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HomeMy WebLinkAboutTB Minutes 2019-01-07 ORGANIZATIONAL MEETING OF THE ITHACA TOWN BOARD Monday, January 7, 2019 AGENDA 1. Call to Order and Pledge of Allegiance 2. Persons to be Heard 3. 5:30 p.m. Public hearing regarding a proposed local law revising Impoundment Fees a. Consider adoption 4. Resolution of Appreciation for Ellie Stewart, Conservation Board 5. Discuss Gateway Trail and possible eminent domain proceedings for property owned by Widewaters Corp and leased to Home Depot 6. Discuss and consider Membership and/or Chair Appointment(s)to the: a. Planning Board b. Zoning Board of Appeals C. Conservation Board 7. Discuss and consider approval of Town Board Meeting Schedule for 2019 8. Acknowledge Supervisor's Town Board Committee Appointments and consider Town Board Appointments for Citizen Advisory Committees and Intermunicipal Organizations 9. Discuss and consider 2019 Association of Towns' Resolutions and consider designation of 2019 Official Delegate and Alternate Delegate for the New York State Association of Towns 2019 Annual Meeting 10. Discuss and consider authorization for the Town Supervisor to sign annual service contracts approved in the Town Budget on behalf of the Town 11. Discuss and approval of the Highway Expenditures Agreement 12. Discuss and consider authorization for certain expenditures by the Superintendent of Highways without prior Town Board approval 13. Discuss and consider annual approval of the Ethics Disclosure Form and Distribution List, Procurement Policy, Cash Management and Investment Policy, Emergency Management Response Plan and the Board Protocol and Procedures Manual 14. Discuss and consider setting a public hearing regarding a proposed local law allowing for a monetary contribution to the City of Ithaca for its parks 15. Acknowledge receipt of the South Hill and West Hill Water Systems Improvements Study by GHD 16. Consider Consent Agenda a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Bolton Point Abstract d. Designation of Official Depositories of Town Funds e. Designation of Official Newspaper of the Town f. Official Bonds of Town Officers and Employees g. Increase Open Space Plan Account 17. Report of Town Officials, Committees and review of Correspondence a. Codes Update—Rental Registry and 911 Addressing 18. Consider adjournment TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I, Paulette Rosa, being duly sworn, say that I am the Town Clerk of the Town of Ithaca, Tompkins County, New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper,Ithaca Journal: ❑ ADVERTISEMENT/NOTICE ❑ NOTICE OF PUBLIC HEARINGS ❑ NOTICE OF ESTOPPEL ❑ NOTICE OF ADOPTION OF PUBLIC INTEREST ORDER Local Law Revising Fees for Dog Impoundment Town of Ithaca F ublic Hearings, -,; Monday,'January-7j 2019,. The Town Board will hold a public hearing at its meeting on January 7, 2019 beginning at 5:30 p.m. to hear public comment on the following.proposed local law: :Revising the fees for dog impoundment in Chapter 1,12,titled, "Animals"of the Town:of Ithaca Code - Location Of Sin Board Used for POStiri Information on the proposed local law can be found at w! g g ww.town.ithaca.ny.us or by contacting the Town Clerk at Town Clerks Office twonclerk0town.ithaca.ny us-or 607-273-1721 ext.3 215 North Tioga Street TownClerk Rosa, . Ithaca, NY 14850 Town website at www.town.ithaca.ny.us Date of Pos ' g: Date of P cation: 1/3 18 -14 Paulette Rosa Town Clerk STATE OF NEW YORK) COUNTY OF TOMPKINS) SS: TOWN OF ITHACA) Sworn-ta nd subscribed before me thisk-D�d- day of ...,., 2018. r Notary Public Dedra DeAugistine Notary Public-State of New York No.01 DE6148035 oualified in Tompkins County „ My Commission Expires June 19,20 ORGANIZATIONAL MEETING OF THE ITHACA TOWN BOARD Monday, January 7, 2019 Minutes Board Members Present: Bill Goodman, Supervisor; Pamela Bleiwas, Deputy Town Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement; Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Rosa, Town Clerk; Jim Weber, Highway Superintendent and Susan Brock, Attorney for the Town 1. Call to Order and Pledge of Allegiance—Meeting was called to order at 5:34 p.m. 2. Persons to be Heard Michael MacAnanny—Renwick Heights resident stated that he wanted to address the full board about the issues of short term rentals in the Renwick Heights neighborhood. Mr. MacAnanny—Mr. MacAnanny stated that he lives in Renwick Heights and he wanted to address the whole board about the neighborhood's concerns with short-term rentals. He said they have been going to the committee meetings but since the legislation will be sent to the full board, he wanted to talk to the full board. Mr. MacAnanny stated that the problem began about 2 years ago, with strangers walking around the streets,parking problems and any number of things the board has probably heard about; we met with town officials and we thought there was a way to put a stop to this in the current code but we were subsequently told that was no the case. We started a petition signed by 15/16 people in the neighborhood and began to attend the Short Term Rental Committee meetings and submitting comments and concerns. Mr. MacAnanny stated that as they understand it, the town is not in a position to enforce the current regulations as they stand because of challenges that have been made across the State which leaves two choices; ignore the situation which he was happy the Town isn't doing or the town can ban short term rentals altogether which is not were the Committee is heading, or to issue new regulations, which is what is pending. He stated that their group has actually evolved from very anti-short-term rentals to realizing that it is a coming thing and it is best to regulate it. They do not believe that short term rentals are appropriate in all parts of the town, and certainly some areas lend themselves better than others, such as shoreline communities, but residential communities such as theirs in Renwick Heights which is basically a spit of land that falls closer to the Village of Cayuga Heights than anywhere else, have unique problems or issues in that there is limited parking, cul-de-sacs and schools close by that make it difficult for people to get along with short term rental situations. TB 2019-01-07 Pg. 1 Mr. MacAnanny stated that Cayuga Heights has dealt with he problem very successfully in their opinion in that they heard from their neighbors and advocates and they put together sensible regulations of 14 days unhosted and 28 days hosted rental limits. They believe they are more akin to that given that they are more similar to Cayuga Heights than other areas of the Town. He stated that their goal is to encourage sensible regulation and 14 and 28 days respectively is appropriate for their small area as well as Forest Home and they would like to argue for that and encourage the Board to use overlays to achieve that or any other legal means the Board feels is appropriate. Richard Boyd—Mr. Boyd stated that he also lives in Renwick Heights and wanted to address parking because that is one of the things in his particular neighborhood is a big problem. He understands that the draft legislation may require people have off-street parking and that simply isn't possible. He gave an example of a neighbor who lives in New Jersey and rents the house and one time two people stayed with one car and a truck with a large trailer and on the narrow street there is no parking. So in so far as the Board may feel that requirement might solve the problem, it won't in Renwick Heights because if enforced, it would shut down the short-term rental entirely or it would go unenforced. If it were to be enforced, it would require that he or others constantly rat on their neighbors to somebody and then somebody would have to do something about it. Mr. Boyd said then it would make sense that different residences in different parts of the town are differently situated and a one-size-fits-all approach isn't fair to everybody. Barbara Kowslowski—Ms. Kowslowski also lives in Renwick Heights and wanted to talk about consistency across subunits in the Town. She said if you look at Renwick Height there are roughly 51 houses and assuming there are about 110 people in those houses that amounts to 25 acres and contrast that with Cayuga Heights who has 1,150 acres and 3, 800 residents; Cayuga Heights just enacted what many of her neighbors feel are very reasonable restrictions and if other areas of the town close by allow more, all of the people who would like to use Air B&B will be precluded from Cayuga Heights and be pushed to Renwick Heights and that is going to cause a problem. Ms. Kowslowski stated that she understands having a large number of rentals can result in a fair amount of income for the town, however, the strategy Boston is proposing would bring in revenue, especially in the fines for people not following the rules. Ms. Kowslowski wanted the board to realize that one size does not fit all and Renwick Heights, because of its proximity to Cayuga Heights, would bear the brunt of the Cayuga Heights regulations. Mia Slotnick—Ms. Slotnick is also a Renwick Heights resident and she wanted to talk about why the neighborhood would like the Board to consider them and Forest Home separately from the other medium density residential zones in regard to short-term rentals. Ms. Slotnick stated there are four reasons they feel their areas are unique; 1. Geographic location—Renwick Heights is surrounded by the City the lake and Cayuga TB 2019-01-07 Pg. 2 Heights and do not touch the town in any way. They are literally an island and because of this they worry that they will have overflow if the restrictions are less than the neighboring community. 2. Renwick Heights has significant historical significance as one of the 28 historical areas of the Town as listed in the Comprehensive Plan 3. The density and proximity of the houses to each other with narrow roads and dead-end streets with very, very limited parking. Current residents have to park one or both of their cars on the road as it is and it is also very hilly. Ms. Slotnick said because of these reasons, they are hoping the Town will do an overlay for their area and Forest Home which would limit short-term rentals as Cayuga Heights has done. She said it was mentioned that it would be difficult to delineate their area, but the map shows that it should be pretty simple. Town Board comments Mr. DePaolo clarified that there is no revenue generators to the Town of Ithaca by short-term rentals and any fees we would charge are limited by law to cover only actual costs of the enforcement or administration of any permit or program developed. We will not and cannot charge an occupancy tax, that is a County function. The Board is not looking at this as a money maker but strictly a regulatory action. There were no other board comments. 3. 5:30 p.m. Public hearing regarding a proposed local law revising Impoundment Fees Mr. Goodman opened the public hearing at 5:50 p.m. There was no one present, the hearing was closed. This will bring all of the municipalities that contract with TCAC onto the same fee schedule. TB Resolution 2018-001: Adoption of Local Law 1 of 2019: Revising the Fees for Doe Impoundment in Chapter 112, titled "Animals," of the Town of Ithaca Code Whereas, at its December 2018 meeting, the Personnel and Organization Committee reviewed a request for an increase and standardization of dog impoundment fees collected by Tompkins County Animal Control, and forwarded the same to the Town Board, and Whereas, at its December 10, 2018 meeting, the Town Board discussed a proposed local law titled "Revising the Fees for Dog Impoundment in Chapter 112, titled"Animals," of the Town of Ithaca Code" and set a public hearing on the local law for January 7, 2019 at 5:30 p.m. to receive public comments on the proposed local law, and Whereas, notice of said public hearing was duly advertised in the Ithaca Journal, and TB 2019-01-07 Pg. 3 Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and Whereas,pursuant to the New York State Environmental Quality Review Act("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of this local law is a Type 11 action because it constitutes "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment," and thus adoption of the proposed local law is not subject to review under SEQRA, now therefore be it Resolved, that the Town Board of the Town of Ithaca hereby adopts Local Law 1 of 2019: Revising the Fees for Dog Impoundment in Chapter 112, titled"Animals," of the Town of Ithaca Code, and be it further Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Moved: Rod Howe Seconded: Pat Leary Vote: Ayes —Howe, Leary, Levine, Hunter, DePaolo, Bleiwas and Goodman 4. Resolution of Appreciation for Ellie Stewart, Conservation Board TB Resolution 2019-002: Resolution of Appreciation and Recognition of Service for Ellie Stewart Whereas, Ellie Stewart was appointed to the Town of Ithaca Conservation Board in January 2011, and served as Chair of such board from January 2014 through 2017; and Whereas, Ms. Stewart submitted her resignation on said board effective December 31, 2018; and Whereas, Ms. Stewart has been a significant member of the board, who has devoted much personal time and energy to Conservation Board projects, including serving on the Environmental Review Committee(chairing the ERC for three years) and the Coy Glen Conservation Zone Committee; and Whereas, Ms. Stewart's background and her passion for environmental concerns has been a valuable asset to the board; and Whereas, the Town of Ithaca is indebted to Ms. Stewart for her contributions and service to the town and its citizens in these capacities; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, express our sincere appreciation and gratitude to Ellie Stewart for her dedicated and valuable service to our community. TB 2019-01-07 Pg. 4 Moved: Pamela Bleiwas Seconded: Eric Levine Vote: Ayes —Bleiwas, Levine, Leary, Goodman, Hunter, Howe, and DePaolo ADDED ITEM Mr. Goodman moved to enter closed session to seek the advice of counsel at 5:55 p.m.; seconded by Mr. DePaolo, unanimous. Motion made by Mr. Goodman to reenter open session at 6:23 p.m.; seconded by Mr. DePaolo, unanimous. 5. Discuss Gateway Trail and possible eminent domain proceedings for property owned by Widewaters Corp and leased to Home Depot Ms. Ritter explained that Widewaters Corp owns the property and Home Depot holds an easement and when the design was first discussed, both parties seemed agreeable but then staff changes happened and Widewaters said a letter of concurrence was needed from Home Depot to say it was ok as tenants to allow the land to be used as access to the trail. It took a very long time to reach someone from Home Depot and then the information was sent. Months later we had not heard anything either way and DOT has been urging us to find a solution and consider eminent domain. Ms. Ritter stated that both Home Depot and Kohl's thought it would be an asset to have the access there as it would bring additional customers to their doors. Ms. Ritter stated that just last week she received and email saying that they would respond by next week, but it may need to be discussed at the Study Session if that concurrence isn't received and whether we should start the eminent domain process. 6. Discuss and consider Membership and/or Chair Appointment(s) TB Resolution 2019-003: Appointment of Planning Board Members and Chair Whereas the Planning Board members have recommended that Fred Wilcox be reappointed as Chair for the year ending December 31, 2019, and Whereas the interview committee recommends Cindy Kaufman as a regular member completing a term ending December 31, 2024, and recommends Jennifer Karius as the Alternate member for 2019, and Whereas the Yvonne Fogarty has indicated she would like to be reappointed as Regular Member, and Fred Wilcox has indicated he would like to be reappointed as Chair, now therefore be it Resolved that the Town Board of the Town of Ithaca does hereby reappoint Fred Wilcox as Chair for the year 2019 and Yvonne Fogarty as a Regular Member for a seven-year term ending TB 2019-01-07 Pg. 5 December 31, 2025 and further be it Resolved that Cindy Kaufman is appointed as a Regular Member completing a term ending December 31, 2024, and Jennifer Karius as the 2019 Alternate Member. Moved: Rod Howe Seconded: Rich DePaolo Vote: Ayes —Bleiwas, Levine, Leary, Hunter, Howe, Goodman and DePaolo TB Resolution 2019-004: Re-Appointment of Zoning Board of Appeals Members and Chair Whereas the Zoning Board of Appeals members have recommended that Rob Rosen be reappointed as Chair for the year ending December 31, 2019, and Whereas the David Squires and David Filiberto have indicated they would like to be reappointed as Alternate Members and Christine Jung has indicated she would like to be reappointed as a Regular Member, now therefore be it Resolved that the Town Board of the Town of Ithaca hereby reappoints Rob Rosen as Chair for the year 2019 and reappoints Christine Jung as a Regular Member for a five-year term ending 2023 and reappoints David Squires and David Filiberto as Alternate members for the year 2019. Moved: Pamela Bleiwas Seconded: Eric Levine Vote: Ayes —Bleiwas, Levine, Leary, Hunter, Howe, Goodman and DePaolo TB Resolution 2018-005: Re-Appointments of Conservation Board Members and Chair Resolved, that the Town Board hereby reappoints the following individuals to the Conservation Board for a 2-year term of January 1, 2019 to December 31, 2020: Elizabeth Hageman James Hamilton Eva Hoffmann Resolved, that the Town Board hereby reappoints the following individuals as Associate Members of the Conservation Board for the term of January 1, 2019 to December 31, 2019: Lindsay Dombroskie Jonathan Meigs Carrie Simon Resolved, that the Town Board hereby reappoints Michael Roberts as Conservation Board Chair for 2019. Moved: Tee-Ann Hunter Seconded: Rich DePaolo Vote: Ayes —Bleiwas, Levine, Leary, Hunter, Howe, Goodman and DePaolo TB 2019-01-07 Pg. 6 7. Discuss and consider approval of Town Board Meeting Schedule for 2019 Mr. Goodman introduced the option of changing the schedule to the second and fourth Mondays of the month that would be easier for residents and others to understand. Lengthy discussion followed with Ms. Rosa saying that she gets many comments from residents about the schedule and this would make it easier for the public. The Board did decide to go with he revised schedule. TB Resolution 2019-006: Set Dates for 2019 Meetings of the Town Board Whereas the Town Board of the Town of Ithaca meets on the second Monday of each month at 5:30 p.m. and Whereas the Town Board also sets aside the fourth Monday of each month for an additional meeting. These second meetings are commonly called study sessions which begin at 4:30 and are held in a smaller meeting room. These study sessions focus on reports from committees and presentations to the board with action items added only when necessary and Whereas the Town Board also sets aside the first Thursday in October for a meeting whose sole focus is the review and discussion of the Tentative Town of Ithaca Budget, now therefore be it Resolved that the Town Board of the Town of Ithaca hereby approves the meeting schedule of the second and fourth of each month with adjustments as appropriate for holidays. Moved: Bill Goodman Seconded: Eric Levine Vote: Ayes —Goodman, Levine, Leary, Howe, Hunter, DePaolo and Bleiwas 8. Acknowledge Supervisor's Town Board Committee Appointments and consider Town Board Appointments for Citizen Advisory Committees and Intermunicipal Organizations Mr. Goodman noted that no one had requested any changes so none were made. He added that he would like to separate out the two facilities discussions, long-term and the current proposals for downstairs and he will look at dates for essentially a committee of the whole and go from there. Ms. Leary asked that the Sidewalk Committee and Short Term Rental Committee be added as ad hoc committees. TB Resolution 2018-013: Acknowledge Supervisor's Town Board Committee Appointments and Confirm Citizen and Intermunicipal Committee Membership Appointments and Recommendations to the City as Noted Resolved, that the Town Board of the Town of Ithaca ratifies the following Town Supervisor's Town Board Committee appointments for a term beginning January 1, 2019 through December 31, TB 2019-01-07 Pg. 7 2019 and be it further Resolved, that the Town Board of the Town of Ithaca makes the following Citizen Committee, Staff Committee and Intermunicipal Organization appointments for a term beginning January 1, 2019 through December 31, 2019 unless otherwise noted. TOWN BOARD COMMITTEES Budget Personnel and Organization Eric Levine, Chair Pam Bleiwas, Chair Pat Leary Pat Leary Pam Bleiwas Rod Howe Planning Public Works Rich DePaolo, Chair Rod Howe, Chair Rod Howe Rich DePaolo Pat Leary Tee-Ann Hunter Codes and Ordinances Bill Goodman, Chair Yvonne Fogarty—Planning Board Pat Leary Eva Hoffmann—Conservation Board Eric Levine Bill King—Zoning Board of Appeals TOWN BOARD AD HOC COMMITTEES Economic Development Sidewalk Committee Rod Howe, Chair Rich DePaolo Rich DePaolo Pat Leary Pam Bleiwas Bill Goodman Short Term Rentals Rich DePaolo Tee- Ann Hunter Pat Leary STAFF COMMITTEES Employee Relations Pam Bleiwas —Chair Pat Leary Bill Goodman *Staff representatives are appointed by fellow staff Records Management TB 2019-01-07 Pg. 8 Tee-Ann Hunter Paulette Rosa—Chair Eric Levine Lisa Carrier-Titti Bill Goodman CITIZEN COMMITTEES Agriculture Bill Goodman (Liaison) A.J. Teeter Farm (Debbie Teeter)—Chair Steep Hollow Farm (Christianne M. White) Tree Gate Farm (Sharon Tregaskis) Sweyolakan Farm (Jamie Baker) Laughing Goat Fiber Farm (Lisa Ferguson) Forest Family Farm (Claire Forest) Ithaca Equestrian Center (Russ Wedemeyer) Casper's Farm (Michael Casper) Associate Members: Lance Ebel INTERMUNICIPAL Cayuga Lake Watershed Intermunicipal Organization Tee-Ann Hunter Rich DePaolo (Alternate) Cayuga Medical Center Bill Goodman Ithaca-Tompkins County Transportation Council (ITCTC) Policy Bill Goodman Pam Bleiwas (Alternate) Ithaca College Community Work Group Rich DePaolo Joint Youth Commission Rich DePaolo Eric Levine (Alternate) Two Year Terms 2019/2020: Christianne White Lorraine Moran Sandra Grooms Evelyn Karnes TB 2019-01-07 Pg. 9 Cable Access Oversight Committee (Recommendation to the City Council) Rich DePaolo Recreation Partnership Eric Levine Pam Bleiwas Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) Bill Goodman Pam Bleiwas Sewer Joint Committee of the Ithaca Area Wastewater Treatment Facility Bill Goodman Tee-Ann Hunter Rich DePaolo Tompkins County Council of Governments Bill Goodman Pam Bleiwas (alternate) Tompkins County Municipal Health Consortium Judy Drake Bill Goodman (alternate) Subcommittee -- Joint Committee on Plan Design Judy Drake Bill Goodman (alternate) Moved: Bill Goodman Seconded: Rich DePaolo Vote: Ayes —Goodman, DePaolo, Hunter, Howe, Levine, Leary and Bleiwas 9. Discuss and consider 2019 Association of Towns' Resolutions and consider designation of 2019 Official Delegate and Alternate Delegate for the New York State Association of Towns 2019 Annual Meeting The resolutions were reviewed, and delegates named. TB Resolution 2019-008: Naming of Official Delegate and Alternate for the Year 2019 to the New York State Association of Towns Annual Meeting and Support for Reported Resolutions Whereas, the NYS Association of Towns Annual Meeting is held in New York City and Whereas, the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at the said meeting and TB 2019-01-07 Pg. 10 Whereas, it is necessary for the Town Board to appoint an Official Delegate and Alternate who will have voting rights on behalf of the Town of Ithaca at the said meeting and Whereas, the Town Board has reviewed the Reported Resolutions from the Association of Towns of the State of New York dated received January 2, 2019, now therefore be it Resolved, that the Town Board of the Town of Ithaca hereby appoints Tee-Ann Hunter as the Official Delegate and Pamela Bleiwas as the Alternate Official Delegate on behalf of the Town of Ithaca at the 2019 NYS Association of Towns Annual Meeting; and be it further Resolved, that the Town Board of the Town of Ithaca does hereby support Reported Resolutions submitted by the Association of Towns. Moved: Bill Goodman Seconded: Rich DePaolo Vote: Ayes —Goodman, DePaolo, Hunter, Howe, Levine, Leary and Bleiwas 10. Discuss and consider authorization for the Town Supervisor to sign annual service contracts approved in the Town Budget on behalf of the Town The Library amount was double checked. TB Resolution 2019-009: Approval and Authorization for the Town Supervisor to Execute Annual Contracts Resolved, that the Ithaca Town Board hereby approves and authorizes the Town Supervisor to execute annual contracts, which amounts were included as part of the 2019 Town Budget or are recurring agreements, with the following service provider(s): a. Legal Services —Susan H. Brock, Guy Krogh and Lorraine Moynihan Schmitt b. Tompkins County Public Library ($12,000) c. Recreation Partnership ($71,915) d. Coddington Rd CC/CIT Program ($19,862) e. Youth Employment Program ($72,945) f. Youth Development Program ($48,634) g. Youth Exploration Program ($55,404) h. Gadabout ($12,000) i. Lifelong ($9,000) j. Human Services Coalition ($5,000) k. Community Science Institute(CSI) Water Quality Monitoring ($21,110) 1. Ithaca Babe Ruth League MOU in. Federal Work Study Program Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes — Goodman, Hunter, Howe, Leary, Levine, DePaolo, and Bleiwas TB 2019-01-07 Pg. 11 It. Discuss and approval of the Highway Expenditures Agreement No discussion. TB Resolution 2019-010: Approve the 2019 Agreement for the Expenditure of Highway Monies Resolved that the Town Board of the Town of Ithaca approves the following Agreement with the Highway Superintendent of the Town of Ithaca for 2019: AGREEMENT between the Town Highway Superintendent of the Town of Ithaca, Tompkins County, New York and the undersigned members of the Town Board. Pursuant to the provisions of Section 284 of the Highway Law, we agree that moneys levied and collected in the Town for the repair and improvement of highways, and received from the State for State Aid for the repair and improvement of highways, shall be expended as follows: HIGHWAY: 1. GENERAL REPAIRS. The sum of$200,000 shall be set aside to be expended for primary work and general repairs upon 7 miles of town highways, including sluices, culverts, and bridges having a span of less than five feet and walks or the renewals thereof. 2. PERMANENT IMPROVEMENTS. The sum of$200,000 shall be set aside to be expended for the permanent improvement of town highways, including paving, guide rails, etc. The sum of$300,000 shall be set aside to be expended for the permanent improvement of Poole Road to re-establish shoulders and install an asphalt overly on 0.86 miles of road The sum of$500,000 shall be set aside to be expended for the permanent improvement of the lower section of Bundy Road to re-establish shoulders, gutters, drainage facilities, replacement of gravels and asphalt on 0.08 miles of road Moved: Rod Howe Seconded: Pat Leary Vote: ayes —Howe, Leary, Levine, Hunter, DePaolo, Bleiwas and Goodman 12. Discuss and consider authorization for certain expenditures by the Superintendent of Highways without prior Town Board approval No discussion. TB Resolution 2019-011: Authorizing Certain Expenditures by the Superintendent of Highways without Prior Town Board Approval TB 2019-01-07 Pg. 12 Whereas, Section 142, Subdivision- 1(a) of the New York Highway Law authorizes the Town Board to adopt a resolution permitting the Town Superintendent of Highways to purchase equipment, tools and implements without prior approval of the Town Board in an amount or amounts to be fixed by it from time to time; and Whereas, the Town Board adopted a 2019 Ithaca Town Budget which included monies for the purchase of vehicles, tools and equipment; and Whereas, it is determined by this Board to be reasonable and proper and in the best interests of the efficient functioning of the Public Works Department that the Town Superintendent of Highways be granted permission to purchase such items without its prior approval in amounts not to exceed the approved respective budgeted amounts; now therefore be it Resolved, that the governing Town Board of the Town of Ithaca does hereby authorize the Town Superintendent of Highways to spend amounts, not to exceed what is identified within the adopted 2019 Ithaca Town Budget, without the prior approval of this Board, for the purchase during fiscal year 2019 of vehicles, tools and equipment to be used for highway maintenance, construction, reconstruction, and/or snow removal; except when the lowest responsive and responsible bidder is not selected and be it further Resolved, that the authorization hereinabove granted shall be construed as meaning that the total amount spent on each item purchased by the Town Highway Superintendent during fiscal year 2019 shall not exceed the respective budgeted amount for that item in the adopted 2019 Town of Ithaca budget. Moved: Pamela Bleiwas Seconded: Rod Howe Vote: ayes —Bleiwas, Howe, Hunter, Leary, Levine, Goodman and DePaolo 13. Discuss and consider annual approval of the Ethics Disclosure Form and Distribution List, Procurement Policy, Cash Management and Investment Policy, Emergency Management Response Plan and the Board Protocol and Procedures Manual No discussion. TB Resolution 2019-012: Annual Approval of Ethics Disclosure Form and Distribution List, Procurement Policy, Cash Management and Investment Policy, Emergency Management Response Plan and the Board Protocol and Procedures Manual Whereas the Town Board reviews certain policies and procedures at its Organizational Meeting as required by the Town Code, and Whereas the Ethics Disclosure Form and Distribution List, Procurement Policy, Cash Management and Investment Policy, Emergency Management Response Plan and the Board Protocol and Procedures Manual have been reviewed, now therefore be it TB 2019-01-07 Pg. 13 Resolved, the Town Board of the Town of Ithaca does hereby accept, approve and affirm the above listed policies,procedures and forms as required for the year 2019. Moved: Pamela Bleiwas Seconded: Pat Leary Vote: Ayes — Bleiwas, Leary, Levine, Howe, Hunter, DePaolo and Goodman 14. Discuss and consider setting a public hearing regarding a proposed local law allowing for a monetary contribution to the City of Ithaca for its parks TB Resolution 2019-013: Setting a public hearing re2ardin2 a proposed local law entitled "Authorizing a Monetary Gift to the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities" Resolved, that the Town Board of the Town of Ithaca will hold a public hearing on Monday, February 11, 2019 at 5:30 p.m. to hear all interested parties on the proposed local law entitled "Authorizing a Monetary Gift to the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities" Moved: Bill Goodman Seconded: Rich DePaolo Vote: Ayes —Goodman, DePaolo, Hunter, Howe, Levine, Leary, and Bleiwas 15. Acknowledge receipt of the South Hill and West Hill Water Systems Improvements Study by GHD Mr. Howe moved the draft resolution with Ms. Bleiwas seconding for discussion. Mr. Weber gave an overview saying this report was presented over a year ago and some minor changes were made with this being the final report. Mr. Goodman noted that a larger discussion will be held once the sewer studies are done and we have a complete picture of what is needed; the questions will then become what do we want to do and who pays for it. Mr. DePaolo stated that he raised questions at the committee level about the underlying assumptions that inform the analysis of this report. Questions about the entire study being predicated on a full build out of the town and the assumption that we need three days of water storage and on the assumption that we need 1,500 gallons per minute fire flow. He said it seems to him that those standards are somewhat arbitrary and the reason he raised it was because if we are going to use this document to inform expenditures, very large expenditures, to alleviate problems that are being perceived due to excessive standards, he is not comfortable accepting these findings. He also questions why we are accepting findings to begin with; what does this actually compel us to do in the future? Does this then provide some sort of a lubrication for expenditures that in his estimation haven't been sufficient alternatives analyzed. That is his problem with the report; he raised these issues at the Public Works Committee and didn't get any answers that he asked for. TB 2019-01-07 Pg. 14 Mr. DePaolo added that there are some things that can be done for the well known problems, but if we are thinking of spending money based on a full build out of the town that is highly unlikely to occur during the life expectancy of the infrastructure that we are paying for, that is a bit extravagant. Mr. Goodman said the question is what does it mean to "accept the findings" of the GHD report and Mr. Weber responded that it was brought up in committee and the response was that this report identifies deficiencies within the current system and needs as the community continues to grow. The needs of that growth are not necessarily expenditures that will be made and committed to by the town and we are not necessarily going to build these outright hoping somebody comes in and builds here; what we are identifying within this report is it breaks down short term needs which are deficiencies within the current system to be able to meet the needs of current customers. It then goes on to identify different development areas and the needs to be able to fulfil those expectations as we move forward. If the Town Board decides to pay for those improvements then that is a Board decision. The Board could also say that the developers are creating a demand on our system that cannot be met by the existing system and somebody needs to pay for those improvements to meet those expectations. Mr. Weber turned to the three day storage question; saying that that was a carryover from Bolton Points' standards because if we do run into problems with their transmission mains, there is at least three days' supply for the customers within the Town of Ithaca. Mr. Weber turned to the fire flow question; saying the fire flow standards and pressures within the system were all discussed back when we started the Northeast Water Study and looking at the demands and ability to provide pressures to homes with the densities that exist. He said that he was not sure he agrees that Mr. DePaolo's concerns weren't addressed, but these have been the positions within the reports and studies that began back with the Northeast. Ms. Hunter asked if there is a procedural or legal reason that this needs to be done? Accepting these findings and the report? Her concern is that there should be a discussion relative to large infrastructure costs and who is going to pay for it and are we going to begin to ask developers to contribute to infrastructure costs. She thought that was an important discussion to have,perhaps prior to accepting this report. Ms. Hunter said she would feel more comfortable with accepting these findings and she would feel better if she understood the interplay between these findings and what we can and cannot ask developers to pay as we move forward. She did not know what this action commits us to. Mr. Goodman again asked what does it mean "accepting the findings" or should we"acknowledge receipt" of the study as stated on the agenda. The resolution says "accept"the final report when it is received but we have the final report.... He asked Ms. Brock for an explanation on the different wording. Ms. Brock stated that"accepting" the findings would mean that the Town Board agrees with the factual observations they are making and their recommendations on what needs to be done in the TB 2019-01-07 Pg. 15 future and "receiving" the report is not putting your stamp of approval on it but rather just saying you have it. Mr. Weber responded that this is the same verbiage used in the Northeast and East Hill studies; accepting the findings. Mr. DePaolo said that the findings are predicated on three variables, all of which are completely arbitrary and that is his problem with the findings. Yes, you can say 10 times 1,000 is 10,000 but when you commission someone to do a report and you tell them to base it on full build out, and three days of storage, and 1,500 gallons psi at a hydrant, it is just an engineering exercise. The engineering based on those assumptions is true, of course, but I do not accept the assumptions that those calculations are based on and hence the findings. Ms. Leary said it is based on the assumptions and if the Board wants to have a separate discussion about that at another time that can happen but her position is that this is the basic function of the town and she did not want to get into charging developers for everything we do; every infrastructure project we take on, because that will raise the cost of everything that happens from now on and to her it is the basic function of a town to provide this infrastructure. Mr. DePaolo said he agrees with Ms. Leary but it is a question of how much infrastructure is needed; that is the question. He said he is not saying pass the cost to developers, he was not even touching that issue at this point, he is simply saying the assumptions that define the needs are arbitrary. Mr. DePaolo said he is just concerned that the town does not over build; we don't build more tanks than we need, larger mains than we need, that we are not accommodating dramatic worst-case scenarios because we are basically buying insurance with everything being oversized, for something that may never occur. That is the concern. How much do we actually need vs how much is being proposed? Mr. Goodman said he was thinking that discussion needs to happen, and he suggests that discussion about policy, who pays, what size etc. needs to happen. Where is the 15 gallons per minute coming from and is that really needed and can we enforce it? We are getting those questions now from developers. Can we say to a developer, in this area you are not going to have it so you can't develop or if you want to have it, you're going to have to pay to bring the system up to meet the needs. That is a real question we need to answer, but do we need that answer in order to accept the findings? He was comfortable accepting the findings as long as it was not obligating us to do anything in the future, which he didn't think it did. To him, it is the same as receiving the report. We are saying, yes, given the assumptions, you are telling us that we would need to make these changes to the system. We are accepting that that is true. But, we can decide in the future that we don't need the 1,500 gallons per minute for fire flow or we decided we don't need the three day storage and that would determine what we want to do with the infrastructure as that happens. We can also decide who pays for it then. Ms. Brock stated that she had not read through the whole report but there is a recommendation that the town get an ISO evaluation of the South Hill Water system to get specific fire flow criteria and TB 2019-01-07 Pg. 16 she suggested that might be wise. There is some openness in the report in the way they have written it. She felt the report is clear that the results are based on the criteria or assumptions given so it gives something to point to but can be changed by future boards. Mr. Weber said that everyone is focused on the fire flow but the report talks about a number of things and future development is only one; when you put them all together the report tells you how the system functions. Currently we have $500K homes that have no pressure/water at the hydrant. When we talk about future development as identified in the Comp Plan, what standard do we want to provide? What we find in the study is providing a system to provide the needs of our customers based upon the Comp Plan and the anticipated infill in places that already have deficiencies. Mr. DePaolo responded that there is a section of the report to deal with specific deficiencies and that is not the problem he has with the report; that is a great finding, but it is overshadowed with the assumption that we need enormous tanks and mains and over abundant fire flows at every hydrant. We are being asked to accept a thing in the aggregate. Mr. Goodman took a straw poll on who was comfortable accepting the findings. The majority of the Board was comfortable accepting the report. Ms. Hunter asked if there is any reason, other than the fact that we have accepted the findings of other reports, will it weaken our position to simply acknowledge receipt of this report? Ms. Brock stated that it might; if you accept the findings it is a stronger statement by the Board. Ms. Hunter offered a friendly amendment to change the term to acknowledge instead of accept. Discussion on the amendment. Ms. Leary stated that the majority of the Board was comfortable with the word acceptance and now there is a change put forth. Mr. Levine thought the Board should accept the findings because it will be consistent with our prior actions and our counsel has told us that a developer/attorney is questioning us and we want to provide the strongest position on what we expect from developers and accepting the findings does that. Also, we have our professional Town staff who want to do that and I will support that. Ms. Hunter asked if the Board could go into closed session to seek the advice of counsel and Mr. Goodman instead moved to table the resolution, seconded by Mr. DePaolo. Ayes —Goodman, DePaolo, Hunter, Levine, Howe and Bleiwas with one Nay—Leary Motion passes and the item is tabled. ADDED ITEM Ratify creation of an Executive Director position for the Consortium Mr. Goodman noted that this is in addition to the Town entering into an agreement with the Consortium for personnel services and providing space downstairs. This is to move forward with the Director's position through Civil Service and creating the position. This does not obligate the TB 2019-01-07 Pg. 17 Town in any way, it simply creates the position. TB Resolution 2019-014: Ratify Approval of the Creation of an Executive Director Position for GTCMHIC Whereas, the Town of Ithaca will be established as the "Employer of Record"for the Greater Tompkins County Municipal Health Insurance Consortium (Consortium) and by regulation of Civil Service Law the Town must create a position and approve the job description before making an appointment, and Whereas, the Consortium's Executive Director Committee discussed the needs of the organization to hire staff and determined that an Executive Director title and job description was appropriate for the future of the organization; and Whereas, the Consortium has been working with Tompkins County as a New York State Civil Service Agency in accordance with applicable Civil Service laws, rules and regulations to establish and maintain appropriate titles and positions; and Whereas, the Consortium Board of Directors established the following position in accordance with applicable New York State and Tompkins County Civil Service classification rules: 1. The following position is established and is a position in the competitive class pursuant to Section 44 of the Civil Service Law: (a) One Executive Director Whereas, Tompkins County Civil Service has agreed to petition New York State Civil Service to have the Executive Director position classified in the Exempt class pursuant to Section 41 of the Civil Service Law; now therefore be it Resolved, that the Town Board of the Town of Ithaca hereby ratifies the Consortium's creation of an Executive Director Position and job description. Moved: Bill Goodman Seconded: Pamela Bleiwas Vote: Ayes —Goodman, Bleiwas, Hunter, Levine, Leary, DePaolo and Howe 16. Consider Consent Agenda TB Resolution 2019-015: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes of December 28, 2018 TB 2019-01-07 Pg. 18 b. Town of Ithaca Abstract c. Bolton Point Abstract d. Designation of Official Depositories of Town Funds e. Designation of Official Newspaper of the Town f. Official Bonds of Town Officers and Employees g. Increase Open Space Plan Reserve Account Moved: Rich DePaolo Seconded: Rod Howe Vote: Ayes — DePaolo, Howe, Hunter, Leary, Levine, Goodman and Bleiwas TB Resolution 2019-015a: Approval of Minutes of December 28, 2018 Whereas, the draft Minutes of the December 28, 2018 meetings of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of the meetings December 28, 2018 of the Town Board of the Town of Ithaca. TB Resolution 2019-015b: Town of Ithaca Abstract No. 1 for FY-2019 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 1 - 34 General Fund Town Wide 16,197.54 General Fund Part-Town 1,634.04 Highway Fund Town Wide DA 409.45 Highway Fund Part Town DB 2,342.37 Water Fund 12,946.22 Sewer Fund 490,556.75 Fire Protection Fund 46,626.41 TOTAL 570,712.78 TB Resolution 2019-015c: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and TB 2019-01-07 Pg. 19 Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 599-646, 1-8 Check Numbers: 18114-18163 4013 4001 Capital Impr/Repl Project $ 11,897.95 0 Operating Fund $ 49,110.96 $51.833.59 TOTAL $ 61,008.91 $51,833.59 Less Prepaid $-_______96-9 4-5 $1___ _________0 TOTAL $ 60,039.46 $51,833.59 TB Resolution 2019-015d: Designation of Official Depository of Town Funds Resolved, that the Town Board hereby designates Tompkins Trust Company as the official depository for monies coming into the hands of the Town Supervisor, Budget Officer, Town Clerk, and Receiver of Taxes for the year 2019; and, be it further TB Resolution 2019-015e: Designation of Official Newspaper Resolved, that the Town Board hereby designates the Ithaca Journal as its Official Newspaper for legal notices to the public. TB Resolution 2019-015f: Official Bonds for Town Officers and Employees Resolved, by the Town Board of the Town of Ithaca, that the Faithful Performance Bonds for the Town Officials and Employees for the year 2019 are approved as follows: Town Supervisor/Fiscal Officer $3,000,000.00 Deputy Town Supervisor $3,000,000.00 Finance Officer $3,000,000.00 Receiver of Taxes $3,000,000.00 Town Clerk $ 25,000.00 Town Justice, James Salk $ 25,000.00 Town Justice, David Klein $ 25,000.00 Highway Superintendent $ 25,000.00 All Other Employees (Per Person) $ 25,000.00 Forgery & Alteration $ 5,000.00 TB Resolution 2019-0152: Increasing the Parks and Open Space Plan Reserve TB 2019-01-07 Pg. 20 Whereas, the Parks and Open Space Plan Reserve was created by the Ithaca Town Board on October 2, 1997 for the future development of parks,preservation of open space, and acquisition of development rights; and Whereas, as of the year ended December 31, 2018 the balance of the Open Space Plan Reserve totaled approximately $832,619 in reserved Fund Balance within the General Townwide Fund; and Whereas, this Town Board indicated its intention to increase the Open Space Plan Reserve by the amount of$100,000 in the 2019 Ithaca Town Budget; now, therefore, be it Resolved, that this governing Town Board hereby designates an additional $100,000 of unreserved Fund Balance of the General Townwide Fund as reserved for the Parks and Open Space Plan, and be it further Resolved, that the Town Board approves, authorizes and directs the Town Finance Officer to transfer $100,000 from the General Townwide Fund account to the Parks and Open Space Plan Reserve account. 17. Report of Town Officials, Committees and review of Correspondence a. Codes Update—Rental Registry and 911 Addressing Mr. Bates reported that the Rental Registry is up and going with 432 registrants; single-family count is 99, two-family is 243 of which 89 are owner-occupied. Mr. Goodman thought the number was low and Mr. Bates agreed but added that the law was written in such a way so that if you are currently not renting the space, you do not have to register it and that may account for some. There have also been a LOT of questions about the short term rental and if that was part of this and need to be registered and currently they do not. Mr. Bates reported that the 911 addressing is continuing with portions of, Ridgecrest Rd, Pennsylvania Ave.,Pennsylvania Ext, Homestead Cir, some Danby Road and Slaterville Rd as well as all of Seven Mile Dr. and East Shore Dr. He stated that letters go out to residents and owners prior to the official change and then again when the change is made to allow for them to prepare. Mr. Goodman moved to enter closed/executive session at 8:50 p.m. to discuss the employment history of a particular person and the potential acquisition of real property where disclosure could affect the price. Seconded by Mr. DePaolo Unanimous. Mr. Goodman moved to reenter open session at 8:20 p.m.; seconded by Mr. DePaolo, unanimous. The Board discussed scheduling of various committee meetings. 18. 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Tioga Street Ithaca, NY 14850 Certificates Issued From: 12/1/2018 To: 12/31/2018 Cert. # Date Type Temp SBL Legal Address Inspector Status 2018-0417 12/3/2018 CC 28.-1-6.11 1429 Mecklenburg Rd SWILLIAMS ISSUED 2018-0302 12/3/2018 CC 27.-1-20.1 1420 MECKLENBURG ROA MKELLY ISSUED 2018-0378 12/3/2018 CC 57.-1-8.114 116 EASTERN HEIGHTS DR MKELLY ISSUED 2017-0533 12/4/2018 CC 19.-2-20 1016 EAST SHORE DRIVE MKELLY ISSUED 2018-0701 12/4/2018 CC 19.-2-20 1016 EAST SHORE DRIVE MKELLY ISSUED 2017-0094 12/4/2018 ELECTRI 73.-1-9.13 246 Sapsucker Woods Rd DMAGNUSO ISSUED 2017-0109 12/5/2018 CC 18.-5-5 940 EAST SHORE DRIVE MKELLY ISSUED 2018-0616 12/5/2018 CC 28.-1-26.84 200-2 Rachel Carson Way DMAGNUSO ISSUED 2018-0615 12/5/2018 ELECTRI 28.-1-26.84 200-1 Rachel Carson Way DMAGNUSO ISSUED 2018-0612 12/5/2018 CC 28.-1-26.85 303 Rachel Carson Trail DMAGNUSO ISSUED 2018-0622 12/6/2018 CC 28.-1-26.85 133 Wetland Way DMAGNUSO ISSUED 2018-0490 12/6/2018 CC 19.-2-19 1018 EAST SHORE DRIVE MKELLY ISSUED 2018-0611 12/6/2018 CC 28.-1-26.85 137 Wetland Way DMAGNUSO ISSUED 2018-0075 12/6/2018 CC 19.-2-18 1020 EAST SHORE DRIVE MKELLY ISSUED 2018-0565 12/6/2018 CC 24.-1-39 290 HAYTS ROAD MKELLY ISSUED 2017-0242 12/10/2018 CO 70.-1-18 16 Muriel St BBATES ISSUED 2018-0726 12/11/2018 CC 66.-5-7 112 Judd Falls Rd MSTONIER ISSUED 2018-0583 12/11/2018 CC 58.-2-33 1444 Slaterville Rd MKELLY ISSUED 2017-0505 12/12/2018 CC 49.-1-8 628 CODDINGTON ROAD MKELLY ISSUED 2018-0397 12/12/2018 CC 64.-1-1 201 Palm Rd MSTONIER ISSUED 2017-0441 12/13/2018 CO 72.-1-1.151 123 SIMSBURY DRIVE MKELLY ISSUED 2018-0642 12/13/2018 CC 41.-1-30.2 953 Danby Rd DMAGNUSO ISSUED 2018-0399 12/17/2018 CO 17.-3-19 102 RENWICK DRIVE MKELLY ISSUED 2018-0648 12/17/2018 CC 37.1-1-7.6 115 HOLLY CREEK LANE MKELLY ISSUED 2017-0331 12/19/2018 CC 43.-2-10 201 Tibet Dr BBATES ISSUED 2017-0392 12/20/2018 CC 63.-2-10.2 201 Maple Ave MSTONIER ISSUED 2018-0617 12/20/2018 CO 39.-1-1.22 950 Danby Rd DMAGNUSO ISSUED 2018-0285 12/20/2018 ELECTRI 30.-2-1 133 Glenside Rd DMAGNUSO ISSUED Page 1 of 3 Town of Ithaca 1/2/2019 215 N. Tioga Street Ithaca, NY 14850 Certificates Issued From: 12/1/2018 To: 12/31/2018 Cert. # Date Type Temp SBL Legal Address Inspector Status 2018-0285 12/20/2018 ELECTRI 30.-2-1 133 Glenside Rd DMAGNUSO ISSUED 2016-0108 12/24/2018 CO 24.-4-5.5 108 Aster Ln SWILLIAMS ISSUED Page 2 of 3 1/2/2019 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Certificate Report Totals by Type and Status From: 12/1/2018 To: 12/31/2018 Certificate Type Certificate Status Count CC 21 CO 5 ELECTRICAL ONLY CC 4 Total: 30 ISSUED 30 Page 3 of 3 Town of Ithaca 1/2/2019 215 N. Tioga Street Ithaca, NY 14850 Complaints Received Report From: 12/1/2018 To: 12/31/2018 Date Type Tax Parcel # Legal Address Disposition 12/3/2018 FIRE SAFETY VIOLATIONS 151 Tower Skyline Dr OPEN Desc: 11.30.18 sprinkler head activation due to physical damage, power shut down to rooms 1003, 1005, 1007 1011 and 1013 due to water infiltration from sprinkler flow. IC on scene replacing sprinkler head. 12/11/2018 FIRE SAFETY VIOLATIONS 286 Lyceum Dr CLOSED Desc: Fire in dorm room 115. Fire contained to desk, no structural involvement. 12/11/2018 FIRE SAFETY VIOLATIONS 112 Flora Brown Dr OPEN Desc: Room 316 - Combination heat/smoke detector in room is faulty. Device had been replace by IC EH&S earlier in day. 12/14/2018 FIRE SAFETY VIOLATIONS 1229 Trumansburg Rd OPEN Desc: 2nd call for contractors working and generating dust. Firefighters and maintenance are frustrated with contractor. Hope is that code Enforcement could discuss with contractor the importance of fire alarm and detector management. 12/14/2018 SIGN LAW 24.-3-1 105 Dubois Rd ABATED Desc: Off-premise sign place on property. Glenwood Heights Tree Farm sign is located on your property in violation of the Town of Ithaca Sign Law. 12/17/2018 LACK OF HEAT 341 College Cir OPEN Desc: Furnace venting natural gas out exhaust fan. Power and gas was shut off to furnace. NYSEG notified and Public safety making arrangements for tenants. 12/18/2018 FIRE SAFETY VIOLATIONS 71.-1-20 113 Christopher Cir OPEN Desc: Fatal kitchen fire 12/20/2018 NYS Residental Code 25.-2-41.1 901 Taughannock Blvd OPEN Desc: Scope of work not consistent with what is shown in the approved plans under BP#6573 or BP#8755. Contractor doing work does not have verification of worker compensation insurance on file as required by the NYS Insurance Department and property owner has not signed an insurance waiver. Page 1 of 2 1/2/2019 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 12/1/2018 To: 12/31/2018 Totals by Complaint Type & Status ComplaintType Complaint Status Count FIRE SAFETY VIOLATIONS 5 LACK OF HEAT 1 NYS Residental Code 1 SIGN LAW 1 Total: 8 ABATED 1 CLOSED 1 OPEN 6 Page 2 of 2 Town of Ithaca 1/2/2019 215 N. Tioga Street Ithaca, NY 14850 Complaints Closed Report From: 12/1/2018 To: 12/31/2018 Date Type Tax Parcel # Legal Address Disposition 12/11/2018 FIRE SAFETY VIOLATIONS 286 Lyceum Dr CLOSED Desc: Fire in dorm room 115. Fire contained to desk, no structural involvement. Page 1 of 2 1/2/2019 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 12/1/2018 To: 12/31/2018 Totals by Complaint Type & Status ComplaintType Complaint Status Count FIRE SAFETY VIOLATIONS 1 Total: 1 CLOSED 1 Page 2 of 2