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HomeMy WebLinkAbout2018-03-08TB 3-8-18 Page 1 of 5 TOWN OF DRYDEN TOWN BOARD MEETING March 8, 2018 Present: Supervisor Jason Leifer, Cl Daniel Lamb, Cl Kathrin Servoss, Cl Alice Green Absent: Cl Linda Lavine Elected Officials: Bambi L. Avery, Town Clerk Other Town Staff: Ray Burger, Director of Planning Jennifer Case, Bookkeeper Supv Leifer called the meeting to order at 7:05 p.m. Ray Burger explained that the Planning Board has $1000 budgeted for training and three members would like to go to the NY Planning Federation Conference in Lake George. He is proposing to transfer $800 from the Planning Department contractual to the Planning Board training line. He will have a budget mod prepared for action next week. Jen Case has met with members of the Rail Trail Task Force regarding trail grant expenses. It has been suggested that $9,000 (of $10,000) from the regular rail trail line be transferred to a new budget line for the rail trail grant. There will be a new budget line for grant expenses only. A new budget line will be established for rail trail grant personal services for any hours that highway spends. She asked whether any funds should be moved to that line at this point. Supv Leifer said to hold off on moving any money. There were Bridge NY grant expenditures in 2017 and we need to establish a new budget line for that and move the money before closing the books for the year. The total is $7,635.47. It was determined that there should be two lines - one for George Road bridge and one for Freese Road bridge. Funds can be moved from the bridge contractual line in the DA fund. For 2018 there needs to be an agreement with the county. Supv Leifer said someone will talk with Jeff Smith. Cl Servoss noted the state likes to receive invoices at least every six months. Cl Servoss will be involved in that process and Highway/DPW need to be keeping track of all expenses and invoices. RESOLUTION #53 (2018) – APPROVE ABSTRACT #3 Supv Leifer offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves Abstract #3, as audited, general vouchers #81 through #175 ($396,870.32) and TA vouchers #6 and #7 ($3,147,14) totaling $400,017.46. 2nd Cl Servoss Roll Call Vote Cl Green Yes Cl Servoss Yes Cl Lamb Yes TB 3-8-18 Page 2 of 5 Supv Leifer Yes RESOLUTION #54 (2018) – APPROVE BUDGET MODIFICATIONS Supv Leifer offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby modifies the 2017 and/or 2018 budget by creating the following budget lines: A7110.414 – NYS Parks Grant – Rail Trail Contractual A7110.1 – NYS Parks Grant – Rail Trail Personal Service DA5120.410 – Bridge NY Grant – Freese Rd DA5120.411 – Bridge NY Grant – George Rd and approves the following budget modification for 2017 From To DA5120.4 Bridge Contractual DA5120.410 BridgeNY Grant - Freese 7,635.47 And approves the following budget modification for 2018 From To A7110.411 Rail Trail A7110.414 NYS Parks Grant--Rail Trail Cont 9,000.00 and authorizes the Town Supervisor and bookkeeper to make the necessary adjustments to the budget and to file any other forms or documents required by law. 2nd Cl Servoss Roll Call Vote Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes Recreation Department – Cl Green reported the committee has had a very systematic screening and have begun the interview process. They have two more interviews to do. They may be able to make a recommendation for executive session next week depending on the results of those two interviews. Revolving Loan Fund Update – Cl Lamb reported he is working on putting a committee together. Ethan Ash wants to be part of the loan review committee. It turns out the town cannot work with AFCU; municipalities cannot work with credit unions because they are not federally insured. There is money there that will be returned to the town. TCAD is returning the $50,000 they’ve had of ours. There should be about $220,000 to work with. He expects the committee to convene in the next month or so. Emergency Services Advisory Committee – Supv Leifer explained the committee structure will be modeled after the Ag committee. He will talk with Mike Hall of Neptune next week and have it ready for next Thursday. The point is to develop a new contract for all fire companies so they know what the town expects from emergency services and to help them work together more closely. TB 3-8-18 Page 3 of 5 BridgeNY – Cl Lamb reported they had a better meeting on the 26th. Mark Frechette & Doug Mills and our consultants were present. They discussed a lot of the same things as at the Town Board meeting, but the tone was better. It was informative and people seemed to get on the same page with things such as the timeline, the role of SHPO, the width of bridge, and the options. Keeping it one lane and making the road one way is an option. Issues of liability still need to be looked into further. They will address that in a teleconference call next week. The town doesn’t want to be in a position where it gets sued for the bridge design. Timeline will be discussed, working with SHPO and FHA. We are working with three agencies. Cl Servoss said communication with those agencies needs to go through NYS DOT. Doug Mills is the project manager for the state and communications should go through him. Association of Towns Conference update – Supv Leifer and Cl Lamb spoke about the classes they attended and conversations they had while at the conference. The board discussed adopting some rules of conduct for board meetings. Cl Lamb and Cl Green agreed to work on this. Supv Leifer would like to have a mechanism in place to replenish the recreation reserve fund. He proposes something based on development since residential construction is what causes more need for recreation space and services. It was proposed being done through property tax in the master plan, but that impacts the property tax cap. Cl Lamb suggested incentive zoning might also be used. (There are examples of that in the Varna zoning law.) Supv Leifer will do a draft for the Planning Board to review in April. It is common in the Hudson Valley and Westchester. Our Master Plan calls for neighborhood parks which don’t exist. We need to fund the reserve fund and it could be tied to development (new construction). Apple Orchard PRV – Dave Herrick of TG Miller Engineers and Atty Sokoni are working on that agreement to take ownership from the Town of Ithaca. Programming Proposal/Request for Funding –– Stephanie Mulinos (of the Dryden Recreation & Youth Commission) explained the goal of the Dryden Community Space Group was to create programming targeting middle school youth (an underserved population in the community). They have partnered with a non-profit called WEAVE Community that received $1,600 in grant funding from the Achieving Youth Results county initiative. Kathrin Achenbach will facilitate the café discussions, an international framework for creating these spaces for community members to come together and discuss what is important to them. She will facilitate two discussions with youth. The youth will come up with the ideas with adult oversight. The point is to produce information and start something else. From the cafes the goal is to come up with two events they think will be exciting, fun and valuable to kids their age. This group then helps them to move forward and execute the events. They are requesting seed money in the amount of $400 for two events (supplies, food, renting equipment or space, transportation). The goal is to keep forward momentum. Events have already been scheduled. Dave Hall will facilitate in the context of his programming. Kathrin Achenbach will facilitate the actual discussion events with collaboration from Cooperative Extension. They will complete that in June and move forward with one event in August and one in the fall. The Community Space Group will be fully accountable for facilitation of the events and reporting back to the board on outcomes. There will be a final report at the end of the year. The idea is this will be a spark that creates something bigger and better. They are now recruiting participants from the Dryden School District and that will be the location for events. Having multiple school districts is a challenge and resources are limited at this point. This is phase one. The café discussions will take place after school with Dave Hall of Cooperative Extension. Victoria of the OURS program will recruit from that TB 3-8-18 Page 4 of 5 program. Eric Guercio, Middle School Counselor, will recruit some kids. The idea is they will recruit their friends to come to the events. There is lots of evidence that these are powerful community building exercises. Cl Green reported she attended a meeting of Dryden Space Committee last night. This is a solid model and will be kind of a needs assessment by participation. It will teach us a lot. She would like to make sure that the Recreation Department is fully integrated because we will learn about what programming possibilities young people are looking for. This helps build programs and she wants to make sure this is also integrated with DRYC. It’s a nice opportunity for a project with the town providing some seed money. The students then have some parameters and develop some leadership. S Mulinos said there are other opportunities for funding if needed. RESOLUTION #55 (2018) – FUND YOUTH PROGRAMMING THROUGH DRYDEN SPACE COMMITTEE Cl Green offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appropriates $400 from Recreation contractual to be used toward the youth services programming offered through the Dryden Community Space committee. 2nd Cl Lamb Roll Call Vote Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes WSKG – The County Legislature passed a resolution about Spectrum dropping this programming. Dryden can pass something similar next week. Garbage Incinerator in Romulus – a resolution on this may come before the board at some point. Delaware River Solar – The public hearing will continue next week and the board should be prepared to take action. R Burger will prepare a draft resolution. Ag and Farmland Protection Plan – R Burger will have a SEQR and draft resolution next week. R Burger explained there are two hearings that were postponed to April because of a missed advertising deadline. The board scheduled the hearing for a hair salon on North Road for April 12 (the agenda meeting) at 7:00 p.m. The change for 1061 Dryden Road will be heard on April 19. MOU for Montgomery Park – Supv Leifer sent a revised version to board members and to the Village of Dryden. Rec Reserve Funds – The board has a draft resolution for using the recreation reserve funds for the rail trail and should get any revisions to Supv Leifer by Monday. The resolution TB 3-8-18 Page 5 of 5 calls for use of up to $182,000, but he doesn’t expect it will all be used because of in-kind match opportunities. The resolution will be subject to permissive referendum. R Burger noted that Delaware River Solar needs a letter from the town in support of a PILOT. He was told to use the same letter as was used with Distributed Sun. There being no further business, on motion made, seconded and unanimously carried, the meeting was adjourned at 8:25 p.m. Respectfully submitted, Bambi L. Avery Town Clerk