HomeMy WebLinkAbout2021-04-13-TB-FINAL-minutesTOWN BOARD MEETING
Town of Ulysses
April 13, 2021
Audio of the minutes are available on the website at ulysses.ny.us.
The meeting was held via videoconference on the Zoom platform.
Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
CALL TO ORDER:
Ms. Zahler called the meeting to order at 7pm.
ATTENDANCE:
The Town Clerk called the roll:
TOWN OFFICIALS PRESENT:
Supervisor- Nancy Zahler
Board members- Michael Boggs, Katelin Olson, Mary Bouchard, Rich Goldman
Second Deputy Supervisor- Michelle E. Wright
Town Clerk- Carissa Parlato
Conservation & Sustainability Committee (CSAC) Chair- Roxanne Marino (at 7:02pm)
Planning Board Chair- Linda Liddle
Highway Superintendent- Scott Stewart
Town Historian- John Wertis
Recreation Director- Will Glennon (at 7:29pm)
OTHERS PRESENT:
Anne Koreman (Tompkins County Legislator)
APPROVAL OF AGENDA:
RESOLUTION #83 of 2021: APPROVAL OF MEETING AGENDA
BE IT RESOLVED that the Ulysses Town Board approve the agenda for April 13, 2021.
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
PRIVILEGE OF THE FLOOR:
(none)
BUDGET MODIFICATIONS:
RESOLUTION # 84 OF 2021: APPROVAL OF BUDGET MODIFICATIONS
Resolved that the Ulysses Town Board approve the following budget modifications:
A FUND BUDGET MODIFICATIONS
A1910.4 LIABILITY INSURANCE INCREASE $ 419.57
Final insurance premiums received after adoption of 2021 budget. Increase due to a more extensive
and complete coverage policy.
A1990.4 CONTINGENCY ACCOUNT DECREASE $419.57
First use of the contingency account for the 2021 financial year, balance after this modification =
$39,580.43
HA FUND BUDGET MODIFICATIONS
At the time of the 2021 budget creation, it was believed that this capital project would have been
completed by the end of 2020. Please note that this project is still within budget. These figures all
represent carry over from planned 2020 activity that will occur in 2021 instead. Please note that if
project estimates for close out increase from the current estimates, there will be future budget
modifications required.
HA1620.21 ENGINEER CE INCREASE $5,697.50
Increase in additional services category of project for increased MRB time.
HA1620.22 LEGAL & BONDING CE INCREASE $2,400
Estimated amount to close out project with Municipal Solutions. This line is still under budget.
HA1620.23 CONSTRUCTION CE INCREASE $65,080
Outstanding items related to construction: $51,080 G&M, $14,000 Aqualogics
HA3097 STATE AID – CAPITAL PROJECTS INCREASE $47,220
This is the 25% retainage that we will receive from EFC upon project close out.
HA915 FUND BALANCE INCREASE $25,957.50
Unspent funds obtained in 2020 result in fund balance. This entire fund balance is available for use
in the 2021 financial year/project close out, balance after this use = $8,267.72
HB FUND BUDGET MODIFICATIONS
HB1620.21 ENGINEER CE INCREASE $38,287.52
This is a budgeted expense. During the 2020 budgeting season, engineer design work was expected
to be complete at the end of 2020. This action moves this expense and related revenue below into
the 2021 financial year.
HB3097 ST AID - CAPITAL PROJECTS INCREASE $36,373.14
95% funded by BRIDGE-NY grant.
HB2397 CAPITAL PROJECTS-OTHER LOCAL
GOVERNMENTS
INCREASE $1,914.38
Per MOU, this project is 5% funded by Tompkins County, the owner of the Cemetery Road Bridge.
Moved: Ms. Zahler Seconded: Ms. Olson
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
PAYMENT OF CLAIMS
RESOLUTION # 85 OF 2021: APPROVAL OF CLAIMS
RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for:
• HB (Cemetery Bridge Replacement Capital Fund) fund voucher 19 in the amount of
$2,916.93;
• and for all other funds vouchers numbered 125 through 176 in the amount of
$66,187.63
Moved: Ms. Zahler Seconded: Mr. Goldman
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
REPORTS:
Ms. Wright gave an update on cemetery bridge project.
From Representatives & Committee Chairs:
Ms. Koreman gave the following updates from the Tompkins County Legislature:
• COVID:
o About 50% of county residents have had first vaccination
o The county is following the CDC guidance and pausing use of the J&J vaccine
o Ithaca College & Cornell will hold commencement with no visitors
o 1,000,000 COVID tests performed
• Accepted the Reimagining Public Safety report. Will create a justice center as part of this.
• 2021 roads projects have been scheduled
Ms. Marino reported that the Conservation & Sustainability Advisory Committee (CSAC) is working on
the following:
• Clean Energy Communities project recommendations
• Possible creation of a Finger Lakes National Heritage Area
• DEC released a TMDL report for Cayuga Lake for phosphorus
Ms. Liddle reported that the first Broadband committee meeting will be held soon.
Town Staff & Board Reports:
(See Appendix)
Mr. Glennon shared updates from the recreation program.
Ms. Olson shared updates on the youth commission.
Mr. Goldman noted that the Planning Board needs a second alternate.
Mr. Boggs said that he has been working on town water tasks with Mr. Stevenson.
Ms. Bouchard gave the following updates:
• Village Board:
o Working on the CEC grant- changing street lights to LEDs, pushing to adopt stretch
energy code
o State of the Village scheduled for May 27
• Recreation Partnership is setting budget/rates for next year
Ms. Zahler requested that Mr. Boggs & Ms. Olson meet with Mt. Stewart to discuss whether to
become a DPW.
CONSENT AGENDA
RESOLUTION # 2021-86 A-C: Approval of April 13 2021 Consent Agenda Items
WHEREAS, the Ulysses Town Board has reviewed the Consent Agenda items below now
therefore be it
RESOLVED that the Ulysses Town Board approves the following Consent Agenda actions A-C:
A: Naming of Responsible Local Official (RLO) and Equitable Business Opportunity (EBO)
Log-in Holder for Purposes of Representing the Town of Ulysses to New York State
Department of Transportation for the Cemetery Road Bridge Replacement Project
BE IT RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor Nancy Zahler to
be the Responsible Local Official (RLO) for purposes of representing the Town of Ulysses to
the New York State Department of Transportation for the Cemetery Bridge Replacement
Project, project ID number 375659 and BIN number 3210360; and
FURTHER RESOLVED, that the Town Supervisor Nancy Zahler is authorized to designate
Michelle E. Wright, Deputy Supervisor, as the EBO log-in holder.
B: Contribution to the Class of 2021 Graduation Banners
WHEREAS, the Ulysses Town Board is proud of the students graduating from Charles O.
Dickerson High School in June 2021 after studying under the challenging circumstances
imposed by the year-long coronavirus pandemic and
WHEREAS, the Ulysses Town Board wishes to join parents, community members, and the
Village of Trumansburg in celebrating this significant accomplishment by mounting banners
with the name and photograph of each graduate on streetlight brackets in the Village of
Trumansburg, and
WHEREAS, the estimated cost of $2,500 for banners is not a typical expense included in the
Trumansburg Central School’s annual budget; Now Therefore Be It
RESOLVED, that the Ulysses Town Board appropriate $250 from the Celebrations Account
A7550.4 payable to the Trumansburg Central School District solely for the purpose of
purchasing graduation banners for the Class of 2021 graduating seniors.
C: Extending Bicentennial Congratulations to the Town Boards of Enfield and Ithaca
WHEREAS members of the Town Board of the Town of Ulysses have recently read the
informative booklet, “Explaining Tompkins: Its Growth and Government” published by the
Tompkins County Historical Commission; and
WHEREAS the Ulysses Town Board has become more aware of the role Ulysses played in the
evolution of Tompkins County; and
WHEREAS the Town Board notes that on March 16, 1821, the Town of Ulysses offered up
portions of our town to allow for the formation of the Town of Ithaca and the Town of Enfield;
Now Therefore Be It
RESOLVED, the Town Board of the Town of Ulysses apologizes for missing your actual
birthdates, but hereby extends to each of her offspring congratulations as you celebrate your
200th Birthday!
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
OLD BUSINESS:
ELECTRIC VEHICLE CHARGING- FEE POLICY UPDATE
Ms. Zahler shared the following charges for the station to take effect soon.
Charge $0.15/kwh for energy PLUS
Charge. $0.50/hour for the first 3 hours for parking to offset system costs & 10% handling fee PLUS
Charge: $1.50/hour for time after 3 hours
SETTING A PUBLIC BID OPENING DATE AND DESIGNATION OF INDIVIDUALS AUTHORIZED TO OPEN
BIDS FOR THE CEMETERY ROAD REPLACEMENT PROJECT
RESOLUTION # 2021-87: SETTING A PUBLIC BID OPENING DATE AND DESIGNATION OF
INDIVIDUALS AUTHORIZED TO OPEN BIDS FOR THE CEMETERY ROAD REPLACEMENT
PROJECT
WHEREAS, the Town of Ulysses has received BRIDGE-NY grant funding to replace the bridge
on Cemetery Road, project ID number 375659 and BIN number 3210360, owned by Tompkins
County and located in the Village of Trumansburg, and
WHEREAS, advertisement for bids for the project will be posted per Town Procurement Policy
and New York State Law; now therefore be it
RESOLVED, that the Ulysses Town Board sets a public bid opening date of May, 14th at
2:30pm; and
RESOLVED that the Ulysses Town Clerk will advertise the bid opening in adherence to State
law, and
FURTHER RESOLVED that the Ulysses Town Board designates the Town Clerk and the Town
Deputy Clerk to open the bids at the May, 14th at 2:30pm public meeting.
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
AUTHORIZING PURSUIT OF 2021 CLEAN ENERGY COMMUNITY INITIATIVES
RESOLUTION # 2021-88: AUTHORIZING PURSUIT OF 2021 CLEAN ENERGY COMMUNITY
INITIATIVES
WHEREAS, at the request of the Ulysses Town Board, the Conservation and Sustainability
Advisory Committee (CSAC) has reviewed the various high-impact actions that Clean Energy
Communities may take to qualify for points leading to incentive grants to support additional
climate saving measures; and
WHEREAS, the CSAC recommends and is willing to provide leadership for the completion of
the following actions:
• Advanced Benchmarking of our energy use in Town Buildings to earn 200 points
• Clean Energy Upgrades to document reduced Green House gases from upgrades to
earn 500
• 100% Renewable Electricity to earn 500 points
• Cobra Head LED Streetlights to earn 700 points
• Community Campaign to Promote Heat Smart – energy savings initiative to earn 200
points
• Community Campaign to Promote Community Solar enrollments earn 200 points and
WHEREAS, the Town Clerk’s office is willing to assist Roxanne Marino and Mary Bouchard with
the data gathering and campaign promotion needed to successfully implement the actions;
Now Therefore be it
RESOLVED, that the Ulysses Town Board extends its appreciation to the CSAC members for
recommending an achievable action plan to implement the action items above; and further
RESOLVED, that the Town Board authorizes the CSAC and Clerk’s office to conduct the
recommended initiatives on behalf of the Town of Ulysses; and further
RESOLVED, that the Town Board authorizes up to $800 for the printing and mailing of post
cards to promote the community campaigns from 2021 funds available to the Sustainability
Committee ($300) and Town Supervisor Contractual Expense for Contingency ($500); and
further
RESOLVED, that the Ulysses Town Board requests that CSAC make a report to the Town Board
and public on the results of their efforts.
Moved: Ms. Zahler Seconded: Ms. Bouchard
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
NEW BUSINESS:
PROCLAIMING APRIL 19-26, 2021 ARBOR WEEK and RECOGNIZING EARTH DAY IN ULYSSES
RESOLUTION # 2021-89: PROCLAIMING APRIL 19-26,2021 ARBOR WEEK and RECOGNIZING
EARTH DAY IN ULYSSES
WHEREAS, the Town of Ulysses Comprehensive Plan highlights in its Vision Statement pride in
the natural environment, and, with several of its policy objectives, puts forth the intention to
honor, preserve, and celebrate the Town’s natural resources and beauty, as well as to
promote efforts to support sustainability, and
WHEREAS, the Arbor Day holiday, first proposed in 1872 by J. Sterling Morton as a special time
set aside for the planting of trees, is now observed throughout the nation and the world, and
WHEREAS, trees can reduce the erosion of precious topsoil, cut heating and cooling losses,
moderate the temperature, produce essential oxygen, cleanse the air, and provide habitat for
wildlife, and
WHEREAS, trees are an important renewable resource that enhances property values and
economic vitality for businesses and agriculture within the community, and are a source of joy
and spiritual renewal wherever they are planted, now therefore be it
RESOLVED, upon recommendation of the Town of Ulysses Conservation and Sustainability
Advisory Committee, that the Ulysses Town Board does hereby proclaim April 19-26th, 2021
as Arbor Week, an expansion of National Arbor Day, and that
All citizens are encouraged to join the Town Board in celebrating our bountiful natural
resources during this week, by planting trees to gladden the hearts of our citizenry and to
promote the well-being of this and future generations, and by supporting efforts to protect
our woodlands and natural environments, and
Further, during Arbor Week, the Town of Ulysses officially recognizes Earth Day, April 22, 2021
and joins with governments and organizations all across the country in a united call to citizens
for creativity, innovation, and ambition toward meeting the increasing environmental
challenges our communities face, and to support local actions to protect and restore the
health of the planet.
Moved: Ms. Zahler Seconded: Ms. Olson
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
BUDGET PRESENTATION
Ms. Wright shared a presentation of 2020 year end financials and a plan for creating the 2022 budget.
Ms. Zahler shared 2020 sales tax information.
PRIVILEGE OF THE FLOOR:
(none)
APPROVAL OF MINUTES:
RESOLUTION # 2021-90: APPROVAL OF MINUTES
RESOLVED that the Ulysses Town Board approves the minutes from Town Board meetings on
March 23 and 30, 2021.
Moved: Ms. Zahler Seconded: Ms. Olson
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
ADJOURN:
Mr. Goldman moved to adjourn the meeting at 9:05pm. This was seconded by Ms. Bouchard and
passed unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
4/22/2021
TOWN BOARD MEETING
Town of Ulysses
April 13, 2021
Audio of the minutes are available on the website at ulysses.ny.us.
The meeting was held via videoconference on the Zoom platform.
Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
CALL TO ORDER:
Ms. Zahler called the meeting to order at 7pm.
ATTENDANCE:
The Town Clerk called the roll:
TOWN OFFICIALS PRESENT:
Supervisor- Nancy Zahler
Board members- Michael Boggs, Katelin Olson, Mary Bouchard, Rich Goldman
Second Deputy Supervisor- Michelle E. Wright
Town Clerk- Carissa Parlato
Conservation & Sustainability Committee (CSAC) Chair- Roxanne Marino (at 7:02pm)
Planning Board Chair- Linda Liddle
Highway Superintendent- Scott Stewart
Town Historian- John Wertis
Recreation Director- Will Glennon (at 7:29pm)
OTHERS PRESENT:
Anne Koreman (Tompkins County Legislator)
APPROVAL OF AGENDA:
RESOLUTION #82 of 2021: APPROVAL OF MEETING AGENDA
BE IT RESOLVED that the Ulysses Town Board approve the agenda for April 13, 2021.
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
PRIVILEGE OF THE FLOOR:
(none)
BUDGET MODIFICATIONS:
RESOLUTION # 83 OF 2021: APPROVAL OF BUDGET MODIFICATIONS
Resolved that the Ulysses Town Board approve the following budget modifications:
A FUND BUDGET MODIFICATIONS
A1910.4 LIABILITY INSURANCE INCREASE $ 419.57
Final insurance premiums received after adoption of 2021 budget. Increase due to a more extensive
and complete coverage policy.
A1990.4 CONTINGENCY ACCOUNT DECREASE $419.57
First use of the contingency account for the 2021 financial year, balance after this modification =
$39,580.43
HA FUND BUDGET MODIFICATIONS
At the time of the 2021 budget creation, it was believed that this capital project would have been
completed by the end of 2020. Please note that this project is still within budget. These figures all
represent carry over from planned 2020 activity that will occur in 2021 instead. Please note that if
project estimates for close out increase from the current estimates, there will be future budget
modifications required.
HA1620.21 ENGINEER CE INCREASE $5,697.50
Increase in additional services category of project for increased MRB time.
HA1620.22 LEGAL & BONDING CE INCREASE $2,400
Estimated amount to close out project with Municipal Solutions. This line is still under budget.
HA1620.23 CONSTRUCTION CE INCREASE $65,080
Outstanding items related to construction: $51,080 G&M, $14,000 Aqualogics
HA3097 STATE AID – CAPITAL PROJECTS INCREASE $47,220
This is the 25% retainage that we will receive from EFC upon project close out.
HA915 FUND BALANCE INCREASE $25,957.50
Unspent funds obtained in 2020 result in fund balance. This entire fund balance is available for use
in the 2021 financial year/project close out, balance after this use = $8,267.72
HB FUND BUDGET MODIFICATIONS
HB1620.21 ENGINEER CE INCREASE $38,287.52
This is a budgeted expense. During the 2020 budgeting season, engineer design work was expected
to be complete at the end of 2020. This action moves this expense and related revenue below into
the 2021 financial year.
HB3097 ST AID - CAPITAL PROJECTS INCREASE $36,373.14
95% funded by BRIDGE-NY grant.
HB2397 CAPITAL PROJECTS-OTHER LOCAL
GOVERNMENTS
INCREASE $1,914.38
Per MOU, this project is 5% funded by Tompkins County, the owner of the Cemetery Road Bridge.
Moved: Ms. Zahler Seconded: Ms. Olson
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
PAYMENT OF CLAIMS
RESOLUTION # 84 OF 2021: APPROVAL OF CLAIMS
RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for:
• HB (Cemetery Bridge Replacement Capital Fund) fund voucher 19 in the amount of
$2,916.93;
• and for all other funds vouchers numbered 125 through 176 in the amount of
$66,187.63
Moved: Ms. Zahler Seconded: Mr. Goldman
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
REPORTS:
Ms. Wright gave an update on cemetery bridge project.
From Representatives & Committee Chairs:
Ms. Koreman gave the following updates from the Tompkins County Legislature:
• COVID:
o About 50% of county residents have had first vaccination
o The county is following the CDC guidance and pausing use of the J&J vaccine
o Ithaca College & Cornell will hold commencement with no visitors
o 1,000,000 COVID tests performed
• Accepted the Reimagining Public Safety report. Will create a justice center as part of this.
• 2021 roads projects have been scheduled
Ms. Marino reported that the Conservation & Sustainability Advisory Committee (CSAC) is working on
the following:
• Clean Energy Communities project recommendations
• Possible creation of a Finger Lakes National Heritage Area
• DEC released a TMDL report for Cayuga Lake for phosphorus
Ms. Liddle reported that the first Broadband committee meeting will be held soon.
Town Staff & Board Reports:
(See Appendix)
Mr. Glennon shared updates from the recreation program.
Ms. Olson shared updates on the youth commission.
Mr. Goldman noted that the Planning Board needs a second alternate.
Mr. Boggs said that he has been working on town water tasks with Mr. Stevenson.
Ms. Bouchard gave the following updates:
• Village Board:
o Working on the CEC grant- changing street lights to LEDs, pushing to adopt stretch
energy code
o State of the Village scheduled for May 27
• Recreation Partnership is setting budget/rates for next year
Ms. Zahler requested that Mr. Boggs & Ms. Olson meet with Mt. Stewart to discuss whether to
become a DPW.
CONSENT AGENDA
RESOLUTION # 2021-85 A-C: Approval of April 13 2021 Consent Agenda Items
WHEREAS, the Ulysses Town Board has reviewed the Consent Agenda items below now
therefore be it
RESOLVED that the Ulysses Town Board approves the following Consent Agenda actions A-C:
A: Naming of Responsible Local Official (RLO) and Equitable Business Opportunity (EBO)
Log-in Holder for Purposes of Representing the Town of Ulysses to New York State
Department of Transportation for the Cemetery Road Bridge Replacement Project
BE IT RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor Nancy Zahler to
be the Responsible Local Official (RLO) for purposes of representing the Town of Ulysses to
the New York State Department of Transportation for the Cemetery Bridge Replacement
Project, project ID number 375659 and BIN number 3210360; and
FURTHER RESOLVED, that the Town Supervisor Nancy Zahler is authorized to designate
Michelle E. Wright, Deputy Supervisor, as the EBO log-in holder.
B: Contribution to the Class of 2021 Graduation Banners
WHEREAS, the Ulysses Town Board is proud of the students graduating from Charles O.
Dickerson High School in June 2021 after studying under the challenging circumstances
imposed by the year-long coronavirus pandemic and
WHEREAS, the Ulysses Town Board wishes to join parents, community members, and the
Village of Trumansburg in celebrating this significant accomplishment by mounting banners
with the name and photograph of each graduate on streetlight brackets in the Village of
Trumansburg, and
WHEREAS, the estimated cost of $2,500 for banners is not a typical expense included in the
Trumansburg Central School’s annual budget; Now Therefore Be It
RESOLVED, that the Ulysses Town Board appropriate $250 from the Celebrations Account
A7550.4 payable to the Trumansburg Central School District solely for the purpose of
purchasing graduation banners for the Class of 2021 graduating seniors.
C: Extending Bicentennial Congratulations to the Town Boards of Enfield and Ithaca
WHEREAS members of the Town Board of the Town of Ulysses have recently read the
informative booklet, “Explaining Tompkins: Its Growth and Government” published by the
Tompkins County Historical Commission; and
WHEREAS the Ulysses Town Board has become more aware of the role Ulysses played in the
evolution of Tompkins County; and
WHEREAS the Town Board notes that on March 16, 1821, the Town of Ulysses offered up
portions of our town to allow for the formation of the Town of Ithaca and the Town of Enfield;
Now Therefore Be It
RESOLVED, the Town Board of the Town of Ulysses apologizes for missing your actual
birthdates, but hereby extends to each of her offspring congratulations as you celebrate your
200th Birthday!
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
OLD BUSINESS:
ELECTRIC VEHICLE CHARGING- FEE POLICY UPDATE
Ms. Zahler shared the following charges for the station to take effect soon.
Charge $0.15/kwh for energy PLUS
Charge. $0.50/hour for the first 3 hours for parking to offset system costs & 10% handling fee PLUS
Charge: $1.50/hour for time after 3 hours
SETTING A PUBLIC BID OPENING DATE AND DESIGNATION OF INDIVIDUALS AUTHORIZED TO OPEN
BIDS FOR THE CEMETERY ROAD REPLACEMENT PROJECT
RESOLUTION # 2021-86: SETTING A PUBLIC BID OPENING DATE AND DESIGNATION OF
INDIVIDUALS AUTHORIZED TO OPEN BIDS FOR THE CEMETERY ROAD REPLACEMENT
PROJECT
WHEREAS, the Town of Ulysses has received BRIDGE-NY grant funding to replace the bridge
on Cemetery Road, project ID number 375659 and BIN number 3210360, owned by Tompkins
County and located in the Village of Trumansburg, and
WHEREAS, advertisement for bids for the project will be posted per Town Procurement Policy
and New York State Law; now therefore be it
RESOLVED, that the Ulysses Town Board sets a public bid opening date of May, 14th at
2:30pm; and
RESOLVED that the Ulysses Town Clerk will advertise the bid opening in adherence to State
law, and
FURTHER RESOLVED that the Ulysses Town Board designates the Town Clerk and the Town
Deputy Clerk to open the bids at the May, 14th at 2:30pm public meeting.
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
AUTHORIZING PURSUIT OF 2021 CLEAN ENERGY COMMUNITY INITIATIVES
RESOLUTION # 2021-87: AUTHORIZING PURSUIT OF 2021 CLEAN ENERGY COMMUNITY
INITIATIVES
WHEREAS, at the request of the Ulysses Town Board, the Conservation and Sustainability
Advisory Committee (CSAC) has reviewed the various high-impact actions that Clean Energy
Communities may take to qualify for points leading to incentive grants to support additional
climate saving measures; and
WHEREAS, the CSAC recommends and is willing to provide leadership for the completion of
the following actions:
• Advanced Benchmarking of our energy use in Town Buildings to earn 200 points
• Clean Energy Upgrades to document reduced Green House gases from upgrades to
earn 500
• 100% Renewable Electricity to earn 500 points
• Cobra Head LED Streetlights to earn 700 points
• Community Campaign to Promote Heat Smart – energy savings initiative to earn 200
points
• Community Campaign to Promote Community Solar enrollments earn 200 points and
WHEREAS, the Town Clerk’s office is willing to assist Roxanne Marino and Mary Bouchard with
the data gathering and campaign promotion needed to successfully implement the actions;
Now Therefore be it
RESOLVED, that the Ulysses Town Board extends its appreciation to the CSAC members for
recommending an achievable action plan to implement the action items above; and further
RESOLVED, that the Town Board authorizes the CSAC and Clerk’s office to conduct the
recommended initiatives on behalf of the Town of Ulysses; and further
RESOLVED, that the Town Board authorizes up to $800 for the printing and mailing of post
cards to promote the community campaigns from 2021 funds available to the Sustainability
Committee ($300) and Town Supervisor Contractual Expense for Contingency ($500); and
further
RESOLVED, that the Ulysses Town Board requests that CSAC make a report to the Town Board
and public on the results of their efforts.
Moved: Ms. Zahler Seconded: Ms. Bouchard
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
NEW BUSINESS:
PROCLAIMING APRIL 19-26, 2021 ARBOR WEEK and RECOGNIZING EARTH DAY IN ULYSSES
RESOLUTION # 2021-88: PROCLAIMING APRIL 19-26,2021 ARBOR WEEK and RECOGNIZING
EARTH DAY IN ULYSSES
WHEREAS, the Town of Ulysses Comprehensive Plan highlights in its Vision Statement pride in
the natural environment, and, with several of its policy objectives, puts forth the intention to
honor, preserve, and celebrate the Town’s natural resources and beauty, as well as to
promote efforts to support sustainability, and
WHEREAS, the Arbor Day holiday, first proposed in 1872 by J. Sterling Morton as a special time
set aside for the planting of trees, is now observed throughout the nation and the world, and
WHEREAS, trees can reduce the erosion of precious topsoil, cut heating and cooling losses,
moderate the temperature, produce essential oxygen, cleanse the air, and provide habitat for
wildlife, and
WHEREAS, trees are an important renewable resource that enhances property values and
economic vitality for businesses and agriculture within the community, and are a source of joy
and spiritual renewal wherever they are planted, now therefore be it
RESOLVED, upon recommendation of the Town of Ulysses Conservation and Sustainability
Advisory Committee, that the Ulysses Town Board does hereby proclaim April 19-26th, 2021
as Arbor Week, an expansion of National Arbor Day, and that
All citizens are encouraged to join the Town Board in celebrating our bountiful natural
resources during this week, by planting trees to gladden the hearts of our citizenry and to
promote the well-being of this and future generations, and by supporting efforts to protect
our woodlands and natural environments, and
Further, during Arbor Week, the Town of Ulysses officially recognizes Earth Day, April 22, 2021
and joins with governments and organizations all across the country in a united call to citizens
for creativity, innovation, and ambition toward meeting the increasing environmental
challenges our communities face, and to support local actions to protect and restore the
health of the planet.
Moved: Ms. Zahler Seconded: Ms. Olson
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
BUDGET PRESENTATION
Ms. Wright shared a presentation of 2020 year end financials and a plan for creating the 2022 budget.
Ms. Zahler shared 2020 sales tax information.
PRIVILEGE OF THE FLOOR:
(none)
APPROVAL OF MINUTES:
RESOLUTION # 2021-89: APPROVAL OF MINUTES
RESOLVED that the Ulysses Town Board approves the minutes from Town Board meetings on
March 23 and 30, 2021.
Moved: Ms. Zahler Seconded: Ms. Olson
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Ms. Bouchard aye
Vote: 5-0
Date Adopted: 4/13/21
ADJOURN:
Mr. Goldman moved to adjourn the meeting at 9:05pm. This was seconded by Ms. Bouchard and
passed unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
4/22/2021
pg 1 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period March 1 – March 31, 2021
Plan Reviews
4 New Home Meeting with architect / 1 pulled for change in roof truss, Resubmitting
Site Visits
Ongoing monitoring of Erosion Plan/ Issue noted and meet with contractor on site to discuss issue
and plan to fix issue and maintain site plan submitted to town. Visited 3 times no issues
Pre-site visits x4 New Home builds
CEO Activity
• 4 Foundation/Footer inspections/ 2 reinspection’s needed issues fixed
• 1 Building envelope inspections/ 0 reinspection’s needed
• 4 Plumbing inspections/ 1 reinspection’s Issue resolved
• Total inspection time of 90 hrs. for March.
• 2 C of O’s issued
• Continuing to work through back log
• Completed 3 credit hours NY energy code for Recert.
• Attended Software meeting
• Code research for 10 different issues approximately 15 hours
Zoning Enforcement
SBL Violation Code Action Status
18.-1-3 Erosion control Not following site plan on file Reviewed plan Fixed/monitoring
3x Site visit
No issues
Ongoing
• Met with Zoning Officer and Supervisor re: enforcement plans and how to set priorities
• Coordinating with Fire Inspector, Fire Chief, Zoning Officer re: possible violations in Dev. District
pg 1 Planning & Zoning Monthly Report
Planning & Zoning Updates
John Zepko, Environmental Planner, CPESC, CFM
Reporting Period 1 March – 31 March 2020
Planning Board
2 March – Site Plan for Farm Cidery - adjourned
16 March – Site Plan for Farm Cidery - approved
Board of Zoning Appeals
17 March - Area variance request for relief from side yard setback requirement in AR zone - Denied
Planner Activity
10 March – Met w/ SmartGov municipal software
11 March – Met w/ Deputy Supervisor M. Wright – Emergency Management Planning
9 March – Attended Town Board meeting – presented on basics of Development Districts, basis in
NYS Town Law and Town of Ulysses zoning code, at Town Supervisor’s request
18 March – Met with Town Supervisor to discuss Development District proposals, zoning and code
enforcement plans, and re-summarize the 2021 Planning & Zoning work plan.
23 March – Attended Town Board meeting – Drafted reports for two development district proposals
outlining every alternative for development of the parcel that led up to application for Development
District.
30 March – Attended Town Board meeting – Sunbeam Candles Development District discussion
Zoning Enforcement
8669 Falls Road. Complainant concerned that camper may be used as residence. Upon further
investigation, the camper is a legally registered motor vehicle being parked on the site. No violation
of the zoning was found.
1377 Taughannock Blvd – property owner has obtained services of architect and general contractor.
Demolition of illegal addition scheduled to begin in April.
6211 Brook Road – property owner has agreed to submit a work plan, with milestone schedule, to
bring the property into compliance with conditions of variance approvals. Work plan to be
submitted by second week of April.
** NOAV – Notice of Apparent Violation
Town of Ulysses Clerk’s Office
MONTHLY REPORT for MARCH 2021
Submitted by Carissa Parlato 4/9/2021
LICENSES/PERMITS issued: #
Sporting licenses 2
Disabled parking permits 9
Dog licenses and renewals 46
Marriage licenses 2
Plumbing permits 0
Address assignments 2
Notarizations 6
FOIL requests-received 0
FOIL requests-completed 0
CLERK’s OFFICE TASKS:
Routine tasks:
o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board
meetings and took minutes, kept website current, provide notary services, issued marriage &
dog licenses and disabled parking permits
o participate in weekly Supervisor/Clerks office meetings
Administer oaths of office for newly elected/appointed
Emergency tasks during COVID-19:
o Participate in periodic meetings with county health dept., community leaders, town staff
o Send weekly listserv messages to residents including COVID resources
HR tasks- assist with off-boarding & new Bookkeeper recruitment
SAFETY/EMERGENCY COMMITTEE:
Met with Michelle & John to strategize for updating town emergency plan
TAX COLLECTION TASKS:
Finish tax collection. Now have to complete reports to turn over collecting duties to the county
WATER DISTRICT TASKS:
Tracked water usage/testing/consumption/billing for annual spreadsheet
Collect and post water payments
Monthly reporting to the bookkeeper to reconcile accounting
OTHER COMMITTEES/ASSOCIATIONS:
Health consortium- Joint Committee on Plan Structure & Design March mtg cancelled.
FINANCIAL REPORT:
$805.00 TOTAL Collected for fees & licenses
$662.76 stays in the town
$142.44 goes to the state
$4112.90 Building & Zoning fees collected
and deposited in supervisor acct.
Highway Report March
Snow Events:
14 Days of Snow and Ice removal
Resulting in Approximate Numbers
549 Tons of Salt
3120 Miles Covered.
600 Gallons of Fuel
235 Gallons of Gas
Haul material for stock:
1 B’s 100 Tons
1 A’s 72 Tons
442.29 Miles covered.
Repairs:
T21 Wheel Split.
T10 Power Steering Box
T5 , T10 Hydraulic Lines
Greased T10, T21 and T22
Misc:
Continually check Pipes and roads for debris and blockage in front of culverts to avoid flooding / Erosion.
Worked on Office and Breakroom. Made Office smaller and Breakroom bigger.
Jason Fulton checked Fire Extinguishers and updated them.
Assigned staff to do maintenance and repairs at Town Hall
Building & Code Enforcement Office
607-387-9778 ext. 231
Buildings & Code Enforcement Report for March 2021
SUBMITTED AT APRIL 2021 TOWN BOARD MEETING
Bui lding Permits issued 12
Plan Reviews 4
Certificate of Occupancy issued 2
Permits Renewed 4
Complaints Received 0
Complaints Resolved 0
Inspections (Footers, Foundations, Plumbing, Insulation,
roofing, Pools, Etc.)
25
New Site Inspections 4
Building Review Consultations (pre-plan meetings, Future
Building/Remodeling)
6
Fire Safety Inspections Ongoing
Code Training Seminars 3 Energy code credits
County Assessment, Town, DOS Reports 4
Open property in violation cases 4
Property violations resolved
Value of Permits issued: $1,118,940.00
Building Permit fees collected for month: $4,119.00
Respectfully Submitted,
Mark Washburn
Mark Washburn – Building & Fire Code Enforcement Officer
TOWN OF ULYSSES
10 Elm Street, Trumansburg, NY 14886
ulysses.ny.us
Town Supervisor (607) 387-5767, Ext 232 supervisor@ulysses.ny.us
Town Clerk (607) 387-5767, Ext 221 clerk@ulysses.ny.us
Activity Report
Town of Ulysses Fire Inspector
Lucas Albertsman
March 2021
Fire Inspections 6
West Hill Community Church
Evergreen House
Jacksonville Methodist Church
Moores Marine
Country View Apartments
New Park Ithaca
Invoices sent out 6
Notices sent 16
Operating permits issued 2
Recreation Department Report
April 8, 2021
Created by: Will Glennon, Recreation Director
Programs:
Middle School Program:
●The TCSDP came to a close on April 2nd. The Trumansburg Middle School is set to
provide four full days of instruction to students beginning after the school break.
Spring Programs:
Baseball/Softball Program Dates
●Registration ends April 12th
●Coaches Meeting and Parents Meeting: Week of April 19th
○A new coaches training manual, developed by our new baseball coordinator Marc
Kimmerly will be provided to all coaches. (please see attached)
●Practices and Games are Tuesdays and Thursdays starting at 6:15 PM for baseball
●Practices and Games are Mondays and Wednesdays for softball
●Programs Begin: April 26th for softball and April 27th for baseball
●Games end June 3rd (the older age programs may end mid June)
○Games are being scheduled against Watkins Glen, Groton,Newfield, and
4Towns.
●Current registration totals as of Thursday 4/8/21
○TeeBall 1 - 39 registered participants
○TeeBall 2 - 36 registered participants
○Coach Pitch - 19 registered participants
○Kid Pitch - 16 registered participants
○Softball - 4 registered participants
■The softball program participants, in conjunction with 4Towns and
Romulus will play on a combined team in the IYB softball league.
Spring Track
●The spring track program registration is open. The program is currently scheduled to
begin May 5th and end the week of May 26th.
●Current registration totals as of Thursday 4/8/21
○Track - 18 registered participants
Spring Tennis
●The tennis program registration is open. The program will operate on Mondays and
Wednesdays beginning April 26th and ending May 26th.There will be two programs for
youth to register for; Beginners (ages 6-9) and Beginner/Intermediate (ages 10-13).
●Current registration totals as of Thursday 4/8/21
○Beginner - 12 registered participants and 1 waitlist
○Beginner/Advanced - 3 registered participants
Summer Programs/Camps:
●Summer camp pre-registration is open for families to secure spots for the summer
recreation camp program. The program will be operated out of the Trumansburg
Fairgrounds. The school location will be unavailable this summer due to construction.
Currently the camp is approved for 5 of the 6 weeks.The lone week that has not been
approved officially yet, is week 3 (July 19-23).
●The swim bus will be offered for campers this summer.Plans to utilize TCAT and/or the
TBurg bus company are being planned and reviewed.Using TCAT for transportation to
Taughannock park would create a village to park transit that is currently unavailable.
The cost is also significantly less than using the district school buses.
●At this time the camp will be capped at 50 campers per week for full-day (9am-4pm).
●A half-day camp option will be opened for registration soon.
●Pre and Post camp care will be available for families.Camp guidance for the summer of
2021 has not been announced as of yet. The guidance could alter how pre/post camp
and half-day camps operate.
●Current registration totals as of Thursday 4/8/21
○Week 1 - 46 registered
○Week 2 - 50 registered 6 waitlist
○Week 3 - Unavailable as of now
○Week 4 - 30
○Week 5 - 39
○Week 6 - 32
Camp staffing
●Summer camp positions have been posted.
Additional initiatives:
●The interim report to the United Way was submitted on March 30th.
Page 1 of 2
Report to Town Board
Work between: 3/5 – 4/7/21
Meeting date: 4/13/2021
Submitted by Michelle E. Wright
Emergency Related
• Weekly calls with TC and DOH
• Coordination with Clerks’ office regarding adequate sanitation supplies at the Town Hall
Bookkeeper Search
• Review applicants
• Minor involvement in recruitment work
Active Grant Updates
• Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton &
Loguidice Engineers)
o Internal activities:
Continued submission for reimbursement through NYSDOT.
o Construction authorization process at NYSDOT level: authorization is at the main office going
through the signature process.
o Next steps:
B&L will lead us through bid advertisement, opening, and award.
Cemetery Bridge Project Timeline
When What Status
September 2018 Project Awarded Bridge NY Funding Complete
October 2018 Project Added to STIP/TIP Complete
January 2019 State-Local Agreement Executed Complete
January 2019 Design Consultant Contract Executed Complete
January 2020 Design sent to NYSDOT for review Complete
March 2, 2020 Public Meeting Meeting held 3/2
January 2021 ROW Acquisition Completed NYS will conduct, this is in process
11/10/2020 ADP Complete Complete
12/28/2020 PS&E Submitted Complete
January 2021 PS&E Approved by County & State Complete
TBA Construction Phase Authorized Awaiting NYSDOT signatures
TBA Advertisement
1 mo. After ad Letting
May 2021 Contract Awarded
June 2021 Pre-Construction Meeting
June 2021 Begin Construction
Fall 2021 Construction complete
• WD #3 WIIA Grant (EFC funded, MRB Engineers)
o 4/7 meeting with MRB and Municipal Solutions regarding budget and project close out.
o Upcoming: project close out will occur this Spring. For cash flow purposes, a short-term inter-fund
loan might be required prior to EFC releasing the 25% retainage.
Other Work
Miscellaneous
• Standing weekly meetings: Clerks office, Supervisor
Page 2 of 2
Financially Related
• Preparation for presentation to the Board
• Fund balance analysis
• Transition to new financial year review of entries and adjustments
• AUD submission related communications
HR/Payroll Related
• Payroll and human resource related work activities
• NYSLRS reporting problem solving
• Communications with County personnel office
Bookkeeper Work and Supervision
• Voucher related work
• Due to the temporary scope of work expansion while we find a permanent bookkeeper, these work
activities have been relatively more time consuming.
• Transition communications and related matters
• On-boarding temporary help
• Daily bookkeeper tasks (deposits, pre-pay vouchering and check writing)
• On-going review of expenditures, vouchering process
• Development and entry of CD rollover and interest, interfund multi-year loan
Water District 3
• Upcoming: it would be amazing to prioritize development of a WD3 capital plan prior to budget season.
o Timing of this unknown
BRIDGE NY Submission
Durling Road, Curry Road Structure Replacement & Maplewood Hairpin Turn
o BRIDGE-NY application process communications
o Engineer selection for application and related communications
o Letters of support drafting and requests
o Details at: https://www.dot.ny.gov/BRIDGENY
Upcoming
• Bookkeeping work and tasks associated with recruitment of new bookkeeper
• BRIDGE-NY application submission
• Bid process for Cemetery Road Bridge
Meetings & Trainings
• I will report March meetings and trainings in my May report