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HomeMy WebLinkAbout2004-08-12 - PB TOWN OF ULYSSES PLANNING BOARD MEETING AUGUST 12, 2004 Present : Lorren Hammond, Rose Hilbert, David Means, Rodney Porter, John Wertis (Chair) . Excused absences : Margo Chiuten and David Tyler. Chairperson Wertis called the meeting to order at 7 : 35p .m. A quorum having been established. The first item of business was the review, correction and approval of several past Planning Board sets of minutes : 4/8/04, 5/31 /04, 6/ 10/04 and 7/8/04 . A brief discussion took place about the degree of detail that should be recorded in the minutes. It was the consensus that at formal action meetings (site plan reviews, etc . . . ), detailed minutes would be kept by an employed secretary and might well be based on tape recordings . For more informal sharing, learning and discussion sessions, a more generalized summary format will be used. In any case, formal motions and board actions would be individually recorded. Ms . Hilbert moved the acceptance of the 4/8/04 minutes and Mr. Porter seconded that motion. Approval was unanimous . The minutes of the 5/31 /04 meeting were corrected by the addition of some clarification related to the issue of information supplied by golf course personnel to the Planning Board on alternate building site locations . During the discussion of these minutes it was also discovered that part of the minutes from the Planning Board public hearing of 5/26/04 had been integrated into the computer copy of the 5/ 13/04 minutes Mr. Wertis received from Mr. Coogan the appropriate minutes from the 5/26/04 public hearing and to bring them to the Planning Board for approval at the first opportunity. Noting several minor typos and sentence structure errors, Mr. Hammond moved acceptance of the minutes for 6/ 10/04 . The motion was seconded by Mr. Porter and was unanimously approved. With only similar corrections noted for the minutes of 7/8/04, their acceptance was moved by Mr. Porter and seconded by Mr. Means . All in attendance with the exception that Mr. Hammond abstained gave approval . The Town Supervisor had requested the group then turned their attention to a review of the Site Plan Review section of the Proposed Zoning Ordinance Revisions as . A section-by-section reading and discussion was started. It was the unanimous consensus that in 15 .2 . 3 . 1 Procedure — the last line of the paragraph should change from an "a representative of the Planning Board" to (the Planning Board Chair or the Chair' s designee from the Planning Board) . A discussion of the "Formal Application Site Plan Approval" section took place. It was agreed that the language was not completely clear . . . particularly as to specifying when the initial formal application was complete as compared to when the final application was complete in the sense that it met all the Planning Board requirements . No new wording was developed, however. In regards to the section relating to the holding of a Public Hearing (items 1 -4) it was agreed that a 5th requirement be added: (5 . Signage provided by the Town will be posted at the site by the applicant in a manner as to be readily visible to the public from the nearest adjacent public road) . No additional changes were proposed until the discussion reached the section titled "Review Criteria". At this point, Mr. Hammond presented the members with hardcopy proposal of additional criteria that would relate Site Plan approval to "beneficial coordination with adjacent properties with respect to pedestrian and vehicular traffic, recreational, undeveloped or "open" space and contiguous wildlife habitats". At this point it was agreed to call it a night, continue to individually study the Proposed Zoning Ordinance Revisions and Mr. Hammond' s proposal and continue the discussion at a special working meeting to be scheduled for August 25th at 7 : 30p .m. at the Town Hall. Meeting adjourned at 9 : 10p .m . Respectfully Submitted, John Wertis, Chairman