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HomeMy WebLinkAbout2017-01-25DRYC January 25, 2017 Dryden Recreation and Youth Commission January 25, 2017 Members Present: Stephanie Mulinos, Claudia Haferkamp-Wise, Diane Pamel, David Bravo-Cullen, Paula Klaben Town Hall Staff: Jack Davison Liaisons: Kathy Servoss, Town Board and Kris Bennett, TCYSD Guests: Janet Morgan and Jim Skaley Recreation Department Search Committee: The Committee has developed a job description and timeline for the search. The timeline has been aggressive in hopes of quickly filling the position but the Town Board has indicated the end of year financials need to be compiled before they will know about funding. The Committee has chosen to go with the Recreation Coordinator job title for the position as it will, hopefully, generate a larger pool of candidates. Varna Community Association: Janet Morgan is the Chair of the VCA. Several years ago the Center built a playground. The VCA then began to look for a new project and determined there was a need for an after-school program. The program started this fall. Unfortunately, they were informed by their insurance company that they needed to put a fence around the playground and, thanks to Bailey Place insurance, they were able to stretch a one month deadline into 6 months (till the end of May) They are approaching the DRYC in hopes of getting support for financial assistance from the Town via the Recreation Reserve funds. At this point, the VCA has invested their surplus funds into the after-school program and don’t have funds to put toward the project although they are more than willing to match with labor. D. Pamel arrived at 7:20PM creating a quorum of members. The VCA has an estimate from Whitmore Fence but it is not broken down into labor and parts. S. Mulinos stated that the DRYC would need to see how much is parts and whether a “match” with labor will be feasible. K. Servoss asked J. Morgan to write everything down – the cost of the supplies, the cost of labor, the other options the VCA is considering, what the exact circumstances are, the benefits of the after school program and the play ground, etc. Selection of the Chair and Vice-Chair: DRYC January 25, 2017 D. Pamel nominated S. Mulinos for the position of Chairperson and D. Bravo-Cullen seconded the motion which was unanimously approved. D. Pamel nominated D. Bravo-Cullen for the position of Vice-Chairperson and P. Klaben seconded the motion which was unanimously approved. Reports: OURS/YOURS: Lexi Hartley See attached TCYSD: Kris Bennett See attached In terms of the budget, there has been some miscommunication but they are working hard to get it straightened out and ultimately should not affect the Commission’s estimated financial aid. Town Board: Kathy Servoss A grant has been approved for a bridge replacement on Freese Road. A draft agreement has been prepared for water/sewer consolidation. The South Hill Recreation Way is moving forward with an easement from NYSEG The governor is pushing for a consolidation of services in the County but Tompkins County has already started on this. Fit Trail update: Jack Davison He has created a pamphlet to distribute to the public. They have a grant and need $3,750 to purchase the equipment. S. Mulinos asked Jack for a timeline from the time the equipment is ordered until it is completely installed. For the first time ever, all of the football helmets were returned and have been sent out for reconditioning. He is working on getting a strong lacrosse program going. Until there are enough children playing, the school probably won’t get involved. Review and approval of meeting minutes from November 30, 2016: D. Bravo-Cullen moved to approve the minutes as presented. D. Pamel seconded the motion and the minutes were unanimously approved. P. Klaben left the meeting at 8:10PM causing a lack of quorum. The Commission continued their discussion regarding the Recreation Reserve Fund. There being no further official business, the meeting was adjourned at 8:10PM. Respectfully Submitted, DRYC January 25, 2017 Erin A. Bieber Deputy Town Clerk Updates for Dryden Recreation & Youth Commission, January, 2017 From Kris Bennett, Tompkins County Youth Services Department I met recently with Shelley Lester to review budgets and do some planning for 2017. I believe I have confirmed (through looking at the Town’s budget information online) the amount allocated for 2017 for CCE programs. It would be helpful to receive this information from the Rec. Dept. and/or town liaison in the future; Jennifer left before the Town budget was approved and Jack was not able to help me with this. This information is needed so my department can set up contracts annually with municipalities for their state and county aid and contracts with service providers within the municipal system. (For Dryden this is Cooperative Extension.) Shelley will need guidance and regular communication with DRYC as the revised youth employment program is set up. I and another staff member from my department have scheduled a PQA visit to Lexi/OURS for Jan. 24. In the past, each commission/council/youth planning group completed an annual Commission Vitality Checklist to meet one of its contractual requirements for receiving county funding. This year, instead, the three staff members from my department who provide technical assistance to the various commissions will be completing them on behalf of the commissions. We will then share them, along with recommendations, with each commission. County Youth Services is making a push thing year to encourage commissions/councils to think about how to actively include youth/youth voice in their work. We have created a brief presentation we want to share with each group at some point during the year, followed by a discussion on this topic. Results from the Oct. 2016 countywide student survey have come in. I will be analyzing the results, both at a county and district level, and preparing updates and reports. Dryden, as always, participated.