HomeMy WebLinkAbout2018-03-08TB 3-8-18
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TOWN OF DRYDEN
TOWN BOARD MEETING
March 8, 2018
Present: Supervisor Jason Leifer, Cl Daniel Lamb,
Cl Kathrin Servoss, Cl Alice Green
Absent: Cl Linda Lavine
Elected Officials: Bambi L. Avery, Town Clerk
Other Town Staff: Ray Burger, Director of Planning
Jennifer Case, Bookkeeper
Supv Leifer called the meeting to order at 7:05 p.m.
Ray Burger explained that the Planning Board has $1000 budgeted for training and
three members would like to go to the NY Planning Federation Conference in Lake George. He
is proposing to transfer $800 from the Planning Department contractual to the Planning Board
training line. He will have a budget mod prepared for action next week.
Jen Case has met with members of the Rail Trail Task Force regarding trail grant
expenses. It has been suggested that $9,000 (of $10,000) from the regular rail trail line be
transferred to a new budget line for the rail trail grant. There will be a new budget line for
grant expenses only. A new budget line will be established for rail trail grant personal services
for any hours that highway spends. She asked whether any funds should be moved to that
line at this point. Supv Leifer said to hold off on moving any money.
There were Bridge NY grant expenditures in 2017 and we need to establish a new
budget line for that and move the money before closing the books for the year. The total is
$7,635.47. It was determined that there should be two lines - one for George Road bridge and
one for Freese Road bridge. Funds can be moved from the bridge contractual line in the DA
fund. For 2018 there needs to be an agreement with the county. Supv Leifer said someone
will talk with Jeff Smith. Cl Servoss noted the state likes to receive invoices at least every six
months. Cl Servoss will be involved in that process and Highway/DPW need to be keeping
track of all expenses and invoices.
RESOLUTION #53 (2018) – APPROVE ABSTRACT #3
Supv Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby approves Abstract #3, as audited, general
vouchers #81 through #175 ($396,870.32) and TA vouchers #6 and #7 ($3,147,14) totaling
$400,017.46.
2nd Cl Servoss
Roll Call Vote Cl Green Yes
Cl Servoss Yes
Cl Lamb Yes
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Supv Leifer Yes
RESOLUTION #54 (2018) – APPROVE BUDGET MODIFICATIONS
Supv Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby modifies the 2017 and/or 2018 budget by
creating the following budget lines:
A7110.414 – NYS Parks Grant – Rail Trail Contractual
A7110.1 – NYS Parks Grant – Rail Trail Personal Service
DA5120.410 – Bridge NY Grant – Freese Rd
DA5120.411 – Bridge NY Grant – George Rd
and approves the following budget modification for 2017
From
To
DA5120.4 Bridge Contractual DA5120.410 BridgeNY Grant - Freese 7,635.47
And approves the following budget modification for 2018
From
To
A7110.411 Rail Trail A7110.414 NYS Parks Grant--Rail Trail Cont 9,000.00
and authorizes the Town Supervisor and bookkeeper to make the necessary adjustments to the
budget and to file any other forms or documents required by law.
2nd Cl Servoss
Roll Call Vote Cl Green Yes
Cl Servoss Yes
Cl Lamb Yes
Supv Leifer Yes
Recreation Department – Cl Green reported the committee has had a very systematic
screening and have begun the interview process. They have two more interviews to do. They
may be able to make a recommendation for executive session next week depending on the
results of those two interviews.
Revolving Loan Fund Update – Cl Lamb reported he is working on putting a committee
together. Ethan Ash wants to be part of the loan review committee. It turns out the town
cannot work with AFCU; municipalities cannot work with credit unions because they are not
federally insured. There is money there that will be returned to the town. TCAD is returning
the $50,000 they’ve had of ours. There should be about $220,000 to work with. He expects
the committee to convene in the next month or so.
Emergency Services Advisory Committee – Supv Leifer explained the committee
structure will be modeled after the Ag committee. He will talk with Mike Hall of Neptune next
week and have it ready for next Thursday. The point is to develop a new contract for all fire
companies so they know what the town expects from emergency services and to help them
work together more closely.
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BridgeNY – Cl Lamb reported they had a better meeting on the 26th. Mark Frechette &
Doug Mills and our consultants were present. They discussed a lot of the same things as at
the Town Board meeting, but the tone was better. It was informative and people seemed to get
on the same page with things such as the timeline, the role of SHPO, the width of bridge, and
the options. Keeping it one lane and making the road one way is an option. Issues of liability
still need to be looked into further. They will address that in a teleconference call next week.
The town doesn’t want to be in a position where it gets sued for the bridge design. Timeline will
be discussed, working with SHPO and FHA. We are working with three agencies. Cl Servoss
said communication with those agencies needs to go through NYS DOT. Doug Mills is the
project manager for the state and communications should go through him.
Association of Towns Conference update – Supv Leifer and Cl Lamb spoke about the
classes they attended and conversations they had while at the conference.
The board discussed adopting some rules of conduct for board meetings. Cl Lamb and
Cl Green agreed to work on this.
Supv Leifer would like to have a mechanism in place to replenish the recreation reserve
fund. He proposes something based on development since residential construction is what
causes more need for recreation space and services. It was proposed being done through
property tax in the master plan, but that impacts the property tax cap. Cl Lamb suggested
incentive zoning might also be used. (There are examples of that in the Varna zoning law.)
Supv Leifer will do a draft for the Planning Board to review in April. It is common in the
Hudson Valley and Westchester. Our Master Plan calls for neighborhood parks which don’t
exist. We need to fund the reserve fund and it could be tied to development (new construction).
Apple Orchard PRV – Dave Herrick of TG Miller Engineers and Atty Sokoni are working
on that agreement to take ownership from the Town of Ithaca.
Programming Proposal/Request for Funding –– Stephanie Mulinos (of the Dryden
Recreation & Youth Commission) explained the goal of the Dryden Community Space Group
was to create programming targeting middle school youth (an underserved population in the
community). They have partnered with a non-profit called WEAVE Community that received
$1,600 in grant funding from the Achieving Youth Results county initiative. Kathrin
Achenbach will facilitate the café discussions, an international framework for creating these
spaces for community members to come together and discuss what is important to them. She
will facilitate two discussions with youth. The youth will come up with the ideas with adult
oversight. The point is to produce information and start something else. From the cafes the
goal is to come up with two events they think will be exciting, fun and valuable to kids their
age. This group then helps them to move forward and execute the events. They are requesting
seed money in the amount of $400 for two events (supplies, food, renting equipment or space,
transportation). The goal is to keep forward momentum. Events have already been scheduled.
Dave Hall will facilitate in the context of his programming. Kathrin Achenbach will facilitate
the actual discussion events with collaboration from Cooperative Extension. They will
complete that in June and move forward with one event in August and one in the fall. The
Community Space Group will be fully accountable for facilitation of the events and reporting
back to the board on outcomes. There will be a final report at the end of the year. The idea is
this will be a spark that creates something bigger and better.
They are now recruiting participants from the Dryden School District and that will be
the location for events. Having multiple school districts is a challenge and resources are
limited at this point. This is phase one. The café discussions will take place after school with
Dave Hall of Cooperative Extension. Victoria of the OURS program will recruit from that
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program. Eric Guercio, Middle School Counselor, will recruit some kids. The idea is they will
recruit their friends to come to the events. There is lots of evidence that these are powerful
community building exercises.
Cl Green reported she attended a meeting of Dryden Space Committee last night. This
is a solid model and will be kind of a needs assessment by participation. It will teach us a lot.
She would like to make sure that the Recreation Department is fully integrated because we will
learn about what programming possibilities young people are looking for. This helps build
programs and she wants to make sure this is also integrated with DRYC. It’s a nice
opportunity for a project with the town providing some seed money. The students then have
some parameters and develop some leadership. S Mulinos said there are other opportunities
for funding if needed.
RESOLUTION #55 (2018) – FUND YOUTH PROGRAMMING THROUGH
DRYDEN SPACE COMMITTEE
Cl Green offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby appropriates $400 from Recreation
contractual to be used toward the youth services programming offered through the Dryden
Community Space committee.
2nd Cl Lamb
Roll Call Vote Cl Green Yes
Cl Servoss Yes
Cl Lamb Yes
Supv Leifer Yes
WSKG – The County Legislature passed a resolution about Spectrum dropping this
programming. Dryden can pass something similar next week.
Garbage Incinerator in Romulus – a resolution on this may come before the board at
some point.
Delaware River Solar – The public hearing will continue next week and the board
should be prepared to take action. R Burger will prepare a draft resolution.
Ag and Farmland Protection Plan – R Burger will have a SEQR and draft resolution
next week.
R Burger explained there are two hearings that were postponed to April because of a
missed advertising deadline. The board scheduled the hearing for a hair salon on North Road
for April 12 (the agenda meeting) at 7:00 p.m. The change for 1061 Dryden Road will be heard
on April 19.
MOU for Montgomery Park – Supv Leifer sent a revised version to board members and
to the Village of Dryden.
Rec Reserve Funds – The board has a draft resolution for using the recreation reserve
funds for the rail trail and should get any revisions to Supv Leifer by Monday. The resolution
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calls for use of up to $182,000, but he doesn’t expect it will all be used because of in-kind
match opportunities. The resolution will be subject to permissive referendum.
R Burger noted that Delaware River Solar needs a letter from the town in support of a
PILOT. He was told to use the same letter as was used with Distributed Sun.
There being no further business, on motion made, seconded and unanimously carried,
the meeting was adjourned at 8:25 p.m.
Respectfully submitted,
Bambi L. Avery
Town Clerk