HomeMy WebLinkAbout2020-12-08-TB-FINAL-minutes1
TOWN BOARD MEETING
Town of Ulysses
December 8, 2020
Audio of the minutes are available on the website at ulysses.ny.us.
The meeting was held via videoconference on the Zoom platform.
Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
CALL TO ORDER:
Ms. Zahler called the meeting to order at 7pm.
ATTENDANCE:
The Town Clerk called the roll:
TOWN OFFICIALS PRESENT:
Supervisor- Nancy Zahler
Board members- Michael Boggs, Katelin Olson, Marc Devokaitis, Rich Goldman
Town Clerk- Carissa Parlato
Second Deputy Supervisor- Michelle Wright
Conservation & Sustainability Committee (CSAC) Chair- Roxanne Marino
OTHERS PRESENT:
Lanny Joyce, Anne Koreman (Tompkins County Legislator), Mary Bouchard
APPROVAL OF AGENDA:
RESOLUTION #235 of 2020: APPROVAL OF MEETING AGENDA
BE IT RESOLVED that the Ulysses Town Board approve the agenda for December 8, 2020 with
the addition of an executive session for collective bargaining.
Moved: Mr. Boggs Seconded: Mr. Devokaitis
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
PRIVILEGE OF THE FLOOR:
Mr. Joyce, Krums Corners Road resident of 30 years, shared some background information on the
petition submitted by several residents to reduce the speed on Krums Corners Road.
TOWN STAFF REPORTS:
(see Appendix)
REPORTS FROM REPRESENTATIVES & COMMITTEE CHAIRS:
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Ms. Koreman gave the following updates from the Tompkins County Legislature:
• Buying from local businesses benefits local municipalities through sales tax revenue
• The solid waste/recycling annual fee on the Town & County tax bill has increased to $70 for a
single residence
• She is staying updated on Krums Corners Road petition and Cemetery bridge grant project
• A new labor position has been approved for the IDA. More approvals are needed
• COVID-19:
o # positive cases are double what they were 1 month ago
o 10 current hospitalizations
o 5 deaths
o Now a second testing location on Tioga St. in Ithaca
o A “town hall” update will take place tomorrow at 4pm
NEW BUSINESS:
ADDITION TO KRUMS CORNERS SPEED LIMIT RESOLUTION # 228 OF 2020
RESOLUTION # 236 of 2020: ADDITION TO KRUMS CORNERS SPEED LIMIT RESOLUTION # 228
OF 2020
WHEREAS, the residents of Krums Corners included in their speed limit petition to the Ulysses
Town Board an additional request for road signage to alert drivers to exercise caution on the
road due to pedestrian travel along the road that lacks well-defined shoulders or bike lanes
and
WHEREAS, the request for safety signage such as “Watch Out for Children” was not included
in Resolution # 228 adopted on November 24, 2020, and
WHEREAS, the residents do not wish to have the shoulders widened, now therefore be it
RESOLVED, that the Ulysses Town Board send an amended resolution that removes the
request to widen shoulders and adds the residents’ request for safety signage to the Tompkins
County Highway Manager with copies to the same parties as the original resolution.
Moved: Mr. Devokaitis Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
OLD BUSINESS:
ASSIGNING ADDITIONAL DUTIES TO THE HIGHWAY SUPERINTENDENT
The board opted not to vote on this at this time.
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RESOLUTION # --- of 2020: ASSIGNING ADDITIONAL DUTIES TO THE HIGHWAY
SUPERINTENDENT
WHEREAS, the general powers and duties of the town highway superintendent are set forth in
Highway Law, §140 et seq. In addition, based on section 32(1), a town board may impose
additional duties on the superintendent which are reasonably related to his usual and normal
duties and which do not interfere with his ordinary duties such as by requiring so much time
that other duties imposed by law will be neglected (24 Opns St Comp, 1968, p 146; 21 Opns St
Comp, 1965, p 503) and
WHEREAS, the Town Board and Highway Superintendent wish to expand the duties of the
Highway Superintendent beyond the statutory requirements of the position to include the
following:
1. Supervision of water district operator (s) and assistants
2. Mowing of cemeteries for which the Town is responsible
3. Mowing and maintenance of such parks and parcels as the Town Board designates
annually
4. Plowing of the parking lot behind Town Hall
5. Routine maintenance inside and on the grounds of the Town Hall, as time permits
WHEREAS, the costs of materials and supplies for any additional duties will be paid from non-
highway funds, and
WHEREAS, performance of these additional duties will not pre-empt the Highway Department
from fulfilling its primary and statutory duties, and
WHEREAS, the Highway Superintendent is willing and able to assume these additional duties
directly and through the employees of the Highway Department and
WHEREAS, the Ulysses Town Board has already authorized partial funding from the A fund for
2021 to enable existing Highway staff to perform the additional duties,
NOW THEREFORE BE IT
RESOLVED, that the Ulysses Town Board hereby authorizes and assigns the aforementioned
duties to the Highway Superintendent effective January 1, 2021 and further
RESOLVED, that these duties shall be reviewed annually during the Organizational Meeting in
conjunction with the Highway Annual Work Plan as required by Highway Law #284 and further
RESOLVED, that the Ulysses Town Board shall consider the additional responsibilities when
setting the salary for the Highway Superintendent.
APPROVAL OF PUBLIC ENGAGEMENT VIDEOCONFERENCING PROPOSAL
RESOLUTION # 237 OF 2020: APPROVAL OF PUBLIC ENGAGEMENT VIDEOCONFERENCING
PROPOSAL
WHEREAS, the NYS Executive Order 202.1 issued in March of 2020 at the outset of the
pandemic suspended public meetings to reduce the spread of the coronavirus and
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WHEREAS, Ulysses Town Board has demonstrated its commitment to providing continued
access to the public during the pandemic by using videoconferencing to allow members of the
public to view, listen to, and make comments during public meetings, committee meetings,
and public hearings and
WHEREAS, the Ulysses Town Board Meeting Rules allow members of the Town Board to
participate remotely via videoconferencing when they cannot attend in-person, and
WHEREAS, the Ulysses Town Board wishes to provide improved remote access for remote
arraignments and/or court proceedings as allowed by the NYS Office of Court Administration,
and
WHEREAS, the Ulysses Town Board wishes to continue to provide members of the public easy
access to the public meetings of the Town once in-person meetings are allowed to safely
resume, and
WHEREAS, the amount of $4,100 is available in the 2020 budget in account A1620.2,
NOW THEREFORE BE IT
RESOLVED, that the Ulysses Town Board authorizes up to $4,100 for the purchase of
videoconferencing equipment and for consultation services to design and implement
modifications to the Court Room in the Ulysses Town Hall as described in the attached
proposal dated 12/3/20 from the 2020 budget account A1620.2.
Moved: Ms. Zahler Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
NEW BUSINESS:
SCHEDULING TOWN BOARD AUDITS
The board agreed to wait until the Organizational Meeting on 1/6/21 to decide on this.
RESOLUTION # of 2020: SCHEDULING OF TOWN BOARD AUDITS
RESOLVED, that the Ulysses Town Board sets the dates of the annual audits of the Clerk’s
office, Courts, and Supervisor/Bookkeeper which are required to occur before Jan. 20 of the
new year on_____________ at _______via Zoom.
INCREASING THE INTER-FUND LOAN FROM A FUND BALANCE TO CAPITAL FUND HB FOR SEED
MONEY FOR THE CEMETERY ROAD BRIDGE REPLACEMENT PROJECT
RESOLUTION #238 OF 2020: INCREASING THE INTER-FUND LOAN FROM A FUND BALANCE
TO CAPITAL FUND HB FOR SEED MONEY FOR THE CEMETERY ROAD BRIDGE REPLACEMENT
PROJECT
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WHEREAS General Municipal Law, §9-a allows for inter-fund loan which states that any such
temporary advance shall be authorized in the same manner as prescribed by general, special
or local law for making budgetary transfers between appropriations. And that suitable records
shall be kept of each temporary advance, and
WHEREAS Resolution 2019-160 authorized an inter-fund loan for seed money for The
Cemetery Road Bridge Replacement Project, and
WHEREAS the inter-fund loan came from the A Fund during the 2020 financial year, and
WHEREAS reimbursement from NYSDOT is on a rolling basis, however cash flow for expenses
related to this project requires an increase of $10,000 to cover reimbursable costs, and
WHEREAS the HB fund will pay back the A fund with money received by the grant from
reimbursement,
NOW THEREFORE BE IT
RESOLVED that the Town of Ulysses Town Board approves an additional $10,000 in funds for
the temporary loan, for a total of $40,000 from A fund balance to the HB fund.
Moved: Ms. Zahler Seconded: Mr. Goldman
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
RECOGNIZING INTER-FUND LOAN FROM A FUND BALANCE TO CAPITAL FUND HB ACROSS
FINANCIAL YEARS
RESOLUTION #239 OF 2020: RECOGNIZING INTER-FUND LOAN FROM A FUND BALANCE TO
CAPITAL FUND HB ACROSS FINANCIAL YEARS
WHEREAS The Cemetery Road Bridge Replacement Project is a multi-year, grant reimbursed
project, and
WHEREAS the Ulysses Town Board authorized an interfund loan to the HB Capital Fund,
created exclusively for the Cemetery Road Bridge Replacement Project, by resolution #s 2019-
160 and 2020-238, and
WHEREAS in January of 2020 the interfund loan transfer occurred, and
WHEREAS the Ulysses Town Board wishes to acknowledge that the NYS Office of the State
Comptroller prefers that interfund loans are paid back within a single financial year, or as soon
as reasonably possible; and, in cases where that is not possible, formal documentation and
Board authorization is recommended, therefore be it
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RESOLVED that the Town of Ulysses Town Board recognizes that the $40,000 owed from the
HB Capital Fund (HB630 Due to Other Funds) to the A Fund (A391 Due from Other Funds) will
exist in the financial records of the 2020 and 2021 financial years.
Moved: Ms. Zahler Seconded: Mr. Goldman
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
AUTHORIZATION TO EXECUTE THE NEW YORK STATE MUNICIPAL WORKERS’ COMPENSATION PLAN
RESOLUTION # 240 OF 2020: AUTHORIZATION TO EXECUTE THE NEW YORK STATE
MUNICIPAL WORKERS’ COMPENSATION PLAN DOCUMENT
Whereas there has been proposed a "New York State Municipal Workers' Compensation
Alliance Plan Document" pursuant to section 50 3-a of the Workers' Compensation Law
(hereinafter "The Plan"); and
Whereas the Town of Ulysses is eligible for membership in The Plan; and
Whereas the Town of Ulysses has made an independent investigation of The Plan and
reviewed the plan document, and has concluded that it would be in the interests of the Town
of Ulysses) to participate therein; now, therefore, be it
Resolved that the Town of Ulysses enter into membership in The Plan pursuant to section 50
subdivision 3-a of the Workers' Compensation Law; and be it further
Resolved, that the Ulysses Town Supervisor be and hereby is authorized and instructed to
execute The Plan's charter document on behalf of the Town of Ulysses; and be it further
Resolved, that the custody of all joint plan moneys by the plan administrator under the plan
be and the same hereby is approved.
Moved: Ms. Zahler Seconded: Mr. Goldman
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
CONTRACT WITH TAITEM FOR HVAC FOR FINAL INSPECTION AND PROJECT CLOSE OUT
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RESOLUTION #-- OF 2020: CONTRACT WITH TAITEM ENGINEERING FOR HVAC FINAL
INSPECTION AND PROJECT CLOSE OUT
WHEREAS, the Town of Ulysses received a NYSERDA grant to design and install an energy
efficient heat pump system and new duct work and electrical upgrades to heat and cool the
Town Hall, and
WHEREAS, Taitem Engineering has been contracted to design the specifications for a new
system, and
WHEREAS, previous contracts with Taitem did not include work associated with overseeing
the final inspection and project closeout process, now therefore be it
RESOLVED that the Town of Ulysses enter into a contract with Taitem Engineering not to
exceed $500 to oversee the final inspection and project close out process.
Not voted on.
RECOGNITION OF TOWN VOLUNTEERS
RESOLUTION #241 OF 2020: RECOGNITION OF TOWN VOLUNTEERS
WHEREAS, the Town of Ulysses is fortunate to have tremendously talented residents who call
our community home and who generously volunteer their time to improve the quality of life
for those throughout the Town and
WHEREAS, Sharon Bilotta completed 5 years of service as a Town representative on the
Ulysses-Trumansburg Joint Youth Commission, serving as member, vice chair and chair guiding
the development of new programs for children and youth and providing valuable oversight to
assure the highest quality of recreation and youth development services and
WHEREAS, Don Ellis from the Village of Trumansburg served as founding member of the
Habitat Nature Preserve Advisory Committee and is responsible for helping to develop
guidelines for its use and for creating a small parking area and plantings at the trail head
before he resigned from the Advisory Committee during 2020 and
WHEREAS, the Ulysses Town Board wishes to thank these outstanding volunteers for their
service to the Town, now therefore be it
RESOLVED, that the Ulysses Town Board directs the Supervisor and Town Clerk to prepare and
present certificates of appreciation to each of these volunteers as a token of our gratitude and
esteem.
Moved: Ms. Zahler Seconded: Mr. Devokaitis
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
RECOGNITION AND APPRECIATION FOR MARC DEVOKAITIS
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RESOLUTION # 242 OF 2020: RESOLUTION OF RECOGNITION AND APPRECIATION FOR MARC
DEVOKAITIS
WHEREAS, the Town of Ulysses has been very fortunate to have Marc Devokaitis serve as
dedicated board member since his appointment to the Town Board in March 2020; and
WHEREAS, we are appreciative of his hours of service, diligence and thoughtful consideration
in all matters before the Town during the most difficult days of the COVID pandemic; and
WHEREAS, we particularly commend Marc’s efforts to help establish a Mutual Aid Food
Cabinet in downtown Trumansburg during a time of significant food instability for many
residents; and
WHEREAS, we recognize his service as our liaison to the Village of Trumansburg and the
Conservation and Sustainability Advisory Committee and the Habitat Nature Preserve
Advisory Committee; and
WHEREAS, we, as members of the Town Board of Ulysses, wish to extend our utmost
appreciation to Marc for his congeniality, his dedication to improve the environmental
sustainability of our Town, and his innovative perspective on improving communication with
our constituents;
NOW THEREFORE BE IT
RESOLVED, that the Ulysses Town Board recognizes and commends Marc Devokaitis for his
service to the Town of Ulysses and wishes him well in all future endeavors.
Moved: Ms. Olson Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis abstain
Vote: 4-0
Date Adopted: 12/8/20
Town reports were resumed at this time.
PREPARATION FOR 2021
The board discussed meetings times, creating a work plan, and ambulance fees.
APPROVAL OF 2021 AMBULANCE FEES
RESOLUTION #243 of 2020: APPROVAL OF MEETING AGENDA APPROVAL OF 2021
AMBULANCE FEES:
BE IT RESOLVED that the Ulysses Town Board approve the following ambulance service fees for
2021:
SERVICE PROVIDED FEE
BLS Non-Emergency $500
BLS Emergency $940
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ALS 1 Non-Emergency $850
ALS 1 Emergency $1405
ALS 2 Emergency $1612
Specialty Care Transport n/a
Paramedic Intercept $725
GTM $25.50/mi
Moved: Mr. Goldman Seconded: Mr. Boggs
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
PRIVILEGE OF THE FLOOR:
Ms. Marino expressed gratitude to the board for all the work done this year.
APPROVAL OF MINUTES:
RESOLUTION # 244 OF 2020: APPROVAL OF MINUTES
RESOLVED that the Ulysses Town Board approves the minutes from the Town Board meeting
held November 24, 2020.
Moved: Ms. Olson Seconded: Mr. Devokaitis
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
PAYMENT OF CLAIMS:
RESOLUTION #245 OF 2020: PAYMENT OF CLAIMS
RESOLVED that the Ulysses Town Board has reviewed and approves of payment of claims for:
• HA (WD3 Aerator Capital Fund) fund vouchers # 26 and 27 in the amount of
$134,294.86;
• HB (Cemetery Bridge Replacement Capital Fund) fund voucher # 14 in the amount of
$5,022.44;
• all other funds (vouchers # 510 through 574) in the amount of $49,328.75.
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Moved: Ms. Zahler Seconded: Mr. Devokaitis
Ms. Zahler aye
Ms. Olson aye
Mr. Boggs aye
Mr. Goldman aye
Mr. Devokaitis aye
Vote: 5-0
Date Adopted: 12/8/20
ADJOURN:
Mr. Goldman moved to adjourn the meeting at 9:40pm. This was seconded by Mr. Devokaitis and
passed unanimously.
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APPENDIX:
TOWN REPORTS:
TOWN CLERK: Submitted by Ms. Parlato
LICENSES/PERMITS issued: #
Sporting licenses 22
Disabled parking permits 9
Dog licenses and renewals 55
Marriage licenses 1
Plumbing permits 0
Address assignments 2
Notarizations 2
FOIL requests-received 0
FOIL requests-completed 0
CLERK’s OFFICE TASKS:
• Routine tasks:
o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended
town board meetings and took minutes, kept website current, issued marriage & dog
licenses and disabled parking permits
• Emergency tasks during COVID-19:
o Took part in periodic meetings with county health dept., community leaders, town
staff
o Assisted in review and update of Reconstitution of Operations Plan
o Sent weekly listserv messages to residents
o Closed office to visitors, encouraging remote services
• Coordinate compliance with annual staff training requirements for Harassment & Violence.
WATER DISTRICT TASKS:
• Worked with Water District Operator on billing cycle
• Updated water accounts as properties sold and meters were upgraded
• Tracked water usage/testing/consumption/billing for annual spreadsheet
• Collect and post water payments
• Researched internet set up for water monitoring
COMMITTEES/ASSOCIATIONS:
• Health consortium- attended Nov. mtg for Joint Committee on Plan Structure & Design
HIGHWAY SUPERINTENDENT- Submitted by Mr. Stewart
ROAD
FINANCIAL REPORT:
$884.50 TOTAL Collected for fees & licenses
$729.08 stays in the town
$155.42 goes to the state
o Driveway Pipe on Iradell Rd
o Mowed backside of ditch on various roads
o New Delineators on Maplewood Rd
SNOW
o November 18th
o December 2nd
REPAIR
o Spinner Motor on T5
o Installed new LED headlights on snowplow trucks
o Greased heavy equipment
PLANNER/ZONING OFFICER- Submitted by Mr. Zepko
Planning Board
• 17 Nov 2020 - training (see Planner Activity)
Board of Zoning Appeals
• No Meeting in Nov
Planner Activity
• Cleaner Greener Grant (39053) – periodic follow up with NYSERDA project manager
to close out grant project and release remaining ~$4,000 in funds
• 12 Nov Attended Smart Floodplain Workshop hosted by Buffalo Niagara Waterkeeper
• 17 Nov –Created and presented one hour training titled “Planning Board 101”
discussing the powers, roles and responsibilities of the Planning Board.
Training was attended by numerous Planning, BZA, and Town Board members
Zoning Enforcement
SBL Violation Code Action Status
28.-1-4.1 Building w/ out
permit
Article II § 212-5 B & C
and Article VIII § 212-54
F
Owner has retained
architect and general
contractor and
formulated plans to
remediate
Ongoing/ working w/
owner – in person
meeting scheduled
for 15 Dec
23.-2-4 Violation of
conditions of
variance
approval
Met with owner on
site
Owner is working to
create plan to
remediate
** NOAV – Notice of Apparent Violation
Hazard Mitigation Plan
• Staff has evaluated and confirmed ratings of Hazards and problems caused by those hazards,
in the community. Severe Storms, severe winter storms, flash flooding, and drought were
among the hazards identified. Potential power outages (downed trees) and damaged roads
from flash flooding, etc. are the sorts of problems identified.
• Staff is currently providing detailed descriptions of possible solutions to be included in
Ulysses’ annex to the Hazard Mitigation Plan. Detailed descriptions and plans submitted at
this point could better position the community for Emergency Planning or mitigation funding
in the future.
CODE ENFORCEMENT/ FIRE ENFORCEMENT OFFICER-Submitted by Mr. Washburn
Building Permits issued 7
Plan Reviews 3
Certificate of Occupancy issued 1
Certificate of Compliance issued 4
Complaints Received 0
Complaints Resolved 0
Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) 14
New Site Inspections 6
Building Review Consultations (pre-plan meetings, Future Building/Remodeling) 5
Fire Safety Inspections Lucas Report
Code Training Seminars See Attached
County Assessment, Town, DOS Reports 1
Building Permits issued 2
Open property in violation cases 7
Property violations resolved 1
Plan Reviews
• 3 New Home Applications/ All NYS Code Compliant
• 2 Permits issued with 1 declined due to zoning setbacks. Passed on to Zoning for Appeal
Site Visits
• Ongoing monitoring of Erosion Plan
• Pre-site visits x 7 New Projects
CEO Activity
• 3 final C of O inspections scheduled. Violations noted, re-inspected after contractor fixed
issues. 3 inspections turn into 5 hrs. of Re-inspection
• 5 Foundation/Footer inspections
• 3 Building envelope inspections/ 2 re-inspections needed
• 3 Plumbing inspections/ 1 re-inspection
• Total inspection time of 50 hrs. for November
Zoning Enforcement
SBL Violation Code Action Status
21.-1-9.3 Side Setback not meet 212-29 Declined permit Seeking Appeal
Value of Permits issued: $184,838.00
Building Permit fees collected for month: $834.00
RECREATION DIRECTOR-Submitted by Mr. Glennon:
Current Programs:
• Middle School Program:
Also known as the Trumansburg Community School-Day Program (TCSDP), is approved to use
the American Legion as a winter location. The program will resume on January 4th.
Rental Agreement is being reviewed by both the Town of Ulysses and the American Legion.
The program will have the use of the banquet hall, the meeting room, and the outdoor areas
to run the program. Additionally, the American Legion has outdoor education equipment that
has been offered for use with pre-approval and proper Covid-19 cleaning procedures.
• United Way of Tompkins County YAP Grant Award:
The Recreation Department submitted a grant proposal to the United Way of Tompkins
County Youth and Philanthropy Award program. The award was accepted on behalf of the
Community Council and the Town of Ulysses. A grant of $5,000.00 has been awarded to
support the TCDSP to continue operation.
Spring initiatives:
• Spring baseball and softball: The past coordinator of the recreation baseball and softball
program that serves boys and girls in grades K-6 is stepping down from the position. A search
has already started for another person to take on the program. The baseball/softball program
begins with registration in March and play begins the last week in April.
• Recreation Directors from all the Tompkins County municipalities have met to discuss
programming options during Covid-19. Another meeting is scheduled for January to continue
exploring options for indoor or outdoor programming for the spring.
• All youth basketball programs in the county have been suspended due to Covid-19.
SECOND DEPUTY SUPERVISOR- Submitted by Michelle E. Wright
Emergency Related
• Support with logistics and communication regarding Town Hall shut down to the public in
response to the community increase in cases.
• COOP re-development work in anticipation of cold and flu season.
• Technical assistance to co-workers regarding use of Building-Use calendar.
• Bi-weekly TC/DOH phone call.
Active Grant Updates
• NYSERDA Heat Pump Grant
o Internal Activities: coordination with Taitem on outstanding deliverables,
scheduling a staff training session directly with Meier’s, the programmers for the
HVAC units.
o Funding update: the reimbursement from NYSERDA was received.
• Cemetery Road Bridge over Trumansburg Creek (NYSDOT funded with FHWA
money, Barton & Loguidice Engineers)
o Internal activities:
Continued submission for reimbursement through NYSDOT.
Meeting with Director of ITCTC and NYSDOT regarding construction phase cash
flow.
o Engineer Update: Moving through design process in coordination with the State.
o Project Timeline, updated with information in red from Sandra Lusher, our
NYSDOT Project Manager:
When What Status
September 2018 Project Awarded Bridge NY Funding Complete
October 2018 Project Added to STIP/TIP Complete
January 2019 State-Local Agreement Executed Complete
January 2019 Design Consultant Contract Executed Complete
January 2020 Design sent to NYSDOT for review Complete
March 2, 2020 Public Meeting Meeting held 3/2
January 2021 ROW Acquisition Completed NYS will conduct, this is in
process
11/10/2020 ADP Complete Submitted to NYSDOT and
TC Highway for review
12/28/2020 PS&E Submitted
January 2021 PS&E Approved by County & State
1/25/2020 Construction Phase Authorized
2/26/2020 Advertisement
3/26/2020 Letting
4/26/2020 Contract Awarded
4/26/2020 (?) PreCon Meeting Note: assuming Sandra
meant sometime after
4/26 for the PreCon mtg.
June 2021 Begin Construction
October 2021 Complete Construction
11/15/2021 Construction Complete Sandra’s date for
completion
• WD #3 WIIA Grant (EFC funded, MRB Engineers)
o Continued work with Municipal Solutions on obtaining required documentation for
EFC release of funds
o Revised Project Timeline:
Advertise to Town 5/21/20
Plans and Specs Available for Bidders 5/26/20
Pre-bid Meeting 6/2/20
Bid Opening 6/19/20
Provide Bid Tabulation & Summary of Bids to Town
Completed Board Meeting to Award Contracts
6/23/20
Start of Construction August 2020
Substantial Completion of Construction (91 days) 10/27/20
Final Completion of Construction (30 days) TBD: extended, see above
11/27/20
Other Work
Miscellaneous
• Internal communications and systems organization meeting with Supervisor and Clerks’
office resulted in scheduling a weekly meeting to address intersecting work. This weekly
meeting has been a goal for years, so it’s nice to see it implemented as I think it will
increase general productivity and efficiency.
• Reorganization meeting with Clerks office to delegate action items and tasks in preparation.
Financially Related
• Annual time-consuming process: Insurance renewal and quotes
o Liability insurance
NYMIR renewal application process accurately reflects the Town’s current
conditions in regards to liability: assets, programming, etc.
o Workers Comp insurance
Requesting and receiving quotes on coverage
Subsequent communications regarding long-term financial planning
and coverage changes
• Asset database / asset valuation compliance related work
• Resolution drafting for interfund loan and Workers Comp coverage change
• Claims and voucher process meeting with Clerks to increase accuracy and fortify
systems and compliance.
Bookkeeper Supervision
• Coverage of bookkeeping duties (payments, deposits, payroll, etc.) for about a 2.5-week
period
• Voucher review and administration process
• Work activity goals document creation and communication
• On-going supervision of closing monthly financial books, corrections and other over sight.
o Review and input on annual financial year straddle procedures
• Payroll and human resource supervision.
• On-going review of expenditures, vouchering process.
Water District 3
• No specific work during this period of time
Curry Road Structure Replacement
o No updates at this time
Maplewood Hairpin Turn Structure
o No updates at this time
Upcoming
• Action items in preparation for the reorganization meeting.
• Payroll duties.
• Asset database development.
• HVAC project close out.
• Continued work with aerator installation project.
• Preparing for the accounting and bookkeeping work required for end of year activities
o Monitoring of EOY projections versus actual in order to keep an eye on fund balance
projections
o The cross over from one financial year to the next requires a good deal of extra work
Meetings and Trainings
11/17/2020 ITCTC Meeting 10 – 10:30am
• Director’s Report:
o Plans underway for a replacement of the Lime bike service, whose contract was not
renewed
o Creation and implementation of a Transportation equity task force
o Tom Mank retiring (data specialist for ITCTC)
• Mark Frechette from NYSDOT
o Route 34 and 34B paving projects funded by NYS
• Reed Huegerich from Cornell
o Review of CU’s plan during extended winter break
o CU will continue to offer surveillance testing to students who don’t live on campus
SUPERVISOR’S REPORT- shared by Ms. Zahler
Ms. Zahler shared the following:
• The fire inspector reported that we are caught up on fire inspections
• She has relayed CSAC’s LED recs to NYSEG.
TOWN BOARD REPORTS:
Mr. Devokaitis shared his gratitude for his time on the board and gave an update on the food
cupboard.
Ms. Olson gave more information on the Recreation Program plans.
Mr. Goldman attended the Planning Board meeting and reminded the board that the Health
Consortium has granted a premium holiday for December.
Respectfully submitted by Carissa Parlato, Town Clerk
1/5/2021