HomeMy WebLinkAboutTB Minutes 2019-02-11 MEETING OF THE ITHACA TOWN BOARD
Monday, February 11, 2019
Agenda
1. Call to Order and Pledge of Allegiance
2. Persons to be Heard
3. 5:30 p.m. Public hearing regarding a proposed local law"Authorizing a monetary gift to
the City of Ithaca to support Cass Park and Stewart Park recreational facilities
a. Consider adoption
4. Discuss and consider an application to the DEC for a Deer Management Permit
a. SEQR
b. Consider adoption
5. Discuss and consider authorizing a survey of the Mallon property
6. Discuss correspondence relating to North Campus Residential Expansion
7. Department Head & Supervisor's Year End Reports
8. Discuss and consider Tickle List and set priorities for 2019
9. Discuss and consider amending the Town of Ithaca Fee Schedule—Codes
10. Discuss and consider renewing the Tompkins Shared Services Electronic Records
Repository (TSSERR) Group Agreement
11. Discuss and consider acquisition of real property from Alfred C. Eddy
a. SEQR
b. Consider adoption
12. Consider setting a public hearing regarding a Proposed Water Improvement for the Town
of Ithaca, Tompkins County, New York,pursuant to Article 12-C of the Town Law, to be
known as the Town of Ithaca Winthrop Drive Water Main Water Improvement, and
establishing the Town of Ithaca Winthrop Drive Water Main Water Improvement Area
13. Discuss and consider a cooperative purchase with the City of Ithaca of two code
enforcement hybrid vehicles
14. Consent Agenda
a. Town of Ithaca Abstract
b. Bolton Point Abstract
c. Appointment of Administrative Assistant I—Torres
d. Ratify appointment of two laborers —Public Works
TOWN OF ITHACA
AFFIDAVIT OF POSTING AND PUBLICATION
I, Paulette Rosa, being duly sworn, say that I am the Town Clerk of the Town of Ithaca, Tompkins
County, New York that the following notice has been duly posted on the sign board of the Town Clerk of
the Town of Ithaca and the notice has been duly published in the official newspaper,Ithaca Journal:
❑ ADVERTISEMENT/NOTICE
❑ NOTICE OF PUBLIC HEARINGS
❑ NOTICE OF ESTOPPEL
Town of:Mtha;
❑ NOTICE OF ADOPTION OF PUBLIC INTEREST a 11i,Hiaarllnq
ORDER The Town Board will hold a
public hearing at 5.30 P.M.
at its meeting orr Febroary
11„ 2019 regarding a'pro-
Proposed Local Law "Authorizing a Monetary Gift to posed local law °°�AutF oriz-
Ing a monetary gift to the
the Cit of Ithaca to Support Cass Park and Stewart City o` Ithaca to support
Y PIS Cass Park and Stewart Park
recreaPark Recreational Facilities" whicht ime' fnayI tier at
which "�irr�e arwy anterstecl
person may comment. The
draft local raw is, available'
on the Town's website or
by contacting the Town'
Clerk,
Paulette osa
Town Cterk
Z/ lco1
Location of Sign Board Used for Posting:
Town Clerk's Office
215 North Tioga Street
Ithaca, NY 14850
Town website at www.town.ithaca.ny.us
Date of Posting: February 1, 2019
Date of P lication: February 4, 2019
Pau ette Rosa
Town Clerk
STATE OF NEW YORK)
COUNTY OF TOMPKINS) SS:
TOWN OF ITHACA)
Sworn to and subscribed before me this day of
~ r
12019,
otary Public
Debre DeAug--dstine
Notary Public-state of New York
No.01 DE6148035
Qualified in Tompkins County '
My Commission Expires June 19,20
MEETING OF THE ITHACA TOWN BOARD
Monday, February 11, 2019
Minutes
Board Members Present: Bill Goodman, Supervisor; Pamela Bleiwas, Deputy Town
Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe
Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement;
Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Rosa,
Town Clerk; Jim Weber, Highway Superintendent and Susan Brock, Attorney for the Town
1. Call to Order and Pledge of Allegiance—5:32 p.m.
2. Persons to be Heard
Amanda Champion, Tompkins County Legislator
Ms. Champion updated the board on recent actions of the County; Senator Schumer working
towards a$1OM grant and funds for the airport expansion; new Alcohol and Detox facility going
in in Lansing; a push to ban plastic bags was happening but has been put on hold because the
Governor has put it on his State agenda for discussion and we are waiting to see what happens
with that at the State level; discussion are happening with the Board of Elections regarding the
new laws regarding early voting with the requirement of having at least one poll open for at least
nine days prior to the general election—this is a bit of a problem because there is no money in
the budget for this and the logistics and security issues of the process.
Frank Baldwin—Mr. Baldwin spoke about a campaign "Back from the Brink" and submitted a
written statement and flyer. (Attachment 1) The campaign is a resolution pushing to ban nuclear
weapons.
Caroline Arms, President of the Forest Home Improvement Association—Ms. Arms thanked
the Board for hearing residents about the possible closure of a stretch of Forest Home Drive and
the follow-up discussion at the Public Works Committee and submitted written a comment.
(Attachment2) Ms. Arms urged the town to find a solution that involves replacing the guardrail
without reshaping the road in any way that adversely affects the traffic calming advantages of its
current layout and invited the Board for a guided tour of the stretch of road at any time.
Ms. Arms also addressed the Forest Home Walkway and the current RFP which mentioned
public information meetings for stake holders if needed and there are two important groups of
stakeholders, the adjoining property owners and the regular users of the walkway and she
strongly urged that there be engagement with both as soon as possible to identify issues that
should be taken into account in any design.
Bill Arms, Forest Home Drive—Mr. Arms stated that there is great support for the town to
rebuild the walkway and wanted to specifically address two points in the RFT; the first is
drainage because it is a serious problem at the bottom of the walkway and his land shares the
problem with the town and he hope he can find a solution for both issues.
TB 2019-02-11 Pg. 1
The other issue is the steepness of the walkway which is pointed out in the RFP and those of us
who use the walkway need to cling to the handrail and he felt the only reasonable solution it to
put steps up large sections of the walkway and he hopes the Town will consider that as an option.
Robin Blakely-Armitage, Forest Home resident—Ms. Armitage lives on the other side of the
walkway and runs 75% of the length of the walkway and she hopes the Town seeks input from
property owners adjacent to the walkway because we would be able to provide a lot of useful
information about drainage and other things that happen during different weather events and
surrounding trees and underwater streams and storm drains.
Ms. Armitage spoke about the variety of people and abilities that use the walkway and how
important getting input from everyone is.
Doug Brittain, Forest Home resident—Mr. D Brittain stated that he is very disappointed that the
RFP went out without any input from the neighbors and users and possibly no input from the
Town Board. The RFP defines the project and any preferences or criteria should be in the RFP
and the RFP does not specify any chance for public input and limited input by the Town
resulting in three alternative designs from which to approve so the Town has veto power but not
guidance power.
Mr. D Brittain suggesting withdrawing the RFP and doing it right by getting Town Board and
public input which would result in a better project. He thought a site visit is critical and a guided
tour would be best.
Mr. D Brittain thought there was the possibility that a different type of professional could be
used after a site visit; maybe a landscape architect vs an engineer; there are many beautiful ways
to make this inviting and nice versus cold and utilitarian.
Bruce Brittain, Forest Home resident—Mr. B Brittain stated that the RFP was handled badly
with no public involvement and states that a neighborhood would be held IF necessary, even
though they had been told there would be public involvement.
Mr. B Brittain stated that he searched the Town Records and found different easements and deed
references detailing the walkway history and how the Town got pieces and parts of it. The RFP
makes no mention of the different variation acquired over the years and instead states that it has
to be built on the original 10-foot wide strip of land which would mean cutting down the very
trees the Town has planted. This is wrong. The best route for the path may be different and
Cornell has allowed this in the past. He urged the town to visit and walk up and down and really
look at the possibilities.
Mr. B Brittain reminded the board that the walkway is in the Historic District and any project
needs approval from SHIPPO and can't detract from the character of the community. The town
can make it attractive like the War Memorial Path or the Wee Stinky Glen that are attractive
walkways and paths. Instead, the RFP says we have a path with trees that hang over it and the
math is wrong, showing only three properties instead of the existing five.
Mr. B Brittain suggested the Board start over and do it right.
TB 2019-02-11 Pg. 2
Regi Teasley, City of Ithaca—Ms. Teasley read a prepared statement (Attachment 3)regarding
the North Campus Residential Expansion or NCRE and the City of Ithaca's failure to request a
full environmental impact statement on the project and apparent conflict of interest of a number
of voting members on the City Planning Board due to their affiliation with Cornell.
Buzz Levine—Mr. Levine stated that he owns property in the Town of Ithaca and other
Tompkins County municipalities and is a former member of the Town of Dryden's Planning
Board as well as having spent many months commenting to the various boards about the same
concerns raised by Ms. Teasley.
Mr. Levine stated that he was here to bring some of his background in the working of this
process in the hope that this board would take it to heart that it is very important. It is very
difficult to go against a developers' wishes and when you are dealing with Cornell it is even
harder and it is extremely important that people who are making decisions on the Planning Board
not to be employed by Cornell because you would be that much more intimidated to make a
decision that might go against Cornell's wishes.
Mr. Levine said he was essentially asking Cornell to look at other alternatives to how they heat
their buildings and when he presented this request to the Town of Ithaca Planning Board and the
vote was taken on the question of an EIS, there were only four members present and it split
which is a non-decision. He added that that is not what he was complaining about here tonight
since the Town has a rule that anyone working for Cornell cannot vote and in fact doesn't even
become involved in the discussion which he found very commendable. He hoped that the Town
would follow our own rules and tell the City to be just as cognizant of this issue and ask them to
reconsider the issue after addressing the conflicts of interest on their board.
Joe Wilson—Mr. Wilson stated that he was here to comment on the correspondence he
submitted regarding the NCRE with the City which is on the agenda later this evening regarding
the City's process and the letter from people opposed to their processed prepared by their legal
counsel. Mr. Wilson requested that the Board at the very least send a letter to the City regarding
the flawed process.
Milo Vella, Climate Justice Cornell—Mr. Vella spoke against the NCRE project and concerns
with the building envelope. Mr. Vella read a prepared statement I requested and hope to receive.
He spoke softly and quickly with the overall message being Cornell did not respond to their
concerns sufficiently.
3. 5:30 p.m. Public hearing regarding a proposed local law "Authorizing a monetary gift
to the City of Ithaca to support Cass Park and Stewart Park recreational facilities
Mr. Goodman opened the public hearing at 6:12 p.m. There was no one wishing to address the
Board and the hearing was closed.
TB Resolution 2019-019: Adopt Local Law 2 of 2019: A local law authorizing a monetary lift
to the City of Ithaca to support Cass Park and Stewart Park Recreational Facilities
TB 2019-02-11 Pg. 3
Whereas, the Town Board discussed the need for monetary support for the Cass Park and Stewart
Park Recreational Facilities during its budget process, and
Whereas, the Town Board adopted a budget for 2019 including an amount of$55,000.00 for a
contribution towards City Parks, of which approximately $38,000 would result in a special
benefit to Town residents, but the remainder would be considered a gift., and
Whereas,pursuant to the Town's New York State Municipal Home Rule powers, a local law
may be adopted to authorize the Town to make a gift to another municipality where the gift
furthers a public purpose of the Town,
Whereas, at its meeting on January 11, 2019, the Town Board discussed the proposed local law
and set a public hearing for February 111' at 5:30 p.m. to hear all interested parties on the
proposed local law entitled "Authorizing a Monetary Gift to the City of Ithaca to Support Cass
Park and Stewart Park Recreational Facilities", and
Whereas, said public hearing was duly advertised and held on said date and time and all parties
in attendance were permitted an opportunity to speak on behalf of or in opposition to said
proposed local law, or any part thereof, and
Whereas,pursuant to the New York State Environmental Quality Review Act("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board
that approval of the local law is a Type 11 action because it constitutes "routine or continuing
agency administration and management, not including new programs or major reordering of
priorities that may affect the environment," and thus approval of the local law is not subject to
review under SEQRA, now therefore be it
Resolved, that the Town Board hereby adopts Local Law 2 of 2019 entitled"AUTHORIZING A
MONETARY GIFT TO THE CITY OF ITHACA TO SUPPORT CASS PARK AND
STEWART PARK RECREATIONAL FACILITIES," and it is further
Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the
Secretary of State as required by law.
Moved: Rod Howe Seconded: Tee-Ann Hunter
Vote: Ayes —Howe, Hunter, Levine, Leary, Goodman, Bleiwas and DePaolo
4. Discuss and consider an application to the DEC for a Deer Management Permit
TB Resolution 2019-020: SEAR: Establishment of a Town of Ithaca Deer Management
Program and Authorization to Submit Annual Deer Damage Permit Applications to the
NYS Department of Environmental Conservation
(Attachment 4)
Whereas, this action is the establishment of a Town of Ithaca Deer Management Program and
authorization to submit annual Deer Damage Permit (DDP) applications to the NYS Department
of Environmental Conservation; and
TB 2019-02-11 Pg. 4
Whereas, this an Unlisted Action for which the Town of Ithaca Town Board is acting as lead
agency in an uncoordinated environmental review with respect to this action; and
Whereas, the Town Board, at a meeting held on February 11, 2019, has reviewed and accepted as
adequate the Short Environmental Assessment Form (SEAF), Parts 1, 2 and 3, for this action,
prepared by Town Planning staff, now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby makes a negative determination of
environmental significance in accordance with Article 8 of the Environmental Conservation
Law, 6 NYCRR Part 617 New York State Environmental Quality Review, and Chapter 148
Environmental Quality Review of the Town of Ithaca Code for the above-referenced action as
proposed, based on the information in the EAF Part 1 and for the reasons set forth in the EAF
Parts 2 and 3, and, therefore, a Draft Environmental Impact Statement will not be required.
Moved: Pamela Bleiwas Seconded: Eric Levine
Vote: Ayes —Bleiwas, Levine, Leary, Hunter, Howe, Goodman and DePaolo
Mr. DePaolo stated that he was not going to support this initiative. He was not convinced, even
if he agreed ethically with the idea, he is not convinced that we can control the deer population in
30 square miles of real estate and he was not convinced this would not create a cyclical scenario
where we are potentially allow forest understory to regenerate as a way of attracting more and
more deer from outlying areas and although he thought the intention was perhaps good, he didn't
know where we would draw the line in terms of trying to manage what we consider to be
nuisance animals... do we start killing geese at Stewart Park? Do we start spraying for
mosquitos? Where does it stop?
Mr. DePaolo said that he appreciates the work and the time that has gone into it but he does not
see it as a critical need and was therefore not going to support it.
There were no other comments and Mr. Goodman called for a vote.
TB Resolution 2019-021: Establishment of a Town of Ithaca Deer Management Program
and Authorization to Submit a Deer Damage Permit Application to the NYS Department of
Environmental Conservation
Whereas, in May 2017, the Town of Ithaca Conservation Board presented a report (titled "Deer
Management: Recommended Actions for the Town of Ithaca") to the Ithaca Town Board
regarding the overabundance of White-tailed deer in the Town of Ithaca; and
Whereas, this report outlined the history and justification of deer management (health and human
safety, ecological, agricultural losses, car-deer collisions, NYSDEC Deer Management Focus
Area),provided a review of local deer management programs in Tompkins County (Village of
Trumansburg, Cornell University, Village of Cayuga Heights, Village of Lansing), and provided
recommendations for a potential Town of Ithaca deer management program (form sub-
committee, utilize NYSDEC Deer Damage Permits for a Town program, measure impacts of
TB 2019-02-11 Pg. 5
deer to asses effectiveness of program, coordinate efforts with adjacent municipalities and
Cornell University, etc.); and
Whereas, in September 2017 the Ithaca Town Board established a Deer Management Committee
which met several times in spring and summer 2018; and
Whereas, the Deer Management Committee held a public meeting in May 2018 seeking feedback
on the report and the potential of starting a deer management program, with the feedback
received being very positive; and
Whereas,pursuant to the New York State Environmental Quality Review Act("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, the establishment of this Deer Management
Program and submission of annual Deer Damage Permit applications is an Unlisted Action for
which the Town of Ithaca Town Board, acting as lead agency in an uncoordinated environmental
review with respect to these actions, has, on February 11, 2019 , made a negative environmental
determination of significance, after having reviewed and accepted as adequate a Short
Environmental Assessment Form Parts 1, 2 and 3; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby authorizes the establishment of the
Town of Ithaca Deer Management Program as outlined in the "Deer Management Program
Proposal" (dated January 31, 2019) and other related documents, and it is further
Resolved, that William Goodman, as Supervisor of the Town of Ithaca, is hereby authorized and
directed to file a Deer Damage Permit application with NYS Department of Environmental
Conservation, including any associated future documents, forms or reports.
Moved: Eric Levine Seconded: Pamela Bleiwas
Vote: Ayes —Levine, Bleiwas, Goodman, Leary and Howe Nays —DePaolo and Hunter
Motion passed.
5. Discuss and consider authorizing a survey of the Mallon property
TB Resolution 2019-022: Authorization for Town Staff to Proceed with Contracting for
Survey Services for Potential Purchase of Agricultural Conservation Easement at 471
Bostwick Road
Whereas, the owners of Town of Ithaca Tax Parcel No. 32.-2-2.2 (471 Bostwick Road)have
expressed interest in the potential sale of the development rights to their property through the
purchase of an agricultural conservation easement by the Town of Ithaca; and
Whereas, an appraisal has been completed for the property and owners are comfortable with the
value of the conservation easement; and
Whereas, a draft agricultural conservation easement and preliminary site plan have been
prepared for the project; and
TB 2019-02-11 Pg. 6
Whereas, the Planning Department has solicited a proposal from a qualified surveyor to provide
professional survey services for the property at 471 Bostwick Road; and
Whereas, the Planning Department has received a proposal from T.G. Miller, P.C., with a total
cost of$3,100; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca authorizes the hiring of T.G. Miller, P.C.
to prepare the survey for the property at 471 Bostwick Road (Tax Parcel No. 32.-2-2.2)which
the Town of Ithaca may purchase an agriculture conservation easement on, at a cost not to
exceed $3,100, to be allocated from the Open Space Plan Account.
Moved: Rod Howe Seconded: Tee-Ann Hunter
Vote: Ayes —Howe, Hunter, Leary, Levine, Goodman, Bleiwas and DePaolo
6. Discuss correspondence relating to North Campus Residential Expansion
(Attachment 5)
Mr. Goodman noted that the packet contained the letter from Attorney Braymer.
Mr. DePaolo stated that it is important to frame the discussion as far as what are we being asked
to do? Our official municipal involvement is as an involved agency. The Planning Board
created a list of comments and questions for the lead agency and it seems we are being asked to
essentially flex political muscle at this point and that request is based in part on perceived
conflicts of interest. He said in his experience, conflicts of interest do not exist solely by virtue
of employment and you can't throw a stone in Ithaca without hitting someone who works at
Cornell or has an affiliation with Cornell and that doesn't necessarily rise to the level of a
conflict of interest.
Mr. DePaolo went on to say that there may be some department affiliations that are more closely
affiliated with the project that might rise to that level, but you can't have a blanket interpretation
like that.
He said he was not comfortable that the City neg dec'ed this thing; it is too big and it clearly trips
the wire on a more extensive environmental review and it's clear that the timeline for making the
facility available is more important to Cornell than a more rigorous review, so if he had his
druthers he would say yes, do an EIS, but we as a board can't do anything to effect that and he
couldn't see what else we could be asked to do that wouldn't be seen as subversive or contrary to
what our own Planning Board already did with respect to this project. He said he had a level of
discomfort about weighing in as a board considering that as a municipality, our Planning Board
more or less weighed in in our official capacity.
Discussion followed on whether the Town Board was an involved agency or an interested
agency. An interested agency has no approval interest in the matter and the only thing Ms.
Brock could think of that the Town would have an approval of would be the water and sewer but
those specifics are not available to her yet. Ms. Ritter agreed. The Planning Board is an
involved agency and therefore were able to comment to the City but now that the determination
TB 2019-02-11 Pg. 7
has been made, the Planning Board will not discuss that any more or be able to require things not
in the plans. All involved agencies are bound by the negative declaration.
Ms. Hunter stated that she is also uncomfortable with a project this size having a negative
determination and maybe there are discussions that should be had for future project coordination
with the City.
Ms. Brock added that the Town's Planning Board will still look at site plan and visual impacts,
impacts on water and sewer, impacts to the neighborhood and traffic but as a matter of law, they
can not require an environmental impact statement but they can look at those impacts and
although they may not be significant, changes can be made to mitigate the impacts that are there.
Many times there is not an EIS but the Planning Board asks for mitigations such as ingress and
egress options, landscaping and similar.
Ms. Hunter said that it seems the biggest concern seems to be energy use and she thanked the
student for his efforts and asked about his concerns with design that might make the buildings
more energy efficient and whether the Town Planning Board could make changes to that during
the site plan process?
Ms. Brock responded that the Planning Board could have a discussion with the applicant but as
far as asking for a complete revamping of how the buildings are designed, that is not within their
purview unless what they have done does not comply with State or Town laws or codes. This is
because the City has found there is no significant environmental impact and this includes in the
realm of energy use.
Ms. Hunter stated that she had an overarching comment saying that we have seen people
championing energy and building policies that we should be embracing and trying to move
forward and we have a committee that is working toward the codification of our own Green
Building standards and she thought we need to prioritize that initiative. This is an incredibly
important policy making assignment that we should get moving on as we face more development
applications so we do not find ourselves unable to uphold our own Green Building standards.
Ms. Hunter said she is uncomfortable whenever something this large receives a negative
determination and it should serve as a cautionary tale for us to get ourselves working on the
codification of our standards.
Mr. DePaolo asked if any reviews during site plan stop at the municipal boundary and Ms. Brock
responded yes, only the portion of the project within the town is under the Planning Board's
purview.
Mr. Goodman said it seems we are being asked to send a letter to the City or go public with the
fact that we don't agree with the way they went through their deliberations or vote and ask for a
revote and that is what we should be discussing; in terms of the Green Building Policy, there is a
group drafting the legislation but he was not sure that would have necessarily affected this
project. One thing that might need to be discussed as the legislation is drafted is how it applies
to institutions. That is a question that came up when we were having the feasibility study
regarding the policy.
TB 2019-02-11 Pg. 8
Ms. Leary asked if the statement they were looking for was regarding the conflict of interest
because the City's policy is their policy and our own Ethics policy does not require recusal just
based on a persons employment status. She agreed with Mr. DePaolo because if being employed
by Cornell disqualified local officials from voting on anything that has to do with Cornell, local
government would grind to a halt.
Mr. Goodman stated that just prior to the meeting he received a copy of a letter in response to
Ms. Breimer from the City Attorney and he will send that to the full board. Ms. Brock
summarized it by saying he disagreed with the letter form Ms. Breimer and cites court cases
regarding the mere fact of employment mandating disqualification of a public official involved
in every instance and also cited Mr. DePaolo's case against the Town regarding Lake Source
Cooling and a few others. There is no conflict of interest because individual members'
employment duties involved the preparation,procurement, or performance of any of Cornell's
challenge project nor was there renumeration directly affected by the project and he goes on to
point to the City's code of Ethics. He goes on to say that the question of a conflict was raised
during open comment before the board voted and on then on the record there was a discussion
about whether there was a conflict and each member was asked and answered whether they were
unable to be impartial due to their employment with Cornell.
Other procedural requirements were also addressed and answered. Ms. Brock added that mere
employment is not a barrier to participating in a matter and due diligence is observed and she
read from our Code of Ethics.
The Board did not have any interest in taking any action on this letter or commenting to the City.
Mr. DePaolo added that it would be interesting and helpful to see the minutes from the City's
meeting and our own Planning Board because often our Planning Board expresses a desire to do
things that it feels it can't do; we would love to do this, but we can't do this and inasmuch as he
doesn't want to run afoul of our own Planning Board, it would be interesting to know if either
board felt they would have liked to have been able to act but couldn't and we could look at those
comments as the policy branch of local government and see if there is anything that could have
been done or could be done in the future.
Ms. Ritter added that there were at least six meetings where this was discussed at length as each
member worked through what they thought and could and couldn't do and it would be hard to
summarize given the span of thoughts and discussion.
Mr. DePaolo didn't feel there was a process issue being discussed but more a policy type of
regret that they could not require certain things. He added that everyone's concerns are well
taken and we need to move forward with our Green Energy Code but there is nothing we can do
for this project.
Ms. Hunter agreed, saying she feels there are times the Planning Board has felt frustrated with
what they could not do and it would be nice to look at any tools we could provide them with
from a policy standpoint and it would be nice to have some insight from them on what they need.
7. Department Head & Supervisor's Year End Reports (Attachment 6)
TB 2019-02-11 Pg. 9
The Board had a few simple questions for Department Heads on their reports and Mr. Goodman
reviewed his submitted report.
Mr. Goodman noted that he would like to have a focused interactive meeting with a couple of
representatives on both sides of the short-term rental issue as opposed to trying to facilitate a
discussion amongst 25 or more people. A date in late March is probably feasible. Ms. Hunter
agreed, saying there are a few people who seem to be unofficial spokespersons for the two points
of view. It might be helpful to ask them for specific recommendations as well as specific
language recommendations to discuss.
Mr. Goodman noted that there are many issues surrounding water and sewer now that the various
studies have been done and that is likely to be a large topic this coming year.
8. Discuss and consider Tickler List and set priorities for 2019 (Attachment 7)
Mr. Goodman reviewed a list that the Management Team keeps of items of interest that seem to
continue to come up and need to be addressed and discussed and moved through the policy
process and asked for Board comments or additions to that list.
Ms. Hunter wanted to talk about when we would like to conduct an environmental impact
statement by our own consultants and Ms. Brock looked at SEQR law and noted that the project
sponsor, or developer, have the option of doing them themselves and the Town could only hire
their own people if the developer allowed them to or essentially waived their right to do them
which is not going to happen in most if not all cases.
9. Discuss and consider amending the Town of Ithaca Fee Schedule—Codes
Mr. Levine asked about the time after the initial hour and the implication that there is no prorated
option for any subsequent hour(s) taken and Mr. Bates responded that the Fire Department bills
in straight hours; it is $55 per hour after the initial hour regardless of whether it is 10 minutes or
50 minutes. The Board made a slight change to the resolution to make that clear by adding "or
any part thereof'to the additional hour statement.
TB Resolution 2019-023: Amend the Town of Ithaca Fee Schedule—Code Enforcement
Fees
Whereas, TB Resolution 2009-227 adopted the establishment and setting of fees by town board
resolution; and
Whereas, the Ithaca Fire Department(1171)), by contract, assist in the fire safety inspections for
the covered benefit area within the town, and the town pays IFD their fee for such inspections at
the Ithaca Fire Departments' rate; and
Whereas, the Town then processes the inspection paperwork and bills the property owner for
such inspection; and
TB 2019-02-11 Pg. 10
Whereas, the IFD recently increased their fees to $55 per hour for fire safety inspections; and
Whereas, the Director of Code Enforcement has reviewed the fee increase and made
recommended changes to the Personnel and Operations Committee; and
Whereas, the Personnel and Operations Committee, at its January 28, 2019 meeting, reviewed
the recommendations of the Director of Code Enforcement and recommends to the Town Board
modifying the Code Enforcement fees of the Town of Ithaca fee schedule to cover the cost of the
IFD fee and the cost of the town handling the billing and paperwork; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca does hereby approve and directs the
Director of Code Enforcement to amend the Town of Ithaca Fee Schedule to show Fire Safety
inspections and re-inspections shall be at a rate of$65 dollars for the first hour(1-hour
minimum), and $55 per additional hour or part thereof. These changes are effective immediately.
Moved: Pamela Bleiwas Seconded: Pat Leary
Vote: Ayes —Bleiwas, Leary, Levine, Howe, Hunter, DePaolo and Goodman
10. Discuss and consider renewing the Tompkins Shared Services Electronic Records
Repository (TSSERR) Group Agreement
TB Resolution 2019-024: Authorization for the Town Supervisor to renew the Agreement
with Tompkins County for the Tompkins Shared Services Electronic Records Repository
(TSSERR) for an additional 5-year term
Whereas TB Resolution 2013-101 authorized the Town Supervisor to sign an agreement with the
County for the Tompkins County Shared Services Electronic Records Repository (TSSERR)
which is a shared service hosted by the County and made available to all municipalities within
the County which has a renewable term of five years, now therefore be it
Resolved that the Town Board does hereby authorize the Town Supervisor to renew the
Tompkins County Shared Services Electronic Records Repository Group Agreement on behalf
of the Town.
Moved: Rod Howe Seconded: Pamela Bleiwas
Vote: Ayes —Howe, Bleiwas, DePaolo, Hunter, Levine, Goodman and Leary
11. Discuss and consider acquisition of real property from Alfred C. Eddy
TB Resolution 2019-025: SEAR: Acquisition of Eddy property at 827 Elmira Road(part of
Tax Parcel No. 35.4-10.1)
(Attachment 8)
TB 2019-02-11 Pg. 11
Whereas, this action is the acquisition of approximately 10.75+/- acres of an 18+/- acre property
owned by Alfred C. Eddy, located at 827 Elmira Road(State Route 13), Tax Parcel No. 35.-1-
10.1, in the Town of Ithaca; and
Whereas, the Town has entered into an agreement with Alfred C. Eddy to purchase the above-
referenced property, which immediately adjoins the lands of Buttermilk Falls State Park owned
by New York State; and
Whereas, the property will be acquired in order to assist the State in the development of the
southern portion of the Black Diamond Trail; and
Whereas, it has been determined that the above-described action is an Unlisted Action,pursuant
to the State Environmental Quality Review Act, 6 NYCRR Part 617, and Town of Ithaca Code,
Chapter 148 —Environmental Quality Review, for which the Town of Ithaca Town Board is
acting in an uncoordinated environmental review with respect to the property acquisition; and
Whereas, the Town Board, on February 11, 2019, has reviewed and accepted as adequate the
Short Environmental Assessment Form, Parts 1, 2 and 3 prepared by Town staff for this action;
now therefore be it
Resolved, that the Ithaca Town Board hereby makes a negative determination of environmental
significance based on the information in the Short EAF Part 1 and for the reasons set forth in the
Short EAF Parts 2 and 3 in accordance with the New York State Environmental Quality Review
Act and Chapter 148 of the Town of Ithaca Code for the above referenced action as proposed
and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact
Statement will be required.
Moved: Bill Goodman Seconded: Rich DePaolo
Vote: Ayes —Goodman, DePaolo, Hunter, Howe, Levine, Leary and Bleiwas
Mr. DePaolo asked if the price was based on an appraisal and Mr. Goodman responded that it
was based on negotiations with the Eddy's and the State Parks Department and they will be
buying it back from us in the future but our process is faster than the State's.
TB Resolution 2019-026: Authorization for the Acquisition of Approximately 10.75+/-
Acres of Real Property at 827 Elmira Road from Alfred C. Eddy and for the Completion of
the Transaction
Whereas, the Town Board has determined that certain property owned by Alfred C. Eddy,
located at 827 Elmira Road (State Route 13), Tax Parcel No. 35.-1-10.1, is of value to the future
development of the southern portion of the Black Diamond Trail; and
Whereas, this newly subdivided parcel immediately adjoins the lands of Buttermilk Falls State
Park owned by New York State, and will be acquired by the State from the Town in the future
for the construction of the Black Diamond Trail; and
TB 2019-02-11 Pg. 12
Whereas, the property was approved for subdivision by the Town Planning Board at its meeting
on February 5, 2019, with the condition that the State consolidate the parcel with State's
neighboring parcels after it acquires the parcel from the Town; and
Whereas, the Town Board has determined that $60,000.00 is a fair market price for the parcel;
and
Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, the acquisition of this parcel is an Unlisted
Action for which the Town of Ithaca Town Board, acting as lead agency in an uncoordinated
environmental review with respect to the property acquisition, has, on February 11, 2019 , made
a negative environmental determination of significance, after having reviewed and accepted as
adequate a Short Environmental Assessment Form Parts 1, 2 and 3; now, therefore, be it
Resolved, that the Town acquire said parcel and pay $60,000.00 for same after receiving a proper
deed fully executed and evidence satisfactory to the attorney for the Town on this matter that the
title to such property is marketable, with said funds to be made available from the General Fund,
which has sufficient funds to cover the costs of this acquisition, and be it further
Resolved, that the Town Supervisor be, and hereby is, authorized and requested to take such
steps (including the expenditure of Town funds for the purchase, survey, recording fees, filing
fees, and other customary real estate fees and expenses), and to execute such documents, as
deemed necessary to effectuate such purchase and the purposes of the forgoing resolutions.
Moved: Rod Howe Seconded: Pamela Bleiwas
Vote: Ayes —Howe, Bleiwas, Hunter, Levine, Goodman, Leary and DePaolo
12. Consider setting a public hearing regarding a Proposed Water Improvement for the
Town of Ithaca, Tompkins County, New York,pursuant to Article 12-C of the Town
Law, to be known as the Town of Ithaca Winthrop Drive Water Main Water
Improvement, and establishing the Town of Ithaca Winthrop Drive Water Main Water
Improvement Area —PULLED
13. Discuss and consider a cooperative purchase with the City of Ithaca of two code
enforcement hybrid vehicles
Mr. Solvig explained this is just to authorize using the bid, not the purchase; once the bids are
received, the Town will decide whether or not to purchase the vehicles.
TB Resolution 2019-027: Authorization to participate in a Tompkins County procurement
process for 2019 Model Mitsubishi Outlander PHEV Electric Vehicle
Whereas, the Town of Ithaca Code Enforcement and Zoning Department submitted requests in
each of the 2018 and 2019 Ithaca Town Budgets to purchase new electric powered vehicles to
replace existing gasoline powered vehicles for use by Town staff, and
TB 2019-02-11 Pg. 13
Whereas, Tompkins County has requested bids for the 2019 Model Mitsubishi Outlander PHEV
Electric Vehicle, such bids scheduled to be opened on February 14, 2019, and the Town of Ithaca
Code Enforcement and Zoning Department wishes to participate in this procurement process;
and
Whereas, General Municipal Law §103(3) allows Towns to utilize a contract let by the county in
which the municipality is located for materials, equipment, supplies, or contract for services; and
Whereas the Town Finance Officer recommends that it would be in the best interests of the
Town to participate in this Tompkins County contract; now therefore be it
Resolved, that the Town of Ithaca is hereby authorized to participate in the Tompkins County
procurement process for the 2019 Model Mitsubishi Outlander PHEV Electric Vehicle in
accordance with General Municipal Law §103(3); and be it further
Resolved, that the Ithaca Town Board authorizes the Director of Code Enforcement and Zoning,
the Town Finance Officer and the Town Supervisor to execute any documents necessary to
participate in the Tompkins County procurement process for the 2019 Model Mitsubishi
Outlander PHEV Electric Vehicle.
Moved: Rich DePaolo Seconded: Pamela Bleiwas
Vote: Ayes —DePaolo, Bleiwas, Hunter, Levine, Leary, Howe and Goodman
14. Consent Agenda
TB Resolution 2019-028: Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the
following Consent Agenda items:
a. Town of Ithaca Abstract
b. Bolton Point Abstract
c. Appointment of Administrative Assistant I—Torres
d. Ratify appointment of two laborers —Public Works
Moved: Tee-Ann Hunter Seconded: Eric Levine
Vote: Ayes —Hunter, Levine, Leary, Howe, Goodman, Bleiwas and DePaolo
TB Resolution 2019-028a: Town of Ithaca Abstract No. 1 for FY-2019
Whereas the following numbered vouchers have been presented to the Ithaca Town Board for
approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
TB 2019-02-11 Pg. 14
Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in
total for the amounts indicated.
VOUCHER NOS. 136 - 203
General Fund Town Wide 57,564.27
General Fund Part-Town 2,926.47
Highway Fund Town Wide DA 41,674.29
Highway Fund Part Town DB 68,897.81
Water Fund 32,460.22
Sewer Fund 19,270.93
Ellis Hollow Water Tank—H10 216,514.60
Forest Home Lighting District 243.34
Glenside Lighting District 84.93
Renwick Heights Lighting District 108.31
Eastwood Commons Lighting District 212.72
Clover Lane Lighting District 25.31
Winner's Circle Lighting District 75.74
Burleigh Drive Lighting District 86.45
West Haven Road Lighting District 277.74
Coddington Road Lighting District 164.61
TOTAL 440,587.74
TB Resolution 2019-028b: Bolton Point Abstract
Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water
Commission have been presented to the governing Town Board for approval of payment; and
Whereas, the said vouchers have been audited for payment by the said Town Board; now,
therefore, be it
Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers.
Voucher Numbers: 9-67
Check Numbers: 18170-18228
Capital Impr/Repl Project $ 8,211.91
Operating Fund $123,896.12
TOTAL $132,108.03
Less Prepaid $-____21,689`62
TOTAL $129,418.41
TB Resolution 2019-028c: Appointment of Administrative Assistant I
TB 2019-02-11 Pg. 15
Whereas, Bruce Bates, Director of Code Enforcement, appointed Christopher Torres as
Information Aide as a temporary appointment title, effective April 16, 2018; and
Whereas, Christopher Torres has taken the Administrative Assistant I civil service exam and is a
reachable candidate; now therefore be it
Resolved, the Town Board of the Town of Ithaca does hereby appoint Christopher Torres as
Administrative Assistant I, effective February 11, 2019; and be it further
Resolved, that this appointment does not create any change to Mr. Torres' hours, hourly rate,
benefit level or classification level; and be it further
Resolved, Mr. Torres is required to complete a twenty-six (26)week probationary period
associated with this title, with no further action by the Town Board if there is successful
completion of the probationary period as determined by the Director of Code Enforcement
TB Resolution 2019-028d: Ratification of Highway Superintendent's Appointment of
Laborer (2)
Whereas, there is two vacancies in the full-time position of Laborer for the Public Works
Department; and
Whereas, the Interview Committee interviewed nine candidates from an open recruitment; and
Whereas, the Committee has determined that Jessica Sill and Colin Fellows possess the
necessary knowledge and skills to satisfactorily perform the duties of Laborer; and
Whereas, Jim Weber, Highway Superintendent/Director of Public Works, appointed Jessica Sill
and Colin Fellows as Laborer, effective February 4, 2019; now, therefore be it
Resolved, the Town Board of the Town of Ithaca does hereby ratify the appointment made by
the Highway Superintendent/Director of Public Works, of Jessica Sill and Colin Fellows as
Laborer, effective February 4, 2019; and be it further
Resolved, this is a 40-hours a week position, at the hourly wage of$19.97, which is an estimated
annual salary of$41,163 from Public Works account numbers, in Job Classification "I", with full
time benefits; and be it further
Resolved, a mandatory twenty-six (26)week probationary period applies with no further action
by the Town Board if there is successful completion of the probationary period as determined by
the Highway Superintendent/Director of Public Works.
15. Reports of Town Officials/Board Members
Ms. Rosa reported that the Ithaca Babe Ruth League would like to hold two week-long summer
camps and she asked if there were any concerns from the Board, and if not, an amendment to the
existing MOU will be brought to the next meeting.
TB 2019-02-11 Pg. 16
Ms. Ritter reported that there is an open house for the Rte. 96B sidewalk project which she will
send a notice out and there is also a survey questionnaire going out for the Trumansburg Rd
sidewalk project.
Mr. Goodman reminded the group that some members are out next week for the Annual
Association of Towns meeting and he will then be out for three weeks for his vacation.
Mr. Goodman noted that a number of committee dates have been changed for this month and he
reviewed those.
16. Review of Correspondence
Mr. Goodman reported that he received a letter from the Board of Elections about using our
lobby for early voting. Discussion followed and Mr. Goodman will get more information on the
exact amount of space and flow needed so an accurate decision could be made.
Mr. Goodman noted that they also asked for the City's Ward 6 to be allowed to vote here as
opposed to the library due to the relocation of the busses. Mr. Goodman will get more
information on that as well as far as real amount of space needed.
17. Executive Session—Motion made at 7:55 p.m. by Mr. Goodman, seconded by Mr.
DePaolo,to enter executive session to discuss the possible acquisition of real property where
disclosure might affect the price and to discuss the personnel history of a particular person. Mr.
Goodman stated that no action would be taken, and the meeting would be adjourned after
reentering open session. Unanimous.
Sub
Paulette Rosa, Town Clerk
TB 2019-02-11 Pg. 17
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Attac,.IhurnE,'int 2
1-B ME,EAhr][g 02-11-2019
1 am Caroline Arms. I live at 200 Forest Home Drive and am President of FHIA
(the Forest Home Improvement Association).
First, I'd like to thank the Board for hearing us out at your December 10
meeting as we argued against a proposed closure of a stretch of Forest Home
Drive and for your support in hoping that it could be kept open. Thanks also
to the Public Works Committee for accommodating some of us to listen to
the follow-up discussion at its December 18 meeting. Following the
consensus at a recent FHIA meeting on the topic, I urge the Town to find a
solution that involves replacing the guard rail without reshaping the road in
any way that adversely affects the traffic-calming advantages of its current
layout. There is no need to retain the opening in the rail where cones have
been in place over recent months.
I have also been asked to invite the Town Board (as a whole or in subgroups)
for a guided tour on foot of that stretch of Forest Home Drive at any time
that would be helpful and convenient. The tour could also cover the Forest
Home Walkway -- which is my next topic. The RFP recently put out mentions
public information meetings for stakeholders (if needed). There are two
important groups of stakeholders: adjoining property owners; and regular
users of the Walkway.
FHIA strongly urges that there be engagement with both groups of
stakeholders as soon as possible to identify significant issues that should be
taken into account in any design. FHIA is prepared to facilitate in any way
that would help.
One safety issue that is repeatedly brought up at FHIA meetings relates to
the road intersection at the bottom of the Walkway. FHIA urges the Town to
consider whether simple changes (like moving STOP signs and associated
lines on the road) that would improve safety for Walkway users might be
made as part of the improvement project. Again, we would hope to provide
input, based on out daily experience and observations of the intersection.
Thank you.
Comments to the Town of Ithaca Planning Board February 11, 2019
Board Members,
Good governance and transparency are crucial to a viable democracy and I ask your help to
assure it.
Last fall many concerned citizens publicly urged the Ithaca City Planning Board to vote to
complete an Environmental Impact Statement on Cornell's$175 million North Campus
Residential Expansion (NCRE).There were many problems with the ICPB's process but the most
serious concerned board member conflict of interest and the need for recusal.
In public session I directly asked that the four ICPB members employed by Cornell recuse
themselves from the board vote on the EIS. My request was given short shrift and the members
did not recuse themselves from the vote.
In Sociology, my field, and in public service,there are rules to control bias and counter actual or
apparent conflict of interest.These exist to protect the integrity of the work and the legitimacy
of the system.
Yet four members of the ICPB were currently employed by Cornell whose project was before
them and these members failed to recuse themselves.The Cornell project representatives had
made it very clear that they opposed an EIS.
This failure discredits the ICPB vote on the EIS and undermines the committee's charge to
operate in the public interest. It is incumbent on the ICPB to revote on the NCRE and to do so
with the proper recusals. Please, urge them to take this action.
We have watched with dismay as our state and federal governments have been deeply
compromised by corruption and our key regulatory bodies have been captured by the
industries they are charged with regulating. The local level is our last, best hope for viable
democracy. We are now face to face with Climate Change. If our governments don't work
properly, how will we cope?
Thank you for hearing my comments.
Regi Teasley
City of Ithaca
: MIITiIu :aril ,
1-B fM,fMAIlir][g 02-11-2019
Short Environmental Assessment Form
Part 1 -Project Information
Instructions for Completing
Part 1—Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the
application for approval or funding,are subject to public review,and may be subject to further verification. Complete Part I based on
information currently available. If additional research or investigation would be needed to fully respond to any item,please answer as
thoroughly as possible based on current information.
Complete all items in Part 1.You may also provide any additional information which you believe will be needed by or useful to the
lead agency;attach additional pages as necessary to supplement any item.
Part 1—Project and Sponsor Information
Name of Action or Project:
Town of Ithaca Deer Management Program
Project Location(describe,and attach a location map):
Located on multiple parcels throughout the Town of Ithaca
Brief Description of Proposed Action:
The Town of Ithaca proposes to establish a program to engage in deer population control by culling deer living within the Town of Ithaca boundary.
This program,once fully implemented,is designed to initially reduce the size of the deer population over the first few years,and then provide stability in
population numbers thereafter. The Town would apply annually to NYSDEC for Deer Damage Permits(DDP)-also known as nuisance permits-to
reduce the deer numbers. This approach is not considered regular hunting and the Town program proposes to use archers(including crossbows)at
baited locations. Firearms could also be used at selected sites in the rural and agricultural areas of the Town.
All healthy deer venison culled will either be consumed by the participants and landowners,or donated through the Venison Donation Coalition Inc.
See attached"Town of Ithaca-Deer Management Program Proposal'for detailed information about the program.
Name of Applicant or Sponsor: Telephone:P 607-273-1721
Town of Ithaca E-Mail:
bgoodman@town.ithaca.ny.us
Address:
215 North Tioga Street
City/PO: State: Zip Code:
Ithaca �NY 14850
1. Does the proposed action only involve the legislative adoption of a plan,local law,ordinance, NO YES
administrative rule,or regulation?
If Yes,attach a narrative description of the intent of the proposed action and the environmental resources that
may be affected in the municipality and proceed to Part 2. If no,continue to question 2.
2. Does the proposed action require a permit,approval or funding from any other government Agency? NO YES
If Yes,list agency(s)name and permit or approval: NYS Department of Environmental Conservation
Deer Damage Permit
3. a.Total acreage of the site of the proposed action? 19,392 acres Town-wide
b.Total acreage to be physically disturbed? 0 acres
c.Total acreage(project site and any contiguous properties)owned
or controlled by the applicant or project sponsor? N/A acres
4. Check all land uses that occur on,are adjoining or near the proposed action:
5. m Urban m Rural(non-agriculture) m Industrial m Commercial m Residential(suburban)
m Forest m Agriculture E] Aquatic Other(Specify):
m Parkland
Pagel of 3 SEAF 2019
5. Is the proposed action, NO YES N/A
a. A permitted use under the zoning regulations? F-1 F] Z_
b. Consistent with the adopted comprehensive plan'? F-1 Z 0
NO YES
6. Is the proposed action consistent with the predominant character of the existing built or natural landscape?
N/A F-] F]
7. Is the site of the proposed action located in,or does it adjoin,a state listed Critical Environmental Area? NO YES
If Yes,identify: The program could occur within the Coy Glen Critical Environmental Area. F-1 171
NO YES
8. a. Will the proposed action result in a substantial increase in traffic above present levels? Z El
b. Are public transportation services available at or near the site of the proposed action? N/A F]
❑
c. Are any pedestrian accommodations or bicycle routes available on or near the site of the proposed N/A F-]
action? ❑
9. Does the proposed action meet or exceed the state energy code requirements? NO YES
If the proposed action will exceed requirements,describe design features and technologies: N/.A
The proposed action does not involve the,cQnstruction of anMeranant structures_Q_nJy_yefy small temporary ground blinds(tents) ❑FF
will potentially be installed.
10. Will the proposed action connect to an existing public/private water supply? NO YES
If No,describe method for providing potable water:
The proposed action does not involve the construction of any permanent structures and will not require any new utilities. Only very Z F-1
small temporary ground blinds(tents)will potentially be installed.
11. Will the proposed action connect to existing wastewater utilities? NO YES
If No,describe method for providing wastewater treatment:
The proposed action does not involve the construction of any permanent structures and will not require any new utilities. Only very Fv(] F-1
small temporary ground blinds(tents)will potentially be installed.
12. a.Does the project site contain,or is it substantially contiguous to,a building,archaeological site,or district NO YES
which is listed on the National or State Register of Historic Places,or that has been deterrnined by the
Commissioner of the NYS Office of Parks,Recreation and Historic Preservation to be eligible for listing on the NA, F-1 E]_
State Register of Historic Places?
The proposed action is Town-wide.Locations could occur on properties that contain historic or archaeological resources.
b. Is the project site,or any portion of it,located in or adjacent to an area designated as sensitive for N/A 0 F-1
archaeological sites on the NY State Historic Preservation Office(SHPO)archaeological site inventory?
13. a. Does any portion of the site of the proposed action,or lands adjoining the proposed action,contain NO YES
wetlands or other waterbodies regulated by a federal,state or local agency? N/A F-] [:]_
b.Would the proposed action physically alter,or encroach into,any existing wetland or waterbody? Z F-1
If Yes,identify the wetland or waterbody and extent of alterations in square feet or acres:
The proposed action is Town-wide. Locations could occur on properties that contain wetlands,streams or other waterbodies.
Page 2 of 3
14. Identify the typical habitat types that occur on,or are likely to be found on the project site.Check all that apply:
F-1 Shoreline 91 Forest ❑Agricultural/grasslands [Z] Early mid-successional
W]Wetland 0 Urban 91 Suburban
15. Does the site of the proposed action contain any species of animal,or associated habitats,listed by the State or NO YES
Federal government as threatened or endangered? ❑N/A F-]
The proposed action is Town-wide.Locations could occur on properties that contain animals or habitat listed as threatened or endangered.
16. Is the project site located in the 100-year flood plan? NO YES
The proposed action is Town-wide. Locations could occur on properties that are located within the 100-year floodplain. N/A El El
17. Will the proposed action create storm water discharge,either from point or non-point sources? NO YES
If Yes, Fv/1 E1_
a. Will storm water discharges flow to adjacent properties'?
b. Will storm water discharges be directed to established conveyance systems(runoff and storm drains)? 1:1 El
If Yes,briefly describe:
18. Does the proposed action include construction or other activities that would result in the impoundment of water NO YES
or other liquids(e.g.,retention pond,waste lagoon,dam)?
If Yes,explain the purpose and size of the impoundment:
Fv/1 F
19. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste NO YES
management facility?
If Yes,describe: Z F]
20.Has the site of the proposed action or an adjoining property been the subject of remediation(ongoing or NO YES
completed) for hazardous waste?
If Yes,describe: Z
❑
I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF
MY KNOWLEDGE
Applicant/sponsor/name: Town of Ithaca/Williarn Goodman Date:
Signature: 'A Title:Town Supervisor
PRINT FORM Page 3 ot'3
Agency Use Only[If applicable]
Project: Ithaca Deer Management Program
Date: February 11,2019
Short Environmental Assessment Form
Part 2 -Impact Assessment
Part 2 is to be completed by the Lead Agency.
Answer all of the following questions in Part 2 using the information contained in Part 1 and other materials submitted by
the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by
the concept"Have my responses been reasonable considering the scale and context of the proposed action?"
No,or Moderate
small to large
impact impact
may may
occur occur
1. Will the proposed action create a material conflict with an adopted land use plan or zoning Elregulations?
IZI 2. Will the proposed action result in a change in the use or intensity of use of land? ❑✓ ❑
3. Will the proposed action impair the character or quality of the existing community? ❑✓ El
4. Will the proposed action have an impact on the environmental characteristics that caused the
Elestablishment of a Critical Environmental Area(CEA)?
5. Will the proposed action result in an adverse change in the existing level of traffic or ❑
affect existing infrastructure for mass transit,biking or walkway?
6. Will the proposed action cause an increase in the use of energy and it fails to incorporate ❑
reasonably available energy conservation or renewable energy opportunities?
7. Will the proposed action impact existing:
a.public/private water supplies?
b.public/private wastewater treatment utilities? ❑✓ ❑
8. Will the proposed action impair the character or quality of important historic,archaeological, ❑
architectural or aesthetic resources? IZI
9. Will the proposed action result in an adverse change to natural resources(e.g.,wetlands, ❑
waterbodies,groundwater,air quality,flora and fauna)?
10. Will the proposed action result in an increase in the potential for erosion,flooding or drainage ❑
problems?
11. Will the proposed action create a hazard to environmental resources or human health?
PRINT FORM Pagel of 2
SEAF 2019
Agency Use Only[If applicable]
Project:[Ithaca Deer Management Program
Date: I February 11,2019
Short Environmental Assessment Form
Par �����Mt/�W�0� ��S�n��ance
- ' � �
For every question iuPart 2that was answered"moderate to large impact may occur",or if there is a need to explain why a
particular element of the proposed action may or will not result in a significant adverse environmental impact,please
complete Part 3. Part 3 should,in sufficient detail,identify the impact,including any measures or design elements that
have been included hythe project sponsor/oavoid orreduce impacts. Part 3should also explain how the lead agency
determined that the impact may or will not be significant.Each potential impact should be assessed considering its setting,
probability of occurring, duration,irreversibility,geographic scope and magnitude. Also consider the potential for short-
term, long-term and cumulative impacts.
Thera are no anticipated negative environmental impacts related iothe proposed deer management program. As
outlined in the May 2017 report(Dear Management: Recommended Actions for the Town of Ithaca)from the Town
of Ithaca Conservation Board. the Town is proposing to address the overpopulation of deer by pursuing a culling
program. The Town program would apply to NYS Department of Environmental Conservation for Deer Damage
Permits (DDP) and use proficient volunteer archers(firearms could also be used at select sites in the rural and
agricultural areas of the Town)at baited locations. Locations for the baited sites will be scattered throughout the
Town, and could include residential propertiee, ceme<eries, and in natural areas. Detailed information about the
proposed program can be found in the attached document titled ''Tmmn of Ithaca - Deer Management Program
Proposal".
The existing overpopulation ofdeer are creating a significant ecological impact (deer forage of native vegetation,
little forest n*geneodion). health and human safety issues (ticka/Lyme dioaoaa). agricultural |oeaoo(crop damago,
diseases and parasites transmitted to anima|m), and vehicle/deer collisions. Deer overpopulation is a product of the
ideal food and shelter offered by the urban and suburban landscape, inadequate predation pressure, and protection
from hunting insome areas. Deer management efforts by adjacent municipalities and Cornell University have made
modest gains towards their goals, but the addition of similar program in the Town would enhance their efforts.
Based on the experience of Cornell and other local municipalities, deer management programs are safe, and
support public health and the environment.
All healthy deer venison culled will either be consumed by the participants or donated through the Venison Donation
Coalition Inc.
While the program may operate with locations in a CEA, in or near wetlands, streams orOoodp|aina. or in or neer
areas containing threatened or endangered species, the program will not alter or damage any of these resources
and the reduction indeer numbers should benefit these resources.
ECheck this box if you have determined,based on the information and analysis above,and any supporting documentation,
l that the proposed action may result in one or more potentially large or significant adverse impacts and an
environmental impact statement is required.
ZCheck this box if you have determined,based on the information and analysis above,and any supporting documentation,
that the proposed action will not result in any significant adverse environmental impacts.
Town of Ithaca Town Board ;? ( I k � -�,� I
Name of Lead Agency I bate
William Goodman Town Supervisor
Print or Type Name of Responsible Officer in Lead Agency Title of Responsible Officer
Signature of Responsible Officer in Lead Agency Signature of Preparer(if different from Responsible Officer)
PRINT FORM Page 2of2
1-B E,EAhr][g 02-11-2019
Town of Ithaca Board
Bill Goodman, Supervisor
215 North Tioga Street
Ithaca, N.Y. 14850
Dear Bill, February 5, 2019
This is a follow-up communication to my request that the Town
demonstrate in some way its support for fair comprehensive environmental
review processes. Despite the size and complexity of the North Campus
Residential Expansion project, the University decided prior to the submission of
its application that it did not intend to prepare an EIS. I met with Senior Vice-
Presidents Burgess and Malina in Day Hall and requested that they prepare an EIS
as the University had done with all its previous major dorm construction projects.
They indicated that the decision was not reversible. Apparently the Provost
responded to a request for an EIS from Cornell students similarly.
The only opportunity for the public to influence the outcome of a project is
having its concerns included in a public scoping document and addressed with an
EIS. Even then, protecting the public interest rests wholly with a Planning Board.
The public hearing occurs only after all major decisions on a project have been
made, is primarily a formality, and an opportunity to vent one's dissatisfaction
with the outcome of the process. Without the comprehensive EIS, folks in various
communities such as Forest Home, Community Corners, and west of Triphammer
Rd. believe that their concerns will not be adequately addressed by the
University. The significance of greenhouse gas emissions from the project were
dismissed as small in relation to the total emitted nationally.
Historically there have been very useful interventions by the Town in such
major issues. In 1996 Cornell had a plan to construct a Regulated Medical Waste
Incinerator at the Vet School. The designs had been prepared and contracts
signed. The Supervisor and the Deputy Supervisor of the Town actively
participated in our negotiation with the University. Residents of the Town were
concerned that burning plastics would discharge highly toxic products such as
dioxins and furans onto the campus and into the surrounding neighborhoods.
After 2 years of intense negotiations, it was agreed that an alkaline hydrolysis
digester would meet the Vet School's needs. The University was so satisfied with
the outcome that they asked us to co-author op-eds with them. Similarly, we have
cited to many local residents the Planning Board's excellent work on the
Maplewood project.
Despite large public attendance at the City's Planning & Development
Board meetings, their comments received almost no attention from the Board.
The Board had a widespread lack of familiarity with SEAR provisions (e.g. 'SEQR is
complete when you (Board members) have no more questions"). The City's Board
has a very heavy workload and attendees felt that their presence was considered
an intrusion into an orderly process. Despite the statement on each agenda notice
that folks would have 3 minutes for public comment, if you were commenting on
the NCRE project, you were limited to 90 seconds. Ultimately almost none of the
public comments were discussed by the Board. The thrust of my comments
focused on improved energy performance of the buildings. If the reduction of
greenhouse gas emissions is in the public interest and this is both technically
feasible and cost effective, why would the Board not be willing to discuss it or
request Cornell to study it? Despite several submissions (see attached) on the
Passive House design model. there was no discussion of this mitigation
opportunity.
The City retained Adam Walters as an outside legal counsel. Given the
"unusually large amount of public interest", Adam is tasked with "producing the
most defensible environmental record". Rather than directing him to provide the
Board with an orientation to the relevant SEQR provisions for an improved
process, he was only asked to ensure that the Board made a rational elaboration
of their decision. Planning Director Cornish admitted during questioning by a
Common Council member that her intention for retaining Walters was to protect
the City from possible litigation by its residents.
Most of us are incredulous that the 4 Cornell employees including the one
whose department is sponsoring the project would not seriously consider
recusing themselves from participating in the discussions and the voting on the
project's environmental significance. This is a $175M project on which their
employer has strongly indicated that they do not wish to prepare an EIS. This
establishes a very negative precedent. The developer's employees represent a
majority on the Board. Would their employer be dissatisfied with them if they
were to recuse themselves? There are some scientific papers on why good people
fail to recognize their own biases. I don't believe that Board members decision to
not recuse themselves was the product of a critical thinking process.
The recusal issue so significant here that the City should have invited an
ethics professional to address the Board members on the appropriate
consideration of their responsibilities to avoid the appearance of a conflict of
interest (Recusal Best Practices?). I am aware of the Town's previous litigation on
this issue. Ethics Code provisions are written in broad terms such as the
appearance of conflicts of interest. Unfortunately these provisions have been
construed very narrowly by the courts. This issue is much more profound than a
mere matter of legality. It's a matter of government accountability to foster
greater faith in our democracy. Is the Town representing my interests in this
proceeding? Who is protecting the public interest?
The Town as an Involved Agency participated in this environmental review.
My request to you is that by resolution or letter disassociate yourself from this
flawed process. I must rely on my representatives to support principles of good
government. All previous efforts to encourage the City's Planning and
Development Board to provide some consideration to non-applicant sources of
information have failed.
We have observed a complete collapse of ethics principles by the current
Federal Administration. We need this Board to demonstrate sufficient civic
courage to address the failures of democratic process that have occurred during
this environmental review.
Sincerely,
Brian Eden
P.S. Please distribute my materials to other Board members prior to your agenda
setting meeting tomorrow. I'd be happy to respond to any Board member
questions. Thank you.
City of Ithaca Planning & Development Board
Brian Eden
December 18, 2018
Over 3 years ago I participated in a team that presented to the City's
Planning & Economic Development Committee, Building and Heating
with the Climate in Mind. The power point featured a case study of 2
university dorms constructed in the same time period, one to LEED
standards, the other to Passive House. The latter used 62% less energy
than the LEED dorm and 74% less than Code. It also had a lower square
foot cost than the LEED building.
submit this information to you again tonight. I am disappointed that
not one Board member has shown an interest in this superior building
design. I submitted a 6-page technical comment on Passive House at
your October 22 meeting and, having attended every Board meeting
that reviewed this project, I have not heard a word from you on Passive
House as a plausible, indeed logical, mitigation option. Not only have
you not given this technologically feasible and cost- effective mitigation
strategy a "hard look," you don't appear to have looked at it at all.
Technological feasibility? Here is a booklet, From Small to Extra Large,
Passive House Rising to New Heights. It lists 51 Passive House buildings
built in NYS including mixed use, multi-family buildings. Recently the
Dormitory Authority of NYS presented a webinar on Net Zero Energy
Residence Hall Building Hall Development. Here in Ithaca, one proposal
for the Green Street Redevelopment project utilized Passive House
design. That developer is committed to constructing a multi-family
building to Passive House standards in the City at the first opportunity.
In the FEAF Part 3 (p.15) it is stated that "after careful evaluation, the
Lead Agency has determined that the applicant is minimizing the use of
energy". That statement is factually incorrect. The Passive House design
model is far superior to that of LEED. I would like to believe that you, as
a responsible Lead Agency, would be willing to study this model. An EIS
will almost certainly demonstrate the major value-added when the
applicant's LEED design is rigorously compared with that of a Passive
House building.
PO Box 2369
Glens Falls NY 12801
(518) 882-3252
claudia@braymerlaw.com
January 20, 2019
Via E-mail Only
Planning and Development Board
City of Ithaca
City Hall
108 E. Green Street
Ithaca NY 14850
Re: Proposed North Campus Residential Expansion
Site Plan Review application (Cornell University)
Dear Planning and Development Board Members:
I represent a group of citizens who are concerned about the adverse environmental
impacts of the North Campus Residential Expansion ("NCRE")proposed by Trowbridge Wolf
Michaels Landscape Architects for Cornell University. It continues to be the position of this
group of concerned citizens that the preparation of an environmental impact statement is
necessary to ensure that the adverse impacts of the proposed NCRE project can be fully reviewed
by this Board, all involved and interested agencies, and the public.
Although the Planning and Development Board ("the Board") determined that this
proposed project may proceed without an environmental impact statement, that decision was
made by a Board with a majority of members who had impermissible conflicts of interest. It was
also made at a meeting for which proper notice was not provided.
We demand a rehearing and a new vote on the determination of significance, at a properly
noticed meeting, with the conflicted Board Members recused. We further demand that the Board
proceed hereafter, in full compliance with State and local laws.
I. The Hearing was Fatally Flawed b3� Impermissible
And Numerous Conflicts of Interest
First, we want to acknowledge that the Board is made up of hard-working individuals.
We are not accusing any Board member of intentional wrongdoing. Conflict of interest rules are
not, however, simply meant to prevent intentional corrupt behavior. They are also meant to
protect decisionmakers from bias and to protect public processes and respect for the rule of law.
By making a significant environmental decision where a majority of members were employed by
the applicant, the Board has fatally injected bias into its decision making. Where the applicant
itself further failed to identify and disclose these conflicts, as it is required to do, the applicant
has compounded the conflict issue. This concern was raised by a member of the public at the
meeting on December 18, 2018. That person, a retired Sociologist, noted the problem of human
bias, whether it be conscious or unconscious, as it relates to the Members employed by Cornell.
As stated in the City's Code of Ethics, "City officials and city employees must exercise
their official duties solely in the public interest and must avoid actual conflicts of interest to the
greatest extent possible." Code of Ethics § 55-7. "City officials and city employees should avoid
circumstances which compromise their ability to make impartial judgments solely in the public
interest and should, to the greatest extent possible, avoid even the appearance of conflict of
interest." Code of Ethics § 55-7.
Each Board Member must avoid"potential conflicts of interest when voting or taking
other discretionary action regarding all matters with which he or she deals on behalf of the city."
Code of Ethics § 55-7. A Board Member
"shall exercise particularly careful diligence in avoiding any actual or potential conflict of
interest when voting or taking other discretionary action on any matter brought before
any element of the city government by any entity that employs said [Board Member]. In
any such case, the involved [Board Member] should attempt to avoid taking any action
that could reasonably be interpreted as benefiting his or her career advancement, salary or
standing within the entity that employs him or her." Code of Ethics § 55-7.
Being in the direct employ of the applicant is a clear conflict. Under analogous state law,
a municipal officer"shall be deemed to have an interest in the applicant when he, his spouse, or
their brothers, sisters, parents, children, grandchildren, or the spouse of any of them . . . is an . . .
employee of the applicant". See Gen. Mun. Law § 809. Accordingly, where a Board Member is
employed by the applicant in a matter pending before the Board, the Board Member"shall
immediately declare the nature of the conflict of interest and shall refrain, where appropriate,
from taking any action or inaction that would affect the outcome of the matter." Code of Ethics §
55-8.
2
Here, four of the seven Members of the Board are themselves employed by Cornell,
so those Members have an interest in the applicant." To date, they have all participated in the
review of the project, and have shaped the deliberation on the SEQRA question of determination
of significance. Where the number of impermissibly biased members forms a majority, the
decision is fatally infected with bias, and the public can have no confidence in the resulting
decision.
In fact, when hearing issues related to this project, the Town of Ithaca properly noted and
avoided this exact conflict. The Planning Board's Vice Chair, Liebe Meier Swain, is Cornell
Health's Director of Benefits& Finance, Assistant Director of Administrative Services. Unlike
here, she recused herself, and did not participate in the discussion of this project, so as not to
improperly influence the Town Planning Board's decision making.
Cornell management has impressed upon its faculty, staff, students, and the public that it
does not want to spend the time to prepare an environmental impact statement for this important
project, estimated to cost$175 million. Cornell hoped to have at least part of the project
completed for occupancy in the fall semester of 2021 to: ". . . address a significant deficit of
on-campus housing for Cornell students, as well as accommodate an anticipated increase in
enrollment". The Ithaca Voice, May 15, 2018, quoting Kimberly Michaels, Principal for
Trowbridge Wolf Michaels Landscape Architects LLP. According to Cornell: "Vice Presidents
Ryan Lombardi and Rick Burgess held an open forum for faculty and staff, during which they
discussed the NCRE." Kimberly Michaels' October 12, 2018 letter to Planning Board, p. 13.
The message of Cornell's urgency to complete the project quickly would have been
conveyed to the four Members of the Board who are employed by Cornell. In fact, Ms.
Michaels, representing the employer of four Board members, actually conveyed that message to
the Board Members at the Board meetings.
Upon information and belief, Board Member Matthew F. Johnston is employed by Cornell as a
Manager of Facilities in the Division of Facilities and Campus Services, which is the Division of
Cornell that oversees the proposed project. Mr. Johnston's Division provides oversight of
planning and maintaining university buildings, utility infrastructure, and energy and
sustainability efforts for the physical camps. Mr. Johnston has a direct conflict of interest and
should have recused himself from all review of the project, including the vote on the negative
declaration.
2 Upon information and belief, Board Member Jack Elliott is employed by Cornell in the
Department of Design and Environmental Analysis. Upon information and belief, Board
Member Mitch Glass is employed by Cornell in the Department of City and Regional Planning
and Landscape Architecture. Upon information and belief, Board Member Garrick Blalock is
employed by Cornell as an Associate Professor in the Dyson School of Applied Economics and
Management. These Board Members have a clear conflict based on their employment by
Cornell.
3
Given Cornell's status as the employer of the majority of Board members, the Board
Members employed by Cornell must refrain"from taking any action or inaction that would affect
the outcome of the matter." Code of Ethics § 55-8.
Therefore, we demand that the Planning Board re-take its vote on the SEQRA
determination of significance of this project. Failure to do so will result in any subsequent
consideration of the project to rest upon a fatally flawed initial determination. Failure to do so
would, in our view, provide grounds for a legal challenge to the Planning Board's decisions, and
perhaps more importantly will result in a lack of confidence in the Planning Board Members'
"ability to make impartial judgments solely in the public interest." Code of Ethics § 55-7.
II. Public Notice
City Code § 78-5(A)requires public notice of a meeting to be given at least one week
prior to the meeting. See City Code § 78-5(A). One member of the public expressed concern at
the December 18, 2018 meeting that adequate public notice of the meeting was not given as a
result of the meeting being moved up from December 24 to December 18. We recognize that the
Board was likely juggling holiday obligations, and was not wanting to delay the meeting. Again,
we are not accusing you of intentional wrongs. However, in a case like this where the public has
a clear interest in the meeting, and where the project is significant, it is fair to ask that the board
strictly adhere to the rules put in place to ensure fairness.
In addition, there have been several meetings (e.g., October 30, 2018)in which the space
was not large enough to sufficiently and safely accommodate all of the people who were
interested in observing the Planning Board's deliberation on this matter. See City Code §
78-1(A). Also, despite the notice provided in the agenda that those wishing to speak during
privilege of the floor would have three minutes to do so, the Planning Board has limited speakers
to 90 seconds if they were commenting on the NCRE project. This is just one of several subtle
ways that the Planning Board has hindered public participation.
The NCRE project is important to many members of the public. The Planning Board
must make every effort to ensure that the public is given the opportunity to participate in, as well
as observe, the Planning Board's review of the proposed NCRE project. The Planning Board
must give adequate notice and then must conduct the meeting in accordance with the notice
provided.
III. Conclusion
A rehearing and new vote are necessary so that any subsequent decisions are not based on
an illegal foundation. In addition to the legal issues outlined above, we have some substantive
comments on the Board's site plan review of the project. Those comments are enclosed
herewith.
4
Thank you for your consideration and careful deliberation in this matter.
Sincerely,
/s/Claudia K. Braymer
Claudia K. Braymer
cc: City of Ithaca Common Council
Town of Ithaca Town Board
Town of Ithaca Planning Board
Village of Cayuga Heights Trustees
Village of Cayuga Heights Planning Board
Clients
enc.
5
PO Box 2369
Glens Falls NY 12801
(518) 882-3252
claudia@braymerlaw.com
January 20, 2019
Enclosure to January 20, 2019 Letter from Braymer Law, PLLC
Comments to City of Ithaca Planning and Development Board
Re: Proposed North Campus Residential Expansion
Site Plan Review application (Cornell University)
I. The Planning Board Should Obtain an Independent Consultant
The City Code allows the Planning and Development Board ("the Board") to use
consultants"to aid [your] decision on the proposal". City Code § 276-6(C)(2). However, the
Planning Board failed to engage the services of an independent technical consultant to assist with
the review of this large and environmentally complex project. The Planning Board's failure to
use its own consultant further compounded the bias present in the review of the proposed project.
The proposal is a massive project that will impact 25.6 acres of land, and will include
2,000 new student beds, a dining hall, and central student lounge/social spaces across a total of
five buildings, between two and six stories in height(with the tallest building being 77 feet high),
covering 767,400 square feet of space. Energy use and its environmental impacts are clearly
complex and in question for this project.
Cornell paid its own consultant, Taitem, for assistance with evaluating the project's
impacts. In addition, at its meeting on December 5, 2018, the Common Council approved the
Planning Division's request to retain Adam Walters, for a sum of up to $20,000.00, to provide
legal counsel to the Planning Board for your review of the proposed NCRE project. The
rationale for approval was that the "project spans three municipalities and consists of two
residential complexes with 2,000 beds, a 1,200-seat dining facility, and associated program space
. . . [and that] the potential environmental issues of the project are particularly complex and have
generated an unusually large amount of public interest [, and to] produce the most defensible
environmental record possible".
Similarly, the Planning Board should have its own expert, independent technical guidance
to review a project of this magnitude. Several names of qualified consultants have been provided
to the City's Sustainability Coordinator Nick Goldsmith. The City Code specifically allows for
the Planning Board to hire an independent consultant. Therefore, the Planning Board should
have an independent technical consultant review the proposal and provide its comments to the
Planning Board to aid in your decision making.
II. The Project as Proposed Does Not Meet the Site Plan Review Criteria
As the Planning Board proceeds with reviewing the proposed project, you should
remember that the goals of site plan review include:
A. Preserving and enhancing neighborhood character.
B. Achieving compatibility with adjacent development and uses.
C. Mitigating potentially negative impacts on traffic, parking, drainage, the
landscape and similar environmental concerns.
D. Improving the design, function, aesthetics and safety of development projects and
the overall visual and aesthetic quality of the City.
E. Promoting environmental sustainability in new development, redevelopment and
long term planning.
City Code § 276-1. The project as currently proposed does not satisfy the goals or
criteria for granting site plan review approval. Therefore, the project application must be
modified or denied.
A. Impacts on Trees
The site plan review criteria emphasize the"protection of existing mature vegetation,
especially trees over eight inches DBH(diameter-breast-height)". City Code § 276-7(A)(1)(b).
The proposed project would result in at least 291 trees, including 41 trees over 12" DBH, being
cut down. Even the applicant's Arborist Report provided recommendations for specific,
important trees or tree stands to be preserved, but that were presently slated for removal. See
Cornell's Application Appendix. The applicant must be required to avoid the removal of the
existing trees, particularly those trees over 8" DBH. See City Code § 276-7(B).
B. Impacts on Community Character and Historic Resources
The site plan review criteria also emphasize the"[p]rotection of, and compatibility with,
other nearby features and areas of importance to the community, including but not limited to
parks, landmarks, neighborhoods, commercial areas, and historic districts". City Code §
276-7(A)(1)(c). The project is adjacent to the Cornell Heights Historic District, an historic site
in the City of Ithaca. As demonstrated by the applicant's visual simulations, the proposed project
will be visible from the Cornell Heights Historic District and has the potential to cause
significant adverse impacts on the historic district and the character of the community in that
neighborhood. Moreover, the proposed project will be highly visible from Jessup Road and
Pleasant Grove Road, and will be in sharp contrast to the current land use visible from those
public rights of way.
2
The Planning Board's environmental assessment form, Part III(p. 7), already recognized
that"much can be done to minimize any potential impact to views during Site Plan review
through the selection of building materials and colors, and the development of a landscape plan
that incorporates year-round screening in particularly sensitive areas". Therefore, at the very
least, the applicant must be required to incorporate compatible building materials and colors and
develop a landscape plan with year-round screening. The applicant's new building and
landscaping plans must be made available for the public to review.
Additionally, the project has the potential to negatively impact the Fuertes Observatory,
an important nearby community asset. The Planning Board must review the project's lighting
plan carefully to"confirm that all lighting is dark sky compliant, no spillage occurs onto adjacent
properties, and that nighttime lighting of buildings does not impact adjacent city neighborhoods"
(environmental assessment form, Part III, p. 18) or the Fuertes Observatory.
C. Impacts on the Visual Quality of the Site and its Vicinity
The proposed project would alter 26 acres of land, add six new buildings, and reorganize
existing parking lots, vehicular access and recreation fields. The illustrated site plan and
renderings of the proposed layout of the buildings show that the project lacks a"perceivable
form and order", and that there is no"relationship between the proposed development and the
nearby streetscape, landscape, and the [existing] built environment". City Code §
276-7(A)(3)(a),(d). The Planning Board must require changes to the project to ensure that the
layout of the project's elements is orderly, proper and effective, and appropriate in arrangement,
form, scale, proportion, color, pattern and texture of buildings and other site improvements. City
Code § 276-7(A)(3).
D. Impacts on Traffic
The proposed project would reduce the level of service at four intersections, result in the net
removal of 396 parking spaces from North Campus, and would increase pedestrian and bicycle
traffic. The Planning Board must ensure that the parking areas meet the requirements of Code §
276-7(C), that the project has the required bicycle parking spaces in appropriate locations and
designs per City Code § 276-7(D), and that the project provides sidewalks for safe student
pedestrian access and circulation. See City Code § 276-7(A)(5)-(8). Merely exploring the
"possibility" (environmental assessment form, Part III, p. 12) of improved vehicular and
pedestrian traffic plans is not sufficient; the applicant must be required to incorporate actual
traffic improvements into its proposed site plan.
E. Energy Efficiency, Renewable Energy, and Green Design
The proposed project would increase the physical footprint of the campus, and would
"increase overall energy usage on campus by 1.4%" (environmental assessment form, Part III, p.
14). The Planning Board's review so far has not discussed design alternatives in any meaningful
way. Merely accepting the mitigation proposed in the report provided by Cornell's expert,
Taitem, does not satisfy the Planning Board's obligation to conduct its own, independent review
3
of alternatives and mitigations measures. The Planning Board must require Cornell to examine,
in the site plan review process, the use of alternative building designs (including Passive House
design principles), positioning, and alignment in order to increase the energy efficiency of the
proposed project. See City Code § 276-7(A)(10).
Even with a continued reliance on Cornell's Combined Heat and Power plant, the
project's gas consumption could be reduced by using an enhanced building envelope. A case
study was previously provided to the Planning Board showing that a Passive House dorm was
constructed at a lower cost than a LEED dorm, while substantially reducing energy demand.
Cornell should be required to examine this alternative because it could reduce energy demand,
without increasing the cost of construction.
In addition, the Planning Board must require Cornell to examine the use of these
renewable energy sources to power the new buildings, rather than the proposed use of the
Combined Heat and Power Plant, which is fueled by a non-renewable energy source (natural
gas). See City Code § 276-7(A)(10). This is a major new construction project that can be
designed to use renewable energy sources, which are available to Cornell now. Cornell has the
capabilities and resources to accomplish the goal of using renewable energy, and it should be
required to use this fuel source for this new construction project.
Furthermore, the use of a non-renewable energy source for the proposed project would
not be compatible with the City's Climate Smart Community Pledge, the City's Green Building
Policy, or Cornell's Climate Action Plan. See City Code § 276-7(A)(11). Therefore, the project
as proposed must be modified to use renewable energy sources, or it should be denied.
III. An Environmental Impact Statement Is Needed
A project of this magnitude, in terms of its size and impacts, needs an environmental
impact statement("EIS"). The proposed project is classified as a Type I action, which"carries
with it the presumption that it is likely to have a significant adverse impact on the environment"
requiring the preparation of an environmental impact statement. 6 NYCRR § 617.4(a).
Previously, in recognition of the potential for significant adverse impacts due to its major dorm
construction projects, Cornell prepared an EIS.
Here, instead of preparing an EIS, Cornell prepared a report of the environmental impacts
of the project and its proposed mitigation measures. The Planning Board adopted Cornell's
assessment of the environmental impacts of the project and incorporated Cornell's report,
including the discussion of impacts and mitigation measures, into its State Environmental
Quality Review Act("SEQRA") environmental assessment form ("EAF")Part III.
The Planning Board's environmental review was inadequate and legally flawed because
the SEQRA EAF cannot"legitimately serve as a substitute for an EIS and the attendant analysis
and public discussion entailed in a proper SEQRA review". S.P.A.C.E. v. Hurley, 291 A.D.2d
563, 565 (2d Dept. 2002) quoting Matter of West Branch Conservation Assn. v. Planning Bd. of
4
Town of Clarkstown, 207 A.D.2d 837, 840 (2d Dept. 1994). In Matter of West Branch
Conservation Assn., the Court held that the"the Planning Board should have issued a positive
declaration and required the preparation of an EIS." Matter of West Branch Conservation Assn.
v. Planning Bd. of Town of Clarkstown, 207 A.D.2d 837, 841. In that case, the Court found that
in"discussing mitigation techniques and manners in which to protect the environment, the
Planning Board inherently acknowledged that the project may cause significant environmental
impacts". Id. at 840-841. Therefore, the"Planning Board's negative declaration was arbitrary
and capricious and unsupported by the record." Id. at 841. The Court remitted the matter to the
Planning Board for the preparation of an EIS.
Here, the Planning Board's rationale for issuing a negative declaration discussed in detail
the project's impacts and the proposed mitigation measures to reduce those impacts. In doing so,
the "Planning Board inherently acknowledged that the project may cause significant
environmental impacts". Id. at 840-841. Accordingly, the "Planning Board's negative
declaration was arbitrary and capricious". Id. at 841.
Notably, the Planning Board's negative declaration was also arbitrary and capricious
because the board ignored or misconstrued the SEQRA criteria for determining the potential
significance of the impact of the applicant's proposed energy use, including making a spurious
comparison between the project's emissions and nation-wide emissions in the Planning Board's
EAF Part III findings.
More generally, the Planning Board failed in its findings to address the many comments
describing missing information necessary to a competent SEQRA analysis, and failed to provide
substantive responses to the many relevant comments documenting faults in the SEQRA process
and determinations.
Upon reevaluating the determination of significance for this project, the Planning Board
should issue a positive declaration and require the preparation of an EIS, which will allow all of
the project's impacts to be fully and properly examined and mitigated or avoided.
IV Conclusion
This Board must diligently and fairly review and consider the proposed project, and work
to avoid and mitigate the project's negative impacts as part of the site plan review process. See
City Code §§ 271-1, 276-7(A)(1). We look forward to observing a robust review process by the
Planning Board. Hopefully Cornell will embrace this opportunity to improve its project and
demonstrate that it is a global leader in responsible project design. If we can be of any assistance
to the Planning Board, please let me know.
5
ttac,.IITi imE,'ir t
1-B ME,E, 1r][g 02-11-2019
Town of Ithaca
Supervisor's 2018/2019 REPORT
February 2019
These are some of the highlights of the major issues I worked on in 2018 and what I'll be
spending my time trying to complete in 2019, working in conjunction with the Town
Board and Town Staff:
2018 Highlights:
1. Teamsters Contract - Negotiated 4 year union contract for 2019-2022
2. Form Based Zoning—Working Group developed draft
3. Cornell Maplewood Development—Students moved in, taxes are being paid
4. Short Term Rentals—Worked with Cmte on regulating Unhosted rentals
5. Sidewalk Districts—Worked with Cmte on developing plan for Forest Home
6. Trails and Open Space—Worked with County and State on Black Diamond
Trail southern portion, worked on Gateway Trail Widewaters easement,
continued work on South Hill Trail extension, worked with FL Land Trust
acquiring Babcock land
2019 Initiatives:
1. Sewer— Processing implications of Town-wide Sewer Study; working with
other 5 municipalities who use the 2 Treatment Plants on reducing Inflow &
Infiltration and other efforts to free up more capacity for future growth
2. Water—Consider more formal adoption of standards for improvements to
existing system recommended by studies and to determine needs with future
growth and requirements for developers
3. Forest Home Walkway & Sidewalk—Completing FH Sidewalk District and
Park District to help with financing improvements
4. Form Based Zoning—Adopt new code language by mid-year and start process
of developing Regulating Plans
5. Facilities Strategic Planning- Begin discussions about future needs for
residents and staff at Town Hall and Public Works facilities
6. Staff Transitions —Working on successions with lots of retirements over next
two years
Town of Ithaca Planning Department
February 6,2019
Planning Department 2018 Year End Report
& Proposed 2019 Priorities
The following provides an overview of the Planning Department's accomplishments/highlights in 2018
and proposed priorities for 2019.
Activities & Accomplishment for 2018
DEVELOPMENT REVIEWS
The Planning Board considered a relatively small number of individual projects this year. A total of 16
individual projects were considered and included six site plans, eight subdivisions, two sketch plans,
along with an additional three SEQR-only related actions. This compares with 28 individual projects in
2017 and 26 in 2016. The Cornell North Campus Residential Expansion project was the most significant
project for the Board to consider,with 6 meetings,including a special meeting, devoted to reviewing the
project and considering a SEQR determination. In addition,the Planning Board reviewed the Chain
Works District Final GEIS.
GRANT FUNDED PROJECTS
Transportation Related
• Gateway Trail: staff continued efforts on securing an access easement from the Widewaters Group and
Home Depot to create a trail access via the Home Depot parking lot, as well as, finalizing the license
agreement with the City to utilize the bridge crossing at Route 13/Elmira Road.
• Route 96/Trumansburg Road Pedestrian Corridor Study: staff has been coordinating work efforts with
consulting firm Barton &Loguidice. A scope of work was prepared, an analysis and preliminary
survey of the corridor undertaken, traffic counts were collected, and a survey questionnaire prepared.
• Route 96B/Danby Road sidewalk project— staff has been working with consulting firm Erdman
Anthony,NYSDOT, and PWD staff on the project. A scope of work was prepared,preliminary
designs developed and multiple meetings held with Ithaca College representatives.
Park,Trails& Environmental Related
• Removal of invasive plants and replacement with native trees and shrubs along the South Hill
Recreation Way: staff,in cooperation from PWD staff, submitted a grant application for funding that
was subsequently awarded to the town. The project is estimated at$51,000 and the town received
$38,250 in grant funding.Work will be get underway in 2019.
• Funding for acquisition of 73.6 acres on Culver Road: staff prepared a grant application to the NY
Environmental Protection Fund for Parks, Recreation and Heritage program that was successfully
awarded. The award of$137,250 will fund the acquisition of land adjacent to the Coy Glen Unique
Natural Area for a town preserve (total project cost is $183,000).
Corridor/Area Planning
• Inlet Valley/Elmira Road Corridor Economic Development Feasibility Study and Strategic Plan: the
project was concluded with a public presentation and acceptance by the Town Board of the Inlet
Valley Ithaca Plan: Economic Development Feasibility Study and Strategic Plan,prepared by Consult
Econ, Inc.in association with Behan Planning and Design. The town subsequently sought and
received reimbursement of$30,000 from the Empire State Development for the project.
1
Town of Ithaca Planning Department
February 6,2019
ZONING-RELATED PROJECTS
New and Modified Zoning Regulations
Completed &Adopted
• Modification to the Stream Setback provisions to clarify that an approximate location of the stream
setback was acceptable on site plans and subdivision plat drawings. The action also included language
requiring verification of the setback location when development activities were proposed in close
proximity of a regulated stream.
• Rezoning for the Amabel Subdivision Project, at 617 and 619 Five Mile Drive, from Low Density
Residential to Medium Density Residential.
• Special permit and special approval criteria were amended and updated to eliminate redundancies,
clarify the criteria, and make it easier for the Planning Board and Zoning Board of Appeals to
formulate findings.
In Process
• Chain Works District Planned Development Zone continued to be reviewed and revised via oversight
by the Planning Committee.
• Drafting of the New Neighborhood Code containing comprehensive specifications for developing
mixed use walkable neighborhoods utilizing a form-based zoning approach. The code would be
applicable to areas of the town recommended for traditional neighborhood development,per the
Comprehensive Plan. An internal working group has been drafting language with assistance from
consultants Randall+West and Rob Steuteville.
• Inlet Valley/Elmira Road Corridor rezoning effort. ConsultEcon,in association with Behan Planning
and Design,were hired to continue their work and implement the recommendations for development
of new zoning and design standards,with oversight by the ad hoc Economic Development Committee.
• East Hill Village mixed use development proposal. Cornell selected a team of developers, architects,
and planners to work on a development plan for the East Hill Plaza area. The team held a multi-day
visioning/engagement charrette in April to get input from the community. Meetings with town staff
and officials were held prior, during, and after the event. The project will require rezoning by the
town, anticipated as a regulating plan utilizing the New Neighborhood Code.
GENERAL PROJECTS&ACTIVITIES
Agricultural
• Staff coordinated a farm tour for Town Board members in early fall. Farms visited this year included
Three Story Farm, Tree Gate Farm, Sheffield Farm, and Casper's Farm.
• Coordination of the application and drafting of the agricultural conservation easement and associated
documentation for the purchase of development rights for 471 Bostwick Road.
• Annual inspections were performed for Indian Creek and Laughing Goat Fiber Farms conservation
easements; both found to be in compliance.
Parks&Trails
• Coordination with PWD staff and T.G. Miller,P.C. on development of final trail and park design
drawings for the park land off King Road.
• Successfully compiled the necessary documentation to receive grant funding reimbursement from
NYSDEC for the tree/forest inventory project($22,500) and two playground structures ($48,000).
Miscellaneous
• GIS support provided to the town,including the maintaining of GIS databases and coordination of
updates with the county GIS staff, as well as development of maps and information as needed.
2
Town of Ithaca Planning Department
February 6,2019
• Conducted annual inspection of Ithaca College's Raponi and Rich Road Wetland Mitigation Sites
conservation easement. All areas found to be in compliance.
• Coordination of the Richard B. Fischer Award; awarded in 2018 to Tony Ingraham and Liz Bauman.
• Staff support to the newly created Deer Management Committee,including public outreach and
meeting coordination.
• Town-wide sign inventory data was added (per parcel)to the town's Municity database.
• Staff from the Planning Department attended the Upstate NY American Planning Association annual
conference held in Ithaca.
Planning Department Proposed Priorities for 2019
DEVELOPMENT REVIEWS
Major development projects anticipated in 2019 include:
• Chain Works District: next steps include completion of the GEIS process and adoption of findings
statement(by Town and Planning Boards),rezoning from Industrial to new Planned Development
Zone, and site plan approval for phase I of the project.
• CU North Campus Undergraduate Housing project: next steps include site plan review by the Planning
Board.
• East Hill Village:planning efforts are anticipated to get restarted sometime in 2019. The project will
require rezoning and site plan approval.
GRANT FUNDED PROJECTS
In Process -Transportation Related
• Gateway Trail Phase I—trail construction and access across the "blue bridge"anticipated for 2019.
• Route 96B/Danby Road sidewalk project(IC entrance to city/town line) —next steps include a public
meeting/open house to obtain comments on the preliminary design plans, followed by development of
final design and construction plans. Construction is anticipated to get underway in early 2020.
• Route 96/Trumansburg Road Pedestrian Corridor Study—public outreach efforts are to get underway
early in 2019 and include a public questionnaire survey and public meeting. This will be followed by
completion of a report outlining recommendations with cost estimates for pedestrian facilities.
In Process—Park/Trail/Environmental Related
• Invasive vegetation removal along the South Hill Recreation Way: this project will get underway in
the spring and includes the hiring of a specialist to remove invasive plants, conducting education and
outreach efforts to make the public aware of the project, and replanting with native trees/shrubs. The
project involves both planning and PWD staff.
• Funding for acquisition of 73.6 acres on Culver Road: Contract with NYS Parks will need to be
finalized and approved by Town Board prior to acquisition of the property from the Finger Lakes Land
Trust.
Future Applications
• Seek funding opportunities for implementation of recommendations in the Inlet Valley Ithaca Plan,
including grant funds to conduct a pedestrian/bicycle corridor improvement study,implement
beautification projects, and/or to obtain zoning development assistance.
PROJECTS GENERAL(non-grant funded)
New Zoning Regulations
• Complete the New Neighborhood Code. Continue to hold meetings with town building department
and engineering/PWD staff to get feedback and input on the language. Initiate education and outreach
efforts with stakeholders and the public,hold public hearing(s), and consider enactment. Following
3
Town of Ithaca Planning Department
February 6,2019
enactment, the Board can then consider applying the code, through creation and approval of regulatory
plans,in those areas of town recommended for tradition neighborhood development.
• Continue work on drafting new zoning regulations for the Inlet Valley/Elmira Road corridor.
Parks& Trails/Environmental Related
• Coordinate with PWD staff, and T.G. Miller,P.C, on development of final King Road East park/trail
design drawings and construction documents.
• Time permitting,possibly pursue development of a management plan to address anticipated Emerald
Ash Borer infestation using the databases from the 2017 tree inventory(for town right-of-way and
parks) and 2017 forest assessment for parks and preserves.
• Time permitting,possibly initiate of an inventory of existing conditions and a needs assessment in
anticipation of an update to the town's Park, Recreation, and Open Space Plan.
Agricultural Related
• Finalize the agricultural conservation easement(purchase of development rights) for the Bostwick
Road property.
Committee/Board Support&Regular Ongoing Activities
• Continue staff support and coordination for the Planning Board, Conservation Board,Planning
Committee, Codes and Ordinances Committee, Agricultural Committee, Deer Management Oversight
Committee and Economic Development Ad Hoc Committee.
• Continue staff representation on Ithaca Tompkins Transportation Council, Tompkins County Parks
and Trails Network, Tompkins County Conservation Partners, and other interagency initiatives as
needed.
4
TOWN OF ITHACA
PUBLIC WORKS DEPARTMENT
2018 Annual Report
2018 presented a number of weather challenges for the department. Substantial fall rains and
premature snow gave us some wet environments. Two long time employees left the Town which
resulted in new approaches to past practices; however the Public Works Department had a very busy
year in which the following maintenance and Capital projects were accomplished:
Highway:
• Purchase our complete order of salt, (2750 tons) thus providing a full salt barn for the
beginning of the next winter season.
• Worked with other Town Departments to address concerns with Inter-municipal Utility
Agreements.
• Employed 12 seasonal workers for the summer providing assistance on Highway,
Engineering, Water and Sewer and Parks projects.
• Informed of the potential retirement of two long time resulting in the internal and external
recruitment process to fill the resulting vacancies.
• Added three new staff members to the Public Works Staff.
• Provided training sessions for staff on topics including: construction site safety, snow
removal operations, motor vehicle laws and CDL requirements, and storm water.
• Purchased equipment and tools, as approved within the budget including; Ford Explorer
4x4, Volvo Double Drum Roller, Ford F150 4x4 with plow, Ford F350 4x4 with plow,
Freightliner Refuse Packer, Freightliner 10 wheel dump truck with plow, Grasshopper
mower, steel utility trailer
• Completed drainage maintenance work at various locations throughout Town which
included, ditch cleaning, driveway culvert replacement/installation,
• Completed pavement reconstructions/repairs to Chase Lane, LaGrande Court, Saunders
Rd, Strawberry Hill Rd, and Wildflower Rd. This work was completed with Town CIP,
operations, CHIPS and NYS Emergency Roads monies.
• Completed pavement maintenance work, stone/oil and asphalt overlays, on 6 miles of
roadway in the South Hill and West Hill areas of town.
• Crews responded to 51 "call-in" events for winter maintenance and plowing.
• New operator for mowing completed two rounds of roadside mowing throughout the
Town.
• Completed mowing and clearing along trails and utility easements.
• Cooperated with other municipal agencies to provide manpower and equipment support
through our mutual aid agreements.
• Continued to provide staff support and representation to Town committees and
intermunicipal organizations.
• Provided for and responded to the daily maintenance needs of the Town's vehicle,
equipment and small tools, utility infrastructure, buildings and facilities, roadways parks
and trails.
• Continued dealings and service to the citizens of the Town.
• Installed sound-proofing at Town Hall in the PEZ and Clerk's offices.
• Removed old steel walkways and replaced with new steel rails and heavy duty fiberglass
mesh covers at Troy Road and Coddington Road water pump buildings.
• Built new oil containment room at the Public Works facility.
• Rewired and replaced lights and wiring in cold storage building and added lighting and
electrical fixtures in the salt storage overhang.
• Obtained owners approval to move forward with modifications of the existing easement to
provide for an access easement at six mile creek vineyard.
• Began/completed space study for PW Administrative addition.
Parks/Trails/Preserves/Cemeteries:
• Provide weekly grounds maintenance at 65 Town owned sites (parks, trails, preserves, tank
sites, pump stations, Town Hall and the Public Works Facility).
• Completed year-round weekly site checks at park and trail facilities.
• Completed the restriping of all cross walks and stop bars within the Town.
• Continued administration and maintenance of the use of Tutelo Park and Valentino Field
for Cal Ripken Little League and pavilion picnic use. Completed a renovation of the infield
dirt and warning track on Valentino Field.
• Continued to support volunteers doing grounds maintenance at the Inlet Valley Cemetery,
West Hill Community Garden, East Ithaca Recreation Way (Honness Lane section) and
Tutelo Park.
• Assisted Town's Conservation Board with the annual Richard Fischer Award tree planting
at Tutelo Park near the pavilion, planting a locally-sourced, native White Pine.
• Continued Pale Swallow-wort eradication efforts at the East Ithaca Preserve. Intensified
our mowing in highly infested meadow area at same preserve to try achieving better
control of the spread of the invasive plant.
• Worked closely with Jim Engel, owner of White Oak Nursery in Geneva, as our invasive
species control contractor to rid several sites of woody invasive trees and shrubs. Extensive
elimination of these invasive species was done at the East Ithaca Recreation Way (Honness
Lane and Game Farm sections); the East Ithaca Preserve and adjacent Pew Trail alignment;
Eastern Heights Park,; Troy Park; East Shore Park; and Northview Park during 2017. At
many of these sites we planted a wide selection of native trees and shrubs, along with
various herbaceous seed mixes. Park staff also cleared invasive woody plants along several
other trails and at several parks during the course of the year.
• Mulched beds and no-mow areas were refreshed with new woodchip mulch at all park and
trail sites.
• Continued administration of the Town's "Adopt-a-Park/Trail" program.
• Coordinated work by volunteer Master Gardener at Town Hall. She continued working on
rehabilitating the planting bed, adding new plant material and mulch.
• Continued on-going removal of hazardous trees along our trails and in the parks. This
included several of the trees identified by our contractor as part of the grant to do a tree
census of all Town-owned rights-of-way.
• Annual inspection of Pine Tree Preserve was completed with the representative of Finger
Lakes Land Trust.
• Assisted with the review of the Town's Tree Inventory grant administered through
NYDEC's Urban Forestry Program.
• Acquired a new preserve on Culver Road named the "Babcock Preserve". Inspected the
property and will continue to conserve the area.
• Continued maintenance of the Pine Tree Paths trail linking our trails and sidewalk along
Maple Avenue.
• Started labor at new park site on East King Rd. Removed numerous woody invasive plants
on the property and began the construction of the lower trail. Put together a planting plan
as well as coordinating the final depictions with TG Miller.
• Created a new and enhanced stone dust path along the entire South Hill Trail walkway.
• Paved a trail overlay along the entire East Ithaca Recreation Way from Honness Lane to
Mitchell Ave. Worked with Cornell to start a trail overlay on Game Farm section to be
finalized in 2019.
• Retitled the pavilion at Tutelo Park in honor of recently retired Parks Manager Rich Schoch.
"Schoch Pavilion" will be up and running in spring 2019 along with a new sign at the park
site.
Water:
• Ellis Hollow Water Main and Tank inspections and contractor accommodations to facilitate
the project.
• Replaced faulty water pump at the Coy Glen water pump station.
• Maintenance at Sapsucker Tank, site maintenance.
• Maplewood inspections of water terminations and construction of new watermains.
• Cleared miscellaneous easements on Danby Rd., Slaterville Rd., and areas of Inlet Valley.
• Responded to and repaired 16 water main breaks, replaced/repaired water valves, and
water curb boxes.
• Blacktop repair and lawn restoration from winter water main breaks.
• Installed 40 new high visibility markers on hydrants around town.
• Repaired failing steel floor grating with state-of-the-art non-slip fiberglass floor grating at
Coddington Rd. and Troy Road Pump Stations.
• Water easement maintenance mowing.
• Summer workers pressure washed, painted and weed wacked around hydrants townwide.
Sewer:
• Responded to and repaired 4 sanitary sewer emergencies.
• Facilitated 20 different temporary sewer meter sites for the Townwide Sanitary Sewer
Study.
• Responded to 1463 NY Dig Safely utility "mark out" requests.
• CCTV (closed circuit TV) Southwood's sanitary sewer system.
• Maplewood inspections for demolition phase of sewer utility using CCTV of existing mains
and inspections of new mains.
• Started drainage project that resulted from capping abandoned line at #200 East King
Road.
• CCTV of South Hill Trunk Lines to facilitate I&I issues.
• Camera inspections and cleaning of sanitary sewer mains in the lower northeast sector of
town.
• Completed preventative maintenance on the 9 sanitary lift stations throughout the Town.
• Cleared sanitary sewer easements at Linderman Creek Apartments
• Raised 80 +/- sanitary sewer manholes throughout Town to facilitate the Townwide
Sanitary Sewer Study.
• Investigated 70 +/- sanitary sewer accounts for billing purposes.
• Bypass pumping and repairs at the Waldorf pump station on NY Route 13A.
• Repairs of sewer connections at #975 Route 89.
• Repairs to sanitary main on South Hill to accommodate spot repair for reline contractor.
• Preventative Maintenance on the 9 sanitary sewer Town owned lift stations, oils changed,
pump amperage checks, impellor checks, seal checks.
• Sewer Inspection and cleaning in the "Lower Northeast".
• Sewer easement mowing.
• Terminated a pipeline at #200 East King Rd. that was found to be causing major
infiltration.
• Investigated another 70 +/-Sanitary Sewer customers identified by the Townwide Sanitary
Sewer Study that were not being billed.
• Replaced major culvert going over sewer on South Hill Trail.
• Started reviewing Cornell's sewer system in anticipation of the North Campus Housing
Project and Thurston Avenue Sewer Interceptor.
• Reviewed and attended meetings to accommodate East State Street Sewer Interceptor
Project.
Engineering:
• Administered 40 Simple SWPPP permits, managed 9 full SWPPP's.
• Represented the Town at the Tompkins County Storm Water Coalition.
• Represented the Town at the Multi-Jurisdictional FEMA Flood Plain Review and Analysis.
• Represented the Town of Ithaca at the Bolton Point Engineering and Operation Meetings.
• Represented the Town of Ithaca at the "Meeting of 6' relative to intermunicipal
cooperation, review, and coordination for sewage flows to the VCHWTP and IAWTP.
• Represented the Town of Ithaca at the IAWTP SJC monthly meetings
• Attended meetings with the VCH, City, and Cornell to review/update existing/outdated
sanitary sewer contracts.
• Attended design/coordination meetings for ongoing town/city sidewalk projects: RT 9613;
Trumansburg Rd.; Hector St.
• Attended monthly/bi-monthly Town Planning Board meetings to facilitate ongoing
Engineering/PWD review and approval of projects.
• Completed engineering support and design review for 12 development submittals.
• Completed design, construction and project administration of the Ellis Hollow Water Tank
and Watermain, Perry Lane Reconstruction, and Townwide Sanitary Sewer
Manhole/Sewer Main Rehabilitation Projects.
• Onsite inspection on various construction sites Townwide to review installation and testing
of Town infrastructure and stormwater management facilities. (Cayuga Meadows,
Maplewood, Clare Bridge, Larisa Lane/Westview Subdivision)
• Assisted Town Parks staff for installation, layout, or survey of 3 play structures and/or
Town Preserve Facilities.
• MS4 (Municipal Separate Storm Sewer System): Townwide inventory of Illicit
Discharge/End Section review and classification. Townwide Stormwater Management
Structure inventory and data collection. Stormwater pipe inventory.
• Initiated site survey and analysis for future 2019 Town projects
• Began design for 2019 projects including Lower Bundy Reconstruction, Winthrop Drive,
Muriel St., and Salem-Winston Dr/Winston Ct. Watermain Replacement and Sanitary
Sewer Rehabilitation.
• Installed and monitored temporary traffic counters in various locations throughout the
Town.
• Installed and monitored temporary and permanent sanitary flow meters. Attended
numerous meetings with City of Ithaca to discuss ongoing sewer meter
issues/coordination.
• Completed ongoing Water Study with GHD for South and West Hills.
• Prepared RFP and awarded the 2018 Townwide Sanitary Sewer Study. Larson Design
Group in conjunction with town staff continue to investigate, survey, and model the
existing sanitary sewer system relative to existing and future development.
• Prepared RFP and initiated preliminary design of the Public Works Facility office
expansion project.
Yard Waste Management:
• Completed the biannual town wide pick up of leaves, brush and annual Christmas trees.
• Realized over 580 visits by Town Residents to either drop off leaves and brush or take
compost and mulch.
• In cooperation with the Village of Cayuga Heights, facilitated the storage and processing of
woody debris. Grinding of the brush pile was completed in July and again in November.
• Management of yard waste stockpiles, composting and topsoil mixing.
• Cooperated with Tompkins County Soil and Water staff by donating well-decayed
woodchips used in their mulch spreading equipment obtained by a grant from NYS DEC.
They assisted us with mulching and revegetating the area disturbed by a large culvert
replacement project on South Hill Trail which was done in late summer and early fall.
Overall Town staff was able to meet the expectations of the community by providing services and
representation and being fiscally responsible by staying within approved or modified budgets.
2019 Priorities
The year 2019 will provide many challenges for the Public Works Department as we continue to meet
the expectations of the community. We will continue to work with development,pursue and
complete the projects identified within the approved 2019 Town Budget.
2018 Eui ment Process Vendor Budgeted Cost
2019 Freightliner 10-Wh. Three Quotes —Tracey Road Equip. $250,000.00 $236,544.49
Roller Bid Process Vantage Equipment $ 155,000.00 $ 123,978.00
Mower Three Quotes Martin's Outdoor $ 17,000.00 $ 15,202.25
2018 Ford F450 Onondaga Bid/Piggyback VanBortel Ford $ 65,000.00 $ 55,426.28
2017 Freightliner/Packer Three Quotes Tracey Road Equip. $ 150,000.00 $ 128,365.00
2018 Ford F350 Onondaga Bid/Piggyback VanBortel Ford $ 45,000.00 $ 43,524.01
2018 Ford Interceptor Onondaga Bid/Piggyback VanBortel Ford $ 40,000.00 $ 32,125.28
Codes Vehicle $ 32,000.00
$754,000.00 $635,165.31
Less Trade Value for Mower -$10,000.00
$625,165.31
Income from 2018 Auctions = $27,016.
Income from 2018 Sales to Other Municipality = $5,000.
Town Clerk's Office
2018 Year End Report and 2019 Goals
There are not many categories for which I have quantitative numbers for what we do.
Yes, we issued 79 marriage licenses, (the lowest number in my history here for some
reason) over 900 dog licenses/renewals and almost 200 handicap permits but what we
really do, day in and day out, is help everyone; staff, general public and residents.
Although we help almost all of the Town's departments, boards or committees in various
ways, the most important thing we do is interface with the public and our residents and
project a friendly, open and helpful atmosphere.
2018 Laserfische/Municity
The integration was completed in June. Jasmin and I worked closely with the
representative from Laserfische to make adjustments and develop workflows. The clean-
up and reorganization of Codes documents has now begun in earnest. As with any new
program or integration, things we thought we wanted turned out to be not so important or
correct and things we thought we didn't want, we really do. After many meetings with
Codes staff, changes and tweaks are being made. I anticipate finishing the Codes
Department documents by the end of 2019 and moving on to Planning Department.
2018 Shared Services Grant—Scanning
Tompkins County received and administered a SARA Grant for scanning of large
drawings. The County scanned approximately 650 of regular sized drawings associated
with building permits. I plan on discussing with the department heads whether to budget
next year to do the remainder ourselves. The County Clerk might submit another grant
application, although we are the municipality most interested in getting more scanned.
There is no opportunity for a grant for the Town without the County as the State is only
interested in Shared Services.
2019 Goals and Plans
Transition
Work through the retirement of Debra DeAugistine and transition Jasmin Cubero to full-
time Deputy Town Clerk.
Integration
Complete Codes Department documents and begin Planning Department.
Training
Attend the annual Laserfische Conference in Los Angeles. The quality and networking at
this training is like nothing I have seen at any other conference I have attended since
beginning at the Town of Ithaca.
Attend the Town Clerks Association's Annual Meeting with Jasmin being held in
Syracuse to help with the transition.
CODE ENFORCEMENT/ZONING DEPARTMENT
2018 YEAR END REPORT
Quick Look
• The Town of Ithaca Code Enforcement and Zoning Department enforces The NYS Fire
and Building Code and The Code of the Town of Ithaca.
• We hired an addition administrative assistant.
• Monthly reports are given to the Board at their regular monthly meetings.
• A total of 768 permit applications were filed in 2018, with 503 building permits issued.
• We did an average of 331 inspections per permit (skewed by the Maplewood project).
• Complaints numbers fell but so did the percentage that were closed.
• We started the new rental operating permit program and started inspections of such but
we are still struggling to meet all operating permits and fire safety inspections; this can be
contributed to the many labor hrs. spent on the Maplewood project.
• We continued to update the 911 addressing system.
• We continued to explore the features of Municity, our data base system, and moved more
records to Laserfiche, the County's document repository.
• The Zoning Board heard 15 appeals in 2018.
• 2019 goals are a continuation of previous Items.
• Anticipated projects for 2019 include many of the same as last year as well as ongoing
development, major or small.
THE DEPARTMENT
The Town of Ithaca Code Enforcement Department's task is to enforce The Code of the Town of
Ithaca and The New York State Fire and Building Code, which includes the 9 series of Codes:
building,residential, fire, existing, plumbing, mechanical, fuel gas,energy conservation and
property maintenance code. We are also responsible for assigning 911 addresses and
investigating complaints within the Town of Ithaca(excluding the Village of Cayuga Heights).
Our current budgeted staff consists of(1) 37.5 hrs. /wk. Administrative Assistant 1, (Chris
Torres); (1) 37.5 hrs./wk. Administration Assistant IV, (Lori Kofoid); (3) 40 hrs./wk. Code
Enforcement Officer/Electrical inspectors, (Dana Magnuson,Martin Kelly and, Mark Stonier).
(1)40 hrs./wk. Code Enforcement Officer(Steven Williams); (1) Senior Code Enforcement
Officer, (Marty Moseley) (1) Director of Code Enforcement and Zoning (Bruce W. Bates);
Monthly reports are given to the Town Board at their regular Town Board meetings.This report
includes the number of applications submitted, permits issued; Certificate of Occupancy(C of O)
and Certificate of compliance (C of C) issued, complaints received, and complaints closed.
BUILDING PERMITS
There were a total of 768 applications received, 332 were for the rental registry. 503 permits
issued. As of Jan 1, 2019 there were 154 building permits open.
Reported Construction value of the 2018 permits was an estimated$21,970,246.00.
PERMIT RENEWALS
There were a total of 44 permits renewed in 2018.
CONSTRUCTION INSPECTIONS
The average number of inspections per permit jumped to 131,this can be contributed to the
Maplewood project that averaged 136 per permit and averaged just fewer than 10 inspections per
day. Somedays we had 4 officers inspecting at this project.
COMPLAINTS
There were 126 complaints filed in 2018, this is down from thel58 the previous year,of those 21
were closed out. This is down percentage wise, as it represents only 16% closed compared to
2017 when we had a closure rate of 56%.
FIRE/SAFETY/OPERATING PERMITS INSPECTIONS
Fire Safety and Operating Permit inspections are being done by both Code Staff and the Ithaca
Fire Department (IFD) in the area of the town for which they are contracted to provide fire
protection services. This year single family and two unit rentals were added to the operating
permits.Those along with the increased demand of our time at Maplewood, fire safety
inspections and Operating Permits were a low priority. We put our emphasis on just getting them
entered into our data base.
The total Operating Permits issued for 2018 were 58. Operating Permits are issued per section
125-8 of The Code of The Town of Ithaca; mandated by Part 1208 Rules and Regulations of
NYS. Operating Permits for rented single family and two units dwelling are good for five years,
all other operating permits are good for three years and all are subject to passing a current safety
inspection.
911
The Codes Office is assigned the responsibility of monitoring changes and assigning addresses
for the 91 lEmergency Response System. Toward the end of 2018 we tried to put on a push to
update the 911 addressing with in the town. Error problems still arise and we continue to correct
them and sometimes this involves changing the addresses along a whole road. This will continue
into 2019. The County's new program that was set up last year is working out well in updating
these addresses. Our rental register is also helping to identify addresses that need correcting.
Also in 2018 the county had referred other municipalities to our office to advise them on how
our addressing is done to use as a model.
ZONING BOARD
The Zoning Board had 15 requests for variances, 10 less than 2017. 4 sign variances, 3
fence/height variances and 8 area variances. 1 was withdrawn and 14 granted.
The Zoning Board consists of five full members who are appointed by the Town Board and they
serve five year staged terms; Rob Rosen was reappointed chair(term expires 2021 ). Christine
Decker resigned and Carin Rubin alternate was appointed to finish out her term(term expires
2019), Other members of the Zoning Board are: Bill King (term expires 2020), is acting
representative to the Codes and Ordinance Committee, George Vignaux (term expired 2022),
Chris Jung (term expires 2023), alternate William Highland resigned and two alternates, David
Squires and David Filiberto were appointed to complete Carin's and William's term. (1 year).
OBJECTIVES/GOALS
Our goals for 2018 were few, but a major one was to implement the Maplewood project. This
has taken a large number of labor hrs. But the project is almost completed, and by spring of 2019
all Certificates of Occupancies should be issued.
2019 objectives/goals;
Finish the Maplewood Project
Continue inspections for the new rental registry program.
Complete updating of the 911 addressing.
Current ongoing developments and major projects
• These are a continuation of last year's ongoing developments
• Rental registry operating permit inspections.
• Maplewood—Cornell's 27 apartment and townhouse buildings completed in the spring
• Continue to refine and implement programs in Municity and Laserfiche.
• Birds Eye view—development.
• Southwoods—development.
• West View- development.
• Cayuga Medical Center- addition of 2nd story to east wing.
Anticipated major projects
• Cayuga Medical Center Radiation Medical addition (West Hill)
• Schickel Road Subdivision.
Have been added to the list of projects, many of the previous listed projects never materialized
for 2018 they are still in the pipeline at different levels.
• Sleep In Hotel (Elmira Rd.).
• Ithaca Town Houses (former Holochuck development) (West Hill).
• Chain Works development. (South Hill).
• Cornell undergraduate housing (Jessup Rd.).
• Amabel Pocket Neighborhood development. (Five Mile Dr.).
• East Hill Plaza(Pine Tree Rd.).
• Coddington Rd Community Center expansion (Coddington Rd.).
• Several smaller projects that are on the Planning Board's schedule.
CONCLUSION
2018 for the Town of Ithaca Code Enforcement and Zoning Department was another year of
growth, the department added another clerical position, Maplewood continued well into the end
of the year. Other major projects failed to materialize. 2019 right now looks like it might be a
catchup year. We are hoping the department can take a breath and fine tune its ongoing operation
to be able to maintain the public safety in the building environment.
Respectfully Submitted,
Bruce W. Bates, Director
Code Enforcement and Zoning Department
Human Resources 2018 Year End Report, by Judy Drake
■ Civil Service: Maintained compliant requirements
o Received approved payroll certification as required by civil service law.
o Reviewed changes for positions and reclassifications
o Position changes at the Town and SCLIWC due to deaths, retirements,
resignations/terminations. 3 retirements, 3 resignation, 1 termination, 9 internal
promotions and 14 new hires. 4 new positions filled- Admin Asst I-Codes, Principal
Account Clerk-BP, Working Supervisor, Laborer, Civil Engineer
o Staff levels as of 12/31 (see page 2-3) (not including new positions budgeted for 2019)
■ Town: 57 FT/ 1 PT (30 hrs) Vacant 12/31: 2 MEO —back filled by Laborer -1
Laborer
■ BP: 20 FT/ 1 PT (30 hrs) Vacant: none
■ Human Resources support to Bolton Point Commissioners and staff —attend weekly
management team meetings.
■ Town and BP Personnel Committee and Employee Relations Committee staff support
o Consistent meetings with each committee monthly- prepared minutes/agendas
o Discussed and recommended revisions to policies approved- Sexual Harassment
Prevention Policy, Sick Leave, Personal Leave, Bereavement Leave, Longevity
o Continued review of Personnel Manual- completed section 1 and 2
o ERC reviewed suggestion box comments and reviewed policies
o Scheduled and arranged for Board/staff lunches, picnic and other events.
■ Town Hall management representative on Safety Committee- reviewed 5 injury claims
■ Benefits Administrator for:
o Health, Dental, Life, Short Term Disability, Flex Spending, Workers' Compensation,
Deferred Compensation & NYS Retirement System
o Greater Tompkins County Municipal Health Insurance Consortium
■ Serve as the Director representing the Town and serves as Board Chair
■ Member of sub committees-Joint Committee on Plan Structure & Design, Audit &
Finance Committee and the Executive Committee
■ Commercial Insurance coordinator for Town and Bolton Point - Worked on 2 insurance claims
against the town and 2 claims the town filed due to accidents on town roads.
■ Payroll management and law compliance — ran payroll collaboratively with Debby Kelley
o 123 w-2's issued, 1095 and 1094 C forms regarding health insurance coverage were
completed and sent with w-2's — Completed budget work for 2019
■ Worked on UAW negotiations —1/1/18-12/31/20 contract- approved and provided to members
■ Worked on Teamsters negotiations —1/1/19-12/31/22 contract- approved and provided to
members
■ Coordinated town and Bolton Point staff trainings, including the tri-annual defensive driving
course
■ Represent Town on TCCOG Training Academy, TC Diversity Consortium and PW
Apprenticeship program.
2019 Priorities:
Revisions to Personnel Manual
Succession planning for retirements in 2019 through 2021
TOWN OF ITHACA
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2009-2018
Based on Full Time Equivalent(FTE)for non-elected positions as of December 31s`
lip/
Town Board
Town Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Town Board Members 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00
Justices
Town Justice 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Court Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Town Clerk
Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
First Deputy Town Clerk - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Town Clerk 1.00 - - - - - - 1.00 1.00 1.00
Budget&Finance
Budget Officer 1.00 1.00 - - - - - - - -
Finance Officer - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Bookkeeper to the Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Receiver of Taxes(Dec. -March) 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Human Resources
Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Principal Account Clerk-Payroll 1.00 1.00 - - - - - - - -
Information Technology
Network/Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Parks&Recreation
Recreation Coordinator 1.00 1.00 - - - - - - - -
Sub-Total-General Government 19.25 19.25 17.25 17.25 17.25 17.25 17.25 18.25 18.25 18.25
Code Enforcement
Director of Code Enforcement 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Code Enforcement Officer 1.00 1.00 1.00 - - - - - 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Electrical/Code Enforcement
Officer - 0.75 0.75 1.75 1.75 1.75 1.75 2.00 3.00 3.00
Administrative Assistant IV - - - - 1.00 1.00 1.00 1.00 1.00
Administrative Assistant I - - - - - - - - - 1.00
Senior Typist 1.00 1.00 1.00 1.00 1.00 - - - -
Sub-Total-Code Enforcement 4.00 4.75 4.75 4.75 4.75 4.75 4.75 5.00 7.00 8.00
Planning
Director of Planning 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Director of Planning 1.00 1.00 1.00 1.00 1.00 - - - - -
Senior Planner - - - - - 2.00 2.00 2.00 2.00 2.00
Environmental Planner 1.00 1.00 1.00 1.00 1.00 - - - - -
Planner 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Senior Typist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sustainability Planner(Grant
funded) - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sub-Total-Planning 6.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00
NUNN77t
TOWN OF ITHACA
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2009-2018
Based on Full Time Equivalent(FTE)for non-elected positions as of December 31"
i7m .0
Public Works Department
Highway Superintendent/Director
PW 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 i 1.00
Deputy Highway Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 i 1.00
Parks Maintenance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 i 1.00
Water/Sewer Maint.Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 i 1.00
Maintenance Supervisor - - - - - - - - 1.00 i 1.00
Maintenance Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 i 1.00
Working Supervisor 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 1 4.00
Heavy Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 1 4.00
Motor Equipment Operator 6.00 6.00 6.00 6.00 6.00 6.00 6.00 8.00 8.00 1 8.00
Laborer 5.00 5.00 5.00 5.00 5.00 5.00 5.00 3.00 3.00 1 4.00
Sr. Heavy Equipment Mechanic - - - - - - - - - i 1.00
Heavy Equipment Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 i 1.00
Automotive Mechanic Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 i -
Sr. Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 i 1.00
Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1 2.00
Sr. Engineering Technician - - - - - 1.00 1.00 1.00 -
Engineering Technician 1 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 2.00 1 2.00
Administrative Assistant IV 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
i
Administrative Assistant 1 0.50 0.50 0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75
i
i
TOWN OF ITHACA
FINANCE AND BUDGET - (607)273-1721 FAX - (607) 273-1704
Date: February 6, 2018
Memo to: William Goodman, Supervisor, and Members of the Town Board
From: Michael T. Solvig, Finance Off icer
Subject: Preliminary Financial Report for the Fiscal Year Ended December 31, 2018
The financial results for Fiscal Year 2018 were generally positive, with fund balances increasing in most
funds. Fund balances decreased in the Sewer Fund, Risk Retention Fund and Debt Service Fund. This
was also the first year for the Highway Townwide Fund, established with the 2018 Ithaca Town Budget.
For all funds, combined revenues and other sources of $26,405,276 exceeded combined expenditures
and other uses of $22,865,368. 2018 also saw revenue from sales tax collections increase 6.4% over
collections for the prior year. Total collections of $3,388,799 in 2018 set a new historical high for sales
tax revenues, surpassing the previous historical high total of$3,184,969 received in 2017.
Results of Fiscal Year 2018 Operations by Fund:
• GENERAL TowNwiDE FUND - Fund balance increased by $324,261, with revenues of $4,630,210
exceeding expenditures of $4,305,949. Ending fund balance totaled $4,321,263, which includes
reserves of $832,626 for the Parks, Recreation and Open Space Plan account, $165,628 for the
General Benefit Reserve, $40,173 for the Preserve Maintenance account, $9,752 for the Land
Stewardship account, and $4,425 for the Inlet Valley Cemetery. The unreserved fund balance of
$3,268,659 represents 74.7%of 2019 budgeted appropriations.
• GENERAL PART-TOWN FUND - With revenues of $1,688,666 exceeding expenditures of $1,522,055,
fund balance increased by $166,611. Revenues exceeded budget due to increased receipts from
sales tax collections and temporary certificates of occupancy issued for the Maplewood
Apartments. Expenses were significantly under budget for contractual services. Year-end fund
balance of $1,239,379 includes $69,468 for the General Benefit Reserve. The unreserved fund
balance of$1,169,911 represents 61.8%of 2019 budgeted appropriations.
• HIGHWAY ToWNWIDE FUND - This fund was established with the 2018 Ithaca Town Budget to
account for those highway activities to be funded on a town-wide basis. With revenues of$974,306
exceeding expenditures of $731,182, year-end fund balance totaled $243,124, all of which is
unreserved. The unreserved fund balance represents 34.0%of 2019 budgeted appropriations.
• HIGHWAY PART-TOWN FUND - With revenues of $3,411,795 exceeding expenditures of $2,975,457,
year-end fund balance increased by $436,338. Revenues were higher than expected, helped by
increased receipts from sales tax collections, the sale of surplus equipment and state aid (CHIPS).
Ending fund balance of $2,703,849 includes $283,905 for the Highway Equipment account and
$79,412 for the General Benefit Reserve. Unreserved fund balance totals $2,703,849 or 68.0% of
2019 budgeted appropriations.
• WATER FUND - Fund equity increased by $236,884 as revenues of $4,154,514 exceeded
expenditures totaling$3,917,629. Revenues from metered water sales were under budget, as were
expenditures for purchasing water from Bolton Point. The ending fund equity of $3,057,300
1
includes $23,836 for the General Benefit Reserve. The unreserved fund equity of $3,033,462
represents 67.5%of 2019 budgeted appropriations.
• SEWER FUND - With expenditures of $3,009,783 exceeding revenues of $2,771,517, fund equity
decreased by $238,266. The ending fund equity of $2,524,990 includes $12,046 for the General
Benefit Reserve and $1,275,376 for the SJC Projects account. The unreserved fund equity of
$1,237,568 represents 43.0%of 2019 budgeted appropriations.
• CAPITAL PROJECT FUNDS - As of January 1, 2018, the Town of Ithaca had eight (8) active capital
project funds with a combined fund balance of ($1,454,426). The Town issued $4,150,000 in new
long-term debt in 2018 to finance 2016, 2017 and 2018 capital projects. At year-end, the combined
fund balance of the Capital Project Funds totaled$1,020,880.
Capital Project Fund Beginning 2018 2018 Ending
Fund Balance Revenues Expenditures Fund Balance
Route 96B Sidewalk 95,505 100,136 75,957 119,684
Gateway Trail 72,546 81 - 72,627
Sand Bank Road Irnprvmnts 360,462 404 - 360,866
Trumansburg Water Tank (698,786) 711,009 6,296 5,927
Park Lane Water Hain (465,621) 500,017 6,805 27,592
Sapsucker Woods Water Main (456,134) 468,009 4,148 7,726
Christopher Circle Water Main (362,399) 371,006 3,282 5,325
Ellis Hallow Water Tank g Main - 2,100,147 1,679,014 _ 421,133
Total-Capital Project Funds $(1,454,427) $ 4,250,808 $ 1,775,502 $ 1,020,880
• RISK RETENTION FUND-With expenditures of$17,644 exceeding revenues of$15,160, fund balance
decreased from $151,704 in 2017 to $149,221 in 2018. In 2016 the Town Board set the target for
year-end fund balance at$150,000 for this fund.
• FIRE PROTECTION DISTRICT FUND - With revenues of $3,280,530 exceeding estimated expenditures
of $3,187,771, fund balance will increased by $92,758 to total $2,171,585 at year-end 2018. The
year-end fund balance represents 63.6% of 2019 budgeted appropriations.
• LIGHT DISTRICT FUNDS-- Combined fund balance for all light district funds increased from $8,807 in
2017 to $14,487 in 2018. The results of 2018 operations for individual districts are presented on
the table shown below.
Light District Fund Beginning 2018 2018 Ending
Fund Balance Revenues Expenditures Fund Balance
Forest Home Light District $ 1,790 $ 6,306 $ 2,447 $ 5,649
Glenside Light District 899 1,002 897 1,004
Renwick Heights Light District 757 1,202 1,122 836
Eastwood Cmmns Light Dist 1,066 2,603 2,251 1,418
Clover Lane Light District 168 300 267 202
Winner's Circle Light District 341 901 809 433
Burleigh Drive Light District 691 1,101 912 881
Westhaven Road Light District 1,764 3,504 2,911 2,357
Coddinglon Road Light District 1,331 2,103 1,726 1,708
Total-Light District Funds $ 8,807 $ 19,022 $ 13,342 $ 14,487
• DEBT SERVICE FUND - With debt service and other expenditures of $1,338,710 exceeding interfund
transfers and other revenues totaling $1,207,644, fund balance decreased by $129,963 to total
$98,157 at year-end. The year-end fund balance represents 5.8% of appropriations budgeted for
2019.
2
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Reserve Accounts:
• PARK, RECREATION AND OPEN SPACE PLAN ACCOUNT- The fund balance of the General Townwide
Fund includes funds designated for the purpose of future park and recreation facilities development
and the purchasing of development rights, as outlined in the Town's Park, Recreation and Open
Space Plan adopted in 1997. This account is funded by the Town Board making an annual re-
designation of a portion of the Fund Balance of the General Townwide Fund from unreserved to
reserved. Additional income is received from interest earnings and, from time-to-time, state grants.
During 2018 this account received a $100,000 re-designation of fund balance, plus $1,277 in
interest income. There was an expenditure of $96,312 from this account to purchase part of the
Babcock property on West Hill from the Finger Lakes Land Trust. The balance of this account as of
December 31, 2018 was$832,626.
• GENERAL BENEFIT RESERVE ACCOUNT - The fund balance of the General Townwide Fund, General
Part-Town Fund, Highway Part-Town Fund, Water Fund and Sewer Fund includes funds
established for managing unanticipated increases in employee fringe benefit costs (e.g. NYS
Retirement, Health Insurance). The aggregate balance for the year ended December 31, 2018 was
$350,392. The balance by fund is as follows:
General Townwide Fund $ 165,628
General Part-Town Fund 69,486
Highway Part-Town Fund 79,412
Water Fund 23,838
Sewer Fund 12,046
Total -Benefit Reserve: $350,392
• PRESERVE MAINTENANCE AccouNT - The fund balance of the General Townwide Fund includes
funds designated for the maintenance of the Pine Tree Wildlife Preserve, donated to the Town by a
local family in 2013. In conjunction with the donation of the land, the amount of $40,000 was also
donated to provide for future maintenance of the preserve. As of December 31, 2018, the balance
of this account totaled$40,173.
• LAND STEWARDSHIP ACCOUNT- In 2014 the Town purchased the development rights to the Indian
Creek Farm with financial assistance through a State of New York grant. This grant included
$10,000 to be held by the Town, designated for the future stewardship of the Indian Creek Farm
lands. For the year ended December 31,2018,the balance of this account totaled $9,752.
• INLET VALLEY CEMETERY ACCOUNT - In 2017 the Inlet Valley Cemetery Fund was closed and the
remaining assets transferred to the General Townwide Fund, to be used in maintaining the Inlet
Valley Cemetery. The balance of this account at December 31, 2018 was$4,425.
• HIGHWAY EouIPMENT ACCOUNT - The fund balance of the Highway Part-Town Fund includes funds
designated for the purchase/replacement of highway equipment and machinery. This account is
funded primarily by the sale of surplus machinery and equipment, with additional income from
interest earnings. During 2018 this account received $33,616 from the sale of surplus equipment,
plus $289 in interest income. There were no expenditures from this account in 2018. In November
2018 the Town Board increased the maximum amount of this account from $250,000 to $400,000.
The balance at December 31,2018 was$283,905.
• SJC ACCOUNT IN SEWER FUND -The fund balance of the Sewer Fund includes funds designated for
SJC purposes. In 2015 these purposes were defined by the Town Board as 1) to pay for
expenditures related to the improvement of jointly-owned sewer interceptor lines, and 2) to pay the
Town's share of the City of Ithaca's bonded debt issued to pay for Ithaca Area Wastewater
Treatment Facility(IAWWTF) improvements. The balance in this account as of December 31, 2018
totaled $1,512,796.
S
1) Jointly-owned Sewer Interceptor Lines., $300,000 of the SJC account balance has been
designated to pay for future improvement of jointly-owned sewer interceptor lines. ( In
January 2019 the Town received an invoice from the CJP1 of Ithaca in the amount of$237,420
for the Town's share of the cost for improvements to the State Street Interceptor for 2018.)
2) IAWWTF Bonded Debt: $1,212,796 of the SJC account balance has been designated to pay
for the Town's share of the City of Ithaca's IAWWTF bonded debt.
Sales Tax and Mortgage Tax:
• SALES TAx-Collections in 2018 totaled $3,388,799, an increase of$203,830 or 6.4%over the 2017
total of $3,184,969. 2018 also sets a new historical high for sales tax collections, surpassing the
previous historical high total received in 2017. Sales tax revenues are distributed between the
General Townwide Fund, General Part-Town Fund and Highway Part-Town Fund. Please see
page 8 for detailed information on sales tax collections.
Tax Collections Actual Actual Actual Actual Actual Actual
2013 2014 2015 2016 2017 2018
Sales Tax S 2,990,863 $3,135,084 $3,067,336 S 3,003,943 S 3,184,969 S 3,388,799
Mortgage Tax 313,999 329,274 415,760 286,227 279,791 299,934
• MORTGAGE TAx - Mortgage taxes increased 7.2%®, from collections totaling $279,791 in 2017 to
$299,934 in 2018. Mortgage tax revenues are assigned to the General Townwide Fund.
General Obligation Long-Term Debt:
* OUTSTANDING DEBT - During 2018, the Town retired $1,047,000 in outstanding debt, and issued
$4,150,000 in new long-term debt; a net increase of $3,103,000 in outstanding long-term debt. As of
December 31, 2018, the total outstanding general obligation long-term debt of the Town of Ithaca
totaled$13,872,000, as shown on the following table:
Description of Debt Amount of Amount Year of
Debt Issued Outstanding Maturity
Public Improvement(Serial)Bonds-2004-A 1,000,000 $ 67,000 2019
Public Improvement(Serial)Bonds-2009 1,125,000 510,000 2024
Public Improvement(Serial)Bonds-2011 2,650,000 1,675,0DD 2031
Public Improvement(Serial)Bonds-2013 3,450,000 2,175,000 2028
Public Improvement Refunding Bonds-2014-A 910,000 580,000 2024
Public Improvement(Serial)Bonds-2014-B 3,000,000 2,280,000 2029
Public Improvement(Serial)Bonds-2015 2,950,000 2,435,000 2030
Public Improvement(Serial)Bonds-2018 4,150,000 4,150,000 2033
Total General Obligation Long-Term Debt S 19,235,000 $ 13,872,000
Of this total, $538,000 is for facility improvements, $2,251,000 is for road improvements, and
11,0 ,000 is for water inf structure improvements.
* BOND RATING'-On November 8, 2018, Moody's Investors Service assigned an Aal rating to the 2018
and Issue. The Aal rating reflects the Town's "moderately-sized tax base with strong institutional
presence", and "sound fiscal management which is defined by conservative budgeting practices."
Moody's full report is available upon request.
* 201 a PUBLIC IMPROVEMENT (SERi&Lj BONDS - In 2018 the Town issued $4,150,000 in new long-term
debt to finance water infrastructure improvement projects from 2016, 2017 and 2018. This will
increase the Town's outstanding debt and annual debt service payments, but will not affect the
calculation of the constitutional debt limit.
• 2019 PUBLIC IMPROVEMENT(SERIAL) BONDS - In 2019, the Town will issue approx. $2,800,000 in new
long-term debt; $2,200,000 to finance water infrastructure improvement projects and $600,000 for
facility improvements.
• CONSTITUTIONAL DEBT LIMIT-The Town of Ithaca maintains a very low direct debt burden. At year-end
the Town had exhausted only 2.80%of its debt-contracting power. Please see page 10 for the detailed
calculation of the Constitutional Debt Limit.
Summary of all Funds/Fund Groups for Fiscal Year 2018:
FUND/FUNDGROUP Beginning 2018 2018 Ending
Fund Balance Revenues Expenditures Fund Balance
General Townwide Fund $ 3,997,002 $ 4,630,210 $ 4,305,949 $ 4,321,263
General Part-Town Fund $ 1,072,768 $ 1,688,668 $ 1,522,055 $ 1,239,381
Highway Townwide Fund $ - $ 974,306 $ 731,182 $ 243,124
Highway Part Town Fund $ 2,267,511 $ 3,411,795 $ 2,975,457 $ 2,703,849
Water Fund $ 2,820,416 $ 4,154,514 $ 3,917,629 $ 3,057,301
Sewer Fund $ 2,763,256 $ 2,771,517 $ 3,009,783 $ 2,524,990
Capital Project Funds:
Route 968 Sidewalk $ 95,505 $ 100,136 $ 75,957 $ 119,664
Gateway Trail 72,546 81 - 72,627
Sand Bank Road lmprvmnts 360,462 404 - 360,866
Trumansburg Water Tank (698,786) 711,009 6,296 5,927
Park Lane Water Main (465,621) 500,017 6,805 27,592
Sapsucker Woods Water Main (456,134) 468,009 4,148 7,726
Christopher Circle Water Main (362,399) 371,006 3,282 5,325
Ellis Hollow Water Tank&Main - 2,100,147 1 679 014 421,133
Total-Capital Project Funds $(1,454,427) $ 4,250,808 $ 1,775,502 $ 1,020,880
Risk Retention Fund $ 151,704 $ 15,160 $ 17,644 $ 149,220
Fire Protection Fund $ 2,078,827 $ 3,280,530 $ 3,187,771 $ 2,171,586
Light District Funds:
Forest Home Light District $ 1,790 $ 6,306 $ 2,447 $ 5,649
Glenside Light District 899 1,002 897 1,004
Renwick Heights Light District 757 1,202 1,122 836
Eastwood Cmmns Light Dist 1,066 2,603 2,251 1,418
Clover Lane Light District 168 300 267 202
Winner's Circle Light District 341 901 809 433
Burleigh Drive Light District 691 1,101 912 881
Westhaven Road Light District 1,764 3,504 2,911 2,357
Coddington Road Light District 1,331 2,103 1,726 1,708
Total-Light District Funds $ 8,807 $ 19,022 $ 13,342 $ 14,487
Debt Service Fund $ 228,120 $ 1,208,748 $ 1,338,710 $ 98,158
TOTAL.-ALL FUNDS $13,933,984 $26,405,278 $22,795,024 $17.5".238
7
TOWN OF ITHACA
SALES TAX COLLECTIONS
For the Year Ending December 31,2018
Liability Month ,General GeneralF--
" "m Highway TOTAL
Month Collected Townwide Part-Town Part Town,
January March $ 32,663.38 $ 81,658.45 $ 134,736.44 $ 249,058.27
February March 29,758.89 74,397.23 122,755.44 226,911.56
March April 38,377.96 95,944.90 158,309.10 292,631.96
April May 34,177.19 85,442.97 140,980.90 260,601.06
May July 31,534.20 78,835.49 130,078.56 240,448.25
June August 46,429.43 116,073.57 191,521.40 354,024.40
July August 36,682.60 91,706.50 151,315.74 279,704.84
August September 35,574.14 88,935.34 146,743.31 271,252.79
September October 48,473.47 121,183.70 199,953.10 369,610.27
October November 33,455.12 83,637.79 138,002.36 255,095.27
November December 35,786.31 89,438.49 147,536.68 272,761.48
December YIE Accrual 85,886.32 92,745.57 138,066.97 316,698.86
TOTAL COLLECTIONS: $. ,:488,799.01� $1,100,000.00,1'1 1800,000:00 $3 388°799,01
TOTAL:-2018'BUDGET:: is 400000.00. $ 1,006,000:00 $1`650,000 00 ,$`3050 000.0Df
G%'of2018 Budget Collected: 122.2%1' 110A% 109.1%1-
2015
09:1%2015-2018 COMPARISON OF SALES TAX COLLECTIONS
COMPARISON
PERIOD 2015 2016 2017 2018
7Q P,RIOR YEAR
January $ 246,519.03 $ 234,073.60 $ 238,752.31 $ 249,058.27 104.32%
February 193,488.68 173,405.66 202,536.13 226,911.56 112.04%
March 263,293.38 254,499.79 299,837.18 292,631.96 97.60%
1stQuarter S 703,301.09 $ 661,979.05 $ 741,125.62 $ 768,601.79 103.71%
April $ 232,815.10 $ 252,207.77 $ 224,256.83 $ 260,601.06 116.21%
May 231,478.57 220,044.01 226,772.22 240,448.25 106.03%
June 294,863.66 279,491.54 323,875.18 354,024.40 109.31%
2nd Quarter $ 759,157.33 $ 751,743.32 $ 774,904.23 $ 855,073.71 110.35%
First 6 Months S 1,462,458.42 S 1,413,722.37 $ 1,516,029.85 $ 1,623,675.50 107.10%
July $ 242,962.28 $ 256,678.29 $ 257,300.32 $ 279,704.84 108.71%
August 245,767.26 235,865.88 237,288.44 271,252.79 114,31%
Se tember 289,144.08 314,611.21 336,691.57 369,610.27 109.78%
3rd Quarter $ 777,873.62 $ 807,155.38 $ 831,280.33 $ 920,567.90 110.74%
First 9 Months $ 2,240,332.04 $ 2,220,877.75 $ 2,347,310.18 $ 2,544,243.40 108.39%
October $ 272,562.76 $ 238,071.61 $ 243,261.49 $ 255,095.27 104.86%
November 252,177.41 242,520.42 239,502.36 272,761.48 113.89%
December 302,264.18 302,473.47 354,894.82 316,698.86 89.24%
4th Quarter $ 827,004.35 $ 783,065.50 $ 837,658.67 $ 844,555.61 100.82%
°iNh"L TOTAL $ 3;067,336:39 �106.+40%
8
TOWN F ITHACA
PUBLIC 1 P V ENT(SERIAL)BONDS-2018
In December 2018, the Town of Ithaca issued $4,150,000 in new long-term general obligation debt. The
Public Improvement (Serial) Bonds, Series 2018, was issued to finance the Town's 2016, 2017 and 2018
water infrastructure improvement capital projects. These projects included the following:
2018 Public Improvement onds Arnount Arnount Amount
Budgeted thorize onde
Trumansburg Road Water Tank 900,000 900,0 $ 711,000
Park Lane Water Mains 500,000 500,000 500,000
Sapsucker Woods Water Mains 550,000 579,598 468,000
Christopher Circle Water Mains 450,000 422,319 371,000
Ellis Hollow Water Tank/Water Main 2,750,000 1 2,750,000 2100 000
Total- 2018 BondIssue 5,150,000 5,151, 17 S4,150,0
On November 8, 2018, Moody's Investors Service assigned an Aa1 rating to the 2018 Bond Issue. The Aal
rating reflects the Town's "moderately-sized tax base supported by above-average resident wealth and
income and higher education anchors Cornell University and Ithaca College. The town further benefits from a
strong financial position and ample reserves, as well as manageable debt and pension burdens." Moo y's
report also noted that "Financial management is strong as evidenced by consistently healthy reserves."
Moody's complete report is available upon request.
The bonds were sold on November 20, 2018. Five (5) bids were received, with effective interest rates
ranging from 2.990%to 3.219%, with award made to JPMorgan Chase Bank at a net interest rate of 2.990%
over the 15 year life of the bonds. Total interest to be paid over the life of the bonds will be $1,061,969.
Issuance costs were$36,748, as detailed on the schedule shown below. Bond issuance costs are 0.89%of
the par value of the bonds. Net proceeds of the bonds totaled$4,113,252.
TOWN OF ITHACA
Public Improvement(Serial)Bonds-2018
Rated Aa1 by Moody's Investors Service
Bond Proceeds-Par Value 4,150,000.00
Bond Proceeds-Premium -
Bond Proceeds-received on 1210612018: $ 4,150,000.00
Deposit made to TTC-General Fund account.
Bond Issuance Costs-
- Bond Attorney-Orrick, Herrington&Sutcliffe $ 14,063.00
- Bond Advisor-Fiscal Advisors and Marketing 8,400.00
Bond Rating-Moody's Investors Services 12,000.00
- Printing Services-Premier Printing 2,120.00
- Mailing Services-FedEx(estimated) 164.79
Total-Bond Issuance Costs: $ 36,747.79
Net Bond Proceeds-Series 2016 S 4,113,252.21
The interest rate for this issue is 2.990%over the 15 year life of the bonds.
TOWN OF ITHACA
CONSTITUTIONAL DEBT LIMIT
Year Ended December 31,2018
DEBT LIMIT
Assessed Full Valuation of Taxable Beal Property:
- For the Fiscal Year ended 12/31/2014 $ 1,323,741,670
- For the Fiscal Year ended 12/31/2015 1,366,007,677
- For the Fiscal Year ended 12/31/2016 1,409,739,322
- For the Fiscal Year ended 12/31/2017 1,470,783,820
- For the Fiscal Year ended 12/31/2018 1,550,062,565
Five-Year Average Full Valuation of Taxable Beal Property: $ 1,424,067,011
Permitted Percentage of the"Average Full Valuation" 7%
Town of Ithaca Constitutional Debt Limit: $ 99,684,691
$99,684,691 represents the maximum amount of indebtedness that the Town of Ithaca can
issue and have outstanding pursuant to Article VIII of the New York State Constitution, and
Title 9 of Article 2 of the Local Finance Law.
TOTAL NET INDEBTEDNESS OF THE TOWN
Principal Borrowings Outstanding as of 12131/2018:
- $1,000,000 Public Improvement(Serial) Bonds,2004 $ 67,000
- $1,125,000 Public Improvement(Serial) Bonds,2009 510,000
- $2,650,000 Public Improvement(Serial) Bonds,2011 1,675,000
- $3,450,000 Public Improvement(Serial) Bonds,2013 2,175,000
- $ 910,000 Public Improvement Refunding Bonds,2014 580,000
- $3,000,000 Public Improvement(Serial) Bonds,2014 2,280,000
- $2,950,000 Public Improvement(Serial)Bonds,2015 2,435,000
- $4,150,000 Public Improvement(Serial)Bonds,2018 4,150,000
Total Debt Outstanding as of 12131/2018: $ 13,872,000
Less: Exclusion for Water&Sewer Indebtedness: (11,083,000)
Total Net Indebtedness Subject to Debt Limit: $ 2,789,000
NET DEBT-CONTRACTING MARGIN
Constitutional Debt Limit: $ 99,684,691
Less:Total Net Indebtedness (2,789,000)
Net Debt-Contracting Margin: S 96,895,691
Percentage of Debt-Contracting Power Exhausted: 2.80%
10
Network/Record Specialist
2018 Accomplishments/ 2019 Priorities Report
2018 Accomplishments
• Completed the NYS Comptroller's IT Audit Corrective Action Plan
• Completed Town Hall and Public Works network consolidation project
• Began roll out of Microsoft Office 365 upgrades on TH & PW devices.
• Provided software updates and hardware maintenance for TH and PW
networks/servers/PCs/mobile devices.
• Provided daily Help Desk support for TH and PW staff.
Priorities/Goals/Expectations for 2019
• Complete roll out of Microsoft Office 365 upgrades
• Replace aging desktops and tablets for CEOs, Planning, PW and Town
Supervisor
• Upgrade operating systems to Windows 10 as Windows 7 support ends.
• Installation of new TH network switch to accommodate staff increase
• Server virtualization at PW site for disaster recovery.
o Using fiber connection between facilities to create data
centralization, backup redundancy and disaster recovery.
Attac,.IITurnE,'Irllt
_-lel E,E,tir][g 02-11-2019
Tickler List
Update Official Map (find out what the issues were)
Sidewalk Maintenance—Policy discussion and development(ad hoc comm 2016)
Forest Home Wall—(after sidewalk policy is decided)
Pump Stations —Policy discussion and development
Gateway Trail Presentation and approval to go to bid
Encroachment License fees —discuss and implement
General changes to the PDZ code section
Water and Sewer in Town Code
Abandonment of certain sanitary sewers —subj to permissive referendum so done separately
Safety and Fire Drills
Developer paying for inspections of infrastructure—make it clear
Review and update policies
Attac.�hu�'nE,'Irllt 8
1-B ME,E,&1r][g 02-11-2019
Short Environmental Assessment Form
Part I -Project Information
Instructions for Completing
Part I—Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the
application for approval or funding,are subject to public review,and may be subject to ftirther verification. Complete Part 1 based on
information currently available. If additional research or investigation would be needed to fully respond to any item,please answer as
thoroughly as possible based on current information.
Complete all items in Part 1.You may also provide any additional information which you believe will be needed by or useful to the
lead agency;attach additional pages as necessary to supplement any item.
Part 1—Project and Sponsor Information
Name of Action or Project:
Project Location(describe,and attach a location map):
Tittac",
Brief Description of Proposed Action:
T
Name of Applicant or Sponsor: Telephone:
IVA a CO— E-Mail:
Address:
City/PO: e: Zip Code:
y
1. Does the proposed action only involve the legislative adoption of a plan,local law,ordinance, NO YES
administrative rule,or regulation?
If Yes,attach a narrative description of the intent of the proposed action and the environmental resources that
may be affected in the municipality and proceed to Part 2. If no,continue to question 2.
2. Does the proposed action require a permit,approval or funding from any other government Agency? NO YES
If Yes,list agency(s)name and permit or approval:
3. a.Total acreage of the site of the proposed action?
acres
b.Total acreage to be physically disturbed? acres
c.Total acreage(project site and any contiguous properties)owned
or controlled by the applicant or project sponsor? acres
4. Check all land uses that occur on,are adjoining or near the proposed action:
5. F-1 Urban Rural(non-agriculture) F*_1 Industrial §K Commercial Residential(suburban)
E-1 Forest Agriculture F-1 Aquatic F-1 Other(Specify):
10 Parkland
Pagel of SERF 2019
5. Is the proposed action, NO YES N/A
a. A permitted use under the zoning regulations? ❑
b. Consistent with the adopted comprehensive plan?
6. Is the proposed action consistent with the predominant character of the existing built or natural landscape? NO YES
F1 M
7. Is the site of the proposed action located in,or does it adjoin,a state listed Critical Environmental Area? NO YES
If Yes,identify:
8. a. Will the proposed action result in a substantial increase in traffic above present levels? NO YES
b. Are public transportation services available at or near the site of the proposed action?
c. Are any pedestrian accommodations or bicycle routes available on or near the site of the proposed
action? DK El
9. Does the proposed action meet or exceed the state energy code requirements? NO YES
If the proposed action will exceed requirements,describe design features and technologies:
......... F
............--. ... F❑-1
..........
10. Will the proposed action connect to an existing public/private water supply? NO YES
If No,describe method for providing potable water:
..........-1----------
11. Will the proposed action connect to existing wastewater utilities? NO YES
If No,describe method for providing wastewater treatment:
_w..... ...._...._._._._-.-_.._.-.__._..._...___.._...__..____..
F] F-I
12. a.Does the project site contain,or is it substantially contiguous to,a building,archaeological site,or district NO YES
which is listed on the National or State Register of Historic Places,or that has been determined by the
Commissioner of the NYS Office of Parks,Recreation and Historic Preservation to be eligible for listing on the
State Register of Historic Places?
b.Is the project site,or any portion of it,located in or adjacent to an area designated as sensitive for
archaeological sites on the NY State Historic Preservation Office(SHPO)archaeological site inventory?
13. a. Does any portion of the site of the proposed action,or lands adjoining the proposed action,contain NO YES
wetlands or other waterbodies regulated by a federal,state or local agency? -P I Q So
'C' F❑I JR-
b.Would the proposed action physically alter,or encroach into,any existing wetland or waterbody? El
If Yes,identify the wetland or waterbody and extent of alterations in square feet or acres:
Page 2 of 3
Agency Use Only[If applicable)
Project: Town/Eddy 2-Lot Subdivision
Date: PB 2/5/19;TB 2/11/9
Short Environmental Assessment Form
Part 2-Impact Assessment
Part 2 is to be completed by the Lead Agency.
Answer all of the following questions in Part 2 using the information contained in Part 1 and other materials submitted by
the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by
the concept"Have my responses been reasonable considering the scale and context of the proposed action?"
No,or Moderate
small to large
impact impact
may may
occur occur
1. Will the proposed action create a material conflict with an adopted land use plan or zoning ❑
regulations? RI
2. Will the proposed action result in a change in the use or intensity of use of land? ❑1 ❑
3. Will the proposed action impair the character or quality of the existing community? RI ❑
4. Will the proposed action have an impact on the environmental characteristics that caused the ❑
establishment of a Critical Environmental Area(CEA)?
5. Will the proposed action result in an adverse change in the existing level of traffic or ❑
affect existing infrastructure for mass transit,biking or walkway?
6. Will the proposed action cause an increase in the use of energy and it fails to incorporate ❑
reasonably available energy conservation or renewable energy opportunities?
7. Will the proposed action impact existing: ❑
a.public/private water supplies?
b.public/private wastewater treatment utilities? ✓❑ ❑
8. Will the proposed action impair the character or quality of important historic,archaeological, ❑
architectural or aesthetic resources?
9. Will the proposed action result in an adverse change to natural resources(e.g.,wetlands, ❑
waterbodies,groundwater,air quality,flora and fauna)?
10. Will the proposed action result in an increase in the potential for erosion,flooding or drainage ❑
problems?
11. Will the proposed action create a hazard to environmental resources or human health? ❑
Pagel of 2
Agency Use Only[If applicable]
Project: Town/Eddy 2-Lot Subdivision
Date: pg 2/5/19; TB 2/5/19
Short Environmental Assessment Form
Part 3 Determination of Significance
For every question in Part 2 that was answered"moderate to large impact may occur",or if there is a need to explain why a
particular element of the proposed action may or will not result in a significant adverse environmental impact,please
complete Part 3.Part 3 should,in sufficient detail,identify the impact,including any measures or design elements that
have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency
determined that the impact may or will not be significant.Each potential impact should be assessed considering its setting,
probability of occurring,duration,irreversibility,geographic scope and magnitude. Also consider the potential for short-
term,long-term and cumulative impacts.
The proposal involves subdividing an 18+/-acre parcel along Elmira Road into two parcels: Parcel A, 7.55+/-acres,
contains the Eddydale Farm store, and Parcel B, 10.75+/-acres, contains vacant land. The intent of the subdivision
is to convey Parcel B to the Town of Ithaca,who will ultimately convey it to NYS Office of Parks, Recreation and
Historic Preservation (SHPO)to consolidate with their existing lands that surround the parcel. This
conveyance/consolidation is expected to be a positive impact on the community, as it will result in the preservation
of natural resources and will help enable the future siting of the Black Diamond Trail.
Regarding Part 1, #12b-According to the SHPO Cultural Resources Information System,the entire area
surrounding and including Elmira Road,from the City of Ithaca to the Town of Newfield, could potentially contain
archaeological sites deemed sensitive and on the NYS Historic Preservation Office archaeological site inventory.
However, this specific property does not appear to contain any items on the inventory.The portion of the parent
property that fronts on Elmira Road (Parcel A)has been largely disturbed, so it is presumed that any
archaeologically sensitive materials would have been discovered with the prior disturbance.
Regarding Part 1,#13a-There are no wetlands or water bodies on proposed Parcel A,whereas proposed Parcel B
contains a portion of the Cayuga Inlet,along with wetlands that are listed on the National Wetlands Inventory. The
majority of Parcel B is also located within Tompkins County Unique Natural Area#147(Cayuga Inlet Floodplain).
These natural resources will not be negatively affected by the proposed subdivision. Rather,the subdivision and
conveyance of Parcel B to the Town of Ithaca (and ultimately to NYS Parks)will preserve the property in its natural
state, thereby protecting the existing wetlands and water bodies from future commercial or residential development.
Regarding Part 1, #16-A portion of Parcel B is located within Flood Zone "AE,"which is defined as an area that has
a 1% probability of flooding every year(aka 100-year floodplain). Under the National Flood Insurance Program,
properties within Zone AE have a high risk of flooding.Although the proposed action is within the 100-year
floodplain,there is no development proposed and therefore no negative environmental impacts anticipated.
❑ Check this box if you have determined,based on the information and analysis above,and any supporting documentation,
that the proposed action may result in one or more potentially large or significant adverse impacts and an
environmental impact statement is required.
Check this box if you have determined,based on the information and analysis above,and any supporting documentation,
that the proposed action will not result in any significant adverse environmental impacts.
Town of Ithaca Town Board ( ( bot
Name of Lead Agency 15ate
William Goodman Town Supervisor
Print or Type Name of Responsible Officer in Lead Agency Title of Responsible Officer
SignKure of Responsible Officer in Lead Agency Signature of Prepare-(if-di rent from Responsible Officer)
Page 2 of 2
CITY OF ITHACA
31.0 West Green Street Ithaca, New York 14550-5497
OFFICE OF THE FIRE CHIEF
•. Telephone: 607/272-1234 Fax: 607/272-2793
MEMORANDUM
To: Svante Myrick, Mayor
Ithaca Town Board
City of Ithaca Common Council
City of Ithaca Public Safety and Information Commission
From: Tom Parsons, Fire Chief
Date: January 31st, 2019
Re: Annual Fire Chief's Report for 2018
ADMINISTRATIVE DIVISION
Administration
1) Career Personnel Report
PERSONNEL STAFFING LEVELS
1 Chief
0 Deputy Chief(unfunded vacancy)
6 Assistant Chiefs
8 Lieutenants
50 Fire Fighters*'
65 Uniform Personnel
1 Administrative Coordinator
Total employees as of December 31st, 2018 — 66
a) Vacancies, Retirements, Hiring, and Promotions
• Firefighters Greg Stevenson and Mark Spadolini retired in March of 2018.
• Firefighters Tiffany Ho and Ryan Harding were hired in May of 2018.
• Lieutenant Chris O'Connor retired in July of 2018.
• Firefighter Jared Gebel was promoted to Fire Lieutenant in July of 2018
• Firefighter Zachary Babcock was hired in July of 2018
*Four firefighter positions are funded through May of 2019 by a FEMA Staffing for Adequate Fire and Emergency
Response Grant.
'There is one firefighter vacancy due to a retirement on 12/29/2018 that is being filled on 2/11/2019
Page 2 of 6 -Fire Chief's Report for 2018 January 31st, 2019
• Firefighter Daryl Pace retired on December 29th, 2018. A new firefighter has
been hired and will begin work on February 1 lth 2019.
b) Firefighters on Injury Leave
• There are one firefighter and one fire lieutenant off work on injury leave. I
expect that they will be returning to work in February.
2) Budget Report and Labor Contract
a) The 2018 budget has not been closed out, but it is expected to be closed soon.
b) A summary of the 2018 budget is attached. It should be noted that the Staff Salary
Budget indicates a deficit. The reason for the deficit is that the Salary Budget
Line does not reflect an adjustment after the Firefighter and Fire Officer Labor
Contract was settled in March of 2018.
C) The Firefighter and Fire Officer Labor Contracts were settled in March of 2018.
The previous labor contract expired on 12/31/2015. The firefighters and fire
officers received a 1.5% salary increase retroactive to 1/1/2018 and another 1.5%
salary increase on 7/1/2018. The firefighters and fire officers received a 1.5%
salary increase on 1/1/2019 and will receive another salary increase of 1.5%
increase on 7/1/2019. The firefighters and fire officers will receive a 2.75%
salary increase on 1/1/2020. The current labor contracts expire on 12/31/2020.
4) Grants and Donations
a) In 2017 we received a$22,673 Assistance to Firefighting Grant from FEMA to
replace a twenty-year-old turnout-gear washer with two new turnout-gear
washers. The two new washers were installed this in November.
b) In 2017, I submitted grant applications to FEMA for $159,000 in funding to
replace portable radios and $750,000 to fund an aerial truck that would replace a
20-year-old vehicle that is scheduled for replacement in 2019. The department
was not awarded either grant.
C) In 2018, I submitted grant application to FEMA for $187,000 in funding to
replace the 25-year-old exhaust extraction systems in all of the fire stations. I also
submitted a second grant application to FEMA for $543,000 in funding to replace
our 30-year-old Heavy Rescue Truck. I expect to hear in the coming months from
FEMA if we receive funding for either of the grants.
5) Apparatus
Page 3 of 6 -Fire Chief's Report for 2018 January 31st, 2019
a) Our 1998 Aerial Platform Truck is scheduled for replacement this year.
Common Council and the Town Board have approved the purchase of a new
Aerial Platform Truck. It is expected to be delivered in early 2020.
5) Fire Training Center
a) In 2018, we received a structural report on our Rope Tower and our Fire
Training Burn building. The report indicates that repairs to the Fire Training
Burn Building are needed if we are to continue to use the building. The building
cannot be used for live fire training until repairs are made or the building is
replaced. We are considering different options for the repair or replacement of
the building
LIFE SAFETY DIVISION
Fire Prevention Bureau
1) Code Enforcement Division: The following is a list of Activities for 2018:
Complaints Received 402
Referred to the City Building Division 204
Referred to the Town of Ithaca 67
Investigated by the Fire Prevention Bureau 131
Inspections: 1253
City Fire Safety &Property Maintenance 422
City -Permit Required City Fire Safety 518
Town Fire Safety &Property 81
City - Sprinkler Inspections 69
City - Alternative Fire Protection Systems 4
City - Fire Alarm Inspection 105
City— Standpipe Hydrostatic Test 9
City - Standpipe Flow Test 12
City—Fire Pump Flow Test 2
City—Elevator 2
Permits or Certificates: 757
Operating Permit—Assembly Occupancy 228
Operating Permit—Large Assembly Occupancy 54
Operating Permit—Hazardous Occupancy 14
Operating Permit—Lumber Yard 4
Page 4 of 6 -Fire Chief's Report for 2018 January 31st, 2019
Operating Permit—Elevator 15
Operating Permit—Fireworks 2
Operating Permit—Install or Modify FPS 72
Operation Permit—Food Truck 32
Certificate of Compliance—Commercial Insp. 155
Certificate of Compliance— School 7
Certificate of Compliance - Fire Alarm 60
Certificate of Compliance - Fire Sprinkler 20
Certificate of Compliance - Fire Pump 1
Certificate of Compliance—Fire Standpipe 7
Occupancy Posting Certificate 35
Certificate of Compliance - Alternative Suppression 5
2) Fire Investigation Unit:
The Fire Investigation Team investigated 25 fires in 2018. There were 20 fires
investigated in the City of Ithaca, and five fires that were investigated in the Town of
Ithaca
3) Public Education and Special Events
Public Education Events: 28
Fire Drills Witnessed: 4
Child Safety Seat Inspections: 83
4) In January, the City Common Council passed a resolution to add Parking Garage Permits,
and to require structural inspections of existing Parking Garages. This change was brought
about new regulations from the NYS Department of State that require special inspections of
Parking Garages and operating permits to be issued by the Municipality for the occupancy of
Parking Garages.
Page 5 of 6 -Fire Chief's Report for 2018 January 31st, 2019
OPERATIONS DIVISION
1) Emergency Response:
2018 Responses - 5084 Incidents
City of Ithaca: 3606 Incidents (70.93%)
Fires: 92
Overpressure/Rupture 6
EMS/Rescue: 1430
Hazardous Conditions: 215
Service Calls: 198
Good Intent: 613
Alarms/No Fires: 1071
Severe Weather: 5
Other: 3
Town of Ithaca: 1460 Incidents (28.72%)
Fires: 24
Overpressure/Rupture: 0
EMS/Rescue: 830
Hazardous Conditions: 67
Service Calls: 66
Good Intent: 219
Alarms/No Alarm: 248
Severe Weather: 6
Other: 0
Mutual Aid: 18 Incidents (0.35%)
Fires: 3
Overpressure/Rupture: 0
EMS/Rescue: 3
Hazardous Conditions: 3
Service Calls: 5
Good Intent: 3
Alarms/No Fires: 1
Severe Weather: 0
Simultaneous Incidents: 931 Incidents (17.8%)
Page 6 of 6 -Fire Chief's Report for 2018 January 31st, 2019
Volunteer Recruitment and Retention
1) There are currently 10 Active Volunteer Firefighters and Fire Police. There is only one
active firefighter that is interior firefighter qualified. There are nine Volunteer Fire
Police members.
2) There are two volunteer firefighters in training. One firefighter is completing department
training to be an interior firefighter, and the second firefighter is in training to be a scene
support firefighter.
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Ithaca FD
Incident Type Period Comparisons
Alarm Date Between {01/01/2018} and {12/31/2018}
Incident Type 01/01/2018 01/01/201 01/01/2016 01/01/2015
to 7 to to to
12/31/2018 12/31/201 12/31/2016 12/31/2015
7
100 Fire, Other 8 5 9 10
111 Building fire 35 42 37 49
112 Fires in structure other than in a building 0 0 0 1
113 Cooking fire, confined to container 18 16 17 25
114 Chimney or flue fire, confined to chimney or flue 2 2 0 3
115 Incinerator overload or malfunction, fire confined 1 0 0 0
116 Fuel burner/boiler malfunction, fire confined 0 2 1 1
118 Trash or rubbish fire, contained 1 1 3 1
120 Fire in mobile prop used as a fixed struc, Other 1 0 0 0
121 Fire in mobile home used as fixed residence 0 0 1 0
123 Fire in portable building, fixed location 1 0 0 0
130 Mobile property (vehicle) fire, Other 0 1 1 1
131 Passenger vehicle fire 6 11 12 14
132 Road freight or transport vehicle fire 2 2 0 1
134 Water vehicle fire 1 0 0 1
137 Camper or recreational vehicle (RV) fire 1 0 0 0
140 Natural vegetation fire, Other 6 2 14 4
141 Forest, woods or wildland fire 3 0 0 0
142 Brush or brush-and-grass mixture fire 5 3 6 2
143 Grass fire 3 1 5 2
150 Outside rubbish fire, Other 2 6 6 3
151 Outside rubbish, trash or waste fire 9 6 8 8
154 Dumpster or other outside trash receptacle fire 6 5 5 3
160 Special outside fire, Other 5 2 4 6
162 Outside equipment fire 3 0 0 0
170 Cultivated vegetation, crop fire, Other 0 1 2 0
200 Overpressure rupture, explosion, overheat other 1 1 0 1
210 Overpressure rupture from steam, Other 0 1 0 0
212 Overpressure rupture of steam boiler 0 1 0 0
221 Overpressure rupture of air or gas pipe/pipeline 0 0 1 0
231 Chemical reaction rupture of process vessel 2 0 1 0
243 Fireworks explosion (no fire) 1 0 0 0
251 Excessive heat, scorch burns with no ignition 2 4 2 6
300 Rescue, EMS incident, other 9 16 6 14
300lGorge Rescue, EMS incident, Ground Evacuation 1 4 3 2
3002Gorge Rescue, EMS incident, Low Angle Rope Assist 2 1 0 0
311 Medical assist, assist EMS crew 40 36 29 24
320 Emergency medical service, other 80 61 87 61
321 EMS call, excluding vehicle accident with injury 1928 1996 1959 2050
322 Motor vehicle accident with injuries 74 78 85 74
323 Motor vehicle/pedestrian accident (MV Ped) 27 15 17 17
01/07/2019 14:45 Page 1
Ithaca FD
Incident Type Period Comparisons
Alarm Date Between {01/01/2018} and {12/31/2018}
Incident Type 01/01/2018 01/01/201 01/01/2016 01/01/2015
to 7 to to to
12/31/2018 12/31/201 12/31/2016 12/31/2015
7
324 Motor Vehicle Accident with no injuries 36 30 42 31
331 Lock-in (if lock out , use 511 ) 0 0 2 4
33llLock-in / Knox Box Access Required 10 3 4 1
3312Lock-in / Force Entry Required 4 3 1 3
342 Search for person in water 0 1 0 1
350 Extrication, rescue, Other 2 3 2 3
350lGorge Rescue w/o Rope Systems 3 0 0 0
351 Extrication of victim(s) from building/structure 0 1 1 2
352 Extrication of victim(s) from vehicle 2 2 2 0
353 Removal of victim(s) from stalled elevator 12 24 18 13
354 Trench/below-grade rescue 0 0 1 0
355 Confined space rescue 1 0 0 0
3561Gorge Rescue, w/ High-angle Rope Extrication 1 1 4 2
360 Water & ice-related rescue, other 0 0 1 1
361 Swimming/recreational water areas rescue 2 1 0 0
363 Swift water rescue 1 3 0 2
365 Watercraft rescue 0 1 3 2
381 Rescue or EMS standby 1 1 1 1
400 Hazardous condition, Other 30 37 54 45
410 Combustible/flammable gas/liquid condition, other 4 6 3 2
411 Gasoline or other flammable liquid spill 12 7 14 12
412 Gas leak (natural gas or LPG) 93 65 86 76
413 Oil or other combustible liquid spill 3 4 5 7
420 Toxic condition, Other 0 1 0 0
421 Chemical hazard (no spill or leak) 1 2 3 2
422 Chemical spill or leak 0 1 1 3
423 Refrigeration leak 0 0 1 0
424 Carbon monoxide incident 34 22 20 27
431 Radiation leak, radioactive material 1 0 0 0
440 Electrical wiring/equipment problem, Other 21 12 17 13
441 Heat from short circuit (wiring) , defective/worn 2 5 5 7
442 Overheated motor 9 8 8 7
443 Breakdown of light ballast 2 1 2 1
444 Power line down 48 42 39 39
445 Arcing, shorted electrical equipment 18 13 13 18
451 Biological hazard, confirmed or suspected 0 1 1 1
460 Accident, potential accident, Other 2 1 2 3
461 Building or structure weakened or collapsed 2 0 0 1
463 Vehicle accident, general cleanup 3 2 9 6
471 Explosive, bomb removal (for bomb scare, use 721) 0 0 1 1
480 Attempted burning, illegal action, Other 0 1 0 0
01/07/2019 14:45 Page 2
Ithaca FD
Incident Type Period Comparisons
Alarm Date Between {01/01/2018} and {12/31/2018}
Incident Type 01/01/2018 01/01/201 01/01/2016 01/01/2015
to 7 to to to
12/31/2018 12/31/201 12/31/2016 12/31/2015
7
481 Attempt to burn 0 1 0 0
500 Service Call, other 126 125 101 123
510 Person in distress, Other 3 10 9 16
511 Lock-out 14 9 7 10
520 Water problem, Other 23 16 24 19
521 Water evacuation 5 10 11 3
522 Water or steam leak 17 14 15 22
531 Smoke or odor removal 11 9 10 8
540 Animal problem, Other 1 0 1 2
541 Animal problem 1 2 1 1
542 Animal rescue 7 1 2 1
550 Public service assistance, Other 6 14 7 19
551 Assist police or other governmental agency 22 20 22 16
552 Police matter 3 5 6 7
553 Public service 11 11 11 8
554 Assist invalid 7 7 7 13
555 Defective elevator, no occupants 3 1 0 1
561 Unauthorized burning 7 4 8 12
571 Cover assignment, standby, moveup 2 1 4 3
600 Good intent call, Other 53 55 74 60
611 Dispatched & cancelled en route 12 8 9 8
6111Dispatched & cancelled en route - By Dispatcher 28 27 20 12
6112Dispatched & cancelled en route - By Bangs 265 347 304 261
6113Dispatched & cancelled en route - By CUEMS 29 26 40 66
6114Dispatched & cancelled en route - By CU EH&S 202 199 193 180
6115Dispatched & cancelled en route - By IC Safety 82 85 109 102
6117Dispatched & cancelled en route - By MA Dept 1 14 18 5
6118Dispatched & cancelled en route - By IPD 12 14 15 12
6119Dispatched & cancelled en route - By Other Police 4 3 3 1
621 Wrong location 0 0 0 4
622 No Incident found on arrival at dispatch address 85 60 41 41
631 Authorized controlled burning 1 2 1 0
641 Vicinity alarm (incident in other location) 1 3 0 1
650 Steam, Other gas mistaken for smoke, Other 5 0 1 1
651 Smoke scare, odor of smoke 13 22 18 16
652 Steam, vapor, fog or dust thought to be smoke 4 3 4 5
653 Smoke from barbecue, tar kettle 1 0 1 0
661 EMS call, party transported by non-fire agency 2 2 1 1
671 HazMat release investigation w/no HazMat 35 42 47 47
700 False alarm or false call, Other 15 6 38 24
700lFalse alarm or false call, Other - Medical Alarm 46 62 74 82
01/07/2019 14:45 Page 3
Ithaca FD
Incident Type Period Comparisons
Alarm Date Between {01/01/2018} and {12/31/2018}
Incident Type 01/01/2018 01/01/201 01/01/2016 01/01/2015
to 7 to to to
12/31/2018 12/31/201 12/31/2016 12/31/2015
7
710 Malicious, mischievous false call, Other 7 7 5 13
711 Municipal alarm system, malicious false alarm 4 1 3 2
712 Direct tie to FD, malicious false alarm 0 1 0 0
713 Telephone, malicious false alarm 1 0 0 2
714 Central station, malicious false alarm 10 30 34 35
715 Local alarm system, malicious false alarm 5 8 3 4
721 Bomb scare - no bomb 0 1 0 1
730 System malfunction, Other 40 43 41 25
731 Sprinkler activation due to malfunction 16 6 11 16
732 Extinguishing system activation due to malfunction 0 0 0 1
733 Smoke detector activation due to malfunction 88 79 93 95
734 Heat detector activation due to malfunction 19 9 6 7
735 Alarm system sounded due to malfunction 71 110 80 128
736 CO detector activation due to malfunction 20 32 31 30
740 Unintentional transmission of alarm, Other 119 112 92 26
741 Sprinkler activation, no fire - unintentional 25 23 18 24
742 Extinguishing system activation 0 3 0 0
743 Smoke detector activation, no fire - unintentional 599 611 519 523
744 Detector activation, no fire - unintentional 70 66 98 88
745 Alarm system activation, no fire - unintentional 155 195 136 178
746 Carbon monoxide detector activation, no CO 10 12 13 14
800 Severe weather or natural disaster, Other 3 3 0 0
812 Flood assessment 5 3 0 2
813 Wind storm, tornado/hurricane assessment 3 1 0 1
900 Special type of incident, Other 2 4 3 0
911 Citizen complaint 1 2 2 0
Totals 5084 5229 5132 5149
01/07/2019 14:45 Page 4
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Seco Eh!ii,.Lt Axxival Response Time An alt's „
Alarm Date Between (01/03„/20181 And f 3.2/11.J201.81
-...... -------- ---------,_l...... ...
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Response
Mins Count Percentage
< 01 0 0.0
0:1.. 4 0.3 %
02 22 1.8 %
03 1.,2 1. :1..0 W 2. it
04 251 2:1 W 1..
0 c:) 2 4 7 20.8
06 196 16.5 %
07 1.50 12.6
03 04 7.0 %
09 02 3.5
1..0 22 1.8
10 4'°7 3.9
Overall Average response Time: 00:06:28
Incident Count for 2nd Arriving Unit: 1186
01/23/2019 17:35 Fuge 1
Ithaca ME)
First Unit Arrival Response Time Analysis (Ent)
NFIRS Alarm Date Between (01/01/20181 n
112/31/20181
........ ..... -------------- -------------- _ ,....... ............
Response
Hrs bfins Count Percentage
_................. p"qp............. /y qy.........ryA�./.�..........,.,.,.,.,.,.....,.,.,.....,.,...............................................................................,.,.,.,.,...........,�................,.......____............------------...__.._.._..........................................................................w w�_
331 145 3„2 %.
02 479 1.0.7
03 9644 2.1. .6 %
04 956 21. 33 %
33 666 1.4 . 9 %
06 449 10.3 %
417 31.13 7. 1 %
1113 129 2.8 %
11 :33 0m7 `1
Il2 2 2 0.�4. %
II.
1.5 1 0. 1 %
17 3 3.3.1.3 ai
1s "1 0.0 %
1...9 3 0.31 n
20 3 0.0 %
2.2. 1.. 3.0 `3s
29 2 0.0 %
^
37 1 0.0 %
44 V- 0.0 %
Overall Average Response Time: 00:04:57
01../23/201..9 1.7::.35 Page
Ithaca •
1FD Mutual. ,Aid TResponses by Department (Summary)
Alarm Date Between (01/01/2018) And (12/31/20181
Type Aid Count_.. ......
55002 Cayuga Heights Fire Department
Mutu.a.l aid given 4
4
55004 Dariby Fire Department
Mutual aid given
.1,
55006 Enfield Fire Department
Mutual aid given 1
1
55018 Trumar-.isburg JL.i re Department
Mutual aid received 1
Mutua.l a i.d given. 4
1'
55022 Tompkins County Airport
Mutual aid given 1
01/24/2019 13:57 Page 1..