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HomeMy WebLinkAbout2007-09-11 - TB TOWN OF ULYSSES REGULAR TOWN BOARD MEETING SEPTEMBER 11 , 2007 Present : Supervisor Douglas Austic ; Town Council Roxanne Marino , Don Ellis, Rod Ferrentino and Lucia Tyler; Town Clerk Marsha L . Georgia; Deputy Supervisor Richard Coogan absent; Town Highway Superintendent James Meeker; and Town Attorney Mariette Geldenhuys . Others Present : Patricia Halloran, Deputy Town Clerk, Michael May, Rebecca Schneider, Geoffrey Hart , Gerald VanOrden, Deborah Jones , David & Sandy Kline, Michael Cirri , Scott Sherwood, and Heather Hartwell . Supervisor Austic called the meeting to order at 7 : 30 PM and led those assembled in the pledge of Allegiance to the Flag of the United States of America. APPROVAL OF MINUTES The Board reviewed the minutes and made changes and corrections . Ms . Marino moved, seconded by Mr. Ellis the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approve the following minutes as amended or corrected ; • Public Hearing July 10, 2007 • Regular Town Board July 10, 2007 • Special Town Board June 12 , 2007 • Special Town Board June 25 , 2007 • Special Town Board August 22 , 2007 Further Resolved that the minutes of the Special Town Board meetings of August 14, 2007 and August 27 , 2007 will be tabled until the Special Town Board meeting of September 24 , 2007 . Mr. Austic aye Mr. Ferrentino aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted . Ms . Marino moved seconded by Mr. Austic the following : BE IT RESOLVED that the Town Board of the Town of Ulysses purchase extensions for the microphones to have at the tables, record the minutes on the digital recorder, transcribe only resolutions and votes and put the audio file of the meeting on the Ulysses web page . Mr. Austic aye Mr. Ferrentino nay Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted . APPROVAL OF CLAIMS Supervisor Austic said that there were a couple of budget modifications to be done before the vouchers could be approved . Ms . Marino moved , seconded by Ms . Tyler the following budget modifications : r rr- Town of Ulysses 2 September 11 , 2007 BE IT RESOLVED that the Town Board of the Town of Ulysses make the following modifications to the 2007 Budget : • Increase A1010 . 4 $ 3417 . 40 • Decrease A1910 . 4 3417 . 40 • Increase B8022 . 1 49 . 65 • Decrease B8021 . 1 49 . 65 Mr. Austic aye Mr. Ferrentino aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted . Mr. Ellis moved, seconded by Ms . Tyler the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approve voucher # ' s 338 through 371 in the amount of $ 55 , 505 . 03 . Mr. Austic aye Mr. Ferrentino aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted . REPORT OF REPRESENTATIVES, Tompkins County Representative Jim Dennis — Mr. Dennis was absent tonight attending a County meeting. Trumansburg Fire Department — no one in attendance tonight from the Fire Department . Mr. Austic announced that the meeting for the Fire Budget will be at the Fire Hall . Planning Board Report Rebecca Schneider gave a brief overview of the activities of the Planning Board and stated that a member of the Planning Board will attend the Board meetings so that the PB and the TB stay more informed. Community Science Institute Representative Steve Penningroth gave a power point presentation on "Stormwater Monitoring and Monitoring Year-Round in Taughannock and Trumansburg Creeks . " (This presentation is available on our web page at Ulysses . ny. us) . Mr. Penningroth is requesting funding from the Town of Ulysses for 2007 and 2008 . Kline Subdivision Mr. Austic introduced Attorney Mike May. Attorney May is representing Mr. Kline who owns the 26 acres the west side of Rt . 96 just south of Stover lumber. Five Hundred feet of the road of this property is currently PUD#5 . Mr. May said that Mr. Kline would like to sell off 23 acres of this property and keep 3 acres . Mr. May said that a sub-division has been applied for but seeing that it is on Rt. 96 the Planning Board needs to review . Mr. May said that Mr. Kline would like the 3 acres that he keeps remain a Development District and the 23 acres would have to be re-zoned . The Board discussed with Attorney Mariette Geldenhuys the process for review of the division of this PUD into 2 parcels . Town of Ulysses 3 • September 11 , 2007 After the Board discussed this they thought the best process for the new 23 acre parcel is an application for a new PUD . Because the division of PUD#5 into 2 parcels and the purchase by Mr. Cirri of the 23 acre parcel is contingent on approval of Mr. Cirri ' s proposed project, the Board agreed it was most efficient to review both new DD applications (Mr. Cirri ' s proposed project, and the 3 acres of the current PUB#5 ) at the same time . Attorney Geldenhuys agreed the proposed process was reasonable from a legal standpoint . Ms . Marino moved, seconded by Ms . Tyler the following : BE IT RESOLVED that if Development District #5 divides into two parcels both parcels will be development districts so the applicant wishing to purchase the 23 acre parcel can move forward with an application. Both proposed development districts will be reviewed in parallel. Mr. Austic aye Mr. Ferrentino aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted. Mr. Cirr will proceed with an application for a PUD . TOWN REPORTS Highway Superintendent James Meeker reported as follows : • Cleaned up trees and limbs • Single surface treatment on Willow Creek Road • Double surface treatment on Colegrove Road • Placed stabilized gravel on edges of Town Roads • Mowed roadsides • Set some rip raft • Installed culvert on Brook Road • Did repair work on Cold Springs , Seneca East, Curry, and Seneca West • Helping Town of Ithaca haul stone for paving project • Advertised for sealed bids for a Salt Box • Bid openings scheduled for September 26`h at 10 AM Code Enforcement Office Alex Rachun reported that 4 building permits were issued and 4 BZA variance applications were received . Town Clerk Marsha L. Georgia reported that a total of $4,440 was collected and $943 . 29 was turned over to the Supervisor along with her monthly report. Included in the total fees $ 3 , 161 . 01 was collected for DECALS for the sale of conservation licenses . Ms . Georgia expressed her disapproval of the resolution brought forward by Ms . Marino on the minutes . Ms . Georgia said that she is elected and has a legal obligation to do the minutes and legally to record motions and votes . Ms . Georgia said she has been doing minutes almost 25 years and Ms . Marino suggested recording them and just writing up minutes with only the resolutions and votes and having them available for all discussions available audible on the web page . Ms . Georgia said for the person that does not have a computer or does not have access to the Town ' s web page there will be no official record of any discussions for the permanent archival records . Ms . Georgia does not agree with Ms . Marino and said that she has tried very hard over the years to transcribe discussions and get everyone ' s opinion on the topics the way they have stated them . Sometimes it is very difficult to hear Board members and sometimes it is very difficult to understand the point they are making . Ms . Georgia feels that it is very important to include discussions into the minutes (within reason) so that there is a historical record of what is taking place Town of Ulysses 4 September 11 , 2007 in Town government . Ms . Georgia said she has tried to research things that happened in the past and there were no discussions recorded so it is very difficult to understand history. Ms . Georgia said it is important to her that a person can read the minutes and feel like they were at the meeting. Ms . Marino said that she feels that there is a huge value in having transcribed discussion and in fact for the first two years that Ms . Marino was on the Board everybody was trying to get rid of the minutes and she was trying to have them be readable and so she was just hearing that this was a big concern because all these minutes backup and are to difficult to deal with. Ms . Marino said that she does not mind either way and she hears Ms . Georgia one-hundred percent and she absolutely disagrees that anyone is trying to change things in the minutes that were never said or trying to rewrite them . She feels the minutes should read so that somebody reading them could follow what happened and understand the discussion ; the tapes are there to check anything that anybody questions so Ms . Marino said she could rescind her motion but she would still like to have an electronic file that can go on the web but beyond that she does not really care . The general consensus of the Board was to let the vote stand on the resolution of the minutes . Board Member and Committees Ms . Marino reported that she distributed information to the Board members in reference to the Comprehensive Plan Committee and their search for a consultant. The CPC have identified a consultant and they would like to request $31 ,435 to be put in the 2008 budget, assuming that the $ 15 ,000 is still available in the 2007 budget to be used for the hiring of this consultant. Ms . Marino said if anyone has any questions she would be happy to answer them . Mr. Ellis asks when the next report would be from the CPC . - Ms . Marino said that Sue Poelvoorde, Chairman of the CPC would be glad to attend a Board meeting and give a report. Supervisor Austic reviewed the Supervisor' report. Deputy Supervisor Richard Coogan absent . OLD BUSINESS Annexation Mr. Austic said that the Board needs to think about setting a date for the vote on annexation which has to take place 90 days after the order was filed . Ms . Georgia said that the order was filed on August 31St, 2007 so therefore the vote would have to be before November 29th Mr. Austic has heard that there is misinformation being given out at the trailer park and he feels that there should be an informational meeting to answer any questions that residents at the trailer park may have . The Village has also expressed a concern to have a meeting. The Town will take the lead and choose two dates the 25th and 27th of September and Ms . Georgia will see if the Village trustees are available either of those dates and then she will check to see if the Fire Department is available. Zoning Changes Ms . Marino said she could meet with Mr. Rachun and Mr. Coogan and go over the outstanding issues related to the Zoning Law changes and bring them to the meeting on September 24th , 2007 . Town of Ulysses 5 September 11 , 2007 Recreation Partnership The Recreation Partnership has updated the agreement which the Town Board has reviewed . The 2008 price to the Town is $ 6468 . 00 which is roughly $400 over this year' s price . Ms . Marino moved, seconded by Mr. Ellis the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approves the Recreation Partnership agreement as recommended by the Partnership on August 13th, 2007 and adopted by the Tompkins County Board of Representatives on August 21St, 2007 . Mr. Austic aye Mr. Ferrentino aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted . Ms . Tyler asked if the Towns of Covert and Hector had been asked for money towards the Recreation Partnership . Ms . Marino said that she and Mr. Austic had spoken about that and it seems that they are not in consensus to the amount . Ms . Marino said that the Board should talk about this on September 24th, 2007 . NEW BUSINESS Budget The Board reviewed the calendar for the budget process ; the tentative budget needs to be presented to the Town Board by October 5th, 2007 . The Board set a date for the first working session on the budget for October 16th, 2007 at 6 : 30 PM . The fourth Monday of October which is October 22 , 2007 can also be a working session for the budget . Mr. Meeker was invited to review funding for a new Town Barns . Other Ms . Marino would like Mr. Austic to submit his letter to the EFC to the person that sent the June 14 , 2006 award letter to the Town . Ms . Marino moved, seconded by Ms . Tyler the following : BE IT RESOLVED that the Town Board of the Town of Ulysses direct Mr. Austic to copy the letter he wrote to Mike Montysko of the EFC to David Sterman, President of EFC and to David Morseman. Mr. Austic aye Mr. Ferrentino nay Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted . Hearing no further business Mr. Ellis moved, seconded by Mr. Ferrentino to adjourn the meeting. Unanimously approved . Meeting adjourned at 9 : 45 . Town of Ulysses 6 September 11 , 2007 Respectfully submitted, Marsha L . Georgia Ulysses Town Clerk MLG : mlg