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HomeMy WebLinkAbout2007-10-09 - TB TOWN OF ULYSSES REGULAR TOWN BOARD MEETING OCTOBER 9, 2007 Present : Supervisor Douglas Austic ; Town Council Roxanne Marino , Don Ellis, Rod Ferrentino and Lucia Tyler; Town Clerk Marsha L . Georgia; Deputy Supervisor Richard Coogan; Town Highway Superintendent James Meeker; and Town Attorney Mariette Geldenhuys. 1 Others Present : Ed Snyder, Karen Dickson, Eric Babcock, Scott Sherwood, David Kerness, Nancy Dean, Elizabeth Thomas, Robert Thomas, and Heather Hartwell . Supervisor Austic called the meeting to order at 7 : 30 PM and led those assembled in the pledge of Allegiance to the Flag of the United States of America. APPROVAL OF MINUTES Mr. Ellis moved, seconded by Mr. Austic the following : BE IT RESOLVED that the Town Board of the Town of Ulysses amend the minutes of August 14, 2007 to only record the motions, resolutions and votes that took place at that meeting and all else be deleted . Mr. Austic aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted. Mr. Austic moved, seconded by Ms . Tyler the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approve the minutes of August 30, 2007 , September 11 , 2007 and September 24, 2007 as corrected and amended. Mr. Austic aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted. APPROVAL OF CLAIMS Mr. Ellis moved, seconded by Ms . Marino the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approve the previous examined vouchers numbers 338 through 371 in the amount of $ 55 , 505 . 03 . Mr. Austic aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted . REPORTS OF REPRESENTATIVES Jim Dennis Tompkins County Representative — attending County meeting . Regular Town Board Meeting 2 10/09/2007 Trumansburg Fire Department - no one in attendance for report. Planning Board Report - no one in attendance for report. John Spence of Better Housing - Rehabilitation Housing Mr. Spence was in attendance tonight because the Town of Ulysses has been awarded a $400,000 housing grant for rehabilitation from the NY State Office for Small Cities. Mr. Spence gave a list to the Town Board of the activities that have to be taken care of and some of the activities have deadlines that are in the grant application (p . 36) ; those deadlines are listed with the action items below. 1 . Create the oversight committee. This committee will represent the town at regularly scheduled meetings to approve clients brought forward from the case load and wait list. They also will make decisions as to the amount and types of work projects approved for expending the grant funds . The committee is usually composed of the Town Supervisor, a member or two of the Town Board, one or two interested Town citizens, and the Executive Director of Better Housing. 2 . Execute a contract between the GOSC and the Town ; due October 2007 . The OSC will contact the Town Supervisor concerning this activity. 3 . Execute a contract between the Town and Better Housing to deliver the program. Our Executive Director will contact the Town Supervisor concerning this activity. The contract will include the time that Better Housing spends in the months prior to finalizing the contract preparing for and delivering the program on behalf of the Town. 4 . Mandatory attendance at the information session presented by GOSC for new awardees . (October 18th in Cortland) John Spence has already sent a separate email concerning this activity. Town representative must attend the session. 5 . A public information session must be held ; due October 2007. This session is usually held prior to a regularly scheduled Town Board meeting. A representative from Better Housing will present to interested residents the basic course of the program. As soon as the Town sets the time for this meeting, Better Housing will mail a notice to all residents on the case load and wait list. 6 . Better Housing will file the Environmental Review Record (ERR) with the GOSC ; due December 2007 . Better Hosing will get the appropriate forms from GOSC and prepare the document for the Town. 7 . Begin to gather intake information from the residents on the case load ; due December 2007 . Preferably, this activity will begin very soon so as to have clients/cases ready for the oversight committee to approve as soon as funds are released by GOSC . Mr. Spence said that he realizes that this sounds like a lot of work, but Better Housing is here to help the Town through the process. The Town needs to address items 1 , 4, and 5 quickly. The others will follow soon. Once these preliminaries are completed, the process is then a routine of oversight committee meetings and billings to the GOSC to draw down funds to pay contractors . The Town Board set a date for the Public Informational Meeting to be held October 22"d, 2007 at 6 : 30 PM before their regular scheduled second Board Meeting. Town Historians Ms . Dean and Ms . Dickson the Town of Ulysses Historians announced that the brochure has been completed for the Town of Ulysses . Ms . Dean distributed the brochures to the Board. Ms . Dickson said that she is in the process of distributing them throughout the Town. Regular Town Board Meeting 3 10/09/2007 Public Privilege of the Floor Mr. Eric Babcock addressed the Board about a matter that was of his concern. The matter had to deal with what is happening to him in the Village . Mr. Austic told Mr. Babcock that this sounds like it is a Village issue and asked Mr. Babcock if he had gone to a Village meeting. Mr. Babcock said he had not . Mr . Austic said that the Village meeting was taking place tonight and he may want to address the Village Board about his concerns . Mr. Babcock thanked the Board for listening. TOWN REPORTS Highway Superintendent James Meeker reported the following : • Mixed stone for paving on Cold Springs Road • Marked center lines for paving • Cold Springs Road all paved • Working on driveways and mailbox pull off • Helped Town of Enfield do some stone and oiling • Mowed all roadsides and trimming brush and limbs hanging over roads • Hot patch work on Brook Road Code Enforcement Officer Alex Rachun reported that seven building permits were issued; four for single family homes, two for additions and 1 for an accessory building. Mr. Rachun said that Mr. Tselekis ' s term is up on the ZBA and he is interested in continuing to serve on the Board. Town Clerk Marsha Georgia reported that a total of $ 8 , 103 .00 was collected for the month of September and $ 726 . 66 was turned over to the Supervisor along with her monthly report. A total of $ 3 , 011 was collected for water permits due to installation of two taps under the road taps installed . Board Members or Committees Ms . Marino said that the figure in the Recreation Partnership contract was quoted wrong and they are willing to stand by that amount. Mr. Austic said that if Ms . Marino would get him the correct figure he would see that it is put in the 2008 tentative budget correctly. Supervisor Austic previously distributed his monthly financial report . No questions were voiced. Mr. Austic said he got a call from the new SPCA director because there is a concern from all of the Towns over the increase the SPCA is asking for in the 2008 Dog Control Contract. The SPCA is doubling all of the contracts this year with the Towns . The Town of Ulysses now pays a little over $ 8000 per year and they are asking for $ 16, 000 for 2008 . Mr. Austic said that a few Towns are working on finding another way to do dog control and if that happens the share for the Towns remaining with the SPCA will go up even higher. Mr. Austic said that TCOG is looking into this also and is looking for someone to take it over County wide . The Board will invite the SPCA director to the meeting the Board is having on October 16, 2007 . Deputy Supervisor Richard Coogan reported that the Stormwater Committee met with Regular Town Board Meeting 4 10/09/2007 Community Science Institute Representative Steve Penningroth to hear his presentation on "Stormwater Monitoring and Monitoring Year-Round in Taughannock and Trumansburg Creeks . " OLD BUSINESS Annexation Attorney Marlene Geldenhuys prepared a resolution that must be adopted by the Town Board 20 days before the scheduled vote on "Annexation". Mr. Austic moved, seconded by Mr. Ellis the following : RESOLUTION DIRECTING SPECIAL ELECTION ON PROPOSITION FOR ANNEXATION WHEREAS , a Resolution, Findings and Order of the Town of Ulysses ("the Town"), approving the proposed annexation of territory located in the Town of Ulysses into the Village of Trumansburg ("the Village"), said territory consisting of Town of Ulysses Tax Parcel Numbers 11 . -2- 7. 1 and 11 . -2 -4 ("the Territory"), was filed in the offices of the Town Clerk and the Village Clerk on August 31 , 2007 ; and WHEREAS , a Resolution, Findings and Order of the Village of Trumansburg, approving the proposed annexation of the Territory into the Village was filed in the offices of the Town Clerk and Village Clerk on August 31 , 2007 ; NOW, THEREFORE, pursuant to the provisions of § 713 of the General Municipal Law and § 82 of the Town Law, be it RESOLVED, that a Special Election shall be held in the Town of Ulysses as set forth in the Notice of Special Election attached hereto and made a part hereof The question of the adoption of the foregoing resolutions was duly put to a vote, which resulted as follows : Mr. Austic aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted. Ms . Geldenhuys prepared the following legal to be advertised 10 days prior to the election : Legal Notice NOTICE OF SPECIAL ELECTION A Special Election of the persons residing in the Territory described herein and qualified to vote for officers of the Town of Ulysses Tompkins County, New York (the "Town") , will be held in the Town on the 30th day of October, 2007, at which the polls will be kept open between the hours of 12 : 00 o ' clock noon and 7 : 00 o ' clock P . M . for the purpose of voting by ballot upon the following proposition: Proposition No. 1 Shall the Territory generally described below be annexed to the Village of Trumansburg? The Territory is described as follows : Town of Ulysses tax parcel numbers 11 .-2-7. 1 and 11 .-2-4. The Territory includes a mobile home park located at 4380 West Regular Town Board Meeting 5 10/09/2007 Seneca Road, Trumansburg, and a parcel of vacant land fronting on State Route 96 (also known as Trumansburg Road). The polling place for such election will be the Fire Hall of the Trumansburg Fire Department, 74 W. Main Street, Trumansburg, New York. All persons residing in such territory proposed to be annexed and qualified to vote for officers of the Town shall be entitled to vote at such special election. In order to be qualified to vote, residents of the Territory must be registered to vote with the Tompkins County Board of Elections . Voters can register with the Board of Elections until October 12 , 2007 . By Order of the Town Board Marsha L. Georgia, Town of Ulysses Comprehensive Plan Committee Ms . Poelvoorde, Chair of the Comprehensive Plan Committee explained the process that the committee followed in selecting a consultant for the Comprehensive Plan. The Committee has selected Bergmann Association at a price of $42 , 000 (Ms . Poelvoorde reviewed what would be covered under this service) . Ms . Geldenhuys has the contract and has reviewed it for the Board. Ms . Poelvoorde said that she has had a conversation with Mr. Austic and he expressed his desire to talk with the firm before signing the contract . Ms . Tyler moved, seconded by Ms . Marino the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approve the contract for Bergmann Assoc . to update the Town of Ulysses Comprehensive Plan. Mr. Austic aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted. Zoning Changes No resolution was previously prepared so the dates were not available for when the Public Hearing will take place so therefore Mr. Ellis moved, seconded by Mr. Austic to table the vote on the Zoning Law until the October 16th, 2007 meeting. NEW BUSINESS Budget The 2008 Tentative Budget has been prepared and presented to the Board. Mr. Austic said that he has incorporated all requests for funding into the budget for the Board to review. The first Budget Workshop will be on October 16th, 2007 at 6 : 30 PM. Stormwater Mr. Coogan also reported that under the Shared Service Grant the Towns have decided to contract with Soil & Water to do Stormwater inspections at a rate of approximately $45 per hour when needed. Route 96 Corridor Study Regular Town Board Meeting 6 10/09/2007 Mr. Coogan said that the Town Attorney Mariette Geldenhuys has the contract to review for the Route 96 Corridor Study. The Towns share is $ 8000 . Mr. Coogan is asking the Board to pass a resolution approving the RFP . Mr. Ellis moved, seconded by Mr. Austic the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approve the distribution of the RFP of the Route 96 Corridor Study. Mr. Austic aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted. Rehabilitation Grant Actions - Oversight Committee, Contracts Mr. Austic said that the "oversight committee ' should be established for the approval of clients brought forward from the case load and wait list previously established by Better Housing. The committee will also make decisions as to the amount and types of work projects approved for expending the grant funds. Mr. Austic said he would serve on the committee and asked Ms . Tyler if she was interested. Ms . Tyler is interested. Mr. Rachun will also join the committee. The Board will try and come up with a couple of other residents who would like to serve on the committee by October 22, 2007 . Ms . Marino moved, seconded by Mr. Ellis the following : BE IT RESOLVED that the Town Board of the Town of Ulysses authorize Supervisor Austic to sign and execute the contract between GOSC, and the Town to deliver the program after Attorney Mariette Geldenhuys reviews . Mr. Austic aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted. Fire Contract Meeting Mr. Austic will check with the Towns of Covert and Hector to see if they wish to have a joint fire district annual meeting to approve the fire contract with the Trumansburg Fire Department. Adjournment Hearing no further business Mr. Ellis moved, seconded by Mr. Austic to adjourn the meeting. Unanimously approved. Meeting adjourned at 9 : 40 PM. Respectfully submitted. Marsha L. Georgia Ulysses Town Clerk MLG: mlg