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HomeMy WebLinkAbout2003-02-05 - PB TOWN OF ULYSSES PLANNING BOARD MEETING MINUTES February 5 , 2003 Members Present: Richard Coogan (Chair), Lorren Hammond, Rose Hilbert, Mark Ochs, Rodney Porter, and David Tyler. Others Present: Eileen Jacobs, Planning Board Clerk; Mike Addicott, representing the Trumansburg Golf Club. Absent: George Kennedy (excused) . The meeting came to order at 7 : 06 p . m . Chair Coogan reminded Board members that the purpose for meeting early was to review additional materials submitted by the applicant following last month ' s meeting regarding the site plan for a new storage building to be located on the property of the Trumansburg Golf Course . The public hearing for this project was advertised to be held at 7 : 30 this evening . A letter dated February 4 , 2003 from Tompkins County Planning Commissioner to Alex Rachun, pursuant to 239 review, was reviewed and discussed . Board members reviewed the infornation supplied by the applicant and made comments . There was concern regarding the proposed building being located in the middle of a residential neighborhood, and the effects of noise, lighting, traffic and other factors on the adjacent dwellings . The Board would like to see possible alternate sites for the building. The building structure is not defined . Storing and mixing of herbicides and pesticides in proximity to a pond and wet area were of concern . There were also concerns regarding the storage and distribution of petroleum products near the pond and wet area. Public Hearing for Trumansburg Golf Course At 7 : 38 p .m . the public hearing was opened, and the legal ad was read into the record . Chair Coogan explained the purpose of the public hearing, which is to listen to comments and criticisms from the public regarding the proposed site plan . Michael Addicott, TGC Course Superintendent, was the only attendee at the hearing. There was concern expressed by some Board members that the neighbors of the project may not have received adequate information regarding the project since there were no comments or inquiries made in response to the written notice mailed out to neighboring properties . Specifically, the address on the legal notices set forth the Halsey Street address of the applicant ' s clubhouse rather than Pennsylvania Avenue where the construction was proposed, and a significant distance from Halsey Street . Mr. Addicott was invited to join the Board at the table and provide any additional information regarding the proposal . Board members indicated that the material submitted did not show the exact location of the building on the site. Such a map would include setbacks from the property line. Mr. Hammond explained that it is critical that a plan showing the placement of a specific structure in a specific location be submitted in order to have a record of what is being considered for approval by the Board . All existing and proposed structures, landscaping, etc . need to be documented for the review process . The only drawing submitted was a survey map with a building sketched in . Mr. Tyler explained that the purpose of site plan review is to make sure a proposal is in harmony with what is already there, and there is concern by Board members regarding the impacts on nearby neighbors with regard to noise, traffic, lighting and environmental factors . I Planning Board Minutes 2/5/03 The Board would like to see alternate sites suggested, if possible. The location that the current building is in impacts a smaller number of neighbors than the proposed location, and Board members felt strongly that neighborhood issues should be appropriately mitigated . Mr. Addicott indicated that no other site is possible . Mr. Coogan pointed out that if the Planning Board approves the site, if it were within 100 feet of the lot line it would need a zoning variance . The Planning Board can only recommend that the site plan makes sense, the Zoning Board ref Appeals can still deny the building permit . Mr. Addicott asked if Board members had taken a look at the site . Some of the Board members were familiar with the site, but due to all the snow on the ground, it wasn ' t practical for everyone to visit. Mr. Coogan ' s offer to meet the applicant at the site was deemed impractical by Mr. Addicott due to the snow . Board members felt additional items need to be submitted in order to fully understand the project, and to act on it. Hard copies of all information requested need to be on file . A topographic map at 10- foot intervals with contours is requimd in order to determine runoff, particularly with the neighboring pond of Carl Keith. The road and parking area need to be shown on the site plan, and defined, and should be buffered from the neighborhood . A proposed courtyard surrounding the building needs to be shown in the plan, and a landscaping plan also needs to be submitted . Location and size of the above ground fuel tank and two portable sheds for pesticide/herbicide storage were not indicated on the plan. Also; information on where mixing of pesticides will occur needs to be supplied. Drainage is a concern due to the vehicle traffic, road and parking area being proposed, I ' fuel storage, herbicide/pesticide storage and landscaping material storage . A lighting plan and schedule needs to be submitted . This should include the type of lighting to be used, where the illumination will be directed and when lights will be on (are they on motion detectors?) . Planning Board agreed that the information provided by the applicant for this project was incomplete . The TGC representative did discuss the issues with the Planning Board and agreed that there were indeed problems with the application . The representative further agreed to a continuation of the hearing on March 5 , 2003 at 7 : 30 p .m . The opinion of the Planning Board is that this project was not ready for the Public Hearing because TGC did not fully disclose all the details of the project nor fully understand the requirements as set forth in the Town Zoning Laws. Mr. Addicott left the meeting. Planning Board members discussed some of the issues that came up at this meeting. It was agreed that the Town Zoning Officer needs explicit information from the Board regarding what is needed for site plan review . Chair Coogan expressed willingness to meet with applicants prior to the Planning Board discussions . It was agreed that applicants should be present at both meetings in which their projects are being discussed . It is strongly urged that the applicant come in and make a presentation. The meeting was adjourned . la Respectfully submitted, Eileen Jacobs \-\L\ . Planning Board Clerk I