Loading...
HomeMy WebLinkAbout2021-04-13-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses April 13, 2021 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held via videoconference on the Zoom platform. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. CALL TO ORDER: Ms. Zahler called the meeting to order at 7pm. ATTENDANCE: The Town Clerk called the roll: TOWN OFFICIALS PRESENT: Supervisor- Nancy Zahler Board members- Michael Boggs, Katelin Olson, Mary Bouchard, Rich Goldman Second Deputy Supervisor- Michelle E. Wright Town Clerk- Carissa Parlato Conservation & Sustainability Committee (CSAC) Chair- Roxanne Marino (at 7:02pm) Planning Board Chair- Linda Liddle Highway Superintendent- Scott Stewart Town Historian- John Wertis Recreation Director- Will Glennon (at 7:29pm) OTHERS PRESENT: Anne Koreman (Tompkins County Legislator) APPROVAL OF AGENDA: RESOLUTION #83 of 2021: APPROVAL OF MEETING AGENDA BE IT RESOLVED that the Ulysses Town Board approve the agenda for April 13, 2021. Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 PRIVILEGE OF THE FLOOR: (none) BUDGET MODIFICATIONS: RESOLUTION # 84 OF 2021: APPROVAL OF BUDGET MODIFICATIONS Resolved that the Ulysses Town Board approve the following budget modifications: A FUND BUDGET MODIFICATIONS A1910.4 LIABILITY INSURANCE INCREASE $ 419.57 Final insurance premiums received after adoption of 2021 budget. Increase due to a more extensive and complete coverage policy. A1990.4 CONTINGENCY ACCOUNT DECREASE $419.57 First use of the contingency account for the 2021 financial year, balance after this modification = $39,580.43 HA FUND BUDGET MODIFICATIONS At the time of the 2021 budget creation, it was believed that this capital project would have been completed by the end of 2020. Please note that this project is still within budget. These figures all represent carry over from planned 2020 activity that will occur in 2021 instead. Please note that if project estimates for close out increase from the current estimates, there will be future budget modifications required. HA1620.21 ENGINEER CE INCREASE $5,697.50 Increase in additional services category of project for increased MRB time. HA1620.22 LEGAL & BONDING CE INCREASE $2,400 Estimated amount to close out project with Municipal Solutions. This line is still under budget. HA1620.23 CONSTRUCTION CE INCREASE $65,080 Outstanding items related to construction: $51,080 G&M, $14,000 Aqualogics HA3097 STATE AID – CAPITAL PROJECTS INCREASE $47,220 This is the 25% retainage that we will receive from EFC upon project close out. HA915 FUND BALANCE INCREASE $25,957.50 Unspent funds obtained in 2020 result in fund balance. This entire fund balance is available for use in the 2021 financial year/project close out, balance after this use = $8,267.72 HB FUND BUDGET MODIFICATIONS HB1620.21 ENGINEER CE INCREASE $38,287.52 This is a budgeted expense. During the 2020 budgeting season, engineer design work was expected to be complete at the end of 2020. This action moves this expense and related revenue below into the 2021 financial year. HB3097 ST AID - CAPITAL PROJECTS INCREASE $36,373.14 95% funded by BRIDGE-NY grant. HB2397 CAPITAL PROJECTS-OTHER LOCAL GOVERNMENTS INCREASE $1,914.38 Per MOU, this project is 5% funded by Tompkins County, the owner of the Cemetery Road Bridge. Moved: Ms. Zahler Seconded: Ms. Olson Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 PAYMENT OF CLAIMS RESOLUTION # 85 OF 2021: APPROVAL OF CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for: • HB (Cemetery Bridge Replacement Capital Fund) fund voucher 19 in the amount of $2,916.93; • and for all other funds vouchers numbered 125 through 176 in the amount of $66,187.63 Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 REPORTS: Ms. Wright gave an update on cemetery bridge project. From Representatives & Committee Chairs: Ms. Koreman gave the following updates from the Tompkins County Legislature: • COVID: o About 50% of county residents have had first vaccination o The county is following the CDC guidance and pausing use of the J&J vaccine o Ithaca College & Cornell will hold commencement with no visitors o 1,000,000 COVID tests performed • Accepted the Reimagining Public Safety report. Will create a justice center as part of this. • 2021 roads projects have been scheduled Ms. Marino reported that the Conservation & Sustainability Advisory Committee (CSAC) is working on the following: • Clean Energy Communities project recommendations • Possible creation of a Finger Lakes National Heritage Area • DEC released a TMDL report for Cayuga Lake for phosphorus Ms. Liddle reported that the first Broadband committee meeting will be held soon. Town Staff & Board Reports: (See Appendix) Mr. Glennon shared updates from the recreation program. Ms. Olson shared updates on the youth commission. Mr. Goldman noted that the Planning Board needs a second alternate. Mr. Boggs said that he has been working on town water tasks with Mr. Stevenson. Ms. Bouchard gave the following updates: • Village Board: o Working on the CEC grant- changing street lights to LEDs, pushing to adopt stretch energy code o State of the Village scheduled for May 27 • Recreation Partnership is setting budget/rates for next year Ms. Zahler requested that Mr. Boggs & Ms. Olson meet with Mt. Stewart to discuss whether to become a DPW. CONSENT AGENDA RESOLUTION # 2021-86 A-C: Approval of April 13 2021 Consent Agenda Items WHEREAS, the Ulysses Town Board has reviewed the Consent Agenda items below now therefore be it RESOLVED that the Ulysses Town Board approves the following Consent Agenda actions A-C: A: Naming of Responsible Local Official (RLO) and Equitable Business Opportunity (EBO) Log-in Holder for Purposes of Representing the Town of Ulysses to New York State Department of Transportation for the Cemetery Road Bridge Replacement Project BE IT RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor Nancy Zahler to be the Responsible Local Official (RLO) for purposes of representing the Town of Ulysses to the New York State Department of Transportation for the Cemetery Bridge Replacement Project, project ID number 375659 and BIN number 3210360; and FURTHER RESOLVED, that the Town Supervisor Nancy Zahler is authorized to designate Michelle E. Wright, Deputy Supervisor, as the EBO log-in holder. B: Contribution to the Class of 2021 Graduation Banners WHEREAS, the Ulysses Town Board is proud of the students graduating from Charles O. Dickerson High School in June 2021 after studying under the challenging circumstances imposed by the year-long coronavirus pandemic and WHEREAS, the Ulysses Town Board wishes to join parents, community members, and the Village of Trumansburg in celebrating this significant accomplishment by mounting banners with the name and photograph of each graduate on streetlight brackets in the Village of Trumansburg, and WHEREAS, the estimated cost of $2,500 for banners is not a typical expense included in the Trumansburg Central School’s annual budget; Now Therefore Be It RESOLVED, that the Ulysses Town Board appropriate $250 from the Celebrations Account A7550.4 payable to the Trumansburg Central School District solely for the purpose of purchasing graduation banners for the Class of 2021 graduating seniors. C: Extending Bicentennial Congratulations to the Town Boards of Enfield and Ithaca WHEREAS members of the Town Board of the Town of Ulysses have recently read the informative booklet, “Explaining Tompkins: Its Growth and Government” published by the Tompkins County Historical Commission; and WHEREAS the Ulysses Town Board has become more aware of the role Ulysses played in the evolution of Tompkins County; and WHEREAS the Town Board notes that on March 16, 1821, the Town of Ulysses offered up portions of our town to allow for the formation of the Town of Ithaca and the Town of Enfield; Now Therefore Be It RESOLVED, the Town Board of the Town of Ulysses apologizes for missing your actual birthdates, but hereby extends to each of her offspring congratulations as you celebrate your 200th Birthday! Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 OLD BUSINESS: ELECTRIC VEHICLE CHARGING- FEE POLICY UPDATE Ms. Zahler shared the following charges for the station to take effect soon. Charge $0.15/kwh for energy PLUS Charge. $0.50/hour for the first 3 hours for parking to offset system costs & 10% handling fee PLUS Charge: $1.50/hour for time after 3 hours SETTING A PUBLIC BID OPENING DATE AND DESIGNATION OF INDIVIDUALS AUTHORIZED TO OPEN BIDS FOR THE CEMETERY ROAD REPLACEMENT PROJECT RESOLUTION # 2021-87: SETTING A PUBLIC BID OPENING DATE AND DESIGNATION OF INDIVIDUALS AUTHORIZED TO OPEN BIDS FOR THE CEMETERY ROAD REPLACEMENT PROJECT WHEREAS, the Town of Ulysses has received BRIDGE-NY grant funding to replace the bridge on Cemetery Road, project ID number 375659 and BIN number 3210360, owned by Tompkins County and located in the Village of Trumansburg, and WHEREAS, advertisement for bids for the project will be posted per Town Procurement Policy and New York State Law; now therefore be it RESOLVED, that the Ulysses Town Board sets a public bid opening date of May, 14th at 2:30pm; and RESOLVED that the Ulysses Town Clerk will advertise the bid opening in adherence to State law, and FURTHER RESOLVED that the Ulysses Town Board designates the Town Clerk and the Town Deputy Clerk to open the bids at the May, 14th at 2:30pm public meeting. Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 AUTHORIZING PURSUIT OF 2021 CLEAN ENERGY COMMUNITY INITIATIVES RESOLUTION # 2021-88: AUTHORIZING PURSUIT OF 2021 CLEAN ENERGY COMMUNITY INITIATIVES WHEREAS, at the request of the Ulysses Town Board, the Conservation and Sustainability Advisory Committee (CSAC) has reviewed the various high-impact actions that Clean Energy Communities may take to qualify for points leading to incentive grants to support additional climate saving measures; and WHEREAS, the CSAC recommends and is willing to provide leadership for the completion of the following actions: • Advanced Benchmarking of our energy use in Town Buildings to earn 200 points • Clean Energy Upgrades to document reduced Green House gases from upgrades to earn 500 • 100% Renewable Electricity to earn 500 points • Cobra Head LED Streetlights to earn 700 points • Community Campaign to Promote Heat Smart – energy savings initiative to earn 200 points • Community Campaign to Promote Community Solar enrollments earn 200 points and WHEREAS, the Town Clerk’s office is willing to assist Roxanne Marino and Mary Bouchard with the data gathering and campaign promotion needed to successfully implement the actions; Now Therefore be it RESOLVED, that the Ulysses Town Board extends its appreciation to the CSAC members for recommending an achievable action plan to implement the action items above; and further RESOLVED, that the Town Board authorizes the CSAC and Clerk’s office to conduct the recommended initiatives on behalf of the Town of Ulysses; and further RESOLVED, that the Town Board authorizes up to $800 for the printing and mailing of post cards to promote the community campaigns from 2021 funds available to the Sustainability Committee ($300) and Town Supervisor Contractual Expense for Contingency ($500); and further RESOLVED, that the Ulysses Town Board requests that CSAC make a report to the Town Board and public on the results of their efforts. Moved: Ms. Zahler Seconded: Ms. Bouchard Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 NEW BUSINESS: PROCLAIMING APRIL 19-26, 2021 ARBOR WEEK and RECOGNIZING EARTH DAY IN ULYSSES RESOLUTION # 2021-89: PROCLAIMING APRIL 19-26,2021 ARBOR WEEK and RECOGNIZING EARTH DAY IN ULYSSES WHEREAS, the Town of Ulysses Comprehensive Plan highlights in its Vision Statement pride in the natural environment, and, with several of its policy objectives, puts forth the intention to honor, preserve, and celebrate the Town’s natural resources and beauty, as well as to promote efforts to support sustainability, and WHEREAS, the Arbor Day holiday, first proposed in 1872 by J. Sterling Morton as a special time set aside for the planting of trees, is now observed throughout the nation and the world, and WHEREAS, trees can reduce the erosion of precious topsoil, cut heating and cooling losses, moderate the temperature, produce essential oxygen, cleanse the air, and provide habitat for wildlife, and WHEREAS, trees are an important renewable resource that enhances property values and economic vitality for businesses and agriculture within the community, and are a source of joy and spiritual renewal wherever they are planted, now therefore be it RESOLVED, upon recommendation of the Town of Ulysses Conservation and Sustainability Advisory Committee, that the Ulysses Town Board does hereby proclaim April 19-26th, 2021 as Arbor Week, an expansion of National Arbor Day, and that All citizens are encouraged to join the Town Board in celebrating our bountiful natural resources during this week, by planting trees to gladden the hearts of our citizenry and to promote the well-being of this and future generations, and by supporting efforts to protect our woodlands and natural environments, and Further, during Arbor Week, the Town of Ulysses officially recognizes Earth Day, April 22, 2021 and joins with governments and organizations all across the country in a united call to citizens for creativity, innovation, and ambition toward meeting the increasing environmental challenges our communities face, and to support local actions to protect and restore the health of the planet. Moved: Ms. Zahler Seconded: Ms. Olson Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 BUDGET PRESENTATION Ms. Wright shared a presentation of 2020 year end financials and a plan for creating the 2022 budget. Ms. Zahler shared 2020 sales tax information. PRIVILEGE OF THE FLOOR: (none) APPROVAL OF MINUTES: RESOLUTION # 2021-90: APPROVAL OF MINUTES RESOLVED that the Ulysses Town Board approves the minutes from Town Board meetings on March 23 and 30, 2021. Moved: Ms. Zahler Seconded: Ms. Olson Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 ADJOURN: Mr. Goldman moved to adjourn the meeting at 9:05pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 4/22/2021 TOWN BOARD MEETING Town of Ulysses April 13, 2021 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held via videoconference on the Zoom platform. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. CALL TO ORDER: Ms. Zahler called the meeting to order at 7pm. ATTENDANCE: The Town Clerk called the roll: TOWN OFFICIALS PRESENT: Supervisor- Nancy Zahler Board members- Michael Boggs, Katelin Olson, Mary Bouchard, Rich Goldman Second Deputy Supervisor- Michelle E. Wright Town Clerk- Carissa Parlato Conservation & Sustainability Committee (CSAC) Chair- Roxanne Marino (at 7:02pm) Planning Board Chair- Linda Liddle Highway Superintendent- Scott Stewart Town Historian- John Wertis Recreation Director- Will Glennon (at 7:29pm) OTHERS PRESENT: Anne Koreman (Tompkins County Legislator) APPROVAL OF AGENDA: RESOLUTION #82 of 2021: APPROVAL OF MEETING AGENDA BE IT RESOLVED that the Ulysses Town Board approve the agenda for April 13, 2021. Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 PRIVILEGE OF THE FLOOR: (none) BUDGET MODIFICATIONS: RESOLUTION # 83 OF 2021: APPROVAL OF BUDGET MODIFICATIONS Resolved that the Ulysses Town Board approve the following budget modifications: A FUND BUDGET MODIFICATIONS A1910.4 LIABILITY INSURANCE INCREASE $ 419.57 Final insurance premiums received after adoption of 2021 budget. Increase due to a more extensive and complete coverage policy. A1990.4 CONTINGENCY ACCOUNT DECREASE $419.57 First use of the contingency account for the 2021 financial year, balance after this modification = $39,580.43 HA FUND BUDGET MODIFICATIONS At the time of the 2021 budget creation, it was believed that this capital project would have been completed by the end of 2020. Please note that this project is still within budget. These figures all represent carry over from planned 2020 activity that will occur in 2021 instead. Please note that if project estimates for close out increase from the current estimates, there will be future budget modifications required. HA1620.21 ENGINEER CE INCREASE $5,697.50 Increase in additional services category of project for increased MRB time. HA1620.22 LEGAL & BONDING CE INCREASE $2,400 Estimated amount to close out project with Municipal Solutions. This line is still under budget. HA1620.23 CONSTRUCTION CE INCREASE $65,080 Outstanding items related to construction: $51,080 G&M, $14,000 Aqualogics HA3097 STATE AID – CAPITAL PROJECTS INCREASE $47,220 This is the 25% retainage that we will receive from EFC upon project close out. HA915 FUND BALANCE INCREASE $25,957.50 Unspent funds obtained in 2020 result in fund balance. This entire fund balance is available for use in the 2021 financial year/project close out, balance after this use = $8,267.72 HB FUND BUDGET MODIFICATIONS HB1620.21 ENGINEER CE INCREASE $38,287.52 This is a budgeted expense. During the 2020 budgeting season, engineer design work was expected to be complete at the end of 2020. This action moves this expense and related revenue below into the 2021 financial year. HB3097 ST AID - CAPITAL PROJECTS INCREASE $36,373.14 95% funded by BRIDGE-NY grant. HB2397 CAPITAL PROJECTS-OTHER LOCAL GOVERNMENTS INCREASE $1,914.38 Per MOU, this project is 5% funded by Tompkins County, the owner of the Cemetery Road Bridge. Moved: Ms. Zahler Seconded: Ms. Olson Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 PAYMENT OF CLAIMS RESOLUTION # 84 OF 2021: APPROVAL OF CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for: • HB (Cemetery Bridge Replacement Capital Fund) fund voucher 19 in the amount of $2,916.93; • and for all other funds vouchers numbered 125 through 176 in the amount of $66,187.63 Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 REPORTS: Ms. Wright gave an update on cemetery bridge project. From Representatives & Committee Chairs: Ms. Koreman gave the following updates from the Tompkins County Legislature: • COVID: o About 50% of county residents have had first vaccination o The county is following the CDC guidance and pausing use of the J&J vaccine o Ithaca College & Cornell will hold commencement with no visitors o 1,000,000 COVID tests performed • Accepted the Reimagining Public Safety report. Will create a justice center as part of this. • 2021 roads projects have been scheduled Ms. Marino reported that the Conservation & Sustainability Advisory Committee (CSAC) is working on the following: • Clean Energy Communities project recommendations • Possible creation of a Finger Lakes National Heritage Area • DEC released a TMDL report for Cayuga Lake for phosphorus Ms. Liddle reported that the first Broadband committee meeting will be held soon. Town Staff & Board Reports: (See Appendix) Mr. Glennon shared updates from the recreation program. Ms. Olson shared updates on the youth commission. Mr. Goldman noted that the Planning Board needs a second alternate. Mr. Boggs said that he has been working on town water tasks with Mr. Stevenson. Ms. Bouchard gave the following updates: • Village Board: o Working on the CEC grant- changing street lights to LEDs, pushing to adopt stretch energy code o State of the Village scheduled for May 27 • Recreation Partnership is setting budget/rates for next year Ms. Zahler requested that Mr. Boggs & Ms. Olson meet with Mt. Stewart to discuss whether to become a DPW. CONSENT AGENDA RESOLUTION # 2021-85 A-C: Approval of April 13 2021 Consent Agenda Items WHEREAS, the Ulysses Town Board has reviewed the Consent Agenda items below now therefore be it RESOLVED that the Ulysses Town Board approves the following Consent Agenda actions A-C: A: Naming of Responsible Local Official (RLO) and Equitable Business Opportunity (EBO) Log-in Holder for Purposes of Representing the Town of Ulysses to New York State Department of Transportation for the Cemetery Road Bridge Replacement Project BE IT RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor Nancy Zahler to be the Responsible Local Official (RLO) for purposes of representing the Town of Ulysses to the New York State Department of Transportation for the Cemetery Bridge Replacement Project, project ID number 375659 and BIN number 3210360; and FURTHER RESOLVED, that the Town Supervisor Nancy Zahler is authorized to designate Michelle E. Wright, Deputy Supervisor, as the EBO log-in holder. B: Contribution to the Class of 2021 Graduation Banners WHEREAS, the Ulysses Town Board is proud of the students graduating from Charles O. Dickerson High School in June 2021 after studying under the challenging circumstances imposed by the year-long coronavirus pandemic and WHEREAS, the Ulysses Town Board wishes to join parents, community members, and the Village of Trumansburg in celebrating this significant accomplishment by mounting banners with the name and photograph of each graduate on streetlight brackets in the Village of Trumansburg, and WHEREAS, the estimated cost of $2,500 for banners is not a typical expense included in the Trumansburg Central School’s annual budget; Now Therefore Be It RESOLVED, that the Ulysses Town Board appropriate $250 from the Celebrations Account A7550.4 payable to the Trumansburg Central School District solely for the purpose of purchasing graduation banners for the Class of 2021 graduating seniors. C: Extending Bicentennial Congratulations to the Town Boards of Enfield and Ithaca WHEREAS members of the Town Board of the Town of Ulysses have recently read the informative booklet, “Explaining Tompkins: Its Growth and Government” published by the Tompkins County Historical Commission; and WHEREAS the Ulysses Town Board has become more aware of the role Ulysses played in the evolution of Tompkins County; and WHEREAS the Town Board notes that on March 16, 1821, the Town of Ulysses offered up portions of our town to allow for the formation of the Town of Ithaca and the Town of Enfield; Now Therefore Be It RESOLVED, the Town Board of the Town of Ulysses apologizes for missing your actual birthdates, but hereby extends to each of her offspring congratulations as you celebrate your 200th Birthday! Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 OLD BUSINESS: ELECTRIC VEHICLE CHARGING- FEE POLICY UPDATE Ms. Zahler shared the following charges for the station to take effect soon. Charge $0.15/kwh for energy PLUS Charge. $0.50/hour for the first 3 hours for parking to offset system costs & 10% handling fee PLUS Charge: $1.50/hour for time after 3 hours SETTING A PUBLIC BID OPENING DATE AND DESIGNATION OF INDIVIDUALS AUTHORIZED TO OPEN BIDS FOR THE CEMETERY ROAD REPLACEMENT PROJECT RESOLUTION # 2021-86: SETTING A PUBLIC BID OPENING DATE AND DESIGNATION OF INDIVIDUALS AUTHORIZED TO OPEN BIDS FOR THE CEMETERY ROAD REPLACEMENT PROJECT WHEREAS, the Town of Ulysses has received BRIDGE-NY grant funding to replace the bridge on Cemetery Road, project ID number 375659 and BIN number 3210360, owned by Tompkins County and located in the Village of Trumansburg, and WHEREAS, advertisement for bids for the project will be posted per Town Procurement Policy and New York State Law; now therefore be it RESOLVED, that the Ulysses Town Board sets a public bid opening date of May, 14th at 2:30pm; and RESOLVED that the Ulysses Town Clerk will advertise the bid opening in adherence to State law, and FURTHER RESOLVED that the Ulysses Town Board designates the Town Clerk and the Town Deputy Clerk to open the bids at the May, 14th at 2:30pm public meeting. Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 AUTHORIZING PURSUIT OF 2021 CLEAN ENERGY COMMUNITY INITIATIVES RESOLUTION # 2021-87: AUTHORIZING PURSUIT OF 2021 CLEAN ENERGY COMMUNITY INITIATIVES WHEREAS, at the request of the Ulysses Town Board, the Conservation and Sustainability Advisory Committee (CSAC) has reviewed the various high-impact actions that Clean Energy Communities may take to qualify for points leading to incentive grants to support additional climate saving measures; and WHEREAS, the CSAC recommends and is willing to provide leadership for the completion of the following actions: • Advanced Benchmarking of our energy use in Town Buildings to earn 200 points • Clean Energy Upgrades to document reduced Green House gases from upgrades to earn 500 • 100% Renewable Electricity to earn 500 points • Cobra Head LED Streetlights to earn 700 points • Community Campaign to Promote Heat Smart – energy savings initiative to earn 200 points • Community Campaign to Promote Community Solar enrollments earn 200 points and WHEREAS, the Town Clerk’s office is willing to assist Roxanne Marino and Mary Bouchard with the data gathering and campaign promotion needed to successfully implement the actions; Now Therefore be it RESOLVED, that the Ulysses Town Board extends its appreciation to the CSAC members for recommending an achievable action plan to implement the action items above; and further RESOLVED, that the Town Board authorizes the CSAC and Clerk’s office to conduct the recommended initiatives on behalf of the Town of Ulysses; and further RESOLVED, that the Town Board authorizes up to $800 for the printing and mailing of post cards to promote the community campaigns from 2021 funds available to the Sustainability Committee ($300) and Town Supervisor Contractual Expense for Contingency ($500); and further RESOLVED, that the Ulysses Town Board requests that CSAC make a report to the Town Board and public on the results of their efforts. Moved: Ms. Zahler Seconded: Ms. Bouchard Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 NEW BUSINESS: PROCLAIMING APRIL 19-26, 2021 ARBOR WEEK and RECOGNIZING EARTH DAY IN ULYSSES RESOLUTION # 2021-88: PROCLAIMING APRIL 19-26,2021 ARBOR WEEK and RECOGNIZING EARTH DAY IN ULYSSES WHEREAS, the Town of Ulysses Comprehensive Plan highlights in its Vision Statement pride in the natural environment, and, with several of its policy objectives, puts forth the intention to honor, preserve, and celebrate the Town’s natural resources and beauty, as well as to promote efforts to support sustainability, and WHEREAS, the Arbor Day holiday, first proposed in 1872 by J. Sterling Morton as a special time set aside for the planting of trees, is now observed throughout the nation and the world, and WHEREAS, trees can reduce the erosion of precious topsoil, cut heating and cooling losses, moderate the temperature, produce essential oxygen, cleanse the air, and provide habitat for wildlife, and WHEREAS, trees are an important renewable resource that enhances property values and economic vitality for businesses and agriculture within the community, and are a source of joy and spiritual renewal wherever they are planted, now therefore be it RESOLVED, upon recommendation of the Town of Ulysses Conservation and Sustainability Advisory Committee, that the Ulysses Town Board does hereby proclaim April 19-26th, 2021 as Arbor Week, an expansion of National Arbor Day, and that All citizens are encouraged to join the Town Board in celebrating our bountiful natural resources during this week, by planting trees to gladden the hearts of our citizenry and to promote the well-being of this and future generations, and by supporting efforts to protect our woodlands and natural environments, and Further, during Arbor Week, the Town of Ulysses officially recognizes Earth Day, April 22, 2021 and joins with governments and organizations all across the country in a united call to citizens for creativity, innovation, and ambition toward meeting the increasing environmental challenges our communities face, and to support local actions to protect and restore the health of the planet. Moved: Ms. Zahler Seconded: Ms. Olson Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 BUDGET PRESENTATION Ms. Wright shared a presentation of 2020 year end financials and a plan for creating the 2022 budget. Ms. Zahler shared 2020 sales tax information. PRIVILEGE OF THE FLOOR: (none) APPROVAL OF MINUTES: RESOLUTION # 2021-89: APPROVAL OF MINUTES RESOLVED that the Ulysses Town Board approves the minutes from Town Board meetings on March 23 and 30, 2021. Moved: Ms. Zahler Seconded: Ms. Olson Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 4/13/21 ADJOURN: Mr. Goldman moved to adjourn the meeting at 9:05pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 4/22/2021 pg 1 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period March 1 – March 31, 2021 Plan Reviews  4 New Home Meeting with architect / 1 pulled for change in roof truss, Resubmitting Site Visits  Ongoing monitoring of Erosion Plan/ Issue noted and meet with contractor on site to discuss issue and plan to fix issue and maintain site plan submitted to town. Visited 3 times no issues  Pre-site visits x4 New Home builds CEO Activity • 4 Foundation/Footer inspections/ 2 reinspection’s needed issues fixed • 1 Building envelope inspections/ 0 reinspection’s needed • 4 Plumbing inspections/ 1 reinspection’s Issue resolved • Total inspection time of 90 hrs. for March. • 2 C of O’s issued • Continuing to work through back log • Completed 3 credit hours NY energy code for Recert. • Attended Software meeting • Code research for 10 different issues approximately 15 hours Zoning Enforcement SBL Violation Code Action Status 18.-1-3 Erosion control Not following site plan on file Reviewed plan Fixed/monitoring 3x Site visit No issues Ongoing • Met with Zoning Officer and Supervisor re: enforcement plans and how to set priorities • Coordinating with Fire Inspector, Fire Chief, Zoning Officer re: possible violations in Dev. District pg 1 Planning & Zoning Monthly Report Planning & Zoning Updates John Zepko, Environmental Planner, CPESC, CFM Reporting Period 1 March – 31 March 2020 Planning Board  2 March – Site Plan for Farm Cidery - adjourned  16 March – Site Plan for Farm Cidery - approved Board of Zoning Appeals  17 March - Area variance request for relief from side yard setback requirement in AR zone - Denied Planner Activity  10 March – Met w/ SmartGov municipal software  11 March – Met w/ Deputy Supervisor M. Wright – Emergency Management Planning  9 March – Attended Town Board meeting – presented on basics of Development Districts, basis in NYS Town Law and Town of Ulysses zoning code, at Town Supervisor’s request  18 March – Met with Town Supervisor to discuss Development District proposals, zoning and code enforcement plans, and re-summarize the 2021 Planning & Zoning work plan.  23 March – Attended Town Board meeting – Drafted reports for two development district proposals outlining every alternative for development of the parcel that led up to application for Development District.  30 March – Attended Town Board meeting – Sunbeam Candles Development District discussion Zoning Enforcement  8669 Falls Road. Complainant concerned that camper may be used as residence. Upon further investigation, the camper is a legally registered motor vehicle being parked on the site. No violation of the zoning was found.  1377 Taughannock Blvd – property owner has obtained services of architect and general contractor. Demolition of illegal addition scheduled to begin in April.  6211 Brook Road – property owner has agreed to submit a work plan, with milestone schedule, to bring the property into compliance with conditions of variance approvals. Work plan to be submitted by second week of April. ** NOAV – Notice of Apparent Violation Town of Ulysses Clerk’s Office MONTHLY REPORT for MARCH 2021 Submitted by Carissa Parlato 4/9/2021 LICENSES/PERMITS issued: # Sporting licenses 2 Disabled parking permits 9 Dog licenses and renewals 46 Marriage licenses 2 Plumbing permits 0 Address assignments 2 Notarizations 6 FOIL requests-received 0 FOIL requests-completed 0 CLERK’s OFFICE TASKS:  Routine tasks: o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, provide notary services, issued marriage & dog licenses and disabled parking permits o participate in weekly Supervisor/Clerks office meetings  Administer oaths of office for newly elected/appointed  Emergency tasks during COVID-19: o Participate in periodic meetings with county health dept., community leaders, town staff o Send weekly listserv messages to residents including COVID resources  HR tasks- assist with off-boarding & new Bookkeeper recruitment SAFETY/EMERGENCY COMMITTEE:  Met with Michelle & John to strategize for updating town emergency plan TAX COLLECTION TASKS:  Finish tax collection. Now have to complete reports to turn over collecting duties to the county WATER DISTRICT TASKS:  Tracked water usage/testing/consumption/billing for annual spreadsheet  Collect and post water payments  Monthly reporting to the bookkeeper to reconcile accounting OTHER COMMITTEES/ASSOCIATIONS:  Health consortium- Joint Committee on Plan Structure & Design March mtg cancelled. FINANCIAL REPORT: $805.00 TOTAL Collected for fees & licenses $662.76 stays in the town $142.44 goes to the state $4112.90 Building & Zoning fees collected and deposited in supervisor acct. Highway Report March Snow Events: 14 Days of Snow and Ice removal Resulting in Approximate Numbers 549 Tons of Salt 3120 Miles Covered. 600 Gallons of Fuel 235 Gallons of Gas Haul material for stock: 1 B’s 100 Tons 1 A’s 72 Tons 442.29 Miles covered. Repairs: T21 Wheel Split. T10 Power Steering Box T5 , T10 Hydraulic Lines Greased T10, T21 and T22 Misc: Continually check Pipes and roads for debris and blockage in front of culverts to avoid flooding / Erosion. Worked on Office and Breakroom. Made Office smaller and Breakroom bigger. Jason Fulton checked Fire Extinguishers and updated them. Assigned staff to do maintenance and repairs at Town Hall Building & Code Enforcement Office 607-387-9778 ext. 231 Buildings & Code Enforcement Report for March 2021 SUBMITTED AT APRIL 2021 TOWN BOARD MEETING Bui lding Permits issued 12 Plan Reviews 4 Certificate of Occupancy issued 2 Permits Renewed 4 Complaints Received 0 Complaints Resolved 0 Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) 25 New Site Inspections 4 Building Review Consultations (pre-plan meetings, Future Building/Remodeling) 6 Fire Safety Inspections Ongoing Code Training Seminars 3 Energy code credits County Assessment, Town, DOS Reports 4 Open property in violation cases 4 Property violations resolved Value of Permits issued: $1,118,940.00 Building Permit fees collected for month: $4,119.00 Respectfully Submitted, Mark Washburn Mark Washburn – Building & Fire Code Enforcement Officer TOWN OF ULYSSES 10 Elm Street, Trumansburg, NY 14886 ulysses.ny.us Town Supervisor (607) 387-5767, Ext 232 supervisor@ulysses.ny.us Town Clerk (607) 387-5767, Ext 221 clerk@ulysses.ny.us Activity Report Town of Ulysses Fire Inspector Lucas Albertsman March 2021 Fire Inspections 6 West Hill Community Church Evergreen House Jacksonville Methodist Church Moores Marine Country View Apartments New Park Ithaca Invoices sent out 6 Notices sent 16 Operating permits issued 2 Recreation Department Report April 8, 2021 Created by: Will Glennon, Recreation Director Programs: Middle School Program: ●The TCSDP came to a close on April 2nd. The Trumansburg Middle School is set to provide four full days of instruction to students beginning after the school break. Spring Programs: Baseball/Softball Program Dates ●Registration ends April 12th ●Coaches Meeting and Parents Meeting: Week of April 19th ○A new coaches training manual, developed by our new baseball coordinator Marc Kimmerly will be provided to all coaches. (please see attached) ●Practices and Games are Tuesdays and Thursdays starting at 6:15 PM for baseball ●Practices and Games are Mondays and Wednesdays for softball ●Programs Begin: April 26th for softball and April 27th for baseball ●Games end June 3rd (the older age programs may end mid June) ○Games are being scheduled against Watkins Glen, Groton,Newfield, and 4Towns. ●Current registration totals as of Thursday 4/8/21 ○TeeBall 1 - 39 registered participants ○TeeBall 2 - 36 registered participants ○Coach Pitch - 19 registered participants ○Kid Pitch - 16 registered participants ○Softball - 4 registered participants ■The softball program participants, in conjunction with 4Towns and Romulus will play on a combined team in the IYB softball league. Spring Track ●The spring track program registration is open. The program is currently scheduled to begin May 5th and end the week of May 26th. ●Current registration totals as of Thursday 4/8/21 ○Track - 18 registered participants Spring Tennis ●The tennis program registration is open. The program will operate on Mondays and Wednesdays beginning April 26th and ending May 26th.There will be two programs for youth to register for; Beginners (ages 6-9) and Beginner/Intermediate (ages 10-13). ●Current registration totals as of Thursday 4/8/21 ○Beginner - 12 registered participants and 1 waitlist ○Beginner/Advanced - 3 registered participants Summer Programs/Camps: ●Summer camp pre-registration is open for families to secure spots for the summer recreation camp program. The program will be operated out of the Trumansburg Fairgrounds. The school location will be unavailable this summer due to construction. Currently the camp is approved for 5 of the 6 weeks.The lone week that has not been approved officially yet, is week 3 (July 19-23). ●The swim bus will be offered for campers this summer.Plans to utilize TCAT and/or the TBurg bus company are being planned and reviewed.Using TCAT for transportation to Taughannock park would create a village to park transit that is currently unavailable. The cost is also significantly less than using the district school buses. ●At this time the camp will be capped at 50 campers per week for full-day (9am-4pm). ●A half-day camp option will be opened for registration soon. ●Pre and Post camp care will be available for families.Camp guidance for the summer of 2021 has not been announced as of yet. The guidance could alter how pre/post camp and half-day camps operate. ●Current registration totals as of Thursday 4/8/21 ○Week 1 - 46 registered ○Week 2 - 50 registered 6 waitlist ○Week 3 - Unavailable as of now ○Week 4 - 30 ○Week 5 - 39 ○Week 6 - 32 Camp staffing ●Summer camp positions have been posted. Additional initiatives: ●The interim report to the United Way was submitted on March 30th. Page 1 of 2 Report to Town Board Work between: 3/5 – 4/7/21 Meeting date: 4/13/2021 Submitted by Michelle E. Wright Emergency Related • Weekly calls with TC and DOH • Coordination with Clerks’ office regarding adequate sanitation supplies at the Town Hall Bookkeeper Search • Review applicants • Minor involvement in recruitment work Active Grant Updates • Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice Engineers) o Internal activities:  Continued submission for reimbursement through NYSDOT. o Construction authorization process at NYSDOT level: authorization is at the main office going through the signature process. o Next steps:  B&L will lead us through bid advertisement, opening, and award. Cemetery Bridge Project Timeline When What Status September 2018 Project Awarded Bridge NY Funding Complete October 2018 Project Added to STIP/TIP Complete January 2019 State-Local Agreement Executed Complete January 2019 Design Consultant Contract Executed Complete January 2020 Design sent to NYSDOT for review Complete March 2, 2020 Public Meeting Meeting held 3/2 January 2021 ROW Acquisition Completed NYS will conduct, this is in process 11/10/2020 ADP Complete Complete 12/28/2020 PS&E Submitted Complete January 2021 PS&E Approved by County & State Complete TBA Construction Phase Authorized Awaiting NYSDOT signatures TBA Advertisement 1 mo. After ad Letting May 2021 Contract Awarded June 2021 Pre-Construction Meeting June 2021 Begin Construction Fall 2021 Construction complete • WD #3 WIIA Grant (EFC funded, MRB Engineers) o 4/7 meeting with MRB and Municipal Solutions regarding budget and project close out. o Upcoming: project close out will occur this Spring. For cash flow purposes, a short-term inter-fund loan might be required prior to EFC releasing the 25% retainage. Other Work Miscellaneous • Standing weekly meetings: Clerks office, Supervisor Page 2 of 2 Financially Related • Preparation for presentation to the Board • Fund balance analysis • Transition to new financial year review of entries and adjustments • AUD submission related communications HR/Payroll Related • Payroll and human resource related work activities • NYSLRS reporting problem solving • Communications with County personnel office Bookkeeper Work and Supervision • Voucher related work • Due to the temporary scope of work expansion while we find a permanent bookkeeper, these work activities have been relatively more time consuming. • Transition communications and related matters • On-boarding temporary help • Daily bookkeeper tasks (deposits, pre-pay vouchering and check writing) • On-going review of expenditures, vouchering process • Development and entry of CD rollover and interest, interfund multi-year loan Water District 3 • Upcoming: it would be amazing to prioritize development of a WD3 capital plan prior to budget season. o Timing of this unknown BRIDGE NY Submission Durling Road, Curry Road Structure Replacement & Maplewood Hairpin Turn o BRIDGE-NY application process communications o Engineer selection for application and related communications o Letters of support drafting and requests o Details at: https://www.dot.ny.gov/BRIDGENY Upcoming • Bookkeeping work and tasks associated with recruitment of new bookkeeper • BRIDGE-NY application submission • Bid process for Cemetery Road Bridge Meetings & Trainings • I will report March meetings and trainings in my May report