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HomeMy WebLinkAbout2004-05-11- TB TOWN OF ULYSSES REGULAR TOWN BOARD MEETING MAY 11 , 2004 PRESENT : Supervisor Doug Austic, Town Councilpeople Lee Scott, Robert Weatherby (absent) ; Roxanne Marino and Don Ellis ; Town Clerk Marsha Georgia; Highway Superintendent James Meeker and Alex Rachun Code Enforcement ,Il Officer Others Present : Richard Coogan, Deputy Supervisor, Bruce Wilson Attorney and John Wertis Supervisor Austic called the meeting to order at 7 : 30 pm, and led those assembled in the Pledge of Allegiance to the Flag of the United States of America. APPROVAL OF MINUTES — Regular Town Board 4/13/04 After minor corrections and/or changes that were previously provided to the Clerk from Councilwoman Marino and provided to the Supervisor and other Councilman, Mr. Ellis moved, seconded by Mr. Scott the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approves the minutes of the Regular Town Board Meeting of April 13 , 2004. Mr. Austic aye Mr. Scott aye Ms . Marino aye Mr. Ellis aye ii, Adopted. APPROVAL OF MONTHLY CLAIMS Mr. Scott moved, seconded by Mr. Ellis the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approves the previously examined vouchers # 214 through # 261 in the amount of $34, 094. 81 . • Mr. Austic aye Mr. Scott aye Ms . Marino aye Mr. Ellis aye Adopted. REPORTS OF REPRESENTATIVES Peter Penniman Tompkins County Board of Representatives — absent. Richard Coogan Planning Board Chairman reported that George Kennedy submitted his resignation as a Planning Board Member, which seems to be the end of the month (May) . Mr. Coogan had Mr. Rachun look at a flow chart for the Planning Board flow of . work and he will type that up and distribute . Mr. Coogan has contacted three of the six applicants and they are still interested, he is waiting to hear back from the other three applicants . Mr. Coogan stated that an ad was placed in the Ithaca Journal and the Free Press for a Secretary for the Planning Board; he has had one response so far. Mr. Ellis asked if any applicants for the Planning Board have been received for the area where Mr. Kennedy is from. Mr. Coogan stated that is one of his concerns and one of the things that the Board should be looking for on the Planning Board is making sure we hit 0 t. Regular Town Board 3 5/ 11 /2004 to be for small urban areas . The Town could think about areas where there is a lot of payment or something (such as the Village of Trumansburg) . The construction aspect does effect the whole Town, but not residential unless they disturb one acre or more . Ms. Marino would like to revisit this topic at a later time when the Board is not so busy. She would like to see the Board think about other areas the Town we may want to have a stormwater management plan apply to and also think about some pro-active things we as a Town could potentially do in regards to residential construction requirements and notification of DEC stormwater regulations that help make sure there is good compliance . Supervisor Report - Supervisor Austic asked if there were any questions on the previously distributed Supervisor Financial Report other than what was previously questioned. OLD BUSINESS WD#3 Progress Report Supervisor Austic stated that Water District #3 is pretty much finished. The contractor is finishing up on the grading, seeding and any driveway repairs to put back homeowners property frontage to their original conditions before the pipeline was dug. This should be done by the 1st of June . Mr. Austic is also contacting the Town of Ithaca about taking over the pump station on Woolf Lane. The Town is now paying an electric bill for this of around thousand dollars a month. Attorney Wilson stated he would get working on a transfer of the deed for the pump station. Other Hazard Mitigation Mr. Coogan stated that under Hazard Mitigation a request needs to go in for what type of funding to carry out some of the programs and a draft request was put in for $20,000 — it was not a detailed request — it would be for some of Mr. Coogan ' s time, coordinating effort with the School, Village and Town to come with a plan and how to handle emergencies and also for some septic testing. This went to the consultants and some time in June a draft Hazard Mitigation Plan will be available for the Town ' s review. (The Plan is available on the Tompkins County web site. ) Along with that the Town Board will have to have a public meeting some time in the middle of June for the new draft plan and decided whether to adopt the plan as drafted . Under the MS4 there is a funding opportunity — the Town signed up to do septic testing in the MS4 district along the lake as part of the Towns Notice of Intent — one of the things that the town originally had started with that the Town would cooperate with Tompkins County Board of Health to do dye testing on some of the older properties. At a septic workshop it came up that thermal imaging on fly over, which will be able to spot septic problems and so we are pursuing that. Mr. Coogan is working with Kate Hacket at County Planning and there is a funding opportunity with the Department of State . Part of that Mr. Coogan has to have the grant application in by the end of June, County will review it first week in June and they are also going to have the Department of State review it before the final goes in. In order to send in the request for funding the Town Board has to pass a resolution . Mr. Austic asked if the grant is a matching grant. Mr. Coogan stated yes it is, 50%, the County is going to match, Soil and Water putting in $5000 and the County is going to put in about the same amount, so we almost have the matching done . The grant will cover the fly over and analyzing the data gathered. The Town of Danby has requested to have two tributaries and possibility a third on a fly over because of a big problem along the creeks . The fly over would cover Lansing, Ulysses, Danby and about four miles would not be covered that the County may want to pick up the expense for. The Town of Ulysses is taking the lead on the grant application because Regular Town Board 5 5/ 11 /2004 Mr. Ellis stated that he had a problem with the procedure that Mr. Austic followed. A good deal of discussion about the letter took place at the April Town Board meeting and it was agreed Mr. Austic would draft a letter summarizing the terms of an offer to Mr. Wilson and email to Councilpeople . Two Board members submitted amendments to the letter, they were incorporated in the letter but he feels that the idea was to re-email the revised letter to the Board so that they would have the opportunity to see the finished letter before going out to Mr. Wilson. This is also an issue with Ms . Marino ; she would like to have clarification from this point on as to how the Board handles those things . She does not have a problem approving something on a discussion saying the Board will iron out the details through email until they have a consensus according to these basic ideas and- than it goes out but she is not comfortable in the future voting on things without exact wording unless drafts can be run back by everybody and they can say okay go for it first. When Ms. Marino emailed Mr. Austic with the changes she had asked to please send it back around before sending it out to Mr. Wilson . Mr. Austic did not remember that. Ms . Marino is not trying to be critical but in the future she feels that it is not appropriate to vote on something that they do not know what the final wording is. Mr. Austic apologized and stated that it won ' t happen again. So on that matter a formal agreement with Attorney Wilson will be written up to be voted on by the Board. NEW BUSINESS R. Myers Construction Payment Request Supervisor Austic received the payment request and also the recommendation from the engineer' s for the sixth payment. Mr. Scott moved, seconded by Mr. Ellis for the following: Whereas, the Town of Ulysses has received the certified Sixth Submission for work completed through April 16, 2004 Contract No . 1 A — General Construction DWSRF Project No . 16097 and Whereas, the total amount of work done to date is $2 ,453 ,422 . 47 and no monies are being requested for stored materials under this payment and, Whereas, a retainage of five percent (5 %) of the value of work done to date and materials stored on-site, totaling $ 122 ,671 . 13 , has been withheld from the payment per the Contract Specifications and Whereas, the total amount due the contractor for the sixth payment is $264,740 . 21 and, Whereas, Barton & Loguidice, after review, authorize the Town Board of the Town of Ulysses to make the sixth payment to R. Myers Construction, Inc . in the amount of $64,740 .21 for work completed for the period ending April 16 ,2004, Now Therefore BE IT RESOLVED, the Town Board of the Town of Ulysses authorizes Supervisor Austic to issue a check to R. Myers Construction, Inc . in the amount of $264, 740. 21 for the sixth payment for Town of Ulysses Water District No. # 3 Water System Improvements Mr. Austic aye Mr. Scott aye Ms . Marino aye Mr. Ellis aye Adopted. Blanding Electric Inc. Payment Request Regular Town Board 7 5/ 11 /2004 NOTICE OF ADOPTION of a Resolution tCa talReserve Permissive the purpose of for withdrawal of monies from the General p renovations of the second floor of the Town Hall an amount not to $ 13 ,800 . Mr. Austic aye Mr. Scott aye Ms. Marino aye Mr. Ellis nay Adopted. The Clerk will advertise the above . Zoning Ordinance Mr. Austic stated that late this afternoon he received emails from Mr. Frantz and also Mr. Ellis concerning the Al District in the draft Zoning Ordinance . He does not see how any decisions could be made tonight based on this information. We need to set up something to get going on this . Mr. Austic feels that there are a lot of problems, in his opinion, with either one of these things that has not been thought about. Ms., Marino has a list of the concerns and/or questions that she and Mr. Coogan had come up with after their discussion with Mr. Austic on the 30/70 concepts . This is a partial list of questions that need to be addressed. The Board discussed the concern of getting the information from County Assessment on frontages . It is not easily accessible from the County. Mr. Ellis feels that when someone is ready to do a subdivision then it becomes necessary to know what the frontage is, but if they are about to do a subdivision they will have to do a survey anyway, so that is how you get the information. We do not have the need to get perfect information ahead of time all the Town needs in their database are the correct lots, so that when someone shows up Mr. Rachun can say that a lot is in that category. Mr. Rachun stated that a master map would need to be available when the ordinance went into effect; this map would need to be in large sections and be accurate in data for each parcel. Mr. Ellis said he would get information on the cost of producing such a map . Mr. Rachun stated that the County hit and misses on notifying him of parcel splits and that is a problem . A split of a parcel can be done and recorded before he is notified. He reminded the Board that an overriding factor and requirement for a buildable lot in the Town is a 200 ft. diameter circle of usable area. Mr. Austic stated that lawyers have closings on property and it may be weeks or days before that is recorded with the County Clerk. The Board discussed this problem with Mr. Wilson. Mr. Wilson suggested the Town could add a page in to the file for each deed to cross reference the status of that parcel with regard to future subdivisions . The cost would be approximately $30 per parcel, if no searching were required. The Board discussed some of the questions that need to be addressed before they get together for the next meeting on this . It was decided that they could meet to discuss the Al District following the public informational meeting they set for May 27th, at 7 : 30 PM . PUBLIC COMMENTS No comments from the public . CORRESPONDENCE TOWN OF ULYSSES REGULAR TOWN BOARD MEETING MAY 11 , 2004 PRESENT : Supervisor Doug Austic, Town Councilpeople Lee Scott, Robert Weatherby (absent) ; Roxanne Marino and Don Ellis ; Town Clerk Marsha Georgia; Highway Superintendent James Meeker and Alex Rachun Code Enforcement Officer Others Present: Richard Coogan, Deputy Supervisor, Bruce Wilson Attorney and John Wertis Supervisor Austic called the meeting to order at 7 : 30 pm, and led those assembled in the Pledge of Allegiance to the Flag of the United States of America. APPROVAL OF MINUTES — Regular Town Board 4/13/04 After minor corrections and/or changes that were previously provided to the Clerk from Councilwoman Marino and provided to the Supervisor and other Councilman, Mr. Ellis moved, seconded by Mr. Scott the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approves the minutes of the Regular Town Board Meeting of April 13 , 2004 . Mr. Austic aye Mr. Scott aye Ms. Marino aye Mr. Ellis aye IAdopted. APPROVAL OF MONTHLY CLAIMS Mr. Scott moved, seconded by Mr. Ellis the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approves the previously examined vouchers # 214 through # 261 in the amount of $34, 094. 81 . Mr. Austic aye Mr. Scott aye Ms . Marino aye Mr. Ellis aye Adopted. REPORTS OF REPRESENTATIVES Peter Penniman Tompkins County Board of Representatives — absent. Richard Coogan Planning Board Chairman reported that George Kennedy submitted his resignation as a Planning Board Member, which seems to be the end of the month (May) . Mr. Coogan had Mr. Rachun look at a flow chart for the Planning Board flow of work and he will type that up and distribute . Mr. Coogan has contacted three of the six applicants and they are still interested, he is waiting to hear back from the other three applicants. Mr. Coogan stated that an ad was placed in the Ithaca Journal and the Free Press for a Secretary for the Planning Board; he has had one response so far. Mr. Ellis asked if any applicants for the Planning Board have been received for the area where Mr. Kennedy is from. Mr. Coogan stated that is one of his concerns and one of the things that the Board should be looking for on the Planning Board is making sure we hit r . . . . , _ Regular Town Board 2 5/ 11 /2004 the different areas of the Town and that is one area we have not canvassed, he will try and get a hold. of George to see if he can suggest anyone. Ms . Marino stated that we could put an ad in the paper to see if anyone in that area is interested. Ms . Marino asked whom the three people were that Mr. Coogan contacted? Mr. Coogan stated that David Means, Chaw Chang (he has not located in Ulysses as of yet maybe in June) , and Gerald VanOrden. He has not been able to talk to Margot Chitin, Donald Schla�ther or Elizabeth Thomas . Trumansburg Fire Department — no one in attendance . Margaret Dill Human Service Coalition cancelled due to health problems will reschedule at a later date . • TOWN REPORTS James Meeker Highway Superintendent reported that the Highway has been cleaning up from winner plowing, fixed a couple of areas where there were wash outs from the rain storms, cleaned out culverts, washing out the salt boxes and cleaning up winter plows, installed a culvert pipe on Curry Road and Cold Springs Road. He is working on equipment, changing oil etc . , and cleaned up downed trees in the cemeteries . The Highway crew has been working on the sidewalk project in Jacksonville. The concrete work is finished, the bus shelter will go back in tomorrow and the finishing work on the landscaping will be done in a few days . Alex Rachun Code Enforcement Officer reported that eight permits were issued, one for single faiinily, five additions, two business permits . The Zoning Board of Appeals heard four applications for area variances . One application for Site Plan Review was received, which is a reapplication for the Trumansburg Golf Course to construct a building. This was previously submitted but at a larger scale where they needed a variance which was denied. Marsha L. Georgia Town Clerk reported that a total of $ 3490 was collected in fees and of that $ 5441 was turned over to the Supervisor with her monthly report. A total of $2295 was collected for plumbing permits, a total of 80 have been issued to-date. Board Methbers and Committees • Ms . Marino stated that she is the appointed liaison to the Youth Services and she has not been able to make either of their meetings because she was out of Town for both April and May. Because of her very busy schedule this summer, with her work and liaison to the Zoning and Planning Boards . Ms . Marino asked if anyone thinks they may be able to be the youth liaison until the fall when her busy work schedule eases up sometime in the fall . The other item Ms . Marino brought up was that she attended the DEC Stormwater Management Training on April 15th that was also attended by Supervisor Austic , Deputy Supervisor Coogan and Code Enforcement Officer Rachun. She felt that there was a lot of useful information presented and it certainly clarified some things for her. She was surprised to see how little the area of Ulysses ' is in the MS4 . She was questioning the variance process DEC mentioned for Towns that have such little areas . Mr. Austic stated that the Town did get a variance for a small area by Babcock ' s that is close to the Town of Ithaca. The Town felt that the area along the lake was fairly significant because it goes from Rt. 89 to the water. Ms . Marino stated that since the Town is developing a full MS4 Stormwater plan for that area, it may make sense in the future discussions about storm water in general to think about other areas in the Town that we may want to implement it in because it is supposed .o. Regular Town Board 3 5/ 11 /2004 to be for small urban areas . The Town could think about areas where there is a lot of payment or something (such as the Village of Trumansburg) . The construction aspect does effect the whole Town, but not residential unless they disturb one acre or more. Ms. Marino would like to revisit this topic at a later time when the Board is not so busy. She would like to see the Board think about other areas the Town we may want to have a stormwater management plan apply to and also think about some pro-active things we as a Town could potentially do in regards to residential construction requirements and notification of DEC stormwater regulations that help make sure there is good compliance. Supervisor Report - Supervisor Austic asked if there were any questions on the previously distributed Supervisor Financial Report other than what was previously questioned. OLD BUSINESS WD#3 Progress Report Supervisor Austic stated that Water District #3 is pretty much finished. The contractor is finishing up on the grading, seeding and any driveway repairs to put back homeowners property frontage to their original conditions before the pipeline was dug. This should be done by the 1st of June . Mr. Austic is also contacting the Town of Ithaca about taking over the pump station on Woolf Lane. The Town is now paying an electric bill for this of around thousand dollars a month. Attorney Wilson stated he would get working on a transfer of the deed for the pump station. Other Hazard Mitigation Mr. Coogan stated that under Hazard Mitigation a request needs to go in for what type of funding to carry out some of the programs and a draft request was put in for $20,000 — it was not a detailed request — it would be for some of Mr. Coogan ' s time, coordinating effort with the School, Village and Town to come with a plan and how to handle emergencies and also for some septic testing. This went to the consultants and some time in June a draft Hazard Mitigation Plan will be available for the Town ' s review. (The Plan is available on the Tompkins County web site.) Along with that the Town Board will have to have a public meeting some time in the middle of June for the new draft plan and decided whether to adopt the plan as drafted . Under the MS4 there is a funding opportunity — the Town signed up to do septic testing in the MS4 district along the lake as part of the Towns Notice of Intent — one of the things that the town originally had started with that the Town would cooperate with Tompkins County Board of Health to do dye testing on some of the older properties. At a septic workshop it came up that thermal imaging on fly over, which will be able to spot septic problems and so we are pursuing that. Mr. Coogan is working with Kate Hacket at County Planning and there is a funding opportunity with the Department of State. Part of that Mr. Coogan has to have the grant application in by the end of June, County will review it first week in June and they are also going to have the Department of State review it before the final goes in. In order to send in the request for funding the Town Board has to pass a resolution. Mr. Austic asked if the grant is a matching grant. Mr. Coogan stated yes it is, 50%, the County is going to match, Soil and Water putting in $5000 and the County is going to put in about the same amount, so we almost have the matching done. The grant will cover the fly over and analyzing the data gathered. The Town of Danby has requested to have two tributaries and possibility a third on a fly over because of a big problem along the creeks . The fly over would cover Lansing, Ulysses, Danby and about four miles would not be covered that the County may want to pick up the expense for. The Town of Ulysses is taking the lead on the grant application because Regular Town, Board 4 5/ 11 /2004 the County cannot do that it has to be a municipality. Other municipalities may join in. The County will be the depository of all the data, and will do the basic data analysis . All the resolution is for is allowing Mr. Coogan to submit the grant requesting funds . Mr. Coogan provided a sample resolution. Mr. Ellis suggested having a clause on the end of the resolution stating that the Town commits no funds supporting the project at this time. Mr. Ellis moved, seconded by Mr . Scott the following: Whereas the Town of Ulysses has set forth as a requirement in the MS4 Phase II, testing of Septic Systems on residential properties along Cayuga Lake, Whereas the Town of Ulysses has set forth as a requirement in the Hazard Mitigation Plan the protection of public drinking water, Whereas the Town of Ulysses requires financial assistance for funding these initiatives, and Therefore Be It Resolved that the Town Board of the Town of Ulysses does hereby Approve applying for funds through the NYS Local Waterfront Revitalization Program ' s Environmental Protection Fund 2004-2005 and Further Resolve the Town Board of the Town of Ulysses commits no funds at this time to support the project . Mr. Austic aye Mr. Scott aye Ms . Marino aye Mr. Ellis aye Adopted. An annual piiiblic informational meeting has to be scheduled for the Stormwater Management Plan sometime before June 1st presenting what has been done to date. The Town Board set this annual meeting for May 27th at 7 : 30 PM at the Town Hall . Mrs . Georgia will advertise this meeting. Planning Board Vacancies Ms . Marino 'suggested that the Board needs to talk to the interested people for the Planning Bogard appointments because by the end of May there will be two openings on the Planning Board . Mr. Coogan will check to see if the applicants that we have are still interested arid possibly look for someone from the lake area. May 22nd, 2004 at 8AM was set for this and also the Town Board schedules a Special Board Meeting at this time so if the Board wants to make appointments they can. Ms . Marino stated that she thinks that we need to appoint someone that replaces the nitch that George Kennedy filled, because we do not have that lake and southeast area of Town represented at all, and the other thing is that Ms . Marino would like to see is that at least one of the two people appointed be a woman just to try and achieve some more gender balance on the Planning Board because there is not much and so she thinks that is important. We do have two female applicants and she certainly thinks the Board should interview with that in mind. Letter to Bruce Wilson Regular Town Board 5 5/ 11 /2004 Mr. Ellis stated that he had a problem with the procedure that Mr. Austic followed. A good deal of discussion about the letter took place at the April Town Board meeting and it was agreed Mr. Austic would draft a letter summarizing the terms of an offer to Mr. Wilson and email to Councilpeople . Two Board members submitted amendments to the letter, they were incorporated in the letter but he feels that the idea was to re-email the revised letter to the Board so that they would have the opportunity to see the finished letter before going out to Mr. Wilson. This is also an issue with Ms . Marino ; she would like to have clarification from this point on as to how the Board handles those things. She does not have a problem approving something on a discussion saying the Board will iron out the details through email until they have a consensus according to these basic ideas and than it goes out but she is not comfortable in the future voting on things without exact wording unless drafts can be run back by everybody and they can say okay go for it first. When Ms. Marino emailed Mr. Austic with the changes she had asked to please send it back around before sending it out to Mr. Wilson. Mr. Austic did not remember that. Ms. Marino is not trying to be critical but in the future she feels that it is not appropriate to vote on something that they do not know what the final wording is . Mr. Austic apologized and stated that it won' t happen again. So on that matter a formal agreement with Attorney Wilson will be written up to be voted on by the Board. NEW BUSINESS R. Myers Construction Payment Request Supervisor Austic received the payment request and also the recommendation from the engineer' s for the sixth payment . Mr. Scott moved, seconded by Mr. Ellis for the following : Whereas, the Town of Ulysses has received the certified Sixth Submission for work completed through April 16, 2004 Contract No . 1 A — General Construction DWSRF Project No . 16097 and Whereas, the total amount of work done to date is $2 ,453 ,422 .47 and no monies are being requested for stored materials under this payment and, Whereas, a retainage of five percent (5 %) of the value of work done to date and materials stored on-site, totaling $ 122,671 . 13 , has been withheld from the payment per the Contract Specifications and Whereas, the total amount due the contractor for the sixth payment is $264, 740. 21 and, Whereas, Barton & Loguidice, after review, authorize the Town Board of the Town of Ulysses to make the sixth payment to R. Myers Construction, Inc . in the amount of $64, 740.21 for work completed for the period ending April 16,2004, Now Therefore BE IT RESOLVED, the Town Board of the Town of Ulysses authorizes Supervisor Austic to issue a check to R. Myers Construction, Inc . in the amount of $264, 740 . 21 for the sixth payment for Town of Ulysses Water District No . # 3 Water System Improvements Mr. Austic aye Mr. Scott aye Ms . Marino aye Mr. Ellis aye Adopted. Blanding Electric Inc. Payment Request Regular Town Board 6 5/ 11 /2004 Supervisor Austic received the payment request and also the recommendation from the engineers for the final payment. Mr. Ellis moved, seconded by Mr. Scott the following: WHEREAS, 'the Town of Ulysses has received the certified Final Payment Submission for work completed through April 30 , 2004 Contract No . 1B — Electrical Construction DWSRF Project No . 16097 and WHEREAS, the total amount of work done to date is $ 872 . 00 and no monies are being requested for stored materials under this payment and, WHEREAS,I, the total amount due the contractor for the Final Payment is $ 870 . 00 and, WHEREAS, Barton & Loguidice, after review, authorize the Town Board of the Town of Ulysses to make the Final Payment to Blanding Electric, Inc . in the amount of $ 870 . 00 for work completed for the period ending April 30, 2004, NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Ulysses authorizes Supervisor Austic to issue a check to Blanding Electric, Inc . in the amount of $ 870 .00 for the Final Payment for Town of Ulysses Water District No . # 3 Water System Improvements . Mr. Austic aye Mr. Scott aye Ms. Marino aye Mr. Ellis aye Adopted. Permissive Referendum to Use Funds from Reserve Account Jacksonville Sidewalk Mr. Austic stated that a resolution, subject to a permissive referendum, needs to be adopted to rkove funds from the Part Town Capital Reserve (B) Fund in an amount not to exceed $3500 to pay for the Town match in the Jacksonville sidewalk construction approved at the April TB meeting. Mr. Austic explained the procedure to the new Board members . Mr. Ellis moved, seconded by Ms . Marino the following: NOTICE OF ADOPTION of a Resolution subject to a Permissive Referendum for withdrawal of monies from the Part Town Capital Reserve Fund for the purpose of matching the grant from Tompkins County for the Jacksonville Sidewalk Project in an amount not to exceed $3500 . Mr. Austic I aye Mr. Scott I aye Ms . Marino aye Mr. Ellis aye Adopted. A second resolution was introduced to allow transfer of funds from the General Fund Building Reserve to pay for the renovations to the second floor of the Town Hall approved at the April Town Board meeting. Ms. Marino commented that the work was already in the process of being done, and it seemed like that would be a problem if the referendum were defeated. Mr. Austic stated that that almost never happens . i . ` Mr. Scott moved, seconded by Ms . Marino the following: Regular Town Board 7 5/ 11 /2004 NOTICE OF ADOPTION of a Resolution eal Capital Reserve Permissive the purpose of for withdrawal of monies from the G renovations of the second floor of the Town Hall an amount not to $ 13 , 800 . Mr. Austic aye Mr. Scott aye Ms. Marino aye Mr. Ellis nay Adopted. The Clerk will advertise the above . Zoning Ordinance Mr. Austic stated that late this afternoon he received emails from Mr. Frantz and also Mr. Ellis concerning the Al District in the draft Zoning Ordinance . He does not see how any decisions could be made tonight based on this information. We need to set up something to get going on this. Mr. Austic feels that there are a lot of problems, in his opinion, with either one of these things that has not been thought about . Ms.. Marino has a list of the concerns and/or questions that she and Mr. Coogan had come up with after their discussion with Mr. Austic on the 30/70 concepts . This is a partial list of questions that need to be addressed. The Board discussed the concern of getting the information from County Assessment on frontages . It is not easily accessible from the County. Mr. Ellis feels that when someone is ready to do a subdivision then it becomes necessary to know what the frontage is, but if they are about to do a subdivision they will have to do a survey anyway, so that is how you get the information . We do not have the need to get perfect information ahead of time all the Town needs in their database are the correct lots, so that when someone shows up Mr. Rachun can say that a lot is in that category. Mr. Rachun stated that a master map would need to be available when the ordinance went into effect; this map would need to be in large sections and be accurate in data for each parcel. Mr. Ellis said he would get information on the cost of producing such a map . Mr. Rachun stated that the County hit and misses on notifying him of parcel splits and that is a problem. A split of a parcel can be done and recorded before he is notified. He reminded the Board that an overriding factor and requirement for a buildable lot in the Town is a 200 ft. diameter circle of usable area. Mr. Austic stated that lawyers have closings on property and it may be weeks or days before that is recorded with the County Clerk. The Board discussed this problem with Mr. Wilson . Mr. Wilson suggested the Town could add a page in to the file for each deed to cross reference the status of that parcel with regard to future subdivisions . The cost would be approximately $ 30 per parcel, if no searching were required. The Board discussed some of the questions that need to be addressed before they get together for the next meeting on this . It was decided that they could meet to discuss the Al District following the public informational meeting they set for May 27th, at 7 : 30 PM . PUBLIC COMMENTS No comments from the public . CORRESPONDENCE Regular Town Board 8 5/ 11 /2004 West Hill Church Water Request Mr. Austic has a. request from the West Hill Church for water on VanDorns Corners Road that is just opposite the water tank. It would also require having a pump because the pressure there is only at 18 pounds. He explained to them that it would be at their expense . This is something that the Town can look into . The church does not plan on building for a couple of years . Village Information on SEAR Mr. Coogan will provide this information to the Planning Board, although the subdivision is not in the Town it is a lot that a home is going on and the way it looks only a portion of a house maylbe on the lot in the Town. The Planning Board can decide if they want to be an interested agency. The Town cannot be involved agency because the subdivision is taking place in the Village. DOT NYS DOT will hold an informational meeting about the bridge projects, on June 3rd. DOT also has acknowledged the submitted request for the reduction of the speed limit on Searsburg Road . ADJOURNMENT Hearing no further business Mr. Ellis moved, seconded by Mr. Scott to adjourn the meeting. Unanimously approved, the meeting was adjourned at 9 : 45 PM . Respectfully submitted, Marsha L. Georgia Ulysses Town Clerk MLG : mlg 742,142.4 fiesiatitiet,