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Home My WebLink About2021-02-11-STB-FINAL-minutesTOWN BOARD SPECIAL MEETING Town of Ulysses February 11, 2021 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held via videoconference on the Zoom platform. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. CALL TO ORDER: Ms. Zahler called the meeting to order at 9:01am. ATTENDANCE: The Town Clerk called the roll: TOWN OFFICIALS PRESENT: Supervisor- Nancy Zahler Board members- Michael Boggs, Katelin Olson, Mary Bouchard, Rich Goldman Budget Officer- Michelle E. Wright Highway Superintendent – Scott Stewart Deputy Town Clerk- Sarah Koski EXECUTIVE SESSION: Mr. Goldman made a motion to go into Executive Session at 9:03am to discuss a matter relating to personnel. This was seconded by Ms. Bouchard and passed unanimously. Mr. Goldman made a motion to end Executive Session at 9:48am. This was seconded by Mr. Boggs and passed unanimously. RESOLUTION 2021-63: BUDGET MODIFICATIONS RESOLVED that the Ulysses Town Board approves the following budget modifications: A Fund A1110.1 JUSTICE - PERSONNEL SERVICES INCREASE .50 Due to rounding rule differences between Excel and WLB A1110.11 JUSTICE - JUSTICE 2 PERSONNEL SERVICES INCREASE .25 Due to rounding rule differences between Excel and WLB A1110.12 JUSTICE CLERK PERSONNEL SERV INCREASE .12 Due to rounding rule differences between Excel and WLB A1110.4 JUSTICE - CONTRACTUAL DECREASE .87 Balance after modification $6846.94 * A1220.1 SUPERVISOR - PERSONNEL SERVICES INCREASE 470.01 Balancing out PS lines within Supervisor Office roles. Related to 2020 transition. A1220.13 BUDGET OFFICER PERS SERV INCREASE 580.64 Balancing out PS lines within Supervisor Office roles. Related to 2020 transition. A1220.12 DEPUTY SUPERVISOR PERS SERV DECREASE 1,050.65 Balance after modification 369.35 * A1620.4 TOWN HALL - CONTRACTUAL INCREASE 101.06 Increased costs associated with COVID-19 emergency A1650.4 CENTRAL COMMUNICATION - CONTRACTUAL INCREASE 1,132.50 Increased costs associated with COVID-19 emergency A1670.4 PRINTING & MAILING - CONTRACTUAL DECREASE 1,233.56 Balance after modification $260.26 * A1620.41 TOWN HALL - CE: EV Charging Station INCREASE 923.00 Unexpected charge pertaining to EV charging station. A1990.4 CONTINGENCY ACCOUNT DECREASE 923.00 Balance after modification $2,400.43 A Fund: Budget modifications continued A5010.1 HIGHWAY SUPERINTENDENT - PERSONNEL SERVS INCREASE .32 Due to rounding rule differences between Excel and WLB A5132.4 HIGHWAY BARN - CONTRACTUAL INCREASE 2,450.25 Anticipated budget modification due to known and planned underspending in 5132.2 A5132.2 HIGHWAY BARN - EQUIPMENT DECREASE 2,450.57 Balance after modification $17,436.38 * A7020.13 RECREATION PS - FALL CAMP STAFF INCREASE 1,533.75 This PS line was created based on the ever-changing recreation program A7020.11 RECREATION PS-DIRECTOR DECREASE 1,533.75 Balance after modification $5,294.76 B Fund B3620.4 ENFORCEMENT OFFICER - CONTRACTUAL INCREASE 270.00 Increased expenses pertain to transition to new Code Officer B3620.1 ENFORCEMENT OFFICER - PERSONNEL SERVICES DECREASE 270.00 Balance after modification $2,627.68 * B8010.1 ZONING - PERSONNEL SERVICES INCREASE .04 Due to rounding rule differences between Excel and WLB B8021.1 PLANNER - PERSONNEL SERVICES INCREASE .04 Due to rounding rule differences between Excel and WLB B8020.1 PLANNING/ZONING CLERK - PERSONNEL SERV DECREASE .08 Balance after modification $3,845.48 * B-9901.9 TRANSFER TO OTHER FUNDS INCREASE 2,489.01 Loan to Water District 1 in order to close out year with non-negative fund balance. B1990.4 CONTINGENCY DECREASE 2,489.01 Balance after modification $3,829.49 DB Fund DB5110.1 HIGHWAY MAINTENANCE - PERSONNEL SERVICES INCREASE 12,340.65 With transition to new Highway Superintendent, an increase in maintenance work; please note that the 2021 budget reflects this increase. Please refer further questions to the Highway Superintendent. DB5110.4 HIGHWAY MAINTENANCE - CONTRACTUAL DECREASE 12,340.65 Balance after modification $15,193.31 * DB9030.8 SOCIAL SECURITY INCREASE 162.06 Due to overage in PS line above DB9050.8 UNEMPLOYMENT INSURANCE INCREASE 153.90 Unknown, unbudgeted expense DB9040.8 WORKER'S COMPENSATION DECREASE 315.96 Balance after modification $3,345.54 HA Fund HA1620.25 BANK FEES INCREASE 15.00 Unbudgeted expense HA1620.22 LEGAL & BONDING CE DECREASE 15.00 Balance after modification $5,719.79 SW1 Fund SW1-1420.4 ATTORNEY - CONTRACTUAL INCREASE 3,323.70 Unforeseen attorney fees specific to WD1 SW1-8320.4 WATER PURCHASES - CONTRACTUAL INCREASE 201.49 Increased water use SW1 Fund Balance DECREASE 3,525.19 Anticipating fund balance loan from the B fund. SW3 Fund SW3-8320.4 WATER PURCHASES - CONTRACTUAL INCREASE 11,595.37 SW3-2140 (the revenue side of this expense: billing customers) was over the budgeted amount by $8,922.94, that overage will go into fund balance. SW3 Fund Balance DECREASE 8,922.94 See above SW3-8330.4 WATER PURIFICATION - CONTRACTUAL DECREASE 2,672.43 Balance after modification $2,327.57 SW3-8340.4 WATER TRANSPORT & DISTR - CONTRACTUAL INCREASE 2,286.52 Overage of budgeted amount, increased testing schedule. SW3-8330.4 WATER PURIFICATION - CONTRACTUAL DECREASE 2,286.52 Balance after modification $41.05 * SW3-9040.83 WORKER'S COMPENSATION INCREASE 970.04 Hard to estimate number for workers comp by fund, overage on estimate from budget creation season. SW3-9010.8 WD3 NYS RETIREMENT DECREASE 700.63 Balance after modification $0.00 SW3-9030.83 SOCIAL SECURITY DECREASE 269.41 Balance after modification $245.88 * SW3-9901.9 TRANSFER TO OTHER FUNDS INCREASE 5,665.00 Budgetary function to account for transfer to A fund for Clerk’s office WD3 administration SW3-8310.4 WATER ADMINISTRATION - CONTRACTUAL DECREASE 5,665.00 Balance after modification $1,200 SW4 Fund SW4-8320.4 WATER PURCHASES - CONTRACTUAL INCREASE 295.00 Overage in water purchases. SW4 Fund Balance DECREASE 295.00 Fund balance is the only place to take this from, adequate fund balance available. * SW4-9901.9 TRANSFER TO OTHER FUNDS (A FOR ADMIN) INCREASE 287.00 Budgetary function to account for transfer to A fund for Clerk’s office WD4 administration SW4-8320.4 WATER PURCHASES - CONTRACTUAL DECREASE 287.00 Balance after modification $0.00 Moved: Mr. Goldman Seconded: Ms. Bouchard Discussion: Ms. Bouchard asked why there are so many small modifications. Ms. Wright explained that the rounding rules in Excel and Williamson (accounting software) are different which necessitated the small adjustments. Mr. Boggs asked about the EV charging station; Ms. Zahler said the Conservation and Sustainability Advisory Council (CSAC) is looking into this. Mr. Boggs also asked about Water D istrict 1 – there is a loan taken out, how long will it take to pay back? Ms. Wright explained there were unplanned expenses working with CARS and Water District 1. The board will need to decide how they would like to pay for Water District 1 attorney costs. Ms. Zahler explained that the attorney expenses relate to the new contracts being developed for users in the water district. Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Ms. Bouchard aye Vote: 5-0 Date Adopted: 2/11/21 UPDATES ON ANNEXATION: As directed by the Town Board, Ms. Zahler appointed an ad hoc committee to explore the Village annexation of the Grassroots property of Falls Road. The committee consists of Ms. Zahler, Ms. Olson, and Town Planner, John Zepko. Follow up contacts have been made with the petitioners, and the town attorney will providing more information to the board. ADJOURN: Mr. Goldman moved to adjourn the meeting at 10:03 am. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Sarah Koski, Deputy Town Clerk 2/11/2021