Loading...
HomeMy WebLinkAbout2000-2008 Town Board Minutes BookY ' '"7r'= � •• - y�-- J .ter '�. .. `•�i ¢' r,.. ti x 4t.1 t tF al'F; " .k .� F `,.d�aA+ '1.. 'i + '.+, J r t a , �1.?•fi � " T3 `'�..^.! sir, n •r` � � � _-: y't► - - = "�, moi:: F.n ., t? _�� .Cyr.+r yl. 'J"`',ti�L*•i ,/' + - t i -: e � et .i t ,�, " t -.. 4 aC � �,y�F� i" s:.. -'R • JrAo 1 _ .e`w``t .'� aesr 7 rwdr �r�" s1s�� 7 � / ,k•„+ a �. � ` � i(1 a st � 4 ' 'daF �,r}rr� ,,x;`+�- a , rim... ",�- .�r �-• . `-,� 1F',''�. - z � _. -N .ev<§S _ di6�GT +� I; r '� 1 • I\_ xa -' � , ,.-- ^ j ��. t. - t J r oll pt- ' 1 '"b'f�c! r _-�'M 1•x9'-:'#� -;"1 ��M..P7J r.._ r."S. d �1qqI 7 � r 3!' 4✓si ! �.,:f 1 r4 u!.. My`'.� !` ` `` � � ,.YI ��- �� � �1: s4 `�-� b 1 _ , r,� � � - s '�� •- �� t fir- -., ..���`I' v� t �>F� •r -K:; Vitt �t+4k r � t.d �a � zips "�' ,i="- 4*0r •r ="y �'x'y' � a .;_ -"`� ��4 '>� .may--XF _ y. .•� _ ' flo- r , 1 ..-r..:`�ar. Imo, fa.. .t• M1N�'1ky' �i';�' S �• '4' - J p-tg.;dr 4 14% �. t' J r � 5y1.1 _ .-.•. h 7 -• { s/( v7. ar- 'Y � a- •, '� \ f � . � � a t. lo _ �5 7P *107 oft W �► `ry°,.�s 'a 'eA,- �1' �,'i�' iw �.., �r .t ,yam., : ^ e :k F: �R-(�; _ ri.j6MSLY 01 STATE OF NEW YORK THESE MINUTES ARE A DRAFT AND SUBJECT TO TOWN COUNTY OF CORTLAND BOARD APPROVAL TOWN OF HARFORD January 03, 2000 The Town Board of the Town of Harford met for a regular monthly meeting on January 03, 2000 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Charles Canfield, Daryl Cross, Ray Marsh, and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Paul Burhans; Dog Control Officer, Sharon Canfield; Town Justice and several Harford residents. The meeting was called to order at 7:35pm and the minutes of the December 06, 1999 meeting were read. RES #1: BE IT RESOLVED that the minutes of the regular meeting on December 06, 1999 be approved as read. Daryl Cross made the motion to adopt Resolution #1. Ray Marsh seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Abstained Charles Canfield -Aye Ray Marsh -Aye Renee Tennant presented the Board with posters asking for donations of can goods to be stored at the Harford Town Hall for use in the Town of Harford in the event of an emergency. The posters will be displayed at various places in Harford and a bin for collecting cans will be at the Harford Post Office. Twenty five to thirty cans have already been donated by children attending the December dance at the Town Hall. Renee reported that at the December dance $243.00 was collected. After paying for food and supplies the Youth Organization cleared about $175.00. Renee talked to the DJ and he plans to have contests and will give out prizes. He agreed to lower his price from $275.00 to $250.00. Renee emphasized the importance of the Town's contribution to the youth programs in Harford and requested that the Town pay $150.00 toward the DJ bill for the next dance and the youth organization would pay the remaining $100.00. This would leave about $75.00 for the youths to purchase food and supplies for the next dance. The Board questioned how much money was left in the account at Dryden Bank for the previous Harford Youth Organization. Renee stated she has been unable to contact the person responsible for the account. Brian Pendell said he would check with Dryden Bank to see whose names are on the account and how much money remains in the account. RES #2: BE IT RESOLVED to approve funding for two dances to be held at the Harford Town Hall for $150.00 each for a total of $300.00. The dances will be held in February and April. This funding is approved with the understanding that the youth organization is striving to become self sufficient. The Board suggest raising the admission fee to $3.00. Brian Pendell made a motion to adopt Resolution #2. Ray Marsh seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye 02 Charles Canfield -Aye Ray Marsh -Aye Sharon Canfield, Town Justice, presented the books for the Justice of Harford for 1999 to be audited by the Board and gave her Annual Justice Report for 1999 which is on file at the Town Clerk's office. Ann Hotchkin from Thoma Associates addressed the Board concerning re -submission of the Housing Rehabilitation Grant. This grant has been submitted twice before but was not approved. The Grant was prepared in 1996. In 1997 no funding was awarded anywhere. In 1998 an application was submitted but not approved. In 1999 the Grant was re -submitted and was 4th place out of funding. The Grant would allow homeowners with low income to borrow money from the grant without repaying the money as long as they lived in the house for five years after receiving the money. For moderate income homeowners, 50% of the money borrowed would have to be repaid with 0% interest in 7-10 years if they reside in the house for five years.. The money is repaid to the Town and then the Town can loan the money out again for housing rehabilitation projects. Thoma Associates will re -submit the application with no fee to the Town if the Board requests this to be done. The only cost would be for copying of the application which would be about $50.00. Ann Hocthkin did state that the State is trying to take over the program from the Federal Government. If this should happen the cost for re-application could be about $200.00. Ann stated that at the last application the Town was 4th place out of funding which means it is a good, strong, competitive application. The next appliction deadline is March 07, 2000. RES #3:13E IT RESOLVED to authorize Thoma Associates to re -submit the housing rehabilitation grant as prepared in 1996. Daryl Cross made a motion to adopt Resolution #3. Gary Tennant seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye Scott Chamberlain was present and addressed the Board concerning funding that might be obtained from Cornell for various Town needs. Scott explained that he had recently read financial reports in a Syracuse newspaper and felt that since Cornell owns so much tax exempt land in Harford, that perhaps if approached the University would donate monies needed for Town projects. The financial books for the Town Clerk/Tax Collector and the Supervisor for 1999 were presented to the Board to be audited. RES 94: BE IT RESOLVED to approve the financial books for the Town Clerk/Tax Collector, Town Justice, and Supervisor for 1999 as presented. Ray Marsh made a motion to adopt Resolution #4. Charles Canfield seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye 03 Bills submitted on General Abstract #1, vouchers #1410, Harford Mills Water District #1 Abstract #1, vouchers #142, Highway Abstract #1, vouchers#144 were submitted for review by the Board. RES #S: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #5. Charles Canfield seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye Brian Pendell submitted and read the following correspondence: -from the Cortland County Planning Board: to redue the census for the year 2000. Mary Ann Negus will represent the Town at the meeting. -from Brian Pendell: a letter stating for that in accordance with Section 802, Article 18 of the General Municipal Law he is notiffying all interested parties that he has been re-elected as Harford Fire Chief. The letter is on file at the Town Clerk's office. The following Budget Ammendments were submitted by Gina Nourse to close the books for 1999: -to decrease Contingent Al 990.4- $581.00 -to increase: Supervisor Cont A1220.4 $2.00 Tax Collector Cont A1330.4 $9.00 Town Clerk Cont A1410.4 $246.00 Munic Assoc Dues A1920.4 $24.00 Zoning Per Services A8010.1 $300.00 RES #S: BE IT RESOLVED to approve the Budget Ammendments as suggested and presented by Gina Nourse. Gary Tennant made a motion to adopt Resolution #6. Ray Marsh seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye Daryl Cross questioned when Fran Casullo would address the Board concerning the cemetery driveway in Harford Mills. Brian Pendell stated that he would contact Fran Casullo to invite him to the next Board meeting concerning this subject. RES #7: BE IT RESOLVED that the Town Board designate: Official Newspaper: Cortland Standard Official Depository: The First National Bank of Dryden Official Radio Station: WKRT or 99.9FM FURTHER RESOLVED that the following appointments be made: Deputy Supervisor: Gary Tennant Bookkeeper/Budget Officer: Williamson Law Book Registrar and Records Management Officer: Elizabeth Larkin Deputy Town Clerk and Deputy Registrar: Mary Ann Negus Dog Control Officer: Paul Burhans Deputy Dog Control Officers: Joyce Burhans and Harold St John Town Representative for the State Building and Fire Code -Elizabeth Larkin Harford Mills Water District Superintendent: William Highfield Town Hall Janitor: Veva Padbury Deputy Highway Superintendent: Richard Blackman Cemetery Mower: Code Enforcement Officer: Atlantic Inland FURTHER RESLOVED that the follwoing salaries be set as follows: Supervisor: $2000.00 $166.67 the first payroll of each month Councilmen: $800.00 each the first payroll of December Town Justice: $2999.00 $225.00 the first payroll of each month with the balance in December Highway Superintendent: $29830.00 per year divided every two weeks with the balance the last payroll in Dec Dick Blackman $11.00 per hour (Full time Hwy) Don Muckey $7.00 per hour Town Clerk $3900.00 $325.00 first payroll of each month Bookkeeper/Budget Officer $3750.00 Quarterly Assessor $3300.00 $275.00 first abstract of each month Dog Control Officer $3600.00 $300.00 first payroll of each month with the balance in Dec , Code Enforcement Officer $4000.00 Quarterly Harford Mills Water Superintendent $1200.00 $600.00 first payroll of July $600.00 first payroll of Dec Election Inspectors $6.00 per hour Primary Day $6.00 per hour plus two extra hours on Election Day Election Chairman $10.00 plus above pay Town Hall Janitor $1020.00 $85.00 the first payroll of each month (Balance first payroll in Dec) Town Historian $300.00 first payroll in Dec 1 1 1 Cemetery Mower Board of Assessment Review $40.00 Planning Board Chairman $150.00 Members $75.00 Zoning Board of Appeals Chairman $100.00 Members $50.00 First abstract of Oct First payroll in Dec First payroll in Dec FURTHER RESOLVED to pay part-time Highway Employees $5.50 per hour, $6.50 per hour for employees with a Class B license (decision for amount of pay at the descretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway Superintendent to spend $1500.00 on small tolls and implements FURTHER RESOLVED to allow mileage re-imbursements for $.30 per mile FURTHER RESOLVED to pay jury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a petty cash fund of $50.00 for Town Clerk/ Collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it falls in a holiday, then the meeting will be held on the following Monday. All Town Board meetings will be held at the Town Hall at 7:30pm unless a conflict should arise, then the Town Board will meet at the Highway Garage. FURTHER RESOLVED to authorize the Supervisor to pay utility bills that offer early discounts when necessary. FUTHER RESOLVED that the Town Clerk provide copies of the minutes to the Town Board and heads of all Town Boards and departments within 10 days of each meeting and post the minutes at the Harford Post Office and the Community Bulletin Board. FURTHER RESOLVED that the Town Clerk will charge: $20.00 for all returned checks $.15 per copy made on Town copy machine $1.00 per page for outgoing or incoming fax FURTHER RESOLVED that anyone wishing to be on the agenda for a Town Board meeting should call the Supervisor or Clerk by 2:00 pm on the Thursday preceding the Town Board meeting unless a problem occurs after that date. FURTHER RESOLVED that all vouchers and bills are to be submitted to the Town Clerk by 1:00pm on the Thursday preceding the Town Board meeting with the exception of any received in the mail after that date which shall be given to the Clerk by 11:00am the day of the Board meeting. Charles Canfield made a motion to adopt Resolution #7. Ray Marsh seconded the motion. Daryl Cross -Aye 05 M Gary Tennant -Aye Brian Pendell -Aye Chalres Canfield -Aye Ray Marsh -Aye Brian Pendell requested that the Board approve expenditures for attending a Supervisor's meeting to be held in Rochester. The cost of the meeting is $130.00 plus $55.00 per night for 3 nights for a motel. The Voucher for payments was added to the General Abstract #1. Sandy Price, our county legislator, gave her report which is on file a the Town Clerk's office. Code Enforcement issues were discussed. Various complaints were filed concerning Code Enforcement problems including, a fire inspection with no permit, violations at the Farnham residence, a trailer installed on Daisy Hollow with no permit, and the lack of a monthly report. The Clerk stated that in previous months she has had to call to remind him of reports due or work that needed to be addressed, even contacting the Code Enforcement Officer's supervisor to ask that he address the Town's problems. RES #8: BE IT RESOLVED to advertise in the Cortland Standard that the Town of Harford will accept bids for the Code Enforcement position. All persons interested in applying should adress the Board at the regular meeting of the Harford Town Board obn February 7, 2000. Daryl Cross made a motion to adopt Resolution #8. Gary Tennant seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye Brian Pendell will prepare a job description for the Code Enforcement Officer position. The Harford Highway Superintendent gave his report which is on file at the Town Clerk's office. Gordon Leete reported that the signs for the Town of Harford are being rebuilt and will be replaced soon. He also reported that the generator at the Harford Highway Garage has been installed. The Supervisor presented and read his monthly financial report for December. RES #9: BE IT RESOLVED I to approve the Supervisor's monthly report as presented and read. Ray Marsh made a motion to adopt Resolution #9. Charles Canfield seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye RES #10: BE IT RESOLVED I to adjourn the meeting at 10:30pm Chalres Canfield made a motion to adopt Resolution #10. Ray Marsh seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye 07 Respectfully submitted, Elizabeth Larkin, Harford Town Clerk STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD February 07, 2000 The Town Board of the Town of Harford met for a regular monthly meeting on February 07, 2000 at 7;30 pm at the Harford Town Hall. Present at the meeting were Brian Pendell; Supervisor, Gordon Leete; Highway Superintendent, Daryl Cross, Ray Marsh, and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, and Sandy price, our County Legislator. Also present were Fran Casullo, Town Attorney, Richard and Gaynor Russell, Ken Jennison, Doug Staley, Patty Blackman and David Soper and children. The meeting was called to order at 7;38pm. The minutes of the January 03,2000 meeting were read and the following corrections were made. The word "divided" was added to the payment for services for the Bookeepper and Code Enforcement Officer to clarify how they are paid per year. RES #11: BE IT RESOLVED to approve the minutes of the regular Town Board meeting on January 07, 2000 as corrected. Gary Tennant made a motion to adopt Resolution #11. Daryl Cross seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Ray Marsh -Aye Gaynor Russell addressed the Board concerning the purchase of a step stool for persons unable to reach the levers in the voting machine. The Clerk suggested that the machine can be lowered. If this is not feasible, Brian Pendell will look into the purchase of a small step stool. Gaynor Russel reported that there is a problem with leakage of water around the toilet in the ladies room at the Town Hall. Brian Pendell stated that the same problem exists in the men's room. The Highway Department will look -into these problems. David Soper addressed the Board concerning the Town not funding the youth dances. Brian Pendell informed him that the Town has never funded the dances but has tried to help out when funds were not available. Brian stated that previously there had been a Harford Youth Group and there are still funds available in an account in Dryden Bank for youth activities. This account is in the process of being transferred from the previous Youth Group Leaders names to Renee Tennant's name so that she can access the account. The Clerk stated that when the Budget was prepared that only enough money to cover the youth's summer recreation activities had been budgeted for and the requests for funding for dances did not come to the Boards attention until December and January after the Budget had been completed and approved. Bills listed on General Abstract #2, vouchers #16433, Highway Abstract #2, vouchers #5411. and Harford Mills Water District #1 Abstract #2, vouchers #5 and #6 were read by the Clerk and submitted to the Board for review. RES #12: BE IT RESOLVED to approve the bills as submitted and read and for the Supervisor to make the necessary payments. Ray Marsh made a motion to adopt Resolution #12. Gary Tennant seconded the motion. 08 Daryl Cross -Aye 1 1 Gary Tennant -Aye Brian Pendell -Aye Ray Marsh -Aye Rick Stearns from Emery, Webb and Stearns Insurance was present and discuss the Town's Municipal Insurance Coverage which expired February 01, 2000. He presented the Board with a rider that would cover the Town until April 01,2000. He informed the Board that an expected 5%- 7% raise in Insurance premiums from $10756.00 should be expected. A discussion followed whether the Town should continue with the Stearn's Agency or request quotes from other Insurance Companies to get a lower quote. Fran Casullo suggested paying this year's premium and requesting quotes from other insurance companies next year 90 days before the insurance policy expires. RES #13: BE IT RESOLVED to accept sealed bids for Municipal Insurance for the Town of Harford. The bids must be received by the Harford Town Clerk by March 02, 2000 and will be opened at that time by the Clerk and Supervisor and presented to the Board on March 06, 2000. The notice should state that the Town Board reserves the right to accept or reject any or all bids. Ray Marsh made a motion to adopt Resolution #13. Gary Tennant seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Ray Marsh -Aye This will give the Board an opportunity to consider other insurance companies offers while still covered uner the rider by the Stearn's Agency. The Fidelity Bond covering the Supervisor and Tax Collector will remain with the Stearn's Agency until February 01, 2001 and reviewed at that time since the premium with Stearn's is $1400.00 higher than the Town has paid in previous years. Ken Jennison and Doug Staley were present to address the Board concerning the Code Enforcement Officer position. Brian Pendell presented the applicants with a list of expectations by the Board for this position. Fran Casullo informed the Board that the Clerk or Supervisor or 1 1 someone designated by the Board is the Code Enforcement Officer with the contract being awarded to someone to be a building inspector, zoning enforcer and an advisor to the Town's CEO. The Board discussed the option of hiring a CEO as an employee or appointing them by contract. Daryl Cross questioned how much it would cost the Town in insurance for liability coverage for a CEO hired as an employee. Fran Casullo advised the Board not to hire a CEO as an employee stating that very few CEOs in Cortland County are hired this way. Most are under contract and carry their own liability insurance. Ray Marsh stated that in his experience over about 60 soccer referees that it would not be to the Town's advantage to change this position from contract to employee status. Ken Jennison withdrew his application for the position stating that he wished to be hired as as employee. Doug Staley presented the Board with his credentials and the credentials of Life Safety Consultants, a company that he runs. Doug Staley presented the Board with a list of advantages for contracting for this service as opposed to hiring an employee for the job. Doug Staley stated that someone would have to be appointed by the Board to act as Code Enforcement Officer. Doug Staley stated that there are many changes being made to the Building Codes that a building inspector would have to keep abreast of. Doug Staley suggested that the previous Town Law for NYS Building and Fire Codes might need to be updated and presented the Board with a 1 W sample law to compare with the one now on the Town's books. Doug Staley stated that Life Safetly Consultants would be in Harford one day a week at a specific time to accept building applications and would tour the roads on a rotating weekly basis. Inspections would be done at the request of the contractors or owners. Records will be kept in the Town Hall in an open file and at the Town Clerk's office. Doug Staley stated that he would contract for the same fee as Atlantic Inland for the remainder of the year. He asked for a one week notice to commence work. Sandy Price, our County Legislator, gave her report which is on file at the Town Clerk's office. The subject of the Harford Mills Cemetery was discussed. Fran Casullo stated that he will meet with Michael Lane, the Carman's attorney to discuss the matter. Fran Casullo requested that he not be contacted about this by anyone until he has had an opportunity to discuss the matter with Michael Lane stating that previously he had been unindated with information by parties of both sides concerning this matter. RES 914: BE IT RESOLVED to authorize Fran Casullo, Town Attorney, to meet wiht Michael Lane, Carman's attorney, to reach an agreement concerning the driveway to the Harford Mills Cemetery to present to the Board at the regular meeting of the Harford Town Board in March. Gary Tennant made a motion to adopt Resolution #14. Daryl Cross seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Ray Marsh -Aye RES #15: BE IT RESOLVED to re -appoint Robert Earl to the Zoning Board of Appeals for a five year term ending 12/31/04 FURTHER RESOLVED to re -appoint David Drogo to the Harford Planning Board for a 5 year term ending 12/31/04. Daryl Cross made a motion to adopt Resolution #15. Ray Marsh seconded the motion. Daryl Cross -Aye Gary tennant-Aye Brian Pendell -Aye Ray Marsh -Aye The Board reviewed the application submitted by Fred Doyle for dividing his parcel of land on Vanauken Road. The Board decided that this did not require a decision by the Town Board. RES #16: BE IT RESOLVED tha the Supervisor notify Atlantic Inland in writing that due to neglect of duties and violations of the contract for services that the contract for Building Inspector / Zoning Officer will terminate March 31, 2000 between the Town of Harford and Atlantic Inland. FURTHER RESOLVED that the Supervisor contact Doug Staley and request that the Board wishes to contract with Life Safety Consultants for Building Ispector/ Zoning Officer with the stipulation that the wording in his contract for discontinuation of services be 30 days. Ray Marsh made a motion to adopt Resolution #16. Gary Tennant seconded the motion. Ray Marsh -Aye 1 11 12 Brian Pendell -Aye Gary Tennant -Aye Ray Marsh -Aye The Dog Control Officer's report for the month of January was submitted and reviewed. The Highway Superintendent submitted his report and is on file at the Town Clerk's office. Gordon Leete presented the Board with information for state bids on pick-up trucks. Since the delivery time is 210 days, he suggested that they wait until next year to purchase a new truck. The Board instructed Gordon Leete to contact local dealers for better deals and less delivery time. The Superviosr presented and read his monthly financial report for January. RES # 17: BE IT RESOLVED to approve the Supervisor's monthly report for January as presented and read. Daryl Cross made a motion to adopt Resolution #17. Ray Marsh seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Abstained Ray Marsh -Aye RES #18: BE IT RESOLVED to extend the Tax Collection period for Real Property Taxes for the Town of Harford from April 30, 2000 to May 31, 2000. Gary Tennant made a motion to adopt Resolution #18. Ray Marsh seconded the motion. Daryl Cross -Aye Gary tennant-Aye Brian Pendell -Aye Ray Marsh -Aye RES #19: BE IT RESOLVED to approve the Highway Expenditure Agreeement as presented by the Highway Superintendent for the year 2000. Ray Marsh made a motion to adopt Resolution #19. Gary Tennant seonded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Ray Marsh -Aye RES #20: BE IT RESOLVED to adjourn the meeting at 11:10pm. Brian Pendell made a motion to adopt Resolution #20. Ray Marsh seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Ray Marsh -Aye Repectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 STATE OF NEW YORK THESE MINUTES ARE A DRAFT AND SUBJECT TO TOWN COUNTY OF CORTLAND BOARD APPROVAL TOWN OF HARFORD February 15, 2000 The Town Board of the Town of Harford met for a special meeting to discuss the purchase of a new pick-up truck for the Town. Gordon Leete stated that he had contacted several local dealers and two trucks were brought to the Highway Garage for the Board members to veiw. One truck was a 1/2 ton pick-up and a 71/2 foot plow for $23,775.00. Another truck was a 3/4 ton pick-up with a plow package and an 8 foot plow for $24,181.00. Both trucks are available for immediate delivery. Ray Marsh questioned whether it would be in the best financial interest of the Town to purchase a new truck at this time since the Town's pick-up is only two years old. Daryl Cross stated that with the wear and tear on the old truck there would be a much lower trade in value. Gordon Leete stated that the old pick-up would bring a much higher price now that in a year or two because it is under warranty for 7 more months. Gordon Leete also stated that selling the pick- up trucks after two years has been the Town's policy for some time now and the Town has always made money this way. Eventhough the new truck willcost more than what the Town sells the old truck for, in two years the Town should be able to sell the new truck at a profit. Ray Marsh questioned whether or not it would benefit financially by keeping the old truck for another three or four years stating that the difference in the prices of the two trucks could pay for a lot of maintenance and repairs. Brian Pendell stated that the Town has not had to pay out on repairs for the old truck and would like to see the Town stick to the two year buy and sell plan. RES #21: BE IT RESOLVED that the Town of Harford purchase a new 2000 pick-up truck for the Harford Highway Department. Daryl Cross made a motion to adopt Resolution #21. Gary Tennant seconded the motion. Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Nay Gary Tennant -Aye Daryl Cross -Aye RES #22: BE TI RESOLVED to advertise to accept bids for a 3/4 Ton, 2000 pick-up truck, suitable for plow attachment, must meet minimum specifications with a delivery date of two days following notification of bid award. Bid specifications may be obtained from the Harford Town Clerk (844-4091) or the Harford Highway Superintendent (844-9176) Bids must be received by the Harford Town Clerk by 11:00am, Tuesday, February 29, 2000 and will be opened at the Harford Town Hall on Tuesday, February 29, 2000 at 12:00 noon. Charles Canfield made a motion to adopt Resolution #22. Gary Tennant seconded the motion. Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Nay Gary Tennant -Aye Daryl cross -Aye Gary Tennant suggested that the Harford Hoghway Superintendent obtain prices for a pole pruner and report to the Board at the next meeting. 13 14 RES #23: BE IT RESOLVED to adjourn the meeting at 7:50pm. Daryl Cross made a motion to adopt Resoltuion #23. Brian Pendell seconded the motion. Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully Submitted, Elizabeth Larkin, Harford Town Clerk 1 11 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD March 06, 2000 The Town Board of the Town of Harford met for a regular monthly meeting on March 06, 2000 at 7:30pm at the Harford Town Hall. Present at the meeting were Brian Pendell, Supervisor, Charles Canfield, Daryl Cross, Ray Marsh, and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Mary Ann Negus; Town Historian, Sandy Price; County Legislator, and Tracie Thompson. The minutes of the regular monthly meeting held on February 07, 2000 and the minutes of the special meeting held on February 15, 2000 were read for information and corrections. RES #21: BE IT RESOLVED that the minutes of the regular meeting of the Harford Town Board held on February 07, 2000 and the minutes of the special meeting held on February 15, 2000 be approved as read. Ray Marsh made a motion to adopt Resolution #21. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Mary Ann Negus gave her annual report as Town Historian which is on file at the Town Clerk's office. Mary Ann presented the Board with some of the pictures and pamphlets that had been donated to the Town last year. She also reported on various activities and presentations she had been involved in last year. Mary Ann again requested that the ceiling upstairs at the Town Hall be repaired. Mary Ann reported on meetings she had been to as a representative of the Census 2000 project. The Census has begun and she should receive a preliminary report by late summer. Bills listed on General Abstract #3, vouchers #34444, Highway Abstract #3, vouchers #12420, and Harford Mills Water District #1 Abstract #3, vouchers #7 and #8 were read by the Clerk and submitted to the Board for review. RES #22: BE IT RESOLVED to approve the bills as submitted and to authorize the Supervisor to make the necessary payments. Gary Tennant made a motion to adopt Resolution #22, Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell reported that Fran Casullo was unable to attend the meeting but did call Brian concerning the driveway to the Harford Mills Cemetery. Brian reported that Fran Casullo had met with the Carman's lawyer, Michael Lane to reach an agreement over the driveway issue. The 15 M Carman's lawyer stated that the Carman's would grant right of way if the Town reimbursed then for legal fees, survey fees and time lost from work concerning this matter. The amount suggested was $2200.00. Fran Casullo stated that he felt this was an unrealistic amount and would negotiate to reduce it. Daryl Cross stated that this problem had been blown out of proportion and stated that Brian should ask Fran Cassullo to obtain a description of items for which the Carmans are requesting to be paid and submit it to the Board so that the issue can be resolved. The Clerk stated that the roadway is listed in warranty deeds since 1890 to the present and is undeniably the Town's property although the boundary is unclear since the stream bank has undoubtedly changed in the last 100 years. Ray Marsh questioned whether any of the Board members had read the deeds. Brian stated that he had read material given to him by the previous Supervisor but not the deeds. Brian Pendell suggested making a roadway from Route 38 and not using the entrance from Route 200. Gary Tennant suggested that the requests for payment by the Carman's should be discussed during an executive session at the next meeting. Bids for the cemetery mowing job were submitted. Only one bid was submitted; from Dean Williams. The bid was for $3968.00. RES #23: BE IT RESOLVED to reject the bid submitted by Dean Williams for mowing the Harford and Harford Mills Cemetery for the year 2000. FURTHER RESOLVED: to re -advertise the mowing of the cemeteries for a possible lower bid submission. Daryl Cross made a motion to adopt Resolution #23. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye GaryTennant-Aye Daryl Cross -Aye Brian Pendell submitted the following correspondence: -from CHIPS: stating the the amount of monies received from the state for Highway improvement for this year should be more than $5000.00 but les than $7,000.00. Brian Pendell stated that he had contacted Atlantic Inland concerning termination of the Contract with the Town of Harford with them for Code Enforcement. Brian also stated that he had submitted a copy of a contract to be made with Doug Staley for Code Enforcement and all that was needed was an amount.( Previously, Doug Staley stated that he work for whatever amount we had contracted with Atlantic Inland.) Brian stated that he had contacted Doug Staley to inform him that the Town had voted to contract with him for Code Enforcement commencing April 01, 2000. Bids were read and submitted to the Board for a 2000 pick-up truck. The bids had been previousloy opened at a special meeting of the Town Board on February 15, 2000. The bids submitted were as follows: from Stafford in Dryden- $23,047.94 from Royal Motors in Cortland- $21, 913.63 Both bids include a plow package. RES #24: BE IT RESOLVED to award the bid to the lowest bidder, Royal Motors in Cortland for 17 $21, 913.63. Daryl Cross made a motion to adopt Resolution #24. Gary Tennant seconded the motion. Ray Marsh -Nay Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The bids and specifications for the truck are on file at the Town Clerk's office. RES #25: BE IT RESOLVED to purchase on state bid an 8' West -pro plow from Roberts Equipment in Cazenovia for $1945.00 Gary Tennant made a motion to adopt Resolution #25. Charles Canfield seconded the motion. Ray Marsh -Nay Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #26: BE IT RESOLVED to ammend Highway Abstract #3 for the year 2000 to add voucher #21 for payment for the pick-up truck for $21,868.63. Daryl Cross made a motion to adopt Resolution #26. Gary Tennant seconded the motion. Ray Marsh -Nay Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #27: BE IT RESOLVED to advertise the 1998 pick-up truck for sale with the plow for a minimum bid of $17,000.00. The Harford Highway Superintendent will submit specifications to the Clerk for advertising. The bids must be received by the Harford Town Clerk by noon on March 31, 2000. All bids will be opened at the April 03, 2000 regular Board meeting. The Town Board of the Town of Harford reserves the right to accept or reject any or all bids. Charles Canfield made a motion to adopt Resolution #27. Daryl Cross seconded the motion. Ray Marsh -Nay Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Bids were submitted for the Town's insurance coverage. The bids were previously opened at a special meeting on February 15, 2000 so that the Supervisor could compare the coverage bid upon by different companies. Bids submitted were as follows: Stearn's Insurance Agency from Fishkill, NY -$13,190.79 Cotterill Agency (St Paul Insurance) from Dryden, NY- $9,259.00 M RES # 29: BE IT RESOLVED to contract with the Cotterill Agency for municipal insurance coverage for the period of April 01, 2000 to March 31, 2001 for the amount of $9,259.00. Gary Tennant made a motion to adopt Resolution #29. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Both bids and policies include the Bond covering the Tax Collector and Supervisor and are on file at the Town Clerk's office. Brian Pendell will contact both companies concerning the Board's decision. A building permit application was submitted by the Town Clerk for Pattons for a modular home to be place on Virgil Creek road. RES #30: BE IT RESOLVED to accept the recommendation of the Harford Planning Board to approve the application for a modular home to be placed by Cayuga Country Home for Pattons on Virgil Creek road. Daryl Cross made a motion to adopt Resolution #30. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price, our County Legislator, gave her report which is on file at the Town Clerk's office. The Dog Control Officer's report was submitted for the month of February and is on file at the Town Clerk's office. The Harford Highway Superintendent submitted his monthly report which is on file at the Town Clerk's office. The Highway Superintendent requested that the Board consider purchasing new doors and openers for the Highway Garage that had not been replace before. The Highway Superintendent explained that a lot of heat is lost through the old doors and that more money could be saved on heating oil cost if the doors had openers and could be closed quicker upon entering and leaving the garage with equipment. Prices for different doors and openers were submitted by the Highway Superintendent. Brian Pendell suggested that Sandy Price request that the County pay for one door and one remote opener since one bay is used by the Cortland County Highway Department. Several Board members suggested that the Highway Superintendent price openers at Lowes or Grangers in Vestal or Ithaca and install the openers themselves. RES # 31: BE IT RESOLVED to purchase one door from Baker's for $1945 to be installed at the Harford Highway Garage. Daryl Cross made a motion to adopt Resolution #31. Charles Canfield seconded the motion.. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Gordon Leete will report on prices for garage door openers at the next meeting. The Supervisor's monthly financial report was submitted and read for the month of February, 2000 and is on file at the Town Clerk's office. RES #32: BE IT RESOLVED to approve the Supervisor's monthly financial report for February, 2000 as submitted and read. Ray Marsh made a motion to adopt Resolution #32. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye Minutes of the Harford Planning Board were submitted and reviewed and are on file at the Town Clerk's office. No monthly report was submitted for the Code Enforcement Officer. RES #33: BE IT RESOLVED to adjourn the meeting at 9:58pm. Ray Marsh made a motion to adopt Resolution #33. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -ye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk I L We 20 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD April 03, 2000 The Town Board of the Town of Harford met on April 03, 2000 at the Harford Town Hall for a regular monthly meeting and to hold a Public Hearing on the Housing Rehabilitation Grant. Present at the meeting were Brian Pendell; Supervisor, Gordon Leete; Highway Superintendent, Charles Canfield, Daryl Cross and Ray Marsh; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Ann Hotchkin from THOMA Associates and Tracey Thompson. Minutes of the regular meeting of the Harford Town Board held on March 06, 2000 were read for information and corrections. The minutes were corrected as follows: "undeniably' was omitted from the first paragraph on the second page concerning the Harford Mills Cemetery roadway. RES #34:13E IT RESOLVED to approve the minutes of the March 06, 2000 regular Board meeting as read and corrected. Ray Marsh made a motion to adopt Resolution #34. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Tracey Thompson addressed the Board concerning various code violations including the empty fuel tanks in Harford Mills, the abandoned house on the Klein property and the Neville property and the porch at the Farnham trailer on Rt 38. The Board informed Tracey that the Town had just contracted with a new Code Enforcement agency and hopefully these problems will be taken care of soon. Bills listed on General Abstract #4, vouchers #45465, Highway Abstract #4, vouchers #22433, and Harford Mills Water District #1 Abstract #4, vouchers #9 and #10 were read by the Clerk and submitted to the Board for review. RES #35: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments with the exception of a voucher submitted by Atlantic Inland. Daryl Cross made a motion to adopt Resolution #35. Ray Marsh seconded the motion. Daryl Cross -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye Brian Pendell declared the Public Hearing for the Housing Rehabilitation Grant to be open at 8:10pm. Ann Hotchkin read the notice of the hearing as it appeared in the Cortland Standard. Ann Hotchkin explained how the program would work and who would be eligible. She also explained that funding for these grants are now processed fron New York State and not the Federal Government. The cost to re -submit the Grant will be about $200.00 to cover the cost of copying the Grant previously submitted. The application deadline is April 28, 2000 and the Town should know in about 90 days if the Grant is approved. 1 21 After all persons desiring to be heard for and against such Grant application had been heard, Brian Pendell declared the Public Hearing closed at 8:27pm. RES #36: BE IT RESOLVED to approve the Housing Rehabilitation Grant to be submitted by THOMA Associates on behalf of the Town of Harford by April 28, 2000 and to authorize the Supervisor to sign the necessary documents on behalf of the Town of Harford. Total monies to be received by the Grant would be about $400,000.00. Charles Canfield made a motion to adopt Resolution #36. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Sandy Price, our County Legislator, gave her monthly report which is on file at the Town Clerk's office. Sandy Price reported that she had contacted the Cortland County Highway Department and that they had agreed to pay for one garage door and opener at the Harford Highway Garage that opens into the bay used by the County. Brian Pendell reported that he had been contacted by Renee Tennant and that she was applying for funds through the County to help pay for dances at the Town Hall. The money is available through the County because other Towns did not use the money that had been allotted for them through the Youth and Recreation Department. Brian Pendell submitted the following correspondence: -from Haefle Cable TV- rates will go up but more channels and services will be made available. -the State Equalization rate for Harford is 100% -there will be a $30.00 surcharge imposed by the State for persons convicted of violating the Handicap Parking laws. Brian Pendell asked that the Highway Department purchase two Handicap Parking signs and a No Parking sign for the Town Hall parking lot. The Clerk reported that no bids had been received for the Town's pick-up truck. Gordon Leete will move the truck to the intersection of Route 221 and Route 200 for the week- end in hopes that someone going to the Maple Festival in Marathon would be interested in purchasing the truck. Bids for the Cemetery Mowing job were opened and read. BHLD, Berkshire- $65.00 per mowing time per cemetery Farber Landscape, Cincinnatus- April 15 - November 01 $1999.00 for both cemeteries Dean Williams, Harford- $3988.00 for both cemeteries Herb Brecht, Dryden- $32.50 per hour for Harford Mills Cemetery (@4 hours) per mowing time 22 $32.50 per hour for Harford Cemetery (@31/2 hours) per mowing time RES #37: BE IT RESOLVED to accept the bid from BHLD and award the mowing job for both cemeteries for the year 2000 to BHLD, Berkshire. Daryl Cross made a motion to adopt Resolution #37. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye A bill will be submitted monthly for payment by BHLD for mowing the cemeteries. Brian Pendell reported that Fran Casullo and Michael Lane are co -drafting an agreement for the right of way for the Harford Mills Cemetery. RES #38: BE IT RESOLVED to amend the Highway Budget for 2000 as follows to pay for the new pick-up truck: to decrease the Appropriated Fund Balance DA599 by $22000.00 to increase the Est Appropriations DA960 by $22000.00 (Subsidiary-DA5130.2- Machinery) Charles Canfield made a motion to adopt Resolution #38. Daryl Cross seconded the motion. Daryl Cross -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Nay The Clerk requested permission from the Town Board to contact the VFW in Dryden for flags to commemorate the veterans buried in the Harford Mills and Harford Cemeteries and purchase the flags if needed. Permission was granted. The Dog Control Officers monthly report for March was submitted and reviewed by the Board and is on file at the Town Clerk's office. The Highway Superintendent submitted his report which is on file at the Town Clerk's office. The Highway Superintendent requested that the Board consider hiring a part-time Highway employee for the summer. The person in mind is Albert Breault who was the previous Highway Superintendent for the Town of Lapeer. The Highway Superentendent requested that the Fire Department be reminded that they must record when gas is taken from the Highway Garage so that the records can be kept accuarately and that an accurate billing can be made at the end of the year. Gordon Leete reported on hours spent repainting, washing and repairing equipment. RES #39: BE IT RESOLVED to purchase two garage doors for the Harford Highway Garage and no garage openers. The openers will be considered when preparing the Budget for the year 2001. Ray Marsh made a motion to adopt Resolution #39. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Ray Marsh questioned if Gordon Leete had priced a trimmer saw as previously mentioned by Gary Tennant. Gordon Leete stated that he had priced the trimmers and felt the best deal was for a Stiehl trimmer for $499.00. Ray Marsh will contact Sautter Construction from Marathon to do repair work on the ceiling upstairs at the Town Hall. RES #40: BE IT RESOLVED to advertise for bids for the scraping, preppping and painting of the Harford Town Hall. The Bids must be received by the Harford Town Clerk by noon, April 28, 2000 and will be opened at the regular Harford Town Board meeting held on May 01, 2000. Brian Pendell made a motion to adopt Resolution #40. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye The Supervisor's monthly financial report was submitted and reviewed by the Board. RES #41: BE IT RESOLVED to approve the Supervisor's monthly report as submitted and read. Ray Marsh made a motion to adopt Resolution #41. Charles Canfield seconded the motion. Daryl Cross -Aye Brian Pendell- Abstained Charles Canfield -Aye Ray Marsh -Aye RES #42: BE IT RESOLVED to adjourn the meeting at 9:45pm. Daryl Cross made a motion to adopt Resolution #42. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 23 24 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD May 01, 2000 The Town Board of the Town of Harford met for a regular monthly meeting on May 01, 2000 at the Harford Town Hall on May 01, 2000 at 7:300m. Present at the meeting were Brian Pendell; Supervisor, Charles Canfield, Daryl Cross, Ray Marsh and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin, Town Clerk, Sandy Price; County Legislator, Renee Tennant and Tracy Thompson. Minutes of the regular monthly meeting on April 03, 2000 were read for information and corrections. RES #43: BE IT RESOLVED to approve the minutes of the regular Town Board meeting held on April 03, 2000 as read. Ray Marsh made the motion to adopt Resolution #43. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Abstained Daryl Cross -Aye Renee Tennant addressed the Board concerning use of the Town's softball field by the Dryden Kiawanis Club. She explained that more children from Harford are involved in the Dryden softball league. She also requested that the Town provide a port -a -john at the field for use at practice and games. Renee also reported that 78 children from Harford attended the last dance and they made enough money to pay for the next dance. Renee reported that four summer trips are planned for Harford children and that they would be teaming up with Marathon this year for the trips. Renee reported that full recreation programs will be sponsored by the County in both Harford and Harford Mills this year. Renee stated that the food pantry is doing well and has not been used yet. RES #44: BE IT RESOLVED to approve the use of the Harford softball field by the Dryden Kiawanis Club for games and practices for the children's softball leagues pending the coverage of this use by the Town's insurance or an insurance policy carried by the softball leagues. Daryl Cross made a motion to adopt Resolution #44. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Renee Tennant was instructed to check with Veva Padbury for times and dates of when the field is available for use by the Dryden Kiawanis Club. The Supervisor will notify the port -a -john company to have a port -a john placed at the park. Dave Klein was present to address the Board concerning his property on Route 38. The house on the property has been previously condemned. Dave Klein was questioning a bill that was sent 1 to him by the Harford Fire Department for over $2000.00 to have the building burned. He questioned the reason for such a high price for burning the building stating that last year he had been under the impression that the Fire Department would be more that happy to do the job. Although this is a question for the Harford Fire Department and not the Town Board, Brian Pendell explained the reason for the charges. Brian stated that last year the Harford Fire Department burned three buildings for different people with a very minimul donation. Brian stated that it cost the Fire Department money to burn these buildings and they could not afford to do this anymore. Brian explained that the Klein property is in a very dangerous location on a State Highway and also poses a problem with the DEC since the stream adjacent to the building runs into a protected trout stream. Brian stated that maybe Dave Klein should consider having the building demolished and hauled away. The Town Board reserves the right to have the building destroyed and the bill sent to the landowner if the problem is not resolved in a timedly matter after notification to the landowner. Brian stated that this problem will be discussed at the next meeting of the Harford Fire Department and invited Dave Klein to attend the meeting. Bills listed on General Abstract #5, vouchers #66479, Highway Abstract #5, vouchers #34443, and Harford Mills Water Distrcit #1 Abstract #5, voucher #11 were read and submitted to the Board for review. RES #45: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Ray Marsh made a motion to adopt Resolution #45. Charles Canfield seconded the motion Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price, our County Legislator, gave her report which is on file at the Town Clerk's office. Bids for the painting of the Town Hall were submitted and read. Since there was some confusion over which bids included the price of materials as well as labor, the Supervisor wil contact the bidders and resubmit the bids at the next Board meeting. Brian Pendell asked about the garbage receptacle at the Town Hall. Gordon Leete will purchase a new container from Seamans wood shop. The Town Board suggested a mail box for a drop box at the Town Clerk's office. The Clerk will purchase a box for this purpose. Brian Pendell reported on strengths and weaknesses of the new Code Enforcement Officer. Although, there have been some complaints at the beginning of his appointment he has been doing better. No Code Enforcement report was submitted. The Dog Control Officer's report was submitted and reviewed by the Board for the month of April. Ray Marsh reported that he will meet with Mark Sautter of Sautter Construction from Marathon to discuss work needed at the Town Hall. Gordon Leete submitted his report as Highway Superintendent which is on file at the Town Clerk's office. LJ 25 26 Gordon Leete reported on a meeting that he will be attending in Ithaca for Highway Superintendents. The cost of the meeting is $65.00. Gordon Leete stated that Breault cannot work for the Town this summer. Gordon Leete stated that there is a problem with manure on Kells and Scutt Hill roads and that the roads have been rutted and eroded by culverts being clogged by use of the roads when the dirt was very soft. Gordon Leete reported that he had purchased a trimmer saw and helmets and earmuffs to use when using the trimmer. Gordon Leete stated that they would be broom sweeping the roads in the near future. Ray Marsh questioned whether anyone had submitted a bid for the old pick-up truck. Gordon Leete stated that he had received a call from a person in Pennsylvania but had not been able to contact him yet. Gordon Leete stated that the Highway Department doors should be delivered this month. The Supervisor read and submitted his report for the month of April. RES #46: BE IT RESOLVED to approve the Supervisor's monthly report as submitted and read. Ray.Marsh made a motion to adopt Resolution #46. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye Brian Pendell reported that he had been contacted by Fran Casullo concerning the Harford Mills cemetery. Fran Casullo stated that he had contacted the Carman's lawyer numerous times by phone and mail but had received no reply. Brian Pendell will notify Patty Blackman of the situation. RES #47: BE IT RESOLVED to adjourn the meeting at 9:30pm. Ray Marsh made a motion to adopt Resolution #47. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk C 27 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD June 05, 2000 The Town Board of the Town of Harford met for a regular monthly meeting on June 05, 2000, at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Charles Canfield, Daryl Cross, Ray Marsh, and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator and several Harford residents. Minutes of the regular monthly meeting held on May 01, 2000 were read for information and corrections. RES #48: BE IT RESOLVED to approve the minutes as read. Brian Pendell made a motion to adopt Resolution #48. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Mike Price addressed the Board to inquire if the Town had any regulations in regards to cleaning out an existing pond. The pond is located off of Route 200. Mike Price stated that he had already contacted the DEC and was waiting to begin work until he checked to see if the Town had any regulations concerning this kind of work. Brian Pendell advised Mike Price to contact the Code Enforcement Officer concerning this matter. Bills listed on General Abstract #6, vouchers #834100, Highway Abstract #6, vouchers #44453, and Harford Mills Water District #1 Abstract #6, vouchers #12413 were submitted to the Board for review. RES #49: BE IT RESOLVED to approve the bills as presented and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #49. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye Sandy Price, our county legislator, gave her report which is on file at the Town Clerk's office. Brian Pendell informed Sandy that Sharon Canfield, Town Justice, has had some problems getting the Assistant District Attorney to come to the Harford Town Court. Sandy stated that she believed the Assistant DA only went to the town's courts once a month but she would investigate the matter and report back to the Board. RES 950: BE IT RESOLVED not to pay voucher #91 to Atlantic Inland and that Brian Pendell w write.a letter to Atlantic Inland stating that the bill for the last two months of service will not be paid unless written documentation can be made showing that Atlantic Inland did do code enforcement work during the months in question. Daryl Cross made a motion to adopt Resolution #50. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Town Clerk stated that the Board needs to appoint someone to cover the graves after a burial in the Town. Previously the fee was $120.00 paid at the time of burial by the person paying for the burial and made directly to the one covering the grave. There are only a few burials per year. The Clerk stated that Thomas Larkin from Virgil offered to do the job. RES #51: BE IT RESOLVED that Thomas Larkin be appointed to cover the graves at the Harford and Harford Mills Cemeteries for the remainder of the year 2000. Gary Tennant made a motion to adopt Resolution #51. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell reported that the DEC will not allow the house on the Klein property on Route 38 in Harford to be burned and that the house will be demolished and buried on site. Brian Pendell also reported that Fran Casullo had sent copies of letters that had been sent to the Carman's lawyer dated March 28 and May23, 2000 concerning the Harford Mills cemetery driveway but as yet had received no reply. Brian reported that Renee Tennant had received $900.00 from the County to use to help fund the teen dances in Harford. Renee also reported that the monies needed for the summer programs in Harford for children would be the same as last year's. Brian reported that the Dryden Kiawanis baseball league is covered by thier own insurance when using the Harford baseball field and will submit a copy of the insurance to the Town. Ray Marsh questioned whether the old backstop had been removed at the Harford Park. Gordon Leete stated that that would be taken care of this month. The following bids were submitted for the scraping, prepping and painting of the Town Hall. James Everidge-$2670.00 Wayne Benjamin -$7400.00 . Timothy Stolkholm-$5300.00 RES X452: BE IT RESOLVED to award the bid to the lowest bidder to scrap, prep and paint the Town Hall on Route 38 in Harford. The lowest bidder being James Everidge of Richford, NY for $2670.00. This bid includes all supplies needed including paint. This bid award is contingent 2s upon proof of insurance coverage to be submitted by James Everidge to the Town. Gary Tennant made a motion to adopt Resolution #52. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Gary Tennant stated that the stream north of 221 that runs through Harford is clogged with trees and needs to be cleaned out. RES ##53: BE IT RESOLVED that Brian Pendell send a letter to the State DOT requesting that an investigation be done on the stream to the north of Route 221 in Harford and that any necessary steps be taken to remove trees and shrubs that would cause flooding in the Town. Gary Tennant made a motion to adopt Resolution #53. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Code Enforcement Officer's reports were submitted for the months of April and May, 2000 and are on file at the Town Clerk's office. The Dog Control Officer's report was submitted and reviewed for the month of May, 2000 and is on file at the Town Clerk's office. The Highway Superintendent submitted his report to the Board for the month of May, 2000. The report is on file at the Town Clerk's office. The Board complimented the Highway Superintendent for the maintenance and painting done on the Town's equipment. Gordon Leete stated that the Board should consider obtaining a metal bin to be placed at the Highway Garage for people to dispose of unwanted metal items. The Highway Superintendent reported that the new garage doors for the Highway Garage have been installed. Gordon Leete stated that he had attended schooling for Highway Superintendents and it had been very informative. Gordon Leete reported on damage done by a vehicle at the Harford Mills playground by a youth in Harford Mills. He presented the Board with pictures of the damage done and that the youth will appear before Judge Canfield. Brian Pendell stated that he had sent an estimate of damages done at the park totaling $371.00 to Assistant District Attorney Wendy Franklin. Charles Canfield asked about the Town sign that is missing as you enter Harford Mills on Route 38. Gordon Leete stated that the sign has been painted and that it will be replaced soon. 30 Gordon Leete stated that a new garbage bin had been placed at the Town Hall. RES ##54: BE IT RESOLVED that the Highway Superintendent obtain a bin for metal items to be placed in at the Highway Garage. All items containing refrigerants must have the gas removed and tagged appropriately. The Highway Superintendent will contact the Town Clerk as to when the bin will be at the Highway Garage. The Clerk will advertise the availability of the bins. Daryl Cross made a motion to adopt Resolution #54. Gary Tennant seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye The Supervisor submitted and read his monthly report for May, 2000. RES #55: BE IT RESOLVED to approve the Supervisor's monthly report for May, 2000 as submitted and read. Ray Marsh made a motion to adopt Resolution #55. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye After some discussion by the Board, Brian Pendell stated that because of the 4th of July holiday that the Town Board meeting for July will be held on July 10, 2000 instead of July 3, 2000. RES #56: BE IT RESOLVED that the meeting be adjourned at 9:05pm. Daryl Cross made a motion to adopt Resolution #56. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Town Clerk 1 31 STATE OF NEW YORK COUNTY�OF CORTLAND TOWN'OF 44ARFORD` July 10, 2000 'The Town Board of the Town of Harford met for a regular monthly meeting on July 10, 2000 at ti e.HaH6rd.Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Gordon L:eete; Highway Superintendent, Daryl Cross and Gary Tennant; Councilmen* ,° Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator and several Harford residents. Minutes of the June 05; 2000 regular Town Board meeting were read for information and corrections. Corections made were as follows: The voucher numbers for the Highway Department were changed to #44-#53; the paragraph concerning the house on the Klein property should have stated that the house can be demolished not will be demolished. RES #57:' BE IT RESOLVED to approve the minutes as corrected. Daryl Cross made a motion to adopt Resolution #57. Gary Tennant seconded.the motion. Gary Tennant -Aye Daryl Cross -Aye Brian Pendell -Aye James Everidge submitted proposals for work to be done at the Town Hall. No decison was made concerning the work to be done due to the absence of two councilmen. David Brownand Anne Wiegard of O'Brien Hill Road were present to request that they be allowed -an extension to clean up junk on their.property. They stated that they had tried to contact the Code -Enforcement Officer by phone and mail but had received no reply. They have contacted, a Company: out of Dryden to remove the junk but are waiting for the ground to dry before having it removed. The Board, granted the extension. Ed McHale was present to inquire about a permit he had obtained several years ago for a lawnmower repair shop at the old creamery on Creamery'H< oad. The Clerk informed him that the permits. expire after one year. The Town Clerk asked the Board to consider closing off a corner of the Town Hall to be used for a Town Clerk's office. The decision was tabled due to the absence of two Board memebers. Bills listedon General Abstract #7, vouchers #1044115, Highway Abstract #7, vouchers #54 - and Harford Mills Water District #1, vouchers #14415 were submitted to the Board for review. RES #58. BE IT RESOLVED'to approve the bills as presented and for the Supervisor to make the necessry payments. Gary Tennant made a motion to adopt Resolution #58. Daryl Cross seconded the motion. Gary Tennant -Aye Daryl Cross=Aye Brian Pendell -Aye The following correspondence was submitted: M a refund check for the Bond was submitted from the Stearns Agency by the Supervisor for $1986.00 -notification from Renee Tennant that the Harford Teen Group will keep the"mon.gy.)p the account at Dryden Bank and will not be used by the Harford Youth Group -Sandy Price submitted a letter she had sent to the State Department of Transportation concerning the problem with growth of shrubs and trees under the bridge on Route 38 and in the stream. Sandy Price, our county legislator submitted her report which is on file at the Town Clerk's office. Sandy reported that she had contacted Tom Jewitt about the Assistant DA coming to Harford. Two building permit applications were submitted for review by the Town Board. RES #59 BE IT RESOLVED to accept the recommendation by the Harford Planning Board to approve the building permit application for a manufactured home to be placed on the Marjorie Roberts property on Route 221. Brian Pendell made a motion to adopt Resolution #59. Daryl Cross seconded the motion. Gary Tennant -Aye Daryl Cross -Aye Brian Pendell -Aye RES #60:SE IT RESOLVED to accept the recommendation of the Harford Planning Board to approve the building application submitted by MVE Homes for a manufactured home off of Daisy Hollow Rd. r Daryl Cross made a motion to adopt Resolution #60. Gary Tennant seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Problems concerning the Code Enforcement Officer were discussed. The major complaint was inaccessibility for answers and that the calls and questions made by the residnets of Harford are not being rgsponded to. The Clerk stated that in the future, Orders to Remedy should have the name and'phone number of the Code Enforcement Officer on them. Brian Pendell stated that any person.who answered the Orders to Remedy and are attempting to comply with them will be granted extensions as needed. Brian Pendell stated that he had been notified by Fran Casullo that the bill for the services of Code Enforcement Officer from Atlantic Inland should be paid. RES 961: BE IT RESOLVED that the bill submitted for code enforcement submitted by Atlantic Inland for;the last quarter that they h -contracted with the Town of Harford be paid under protest. Brian Pendell made a motion to adopt Resolution #61. Gary Tennant seconded the motion. Brian pendell-Aye Gary Tennant -Aye Daryl Cros's-Aye I I� Gordon Leete gave his report as Highway Superintendent and the report is on file at the Town Clerk's office. Gordon Leete thanked Brian Pendell for washing and waxing the.old pickup truck which is for sale. RES #62: BE IT RESOLVED that the Town of Harford accept sealed bids for three complete sets of garage doors Including tracks measuring 14'2" X 12'. The Bids will be opened at the regularErwn Board meeting on August 7, 2000. Bids should be clearly marked "Door Bid" and should be sent to Harford Town Clerk, PO Box 120, Harford, NY 13784. All bids must be received -by August 4, 2000. The doors may be viewed at the Highway Garage on Route 38 in Harford. Wuestions concerning the doors should be addressed to the Harford Highway Superintendent at (607) 844-9176 8:OOAM-12:00 noon, Monday -Thursday. Gary Tennant made a motion to adopt Resolution #62. Daryl Cross seconded the motion. Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Clerk will submit the advertisement for the garage doors in several newspapers. RES #63:13E IT RESOLVED that the Town Board of Harford accept the resignation of Richard Blackman, Jr from the Harford Highway Department and thank him for his years of service to the Town: GaryTennant made a motion to adopt Resolution #63. Brian Pendell seconded the motion. Gary Tennant -Aye Brian Pendell -Aye Daryl Cross -Aye RES #94: BE IT RESOLVED to appoint Don Muckey as Deputy Highway Superintendent for the remainder of the year 2000 to replace Richard Blackman, Jr. Daryl Cross made a motion to adopt Resolution #64. Gary Tennant seconded the motion. Daryl Cross -Aye Gary.Tennant-Aye Brian Peridell-Aye RES #65: BE IT RESOLVED to increase the possible pay for part-time help for the Highway Department form. $6.50.-$8.50 per hour.. Decision for the hourly wage to be paid will be made by the Highway Superintendent. Daryl Cross made a motion to adopt Resolution #65. Gary Tennant seconded the motion. Daryl Cross=Aye Gary Tennant -Aye Brian, Pendell -Aye Gordon Leete presented the Board with applications he had received for a new highway employee.`The matter was postponed until the next Board meeting due to the abscence of two Board members. 1 33 34 RES #66: BE IT RESOLVED to increase the maximum hourly wage for a full-time highway employee to $11.00er hour. The decison for hourly wage to be`paid will be made by the Highway Superintendent. Gary Tennant made a motion to adopt Resolution #66. Daryl Cross seconded the motion. Gary Tennant -Aye Daryl Cross -Aye Brian Pendell -Aye Brian Pendell informed the Board that he had been advised by Fran Casullo and the State Comptroller's Office that Board members cannot work for the Town Highway Department unless a Local Law has been passed allowing them to do so. Dean Carpenter requested that the Board consider purchasing flag holders for the veterans graves that are decorated each Memorial Day. The Clerk will obtain prices for these and present them at the next Board meeting. The Supervisor presented and read his monthly financial report which is on file at the Town Clerk's office. RES ##65: BE IT RESOLVED that the Supervisor's report be approved as presented. Daryl Cross made a motion to adopt Resolution #65. Gary Tennant seconded the motion Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Gr6n Leete reported that prisoners from the County will be available for work if needed in the 0 Wn Town. The Clerk questioned when the Mender property that had been purchased by the Town is going to be cleaned so that it can be annexed to the Harford Mills Cemetery. RES #66: BE IT RESOLVED that the meeting be adjourned at 9:45pm. Gary Tennant made a motion to adopt Resolution #66. Brian Pendell seconded the motion. Gary. Tennant -Aye Daryl cross -Aye Brian Pendell -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 35 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD August 07, 2000 The Town Board of the Town of Harford met for a regular meeting on August 7, 2000 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Charles Canfield, Daryl Cross, Ray Marsh and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Paul Burhans; Dog Control Officer, Doug Staley; Code Enforcement Officer, Sandy Price; County Legislator and several residents of Harford. The minutes of the regular Town Board meeting held on July 10, 2000 were read for information and corrections. RES 969: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #69. Gary Tennant seconded the motion. Ray Marsh -Abstained Charles Canfield -Abstained Brian Pendell -Aye Daryl Cross -Aye Gary Tennant -Aye Paul Burhans addressed the Board concerning Dog Control in the Town. Paul reported that he had recently attended a State meeting for Dog Control Officers. The State strongly suggests that a dog ennumeration be done every two years. Paul stated that the Town should hire someone other than the Dog Control Officer to prevent a conflict of interest in this area. Paul suggested that forms be supplied by the Town for this person to use so that all information desired is obtained with a completion date for the ennumeration defined. The average pay for this job is $2.00 per dog. Paul Burhans reported that problems with cats are increasing and he had also received a complaint about a pot belly pig. Paul suggested that his title be changed to Animal Control Officer. Paul reported that a dangerous dog complaint had been filed in the Trailer Park. The dog had received his rabies shots but had not been licensed. The Harford Judge ordered the dog seized. The Town's lawyer will meet with both parties to try to reach a settlement. If no settlement can be reached the parties will be required to appear before the Harford Town Court. Robert Neville and Sue Nichols addressed the Board concerning problems Mr Neville has incurred obtaining a permit for an 8 foot stockade fence on his property. Doug Staley informed the Board that he had met with Robert Neville and had informed him that he could not obtain a permit for the fence until proof of insurance was suppled in compliance with a Department of Labor Law. Doug Staley stated that the old fuel tanks that are on the property and the condemned house are in violation of Local and State laws and these violations need to be addressed before any permits can be issued for this property. Brian Pendell stated that children have been playing on the tanks and that they need to be removed. They are considered junk by the Town because they were discarded as fuel tanks that were no longer usable. Brian also stated that there is an extensive file of violations against the house on this property. Mr Neville contended that the fence would put them in compliance with Local Laws since the tanks would not be visable from the road behind the fence. Mr Neville stated that he was unaware of any ILI previous violations against the house. Brian Pendell suggested that all parties involved including the Town's lawyer the Neville's lawyer and the Town Code Enforcement Officer meet to resolved this problem. Rober Earl addressed the Board concerning two Order To Remedies he had received. Bob Earl stated that he realized that the Town had recently changed Code Enforcement Officers but stated that both instances for which he had been cited for violations he had discussed with the previous Code Enforcement Officers and had been given verbal approval by them. Bob Earl stated that he had complied to one violation by obtaining a building permit for rennovation on his mobile home. Bob inquired what he needed to do to be incompliance for the trailer he has used for storage for the past five years that is located on the hill behind his house. The Board informed him that he needs to submit a letter to the Zoning Board of Appeals asking for a variance for the storage trailer. Lynn and Audrey Rider addressed the Board concerning problems they had incurred trying to comply with an Order to Remedy that they had received. They expressed extreme displeasure with the way Doug Staley and his office performed the duties as Code Enforcers. Their main complaint was inaccessibility of people who could answer their questions and the lack of response returning letters and phone calls. Doug Staley stated that he had been in a farm accident and his father had recently had a stroke. Doug Staley apologized for not returning the Rider's calls. The Riders stated that the violations listed were very vague and although they have done a lot of cleaning up on their property they would like the Code Enforcement Officer to let them know if they are now in compliance or still in violation of any local or state laws. David Brown addressed the Board concerning an extension he had requested for removing junk vehicles from his property. Doug Staley stated that he could not give an indefinite extension. David Brown requested an extension until the ground dries. The Board suggested ani extension to be renewed and reviewed on a 30 day basis. Jake Chwalek addressed the Board concerning the sale of the Town's pickup truck. Gordon Leete and Brian Pendell informed Jake that the Town has a two year purchasing policy for pickup trucks stating that this policy has saved the Town money in previous years. Gordon Leete reported that work is being done on the Harford Mills Cemetery and that the State has been dumping fill at the old Mender property section of the Cemetery. Sandy Price, our County Legislator, gave her report which is on file at the Town Clerk's office. Bills listed on General Abstract #8, vouchers #1174135. Highway Abstract #8, vouchers #634 73, and Harford Mills water District #1 vouchers #16417 were read by the Clerk and submitted to the Board for review. Gordon Leete stated that he objected to voucher #63 for payment to Wallace for $4.02 charge made to the Town for items that had been placed in the bins that contained refrigerants. The Clerk explained that Gina Nourse the Town's bookeepper had instructed her to put the voucher on the Highway Abstract since the Highway Department receives the money paid to the Town for metals collected in the bins. RES #70: BE IT RESOLVED that the bills be approved as presented and for the Supervisor to make the necessary payments. Ray Marsh made a motion to adopt Resolution #70. Charles Canfield seconded the motion. Ray Marsh -Aye 11 37 Charles Canfield -Aye Brian Pendell -Abstained Daryl Cross -Aye GaryTennant-Aye The following correspondence was submitted by the Supervisor: -from Renee Tennant informing the Board that she had received an additional $1400.00 from the Cortland County Youth Bureau for a total of $1900.00 to be used by the Harford Youth Group. -a check to the Town for $28.43 from Wallace Salvage Company for metal collected in the bins at the Harford Highway Garage. -from Thoma Associates informing the Board that the Town had received the HUD grant for the full amount of $400,000.00 for housing rehabilitation. " Brian Pendell requested that the Board consider purchasing two picnic tables for the Harford Mills Park and some kind of small pavillion erected over the tables for the children to use for the summer recreation activities sponsored by the County at the Park. After some discussion, it was decided that the pavillion and new tables will be considered before next summer and that Gordon Leete will take two picnic tables from the Harford park to the Harford Mills park for use in Harford Mills for the remainder of this summer. Doug Staley recommended that the Board review the building permit schedule and suggested a few revisions. The schedule will be reviewed later this year and any revisions made will be effective January 01, 2001. Estimates for a new handicap ramp and deck at the Town Hall and for partitioning off a section of the Town Hall for use as a Town Clerk's office were submitted. Brian Pendell stated that if the Board decided to move the Town Clerk's records to the Town Hall that some kind of fire protection or sprinkler system should be considered at the Town Hall. Daryl Cross stated that he objected partitioning off the Town Hall for a Town Clerk's office stating that it would cut into the available floor space that is needed for the Youth Dances and for rental of the building for wedding receptions and other activities. Another reason mentioned for not sectioning off the Town Hall was that it is an historical building and should not be changed. The Clerk stated that the Clerk's office would be in the same area that had previously been sectioned off and had been used as a pool room. The Clerk also stated that the amount of equipment and records used by the Clerk has increased to the point where it would be difficult to move as different people fill the Town Clerk position. The Clerk also stated the the Town Clerk's office must be handicap accessible. Brian Pendell suggested that in the future the Board consider an addition to the Harford Fire Station to include an office for the Town Clerk. RES #71: BE IT RESOLVED that the Town Board replace the deck and handicap ramp at the Town Hall and accept bids for a new ramp and deck to meet federal handicap regulations. FURTHER RESOLVED that the Town Board accept sealed bids for the ramp to be opened and reviewed at a special meeting of the Town Board on August 21 2000 at 7:OOpm at the Harford Town Hall. All bids must be received by 12:00 noon on Friday August 18, 2000 by the Town Clerk. The Board reserves the right to accept or reject any or all bids. Daryl Cross made a motion to adopt Resolution #71. Gary Tennant seconded the motion. M Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tennant -Aye The Clerk will advertise for bids to be accepted for the handicap ramp and deck in the Cortland Standard. Gordon Leete gave his report which is on file at the Town Clerk's office. Gordon Leete reported that Mike Hafler from Virgil has been hired for the Harford Highway department as a full-time highway employee and is doing an excellent job. Gordon Leete reported that the old pick up truck has been sold for $15,500.00. The Supervisor read and presented his monthly financial report which is on file at the Town Clerk's office. RES 972: BE IT RESOLVED to approve the Superviosr's monthly financial report for July as presented and read. Daryl Cross made a motion to adopt Resolution #72. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfiled-Aye Brian Pendell -Abstained Daryl Cross -Aye Gary Tennant -Aye RES 973: BE IT RESOLVED to adjourn the meeting at 9:50pm. Ray Marsh made a motion to adopt Resolution #73. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tennant -Aye Respectfully submitted Elizabeth Larkin, Harford Town Clerk fJ 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD August 21, 2000 The Town Board of the Town of Harford met for a special meeting to open bids for the construction and replacement of the deck and handicap ramp at the Town Hall on Route 38 in Harofrd. Notice of the meeting was posted in the Cortland Standard, at the Harford Post Office and on the Harford Community bullitin board. Present at the meeting were Brian Pendell; Supervisor, Daryl Cross and Charles Canfield; Councilmen, Elizabeth Larkin; Town Clerk. Also present was James Everidge. The meeting was called to order at 7:37pm. Brian Pendell opened the only valid bid submitted. The bid was submitted by James Everidge for $2,250.00. RES #74: BE IT RESOLVED to accept the bid submitted by James Everidge and contract with him to construct a deck and handicap ramp built according to Federally mandated regulations at the Town Hall on Route 38 in the Town of Harford for the amount of $2,250.00. FURTHER RESOLVED that the Board will pay two thirds of the amount of the bid before the job commences and one third upon completion of the job. Charles Canfield made a motion to adopt Resolution #74. Daryl Cross seconded the motion. Charles Canfield -Aye Daryl Cross -Aye Brian Pendell -Aye The meeting was adjourned at 7:38pm. Respectfully submitted, Elizabeth Larkin Town Clerk 1 39 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 11, 2000 The Town Board of the Town of Harford met for a regular monthly meeting on September 11, 2000 at the Harford Town Hall at 7:30ppm. Present at the meeting were Brian Pendell; Supervisor, Charles Canfield, Daryl Cross, and Ray Marsh; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Mary Ann Negus; Town Historian, Sandy Price; County Legislator and several Harford residents. The minutes of the regular meeting held on August 07, 2000 were read for information and corrections. RES #75: BE IT RESOLVED that the minutes of the regular meeting of the Harford Town Board be approved as read. Ray Marsh made a motion to adopt Resolution #75. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye The minutes of the special meeting held on August 21, 2000 were read for information and corrections. RES #76: BE IT RESOLVED that the minutes of the special meeting held on August 21, 2000 be approved as read. Daryl Cross made a motion to adopt Resolution #76. Brian Pendell seconded the motion. Ray Marsh -Abstained Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Mary Ann Negus presented a WWII poster that had been donated to the Town by Roger Morse. She requested that she be allowed to spend $120.00 to have the poster framed. RES #77: BE IT RESOLVED that Mary Ann Negus be approved to spend $120.00 of the Historical Contractual Account to have the WWII poster framed. Brian Pendell made a motion to adopt Resolution #77 Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Mary Ann Negus suggested that the Board look at the layout of the Town Clerk's office in Richford and consider this when discussing a Town Clerk's office in Harford. Mary Ann stated that the Harford Town Hall has been renovated so many times that very little of it is of historical value. Mary Ann stated that the Town Clerks office should not be at the Highway Garage due to fumes and dirt from trucks that would cause damage to the Town's records. She stated that that was why the record's room was built at the Town Hall instead of the Highway Garage. Sandy Price presented her report which is on file at the Town Clerk's office. Sandy Price presented a newspaper article to the Board that she had received from Mary Ann Negus. The article stated that the Town of Brookfield in Madison County received monies from the State because the State owned more than 25% of the Town and therefore the Town was receiving no taxes on this property. Sandy Price will discuss this with the State Legislator's when they visit the Creamery Hills Senior Center this month. Brian Pendell informed the Board that there will be a meeting with the Town's lawyer, Robert Neville and his lawyer and Doug Staley, the Town's Code Enforcement Officer, to discuss the code violations on the Neville property in.Harford Mills. Bills listed on General Abstract #9, vouchers #1364145, Highway Abstract #9, vouchers #74-# 78 and Harford Mills Water District #1 Abstract #9, vouchers #18420 were read by the Town Clerk and submitted to the Board for review. RES #78: BE IT RESOLVED to approve the bills as presented and for the Supervisor to make the necessary payments. Ray Marsh made a motion to adopt Resolution #78. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye The follwoing correspondence was submitted by Brian Pendell -from the Assistant District Attorney: stating that the person responsible for the damage done at the Harford Mills Park has been sentenced and full restituion will be paid to the Town ($300.00) -form THOMA Associates stating that they will be attending a seminar to learn how the State requires the Housing Rehabilitation Grant to be handled and administered. Ray Marsh questioned whether the Town had received any updates on the Harford Mills Cemetery driveway. Brian stated that he had been informed that all letters and calls made to the Carman's lawyer by the Town's lawyer have not been replyed to. Dave Brown addressed the Board concerning the removal of the junk vehicle on his property. Gordon Leete requested that the Board allow David Brown an extension to remove the junk vehicle until the first part of October since O'Brien Hill Road was recently oiled and stoned and this would damage the road surface. Tracy Thompson informed the Board of stones and debris that had collected in the East Branch of the Owego Creek south of the bridge on Route 200 in Harford Mills. Tracy stated that the debris was deposited by the stream that comes down off of the hill west of Route 38. This same problem occurred a few years ago and caused major flooding in the area. Previously, a private resident of Harford Mills obtained a permit from the DEC and paid to have the stream cleaned out. 1 41 42 A problem that occurred in the trailer park when a person applied for a permit for replacing a mobile home in the park was discussed. According to the Local Law of 1989 all alterations in the park must conform to the Local Law of 1989. This Law requires that all mobile homes be placed on a concrete pad and secured to the pad or placed upon cast -in -piers every 8 feet and at least 4 feet below grade level. This regulation is more stringent than the regulations for mobile homes required by the State. Daryl Cross said that he did not beleive that this was the intention of the Councilmen who voted on this law and that it would be better to replace older mobile homes with newer ones and not require such stringent regulations concerning the way the mobile homes are anchored . Tracey Thmpson stated that mobile homes in the Town of Cortlandville are placed on gravel pads as required by the State regulations. The Dog Control Officer's report was submitted and reviewed and is on file at the Town Clerk's office. The Code Enforcement Officer's report was submitted and reviewed by the Board and is on file at the Town Clerk's office. The Highway Superintendent submitted his monthly report to the Board. The report is on file at the Town Clerk's office. The Highway Superintendent reported that the crew from Willard Drug Rehabilitation Center that was to do work on the old Mender property will not be able to do so because they are not allowed to work in cemeteries. Gordon Leete stated that he will have them trim brush along seasonal roadways in Harford. Gordon Leete reported that the salt brine truck owned by the Town of Richford and used by the Town of Harford broke down and the cost of repair will be about $200.00. Gordon Leete stated that this would be a small price for the Town of Harford to pay for the amount of time the truck is used by the Town. Gordon Leete reported that the company the Town purchased the roller from is selling 2 tires to fit the roller for $100.00 a piece. Gordon Leete suggested that next year the County announce an amnesty day for tires to be taken to the landfill in advance and the Town could make arrangements for people to drop of tires at the Highway Garage to be taken to the County landfill. Gordon Leete reported that the garage doors sold for $100.00. The Supervisor presented and read his monthly financial report which is on file at the Town Clerk's office. RES 979: BE IT RESOLVED that the Supervisor's monthly financial report for August be approved as read and presented. Ray Marsh made a motion to adopt Resolution #79. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Daryl Cross -Aye Brian Pendell presented and read a suggested budget for 2001 for the Board to review. 1 RES #80: BE IT RESOLVED that the Town Board meet on September 18, 2000 at TOOpm for a Budget workshop meeting. Ray Marsh made a motion to adopt Resolution #80. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye RES #81: BE IT RESOLVED to adjourn the meeting at 9:25pm. Charles Canfield made a motion to adopt Resolution #81. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 43 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 18, 2000 The Town Board of the Town of Harford met for special workshop meeting on September 18, 2000 at 7:00pm. Present at the meeting were Brian Pendell; Supervisor, Charles Canfield, Daryl Cross, Ray Marsh, and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk and Gina Nourse; Bookkeeper. The Budget was reviewed line by line and various suggestions for revison were made. A suggestion for a pay raise for election inspectors to $6.00 per hour was considered. Brian Pendell suggested that a ceiling for pay for new people filling positions be made. The meeting was adjourned at 8:50pm. Respectfully submitted Elizabeth Larkin, Town Clerk STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 02, 2000 The Town Board of the Town of Harford met for a regular monthly meeting on October 02, 2000 at 7:30pm at the Harford Town Hall. Present at the meeting were Brian Pendell; Supervisor, Gordon Leete; Highway Superintendent, Charles Canfield, Daryl Cross, Ray Marsh and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Ann Hotchkin from THOMA, Renee Tennant and Sharon Goldman. The minutes of the regular meeting of the Harford Town Board held on September 11, 2000 were read and corrected as follows: on page three, the first partial paragraph concerning the regulation on mobile homes, should have read that Daryl Cross stated he did not believe that it was the intention of the Board that voted on the Local Law of 1989 to make the installation regulations of mobile homes so stringent that people would be unwilling to replace older mobile homes with newer mobile homes. In paragraph six on the same page, Gordon Leete reported that the Town of Scipio, from whom the Town had purchased the roller, was selling 2 tires for the roller. RES #82: BE IT RESOLVED to approve the minutes as corrected. Ray Marsh made the motion to adopt Resolution #82. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tennant -Abstained The minutes of the Budget workshop meeting held on September 18, 2000 were read and corrected as follows. In the fourth paragraph Brian Pendell suggested that a base pay be considered for new people filling positions not a ceiling pay. RES 983: BE IT RESOLVED that the minutes of the Budget workshop meeting be approved as corrected. Daryl Cross made a motion to adopt Resolution #83. Gary Tennant seconded the motion Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tennant -Aye Renee Tennant informed the Board that 73 children had attended the last dance. Renee reported that the Youth Group will be sponsoring a spaghetti dinner on October 212000 from 5:OOpm-7:OOpm. Tickets will be sold in advance. After the dinner there will be a hayride in the park from 7:OOpm-8:30pm and a bonfire afterwards. Jake Chwalek presented the Board with a phone number for the DEC that he had obtained from Ernie Douglas who is an assisstant to Representative Gary Finch. Jake suggested that the DEC be contacted concerning the problem with the fuel tanks in Harford Mills.Jake Chwalek thanked 1 45 M Sandy Price for all the help she had given him. Sharon Goldman addressed the board with her concerns for the possibility of flooding in Harford Mills due to the build up of stones and dirt in the West Branch of the Owego Creek south of the bridge in Harford Mills. Sharon stated that she feared her house would be destroyed by another flood. Brian Pendell stated that he had previously called the DEC concerning the problem but he would call again. Brian stated that the DEC will allow no one to do work in protected streams from October 01 to May 01. Ann Hotchkin addressed the Board concerning the Housing Rehabilitation Grant. Ann Hotchkin informed the Board that a resolution must be passed agreeing to the contract with the State and authorizing Brian to sign the contract. A checking account must be set up and two people appointed to sign the checks for payment to the contractors. One person may be the Supervisor. The Board must also appoint two people to sign draw down requests from the funds. These people must be someone other than the Supervisor. Ann stated that THOMA is now in the process of doing an Environmental Impact Review. Ann stated that renovations seldom have any effect on the environment. Ann Hotchkin stated that a request for proposals to administer the Grant must be placed in the paper. WHEREAS, pursuant to Title I of the Housing Rehabilitation and Community Development Act of 1974, as ammended, the New York State Housing Trust Fund (Corporation) is authorized to administer and distribute Community Development Block Grant (CDBG) funds to units of general local government in non -entitlement areas located in the State of New York and WHEREAS, the Town of Harford has applied to the Corporation for CDBG funds to finance the community development activities described in the Recipients's Program Year 2000 Grant application and WHEREAS. the Corporation has selected the Town of Harford to receive an award in the maximum amount of $400,000.00. RES #83: THEREFORE BE IT RESOLVED that the Town Board of the Town of Harford approve and authorize the execution and delivery of the New York State Small Cities Program Community Development Block Agreement and the Supervisor sign the agreement on behalf of the Town of Harford. Daryl Cross made a motion to adopt Resolution #83. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfiled-Aye Brian Pendell -Abstained Daryl Cross -Aye Gary Tennant -Aye I. RES #184: BE IT RESOLVED that the Town Board of the Town of Harford accept sealed bids from qualified consultants or consulting firms to provide Program Delivery and Administrative Services in conjunction with the Fiscal Year 2000 CDBG Grant. All bids must be received by the Harford Town Clerk no later that Monday, October 23, 2000 and be clearly marked "Bid for Grant Administrator". The Town Board of the Town of Harford reserves the right to accept or reject any ■ or all bids. Ray Marsh made a motion to adopt Resolution #84. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Ann Hotchkin stated that someone from the State will check with the Town to see how the bills are being handled and if more than $300,000.00 is used in one year than the program would be audited by the State. Ann Hotchkin stated that if chosen to administer the Grant that THOMA would walk the applicants through the application process and oversee the work being done. All applications will be presented to the Board for approval. There will be a contractor list made available for all jobs to be done. The homeowners must agree to maintain the properties, be current on all taxes, provide all incomes in the household and meet the income criterias, and have homeowners insurance. Ann Hotchkin stated that THOMA will look at each home individually and address code violations first. The loans will be a lein on the homeowner's mortgage. Bids will be accepted from three different contractors for rennovation jobs and the bid will be awarded to the lowest bidder. Town Board members and close relatives of Board members are ineligible to apply for this program although some exceptions can be made with a waiver from the HUD program. Town Board members can not bid on contracts for work to be done although sometimes they may work as sub -contractors. Ann will look into this and report to the Board. All jobs will be completed in about two years. The Town will be reimbursed for application fees from the Grant money received. The fee for building permits is negotiable since there is presently no fee charged for rennovation and this will undoubtedly increase the workload of the Code Enforcement Officer since rennovations must still be done with a building permit and inspections made. Bernie Thoma will be at the November meeting to explain more and to answer questions. Bills listed on General Abstract #10 vouchers #1464159 Highway Abstract #10 vouchers #79-# 84 and Harford Mills Water District #1 Abstract #10, vouchers #21 and #22 were read by the Clerk and submitted to the Board for review. RES #l85: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #85. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price, our County Legilsator, gave her monthly report which is on file at the Town Clerk's office and invited all Board memebers to attend a "Sweet Sixteen" party at the Creamery Hills Senior Center on October 19, 2000. Sandy Price noted that State Representatives will be present at the party. Brian Pendell informed the Board that Tioga and Tompkins Counties are entering into an Energy Alliance to reduce the cost of electricity. This may also be an option for Cortland County. Brian Pendell stated that he had addressed the Cortland County Legislaure for the possibility and need .for a cell phone tower in Harford stating that a number of emergency trransmissions through the 911 system are inoperable due to lack of transmission capabilities in Harford. The amount of the unexepnded balance in the Tentative Budget for 2001 for the General Fund 77 47 g• • was discussed. Brian Pendell explanied that the money left over from this year can be carried over to the next year. Taxes will reamin about the same with about a $.38 increase per thousand. Brian stated that he felt it made more sense to keep taxes about the same, to carry over the extra monies to use if needed and not to have to borrow money for expenses or emergencies next year and then have to increase taxes. The left over money could be placed in a Capitol Project Account for the General Fund. Brian will contact Fran Casullo about this and will get figures from Gina Nourse for projected expenditures and balances for the remainder of this year for a more exact figure of how much money will be left over. RES #86: BE IT RESOLVED to approve the Tentative Budgetas presented. Charles Canfield made a motion to adopt Resolution #86. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #87: BE IT RESOLVED to hold a Public Hearing on the Preliminary Budget for 2001 at the Harford Town Hall at 8:OOpm. Daryl Cross made a motion to adopt Resolution #87. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye GaryTennant-Aye Daryl Cross -Aye The reports for the Code Enforcement Officer and the Dog Control Officer were submitted to the Board for review for the month of September. Brian Pendell will request that the Town Attorney prepare a list of pros and cons for hiring a Code Enforcement Officer as an employee. Brian Pendell stated that the Town's Attorney and the Neville's Attorney will communicate to settle out of court the code violations at the Neviiles's property in Harford Mills. The Highway Superintendent presented his monthly report with before and after photographs of work that had been done on the roads and ditches in the Town. Gordon Leete reported that the crew from Willard Rehabilitation Center is working out well. They have been trimming brush along roadsides. Gordon Leete stated questioned whether the Board would consider paying for repairs if the backhoe owned by Cornell breaks down while it is being used by the Town. The Board stated that that would depend on the situation and the nature of the breakdown. The Board stated that they would pay for minor repairs but not major ones. Gordon Leete reported that he will have the County's excavator down to get the rip -rap in place on Grigg's Gulf Road. A discussion followed concerning the purchase of a new 10 wheeler truck to replace the one 49 that was purchased new in 1990. Gordon Leete stated that the Town of Richford would pay about $38,000.00 for the 199010 wheeler. $28000.00 could be paid out of the Highway Reserve and this would leave about $30000.00 to be bonded by the Town. The total price of a new truck would be about $93000.00 Brian Pendell questioned whether the Town has a policy of replacing equipment. Gordon Leete stated most equipment has been replaced on a 10 year basis except for the pickup truck which has been replaced every 2 years. Brian Pendell stated that if bonded, the first bond payment would not be made until 2002. Ray Marsh questioned whether the mileage on the 10 wheeler, which is 78,000 miles, is considered high mileage for this truck. Gordon Leete stated that 175,000 is considered high mileage for this truck and that the Town should be able to obtain a good price for the truck if sold at this time. RES #88: BE IT RESOLVED that the Town of Harford accept sealed bids for a 10 wheeler truck. All bids must be received by the Town Clerk no later than 12:00 noon on November 03,2000 and be clearly marked 'truck bids". The Town Board of the Town of Harford reserves the right to accept or reject any or all bids received. FURTHER RESOLVED that the Town Clerk advertise the bid in the Cortland Standard. Ray Marsh made a motion to adopt resolution #88. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Highway Superintendent will submit a bid description to the Town Clerk to be advertised. RES #89: BE IT RESOLVED to adjourn the meeting at 10:50pm. Ray Marsh made a motion to adopt Resolution #89. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 50 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 06, 2000 The Town Board of the Town of Harford met at 7:30pm at the Harford Town Hall for a regular monthly meeting and to hold a Public Hearing on the proposed budget for the year 2001. Present at the meeting were Brian Pendell; Supervisor, Gordon Leete; Highway Superintendent, Ray Marsh, Charles Canfield, Daryl Cross and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, Doug Staley; Code Enforcement Officer, Sandy Price; County Legislator, Phil Simon from MVE Homes, and Tracy Thompson. The minutes of the regular meeting held on October 02, 2000 were read for information and corrected as follows: following Resolution #85, Brian Pendell abstained from voting; two paragraphs down from Resolution #85 should have read that Sandy Price, not Brian Pendell, informed the Board about the Energy Alliance; in the next paragraph, Brian Pendell addressed the Cortland County Legislature concerning a radio tower, not a cell phone tower. RES #90: BE IT RESOLVED that the minutes of the regular meeting be approved as read and corrected. Gary Tennant made a motion to adopt Resolution #90. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Phil Simon presented and explained to the Board plans he has for developing 64 acres at the top of Daisy Hollow Road. He is planning to divide up the land, place manufactured housing on two acre lots and sell them. He also informed the Board that he plans to upgrade the present access into the property to meet the Town's requirements for a road and then ask the Board to incorporate it into the Town's road system for maintenance. Gordon Leete stated that the Town would follow the County's specifications for building a road and that it would be quite expensive. Doug Staley stated that until the road becomes a Town road, all building applications would have to have ZBA approval since the only access to them would be a right of way. The Clerk questioned who is reponsible for applying to the Cortland County Planning Department for a house number. Doug Staley stated that it was the responsibility of the homeowner. Phil Simon stated that he was going to address the Planning Board with his plans at their next meeting. Daryl Cross stated that the Town follows the County's rules for subdivision of land. Gary Tennant stated that he beleived this would fall under the guidelines of a Planned Development District outlined in the Land Use Ordinance of 1973. Brian Pendell declared the Public Hearing for the Budget open at 8:10pm. The notice of the hearing appeared in the Cortland Standard. Brian Pendell stated that he had received a request from the Animal Control Officer for $30.00 a month increase in his monthly pay. This would increase his yearly pay $360.00 from $3600.00 to $3960.00. Brian suggested that $10,000.00 be applied to the unexpended balance to lower the amount of tax levy on the Town. This would make the amount of taxes go down about $.04 per thousand to $5.26 per thousand. This is about the same as last year's taxes. After all persons desiring to be heard for and against the proposed Budget had been heard, the 1 Hearing was closed at 8:17. Brian Pendell informed the Board that the Creamery Hills Senior Center was found not to be tax exempt from Fire Tax and will be rquired to make payments for previous years. RES #91: BE IT RESOLVED to approve the Preliminary Budget as ammended as the Budget for the fiscal year 2001 for the Town of Harford. Gary Tennant made a motion to adopt Resolution # 91. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Gary Tennant thanked Brian Pendell for all the work and research he had done preparing the Budget. Brian Pendell stated that there is no limit set by the State to allow towns to carry money over from one year to the next but the State does suggest that the towns should limit the amount carried over to about 25% of the town's budget. Excess funds over this amount could be set aside in a building improvement fund and when the town wishes to spend the money approval would have to be made by a public vote. Bernie Thoma addressed the Board with information on the Housing Rehabilitation Grant. Bernie stated that Brian needs to sign and return two contracts and a checking account must be set up to disburse funds. Thoma will order checks to be printed. Bernie stated that the money should be made available within the next few weeks. The Environmental Review should be completed by December 01, 2000. Actual applications for projects to be commenced should be able to be presented to the Board by January, 2001. Bernie informed the Board that a picture will be submitted to the State of any home over 50 years old that might be of historical value so that any renovations will be done to preserve the historical value. Bernie Thoma stated that Board members may work as sub -contractors on the renovation projects. Brian Pendell will check with the Town's attorney to clarify this issue. Renovations on mobile homes will only be done if the mobile home and the land it is placed on are owned by the same person who lives there. Bernie Thoma stated that some towns have set a limit on how much money can be spent renovating a mobile home and some towns have considered each application individually. RES #l92: BE IT RESOLVED that the Town Board of the Town of Harford set a limit of $10500.00 for renovations of mobile homes under the CDBG program and only mobile homes newer than 1976 having the HUD seal of approval will be considered. FURTHER RESOLVED that the Town Board of the Town of Harford reserves the right to approve more money than $10500.00 on the renovations of mobile homes if the applicant can provide justification for approval. Brian Pendell made a motion to approve Resolution #92. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye GaryTennant-Aye Daryl Cross -Aye 1 oil 52 Thoma Associates presented a bid of $64,000.00 for administering the Housing Rehabilitation Grant. This was the only bid received by the Town. RES #93: BE IT RSOLVED that the Town Board of the Town of Harford accept the bid from Thoma Associates to administer the Housing Rehabilitation Grant the Town has been awarded. Brian Pendell made a motion to adopt Resolution #93. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tennant -Aye Bills listed on General Abstract #11, vouchers #1604177, Highway Abstract #11, vouchers #85- #93 Harford Mills Water District #1 Abstract #11 vouchers #23 and #24 were read by the Clerk and submitted to the Board for review. RES #J94: BE IT RESOLVED that the Board approve the bills as submitted and for the Supervisor to make the necessary payments. Ray Marsh made a motion to adopt Resolution #94. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye Sandy Price our County Legislator gave her report which is on file at the Town Clerk's office. Charles Canfield reported that ther is a problem with Blue Moose Sanitation dropping trash and recyclables as he is picking up trash in the Town of Harford. RES #195: BE IT RESOLVED to approve the following Budget Amendments as presented by Gina Nourse, the Town's Bookeepper: GENERAL FUND: Decrease: unallocated insurance (A1910.4) $5467.00 " contingent account (Al 990.4) $2500.00 " cemeteries (A8810.1) $2500.00 Increase: supervisor contractual (A1220.4) $ 200.00 buildings equip (A1620.2) $4920.00 " dog control contr (A3510.4) $ 200.00 garage contractual (A5132.4) $4000.00 zoning contractual (A8010.41) $ 35.00 " cemeteries contractul (A8810.4) $1112.00 These amendments are needed to cover underbudgeted or unbudgeted items such as Supervisor's schooling, work on Town Hall (painting/deck/ramp). etc. HIGHWAY FUND: 53 Decrease: general repairs contr: (DA5110.4) $ 605.00 It machinery equip (DA5130.2) $3000.00 Increase: capitol improvements (DA5112.2) $ 605.00 " snow removal contr (DA5142.4) $3000.00 These amendments are needed to cover extra costs due to increase in price of fuel, etc. Charles Canfield made a motion to adopt Resolution #95. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Dog Staley, Code Enforcement Officer, presented his report and discussed some problem areas in the Town. The problem with the Certificate of Occupancy for the Patton home was discussed and is in the process of being resolved. The Pattons will obtain a building permit for the greenhouse and comply with all regulations for the Certificate of Occupancy. Doug Staley informed the Board he had met with Ed McHale concerning his application for a bottled water paint to be built at the old Creamery. Brian Pendell will contact Sharon Canfield, Town Justice, to inquire about the status of violations sent to her concerning code violations in the Town. Brina Pendell stated that he had contacted the Town's lawyer and that any buildings that are beyond repair and are a danger to the community must be condemned by an independent qualified inspector hired by the Town. Once this is done and a Order to Remedy has been served to the owners, the Town may take the necessary steps to insure the the buildings are demolished and the cost of demolition can be charged to the landowners. Gordon Leete gave his report as Highway Superintendent. Improvements on the roads and work done on Griggs Gulf road were presented with pictures. Grodon Leete reported that the roof has been completed over the fuel tanks at the Highway Garage. Gordon Leete reported that the Town has an option to purchase a cab and chassie on County Bid that had been ordered by another Town. The cab and chassie is at the Harford Highway Garage for Board members to inspect. The Board felt that they might get a better price if they bought the truck from the County Bid and then bid out the snowplow attachments and control equipment seperately than to purchase the complete truck package on State Bid. RES #96: BE IT RESOLVED that the Town Board of the Town of Harford receive sealed bids for snowplow attachments and control equipment for a 10 wheeler truck. Specifications may be obtained from the Harford Highway Superintendent. Bids must be received by the Harford Highway Superintendent by 7:OOpm, Monday, November 20, 2000 and be clearly marked 'truck bids" FURTHER RESOLVED that the Town Board of the Town of Harford meet for a special meeting on Monday, November 20, 2000 to open and review all bids received. 54 The Town Board of the Town of Harford reserves the right to accept or reject any or all bids received. Brian Pendell made a motion to adopt Resolution #96. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Supervisor's monthly financial report was submitted and read for the month of October, 2000. RES #197: BE IT RESOLVED that the Supervisor's monthly report for the month of October, 2000 be approved as read and presented. Ray Marsh made a motion to adopt Resolution #97. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye The Town Clerk will send a thank -you note to BHLD for the excellent job they did maintaining the cemeteries this year. RES #98: BE IT RESOLVED that the meeting be adjourned at 10:40pm. Brian Pendell made a motion to adopt Resolution #98. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 20, 2000 The Town Board of the Town of Harford met at 7:OOpm at the Harford Town Hall for a special meeting to open bids received for snowplow attachments and control equipment. Notice of the meeting was posted in the Cortland Standard. Present at the meeting were Gary Tennant, Daryl Cross, and Ray Marsh; Councilmen, Gordon Leete; Highway Superintendent, and Elizabeth Larkin; Town Clerk. The meeting was called to order at 7:05pm by Gary Tennant; Deputy Supervisor. Gordon Leete reported that no bids had been received. RES #99: BE IT RESOLVED that the Town rebid the snowplow attachments and control equipment. Bids will be opened and reviewed at the regular Town Board meeting to be held on December 04, 2000 at 7:30pm at the Harford Town Hall. All bids must be received by the Harford Highway Superintendent by 7:30pm, Monday, December 04, 2000. The Town Board reserves the right to accept or reject any or all bids. Ray Marsh made a motion to adopt Resolution #99. Gary Tennant seconded the motion. Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh will see that the notice is posted in the Cortland Standard. RES #100: BE IT RESOLVED to adjourn the special meeting at 7:10pm. Gary Tennant made a motion to adopt Resolution #100. Ray Marsh seconded the motion. Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk Charles Canfield was present at the close of the meeting and gave his informal approval of the Board's decision. 55 oil STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD December 04, 2000 The Town Board of the Town of Harford met for a regular meeting on Monday, December 04, 2000 at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Gary Tennant, Daryl Cross, Charles Canfield, and Ray Marsh; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Fran Casullo; Town Attorney, Ed McHale and Tracy Thompson. The minutes of the regular Town Board meeting held on December 04, 2000 were read for information and corrections. Brian Pendell stated that the amount of tax per thousand for the Town of Harford worked out to be $5.16 instead of $5.26. RES #101: BE IT RESOLVED that the minutes of the regular Town Board meeting held on November 06, 2000 be approved as read and corrected. Daryl Cross made a motion to adopt Resolution #101. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The minutes of the special meeting held on November 06, 2000 were read for information and corrections. RES #102: BE IT RESOLVED to approve the minutes as read. Ray Marsh made a motion to adopt Resolution #102. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye Ed McHale was present and inquired the status of his building application. The Clerk stated that the application must go before the Zoning Board of Appeals. Ed McHale stated that he had the understanding that the Town Board must appoint a new member to the ZBA. Bids for a snowplow attachment and control equipment were advertised in the Cortland Standard. Only one bid was received from T&W Equipment. The bid was opened by Brian Pendell. The bid for specifications required by the Town was for $24,404.00. Another bid fron the same company with different specifications was submitted for $23,404.00. RES #103: BE IT RESOLVED that the bid be awarded to T&W Truck Equipment subject to the Highway Superintendent verifying that the bids submitted meet the specifications set by the Town. 1 Ray Marsh made a motion to adopt Resolution #103. Charles Canfield seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye RES #104: BE IT RESOLVED that Gordon Leete and Brian Pendell contact the Town of Richford for a written commitment that they will purchase the 199010 wheeler truck for $35000.00 now owned by the Town of Harford, upon delivery of the Town of Harford's new truck. The date of delivery for Harford's new truck would be about March 2001. Gary Tennant made a motion to adopt Resolution #104. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Town Clerk read and presented the bills for the month of November. RES #105: BE IT RESOLVED that the bills presented on General Abstract #12, vouchers #178- #195, Highway Abstract #12, vouchers #94499 and Harford Mills Water District #1, Abstract # 12, vouchers #25 and #26 be approved as submitted and for the Supervisor to make the necessary payments. Ray Marsh made a motion to adopt Resolution #105. Gary Tennant seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Abstained Charles Canfield -Aye Ray Marsh -Aye RES #106: BE IT RESOLVED that the Town Board of the Town of Harford enter into Executive Session to discuss pending litigation. Brian Pendell made a motion to adopt Resolution #106. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Board met in the foyer of the Town Hall with the Town Attorney for an executive session. RES #107: BE IT RESOLVED that the Executive Session be adjourned and the Board reopen the regular meeting of the Harford Town Board at 8:50pm. Ray Marsh made a motion to adopt Resolution #107. Charles Canfield seconded the motion. 1 57 58 Ray Marsh -Aye Chalres Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #108: BE IT RESOLVED that the Town Board of the Town of Harford request that the Code Enforcement Officer send a letter of retraction and apology to Brook Greenhouse of Cayuga Country Homes retracting statements made in a letter previously sent by the Code Enforcement Officer in regards to the property owned by Pattons at 650 Virgil Creek Road. The Code Enforcement Officer should also state that the previous letter was sent without the knowledge or approval of the Harford Town Board. Gary Tennant made a motion to adopt Resolution #108. Brian Pendell seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #109: BE IT RESOLVED that the Town of Harford welcome present and future business from Cayuga Country Homes and that the actions of the Code Enforcement Officer do not reflect the opinions of the Harford Town Board. Ray Marsh made a motion to adopt Resolution #109. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #110: BE IT RESOLVED that the Town of Harford contract with Ken Jennison to complete the inspections and to verify that all requirements have been met for a Certificate of Occupancy to be issued by the Clerk. The charge for Ken Jennison's services will be $100.00 minimum fee for two hours work. Daryl Cross made a motion to adopt Resolution #110. Gary Tennant seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Ray Marsh -Aye Charles Canfield -Aye Fran Casullo will notify Doug Staley that the Board has passed a Resolution requesting that a letter of apology and retraction be sent to Brook Greenhouse of Cayuga Country Homes. Fran Casullo will investigate further the possibility of Daryl Cross working as a sub -contractor for jobs being funded by the CDBG monies. Fran Casullo stated that in his opinion there should be no problem of conflict of interest with this. Sandy Price gave her report as County Legislator. The report is on file at the Town Clerk's office. Sandy stated that she had received a reply from Gary Lynch concerning monies a Town in New York had received by the State for State owned lands. The letter stated that money received was for State lands used in a reforestation program. Several areas of Harford are also used for State reforestation. Brian Pendell stated that the Town does receive money for land owned by the State but will check to see if any more money can be obtained for the areas used for reforestation. Sandy Price stated that the Public Hearing for the County Budget will be Thursday, December 7, 2000. The County is proposing a 9% increase. Brian Pendell asked that the Town Attorney inform the Board of the proper procedure to establish a non-specific capitol building improvement or replacement fund. Surplus monies from the Town Budget could be placed in such a fund. Expenditure of monies from the fund would be subject to a permissive referendum. Brian Pendell requested that Fran Casullo inform the Board as to the proper procedure to sell unused Town property. Brian Pendell stated that he had contacted the DEC concerning the gravel bar that is in the East Branch of the Owego Creek south of the bridge on Route 200 in Harford Mills. Brian Pendell presented to the Board a Memorandum of Understanding that the Town could use in an emergency situation for work in the streams in Harford. The Memorandum states various rules that the Town must follow when working in the streams. Brian stated that there is a channel that has widened through the sandbar in the stream and that the water has receded. A building permit application for a manufactured home was submitted by MVE homes for the Hacketts on Daisy Hollow Road. The application was previously approved by the Planning Board and will replace an existing manufactured home. RES #111: BE IT RESOLVED that the Town Board of the Town of Harford accept the recommendation of the Harford Planning Board and approve the application submitted by MVE Homes for a manufactured home to be placed on the Hackett property on Daisy Hollow Road. Ray Marsh made a motion to adopt Resolution #111. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Two other applications were presented to the Clerk just prior to the Town Board meeting. The applications were submitted by MVE homes for manufactuured homes to be placed on the 64 acres owned by MVE at the top of Daisy Hollow Road. Neither application have been reviewed by the Harford Planning Board. Brian Pendell will contact the Cortland County Planning Board and the Cortland County Health Department for information on regulating any more applications on this property and will request that they attend the January Board meeting along with Phil Simon of MVE homes. Gary Tennant pointed out Sections 12.7 and 12.8 in the Harford Land Use Ordinance of 1974 stating that these applications should be regulated by these sections. RES #112: BE IT RESOLVED that the Town Board of the Town of Harford accept the Resignation from Richard P Roberts as Chairman of the Zoning Board of Appeals. 1 59 60 Gary Tennant made a motion to adopt Resolution #112. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Clerk will post notices for applications for a Zoning Board of Appeals member to serve for the remainder of the term left vacant by Richard Roberts resignation. The Clerk will contact Dana Vallese to see if she is interested in Chairman of the ZBA. RES #113: BE IT RESOLVED to re -appoint Barb Stoner to the Board of Assessment Review for a 4 year term expiring 12/31/2004. FURTHER RESOLVED to re -appoint Dana Vallese to the Zoning Board of Appeals for a 5 year term expiring 12/31/2005. Charles Canfield made a motion to adopt Resolution #113. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell submitted the following correspondence: -An invitation from Tompkins County to ride a bus to the Association of Towns Annual meeting in New York City. -Notification that a cell tower will be built on Perry Road in the Town of Richford. Brian Pendell stated that he had contacted Cellular One with two possible locations for a cell tower to be built in Harford. The Code Enforcement Officer's report was submitted and reviewed. Brian Pendell reported to the Board problems that had occurred with the CEO, the County Health Department and the Harford Exchange. The Harford Exchange was found to be in full compliance with all building and health department regulations and the county health department had apoligized to the Harford Exchange for investigating a fraudulant complaint. Brian also informed the Board of other inspection problems with the CEO. Daryl Cross stated that he had spoken with Larry Wilcox, Ceo for the Town of Taylor, who lives in Marathon. Daryl will invite Larry Wilcox to attend the January Board meeting. Daryl Cross will contact Don Barber to inquire as to how Knuppenburg, another CEO, is working out for the Town of Caroline. Gordon Leete gave his monthly report as Highway Superintendent for November. He explained that the bill for the fire department is higher due to the rise in fuel prices. Gordon Leete reported that the new Town employee is working out well and is improving his snow plowing skills. RES #114: BE IT RESOLVED that the Town of Harford purchase the 2001 White, Volvo, WG 10 wheeler cab and chassie from County Contract through Burr Trucking for $68,385.00 Ray Marsh made a motion to adopt Resolution #114. Charles Canfield seconded the motion. 1 Daryl Cross -Aye Gary Tennant -Aye Brian Pendell -Aye Charles Canfield -Aye Ray Marsh -Aye The Clerk reported unpaid water bills for the Harford Mills Water District #1 that will be relevied onto the Real Property Taxes for 2001. The Supervisor submitted and read his report for the month of November, 2000. RES #115: BE IT RESOLVED that the Supervisor's monthly financial report be approved as submitted and read for the month of November. Ray Marsh made a motion to adopt Resolution #115. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #116: BE IT RESOLVED to adjourn the meeting at 10:50pm. Ray Marsh made a motion to adopt Resolution #116. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tennant -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 61 TO STATE OF NEW YORK _ COUNTY OF CORTLAND TOWN OF HARFORD January08, 2001 The Town Board of the Town of Harford met for a regular monthly meeting on January 08, 2001 at the Harford Town Hall. Present at the meeting were Brian Pendell; Supervisor, Daryl Cross, Charles Canfield and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sharon Canfield; Town Justice, Sandy Price; County Legislator, Lee Knuppenburg and Clint Price. The Minutes of the regular Board meeting held on December 04, 2000 were read for information and corrections. RES #1; BE IT RESOLVED that the minutes of the regular Board meeting on December 04, 2000 be approved as read. Gary Tennant made a motion to adopt Resolution #1. Daryl Cross seconded the motion. Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The bills listed on General Abstract #1, vouchers #1420, Highway Abstract #1, vouchers #149, and Harford Mills Water District #1 Abstract #1, vouchers #1 and #2 were read by the clerk and submitted to the Board for review. RES #2: BE IT RESLOLVED that the bills be approved as presented and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #2. Gary Tennant seconded the motion. Charles Canfield -Aye Brian Pendell -Abstained Daryl Cross -Aye Gary Tennant -Aye Lee Knuppenburg addressed the Board concerning the position of Code Enforcement Officer. Lee stated that he would be available for four hours the same time every week in Harford and would do inspections as needed. He would work on a salary basis of $15.00 per hour. Lee stated that he would work as an employee of the Town and requested to be paid mileage. Lee stated that he could work out of the Town Hall and that a copy machine. phone and filing area would be needed. Lee stated that he would inforce any laws for the Town of Harford concerning Code Enforcement and Zoning in addition to any state and federal laws that might apply. Brian Pendell suggested the possibility of contracting with the Town of Caroline to hire Lee Knuppenburg be considered.( Lee Knuppenburg is presently under contract with the Town of Caroline) Daryl Cross stated that he will contact Don Barber to discuss this option. Brian Pendell will contact Fran Casullo concerning pending court cases resulting from previous code violations. The Board suggested that if Lee Knuppenburg is hired from the Town of Caroline that he could accept calls from both Towns at both the Harford Town Hall and the Town of Caroline office. 1 Sharon Canfield gave her annual report as Justice for the Town of Harford which is on file at the 63 Town Clerk's office. Sharon stated that she is instating new court hours as follows: the 2nd and 4th Wednesdays of each month will be for open court and the 1 st and 3rd Wednesday will be for Hearings. The hours will be from 5:30pm until all the cases are heard. Brian Pendell suggested that Sharon set up a credit card system for people to pay their fines. RES #3: BE IT RESOLVED that Brian Pendell be authorized to purchase a computor for the Town Justice. Charles Canfield made a motion to adopt Resolution #3. Gary Tennant seconded the motion. Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The financial books of the Town Justice, Town Clerk, Tax Collector and Supervisor were presented to the Board to be audited. RES #4: BE IT RESOLVED to approve the financial books of the Town Justice for the fiscal year 2000. Gary Tennant made a motion to adopt Resolution #4. Daryl Cross seconded the motion. Gary Tennant -Aye Daryl Cross -Aye Brian Pendell -Aye Charles Canfield -Aye RES #!5: BE IT RESOLVED to approve'the books of the Town Clerk, Tax Collector and Supervsior as presented. Daryl Cross made a motion to adopt Resolution #5. Charles Canfield seconded the motion. Charles Canfield -Aye Brian Pendell -Aye Gary tennant-Aye Daryl Cross -Aye RES #6: BE IT RESOLVED to ammend the previous Resolution sent to the County concerning the amount of sales tax to be returned to the Town by the County as follows: the Town Board of Harford requests that $70,000.00 (not $90,000.00) of the surplus tax collected by the County be applied to reduce the amount of the County Tax levied against the Real Property Tax in the Town of Harfrod for the fiscal year 2001. Daryl Cross made a motion to adopt Resolution #6. Gary Tennant seconded the motion. Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell reported that Ken Jennison will pick up the file for the Patten property on January 8th, 2001 at 5:30pm to complete the inspections as needed. Fran Cassulo stated that he had 1 E received a message that Brook Greenhouse had received a copy of the December, 2000 minutes of the Harford Town Board. Brian Pendell stated that he had discussed various problems with Doug Staley and had assured him that he had not been fired by the Town and that he is still acting Code Enforcement cosultant for the Town of Harford. RES ##7: BE IT REOSLVED that Edward McHale be appointed as Chairman to the Zoning Board of Appeals to fill the vacancy left by Richard P Roberts whose term expired 12-31-2001. Charles Canfield made a motion to adopt Resolution V. Gary Tennant seconded the motion. Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Ed McHale understands that he will not be eligible to vote on his own application. Richard Roberts will help the ZBA conduct their first meeting. RES #18: BE IT RESOLVED that the Town designate: Official Newspaper -Cortland Standard Official Depository- The First National Bank of Dryden Official Radio Station-WKRT or 99.9FM FURTHER RESOLVED that the following appointments be made: Deputy Supervisor -Gary Tennant Bookkeeper/Budget Officer- Willimson Law Book Registrar and Records Management Officer -Elizabeth Larkin Deputy Town Clerk and Deputy Registrar- Mary Ann Negus Animal Control Officer- Paul Burhans Deputy Animal Control Officers: Joyce Burhans and Harold St John Town Representative for the State Building and Fire Code- Elizabeth Larkin Harford Mills Water District Superintendent- William Highfield Town Hall Janitor- Veva Padbury Deputy Highway Superintendent- Donald Muckey Cemetery Mower- BHLD of Berkshire Building Code Consultant- Life Safety Consultants FURTHER RESOLVED that the following salaries be set as follows: Supervisor: $2200.00-- $183.33 the first payroll of each month Councilmen: $1000.00each-- $500.00 the first payroll of June and December Town Justice: $3300.00--$275.00 the first paycheck of each month Highway Superintendent --$31030.00 per year divided every two weeks with the balance the last payroll in December Mike Hafner (Full Time Hwy) up to $11.00 per hour (Hwy Supt discretion for amount of pay) 65 Don Muckey $8.75 per hour Town Clerk: $4200.00 $350.00 per month (payroll) Bookkeeper/Budget Officer- $4000.00 paid quarterly (Abstract) Assessor $3300.00 $275.00 per month (Abstract) Animal Control Officer $3960.00 $330.00 per month (payroll) Code Enforcement Officer $4000.00 $333.33 per month (Abstract) Harford Mills Water Superintendent $1200.00 ($600.00 first payroll of July and Dec) Zoning Board of Appeals Chairman $100.00 Members $50.00 (December payroll) FURTHER RESOLVED to pay part-time highway employees up to $7.50 per hour, and up to $9.50 per hour for employees with a Class B license (decision for amount of pay at the descretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway Superintendent to spend $1500.00 on small tools and implements FURTHER RESOLVED to allow mileage reimbursements of $.31 per mile FURTHER RESOLVED to pay jury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a petty cash fund of $50.00 for the Town Clerk/Tax Collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it is a holiday then the meeting will be on the following Monday. All Town Board meetings will be held at the Harford Town Hall at 7:30pm unless a conflict should arise then the Town Board meeting will be held at the Highway Garage. Election Inspectors $6.15 per hour (Abstract) $6.15 per hour plus two extra hours on election day Election Chairman $10.00 plus above pay Town Hall Janitor $1200.00 $100.00 the first payroll of each month Town Historian $300.00 first payroll in Dec Board of Assessment Review $40.00 each October Abstract Planning Board Chairman $150.00 Members $75.00 First payroll in Dec Zoning Board of Appeals Chairman $100.00 Members $50.00 (December payroll) FURTHER RESOLVED to pay part-time highway employees up to $7.50 per hour, and up to $9.50 per hour for employees with a Class B license (decision for amount of pay at the descretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway Superintendent to spend $1500.00 on small tools and implements FURTHER RESOLVED to allow mileage reimbursements of $.31 per mile FURTHER RESOLVED to pay jury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a petty cash fund of $50.00 for the Town Clerk/Tax Collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it is a holiday then the meeting will be on the following Monday. All Town Board meetings will be held at the Harford Town Hall at 7:30pm unless a conflict should arise then the Town Board meeting will be held at the Highway Garage. Me FURTHER RESOLVED to authorize the Supervisor to pay utility bills that offer early discounts when necessary. FURTHER RESOLVED that the Town Clerk provide copies of the minutes to the Town Board and to all heads of all Boards and departments within 10 days of each meeting and post the minutes at the Harford. Post Office and the Community Bulletin Board. FURTHER RESOLVED that the Town Clerk will charge: $20.00 for all returned checks $.15 per copy made on the Town copy machine $1.00 per page for incoming and outgoing faxes FURTHER RESOLVED that anyone wishing to be on the agenda for a Town Board meeting should call the Supervisor or Town Clerk by 2:OOpm the Thursday preceding the Town Board meeting unless a problem occurs after that date. FURTHER RESOLVED that all vouchers, bills and monthly reports are to be submitted to the Clerk by 1:OOpm on the Thursday preceding the Board meeting with the exception of any received in the mail after that date which shall be given to the Clerk by 11:00am the day of the Board meeting. Charles Canfield made a motion to adopt Resolution #8. Gary Tennant seconded the motion. Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price, our county legislator, gave her report which is on file at the Town Clerk's office. RES #9: BE IT RESOLVED to make the necessary budget ammendments to close the books for the fiscal year 2000 as follows: GENERAL FUND Decrease; Est Revenues (A510) (Subsidiary -A1120-Sales Tax) $3199 Increase: Est Appropriations (A960) $3199 (Subsidiary -A1110.4 -Justice Contr $20) ( -Al 450.1 -Election Wages $216) (-A1620.4-Building Contr $192) (-A1920.4-Municipal Dues $20) (-A3510.4-DCO Contr $68) (-A5132.4-Garage Cont $967) (-A6420.4-HUD Grant Contr $218) (-A8010.1-Zoning Wages $300) (-A8010.4-Zoning Contract $667) (-A8010.41-Zoning Contr $11) (-A8810.4-Cemeteries Contr $520) HIGHWAY FUND Decrease: Est Appropriations (DA960) $1043 67 (Subsidiary-DA51 10.1 -General Repairs wages $977) (-DA5142.1-Snow removal wages $66) Increase: Est Appropriations (DA960) $1043 (Subsidiary -DA5110.4 Gen Repairs Contr $977) (-DA5142.4 Snow Removal Contr $66) Charles Canfield made a motion to adopt Resolution #9. Daryl Cross seconded the motion. Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Dog Control Officer's report for the month of December 2000 and a year end report for 2000 were submitted to the Board for review. The reports are on file at the Town Clerk's office. The Superintendent of Highways submitted his monthly report for December 2000 which is on file at the Town Clerk's office. The Supervisor submitted his monthly report which is on file at the Town Clerk's office. RES #10: BE IT RESOLVED that the Superviosr's monthly report be approved as submitted. Daryl Cross made a motion to adopt Resolution #10. Charles Canfield seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Charles Canfield -Aye Brian Pendell -Abstained Brian Pendell reported that he had spoken to the County Health Department concerning the applications for manufactured homes to be placed off of Daisy Hollow Road by MVE Homes. The County Engineer stated that four sites is the limit. Any more than four sites will require surveyed lots, sited wells and all the other requirements for County subdivision laws. Bran Pendell reported that the water had been tested by the County Health Department at the old Ketter resididence now owned by Monroes and the County recommended that the Town look into grant monies that could be obtained to replace the Harford Mills Water System. RES #11: BE IT RESOLVED to pay THOMA Associates $10,979.39 for services administering the CDBG grant. Gary Tennant made a motion to adopt Resolution #11. Charles Canfield seconded the motion. Gary Tennant -Aye Daryl Cross -Aye Brian Pendell -Aye Chalres Canfield -Aye RES #12: BE IT RESOLVED to adjourn the meeting at 10:55pm. Brian Pendell made a motion to adopt Resolution #12. Daryl Cross seconded the motion. Charles Canfield -Aye Brian Pendell -Aye MI Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin Town Clerk 1 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD February 05, 2001 The Town Board of the Town of Harford met for a regular monthly meeting on February 05, 2001 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Gary Tennant, Daryl Cross, Ray Marsh and Charles Canfield; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legilslator and Tracey Thompson. The minutes of the regular meeting of the Harford Town Board on January 08, 2001 were read for information and corrections. RES # 13: BE IT RESOLVED that the minutes of the regular Town Board meeting held on January 08, 2001 be approved as read. Daryl Cross made a motion to adopt Resolution #13. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Bills listed on General Abstract #2, vouchers #21434, Highway Abstract #2 vouchers #10415, and Harford Mills Water District #1 Abstract #2, vouchers #3 & #4 were read by the Clerk and submitted to the Board for review. RES #14: BE IT RESOLVED to approve the bills as presented and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #14. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell presented the Board with an estimate of what it would cost to replace the Water System in Harford Mills. The estimate was prepared by THOMA Associates. THOMA is applying for a $400,000.00 grant even though the estimate was not that high. THOMA will send out income questionaires to all the Harford Mills water customers. The fee for THOMA's survey will be $400.00 and will be paid from the grant monies received. Tracey Thompson stated that the water lines should be looped at each residence to allow for a continuous flow of water. Sandy Price gave her report which is on file at the Town Clerk's office. Brian Pendell reported that he had had a phone converstion with Chris Calabro concerning the Fire tax and PILOT agreement between the Town and the Creamery Hills Senior Living Center. Brian Pendell invited Chris Calabro to attend the Board meeting to discuss the PILOT agreement but that the Fire Tax is not under the rule of the Town Board. MW 70 Fran Cassulo will look into the sale of the Town's property on Babcock Hollow Road. Brian Pendell stated that he will purchase a computor for the Town Justice from Staples for $1528.38. The computor has a 3 year warranty. RES #15: BE IT RESOLVED to extend the tax collection period for Real Property taxes in the Town of Harford from April 30, 2001 until May 31, 2001. Gary Tennant made a motion to adopt Resolution #15. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell reported that he had contacted Blue Cross/Blue Shield for haelth insurance for Mike Hafner, highway employee. The cost per year would be about $2100.00 for a single person or $4300.00 for family coverage. Brain Pendell reported that he will obtain quotes for a Town Clerk/ Town Justice counter and for buliding of closets at the other side of the Town Hall for the Tow Clerk's records and equipment. The Board can review the quotes and vote on this at the March meeting. Don Barber from the Town of Caroline stated that he would prefer not to contract with the Town of Harford to hire out Lee Knuppenburg as Code Enforcement Officer. Brian will contact Fran Cassulo to inquire about hiring Lee Knuppenburg as an employee of the Town of Harford. Brian reported that four people had appeared in the Harford Town Court to answer Code violations. Fran Cassulo requested that additional time be allowed to remedy the situations. Robert Neville was granted 60 days to present certification from an engineer that the house on Route 200 is up to code and liveable. The Gleasons on Route 221 complied with all Icoal laws and obtained a permit for the addition and woodstove. They stated that they had been told by a previous Code Enfrcement Officer that no permit was required. Brian Pendell informed the Board that Ken Jennison is still working on the Patten application on Virgil Creek Road. Paul Burhans, Dog Control Officer, thanked the Board for his salary increase. Paul stated that he has received more compalints about the Tillotson's dogs and that they have not been licensed this year. Brian Pendell will contact Lois Tillotson about renewing the licenses and rabies shots as needed. Gordon Leete gave his report as Highway Superintendent. The report is on file at the Town Clerk's office. Gordon Leete reported that the new 10 wheeler truck that the Town ordered will be delivered soon. Gordon Leete aslo reported that the CHIPS money will be about the same as last year's allotment. Brian Pendell gave his financial report as Town Supervisor. The report is on file at the Town Clerk's office. Brian presented the Board with three Certificates of Deposits for the Highway operating budget for $20,000.00 each. RES #16: BE IT RESOLVED that the Board approve the Supervisor's Finacial report for January 1 1 2001 as read and presented. Ray Marsh made a motion to adopt Resolution #16. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye Brian Pendell presented the Board with a draft of the Annual Update Document for 2000. RES #17: BE IT RESOLVED to adjourn the meeting at 9:05pm. Gary Tennant made a motion to adopt Resolution #17. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Ray Marsh -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 71 72 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD March 05 2001 The Town Board of the Town of Harford met for a regular monthly meeting and to hold a Public Hearing on March 05, 2001 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Charles Canfield, Daryl Cross, Ray Marsh and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, Tracy Thompson, Clint Price, Mr and Mrs Monroe, and Albert Thornton. The minutes of the February 05, 2001 regular meeting of the Harford Town Board were read for information and corrections. The minutes were corrected as follows: the 7th paragraph concerning the water district should have said that Tracy Thompson stated that the water lines should be a looped system to allow for continuous flow of water. RES #18: BE IT RESOLVED that the minutes of the regular monthly meeting of the Harford Town Board on February 05, 2001 be approved as read. Ray Marsh made a motion to adopt Resolution #18. Daryl Cross seconded the motion. Charles Canfield -Aye Daryl Cross -Aye Ray Marsh -Aye Brian Pendell -Aye Gary Tennant -Aye Bills listed on General Abstract #3, vouchers #35447, Highway Abstract #3 vouchers #16424, and Harford Mills Water District #1 Abstract #3, vouchers #5 and #6 were read and presented to the Board for review. Brian Pendell explained that the Highway voucher #24 to Burr Trucks was a partial payment for the new 10 wheeler truck. He also explained how the rest of the truck will be financed without raising taxes. RES #19: BE IT RESOLVED that the bills be approved as read and for the Superviosr to make the necessary payments. Charles Canfield made a motion to adopt Resoution #19. Gary Tennant seconded the motion. Charles Canfield -Aye Daryl Cross -Aye Brian Pendell -Aye Ray Marsh -Aye Gary Tennant -Aye Brian Pendell declared the Public Hearing for the grant application to upgrade the water system in Harford Mills open at 8:OOpm. The notification of the Public Hearing as it appeared in the Cortland Standard was read. THOMA Associates are preparing the grant. Ann Hotchkin from THOMA was not able to attend the meeting due to the weather but did fax information to the Clerk for the hearing. The grant will cover the cost of replacing the pump house, the water mains and an assessment of the work proposed. The cost of preparing the grant (@ $400.00) will not be funded by the grant. Clint Price questioned whether new customers can be added at the time of replacement and the cost C 1 73 covered by the grant. Clint Price questioned whether Bill Highfiled's salary as Water Superintendent can be covered by the Grant. Clint Price questioned whether the meters that are presently owned by the customers can be replaced with monies from the grant. In order to be eligible for the grant 51% of the customers had to be low to moderate income. With 15 out of the 17 customers replying to the survey, 71 % have met the income requirements. If the grant is approved work should begin next spring. Tracy Thompson questioned whether the surface grounds would be restored. Clint Price asked if the water rates can be lowered after the new system is installed. The Board stated that this would be a possibility. There is @ $14,000.00 in the Harford Mills Water District savings account. Gary Tennant stated that this amount is in no way excessive and should be maintained to cover unexpected repairs or damage in the water system to keep it running correctly. The Monroes asked what could be done until the system is replaced so that their water is useable. The Board suggested installing a frost free hydrant to be flushed periodically. Ann Hotchkin will conduct a Public Hearing on March 19 at 10:00am at the Harford Town Hall. These and other questions will be addressed at that time. After all persons desiring to be heard for and against the proposed application had been heard, Brian Pendell declared the Public Hearing closed at 8:37pm. The following communications were presented by Brian Pendell: -from Ken Jennison: Notice that the Patton residence is in compliance with all Codes and regulations and that he will drop off paper work for a Certificate of Compliance to Brian Pendell. The Pattons have agreed to secure the door that has no porch or stairway and will apply for a greenhouse permit. -Brian read a letter he had sent to the Tillotson's requesting that their dogs be licensed. -Brian read a letter he had sent to Doug Staley apologizing for the delay in the signing of a contract between the Town and Life Safety Consultants. The contract is still being reviewed by the Town's lawyer. Brian also informed Doug that the Board would like him to continue inspecting the Town for Code and Land Use violations and issue violation notices as needed. -Brian Pendell informed the Board that Fran Casullo, the Town's attorney is drafting instructions for the Board concerning the sale of the Town's property on Babcock Hollow Road. -Brian Pendell informed the Board that he had sent a letter to all State officials requesting $21,000.00 for park maintenance equipment. Brian Pendell reqested that the Board meet with the Clerk and Justice to discuss constructing a joint storage space and counter for the Clerk and Justice at the Town Hall. Ray Marsh inquired about the status of the new 10 wheeler truck. Brian stated that to the best of his knowledge the truck should be delivered by the end of March. The Supervisor presented and read his monthly financial report for February. RES #20: BE IT RESOLVED I that the Supervisor's monthly report for February be approved as read and presented. Gary Tennant made a motion to adopt Resolution #20. Ray Marsh seconded the motion. Charles Canfield -Aye Daryl Cross -Aye Ray Marsh -Aye 74 Gary Tennant -Aye Brian Pendell -Abstained Brian Pendell reported that the ZBA had met and approved the applications of Ed McHale and David Sober for use of agricultural property as commercial property. A special use permit was granted to Robert McAllister for use of a mobile home as a storage shed. Robert McAllister is to obtain a permit for a shed. David Soberhas been instructed to contact Doug Staley with his application for a automotive repair shop. RES #21: BE IT RESOLVED to adjourn the meeting at 8:55pm. Ray Marsh made a motion to adopt Resolution #21. Gary Tennant seconded the motion. Charles Canfield -Aye Daryl Cross -Aye Ray Marsh -Aye Gary Tennant -Aye Brian Pendell -Aye Respectfully submitted, Elizabeth Larkin Harford Town Clerk 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD April 02, 2001 The Town Board of the Town of Harford met for a regular monthly meeting on April 02, 2001 at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Daryl Cross, Ray Marsh, Charles Canfield, and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Mary Ann Negus; Town Historian, Doug Staley; Code Enforcement Officer, Tim Alger from Thoma Associates and several Harford resident. Minutes of the regular meeting of the Harford Town Board and the Public Hearing for the Municpal Grant for the Water District held on March 05, 2001 were read for information and corrections. RES #22: BE IT RESOLVED that the minutes of the regular meeting and the Public Hearing held on April 02, 2001 be approved as read. Ray Marsh made a motion to adopt Resolution #22. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tennant -Aye Bills submitted on General Abstract #4, vouchers #48464, Highway Abstract #4, vouchers #254 29, and Harford Mills Water District #1 Abstract #4, vouchers #749 were read by the Clerk and submitted to the Board for review. RES #23: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #23. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye Mary Ann Negus presented her Annual Historian's Report which is on file at the Town Clerk's office. Mary Ann noted that the ceiling in the hallway upstirs at the Town Hall and above the stage is still in need of repair. Mary Ann informed the Board that the year 2003 marks the 200th anniversary of the first settler in Harford. Mary Ann informed the Board of celebrations in 1933 and 1953 to commemorte this event. Mary Ann suggested that the Board appoint a committee to work on planning a celebration for the summer of 2003. The Clerk will present the Board with prices for flag holders for the cemeteries to be placed on the graves of veterans. Sandy Price gave her report which is on file at the Town Clerk's office. 75 76 The Supervisor presented the Board with an agreement with BHLD to mow and trim the cemeteries for the mowing season of 2001. The fee has been raised from $65.00 to $70.00 per mowing for each cemetery. RES #24: BE IT RESOLVED that the Supervisor sign the agreement submitted by BHLD for payment of $70.00 per mowing job in Harford Cemetery and Harford Mills Cemetery for the mowing season of 2001. Ray Marsh made a motion to adopt Resolution #24. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #25: BE IT RESOLVED that the Town Board of the Town of Harford meet for a special meeting to discuss a joint Town Clerk and Justice office at the Town Hall on April 16, 2001 at 7:OOpm. Charles Canfield made a motion to adopt Resolution #25. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell stated that the building permit and Certificate of Occupancy problem with the Patton residence has been solved. Brian Pendell reported that he has not received a response from the Tillotson's concerning the dog problem. Brian Pendell reported that he had been notified by Renee Tennant that the Town could receive $500.00 of unused funds from the County Recreation Department that could be applied towards building a pavillion at the Harford Mills Park. RES #26: BE IT RESOLVED that the Town Board of Harford declare April as Fair Housing Month in Harford. Daryl Cross made a motion to adopt Resolution #26. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #27: BE IT RESOLVED that the Town Board of the Town of Harford declare that the Town of Harford be designated as a drug free work environment for the US Department of Housing and Urban Development Grant. 77 Ray Marsh Made a motion to adopt Resolution #27. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #28: BE IT RESOLVED that the Town of Harford is hereby authorized and directed to file an application for funds from the NYS Governor's Office for Small Cities under the US Department of Housing and Urban Developments Community Development Block Grant Program fro Fiscal Year 2001, in an amount not to exceed $400,000, and to authorize the Supervisor to sign said application on behalf of the Town, and upon approval of said request to enter into and execute a project agreement with the State for such financial assitance to this Town. Brian Pendell made a motion to adopt Resolution #27. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfiled-Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES 929: BE IT RESOLVED that the Town of Harford obtain a bond from Dryden Bank for one year the amount of $14,000.00 with an interest rate of 4 !/2 % to finance the new 10 wheeler truck. Daryl Cross made a motion to adopt Resolution #29. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Tim Alger from THOMA Associates was present to submit to the Board application for approval for funding from the Housing Rehabilitation Grant. Tim explained how the contractors are paid and how both the property owners and the contractors have to sign the payment checks. Tim will supply the Board with work details on each residence approved by the Board. Doug Staley, Code Enforcement Officer, explained that a building permit will be needed for renovation projects. RES #30: BE IT RESOLVED that the Board approve the applications submitted by THOMA associates to receive monies from the Housing Rehabilitation Grant for needed renovations. Brian Pendell made a motion to adopt Resolution #30. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye W Doug Staley stated that the 1984 Local Law for the State Building and Fire Code needs to be updated. Doug also suggested that the Board consider revising the fees for Building Permits. Doug will send a suggested revised copy of a fee schedule for building permits. RES #32: BE IT RESOLVED to hold a Public Hearing on Local Law #1 for 2001 to revise and update the Local Law of 1984 concerning the State Building and Fires Codes. Ray Marsh made a motion to adopt Resolution #32. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #33: BE RESOLVED that the Town Board of the Town of Harford authorize the Supervisor to sign the Contract with Life Safety Consultants with the understanding that Doug Staley will be in the Town of Harford at the times agreed upon and that Doug Staley will make written monthly reports at the Board and will attend every fourth meeting of the Harford Town Board. Charles Canfield made a motion to adopt Resolution #33. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye GaryTennant-Aye Daryl Cross -Aye The Dog Control Officer's report was submitted and reviewed for the month of March, 2001 and is on file at the Town Clerk's office. The Highway Superintendent's report was submitted and reviewed by the Board and is on file at the Town Clerk's office. Gordon Leete reported that the metal bins will again be available at the Harford Highway Garage. Gordon Leete stated that he had replaced flags as needed in the Town. Gordon Leete reported that while the Town of Harford was using the Town of Richford's truck that a wheel had needed repair and that the bill for repair is listed on the April Abstract for the Highway Department. RES #34: BE IT RESOLVED that the Town of Harford obtain disability insurance for three highway employees for the amount of $95.50 per employee per year. Salaried persons would return monies received while on disability to the Town. Daryl Cross made a motion to adopt Resolution #34. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Town Board acting as Water Board for the Harford Mills Water District #1 conducted the following business. Brian Pendell reported that at least some of the meters will be covered by the Grant and any meters not covered will be purchased by the Harford Mills Water System. Brian also reported that a frost free hydrant would cost about $100.00. RES #35: BE IT RESOLVED that the Town Board of the Town of Harford approve the purchase of a frost free spiget to be placed at the junction to the water system at the Monroe residence. Ray Marsh made a motion to adopt Resolution #35. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Daryl Cross will contact Bill Highfield about installing the spiget. Brian Pendell gave his monthly financial report as Supervisor for the month of March 2001. RES #35: BE IT RESOLVED to approve the monthly financial report for the month of March 2001 of the Harford Supervisor as read and submitted. Ray Marsh made a motion to adopt Resolution #35. Daryl Cross seconded the motion. Ray Marsh -Aye Daryl Cross -Aye Brian Pendell -Aye Gary Tennant -Aye Charles Canfield -Aye RES #36: BE IT RESOLVED to adjourn the meeting at 9:37pm. Brian Pendell made a motion to adopt Resolution #36. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 79 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD May 07, 2001 The Town Board of the Town of Harford met for a regular monthly meeting on May 07, 2001 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell: Supervisor, Charles Canfield, Daryl Cross, Ray Marsh and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Sharon Canfield; Town Justice and Renee Tennant. Minutes of the regular meeting held on April 02, 2001 were read for information and corrections. A correction was made to the entire minutes to delete Gary Tennant's name since he was not present at the meeting. Another correction was made in Resolution #34. The Resolution should have stated that the Town of Harford would obtain disability insurance for two highway emplyees not three. RES #38: BE IT RESOLVED that the minutes of the regular meeting of the Harford Town Board held on April 07, 2001 be approved as corrected. Ray Marsh made a motion to adopt Resolution #38. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Abstained Daryl Cross -Aye Bills submitted on General Abstract #6, vouchers #65-#78, Highway Abstract #5, vouchers #30-# 45 and Harford Mills Water District #1 Abstract #5, vouchers #10412 were read by the Clerk and submitted to the Board for review. RES #39: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments with the exception of voucher #76 from THOMA Associates. Gary Tennant made a motion to adopt Resolution #39. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Renee Tennant stated that the Dryden Kiawanis is very pleased that the Town has allowed them the use of the ball fields at the Harford Park. Insurance for the teams sponsored by the Kiawanis is on file with the Town's insurance company. The Harford Association for Youth will sell refreshments at the ball game and the Harford Fire Rescue has agreed to help out as needed. Renee stated that the Dryden Kiawanis would like to ask the Board's permission to bring in a portable back stop to be used where the second backstop is down. The Town Board gave approval for placing the portable backstop at the second field. Gordon Leete stated that all trash brought into the park should be taken out. There will be a trash can installed at the park and Daryl Cross wil ask Bill Highfield to empty the trash once a week. Renne Tennant stated that the swimming lessons will not be available at Greek Peak this year. Sandy Price confirmed this stating that she had spoken to Al Kryger from Greek Peak and he had said that the pool will not be opened this year. Renee stated that they will concentrate on trips instead althoough she is looking into the possibility of conducting swimming lessons at TC3 or Greenwood Park. Renee offered to donate the surplus monies she has received from the Cortland County Recreation Department towards funding a pavillion in Harford Mills Park. Renee reported on the success of the Neighborhood Watch organization in Harford. The last meeting had about 55 residents of Harford in attendance. In order for the organization to receive.signs to place in the Town of Harford the Board must recognize its existence. RES #40: BE IT RESOLVED that the Town Board of the Town of Harford recognizes the Neighborhood Watch as a community based organiztion in the Town of Harford. FURTHER RESOLVED to approve the purchase of 24 Neighborhood Watch signs at about $5.00 per sign. Daryl Cross made a motion to adopt Resolution #40. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Daryl Cross will obtain quotes for a 12'X 20' pavillion to be built at the Harford Mills Park and submit the quotes at the June 4, 2001 Board meeting. Sharon Canfield, Town Justice, addressed the Board concerning an application for monies to be used for Justice equipment. RES #41: BE IT RESOLVED that the Town Board fully support the Justice applying for a Grant to be awarded by the NYS Department of Justice for the amount of approximately $3000.00. This grant would be used for various justice equipment including a paper shredder, a five in one machine and a justice software program to be installed on the computor recently purchased by the Town Board for use by the Justice. Brian Pendell made a motion to adopt Resolution #41. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Sharon Canfield, as a private resident of the Town of Harford, filed a formal compalint with the Town Board of Harford against the owners of the property adjacent to them stating that they are in violation of numerous codes listed in the Land Use Ordinance and Local Laws and stated that these violations have existed for some time. The Board assured her that Orders to Remedy had been issued and if the owners did not comply, they would be summoned to appear in court. The problem with the Neville's property on Route 200 was discussed. In order for the Code Enforcement Officer to condemn the building the building must be deemed inhabitable by an engineer at the Town's expense. Sandy Price will look into the possibility of the County Engineer doing this for the Town. 1 AM M• James Burns submitted his resignation from the Board of Assessment Review effective immediately. RES #42: BE IT RESOLVED that the Town Board of the Town of Harford accept the resignation from James Burns from the Board of Assessment Review. Ray Marsh made a motion to adopt Resolution #42. Charles Canfield seconded the motion. RES #43: BE IT RESOLVED that the Town Board of the Town Harford appoint Edward Monroe to fill the remainder of the term left vacant by James Burns resignation from the Board of Assessment Review. This term will expire 09-30-2001. Daryl Cross made a motion to adopt Resolution #43. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price, our County Legislator, gave her report which is on file at the Town Clerk's office. Brian Pendell submitted a letter from Lee Price, Cortland County Sheriff, stating that he requests to address the Board at the June 04, 2001 meeting. Brian Pendell informed the Board that the lawyer is still working on drafting the procedure to sell the Town's property on Babcock Hollow Road. Sandy Price stated that the County Highway property might be interested in purchasing the property. RES #44: BE IT RESOLVED that the Town Board of the Town of Harford purchase generic veteran grave markers and flag holders to be placed at the cemeteries in the Town of Harford. Brian Pendell made a motion to adopt Resolution #44. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #45: BE IT RESOLVED that the Town Board of the Town of Harford accept the recommendation of the Harford Planning Board and approve the application submitted by Jon Barned for placement of a double -wide on Route 221 in the Town of Harford. Ray Marsh made a motion to adopt Resolution #45. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Town Clerk reported that Lois Tillotson had been in and had licensed four dogs. M Gordon Leete gave his report as Highway Superintendent which is on file at the Town Clerk's office. Gordon Leete reported that the metal bin at the Highway Garage has been filling but he has had some trouble with people depositing items that contain refrigerants. No item can be accepted with refrigerants and items with the refrigerants removed must be tagged by a licensed recyclable agent that they have been removed. The Town is charged for any items placed in the bin that have not had the refrigerants properly removed. Gordon leete reported that the Town's new truck is being painted. Gordon Leete stated that he is waiting for rain before he begins sweeping the roads. He reported that Kells and Scutt Hill Road are both in passable condition. Gordon Leete stated that he is again having trouble with the Harford Fire Department not recording fuel taken from the Highway Garage. Gordon Leete stated that he will be able to use the County's bulldozer for work in the property annexed to the Harford Mills Cemetery. He also stated that there is a lot of fire wood someone could cut before he does the dozer work. Ray Marsh will contact his brother about cutting the firewood. RES #46: BE IT RESOLVED to contract with Jeff Jessmer to construct a Town Clerk/Justice office and counter at the Harford Town Hall and do repair work upstairs at the Town Hall for a high estimate of $1116.48 for materials and $3700.00 labor charge. Paul Robinson will do the electrical work including emergency lighting at the Town Hall for $493.76. Brian Pendell made a motion to adopt Resolution #46. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Town Board acting as Water Board reviewed the application for a grant to replace the Harford Mills Water System submitted by THOMA Associates. The Clerk presented the Board with a list of meters that are inoperable and reported that the Water Superintendent stated that this could be a result of residue in the water that will be cleaned up when the water lines are replaced. Since the meters are all to be replaced if the grant is approved the Clerk was instructed not to charge the customers for inoperable meters. There is also no charge to be made to the Monroes for installing a spiget at the entrance line to their home. The Supervisor read and presented to the Board his monthly financial report for April. RES 047: BE 1T RESOLVED to approve the Supervisor's monthly financial report for April 2001. Gary Tennant made a motion to adopt Resolution #47. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye RES 948: BE IT RESOLVED to adjourn the meeting at 10:OOpm. Ray Marsh made a motion to adopt Resolution #48. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin Harford Town Clerk 1 1 l 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD June 04, 2001 The Town Board of the Town of Harford met for a regular monthly meeting and to hold a Public Hearing on Local Law #1 for 2001 on June 04, 2001 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Gary Tennant, Ray Marsh, Charles Canfield and Daryl Cross; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin, Town Clerk, Sandy Price; County Legislator, Lee Price; Cortland County Sheriff, Tom Jewitt; Cortland County District Attorney, Clint Price, Gertrude Orr and Bob Mulnix. The minutes of the regular meeting held on May 07, 2001 were read for information and corrections. The following correction was made: the total cost of remodeling by Jeff Jessmer to the Town Hall for a Town Clerk and Justice office and repair work upstairs at the Town Hall would be @ $3700.00. RES 049: BE IT RESOLVED to approve the minutes as corrected. Ray Marsh made a motion to adopt Resolution #49. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell asked the Assessor for the total value of the land the Town owns on Babcock Hollow Road. The assessed value is $4000.00. Bills listed on General Abstract #6, vouchers #78-#86, Highway Abstract #6 vouchers #46453, and Harford Mills Water District #1 Abstract #6, vouchers #13414 were read by the clerk and submitted to the Board for review. RES #50: BE IT RESOLVED that the bills be approved as submitted and read and for the Supervisor to make the necessary payments. Gary Tennant made a motion to adopt Resolution #50. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye A CDBG application for Conway Construction was submitted by THOMA for approval for the renovation of the house on 733 Route 221. RES #51: BE IT RESOLVED to approve the application as submitted for funds to be received from the CDBG program for John Conway for renovation of the home on 733 Route 221. Ray Marsh made a motion to adopt Resolution #51. Chalres Canfield seconded the motion. 85 Loon* Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell declared the Public Hearing for the Local Law #1 for 2001 open at 8:OOpm. Notice of the Public Hearing was posted in the Cortland Standard. This law would update the current Local Law #2 of 1984 for the administration of the New York State Fire and Prevention Code. Gary Tennant suggested that a provision be included in the Local Law requiring that monthly reports be made in addition to Annual reports by the Code Enforcement Officer. Brian Pendell stated that the lawyer had found other items in the Law that need to be addressed and suggested waiting to vote on the Local Law until next month. After all persons desiring to be heard for and against Local Law #1 for 2001 had been heard, the Supervisor declared the hearing closed at 8:07pm. Lee Price, Cortland County Sheriff addressed the Board concerning the problem of persons calling 911 from cell phones. At the present time all 911 calls from cellphones are directed to the State Police. Sheriff Price stated that it would be much more efficient if the calls were sent directly to the 911 operator and is asking a letter of support form the Town Board for this change. Sheriff Price reported that the tower in Virgil needs to be raised for emergency and fire transmissions to reach the outlying areas. Sheriff Price informed the Board of that the Cortland County Jail is not able to accomodate inmates with special health needs and that the number of female and geriatric inmates is on the increase. Inmates with special needs are presently transferred to Broome County Jail at Cortland County's expense. A discussion followed concerning the proposal for deputy sheriffs to be allowed to take the patrol cars home at night. Brian Pendell stated that he felt this was an excellent idea since the sheriff could respond to calls in outlying areas quicker. Tom Jewitt stated that often the presence of a patrol car parked is a deterrent to crime. Sandy Price stated that the price for a patrol car fully equipped is @$22000.00-$30,000.00 per car and the salary of a deputy sheriff is @ $40000.00 with benefits. Lee Price stated that it would be less expensive to allow the deputy sheriffs to take the cars home than to add more manpower. Brian Pendell stated that the Neighborhood Watch program is in favor of the deputies being allowed to take the patrol cars home. Brian Pendell stated that he had been informed that a person was located by the Neighborhood Watch program that had an outstanding warrant and had appeared before Judge Canfield. Tom Jewitt, District Attorney, addressed the Board stating that if the Town has any concerns or questions to feel free to contact his office. The DA prosecutes misdemeaners before Judge Canfield and felonies before the Cortland County Court. Sheriff Price asked to address the Board twice a year to communicate ideas between the Sheriff Department and the Town Board. Sheriff Price stated that the Department is working on creating a webb page for wanted persons and for informing people of changes in the laws or new laws. The Board thanked the Sheriff and the District Attorney for addressing the Board. a RES #52: BE IT RESOLVED that the Town Board support the Cortland County Sheriff Department and that letters be sent to Legislatures Pat O'Mara, Steve Harrington and Sandy Price stating that the Board fully supports the Sheriff Department's proposals to change the direction of the 911 calls, raise the communication tower in Virgil and to allow the Deputy Sheriffs to take the patrol cars home. Ray Marsh made a motion to adopt Resolution #52. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #53: BE IT REOSOLVED to appove the vouchers for payment submitted by THOMA for renovation done through the CDBG program for Clint Price and Gertrude Orr. Daryl Cross made a motion to adopt Resolution #53. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Robert Mulnix stated that he would like copies of the codes that are in effective for the Town of Harford. Brian Pendell stated that the clerk has a copy of the State Building and Fire Codes in addtion to Local Codes but that some of the State Codes are being revised. Sandy Price, our county legislator, gave her report which is on file at the Town Clerk's office. Sandy reported to the Board statistics for emplyment in Cortland County, inmate population in the county jail and social service applications. Brian Pendell suggested that with all the talk of space being needed for County offices, that Sandy suggest moving the Department of Motor Vehicles to a more accessible location. Brian Pendell stated that he had received correspondence from the Town's Attorney suggesting that the Town not take further action Robert Neville for the dilapidated house since Mr Neville has complied with some of the orders to remedy and the tanks have been removed. Sandy Price stated that the County s architect would do the inpsection of the house if the Town Board requests that it be done. The Gleasons on Route 221 will meet with the Town's Attorney on Friday, June 08, 2001 to discuss Orders To Remedy that they received. Brian Pendell informed the Board that $1400.00 of the $1437.00 that the Town spent for recreation purposes last year will be returned to the Town from the County. This money will be put towards the building of a pavillion at the Harford Mills park. Brian reported that Renee Tennant is applying for a grant for the construction of a cement pad and basketball hoop at the Harford Mills Park. Daryl Cross stated that he had received an estimate for construction of a 12'X20' pavillion for $1200.00- $1600.00. mi RES #54: BE 1T RESOLVED to approve the construction of a 12'X20" pavillion for the Harford Mills Park for $1200.00- $1600.00. Ray Marsh made a motion to adopt Resolution #54. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Clint Price asked about usage of the Town Park. The Board informed him that there is no fee for renting the Town's parks but reservations for the Parks are made through Veva Padbury. Ray Marsh suggested that the Clerk post information for renting the Town Hall and reserving the Town's parks at the Community Bulletin Board. A building permit for a manufactured home was submitted by Keith Cornell to be placed on the former Dan Chase residence on Route 221. The Board did not review the application since it was incomplete Grodon Leete gave his report as Highway Superintendent for the month of May 2001. The report is on file at the Town Clerk's office.. Gordon Leete stated that the Highway Department will cut trees in the vacant lot of the Harford Mills Cemetery. The old 10 wheeler truck has been delivered to the Town of Richford. The new 10 wheeler truck has numerous problems and Gordon Leete stated that he recommended not paying any bills for the new truck until all the problems have been repaired and any payments for repair should be covered by the sellers of the truck. Gordon Leete stated that there has been problems with people placing garbage in the metal bin. If this persists he suggests having the bin removed. The Supervisor read and presented his monthly financial report for May, 2001. Brian explained that the Town must purchase one month of health insurance for Mike Hafner before they can bill the Town for the insurance. RES #56: BE IT RESOLVED to approve the Supervisor's monthly financial report as submitted and read. Daryl Cross made a motion to adopt Resolution #56. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye RES #56: BE IT RESOLVED to adjourn the meeting at 9:25pm. Daryl Cross made a motion to adopt Resolution #56. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted Elizabeth Larkin, Harford Town Clerk STATE OF NEW YORK THESE MINUTES AREA DRAFT AND SUBJECT TO TOWN COUNTY OF CORTLAND BOARD APPROVAL TOWN OF HARFORD July 02, 2001 The Town Board of the Town of Harford met for a regular monthly meeting on July 02, 2001 at 7:30pm at the Harford Town Hall to conduct a regular monthly meeting. Present at the meeting were Gary Tennant; Councilman and Deputy Supervisor, Charles Canfield, Daryl Cross and Ray Marsh; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, and Bob Mulnix. The Minutes of the regular Town Board meeting and Public Hearing held on June 04 2001 were read for information and corrections. RES #58: BE IT RESOLVED to approve the minutes as read. Charles Canfield made a motion to adopt Resolution #58. Ray Marsh seconded the motion. Charles Canfield -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Bills listed on General Abstract #6, vouchers #87499, Highway Abstract #6, vouchers #54462 and Harford Mills Water District #1 Abstract #6, vouchers #15416 were read by the clerk and submitted to the Board for review. RES #59: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #59. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Gary Tennant -Aye Daryl Cross -Aye Bob Mulnix questioned whether the Board would have any objections to a proposed gas station/store to be constructed on state lands in northern Harford. Gary Tennant stated that the Town welcomes new businesses in Harford but the proposed business would be subject to all building codes and regulations of the Town. Sandy Price gave her report as county legislator for the Town of Harford which is on file at the Town Clerk's office. The following letters written by the Supervisor were submitted to the Board for information: -to Chris Calabro stating that the PILOT agreement payment that was due in February has not been paid. 90 -to the Sheriffs department concerning the curfew laws in Harford -to the Cortland Standard concerning the curfew laws and inforcement of the laws 1 1 Sandy Price had reported to the Historian and Brian Pendell that work crews would be available from the County for jobs to be done in Harford such as waxing the upstairs floor at the Town Hall and working in the cemeteries in Harford. A resignation from the Chairman of the Planning Board was submitted by Bob Cree. RES #60: BE IT RESOLVED to accept the resignation submitted by Bob Cree as a member and chairman of the Harford Planning Board and to approve the appointments of Barbara Stoner as Chairman of the Planning Board, Mary Ann Negus as Vice Chairman and Jake Chwalek as Secretary. Ray Marsh made a motion to adopt Resolution #60. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Gary Tennant -Aye Daryl Cross -Aye Gary Tennant asked the Board to bring names of anyone interested in serving on the Planning Board to the next Board meeting for consideration of appointment to fill the vacancy left by Bob Cree's resignation. Vouchers for payment for work done on previously approved CDBG applicaions were submitted to the Board. RES #61; BE IT RESOLVED to approve the vouchers for payment as submitted by THOMA for work done through the CDBG program. Ray Marsh made a motion to adopt Resolution #61. Gary Tennant seconded the motion. Ray Marsh -Aye 1 Charles Canfield -Aye Gary Tennant -Aye Daryl Cross -Aye RES #62: BE IT RESOLVED to reaffirm and to support the decsion of the previous Town Boards that all parks and cemeteries in the Harford be closed to the public between the hours of 9:OOpm and 6:OOam in the Town of Harford unless permission is granted by the Board for special events. Gary Tennant made a motion to adopt Resolution #62. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Gary Tennant -Aye Daryl Cross -Aye RES #63: BE IT RESOLVED to accept the'recommendation of the Harford Planning Board to approve the application submitted by Keith Cornell for the placement of a manufactured home on Route 221 on property recently purchased from Dan Chase. Gary Tennant made a motion to adopt Resolution #63. Daryl Cross seconded the motion Ray Marsh -Aye Charles Canfield -Aye Gary Tennant -Aye Daryl Cross -Aye The Code Enforcement Oficer's report was submitted for the month of June and is on file at the Town Clerk's office. In a memorandum to the Town Board, Brian Pendell, Supervisor, stated that there had been several complaints made against the Code Enforcement Officer. Daryl Cross stated that he had also received similar complants. The Dog Control Officer's report was submitted for the month of June and is on file at the Town Clerk's office. 92 The Highway Superintendent's report was submitted and is on file at the Town Clerk's office. The cable for the computor for the new truck has been delivered to Caskey's Garage. T&W Trucking has agreed to deduct all repair costs for the new truck from the price of the truck. The Supervisor's Financial report for June was read by Gary Tennant and submitted to the Board for review. RES #64: BE IT RESOLVED to approve the Supervisor's Financial report for June, 2001 as read and presented. Ray Marsh made a motion to adopt Resolution #64. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Gary Tennant -Aye Daryl Cross -Aye RES #65: BE IT RESOLVED to adjourn the meeting at 8:30pm. Charles Canfield made a motion #65. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk C 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD August 06 2001 The Town Board of the Town of Harford met for a regular monthly meeting on August 06, 2001 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Charles Canfield, Gary Tennant, and Ray Marsh; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Sharon Canfield; Town Justice; Mahlon Perkins, Attorney; and Delma and Bryce Partridge. Minutes of the regular Board meeting held on July 02, 2001 were read for information and corrections. RES #66: BE IT RESLOVED that the Minutes of the regular Town Board meeting held on July 02, 2001 be approved as read. Charles Canfield made a motion to adopt Resolution #66. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye The Clerk read and submitted bills listed on General Abstract #8, vouchers #1004116, Highway Abstract #8, vouchers #63472 and Harford Mills Water District #1 Abstract #8, vouchers #174 18. Vouchers were also submitted and reviewed for payment from the housing Grant. RES #67: BE IT RESOLVED to approve the bills as submitted and read and for the Supervisor to make the necessary payments. FURTHER RESOLVED to approve the vouchers for payment through the CDBG as submitted by THOMA. Ray Marsh made a motion to adopt Resolution #67. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Sandy Price, our County Legislator, gave her monthly report which is on file at the Town Clerk's office. She commended Brian Pendell for his efforts working with the county for obtaining monies through the FEMA funds for the Harford Fire Department. Justice Sharon Canfield reported that she is interested in attending a two day, three night conference in Syracuse held by the NYS Association Magistrates Council. At this conference she would attend the mandatory two day training. The cost would be $50.00 for registration and $164.00 per night for three nights and possibly parking or miscellaneous fees. Justice Canfield reported that the Town would be reimbursed for payment for one night stay. RES #68: BE IT RESOLVED that the Town approve the Justice attending a three night, two day stay at the Hotel Syracuse and to approve the payments for mileage, registration and 93 miscellaneous expenses incurred by the Justice while attending this conference. FURTHER RESOLVED to add voucher #117 for payment for registration and voucher #118 for payment to the Hotel Syracuse. Gary Tennant made a motion to adopt Resolution #68. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye All other fees will be submitted by voucher by the justice. Mahlon Perkins, Attorney, was introduced to the Board. RES #69: BE IT RESOLVED to enter into executive session at 8:10pm to discuss pending litigation. Ray Marsh made a motion to adopt Resolution #69. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye RES #70: BE IT RESOLVED to adjourn the executive session and to reconvene the open Town Board meeting at 8:35pm. Ray Marsh made a motion to adopt Resolution # 70. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfiled-Aye Brian Pendell -Aye Gary Tennant -Aye RES #71: BE IT RESOLVED retain the services of Attorney Mahlon Perkins to answer the Petition against Lawrence Fitts and the Town of Harford brought by the Creamery Hills, LP. Ray Marsh made a motion to adopt Resolution #71. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Brian Pendell reported that Robert Neville has until October 15, 2001 to demolish and bury the delapidated house on his property on Route 200. Brian checked with the DEC and they will allow the house to be buried there. Mr Neville had asked if he could demolish and bury the house himself without insurance coverage. The Town Attorney answered that although an arguement could be made against the Town's requirment that the Neville's have insurance, the attorney strongly advises that insurance be obtained before any demolish work has commenced. If the house has not been demolished and buried by October 15, 2001, Robert Neville wil be fined $250.00 a day until the violation is complied with. 1 1 Ll 95 The following applications for work to be done through the CDBG were submitted by THOMA for Ruby McCutcheon, Wendy Scwartz and Andrew Ives and Philip Overbaugh for the Board to review. RES #72: BE IT RESOLVED that the applications submitted by Thoma through the CDBG be approved as submitted. Ray Marsh made a motion to adopt Resolution #72. Brian Pendell seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Sandy Price requested that she be involved in the preparation for the 200 year anniversary of the settlement of Harford. Brian Pendell reported that the Town Clerk/Justice offices at the Town Hall should be completed next week. The Dog Control Officer's report was submitted for the month of July. The Code Enforcement Officer's report was submitted for the month of July. Gordon Leete reported that Mike Hunt will be constructing the pavillion at the Harford Mills Park. The Highway Officers report was submitted for the month of July. Gordon Leete reported that the dumpster has been temporarily removed but will be at the Highway Garage in September. Gordon Leete suggested that the Town consider adopting a local law prohibiting the use of four wheeled all terrain vehicles on the roads in the Town of Harford. Gordon Leete will look into swithching the Highway Departments and the Town Clerk's long distance service from AT&T to a less expensive company. Gordon Leete reported that the new 10 wheeler truck has been delivered and is working well. The Supervisor read and presented his financial report for July. RES #73: BE IT RESOLVED to approve the Supervisor's financial report for July. Charles Canfield made a motion to adopt Resolution #73. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye RES 974: BE IT RESOLVED to adjourn the meeting at 9:20pm. Ray Marsh made a motion to adopt Resolution #74. Charles Canfield seconded the motion. IN Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 10 2001 The Town Board of the Town of Harford met for a regular monthly meeting on September 10, 2001 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Gordon Leete; Highway Superintendent, Charles Canfield, Daryl Cross, Ray Marsh and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, and Tracy Thompson. The minutes of the regular Town Board meeting held on August 06, 2001 were read for information and corrections. A few typographical errors were corrected. RES #75: BE IT RESOLVED to approve the minutes as read and corrected. Gary Tennant made a motion to adopt Resolution #75. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Bills listed on General Abstract #9, vouchers #1204131, Highway Abstract #9, vouchers #73-# 82, and Harford Mills Water District #1 Abstract #9, vouchers #19422 were read by the Clerk and submitted to the Board for review. Vouchers for payment through the CDBG applications were also submitted. RES #76: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED to approve the vouchers as submitted by THOMA for the CDBG program. Daryl Cross made a motion to adopt Resolution #76. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye An application was submitted by Donald Allen for the CDBG program. RES #77: BE IT RESOLVED to approve the application for Donald Allen in the CDBG program pending the confirmation by the Code Enforcement Officer that all code violations have been remedied. Brian Pendell made a motion to adopt Resolution #77. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye 97 Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Mary Ann Negus presented to the Board two flags or banners that had been kept by the Tennants for the Town. One banner, the Third Liberty Loan Flag, was presented to the Town when a quota of bonds had been sold in the Town during WWI. The other flag is a Victory Flag that was flown following Armistice Day in 1919. May Ann explained that there are two ways to preserve the flags. They can be stored in an acid free box or mounted on muslin and framed. Mary Ann will look into the cost of having the flags framed. Mary Ann informed the Board that she had obtained a 1917 lithograph poster of Uncle Sam that had been used during WWI. There is only one other poster such as this and it is in a museum in California. Brian Pendell suggested that the press be invited to do a story on these items and mention the cost of preserving them. Donations of monies to help defray the Town's cost of preserving these items would be appreciated. Sandy Price gave her report as County Legislator. Her report is on file at the Town Clerk's office. Sandy reported that the Cortland County Sheriff Department has obtained a speed monitoring trailer that will be used at times in Harford. Brian Pendell reported that the Grant Application for the Water District had been denied. The Board will have to decide whether they want THOMA to re -submit the application. Mahlon Perkins notified the Board that he had contacted Northeast Appraisal Services, the Creamery Hills' Attorney and the Town's Attorney concerning the lawsuit brought against the Town's Assessor and the Town. Mahlon Perkin also detailed his fees for his services. FEES 978: BE IT RESOLVED to appoint Ed Monroe to the Board of Assessment review for a 5 year term ending Ocober 01, 2006. Brian Pendell made a motion to adopt Resolution #78. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell suggested that the Town post notices asking for anyone interested in serving on the Harford Planning Board to notify a member of the Town Board or the Town Clerk. The Code Enforcement Officer's report was submitted for the month of August and is on file at the Town Clerk's office. The Dog Control Officer's report was submitted and is on file at the Town Clerk's office. The Highway Superintendent gave his report and it is on file at the Town Clerk's office. The Highway Superintendent stated that Liddington Hill Road and Lacey Road had been oiled and stoned. Gordon Leete stated that he has received complaints about the dust from the cinder pile at the Highway Garage. He informed the Board that the new truck had needed some repair. Gordon Leete stated that he is considering resigning in the spring of next year and that the Board should think about appointing someone to fill the remainder of his term. The Highway Superintendent must be a resident of the Town of Harford. Gordon Leete stated that the owner of the trailer park had requested the use of the Town's roller. The Supervisor stated that it is STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 18, 2001 �{io 7�v"vii �u�uid vi the I-VVII of 1 ... id iYidt ivi a vavri�iivN rim --Ling for Lie 2002 Budget at 7. J1(�._.__ L ll_ � 1 1. _L. __I T_. ..._ "all. I r.wprn at r.ne nanOra To rrair. Present at the meeting were Brian Pendell: Supervisor, Charles Canfield, Daryl Cross, Ray Marsh and Gary Tennant; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerkand Gina Nourse: Bookeeper. Notice of the meeting was posted at the Harford Post Office, the Town Clerk's Office and the Community Bullitin Board. Brian Pendell reviewed the Tentative Budget noting that the sharpest increase is in Workman's Compensation due to State Legislature mandating an increase for payments to widows benefits. The meeting was adjourned at 8:45pm. Respectfully submitted, Elizabeth Larkin Harford Town Clerk 0 illegal to use the Town's machinery on private property. Gordon Leete reported that he had changed the Highway Department's and the Town Clerk's long distance phone service from AT&T to Citizen Communication because it was less expensive. Gordon Leete will check on the street light by the Harford Fire House and the need for a street light by Jake Chwalek's house on Route 200 and notify NYSG. The Supervisor read and presented his monthly financial report. The Supervisor presented and read a Tentaive Budget for 2002. RES 979: BE IT RESOLVED to approve the Supervisor's Financial report for August. Ray Marsh made a motion to adopt Resolution #79. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye The Town Clerk reported on problems occuring with the Town Clerk's computor. RES #80: BE IT RESOLVED that the Town Board authorize Brian Pendell to order a new computor for the Town Clerk. Ray Marsh made a motion to adopt Resolution #80. Brian Pendell seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #81: BE IT RESOLVED to meet at 7:OOpm at the Harford Town Hall for a budget workshop meeting. Gary Tennant made a motion to adopt Resolution #81. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #82: BE IT RESOLVED to adjourn the meeting at 9:15pm. Ray Marsh made a motion to adopt Resolution #82. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, 100 Elizabeth Larkin, Harford Town Clerk STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 01, 2001 The Town Board of the Town of Harford met for a regular monthly meeting on October 01, 2001 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Gordon Leete; Highway Superintendent, Charles Canfield, Daryl Cross, Ray Marsh and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, Mary Ann Negus; Town Historian, and Sandy Price; County Legislator. Minutes of the regular meeting held on September 10, 2001 were read for information and corrections. Corrections were made as follows: Mary Ann Negus also attended this meeting; in the Highway Superintendent's report, it should have read that Liddington Hill Road and the hill on Lacey Road may be oiled and stoned; in the same report it should have read that the owner of the trailer park reqested to rent the Town's roller and that the Supervisor stated that it was illegal to use the Town's equipment for profit. Resolution #81 should have included the date for the budget workshop meeting as September 18, 2001. RES #83: BE IT RESOLVED to approve the minutes as read and corrected. Brian Pendell made a motion to adopt Resolution #83. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Bills submitted on General Abstract #10, vouchers #1324142, Highway Abstract #10, vouchers #83487, and Harford Mills Water District #1 Abstract #10, voucher #23, were read by the Clerk and submitted to the Board for review. Vouchers for payment through the CDBG program were also submitted. RES #84: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED to approve the vouchers for payment through the CDBG program. Ray Marsh made a motion to adopt Resolution #84. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Mary Ann Negus requested that the Highway Department crew move the wood stove in the Town Hall to the Historiacal Room upstairs at the Town Hall and place it in the left corner where the stove pipe used to go through the wall. Mary Ann reported that she had contacted Vicki Delaney for an estimated cost for framing the 1 fol two antique flags owned by the Town. The cost for framing the Victory banner would be $150.00 and the cost for framing the Liberty Banner would be $175.00. This will be archively done and would preserve the flags. Mary Ann will mount the flags on muslin prior to framing. Mary Ann reminded the Board that she had not used any of the Historian's contractual account this year. RES #85: BE IT RESOLVED that the Town of Harford frame and preserve the two antique flags using $200.00 from the Historian's Contractual Account. Brian Pendell made a motion to adopt Resolution #85. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price gave her report which is on file at the Town Clerk's office. Sandy presented the Board with a breakdown of how the county budget is used and asked for input from the Board. Brian questioned whether the surcharge for the 911 system that is made on telephone bills should be raised. RES #86: BE IT RESLOVED that the applications for the CDBG program for Debra Hill Chamberlain and Katherine Simmons be approved as poresented by THOMA. Gary Tennant made a motion to adopt Resolution #86. Ray Marsh seconded the motion. Ray Marsh -Aye. Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Abstained Daryl Cross reported on problems that need to be addressed in the Harford Mills Water District. The hydrant does not work at the McCutcheon residence in Harford Mills and there are three meters in the district that are inoperable. Daryl also reported that the Water Superintendent_ would like to be considered for a raise when figuring the Budget for 2002. RES #87: BE IT RESOLVED to hold a Public Hearing on Tuesday October 16, 2001 for the Preliminary Budge for 2002 at 7:00pm at the Harford Town Hall. The Budget is on file at the Town Clerk's office. FURTHER RESOLVED to conduct a special meeting of the Harford Town Board at 7:30pm on October 16, 2001 to discuss selling Town owned property on Babcock Hollow and to discuss problems in the Harford Mills Water District #1. Also to be discussed will be the potential litigation of dilapidated/abandoned buildings in the Town. Charles Canfield made a motion to adopt Resolution #87. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye 102 RES #/88: BE IT RESOLVED to re -appoint Lawrence Fitts as Assessor for the Town of Harford for a five year term ending 09-30-2006. Charles Canfield made a motion to adopt Resolution #88. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #89: BE IT RESOLVED to ammend the January pay scale for the Harford Mills Water District Supervisor to match what had been budgeted for 2001 from $1200.00 to $1400.00. $600.00 has already been paid so the next payment will be $800.00. Brian Pendell made a motion to adopt Resolution #89. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Abstained The Dog Control Officer's report was submitted for September. Gordon Leete gave his report as Highway Superintendent which is on file at the Town Clerk's office. Gordon Leete stated that he felt a street light was not needed at the intersection of Route 200 and Griggs Gulf Road stating that the intersection is lighted by private homes but he will check with NYSEG for prices for a light to be place on an existing pole at this intersection. Godon Leete reported that the DSS has a work crew to do various jobs for the Town such as the Harford Mills Water Pumphouse painted, the pavillions at both parks and the deck at the Town Hall painted or water proofed. The Town would have to purchase the materials. Gordon reported that Liidington Hill Road and Lacey Road will not be oiled and stoned this year due to lack of funds. RES #i90: BE IT RESOLVED that the resignation from Mike Hafner as fulltime hgihway employee be accepted as submitted effective 10-01-01. Charles Canfield made a motion to adopt Resolution #90. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Gordon Leete presented the Board with an application for employment for the fulltime highway position. The applicant is Don Gardner from Party Drive, Cortland, NY. He has a current CDL license and is experienced in running heavy machinery. RES #f91: BE IT RESOLVED to hire Don Gardner as fulltime hgihway employee for the Town of Harford on a 90 day trial basis for $10.00 per hour. His employment would include single person insurance coverage. C'Y ?Y f s { r� �r'_f,, iFF4 r October 16, 2001 > ofthe'T'- Ldf hl IN, d4b6t at 7:00pm at the Harford Town Hall for a special h41d 20bll0Heyarlhg arl IN Budget for the fiscal year 2001 on October 16, 2001. g v oro �rian,.?00al� ,Su�eniisor; Charles Canfield, Daryl Cross, Ray r v, Tenanti5�ouc1lmen,.Gordgn Leete:,Highway Superintendent, Sharon Canfield; andLElizab'O l,arlun,.Town Clerk . ftft r�ublic Hearing and,S�ecial'meeting that were posted at the Town Hail, the u�titil�Brdtand to g1e{Cortland'Standard were read.' �Iidenia�ed #ea Public Hearing open at 7:05pm. Brian stated that Gordon leete's changedto $3601000 and thYeznew appointee wil be paid $25,271.00. The I ala ce under Reyenua;wili be Changed from $15000.00 to $18,738.00. Sharon ue5ledhat tk�e Bpard Consider a pay raise for the Justice stating that the work load � # �tl I nd that the f�rltlhar st ido court had made a difference in the Town. Although tes what the Boardµ'hQ spent for.the Justice office, she feels that this should not be *r$4N 161+,COnSId4fIng 'ai jaise Sharon stated that she keeps her operating budget Lii Marsh stated_that NDJ6 t'a pay raise from $3300.00 to $3500.00 was justified. '"V l r sons deslnng'to be heard foCor against said Budget had been heard' Brian Pendllei �I?e�rtng Cfose� at 735pfnr z ,'� ad that shoe had sdmd problems dealing with the Town's Attorney. Brian Pendell tt " sullo lied informed him that for various reasons he could no longer represent clan Ahendell kvill tnylte Attorney David Alexander to the next Board meeting. s d thesale dfthe Town's land on Babcock Hollow Road. ( ` ED "that t66.,T - n Board of the Town of Harford sell the property Ilpw Road (Tai Map #x145.00-02-06.000) The Town Board will accept tht $000 00,'Bids`should be sent to the Harford Town Clerk on or p}rembe� 29,,i'2001`', `The bids.will opened at the regular Town Board Eft, 1� The ill, Board, reserves the right to accept or reject any or all of the land WIII'be subject to a Permissive Referendum. iota to adopt Resolut!on #96. Daryl Cross seconded the motion. '{J� r f tf is et 1 atthe,Towp Board will inter✓iew a person in November interestied in, th tion 8rnen Pepdel( stated that Bill Highfield had been paid the correct 3sf made only n;the January minutes. Bill Highfield is going to dig up the; °shut off{and Ieplace`it'with a hydrant. The meters that are inoperabi egrnning of :no year ' ,that=a tiew pole and 11ght on Route 200 would be too expensive. kers have .acomplished a lot of work for the Town. 103 Gary Tennant made a motion to adopt Resolution #91. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES #92: BE IT RESOLVED to raise Don Muckey's hourly pay $1.50 per hour effective from Tuesday September 25,2001. Daryl Cross made a motion to adopt Resolution #92. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Planning Board's report was submitted for September. An application was submitted by Dan Chase and reviewed by the Town Board for a mobile home to be placed on Route 221. RES #93: BE IT RESOLVED that the Town Board accept the Planning Board's recommendation and approve the application submitted by Dan Chase for a mobile home to be placed on Route 221 in the Town of Harford. Ray Marsh made a motion to adopt Resolution #93. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Abstained Ed McHale presented his plans for a water bottling plant at the old Tri -Town Creamery site. He reported on progress he has made so far and future plans. The bottled water will be called Harford Glen water. The Supervisor presented and read his financial report for September. RES #94: BE IT RESOLVED to approve the Supervisor's monthly financial report for September Gary Tennant made a motion to adopt Resolution #94. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye RES 995: BE IT RESOLVED to adjourn the meeting at 10:00pm. 104 Ray Marsh made a motion to adopt Resolution #95. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 05 2001 The Town Board of the Town of Harford met for a regular monthly meeting on November 05, 2001 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell: Supervisor, Gordon Leete: Highway Superintendent, Ray Marsh, Daryl Cross, and Gary Tennant: Councilmen, Elizabeth Larkin, Town Clerk, Sharon Canfield: Town Justice, Sandy Price; County Legislator, and several Harford residents. Minutes from the regular meeting held on October 01, 2001 were read for information and corrections. RES #97: BE IT RESOLVED to approve the minutes as read. Gary Tennant made a motion to adopt Resolution #97. Ray Marsh seconded the motion. Ray Marsh -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The bills listed on General Abstract #11, vouchers #1434156, Highway Abstract #11, vouchers # 88-#95, and Harford Mills Water District #1 vouchers #23 and #25 were read and submitted to the Board for review. Vouchers for payment for the CDBG program were also submitted for review. RES #98: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED to approve the vouchers as submitted through the CDBG program. Ray Marsh made a motion to adopt Resolution #98. Daryl Cross seconded the motion. Ray Marsh -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye An application was submitted for the CDBG program by Garry Lynch. RES #f99: BE IT RESOLVED,to approve the application submitted by THOMA for Garry Lynch on Babcock Hollow Road for the CDBG program. Brian Pendell made a motion to adopt Resolution #99. Gary Tennant seconded the motion. Ray Marsh -Aye Brian Pendell -Aye\ Gary Tennant -Aye Daryl Cross -Aye Brian Pendell intorduced David Alexander, Attorney. Brian stated that he was highly 1 105 recommended by Fran Casullo. David Alexander stated that he has a private law firm in Cortland and is currently the counsel for the Virgil Fire Department and the Cortland County Office of the Aging. David Alexander stated that he would accept the same amount for yearly pay as Fran Casullo and would be available to serve the Town of Harford as soon as needed. Brian Pendell informed the Board that the person who wishes to apply for the Code Enforcement postion was unable to attend the meeting because of a personal obligation. Sandy Price, County Legislator, gave her report which is on file at the Town Clerk's office. Sandy Price asked the Board's opinion of whether the sales tax for clothing should be reinstated. Gary Zimburg asked about what was being done by the County to promote economical development in Cortland and the reason for the County giving a tax break on clothing. A discussion followed concerning the loss of businesses in the Cortland area and the growth seen in the last 10-20 years. Gary Zimburg inquired when the Town Board held meetings. Brian Pendell stated the schedule of meetings and where the minutes are posted. Gary Zimburg stated that he had not seen the minutes posted on the Town Bullitin board. Brian Pendell submitted the following correspondence: -to the Rockefeller Foundation asking for a donation to the Harford Mills Cemetery since so many relatives of the Rockfellers are buried there. -from the Town of Dryden stating that the Dryden Town Board wishes to contract with a private ambulance company and disband the the Dryden Ambulance. Brian stated that he wanted to clarify from last month's minutes that Bill Highfield's semi-annual pay had reflected the raise he had received last year and the the mistake was in the January minutes. RES #100: BE IT RESLOVED that the Town Board appoint Ed Monroe to the Harford planning Board for a five year term ending 12/3112006. Ray Marsh made a motion to adopt Resolution #100. Brian Pendell seconded the motion. Ray Marsh -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell stated that some people are ready to start paying the loans they received through the CDBG program. The First National Bank of Dryden does not handle such accounts. Brian suggested that the account be set up in the Alliance Bank in Cortland since THOMA has other accounts for other CDBG programs set up at Alliance Bank. RES #101: BE IT RESOLVED that the Town of Harford open an account at the Alliance Bank in Cortland for receiving funds paid to the Town through the CDBG program. Daryl Cross made a motion to adopt Resolution #101. Gary Tennant seconded the motion. Ray Marsh -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye 106 Brian Pendell reported that Robert Neville had been granted a continuance until November 28, 2001 to remedy the violation for the delapidated house in Harford Mills. He had asked for a dismissal but was denied. Brian Pendell stated that he had checked with the DEC and the house may be buried on site. It was reported to the Board that someone is living in a truck trailer on Creamery Road. Ray Marsh asked if anything is being done with the Bell property on Babcock Hollow Raod that burned. The Dog Control Officer's report was submitted for the month of November. The Dog Control Officer stressed the importance of a Dog Census to be done in the Town. RES #102: BE IT RESOLVED to appoint Anna Dailey to complete a Dog Census for the Town of Harford for the payment of $2.00 per dog reported. Daryl Cross made a motion to adopt Resolution #102. Ray Marsh seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Brian Pendell -Aye Gary Tennant -Aye RES #103: BE IT RESLOVED to approve the Budget as presented and ammended at the Public Hearing held on October 16, 2001. Gary Tennant made a motion to adopt Resolution #103. Daryl Cross seconded the motion. Ray Marsh -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye The Highway Superintendent gave his report which is on file at the Town Clerk's office. Gordon Leete reported that the bin for metal at the Highway Garage will be removed soon. Gordon reported the the DSS workers had completed the work for the Town. The wood floor upstairs at the Town Hall was not done because they could not find floor wax for wood floors. Gordon Leete reported that Don Gardner, the new full-time highway employee is working out well and works well with Don Muckey. Gordon leete reported that they had been working to get the equipment ready for winter. The Supervisor presented and read his monthly financial report for October stating that the new truck had been paid in full. RES #104: BE IT RESOLVED to approve the monthly financial report as submitted and read. Ray Marsh made a motion to adopt Resolution #104. Gary Tennant seconded the motion. Ray Marsh -Aye Brian Pendell -Abstained Gary Tennant -Aye Daryl Cross -Aye 11 Sharon Canfield reported on the justice seminar and workshop she had attended in Syracuse. Sharon stated that it was a good experience and each day was filled with work. Sharon stated that in the future she would be interested in attending some court clerk seminars since she does the court clerk work as well as the justice work. Sharon stated the need for a drug court in Cortland county. RES #105: BE IT RESOLVED to adjourn the meeting at 9:30pm. Ray Marsh made a motion to adopt Resolution #105. Brian Pendell seconded the motion. Ray Marsh -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin Harford Town Clerk 0 E 1 g My new equipment this next fiscal year and stated tha a Coufity Budget is very ' t due to increased State mandates and decreased County evenue. Sandy stated t �d �1d�oRthgg �0pfle t 2% each year for the past 15 y that the county would be a lot better off financ' at this time. Ray Mars ade a motion to adopt Resolution #105. Brian P dell seconded the motion. BAa,pX&n#4,pbmitted the following correspondence: X=179811teir concerning the lawsuit a on Perkins stated that owners of the CreHills Living Center ani Yi��e one. This would cos �izabet�iaO°r�Cein Nar�oe� rai needed.ery David Alexander to the January' brought against the Town by the Daryl Cross made a motion to Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tenant -Aye the Town brought by the Creamery d contacted the lawyer for the at Mahlon Perkin felt that an appraisal Town $1500.00-$1800.00 and maybe both Mahlon Perkins and the Town's Attorney, ;ting for consultation concerning the lawsuit Hills Living Center. #108. Ray Marsh seconded the motion. Garry Lynch was tph only bidder for the land the Ti Hollow Road. TW bid submitted was for $1050.00. RES #109: BE IT RESOLVED that the Town accept the for the 1.5 a res of land owned by the Town on Babcock f Brian Pe;4dell made a motion to adopt Resolution #109. Daryl Ray h -Aye C les Canield-Aye . Pendell -Aye aryl Cross -Aye Gary Tennant -Aye t for sale on Babcock submitted by Garry Lynch w Road. seconded the 107 IJ STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD December 03, 2001 The Town Board of the Town of Harford met for a regular monthly meeting on December 03, 2001 at the Harford Town Hall at 7:30pm. Present at the meeting were Brian Pendell; Supervisor, Gordon Leete; Highway Superintendent, Charles Canfield, Daryl Cross, Ray Marsh and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator and several Harford residents. Minutes of the regular monthly meeting held on November 05, 2001 were read for information and corrections. RES #106: BE IT RESOLVED,to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #106. Gary Tenant seconded the motion. Ray Marsh -Aye Charles Canfield -Abstained Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Bills listed on General Abstract #12, vouchers #1574179, Highway Abstract #12, vouchers #96499, and Harford Mills Water District #1 Abstract #12, voucher #26 and vouchers for payments through the CDBG program were submitted to the Board for review. RES #107: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FUR'T'HER RESOLVED that the vouchers for payment through the CDBG program be approved as submitted. Ray Marsh made a motion to approve Resolution #107. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tenant -Aye Sandy Price gave her report as County Legislator which is on file at the Town Clerk's G fice. Sandy presented the Board with information on the County Budget and stated that a vote on the Budget will be made December 7, 2001. Sandy stated that the county will not purchase any new equipment this next fiscal year and stated that the County Budget is very tight due to increased State mandates and decreased County revenue. Sandy stated that if the County had increased the Real Property tax rate at least 2% each year for the past 15 years that the county would be a lot better off financially at this time. Brian Pendell submitted the following correspondence: -from Mahlon Perkins concerning the lawsuit against the Town brought by the Creamery Hills Living Center. Mahlon Perkins stated that he had contacted the lawyer for the owners of the Creamery Hills Living Center and that Mahlon Perkin felt that an appraisal of the property must be done. This would cost the Town $1500.00-$1800.00 and maybe more if a more detailed appraisal is needed. RES #108: BE IT RESOLVED to invite both Mahlon Perkins and the. Town's Attorney, David Alexander to the January Board meeting for consultation concerning the lawsuit brought against the Town by the Creamery Hills Living Center. Daryl Cross made a motion to adopt Resolution #108. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tenant -Aye Garry Lynch was the only bidder for the land the Town advertised for sale on Babcock Hollow Road. The bid submitted was for $1050.00. RES #109: BE IT RESOLVED that the Town accept the bid submitted by Garry Lynch for the 1.5 acres of land owned by the Town on Babcock Hollow Road. Brian Pendell made a motion to adopt Resolution #109. Daryl Cross seconded the motion. Ray Marsh -Aye Charles Canield-Aye Brian Pendell -Aye Daryl Cross -Aye Gary Tennant -Aye 1 109 110 RES # 110: BE IT RESOLVED to request that $70,000.00 of the surplus tax collected by the County be applied to reduce the amount of the County tax levied against the Real Property in the Town of Harford for the fiscal year 2002. Brian Pendell made a motion to adopt Resolution #110. Gary Tennant seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tenant -Aye Daryl Cross -Aye Brian Pendell presented the Board with information about Patrick Sullivan who is interested in applying for the Code Enforcement Officer's position. Patrick Sullivan will attend the Board meeting on January 07, 2002. Daryl Cross stated that he had talked with Bernie Thoma, concerning the Water Grant that the Town had. applied for and did not receive. Bernie stated that although the grant was denied, it was a good application and scored well. In his opinion, the State did not have enough money for all the applications and only the ones that scored very high wer approved. He strongly urged the Town to submit another application. Ann Hotchkin will be at the January meeting to discuss the Town's options for resubmitting the Water Grant. The Dog Control Officer's report was submitted and reviewed and is on file at the Town Clerk's office. The Code Enforcement Officer's report was submitted and reviewed. The Highway superintendent gave his report. The report is on file at the Town Clerk's office. The Highway Superintendent reported that he had billed the Harford Fire Department for fuel that it had used this past year. The bill was for $1715.54. The Highway Superintendent also stated that he had applied for $21384.12 from the CHIPS program. The Supervisor read and presented his monthly financial report for November, 2001. RES #111. BE IT RESOLVED that the Supervisor's monthly financial for November be approved as read and submitted. Daryl Cross made a motion to adopt Resolution #111. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary Tennant -Aye Daryl Cross -Aye Brian Pendell presented th Board with a letter from the Cortland County Sheriffs confirming that the Harford Town Board supports the Sheriff department's request for higher salaries for employees, sheriff cars to be taken home and the need for more communication towers. Sandy Price presented the Board members who are not serving the Town in the capacity next year as they are this year with plaques. Ray Marsh and Charles Canfield received a plaque in recognition of their service to the Town as Councilmen and Brian Pendell received a plaque in recognition of his service as Supervisor. IZES #112: BE IT RESOLVED to adjourn the meeting at 9:30pm. Brian Pendell made a motion to adopt Resolution #112. Charles Canfield seconded the motion. Ray Marsh -Aye Charles Canfield -Aye Brian Pendell -Aye Gary tenant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 III The Town Board of the Town of Harford met for a regular monthly meeting and to hold a public hearing on January 07, 2002. Present at the meeting were Ray Marsh; Supervisor, Lee Brown, Daryl Cross, Gary Tennant and Tracey Thompson; Councilmen, Gordon Leete; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Ann Hotchkin from THOMA, Patrick Sullivan who is applying for the CEO Position, Mahlon Perkins; Attorney for the lawsuit against the Town and several Harford residents. The minutes of the December 03, 2001 regular Town Board meeting were read for information and corrections. The Highway Superintendent's report was corrected to read "the Harford Fire District" and the fuel bill for the District was changed from $1715.54 to $715.54. RES #1: MI RESOLVED that the minutes of the regular Board meeting held on December 03, 2001 be approved as corrected. Daryl Cross made a motion to adopt Resolution #1. Gary Tennant seconded the motion. Lee Brown -Abstained Tracey Thompson -Abstained Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Bills listed on Abstract #1, vouchers #1420, Highway Abstract #1, vouchers #149 and Harford Mills Water District #1 Abstract #1, voucher #1 were read by the clerk and submitted to the Board for review. RES #2 BE IT RESOLVED that the Bills be accepted as read and presented and for the Supervisor to make the necessary payments with the exception of voucher #15 on the General Abstract which is a bill for Williamson Law Book company to reinstall the computor program into the new computor. Daryl Cross made a motion to adopt Resolution #2. Tracey Thompson seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye �J 113 114 Patrick Sullivan addressed the Board concerning the Code Enforcement Officer position. He agreed to be at the Town Hall at least one hour a week to issue building permits and to answer questions. Patrick suggested an hourly wage instead of a salary for at least the first year so that the Board can see how many hours are required to fulfill the duties of this position. The Board presented him with a list of requirements that are expected of the Code enforcement officer along with a fee schedule for building permits. Patrick also asked for copies of local laws and ordinances and lists of places of assembly that need to be inspected. The Supervisor declared the Public Hearing open at 8:1lpm for the grant to be submitted for the Harford Mills water District #1. The Clerk read the notice as it appeared in the Cortland Standard. Ann Hotchkin from Thoma Development Consultants spoke explaining that this is a very good application and should do well this time. The cost for resubmitting the grant will be about $250.00. The only thing that might change is the cost estimates might be readjusted for 2003. The Grant will be submitted by April 14, 2002. After all persons had been heard, the Supervisor declared the Public hearing closed at 8:33pm. Ann Hotchkin explained that since Ray Marsh is Supervisor, he is no longer allowed to sign the draw down requests. Tracey Thompson, Gary Tennant and Daryl Cross will be authorized to sign the requests. Ann Hotchkin explained that since Kathleen Allen is the daughter of the Harford Town Clerk, that the Board would need to discuss whether or not the Allen family would be eligible for the HUD grant. The Board discussed that situation and stated they had no objections to the application. RES #3: BE IT RESOLVED that the Town Board enter into executive session to discuss pending litigation. Gary Tennant made a motion to adopt Resolution #3. Lee Brown seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #4: BE IT RESOLVED to close the executive session and reopen the regular Town Board meeting at 9:05pm. Gary Tennant made a motion to adopt Resolution #4. Daryl Cross seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray marsh -Aye 115 Gary Tenant -Aye Daryl Cross -Aye RES #05: BE IT RESOLVED to ask for a letter of resignation from Doug Staley as his thirty day notice as required in his contract for termination of employment with the Town of Harford as Code Enforcement Officer. Gary Tennant made a motion to adopt Resolution #05. Rtacey Thompson seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RFS #06: BE IT RESOLVED to contract with Patrick Sullivan for a one year appointment as Code Enforcement Officer for the Town of Harford for the payment of $18.00 per hour plus mileage of $.31 per mile. Gary Tennant made a motion to adopt Resolution #06. Tracy Thompson seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #06: BE IT RESOLVED that the Town designate: Official Newspaper- Cortland Standard Official Depository for the Town- The First National Bank of Dryden Official Depository for the CDBG monies -Alliance Bank Official Radio Station-WKRT or 99.91FM FURTHER RESOLVED that the following appointments be made: Deputy Supervisor -Gary Tennant Bookkeeper/Budget Officer -Williamson Law Book Registrar and Records Management Officer -Elizabeth Larkin Deputy Town Clerk and Deputy Registrar -May Ann Negus Dog Control Officer- Paul Burhans Deputy Dog Control Officers -Joyce Burhans and Harold St John Town Representative for the State Building and Fire Code -Elizabeth Larkin Harford Mills Water District Superintendent William Highfield 116 Town Attorney -David Alexander Town Hall Caretaker -Veva Padbury Deputy Highway Superintendent -Donald Muckey Cemetery Mower-BHLD Building Code Consultant -Life Safety Consultant (Until 30 day notice expires) -Patrick Sullivan (Commencing February 01, 2002 until January 06, 2003) FURTHER RESOLVED that the following salaries be set as follows: Supervisor: $2200.00-$183.33 the first payroll of each month Councilmen -$1000.00 each -$500.00 the first payroll of June and December Town Justice- $3500.00 $291.67 the first payroll of each month Highway Superintendent- $36010.00 per year divided every two weeks with the balance the last payroll in December Don Gardner up to $10.00 per hour (Hwy Supt discretion for pay) plus single person (Full Time Hwy) insurance coverage Don Muckey $10.00 per hour Town Clerk/Tax Collector $4400.00 $366.67 per month (Payroll) Bookkeeper/Budget Officer $4000.00 paid quarterly (Abstract) Assessor $3300.00 $275.00 per month (Abstract) Dog Control Officer $4000.00 $333.33 per month (payroll) Code Enforcement Officer $4000.00 per year $333.33 per month for Life Safety Cons. $18.00 per hour plus mileage for Patrick Sullivan Harford Mills Water District $1400.00 ($700.00 first payroll of July and Dec) Superintendent Election Inspectors $6.15 per hour (Abstract) $6.15 per hour plus two extra hours on election day Election Chairman $10.00 plus above pay Town Hall Caretaker $1200.00 $100.00 first payroll of each month Town Historian $500.00 first payroll in Dec 117 Board of Assessment Review $40.00 each October Abstract Planning Board Chairman $150.00 Members $75.00 First payroll in Dec Zoning Board of Appeals Chairman $100.00 Members $50.00 FURTHER RESOLVED to pay part-time highway employees up to $7.50 per hour and up to $10.00 per hour for employees with a Class B license (decision for pay at the discretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway Superintendent to spend $1500.00 on small tools and implements FURTHER RESOLVED to allow mileage reimbursements of $.31 per mile FURTHER RESLOVED to pay jury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a petty cash fund of $50.00 for the Town Clerk/Tax Collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it is a holiday then the meeting will be on the following Monday. All Town Board meetings will be held at the Harford Town hall at 7:30pm unless a conflict arises, then the Town Board meeting will be held at the Highway Garage. FURTHER RESOLVED to authorize the Supervisor to pay utility bills that offer early discounts when necessary. FURTHER RESOLVED that the Town Clerk provide copies of the minutes to the Town Board members and to all heads of all Boards and departments within 10 days of each meeting and post the minutes at the Harford Post Office and the Community Bulletin Board. FURTHER RESOLVED that the Town Clerk charge :$20.00 for all returned checks $.15 per copy $1.00 per page for faxes FURTHER RESOLVED that anyone wishing to be on the agenda for a Town Board meeting should call the Supervisor or Town Clerk by 2:00pm the Thursday preceding the Town Board meeting unless a problem occurs after that date. 118 FURTHER RESOLVED that all vouchers, bills and monthly reports are to be submitted to the Clerk by 1:00pm the Thursday preceding the Board meeting with the exception of any received in the mail that date which will be given to the Clerk by 11:00am the day of the Board meeting Daryl Cross made a motion to adopt Resolution #06. Lee Brown seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray marsh -Aye Gary Tennant -Aye Daryl Cross RES #07: BE IT RESOLVED to hold a special meeting on Wednesday, January 16, 2002 at 7:oopm at the Harford Town Hall to audit the Books of the Supervisor, Town Clerk/ Tax Collector and Justice. Ray Marsh made a motion to adopt Resolution #07. Gary Tennant seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye The Town Clerk will advertise the meeting in the Cortland Standard. Dave Klein addressed the Board concerning code violations at the intersection of Adams Hill Road and Daisy Hollow. The yellow house that is owned by Marks is under investigation by the NYS Police after it burned. The Snavely residence has been cited for junk vehicles. Sandy Price, our county legislator, gave her repor, which is on file at the Town Clerk's office. Ray Marsh read the following correspondence; From the Rockefeller Foundation -expressing regrets for not being able to donate towards the Harford Mills Cemetery. From the Cortland County Planning Board -announcing a county meeting on for Town employees on January 28. The Code Enforcement Officer's reports were submitted for the month of December and the year of 2001. 1 1 1 The Dog Control Officer's report was submitted and reviewed. Paul Burhans attended the meeting and stated that the Dog Census is about 80% complete. The Highway Superintendent submitted his report, which is on file at the Town Clerk's office. Gordon Leete noted that the costs for fuel and maintenance costs for vehicles are down due to the mild winter we have had so far. Gordie also stated that the new highway employee is working out well. RES #08: BE IT RESOLVED to amend the budget as follows: GENERAL FUND Increase Est. Revenues (A510) (A1120 Sales Tax $14,000) (A2610 Justice Court $667) (A3005 Mortgage Tax $4900 Decrease Est Appropriations (A960) (A1910.4 Unallocated Ins $1400) (A7140.4 Park Contr. $2000) (A1990.4 Contingent $2500) Credit Est Appropriations (A960) (All 10.4 Justice Contr. $449) (A1220.4 Supervisor Contr. $138) (A1410.4 Town Clerk Contr. $902) (A1620.2 Buildings Equip. $2475) (A1620.4 Building Contr. $1321) (A3510.4 Dog Control, Contr. $200) (A4540.4 Ambulance $25) (A7110.4 Recreation, Contr. $1097) (A7140.2 Playgrounds, Equip $300) (A7510.4 Historian, Contr. $125) (A8010.1 Zoning, Wages $300) (A8010.41 Zoning Contr, $174) (A9030.8 Social Security $99) (A9040.8 Workers Comp. $1862) (A9901.9 Transfer to Highway_. $1600) $19,567 $5900 This amendment is necessary to balance accounts for year end. HIGHWAY FUND Debit Est Revenues DA510 $53,100 (DA2650 Sales of Equipment $35,000 110 120 (DA3501 CHIPS $2100) (DA5031 Interfund Revenue $16000 Debit Est Appropriations (DA960) $6800 (DA5142.1 Snow Removal Wages $1700) (DA9060.8 Health Ins $5100) Debit Appropriated Fund balance $10417 Credit Est Appropriations (DA960) $70317 ( DA5112.2 Capitol Outlay $1102) (DA5130.2 machinery, equipment $68638) (DA5130.4 Machinery ,Contr. $69) (DA9030.8 Social security $58) (DA9055.8 Disability Ins. $191) (DA9730.7 BAN Interest $257) This amendment is needed to balance accounts for year end. Gary Tennant made a motion to adopt Resolution #08. Ray Marsh seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Applications for approval for the CDBG program were submitted for approval for Roger and Julia Stevens, Richard and Ida Cannan, and Ward and Lois Tillotson. RES #09: BE IT RESOLVED to approve the applications as submitted. Tracey Thompson made a motion to adopt Resolution #09. Lee Brown seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Abstained Rd Mc Hale addressed the Board and updated them on the progress of the bottled water plant on Creamery Road. A problem concerning hunting in the Harford Mills park was discussed. Ray Marsh will contact the DEC concerning this. Tracey Thompson inquired about the cutting of the trees on the older mender property and damage done to the cemetery. Brian Pendell explained that Jack Holcomb is cutting the trees and the only damage done was to the fence between the two properties. The Supervisor read and submitted his report for the month of December. RES #10: BE IT RESOLVED that the Supervisor's monthly financial report for December be approved as read. Lee Brown made a motion to adopt Resolution #10. Gary Tennant seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #11: BE IT RESOLVED to adjourn the meeting at 10:25pm. Daryl Cross made a motion to adopt Resolution #11. Ray Marsh seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Town Clerk 1 121 122 STATE OF NEW YORK THESE WNUES AREA DRAFT AND SUBJECT TO COUNTY OF CORTLAND TOWN BOARD APPROVAL TOWN OF HARFORD January 16, 2002 The Town Board of the Town of Harford met at the Town Hall at 7:00pm to audit the financial books of the Town Supervisor, Justice, Clerk and Tax Collector. Present at the meeting were Ray Marsh; Supervisor, Gary Tennant, Lee Brown, and Tracey Thompson; Councilmen, Elizabeth Larkin; Town Clerk, and Sharon Canfield; Town Justice. Notice of the meeting was posted in the Area News section of the Cortland Standard. A discrepancy was found for the August dog license report between the County receipt and the monthly report. The Clerk will check into this discrepancy. RES #12: BE IT RESOLVED that the financial books for the year 2001 of the Justice, Supervisor and Town Clerk/Tax Collector be approved as audited. Gary Tennant made a motion to adopt Resolution #12. Tracey Thompson seconded the motion. Ray Marsh -Aye Tracey Thompson -Aye Gary Tennant -Aye Lee Brown -Aye RES #13: BE IT RESOLVED to adjourn the meeting at 7:45pm. Tracey Thompson made a motion to adopt Resolution #13. Gary Tennant seconded the motion. Ray Marsh -Aye Tracey Thompson -Aye Gary Tennant -Aye Lee Brown -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD February 04, 2002 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on February 04, 2002 at 7:30pm. Present at the meeting were Ray Marsh; Supervisor, Gordon Leete; Highway Superintendent, Daryl Cross, Lee Brown and Tracey Thompson; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, and David Alexander and several Harford residents. Doug Cotterill from Cotterill insurance was also present to inform the Board of changes in the Town's insurance package. The X inutes of the January 07, 2002 regular meeting and the special meeting of the Harford Town Board held on January 16, 2002 were read for information and corrections. RES #15: BE IT RESOLVED to approve the minutes of the regular meeting held on January 15, 2002 as read. Daryl Cross, made a motion to adopt Resolution #15. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye RES #16: BE IT RESOLVED to approve the minutes as read for the special meeting for the auditing of the Town's books held on January 16, 2002. Tracey Thompson made a motion to adopt Resolution #16. Lee Brown seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Daryl Cross -Abstained Bills listed on general Abstract #2, vouchers #21437, Highway Abstract #2, vouchers # 104 15, and Harford Mills Water District # 1 Abstract #2, vouchers#land #3 were read by the clerk and submitted to the Board for review. Vouchers for payment through the CDBG program were also submitted. RES #17: BE IT RESOLVED that the bills be approved as submitted and read and for the Supervisor to make the necessary payments. 123 124 Tracey Thompson made a motion to adopt Resolution #17. Daryl Cross seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Ray Marsh asked for comments or questions from any of the visitors. Gary Zimberg asked Sandy Price if the average assessed value for homes in her report were for all of Cortland County or just Harford and if a study of assessed values for homes in the Harford area had increased over the years. Sandy Price stated that the quote of $69,000 average assessment per home was a County average and as far as she knew such an average had not been taken for Harford alone but this could be done. Sandy Price, our county Legislator gave her report, which is on file at the Town Clerk's office. The position of County Administrator was discussed. Anyone with opinions on this matter is urged to contact our county Legislator. Doug Cotterill was present to inform the Board of changes in the Town's insurance policy. The Bond coverage for the Supervisor and Tax Collector was lowered to $161,000. The Clerk will check with the County Treasurer to see if there is a minimum amount of coverage that is required by the State. The insurance rates have risen about 30% due to the insurance payments after the September 11" attacks. The Board opted to pay $326.00 for an additional $1,000,000 to raise the liability coverage to $2,000,000. Doug Cotterill will check to be sure the 1991 Auto Car has been removed from the policy. David Alexander, the Town's Attorney, addressed the Board concerning several issues. Attorney Alexander stated that Doug Staley's contract expired December 31 and after being given a 30 day notice he is no longer employed by the Town. David Alexander stated that after reviewing the Town's laws and the Neville situation that Attorney Alexander would suggest writing a stronger law regarding abandoned buildings. Attorney Alexander stated that he had been unable to locate the deed for the property on Babcock Hollow that had been sold to Gary Lynch. The Clerk supplied David Alexander with the tax map number and the deed book and page number of the property the Town sold. David Alexander stated that the Town Board can appoint a new Highway Superintendent for the remainder of the year. In November of that year, a special election will be held to elect a Highway Superintendent to serve the remainder of the term. RES #18: BE IT RESOLVED that the Town Board advertise for applicants interested in the position of Highway Superintendent for the Town of Hayford. Daryl Cross made a motion to adopt Resolution #18. Lee Brown seconded the motion. Tracey Thompson -Aye 125 Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye The Town Clerk stated that Barb Stoner has been appointed as Deputy Town Clerk and Tax Collector and Deputy registrar. The Clerk also reported that Larry Schufelt would be interested in the Planning Board position. Daryl Cross will contact him about this. RES #19: BE IT RESOLVED that, the Town of Harford extend the tax collection period to June 01, 2002. Tracey Thompson made a motion to adopt Resolution #19. Daryl Cross seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray marsh -Aye Daryl Cross -Aye RES #20: BE IT RESLOVED to adopt the Expenditure of Highway Monies agreement as presented. Daryl Cross made a motion to adopt Resolution #20. Tracey Thompson seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye RES #21: BE IT RESOLVED to name the Harford Historical Room the Mary Ann Negus Historical Room since she was responsible for its establishment and for collecting, categorizing and labeling all the contents of the room. FURTHER RESOLVED that a plaque in the memory be ordered and placed below the sign and a framed tribute in memory of Mary Ann be placed in the historical room at the Town Hall. Ray Marsh made a motion to adopt Resolution #21. Lee Brown seconded the motion. Tracey Thompson -Aye Ray Marsh -Aye Lee Brown -Aye Daryl Cross -Aye 126 The Dog Control Officer's report was submitted and reviewed for the month of January and is on file at the Town Clerk's office. The Dog Census was completed and reviewed. 310 dogs were counted in the Town. Only 80 have current licenses. The Highway Superintendent's report was submitted. Gordon Leete stated that Don Muckey will probably retire in May, 2002. The following correspondence was submitted by the Supervisor: -From the Negus family- a thank you for flowers sent to May Ann's funeral -Notice from the Justice that there will be a trial scheduled at the Town Hall Commencing February 12, 2002. -Copies of letters sent by Ray Marsh and Sandy Price to our State legislators in support of the grant for the Harford Mills Water District #1 being submitted by THOMA -Notification from Cornell Co-operative Extension that Sid McEvoy is their new director -An invitation to all Board members to attend a breakfast to be held at the Community restaurant on March 05, 2002 to discuss the booklet prepared entitled; Cortland Counts; Assessment of Well Being of Cortland County. -From Mahlon Perkins: copies of letters sent to the lawyer for the Creamery Hills Senior Living Center requesting copies of income and expenses for the year under review. A copy of a letter sent to the assessor who will assess the property for the Town. Ray Marsh reported that Sharon Canfield, Town Justice, had requested that a sign be placed at the Town Hall for the Justice. Ray submitted prices for a sign. RES #22: BE IT RESOLVED that Ray Marsh purchase a sign for $36.50 to be placed at the Town Hall for the Town Justice. Daryl Cross made a motion to adopt Resolution #21. Ray Marsh seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye The Supervisor read and submitted his financial report for January 2002. RES #23: BE IT RESOLVED to approve the Supervisor's financial report for January 2002. 131. Daryl Cross -Aye The Supervisor will write to Jack Holcomb dmking.him for his interest and application. The Clerk will contact Ron Carpenter and Garry Lynch to inform them of the special meeting. The following correspondence was submitted and reviewed: -From the State Building and Fire Code Department asking for the Town to register and the Town will.receim a Code Regulation Book. -From Doug. Staley thanking the Town for letting him serve and offering his services if needed in. the future. -From Don Ferris stating that the sales tax revenue was down this quarter from last year; 20014130,382.15 2002-4122,492.43 Ray Marsh stated that Patrick Sullivan, the new Code Enforcement Officer would not be able to attend the Town Board meetings until. April. The Town's lawyer stated that the Code Enforcement Officer, working by contract, must have his own insurance. Patrick Sullivan will attend the special Town Board meeting on March 19, 2002 to discuss this further. RES #31: BE IT RESOLVED to purchase a. Town Clerk sign to match the Town Justice sign posted at the Town Hall. Gary Tennant made a motion to adopt Resolution #31. Lee Brown seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye RES #32: BE IT RESOLVED to appoint George Chevalier as Town Historian for the Town of Harford. Lee Brown made a motion to adopt Resolution #32. Daryl Cross seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Tracy Thompson made a motion to adopt Resolution #22. Lee Brown seconded the motion. Lee Brown -Aye Tracey Thorrips(m,ky-c Ray Marsh -Aye Daryl Cros&-,Aye PWS ##24: BE IT -_-z di ovirri the me e, v ig at 9:3 Opm. Darr !Cro-S- i motor..' Lee Tracey Ray Darv, _v, I 1 IWAN 128 STATE OF NEW 'YORK COLT=—OF CORTLAND TOWN OF HARFORD 2002 The Town Board of the Town of Harford met for a regular monthly meeting on March 5; 2002 at ttie Town Hall. Present at the meeting were Ray Marsh; .Supervisor;, Tracey, Thompson; Lee Brown; Daryl Cross; and Gary Tennant; Couner7nen; Gordon Leete; Highway Superintendent; Elizabeth Larkin; Town Clerk; David Alexander; Town Attorney; Sandy Price; Counfiy Legislator; and several Harford residents. 'The minutes of the regular Town Board meeting, held on February 4; 2002 were read for information and corrections. RES #25: BE.IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #25. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary, Tennant -Abstained. Daryl Cross -Aye Bills listed on General Abstract #3,.vouchers #38=#51,•Highway Abstract #3,.vouchers # 16-#20,. Harford Mills Water District # 1 Abstract #3, • vouchers #446 were read, by the clerk and submitted to the Board for review. RES #26: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Tracey. Thompson made a motion to adopt Resolution #26. Lee Brown seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye (nary Tenant -Aye Daryl Cross=Aye Sandy. Price, .our Countylegislator, gave her report, which is on file at the Town Clerk's office. 1 129 At 8:00pm, Ray Marsh declared the Public Hearing open for the grant for the Harford Mills Water District #1. The clerk read the notice of the Public Hearing as it appeared in the Cortland Standard. Ann Hotchkin, from THOMA associates was present to answer questions and to explain the grant application. Ann stated that this is a re-application and since it is almost completely prepared she plans to send it in prior to the April 12, 2002 deadline. Ann stated that the Town's participation in the Housing Rehabilitation Grant has gone very well. Ann suggested that the Town Board acting as Water Board for the Harford Mills Water District #1 should consider creating a Capitol Reserve Fund for the Water District. Ann explained that. if not all the monies were spent that were received from the grant when replacing the water system that extra items for the water district could be purchased. After all persons desiring to be heard for and against the proposed grant had been heard, Ray Marsh declared the hearing closed at 8:21pm. 1tES #27: BE IT RESOLVED that the Town of Harford file an application for funds from the NYS Governor's Office for Small Cities under the US Department of Housing and Urban Development's. Community Development Block Grant Program for the Fiscal year 2002 in an amount not to exceed $400,000.00 and to authorize Ray Marsh, Harford Town Supervisor, to sign said applications on behalf of the Harford Mills Water District #1 and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance to this Town. Gary Tennant made a motion to adopt resolution #27. Daryl Cross seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Bob Mulnix addressed the Board questioning the height of fences in the Town. The Board stated that this would be a question for the CEO and gave Bob the number to call. Ed Mc Hale stated that construction on the water bottling plant would begin next month. Ed stated that he is hoping to supply bottled water to the Empire State Games. Ed Mc Hale also stated that the creek that runs behind his house and the Creamery Hills Senior Living Center is clogged with trees and stones and if not cleaned out it could cause flooding in the Senior Center. Ed Mc Hale stated that he had notified both Chris Calabro and Cornell about the problem. Mike Price addressed the Board concerning problems with people speeding down Route 200. After much discussion, it was decided that Tracey Thompson would write to the 130 State Department of Transportation concerning the problem. Gordon Leete stated that the best solution is to contact the sheriffs department or the state police to report speed violators. Ron Carpenter, Garry Lynch, and Jack Holcomb submitted applications for Highway Superintendent. Ray Marsh asked what period of time Gordon Leete felt was needed for the new Highway Superintendent to train. Gordon Leete stated that it should take about two weeks for the Highway Superintendent to learn the.paper work and duties. For Gordon to retire by May 09, 2002, the new Highway Superintendent should start by .. April 16, 2002. RES #28: BE IT RESOLVED that the Town Board of the Town of Harford enter into executive session at 8:40pm to discuss matters leading to the appointment of a new Highway Superintendent. Gary Tenant made a motion to adopt Resolution #28. Daryl Cross seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary. Tennant -Aye Daryl Cross -Aye The Town Board convened upstairs at the Town hall for the executive session. RES #29: BE IT RESOLVED to reconvene the open Town Board meeting at 8:55pm. Gary Tennant made a motion to adopt Resolution #29. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant —Aye Daryl Cross -Aye RES #30: BE IT RESOLVED to hold a special meeting at the Harford Town Hall at 6:30pm on March 19, 2002 to interview two applicants for the Highway Superintendent's position. Garry Lynch-6:30pm. Ron Carpenter-7:OOpm. Daryl Cross made a motion to adopt Resolution #30. Gary Tennant seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye 1 1 131 Daryl Cross -Aye The Supervisor will write to Jack Holcomb thanking him for his interest and application. The Clerk will contact Ron Carpenter and Garry Lynch to inform them of the special meeting. The following correspondence was submitted and reviewed: -From the State Building and Fire Code Department asking for the Town to register and the Town will.receive a Code Regulation Book. -From Doug. Staley thanking the Town for letting him serve and offering his services if needed, in- the future. -From Don Ferris stating that the sales tax revenue was down this quarter from last year; 2001-$130,382.15 2002-4122,492.43 Ray Marsh stated that. Patrick. Sullivan, the new Code Enforcement Officer would not be able to attend the Town Board meetings until April. The Town's lawyer stated that the Code Enforcement Officer, working by contract, must have his own insurance. Patrick Sullivan will attend the special Town Board meeting on March 19, 2002 to discuss this further. RES #31: BE IT RESOLVED to purchase a. Town Clerk sign to match the Town Justice sign posted at the Town Hall. Gary Tennant made a motion to adopt Resolution #31. Lee Brown seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye RES #32: BE IT RESOLVED to appoint George Chevalier as Town Historian for the Town of Harford. Lee Brown made a motion to adopt Resolution #32. Daryl Cross seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye 132 The Clerk stated that.it had been suggested by the Dog.Control Officer that the Town raise the local fee for dog licensing from $3.50 to $5.00 to be in conformity with other Towns in the county. The Clerk reported that the insurance for the Town of Harford dropped from $12,989.36 to $11076.36. The Highway Superintendent gave his report, which is on file at the Town Clerk's Office. The Supervisor read and submitted his report for the month of February. The report is in abbreviated form because Gina. Nourse, our bookkeeper is having trouble with her computer program. RES #33: BE IT RESOLVED to approve the Supervisor's monthly report as submitted and read. Daryl Cross made a motion to adopt Resolution #33. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee.Brown-Aye Ray Marsh -Abstained Gary Tennant -Aye Daryl Cross -Aye The following Budget Amendments were submitted by the bookkeeper to close the books for 2001. W"WT11800% Debit (Increase) Appropriated Fund Balance (A599) Debit (Decrease) Est. Appropriations (A960) (Subsidiary -A13414.41 -Bookkeeper Contr $ 271) (ct-A1990.4-Contingent -A1220.4-Supervisor Contr $2,500) (ct-A1910.4-Unallocated Ins $1,400) (4f, -A3510.4 -Dog Control-Enumer. $ 500) (cc-A7140.4-Recreation-Contr. -A1620.4-Bldg3 Contr $3,000) " -A8810.4-Cemeteries-Contr $1,600) Credit (Increase) Est. Appropriations (A960) (Subsidiary -A110.4 -Justice Contr $ 449) ( " -A1220.4-Supervisor Contr $ 138) ( " -A1410.4-Town Clerk Contr $ 902) ( " -A1620.2-Bldg equip $ 2,475) ( " -A1620.4-Bldg3 Contr $1,321) ( " -A3510.4-Dog Control Contr $ 200) $16,000 $ 9,271 $25,271 F_ 1 1 1 1 " -A4540.4 Ambulance $ 25) " -A7110.4 Park Contr $ 750) " -A7140.2 Recreation Equip $ 300) " -A7510.4 Historian Contr $ 125) " -A8010.1- Zoning salary $ 300) " -A8010.4- Zoning Contract $ 151) " -A8010.41- Zoning Contr $ 174) " -A9030.8- Social Security. $ 99) " -A9040.8- Workers Comp $1,862) $ " -A9901.9- transfer to other funds $16,000) HIGHWAY FUND Debit (Increase) Est Revenues (DA510) (Subsidiary- DA2650- sale of Equipment $35,000) ( " - DA5031- Interfund Revenue $16,000) Debit (Increase) Appropriated Fund Balance Debit (Decrease) Est Appropriations (DA960) (Subsidiary- DA9010.8- Retirement $ 577) (cc-DA9060.8- Health his $ 5,000) Credit (Increase) Est Appropriations (DA960) (Subsidiary- DA5130.2- Machinery Equip $68,638) (cc-DA5130.4- Machinery Contr $ 69) ( " - DA9030.8- Social Security $ 58) ( " - DA9055.8- Disability Ins $ 191) ( " - DA9730.7- BAN interest $ 259) $51,000 $12,638 $ 5,577 $69,215) These amendments are needed to balance the accounts at the end of the year 2001. RES #34: BE IT RESOLVED to approve the Budget Amendments as submitted. F[JRTHER RESOLVED that these Budget Amendments over -ride the Budget Amendments made in Resolution #08 of January 2002. Daryl Cross made a motion to adopt Resolution #34. Ray Marsh seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye 133 134 Tracey Thompson reported that there is a problem with two hydrants in the Harford Mills Water ]district. One hydrant cannot be opened to flush the lines and another hydrant cannot be turned off so that chlorinated water is leaking onto the ground. The Clerk reported that the PILOT agreement payment, which was due in February, was not made for this year. RES #35: BE IT RESOLVED to adjourn the meeting at 9:55pm Tracey Thompson made a motion to adopt Resolution #35. Lee Brown seconded the motion.. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Respectfully submitted, . Elizabeth Larkin, Harford Town Clerk 1 1 STATE OF NEW YORK. COUNTY OF CORTLAND TOWN OF HARFORD March 19, 2002 The Town Board of the Town of Harford met for a special meeting on March 19, 2002 at the Harford Town Hall at 6:30 pm. Present at the meeting were Ray Marsh, Supervisor, Gary Tennant, Daryl Cross, Lee Brown and Tracey Thompson; Councilmen, Gordon Leete; Highway Superintendent and Elizabeth Larkin; Town Clerk. Larry Shufelt and Ed McHale were also present.. The Clerk read the notice of the special meeting as it appeased in the Cortland Standard. Ray Marsh introduced Garry Lynch to the Board. Garry submitted his resume to the Board for consideration of the position of Highway Superintendent. Gordon Leete explained the duties of the Highway Superintendent and stated that he would be available to assist the newly appointed superintendent as needed. Ray Marsh stated that the Board is actually interviewing for two positions, Highway Superintendent and a part-time highway employee. The part-time highway employee is currently working 80 hours every two weeks. This position does not include medical benefits. The Highway Superintendent's salary is $25,000 plus medical benefits. Gary Lynch stated that he is only interested in a position with benefits. Gary Tennant reminded Garry Lynch that this is only an appointment until 12/31/2002. The new appointee would have to run for election to fill the remainder of Gordon Leete's term which expires 12/31/ 2003 and then run for the position every 2 years. The Board briefly discussed the possibility of making this a 4 -year term and the option of making this position an appointed one instead of an elected one. The Board also briefly discussed the possibility of creating another full-time position for the Highway Department instead of the part-time position Ray Marsh will find out how much the part-time position actually cost the Town last year and compare it to what the Town could pay for medical benefits and hourly wage for another full-time employee. Gordon Leete recommended that this be done for safety reasons and to effectively perform the duties of the highway department. Ray Marsh introduced Ron Carpenter to the Board. Ron submitted his resume for the Board to consider when making their appointment for Highway Superintendent. Gordon Leete explained the duties of Highway Superintendent and stated that he would assist the newly appointed Superintendent as needed. 135 136 Garry Tennant again explained that this is only an appointment until the end of the year and that the appointee would have to run for election in 11/2002, again in 11/2003, and each two years after that. Ron Carpenter stated that he does not need the medical insurance coverage and asked the Board to consider raising the salary if appointed.. SFS 36• BE IT gESOLVED to appoint Ron Carpenter as Highway Superintendent to. fill the remainder of the term left vacant by the pending resignation of Gordon Leete. The term of office will expire 12/31/2002. Daryl Cross made a motion to adopt Resolution #36. Tracey Thompson seconded the motion. Daryl Cross -Aye Lee Brown -Aye Tracey Thompson -Aye Gary Tennant -Aye Ray Marsh -Aye RES #37• BE IT RESOLVED to pay Ron Carpenter a starting salary of $29,000.00. This salary amount will include no medical benefits. Ray Marsh made a motion to adopt Resolution #37. Gary Tennant seconded the motion. Daryl Cross -Aye Lee Brown -Aye Tracey Thompson -Aye Gary Tennant -Aye Ray Marsh -Aye Ray Marsh will contact both applicants by phone to inform them of the Board's decision. Pat Sullivan, Code Enforcement Officer, addressed the Board stating that he had contacted different insurance companies and the least expensive rate for coverage as Code Enforcement officer is $2200. Pat stated that since he doesn't work for multiple towns, he could not financially afford this insurance. Ray Marsh stated that when the Town hired Pat that he said he would obtain insurance. Ray stated that he was not sure the Town could afford this insurance either. Ray stated that he would check whether or not it would be a possibility, and less expensive for the Town, to carry insurance as a rider on the Town's insurance policy. Ray asked whether Pat Sullivan would accept a lower hourly pay if the Town pays the insurance. Pat Sullivan said no. He stated his position and said that the Town could pay him only for work that he has done and for expenses incurred for the month of February. Pat requested that the Town use his cell phone and not his home phone. He submitted a bill for cell. phone calls made for CEO work in Harford. Ray Marsh stated that phone calls should be able to be made for this work by residents without being charged. Ray Marsh stated the importance of the Code Enforcement Officer being available at the Town hall at least one day a week for and hour. An answering machine for all Town offices was discussed. Tracey Thompson will look into an answering machine -that would hold at least three message centers and could be accessed by an outside phone to review messages recorded. The Justice, Town Clerk, and Code.Enforcement Officer would use this answering machine. RES #38: BE IT RESOLVED to adjourn the meeting at 8:20pm. Ray Marsh made a motion to adopt Resolution #38. Daryl Cross seconded the motion. Daryl. Cross -Aye. Lee Brown -Aye Tracey Thompson -Aye Gary Tennant -Aye Ray Marsh -Aye Respectfully submitted, Elizabeth Larkin, .Harford Town Clerk 1 137 138 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD April 01, 2002 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on April 01, 2002 at 7:30pm. Present at the meeting were Ray Marsh; Supervisor, Gordon Leete; Highway Superintendent, Tracey Thompson, Daryl Cross and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Patrick Sullivan, Code Enforcement Officer and several Harford residents. The minutes of the regular Town Board meeting held on March 04, 2002 were read for information and corrections. RES #39: BE IT RESOLVED to approve the minutes as read. Tracey Thompson made a motion to adopt Resolution #39. Gary Tennant seconded the motion. Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye The Clerk read the minutes of the special Town Board meeting held March 19, 2002. RES #40: BE IT RESOLVED that the minutes be approved as read. Daryl Cross made a motion to adopt Resolution #40. Tracey Thompson seconded the motion. Tracey Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Bills listed on General Abstract #4, vouchers #52465, Highway Abstract #4, vouchers #21425, Harford Mills Water District #1 Abstract #4, vouchers #749 were read by the Clerk and submitted to the Board for review. RES #41: BE IT RESOLVED to approve the bills as read and for the Supervisor to make the necessary payments. FURTHER RESOLVED to approve the vouchers for payment as submitted by THOMA for the Housing Rehabilitation Grant. 1 139 Daryl Cross made a motion to adopt Resolution #41. Gary Tennant seconded the motion. Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Applications for loans through the housing Rehabilitation Grant were submitted by Morgan and Elizabeth McAllister, Ralph and Emma Canfield, Kathleen and Gary Allen and Susan Dawson RES #42: BE IT RESOLVED to approve the applications as submitted. Gary Tennant, made a motion to adopt Resolution #42. Tracey Thompson seconded the motion. Tracey Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Ed Mc hale reported that the stream behind the Creamery hills Living Center has been cleaned out. Ed Mc hale also reported that there is a large tree that needs to be removed on the corner of. Creamery and Seamans Road. Gordon Leete will check into this.. Bob Mulnix stated that his neighbor has erected an illegal fence and some of the fence is on Gertrude.Orr's property.. Bob Mulnix stated that he has contacted the State Police, the District Attorney and the Sheriff Department concerning this problem. The Code Enforcement Officer stated that Bob Mulnix neighbor would be notified that the fence must be removed. Ray Marsh stated that Bob Muhiix seems to have contacted the right people concerning the problem. The Code Enforcement Officer presented his report for the month of March to the Board Larry Schufelt asked if the problem with the Code Enforcement officer's insurance had been resolved. Ray Marsh stated that this would be discussed later on in the meeting.. Sandy Price, our. County Legislator, gave her report, which is on file at the Town Clerk's office. Sandy Price proposed that the Town consider an agreement with the County for plowing some County roads for a fee. Gordon Leete explained that in order for all the roads to be done before the school buses run, that the Town would have to hire more people and maybe purchase another truck. Ray Marsh questioned the liability coverage if an accident occurred on a County road either by a resident or an employee of the Town. Ray asked Sandy to present the Board with a copy of the agreement the County has with other 140 Towns for snow plowing. Sandy stated that such an agreement could also include mowing roadsides and anything else the Town could think of. Ray Marsh presented the following correspondence: -From Haefle Cable TV: Rates will be raised to $34.50 for basic service. -From,BHLD-they will mow the cemeteries for the same rate as last year: $70.00 per mowing. - From Sharon Canfield -stating that she will be attending a Court workshop -From NYS Real Property Taxation and Assessment office: a check for $767.96. This payment is for entering a Co-ordinated assessment agreement with other Towns. -From the Department of Social Services -Stating that there are workers available through the County. Gordon Leete stated that there is a man available through this program that can work for the Highway Department. Tracey Thompson presented the Board with information on two answering machines; one from Staples and one made by GE. RES #43: BE IT RESOLVED to authorize Tracey Thompson to purchase and install the answering machine made by GE. Daryl Cross made a motion to adopt Resolution #43. Gary Tennant seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Ray Marsh -Aye Tracey Thompson -Aye RES #44: BE IT RESOLVED to appoint Lang Schufelt to the Harford Planning Board to fill the position left vacant by the death of Mary Ann Negus. Larry Schufelt's term will expire 12/21/2003. Daryl Cross made a motion to adopt Resolution #44. Tracey Thompson seconded the motion. Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye WHEREAS, in accordance with the Title Vlll Fair Housing Policy of the Civil Rights Act, of 1968 and the Fair Housing Amendments Act of 1988 and, WHEREAS, the month of April 2002 has been designated by the US Department of Housing and and urban Development's Office of Fair Housing and Equal Opportunity as Fair Housing Month. RES #45: BE IT RESOLVED that the Town Board of the Town of Harford hereby declares and proclaims April as Fair Housing Month in the Town of Harford. Daryl Cross made a motion to adopt Resolution #45. Gary Tennant seconded the motion. Tracey Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Ray Marsh stated that he had been informed that Patrick Sullivan would be covered under the Town's insurance at no additional cost to the Town. David Alexander will send a letter to our insurance agency stating that Patrick Sullivan is an employee of the Town. Ray Marsh reiterated the importance of the Code Enforcement Officer being in attendance at the Town Hall at a certain time each month. Patrick Sullivan stated that this time would tentatively be the third Wednesday of each month. All other work will be done by appointment. The Board informed Patrick Sullivan of major complaints of code violations. The most serious infractions to be addressed are on Daisy Hollow Road. The Code Enforcement Officer will review the rates for building permits and report to the Board changes that are needed. The Code Enforcement Officer stated that he would prepare new forms for building permits, applications, violations, etc. David Alexander, the Town attorney, will prepare a proposed local law for the Board to consider raising the Town's fee for dog licenses from $3.50 to $5.00. The Town Board discussed changing the length of the term for Highway Superintendent from a 2 -year term to a 4 -year term. This could be done by the Board making a Resolution and submitting into the County Board of Elections 150 days prior to Election Day. This would then be voted on by the people. Sandy price suggested that the Board might want to consider changing the term of Supervisor and Town Clerk from two to four years also. Gordon Leete gave his report as Highway Superintendent. The Highway report is on file at the Town Clerk's office. Gordon reported that a bin for metal only would be at the Highway Garage. No item containing refrigerants will be accepted. Gordon Leete stated that there had been a problem with people dropping off refrigerators and tires last year. Gordon Leete requested that when the County advertised for Amnesty Day that they make it clear that not all Towns participate in the collection of tires. The Amnesty Day at the County Landfill. is for Towns only. Gordon Leete stated that now that the trees on the old Mender property have been cur, the Town could borrow the County's bulldozer to push the brush and stumps into a pile and burn them and bury the stones from the old foundation. Ray Marsh reported that he had researched last year's payroll and reported that Don Muckey had put in a 40hour work week each week last year. Ray marsh stated that it ztT would best to wait for the new Idighway Superintendent to take over before making any decision about making another full-time highway position. Don Muckey stated.that he would help out as needed for the Town. Ray Marsh stated that he would look into setting up a Capitol Reserve Fund for the HarfordMill's Water District #1. Ray Marsh read and presented the Supervisor's monthly financial report for March 2002. RES #46: BE IT RESOLVED to approve the Supervisor's monthly financial -report as presented and. read. Tracey Thompson made a motion to adopt Resolution #46. Gary Tennant seconded the motion. Tracey Thompson -Aye Ray Marsh -Abstained. Gary Tennant -Aye Daryl Cross -Aye RES #47: BE IT RESOLVED to adjourn the Board meeting at 9:50pm. Gary Tennant made a motion to adopt Resolution #47. Daryl Cross seconded the motion. Tracey Thompson -Aye Ray Marsh -Aye, Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk TbT 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD �, lAtmi The Town Board of the Town of Harford met for a regular monthly meeting on May 06, 2002 at 7:30pm at.the.Harford Town Hall. Present at the meeting were Ray Marsh, Supervisor, Lee Brown, Tracey Thompson, Gary Tennant, and Daryl Cross; Councilmen, Gordon Leete and Ron Carpenter, Highway Superintendents, Elizabeth Larkin; Town Clerk, Sandy Price, County Legislator, David Alexander Attorney, and several Harford residents. The minutes of the regular. Town Board meeting held on April 01, 2002 were read for information and corrections. RES # 48: BE IT RESOLVED to approve the minutes as read. Tracey Thompson made a motion to adopt Resolution #48. Daryl Cross seconded the motion. Tracey Thompson -Aye Lee Brown -Abstained Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Mike price addressed the Board with a complaint about his neighbor's dogs. The complaint has been filed with the Dog Control officer. Mike Price asked if there are any regulations concerning the number of dogs owned by one individual and if there are any laws concerning constant barking. The Board informed Mike Price that there are no laws concerning the number of dogs but there is a law concerning noise and barking. Mike Price also stated that one dog is not kept leashed. The matter will be referred to the Dog Control Officer. Mike price asked if there is an ordinance concerning the burning of garbage. This matter should be reported to the County Health Department. Ed McHale was present to update the Board concerning his water bottling plant. The first shipment is anticipated for August 2002. Ed McHale stated that he would be applying for a permit for a security fence. Sandy price, our county legislator, gave her report, which is on file at the Town Clerk's office. Sandy stated that she would bring the County work agreements with other Towns to the next Board meeting. Sandy also reported that swimming lessons would be held at Hope Lake in Virgil this year. 143 1.44 Bills listed on General Abstract #5, vouchers #65479, Highway Abstract #5, vouchers #26434, and Harford Mills Water District #1, Abstract #5, vouchers #10412, were read by the Clerk and submitted to the Board for review. RES #49: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED to approve the vouchers as submitted for-THOMA. Tracey Thompson made a motion to approve the bills as submitted and for the Supervisor to make the necessary payments. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Abstained Daryl Cross -Aye Gary Tennant -Aye Ray Marsh submitted the following correspondence: -From Mahlon Perkins stating that the Creamery Hill's lawyer had not responded to the request for information that was sent to him on January 18, 2002. -From THOMA stating that the Water District Grant has been submitted and an answer is expected by August. -From Cortland County Treasurer a check for $15,276.04 for the Town's quarterly share of sales tax revenue. -May 15 and October 23 will be Amnesty Day for Towns at the Cortland County Landfill. -From the Cotterill Agency, a credit of $179.00 on the Town's insurance -A Digest of Laws publication for Towns -A report that bridges will be replaced by the State DOT on Route 221 between Harford and Marathon. A drop box for the Harford Town Hall was discussed. Ray Marsh will check into the price of mailboxes and the Clerk will check with Pete Barber about building a box with a slot through the wall beside the front door. George Chevalier, the Town Historian, addressed the Board concerning a request he received from a woman who claimed the Town had church records that belonged to the Methodist Church and would like them returned. These books had been donated to the 145 Historian in 1983 and 1987 by the Blackman, the town Historian accessioned them into the Historical records at this time and it is possible that the Town paid to have one of the books rebound. These books date from 1880-1920 and are valuable to the Historian for genealogical research. Once items are accessioned by the Historian, they are the property of the Town and return of items can only be made by the decision of the Town Board upon the recommendation of the Town Historian. Daryl Cross stated that as a member of the Church, he would recommend that the books be kept with the Town's historical records since the Church has no place to keep them and that anyone interested in them would have access to them at the Historical Room. George Chevalier stated that he plan to put together a tribute to Mary Ann Negus to be displayed at the Town Hall. George also stated that as Historian he is in, need of a desk and filing cabinets in the Historical room. Patrick Sullivan, CEO, gave his report for the month of April,. which is on file at the Town Clerks Office. Pat stated that he would be at the Town Han the third Wednesday of every month from 70m-9pm. Anyone wishing to contact him should call the Town Hall anytime at 844-3982 and leave a message. Pat stated that his hours may change at the Town Hall and stated that he would like a changeable sign to put at the entrance to the Town Hall. Patrick Sullivan stated that he had toured the. Town and taken pictures of violations, which he keeps on a CD. Violation notices will go out this week. RES #50: BE IT RESOLVED raise the dog license fee from $3.50-$5.00. This raise will take effect immediately. Daryl Cross made a motion to accept Resolution #50. Gary Tennant seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Match -Aye Gary Tennant -Aye Daryl Cross -Aye Gordon Leete submitted a letter of resignation from the Highway Department effective immediately. RES #51: BE IT RESOLVED to accept the letter of resignation from Gordon Leete. Tracey Thompson made, a motion to. accept Resolution #51. Ray Marsh seconded the motion. Tracey Thompson -Aye Lee Brown -Aye 146 Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye The Highway Superintendent's report was submitted and reviewed. Ron Carpenter stated that he would hire Don Muckey as needed for a few hours each. week.. Ron Carpenter reported that the fence at the Harford Mills Cemetery had broken when Jack Holcomb dropped a tree from the old Mender property. Ron will ask Jack about mending the fence. Ron Carpenter stated that he had had trouble with the County's bulldozer while working on the old Mender property and that this next month he will work on the property and have the stumps removed to Richford. Stone from the property will be moved for landfill on property on Michigan Hill. After it bulldozed he will spread dirt and grass seed. Ron reported that beavers have plugged a culvert pipe under Carpenter Hill Road. Tracey Thompson reported that there are trees in the stream above the bridge in Harford Mills. Ron Carpenter stated that Griggs Gulf Road needs about 100 feet of riprap. Gordon Leete stated that the Town has been doing Grigg's Gulf road a section at a time as the Town could afford the stone. The Supervisor's fiinancial,report for the month of April was read by the Supervisor and submitted to the Board for review. RES #52: BE IT RESOLVED to approve the report as submitted. Gary Tennant made a motion to adopt Resolution #52. Tracey Thompson seconded the motion Daryl Cross -Aye Gary Tennant -Aye Ray Marsh -Aye Tracey Thompson -Aye Lee Brown -Aye The Capitol Reserve fund for the Harford Mills Water District was discussed. The attorney will look into this but states that he feels this will be subject to a permissive referendum. 147 RES #53: BE IT RESOLVED that the Town Board of the Town of Harford rent port -a- johns for the Harford Park. Gary Tennant made a motion to adopt Resolution #53. Daryl Cross seconded the motion. Gary Tennant -Aye Daryl Cross -Aye Ray Marsh -Aye Tracey Thompson -Aye Lee Brown -Aye RES #54: BE IT RESOLVED to approve funding for busses for the swimming program to be held at Hope Lake in Virgil. Ray Marsh made a motion to adopt resolution #54. Tracey Thompson seconded the motion. Ray Marsh -Aye Tracey Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye David Alexander again addressed the question of insurance coverage for the Code Enforcement Officer. David reiterated that as an employee of the Town he is not covered for personal lawsuits brought against him while working for the Town. David Alexander will check with the Town's insurance company to clarify this matter. Sandy Price presented Gordon Leete with a crocheted rug and a plaque to honor the years of service to the Town of Harford. The Town Board presented Gordon Leete with an inscribed watch in appreciation for the years of service to the Town. Refreshments were served. RES #55: BE IT RESOLVED to adjourn the meeting at 10:10pm. Lee Brown made a motion to adopt Resolution #55. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted,. ME Elizabeth Larkin, Harford Town Clerk STATE OF NEW YORK COUNTY OF CORTLAND - TOWN OF HARFORD June 03; 2002 The Town Board of the Town of Harford met for a regular monthly meeting on June 03, 2002 at -the Harford Town Hall. Present at the meeting were Gary Tennant; Deputy Supervisor, Lee Brown, Daryl Cross, and Tracy Thompson; Councilmen, Ron Carpenter; Highway Superintendent, Elizabeth Larkin; Town Clerk, Pat Sullivan, Code Enforcement Officer, Sandy Price; County Legislator and Mike Price. The minutes of the regular Town Board meeting held on May 06, 2002 were read for information and corrections. RES #56: BE IT RESOLVED to approvethe minutes as read. Daryl Cross made a motion to adopt Resolution #56. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye Bills listed on General Abstract #6, vouchers #80493, Highway Abstract #6, vouchers #35-M and.Hmford Mills Water District #1 Abstract #6, vouchers #13414 were read by the Clerk and submitted to the Board for review. RES 457: BE IT RESOLVED to approve the bills as submitted. and for the Supervisor to make the necessary payments. FURTHER RESOLVED to approve the vouchers submitted for payment from THOMA for the Housing Rehabilitation Grant. Tracey Thompson made a motion to adopt Resolution #57. Lee Brown seconded the motion.. Tracey Thompson -Aye Lee Brown -Aye Gary Tenant -Aye Daryl Cross -Aye A letter was submitted from THOMA explaining that the septic system that had previously been approved for Gertrude Orr had not been installed. 149 RES #58: BE IT RESOLVED to approve $2850.00 to be paid through the Housing Rehabilitation Grant for the installation of a septic system for the property owned by Gertrude Orr. Tracey Thompson made a motion to adopt Resolution #58. Gary Tennant seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Gary Tenant -Aye Daryl Cross -Abstained Mike Price reported that the -problem with the dogs. on Route 221 that he had previously reported to the Board had been resolved. Some of the dogs have been removed and the barking, is no longer a problem. Sandy Price, our County Legislator, gave her report, which is on file at the Town Clerk's office. Sandy Price reported that a man would do a demonstration of radio -controlled airplanes on June 20 at the Harford Park. Sandy requested permission for the man to mow a strip of grass for the planes to take off on. The Board agreed this would not cause a problem. The following correspondence was submitted: -From Gordon Leete, a thank you card for the retirement celebration and gift. -From Senator Seward's office and Representative Finch, letters of support sent for the Water Grant application -Notice from the Assessor's office of assessments for special Franchises in Harford -From the Department of State, new Building Code effective dates. The subject of a drop box at the Town Hall was discussed. Sharon Canfield, Town Justice, stated that a drop box for the Justice is at her residence on Michigan Hill Road. The Historian stated that if a drop box is installed that he would prefer it to be frge standingat the Town Hall and not attached to the Town Hall building. RES #59: BE IT RESOLVED to waive the fee for the application for a swimming pool to be installed by Ed Monroe. This $35.00 fee is not being charged because Ed Monroe was mistakenly, charged a $35.00 fee for a small outbuilding that was below the minimum. footage required -for building permit fees. Gary Termant made a motion to adopt Resolution #59. Daryl Cross seconded the motion. Tracey Thompson -Aye 150 Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye. The Clerk reported that Cortland County Health Department would not hold a rabies clinic in Harford this year. Since there are still many dogs in Harford that are not licensed, the Dog Control Officer recommended the Town sponsor a rabies clinic. Dr Zwart will donate his time to vaccinate dogs but would charge the Town $250.00 for the rabies vaccine. The Town could pay this amount by asking for a $5.00 recommended donation for each vaccination. RES #60: BE IT RESOLVED that the Town Board agree to pay $250.00 for the rabies vaccine to hold a rabies clinic in Harford. Lee Brown made a motion to adopt Resolution #60. Daryl Cross seconded the motion. Tracey. Thompson -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye The Code Enforcement Officer submitted his monthly report for May, which is on file at the Town Clerk's office. The insurance for the Code Enforcement Officer was again discussed. Gary Tennant stated that the Town is still waiting to hear from the lawyer but after discussing this with Ray Marsh, they both were of the opinion that even if the Town had to pay for the insurance, it would be worth it to have a CEO who would do the work needed for the Town. RES #61: BE IT RESOLVED to approve up to $2500.00 to pay for liability insurance for the Code Enforcement Officer for the Town of Harford if needed. Gary Tennant.made a motion to approve Resolution #61. Tracey Thompson seconded the motion.- Tracey otion. Tracey Thompson -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye The Highway Superintendent submitted his monthly report for May. Ron Carpenter reported that the Highway Department had been working on a washed out area on Michigan Hill Road. Ron stated that he had gotten a very good deal on cement block. Ron Carpenter stated that the Town has a real need for a backhoe. Previously, the Town has borrowed a backhoe from Cornell or NYSLPG. This can cause a problem if the 15l backhoe is being used when the Town needs it Ron Carpenter will check on prices and report back to the Board. The Supervisor's report was read and submitted to the Board for review. RES #62: BE IT RESOLVED to approve the Supervisor's monthly financial report for May as submitted and read. Tracey Thompson made. a motion to adopt Resolution #62. Daryl Cross seconded the motion. The Town Clerk reported that the DEC is changing the way they sell licenses and that a computer for the Clerk is mandatory. The computer is supplied by the DEC but a certain amount of space is required. The Clerk stated that in order to make enough room for the computer the Town would have to purchase file cabinets to fit under the desk. The Clerk reported that. the PILOT agreement has not been paid and that Chris Calabro stated that the Town must supply him with a bill in order for the PILOT agreement to be paid. No bill has been sent in previous years. The PILOT agreement states that if . payment is delinquent for two consecutive years that the agreement is null and void. The PILOT payment is subject to penalties the same as Real Property taxes. RES #63: BE IT RESOLVED to purchase four 2 -drawer filing cabinets for the Town Clerk's office. Lee Brown made a motion to adopt Resolution #63. Gary Tennant seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye RES #64: BE IT RESOLVED to adjourn the meeting at 9:24pm. Daryl Cross made a motion to adopt Resolution #64. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 152 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD July 01, 2002 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall at 7:30pm on July 01, 2002. The meeting was delayed until 8:00pm until a quorum of voting Board members were present. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Tracey Thompson, Daryl Cross, Lee Brown, and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, Bob Mulnix, Barry Francis, and Henry Carlson. The minutes of the Town Board meeting held on June 03, 2002 were read for information and corrections. RES #65: BE IT RESOLVED to approve the minutes as readand corrected to add the roll call vote on Resolution #62. Tracey Thompson made a motion to adopt Resolution #65. Daryl Cross seconded the motion. Tracey Thompson -Aye Lee Brown -Not present yet Ray Marsh -Abstained Gary Tennant -Aye Daryl Cross -Aye Bills listed on General Abstract #7, vouchers #944101, Highway Abstract #7, vouchers #41451, and Harford -Mills Water District #1 Abstract #7, vouchers #15 and #16 were read by the Clerk and submitted to the Board for review. RES #66: BE IT RESOLVED to approve the Bills as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED to approve the Vouchers submitted by THOMA for the housing rehabilitation grant. Daryl Cross made a motion to adopt Resolution #66. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Not present yet Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Not present yet 1 153 Problems with the Code Enforcement Officer were discussed. Barry Francis, who is the contractor for the carpentry work for Ward Tillotson, stated that the CEO must be available to approve the plans and foundation work for the addition on the Tillotson home. Barry stated that Pat Sullivan does not return his calls. Ray Marsh stated that he had instructed Pat Sullivan to obtain the liability insurance needed so that he will be protected in the event of a lawsuit and so that violations can be written where needed in the Town. Pat has not done this yet. The Clerk stated that there is a serious lack of communications between the CEO and clerk concerning code issues and building permits. No monthly report was submitted for June, 2002. Ray Marsh will write Patrick Sullivan to notify him that the Town mandates that action be taken issuing violation notices by July 15, 2002 and that phone messages and requests for inspections be answered within 24 hours. Henry Carlson addressed the Board concerning dumping on the Town's roads. Henry has talked to Sandy Price, our County Legislator, concerning the use of County workers to clean up the roadsides. Henry volunteered to help pick up trash on Owego Hill Road. He requested that the Town take the trash to the County Landfill once it had been placed in bags or moved to the edge of the road. Ray Marsh will contact Sandy Price to see if the Town would be allowed to dump. trash ,at the County landfill at no charge more times than twice a year. Two violators. have been prosecuted for dumping on Owego Hill Road and fined $250.00 each. Ray Marsh submitted the following correspondence: -A notice form the NYS Real Property Taxation and Assessment stating that Larry Fitts has not completed his required. amount of schooling and that he will have until September to do so. From the Cortland County Youth Bureau -(Renee Tennant attended this meeting on behalf of the Town) -Representative Walsh -a letter of support for the Harford Mills Water District. Grant From the Cortland County Probations Department asking for the monetary figure needed to cover the Town's losses due to the fuel theft at the Highway garage. The Town Board decided not to pursue the idea of a drop box at the Town Hall at this time. George Oliver submitted documentation for serving in WWII and requested that his .name be added to the monument on the Green in from of the Harford Exchange. The Clerk will check to see who added Roger Morse's name to the list. - RES #67: BE IT RESOLVED to pay to have George Oliver's name engraved on the bronze plaque on the WWII monument on the Green in Harford. Gary Tennant made a motion to adopt Resolution #67. Ray Marsh seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye The Dog Control Officer's report was submitted for the month of June. Nineteen people attended the rabies clinic held in Harford. Ron Carpenter gave his report as Highway Superintendent. Ron reported that someone had run into the bridge on Grigg's Gulf Road and damaged it. Ron stated that he had received a letter from the State stating that the bridge was unsafe and had not passed a recent State inspection. Ron reported that he had looked at 3 or 4 backhoes but had not found one worth the money. Ron stated that NYSLPG is selling their backhoe. Daryl Cross stated that the backhoe is not in good .condition and strongly objected to the Town purchasing the backhoe. Ray Marsh suggested that Ron Carpenter at least look at the . backhoe. Lee Brown stated that Jim Owens is considering selling his backhoe and that it is in good condition. Daryl Cross agreed that Owens' backhoe would be a good purchase. Lee Brown will talk to Jim Owens and notify Ron Carpenter. The Supervisor's financial report for June was submitted and read. RES #68: BE IT RESOLVED to approve the Supervisor's monthly financial report for June as submitted and read. Daryl Cross made a motion to adopt resolution #68. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye . Gary Tennant -Aye Ray Marsh stated that Renee Tennant reported that the bus driver for the swimming program would cost $15.50 per hour plus mileage. Renee recommended that the Board not approve this expense stating that she would rather spend the money on something that would stay in the Town. Ray Marsh stated that he had received complaints about the Town Hall refrigerator. RES #69: BE IT RESOLVED that the board authorize Tracey Thompson to order a new refrigerator for the Town Hall. Lee Brown made a motion to adopt Resolution #69. Gary Tennant seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #70: BE IT RESOLVED to adjourn the meeting at 9:15pm. Daryl Cross made a motion to adopt Resolution #70. Gary Tennant seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk i X55 m STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD August 05, 2002 The Town Board of the Town of Harford met for a regular monthly meeting on August 05, 2002 at the Harford Town Hall at 7:30pm. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross, Lee Brown, and Gary Tennant; Councilmen, Ron Carpenter, Highway Superintendent, Elizabeth Larkin, Town Clerk, Pat Sullivan; Code Enforcement Officer, David Alexander, Town Attorney, Sandy Price, County Legislator and Bob Mulnix. The minutes of the meeting held on July 01, 2002 were read for information and corrections. RES #71: BE IT RESOLVED to approve the minutes as read. Gary Tennant made a motion to adopt Resolution #71. Daryl Cross seconded the motion. Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye. Bills listed on General Abstract #8, vouchers #102-110, Idighway Abstract #8, vouchers #52459, and Harford Mills Water District #1 Abstract #8, vouchers #17 and #18 were read by the Clerk and submitted to the Board for review. RES #72: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED to approve the vouchers submitted by THOMA for the Housing Rehabilitation Grant. Lee Brown made a motion to adopt Resolution #72. Gary Tennant seconded the motion. Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Bob Mulnix addressed the Board concerning the problems Ed McHale is having with the. DEC. An anonymous letter was sent to the DEC accusing Ed McHale of illegal dumping. Bob Mulnix stated that Ed McHale's bank accounts had been frozen and a stop work order had been given on the building for his water bottling plant. Bob Mulnix also stated 1 1 1 157 his concerns that the Neighborhood Watch was instructed to keep an eye on certain people in the Town. Bob Mulnix stated that there would be a meeting at Ed McHales house with the DEC on Tuesday at 12:00 noon. Bob Mulnix also asked why the DEC would not allow the creek on 221 to be cleaned . when other creeks in the area have been cleaned out and: in some instances moved. Daryl Cross stated that the creek that runs through the NYS LP Gas plant on Route 200 had been cleaned and moved but the company had had to make many applications to the DEC. Patrick Sullivan, Code Enforcement Officer, stated that he had contacted the DEC and was told that that Ed McHale admitted to the DEC that materials had been removed from his property but he didn't know where it had been taken. The DEC will keep his accounts frozen until the materials are found or the situation resolved in some manner. No other information was offered by the DEC. Sandy Price, our County Legislator, gave her monthly reports for June and July, which are on file at the Town Clerk's office. Sandy asked for the Board's input on the proposal of lengthening the term. of County legislators from 2 to 4 years. The Board agreed that this would be a better term length for a variety of reasons. Sandy Price stated that the amnesty days for. Towns to dump at the County landfill are to be discussed. Larry Cornell has the proposal on the agenda for the next Legislative session. Sandy advised the . Harford Town Boardnot to pay the bill received for taking a load of trash removed from Owego Hill Road to the County landfill until the matter was discussed. Sandy informed the Board that County inmates would be available to work for the Town. Painting of the Highway Garage or sealing the Highway Garage roof was some jobs discussed for the inmates. The proposal of early retirement for some County workers was discussed. The following correspondence was- submitted and read by the Supervisor: -From James Whipple; stating that the sign for the Historical Room will bexeplaced this week and that if names are to be added to the WWll monument on the Green, an additional plaque will be screwed and glued to the plaque, -From the County Treasurer- second quarter sales tax is 515, 549.29. This amount is up from last quarter. -An easement on the Tillotson farm for the County. This was needed because the Town has a lean against the Tillotson farm for the Housing Rehabilitation Grant For an Industrial Development Plan stating that monies are available for different business purposes A Local Law was discussed for adoption of rules and regulations governing the Town's parks and regulating the use of alcoholic beverages in the Parks. No alcohol would be 158 allowed in the park without a permit. Park hours would be until dawn to dusk with extended hours allowed by the Town Board. RES #73: BE IT RESOLVED that an electrical outlet be placed at the Harford Park with a lock box. Gary Tennant made a motion to adopt Resolution #73. Daryl Cross seconded the motion. Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Lee Brown will contact Paul Robinson to install the electrical outlet. The Clerk reported that Bert Neff asked about a Veteran's exemption for relief on Real Property Taxes in Harford. Ray Marsh will look into this and report to the Board in September. The Code Enforcement Officer submitted and reviewed his monthly reports for June and July. The report is on file at the Town Clerk's office. The CEO asked for a rolling desk and rolling filing cabinets. The desk would be stored behind the door near the CEO's office. Daryl Cross suggested that the CEO use the same desk as the Judge and Clerk, stating that he didn't like the idea of the desk being behind the door during rental of the Town Hall or,dunng.dances. Ray Marsh will check with Tracey Thompson for filing cabinets on wheels to see -if any would be available from Cornell. Ron Carpenter presented and read his report as Highway Superintendent. Ron Carpenter submitted bids from Royal Motors for a new pick=up -truck. It has been the Town's policy to purchase a new pick up truck every two years. Ron will present bids from other dealers next month. Ron submitted an estimate to repair the tailgate on the 2000 pick up. Ron stated that work will be done on Seaman's Road and signs put up for the dangerous curves. Ron reported. that the roof on the Highway Garage is in need of sealer. Ron stated that the Grigg's Gulf Bridge has been repaired and is ready to be inspected by the State. Ron Carpenter stated that when the Town could afford it; that they might want to consider replacing the furnace at the Highway. Ron said he would insulate and make repairs as needed in the Highway Garage but he felt that a new furnace would save the Town a lot of money in fuel bills. The Board instructed Ron to make a list of items needed and they would be discussed at the Budget meetings for next year. Ron Carpenter stated that Jim Owens had. dropped off the keys for his backhoe. Ron will inspect and test-drive the 1992 backhoe. Jim Owens is asking $25,000.00 for the backhoe. Ray Marsh stated that any purchase over $10,000.00 must be purchased from State Bid. David Alexander will check into this. Ray Marsh asked if David Alexander had set up a Capitol reserve fund proposal for the Harford water District. David Alexander stated that he had not. RES # 74:BE IT RESOLVED to authorize the Town's lawyer, David Alexander, to write -a proposed law for the purpose of extending the term of Highway Superintendent from a two-year term to a four year term. This Local Law #1 for 2002 would be subject to a Mandatory Referendum. Gary Tennant made a motion to adopt Resolution #74. Ray Marsh seconded the motion. Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye. RES #75: BE IT RESOLVED to hold a special meeting for a Public hearing on Local Law #1 for 2002 on August 19, 2002 at 7:30pm at the Harford Town Hall. Daryl Cross made a motion to adopt Resolution #75. Gary Tennant seconded the motion Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #76: BE IT RESOLVED to adjourn the meeting at 9:50pm. Gary Tennant made a motion to adopt Resolution #76. Daryl Cross seconded the motion. Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye - Daryl Cross -Aye Respectfully submitted,. Elizabeth Larkin, Harford Town Clerk 1 •' 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD August 19, 2002 The Town Board of the Town of Harford met for a special meeting at the Harford Town Hall at 7:30pm. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross and Lee Brown; Councilmen, Ron Carpenter; Highway Superintendent, David Alexander, Town Attorney, and Elizabeth Larkin; Town Clerk. Ray Marsh declared the Public Hearing open at 7:37 pm. The Clerk read the notice for the Public Hearing as it appeared in the Cortland Standard. The Clerk read the following Local Law #2 for 2002. SECTION 1. The Term of office of the elective Town Superintendent of Highways shall be four years. Such a four-year term shall commence -on the first day of January following the first biennial town election after the effective date of this Local Law. SECTION 2. At the biennial election next following the effective date of this Local Law and every four years thereafter, the Town of Harford Superintendent of Highways shall be elected for a term of four years. SECTION 3 This Local Law shall supersede, in its application to the Town of Harford, section 24 of the Town Law with respect to the term of office of the elective Town of Harford Superintendent of Highways. SECTION 4. This Local Law shall be submitted for approval to the electors of the Town of Harford at the next general town election to be held on November 5, 2002 in Harford. SECTION 5. Any other local law, ordinance or resolution inconsistent herewith is hereby repealed. SECTION 6. This Local Law shall take effect immediately upon filing with the New York State Secretary of State after approval by a majority of the electors voting thereon ■ in accordance with the requirements of Section 27 of the Municipal Home Rule Law. After all persons had been heard for and against the proposed Local Law #1 for 2002 had been heard, Ray Marsh declared the Public Hearing closed at 7:38pm. RES #77: BE IT RESOLVED that the Town Board of the Town of Harford hereby adopts Local Law #1 for 2002 entitled "A Local Law Providing A Four Year Term For The Elective Office Of Superintendent Of Highways Of The Town Of Harford". 1 1 1 Daryl Cross made a motion to adopt Resolution #77. Ray Marsh seconded the motion. Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye The Town Board of the Town of Harford has the right to reconsider and repeal the proposed Local Law #1 of 2002 15 days prior to the General Election held on November 05, 2002. RES #780E IT RESOLVED to hold a Public Hearing on September 09, 2002 at the Harford Town Hall at 8:OOpm for Local Law #2, 2002 to raise the local dog -licensing fee from $3.50 to $5.00. Ray Marsh made a, motion to. adopt Resolution #78. Daryl Cross seconded the motion. Lee Brown -Aye - Daryl Cross -Aye Ray Marsh -Aye This would make the local fee consistent with other Towns in the County. David Alexander will publish the notice in the Cortland Standard for the proposed Local Law #2 for 2002. Ray Marsh announced that the Water Grant had been approved for the Harford Mills Water District41. Ron Carpenter submitted bids for several pick-up trucks. RES 979: BE IT RESOLVED to purchase a 2003 Chevrolet, 4X4, 3/4 -ton pick-up truck from Royal Motors.. The cost of this truck is $10.337.88 minus a $1,000.00 rebate for a total price of $9,337.88. The approval of this Resolution would be contingent upon the granting ofthe $1000.00 rebate. Daryl Cross made a motion to adopt Resolution #79. Lee Brown seconded the motion. Daryl Cross -aye Lee Brown -Aye Ray Marsh -Aye RES #80: BE IT RESOLVED to adjourn the meeting at 7:55pm. Lee Brown made a motion to adopt Resolution #80. Daryl Cross seconded the motion. Lee Brown -Aye 161 162 Daryl Cross -Aye Ray Marsh -Aye Respectfully submitted,. Elizabeth Larkin, Harford Town Clerk 1 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 09, 2002 The Town Board of the Town of Harford met for a. regular monthly meeting on September 09, 2002 at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter, Highway Superintendent, Lee Brown, Tracy Thompson, Daryl Cross, and Gary Tennant; Councilmen, Elizabeth Larkin, Town Clerk, Patrick Sullivan, Code Enforcement Officer, David Alexander, Town Attorney, and several Harford residents. The minutes of the regularmeeting held on August 05, 2002 were read for information and corrections. The following corrections and additions were made: Daryl Cross stated that the creek had been cleaned and moved at the NYSLPG plant after many applications to the DEC and the Army Corps of Engineers had been made—Ray Marsh stated that any purchase over $10,000.00 must be purchased from open bids. RES #81: BE IT RESOLVED to approve the minutes as read and corrected. Daryl Cross made a motion to adopt Resolution #81. Gary Tennant seconded the motion. Tracy Thompson -Abstained Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye. Daryl Cross -Aye The minutes of the special meeting held on August 19, 2002 were read for information and corrections. RES #79 should have stated that the new pick-up truck would be $9,337.88 with the trade-in of the 2000 pick-up truck. RES #82: BE IT RESOLVED to approve the minutes as read and corrected. Lee Brown made a motion to adopt Resolution #82. Daryl Cross seconded the motion. Daryl. Cross -Aye Gary Tennant -Abstained Ray Marsh -Aye Lee Brown -Aye Tracy Thompson -Abstained Gary Zimburg addressed the board with several concerns. Gary stated that a section of Daisy Hollow is in need of repair again. The Board informed him that this is a county road and the County is well aware of the problem but due to lack of finances are unable 1.63 164 to spend any more money on this problem at this time. The Board will again contact Sandy Price, our county legislator, and advised Gary Zimburg to do the same. Gary Zimburg asked what had been done concerning the Snavely residence on Daisy Hollow Road. Patrick Sullivan stated that George Snavely had removed several vehicles from the property and gathered together some of the machinery parts. Pat stated that he is not running a business there and is only repairing people's vehicles as a favor or being paid in barter. Patrick Sullivan stated that he had granted George Snavely an extension of time to clean up the vehicles. Gary Zimburg also stated that the logging truck parked on the side of the road at the same residence, is a hazard and obstructs the view while traveling south on Daisy Hollow Road. Gary Zimburg stated that there are two black dogs living in the Marks house on Daisy Hollow Road. Gary asked if this building had been condemned. Patrick Sullivan stated that he had been unable to contact the man who owns the house to serve him a violation. Gertrude Orr and Bob Muhux questioned the Code Enforcement Officer .about serving Leon Norton with a violation for the metal fence. Gertrude Orr stated that this has been a problem for over 6 months and since she has lived in the Town for over 50 years and paid taxes here she would like this violation taken care of. Gertrude Orr also stated that she believes the Norton property has been sold. Patrick Sullivan stated that he has not yet obtained insurance but will issue the violation for the metal fence to Leon Norton this week. Bert Neff addressed the Board and asked why the Town of Harford does not, give a tax exemption for veterans. The Board stated that this was never addressed before but would look into how this can be done. Bert Neff stated that there are 36 veterans in the Town of Harford. There are 19 War Veterans and 17 Combat Veterans. Of the 36 veterans in Harford, three are disabled veterans. RES #83: BE IT RESOLVED to allow an exemption on Real Property Taxes for the. Town of Harford for veterans. Daryl Cross made a motion to adopt Resolution #83. Ray Marsh seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye The Town Clerk will contact William Cinquanti to see how this exemption can be included on the Tax Roll. Ed McHale informed.the Board that the DEC had stated that all charges against him were unfounded and that a federal charge is pending for postal violations because the letter of accusation against Ed McHale had been sent through the mail. Ed stated that he expected 165 that he would -begin bottling water mid-October. Ed promised that eventually he would putUmford on. the map. Jack Holcomb and Lisa Price were present to inform the Board of problems with the household at 58 Route 200. The families living there are running a trash removal service and are dumping the trash illegally. Lisa. and Jack stated that a load of tires was taken up Grigg's Gulf road and the truck, came back empty. Another load of trash was dumped and burned at. the Strawberry Fonds in Richford. The Richford Fire Department responded to the fire. Jack and Lisa stated that loaded trucks of trash leave the household at 9:00 pm and return empty. Jack and Lisa stated that the Cortland County Sheriffs Department has been notified of the problem. Lisa Price questioned whether the dogs at the residence were licensed. The Clerk stated that only one had been licensed. Lisa and Jack also stated that there are young children out on the street past the curfew time of 10:00pm. Lisa Price asked if the Town would consider applying for a Grant for a sidewalk in Harford Xf&. The speed limit on Route 200 is often ignored and Route 200 has a lot of tractor -trailer traffic There is nowhere for the children to walk except on the side of the road. Ray Marsh asked the Town's lawyer to draft a letter to the DEC concerning the illegal dumping being done by the families in Harford Mills. Ed McHale gave Lisa Price and Jack Holcomb a phone number to call to contact the DEC. The Board suggested that the neighbors call: the State Troopers the next time the truck takes off with a load at night. Brian Pendell attended the Board meeting and stated that the Harford Fire Department will celebrate their 50'h Anniversary the same year as the Town celebrates the 200f Anniversary of the fust settlement in Harford. Brian suggested that the Town and Fire Department work together preparing for the celebration. Bills listed on General Abstract #9, vouchers #112-#123, Highway Abstract #9, vouchers #71483, and Harford Mills Water District #1 Abstract #9, vouchers #19-#20 were read by the Clerk and submitted to the Board for review. RES #84: BE IT RESOLVED that the bills be approved as read and for the Supervisor to make the necessary payments. Tracey Thompson made a motion to adopt Resolution #84. Lee Brown seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Abstained 166 A letter from Rene Tennant was submitted and read to the Board explaining the workings of the Neighborhood Watch program. Rene explained that the purpose of the neighborhood watch is to keep our community safe and people who attend the meetings are instructed by law enforcement officers on how to report suspicious behaviors. Rene also announced that there would be a child identification session by the Cortland County Sheriffs Department held on September 19, 2002 at 7:00pm at the Harford Town Hall. Daryl Cross stated that the Neighborhood Watch program could do a lot of good or a lot of harm. Rene Tennant submitted a letter informing the Board of her resignation as Youth Coordinator for the Harford area. Her reasons for resignation were mostly due to complaints and harassment from parents in the community. The Board stated that Rene had spent a tremendous amount of time and accomplished a lot for the children in the community. Lee Brown stated that it was sad that someone who is trying to help the community should resign for these reasons. Ray Marsh read a letter from THOMA detailing the steps needed to administer the Water Grant. First an environmental review must be done. Next, a request for proposals needs to be made for companies to administer the Grant. A bank account will then have to be set up to channel the monies through. Ray stated there is a mandatory meeting concerning the Water Grant to be held in Syracuse on September 30, 2002. Ray stated that he is unable to attend the meeting. Tracy Marsh, who resides within the water District, will attend the meeting on behalf of the Town. Ray Marsh submitted a letter of congratulations from George Pataki for receiving the Water Grant. Ray Marsh presented the Board with a quarterly payment check from the Justice Department for $1060.00. Ray read a letter from the NYS Real Property Tax Office stating that the equalization rate for Harford is 100%. David Alexander, Town Attorney, stated that there would not be a Public Hearing tonight on Local Law #2, concerning the raising of Dog License fees. David Alexander presented the Board with a draft for Local #2 for 2002 and asked the Board members to review it. If there are any changes in another areas of the Law they should be addressed at this time. The Public Hearing for Local Law #2, 2002, will be held on October 07, 2002 at 8:00pm. The new law is available for review at the Town Clerk's office. Lee Brown stated that he had spoken with Paul Robinson concerning the outlet at the Harford Town Park. Lee stated that Paul had given him two estimates. One estimate, for $175.00 includes running a wire from the light to an outlet box. To do the job right, the 1 pole should be moved onto Town property and the service added. This would be $575.00. The Board decided to include the higher estimate in next year's budget. RES #85: BE IT RESOLVED that the Town of Harford apply for another Housing Rehabilitation Grant. Gary tenant made a motion to adopt resolution #85. Tracy Thompson seconded the motion. Tracy Thompson -Aye Lee Brown —Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh will invite a representative from THOMA to attend the next Board Meeting. RES #886: BE IT RESOLVED to replace the toilets and replace or repair the faucets in the bathrooms at the Town Hall. FURTHER RESOLVED to pay Ron Carpenter to replace the toilets and replace or repair the faucets at the Town Hall. Daryl Cross made a motion to adopt Resolution #86. Tracy Thompson seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Replacement of the cemetery fences was discussed. Ron will obtain an estimate for the cost of the cemetery fence and present it to the Board. Ray Marsh will check. with Doug Cotterill to inquire the status of the insurance for the Code Enforcement Officer. Ron Carpenter gave his report as I-ighway Superintendent. The new pick-up truck purchased by the Town is a 2002 model. The total cost of the truck and plow after the trade-in is $10,000.00. Ron Carpenter stated that the previous Highway Superintendent had informedhim that the furnace at the Highway Garage is only 10 years old. Ron will contact Ed Quinn to service the furnaces at the Town hall and the Highway Garage. Ron reported that he obtained tin from the T&R Center to repair holes in the roof of the Highway Garage. 1 167 UM The Supervisor submitted and read his monthly financial report for August. RES #87: BE IT RESOLVED to approve the Supervisor's monthly financial report for August as submitted and read. Daryl Cross made a motion to adopt Resolution #87. Gary Tennant seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Abstained Gary Tennant -Aye Daryl Cross -Aye RES #87: BE IT RESOLVED that the meeting be adjourned at 10:10pm. Tracey Thompson made a motion to adopt Resolution #87. Gary Tennant seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye Gary Tenant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 07, 2002 The Town Board of the Town of Harford met for a regular monthly meeting on October 07, 2002 at 7; 30 pm. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross, Gary Tennant, Lee Brown, and Tracy Thompson; Councilmen, Ron Carpenter; Highway Superintendent, Elizabeth Larkin; Town Clerk, Patrick Sullivan; Code Enforcement Officer, Sandy Price; County Legislator and several Harford residents. The minutes of the September meeting were read for information and corrections. Correctionswere made as follows: the mandatory meeting for the Water Grant was held in Canandaigua, not Syracuse andit was attended by Tracy Thompson, not Tracey Marsh. RES #88: BE IT RESOLVED that the Minutes of the regular meeting on September 09, 2002 be approved as read and corrected. Tracy Thompson made a motion to adopt Resolution #88. Lee Brown seconded the motion. Tracy. Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Absent Daryl Cross -Aye Ed McHale addressed the Board concerning the bridge on Creamery Road. The culvert pipe is collapsing under the road. Ron Carpenter will look into this. Ed McHale also informed the Board of a workshop being placed on skids next to the Harford Post Office. Ed questioned whether this would need to go before the Zoning Board of Appeals. The Clerk stated that Mr. Vandenburg from the Country Meadow Trailer Park is moving the workshop temporarily to the site behind the Post Office and the matter had been referred to the Code Enforcement Officer. The Code Enforcement Officer will contact Mr. VanDenburg to inform him that the shop will need a permit. Bert Neff questioned whether. the Town had found out anything about the proposed veterans exemption. The Clerk explained that in 1984 New York State had passed a law allowing for veterans exemptions in all towns. If the towns did not wish to participate or wished to allow a lower percentage exemption, they had to pass a local law. In 1985 the Town of Harford passed a local law to not give a veterans exemption on Real Property Taxes in the Town. To allow for the exemptions the Town would have to pass another local law. The Clerk has sent all information needed to the Town's lawyer. Sandy Price 169 170 stated that Virgil had recently passed such a law and suggested obtaining a copy of the law from Virgil. Patty Blackman addressed the Board and handed out information concerning the celebration being planned for next August. The tentative date will be August 02, 2002. . Patty asked how much the Town would support the festival financially. She stated that fund raisers would be run to help off -set costs but some additional monies would be needed up front. Ray Marsh asked how much money was needed and what would the money be used for. Patty presented the Town with ideas that had been suggested and asked about insurance for fireworks. Both Tracy Thompson and Daryl Cross know of people who are gyro -technicians and perform fireworks displays. These people carry their own insurance. Daryl and Tracey will check on prices. Ray Marsh will check with the Town's insurance for liabilitycoverage for rides and games on the Town field. Patty stated that she would like to offer the children a prize for a drawing that would be the design for a T -Shirt commemorating the celebration and sold at the festival. Patty asked if the .Town could donate money to be used for the drawing that was selected for the shirt. Patty's main request from the Board was for people to attend the next meeting held on October 22, 2002 at the Town Hall. She stated that ideas and workers are needed to make this a memorable event. Fatty Blackman stated that before she left she would like to commend Ron Carpenter for the work he has done as Highway Superintendent. Ami Hothkin from THOMA was present to answer questions on the . Water District Grant and a suggested second Housing Rehabilitation Grant. To start up the Grant for the water District, the Town must 1) sign an agreement and send it to the State 2) the Town may use the same bank account and draw down authorization 3)the Town must complete a Request for Proposal process to hire a firm to administer the grant. This is done by advertising in the paper, and sending requests for proposals to at least one other firm. 4) An environmental impact study must be completed. Ann Hotchkin stated that the quicker the preliminary steps are completed, the quicker the Town can bid out the jobs and the lower the bid prices will be. WHEREAS, the Town of Harford was awarded a 2002 Community Development Block Grant to replace 3,700 linear feet of water mains, a 5,000 gallon water storage tank, and related water distribution appurtenances in the hamlet of Harford Mills; WHEREAS, The Town of Harford has determined that the Harford Mills Water Improvement Project is an Unlisted Action as defined in the State Environmental Quality Review Act (6NYCRR&617) WHEREAS, said regulations requires that the Town undertake an environmental review of such a project prior to its implementation; WHEREAS, the Town has determined that Cortland County health department, the New York state Governor's office of Small Cities, the New York State Department of 171 Transportation and the New York State department of Environmental Conservation are also Involved Agencies, as defined in said regulations; AND WHEREAS, THE town has determined that any potential impacts from this project are primarily of local significance;. RES #89: BE IT RESOLVED that the Town has declared itself lead agency for the purpose of completing the environmental review required under SEQRA; AND BE IT FURTHER RESOLVED that the Town of Harford will provide notification of this declaration to all other involved agencies, as defined herein, in order thatit may undertake a coordinated review of the project. Tracey Thompson made a motion to adopt Resolution #89. Gary Tennant seconded the motion. Tracey Thompson -Aye Gary Tennant -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Ann Hotchkin stated that the Board needs to think about setting up a Capitol Reserve Fund for the.Harford Mills Water District#l. Ann Hotchkinexplained that to apply for a second Housing Rehabilitation Grant, the cost would be $4,000.00. This amount could be spread over 2 years. The grant application fee cannot be paid by the Grant itself or from monies collected from the previous Grant. Ann explained that to have a real need for the grant at least 20 households should need repair. Ann stated that there are less than 10 households left on the waiting list from the last Grant. If the Town is awarded another Housing Rehabilitation, Ann stated that people. could apply for another grant even though they had received money from the fust grant. Ray Marsh and Gary Tennant stated that the Town should wait until next fall to apply for another Grant until the need is greater. Bills listed on General Abstract #10, vouchers #1254135, Highway Abstract #10, vouchers #84494, and Harford 1Vf& Water District #1 Abstract #10, vouchers #21425 were read by the clerk and submitted to the Board for review. RES#90: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #90. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye. 172 Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price gave her report as our county legislator for the months of September and October, which are. on file at the Town -Clerk's -office. Sandy presented.the Board with copies of agreements made between the County, and other towns for maintenance on roads. Ron Carpenter will contact the other Towns and consider an agreement with the Town of Harford and the county. Sandy Price also stated that there is a web site available to list equipment owned by the County and the Towns that can be borrowed as needed. Ron Carpenter stated that he would look into it but Towns unofficially loan and borrow equipment as needed already. Ray Marsh stated that there would be no Public Hearing this evening for raising the dig licensing fee because the Town's lawyer did not post the notice of the hearing in the paper. The Town Clerk will post the notice in the paper for the November 04, 2002 meeting. The Code Enforcement Officer gave his report, which is on file at the Town Clerk's office. The Code Enforcement officer suggested that the Town charge a higher fee for construction started without a permit. Ray Marsh questioned whether Pat had issued an Order to Remedy for the Bell property on Babcock Hollow Road. Pat stated that he would issue that this week. The clerk wf71 give the Code Enforcement Officer the owner's name and address or the name of the person who pays the taxes on the property. Pat Sullivan presented the Board with copies of the new Code Books and explained the use of each one. The books are on loan to the Town. The Town of Harford's books may have been sent to the previous code officer. Patrick Sullivan listed a number of items that need to be addressed at the Town Hall. The bathrooms should be handicap accessible, the hood and fan above the stove should be replaced and the exit signs should be lighted. Ray Marsh presented the following correspondence: -A check for $4717.00 from the State for General purposes. -A note memo from Gina Nourse, our bookkeeper, that Haefle Cable TV had not paid their franchise fee of $737.00. It will be paid this month. Ray Marsh reported that Gina Nourse will be leaving Williamson Law Book and working independently. Gina would charge the Town $200.00 per month to work as the Town's bookkeeper. The Town would have to purchase the programs for the computers, which are $3000.00 for the accounting system and $3500.00 for the payroll system. These costs may be divided between other Towns. 173 A letter was submitted from the Dryden Ambulance Company asking for letters of support for a Certificate of Need so that the Town of Harford can be included for coverage by the Dryden Ambulance Service. A letter. was also submitted by TLC ambulance asking that the Town of Harford not send a letter of support for Dryden Ambulance, accusing Dryden Ambulance of trying to take over areas of the Town of Virgil that are presently covered by TLC. RES #91: BE IT RESOLVED that Ray Marsh send a letter of support for the Dryden Ambulance Service for coverage for the Town of Harford. Tracy Marsh made a motion to adopt Resolution #91. Gary Tennant seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh asked the Code Enforcement Officer if he had obtained insurance from the Cotterill Agency. The Code Enforcement Officer presented a fax he had received from the Cotterill Agency stating that they could not find an insurance provider since the annual payment to the CEO is too low. Ray Marsh will call the insurance company on this. The Town Clerk presented the Board with bids.for cemetery fencing. For chain link fence to be put down either side of the Harford Cemetery it would cost $5,366.00 and for the Harford XT& Cemetery it would cost $3726.00. The same amount of woven wire for the Harford Cemetery would be $3,475.00. The Board asked Ron Carpenter to look into some other kind of fencing that would norbe so expensive. Different kinds of Christmas decorations were discussed. Gary Tennant stated that he Eked the looks. of just the American flag on the light posts. Ron Carpenter stated that he had contacted NYSEG and to move the pole at the Harford Park it would cost the Town over $1,000.00. Ray Marsh called for a Budget workshop meeting to be held at 7:00pm at the Harford Town Hall on October 10, 2002. RES #92: BE IT RESOLVED to amend the Budget as follows: GENERAL FUND Debit: Est. Appropriations (A960) $2696 (Subsidiary A1110.4- Justice equip $196) 174 (Subsidiary A1990.4 —Contingent $2500) Credit: Est. Appropriations (A960) $2596 (Subsidiary —A110.4- Justice Contr $875) (Subsidiary -A1220.4- Supervisor Contr $50) (Subsidiary -A1410.4 Town Clerk Contr $476) . (Subsidiary -A1420.4 Attorney Contr $671) (Subsidiary 13510.4 Dog Control Contr $395) (Subsidiary A3510.41 Enumeration 4120) (Subsidiary A7110.4 Park Contr $75) (Subsidiary A1460.4 Records Manag Cont $34) This Budget Amendment is necessary to cover items that were under budgeted or for items that were not included in the Budget HIGHWAY FUND Debit Budgetary provisions for other uses (DA962) $4000 Credit Est. Appropriations (DA960) $4000 (Subsidiary DA5130.2- Machinery Equipment) This amendment, uses part of money originally budgeted to go to the Capitol Reserve to cover part of the truck purchase. Gary Tennant made a motion to adopt resolution #92. Daryl Cross seconded the motion. Tray Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye The Supervisor read and presented his monthly financial report for September 2002. RES #93: BE IT RESOLVED to approve the Supervisor's monthly financial report for September as read and presented. Tracy Thompson made a motion to adopt Resolution #93. Lee Brown seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Abstained Gary Tennant -Aye Daryl Cross -Aye RES #94: BE IT RESOLVED to adjourn the meeting at 10:20pm. Ray Marsh made, a motion to adopt Resolution #94. Lee Brown seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 175 176 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 04, 2002 The Town Board of the Town of Harford met for a regular monthly meeting on November 04, 2002 at 7:30pm at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Gary Tennant, Daryl Cross, Lee Brown and Tracy Thompson; Councilmen, Ron Carpenter, Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, David Alexander; Town Attorney, and Patrick Sullivan; Code Enforcement Officer and several Harford residents. The minutes of the October 07, 2002 regular meeting of the Harford Town Board were read for information and corrections. The following corrections were made: The tentative date for the Town's 200f celebration is August 02, 2003 --Following Resolution #91, Tracy Thompson made the motion to adopt. RES # 95: BE IT RESOLVED to approve the minutes as read and corrected. Gary Tennant made a motion to adopt Resolution #95. Daryl Cross seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye The Clerk statedthat she had been contacted by THOMA development company and informed that the Town did not need to declare itself as lead agent for an environmental review at this time because the work to be done by the grant would have little or no impact on the environment. RES #96: BE IT RESOLVED to rescind Resolution #89. Daryl Cross made a motion to adopt Resolution #96. Gary Tennant seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye 1 177 Bills listed on general Abstract #11, vouchers #1364156, Highway Abstract #11, vouchers #95499 and Harford Mills Water District #1 Abstract #11, vouchers #26428 were submitted to the Board for review. RES #97: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #97. Tracy Thompson seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye - Gary Tennant -Aye Daryl Cross -Aye. Ray Marsh opened. the Public Hearing for Local Law #1 at 8:00pm. The Clerk read the notice as it appeared in the Cortland Standard. This law would allow the Town to raise the local dog -licensing fee from $3.50 to $5.00. After all persons desiring to be heard for and against Local Law #2 for 2002 had been heard, Ray Marsh declared the hearing closed at 8:05pm. RES #98: BE IT RESOLVED to approve Local Law #2 for 2002 as presented. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Ray Marsh declared the Public Hearing for the Preliminary Budget open at 8:05pm. The Clerk read the notice as it appeared in the Cortland Standard. Ray Marsh explained that the only major raises in the Budget were for the Dryden Ambulance and workmen's compensation. The Dryden Ambulance settled for $5,000 after original proposing $6,000 for a one-year payment. There will be a Public Meeting for the Dryden Ambulance at 7:OOpm on Tuesday November 19, 2002. After all persons desiring to be heard fdr and against the Preliminary Budget had been heard, Ray Marsh declared the Public Hearing closed at 8:17pm. RES #99: BE IT RESOLVED to approve the Preliminary Budget as presented for the fiscal year 2003. Tracy Thompson made a motion to adopt Resolution #99. Gary Tennant seconded the motion. 178 Tracy Thompson -Aye Lee Brown -Aye Pay Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price presented her report as County Legislator. Clerk's Office. The report is on file at the Town Gertrude Orr stated that something needs to be done about the lights on the Town Hall building where the bugs have stained the siding. Gertrude Orr stated that this is an eyesore as you enter the Town. Ron Carpenter stated that he would wash off the building._ and put up some bug guards. Gary Tennant suggested moving the light away from the building to a pole in the parking lot. Valor O'Shea informed the Board of vans that were recently the Disabled Veterans for use in transporting veterans to d from the VA Hospital in y Syracuse. To find out more information on this, veterans should contact 1-800-792-4334 ext. 4352. Valor also stated that the VA Hospital's new phone number is 1-315-425- 4400. The Clerk will post this information in the Cortland Standard. The following Correspondence was submitted by the Supervisor: -the Cotterill Agency requested a form stating that the Town of Harford is an equal Opportunity employer and that a notice must be displayed conspicuously describing hiring policies, complaints and rules and regulations, etc. -a response was received for a request for proposals for administering the Harford Mills Water Grant. The response declined the request. ,from the Governor's Office for Small Cities stating that the same signatures may be used for the Water Grant as were used for the Housing Grant for the disbursement of monies. -from THOMA requesting to be appointed as administers of the Harford Mills water Grant. -$803.74 franchise payment form Haefle Cable TV -A notice that as of 09/30/02 there has been $676.53 payment on the Housing Rehabilitation Loans. -a check for $17,215.80 for the third quarter sales tax. Ray Marsh stated that he would contact other insurance companies to see if they can give the Town a better price for an insurance policy. 179 Daryl Cross read a letter from Don Barber, Town of Caroline Supervisor, suggesting that the Board consider a Resolution requesting that State mandated programs such as Medicaid be funded by the State through monies collected by income taxes. WHEREAS, property tax is a regressive revenue source because it is not based on the ability to pay, and. WHEREAS. County, Town, Village, City, and school districts use property tax as their main source of revenue, and WHEREAS. the NYS legislature is indirectly using the property tax as a revenue source when it mandates that Counties pick up half of NYS 's Medicaid costs, and WHEREAS. the NYS legislature in 2002, unilaterally added to the services covered by the Medicaidprogram without the consent. of County governments which pay one quarter of the Medicaid tab, and WHEREAS. Medicaid costs are increasing much faster that the growth in the property tax base, and WHEREAS, this rapid, uncontrolled increase in Medicaid cost results in Counties having to choose between reduced appropriations for programs that are their basic responsibility or raise property taxes at double digit percentage rates while decreasing services, and WHEREAS. Towns, Villages and Cities are having to pick up some of the cost of the . reduced services with their budgets which puts even more pressure on the property tax burden. RES#100: THEREFORE BE IT RESOLVED that the Town of Harford demands that the NYS legislature cap property tax support of Medicaid payments at a maximum of 2002 levels and that preferably -remove this burden entirely from the property tax, and BE IT FUTBER RESOLVED that the Town of Harford urges the NYS Association of Towns to add this to the list of Resolutions to be considered at the 2003 Annual Meeting. and BE IT FURTHER RESOLVED that the Town Clerk is directed to send a certified copy of this resolution to our representatives in Albany, (Assembly person, Senator, and Governor) and to Jeffrey Haber, Executive Director of the Association of Towns. Ray Marsh made a motion to adopt Resolution #100. Lee Brown seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #101: BE IT RESOLVED that the Town of Harford purchase four American flags and four brackets to be placed on poles at the intersection of Route 221 and Route 38 and on the poles at the intersection. of Route 38 and Route 200. Daryl Cross made a motion to adopt Resolution #101. Gary Tennant seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye The cemetery fences were discussed. Ron Carpenter will check into installing treated wooden posts or metal posts with a holder at the top and a chain linking the posts. Donations- for helping to cover the fence would be greatly appreciated. RES #102: BE IT RESOLVED to appoint Barbara Stoner to the Board of Assessment review for a five year term ending September 30, 2007. Tracy Thompson made a.motion to adopt Resolution #102. Lee Brown seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Patrick Sullivan, Code Enforcement Officer, read and presented his monthly report for October. Pat explained that he would not be issuing a building permit or an order to remedy for Bill Vandenburg, s building next to the Post Office. Pat explained that this is a temporary building, that will be moved next April: the public will not be in the building and that Bill Vandenburg agreed to disconnect the electric service when not in use. Ron Carpenter presented and gave his report as Highway Superintendent. RES #102: BE IT RESOLVED to accept the proposal from THOMA Development Consultants to administer the Harford Mills Water District #1 Grant. Ray Marsh made a motion to adopt Resolution #102. Tracey Thompson seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh read and presented the Supervisor's monthly report for October. 181 RES #103: BE IT RESOLVED to approve the Supervisor's monthly report for October as read and presented. Gary Tennant made a motion to adopt Resolution #103. Daryl Cross seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh stated that he had read several notices from Towns listing their seasonal roads in the paper and felt that this should be done for Harford. RES #104: BE IT RESOLVED to enter into executive session at 10:28 to discuss a personnel issue. Ray Marsh made a motion to adopt Resolution #104. Gary Tennant seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #105: BE IT RESOLVED to reopen the meeting at 10:35pm. Ray Marsh made a motion to adopt resolution #105. Tracey Thompson seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Ray Marsh stated that the Town's lawyer should bill the Town for expenses incurred for a recent trip to Albany for Town purposes. RES #106: BE IT RESOLVED to hold a Public Hearing on Local Law #3 for 2002 at 8:00pm. This local law would allow the Town to grant an exemption on the Town's property taxes for veterans. Gary Tennant made a motion to adopt Resolution #106. Tracy Thompson seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye RES #107: BE IT RESOLVED to adjourn the meeting at 10:47pm. Tracy Thompson made a motion to adopt Resolution #107. Lee Brown seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Retford Town Clerk l 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD ` December 02, 2002 The Town Board of the Town of Harford met for a regular monthly meeting on December 02, 2002 at the Harford Town Hall at 7:30pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Gary Tennant and Lee Brown; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, David Brown; Town Attorney and several Harford residents. The minutes of the Harford Town Board meeting held on November 04, 2002 were read for information and corrections. RES #109: BE IT RESOLVED to approve the minutes with various typographical corrections and changing of the resolution numbers to make them consecutive. Daryl Cross made a motion to adopt Resolution #109. Gary Tennant seconded the motion. Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Bills listed on General Abstract #12, vouchers #157-#174, Highway Abstract #12, vouchers #1014103 and Harford Mills Water District #1 Abstract #12; vouchers #29-#30 were read by the Clerk and submitted to the Board for review. RES #110: BE IT RESOLVED to approve the bills as submitted and read acid for'the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #110. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Abstained Gary Tennant -Aye Ray Marsh asked visitors if they would like to address the Board. Diana Ink's son was present to take minutes of the meeting for a scout merit badge. Susan Dawson addressed the Board concerning an application for the CDBG program. The application had been previously approved by the Board and was awaiting the 133 Um landowner's signature for work to begin. Susan Dawson is buying the land on land contract that will not be completely paid for two years. A letter sent to the Board by Susan Dawson, explaining her situation was read by the clerk and is on file at the Town Clerk's office. The clerk had faxed the letter to Thoma Development Consultants. The Clerk read the response letter from Thoma. Thoma stated that Dawson's loan would be 100% deferred if she remained on the property for 5 years. The Board had the option to approve the application with the understanding that if Susan Dawson moves before the 5 year period is up, that the Board would not be able to recoup the money for the CDBG loan. RES #111: BE IT RESOLVED that the Town Board of Harford approves the application made by Susan Dawson to the CDBG program without the signature of the landowner. Daryl Cross made a motion to adopt Resolution #111. Gary Tennant seconded the motion. Lee Brown -Aye, Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Ray Marsh declared the Public Hearing for Local Law #3 for 2002 open at 8:05 pm. The Clerk read the notice as it appeared in the Cortland Standard. This Local Law would allow the Town of Harford to grant a partial exemption of the Town's tax on property owned by veterans in the Town of Harford who served in times of war. David Alexander presented the Board with a rough draft of the Law and explained that the Town Board had several different options on how much exemption would apply. David Alexander stated that this law could also include a partial exemption for God Star Parents. A Gold Star Parent would be a parent who lost a son or daughter was killed at war. Ray Marsh stated that he felt the Town should give the lowest level percentage for tax exemption. This can be raised in the future. Daryl Cross stated that Gold Star Parents should be included for the exemption . After all persons desiring to be heard for and against Local Law #3 had been heard, Ray Marsh declared the Public Hearing closed at 8:15pm. RES #112: BE IT RESOLVED that the Town Board of the Town of Harford adopt Local Law #3 for 2002 at the lowest level and to include Gold Star Parents for the exemption. Gary Tennant made a motion to adopt Resolution #112. Daryl Cross seconded the motion. Lee Brown -Aye Daryl Cross -Aye 185 Ray Marsh -Aye Gary Tennant -Aye David Alexander presented Local Law #1 and Local #2 for the Clerk to sign and seal. These laws will all be filed with the Secretary of State by the Town's attorney.. , Sandy Price gave.her. report as County Legislator, which is on file at the Town Clerk's office. The Code Enforcement's report was submitted and read. The report is on file at the Town Clerk's office. Ray Marsh read the following correspondence. -From the State Comptroller's Office, a check for $1205.00 From Sandy Price, a copy of a letter she had written supporting Harford's position towards Dryden Ambulance. From the County, a check -from FEMA for $131.40 -From Ralph Pitman, a letter stating that a Resolution is being considered to propose that the County Landfill no longer allow tires to be dumped free of charge and that the Town's would no longer be given two Amnesty Days a year. This proposal is due to the cuts in the County Budget. The Town Board asked Sandy Price to file a complaint with the County Department of Solid Waste in response to the above correspondence. The Clerk stated that she had been notified that the Grievance Board member whose team . expired on October 01, 2002 is Cynthia Harding not Barb Stoner. RES #113: BE IT RESOLVED to rescind Resolution #102 and to appoint Cynthia Harding to the Grievance Board. Ray Marsh made a motion to adopt Resolution #113. Lee Brown seconded the motion. Lee Brown -Aye Gary Tennant -Aye Ray Marsh -Aye Daryl Cross -Aye Ron Carpenter presented, his monthly report as Highway Superintendent. Ron stated that Amanda Barber of the County Sod and Water Department inspected the bridge that had been washed out on Grigg's Gulf Road. The Cortland County Department of Soil and Conservation will purchase the stone and the County Highway Department will help Place the stone on the eroded bank. The state will replace the guardrail on the bridge. Ron reported that he had purchased the flags and brackets to be placed on the four electric poles in Harford and that he had also contacted the electric company for approval. The Dog Control Officer's report was submitted for the month of November. RES #114: BE IT RESOLVED that the Town Board of the Town of Harford request that $70,000.00 of the. sales tax collected by the County be applied to reduce the amount of taxes levied against the real Property in the Town of Harford for the fiscal year 2003. Daryl Cross made a motion to adopt Resolution #114. Lee Brown seconded the motion. Gary Tennant -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye The Supervisor read and presented his monthly report for November 2002. RES 115: BE IT RESOLVED that. the Supervisor's monthly report for November be approved as presented and read. Lee Brown made a motion to adopt Resolution #115. Daryl Cross seconded the motion. Lee Brown -Aye Gary Tennant -Aye Ray Marsh -Aye Daryl Cross -Aye. The Town's attorney presented a Resolution to be considered to set up a Capitol Reserve Fund for the Harford Mills Water District #1. RES 116: BE IT RESOLVED that the Town Board of the Town of Harford acting as Water Board for the Harford Mills Water District #1 establish a Capitol Reserve Fund to be used for emergency expenditures in the future. $5,000 will be placed in this fund immediately. Expenditures from this fund can only be made by authorization of the Harford Mills Water District. Gary Tennant made a motion to adopt Resolution #116. Ray Marsh seconded the motion. Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh stated that he had contacted Bailey Insurance Company for a quote for the Town's Insurance. Bailey's Insurance Company will have a quote prepared for the January meeting. Ray Marsh stated that he had been told by Bailey's Insurance that the Code Enforcement Officer is covered by the Town's insurance policy. David Alexander stated that if the Code Enforcement Officer is sued the Town could be sued and due to the nature of his job the Code Enforcement Officer could be sued Privately as well. David Alexander stated that he had obtained an opinion of the State Attorney General that either the Town's attorney or the Code Enforcement Officer could Prosecute code violations in Town court. The Clerk stated that- the State Office of Real Property Taxes had contacted her that the Town of Harford needs a Local Law to change the Grievance Day date from the fourth Tuesday in May. RES #117: BE IT RESOLVED that the Town Board of the Town of Harford hold a Public Hearing on Local Law #1 for 2003 on January 6, 2002 at 8:00pm. This local law would allow Grievance Day to be held on a date other than the fourth Tuesday in May and that the Town Attorney contact Lawrence Fitts for more information and present the Board members with a rough draft of the law 10 days prior to the Public Hearing. Lee Brown made a motion to adopt Resolution #117. Ray Marsh seconded the motion Lee -Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #118: BE IT RESOLVED to adjourn the meeting at 9:50pm. Lee Brown made adopt Resolution #118. Gary Tennant seconded the motion. Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 187 STATE OF NEW YORK THESE MINUTES AREA DRAFTAND COUNTY OF CORTLAND SURfECT TO TOWN BOARD APPROVAL TOWN OF HARFORD January 06, 2003 The Town Board of the Town of Harford met at the Highway Garage on January 06, - 2003 at 7:30pm for a regular monthly meeting. The meeting was moved to the Highway Garage because the Town Hall was being used as an emergency Red Cross shelter for residents of the Town of Harford who had been without electric service following a severe ice and snowstorm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown Gary Tennant and Tracy Thompson; Councilmen, Elisabeth Larkin; Town Clerk, Sharon Canfield; Town Justice, David Alexander, Town Attorney, Sandy Price; County Legislator, Lee Price; County Sheriff, Ed McHale; Chairman of the Zoning Board, Patrick Sullivan; Code Enforcement Officer, Mickey, Bob Muhrix and Jerry and Shirley Smith. The minutes of the December 02, 2002 Town Board meeting were read for information and corrections. The first paragraph should have read David Alexander not David Brown; Town Attorney. RES #1: BE IT RESOLVED to approve the minutes as read and corrected. Lee Brown made a motion to adopt Resolution #1. Gary Tennant seconded the motion. Lee Brown -Aye Tracy Thompson -Abstained Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Jerry and Shirley Smith addressed the Board concerning the sawmill and sale of hunber on the property adjacent to theirs. Jerry Smith inquired whether the property owner had obtained a permit to run this business in an agricultural district. Jerry Smith was instructed to contact the Zoning Board of Appeals concerning the business. Ed McHale reported on the progress being made for the opening of his water bottling plant. The bottling machine should be arriving the 13'' or 20s` of January and the Cortland County health Department will be inspecting the plant shortly thereafter. The Town Board was invited for a tour of the plant. Lee Price asked the Board and the Harford residents in attendance if there is anything they would like the Cortland County Sheriffs Department to do. Lee invited the Town 1 1 1 Board to tour the County Jail. Lee reported that the tower project is to be signed hopefully this Thursday and the project should be completed 60 days from signing. Sharon Canfield, Town Justice, gave her annual report, which is on file at the Town Clerk's office, and presented the Justice Financial books to be audited by the Board. Sharon Canfield asked if the Board would place "no smoking' signs at the Town Hall since it is a Public,Office building. Since the Town Hall is rented for various functions, the Code Enforcement Officer will look into the legality of placing these signs in the building. Sandy Price gave her report as County Legislator, which is on file at the Town Clerk's office. Sandy stated that. the FEMA check the Board had received last month was for reimbursement.for paying the election inspectors for the day they closed early for voter registration on 09-11-2001.. Bills listed on General Abstract #1, vouchers #1421, Highway Abstract #1, vouchers #1- #5, and Harford Mills Water District #1 Abstract #1, vouchers #143 were read and submitted to the Board for review. RES #2: BE IT RESOLVED to approve the bills as read and presented and for the Supervisor to make the necessary payments. Tracy Thompson made a motion to adopt Resolution #2. Lee Brown seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Abstained Daryl Cross -Aye Gary Tennant -Aye John Tillotson and Keith Jennison from Marathon Volunteer Ambulance Company addressed the Board concerning a Certificate of Need for ambulance coverage. Previously the town of Harford's certificate of need had been filed with the Dryden Ambulance but the Certificate had not been renewed and now the Town has an option of filing their own Certificate of Need with the State Department of Health. This would enable the Town to contract ambulance coverage for whichever company they wished or with more than one company. Brad Pinsky, the attorney for Dryden Ambulance will contact David Alexander concerning the filing of a Certificate of Need. N the Town contracts with Dryden Ambulance the Board would ask that a member of the Harford Town Board be a voting member of the Ambulance Board. David Alexander assured the Board that the Town would be covered by Dryden Ambulance until the contract is signed:.. The following correspondence was .submitted and,read.by Ray Marsh: 190 -CHIPS monies received for $27,119.23 Mortgage Tax form the County Clerk for $5022.42 -From THOMA stating the Board must set up a committee to choose an engineering team for the Harford Mills Water District replacement. Daryl Cross and Tracy Thompson volunteered to be the Committee. David Alexander explained that he had been unable to get a definite date from the Assessor for Grievance Day. Therefore, the Public Hearing for the Local Law to establish this date has been postponed until February 03, 2003. RES #3: BE IT RESOLVED that the Town designate: Official Newspaper- Cortland Standard, Official Depository for the Town- The First National Bank of Dryden Official Depository for the CDBG monies -Alliance Bank Official Radio Station-WKRT or 99.9FM FURTHER RESOLVED that the following appointments be made: Deputy Supervisor -Gary Tennant _. Bookkeeper/Budget Officer -Gina Nourse Registrar and Records Management Officer -Elizabeth Larkin Deputy Town 'Clerk and Deputy Registrar -Barbara Stoner Dog Control Officer- Paul Burhans Deputy Dog Control Officers -Joyce Burhans and Harold St John Town Representative for the State Building and Fire Code -Elizabeth Larkin Harford Mills Water District Superintendent -William Highfield Deputy Harford Mills Water District -Tracy Thompson Town Attorney -David Alexander Town Hall Caretaker -Veva Padbury Deputy Highway Superintendent -Donald Muckey Cemetery Mower-BHLD Building Code Consultant -Patrick Sullivan FURTHER RESOLVED that the following salaries be set as follows: Supervisor: $2200.00-$183.33 the first payroll of each month Councilmen -$1000.00 each -$500.00 the first payroll of June and December Town Justice- $3700.00 $308.33 the first payroll of each month Highway Superintendent- $31,500 per year divided every two weeks with the balance the last payroll in December Don Gardner up to $100 per hour (Hwy Supt discretion for pay) plus single person insurance coverage Don Muckey $1040 per hour Town Clerk/Tax Collector $4400.00 $366.67 per month (Payroll) BookkeeperBudget Officer $150.00 per month Assessor $3300.00 $275.00 per month (Abstract) Dog Control Officer $4000.00 $333.33 per month (payroll) Code Enforcement Office4l.8.00 per hour plus mileage Harford Mills Water District $1400.00 ($700.00 first payroll of July and Dec) Superintendent Election Inspectors $6.15 per hour (Abstract) $6.15 per. hour plus two extra hours on Election Day Election Chairman. $10.00 plus above pay Town Hall Caretaker $1200.00 ($100.00 first payroll of each month) Town Historian $500.00 first payroll in Dec Board of Assessment Review $40.00 each October Abstract Planning Board Chairman $150.00 Members $75.00 First payroll in Dec Zoning Board of Appeals Chairman $100.00 Members $50.00 FURTHER RESOLVED to pay part-time highway employees up to $7.50 per hour and up to $10.00 per hour for employees with a Class B license (decision for pay at the discretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway, Superintendent to spend $1500.00 for small tools and implements FURTHER RESOLVED to allow a $750.00 clothing allowance for Highway employees FURTHER RESOLVED to allow mileage reimbursements of $.31 per mile 1 1.91. 192 FURTHER RESLOVED to pay jury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a petty cash fund of $50.00 for the Town Clerk/Tax Collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it is a holiday, then the meeting will be on the following Monday. All Town Board meetings will be held at the Harford'Town hall at 7:30pm unless a conflict arises, then the Town Board meeting will be held at the Highway Garage. FURTHER RESOLVED to authorize the Supervisor to pay utility bills that offer early discounts when necessary. FURTHER RESOLVED that the Town Clerk provide copies of the minutes to the Town Board members and to all heads of all Boards and departments within 10 days of each meeting and post the minutes at the Harford Post Office and the Community Bulletin Board. FURTHER RESOLVED that the Town Clerk charge: $20.00 for all returned checks $.15 per copy $1.00 per page for faxes FURTHER RESOLVED that all vouchers, bills and monthly reports are to be submitted to the Clerk by 1:00pm the Thursday preceding the Board meeting with the exception of any received in the mail after that date which will be given to the Clerk by 11:00am the day of the Board meeting Ray Marsh made a motion to adopt Resolution #3. Daryl Cross seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Ray Marsh -Aye Gary tenant -Aye Daryl Cross -Aye The Clerk presented a report from the Harford Community Celebration Committee. The Committee requested that the Town pay $1000.00 towards the firework's display in the Town. RES #4: BE IT REOSOLVED that the Town of Harford pay $1000.00 towards the fire works display at the Community Celebration to be held on August 02, 2003. Daryl Cross made a motion to adopt Resolution #4. Ray Marsh seconded the motion. 193 Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye The electric pole and outlet at the Town pavilion was discussed. RES #5: BE IT RESOLVED that Ron Carpenter contact NYSEG to set a new pole on the Town's property and to contact Paul Robinson to run an electric line from the pole to the pavilion to supply the pavilion with 100 amp service. Tracy Thompson made a motion to adopt Resolution #5. Gary Tennant seconded the motion. Gary Tennant -Aye Lee Brown -Aye Daryl Cross -Aye Ray Marsh -Aye Tracy Thompson -Aye Reports for the Dog Control Officer and the Code Enforcement Officer were submitted to the Board for review and are on file at the Town Clerk's office. Ron Carpenter submitted his report as Highway Superintendent. Ron stated that to surround the cemeteries with wooden posts and chain it would cost about $12.25 per 10 - foot section. Ron reported that the American flags had been placed on the electric poles but a different kind of flagpole would have to be used to withstand the wind and weather. RES #6: BE IT RESOLVED to authorize the Town attorney to draft a local law or resolution for due consideration and legal process and including public consideration, a proposed Certificate. of Need to contract with an ambulance service under. Public Health Law 3008(7).x. Daryl Cross made a motion to adopt Resolution #6. Daryl Cross seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Gary Tennant -Aye Ray Marsh -Aye Daryl Cross -Aye RES #7: BE IT RESOLVED to approve the financial books of the Supervisor and the Justice for the fiscal year 2002. 194 Lee Brown made a motion to adopt Resolution #7. Tracy Thompson seconded the motion. Lee Brown -Aye Tracy Thompson -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh -Abstained ER S #S: BE IT RESOLVED to hold a Public Hearing on proposed local Law #1 for 2003 that would allow the Town to adopt a Certificate of Need to be filed with the New York State department of Health for ambulance coverage Daryl Cross made a motion to adopt Resolution #8. Gary Tennant seconded the motion. Gary Tennant -Aye Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Tracy Thompson -Aye The Supervisor presented his monthly financial report for December 2002 and Budget. Amendments needed to balance and close the books for 2002. RES #9: BE IT RESOLVED to approve the Supervisor's monthly financial report for December=2002. FURTHER-REOLVED to approve the following Budget Amendments: GENERAL FUND Debit Est. Revenues (A510)- $4928 (Subsidiary -A1120 -Sales Tax) Credit Est. Appropriations (A960) $4928 (Subsisiary-A1110.4-Justice contr. $151) ( "-A1410.4-Clerk contr. $140) ( "-A1420.4-Attorney $3023) ( A1920.4 -Municipal dues $250) ( "-A3510.4-DCO contr. $120) ( -A7110.4 Park Contr. $410) ( " -A8010.41 ZBA members $300) ( -A8010.41 Zoning contr. $ 68) ( -A9030.8 Social Security $466) This amendment is necessary to balance accounts for year-end closing) 1 Tracy Thompson made a motion to adopt Resolution #9. Gary Tennant seconded the motion. Ray Marsh -Abstained Tracy Thompson -Aye Daryl Cross -Aye Gary Tennant Aye Lee Brown -Aye RES #10: BE IT RESOLVED to adjourn the meeting at 10;45pm. Ray Marsh made a motion to adopt Resolution #10> Daryl Cross seconded the motion. Ray Marsh -Aye Daryl cross -Aye Lee Brown -Aye Tracy Thompson -Aye Gary Tennant -Aye Respectfully submitted,.. Elizabeth Larkin, Harford Town Clerk C 195 196 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD January 21, 2003 The Town Board of the Town of Harford met for special meeting to hold a Public Hearing on Local Law #1 which would allow the Town of Harford to file a Certificate of Need to the New York State Department of Health for ambulance coverage in the Town of Harford. Present at the meeting were Ray Marsh, Supervisor, Gary Tennant, Daryl Cross, Lee Brown and Tracey Thompson; Councilmen, Elizabeth Larkin; Town Clerk, David Alexander; Town Attorney, three representatives from Dryden Ambulance and, two representatives from Marathon Ambulance. Ray Marsh presented the Board with quotes for insurance policies from the Cotterill Agency and the Bailey Agency. Although the quote from the Bailey agency was higher the coverage was significantly higher. Not only was the coverage for each municipal building higher, but the Bailey policy also included glass coverage and liability coverage for when the I-Eghway department borrows equipment form other Towns. Gary Tennant suggested that Ray Marsh ask the Cotterill Agency to match the offer from the Bailey Agency before deciding whether or not to switch insurance companies. Ray Marsh will contact the Cotterill. Agency and report back to the Board at the February meeting. The clerk read the notice for the special meeting and the Public Hearing as it appeared in the Cortland Standard. Ray Marsh declared the Public Hearing open at 7:1Opm. David Alexander addressed the Board and people at the Hearing stating that this hearing was for input on the proposal that.the Town of Harford file their own Certificate of Need for ambulance coverage within the Town. Dan Tier, from the Board of Directors for Dryden Ambulance stated that Dryden ambulance has had a series of changes over the past years and somehow the Certificate of Need for the Town of Harford and a portion of the Town of Virgil had been misplaced at the state level. To include these sections in the Certificate of Need for Dryden Ambulance the state suggested that Dryden Ambulance file an expansion Certificate of Need. This brought on an appeal from TLC ambulance. TLC ambulance was concerned that Dryden Ambulance was trying to take over some areas that TLC covers. Until the appeal is settled, Dryden Ambulance is not allowed to answer calls in Virgil but is allowed to answer calls in Harford. The Town Board of the Town of . Harford has two options; todo nothing and wait until the appeal is decided and then let Dryden. Ambulance file a Certificate of Need for Harford, or the Town of Harford can file their own Certificate of Need and contract with one ambulance company or two companies. A question arose as to how this might affect the liability coverage for the Town of Harford. Ray Marsh will address this question to both Bailey's and Cotterill's Insurance _Agents. Dan Tier stated that because Harford is a small town there would not be a lot of money to be made by a for profit ambulance company. He stated that this is all about who can provide the fastest and best service for Harford. Dan Tier stated that as far as he can project, the price for the contract with the Town of Harford should remain about the same as it has been with or without the contract with Virgil. Daryl Cross L 197 praised Dryden Ambulance for their response time and quality of care but stated that due to the state of things with the Dryden Ambulance Company and the possibility of change in the future, it would be ludicrous for the Town not to file their own Certificate of Need so that options for ambulance coverage would be open to the Town. Gary Tennant asked if a representative from -the Town would be allowed at the directors meetings. Dan Tier stated that he thought this would be and excellent idea and that representatives would be more than welcome. John Tillotson addressed the Board as a representative from Marathon Ambulance. John Tillotson reiterated what he had said at the previous board meeting. John stated that he agreed with Dan Tier that this, should be about the best and quickest service to the Town. John Tillotson stated that since Dryden Ambulance is only about 6 or 7 miles form the Harford Town Line that Marathon. Ambulance would be interested in servicing the eastern part of Harford to Chicken Point and the hamlet of Harford Mills. A representative from the Town of Harford would not only sit on the Board of directors for Marathon Ambulance but would also be a voting member. John Tillotson stated that there is also the problem of radio frequency differences between Harford and Dryden Ambulance since Dryden Ambulance is dispatched from a different county. Ray Marsh suggested tabling the discussion until David Alexander can investigate further the implications of liability and any other downfalls to the Town's applying for their own Certificate of Need. After all persons desiring to be heard for and against the proposal of the Town of Harford filing their own Certificate of Need with the State Health department had been heard, Ray Marsh declared the public hearing closed at 8:1Opm. A report was submitted from Linda Armstrong form THOMA concerning a meeting held with Daryl Cross, Tracy Thompson, Linda Armstrong and engineering applicants for the Harford Mills Water District Replacement Project. RES #11: BE IT RESOLVED to appoint Tim Buhl and K Teter Consulting to. be the engineers for the Harford Mills Water System Ray Marsh made a motion.to adopt Resolution #11. Lee Brown seconded the motion. Ray Marsh -Aye Lee Brown -Aye Tracey Thompson -Aye Daryl Cross -Aye Gary Tennant Aye RES #12: BE IT RESOLVED, to adjourn the meeting at 8:30pm. Ray Marsh made a motion to adopt Resolution.#12. Gary Tennant seconded the motion: Ray Marsh -Aye Gary Tennant -Aye Lee Brown -Aye Daryl Cross -Aye Tracey Thompson -Aye Respectfully submitted,. Elizabeth Larkin, Harford Town Clerk 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD February 03, 2003 The Town Board of the Town of Harford met for a regular monthly meeting on February 03, 2003 at 7:30pm at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter, Highway Superintendent, Gary Tennant, Daryl Cross, Lee Brown, and Tracey Thompson; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, David Alexander; Town Attorney, Chuck Spaulding, from the Bailey Insurance Company and Ed McHale. Gerald and Shirley Smith were present before the meeting started but left because the Code Enforcement Officer would not be present at the meeting.. The minutes of the regular Town Board meeting held on January 06, 2003 and the special meeting held on January 21, 2003 were read for information and corrections. Resolution #5 was corrected to state that the Town of Harford would set a new pole on the Town's property at the Harford Park not that NYSEG would be contacted to set the pole. RES #13: BE IT RESOLVED to approve the minutes of the January 06, 2003 regular meeting of the Harford Town Board as read and corrected. Tracey Thompson made a motion to adopt Resolution #13. Gary Tennant seconded the motion. Ray Marsh -Aye Lee Brown -Aye Daryl Cross -Aye Gary Tennant -Aye Tracey Thompson -Aye RES #14: BE IT RESOLVED to approve the minutes of the January 21, 2003 special meeting. Ray Marsh made a motion to adopt Resolution #14. Gary Tennant seconded the motion. Lee Brown -Aye Gary Tennant -Aye Ray Marsh -Aye Daryl Cross -Aye Tracey Thompson -Aye Bills listed on General Abstract #2, vouchers #22426, Highway Abstract #2, vouchers #6412 and Harford Mills Water District #1 Abstract #2, voucher #4 were read and submitted to the Board for review. 199 RES #15: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #15. Daryl Cross seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Ed McHale addressed the Board concerning the progress of his water bottling plant. Ed reported that the treatment center is operational and is waiting for the bottling machine. The water will be tested by the Health Department once all the machines are connected and the water is run through them:. Sandy Price gave her report as County Legislator. Sandy stated that there is money available to help with the clean up of trees following the recent ice and snowstorm. Ron Carpenter should contact Brenda DeRusso for more information. The final information from FEMA should, be available to County Disaster programs by 02-13-03. Chuck Spaulding, from the Bailey Insurance Agency, presented a policy to the Board to consider for insurance. The premium is about $800.00 higher than the Cotterill Agency's quote but the coverage is higher in many areas. Chuck Spaulding stated that the insurance Premium is based on the amount of the Town's yearly budget. If the Town of Harford decides to file their own certificate of need for ambulance coverage, this will not affect the Town's insurance unless the budget is drastically affected. David Alexander stated that, he has received no reply from Larry Fitts' office regarding the Grievance Day date. RES #160E IT RESOLVED to hold a .public hearing on Local Law #2 for 2003 at 8:00Pm on March 03, 2003 at the Harford Town Hall. This Local law would provide for a Permanent Grievance Day to be held the second Tuesday in June. Gary Tennant made a motion to adopt Resolution # 16. Daryl Cross seconded the motion. Gary Tennant -Aye Daryl Cross -Aye ° Ray Marsh -Aye Lee Brown -Aye Tracey Thompson -Aye RES #_17: BE IT RESOLVED that the Town Board of the Town of Harford file a Certificate of Need with the NYS Department of Health to allow them to contract with an ambulance company to provide ambulance service in the Town of Harford. 200 Daryl Cross made a motion to adopt.Resolution #17. Tracey Thompson seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Tracey Thompson -Aye Gary Tennant -Aye RES #18: BE IT RESOLVED to authorize David Alexander, Town Attorney, to draft a Resolution or Local Law if needed to be filed with the New York State Department of Health allowing. the Town of Harford to file a Certificate of Need for ambulance coverage. Ray Marsh made a motion to adopt Resolution #18. Gary Tennant seconded the motion. Ray Marsh -Aye Lee Brown -Aye Tracey Thompson -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh will contact Dryden Ambulance to request a contract proposal for ambulance coverage for the Town of Harford. RES #19: BE IT RESOLVED to hold a Public Hearing on Local Law #3 on MarchMi 2003 at the Harford Town Hall at 8:15pm. This Local Law would exempt the Building Inspector from a residency requirement and would allow someone to work as the Administrator of the State Building and Fire Code for the Town of Harford who does not reside in the Town of Harford. Ray Marsh made a motion to adopt Resolution # 19. Tracey Thompson seconded the motion. Ray Marsh -Aye Daryl Cross -Aye Tracey Thompson -Aye Lee Brown -Aye Gary Tennant -Aye RFs #24: BE IT RESOLVED to hold a Public Hearing on Local Law #4, 2003 at 8:45pm at the Harford Town Hall on March 03, 2003.This Local Law would detail rules and regulations for areas owned by the Town of Harford including closing times and opening times for the Parks and Cemeteries and would restrict the possession and consumption 'of alcoholic beverages on property owned by the Town without the written permission of the Supervisor of the Town of Harford. LQ1 Tracey Thompson made a motion to adopt Resolution #20. Lee Brown seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye The following correspondence was read and submitted by the Supervisor. -A check for Quarterly sales tax monies from the County for $4,048.04 From THOMA awarding the Contract for the Harford Mills Water District to Tim Buhl From the state concerting the CHIPS program, requesting that the Town establish Internet capabilities so that forms can be downloaded and information can be received from the State quicker. -A check from the County for $171.00 for surplus dog fees - RE #21: BE IT RESOLVED to establish an Internet connection on the Town Clerk's phone line. Ray Marsh made a motion to adopt Resolution #21. Gary Tennant seconded the motion. Ray Marsh -Aye Tracey Thompson -Aye Lee Brown -Abstained Gary Tennant -Aye Daryl Cross -Aye RES #22: BE IT RESOLVED to raise both Don Muckey's and Don Gardner's salary by $.50 per hour. This had been discussed previously but was not included in the budget. The pay raise will be retroactive to January 01, 2003. Tracey Thompson made a motion to adopt Resolution #22. Gary Tennant seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye, Gary Tennant -Aye Daryl Cross -Aye S #23: BE IT RESOLVED to raise the Dog Control Officer's annual fee from $4000.00 to $4260.00. 202 Daryl Cross made a motion to adopt Resolution #22. Gary Tennant seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Abstained Gary Tennant -Aye Daryl Cross -Aye The Board stated that in the future only written requests for raises would be considered. Ron Carpenter gave his report as Highway Superintendent. Ron reported that the hub on the single -axle dump truck needs to be replaced. The heavy-duty rims are only $20.00 more than ordinary rims. Daryl Cross informed the Board that Brenda DeRusso form the County Disaster Services stated that there would be- State monies available to reimburse Towns for money spent on snow removal this. winter. The applications should be made as soon as possible. Daryl will find out more about this. RES #24: BE IT RESOLVED to extend the period of tax collection for Real Property Taxes from April 30, 2003 until May31, 2003. Ray Marsh made a motion to adopt Resolution #24. Gary Tennant seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary tenant -Aye Daryl Cross -Aye RES #25: BE IT RESOLVED to obtain insurance from the Selective Insurance Company through the Bailey Agency. Gary Tennant made a motion to adopt Resolution #25. Ray Marsh seconded the motion. Tracey Thompson -Abstained Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Abstained The Town Clerk/ Tax Collector Books were submitted, reviewed and audited by the Board. The Clerk read the Historian's Annual Report for 2002. The report is on file at the Town Clerk's office. 1 RES #26: BE IT RESOLVED to approve the Town Clerk's/Tax Collector's Books as submitted. Daryl Cross made a motion to adopt Resolution #26. Tracey Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh asked the Board members if they would be interested in touring the County Jail. Ray will contact the Sherr and then contact the Board members for a date and time for, the tour. RES #27:BE IT RESOVED to authorize Ray Marsh to place soccer field goals on the Town Field. These goals are moveable and will be on loan from the county. Daryl Cross made a motion to adopt Resolution #27. Gary Tennant seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Abstained Gary Tennant -Aye Daryl Cross -Aye RES #28: BE IT RESOLVED to approve the Supervisor's monthly financial report for January 2003. Lee Brown made a motion to adopt Resolution #28. Gary Tennant seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Abstained Gary Tennant -Aye Daryl Cross -Aye The Town Board of the Town of Harford acting as Water Board for the Harford Mills Water District #1 passed the following Resolution. RES #29: BE IT RESOLVED to approve the vouchers submitted for payment by THOMA for the Harford Mills Water District Grant. The vouchers are for payment to THOMA for administering the Grant. 203 204 Gary Tennant made a motion to adopt Resolution #29. Lee Brown seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #30: BE IT RESOLVED to adjourn the meeting at 10:45pm. Gary Tennant made a motion to adopt Resolution #30. Lee Brown seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD March 03, 2003 The Town Board of the. Town of Harford met at the Harford Town HAD on March 03, 2003 at 7:30 pm to conduct a regular monthly meeting and to hold three Public Hearings. Present at the meeting were Ray Marsh; Supervisor, Gary Tennant, Daryl Cross, Lee Brown and Tracey Thompson; Councilmen, Ron Carpenter; Highway Superintendent, Elizabeth Larkin; Town Clerk, Patrick Sullivan; Code Enforcement Officer, DaAd Alexander, Town Attorney, Sandy Price County Legislator, and Gerald and Shirley Smith The minutes of the regular meeting held on February 03, 2003 were read for information and corrections. The vote for Resolution #23 should have stated that Tracy Thompson voted Nay instead of Aye. During the Highway Superintendent's report, Daryl Cross stated that Brenda De Russo had informed him that monies might (not would) be available to reimburse Towns for money spent on snow removaL RES #31: BE IT RESOLVED that the minutes of the February 03, 2003 meeting be approved as read and corrected. Tracy Thompson made a motion to adopt Resolution #31. Daryl Cross seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Bills listed on General Abstract #3, vouch= #37-#52, Highway Abstract #3, vouchers #13416, and Harford Mills Water District #1 Abstract #3, vouchers #547 were read and submitted to the Board for review. RES #32: BE IT RESOLVED to approve the bills as read and submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #32. Gary Tennant seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant Aye Daryl Cross -Aye 205 206 Sandy Price, our County Legislator, gave her monthly report, which is on file at the Town Clerk's office, and asked.if there were any concerns anyone would like her to address. Tracy Thompson stated that the tour of the Cortland County jail was very interesting and informative. Ray Marsh declared the Public Hearing for Local Law #2 open at 8:00pm. The notice of the Public Hearing had been advertised in the Cortland Standard. The Clerk read the proposed Local Law #2 for 2003. This Local Law would set a Grievance Day for tax assessments to be the first Tuesday in June. Ray Marsh read a letter from the Assessor that was very similar to the proposed Local Law #2. After all persons desiring to be heard for and against Local Law #2 for 2003 had been heard, Ray Marsh declared the public Hearing closed at 8:05pm. RES #33: BE IT RESOLVED that the Town Board of the Town of Harford adopt Local Law #2 for 2003 as read and presented. Ray Marsh made a motion to adopt Resolution #33. Daryl Cross seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh declared the Public Hearing for Local Law #3 open at 8:15pm. The notice for the public Hearing had appeared in the Cortland Standard. This Local Law details various duties and requirements of the Code Enforcement Officer, and different rules and regulations for issuing building permits. This Local Law would also allow the CEO to be an employee of the town and without a residency requirement within the town of Harford. David Alexander suggested that the Board review this Local Law and make revisions and suggestions before passing the Law. The Board decided to review the Law and meet at 6:30M one hour before the regular Board meeting to be held April 07, 2003 at 7:30pm. After all persons desiring to be heard for and against the proposed Local #3 for 2003 had been heard, Ray Marsh declared the Public Hearing closed at 8:25pm. The Code Enforcement Officer presented and read his monthly financial report The issue of a violation for the sawmill on Route 221 was discussed. Pat Sullivan explained that he had contacted many agencies concerning the interpretation of whether this operation was a business or considered an agricultural operation. All agencies contacted agreed that harvested wood would be considered an agricultural product Unless the operation is upgraded and the operator employs more than 20 people, this would not be considered a business and is allowed in the Agricultural Zone in Harford. The Clerk asked the CEO for forms without the previous CEO name and address on them. The CEO stated that the Clerk could copy old forms used by the Town of Harford but a new application form is 207 needed for commercial buildings. The CEO will make up a form to be used for commercial buildings. Shirley Smith stated that she is a member of the American Red Cross and has been appointed by the Cortland County Chapter of the American Red Cross to be the Red Cross representative for Harford. Ray Marsh declared the public Hearing open at 8:45 for Local Law #4 for 2003. The notice of the public Hearing was posted in the Cortland Standard. This Local Law would regulate the usage of areas owned by the Town of Harford. The Board will review the Local -Law and make revisions and suggestions at the next Board meeting. After all persons desiring. to be heardfor and against Local Law #4, 2003 had been heard, Ray Marsh declared the Public Hearing closed at 9:05pm. Ray Marsh reported that there would be a Youth Bureau meeting on Thursday, March 06, 2003 at 6:30pm. Ray cannot attend this meeting and asked that if anyone interested in attending the meeting on behalf of the Town to contact him. Ray Marsh submitted and read the following correspondence: -From the USDA for governments to apply for funds to upgrade buildings to meet current building requirements. The board suggested that Ray apply for monies to be used to renovate the bathrooms at the Town Hall to make them handicapped accessible. From the State Comptroller's office, a check for $950.00 for fines collected by the Justice. -From the NYSDOT informing the board that the bridge on Route 221 just over the Lapeer line will be replaced in 2005. The Certificate of Need for ambulance coverage was discussed. Daryl Cross had talked to Brenda De Russo about this and she gave him the name of a person to contact for more information for a CON for municipalities who contract for ambulance services but do not own the ambulance service. Daryl Cross stated that Brenda De Russo will notify him if there will be money available form the State for reimbursement of additional money the Town has spent for snow removal this winter. The Dog Control Officer's report was submitted and is on file at the Town Clerk's office. The Board discussed purchasing a generator for the Town Hall to use in the case of a power outage. Ray Marsh will contact Lou Heath to measure the amount of amps used by the Town Hall so that the Board will have some idea what size generator will be needed. The Clerk reported that Town employees had suggested that the handicap area of parking should be only in front of the Town Hall where the handicap ramp is located. The Highway Superintendent will move the handicap sign. The Highway Superintendent reported that he had been contacted. by Sharon Goldman concerning a tree that was down in the stream north of the bridge in Harford Mills. The Board stated that the Town is not allowed to remove the tree because the State owns the stream and the bridge. The Highway Superintendent reported that there is extensive logging being done at the far end of Griggs Gulf road and is concerned about the bridges on Griggs Gulf sustaining the weight of the logging trucks. Ron Carpenter stated that he would like the board to consider purchasing a 13 -ton excavator. The Board instructed Ron to present them with specifics of what he wanted and it would be put out to bid. The Supervisor presented and read his monthly financial report for February. RES #34: BE IT RESLOVED that the Supervisor's monthly report for February be approved as presented and read. Tracey Thompson made a motion to adopt Resolution #34. Gary Tennant seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #35. BE IT RESOLVED to adjourn the meeting at 10:10pm. Ray Marsh made a motion to adopt Resolution #35. Tracy Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD April 07, 2003 The Town Board of the Town of Harford met on April 07, 2003 at 7:30pm at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Lee Brown and Daryl Cross; Councilmen, Ron Carpenter; Highway Superintendents Patrick Sullivan; Code Enforcement Officer, Sandy Price; County Legislator, and Elizabeth Larkin; Town Clerk. Leon Norton was present prior to the meeting to file a complaint with the Code Enforcement Officer and to discuss the building of a fence. The meeting to discuss the Local Law #3 at 6:30pm was postponed to May 05, 2003 at 6:30 pm due to lack of attendance. The minutes of the March 03, 2003 regular Board meeting were read for information and corrections. RES #35: BE IT RESOLVED to approve the minutes as read. Lee Brown made a motion to adopt Resolution #35. Daryl Cross seconded the motion. Lee Brown- Aye Daryl Cross -Aye Ray. Marsh -Aye Bills listed on General Abstract #4, vouchers #53471, Highway Abstract #4, vouchers #17429, and Harford Mills Water District #1 Abstract #4, vouchers #8 and #9 were submitted to the Board for review. RES #36: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #36. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Sandy Price gave her report as County Legislator, which is on file at the Town Clerk's office. Sandy Price reported that Amnesty Days for the Towns at the County Landfill would be May14 and October 22, 2003. Sandy stated that the grant monies from the USDA for renovating the bathrooms at the Town Hall is not available at this time. Sandy 209 210 stated that she would look into other grant options including the Justice Department since the Town Hall is used to hold Court. Ray Marsh will check with THOMA Associates to see if they know of any grant monies that might be available. The Code Enforcement Officer will check with Fingerlakes Independence Center to see if they know of any grants that might be available. Ray Marsh stated that he felt the Board should include in next year's budget an increase in the amount of coverage for the Town Hall from $128,000 to $300,000. This would increase the Town's annual insurance premium by $350.00. Ray Marsh presented the Board with different options for a generator for the Town Hall. The advantages of a stationary permanent outdoor generator was discussed. RES #38: BE IT RESOLVED to purchase a generator form B&I Distributors for $3700.00 and to contract with an electrician to wire the generator to the Town Hall. The cost for the electrician would be from $750.00-$1000.00. This generator would be permanently wired to the Town Hall and can be run by gasoline or LP gas. The Highway Superintendent will pour a concrete. pad for the generator and be responsible for starting up the generator once a month. Ray Marsh made a motion to adopt Resolution #38. Daryl Cross seconded the motion. Lee Brown -Aye Daryl Cross -Aye Ray Marsh -Aye Ray Marsh reported that BHLD would charge $80.00 per mowing this year for the cemeteries. The Board was informed by Haefle TV that the basic rate for cable TV service will be raised to $35.90. Ray Marsh stated that the Creamery Hills LP had paid the PILOT agreement payment of $1500.00 for the year 2003. The Equalization rate for the Town of Harford is 93.47% Daryl Cross contacted John Morrisey from the NYS Department of Health concerning the Certificate of Need for Municipalities. If the Town desires to file their own Certificate of Need all that is needed would be a Resolution of the Town Board. The Town would then hire a sub -contractor for ambulance service. It would be the responsibility of the Town to insure that the Ambulance maintained services as regulated by the State. Any breach in the state regulations by the ambulance company would be the responsibility of the Town and the Town would be liable. The fee for filing a Municipal Certificate of Need would be$2000.00. John Morrisey strongly advised the Town not to do this. Daryl Cross will contact David Alexander with this information and Ray Marsh will contact Dryden 211 Ambulance to request a contract for the Town to review. If the Town Contracts with Dryden Ambulance the Certificate of Need for the Town of Harford will be filed by Dryden Ambulance Daryl Cross reported that Bill ffighfield needs more specifics on his duties before he signs the contract presented by THOMA. Daryl Cross also reported that there has been major problems finding the present water lines in the Harford Mills Water District. RES #39: BE IT RESOLVED that the views of the Harford Community Watch are not necessarily the views of the Harford Town Board and that the Board is not responsible for the accomplishments of the members of the Harford Watch. Ray Marsh made a motion to adopt Resolution #39. Daryl Cross seconded the motion. Ray Marsh -Aye Lee Brown -Aye Daryl Cross -Aye RES #40:-BE—IT RESOLVED in accordance with the Title Vffi Fair Housing Policy of the Civil Rights Act of 1968 and the Fair Housing Amendments Act of 1988, the Town Board of the Town of Harford hereby declares and proclaims April as Fair Housing Month in the Town of Harford. Daryl Cross made a motion to adopt Resolution #40. Lee Brown seconded the motion. Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Patrick Sullivan read and presented his monthly report as Code Enforcement Officer. The condition of Sharon Goldman's home was discussed. The paperwork submitted by Thoma for work done on her home through the HUD program will be turned over to the Code Enforcement. Officer for review. Patrick Sullivan stated that he is required to attend 24 credit hours of training a year for eligibility as Code Enforcement Officer. The Town Board agreed to pay for these training sessions by voucher or if needed, prior to training. Patrick Sullivan asked if there were any complaints that needed to be addressed. The Clerk stated that several complaints had been filed against two residences on Daisy Hollow Road. Lee Brown stated that another problem with junk vehicles exists on Route 38 north. There was some discussions concerning fences in the town. The Code Enforcer will supply the Town Clerk with information on fences as regulated by the General Municipal Law. The Dog Control Officer's report was submitted and reviewed. 212 Ron Carpenter, Highway Superintendent submitted his report, which is on file at the Town Clerk's office. Ron discussed the problem with the washout of the bank under the bridge on Michigan Hill Road. The SWCD asked if the Town could pay half of the $4000-$4500 payment for stone to reinforce the bank. Ron Carpenter stated that the Town would supply labor but not money. Ron Carpenter stated that Stafford repaired the clutch on the new pick-up truck. This work was under warranty. Ron reported that the pine trees brought down by snow on Seaman's Road had been cleaned up and Homer Logging was removing the trees. Ron Carpenter presented specifications for an excavator. RES #41: BE IT RESOLVED that the Town board of the Town of Harford will accept sealed bids for an excavator as specified: CAT 312 excavator, less than 12 years old with 20" pads, a 30" bucket plus trailer. Total bid price must be under $29,000. The Bids must be received by12:00 noon on May 01, 2003. The bids will be opened at he regular Town board meeting on May 05, 2003. The Town Board reserves the right to accept or reject any or all bids received. Ray Marsh made a motion to adopt Resolution #41. Daryl Cross seconded the motion. Ray Marsh- Aye Lee Brown -Aye Daryl Cross -Aye RES #42: BE IT RESOLVED to hold a Public Hearing to discuss the spending of Public Monies from the Equipment Reserve Fund. These monies would be used to pay for an excavator. Ray Marsh made a motion to adopt Resolution #42. Lee Brown seconded the motion. Ray Match -Aye Lee Brown -Aye Ray Marsh -Aye RES #43: BE IT RESOLVED that the Town Board of Harford in its capacity as governing body of the, Town does hereby support and concur with the Cortland County Empire Zone revision application. Ray Marsh made a motion to adopt Resolution #43. Daryl Cross seconded the motion. Ray Marsh read and presented the Supervisor's monthly report for March 2003. RES #44: BE IT RESOLVED to approve the Supervisor's monthly financial report for March 2003. Daryl Cross made a motion to adopt Resolution #44. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye RES#45: BE IT RESOLVED to adjourn the meeting at 9:13pm. Ray Marsh made a motion to adopt Resolution #45. Lee Brown seconded the motion. Ray Marsh -Aye Lee Brown -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 213 214 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD May 05, 2003 The Town Board of the Town of Harford met at 6:30pm to discuss Local Law #3 for 2003. This Local Law details Code Enforcement regulations for the Town of Harford. Present at 6:30pm were Ray Marsh; Supervisor, Gary Tennant and Tracy Thompson, Councilmen and Elizabeth Larkin; Town Clerk. Leon Norton addressed the Board with concerns of water collecting on the neighbor's property that is adjacent to his. Leon Norton expressed concerns that this water will back up onto his property and that the standing water will become a health hazard. The Board stated that they would refer the matter to the Code Enforcement Officer and suggested that Leon Norton contact the County Health Department. Ray Marsh agreed to stop and investigate the complaint. Carl Thornton requested that the Board consider purchasing and installing basketball hoops for the Harford Mills Park. The Board stated that some of the park would be under construction while the Harford Mills Water District lines are being replaced. When the construction is finished, the board will look into installing the basketball hoops. Shirley Smith addressed the Board as our Red Cross representative. Shirley stated that she had attended a tree planting ceremony at the County Courthouse Park to honor the lives lost in the September 1 Vh attack Eventually, a plaque will be placed beside the tree. Shirley asked the board if they wished for her to write up an emergency disaster plan, stating that the only plan the Town has is a list of contact people. The Board directed Shirley to create a list of people and agencies that could be contacted in the event of an emergency for supplies such as food, water, housing, etc. Bills listed on General Abstract #5, vouchers #72484, Highway Abstract #5, vouchers #25433, and Harford Mills Water District #1 Abstract #5, vouchers #10412 were read by the Clerk and submitted to the Board for review. RES #48: BE IT RESOLVED to approve the bills as submitted and for the Clerk to make the necessary payments. Tracy Thompson made a motion to adopt Resolution #48. Lee Brown seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Ray Marsh -Aye Lee Brown -Aye 1 215 Tracy Thompson -Aye George Chevalier, Town Historian, addressed the Board. The Historian's report was filed in February but George was unable to attend the meeting at that time. George explained several projects that are in the works and detailed work he has done on the cemetery including having the cemetery markers returned from Dryden to the Carpenter Cemetery. George stated that a donation was made to Harford detailing the Parker family history. George listed a number of meetings he attended during the past year. George stated that he is hoping to establish a small historical society from interested residents of the Town. Sandy Price suggested that George have the Historical Room open during the Harford Community Celebration. George stated that this is a possibility although he would not leave the room open unattended. This is also the weekend when the Harford School Reunion is usually held. Sandy Price presented her report as County legislator, which is on file at the Town Clerk's office. Sandy presented the Board with a book of Proceedings of the County Legislature. Sandy reported that monies received form the HUD repayments could be used for renovations on the Town Hall bathrooms. Sandy also reported that she had received a complaint from Lynn McCutcheon about garbage dumped on Lacey Road. Two names were found in the trash. The sheriff s department will take the trash to the County Landfill. The minutes of the April 07, 2003 regular Board meeting were read for information and corrections. RES#49: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #49. Lee Brown seconded the motion. Tracey Thompson -Abstained Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Abstained Daryl Cross -Aye The Dog Control Officer's report was submitted and reviewed. RES #50: BE IT RESOLVED to authorize the Supervisor to make the additional payments to increase the insurance coverage for the town Hall to $300,00.00. This would cost the Town an additional amount of about $350.00. Daryl Cross made a motion to adopt Resolution #50. Lee Brown seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Ray Marsh -Aye 216 Lee Brown -Aye Tracey Thompson -Aye Ray Marsh submitted the following correspondence: -From Dryden Ambulance -No contract as yet. David Alexander will let us know as soon as a contract is drawn up for the town to sign. -From Thoma, asking is the Board is interested -in applying for another Housing Rehabilitation Block Grant. The monies paid to the Town from the previous housing loans can be used for paying Thoma for their services. - Ray questioned whether the Board felt there should be a separate propane tank solely for use by the Town Hall generator or should the Town request a larger tank from E&V Energy and use the same tank as the stove at the Town Hall presently uses. Ken Teter asked if anyone who is beyond the present boundaries of the Water District wished to be added to the district. Ray Marsh will contact Thoma to see if this would be allowed by the Grant. Ray suggested that the board consider installing charcoal grills at the Town Park. Daryl Cross stated that cast-iron grills last longer than steel grills. Ray Marsh will contact Dick Jenny for a price on steel grills as opposed to cast-iron grills. It was also reported that the. swing sets at Edmund's Park are in need of repair. Ray Marsh stated that Bill Highfield is to keep track of time spent overseeing the replacement of the Water lines in the Harford Mills water District and will be paid when the grant is completed. Ray also suggested that Bill Highfield should stop in to talk to Linda at Thoma's office for more specifications of his duties or to answer questions. RES # 51: BE IT RESOLVED that the Town Board of the Town of Harford enter into executive session to discuss a personnel issue and to close the open meeting at 8:55pm. Tracy Thompson made a motion to adopt Resolution #51. Gary Tennant seconded the motion. Tracy Thompson -Aye Gary Tennant -Aye Ray Marsh -Aye Lee Brown -Aye Daryl Cross -Aye RES #52: BE IT RESOLVED that the Town board reconvene at the regular meeting at9:03pm. 217 Gary Tennant made a motion to adopt Resolution #52. Tracy Thompson seconded the motion. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye RES #53: BE IT RESOLVED to approve the Tillotson's request to apply for a second mortgage on their home. The Town holds alien on this property following work done by the Housing Rehabilitation Grant. Gary Tennant made. a motion to adopt Resolution #53. Ray Marsh seconded the motion. Gary Tennant -Aye Daryl Cross -Aye Ray Marsh -Aye Lee Brown -Aye Tracy Thompson -Aye Ron Carpenter submitted and read his report as Highway Superintendent. Ron reported that Homer Logging only removed some of the trees on Seamon's Road that had been brought down by the ice storm. Only one bid was received for an excavator. The bid was from Five Star Equipment for $24,000 for a 1992 CAT 312B Hydraulic Excavator with 20" pads and a 36" bucket and an Eager Beaver 1989 12HA Trailer for $4,000.00. RES #54: BE IT RESOLVED to accept the bid presented by Five Star Equipment for an excavator and a trailer for the total price of $28,000.00. Tracey Thompson made a motion to adopt Resolution #54. Lee Brown seconded the motion. Lee Brown -Aye Tracey Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye The Clerk will notify Five Star Equipment of the bid award. Payment for the Excavator will be May 12, 2003. The Supervisor submitted and read his monthly financial report for April. 218 RES #55: BE IT RESOLVED to approve the Supervisor's monthly financial report as read and submitted. Gary Tennant made a motion to adopt Resolution #55. Daryl Cross seconded the motion. Tracev Thompson -Ave Daryl Cross -Aye Ray Marsh -Aye Lee Brown -Aye Gary Tennant -Aye RES #56: BE IT RESOLVED to adjourn the meting at 9:30pm. Tracey Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RespectfuUy submitted, Elizabeth Larkin, Harford Town Clerk 1 1 21° STATE OF NEW YORK COUNTY OF NEW YORK TOWN OF HARFORD May 13, 2003 The Halford Town Board met for a special meeting on May 13, 2003. Notice of the meeting was placed on the door of the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross, Lee Brown, Gary Tennant, and Tracy Thompson; Councilmen, Ron Carpenter, Highway Superintendent, Elizabeth Larkin; Town Clerk and Leland Knuppenburg. RES #57: BE IT RESOLVED to enter into executive session at 6:10pm to discuss personnel issues. Ray Marsh made a motion to adopt Resolution #57. Gary Tennant seconded the motion Ray Marsh -Aye Tracy Thompson -Aye Lee Brown -Aye Daryl Cross -Aye Gary Tennant -Aye RES #58: BE IT RESOLVED to end the executive session and reopen the special meeting at 6:30pm. Tracy Thompson made a motion to adopt Resolution #58. Lee Brown seconded the motion. Ray Marsh -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye Tracy Thompson -Aye RES #59: BE IT RESOLVED to relieve Patrick Sullivan of his duties as Code Enforcement Officer for the Town of Harford; effective immediately. Ray Marsh made a motion to adopt Resolution #59. Daryl Cross seconded the motion. Tracy Thompson -Aye Ray Marsh -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye 220 Ray Marsh will contact Patrick Sullivan by phone to inform him of the Board's decision. Ray Marsh will also have the Town's lawyer send Patrick Sullivan an official letter informing him of the Board's decision. RES #60: BE IT RESOLVED to contract with the Town of Caroline for the services of Leland Knuppenburg to act as Code Enforcement Officer for the Town of Harford. Tracy Thompson made a motion to adopt Resolution #60. Gary Tennant seconded the motion. Tracy Thompson -Aye Ray Marsh -Aye Daryl Cross -Aye Lee Brown -Aye Gary Tennant -Aye Lee Knuppenburg can be reached by phone or to discuss building in the Town of Harford at his office in the Town of Caroline Town Hall from 8:am-12:00noon, Monday through Friday. The phone number is 539-6700. The cost of the contract will be $125.00 per week plus expenses, if any. The new Code Enforcement Officer will meet the Town Clerk and the Supervisor Thursday night at 8:00pm at the Town Hall,to obtain copies of Local Laws, tax books, tax maps and what ever else is needed for the Code Enforcement Officer to do his job. The new code Enforcement Officer agreed to make monthly reports to the Town Board and to the Assessor. RES #61: BE IT RESOLVED to adjourn the meeting at 6:45pm. Tracy Thompson made a motion to adopt Resolution #61. Daryl Cross seconded the motion. Tracy Thompson -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD June 02, 2003 The Town Board of the Town of Harford met for a regular monthly meeting on June 02, 2003 at 7:30pm. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross, Lee Brown, and Gary Tennant; Councilmen, Ron Carpenter; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Lee Knuppenburg; Code Enforcement Officer and Bob Mulnix. The Minutes of the May 05, 2003 regular monthly meeting of the Harford Town Board were read for information and corrections. RES #62: BE TI RESOLVED to approve the minutes as read. Gary Tennant made a motion to adopt Resolution #62. Daryl Cross seconded the motion. Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Lee Brown -Absent The minutes of the special meeting held on May 13, 2003 were read for information and corrections. RES #63: BE IT RESOLVED to approve the minutes as read. Gary Tennant made a motion to adopt Resolution #63. Daryl Cross seconded the motion. Gary Tennant -Aye Daryl Cross -Aye Ray Marsh -Aye Lee Brown -Aye Sandy Price gave her report as our Cortland County Legislator. Bills listed on General Abstract #6, vouchers #85496, Highway Abstract #6, vouchers #34442, and Harford Mills Water District #1 Abstract #6, voucher #13 were read and submitted to the Board for review. RES #64: BE IT RESOLVED to approve the bills as submitted and read and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #64. Daryl Cross seconded the motion. 221 222 Gary Tennant -Aye Daryl Cross -Aye Ray Marsh -Aye Lee Brown -Aye Bob Mulnix addressed the Board concerning standing water beside his property that he stated was created by a ditch constructed by the NYS DOT to direct water under Route 221. Bob Mulnix expressed concern that the stagnant water would be a breeding ground for mosquitoes. This problem should be addressed to the County Health Department and the NYS DOT. Ray Marsh read a letter of Resignation from Tracey Thompson, which is on file at the Town Clerk's office. RES #65: BE IT RESOLVED to regrettably accept the Resignation submitted by Tracey Thompson from the position of Councilman. Ray Marsh made a motion to accept Resolution #65. Gary Tennant seconded the motion. Gary Tennant -Aye Ray Marsh -Aye Daryl Cross -Aye Lee Brown -Aye Ray Marsh stated that he had received a check for $17,090.80 in sales tax monies from the county. Ray Marsh reported that he had signed a second HUD rehabilitation grant. Ray presented the board with a quarterly justice check for $1190.00from the NYS Court System. Ray Marsh asked about the Storm Water Management Update for construction that disturbs more than an acre of land. Lee Knuppenburg stated that he is familiar with the updates and has been trained so that he is well aware of the regulations. RES #66: BE IT RESOLVED to change the wording in Local Law #2 of 1988, Section 3. 1, paragraph B to state that a Building Permit, not a Zoning Permit must be obtained by the Town of Harford Code Enforcement Officer. FURTHER RESOLVED to change the wording in Local Law #1 of 1999, Section 1, the amendment to Local Law #2 of 1988, as in the above mentioned section. Ray Marsh made a motion to adopt Resolution #67. Daryl Cross seconded the motion. .223 Lee Brown -Aye Daryl Cross -Aye Ray Marsh -Aye Gary Tennant -Aye The Harford Historian requested that rubber mats be placed on the stairs leading upstairs to the Historical Room. The Board decided that since the rug shows no sign of wear that rubber mats are not needed but reflective tape on the stair edges would be helpful. The Dog Control Officer's report was submitted and reviewed by the Board and is on file at the Town Clerk's office. Paul Burhans, DCO, suggested that the Board consider a new Local Law for dogs. The Town of Scott recently adopted a Local Law and would be willing to supply a copy for the Board to review. The Highway Superintendent gave his report, which is on file at the Town Clerk's Office. Ron Carpenter reported that the flail mower broke down and will cost $350.00 to repair it. Ron reported that he had supplied the Town's insurance company with the necessary information about the recently purchased excavator. Ray Marsh inquired as to whether the Town's Attorney had received any information concerning the contract with Dryden Ambulance. David Alexander stated that no contract had been finalized and advised the Board not to make any payment to Dryden Ambulance until the Town has a signed contract. The Supervisor submitted his monthly financial report for May. RES #67: BE IT RESOLVED to approve the Supervisor's monthly financial report as submitted and read. Daryl Cross made a motion to adopt Resolution #67. Gary Tennant seconded the motion. Lee Brown -Aye Daryl Cross -Aye Ray Marsh -Abstained Gary Tennant -Aye The Town Board of the Town of Harford acting as Water Board for the Harford AX& Water District #1 adopted the following Resolution. RES #68: BE IT RESOLVED that the Town of Harford approve a blanket right -of-way for the installation of water lines in the Harford Mills Water District. Ray Marsh made a motion to adopt Resolution #68. Lee Brown seconded the motion. 224 Ray Marsh -Aye Lee Brown -Aye Daryl Cross -Aye Gary Tennant -Aye RES #69: BE IT RESOLVED to adjourn the meeting at 9:05pm. Ray Marsh made a motion to adopt Resolution #69. Daryl Cross seconded the motion. Ray Marsh -Aye Daryl Cross -Aye Lee Brown -Aye Gary Tennant -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD July 07, 2003 The Town Board of the Town of Harford met for a regular monthly meeting on July 07, 2003, at 7:30pm at the Harford Town Hall. Present at the meeting were Ray Marsh, Supervisor, Daryl Cross, Gary Tennant, and Lee Brown; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, David Alexander, Town Attorney, Lee Knuppenburg, Code Enforcement Officer, Ed McHale, ZBA Chairman, and several Harford residents. The minutes of the June 02, 2003 meeting were read for information and corrections. RES #70: BE IT RESOLVED to approve the minutes as read of the regular Town Board meeting held on June 02, 2003. Ray Marsh made a motion to adopt Resolution #70. Lee Brown seconded the motion. Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Absent Dale Horton, Loraine Harris and Robert Balantic were present at the board meeting waiting for approval of the board for their building permit applications. Dale Horton's and Loraine Harris' permits were approved by the board by phone after receiving approval from the Harford Planning Board. Robert Balantic must submit his building application to the Harford Planning Board for approval of a manufactured home. Balantic has already received approval from the ZBA for a variance since the road frontage of this property did not meet the requirements of the Land Use Ordinance. Ed McHale, Chairman of the Zoning Board of Appeals will present the paper work for approval of this application to the Town Clerk on July 08, 2003. RES #71: BE IT RESOLVED to approve the building application submitted by Robert Balantic pending approval of the Harford Planning Board. Ray Marsh made a motion to adopt Resolution #71. Gary Tennant seconded the motion. Lee Brown -Aye Gary Tennant -Aye Ray Marsh -Aye Daryl Cross -Abstained 225 226 Ed McHale stated that he has gotten the okay from all concerned parties to begin shipping water. Ed informed the Town that he will be giving away bottled water at the information booth at the Pennsylvania and New York State border for the next 5 or 6 weekends as an advertisement for the town and for his bottling plant. Ed will attend the Community Celebration meeting tomorrow night to -see if they have any suggestions for an advertising slogan or for a booth he could use at the border information site. Ed McHale thanked the Board for all their support as he struggled to get his water bottling plant up and running. David Ink addressed the board concerning work he would like to do on the Harford cemeteries to earn his Eagle Scout badge. This work may have to be postponed until next year because his work proposal has to be presented to the Boy Scout Council for approval. RES #72: BE IT RESOLVED to appoint David W Stoner to fill the vacancy left by the resignation of Tracey Thompson. Ray Marsh made a motion to adopt Resolution #72. Lee Brown seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Ray Marsh -Aye Lee Brown -Aye The Town Clerk swore Dave Stoner into office. Dave Stoner's appointment will expire 12/31/2003. The Councilman position will filled by election on November 4, 2003 for the remainder of Tracey Thompson's term which will expire 12/ 31/ 2005. The Town Clerk read and presented the bills listed on General Abstract #7, vouchers #97- #113, Highway Abstract #7, vouchers #43454 and Harford Mills Water District #1 Abstract #7, vouchers #14416. BES #73: BE IT RESOLVED to approve the bills as submitted and read and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #74. Gary Tennant seconded the motion. Lee Brown -Aye Gary Tennant -Aye Ray Marsh -Aye Daryl Cross -Aye Dave Stoner -Aye RES # 74: BE TI RESOLVED to approve the application submitted by THOMA for Helen Allen for work to be done on her home through the Housing Rehabilitation Grant. J 227 Gary Tennant made a motion to adopt Resolution #74. Daryl Cross seconded the motion. Dave Stoner -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price, our County Legislator, gave her report, which is on file at the Town Clerk's office. Sandy also presented a newsletter from the County Legislature. This is a new publication to keep the public informed of the workings of your county legislature. Ray Marsh submitted the following correspondence: -A check for $1049.36 from the Department of Child and Family Services. -Notification form Selective Insurance suggesting certain items to be considered to keep insurance claims at a minimum: the ceiling in the Highway garage in the boiler room needs to be replaced, the Town of Caroline needs to supply the Town of Harford with proof of insurance for Lee Knuppenburg, plow operators for the Town of Harford should be required to obtain an annual medical physical examination. Ray Marsh reported that Ron Carpenter, Iway Superintendent, had surgery on his back and is home and doing well. -Ray marsh reported that the NYSDOT would replace the bridge on Route 221 next to the firehouse in the summer of 2006. There will be a public information meeting held in February 2006. Ray will meet with the NYS DOT on July 16, 2003 to voice any concerns the Town might have concerning the possible closing of Route 221. The Town Board of the Town of Harford acting as Water Board for the Harford Mills water District #1 discussed the progress of the Water Grant. Ken Teter, Consulting firm for the grant, is in the progress now of obtaining easements from property owners who live in the Water District. Diana Castrenze and Joanne Stockton attended the Board meeting to inquire about a coordinator for the Youth Program for the county sponsored summer trips. Ray Marsh stated that he had talked to Renee Tennant who stated that she would coordinate the trips for $300.00. Ray Marsh stated that someone is needed for this job and since it makes trips available for children in Harford, it is worth the money. The Board asked Diana Castrenze and Joanne Stockton if they would be interested in coordinating the trips. RES #75: BE IT RESOLVED to appoint Diana Castrenze and Joanne Stockton to coordinate the summer trips offered to the children in Harford by the Cortland County Youth Bureau. • FURTHER RESOLVED to pay Diana Castrenze and Joanne Stockton a total of $300.00 to coordinate the youth trips for the months of July and August 2003. Dave Stoner made a motion to adopt Resolution #75. Lee Brown seconded the motion. Dave Stoner -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Joanne Stockton inquired about monies collected from dances held at the Town Hall. The Board informed Joanne that the Youth Program is not governed by the Town Board and all inquires would have to be made to Renee Tennant. The Board suggested that a committee of persons interested in the Youth Program be established to govern the collection and expenditures of Youth Program monies. The Code Enforcement Officer presented his monthly report for June, which is on file at the Town Clerk's office. Daryl Cross commended Lee for his work as CEO this past month. The Dog Control Officer's report was submitted and reviewed and is on file at the Town Clerk's office. David Alexander, Town Attorney, stated he has received no response form the attorney for Dryden Ambulance and reiterated his recommendation that the Town of Harford make no payments to the Dryden Ambulance without a signed contract. The Highway Superintendent's report was submitted and reviewed and is on file at the Town Clerk's office. Ron Carpenter, Highway Superintendent, had back surgery this morning and was not present at the meeting. The Board was presented with a detailed repair manual for the Caterpillar Excavator recently purchased by the Town. Because the manual costs $500.0 there was discussion as, to whether to make the purchase. Ron Carpenter's mechanical ability and experience and the cost for a service call to repair the caterpillar when needed, were considered. RES #76: BE IT RESOLVED to purchase the repair manual for $500.00 for the recently purchased Caterpillar Excavator. Daryl Cross made a motion to adopt Resolution #76. Gary Tennant seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye The Supervisor's monthly financial report was submitted and read for the month of June. RES #77: BE IT RESOLVED to approve the supervisor's monthly financial report for June as submitted and read. Daryl Cross made a motion to adopt Resolution #77. Gary Tennant seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES#78: BE IT RESOLVED to adjourn the meeting at 9:15pm. Ray Marsh made a motion to adopt Resolution #78. Daryl Cross seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 229 230 STATE OF NEW YORK THESE MINUTES ARE A DRAFT AND SUBJECT COUNTY OF COR.TLAND TO TOWN BOARD APPROVAL TOWN OF IARFORD August 4, 2003 The Town Board of the Town of Harford met for a regular monthly meeting on August 04, 2003, at 7:30 pm at the Harford Town Hall. Present at the meeting were Ray Marsh, Supervisor; Daryl Cross, Clary Tennant, Lee Brown and Have Stoner, Councilmen; Barbara Stoner, Deputy Town Clerk; Sandy Price, County Legislator;. David Alexander, Town Attorney; Lee Knuppenburg, Code Enforcement Officer, and several Harford residents. The minutes of the July 07,2003 meeting were read for information and corrections. RES#79:BE IT RESOLVED to approve the minutes as read of the regular Town Board meeting held on July 07,2003. Ray Marsh made a motion.to adopt Resolution #79. Gary Tennant seconded the motion. Dave Stoner -Aye Lee Brown -Aye Gary Tenpant-Aye Ray Marsh -Aye . Daryl Criss -Aye The Clerk presented the bills listed on General Abstract #8, vouchers #114-124; Highway Abstract #$, vouchers #55-61, and Harford Mills Water District 41 -Abstract #8, vouchers #17- 19. RES#80 : BE IT RESOLVED to approve the bills as submitted andTread and for the Supervisor to make the necessary payments. Ray Marsh made a motion to adopt Resolution #80. Gary Tennant seconded the motion. Dave Stoner -Aye Lee Brown -Aye Gary Tennant -Aye Ray Marsh -Aye Daryl Crgss=Aye Superylsar 4sked.the .yisitors_ if anyone wanted to address the Board. Mrs. Donald Riley, 1274 Route 221 was there. because the had received a stop order for work being done a trailer that was moved onto .heir property -without a permit. She explained that the trailer was there temporarily 1 1 1 1 to liemade habitable for iivug space, into one was living in it and it was not intended to be lived in at" the present Limo The $surd dtseussed :the matter and the following resolution was adopted: RisE AE IT RESOLVED, that Donald Riley has permission to have a 1987 (?) Hollybrook s4wmWIITRIIiA 14gF ® 0 AO trades' on`his property at 1274Route 221 Harford, to be worked on until May 31, 2004. Said trailer will not be lived in or occupied without proper permit and approvals being issued. Daryl. Cross made a motion to adopt Resolution #81. Lee Brown seconded the motion. Dave gt9ner; Aye �,ee Brown -Aye Ray Marsh -Aye Gary Pennant -Aye Daryl Cross -Aye George Chevalier, the Town Historian, was asked if he had anything he wanted to address the Hoard. He stated he thought he, would attend some Board meetings from time to time. He also wanted to thank.the Town for the use of the Town Hall for the Harford School Reunion and that there was. a lice. ti' out for:the Historical Room. He also wanted to thank Patty Blackman and her committee %r the work on the. Bicentennial celebration. He stated that he would leave up some of the pictures in the downstairs entry for now if that was alright with the Board, for people to have the opportunity to look over. The Board discussed with Sandy Price some recognition for the Bicentennial Committee. Dave Stoner would life. to Yequest the Clerk send a letter to fatty and the committee for a great Bicentennial Celebration Sandy said that there had been discussion to present certificates to the Committee. `Dave Stoner,. aid he will. find out who the members are so that the certificates can be prepared. Sandy Price, our. County Legislator, gave her report, which is on file at the Town Clerk's Office. Dave Stoner, asked dandy: if she. could look into the reason for the State Police coming through 'own at 00-76 miles per hour, without slowing down. This could be a dangerous situation if someone were pulling out from the comer. onto Route 38. This has happened three times in the last month. Ray Marsh submitted the following correspondence: -The Association of Towns informed us that the dues for 2004 will be $498 -Check for $1,068.00 from Real Property Services. Ray reported that he and Ron Carpenter met with NYSDOT regarding the bridge work on Rte 221. They had various concerns they went over. NYSDOT stated that the bridge would be closed for three=months. intheir estimation.. They stated they may put in a light to control traffic. 23 1. 232 - Ray also reported that Ken Teeter.had all.the easements done for the Water District. The Town AtIOMPY.sta ed :he had looked them °over . and they were in order. Ray informed Teeter he needed t&.06, ih signed as soon as possible so things could move along. The physicals for the plow operatorswas discussed. Ron.Carpenter said that will be done. If the need arises_Leh.Brgwn quigg_ested-thatthe.TQwn should pay for the physicals. Tobe discussed further when :the need arises. Amnesty Day for dog licenses was discussed. The DCO would like it extended to August 26, 2003. RES, _2,,,,. BE iT RESOLVED to. extend the amnesty for dog licenses to August 26, 2003. Ray Marsh made a. motion to adopt Resolution #82. Mary Tennant Seconded the motion . Dave ;toner -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Crass -Aye v r Dave Stoner brought up the need for anew copy machine for the Town Clerk. + ' 3;BKfT RESQLVED to allot The Town Clerk up to $300.00 for the purchase of a new copy machine. `• Dave Stoner made a motion to adopt. Resolution #83. Lee Brown seconded the motion. Dave Stoner -Aye Lee Brown -Aye Ray Mardi -Aye Gary Tennaht-Aye Daryl Cross -Aye The Code Enforcement Officer presented. his monthly report for July, which is on file at the Town Clerk's Office. Dave Stoner raised a question about the rear fire escape from the upstairs. Lee Knuppenburg was asked to Took it. over for any needed repairs so they can be sate for use if necessary. The Dog Control .OJNcer's report :was submitted and reviewed and his on file at the Town Clerk's Office. 1 1 233 The highway Superintendent's Report was submitted and reviewed and is on file at the Town C'lerk's Office The Supervisor's monthly financial report was submitted and read for the month of July. REM41M t1t RE&OLVED to approve the Supervisor's monthly financial report for July as sub�Itted: . Daryl Cross made a motion- to, adopt Resolution #84. Dave Stoner seconded the motion. Dave Stooer::Aye Lee Brown -Aye Ray Marsh -Aye Clary Tennant -Aye Daryl Crgss-Aye Sandy Price discussed. a letterr slie had presented to. the Board earlier in the meeting for their information,: which was of confidential -nature. The letter will be made public on Wednesday, August 6, 2003. it regarded isles tax for. the County of Cortland. Due to the confidential nature of the letter it was not discussed in detail. 1RES#SS:. BE IT RES®LVED to adjourn the meeting at 9:00 pm. Dave Stgner. made motion to adopt Resolution #85. Lee Brown seconded the motion. .Dave Stoner -Aye Lee Brown Aye Ray Marsh -Aye Gary Tennant -Aye Daryl .Cross -Aye Respectfuily submitted, Barbara Stoner, Deputy Town Clerk 234 STATE OF NEW,X COUNTY OF COR TOWN OF HARK September 08, 2003 The Town Board of the Town of Harfordmet for a regular monthly meeting on September 08, 2003 at the Har rd`ffown Ib a 7:30pm. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross, Lee BrowndgDave Stoner; Councilmen, Ron Carpenter; High ,S erintendent, Elizabeth Larkin;"` -Clerk, Sandy Price; County Legislator, Code Enforcement Office7an several Harford residents. iElie&on AU47 21103 -®Were i'eR T -f6 -------------- "rfib-Mffiii sot the rem i� 1 1 L00 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 08, 2003 The Town Board of the Town of Harford met for a regular monthly meeting on September 08, 2003 at the Harford Town Hall at 7:34pm. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross, Lee Brown and Dave Stoner; Councilmen, Ron Carpenter; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Lee Knuppenburg; Code Enforcement Officer and several Harford residents. The Minutes of the regular monthly meeting held on August 04, 2003 were read for information and corrections. RES #86: BE IT RESOLVED to approve the minutes as read and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #86. Daryl Cross seconded the motion. Dave Stoner -Aye Lee Brown -Aye Ray Marsh -Aye Daryl Cross -Aye Dave Stoner stated that he had discussed the problem with State Police driving through the Town at high speeds with a State Police officer that had radar set up at the Town Hall. The officer suggested placing a dangerous intersection sign on Route 38 before the intersection of Route 38 and Route 221. This might help with the problem of people going excessive speeds through Harford. Ray Marsh asked if there were any visitors that wished to address the board. Bills listed on General Abstract #9, vouchers #1274137, Highway Abstract #9, vouchers#62470, Harford Mills Water District #1 Abstract #9, vouchers #20422 were read by the clerk and submitted to the board for review. RES #87: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Dave Stoner made a motion to adopt Resolution #87. Daryl Cross seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye 236 Daryl Cross -Aye Sandy Price presented her report as County Legislator, which is on file at the Town Clerk's office. Ray Marsh stated that he felt the new County Administrator, was knowledgeable and a good choice but criticized him for omitting any representation from the Towns on the committee discussing the sales tax distribution. A committee will be chosen in the near future to discuss the sales tax distribution and Sandy Price has recommended several Supervisors from various Towns to be included. The following correspondence was submitted: -From the Sheriffs department, a report of speeds detected by radar in the Harford area -A check to the Town of Harford from NYSEG for $7320.00 for work done by the Harford Highway Department following the ice storm in January, 2003 -A check for the quarterly sales tax distribution for $16,213.58 -From the county Attorney, a bill for $18,000.29 that will increase to $26.30585 for next year for workmen's compensation -Information that the Cortland County Planning Department will apply for a grant for Technical Assistance through the Governor's Office for Small Cities. -A letter of resignation from Don Gardner, fulltime Highway employee -A check from the NYS Court Fund for $560.00 -Notification that the Equalization rate is 97% Ray Marsh will check with Larry Fitts, Assessor, to see if the Town should have a re- evaluation done. RES #88: BE IT RESOLVED that the Town Board of the Town of Harford accept the resignation of Don Gardner from the position of fulltime Highway employee for the Town of Harford. Ray Marsh made a motion to accept Resolution #88. Daryl Cross seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Daryl Cross -Aye 1 237 Ray Marsh presented a bill submitted by Bill Highfield for overseeing the replacement of the water system in Harford Mills. The bids for the contractors to do the water system will go out 09-15-03 and must be received by THOMA by 09-29-03. The construction and replacement should begin by 10-15-03 and be completed in 45 days. RES #89: BE IT RESOLVED to pay Bill Highfield the amount submitted for overseeing the contractors to replace the Harford Mills Water District. Ray Marsh made a motion to adopt Resolution #89. Dave Stoner seconded the motion. Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Daryl Cross -Aye Ray Marsh read a letter from Marathon Ambulance offering a contract to provide ambulance service for a portion of the Town for $2000.00. Patty Blackman stated that she had been informed by Terry Allen, from Dryden Ambulance, that there would be a hearing on Wednesday concerning the Certificate of Need for Harford by Dryden Ambulance. Ray Marsh stated that Dryden Ambulance has done well responding to calls in Harford. The Board agreed not to sign a contract with Marathon Ambulance at this time. Ray Marsh presented Certificates of Appreciation to members of the Community Celebration Committee. The following people were, recognized: Patty Blackman, Shirley Silcox, Anna Dailey, Audrey Rider, George Chevalier, Kathleen Allen, Elizabeth Larkin, Gerald Evans, Connie Evans, Maureen Chapman, Gaynor Russell, Richard Russell, Frederick Sheldon, Connie Evans, Gerald Evans, and Maureen Chapman The Board thanked Sandy Price for making the certificates. Due to miscommunications, the Amnesty Day for unlicensed dogs was not held August 26, 2003. RES #90: BE IT RESOLVED to hold an amnesty day on September 23, 2003 for people who have not renewed their dog licenses. Ray Marsh made a motion to adopt Resolution #90. Lee Brown seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Daryl Cross -Aye The board discussed whether or not to charge a small fee for use of the Town Park and pavilion. Ray Marsh will check with Dick Jenne in Virgil about charcoal grills to be purchased for the park. The Clerk will make copies of proposed Local Laws #3 and #4 for 2003 and distribute them to the Board members for review. The Town Board of the Town of Harford will hold a Budget workshop meting on September 16, 2003 at the Harford Town Hall at 7:30pm. Lee Knuppenburg, Code Enforcement Officer, gave his report, which is on file at the Town Clerk's office. Lee reported that he had sent a violation notice for the Bell property but the registered letter had been returned. Lee stated that the fire escape at the Town Hall should be replaced. Lee will check with Bruce Bard for prices to replace the fire escape. Lee stated that he is working with the Town's lawyer and other violations and orders to remedy will be issued, particularly to address the code violations on Daisy Hollow Road. The Dog Control Officer's report was submitted and reviewed and is on file at the Town Clerk's office. Ron Carpenter gave his report as Highway Superintendent. Ron stated that the physicals for highway employees had been done as requested by the insurance company. Don Muckey will have more tests done. Ron reported that he is almost done on Creamery Road. Ron reported to the Board concerning moving the lights at the Town Hall away from the building and having them installed on poles. He suggested that the light in the rear of the building be put on a motion detector. RES #92: BE IT RESOLVED that the Highway Superintendent remove the lights from the Town Hall on the West, North and South sides and install the lights on poles away from the building. FURTHER RESOLVED to put the light on the east side of the building on a motion detector. Daryl Cross made a motion to adopt Resolution #92. Ray Marsh seconded the motion. Lee Brown -Aye Daryl Cross -Aye Ray Marsh -Aye Dave Stoner -Aye Roger Hasting will address the Board and present a resume on September 16, 2003 for the position of fulltime highway employee. The Supervisor read and presented his monthly financial report for August. RES #93: BE IT RESOLVED that the Supervisor's monthly report be approved as read. Dave Stoner made a motion to adopt Resolution #93. Lee Brown seconded the motion. Dave Stoner -Aye Lee Brown -Aye Ray Marsh -Abstained Daryl Cross -Aye Ed McHale addressed the Board concerning progress of his water bottling plant on Creamery Road. RES #94: BE IT RESOLVED to adjourn the meeting at 9:OOpm. Daryl Cross made a motion to adopt Resolution #94. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 239 rAN STATE.OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 16, 2003 The Town Board of the Town of Harford met for a budget workshop meeting on September 16, 2003 at 7:OOpm at the Harford Town Hall. Present at the meeting were Ray Marsh: Supervisor, Dave Stoner, Lee Brown, Daryl Cross and Gary Tennant; Councilmen, Ron Carpenter: Highway Superintendent, Gina Nourse; Bookkeeper: Elizabeth Larkin: Town Clerk, Sharon Canfield; Justice, Diane Michaud; candidate for town clerk, Lee Knuppenburg IIl, and Roger Hasting. The Town Board reviewed resumes and interviewed two applicants for the position of fulltime highway employee. Resumes were submitted to the board by Lee Knuppenburg III and Roger Hastings. The resumes are on file at the Town Clerk's office. Sharon Canfield, Town Justice stated that she felt she deserved a raise in pay but due to the raises in various other areas of the Budget that the Town has no control over, such as workmen's compensation, she would agree to a freeze on her raise if a freeze was also applied to all other department's pay. The raise requested by Paul Burhans, Dog Control officer, and Lee Knuppenburg, Code Enforcement Officer were denied. Sharon Canfield stated that her husband, David Canfield, would also be interested in applying for the fulltime highway position. The Board reviewed the Budget line by line. The budget for next year at this time with no salary increases would be about the same as last year. The amount to be raised by taxes would be $5.56 per $1,000 assessed value as compared to last year at $5.44 per $1,000 assessed value. ' The Budget will be reviewed again at the regular Board meeting on October 06, 2003 and there will be a public hearing on the budget on November 03, 2003. The workshop meeting was adjourned at 9:10 pm. Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 06, 2003 The Town Board of the Town of Harford met for a regular meeting on October 06, 2003 at the Harford Town Hall at 7:30pm. Present at the meeting were Gary Tennant; Deputy Supervisor, Daryl Cross, Lee Brown and Dave Stoner; Councilmen, Ron Carpenter; Highway Superintendent, Elizabeth Larkin; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Dave Alexander; Town Attorney and Sandy Price; County Legislator. The minutes of the regular Town Board meeting held on September 08, 2003 were read for information and corrections. RES #95: BE IT RESOLVED that the minutes of the regular Town Board meeting held on September 08, 2003 be approved as read. Dave Stoner made a motion to adopt Resolution #95. Daryl Cross seconded the motion. Dave Stoner -Aye Lee Brown -Aye Gary Tennant -Abstained Daryl Cross -Aye The minutes of the Budget workshop meeting were read for information and corrections RES #96: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #96. Lee Brown seconded the motion. Dave Stoner -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye Bills listed on General Abstract #10, vouchers #138-#159, Highway Abstract #10, vouchers #71480, Harford Mills Water District #1 Abstract #10, vouchers #23 and #24 were read by the Clerk and submitted to the Board for review. RES #97: BE IT RESOLVED to approve the bills as submitted and read and for the Supervisor to make the necessary payments. FIJRTHER RF.O T.YM to approve the vouchers submitted by Thoma for the Housing Rehabilitation Grant. PZ411 242 Gary Tennant made a motion to adopt Resolution #97. Daryl Cross seconded the motion. Dave Stoner -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye Kevin Sharp and Brian Riccardi, County Coroner Candidates, addressed the Board and asked to be considered when voting for the coroner position in the November election. The following correspondence was submitted and read: -A check for $4717.00 from State Aid -From the county stating that since the budget is tight there will be no Amnesty Days at the County landfill. -From the McNeil Company, a report on Workmen's Compensation paid to Patricia Edmunds. From Linda Armstrong from THOMA explaining difficulties she is having obtaining the construction specs for the Water Grant from Tim. Buhl. (David Alexander; Town Attorney will contact Tim Buhl) Sandy Price, our County Legislator, gave her report, which is on file at the Town Clerk's office. Sandy also submitted and posted a schedule of flu shots and pneumonia shots available for Senior Citizens. Gary Tennant declared the Public Hearing for the Preliminary Budget open at 8:15pm. The notice of the Public Hearing was posted in the Cortland Standard. After all persons desiring to be heard for and against said budget had been heard, Gary Tennant declared the public closed at 8:17pm. RES #98: BE IT RESOLVED to approve the preliminary Budget as the Budget for the Town of Harford for 2004. Dave Stoner made a motion to adopt Resolution #98. Lee Brown seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Lee Brown -Aye Dave Stoner -Aye Lee Knuppenburg presented his report as Code Enforcement Officer. Lee stated that he had not received an estimate from Bruce Barb for replacing the fire escape at the Town i 243 Hall. Lee Knuppenburg stated that he is working on issuing orders to remedy for code violations on Daisy Hollow Road. David Alexander, Town Attorney, reviewed proposed Local Law #3 for 2003 and reported to the Board revision recommended by Lee Knuppenburg, Code Enforcement Officer. A public hearing was held for this Local Law in March of 2003. RES #99: BE IT RESOLVED that Local Law #3 of 2003 that relates to Code Enforcement in the town of Harford be approved as revised. Daryl Cross made a motion to adopt Local Law #3. Lee Brown seconded the motion. Lee Brown -Aye Dave Stoner -Aye Gary Tennant -Aye Daryl Cross -Aye Local Law #4 was discussed. A hearing for this Local Law was held in March of 2003. RES #100: BE IT RESOLVED that local Law #4 of 2003 that details rules and regulations for the Town Parks, Town Hall and cemeteries be approved as revised. Dave Stoner made a motion to adopt Resolution #100. Lee Brown seconded the motion. Daryl Cross -Aye Gary Tennant -Aye Lee Brown -Aye Dave Stoner -Aye RES #101: BE IT RESOLVED that the Amnesty Days for dog licensing be extended to October 15, 2003. Lee Brown made a motion to adopt Resolution #101. Daryl Cross seconded the motion. Lee Brown -Aye Gary Tennant -Aye Lee Brown -Aye Dave Stoner -Aye The Dog Control Officer's report was submitted and reviewed. Ron Carpenter submitted his report as Ifighway Superintendent, which is on file at the Town Clerk's office. Ron stated that he had hired Roger Hasting for the position as full time highway employee. 244 The Supervisor's report was read by Gary Tennant and is on file at the Town Clerk's Office. RES #102: BE IT RESOLVED that the Supervisor's report be approved as read and submitted. Daryl Cross made a motion to adopt resolution #102. Lee Brown seconded the motion. Dave Stoner -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye Ron Carpenter stated that he had contacted NYSEG concerning moving the lights at the Town Hall from the building to light poles. RES #103: BE IT RESOLVED to adjourn the meeting at 9:45pm. Dave Stoner made a motion to adopt Resolution #103. Lee Brown seconded the motion. Dave Stoner -Aye Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Town Clerk 1 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 03, 2003 The Town Board of the Town of Harford met for a regular monthly meeting at 7:30pm at the Harford Town Hall on November 03, 2003. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross. Lee Brown. Gary Tennant and Dave Stoner; Councilmen, Ron Carpenter; Highway Superintendent, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Lee Knuppenburg; Code Enforcement Officer and Scott Elston; candidate for County Legislator. The minutes of the regular meeting and public hearing held on October 06, 2003 were read for information and corrections. The only correction was in the spelling of the name for the contractor for the bid submitted for the Fire Escape. The name should be Bard not Barb. RES #104: BE IT RESOLVED to approve the minutes as read and corrected. Daryl Cross made a motion to adopt Resolution #104. Gary Tennant seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Abstained Daryl Cross -Aye Gary Tennant -Aye Bills listed on General Abstract # 11, vouchers # 1604 173, Highway Abstract # 11, vouchers #82487 and Harford Mills Water District #1 Abstract #11, vouchers#25427 were read and submitted to the Board for review. RES #105: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #105. Dave Stoner seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye 245 246 Ann Hotchkins addressed the Board concerning the proposed Housing Rehabilitation (want. The Public Hearing was declared open at 8:10 pm. Notice of the Hearing had appeared in the Cortland Standard. Ann explained and presented to the board information concerning the grant, which is on file at the Town Clerk's office. After all persons desiring to be heard for and against the grant had been heard, the public hearing was closed at 8:15pm. Ann explained that the Town's past performance for the 2000 housing grant and the 2002 water grant would be taken into consideration by the state when applying for a new grant. Ann stated that when the federal government was handling the grants, monies received back to the Towns from partially reimbursed loans was considered more important than now, since the state is administering the loans. Ann stressed the importance of spending all the grant monies within the set amount of time or the State could call back the grant. Ann stated that from the questionnaires that were sent out, 21 low -moderate income families were considered living in substandard homes. The block grant monies would cover about enough to do 20 homes. Ann suggested that since the list for homes that qualify for grants is not very high, that the Town consider applying for less money. This might improve the town's chances of getting the grant. Ann stated that payment for administering the grant could not be reimbursed to the Town from the grant. Sandy Price gave her report as our county legislator, which is on file at the Town Clerk's office. Sandy distributed a sheet explaining the sales tax distribution agreement and answered questions about her legislative duties. The following correspondence was submitted: -Haefle TV Franchise Fee $817.89 -Cortland County Health Department: Questions on the application submitted by Tim Buhl for the Harford Mills Water System replacement plans -A notice from Tim Buhl that bids from contractors for the Harford Mills Water District Replacement will be opened at the Town Clerk's office at 2:00pm on November 20, 2003. The Town Board will hold a special meeting on November 24, 2003 to award the bid. -From the Governor's office for Small Cities stating that any unused monies from the last housing rehabilitation grant would be pulled. (The Town used all the monies received for this grant) The Board unanimously agreed that the Harford Mills Water District replacement should commence regardless of weather conditions. Estimates for replacing the Fire escape at the Town Hall were submitted as follows: -Bruce Bard -$2700.00 -Dick Jenne -$8500.00 Lee Knuppenburg presented the Board with specifications required for the fire escape. 247 RES #106: BE IT RESOLVED that the Town Board of the town of Harford accept the bid submitted by Bruce Bard for removing and replacing the fire escape at the Harford Town Hall. Daryl Cross made a motion to adopt Resolution #106. Ray Marsh seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye RES #107: BE IT REOLVED that the Town Board of the Town of Harford request that #70,000 of the sales tax collected by the County be applied to reduce the amount of taxes levied against the Real Property in the town of Harford for the fiscal year of 2004. Ray Marsh made a motion to adopt Resolution #107. Gary Tennant seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye RES #108: BE IT RESOLVED that Barbara Stoner be reappointed to the Board of Assessment Review. The term will expire 10-31-2008. Ray Marsh made a motion to adopt Resolution #108. Lee Brown seconded the motion. Lee Brown -Aye David Stoner -Abstained Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Lee Knuppenburg presented his report as Code Enforcement Officer, which is on file at the Town Clerk's office. Lee stated that the owner of the Bell property on Babcock Hollow has until November 22, 2003 to comply with the Order to Remedy that had been issued to him. The Dog Control Officer's report was submitted and reviewed and is on file at the town Clerk's office. Ron Carpenter submitted and read his report as Highway Superintendent. Ron reported that the new fulltime highway employee is working out well. The Supervisor submitted and read his financial report for October. RES #109: BE IT RESOLVED to approve the Supervisor's financial report for the month of October. Dave Stoner made a motion to approve the report as submitted. Lee Brown seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Sandy Price stated that it had been a pleasure working with the Board and would like to continue. Scott Elston addressed the board with concerns he had with the current county legislature and asked for support on Election Day. RES 110: BE IT RESOLVED to adjoum the meeting at 9:20pm. Ray Marsh made a motion to adopt Resolution #110. Gary Tennant seconded the motion. Lee Brown -Aye Gary Tennant -Aye Daryl Cross -Aye Ray Marsh -Aye Dave Stoner -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk f STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 24, 2003 The Town Board of the Town of Harford met for a special meeting on Monday, November 24, 2003 to review bids submitted for the Harford Mills Water replacement project. Notice of the meeting was posted in the Cortland Standard. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross, Dave Stoner, Gary Tennant and Lee Brown; Councilmen, Elizabeth Larkin; Town Clerk, and Ken Teter; Consultant. The ten bids that were received had been previously opened on November 20, 2003. A list of bidders and their bid amounts are on file at the Town Clerk's office. Ken Teter had reviewed and investigated the bids over the week -end. Ken Teter informed the Board that it is very difficult to show just cause for not accepting the lowest bidder. Ken stated that he did, however, have serious concerns about the low bidder, LRS Excavating, finishing the job. Ken Tetor suggested that the board consider holding back 10% of the final payment for the work being done until the job is completely finished. Ken Teter stated that the Board could award the bid to LRS with stipulations and LRS would have a maximum of ten days to agree to the contract and sign it. Daryl Cross stated that maybe it would be better to negotiate the 10% payment withholding to as low as 8%. Ray Marsh stated that he felt more confident that the job would be finished if the Town withheld a full 10%. Dave Stoner stated that the 10% pay withheld should not be a problem if LRS planned to finish the project as agreed to. RES #112: BE IT RESOLVED to award the bid for the Harford 1VVI& Water District #1 replacement project for construction to LRS Excavating out of Lansing, NY. This award will be made with the understanding that 10% of the final payment will be withheld until the final replacement, refinishing and landscaping has been done as agreed by LRS Excavating. Dave Stoner made a motion to adopt Resolution #112. Ray Marsh seconded the motion. Lee Brown -Aye Daryl Cross -Aye Ray Marsh -Aye Gary Tennant -Aye Dave Stoner -Aye RES #113: BE IT RESOLVED to award the bid for the electric for the Harford Mills Water District project to Blanding Electric. Daryl Cross made a motion to adopt Resolution #113. Gary Tennant seconded the motion. Lee Brown -Aye Daryl Cross -Aye Ray Marsh -Aye Dave Stoner -Aye Gary Tennant -Aye RES #114: BE IT RESOLVED to authorize Ken Teter to negotiate the 10% withholding pay from LRS Excavating to the minimum of 8% if needed. Daryl Cross made a motion to adopt Resolution #114. Gary Tennant seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Dave Stoner -Aye RES #115: BE IT RESOLVED to adjourn the meeting at 7:45pm. Daryl Cross made a motion to adopt Resolution #115. Gary Tennant seconded the motion: Daryl Cross -Aye Dave Stoner -Aye Ray Marsh -Aye Lee Brown -Aye Gary Tennant -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 11 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD December 01, 2003 The Town Board of the Town of Harford met for a regular meeting on December 01, 2003 at 7:30pm at the Harford Town Hall for a regular Board meeting. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Gary Tennant; Councilmen, Elizabeth Larkin; Town Clerk, Sandy Price; County Legislator, Lee Knuppenburg; Code Enforcement Officer, David Alexander; Town Attorney, George Chevalier, Historian, Diane Michaud; Town Clerk elect and Charles Rowland; councilman elect. The minutes of the November 03, 2003 regular meeting of the Harford Town Board were read for information and corrections. RES #116: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #116. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Dave Stoner -Aye Bills listed on General Abstract #12, vouchers #174-#193, Highway Abstract #12, vouchers #88493, and Harford Mills Water District #1 Abstract #12, vouchers #28429, were submitted to the board for review. RES #117: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by THOMA for the Harford Mills Water District be approved as submitted. Daryl Cross made a motion to adopt Resolution #116. Gary Tennant seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye 249 250 George Chevalier stated that there is no need to heat the upstairs at the Town Hall. Ray Marsh stated that the furnace should be in working condition. Sandy Price presented her report as County Legislator and asked if anyone had any suggestions or comments. Sandy stated that it had been an honor and a privilege serving the people of Harford and thanked the Board for all the support she has received over the years. Dave Stoner stated that Sandy had always been a friend, and faithful and loyal to the people she represented and he wished her the best of luck. The following correspondence was submitted: -From the County: a check for sales tax for the amount of $19.393.08 ($17,500 was kept by the County) -From the District Attorney's Office, a notice informing the Towns that with the layoffs proposed for 2004, the DA's office will no longer have enough staff to prosecute traffic tickets. The tickets will have to be prosecuted by the officer who wrote the ticket. -From Scott Steve and Larry Cornell, a letter inviting the towns to appoint a representative form each town to attend legislative meetings and to inform the county legislators of town concerns. -From Gina Nourse, bookkeeper, informing the board that the money in the Community Development Account may not be able to be used for a fire escape at the Town Hall. Bernie Thoma will check into this further. -A check from the state from the Justice fund for $385.00. -From Ken Teter, stating that LRS Excavating accepted the 10% withholding of payment for construction of the Harford Mills Water project. Ken Teter will meet with LRS next Monday or Tuesday. Daryl Cross will try to attend the meeting. The Code Enforcement Officer's report was submitted, reviewed and is on file at the Town Clerk's office. Lee Knuppenburg reported that there had been no response to the Order to Remedy that was sent by certified mail to the Bells on behalf of the Town. Lee stated that Orders to Remedy had also been sent to the property owners on Daisy Hollow that are in violation of local and state laws concerning junk vehicles. The owners have until Decemberl2, 2003 to comply. The Dog Control Officer's report was submitted and reviewed and is on file at the Town Clerk's office. The Highway Superintendent submitted his report, which is on file at the Town Clerk's office. Ron Carpenter stated that there are numerous tires at the Highway Garage that 51 need to be disposed of. Gary Tennant will find out what Cornell University does with their tires and notify Ron Carpenter. Ron stated that after the first of the year, the Town would have to replace the hydraulic jack. The Supervisor submitted and read his monthly report for November. RES #118: BE IT RESOLVED that the Supervisor's monthly report for November be approved as presented and read. Gary Tennant made a motion to adopt Resolution #118. Daryl Cross seconded the motion. Lee Brown -Aye Dave Stoner -Aye Ray Marsh -Aye Daryl Cross -Aye Gary Tennant -Aye Sandy Price presented Elizabeth Larkin a plaque, on behalf of the Town, for 13 years service as Town Clerk and various other duties. Sandy Price presented Gary Tennant a plaque recognizing his service to the Town as Deputy Dog Warden, Assessor, Board of Assessment review member, Councilman and Deputy Supervisor. Ray Marsh presented a plaque to Sandy Price for her 20 years of service as legislator and read the following: It would be impossible to recognize Sandy for all that she has done for the residents of the Town of Harford for the last 20 years because she has served far and beyond the required duties of County Legislator. She has been actively involved in all our celebrations, (including donating items she had hand -made for fund raisers), she has ridden in our parades and has scheduled entertainment for our senior citizens, She has gladly donated her time for special requests by the Town Board. She has been available to answer questions or to investigate for an answer and return a prompt reply. She has written letters and interceded on behalf of the people of Harford to county government agencies and state agencies as well. We thank you for all you have done for us over the years and wish you the best in all your future endeavors for we know you won't sit idle, but we do have one more request: please don't forget us in Harford for you have been our friend as well as our county representative. RES #119: BE IT RESOLVED to adjourn the meeting at 8:55pm. 252 Dave Stoner made a motion to adopt Resolution #119. Lee Brown seconded the motion. Dave Stoner -Aye Lee Brown -Aye Ray Marsh -Aye Gary Tennant -Aye Daryl Cross -Aye Respectfully submitted, Elizabeth Larkin, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD JANUARY 5, 2004 The Town Board of the Town of Harford met for a regular Board meeting on January 5, 2004 at 7:30 pm at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter, Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Scott Elston; County Legislator, Lee Knuppenburg,; Code Enforcement Officer, Paul Burhans; Dog Control Officer, Lindsay Andersen and Larry Michaud; guests. The minutes of the December 1, 2003 regular meeting of the Town of Harford were read for information and corrections. RES # 1: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #1. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed in General Abstract #1, vouchers #1-15, Highway Abstract #1, vouchers #1-7, and Harford Water District Abstract #1. Vouchers #1-3 were submitted to the board for review. RES #2: BE IT RESOLVED to approve the bills as submitted and for the Supervisor to make the necessary payments.. FURTHER RESOLVED that the vouchers submitted by THOMA for the Harford Mills Water District be approved as submitted. Ray Marsh had Daryl Cross and Lee Brown sign signature cards so that the checks accompanying the vouchers submitted from Thoma for the Harford Mills Water District could be signed. Ray Marsh made a motion to adopt Resolution #2. Dave Stoner seconded the motion. Daryl Cross- Aye Lee Brown Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Scott Elston handed out a report listing the Legislative Committees, the members of each committee, and a schedule of the committee meetings including the date and time for January 2004. He is on the Highway/Solid Waste, Human Services and the .Personnel Committee. He is the Vice Chairman of the Personnel Committee. Currently what he has on his agenda are: Recycling center Rules of order change County administration job responsibilities Airport and landfill Scott asked what the Board's thoughts were regarding the proposed Super Awl -Mart in Cortland. He said that he's been hearing some negative comments. Some people are worried that if the project is approved the construction will hurt the aquifer. The Board's general consensus was that it be good for Cortland County because more jobs would be �SZ created, and local residents would probably shop there instead of going to other counties. This would increase the sales tax revenue. Ray Marsh asked Scott if he's heard anything about the county reinstating Amnesty Day. Scott hadn't, but will look into it. Scott asked the Board what the Town of Harford does for recycling. Daryl Cross told him the Town has an independent contractor (Bill Ilighf eld)_ Larry Michaud asked Scott what was going on with the Recycling Center in Cor#land. Scott stated that the facility currently in place is only a temporary solution. Unfortunately, this solation has been in place for the past eighteen months. Scott also mentioned that the current proposal by the District Attorney's office to have all traffic tickets prosecuted by the police officer that issued the ticket (due to budget cuts in the DA's office) is currently in the Judiciary Comanittee. Ray Mash read the following correspondence: From THOMA, a legal 2 -drawer filing cabinet needs to be purchased to file the Harrford Mills Dilater District Grant correspondence. This will be paid for out of ft grans money. December 9, 2003 Ray met with Ken Teeter and Tim Buhl regarding the Water District Grant. LRS needs to get started on the project since $272,380.00 of the grant money has to be spent by September 6, 2004. -From George Bailey insurance Agency- There is a 10% increase for the Town insurance premium. The new pump house for the Water Dict will wed to be insured for mom than what the current pump house is insured for. Daryl Cross thought that the new pimp house should be insured for $50,00.0-QD -1.5% sales tax for the highway committee wzs sezi in by Ron Carpenter -A check received for CHIPS money in the amount of $27,114.56 -Community fimd dance as ofDecembu-1, 22003 was $4,280,'-94 Still unsure if the money can be used to pay for the new fire escape- that is to be installed at the Town HaR Iri -3 64 112 77777, 77, i 1 11- t' RES # 3: BE IT RESOLVED that the Town designate. Official Newspaper -Co and Standard Official Depository for the Town The First National. Bank of Dryden. Official Depository for the DCBG nwnies-Alliance Bank Official Radio Station-WXRT or 99-9FM FURT1 IER RESOLVED that the following appointments be made: Deputy Supervisor -Lee Brown Bookkeeper /Budget Officer -Gina Nourse Registrar and Records Management Officer -Diane Michaud Deputy Town Clerk and Deputy Registrar -Barbara Stoner Dog Control Officer --Paul Burhans Deputy .Dog Control Officer -Lindsay Andersen Harford Mills Water District Superintendent-Wi iam Higbfietd Deputy Harford Mills Water District Superintendent- Albert Thornton, Jr. Town Attorney -David Alexander cqz 255 Town Miall C Veva Deputy Highway S Cemetery Mower-BHLD Code Enforcement Officer -Lee Knuppenburg Supervisor. $22110:.00-$1833.33 the fut payroh of each momh Councilmen -$1000.00 each -$500.00 the fht paymfl ofJ Town Justice -$3700.00 $308,33 t of cab m@mb 61 rM41,717-MIT./� 11 t : 1 _� .i t i _ •f .rt. '1. i i. R -I n �W, fir P Y'•"dr ):i� .LII k {t' 1-\ 1 _ u' �'' j i ,, .i, '=n 17T, i =77 a Q •y, t, 7 "i Q�;S k� -777'U'?=7777M, .0 j��}: e. V FURI'IIER RESOLVED to pay part-time highway employees up to $7.50 per hour and up too $10.50 per hour for employees vdth a Class E license (decision for pay at Ilse discretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway Superztendent to spmd $1500.00 for small tools and implements FURTHER RESOLVED to allow a $750.00 clothing allowance for I- ighway employees FURTHER RESOLVED to allow mileage reimbursmnents of $031 per mile 256 FURTHER RESOLVED to payjury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a peq cash fund of $50.00 for the Torun ClerklTax collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it is a holiday, then the meeting will be on the following Monday. All Town Board meetings will be held at the Harford Town Hall at 7:30 pin unless a conflict arises, then the Town Board meeting will be held at the Highway Garage. FURTHER RESOLVED to authorize the Supervisor to pay utility bills that offer early discounts when necessary. FURTHER RESOLVED that the Town Clerk provide copies of the minutes to the Town Board members and to all heads of all Boards and deparMwnts witbin 10 days of each meeting and post the minutes at the Harford Post Office and the Community Bulletin Board. FURTHER RESOLVED that all vouchers, bills and monthly reports are to be submitted to the Clerk by 1:00 pm the Thursday preceding the Board meeting with the exception of any received in the mail atter that date which will be given to the Clerk by 11:00 an the day of the Board meeting. FURTHER RESOLVED that the Town Clerk charge: $20.00 for all returned checks $0.15 per copy $1.00 per page for faxes Lee Brown made a motion to adopt Resolution 0. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye With regard to the Deputy Harford Mills Water District Superintendent, Ray Marsh asked Diane Michaud to contact Albert Thornton, Jr. to find out if he'd be interested in the position. RES #4: BE IT RESOLVED that the Election Inspector's pay be increased per Daryl Cross' request from $6.15 per hour to $6.50 per hour. Daryl Cross will speak with Gina Nourse regarding the increase. Daryl Cross made a motion to adopt Resolution #4. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Code ]Enforcement officer's report was submiftd, reviewed and is on file in the Town Clerk's office. Lee Knuppenburg reported on the following: -The three code violation warrants he'd issued, a* one had been resolved He'd heard nothing from the other two offending parties. Ray Marsh said that he should contact our attorney, David Alexander, about the matter. -In regards to a complaint regarding a mabaTe home on Hilsinger road that was set asp without a building permit, he'd sent out two registered letters, one to the owner, and one to his wife. He'd received the return receipt that the owner had received the letter, but the wife's letter had been returned to him. He has not had any correspondence with the owner. Ray Marsh said to contact the Town's attorney and let him and law officials proceed. Two new building per€ ut applications wme subs ed for Board approval: I)oetschman — Lee has inspected the site -O'Brien — Lee needs to do a presite inspection Lee will send both applications Hack to the Town Clerk when he has them completed. RES #5: BE IT RESOLVED to approve both building permit applications. Charles Rowland made a motion to approve Resolution #5. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Paul Burhans, Dog Control Officer, submitted his monthly report and it is on file at the Town Clerk's Office. Hee would like to have the Dog Control Ordinance revamped. He would like to have the fee for dogs that he has to pick up raised. He said that the cwrent fee doesn't seem to provide enough incentive for the dog owner's to keep their dogs home. Also, he'd like to have the Barking Dog Ordinance defined better so that it clearly states what constitutes a violation. Both the towns of Scott and Virgil have gone through the process of revamping their Dog Control Ordinance, so he'll get copies of what they've done. The Highway Superintendent submitted his report, which is on file at the Town Clerk's office. Ron Carpenter gave a status on the repairs to equipment. Ron currently has Randy Partridge working at the Highway Garage in order to fulfill his community service obligation. In addition, his new hire, Roger Hastings, had had his employment physical at Dr. Niziol's office. So far he hadn't received a copy of the report or a bill. Ray said that when the report comes in a copy should be kept on file at the Highway Garage and the Town Clerk's office. Ron stated that he'd like to put the old roller up forbid. It is too big and heavy for the work he has. They might use it two or three times a year and since they have access to the Town of Richford's highway equipment, they really do not need it. The two options for disposing of it that were mentioned were to list it in the paper of take it to the auction in Lansing. Ray Marsh went over the budget amendments submitted by Gina Nourse. Debit (increase) Est. Revenues [A510] $10,347 Debit (Decrease) Est. Appropriations [A960] $ 2,500 (Subsidiary — A1990.4 — Contingent) Debit (Increase) List Appropriations (A960) [Subsidiary — A1010.4 — Town Bd. Contr. [ - A1315.41— B9okkeeper, contr. [ - A1330.4 — Tax Collector, contr. [ - A1355.1— B.A.R., wages [ - A1620.2 —Bldgs [ - A1620.4 — Bldgs., contr. [ - A1920.4 —Munc. Assoc. dues $12,847 $ 17] $1,6211 $ 131] $ 120] $2,708] $2.335] $ 162] 257 258 [ - A3510.1— DCO, wages $ 260] [ - A7140.4 — Parks, contr. $2,433] [ - A8010.1— Zoning, $2,344] [ - A8010.4 — Zoning, contr. $ 35] [ - A9010.8 — Retirement $ 445] [ - A9030.8 — Social Security $ 236] This amendment uses surplus sales tax and contingent money to cover under budgeted items. RES #6: BE IT RESOLVED to approve the Budget Amendments. Dave Stoner made a motion to adopt Resolution #6. Daryl Cross seconded the motion_ Daryl Cross -Aye Lee Brown Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for December 2003. RES #7: BE IT RESOLVED to approve the Supervisor's monthly financial report for December 2003. Daryl Cross made a motion to approve Resolution V. Lee Brown seconded the motion. The next regular Board meeting to be field on February 2, 2004 will start at 7:00 pm in order to allow time for auditing the books. RES #8: BE IT RESOLVED to adjourn the meeting at 9:20 pm. Ray Marsh made a motion to adopt Resolution #8. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye - Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 259 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD February 02, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on February 02, 2004at 7:00 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Scott Elston; County Legislator, Sharon Canfield; Town Justice, Lee Knuppenburg; Code Enforcement Officer, David Alexander; Town Attorney, and several Harford residents. The financial books of the Town Justice, Town Clerk, Tax Collector and Supervisor were presented to the Board to be audited. Sharon Canfield let the board know that she's currently looking into credit card systems in an effort to improve the payment method for fines. The Town Clerk could also use the credit card machine. Sharon will report back to the Board with her findings. The Minutes of the January 05, 2004 regular meeting were read for information and corrections. The last line of Res #4 should have stated that Ray Marsh will speak with Gina Nourse regarding the increase, not Daryl Cross. RES #9: BE IT RESOLVED to approve the minutes as read and corrected. Dave Stoner made a motion to adopt Resolution #9. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye , Ray Marsh opened the meeting up to the guests present at the meeting. David Ink presented to the Board his proposal for mapping out the Harford Mills cemetery. He plans to divide the cemetery into sections listing the names and if the person was a Veteran or not. He'd like to mark each section with a 4X4 post in the ground and asked if that would be a problem. Ray Marsh said he'd check with George Chevalier to see if he thought there'd be a problem. Diana Ink, David's mother, spoke of some ideas they have for actually labeling the sections on the post, but it is still in the discovery stage. Ray Marsh wished them good luck and asked them to let the Board know if they could be of help. Leon Norton expressed to the Board the problems he's having with the County snowplow that goes by his property on Rte 221. The plow has damaged his property and he's at a loss as to how to resolve the issue. Ray referred Mr. Norton to Scott Elston since this is a county issue rather than a town issue. Scott said that he had spoken with Mr. Barber, the county superintendent, about the problem to see what solution they could come up with. Because Mr. Norton's property is so close to the road, the plows throw snow and ice on his car and residence. An issue for Mr. Norton is the speed that the plow goes by his residence. Scott said he'd contact Mr. Barber to see if the plows could be slowed down when traveling by his residence, however, due to the amount of snow and ice we've have this winter, the plows need to maintain some speed in order to clear the roads. Gerry Smith addressed the Board about his concerns with the Dryden ambulance billing individuals and/or the individual's insurance for their services after the Town has paid a yearly contractual fee. Ray Marsh explained that they have the right to bill individuals. The amount the Town pays to the Dryden ambulance is simply a retainer that guarantees the Town will have ambulance coverage provided by Dryden. Dryden employs fulltime EMT's in order to provide 24 x 7 service to the communities it serves and this is an 260 expensive service. David Alexander said that their billing is a user fee. He'll go over the contract we have to see if the billing issue is spelled out in more detail. Daryl said that Dryden ambulance does what is called "soft billing". Basically what this means is that everyone using their service will be billed, but if you can't afford to pay, they will not pursue the issue. Bills listed on General Abstract #2, vouchers #19-#40, Highway Abstract #2, vouchers #8-#17, and Harford Mills Water District #1 Abstract #2, vouchers #4 and #5 were read by the clerk and submitted to the Board for review. RES #10: BE IT RESOLVED that the bills be approved as submitted and read and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Ray Marsh made a motion to adopt Resolution #10. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Scott Elston, our county Legislator gave his report, which is on file at the Town Clerk's office. After receiving many complaints from snowmobile clubs throughout the county regarding the state holding back a percentage of the money that is generated through snowmobile registration, he's looking into the issue. He also spoke about the new Association of Towns and Cities. Ray Marsh attended the last meeting and thought that the meeting was very informative. It was brought up that the County is looking into having the taxes collected by the town's paid to the county electronically. They'd also like each Town's minutes accessible through the Cortland County website. Other issues that are coming up on the agenda is the 1.5% sales tax for the highway that currently has to be requested by the highway superintendent on a quarterly basis, and a proposed 10% increase for the CHIPS program Lee Knuppenburg submitted his report and it is on file in the Town Clerk's office. George Snavely had questions regarding how he could resolve the issue of having unlicensed vehicles at his residence. Some of the cars have been sold; he's waiting for the new owner(s) to finish paying him before letting the cars go. Last month Lee suggested that he apply for a junkyard permit, but after reading over the documentation, George doesn't want to go that route. He'd really like to be issued a permit for a repair shop, but not have it open to the public. Ray Marsh suggested that he get a permit to build a building that the cars could be housed in. Dave Alexander told Mr. Snavely that if the vehicles are in plain view he's in violation of the land use ordinance. The issue was tabled until next month and Dave Alexander will get copies of the law to each of the Board members. Lee reported that he still hadn't had any response from the other two individuals he'd issued code violation warrants to. In addition, he'd had no direct correspondence with the individual who had set up a mobile home without applying for a permit. Lee had contacted the Health Department, but hadn't heard back from them. Daryl Cross and Ray Marsh asked Lee to keep after the Health Department. The following correspondence was submitted: From Gary Tennant: A card with the following: "Thank you for the flowers and your thoughts. Gary" From Larry Cornell: An invitation for Ray Marsh to attend the next meeting of the Association of Towns on February 19. Ray extended the invitation to the Board members. 261 RES #11: BE IT RESOLVED to extend the period of tax collection for Real Property Taxes from April 30, 2004 until May 31, 2004. Charles Rowland made a motion to adopt Resolution #11. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh would like a speed limit sign put up on Liddington Hill Road. Currently the speed limit is 55 and it really needs to be lowered to 25 or 30. When meeting a car on the road it's very dangerous due to the width of the road and poor visibility. Dave Alexander will submit a written request to the county. RES #12: BE IT RESOLVED to have an investigation into the Liddington Hill Road speed limit. Dave Stoner mad a motion to approve Resolution #12. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Abstained Dave Stoner -Aye The Highway Superintendent submitted his report, which is on file at the Town Clerk's office. Ron Carpenter reported that he and his employees have been busy plowing snow. He also reported that he had to have new springs put on the single axle truck. The Dog Control Officer's report was submitted and is on file at the Town Clerk's office. The Supervisor submitted and read his monthly report for January. RES 913: BE IT RESOLVED that the Supervisor's monthly report for January be approved as presented and read. Daryl Cross made a motion to adopt Resolution # 13. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Alexander addressed the Board with his questions: 1. What had been decided regarding the disposition of the old roller currently housed at the Town Highway Department? Answer: Since last month, nothing had been done. 2. Any update on the proposed dog ordinance changes that was requested last month by Paul Burhans? Answer: Ray Marsh will contact Paul Burhans and have him send the documentation to Dave Alexander. 3. Regarding the two individuals with the land ordinance violations and the individual with the zoning violation that Lee Knuppenburg had reported 262 on earlier, Dave will contact them and request that they appear at the next Board meeting on March 1, 2004. ICES #14: BE IT RESOLVED to adjourn the meeting at 9:45 pm. Ray Marsh made a motion to adopt Resolution # 14. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 1 263 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD March 01, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on March 01, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Paul Burhans; Dog Control Officer, and several Harford residents. The Minutes of the February 02, 2004 regular meeting were read for information and corrections. RES #15: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #15. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Paul Burhans, Dog Control Officer, submitted his monthly report which is on file in the Town Clerks's office. Last month he received a call about an abandoned dog and puppies left in a trailer on Rt. 221. He was able to remove the animals from the trailer, but they needed medical attention. Paul put a voucher in the mail yesterday for the charges associated with these animals. Some of the costs to the Town will be recaptured since the mother dog and two of her puppies have already been adopted. Ray told Paul that he'd forwarded the copy of the Virgil dog ordinance he'd received in the mail from him to David Alexander. Paul reiterated the need for updating the current dog ordinance. He would like to see the dog pick-up fees increased. He recommended not raising the pick-up fee on dogs being adopted. He felt that adding any additional costs to the adoption process might have a negative impact resulting in more dogs having to be euthanized. Ray Marsh opened the meeting up to the guests present at the meeting. David Klein and Larry Shufelt wanted to know what was being done about the junk cars at the two residences on Daisy Hollow Road. Also, they were concerned about the dumpster that is nearly in the road and has been since last fall. Lee Knuppenburg said he'd contact the Sherriff s Department about the dumpster. Ray Marsh told them that the junk car issue was now in the attorney's hands. Bills listed on General Abstract #3, vouchers #41458, Highway Abstract #3, vouchers #18-#26, and Harford Mills Water District #1 Abstract #3, vouchers #6 and #7 were read by the clerk and submitted to the Board for review. RES #16: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Lee Brown made a motion to adopt Resolution #16. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye 264 Dave Stoner -Aye Ann Hotchkin from Thoma addressed the board on the Housing Rehabilitation Grant. This year the State will continue to administer the block grants rather than HUD. If the Housing grant is approved for the town the same guidelines apply as in the past; all the money must be used within twenty-four months and if not, the State will take back the funds. From the survey sent out to everyone in the town, Thoma estimates that there are twenty-six households that would be eligible for the grant. Ann recommends that the town apply for $321,000.00, which should finish off most of the eligible houses within the town. There's a $4000.00 grant application fee that the town would be responsible for. Ann will take care of submitting all of the necessary documentation. If the grant is approved a letter would be sent out to the eligible households, probably sometime in August, letting them know that the funds are available. RES #17: BE IT RESOLVED to approve the Housing Rehabilitation Grant to be submitted by THOMA Associates on behalf of the Town of Harford by April 5, 2004 and to authorize the Supervisor to sign the necessary documents on behalf of the Town of Harford. Total monies to be received by the grant would be about $321,000. Charles Rowland made a motion to adopt Resolution # 17. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #18: BE IT RESOLVED in accordance with the Title VIII Fair Housing Policy of the Civil Rights Act of 1968 and the Fair Housing Amendments Act of 1988, the Town Board declare April as Fair Housing month in the Town of Harford. Ray Marsh made a motion to adopt Resolution # 18. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: - March 4, 2004 at 6:30 there's a meeting on the Summer Recreation Program - From Haefele TV, the basic cable rate will increase to $37.95 per month effective April 1, 2004. - From the State Comptroller's office, a check for $1,125.00 for fines collected by the Justice. - From Creamery Hills, a $1,500.00 check for their PILOT agreement. - The final 2003 sales tax check from the county for $9,226.72 - From the Cortland County Treasurer's office, a check for $130.95 for surplus dog fees - From the Governor's office, the money from the Water District grant must be spent by September 6, 2004. As of February 1 there was $221,521.26 left in the fund to be spent on the project 1 1 1 265 Ron Carpenter and Ray Marsh attended a meeting about the 1.5% Sales Tax for the highway that currently has to be requested by the highway superintendent each quarter. Tomorrow evening, 3/2/2004, the committee will be meeting to hopefully resolve this issue - Amnesty Day for the town costs the county $22,000.00 in the spring and $18,000.00 in the fall. This issue is going back to committee for a decision as to whether the county will have one, both or no Amnesty Days. An option that was brought up during the committee meeting was to levy a tax on the town that in turn would allow town people to use the dump. - Ray Marsh and Bill Highfield met with Thoma regarding meters for the Water District. Bill prefers the Neptune electronic meter. This meter would cost the town $88.00 per household which is very reasonable. However, the gun to read the meter costs $850.00, which the town would be responsible for 50% of the cost. The other 50% would be covered by grant money. - A letter from Bill Highfield with proposed water meter installation fees: $50.00 per hour or $100.00 per unit. RES #19: BE IT RESOLVED that the Town Board authorize Ray Marsh to offer Bill Highfield $40.00 per hour for the water meter installation. Dave Stoner made a motion to adopt Resolution #19. Ray Marsh seconded the motion. Daryl Cross -Abstained Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh attended a health insurance meeting. To qualify for the plan, the Town must insure more than one employee. We are not currently eligible since the Town insures only one. The cost of the insurance is substantially less than the current policy. Basically it would cost each town $5,600.00 per insured employee. There would be a $1,500.00 deductible that the insured would have to meet before the insurance would start paying. Because the deductible is substantial each town would put $1,500.00 for each employee being insured into an account that would be debited to reimburse the employee for their out of pocket medical costs prior to reaching their deductible. - Dave Stoner brought in literature about a credit card machine that seems to be reasonably priced. According to the literature the cost would be $9.95 per month plus the cost of the machine. Ray will call about it. - A building permit application for Charles Seaman was submitted to the Board for review and approval. RES #20: BE IT RESOLVED that the Harford Town Board approve the building permit pending ZBA approval. Ray Marsh made a motion to approve Resolution #20. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee Knuppenburg, Code Enforcement Officer, submitted his report and it is on file in the Town Clerk's office. Lee reported that he had done eight inspections in February. He 266 also had been in contact with the Health Department in regards to the problem with the mobile home on Hilsinger Road. The Health Department will keep Lee informed. Ray Marsh received a call from David Alexander requesting that the town find new council as soon as possible. Due to increased workload in his office, Dave no longer has the time to spend on Town issues. Ray will contact Ronald Walsh to see if he'd be interested in the position. Dave Stoner proposed that the Town purchase a new plaque and rename the park the Edmond's/Neff Park. It was decided to table this until next month to give the Board members an opportunity to talk to people in the town and get their suggestions. Ron Carpenter will look into getting a new rock for the park. RES #21: BE IT RESOLVED that the Town Board talk with people to get their ideas regarding a memorial for Bret Neff. Dave Stoner made a motion to adopt Resolution #21. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file at the Town Clerk's office. He reported on the work that he and his employees had been doing. He also reported that he thought he had a potential buyer for the broom that the Town owns and would also like to get the roller ready for auction. RES #22: BE IT RESOLVED to sell the broom and get the roller ready for auction. Daryl Cross made a motion to adopt Resolution #22. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for February. RES #23: BE IT RESOLVED that the Supervisor's monthly report for February be approved as presented and read. Lee Brown made a motion to adopt Resolution #23. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #24: BE IT RESOLVED to adjourn the meeting at 9:45 pm. Daryl Cross made a motion to adopt Resolution #24. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 1 267 269 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD April 05, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on April 05, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Ron Walsh; Attorney, and several Harford residents. Ray Marsh introduced Ron Walsh, Attorney, and recommended that he be appointed as the Harford Town attorney. RES #25: BE IT RESOLVED that Ron Walsh be appointed the Harford Town attorney effective immediately. Daryl Cross made a motion to accept Resolution #25. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #26: BE IT RESOLVED that the Town Board of the Town of Harford accept the resignation of David Alexander from the position of Town Attorney effective immediately. Lee Brown made a motion to accept Resolution #26. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Minutes of the March 01, 2004 regular meeting were read for information and corrections. The ninth item of the correspondence reported by Ray Marsh should have stated the following: This meter would cost the Water District $88.00 per household which is very reasonable. However, the gun to read the meter costs $850.00, which the Water District would be responsible for 50% of the cost. RES #27: BE IT RESOLVED to approve the minutes as read and corrected. Dave Stoner made a motion to adopt Resolution #27. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh opened the meeting up to the guests present at the meeting. 270 JoAnn Stockton reported that the Harford Youth Group organization is planning a dance at the Town Hall on April 17, 2004. She'd like to know if there are any funds available to help the group get started for purchasing refreshments and paper products at the first dance. Ray Marsh suggested she contact Manny Lann or Rose Ann Coville at the Cortland Youth Bureau. Ed McHale reported that at the ZBA meeting the building permit for Charles Seaman was approved. In addition, he also reported that his water business had been granted Empire Zone status. In order to get the funding and certification he has to employ at least twenty employees. In addition, two new delivery trucks were approved. He should be receiving his certification number within sixty days. He currently has contracts with businesses in Johnson City, Ithaca, Cortland, Syracuse, and Utica areas. -In addition, he has a contract with the Cayuga Indian Nation. Michael Price reported that five pine trees, lilac and rose bushes in front of his father's house had been destroyed due to the excavating the construction company had done while working on the water project. He wanted to know who was responsible for replacing the items. Also, the backfilling that the contractors had done to date was a mess. Ray Marsh told him the contractor doing the work was responsible and that he would speak with Linda Armstrong at Thoma tomorrow about the problem. Larry Shufelt wanted to know what the status of the clean up at the two residences on Daisy Hollow Road was. Ray told him that the documentation had been turned over to Ron Walsh, the newly appointed Town attorney. Lee Knuppenburg, Code Enforcement Officer, and Ron Walsh will be meeting to go over what has been done and what the next steps should be to get this resolved. Kristine Faust wanted to know what was being done about the Liddington Hill Road issue. Ray told her that the issue was in the same status as those on Daisy Hollow Road. He also told her that he had requested that a speed limit be posted on the road. The request goes from the County to the State. The State, in turn, evaluates the request and reports back to the County with their findings/recommendations. The County then reports back to the Town as to whether the request was approved or not. Bills listed on General Abstract #4, vouchers #59483, Highway Abstract #4, vouchers #27432, and Harford Mills Water District #1, Abstract #4, vouchers #8411 were read by the clerk and submitted to the Board for review. RES #28: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Dave Stoner made a motion to adopt Resolution #28. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ken Teeter notified Ray Marsh that two monetary modifications were needed regarding the Water District Project due to additional equipment/ electrical modifications. For Contract #1, General Construction with LRS Excavating, an increase of $1,310.00 will be needed to cover the installation of an additional check valve in the pump house as well as a new blow -off hydrant to be located at the east end of the distribution system. For Contract #2, Electrical with Blanding Electrical, an increase of $6,882.87 will be needed to cover the cost of two new well pump starters and modifications to the electric 271 and pump control systems. This was originally bid on as a 2 -phase system, but in actuality a 3-phase system is needed. Blanding Electrical was granted the contract because their bid was about $6,800.00 less than their closest competition. The amount of the increase suggests a rather significant oversight on someone's part, but in order for the project to be completed successfully, a 3-phase system will be needed. After much discussion, it was decided that a viable option would be to split the difference in cost with Blanding Electric. RES #29: BE IT RESOLVED that the Town Board approve the modification to Contract #1 in the amount of $1,310.00 for the installation of the additional equipment. Ray Marsh made a motion to adopt Resolution #29. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #30: BE IT RESOLVED that the Town Board authorize Ray Marsh to talk with Ken Teeter about splitting the cost of the $6,882.87 increase needed by Blanding Electric to complete their work on the Water District Project. Dave Stoner made a motion to adopt Resolution #30. Daryl Cross reluctantly seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Scott Elston, Cortland County Legislator, gave his report, which is on file at the Town Clerk's. office. He announced that the sales tax distribution plan had been amended. This means that the tax money for highway expenditures that previously had to be requested each quarter by the highway superintendents will now be distributed automatically with the regular quarterly sales tax payment Scott also reported that the Municipal Amnesty Day at the County Landfill was reinstated and will be held on May 12, 2004. Scott had received a call from a Town resident concerned about the excessive rate of speed that vehicles, in particular tractor -trailers, were going through town. Scott said he would be willing to contact the Sheriff s Department and request that they station an unmarked car down here to do a survey or have them put up a speed limit detector sign. It was also mentioned that Harford Mills was having a similar problem and probably something should be done to try to slow speeders down in Harford Mills also. Scott told Ron Carpenter that he should contact Jim Murphy about salt storage buildings. He also said that he'd check to see if the County had an engineer that could help develop storage facility specifications for the Town Highway Department. Ray Marsh reported on the following correspondence: A letter was received from B.H.L.D. stating that they would not be submitting a bid for the cemetery maintenance this year. RES #31: BE IT RESOLVED to place a legal notice in the Cortland Standard requesting bids for the maintenance of the Harford and Harford Mills Cemeteries. The bids must be received prior to the next Town Board meeting on May 3, 2004. Dave Stoner made a motion to adopt Resolution #31 Ray Marsh seconded the motion. 272 Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Received information on the Collateral Source bill — Ron Walsh will check on this to see what this is about Check for $1,250.00 from NYS Dept. of Child & Family Services for the Summer Youth programs David Ink intends to do a memorial garden (flag, flower beds) at the Harford Fire Station. It was suggested that the Town offer to buy a plaque for the garden rather than doing something at the Town Park. RES #32: BE IT RESOLVED to buy a plaque for the memorial garden at the Harford Fire Department pending approval of the Fire Department. Daryl Cross made a motion to approve Resolution #32. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee Knuppenburg, Code Enforcement Officer, submitted his report and it is on file in the Town Clerk's office. He reported that the dumpster located on Daisy Hollow Road that was mentioned at last month's meeting as being a hazard to motorist's had been moved out away from the road by the Town Highway Department. Paul Burhans, Dog Control Officer, report was submitted and is on file in the Town Clerk's Office. Ron Carpenter, Highway Superintendent, submitted his report and it's on file in the Town Clerk's Office. He had received an offer from the Town of Virgil for the broom. RES #33: BE IT RESOLVED to accept Virgil's offer for the broom and authorize Ron Carpenter to confirm the offer. Charles Rowland made a motion to adopt Resolution #33. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron also reported that Henry Carlson had notified him that someone had dumped garbage on his property again. Henry moved it to the shoulder of the road. The Town Highway department went and picked it up for him. The old roller is now in good running order and ready for auction. Brake repair was done on the six -wheeler, gear repair on the grader, replaced the cutting edge on the ten - wheeler, and replaced the windshield in the pickup. In addition, new 4' lights were installed at the Highway Garage office. Ron also stated that he'd like to purchase a small bulldozer in the $10,000.415,000 range. Daryl Cross said the used bulldozers are going really high. He felt that it would be better to save the money to go toward a new truck. Ron also brought up the possibility of raising Roger Hastings hourly wage. He's been employed by the Town for six months and is a good, dependable worker. 273 RES #34: BE IT RESOLVED to raise Roger Hastings pay by $.50 per hour. Ray Marsh made a motion to adopt Resolution #34. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron also reported that Charles Seaman had approached him about the possibility of part- time employment this summer. Ron would like to let him do mowing on an as needed basis. RES #35: BE IT RESOLVED to authorize Ron Carpenter to offer Charles Seaman a part-time mowing position for $9.00 per hour. Dave Stoner made a motion to adopt Resolution #35. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for March. RES #36: BE IT RESOLVED that the Supervisor's monthly report for March be approved as presented and read. Lee Brown made a motion to adopt Resolution #36. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Daryl Cross reported that the automatic dishwasher at the Town Hall is broken. He received an estimate of approximately $340.00 to fix it. The part cost about $170.00. This dishwasher is an industrial type washer and goes through a cycle in 3 minutes, so it would be very expensive to replace. RES #37: BE IT RESOLVED to repair the current dishwasher at the Town Hall. Daryl Cross made a motion to adopt Resolution #37. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #38: BE IT RESOLVED to adjourn the meeting at 9:50 pm. Daryl Cross made a motion to adopt Resolution #38. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye 274 Respectfully submitted, Diane Michaud, Harford Town Clerk 1 �I 11 275 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD May 03, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on May 03, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Ron Walsh; Town Attorney, and several Harford residents. The Minutes of the April 05, 2004 regular meeting were read for information and corrections. RES #39: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #39. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh opened the meeting up to the guests present at the meeting. David Ink presented a letter to the Board thanking everyone for their support of his original Eagle Scout project. He then submitted a project description for the new proposed project. He would like to build a Memorial flower garden with a flagpole for the fallen heroes of the Harford Fire Department at the town park. He asked the Board to approve the space at the town park. RES #40: BE IT RESOLVED to approve the Memorial flower garden at the Harford Town Park. Ray Marsh made a motion to adopt Resolution #40. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Patty Blackman spoke about the newly formed Harford Good Neighbor Fund. Money in the fund will be used to help Harford residents who find themselves having financial difficulties due to unforeseen circumstances. Their meetings will be open to the public unless applications are being discussed. She handed out a letter that is being sent to Harford residents and local businesses in surrounding communities requesting donations for the fund. Ray commended her and the committee for their endeavor. Tina Trescott asked the Board about using the Town Park on June 20 (or the Town Hall, in case of inclement weather) to hold a benefit for her father, Dick Blackman. RES #41: BE IT RESOLVED to approve the use of the Harford Town Park and/or the Town Hall for the benefit. Dave Stoner made a motion to adopt Resolution #41. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye 276 Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ginny Neff voiced her concerns to the Board about the extremely hazardous road conditions near her residence on Daisy Hollow Road. The road is eroding and she's worried that someone is going to be seriously hurt or worse. The County highway workers had told her that the funding wasn't available to properly repair the road, but if a petition was signed with enough signatures perhaps a grant could be obtained to do the necessary road work. Ray Marsh said that he'd send a letter to the county and have Scott Elston bring up the issue at the Highway committee meeting. Kristine Faust wanted an update on the Liddington Hill Road junk car issue. Ron Walsh said that the first step was to file the information with the court, and then the judge will issue a summons. The information has been submitted to the court system. Kristine had also noticed that someone had dumped furniture and other items on Owego Hill and Liddington Hill Road. Henry Carlson suggested that the Town pick it up on May 12. Unfortunately the Town doesn't have the resources to do this, but if the items were moved to the edge of the road the highway department would try to get to it. Daryl Cross suggested that the Town should look into hiring someone, like Bill Highfield, to haul junk that has been discarded along the roadway periodically. Kristine is also concerned about a plant she noticed is now growing wild in the area. It is called garlic mustard and if left unchecked, it will kill off the other wild flowers that currently grow. She was wondering if the Town could spray along the roadside and ditches to keep it from spreading. She said that Roundup is very effective against it. Ray said that he'd check into the Town's responsibility/ liability regarding spraying. Kristine is going to bring information on the plant to the next meeting. Diane Castrenze told the Board that the trailer park has a problem with cats running around the park and destroying property. They've been getting under trailers and tearing down the insulation. Other residents from the park said that they've contacted the SPCA about this, and the SPCA said that they didn't have the resources to come down and pick up the cats, but they'd take the cats if they were brought in. Unfortunately, the cats are wild. They also called Paul Burhans about coming down to trap them, but Paul felt that wasn't within the realm of his duties. Ray told them that he'd call Paul about it tomorrow. Larry Shufelt was wondering about the status of the Daisy Hollow Road junk car issues. Ron Walsh told him that the paper work had been submitted to the court system. Scott Elston, Cortland County Legislator, gave his report, which is on file at the Town Clerk's office. Lee Knuppenburg, Code Enforcement Officer, submitted his report and it is on file in the Town Clerk's office. He told the Board that Donald Riley had been granted a permit to put a trailer on his property that he was working on. The permit will expire this month. Ray asked Lee to call Mr. Riley to see what the status of the project was and if he needed to extend the permit. Daryl Cross brought up the issue of deed restrictions on property sold in Harford and how this should be handled. It was the general consensus that the Planning Board shouldn't have to look over deeds to see if any restrictions are stipulated. Lee suggested that a category be added to the permit application regarding deed restrictions. Ron Walsh will get something written up to add to the application and give ■ it to Lee. Ray Marsh reported on the following correspondence: A letter from Thoma Development Consultants regarding a deferred payment balance for the rehabilitation of Clinton Price's home at 51 Railroad Ave. After five years of living in the residence the total grant would have been forgiven and the recipient would have owed nothing. At the time of Mr. Price's death a balance of $7,518.43 was remaining. His estate is currently in the process of being settled. 277 RES #42: BE IT RESOLVED to forego collecting the remaining balance as long as the property remains in Mr. Price's family. Daryl Cross made a motion to adopt resolution #42. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye - Rachel Murray voiced a complaint that the contractors had dug up her invisible fence. Linda Armstrong is working on the issue. - Linda Armstrong had contacted the contractors regarding the pine trees, lilac and rose bushes that were destroyed during excavation on the Price property. The contractors are disputing the existence of any pine trees. - Information on the credit card machine was received. The machine can be rented for $39/month for a 48 -month lease or purchased out right for $950.00. To have an account costs an additional $9.95/month. It was decided to not pursue this offer any further and to give the information to Sharon Canfield. - Ray contacted Ken Teeter about splitting the $6,882.87 increase needed by Blanding Electric to complete their part of the Water District Project. Ken said that the 3-phase system wasn't in the original specifications, so the cost wasn't up for negotiation. A generator is needed (per the Health Department) as a backup system for the Water district. It needs to be able to run a 2hp pump to provide water to residences in case of a power outage. A thank you card was received from Gina Nourse. Bills listed on General Abstract #5, vouchers #844100, Highway Abstract #5, vouchers #34441, and Harford Mills Water District #1, Abstract #5, vouchers #12413 were read by the clerk and submitted to the Board for review. RES #43: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Ray Marsh made a motion to adopt Resolution #43. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Walsh looked into the Collateral Source Bill. The bill supports having the public and private sector under the same guidelines regarding settlements on the loss of future wages. RES #44: BE IT RESOLVED that the Harford Town Board support the Collateral Source Bill. 278 Ray Marsh made a motion to adopt Resolution #44. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Daryl Cross reported that the dishwasher at the Town Hall has been repaired. The five bids that were received for the mowing/trimming of the Harford and Harford Mills cemeteries were opened and read. - Donald Moore: $4,600.00 for the 2004 -mowing season Bob Julian: $60.00 per mowing for the Harford Cemetery, $75.00 per mowing for the Harford Mills Cemetery plus $15.00/hour for trimming bushes and shrubs - Bryan Knapp: $1,800.00 for the2004 mowing season - James Starks: $100.00 per mowing per cemetery - Robert Earl: $2,600.00 for the 2004 mowing season RES #45: BE IT RESOLVED to offer the mowing contract to Bryan Knapp. Daryl Cross made a motion to adopt Resolution #45. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Paul Burhans', Dog Control Officer, report was submitted and is on file in the Town Clerk's Office. Ron Carpenter, Highway Superintendent, submitted his report and it's on file in the Town Clerk's Office. The highway department has been working up in Briggs's Gulf, Owego Hill and Adams Road. He also reported that people had been dropping tires off at the Highway Garage and unfortunately he's gotten about 20 tires still on the rims. The Supervisor submitted and read his monthly report for April. RES #46: BE IT RESOLVED that the Supervisor's monthly report for April be approved as presented and read. Dave Stoner made a motion to adopt Resolution #46. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #47: BE IT RESOLVED to adjourn the meeting at 10:10 pm. Ray Marsh made a motion to accept Resolution #47. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 279 -I STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD June 07, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on June 07, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Scott Elston; County Legislator, Lee Knuppenburg; Code Enforcement Officer, Ed McHale; Zoning Board Chairman, George Chevalier; Town Historian and several Harford residents. The Minutes of the May 03, 2004 regular meeting were read for information and corrections. RES #48: BE IT RESOLVED to approve the minutes as read. Ray Marsh made a motion to adopt Resolution #48. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh opened the meeting up to the guests present at the meeting. David Ink updated the Board on the status of the Memorial Garden he's working on and gave them dates that the dedication of the Memorial Garden could be done. They asked David to contact the Fire Department to set the date up. George Snavely asked what he would need to do to get a service garage permit. Lee Knuppenburg told him he'd need to apply to the ZBA for a variance. Ed McHale told him what he needed to do to get the process started. Carl Totman wanted to know the status of his building permit application. It had been approved by the Planning Board and passed on to the ZBA because a variance would be needed. Ed McHale will be putting a legal notice in the Cortland Standard this week about the variance request along with the date and time of the public hearing. RES #49: BE IT RESOLVED that the Harford Town Board approve the building permit pending ZBA approval. Dave Stoner made a motion to adopt Resolution #49. Ray Marsh seconded the motion. Daryl Cross -Abstained Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye A building permit application for Craig and Wendy Sicina was submitted from the Planning Board to the Board for review and approval. RES #50: BE IT RESOLVED that the Harford Town Board approve the building permit. Lee Brown made a motion to adopt resolution #50. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye 282 Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ed McHale wanted to know what the procedure is for filling a vacancy on the ZBA. Ray Marsh told him that the Board would need to receive the person's resignation letter, then Ed would need to submit the names of individuals interested in the vacancy and the Board would then appoint someone to the position. George Chevalier, Town Historian, submitted his annual report, which is on file in the Town Clerk's office. George is continuing his research project of Harford's Civil War records trying to reconcile some inconsistencies he's encountered. In addition, he's recently spent numerous hours working on the cemeteries trimming and clearing brush and bombing woodchuck holes. Ray Marsh commended George on his dedication and told him that his efforts were greatly appreciated. Bills listed on General Abstract #6, vouchers # 101-# 117, Highway Abstract #6, vouchers #42450, and Harford Mills Water District #1, Abstract #6, vouchers #14-#16 were read by the clerk and submitted to the Board for review. RES #51: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Charles Rowland made a motion to adopt Resolution #51. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ginny Neff wanted to know if there had been any progress made at the County level with regards to getting the necessary repairs made to Daisy Hollow Road. Both Ray Marsh and Scott Elston had written a letter to the County stating the problem. In addition, Scott had spoken with Joe Eggleston at the County Highway Department about the situation. Ginny suggested that while Scott is making the case for extensive repairs at the County level perhaps the State Police or the Sheriff's Department could be contacted and asked to patrol that section of Daisy Hollow Road more so that cars would slow down. She also felt if a car count was conducted, perhaps the County would assess a higher priority to the project due to the relatively high volume of traffic on the road. Both Ray and Scott said that they'd call the State Police and/or the Sheriff s Department. Scott Elston submitted his report, which is on file in the Town Clerk's Office. Scott reported that last month's County Amnesty Day was very successful and that he would be lobbying for an Amnesty Day again next year. He also reported that the County Legislature had approved an agreement to out load gravel to the Owego Harford Railroad by the Cortland County Highway Department. The County Highway Department is licensed to operate a gravel mine in the Town. The name of the gravel mine is the Kimmich Mine. Scott also reported that traffic violation tickets issued in the Harford Township over the last six months were lower than usual. He said that both the State Police and the Sheriff's Department are currently short staffed, so they haven't been able to spend as much time in this area on traffic detail. Lee Knuppenburg submitted his report and it's on file in the Town Clerk's Office. Ray asked him if there were any new developments with regard to the Hilsinger Road issue. Lee said that he'd contacted the Health Department about the residence and was waiting L'183 for them. Since a building permit was never applied for, Ray asked Lee to continue to work on the issue. Ray signed a form authorizing Lee as Harford's representative on the International Code Council. RES #52: BE IT RESOLVED that Lee Knuppenburg be designated the ICC Voting Member representing the Town of Harford. Daryl Cross made a motion to adopt Resolution #52. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Paul Burhans', Dog Control Officer, report was submitted and is on file in the Town Clerk's Office. Ron Carpenter, Highway Superintendent, submitted his report and it's on file in the Town Clerk's Office. He reported that the railing had been repaired at the Town Hall. He also reported that he hadn't received any information on the bid pricing for stone from the County. Scott Elston said that he'd check into this for him. The Supervisor submitted and read his monthly report for May. RES #53: BE IT RESOLVED that the Supervisor's monthly report for May be approved as presented and read. Lee Brown made a motion to adopt Resolution #53. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray reported on the following correspondence: From Timothy Buhl regarding another Change Order needed for LRS Excavating to complete their work for the Harford Water System Replacement Project. The area surrounding the two existing wells needs to be restructured which would require the removal of the deteriorated concrete collars, installation of bentonite to seal the areas around the well casings, installation of new well caps, removal of the existing vegetation in the drainage way, and the installation of a new rip -rap channel to enable drainage away from the wells. Additionally, a new stainless steel butterfly valve needs to be installed in the pump house to allow for throttling the pumping rate of the wells in order to minimize aquifer formation disturbance and the creation of sediment in the water. The total cost of Change Order #2 — LRS would be $5,773.50. RES #54: BE IT RESOLVED that the Town Board approve the modifications requested in Change Order #2 for the additional amount of $5,773.50. Dave Stoner made a motion to adopt Resolution #54. Charles Rowland seconded the motion. Daryl Cross -Abstained Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye • Per Audrey Rider, guards are needed on the florescent lights in the kitchen. Ron Carpenter will look into this. • Ron Carpenter took the roller that was at the Highway Garage to the auction and it sold for $540.00. • A check for $875.00 was received from the NYS Court System for fines collected by the Town Justice during the last quarter • A check for $12,910.61 in sales tax monies was received from the County Ray Marsh said that since the regular monthly meeting for July would fall during the Fourth of July holiday weekend the next meeting will be held on July 12 at 7:30 pm. RES #55: BE IT RESOLVED to adjourn the meeting at 10:20 pm. Dave Stoner made a motion to adopt Resolution #55. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 285 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD July 12, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on July 12, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Scott Elston; County Legislator, Lee Knuppenburg; Code Enforcement Officer, Ed McHale; Zoning Board Chairman, Ron Walsh; Town Attorney, Paul Allen; County Legislator and Chairman of the Cortland County Highway Committee, and Ginny Neff. The Minutes of the June 7, 2004 regular meeting were read for information and corrections. On Resolution #54 Daryl Cross' vote should have been recorded as Nay rather than Abstained. RES #56: BE IT RESOLVED to approve the minutes as read and corrected. Ray Marsh made a motion to adopt Resolution #56. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Scott Elston introduced Paul Allen to the Board. Paul Allen reported that the Highway Committee has been working on a comprehensive long-term plan to get the necessary repairs to the county roads. Ray Marsh asked what time duration we're looking at. Paul said that the time frame they were working on was three to five years. Ginny Neff spoke about her efforts to get the necessary repairs to Daisy Hollow Road. A 25 mph caution sign has been installed and last week the County Highway Department did some surface repair work on the road, but Ginny pointed out that this is only a temporary fix. In the past when the County has done surface repair work on this section of the road it hasn't lasted. Scott said that there is a slope slump occurring and this problem isn't easily fixed. Ginny said that because of the high volume of traffic, including buses going to Greek Peak, this section of road needs to have a higher priority assessed to it. She's collecting signatures on a petition, and she's also going to visit the numerous school bus garages that use the road to transport children to Greek Peak. Scott asked her to request that the superintendents write a letter stating that they have to use this section of highway in order to get to Greek Peak. Ginny would also like an updated car count done and had spoken with Sheriff Price about this. Scott had brought the most recent count, but that was from 2001. Daryl Cross wanted to know who determines the cost of the project and if the work would be put up for bid. Scott said that more than likely an outside engineering firm would be hired to evaluate the situation and make a recommendation as to what course of action would be best to remedy the situation. As for if the work would be put up for bid, he wasn't sure. Daryl pointed out to Scott that putting the work up for bid might be the best option, especially if in the contract a specific guarantee of work was stated making the company awarded the job liable for repairs if their work didn't resolve the problem. Scott asked the Board members if they had any opinion on the following three items: • The number of County Legislators, should there be less for Cortland County or remain the same? • The County Treasurer position, should the position remain an elected position or be an appointed position? • The County Coroner positions, should these positions remain as elected positions or should a medical examiner join the team as an appointed official? Paul Allen said any comments on the above issues should be e-mailed to: GED@Cortland/Co.org Ed McHale reported that he'd held a public meeting and that the variance needed for Carl Totman's building permit application had been approved. The variance request needed for George Snavely's repair garage had been denied. Ed also gave the Board and update on his water business. He's anticipating that they'll be pumping about 10,000 gallons of water each day and having three trailers going out each week. Lee Knuppenburg, Code Enforcement Officer, gave his report, which is on file in the Town Clerk's office. Ray asked Lee if any progress had been made with regards to the Hilsinger Road issue. Lee had spoken to Ron Walsh, the Town Attorney, and Ron will be getting the paper work together to have a summons served. Ray also asked Lee if he'd gotten an update from Bruce Bard as to when he'd be replacing the fire escape steps at the Town Hall. He hadn't, but thought that if the Town Clerk sent him a letter perhaps he'd work it into his work schedule more quickly. Lee will get Mr. Barb's address. Bills listed on General Abstract #7, vouchers #1184129, Highway Abstract #7, vouchers #51459, and Harford Mills Water District #1, Abstract #;, vouchers #17418 were read by the clerk and submitted to the Board for review. 7 RES #57: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Lee Brown made a motion to adopt Resolution #57. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Walsh, Town Attorney, reported that he's working on the outstanding Liddington Hill Road issue and, as stated earlier, will be getting the paper work together so that a summons can be served with regard to the Hilsinger Road building code violation. Ray reported on the following correspondence: • A check from the Town of Virgil for $3,250.00 for the purchase of the broom • A check for $2,449.51 from Real Property Services • Thoma Development Consultants will be working to resolve the Railroad Ave. problem resulting from the Harford Mills Water District #1 Improvement Project. • Bob Howe, from the Election Office, that a letter would be forthcoming listing problems that need to be addressed if the Town Hall is to remain the polling location for the Town of Harford. The Dog Control Officer's report was submitted and is on file in the Town Clerk's Office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that he'd replaced the brake canisters on the single axle truck. He and his crew have been working on Bleck Road and Owego Hill Road. He also reported that he would need new tires for the pick-up soon. Also, with regard to the salt storage building he's trying to get funding for, he now needs to get a cost estimate to turn in to Amanda Barber at the Soil & Water Conservation Office. The Supervisor submitted and read his monthly report for June. 1 1 1 RES #58: BE IT RESOLVED that the Supervisor's monthly report for June be approved as presented and read. Daryl Cross made a motion to adopt Resolution #58. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #59: BE IT RESOLVED to adjourn the meeting at 9:35 pm. Ray Marsh made a motion to adopt Resolution #59. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 287 289 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD August 02, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on August 02, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Scott Elston; County Legislator, Lee Knuppenburg; Code Enforcement Officer, Ed McHale; Zoning Board Chairman, Lee Price; Sheriff, David Hartnett; District Attorney, Ken Teeter; Engineer, Carl Totman, Dianna and David Ink; Town residents. The Minutes of the July 12, 2004 regular meeting were read for information and corrections. RES #60: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #60. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye David Ink updated the Board on his Memorial Garden project. To date, he's logged about 360 hours on the project. The plaque that will be coming from the Specialty Trophy Shop in Dryden should be ready in about three weeks. The dedication can be scheduled with the Harford Fire Department after the plaque is in place. Ray Marsh told David that he'd done a very good job and asked him to keep the Board posted on any further developments. Lawrence Fitts addressed the Board regarding the need for a revaluation of property within the Town. Currently the property values are at 91 % for the 2005 tax roll. If a revaluation isn't conducted the property values for 2006 could easily drop to the low or mid eighty percent range. The equalization rate should be at or close to 100%. Allowing the rate to drop into the 80's would have a negative impact on the Town, especially with regard to local school tax rates. Lawrence Fitts proposed that a revaluation be done early in 2005. It would cost the Town $6200.00 to have the 612 parcels within the Town revaluated. The State would pay the Town a one-time fee of $5.00 per parcel totaling $3060.00, which would help to defray the cost. RES #61: BE IT RESOLVED that the Harford Town Board herein authorizes Lawrence E. Fitts, the Town Assessor, to do a 100% revaluation of properties within the Town of Harford, provided that revaluation be conducted in accordance with Rules and Regulations of the State of New York that will entitle the Town of Harford to receive reimbursement under Payment 4. Daryl Cross made a motion to adopt Resolution #61. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye David Hartnett, the Cortland County District Attorney, introduced himself to the Board. He has been with the District Attorney's office for twenty years this October. Currently 06111 his staff consists of three full-time assistants and 2 part-time assistants. If any questions come up in the future, he said to please contact him. Lee Price, Cortland County Sheriff, said that last year the Town had 207 calls to the 911 Center. So far this year there have been about 4 more per month than last year. He said this is a trend throughout the County. Additionally, he reported that the radar trailer had been set up as requested and that 34 traffic tickets had been written within the Town so far this year. Some of the programs he's currently working on are: • Reverse 911 program- would allow them to automatically call people in a specific area to give them information. For example, if a person was reported missing, they'd alert people in the area that the person was last seen. • Direct dispatch of City Police from the 911 center • Phase 2 on wireless phones (mapping) - when an emergency call comes in on a cell phone they'll be able to locate the area that the call was made from • Update the fire service communication tower He also reported that a new program is being set up to aid law enforcement in preventing terrorism called Operation Safeguard which basically requests that citizens stay alert and notify law enforcement if they see or hear anything suspicious. Ken Teeter gave a status report on the Harford Mills Water District Improvement project. The well house is completed, the connections are done and Blanding Electric has completed their part of the contract. There are two outstanding issues: 1. Water quality problem — Ken will be talking with the Health Department and Buck Laboratory tomorrow. Bill Highfield has spent a lot of time trying to pinpoint the problem. He's noticed that when he shuts one of the pumps off, the pressure drops to 0 within 15-20 minutes. That is probably not causing the problem and Bill thinks that the discoloration is due to some kind of reaction with the chlorine. 2. Railroad street restoration — the street is in poor condition after LRS did their excavation work. Ray Marsh said that he feels LRS needs to leave the street in as good of condition as it was when they started the project. Ken Teeter will meet with LRS on Wednesday to try to resolve this. LRS has requested another change order to purchase 2 additional check valves at a total cost of $660.00 RES #62: BE IT RESOLVED that the Harford Town Board approve the modifications requested by LRS in Change Order #3 for the additional amount of $660.00 Ray Marsh made a motion to adopt Resolution #62. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee Knuppenburg, Code Enforcement Officer, gave his report, which is on file in the Town Clerk's office. Regarding the outstanding Hilsinger Road zoning problem, Ray Marsh had recently spoken with Ron Walsh about it. Ron is working on the paper work to have a summons served. Carl Totman reported on his ordeal in trying to get a loan through for the installation of a new doublewide on his property. The lawyer needed proof that Harford didn't have any laws on the books regarding subdivisions. This was required even though a public hearing had already been held by the ZBA, the variance 291 was granted, and a building permit had been approved. Barb Stoner wrote on his tax map copies stating that no subdivision law was in effect for the Town. The lawyer accepted this, but said that a form letter stating this would be acceptable. Carl thought it would be helpful if the building permit application packet included a page listing different scenarios, (i.e. variances, subdivisions) and what needs to be done for each. Bills listed on General Abstract #8, vouchers #130-#142, Highway Abstract #8, vouchers #60467, and Harford Mills Water District #1, Abstract #8, vouchers #19420 were read by the clerk and submitted to the Board for review. RES #63: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Charles Rowland made a motion to adopt Resolution #63. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave, Stoner -Aye Scott Elston, County Legislator, gave his report, which is on file in the Town Clerk's Office. Ed McHale reported that the first truck load of water left last Thursday and that he's anticipating they'll be up to 6 truckloads a week by next week. He's signed a three-year agreement with a company from Brooklyn. RES #64: BE IT RESOLVED the Harford Town Board approve the building permit submitted for Roger Hastings. Charles Rowland made a motion to adopt Resolution #64. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • A check for $16,442.72 from the quarterly sales tax distribution • Diane Hill, Small Cities Program Administrator, will be here tomorrow to monitor the files for the Harford Mills Water Improvement Project. • The Harford community picnic will be held this Friday, August 6, at 6:00 pm at the Town Park, weather permitting, otherwise the picnic will be held at the Town Hall The Dog Control Officer's report was submitted and is on file in the Town Clerk's Office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. Ron reported that someone dumped a lot of canned goods in the dumpster at the highway garage. Because of all of the problems he's been having with garbage being put in the dumpster, he's about ready to have it removed. Daryl Cross 292 suggested we get the dumpster only for a couple of weeks each year. Ron said that he'd keep it there at least through the end of the year and see how it goes. Ron also submitted an estimate from R.C. Wilson Backhoe for paving the handicapped parking area in front of the Town Hall. RES #65: BE IT RESOLVED that R.C. Wilson Backhoe be hired to do the paving for the handicapped parking area at the Town Hall at a total cost of $1425.60. Daryl Cross made a motion to adopt Resolution #65. Charles Rowland seconded the . motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for July. RES #66: BE IT RESOLVED that the Supervisor's monthly report for July be approved as presented and read. Dave Stoner made a motion to adopt Resolution #66. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh said that due to the Labor Day weekend next month's meeting would be held on September 13 at 7:30 pm. Daryl Cross said that a special meeting maybe needed for the Harford Mills Water Improvement Project since the current project end date is prior to the next regularly scheduled Board meeting. RES #67: BE IT RESOLVED to adjourn the meeting at 10:20 pm. Dave Stoner made a motion to adopt Resolution #67. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 293 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 13, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on September 13, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Ron Walsh; Town Attorney, Mark Suben; Cortland County District Attorney candidate; Dianna and David Ink, and Larry Michaud; Town residents. The Minutes of the August 02, 2004 regular meeting were read for information and corrections. RES #68: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #68. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Mark Suben introduced himself to the Board. He spoke about his qualifications and his vision for fighting violent drug and gang -related crimes in the County. Dianna and David Ink stopped by to give an update regarding the Memorial Garden. They had just left the monthly Fire Department meeting and it had been agreed the dedication would take place on September 26, 2004 at 3: pm. The Fire Department is trying to get a Fireman's flag for the Memorial Garden. Audrey Rider will be posting notices around the Town about the upcoming dedication ceremony. Ray Marsh commended David for his hard work on the project. Ray had received a bill from Bruce Bard for the new fire escape steps at the Town Hall. The bid from Mr. Bard that the Board had accepted in October 2003 was for $2700.00 and the bill received was for $4200.00. The reason given for the additional amount was that the price of steel had gone up since the original bid and he'd had to subcontract the work out which in turn cost him more money. Daryl Cross said that Mr. Bard should honor his bid. Larry Michaud felt the same way and asked Daryl what he does when he underbids a project. Daryl said that when he bids on a job, if the job ends up costing him more than he'd originally estimated, he doesn't pass the additional cost on to the customer. Everyone agreed with this, but after much discussion the decision was made to pay the bill from Mr. Bard in full. RES #69: BE IT RESOLVED to approve the additional $1500.00 for the building and installation of the new fire escape at the Harford Town Hall making the total cost for this project $4200.00. Dave Stoner made a motion to adopt Resolution #69. Ray Marsh seconded the motion. Daryl Cross -Abstained Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye 294 Bills listed on General Abstract #9, vouchers #1434157, Highway Abstract #9, vouchers #68479, and Harford Mills Water District #1, Abstract #9, vouchers #21423 were read by the clerk and submitted to the Board for review. RES #70: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Lee Brown made a motion to adopt Resolution #70. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee Knuppenburg, Code Enforcement Officer, gave his report, which is on file in the Town Clerk's office. Scott Elston, County Legislator, called Ray letting him know that he'd be unable to attend tonight's meeting. Scott wanted to know if the Board would be interested in seeing a Power Point presentation on the County Treasurer issue that has been reported in the local newspapers over the past few months. It was decided that a formal presentation wasn't necessary. Ray Marsh reported on the following correspondence: • A contract from Dryden Ambulance for service to Harford at a cost of $5000.00 for 2004. A letter was also enclosed stating that they'd like to go to a two-year contract with the Town at a cost of $5300.00 per year for 2005 and 2006. RES #71: BE IT RESOLVED to accept the Dryden Ambulance two-year contract for 2005-2006 at a cost of $5300.00 per year. Daryl Cross made a motion to adopt Resolution #71. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye • From the State Retirement Fund — requesting money budgeted for this purpose be put in a reserve account. Gina Nourse composed a resolution covering this, which is similar to the resolution adopted by the Town of Virgil. Ray would like to discuss this more at the next meeting. • From The Governor's Office for Small Cities — an extension was granted for the Harford Mills Water District Improvement project. The new end date is . November 30, 2004. The Railroad Ave restoration issue still hasn't been resolved. $6000.00 has been withheld from LRS which they will forfeit unless they restore the road. Daryl Cross asked why the full 10% wasn't held back as had originally been agreed on. Ray said that this was the only unresolved problem. Daryl said that if the full 10% had been withheld, it probably would have made a bigger impression on LRS, and they might have tried to resolve the problem more quickly. 295 Ray Marsh stated the grant money funds were getting very low and wanted the Board's opinion about what to do about the $40.00/hour fee Bill Highfield has been getting for his duties with regard to the Water District Improvement project; when should the water testing, cleaning of the tanks, etc. revert back to his normal duties as the Harford Mills Water Superintendent? It was decided that Ray would invite Bill Highfield and Ken Teeter to next month's meeting to discuss this. • A check from the State Comptroller's office for $275.00 for fines collected by the Town Justice during the last quarter • A letter from the Association of Towns stating the State's intent to keep fees collected by local justices for traffic violations. • A letter from the Association of Towns stating that they intend to fight the above issue. • A letter from the Association of Towns stating that our dues for next year will be $400.00 The Dog Control Officer's report was submitted and is on file in the Town Clerk's Office. Ron Walsh, Town Attorney, reported on what he'd been working on for the Town. With regard to the Liddington Hill Road speed limit issue, he needed to know on what section of the road the lower speed limit would pertain to. Ray told him the entire road should be included. Ron requested that a resolution be passed. RES #72: BE IT RESOLVED to have Ron Walsh, Town Attorney, pursue the issue of getting the posted speed limit for the entire length of Liddington Hill Road to 25 mph. Dave Stoner made a motion to adopt Resolution #72. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He'd received a letter from the Cortland County Soil & Water Conservation District stating that they'd reimburse the Town up to $25,000.00 for expenses incurred in the building of a salt storage building. It was agreed that plans for a building with cost estimates was needed before any decision could be made. In addition, he'd disposed of the old fire escape that had been torn down to make way for the new at the Town Hall and purchased the materials needed to repair the ramp at the Town Hall. He'd contacted R.C. Wilson backhoe and they are scheduled to pave the handicapped parking area at the Town Hall on September 27. Ray had requested that Thoma and Scott Elston look for grant money to pay for getting the rest rooms at the Town Hall handicapped. accessible. He also said that the Town Hall is in need of some renovations; the roof has some noticeable problems, the windows should be replaced to help with heating costs, and the exterior of the building needs to be repainted. Charles Rowland said that perhaps the Hall should be sold and a new energy efficient building should be constructed to house the Town offices. Ray asked the Board to think about this issue. The Town Board of the Town of Harford will hold a Budget workshop meeting on September 20, 2004 at the Harford Town Hall at 7:00 pm. The Supervisor submitted and read his monthly report for August. 296 RES #73: BE IT RESOLVED that the Supervisor's monthly report for August be approved as presented and read. Daryl Cross made a motion to adopt Resolution #73. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye After the recent automobile accident that happened on Rt. 38 in front off the post office, Dave Stoner did some investigating about what could be done to alert motorist's to slow down when coming into town. He noticed that the first 40 mph speed limit sign motorist's see when traveling on Rt. 38 South is only 400' from the post office. He felt that perhaps the sign should be moved further north to give motorists more of a chance to get slowed down. Ron Walsh suggested that a "Reduced Speed Ahead" sign could be posted north of the current 40 mph sign. Ron will check into getting something done. RES #74: BE IT RESOLVED to adjourn the meeting at 10:50 pm. Ray Marsh made a motion to adopt Resolution #74. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 20, 2004 The Town Board of the Town of Harford met for a budget workshop meeting on September 20, 2004 at 7:OOpm at the Harford Highway Garage. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Lee Brown, Daryl Cross and Charles Rowland; Councilmen, Ron Carpenter; Highway Superintendent, Gina Nourse; Bookkeeper, and Diane Michaud; Town Clerk. The Board reviewed the Budget line by line. The proposed budget for next year includes some salary increases, money for the revaluation of property within the Town, and money to start some of the necessary renovations on the Town Hall and Highway Garage. The amount to be raised by taxes would be $5.97 per $1,000 assessed value as compared to last year at $5.56 per $1,000 assessed value. The Budget will be reviewed again at the regular Board meeting on October 04, 2004. Immediately following the review a public hearing on the budget will be held starting at 8:00 pm. The workshop meeting was adjourned at 9:40 pm. Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 297 X99 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 04, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on October 04, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Dianna and David Ink; Town residents. The Minutes of the September 13, 2004 regular meeting were read for information and corrections. On Resolution #69, Daryl Cross' vote should have been recorded as Aye rather than Abstained. RES #75: BE IT RESOLVED to approve the minutes as read and corrected. Ray Marsh made a motion to adopt Resolution #75. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye The minutes of the Budget workshop meeting were read for information and corrections. RES #76: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #76. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye David Ink handed Ray Marsh a form needing his signature. In addition, David requested that Ray write a letter regarding the work he'd done on his Eagle Scout Project. Ray Marsh reported on the following correspondence: • A card from David Ink thanking the Board for their support on the Memorial Garden project • A letter from Bernard Thoma stating that the Community Development Block Grant application for Fiscal Year 2004 had not been approved. He's requested the review sheets from the Governor's Office for Small Cities for the application process and after he's looked them over he'll determine if it makes sense to resubmit the application. • A check for $4,717.00 from the State of New York for State aid • A letter from the State of New York, Office of Real Property Services acknowledging receipt of an application for 2004 Maintenance Aid Assistance for the Town • A letter from Glen King from the Governor's Office for Small Cities regarding the monitoring visit the Town went through in August for the 2002 grant. They have three concerns and two recommendations. The concerns that need to be addressed are: 300 1. Financial Management — Bank statements, cancelled checks, vouchers and other documents related to the CDBG project need to be stored in a fireproof storage cabinet at the Town Hall. 2. Use of a Non -Competitive Procurement Method — Documentation needs to be added to the file stating the Board's reasons for hiring Bill Highfield as the Clerk of the Works for the project. 3. ADA Compliance —The Town Hall needs to become fully handicapped accessible. Their recommendations are: 1. Ongoing Water Quality Problem — They recommend the Clerk of the Works and Engineer seek assistance from the New York Rural Water Association. In addition, the operator should arrange to attend certification seminars. They request that they be informed of the resolution and notified when the Health Department issues an operating permit. 2. File Consolidation — The Town Clerk should consolidate all related files to the CDBG project in one location/cabinet. • A letter from Paul Allen, Chairman of the Governance Evaluation Committee, regarding Proposition No. 1 that voters will be voting on this November. He'd like the opportunity to give a Power Point presentation at the Board meeting that explains Proposition No. 1 (abolishing the elected County Treasurer position and creating an appointed County Comptroller position) • A letter from Gary Finch stating that the State Assembly has rescinded the section of the budget that contained the reallocating of justice fines to the State. The Senate still needs to act on this before the towns will be able to retain the revenues produced by non-moving violations. A letter from Karen Spafford requesting that the 2005 Town budget be sent to the Cortland County Real Property Tax office as soon as it's completed. • From Ken Teter — Harford Mills Water Project Closeout Items and Punchlist as of September 14, 2004. There are thirteen items on the list. The outstanding Railroad Street issue has been resolved. LRS will pay the Town $1650.00 to do the repair work. Ray Marsh declared the Public Hearing for the Preliminary Budget open at 8:00 pm. The notice of the Public Hearing was posted in the Cortland Standard. After all persons desiring to be heard for and against said budget had been heard, Ray Marsh declared the Public Hearing closed at 8:07 pm. RES #77: BE IT RESOLVED to approve the preliminary Budget as the Budget for the Town of Harford for 2005. Daryl Cross made a motion to adopt Resolution #77. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Bills listed on General Abstract #10, vouchers #1584174, Highway Abstract #10, vouchers #80486, and Harford Mills Water District #1, Abstract #10, vouchers #24425 were read by the clerk and submitted to the Board for review. RES #78: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. 1 0 FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Daryl Cross made a motion to adopt Resolution #78. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Lee Knuppenburg, Code Enforcement Officer, submitted his report, which is on file in the Town Clerk's office. Lee received a building permit application for a cell tower and needs to know what the fee for this type of application should be. Currently the Town doesn't have a law governing telecommunication facilities. Ray Marsh asked Scott Elston to have a copy of Virgil's law on this matter sent to the Town's attorney, Ron Walsh. A three-month moratorium was suggested, but after much discussion it was decided that a law should be in place by the end of the month if possible. RES #79: BE IT RESOLVED that the Harford Town Board authorize Ray Marsh, Town Supervisor, to contact Ron Walsh about getting a new law written governing telecommunication facilities and to make any necessary decisions with regard to this issue. Daryl Cross made a motion to adopt Resolution #79. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Scott Elston, County Legislator, presented his report which in on file in the Town Clerk's office. Last month he and Cathy Barber, County Historian, had lunch with the Harford Seniors at Creamery Hills. He said that Cathy gave an oral presentation about the History of the County Court Houses and that she did a fantastic job. The Dog Control Officer's report was submitted and is on file in the Town Clerk's Office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that the Town pick-up desperately needs new tires. Also, he finally succeeded in getting the County to make the necessary road repairs to the section of Rt. 38 within the Town limits and at the intersection of Rt. 38 and Creamery Road. Ron has been looking into getting a new bucket for the excavator. He found one for $1500.00 (list price of $2500.000 less $1000.00 trade-in for the old bucket), but would like to actually see the bucket before making a decision. RES #80: BE IT RESOLVED that the Harford Town Board authorize Ron Carpenter to make the necessary decisions with regard to the purchase of a new bucket for the excavator. Dave Stoner made a motion to adopt Resolution #80. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Ray Marsh presented a fax from Bill Highfield with his proposed reduced hourly rates for his duties with regard to the Harford Mills Water project. 302 RES #81: BE IT RESOLVED that the Harford Town Board accept the new rates submitted by Bill Highfield for payment of his responsibilities with regard to the Harford Mills Water project. Lee Brown made a motion to adopt Resolution #81. Dave Stoner seconded the motion. Daryl Cross -Abstained Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Ray Marsh reported that the safe he has been using desperately needs to be replaced. RES #82: BE IT RESOLVED that the Harford Town Board authorize Ray Marsh to purchase a new safe. Daryl Cross made a motion to adopt Resolution #82. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for September. RES #83: BE IT RESOLVED that the Supervisor's monthly report for September be approved as presented and read. Dave Stoner made a motion to adopt Resolution #83. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray -Marsh -Aye Dave Stoner -Aye RES #84: BE IT RESOLVED to adjourn the meeting at 9:10 pm. Lee Brown made a motion to adopt Resolution #84. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 303 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 01, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on November 01, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Ron Walsh; Town Attorney, Scott Elston; County Legislator, Ken Teter; Engineer, Fran Cary and Chris Bevans; FMHC Corporation, Larry Michaud, Bert Neff, Dick and Gaynor Russell. The minutes of the October 04, 2004 regular meeting were read for information and corrections. RES #85: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #85. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Chris Bevans gave a presentation to the Board on the proposed Owego Hill Road cell tower. The Cingular Wireless tower would be a self-supporting, 195' high structure with a chain-link security fence around it. The tower would have antennas to support three additional carriers. Dick Russell asked if it would be possible for the Harford Fire Department to get one of the available antennas for their transmissions. Fran Cary said that they'd need to contact the Fire Chief before a final okay could be given. Ron Walsh went over the procedure that the Board needs to go through with this type of project. He will talk with Lee Knuppenburg and the Board and have a new local law prepared so that a public hearing can be held by the end of the month. Daryl Cross asked if all the proper insurance would be in place prior to starting construction on this project. Lee Knuppenburg stated that insurance and other pre -construction issues are covered under our current law. Chris Bevans asked what the Building application fee might be. Ron Walsh stated that he felt $1000.00 would be a fair fee. Chris asked if they had tentative approval for the project. Ray Marsh said yes, providing nothing came up at the public hearing that would prevent the project from going forward. In addition, Cingular would have to pay the $1000.00 application fee, agree to annual inspections on the facility, and guarantee the Fire Department would have one of the available antennas. Chris said that after the public hearing if everything goes through, he'd need an invoice for Cingular Wireless on Town letterhead with the application fee. Ken Teter reported to the Board that $3500.00 is still being withheld from LRS until the outstanding issues with their work on the Harford Mills Water Project have been resolved. LRS is working on the issues. Ken recommended that the Board approve the check be cut for the remainder and not sent until the outstanding issues have been resolved. RES #86: BE IT RESOLVED that a check for the remaining balance of $3500.00 be cut for LRS. FURTHER RESOLVED that the check will not be sent to LRS until all the outstanding issues listed in the closeout documents have been resolved. Dave Stoner made a motion to adopt Resolution #86. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye "04 Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ken Teter then reported on the water quality problem. When water containing high iron content is chlorinated it makes any water discoloration worse. He has found three options available for clearing up the discoloration of the water. 1. Filtration — captures the particles in the water causing the discoloration. The process is very similar to that of the filtration system on a swimming pool. The method is expensive. An additional $3000.00 would be needed for just the additional equipment (3 tanks). 2. Cartridge filtration — filters out the particles with cartridges. The initial outlay of funds would be about $1400.00. In addition, each nonreusable cartridge costs $50.00. Ken couldn't determine how often the cartridges would need to be replaced. 3. Sequestering — encapsulate the iron so that when the water is chlorinated the discoloration won't happen. This system is currently being used at Creamery Hills so Bill Highfield is very familiar with it. The cost for equipment would be $450.00 plus $75.00 for a gallon container of a blended polyphosphate. The gallon should last approximately 80 days. Of the three options, Ken is leaning toward option #3, but before making any firm recommendation he'd like to see the Creamery Hills system. If after seeing the system it still looks like a viable option, he'd then like to do a pilot program to see what the results would be with the Harford Mills water. Daryl Cross had spoken with Bill Highfield abound the sequestering system being used at Creamery Hills. The water problem they have is different than the Harford Mills water problem. In addition, the system initially ruined the hot water heating elements. Ken said that he'd like to have a system in place within two weeks. Bill Highfield hasn't installed the new meters yet because of the poor water quality. He needs to get the meters installed before the end of the month in order to be paid with grant money. RES #87: BE IT RESOLVED to approve the purchase of the sequestering system (Option #3) if Ken Teter determines after his testing that the system will resolve the Harford Mills water problem; otherwise the filtration system (Option #1) is approved for purchase. Daryl Cross made a motion to adopt Resolution #87. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dick Russell asked what could be done about the trucks coming into Town with jake brakes. He said when truckers are coming into Town on Route 221 and apply their breaks to slow down for the corner by the trailer park; the noise would wake you from a sound sleep. Daryl Cross said that the hill outside of Newfield on Route 13 has a "Maximum — 90 decibels" sign. Dick suggested that perhaps the speed limit should be lowered. Ray Marsh asked Scott Elston to contact the Sheriff's Department about coming down and monitoring this. Scott said that he'd look into this. Bert Neff thanked the Board for their support with regard to the memorial for his son. He was wondering if Carl Edmond's stone could be cleaned. A power washer might work, but if not, they have special acid for cleaning these types of objects. Ray Marsh asked Ron Carpenter to try the power washer on the stone. Bert Neff then asked Scott Elston to find out why the County placed the traffic counters on Daisy Hollow Road where they did. He said an accurate count wasn't obtained because traffic coming onto Daisy Hollow from Willow Crossing and Meeting House Road was never counted. He then 305 asked Scott why money was spent to'restone and oil the best part of Daisy Hollow Road and several other roads within the County this summer, but no money was made available to repair the dangerous section of Daisy Hollow Road.' Scott said that the bad section had been patched this summer. He realized that this was only a temporary fix, but unfortunately there is no quick and easy fix for this section of Daisy Hollow. Scott said that he'd written letters and brought this up at committee meetings so the County officials are well aware of the problem. Lee Knuppenburg, Code Enforcement Officer, submitted his report, which is on file in the Town Clerk's office. Lee received a building permit application for a windmill. Before approving the application he would like to know if there should be any special regulations regarding this type of construction. Ron Walsh suggested that an assurity bond be required in case the structure was ever abandoned. Ray Marsh asked Ron Walsh to look over the application material and discuss it at the special meeting that will be held in a couple of weeks. Bills listed on General Abstract #11, vouchers #175-9186, and Highway Abstract #11, vouchers #87495 were read by the clerk and submitted to the Board for review. RES #88: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the vouchers submitted by Thoma for the Harford Mills Water District be approved as submitted and the checks signed. Dave Stoner made a motion to adopt Resolution #88. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Scott Elston, County Legislator, presented his report, which is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. He received a call from Mrs. McHale requesting three "Truck" signs be put up for their water business on Creamery Rd. He contacted the County and someone came down to look at the area around the business (Harford Glenn Water). His recommendation was that two signs be put up on Creamery Road; one above and one below the business. He felt that a sign on Seamans Road wouldn't be necessary. The Dog Control Officer's report was submitted and is on file in the Town Clerk's Office. Ray Marsh reported on the following correspondence: • Check for $1650.00 from LRS to reimburse the Town for making the necessary repairs to Railroad Ave. • Check for $879.61 from Haefele TV for the franchise fee • Letter sent to Gina Nourse from Scott Schrader regarding the formula for figuring Workers' Compensation Rates. For 2005, the Town's portion is $24,547.00. • From Fran Pizzola, Access Coordinator — a letter summarizing what needs to be done at the Town Hall regarding handicapped accessibility. 1. resurface the parking lot; move the handicapped parking signs in front of the newly designated handicapped parking spaces 2. Ramp — replace boards that are warped, add handrails, and move the bulletin board away from the ramp 3. Fix the threshold at the door to be beveled to no more that '/z inch. 4. Install a kick plate on the door 300 5. Secure all door mats 6. Install visible and audible alarms. She also sent information on approved rest room designs • Request from Gina Nourse that the Resolution to Establish a Retirement Reserve be rescinded RES #89: BE IT RESOLVED to rescind the Resolution to Establish a Retirement Reserve fund. Ray Marsh made a motion to adopt Resolution #89. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye • Ron Walsh okayed the Dryden Ambulance contract • From the Town Clerk — Larry Carr, contractor from McLean, stopped in asking if the Board was planning on painting the exterior of the Town Hall. He said he'd charge $1000.00 to scrape off the old paint, calk the windows, prime and paint the building. The Town would be responsible for providing the primer & paint. He has references and his own insurance. Ray asked the clerk to find what the Town paid the last time the Hall was painted and let him know. • From the Town Clerk — list of outstanding accounts for the Harford Mills Water District #1. RES #90: BE IT RESOLVED to approve that the clerk send the list of outstanding Harford Mills Water District accounts to the Real Property Office to have these charges levied on their property tax bills. Charles Rowland made a motion to adopt Resolution #90. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for October. RES #91: BE IT RESOLVED that the Supervisor's monthly report for October be approved as presented and read. Dave Stoner made a motion to adopt Resolution #91. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye There will be a special meeting on November 29, 2004 at 6:30 p.m., at the Town Hall, to discuss the cell tower, windmill, and approve payment for any outstanding Harford Mills Water District Project bills. RES #92: BE IT RESOLVED to adjourn the meeting at 10:15 p.m. Ray Marsh made a motion to adopt Resolution #92. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 W STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 29, 2004 The Town Board of the Town of Harford met for a special meeting at the Harford Town Hall on November 29, 2004 at 6:30 pm to hold a Public Hearing on Local Law #1 for 2004 which would provide for the administration and regulation of telecommunication facilities constructed within the Town of Harford. A legal notice was published in the Cortland Standard stating the date, time and subject of the public hearing. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Sharon Canfield; Town Justice, Lee Knuppenburg; Code Enforcement Officer, Ron Walsh; Town Attorney, plus numerous town and county residents. Ray Marsh opened the Public Hearing at 6:40 pm. Lee Price, Cortland County Sheriff, asked if the slot reserved for the County Fire Department would be free of charge? Terri Burkholder, from FMHC Corporation, stated that a letter had been sent out on November 4 from Cingular agreeing to this. Scott Steve, County Legislator/Chairman, requested that three additional spots be reserved between 120' to 125' for the State Police and Sheriff's Departments. Ray Marsh stated that he felt that the County should negotiate with Cingular on this. Sharon Canfield asked if Cingular would rectify any television interference problems that occur after the tower becomes operational. Sharon said that they are not on the cable and when the tower went up on Route 38 between Richford and Harford Mills their television reception was ruined. They had to buy some equipment from Radio Shack to fix the problem. Terri said that she wasn't aware of any television interference being caused by cell towers. Kevin Whitney, President of the Fire Commission Association, said that he and his colleagues were there to show their support. He said that this should fix the Fire Department's telecommunication problems that currently exist in this area. Brian Pendall briefly described how the current tower in Virgil is set up; and he reiterated that this tower would be a real asset. Ray Marsh closed the Public Hearing at 7:50 pm. Ron Walsh went over what the responsibility of the Lead Agency with the Board. RES #93: BE IT RESOLVED that the Town Board of the Town of Harford be declared the Lead Agency for this project. Daryl Cross made a motion to adopt Resolution #93. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #94: BE IT RESOLVED that the Town Board of the Town of Harford declare that this project proposed by Cingular Wireless is a Type 1 action with a one and one half month construction time. Ray Marsh made a motion to adopt Resolution #94. Charles Rowland seconded the motion. Daryl Cross -Aye 3lv Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Walsh then went over the Full Environmental Assessment with the Board. This included the Site Description and Project Impact on all aspects of the environment. The complete document is on file in the Town Clerk's office. RES #95: BE IT RESOLVED that the Town Board of the Town of Harford agrees with the Environmental Assessment that was prepared and that the project poses no adverse effects to the environment. Charles Rowland made a motion to adopt Resolution 495. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Walsh went over the proposed Local Law #1. RES #96: BE IT RESOLVED that the Town Board of the Town of Harford approve Local Law #1 for the year of 2004. Daryl Cross made a motion to adopt Resolution #96. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #97: BE IT RESOLVED that the Cingular Wireless tower to be located on the Kimmich property on Owego Hill Road situated on approximately .24 acres with a height of 195' will have a 25 year lease and two off street parking places. Dave Stoner made a motion to adopt Resolution #97. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #98: BE IT RESOLVED the Town Board of the Town of Harford approve the application pending the filing of Local Law #1 with the State. Ray Marsh made a motion to adopt Resolution #98. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES 999: BE IT RESOLVED that an application fee of $1000.00 will be charged for the consideration and review of submitted documents for any telecommunication facility to be constructed within the Town of Harford. 3I(. aT Dave Stoner made a motion to adopt Resolution #99. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh asked if the Board could request that a light be put on the tower. Terri said that the FAA regulates the lighting and for a tower of this height, since a light is not required, a red light will be the type of light that the FAA would approve. She also asked that this request be noted as a condition for approval when returning the application. Ron Walsh said this would require an amendment to the newly adopted Local Law #1 and another public hearing. Ray said he'd set a date for the hearing and asked Ron to work on the amendment. Ron said that he'd put this in a notice to Cingular that the Board is considering a local law requiring that a red light be put on the tower. RES #100: BE IT RESOLVED that the Town Board of the Town of Harford approve the Cingular Wireless application contingent on the guarantee that the Fire District will be allowed to have an antenna on the tower free of charge and that the Code Enforcement Officer, after completing his review of the submitted materials, finds everything satisfactory. Ray Marsh made a motion to adopt Resolution #100. Daryl Cross seconded, the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray March submitted the Water District Improvement vouchers for review. RES #101: BE IT RESOLVED that the vouchers submitted from Thoma for the Harford Water District be approved as submitted and the checks signed. Dave Stoner made a motion to adopt Resolution # 101. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #102: BE IT RESOLVED to adjourn the meeting at 8:00 pm. Ray Marsh made a motion to adopt Resolution #102. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 313 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD December 06, 2004 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on December 06, 2004 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, and Scott Elston; County Legislator. The minutes of the November 01, 2004 regular meeting were read for information and corrections. In the last paragraph on page two, it was recorded that the sequestering water system being used at Creamery Hills had ruined the hot water heating elements, but it should have been recorded as the high manganese content in the water at Creamery Hills had ruined the hot water heating elements. RES #103: BE IT RESOLVED to approve the minutes of the regular meeting held on November 1, 2004 as corrected. Ray Marsh made a motion to adopt Resolution #103. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The minutes of the special meeting held on November 29, 2004 were read for information and corrections. The fourth paragraph on the first page should have stated .three additional spots be reserved between 120' to 150' for the State Police and Sheriff s Departments rather than 120' to 125'. The eighth paragraph should have recorded the Public Hearing closed at 6:50 pm. Resolution #101 should have been recorded as follows: BE IT RESOLVED that the final vouchers submitted from Thoma for the Harford Water District be approved as submitted. RES #104: BE IT RESOLVED to approve the minutes of the special meeting held on November 29, 2004 as corrected. Ray Marsh made a motion to adopt Resolution #104. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ann Hotchkins addressed the Board concerning the resubmission of the Rehabilitation Housing Grant application. The Public Hearing was declared open at 7:50 pm. Notice of the Hearing was published in the Cortland Standard. Ann went over the three categories that a Town can apply for CDBG funding: 1. Housing 2. Economic development 3. Public facilities improvements The application must me submitted by April 4, 2005. One more public hearing will be held prior to the application deadline. After all persons desiring to be heard for and against the grant had spoken, the public hearing was closed at 7:55 pm. 14 Ann explained that the Town's past performance for the 2000 housing grant and the 2002 water grant would be taken into consideration by the state when applying for a new grant. Ray Marsh asked what the cost to the Town would be for resubmitting the application. Ann said the fee would be no more than $500.00 and reimbursable. Ray asked the Board members if they felt the grant application should be resubmitted. Everyone was in favor so Ray asked Ann to go ahead with the application process. Scott Elston asked how and when people apply. Ann stated that a survey had been sent out to Harford residents, so those who had answered the survey and were not over the income limits were already on the radar. Additionally, an announcement will be posted in the Cortland Standard. Charles Rowland asked if funds were available for municipal buildings. Ann said not with this type of grant. Ann stated that at the next public hearing she'd have the proposed budget. Scott Elston, County Legislator, presented his report and it is on file in the Town Clerk's office. Lee Knuppenburg, Code Enforcement Officer, submitted his report, which is on file in the Town Clerk's office. Bills listed on General Abstract #12, vouchers #1874206, Highway Abstract #12, vouchers #96-#104 and Harford Mills Water District #1, Abstract #12, vouchers #26427 were read by the clerk and submitted to the Board for review. RES #105: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. FURTHER RESOLVED that the checks for the final vouchers submitted by Thoma for the Harford Mills Water District be approved and signed. Dave Stoner made a motion to adopt Resolution #105. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye The Dog Control Officer's report was submitted and is on file in the Town Clerk's Office. Ray Marsh reported on the following correspondence: • From the Association of Towns — the NYS Senate passed legislation on November 18 that will restore the fine moneys to local courts that had previously been taken away with the passage of the State Budget in August. The Association is requesting that letters be written to Governor Pataki asking him to sign into law S.7757/A.11845 which would restore the original justice fine distribution procedure that was in effect prior to August 2004. • Genesee/Finger Lakes Regional Planning Council requesting copies of the Town's 2004 & 2005 budgets. The information is needed for them to complete the assessment phase of the Local Laws to Protect Finger Lakes Water Quality project. • From the Cortland County Treasurer's Office — the third quarter 2004 Sales Tax distribution. The Town's portion is $16, 419.36 with a $17,500.00 credit • A check from the state from the Justice fund for $820.00 • From MEGA (Municipal Electric & Gas Alliance). They are a not-for- profit local development corporation established to assist local government agencies in procuring energy services at a lower cost. • From Gina — request that a resolution be passed regarding the surplus sales tax the Town received be applied to the real property in the Town. RES #106: BE IT RESOLVED that the Town Board of the Town of Harford request that $70,000.00 of the sales tax collected by the County be applied to reduce the amount of taxes levied against the Real Property in the Town of Harford for the fiscal year 2005. Ray Marsh made a motion to adopt Resolution #106. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter submitted his report, which is on file in the Town Clerk's Office. He notified the Board that he would be purchasing salt for the roads. The Supervisor submitted and read his monthly report for November. RES #107: BE IT RESOLVED that the Supervisor's monthly report for November be approved as presented and read. Dave Stoner made a motion to adopt Resolution #107. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye The next regularly scheduled monthly meeting will be held on January 10, 2005 starting at 6:30 pm to allow time for the books of the Supervisor, Town Clerk/Tax Collector and Justice to be audited. RES #108: BE IT RESOLVED to adjourn the meeting at 9:00 p.m. Daryl Cross made a motion to adopt Resolution #108. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 315 317 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD January 10, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on January 10, 2005 at 6:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Ron Walsh; Town Attorney, Sharon Canfield; Town Justice, Paul Burhans; Dog Control Officer, Scott Elston; County Legislator, Jerry and Shirley Smith. The minutes of the December 06, 2004 regular meeting were read for information and corrections. RES #1: BE IT RESOLVED to approve the minutes of the regular meeting held on December 6, 2004 as read. Lee Brown made a motion to adopt Resolution #1. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sharon Canfield, Town Justice, presented the books for the Justice of Harford for 2004 to be audited by the Board and gave her Annual Justice Report, which is on file in the Town Clerk's Office. In the spring she'd like to apply for a grant. The Public Hearing on the proposed amendment to Local Law #1 for 2004 was declared open at 7:00 pm. Notice of the Hearing was published in the Cortland Standard. The amendment allows the Town Board, by a majority vote of its members, to require artificial lighting on Telecommunication Towers as a condition of approval for a permit if the Board determines that it is in the public interest to require additional lighting. There were no residents of the Town present for the Public Hearing, so the Hearing was closed at 7:05 pm. RES #2: BE IT RESOLVED that the Harford Town Board be declared the Lead Agency on Type 2 Telecommunication Facilities. FURTHER RESOLVED that there is no adverse environmental impact. Charles Rowland made a motion to adopt Resolution #2. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor's books were presented to the Board for their review as well as the Town Clerk/Tax Collector's books. RES #3: BE IT RESOLVED to approve the Town Justice, Supervisor, and Town Clerk/Tax Collector's books as presented. Daryl Cross made a motion to adopt Resolution #3. Dave Stoner seconded the motion. 318 Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Paul Burhan's, Dog Control Officer submitted his report, which is on file in the Town Clerk's Office. He proposed to the Board that in lieu of being paid for mileage each month he could stop at the Highway garage once a month and put 33 gallons of gasoline in his vehicle. RES #4: BE IT RESOLVED to allow Paul Burhan's to stop at the Highway garage and put 33 gallons of gasoline in his vehicle once a month. Daryl Cross made a motion to adopt Resolution #4. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Gerry Smith wanted to know why no one had called him back to answer his questions regarding the procedure for being considered for the Fire Commissioner position that had been vacant. Ray explained to him that his message had been forwarded on to the Fire Department personnel and didn't know why he'd never gotten a call. Lee Knuppenburg, Code Enforcement Officer, submitted his report to the Board and it is on file in the Town Clerk's office. Lorraine Harris has a trailer that the Planning Board had given her until the first of the year to remove, but to date nothing has been done. It was decided that the issue should be turned over to Ron Walsh. Lee had also been told that there was a residence in Harford on Route 38 that had been previously granted a special deal by the Board regarding having unregistered/junk cars on their property because they had a repair shop. Ray said that he was unaware of any such deal and all the Board members agreed with him. Lee said that he still hadn't issued a permit to Marial Ophardt for the windmill she wants to have constructed. The Planning Board had approved this earlier last year, and Lee wanted to know what to do since the Town currently has no regulations on this type of construction. RES #5o BE IT RESOLVED that the Harford Town Board approve Marial Ophardt's application as long as the plans have been stamped/approved by an engineer. FURTHER RESOLVED that the Board be declared the Lead Agency and that this is an unlisted action. FURTHER RESOLVED that Lee Knuppenburg issue the permit to Marial Ophardt. Ray Marsh made a motion to adopt Resolution #5. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee also told the Board that the Town of Virgil had asked him if he'd be interested in being their Code Enforcement Officer. He said he'd really like to try it for a while, but if a conflict should arise he'd train someone to take over for Virgil. Ron Walsh reported to the Board that he'd been working on the Liddington Hill Road speed limit issue. He wanted to verify that Liddington Hill Road is a Town road and that it intersects with Route 221. Bills listed on General Abstract # 1, vouchers # 1-18, Highway Abstract # 1, vouchers # 1- 7, and Harford Mills Water District #1, Abstract #1, vouchers #1-2 were read by the clerk and submitted to the Board for review. RES #6: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #6. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Scott Elston presented his report to the Board and it is on file in the Town Clerk's office. Scott was recently named Chairman of the Judiciary and Public Safety Committee. Ray Marsh reported on the following correspondence: • From the Cortland County'Treasurer's Office -the fourth quarter 2004 Sales Tax distribution. The Town's portion is $6,902.11 with a $17,500.00 credit • From the Association of Towns -that the Governor had signed Chapter 740 of the Laws of 2004 repealing the justice court vehicle traffic fines distribution provisions. This repeal is retroactive to August 20, 2004. • From Thoma- the Semi -Annual Progress Report for the period ending December 31, 2004. The Community Development Block Grant is now complete and a closeout report will be submitted shortly. • From MEGA (Municipal Electric & Gas Alliance) that they are processing our information and within three weeks a letter will be sent with an offer and a contract to be signed, if the offer is acceptable to the Town. • A check for CHIPS in the amount of $14,889.00 • From the Cortland County Treasurer's Office -The Town's mortgage tax apportionment from April 1, 2004 -September 30, 2004 is $3,159.59 • From Dave and Barb Stoner -"Thank you for your thoughtfulness and for the beautiful dish garden of plants and fresh flowers. Your kindness is appreciated." Shirley Smith reported that she's no longer captain of the rescue squad so she doesn't have a radio anymore. Before leaving on a call, she now calls the non -emergency number to let them know she's responding and tell them that unless she's near a landline phone she'll have no contact with Fire Control/Rescue Squad. She wanted to bring this to the Board's attention because during the day there is basically no coverage in Town for emergency calls. She's very concerned about the resident's at Creamery Hills because she feels that the Harford Rescue Squad should be better equipped. She said that Dryden Ambulance does an excellent job responding quickly, but Harford Rescue should be first on the scene. Ray suggested that someone from the Fire Department should explain what is going on to the resident's at Creamery Hills. Scott Elston said that he would bring the subject up the next time he's at Creamery Hills. Ron Carpenter submitted his report, which is on file in the Town Clerk's Office. Roger Hastings will be having knee surgery on January 14, so he will be off from work for at least ten days. Ron is going to call Don Muckey and ask him to fill in while Roger is off. The Supervisor submitted and read his monthly report for December. RES #7: BE IT RESOLVED that the Supervisor's monthly report for December be approved as presented and read. ?20 Dave Stoner made a motion to adopt Resolution #7. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye RES #8v BE IT RESOLVED that the Town designate: Official Newspaper -Cortland Standard Official Depository for the Town- The First National Bank of Dryden Official Depository for the DCBG monies -Alliance Bank Official Radio Station-WKRT or 99.9FM FURTHER RESOLVED that the following appointments be made: Deputy Supervisor -Lee Brown Bookkeeper Budget Officer -Gina Nourse Registrar and Records Management Officer -Diane Michaud Deputy Town Clerk and Deputy Registrar -Barbara Stoner Dog Control Officer -Paul Burhans Deputy Dog Control Officer -Lindsay Andersen Harford Mills Water District Superintendent -William Highfield Deputy Harford Mills Water District Superintendent- Vacant Town Attorney -Ronald Walsh Town Hall Caretaker -Veva Padbury Deputy Highway Superintendent -Donald Muckey Cemetery Mower -Bryan Knapp Code Enforcement Officer -Lee Knuppenburg FURTHER RESOLVED that the following salaries be set as follows: Supervisor: $2400.00-$200.00 the first payroll of each month Councilmen -$1000.00 each -$500.00 the first payroll of June and December Town Justice -$3900.00-$325.00 the first payroll of each month Highway Superintendent -$33,075.00 per year divided every two weeks with the balance the last payroll in December Roger Hastings up to $11.00 per hour (Hwy Supt discretion for pay) plus single person Insurance coverage Don Muckey $11.00 per hour Town Clerk/Tax Collector -$4600.00 $383.33 per month (Payroll) Bookkeeper/Budget Officer -$200.00 per month Assessor -$3500.00 $291.67 per month (Abstract) Dog Control Officer -$4800.00 $400.00 per month (payroll) Code Enforcement Officer -$6,695.00 Harford Mills Water District $1600.00 ($800. First payroll of July and Dec) Superintendent Election Inspectors -$6.50 per hour (Abstract) $6.50 per hour plus two extra hours on Election Day 321 Election Chairman -$10.00 plus above pay Town Caretaker -$1300.00 ($108.33 first payroll of each month) Town Historian -$600.00 first payroll in December Board of Assessment Review -$40.00 each October (Abstract) Planning Board Chairman $150.00 Members $75.00 first payroll in December Zoning Board of Appeals Chairman $100.00 Members $50.00 first payroll in December FURTHER RESOLVED to pay part-time highway employees up to $7.50 per hour and up to $10.50 per hour for employees with a Class B license (decision for pay at the discretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway Superintendent to spend $1500.00 for small tools and implements FURTHER RESOLVED to allow a $750.00 clothing allowance for Highway employees FURTHER RESOLVED to allow mileage reimbursements of $0.31 per mile FURTHER RESOLVED to pay jury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a petty cash fund of $50.00 for the Town Clerk/Tax collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it is a holiday, then the meeting will be on the following Monday. All Town Board meetings will be held at the Harford Town Hall at 7:30 pm unless a conflict arises, then the Town Board meeting will be held at the Highway Garage. FURTHER RESOLVED to authorize the Supervisor to pay utility bills that offer early discounts when necessary. FURTHER RESOLVED that the Town Clerk provide copies of the minutes to the Town Board members and to all heads of all Boards and departments within 10 days of each meeting and post the minutes at the Harford Post Office and the Community Bulletin Board. FURTHER RESOLVED that all vouchers, bills and monthly reports are to be submitted to the Clerk by 1:00 pm the Thursday preceding the Board meeting with the exception of any received in the mail after that date which will be given to the Clerk by 11:00 an the day of the Board meeting. FURTHER RESOLVED that the Town Clerk charge: $20.00 for all returned checks $0.15 per copy $1.00 per page for faxes Ray Marsh made a motion to adopt Resolution #8. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye 322 Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye RES #9: BE IT RESOLVED that Sharon Canfield, Town Justice, be approved to submit an application for obtaining grant monies to benefit her role as the Harford Town Justice. Ray Marsh made a motion to adopt Resolution #9. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Abstained Dave Stoner -Aye The next regularly scheduled monthly meeting will be held on February 7, 2005 at 7:30 pm. RES #10: BE IT RESOLVED to adjourn the meeting at 9:00 p.m. Dave Stoner made a motion to adopt Resolution #10. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 323 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD February 07, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on February 7, 2005 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, and Ron Walsh; Town Attorney. The minutes of the January 10, 2005 regular meeting were read for information and corrections. RES #11: BE IT RESOLVED to approve the minutes of the regular meeting held on January 10, 2005 as read. Daryl Cross made a motion to adopt Resolution #11. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye During last month's meeting a Public Hearing was held on a proposed amendment to Local Law #1 for 2004. The amendment gives the Board the authority to require additional artificial lighting on Telecommunication Towers as a condition of approval for a permit if a majority of the Board determines that it is in the public interest to do so. i RES #12: BE IT RESOLVED to approve the above amendment. Charles Rowland made a motion to adopt Resolution # 12. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract 42, vouchers #19-34, Highway Abstract #2, vouchers #8- 12, and Harford Mills Water District #1, Abstract #2, vouchers #3-5 were read by the clerk and submitted to the Board for review. RES #13: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Dave Stoner made a motion to adopt Resolution #13. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: Final check for 2004 sales tax in the amount of $9210.41 from the Cortland County Treasurer's Office 324 • From the State of New York Office of Real Property Services. Maintenance Aid for completing the reassessment of property within the Town at $2.00 per parcel for a total amount of $1,080.00. • From the State of New York Department of Transportation — regarding the Town's request to have a "Speed Zone Ahead" sign on Route 38 southbound near Daisy Hollow Road. Traffic engineers have completed their review of and have determined that a sign would be appropriate. The sign will be installed as soon as the NYSDOT's work schedule permits. • From the State of New York Department of Transportation — regarding the Town's request to lower the speed limit on Liddington Hill Road. A formal investigation will be conducted. Any petitions, letters from the public, accident data, or any other pertinent information on this location should be submitted to their office. • From the Governor's Office for Small Cities — The Town has met all of their contractual responsibilities with regard to the Water Grant project and a certificate of Completion has been issued. • From the Cortland County Treasurers Office regarding extending the time that payment of property taxes can be accepted by the Town Tax Collector IBES #14: BE IT RESOLVED to extend the period of tax collection for Real Property Taxes from April 30, 2005 to May 31, 2005. Charles Rowland made a motion to adopt Resolution #14. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee Knuppenburg submitted his report, which is on file at the Town Clerk's Office. Ron Walsh received a letter from the NYS Energy Resource & Development Committee. After reading their letter he believes that permits for windmills should be treated as a Type 2 action and suggested that at the next meeting the Board go through the long form for the environmental review. He also reported that the Hillsinger Road issue that he and Lee have been working on has been turned over to Judge Canfield. Additionally, the Harris's were notified on January 21 that they need to remove the old trailer on their property or a summons would be issued. As of today, there had been no response. The Board reviewed Paul Burhans', Dog Control Officer, report. The report is on file in the Town Clerk's Office. He reported that he hasn't been able to contact Ron Carpenter to schedule a time when he could put gasoline in his vehicle. Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. He thanked Daryl Cross for helping him out while Roger Hastings was out recuperating from his surgery. He had to put a new exhaust system on the 10 - wheeler. He also took the Chevy pick-up to Stafford's to get the seat repaired. Regarding the roof at the Highway Garage, he contacted Essex Steel about a product they have that is installed over the existing roof. Ray Marsh asked him to get references from Essex Steel. Ron also contacted Lenny Johnson for an estimate on a 55' X 80' salt storage building. He also looked into trading in the current loader the Town owns. Five Star offered a really good deal on a John Deere loader, but there's no state bid approved as of yet this year. Charles Rowland suggested that we call the office that is responsible for audits to find out if we can purchase under the old bid price and if not, when the new bid pricing would be available. Daryl Cross said that the deal that Five Star has quoted is a very good offer. Ron said that the loader is used a lot and if we wait much longer to trade the current one in, the trade in value will be a lot less. Ray Marsh said that the single -axle and the pick-up would need to be replaced soon. Ron said that because the single -axle is a 1994 the trade-in value is already very low and if the loader isn't traded N soon, its trade in value will be very low, also. Ray said he'd make some calls about the state bid process for this year and get back to Ron. The Supervisor submitted and read his monthly report for January. RES #15: BE IT RESOLVED that the Supervisor's monthly report for January be approved as presented and read. Dave Stoner made a motion to adopt Resolution #I I. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Ray asked Daryl if Bill Highfield, Harford Mills Water District Superintendent, had cleaned the tanks last month. Daryl hadn't heard if Bill had had time to do this or not. Ray asked the Board if they'd like to have someone from MEGA come to the next meeting to discuss the proposed electricity contract. The answer was yes. Ray had contacted Excellus regarding the health insurance policy that Virgil has. Their rates are lower than the Town's current rate, but for the first year the premium has to be paid up front at a cost of $6000. Gene Murphy from Virgil said that they save between $30. -40. monthly on their premiums by having more than one person insured. Because of the potential savings, Ray is looking into the possibility of offering health insurance to any interested Town officials. Daryl said that he recently went through the process of getting quotes for health insurance because the premiums they were paying had gone up substantially. After speaking with numerous agents he spoke with Michelle Scardella, a representative for Blue Cross/Blue Shield in Syracuse. He said that she was very knowledgeable and was able to save them money on their premiums. Daryl Cross said the Harford Fire Company had hired Mahlon Perkins to do the legal work needed so that the District would own the fire equipment and the building. Previously the District had owned the equipment and the Fire Company had owned the building. The next regularly scheduled monthly meeting will be held on March 7, 2005 at 7:30 pm. RES #16: BE IT RESOLVED to adjourn the meeting at 8:50 p.m. Dave Stoner made a motion to adopt Resolution #16. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 327 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD March 07, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on March 7, 2005 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Ron Walsh; Town Attorney, Ann Hotchkin from Thoma Development Consultants, Gaynor Russell and Robin Sweet, Town residents. The minutes of the February 7, 2005 regular meeting were read for information and corrections. The second paragraph after Resolution 14 should have stated that windmills be treated as an Unlisted action rather than a Type 2 action. On the same page, two paragraphs down the single -axle truck at the Highway Department should have been recorded as a 1995 instead of a 1994. Lastly, in the third paragraph on the last page, Jim Murphy's name was incorrectly recorded as Gene Murphy. RES #17: BE IT RESOLVED to approve the minutes of the regular meeting held on February 7, 2005 as corrected. Dave Stoner made a motion to adopt Resolution #17. Charles Rowland seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Gaynor Russell presented a list of items that need to be addressed at the Town Hall 1. A vacuum is needed 2. The faucet for the large sink in the kitchen needs to be replaced 3. Supplies for the bathrooms need to be replenished 4. The fan over the stove is open; heat is being lost 5. The Hall needs to be checked more often, especially after it has been rented 6. The wooden counter in the kitchen needs to be replaced. She is planning on going with Audrey Rider to a surplus kitchen supply store to look at stainless steel counter tops and wanted to know if the Board would okay a purchase. Ray Marsh said if they find something that will work and it's reasonably priced to purchase it. Ron Walsh read the resolution he'd written. A complete copy of the resolution is attached. RES #18: BE IT RESOLVED to approve the resolution on the wind turbine and tower to be constructed at 742 O'Brien Hill Road. Charles Rowland made a motion to adopt Resolution #18. Daryl Cross seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #3, vouchers #35-45, Highway Abstract #3, vouchers #13-22, and Harford Mills Water District #1, Abstract #3, voucher #6 were read by the clerk and submitted to the Board for review. RES #19: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. 328 Daryl Cross made a motion to adopt Resolution #19. Dave Stoner seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh declared the Public Hearing on the Community Development grant application open at 8:05 pm. Ann Hotchkin from Thoma Associates read the notification of the Public Hearing as it appeared in the Cortland Standard. Ann briefly went over the application process. After all persons desiring to be heard for and against the proposed application had been heard, Ray Marsh declared the Public Hearing closed at 8:08 pm. RES #20: BE IT RESOLVED to approve the Housing Rehabilitation Grant request that THOMA Associates will be submitting on or before April 5, 2005 on behalf of the Town of Harford and to authorize the Supervisor to sign the necessary documents. Total grant monies requested would be about $330,000. Charles Rowland made a motion to adopt Resolution #20. Dave Stoner seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee Knuppenburg submitted his report, which is on file at the Town Clerk's Office. He also reported that he'd contacted NYSEG to notify them that they needed to apply for a building permit for the building they'd constructed at their substation. They've filled out the paper work and he sees know reason why the permit shouldn't be granted. The Board agreed. In addition, he reported that Donald Marsh is scheduled to appear in Town Court on March 23, 2005 regarding a building violation. Lee also reported that he'd received a call from John Sanford who is having a problem with his neighbor's potbelly pig. The pig isn't confined to a pen and has chased the Sanford children. John Sanford put up a fence, but that hasn't helped. The police have been involved, also. Ray said he'd received a call from John Sanford about this. Ron Walsh said that perhaps the local law could be amended to include "domestic animals" and that he'd look into it. Charles Rowland thought that the State Department of Agriculture and Markets might have some guidelines on this issue and suggested they be contacted. Scott Elston's report was submitted to the Board and is on file in the Town Clerk's office. RES #21: BE IT RESOLVED in accordance with the Title Vlll Fair Housing Policy of the Civil Rights Act of 1968 and the Fair Housing Amendments Act of 1988, the Town Board of the Town of Harford hereby declares and proclaims April as Fair Housing Month in the Town of Harford. Ray Marsh made a motion to adopt Resolution 421. Charles Rowland seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: 329 • A letter from Brian Knapp stating that he'd like to continue mowing the cemeteries this year. Due to the price of gasoline he's requesting an increase of $200.00 which would increase his price to $2000.00. RES #22: BE IT RESOLVED that the Harford Town Board accept Brian Knapp's request for a pay increase. Daryl Cross made a motion to adopt Resolution #22. Ray Marsh seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye • Letter from Haefele TV stating that as of April 1, 2005 the basic cable rate will increase to $38.95 per month. • From the Cortland County Youth Bureau- A meeting will be held at the County Office Building in room 3 02/3 04 on March 17, 2005 at 6:30 pm to discuss the 2005 Summer Recreation Program. • . From the Office of the State Comptroller- For the quarter ending 12/31/04 a check for the Town's portion of money collected by the Town Justice in the amount of $770.00. • George Chevalier would like to know where the Neff Memorial display could be permanently displayed at the Town Hall. RES #23: BE IT RESOLVED that the Neff Memorial display be located on the wall just as you come into the Hall. Ray Marsh made a motion to adopt Resolution #23. Dave Stoner seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Paul Burhans', Dog Control Officer, report was reviewed by the Board. The report is on file in the Town Clerk's Office. Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. He reported that he'd had to replace a lot of parts on the equipment during the month. Ray asked if he'd gotten references from Essex Steel.- He hadn't. Ray asked that when Ron contacted them he request an estimate for installing the roof at the Highway Garage. Ron said that he didn't think that they do the installations but he'd check into it. Ray Marsh reported that the savings on the Town's electric bill would amount to roughly $300.00 a year under the contract received by MEGA. The Town would still receive a bill from NYSEG for line usage, so the savings, if any, would be minimal. He's also still waiting for information from Excellus on health insurance. Ray contacted Senator Seward about any funding available for either renovating the Town Hall or constructing a new building. Lastly, regarding the new loader for the Highway Department, the state bid isn't available so the issue is on hold. The next regularly scheduled monthly meeting will be held on April 4, 2005 at 7:30 pm. RES #24: BE IT RESOLVED to adjourn the meeting at 8:52 p.m. 330 Ray Marsh made a motion to adopt Resolution #24. Dave Stoner seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk D 1 IN TM MATTER of WIND TURBINE AND TOWER TO BE CONSTRUCTED AT 742 O'BRIEN HILL ROAD HARFORD, NEW YORK RESOLUTION PURSUANT TO SEQRA The TOWN COUNCIL OF THE TOWN OF HARFORD (the "Council"), in the County of CORTLAND, State of New York, met in regular session at the TOWN HALL in the TOWN of HARFORD, located at 394 Route 38, County of Cortland, State of New York, on the 7 41 day of 2005 at 7:30 PM. The meeting was called to order by Town Supervisor and the following were present, namely: Ray Marsh Supervisor Daryl Cross Councilperson L. Charles Rowland Councilperson Councilperson David Stoner Councilperson Absent: L&e Sr a w v` The following resolution was moved, seconded and adopted: WHEREAS, Renovus Enery Inc. has applied to the Council for permission to erect a wind turbine and tower to be located at the property known as 742 O'Brien Hill in the Town; and WHEREAS, said application is subject to review under the New York State Environmental Quality Review Act; and WHEREAS, The Council is the appropriate body to complete said review, NOW, THEREFORE, be it RESOLVED , the Council shall act as lead agency in a single agency, uncoordinated review and hereby determines that the proposed project is an Unlisted Action as defined by the implementing regulations for the New York State Environmental Quality Review Act:; and be it further RESOLVED, that it is hereby determined that this action will not have any significant adverse environmental impacts, in that the parcel at issue is less than one acre in size, is currently uninhabited and uncultivated vacant land, and upon the completion of the proposed project will not produce: (i) a substantial adverse change in existing air quality, ground or surface water quality or quantity, traffic or noise levels; a substantial increase in solid waste production; a substantial increase in potential for erosion, flooding, leaching or drainage problems; (ii) the removal or destruction of large quantities of vegetation or fauna, substantial interference with the movement of any resident or migratory fish or wildlife species; impacts on a significant habitat area; substantial adverse impacts on a threatened or endangered species of animal or plant, or the habitat of such a species; or other significant adverse impacts to natural resources; (iii) the impairment of the environmental characteristics of a Critical Environmental Area as designated pursuant to subdivision 617.14(g) of this Part; (iv) the creation of a material conflict with a community's current plans or goals as officially approved or adopted; (v) the impairment of the character or quality of important historical, archeological, architectural, or aesthetic resources or of existing community or neighborhood character; (vi) a major change in the use of either the quantity or type of energy; 2 (vii) the creation of a hazard to human health; (viii) a substantial change in the use, or intensity of use, of land including agricultural, open space or recreational resources, or in its capacity to support existing uses; (ix) the encouraging or attracting of a large number of people to a place or places for more than a few days, compared to the number of people who would come to such place absent the action; (x) the creation of a material demand for other actions that would result in one of the above consequences; (xi) changes in two or more elements of the environment, no one of which has a significant impact on the environment, but when considered together result in a substantial adverse impact on the environment; or (xii) two or more related actions undertaken, funded or approved by an agency, none of which has or would have a significant impact on the environment, but when considered cumulatively would meet one or more of the above criteria. 3 I, Diane Michaud, Town Clerk of the Town of Harford, DO HEREBY CERTIFY that the preceding Resolution was duly adopted by the Town Council of the Town of Harford at a regular meeting of the Council duly called and held on the -141 day of 0 Ag& 2005; that said Resolution was entered in the minutes of said meeting; that I have compared the foregoing copy with the original thereof now on file in my office; and that the same is a true and correct transcript of said Resolution and of the whole thereof. I FURTHER CERTIFY that all members of said Council had due notice of said meeting. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Town of Harford this -7*11-1 day of r `� , 2005. DATED: March 7,2005 Harford, New York DIANE MICHAUD Town Clerk of the Town of Harford Cortland County, New York 0 331 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD April 11, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on April 11, 2005 at 7:30 pm. The meeting was originally scheduled for April 4, but was rescheduled due to flooding. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Scott Elston, Cortland County Legislator; Crissy Faust, Gerry & Shirley Smith, Town residents. The minutes of the March 7, 2005 regular meeting were read for information and corrections. Daryl Cross said that the potbelly pig that the Sanford's are having a problem with was reported to the Board incorrectly. The pig is actually a regular large pig. RES #25: BE IT RESOLVED to approve the minutes as read. Ray Marsh made a motion to adopt Resolution #25. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Kristine Faust wanted to know if there were any plans to send notices out to property owners' requesting they rid their places of junk cars and garbage. Lee Knuppenburg reported that he'd been compiling a list of properties that he'd be contacting. She also reported that the Liddington Hill sign on Rt. 221 was gone. Ray said that he'd noticed that the sign had disappeared and had located it. Kristine would also like to give a presentation on wild flowers and wondered when would be a good time. Ray said that next week while students are on spring break would be a good, but she should check with Veva to make sure the Hall is available. Scott Elston asked Kristine if she'd be willing to do a presentation at Creamery Hills. She said she would, so Scott will call her to schedule a time. Kristine also wanted to know if she could get a pit dug so that she could dispose of garlic mustard after she's pulled it. Ron Carpenter said that there isn't any land at the Town Garage to dig a pit, but maybe at the gravel pit. Lee Brown said that he'd offer the land if someone would dig a hole. Gerry Smith wanted to know who would be responsible for doing work on the creek that runs behind his house. It really needs the debris cleaned up and some flood control work done. Charles Rowland said that in 1976 the State Engineers did some work on it, but nothing had been done since. He suggested that Amanda Barber, Manager of the Cortland County Soil and Water District, be contacted. She might know of programs available, especially after last weeks flooding problems the County went through. Lee Brown said that he'd make some calls. Gerry also asked questions about the revaluation process and the grievance procedures. Bills listed on General Abstract #4, vouchers #46-62, Highway Abstract #4, vouchers #23-31, and Harford Mills Water District #1, Abstract #4, vouchers #7-10 were read by the clerk and submitted to the Board for review. RES #26: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #26. Lee Brown seconded the motion. Daryl Cross -Aye 332 Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee Knuppenburg submitted his report, which is on file at the Town Clerk's Office. He reported that the hearing on the Marsh building code violation had been postponed. Donald Marsh said that he and his son jointly own the property in question. Lee will be sending a notice to the son, also. In addition, Marsh maintains that the Town residents never voted on the Town's zoning law. Daryl Cross asked about the status of the Marks' place on Daisy Hollow Road. Lee said he'd check into it; but the last he'd heard the fire was still under investigation. Scott Elston presented his report to the Board, which is on file in the Town Clerk's office. Ray asked Scott if the County was planning on having an amnesty day for people to dispose of items that had been ruined during the flood. Scott said that was a great idea, but he hadn't heard anything about an amnesty day and would check into it. Ray Marsh reported on the following correspondence: • A letter from Senator James Seward that he'd sent to the Governor's Office for Small Cities supporting the Town's recent CDBG grant application. • A memo from McNeil & Company with dates and locations for Workers' Compensation training seminars they are holding in conjunction with the County Administrator. Paul Burhans', Dog Control Officer, report was reviewed by the Board. The report is on file in the Town Clerk's Office. Ray Marsh reported that he'd spoken with Ann Hotchkin from Thoma about the Town Hall and the need for renovations to get the building up to code with regard to handicapped accessibility. She suggested that the Town hire an engineer to see what exactly needs to be done. Scott Elston asked Ray if he'd heard anything from Senator Seward on available funding. Ray hadn't heard back from him yet. Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. He reported that the plows have been removed from the trucks and some equipment repairs have been done. In addition, he's replaced the lights at the Garage. They also cleaned up trees on Owego Hill. Daryl Cross asked if he'd gotten any estimates on replacing the roof at the Garage. Ron had contacted Pendall Construction and said that two estimates would be coming from Pat Swayze and Steve Lawton. The Supervisor submitted and read his monthly report for February. ICES #27: BE IT RESOLVED that the Supervisor's monthly report for February be approved as presented and read. Daryl Cross made a motion to adopt Resolution #27. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for March. RES #28: BE IT RESOLVED that the Supervisor's monthly report for March be approved as presented and read. Dave Stoner made a motion to adopt Resolution #28. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Ray Marsh reported that Ron Walsh is working on a copy of the local animal control law, which he'll be distributing to -the Board so that a public hearing can be held at the next meeting. The next regularly scheduled monthly meeting will be held on May 2, 2005 at 7:30 pm. RES #29: BE IT RESOLVED to adjourn the meeting at 9:15 p.m. Dave Stoner made a motion to adopt Resolution #29. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 333 335 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD May 02, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on May 02, 2005 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Scott Elston, Cortland County Legislator, and Ron Walsh; Town Attorney. The minutes of the April 11, 2005 regular meeting were read for information and corrections. In the first paragraph Lee Brown's name should have been listed as being present at the meeting. RES #30: BE IT RESOLVED to approve the minutes as corrected. Dave Stoner made a motion to adopt Resolution #30. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #5, vouchers #63-75, Highway Abstract #5, vouchers #32-41, and Harford Mills Water District #1, Abstract #5, vouchers #11-12 were read by the clerk and submitted to the Board for review. RES #31: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #31. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Walsh reported that last Wednesday Donald Marsh plead guilty as charged to the code violations. An attentive sentencing agreement was reached with John Ryan, Marsh's attorney, which gives Marsh 30 days to remove the trailer from the property and a $500.00 fine. The official sentencing will take place in thirty days. Additionally, Marsh may be facing further charges from the DEC. Ray Marsh declared the Public Hearing on Local Law #2 for 2005 open at 8:20 pm. The notice of the Public Hearing was printed in the Cortland Standard. Ron Walsh went over the proposed law. The law states that no person shall cause, allow or permit any horses, cattle, sheep, swine, fowl or other animals to run at large in the Town of Harford. A penalty of $50.00 for a first offense and $100.00 for each additional offense occurring within three years of any prior offense will be assessed. No residents were present to voice an opinion on the proposal so Ray Marsh declared the Public Hearing closed at 8:25 pm. RES #32: BE IT RESOLVED to adopt Local Law #2 for 2005 to control the running at large of animals in the Town of Harford. Daryl Cross made a motion to adopt Resolution #32. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee Knuppenburg submitted his report, which is on file at the Town Clerk's Office. The status of the Harris trailer that was to be removed months ago was brought up. Ron Walsh reported that he'd received no response from the letter he'd sent out in January, so his next step is to have a summons served. Scott Elston presented his report to the Board and a copy is on file in the Town Clerk's office. Scott reported that the County had approved an amnesty week for materials other than garbage at the County Landfill for the week of May 16-20, 2005. The landfill will be open between 8:00 am and 3:30 pm. for municipalities to deliver tires, white goods (units that contained refrigerant must have a certificate of purging included), wood, brick, cement blocks, lumber, dirt, etc. Ray Marsh reported on the following correspondence: ® A memo from Donald Chambers, Cortland County Superintendent of highways, about the Amnesty Week for May 16-20, 2005. • A check for $14,852.47 for the first quarter of 2005 sales tax • Next Monday, at noon, Jim Murphy has invited him to attend a meeting with the Town of Virgil's health insurance company • Ray Marsh had found out that money is available for Fire Departments through FEMA. He'd given the paper work to Daryl Cross. Lee Brown had contacted Amanda Barber inquiring about any available funds for stream repair per Gerry Smith's request at last month's meeting. She said that money is available through her office if property damage occurred. She also said that permits were being handed out allowing for gravel to be removed. Ray Marsh said he'd call Gerry Smith to let him know the information he has. Ray Marsh and Ron Carpenter attended a meeting with FEMA this morning, Monday, May 2, 2005. The representatives from FEMA went over the procedures for getting aid to repair roads in the Town that were damaged during last months flooding. A representative from FEMA will go over the estimates Ron Carpenter has compiled and look at the damaged sites. A separate file cabinet is required to keep detailed records pertaining to each job site that funds from the program are being used. Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. He purchased a 2000 -gallon water tank to control the dust on the roads. Caskey's Garage replaced the water pump on the 10 -wheeler. The truck only had 30,000 miles on it so Ray Marsh asked Ron to call Burr Trucking to see if they will make any reimbursement. Ron Carpenter also obtained a couple of estimates for the construction of anew roof at the highway garage. The estimates were over $10,000.00 so it was decided the job would have to be put up for bid. RES #33: BE IT RESOLVED to place a legal notice in the Cortland Standard requesting bids for the construction of a new steel roof at the Town Highway Garage. The bids must be received prior to the next Board meeting in June 6, 2005. Ray Marsh made a motion to adopt Resolution #33. Daryl Cross seconded the motion. Daryl Cross -Aye J937 Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for April. RES #34: BE IT RESOLVED that the Supervisor's monthly report for April be approved as presented and read. Dave Stoner made a motion to adopt Resolution #34. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Ray Marsh brought up the subject of increasing Gina Nourse's monthly salary. He said that the flooding last month did extensive damage to her house and felt that the Town could help her out by increasing her salary. RES #35: BE IT RESOLVED to increase Gina Nourse's monthly salary for bookkeeping and payroll services by $50.00 to a total of $250.00 monthly. Daryl Cross made a motion to adopt Resolution #35. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Daryl Cross asked when Portable John Rentals would be bringing the portable john to the Park. The clerk will call the company and request that one is delivered to the Park. The next regularly scheduled monthly meeting will be held on June 6, 2005 at 7:30 pm. RES #36: BE IT RESOLVED to adjourn the meeting at 9:20 p.m. Ray Marsh made a motion to adopt Resolution #36. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 339 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD June 06, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on June 06, 2005 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Dave Stoner and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, George Chevalier; Town Historian, Lee Knuppenburg; Code Enforcement Officer, Paul Burhans; Dog Control Officer, Scott Elston; Cortland County Legislator, Ron Cornell and Kristine Faust; Town residents. The minutes of the, May 02, 2005 regular meeting were read for information and corrections. RES #37: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #37. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Kristine Faust asked when the property owner on Liddington Hill Road would be notified that the unregistered vehicles on their property would have to be removed. She said that they'd recently added more vehicles to their collection. Lee Knuppenburg said that he'd sent out certified letters last week. He told her he'd try to stop in and talk with the owner about the problem next week. Ron Cornell requested that Liddington Hill Road be kept open during the winter up to his property. Currently only the lower portion of the road is maintained year round; the upper portion is a seasonal use road. Ron Cornell said that he'd make any necessary changes to the road so that the plowing could be done. He'll talk to Ron Carpenter next week about this. Paul Burhans, Dog Control Officer, submitted his report to the Board. A copy of the report is on file in the Town Clerk's office. He notified the Board that a person who'd adopted a dog that he'd picked up in the Town of Harford had contacted him. It seems that the dog had bitten her child and she felt that the Town should be responsible for the medical bills. Paul said that the waiver section on the adoption papers had been signed by the owner releasing the Town of liability for any damages caused by the dog. Scott Elston, Cortland County Legislator, submitted his report to the Board and a copy is on file in the Town Clerk's Office. Dave Stoner said that he'd like to have the speed limit monitor placed near the 40 mph speed zone sign just north of the post office. He'd like to see it there on a Friday and Saturday. Additionally, he'd be interested in seeing the report generated from the data. Scott said that he'd forward the request, but wasn't sure if the monitor generated a report. George Chevalier submitted his annual report to the Board, which is on file in the Town Clerk's office. He completed his project on Civil war servicemen from the Town. He also did a lot of work at the Harford Cemetery clearing the bamboo out and constructing a new fence to replace the one that had been knocked down by the bamboo. He was successful in getting the headstones back from the Town of Dryden and placing them on the appropriate gravesites in the Carpenter Cemetery. As it turned out, this was a major undertaking since the stones had been secured in concrete at the cemetery in Dryden. 540 Lee Knuppenburg submitted his report, which is on file at the Town Clerk's Office. He said that the Planning Board had left a building permit application that they'd approved pending Board approval. The Board reviewed the application submitted by Leland and Kimberly Knuppenburg, III regarding the placement of a 14' x 70' trailer and a garage on their property. RES #38: BE IT RESOLVED to approve the building permit application submitted by Leland and Kimberly Knuppenburg, M. Daryl Cross made a motion to adopt Resolution #38. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #6, vouchers #76-97, Highway Abstract #6, vouchers #42-56, and Harford Mills Water District #1, Abstract #6, vouchers #12-14 were read by the clerk and submitted to the Board for review. RES #39: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #39. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • A check for $665.00 was received from the NYS Court System for fines collected by the Town Justice during the last quarter • A letter from the State Board of Real Property Services stating the Town's equalization rate is now at 100%. If, after they receive the final assessment roll, the data produces a significantly different rate the Town will be notified. A letter from Charles Lamparter stating that due to his health he will no longer be operating the Harford Post Office as of August 1, 2005. He's hoping that the U.S.P.S. will lease the building. If this should happen he'll put an addition on the building so that there'd be an office, storage space, and a rest room. Regardless, Charlie would like someone to take over the Community Post Office so that the Town wouldn't lose the facility. The Board discussed some options, but a decision wasn't reached. Ray Marsh will write letters to Senator Seward and other government officials. Ray Marsh reported on the following: • Veva Padbury, Town Hall Caretaker, recently had surgery and will be recuperating for 6-8 weeks. It was decided to pay her for the month and Ray will talk with her to see if she feels she'll be able to continue. • When Kay Simmons, whose house was hit by a car last week, receives the insurance check for damages, the Town will need to endorse it because of the HUD grant Kay had received • Diana Ink stopped in last month. Her son, David, having completed his Memorial Garden project, is now an Eagle Scout. She'd like to hold a 1 celebration sometime in September at the Town Hall. Because David did such a nice job on the Memorial Garden at the Park, the Board agreed that Diana could have the celebration at the Town Hall. • Diane Michaud spoke with Fran Cary, FMHC Corporation, regarding the status of the cell tower that was to be constructed on Owego Hill. He said that they are still waiting on the Onondaga Indian's to finish their study before the tower construction can begin. The project will be moving forward as soon as they receive the okay. • Bob Earl requested that a replacement for him be chosen to serve on the Board of Appeals because during the winter months he is no longer in Town. He also said that Dana Vallese no longer lives in the Town of Harford, so a replacement is needed for her as well. Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. He called Burr Trucking about reimbursing the Town for the water pump that was replaced last month on the 10 -wheeler, which they did. Ron also hired Kyle Marsh for the summer to do mowing and other miscellaneous jobs. He asked Ray Marsh if he'd received any correspondence from FEMA regarding how much money the Town would be getting and when it would be received. He needs to get started on the road repairs. Ray said he hadn't heard anything, but would call and speak with his contact tomorrow. In the meantime, Ray would transfer some funds over so that Ron could get started. Only one bid was received for the Highway Garage roof construction project. Stephen Lawton put in a bid of $18,586.00 for the project. Ray Marsh said that he'd like to get the roof replaced, but was hesitant about spending the money until the funds from FEMA are received because the road repairs have to be done. Lawton's bid offer is good for only fifteen days. RES #40: BE IT RESOLVED to accept Stephen Lawton's bid on the Highway Garage roof at a cost of $18,586.00. Charles Rowland made a motion to adopt Resolution #40. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter asked the Board if they wanted to keep the Town pick-up or trade it in. It has been the Town's policy to purchase a new pick-up every two years. Ray Marsh said that they, the Board, needed to think it over, but would need some quotes before any decision could be made. The Supervisor submitted and read his monthly report for May. RES #41: BE IT RESOLVED that the Supervisor's monthly report for May be approved as presented and read. Lee Brown made a motion to adopt Resolution #41. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye 342 Since the next regularly scheduled monthly meeting would fall on Monday, July 4, the monthly meeting will be held on July 11, 2005 at 7:30 pm. RES #42: BE IT RESOLVED to adjourn the meeting at 10:00 p.m. Dave Stoner made a motion to adopt Resolution #42. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland - Aye Dave Stoner -Aye, Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 n 343 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD July 11, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on July 11, 2005 at 7:30 pm. Present at the meeting were Lee Brown, Daryl Cross, Dave Stoner and Charles Rowland; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, and Ed McHale. The minutes of the June 06, 2005 regular meeting were read for information and corrections. A line should have been added to the second paragraph on page two stating that Dave Stoner thanked George Chevalier for his hard work and dedication. RES #43: BE IT .RESOLVED to approve the minutes as corrected. Daryl Cross made a motion to adopt Resolution #43. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Charles Rowland -Aye Dave Stoner -Aye Ed McHale updated the Board on what was happening at his water facility. He has secured new backers. His new backers would like to have everything set and be operational within three months. They plan on running two shifts at the facility. Additionally, they'd like to add on to the facility. In order to do this, part of the back of the old Creamery building would need to be torn down. He showed the Board a rough sketch of what was being proposed. He wanted to make sure the Board had no objections before moving forward and getting the appropriate documents to be submitted to Lee Knuppenburg. Bills listed on General Abstract #7, vouchers #98-111, Highway Abstract #7, vouchers #57-70, and Harford Mills Water District #1, Abstract #7, voucher #15 were read by the clerk and submitted to the Board for review. RES #44: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Charles Rowland made a motion to adopt Resolution #44. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Charles Rowland -Aye Dave Stoner -Aye Paul Burhans', Dog Control Officer, report was submitted to the Board for their review. A copy of the report is on file in the Town Clerk's office Lee Knuppenburg submitted his report, which is on file at the Town Clerk's Office. He reported that he has gotten all of the junk car issues resolved for now. Currently there's only one owner that might not comply and may need to be taken to court. Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. Charles Rowland asked Ron if he'd found out what the State contract for pick-up trucks was. The Clerk had researched this on the State's website and found nothing. She called the Procurement Office in Albany and was told that currently the State had no contract in place but was anticipating awarding a contract for the 2006 models. If the Town wants to replace their current pick-up before a contract is in place, 344 Gary Barnett, Purchasing Officer, would need to be contacted to find out what the procedure would be. Lee Brown reported on the following correspondence: • A check for $4,603.74 was received from SEMA (State Emergency Management Office) for stream work done on Bleck Road • A letter from the State of New York Unified Court System acknowledging receipt of Sharon Canfield's grant application to the Justice Court Assistance Program • Mortgage Tax apportionment from the Cortland County Treasurer's Office for the amount of $4,528.87 Notice from the Sate Department of Transportation that the request for having a posted speed limit on Liddington Hill Road has been approved. In September 2004, the Board passed a resolution requesting that the speed limit be changed to 25 mph, but the DOT, Traffic and Safety Division, approved a 35 mph limit for Liddington Hill Road. RES #45: BE IT RESOLVED that the Harford Town Board approve the lowering of the speed limit on Liddington Hill Road to 35 mph. Daryl Cross made a motion to adopt Resolution #45. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Charles Rowland -Aye Dave Stoner -Aye Charles Lamparter reported to the Town Clerk that he'd been notified by the Postal Department that they'd received inquiries from three individuals expressing an interest in the Harford Post Office position. To date, no definite decision has been made with regard to the status of the Harford Community Post Office. ' Lee Brown stated that since Ray Marsh was out of Town, the June Supervisor's report wasn't available. Daryl Cross reported that the Town picnic is scheduled for Friday, August 5, 2005, at 6:00 pm at the Town Park pavilion. Families attending are asked to bring a dish to pass; the Fire Department will be cooking hotdogs. The next regularly scheduled monthly meeting will be held on Monday, August 1, 2005. RES #46: BE IT RESOLVED to adjourn the meeting at 8:45 p.m. Dave Stoner made a motion to adopt Resolution #46. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Charles Rowland - Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 345 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD August 01, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on August 01, 2005 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, and Scott Elston; County Legislator. The minutes of the July 11, 2005 regular meeting were read for information and corrections. RES #47: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #47. Charles Rowland seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Lee Knuppenburg submitted his report, which is on file at the Town Clerk's Office. Charles Rowland asked if construction had started on the cell tower on Owego Hill road. Lee said that it hadn't. The last he heard they were still waiting for the Onondaga Indian's to finish their study at the proposed site. Lee presented a building permit application that had been submitted by John & Donald Marsh. He said that all their paper work is in order and he could see no reason why the Planning Board wouldn't approve the application. RES #48: BE IT RESOLVED that the Harford Town Board approve the building permit application submitted by John and Donald Marsh based on Lee Knuppenburg's recommendation and pending the Planning Board's approval. Charles Rowland made a motion to adopt Resolution #48. Ray Marsh seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Bills listed on General Abstract #8, vouchers #112-116, Highway Abstract #8, vouchers #71-72, and Harford Mills Water District #1, Abstract #8, vouchers #16-17 were read by the clerk and submitted to the Board for review. RES #49: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #49. Charles Rowland seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Ray Marsh reported on the following correspondence: • A letter from the Office of the State Comptroller requesting the Town's annual financial report. Gina has completed this and sent it to them. 346 • From the Cortland County Treasurer — the 2nd quarter sales tax distribution in the amount of $16,891.21 along with a credit of $17,500.00 • A letter from Stephen Penningroth, Executive Director of the Community Science Institute, requesting that the Town pay the Institute $956.00 for the "Volunteer Monitoring in the Fall Creek -Virgil Creek Watershed" program. Before making any commitment to the program, Ray wanted to speak with Jim Murphy to find out what the Town of Virgil was doing with this, but as of today Ray hadn't been able to get in touch with him. Scott Elston, County Legislator, submitted his report, which is on file in the Town Clerk's office. He updated the Board on some of the issues being discussed with regards to recycling and sales tax distribution. The Dog Control Officer's report was submitted and reviewed. Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. He received a call from Mrs. Marsh who lives on Burvee Road wanting to know when the road repairs on their road would be done. He and his employees did some work on the road this month. From now on Ron said he's going to schedule work on Burvee Road in the Spring and the Fall. The Board members reviewed the documentation received from FEMA. The Town will be receiving from FEMA around $140,00.00 to cover repairs to Town roads that were damaged during the flood earlier this Spring. Ray Marsh said that the Town owes Ron Carpenter a huge debt for gathering all the documentation and compiling the estimates. Daryl Cross stated that both Ray Marsh and Ron Carpenter deserved a lot of appreciation for all the time and effort that they put into this. The Supervisor submitted and read his monthly report for July. RES #50: BE IT RESOLVED that the Supervisor's monthly report for July be approved as presented and read. Charles Rowland made a motion to adopt Resolution #50. Daryl Cross seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Due to Labor Day weekend next month's meeting will be held on September 12 at 7:30 pm. RES #51: BE IT RESOLVED to adjourn the meeting at 8:50 p.m. Ray Marsh made a motion to adopt Resolution #51. Daryl Cross seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland - Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 347 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 12, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on September 12, 2005 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, Scott Elston and Paul Allen; County Legislators, Ron Walsh; Town Attorney, and Ginny Neff; Town Resident. The minutes of the August 01, 2005 regular meeting were read for information and corrections. On the second page with regards to the letter from Stephen Penningroth requesting $956.00 from the Town for the Monitoring of the Fall Creek -Virgil Creek Watershed program it should have been recorded that the Board decided not to send any money for the program this year. RES #52: BE IT RESOLVED to approve the minutes as corrected. Dave Stoner made a motion to adopt Resolution #52. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Ginny Neff asked if there's a procedure in place for selling parcels of land. She and her husband recently purchased the Ron Sellers property on Rt. 221 and they'd like to sell off a building lot. Ray Marsh referred her to Lee Knuppenburg. Lee told her that he's in his office Monday -Friday from 8:00 am -noon and to give him a call to go over what would need to be done. Scott Elston, County Legislator, reported to the Board on what issues have been discussed during the month. In light of all the problems that the Gulf State's have encountered with regard to emergency response/coordination during the aftermath of Hurricane Katrina, he strongly recommended that each municipality review their emergency plan and, if necessary, update it. Paul Allen spoke about the possible creation of a State Park in Cortland County. Cortland County is one of three counties in New York that currently does not have a State Park. The County Legislature hopes to discuss this item with State representatives sometime this fall. Paul said that if a State Park were created within the County additional sales tax revenue would be generated. Additionally, infrastructure upgrades would be done to accommodate the Park. Paul asked the Board to think about potential sites and if there are any sites within the Town that they would not want considered. Additionally, if they'd prefer that State land within the Town not be considered for this project, a resolution would need to be passed expressing this. He'd like the Board to put this on the agenda as soon as possible; preferably at the next monthly meeting. Bills listed on General Abstract #9, vouchers #117-129, Highway Abstract #9, vouchers #73-89, and Harford Mills Water District #1, Abstract #9, vouchers #18-20 were read by the clerk and submitted to the Board for review. RES #53: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #53. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye IM Ray Marsh -Aye Dave Stoner -Aye Lee Knuppenburg submitted his report, which is on file at the Town Clerk's Office. He submitted the new contract from the Town of Caroline for his services during the upcoming year. The fee for services for 2006 was increased by 3% to $7100.00. RES #54: BE IT RESOLVED to accept the contract as submitted for the Code Enforcement Officer's services for the upcoming year. Dave Stoner made a motion to adopt Resolution #54. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Ron Walsh reported that he'd written a letter to the Secretary of State's office requesting copies of all local laws passed in the Town of Harford. He hasn't received any feedback, but he'll follow up on this. He's been researching the Liddington Hill Road issue that was raised by Ron Cornell at the June meeting. Currently the upper portion of Liddington Hill Road is designated as a seasonal road and Ron Cornell requested that the Town keep the road open year round. Ray Marsh asked Ron to look into the Town's liability with regard to sharing highway equipment with other Town's. Ron Walsh will research this and draft a resolution. Ray asked him to include the Fire Department equipment in the resolution. The Dog Control Officer's report was submitted and reviewed. Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. He reported that the new pipe has been installed on Bleck Road. He also reported that they've been doing truck maintenance and other miscellaneous tasks to get ready for the fall/winter months. Ron asked Scott Elston if he knew what the procedure was for getting money from FEMA to reimburse the Town for what he's spent so far on flood related road repairs. Scott was not sure of the procedure and gave Ron the name of the person to contact. Ron received documentation on the State bid for a new Town % ton pick-up. The total cost would be $21,452.35. The Board decided that it might be advantageous to trade in the current truck rather than going with the State bid price and having to put the old truck up for bid. RES #55: BE IT RESOLVED to authorize Ron Carpenter to check with car dealerships about trading the current truck in on a new truck FURTHER RESOLVED that if an offer is received for under $10,000.00 Ron Carpenter is authorized to complete the transaction. Daryl Cross made a motion to adopt Resolution #55. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • A letter from Thoma stating that our Community Development Block Grant application for fiscal year 2005 had been denied. • A letter from Thoma sent to Diane Hill, Program Manager at the Governor's Office for Small Cities, stating that the Harford Mills Water District project has been completed and the Cortland County Health Department, Division of 349 Environmental Health, has inspected the system and determined that the project is in compliance with the sanitary code and has achieved all intended results. • A letter from the State Board of Real Property Services stating that the final equalization rate for the Town is at 100% • A letter from Nixon Peabody LLP notifying the Board that Verizon Wireless will be submitting an application to the Dryden Town Board for a permit to construct a 120' wireless telecommunication facility at 1465 Dryden Road. • A check from the State Comptroller's Office in the amount of $1,100.00 for fines collected by the Town Justice during the last quarter • A bank statement from Alliance Bank — the Community Development account has a balance of $9,063.98 • A letter from the Association of Towns requesting that the Board consider changing the Town's current property and liability insurance to NYNIIR (New York State Municipal Insurance Reciprocal). Ray Marsh said that this would be discussed in detail at the next Board meeting. • An invitation to the Board to David Ink's Eagle Scout Ceremony at 1:30 pm on October 1, 2005 at the Harford Town Hall The Supervisor submitted and read his monthly report for August. RES #56: BE IT RESOLVED that the Supervisor's monthly report for August be approved as presented and read. Dave Stoner made a motion to adopt Resolution #56. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Dave Stoner -Aye Ray Marsh asked when the Board members would like to have the budget workshop. It was decided that they'd meet at 6:30 pm on October 3, 2005. Dave Stoner requested a status update on the Cingular cell tower construction. The clerk reported that she'd spoken to Chris Bevans at FMHC Corporation. He said the Indians had completed their study of the proposed site and found no artifacts so the paper work had been turned over to Cingular. He referred her to Paul Harris at Cingular. Paul Harris stated that the construction had been postponed for this year because their cell tower construction budget had been reduced from 300 to 50 towers for 2005. He was hoping to get the construction slated for sometime next year. Daryl Cross, in light of the recent building permit application submitted by Don Lawson, requested that the Board look over the local law that prohibits any construction in front of a house and try to determine why this is on the books and if it should be amended. Ray Marsh brought up the Town Hall renovation versus new Hall construction issue. He asked the Board for their opinion on how to proceed. Daryl Cross asked Scott Elston if the County has engineers that could come here and determine exactly what needs to be done to the Town Hall to get it up to code along with estimated costs. Scott stated he'd check on this and Ray said he'd check with Ann at Thoma to see whom she'd recommend. Ray Marsh said that perhaps it should be put up for vote at the next election in November. The deadline for getting this on the ballot may have passed, but he'd check to see if this could be added to the ballot if a resolution was passed at the next monthly meeting. Dave Stoner suggested that an informational meeting be held to find out what the Town resident's would prefer. It was mentioned that cost estimates would be needed for each option. 35® The next regularly scheduled meeting will be held on October 3, 2005 at 7:30 pm. A budget workshop will be held at 6:30 pm that evening. RES #57: BE IT RESOLVED to adjourn the meeting at 9:38 p.m. Ray Marsh made a motion to adopt Resolution #57. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown. -Aye Ray Marsh -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 03, 2005 The Town Board of the Town of Harford met for a budget workshop meeting on October 03, 2005 at 6:30pm at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Lee Brown, Daryl Cross and Charles Rowland; Councilmen, Ron Carpenter; Highway Superintendent, Gina Nourse; Bookkeeper, and Diane Michaud; Town Clerk. The Board started reviewing the Budget line by line. The next workshop was scheduled for October 17, 2005 at 7:00 pm. The workshop meeting was adjourned at 7:25 pm. Respectfully submitted, Diane Michaud, Harford Town Clerk 1 352 352 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 03, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on October 03, 2005 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Lee Knuppenburg; Code Enforcement Officer, and Scott Elston; County Legislator. The minutes of the September 12, 2005 regular meeting were read for information and corrections. RES #58: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #58. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Lee Knuppenburg submitted his report, which is on file at the Town Clerk's Office. Scott Elston, County Legislator, submitted his report. A copy of the report is on file at the Town Clerk's Office. At last month's meeting Daryl Cross asked Scott to find out what engineer(s) the County uses for building renovation and/or new construction projects. Don Chambers gave him the names of two engineering firms that they've used which he passed on to the Board. Bills listed on General Abstract #10, vouchers #130-137, Highway Abstract #10, vouchers #90-96, and Harford Mills Water District #1, Abstract #10, voucher #21 were read by the clerk and submitted to the Board for review. RES 959: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #59. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported to the Board that James Place, of Place Insurance, stopped in and looked over the insurance policies the Town currently has. James Place anticipates having a quote with NYMIR insurance by the next monthly meeting. He needs current loss runs and current statement values for the Town from the Bailey Agency before he can complete the process. Daryl Cross suggested that we obtain a quote from the Cotterill Agency, also. Ray Marsh said that he'd contact them for a quote. Ray Marsh reported on the following correspondence: • A check from the State of New York for the amount of $5,217.00 for State Aid • A check from the NYS Thruway Authority for the amount of $28,163.35 for the CHIPS Program • A letter from Ames Linen Service stating that effective October 1, 2005 their fees will increase by 3%. Ray Marsh asked the Board members if they had any thoughts or objections to the proposed State Park that Paul Allen spoke about last month. RES #60: BE IT RESOLVED that the Town Board of the Town of Harford supports the creation of a State Park in Cortland County FURTHER RESOLVED that the Harford Town Board would be agreeable to having any state land within the Town be considered as a possible location for the State Park. Ray Marsh made a motion to adopt Resolution #60. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report and it is on file in the Town Clerk's Office. He reported that he traded the 2002 3/4 ton 4x4 Chevrolet for a new 2006 3/4 ton 4x4 Chevrolet truck through Royal Motors. A plow for the truck will need to be purchased separately. Ray Marsh asked Ron to decide before the next budget workshop which piece of equipment, the loader or the 6 -wheeler, needs to be budgeted for replacement next year. The Dog Control Officer's report was submitted and reviewed. A copy of his report is on file in the Town Clerk's office. The next regularly scheduled meeting will be held on November 7, 2005 at 7:30 pm. RES #61: BE IT RESOLVED to adjourn the meeting at 8:20 p.m. Ray Marsh made a motion to adopt Resolution #61. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 53 354 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 17, 2005 The Town Board of the Town of Harford met for a budget workshop meeting on October 17, 2005 at 7:OOpm at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Lee Brown, Daryl Cross and Charles Rowland; Councilmen, Ron Carpenter; Highway Superintendent, Gina Nourse; Bookkeeper, and Diane Michaud; Town Clerk. The Board reviewed the Budget line by line. The proposed budget for next year includes some salary increases. The most significant change in the budget from last year was the amount budgeted for heating fuel, diesel and gasoline due to the rising costs of these items. The amount to be raised by taxes would be $5.25 per $1,000 assessed value as compared to last year at $5.97 per $1,000 assessed value. The Budget will be reviewed again at the regular Board meeting on November 07, 2005. Immediately following the review a public hearing on the budget will be held starting at 8:00 pm. The workshop meeting was adjourned at 9:40 pm. Respectfully submitted, Diane Michaud, Harford Town Clerk 1 355 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 07, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on November 07, 2005 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Ron Walsh; Town Attorney, Scott Elston; County Legislator, Gerry and Shirley Smith, Dick and Gaynor Russell, Richard Blackman, and Mark Alsberge; Town residents. The minutes of the October 03, 2005 budget workshop meeting and the regular meeting were read for information and corrections. RES #62: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #62. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Gerry Smith wanted to know the status of the Firemen's proposed property tax exemption. Ray Marsh said that he and the Board members had received a letter about this after last month's meeting, so they hadn't discussed it yet. Ray felt that the proposal was an excellent idea and the Board members agreed. Shirley Smith said that the 10% property tax exemption should help the Fire Department with recruitment. Additionally, since members wouldn't be eligible for the exemption until they'd been an active member for five years, it would be an incentive for people to remain active in the Fire Department. Ray said that this issue should be put up for a vote, but unfortunately, it was too late to get it on the ballot for this election so a special election will need to be held at a later date. Gerry also wanted to know if there was any news on the creek repairs. Ray Marsh said that he'd contacted the Corps of Engineers, but hadn't heard back from them. Dick Russell asked if there'd been any further discussion about either renovating the current Town Hall or building a new one. He'd gotten an estimate for constructing an addition on the fire station and said that would be extremely costly. Dick said that Dave Henke is talking with the people at the Cornell barns to find out what kind of deal could be arranged for leasing the land adjacent to the Town Hall. Ray Marsh appointed Dave Stoner as the lead on this project and asked Dick to update Dave with the outcome of the negotiations. Mark Alsberge presented the board with his building site plans and requested an application for a variance so that he could construct a second house on his property. Daryl Cross said that he didn't believe that a variance would be warranted. Mark stated that Lee Knuppenburg told him he'd need to apply for a variance. Mark was told that if in fact a variance were needed, he would need to contact Ed McHale. Ray Marsh said that he'd contact Lee to verify that a variance is needed and find out why. RES #63: BE IT RESOLVED that the Harford Town Board approve Mark Alsberge building permit application pending that ZBA approval isn't required. Dave Stoner made a motion to adopt Resolution #63. Ray Marsh seconded the motion. Daryl Cross -Abstained Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye 355 Dave Stoner -Aye Scott Elston, County Legislator, reported to the Board on issues that the County Legislature had been dealing with. He also reported that the County had decided to forego yearly payments from the tobacco industry settlement in lieu of a lump sum payment. Scott explained that the County would lose 2% of their portion of the settlement by doing this, but over the long run they'd probably be better off by taking the lump sum payment. The money will be used for a pending project; the jail renovation or the DMV relocation was two that were mentioned. Bills listed on General Abstract #11, vouchers #138-151, Highway Abstract #11, vouchers #97-104, and Harford Mills Water District #1, Abstract #11, vouchers #22-23 were read by the clerk and submitted to the Board for review. RES #64: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #64. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Walsh reported that from his research he'd determined that the entire length of Liddington Hill Road is a Town road. He could not find any record that the road had been abandoned. It was mentioned that the road was Ridge Road and the name had been changed to Liddington Hill Road sometime during the 1970's. Ron Walsh said that he'd check to see if he could find anything on Ridge Road. Ray Marsh reported on the following correspondence: • A card from David Ink thanking the Board for allowing him to use the town hall for his Eagle Ceremony. ® A check from the Office of Real Property Services in the amount of $309.32 for the STAR program administrative aid A check from Haefele TV in the amount of $895.89 for the cable franchise fee • A letter from the Cortland County Treasurer's Office stating that the Town's 3`d quarter sales tax distribution is $16,679.59 with a $17,500.00 credit • Four checks from FEMA for storm damage payments totaling $55,193.74 Dave Stoner reported that he had researched security systems for the Town Hall. He felt that the Town Clerk and the Town Justice need to have a way of requesting assistance if a problem occurred. He'd found a system on e -bay that cost under $100.00. When activated, the system rings preprogrammed numbers in addition to dialing 911. Additionally, a siren goes off. RES #65: BE IT RESOLVED that the Town Board approve the purchase of a security system for the Town Hall and that Dave Stoner order the system. Daryl Cross made a motion to adopt Resolution #65. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye 35 The Dog Control Officer's report was submitted and reviewed. A copy of his report is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. Ron submitted a quote (state bid) he'd received from Five Star Equipment for a new JD loader. The base price of the machine is $93,107.00 less the trade in on the old loader of $46,000.00 for a total cost of $50,940.00. Daryl Cross said that the quoted price was a good deal and felt that the Town should trade in the old loader after the first of the year. Ray Marsh asked what kind of money they needed down. Ron said that they hadn't said anything about money up front. RES #66: BE IT RESOLVED that the Town Board approve the purchase of a new JD loader from Five Star Equipment at the state bid price FURTHER RESOLVED that Ron Carpenter get the necessary paper work from Five Star Equipment to order the loader with delivery set for sometime early next year. Daryl Cross made a motion to adopt Resolution #66. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh declared the Public Hearing for the Preliminary Budget open at 8:45 pm. The notice of the Public Hearing was posted in the Cortland Standard. After all persons desiring to be heard for and against said budget had been heard, Ray Marsh declared the Public Hearing closed at 9:55 pm. RES #67: BE IT RESOLVED to approve the preliminary Budget as the Budget for the Town of Harford for 2006. Dave Stoner made a motion to adopt Resolution #67. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh asked Daryl to look over the current water rates and make a recommendation on a rate change. Because of the increased electrical costs, the current rates are not keeping up with the expenses. Ray said he'd like to have the rate change approved and in place by the first of the year. The Supervisor submitted and read his monthly report for October. RES #68: BE IT RESOLVED that the Supervisor's monthly report for October be approved as presented and read. Lee Brown made a motion to adopt Resolution #68. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Charles Rowland said that the Town of Caroline should be contacted to find out who Lee Knuppenburg's back up is while he's out. The next regularly scheduled meeting will be held on December 5, 2005 at 7:30 pm. • o RES #69: BE IT RESOLVED to adjourn the meeting at 9:00 p.m. Ray Marsh made a motion to adopt Resolution #69. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 359 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD December 05, 2005 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on December 05, 2005 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Ron Walsh; Town Attorney, and Scott Elston; County Legislator. The minutes of the November 7, 2005 regular meeting were read for information and corrections. RES #70: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #70. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Walsh reported that as stated last month, he could find no record of Liddington Hill Road being officially abandoned by the Town. It is his opinion that the road should be kept open and the entire length should be counted in the CHIPS computation. Daryl Cross said that if someone should build further up the road, the Town would be responsible for bringing the road up to code. He said he'd like to know what the difference in CHIPS funding would be with the entire length of the road versus what is currently being counted. Ray Marsh said that Cotton Hanlon and the State owns the land above Ron Cornell's property, so new construction shouldn't be an issue. Charles Rowland said that Cotton Hanlon or the State could decide to sell off some acreage. After much discussion, it was agreed that a letter should be sent to Ron Cornell stating that it had been brought to the Board's attention that legally the entire length of Liddington Hill Road is a town road, so the berm he's constructed across the road needs to be removed. Ray asked Ron Walsh to send a letter to Ron Cornell explaining the situation. Ron Walsh said that since the Town had never officially abandoned the road there is another option available called a qualified abandonment. Essentially, this would mean the road is open to the public but the Town wouldn't be obligated to maintain it. Ray said that was an idea worth considering, but in the meantime a letter would still need to be sent out to Ron Cornell. Charles Rowland asked what steps need to be taken in order to get the proposed Firemen's property tax exemption effective in the Town. He wondered if it could be passed as a local law, which would require a public hearing to be held rather than holding a special election. Ron Walsh will look into this and get back to the Board. Bills listed on General Abstract #12, vouchers #152-174, Highway Abstract #12, vouchers #105-113, and Harford Mills Water District #1, Abstract #12, vouchers #24-26 were read by the clerk and submitted to the Board for review. RES #71: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #71. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Scott Elston, County Legislator, reported to the Board on issues that the County Legislature has been dealing with. He said that he's not sure how he should vote on the 20 -year highway bonding plan and asked the Board members to contact him with their preferences. Ray Marsh presented Scott with a card and a gift certificate thanking him for all of his work during the past two years. Dave Stoner told Scott that he appreciated the fact that he had the backbone to do what he felt was right. Scott thanked the Board and said that he'd learned a lot over the past two years and, overall, felt that it had been a great experience. Ray Marsh reported on the following correspondence: • A card from Connie White, Cortland County Republican Committee Chairperson, congratulating Ray, Diane, David and Lee on their recent win • A check from the Cortland County Treasurer in the amount of $5219.48 for the Town's mortgage tax apportionment from April 1 -September 30, 2005. • A check from the Office of the State Comptroller, Justice Court Fund in the amount of $584.10 Ray also reported on the following: • Thoma Associates had contacted him regarding the resubmission of the Housing Rehabilitation Grant. They will send out surveys to the Harford residents so that all the information will by current. The cost to the Town will be around $500.00. • $800.00 is owed to the Fire Department from the money received from FEMA for storm damage. He asked Daryl Cross to let the Department know that he'd be getting the check to them • Since Ray had received prior notification from Brian Knapp stating he would not be mowing the Town cemeteries in 2006, Ray asked the Board if a notice should be published in the Cortland Standard requesting bids for the job. It was decided that a notice should be placed in the paper after the first of the year. RES #72: BE IT RESOLVED that the Town Board of the Town of Harford request that $70,000.00 of the sales tax collected by the County be applied to reduce the amount of taxes levied against the Real Property in the Town of Harford for the fiscal year 2006. Dave Stoner made a motion to adopt Resolution #72. Charles Rowland seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #73: BE IT RESOLVED that the Harford Town Board request that all unpaid water bills from the Harford Mills Water District accounts be relevied on the 2006 Property tax bills FURTHER RESOLVED that the Town Clerk submit the list of unpaid water bills to the Real Property Office. Daryl Cross made a motion to adopt Resolution #73. Lee Brown seconded the motion. 361 Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Dog Control Officer's report was submitted and reviewed. A copy of his report is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that Ken Marash had hired a contractor to install an electrical cable that went underground crossing the road. Because of this, the road would have been nearly impossible to plow this winter. Ron told Ken that the road had to be repaired. Daryl Cross was hired by Marash to repair the road. Lee Brown asked about the status of the new JD loader. Ron said that the paperwork had been submitted. The Supervisor submitted and read his monthly report for November. RES #74: BE IT RESOLVED that the Supervisor's monthly report for November be approved as presented and read.. Daryl Cross made a motion to adopt Resolution #74. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh went over the budget amendments submitted by Gina Nourse. A copy is attached. RES #75: BE IT RESOLVED to approve the Budget Amendments as submitted. Lee Brown made a motion to adopt Resolution #75. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye . The next regularly scheduled meeting will be held on January 9, 2006 at 7:00 pm. RES #76: BE IT RESOLVED to adjourn the meeting at 9:15 p.m. Ray Marsh made a motion to adopt Resolution #76. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk TOWN OF HARFORD PO BOX 120 HARFORD, NY 13784 BUDGET AMENDMENTS AS OF 12/5/2005 GENERAL FUND Debit [increase] Appropriated Fund Balance [A599] $ 8,890 Debit [decrease] Est. Appropriations [A960] $10,000 [Subsidiary - A1620.2 - Building, equip $5,0001 [ -Al 990.4 - Contingent $2,500] [ -A7140.2 -Playground, equip $1,000] [ " - DA4960 - Emergency aid $29,301] [ -A8030.4 -Research, contr. $1,500] Credit [increase] Est. Appropriations [A960] [Subsidiary - A1315.4 - Bookkeeper, contr. $ 350] [ " - A1355.41 - Assessor, contr. $ 17] [ " - A1410.4 - Town Clerk, contr. $ 1491 [ " - A1420.4 - Attorney, contr. $ 500] [ " - A5132.4 - Garage, contr. $17,000] 8,246] [ " - A7110.4 - Park, contr. $ 500] [ " - A8010.4 - Code enforcement, $ 201 ] [ " - A8010.41 - " rc , contr. $ 150] $18,890 [ " - A9910.4 - Cemeteries, contr. $ 231 To balance accounts using surplus money and unneeded budget appropriations. HIGHWAY FUND Debit [increase] Est. Revenues [DA510] $30,464 [subsidiary - DA3501 - CHIPS aid $ 1,163] [ " - DA4960 - Emergency aid $29,301] Credit [increase] Est. Appropriations [DA960] $30,464 [Subsidiary - DA5110.4 - General Repairs, contr. $ 250] [ - DA5112.2 - Capital Improvements $ 3,432] [ " - DA5130.2 - Machinery, equipment $ 8,246] [ " - DA5130.4 - Machinery, contr. $ 1,000] [ " - DA5142.4 - Snow removal, contr. $ 2,500] [ " - DA8760.4 - Emergency disaster, contr. $15,005] [ " - DA9060.8 - Health Ins. $ 31 ] To balance accounts using surplus revenues... WATER DISTRICT Debit [increase] Appropriated Fund Balance [SW599] $ 500 Credit [increase] Est. Appropriations [SW960] $ 500 ' [subsidiary - SW8310.4 Operations, contr] To balance accounts using surplus funds. 3-63 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD January 09, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on January 09, 2006 at 700 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, George Chevalier; Town Historian, Sandy Price; County Legislator, Lee Knuppenburg; Code Enforcement Officer, Ann Hotchkin from Thoma Development, Bill Oliver and James Place; NYMIR representatives, and Dick Russell. Sharon Canfield, Town Justice, presented her books for the Justice of Harford for 2005 to be audited by the Board and gave her Annual Justice Report, which is on file in the Town Clerk's Office. Last year her grant request was approved, so she'll be receiving a new computer and printer for her judicial work. After she receives the new hardware she'll contact the software company to schedule a time for them to install the software. A check for $3000.00 has been received from the grant to cover the cost of the software. The Supervisor's books were presented to the Board for their review as well as the Town Clerk/Tax Collector's books. RES #1: BE IT RESOLVED to approve the Town Justice, Supervisor, and Town Clerk/Tax Collector's books as presented. Daryl Cross made a motion to adopt Resolution #1. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The minutes of the December 5, 2005 regular meeting were read for information and corrections. RES #2: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #2. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh declared the Public Hearing on the proposed housing grant open at 8:00 pm. Ann Hotchkin from Thoma Development Consultants read a copy of the notice on the public hearing that was published in the Cortland Standard. There were no residents from the Town present for the Public Hearing, so the Hearing was closed at 8:06 pm. Ann Hotchkin stated that they are currently updating the information on the Town surveys and will be driving around the Town to check on the outside appearance of homes. Bill Oliver from NYMIR and Jim Place from Place Insurance presented the Board with a very comprehensive document that explained what NYMIR is, what their goals are, and how it differs from other insurance company's that provide policies to municipalities. The document also detailed the coverage along with the associated cost. He explained that the Town's capital contribution, which basically allows the Town to buy into this 364 insurance, would be $716.08. If paid in full, a 10% discount is given or the payment can be spread out over five years. The yearly premium would be $12,146.61 plus the one time capital contribution fee. Ron Carpenter asked if the Town would be covered while working with other towns in the local area. Jim Place said that they would be covered. He said that NYMIR has representatives available to answer questions and offer suggestions when questions such as this arise. Daryl Cross asked if the replacement value of the motor vehicles and equipment was cost or a depreciated value. Bill said that it is actual cash value up to the limit listed on the policy. Additionally, any vehicle that is up to a maximum of 10 years old is insured for replacement cost. Lee Knuppenburg, Code Enforcement Officer, presented his report to the Board. His report is on file at the Town Clerk's office. Ray Marsh told him he was glad to see him back and asked how he was feeling. Lee said he was feeling quite well and was glad to be back working. George Chevalier, Town Historian, presented his report to the Board, which is on file in the Town Clerk's office. He said that he'd really like to have an assistant; the cemeteries need a lot of care. He'd also like to start up an historical society if there is an interest. Charles Rowland asked George if he'd ever given a presentation at Creamery Hills. He hasn't, but would like to some time; filing and the cemeteries had been his top priorities. Daryl Cross asked Sandy if anyone through Workfare might be available to work on the cemeteries and keep the bamboo under control. She said that she would be meeting with the DSS Commissioner tomorrow and would find out. Charles Rowland asked George if he knew anything about a small cemetery off from Daisy Hollow Road. George said that he'd heard about one, but to date hadn't found it. Sandy Price, County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's Office. She said that she is very happy to be back. Sandy said that she'd like to pursue the Route 38 traffic issue. She'll request that more law enforcement be present in the Town and send a copy of her letter to each of the Board members. Bills listed on General Abstract #1, vouchers #1-16 and Highway Abstract #1, vouchers #1-11 were read by the clerk and submitted to the Board for review. RES #3: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #3. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #4: BE IT RESOLVED that the Town designates: Official Newspaper -Cortland Standard Official Depository for the Town- The First National Bank of Dryden Official Depository for the DCBG monies -Alliance Bank Official Radio Station-WKRT or 99.9FM FURTHER RESOLVED that the following appointments be made: Deputy Supervisor -Lee Brown Bookkeeper Budget Officer -Gina Nourse Registrar and Records Management Officer -Diane Michaud Deputy Town Clerk and Deputy Registrar -Nancy Hulslander Dog Control Officer -Paul Burhans Deputy Dog Control Officer -Lindsay Andersen 365 Harford Mills Water District Superintendent -William Highfield Deputy Harford Mills Water District Superintendent- Ed Monroe Town Attorney -Ronald Walsh Town Hall Caretaker -Veva Padbury Deputy Highway Superintendent -Donald Muckey Cemetery Mower -up for bid Code Enforcement Officer -Lee Knuppenburg FURTHER RESOLVED that the following salaries be set as follows: Supervisor: $2400.00 $200.00 the first payroll of each month Councilmen -$1000.00 each $500.00 the first payroll of June and December Town Justice -$4050.00 $336.18 the first payroll of each month Highway Superintendent -$35,000.00 per year divided every two weeks with the balance the last payroll in December Roger Hastings - $12.00 per hour (Hwy Supt discretion for pay) plus single person Insurance coverage Don Muckey - $12.00 per hour Town Clerk/Tax Collector -$5000.00 $416.80 per month (Payroll) Bookkeeper/Budget Officer -$250.00 per month (Abstract) Assessor -$3500.00 $291.67 per month (Abstract) Dog Control Officer -$4980.00 $415.00 per month (payroll) Code Enforcement Officer -$6,695.00 Harford Mills Water District $1700.00 ($850. First payroll of July and Dec) Superintendent Election Inspectors -$6.50 per hour (Abstract) $6.50 per hour plus two extra hours on Election Day Election Chairman -$10.00 plus above pay Town Caretaker -$1300.00 ($108.33 first payroll of each month) Town Historian -$700.00 first payroll in December Board of Assessment Review -$40.00 each October (Abstract) Planning Board Chairman $150.00 Members $75.00 first payroll in December Zoning Board of Appeals Chairman $100.00 Members $50.00 first payroll in December FURTHER RESOLVED to pay part-time highway employees up to $7.50 per hour and up to $10.50 per hour for employees with a Class B license (decision for pay at the discretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway Superintendent to spend $1500.00 for small tools and implements 366 FURTHER RESOLVED to allow a $750.00 clothing allowance for Highway employees FURTHER RESOLVED to allow mileage reimbursements of $0.40 per mile FURTHER RESOLVED to pay jury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a petty cash fund of $50.00 for the Town Clerk/Tax collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it is a holiday, then the meeting will be on the following Monday. All Town Board meetings will be held at the Harford Town Hall at 7:30 pm unless a conflict arises, then the Town Board meeting will be held at the Highway Garage. FURTHER RESOLVED to authorize the Supervisor to pay utility bills that offer early discounts when necessary. FURTHER RESOLVED that the Town Clerk provide copies of the minutes to the Town Board members and to all heads of all Boards and departments within 10 days of each meeting and post the minutes at the Harford Post Office and the Community Bulletin Board. FURTHER RESOLVED that all vouchers, bills and monthly reports are to be submitted to the Clerk by 1:00 pm the Thursday preceding the Board meeting with the exception of any received in the mail after that date which will be given to the Clerk by 11:00 an the day of the Board meeting. FURTHER RESOLVED that the Town Clerk charge: $20.00 for all returned checks $0.15 per copy $1.00 per page for faxes Lee Brown made a motion to adopt Resolution #4. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Dog Control Officer's report was submitted and reviewed. A copy of his report is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He presented the Board with a brochure on finishing mowers. Ron said that the mower they currently have is very high maintenance. Ron also said that he needs to replace the garage jack. After three years of use, it is no longer working. Additionally, he's in the process of getting state bids on a couple of different models of 10 -wheelers. Daryl Cross said to make sure that the trucks were geared so that the top speed was over 60 mph. Ron said he'd like to use some of the FEMA money to purchase an inexpensive bulldozer. He thought he could find something in the $9,000-$10,000 range. Ray asked if a decent bulldozer could be bought for that amount of money. Ron said he'd have to look, but was sure he could find one. RES #5: BE IT RESOLVED that the Town Board authorizes Ron Carpenter to begin a search for an inexpensive bulldozer and FURTHER RESOLVED that if one is found for less that $10,000, Ron Carpenter may purchase it. Dave Stoner made a motion to adopt Resolution #5. Ray Marsh seconded the motion. X67 Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dick Russell said that he had the plans from the new Brooktondale fire station with him and would stay after the meeting if anyone would like to look them over. He said that their new building was very nice. Ray Marsh reported on the following correspondence: • A check from the Cortland County Treasurer in the amount of $95.80 for surplus dog money • From the Cortland County Treasurer — the fourth quarter sales tax distribution for the Town is $6826.13 with a $17500.00 credit • From the Office of Real Property Services- aid in the amount of $2725.00 ($5.00 per parcel) for the reassessment process the Town went through last year • A letter from Ron Walsh to Ron Cornell notifying him that the Town will be removing the berms blocking the passage on Liddington Hill Road • A letter from Dave Stoner to William Fry, Senior Associate Dean of the College of Agriculture and Life Sciences at Cornell University, requesting the College consider leasing the land adjacent to the Town Hall to the Town • A letter from Bernard Thoma outlining Thoma Development Consultants proposal for writing a grant to obtain funding for the Harford Glen water project. Ray said that a group of investors interested in acquiring the property had approached Bernard Thoma about the possibility of the Town applying for a grant and loaning them the money. Ray said that the cost to apply for the grant would be $4000. Wednesday he's meeting with Bernard Thoma and the investors. He'd like to have a meeting later in the month to update the Board. Charles Rowland said that Bernard Thoma should be at the meeting. Ray said that he'd definitely request he attend. The Supervisor submitted and read his monthly report for December. RES #6: BE IT RESOLVED that the Supervisor's monthly report for November be approved as presented and read. Dave Stoner made a motion to adopt Resolution #6. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray asked if the Board wanted to make a decision on the NYMIR proposal now or wait for the quotes from the other companies. Daryl Cross said that he felt a decision should be held off until the other quotes were available. Ray said that if the quotes were in by the special meeting held later this month, they'd go over the proposals and make a decision at that time. The next regularly scheduled meeting will be held on February 6, 2006 at 7:30 pm. RES #7: BE IT RESOLVED to adjourn the meeting at 9:50 p.m. Ray Marsh made a motion to adopt Resolution #7. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk [J N369 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD January 26, 2006 The Town Board of the Town of Harford met for a special meeting at the Harford Town Hall on January 26, 2006 at 700 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, and Bernard Thoma from Thoma Development Consultants. Bernard Thoma stated that he'd received an e-mail requesting that any further action on the Harford Glen water project be put indefinitely on hold. If they contact him and want to continue on with the process the steps that need to be taken are: 1. Initial contact with Governor's Office for Small Cities. He has already done this 2. Pre -application process, and if that is approved 3. Final application The complete process usually takes 4-6 months. The fee for this would be $4000. He said that under this program a town has to request a minimum of $100.000. For this project, he was anticipating the request to be around $500,000. Some of the money would go for administrative costs. Monitoring would need to be done to guarantee that the job creation plan was going as stated. They had stated that they anticipated hiring up to 70 employees. Ray Marsh asked how much the pre -application process would cost. Bernard Thoma said between $1000-1500. Daryl Cross asked what happens if the investors didn't proceed after the approval. He said that they'd need a letter of committal before starting any of this. Additionally, a contract would need to be signed so that the Town could assess penalties if obligations weren't met. Bernard Thoma reiterated that the project is on hold. Ray asked him he thought the investors would actually go through with this. Bernard said he didn't know, but any agreement is far from final. Perhaps they are waiting until after the bank forecloses or maybe they've decided to look for a similar company elsewhere. Charles Rowland asked if he could give them any information on the investors. Bernard Thoma said a realtor from Syracuse had contacted him, so he really didn't have any definite information and he'd update Ray with any developments. Ray presented the Board with Bailey's insurance premium renewal. They came up with a figure of $12,552.51. This was about $500.00 more that the premium from NYMIR. The Cotterill Agency's quote had not yet been received. Ray asked what the Board members thoughts were. Charles Rowland said he'd always liked the idea of working with other Town's. Lee agreed with Charlie. Ron Carpenter asked how long Virgil had been with NYMIR. Ray said that Virgil has been with NYMIR for 3 years. RES #8: BE IT RESOLVED to obtain insurance for the Town through NYMIR. FURTHER RESOLVED that the one time capital contribution of $716.08 will be paid in full in order to take advantage of the 10% discount. Daryl Cross made a motion to adopt Resolution #8. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye RES #9: BE IT RESOLVED to adjourn the meeting at 7:05 p.m. Lee Brown made a motion to adopt Resolution #9. Daryl Cross seconded the motion. Daryl Cross -Aye 370 Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk r� 1 n 371 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD February 6, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on February 06, 2006 at 7:00 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Sandy Price; County Legislator, Lee Knuppenburg; Code Enforcement Officer, Ron Walsh; Town Attorney, Ed McHale; ZBA Chairman, and Gerald Smith. The minutes of the January 09, 2005 regular meeting were read for information and corrections. RES #10: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #10. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The minutes of the special meeting held at the Harford Town Hall on January 26, 2006 were read for information and corrections. Resolution #8 should have been recorded as it was further resolved that the one time capital contribution of $3580.40 will be paid in full in order to take advantage of the 10% discount. RES #11: BE IT RESOLVED to approve the minutes from the special meeting as corrected. Dave Stoner made a motion to adopt Resolution #11. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh stated that he'd been having second thoughts about paying the total capital contribution fee all at once. If the Town should decide to go with another insurance company after a couple of years, the money would be nonrefundable. The Board members agreed. RES #12: BE IT RESOLVED to pay the minimum amount of $716.08 this year to NYMIR rather than the entire capital contribution fee of $3580.40 Ray Marsh made a motion to adopt Resolution #12. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ed McHale told the Board that Gerald Smith had expressed an interest in being a member of the ZBA. Since he has a vacancy, he requested that the Board appoint Gerald Smith to the ZBA. Charlie Rowland asked Ed who the current members of the ZBA were. Ed said that Bob Stefferson, Garrett VanDeWeert and Bob Earl are the current members. 372 The clerk said that Bob Earl had requested last spring to be replaced. Ed said that he wasn't aware that Bob wanted off. Charlie said that Larry Carpenter had spoken with him about six months ago saying that he would be interested in serving. Ray asked Charlie to check with Larry to see if he was still interested. RES #13: BE IT RESOLVED that the Harford Town Board appoints Gerald Smith as a member of the ZBA. Daryl Cross made a motion to adopt Resolution #13. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ed McHale said that he'd scheduled a ZBA meeting for the 15th of the month. He also told the Board that the investors who had been previously interested in the Harford Glenn Water business hadn't been able to raise the necessary funds to satisfy his lawyer. Lee Knuppenburg, Code Enforcement Officer, presented his report to the Board. His report is on file at the Town Clerk's office. He said that he is back in his office everyday except Wednesday. Ray asked Lee if he'd contacted Mrs. Gleason regarding her trailer issue. Lee said that he had. Daryl asked if the inspections were ongoing at the residence on Virgil Creek Road (3Td place on the left). Lee said that all the inspections were up to date. Ron Walsh, Town Attorney, updated the Board on two issues he'd been looking into. The first was Paul Burhan's request that a resolution be passed increasing the dog pick up fee in the Town. Ron told the Board that local Law # 2 of 2002 had been passed raising the fee to $25.00 for the first offense and $50.00 for each additional pickup within one year from the initial dog pick up. He'd also been looking into the proposed 10% Fire Department member's exemption on property taxes. From everything he'd read so far, it doesn't appear that Cortland County qualifies for the exemption according to the wording of the current State statute. He's going to research this further, but to date no towns in Cortland County have passed this which leads him to believe that his research is correct. Charlie Rowland said that perhaps a resolution should be passed to send a letter to our Senator and other government officials requesting a change to the statute so that Cortland County would qualify for the exemption. Sandy Price, County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's Office. She said that she'd requested an increase in police patrol within the Town to help with the speeding issue. The Board members all agreed that there had been a very noticeable increase. Dave Stoner asked if Lee Price had an old patrol car that they could just park in his driveway once in the while to keep traffic slowed down. Sandy said that she'd check. Sandy also said that the Workfare crews would be available to help clean up the cemeteries later this spring. With regard to the new Town Hall/Fire Department building, she'd contacted someone in Senator Seward's office about requesting a member item contribution for the new building. She said that the request would have to be done soon or it will be too late to be considered. Dave Stoner said that he's supposed to have a meeting tomorrow to find out if the proposed sight is considered a wetland. Bills listed on General Abstract #2, vouchers #17-27, Highway Abstract #2, vouchers #12-17 and Harford Mills Water District #1 Abstract #2, vouchers #1-3 were read by the clerk and submitted to the Board for review. RES #14: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #14. Daryl Cross seconded the motion. 373 Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • A letter from Kate Garbutt, NYSORPS Customer Relationship Manager, reporting that the Town has qualified for the New York State Office of Real Property Services' Excellence in Equity Award. The award is granted to municipalities that are receiving State Aid for providing fair assessments at 100 percent of market value. • A check from the New York State Emergency Management Office in the amount of $87,212.61 for the remainder of FEMA money to cover the flood related road repairs • A letter from Scott Schrader, County Administrator, listing the Town's open Worker's Compensation Loss Run • A letter from the Cortland County Treasurer's Office listing the 2005 Sales Tax Distribution. The Town's final distribution for 2005 is $8,162.10 • A letter from NYSEG stating that they will soon be implementing a new billing system • A monthly statement from Alliance Bank- there is a balance of $10,063.98 in the Community Development Account • A letter from Donald Ferris, County Treasurer, regarding extending the collection of property taxes until May 31, 2006 RES #15: BE IT RESOLVED that the Harford Town Board extend the period of tax collection for Real Property Taxes from April 30, 2006 to May 31, 2006. Charles. Rowland made a motion to adopt Resolution # 15. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye • A bid of $2,500 for the mowing of the Harford and Harford Mills cemeteries for the 2006 season from Kyle Marsh RES #16: BE IT RESOLVED that the Harford Town Board awards the cemetery mowing contract for 2006 to Kyle Marsh. Daryl Cross made a motion to adopt Resolution # 16. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. Ron said that Roger Hastings had requested that he speak to the Board about increasing his hourly rate. Roger is currently being paid $11.55 an hour. 374 Ray said that at the January 2006 meeting they'd already approved an increase in the hourly rate to $12.00 an hour. When and if the increase went into effect was left up to the .discretion of the Highway Superintendent. Daryl Cross said Roger needs to realize that the Town, in addition to paying him his hourly rate, also pays for 100% of his health insurance. After much discussion it was decided to increase both of the Town Highway employees pay to $12.00 an hour. Ray said that he'd call Gina tomorrow and ask her to increase their pay rate. Ron also mentioned that sometime in 2009 the Town would no longer be able to get cinders from Cornell University because the Heating Plant will be installing a new stack that will burn everything down to ash. Ray Marsh asked what the Board members thoughts were regarding a new 10 -wheeler. Daryl Cross said he felt that it was too much money. He thought it would be more economical to change the single -axle truck to a double -axle and extend the box out. He thought that could be accomplished for about $30,000. Ron said they could keep the single -axle and buy a used 10 -wheeler. Daryl said that would be just something else to maintain. Ray asked Ron to get quotes on changing the single -axle. Ron also reported that the lights by the Town gas pumps had been broken out. The Dog Control Officer's report was submitted and reviewed. A copy of his report is on file in the Town Clerk's office. The Supervisor submitted and read his monthly report for January. RES #17: BE IT RESOLVED that the Supervisor's monthly report for January be approved as presented and read. Lee Brown made a motion to adopt Resolution #17. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The next regularly scheduled meeting will be held on March 6, 2006 at 7:30 pm. RES #18: BE IT RESOLVED to adjourn the meeting at 9:00 p.m. Ray Marsh made a motion to adopt Resolution #18. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk LJ 375 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD March 6, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on March 06, 2006 at 7:00 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Sandy Price; County Legislator, Sharon Canfield; Town Justice, Ed McHale; ZBA Chairman, and Patrick Wren; Regional Manager for GPS. The minutes of the February 06, 2006 regular meeting were read for information and corrections. RES #19: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #19. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Patrick Wren, Regional Manager for Government Payment Service, Inc., presented the Board with information regarding their credit card payment system. The only equipment that is needed is a telephone. Transaction fees (5%) are paid for by the cardholder, not the Town. He said that the Cortland County Sheriff s Department has been using the system for about two years. Sharon Canfield asked if the system has a toll free number. Patrick Wren said that the number to access the system is toll free. Charles Rowland asked if the system could be used for collecting fees other than fines. Patrick Wren said that it could be used to collect taxes, dog licenses or any other fees. Dave Stoner asked how long it takes to get set up with the system. Patrick Wren said it usually takes about two weeks after the contract has been signed. RES #20: BE IT RESOLVED that the Harford Town Board approve that the Town Justice and Town Clerk fill out the necessary paper work to get set up with the GPS credit card payment system. Daryl Cross made a motion to adopt Resolution #20. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ed McHale reported that the variance needed for the Ben Fox building application had been passed at the Public Hearing he'd held last month. Bills listed on General Abstract #3, vouchers #28-37, and Highway Abstract #3, vouchers #18-23 were read by the clerk and submitted to the Board for review. RES #21: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Lee Brown made a motion to adopt Resolution #21. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh declared the Public Hearing on the proposed housing grant open at 8:00 pm. Ann Hotchkin from Thoma Development Consultants read a copy of the notice on the public hearing that was published in the Cortland Standard. There were no residents from the Town present for the Public Hearing, so the Hearing was closed at 8:12 pm. Ann said that they had resurveyed the town to get up-to-date information to submit with the application. The application is due on April 3, 2006. RES #22: BE ff RESOLVED that the Town Board of the Town of Harford directs the Supervisor to sign and file a single purpose application for funds with the New York State Governor's Office for Small Cities under the U.S. Department of Housing and Urban Development's Community Development Block Grant Program for Fiscal Year 2006, in an amount of $400,000 FARTHER RESOLVED that upon approval of said request to enter into and execute a project agreement with the New York State Governor's Office for Small Cities for such financial assistance to the Town. Daryl Cross made a motion to adopt Resolution #22. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's Office. She had found two people interested in historical research who wanted to help George Chevalier sort through the paper that is stored in the Historical room upstairs. Ray Marsh reported on the following correspondence: • A flyer from the Cortland County Highway Recycling Center listing what electronic items will be accepted • A letter from Haefele TV stating the basic cable rate will increase to $40.95 a month effective April 1, 2006 • A letter from the Office of the State Comptroller -a check for $85.00 will be issued for fines collected by the Town Justice during the last quarter of 2005 • A letter from Nixon Peabody notifying the Board that Verizon Wireless has submitted an application to the Dryden Town Board requesting a permit be issued so that they can make modifications to their existing tower Dave Stoner stated that Cornell University had approved leasing the field adjacent to the Town Hall if the decision to build a new Hall/Fire Station is passed by the Town residents. Their only stipulation was that the plans had to be drawn up by a licensed architect. This site would require a lot of fill before any construction could begin. Barb Stoner had suggested using some of the land at the Town Park. Daryl Cross had spoken with Don Richards. He has built several combination Town/Fire Department buildings and mentioned that he might be able to arrange a tour of a couple of the buildings. He also told Daryl that it would probably cost between 30-40% less to construct if the funds came from the Fire Department rather than the Town. This is because the regulations are different for municipalities. 377 The Dog Control Officer's report was submitted and reviewed. A copy of his report is on file in the Town Clerk's office. The Board reviewed a building permit application submitted by Mike Smith. The Planning Board had approved the application and recommended the Zoning Officer issue a permit after all necessary items have been received by the Zoning Officer. RES #23: BE IT RESOLVED that the Harford Town Board, based on the recommendation of the Planning Board, approves the building permit application submitted by Mike. Smith. Charles Rowland made a motion to adopt Resolution #23. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh said that he'd contact Don Barber to find out if they've hired a Code Enforcement Officer. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. Ron had received a quote from Caskey's of $50,000.00 to change the single -axle truck over to a double -axle. He'd gotten a verbal quote from a Rochester based company of $35,000-$40,000.00. Ray asked Ron to get a couple of more quotes. Ray Marsh asked Daryl Cross if he'd reviewed the Water District rates. Daryl said that he hadn't, but would need revenue and expense figures for 2005 from the Clerk before he could make any recommendation. The Supervisor submitted and read his monthly report for February. RES #24: BE IT RESOLVED that the Supervisor's monthly report for February be approved as presented and read. Dave Stoner made a motion to adopt Resolution #24. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The next regularly scheduled meeting will be held on April 3, 2006 at 7:30 pm. RES #25: BE IT RESOLVED to adjourn the meeting at 9:00 p.m. Dave Stoner made a motion to adopt Resolution #25. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 379 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD April 3, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on April 03, 2006 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, and Sandy Price; County Legislator. The minutes of the March 06, 2006 regular meeting were read for information and corrections. The Town Board meeting was held at 7:30 pm rather than 7:00 pm as recorded in the minutes. RES #26: BE IT RESOLVED to approve the minutes as corrected. Dave Stoner made a motion to adopt Resolution #26. Daryl Cross seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #4, vouchers #38-46, Highway Abstract #4, vouchers #24-31, and Harford Mills Water District #1 Abstract #4, vouchers #4-5 were read by the clerk and submitted to the Board for review. RES #27: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #27. Dave Stoner seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's Office. She reported that Bill Cinquanti had been researching the Volunteer Fire and Ambulance Tax Exemption. He found that the State Legislature would need to pass legislation to include counties the size of Cortland in the bill. Until this happens, municipalities within the county are unable to pass a resolution granting volunteer fire and emergency personnel the 10% discount on their property taxes. Sandy said some of the residents at Creamery Hills have expressed an interest in having a directional sign put up on Route 38 to let people know where Creamery Hills is. She wanted to know who would be responsible for acquiring the sign. Ron Carpenter said that because the sign would be on Route 38 that would fall under the State's jurisdiction. Sandy said she'd contact the appropriate agency. Ray Marsh reported on the following correspondence: • A check for $3210.00 from the SEPP Group for the Creamery Hills PILOT payment • Thank you note from the Horner family for the flowers sent by the Board • A memo from the NYS Department of Environmental Conservation acknowledging receipt of an application from New York LP Gas Storage for work they want to do to control the erosion from Owego Creek ME • A letter from Douglas Staley, Life Safety Consultants, offering to take over the Code Enforcement duties until a permanent replacement has been chosen • Dept. of Fire & Emergency Management regarding the NIMS Program (National Incident Management System). Each local government and emergency response agency will be required to attend a training session • A letter from Marilyn Brown, Chairman of the Cortland County Legislature, regarding proposed State Aid for cities, towns and villages Ray Marsh spoke with Don Barber about the Code Enforcement issue. Don Barber said that they would be conducting interviews tonight and he'd notify Ray when a replacement had been hired. Dave Stoner updated the Board on the Harford Building Committee's activities. He said that their next meeting would be on April 18, 2006. Daryl Cross said that they need to get a couple of estimates for renovating the Town Hall and new construction. Dave Stoner suggested that the Town field should be resurveyed, also. RES #28: BE IT RESOLVED that the Harford Town Board authorizes Ray Marsh to contact Reagan Land Surveying and hire them to resurvey the Town field. Daryl Cross made a motion to adopt Resolution #28. Ray Marsh seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He'd been notified that the new loader should be arriving within a couple of weeks. The gas pump meter is no longer working. Daryl suggested that he call Cortland Pump to get a new meter. Ray Marsh brought up the subject that April has always been designated as fair housing month. RES #29: BE IT RESOLVED that the Harford Town Board hereby declares and proclaims April as Fair Housing month in the Town. Ray Marsh made a motion to adopt Resolution #29. Dave Stoner seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Dog Control Officer's report was submitted and reviewed. A copy of his report is on file in the Town Clerk's office. Sandy Price said that the Cortland County SPCA had been awarded an additional $6000.00 in order to take care of animal cruelty cases within the county. The Town Board looked over the Ingalls building permit application that had previously been approved by the Planning Board. RES #30: BE IT RESOLVED that the Harford Town Board approves the building permit application submitted by the Ingalls. Charles Rowland made a motion to adopt Resolution #30. Ray Marsh seconded the motion. Daryl Cross -Abstained 381 Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Daryl Cross went over the P & L Statement for the Harford Mills Water District. He recommended that the rate be changed to $70.00 for the first 5000 gallons of water and an additional $1.00 for each 1000 gallons. RES #31: BE IT RESOLVED that the Harford Town Board authorize the Town Clerk to implement the new billing schedule and start billing each customer $70.00 for the first 5000 gallons of usage with an additional $1.00 for each 1000 gallons. Daryl Cross made a motion to adopt Resolution #31. Charles Rowland seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for March. RES #32: BE IT RESOLVED that the Supervisor's monthly report for March be approved as presented and read. Ray Marsh made a motion to adopt Resolution #32. Daryl Cross seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Because cinders are going to be a bygone commodity, Daryl Cross suggested to Ron Carpenter that he begin purchasing a load of sand per week and mix it with cinders. Dave Stoner asked if there'd been any progress on the cell tower that is to be constructed on Owego Hill Road. Ron Carpenter said that they'd been running the power lines to the site. The next regularly scheduled meeting will be held on May 1, 2006 at 7:30 pm. RES #33: BE IT RESOLVED to adjourn the meeting at 8:55 p.m. Dave Stoner made a motion to adopt Resolution #33. Ray Marsh seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD May 1, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Highway Garage on May 01, 2006 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Lee Brown, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Sandy Price; County Legislator, Ron Walsh; Town Attorney, and Dick & Gaynor Russell. The minutes of the April 03, 2006 regular meeting were read for information and corrections. RES #34: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #34. Lee Brown seconded the motion. Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract 45, vouchers #47-60, Highway Abstract #5, vouchers 432-42, and Harford Mills Water District 41 Abstract 45, voucher #6 were read by the clerk and submitted to the Board for review. RES #35: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Dave Stoner made a motion to adopt Resolution #35. Lee Brown seconded the motion. Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's Office. She reported that John Daniels agreed to help with estimates. She also reported that to date the County has done nothing about getting an antenna on the cell tower. Additionally, no money was allocated for an antenna in this year's budget. She said a meeting to discuss this issue was scheduled for tomorrow afternoon which she hoped to attend, but hadn't yet been officially invited. Ron Walsh brought up the Liddington Hill Road issue; should the road be officially abandoned or should it be kept open? He said that if abandoned, it would resolve any future liability issues that might arise. Ron Carpenter asked if the road could really be closed because of the power lines. Charlie Rowland said that NYSEG has rights to go across a homeowner's properly to maintain the lines. Ray suggested closing the road just beyond the power lines. Ron Walsh said that he'd check into the power line issue and get the procedures for officially closing a road so that a decision could be made. Charles Rowland had spoken with Larry Carpenter to see if he was still interested in serving on the ZBA. Larry said that he was. RES #36: BE IT RESOLVED that the Harford Town Board appoints Larry Carpenter as a member of the ZBA. Charles Rowland made a motion to adopt Resolution #36. Lee Brown seconded the motion. MA Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh spoke with John Daniels earlier today. John Daniels said that he was unable to attend tonight's meeting, but starting next month he'll try to attend the meetings. Ray Marsh reported on the following correspondence: • Gina Nourse has submitted the Annual Financial Report Update Document to the State Comptroller's office. A copy of this report is on file in the Clerk's office • Thoma Development submitted the Community Block Grant Application to the Governor's Office for Small Cities. A copy of the complete application is on file at the Town Clerk's office. • From the Cortland County Treasurer's Office a chart showing the first quarter sales tax distribution for the County, City, Towns and Villages. Harford's distribution is $17,196.09 cash and a $17,500.00 credit • A letter from Marilyn Brown, Chairman of the Cortland County Legislature, inviting members of the community to a meeting on May 25, 2006 at 7:30 pm. Items on the agenda are Sales Tax, the jail, and Disaster Preparedness Plan • A letter from the Association of Towns with information on a policy change with regard to the plea bargaining process of traffic tickets. As of September 1, 2006, NYS Troopers will no longer be involved in negotiating plea bargains in the town justice courts. The letter goes into detail on the possible negative effect this may have in the town's justice court. • A letter from the NYS Office of Real Property stating that the revised residential assessment rate for homes in Cortland County is now at 93.04% • A memo from the Cortland County Department of Highways: Amnesty week for the County will be May 8-12, 2006 • From Senator Seward regarding proposed increases in Cortland County CHIPS Funding • The National Incident Management System Fire & Emergency Management program as adopted by Cortland County on March 23, 2006: WHEREAS, in Homeland Security Presidential Directive (HSPD-5), the President directed the Secretary of the Department of Homeland Security to develop; and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach for federal, state, local, and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to, and recover from domestic incidents, regardless of cause, size or complexity; and WHEREAS, the Incident Command System (ICS) components of NIMS are already an integral part of various incident management activities throughout the State and County, including all public safety and emergency response organizations training programs; and WHEREAS, the National Commission of Terrorist Attacks (9-11 Commission) recommended adoption of a standard Incident Command System RES #37:BE IT RESOLVED that the National Incident Management System/Incident Command System is established as the Town of Harford standard command and control system to be utilized during all emergency operations. Ray Marsh made a motion to adopt Resolution #37. Dave Stoner seconded the motion. J0`J Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Charles Rowland asked if the existing Emergency Preparedness document needed to be revised. Ray said he'd sent in a copy and is awaiting feedback. • A letter from Bernard Thoma expressing his concern over the unfavorable media coverage his firm received after the Howland Brothers expansion ended unsuccessfully. He said that his firm administered the grant, but the unsuccessful outcome of the project was not the fault of Thoma Consultants. • A letter from Place Insurance regarding the March 2, 2006 accident on Carpenter Hill Road between a Town highway vehicle and a Town resident's vehicle. In the letter James Place explained why NYMIR denied the claim that was submitted to pay for the resident's vehicle repairs. He also sent information on the State Law that was applicable in this situation. • A letter from Lee Brown notifying the Town Board that he will be resigning from the Board as of June 5, 2006 because he and his wife are moving to the Town of Lapeer. In his letter he writes, "It has been my privilege and honor to serve the citizens of Harford". Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. Mrs. Patterson requested that he put up "Slow -Children Playing" signs on Bleck Road. Ray asked if there would be any liability to the Town if they put the signs up. Ron Walsh is checking on this. The Supervisor submitted and read his monthly report for April. . RES #38: BE IT RESOLVED that the Supervisor's monthly report for April be approved as presented and read. Dave Stoner made a motion to adopt Resolution #38. Lee Brown seconded the motion. Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh said that as of today he'd received one complaint about the Water District rate increase. He asked the clerk to send the document showing the expenses and revenue for 2005 to the person and hadn't heard anything further. Ray Marsh asked Ron Carpenter if he'd replaced the gas pump meter. Ron said he'd called Cortland Pump about getting a replacement, but it was so expensive he decided to. take the meter apart and fix it. Dave Stoner said that the Harford Building Committee would be having a public meeting at the Town Hall on May 23`d at 7:00 pm. He said the main reason they are having the meeting is to determine how the people in the Town feel they should be proceeding. Charles Rowland asked if anyone had checked into whether this can go on the ballot for a vote. Ron Walsh said he thinks that a petition needs to be circulated, but he'd check into the procedures that need to be followed. Ray asked Ron to check into this and let him no before the 23`d of this month. Dick Russell asked if the antenna on the cell tower was up to the County. Ron Walsh is going to check in his records. Ray will let Dick know when he has an answer. The next regularly scheduled meeting will be held on June 5, 2006 at 7:30 pm. RES #39: BE IT RESOLVED to adjourn the meeting at 8:45 p.m. Dave Stoner made a motion to adopt Resolution #39. Lee Brown seconded the motion. Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD June 5, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on June 05, 2006 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Lee Brown, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Sandy Price; County Legislator, Ron Walsh; Town Attorney, George Chavalier; Town Historian, John Daniels; Code Enforcement Officer, and Ed McHale. The minutes of the May 01, 2006 regular meeting were read for information and corrections. RES #40: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #40. Lee Brown seconded the motion. Daryl Cross -Abstained Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye George Chevalier thanked Sandy Price for getting him some assistance with the cemetery work. He asked if the Town owns a weed eater that could be used for the cemetery maintenance. Ron Carpenter said that the Town doesn't have one. Ray Marsh asked Ron Carpenter to purchase a weed eater. George mentioned that he'd like to have an historical meeting on the 22nd of this month. Tom Canfield had agreed to come and speak on the Civil War. He thanked Lee Brown for his service to the Town. Ed McHale gave an update on the status of his business, Harford Glen Water. He'd called Sandy Price and Senator Seward requesting that a 35 mph speed limit sign be put up near his business on Creamery Road. He said that people travel way too fast on the road and with tractor trailers pulling out of his business, there's going to be an accident. John Daniels presented his report to the Board. A copy of his report is on file at the Town Clerk's office. He's going to send a copy of the Town of Caroline's building application fee schedule for the Board to look over. He recommends that the Board adopt the Town of Caroline fee schedule. Ron Walsh reported that he and Don Chambers, Cortland County Highway Superintendent, hadn't had a chance to speak about the Liddington Hill road issue. He thought the procedure for both Liddington Hill Road and Creamery Road would be the same, so after speaking with Don Chambers, he'd be able to deal with both issues. Bills listed on General Abstract #6, vouchers #61-77, Highway Abstract #6, vouchers #43-50, and Harford Mills Water District #1 Abstract #6, vouchers #7-8 were read by the clerk and submitted to the Board for review. RES #41: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #41. Lee Brown seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye RES #42: BE IT RESOLVED that the Harford Town Board authorize the Town Supervisor, Ray Marsh, to transfer the necessary funds into the Highway Equipment fund to pay for the 2006 John Deere loader. Charles Rowland made a motion to adopt Resolution #42. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, County Legislator, presented her report to the Board. She asked the board members for their thoughts regarding the County removing the sales tax on clothing and gasoline. Charlie asked why the County is bringing up this subject now. Sandy said it's because the state has dropped it sales tax on clothing costing less than $110.00 and put a cap on its portion of sales tax on gasoline; tax will not be charged on the amount in excess of $2.00 per gallon. Ray asked what other counties are doing. Sandy wished Lee Brown the best of luck and thanked him for serving as a councilman. Ray Marsh reported on the following correspondence: • From the Cortland County Treasurer's Office — The Town's mortgage tax apportionment for the period of October 1, 2005 — March 31, 2006 is $7,034.09. • From Gloria Knuppenburg — "Thank you for the beautiful dish garden. Lee loved working for your town and with all of you. Thank you for it all." • From Patricia Pendell — "The family of Otis Pendell wishes to thank the Harford Town Board for their thoughts & remembrance of the time of his passing" • Bank Statement from Alliance Bank — The balance in the Community Development Account as of June 1, 2006 is $10,748.56 • A letter from Cathy Barber — she's currently scheduling with municipalities time to assist them with their records inventories. Her fee is $17.00 per hour. • A check from the State Comptroller's Office in the amount of $535.00 for fines collected by the Town Justice during the last quarter Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. The Supervisor submitted and read his monthly report for May. RES #43: BE IT RESOLVED that the Supervisor's monthly report for May be approved as presented and read. Lee Brown made a motion to adopt Resolution #43. Daryl Cross seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner said that he was very pleased with the attendance at the May 23`d public meeting held by the Harford Building Committee. He said that the questions and suggestions that were brought up were very good. The Building Committee will be working on answering the questions that were raised at the meeting and mailing the information out to the Town residents. Dave asked if we have access to a list of Town residents so that mailing labels could be generated. It was suggested that we get mailing labels from the Board of Elections office. The Town Clerk offered to get the labels. RES #44: BE IT RESOLVED that the Harford Town Board accept Lee Brown's resignation from the position of Town Councilman. Dave Stoner made a motion to adopt Resolution #44. Ray Marsh seconded the motion. Daryl Cross -Aye Lee Brown -Abstained Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh presented Lee with a gift certificate and a plaque recognizing his service to the Town as Councilman and Deputy Supervisor. The next regularly scheduled meeting will be held on July 10, 2006 at 7:30 pm. RES #45: BE IT RESOLVED to adjourn the meeting at 9:10 p.m. Daryl Cross made a motion to adopt Resolution #45. Dave Stoner seconded the motion. Daryl Cross -Aye Lee Brown -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD July 10, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on July 10, 2006 at 7:30 pm. Present at the meeting were Dave Stoner, Daryl Cross, and Charles Rowland; Councilmen, Ron Carpenter; Highway IP Superintendent, Diane Michaud; Town Clerk, and Joe Horner. The minutes of the June 05, 2006 regular meeting were read for information and corrections. RES #46: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #46. Charles Rowland seconded the motion. Daryl Cross -Aye Charles Rowland -Aye Dave Stoner -Aye Joe Horner said he would be interested in the Town Councilman position that recently became available. RES #47: BE IT RESOLVED to appoint Joe Horner to fill the vacancy left by the resignation of Lee Brown. Dave Stoner made a motion to adopt Resolution #47. Daryl Cross seconded the motion. Daryl Cross -Aye Charles Rowland -Aye Dave Stoner -Aye The Town Clerk swore Joe Horner into office. Joe's appointment will expire on December 31, 2006. The Councilman position will be filled by election on November 7, 2006 for the remainder of Lee Brown's term, which expires on December 31, 2009. Bills listed on General Abstract #7, vouchers #78-96, Highway Abstract #7, vouchers #51-60, and Harford Mills Water District #1 Abstract #7, vouchers # 9-11 were read by the clerk and submitted to the Board for review. RES 448: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Charles Rowland made a motion to adopt Resolution #48. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Horner -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner reported on the following correspondence: A letter from Ed McHale resigning from the position of ZBA Chairman effective July 21, 2006 RES #49: BE IT RESOLVED that the Harford Town Board accept Edmund McHale's resignation from the position of ZBA Chairman. Dave Stoner made a motion to adopt Resolution #49. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Horner -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner requested that the Clerk post a notice at the Post Office requesting that anyone interested in filling the position contact a Board member. Dave Stoner addressed the issue of building a basketball court at the park in Harford Mills. This was brought up at the public hearing held by the Building Committee on June 27, 2006. Dave asked Ron Carpenter to do the grading for the court. He said Ray Marsh is going to contact the Cortland County Youth Bureau about purchasing the poles and hoops. Daryl Cross said he'd drill the holes for the poles. Dave said that the company that had paved the lot in front of the Hall a had done a nice job and asked Ron Carpenter to contact them, R.C. Wilson Backhoe, about doing the work. Tomorrow morning Dave and Ron will go to the Park and look at the area. RES #50: BE IT RESOLVED that the Town Board authorize the construction of a basketball court at the Harford Mills park. Daryl Cross made a motion to adopt Resolution #50. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner brought up the subject of the absence of lighting on the cell tower that was constructed on Owego Hill Road. RES #51: BE IT RESOLVED that the Town Board require that the cell tower have a light installed as previously addressed at a Public Hearing held on January 10, 2005 regarding an amendment to Local Law #1 for 2004 and adopted by the Town Board on February 7, 2005. Charles Rowland made a motion to adopt Resolution #48. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Horner -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner reported that windows had been broken out at the pump house in Harford Mills. Ray Marsh had checked with the insurance company and found that the repairs are covered. Ray felt that the adolescents responsible for the vandalism should have some consequence for their actions. Daryl Cross thought community service should be mandated. Charles Rowland said that their community service should be served separately. Daryl said that the Town would probably have to file charges so that the case would go to the judge. Joe Horner said the police agency should be contacted to find out what action needs to be taken. John Daniels, Code Enforcement Officer, sent his report, which was reviewed by the Board. A copy of his report is on file at the Town Clerk's office. The Board also reviewed a copy of the Town of Caroline's building application fee schedule that John had sent with the recommendation that the Board adopt the schedule. Charles Rowland brought up some questions regarding the fees. The Board felt that they shouldn't make any decision at this time. k7 RES #52: BE IT RESOLVED that the issue regarding the adoption of the Caroline building application fee schedule be tabled until a later date. Charles Rowland made a motion to adopt Resolution #52. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Horner -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, County Legislator, sent her report, which was reviewed by the Board. A copy of her report is on file in the Town Clerk's office Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. Dave Stoner submitted and read the Supervisor's monthly report for June. RES #53: BE IT RESOLVED that the Supervisor's monthly report for June be approved as presented and read. Dave Stoner made a motion to adopt Resolution #53. Joe Horner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Charles Rowland -Aye Dave Stoner -Aye The next regularly scheduled meeting will be held on August 07, 2006 at 7:30 pm. RES #54: BE IT RESOLVED to adjourn the meeting at 8:55 p.m. Daryl Cross made a motion to adopt Resolution #54. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk E 39v JJU STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD August 07, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on August 07, 2006 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Daryl Cross, Joe Homer, Charles Rowland and Dave Stoner; Councilmen, Diane Michaud; Town Clerk, Sandy Price; County Legislator, Ron Walsh; Town Attorney, John Daniels; Code Enforcement Officer, Mahlon Perkins and Douglas Zamelis; Attorneys, and Ed McHale. The minutes of the July 10, 2006 regular meeting were read for information and corrections. RES #55: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #55. Charles Rowland seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Mahlon Perkins, on behalf of Ed McHale, presented to the Board a proposed resolution that would amend the Town's current land use ordinance to allow groundwater extraction, packaging and distribution as a permitted use in an agricultural district. Doug Zamelis, representing a potential buyer for the Harford Glen Water, said that this amendment was needed before any closing procedures could go forward and urged the Board to act on this as soon as possible. Ray Marsh asked Ron Walsh to go over the amendment. Ron Walsh suggested making groundwater extraction, packaging and distribution subject to a site plan review. Charles Rowland expressed concern over the possibility of having multiple sites within the Town engaging in this type of business. Ray said that he agrees with Ron and asked the Board for their opinion. Joe Homer said that he's not familiar with zoning and site plan reviews, but he also feels that people need to be able to make a living and should be able to use resources within the Town. Charles Rowland asked if we really want to open this up to the whole Town as long as the criteria was met. Mahlon Perkins suggested grandfathering the current operation. Any new expansion/applications would be subject to a site plan review and environmental study. Ray suggested that Mahlon Perkins and Doug Zamelis go over the proposal with Ron Walsh and revise it per Ron's suggestions. Bills listed on General Abstract #8, vouchers #97-107, Highway Abstract #8, vouchers #61-66, and Harford Mills Water District #1 Abstract #8, vouchers # 12-14 were read by the clerk and submitted to the Board for review. RES #56: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #56. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Homer -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Mahlon Perkins, Doug Zamelis and Ron Walsh completed their discussion and changes were made. 396 RES #57: BE IT RESOLVED that the Harford Town Board hold a public hearing on September 11, 2006 regarding the proposed amendment FURTHER RESOLVED that Mahlon Perkins will prepare the necessary documents for said public hearing. Dave Stoner made a motion to adopt Resolution #57. Charles Rowland seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. Dave Stoner stated that last week while traveling through Aurora, he noticed that the City of Aurora had a speed detection device mounted on a pole. The device alerts drivers who are exceeding the speed limit. He asked Sandy to check into the cost of such a device. John Daniels presented his report to the Board which is on file in the Town Clerk's office. He asked about the lighting on the cell tower. Ray Mash said the last person he'd spoken with on this issue, Chuck Loret, said that he had nothing about lighting on the tower in his paperwork. John said that he'd contact him. John also said that he'd had a complaint about junk cars on the Crispell property. The complainant stated in a letter that a potential buyer of his property had backed out due to the junk cars. John said that he'd been in contact with Ron Walsh to figure out what steps should be taken. Dave Stoner asked if a variance would be needed. Ron Walsh said that a land use variance would need to be applied for and granted in order for Mr. Crispell to continue his operation. Ron Walsh was asked to send a letter to Mr. Crispell advising him of the violation and steps he'd need to take to remedy the situation. Daryl Cross said that he felt that both John Daniels and Ray Marsh should send Mr. Crispell a letter advising him that he is in violation of Town Local law so there'd be a paper trail before Ron's letter went out. John said that's why he'd asked the complainant to send him a letter in writing with his complaint. RES #58: BE IT RESOLVED that the Town Board authorize Ron Walsh to send a letter to Mark Crispell notifying him that he is in violation of Town Local law. Charles Rowland made a motion to adopt Resolution #58. Joe Horner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye John Daniels asked if any decision had been made regarding the adoption of Caroline's building application fee schedule. Charles Rowland said he had some concerns regarding some of the fees and that further discussion would be needed. The Board reviewed Paul Burhans', Dog Control Officer, report. A copy of his report is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He updated the Board on the Creamery Road project and said that within the next two weeks he hopes to start relaying the pavement. Dave Stoner asked what was happening with the basketball court in Harford Mills. Ray Marsh said he'd contacted the Cortland County Youth Bureau about getting the basketball equipment, but 397 hadn't heard back from anyone. Ron said he'd received estimates on the paving from Wilson's. RES #59: BE IT RESOLVED that the Town Board authorize the paving of both Town pavilions and the Harford Mills basketball court at a cost of $5915. 80. Daryl Cross made a motion to adopt Resolution #59. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter also reported that he'd attended a FEMA meeting. He's in their system, but didn't believe the Town had any significant road damage resulting from the last flooding. He reported that the DEC is going to be more lenient about issuing permits to allow for clearing out creek beds as a result of the recent flooding. Ray Marsh reported on the following correspondence: ❑ The Incident report from the New York State police regarding the vandalism that had occurred last month at the pump house in Harford Mills ❑ Bank Statement from Alliance Bank stating that the balance in the Community Development Account is $11,128.25 ❑ From the Cortland County Treasurer's Office regarding the second quarter sales tax distribution. Ray Marsh updated the Board on the problems with the equipment at the Harford Mills Water district. Bill Highfield had replaced the transducer, but that didn't resolve the problem. He then had to call in technicians and it was determined that there was a problem with a computer chip which they replaced. Lightning probably caused the problem. RES #60: BE IT RESOLVED that Dave Stoner sign the Authority to Change Account Signers form allowing him to sign checks in the event that Ray Marsh is not available FURTHER RESOLVED that a copy of Dave Stoner's license be submitted to the First National Bank of Dryden along with the signed form. Charles Rowland made a motion to adopt Resolution #60. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh submitted and read the Supervisor's monthly report for July. RES #61: BE IT RESOLVED that the Supervisor's monthly report for July be approved as presented and read. Dave Stoner made a motion to adopt Resolution #61. Joe Horner seconded the motion. Daryl Cross -Aye Joe Horner -Aye ON Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The next regularly scheduled meeting will be held on September 11, 2006 at 7:30 pm. ICES #62: BE IT RESOLVED to adjourn the meeting at 9:55 p.m. Dave Stoner made a motion to adopt Resolution #62. Ray Marsh seconded the motion. Daryl Cross -Aye Joe Homer -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 11, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on September 11, 2006 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Dave Stoner, Daryl Cross, Charles Rowland and Joe Horner; Councilmen, Sandy Price; County Legislator, Ron Walsh; Town Attorney, George Chevalier; Town Historian, Michael Lane; Southworth Library Association Trustee, Doug Zamelis; attorney, Jim Doss, Barry Francis, Barb Stoner, Larry Michaud, Robert Lacey and Karen Marsh; Town residents. The minutes of the August 07, 2006 regular meeting were read for information and corrections. Under the correspondence, the Incident report regarding the vandalism at the pump house in Harford Mills was incorrectly recorded as being from the New York State police instead of the Sheriff's Department. RES #63: BE IT RESOLVED to approve the minutes as corrected. Daryl Cross made a motion to adopt Resolution #63. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #9, vouchers #108-120, Highway Abstract #9, vouchers #67-76, and Harford Mills Water District #1 Abstract #9, vouchers #15-18 were read by the clerk and submitted to the Board for review. RES #64: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Charles Rowland made a motion to adopt Resolution #64. Joe Horner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Michael Lane presented literature to the Board from the Southworth Library in Dryden. He stated that they're operating on a shoestring budget and funds they've received in past years from Tompkins County and the Town and Village of Dryden are going to be greatly reduced or cut completely. He estimated that approximately 50 Town residents have library cards and requested that the Town donate $250.00 for 2007 to help them maintain services that they offer to the community. Ray Marsh asked if this donation would be yearly or a one-time donation. Michael said they'd like this donation to be considered each year during the budget process. Ray thanked Michael for coming and said they'd discuss this during their upcoming budget process. At 8:00 pm Ray Marsh opened the Public Hearing on the proposed amendment to the Town's Zoning Ordinance. The Clerk read the legal notice that had been published in the Cortland Standard. Doug Zamelis spoke on behalf of his clients, the Cayuga Indian Nation. He stated that the Cayuga Indian Nation was interested in buying the Harford Glen Water currently owned and operated by Ed McHale. He said that the Nation had no basis for acquiring any tax-exempt status. They currently operate two small convenience 400 stores in Seneca Falls and Union Springs and are interested in expanding their operations. They employ local people. After the deal is closed the operation would be known as H.G. Water, LLC. Ron Walsh asked Doug if his clients would be willing to commit to paying taxes. Doug Zamelis said that he'd like to have the Council of Chief's address that issue personally. Barb Stoner, Chairperson of the Harford Planning Board, said that five years ago when the water bottling operation was started, the process for obtaining the right to operate a business on the property wasn't done properly. Additionally, she said that the Town should never consider a PILOT agreement with any business. Barb would like to see this procedure started over from scratch with the proper procedures being followed, including an environmental impact study. She stated that the Town shouldn't consider spot zoning. Doug Zamelis said that their request for an amendment to the local zoning ordinance was not spot zoning; but would be applied throughout the entire agricultural district in Harford. He asked Barb how she would start the procedure over from scratch. Barb said initially an environmental review should be done before any decision to go on with the request is made. Dave Stoner asked if any environmental issues had been addressed, such as the size of the aquifer? Doug Zamelis said the geologist they'd been working with says the aquifer is very large. He said that his clients anticipate extracting about the same amount of water as Mr. McHale has been, less than 30,000 gallons per month. The Susquehanna River Basin regulates the business and monthly reports are sent to the Department of Health. A resident who asked not to be identified voiced concerns and asked many questions regarding possible impact on local wells, traffic on Creamery Road, taxes to the town and wanted to know why this needed to be done so quickly. Daryl Cross reiterated the concerns that had been brought up: • What is the actual aquifer • Amount of usage • Zoning (spot zoning) Ray Marsh closed the Public Hearing at 9:02 pm. The Public Hearing will be continued on September 18, 2006 at 7:00 pm. Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. She brought the last three years of the County legislature journals to be viewed. She asked the Board for their opinion on the proposed sales tax distribution method. Ray Marsh said the he didn't want to give up more than the Town's fair share. The consensus was not to accept this proposal and return to the 2004 distribution method. Ray Marsh reported on the following correspondence: • A statement from Alliance Bank — There's a balance of $11,311.45 in the Community Development Account • A check from the Office of the State Comptroller in the amount of $625.00 for fines collected from the Town Justice for the quarter ending 6/30/06. • From the State Board of Real Property Services — The equalization rate for the Town is at 99% • A letter from Thoma Development Consultants — our application for a Community Development Grant was not approved. • As of September 1, Michelle Cross has taken over Veva Padbury's duties at the Town Hall. Ray thought that because there's so many keys in circulation this might be a good time to change the locks. The Board agreed. John Daniels, Code Enforcement Officer, sent his report, which was reviewed by the Board. A copy of his report is on file at the Town Clerk's office. Paul Burhans', Dog Control Officer, sent his report, which was reviewed by the Board. A copy of the report is on file in the Town Clerk's office Ron Carpenter, Highway Superintendent, submittedhis report, which is on file in the Town Clerk's Office. He thanked Daryl Cross for the work he did at the basketball court in Harford Mills. Ray Marsh submitted and read the Supervisor's monthly report for August. RES #65: BE IT RESOLVED that the Supervisor's monthly report for August be approved as presented and read. Daryl Cross made a motion to adopt Resolution #65. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The next regularly scheduled meeting will be held on October 02, 2006 at 7:30 pm. RES #66: BE IT RESOLVED to adjourn the meeting at 9:38 p.m. Daryl Cross made a motion to adopt Resolution #66. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk �1 401 403 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 18, 2006 The Town Board of the Town of Harford met for a budget workshop meeting on September 18, 2006 at 6:00 pm at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Joe Horner, Daryl Cross and Charles Rowland; Councilmen, Ron Carpenter; Highway Superintendent, Gina Nourse; Bookkeeper, and Diane Michaud; Town Clerk. The Board started reviewing the Budget line by line. The workshop recessed at 6:55 pm for the scheduled Public Hearing. Present for the Public Hearing were Ray Marsh; Supervisor, Dave Stoner, Joe Horner, Daryl Cross and Charles Rowland; Councilmen, Ron Carpenter; Highway Superintendent, Gina Nourse; Bookkeeper, and Diane Michaud; Town Clerk, Ron Walsh; Town Attorney, Barb Stoner; Planning Board Chair, Ed Monroe, Dave Drogo and Jacob Chwalek; Planning Board members, Ed McHale, Mahlon Perkins attorney for Ed McHale, Gary Wheeler and Tim Twoguns; from the Cayuga Indian Nation Council of Chiefs, Doug Zamelis; Attorney for the Cayuga Indian Council of Chiefs, and Edward Hinchey from Environmental Resources Management. At 7:00 pm Ray Marsh opened the Public Hearing on the proposed amendment to the Town's Zoning Ordinance. The Clerk read the legal notice that had been published in the Cortland Standard. Ray Marsh asked if anyone for the proposed amendment would like to speak. Doug Zamelis introduced Gary Wheeler and Tim Twoguns. He stated that the procedure that had been set forth was the procedure that should be followed to enable the Harford Glen Water to continue operation. He then introduced Edward Hinchey, a geologist at Environmental Resources Management. Edward Hinchey distributed a copy of the report he had prepared at the request of H.G. Water, LLC. He gave information about the well that is currently in use as well as information about the aquifer. A copy of his report is attached. Gary Wheeler gave an overview of what their plans are for the bottling plant. Charles Rowland asked if they anticipate expanding the operation. Gary Wheeler said that they'd probably be operating with the same number of employees as Mr. McHale currently has, which is three. He also stated that they might truck water out until they can get the bottling portion of the operation up to speed. Ray Marsh then opened the meeting up to anyone against the proposed change. Barb Stoner stated that zoning changes should not be done to accommodate an individual; any proposed changes should go through the proper procedures. Barb said she would be holding a Planning Board Meeting here at the Town Hall tomorrow, September 26, at 6:30 pm. The Public Hearing was adjourned at 7:35 pm. RES #67: BE IT RESOLVED that the Harford Town Board continue the public hearing on the proposed zoning amendment at 8:00 pm on October 2, 2006. Ray Marsh made a motion to adopt Resolution #67. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye 404 The Board finished going over the budget for 2007. The proposed budget for next year includes some salary increases. Additionally, the amount budgeted for heating fuel, diesel and gasoline was increased due to the rising costs of these items. The amount to be raised by taxes would be $5.59 per $1,000 assessed value as compared to last year at $5.25 per $1,000 assessed value. The Budget will be reviewed again at the regular Board meeting on October 2, 2006. Immediately following the review a public hearing on the budget will be held starting at 7:35 pm. The workshop meeting was adjourned at 8:58 pm. Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 02, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on October 2, 2006 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Dave Stoner, Daryl Cross, Charles Rowland and Joe Horner; Councilmen, Gina Nourse; Town Bookkeeper, Sandy Price; County Legislator, Ron Walsh; Town Attorney, Mahlon Perkins; attorney, Doug Zamelis; attorney, Tim Twoguns, Gary Wheeler, Ed Hinchey, Todd Miller, Thomas Eddy; Director of Operations at the Cornell T & R Center, and many town residents. The minutes of the September 11, 2006 regular meeting were read for information and corrections. On the second page it was recorded that the Public Hearing will be continued on October 18, 2006 instead of September 18, 2006. RES #68: BE IT RESOLVED to approve the minutes as corrected. Charles Rowland made a motion to adopt Resolution #68. Joe Homer seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The minutes from the September 18, 2006 budget workshop and public hearing were read for information and corrections. RES #69: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #69. Charles Rowland seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh opened the Public hearing for the Preliminary budget at 7:36 pm. Gina Nourse pointed out that the proposed budget had changed slightly do to an increase in funding needed for the Code Enforcement officer and a decrease in the Workers' Compensation premium. This change decreased the amount to be raised by taxes from the proposed $5.59 per $1000 to $5.56 per $1000 assessed value. Ray Marsh closed the hearing at 7:44 pm. RES #70: BE IT RESOLVED to approve the preliminary budget with the noted changes as the Budget for the Town of Harford for 2007. Dave Stoner made a motion to adopt Resolution #70. Ray Marsh seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #10, vouchers #121-132, Highway Abstract #10, vouchers #77-83, and Harford Mills Water District #1 Abstract #10, voucher #19 were read by the clerk and submitted to the Board for review. RES #71: BE IT RESOLVER that the bills be approved as submitted and for the Supervisor to make the necessary payments. Dave Stoner made a motion to adopt Resolution #71. Joe Horner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye At 8:00 pm Ray Marsh opened the Public Hearing on the proposed amendment to the Town's Zoning Ordinance. The Clerk read the legal notice that had been published in the Cortland Standard. Barb Stoner stated that based on her discussions and correspondence with the DEC she would recommend that a complete study be done before making a decision on this issue. She held up a copy of Harford's zoning map showing the Agricultural district and asked if we wanted to open the entire area up given the fact that the Agricultural district encompasses most of the Town. She stated that she also felt that this change should be done by a public referendum rather than by the Board. Howard Adams said that most residents in Harford have shallow wells and as long as the water being bottled stayed at the same level as it has been there probably would be no problem. Theresa Grau said that a study should to be done based on the water usage of residents and what water will be drawn to determine what impact this would have. George Chevalier said that some restrictions should be in place. Landowner A shouldn't be allowed to pump all the water he wants if it results in landowner B's well going dry. He feels that Mr. McHale should be able to do his business as long as it doesn't effect his neighbors. Monitoring should be done so that the quantity of water being extracted will be known. Charles Lamparter stated that the water in the small stream on Route 38 had been steadily going down since Creamery Hills had opened up. This June the stream had completely dried up. This is evidence that the water table is going down. Mahlon Perkins expressed concern over not being notified of the second Planning Board meeting. He'd heard that it was being said that he and Doug Zamelis were somehow orchestrating everything because they'd prepared the necessary documents. He stated this was not true; they were simply trying to help the Clerk out and the Town attorney reviewed all the documents. They want the Board to review everything. He said that they are not talking about a huge change in business from what Mr. McHale is currently doing and would let Ed Hinchey speak about the wells at the Creamery. He stated that this is a renewable resource, unlike timber. This business will create some jobs, but maybe not up to the level required for Empire Zone status. He said that this is a zoning issue, not a water supply application issue and the decision should be up to the Board rather than the Planning Board. He further stated that there are no provisions for having this issue go up for public referendum. Doug Zamelis stated that he was disappointed that the Planning Board didn't notify Mr. McHale or Mr. Perkins about their last meeting, but appreciated getting all the documents from the meeting. His clients do not want to buy a property and have the resource depleted. Ed Hinchey went over his findings. He said that there are two aquifers, one shallow and one deep. The confusion is largely due to scale. Most households use 75 gallons of water per day per person. Mr. McHale uses 4000 gallons. Under the current configuration it is possible to bottle 6000 bottles per day. It is true that no specific study has been done on this aquifer. He based his report by applying known models to this valley. Barb Stoner said that at the Planning Board meeting Mr. Perkins said that Ed Hinchey had actually studied the aquifer. She reiterated her point that an actual study should be done on the aquifer. Other residents agreed with Barb. Doug Zamelis said that the statement about him saying that the aquifer will go dry when Cayuga Lake goes dry was incorrect and asked not to be misquoted. He said that if anyone other than his clients were purchasing the property he wouldn't have had to disclose the buyer. William Grau told Doug Zamelis that he resented that comment. Until just recently he had no idea who the buyers were. He didn't appreciate him, Doug Zamelis, trying to make this into a racial issue because that was not the issue. He would 407 like to see the business thrive, but not at the expense of residential wells. All he's asking is that the proper studies be done on the aquifer before making a decision. Todd Miller said that up to 14,000 gallons a day is a pittance. The real question is what will future usage be. Ed Hinchey agreed. Ron Walsh asked Todd Miller at what level would he consider it to be significant. Todd Miller said when the level gets to 25,000 gallons per day. Todd Miller asked what the anticipated rate of water extraction would be. Doug Zamelis said about the same level as Mr. McHale has been doing. He also stated that the proposed amendment allows for a site plan review to be done prior to any expansions. Daryl Cross asked Ed Hinchey and Todd Miller if a test could be done on the age of the water. Ed Hinchey said that could easily be done. Daryl asked if it could be determined which aquifer resident's wells are drawing from to help alleviate any fears. Ed Hinchey said a test could be done. The test would cost around $2,000.00 dollars. Joe Horner asked if there were enough wells in the area to allow for a good test and was told the testing would be accurate. Theresa Grau said that hard facts on water usage should be required of the owners and testing be done before proceeding. Joe Horner asked about the existing history of water usage and if the data was available. Ed McHale said it's public record and could be obtained from the Health Department. Ron Walsh asked if there was any information regarding water usage for a farm. Ed Hinchey said farms use 40-60 thousand gallons a day. Richard Chapman asked if there was any information on the water usage at Creamery Hills. Ed Hinchey said he didn't have any information on this. Doug Zamelis said that it could easily be estimated if we knew how many residents were living there. Jim Doss asked how much water Ed McHale is currently using. Ed McHale said that information is available by calling the 800 number for the NYS Department of Health. He then said that last month he bottled about 1200 gallons. Doug Zamelis stated that his clients are hoping to do about 6000 gallons per month. Daryl Cross said that when the Fire Department fills a pool they pump out about 1500 gallons at Cornell for each pool. Dave Stoner asked Gary Wheeler about the trucking of water that was mentioned at the September 18th meeting; would it be trucked from another plant? Gary Wheeler said that this is the only water plant and that trucking would be used only to maintain sales. Jim Doss asked about the tax number and the Empire Zone. Doug Zamelis said his clients are not registered with the Empire Zone. Joe Horner asked if the prospective and/or current owners would agree to doing a pump test. Doug Zamelis said that they would agree to do a test if a decision was made to expand the operation, but the well can handle the current level. Todd Miller said that there's different levels of testing. Joe Horner stated that if a test were done, it might alleviate some fears. Doug Zamelis said that if it would help the Board with their decision he'd recommend that a test be done. Ed Hinchey stated they could do a draw down test to see what the recovery rate is. Charles Rowland said that the Creamery operated at a capacity above what they're proposing. Barb Stoner stated that it's her understanding that as part of the SEQR a test can be required at the owner's expense. Mahlon Perkins asked what the test would provide. Ed Hinchey said it measures how much water the aquifer can provide. Ron Walsh asked if 6000 gallons a day would have an impact on the neighboring wells and if they'd go before the Planning Board in the event of any future expansion. Doug Zamelis said they'd definitely go before the Planning Board if they decided to expand the operation. Lura McHale asked if the creek behind there business goes dry, is that a direct result of their business? Ed Hinchey said no. Ray Marsh asked if testing were to be done who would be responsible for the expense. Doug Zamelis said that would be his client's expense. Ron Walsh suggested doing Part 2 of the SEQR study and waiting for the test results before filling out the question on any adverse environmental results. Mahlon Perkins said that they can't wait until next month's Board meeting. This needs to be completed before November 1 or the McHale's will lose out on this opportunity. Ed Hinchey stated that the results from the test could be available in one week. Tim Twoguns said that he'd have to go before the Council to see if they'd approve the additional expense, so that would add on another week. Charles Lamparter asked who's going to be responsible if, in the worst case scenario, resident's wells go dry. Ray Marsh asked the Board for their opinions. Joe Horner said that before deciding if such a facility should exist he'd like the buyer's to do the testing on the aquifer. Charles Rowland said that this is being blown out of proportion; are we going to require every dairy farm to do testing? Daryl Cross agreed with Charles Rowland. Dave Stoner said that he felt there were too many concerns and unanswered questions. Ray Marsh agreed with Daryl and Charles Rowland. Ray Marsh closed the Public Hearing at 9:40 pm. 0 Dave Stoner made a motion to adopt Resolution #74. Ray Mash seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • Checks from the State of New York in the amounts of $872.00 and $5387.00 for General Purpose State Aid • Ann Hotchkin, from Thoma Development Consultants, will be resubmitting the Housing Grant application. She'll be in contact regarding the scheduling of the two Public Hearings that need to be held. • From Garra Lloyd -Lester, Chairman of the Cortland Area Communities that Care Coalition, requesting the Board proclaim October 23-31 as Red Ribbon Week. RES #75: BE IT RESOLVED that the Harford Town Board do hereby proclaim October 23-31, 2006 as Red Ribbon Week in the Town of Harford, and encourage all citizens, businesses, public and private agencies, media, religious and education institutions to wear and display red ribbons and participate in drug-free activities throughout that week, joining the rest of the county in promoting the Red Ribbon Celebration and a drug-free Cortland County. Ray Marsh made a motion to adopt Resolution #75. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that the Creamery Road paving project is nearly completed and the new pipe on Seaman's Road was installed. Roger Hastings passed his road test for his CDL endorsement. Today was Donald Muckey's last day due to a non - work related arm injury. Paul Burhans', Dog Control Officer, sent his report, which was reviewed by the Board. A copy of the report is on file in the Town Clerk's office John Daniels, Code Enforcement Officer, sent his report, which was reviewed by the Board. A copy of his report is on file at the Town Clerk's office. A copy of the contract agreement from the Town of Caroline was presented. This year's contract fee is $8,350.00. RES #76: BE IT RESOLVED that the Harford Town Board accept the Town of Caroline's proposed Code Enforcement contract FURTHER RESOLVED that the Board authorize Ray Marsh to sign the contract. Charles Rowland made a motion to adopt Resolution #76. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye 410 Ray Marsh submitted and read the Supervisor's monthly report for September. RES #77: BE IT RESOLVED that the Supervisor's monthly report for September be approved as presented and read. Dave Stoner made a motion to adopt Resolution #77. Joe Horner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The next regularly scheduled meeting will be held on November 06, 2006 at 7:30 pm. RES #78: BE IT RESOLVED to adjourn the meeting at 10:35 p.m. Dave Stone made a motion to adopt Resolution #78. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 411 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 06, 2006 - The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on November 6, 2006 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Dave Stoner, Daryl Cross, Charles Rowland and Joe Homer; Councilmen, Sandy Price; County Legislator, Ron Walsh; Town Attorney, Richard Chapman and Larry Michaud; Town residents. The minutes of the October 2, 2006 regular meeting were read for information and corrections. Daryl Cross said that on page 3 where it was recorded that the Fire Department pumps out 1500 gallons of water at Cornell for pool fills should have been recorded as 1500 gallons per truckload. On Resolution #78, it was recorded that Dave Stone made a motion to adopt Resolution #78 and should have been recorded as Dave Stoner. RES #79: BE IT RESOLVED to approve the minutes as corrected. Ray Marsh made a motion to adopt Resolution #79. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Homer -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Richard Chapman stated that in order to keep track of water usage at the water plant on Creamery Road a daily count is taken of the number of bottles filled and this information is sent to the Board of Health on a monthly basis. This doesn't include water used at the plant for hand washing and other personal activities. Larry Michaud asked if the Health Department does any type of monitoring. Richard said he hadn't been there long enough to know what, if any, audits are done. Bills Iisted on General Abstract #11, vouchers #133-150, Highway Abstract #11, vouchers #84-95, and Harford Mills Water District #1 Abstract #11, voucher #20-23 were read by the clerk and submitted to the Board for review. RES #80: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #80. Joe Horner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. Ron Walsh, Town Attorney, said that John Shehadi of Fiscal Advisors had contacted him to follow up with an issue that had been brought up during October's Harford Building Committee meeting. Ron said that John Shehadi was correct in that he used to do bond work. John suggested that the Town look into hiring a bond counselor if the Town was named the lead agency on the new building project. He gave Ron a list of firms. Ron said that he would recommend going with a regional firm, but would be willing to do some of the basic groundwork on this issue if the project moves forward. Dave Stoner 412 said that John Shehadi had told the Committee that in order to build a fireproof building the cost would be around $1,000,000.00. Dave said that there's no way the Town could afford something like that and that the Committee had discussed the possibility of just building a new fire station on the Town field leaving room for adding the town hall at a later date. Ron Walsh suggested that the Committee check with contractors to see if any would be interested in constructing the building and leasing it to the Town. He said that some contractors would do this. Sandy Price asked if this idea was something that should be researched. Daryl Cross said bids had been submitted for a new fire truck. It looked like the new truck will cost around $200,000.00. A public meeting will be held at the Harford Fire station on November 21St about this, then it will go up for public referendum on December 12th. If passed, they'll need to get bonding. Ron Walsh also stated that he'd look over the document submitted to the State of New Public Service Commission by the URS Corporation on behalf of NYSEG to figure out procedurally what they're asking for and if any action by the Town is needed. Ray Marsh reported on the following correspondence: • From William Ackroyd, President of Dryden Ambulance, Inc., the proposed contract for service to the Town for 2007-2008 at a cost of $5700.00 for each year. Dryden Ambulance, Inc., in July, was awarded the Central New York EMS "Award of Excellence in EMS" and Mr. Ackroyd included a copy of the press release. RES #81: BE IT RESOLVED that the Harford Town Board accept the Dryden Ambulance, Inc. proposed contract for the year's 2007-2008 FURTHER RESOLVED that the Board authorizes Ray Marsh to sign the contract. Charles Rowland made a motion to adopt Resolution #81. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye • From the Office of the State Comptroller, the 3rd quarter distribution from the Justice Fund is $650.00 • From the Cortland County Treasurer's Office - the Town's portion of the 3rd quarter sales tax distribution is $13,656.83 with a $17,500.00 credit • From the Cortland County Treasurer's Office — Town's mortgage tax apportionment for the period April 1, 2006 through September 30, 2006 is $5980.77. • A check from Haefele TV in the amount of $896.38 for the franchise fee • Check from the State of New York, Office of Real Property Services, in the amount of $356.41 for the 2006 STAR payment • Check from the State of New York, Dept. of Children and Family Services, in the amount of $500.00 • Statement from Alliance Bank — the balance in the Community Development account as of November 1 is $11,691.98 • From Barb Stoner- a letter of resignation informing the Board that she'll be resigning from her positions on both the Board of Assessment Review and the Planning Board as of January 1, 2007 413 RES #82: BE IT RESOLVED that the Harford Town Board request that all unpaid water bills from the Harford Mills Water District accounts be relevied on the 2007 property tax bills FURTHER RESOLVED that the Town Clerk submit the list of unpaid water bills to the Real Property Office. Ray Marsh made a motion to adopt Resolution #82. Joe Horner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye John Daniels, Code Enforcement Officer, sent his report, which was reviewed by the Board. A copy of the report is on file in the Town Clerk's office Paul Burhans', Dog Control Officer, sent his report, which was reviewed by the Board. A copy of the report is on file in the Town Clerk's office Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that Wilson's had completed the paving at the Town parks. Thomas Weisbeck, NYMIR inspector, also told him that the Highway Garage needs to have either a fire alarm system installed or master cut-off switches on all of the trucks. Ray Marsh said that installing switches on all of the trucks wouldn't prevent the loss of the trucks if something else caused a fire in the building and asked if anyone knew the cost of fire alarm systems. Sandy Price said that Tom Huttleston is very knowledgeable about this and would be a good person to contact. Ray Marsh submitted and read the Supervisor's monthly report for October. RES #83: BE IT RESOLVED that the Supervisor's monthly report for October be approved as presented and read. Dave Stoner made a motion to adopt Resolution #83. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner said that he'd complimented Michelle Cross on the great job she's done cleaning up the Town Hall. He also told her that rather than washing down any more of the walls, he thought that new paint should be purchased and a work weekend could be scheduled. The Board thought this a good idea. The next regularly scheduled meeting will be held on December 04, 2006 at 7:30 pm. RES #84: BE IT RESOLVED to adjourn the meeting at 9:00 p.m. Ray Marsh made a motion to adopt Resolution #84. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 415 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD December 4, 2006 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on November 6, 2006 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Dave Stoner, Daryl Cross, Charles Rowland and Joe Horner; Councilmen, Sandy Price; County Legislator, John Daniels; Code Enforcement Officer, Dick and Gaynor Russell, Richard Chapman and Larry Michaud; Town residents. The minutes of the November 6, 2006 regular meeting were read for information and corrections. RES #85: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #85. Ray Marsh seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dick Russell brought in the preliminary floor plans for the new Town Hall/Fire Station that was prepared by Morton Buildings for the Board to look over. While going over the plans with some of the Building Committee members last month Richard Ellerson, Sales Consultant with Morton Buildings, estimated the cost of the building at $100.00 per square foot. Dick Russell later contacted Richard Ellerson about the cost and told him the Town could not afford the building at that cost. Richard Ellerson said that if the town could do its own excavating, septic and well they could probably construct the building for $70-80.00 per square foot. Dave Stoner said that the Building Committee is planning on having a Public Meeting on January 23`d to update residents. Dick Russell also stated the bid on the new fire truck was a little less than what had been reported previously. It came in at about $180,000.00 instead of $200,000.00. He also asked if someone could contact the appropriate people in Cortland about getting the antenna on the cell tower. Sandy Price asked John Daniels to talk with Bob Duell about this. She also said that she'd checked with the Sheriff's Department and they'd be willing to have a substation in the Town. (This issue was brought up during the last Building Committee meeting.) Bills listed on General Abstract #12, vouchers #151-169, Highway Abstract #12, vouchers #96-99, and Harford Mills Water District #1 Abstract #12, vouchers #24-25 were read by the clerk and submitted to the Board for review. RES #86: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #86. Charles Rowland seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh declared the Public Hearing on the proposed housing grant open at 8:05 pm. The clerk read a copy of the notice on the public hearing that was published in the Cortland Standard. Ann Hotchkin from Thoma had planned to be in attendance to answer questions but was unable to attend. Ray Marsh asked if anyone had any questions 416 or comments. There were none. He said that Ann could be reached at 753-1433 if a question should arise. Ray stated that any costs associated with the filing of the application in excess of what was previously spent is totally reimbursable from the grant funds, if approved. The Public Hearing was closed at 8:10 pm. Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. John Daniels, Code Enforcement Officer, presented his report to the Board, which is on file in the Town Clerk's office. He updated the Board on some outstanding issues he's been working on. He also received another call from Sharon Goldman. When the creek behind her house overflows she ends up with water in her house. She would like to have something done. He's not sure what, if anything can be done. Ideally, the creek should be cleaned out to alleviate the flooding problem, but the Town cannot do this. This Wednesday and Thursday he'll be attending a class as part of his ongoing certification requirements. The first of the year he will be using a software package to keep track of all building applications and other related issues. Paul Burhans', Dog Control Officer, sent his report, which was reviewed by the Board. A copy of the report is on file in the Town Clerk's office. He suggested that the Board revise the ordinance raising the dog pick up fee from $10.00 to $25.00. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He received a call from Pat Pendell regarding having lights put on a pine tree on her property. Ron said he went to look at the tree, and the tree is taller than the Town Hall. Dick Russell said that the Dryden Fire Department would probably bring down a truck so the lights could be put on the tree. Ray said he'd contact the Marathon Fire Department first to see if they could do this, and if not he'd let Dick know so that the Dryden Fire Department could be contacted. Dave Stoner went over the minutes from the last Building Committee meeting. The next meeting is tentatively planned for December 26th at 7:00 pm. Ray Marsh reported on the following correspondence: • A thank you card from Bo, Lolly, Debbie, Dick and Darlene for the support from everyone and the flowers • From Gina Nourse — Sales Tax resolution needed to have excess amount applied to the Town's 2007 property taxes RES #87: BE IT RESOLVED that the Harford Town Board request that $68,000.00 of the sales tax collected by the County be applied to reduce the amount of taxes levied against the Real Property in the Town of Harford for the fiscal year 2007. Ray Marsh made a motion to adopt Resolution #87. Charles Rowland seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye • Letter from EBS Benefit Solutions — effective January 1, 2007 the monthly premium for Excellus BlueCross BlueShield will be $565.88 for individual coverage • From the NYSDOT regarding the permit(s) necessary to install a speed display sign on Route 38. Ray said he's going to drop the document off with Ron Walsh for him to look over. From Sharon Canfield, she received the following: o A book donated to the Court by the TC3 Bookstore, Gould's New York Criminal Law Handbook, 2006 Edition o From the Association of Towns, Forms and Outline of Criminal Procedure for Town Justices and Police, Eleventh edition Ray Marsh submitted and read the Supervisor's monthly report for November. RES #88: BE IT RESOLVED that the Supervisor's monthly report for November be approved as presented and read. Joe Horner made a motion to adopt Resolution #88. Daryl Cross seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh thanked Joe Horner for serving as a councilman for the last six months. Joe said that he'd really enjoyed it and would liked to have continued on the Board, but felt that he wouldn't have enough time during the upcoming year to devote to the position. Dave Stoner said that he'd received a call from Amy Leviere advising him that on Thanksgiving Day her well went dry. The next regularly scheduled meeting will be held on January 8, 2007 at 7:30 pm. RES #89: BE IT RESOLVED to adjourn the meeting at 9:10 p.m. Ray Marsh made a motion to adopt Resolution #89. Dave Stoner seconded the motion. Daryl Cross -Aye Joe Horner -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 417 A19 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD January 8, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on January 8, 2007 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Sandy Price; County Legislator, and George Chevalier; Town Historian. The minutes of the December 4, 2006 regular meeting were read for information and corrections. On the first page the date of the last meeting date was recorded as November 6 and should have been December 4. On page 2 in the last paragraph the tree that Pat Pendell wanted decorated with lights was the Bicentennial tree located on the Town Hall property, not on her property. RES #1: BE IT RESOLVED to approve the minutes as corrected. Daryl Cross made a motion to adopt Resolution #1. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye George Chevalier presented his annual report to the Board updating them on what he'd been working on during 2006. A copy of his report is on file in the Town Clerk's office. Bills listed on General Abstract #1, vouchers #1-21, Highway Abstract #1, vouchers #1- 8, and Harford Mills Water District #1 Abstract #1, vouchers #1-2 were read by the clerk and submitted to the Board for review. RES #2: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Dave Stoner made a motion to adopt Resolution #2. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. John Daniels', Code Enforcement Officer, report was reviewed by the Board, which is on file in the Town Clerk's office. Ray Marsh said that at next month's meeting a public hearing would be held at 8:00 pm regarding the proposed new local law providing for the administration and enforcement of the New York State Uniform Fire Prevention and Building Code. Paul Burhans', Dog Control Officer, report was reviewed by the Board. A copy of the report is on file in the Town Clerk's office. Ray Marsh said that at next month's meeting he'd like to have a public hearing regarding increasing the dog pick up fee from $10.00 to $25.00. The public hearing is tentatively set to begin at 8:30 pm. Ray Marsh reported on the following correspondence: 420 • A check from the NYS Thruway Authority in the amount of $45,015.90 (CHIPS money) • From the Cortland County Treasurer's Office — a check in the amount of $6,082.77 for the Town's portion of the 2006 fourth quarter sales tax distribution • A $3,040.56 check from Debra Hill -Chamberlain for reimbursement of the HUD grant funding she'd received. • From the Association of Towns regarding the 2007 Training School and Annual meeting RES #3: BE IT RESOLVED that the Town designate: Official Newspaper -Cortland Standard Official Depository for the Town- The First National Bank of Dryden Official Depository for the DCBG monies -Alliance Bank Official Radio Station-WKRT or 99.9FM FURTHER RESOLVED that the following appointments be made: Deputy Supervisor -Dave Stoner Bookkeeper Budget Officer -Gina Nourse Registrar and Records Management Officer -Diane Michaud Deputy Town Clerk and Deputy Registrar -Nancy Hulslander Dog Control Officer -Paul Burhans Deputy Dog Control Officer -Lindsay Andersen Harford Mills Water District Superintendent -William Highfield Deputy Harford Mills Water District Superintendent- Ed Monroe Town Attorney -Ronald Walsh Town Hall Caretaker -Michelle Cross Deputy Highway Superintendent -Donald Muckey Cemetery Mower- up for bid Code Enforcement Officer -John Daniels FURTHER RESOLVED that the following salaries be set as follows: Supervisor: $2600.00-$216.66 the first payroll of each month Councihnen-$1100.00 each -$550.00 the first payroll of June and December Town Justice -$4050.00-$337.50 the first payroll of each month Highway Superintendent -$37,100.00 per year divided every two weeks with the balance the last payroll in December Roger Hastings up to $13.00 per hour (Hwy Supt discretion for pay) plus single person Insurance coverage Don Muckey $13.00 per hour Town Clerk/Tax Collector -$5200.00 $433.33 per month (Payroll) Bookkeeper/Budget Officer -$265.00 per month Assessor -$3500.00 $291.67 per month (Abstract) Dog Control Officer -$5184.00 $432.00 per month (payroll) Code Enforcement Officer -$8350.00 Harford Mills Water District $1800.00 ($900. First payroll of July and Dec) Superintendent 1 1 421 Town Caretaker -$1400.00 ($116.66 first payroll of each month) Town Historian -$750.00 first payroll in December Board of Assessment Review -$40.00 each October (Abstract) Planning Board Chairman $150.00 Members $75.00 first payroll in December Zoning Board of Appeals Chairman $100.00 Members $50.00 first payroll in December FURTHER RESOLVED to pay part-time highway employees up to $9.00 per hour and up to $11.00 per hour for employees with a Class B license (decision for pay at the discretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway Superintendent to spend $1500.00 for small tools and implements FURTHER RESOLVED to allow a $750.00 clothing allowance for Highway employees FURTHER RESOLVED to allow mileage reimbursements of $0.41 per mile FURTHER RESOLVED to pay jury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a petty cash fund of $50.00 for the Town Clerk/Tax collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it is a holiday, then the meeting will be on the following Monday. All Town Board meetings will be held at the Harford Town Hall at 7:30 pm unless a conflict arises, then the Town Board meeting will be held at the Highway Garage. FURTHER RESOLVED to authorize the Supervisor to pay utility bills that offer early discounts when necessary. FURTHER RESOLVED that the Town Clerk provide copies of the minutes to the Town Board members and to all heads of all Boards and departments within 10 days of each meeting and post the minutes at the Harford Post Office and the Community Bulletin Board. FURTHER RESOLVED that all vouchers, bills and monthly reports are to be submitted to the Clerk by 1:00 pm the Thursday preceding the Board meeting with the exception of any received in the mail after that date which will be given to the Clerk by 11:00 an the day of the Board meeting. FURTHER RESOLVED that the Town Clerk charge: $20.00 for all returned checks $0.15 per copy $1.00 per page for faxes Dave Stoner made a motion to adopt Resolution #3. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye 422 Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He requested that the Board think about budgeting in funds for hiring another full time person. Ray Marsh said that should definitely be in the budget process for next year, but if Ron found someone this year they'd transfer money to fund the position. Ray Marsh went over the budget amendments submitted by Gina Nourse. A copy is attached. ICES #4: BE IT RESOLVED to approve the budget amendments. Daryl Cross made a motion to adopt Resolution #4. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh submitted and read the Supervisor's monthly report for January. RES #5: BE IT RESOLVED that the Supervisor's monthly report for January be approved as presented and read. Dave Stoner made a motion to adopt Resolution #5. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner reported that the next Building Committee meeting will be held at the Town Hall on January 16`h at 7:00 pm. Ray Marsh said that Michelle Cross had suggested that a fee of $25.00 be charged to the Fire Department, Youth Group, and Church when renting the Hall to help defray the cost of repairs and utilities. It was decided to leave it as a no charge for these groups. Ray Marsh said that next month's meeting will be starting at 7:00 pm on February 5t' so that the Supervisor, Bookkeeper, Judge, and Clerk's books can be audited. RES #6: BE IT RESOLVED to adjourn the meeting at 9:15 p.m. Ray Marsh made a motion to adopt Resolution #6. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 423 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD February 5, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on February 5, 2007 at 7:00 pm. Present at the meeting were Ray Marsh; Supervisor, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Sharon Canfield; Town Justice, and Ron Walsh; Town Attorney. Sharon Canfield gave her annual report as Justice for the Town of Harford which is on file in the Town Clerk's office. Sharon said that after Sandy Price spoke with the Sheriff's Department last year about the lack of patrol in the Town they stepped up their coverage which was reflected in the amount of tickets issued. Unfortunately, the additional coverage only lasted for one month. The financial books of the Town Justice, Town Clerk, Tax Collector and Supervisor were presented to the Board to be audited. RES #7: BE IT RESOLVED to approve the financial books of the Town Justice, Town Clerk, Tax Collector and Supervisor as presented. Dave Stoner made a motion to adopt Resolution #7. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The minutes of the January 8, 2007 regular meeting were read for information and corrections. RES #8: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #8. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh declared the Public Hearing on the proposed local law regarding the administration and enforcement of the New York State Uniform Fire Protection and Building Code. The Clerk read the notice as it appeared in the Cortland Standard. After looking over the proposed law that was downloaded from the NYS web site, Ron Walsh had a few of suggestions. 1. He'd recommend that the Supervisor appoint the Code Enforcement Officer subject to ratification by the Town Council 2. Certificate of Occupancy versus Certificate of Compliance — one term should be decided on 3. Procedures need to be added to the law to deal with unsafe buildings and structures. Ron said he'd research what the Town of Caroline and other Towns are doing. Charlie Rowland made several suggestions regarding wording in the law. He also asked that Ron compose the law so that the verbage would be less convoluted. Dave Stoner agreed. Charlie asked if this law would give the CEO the right to go onto a person's 424 property if a potential violation is noticed. Ron Walsh said this law would in no way infringe upon a property owner's rights and proper procedures would need to be followed by the CEO. Charlie also said that he feels that the term Certificate of Compliance should be used rather than Certificate of Compliance. Daryl said that he felt both terms should be used; Certificate of Occupancy for a building that will be occupied and Certificate of Compliance for all other construction. Charlie wanted to know what the Board thought about the section where it states that building permits would be voided if construction didn't start within six months. Sometimes it takes at least that long to get financing in place before starring a project. Daryl agreed. Charlie recommended removing the "solid fuel" wording in the section about inspecting fuel -burning appliances. Charlie also asked about the section requiring an operating permit for public buildings with a capacity over 100. Daryl suggested changing the wording from over 100 to over 120. Charlie said that a new fee schedule should be adopted. Charlie brought up the topic of adult entertainment that wasn't addressed. Ron Walsh said that was out of the scope of this law but he'd be happy to work on a law addressing this issue after getting this law written. He said that he'd compose a local law with the changes that had been discussed so that it could be adopted at the next meeting. Ray suggested that the changes be reviewed at next month's meeting, then a public hearing be held during the April meeting. The public hearing was closed at 9:00 pm. The public hearing on the dog pick up fee increase that had been scheduled to begin at 8:30 pm tonight was postponed. Ron Walsh asked the Clerk to send him a copy of the current local law regarding dog pick up fees. Dave Stoner said that he'd been getting pressure to go back to the two meeting a month schedule for the Building Committee. The next meeting will be on February 27th a 7:00 pm and he'll bring the 2 meetings a month idea to the committee. Bills listed on General Abstract #2, vouchers #22-32, Highway Abstract #2, vouchers #9- 14, and Harford Mills Water District #1 Abstract #2, vouchers #3-5 were read by the clerk and submitted to the Board for review. RES #9: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Todd Loope made a motion to adopt Resolution #9. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • From Bob Pass at NYSEG, there will be an open house at the Dryden Fire Hall on February 13th from 7:00 pm — 9:00 pm regarding the new transmission line project. Ray asked the Cleric to post fliers at the Post Office and the Town Hall. • From the Cortland County Treasurer's Office — a check in the amount of $9,528.59 for the Town's final portion of the 2006 sales tax distribution • From the Cortland County Treasurer's Office — a check in the amount of $82.05 for Surplus dog money received for 2006 • From the Cortland County Treasurer's Office — a memorandum explaining payment schedules made to the Town during 2006 and a report with the amounts 425 RES #10: BE IT RESOLVED to extend the period of tax collection for Real Property Taxes from April 30, 2007 to May 31, 2007. Daryl Cross made a motion to adopt Resolution #10. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He said that the County had notified him that all yield signs have to be replaced with stop signs. Ray said to order the signs and get them replaced this year. Ron also said that he needs to buy some 18" corrugated pipe and it'll cost around $2700.00. Ray asked him when he'd be getting the bulldozer. Daryl said that Ron would get it as soon as he could get someone to go pick it up. The Supervisor submitted and read his monthly report for February. RES 11: BE IT RESOLVED that the Supervisor's monthly report for February be approved as presented and read. Dave Stoner made a motion to adopt Resolution #11. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Next month's meeting will be held on March 5, 2007 at 7:30 pm. RES #12: BE IT RESOLVED to adjourn the meeting at 9:30 p.m. Ray Marsh made a motion to adopt Resolution #12. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk .27 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD March 12, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on March 12, 2007 at 7:00 pm. Present at the meeting were Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Bob Duell and Jack Miller from the County Fire Emergency Management Office, Ann Hotchkin from Thoma, Ron Walsh; Town Attorney, Ginny Neff and Gaynor Russell; Town residents. The minutes of the February 5, 2007 regular meeting were read for information and corrections. On page two it should have been recorded that Charlie Rowland feels that the term Certificate of Compliance should be used rather than Certificate of Occupancy. RES #13: BE IT RESOLVED to approve the minutes as corrected. Daryl Cross made a motion to adopt Resolution #13. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye Bob Duell addressed the Board on the Fire Department/Emergency communication issues plaguing the County. He said that the low band frequency that is currently being used is antiquated and extremely difficult to maintain so they are working to replace the system using a high band frequency. He said the paging system is even in worse condition. A new UHF paging system is in the works that will cost about $300,000. with much of the cost covered by grant money. Daryl Cross asked if a repeater could be used to enhance the current low band system. Jack Miller said that wouldn't work. Daryl Cross asked about the time line for implementing this new system. Bob Duell stated the equipment is due in any day, and then they need to negotiate with the cell tower owners. He requested that the Board give them permission to use the spot they'd previously reserved on the Cingular tower for the new UHF paging system. RES #14: BE IT RESOLVED that the Harford Town Board give the County Fire Emergency Management office permission to use the spot on the Cingular Tower for the new ultra high band paging system. Daryl Cross made a motion to adopt Resolution #14. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner declared the Public Hearing on the Community Development Grant application open at 8:00 pm. Ann Hotchkin read the notice as it appeared in the Cortland Standard. She stated that the application is due April 9, 2007 and that they'd be requesting grant money totaling $400,000.00 for the Town. She went over the procedures and asked if anyone had any questions. The Public Hearing was closed at 8:18 pm. RES #15: BE IT RESOLVED that the Town Board of the Town of Harford directs the Supervisor to sign and file a single purpose application for funds with the New York State Governor's Office for Small Cities under the U. S. Department of Housing and 428 Urban Development's Community Development Block Grant Program for Fiscal Year 2007 in the amount of $400,000.00. Charles Rowland made a motion to adopt Resolution #15. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye RES #16: BE IT RESOLVED that the Harford Town Board contract with Thoma Development Consultant's to administer the Community Development block Grant pending grant approval. Dave Stoner made a motion to adopt Resolution #16. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye Ginny Neff reported that recently another car went off Daisy Hollow Road. She asked if anyone could remember when the "Road Construction" signs were originally put up. No one could remember exactly, but it was agreed that the signs had been up since the 1980's. Ginny brought in pictures she'd taken showing the poor condition of the road. Additionally, she presented signed petitions supporting her concern over the need to have the road repaired correctly. Sandy Price said that she'd be happy to take the pictures and petitions to the County legislators and try to get something done. She also suggested that a letter be sent expressing the Town Board's support in Ginny's quest to have the Daisy Hollow Road situation rectified. Daryl Cross suggested that the County put the project up for bid. RES #17: BE IT RESOLVED that the Supervisor send a letter expressing the Board's support in Ginny's efforts to get the necessary repairs done to Daisy Hollow Road. Dave Stoner made a motion to adopt Resolution #17. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye Gaynor Russell requested that a new refrigerator be purchased for the Town Hall. She said that when the Fire Department puts on their pancake breakfasts, they don't have enough room for everything in the current refrigerator. She said that the Fire Department and auxiliary might be able to help with the cost. RES #18: BE IT RESOLVED that the Town purchase a new refrigerator for the Town Hall FURTHER RESOLVED that Gaynor Russell be authorized to purchase the refrigerator. Daryl Cross made a motion to adopt Resolution 918. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye 429 Bills listed on General Abstract #3, vouchers #33-47, Highway Abstract #3, vouchers #15-23, and Harford Mills Water District #1 Abstract #3, voucher #6 were read by the clerk and submitted to the Board for review. RES #19: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Charles Rowland made a motion to adopt Resolution #19. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price presented her report to the Board. A copy of her report is on file in the Town Clerk's office. Ron Walsh presented a draft copy of the local law on the New York State Uniform Fire Protection and Building Code. It was decided that the Board review the copy, and then go over it at next month's meeting so any changes could be made before having a Public Hearing at the May monthly Board meeting. Dave Stoner asked if this new local law would remove the Planning Board from the procedure. Ron Walsh said that would not be the case. Charles Rowland suggested that the following be added: "This doesn't supersede procedures currently in place with the Planning Board." Ron Walsh also reported that the Utility company is looking to put a new transmission line through the Town. Daryl Cross asked if the Utility company has eminent domain. Ron Walsh said basically that is true because they want to use the same path as their existing lines currently follow. Paul Burhans report was reviewed by the Board. A copy of his report is on file in the Town Clerk's office. Dave Stoner reported that Paul has requested that he be sworn in by the Sheriff so that he could handle civil issues regarding animal control problems. Ron Walsh said that request should be made at the County level, not through the Town. Sandy Price stated that she'd spoken with Lee Price about this. He said that he doesn't have a problem with Paul having the authority to do this, but feels that there could be liability issues if this was put into practice. Dave Stoner said that Ray Marsh suggested that a generic letter me written and given to Paul saying that the Board supported his request. RES #20: BE IT RESOLVED that the Harford Town Board authorize Ray Marsh to send Paul Burhans a letter expressing the Board's support in this matter. Daryl Cross made a motion to adopt Resolution #20. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner reported on the following correspondence: • A card from the family of Janet Morse: "Thank you for the lovely floral arrangement." • From Thoma Development Consultants -April is Fair Housing Month RES #21: BE IT RESOLVED that the Harford Town Board declare the month of April Fair Housing Month. Dave Stoner made a motion to adopt Resolution #21. Todd Loope seconded the motion. in Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye • Statement from Alliance Bank — the balance in the Community Development Account as of 3/1/07 is $15,480.21 • From Gina Nourse — the amortization schedule for Sharon Goldman's housing grant showing the outstanding balance. • Don Allen has an outstanding balance on his housing grant and his homeowner's insurance has lapsed. Ron Walsh will send him a letter requesting that he reinstate his coverage • From Kyle Marsh requesting a $500.00 increase for the upcoming cemetery mowing season due to the increase in gasoline prices RES #22: BE IT RESOLVED that the Harford Town Board accept Kyle Marsh's proposal for cemetery mowing at a cost of $3000.00 for 2007 Charles Rowland made a motion to adopt Resolution #22. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye • From Place Insurance recommending some changes to the Town's financial procedures. Ray Marsh compiled a letter in response to their changes RES #23: BE IT RESOLVED that the Harford Town Board authorize Ray Marsh to sign and send his response to Place Insurance Dave Stoner made a motion to adopt Resolution #23. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye • From the NYS Office of Real Property Services — the Town's residential assessment ratio is now at 90.11 • From the NYS Environmental Facilities Corporation — they now have an office in Cortland to assist communities with water/wastewater infrastructure projects • From Place Insurance Company — based on the new appraisal values of Town buildings, the premium for property insurance coverage will increase by $700.00. • From Place Insurance Company — they've received a quote for the crime policy renewal which is $141.00 less than last year. A copy of the most recent state audit is needed. If an audit hasn't been performed recently, they need to be notified • From the Office of the State Comptroller - $335.00 will be sent for the Town's portion of fines collected by the Town Court for the fourth quarter of 2006. • The PILOT agreement for Creamery Hills has been received (a check in the amount of $1,500.00) • From Lee Knuppenburg III expressing an interest in the Code Enforcement Officer Position or Assistant to the Code Enforcement Officer if a position should become available. His resume was attached • From the Cortland County Youth Bureau — a planning meeting will be held on March 15, 2007 at 6:15 pm in Room 202 of the County Office Building Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. The Supervisor submitted and read his monthly report for February. RES #24: BE IT RESOLVED that the Supervisor's monthly report for February be approved as presented and read. Daryl Cross made a motion to adopt Resolution #24. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye Daryl Cross said that he needs to contact John Daniels about doing chimney inspections. Charles Rowland asked how John is supposed to know that an inspection needs to be done; does the Fire Chief notify John that an inspection needs to be done after a chimney fire. Daryl said that having the Fire Chief notify John was a good idea. Next month's meeting will be held on April 2, 2007 at 7:30 pm. RES #25: BE IT RESOLVED to adjourn the meeting at 10:15 p.m. Charles Rowland made a motion to adopt Resolution #25. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD April 2, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on April 2, 2007 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Ron Walsh; Town Attorney, and Sandy Price; County Legislator. The minutes of the March 12, 2007 regular meeting were read for information and corrections. RES #26: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #26. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #4, vouchers #48-55, Highway Abstract #4, vouchers #24-29, and Harford Mills Water District #1 Abstract #4, vouchers #7-8 were read by the clerk and submitted to the Board for review. RES #27: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Charles Rowland made a motion to adopt Resolution #27. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price presented her report to the Board. A copy of her report is on file in the Town Clerk's office. She reported that she'd called Gary Finch's office to get an update on her request for funding for the proposed new Town Hall/Fire Department building and was told they've had no news about any of their capital improvements projects. Ray Marsh reported on the following correspondence: • A letter sent to James Tedisco, Republican Leader of the NYS Assembly, by Gary Finch, Member of Assembly, requesting their support for funding in the proposed Harford multi-purpose facility capital project • From Jennifer Hamilton, Cortland County Health Department, regarding a program aiming to prohibit smoking at all parks in Cortland County. Signs would be provided as well as money to purchase any hardware needed to put the signs up. RES #28: WHEREAS the Town of Harford believes that tobacco use in the proximity of children and adults engaging in or watching outdoor recreational activities at Town - owned or operated facilities is detrimental to their health and can be offensive to those using such facilities BE IT RESOLVED that tobacco use be prohibited at Town -owned recreational facilities, and FURTHER RESOLVED that signs shall be posted at the Town -owned facilities stating that the area is a tobacco -free zone. Dave Stoner made a motion to adopt Resolution #28. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye From Michael Lane, Secretary of the Southworth Library Association, thanking the Town Councilmen for including funding for the Southworth Library in the 2007 budget. A contractual agreement was enclosed stating that the Town of Harford agrees to pay $250.00 to help defray the cost of the programs the Library agrees to provide to Town residents. RES #29: BE IT RESOLVED that the Harford Town Board accept the contract agreement with the Southworth Library Association, and FURTHER RESOLVED that the Harford Town Board directs the Supervisor to sign the contract. Charles Rowland made a motion to adopt Resolution #29. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye • A letter from the Cotterill Agency asking for the opportunity to provide the Town with a quote for insurance coverage. • From Haefele TV — As of May 1, 2007, the basic cable rate will increase to $42.95 per month. • A letter from Charles Rowland to Michael Arcuri, U.S. House of Representatives, asking for assistance in locating possible sources of Federal grants to help with the cost of the Town Hall/Fire Station building project. Ron Walsh asked if anyone had any suggestions or changes to the draft copy of the local law on the New York State Uniform Fire Protection and Building Code. Charles Rowland recommended that all references in the document to the Council be changed to the Town Board. He also wanted clarification as to where the Code Enforcement records would be located. Ron Walsh said he'd have the changes completed for next month's meeting. A public hearing will be held at 8:00 pm at the May monthly meeting. Ray Marsh asked Ron Walsh if a letter to the Allen's regarding their CDBG loan had been sent out. He also asked if he would send a similar letter to the Goldman residence. Ron said he'd get both letters out. Dave Stoner asked Ron Walsh if he'd attend the next Building Committee meeting on the 10'th. They will be discussing funding and referendum procedures. 1 C' 435 Daryl Cross said that he'd spoken with Steve McElivan, Engineer, about drawing up plans for the proposed building. He told Daryl he'd draw up the plans and charge between $2500-$3500. RES #30: BE IT RESOLVED to allocate a maximum of $3500. from the HUD repayment moneys to pay the engineer for professional plans on the proposed building contingent that this money can be used for this purpose FURTHER RESOLVED that Ray Marsh contact Thoma Development Consultants to verify the money can be used for this purpose. Daryl Cross made a motion to adopt Resolution #30. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that he'd attended a meeting held by the Soil and Water Conservation Department regarding storage tanks. Some minor maintenance needs to be performed on the tanks at the highway garage. He also called to get the dumpster back. Daryl Cross asked what happened with the loader. Ron said the front pinion seal is leaking and he'd notified the company. He'd also gotten a quote for trading in the loader. They will trade for about $9000. Daryl Cross said that seemed too high; given all the problems with the new loader during the past year he felt that the trade-in should be in the 5-6 thousand dollar range. RES #31: BE IT RESOLVED to trade the loader pending the trade-in amount is $6000.00 or less. Daryl Cross made a motion to adopt Resolution #31. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for March. RES #32: BE IT RESOLVED that the Supervisor's monthly report for March be approved as presented and read. Dave Stoner made a motion to adopt Resolution #32. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner said that three people interested in serving on the Board of Assessment Review need to be appointed. RES #33: BE IT RESOLVED that the Harford Town Board reappoint Ed Monroe to the Board of Assessment review for a 5 -year term ending October 1, 2011, and 436 FURTHER RESOLVED that the Board appoint Gary Tennant to the Board of Assessment Review to finish out Beverly Brook's term that ends on October 1, 2007 and That Karen Marsh be appointed to the Board of Assessment Review to finish out Barbara Stoner's term that ends on October 1, 2008. Daryl Cross made a motion to adopt Resolution #33. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Daryl Cross mentioned that as of February 1, 2007 all building lots in Cortland County must be a minimum of 2.4 acres. The requirements for the placement of a well and sewer have also changed as of that date. Next month's meeting will be held on May 7, 2007 at 7:30 pm. RES #34: BE IT RESOLVED to adjourn the meeting at 9:45 p.m. Charles Rowland made a motion to adopt Resolution #34. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 437 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD May 7, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on May 7, 2007 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Ron Walsh; Town Attorney, Sandy Price; County Legislator, and Ginny Neff. The minutes of the April 2, 2007 regular meeting were read for information and corrections. On page three, the engineer's name was misspelled. His name is Steve McElwain rather than Steve McElivan. RES #35: BE IT RESOLVED to approve the minutes as corrected. Dave Stoner made a motion to adopt Resolution #35. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #5, vouchers #56-75, Highway Abstract #5, vouchers #30-38, and Harford Mills Water District #1 Abstract #5, vouchers #9-11 were read by the clerk and submitted to the Board for review. RES #36: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Todd Loope made a motion to adopt Resolution #36. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh declared the Public Hearing on Local Law #1 for 2007 open at 8:00 pm. Notice of the Public Hearing was posted in the Cortland Standard. This law would provide for the administration and enforcement of the New York State Uniform Fire Protection and Building Code. Ray Marsh asked if anyone had any questions or comments. Ray thanked Charles Rowland for all of his work regarding the wording and content of this law. Ray asked Ron Walsh if John Daniels had a copy; Ron said he'd get the final copy to him. The Public Hearing was closed at 8:05 pm. RES #37: BE IT RESOLVED that the Harford Town Board be declared the Lead Agency for this process, and FURTHER RESOLVED that this process be declared a Type 2 Action that poses no adverse effects to the environment. Daryl Cross made a motion to adopt Resolution #37. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye 438 RES #38: BE IT RESOLVED that, the Town Board of the Town of Harford adopt Local Law #1 for 2007. Dave Stoner made a motion to adopt Resolution #38. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price presented her report to the Board. A copy of her report is on file in the Town Clerk's office. Ray Marsh reported on the following correspondence: A letter from David Skorton, Cornell University President, acknowledging receipt of the letter from Ray Marsh and David Henke requesting the University consider donating money to help with the cost of the new multi- purpose facility. He reported that the request had been forwarded on to the Cornell Community Coordination Committee for their review. He stated that because of the community services Cornell receives from the Town, he's confident the Committee will consider the request and come to a fair determination regarding how to proceed. ® Monthly statement from Alliance Bank — the balance in the Community Development Account as of 5/1/07 is $15,925.95 ® A letter from Michael Arcuri, Member of Congress, expressing his support regarding the Town's application to the Governor's Office for Small Cities, Community Development Block Grant Program for $400,000 in funding for use in the second phase of the Town's housing rehabilitation project. ® A letter from Senator James Seward to Joseph Rabito, Director of the Office for Small Cities, expressing his support for the Town's Community Development Block Grant application. Ginny Neff thanked everyone for their support on the Daisy Hollow Road issue. She also thanked Daryl Cross for accompanying her to address the County Legislature. Recently the county did some repairs to the road and raised the guardrails. Additionally, they're having an engineer come out to look over the situation in an effort to finally come up with a resolution to the road problem. The Board reviewed the Code Enforcement Officer's report, which is on file in the Town Clerk's office. The Dog Control Officer's report was reviewed by the Board. A copy of the report is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He said that the State, after an inspection was performed on the 24'', has given him six weeks to replace the wooden bridge on Griggs Gulf Road or they will close the road. The County highway has some material that he hopes to be able to get. If that doesn't happen, he'll have to order new sluice pipe that will cost about $14;000.00. The County has declared May 14-18,` Amnesty week. Town resident's can bring non -household garbage to the Town Highway garage May 14-16`Y, then the Town highway crew can truck the items on May 17-181h Daryl Cross asked for an update on the loader. Ron said they agreed to trade for $6000.00 and that the new loader has been ordered. He was told that because of the order date, the new loader would be equipped with air conditioning. 439 Ray Marsh said that Bill Highfield has had problems with the transducers again. Ray called Ken Teter to see if he could help Bill resolve the problem. Ken had left a message for Bill, but hadn't heard back from him. Ray Marsh said that Gina Nourse had contacted him about upgrading the software she uses for the Town bookkeeping and payroll from the DOS based software to the Windows based software. RES #39: BE IT RESOLVED that the Town Board authorize Gina Nourse to purchase the new Williamson Law Books Windows based bookkeeping/payroll software. Dave Stoner made a motion to adopt Resolution #39. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for April. RES #40: BE IT RESOLVED that the Supervisor's monthly report for April be approved as presented and read. Dave Stoner made a motion to adopt Resolution #40. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Town Clerk received a written quote from Davelle Office Equipment for a new computer and Dot Matrix printer. The cost of the computer, with the necessary drive units would be $1075.00, and the printer would be $175.00. RES #41: BE IT RESOLVED that the Harford Town Board authorize the clerk to order the new computer and printer. Dave Stoner made a motion to adopt Resolution #41. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported that after checking with Thoma Development Consultants, the HUD repayment money couldn't be used to pay for engineering fees. However, each year during the budget process $5000.00 is put into a reserve account that could be used. RES #42: BE IT RESOLVED that the Harford Town Board allocate the $3500.00 to pay the engineer for drawing up professional plans on the proposed building. Daryl Cross made a motion to adopt Resolution #42. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye No Ray Marsh said that the exterior of the Hall should be painted and other maintenance done this year. Next month's meeting will be held on June 4, 2007 at 7:30 pm. RES #43: BE IT RESOLVED to adjourn the meeting at 9:00 p.m. Dave Stoner made a motion to adopt Resolution #43. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk C STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD June 4, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on June 4, 2007 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, and Sandy Price; County Legislator. The minutes of the May 7, 2007 regular meeting were read for information and corrections. RES #44: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #44. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Bills listed on General Abstract #6, vouchers #76-89, Highway Abstract #6, vouchers #39-49, and Harford Mills Water District #1 Abstract #6, vouchers 12-13 were read by the clerk and submitted to the Board for review. RES #45: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Ray Marsh made a motion to adopt Resolution #45. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Sandy Price presented her report to the Board. A copy of her report is on file in the Town Clerk's office. Ray Marsh reported on the following correspondence: • From the Cortland County Board of Elections — they have received grant money to improve handicap accessibility to polling sites in Cortland County. According to their survey they've determined that a new ramp is needed for this site. Ray Marsh will contact them about this issue. • From the Tobacco Free Cortland Partnership thanking the Board for their support and participation in the Young Lungs at Play Program. • A letter from the Cortland County Treasurer's Office showing the first quarter sales tax distribution. The Town's cash distribution is $16,003.24 with a $17,000.00 credit. • A letter from Assemblyman Gary Finch thanking Ray Marsh for letting him know about the Town's recent application to the Office for Small Cities for a Community Development Block Grant. He stated that he supports the Town's request and is hopeful that the application will receive favorable consideration. 4.4 2 • From the State Board of Real Property Services — The Town's 2007 equalization rate is at 92% • A letter from the State Comptroller's Office — The Town's distribution of fines collected by the Town Justice during the last quarter is $380.00 Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He was able to get the pipe needed for the repairs to the Griggs Gulf Road bridge from the County Highway Department. He's planning on resealing Creamery Road and Bleck Road this summer. The Board reviewed the Code Enforcement Officer's report, which is on file in the Town Clerk's office. The Supervisor submitted and read his monthly report for May. RES #46: BE IT RESOLVED that the Supervisor's monthly report for May be approved as presented and read. Daryl Cross made a motion to adopt Resolution #46. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Ray Marsh announced that the next Building Committee meeting will be at 7:00 pm on June 12''. Additionally, next month's regular board meeting will be held on July 2, 2007 at 7:30 pm. RES #47: BE IT RESOLVED to adjourn the meeting at 8:20 p.m. Ray Marsh made a motion to adopt Resolution #47. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD July 2, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on July 2, 2007 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner and Charles Rowland; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, and Sandy Price; County Legislator. The minutes of the June 4, 2007 regular meeting were read for information and corrections. RES #48: BE IT RESOLVED to approve the minutes as read. Charles Rowland made a motion to adopt Resolution #48. Dave Stoner seconded the motion. Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price presented her report to the Board. A copy of her report is on file in the Town Clerk's office. She brought a copy of the County Highway Department's annual report for the Board members to review. She reported that Jim Seward had secured $100,000.00 in grant funding for the County to pay for 150 UHF pagers that will be distributed among the fire departments. Ray Marsh reported on the following correspondence: • A check from the Cortland County Treasurer's Office in the amount of $4270.32 for the Town's portion of the mortgage tax. • Statement from Alliance Bank — the balance in the Community Development Account as of June 3, 2007 is $16,048.47. • A Cover letter and resume from Scott Snyder inquiring about the possibility of a future assessor's position for the Town. • A copy of a fax sent to John Gutenberger, Director of Community Relations at Cornell, by the Clerk with the 2006 assessed and taxable values for the Town and the 2007 tentative values. This information was provided to him per his request to aid his committee in making a decision on the Harford Building Committee's request for funding for the proposed combination Town Hall/Fire Station. RES #49: BE IT RESOLVED to reappoint Ed Monroe to the Planning Board for a 5 - year term ending December 31, 2011. Ray Marsh made a motion to adopt Resolution #49. Charles Rowland seconded the motion. Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Board reviewed the Code Enforcement Officer's report, which is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that there are some broken windows at the pump 444 house in Harford Mills. The new loader is being delivered tomorrow. Ron had gotten an estimate from Wayne's Welding for repairs to the box on the six -wheeler. They've estimated the cost of the repairs at $3,125.00 RES #50: BE IT RESOLVED that the Harford Town Board authorize the Highway Superintendent to have the repairs done on the six -wheeler. Ray Marsh made a motion to adopt Resolution #50. Dave Stoner seconded the motion. Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #7, vouchers #90-106, Highway Abstract #7, vouchers #50-62, and Harford Mills Water District #1 Abstract #7, vouchers 14-16 were read by the clerk and submitted to the Board for review. RES #51: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Dave Stoner made a motion to adopt Resolution #51. Charles Rowland seconded the motion. Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for June. RES #52: BE IT RESOLVED that the Supervisor's monthly report for June be approved as presented and read. Dave Stoner made a motion to adopt Resolution #52. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh said the wooden "Town of Harford" signs you see as you're driving into Town need to have some maintenance done and asked if anyone knew who had done the maintenance previously. Ron Carpenter suggested that new signs be constructed out of material that would last longer. Sandy Price thought that having new signs designed with the Town logo on it would be nice. Since the Town doesn't have a logo, Sandy thought it would be nice to get the community involved and have a logo design contest. Dave Stoner said that he'd look around during his travels to see what other Town's are doing. Dave Stoner asked about the status of the permits that are needed before moving forward with the installation of a speed control sign on Route 38. Ray Marsh said that he'd contact Ron Walsh for an update. Next month's regular board meeting will be held on August 6, 2007 at 7:30 pm. RES #53: BE IT RESOLVED to adjourn the meeting at 8:25 p.m. Dave Stoner made a motion to adopt Resolution #53. Ray Marsh seconded the motion. Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 445 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD August 6, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on August 6, 2007 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, and Charles Rowland; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Sharon Canfield; Town Justice, Ron Walsh; Town Attorney, Sandy Price; County Legislator and Christine Laubenstein; Cortland Standard reporter. The minutes of the July 3, 2007 regular meeting were read for information and corrections. RES #54: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #54. Ray Marsh seconded the motion. Daryl Cross - Abstained Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sharon Canfield requested that the Board consider appropriating funds during their upcoming budget process for a Court Clerk position. She said that perhaps the Town Clerk could take on that responsibility. Charles Rowland said that because the Town Clerk is an elected position, he didn't think the Board could just add those duties to the Town Clerk's position. Ray Marsh asked Sharon what the clerk duties would involve and how many hours would be needed to accomplish the tasks. Sharon said the clerk would need to balance the books and be computer literate because reports would need to be compiled and transmitted. Ray asked what other court clerks are paid. Charlie said a dollar amount would be needed soon because the budget workshops will start next month. Sandy Price suggested asking Gina Nourse since she does the bookkeeping for other towns. Ray said he'd contact Gina regarding what other town's are paying and make some inquires to try to locate someone interested in the position. Lee Haefele, from Haefele TV, handed out a map showing the area in Town covered under their cable TV franchise agreement. He said that currently they have 188 cable customers and 39 high-speed internet users in the Town. The question was brought up about having the cable brought up Route 38 from Route 200 in Harford Mills to the Creamery Road intersection. Lee said that they need a minimum of ten customers per mile before they'd run the cable. He asked if anyone had any questions about the franchise renewal document that had been sent to the Clerk. Ron Walsh. said that he'd like to look it over in detail. Ray Marsh said that a public hearing would be held at the next meeting, September 10th, at 8:00 pm. Sandy Price presented her report to the Board. A copy of her report is on file in the Town Clerk's office. She reported that two resolutions passed authorizing the installation of additional transmission equipment on cell towers in Harford and Cinncinatus. This will greatly improve the emergency communications. She congratulated the Harford Town Board for negotiating a spot on the Owego Hill tower prior to approving the cell tower application. Because of their efforts, the cost of having the equipment on the Harford cell tower will run only $10.00 per year as opposed to $350.00 a year for the other cite. Ron Walsh stated that the Sheriff's Department will be bringing their portable speed control sign back soon. Additionally, he now has a contact regarding the procedures that are necessary to get the permanent speed control sign installed. Daryl Cross said that within the last couple of weeks the City of Ithaca installed one on Route 79. Dave Stoner said that Auburn has one, also. IM -0 Ron Carpenter received a request from Don Chambers, Cortland County Highway Department, requesting a letter relieving the County from any liability for the culvert they'd donated that the Town installed. Ron Walsh said he'd prepare the letter. Bills listed on General Abstract #8, vouchers #107-117, Highway Abstract #8, vouchers #63-73, and Harford Mills Water District #1 Abstract #8, vouchers 17-18 were read by the clerk and submitted to the Board for review. RES #55: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Dave Stoner made a motion to adopt Resolution #55. Daryl Cross seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • From the Cortland County Treasurer's Office — The Town's 2°d quarter sales tax distribution is $18,436.84 and $17,000.00 credit • A letter from Dryden Ambulance, Inc., announcing they're award for outstanding service • A member profile from Dig Safely, New York listing Diane Michaud as the main coordinator for all correspondence. Bill Highfield previously was the coordinator. Bill Highfield will be notified by the Clerk if any digging will take place in the Harford Mills Water District so that he can check it out before the okay for digging is granted. • The Town Assessor, Lawrence Fitts, term will expire on October 1, 2007. RES #56: BE IT RESOLVED to reappoint Lawrence Fitts as Town Assessor for another 6 -year term ending October 1, 2013. Dave Stoner made a motion to adopt Resolution #56. Daryl Cross seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Board reviewed the Code Enforcement Officer's report, which is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He had received a call from Wayne's Welding regarding the repairs they're doing to the box on the six -wheeler. They've determined that additional work needs to be done in order to completely repair the box that would cost an extra $1000.00. Ron said that the additional work should be done. RES #57: BE IT RESOLVED that the Harford Town Board authorizes the extra $1000.00 to have the additional repairs done to the box on the six -wheeler Ray Marsh made a motion to adopt Resolution 457. Charles Rowland seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye QQ Dave Stoner -Aye Ron Carpenter said that most of the wash outs to the Griggs Gulf road could be eliminated if he did some excavating work. He had checked with Beck Equipment and could rent the necessary equipment for $800.00/day plus transportation. The transportation costs would run $85.00 an hour times 2 (round trip). RES #58: BE IT RESOLVED that the Harford Town Board authorizes Ron Carpenter to rent the equipment from Beck Equipment in order to do the excavation work on the Griggs Gulf road. Ray Marsh made a motion to adopt Resolution #58. Dave Stoner seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner said that the Town picnic was very nice. While at the picnic someone had commented that it would be nice if some more equipment were added to the park in Harford Mills to keep youth entertained in addition to the basketball hoop. Dave Stoner said he'd be willing to hold a meeting with those interested to find out what their ideas are. The Supervisor submitted and read his monthly report for July. RES #59: BE IT RESOLVED that the Supervisor's monthly report for July be approved as presented and read. Dave Stoner made a motion to adopt Resolution #59. Charles Rowland seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh said he contacted Marsh Signs (no relation) in Homer to get an estimate on either replacing the signs or getting new "Town of Harford" signs after the last meeting. He hadn't received an estimate from them as of today. Ray Marsh said that he'd like to cash in a Water District CD and transfer some of the money into the Water District savings account. The cost of maintaining the Water District is still exceeding what is being generated by the quarterly billing. RES #60: BE IT RESOLVED that the Harford Town Board authorizes Ray Marsh to cash in a CD and transfer some of the money into the Water District savings account. Daryl Cross made a motion to adopt Resolution #60. Charles Rowland seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner suggested that a meeting be held with the Harford Mills Water District residents to let them know what is going on before proceeding with any increases. Next month's regular board meeting will be held on September 10, 2007 at 7:30 pm. RES #61: BE IT RESOLVED to adjourn the meeting at 9:10 p.m. HM Charles Rowland made a motion to adopt Resolution #61. Dave Stoner seconded the motion. Daryl Cross -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 10, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on September 10, 2007 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Sandy Price; County Legislator, Denise Laue; Haefele TV representative, George Chevalier; Town Historian, Gerald and Shirley Smith; Town residents. The minutes of the August 6, 2007 regular meeting were read for information and corrections. Resolution #60 should have been recorded as the Harford Town Board authorizes Ray Marsh to cash in a CD and transfer all of the money into the Water District savings account. .RES #62: BE IT RESOLVED to approve the minutes as corrected. Dave Stoner made a motion to adopt Resolution #62. Daryl Cross seconded the motion. Daryl Cross — Aye Todd Loope - Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #9, vouchers #118-129, and Highway Abstract #9, vouchers #74-87 were read by the clerk and submitted to the Board for review. RES #63: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Todd Loope made a motion to adopt Resolution #63. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope - Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh declared the Public Hearing regarding the cable TV franchise renewal request from Haefele TV Inc. open at 8:00 pm. The Clerk read the notice as it appeared in the Cortland Standard. Denise Laue asked if there were any questions/problems with the franchise renewal document. Ray Marsh said our Town Attorney looked over the agreement and suggested that the franchise fee be raised from I% to 5%. Denise said that amount is up to the Town, but any raise would be added to customer bills. She said that under the new State rules the franchise fee is paid on all cable services, not just the basic cable service. Internet service is still excluded from the franchise fee. Ray asked if Lee Haefele had mentioned to her their request of running the cable to the Highway Garage. She said he hadn't said anything, but she'd talk with him about it and send the information to the Clerk prior to the October 1 meeting. The Public Hearing was closed at 8:18 pm. Sandy Price presented her report to the Board. A copy of her report is on file in the Town Clerk's office. Ray Marsh reported on the following correspondence: Al50 • A check from the State Comptroller's Office in the amount of $565.00 for fines collected by the Town Justice during the last quarter • Statement from Alliance Bank — the balance in the Community Development Account as of September 4, 2007 is $16,618.31 • From the Cortland County youth Bureau — a $500.00 check for the Summer Youth Program and an application to request funds for next year's program. Ray Marsh inquired into the possibility of getting more than $500.00 next year, but was told the Town wasn't eligible for more • From the State Board of Real Property Services — the equalization rate for the Town is at 92%. Ray Marsh spoke with Lawrence Fitts asking if another reassessment should be done in 2008. Lawrence Fitts said that it wasn't necessary for 2008, but should be done in 2009. • A copy of a letter addressed to Scott Schrader, Cortland County Administrator, from Ron Walsh notifying Mr. Schrader that he'd advised Ray Marsh that the Town would need to seek independent counsel to represent them regarding the significant workers' compensation premium increase being assessed to the Town. Ron explained that because he holds the position of Assistant County Attorney, he'd have a conflict of interest in addressing this matter for the Town. Ray Marsh said that he'd been notified that the County had paid the $30,000.00 for the last two years, but would be raising the Town's workers' compensation premiums to $55,000.00 to cover the claim. • Gary Tennant's Board of Assessment review term will end on October 1, 2007 RES #64: BE IT RESOLVED that the Harford Town Board reappoint Gary Tennant to the Board of Assessment review for a 5 -year term ending October 1, 2012 Ray Marsh made a motion to adopt Resolution #64. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The Board reviewed the Code Enforcement and Dog Control Officers' reports, both of which are on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that Wayne's Welding should be finished with the repairs to the six -wheeler next week. The Supervisor submitted and read his monthly report for August. RES #65: BE IT RESOLVED that the Supervisor's monthly report for August be approved as presented and read. Dave Stoner made a motion to adopt Resolution #65. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh received an estimate for replacing the "Town of Harford" signs from Marsh Signs. The quote came in at $350.00 each for three of the signs. The Highway Garage �1 1 D sign will cost slightly more because it's double -sided. Ray said that they'd replace the signs using a material that is supposed to be fade resistant and that won't decay. RES #66: BE IT RESOLVED that the Harford Town Board authorizes the Supervisor to hire Marsh Signs to replace the existing "Town of Harford" signs and the Highway garage sign. Daryl Cross made a motion to adopt Resolution #66. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh announced that the Building Committee meeting is tomorrow evening at 7:00 pm. With regard to a budget workshop meeting, Gina Nourse told him she'd be available next Monday, September 17, at 6:30 pm. The workshop will be held here at the Town Hall starting at 6:30 pm., stopping at 7:00 pm for the previously scheduled Republican caucus and resuming after the caucus has finished. Next month's regular board meeting will be held on October 1, 2007 at 7:30 pm. RES #67: BE IT RESOLVED to adjourn the meeting at 9:05 p.m. Ray Marsh made a motion to adopt Resolution #67. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk I. 452 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD September 17, 2007 The Town Board of the Town of Harford met for a budget workshop meeting on September 17, 2007 at 6:30 pm at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Gina Nourse; Bookkeeper, Diane Michaud; Town Clerk, Dick and Gaynor Russell, residents. The Board started reviewing the Budget line by line. The workshop recessed at 7:00 pm for the scheduled Republican caucus. At 7:45 pm the Board continued their budget process. Ron Carpenter, Highway Superintendent, requested that a new full time highway department employee position be added to the budget. Due to a significant workers compensation premium increase, many unresolved questions were brought up. The Budget will be reviewed again next month at a date to be determined later. Ray Marsh will speak with a lawyer and hopes to have some answers on the workers compensation issue. The workshop meeting was adjourned at 8:38 pm. Respectfully submitted, Diane Michaud, Harford Town Clerk 1 A,53 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 1, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on October 1, 2007 at 7:30 pm. Present at the meeting were Ray Marsh, Supervisor, Dave Stoner, Daryl Cross, and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Sandy Price; County Legislator, Ron Walsh; Town Attorney, John Daniels; Code Enforcement Officer, Denise Laue; Haefele TSI representative, George Chevalier; Town Historian, Joe Horner, Gerald and Shirley Smith, and Dick and Gaynor Russell; Town residents. The minutes of the September 10, 2007 regular meeting were read for information and corrections. Daryl Cross said that discussion about the lot sized requirements on page 3 it should have been recorded that there must be 200' between the well and a operating farm rather than 200' between the well and septic system next to an operating farm. Dave Stoner said that the last item under the correspondence RES #68: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #68. Ray Marsh seconded the motion. Daryl Cross — Aye Todd Loope - Aye Ray Marsh -Aye Dave Stoner -Aye Gerald Smith inquired as to who was looking into mutual aid agreements, especially with municipalities outside of Cortland County. Ray Marsh said he'd been looking into the issue. Daryl Cross said he'd been investigating this, also. Joe Horner thanked the Town Board and the Highway Department for all of the road work that had been done on Griggs Gulf Road. He said that the work that had been done will prevent further damage from flooding. He noticed that a couple of other bridges on the road are eroding and asked that the Town Board keep this in mind during their budget process. Denise Laue said that because two paying cable/intemet customers couldn't be attained, the cable wouldn't be run to the highway garage. Ray Marsh asked if Lee Haefele would sign the franchise agreement with the 5% franchise fee. Denise said he didn't want to sign with the 5% fee because they'd be unable to compete with the dish companies if the fee was that high. Ron Walsh suggested that the Town Board search for other options. Ray Marsh asked how long the contract is for. Denise said it's currently set up as a fifteen year contract, but the length is negotiable. Dave Stoner requested that she ask Lee Haefele to revisit the idea. Daryl Cross said that he'd like the franchise fee to be 5% if the highway garage doesn't have cable service, 3% with cable service to the highway garage. Ray Marsh said he'd like to table this and asked Denise to relay the Board's position. Bills listed on General Abstract #10, vouchers #130-143, Highway Abstract #10, vouchers #88-95, and Harford Mills Water District #1 Abstract #10, vouchers #19-21 were read by the clerk and submitted to the Board for review. RES #69: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #69. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope - Aye 456 Ray Marsh -Aye Dave Stoner -Aye Ron Walsh reported that the application has been filed for the permanent speed sign. Dave Stoner asked how long the process would take. Ron said he'd try to get an answer and get back to him. Ron also brought up the subject regarding the assessment of property. The Town of Harford, Freetown and Homer were grouped together and Lawrence Fitts was the assessor for the three municipalities. Homer recently opted out of this agreement and decided to go with the County. Ron went over some options the Town had. He said that the Town of Taylor had decided to go to a yearly revaluation and he recommended that a revaluation be done in the Town now due to recent sales. Ray Marsh said he'd talk with Lawrence Fitts. John Daniels asked if the Town might benefit by going with the County. Ron Walsh said eventually they might have to go that route. Daryl Cross asked who the County assessor is. John Daniels and Ron Walsh both thought that Griswold is the current County assessor. Ray Marsh asked Ron why internet fees aren't subject to the franchise fee. Ron said he didn't know. Ray asked him to look into this. Ron Walsh had spoken with Elizabeth Larkin regarding the purchase of the adjoining land to the Harford Mills Cemetery that had happened in the late 90's. Because the form that had been filled out originally wasn't filed at that time by the lawyer, he needs to refile everything; verification, signatures, etc. Ray Marsh reported on the following correspondence: • A check from the State for General State Aid in the amount of $6572.00 • $577.50 cash for scrap metal turned in by the Highway Department to Robert's Scrap Processing • A thank you note from the family of Richard Lyon thanking the Board for their thoughtfulness and for the flowers . • A copy of the indemnification agreement sent to Donald Chambers at the Cortland County Highway Department releasing the County from any liability that might arise from the repairs made with the pipe the County donated to the Town Highway Department • A letter from Thoma Consultants notifying the Town that their Community Development Block Grant application was not awarded. Bernard Thoma stated in the letter that the process had changed, so they'll be attending workshops to gain more insight into the current process. • A letter from Michael Lane requesting the Town continue with their $250.00 donation to help defray costs of library materials and operations. He enclosed a copy of the Southworth Library Association Newsletter and their internet usage policy • A thank you note from Dave and Barb Stoner thanking the Board for their thoughts while traveling to and from Kansas and for the flowers Sandy Price presented her report to the Board. A copy of her report is on file in the Town Clerk's office. Ray Marsh announced that there'd be a budget workshop here on October 22 at 6:30 pm. The public hearing on the 2008 budget will be held on November 5, 2007 at 8:00 pm. John Daniels, Code Enforcement Officer, submitted his report to the Board. A copy of his report is on file in the Town Clerk's office. John also reported that he'd done an inspection on Creamery Hills. Ray brought up the issue of the new lot size requirements for Cortland County. Daryl Cross said in Cortland County you need to have 150' between a well and septic system; 200' between the well and septic system if the lot is next to an operating farm. He said the County is going on recommended guidelines set n 45 forth by the State. Cortland County is the only county that has adopted this. John Daniels said that people with permit questions should call him. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that he'd scheduled the yearly garage and hall furnace maintenance with Ed's Plumbing and Heating. A building permit application for George Chevalier was submitted from the Planning Board to the Board for review and approval. RES #70: BE IT RESOLVED that the Harford Town Board approve the building permit. Ray Marsh made a motion to adopt Resolution #70. Dave Stoner seconded the motion. Daryl Cross -Abstained Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye Ray Marsh stated that he will be meeting with Fran Casulo tomorrow to discuss the workers compensation issue. The formula to calculate benefits is very strange and Ray was told within three years the Town could be paying $80,000 for workers compensation insurance. Questions were raised about the County's workers compensation policy insurance with regards to catastrophic losses. It was decided that the County should put a cap on losses that would be charged back directly to a municipality. RES #71: BE IT RESOLVED that the Harford Town Board ask that the County put in place a cap on workers compensation losses that would be charged back directly to a municipality. Daryl Cross made a motion to adopt Resolution #71. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye The Supervisor submitted and read his monthly report for September. RES #72: BE IT RESOLVED that the Supervisor's monthly report for September be approved as presented and read. Dave Stoner made a motion to adopt Resolution #72. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye Dave Stoner reported on what the Building Committee had been working on. They had hoped to have everything in place to send out bid packages to interested contractors. After going over everything, it was decided that they needed more information for contractors in the package. On the 23rd of October a public meeting will be held to update the Town Board, Fire Department members and Town residents on the Committee's status to date. Notices will be posted at the Town Hall and the Post Office as well as in the Shopper. Next month's regular board meeting will be held on December 3, 2007 at 7:30 pm. RES #73: BE IT RESOLVED to adjourn the meeting at 9:15 p.m. 1 ' w Dave Stoner made a motion to adopt Resolution #73. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Cleric F n 459 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD October 22, 2007 The Town Board of the Town of Harford met for a budget workshop meeting on October 22, 2007 at 6:30 pm at the Harford Town Hall. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Todd Loope, Daryl Cross and Charles Rowland; Councilmen, Ron Carpenter; Highway Superintendent, Gina Nourse; Bookkeeper, and Diane Michaud; Town Clerk. The Board started reviewing the Budget line by line. The workers compensation issue still remains unresolved. The lawyer is researching the issue, but Ray Marsh hadn't received any information as of today. Because of this, the workers compensation premium was split between the Town budget and the Fire Department budget. The question was brought up about the legality of having the Fire Department be responsible for part of the premium. This question will need to be resolved before the public hearing on November 5, 2007. The Board finished going over the budget for 2008. With all of the increases, the tentative budget would have incurred a 26.59% increase to the Town taxes. The Board went over each line item to see what could be reduced. Some salary reductions were imposed and the new highway employee position was removed from the budget. The amount to be raised by taxes would be $6.2840 per $1,000 assessed value as compared to last year at $5.5049 per $1,000 assessed value. This is an increase of 12.9%. The Budget will be reviewed again at the regular Board meeting on November 5, 2007. Immediately following the review a public hearing on the budget will be held starting at 8:00 pm. The workshop meeting was adjourned at 7:35 pm. Respectfully submitted, Diane Michaud, Harford Town Clerk 461 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD November 5, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on November 5, 2007 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Ron Walsh; Town Attorney, George Chevalier; Town Historian, Elizabeth Larkin; Cortland County Clerk, Suzanne Etherington; from the State Archives, Gerald and Shirley Smith, Dick and Gaynor Russell, Dave Henke and Lloyd Cotterill; Town residents. The minutes of the October 1, 2007 regular meeting were read for information and corrections. Daryl Cross said that on page 3, regarding the new lot size requirements, it should have been recorded that there needs to be 200' between a well and an operating farm rather than 200' between a well and septic system if the lot is next to an operating farm. Dave Stoner said that on page 4 it was recorded that the Building Committee would be having a public meeting on October 23`d to update residents and it should have been recorded as a public committee meeting on that date. Lastly, Dave Stoner asked that under the correspondence section it be clarified that the note from Dave and Barb Stoner was to thank the Board for their thoughts and for the flowers at the time of his mother's death. RES #74: BE IT RESOLVED to approve the minutes as corrected. Daryl Cross made a motion to adopt Resolution #74. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Elizabeth Larkin introduced Suzanne Etherington from Division 6 of the State Archives. Suzanne presented George Chevalier, Town Historian, with a certificate recognizing all of his diligent work with the Town historical data. George graciously accepted the certificate. Bills listed on General Abstract #11, vouchers #144-161, Highway Abstract #11, vouchers #96-113, and Harford Mills Water District #1 Abstract #11, vouchers #22-27 were read by the clerk and submitted to the Board for review. RES #75: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Todd Loope made a motion to adopt Resolution #75. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh opened the Public hearing on the Preliminary budget at 8:05 pm. Ray Marsh asked if there were any comments. Shirley Smith requested a copy of the proposed budget to look over. Ray stated that the Workers Compensation increase hadn't been included in the Fire Department's budget. He feels that the increase should have been included in their budget, not the Town's. Dave Henke said from everything they've been told, Workers Compensation is the Town's responsibility. He said that if the State and/or the auditor get back to them saying that it should be included in the Fire Department . 462 budget they'll have to amend their budget. Dick Russell asked if the Town plans on fighting the imposed increase. Ray said that he'd contacted a lawyer about the issue. Dick Russell felt that the increase shouldn't be budgeted in because it'd be like admitting responsibility. Ray said that the premium increase has to be budgeted. He's hoping that the issue will be resolved in the Town's favor, but because the outcome of this issue is as yet unknown, the premium increase has to be covered. Ray asked Gina. Nourse about the surplus account. She said she wouldn't recommend using that money because it'd practically wipe out any surplus that currently exists. Ray said the budget has to be finalized by November 15a' and recommended that the increase be included in this year's Town's budget. The Public Hearing was recessed at 8:26 pm. Jerry Smith asked if the County could drop the Town's Workers Comp insurance. Ron Walsh said he didn't think the County could single a Town out. Dave Stoner mentioned the article recently published in the Cortland Standard that implied that the Town's budget increase was partly due to an insurance increase to cover the proposed new building. He wanted to reiterate that the Board will not make the decision on the new building, that decision will be made by the Town residents. Furthermore, the increase facing the Town is unrelated to the proposed building. Daryl Cross said that the Town really has to include the additional $13,000.00 Workers Comp increase this year in the budget; there isn't any other option. RES #76: BE IT RESOLVED to add the $13,000.00 to the Proposed 2008 Harford Town Budget, Daryl Cross made a motion to adopt Resolution #76. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye The public hearing was reopened at 8:32 pm. Ray Marsh asked if there were any other comments. Gina. Nourse recalculated the tax rate based on the change to the budget. This changes the rate to $6.6716 per $1000.00 for a total increase of 19.9%. The public hearing was closed at 8:35 pm. RES #77: BE IT RESOLVED to adopt the preliminary budget as amended as the Town of -Harford Budget for 2008. Dave Stoner made a motion to adopt Resolution #77. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner asked Ron Walsh about the status of the speed sign application. Ron Walsh said hadn't heard anything, but he'd check on it. Ray Marsh asked Ron what should be done regarding the Haefele TV franchise agreement because he hadn't heard anything from them. Ron said he'd call them. He also reported that the City of Cortland collects franchise fees on the internet service provided by their cable company. Ray Marsh reported on the following correspondence: • A check from the Dept. of Children and Family Services in the amount of $500.00 0 A check from Haefele TV in the amount of $901.20 for the franchise fee 11 L� a • A check from the Cortland County Treasurer for the 3rd quarter sales tax distribution totaling $18,493.72. • From Michelle Cross, the Town's current Town Hall lease agreement along with a proposed new lease agreement. Ray asked the Board members to look over the agreements so that they could discuss this at the next meeting. John Daniels, Code Enforcement Officer, report was reviewed by the Board. A copy of his report is on file in the Town Clerk's office. Charles Rowland said that the fee schedule that John is using should be looked at. Ray said he'd contact John and ask him to attend next month's meeting to go over the fee schedule. The Board reviewed the Dog Control Officer's report. The annual inspection was also performed on Paul Burhans' facility last month by the NYS Agriculture and Markets. He submitted a copy of the report which showed a satisfactory rating in every category. Copies of both of these reports are on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that a representative from NYMIR had done the annual inspection on the Town facilities last month. The main issues that were brought up were issues with the park; something needs to be put underneath the swings, like sand or wood chips, and the teeter totter needs to have a tire under it. A letter will be sent out listing what actions need to be taken. Wayne's Welding is taking the truck back to their shop to fix some problems they created while doing the repairs on the truck. The Supervisor submitted and read his monthly report for October. RES #78: BE IT RESOLVED that the Supervisor's monthly report for October be approved as presented and read. Dave Stoner made a motion to adopt Resolution #78. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Stoner reported that the Building Committee hopes to send out bid packages to interested contractors soon so that a public meeting can be held tentatively in January or February. Shirley Smith said Bonnie Heath, with the Red Cross, notified her that Town Hall shelter agreement has expired and would like to have another contract signed. RES #79: BE IT RESOLVED that the Harford Town Board authorizes Ray Marsh, Town Supervisor, to sign the agreement with the Red Cross designating the Town Hall as an emergency shelter. Dave Stoner made a motion to adopt Resolution #79. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Next month's regular board meeting will be held on December 3, 2007 at 7:30 pm. RES #80: BE IT RESOLVED to adjourn the meeting at 9:10 p.m. Dave Stoner made a motion to adopt Resolution #80. Ray Marsh seconded the motion. Cross-Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 465 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD December 3, 2007 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on December 3, 2007 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, and Sandy Price; County Legislator. The minutes of the November 5, 2007 regular meeting were read for information and corrections. RES 981: BE IT RESOLVED to approve the minutes as read. Ray Marsh made a motion to adopt Resolution #81. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Bills listed on General Abstract #12, vouchers #162-173, Highway Abstract 412, vouchers #114-124, and Harford Mills Water District #1 Abstract #12, voucher #28 were read by the clerk and submitted to the Board for review. RES #82: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution #82. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's Office. She reported that the proposed fix for the bad section of Daisy Hollow Road is on the December Highway Committee's agenda. Ray Marsh reported on the following correspondence: • From the Office of the State Comptroller, the 3rd quarter distribution from the Justice Fund is $594.50 • Alliance Bank statement — the balance in the Community Development Account as of 11/1/2007 is $17,005.50 • A check from the State of New York, Office of Real Property Services, in the amount of $358.29 for the STAR payment • A check from The Partner's (NYMIR) in the amount of $13.20 for an overpayment • A letter from David Sinclair, NYS Dept. of Environmental Conservation, stating that any company engaging in the exploration of oil and gas that wants to do seismic testing on State Forest lands is required to obtain a permit from the DEC • From Gina Nourse — a resolution is needed to request that the County credit the Town's surplus sales tax revenue against the County real property tax for the Town RES #83: BE IT RESOLVED that the Harford Town Board request that $70,000.00 of the sales tax collected by the County be applied to reduce the amount of taxes levied against the Real Property in the Town of Harford for the fiscal year 2008. Ray Marsh made a motion to adopt Resolution #83. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh went over the following 2007 budget amendments submitted by Gina Nourse. GENERAL. FUND Debit[increase] Est. Revenues [A510] $632.00 [subsidiary — A3001— State Aid per Capital] Debit[decrease] Est. Appropriations [A960] $2,500.00 [subsidiary — A1990.4 — Contingent] Credit[increase] Est. Appropriations {A960] $3,132.00 [subsidiary — Al 315.41 —Bookkeeper, contr] $1,306.00 [subsidiary — A1410.2 — Town Clerk, equip.] $126.00 [subsidiary — A1410.4 — Town Clerk, contr.] $175.00 [subsidiary — A1620.4 — Buildings, contr] $500.00 [subsidiary — A4540.4 — Ambulance] $400.00 [subsidiary — A7410.4 — Library] $250.00 [subsidiary — A8010.4 — Zoning, contr] $200.00 [subsidiary — A8030.4 — Research, contr] $175.00 To amend budget using contingent and extra revenues to balance under -budgeted or unbudgeted items. HIGHWAY FUND Debit[increase] appropriated Fund Balance [D599] $22,973.00 Credit[increase] Est. Appropriations [DA960] [subsidiary—DA51 10.1 —General Repairs, wages] $473.00 [subsidiary—DA5130.2 — Machinery, equip.] $8,000.00 [subsidiary—DA5130.4 —Machinery, contr.] $4,500.00 [subsidiary — DA5142.4 —Snow removal,contr.] $10,000.00 To amend budget using unexpended balance to cover under -budgeted items WATER DISTRICT Debit[increase] Appropriated Reserve [SW511] $1,200.00 Credit[increase] Est. Appropriations [SW960] [subsidiary — SW8310.4 — Administration,contr.] To amend budget to use Repair Reserve money to cover repairs $22,973.00 $1,200.00 RES #84: BE IT RESOLVED that the Harford Town Board approve the budget amendments to the 2007 budget. Daryl Cross made a motion to adopt Resolution #84. Ray Marsh seconded the motion. J ma Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh asked the Board if they had any questions/comments regarding the proposed new hall rental agreement and deposit policy. RES #85: BE IT RESOLVED to approve the new Town Hall rental agreement and FURTHER RESOLVED that a $25.00 refundable deposit be charged to any organization using the Town Hall facilities. Dave Stoner made a motion to adopt Resolution #85. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Nay Dave Stoner -Aye RES #86: BE IT RESOLVED that the Harford Town Board request that all unpaid water bills from the Harford Mills Water District accounts be relevied on the 2008 property tax bills FURTHER RESOLVED that the Town Clerk submit the list of unpaid water bills to the Real Property Office. Ray Marsh made a motion to adopt Resolution #86. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh asked the Board members to look over the draft revision from the Cortland County Health Department. He'd like their feedback on the proposed changes. John Daniels', Code Enforcement Officer, report was reviewed by the Board. A copy of his report is on file in the Town Clerk's office. Ray will request that John Daniels send the fee schedule he's using so the Board can look it over and make any revisions at a later meeting. RES #87: BE IT RESOLVED that the Harford Town Board accept the Town of Caroline's proposed Code Enforcement contract FURTHER RESOLVED that the Board authorize Ray Marsh to sign the contract. Dave Stoner made a motion to adopt Resolution #87. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He contacted Royal Motor's to see how much it would cost to M trade the Town pickup. They came back with a $10,000.00 amount to trade for a 2007 Chevy % ton. This price didn't include a new plow; the plow on the current pickup would be installed on the new truck. Ray asked if the quote would still be valid later, like in March. Ron wasn't sure. Dave Stoner asked Ron to see how long the quote is good for. Ray said they'd discuss this issue at the next meeting. The Supervisor submitted and read his monthly report for November. RES #88: BE IT RESOLVED that the Supervisor's monthly report for November be approved as presented and read. Todd Loope made a motion to adopt Resolution #88. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported what the lawyer from Syracuse had told him regarding the Workers' Compensation premium issue. She is still doing research, but so far it doesn't look like the Town has any recourse other than to pay the premiums. Dave Stoner reported on the last Building Committee meeting. Ron Walsh had been looking into some issues and came across another issue that needs to be resolved. The site of the proposed Town Hall/Fire Department building is adjacent to the Town Park. There are issues that need to be addressed before the land could be transferred to the Fire Company if they are going to be the lead agency on the project (and if the building project gets Town approval). Charles Rowland asked if they'd discussed just leasing the land to the Fire Company. Dave said this was discussed but it was agreed that would probably create more problems. Next month's regular board meeting will be held on January 7, 2008 at 7:30 pm. RES #89: BE IT RESOLVED to adjourn the meeting at 9:10 p.m. Daryl Cross made a motion to adopt Resolution #89. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 469 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD January 7, 2008 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on January 7, 2008 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Sandy Price; County Legislator, and George Chevalier; Town Historian. The minutes of the December 3, 2007 regular meeting were read for information and corrections. RES #1: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #1. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye George Chevalier reported on what he'd been working on as Town Historian during 2007. He said he was still working on his official yearly report. Sandy Price said that the presentation he'd given at Creamery Hills was very much enjoyed by everyone and she hoped he'd consider giving more presentations there this year. Bills listed on General Abstract #1, vouchers #1-14, Highway Abstract #1, vouchers #1- 7, and Harford Mills Water District #1 Abstract #1, voucher #1 were read by the clerk and submitted to the Board for review. RES #2: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Todd Loope made a motion to adopt Resolution #2. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. Ray Marsh reported on the following correspondence: • From the Cortland County Treasurer's Office — a chart showing the sales tax distribution for the 2007 fourth quarter. The Town's portion is $7,439.46 and a credit of $17,000.00. • A letter from Thoma Development Consultants recommending the Town not submit a CDBG application this year. A new survey would need to be completed prior to being submitted. Additionally, they are still in the process of learning the new administration's priorities and feel that next year they'd be better able to assist the Town with the application process. A check from the New York State Thruway Authority in the amount of $35,116.86 (CHIPS Program) 470 • From the Cortland County Treasurer — The Town's mortgage tax distribution between April —September 2007 is $5,002.51 • A statement from Alliance Bank — The balance in the Community Development account as of December 31 is $17,454.13 • A letter from NYMIR with their recommendations after last fall's annual inspection RES #3: BE IT RESOLVED that the Town designate: Official Newspaper -Cortland Standard Official Depository for the Town- The First National Bank of Dryden Official Depository for the DCBG monies -Alliance Bank Official Radio Station-WKRT or 99.917M FURTHER RESOLVED that the following appointments be made: Deputy Supervisor - Dave Stoner Bookkeeper Budget Officer - Gina Nourse Registrar and Records Management Officer - Diane Michaud Deputy Town Clerk and Deputy Registrar r- Barbara Stoner Dog Control Officer - Paul Burhans Deputy Dog Control Officer - Lindsay Andersen Harford Mills Water District Superintendent - William Highfield Deputy Harford Mills Water District Superintendent - Ed Monroe Town Attorney - Ronald Walsh Town Hall Caretaker - Michelle Cross Deputy Highway Superintendent - Donald Muckey Cemetery Mower - up for bid Code Enforcement Officer - John Daniels Court Clerk (at the discretion of the Town Justice) - Diane Michaud FURTHER RESOLVED that the following salaries be set as follows: Supervisor: $2800.00 - $233.33 the first payroll of each month Councilmen: $1100.00 each - $550.00 the first payroll of June and December Town Justice: $4050.00 - $337.50 the first payroll of each month Court Clerk: $1000.00 - $83.33 the first payroll of each month Highway Superintendent: $39,000.00 per year divided every two weeks with the balance the last payroll in December Roger Hastings: $13.50 per hour plus single person Insurance coverage Don Muckey: $13.50 per hour Town Clerk/Tax Collector: $6000.00 - $500.00 the first payroll of each month Bookkeeper/Budget Officer: $3300.00 - $275.00 per month (Abstract) Assessor: $3500.00 - $291.67 per month (Abstract) Dog Control Officer: $5340.00 - $445.00 the first payroll of each month Code Enforcement Officer: $8350.00 Harford Mills Water District 4,71 Superintendent: $1800.00 - $900.00 the first payroll of July and Dec Town Caretaker: $1500.00 - $125.00 the first payroll of each month Town Historian: $750.00 first payroll in December Board of Assessment Review: $40.00 each October (Abstract) Planning Board Chairman: $150.00 Members: $75.00 the first payroll in December Zoning Board of Appeals Chairman: $100.00 Members: $50.00 the first payroll in December FURTHER RESOLVED to pay part-time highway employees up to $9.00 per hour and up to $11.00 per hour for employees with a Class B license (decision for pay at the discretion of the Highway Superintendent) FURTHER RESOLVED to authorize the Highway Superintendent to spend $1500.00 for small tools and implements FURTHER RESOLVED to allow a $750.00 clothing allowance for Highway employees FURTHER RESOLVED to allow mileage reimbursements of $0.40 per mile FURTHER RESOLVED to pay jury members $5.00 per hour plus mileage FURTHER RESOLVED to provide a petty cash fund of $50.00 for the Town Clerk/Tax collector FURTHER RESOLVED to hold regular Town Board meetings on the first Monday of each month except when it is a holiday, then the meeting will be on the following Monday. All Town Board meetings will be held at the Harford Town Hall at 7:30 pm unless a conflict arises, then the Town Board meeting will be held at the Highway Garage. FURTHER RESOLVED to authorize the Supervisor to pay utility bills that offer early discounts when necessary. FURTHER RESOLVED that the Town Clerk provide copies of the minutes to the Town Board members and to all heads of all Boards and departments within 10 days of each meeting and post the minutes at the Harford Post Office and the Community Bulletin Board. FURTHER RESOLVED that all vouchers, bills and monthly reports are to be submitted to the Clerk by 1:00 pm the Thursday preceding the Board meeting with the exception of any received in the mail after that date which will be given to the Clerk by 11:00 am the day of the Board meeting. FURTHER RESOLVED that the Town Clerk charge: $20.00 for all returned checks $0.15 per copy $1.00 per page for faxes Daryl Cross made a motion to adopt Resolution #3. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye 472 Dave Stoner -Aye Daryl Cross reported that he's been looking into the Workers Compensation issue to see what options, if any, are available. He also had been thinking about the issue of having a private assessor versus going with the County. He spoke with Bill Cinquanti at the Real Property Office and thinks that going with the County might be the Town's best option. Lastly, he's been researching the nitrate/nitrite problem with the water that Cornell has been doing testing on. He found out what levels are considered unacceptable and what the effects are. He wanted to know how the Board could get the results from Cornell. Ray Marsh said he'd request the information from Cornell. Ray Marsh asked Daryl Cross if he could take another look at the water rates. The expenses are still greater than the revenue being brought in. Ray also asked Charlie Rowland to go over the fee schedule being charged by the Code Enforcement officer for permits and make recommendations next month. John Daniels', Code Enforcement Officer, report was reviewed by the Board, which is on file in the Town Clerk's office. Paul Burhans', Dog Control Officer, report was reviewed by the Board. A copy of the report is on file in the Town Clerk's office. A copy of an agreement defining the duties and responsibilities of the Dog Control Officer was also included for review and signing. RES #4: BE IT RESOLVED that the Supervisor sign the agreement and return it to Paul Burhans. Dave Stoner made a motion to adopt Resolution #4. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He made a recommendation that the Town start thinking about investing in a front-end spinner sander due to the cost of chains. He also said that they need to seriously consider replacing the single -axle truck. Ray asked if he'd want to keep the six -wheeler if they purchased a front-end spinner. Ron said if they kept the truck about the only job it would be good for would be hauling cinders. Ray asked Ron to get some prices. Daryl suggested that Ron check into used trucks. Ray Marsh reported that the clerk had received information from Frontier on an unlimited long distance plan being offered costing $59.99 a month. The idea of going with this plan and having just one phone line for the Hall was brought up. RES #5: BE IT RESOLVED that the Town Board authorizes the Clerk to call Frontier and sign up for the service FURTHER RESOLVED that the Hall phone number be cancelled and that the other three phones become extensions to the Clerk phone number. Dave Stoner made a motion to adopt Resolution #5. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Daryl Cross asked if anything had been heard from Haefele's regarding their franchise agreement. Ray said he hadn't heard anything and would contact them. LJ 473 Ray Marsh submitted and read the Supervisor's monthly report for December. RES #6: BE IT RESOLVED that the Supervisor's monthly report for December be approved as presented and read. Daryl Cross made a motion to adopt Resolution #6. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Next month's meeting will start at 7:00 pm February 4, 2008 so that the Board can audit the Supervisor, Bookkeeper, Judge and Clerk's books. RES #7: BE IT RESOLVED to adjourn the meeting at 9:15 p.m. Daryl Cross made a motion to adopt Resolution #7. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 475 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD February 4, 2008 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on February 4, 2008 at 7:00 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Sharon Canfield; Town Justice, Ron Walsh; Town Attorney, Sandy Price; County Legislator, and Dick and Gaynor Russell. The financial books of the Town Justice, Town Clerk, Tax Collector, and Supervisor were presented to the Board to be audited. RES #8: BE IT RESOLVED to approve the financial books of the Town Justice, Town Clerk, Tax Collector and Supervisor as presented. Daryl Cross made a motion to adopt Resolution #8. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sharon Canfield, Town Justice, presented her annual report to the Board. A copy of her report is on file in the Town Clerk's office. Her court caseload for 2007 included the following new cases: 14 criminal, 9 DEC, 5 civil, 86 motor vehicle and 1 small claims case. The minutes of the January 7, 2008 regular meeting were read for information and corrections. RES #9: BE IT RESOLVED to approve the minutes as read. Daryl Cross made a motion to adopt Resolution #9. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. She and Ray Marsh met with County officials to discuss the Workers Compensation Insurance issue. She said there's much sympathy and concern for Harford's problem. There will be more meetings to try to come up with a solution to the problem. Daryl Cross said that he's heard the County is planning on resurfacing the problem section of Daisy Hollow Road once again this year instead of trying to actually fix the problem. Sandy said the issue is on the agenda for the meeting held on the fourth Thursday of this month and asked both Daryl and Ray to attend if they could. Dick Russell asked Sandy what the County's planning on doing if resurfacing doesn't resolve the issue. She said she did not know. Charles Rowland said the entire road is in need of repair. Ron Walsh reported that he'd contacted Haefele TV regarding the franchise agreement. Basically, it looks as though they will not run the cable to the highway garage and they do not want to have a 5% franchise fee. Ron asked the Board members what they wanted to do about the fee. Daryl Cross asked if the internet fees would be included in the total franchise fee. Ron said they are excluded the way the law is currently written, but a 476 clause could be added to the agreement to include them. Ray Marsh suggested they request a 3 1/2 % franchise fee for the next five years. ICES #10: BE IT RESOLVED that the Harford Town Board authorize Ron Walsh to negotiate with Haefele TV for a 3 %z% franchise fee for the next five years. Charles Rowland made a motion to adopt Resolution #10. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ron Walsh also said that he needs a schematic of where the speed control sign would be installed and the name of the manufacturer of the device. Dick Russell asked if there'd been any news about when the new communication equipment might be installed on the tower. Daryl Cross said he'd heard that they're still working on the other towers; Harford was next in line on the list. Bills listed on General Abstract #2, vouchers #15-27, Highway Abstract #2, vouchers #8- 14, and Harford Mills Water District #1 Abstract #2, vouchers #2-3 were read by the clerk and submitted to the Board for review. RES #11: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Todd Loope made a motion to adopt Resolution 11. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • From the Cortland County Treasurer's Office — a report showing the 2007 sales tax distribution for Cortland County • A check from the Cortland County Treasurer in the amount of $71.83 for the Town's share of surplus dog fees collected • From Place Insurance — the Town's renewal premium this year is $1,040.00 less than last year's • From the First National Bank of Dryden requesting that their Cortland office be considered as a named depository for the Town of Harford RES #12: BE IT RESOLVED that the Harford Town Board name the Cortlandville office of the First National Bank of Dryden as an official depository for the Town Charles Rowland made a motion to adopt Resolution 12. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye 1 77 Dave Stoner -Aye Ray Marsh asked Ron Carpenter to contact G & H Extinguisher Service and have them inspect all the fire extinguishers at the Hall. Also, he asked him to mount the fire extinguisher just as you come into the Hall on the wall at the appropriate height. Ray Marsh checked on the proposed bridge repair on Route 221 in Town; it is not on the project list for 2008/09. RES #13: BE IT RESOLVED to extend the period of tax collection for Real Property Taxes from April 30, 2008 to June 1, 2008. Dave Stoner made a motion to adopt Resolution #13. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Daryl Cross spoke with someone at the Health Department about having testing done during different seasons to see if problems with nitrates/nitrites show up in the Town's water table, and if so, if the problem is worse during different times of the year. He was told that testing would be scheduled at different times during the year. The Dog Control Officer's report was reviewed by the Board. A copy of the report is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He said that the bulldozer needs some pretty costly track repairs in order to get it ready for this summers' projects. Ray Marsh said that he should get the repairs done. Replacing the single -axle truck with a used 10 -wheeler was also discussed. Dave Stoner reported that Tuesday, February 13t`, the Building Committee has scheduled a pre-bid meeting. He also said that years ago Lee Price had tried to get the DOT to put up a "Reduced Speed ahead" sign on Route 38, but had been unsuccessful with his request. He asked that that a letter be written to the DOT requesting the sign and letting them know that there's a plan to install a speed monitoring device on Route 38. Ray Marsh submitted and read the Supervisor's monthly report for January. RES #14: BE IT RESOLVED that the Supervisor's monthly report for January be approved as presented and read. Dave Stoner made a motion to adopt Resolution #14. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Next month's meeting will be on March 3, 2008 at 7:30 pm. RES #15: BE IT RESOLVED to adjourn the meeting at 9:30 p.m. Dave Stoner made a motion to adopt Resolution #15. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye W Respectfully submitted, Diane Michaud, Harford Town Clerk 479 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD March 3, 2008 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on March 3, 2008 at 7:00 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Paul Burhans; Dog Control Officer, and Sandy Price; County Legislator. The minutes of the February 4, 2008 regular meeting were read for information and corrections. On page 4, the highway equipment needing repair should have been recorded as the excavator rather than the bulldozer. RES #16: BE IT RESOLVED to approve the minutes as corrected. Dave Stoner made a motion to adopt Resolution #16. Ray Marsh seconded the motion. Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Paul Burhans, Dog Control Officer, presented his report to the Board. A copy of his report is on file in the Town Clerk's office. Paul suggested that the Board consider raising the $ 10.00 dog pick up fee. Ray Marsh asked Paul what he'd suggest the fee be raised to. Paul said $25.00 is about the average fee. Paul also mentioned that perhaps the local dog license fee should be looked at and possibly raised. Charles Rowland asked if a local law change would be needed to change the licensing fee. The answer was yes. Ray Marsh thanked Paul for everything he does and said they'd get back to him regarding his suggestions. Charles Rowland asked Paul if a dog census should be done. Paul said that it would be good to do, but it comes down to cost. Ray asked what the cost would run. Paul said currently it costs about $2.00 per dog; the key to a successful enumeration is the person doing the job. Ray asked is Paul could recommend anyone. Paul said he knew of someone and would ask if they might be interested. Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. She said work is still continuing on the Worker's Comp issue; Wednesday there's another meeting. She's hopeful that a positive resolution will be forthcoming. Bills listed on General Abstract #3, vouchers #28-44, Highway Abstract #3, vouchers #15-21, and Harford Mills Water District #1 Abstract #3, voucher #4 were read by the clerk and submitted to the Board for review. RES 917: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Dave Stoner made a motion to adopt Resolution 17. Charles Rowland seconded the motion. Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • Luanne King, from Senator Seward's office, had planned on coming to tonight's meeting to speak to the Board about funding, but had an emergency so was unable to attend. • A letter from Haefele TV — effective April 1, 2008 the basic cable rate will increase to $44.95 per month. • A check from SEPP Management Co. in the amount of $1500.00 for the Creamery Hills PILOT agreement • From the Office of the State Comptroller — the distribution for the quarter ending 12/31/07 from the Justice fund is $537.75 • From the Cortland County Area Agency on Aging Nutrition Program — March 19 has been designated as "Mayor for Meals" Day and they've requested that Ray Marsh consider participating in the program • From Thoma Development Consultants regarding Fair Housing Advertisements. Since the Town currently has no open CDBG grants it is not required that the Town publish Fair Housing advertisements Charles Rowland passed out his proposed building fee schedule for the Board to review. He'd contacted other Town's in the area to get their fee schedules and said maybe some of the fees on his schedule should be increased. Ray thanked him and said he'd forward the proposed schedule on to John Daniels with a request that he attend the May meeting. Dave Stoner complemented Charlie on the job he'd done. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. Dave Stoner said the Building Committee will be opening bids received for the proposed building at the March 11 th meeting. Ray Marsh submitted and read the Supervisor's monthly report for February. ICES #18: BE IT RESOLVED that the Supervisor's monthly report for February be approved as presented and read. Dave Stoner made a motion to adopt Resolution #18. Todd Loope seconded the motion. Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Next month's meeting will be on April 7, 2008 at 7:30 pm. RES 919: BE IT RESOLVED to adjourn the meeting at 8:50 p.m. Ray Marsh made a motion to adopt Resolution #19. Dave Stoner seconded the motion. Todd Loope-Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 482 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD April 7, 2008 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on April 7, 2008 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Luann King, from Senator Seward's office, Sandy Price; County Legislator and David Sober, Town resident. The minutes of the March 3, 2008 regular meeting were read for information and corrections. RES #20: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #20. Todd Loope seconded the motion. Daryl Cross - Abstained Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye Luanne King, from Senator Seward's office, spoke to the Board about the Child Health Plus program. She said that this is a very important program and would like the Board to get the information out to residents. She left some pamphlets that explain the program. She also spoke about funding programs for municipal projects and left a booklet on funding which lists some of the grants available. She specifically mentioned the USDA Rural grant and that both the Town and Fire Department could apply. She asked if the Board had any information or requests that they'd like her to take back to Senator Seward. Ray Marsh said the proposed building project is the main topic that he'd like him to know about. He asked Dave Stoner to talk about the project. Dave gave her a summary about what the building committee had been doing since it had been organized. He explained to her that initially they were looking into renovating the existing Town Hall and Fire Department, but came to the conclusion that a better option might be to build a new facility. Currently the committee is going over bid proposals and will be holding a public meeting next month to let the resident's know all of the details. He explained that the committee gathered information, but if the project goes forward it will be up the Town residents. Daryl Cross asked Luann if Senator Seward has any influence on the Shared Municipal grant program. She said that he'd write a letter of recommendation and that would be needed for any grant application. Sandy Price spoke about the need for a four-way stop in Harford. The intersection is very dangerous. She also mentioned that the residents at Creamery Hills are planning to circulate a petition. Dave Stoner asked if a letter from a truck driver who has noticed the potential danger would be helpful. Luann said any letter is helpful. She said it's all about traffic flow and gave some recommendations as to the content of the letter. She also said that some statistics on the speeds that have been seen in the local traffic court would be helpful. Dave Sober explained to the Board that several years ago he'd applied to the ZBA for an ordinance allowing him to open up a repair shop at 559 Dryden Harford Road. He recently built an addition on the garage. John Daniels inspected the structure and gave him the okay. He sent his application for a license into the State, but needs a letter from the Town stating that he's been approved to open up a repair shop at that location. Unfortunately, the ZBA's approval was never forwarded on to the appropriate office at the County level so there's no record of this. Daryl Cross said that the ZBA would need to act on this again and submit the paper work. He told Dave Sober to bring his paper work to the Clerk. The Clerk will contact the ZBA members to get the process started. Bills listed on General Abstract #4, vouchers #45-55, Highway Abstract #4, vouchers #22-31, and Harford Mills Water District #1 Abstract #4, vouchers #5-7 were read by the clerk and submitted to the Board for review. 482 RES #21: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution 21. Dave Stoner seconded the motion. Daryl Cross — Aye Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. She said that the County legislature will be voting on the purchase of the Osbeck family land on Route 13 in South Cortland. The option to purchase the land for $1.2 million expires in June 2008. The site, if purchased, would become the "Finger Lakes Business Park". She asked the Board members for their thoughts. Daryl asked if they had any businesses wanting to purchase space. Sandy said that she didn't know of any. It was mentioned that other industrial parks in other counties didn't seem to be very productive. The consensus of the Board members was that the money would be better spent on another project, like the jail for example. Sandy also gave an update on the Workers' Compensation issue that has been the topic of much discussion for months. To date, the issue will not be on this month's agenda because Scott Schrader requested another month to get everything together. Daryl Cross asked if there's an actual formula for figuring out what a municipality pays. Ray Marsh said that there is a formula. Daryl asked when the premium amount would be reduced. Sandy said that would decrease when a claim is no longer being paid out. Ray Marsh reported on the following correspondence: • He received a check from Ron Carpenter in the amount of $61.80 for scrap that the highway department had taken to Weisman's • A statement from Alliance Bank - the balance in the Community Development account is $17,965.08 Information was presented from RU2 Systems, Inc. This company manufactures speed display signs. The Board members went over the options available and decided what options would be beneficial to the Town. RES #22: BE IT RESOLVED that the Harford Town Board authorize Ray Marsh to order the speed control sign with the chosen options from RU2 Systems, Inc. Daryl Cross made a motion to adopt Resolution #22. Dave Stoner seconded the motion. Daryl Cross - Aye Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye The Clerk provided a copy of the current cemetery prices for the Board's review. She recommended that some of the prices be increased. The Board reviewed the list. RES #23: BE IT RESOLVED that the Harford Town Board raise the following fees Graves: $300.00 each or four for $1100.00 Interment: Grave digging is set by the contractor, so that wasn't discussed Grave site preparation and covering was increased to $150.00 Cremation: Preparing the site, digging and covering was increased to $75.00 Daryl Cross made a motion to adopt Resolution #23. Dave Stoner seconded the motion. Daryl Cross - Aye Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. Ron said that the Board needs to think about trading the Chevy pick-up. He said that if it's not traded soon the trade-in value will be very low. Ray Marsh said he and the Board are in agreement that a decision needs to be made soon. Daryl Cross said Doug Staley, at the last Fire Department Chief's meeting, mentioned that the local law dealing with fire prevention and building codes needs to be upgraded. John Daniels was contacted about this. He said the local law that was passed in 2007 covers everything that Doug Staley was speaking about. Ray Marsh submitted and read the Supervisor's monthly report for March. RES #24: BE IT RESOLVED that the Supervisor's monthly report for March be approved as presented and read. Dave Stoner made a motion to adopt Resolution #24. Daryl Cross seconded the motion. Daryl Cross - Aye Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye Next month's meeting will be on May 5, 2008 at 7:30 pm. RES #25: BE IT RESOLVED to adjourn the meeting at 9:40 p.m. Todd Loope made a motion to adopt Resolution #25. Daryl Cross seconded the motion. Daryl Cross - Aye Todd Loope-Aye Ray Marsh -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 485 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD May 5, 2008 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on May 5, 2008 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Sandy Price; County Legislator, John Daniels; Code Enforcement Officer, Ron Walsh; Town Attorney, and many Town residents. The minutes of the April 7, 2008 regular meeting were read for information and corrections. RES #26: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #26. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Dave Sober inquired about the status of his last month's request for a variance in order to open up a repair shop at his residence. Dave Sober said he's not looking to have his residence rezoned as commercial; he just wants to open up a small repair shop. Ray Marsh asked Ron Walsh what procedures need to be followed. Ron said that a variance must be issued and went over the qualifications for granting a variance. The ZBA needs to act on the request. Dave Sober asked where the ZBA members were on this. The clerk said that she'd check with the ZBA Chairman and get back to Dave Sober. Bailey Canfield stated that she and many of her neighbors on O'Brien Hill Road have some concerns over a motocross track that was recently constructed. Ray Marsh asked what the complaints are. She said the noise, dust and proximity to their property were her main complaints. Several other residents mentioned their concern over the noise. Larry and Jane Canfield both expressed their concerns over health issues due to all of the dust. Jane said many of the people on the road are elderly and/or asthmatic. Larry Canfield mentioned he was also worried about the impact on property values. Ron Walsh said the operation is clearly in violation of a permitted use in an agricultural district. Aaron Osburn said that every weekend the bike riders will be away at track meets. Jane Canfield said that the weekend the police were called the activity stopped, but as soon as the police left the bikes were started up again. Some of the bikers rode up next to the property where her daughter lives and shouted obscenities at her. Ray Marsh asked Ron Walsh if he'd send a letter to the owner. He said he would and asked the clerk to get the property owner's name and address to him. Ron Walsh stated that he felt this could be resolved quickly and went over the procedure. Ray asked John Daniels if a permit was ever applied for. John said that he'd never received an application and probably didn't need to since no building construction took place. Larry Canfield said that the DEC had been going to send out a letter to the Board members, but evidently it hadn't yet been received. John said that he'd spoken with a DEC employee, and was told a letter would be sent as soon as he retuned from a scheduled out of town trip. Carl Totman relayed to the Board that he and his daughter's property has a drainage problem. He'd sketched out a proposed solution and asked the Board to look it over and give their permission before he proceeded. After reviewing his plan, the Board gave their okay. Ray Marsh brought up the Nancy Hawks issue. John Daniels gave a brief history of what had been going on. Nancy, her husband and child are living in a camper on their property MMY, and have been for over a year. John contacted the State, explained the situation, and was told that there are some codes that have to be adhered to. He sent to the Hawks' a "Notice of Violations and Order to Remedy" which listed the codes they are violating and gave them 30 days to find alternate living accommodations. Ray Marsh said that Nancy had met with him Friday night at his house to discuss the problem. Ray said that after listening to her he was very sympathetic, but asked her to get a plan together with a time line to John Daniels. John said that tomorrow morning he was meeting with her at the Town Hall. Daryl Cross felt that this issue needs to be resolved relatively quickly and asked John to let her know that the Board will help them as much as possible. Luann King had contacted Ray Marsh about the Board's request of leasing the property adjacent to the Town Hall. A resolution is needed before Senator Seward can proceed with the request. RES #27: BE IT RESOLVED that the Harford Town Board officially adopt the following: WHEREAS, the Harford Fire Company, Inc. (the "Fire Company") wishes to replace the antiquated Fire Station presently serving the Harford Fire District, and WHEREAS, the Town Hall of the Town of Harford does not sufficiently meet the needs of the residents of the Town of Harford, and WHEREAS, S.U.N.Y. College of Agriculture, Cornell University is the owner of certain lands situate immediately adjacent to the present Harford Town Hall more particularly identified by Cortland County Tax Map number 162.00-01-61.000 (the "Lease Site"), and WHEREAS, the presence of a modern fire station situated at Lease Site would enhance the Harford Fire Company's ability to protect the lives of everyone who lives and works in Harford and surrounding areas, including the lives of those who work at the Cornell Experimental Station, and WHEREAS, such a modern fire station would enhance the ability of the Fire Company to protect the property situated in and around Harford, including property belonging to Cornell University, and WHEREAS, members of the administration of Cornell University have indicated a willingness to lease the Lease Site to the Fire Company for the sum of one dollar for a ninety-nine year term, and WHEREAS, the members of the Town Council anticipate that the Town of Harford will lease, for the purposes of conducting Town government business, a portion of the building to be constructed on the Lease Site by the Fire Company NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS, The Town of Harford Town Council hereby requests that New York State Senator James Seward and New York Assembly Member Gary Finch each sponsor any requisite legislation necessary to grant authority to S.U.N.Y. College of Agriculture, Cornell University to lease the Lease Site to the Fire Company. Charles Rowland made a motion to adopt Resolution 27. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Im Ray Marsh asked Ron Walsh if Haefele TV had ever contacted him. Ron said they hadn't and he would follow up with them. Dave Stoner asked Ron Walsh about sending a letter to request that the "Reduced speed " sign be relocated north from where it is currently. Charles Rowland said that the relocation cite could be gotten for Ron based on the markers (since it's a state road). Daryl Cross had some concerns about the State allowing the sign to be moved. Bills listed on General Abstract #5, vouchers 456-73, and Highway Abstract #5, vouchers #32-42 were read by the clerk and submitted to the Board for review. RES #28: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Daryl Cross made a motion to adopt Resolution 28. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. Daryl Cross asked for an update on the Workers Compensation issue. Sandy said it is on the agenda and will go to the County Legislature for a vote at this month's session. The building permit fee scheduled was discussed with the changes that had been proposed by Charles Rowland. John Daniels made some suggestions. Some research into the proposed changes will be done by John and Charles before the Board votes on the fee schedule change. John Daniels mentioned he'd received a building application from Joe VanDeWeert. He'd like to put in a trailer on his property. Daryl Cross said that Joe would like to get going on the project as soon as possible. John said he'd looked over the materials submitted by Joe and didn't see any problems. RES #29: BE IT RESOLVED that the Harford Town Board approve Joe VanDeWeert's building permit application to install a single wide trailer pending Planning Board approval. Ray Marsh made a motion to adopt Resolution #29. Dave Stoner seconded the motion. Daryl Cross -Abstained Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Ray Marsh reported on the following correspondence: • A letter from Senator Seward to the NYS Department of Transportation requesting they do a feasibility study regarding putting in a four way stop at the Rt. 38 and Creamery Road intersection. • From the Cortland County Treasurer — the first quarter sales tax distribution for the Town is $22,842.60 with a $17,500.00 credit The Board reviewed the Code Enforcement and Dog Control Officer's reports. Both reports are on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. Ron said he's going to schedule the Town pick-up for some repair work. The subject of trading the pick-up was brought up. Ray Marsh submitted and read the Supervisor's monthly report for April. .RES #30: BE IT RESOLVED that the Supervisor's monthly report for April be approved as presented and read. Daryl Cross made a motion to adopt Resolution #30. Dave Stoner seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Next month's meeting will be held on June 2, 2008 at 7:30 pm. RES 931: BE IT RESOLVED to adjourn the meeting at 9:55 p.m. Dave Stoner made a motion to adopt Resolution #31. Ray Marsh seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 E STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD May 14, 2008 The Town Board of the Town of Harford met for a special meeting at the Harford Town Hall on May 14, 2008 at 6:00 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, and Todd Loope; Councilmen, and Diane Michaud, Town Clerk. The special meeting was advertised in the Cortland Standard. The meeting was held for the purpose of passing a resolution in support of the Harford Fire Company holding a special election to bring the proposed building project up to vote to the registered voters of the Town of Harford. RES #32: BE IT .RESOLVED that the Harford Town Board officially adopt the following: WHEREAS, the Town Board of the Town of Harford (the "Town Board") has determined that the present Town Hall is insufficient to meet the needs of the people of Harford and that it is in need of substantial repairs and renovations, and WHEREAS, the Town Board wishes to support the Fire Company in placing the proposition up to vote on June 3, 2008, by qualified voters of whether to build a new building of which a portion of said new building would be leased by the Town for Town Hall purposes in the manner prescribed in Article Six of the Town Law of New York, and the Town Board desires to provide for the submission of such a proposition to the qualified voters, NOW THEREFORE, BE IT RESOLVED by the Town Board of the Town of Harford in the County of Cortland, as follows: Section 1. A Special Election shall be held in the Town of Harford on the 3`a day of June, 2008, for the purpose of submitting to the qualified voters of said Town the following proposition: SHALL, the qualified voters of the Town of Harford in the County of Cortland approve the lease a portion of the space in a proposed building to be built on property identified as Cortland County Tax Map # 162.00-01-61.000, said proposed building to belong to the Harford Fire Company, and said land belonging to Cornell University College of Agriculture and Life Sciences, and a portion of said space to be used for Town Hall purposes, and determined that the maximum annual cost for leasing a portion of said building, as estimated by the Town Board is $34,800.00 and determines that such cost shall be financed from the Town General Fund. Section 2. Said Special Election shall be held at the Town Hall, 394 Rte. 38, Harford, New York, and the polls for said election shall be open at the hour of 12 o'clock Noon and shall close at the hour of 8 o'clock in the evening. The Vote upon such proposition shall be taken by ballot in the manner provided by law. Section 3. The Town Clerk is hereby authorized and directed to give notice of said Special Election in the manner provided by law and to cause suitable ballots to be prepared for use at said election. The Cortland County Board of Elections shall provide for inspectors of election at such Special Election. Daryl Cross made a motion to adopt Resolution #32. Todd Loope seconded the motion Raymond Marsh -Aye Daryl Cross -Aye Todd Loope -Aye Dave Stoner - Aye 490 RES #33: BE IT RESOLVED to adjourn the meeting at 6:50 p.m. Ray Marsh made a motion to adopt Resolution #33. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD June 2, 2008 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on June 2, 2008 at 7:30 pm. Present at the meeting were Ray Marsh; Supervisor, Dave Stoner, Daryl Cross, Charles Rowland and Todd Loope; Councilmen, Ron Carpenter; Highway Superintendent, Diane Michaud; Town Clerk, Sandy Price; County Legislator, George Chevalier; Town Historian, Paul Best, Gerry and Shirley Smith; Town residents. The minutes of the May 5, 2008 regular meeting were read for information and corrections. RES #34: BE IT RESOLVED to approve the minutes as read. Ray Marsh made a motion to adopt Resolution #34. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner Aye The minutes of the May 14, 2008 special meeting were read for information and corrections. RES #35: BE IT RESOLVED to approve the minutes as read. Dave Stoner made a motion to adopt Resolution #35. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner Aye Gerry Smith expressed his concern over the fact that only registered voters could vote in tomorrow's special election for the proposed new municipal building. Dave Stoner explained to him that they'd just found out recently that residents had to be registered in order to vote in the special election. Ray Marsh said that he'd check with Ron Walsh tomorrow morning to see if they could also have a paper ballot for those who aren't registered to cast their vote. If this is permissible, the sign out front will be changed to alert people. Paul Best was there to voice his concern over the controversial dirt bike track on O'Brien Hill Road. He said some of the allegations from last month's meeting were untrue. First of all, approximately 1/3 of the track is on his property. He measured the land that was bulldozed and it's less than one acre. Secondly, he is trying to accommodate the neighbors by being considerate. He has tried to check with neighbors to make sure they don't have any outdoor plans before riding. They've tried to be considerate by not riding early in the morning or late in the evening, also. He'd like to come up with some type of arrangement so that his son and friends can ride their bikes. Ray Marsh suggested that they try to keep the bikes away from the other property lines and not ride several bikes at the same time to keep the noise down. Sandy Price said that there is a group in Cortland called "Mediation Services". There's no charge for their services and perhaps they could help to resolve the problem. Ray said he thought that was a good idea and would check with them and try to set something up. 492 George Chevalier submitted his annual report. He apologized for getting his report to the Board so late, but unfortunately he'd been working Monday evenings until just recently. He commended the Building Committee for all of their hard work. He also spoke briefly about the upcoming bi-centennial parade to be held in Cortland in September. He'd like anyone that wants to help or that has ideas to contact him. Sandy Price said that the presentation he'd given at Creamery Hills was enjoyed by everyone and she hoped he'd consider doing some more in the future. Bills listed on General Abstract #6, vouchers #74-86, Highway Abstract #6, vouchers #43-45, and Harford Mills Water District #1 Abstract #6, vouchers #8-9 were read by the clerk and submitted to the Board for review. RES #36: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Dave Stoner made a motion to adopt Resolution 36. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. She also said that she'd asked Dave Weinstein to contact Ray Marsh to schedule people to come down to work on the cemetery clean-up as they'd done last year. Additionally, she mentioned the Worker's Compensation issue is now slated for their June meeting. Ray Marsh said that he and Ron Walsh had met with Scott Bates last week to discuss the proposed 4 -way stop at the four corners in Harford. They were told that a study would be done, but the likelihood of it happening was very unlikely because of the North/South traffic flow. They were also told that a study had been completed and the speed zone signs on Route 38 coming into Harford would be repositioned maybe as early as next week. Additionally, another study would also be done in Harford Mills at the Route 38 / Route 200 intersection. Ray Marsh reported on the following correspondence: • A check in the amount of $500.00 was received from the NYS Department of Children and Family Services. • From the Office of the State Comptroller, Justice Fund, a check in the amount of $1010.00 for the quarter ending 3/31/08. • From the NYS Board of Real Property Service, the tentative equalization rate for the town is now at 88%. Ray also reported that the easement needed from the State to put the speed control sign up has been resolved. The sign will be installed in the DOT's right-of-way, so no action is required from the State. Charles Rowland submitted the proposed Building fee schedule to the Board and went over the changes. RES #37: BE IT RESOLVED that the Harford Town Board accept the new Building fee schedule as submitted. Dave Stoner made a motion to adopt Resolution #37. Ray Marsh seconded the motion. Daryl Cross -Aye 493 Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner Aye Dave Stoner said he saw Lois Barber recently and she expressed her concern about the Church being charged a $25.00 fee for using the Town Hall. She said that the Hick Committee had ruled on this years ago and had decided they'd not be charged a rental fee. It was suggested that a $25.00 refundable deposit be charged to the Churches and the Fire Department. RES #38: BE IT RESOLVED that the Harford Town Board amend the Town Hall Rental agreement to say that the Churches and the Fire Department will be charged a $25.00 refundable deposit only. Dave Stoner made a motion to adopt Resolution #38. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner Aye The Code Enforcement Officer, John Daniels, submitted his report to the Board. He updated the Board on the Hawks housing issue. John had been contacted by Leonard Kimmich because the land had been sold with deed restrictions not allowing mobile homes. Ray said that Mr. Kimmich needed to work that out with them. John asked if the Board wanted another letter sent to the Hawks requesting a firm plan and specific dates that the housing issue would be resolved. Charles Rowland said that they need to have housing up to code or they need to vacate. He reiterated that safe housing need to be a priority; the CEO and the lawyer need to work together to resolve this issue. The other Board members agreed. The Dog Control Officer's report was reviewed by the Board. A copy of his report is on file in the Town Clerk's office. Ron Carpenter, Highway Superintendent, submitted his report, which is on file in the Town Clerk's Office. He reported that someone had stolen some chains and other miscellaneous items from the Highway garage. He'd called the Sheriff's Department and a report had been filed. Ray asked if he'd contacted the Insurance Company. He hadn't, so Ray asked the Clerk to call the Insurance Company with the information. Ron also reported that he'd received a quote from McNerney's in Tully of $9999.00 (trading in the current pick-up) for a new 2008 Chevy 3/4 ton pick-up. Ron said this price did not include a plow. The state bid for a new pick-up is $17,171.00, and the current pick-up would have to be sold by the Town. RES #39: BE IT RESOLVED that the Harford Town Board authorize Ron Carpenter to trade in the Town's 2006 Chevy pick-up for a 2008 at McNerney's at a cost of $9999.00. Daryl Cross made a motion to adopt Resolution #39. Charles Rowland seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner Aye Charles Rowland suggested that Ron might want to get some prices on plows for the new truck. 494 Ray Marsh submitted and read the Supervisor's monthly report for May. ICES #40: BE IT RESOLVED that the Supervisor's monthly report for May be approved as presented and read. Dave Stoner made a motion to adopt Resolution 940. Todd Loope seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Next month's meeting will be held on July 7, 2008 at 7:30 p.m. RES #41: BE IT RESOLVED to adjourn the meeting at 9:50 p.m. Ray Marsh made a motion to adopt Resolution #41. Daryl Cross seconded the motion. Daryl Cross -Aye Todd Loope -Aye Ray Marsh -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk n 1 495 STATE OF NEW YORK COUNTY OF CORTLAND TOWN OF HARFORD July 7, 2008 The Town Board of the Town of Harford met for a regular monthly meeting at the Harford Town Hall on July 7, 2008 at 7:30 pm. Present at the meeting were Dave Stoner, Daryl Cross, and Charles Rowland; Councilmen, Diane Michaud; Town Clerk, Sandy Price; County Legislator, and Dan Kain from the NYS Deferred Compensation Plan. Dan Kain, representative from the NYS Deferred Compensation Plan, handed out a booklet to the Board that explained the plan. Basically, if the Town chooses to participate, it is available to all Town employees. The plan is a 457B (pretax) plan which is similar to 401K plans. Employees are responsible for any contributions by determining either a percentage or dollar amount to be deducted out of their paycheck; the Town doesn't make any contributions to the plan. The Town's only responsibility is to send the employees contributions as scheduled. Another nice benefit of the plan is there's no penalty for withdrawing funds prior to age 59 %2. Dan Kain said that other municipalities in the area have signed up. He said if the Town decides to sign up, a copy of the resolution on Town letterhead would need to be sent to the Plan Office in the envelope provided. Charles Rowland suggested that a decision be made next month. Dave Stoner thanked Dan Kain for explaining the plan and told him this would be on next month's agenda. The minutes of the June 2, 2008 regular meeting were read for information and corrections. On page one, the paragraph dealing with Gerry Smith's concern about the special election; it should have been recorded as the proposed new Fire Department/Town Hall building rather than municipal building. On page three, the paragraph about the $25.00 Town Hall rental fee change for the Churches and Fire Department, the committee that ruled on this years ago should have been recorded as the HIC Committee, which stands for Harford Improvement Committee. RES #42: BE IT RESOLVED to approve the minutes as corrected. Daryl Cross made a motion to adopt Resolution #42. Charles Rowland seconded the motion. Daryl Cross -Aye Charles Rowland -Aye Dave Stoner —Aye Charles Rowland requested a copy by next month of the new Hall Rental policy with the adopted change or the resolution added at the bottom of the current policy. Bills listed on General Abstract #7, vouchers #87-107, Highway Abstract #7, vouchers #46-55, and Harford Mills Water District #1 Abstract #7, vouchers #10-11 were read by the clerk and submitted to the Board for review. RES #43: BE IT RESOLVED that the bills be approved as submitted and for the Supervisor to make the necessary payments. Charles Rowland made a motion to adopt Resolution #43. Daryl Cross seconded the motion. Daryl Cross -Aye Charles Rowland -Aye Dave Stoner -Aye Sandy Price, Cortland County Legislator, presented her report to the Board. A copy of her report is on file in the Town Clerk's office. At her last County Legislature meeting the subject of who should be responsible for paying for special/local elections was 496 brought up. Sandy made a motion to have special/local elections paid for by the County since they own the equipment. Unfortunately, no one seconded the motion. She also reported that the Workers' Compensation changes passed. Dave Stoner reported that the last Building Committee meeting was very frustrating. Grant writers that had been contacted had said there were no grants available. He'd later spoken with Elizabeth Larkin and she'd assured him there is grant money available. Additionally, the state turned down the land lease request because the facility being planned wasn't a "teaching and research facility". Dave Stoner reported on the following correspondence: • From the NYS Board of Real Property Service, the final equalization rate for the town is now at 90%; the tentative rate had been estimated at 88% • Statement from Alliance Bank — the balance in the Community Development Account as of 6/2/08 is $18,391.48 • From the Cortland County Treasurer's Office — the Town's portion of the mortgage tax for the period of October 1, 2007 -March 31, 2008 is $921.53 • A memo from the NYSDOT outlining changes to speed zone sign placement in response to the Harford Town Board's safety concerns. The plans include putting up a "40 MPH SPEED ZONE AHEAD" (replacing the current "SPEED ZONE AHEAD" sign north of Town and adding the new sign south of Town). Additionally, the plans include the replacement of the "STOP AHEAD" signs at the Route 221 / Route 38 intersection and the Creamery Rd / Route 38 intersection with new signs and a stopbar installed on Creamery Rd. • A letter from the Kiwanis Club of Cortland listing the programs/services provided in the County • A letter from Lawrence Fitts regarding his position as Assessor for the Town of Harford • From the Cortland County Area Agency on Aging Nutrition Program — their 2007 Annual Report • Federal Emergency Management Agency — Flood Insurance Study and current maps. This information is on file in the Town Clerk's office. Dave Stoner reported that Ray Marsh had spoken with Bailey and Larry Canfield. They are very upset with the Board and want something done to prevent the dirt bike riding on O'Brien Hill Road. Ray had also said the Speed control device permit is in Cortland — waiting on the paving project to be completed before proceeding. The State may leave their portable speed sign device when finished paving until the Town's is installed The Dog Control Officer and Highway Superintendent's reports were reviewed by the Board. A copy of the reports is on file in the Town Clerk's office. Daryl Cross requested that Ron Carpenter be notified when the Town Park has been reserved to make sure that the field has been recently mowed. RES #44: BE IT RESOLVED that the Supervisor's monthly report for June be approved as presented and read. Daryl Cross made a motion to adopt Resolution #44. Dave Stoner seconded the motion. Daryl Cross -Aye Charles Rowland -Aye Dave Stoner -Aye Next month's meeting will be held on August 4, 200.8 at 7:30 p.m. RES #45: BE IT RESOLVED to adjourn the meeting at 9:20 p.m. Dave Stoner made a motion to adopt Resolution #45. Charles Rowland seconded the motion. Daryl Cross -Aye Charles Rowland -Aye Dave Stoner -Aye Respectfully submitted, Diane Michaud, Harford Town Clerk 1 1