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HomeMy WebLinkAbout2006-05-27 - TB Town of Ulysses Special Board Meeting 5/27/2006 PRESENT : Supervisor Doug Austic , Councilpeople Rod Ferrentino , Don Ellis, Roxanne Marino, and Lucia Tyler. Deputy Supervisor Dick Coogan and Town Clerk Marsha Georgia. ALSO PRESENT : Village of Trumansburg Trustee John Hrubos, Barry Hayes, Joanne Molino, and Liz Lawyer of the Ithaca Journal . RECORDING MINUTES : Marsha Georgia, Ulysses Town Clerk. The meeting was called to order at 7 : 30 pm . The primary purpose of the meeting was to review and edit a draft informational document to be mailed out in advance of the public information meeting for proposed Water District #5 . Councilperson Don Ellis made a motion to waive the rule against public participation in Board discussion by allowing Trumansburg Village Trustee John Hrubos to participate in this discussion, because his input at past meetings has been very useful . Supervisor Austic seconded the motion. Mr. Austic aye Mr. Ferrentino aye Ms. Tyler aye Mr. Ellis aye Ms. Marino aye Adopted. The Board reviewed and discussed the draft document and agreed to the following changes : Range of cost scenarios - The Board requested a cost range reflecting anticipated costs to worst-case-scenario costs . Councilperson Roxanne Marino stated this was requested at the last meeting and is not in the draft informational document. Cost Breakdowns - The Board requested inclusion of a more clear and understandable breakdown and explanation of costs . Target Audience - The target audience of this informational document was identified as the average resident of proposed Water District #5 . A statement to this effect shall be added to the introductory paragraph of the document. Debt service projections assuming 20 year and 30 year payback periods - After discussion, Supervisor Austic was asked to call NYS EFC and request figures assuming a 20-year and a 30-year payback schedule and to include both scenarios in the draft document. The Board then discussed the scope of mailing for the informational pamphlet. The Board ordered that the document be mailed to all Town of Ulysses residents . In connection with the above discussion, Councilperson Ellis requested that Supervisor Austic define what pre-district formation costs will be levied to the entire Town outside the Village of Trumansburg and which costs will be charged back to Water :District #5 upon its formation. Brief discussion ensued. Town of Ulysses 2 Special Board Meeting 5/27/2006 The Board continued with editing of the draft informational document, ordering the following changes : Estimates of Service Installation Costs — Supervisor Austic and Councilperson Rod Ferrentino explained there are too many variables to provide a safe average cost. After discussion, it was agreed that Deputy Supervisor Dick Coogan will ask a Water District #3 citizen to attend and tell the public of her personal experiences and costs . Items of Clarification — Language is to be added to make it clear that all Water District residents will pay the infrastructure cost regardless of whether they are connected to or use any water and in-house water connection costs will be an extra cost for property owners. Councilperson Lucia Tyler pointed out a typing error, where the total project estimate is incorrect. Supervisor Austic agreed to submit the proposed changes to the Engineer for editing. The Board discussed the procedures for the public information meeting. Councilperson. Marino made a motion to accept the Informational document as edited tonight and to direct mailing of said document to all Town residents upon verification that the changes requested tonight have been made. Councilperson Ellis seconded. Mr. Austic aye Mr. Ferrentino aye Ms . Tyler aye Mr. Ellis aye Ms . Marino aye Adopted. The Board ordered that a map be available at the public information meeting and tentatively set the public information meeting for June 13 `h Hearing no further business, Councilperson Ellis moved to adjourn the meeting. Councilperson Ferrentino seconded. Mr. Austic aye Mr. Ferrentino aye Ms. Tyler aye Mr. Ellis aye Ms . Marino aye Adopted. The motion carried and the meeting adjourned at 9 : 00 pm. Respectfully Submitted, Marsha Georgia Town Clerk KTL:mg