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HomeMy WebLinkAbout2021-04-16HUNTENGINEERS I ARCHITECTS I SURVEYORS Meeting Notes Date: 4/16/2021 Present: Jason Leifer (Town of Dryden), Daniel Lamb (Town of Dryden), Ryan Garrison (Hunt EAS), Mark Wilson (Broadband Committee), Tony Salerno (Broadband Committee), Karl Kolesnikoff (Broadband Committee), Mike Perehinec (Broadband Committee), Sam Bouabane (Broadband Committee) From: Adam Monell (Hunt EAS) Project: Dryden FTTH Design Phase 1 Project No.: 1122.042 Re: Broadband Committee Meeting Summary: The following items were discussed during the Broadband Committee Meeting held on 16 April 2021. 1. Recent Updates a. ARC POWER 2021 Grant Opportunity b. Bandwidth to 70 Henry St, Binghamton, NY c. RFP Strategy L Customer Service RFP Draft d. Contractor meetings i. Lightspeed Teledata ii. Syracuse Utility iii. NY Underground e. Graybar and Omnia Partners Meeting 2. ARC Grant Review a. Scope i. Bandwidth connection to STN ii. Extension to TC3 b. Value L Approx $1.2 Mil c. Details i. TC3 Connection to STN and other organizations HUNT ENGINEERS, ARCHITECTS, LAND SURVEYORS & LANDSCAPE ARCHITECT, DPC AIRPORT CORPORATE PARK, 100 HUNT CENTER, HORSEHEADS, NY 14845 T. 607-358.1000 F: 607-358-1800 HUNT-EAS.COM HUNTENGINEERS I ARCHITECTS I SURVEYORS 3. Schedule a. Construction Phasing L Walk-through with contractors will produce a deliverable in the form of a schedule ii. This is the best way to inform the project b. Operational Activities i. Define ii. Committee to review c. Procurement L When will RFPs be awarded? 4. RFPs a. Prior to construction L Customer Service Network Management RFP 1. This contractor will be able to speak to the subsequent items and offer consultation. 2. We will seek this contractor first. b. As construction begins i. Network Equipment RFP ii. IP transport RFP iii. Customer installation RFP iv. Billing RFP 1. Is this needed or should this be a less formal interview process? 2. Jason believes that we will need to put this out for RFP v. Does the town have a Professional Services Agreement contract? 1. The Town does have a procurement process, but no Professional Service Agreement Template. 2. Ryan maybe able to provide something to start from and have the Town Attorney review. 5. Design a. Phase 1 b. POP Locations c. Contractor walkthrough d. Permit Drawings e. Quote from Lightspeed & Syracuse Utility 6. Procurement - Jason and Dan are reviewing these options and will share their findings. a. Omnia Partners Review -widely used by municipalities i. This would mostly entail the equipment and labor to install. ii. It puts these items on a state contract pricing. b. Graybar contract scenario HUNT ENGINEERS, ARCHITECTS, LAND SURVEYORS & LANDSCAPE ARCHITECT, DPC AIRPORT CORPORATE PARK, 100 HUNT CENTER, HORSEHEADS, NY 14845 T: 607-358-1000 F: 607-358-1800 HUNT-EAS.COM HUNTENGINEERS I ARCHITECTS I SURVEYORS 7. Financials a. Funding Strategy L ARC POWER 2021 Grant ii. American Rescue Plan iii. Additional USDA Funding 1. Infrastructure 2. ReConnect - next phase iv. Hunt will work with STN Financial Advisor (Tony) to discuss strategies v. Potential bonding or monies needed - potential to stretch out funding b. Cash Flow Strategy 8. Marketing Plan a. Strategy I. One page to present next meeting ii. Committee to determine how to move forward 1. Internal? 2. Hire out this campaign? iii. Identify competitive advantages iv. Pressure points to lean on v. Identify High-level schedule - target dates/delivery dates vi. Website design subcontract b. Phase 1 Initial Offering c. Public Outreach for Village of Dryden 9. Website a. Front End i. Internal or subcontracted out? ii. there is a feeling that it should be iii. The strategy with speak to this to a point iv. Domain name v. Hosting vi. Potential subcontractors 1. Eagle Creek 2. SIS b. Backend/Billing I. Should be dominantly handled by the billing contract c. Implementation Strategy I. Subcommittee to brainstorm @ 7pm on Tuesday 1. Karl, Sam and Mark HUNT ENGINEERS, ARCHITECTS, LAND SURVEYORS & LANDSCAPE ARCHITECT, DPC AIRPORT CORPORATE PARK, 100 HUNT CENTER, HORSEHEADS, NY 14845 T. 607.358-1000 F: 607-358-1800 HUNT-EAS.COM HUNTENGINEERS I ARCHITECTS I SURVEYORS 10. Legal a. Dryden's Utility Easement review Village Roads & Rail trail i. Jason confirmed that this is a utility easement b. NYSEG Agreement/Negotiations? i. Contact for negotiations ii. $20 per pole per year for aerial attachment is typical c. Properties — Town Hall, Pinckney Rd, Splitter cabinet in Freeville 11. Next Meeting April 30th @ 10:30am. a. Overview of Town Network Design b. Phase 1-5 HUNT ENGINEERS, ARCHITECTS, LAND SURVEYORS & LANDSCAPE ARCHITECT, DPC AIRPORT CORPORATE PARK, 100 HUNT CENTER, HORSEHEADS, NY 14845 T.607-358-1000 F:607-358-1800 HUNT-EAS.COM