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HomeMy WebLinkAbout2008-01-04 - OM t TOWN OF ULYSSES ORGANIZATIONAL MEETING JANURARY 4, 2008 PRESENT : Supervisor Douglas Austic ; Council Mr. Ferrentino , David Kerness, Elizabeth Thomas and Lucia Tyler; Town Clerk Marsha L. Georgia absent; Deputy Supervisor Richard Coogan . Organization Agenda BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held on the second Tuesday of each month at 7 : 30 PM in the Ulysses Town Hall at 10 Elm Street, Trumansburg, NY. Board review of monthly claims will begin at 7 : 00 PM prior to each scheduled Regular Board Meeting. BE IT FURTHER RESOLVED the designated news media is advised of the foregoing schedule and those meeting notices are posted, in accordance with the open meeting law, on the clerk ' s bulletin board and/or Ulysses Web Site . BE IT RESOLVED mileage at a rate of 50 . 5 cents per mile shall be paid to Town Officials and employees conducting official business and driving their personal vehicles and that such mileage shall be reported on the appropriate forms provided. BE IT RESOLVED the Highway Superintendent is authorized to incur expenses not to exceed $ 3000 . 00 for repairs and maintenance of highway equipment without prior Board approval . BE IT RESOLVED the Building and Maintenance Chairman be authorized to incur expenses not to exceed $ 1500 . 00 for emergency repairs and maintenance following established procurement policy procedures . BE IT RESOLVED the following bond undertakings for Town Officials is hereby approved as follows : A. Town Clerk/Tax Collector $250,000 B . Justices (2) $4,000 each C . Court Clerical $4,000 D . Code Enforcement Officier $ 1 , 000 E . Highway Superintendent $ 1 ,000 F . Town Supervisor $ 500, 000 G . Deputy Supervisor $ 15 ,000 H . Deputy Town Clerk $ 15 ,000 BE IT RESOLVED in lieu of the report required by Town Law Section 29( 10) , the Supervisor be and hereby is authorized to submit to the Town Clerk a copy of his annual report to the State Comptroller and that the Town Clerk shall cause a summary thereof to be published in accordance with the law . BE IT RESOLVED the Ithaca Journal shall be and are hereby designated as the official Town publication . BE IT RESOLVED the Tompkins County Trust Company is designated as depository in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, FURTHER RESOLVED the Town investments can be made at other banks as outlined in the Towns investment policy as approved by the Town Board . FURTHER RESOLVED that the Town shall follow the Procurement Policy in making purchases for the Town . i Organizational Meeting 2 01 /04/2008 BE IT RESOLVED the Town Board authorizes the Supervisor to pay in advance of audit of claims for utilities, postage and Board approved contractual agreements which if delayed may result in loss of discounts or the accrual of service charges . Mr. Ferrentino moved seconded by Ms . Tyler the above Resolutions . Mr. Austic aye Mr. Ferrentino aye Mr. Kerness aye Ms . Thomas aye Ms . Tyler aye Adopted Supervisor Appointments A. Deputy Supervisor Dick Coogan B . Liaison to Highway Dept. Rod Ferrentino C . Building Maintenance Doug Austic D . Liaison to Village Bd . Liz Thomas E. Personnel Liaison. Lucia Tyler F. Planning Bd ./BZA Liaison David Kerness G. Fire Dept. Liaison Doug Austic H. Bookkeeper Doug Austic Town Clerk Appointment A. Deputy Clerk Patricia Halloran Highway Superintendent Appointment A. Deputy Superintendent David Reynolds Justice Appointment A. Court Clerk Michelle Townley Town Board Appointments A . Code Enforcement Officer Alex Rachun B . Deputy Code Enforcement Officer Mark Hassan C . Planning Board Ch air Ken Zeserson D . Planning Board Member John Wertis (2 seats open) E . BZA Member & Chair George Tselekis F . Board of Assessment Review (2) Coogan / Duddleston G. Cleaning Contract Laurie MacCheyne H. County Youth Bureau Vacant I. Joint Youth Comm . Liaison Liz Thomas J. Town Attorney Mariette Geldenhuys K Environ . Mngt. Council (EMC) Lucia Tyler L. R. Reps . To Joint Youth Comm . Deb Austic/ Vonderweidt M . Ithaca/Tompkins County Transportation Council Planning Committee Sue Poelvoorde N. Ithaca/Tompkins County Transportation Council Policy Committee Dick Coogan O. TC Emergency / Disaster Comm . Fire Dept -Jason Fulton P . Water Resources Council Roxanne Marino ? Q. BZA Members George Tselekis R. TCCOG Reps . Austic, Rep . /Coogan Alt. S . Rec . Partnership rep Marino T . Historian / Deputy Karen Dickson / Nan Dean U. T C Transportation TCAT Lucia Tyler Organizational Meeting 3 01 /04/2008 V . Cayuga Lake Watershed / TC Stormwater Dick Coogan/David Kerness W . BZA Member / Chairman George Tselekis X. TCCOG — TC Council of Government Austic/Coogan Y . Rec . Partnership Roxanne Marino Z . Town Historian / Deputy Dickens / Dean AA. Liaison Comp Plan Liz Thomas BB . Clerk PB , ZB , and Comp . Plan Robin Carlisle Peck CC . Water Superintendent Doug Austic DD . Water Clerk Marsha L. Georgia EE . Economic Opportunity David Kerness FF . Trumansburg Fair Liaison Rod Ferrentino WAGES AND SALARIES FOR 2008 ELECTED OFFICIALS : Town Supervisor $ 11820yr Bookkeeper $ 187764/yr Town Council (4) $ 3805/ yr Ea. Town Clerk/Collector $44854/ yr Highway Superintendent $ 52941 / yr Town Justice (2) $ 14598/yr Ea. APPOINTED OFFICIALS AND EMPLOYEES Deputy Town Clerk — Patty Halloran $27040/yr Deputy Supervisor — Richard Coogan $ 17 . 21 /hr Building Inspector — Alex Rachun $ 19829/yr Zoning Officer — Alex Rachun $ 18820/yr Deputy Zoning Officer — Mark Hasson $ 16 . 64/hr Justice Clerical — Michelle Townley $29798/yr Planning/Zoning Clerk — Robin Peck $ 14 . 72/ hr Deputy Highway Superintendent — D . Reynolds $ 19 . 34/ hr Highway Employees — Rand, Switzer, Stevenson, Manciocchi $ 13 . 52 - 14. 34/ hr Planning Manager — Richard Coogan $ 17 . 21 /hr BE IT RESOLVED all employees shall turn in a time card by the end of the last day of the pay period, salaried employees shall do the same stating time used for vacation, sick time, holiday or other time off to maintain accurate records of benefit time used. No pay will be issued without the presence of a time card . BE IT RESOLVED any individual wishing to be on the agenda, advise the Supervisor of that intent at least one week prior to the scheduled meeting. BE IT RESOLVED any individual having any special needs and wishing to attend a meeting please advice the Town Clerk of the special requirements at least one week prior to the meeting. (ADA) BE IT RESOLVED that the Town Board of the Town of Ulysses will do the Annual Audit of the books for each department on January 9 , 2008 (by law on or before 1 /20) Resolution of Authorization : WHEREAS , Highway Law # 142-d allows co-operative agreements for highway services and sharing of labor, equipment and supplies ; and WHEREAS , General Municipal Law Article 5 -G allows and encourages municipal co- operations, by joint or contract basis , performance of powers and duties among themselves ; and WHEREAS , it is deemed beneficial to the Town of Ulysses to allow for shared highway agreements of equipment and services with other nearby municipal highway departments ; Organizational Meeting 4 01 /04/2008 NOW THEREFORE BE IT RESOLVED THAT the Ulysses Town Board authorizes the Town Supervisor pursuant to Highway Law #283 to enter into agreements for shared services and equipment with other municipalities and authorize, within existing budget constraints, the Town ' s Highway Superintendent pursuant to Highway Law #284 to take such action to implement said agreements consistent with Town highway needs and availability, and maintain sufficient liability coverage to protect the town in such joint efforts . Mr. Kerness moved, seconded by Mr. Ferrentino to approve the above resolutions . Mr. Austic aye Mr. Ferrentino aye Mr. Kerness aye Ms . Thomas aye Ms . Tyler aye Adopted Second Meeting (Working Session) of the Month The Board set the second board meeting for the fourth Thursday of the month . The Board checked there schedules and no one was available in January on the fourth Thursday. The Board discussed the Rules and Procedures and had questions and comments that resulted into some minor changes . No motion of second was heard to approve. Provide a list of "Acronyms" so everyone knows the abbreviations for the different organizations . Hearing no further business Mr. Ferrentino moved, seconded by Ms . Tyler. Unanimiously approved meeting adjorned. Respectfully Submitted, Marsha L. Georgia Ulysses Town Clerk RC : mlg f 3