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HomeMy WebLinkAbout2003-09-09 - TB TOWN OF ULYSSES REGULAR TOWN BOARD MEETING SEPTEMBER 9 , 2003 Present : Supervisor Douglas Austic ; Councilpeople Lee Scott, Carolyn Duddleston and Robert Weatherby; Highway Superintendent James Meeker; Code Enforcement Officer Alex Rachun and Town Clerk Marsha L . Georgia ; Councilwoman Sue Poelvoorde absent. Others Present : Peter Penniman Representative County Board, Chairman of the Planning Board and President of Jacksonville Association Richard Coogan; and Glen Beardsley. Supervisor Austic called the meeting to order at 7 : 30 pm , and led those assembled in the Pledge of Allegiance to the Flag of the United States of America. APPROVAL OF MINUTES After minor corrections and/or changes Mr. Scott moved , seconded by Mrs . Duddleston to approve the minutes of the Regular Town Board meeting of August 12 , 2003 . Mr. Austic aye Ms . Poelvoorde absent Mrs . Duddleston aye Mr. Scott aye Mr. Weatherby aye Adopted . APPROVAL OF MONTHLY CLAIMS After review of voucher numbers 368 through 408 in the amount of $ 33 ,470 . 67 , Mrs . Duddleston moved, seconded by Mr. Scott to approve the vouches and authorize Mr. Austic to pay them . Mr. Austic aye Ms . Poelvoorde absent Mrs . Duddleston aye Mr. Scott aye Mr. Weatherby aye Adopted. It MYERS FIRST PAYMENT REQUEST Mr. Austic is in receipt of the first payment request from R. Myers the General Contractor for Water District # 3 . Having reviewed the recommendation from Barton & Loguidice Mr. Scott moved, seconded by Mrs . Duddleston the following : WHEREAS, the Town of Ulysses has received the certified First Submission for work completed through August 15 , 2003 for Contract No . 1 A - General Construction DWSRF Project No . 16097 and WHEREAS, the total amount of work done to date is $ 357, 783 . 56 and the total amount of stored materials on- site for which payment is being requested is $ 128 , 774 . 82 and, WHEREAS, a retainage of five percent (5 %) of the value of work done to date and materials stored on-site, totaling $24, 327 . 92 , has been withheld from the payment per the Contract Specifications and Regular Town Board Meeting 9/9/03 WHEREAS, the total amount due the contractor for the first payment is $462 , 230 . 46 and, WHEREAS, Barton & Loguidice, after review, authorize the Town Board of the Town of Ulysses to make the first payment to R. Myers Construction, Inc . in the amount of $462 ,230 . 46 for work completed for the period ending August 15 , 2003 , NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Ulysses authorizes Supervisor Austic to issue a check to R. Myers Construction, Inc . in the amount of $462 ,230 . 46 for the first payment for Town of Ulysses ; Water District No . # 3 Water System Improvements . Mr. Austic aye Ms . Poelvoorde absent Mrs . Duddleston aye Mr. Scott aye Mr. Weatherby aye Adopted . REPORTS OF REPRESENTATIVES Tompkins County Representative Peter Penniman reported on the progress of the Tompkins County Budget . The committees are still looking at further cuts in the requests . He explained some of the mandates from the State the County are looking at . The County has been looking at the possibility of the Towns taking on some things such as the Health Department, but it does not seem very likely things like this would work or prove to be cost effective . Mr. Scott asked how much revenue could OTB bring into the County. Mr. Penniman stated the estimate they got was in the first year it could be as much as $ 100,000, $200/300,000 the second year and more possibly more after rewards . Chemung County gets as much as $400 ,000 for one facility and Broome County gets a million for two OTBs . A referendum will be coming up on this if there are signatures to warrant putting it on the ballot. Mr. Austic stated the County should no way consider cutting the Health Department. Mr. Penniman did state the County has cut or reduced from the Health Department in the frequency of restaurant inspections . The next one to cut is the person to inspect septic system but this would have caused an increase expense to the developer to hire consultants and would triple the cost for people putting in septic systems . It would be a hardship to have to rely on calling the State for this type of inspection. Mr. Austic commented it also would not make any sense to cut road maintenance . Mr. Weatherby suggested the County like the Town maintain more roads and be reimbursed for it and they would get more for their money. At least discuss ; the issue . Mr. Austic stated the Town would be willing to contract the maintenance of some roads . Mr. Penniman said he would be glad to bring it up . Trumansburg Fire Department — no one present to report. Richard Coogan, Planning Board Chairman reports that the Planning Board has met to look over the proposed Site Plan Review in the draft Zoning Ordinance; they did not • get a chance to look over the Tower Ordinance also in that draft . They are going to take a closer look at Site Plan Review and the Design Standards to make sure they both compliment each other. They are committed to have this done by the end of the month . Mr. Austic asked if copies of the draft ordinance had been given to the Board of Zoning Appeals . They haven ' t, but the Clerk will do that . Regular Town Board Meeting 9/9/03 Mr. Coogan said one thing that came up in regards to residential properties is maybe Site Plan Review should be done on a residential property when multi-units are going to be built. Mr. Rachun and Mr. Coogan discussed this and it was suggested anything over 2000 square feet and accessory buildings over twenty feet high be required to do site plans . EMC - This position is vacant. TOWN REPORTS Code Enforcement Officer Alex Rachun reported nine permits were issued, two for single-family homes and seven for additions and accessory buildings . Also two BZA meetings for area variances have been scheduled . He has a partial site plan proposal and also a PUD request for Flo-Tech . Mr. Rachun thought that he was going to wait for the new zoning ordinance but he has decided to apply for the PUD . Mr. Rachun asked if it would be possible once he receives a completed application for a PUD he could forward it directly on to the Planning Board in lieu of making Mr. Brown wait until the October Town Board Meeting to present it to the Town Board . Mr. Austic stated the Board could call a special Board meeting on a two -day notice . Mr. Rachun said that would work . Nothing more has been received from Dennis Scott . He has come back to Mr. Rachun in the meantime and has changed his mind about what he would be using the building for. Now his intention is to house an office for himself, have storage areas for his tenants and a small area for exercise for tenants only. Mr. Rachun told him this use would not have to come before the Board for a zoning change but Mr. Rachun would require him to do site plan review on the new building . Mr. Meeker Highway Superintendent reported they have been cold patching south end of Durling Road and the lower end of Agard Road, they helped Enfield do some paving, replaced pipes on Pine Ridge Road, and paved Pine Ridge Road . They will be working now on putting down materials for shoulders . The new truck has not arrived yet, but Mr. Meeker has the old truck ready to go to the auction tomorrow . Mrs. Georgia, Town Clerk reported a $4492 . 50 was collected for the month of August and of that $ 614 . 95 was turned over to the Supervisor along with her monthly report . A total of $ 3 , 754 . 63 was sent to DEC for sporting licenses . The office has been busy creating forms for the water district such as Plumbing Permits, Contractor Registration, and Tap Only (samples were provided to the Board) . Mr. Meeker asked who would be replacing Conservation Officer Mobbs, who retired . Mrs . Georgia said they have not notified her who was taking his place, but she would contact the Regional Office of DEC and ask for that information. Mrs . Georgia reported the DEC Decals Program for the sales of sporting licenses has been working much more efficiently this year than last . She has had major complaints from the hunters that this region ( 8S) in Deer Management (Tag for a Doe only) is allowing only one permit and it ' s a medium chance , and no second chance in this area. Board Members and Committees No reports . Supervisor Mr. Austic reviewed the Supervisor ' s Financial Report previously distributed to the Town Board; there will be adjustments to be done before the end of the year. No questions from the Board Members . OLD BUSINESS Water District # 3 Update z Regular Town Board Meeting 9/9/03 The contractor (R. Myers) is on schedule for laying the pipe . They did run into a problem on Route 96 just before the hamlet of Jacksonville, they ran into stone and that took them longer to dig . They have left Route 96 for the time being and are now laying pipe up Perry City Road and will come down Jacksonville Road. Part of the reason for this switch of direction is before they can dig in front of the Dan rouse they have to notify the archeologists to be there when they dig in case any moire artifacts are found. They also have to give DEC a two-week notification before they can dig and bore around the gas station so they can be there to monitor the digging. Other Easements Attorney Bruce Wilson advised us that the easement from the gas station has been signed and he has received it. Supervisor Austic has notified the Environmental Facilities all easements are signed . Service Agreement with the Town of Ithaca Supervisor Austic received a certified resolution from the Town of Ithaca, where it cuts us down from 230, 000 gallons of water to 162 , 000 . He has to find out what is going on with that. Attorney Wilson stated he talked to John Barney (Ithaca ' s Attorney) and it is an oversight, it was supposed to be changed . This is the last piece of information they need so the bonds can be issued on the long-term, no-interest loam NEW BUSINESS Local Law - Public Hearing The Board has been provided updated copies of Local Law # 1 and the Standard Specifications . Mr. Austic reminded the Board to review before the public hearing that is scheduled for 7 : 00 p .m. at the Jacksonville Church. Schedule Meeting for Water Commission to Set Fees for Permits A meeting was scheduled for September 15 , 2003 , at 7 : 00 p . m. The first part of meeting will be a Special Town Board Meeting to pass the law and the specifications and the second part will be reviewing the applications and setting the fees for the applications for contractors registration, tap only and the plumbing permits . Advertise for ,Meter Bids Mr. Austic heard from Barton & Loguidice and they advise us to advertise for bids on meters . Brian Skidmore is providing the information for the legal ad. Mr. Weatherby moved, seconded by Mrs . Duddleston the following: Be It Resolved that the Town Board of the Town of Ulysses advertise for the purchase of the meters for Water District #3 and Further Resolved that the Town Board schedules the bird opening for September 25 , 2003 at 11 am at the Town Hall, 10 Elm Street, Trumansburg, NY . Mr. Austic aye Ms . Poelvoorde absent Mrs . Duddleston aye Mr. Scott aye Mr. Weatherby aye Adopted. A . _ Regular Town Board Meeting 9/9/03 Fire/Youth Contract Meeting Mr. Austic advised the Board the Village of Trumansburg has invited the Town Board to attend a meeting on the review of the Fire and Youth Contracts that is being held September 29 , 2003 , at 7 : 00p .m . at the Village Hall . No copies of their proposed contracts have been received . User List for WD#3 / To Prepare for Tax Levy The tentative list has been prepared for the users in Water District #3 and has to be reviewed by the Board before it is sent to Tompkins County Assessment for the preparation of the tax levy for 2004 . Mrs . Georgia has received correspondence from several property owners that disagree with the letter they received on how many EDU ' s they will be assessed. The Board will have to make a determination on these disputes . Hearing no further business Mr. Scott moved, seconded by Mrs . Duddleston to adjourn the meeting. Hearing no objection it was unanimously approved to adjourn. Meeting adjourned at 9 : 55 PM Respectfully submitted, Marsha L. Georgia Ulysses Town Clerk MLG : mg c