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HomeMy WebLinkAbout1999 Proceedings1999 PROCEEDINGS Tompkins County Board of Representatives TOMPKINS COLTNTY NEW YORK BARBARA MINK, Chair Ithaca, New York CATHERINE COVERT, Clerk Ithaca, New York State of New York County of Tompkins Tompkins County Board of Representatives ss: In pursuance of the authority conferred by Section 211 of the County Law, I do hereby certify that the copy of the Proceedings of the Tompkins County Board of Representatives of the County of Tompkins, New York, for the year 1999, contained in this volume is true and correct. CATHERINE COVERT Clerk of the Board of Representatives January 5, 1999 ORGANIZATIONAL MEETING Called to Order Catherine Covert, Clerk of the Board, called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives. Excused: 1 (Representative Todd). City of Ithaca: District No. 1 - Barbara Blanchard, 316 Brookfield Road District No. 2 - Susanne Davis, 523 First Street District No. 3 - Stuart W. Stein, 11 Cornell Walk District No. 4 - Nancy B. Schuler, 110 Ferris Place District No. 5 - Barbara Mink, 614 North Cayuga Street Towns: District No. District No. District No. District No. District No. District No. District No. District No. District No. District No. 6 - Thomas L. Todd, 847 Davis Road, Lansing 7 - Frank P. Proto, 2585 Slaterville Road, Slaterville Springs 8 - Daniel M. Winch, 310 Burdge Hill Road, Newfield 9 - George L. Totman, 31 Church Street, Groton 10 - Dooley Kiefer, 629 Highland Road, Ithaca 11 - Michael A. Koplinka-Loehr, 124 Crest Lane, Ithaca 12 - Tim Joseph, 772 Elm Street Extension, Ithaca 13 - Charles V. Evans, 819 Snyder Hill Road, Ithaca 14 - Michael E. Lane, 42 East Main Street, P.O. Box 835, Dryden 15 - Peter Penniman, 3391 Halseyville Road, Trumansburg Election of Temporary Chairman Mrs. Covert announced that the first order of business was the election of a temporary chairman. Mr. Koplinka-Loehr nominated Mr. Totman as Temporary Chairman, seconded by Mr. Proto. After hearing no more nominations, it was Moved by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to close nominations. A voice vote resulted as follows for Temporary Chairman: Ayes - 14, Noes - 0, Excused - 1 (Representative Todd). MOTION CARRIED. Mr. Totman took the chair as Temporary Chairman. Election of Permanent Chairman The next order of business was the election of a Permanent Chairman and nominations were opened. Mr. Joseph nominated Ms. Mink as Permanent Chairman, seconded by Mr. Evans. Mr. Joseph said he met Ms. Mink when she was the News Director for WHCU and he was first running for public office. He spoke of her professionalism and performance in that position and said he has held her in high regard since that time. He said they both share similar concerns and he has always been impressed by her performance as both a Board member and Chair. She has always proven herself to be thoughtful, intelligent, knowledgeable, and concerned about doing what is best for the public. Mr. Joseph said she has always done well leading the Board and getting all members to function together and making the most of the talents that each member has. He stated he is pleased to nominate Ms. Mink to serve her third 3 January 5, 1999 term as Chair of the Board. Mr. Evans said Ms. Mink's service to the Board clearly demonstrates that she is the right individual to take both this Board and Tompkins County into the 21st century. It was MOVED by Mr. Proto, seconded by Mr. Stein, and unanimously adopted by voice vote by members present, to close nominations. A voice vote resulted as follows to elect Ms. Mink Permanent Chair: Ayes: 14, Noes - 0, Excused - 1 (Representative Todd). Ms. Mink was elected Permanent Chair of the Board and took the chair. Election of a Vice Chairman Nominations were opened for Vice Chairman. Ms. Blanchard nominated Mr. Lane as Vice Chair, seconded by Ms. Kiefer. Ms. Blanchard said over her nine years as an elected official in both City and County government, she has learned that another viewpoint, another perspective, is often not only useful but absolutely necessary. We're all trying to "do the right thing" -- make the right choices -- but it's not always clear to her what that right thing is. She said when she hits one of these walls, she has discovered that her friend and colleague from Dryden, Mike Lane, is a person she can turn to for good counsel. She said she may not always like it, but his advice is usually right on the mark. For this and many other reasons, she said she is happy to nominate Mr. Lane for another term as Vice Chair of the Board. It was MOVED by Mr. Stein, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to close nominations. A voice vote resulted as follows to elect Michael Lane Vice Chairman: Ayes - 14, Noes - 0, Excused - 1 (Representative Todd). Mr. Lane was elected Vice Chairman. Statement by the Chair of the Board Ms. Mink read the following statement: "If I were looking for one word to describe the Tompkins County Board over the last decade of the millennium, I would choose "dynamic". We are a group that hasn't been afraid to explore big ideas, as well as to respond to immediate challenges. Some of the major goals we've established over the last few years remain our top priorities: ■ Maintaining the highest level of services at reasonable tax levels • Helping to provide the infrastructure to encourage and enable future economic development • Recognizing our responsibility to help promote equal opportunity for all citizens regardless of racial, religious, gender, or sexual preference differences. We've been able to accomplish so much because of a successful bipartisan working relationship. Unlike the divisive partisan warfare currently paralyzing our government on the national level, County Board business is conducted in a way that allows disagreements to be aired, but lets us come to resolution without rancor. I'm proud to be part of an organization founded on mutual respect, now self-interest, because I think that's what taxpayers deserve in elected officials. We've been steadily building on the past in order to prepare for the future, and the year gone by was no exception. First a look at some immediate changes as we begin 1999: Intergovernmental Cooperation 4 January 5, 1999 Forging productive working relationships with other municipalities is one of our most important goals and one of the hardest to achieve. Miscommunication, rather than contradictory goals, is often at the heart of the problem, and a stronger effort to correct that is the only answer. We will be building in formal channels of communication, especially with the City of Ithaca, to ensure that all municipalities see themselves as partners in decision-making. Y2K Updates The County could serve as a central information point for the community on various agencies' states of readiness for the year 2000. Many residents don't have a feel for what's being done to anticipate the array of problems that could arise in the event of computer glitches in both the public and private sectors. Since not even the "experts" can guarantee a problem -free transition into the next century, government should do everything possible to facilitate preparedness. Library Coordination We should take a closer look at the cooperative arrangements that currently exist among the County Library, Finger Lakes Library system, and rural libraries in Newfield, Groton, Ulysses and Dryden. Perhaps further steps could be taken to increase access for all County residents, and to stabilize funding for the various institutions. Quality Planning One of the hardest goals we set for ourselves was to align how we spend taxpayer dollars with the mission statement and objectives the Board set to achieve a high quality of life and low tax rates for residents. Next year we'll continue to pursue that goal, in hopes of seeing the budget process reflect our priorities. Now, look at some specific accomplishments of last year: Selling the Biggs Complex Rather than sitting on a white elephant, which many taxpayers feared with the opening of the Human Services Building, the Board entered into an agreement with Conifer Reality Corporation of Rochester to sell the Biggs A building for $800,000 for conversion to housing for the elderly. The project has yet to go through because of delays at the State level, but we have every confidence that Conifer's proposal will be accepted and the building will be put on the tax rolls. The Library moves forward The Board solved the Tompkins County Public Library's need for space over the next twenty years by approving a new site in the heart of downtown Ithaca, at half the cost of any other alternative. This was due in part to the generosity of the Park Foundation's gift to the community, as well as to the decision by the Board to pursue a solution at the lowest cost to taxpayers while maintaining the important civic role the Library plays in the County. Tompkins-Tioga Electric and Gas Alliance The County anticipated the effects of utility deregulation by working together with neighboring Tioga County to get the best deal for local utility customers. This consumer alliance provides leverage for local residents to get lower power rates before most counties in the State have even thought about the issue. Electronic Futures 5 January 5, 1999 Work on a "Community Exchange" program with Cornell will allow different connection points for providers of telecommunication services. This should increase competition for a wide range of products and result in lower prices for local residents. Workforce Development Responding to the changing role of social services in the State and across the country, Tompkins County is coordinating all job -training programs, bringing together agencies that do education and industries looking for workers. We also voted to set up a Workforce Development Center to provide one- stop shopping for all local residents looking for jobs. Battle Against Teen Smoking The Board passed a law restricting self-service sales of tobacco products, in an attempt to control access by underage youth. Fair Wage The Board included a modest amount of money in this year's budget as part of a fair wage plan for human service workers at agencies who contract with the County. This approach is an outgrowth of our Board's mission and vision statement, which sees decent living standards for local residents as crucial to this community's quality of life. Winter Weather Thanks to the initiative of several of our employees, Tompkins County now has a Winter Weather Alliance of municipal governments, police and emergency forces, large businesses, and schools and colleges, which will coordinate activities during winter storm conditions. Transportation The TCAT bus system in continuing to expand into new areas and improve routes around the County. On the air front, a small working group representing the interests of everyone who wants better air service at the County Airport will be pursuing several specific strategies in hopes of reversing the national trend of declining service. Tourism The Board voted to restructure the Advisory Board on Tourism Development to encourage creating thinking and focused choices for our tourism program. The "Strategic Tourism Planning" group will give a fresh perspective to our well-run Convention and Visitor's Bureau. Building on the past means recognizing what's worked and what needs further exploration. Are there other issues you think County government should take on? Let us know, as we work together to build an exciting future in Tompkins County. Public Hearing - Local Law No. 1 of 1999 - Amending Local Law No. 7 of 1990 - Providing for Amendments to the Tompkins County Charter and Code - Article 28 County Library - Section 28.00 County Library; Board of Trustees; Appointments; Term Ms. Mink called the public hearing to order at 5:45 p.m. concerning proposed Local Law No. 1 of 1999 - Amending Local Law No. 7 of 1990 - Providing for Amendments to the Tompkins County Charter and Code - Article 28 County Library - Section 28.00 County Library; Board of Trustees; Appointments; Term. No one wished to speak and the public hearing was closed at 5:45 p.m. 6 January 5, 1999 Public Hearing - Small Cities Community Development Block Grant Program Ms. Mink called the second public hearing to order at 5:46 p.m. concerning the 1999 Small Cities Community Development Block Grant Program Chair Mink asked if anyone wish to speak. James Hanson, Commissioner of Planning, stated this is the first public hearing in 1999 on this program. He said Tompkins County has been very successful in the past in this process, having received over $10 million in HUD monies over the last nine years. He said the deadline for the application process is February 3. A second hearing will be held on January 19`h. The following was submitted for the record: INFORMATION FOR PUBLIC HEARING #1 FOR 1999 SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - TOMPKINS COUNTY The U.S. Department of Housing and Urban Development (HUD) has announced funding available to local municipalities for housing, community development and economic development activities. Two Notices of Funding Availability (NOFA) were published in the Federal Register on November 20, 1998. One NOFA provides for approximately $54.4 million in funding for the Small Cities Community Development Block Grant, and another NOFA provides for $3 million for the Canal Corridor Initiative. Both NOFA's will be discussed in this public hearing. a) Small Cities Community Development Block Grant: HUD is making $54.4 million available for the 1999 round of Small Cities funding. Maximum grant limits for towns, cities and villages are $400,000, and for counties are $600,000. Municipalities may apply for one grant or more than one grant, as long as the overall amount of the requests is not greater than the limit. Applications may be submitted in the following areas: housing (including rehabilitation, construction of new housing, and homeownership), economic development, public facilities (typically water and sewer), and microenterprise development. All projects must meet at least one National Objective for the CDBG program, for which the most common is direct assistance to low and moderate income persons in the community. The other National Objectives are clearance or rehabilitation of slums and blighted conditions; and meeting the needs of a community in an emergency situation. Tompkins County has participated in the Small Cities since 1991. Successful applications for assistance have been the following: 1991 Tompkins County Housing Rehabilitation Program (Town of Caroline), Tompkins County Homeownership Program (1993, 1994, 1996, 1997, 1998), Specialty Testing and Equipment Expansion Program 1995, Jamex Expansion Project 1995, The CBORD Group Expansion Project 1996, Axiohm Expansion Project 1996 (on behalf of the Town of Ithaca), Axiohm Expansion Project II 1997 (on behalf of the Town of Ithaca), IMR Test Labs Expansion Project 1998. Unsuccessful County applications were 1992 Tompkins County Housing Rehabilitation Program 1992 (Town of Enfield) and 1996 Microenterprise Development Program. A total of $4.6 million has been received by the County since 1991 for Small Cities projects. In addition, the County is eligible for a $1.2 reduced - interest Section 108 loan through the Canal Corridor Initiative. The County has also assisted local municipalities receive $3.8 million in Small Cities funds since 1993. The Housing Rehabilitation Program (Town of Caroline) is complete. The 1993 Homeownership Program is complete. The 1994 and 1996 Programs are complete relative to customers, and should be administratively closed in the spring. The 1997 Program will be complete relative to customers in the Spring. The 1998 Program is currently beginning implementation, and should be completed by the end of 1999. To date, 98 houses have been sold in the Homeownership Program in its four years and four months of operation. 7 January 5, 1999 There have been no foreclosures, and approximately $7,000 has been repaid to the County. A substantial number of repayments begin in 1999 for this program. Regarding the economic development projects, the Specialty Testing and Equipment Expansion Project is completed, and will be administratively closed by HUD in the spring. The Jamex, CBORD and Axiohm Expansion Projects are currently being implemented, and have created a portion of the jobs required in the original applications. The IMR Test Labs Expansion Project was loaned in December 1998, and a portion of the jobs have been created. The County has received approximately $130,000 in repayments for its economic development Revolving Loan Fund. $90,000 of this sum was used for a portion of the IMR Test Labs Expansion Project. No economic development project is currently in default or behind schedule on job goals. b) Canal Corridor Initiative Funding: HUD concurrently announced the availability of a second round of Canal Corridor Initiative funding. This funding is available through a separate Notice of Funding Availability (NOFA) for Canal Corridor Initiative communities, which include Tompkins County and its local jurisdictions. A total of $3,000,000 is available in grants, as well as loans through the HUD Section 108 program. Each community is eligible for a maximum of $300,000 in grant funding, and all projects to be funded must be job -creating economic development projects that have some impact on the Canal or waterfront. Grant funding is encouraged to combine with the Section 108 loan funding to provide lower interest rate opportunities for economic development projects. Unlike the previous round of Canal Corridor initiative funding, Section 108 loans will not be written down by HUD, or have written -down interest rates. Current Section 108 loan rates from HUD are approximately 6 1/2%, and all Section 108 loan monies borrowed must be returned to HUD. Tompkins County received monies for the Portland Point Project in the 1997 round of Canal Corridor Initiative. The HUD funds earmarked for Tompkins County are a reduced -interest $1.2 million Section 108 loan, along with administrative monies for project implementation. A completed Section 108 loan application to HUD, which is required for receipt of the funds, has not been completed to date. c) Abbreviated Consolidated Plan: The County will be completing a new Abbreviated Consolidated Plan for submission with the application that includes the elements of the applications being submitted for the 1999 round, in accordance with HUD regulations for the Small Cities program. d) Both Programs: Applications for funding for both NOFA's are due to the HUD Field Office in Buffalo on Wednesday, February 3rd by 4:30 p.m. The second public hearing will describe the application or applications being submitted in greater detail, as per HUD guidance for public hearings. The second public hearing is scheduled for Tuesday, January 19 at 5:30 p.m. at the Board Chambers. Karl Heck Community/Economic Development Specialist Tompkins County Planning Department 121 East Court Street Ithaca, NY 14850 No one else wished to speak. Ms. Mink closed the public hearing at 5:47 p.m. Privilege of the Floor by the Public Peter Meskill, Tompkins County Sheriff, congratulated Ms. Mink and Mr. Lane for being appointed Chair and Vice Chair of the Board. Mr. Meskill introduced himself and Randy Haus, Tompkins County Undersherif£ He said they will try to have representation from the Sheriffs Department at each Board meeting during 1999. 8 January 5, 1999 Randy Haus, Tompkins County Undersheriff, said he takes his role in public service very seriously. He asked that he be alerted to any problems in any area of Tompkins County. Fay Gougakis, City of Ithaca, voiced her strong opposition to and disappointment in the outcome of the Sheriffs election in November. Privilege of the Floor by Board Members Mr. Lane, District No. 14 Representative, thanked the Board for its continued vote of confidence in him as Vice Chair of the Board. He said he will continue to work to see that members continue to work well together. Mr. Lane welcomed Peter Penniman to the Board. Mr. Penniman, District No. 15 Representative, said he looks forward to working with all Board members. Mr. Stein, District No. 3 Representative, announced he and his wife became grandparents of twins this morning. He said his daughter and son-in-law were told by doctors that the twins were both boys; however, this morning his daughter gave birth to a boy and a girl. Ms. Blanchard, District No. 1 Representative, stated in the 30+ years she has been involved in politics, she cannot remember a campaign where both sides ran as actively, cleanly, and was focused on the issues as the Sheriffs election. Mr. Proto, District No. 7 Representative, reported Representative Thomas Todd from Lansing recently suffered a stroke. Mr. Proto said Mr. Todd is doing well and is hopeful to be returning home from the hospital very soon. Mr. Proto relayed a message from Mr. Todd thanking everyone for their thoughts during this difficult time. Resolution(s) Added to the Agenda There were no resolution(s) added to the agenda. Withdrawal of Item(s) from the Agenda There were no resolutions withdrawn from the agenda. Mr. Winch withdrew the appointment of the Keepers of the Newfield Covered Bridge from the agenda. Waiving of the Rules of the Board Mrs. Schuler asked that the Rules of the Board be waived for the purpose of adding an appointment to the Advisory Board on Indigent Representation to the Consent Agenda. There was no obj ection. Chair's Report and Appointment(s) Ms. Mink distributed the 1999 Committee assignments and responsibilities. 1999 STANDING AND SPECIAL COMMITTEES ASSIGNMENTS AND RESPONSIBILITIES STANDING COMMITTEES Budget and Quality Planning Joseph (Chair), Proto (Vice Chair), Davis, Todd, Schuler, Penniman, Koplinka-Loehr 9 January 5, 1999 Appropriations Borrowing and Debt Service Contingent Funds Fund Balances Unallocated Revenues Budget process Capital Program Fiscal Policy TC3 Budget and other community colleges Long range planning Program Evaluation Municipal Sales Tax Government Operations Koplinka-Loehr (Chair), Kiefer (Vice Chair), Davis, Totman, Penniman Assessment Board of Elections Board of Representatives Charter and, Code Human Rights Department Affirmative action Administration Law Finance County Clerk Information Technology Purchasing Risk Management Code, Board of Ethics Personnel Performance Reviews Weights and Measures Economic and Workforce Development Stein (Chair), Blanchard (Vice Chair), Koplinka-Loehr, Evans, Penniman Social Services Department Workforce Development Board TC3 - BOCES job training programs Chamber of Commerce TCAD TCAT Tourism Program/CVB Celebrations Dewitt Historical Society County Historian Health and Human Services Winch (Chair), Davis (Vice Chair), Evans, Stein, Proto Mental Health Department/Agencies Public Health Department/Agencies Health and Human Services grants 10 January 5, 1999 Alcohol Addiction Health Planning Council Human Services Coalition Relevant Human Services Coalition agencies Environmental Health Animal Health and Control Office for the Aging Youth Bureau Economic Opportunity Corporation Planning, Intergovernmental Relations, and Education Lane (Chair), Schuler (Vice Chair), Stein, Totman, Winch Intergovernmental relations Intermunicipal coordination Comprehensive Planning Planning Department Water/Sewer Environmental Management Council Community Development Agricultural District Housing Forestry Soil and Water Conservation District Southern Tier East Cooperative Extension Tompkins County Public Library Rural Libraries Finger Lakes System MPO Flood Control/Water Quality Public Safety Evans (Chair), Joseph (Vice Chair), Totman, Lane, Blanchard Alternatives to Incarceration Criminal Justice District Attorney Defense of Indigents Probation Sheriff/Jail STOP -DWI Fire, Disaster, and EMS E911 Emergency Planning Relevant Human Services Coalition agencies Facilities and Infrastructure Blanchard (Chair), Todd (Vice Chair), Lane, Schuler, Kiefer Buildings and Grounds Bridges and Highways Engineering Airport 11 January 5, 1999 Solid Waste/Recycling Public Works Administration SPECIAL COMMITTEES Library Coordination - Proto (Chair), Lane, Winch, Kiefer, Penniman, Steiner (ex officio) Library Construction - Mink (Chair), Blanchard, Stein, Schuler, Evans Public Safety Building Space Study - Joseph (Chair), Blanchard, Winch, Lane, Evans Electronic Future - Evans (Chair), Stein Electric Power - Stein (Chair), Blanchard, Evans Information Management - Evans(Chair), Kiefer, Penniman Leadership Council — Mink, Koplinka-Loehr Public Information Advisory Board - Penniman Water Resources Council — Winch, Boynton (Chair) Local Advisory Board of Assessment Review Towns: Caroline and Danby Prato Newfield Winch Groton Totman Dryden Evans/Lane Ithaca Joseph/Kiefer/Koplinka-Loehr Lansing Todd Ulysses and Enfield Penniman City of Ithaca Stein/Blanchard Tompkins County Area Development Board of Directors Blanchard, Hanson (ex -officio) - Tompkins County Mink - IDA Cooperative Extension Evans, Stein (alternate), Blanchard (alternate) Ethics Board Chair Kiefer Report from the County Administrator Mr. Erb announced Debra Giordano has been selected as the Director of Employment and Training for the new Workforce Development Center. Ms. Giordano will begin employment on January 11. Report from the County Attorney Mr. Wood, Deputy County Attorney, reported the tobacco settlement has been approved by the Judge. The parties contained in the litigation will now have the opportunity to appeal. He said a decision was also made to dismiss the claim against the Lake Source Cooling Project. A copy of that decision is available in the County Attorney's office for review. Report from the Finance Director Mr. Squires said following this meeting he will be distributing a list of parcels scheduled for foreclosure. The list contains 150 parcels of which 20 percent are residences. He also reported that Peregrine Partners, owners of eight properties in the Town of Dryden, have filed for bankruptcy. They currently owe the County $25,000 in back taxes. Approval of Appointment(s) Under the Consent Agenda: 12 January 5, 1999 On motion and duly seconded and unanimously adopted by voice vote by members present, the following appointment(s) were approved under the Consent Agenda. Tompkins County Youth Board Judy VanDermark, Town of Danby Representative - term expires December 31, 2001 Advisory Board on Indigent Representation Lucy Gold, Tompkins County Bar Association Representative - term expires December 31, 2001 Diane Bruns, Tompkins County Bar Association Representative - term expires December 31, 2001 E911 Operations Committee Peter Meskill, Sheriffs Department Representative - term expires December 31, 1999 Local Emergency Planning Committee Peter Meskill, Law Enforcement Representative - No set term STOP -DWI Advisory Board Peter Meskill, Sheriffs Department Representative - term expires December 31, 2001 Criminal Justice Advisory/Alternatives to Incarceration Board Peter Meskill, Sheriffs Department Representative - term expires December 31, 2000 Report and Presentation of Resolution(s) from the Public Works Committee Ms. Blanchard, Vice Chair, had no report. RESOLUTION NO. 1 - AUTHORIZATION TO EXTEND 1998 LEASE WITH TOMPKINS COUNTY ECONOMIC OPPORTUNITY CORPORATION (EOC) MOVED by Ms. Blanchard, seconded by Mr. Stein. Ms. Kiefer said this version is significantly different than what she voted on at the Public Works Committee meeting. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Kiefer), Excused - 1 (Representative Todd). RESOLUTION ADOPTED. WHEREAS, Resolution No. 170 of 1997 authorized the designation of County -provided space to EOC in the Biggs complex, and WHEREAS, EOC expressed its desire to purchase another facility, since they were informed that the County had sold the Biggs A building to a private developer, and WHEREAS, the Biggs Disposition Committee recommended that the Board forgive rent from EOC from April 1 through December 31, 1998, as a way to help the agency meet a gap in their funding to effect their move, and WHEREAS, the savings recognized by EOC for this period would provide $64,000 toward their anticipated closing costs, and WHEREAS, the sale of the Biggs Building has been postponed, as have the plans for EOC to purchase a new building, and EOC has asked to remain a tenant in the Biggs building and to rent another 1206 square feet for their affiliate, Catholic Charities, now therefore be it RESOLVED, That the Board of Representatives forgive rent from EOC from April 1 through December 31, 1998, and that the recognized savings of $64,000 be used towards their anticipated closing costs, RESOLVED, further, That EOC's lease be extended from January 1999 to June 30, 1999, with month-to-month extensions authorized by written correspondence between the County Administrator and EOC, 13 January 5, 1999 RESOLVED, further, That EOC's space includes 15,092 square feet in north wing, X wing, and Basement at a rate of $5.65 per square foot, representing no increase over the previous period, and is based on EOC continuing to provide its own cleaning services, RESOLVED, further, That the rent for the additional space commences October 1, 1998, and is not subject to the aforementioned waiver and the rate for the newly assigned 1,206 square feet be $2.00 per square foot when radiant heat is used, and $4.75 per square foot when direct heat is used. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 2 - AWARD OF BID - UPGRADE OF THE ACCESS CONTROL SECURITY SYSTEM AT THE TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Lane. Ms. Blanchard clarified that the security system is not in need of an upgrade; however, an upgrade of the computer system that runs the security system is needed. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Todd). RESOLUTION ADOPTED. WHEREAS, it has become necessary to upgrade all the major components of the Airport's access control security system, to update the software to a Windows 95 format, to add certain security devices to enhance the efficiency of the system, and to make the entire system compliant with Year 200 (Y2K) needs, and WHEREAS, the Finance Department (Purchasing Division) advertised for bids for supply of components, software, and other equipment and their integration into the existing access control system, and WHEREAS, the engineers estimate for the work has $57,000, and WHEREAS, only one (1) bid meeting all the contract requirements was received from Ber- National Controls, Inc. of Syracuse, as follows: Base Bid, including 35mm Digital Camera $34,748 Add-on No. 1 - Maintenance Agreement 4,450 Total $39,198 , and WHEREAS, ninety percent of the project costs will come from an old FAA grant, with five percent coming from a New York State Department of Transportation matching grant and five percent from the Airport fund balance, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the contract for Base Bid plus Add-on No. 1, be and hereby is awarded to Ber-National Controls, Inc. of Syracuse, and the County Administrator is authorized to execute the required documentation. SEQR ACTION: TYPE II -2 RESOLUTION NO. 3 - AUTHORIZATION TO EXTEND 1998 LEASE WITH FINGER LAKES LIBRARY SYSTEM MOVED by Ms. Blanchard, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. WHEREAS, the lease agreement with the Finger Lakes Library System at the Tompkins County Public Library building for the period of January 1, 1995, through December 31, 1998, has expired, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator or his designee is authorized to execute a lease agreement with the Finger Lakes Library System for January. 1, 1999, through December 31, 1999, at a rate of $7.6639 per square foot ($58,039) with a month-to-month extension authorized by the County Administrator until such time as a lease is negotiated for space in the new Library building. 14 SEQR ACTION: TYPE II -20 January 5, 1999 Report from the Economic and Workforce Development Committee Ms. Blanchard, Chair, thanked Board members and staff for their hard work throughout 1998. Ms. Blanchard said a report on the Business Innovation Center - virtual incubator, is being summarized and will be distributed to Board members in a few days. She said she believes the Committee made good strides during the year toward the objectives of: proving that the concept of a small business innovation center without real estate can work, providing intensive business planning and management assistance to a targeted group of small businesses, developing a network of business professionals that provides pro bono services to Center participants, and facilitating access to other sources of business assistance. Ms. Blanchard asked Board members that when they receive the report, to note the criteria for BIC companies. In contrast to most "helping" -type business assistance programs, the Center Board feels that targeting limited resources where they will do the most good is crucial. Ms. Blanchard reported the Workforce Development Center is off to a running start with the transfer of JTPA financial and program responsibility back to Tompkins County and the hiring of a Center Director. The bad news is the New York State Department of labor rejected the second grant application for funding for the Center; however, that decision is being appealed. Ms. Blanchard announced TCAD and Cooperative Extension are co -hosting a televised satellite summit on "21st Century Skills for 21st Century Jobs" on January 12th at 1:30 p.m. Ms. Blanchard reported the Air Service Task Force completed the first phase of its work. The Air Service Market Analysis has been distributed to all Task Force members and the Executive Summary has been circulated to Board members. A kick-off of that discussion and presentation from Nammack Associates will take place on January 14th at the Holiday Inn from 11:30-1 p.m. Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, said she enjoyed Chairing the Committee during 1998. RESOLUTION NO. 4 - ESTABLISHING 1999 MEETING DATES MOVED by Ms. Davis, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Operations Committee, That the 1999 regular meetings of the Tompkins County Board of Representatives are as follows: Tuesday, January 5, 1999 at 5:30 p.m. Tuesday, January 19, 1999 at 5:30 p.m. Tuesday, February 2, 1999 at 5:30 p.m. Tuesday, February 16, 1999 at 5:30 p.m. Tuesday, March 2, 1999 at 5:30 p.m. Tuesday, March 16, 1999 at 5:30 p.m. Tuesday, April 6, 1999 at 5:30 p.m. Tuesday, April 20, 1999 at 5:30 p.m. Tuesday, May 4, 1999 at 5:30 p.m. Tuesday, May 18, 1999 at 5:30 p.m. Tuesday, June 1, 1999 at 5:30 p.m. Tuesday, June 15, 1999 at 5:30 p.m. Tuesday, July 6, 1999 at 5:30 p.m. Tuesday, July 20, 1999 at 5:30 p.m. Tuesday, August 3, 1999 at 5:30 p.m. Tuesday, August 17, 1999 at 5:30 p.m. 15 Tuesday, Tuesday, Tuesday, Tuesday, Wednesday, Tuesday, Tuesday, Tuesday, SEQR ACTION: TYPE 11-20 September 7, September 21, October 5, October 19, November 3, November 16, December 7, December 21, January 5, 1999 1999 at 5:30 p.m. 1999 at 5:30 p.m. 1999 at 5:30 p.m. 1999 at 5:30 p.m. 1999 at 5:30 p.m. 1999 at 5:30 p.m. 1999 at 5:30 p.m. 1999 at 5:30 p.m. Report from the Budget and Personnel Committee Mr. Joseph, Chairman, reported on tax bills that were mailed out recently. He said a question was raised by a Board member about the new column that appears on the bill that contains the percentage increase. The question was how come the percent increase is different in some towns than others and in no case equals what the Board voted for, and why does the column exist. Mr. Joseph said the answer is that the column exists because it is part of the State STAR legislation that tax bills must now contain this information. The column is not the tax rate or the percent increase in the tax rate, but the percent increase in the tax levy. The tax levy is the total number of dollars in taxes raised through the property tax. The Committee will be taking a look at the format of future bills. Mr. Joseph later added to this report that a survey on the Board process used for the 1999 budget has been distributed to all Board members and Department heads, and he asked for a speedy return of the surveys. Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chau inan, said the Committee has not met since the last Board meeting. RESOLUTION NO. 5 - APPOINTMENT OF ENVIRONMENTAL MANAGEMENT COUNCIL CHAIRMAN MOVED by Mr. Lane, seconded by Mr. Proto. Mr. Penniman disclosed that he is partners with Edward Cope in some of his business activities. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Todd). RESOLUTION ADOPTED. WHEREAS, Edward Cope has been an active member of the Environmental Management Council for ten years and has served as Chair during 1997 and 1998, and WHEREAS, the Nominating Committee of the Environmental Management Council has nominated Edward Cope Chairman for 1999 and the Environmental Management Council unanimously endorsed Mr. Cope for this position, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That Edward Cope be appointed Chairman of the Environmental Management Council for 1999. SEQR ACTION: TYPE II -20 Report from the Public Safety Committee Mrs. Schuler, Vice Chair, submitted the following report: The Committee met on December 22. A meeting of the Public Safety Building Space Study Committee and consultants will be held during the third week in January. Five attorneys will be joining the Advisory Board on Indigent Representation. OAR has been very busy; to date 54 bails have been completed out of the goal of 62 for the year. Five 16 January 5, 1999 more electronic monitoring units have been ordered; the average number of participants ranges between eight and nine and an increase is anticipated in the next few months. Susan Robinson of the Probation Department, has taken the position of Domestic Violence Prevention Coordinator. Report and Presentation of Resolution(s) from the Health, Human Services and Education Committee Mr. Proto, Chairman, reported the goals were refined and submitted at the request of Chair Mink. He thanked the Committee for its work during 1998. RESOLUTION NO. 6 - ADOPTION OF LOCAL LAW NO. 1 OF 1999 - AMENDING LOCAL LAW NO. 7 OF 1990 - PROVIDING FOR AMENDMENTS TO THE TOMPKINS COUNTY CHARTER AND CODE - ARTICLE 28 COUNTY LIBRARY, SECTION 28.00 COUNTY LIBRARY; BOARD OF TRUSTEES; APPOINTMENTS; TERM MOVED by Mr. Proto, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the New York State Legislature amended the Education law this year to allow an increase in the size of Boards of Trustees of public libraries and a decrease in the length of terms of such trustees, and WHEREAS, the Tompkins County Public Library Board of Trustees has requested a change be made in the County Charter and Code to implement the allowed changes, and WHEREAS, a public hearing has been held before the Board of Representatives on January 5, 1999, to hear all persons interested in proposed Local Law No. 1 of 1999, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education Committee, That proposed Local Law No. 1 of 1999 - Amending Local Law No. 7 of 1990 - Providing for Amendments to the Charter and Code - Article 28 County Library, Section 28.00 County Library; Board of Trustees; Appointments; Term, namely increasing membership of Tompkins County Public Library Board of Trustees from eleven to fifteen members and decreasing term of office from five to three years, be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the Office of the County Clerk, and one copy with the Secretary of State. SEQR ACTION: TYPE II -20 RESOLUTION NO. 7 - APPROVAL OF AMENDED BYLAWS - INCREASING MEMBERSHIP AND DECREASING TERMS - TOMPKINS COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MOVED by Mr. Proto, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the Library Board of Trustees has revised its bylaws to increase membership of Tompkins County Public Library Board of Trustees from eleven to fifteen members and decreasing term of office from five to three years pursuant to Education Law, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education Committee, That the revised bylaws of the Tompkins County Public Library Board of Trustees be and hereby are approved pursuant to the Education Law effective January 1, 1999. SEQR ACTION: TYPE II -20 17 January 5, 1999 Report from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, reported the contract with the Convention and Visitors Bureau was not completed. This item will appear on the agenda for the next Economic and Workforce Development Committee, as that Committee will be handling tourism items in 1999. Report from the Electric Power Committee Mr. Stein, Chairman, reported the Committee continues its discussions and negotiations with the apparent low bidder for electric power, NYSEG Solutions. He said although there has been a slight delay they are looking forward to a positive outcome. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met in December and discussed a project for the Committee and also had a long discussion concerning the television franchise negotiations involving the Internet. That discussion will continue on January 14 at 3 p.m. in the Sherman Peer Room at the Tompkins County Public Library. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee did not meet today as scheduled due to computer problems in the County. He said that Department is in desperate need of being brought to full staff. Mr. Evans said the Y2K report he promised to have ready at the last Board meeting is not yet ready. It will be distributed as soon as possible. Report from the Library Construction Committee Ms. Mink, Chair, reported the Committee met this afternoon. The Committee voted to select the architectural firm QPK of Syracuse as the preferred architect. The Committee will now begin negotiating the terms of that agreement. Report of the Library Reuse Committee Mr. Lane, Chairman, reported the Committee met this morning and continues to study different options for the use of the building. Kathy West has prepared a grid showing detailed options for the Committee that will eventually be distributed. Mr. Lane said they are also working on a request for qualifications or proposals for private' development of the building. The Committee has also met with the Court System regarding their possible long-term needs. Report from the Transportation Task Force Ms. Blanchard, Chair, said the Committee is moving forward to work with the engineers and architects on the feasibility of including a transit depot near, adjacent to, or in conjunction with the Library development. Report from the Public Safety Building Space Committee Mr. Joseph, Chair, reported the Committee has not met. Approval of Minutes of December 15, 1998 It was MOVED by Mr. Evans, seconded by Mr. Totman, and unanimously adopted by voice vote by members present, to approve the minutes of December 15, 1998 with the following change suggested 18 January 5, 1999 by Mr. Winch: Change appointment to the Cayuga Lake Watershed Network to the Cayuga Lake Watershed Intermunicipal Organization. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 6:58 p.m. 19 January 19, 1999 Regular Meeting Public Hearing - 1999 Small Cities Community Development Block Grant Program Chair Mink called a public hearing to order at 5:30 p.m. concerning the 1999 Small Cities Community Development Block Grant Program. Ms. Mink asked if anyone wished to speak. Karl Heck, Community Economic Development Specialist, said the deadline for applications is February 3, 1999 and if there is no opposition they will be submitting the $600,000 application. Mr. Stein, District No. 3 Representative, asked if there were any economic development inquiries. Mr. Heck said some calls were received; however, no one came forward with any specific project (information pertaining to this public hearing for 1999 small cities community included in the minutes of the January 5, 1999 meeting). No one else wished to speak and the public hearing was closed at 5:34 p.m. Chair Mink called the regular meeting to order at 5:34 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives; Excused: 1 (Representative Todd). Appointment of Keepers of the Newfield Covered Bridge Mr. Winch, District No. 8 Representative, introduced Betsy Lawrence and Janet Mara of the Newfield Historical Society. He said once every four years the Board must reappoint the Keepers of the Covered Bridge. Unfortunately, the Musser's could not attend the meeting this evening. Mr. Winch said they will be the Keepers along with members of the Newfield Historical Society. Ms. Lawrence thanked the Board for the recognition and said they feel very proud that Newfield has a covered bridge. Privilege of the Floor by the Public Pat Louise Davies, District No. 11, responded to negative comments that were made during privilege of the floor at the last Board meeting. She said the politics of personal destruction are just that, destructive. She said there are many ways in which verbally attacking those who serve in our government can be destructive to our democracy and to our humanity. She said respectful, constructive criticism is an important right to exercise. She said at the last meeting Ms. Mink spoke of mutual respect between colleagues in our government. She appealed to members of the public to consider the importance of mutual respect also between the public and government officials. Ms. Davies asked when the public can expect to hear more about the Y2K program and become active in committees in this program. Ms. Mink said a report will be given during this meeting. Donald Barber, Town of Caroline Supervisor, reported at their December meeting the Caroline Town Board passed a resolution supporting a County -wide aquifer study. Mr. Barber said the study will provide very useful and needed information that will help several entities make better decisions. The town boards of Ithaca, Groton, Dryden, Danby, Enfield, Ulysses, and Caroline have all adopted resolutions supporting this study. He said City of Ithaca Mayor, Alan Cohen, has also written a letter of support. 20 January 19, 1999 Cathy Valentino, Town of Ithaca Supervisor, said the Town discussed the issue of an aquifer study at length at their town board meeting. The Board felt it would provide some, although limited benefit to the Town. She said it was clear to them that other municipalities can gain great benefits with moving forward and completing this study. Kenneth Horst, Town of Danby Supervisor, said the Town of Danby is also very supportive of mapping the aquifers. He said whenever there is a development under consideration the first question that comes up relates to how it will affect neighboring wells and water supply. He said they are really unable to answer some of these questions. He urged the Board to support this resolution. James Schug, Town of Dryden Supervisor, said although the Town of Dryden is co-owner of Bolton Point, 90 percent of the residents of Dryden are still on ground water. He said the Town supports this effort and urged the Board to support it also. Theresa Robinson, Town of Groton Supervisor, said that although the Village of Groton has public water, during the past summer there was a very low amount of water in the hills, and said it costs a lot of money to drill wells. She said there is a real need to know where the aquifers are in the areas, and urged the passage of the proposed resolution. Privilege of the Floor by Board Members Mr. Lane, District No. 14 Representative, said today the Board was presented with a draft resolution regarding the aquifer study and prior to this meeting the Planning and Intergovernmental Relations Committee met and endorsed the resolution. He said the resolution needs to be approved by the Budget and Quality Planning Committee at a meeting scheduled for January 21, 1999. Mr. Lane said it will come to the full Board for consideration on February 4`''. Mr. Joseph, District No. 12 Representative, said he was asked by a member of the public to remind Board members to use their microphones when speaking. Mr. Winch, District No. 8 Representative, announced that the Newfield Public Library was listed as one of the top ten libraries in the nation for its size. He said a lot of the credit goes to the Library Board of Trustees of which Mary Humpton is the Chair. Mr. Winch said this is a community library and has been so successful because of community support, financial support, and the volunteer efforts. Mr. Stein, District No. 3 Representative, said he is pleased that the various town supervisors attended this meeting supporting an effort that has very positive potential environmental impacts. He said this is a positive and progressive way to look at land -use development in those communities. Mr. Stein said he is glad to see that there is now greater recognition about impacts of development on certain environments in the towns. Mr. Penniman, District No. 15 Representative, thanked Pat Davies for her comments in support of public officials. He reported he attended the telecast Workforce Development Summit at BOCES hosted by Al Gore. He said it was well attended and there was a lot of emphasis placed on successful and innovative ways of teaming up employers with trainees. Mr. Penniman said he found it particularly interesting that in the last twenty years there has been an increasing wage gap between people with a high-school degree and those with a college education. He said this is a trend that really needs to be addressed. Mr. Totman, District No. 9 Representative, said he spoke with Representative Todd today. Mr. Todd is still undergoing therapy but is doing very well. 21 January 19, 1999 Ms. Blanchard, District No. 1 Representative, said as Supervisor of the Town of Caroline, Mr. Barber received a letter from the Tompkins County Highway Depai tment dated January 14 regarding the Lounsbery Road Bridge. In that letter, the Highway Department made a commitment to build that bridge in the year 20001. She said unfortunately Mr. Barber has already left the meeting; otherwise she would have let him know that was an error that will be corrected to state 2001. Chair's Report Ms. Mink made the following appointments to the Y2K Committee and said these members will focus on getting updates from their constituents on what is being done relative to this issue, and Wendy Skinner will publicize the information: Barbara Mink, Chair Lee Shurtleff, Deputy Fire, Disaster, and EMS Coordinator Fred Bonn, Chamber of Commerce Charles Nocera, American Red Cross Wendy Skinner, Public Information Coordinator Pat Vaughan, City of Ithaca Ms. Mink will also invite Ms. Pat Davies to join. Ms. Mink reported NYSAC has issued a news release regarding the effect of the clothing sales tax exemptions. She said an analysis indicates that reported State-wide clothing sales have decreased in successive temporary sales tax exemption on clothing weeks. This means that every holiday it gets less because the surprise factor is not there. Ms. Mink requested that committee chairs submit goals for 1999 by the February 16 Board meeting. Report from the County Administrator Mr. Erb reported the final 1999 budget is being printed at this time and should be available for distribution next week. Ms. Kiefer inquired into the status of the recent budget survey. Mr. Joseph said ten Board members returned the survey. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director Mr. Squires said at the last Board meeting he distributed a preliminary list of properties that have delinquent taxes. That list has been updated and there is a remarkable reduction in the number of properties. He said it now shows what is the lowest amount of back taxes due in a long time. At this time there is less than 60 parcels and slightly over $100,000 in arrears. Mr. Squires reported on the final payment of sales tax for 1998. He said the anticipated sales tax revenue for 1998 is close to the amount budgeted. Mr. Proto asked about the installment method of paying back taxes and asked for an update on how this is going and whether this has been successful. Mr. Stein requested a report on room tax revenue. 22 January 19, 1999 Addition of Resolution(s) to the Agenda It was MOVED by Ms. Blanchard, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to add the following resolution(s) to the agenda: Authorization to Execute a Grant Agreement with the New York State Department of Transportation - Tompkins County Airport - Regional Air Service Study Award of Contract - Architectural Services - Design of the New Tompkins County Public Library Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chair permission to withdraw the following resolution from the agenda: Approval of Contract between the County and the Chamber of Commerce/Convention and Visitors Bureau for Tourism Services Approval of Resolution(s) and Appointment(s) Under the Consent Agenda With the unanimous consent of those present, Resolution No. 8 was moved to the Consent Agenda. It was MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to approve the following resolution(s) and appointment(s) under the Consent Agenda: RESOLUTION NO. 8 - TO AMEND RESOLUTION NO. 29 OF FEBRUARY 3, 1998 - DETERMINATION AND CERTIFICATION OF COUNTY CLERK'S ALLOWANCE - ANNUAL EXPENSES FOR ADMINISTERING MORTGAGE TAX (Amended by Res. No. 15 of 2000) MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, pursuant to Section 262 of the Tax Law, recording officers are entitled to receive all their necessary expenses for purposes of administering mortgage taxes in their offices on approval and allowance by the State Tax Commission, and WHEREAS, the State Tax Commission, by resolution duly adopted July 1, 1946, did determine that such mortgage tax expenses be approved at the amount certified to the State Tax Commission by the County Board of Representatives provided it is a reasonable and necessary allowance for such expenses, and WHEREAS, the County Clerk has conducted a cost analysis and has recommended that the allowance for mortgage tax expenses be increased from $43,679 per annum to $52,118 per annum, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the sum of $52,118 per annum be, and the same hereby is, determined as a reasonable and necessary allowance of the Tompkins County Clerk, the recording officer of the County of Tompkins, for the hire of clerks and assistants and other expenses to assist in the administration of the mortgage recording tax law in her office, and that said sum of $52,118 is hereby certified to the State Tax Commission as the reasonable and necessary allowance for such expenses, RESOLVED, further, That the Clerk of the Board of Representatives is hereby directed to send a certified copy of this resolution, with her original signature thereon, to the State Tax Commission, 23 January 19, 1999 RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE II -20 Appointment(s) Service Delivery Area Private Industry Council Virginia Bryant - Private Industry Representative - term expires December 31, 2001 Human Rights Commission - terms expire December 31, 2001 Rebecca Aviles Michael Garcia Thomas Obuck Robert Skates Advisory Board on Indigent Representation Regi Teasley - teiiil expires December 31, 2000 Mr. Proto referred to the proposed Human Rights Commission membership, and questioned the length of time an applicant has resided in the community. Mr. Koplinka-Loehr said the advisory board in question solicited applicants and these are their recommendations. Mr. Proto said his concern is that the program committee was not aware that the advisory board was seeking candidates. He stated that due to problems in the past, the Board of Representatives was supposed to be made aware of any potential vacancies, and he did not receive any notice of vacancies. Ms. Davis said each year five seats on the Commission expire. She said public notices of vacancies occurred on Channel 13, the newspapers, and busses. The intent was not to usurp the authority of the Board to appoint, but to recommend people they feel would be able to fulfill the role of the Commission in the manner the Board would like it done. Mr. Proto requested that the appointment in question be postponed until the next meeting so that there may be an opportunity to review the applications that were received. Ms. Kiefer said when the Government Operations Committee considered this appointment, she was not aware that there were more applicants than those presented. Ms. Mink said that is a technical issue that the Committee can discuss. Ms. Kiefer requested that the appointment process in general be discussed at the Government Operations Committee. Ms. Davis noted the discussion that has taken place in no way casts aspersions upon the applicant, and that this is a technical matter in the appointment process and should not discourage them against service. With the unanimous consent of the those Board members present, the appointment of Shamita Alwani was withdrawn from the agenda. Report from the Health and Human Services Committee Mr. Winch, Chairman, reported the January 14 meeting was canceled due to a snow storm. He said he has begun the process of looking at 1999 goals, having received the 1998 goals and recommendations for 1999 from Mr. Proto, former Chairman. Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee met today. The way the program is structured they will review some divisions at one meeting and other divisions on the second meeting of the month. Today's meeting focused on Engineering, Solid Waste, and the Airport. The Committee approved the 24 January 19, 1999 submission of a pre -application to support a farm pesticide amnesty program. The grant will be for $25,000 and will come from the Environmental Protection Agency's Toxic and Clean Water programs and will be supplemented with $14,000 in-kind services from the Tompkins County Solid Waste. Ms. Blanchard said soon the Airport will be requesting proposals for telephone service in the terminal payphone area and for automatic teller machine services. Ms. Blanchard said the Committee heard an interesting presentation from APCOA,. the parking lot operator. More information will be gathered on this subject, as the Committee prepares to execute a new contract. Ms. Blanchard said Mr. Erb presented the Committee with a summary of snow control costs for the season to date. That one-page summary should have been distributed to all Board members. The Committee also reviewed the status of capital projects. RESOLUTION NO. 9 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION - TOMPKINS COUNTY AIRPORT - REGIONAL AIR SERVICE STUDY MOVED by Ms. Blanchard, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, the County recently contracted with a consultant, Nammack Associates, Fredericksburg, Virginia, to undertake an air service study of the Tompkins County market area, and WHEREAS, the purpose of the study was to ascertain the feasibility of attracting additional air service to the Tompkins County Airport, and WHEREAS, the consultant's report shows that Tompkins County is unable to show sufficient demand to warrant additional air service from its own market area at the present time, and WHEREAS, the New York State Department of Transportation (NYSDOT) has indicated a willingness to help with air service recruitment by financing an expansion of the air service study to incorporate the Elmira and Binghamton areas, and WHEREAS, to this end, NYSDOT has made a grant offer in the amount of $27,778 to cover the cost of conducting the expanded air service study for the Elmira and Binghamton areas and that both Elmira and Binghamton airports have agreed to cover any additional costs over and above the grant amount that may be necessary, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County does hereby accept the NYSDOT grant offer of $27,778, subject to all additional costs associated with this expanded study being borne by Elmira/Corning Regional Airport and by Binghamton Regional Airport, RESOLVED, further, That the Finance Director be and hereby is authorized to advance County monies up to the amount of $27,778 until reimbursement is received from NYSDOT and from Elmira/Corning and Binghamton Regional Airports. SEQR ACTION: TYPE 11-20 Report from the Public Safety Committee Mr. Evans, Chairman, reported the Committee has not met. The next meeting will be January 26 at noon. Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, reported the Committee has not met. The next meeting will be January 21 at 9:15 a.m. 25 January 19, 1999 Report from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the Committee met on January 7. At that meeting the Committee authorized an RFP process for a County -wide flyover; this will enhance the County's GIS maps. The Committee reviewed and postponed a resolution endorsing federal and state versions of the Hate Crimes Prevention Act. That issue should come before the Committee at the next meeting with additional information. Mr. Koplinka-Loehr said the Committee also discussed its goals for 1999. Those goals include restructuring the Department of Administration, the Administrative Manual Policy, and setting quality of life indicators for the departments that report to that Committee. Mr. Proto requested that the Committee include review of the appointment procedure also. Report from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee will meet on January 26. He reported he and Representative Joseph attended a meeting at the Chamber of Commerce along with representatives from the City to discuss the County's reasons for not lifting the sales tax on clothing and footwear. He said it was a good meeting and that the discussion went very well. Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee met on January 14. At that meeting Nemmeck Associates, the Airport Consultant made a presentation to the community. Mr. Stein said this year the arts and tourism responsibility has been folded into this Committee. One of the functions of the former Advisory Board on Tourism Development was to distribute guidelines and to receive and evaluate proposals for tourism grants that are paid out of the County budget through room tax. He said the Economic and Workforce Development Committee will be handling this responsibility until the Strategic Tourism Planning Board is ready to assume that responsibility. Ms. Mink said she hopes that those guidelines could be streamlined especially for groups who are asking for small amounts of money and having to fill out an extraordinary amount of paperwork. Mr. Stein said the Committee has been seeking applicants in the public to fill the membership of that board. The next meeting will be February 11. RESOLUTION NO. 10 - AUTHORIZING 1999 FEDERAL SECTION 5307 GRANT - TOMPKINS CONSOLIDATED AREA TRANSIT (TCAT) MOVED by Mr. Stein, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Secretary of the United States Department of Transportation is authorized to make grants for mass transportation projects pursuant to Section 5307 of Chapter 53, Title 49 of the United States Code (formerly Section 9, Federal Transit Act of 1964), and WHEREAS, the County of Tompkins is the designated recipient of Section 5307 urban formula transit funds and will apply on behalf of Tompkins Consolidated Area Transit (TCAT) to receive and use said funds, and WHEREAS, the County of Tompkins desires to submit a request for a grant of funds to the Federal Transit Administration, in the amount of $436,923, and WHEREAS, the Federal Section 5307 funds will be used as follows: transit operating assistance - $257,123 and capital equipment - $179,800, and WHEREAS, the projects were approved by the Ithaca -Tompkins County Transportation Council and are included on the 1994-99 Transportation Improvement Program, as amended, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives authorizes the County Contracts Coordinator to 26 January 19, 1999 execute and file an application on behalf of the County of Tompkins with the United States Depaitnient of Transportation and the New York State Department of Transportation for the 1999 Section 5307 Grant, RESOLVED, further, That the County Contracts Coordinator is authorized to execute grant agreements on behalf of the County of Tompkins with the United States Department of Transportation and the New York State Department of Transportation, and any third party subcontractor necessary to complete these projects. SEQR ACTION: TYPE II -20 Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met on January 14 and will meet again on January 28 at 3 p.m. Report from the Electric Power Committee Mr. Stein, Chairman, reported he has been in constant contact with Gordon Boyd, Consultant. He said they have come to the end of their negotiations with NYSEG Solutions. It appears an agreement will be ready for consideration in the next week. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met this morning and discussed the Y2K issue. At that meeting it became clear that the Information Technology Services Department does not have staff to take on the project. He said the Committee is looking at other options that include transferring a technical employee in the County to that Department or to put that project out to bid. Ms. Kiefer noted the Committee recommended an RFQ process. Ms. Kiefer noted the Committee recommended an RFQ process. Mr. Evans said he would prefer to do the project in-house. Mr. Evans said the Committee also discussed of proposed flyover for the GIS system. The next meeting will be February 2. Report from the Library Coordination Committee Mr. Proto, Chairman, reported an organizational meeting of the Committee will be held on January 22 at 10:30 p.m. in the Scott B. Heyman Conference Room. He asked that members bring copies of Ms. Mink's charge to the Committee and suggestions for carrying out that charge. Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, reported the Committee met last week with the consultants and had discussion that was primarily focused around the data that the consultants have been collecting. The consultant told the Committee that the County was doing a good job trying to keep the jail population down. Mr. Joseph said this means the easy answers have already been implemented, and the Consultants will need to focus on more creative ways to reduce the population. Mr. Joseph said the Committee also spent time constructing a survey that tries to get at attitudes towards the purpose of the Jail, alternatives to incarceration, crime prevention, and various other topics. Report and Presentation of Resolution(s) from the Library Construction Committee Ms. Mink, Chair, reported the Committee met this afternoon and business conducted at that meeting is reflected in the resolution. She said when the initial discussions took place about the Library moving to the Woolworth building, there was discussion about including some sort of coffee shop, restaurant, or food venue in that building. She said it was popular at the time because it felt like what libraries across the country are doing and would be a service to patrons, another draw to downtown, and 27 January 19, 1999 replacing something that had been part of the downtown scene for thirty years (the Woolworth's Diner). She said there has been tremendous pressure, resistance, and warnings from the City of Ithaca about putting any kind of food service in the Library. She said this issue has not yet been decided and she would like to hear from the community how they feel about having some type of coffee shop in the Library. RESOLUTION NO. 11 - AWARD OF CONTRACT - ARCHITECTURAL SERVICES - DESIGN OF THE NEW TOMPKINS COUNTY PUBLIC LIBRARY MOVED by Ms. Blanchard, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, in November 1998, seven firms were invited to submit their architectural qualifications for the design of the new public library in the existing building at 115 East Green Street, and WHEREAS, five firms submitted their qualifications and were interviewed, now therefore be it RESOLVED, on recommendation of the Library Construction Committee, That the proposal submitted by Quinlivan, Pierik, and Krause of Syracuse, New York be accepted and that the County Administrator is hereby directed to execute a contract in the amount not to exceed $417,800 contingent upon successful completion of contract negotiations and that the funds are available in Capital Project Account HB 1641.9239, RESOLVED, further, That the County Administrator is hereby authorized to execute change orders up to ten percent of the architectural contract. SEQR ACTION: TYPE I1-20 Approval of Minutes of January 5, 1999 It was MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to approve the minutes of January 5 as corrected. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 7:04 p.m. 28 February 2, 1999 Regular Meeting Called to Order The meeting was called to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. Excused: 2 (Representatives Todd and Winch). Privilege of the Floor by the Public Fay Gougakis, City of Ithaca, again spoke in opposition of the Lake Source Cooling Project. She distributed copies of her comments. Privilege of the Floor by Board Members Mr. Proto, District No. 7 Representative, spoke about a recent article in Business Week that mentioned the Tompkins County Trust Company as one of the undiscovered nuggets in the United States. It was under one of the strategies for investing. The University, the employment, and Rich Park were also mentioned in the article. Mr. Lane, District No. 14 Representative, announced that Saturday is the annual Sertoma Club pancake breakfast at the Dryden Fire Station. The proceeds go to help many community events and programs. Chair's Report Chair Mink reminded the Board of the Special Leadership Council meeting scheduled for February 4 at 2:30 p.m. to discuss the Partner's for Quality program. She urged Board members to attend. She also reported on the newly appointed Tompkins County Y2K Information Network. The committee met for the first time this morning. The committee will be primarily gathering information and disseminating it. The committee will provide reliable and sensible information on ways that individuals can prepare for potential disruptions in their lives as well as address the idea of community preparedness. The committee will also supply referral numbers and information contacts for issues that reach beyond the County's borders. In addition, she reminded committee chairs to discuss briefly at the next Board meeting their committees' goals for 1999. Ms. Kiefer requested a copy of the Y2K committee membership and meeting schedule. Additions of Resolution(s) to the Agenda It was MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present, to add to the agenda the resolution entitled Approval of Master Agreement for Purchase of Electrical Power. Withdrawal of Resolution(s) from the Agenda 29 February 2, 1999 Chair Mink gave Ms. Blanchard permission to withdraw from the agenda the resolution entitled Appropriation from Contingent Fund - Snow Removal Equipment - Buildings and Grounds. Report from the County Administrator Mr. Erb brought to the Board's attention that the State of New York is the only State in the Union that has not come into compliance with the Adoption and Safe Family Act of 1997. The deadline to act was January 29, 1999. This means a loss of $42 million for the State for Federal Foster Care funding. As a result, the loss to Tompkins County is $135,000 per month until the situation is rectified. It is not clear if counties will be reimbursed for expenditures after the deadline. He and Mary Pat Dolan, Social Services Commissioner, have contacted Assemblyman Luster, Senator Seward, and Governor Pataki to express their concern over this funding. They have requested the State move diligently to pass legislation placing the State in compliance and holding the counties harmless for the loss of Federal funds, to appropriate State funds to the local expenditures after January of 1999, and to re -instate the State's commitment to share the financial risks created by new State and Federal mandates. Assemblyman Luster informed us the Senate adopted the Governor's bill in December and the Assembly has not. The disagreements are based on criteria for disqualification of prospective foster or adoptive parents, standards for termination of parental rights, and identification of situations that allow suspension of reasonable efforts towards family reunification. Other counties have also contacted their State legislators to relay their concerns. He will keep the Board informed of the situation. Mr. Erb reported the Foodnet operation has been on a month-to-month basis at the Biggs building since last September. Notification has been received that they now have a date of February 19, 1999, to vacate the premise. Foodnet will reopen February 24 at their new location. Mr. Erb reported the Library steps are currently closed. However, the ramp is in operation. As of late Friday, the decision was made by Buildings and Grounds in conjunction with the Library that continuing deterioration of the steps had gotten to the point that there was a public safety hazard present. Options are being studied on how to and if to repair the steps at this time. He will also keep the Board informed of this situation. Mr. Lane raised a concern that the State Department of Motor Vehicles was in the process of selling the photographs for driver's licenses and other information for commercial purposes. Apparently Senator Bruno found out about it and put a halt to it. He said there had been questions raised in the past about the reasons for centralizing driver's licenses in Albany. Many states process photographs at the local county offices. It was said that centralizing was more efficient. Report from the County Attorney Mr. Theisen reported the Tobacco litigation has been appealed by New York City, Erie County, and Westchester County. He said New York City could have an adverse affect on the settlement as far as Tompkins County is concerned. New York City feels the settlement should have been based on actual Medicaid expenses of each county versus population. Report from the Finance Director Mr. Squires said he did not have a report. 30 February 2, 1999 Resolution(s) Approved Under the Consent Agenda It was MOVED by Mr. Proto, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present, to approve the following resolutions under the Consent Agenda: RESOLUTION NO. 12 - AUTHORIZATION TO EXECUTE A LEASE AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR LAND OCCUPIED BY THE VHF OMNIDIRECTIONAL RANGE (VOR) STATION - TOMPKINS COUNTY AIRPORT MOVED by Mr. Proto, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present, under the Consent Agenda. WHEREAS, the County has leased a parcel of land measuring approximately 0.23 acres to the FAA for the purpose of maintaining a VOR navigation aid at the Tompkins County Airport, and WHEREAS, said lease expired on September 30, 1998, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator be and hereby is authorized to execute an agreement with the FAA for a 20 -year period beginning on October 1, 1998 and ending September 30, 2018 for no monetary consideration, it being mutually agreed that the rights extended to the FAA within the lease agreement are in consideration of the obligations assumed by the FAA in its operation and maintenance of the VOR navigation aid. SEQR ACTION: TYPE II -20 RESOLUTION NO. 13 - AUTHORIZATION TO EXECUTE AN AGREEMENT WITH THE CITY OF ITHACA FOR PURPOSES OF DOWNTOWN BUSINESS IMPROVEMENT DISTRICT MOVED by Mr. Proto, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present, under the Consent Agenda. WHEREAS, the Ithaca Downtown Business Improvement District (BID) will provide programs and services that will benefit all property owners and tenants within its boundaries, and WHEREAS, Tompkins County is a property owner within the boundaries of the Ithaca downtown BID, and WHEREAS, the BID program of services, including business retention and development, retail marketing, and promotion, are ones that will potentially benefit the County by expanding the sales and property tax base, and WHEREAS, the County is committed to the BID concept as a vehicle that establishes the partnership between the private and public sectors so essential to a successful economic development program, and WHEREAS, on the basis of an opinion issued by the State of New York Office of Real Property Tax Services stating that the enabling legislation for BIDs did not intend to impose financial liability regarding the BID assessment on tax-exempt properties, these properties have been excluded from the BID assessment, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That the County be authorized to execute an agreement with the City of Ithaca in an amount not to exceed $5,980 for the services described in the BID Plan dated July 1, 1996, RESOLVED, further, That the County Administrator or designee be authorized to execute such an agreement. SEQR ACTION: TYPE II -20 31 February 2, 1999 Appointment(s) Approved Under the Consent Agenda It was MOVED by Mr. Proto, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present, to approve the following appointments under the Consent Agenda: Advisory Board on Indigent Representation M. Alan Hays - Term expiration December 31, 2001 Criminal Justice Advisory/Alternatives to Incarceration Board Nancy Zahler - At -large Representative - Term expiration December 31, 1999 Family Court Advisory Council William Cornell - Police Agency Representative - Term expiration December 31, 1999 Southern Tier East Regional Planning Development Board Daniel Winch - County Representative - Term expiration December 31, 2000 James Schug - Elected Official Representative - Term expiration December 31, 2001 James Hanson - County Planning Department Representative - Term expiration December 31, 2001 Dammi Herath - Minority Representative - Term expiration December 31, 2001 Soil and Water Conservation District Matthew Dedrick - Farm Bureau Representative - Term expiration December 31, 2001 County Planning Advisory Board Cheryl Nickel - At -large Representative - Term expiration December 31, 2001 Fish and Wildlife Management Board Ronald Updike - Term expiration December 31, 2000 Library Board of Trustees Carl Gortzig - Term expiration December 31, 2001 Elsie Freeman Finch - Term expiration December 31, 2001 Report from the Health and Human Services Committee Ms. Davis, Vice Chair, said the committee has not met. The next meeting is February 11 at 9:15 a.m. She reminded committee members to submit the goals they wish to discuss at the next meeting. Report from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, said the committee met this morning. The committee discussed issues related to Buildings and Grounds. She reported that because of some of the slightly improved reimbursement schedule for the New York State Court System, the County will be receiving a little more money from the Court System for maintenance of the Courthouse facility for the period of April 1998 to April 1999. She noted the next meeting is scheduled for February 16 and reported that Representative Todd will be attending the meeting. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, said the committee met January 26. The resolutions approved by the committee are reflected on the agenda. The committee heard a lengthy report from Sheriff Meskill on the progress in the Department. It was stated that he was able to operate one weekend with no board -outs. Mr. Evans stated that he questioned the Sheriff about a complaint he received that the Jail library was 32 February 2, 1999 being used as a dormitory for people to sleep in. The Sheriff stated he had verbal approval to do it and that he was applying for a waiver to continue. It was noted that the library is only used at night and is open during the day. Assigned Counsel reported that the money spent in 1998 is up even though crime is down because of an increase in family court cases. STOP -DWI reported that approximately 14 percent more county -wide arrests were made for DWI and that the accident rates involving alcohol continue to decrease. The committee discussed Fire, Disaster, and EMS and 911 issues. It was reported that it would cost $34,000 to fix the Y2K problems in his department. A schedule was provided for the committee. RESOLUTION NO. 14 - AUTHORIZING A LEASE AGREEMENT FOR THE USE OF A COUNTY FACILITY LOCATED ON THE WEST SIDE OF ITHACA TO BE USED BY THE NEW YORK STATE POLICE AS A SATELLITE MOVED by Mr. Evans, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Board of Representatives supports the presence of the New York State Police on the west side of Ithaca, and WHEREAS, the Board wishes to provide a County -owned facility for such use, and WHEREAS, this is a cost effective way to supplement existing services on the west side of the lake at a savings to the County of several hundred thousand dollars each year, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure and Public Safety Committees, That the County Administrator be authorized to execute an agreement with the New York State Police which continues the current lease terms through December 31, 1999, at no cost to the State Police. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Budget and Qualitv Planning Committee Mr. Joseph, Chairman, said he did not have a report. RESOLUTION NO. 15 — AMENDMENT TO FISCAL POLICY 05-02 REGARDING TRANSFER OF FUNDS MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote by members present. WHEREAS, Fiscal Policy 05-02, Section 05-01 states that transfers require no approval beyond the Director of Finance and are to appear on the program committee agenda as an information only item, and WHEREAS, in order to streamline procedures and give departments the ability to function without undue delays the Board of Representatives changed the Fiscal Policy to allow transfers to happen with notification only to program committees, and WHEREAS, the Policy further states that the program committee may reject the transfer, and WHEREAS, the possibility that a committee can reject a transfer defeats the purpose of the policy since departments must still wait for the program committee to decide not to act, and WHEREAS, the committee option to reject transfers has rarely, if ever, been exercised, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That program committees may not reject the transfer, and that Section 5.01, item A be reworded as follows: 33 February 2, 1999 A. WITHIN BUDGETING UNITS AND DESIGNATED PROGRAMS. Transfers of funds within a budgeting unit or designated program are requested by the budgeting unit and reviewed and commented upon by the Director of Finance. They require no approval beyond the Director of Finance, but they must appear as an information item on the agenda of the next regularly scheduled meeting of the applicable program committee; the program committee is not required to take action to approve the transfer. Transfers affecting total funding for not-for-profit agency grant(s) must be authorized by the program committee. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 16 — SUSPENDING THE RULES OF THE BOARD — CAPITAL PROGRAM AND BUDGET AND QUALITY PLANNING COMMITTEE MEMBERSHIP MOVED by Mr. Joseph, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the Rules of the Board are hereby suspended during the 2000 budget review process to allow every Board of Representatives member in attendance at the budget review meetings held by the Budget and Quality Planning Committee to become a member of the Budget and Quality Planning Committee and have voting privileges. SEQR ACTION: TYPE II -20 Report from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, said the committee has not met. The next meeting is February 4. He highlighted agenda items. The committee will be looking at proposed amendments to the Human Rights Commission bylaws. The proposed amendments clarify the separation between the Commissioners and staff. The committee will also consider a resolution supporting the hate crimes bills as well as discussing committee goals. Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations, and Education Committee Mr. Lane, Chairman, said the committee met January 26. The committee made liaison assignments and discussed goals. The committee heard a presentation about snowmobile trails and approved a resolution asking the Planning Department to administer funds for maintenance of snowmobile trails. The committee briefly discussed the progress of the scenic byways. He reported on a meeting concerning youth services, particularly the Recreation Partnership. He said there was great representation from the municipalities at the meeting. The dialogue centered around the continuation of the Recreation Partnership agreement that expires this year. That agreement has do with funding, which the county is a player in. The general feeling was to continue with this partnership. All municipalities are involved except the Town of Newfield and Town of Lansing. There was also discussion about other ways to cooperate and coordinate. Additional meetings will be held. A group of people will be meeting with Cathy Valentino acting as chair to draft the framework for an agreement to extend the Recreation Partnership. RESOLUTION NO. 17 - RECOMMENDING A UNIFIED REGIONAL APPROACH FOR THE PROVISION OF WATER AND SEWER SERVICES FOR THE RESIDENTS OF TOMPKINS COUNTY 34 February 2, 1999 MOVED by Mr. Lane, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Planning Advisory Board (PAB) has been tracking progress on efforts to develop unified regional approaches to the provision of water and sewer services within Tompkins County, and WHEREAS, the PAB sponsored the preparation of a report entitled "Coordinating Wastewater Services: Management Options" (dated July 1997) such report having been accepted and forwarded to TCAD for inclusion in the Economic Development Strategy for Tompkins County, and WHEREAS, the PAB has also followed with interest the progress of intermunicipal planning and discussions for integration of the Bolton Point, City of Ithaca, and Cornell University water -supply systems, and WHEREAS, these initiatives related to public utilities now appear to be nearing a point where regional systems can become a reality through intermunicipal cooperative efforts aided by an award of $7.4 million from New York State to fund the first two years of a multi-year program that will result in a regional sewer system within the County, and WHEREAS, the improved and expanded sewer system will have significant environmental benefits with respect to the water quality of Cayuga Lake, particularly in terms of potential reductions in phosphorus and other nutrient loads, and WHEREAS, discussions among the City, Bolton Point, and Cornell appear to be moving toward an intermunicipal regional public water system within the county, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee and the Planning Advisory Board, That the Board of Representatives urges the City of Ithaca and the Towns of Ithaca, Lansing, and Dryden, and the Villages of Cayuga Heights and Lansing to move forward with all due speed to implement the program of sewer improvements required to establish a regional sewer system, RESOLVED, further, That the City of Ithaca, Bolton Point, and Cornell University are encouraged to implement a consolidated plan now under discussion for the establishment of a regional water system. SEQR ACTION : TYPE 1I-20 RESOLUTION NO: 18 - ALLOCATING FUNDING FOR SURFICIAL AQUIFER MAP OF TOMPKINS COUNTY MOVED by Mr. Lane, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has a need to map surficial aquifers within its boundary to locate and protect the aquifers that are the sources of drinking water and to also address land -use issues that may affect the quality and quantity of its water resources, and WHEREAS, the Tompkins County Water Resources Council has concluded that there is insufficient published aquifer information in Tompkins County to define the surficial aquifers, and WHEREAS, the Tompkins County Water Resources Council, at its regular meeting on December 14, 1998, voted to request that the Tompkins County Board of Representatives provide the funding for the Surficial Aquifer Mapping to be completed by the United States Geological Survey of Ithaca, New York, and WHEREAS, the environmental protection process possible through this intermunicipal cooperative study is long-term, cost effective, and consistent with goals of Tompkins County, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education and Budget and Quality Planning Committees, That Tompkins County will contribute 60 percent (not to exceed $27,000), of the total cost of $45,000 for this project (USGS will match 40 percent, or $18,000), 35 February 2, 1999 RESOLVED, further, That funds (not to exceed $27,000) will be allocated from the Contingency Fund (1990.5440) and transferred to Account A8020.5440 (Planning Department), RESOLVED, further, That the Tompkins County Planning Department is designated to coordinate this project on behalf of the Water Resources Council, RESOLVED, further, That the County will pursue alternative means of funding to include speaking with State legislators, pursuing through the State Environmental Bond Act, etc. SEQR ACTION: TYPE II -18 RESOLUTION NO. 19 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Mr. Lane, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of Facilities and Infrastructure and Planning. Intergovernmental Relations and Education Committees, That the Director of Finance be directed to make the following budget adjustments on his books: FACILITIES AND INFRASTRUCTURE Buildings and Grounds (#3) Revenue Acct Title Amt Approp Acct Title(s) 1620 43021 Court Facilities $5,000 1620 54470 Building Repairs Explanation: Materials needed to modify the Law Guardian Office to accommodate the OCA Hearing Examiner position. PLANNING, INTERGOVERNMENTAL RELATIONS AND EDUCATION COMMITTEE Planning (#2) Revenue Acct Title Amt Approp Acct Title(s) 8029 43959 State Aid $4,484.17 8029 54400 Program Expense Revenue Explanation: Snowmobile Trail Grant received. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, said the committee has not met. The next meeting is February 11. He reminded committee members that the guidelines for tourism grants have been distributed for review. The committee will be reviewing the resumes submitted for the Strategic Tourism Planning Board. RESOLUTION NO. 20 - APPROVAL OF CONTRACT BETWEEN THE COUNTY AND THE CHAMBER OF COMMERCE/CONVENTION AND VISITORS BUREAU FOR TOURISM SERVICES MOVED by Mr. Stein, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. WHEREAS, the Board of Representatives has contracted with the Tompkins County Chamber of Commerce (the "Chamber") for the past three years to carry out services as part of the County's tourism program, and WHEREAS, that contract has expired on December 31, 1998, and 36 February 2, 1999 WHEREAS, the County has provided funding for this contract entirely from the Room Tax account, and WHEREAS, a new three-year contract for tourism services has been negotiated and agreed upon between the Chamber and the County, now therefore be it RESOLVED, on recommendation of the Arts, Culture and Tourism Committee of 1998, That the contract between the Chamber and the County for the period January 1, 1999, through December 31, 2001, is hereby approved, RESOLVED, further, That all funds for this contract shall be taken from 6475.54497 Room Tax account as approved in the 1999 County Budget, or as approved each subsequent year. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Electric Power Committee Mr. Stein, Chairman, distributed and reviewed the revised draft master agreement for supplying electric power to members of the Tompkins and Tioga Counties Electric and Gas Alliance. He said this agreement has been reviewed by the consultants, NYSEG Solutions, both County Attorneys' offices, and Tompkins County's Contracts Coordinator. He said the contract is for two years. He reported it is the responsibility of NYSEG Solutions to mail the contract to all potential customers who have indicated they were interested last October. It is a two-year commitment and in all cases the customer will be paying less. He said it could be assumed that the savings allocated in Tompkins County is around $300,000. He said both counties are being urged to act on this quickly because NYSEG Solutions will not guarantee these prices after March 31, 1999. He said the only downside to this is that customers will receive two bills: one from NYSEG for the cost of distributing electricity over their lines and the other will be from NYSEG Solutions for the actual purchase of electricity. RESOLUTION NO. 21 - APPROVAL OF MASTER AGREEMENT FOR PURCHASE OF ELECTRIC POWER (Amended by Res. No. 88 of 1999) MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the Electric Power Committee has been working with a counterpart committee in Tioga County to form a partnership called the "Tompkins and Tioga Counties Electric and Gas Alliance (EGA)", and WHEREAS, the EGA has worked closely with consultants retained by both counties, Salerni and Boyd, to develop a Master Agreement, and WHEREAS, the Board authorized the members of the County's Electric Power Committee working through the EGA to take bids for the purchase of electric power and negotiate a Master Agreement, and WHEREAS, such an agreement has been bid, negotiated, reviewed, and approved by all pertinent staff of the County including the County Attorney, and WHEREAS, time is of the essence to offer the terms of this Master Agreement to the groups of consumers approved by the Public Service Commission, now therefore be RESOLVED, on recommendation of the three Board Members of the Electric Power Committee, That the Master Agreement dated February, 1999 is hereby approved by the Board of Representatives. SEQR ACTION: TYPE II -20 Report from the Information Management Services Mr. Evans, Chairman, said the committee met today and reviewed the status of the Y2K project. He reported the equipment inventory is complete and the software and database inventory is expected to 37 February 2, 1999 be completed by February 16. He said the committee discussed putting out a Request for Quotations which is a request to do the project at an hourly rate rather than a fixed rate at a cost not to exceed $25,000. It is expected the project will be complete by July 1. Mr. Potter, Interim Director of Information Technology Services, reported to the committee about the Flyover project that will take place in early Spring. Ms. Kiefer noted that doing the Request for Quotations allows the County to solicit vendors from both the local and State level. Report from the Library Construction Committee Ms. Mink, Chair, said the committee met this afternoon. The contract negotiations were completed with the architects. The architects will be meeting with the stakeholders group Thursday. The committee briefly discussed the coffee shop service. She said to date there have been 209 responses. The committee, including City and County Representatives, decided to focus on building a library that the entire community will be happy with and that people using the library will feel comfortable walking to the Commons. Report from the Library Coordination Committee Mr. Proto, Chairman, said the committee met and the minutes reflect much of the discussion. The committee will be gathering statistics. It was suggested that the committee meet at each of the rural libraries at least once. He said in answer to the concern raised, it is not the committee's intention to take over the rural libraries. It is the committee's charge to help them do what they do better. He said the committee will receive a report dated in the 1950's that studied library federation and resulted in creation of a system. The next meeting is February 9. Report of the Public Safety Building Space Committee Mr. Joseph, Chairman, said the committee and consultants are still in the information -gathering phase of the project. He asked that questionnaires be returned. Other Business Ms. Blanchard, District No. 1 Representative, announced that this Friday in Rochester there will be an open forum for the United States Secretary of Transportation to hear comments from airports on how to solve the problem of high fares and support air service in small communities. She said Robert Nicholas, Airport Manager, will be attending. Mr. Proto, District No. 7 Representative, announced this week was Immaculate Conception School's open house and invited Board members to stop by. Approval of Minutes It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the minutes of the January 19, 1999, meeting as corrected. Adjournment The meeting adjourned at 6:47 p.m. 38 February 16, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. Excused: 2 (Representatives Todd and Totman). Presentation of Proclamation(s) Chair Mink presented a proclamation declaring the year of 1999 to be International Year of the Older Person in Tompkins County to: Irene Stein, Director of the Office for the Aging; Christine Decker of the Ithaca College Gerontology Institute; Carol Eichler of the Reconstruction Home; and Marilyn Kinner of the Senior Citizens Council. Privilege of the Floor by the Public Fay Gougakis, City of Ithaca, restated her concerns surrounding the Cornell University's Lake Source Cooling Project. She said more information will become available in the coming months that will show the negative impacts': the project will have. Ms. Gougakis also expressed concern for the Harm Reduction Program and said she feels the community should be able to speak on this subject at an open forum before any decision is made. Privilege of the Floor by Board Members Mr. Proto, District No. 7 Representative, spoke of the Harm Reduction Program, and said the County Board is not being asked to do anything at this time. The material that was distributed at the media conference last week will be distributed to Board members and senior staff. Mr. Proto said questions relating to this subject should be directed to George Ferrari of AIDS Work, Alice Cole of the Health Department, or Dr. William Klepeck who is the County Medical Director. Mr. Lane, District No. 14 Representative, provided the Board an update on the activities of the Intermunicipal Cable Commission. He said most members have joined a consortium for negotiations with Time Warner Cable. They have held two public hearings, surveyed consultants and have sent out surveys, and appointed task forces who have done extensive -in-depth reporting on the Pegasys system. Mr. Lane said the next step will be to issue an RFP to cable systems for the system they are looking for. He commended Pat Vaughan of the City of Ithaca for her leadership with the task forces. He said the Cable Commission has for the first time, sent out due statements to municipalities. Ms. Davis introduced members of the Human Rights Commission in attendance. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote by members present, the following resolution additions were made to the Consent Agenda: Audit of Final Payment - Kline Boulevard - Phase II - Economy Paving Company, Inc. Audit of Final Payment - Runway 14-32 Rehabilitation Phase II, Santaro Industries, Inc. 39 February 16, 1999 Chair's Report Ms. Mink asked that those Committees who have adopted goals read them during the committee reports. Ms. Mink announced United States Senator Charles Schumer will be here tomorrow evening at 6 p.m. to discuss economic development. The format will be a presentation to him about local concerns. Mr. Stein said this meeting will be televised live on Channel 53. Report from the County Administrator Mr. Erb reported the impasse at the State Legislature about the Safe Families Act has been resolved. He reported on the Governor's budget and said it calls for centralizing vehicle licensing and renewals. He will work with the County Clerk to see what the impact of this will be. Mr. Erb said he will be attending the NYSAC Conference from February 22 through March 1. He requested an executive session to discuss labor negotiations. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director Mr. Squires had no report. Approval of Resolution(s) Under the Consent Agenda It was MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present, to approve the following resolution(s) under the Consent Agenda: RESOLUTION NO. 22 - AMENDING THE RULES OF THE BOARD OF REPRESENTATIVES MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, it is desirable the order of business at each session of the Board of Representatives be reordered, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That Rule IV, Order of Business, of the Rules of the Board of Representatives is hereby amended as follows: RULE IV - ORDER OF BUSINESS The order of business at each session, except at such times as may be set apart for the consideration of special orders of the day, shall be as follows: 1. Pledge of Allegiance to the Flag 2. Roll Call of Members 3. Presentation of Petitions, Communications and Notices 4. Announcement of Special Orders of the Day 5. Privilege of the Floor A. Public B. Board Members 8. [6.]Resolutions Added to and Withdrawn from the Agenda 40 February 16, 1999 6. [7.]Chair's Report, and Chair's Appointments 7. [8.]Reports by County Administrator, County Attorney, and Finance Director 9. Consent Agenda 10. Standing Committees: A. Report B. Motions and Resolutions 11. Reports of Special Committees 12. Individual Member -Filed Resolutions 13. Unfinished Business 14. Minutes of Previous Meeting 15. Adjournment 8.[(6)] Resolutions Added to and Withdrawn from the Agenda All resolutions to be acted upon at any regular meeting, exclusive of a resolution brought on by a motion to reconsider, shall be pre -filed in the office of the Clerk of the Board not later than 5 p.m. seven (7) days preceding the date of the next meeting. At all other meetings, resolutions must be pre -filed not later than forty-eight (48) hours preceding the date and time set for the meeting. Within forty-eight (48) hours following the pre -filing deadline the Clerk shall prepare and mail to each member an agenda of the order of business for each meeting listing titles of resolutions to be presented and enclosing copies of pre -filed resolutions. The agenda for special meetings shall be placed upon each member's desk before the meeting is called to order. Any resolution not set forth in the order of business shall be tabled by the Chair until the next meeting of the Board, unless upon motion regularly made by a member present, passed by a two-thirds total of the whole Board, authorizes the consideration of the resolution. Resolutions on the agenda for a meeting may be withdrawn at the request of the sponsoring committee Chair and with the consent of the Chair of the Board. Any resolution that has been recommended for Board action by more than one Committee of the Board shall appear on the Board agenda in the form approved by the final Committee to vote on it, in a format specifying differences from the wording approved by other Committees. 64(7)] Chair's Report, and Chair's Appointments The chair shall report on any items deemed appropriate, shall announce all appointments made by authority of the Chair, and shall present all those appointments required to be nominated by the Chair and approved by the Board. 7.1(8)1 Reports of the County Administrator, County Attorney, and Director of Finance These three officials shall report on any items deemed appropriate. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 23 - APPROVAL OF DESIGNATIONS OF SUCCESSORS MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, the County Charter at Section 31.08 specifies that the County Administrator and specified department heads shall designate in writing, and in order of succession, the deputies (or in the 41 February 16, 1999 absence of officially designated deputies, the employees of the department) who shall possess the powers and perform the duties of the principal in the event of the latter's absence from the County or inability to perform or exercise the powers of the office, and WHEREAS, the Charter further requires those designations, except department heads elected on a county -wide basis, to be approved by the Board of Representatives, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the following designations of successors are hereby approved, and RESOLVED, further, That this list is complete and supercedes all previous designations: County Administrator: Deputy County Administrator, Kathy West Deputy County Administrator, William Benjamin County Attorney: Deputy County Attorney Assistant County Attorney Commissioner of Social Services: Fire, Disaster, and EMS Coordinator: Director of Eligibility Director of Services Director of Administrative Services Legal Unit Administrator Assistant County Fire Coordinator, Lee Shurtleff Deputy Coordinator, Edward Olmstead Deputy Coordinator, Edward Smith Deputy Coordinator, Louis Withiam Deputy Coordinator, Gail Weinstein Public Health Director: Public Health Administrator Medical Examiner: Deputy Medical Examiner, Jerome Nosanchuk, M.D. Deputy Medical Examiner, William Klepack, M.D. Deputy Medical Examiner, William Field, M.D. Mental Health Commissioner: Medical Director Director of Mental Health Clinic Director of Day Program Director of Finance: Budget and Finance Manager, Helen Beach Commissioner of Personnel: Benefits Manager Commissioner of Public Works: County Administrator RESOLVED, further, That pursuant to Tompkins County Charter and Code, Article 11, Section 11.02, designations specified for the Commissioner of Public Works be as follows: County Superintendent of Highways — Highway Manager County Engineer — Senior Civil Engineer Code Enforcement Official — Architectural Designer SEQR ACTION: TYPE 11-20 RESOLUTION NO. 24 - DELEGATION OF AUTHORITY TO AUTHORIZE CERTAIN TAX ROLL CORRECTIONS AND TAX REFUNDS UNDER $2500 42 February 16, 1999 MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, Section 554 of the Real Property Tax Law authorized a tax levying body to delegate the correction of tax rolls due to a clerical error, an error in essential fact, or an unlawful entry (an unlawful entry is any information on the tax roll that violates the Real Property Tax Law), and WHEREAS, Section 556 of the Real Property Tax Law authorized a tax levying body to delegate the payment of tax refunds due to a clerical error, an error in essential fact, or an unlawful entry (an unlawful entry is any information on the tax roll that violates the Real Property Tax Law), and WHEREAS, it is the opinion of the Government Operations Committee, That such delegation would be beneficial to the taxpayer and more efficient in processing said refunds, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the County Director of Assessment shall transmit corrections and/or refund recommendations to the County Administrator, RESOLVED, further, That the County Administrator is hereby authorized to make tax roll corrections and /or payments of any refunds as if the Board of Representatives had performed this audit in compliance with Paragraph 1-8 of Section 554 and 1-7 of Section 566, RESOLVED, further, That any Tax Roll correction and/or refund of $2500 or more must be approved by the Board of Representatives pursuant to Paragraph 9(a) and Paragraph 8(a) of Section 556 of the Real Property Tax Law, RESOLVED, further, That the County Administrator shall transmit on or before the 15th day of each month a report to the Board of Representatives of all the corrections and refunds processed, RESOLVED, further, That this resolution shall only be in effect during the calendar year 1999. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 25 - AUDIT OF FINAL PAYMENT - KLINE BOULEVARD - PHASE II - ECONOMY PAVING CO., INC. MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, Economy Paving Co., Inc., has completed their construction contract for the Kline Boulevard - Phase II project, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Economy Paving Co. Inc. 2 (Final) HT5601.56.13 $3,404.32 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HT5601.59239 56.13. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 26 - AUTHORIZATION TO APPLY FOR FEDERAL SECTION 5311 RURAL TRANSIT CAPITAL GRANT FOR TCAT-1999 MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. 43 February 16, 1999 WHEREAS, TCAT recommends that the County of Tompkins submit a request for a $264,000 federal grant to the New York State Department of Transportation and the United States Department of Transportation, pursuant to Section 5311 of Title 49, Chapter 53, United States Code as amended, for a project to purchase up to six (6) medium duty transit buses, under 30 ft., in length, for TCAT rural transit serving the City of Ithaca, and Towns of Ithaca, Dryden, Caroline, Danby, and Lansing in Tompkins County, and Towns of Berkshire, Richford, and Newark Valley in Tioga County, to be operated by Tioga Transport, Inc., under contracts with Tompkins County and TCAT, and WHEREAS, the grant budget will be $330,000, with $264,000 from Federal FTA Section 5311, $33,000 from New York State, and $33,000 from Tioga Transport, Inc., now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Board of Representatives authorizes the Contracts Coordinator to act on behalf of the County of Tompkins to sign the grant application and to progress and complete the above-named project, RESOLVED, further, That the Contracts Coordinator is authorized to sign any contracts or agreements between the County of Tompkins and any third -party subcontractor necessary to complete the proj ect. SEQR ACTION: TYPE II -20 RESOLUTION NO. 27 - AUDIT OF FINAL PAYMENT - RUNWAY 14-32 REHABILITATION PHASE II, SANTARO INDUSTRIES, INC. MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, Santaro Industries, Inc. has completed their construction contract for the Runway 14-32 Rehabilitation - Phase II project, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the following claim against the County of Tompkins be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Santaro Industries, Inc. 5 (Final) HT5601.59239 $136,141.00 Project 56.15 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HT5601.59239 Project 56.15. SEQR ACTION: TYPE II -20 Chair's Appointments Ms. Mink made the following appointments: Personal Emergency Response Service Advisory Board Anne Timmerman - Health Department Representative, term expires December 31, 2000 Joan Murphy - Visiting Nurses Service Representative, term expires December 31, 1999 Approval of Appointment(s) Under the Consent Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Stein, and unanimously adopted by voice vote by members present, to approve the following appointment(s) under the Consent Agenda: Community Affirmative Action Committee 44 February 16, 1999 Michael Koplinka-Loehr, term expires December 31, 1999 Human Rights Commission Shamita Alwani, term expires December 31, 2001 Water Resources Technical Committee Craig Shutt, Chairman, term expires December 31, 1999 Water Resources Council Herbert Beckwith - Town of Lansing Representative, expiration term to be determined Environmental Management Council Ed Cope - Town of Caroline Representative, term expires December 31, 1999 Community Mental Health Services Board - Substance Abuse Subcommittee Robin Swartwood - Community Member Representative, term expires December 31, 2002 Arthur Hardison - Community Member Representative, term expires December 31, 1999 Community Mental Health Services Board David Spano - Community Member Representative, term expires December 31, 2002 Ms. Mink offered an opportunity for the Human Rights Commission to address the Board. Ms. Muchan, Chair of the Human Rights Commission, thanked the Board for approval of the appointment of Ms. Alwani. She said the Commission receives approximately 100 inquiries each week and as the community is better educated, the more this number increases. She asked that the Board keep this in mind during the budget season. Report from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, said the Committee will have their list of goals for 1999 ready for the next meeting. The Committee met this morning and heard a report from the Highway Division on projects they have submitted for funding through the T-21 program. Definitive information should be received in approximately one month on which projects will be included in the Statewide TIP and in the local TIP. She said the Committee also heardan update on the State budget on highway funds and said the CHIPS budget was reduced by $26 million Statewide. This equals a $9 million reduction for counties, and is a possible loss of $110,000 for Tompkins County. She said more information will be available as the budget develops. The Committee discussed some options with respect to the steps at the Tompkins County Public Library, and have forwarded a resolution to the Budget and Quality Planning Committee to allocate contingency funds in an amount not to exceed $13,500 to do a bandaid-type fix that will get the Library through to the scheduled move in 18 months. Ms. Blanchard said the committee authorized staff to proceed with the Buildings and Grounds relocation project to the extent of selecting an architectural consultant to evaluate several options on the Bostwick Road site. The Committee also authorized bidding of the Harvey Hill Road Bridge construction project, approved the extension of the contract with APCOA for operation of parking facilities at the Airport, and will be putting the parallel taxiway project out to bid. Ms. Blanchard made the following announcements: the Air Service Task Force will meet on February 19 at 9 a.m. to determine a specific work plan for the next few months and the Northeast Area Subcommittee Transportation Study will hold a public hearing on February 25 at 7 p.m. at Dewitt Middle School. As a result of this public hearing, it is necessary to reschedule the meeting on improvements to 45 February 16, 1999 North Triphammer Road that was scheduled for the same evening. Representative Todd will be handling that task with town officials. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. He said the Committee has developed the following goals for 1999: • Develop mission and vision statement for the Sheriffs Department in conjunction with Sheriff Meskill and staff; • Better understand the budgetary needs of the Sheriff's Department for both corrections and road patrol, and prepare a realistic budget for the year 2000; • Resolve all outstanding issues for the implementation of an integrated dispatch center; • Determine how the proposed public safety wireless communication system will integrate with CISNET and other County communication requirements, decide whether or not to support the wireless system by year end, and involve the Environmental Management Council in discussions concerning tower locations; and • Develop a recommendation for future public safety space requirements by year-end. RESOLUTION NO. 28 — TO INCREASE THE FEES FOR TOMPKINS COUNTY SHERIFF'S DEPARTMENT IDENTIFICATION AND FINGERPRINT CARDS MOVED by Mr. Evans, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, it is important to charge a reasonable fee that reflects the time needed to process identification and fingerprint cards, and WHEREAS, the Tompkins County Sheriff's Department wants to accurately reflect the cost associated with these services, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the Sheriff of Tompkins County can increase the amount charged for the Tompkins County Sheriff's Identification card from a $5.00 fee to a $12.00 fee and charge for fingerprinting non- criminal civilians a $7.00 fee (currently zero). SEQR ACTION: TYPE II -20 RESOLUTION NO. 29 - AUTHORIZATION TO PURCHASE GENERATORS — TOMPKINS COUNTY FIRE AND EMERGENCY MEDICAL SERVICES MOVED by Mr. Evans, seconded by Mr. Lane. Mr. Evans responded to concerns that were previously expressed by Representative Kiefer. He said the request is to purchase eight generators and she has suggested five. The generators that are being replaced are inadequate for the current purpose. When they are put into operation a staff member has to go and unplug some of the equipment and assuming that these were turned on in an emergency, staff members might not be able to get there to do the necessary manipulation to be able to use them. Mr. Miller has requested eight -20 kilowatt generators rather than the originally proposed ten to twelve kilowatt ones. He said it is important to note that the 20 kilowatt generators are cheaper to buy than the ten to twelve kilowatt generators. He said it is his opinion that they will last longer, they will 46 February 16, 1999 require to have less load on them than the other generators, and doubts they will use any additional fuel than the others. Mr. Evans said the issue of whether the funds should come from the Contingency Fund or from the Capital funds for the proposed wireless communication system is one he does not have an answer for. From what he has been told there is no restrictions on the funds for the capital project that was approved and he believes something will have to done for the wireless network in the near future. Ms. Kiefer said she appreciates Mr. Evans addressing some of her concerns. She said since the project has not been approved and since the configuration could be other than what has been presented, there is a strong argument for not taking these funds from the Capital account. Mr. Joseph said since there is a strong possibility that these generators will eventually be part of a capital project, the funds should be taken from the Capital account. A voice vote resulted as follows: Ayes - 12, Noes - 1 (Representative Kiefer), Excused - 2 (Representatives Todd and Totman). MOTION CARRIED. WHEREAS, the Tompkins County Emergency Communication System provides service to 5 village police departments, the Sheriff's Department, 16 fire departments, 5 ambulance services, TCAT, Public Health Department, alarm reporting and others, and WHEREAS, all personal alerting of emergency responders relies on this County -wide network and there are thirteen (13) transmitter sites that are part of the overall system, eight (8) of which do not have any electrical power back-up, and WHEREAS, if there were to be a large area electric power failure due to storms or other causes, this communication system would not work, and WHEREAS, as part of the 1999 Capital Program project design, upgrade and installation of 800 MHz trunking radio, paging and microwave system, a sum of $115,804 was appropriated for 1999 to cover possible startup costs, and WHEREAS, within this design and cost estimate was the purchase of eight (8) 20 kw generators, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the Fire/EMS Coordinator is hereby authorized to purchase and install eight (8) 20 kw generators at these sites at the NYS Contract price of $52,724 with the total cost, including installation, not to exceed $65,000, and RESOLVED, further, That this purchase does not provide the approval to go ahead with the total approved $7,000,000 Capital Project for communication, but only to purchase and install generator units at eight (8) present sites with the understanding that these units may be moved and installed at any future upgrade sites. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 30 — APPROPRIATION FROM CONTINGENT FUND FOR OPERATING FUNDS PREVIOUSLY SET ASIDE — SHERIFF'S DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr. A short roll call vote resulted as follows: Ayes - 13, Noes — 0, Excused - 2 (Representatives Todd and Totman). RESOLUTION ADOPTED. WHEREAS, the County appropriated $120,332 for the Sheriff to use at his discretion for the implementation of the 1999 budget at the Tompkins County Sheriff's Department, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the Sheriff be allowed to spend $68,664 of the $120,332 for the following purposes: 47 February 16, 1999 APPROPRIATION FROM: A3113.54400 TO: A3113.52231 A3113.52220 A3113.51000 A3113.54340 A3113.54412 A3113.52231 Remaining Balance Contingent Fund Vehicles Department Equipment Regular Pay Clothing Travel and Training Vehicles $68,664 S20,000 1,500 38,264 4,000 2,400 2.500 $68,664 $51,668 RESOLVED, further, That the fiscal target for the Sheriff's Department be increased by $68,664, RESOLVED, further, That the time period covered is from February 16 through December 31, 1999. SEQR ACTION: TYPE II -20 Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, read the following goals that were adopted by the Committee for 1999: • Develop a better picture of the overall budget situation earlier and share it more effectively with the Board and the public; • Develop a better understanding of the sources of fund balance surpluses in the past and potential surpluses and revenues in the future. Notable issues include sales tax revenues, early payment of hospital debt, DSS revenue projections, and possible tobacco settlement payments; • Propose long-range plans for budgeting; • Better integration of capital spending and operating budget decisions; • Design/revise a process for program evaluation that can be used by program committees and the Board; and • Begin a process for examining quality of life indicators. Mr. Joseph noted that Mr. Koplinka-Loehr has agreed to take the lead in number six. Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the Committee met on February 4 and reviewed the bylaws of the Human Rights Commission. He said those bylaws are being amended and the Committee should be reviewing another draft at its next meeting. Mr. Koplinka-Loehr said the Committee received an update from Greg Potter, Interim Information and Technology Services Director, on the flyover for the GIS program. There was also a report from the Assessment Department on the County's first application for a historic property exemption. Katie Borgella, Environmental Management Coordinator, provided the Committee with an update on the first review of the land policy and which properties may be recommended for auction this year. Mr. Koplinka-Loehr read the following goals that have been approved by the Committee: • Review and update the Administrative Manual and policy procedures (including policies on hiring of interns, appointment procedure for advisory boards and committees, and parking); • Review of the County organizational structure; and 48 February 16, 1999 • Improving workforce diversity (includes all aspects from recruitment to retention, supporting people in employment and customer service) Mr. Proto commented on the appointment made this evening to the Human Rights Commission, and stated he voted in favor of the appointment because of the support that was displayed for the individual although they had only been a resident for five months at the time they applied. Mr. Proto asked that the Committee look at the effectiveness of members serving on advisory boards because he still maintains his concern for appointing persons with a short length of time of experience in Tompkins County. RESOLUTION NO. 31 - ENDORSEMENT OF STATE AND FEDERAL LEGISLATION REGARDING PROSECUTION OF HATE CRIMES MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. WHEREAS, we are aware of individual bias -related incidences and of the existence of hate organizations in our state and country, and of a possible intention to organize such a group in our county, and WHEREAS, in response to this threat over 500 members of our community under the leadership of the Coalition for Community Unity rallied and met December 12, 1998 at the Southside Community Center to express their opposition, and WHEREAS, over 450 people signed the following Pledge for Community Unity and contributed money to have it printed in the Ithaca Times: "We pledge that we will not condone nor support intolerance in any way. We will challenge bigotry wherever it is found, using non-violent and lawful means to get the message of unity across to everyone. We will model acceptable and inclusive behavior in public." and WHEREAS, both Common Council of the City of Ithaca and the Ithaca City School District Board of Education have expressed similar positions and have passed resolutions supporting State and Federal legislative actions and urging the Tompkins County Board of Representatives to pass a similar resolution as an expression of unity of local elected officials regarding prosecution of hate crimes, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the Tompkins County Board of Representatives supports and urges the New York State Legislators to pass Senate 1038/Assembly 1573 to make bias related violence or intimidation a criminal offense and supports and urges congressional passage of legislation similar to HR3081, from 105th Congress, RESOLVED, further, That the Tompkins County Board of Representatives adds its support to those promoting respect for the rights of all our citizens and for community unity against intolerance. SEQR ACTION: TYPE II -20 RESOLUTION NO. 32 - AUTHORIZATION TO CONVEY TO CORNELL UNIVERSITY PROPERTY ACQUIRED BY TAX FORECLOSURE MOVED by Mr. Koplinka-Loehr, seconded by Mr. Stein. Mr. Lane said there are times when taking a property off the tax roll is appropriate and should be evaluated on a case-by-case basis. He said there are times when not having a property on the tax roll is the best use of the property. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Todd and Totman). RESOLUTION ADOPTED. 49 February 16, 1999 WHEREAS, by tax foreclosure proceedings, the County acquired Tax Parcel 75.-1-17.42 located in the Town of Dryden, and WHEREAS, prior to considering any offering on this parcel all procedures of the County Land Policy have been complied with and the acceptance of the purchase offer as amended by the County Attorney is recommended, and WHEREAS, contingent upon Board approval, said property shall be conveyed by Quitclaim Deed to Cornell University for the sum of $23,300 which covers all back taxes and fees due, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That upon required payment in full, that the County Administration be and hereby is authorized to execute said Quitclaim Deed for said parcel acquired through foreclosure proceedings. SEQR ACTION: TYPE II -20 Report from the Planning, Intergovernmental Relations, and Education Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be February 23 at 9 a.m. Mr. Lane reviewed the following list of goals. He noted they are in draft form and will be finalized prior to the next meeting. • Review and update the Planning Department's work plan, and support its implementation; • Continue facilitation toward the renewal of the Recreation Partnership among the various affected municipalities and the Ithaca City School District. Also explore possible additional coordination of functions between the County and City Youth Bureaus; • Complete the work of the Economic Development Loan Committee and make recommendations to the Board of Representatives for approval of future applications to the industrial revolving loan fund; • Complete the work of the Environmental Management Council review committee and make a report to the full committee as to how to improve coordination with that advisory board and whether there should be any modifications of its make-up or structure; • As done in the past with the towns and villages over the years, make a concerted effort to improve relations with the City of Ithaca by fostering more contracts with the Mayor and members of Common Council. In doing so, we will continue to explore better relations with the other municipalities as well; • To attract tourists and improve our own economy, continue leadership towards obtaining designation of the highways around Cayuga Lake as a "Scenic By -way" and then pursue grant funding for improvements to the corridor for the enjoyment of its users. • Continue to aggressively compete for grants for housing and economic development through the HUD Community Development Block Grant Program, both for the County and for its rural municipalities; • Continue to provide assistance for the Portland Point Project to help the developer obtain necessary funding for that project through the HUD loan program; • Continue working with the City of Ithaca and other lakefront municipalities for waterfront development; • Jointly with other municipalities, devise a plan for the relocation of the DOT facility from the lakefront, to a location which will make it available for better intermunicipal use for such things as salt storage and communications. Identify a proposed location and pursue reasonable opportunities for funding of this project; and • Explore ways to increase the availability of County GIS information for other municipalities. The next meeting will be February 23rd at 9 a.m. 50 February 16, 1999 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, read the following goals the Committee has agreed to for 1999. • Complete the restructuring of the Strategic Tourism Planning Board (STP) and have it up and running smoothly. Revise the tourism grant program to reflect cultural, educational, and recreational tourism programs and include the celebrations funding in that program; • Complete the upgrading of the Downtown Visitor's Center; • Assist the Workforce Development Center to secure stable funding; • Increase the public's understanding of the budget operations and services of DSS, and make those operations as transparent as possible. See the Neighborhood Project become fully operational. • Complete the last stage of consolidation so TCAT is a full-scale independent entity. • Move the Economic Development. Strategy Plan to the full Board for consideration and adoption. Ms. Kiefer asked if the Committee would be pursuing a definition of a livable wage. Mr. Stein said that is not on the Committee's agenda. Ms. Blanchard reported on the work that was done last year and said a class from Cornell University took the livable wage issue on as a special project. They were not concerned with identifying dollar numbers, but looking at pros and cons and what has gone on in other areas of the country. She said a report from that group is forthcoming. Mr. Stein said the Committee met on February 11 and had a report on the Workforce Development Center from Bill Benjamin, Deputy County Administrator. He alerted the Board that the plan for funding for that report has not worked out as had been expected. There is some funding that was received that was not expected and there was funding not received that had been expected. Deborah Giordano, Director of the Workforce Development Center, will be working on restructuring the funding for that. Mr. Stein reported the Committee were introduced to Gretchen Sasche, County Historian. Ms. Sasche will have an office in the Old Jail and will report to the Committee from time to time. Mr. Stein reported the Board will consider a transfer of funds into the tourism development grant program. The funds for 1998 from the Room Tax came in at a higher amount than was projected. The amount increased the undesignated Room Tax by approximately $30,000; therefore, the Committee voted to take some of that money and transfer it back into the tourism grant program. Mr. Stein said the Board adopted a significant reduction in the program for 1999 and are now transferring money from the Room Tax to bring it back to the level it was previous at. He said the Committee is now beginning to notify organizations that the grant program is moving ahead and guidelines will be going out. He said in approximately two months they will come back to the Board with recommendations for awarding grants. Mr. Stein said the Committee also discussed celebrations grant funding. They will take proposals as part of the same guideline process that is used for the tourism grant program. Ms. Mink made the clarification that celebrations will apply for tourism funds based on the criteria that all community groups use. She said rather than seeing this as a celebrations line, this money has just been rolled into the tourism program. Mr. Lane said he does not understand how under this process, something such as the Ithaca City Festival is going to compete with a production of a video of a fishing derby. He asked how the guidelines are going to be the same. Ms. Blanchard said the method she "parented" last year and was implemented by Mr. Stein's committee last year clearly didn't work. She said the Committee decided the 51 February 16, 1999 best thing to do was to roll the money back into one pot of money and tell communities to put in their application. She said the criteria no longer requires the attention to an overnight stay. Ms. Kiefer questioned if the new guidelines demonstrate that whatever is being proposed will contribute towards tourism. She also asked if the Committee was making the assumption that any celebration contributes to tourism. Mr. Penniman said his understanding is that the guidelines are broad enough to include celebrations that enrich a tourist's stay here and not just attract tourists. Ms. Kiefer expressed concern that now municipal celebrations will be competing with anyone who wants room tax monies, and this does away with the idea of celebrations. She asked that the Committee reconsider this issue. Mr. Proto requested a copy of the guidelines. Mr. Stein said he will distribute a copy to all Board members. Mr. Lane said what precipitated the celebrations issue was that three years ago was the fact that the money was being applied for through the tourism funds and the Advisory Board on Tourism Development recommended against funding celebrations. That was when this Board decided to take money and put it aside for celebrations. He said he does not think those entities competing for celebrations should be competing against other groups competing for tourism funds. RESOLUTION NO. 33 - APPROPRIATION FROM CONTINGENT FUND — ITHACA HOUSING AUTHORITY MOVED by Mr. Stein, seconded by Mr. Proto. Chair Mink granted Ms. Davis permission to abstain from voting on this resolution due to her participation in one of these programs. A voice vote resulted as follows: Ayes - 11, Noes - 1 (Representative Kiefer), Abstentions - 1 (Representative Davis); Excused - 2 (Representatives Todd and Totman). RESOLUTION ADOPTED. WHEREAS, the Alternatives Federal Credit Union has established Individual Development Accounts for Qualifying participants, and WHEREAS, qualifying participants are able to save funds for home purchase or repair, to start a business, or for education or job training, and WHEREAS, funds are matched 3:1 by local, regional, and national foundations and organizations to enable participants at the 150-200 percent of poverty level the opportunity to enhance their savings towards future goals, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development and Budget and Quality Planning Committees, That $5,000 be appropriated from the Contingent Fund to the Ithaca Housing Authority to be used as matching funds for Individual Development Accounts at the Alternatives Federal Credit Union, RESOLVED, further, That these funds be appropriated for 1999 only. SEQR ACTION: TYPE II -20 Report from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee met February 11th and heard a presentation from the Office for the Aging on their new website. The Committee also discussed the proclamation honoring the International Year of the Older Persons that was read this evening by Chair Mink. Sigrid Kerr of the Health Department was in attendance at the meeting and relayed a concern to the Committee about the need for more RN staffing at the emergency shelters. Mr. Winch reported the Health Department has received a "Driving Drowsy" grant in the amount of $10,000. The Depailnient is working with Borg Warner Automotive to develop a pilot program to inform and educate employees who work late shifts and overtime about the effects of long work periods. 52 February 16, 1999 Mr. Winch said he is considering holding a second meeting during each month for the purpose of having an informal presentation by departments. He hopes this will help Board members learn more about programs when they are in the planning stages. Report from the Library Construction Committee Ms. Mink, Chair, reported the Committee will meet on February 25 at 1:30 p.m. Report from the Y2K Information Network Ms. Mink, Chair, reported the group met this afternoon. Wendy Skinner, Public Information Coordinator, has suggested a plan for dispersing information to the community. She said the Committee will be gathering information and publishing a booklet in the middle of the year. Report from the Ethics Advisory Board Ms. Kiefer, Chair, reported the Advisory Board is comprised of five members and has met since last December when the County Attorney received written a complain suggesting a possible violation of the County's Code of Ethics. The County Attorney then referred the issue to the Ethics Advisory Board. Ms. Kiefer said the board met twice in January and between the meetings the County Attorney was asked to gather additional information to clarify the situation. The advisory board concluded that there had been no violation and the "rendering of private services did not create a conflict with the official duties or compromise the proper discharge of official duties". She said the board also noted that some of the language in the Code was unclear and difficult to interpret. The board has made recommendations to the involved agency and hopes the situation will not arise again. Ms. Kiefer said in consultation with the County Attorney and administrative staff, language has been drafted to improve the Code of Ethics and the Administrative Policy Manual. That proposal will be submitted to the Government Operations Committee next month. Report from the Electric Power Committee Mr. Stein, Chairman, reported the Committee is waiting for the Tioga County Legislature to approve its resolution on February 18`x'. He said the Consultant and NYSEG Solutions are prepared to send information out to municipalities and individuals to sign up. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met on February 11 and will be applying for an on-line workforce grant. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today and said the bids will be in for the County's Y2K project on March 2"d. Mr. Evans said the Committee discussed the GIS flyover and expects bids to out on that next week. Report from the Library Coordination Committee Mr. Proto, Chairman, reported the Committee met on February 9 and will meet again on March 9. He said the Committee is reviewing the various types of library ownerships and other information relating to libraries and what services are available. Ms. Mink requested a copy of the information the Committee has gathered to date. 53 February 16, 1999 Report from the Public Safety Building Space Committee Mr. Joseph had no report. Approval of Minutes of February 2, 1999 It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the minutes of February 2, 1999 as submitted. MINUTES APPROVED. Withdrawal Resolution from the Agenda Chair Mink gave Mr. Winch permission to withdraw from the agenda the resolution entitled Appropriation from Contingent Fund - Equipment - Buildings and Grounds. Recess Chair Mink declared recess from 7:13 p.m. to 7:20 p.m. Executive Session It was MOVED by Mr. Joseph, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, to enter into an executive session at 7:20 p.m. to discuss union negotiations. The meeting returned to open session at 8:30 p.m. Adjournment On motion the meeting adjourned at 8:30 p.m. 54 March 2, 1999 Regular Meeting - Called to Order Chair Mink called the meeting to order at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives. Excused: 1 (Representative Todd). Privilege of the Floor by the Public Fay Gougakis, City of Ithaca, commented on a local physician's Letter to the Editor in today's Ithaca Journal in which the physician states the Cornell Lake Source Cooling Project poses a public health risk. Ms. Gougakis said she agrees with the comments stated in that letter. Ms. Gougakis spoke of the recent visit to the Courthouse by United States Senator, Charles Schumer, and said she believes there should have been an opportunity for public dialogue between the Senator and the public. She does not feel economic development is the only answer to problems in Tompkins County. Chair Mink recognized Ithaca High School students in attendance. Privilege of the Floor by Board Members Mr. Evans, District No. 13 Representative, stated he is disappointed with the Library Construction Committee's recent decision not to include a full-scale coffee shop in the new Public Library building. He said he had considered bringing an individual resolution forward; however, there would not be enough support for it to pass. Mr. Evans said he hopes that whatever coffee service is brought to the Library, that Challenge Industries will be given full consideration in providing the service. Mr. Winch, District No. 8 Representative, read the following comments: "On Thursday, February 25th I went to my first Southern Tier East Regional Planning Development Board meeting as your representative. Our outgoing representative, Beverly Livesay, was honored for being an excellent representative and during her last year that she served, for being the Chair of the STERPDB. As we all know, Beverly always served on various boards with desire, compassion, and she always prepared herself very well by doing her homework. I was not surprised at any of the comments about Beverly's performance. Beverly was honored with a very nice plaque which honored her for her dedicated service, guidance, and leadership. Please permit me to personally publicly say "Thank You Beverly" and to read the following short resolution as presented by the incoming Chair of the STERPDB, Chris Burger: RESOLUTION OF APPRECIATION TO CHAIRMAN BEVERLY LIVESAY WHEREAS, Beverly Livesay has been a member of the Southern Tier East Regional Planning Development Board representing Tompkins County since 1993, and 55 March 2, 1999 WHEREAS, Beverly Livesay has served as Chairman of the Southern Tier East Regional Planning Development Board since 1995, having previously served as the Regional Board's Vice Chairman, and WHEREAS, Beverly Livesay has actively participated in the affairs of the Regional Board including serving as Vice Chairman and then Chairman of the New York State Association of Regional Councils from 1997 through 1999, and WHEREAS, the many activities of Beverly Livesay as a member and then officer of this Regional Board have brought credit and the esteem of her fellow members to herself, her County, and this Board, NOW THEREFORE BE IT RESOLVED, That the Southern Tier East Regional Planning Development Board hereby recognizes the service of Beverly Livesay as its Chairman and takes this opportunity to express its appreciation and gratitude for her many efforts on its behalf, and further directs that a suitable plaque be prepared and presented to her as an expression of its esteem". Mr. Proto, District No. 7 Representative, said at the last Board meeting several questions were raised regarding the Harm Reduction Program. Since that meeting he has distributed information to all Board members. Mr. Proto said the public forum to review the Water Quality Strategy plan that is scheduled tomorrow is cancelled. He will let the Board know when that meeting is rescheduled. Ms. Kiefer, District No. 10 Representative, said there are tens of millions of land mines that are still left in over sixty countries world-wide and every year they kill and maim 25,0000 people. She said yesterday there was an international celebration for the International Treaty to Ban Land Mines. She said nations who have signed and ratified that have committed themselves to ban the production, use, storage, and export of land mines. She said she is ashamed that the United States, along with China and Russia, have refused to join this effort. Chair's Report Ms. Mink called attention to the memo in Board members' folders from Wendy Skinner, Greg Potter, and Lee Shurtleff regarding the County's Y2K efforts. Mr. Winch asked Ms. Mink if she would consider putting together a task force on how we, as a County, plan on using the tobacco settlement money. He said it will be a long time and we don't how much will be received in the settlement, but feels the County should be prepared. Ms. Mink said she will take this under advisement. Report from the County Administrator Mr. Erb reported he returned today from the NYSAC Conference held in Albany. He provided the Board with a report on the tobacco litigation settlement and said the first payment from tobacco companies has been made and put into an escrow account. Payments are expected to be made to counties in June of the year 2000. He said Erie, Westchester, and New York City counties are appealing either the method of distribution or the formula used in determining payments to counties. Mr. Erb said the federal government has indicated that it wants to receive a portion of these funds; however, there is great opposition to that. Mr. Erb also reported that only seven New York State counties have decided to participate in the permanent removal of sales tax on clothing. He reported on the Governor's budget and described the budget as one with hard cuts and soft savings. There are several cases where federal funds have been used in the place of state funds; this puts the County at risk should federal policy change. He said the 56 March 2, 1999 counties that are most negatively impacted by the proposed budget are those that are operating nursing homes and hospitals. Mr. Erb announced that direct deposit is now available to County employees. Mr. Winch asked if the direct deposition option included other checks, such things as mileage reimbursement. Mr. Erb did not think it would be possible to have direct deposit with checks other than payroll; however, he said would look into this and report back. Mr. Stein spoke of the tobacco litigation and said if not enough states agree to this settlement by the middle of the year 2000, his understanding is this all goes back to the beginning. He said there are a number of issues, including the fact that the five signatories on the contract are the five major tobacco manufacturers. He said there are other small tobacco manufacturers that are not bound by the agreement, and there is concern that those companies could take advantage of the other companies' position by getting the big companies would no longer be getting. It is written in the agreement that if this were to happen, that the amount of the settlement would be reduced. Mr. Stein said there is an attempt being made to address this through New York State legislation. He said the counties have been requested to take action to support that legislation and also to support legislation opposing the federal government from taking fifty percent of the settlement. Mr. Stein reported on the packet of resolutions that was reviewed and approved at the NYSAC Conference. He will be distributing copies to all Board members and a list of topics that NYSAC has decided to take a stand on. Ms. Kiefer asked if there is an opportunity for counties to review the packet of resolutions prior to the NYSAC Conference. Mr. Stein said the resolutions have never been reviewed by counties prior to the conference. He agrees that there should be an opportunity for this to happen. Report from the County Attorney Mr. Theisen reported two lawsuits by inmates at the County Jail have been dismissed. One was dismissed because the statute of limitations ran out, the other because it wasn't prosecuted properly. He reported on the Virgil Creek Dam case, and said it will be heard in April or May by the Supreme Court in Tompkins County. Mr. Theisen said a recent case in the Appellate Division of the Supreme Court says that mobile homes can be included in the tax foreclosure of properties. Report from the Finance Director Mr. Squires had no report. Withdrawal of Resolution(s) from the Agenda The resolution entitled Appropriation from Contingent Fund and Authorization to Enter into an Agreement for Y2K Consulting Services — Information Technology Services was withdrawn from the agenda following the Electronic Future Committee Report. Addition of Resolution(s) to the Consent Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, to move the following resolutions to the Consent Agenda: Extension of Contract - Operation of the Public Parking Facilities - Tompkins County Airport Authorization to Execute Extension of Snow and Ice Agreement with the State of New York 57 March 2, 1999 It was MOVED by Mr. Stein, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present, to move to the Consent Agenda, the resolution entitled Authorization to Participate in Cooperative Purchasing of Electric Power with Various Political Subdivisions. Approval of Resolution(s) Under the Consent Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, to approve the following resolution(s) under the Consent Agenda. RESOLUTION NO. 34 -TO SUPPORT ONE PRIVATE SERVICE FORESTER FOR EACH NEW YORK STATE COUNTY MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, New York forests are an extremely valuable resource to the 20 million people of New York State, covering 65 percent of the land area of the State, and providing wood, wildlife habitat, recreation opportunities, watershed protection, and biodiversity, and WHEREAS, New York forests are held predominantly in small private ownership with over 85 percent or 14 million acres so held by almost 500,000 different people, and WHEREAS, management of forests for multiple values is very complex to ensure the sustainability and health of the forest, protection of watersheds, and provision of wildlife habitat while providing timber and other services, and WHEREAS, intelligent forest management requires the assistance of professionally trained foresters, and WHEREAS, the New York State Department of Environmental Conservation (DEC) is charged with providing some assistance to private forest owners yet has suffered staffing cuts, and at present, has insufficient staff to do so, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That the Governor and Legislators of New York State be urged to support funding for DEC to enable provision of the equivalent of one Private Service Forester for each county in the State to work on educational outreach to private owners in concert with private consulting foresters and others to ensure the sustainability of this fine natural resort. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 35 - SUPPORT FOR RESTORATION OF STATE FUNDING OF SOIL AND WATER CONSERVATION DISTRICTS MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, New York State Soil and Water Conservation Districts (SWCD's) provide technical assistance, educational information and environmental protection for soil, water, and related natural resources to residents and municipalities in New York State, and WHEREAS, the SWCD's provide natural resource inventory, pond, stream, and wetland management, NYSDEC permitting assistance, drainage, erosion and sediment control, agricultural value assessments, and non -point source -pollution programs on a local level, and WHEREAS, in previous years, the New York State Legislature omitted funding from the Environmental Protection Fund (EPF) which fully reimburses the local SWCD's for their services, and WHEREAS, the New York State Legislature is currently considering legislation (A 11318) that will reinstate funding to the EPF and fully reimburse the SWCD's, now therefore be it 58 March 2, 1999 RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education Committee, That the Tompkins County Board of Representatives supports this Legislation and urges the members of the New York Legislature to pass such legislation restoring funding to the EPF, RESOLVED, further, That the Clerk of the Tompkins County Board of Representatives is hereby authorized and directed to send a certified copy of this resolution to the Honorable George Pataki, Governor of the State of New York, New York State Senators James Seward and Randy Kuhl, New York State Assemblyman Martin Luster, Assembly Speaker Sheldon Silver, and Senate Majority Leader Joseph Bruno, urging their support of this funding restoration. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 36 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present under the Consent Agenda. This resolution was reconsidered later in the meeting. RESOLUTION NO. 37 - EXTENSION OF CONTRACT - OPERATION OF THE PUBLIC PARKING FACILITIES - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, the County has reviewed the performance of the present operator and is happy with the professionalism and high standards of customer service provided, and WHEREAS, the County has reviewed the revenue generated by the contract with the present operator of the airport's public parking facilities and is generally satisfied with the results, and WHEREAS, the present operator has offered to work in partnership with the County to help with the marketing of the airport through its own corporate resources, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the contract with APCOA Inc., of Fairfax, Virginia, for the operations of the public parking facilities at the Tompkins County Airport be extended by three years with an option to renew annually for a further two years, RESOLVED, further, That the County Administrator be authorized and directed to execute a contract with APCOA, Inc., commencing on April 1, 1999. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 38 - AUTHORIZATION TO EXECUTE EXTENSION OF SNOW AND ICE AGREEMENT WITH THE STATE OF NEW YORK MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, the County of Tompkins has heretofore entered into an agreement with the State of New York pursuant to Section 12 of the Highway Law relating to control of snow and ice on State highways in towns and incorporated villages, and WHEREAS, Section 7 and 10 of said agreement respectively provided a method of modifying the map of affected State highways and for annually updating the estimated expenditures, and WHEREAS, it would be in the best interest of the County to extend said agreement currently set to expire June 30, 1999, as modified and updated, for an additional one-year period, now therefore be it 59 March 2, 1999 RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That an extension of said snow and ice agreement is hereby authorized for a period of one year from July 1, 1999 through June 30, 2000 and the County Administrator be and hereby is authorized and directed to execute such extension on behalf of the County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 39 - AUTHORIZATION TO PARTICIPATE IN COOPERATIVE PURCHASING OF ELECTRIC POWER WITH VARIOUS POLITICAL SUBDIVISIONS MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, it will be mutually beneficial to participate in cooperative bidding of gas and electric power, and WHEREAS, the County Law 408-a provides that counties may extend to political subdivisions in the County, or in an adjoining County, contracts for services as well as purchase contracts awarded to the lowest responsible bidder after advertisement for bids, and WHEREAS, Tompkins and Tioga Counties have by their Electric and Gas Alliance accepted a bid for the purchase of electric power, now therefore be it RESOLVED, That Tompkins County be and hereby is authorized to participate in cooperative purchasing of electric power as contracted for by the Tompkins and Tioga Counties Electric and Gas Alliance with political subdivisions located within the County and Tioga County, pursuant to said law, RESOLVED, further, That before any interested political subdivision in Tompkins County shall be included in such cooperative purchasing, it must submit to the County Department of Finance a resolution approved by its governing body authorizing purchases under the Tompkins and Tioga Alliance Contract. SEQR ACTION: TYPE 11-20 Approval of Appointment(s) Under the Consent Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, to approve the following appointment(s) under the Consent Agenda: Southern Tier East Regional Planning Development Board Daniel Winch — Board Member Representative — term expires December 31, 2000 George Totman— At -large Representative — term expires December 31, 1999 Family Court Advisory Council Gale Smith — County Youth Board Representative — term expires December 31, 2000 Judith Johnson — Probation Department Representative — term expires December 31, 1999 Advisory Board on Indigent Representation Wesley McDermott — Tompkins County Bar Association Representative — term expires December 31, 2001 Tompkins County Youth Board Barbara Barry — Town of Lansing — Representative — term expires December 31, 2001 Joseph Schehr, Sr. — Town of Enfield Representative — term expires December 31, 2001 60 March 2, 1999 Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations, and Education Committee Mr. Lane, Chairman, reported the Committee met on February 23 and heard a report from the Cayuga Nature Center on a request that the County become the municipal sponsor for their trail program. They have not been successful in having that program funded by other grant sources. Mr. Lane said it will link the trails at the Cayuga Nature Center with the Black Diamond Program. He said the Committee voted to be the municipal sponsor of this; however, they are not saying the application is stronger than others, just that it should be considered and reviewed on its own merits. Mr. Lane said the Committee has been looking at various boards and agencies that report to the Committee. He said representatives from the Department of Environmental Conservation attended the meeting and discussed the Fish and Wildlife Board and the Forest Practice Board. Mr. Lane said the Committee discussed the work program for the Planning Department. He noted the Department's duties include many things in addition to planning projects. He said the Department works on grant development, information services, and provides support to advisory boards. Mr. Lane said the work plan will be distributed to all Board members. He said the Committee also finished work on its goals. Ms. Kiefer asked about position vacancies that exist within the Planning Department. Mr. Lane said the positions of Circuit Rider and Environmental Planner will be filled; however, the Water Resources Planner duties will be performed contractually. RESOLUTION NO. 40 - IN RECOGNITION OF DANIEL M. WINCH, FIRST CHAIR OF THE TOMPKINS COUNTY WATER RESOURCES COUNCIL MOVED by Mr. Lane and unanimously seconded and adopted by voice vote by members present. Mr. Winch said he is very appreciative of this resolution and noted the successes of this Council can be attributed to a "group effort". WHEREAS, the Tompkins County Water Resources Council and Technical Committee were created by Resolution No. 181 of the Board of Representatives in August 1997 on the recommendation of the Water Quality Study Group, and WHEREAS, Mr. Winch served with distinction on the Study Group and as the first Chair of the Tompkins County Water Resources Council, and WHEREAS, Mr. Winch provided leadership, insight, and initiative, in guiding the Water Resources Council and Technical Committee through the difficult formative phase, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education Committee, and the Water Resources Council and Technical Committees, That gratitude and sincere appreciation is extended for the considerable and thoughtful contributions made by Mr. Winch. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met on February 23 at noon. He said the Criminal Justice Advisory/Alternatives to Incarceration Board met the day before and raised the issue of a public defender. He said part of the problem is that the list of available attorneys for Assigned Counsel has dropped from 100 to 42 and it is also clear that if the County wants to increase that list, the pay for those individuals will need to be increased. Mr. Evans said at the next meeting, the Committee will be reviewing the issue of having a County public defender's office. He said if the County did have its own public defender office, it would increase its chances of having remote video arraignment for prisoners. He 61 March 2, 1999 said this would reduce the staffing requirements by the Sheriffs Department by at least one full-time equivalent. Mr. Evans said he facilitated a meeting with the City of Ithaca Mayor, fire chiefs, and the E911 Executive Committee. That group agreed in principle to the development of a central dispatching center. Mr. Evans said the Committee discussed and approved having a contract with the Social Security Administration for reporting of incarcerated individuals who are receiving SSI. He noted that individuals who are incarcerated for one month are not eligible for those benefits. He said Chemung County receives approximately $9,000 per year for this contract. Mrs. Schuler reported that all Board members should have received the 1998 annual report for Citizens for Children from the Law Guardian's office. RESOLUTION NO. 41- AUTHORIZATION TO ACCEPT AN AWARD OF A GRANT FROM THE NEW YORK STATE DIVISION OF CRIMINAL JUSTICE SERVICES MOVED by Mr. Evans, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Deputy County Administrator for Criminal Justice has been notified of a grant award from the New York State Division of Criminal Justice Services in the amount of $80,000 and referred to as the STOPS grant, and WHEREAS, the STOPS grant represents a collaborative effort between Tompkins County, Cayuga Medical Center, and Ithaca Rape Crisis and will fund the Sexual Assault Nurse Examiner (SANE) program, hardware for the Juris Monitor system (monitored by the Probation Department), cell phones, pagers, and a lock change program for victims of domestic violence and sexual assault, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County Administrator or his designee be authorized to execute all contracts related to this award, RESOLVED, further, That the Director of Finance is directed to make the following adjustments on his books for 1998: BUDGET ADJUSTMENT REVENUE: A3996.43389 State Aid $80,000 APPROPRIATION: A3996.51000 Payroll $ 4,000 .58800 Fringes $ 1,000 .54303 Supplies $ 600 .54414 Local Mileage $ 664 .54472 Telephone $ 600 .54452 Professional Services $73,136 SEQR ACTION: TYPE 11-20 RESOLUTION NO. 42 - HOME RULE RESOLUTION IN FAVOR OF INCREASING E-911 SURCHARGE MOVED by Mr. Evans, seconded by Ms. Blanchard. Mr. Joseph said he voted against this in Committee. He said the needs of the 911 system are not in question; the funding is. This is a proposal to expand the current surcharge from 35 cents to one dollar. He said the proposed surcharge applies to all telephone lines up to seventy-five. After that, only the first seventy-five lines are charged. Mr. Joseph said that makes this a regressive tax where those who are the biggest users of phone services have a cap on how much they pay. He said since this resolution only asks 62 March 2, 1999 the State to do something he will support it; however, he would not support it if the County Board were putting it into effect. Mr. Proto said he agrees with the comments made by Mr. Joseph and said he feels this is premature in light of the fact that counties have not heard whether they will be successful approaching the State about expanding this program. Mr. Proto questioned why this request is necessary and what is driving it. He would also like to know if there is a report that Board members can review. Peter Meskill, Tompkins County Sheriff and Member of the E911 Operations Committee, said he brought this issue forward to the E911 Committee. He said the Tioga County Legislature has already adopted this, and we are doing in this in support of Tioga County and to send a message to New York State that the State should help support this. He said the $.35 surcharge does not cover all of the costs of operating E911. The State does not contribute towards this program it is generated by tax dollars and by the fee. Mr. Meskill said the system is need of an upgrade to replace outdated items. Mr. Winch said he is disappointed that this resolution is being brought forward because all of the information he has seen shows that the County is alright financially with the $.35 that has been charged. He said he cannot support this request without seeing documentation of the need. Mr. Miller said although there are a lot of issues that need to be looked at, he feels this Board should join with Tioga County in requesting the New York State Legislature to authorize an increase in the Tompkins County E911 surcharge. Mr. Miller was asked to prepare information on the actual cost of this program and operation and distribute it to Board members. A vote by a show of hands resulted as follows: Ayes — 11; Noes — 3 (Representatives Kiefer, Proto, and Winch); Excused — 1 (Representative Todd). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives desires to maintain and improve the capabilities of E-911 services, and WHEREAS, the current E-911 telephone surcharges, paid for by all the system users, covers a limited portion of actual system operational expenses, and all other costs related to the system must be raised through property taxes, and WHEREAS, Tioga County has petitioned the New York State Legislature for Home Rule Legislation to raise its surcharge to $1.00, and WHEREAS, the State of New York has expanded the types of expenses to which such surcharge may be applied, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the Tompkins County Board of Representatives hereby requests the New York State Legislature to authorize an increase in the Tompkins County 911 Surcharge to $1.00 per month, RESOLVED, further, That this request be forwarded to Assemblyman Luster and Senators Seward and Kuhl. SEQR ACTION: TYPE I1-20 Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, reported the Committee met jointly last week with department heads to discuss the budget process and results of the recent survey. He said one of the things that came out of that meeting was that department heads are requesting a larger role of the County Administrator in presenting and defending their budget requests. Mr. Joseph said he has met with Rick Erb and Kathy West to talk about that and they are putting together a proposal to give to department heads. He said it appears that much of what department heads are requesting does not require changes to policy. Another meeting is scheduled with department heads on March 24 at noon to continue talking about some of the areas on the 63 March 2, 1999 survey that contained differences of opinions. Mr. Joseph said the next Committee meeting will be March 4. Jennifer Green, a Cornell Professor who specializes in program evaluation, will be in attendance to discuss that subject with the Committee. Mr. Koplinka-Loehr MOVED and Mr. Penniman seconded a resolution that would move $25,000 from the Contingent Fund to pay for consulting services needed to complete specific Y2K priority tasks, noting that $50,000 had been placed in contingency for this purpose in the approved 1999 budget. Report from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be March 4 at noon. At that meeting the Committee will discuss the Human Rights Bylaws, Code of Ethics, and the Administrative Policy Manual. The Committee will also discuss its goals and work plan for 1999. Report from the Electronic Future Committee Mr. Evans, Chairman, reported that responses were due this afternoon for Y2K consulting services. He said although there were ten phone inquiries there were no returned responses. He said the current proposal is to assign one staff member from the Information Technology Services Department to this problem until it is complete. He said the consequence of this is that there are other important things that are not going to get done. Ms. Kiefer said it is not clear to her that there is anyone on staff who can take care of the embedded systems question. Mr. Evans said there are staff persons within the County who are capable of handling this. Ms. Mink said since this is still being looked at money can be appropriated at a later date for a specific purpose. At this time the resolution entitled Appropriation from Contingent Fund and Authorization to Enter into an Agreement for Y2K Consulting Services — Information Technology Services was withdrawn from the agenda. Ms. Blanchard said she would be interested in knowing why people did not bid on this contract. Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be March 11 at 9:15 a.m. One of the major items on that agenda will be discussion of the Committee's goals for 1999. RESOLUTION NO. 43 - AUTHORIZATION TO ACCEPT GRANT FUNDS AND BUDGET ADJUSTMENT - DROWSY DRIVING GRANT MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Health Department, Health Promotion Program in conjunction with Borg Warner Automotive has been awarded one of twenty national pilot grants by the National Highway Traffic Safety Administration (NHTSA), and WHEREAS, approximately 10 to 20 percent of the workers at Borg Warner are shift workers and accident prevention and worker safety have a high priority at Borg Warner, and WHEREAS, the purpose of the grant is to implement and evaluate Drowsy Driving prevention program materials with the shift workers at Borg Warner and to educate shift workers about the dangers of driving drowsy, and 64 March 2, 1999 WHEREAS, the Health Department will receive $10,000 to participate in the distribution, training and evaluation of this pilot program for a six-month period beginning in the spring of 1999, and WHEREAS, a portion of the grant funds will be sub -contracted to Borg Warner to cover personnel expenses, now therefore be it RESOLVED, on recommendation of the Health and Human Services and Budget and Quality Planning Committees, That the Health Department is authorized to accept said funds, RESOLVED, further, That the Department is authorized to execute any and all agreements necessary to complete this project, RESOLVED, further, That the Director of Finance is authorized to make the following budget adjustment on his books: REVENUE A4016.44959 APPROPRIATION A4016.54412 A4016.54400 SEQR ACTION: TYPE II -20 Federal Aid Travel and Training Program Expense $10,000 $ 1,200 8,800 RESOLUTION NO. 36 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS It was MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to reconsider and separate the resolution, making adjustment number 15 - Sheriffs Department a separate resolution. A voice vote on the following resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Todd). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Health and Human Services, Planning, Intergovernmental Relations and Education and Public Safety Committees, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH AND HUMAN SERVICES COMMITTEE Office for the Aging (#4) Revenue Acct Title Amt Approp Acct Title(s) 6793.44772 Federal Revenue $1,000 6793.54491 Subaccount Explanation: Increase in Federal Revenue permits increase in Subcontract. Office for the Aging (#5) Revenue Acct Title 6794.43808 6794.43808 State Revenue Amt $15 Approp Acct Title(s) 6794.54442 Professional Services State Revenue $375 6794.58800 Fringes Explanation: Reappropriation of unused State monies to be used in 1999. Office for the Aging (#6) Revenue Acct Title Amt Approp Acct Title(s) 6777.43808 State Revenue 6777.43808 State Revenue Explanation: Reappropriation of unused State monies $766 6777.51000 Salary $1,124 6777.58800 Fringes to be used in 1999. Office for the Aging (#7) Revenue Acct Title 6785.43808 6785.43808 6785.43808 6785.43808 6785.43808 State Revenue State Revenue State Revenue State Revenue State Revenue Amt $263 $177 $148 $65 $380 Approp Acct Title(s) 65 6785.51000 6785.54330 6785.54414 6785.54452 6785.58800 Salary Printing Local Mileage Postage Fringes March 2, 1999 Explanation: Reappropriation of unused State monies to be used in 1999. Office for the Aging (#8) Revenue Acct Title Amt Approp Acct Title(s) 6780.43808 State Revenue $20,9366780.54491 Subcontracts Explanation: Reappropriation of unused State monies to be used in 1999. Office for the Aging (#10) Revenue Acct Title Amt Approp Acct Title(s) 6777.43808 State Revenue $2,402 6777.54491 Subcontract Explanation: Revenue increase permits increase in subcontract. PLANNING, INTERGOVERNMENTAL RELATIONS AND EDUCATION COMMITTEE Planning (#13) Revenue Acct Title Amt Approp Acct Title(s) CD8683.44959 Federal Aid $14,187.56 CD8683.54400 Program Expense (HOII) Program Expense (HOIII PT 2) Program Expense (JAMEX) Program Expense (IMR) Subcontracts (AXHIOM) Program Expense (AXHIOM) Federal Aid $10,099.79 CD8693.54400 Program Expense (PORTLAND POINT) To move remaining 1998 grant funds into the 1999 budget. CD8694.44959 CD8684.44959 CD8696.44959 CD8691.44959 CD8691.44959 CD8693.44959 Explanation: Federal Aid Federal Aid Federal Aid Federal Aid Federal Aid $92,257.52 $ 4,909.54 $ 9,072.80 $250,000 $30,473.42 CD8694.54400 CD8684.54400 CD8696.54400 CD8691.54491 CD8691.54400 Planning (#12) Revenue Acct Title Amt Approp Acct Title(s) CD8690.44959 Federal Aid $68,385.27 CD8690.54491 Subcontracts (CBORD) CD8690.44959 Federal Aid $ 2,541.19 CD8690.54400 Program Expense (CBORD) Explanation: To move remaining 1998 grant funds into the 1999 budget. Planning (#1) Revenue Acct Title Amt Approp Acct Title(s) CD8694.44959 Federal Aid $80,000 CDE8694.54400 Program Expense Explanation: To move money into the 1999 budget for closings that may occur in January 1999. Planning (#9) Revenue Acct Approp Acct Title(s) Title Amt 6475.41113 Room Tax Fund $17,050 A6475.54497 Tourism Attractions Balance Explanation: It is desired to bring monies forward from the Room Tax Fund Balance in order to add to the Development Grants for 1999. Sheriff (#16) Revenue Acct Title Amt Approp Acct Title(s) 3113.42626 Drug Forfeiture $5,600 66 3113.52231 Vehicles March 2, 1999 Explanation: Monies needed to purchase eight light bars for the patrol cars. SEQR ACTION: TYPE II -20 RESOLUTION NO. 44 - BUDGET ADJUSTMENT — SHERIFF'S DEPARTMENT MOVED by Mr. Winch, seconded by Mr. Totman. Mr. Joseph said this adjustment proposes to move money from the inmate commissary account to purchase a computer. This money is accumulated from the sale of items to inmates. He said inmates are generally poor and the money usually comes from friends and family. Mr. Joseph does not think there should be a profit on the operation and that as long as there is a profit, the money should be used to benefit the inmates. He acknowledged that the State Commission of Correction has said that this is an allowable use of the money; nevertheless, it does not seem appropriate to him. Ms. Blanchard said the Board has been insistent on better fiscal management at the Sheriff's Department and this is an opportunity to have a system that is paid for by a means other than taxpayer dollars. Mr. Meskill said he estimates the profit from the commissary to be approximately $3,500 to $5,000 per year. Mr. Lane said the commissary is not there to make money and that there should be some money there to be put towards administration of the account. He feels this is a reasonable use of the money. Mr. Proto agreed with the comments made by Mr. Joseph. He feels the money that is accumulated should be used towards the purchase of items that will more directly benefit inmates. A voice vote on the resolution resulted as follows: Ayes — 5 (Representatives Blanchard, Evans, Koplinka-Loehr, Lane, and Totman); Noes — 9 (Representatives Davis, Joseph, Kiefer, Mink, Penniman, Proto, Schuler, Stein, and Winch); Excused — 1 (Representative Todd). RESOLUTION FAILED. Sheriff (#15) Revenue Acct Title Amt Approp Acct 3150.41774 3150.41774 3150.41774 Concessions Concessions Concessions Title(s) $4,432 Computer Equipment $ 510 Computer Software $ 304 Interdepartmental Charge 3150.52206 3150.52230 3150.54618 Explanation: Monies from the inmate commissary account to purchase computer equipment and software to run and monitor inmate commissary account, bail fund and property check to benefit the inmates. Report from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be March 11. Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee canceled the meeting schedule for this morning. Ms. Blanchard reviewed the following Committee goals for 1999. The next meeting will be March 16 at 9 a.m. 67 March 2, 1999 Highway and Bridges Expand efforts designed to increase intermunicipal cooperation and coordination between the Facilities and Infrastructure Committee, key staff and units of local government by (1) communicating regularly with Town and Village Highway Superintendents, (2) attending Town and Village Board meetings to familiarize local officials with County plans and projects, (3) initiating additional pilot projects that emphasize sharing work and equipment and offer sub -contracting opportunities to local highway departments, and (4) strengthening relationships with the City of Ithaca's Department of Public Works. Engineering As a part of the reorganization process, determine the most appropriate means of supporting the cost of engineering services. Continue to review the County's approach to soliciting proposals from contractors and consulting firms to ensure that local vendors are given all opportunity to participate in County projects. Buildings and Grounds Increase appreciation for the work of the Buildings and Grounds among internal customers in County government as well as the public by (1) profiling this Division in internal and external newsletters and publications, (2) increasing opportunities within the Division for professional development, and (3) through periodic attendance at Buildings and Grounds staff meetings by the Facilities and Infrastructure Committee Chairman and other Board members. Identify ways in which Buildings and Grounds and comparable units of City government can collaborate on joint responsibilities for properties in the Central Business District. Solid Waste Work with the Division to meet the goals of (1) ensuring that the organizational structure for solid waste management is efficient and effective, (2) bringing the household hazardous waste on line, (3) implementing a reuse program in Tompkins County, (4) reviewing and updating public information strategies for solid waste programs, and (5) implementing strategies that minimize the amount of leachate to be collected and treated at the Caswell landfill. Airport Work with the Airport Staff and TCAD to (1) focus a marketing effort that will encourage greater use of the Ithaca Airport and (2) explore collaborative arrangements with the Elmira and Binghamton airports that might prove to be mutually beneficial. In addition, continue to implement the Airport Master Plan. RESOLUTION NO. 45 - APPROPRIATION FROM CONTINGENT FUND — LIBRARY STEPS — BUILDINGS & GROUNDS MOVED by Ms. Blanchard, seconded by Mrs. Schuler. A short roll call vote on the resolution resulted as follows: Ayes — 10; Noes — 4 (Representatives Blanchard, Evans, Lane, and Totman); Excused — 1 (Representative Todd). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Public Library steps have deteriorated to the point of closure, and WHEREAS, repairs during the period of transition between use of the Library as it currently exists and the future use as yet to be determined should be modest but adequate to meet the minimum needs of the Library operation, and WHEREAS, the Library will remain in use and open to the public until relocation to their new facility in the year 2000, now therefore be it RESOLVED, on recommendation of the Facilities & Infrastructure and Budget & Quality Planning Committees, That funds be appropriated to repair the Library steps as expeditiously as possible in an amount not to exceed $13,500, and 68 March 2, 1999 RESOLVED, further, That the Director of Finance is hereby directed to make the following budget appropriation: FROM: A1990.54400 Contingent Fund TO: A1620.54470 Building Repairs SEQR ACTION: TYPE II - 20 Report from the Electric Power Committee $ 13,500 $ 13,500 Mr. Stein, Chairman, reported since the last Board meeting Tioga County met and approved the master agreement. This action triggered the next stage which is NYSEG Solutions sending out copies of the agreement, information, and sign-up forms to participate in agreement. Mr. Stein said as of the end of last week all of those letters and communications have gone out to the three groups that are included in the aggregation process. He said in the document from NYSEG Solutions is a letter from him and Frances Leavenworth, Chair of the Tioga County Legislature, explaining what has been done. Also included in the packets to municipalities is a copy of the draft resolution they must adopt before March 31 if they wish to participate. Mr. Stein said there are approximately 60-65 phone calls each day with questions about this and 200 people have already signed up in the residential group. Mr. Winch requested a copy of the documentation that went to municipalities. Mr. Stein said he would distribute copies to all Board members. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today at noon. He said there has been little progress made in the search for a Director of Information Technology Services. Mr. Evans said the working report that he referred to at the last meeting will be on file at the end of the week. He referred to the embedded chip issue and said this is really a clerical problem and said at this point there is no need to hire an expert. Mr. Evans said the bid for a spring flyover will go out at the end of the week; however, the Town of Ithaca will not be included in the low flyover due to cost. He said the tax maps are in good shape. The County Clerk imaging project is beginning, the web -site project is on schedule, the telephone project is moving forward and equipment will be purchased on State contract. Mr. Evans encouraged employees and Board members to take advantage of direct deposit of paychecks. Report from the Library Construction Committee Ms. Mink, Chair, reported the Committee met today and authorized an agreement to allow Angelheart to use the Woolworth building for their annual sale. She said an agreement was negotiated to cover the cost of utilities for the building and to have a donation made to the Library. She said the Committee also agreed on early design of the building, including having the entrance on the corner of Cayuga and Green Streets. Report from the Library Coordination Committee Mr. Proto, Chairman, reported the Committee has not met since the last Board meeting. He said the Committee continues to collect data and will meet next on March 9 at 9 a.m. Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, reported the Committee met last week and discussed two main areas. The architect reported on findings of the non jail side of the building and took a look at what work people do and the space. After looking at that space, they will focus on the existing building and what can be done with it. Mr. Joseph said he and Bill Benjamin, Deputy County Administrator, met with the consultant. At 69 March 2, 1999 that meeting the consultant acknowledged that Tompkins County has done a good job; however, they need to address the questions "for the people who are here because they belong here, what can Tompkins County do to make sure that they don't belong here again?" and "what can we do for the people who are not here yet, to make sure they never belong here?" Mr. Joseph said these issues of rehabilitation and prevention are ones the consultant is eager to address, although he is not usually expected to address them. Approval of Minutes of February 16, 1999 It was MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, to approve the minutes of February 16, 1999 as submitted. MINUTES APPROVED. Announcement Ms. Blanchard announced at the last meeting of the Soil and Water Conservation District, George Totman was elected Chairman. Adjournment On motion the meeting adjourned at 7:35 p.m. 70 March 16, 1999 Regular Meeting Called to Order Ms. Mink called the meeting to order at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Privilege of the Floor by the Public Marge Dill, Executive Director for the Human Services Coalition, distributed copies of the 1999 Information and Referral Directory to all Board members. Ms. Dill said the Directory contains a list of all services in Tompkins County. Joyce Muchan, Chair of the Human Rights Commission, spoke of a recent question that was raised regarding the effectiveness and success of new Tompkins County residents on advisory boards. She said anyone who comes in to this community is valued as well as is what they bring to the community. Privilege of the Floor by Board Members Dooley Kiefer, District No. 10 Representative, gave a report on the status of the Cornell - Community Waste Management Advisory Committee's recommendations for alternative technologies to replace the Cornell Vet College incinerator project. Ms. Kiefer submitted the following statement for the record: "It has been more than eight months, with very little to show for it. ■ We've been waiting for a Cornell Project Team to be named, after which we are to meet with them to arrive at how best to continue the community advisory role; • Meanwhile Dean Don Smith has proposed one-hour quarterly meetings at which he will keep us informed and there have been two such meetings to date: November 5 - where we learned of (1) a November 19 visit by an engineer from Winnipeg who had worked on a relevant Ag Canada facility, to get his views on the feasibility of the proposed alternatives; (2) the idea of installing a temporary package incinerator (could be brought in on skids) for the interim period before the new technologies are up and running; and (3) the intention to advertise for a world-class bioengineer to manage the project for Cornell. February 4 - where we learned (1) of the Dean's desire to proceed with installing a temporary incinerator (a package crematory); (2) that the position of biosafety engineer had just been advertised in the Cornell Chronicle; and (3) that SUCF is working toward having DEC be the lead agency for the alternative technology project. To date this proposal for a new temporary incinerator has raised anxiety among some community members, who see it as inconsistent with our recommendations. I don't necessarily see it that way. 71 March 16, 1999 We've asked for a special meeting with relevant CVM persons to discuss this proposal, and it has been scheduled for March 30." Charles Evans, District No. 3 Representative, urged Board members to fill out the survey on the Space Study as soon as possible. Mr. Lane, District No. 14 Representative, urged the public to vote in this evening's annual village elections. Mr. Stein, District No. 3 Representative, reminded Board members that the Cornell Cooperative Extension Board has been going through an extensive review process. They are trying to find a way to come closer to what the County Board wishes to achieve with its annual expenditures. Mr. Stein noted the County appropriates $550,000 to Cooperative Extension each year. Mr. Stein said a meeting will be held from 8 a.m. to 9:30 a.m. tomorrow to respond to concerns about the future of programs in Tompkins County. He urged Board members to attend, even if they cannot stay for the entire meeting. Ms. Kiefer asked if it would be possible for Board members unable to attend that meeting to receive a copy of the concerns mentioned and offer comments. Mr. Stein said he did not know; however, Mr. Evans, Liaison to Cooperative Extension, will ask. Mr. Todd, District No. 6 Representative, thanked everyone for the calls and well wishes he received while he was recently ill. He said he is very happy to be back. Chair's Report and Appointment(s) Ms. Mink reported a year ago the County entered into an agreement with Conifer Realty Corporation to develop the Biggs A building as a residence for older citizens. She said Conifer's obligation to purchase the building was contingent on their receiving State tax-exempt bond initiative program money. In the fall of last year Conifer was informed that they did not receive that funding. Representatives from Conifer and the Deputy County Attorney met with State representatives and were told that Conifer's application was a good one and did not know why it had not been funded. Ms. Mink said it looked as if the State was going to move forward with a new round of funding early this year and as such, this Board authorized a resolution to extend the County's contract with Conifer to allow this to happen. Ms. Mink said there has been no new round of funding and representatives from the State are saying they do not know if this will happen. Conifer has formally withdrawn its offer to the buy the building and has stated that the County should pursue other options for the building. Ms. Mink said this does not mean the County's relationship with Conifer has necessarily ended because if there is still no other interest that has come forward by September, they would like to apply for tax-exempt bonds from a different funding stream. Ms. Mink said she will be asking the Biggs Disposition Committee to reconstitute itself and establish a meeting date to discuss this. Ms. Mink also responded to the request made by Representative Winch at the last Board meeting to take some sort of action in preparation for receipt of monies involved in the tobacco litigation settlement. Ms. Mink asked the Budget and Quality Planning Committee to discuss whether the County should apply different criteria for spending that money or whether it should be considered as general revenue and dealt with as part of the regular budget process. Ms. Mink also reported on the Y2K Information Network and stated there should be a comprehensive article appearing in the Ithaca Journal in the next week starting with individual preparedness. She said the plan is to do a series of articles relating to this subject in order to conquer some fears. Ms. Mink commended Wendy Skinner, Public Information Coordinator, for the work she has done on this subject. 72 March 16, 1999 Report from the County Administrator Mr. Erb said NYSAC has made it one of its priorities for this legislative session to reinstate flexibility on some of the sales -tax issues. He said in one case they are looking to allow counties to opt in and opt out of the permanent decision to remove sales tax on clothing. Mr. Erb said there are two bills in the legislature now, one was filed by Assemblyman Luster, and would reinstate as a local option sales tax on textbooks within Tompkins County. There is another bill that was filed that would do the same thing State-wide. Mr. Erb said he does not know what the status of those bills is at this time. Report from the County Attorney Mr. Theisen reported on the tobacco litigation and said the counties of Erie, Westchester, and New York City have filed appeals in that case. The New York State attorneys have recently made a motion in the court to expedite those appeals. Mr. Theisen said he and other county attorneys have faxed letters to the court supporting that motion. Mr. Theisen said today the New York Law Journal reported that an additional $400,000 will be added to the amount coming to New York State from the tobacco industry. Report from the Finance Director Mr. Squires reported the County is in the process of foreclosing on 38 parcels with a total of $72,000 in outstanding tax liabilities. These parcels include only two residential properties; one is owner -occupied and one is a rental property. Mr. Squires commented that this is the lowest amount that the County has foreclosed on in the last decade. He said the Department completed its investigation in accordance with the Land Policy and did not find any properties that were judged to be an environmental liability. A foreclosure auction will be held in April. Addition of Resolution(s) to the Agenda It was MOVED by Mr. Stein, seconded by Mr. Evans, and unanimously adopted by voice vote, to add the following resolution(s) to the agenda: Granting Approval to Enter into a Contract with Jack Veneski, CPA for an Analysis of Department of Social Services Space Occupancy Costs, Including an Asset Depreciation Model Increase Hours of Accounting Supervisor Position at Department of Social Services Creation of Position - Workforce Development Center Authorizing the County of Tompkins to Participate in the Electric Power Cooperative Purchase It was MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote, to waive the Rules of the Board to add appointments to the new Tompkins County Strategic Planning Board to the Consent Agenda. Withdrawal of Resolution(s) from the Agenda Chair Mink gave Ms. Blanchard permission to withdraw from the agenda the resolution entitled Authorizing a Public Hearing - Lease Agreement with Cortland Savings Bank for Installation and Operation of an Automated Teller Machine (ATM) - Tompkins County Airport. Resolution(s) Approved Under the Consent Agenda 73 March 16, 1999 It was MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote, to approve the following resolution(s) under the Consent Agenda: RESOLUTION NO. 46 - AUTHORIZATION TO INCREASE 2000 FISCAL TARGET - HUMAN RIGHTS MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, target funding was approved in the 1999 Budget for a clerical position in the amount of $12,500 including fringe benefits, and WHEREAS, the cost of a receptionist in a half-time position (20.0 hours per week) for 1999 is $14,882, now therefore be it RESOLVED, on recommendation of the Government Operations and Budget and Quality Planning Committees, That the 2000 Fiscal Target for the Human Rights Department be increased by $2,322. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 47 - BUDGET ADJUSTMENT - OFFICE FOR THE AGING MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote under the Consent Agenda. RESOLVED, on recommendation of the Health and Human Services Committee, That the Director of Finance be directed to make the following budget adjustment on his books: Office for the Aging (#14) Revenue Acct Title Amt Approp Acct Title(s) 6780.42705 Gifts and Donations $430 6780.54491 Subcontracts Explanation: Increase in donations allows increase in subcontract services. SEQR ACTION: TYPE II -20 RESOLUTION NO. 48 - AUTHORIZING CHARGE STRUCTURE - SMOKING - CESSATION CLASSES - HEALTH DEPARTMENT MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, currently there are no formal smoking -cessation programs available to the general public within Tompkins County, the Department receives a steady trickle of calls from people seeking a program to help them quit smoking, and there have been several requests made to Employee Health, and WHEREAS, the Depai tiiient intends to use the "Freedom from Smoking" program as developed by the American Lung Association for smokers living in Tompkins County on a trial basis, with the intent to evaluate the level of interest from the general public and employees and to evaluate the quit - rate after one month, six months, and one year, and WHEREAS, the Department must purchase one handbook per participant at a cost of twenty-five dollars and will offset some of the costs associated with the eight-week program, and WHEREAS, the Board of Health unanimously endorses this program, now therefore be it 74 March 16, 1999 RESOLVED, on recommendation of the Health and Human Services and Budget and Quality Planning Committees, That the Tompkins County Health Department implement this program with a sliding -fee charge structure below to offset the associated costs. 1999 Tompkins County Smoking -Cessation Class Fee Schedule <100% Federal Poverty level (FPL) <150% FPL <185% FPL <200% FPL <250% FPL <250% FPL County Employees SEQR ACTION: TYPE 11-20 No fee $ 5.00 $20.00 $30.00 $40.00 $50.00 (full fee) $25.00 RESOLUTION NO. 49 - FISCAL TARGET ADJUSTMENT — SHERIFF'S DEPARTMENT MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, one position of Secretary has been re -assigned from Criminal Investigation to the Civil Division of the Sheriff's Department, and WHEREAS, Fiscal Targets for the Sheriff's Department are assigned by program area, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the 2000 Fiscal Target for the Civil Division be increased by $34,394 with a commensurate decrease in the Criminal Investigation Fiscal Target, RESOLVED, further, That the 1999 Budget be adjusted to move $25,100 Payroll and $6,253 Fringe from Criminal Investigation to the Civil Division. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 50 - AUTHORIZING THE COUNTY OF TOMPKINS TO PARTICIPATE IN THE ELECTRIC POWER COOPERATIVE PURCHASE MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, the County of Tompkins and the County of Tioga entered into an agreement for the purchase of electric power with NYSEG Solutions, Inc., and WHEREAS, the contract provides that political subdivisions within the counties including the counties themselves may obtain electric power under the contract, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County of Tompkins agrees to participate in the cooperative purchase agreement and may, thereby, purchase electric power under the contract with NYSEG Solutions, Inc., RESOLVED, further, That .the Contracts Coordinator be and hereby is authorized to enter into an agreement with NYSEG Solutions, Inc., for the purchase of electric power. SEQR ACTION: TYPE I1-20 75 March 16, 1999 Appointment(s) made Under the Consent Agenda Strategic Tourism Planning Board James Hisle, term expires December 31, 2000, representing hotels and bed and breakfast restaurants Scott Wiggins, term expires December 31, 1999, representing hotels and bed and breakfast restaurants Micky Roof, term expires December 31, 2000, representing retail Renata Ballard, term expires December 31, 1999, representing retail Nancy Battistella, term expires December 31, 2000, representing recreation/agriculture Paul Tatar, term expires December 31, 1999, representing recreation/agriculture Carol Kammen, term expires December 31, 2000, representing culture Nancy Goody, term expires December 31, 1999, representing culture Rachel Lampert, term expires December 31, 2000, representing arts John Reis, term expires December 31, 1999, representing arts Margie Malepe - IC, term expires December 31, 2000, representing University/College Ralph Janis - Cornell, term expires December 31, 1999, representing University/College Claudia Montague Wheatley, term expires December 31, 2000, representing media, communication, and travel industry Ted Schiele, term expires December 31, 2000, representing media, communication, and travel industry Charles Trautmann, term expires December 31, 1999, representing media, communication, and travel industry Tompkins County Youth Board Gale Smith - Town of Ithaca Representative - term expires December 31, 2001 Hillview Road Landfill Citizen's Advisory Committee Frank Proto - Town of Danby Representative - term expires December 31, 2001 Chair's Appointment Ms. Mink appointed Carol Kammen to serve as Chair of the Strategic Tourism Planning Board. Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported on TCAT and said the Committee authorized two capital -project bids, one for a fare -collection system and one for a telephone bid. He said the Committee had discussion on a proposal by a local businessman running a taxi system for a share -ride proposal. He said the Committee asked that the TCAT advisory board review the proposal. Mr. Penniman will be the liaison to that board and will keep the Committee updated. Mr. Stein said the Committee heard a monthly report from Tompkins County Area Development. An update was also given by the Ithaca Housing Authority on the Individual. Development Accounts. The Committee discussed the question of whether to pursue the effort to define the livable wage. At this time the Committee does not have sufficient time to deal with the issue. Last year's information on the subject will be distributed via Representative Koplinka- Loehr, to various Cornell University contacts to see if there is any group there that wishes to investigate the issue in depth. If a group does not step forward the Committee will consider hiring a consultant to take on this task. Mr. Stein will keep the Board informed on this. He said the Committee heard a very interesting report from the Convention and Visitor's Bureau in the area of arts, culture, and tourism. A report was also given by Jeanne Boodley of the Engineering Division about upgrading the downtown Visitor's Center in Clinton Hall. Mr. Stein said the Committee discussed celebrations funding again and asked Ms. Blanchard to provide the Board with this update. 76 March 16, 1999 Ms. Blanchard said after a great deal of discussion and consideration of other proposals, the Committee voted to abolish the special line for celebrations and to roll the $12,500 that had been set aside in that line out of room -tax money, back into the general tourism grant program. Any communities or groups wanting funds for celebratory events, will be advised to submit their applications along with everyone else. Mr. Stein reported on the Workforce Development Board and stated that Debbie Giordano is the Director of that program. He said this is part of a process of change that is happening from the federal level on down. • There are certain requirements that are being imposed upon each county to respond to the new federal laws having to do with workforce development. One of those requirements is that there be a workforce development board and a set of bylaws to govern that board. He announced a meeting will be held on March 23 to discuss appointments to the board and its bylaws. RESOLUTION NO. 51 - GRANTING APPROVAL TO ENTER INTO A CONTRACT WITH JACK VENESKY, CPA FOR AN ANALYSIS OF DEPARTMENT OF SOCIAL SERVICES SPACE OCCUPANCY COSTS, INCLUDING AN ASSET DEPRECIATION MODEL MOVED by Mr. Stein, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, in order to receive Federal and State reimbursement for the cost of the Department of Social Services' occupancy of the 320 West State Street (the Human Services Building), the County must generate, submit, and obtain federal and state approval for an analysis of its space occupancy costs, including an asset depreciation model for the building, and WHEREAS, Jack Venesky, CPA, who has recognized competency in this type of work has submitted a proposal to perform the required work for a flat fee of $12,000, and WHEREAS, the Department of Social Services will seek to provide funding for this purpose in its 1999 Professional Services Appropriation, and if such funds in this line are depleted before the end of 1999, the Department may return to the Board to replenish this account, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Administrator, or his designee, execute a contract with Jack Venesky, CPA to perform the services from March 17th through June 15th, 1999, SEQR ACTION: TYPE II -20 RESOLUTION NO. 52 - INCREASE HOURS OF ACCOUNTING SUPERVISOR POSITION AT DEPARTMENT OF SOCIAL SERVICES MOVED by Mr. Stein, seconded by Mr. Koplinka-Loehr. Ms. Dolan said the Department is not requesting any new funding for 1999 and will evaluate this along with all of the other department's needs for the budget year 2000. A voice vote resulted as follows: Ayes — 15, Noes — 0. RESOLUTION ADOPTED. WHEREAS, the Department of Social Services has need for additional services from its Accounting Supervisor, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the position of Accounting Supervisor (1592), white collar grade N-14, competitive class, be increased from 35.0 to 40.0 hours per week effective March 22, 1999. SEQR ACTION: TYPE II -20 77 March 16, 1999 RESOLUTION NO. 53 - CREATION OF TEMPORARY POSITION - WORKFORCE DEVELOPMENT CENTER MOVED by Mr. Stein, seconded by Mr. Penniman. Mr. Stein said this resolution received the unanimous approval by the Economic and Workforce Development Committee; however, it was defeated by a 2-3 vote in the Governmental Operations Committee. Mr. Koplinka-Loehr, Chairman of the Governmental Operations Committee, stated that there were questions raised by that Committee about process, not about the need for the position. He said one of the goals of the Governmental Operations Committee this year is diversifying the County's workforce and the Committee was willing to postpone the resolution pending receipt of answers to those questions. It was noted that this is a three-month temporary position and that a search will be undertaken at the appropriate time for a full-time position. Ms. Kiefer questioned the necessity of this resolution, and said since BOCES is going to continue providing this service until June, a search could start now for filling the full-time position and they could likely have a person in place by July. She said this is why she did not support this in Committee. Ms. Giordano said this person would be helping her with the JTPA and assisting with other areas related to the Workforce Investment Act. She said the County could not just take over JTPA on July 1 and have everything in place to operate the program at the same time. She said there are processes and programs that need to be established before assuming that responsibility. A voice vote resulted as follows: Ayes — 11, Noes — 4 (Representative Davis, Kiefer, Koplinka- Loehr, and Schuler). RESOLUTION ADOPTED. WHEREAS, the Employment and Training Director wishes to create one half-time temporary position of Job Developer, and WHEREAS, this position shall be funded through June 30, 1999, under the 1999 Workforce Development budget, and WHEREAS, it is anticipated the Job Developer will become full-time and funded under Job Training Partnership Act formula funds effective July 1, 1999, and shall continue so long as such funds or similar funds exist, and WHEREAS, no new money is needed in the 1999 budget for the position, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That one half-time temporary position of Job Developer, labor grade K (11)-743, white collar, be created. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the Committee met briefly before the Board meeting to consider the previous resolution on the agenda. He said at the Committee's regular meeting on March 4 there was an update given on the Y2K process and a back-up plan by the Information Technology Services Department. Aurora Valenti, County Clerk, reported on initiatives the Clerk's office is undertaking that relate to computer modernization. He said the Commissioner of Personnel also updated the Committee on the County's Affirmative Action efforts. RESOLUTION NO. 54 - ELECTION OF 25 YEAR RETIREMENT PLAN FOR CORRECTION OFFICERS UNDER SECTION 89-P AND 603(1) OF RETIREMENT AND SOCIAL SECURITY LAW 78 March 16, 1999 MOVED by Mr. Koplinka-Loehr, seconded by Ms. Blanchard. Ms. Kiefer asked about the Resolved that says no new monies are needed to fund this plan, and asked if this refers only to 1999. Mr. Squires said there is a one-time payment that is required in order to adopt the plan and money is reserved and available for that purpose. A voice vote resulted as follows: Ayes — 15, Noes — 0. RESOLUTION ADOPTED. WHEREAS, the agreement between Tompkins County and Correction Officer Local 2062 stipulates the County will offer no later than June 30, 1999, a retirement plan which provides for a retirement benefit of one-half of final average salary at any age after completing 25 years of creditable service, and WHEREAS, the New York State Retirement System has verified the estimated past service cost to be borne by Tompkins County at $160,000, now therefore be it RESOLVED, on recommendation of the Government Operations and Budget and Quality Planning Committees, That the Board of Representatives of the County of Tompkins does hereby elect to assume the entire additional cost required to provide the twenty-five year retirement plan under Section 89-P and 603(1) of the Retirement and Social Security Law, RESOLVED, further, That no new monies are needed to fund this plan, RESOLVED, further, That the effective date of this plan shall be June 30, 1999. SEQR ACTION: TYPE II -20 RESOLUTION NO. — APPROVAL OF AMENDED BYLAWS — HUMAN RIGHTS COMMISSION MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis. Mr. Koplinka-Loehr reviewed changes that have been made up to this point to the original bylaws. Mr. Proto felt there was not sufficient time to review the changes that are being proposed to the bylaws. Following discussion, it was MOVED by Mr. Winch, seconded by Mr. Proto, to postpone this resolution, and take action at the next meeting with the understanding that Board members would be provided with a new copy of the bylaws showing proposed additions and deletions of wording. A voice vote on the motion to postpone resulted as follows: Ayes — 7 (Representatives Blanchard, Evans, Kiefer, Lane, Proto, Todd, and Winch); Noes — 8 (Representatives Davis, Joseph, Koplinka-Loehr, Mink, Penniman, Schuler, Stein, and Totman). MOTION FAILED. Mr. Koplinka-Loehr offered to withdraw this resolution to allow Board members the opportunity to review changes before the next meeting in the hope that this resolution will receive unanimous support by the Board. Mr. Koplinka-Loehr withdrew the resolution from the agenda. RESOLUTION NO. 55 - REFUND OF TAXES — VILLAGE OF DRYDEN (REROB LLC) MOVED by Mr. Koplinka-Loehr, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, this Board is informed that an error has been made in the 1998-99 tax roll of the Dryden School District, namely parcel 9-1-4.2, assessed to REROB LLC, was erroneously assessed at $1,400,000 due to failure to enter Supreme Court Order, Index 96-425 and 96-732, resulting in overpayment of 1998-99 Dryden School Taxes, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the entry on the tax roll be corrected to reflect a total of $1,175,000 less the Real Property Tax Law Exemption 79 March 16, 1999 Section 485b amount of $365,800 and in accordance with Real Property Tax Law, Section 556 the total tax be changed from $18,449.67 to $15,811.77, RESOLVED, further, That the Dryden School Tax Collector is directed to correct the 1998-99 tax roll, RESOLVED, further, That the amount of $2,637.90 be refunded to REROB LLC, RESOLVED, further, That the amount of $2,637.90 be charged back to the Dryden School District. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 56 — AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 2 OF 1999 — AMENDMENT OF LOCAL LAW NO. 2 OF 1997 — ESTABLISHING STANDARDS OF CONDUCT FOR OFFICERS AND EMPLOYEES OF THE COUNTY OF TOMPKINS MOVED by Mr. Koplinka-Loehr, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, there is a need to clarify certain language in the Code of Ethics pertaining to other employment while in County service, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That a public hearing be held before the Board of Representatives in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, April 6, 1999 at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 2 of 1999 — Amendment to Local Law No. 2 of 1997 — Establishing Standards of Conduct for Officers and Employees of the County of Tompkins. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE 1I-20 Report from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met briefly before this meeting and approved a Request for Proposals for a microwave coverage study for the new 800 mhz communications system. The next Committee meeting will be March 23 at noon. in the Scott Heyman Conference Room. Report and Presentation of Resolution(s) from the Budget and Quality Planning Committee Mr. Joseph, Chairman, reported on an article that appeared in today's Ithaca Journal relating to the fair wage plan and a misunderstanding that may result because of the article's headline. Mr. Joseph said the particular fair wage plan that was adopted by this Board was targeted at a particular group of people -- those who work for agencies that receive grant funding from the County. He said the Human Services Coalition was asked to put together a proposal that the County adopted. When the Coalition put the proposal together they included two agencies they thought were grant -funded; however, they were funded by fees. He noted money was not turned down by agencies and that this was simply a mistake that occurred when the proposal was being put together. Mr. Joseph said there were two agencies that were so inspired by the County's debate and discussion that they went ahead and raised salaries before the County got to them. He said there was only one agency who actually turned down the money and did not raise the wages for one employee that was covered by County funding. This was because the same agency had eight other employees in the same job title who were not County -funded and did not feel it would be fair to raise one person's salary and not the others. 80 March 16, 1999 RESOLUTION NO. 57 - ENDORSING STATE LEGISLATION EXTENDING EXISTING SALES AND USE TAX AUTHORITY OF THE COUNTY OF TOMPKINS MOVED by Mr. Joseph, seconded by Ms. Davis. A voice vote resulted as follows: Ayes — 14, Noes — 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, the County of Tompkins has had the authority to enact an additional one cent of sales and use taxation since December 1, 1992, and has enacted such taxation, and WHEREAS, this authority has been exercised since that date and expires November 30, 1999, and WHEREAS, this Board by Resolution No. 215 of 1998 requested the members of the New York State Senate and Assembly who represent Tompkins County to draft, sponsor, and support legislation extending this authority beyond November 30, 1999, and they have done so and have introduced S2068/A3556 "AN ACT to amend the tax law, in relation to extending the expiration of the provisions authorizing the County of Tompkins to impose an additional one-half or one percent of sales and compensating use taxes" that extends this authority to November 30, 2001, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That this Board endorses and requests State approval of legislation known as S2068/A3556, and urges its elected representatives in the Senate and the Assembly to support this legislation. SEQR ACTION: TYPE II -20 Report from the Planning, Intermunicipal Relations, and Education Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. He said there was a meeting of the economic development loan subcommittee that has been looking at the bylaws for the revolving loan fund. He said that group completed its work and will be sending a recommendation to the Planning, Intergovernmental Relations and Education Committee. Mr. Lane thanked members of that subcommittee for their time and hard work. Mr. Lane said the subcommittee working on the Environmental Management Council review met and will meet again in April. He asked Mr. Stein to provide the Board with a report on the Homeownership Program. Mr. Stein said since 1994 the County Planning Depaitnient has applied for funding from the federal government through HUD for Homeownership Program funds to help low- and moderate- income households throughout the County become homeowners. He said today that program completed the closing of a purchase of a home for its 100th family. He said this is a major milestone for the program and noted to date none of these homes have been foreclosed upon. Report from the Old Library Reuse Committee Mr. Lane, Chairman, reported the Committee continues to look at County space requirements. A report was given by Jeanne Boodley and James Kazda on what the future space projections would be of the Courthouse building by the County and State. He said the Committee is also looking at what it costs the County to rent space in other buildings. He said the Committee has learned that the County will run out of space sooner than anyone had expected. Mr. Lane asked Ms. Mink to consider expanding the three-person Committee to include more Board members. Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, provided the Board with an explanation of the resolution approving smoking -cessation classes that was adopted under the Consent Agenda. He said Irene Stein, Director of 81 March 16, 1999 the Office for the Aging, attended the last meeting and provided the Committee with an update on the Personal Emergency Response Service program. In 1998, the County made 114 installations and 108 removals. He said there are currently 276 machines that are in homes with an additional 33 units available. Ms. Stein also told the Committee that she has a legislative initiative for $5,000 to help start replacing some of those units that are becoming outdated. Mr. said asked if there is any Board member who would be willing to serve as liaison to the Alcoholism Council or the Economic Opportunity Corporation to let him know. RESOLUTION NO. 58 - URGING NEW YORK STATE LEGISLATURE TO ELIMINATE CUTS TO OFFICE FOR AGING PROGRAMS AND TO INCREASE FUNDING FOR THE COMMUNITY SERVICE TO THE ELDERLY PROGRAM (CSE) MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, it is a goal of Tompkins County to keep the elderly in independent living as long as possible and appropriate, and WHEREAS, the Community Service Program to the Elderly (CSE) and the Expanded In -Home Services to the Elderly Program (EISEP) enable the frail, isolated elderly to remain safely in their homes and communities, and avoid institutionalization, and WHEREAS, the governor's proposed budget for fiscal year 1999-2000 requires localities to provide additional local share for these programs, and WHEREAS, such proposed funding changes have the net effect of either reducing services in times of increasing demand for them and increasing likelihood of unnecessary institutionalization or increasing the local tax burden, and WHEREAS, the CSE program has not received any increase in funding for many years, now therefore be it RESOLVED, on recommendation of the Health and Human Services Committee, That the Board of Representatives urges the Governor, Assemblyman Luster and State Senators Kuhl and Seward to eliminate proposed CSE and EISEP reductions and increase funding for the CSE program. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Facilities and Operations Committee Ms. Blanchard, Chair, reported the Committee met this morning and authorized a five-year extension to the agreement the County has with Cornell University for discount parking at the Tompkins County Airport. The Committee heard about the possibilities for acquisition of a property at 83 Brown Road. She said at this time the price is not within the County's range; therefore, that issue will not be moving forward. The Committee approved a resolution urging the restoration of highway and bridge funding, and that will come before the Board at the next meeting. Ms. Blanchard said the Committee had discussion about a proposed policy for dealing with rebuilding County roads and the shoulders of roads. The Committee will probably approve this policy in May and then bring it to the Board. Ward Hungerford, Highway Manager, reported on road projects that the Highway Division will be working on this year. There was also discussion on doing some exploratory work on the possibility of a protective roof for the back entrance of the Courthouse. Ms. Blanchard said the Committee also received some information about performance measures at the Recycling and Solid Waste Center. This information will soon be placed in Board member's mailboxes. RESOLUTION NO. 59 - AWARD OF BID - PARALLEL TAXIWAY RELOCATION CONSTRUCTION - TOMPKINS COUNTY AIRPORT 82 March 16, 1999 MOVED by Ms. Blanchard, seconded by Mr. Todd. Mrs. Schuler said she supports the project; however, she won't support it because of the vendor's lack of environmental sensitivity in Cortland County. A voice vote resulted as follows: Ayes — 14, Noes — 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the Purchasing Department has duly advertised for bids for construction of the Parallel Taxiway Relocation project, and WHEREAS, four (4) bids were received and duly opened on March 5, 1999, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That subject to grants being received from the Federal Aviation Administration (FAA) and the New York State Department of Transportation (NYSDOT), the bid be awarded to Suit-Kote Corporation of Cortland, New York as the lowest responsible bidder with a bid of $949,861, RESOLVED, further, That the budget for the Parallel Taxiway Relocation Construction is as follows: FAA Share NYSDOT Share Local Share Total (90.0%) ( 5.0%) ( 5.0%) 5610.4592 5610.3592 5610.5031 5610.9239 $854,875.00 47,493.00 47,493.00 $949,861.00 RESOLVED, further, That the County Administrator be and hereby is authorized to execute a contract with Suit-Kote Corporation, RESOLVED, further, That the County Administrator be and hereby is authorized to execute grant agreements with the FAA and NYSDOT when said grant offers were received, RESOLVED, further, That the Finance Director be authorized to borrow monies if necessary until reimbursement is received from the FAA and NYSDOT. SEQR ACTION: TYPE II -2 RESOLUTION NO. 60 - AUTHORIZING AN AGREEMENT FOR ADMINISTRATION AND INSPECTION SERVICES - PARALLEL TAXIWAY RELOCATION - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, a contract has been awarded to Suit-Kote Corporation for construction of the Parallel Taxiway Relocation, and WHEREAS, there is a need for engineering oversight and administration of the construction contract, and WHEREAS, after examining the qualifications of a number of suitable airport engineering consultants, C&S Engineers of Syracuse was selected by the County to provide such services at the airport for a five-year period, and WHEREAS, subject to the fee for the administration and inspection contract being determined acceptable through the performance of an Independent Fee Estimate (IFE), in accordance with Federal Aviation Administration (FAA) requirements, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator be and hereby is authorized to execute an agreement with C&S Engineers, Inc., to provide administration and inspection services for the Parallel Taxiway Relocation construction project for a cost not to exceed $113,651, RESOLVED, further, That the budget for the inspection contract is as follows: FAA Share (90.0%) 5610.4592 $102,285.00 NYSDOT Share ( 5.0%) 5610.3592 5,683.00 Local Share ( 5.0%) 5610.5031 5,683.00 Total 5610.9239 $113,651.00 83 March 16, 1999 RESOLVED, further, That the County Administrator be and hereby is authorized to execute grant agreements with the FAA and NYSDOT when said grant offers are received, RESOLVED, further, That the Finance Director be authorized to borrow monies, if necessary, until reimbursement is received from the FAA and NYSDOT. SEQR ACTION: TYPE II -20 Report from the Electric Power Committee Mr. Stein, Chairman, had no report. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today and discussed Y2K issues. Mr. Evans said there are two people in the Information Technology Services working on Y2K issues at 30 percent of their time and that good progress is being made in this area. Mr. Evans said the report he has previously referred to is now on file in the Board Office. Mr. Evans corrected the statement he made at the last meeting, and said there was one local response to the RFP. At this time the Department is looking at how to deal with that response. Report from the Library Construction Committee Ms. Mink, Chair, reported the Committee met today and began reviewing the schematic design for the building. She said the architect is extremely conscious of staying within budget. Report from the Library Coordination Committee Mr. Proto, Chairman, reported the Committee met last week and continues to refine the information that is being gathered. He said they are preparing a questionnaire that will be distributed to libraries. At the last meeting Janet Steiner, Tompkins County Public Library Director, reported on what is going on with the various library directors. She also reported on what is available at school libraries. The next meeting will be April 13`h Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, reported the Committee went yesterday to Wayne County to look at their public safety building. Tomorrow the Committee will travel to Tioga County to look at the facility there. Other Business Ms. Mink noted that at least four Board members - Blanchard, Joseph, Koplinka-Loehr, and Penniman, will be away for the second meeting in April so we will consider canceling it. Approval of Minutes of March 2, 1999 It was MOVED by Mr. Totman, seconded by Mr. Evans, and unanimously adopted by voice vote, to approve the minutes of March 2, 1999 as submitted. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 7:28 p.m. 84 April 6, 1999 Regular Meeting Public Hearing - Local Law No. 2 of 1999 - Amendment of Local Law No. 2 of 1997 - Establishing Standards of Conduct for Officers and Employees of the County of Tompkins Chair Mink called the public hearing to order at 5:30 p.m. and asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the flag. Present: 14 Representatives. Excused: 1 (Representative Blanchard). Presentation of Proclamations Ms. Mink presented the following proclamations: Child Abuse Prevention and Sexual Assault Awareness Month in Tompkins County to Jennifer Rosenthal, Education Director for the Child Sexual Assault Project; Community Banking Month in Tompkins County to Mr. Fran Benedict of the Tompkins County Trust Company; and Federation of New York Insurance Professionals Week in Tompkins County April 11 thru April 17, 1999 Privilege of the Floor by the Public Wendy Skinner, Public Information Coordinator for Tompkins County, announced an improvement has been made to the broadcasting of Board meetings. She said the television screen will now appear with a summarized version of the resolution being considered and that this should help the public understand the discussion by the Board better. Privilege of the Floor by Board Members Mr. Winch, District No. 8 Representative, said on March 19 he attended a graduation ceremony at the Ithaca City Drug Court. He said this is a very worthwhile program that is professionally done, and urged Board members to attend one of these ceremonies. He noted Representative Kiefer was also in attendance. Presentation - Centralization of E911 Dispatching The presentation was given by the following individuals: Lou Withiam, Chairman, E911 Operations Committee Jack Miller, Fire, Disaster, and EMS Coordinator Lee Shurtleff, Deputy Fire, Disaster, and EMS Coordinator The following is an outline of the presentation: WHERE WE ARE: When 911 went into service we consolidated several phone numbers into a single, County -side emergency number. This action brought all public safety agencies together into an unprecedented 85 April 6, 1999 partnership. We did not, however, bring together all of the staff responsible for answering calls, gathering information and sending the appropriate responses. The purpose of this partnership was to provide the County with a single, simple phone number to summon help as quickly as possible in any given emergency. While we minimized the time it takes to contact public safety, we did not minimize the time it takes to get appropriate help started, because we must transfer police calls to dispatchers located elsewhere. By bringing these dramatically different agencies together under a single point of contact, we created a need to further unify these agency's overall communications systems. Because of 911, we no longer talk just within our agencies; we increasingly talk to each other and share responsibility for emergency response. The centralized phone number (911) has intensified the need for centralized communications, but that can't happen without a central dispatch location. HISTORY: Initially, the 911 Task Force wanted a central 911 dispatch Center to contain all aspects of the 911 system: Call taking, Fire, EMS, and Police dispatching. This concept was squashed when the Board of Representatives told us we had to build a system with the revenues from the $.35 surcharge authorized by law. This decision led to the fragmented system we have today. We want to emphasize that even though our system was built on the $.35 surcharge, we think it has functioned as intended. We remain confident in its abilities and those of our dispatchers. Nonetheless, the use of multiple dispatching locations and the procedures we operate under are far from ideal, many of which we will elaborate shortly. FUNDING: Even though the $.35 surcharge was sufficient to start 911, it has long been clear to this Committee, that $.35 alone will neither sustain the system nor allow modifications. We think the revenue from the $.35 surcharge will shrink due to the following reasons: 1. Increased use of cell phone will decrease the use of hard phone lines. 2. The trend toward consumers replacing traditional service with cable services will further erode surcharge revenues. 3. Ithaca College and Cornell University now operate their own systems, thus decreasing the use of Bell Atlantic phones for students. 4. The cost of buying, maintaining and upgrading equipment is going up while $.35 revenue is static at best. Although our revenues may fall short of our needs, public demand and service expectations are increasing. We must look for ways to increase our efficiency. Centralization may provide one answer to help this serious situation. CENTRALIZATION: We have come to the conclusion we need to centralize dispatch functions for 911. We need to redistribute the many resources now at our disposal into a Centralized Dispatch Center. System supervisors, technicians and backup staff, need to be in the same building, immediately available to one another. We need to eliminate, as best as possible, the transfer and holding of emergency calls caused by the separation of dispatchers. All dispatchers, regardless of agency, need access to the same information. Communications between emergency service are inhibited because of separate locations. 86 April 6, 1999 The Committee has looked at three major areas as they relate to centralization: Supervision, Space, and Service. SUPERVISION: By far, the most difficult issue we face is supervision. In maintaining administrative offices at a separate location from the PSAP, direct interaction between supervisors and line staff barely exists. As interagency communications are impaired by remoteness, so too is supervision. The dispatchers must exercise a high degree of independent judgment at all times, and the ability for these dispatchers to consult with anyone else is limited to radio or telephone. This lack of direct supervision in such a critical public safety operation exposes the County to extreme liability. Not only could the County be held accountable if something were to go wrong, but an employee could conceivably establish a negligence case against the County for a failure to provide adequate supervision. For these reasons, continuous workplace supervision, such as a senior dispatcher or dispatch supervisor, needs to be addressed now, regardless of when a move is made. SPACE: With regard to space, current centers work sufficiently for current operations. In the long term, however, the County has to look toward an 800 MHz radio trunk system to accommodate all public safety and public works organizations, as well as the various municipal entities. Within a short period of time, two to five years, the County will need to replace current frequencies and paging capabilities due to FCC reallocation of frequencies. The main communications area will need an estimated 800 square feet of additional space for control equipment and telephone switching gear. Current facilities can not accommodate any additional staff, system supervisors, or radio installers, who consequently work out of the CFR building. The current dispatch space (approximately 300 square feet) can not be expanded. It is difficult to service and maintain the equipment there due to the cramped area. The dispatch center is not handicapped accessible. There is no storage capability, and parking has become extremely limited due to the nearby Human Services Building. LOCATIONS AND CONCERNS: The Committee feels that the best location for a central 911 dispatch is at the County CFR Building. An addition of approximately 5,000 square feet to the present radio installation area would meet our needs. We realize there is opposition from the Airport Management Team concerning this recommendation. We feel this is the best solution because it is the most reasonable from a financial and operational perspective. The system administrators are already located in offices at the site. Additionally, the support personnel responsible for data input, system maintenance and equipment repair are also located there and space would not have to be built for them. Those people and operations would not need to be relocated, nor would space need to be provided for them at another site. These support personnel, part of the administrative group, could easily move into the dispatch center to assist during periods of high call training and conference rooms that would also be needed if the dispatch center is built elsewhere. At a minimum, centralization of these resources in a single location is necessary for supervisory and work load purposes. There are benefits for the Airport, as they will be included in the communications system. We could share security enhancements, locker room space, administrative overlap and kitchen facilities. An 87 April 6, 1999 emergency operations area would be available to both operations. Back up power is also available, but needs further exploration. This location will provide us the space we need to centralize. It will accommodate all the dispatch requirements for all public safety agencies in the current configuration. Another benefit of the Airport location is that overall radio and microwave system redundancy is created. From this location we can transmit to several microwave location sites. At present we can only access one transmitting site, from Central Fire Station, and a break in that single link crashes the system. We need to be isolated from vulnerable downtown areas, and the security of the Airport location would be beneficial to these operations. AGENCIES LOCATED AT CENTRAL DISPATCH: Initially, the present 911 dispatch center, located at Ithaca Fire Department, would be brought together with the Sheriff's dispatch at the proposed location. At a recent meeting, the Ithaca Police Department indicated they would join in. The Mayor of Ithaca indicated that while the decision is political in nature, he does not see a problem, and it should happen. Ithaca Fire Department agrees the move is necessary. It should be noted that each agency mentioned has internal consideration that needs to be addressed, but it is felt they could be worked out in transition stages. The New York State Police will not move to the central dispatch site. They recently moved into a new facility at 1850 Dryden Road that has the responsibility for dispatch functions for the NYSP for three counties: Tompkins, Cortland, and Tioga. The State Police are part of the closest car concept agreement with the Tompkins County Sheriff's Department and have recently expanded the handling of non -911 calls. Further, the State Police handle Cellular 911 calls and are exploring the possibility of directly transferring EMS and fire calls to the Tompkins County 911 Center. The State Police have documented a consistent increase in Cellular 911 calls and need to work with Tompkins County 911 Center as wireless communication becomes more prevalent in the future. TRAINING: At the many meetings held over the past few months, the issue of training 911 dispatch employees was heavily discussed. The conclusion was that all employees should be cross -trained so each could handle call -taking, fire, EMS, and police calls. Bringing these individuals together will facilitate that cross -training. All employees would need to be NYSPIN certified. Cornell Police has indicated their willingness to assist with this training. Funds must be made available for all employees to attend the basic APCO Course. Supervisors must attend the advanced courses in addition to the basic course. In-service training must be provided for as well. SERVICE: There is no question in the minds of the 911 Committee that centralization of dispatch will afford better service to the community. Recent visits to other 911 centralized dispatch centers showed us the advantages of having all dispatch functions in one location. Our goal is better service. It will be met by the following objectives: 88 April 6, 1999 • Better supervision and training of personnel • Better use of personnel and resources • Less chance of lost calls due to transfer • Uniformity and consistency of data entry • Increased public safety RECOMMENDATION ONE: At the heart of the centralization issue is the integrity of our County's emergency response. One and a half year's operations have led this Committee to the conclusion that centralization of dispatching services is necessary to ensure proper and efficient handling of the calls for help. The use of multiple dispatching points leaves the County vulnerable to any number of breakdowns in communications and procedure. While the County may wish to consider other sites for a permanent 911 Center, it should not delay centralizing the many resources that now comprise 911. RECOMMENDATION TWO: We know of no other options currently available to meet the immediate needs of 911, than the County CFR building. Therefore, the Committee recommends the County immediately authorize the implementation of a design phase for an addition to the Crash, Fire and Rescue Building, with construction to be completed within 12 months. While this addition is being planned and built, the Committee, working with all agencies involved, will begin the transition and will address the logistics of the move; will adjust the protocols. and procedures by which the dispatch center will function; and will acquire the necessary equipment. Mr. Joseph said he wouldlike someone to address what communications go on between officers in the field and headquarters, and which of those will be run through a dispatch center and which will happen some other way. He would also like to know what the other way will be and what equipment it will require. Mr. Withiam said when dispatch is centralized, it is the first initial call that is centralized. That call will go out to the agencies. Once the agency gets the call they can go to their own frequency or they can handle it through the 911 center. He said there will always be a need for administrative dispatching from all agencies. Ms. Mink asked that this subject be discussed further by the Public Safety Committee. Mr. Stein said he sees two issues with this request: to approve centralization, and to approve a specific location. He requested that these issues be considered separately because there have been discussions of an alternative site. Mr. Proto requested a report on the status of the equipment that was purchased under the $.35 surcharge, why it is outdated, and what the funding is going to be. He said if there is going to be a centralized dispatch center, he hopes that the subject of funding streams will be addressed as well as whether there is a financial contribution from the various entities. Mr. Evans said the Public Safety Committee will be discussing these issues. Report and Appointment(s) from the Chair Ms. Mink reported on Y2K efforts that are currently underway, and said that the first of a series of monthly columns has appeared in the Ithaca Journal. The column addresses emergency preparedness at home. She said the Pennysaver will also be publishing a report and the website she has referred to at 89 April 6, 1999 previous meetings will also go on-line this month. Efforts are now being focused on local businesses and helping them deal with Y2K. Ms. Mink had no appointments. Report from the County Administrator Mr. Erb reported on an Ithaca College article pertaining to economic activity in Tompkins County. The article reported on the positive outlook on employment figures in the County. Mr. Erb announced that three department heads have terms that expire in June. He invited Board members to participate in the evaluation of the individuals in these positions and asked that feedback be submitted to him in the next month. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director Mr. Squires reported that a bond anticipation note sale was held this week. He said they renewed $552,000 of notes, primarily for the County's computer modernization program. There were five bidders and Chase Manhatten was the winning bidder. The interest rate received on those notes was 3.48 percent. , He announced that the annual property auction will be held on April 30`h at 9:30 a.m. in the Scott Heyman Conference Room. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Endorsement of Centralization of E911 Communications Authorizing an Agreement with Bell Atlantic to Provide Public Telephone System - Tompkins County Airport Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairmen permission to withdraw the following resolution(s) from the agenda: Appropriation from Contingent Fund - Terminal Pay - Planning Department Authorization to Sponsor an Application for Transportation Enhancement Program Funding for the Cayuga Nature Center Authorizing a Public Hearing on Proposed Local Law No. _ of 1999 - Amendment to the Charter and Code, Article 10 - Department of Planning, Section 10.02 - County Planning Federation; Composition; Powers and Duties Withdrawal of Appointment Mr. Joseph asked that the appointment of Larry Bratton to the Advisory Board on Indigent Representation be withdrawn from the Consent agenda. Ms. Mink granted permission for the appointment to be withdrawn. Approval of Appointment(s) Under the Consent Agenda 90 April 6, 1999 It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to make the following appointment(s) under the Consent Agenda: Environmental Management Council Kristen Rowles - At -large representative; term expires December 31, 1999 Tompkins County Public Library Board of Trustees Daris Dixon -Clark - term expires December 31, 2000 Gale Halpern - term expires December 31, 2000 Resolution(s) Approved Under the Consent Agenda It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to make the following resolution(s) under the Consent Agenda: RESOLUTION NO. 61 -AMENDMENT TO RESOLUTION NO. 292 OF 1998 - EARLY RETIREMENT INCENTIVE PROGRAM - PLANNING DEPARTMENT MOVED by, Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, Resolution No. 292 of 1998 authorized an employee of the Planning Department to retire under the terms of the 1998 Early Retirement Incentive Program, and WHEREAS, due to an oversight, there was no adjustment made to the Fiscal Target as a result of this approval, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education and Budget and Quality Planning Committees, That the Fiscal Target for the Planning Depaitment be reduced by $1,789. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 62 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote . by members present under the Consent Agenda. RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education, Economic and Workforce Development and Public Safety Committees, That the Director of Finance be directed to make the following budget adjustments on his books: Planning (#17) Revenue Acct Title Amt Approp Acct Title(s) 8029 43592 DOT Grants $77,000 8029 54400 Program Expense Explanation: To move 1998 Inlet Island funds into the 1999 Budget. Social Services (#18) Revenue Acct Title Amt Approp Acct Title(s) 6010 544610 Fed. Reimbursement '$56,067 6010 54442 Prof. Services Explanation: Board Resolution No. 289 of 1998 authorized us to accept this grant, which was written to allow DSS to contract with ACTC's Family Intervention Program. The grant and contract extend through June 30th, but the award letter came too late last year to be incorporated into the 1999 budget process. 91 April 6, 1999 Revenue Acct Title Amt Approp Acct Title(s) 3113 42626 Drug Forfeiture $3,782 3113 52206 Computer Equip. 3113 42626 Drug Forfeiture $ 778 3113 52230 Computer Software Explanation: Monies needed to update computer equipment because the current is inadequate. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met on March 23. In addition to hearing the 911 presentation, the Committee heard a report from the Assigned Counsel Program. The Committee was informed that program is $100,000 under budget. He pointed out that there have been no high-profile crimes in the County in the last few years. Julia Hughes, Program Coordinator for the Assigned Counsel Program, will be gathering more information on the subject of having assigned counsel versus a public defender. Mr. Evans said the Committee also discussed video arraignments and said this issue is being explored further by a subcommittee of the Criminal Justice Advisory/Alternatives to Incarceration Board. That Board has met once and will meet again on May 3rd to discuss the subject further. Sheriff Meskill provided the Committee with a mission and vision statement for the Sheriffs Department; the Committee expects to discuss this further at the next meeting. Sheriff Meskill also pointed out to the Committee that the Tompkins County Jail is now housing 117 prisoners and that this will go a long way toward keeping board -out costs under control. Additional supplies such as beds, blankets, and pillows will need to be purchased for these additional beds; however, that money will be, taken from the money set aside in the board -out contingency fund. RESOLUTION NO. 63 — APPROPRIATION FROM CONTINGENT FUND FOR THE BOARDING OF PRISONERS — JAIL MOVED by Mr. Evans, seconded by Mr. Lane..A short roll call vote resulted as follows: Ayes — 14, Noes — 0, Excused — 1 (Representative Blanchard). RESOLUTION ADOPTED. WHEREAS, the Board appropriated up to $150,000 in the Contingency Fund for the purpose of boarding of prisoners when it adopted its 1999 budget, and WHEREAS, the Sheriff's Department has not boarded out any prisoners since the 15th of January, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the Finance Director is directed to appropriate $7,269 from A1190.5440, Contingent Fund, to cover the cost of boarding bills and actual housing expenses for the first quarter of 1999. APPROPRIATION • FROM: A1990.54400 Contingent Fund $7,269 • TO: A3150.54469 Boarding of Prisoners $7,269 BEGINNING BALANCE AS APPROPRIATED $150,000 Tioga County (1/1-1/15/99) $3,750 Wyoming County (1/1-1/7/99) $2,160 Yates County (1/7-1/11/99) $1,359 TOTAL EXPENSES $7,269 BALANCE $142,731 SEQR ACTION: TYPE II -20 RESOLUTION NO. 64 -ENDORSEMENT OF CENTRALIZATION OF E911 COMMUNICATIONS 92 April 6, 1999 MOVED by Mr. Evans, seconded by Mr. Totman. Mr. Proto questioned whether the City of Ithaca should be adopting a resolution similar to this and the need to also address whether other entities should financially contribute towards this project. Ms. West said the City would not need to adopt anything until a financial proposal is put forward. At the request of Mr. Proto, the City of Ithaca will be forwarded a copy of this resolution. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Blanchard). RESOLUTION ADOPTED. WHEREAS, Tompkins County implemented Enhanced 911 Service to County inhabitants on August 3, 1997, and established a working partnership among the entire public safety community, and WHEREAS, the service utilized existing dispatchers, administrative staff and equipment, operating from multiple locations, and began the use of a "closest car" police response, and WHEREAS, the E911 Operations Committee has recommended, and the County Fire, Disaster and EMS Advisory Board has endorsed, a proposal to centralize all 911 resources at a single location, and WHEREAS, the E911 Operations Committee believes that a centralized Communications Center will provide our citizens with an improved service and better use of existing personnel, and will enhance supervision, staff training, and overall communications among the system's participants, now therefore be it RESOLVED, on the recommendation of the Public Safety Committee, That the Tompkins County Board of Representatives endorses the concept of a centralized communications center, RESOLVED, further, That the E911 Operations Committee is hereby directed to interact with the Facilities and Infrastructure Committee for a site recommendation, and to submit budgetary and operational plans to the Board for further discussion and actions. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported at the last meeting on April 1 the County Administrator provided the Committee with an update on the Leadership Council. He said there has been considerable discussion since the Parking Committee process as to the role of the Leadership Council. He said it is understood that the Partners for Quality process operates essentially from the County Administrator level on down and there has been discussion as to what would be the most useful way for that Committee to be chaired. He said a suggestion has been made that instead of the Board selecting a chair, that the Leadership Council select its own chair. Mr. Squires, Finance Director, reported to the Committee that the positions of Accounting Services Director and Auditor have been filled. Mr. Koplinka-Loehr said the County Clerk attended that meeting and requested that the public hours for July and August for the County Clerk's Office be changed to 8:30 a.m. to 4:30 p.m. He said the Committee supported this request and that it is allowed under State Law. The Assessment Department provided the Committee with an update on the sale of the Milliken Station. The City of Ithaca has offered to put Countywide assessment information on its web site; after consultation on how much and which information to pose, since questions of privacy and security are involved. Mr. Koplinka-Loehr provided the Board with a report on the County's Affirmative Action program. He said in March the County had four new hires of individuals who met the affirmative action guidelines. This made the County's ratio jump from 3.8 to 4.5 percent. He said one of the goals of the Committee is to increase the diversity of the County's workforce. He said Tompkins County is doing an exceptional job in terms of putting structures in place to improve diversity; however, there is still a big gap between the demographics in its workforce and the overall County population, which is approximately 14 percent. He outlined some of the barriers that the Affirmative Action Committee and Personnel are struggling with. The civil services rules place a constraint on this because of the requirement to hire within the top three candidates. This also produces a disincentive in applying for County employment. There is also an issue of critical mass; and although the County does not have trouble keeping these employees, they primarily exist in the same departments. 93 April 6, 1999 Mr. Koplinka-Loehr said there is also the question of at what point should there be involvement and when. This is another issue being discussed by the Committee. He said although there are no intentions to hamper the process, institutional barriers do exist. He said the reporting structure is another area that needs to be addressed. The Committee is looking at four areas: Board level, depaitinent-head level, the Personnel Department, and the Affirmative Action Committee, and how each of these can improve diversity. The Affirmative Action Committee is made up of five voting members. The Government Operations Committee is looking at the possibility of expanding that Committee; the Personnel Department is looking at its own processes. They are looking at training at the department -head and Board level. Mr. Stein commented on the report given by Mr. Koplinka-Loehr. In regard to affirmative action, he pointed out that the 1990 Census statistics included students in residence at our local college and university and that there was a substantial number of these students who were counted as minorities. He asked that consideration be given to the way that the student population impacts the affirmative action percentages that are used as employment goals for the County. He asked that consideration be given to the student population. He also spoke of the sale of Milliken Station and said there may be several items included in that sale that would be subject to sales tax. He gave an example of the sale of the IBM plant in Owego to Loral. RESOLUTION NO. 65 - ADOPTION OF LOCAL LAW NO. 2 OF 1999 - AMENDMENT OF LOCAL LAW NO. 2 OF 1997 - ESTABLISHING STANDARDS OF CONDUCT FOR OFFICERS AND EMPLOYEES OF THE COUNTY OF TOMPKINS MOVED by Mr. Koplinka-Loehr, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, there is a need to clarify certain language in the Code of Ethics pertaining to other employment while in County service, and WHEREAS, a public hearing has been held before the Board of Representatives on April 6, 1999, to hear all persons interested in proposed Local Law No. 2 of 1999, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That proposed Local Law No. 2 of 1999 - Amendment to Local Law No. 2 of 1997 - Establishing Standards of Conduct for Officers and Employees of the County of Tompkins be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the Office of the County Clerk, and one copy with the Secretary of State. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 66 - ADOPTION OF AMENDED ADMINISTRATIVE POLICY 01-29 - STANDARDS OF CONDUCT MOVED by Mr. Koplinka-Loehr, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, there is a need to clarify certain language in the Code of Ethics pertaining to other employment while in County service, now therefore be it 94 April 6, 1999 RESOLVED, on recommendation of the Government Operations Committee, That the following paragraph be added to Section 1: Ethics, paragraph (g) of Administrative Policy 01-29, Standards of Conduct: "Any person who serves on an advisory board or county committee may nevertheless engage in private employment with or render private services to the County for compensation, provided no conflict of interest is created. No payment will be made for such employment or services if they relate to the area in which the advisory board or committee is involved, unless the following conditions are met: 1) full disclosure is made in advance to the committee or advisory board; 2) the minutes of the committee or advisory board reflect such disclosure; 3) a decision is made by the board or committee and duly recorded in the minutes that no conflict of interest or impairment of official duties exists; and 4) the relevant County department head has approved the employment or services and the rate of compensation in advance." RESOLVED, further, That Administrative Policy 01-29, Standards of Conduct, as amended is hereby adopted. SEQR ACTION: TYPE II -20 RESOLUTION NO. 67 - APPROVAL OF AMENDED BYLAWS - HUMAN RIGHTS COMMISSION MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis. Mr. Proto expressed concern regarding the way outreach education is addressed in the bylaws. Mr. Proto expressed concern over education of members and said because of the type of issues this Commission gets involved in, the outreach to the community is so important that we allow the Director and Commission members to step in and do'that kind of education so that people don't go away with the wrong impression. He said he feels the outreach to the media in general should be retained by the Commission Chair or the Director. Pat Pryor, Chair of the Commission, spoke of the proposed change, and said the Committee discussed this issue in detail. The members of the Commission are highly educated in several aspects of human rights. She said the bylaws currently state it is a joint function of the Director to speak in an educational fashion on behalf of the Commission. She said the Commission did not want this to be limited to one public relations officer because they see it as a vital responsibility of each member to be able to educate the community. i A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 1 (Representative Totman), Excused - 1 (Representative Blanchard). RESOLUTION ADOPTED. WHEREAS, the State Division of Human Rights has issued directives that impact the functioning of the Commission and staff, and WHEREAS, the bylaws have been amended to reflect those directives and conform to current Commission practices, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the bylaws of the Human Rights Commission as amended and on file with the Clerk of the Board of Representatives be approved. SEQR ACTION: TYPE II -20 RESOLUTION NO. 68 - APPROPRIATION FROM CONTINGENT FUND - YEAR 2000 CONSULTING SERVICES, SALARY FOR TEMPORARY POSITION, AND EQUIPMENT REPLACEMENT - INFORMATION TECHNOLOGY SERVICES MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. 95 April 6, 1999 WHEREAS, consulting services, staffing and equipment upgrades are needed to complete priority tasks within specific phases of the Y2K program as defined by Information Technology Services, and WHEREAS, work assignments and equipment replacement(s) will be further specified as the project progresses, and WHEREAS, funds necessary for these tasks, at this stage of the project, have been identified and is not expected to exceed $30,000 in total, now therefore be it RESOLVED, on recommendation of the Government Operations and Budget and Quality Planning Committees, That $30,000 be appropriated from the Contingent Fund to the Information Technology Services budget, into a new line item for Y2K expenses only, RESOLVED, further, That a copy of the TOMPKINS COUNTY YEAR 2000 PROJECT — WORKING REPORT is on file in the Board Office, RESOLVED, further, That the Government Operations Committee will be updated on the progress of this project on a monthly basis with a full accounting of the appropriated funds and their use. SEQR ACTION: TYPE II -20 RESOLUTION NO. 69 - IN OPPOSITION TO PORTION OF GOVERNOR'S BUDGET ADVERSELY AFFECTING TOMPKINS COUNTY DEPARTMENT OF MOTOR VEHICLES REVENUE MOVED by Mr. Koplinka-Loehr, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, in the recent Executive Budget, County Clerks' Department of Motor Vehicle offices are targeted to lose mail -in registrations and mail -in licenses work, the income from which is approximately $29,000 per annum, revenue generated by Tompkins County Department of Motor Vehicles, and WHEREAS, the end product due to this loss of revenue would be the severe reduction of quality service to the residents of Tompkins County and others, and WHEREAS, this Board of Representatives wishes to support the continuance of such service at the local level, and WHEREAS, the New York State Department of Motor Vehicles plans to implement this change administratively regardless of the outcome of the budget negotiations, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That this Board of Representatives hereby opposes that portion of Governor Pataki's Executive Budget which divests the County Clerk of the performance of the "mail -in" functions at the local level and the concomitant indispensable revenue, RESOLVED, further, That the Board of Representatives supports Senate Bill No. 3235 and Assembly Bill No. 6287 which would guarantee that the mail -in work would stay with the local DMV and increases the retention rate, RESOLVED, further, That a copy of this resolution shall be sent to Honorable James Seward, Honorable John R. Kuhl, Honorable Martin Luster, Honorable Joseph Bruno, Honorable Sheldon Silver, and Mr. Robert King, Director of the Budget, and the New York State Attorney General's Office. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Budget and Quality Planning Committee Mr. Joseph, Chairman, said the Committee has been trying to tackle its charge to do program evaluations and said most of the last meeting on April 1st was devoted to that subject. Mr. Joseph said the Committee discussed his proposal of making a distinction between a policy -level evaluation and an operational -level evaluation. The policy -level evaluation asks what is being done with a particular program and is it the right thing to be doing. The operational level evaluation asks how well the County 96 April 6, 1999 is doing its job. Mr. Joseph said he feels it is more appropriate for the Board to be doing a policy -level evaluation and looking at how great the need is for a service. He said this has stressed the importance of having clear definition of the mission of the program. He said the Committee has been working on the Weights and Measures Department and will continue at its next meeting on April 1511 RESOLUTION NO. 70 — SUPPORT AND REQUEST FOR AN AMENDMENT TO THE TAX LAW ALLOWING THE COUNTY OF TOMPKINS TO OMIT THE COLLEGE TEXTBOOK TAX EXEMPTION MOVED by Mr. Joseph, seconded by Mr. Stein. Ms. Schuler said she cannot support this resolution because the majority of her constituents are students. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Schuler), Excused - 1 (Representative Blanchard). RESOLUTION ADOPTED WHEREAS, the County of Tompkins is home to three academic institutions whose population represents nearly one-third of the total County -wide population, and WHEREAS, the County of Tompkins has been significantly impacted by the legislation to exempt sales tax on text books, and WHEREAS, the annual impact of the college textbook exemption to Tompkins County is $460,000 on $11.5 million in sales representing approximately 1.5 percent of the total County -wide sales tax collection, and WHEREAS, the direct impact on the County's real property tax rate is $258,750 with the remaining $201,250 impact on the sales tax distribution to the towns and the City of Ithaca, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That this Board supports and requests an amendment to Section 1210 of the Tax Law, adding a new subdivision, allowing the County of Tompkins to omit the college textbook tax exemption, provided for in paragraph thirty-four of subdivision (a) of Section 1115 of the same chapter, RESOLVED, further, That the County of Tompkins encourages Assemblyman Luster, Senator Seward, and Senator Kuhl to introduce and support this legislation to the State of New York, RESOLVED, further, That Tompkins County also supports the proposed legislation to amend Section 1210 of the Tax Law to provide a local option for all counties in New York State. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations, and Education Committee Mr. Lane, Chairman, reported the Committee met on March 23. He said as part of the Committee's work they are trying to build better relationships with advisory boards. At the last meeting Lynn Leopold of the Environmental Management Council was in attendance and provided the Committee with an overview of the Council's activities. Some of the projects being undertaken by the Council are the natural -resources survey and inventory for the County, commenting on the Lake Source Cooling project, monitoring Cornell's radiation and chemical disposal sites, helping with the County towers committee on developing suitable locations and specifications for the new emergency towers, and commenting on the Household Hazardous Waste Facility. Mr. Lane said Sheriff Meskill and Cheryl Nelson, Public Works Administrator, were also in attendance and gave the Committee a report on the Winter Snow Alliance. There was a situation recently where the roads were closed and the procedures did not work as well as they should have. The Committee will continue to look at ways to improve this system. Fernando deAragon, Director of the MPO (Metropolitan Planning Organization), talked to the Committee about his plans for next year and reported that program is receiving approximately $70,000 more in revenue. This will help its programs and allow it to hire another staff member. Mr. Lane noted that Tompkins County is the host entity for the MPO and that these are not County positions. Mr. Lane announced Chris Berger has been elected Chair of the Southern Tier East Regional Planning 97 April 6, 1999 Development Board. That Board is trying to develop ways to streamline its operations and become more regionally oriented. Mr. Lane said the Committee received a very interesting presentation at that meeting from Janet Steiner, Public Library Director, and Jean McPheeters who is Chair of the Tompkins County Public Library Foundation. He said there are now three entities concerned with the Tompkins County Public Library: the County Library, the Friends of the Library, and the Tompkins County Public Library Foundation. The Foundation will be focused on trying to raise money for various things for the Library. They are trying to create an endowment that will not only allow contributions tot he Library but will eventually cover the cost of staffing the Foundation so that all future funds received can be directly for Library benefit. After an endowment level of approximately $1 million is reached, anything beyond that amount that is raised they hope will go to the Library. Last year they raised approximately $120,000 of which $80,000 was actually given to the Library to go towards programs. Mr. Lane said there is opportunity for that group to receive additional grant funding from donors, some of which can be very substantial. They are finding that private donors who would be making donations want to give money to the Library for "extras", and not for ongoing operating expenses. Ms. Steiner and Ms. McPheeters were asking the Committee's guidance in how to begin a dialogue between the three entities of the Library. The Committee was told that the Library does not feel it is up to what the median level of library services is of other libraries, and wants to know what that median level is, as well as what it would take to get there. The Committee would also like to hear options that would be financially feasible. Mr. Lane said the Committee has asked that the "median line" be explained further, for the dollars to be brought forth with different scenarios, to know what the Library is asking of the County with respect to policy, and for them to develop a possibility that the County may not make that "median". Mr. Lane said the Committee will continue to take a strong and careful look at this subject. RESOLUTION NO. 71 - APPROPRIATION OF 1999/2000 BUDGETS FOR THE ITHACA-TOMPKINS-COUNTY TRANSPORTATION COUNCIL MOVED by Mr. Lane, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County serves as the Host Agency for the Ithaca -Tompkins County Transportation Council, the Metropolitan Planning Organization for the Ithaca -Tompkins County area, and WHEREAS, the County has a contract with the New York State Department of Transportation to provide funding for the Ithaca -Tompkins County Transportation Council through grants provided by the Federal Highway Administration and Federal Transit Administration, and WHEREAS, the Ithaca -Tompkins County Transportation Council has grant authorizations for its 1999/2000 fiscal year, beginning April 1, 1999 and ending March 31, 2000, in the amounts of $194,907 from the Federal Highway Administration and $31,702 from the Federal Transit Administration, and WHEREAS, the Policy Committee of the Ithaca -Tompkins County Transportation Council has adopted Resolution 99-3, Approving the 1999-2000 Ithaca -Tompkins County Transportation Council Operating Budget, which requests that the Host Agency (Tompkins County) take the appropriate actions to implement said operating budget, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That the budgets for the Ithaca -Tompkins County Transportation Council, as presented in "ATTACHMENT A" to this resolution, be amended in the 1999 Tompkins County budget and that the Finance Director be authorized to expend such funds for the period from April 1, 1999 through March 31, 2000. SEQR ACTION: TYPE 1I-20 98 ATTACHMENT A April 6, 1999 1999-2000 ITCTC OPERATING BUDGET CODE DESCRIPTION 99/00 FHWA 99/00 FTA 99/00 Total .4959 REVENUES: FEDERAL AID $194,907 $ 31,702 $226,609 Combined EXPENSES: SALARIES $118,609 $ 20,931 $139,540 .8800 FRINGE 29,652 5,233 34,885 .2206 COMPUTER EQUIPMENT 1,700 300 2,000 .2210 OTHER EQUIPMENT 2,500 2,500 .2212 FURNITURE & FIXTURES 3,368 594 3,962 .2230 COMPUTER SOFTWARE 986 174 1,160 .4302 OFFICE SUPPLIES 1,870 330 2,200 .4330 PRINTING 2,550 450 3,000 .4332 BOOKS/PUBLICATIONS 850 150 1,000 .4402 LEGAL ADVERTISING 3,000 0 3,000 .4412 TRAVEL/TRAINING 6,800 1,200 8,000 .4414 LOCAL MILEAGE 1,700 300 2,000 .4416 PROFESSIONAL DUES 850 150 1,000 .4424 EQUIPMENT RENTAL 5,000 0 5,000 .4425 SERVICE CONTRACTS 2,500 0 2,500 .4432 RENT 1,275 225 1,500 .4442 PROFESSIONAL SERVICE FEES 4,589 411 5,000 .4447 PRINTING SERVICES 0 0 0 .4452 POSTAGE SERVICES 2,550 450 3,000 .4472 TELEPHONE 2,550 450 3,000 .4905 CENTRAL COST ALLOCATION 2,008 354 2,362 TOTAL EXPENSES 194,907 31,702 226,609 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be April 8"'. A major portion of that meeting will be devoted to reviewing the proposals for funds from the tourism development grant program for room tax money. He said they have $30,000 to award but have received $80,000 in requests. RESOLUTION NO. 72 - ELIMINATION OF SPECIAL SET-ASIDE FUNDING FOR CELEBRATIONS MOVED by Mr. Stein, seconded by Mr. Joseph. 99 April 6, 1999 Mr. Lane said he will not support this resolution because he feels this is a step backwards from where the Board was three years ago. He feels that a separate line was set up for room -tax dollars for celebrations because the Board found that too many celebrations and their tourism value was not being given full consideration by the Advisory Board on Tourism Development. It was MOVED by Mr. Proto, seconded by Mr. Todd, to Table this resolution indefinitely. A voice vote on the motion resulted as follows: Ayes — 4 (Representatives Proto, Todd, Totman, and Winch); Noes — 10. MOTION FAILED. A voice vote on the original motion resulted as follows: Ayes — 7 (Representatives Evans, Joseph, Kiefer, Koplinka-Loehr, Mink, Penniman, and Stein); Noes - 6 (Representatives Lane, Proto, Schuler, Todd, Totman, and Winch); Excused — 1 (Representative Blanchard). Representative Davis was out of the room. MOTION FAILED. RESOLUTION RECONSIDERED AND ADOPTED AFTER RECESS. Recess Ms. Mink declared recess from 7:30 p.m. to 7:43 p.m. RESOLUTION NO. 72 - ELIMINATION OF SPECIAL SET-ASIDE FUNDING FOR CELEBRATIONS Ms. Davis, who was out of the room during the initial vote, MOVED to reconsider the following resolution, seconded by Mr. Koplinka-Loehr. A voice vote resulted as follows: Ayes — 8 (Representatives Davis, Evans, Joseph, Kiefer, Koplinka-Loehr, Mink, Penniman, and Stein); Noes - 6 (Representatives Lane, Proto, Schuler, Todd, Totman, and Winch); Excused — 1 (Representative Blanchard). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives has been interested in supporting local celebratory activities and events that reflect the history and community spirit of the County's Towns and Villages and the City of Ithaca, and WHEREAS, the Board established a special allocation of funds in the 1998 budget to support such activities and events and established criteria for awarding these funds, and WHEREAS, the result of this process has been mixed at best and has not achieved the purpose for which it was intended, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the special allocation for Celebrations be eliminated and that the funds so allocated, amounting to $12,500 be returned to the Tourism Development Grant program for dispersal through the competitive grant process. SEQR ACTION: TYPE II -20 Report from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee met on March 26 and established a list of goals for 1999. Those goals are as follows: • Review and participate in discussion of an alternative health-care facility and make recommendations for County participation as appropriate; • Recommend how the County should proceed with the harm -reduction program; • Recommend on usage on a portion of the tobacco settlement funds as it relates to health and human services; • Better understanding of the Mental Health Department funding, finances, and policies 100 April 6, 1999 • Review existing policies and programs and establish new policies for home health care in Tompkins County. If necessary, lobby State government for appropriate changes. • Review the duties and legal responsibilities of the Board of Health and its make-up. Mr. Winch said the Committee will be holding informational meetings that will be from agencies and departments as needed throughout the year. The next meeting will be April 8th at 9:15 a.m. Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Mr. Todd, Vice Chairman, reported the Committee had a very productive meeting on March 19. He said since that meeting they had a meeting in the Town of Lansing regarding the Highway Department rebuilding the Triphammer Road from the Village of Lansing line to the far north end. This is a $2.5 million project that is being handled differently than in the past in that public input was sought before any design has begun. The purpose of the meeting was to listen to resident's concerns. The engineers will be presenting a preliminary plan at another public input meeting to be held in the Fall. Mr. Todd asked Mr. Lane to handle the resolutions. RESOLUTION NO. 73 - AUTHORIZATION OF A FIVE-YEAR EXTENSION TO THE AGREEMENT WITH CORNELL UNIVERSITY FOR DISCOUNT PARKING AT TOMPKINS COUNTY AIRPORT MOVED by Mr. Lane, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, Cornell University wishes to extend its agreement for discount parking at the Tompkins County Airport, and WHEREAS, Cornell University will guarantee the County a minimum of $45,000 per year plus an accumulative increase based on the previous year's Consumer Price Index (CPI) from Cornell authorized vehicles parking in the Airport's long-term and short-term parking lots, and WHEREAS, in return for said minimum guarantee, the County will provide parking spaces for Cornell -authorized business travelers at fifty percent of the normal pre -sales tax fee, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator be authorized and directed to execute an agreement with Cornell University for an additional five years commencing May 1, 1999. SEQR ACTION: TYPE II -20 RESOLUTION NO. 74 - AUTHORIZING A PUBLIC HEARING - LEASE AGREEMENT WITH CORNELL FINGERLAKES CREDIT UNION FOR INSTALLATION AND OPERATION OF AN AUTOMATED TELLER MACHINE (ATM) - TOMPKINS COUNTY AIRPORT MOVED by Mr. Lane, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the five-year lease agreement for rental of space for an Automated Teller Machine (ATM) expired on March 31, 1999, and WHEREAS, the Purchasing Division has duly issued a Request for Proposals (RFP) for a replacement ATM and no acceptable proposals were received, and WHEREAS, the County has subsequently negotiated with the Cornell Fingerlakes Credit Union to provide an ATM on acceptable terms, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That a public hearing be held by the Board of Representatives on Tuesday, April 20, 1999, at 5:30 o'clock in the 101 April 6, 1999 evening thereof at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York concerning a lease agreement with the Cornell Fingerlakes Credit Union at the Tompkins County Airport. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 75 - AUTHORIZATION TO EXECUTE FUNDING AGREEMENT WITH NEW YORK STATE DEPARTMENT OF TRANSPORTATION - RED MILL ROAD BRIDGE (BIN 3209790) OVER FALL CREEK MOVED by Mr. Lane, seconded by Mr. Totman. Ms. Kiefer said this is an unusual situation where the bridge may or may not be placed on its existing alignment, and expressed concern about reserving for the County before the design goes forward, approval of the location of the bridge. Mr. Lane said he understands Ms. Kiefer's concerns, however, he does not feel the Board is at that point yet. He said this asks for the State to agree to an administrative agreement on how these funds will be administered so that local control can be retained. He said there are different options for replacing the bridge, and the historic value is recognized. He said the subject of which option will be used to replace the bridge will be discussed by the Committee at a later time. A voice vote resulted as follows: Ayes — 13, Noes — 1 (Representative Kiefer), Excused — 1 (Representative Blanchard). RESOLUTION ADOPTED. WHEREAS, a project for the Red Mill Road Bridge over Fall Creek, BIN 3209790, P.I.N. 375312, (the "Project"), in the Town of Dryden, is eligible for funding under Title 23 U.S. Code, as amended that calls for the apportionment of the costs of such program to be borne at the ratio of 80 percent federal funds and 20 percent non-federal funds, and WHEREAS, the County of Tompkins desires to advance the above project by making a commitment of 100 percent of the non-federal share of the costs of Scoping, Design (Phases I -VI) and ROW Incidentals, and WHEREAS, in order to expedite advancement of the Project to construction and realize potential total project cost reductions, the Public Works Department sought permission from the New York State Department of Transportation to administer the project locally and to do that the New York State Department of Transportation requires the County to appropriate one hundred (100%) percent of the project costs and then file for reimbursement of eligible costs, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Tompkins County Board of Representatives hereby approves the above -subject project and authorizes the County of Tompkins to pay in the first instance one hundred (100%) percent of the federal and non- federal share of the costs of Scoping, Design and ROW Incidentals work for the subject Project or portions thereof, RESOLVED, further, That the sum of $157,000.00 is hereby made available within account D5111.54411, Bridge Contracts, to cover the cost of participation in the above design phase of the Project, RESOLVED, further, That in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Board of Representatives shall convene as soon as possible to appropriate said excess amount immediately upon the notification of the New York State Department of Transportation thereof, RESOLVED, further, That the Highway Manager of the County of Tompkins be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the County of Tompkins with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of Project costs and permanent 102 April 6, 1999 funding of the local share of federal -aid and state -aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Proj ect, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 76 - URGING THE RESTORATION OF CRITICAL HIGHWAY AND BRIDGE FUNDING MOVED by Mr. Lane, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, included in the 1999-2000 Executive Budget Submission to the Legislature is a $26,000,000 Capital Funding cut in the Consolidated Highway Improvement Program (CHIPS), and WHEREAS, the Governor has also proposed a $5,000,000 reduction in the "Marchiselli Program" - representing the state's matching share of funds committed for federal projects at the local government level, and WHEREAS, the CHIPS and Marchiselli transportation programs represent a successful state and local partnership delivering necessary capital and preventive maintenance funding to over 1,600 levels of local government, and WHEREAS, these budget cuts strike at programs with proven records of accomplishment for sustaining transportation infrastructure, promoting motorist safety and sustaining construction and related jobs at the local government level, and WHEREAS, to fund these vital programs at lower levels is to permit the further deterioration of our transportation infrastructure so vital to the economic well-being of the State of New York and to the safety and welfare of its citizens, and WHEREAS, the local property tax base cannot alone sustain the investment desperately needed at the local level, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Tompkins County Board of Representatives strongly urges the State Legislature to restore this critical funding, RESOLVED, further, That the Tompkins County Board of Representatives strongly urges the Governor and the State Legislature to reauthorize the CHIPS and Marchiselli Programs during the 1999 legislative session so that municipalities can plan for their respective 2000 county budgets, RESOLVED, further, That copies of this resolution be forwarded to Governor Pataki, Senator Seward, Senator Kuhl, Assemblyman Luster, and all others deemed necessary and proper. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 77 - AUTHORIZING AN AGREEMENT WITH BELL ATLANTIC TO PROVIDE PUBLIC TELEPHONE SYSTEM - TOMPKINS COUNTY AIRPORT MOVED, by Mr. Lane, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, the Purchasing Department has duly advertised for proposals to provide the public telephone system in the passenger terminal of the Tompkins County Airport for a five-year period and two proposals were received, and WHEREAS, the proposal of Bell Atlantic is deemed to offer the best opportunity for revenue and customer service, now therefore be it 103 April 6, 1999 RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the contract for installation and operation of the public telephone system be awarded to Bell Atlantic, RESOLVED, further, That the County Administrator be and hereby is authorized to execute an agreement on behalf of the County. SEQR ACTION: TYPE I1-20 Report from the Biggs Disposition Committee Ms. Mink, Chair, reported the Committee met this afternoon and set a schedule and plan of action. Ms. Mink said an ad will be run in the State Association of Realtors publication for a realtor to handlethe building. The Committee will be sending out an RFP (Request for Proposals) to local and regional realtors who do commercial projects of this type, and the Committee will continue its discussion with the realtors who have contacted them about the property.. She said the Committee is looking at a . six-month timeline and if nothing is happening in that time -frame, they will consider whether to reapply for State funding with the Conifer group or to take another course of action. Report from the Library Construction Committee Ms. Mink, Chair, reported the Committee met again this afternoon and is working on finalizing both the exterior and interior design to make it work within budget. Report from the Electric Power Committee Mr. Stein, Chairman, reported the sign-up phase ended on March 31S`. He said those figures have not yet been compiled; when they are, he will inform Board members, as well as do a press release. Mr. Stein said they will be meeting with Tioga County to review this phase and to take up several other issues. They will also be reviewing a request for natural gas bids which has been prepared by the consultant and will be discussing how to respond to informational requests from other municipalities outside of Tompkins and Tioga counties. Report from the Electronic Future Committee Mr. Evans, Chairman, had no report. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today at noon. He said a temporary full-time employee has been hired to work on Y2K efforts. They expect to have all of the work completed on the pc's in the departments by this person with the exception of the Mental Health and Public Health departments who have their own technician. Mr. Evans said the telephone billing equipment is not Y2K compliant and will . need to be replaced. He believes the $10,000 to do this will be available in the existing budget. The Committee will meet again in two weeks to discuss only Y2K issues. On May 3`d they will be discussing who owns the County network and who supports it and also the subject of what County information should be available online. Report from the Library Coordination Committee Mr. Proto, Chairman, reported the Committee has established dates to meet with the four rural libraries. The next Committee meeting will be April 13`x'. Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, had no report. Approval of Minutes of March 16, 1999 It was MOVED by Mr. Proto, seconded by Mr. Totman, and unanimously adopted by voice vote by members present, to approve the minutes of March 16, 1999 as submitted. MINLTTES APPROVED. Adjournment On motion the meeting adjourned at 8:11 p.m. . 104 April 20, 1999 Regular Meeting Public Hearing - Lease Agreement with the Cornell Fingerlakes Credit Union at the Tompkins County Airport Chair Mink called the public hearing to order at 5:30 p.m. and asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:31 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 11 Representatives (Ms. Davis arrived at 5:35 p.m.). Excused: 4 (Representatives Blanchard, Joseph, Koplinka-Loehr, and Penniman). Presentation of Proclamation(s) Chair Mink read the proclamation declaring Child Care Provider Appreciation Week May 1-7, 1999 and presented it to Cathy Currie of the Day Care Council. Chair Mink also read the proclamation declaring May 1, 1999 as Suicide Survivor's Day and May 1-7, 1999 as Suicide Prevention Week. She presented the proclamation to Kris Bertelsen. Privilege of the Floor by the Public Fay Gougakis, City of Ithaca, submitted the following statement honoring Earth Day and asked that everyone take part in saving the earth: "I believe in all my heart that the Earth is begging us to help it. There can be no more urgent time than the present to save our planet and to stop the madness which has been created. It is not difficult to look around us to see what abuse we have given our planet. The large genocide of peoples, the pollution of water and sky, the deforestation of forests, our increasing population and diseases, the globalization of our consumption, cheap labor and human rights violations. The extinction of nature at an every increasing faster rate. Did you ever stop and ask yourself what will be left? What lies ahead frightens me deeply, and I can see the global catastrophe less than a lifetime away. I call upon all of us to listen to the cries of our planet. To dedicate our lives to saving our earth, so precious in our cosmic universe. To creating a just world for all humanity. I beg of you to stop the madness before it is too late!! I believe we can save the planet! We must make the commitment to do it, and believe in our hearts that we can!!" Privilege of the Floor by Board Members Mr. Stein, District No. 3 Representative, informed the Board that the transportation planning process being carried out by the MPO (Metropolitan Planning Organization) is in the midst of the preparation and approval of the Transportation Improvement Plan (TIP). The TIP is the governing document for State, Federal and local investments going into roads, bridges, transit and other improvements to transportation systems. Projects not on the TIP do not receive State or Federal funding. The Plan is now being discussed in the Planning Committee and will be going to the Policy Committee 105 April 20, 1999 for approval in May and then forwarded to the State to be included in the statewide TIP. He will make available information about the projects in that plan. He said municipalities have been involved in the process. Ms. Kiefer, District No. 10 Representative, announced that April 26 at 7:30 p.m. there will be a public meeting to hear an update on the proposals to have greater coordination of the water delivery and water supply systems in the greater Ithaca area as well as the sewer treatment system. The League of Women Voters has invited the relevant elected officials, technical staff, and Cornell representative(s). The program will be divided in two: the first half will deal with the sewer systems --the history, how they have changed, and what the options are for the future; the second half will deal with the proposed water systems --the further combination of the City's system with Bolton Point and Cornell. She said the meeting will be videotaped. Ms. Kiefer also commented about Ms. Gougakis' statement under privilege of the floor and feels they are very appropriate. She said she shares her views of things and admires her activism. Mrs. Schuler, District No. 4 Representative, reported that she and Representative Kiefer attended the Public Works presentation on quality initiatives April 9. She said it was impressive to see all the divisions share the positive initiatives they have gone through. Chair's Report Ms. Mink reported the Y2K Information Network met today and is working towards a public session to be' co-sponsored by the member groups of the Y2K Information Network (County, City, Chamber of Commerce and Red Cross) and the Alliance from Manufacturing and Technology which is a federal and state funded group that goes out and fixes computers. This group hosts seminars on how to fix small business problems in a very practical and specific way. This is an opportunity for small -and medium-size businesses and non -profits to attend the sessions at a very minimal fee. Ms. Mink also reported on the Library Construction Committee. She said the committee began reconciling the design with the budget. Substantial progress was made and the committee now feels it is ready to make a public presentation. She said there will be a presentation at the next Board meeting. Report from the County Administrator Mr. Erb said he is pleased to announce that Greg Potter has accepted the position of Information Technology Services Director on a permanent basis. He has served the County admirably for more than six months as Interim Director. Mr. Erb also reported that he attended the County Administrators meeting where NYSAC gave a presentation on the sales -tax exemption issue. He said Schuyler County has filed a resolution opting in to the permanent sales -tax elimination on clothing and footwear. The following counties have indicated they will also opt in to the permanent elimination: Broome, Chautauqua, Rockland, Sullivan, and New York City. The permanent elimination is currently in debate in Cortland, Albany, and Suffolk Counties. The indication from NYSAC is that the other counties in the State either have indicated they will not opt in to the permanent elimination or have given no indication one way or the other. Those listed are on track to eliminate sales tax for December 1, 1999. The deadline for that is September 1. NYSAC is keeping track of the counties opting in to the elimination as there is a long period of time still to go. Report from the County Attorney Mr. Theisen said he did not have a report. 106 April 20, 1999 Report from the Finance Director Mr. Squires distributed the notice for the public auction being held on April 30 at 9 a.m. There are 27 parcels listed with minimum bids established for each parcel. Mr. Squires also reported that this week the County received the first-quarter sales -tax information and is pleased to report that it is substantially up because of a large prior -period adjustment of over $350,000. The report was distributed to Board members. He said it affected the income stream coming into the County outside the City of Ithaca and it is likely a result of catching up on the reporting from returns that weren't credited to the County in prior years. It has a substantial impact on 1999 for two reasons: one the first quarter last year there was a negative adjustment; and two the towns in their distribution will realize about a 20 percent increase. He said New York State will confirm this report. Mr. Stein said it would be incorrect to draw any conclusions about the relative amount of business transacted within the City and outside the City based on the report. Presentation - Homeownership Program Mr. Stein announced the presentation will be postponed to May 18"', so more Board members can hear it. Addition of Resolution(s) to the Agenda Resolution(s) were added to the agenda later in the meeting. Withdrawal of Resolution(s) from the Agenda Ms. Mink gave Mr. Stein permission to withdraw the following resolution from the agenda: Making a Negative Determination of Environmental Significance in Relation to Resolution No. 81 of 1999, Cayuga Nature Center Tree Tops 2000 Resolution(s) Approved Under the Consent Agenda RESOLUTION NO. 78 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of Health and Human Services Committee, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH AND HUMAN SERVICES Youth Bureau (#11) Revenue Acct Title Amt Approp Acct Title(s) 7022 42070 Contrb. From Priv. $2,000 7022 54400 Program Expenses Agencies 7026 42070 Contrb. From Priv. $6,000 7026 54400 Program Expenses Agencies Explanation: 1. $2,000 Foundation Grant awarded for Expediter family empowerment funding, to be used as stipends for parent advocates doing family/youth advocacy. 2. Town of Ulysses' United Way funds will be passed through the County for simplicity of claiming and tracking. 107 Mental Health (#20) Acct Title Amt 43485 OMH Community $40,648 Reinvestment 4320 43485 OMH Community Reinvestment 4320 43485 OMH Community Reinvestment 4320 43485 OMH Community $ 200 4320 Reinvestment 4320 43485 OMH Community $ 3,000 4320 Reinvestment 4320 43485 OMH Community $ 400 4320 Reinvestment 4320 43485 OMH Community $11,500 Reinvestment 4320 43485 OMH Community $10,162 4320 58800 Reinvestment Explanation: Funding for a Case Management program for the mentally ill the Revenue 4320 April 20, 1999 Approp Acct Title(s) 4320 51000 Regular Pay $ 2,000 4320 52206 Computer Equipment $ 1,500 4320 52214 Office Furnishings 54303 Office Supplies 54412 Travel/Training 54472 Telephone 4320 54606 Adm. and Overhead Mental Health (#21) Revenue Acct 4333 43485 4329 43485 4327 43485 4317 43485 Title OMH Community Reinvestment OMH Community Reinvestment OMH Community Reinvestment OMH Community Reinvestment Fringes mical abuser. Amt Approp Acct Title(s) $30,000 4333 54400 Program Expense $29,000 4333 $12,000 4327 $ 4,000 4317 54400 Program Expense 54400 Program Expense 54400 Program Expense Explanation: 1. Expansion of Family and Children's respite program for the elderly with mental illness. 2. Challenge Industry's Office Skills Training Program for the seriously mentally ill. 3. Expansion of Suicide Prevention's crisis intervention program 4. To provide continued funding for the Youth Bureau's Coordinated Children's Services Initiative Program. SEQR ACTION: TYPE II -20 Approval of Appointments Under the Consent Agenda It was MOVED by Mr. Winch, seconded by Mr. Evans, and .unanimously adopted by voice vote by members present, to approve the following appointments under the Consent Agenda: Environmental Management Council Walter Groman - Village of Dryden Representative - Term expires December 31, 1999 Fire, Disaster and EMS Advisory Board Adam Buck - Town of Groton Delegate - Term expires December 31, 2001 Donald Hatch - Town of Groton Alternate - Term expires December 31, 2001 Board of Health Jeffrey Snedeker - Physician Representative - Term expires December 31, 2003 108 April 20, 1999 Community Mental Health Services Board Substance Abuse Subcommittee Nanci Rose - Community Member Representative - Term expires December 31, 2002 Tompkins County Youth Board Steve Gallow - Town of Groton Representative - Term expires December 31, 2001 Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, said the committee met last week and heard about the Tompkins County's Youth Data Book: Trends Across Time. It measures youth and family well-being. A copy is on file in the Board office. The committee also received an update from Alice Cole concerning the Red Cross nursing coverage during an emergency. Alice Cole, Sigrid Kerr, and Bill Benjamin have been meeting to formulate a policy for working with the Red Cross. That policy will be completed this summer. There was a report given about the Harm Reduction Program by George Ferrari. The County would have to receive a waiver from the Department of Health to implement the program and also it appears that there cannot be federal dollars in that program. The committee will be kept up-to-date on the program. RESOLUTION NO. 79 - AUTHORIZATION TO CONTINUE OCCUPATIONAL HEALTH AND SAFETY NURSE - HEALTH AND SAFETY PROGRAM MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. Ms. Kiefer asked if the documentation for cost -saver status was compiled. Ms. Cole said the justification package was distributed to all Board members but the cost -saver dollars are not yet calculated. WHEREAS, the Tompkins County Health Department has employed a County Clinical Nurse to function as an employee health nurse to provide services that could result in a decrease in preventable illnesses and injuries and could reduce county cost for lost work time, medical treatment and disability, and WHEREAS, the position was approved until May 1, 1999, with the condition that evaluation protocol be established within two years and some results be demonstrated, and WHEREAS, the Employee Health Nurse has established a comprehensive program to prevent workstation -related injuries and has reorganized and improved mandatory and specialized health trainings for many County departments, and WHEREAS, the Employee Health Nurse has completed health risk assessments for and has provided health promotion and disease prevention advice to many employees and has given employees timely and helpful health information, and WHEREAS, the Employee Health Nurse has dramatically expanded the flu and hepatitis B immunization programs and has begun a health education series which will include activities and classes for employees on smoking cessation, exercise, stress management, nutrition, weight control and workplace ergonomics, now therefore be it RESOLVED, on recommendation of the Board of Health and Health and Human Services Committee, That one position of County Clinical Nurse (15/702) or (15/703), labor grade (15), competitive class, 35 hours per week, be continued, RESOLVED, further, That no additional funds are required for this project, SEQR ACTION: TYPE II -20 Report from the Government Operations Committee Ms. Kiefer, Vice Chair, said the committee will meet May 6 at noon. 109 April 20, 1999 Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations, and Education Committee Mr. Lane, Chairman, said the committee has not met. The next meeting is April 27 at 9 a.m. RESOLUTION NO. 80 - APPROPRIATION FROM CONTINGENT FUND - TERMINAL PAY - PLANNING DEPARTMENT MOVED by Mr. Lane, seconded by Mr. Stein. A short roll call vote resulted as follows: Ayes - 11; Noes - 0; Excused - 4 (Representatives Blanchard, Joseph, Koplinka-Loehr, and Penniman). RESOLUTION ADOPTED. WHEREAS, a staff member of the Tompkins County Planning Department retired and has received terminal pay at a total cost of $997, and WHEREAS, Section 5.03 (B) of the County Fiscal Policy describes Departmental Entitlements, including contingent fund requests for the unbudgeted costs of terminal pay for employees, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education Committee, and the Budget and Quality Planning Committee, That the following budget appropriation be made: FROM: A1990.44000 Contingency Fund $997.00 TO: A8020.51000 Regular Pay $997.00 RESOLVED, further, That this adjustment is for 1999 and does not affect the Fiscal Target for 2000. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Strategic Tourism Planning Board held its first meeting and is now off and running. The Board will meet monthly and Board members should contact the Board office if they wish to be placed on the mailing list. The Committee met April 8 and approved the resolution that is reflected on the agenda concerning tourism grants. The committee heard a presentation from Mary Pat Dolan, Milt Goldstein, and Anthony DeLuca about a new program and applying for an employment and retention advancement grant. It will provide a new level of service and collaborative community response to people with mental health issues with some physical disabilities and for individuals with alcohol and substance abuse issues to provide greater support in their employment. The State of New York has sent out a request for proposals for this; there were 21 applications totaling $9.4 million that were submitted and there is $8.5 million available. The proposal received by Tompkins County was ranked number 1 by the Office of Mental Health and it appears we have a good shot at getting that funding and a new local cash match over the 24 -month period, which is due in the year 2000. A variety of staff from different agencies will be participating and providing this service. The number of clients served will be 100, 50 of which will find unsubsidized employment with 38 retaining that employment over a six-month period. Mr. Stein said the committee also discussed the Job Developer position that was approved by the Board. The discussion at the committee was about the civil service requirements and protocol for that position, which has held up the appointment. The issues raised at that meeting will be discussed further at the next committee meeting. RESOLUTION NO. 81 - FUNDING OF 1999 TOURISM DEVELOPMENT GRANTS MOVED by Mr. Stein, seconded by Mr. Winch. Mr. Stein said there is a total of $30,000 available for developmental grants and $12,500 available for developmental grants that have a celebration 110 April 20, 1999 character. There is an additional amount of $3,000 for celebrations that is not part of the room -tax funding that exists in the 1999 budget. There is also $1,195 that remains from the 1998 budget and can be rolled over into celebrations. Mrs. Schuler noted she should not vote on one of the grants because she works for the applicant. Ms. Kiefer said she had read through the binder of applications n file at the Board Office and was troubled that some claim to be "new" projects whereas they have occurred before. She also noted that some that are repeats have been very successful, and even though they do not strictly meet the Committee guidelines of being either a new project or an expansion of an existing one, they do have a good record for attracting people and would add to a tourist's enjoyment of his stay here, so she hopes the new Tourism Board will modify the guidelines to allow and encourage such applications. It was MOVED by Mrs. Schuler, seconded by Mr. Stein, and unanimously adopted by voice vote by members present, to separate out Kitchen/Hangar Theatres Summer Promotion for $2,500. It was MOVED by Mrs. Schuler, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to separate out Finger Lakes State Parks Nature Education for $2,000. It was MOVED by Ms. Kiefer, seconded by Mr. Stein, and unanimously adopted by voice vote by members present, to separate out Center for Environmental Sustainability Earth Day for $2,500 and reduce the amount to $1,000 and move it to developmental grants. A voice vote resulted as follows on the resolution as amended: Ayes - 11; Noes - 0; Excused - 4 (Representatives Blanchard, Joseph, Koplinka-Loehr, and Penniman). RESOLUTION AS AMENDED ADOPTED. WHEREAS, Tompkins County has a grant program for tourism development using funds drawn entirely from the Room Occupancy Tax, and WHEREAS, Tompkins County has requested and reviewed grant applications for recommendation to the Tompkins County Board of Representatives through the Economic and Workforce Development Committee, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the following grants are recommended for approval using funding approved by the County Board and budgeted for Development Grants: DeWitt Historical Society Education Destination $4,000 Greater Ithaca Arts Trail (through CAP) $4,000 New York Folklore Society Finn Funn $2,829 Ithaca Festival Ski Marathon $4,000 Tompkins County Chamber Sport Fishing TV $2,500 Community Arts Partnership Ithaca Artist's Market $1,000 Women's Community Building Antique Show $2,000 Cayuga Nature Center TreeTops 2000 $3,000 RESOLVED, further, That the following grants are recommended for approval using monies originally budgeted for Celebrations: Cornell Cooperative Extension Farm City Day $3,500 Trumansburg Chamber of Commerce Festival of Lights $3,500 Southside Community Center Juneteenth Celebration $3,000 RESOLVED, further, That Tompkins County is authorized to sign multi-year contracts with the Center for Environmental Sustainability and the Ithaca Festival, as these projects will be implemented in 2000, RESOLVED, further, That the County Administrator or designee shall be authorized to sign any documents related to the aforementioned projects. SEQR ACTIONS: DeWitt Historical Society Education Destination TYPE II -8 Greater Ithaca Arts Trail TYPE II -15 111 April 20, 1999 New York Folklore Society Finn Funn TYPE II -15 Ithaca Festival Ski Marathon TYPE II -15 Tompkins County Sport Fishing TV TYPE II -20 Community Arts Partnership Ithaca Artist's Market TYPE II -15 Women's Community Building Antique Show TYPE I1-15 Cayuga Nature Center TreeTops 2000 TYPE I1-7 Cornell Cooperative Extension Farm City Day TYPE 11-20 Trumansburg Chamber of Commerce Festival of Lights TYPE II -20 Southside Community Center Juneteenth Celebration TYPE I1-20 RESOLUTION NO. 82 - FUNDING OF 1999 TOURISM DEVELOPMENT GRANT (KITCHEN/HANGAR THEATRES SUMMER PROMOTION) MOVED by Ms. Davis, seconded by Mr. Stein. A voice vote resulted as follows: Ayes - 10; Noes - 0; Abstention - 1 (Representative Schuler who works for the Hangar Theatre); Excused - 4 (Representatives Blanchard, Joseph, Koplinka-Loehr, and Penniman). RESOLUTION ADOPTED. WHEREAS, Tompkins County has a grant program for tourism development using funds drawn entirely from the Room Occupancy Tax, and WHEREAS, Tompkins County has requested and reviewed grant applications for recommendation to the Tompkins County Board of Representatives through the Economic and Workforce Development Committee, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the following grant is recommended for approval using funding approved by the County Board and budgeted for Development Grants: Kitchen/Hangar Theatres Summer Promotion $2,500 RESOLVED, further, That the County Administrator or designee shall be authorized to sign any documents related to the aforementioned project. SEQR ACTION: TYPE II -20 RESOLUTION NO. 83 - FUNDING OF 1999 TOURISM DEVELOPMENT GRANT (FINGER LAKES STATE PARKS NATURE EDUCATION) MOVED by Mrs. Schuler, seconded by Ms. Kiefer. A voice vote resulted as follows: Ayes - 4 (Representatives Evans, Proto, Todd, and Mink); Noes - 7 (Representatives Davis, Kiefer, Lane, Schuler, Stein, Totman, and Winch); Excused - 4 (Representatives Blanchard, Joseph, Koplinka-Loehr, and Penniman). RESOLUTION LOST. WHEREAS, Tompkins County has a grant program for tourism development using funds drawn entirely from the Room Occupancy Tax, and WHEREAS, Tompkins County has requested and reviewed grant applications for recommendation to the Tompkins County Board of Representatives through the Economic and Workforce Development Committee, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the following grant is recommended for approval using funding approved by the County Board and budgeted for Development Grants: Finger Lakes State Parks Nature Education $2,000 RESOLVED, further, That the County Administrator or designee shall be authorized to sign any documents related to the aforementioned project. SEQR ACTION: TYPE 11-20 112 April 20, 1999 RESOLUTION NO. 84 - FUNDING OF 1999 TOURISM DEVELOPMENT GRANT (CENTER FOR ENVIRONMENTAL SUSTAINABILITY EARTH DAY) MOVED by Ms. Kiefer, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has a grant program for tourism development using funds drawn entirely from the Room Occupancy Tax, and WHEREAS, Tompkins County has requested and reviewed grant applications for recommendation to the Tompkins County Board of Representatives through the Economic and Workforce Development Committee, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the following grant is recommended for approval using funding approved by the County Board and budgeted for Development Grants: Center for Environmental Sustainability Earth Day $1,000 RESOLVED, further, That Tompkins County is authorized to sign multi-year contracts with the Center for Environmental Sustainability as this project will be implemented in 2000. SEQR ACTION: TYPE H-20 Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, to add the following resolutions to the agenda: - Funding of 1999 Tourism Development Grant (Ithaca Downtown Partnership Vintage Car Show) - Funding of 1999 Tourism Development Grant (Ithaca Downtown Partnership Chili Cookoff/Winter Carnival) RESOLUTION NO. 85 - FUNDING OF 1999 TOURISM DEVELOPMENT GRANT (ITHACA DOWNTOWN PARTNERSHIP VINTAGE CAR SHOW) MOVED by Ms. Kiefer, seconded by Mrs. Schuler. A voice vote resulted as follows: Ayes - 4 (Representatives Kiefer, Proto, Schuler, and Stein); Noes - 7; Excused - 4 (Representatives Blanchard, Joseph, Koplinka-Loehr, and Penniman). RESOLUTION LOST. WHEREAS, Tompkins County has a grant program for tourism development using funds drawn entirely from the Room Occupancy Tax, and WHEREAS, Tompkins County has requested and . reviewed grant applications for recommendation to the Tompkins County Board of Representatives through the Economic and Workforce Development Committee, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the following grant is recommended for approval using monies originally budgeted for Celebrations: Ithaca Downtown Partnership Vintage Car Show$1,000 RESOLVED, further, That the County Administrator or designee shall be authorized to sign any documents related to the aforementioned project. SEQR ACTION: TYPE II -20 RESOLUTION NO. 86 - FUNDING OF 1999 TOURISM DEVELOPMENT GRANT (ITHACA DOWNTOWN PARTNERSHIP CHILI COOKOFF/WINTER CARNIVAL) 113 April 20, 1999 MOVED by Ms. Kiefer, seconded by Mr. Stein. A voice vote resulted as follows: Ayes - 3 (Representatives Kiefer, Schuler, and Stein); Noes - 8; Excused - 4 (Representatives Blanchard, Joseph, Koplinka-Loehr, and Penniman). RESOLUTION LOST. WHEREAS, Tompkins County has a grant program for tourism development using funds drawn entirely from the Room Occupancy Tax, and WHEREAS, Tompkins County has requested and reviewed grant applications for recommendation to the Tompkins County Board of Representatives through the Economic and Workforce Development Committee, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the following grant is recommended for approval using monies originally budgeted for Celebrations: Ithaca Downtown Partnership Chili Cook-Off/Winter Carnival $1,500 RESOLVED, further, That the County Administrator or designee shall be authorized to sign any documents related to the aforementioned project. SEQR ACTION: TYPE II -20 Ms. Kiefer asked for some feedback about why proposals from the Ithaca Downtown Partnership are not being supported. Chair Mink asked that the committee discuss that and report back to Ms. Kiefer. Mr. Proto urged that an effort be made that all municipalities be alerted that there is some celebration money left and are welcome to apply. Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Mr. Todd, Vice Chairman, said the committee met this morning. He said the resolutions approved by the committee will be reflected on the next Board agenda. One resolution was to add $20,000 to the Household Hazardous Waste study to include yard waste and scrap waste. RESOLUTION NO. 87 - AUTHORIZING A LEASE AGREEMENT WITH CORNELL FINGERLAKES CREDIT UNION (CFCU) BANK FOR INSTALLATION AND OPERATION OF AN AUTOMATED TELLER MACHINE (ATM) - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, a public hearing was duly advertised and held before the Board of Representatives April 20, 1999, to hear all persons interested in the proposal, and WHEREAS, the Purchasing Department has duly advertised for proposals to rent space for an Automated Teller Machine (ATM) for a five-year period and no acceptable proposals were received, and WHEREAS, the County has subsequently negotiated with the Cornell Fingerlakes Credit Union to provide an ATM on acceptable terms, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the contract for installation and operation of an ATM be awarded to Cornell Fingerlakes Credit Union, RESOLVED, further, That the County Administrator be and hereby is authorized to execute an agreement on behalf of the County. SEQR ACTION: TYPE II -20 Report from the Public Safety Committee Mr. Evans, Chairman, said the committee has not met. The next meeting is April 27 at noon. 114 April 20, 1999 Report from the Budget and Quality Planning Committee Mr. Proto, Vice Chairman, said the committee met April 15. The committee received an update on the status of the health insurance committee. The Committee also received a presentation from Carl Haynes and Bob Ross of TC3 expressing their concern of the lack of attendance at TC3 budget review meetings. They want to be sure they are presenting the adequate amount of information. The committee agreed to continue with the meetings but suggested there be advance agendas with three or four of the topics that will be discussed. In addition, the Committee continued its program evaluation review and invited Judy Tynyk to attend and give a brief update on her program evaluation. It evolved into a discussion of goals, reviews, and recognizing that there is a difference between policy -level evaluations and functional -level evaluations. The next meeting is scheduled for May 6. Report from the Electric Power Committee Mr. Stein, Chairman, said he received a letter from NYSEG Solutions listing the many contracts. April 12 was the date the first meter was read and it was at 125 East Court Street. He does not yet have the results of the sign up but hopes to in another week. The reason is several municipalities were unable to meet the deadline because of the their meeting schedule. However, NYSEG Solutions agreed to extend the deadline to April 16 to allow the additional municipalities and residential homeowners to sign-up if they wished. A resolution to extend the deadline is on the Board agenda. In addition, he announced they will be going to bid for natural gas. That bid will be going out April 30 and the due date is May 21. RESOLUTION NO. 88 - AMENDMENT OF RESOLUTION NO. 21 OF 1999 - EXTENDING DATE OF MASTER AGREEMENT FOR PURCHASE OF ELECTRIC POWER MOVED by Mr. Stein, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the Master Agreement approved by this Board established March 31, 1999, as the closing date for signing up for the Electric Power Program, and WHEREAS, several municipalities were unable to respond to the offer of NYSEG Solution's in a timely manner because of established municipal board meeting dates, and WHEREAS, several municipalities may still wish to sign-up for the Electric Power Program, and WHEREAS, NYSEG Solutions has agreed to extend the sign-up date to Friday, April 16, 1999, now therefore be it RESOLVED, That the Master Agreement approved by the Board of Representatives in Resolution No. 21 of 1999, dated February 2, 1999, is hereby amended to establish April 16, 1999, as the sign-up closing date. SEQR ACTION: TYPE II -20 Report from the Information Management Committee Mr. Evans, Chairman, said the committee met today and everything appears to be in good shape and on schedule. The Y2K working report is on file and will be updated at the end of this month. The next meeting is May 4. Report from the Library Coordination Committee Mr. Proto, Chairman, said the committee met April 13. The Committee scheduled visits to the four rural libraries. A list of questions was developed and sent to each library and will be discussed at those meetings. The committee received through the Finger Lakes Library System a set of data on 115 April 20, 1999 Tompkins County service comparisons by library. The next meeting is May 11 and will be meeting with the Finger Lakes Library System. The Committee received a report at the last meeting about the Reading Centers. It was learned that both Centers are not getting the circulation and action hoped. At the suggestion of Representative Lane, Town Board representatives will be invited to a meeting to review the report. He said a map will be developed showing a 10 -mile radius circle around each of the existing four rural libraries, the two reading centers, and the Tompkins County Public Library to see how much overlap there is and how the services extend over the County borders. It is hoped committee members will receive this information before the meetings with the four rural libraries. Approval of Minutes It was MOVED by Mr. Evans, seconded by Mr. Totman, and unanimously adopted by voice vote by members present, to approve the minutes of the April 6, 1999 as submitted. MINUTES APPROVED. Adjournment The meeting adjourned at 6:55 p.m. 116 May 4, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Ms. Kiefer arrived at 5:35 p.m. Presentation Proclamations Chair Mink presented the following proclamations: Nursing Home Week in Tompkins County - May 9-15, 1999 to Paula Davis of Lakeside Nursing and Rehabilitation Center Tourism Week in Tompkins County - May 2-8, 1999 to Stuart Stein, Chairman of the Economic and Workforce Development Committee Mental Health Month in Tompkins County - May, 1999 to Beth Jenkins of the Mental Health Association Older Americans Month in Tompkins County - May, 1999 to Lisa Holmes of the Office for the Aging Homeownership Week in Tompkins County - June 5-12, 1999 to Stuart Stein Ms. Kiefer arrived at this time. Privilege of the Floor by the Public Molly Adams, Town of Caroline, spoke concerning the design of the Public Library. She said when she saw some recent drawings of the Library she was concerned that a lot of emphasis was being put on glass walls. Charles Elliott, City of Ithaca, read a section from the Editorial in today's Ithaca Journal. He said there needs to be caution and common sense as the County prepares the Library's new home at the former Woolworth building. He said at least $6.2 million will be spent on something very important that he hopes will last longer than the year 2030 and most importantly, the Library needs to represent all of the people. Mr. Elliott said it is very important that throughout the process that there be an adequate opportunity for public input. Fay Gougakis, City of Ithaca, spoke concerning how the present Public Library building will be used once the Library moves to the former Woolworth building. Ms. Gougakis asked that the former Library not be made into an office building. Privilege of the Floor by Board Members Mr. Penniman, District No. 15 Representative, announced he will be attending a legislative hearing in Albany next week on the subject of property taxation, especially for localities that host institutions of higher education. He said this is a joint legislative hearing with Assemblyman Luster's Committee on Real Property Taxation and also the Committee on Education Chaired by Steve Sanders. Mr. Penniman said he will place a draft copy of his statement on file in the Board Office on May 7th . 117 May 4, 1999 Mr. Stein, District No. 3 Representative, announced at the last meeting that the MPO (Metropolitan Planning Organization) was preparing its TIP (Transportation Improvement Plan). He said a draft of that plan is now available in the Board Office for review by Board members. Presentation - Library Design Ms. Mink introduced Eugenia Brevia and Connie Brace of QPK Architects. Ms. Brace began the presentation on progress that has been made to date in the planning of the Public Library 2020. She said for the last three months they have been meeting frequently with Library employees, County employees, and stakeholders representing library employees, as well as the Library Construction Committee. During the course of these meetings they have worked on program elements to define the Library's needs and the projections for the collection. They have also been working to align the building and the budget with one another. Ms. Brevia explained the design process and said the first thing they did was to define the goals of the process. She explained the following goals that the Committee set out to accomplish: 1. Transform the existing building into a civic landmark; 2. To make this a cost effective intervention that would work within the allocated budget; and 3. The space had to be tailored to library use. At this time Ms. Brevia showed overhead slides and explained the proposed design of the building. She explained the urban context of the building: across from City Hall, parking on three sides, with view from the back of soft green hills, and with traffic pointing to the northwest corner. She was asked if QPK knew of the bus station proposed for across the street and said not initially. Ms. Mink said the Construction Committee knew of the terminal. Mr. Winch said he read the Editorial in today's Ithaca Journal and agrees with many of the statements contained in it. He referred to the north wall along Green Street, and said it appears to be a new wall that would cause total rebuild including a new foundation. He asked what the long-term cost would be of heating the building. Ms. Brace said a great part of the structure would be left in place. She said they would be using insulated glass and they are working with the Engineering Division on design of the glass. Mr. Winch said he would like to receive figures on what the annual cost would be of putting in a glass wall versus a more insulated brick wall. Mr. Winch said he was puzzled by the entrance being placed on Cayuga and Green Streets because it is the farthest area away from handicapped parking, and asked if there would be a handicapped entrance at the rear of the building. Ms. Brace said they are looking into having a drop-off location. She said the handicapped parking spaces would be the closest to the building. Ms. Mink stated that part of the agreement being negotiated with the City of Ithaca includes removing the parking meters along Green and Cayuga Streets by the entrance and putting in short-term parking spaces, including handicapped spaces. Mr. Lane asked if with changes in the wall, the curve, and the side entrance, there would be a net increase or decrease of square footage of the building. Ms. Brace said there would be a slight decrease in the square footage. Mr. Lane also spoke of the potential of the transit center that is being looked at. He asked how changing the entrance would prevent people from walking across Green Street mid -block. Ms. Mink said there is an existing light at the Mental Health Building and another at the corner of Green and Cayuga Streets. Without the lure of an entrance in the middle, the chance that people would cross mid - block is lessened. Ms. Kiefer said she has tried to attend the Library Construction Committee meetings and was under the impression that there would be a handicapped ramp that would extend from somewhere along Green Street up to the corner. She said that there may be some people who would cross the street mid - 118 May 4, 1999 block to access that handicapped ramp. Another thing that was not mentioned this evening that she heard at a Committee meeting had to do with the difference in elevation between the Woolworth interior floor and the Cayuga Street sidewalk which is lower. This means an entrance at the corner would require steps to get into the building, and this would not be true if the entrance were to be on the East end of the building where the elevation of the floor and the outside walking height is the same. She said her personal preference would be not to have the entrance at the proposed corner. Mr. Todd expressed concern about the decrease in square footage. Mr. Evans said the mezzanine is being enlarged somewhat to make up for some of the lost space. Mr. Joseph said he agrees with placing the entrance in the proposed location. He, however, agrees with some of the other comments that have been made during the presentation. He expressed concern that in order to get a curved wall along the north -side of the building, another wall would be rebuilt that does not need to be rebuilt. He said the interior design with circles and diagonals seems to him to be inefficient space use. He said since the building is not going to be as large as what the Library was looking for, he has serious questions about the utility of the design. Mr. Koplinka-Loehr said he likes the connectivity and daylight. Ms. Davis thinks the design feels good. Mr. Proto asked about use of solar panels and Ms. Brace said the budget does not support solar panels. Mr. Proto asked about the timetable for the project. Mr. Kazda said it is the intention to obtain approval for schematic design and move forward with design development where they will develop the ideas that have been presented. The architects will then create the construction packets and bid documents, and they will be ready sometime in September. He said the bids would go out in late September or early October and they would begin construction in November. They are still looking to move in September of 2000. Recess Ms. Mink declared recess from 6:31 p.m. to 6:37 p.m. Report from the Chair Ms. Mink provided the Board with an update from the Y2K Information Network meeting that was held this afternoon. Today they met with a representative of Cayuga Medical Center at Ithaca and discussed the Hospital's Y2K compliance and contingency plan. She said they are well underway and the Hospital will continue to work with the Y2K network. The Chamber of Commerce reported that two small-business Y2K seminars presented by the Alliance for Manufacturing and Technology for the Southern Tier are tentatively scheduled for the end of June at the Holiday Inn. Ms. Mink reported the Y2K website has been posted, the second Ithaca Journal article will be running soon, as well as an article in the Pennysaver. Ms. Mink announced May is Employee Recognition Month and distributed awards of recognition to the following: Barbara Blanchard, five years of service to Tompkins County; Dooley Kiefer, five years of service to Tompkins County; Michael Lane, five years of service to Tompkins County; and George Totman, five years of service to Tompkins County. Report from the County Administrator Mr. Erb reported that both houses of the State Legislature have passed the one percent -sales -tax option for Tompkins County and the bill is in front of the Governor for signature. He reminded the Board that this is worth $6.5 million in revenue to the County. Report from the County Attorney 119 -.r May 4, 1999 Mr. Theisen reported the Nadine Perry case has been dismissed based on suing too late; however, as part of the decision the court did state that there was no evidence of a continuing pattern of discrimination by the County's employees on the basis of sexual orientation. Mr. Theisen reported last week there was a two-week trial on the Perkins condemnation case and the court reserved decision for thirty days. The County Attorney's Association of New York State will be holding its annual meeting on May 26 and 27 in Saratoga, New York. All attorneys from his Office will be attending that meeting. Mr. Theisen gave an update on the tobacco litigation, and said he has copies of the appeal briefs that were filed. He requested an executive session to discuss pending litigation. Report from the Finance Director Mr. Squires reported pursuant to the General Municipal Law, the County's Annual Report was filed last week. He said the County financial position is very strong. He said he will be summarizing the results of the annual report at the Budget and Quality Committee meeting on May 6"'. Mr. Squires said the field work for the County's audit has been completed and a report should be received in early June. He said the County's annual auction was held last week and he has distributed copies of the results to all Board members. There were approximately 31 people bidding and of the properties sold, they recovered more than the County's interest in those properties. The largest parcel did not sell and they are looking for a way to market that property. Mr. Squires also distributed the mortgage tax figures, which will be going out to the towns next week. Addition of Resolution(s) to the Agenda There were no resolution(s) added to the agenda. Withdrawal of Resolution(s) from the Agenda Following the Planning, Intergovernmental Relations and Education Committee report, Chair Mink gave Mr. Lane permission to withdraw the following resolution(s) from the agenda: Adoption of Economic Development Loan Guidelines for Tompkins County Small Cities Economic Development Loans Approval of Resolution(s) Under the Consent Agenda There were no resolutions approved under the Consent Agenda. Approval of App_ointment(s) Under the Consent Agenda It was MOVED by Mr. Stein, seconded by Mr. Proto, and unanimously adopted by voice vote, to waive the Rules of the Board and add the appointment of Cathy Valentino to the TCAT Board of Directors. It was MOVED by Mr. Proto, seconded by Mr. Todd, and unanimously adopted by voice vote, to approve the following appointment(s) under the Consent Agenda: Environmental Management Council Susan Kerns Robinson, At -large representative - term expires December 31, 1999 Roger Yonkin, At -large representative - term expires December 31, 1999 Agriculture and Farmland Protection Board Paul Thorp, Farmer representative - term expires December 31, 2000 120 May 4, 1999 Tompkins County Public Library Board of Trustees Herman Sieverding - term expires December 31, 2000 Kenneth Ivins - term expires December 31, 1999 Planning Advisory Board Becky Bilderback; Housing representative - term expires December 31, 2001 TCAT Board of Directors Cathy Valentino; T.C. Labor representative - term expires December 31, 2001 Report by the Government Operations Committee Mr. Koplinka-Loehr, Chair, announced the next meeting will be May 6`h at noon. At that meeting the Committee will be looking at the administrative structure, workforce diversity, the caseload status of the Human Rights Department, and the County -wide performance evaluation process. Mr. Koplinka- Loehr updated the Board on the diversity training and said it is tentatively scheduled for Sunday, June 13`h. He said the Community Affirmative Action advisory board has been working on developing recommendations on the County's recruitment and hiring process. He said if the recommendations of that board are adopted, a possibility exists that the membership will need to be expanded. Report and Presentation of Resolution(s) by the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee met on April 27th and met with representatives of the Environmental Management Council. He encouraged members to attend meetings of the EMC. Mr. Lane said the Committee discussed the Southern Tier East Regional Planning Development Board and its relationship with the County. The Committee has decided to call a meeting of Tompkins County's representatives on that Board and also the major recipients of service such as TCAD and the Human Services Coalition to discuss what the County's options are with that Board and how what Tompkins County does will affect them. Mr. Lane said the County's dues for that Board are currently being held in the Contingency Fund. At the last meeting the Committee had a lengthy discussion on the Commercial Revitalization Program. Mr. Lane said small communities are being encouraged to participate. The Planning Federation resolution that was on the Board agenda a couple meetings ago has been forwarded to the Planning Federation for further work; he will keep the Board posted on the status of that resolution. the Committee also heard from Janet Steiner, Tompkins County Public Library Director, Ron Ehrenberg, Trustee, and Marty Shapiro, Chair of the Library Board of Trustees, on the Library 2020 Report, which details how the Tompkins County Public Library compares to other similar libraries nationwide. They want to know Tompkins County's commitment to supporting TCPL's collection and staffing. Ms. Kiefer expressed concern that the municipalities she represents are left out of some of the programs because they are sometimes considered rural and urban at other times. She asked if the commercial revitalization program would be renewed. Mr. Lane said the program is very popular and has no reason to believe it won't be continued next year. RESOLUTION NO. - ADOPTION OF ECONOMIC DEVELOPMENT LOAN GUIDELINES FOR TOMPKINS COUNTY SMALL CITIES ECONOMIC DEVELOPMENT LOANS MOVED by Mr. Lane, seconded by Mr. Totman. Mr. Joseph said the Board did not receive the actual guidelines until just prior to the meeting. After looking at them, he said he does have concerns with some of the wording contained relative to wages that would be paid. Ms. Kiefer also had changes she would like to see made to the objectives contained in the guidelines. Following discussion, Chair Mink granted Mr. Lane permission to withdraw the resolution from the agenda. 121 May 4, 1999 RESOLUTION NO. 89 - MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO RESOLUTION NO. 92 OF 1999, TOWN OF CAROLINE, ELM STREET PEDESTRIAN PATH MOVED by Mr. Lane, seconded by Mrs. Schuler, and unanimously adopted by voice vote. Ms. Kiefer asked that in the future, the County not be listed as the applicant and sponsor. She said if the municipality wants to use County staff to fill out the form this can be indicated on the form. WHEREAS, in Resolution No. 92 of 1999 the County grants funds to the Town of Caroline for the construction of the Elm Street Pedestrian Path, and WHEREAS, the Tompkins County Board of Representatives has reviewed and accepted as adequate the Environmental Assessment Form with respect to that action, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education Committee, That Resolution No. 92 of 1999, as regards the Elm Street Pedestrian Path, is an unlisted action, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of environmental significance in regard to Resolution No. 92 of 1999, Elm Street Pedestrian Path. SEQR ACTION: UNLISTED (SHORT EAF PREPARED) RESOLUTION NO. 90 - MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO RESOLUTION NO. 92 OF 1999, TOWN OF ULYSSES, TOWN HALL SIDEWALK MOVED by Mr. Lane, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, in Resolution No. 92 of 1999 the County grants funds to the Town of Ulysses for the construction of a sidewalk along their Town Hall, and WHEREAS, the Tompkins County Board of Representatives has reviewed and accepted as adequate the Environmental Assessment Form with respect to that action, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education Committee, That Resolution No. 92 of 1999, as regards the Town Hall Sidewalk, is an unlisted action, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of environmental significance in regard to Resolution No. 92 of 1999, Town Hall Sidewalk. SEQR ACTION: UNLISTED (SHORT EAF PREPARED) RESOLUTION NO. 91 - MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO RESOLUTION NO. 92 OF 1999, VILLAGE OF GROTON, MAIN STREET GARBAGE RECEPTACLES MOVED by Mr. Lane, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, in Resolution No. 92 of 1999 the County grants funds to the Village of Groton for the placement of ten garbage receptacles along Main Street, and 122 May 4, 1999 WHEREAS, the Tompkins County Board of Representatives has reviewed and accepted as adequate the Environmental Assessment Form with respect to that action, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education Committee, That Resolution No. 92 of 1999, as regards the Main Street garbage receptacles, is an unlisted action, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of environmental significance in regard to Resolution No. 92 of 1999, Main Street Garbage Receptacles. SEQR ACTION: UNLISTED (SHORT EAF PREPARED) RESOLUTION NO. 92 - APPROVAL OF COMMERCIAL CENTER REVITALIZATION GRANTS MOVED by Mr. Lane, seconded by Mr. Proto. Mr. Lane said since he serves on the Southworth Library Board, he would like to see that entity separated from the others and he will abstain from voting on that grant. Mr. Proto disclosed that he owns property in Brooktondale that may benefit from the planters. It was not perceived that Mr. Proto had a conflict of interest. It was MOVED by Mr. Proto, seconded by Mr. Winch, and unanimously adopted by voice vote, to separate the Southworth Library grant from the other grants. A voice vote on the resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Commercial Center Revitalization Advisory Committee (Advisory Committee) was assigned responsibility for providing advice on the award of grant funds for the revitalization of rural commercial centers, and WHEREAS, the Advisory Committee has reviewed the applications for funding and has made recommendations based on the program guidelines of the Commercial Center Revitalization Program, and WHEREAS, the recommendations of the Advisory Committee are within the budget for the Commercial Center Revitalization program, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education Committee, That the following projects be approved: Danby Fire Department (picnic pavilion roof replacement) $1,614.00 Town of Caroline (Elm St. pedestrian path, Brooktondale) $1,620.00 Town of Caroline (flower planters, Brooktondale) $ 920.00 Town of Ulysses (sidewalk construction) $2,750.00 Village of Dryden (facade improvement guidelines) $3,000.00 Village of Groton (Main St. garbage receptacles) $2,500.00 Village of Groton (on behalf of the Groton Hotel) $2,350.00 RESOLVED, further, That the County Administrator be authorized to execute any contracts related to these projects. SEQR ACTION: Danby Fire Department TYPE II -2 Town of Caroline (pedestrian path) Unlisted Town of Caroline (flower planters) TYPE II -10 Town of Ulysses Unlisted Village of Dryden TYPE II -21 Village of Groton (garbage receptacles) Unlisted Village of Groton (Groton Hotel) TYPE II -1 123 May 4, 1999 RESOLUTION NO. 93 - APPROVAL OF COMMERCIAL CENTER REVITALIZATION GRANT - SOUTHWORTH LIBRARY ASSOCIATION MOVED by Mrs. Schuler, seconded by Mr. Totman. A voice vote resulted as follows: Ayes - 14, Noes - 0, Abstentions - 1 (Representative Lane). RESOLUTION ADOPTED. WHEREAS, the Commercial Center Revitalization Advisory Committee (Advisory Committee) was assigned responsibility for providing advice on the award of grant funds for the revitalization of rural commercial centers, and WHEREAS, the Advisory Committee has reviewed the applications for funding and has made recommendations based on the program guidelines of the Commercial Center Revitalization Program, and WHEREAS, the recommendations of the Advisory Committee are within the budget for the Commercial Center Revitalization program, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education Committee, That the following project be approved: Southworth Library Association (facade repairs) $1,200.00 RESOLVED, further, That the County Administrator be authorized to execute any contracts related to this project. SEQR ACTION: TYPE II -I Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met on April 27. It has been requested that assigned counsel be raised to $75 per hour in the hope that they will receive $50 across the board for attorneys. Mr. Evans said the time may soon be approaching to take a look again at having a public defender. The Committee received a report on electronic monitoring; at the present time there is little usage on the program. The Probation Department will be looking at other individuals to participate in that program. Mr. Evans also reported the Committee unanimously approved the mission and vision statement for the Sheriffs Department. RESOLUTION NO. 94 - AUTHORIZATION TO ACCEPT A DONATION TO INSTALL D.A.R.E. AND D.W.I. GRAPHICS AND LIGHTING ON PATROL CAR - SHERIFF'S DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Totman, and unanimously adopted by voice vote. Ms. Kiefer noted she had requested a copy of the graphics to be used and learned it is not available. WHEREAS, the Tompkins County Sheriff's Depaitinent formed a committee of Depaitinent employees to design the graphics for the D.A.R.E. and D.W.I. patrol car, and WHEREAS, the Employees Union of Tompkins County Sheriffs Department agreed to give the County $1,000 to purchase graphics and safety lighting, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County accept the donation of $1,000 to be used for the purpose of the installation of the graphics and lighting on the D.A.R.E. and D.W.I. patrol car. SEQR ACTION: TYPE II -20 RESOLUTION NO. 95 - ENDORSING STATE LEGISLATION AUTHORIZING INCREASING E-911 SURCHARGE MOVED by Mr. Evans, seconded by Ms. Blanchard. Ms. Kiefer said she had to request copies of the Laws because she was not provided with them. She reiterated her opinion that when the Board is 124 May 4, 1999 being asked to endorse legislation, that members be provided with copies of the proposed language. She said she will not support this resolution because there is nothing in these laws that suggests lifting the cap on the number of lines it applies to. Mr. Proto said he cannot support putting another indirect tax on the residents through the telephone bills. He said this is a worthwhile program; however, he thinks part of this capital improvement for further expansion of a new system in a new facility should compete with other worthwhile programs in the County's budget to be paid for by property tax. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Proto). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives desires to maintain and improve the capabilities of E-911 service, and WHEREAS, the current E-911 telephone surcharges, paid for by all system users, covers a limited portion of actual system operational expenses, and all other costs related to the system must be raised through property taxes, and WHEREAS, this Board by Resolution No. 42 of 1999 requested the New York State Legislature to authorize an increase in the Tompkins County 911 Surcharge up to $1.00 per month and they have since introduced A.7108/S.4051 "AN ACT to amend the County law, in relation to authorizing the County of Tompkins to impose a one dollar access line per month surcharge for its enhanced emergency telephone system", now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That this Board endorses and requests State approval of legislation known as A.7108/S.4051, and urges its elected representatives in the Senate and the Assembly to support this legislation. SEQR ACTION: TYPE II -20 RESOLUTION NO. 96 - AUTHORIZING AN AGREEMENT WITH AT&T FOR COMMISSION ON LOCAL AND LONG DISTANCE INMATE TELEPHONE TRAFFIC MOVED by Mr. Evans, seconded by Ms. Blanchard. Mr. Joseph requested that this resolution be withdrawn because he has not received information he requested in the Public Safety Committee. It was MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to postpone this resolution until the next Board meeting. MOTION CARRIED. RESOLUTION NO. 97 - AUTHORIZING AN AGREEMENT WITH THE SOCIAL SECURITY ADMINISTRATION MOVED by Mr. Evans, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, the Social Security Administration is providing the computer program that identifies from our Jail Management System inmates that are receiving Social Security Benefits and/or Insurance (SSI), and WHEREAS, inmates identified through the Jail Management System as receiving Social Security Benefits and/or Insurance (SSI), the County of Tompkins will be reimbursed $400 per inmate, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the agreement for the Social Security Administration to provide the computer program be awarded, RESOLVED, further, That the County Administrator be and hereby is authorized to execute an agreement on behalf of the County. SEQR ACTION: TYPE II -20 Report by the Economic and Workforce Development Committee 125 May 4, 1999 Mr. Stein, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be May 1311h. In the past week he has received correspondence from two municipalities requesting funding for their upcoming celebrations. At the next meeting the Committee will discuss how to respond to these requests. Mr. Stein said the new Strategic Planning Advisory Board will meet tomorrow for a full working session at 3:30 p.m. at the Sciencenter. Report by the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be May 13`h at 9:15 a.m. Mr. Winch reported on a request Chair Mink made of him concerning an article that was written in the New York Times about emissions from electric company generating plants. He said he will be obtaining information from NYSEG and the Department of Environmental Conservation on the Milliken Station Plant. He will keep the Board informed on the information he receives. Report and Presentation of Resolution(s) by the Facilities and Infrastructure Committee Ms. Blanchard, Chair, thanked Representative Todd for Chairing the Committee meeting while she was out of town. Ms. Blanchard reported the Committee met today at 9 a.m. and authorized equipment purchases and bidding on several items. The Committee also dealt with some Airport business that will be reflected in resolutions that will appear on the next agenda. Ms. Blanchard reported the Committee laid the groundwork for discussion at the next meeting on issues related to engineering services. There is an engineering services quality team that is evaluating how the services are billed with the County structure, how these services are budgeted for, and how the services are delivered. That team will present the Committee with a report on its findings prior to the next meeting on May 18. Ms. Blanchard announced that the Air Service Task Force will meet on May 14th at 8:30 a.m. at the TC3 Conference Room. At that meeting the group will be doing further work relating to developing a full- scale marketing plan for Airport services with some immediate short-range attention to support for the Washington -Dulles service, and a longer approach for sustained marketing that will expand over a multi- year period. She said this is a very important effort and the Board will hear more about it in the coming months. RESOLUTION NO. 98 - AWARD OF CONTRACT - BOSTWICK ROAD EXPANSION STUDY MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote. WHEREAS, the Buildings and Grounds Division needs to move out of its location at Biggs A and Bostwick Road has been identified and approved as the most suitable location for their operations, and WHEREAS, the Bostwick Road campus is in need of physical improvements; and WHEREAS, the co -locating of Building and Grounds, Public Works Administration, Highway and Engineering will enhance service delivery to the public, and WHEREAS, the Request for Qualifications (RFQ) to investigate possible solutions for relocating Building and Grounds to Bostwick Road and to identify the scope of a future capital project was sent out, received and three architects were interviewed, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That a contract be executed with Schickel Architecture to complete such services, RESOLVED, further, That the County Administrator be authorized to execute contracts to implement this contract for $15,000. SEQR ACTION: TYPE II -20 126 May 4, 1999 RESOLUTION NO. 99 - CHANGE ORDER - HOUSEHOLD HAZARDOUS WASTE MANAGEMENT FACILITY MOVED by Ms. Blanchard, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, Resolution No. 143 of 1996 authorized Barton and Loguidice to perform engineering services for the design, including site development of the Household Hazardous Waste Management Center (HHW), and WHEREAS, the selected site opened up the possibility of clustering HHW activities with relocated scrap metal, yard waste, recycling drop-off bays, and a reuse area which requires work that is outside the original scope of work, and WHEREAS, additional design effort has been added to the HHW project, including expansion of site work, approach road, addition of drop-off bays, facility restroom, year-round heating and structural design of the HHW facility, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the current contract amount be increased from $43,649.90 to $62,168.48 to be funded from HH8168, RESOLVED, further, That a project contingency of ten percent (10%) or $6,216.48 be established for this phase of the project from fund HH8168, RESOLVED, further, That the County Administrator be authorized to execute this change on behalf of the County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 100 - AWARD OF BID - HARVEY HILL ROAD BRIDGE REHABILITATION (BIN 3209930) MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Finance Department has duly advertised for bids for the rehabilitation of the Harvey Hill Road Bridge over a tributary to Enfield Creek, and WHEREAS, three (3) bids were received on March 25, 1999, and publicly read, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the bid be awarded to Silverline Construction, Inc., of Burdett, the lowest, responsible bidder, in the amount of $159,244, RESOLVED, further, That the Engineering Division be authorized to implement this bid and execute change orders with total values not to exceed ten percent (10%) of the aforementioned bid amount on behalf of the County, funds to be provided from operating expense account D5111.54411. SEQR ACTION: TYPE II -21 Report by the Budget and Quality Planning Committee Mr. Joseph, Chairman, had no report. Report by the Electric Power Committee Mr. Stein, Chairman, reported the Committee met last week and drew 100 names out of the residential customers who signed up for the aggregation. Each of them will receive a letter saying they have won the lottery for $50 which will be applied to their electric bill. This $5,000 is coming from NYSEG and was built into the original agreement. Mr. Stein reported the bidding documents for natural gas were approved, have been advertised, and are now out to the companies with bids to be returned in approximately three weeks. He stated in Tompkins County the estimated savings for the two-year period 127 May 4, 1999 is approximately $345,000; the savings to the municipalities will be approximately $280,000. Mr. Stein said the Committee has been discussing preparations for August 1 when deregulation takes place. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today and discussed Y2K and said those efforts continue to be on schedule. The Committee approved two requests of the Information Technology Services Department; one for a color printer to come out of the GIS capital funds, and another request for software for the GIS program that will allow the Department to separate portions of the GIS database. This will make it easier to control the release of public and private information. The Committee discussed freedom of information and County data and what will be placed on the World Wide Web. This has been forwarded to the Government Operations Committee for discussion. Mr. Evans said the County also discussed the County's network infrastructure, how it should be paid for, and where control of it should lie. Report by the Library Coordination Committee Mr. Proto, Chairman, reported the Committee toured the four rural libraries in Tompkins County. He said there was no doubt that each one of those libraries want to remain independent and want to be treated as separate entities. Mr. Proto said each of these libraries are very reliant on the Tompkins County Public Library and also the Finger Lakes Library System. The next meeting will be May 11 at 9 a.m. Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, said one of the things the Committee asked the consultant to do was to take a look at the previous study that was done that led to the construction of the current Jail and see what went wrong since they projected Tompkins County needed a smaller Jail than it really needs. In looking over that report, what it based its projections on primarily was population. They projected a drop and then a flattening out of the population when what happened was a drop and then a rise in population. Mr. Joseph distributed documentation containing a bar graph showing that population at the Jail has risen significantly over the last ten years. Mr. Joseph said there has been an increase in the length of stay of prisoners over the last ten years. This means if the same number of people are coming into the Jail but they stay longer, the population figures will increase. There was also a change in State law that may have taken place in the last ten years that requires inmates convicted of a felony and sentenced to less than a year, must serve that year in the local county jail and not State prison. The number of inmates in this category have doubled. There has also been a problem with the State transporting State -ready inmates in a timely fashion Mr. Joseph said together, these three categories make up thirty percent of the Jail population. Mr. Joseph said individuals who come into the Jail on drug charges have increased by 180 percent; DWI offenders have not gone up but account for 47 percent of the sentenced felons. He said these are the most important changes that were not anticipated by the previous study. Another set of documents addresses who is in the Jail and whether or not the Jail is being well - used. One-third to one-quarter of the inmates are in the Jail for committing violent offenses. He said this is better than most other jails. Of those housed at the Jail, 88 percent have a record of prior arrest and 84 percent have a prior incarceration, 76 percent of the population is Tompkins County residents, 10 percent are from contiguous counties, and 65 percent are unemployed. Mr. Joseph said he has raised a number of issues about the consultant's projections of where the population of the Jail will go. He said the consultant basically has taken the last ten years experience and drawn a line through it. He said his objections are based on logic relating to the particular factors 128 May 4, 1999 involved and statistical grounds. He said to draw a line like that means one is making assumptions, such as expecting the length of sentences to continue to increase in the next ten years. Mr. Joseph said he feels the projections are unrealistically pessimistic; however, he said there are others who disagree. He briefly outlined some plans and strategies the Committee has discussed. Ms. Blanchard added that she was impressed that the OAR representative on the Committee made a point about needing to have some cushion that doesn't show up in the projected numbers of people, and that would allow for some stress relief. Mr. Lane said 20 years ago very few people went to jail because of DWI and feels the penalties and enforcement with that has been a great deterrent. However, there are a lot of hard-core people that will end up in jail because they won't be deterred from crime such as domestic violence. Ms. Kiefer asked if there is a summary available of the consultant's survey of County Board members beliefs about who should be housed in the County Jail. Mr. Joseph said this will be discussed at the next meeting. Mr. Proto commented on a statement made by Mr. Joseph regarding the number of unemployed individuals in the Jail. He said he does not believe the figures at this time justify a broad-based statement that Tompkins County is disproportionately jailing poor people. Mr. Joseph responded that almost every inmate at the Jail qualifies for the Assigned Counsel Program. Mr. Lane stated Tompkins County does not jail people because they are poor. People are placed in the Jail because they have violated the law and they have not been bailed. He said the County provides, through the OAR program, an opportunity for even poor people to be bailed. Mr. Evans said some very important things have come out of the study. Tompkins County has some extremely rich programming to help keep people out of the Jail and the number of people incarcerated when compared to the population of the County is very low. Mr. Evans said after this study is over, the data should be analyzed on a yearly basis to determine if the figures are changing before trouble begins. Approval of Minutes of April 20, 1999 It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote, to approve the minutes of April 20, 1999 as submitted. MINUTES APPROVED. Executive Session It was MOVED by Mr. Lane, seconded by Ms. Blanchard, and unanimously adopted by voice vote, to enter into executive session at 8:17 p.m. to discuss pending litigation. The meeting returned to open session at 8:26 p.m. Chair Mink was excused at 8:17 p.m. Adjournment On motion the meeting adjourned at 8:26 p.m. 129 May 18, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives. Excused: 1 (Representative Kiefer). Presentation of Proclamation(s) Chair Mink presented the following proclamations: Homeownership Week in Tompkins County, June 5-19, 1999 to Karl Heck, Community/Economic Development Specialist for the Tompkins County Planning Department Public Works Week in Tompkins County, May 16-22, 1999 to Cheryl Nelson, Public Works Administrator Privilege of the Floor by the Public No member of the public wished to speak. (See below under Mr. Stein's statement.) Privilege of the Floor by Board Members Mr. Stein, District No. 3 Representative, introduced guests in the audience who are from Turkey and are visiting Tompkins County this week as part of the Rotary Club's exchange program. Ozdemir Kargoz, Team Leader, said they have been in Upstate New York for about four weeks. He extended his appreciation to Rotary International and the hosting families for providing this opportunity to them. Mr. Kargoz said he is the advisor to the Mayor of one of the fourth largest cities of Turkey with 1.5 million population. He introduced other members of the team: Sonay Gunaydin, Fusun Zorlubilek, Yasemin Ozarslan, and Selcuk Uniutur. Mr. Stein said he learned that the scale of activity in Tompkins County is quite different than what they are use to. The growth of those cities with populations of 1.5 million each year is approximately 60,000-80,000 each year. Mr. Stein introduced Fernando de Aragon, Executive Director of the Metropolitan Planning Organization. This afternoon the MPO met and passed the TIP program which is the guidelines for what will receive federal and state funding for the next four years. Mr. Stein said the document has been finalized and copies will be available in the MPO Office. Mr. de Aragon said there are 33 highway projects; 9 are new projects, 13 are continuing projects from the previous TIP, and 11 projects which have obligated funding. He said there is a breakdown of the projects by funding. He noted the projects are widely distributed around the County. Mr. Penniman, District No. 15 Representative, announced that today is election day and urged the public to vote in school elections. He noted there is an item on the ballot pertaining to library funding in Trumansburg. 130 May 18, 1999 Mr. Evans, District No. 13 Representative, said when the County modified the tobacco control law there was a concern that we were watering down the law. He said a waiver request was received from one business in Tompkins County who requested that all restrictions be waived. He reported that waiver was rejected and this month the business came back with a plan to modify the layout of the business and the plan was unanimously approved by the Board of Health. Mr. Proto, District No. 7 Representative, reminded the Board that on May 24 at 7 p.m. a public forum on the County's Water Quality Steering Program will be held at the NYSEG auditorium. He announced that a notice has been distributed concerning the Flag Day Parade, and if anyone is interested in participating they should contact Jennifer Luu in the Board Office. Mr. Proto thanked Sheriff Meskill for getting the funding solidified for the monument in Dewitt Park. Presentation - Homeownership Program Mr. Stein said he reported at a recent meeting that the Tompkins County Homeownership Program placed its 100th family in a home. He said this program has received recognition throughout the State and one Tompkins County is proud of. Mr. Stein said Karl Heck, Community/Economic Development Specialist for the Planning Department, has been very instrumental in the success of the Program. He said unfortunately, Mr. Heck is leaving employment with the County to take a position in the housing program in Cortland County. Mr. Stein introduced Karen Swart of Better Housing for Tompkins County, who read the following statement: "Thank you for giving me a few minutes of your time. I am here as a reporter, update you about the Tompkins County First Time Homeownership program, and as head cheerleader for this great program. I work for Better Housing of Tompkins County which is a non-profit rural preservation corporation whose mission is to develop and improve affordable housing opportunities for low and moderate income folks in rural Tompkins County. One way Better Housing helps to address the need for affordable housing in Tompkins County is by administering the County sponsored first-time homeownership program. TCHO provides assistance to qualified first-time homebuyers who are at or below 80 percent of the County median income. HUD has provided the County five grants for the program for a total of $2.7 million. The funding is a small part of a national initiative that HUD and the Clinton Administration have earmarked to increase the percentage of homeownership in the country, especially among previously under -served groups such as single parents and non-traditional families. The Tompkins County sponsored program provides down payment assistance of 20 percent, occasionally 30 percent, of the purchase price of a house. The assistance takes the form of a 20 -year second mortgage with a payment deferred for five years at zero percent interest. Repayment after five years is at three percent interest. In addition, the program provides up to $3,750 to cover closing costs which is added to the second mortgage. The repaid loans are retained by the County to provide more loans for. more first-time homebuyers in the County. Over $2 million will be available for future Homeownership Program funding. The program also provides first-time homebuyers with counseling and guidance from beginning to end of the home purchasing process. Counseling includes help with household budgeting, obtaining credit, improving credit standing, working with banks and real estate agents, home inspections, and preparing for closing. 131 May 18, 1999 Truly, the Tompkins County Homeownership program puts homeownership within the reach of many low and moderate -income people in the County. By any measure the program is a great success. - 103 closings to date, with dozens of other folks receiving counseling to help them become eligible in the future - at least six homes in each town in the County have been purchased - in the past two years, approximately one in eight houses sold within the program target area and price range of $95,000 or below have been sold with assistance from the program. However, I must emphasize that the Homeownership program is not just about houses or numbers, it is about people. I am happy to introduce Cathy Jenner who recently purchased a home in Dryden through the program. Cathy is a single parent of two little girls, Ashley and Sabrina. She moved here from Alaska a while back and has been living with her parents. She is a typical client in that the homeownership program allowed her to purchase a home of her own. Many of our clients are single parents, moms and dads, many are couples with and without children, and we serve many single folks. Our latest closing was for a family of ten - that's not so typical! To be so successful the program receives a lot of support from the staff at County Planning and Better Housing. We also are supported by community members who serve on the oversight committee, and by local bankers and real estate agents. Stuart Stein represents this Board on the Oversight Committee. He is always an outspoken advocate for affordable housing. And, of course, Jim Hanson and Karl Heck from County Planning are the Grand Masters of the Program. I am very proud of the Tompkins County Homeownership Program. There is an ad on TV for FANNIE MAE loans which claim that homeownership builds stronger, safer communities with better schools and services. If that is true, and I believe it is, TCHO benefits the entire community. I am happy to report that our County program has placed over 300 County residents in homes of their own". Mr. Winch complimented Mr. Heck for his work and dedication to Tompkins County and wished him well in his new position. This sentiment was echoed by all Board members. Report on the Library Construction Committee Ms. Mink, Chair, reported that the Committee met and discussed several of the comments that were made in response to the presentation given at the last Board meeting. Ms. Mink said there was concern raised about the curved wall and the loss of space that might create. She said although the loss of square footage would be 1,000 sq. ft., the net loss of the entire footprint is only 200 sq. ft. because there are quite a few additions to the mezzanine level where the administrative offices will be. The other concern expressed was about windows and the possibility of there being too much glass or too many windows. She said Mr. Winch's question about the R factor has not been quantified, but will. She said the design includes shaded windows that have awnings. The entrance of the building has been redesigned in response to concerns about safety. The circular entrance has been slightly shifted and a guardrail will be put up. Ms. Mink said the architects will be preparing a three- dimensional model of the 132 May 18, 1999 building to show that the entrance is not as "massive" at it appeared to be. She said the Committee also discussed the current state of design and negotiations with the Finger Lakes Library in response to questions that have been raised concerning whether the space will accommodate all parties involved and whether they will be able to afford the new lease. The Finger Lakes Library System Board should have a decision for the Committee in June. Chair's Appointment(s) Chair Mink made the following appointments: Communications Capital Projects Committee Barbara Blanchard, Chair Tim Joseph, Vice Chair Charles Evans Michael Koplinka-Loehr Michael Lane Responsibilities: Communications Towers Project, Consolidated 911 Center, and New York State Department of Transportation Site Project. Other responsibilities may be added as necessary depending on relevance. Chair's Report Ms. Mink reminded all Board members of the importance of speaking directly into their microphone. Clerk of the Board's Report Mrs. Covert reminded the Board that financial disclosure forms are due and that the Ethics Advisory Board will meet on June 4 to review the forms on file. Report from the County Administrator Mr. Erb recommended the following depai huent head reappointments: Alice Cole, Public Health Director — 6 -year term Mary Pat Dolan, Commissioner of Social Services — 5 -year term Anita Fitzpatrick, Personnel Commissioner — 6 -year term It was MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the appointments as recommended by Mr. Erb. Mr. Erb reported he was contacted by Dan O'Donnell, County Administrator of Steuben County, to see if there is any interest in a legislator/department head exchange program. If any Board member is interested they should contact Mr. Erb. Mr. Winch asked what the status is of filling the position of Public Works Commissioner. Mr. Erb said this subject will be discussed at the next Facilities and Operations Committee meeting. Report from the County Attorney Mr. Theisen reported the items he discussed at the last meeting are still pending. He said he and his staff will be attending a meeting of the County Attorney's Association next week. 133 May 18, 1999 Report from the Finance Director Mr. Squires said a resolution appears on tonight's agenda that authorizes the conveyance of properties that were sold at auction. He reported for the first time in his memory, everyone who bid on a property at the auction came in and paid for the property. He said about half of the properties were purchased by owners of neighboring properties. Mr. Squires said the County's annual financial report has been filed with the Clerk of the Board and forwarded to the State of New York. Addition of Resolution(s) to the Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Lane, and unanimously adopted by voice vote by members present, to add the resolution to the agenda entitled Authorization to Contract with Garrity Communications, Inc. for Marketing and Public Relations Services for the Tompkins County Airport. Withdrawal of Resolution(s) from the Agenda Chair Mink granted Ms. Blanchard, Chair of the Facilities and Operations Committee, permission to withdraw from the agenda the resolution entitled Authorizing the Tompkins County Airport, Already Established as a Member of the County Fire Mutual Aid Plan, to Accept Liability for Outside Aid Per the Requirements of Section 209 of the General Municipal Law of 1993. Approval of Appointment(s) Under the Consent Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, to approve the following appointment(s) under the Consent Agenda: Strategic Tourism Planning Board Charles Trautman, Vice Chairman Tompkins County Youth Board Gailanne Mackenzie, Village of Groton Representative - term expires December 31, 2000 Hillview Road Landfill Citizens Advisory Committee Alissa Ede, At -large Representative - term expires December 31, 2001 Greater Ithaca Activities Center Board of Directors Susanne Davis, County Representative - term expires December 31, 1999 Community Affirmative Action Committee Thomas Baskin -Bey, Human Rights Representative - term expires December 31, 1999 Report from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. Mr. Lane also thanked Karl Heck for his service to Tompkins County. He announced that Tom Chefalo from the Planning Department will also be leaving employment with Tompkins County for an employment opportunity in another area. Mr. Lane said the Committee continues to work in subcommittees on different boards and agencies that report to the Committee. He said the Committee met briefly before the Board meeting to discuss the Southern Tier East Regional Planning and Development Board. The money for that Board is being held in the County's Contingency Fund until the County can be satisfied that administration of that Board has improved the way it should. That issue will be discussed at the next meeting. Mr. Lane said a recommendation has come to the Committee from the subcommittee that has been working on the restructuring of the Environmental Management Council and that will also be 134 May 18, 1999 discussed at the next meeting. Mr. Lane said last week he attended the Caroline Town Board meeting and said it was very educational." He encouraged other Board members to attend municipal board meetings to hear discussion on items they are working on. Report from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee met on May 13"' and passed resolutions that will appear on the next Board agenda because they still need action by other standing committees. Mr. Stein said the Committee approved the establishment of two new positions of Job Developer for the Workforce Development Board. These positions will receive federal funding and will have no impact on the County budget. They are part of the new operation of the Workforce Development program that has been created because of several actions related to the Workforce Investment Act. The Committee is in the process of approving bylaws for the Workforce Development Board and those will be sent out with the next Board agenda. Mr. Stein said the Committee received an informative presentation from Mary Pat Dolan, Commissioner of Social Services, and others about the voluntary Medicaid managed-care program that the County will be undertaking some time this summer. Mr. Stein informed the Board that the two-year effort by Tompkins County Area Development to prepare an economic strategy plan for the County is now coming to an end. The plan will be presented to the Board within the next couple of months. Mr. Stein reported the Committee approved a letter that was sent to each municipality giving information about funding that is available for celebrations and requesting that applications be made by June 9 so that the Committee can consider them at the meeting on June 10. Mr. Stein said copies of the letter have been distributed to all Board members. Mr. Stein asked Mr. Penniman to provide the Committee with a report on taxes and tax exemptions from his meeting in Albany last week. Mr. Penniman said he went to Albany last week along with two members of the Ithaca City Common Council to meet with the Assembly committees on real property taxation and education. There were two issues discussed. The first issue was colleges competing with private businesses. Assemblyman Luster agreed this is a problem and they will take a serious look at how they define exemptions under State Law. The second issue was the growing burden of property tax on localities while at the same time the State is able to reduce the reliance on income tax through the present program of cuts. Mr. Penniman said he presented information on how this affects the lower income segments of our community and that more reliance on State revenues such as income tax, would be better than reliance on the property tax. Mr. Lane spoke of Mr. Stein's report on Celebrations funding, and said the Dryden Dairy Days will take place in June which is three days after the deadline to return the request and before the Board will meet again. He said they will not receive an answer prior to the event taking place and feels this is unfair to them. Mr. Koplinka-Loehr said municipalities were encouraged to apply for Celebrations funding during the regular budget process for tourism grant funding. Mr. Lane said there was not a special notice of that sent to municipalities and there is a separate line in the budget for Celebrations which this Board later changed. Mr. Stein said this issue of Celebrations has moved from doing something good for municipalities to something that seems to be a vested right. He said he was in favor of this since it was created; however, he has changed his mind and feels regrets supporting the program in the past. Mr. Lane said although Celebrations is a difficult program, he does not feel it is a bad program. It was MOVED by Mr. Totman, seconded by Mr. Lane, to add a resolution to the agenda that would appropriate $1,500 out of the County's Celebration funds and allocate it to the Dryden Dairy Days. 135 May 18, 1999 Mr. Joseph said he understands the compulsion to accommodate the Dryden Dairy Days; however, he feels the motion on the floor would be even more unfair. He agrees with Mr. Stein and said that the County should stay out of the business of celebrations unless it is a County celebration. A voice vote on the motion resulted as follows: Ayes - 7 (Representatives Davis, Evans; Lane, Proto, Stein, Totman, and Winch); Noes - 7 (Representatives Blanchard, Joseph, Koplinka-Loehr, Mink, Penniman, Schuler, and Todd); Excused - 1 (Representative Kiefer). MOTION FAILED. Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee met on May 13 and had several presentations. Joyce Walker of the EOC announced that agency has changed its name to Tompkins Community Action. He said they received a loan for the purchase and remodeling of the Evaporated Metal Films Building. They are working with Thomas Architects and Management for design of that building. Betty Falcoa of the Health Planning Council presented the Committee with a resolution passed by the Council that supports tobacco settlement funds be used towards health purposes. Helen Howard, Nutrition Educator of Cooperative Extension came to the meeting with a participant of the Expanded Food and Nutrition Education Program. The participant reported on how being involved in the program has helped him and his family. RESOLUTION NO. 101 - AUTHORIZATION FOR MEMBERSHIP - AMERICAN PUBLIC HEALTH ASSOCIATION (APHA) - HEALTH DEPARTMENT MOVED by Mr. Winch, seconded by Ms. Davis, and unanimously adopted by voice vote by members present. WHEREAS, the American Public Health Association (APHA) is the oldest and largest organization of public health professionals in the world, representing more than 50,000 members from over 50 occupations of public health, and WHEREAS, the APHA is concerned with a broad set of issues affecting personal and environmental health, including federal and state funding for health programs, policies and programs related to chronic and infectious diseases, and professional education in public health, and WHEREAS, the Health Promotion Director is responsible for health promotion activities within the County through community organizations, including schools, worksites, other agencies, and is responsible for the Department's coordination and development of the Community Health Assessment as required by the New York State Department of Health, and therefore needs to keep abreast of public health developments and trends, and WHEREAS, membership benefits of the APHA include reduced subscription costs to the Association's monthly publications, the American Journal of Public Health, which includes peer reviewed research findings and commentary on a broad spectrum of issues; the Nation's Health, updates on public health and public policy issues as well as federal and judicial actions addressing every facet of public health; reduced registration fees at the annual meeting, and professional network opportunities, now therefore be it RESOLVED, on recommendation of the Health and Human Services Committee, That the Health Depai linent is authorized to become a member of the American Public Health Association and transfer $130 to cover the cost of membership. SEQR ACTION: TYPE H-20 Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee met this morning and considered items related to capital projects, bridges, and solid waste. The Committee also acted on a resolution that was added to the agenda. She stated the Committee heard from Donald Barber, Town of Caroline Supervisor, on the issue 136 May 18, 1999 of stress on town roads. Many bridge and highway projects will be going on this year and they will be trying to set up a time when an informal field trip of those projects can take place. Ms. Blanchard reported the Committee authorized the issuance of an RFP for design services for the Red Mill Road Bridge in the Town of Dryden and the Lounsbery Road Bridge in the Town of Caroline. The Committee also looked at some options for the remainder of the work on the Courthouse HVAC system. Sheriff Meskill reported on his Depai l,uents' efforts at controlling the traffic and speeding in the County. She said the good partnership between the Sheriff and the Highway Division should result in safer roads throughout the County. Ms. Blanchard said the Committee received an update on the progress of the Household Hazardous Waste Management Facility. She announced finish work on West King Road Bridge is complete and the bridge has reopened, construction is scheduled to start on the Dryden Lake Road Bridge and the Harvey Hill Road Bridge on June 1. RESOLUTION NO. 102 - AUTHORIZING ACCEPTANCE OF A SUPPLEMENTAL GRANT AMENDMENT NO. 2 FROM THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) - EXPAND ARFF/MAINTENANCE BUILDING (1993) (PIN 3902.82/K550430) - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the New York State Depaitment of Transportation (NYSDOT) has offered a matching amendment to the federal amendment for AIP No. 3-36-0047-19-93, said federal amendment for an additional $13,527 being accepted by the County Board of Representatives by Resolution No. 304 dated December 1, 1998, and WHEREAS, the County of Tompkins has already committed funds for the local match, the REVISED funding shares being as follows: Federal (FAA) (90.0%) $400,396.00 State (NYSDOT) ( 5.0%) $ 22,244.00 Local ( 5.0%) $ 22,244.00 Total $444,844.00 RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County does hereby accept the NYSDOT grant amendment for an additional $752 and that the County Administrator is hereby authorized to execute the project, RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the proj ect, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE 11-20 Report from the Public Safety Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. Mr. Evans said he attended a press conference this afternoon held by law enforcement officials announcing that there will be zero tolerance for non-compliance with the seat belt law. Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, had no report. 137 May 18, 1999 Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the Committee met on May 6th. He announced that a joint board diversity training with this Board, Common Council, and the Ithaca City School District will be held on June 13th from noon to 5 p.m. at the Human Services Building. He asked that surveys on this training be returned by June 4th. Mr. Koplinka-Loehr said the Human Rights Department reported to the Committee on inquiries and caseload statistics. He said the Personnel Department reported to the Committee on performance evaluation and the Training Development position. At this time that job description is being written to include other responsibilities such as Partners for Quality duties and Affirmative Action duties. Mr. Koplinka-Loehr said the Community Affirmative Action advisory board is now reporting to the Committee on a regular basis. RESOLUTION NO. 103 - AMENDMENT OF RESOLUTION NO. 111 OF 1998 - MEMBERSHIP OF THE LEADERSHIP COUNCIL MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 126 of 1994 established the Leadership Council, and WHEREAS, Resolution No. 111 of 1998 rescinded Resolution No. 126 of 1994 and re- established the Leadership Council and its membership, and WHEREAS, Resolution No. 111 of 1998 states that the Chair of the Council shall be the Chair or Vice Chair of the Board of Representatives, and WHEREAS, the Leadership Council now wishes to elect its own Chair, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That Resolution No. 111 of 1998 be amended to allow the Leadership Council to elect a Chair from its appointed membership. SEQR ACTION: TYPE H-20 RESOLUTION NO. 104 - AUTHORIZATION TO EXECUTE QUIT -CLAIM DEED BACK TO PREVIOUS OWNERS MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. WHEREAS, prior to the County auction certain properties paid all outstanding taxes due, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the County Administrator is authorized to execute a quit -claim deed conveying the below stated properties, acquired by the County through 1998 tax foreclosure, back to the previous owners as also stated below, upon payment of all back taxes, penalties, interest and fees. Town of Newfield, 16-1-4 - deed back to Floyd Grant, Jesse Greene, and Sylvia Kambeitz Town of Groton, 5-3-24 - deed back to TTT, Inc. SEQR ACTION: TYPE II -20 RESOLUTION NO. 105 - AUTHORIZATION TO CONVEY PROPERTIES ACQUIRED THROUGH FORECLOSURE PROCEEDINGS MOVED by Mr. Koplinka-Loehr, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. 138 May 18, 1999 WHEREAS, the County of Tompkins acquired certain parcels located in the County through tax foreclosure proceedings, and WHEREAS, the County wishes to sell said properties through marketing, public auction or other lawful means, conveyance of which shall be by quit -claim deed, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That upon sale of said parcels and required payment in full, the County Administrator is hereby authorized to execute quit claim deeds conveying said parcels. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Air Service Task Force Ms. Blanchard, Chair, reported about two years ago Tompkins County Area Development, in an effort with the County, established an Air Service Task Force to address issues of flight availability and price at the Tompkins County Airport. Composition of this group has grown from a nucleus of about five interested people to a group of 20 people dedicated to improving service and, more importantly in the near term, keeping the services we have now. The accomplishments so far are: 1. Fact-finding/problem identification. 2. Commissioned a consultant study that forms the basis for moving forward on a number of fronts including solicitation of service from airlines other than USAirways. 3. Sponsoring a study of opportunities presented by collaboration with the Elmira and Binghamton airports. 4. Identified a specific plan of attack that will kick into gear by passage of the resolution on the agenda contracting with Garrity Communications for: (1) a specific targeted effort to begin immediately and span about a three-month window aimed at retaining direct service to Washington, and (2) developing a full-scale marketing plan for the Airport. The Task Force is also: Working with a group of graduate students who are Park Fellows in the Business School who have interest and some amount of expertise in air service. Thinking about very long range potential for a regional airport in the Southern Tier. Organizing a Travel Agency Contact Team that would include USAir representatives, community leaders (Task Force members), Garrity Group, and Airport personnel. The immediate goals of the Team would be to move the passenger load factor for the Washington flights from about 39 percent to 50 percent; and prepare a full-scale marketing plan for the Board to consider as part of the budget process. Ms. Blanchard said there are a lot of activities underway that will help the County reach these goals. She said radio spots and print ads will appear in the near future and said that feedback from everyone will help with the activity. Ms. Mink commented on the Dulles run and suggested a concentrated effort on working with local travel agents. She said she just went to Washington and they were actively discouraged from using that run, it would have been better to have used that one. RESOLUTION NO. 106 - AUTHORIZING A CONTRACT WITH GARRITY COMMUNICATIONS, INC., FOR MARKETING AND PUBLIC RELATIONS SERVICES FOR THE TOMPKINS COUNTY AIRPORT 139 May 18, 1999 MOVED by Ms. Blanchard, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. WHEREAS, an Air Service Task Force was set up to investigate ways to improve air service and lower air fares at the Tompkins County Airport, and WHEREAS, on July 21, 1998, at the Task Force's recommendation, the County did contract with the consultant group Nammack Associates of Fredericksburg, Virginia, to investigate such problems and to suggest ways to improve the situation, and. WHEREAS, said consultant group has recommended that the County embark on an extensive marketing and public relations campaign to promote the Tompkins County Airport in an attempt to gain back an estimated thirty-five percent (35%) of local passengers who currently use other airports, and WHEREAS, to that end, the Air Service Task Force has interviewed marketing firms and selected Garrity Communications Inc., of Ithaca, New York as the company which would assist them in this endeavor, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That a contract be authorized with Garrity Communications Inc., for a sum not to exceed $10,000, said contract to begin on or about May 19, 1999, for a period of approximately three months, and that the County Administrator be and hereby is authorized to execute the contract documents, RESOLVED, further, That the financing of these services shall come form the Airport Fund Balance and be transferred into the appropriate Airport account by the Finance Director. SEQR ACTION: TYPE 11-20 Report from the Electric Power Committee Mr. Stein had no report. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today and said Y2K efforts continue to be on schedule. He said the telephone system will be going out to bid soon and will likely be under State contract. Mr. Evans reported a neighboring county has made a request to purchase the source code of Tompkins County's payroll system. Report from the Library Construction Committee Mr. Proto, Chairman, reported the Committee met on May 11 and continued its tours of rural libraries and reading rooms. The Committee also heard concerns from the Finger Lake Library System in relation to the design of the new Public Library. The next meetings will be as follows: May 26 - 9:30 a.m. at the Danby Reading Room June 3 - 6 p.m. at the Town of Caroline Reading Room June 8 at 9 a.m. at the Tompkins County Public Library Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, had no report. Discussion on Courthouse Parking Ms. Mink announced that State Court personnel are now patrolling the parking lot to look for violators of the parking rules. Ms. Mink asked whether there would be a willingness by Board members to let a portion of Board spaces be freed up on Mondays, Wednesdays, and Fridays, when there are no committee meetings scheduled. 140 May 18, 1999 There was concern raised by some Board members that although there are no standing committee meetings on those days, there are other meetings and appointments Board members have on those days. Following discussion and a show of hands, the majority of Board members agreed to try this arrangement with two of the Board spaces for one month with the agreement that it would be evaluated at the end of that time. Ms. Mink asked that any complaint that arises during this time be filed with the Clerk of the Board. Unfinished Business RESOLUTION NO. 96 - AUTHORIZING AN AGREEMENT WITH AT&T FOR COMMISSION ON LOCAL AND LONG DISTANCE INMATE TELEPHONE TRAFFIC MOVED by Mr. Joseph, seconded by Ms. Blanchard. Mr. Joseph said he asked whether this raised the cost for inmates and has been told no. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, the New York State Sheriffs Association is endorsing AT&T as the provider of inmate pay telephones and communications for a five-year period beginning June 1, 1999 to June 1, 2004, and WHEREAS, the proposal of AT&T offers the best opportunity for revenue, an increase from 31% to 44% for both local and long distance services, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That an agreement for inmate pay telephones and communications be awarded to AT&T, RESOLVED, further, That the County Administrator be and hereby is authorized to execute an agreement on behalf of the County. SEQR ACTION: TYPE II -20 Approval of Minutes of May 4, 1999 It was MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, to approve the minutes of the May 4, 1999 as corrected. MINUTES APPROVED Adjournment On motion the meeting adjourned at 7:30 p.m. 141 June 1, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives. Representative Kiefer arrived at 5:34 p.m. Representative Koplinka-Loehr arrived at 5:38 p.m. Excused: 1 (Representative Schuler). Presentation of Proclamation(s) Chair Mink presented the following proclamation(s): Commemorating the 25th Anniversary of the WIC program in Tompkins County Memorial Day in Tompkins County - May 31S`, to Representative Proto Privilege of the Floor by the Public No member of the public wished to speak. Privilege of the Floor by Board Members Mr. Winch, District No. 8 Representative, announced Farm City Day is going to be held on August 7th from 11 until 4 p.m. at the Ainsley Farm in Newfield. Mr. Proto, District No. 7 Representative, said at the last meeting he reported that County staff along with the members of the Sons of Union Veterans Reserve were working on the monument in Dewitt Park. He announced that work on that monument has been completed and all of the emblems, letters, and discs are up. Mr. Proto thanked Arel LeMaro, Buildings and Grounds Supervisor, and his staff for their work on this project and said it was very appreciated over the past weekend. Mr. Proto said the proclamation read by Chair Mink was presented in Lansing over the past weekend to the Cemetery Association, Marines, and others gathered there for the Memorial Day remembrance. Ms. Kiefer arrived at 5:34 p.m. Ms. Kiefer, District No. 10 Representative, said at the present time there are only two Board members signed up to walk in the Flag Day parade on June 12th, and encouraged other Board members to participate. Chair Mink said she was News Director of WHCU during the period 1978 to 1986 and used to cover the Board of Representatives meetings. During that time Harris B. Dates was very well-respected as Chairman of the Board. Ms. Mink said he was on the Board for 29 years and served as Chair for 12 years. He now resides in Florida but is in town visiting. Ms. Mink introduced Mr. Dates. Harris Dates thanked the Board for the invitation to come to the Board meeting. He said he feels it should be a requirement that any person elected to serve on the Board shall read the history of Tompkins County. Representative Koplinka-Loehr arrived at 5:38 p.m. 142 June 1, 1999 Report from the Library Construction Committee Ms. Mink, Chair, said the Committee met today and reviewed some of the changes that are being made in response to questions that have been raised by members of the community and others. She said the entrance has been changed again and the stairs and the handicapped ramp have been removed. The Committee took another look at the City's initiative to improve pedestrian crossing and access to the Commons. She said the County Planning Department is working with the City on their application for Federal T-21 funds. An update on that funding application received today includes increasing the curb size in front of the Library to form a bump -out to shorten the distance across the street to make it easier for people to drop-off and pick up people from the Library. That application will be submitted on July 1S` The Committee also looked at an animated computer film of what it would look like to enter the Library and move through the interior. Report from the Y2K Network Ms. Mink, Chair, said the group determined that a multi -page booklet will be published in September. The booklet will be distributed to all Ithaca Journal subscribers and all others. A separate, basic information piece will be placed in areas where there are vulnerable populations, including the elderly, and will be distributed with the assistance of Cooperative Extension. Ms. Mink said they are also looking at ways to connect with civic associations and various neighborhood associations. The Y2K small-business seminars will be held at the Holiday Inn on June 30. She reported the group was informed by Lee Shurtleff, Deputy Fire, Disaster, and EMS Coordinator, that the New York State Office of Fire Prevention and Coordination is predicting that if an electrical blackout were to occur because of the Y2K situation, it would take only about six hours to get the power back on. One of the biggest concerns is that there will not be telephone service because on January 1" everyone will be using the telephone and tying up the lines. Report from the County Administrator Mr. Erb reported that one of the issues that was outstanding in relation to the tobacco settlement is that there were hints from the federal government that they would attempt to secure some of the funds that came out of the State's lawsuit against tobacco companies. He said recently both houses of Congress approved language prohibiting the federal government from recouping any of the States' tobacco settlement proceeds. He said the President has said he will sign that bill. Report from the County Attorney Mr. Theisen had no report. He said it was a nice surprise to see Harris Dates who chaired the Board when he was a member. Report from the Finance Director Mr. Squires had no report. Presentation - Affirmative Action Committee Erica Mims, Chair of the Affirmative Action Committee, said she is present at this meeting at the invitation of Representative Koplinka-Loehr, who is Board Liaison to the Affirmative Action Committee. She said they have been working very hard this year to expand the Committee as it relates to the Affirmative Action Plan. They believe strongly in diversifying the Committee as a way of setting an example in Tompkins County. Ms. Mims displayed and read from the following overhead slides: 143 June 1, 1999 What do you mean by diversity? • What is diversity? • What value does our organization place on diversity? • To be effective our organization must address both and we must continually reiterate that "different" does not have a negative connotation. Count Me In • Beyond Race and Gender, Roosevelt Thomas (AMACOM, 1992) • Thomas focused on creating an environment that maximizes the potential and appreciates the diversity of every employee, not just women and minorities • Most U.S. employees still consider diversity a "minority issue", posing the first challenge for an organizational initiative. Taking the Steps • Achieving a shared understanding about diversity • Gather diversity definitions, principles and policy statements from other organizations as reference • Involve a diverse group of people in the process • Move forward. Define diversity and then begin determining what our organization wants to do about it • Build simple models and pictures to explain what is meant and the linkages between diversity and success Not just another word for Affirmative Action Diversity is: Voluntary Productivity driven Qualitative Opportunity focused Integrated Proactive Mr. Koplinka-Loehr reminded the Board that the diversity training for the Board is scheduled for Sunday, June 13th from noon to 5 p.m. in the Human Services Building. He asked that any Board member who has not turned in their two -question survey to do so. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolutions were added to the agenda: Authorization to Implement Contracts for the Employment and Training Program Authorization to Enter in an Agreement with Dutch Hill Tower Antenna Systems, Inc. - Fire Coordinator Clarification of Responsibility for Board Support of Library Operating Expenses Allocation of Celebration Funds - Town of Dryden Dairy Day Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairman permission to withdraw the following resolution from the agenda: 144 June 1, 1999 Approval of the Tompkins County Workforce Development Board Bylaws Approval of Appointment(s) Under the Consent Agenda It was MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, the following appointment(s) were approved under the Consent Agenda: Criminal Justice Advisory/Alternatives to Incarceration Board — all terms expire December 31, 2001 Joni Brandon — At -large representative Susan Cook — County Attorney representative George Dentes - District Attorney Susan Hatch — Law Guardian Nell Mondy — Crime victim representative John Beach — At -large representative Linda Riley — Mental Health Professional Judith Saul — Not -for -Profit Juvenile Services Tim Joseph — County Representative E911 Operations Committee Clayton Bronson — Volunteer Fire Chief (West); term expires December 31, 2001 Approval of Resolution(s) Under the Consent Agenda It was MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, the following resolution(s) were approved under the Consent Agenda: RESOLUTION NO. 107 - BUDGET ADJUSTMENTS - VARIOUS DEPARTMENTS MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Health and Human Services, Public Safety, and Planning, Intergovernmental Relations and Education Committees, That the Director of Finance be directed to make the following budget adjustments on his books: Office for the Aging (#24) Revenue Acct Title Amt Approp Acct Title(s) 6798 44772 Federal Revenue $1,458 6798 51000 Salary 6798 44772 Federal Revenue $ 365 6798 58800 Fringes 6798 44772 Federal Revenue $2,052 6798 52206 Computer Equipment Explanation: Revenue increase permits coverage of actual time spent on Ombudsman Program; coverage of fringes associated with salary adjustment; and replacement of computer necessary for year 2000 compliance. Fire, Disaster and EMS (#25) Revenue Acct Title Amt Approp Acct Title(s) 3410 44960 Emergency Disaster $3,436 3410 54400 Program Expense Assistance Explanation: Expenses related to storm '98 Federal Aid. Fire, Disaster and EMS (#28) Revenue Acct Title Amt Approp Acct Title(s) 3410 42680 Insurance Recovery $2,872.50 3410 52206 Computer Equipment 145 June 1, 1999 Explanation: Check from Sheriffs insurance claim to deposit in computer equipment - to cover expenses related to new laptop purchases and associated equipment. Planning, Intergovernmental Relations, and Education Committee (#26) Revenue Acct Title Amt Approp Acct Title(s) CD8695 44959 Federal Aid $500,000 CD8695 54400 Program Expense Explanation: To set up budget for Homeownership III part 3. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee met today to review two items that are on the agenda for this meeting. The next meeting will be June 10. At that meeting the Committee will review the TCAD Economic Strategy Plan. Copies of that Plan will be available on June 4`" and will be placed on file in the Board Office. He said he has distributed to all Board members copies of a small-business development report that was produced by Cornell University's Office of Economic Development. He reminded Board members that the Transportation Enhancement Program deadline for grant submissions is July 1st. RESOLUTION NO. 108 - CREATION OF POSITIONS AND BUDGET ADJUSTMENT — WORKFORCE DEVELOPMENT MOVED by Mr. Stein, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. WHEREAS, the County has reassumed the Employment and Training Program under the Job Training Partnership Act (JTPA), and WHEREAS, two (2) permanent full-time positions (40 hours per week) of Job Developer are necessary to administer the program, and WHEREAS, these positions shall be funded under Job Training Partnership Act formula funds and shall continue so long as such funds or similar funds exist, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development, and Budget and Quality Planning Committees, That two (2) permanent full-time (40 hour) positions of Job Developer , labor grade K(11)-743 white collar, be created effective June 1, 1999, RESOLVED, further, That the following budget adjustment be made: APPROPRIATION CD 6290.51000 Salaries $ 29,677 CD 6290.58800 Fringes 7,423 CD 6290.54400 Program Exp. 152,900 Total $190,000 REVENUE CD 6290.44790 Federal Aid Job Training SEQR ACTION: TYPE I1-20 $190,000 RESOLUTION NO. 109 - AUTHORIZATION TO IMPLEMENT CONTRACTS FOR THE EMPLOYMENT AND TRAINING PROGRAM 146 June 1, 1999 MOVED by Mr. Stein, seconded by Ms. Blanchard. Mr. Proto asked that since this is the first time the County is going to do this with its own office, if there is an opportunity to defray some of the administrative fees. Ms. Blanchard said by already recapturing its job training partnership act responsibilities, the County is already getting an administrative fee that was previously going to BOCES. Mr. Erb will be looking into this further. Ms. Kiefer suggested requiring contracts over a specific dollar amount come to the Board for approval. A voice vote resulted as follows: Ayes — 14, Noes — 0, Excused — 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the County must enter into various agreements to effectively accomplish the goals and objectives outlined for the Employment and Training program, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Board of Representatives delegates the responsibility of authorizing and monitoring contracts for the Employment and Training Program to the Economic and Workforce Development Committee or its successor, without further authorization from the Board with the understanding that periodic reports will be made to the full Board. SEQR ACTION: TYPE II -20 RESOLUTION NO. 110 - ALLOCATION OF CELEBRATION FUNDS - TOWN OF DRYDEN DAIRY DAY MOVED by Mr. Stein, seconded by Mr. Lane. A voice vote resulted as follows: Ayes — 13, Noes —1 (Representative Joseph); Excused — 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the Town of Dryden has requested funds to be appropriated to them for the Dryden Dairy Day, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Finance Director be authorized to appropriate $1,500 from A7550.54400 Celebrations to the Town of Dryden for the Dairy Day, RESOLVED, further, That the County Administrator or designee be authorized to execute the necessary agreement with the Town of Dryden. SEQR ACTION: TYPE 11-20 Report from the Health and Human Services Committee Mr. Winch, Chairman, had no report or resolutions. Report from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee met this morning and had two interesting discussions and presentations on the Engineering Services Team who is working on how the County is currently paying for engineering services. The Committee heard from Mr. Erb on the position of Public Works Commissioner and whether that position should be filled. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met and received a presentation from Karen MacDonald on a canine (K-9) program which she is seeking funding for. The Committee also had a DWI report that stated that the selective -enforcement patrols results remain constant; however, there has been a major increase in DWI enforcement from the road patrols. Mr. Evans said the Assigned Counsel Program reported that they expect the level of work to remain constant. There was also a report on what would happen if the fees were increased. If fees went to $50/hour total cost would be $900,000; if $75/hour, $1.3 million. The Probation Department reported there is currently only one client on the electronic - 147 June 1, 1999 monitoring program, therefore, the Department is losing money on that program. The Department has offered use of that to the Ithaca Drug Court for use by individuals using that program. Ms. Leinthall, Probation Director, reported that the Assembly has passed legislation to allow Tompkins County to transfer local cases to Drug Court. The Committee had a lengthy discussion on the Juris-monitoring program for persons with domestic -violence restraining orders with a lot of concern expressed by the Committee about the safety and effectiveness of the program. The Committee will be receiving monthly reports on that program. RESOLUTION NO. 111 - AUTHORIZATION TO ACCEPT A DONATION FOR THE TOMPKINS COUNTY D.A.R.E. PROGRAM MOVED by Mr. Evans, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Sheriffs Department has been awarded an anonymous donation in the amount of $1,250 to be used for the Tompkins County D.A.R.E. Program, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County accept the donation of $1,250 to be used for the purpose aforementioned, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1999: BUDGET ADJUSTMENT. REVENUE: A3113.42706 D.A.R.E. Donations $1,250 APPROPRIATION: A3113.54484 D.A.R.E. Program $1,250 SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 112 - APPROPRIATION FROM CONTINGENT FUND FOR REPLACEMENT AND OVERTIME PAY AT THE SHERIFF'S DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Penniman. A short roll call vote resulted as follows: Ayes — 14, Noes — 0, Excused — 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the Sheriffs Department needs to request replacement pay for employees who were disabled or injured, and WHEREAS, the Fiscal Policy allows for such replacement pay for employees who have been out more than two months, and WHEREAS, the County Board set aside $200,000 in the Contingent Fund for overtime costs at the Sheriffs Department when the 1999 budget was adopted, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the Director of Finance appropriate $35,009 from the Contingent Fund to cover replacement pay for the first quarter at the Sheriffs Department, RESOLVED, further, That the Director of Finance appropriate $39,834 from the $200,000 set aside in the Contingent Fund for overtime cost at the Sheriffs department. APPROPRIATION: FROM: A1990.54400 $74,843 TO: OVERTIME REPLACEMENT PAY PER FISCAL POLICY CIVIL DIVISION A3111-51000 Regular Pay 898 1,009 148 June 1, 1999 A3111-51200 Overtime Pay 449 .0 A3111-58800 Fringe 337 252 TOTAL 1,684 1,261 INVESTIGATION DIVISION A3112-51000 Regular Pay 3,978 0 A3112-51200 Overtime Pay 1,989 0 A3112-58800 Fringe 1,492 0 TOTAL 7,459 0 UNIFORM DIVISION A3113-51000 Regular Pay 14,842 18,748 A3113-51200 Overtime Pay 7,421 0 A3113-58800 Fringe 5,566 4,687 TOTAL 27,829 23,435 CORRECTIONS DIVISION A3150-51000 Regular Pay 20,198 8,250 A3150-51200 Overtime Pay 10,099 0 A3150-58800 Fringe 7,574 2,063 TOTAL 37,871 10,313 Department Total 74,843 35,009 NET AMOUNT NEEDED FROM CONTINGENT MONEY $39,834 SEQR ACTION: TYPE II -20 RESOLUTION NO. 113 - AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DUTCH HILL TOWER ANTENNA SYSTEMS, INC. — FIRE COORDINATOR MOVED by Mr. Evans, seconded by Ms. Blanchard. Ms. Kiefer asked if the Consultant would be looking at hybrid modalities. Ms. Blanchard said she is not clear what that term means. Ms. Kiefer said she wanted to know whether a hybrid system could serve the County equally well for the purpose of EMS needs. Ms. Blanchard said she would see that this is clarified. A voice vote resulted as follows: Ayes — 14, Noes — 0, Excused — 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, Tompkins County is evaluating proposed improvements and upgrades to the voice radio communications system, including the present microwave configuration, and WHEREAS, the future radio system design will require an undetermined number of radio transmitting and receiving sites, and WHEREAS, the County desires a benchmark radio propagation analysis to verify the transmitting/receiving facilities necessary to meet radio coverage requirements, and WHEREAS, a Request for Qualifications (RFQ) to conduct an independent propagation study was sent out, received, and three proposals were evaluated, including interviews, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That a contract be executed with Dutch Hill Tower Antenna Systems, Inc., to complete such services, RESOLVED, further, That the County Administrator be authorized to execute contracts to implement this study for $15,500 with a contingency of $3,000. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Budget and Quality Planning Committee 149 June 1, 1999 Mr. Joseph, Chairman, went through each of the budget scenarios that were distributed. Mr. Joseph said the resolution on the agenda has targets set at one percent below the current year's spending. At the time the scenarios were made, they were using a zero percent change. He said the reason for doing the scenarios was an attempt to explain what type of budget the Board is facing. He said after the Committee reviewed the budget scenarios, it was felt that the Board and departments should be prepared for a difficult budget year. Although not unanimous, the Committee voted to approve a target reduction. RESOLUTION NO. 114 - ESTABLISHMENT OF GUIDELINES AND FISCAL TARGETS FOR ALL COUNTY BUDGETING UNITS FOR PRE PREPARATION OF THE 2000 BUDGET MOVED by Mr. Joseph, seconded by Mr. Proto. Mr. Lane said over the last three to four years the Board has operated on a zero percent increase with the idea of trying to get County departments to operate on "bare bones" budgets. He said he feels asking departments to go to a negative one percent target would be too extreme. It was MOVED by Mr. Lane, seconded by Mr. Stein, to amend paragraph one in the first RESOLVED to delete the words "minus one percent" at the end of the first sentence, and delete the words "minus one percent" at the end of paragraph two. Mr. Koplinka-Loehr said he cannot support the amendment because the Board has the potential of having capital projects that will require balancing its needs. He feels having a one percent reduction will provide the Board with a stronger tool with which to do that balancing. Mr. Penniman also felt a one percent reduction would provide the Board with much needed flexibility to fund new initiatives and setting priorities. He feels target budgets should receive closer scrutiny. Mr. Evans said he is concerned for small departments because they have little room to make adjustments to accommodate this reduction. Ms. Kiefer said she feels it is the program committee's responsibility to closely scrutinize target budgets. She feels a zero percent target is already a three percent cut because of the negotiated salary increases. A voice vote on the amendment resulted as follows: Ayes — 11, Noes — 3 (Representatives Joseph, Koplinka-Loehr, and Penniman). MOTION CARRIED. A voice vote on the resolution as amended resulted as follows: Ayes — 12, Noes — 2 (Representatives Kiefer and Koplinka-Loehr); Excused -1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Fiscal Policy specifies that a fiscal target is the maximum amount of general revenue spending authority that a department head or program director may request without initiating an Over -Target Request, and changes in fiscal targets should be communicated to department heads and program directors as timely as possible in order for them to submit their budget requests by June 16, 1998, and WHEREAS, the Board of Representatives wishes to establish targets for departments and agencies in preparing 2000 budget requests, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That fiscal targets for all budgeting units for preparation of the 2000 budget are hereby established as follows: 1. For not-for-profit agencies grants, the amount approved in the 1999 adopted budget minus any over -target funding designated as one-time minus any funds reappropriated from previous years. For Towns and Villages applying for reimbursement for County -wide services, and for Human Service and Criminal 150 June 1, 1999 Justice agencies, such amount shall be further adjusted pursuant to the Sales Tax Agreement between the County and City of Ithaca. 2. For all County departments excluding Tompkins Cortland Community College, an amount equal to the general revenue portion of the 1999 adopted County budget, less any over -target funding designated as one-time less any funds reappropriated from previous years. SEQR ACTION: TYPE II -20 RESOLUTION NO. 115 - ESTABLISHING FRINGE BENEFITS PAYMENT RATE FOR 2000 MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. Ms. Kiefer noted that each year a calculation of actual fringe costs is done and rounded to 25 percent; she asked what this year's calculation showed. Mr. Joseph said that calculation has not yet been done; it is too early to do it. RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the fringe benefits payment rate for 2000, which amount shall be charged to all County departments, shall be 25 percent. SEQR ACTION: TYPE 11-20 Report from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the next meeting will be at noon on June 3`d in the Scott Heyman Conference Room. At that meeting the Committee will hear a report on how to institutionalize the role of the Affirmative Action Committee into the County's hiring process. The County Administrator will also be giving his recommendations on the County's organizational structure. Report from the Planning and Intergovernmental Relations Committee Mr. Lane, Chairman, reported he attended the graduation ceremony for Tompkins Cortland Community College and said it was a very nice ceremony. He said TC3 is a community college that provides a great service to the area. Mr. Lane reported the Committee met on May 25th and discussed the Southern Tier East Regional Planning Board and will be sending a delegation to Southern Tier Central to take a look at that region and talk with that Board as to what it does for its counties. The Committee had a long discussion on the Environmental Management Council and reviewed a draft of the recommendations on the membership of that Council. He said he has written to all mayors and supervisors to solicit their opinions. The Committee reviewed the Cooperative Extension program and what items need to be given special consideration during budget deliberations. The Committee also received a report from Representative Winch on the Fish and Wildlife Board. Individual Member -filed Resolution RESOLUTION NO. 116 - CLARIFICATION OF RESPONSIBILITY FOR BOARD SUPPORT OF LIBRARY OPERATING EXPENSES MOVED by Mr. Stein, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Board of Representatives recognizes the importance of its library for County residents from all areas and all walks of life, and 151 June 1, 1999 WHEREAS, the Tompkins County Board of Representatives understands and supports the operational needs of the Tompkins County Public Library, and WHEREAS, the Tompkins County Board of Representatives will strive to support those operational needs within the budgetary constraints from year to year, and WHEREAS, potential contributors to the Library Foundation's fund raising drive have raised concerns about their potential contributions resulting in a lowering of allocations for Tompkins County Public Library currently provided by the County, now therefore be it RESOLVED, That the Tompkins County Board of Representatives acknowledges its responsibility to provide operating funds for the library for what is understood to be basic services to the best of its ability, RESOLVED, further, That the Tompkins County Board of Representatives welcomes efforts by private individuals and foundations to enhance those funds and recognizes that these supplementary efforts are not intended to replace county -supported operating funds for the library. SEQR ACTION: TYPE II -20 Report from the Air Service Task Force Ms. Blanchard, Chair, reported the Committee will meet on June 18 at 8:30 a.m. at the Airport Conference Room. The Committee will hear from Garrity Communications on a public relations plan for the Airport. Report from the Communications Capital Projects Committee Ms. Blanchard, Chair, reported the Committee convened its first meeting on May 25th and she distributed a list of things she felt the Committee needed to do. Different persons were assigned responsibilities: Lee Shurtleff for E911; Jack Miller for Communication Towers, Ward Hungerford for the Highway Division's outpost; and James Hanson for DOT relocation, and Bill Benjamin for overall consolidation. The Committee discussed how to bring together various elements of projects and make decisions as far as implications for the Capital Program. The Committee concluded that the relocation of the New York State Department of Transportation facility should come forward as a separate project for the time being. It was felt that there is an opportunity that it can be collapsed into the 911 centralization project, however, more work needs to be done before that can happen. She reported the Committee passed a resolution asking for authorization from the Contingent Fund to do some preliminary studies. The next meeting will be June 22 at 2 p.m. in the Scott Heyman Conference Room. Ms. Kiefer asked that she receive minutes from this Committee. Report from the Electric Power Committee Mr. Stein, Chairman, reported the County is moving into the area of natural gas aggregation, and that four bids from NYSEG Solutions, All Energy, Enron, and Empire Natural Gas were opened last Friday and have been turned over to the Consultant. Mr. Stein said he expects the Electric and Gas Committee will be meeting next week. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today at noon and Y2K continues to be on schedule. There are only two departments at this time that have not been reviewed - Mental Health and the District Attorney's office. He announced the June 15th meeting has been cancelled. The next meeting will be July 611h. Mr. Evans reported the tax map project should be complete by July 1. The County Clerk imaging program continues to be discussed and a grant has been received in the amount of $15,000. The Web Site Project Team should complete its work by the end of the month, and the telephone project should also be complete by the end of the month. 152 June 1, 1999 Report from the Library Coordination Committee Mr. Proto, Chairman, reported the Committee met on May 26th in Danby and is now in the process of looking at the reading rooms and getting input from town board members. The Committee will meet in Caroline on June 3rd, and on June 8th at the Tompkins County Public Library. Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be June 4th at 8 a.m. Approval of Minutes of May 18, 1999 It was MOVED by Mr. Proto, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present, to approve the minutes of May 18, 1999 assubmitted. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 7:10 p.m. 153 June 8, 1999 Special Meeting Called to Order Chair Mink called the meeting to order at 3:45 p.m. Pledge of Allegiance to the Flag and Roll Call Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. (Representative Kiefer arrived at 3:48 p.m.) Excused: 2 (Representatives Proto and Todd). Presentation of Resolution RESOLUTION NO. 117 - ENDORSING STATE LEGISLATION AUTHORIZING INCREASING E-911 SURCHARGE MOVED by Mr. Evans, seconded by Mr. Totman. Ms. Kiefer arrived at this time. Chair Mink explained the reason for the resolution. Mr. Shurtleff said the money will be used to upgrade to mobile data system including a web browser. Ms. Kiefer stated for the record that she is grateful our Assembly -member has put us in the position of having to revote on this issue. Based on his analysis of the financial information he has advised us to request legislation for a much smaller surcharge and for just one year. Mr. Lane said he is also grateful there is an opportunity to vote on the resolution, but feels the previous action by the Board was sufficient. A voice vote resulted as follows on the resolution: Ayes - 13; Noes - 0; Excused - 2 (Representatives Proto and Todd). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives desires to maintain and improve the capabilities of E-911 service, and WHEREAS, the current E-911 telephone surcharges, paid for by all system users, covers a limited portion of actual system operational expenses, and all other costs related to the system must be raised through property taxes, and WHEREAS, this Board by Resolution No. 42 of 1999 requested the New York State Legislature to authorize an increase in the Tompkins County 911 Surcharge, and WHEREAS, the New York State Legislature has recently introduced A.7108A/S4051A "AN ACT to amend the county law, in relation to authorizing the county of Tompkins to impose fifty-five cents per access line per month surcharge for its enhanced emergency telephone system; and to repeal such provisions upon expiration thereof", now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That this Board endorses and requests State approval of legislation known as A.7108A/S.4051A authorizing the Tompkins County 911 Surcharge of $ .55 per month, and urges its elected representatives in the' Senate and the Assembly to support this legislation. SEQR ACTION: TYPE H-20 Recess 154 June 8, 1999 Chair Mink declared recess at 3:52 p.m. The meeting reconvened at 4:07 p.m. Executive Session It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Stein, and unanimously adopted by voice vote by members present, to hold an executive session to discuss collective bargaining issues and personnel matters. An executive session was held at 4:07 p.m. and returned to open session at 5:43 p.m. Mrs. Schuler was excused at 5:10 p.m. Adjournment The meeting adjourned at 5:43 p.m. 155 June 15, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives. Excused: 1 (Representative Proto). Representative Kiefer arrived at 5:35 p.m. and Representative Todd arrived at 6:57 p.m. Mr. Winch was excused at 6:21 p.m. Privilege of the Floor by the Public No member of the public wished to speak. Privilege of the Floor by Board Members Ms. Davis announced Juneteenth 1999, a celebration of spirit, will take place on Saturday, June 19th from 10 a.m. to 6 p.m. at the Southside Community Center. Mr. Stein said this event is made possible by a grant from the Tompkins County Strategic Tourism Planning Board. Chair's Report and Appointment(s) Chair Mink had no report or appointments. Report from the County Administrator Mr. Erb reported at the Facilities and Infrastructure Committee today there was discussion about CHIPS funding. He said he has received a copy of a letter from Majority Leader Bragman, who expects to propose emergency funding bills before the construction season begins. Mr. Erb said preliminary departmental budgets requests for 2000 are due tomorrow. Report from the County Attorney Mr. Theisen reported he has received a draft of the County's new Code and is receiving comments at this time. He reported the Widewater group has elected to purchase the property on Elmira Road. Report from the Finance Director Mr. Squires had no report. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda. In support of the Wireless Facilities Siting Act (withdrawn later in meeting) Urging New York State to Extend Medicaid Cost Containment Measures Appropriation from Contingent Fund and Allocation of Celebration Funds 156 June 15, 1999 Resolution of Respect - Donald B. Brown Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairman permission to withdraw the resolution entitled Approval of Master Agreement for Purchase of Natural Gas from the Agenda. Approval of Resolution(s) Under the Consent Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the following resolutions under the Consent Agenda: RESOLUTION NO. 118 - CHANGE ORDER - CASWELL ROAD LANDFILL LEACHATE TREATMENT MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, Malcolm Pirnie has been retained to perform engineering services for the Caswell Road Landfill leachate project, and WHEREAS, it may be feasible for the County to connect to the Freeville sanitary sewer and thereby use the Freeville Wastewater Treatment facility, and WHEREAS, for the New York State Department of Environmental Conservation (NYSDEC) to make any such determination requires a detailed evaluation of the new discharge source, which can be expensive and time consuming, and WHEREAS, prior to performing this detailed evaluation two basic questions must first be answered: does the plant have the hydraulic capacity to handle the expected leachate volumes and does the plant have the treatment capacity to "treat" the leachate and meet the plant's existing discharge permit levels, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That a change order be approved to perform this work at an amount not to exceed $7,190 funds being available in the approved capital project budget for this project, RESOLVED, further, That the County Administrator or designee be authorized to execute this change on behalf of the County. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 119 - AUTHORIZATION TO EXECUTE A GRANT AMENDMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR PROJECT NO. 3-36-0047-15-92 CONSTRUCT, MARK AND LIGHT (MIL) TERMINAL APRON, ETC. - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, the County has already accepted a grant from the Federal Aviation Administration (FAA) in the amount of $2,808,000 for construction, marking and lighting of the terminal apron, and WHEREAS, after said grant had originally been received, the project was postponed until the following year, had additional work added, and was subsequently re -bid, causing the project costs to increase by $465,767, and 157 June 15, 1999 WHEREAS, upon final close-out of the project, the FAA has made an additional grant offer of $419,190 in Discretionary Funds to cover ninety percent (90%) of these additional costs, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the FAA grant offer of $419,190 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: TYPE II -20 RESOLUTION NO. 120 - AUTHORIZATION TO EXECUTE AN AGREEMENT WITH THE TOWN OF ENFIELD - HARVEY HILL ROAD BRIDGE REHABILITATION AND FUTURE MAINTENANCE (BIN 3209930) MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted voice vote by members present under Consent Agenda. WHEREAS, Tompkins County and the Town of Enfield cooperatively maintain a bridge on Harvey Hill Road (BIN 3209930) over a tributary of Enfield Creek in accordance with Resolutions 43 of 1946 and 259 of 1998, and WHEREAS, in response to deterioration of the bridge, the County and Town have prepared plans, specifications, and estimates and the County has awarded a contract for its rehabilitation, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator be and hereby is authorized to execute an Agreement with the Town of Enfield, detailing cooperative maintenance of the bridge and affirming the Town's responsibility to pay 20 percent of all costs associated with the project. SEQR ACTION: TYPE II -2 RESOLUTION NO. 121 - AUTHORIZATION TO EXECUTE AN AGREEMENT WITH THE TOWN OF ITHACA AND THE VILLAGE OF CAYUGA HEIGHTS - RENWICK DRIVE BRIDGE REPLACEMENT AND MAINTENANCE (BIN 3314300) MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, Tompkins County, the Town of Ithaca and the Village of Cayuga Heights cooperatively maintain a bridge on Renwick Drive (BIN 3314300) over Pleasant Grove Brook in accordance with Resolution No. 43 of 1946 and Resolution No. 259 of 1998, and WHEREAS, in response to deterioration of the bridge, the County, Town and Village are preparing plans, specifications, and estimates for the replacement of this bridge, and WHEREAS, Resolution No. 129 of 1996 authorized an agreement with the State of New York whereby State and Federal sources will furnish 95 percent of the funding necessary to design and construct a replacement bridge, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator be and hereby is authorized to execute an Agreement with the Town of Ithaca and the Village of Cayuga Heights to fund reconstruction and to prescribe continued cooperative maintenance of the bridge. SEQR ACTION: TYPE II -2 158 June 15, 1999 Appointments Approved Under the Consent Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the following appointments under the Consent Agenda: Public Safety Building Space Study Committee Debra Niemi - Jail Administration representative Environmental Management Council Jean Foley - Town of Ulysses representative; term expires December 31, 1999 Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee met on June 10 and heard from Jay Hutchings, a resident of Tompkins County, on the issue of food -service handling. The Counties of Monroe and Schenectady have mandatory food -service handling training. Rick Ewald of the Tompkins County Health Department explained Tompkins County's program, and said there is not mandatory training in Tompkins County. Mr. Ewald told the Committee he was aware that Monroe County has 3,000 residents and has two full-time employees who work in food -service training and inspection. The Committee will discuss this again after the Health Department obtains further information. The Committee also heard from Joyce Walker of Tompkins Community Action, formerly EOC. Ms. Walker reminded the Committee that TCAD has secured a $1.4 million commitment from the Fleet Corporation that will be used towards modifications to their new facility. RESOLUTION NO. 122 - RESOLUTION OF RESPECT - HONORABLE DONALD B. BROWN MOVED by Mr. Winch and unanimously seconded, and adopted by voice vote by members present. Mr. Winch said he was a great friend and colleague of Mr. Brown. He has respected him since they worked together on the Newfield School Board. Mr. Winch said Don Brown was a real true friend and colleague. WHEREAS, the Honorable Donald B. Brown was known throughout Tompkins County for both his civic and legislative diligence, and WHEREAS, his many skills as an elected official were brought to bear as a member of the Newfield Central School Board of Education, Tompkins County Board of Representatives and as Supervisor of the Newfield Town Board, and WHEREAS, he brought his many skills, drive, humor, and organization to many charitable organizations and activities, and WHEREAS, Donald B. Brown served on the Tompkins County Board of Representatives during the period of January 3, 1985 to February 25, 1985, when a professional move took him to North Carolina, and WHEREAS, Donald B. Brown was elected to the position of Supervisor of the Town of Newfield in November 1997 and was currently serving in that capacity, now therefore be it RESOLVED, unanimously by this Board, That the members thereof express their appreciation for these many contributions to the Tompkins County community, and extend their sympathy and sincere condolences to the family of Donald B. Brown. SEQR ACTION: TYPE 11-20 159 June 15, 1999 Report and Presentation of Resolution(s) Economic and Workforce Development Mr. Stein, Chairman, reported the Committee held its regular meeting on June 10 and a special meeting was held prior to this meeting to discuss celebration funding. He said the Committee continues to review the Workforce Development Board bylaws; they will come before this Board for approval at the next meeting. Mr. Stein said the Committee continues to discuss trends at the Department of Social Services as they relate to budget expenditures. He said if trends hold, the Department may be coming in under -budget at the end of the year. Mr. Stein said the Committee discussed Medicaid cost containment, and what the impact would be if the State Legislature does not take action by the end of June. The Committee also discussed the Economic Development Strategy Plan; however, put off any action on that Plan until the July meeting because there are still items that Committee members would like to review. He said the Committee will take action at its July meeting to accept the report, and will then forward that item to the full Board. Mr. Stein urged all Board members to read and study the Plan, as this is the first time such a plan has been available in Tompkins County. Mr. Stein reported the Strategic Tourism Planning Advisory Board continues to meet and organize itself. At the last meeting of that group a very serious concern was raised by one of its members that during the graduation commencement period, several hotels in the area raised their prices to very high levels. It was reported to the Committee that one hotel was charging in the range of $350 per night for a room. RESOLUTION NO. 123 - URGING NEW YORK STATE TO EXTEND MEDICAID COST CONTAINMENT MEASURES MOVED by Mr. Stein, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. WHEREAS, the federal Health Care Financing Administration has imposed a June 30`h' deadline on New York State for extending Medicaid cost containment measures which expired on April 1, 1999, and WHEREAS, the Department of Budget estimates that failure to pass the necessary legislation will result in Medicaid cost increases of $287,900,000 for local governments across the state, with Tompkins County property taxpayers shouldering an added burden estimated at $290,000, and WHEREAS, continuation of the measures should not be controversial, since they were previously adopted by both houses of the Legislature and the Executive, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives urge our New York State Assembly and Senate representatives, legislative leaders, and the Governor to pass legislation perpetuating the 1995 measures prior to the aforementioned deadline. SEQR ACTION: TYPE II -20 RESOLUTION NO. 124 - APPROPRIATION FROM CONTINGENT FUND AND ALLOCATION OF 1999 CELEBRATION FUNDS MOVED by Mr. Stein, seconded by Mr. Winch. Ms. Kiefer said she does not like taking money from the Contingent Fund for this type of use. It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, to reduce the $1,200 appropriation from the Contingent Fund by reducing the Town of Danby's amount from $1,000 to $500, the Slaterville Fire Company's request from $1,000 to $500, and reduce the Jacksonville Community Association's request from $400 to $200. 160 June 15, 1999 Mr. Lane spoke in opposition of the amendment, stating he does not feel a Contingent Fund appropriation in the amount of $1,200 is out -of -line, considering some of the other requests the Board is considering this evening. He said these are small contributions to celebratory events that should be supported. Mr. Joseph said he will continue to vote against celebrations funding. A voice vote on the amendment resulted as follows: Ayes - 3 (Representatives Joseph, Kiefer, and Schuler); Noes - 11; Excused - 1 (Representative Proto). MOTION FAILED. A voice vote on the original resolution resulted as follows: Ayes - 11, Noes - 3 (Representatives Joseph, Kiefer, and Schuler); Excused - 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, funds have been allocated in the 1999 budget to be used for municipal celebrations, and WHEREAS, municipalities were asked to submit their requests for funding by June 9, 1999, and WHEREAS, the Town of Danby has requested funds to be used for an open house celebrating the completion of the renovations to the Danby Town Hall; the Town of Caroline has requested funds to purchase a bronze plaque and bond historical account commemorating the Slaterville Fire Company's 50`" Anniversary; the Town of Ulysses has submitted a letter of support for the Festival of Lights and a request for funds for the Jacksonville Community Association; the Town of Newfield has submitted a request for funds to be used for the Newfield Old Home Days; the City of Ithaca submitted a letter of support for funds for the Ithaca Festival, the Human Rights Banquet, the GIAC-Harvest Festival Dinner and the Southside Kwanzaa Festival, and the Multicultural Resource Center has requested funds for its annual block party, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Administrator is authorized to enter into agreements to pay the following funds from the Celebrations account: Town of Danby $1,000 Slaterville Fire Company $1,000 Jacksonville Community Association $ 400 Newfield Old Home Days $1,000 Ithaca Festival $ 625 Human Rights Banquet $ 625 GIAC - Harvest Festival Dinner $ 625 Southside Kwanzaa Festival $ 625 Multicultural Resource Center $ 500 Total $6,400 RESOLVED, further, That the Director of Finance is authorized and directed to make the following budget adjustment and appropriation to supplement the existing $1,500 currently available in the Celebrations account: BUDGET ADJUSTMENT APPROPRIATION: A7550.54400 Program Expense, Celebrations $ 3,700 REVENUE: 7550.42270 Other Revenue, Celebrations $ 3,700 BUDGET APPROPRIATION FROM: 1990.54400 Contingent Fund TO: A7550.54400 Program Expense, Celebrations SEQR ACTION: TYPE H-20 Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee 161 $1,200 $1,200 June 15, 1999 Ms. Blanchard, Chair, reported the Committee met this morning at 9 a.m. at the Airport. The Committee discussed CHIPS funding as reported on by the County Administrator, and decided that the County needed to move forward with its road program. The Committee discussed the development of a road shoulder policy in an effort to get a consistent policy for when roads are repaved or reconstructed. Ms. Blanchard said there was discussion on an equipment -sharing agreement between the County and the various towns in the County that will allow borrowing and lending to one another, and will resolve liability issues. Ms. Blanchard said the entire Board and all mayors and supervisors will get copies of the proposed agreement. At the meeting this morning there was a review of options for restructuring the parking lot at the Tompkins County Airport and a report on the status of capital projects. A number of items were discussed in the solid waste area also, including the Household Hazardous Waste Facility. That Facility should be in place by the end of the year. She reported the Committee began a process of entering in to a partnership agreement with the Sciencenter for a display of solid waste exhibits. Ms. Blanchard announced on July 10 and 11 the County will be participating in a clean-up day with the City of Ithaca. RESOLUTION NO. 125 - CHANGE IN FUNDING METHODOLOGY AND INCREASE IN FISCAL TARGET, ENGINEERING SERVICES MOVED by Ms. Blanchard, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, Engineering Services currently bills the Capital Construction Fund for approximately 70 percent of their annual costs, or approximately $230,000 per year, and WHEREAS, the cost of debt for current operating expenses associated with the Engineering Division of Public Works will exceed $1.8 million dollars over 20 years of debt repayment, and WHEREAS, the fluctuation in the demand for services makes the annual billing difficult to estimate, and the division is generally forced to bill the Capital Construction Fund to cover non -billable projects, and WHEREAS, the billing exchanges between Engineering Services, the Highway Division, and Public Works Administration is ineffective and provides no value added to current services and practices, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure and Budget and Quality Planning Committees, That the practice of billing the Capital Construction Fund for Engineering Services provided internally by Tompkins County Government shall cease, RESOLVED, further, That the 2000 Fiscal Target for Engineering Services shall be the level of spending approved in the 1999 Adopted Budget, less anticipated revenues from the Airport and Solid Waste Divisions, plus the local share of Engineering's portion of Centrally Distributed Items which was previously eliminated from all other County budgets, less Engineering's share of Public Works Administration expenses, RESOLVED, further, That the Highway Division Fiscal Target shall be decreased by $90,000 since payment by Highway to Engineering will no longer be provided due to both divisions being primarily funded by General Revenues, although engineering will continue to be available to provide the necessary services for roads and bridges, RESOLVED, further, That the Public Works Administration Fiscal Target shall be increased by $4,582, an amount equal to the reduction in Engineering Services Fiscal Target for administration and overhead, RESOLVED, further, That this action in no way diminishes the quantity or quality of engineering services currently being provided to the Tompkins County Highway Division, and all other County departments and divisions, RESOLVED, further, That the result of the changes stated in this resolution requires a $230,909 increase in the General Revenues needed in the 2000 Target Budget. SEQR ACTION: TYPE II -20 162 June 15, 1999 Report from the Public Safety Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be June 22"d RESOLUTION NO. 126 - APPROPRIATION FROM CONTINGENT FUND FOR REPLACEMENT AND UPGRADING OF WEAPONS FOR SHERIFF'S DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Totman. Mr. Lane said he cannot support the resolution as amended by the Budget and Quality Planning Committee. He said the Public Safety Committee first looked at a rollover request for over $100,000 for new uniforms, shotguns, and other equipment for uniform division of the Sheriffs Department. Mr. Lane said this is the kind of thing that should be coming before the Board during budget season. He said he was convinced during the Public Safety Committee that because of the new uniforming of the patrol side of the Department that the Board should do the same for the Jail side. He said he was not convinced that the Board should spend $64,000 on new guns and training in the middle of the year when it could submitted as a budget request for next year. Ms. Kiefer said she attended the Budget and Quality Committee meeting and became informed on the problem with existing revolvers in the Corrections Division of the Sheriffs Department. She said some of them should not be in use and should be replaced because they are dangerous. Ms. Kiefer said at the meeting she heard a Union representative state that the uniforms were not as important as the guns. She had also learned at an earlier meeting about the contract the County had negotiated with the Union that calls for a uniform allowance. She said she does not see a need for semi-automatic guns in the Corrections Division and does not see the need to switching to more expensive guns that would require more training. It was MOVED by Ms. Kiefer, seconded by Mr. Lane, to replace the worn-out revolvers with six new revolvers, at a cost of $3,000. A voice vote on the motion to amend resulted as follows: Ayes - 2 (Representatives Kiefer and Lane); Noes - 12; Excused - 1 (Representative Proto). MOTION FAILED. A short roll call vote on the original resolution resulted as follows: Ayes - 12, Noes - 2 (Representatives Kiefer and Lane), Excused - 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, it is necessary to replace correction officers handguns due to the age and condition of the current model, and WHEREAS, officer safety will be enhanced when correction officers have the same style and type of handgun as road deputies, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the Tompkins County Board of Representatives hereby authorizes the expenditure of $64,100 for purchasing new handguns, gun belts, training, and ammunition. TOTAL CONTINGENCY FUNDS $150,000 Gun belts $250 x 36 $9,000 36 Guns - Glock Model 22, 40 caliber handguns with night sights TOTAL: $18,000 Training - 24 hour weapons training course at an average cost of $550 per officer 163 June 15, 1999 TOTAL: $550 X 36 $19,800 Instructors Training Time TOTAL: $9,600 Ammunition - for both qualifying and regular service $7,700 TOTAL REQUESTED: $64,100 SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Budget and Quality Planning Committee Mr. Joseph, Chairman, said the Committee's work is reflected on the agenda. RESOLUTION NO. 127 - AUTHORIZATION FOR PROGRAM RECONFIGURATION — 2000 BUDGET — SHERIFF, FIRE COORDINATOR AND YOUTH BUREAU MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote by members present. WHEREAS, the services of the Civil Division and those of the administrative staff (Planning and Coordination) considerably overlap within the Sheriff's Department, and WHEREAS, Program 4410, Transport is no longer discernable as a separate program within the Jail Division, and WHEREAS, Program 3500 Fire Coordinator Coordination and Planning is directly related to the activities in Program 3502 Emergency Communications and should not be considered a separate program area, and WHEREAS, the Ithaca City Youth Bureau provides countywide services that are funded dissimilarly from the other not-for-profit agencies funded by the Youth Bureau, and WHEREAS, the Youth Bureau wishes to track program expenses separately for countywide services provided by the Ithaca City Youth Bureau, now therefore be it RESOLVED, on recommendation of the Public Safety, Health and Human Services and Budget and Quality Planning Committees, That Program 4380 Planning and Coordination be combined with Program 4000 Civil Division and that Mandate Status `B' remain unchanged, RESOLVED, further, That Program 4410, Transport be combined with Program 4400 Corrections, RESOLVED, further, That Program 4415, Boarding of Prisoners be created and classified as an 'A' Mandate, RESOLVED, further, That Program 3500, Planning and Coordination Fire Coordinator be combined with Program 3502 Emergency Communications, RESOLVED, further, That Program 2415, Ithaca City Youth Bureau, be created within the Budgeting Unit known as Youth Bureau. SEQR ACTION: TYPE II -20 Mr. Winch was excused at 6:21 p.m. RESOLUTION NO. 128 - AUTHORIZING THE ISSUANCE OF $6,050,000 SERIAL BONDS OF THE COUNTY OF TOMPKINS, NEW YORK, TO PAY PART OF THE COST OF THE RECONSTRUCTION OF THE FORMER WOOLWORTH BUILDING, 115 EAST GREEN STREET, ITHACA, NEW YORK FOR USE AS A COUNTY LIBRARY 164 June 15, 1999 MOVED by Mr. Joseph, seconded by Mrs. Schuler. A roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Proto and Winch). RESOLUTION ADOPTED. WHEREAS, the County of Tompkins, New York, is now the owner of the former Woolworth Building, 115 East Green Street, Ithaca, New York, and WHEREAS, it is now desired to reconstruct said building for use as a County library, and WHEREAS, all conditions precedent to the issuance of obligations to pay the cost thereof, including compliance with the provisions of the State Environmental Quality Review Act, have been performed, and WHEREAS, it is now desired to authorize the financing of such capital project, NOW, THEREFORE, BE IT RESOLVED, by the Board of Representatives of the County of Tompkins, New York, as follows: Section 1. For the specific object or purpose of paying part of the cost of the reconstruction of the former Woolworth building, 115 East Green Street, Ithaca, New York, currently owned by the County of Tompkins, New York, for use as a County library in and for the County of Tompkins, New York, including the purchase and installation of original furnishings, equipment and apparatus required therefor, and incidental improvements and expenses in connection therewith, there is hereby authorized to be issued $6,050,000 serial bonds of said County of Tompkins, New York, pursuant to the provisions of the Local Finance Law. Section 2. It is hereby determined that the maximum estimated cost of such specific object or purpose is $6,550,000, and that the plan for the financing thereof is as follows: (a) by the expenditure of $500,000 General Fund monies of said County which monies are hereby appropriated therefor; and (b) by the issuance of the $6,050,000 serial bonds of said County of Tompkins, New York, authorized to be issued pursuant to this bond resolution. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is twenty years, pursuant to subdivision 12(a)(1) of paragraph a of Section 11.00 of the Local Finance Law. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the County Comptroller of the County of Tompkins, New York, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said County Comptroller, consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said County of Tompkins, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. Section 6. Such bonds shall be in fully registered form and shall be signed in the name of the County of Tompkins, New York, by the manual or facsimile signature of the County Comptroller and a facsimile of the corporate seal shall be imprinted or impressed thereon and attested by the manual or facsimile signature of the County Clerk. Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the County Comptroller, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of the County; provided, however, that in the exercise of these delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the County Comptroller shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 8. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all 165 June 15, 1999 matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the County by the facsimile signature of the County Comptroller and, providing for the manual countersignature of a fiscal agent or of a designated official of the County), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the County Comptroller. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the County Comptroller shall determine. Section 9. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said County is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 10. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Sections 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 11. This resolution, which takes effect immediately, shall be published in full in the Ithaca Journal, which is hereby designated as the official newspaper of such County, for purposes of this bond resolution, together with a notice of the Clerk of the Board of Representatives in substantially the form provided in Section 81.00 of the Local Finance Law. SEQR ACTION: TYPE II -20 RESOLUTION NO. 129 - AUTHORIZING THE ISSUANCE OF $862,000 SERIAL BONDS OF THE COUNTY OF TOMPKINS, NEW YORK, TO PAY PART OF THE COST OF IMPROVEMENTS TO THE PUBLIC WORK'S FACILITY AT BOSTWICK ROAD TO ACCOMMODATE THE BUILDINGS AND GROUNDS DIVISION MOVED by Ms. Blanchard, seconded by Mr. Totman. A roll call vote resulted as follows: Ayes - 12, Noes - 1 (Representative Schuler), Excused - 2 (Representatives Proto and Winch). RESOLUTION ADOPTED. WHEREAS, the County of Tompkins, New York, is the owner of a highway facility on Bostwick Road, and WHEREAS, it has now been determined that an additional public works facility for the Building and Grounds Division is required and will be located on the site of and adjacent to the current highway facility, and WHEREAS, all conditions precedent to the issuance of obligations to pay the cost of such new public works facility, including compliance with the provisions of the State Environmental Quality Review Act, have been performed, and WHEREAS, it is now desired to authorize the financing of such capital project, NOW, THEREFORE, 166 June 15, 1999 BE IT RESOLVED, by the Board of Representatives of the County of Tompkins, New York, as follows: Section 1. For the specific object or purpose of paying part of the cost of the construction of a public works facility for the Building and Grounds Division, such new public works facility to be located and constructed on County -owned land on Bostwick Road adjacent to the current highway facility, in and for the County of Tompkins, New York, including the purchase and installation of original furnishings, machinery, equipment and apparatus required therefor, and incidental improvements and expenses in connection therewith, there is hereby authorized to be issued $862,000 serial bonds of said County of Tompkins, New York, pursuant to the provisions of the Local Finance Law. Section 2. It is hereby determined that the maximum estimated cost of such specific object or purpose is $902,000, and that the plan for the financing thereof is as follows: (a) by the expenditure of $40,000 General Fund monies of said County which monies are hereby appropriated therefor; and (b) by the issuance of the $862,000 serial bonds of said County of Tompkins, New York, authorized to be issued pursuant to this bond resolution. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is thirty years, pursuant to subdivision 11(a)(1) of paragraph a of Section 11.00 of the Local Finance Law. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the County Comptroller of the County of Tompkins, New York, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said County Comptroller, consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said County. of Tompkins, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. Section 6. Such bonds shall be in fully registered form and shall be signed in the name of the County of Tompkins, New York, by the manual or facsimile signature of the County Comptroller and a facsimile of the corporate seal shall be imprinted or impressed thereon and attested by the manual or facsimile signature of the County Clerk. Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the County Comptroller, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of the County; provided, however, that in the exercise of these delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the County Comptroller shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 8. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the County by the facsimile signature of the County Comptroller and, providing for the manual countersignature of a fiscal agent or of a designated official of the County), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the County Comptroller. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided 167 June 15, 1999 for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the County Comptroller shall determine. Section 9. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said County is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 10. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Sections 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 11. This resolution, which takes effect immediately, shall be published in full in the Ithaca Journal, which is hereby designated as the official newspaper of such County, for purposes of this bond resolution, together with a notice of the Clerk of the Board of Representatives in substantially the form provided in Section 81.00 of the Local Finance Law. SEQR ACTION: TYPE II -20 RESOLUTION NO. 130 - AUTHORIZING THE ISSUANCE OF $900,000 SERIAL BONDS OF THE COUNTY OF TOMPKINS, NEW YORK, TO PAY THE COSTS OF THE RENOVATION OF THE TOMPKINS COUNTY COURTHOUSE MOVED by Mr. Joseph, seconded by Mr. Todd. A roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Proto and Winch). RESOLUTION ADOPTED. WHEREAS, all conditions precedent to the issuance of obligations to pay the cost thereof, including compliance with the provisions of the State Environmental Quality Review Act, have been performed, and WHEREAS, it is now desired to authorize the financing of such capital project, NOW, THEREFORE, BE IT RESOLVED, by the Board of Representatives of the County of Tompkins, New York, as follows: Section 1. For the specific objects or purposes of paying $225,000 additional costs of Phase I costs of the reconstruction of the Tompkins County courthouse, and paying $675,000 Phase II costs of such reconstruction, in and for the County of Tompkins, New York, including, and in case, the purchase and installation of original furnishings, machinery, equipment and apparatus required therefor, and incidental improvements and expenses in connection therewith, there is hereby authorized to be issued $900,000 serial bonds of said County of Tompkins, New York, pursuant to the provisions of the Local Finance Law. Section 2. It is hereby determined that the maximum estimated cost of such specific object or purpose is $900,000, and that the plan for the financing thereof is by the issuance of the $900,000 serial bonds of said County of Tompkins, New York, authorized to be issued pursuant to this bond resolution. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific objects or purposes is ten years, pursuant to subdivision 13 of paragraph a of Section 11.00 of the Local Finance Law, computed from June 19, 1996, the date of issuance of the first bond anticipation note issued for Phase I costs. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the County Comptroller of the County of 168 June 15, 1999 Tompkins, New York, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said County Comptroller, consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said County of Tompkins, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. Section 6. Such bonds shall be in fully registered form and shall be signed in the name of the County of Tompkins, New York, by the manual or facsimile signature of the County Comptroller and a facsimile of the corporate seal shall be imprinted or impressed thereon and attested by the manual or facsimile signature of the County Clerk. Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the County Comptroller, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of the County; provided, however, that in the exercise of these delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the County Comptroller shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 8. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the County by the facsimile signature of the County Comptroller and, providing for the manual countersignature of a fiscal agent or of a designated official of the County), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the County Comptroller. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by Section 52.00 of the Local Finance Law, as the County Comptroller shall determine. Section 9. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said County is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) such obligations are authorized in violation of the provisions of the Constitution. Section 10. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Sections 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 11. This resolution, which takes effect immediately, shall be published in full in the Ithaca Journal, which is hereby designated as the official newspaper of such County, for purposes of this bond resolution, together with a notice of the Clerk of the Board of Representatives in substantially the form provided in Section 81.00 of the Local Finance Law. SEQR ACTION: TYPE 11-20 169 June 15, 1999 RESOLUTION NO. 131 - BUDGET ADJUSTMENT AND APPROPRIATION OF UNSPENT GENERAL FUNDS FROM 1998 TO VARIOUS ACCOUNTS MOVED by Mr. Joseph, seconded by Ms. Blanchard. It was MOVED by Mr. Joseph, seconded by Ms. Kiefer, to delete the following line: "Sheriff (Uniform Division) -- Clothing - 3113.54340 - $28,000". A voice vote on the motion resulted as follows: Ayes - 2 (Representatives Joseph and Kiefer); Noes - 11; Excused - 2 (Representatives Proto and Winch). MOTION FAILED. A voice vote on the original resolution resulted as follows: Ayes - 13, Noes - 0, Excused - 1 (Representatives Proto and Winch). RESOLUTION ADOPTED. WHEREAS, various departments have been certified by the Director of Finance to have unspent appropriations and excess revenues from 1998 resulting in a surplus on the County's books as of December 31, 1998, and WHEREAS, pursuant to County Fiscal Policy, surplus funds may be requested for use in the current or following year budget, now therefore be it RESOLVED, on recommendation of the Health and Human Services, Facilities and Infrastructure Committee, Public Safety, Government Operations, and Budget and Quality Planning Committees, That the following transactions are approved: BUDGET APPROPRIATION: From: General Fund Balance TO: Public Health (Plng/Coord) -- Public Health (Plng/Coord) -- Public Health (Plng/Coord) -- Public Health (Plng/Coord) -- Public Health (Plng/Coord) -- Public Health (Plng/Coord) -- Public Health (Plng/Coord) -- Public Health (Plng/Coord) -- Public Health (Plng/Coord CSN) -- Public Health (Plng/Coord CSN) -- Public Health (Plng/Coord CSN) -- Public Health (Plng/Coord CSN) -- Public Health (Plng/Coord CSN) -- Public Health (Occup Hlth/Sfty) -- Public Health (Occup Hlth/Sfty) -- Public Health (Comm. Hlth. Svcs.) -- Public Health(Comm. Hlth. Svcs.) -- Public Health(Comm. Hlth. Svcs.) -- Public Health(Comm. Hlth. Svcs.) -- Public Health (Comm. Hlth. Svcs.) -- Public Health (Comm. Hlth. Svcs.) -- Public Health (Environmental) -- Public Health (Environmental) -- Public Health (Environmental) -- Public Health (Vital Records) -- Office for the Aging -- Office for the Aging -- Office for the Aging (Foodnet) -- Office for the Aging (CSEP) -- Office for the Aging (EISEP) -- Regular Pay Computer Equipment Office Equipment Chairs Travel/Training Office Furnishings Computer Software Fringes Regular Pay Computer Equipment Dept. Equipment Computer Software Fringes Computer Equipment Computer Software Computer Equipment Office Equipment Chairs Desks/Bookcases Departmental Equip. Computer Software Computer Equipment Departmental Equip. Computer Software Computer Software Computer Equipment Interdepartment Charge 6772-54618 Sub -Contracts 6772-54991 Program Expense 6777-54400 Program Expense 6780.54400 $381,424 4010.51000 2,492 4010.52206 1,996 4010.52210 2,077 4010.52211 180 4010.54412 4,350 4010.52214 1,703 4010.52230 1,733 4010.58800 623 4047.51000 767 4047.52206 1,996 4047.52220 380 4047.52230 1,421 4047.58800 2,770 4013.52206 2,154 4013.52230 899 4016.52206 6,117 4016.52210 2,260 4016.52211 648 4016.52212 2,736 4016.52220 4,285 4016.52230 3,544 4090.52206 5,988 4090.52220 400 4090.52230 3,351 4015.52230 183 55,053 6772.52206 1,781 4,256 9,440 4,688 2,935 23,100 170 Human Rights -- Human Rights -- Youth Bureau -- Youth Bureau -- Youth Bureau -- Assigned Counsel -- Fire/EMS -- Probation (ATI) -- Probation (ATI) -- Probation (Intake/Investig) -- Probation (Intake/Investig) -- Sheriff (Uniform Division) -- Sheriff (Uniform Division) -- Sheriff (Uniform Division) -- Sheriff (Uniform Division) -- Sheriff (Uniform Division) -- Public Works Admin. -- Public Works Admin. -- Board of Reps (Clerk) -- Board of Reps -- Board of Reps -- County Admin (Pub. Info.) -- County Admin (Pub. Info.) -- County Admin (Pub. Info.) -- County Administration -- Assessment -- Assessment - Assessment -- Assessment -- Info. Tech. Svcs. County Clerk (DMV) -- County Clerk (DMV) -- Board of Elections -- Board of Elections -- Personnel -- TOTAL SEQR ACTION: TYPE 11-20 June 15, 1999 Professional Services Telephone Office Furnishings Computer Equipment Program Expense Building Repairs Dept. Equipment Regular Pay Fringes Regular Pay Fringes Computer Equipment Dept. Equipment Clothing Navigation Vehicles Professional Services Travel/Training Office Furnishings Office Furnishings Printing Communications Equip Computer Equipment Computer Software Computer Equipment Regular Pay Computer Equipment Office Furnishings Professional Services Computer/Netwk Supl Interdept. Charge Office Furnishings Office Furnishings Computer Equipment Professional Services 8040.54442 8040.54472 7020.52214 7020.52206 7020.54400 1170.54470 3411.52220 3141.51000 3141.58800 3142.51000 3142.58800 3113.52206 3113.52220 3113.54340 3113.54346 3113.52231 1490.54442 1490.54412 1040.52214 1010.52214 1010.54330 . 1988.52222 1988.52206 1988. 52230 1230.52206 1355.51000 1355.52206 1355.52214 1355.54442 1680.54302 1410.54618 1410.52214 1450.52214 1450.52206 1987.54442 2,153 1,696 3,849 1,750 6,000 6,250 14,000 1,649 1,649 7,454 7,454 10,238 2,560 2,561 641 16,000 5,000 45,042 28,000 350 32,000 110,392 5,880 272 6,152 5,499 2,000 4,255 11,754 1,600 2,000 200 3,700 7,500 11,469 7,000 3,000 30,000 51,469 37,025 37,025 3,000 800 3,800 1,667 560 2,227 30,000 30,000 371,186 Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. RESOLUTION NO. 132 - AUTHORIZATION TO SPONSOR AN APPLICATION FOR TRANSPORTATION ENHANCEMENT PROGRAM FUNDING FOR THE CAYUGA NATURE CENTER MOVED by Mr. Lane, seconded by Ms. Kiefer. Mr. Stein requested permission to abstain from voting on this resolution because of his affiliation with the Metropolitan Planning Organization; that organization will be reviewing and making recommendations on these applications. Chair Mink granted Mr. Stein permission to abstain. A voice vote on the resolution resulted as follows: Ayes - 12, Noes - 0, 171 June 15, 1999 Abstentions - 1 (Representative Stein), Excused - 2 (Representatives Proto and Winch). RESOLUTION ADOPTED. WHEREAS, the Cayuga Nature Center is a private not-for-profit educational organization serving Tompkins County, Central New York, and beyond, and WHEREAS, the Cayuga Nature Center's trails and facilities are not accessible to people with strollers or wheelchairs, and WHEREAS, the Cayuga Nature Center wishes to apply for Transportation Enhancement Program funds through the State of New York to: • Build an all -ability multi -modal trail connecting the Black Diamond Trail and the proposed Cayuga Lake Scenic Byway, • Provide accessible public restrooms to trail and scenic byway users 24 -hours a day, 7 -days a week, • Provide safe drinking water and a picnic site where the Black Diamond Trail meets Cayuga Nature Center property, • Bring the Cayuga Nature Center's lodge into ADA compliance so that its restrooms, drinking water, and exhibit facilities can be utilized by users of all abilities, • Re -surface the driveway from the scenic byway to the lodge and add parking to the lodge and trail access, • Improve and enhance interpretive elements along the trail with new signs and interactive exhibits, • Provide enhancements and trail access at the festival parking lot areas, and WHEREAS, the Cayuga Nature Center has requested Tompkins County to sponsor its application because the Transportation Enhancement Program requires a municipality to sponsor all applications and this does not signify endorsement or preference in the selection process, and WHEREAS, the Cayuga Nature Center has agreed to: • Be responsible for the preparation of all application material, • Implement their program in accordance with the rules and regulations of the Transportation Enhancement Program, • Accept full responsibility for maintenance of the trail and any and all liability, • Provide all required matching funds, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That the Tompkins County Department of Planning is authorized to sponsor an application to the Transportation Enhancement Program on behalf of the Cayuga Nature Center. SEQR ACTION: TYPE II -20 RESOLUTION NO. 133 - SUPPORT FOR A THREE -COUNTY EFFORT TO RECEIVE NEW YORK STATE DESIGNATION OF A SCENIC BYWAY AROUND CAYUGA LAKE MOVED by Mr. Lane, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, tourism is an important component of Tompkins County's economy, and WHEREAS, there has been an on-going effort by private citizens, business owners, not-for-profit organizations, and local and county officials in Cayuga, Seneca and Tompkins Counties to develop and promote a Scenic Byway around Cayuga Lake, and WHEREAS, a Cayuga Lake Scenic Byway would • enable travelers to more easily enjoy scenic views of Cayuga Lake and its surroundings, • diversify tourism -related economic opportunities, 172 June 15, 1999 • enhance commercial activities, • increase access to Cayuga Lake, • enhance town and village character, • preserve the scenic beauty of the area, • conserve our historic heritage, • promote cooperative stewardship of the area, • to provide increased access to state highway maintenance funds, and WHEREAS, the New York State Scenic Byways Program provides financial support, and marketing and promotional activities for designated Scenic Byway corridors, and WHEREAS, Cayuga Lake has the scenic, historic, recreational, cultural, and natural resources to support a Scenic Byway, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee and the Planning, Intergovernmental Relations, and Education Committee, That Tompkins County supports the efforts of the Cayuga Lake Scenic Byway Steering Committee to have a route around Cayuga Lake nominated for designation as a New York State Scenic Byway, RESOLVED, further, That the Tompkins County Board of Representatives encourages its counterparts in Cayuga and Seneca Counties to join them in passing similar resolutions supporting this effort. SEQR ACTION: TYPE 11-27 Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the Committee met on June 3 and discussed the diversity training. They also summarized some of the recommendations that will come before the Committee next month on how to institutionalize the role of affirmative action in the County's hiring process. He highlighted some of the recommendations: increase membership of the Community Affirmative Action Committee to ten members; have a more active involvement in the hiring process with the Personnel Department; assist when possible, the application screening process; and gradually phase in the process of participating in the interview process. Mr. Koplinka-Loehr said there is extensive training that needs to be done with Board members, Committee members, and department heads. He thanked everyone who attended the diversity training that was held on Sunday June 13th at the Human Services Building, and said there were a total of 28 elected officials present out of the 35 that were invited. He reported the Committee discussed the position of Training Coordinator, and said the job description has been reworked and a new draft received. The Human Rights Commission reported on their statistics and presented the Committee with information on a fair -housing law proposal. The next meeting will be July 1 in the Scott Heyman Conference Room. RESOLUTION NO. 134 - CREATION OF, ABOLITION OF POSITIONS WITHIN THE FINANCE DEPARTMENT MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman. Ms. Davis was assured that the affirmative action process is followed when any new County position is being filled. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Proto and Winch). RESOLUTION ADOPTED. WHEREAS, during the 1999 budget deliberations the Finance Department was authorized an additional .5FTE to support payroll operations, and WHEREAS, after operating with the part-time position for four months it become evident that the part-time Account Clerk Typist position authorized did not complement operations as anticipated, and 173 June 15, 1999 WHEREAS, in order to insure stability in payroll operations without impacting other Finance Department activities it would be in the best interest of the County to approve changes in certain authorized positions, and WHEREAS, no new money is needed in the 1999 budget to support the requested changes, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the following position be created effective immediately: 1.0 Principal Account Clerk Typist (61-334) labor grade K, confidential, 40 hours per week RESOLVED, further, That the following positions be abolished effective immediately: .50 Account Clerk Typist (56-318) labor grade F, confidential .25 Typist (54-321) labor grade E SEQR ACTION: TYPE 11-20 RESOLUTION NO. 135 - CREATION OF PUBLIC INFORMATION ADVISORY BOARD MOVED by Mr. Koplinka-Loehr, seconded by Mr. Evans. Mr. Stein said the Electric and Gas Committee is about to undertake a public information effort to inform the public about the program, and asked how this new advisory board would impact that Committee. Mr. Koplinka-Loehr said committees would not be required to go through this advisory board; however, they should be aware that the Public Information Coordinator will be looking for ways to use these volunteers to strengthen the public input process. Mr. Penniman said there seems to be adequate public output of information; therefore, this board's efforts will be placing a major emphasis on public input. Ms. Kiefer asked if this means that other County advisory groups would be bound to come to this board. Mr. Koplinka-Loehr said this is an educational advisory board that will share what they learn; there will be no requirement that other boards come to this board. Chair Mink said she sees this as a way to get advice from the community on hearing from the broadest possible sections of the community who the County is not hearing from right now. Others are hearing this as a possible threat or hindrance because it will be yet another bureaucratic layer. She said that is not the intention of this board, nor is it set up that way. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Proto and Winch). RESOLUTION ADOPTED. WHEREAS, the Board of Representatives mission statement states that "County government will initiate dialogue on the community needs, the appropriate role of County government, and satisfaction with the County's direction, initiatives, and services", and WHEREAS, it is part of the charge of the Public Information Coordinator to identify, open, and maintain clear. channels for public input into County government, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the Public Information Advisory Board (PIAB) is hereby created, effective immediately, to advise the Public Information Coordinator and the Board of Representatives on effective ways to gain meaningful input from the public, RESOLVED, further, That the PIAB replaces any earlier Public Information committees or boards, and that the PIAB shall consist of up to eight (8) Tompkins County residents who shall be voting members at -large who shall serve staggered two-year terms and who shall elect their own officers, and that concerted effort by the Coordinator and members of the PIAB will be made to assure diversity of backgrounds, viewpoints, and interests among the members, RESOLVED, further, That non-voting members of the Public Information Advisory Board shall consist of the Public Information Coordinator, a Board liaison, and a County staff member who may contribute expertise in communications, or other support skills, 174 June 15, 1999 RESOLVED, further, That appointees to the Board will be recommended by majority vote of the Government Operations Committee or its successor and approved by the full Board of Representatives, RESOLVED, further, That the PIAB shall advise the Public Information Coordinator and the Board of Representatives on projects and activities including but not limited to: recommend on an annual public forum on the County budget or alternatives, advise on when and how other public forums should be held; suggest ways to increase quantity and effectiveness of public input to the County Board including learning best practices in recruitment for advisory boards and committees and helping other county advisory groups gain more inclusive membership, RESOLVED, further, That the Government Operations Committee or its successor may by majority vote recommend to amend the charge to the PIAB, with any changes to be approved by the Board of Representatives. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Communications Capital Projects Committee Ms. Blanchard, Chair, reported the Committee met has been meeting in small groups. She said the oversight committee (Jack Miller, Lee Shurtleff, Jim Hanson, Susan Brock, and Barbara Blanchard) has met with Dave Henderson and Dutch Hill Antenna Systems to make sure everyone understands the content of the work program for the tower study that was authorized at the last meeting. As a result of that meeting, memorandums were prepared and copies have been distributed to all Board members. She said they also have had a discussion with the Department of Transportation Regional Director on how the request for funding assistance at the State level for relocation of DOT's 3rd Street facility in the City of Ithaca is being advanced in Albany. They are also continuing to meet with the E911 Operations Committee. Ms. Blanchard also reported Representative Lane and James Hanson, Planning Commissioner, have been working on a memorandum of understanding with all of the partners that will be involved in this, including the County, City of Ithaca, New York State Department of Transportation, and Cornell University. The next meeting will be June 22nd at 2 p.m. RESOLUTION NO. 136 - APPROPRIATION FROM CONTINGENT FUND TO COVER PRELIMINARY STUDIES FOR THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) FACILITY RELOCATION AND E-911 CONSOLIDATION PROJECTS MOVED by Mr. Koplinka-Loehr, seconded by Mr. Evans. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Proto and Winch). RESOLUTION ADOPTED. WHEREAS, a Communication Capital Project Committee has been appointed and charged with the responsibility of bringing forward several related projects including consolidation of the County's E- 911 operation into one center, advancing the 800MHZ communications towers proposal, and accomplishing the relocation of the New York State Department of Transportation (NYSDOT) facility on Cayuga Inlet to a new location, and WHEREAS, an appropriate site for the relocated NYS DOT facility has been identified on Hanshaw Road in the Town of Dryden, and WHEREAS, this site also offers the opportunity to consolidate the E-911 center in conjunction with the relocated NYS DOT facility, and WHEREAS, both of these projects are dependent upon the completion of certain feasibility studies and site evaluations as well as preliminary architectural and engineering work, now therefore be it RESOLVED, on recommendation of the Communications Capital Project and Budget and Quality Planning Committees, That $34,650 be appropriated from the Contingent Fund to the Capital Construction Fund to cover the cost of these studies, 175 June 15, 1999 RESOLVED, further, That the County Administrator or his designee be authorized to execute such agreements as necessary to carry out these studies and evaluations. SEQR ACTION: TYPE II -20 RESOLUTION NO. - IN SUPPORT OF WIRELESS FACILITIES SITING ACT MOVED by Ms. Kiefer, seconded by Mr. Penniman. Ms. Blanchard said she would like time to read the proposed Assembly and Senate legislation and asked that this be withdrawn until the next Board meeting. Chair Mink granted Representative Kiefer permission to withdraw this resolution from the agenda. Report from the Electric Power Committee Mr. Stein, Chairman, said he had hoped to have a proposal for a master agreement for natural gas, however, due to the complicated nature of the agreement, the consultant is still reviewing bids. He said in anticipation of opening up the market for electric as well as gas, in the newspaper yesterday the Public Service Commission provided a description of the new deregulated market. Mr. Stein said they are moving into a new phase of an information program with Tioga County. In July information will go out to the public in various ways. Report from the Air Service Task Force Ms. Blanchard, Chair, reported the Task Force will meet on June 18t at 8:30 a.m. in the TC3 Conference Room at the Airport. At that meeting there will be a presentation from Garrity Communications who has been working on a public relations and marketing plan for the Airport, both current and what types of activities the County should undertake in the next couple of years. There will also be discussion on a schedule for a visitation team that is going around to different travel agencies to talk about how they can help to use the Airport more. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee has not met since last board meeting. The next meeting will be July 6th at noon. Report from the Y2K Information Network Ms. Mink, Chair, reported that group did not meet today. Report from the Library Construction Committee Ms. Mink, Chair, reported the Committee met and approved the conceptual design and floor plan for the Library. The meeting schedule has been changed to once a month rather than twice a month. Report from the Old Library/New Future Committee Mr. Lane, Chairman, reported the Committee met last week and reviewed the downtown space study that the Engineering Division has been preparing for them. Report from the Public Safety Building Space Committee 176 June 15, 1999 Mr. Joseph, Chairman, reported the Committee met a week ago and spent a lot of time going over the survey that was sent to Board members. Mr. Joseph said the reason for the survey was to develop a statement of purpose for the Jail. He read the following statement: The purpose of the Jail is to fulfill four distinct but related functions for the community: 1. To punish through loss of freedom, individuals convicted of a serious crime and for whom other sanctions are not appropriate. 2. To prevent such individuals from committing additional crimes by physically restricting their ability to do so. 3. To provide rehabilitative treatment that will reduce the likelihood that inmates will re - offend following their release. 4. To hold for trial, individuals accused of a crime whose presence in court cannot be reasonably be assured by other means. In the course of filling this purpose, the Jail will: 1. Meet all State regulatory standards 2. Protect the safety of inmates, staff, and anyone else who enters the Jail 3. Provide for the basic needs of inmates, including food, clothing, and medical care 4. Provide access for outside agencies to deliver service in the Jail 5. Respect and protect human rights and dignity of both inmates and staff 6. Function within a system of pre- and post -trial service agencies to ensure that individuals who are not a serious risk to public safety are afforded opportunities for community supervision and sanction Mr. Joseph said the Committee will meet without the consultant. At that meeting the Committee will review the report of the Crime Prevention Committee and the Consultant's report on alternative to incarceration programs. After that is done the Committee will begin discussion what size the Jail should be. Report from the Library Coordination Committee Ms. Kiefer, Vice Chair reported the Committee met at the Tompkins County Public Library on June 8th and had an excellent presentation from Janet Steiner, Library Director, and her staff. One thing that came up that she had not heard before was how TCAT's changed routes will impact Library employees. The next meeting will be June 29th at 10 a.m. She reminded Committee members to read the minutes that have not been approved and to come to the meeting prepared to work. Approval of Minutes of June 1, 1999 It was MOVED by Mr. Evans, seconded by Ms. Davis, and unanimously adopted by voice vote by members present, to approve the minutes of June 1, 1999, as corrected. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 7:16 p.m. 177 July 6, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. Excused: 2 (Representatives Davis and Todd). Presentation of Proclamation Chair Mink presented a proclamation declaring July 3, 1999, to be Slaterville Springs Volunteer Fire Company's 50th Anniversary to Beth Harrington, President of the Company; Sandy Clary and Richard White, Members and Children of Charter Members. Privilege of the Floor by the Public No member of the public wished to speak. Privilege of the Floor by Board Members Mr. Winch, District No. 8 Representative, stated that he has been involved in Farm City Day since its inception last year. In selecting a farm, one of the things that is often discussed is to make sure the farm Has good soil and water conservation practices. The American Farmland Trust holds a competition for someone to win an annual Stewardship Farm -of -the -Year Award. They give out a national award and they have three farms that received honorable mention. The farm they have selected as their first farm showcase is the Stuttle Farm located in Dryden. The Stuttle Farm was the first host of Farm -City Day in Tompkins County. Mr. Proto, District No. 7 Representative, spoke on behalf of the Slaterville Fire Department and thanked the Board for the proclamation. He also thanked the Economic and Workforce Development Committee for the tourism funds that were awarded to that Department. Mr. Proto reported in his capacity as Chairman of Region 6 of the New York State Archives and Records Administration, on grant awards issued in Tompkins County and said at the beginning of this month $150,920 was awarded to Tompkins County governments for archives monies. He said the deadline for the next round of awards will be February 1st. Mr. Lane, District No. 14 Representative, reported there have been excellent celebrations in Tompkins County so far this year. He said a lot of people from outside Tompkins County come to these celebrations and the money awarded to help support these events was well spent. Mr. Lane spoke of the difficulties with real property taxation in counties like Tompkins since so much of the property here is tax exempt. He asked if the County would have an opportunity to vote on a resolution similar to one acted on by the City of Ithaca. Mr. Penniman said the Economic and Workforce Development Committee will be discussing this at their meeting Thursday. He will also be speaking on Round About Tompkins County on July 13th at 5 p.m. Chair's Report 178 July 6, 1999 Ms. Mink announced Tompkins County has been placed in an alert situation that some areas of the County may experience a blackout in power due to the extreme hot weather the area has been subject to the past few days. Ms. Mink reported the Y2K Emergency Preparedness Committee met today and discussed articles that will appear in the upcoming newsletter. At the present time they are preparing for a broad comprehensive preparedness plan. Chair's Appointments Chair Mink made the following appointments: Tompkins County Workforce Development Board — Term expirations 12/31/2001 Ivy Allen — Human Resources Director — The Ithaca Journal Paul Gardner — Human Resources Manager — Axiohm Mary Gould — Human Resources Manager — Wilcox Press Donald Kobylarz — Human Resources Vice President — Borg Warner Automotive Jack Little — Managing Partner — Ciaschi, Dietershagen, Little and Mickelson, LLP Joyce Maglione — Human Resources Vice President — Tompkins County Trust Company Dennis Mastro — Finger Lakes Regional Manager of Community Outreach and Development — NYSEG Cindy Miles — Manager — Manpower Mary Opperman — Human Resources Vice President — Cornell University Lisa Patz — Director of Human Resources — The CBORD Group John Parmalee — Owner/Manager — Old Port Harbour Alan Pederson — Vice President — Cayuga Medical Center Kevin Rhodes — Industrial Relations Manager — Emerson Power Transmission Marty Turnbull, Director of Personnel Services — Ithaca College Mary Pat Dolan — DSS Commissioner John Taylor — Manager — New York State Department of Labor Diane Marshall — Senior Vocational Rehabilitation Counselor — VESID Milton Goldstein — Executive Director — Challenge Industries, Inc. Dr. Timothy O'Neill — Superintendent — TST BOCES Joyce Walker — Executive Director — Tompkins Community Action Irene Stein — Director — Tompkins County Office for the Aging Carl Haynes — President — Tompkins Cortland Community College Dammi Herath — Executive Director — Women's Opportunity Center Douglas McDonald — Economic Development Director — City of Ithaca Michael Stamm — President - Tompkins County Area Development David DeSanto — President, I.A.M. Local 1607 — Borg Warner Bill Benjamin — Deputy County Administrator — Tompkins County Barbara Blanchard — Tompkins County Board of Representatives. Ken Ivins — President — Chamber of Commerce Nancy Zahler — Director — Tompkins County Youth Bureau Tompkins County Water Resources Technical Committee Mikel Shakarjian — Planning Commissioner or Designee — Expiration to be determined Report from the County Administrator Mr. Erb reported he spoke to the Board at a recent meeting regarding a visit that was being planned to'Steuben County to discuss appointed versus elected officials. He said that meeting will take 179 July 6, 1999 place on July 231-d" Some of the discussion items will be economic development, workforce development, welfare reform, public works cooperation with municipalities, and government structure and operations. If any Board member is interested in attending they should let him know. Mr. Erb reported he will be distributing a copy of the report on taxable sales and purchases dated September 1997 through February 1998. Of the seven counties Tompkins has set a benchmark against, Tompkins was second as far as the amount of taxable sales. In the most recent period of measurement Tompkins County had a 4.11 percent in taxable sales growth. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director Mr. Squires had no report. Addition of Resolution(s) to the Consent Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution was added to the Consent Agenda: Correction of Tax Roll - Village of Lansing (Tompkins County IDA 503201 45.1-1-53.8) Taughannock Aviation Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution was added to the agenda: Approval of Contract with NYSEG Solutions for the Purchase of Natural Gas for Facilities Owned by Tompkins County Withdrawal of Resolution(s) from the Agenda Chair Mink granted the appropriate committee chairmen permission to withdraw the following resolutions from the agenda: Approval of the Tompkins County Workforce Development Board Bylaws Supporting the Publishing of Limited Assessment Data on the Internet Provided Certain Data is Deleted and Access to the Comprehensive Data is Restricted to Licensed Professionals Approval of Resolution(s) Under the Consent Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the following resolutions under the Consent Agenda: RESOLUTION NO. 137 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote by members present under the Consent Agenda. 180 July 6, 1999 RESOLVED, on recommendation of the Health and Human Services and Government Operations Committees, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH AND HUMAN SERVICES Office for the Aging (#21) Revenue Acct Title Amt Approp Acct Title(s) 6787 41650 Gifts and Donations $6,900 6787 52219 PERS Units Explanation: Transfer needed to purchase PERS machines. Office for the Aging (#27) Revenue Acct Title Amt Approp Acct Title(s) 6795 44772 Federal Revenue ($265) 6795 51000 Salary 6795 44772 Federal Revenue ($66) 6795 58800 Fringes Explanation: Revenue cut in Title III -F GOVERNMENT OPERATIONS COMMITTEE ITS — GIS Division (#30) Revenue Acct Title Amt Approp Acct Title(s) 1683 42228 Revenue $61,000 1683 54442 Professional Services 1683 42228 Revenue $ 2,500 1683 52230 Software Explanation: 1. 1999 Spring Aerial Photography and Digital Rectification Project — Tompkins County GIS Consortium 2. ER Mapper 6.0 County Administration — Records Management (#31) Revenue Acct Title Amt Approp Acct Title(s) 1460 43089 Revenue $15,000 1460 54442 Professional Services Explanation: Receipt of New York State Archives and Records Administration grant. Funds to be used for development of a report to establish standards for all proposed county document imaging projects, and the design of the County Clerk's Land Records document imaging project. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 138 - MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO THE CONSTRUCTION AND OPERATION OF A HOUSEHOLD HAZARDOUS WASTE MANAGEMENT FACILITY MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, the County has submitted an application for a permit to the State Department of Environmental Conservation for the construction and operation of a household hazardous waste management facility, and WHEREAS, the Tompkins County Board of Representatives has reviewed and accepted as adequate a long form Environmental Assessment Form which was completed pursuant to requirements of the State Environmental Quality Review Act ("SEQRA"), now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the construction and operation of the household hazardous waste management facility is an unlisted action pursuant to SEQRA, 181 July 6, 1999 RESOLVED, further, That the County is the lead agency for purposes of environmental review pursuant to SEQRA, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of environmental significance in regard to the construction and operation of the household hazardous waste management facility, RESOLVED, further, That the basis for this decision is set forth in the Declaration of Non- significance on file in the Board office. SEQR ACTION: TYPE II -20 RESOLUTION NO. 139 — AUTHORIZATION TO EXECUTE AN AGREEMENT WITH THE TOWN OF ITHACA — WEST KING ROAD BRIDGE REHABILITATION AND FUTURE MAINTENANCE (BIN 1050270) MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, Tompkins County and the Town of Ithaca cooperatively maintain a bridge (BIN 1050270) on West King Road over Buttermilk Creek in accordance with County Resolution No. 43 of 1946 and 259 of 1998, and WHEREAS, in response to deterioration of the Bridge, the County, in consultation with the Town, prepared plans, specifications and estimates, awarded a contract for, and set about rehabilitation of the Bridge, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator be and hereby is authorized to execute an Agreement with the Town of Ithaca outlining continued cooperative maintenance of the Bridge and whereby the Town agrees to pay 16 percent of all costs associated with the rehabilitation. SEQR ACTION: TYPE II -2 RESOLUTION NO. 140 - AUTHORIZING CONTRACT AMENDMENT - MALCOLM PIRNIE — SITE MASTER PLAN MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, Malcolm Pirnie's current contract to provide engineering services regarding the Tompkins County Recycling and Solid Waster Center Site Master Plan expires on June 30, 1999, and WHEREAS, work activities budgeted for, remain to be performed by Malcolm Pirnie, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure ,Committee, That the contract term for this work be extended to project completion, no additional funds are necessary. SEQR ACTION: TYPE II -20 RESOLUTION NO. 141 - AUTHORIZATION TO ACCEPT AN ANONYMOUS DONATION FOR THE TOMPKINS COUNTY D.A.R.E. PROGRAM MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. 182 July 6, 1999 WHEREAS, the Tompkins County Sheriff's Department has been awarded an anonymous donation in the amount of $1,250 to be used for the Tompkins County D.A.R.E. Program, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County accept the donation of $1,250 to be used for the purpose of the aforementioned items, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1999: BUDGET ADJUSTMENT Revenue: A3113-42706 D.A.R.E. Donations $1,250 Appropriation: A3113-54484 D.A.R.E. Program $1,250 SEQR ACTION: TYPE 11-20 RESOLUTION NO. 142 - AUTHORIZATION TO ACCEPT DONATION FOR THE TOMPKINS COUNTY D.A.R.E. PROGRAM — FRATERNAL ORDER OF THE EAGLES MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, the Tompkins County Sheriff's Department has been awarded a donation from the Fraternal Order of Eagles in the amount of $1,000 to be used for the Tompkins County D.A.R.E. Program, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County accept the donation of $1,000 to be used for the purpose of the aforementioned items, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1999: BUDGET ADJUSTMENT Revenue A3113-42706 D.A.R.E. Donations $1,000 Appropriation A3113-54484 D.A.R.E. Program $1,000 SEQR ACTION: TYPE 11-20 RESOLUTION NO. 143 - CHANGES IN POSITIONS - PROBATION DEPARTMENT MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, the Probation Department has functioned with a vacancy since January 1, 1999, and the workload of the Department has shown a steady increase, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the following positions be changed as follows effective July 5, 1999: .14 Two (2) positions of Senior Probation Officer, (16/597), labor grade P(16), competitive class, increase from 35 to 40 hours .14 • Nine (9) positions of Probation Officer, (14/585), labor grade N(14), competitive class, increase from 35 to 40 hours RESOLVED, further, That no additional monies are needed to support this resolution. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 144 - CORRECTION OF TAX ROLL — TOWN OF DRYDEN (CAYUGA PRESS) 183 July 6, 1999 MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, this Board is informed that an error has been made in the 1998 Assessment Roll for the Town of Dryden; namely an IDA exemption was granted but the corresponding value was not removed from parcel 43-2-1.2, assessed to Cayuga Press of Ithaca, the taxable value should be reduced from $750,000 to $650,000, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the total tax be changed from $26,863.49 to $23,399.40, RESOLVED, further, That the amount of $3,464.09 be charged back; $521.40 to the County of Tompkins, $1,954.62 to the Dryden Central School, $206.90 to the Town of Dryden, $128.60 to Dryden Fire District FD241, $238.37 to Dryden SD247, $405.34 to Dryden WD245 and $9.40 to Dryden DA241. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 145 - CORRECTION OF TAX ROLL — TOWN OF LANSING (CORNELL) MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, this Board is informed that an error has been made in the 1998 Assessment Roll for the Town of Lansing; namely an exemption due to the Cayuga Medical Center located on parcel 45.1-1- 57.3, assessed to Cornell University was omitted and the taxable value should be reduced from $1,480,000 to $1,045,000, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the total tax be changed from $39,295.67 to $27,940.83, RESOLVED, further, That the amount of $11,354.84 be charged back; $2,263.74 to the County of Tompkins, $8,141.89 to the Lansing Central School, $598.12 to the Town of Lansing and $351 to Lansing Fire District FD322. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 146 — CORRECTION OF TAX ROLL — VILLAGE OF LANSING (TOMPKINS COUNTY IDA 503201 45.1-1-53.8) TAUGHANNOCK AVIATION MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, this Board is informed that an error has been made in the 1999 Tax Roll for the Village of Lansing; namely an incorrect amount was entered for the Lansing Water 1 District, and WHEREAS, such annual charge requires correction, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the entry on the tax roll be corrected to reflect a total of $13.71, in accordance with Section 554 of Real Property Tax Law, the total tax is corrected from $11,133.16 to $192.58, RESOLVED, further, That the Village of Lansing Tax Collector is directed to correct the 1999 Tax Roll and issue a corrected tax bill, RESOLVED, further, That the amount of $10,940.58 be charged back to the Lansing Water 1 District. SEQR ACTION: TYPE 11-20 184 July 6, 1999 Report from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee has not met since the last Board meeting; the next meeting will be July 8"' at noon. At that meeting the Committee will continue its review of the Economic Development Strategy Plan. He expects the Committee to approve a resolution that will adopt that plan; it will then be forwarded to the full Board. The Committee will also discuss the property tax exemption issue that was mentioned by Representative Lane. A representative will be present at the meeting from the fitness center area. He will talk about the efforts that he has undertaken in negotiating with some of the educational institutions with his tax -paying organization. Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee will meet on July 8th at 9 a.m. They will begin to address one of the Committee's goals for 1999 - understanding Mental Health funding and its implications on the County budget. He invited all Board members to sit in on the discussion. Mrs. Schuler asked if it would be possible to videotape that meeting. RESOLUTION NO. 147 - APPROPRIATION FROM CONTINGENT FUND - REPLACEMENT PAY - WIC PROGRAM - HEALTH DEPARTMENT MOVED by Mr. Winch, seconded by Mr. Evans. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Davis and Todd). RESOLUTION ADOPTED. WHEREAS, the WIC Program has had a Health Aide absent from work for longer than two months, and WHEREAS, County Fiscal Policy allows the appropriation of Contingency Funds for the cost of replacing this employee, and WHEREAS, the cost of unbudgeted replacement pay in the amount of $5,710 has been incurred by the WIC Program, now therefore be it RESOLVED, on recommendation of the Health and Human Services and Budget and Quality Planning Committees, That the following budget appropriation be made: FROM: A1990.54400 Contingent Fund $5,710 TO: A4012.5100 Regular Pay $4,605 A4012.58800 Fringes $1,105 SEQR ACTION: TYPE II -20 Report and Presentation of Resolutions from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee met this morning at 9 a.m. and discussed the Airport marketing campaign and some of the issues that surround that. At the direction of the Committee, she attempted to meet with Senator Schumer to brief him on aviation activities here in Tompkins County since his last visit. She was unableto do that, but will be following-up with his office in Binghamton. This morning they reviewed a revised draft of a procedural timeline for advancing bridge projects. They want to make sure the towns have advance knowledge and an understanding about the County bridge projects that will be executed in the communities so that they feel comfortable about making their twenty -percent funding commitment and entering into maintenance agreements for the bridges. They authorized the expenditure of $3,500 for air conditioning for the Office for the Aging space. The unit is a large, stand-alone unit that can be used in other spaces. Ms. Blanchard reported the Committee went into executive session to discuss Public Works Department operations in the absence of a Public Works Commissioner. The next meeting will be July 20 at 9 a.m. 185 July 6, 1999 RESOLUTION NO. 148 — AUTHORIZING MUNICIPAL EQUIPMENT AND SHARED - SERVICES AGREEMENT MOVED by Ms. Blanchard, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, all municipalities including the City, Towns, Villages, and County have the power and authority to contract with other municipalities for the purposes of renting, leasing, exchanging, or borrowing of machinery with or without operators, and WHEREAS, all municipalities including the City, Towns, Villages, and County have the power and authority to borrow or lend materials and supplies to other municipalities, and WHEREAS, it is hereby determined that the City, Towns, Villages, and County have machinery and equipment that is not used all times during certain periods, and WHEREAS, it is determined that the City, Towns, Villages, and County have materials and supplies on hand which are not immediately needed, and WHEREAS, it is important and appropriate for each municipality to have an agreement whereby materials and supplies, equipment, and machinery, with or without operators thereof, may be obtained, and WHEREAS, a standard agreement has been prepared that is expected to be adopted and placed into effect in other municipalities, which will grant the Superintendent or designee authority to implement such use of equipment and services, and WHEREAS, it is hereby determined that it will be in the best interests of the City, Town(s), Villages, and County to be party to such an agreement, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator or designee is hereby authorized to sign the Municipal Equipment and Shared - Services Agreement. SEQR ACTION: TYPE 11-20 Report from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met last week and received an update on State - ready inmate reimbursement. He said discussion continued on the juris-monitoring program and said there are currently no cases involved in this program. The Committee received an update on DWI. It was reported that the Sheriff's Depai talent arrest statistics are up 41 percent since this time last year, fifty percent are due to the special patrol. The Assigned Counsel Department is seeing more serious crimes in recent weeks, including increased reportings of domestic -violence cases. Mr. Evans reported the 911 surcharge of 20 cents per telephone has been passed by both houses of the State legislature and is on the Governor's desk for his signature. Sheriff Meskill reported to the Committee that he has used up all of the money that was budgeted for medical expenses due to two patients being in intensive care. He said he is making every effort to reduce costs; however, he may need to request Contingency funds before the end of the year. Mr. Evans noted there is no control over this area. He reported seatbelt compliance has gone up from 73 to 84 percent. Mr. Evans also reported on the drug court legislation allowing the drug court to transfer jurisdiction to municipalities has passed both houses of the State legislature. Report and Presentation of Resolutions from the Budget and Quality Planning Committee Mr. Joseph, Chairman, reported the Committee has completed its program evaluation of the Weights and Measures Department. This was a project the Committee undertook to both evaluate the program and to establish a method for evaluating other programs. Mr. Joseph said this has been a three- year process, involving more than one committee. He distributed a grid that was developed in the process of the evaluation. Mr. Joseph explained the steps undertaken by the Committee in evaluating the 186 July 6, 1999 Weights and Measures Department, and said he does not know if the same pattern will be followed when other programs are evaluated; however, he feels the first question that should be asked is what is the program's mission. He expects that after doing an evaluation of another program, the Committee will be able to tell whether this will be the standard tool for program evaluation. In conclusion, he stated the program evaluation should be a cooperative effort between the department and the Board. The purposes are: to increase the knowledge about the program, to align the program's mission with the County's mission, and to set policy directions and priorities. While the Board retains ultimate authority for defining mission and setting direction, it is desirable and expected that in most cases the outcome of the evaluation will represent a consensus between the department head and the Board members involved in the evaluation. Program evaluation does not directly impact the departmental budget, but it is to be expected that future budget requests will reflect the policy direction established during the evaluation and that the information gained by Board members will be useful in determining budget priorities. Mr. Joseph said he is concerned with consistency across committees. The Budget and Quality Planning Committee spent a lot of time discussing the mission of the program and because there is a tendency to put in the mission all good things, it took some time to get clear about the mission. If different committee's are going to take on the responsibility of program evaluation, there needs to be some consistency in their evaluation. He also expressed concern over the time it will take to do program evaluations for all the programs in the County. RESOLUTION NO. 149 - AUTHORIZATION FOR PUBLIC HEARING - TOMPKINS CORTLAND COMMUNITY COLLEGE OPERATING AND CAPITAL BUDGETS -1999-2000 MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. RESOLVED, That a public hearing be held on Tuesday, July 20, 1999, at 5:30 o'clock in the evening thereof in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York concerning the 1999-2000 operating and capital budget requests for Tompkins Cortland Community College. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board be and hereby is directed to place such notice of public hearing in the official newspaper of Tompkins County. SEQR ACTION: TYPE II -20 Report from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the Committee met on July 1S` and heard a report from the County Administrator that Lauren Austin, Director of Human Rights, has been granted a one-year leave of absence effective August 3rd due to the illness of a family member. He announced the next diversity training session is September 18th from 12:30-5:30. The Assessment Department reported Ed Hughes has resigned his position and they are in the process of filling it. There was discussion about what Assessment data should be placed on the Internet. A resolution on this subject was withdrawn from the Board agenda and will be re -considered by the Committee at its August meeting. Mr. Koplinka- Loehr reported that the County's contract for insurance brokerage and claims management with J&H Marsh McLennon has been terminated because of ongoing problems since that company took over the County's contract from Sedgwick James. He reported on the Community Affirmative Action Committee 187 July 6, 1999 Plan, and stated there was significant feedback from department heads about the proposed wording about how the Community Affirmative Action Committee will be involved in the County's hiring process. The Committee also received an update on the reconfigured Training Coordinator position. The title of that position will be changed and the position will have increased responsibilities in affirmative action and Partners for Quality. Mr. Koplinka-Loehr said the County Attorney's Office also provided the Committee with an overview of activities undertaken by that Office. Mr. Proto was reassured by Mr. Koplinka-Loehr that any and all insurance companies will have a fair chance at submitting a proposal for the County's insurance brokerage and claims management service when it is re -bid. RESOLUTION NO. 150 — AWARD OF BID — COPY MANAGEMENT SYSTEM — DEPARTMENT OF ADMINISTRATION — CENTRAL SERVICES MOVED by Mr. Koplinka-Loehr, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Finance Department has duly advertised for bids for a multi- year copy management system contract, and WHEREAS, six (6) bids were received on June 9, 1999, and publicly read, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the bid for copy management system for Tompkins County be awarded to Ikon Office Solutions, of Binghamton, New York, as the lowest responsible bidder with a bid of $.0195 per copy with an estimated monthly payment of $1,729 for 19 copiers placed in various locations throughout the County for a four-year term (August 1, 1999 through.July 31, 2003), RESOLVED, further, That the County Administrator or designee be authorized to execute an agreement to implement this bid. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee met on June 22nd and spent most of the time hearing liaison reports. The Committee has 12 liaison assignments, therefore, most members sit on two or three other boards. The Committee heard a report from Janet Steiner, Library Director. He said everyone should have received a copy of the new staffing report as proposed for the new Public Library in the Woolworth building. The Tompkins County Public Library feels behind by four -to -five FTE, and the move to the new site will require additional staff. There will be hard decisions to make about funding these position requests. The Committee discussed the Southern Tier East Regional Planning Development Board, and invited the Director of the Southern Tier Central Region to attend a meeting to talk about what may happen if Tompkins County were to remove its membership from the Southern Tier East group and become a member of the Southem Tier Central group. That meeting will take place on Monday, July 12 at noon at City Hall. Mr. Lane said the Planning Depai(Anent has been doing some self-evaluation and one of the things they have concluded is that they want to focus on what are livable communities and how the Planning Department can take the lead in that kind of planning. He referred to the Phrase "Smart Growth", and said there needs to be a good understanding of what that is and what that is not. The Committee also received an update on the intermunicipal recreation planning group. They are pursuing the idea of a joint activity fund and need more time to finish putting a proposal together; a draft should be ready by the end of the year. 188 July 6, 1999 RESOLUTION NO. 151- APPROPRIATION FROM CONTINGENT FUND — TERMINAL PAY — PLANNING DEPARTMENT MOVED by Mr. Lane, seconded by Mr. Stein. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Davis and Todd). RESOLUTION ADOPTED. WHEREAS, two staff members have resigned from the Tompkins County Planning Department, and WHEREAS, the total cost of terminal pay incurred by the Planning Department amounts to $8,921, and WHEREAS, Section 5.03 (B) of the County Fiscal Policy describes Departmental Entitlements, including Contingent Fund requests for the unbudgeted costs of terminal pay for employees, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education and the Budget and Quality Planning Committees, That the following budget appropriation be made: FROM: A1990.44000 Contingency Fund $8,921 TO: A8020.51000 Regular Pay $8,921 RESOLVED, further, That the final payment will be determined by the Finance Director based on final pay out records. SEQR ACTION: TYPE II -20 RESOLUTION NO. 152 - ADOPTION OF ECONOMIC- DEVELOPMENT LOAN GUIDELINES FOR TOMPKINS COUNTY SMALL -CITIES ECONOMIC - DEVELOPMENT LOANS MOVED by Mr. Lane, seconded by Mr. Proto. Mr. Lane pointed out changes that were made by the Committee. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Davis and Todd). RESOLUTION ADOPTED. WHEREAS, Tompkins County has an active Small Cities Community Development Block Grant (SCCDBG) program using U.S. Department of Housing and Urban Development (HUD) funds, and WHEREAS, Tompkins County has used these CDBG funds to provide low-interest loans to local businesses creating jobs, and WHEREAS, Tompkins County receives repayments from these local companies, and WHEREAS, Tompkins County may retain these repayments and reuse them for further economic development loans, and WHEREAS, in order to most effectively relend the funds, the County wishes to put into place guidelines advising the public of the Program and its intended uses, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That Tompkins County hereby adopts the attached Guidelines for use in evaluating loans and publicizing the Economic Development Loan program. SEQR ACTION: TYPE 11-27 Tompkins County Economic -Development Revolving Loan Fund A. INTRODUCTION The Tompkins County Economic -Development Revolving Loan Fund provides loans to businesses at below-market interest rates to facilitate project implementation. Terms and conditions are negotiable, and based on documented need and input from appropriate organizations and financial institutions. Funds may be used to provide "gap" financing where other funds are not available, or as a subsidy to reduce project costs so as to make the project feasible. 189 July 6, 1999 B. NATIONAL OBJECTIVES Loans made through the Tompkins County Economic Development Revolving Loan Fund are made using repaid U.S. Department of Housing and Urban Development (HUD) Small Cities Community Development Block Grant funds. As a condition of receiving that funding, the County (and therefore the borrowers) must meet one of the following National Objectives for the Small Cities program: 1) Benefit low and moderate income persons; or 2) Eliminate a slum or blighting condition. C. COUNTY OBJECTIVES In the development of the Economic Development Revolving Loan Fund, Tompkins County has identified additional objectives. 1) Creation of new employment opportunities available to low-income persons, and/or Retention of existing employment opportunities similarly available. Creation of new employment opportunities to be filled by or made available to low income persons and/or retention of existing employment opportunities similarly available. Priority will be given to projects that also provide wages to low income persons that are significantly higher than minimum wage, provide training to unskilled workers, and/or provide opportunities for advancement. 2) Leveraging of private funds. 3) Support of export (i.e. sales to non -County residents) sectors of the economy by businesses selling products or services primarily to customers outside of Tompkins County. 4) Appropriateness of assistance to community and business need. 5) Expansion of the County's real property tax base. Not-for-profit organizations servicing Tompkins County are eligible for loans provided that they offer a unique or highly desired new service to the community. D. TERMS AND CONDITIONS Terms and conditions are different based on the type of loan required. Maximum loan lengths are as follows: Real estate and building improvements: 20 years Equipment and related improvements: 10 years Working capital and inventory: 5 years No loans for equipment will be made for a longer period than the anticipated useful life of the equipment. Businesses that either cease operations or leave the County will be required to immediately repay the loan. Term life insurance or other security may be required of the principals involved in the loan. E. UNDERWRITING GUIDELINES The County will directly review each prospective loan. County staff will review loans for completeness and adherence to guidelines and requirements. Final review and determination of loan needs and conditions will be made by the Tompkins County Board of Representatives. The following materials will be required to be submitted: 1) A brief summary of the proposed project, including the location, number of jobs to be created, implementation needs for the project, and proposed sources of capital. 2) A brief background on the business and/or a business plan that includes the proposed project, the market area for the products, marketing of those products, and a list of employees working for the business and/or the expansion (both current and future). 3) Business and personal credit references (including bank references) for all stockholders, owners or partners with at least 20 percent equity in the business. The track record and credit history of the borrower will be considered, and personal guarantees will be required from the aforementioned people. 190 July 6, 1999 4) The most recent two years of business tax returns. Three years of personal tax returns for the aforementioned stockholders, partners or owners are acceptable if the business has not been in business for two years. The past two years historical business statements should also be provided, preferably prepared by an accountant. 5) A minimum of three years projected profit/loss statements (five years for real estate and building transactions) for the business, both with and without the proposed project. These projections should describe specifically how sufficient net operating income will be generated in order to repay debt to the County. 6) Total project costs and sources of capital for all aspects of the proposed project, including vendor quotes or estimates if available for equipment and valid recent appraisals for real estate purchases. For loan purposes, a maximum loan to value ratio of 80% will be applied to real estate and equipment deals, and 50% on inventory and accounts receivable. 7) Current cash flow statements for the existing business, as applicable. 8) Tompkins County will generally require a minimum 10 percent equity investment in the project by the borrower. The nature of the equity investment should be described in detail. 9) Description of collateral to be pledged and its approximate market value. 10) A short Environmental Assessment Form. 11) Other information as may be reasonably required by the Loan Committee. The main questions that the Underwriting Guidelines wish to address are the following: 1) Can the business/borrower repay the loan out of current and proposed operating cash flow? 2) Does the business/borrower have a demonstrated history and capacity to manage the business through good and bad times? 3) Does the business/borrower have a credit history that demonstrates that he or she will fulfill the financial obligations of the business? 4) Does the project demonstrate adequate security and collateral to secure the loan? To the extent a project addresses the objectives and meets the underwriting guidelines determines whether or not it is a project that can be loaned these funds. Specific loan criteria to be used are listed below: 1) Total number of jobs to be created or retained. 2) Jobs created or retained by HUD -defined low-income persons. (A guideline of one job created for every $15,000 in loan funds is used by the Loan Committee.) 3) Amount of County funds lent per job created. 4) Slum or blighting conditions eliminated (if cited as the objective of the project) 5) Financial need of the project. 6) Likelihood of success of the project. 7) Ratio of public to private funds leveraged. 8) Potential for spin-off benefits in Tompkins County (jobs and tax revenue). 9) Long-term growth potential of the business. 10) Tax revenue generated/real property value added to the community. 11) Relationship to other projects being undertaken in the area. 12) Potential for positive or negative environmental impacts. 13) Overall "appropriateness" of the project for these funds. F. FURTHER INFORMATION AND APPLICATIONS Further information about the Tompkins County Economic Development Revolving Loan Fund can be obtained by contacting: 191 July 6, 1999 Tompkins County Planning Department 121 East Court Street Ithaca, NY 14850 Phone: 607-274-5560 Fax: 607-274-5578 Applications may be sent to the same address. Mr. Proto asked if IRT is assumed that because this is done subject to the HUD and the CDBG arrangement that minorities and women will get some preferential treatment. Mr. Lane said they have to follow the guidelines for the reloaning which HUD gives them. Mr. Proto said he wanted to make sure that this was implied under the national objectives paragraph. Mr. Proto and Ms. Kiefer discussed wording they would like to see incorporated into the document. Mr. Lane asked that Board members who have suggested changes, place those suggestions in written form and bring to the next Committee meeting for adoption. Report and Presentation of Resolution(s) from the Electric Power Committee Mr. Stein, Chairman, said because of requirements of the Public Service Commission, previously the opportunities for the purchase of electric and gas on the open market through the Tompkins Tioga Electric and Gas Alliance were only available to certain parties. Effective August 1st the public will be able to sign up for electric power and gas and they will be informing the public of this through a brochure prepared by Representative Blanchard. Ms. Blanchard reported the brochure will come off the press tomorrow, and arrangements will be made to distribute this to all municipalities. They will also be using the distribution list used by Cooperative Extension. Mr. Stein reported on the bids for natural gas. He said the Committee requested bids for natural gas last December; however, no bids were received. The Committee went out to bid again in April and received four bids, and have been working with the lowest bidder. That bidder has recently requested to withdraw from the bid and was allowed; therefore they are now working with the second lowest -bidder. Mr. Stein said they feel the bid for natural gas is a very good bid and he hopes the Board will approve it this evening so that it can go out to consumers. Mr. Stein said the Public Service Commission has changed the rules in how companies process information. He said previously they asked people to sign up, say they are interested, and provide their contract number. The change in rules now require the purchaser to provide the gas meter number as well. He said this means phone calls need to be placed to obtain gas meter numbers for those who have already signed up. Mr. Stein said he has sent letters to all mayors and supervisors to keep them informed and to advise them that they should consider approving an agreement for natural gas at their July meeting. RESOLUTION NO. 153 - APPROVAL OF MASTER AGREEMENT FOR PURCHASE OF NATURAL GAS MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the Electric Power Committee has been working with a counterpart committee in Tioga County to form a partnership called the "Tompkins and Tioga Counties Electric and Gas Alliance (EGA)", and 192 July 6, 1999 WHEREAS, the EGA has worked closely with consultants retained by both counties, Salerni and Boyd, to develop a Master Agreement, and WHEREAS, the Board authorized the members of the County's Electric Power Committee working through the EGA to take bids for the purchase of natural gas and negotiate a Master Agreement, and WHEREAS, such an agreement has been bid, negotiated, reviewed, and approved by all pertinent staff of the County including the County Attorney, and WHEREAS, time is of the essence to offer the terms of this Master Agreement to the consumers, now therefore be it RESOLVED, on recommendation of the Electric and Gas Alliance, That the Master Agreement for natural gas is hereby approved by the Board of Representatives. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 154 - AUTHORIZATION TO PARTICIPATE IN COOPERATIVE PURCHASING OF NATURAL GAS AND ELECTRIC POWER WITH VARIOUS POLITICAL SUBDIVISIONS MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, it will be mutually beneficial to participate in cooperative bidding of natural gas and electric power, and WHEREAS, the County Law 408-a provides that counties may extend to political subdivisions in the County, or in an adjoining County, contracts for services as well as purchase contracts awarded to the lowest responsible bidder after advertisement for bids, and WHEREAS, Tompkins and Tioga Counties have by their Electric and Gas Alliance, accepted a bid for the purchase of natural gas, now therefore be it RESOLVED, That Tompkins County be and hereby is authorized to participate in cooperative purchasing of natural gas as contracted for by the Tompkins and Tioga Counties. Electric and Gas Alliance with political subdivisions located within the County and Tioga County, pursuant to said law, RESOLVED, further, That before any interested political subdivision in Tompkins County shall be included in such cooperative purchasing, it must submit to the County Department of Finance a resolution approved by its governing body authorizing purchases under the Tompkins and Tioga Alliance Contract. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 155 - APPROVAL OF CONTRACT WITH NYSEG SOLUTIONS FOR THE PURCHASE OF NATURAL GAS FOR FACILITIES OWNED BY TOMPKINS COUNTY MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins-Tioga Electric and Gas Alliance has requested bids for the purchase of natural gas, and WHEREAS, the Alliance has recommended NYSEG Solutions as the supplier of natural gas, and the Board of Representatives has approved a master agreement for such purchases, and WHEREAS, the cost of natural gas from this supplier will increase at the end of July and it is in the interest of county government and its taxpayers to contract with the supplier (NYSEG Solutions) before the price increases, and 193 July 6, 1999 WHEREAS, the rapid pace of these bid negotiations have precluded the possibility of having a contract in hand, including an estimate of savings, at this Board meeting, now therefore be it RESOLVED, That the County's Electric Power Committee, be authorized to approve a contract for natural gas for County facilities if it is deemed to be in the best interests of the County, RESOLVED, further, That the Electric Power Committee shall report on its decisions at the next meeting of the Board of Representatives. SEQR ACTION: TYPE 11-20 Report from the Library Coordination Committee Mr. Proto, Chairman, reported the Committee met last week after the annual Library staff appreciation breakfast. Each Committee member was delegated the responsibility of drafting a piece for the final report. He hopes to be able to have this to present at a Board meeting in the next month. Mr. Proto said the Town of Lansing Planning Board has asked Janet Steiner to discuss library services. There was discussion by the Committee about going to the Town of Lansing Planning Board to hear what they expect the County to provide in the form of library services. This will take place some time in September. Mr. Proto reported on a form of internet funding at the rural libraries. The Fingerlakes Library System and the County Library have been putting together applications to apply for the e -net money that everyone is paying for on the long-distance portion of their telephone bill. The purpose of this charge is to provide internet service to schools and libraries. He said,so far in Tompkins County, the Public Library, Groton, Ithaca, Newfield, and Trumansburg libraries have received $6,444.48. There are 52,000 telephones in Tompkins County being charged $2 per month for a total of $1.2 million per year that Tompkins County is paying into the E -net fund, and he questioned where the remainder of this money is going. Mr. Proto said he will be finding out what the schools are receiving. The next Committee meeting will be July 13 at 9 a.m. Report from the Air Service Task Force Ms. Blanchard, Chair, reported the Task Force has agreed upon three long-term goals: 1. Increasing the use of the Airport by passengers that are currently using Syracuse International; 2. Attract support from the business community in developing awareness, participating in promotional activities, including financial participation and an increasing usage; and 3. Attracting other carriers. She also reported on the marketing plan the Task Force is involved in. She said there was a meeting to discuss the Regional Air Service Study in Owego last week with management from the Broome County Airport, Elmira -Corning Airport, as well as the Tompkins County Airport. That meeting also included economic leaders from each of those counties. She said they are also monitoring some legislation that will hopefully open up some landing slots in the metropolitan area that could eventually result in more flexible service in this area. Ms. Blanchard said they are interested in Stewart International Airport and its possibilities as a reliever airport in the metropolitan area. She reported a reception was held for local travel agencies. The Task Force spoke to them about what was needed from each of them and arrangements were made to meet with each of them. The next meeting will be July 16 at 8:30 p.m. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today at noon and will meet again on August 3 at noon. It was reported today that the embedded -chip inventory has been completed in the County and 194 July 6, 1999 letters have gone out to suppliers to determine any issues with those. He also said the individual pc testing in County departments is completed with one exception of a department that does not want this done. He said he will be directing William Benjamin, Deputy County Administrator, to speak with that department head to resolve this problem. He stated a full Y2K test of the network will be done by the end of this month. In new business, the Committee discussed disposal of outdated pc's and that discussion will continue at the next meeting. In GIS it was reported that there are 560 tax maps and they are all digitized with the exception of Dryden and Lansing. Those are expected to be completed by the end of this month. He said the Lansing and Ithaca City School District have purchased Arcview which is the software that processes GIS. They will be introducing GIS into Earth -Science classes. He announced the County has received a SARA (State Records and Archives Administration) grant in the amount of $15,000 and has hired a consultant for the County Clerk imaging process. Report from the Communications Capital Projects Committee Ms. Blanchard, Chair, reported the Committee met on June 22nd and spent a fair amount of time discussing the specific goals for each of the project elements for which it is responsible: E911 consolidation, relocation of the DOT facility from the Inlet to a site on Hanshaw Road, advancement of the Tower/8700 mhz trunking project and ensuring compatibility of the CISNET initiative with that project, development of a small outpost for Highway Division to replace Peruville facility. Those goals, as well as some basic information about each element, is being compiled into a little packet for Committee members and staff. Ms. Blanchard will make a video available to all Board members. She worked on E911 and said they are working on their operations plan that will feed into the building design. Tower/Trunking - Dutch Hill is proceeding on their benchmark propagation work and have been provided with an extensive list of existing tall things that might be considered as antenna sites. She said they want to get more information on the possibility of Omnipoint co -locating with the County and the Department of Transportation on the Hanshaw Road tower. Ms. Blanchard reported on the DOT relocation and said a draft memorandum of understanding has been prepared and circulated to municipal partners, the City and the Town of Dryden. She hopes an agreement can be reached on this by September. She stated the Town of Dryden has started the process of creating sewer/water districts to serve the Hanshaw Road site and are progressing into the design phase. She reported environmental assessments of the Third Street site and the Hanshaw Road site will be moving forward with an appropriate level for each. The next meeting will be July 27`" at 2 p.m. Report from the Library Construction Committee Ms. Mink, Chair, reported the Committee met today and that there is a mutually acceptable agreement with the Finger Lakes Library System. Design of the building continues. Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, reported at the last meeting the Committee decided to ask the consultant to prepare the following four options: 1. Do nothing; 2. Deal only with operational issues, don't use expansion options 3. Expand jail capacity in stages 4. Expand jail capacity to meet estimate in a single stage The Committee also discussed a halfway house; this would mean taking people directly out of the Jail and reducing that population. He said the Committee will be exploring this further. There was also discussion about secure juvenile detention which is a problem for almost every county in New York 195 July 6, 1999 State. There is only a small but need when this need is not met it means transporting a juvenile to Long Island back. He said they will also be exploring the possibility of having a regional detention center. Unfinished Business RESOLUTION NO. 156 - IN SUPPORT OF THE WIRELESS FACILITIES SITING ACT MOVED by Ms. Kiefer, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. WHEREAS, municipalities in Tompkins County are increasingly being faced with proposals for wireless facilities, and WHEREAS, cities, towns and villages of New York State have the traditional responsibility of comprehensive planning and land use controls, and WHEREAS, wireless -facility siting has the potential for significant effects on the scenic beauty of Tompkins County and the community character of its municipalities and neighborhoods, now therefore be it RESOLVED, That Tompkins County, on behalf of its constituent municipalities, supports the Wireless Facilities Siting Act, A.7546 -B and S.4782 -A, and urges speedy enactment by the New York State Legislature. SEQR ACTION: TYPE II -20 Approval of Minutes of June 8 and 18, 1999 It was MOVED by Mr. Joseph, seconded by Mr. Totman, and unanimously adopted by voice vote by members present, to approve the minutes of June 8 and 18, 1999 as submitted. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 7:47 p.m. 196 July 20, 1999 Regular Meeting Public Hearing Vice Chair Lane called a public hearing to order at 5:30 p.m. concerning the 1999-2000 operating and capital budget requests for Tompkins Cortland Community College. Mr. Lane asked if anyone wished to speak. Carl Haynes, TC3 President, said the budget was presented to the Budget and Quality Planning Committee and at a forum at the College. He felt all questions were answered during those times. No one else wished to speak and the public hearing was declared closed at 5:31 p.m. Pledge of Allegiance to the Flag Members and guests participated in the Pledge of Allegiance to the Flag. Moment of Silence Mr. Lane asked that members remain standing and observe a moment of silence in memory of John F. Kennedy, Jr.; his wife, Caroline Bessette; and her sister, Lauren Bessette who died in a plane crash on July 16, 1999. Roll Call of Members Present: 12 Representatives. Excused: 3 (Representatives Mink, Totman, and Winch). (Representative Todd arrived at 5:45 p.m.) Privilege of the Floor by the Public Jocelyn Wanagel, Cooperative Extension 4-H Fair participant, highlighted activities that will take place at this year's Fair and explained the role each participant will have. The Fair will take place July 28th through Saturday, July 3151 Toshav Storrs, GIAC, spoke about the Teens -in -Office program and said this program will help teens gain a better understanding of government and its processes. He encouraged Board members to support the resolution on the agenda relating to this program. Fay Gougakis, City of Ithaca, spoke in support of the resolutions on the agenda entitled In Support of Property Tax Relief. for Local Governments and Schools Hosting a Significant Percentage of Tax -Exempt Institutions and Supporting Revision of New York State Real Property Tax Law, to Ensure that all Businesses in the State Pay their Fair Share of Property Taxes. Ms. Gougakis thanked Mr. Penniman for his efforts and going to Albany to vocalize concerns on this issue. Bryan Pease, Ithaca resident and Director of Ithaca Coalition for Animal Defense, spoke in opposition to the woodchuck killing contest that is to be held on August 7 and 8 at the Seabring Inn in Newfield. Mr. Pease said he feels it is cruel and unjust for any type of killing contests to be held and asked that the Board support a resolution opposing these contests as well. Mr. Todd arrived at this time. Art Pearce, Ithaca resident and Chairman of Tompkins County Area Development, spoke concerning the Economic Development Strategy that has been prepared. He said the process began three 197 July 20, 1999 years ago with an informal group created by Representative Stein to look at economic development issues and two years ago TCAD was given the assignment of developing a plan for the County. During this time over 135 people have participated in the process and the Plan that has been produced is an excellent beginning that provides a foundation of information and documentation. Mr. Pearce said the bottom line of the document is a focus on the basic areas of workforce development and intermunicipal cooperation. He said these two areas can lead to significant opportunity for all citizens in the community. Dan Hoffman, City of Ithaca, read and submitted the following statement for the record: "I recently had an opportunity to review a draft of the proposed Tompkins County Development Strategy, prepared for the County Board by Tompkins County Area Development. I find the proposed Strategy to be quite comprehensive and insightful. Martha Armstrong and TCAD are to be congratulated for a thoughtful and thought-provoking product. In addition to providing a host of useful facts, the proposed Strategy makes explicit certain concepts and principles that are not typically associated with economic development plans, but which I believe are a critical part of "the big picture." I appreciated the acknowledgement of the critical importance of maintaining a lively "urban core" in the City of Ithaca, with both business and cultural components. I endorse the unequivocal statement that "quality of life is Tompkins County's key competitive advantage" and the establishment of a "fundamental" underlying philosophy that seeks to balance development with the preservation of open space and natural areas. The explicit choice of "balanced and sustainable development over an unbridled, pro -growth sentiment" sends a welcome, positive message that the County is moving seriously in the direction of a "smart growth" approach to planning and development. I also applaud the recommendation that the economic .development strategy build on existing assets and preserve the County's distinctive small town and small city characteristics rather than engage in "high-stakes bidding wars for outside businesses" or pursue "growth at any cost." The emphasis on education and training of the workforce, and the recognition of the importance of such supporting factors as good, affordable childcare, neighborhood stability and availability of arts and culture help to make this an unusually well-rounded approach. And as a board member and long-time supporter of GreenStar Cooperative Market, I was very pleased to see the sidebar featuring the Co-op as a local "success story!" While I find myself in agreement with much of what is contained in the draft strategy, 1 believe it would be strengthened by the addition of a few key points. 1. A more extensive articulation of the principles of "smart growth" and the need for planning and coordination of infrastructure improvements so that they enhance the urban core and village centers rather than add to sprawl and dependence on private auto use. It is becoming more widely accepted that one of the key ways to advance "smart growth" is to link funding for infrastructure to regional planning and land use regulation that defines and supports a sensible, sustainable pattern of development. 2. A more explicit statement of the advantages of supporting the development or expansion of locally -owned businesses (whose income and profits are more likely to remain and circulate in this community), as well as systems such as Ithaca Hours that are intended and designed to focus exchange within the local economy. 198 July 20, 1999 3. A recognition of the need to reduce and replace the importation of goods and energy (i.e. import substitution). 4. An acknowledgement of the need for an analysis of housing needs and opportunities in the County, particularly as the availability and affordability of housing relates to the significant in -migration of the workforce. In addition, the recommendation that the County develop the capacity to evaluate the costs and benefits of economic development projects, while placed last in the "Top Ten" list, is absolutely critical if we are going to be able to test and compare strategies, and direct governmental resources where they will be most effective. I look forward to the refinement and adoption of this economic strategy for the County, and, most importantly, to the active implementation of its progressive principles and objectives by the County and other municipal governments." Alan Cohen, City of Ithaca Mayor, thanked Mr. Hoffman for his positive comments on the Economic Development Strategy. He gave an update on where the City is in regard to its component of the Plan and said the City is in the process of reviewing suggestions and will be going through the acceptance and adoption process as soon as they complete some environment analysis that are part of New York State's SEQR process. Mr. Cohen said the City is actively working very hard to strengthen its retail market and urban core and looks forward to working with the County on this process. Privilege of the Floor by Board Members Mr. Joseph, District No. 11 Representative, spoke of the Economic Development Strategy and said he agrees that it is a thought-provoking document. He hopes the Board will have an opportunity to meet and discuss some of the thoughts the Plan has provoked. Mr. Joseph noted the importance of what categories are chosen to sort things in. Loan decisions are made on that basis. For example, this plan uses export sectors of the economy versus the local sectors. Another way of looking at economic growth would be at productive versus distributive categories, where "productive" makes something and "distributive" moves it around. Economic growth is not simply what is brought in from outside. He said the export sector is almost always a productive sector so it is easy to make the reverse but incorrect assumption that all productive sectors are export sectors. He said there can be productive sectors where wealth is created and it is kept in the community. Mr. Penniman, District No. 15 Representative, agreed with comments made by Mr. Joseph and said he too has been thinking about the issue of supporting export industries versus internal industries. He thinks another way of looking at valuable industry or things that the County can support are things that reduce demand for products that are produced outside our community, either by producing them locally or by providing services that reduce the need for those expenditures outside the community. Mr. Penniman said this is a type of categorization that is difficult to quantify because it is not the way things are normally done. Mr. Stein, District No. 3 Representative, said the Economic Development Strategy came out of the Economic and Workforce Development Committee. He said while he appreciates the intellectual dialogue that is taking place he feels this is not the appropriate time for this discussion. He said at the next Committee meeting he will ask how members wish to establish the appropriate forum so that all the comments on these very important matters can be heard. Mr. Koplinka-Loehr, District No. 10 Representative, announced that tomorrow the consultant that was selected for the diversity training from Syracuse will be conducting a training session at the 199 July 20, 1999 Department of Social Services. If anyone is interested in seeing the kinds of skills and strategy she will be suggesting may attend and observe this session. Resolution(s) Approved by the Budget and Quality Planning Committee RESOLUTION NO. 157 — MODIFICATION OF THE 1998-99 OPERATING BUDGET - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, a proposed operating budget for Tompkins Cortland Community College for the fiscal year September 1, 1998, through August 31, 1999, was approved by the Board of Representatives of the County of Tompkins pursuant to County Law and Section 6306 of the Education Law on July 21, 1998, and WHEREAS, revenues will exceed the original budget due to an increase in enrollment, and there is a need to utilize such funds for operating purposes, and WHEREAS, the total revenue and total expenditures will be increased by $284,800 to a modified level of $15,359,863, and WHEREAS, the local sponsor share will not be affected by the modification, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That said proposed Modified 1998-99 Operating Budget in the amount of $15,359,863 of which the sponsoring community contribution remains in the amount of $3,170,863 be and the same hereby is approved, RESOLVED, further, That this resolution shall become effective upon the adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE II -20 RESOLUTION NO. 158 - ADOPTION OF 1999-2000 OPERATING BUDGET - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, a proposed operating budget for Tompkins Cortland Community College for the fiscal year September 1, 1999, through August 31, 2000, has been presented to the Board of Representatives of the County of Tompkins pursuant to County Law and Section 6306 of the Education Law, and WHEREAS, the Board of Representatives has conducted a public hearing on said proposed budget on the 20th of July, 1999, to hear all persons interested in the subject manner, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That said proposed 1999-2000 operating budget in the amount of $15,930,000 of which the sponsoring community contribution is in the amount of $3,265,989 be and the same hereby is approved, RESOLVED, further, That the Board of Representatives of Tompkins County includes in the 2000 Tompkins County Budget an amount to be determined pursuant to the approved plan for said College in effect as of September 1, 1999 and that the amount when determined be raised by taxation in the County of Tompkins in the fiscal year 2000, RESOLVED, further, That this resolution shall become effective upon the adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE 11-20 200 July 20, 1999 RESOLUTION NO. 159 — ADOPT 1999-2000 CAPITAL BUDGET - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the Board of Trustees of Tompkins Cortland Community College has presented to this Legislature a Tentative Capital Budget for fiscal year 1999-2000, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That said 1999-2000 Capital Budget in the amount of $225,630 of which the sponsoring community contribution is in the amount of $0.00 be and the same hereby is approved and adopted, RESOLVED, further, That this resolution shall become effective upon adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE 11-20 Privilege of the Floor by Board Members (cont'd) Ms. Kiefer referred to statements made under privilege of the floor by the public and asked if Tompkins County has any legal basis for taking action with regard to contests for killing animals. Mr. Theisen said he will look into this, but it depends on whether State law covers this area. Mr. Stein said he has an interest in animal cruelty laws and has had Jonathan Wood, Deputy County Attorney, look into this. State law in many cases regarding animal cruelty issues is not clear; one approach is to assume it isn't covered and adopt a local law, or to assume it is covered and the Board can't do anything. He said in either case, there would not be enough time to take any action to stop the animal killing contest planned in Newfield. Presentation of Resolution(s) from the Economic and Workforce Development Committee RESOLUTION NO. 160 — ACCEPTING THE TOMPKINS COUNTY ECONOMIC DEVELOPMENT STRATEGY MOVED by Ms. Blanchard, seconded by Mr. Stein. Mr. Lane read the following statement submitted by Chair Mink: "The Economic Development Strategy is a document several years in the making and even more in the planning. It's the culmination of this Board's decision to build on Tompkins County's various economic activities in a data -driven, meaningful way. We did it not by creating more government bureaucracy, but by working with our partners in the private sector and educational institutions through TCAD. I think the Economic Development Strategy is a document we can safely endorse as a working, living plan: the first step in moving this County forward to improve the quality of life for all its residents." Ms. Kiefer said she views this document with the understanding that this is a first step and not a complete economic strategy. She said it describes Tompkins County's economy but does so without acknowledging the locally -based Ithaca Hours portion of the economy. There is no statement of support for development of businesses that provide goods or services to local consumers; the emphasis is totally on export. Ms. Blanchard said there was a lengthy discussion of the Ithaca Hours program and what they understand its effect on the economy, in the resource manual which is the back-up information. 201 July 20, 1999 Mr. Proto thanked Mr. Stein and Ms. Blanchard for their work in answering questions he has raised regarding the Economic Development Strategy. He also thanked Martha Armstrong of TCAD, Art Pearce, and all others involved in the plan. He said that as he chaired the economic committee for the Agriculture and Farmland Protection Board for several years and developed the agricultural economic policy for the County, he was assured that portion would be lifted and put into this plan as the template for agricultural outreach into the community. He said he feels the plan recognizes that different parts of the County have different strengths and supports it as an initial step. Mr. Joseph said the Plan is very well done and will prove to be extremely valuable. A voice vote resulted as follows: Ayes - 12, Noes - 0, Excused - 3 (Representatives Mink, Totman, and Winch). RESOLUTION ADOPTED. WHEREAS, in 1997, the Tompkins County Board of Representatives charged Tompkins County Area Development (TCAD) with the preparation of an Economic Development Strategy to guide countywide activities related to economic development and provide an agenda for positive action, and WHEREAS, TCAD responded to the County Board's charge by undertaking a planning process involving over one hundred civic, business and citizen leaders coupled with a strong research component to provide in depth information and background data, and WHEREAS, the mission for this project was defined by the participants as...the preparation of an economic development strategy for public and private sector activities that would move the local economy toward greater vitality, stability, diversification and equity, and WHEREAS, while further discussion and analysis will be needed to resolve questions related to certain economic sectors for which definitive data were not available, a strategy document has been developed that offers many sound approaches to economic development and will serve as the basis for continuing discussion by the Board and the community, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives hereby accepts the Tompkins County Economic Development Strategy, dated July 1999, as a guide to continuing and future economic development initiatives and activities intended to benefit all residents of Tompkins County in the years to come. SEQR ACTION: TYPE 11-20 Presentation of Resolution(s) from the Government Operations Committee RESOLUTION NO. 161 - ENDORSEMENT OF THE GREATER ITHACA ACTIVITIES CENTER (GIAC) "TEENS -IN -ACTION" PROGRAM MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis. Ms. Davis said it is important to note that this is not going to be a program that is limited to teens living in the City. This program is about bringing youth into government in a participatory way that they will use in their future, and all teens are invited and encouraged to take part in this. A voice vote resulted as follows: Ayes - 12, Noes - 0, Excused - 3 (Representatives Mink, Totman, and Winch). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives' Mission statement states, "We see a community where individual learning and growth opportunities abound, and full participation in civic life is fostered," and WHEREAS, the Mission Statement also states that "We see a community where local governments, educational institutions...and community organizations work together to provide high- quality, cost effective services, and WHEREAS, the Tompkins County Board of Representatives supports the goals and objectives of the Greater Ithaca Activities Center (GIAC) Teens -In -Office Program, and 202 July 20, 1999 WHEREAS, those goals and objectives include educating teens County -wide in the democratic process, developing leadership abilities, stimulating interest in government, promoting civic engagement of teens, and providing mentorship opportunities for local government officials, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the Government Operations Committee will create an ad hoc committee,composed of participants in the GIAC Teens -In -Office Program, including representatives of governmental bodies, appropriate staff, and chaired by a member of the Government Operations Committee, RESOLVED, further, That the special committee will identify, investigate, and address a range of community issues with a priority on concerns and/or grievances pertaining to youth under the age of 19, families, functional families as defined by sections 210-5 and 325-3 of the Ithaca City Code, RESOLVED, further, That the Tompkins County Administrator, or his designee, in consultation and cooperation with senior -level staff, will participate in the executive branch portion of the program wherein teens will serve with the County Administrator and other senior staff during the day of Monday, May 1, 2000, RESOLVED, further, That after fully and successfully completing this unique Teens -In -Office Program, this special committee will disband, RESOLVED, further, That the Tompkins County Board of Representatives enthusiastically endorses this program. SEQR ACTION: TYPE 1I-20 Chair's Report Mr. Lane, Vice Chair, had no report. Report from the County Administrator . Mr. Erb reminded Board members that this Friday a visit will be held with Steuben County legislators and department heads. At this time there are ten people planning on going. Anyone else interested in going should let him know. Anyone not interested in traveling to Bath may visit with Steuben County representatives when they visit Tompkins County on July 30t. They are interested in hearing about the Tompkins County's Charter, 911 operations, and public transportation. Mr. Erb reported he attended a Dryden Town Board meeting with Representatives Lane and Evans. He said he would be interested in attending other municipal meetings as well. Report from the County Attorney Mr. Theisen reported on a grievance filed by a Mental Health employee for parking. He said it went to arbitration and was decided against the employee. Mr. Theisen reported there was a check received from New York State for $115,000 for prisoners holding costs. He also reported on tobacco litigation and said the appellate division of the Supreme Court made a unanimous decision on July 15 dismissing the appeals by the City of New York, Erie County, and Westchester County against the settlement. Report from the Finance Director Mr. Squires reported that last week at the Budget and Quality Planning Committee an overview of the County Audit was provided to members. He said the report is on file with the Clerk of the Board and is available for public inspection. Mr. Squires said he distributed. a sales tax summary prior to the Board meeting, and said sales tax income continues to be running ahead of budget. At this point, sales tax income is approximately $400,000 over of the budget estimate. Addition of Resolution(s) to the Agenda 203 July 20, 1999 On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: - Authorizing a Public Hearing on Proposed Local Law No. 3 of 1999 - Imposing an Additional $.20 Surcharge on Telephone Access Lines for One Year to Raise Revenues for the System Costs Associated with the Addition of a Crimes Records Management System and a Mobile Data Browser to the Enhanced 911 Emergency Telephone System in Tompkins County - Rental of Peruville Facility Resolution(s) Withdrawn from the Agenda There were no resolution(s) withdrawn from the agenda. Approval of Appointment(s) Under the Consent Agenda It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the following appointment under the Consent Agenda: Appointment Richard Basile, City of Ithaca Police Chief to the Mental Health Subcommittee for a term expiring December 31, 1999 Report and Presentation of Resolution(s) from the Health and Human Services Committee Ms. Davis, Vice Chair, reported the Committee met jointly on July 8 with the Budget and Quality Planning Committee to hear a presentation on the Mental Health Department budget. The next meeting will be August 12th at 9:15 a.m. RESOLUTION NO. 162 — CREATION OF NURSE PRACTITIONER/PHYSICIANS ASSISTANT POSITION — MENTAL HEALTH MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, there has been an increase in the amount of time our psychiatrists have been devoting to routine procedures such as renewing prescriptions and initial and follow-up physical examinations, and WHEREAS, the creation of a Nurse Practitioner/Physicians Assistant position would free psychiatrists staff to perform other more important duties, and WHEREAS, the Nurse Practitioner/Physicians Assistant position would be providing direct medical services which would cause, an increase in fee producing units of service, now therefore be it RESOLVED, on recommendation of the Health and Human Services Committee, That one (1) position of Nurse Practitioner, (18/712), labor grade R (18), competitive class, be created effective immediately, RESOLVED, further, That no new money is needed for the creation of said position. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee met this morning at 9 a.m. and accepted supplemental grants from the New York State Department of Transportation for the parallel runway project and for completion of ancillary improvement to Kline Boulevard. The Committee also authorized 204 July 20, 1999 the purchase of a dump truck and front-end loader for Airport use. The existing truck will be recycled to the Buildings and Grounds Division. Ms. Blanchard said there have been times when the Buildings and Grounds Division has been treated poorly and have received hand-me-down equipment. She said this certainly does not mean there is any lesser respect for the work done by that Division. Ms. Blanchard said at the meeting this morning the Committee also discussed funding strategies for the Airport marketing program and authorized the lease of the Peruville Road Facility for a three- month period to Economy Paving under contract to DOT for intersection improvements on Route 38 and 34B. The Committee also heard an update on the building materials re -use project co-sponsored by Historic Ithaca and the Solid Waste Division. During that presentation, the Committee heard that 40 percent of our waste stream is made up of construction materials. Ms. Blanchard expressed gratitude and wished good luck to Ed Franquemont as he leaves Historic Ithaca for another post in another community. The next meeting will be August 10th at noon. RESOLUTION NO. 163 - RENTAL OF PERUVILLE FACILITY MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, the Peruville facility located at Route 38 and Peruville Road has been vacated and is not being used by highway staff on any regular basis, and WHEREAS, the facility is fully operational with electric and water service, and WHEREAS, the State of New York has awarded a contract to Economy Paving, Inc., for intersection improvements at Route 38 and Route 34B to begin July 1999 and end approximately October 1999, and WHEREAS, Economy Paving, Inc., is requesting to rent a portion of the facility at $500 per month plus electric costs beyond the minimal amount now used, and at their expense provide all phone/fax needs, and WHEREAS, the county highway staff will continue to monitor and have use of the facility as needed, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator is authorized to rent space to Economy Paving, Inc., for a period of approximately three months at $500 per month will be paid in equivalent gravel material from the Newfield gravel pit plus electric costs beyond current minimal use. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met briefly prior to the Board meeting and approved a resolution on the agenda calling a public hearing on a local law relating to the 911 system. The Committee also approved a draft of the proposed law. The next meeting will be July 27 at noon. RESOLUTION NO. 164 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 3 OF 1999 - IMPOSING AN ADDITIONAL $.20 SURCHARGE ON TELEPHONE ACCESS LINES FOR ONE YEAR TO RAISE REVENUES FOR THE SYSTEM COSTS ASSOCIATED WITH THE ADDITION OF A CRIMES RECORDS MANAGEMENT SYSTEM AND A MOBILE DATA BROWSER TO THE ENHANCED 911 EMERGENCY TELEPHONE SYSTEM IN TOMPKINS COUNTY 205 July 20, 1999 MOVED by Mr. Evans, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. Mr. Evans noted Cornell University is not included in the County's 911 system. RESOLVED, on recommendation of the Public Safety Committee, That a public hearing be held before the Board of Representatives in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, August 3, 1999, at 5:30 o'clock in the evening thereof on proposed Local Law No. 3 of 1999 - Imposing an Additional $.20 Surcharge on Telephone Access Lines for One Year to Raise Revenues for the System Costs Associated with the Addition of a Crimes Records Management System and a Mobile Data Browser to the Enhanced 911 Emergency Telephone System in Tompkins County. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE II -20 Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, reported the Committee held a joint meeting on July 15th with the Health and Human Services Committee to discuss the structure of the Mental Health Department budget. He said although that Department reports to the Health and Human Services Committee, the Budget and Quality Planning Committee has been charged with doing a program review process and will soon begin its evaluation of that Department. Mr. Joseph reported on the tobacco settlement, and said assuming it does not get held up in court, the first payment will be in April 2000 and will be for approximately $976,140 and by the year 2018 the payment will be about $1,952,280. He said there has been discussion recently by other counties and NYSAC about selling rights to the settlement. This means a County could receive a lump sum now from someone interested in buying those rights. If a County is in need for cash right now it can get the money now and give up the future income. Another reason why some counties might be interested in doing this would be to protect against the tobacco companies filing for bankruptcy. Mr. Joseph said the Budget and Quality Planning Committee was charged with recommending how the tobacco money should be treated; however, the Committee could not reach a consensus on any method. There were three members in support of labeling the money as general revenue, two members in support of using the money exclusively for health care purposes, and two members in support of using a portion of the money for health care purposes. Mr. Joseph said since the Committee was unable to bring a recommendation to the Board, the full Board will need to debate this issue. Mr. Joseph said if this Board does not take any action, the money will be treated as general revenue. It was the consensus of the Board to delay discussion of this matter to a later date. Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, updated the Board on the status of the receipt of applications for the Public Information Advisory Board and said there have been at least 16 inquiries. He said in August the Committee will continue its discussion of what County information should be available on the Internet (particularly Assessment information). The Committee will also discuss affirmative action recommendations and how it relates to the County's hiring process. Mr. Proto asked for an update on the process used to establish a contract for replacement of a consultant for claims management and insurance reserves. Mr. Koplinka-Loehr said he did not have this information; however, would have it provided to Mr. Proto. 206 July 20, 1999 RESOLUTION NO. 165 - AUTHORIZATION FOR PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 4 OF 1999 — ELECTING AN EARLY RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 70 OF THE LAWS OF 1999 FOR THE ELIGIBLE EMPLOYEES OF THE COUNTY OF TOMPKINS MOVED by Mr. Koplinka-Loehr, seconded by Mr. Proto. Ms. Kiefer said this Board has been adopting these local laws on a regular basis. She feels a retirement incentive program should be a special thing and not an annual thing. A voice vote on the resolution resulted as follows: Ayes - 10, Noes - 2 (Representatives Davis and Kiefer), Noes - 3 (Representatives Mink, Totman, and Winch). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Government Operations Committee, That a public hearing be held on Tuesday, August 3, 1999, at 5:30 o'clock in the evening thereof in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York concerning proposed Local Law No. 4 of 1999 — Electing a Retirement Incentive Program as Authorized by Chapter 70, Laws of 1999, for the Eligible Employees of the County of Tompkins. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board be and hereby is directed to place such notice of public hearing in the official newspaper of Tompkins County. SEQR ACTION: TYPE II -20 Report from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee will meet on July 27 at 9 a.m. in the Scott Heyman Conference Room. Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee met on July 8 and adopted several resolutions. He said the Committee received a presentation on a review of the Youth Advocacy Program in the Department of Social Services. The review showed this program with a concentrated attention on teenagers works well. The significance of the presentation was that these thorough evaluations are going on with various programs in the Department of Social Services. Mr. Stein reported on the T-21 enhancement program and what direction that program is going. There was an open period for grant requests to be made and several different requests have been received: one from Trumansburg, two from the Town of Ithaca, two from the City of Ithaca, one from the Town of Dryden, and one from the Village of Dryden. Those seven requests totaled $3.7 million. He said because of his position as Chairman of the MPO (Metropolitan Planning Organization) he serves on a subcommittee at the regional level where these requests will be reviewed. He briefly explained how the process will work and what the expectations will be of these projects. In the region there are six counties and two MPO's (Syracuse/Onondaga and Ithaca/Tompkins). The other four counties do not have metropolitan areas that have not reached the level of 50,000+ to qualify so they are called "rural counties". The proposals will be reviewed in three groups and within those groups there are 27 proposals that have been submitted. The region will be permitted to submit to a State-wide selection panel approximately $6 million in proposals from this region, and they will make an award of approximately $3.1 million in grants to this region. He said of the seven proposals submitted by Tompkins County he expects to be successful with only one or two. 207 July 20, 1999 RESOLUTION NO. 166 - DESIGNATION OF TOURISM PROMOTION AGENCY FOR STATE FISCAL YEAR 1999-2000 MOVED by Mr. Stein, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. WHEREAS, the Strategic Tourism Planning Board (STP) has traditionally recommended the appropriate agency for the New York State Tourism Promotion Agency (TPA) designation as part of its review function for tourism matters, and WHEREAS, the STP has reviewed the matter with appropriate agency representatives, and WHEREAS, the STP feels qualified to make a recommendation of the best agency to have the TPA designation, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the designation of the TPA for State Fiscal Year 1999-2000 be awarded to the Ithaca/Tompkins County Convention and Visitor's Bureau (CVB), with the understanding that the Director of the CVB be empowered to change the designation to any appropriate regional tourism promotion agency with County Board approval should it be advantageous for Tompkins County to do so, RESOLVED, further, That the Director of the CVB report back to the Economic and Workforce Development Committee if such change occurs. SEQR ACTION: TYPE II -20 RESOLUTION NO. 167 - IN SUPPORT OF PROPERTY TAX RELIEF FOR LOCAL GOVERNMENTS AND SCHOOLS HOSTING A SIGNIFICANT PERCENTAGE OF TAX-EXEMPT INSTITUTIONS MOVED by Mr. Penniman, seconded by Ms. Davis, and unanimously adopted by voice vote by members present. WHEREAS, most municipalities in New York State, including school districts, have been forced to raise the property tax rate each year, in order to maintain a basic level of services, and WHEREAS, the rate of increase in property taxes has greatly exceeded the general rate of inflation over the past fifteen years, and WHEREAS, this increased tax burden is especially felt by localities hosting a significant percentage of tax-exempt institutions such as universities, hospitals, and prisons, and WHEREAS, studies have shown that the property tax does not effectively accomplish its intended goal of taxing wealth, and frequently imposes a harsh burden on residents with little ability to pay, and WHEREAS, the State of New York has revenue sources available, including the personal income tax, that are much more effective at taxing wealth, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Board of Representatives recommends the State of New York increase State aid to localities, as a means of ensuring that the property tax rate is kept at a reasonable level, RESOLVED, further, That the State of New York should implement a program to replace lost taxes from major exempt properties such as the Payment In Lieu Of Taxes (PILOT) Program presently in operation in the State of Connecticut. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 168 - SUPPORTING REVISION OF NEW YORK STATE REAL PROPERTY TAX LAW, TO ENSURE THAT ALL BUSINESSES IN THE STATE PAY THEIR FAIR SHARE OF PROPERTY TAXES 208 July 20, 1999 MOVED by Mr. Penniman, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, non-profit institutions in New York State have long enjoyed protection from real property taxes for activities related to their mission, and WHEREAS, taxable property owners in New York State have been forced to pay increased rates in order to subsidize local government services provided to tax-exempt property owners, and WHEREAS, in recent years some tax-exempt entities have strayed from their basic mission and undertaken new activities, including some types of housing, retail stores, restaurants and fitness centers, activities which bear every resemblance to private sector businesses but without the corresponding tax burden, and WHEREAS, these tax-exempt businesses, by virtue of their tax-exempt status, may hold an unfair competitive advantage over nearby private businesses, and WHEREAS, local government entities are greatly affected by the loss of property tax revenues from these tax-exempt businesses, even while these businesses increase the demand for municipal and school services, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Board of Representatives requests the State of New York make changes as necessary in the Real Property Tax Law to clarify what activities may be eligible for tax-exempt status, RESOLVED, further, That the scope of business activities that qualify for a property tax exemption under New York State Law should be greatly reduced, so that businesses in our state may enjoy a level playing field and fair competition, RESOLVED, further, That local governments and schools in New York State should have the ability to tax all business activities in their district. SEQR ACTION: TYPE 11-20 Report from the Air Service Task Force Ms. Blanchard, Chair, reported the Task Force met on Friday, July 16"'. The US Airways Station Manager provided May and June statistics for the Ithaca to Dulles flight that is working on a trial basis at the Airport. The report of those who took that flight, 57 percent had Washington as their final destination. An informational piece developed by Bob Nicholas and Mike Canger was distributed on how to deal with ground transport once someone has arrived at Dulles. This will be given to every passenger and to the travel agencies. Ms. Blanchard said the Committee received an update on the marketing plan from Garrity Communications. During July and August the emphasis in the advertising will be on the Ithaca -Dulles flight; in September and October the focus will be on comparable fares; and in November and December the emphasis will be on the many connections that are possible for someone flying out of the Tompkins County Airport. Mrs. Schuler led an effort to develop a short passenger questionnaire. This was a combined effort with the Park Fellows representative. At the meeting Ms. Blanchard reported on a meeting with. representatives from the Broome and Elmira -Corning airports on the regional air service study that Tompkins County is the lead agency for. The Client committee for that study will be the three airport managers plus the lead economic development person in each county. Michael Stamm will be representing Tompkins County. The Committee also had a discussion on how the new Vanguard and Jet Blue services that just announced some competitive fares, will impact small airports such as Tompkins. The next meeting will be August 13 at 8:30 a.m. Report from the Communications Capital Projects Committee Ms. Blanchard, Chair, reported the Committee will met on July 27 at 2 p.m. 209 July 20, 1999 Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today. The next meeting will be August 3 at noon. Report from the Library Coordination Committee Mr. Proto, Chairman, reported the Committee met and continued to review the data that has been collected. Cathy Covert, Clerk of the Board, will be compiling that information. The next meeting will be August 10 at 9 a.m. Mr. Proto spoke of the e -rate charges that have been appearing on telephone bills. He said it is his understanding that the schools are suppose to be receiving some of these monies. He will be looking into this further. Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, reported the July 22 meeting has been cancelled. Report from the Electric Power Committee Mr. Stein, Chairman, reported the Committee is in the midst of a very active public information campaign about the opening up of the deregulated electric and gas market. On Friday there will be an oped piece in the Ithaca Journal. Mr. Stein noted that savings to homeowners will be modest and said this program is entirely voluntary. Anyone who is interested will have to fill out the form on the brochure or the insert that will appear as an insert in the July 23 Ithaca Journal. Approval of Minutes of July 6, 1999 It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the minutes of July 6, 1999 as submitted. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 7:58 p.m. 210 August 3, 1999 Regular Meeting Public Hearings Chair Mink called a public hearing to order at 5:31 p.m. concerning Local Law No. 4 of 1999 - A Local Law Electing a Retirement Incentive as Authorized by Chapter 70 of 1999 for the Eligible Employees of the County of Tompkins. Chair Mink asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:31 p.m. Chair Mink called the second public hearing to order at 5:32 p.m. concerning proposed Local Law No. 3 of 1999 - A local Law Imposing an Additional $.20 Surcharge on Telephone Access Lines for One -Year to Raise Revenue for the System Costs Associated with the Addition of a Crimes Records Management System and a Mobile Data Browser to the Enhanced 911 Emergency Telephone System in Tompkins County. Chair Mink asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:32 p.m. Called to Order Chair Mink called the regular meeting to order at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. Excused - 2 (Representatives Blanchard and Schuler). Mr. Koplinka-Loehr was excused at 7:52 p.m. following the vote on the Workforce Development Board bylaws. Privilege of the Floor by the Public Calvin Criss, City of Ithaca, spoke representing the National Flag Foundation out of Pittsburgh, Pennsylvania. Mr. Criss announced the Flags Across America program is underway across America and involves 31 states. This is a non-profit organization devoted exclusively to promoting love and respect for the United States Flag and it has launched an ambitious grass-roots effort aimed at educating and inspiring the young people of this country. Erica Mims, Chair of the Community Affirmative Action Committee, discussed a proposal that will be proposed to the Board to handle affirmative -action concerns. She asked that the Board reconsider combining duties of the affirmative -action position with a Partners for Quality position. Ms. Mims said there are 750 employees in the County and there are also 750 employees within the Ithaca School District. The school district employs one full-time position to handle affirmative action issues. Ms. Mims said she would like the duties to be separate from the PFQ initiative because combining them may dilute the affirmative -action position. Pat Pryor, Ithaca City School District employee and Human Rights Commissioner, said she has worked in the Ithaca City School District for several years and has often worked with the School's affirmative -action officer. Ms. Pryor urged the Board to keep the duties of the proposed position for affirmative action separate from the Partners for Quality initiative. 211 August 3, 1999 Carol Rosen, Newfield resident, said she is affiliated with the Coalition of Animal Defense. Ms. Rosen said in her 21 years of being a resident of Tompkins County she has never heard of such an event as a woodchuck killing contest that is to take place this weekend at the Seabring Inn in Newfield. She said this does not speak well of the community and feels that some statement by this body may have enough impact to make the organizers reconsider hosting the event. Herb Engman, Town of Danby, spoke concerning the animal shooting contest that is scheduled to be held this weekend in Newfield. He said a contest is no way to satisfy concerns about woodchucks. He said he would like to see some data as to what damage woodchucks actually do. Mr. Engman said he grew up as a hunter and fisherman but would not kill an animal for entertainment purposed; killing animals for fun is dishonorable. He asked that the Board support the proposed resolution on the agenda. Privilege of the Floor by Board Members Mr. Lane, District No. 14 Representative, reported he attended the graduation ceremony for TC3's Global Connections program that was held at Ithaca College. That program will be moving to the Dryden campus next year. Mr. Lane also attended the 4-H Fair, and saw a number of very interesting events. Mr. Todd, District No. 6 Representative, called the Board's attention to the Ithaca Journal and the color photo of Slim Bunk. Mr. Bunk deserves all of the credit given to him. Ms. Davis, District No. 2 Representative, announced tonight is National Night Out and events will be taking place all over the City. Ms. Davis urged her colleagues and the public to participate. Chair's Report Ms. Mink had no report. Report from the Library Construction Committee Ms. Mink, Chair, said the Committee met today; the next meeting will be September 7. At that time the Committee will have the final design plans from the architect. Report from the Y2K Committee Ms. Mink, Chair, reported the last meeting was cancelled. Chair's Appointments Chair Mink appointed Nathan Carlisle to the Tompkins County Workforce Development Board representing Wegmans for a term expiring December 31, 2001. Approval of Appointment(s) Under the Consent Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following appointment(s) were made: Advisory Board on Indigent Representation Frank Smithson - term expires December 31, 1999 212 August 3, 1999 Environmental Management Council Roxana Bahar Hewertson - At -large representative; term expires December 31, 1999 Report from the County Administrator Mr. Erb reported on a resolution in the agenda packet urging the Governor and the State Legislature to restore reimbursement for D an E felons in the County Jail. He also updated the Board on items that have been caught up in the delay of the State budget and said Medicaid cost containment has been restored, and the State will take no action to restore the loss of revenues to local Depai tinent of Motor Vehicle offices due to central processing. Report from the County Attorney Mr. Theisen reported on the Perkins case and said the Judge favored the plaintiffs appraisal over the County's. Therefore, the County, the Town of Dryden, and the Village of Dryden will have to share in the $45,000 difference. All three will also share in the original appraisal amount of $1,000. Report from the County Administrator Mr. Squires had no report. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Change in Position - Paralegal - County Attorney's Office Authorization to Contract - Tower Co -Location - Omnipoint Communications Enterprises, Inc. Urging the Governor and the State Legislature to Restore Reimbursement for D and E Felons in the County Jail Withdrawal of Resolution(s) from the Agenda There were no resolution(s) withdrawn from the agenda. Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee has not met since the last Board meeting. He stated the Committee has been meeting with the Budget and Quality Planning Committee to gain a better understanding of the Mental Health Department budget structure. This discussion will continue at another joint meeting on August 5th at 9:15 a.m. The next regular Committee meeting will be August 12. RESOLUTION NO. 169 - IN SUPPORT OF INTER -MUNICIPAL RECREATION PLANNING MOVED by Mr. Winch, seconded by Mr. Evans, unanimously adopted by voice vote by members present. WHEREAS, the nine municipalities participating in the Recreation Partnership are all actively participating in reviewing the current system to develop a proposed system for the future, and 213 August 3, 1999 WHEREAS, the elected and appointed officials serving on the Recreation Planning Committee convened by the County's Planning and Inter -governmental Relations and Education Committee are not yet ready to make recommendations to take effect January 2000, and WHEREAS, the participating municipalities are committed to financially maintaining the current Partnership during 2000 while they continue planning for 2001 and beyond, and WHEREAS, the municipal officials on the Recreation Planning group have asked the County to continue its $35,000 annual share of the Partnership scheduled to end in 1999 through 2000, now therefore be it RESOLVED, on recommendation of Health and Human Services and the Planning, Intergovernmental Relations and Education Committees, That the County commends the efforts of the Recreation Planning group to date and agrees to continue to participate as a partner during the balance of 1999 and into early 2000 to develop a mutually agreeable plan by June 1, 2000 for 2001, RESOLVED, further, That the County Youth Bureau be and hereby is directed to submit a budget request in the amount of $35,000 to continue its contribution to the Partnership for 2000 on behalf of the nine municipalities participating in the Recreation Partnership with the understanding that this request from municipalities will be considered separately from the County Youth Bureau's other budget requests and that it will be acted on during the normal budget review and adoption procedures, RESOLVED, further, That payments for the third and fourth quarters totaling $17,500 are contingent upon the completion of a plan by June 1, 2000, RESOLVED, further, That the County will continue to have input into future planning and that any request for funds for 2001 and beyond will be carefully evaluated by appropriate County committees during 2000. SEQR ACTION: TYPE II -20 RESOLUTION NO. 170 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Mr. Winch, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Health and Human Services, and Public Safety Committees, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH AND HUMAN SERVICES COMMITTEE Youth Bureau (#35) Revenue Acct Title Amt Approp Acct Title(s) 7027 42089 Recreation Charges $-40,000 7027 54400 Program Expense 7022 43820 Programs for Youth $-25,283 7026 54400 Program Expense Explanation: 1. Learning Web has decided not to accept the Learn & Serve America Grant of $40,000 for 1999, this money was just passed through the Youth Bureau budget and did not affect the County cost. 2. 15 out of 16 municipalities now swap their state -aid eligibility for the same amount of county dollars for ease of contracting, claiming and tracking. Mistakenly all 16 municipalities' amounts were "swapped". The City of Ithaca will continue to receive their state -aid as a direct contract with the state. Therefore it is necessary to reduce the revenue in Account 7022 and correspondingly the appropriation in Account 7026. SEQR ACTION: TYPE II -20 214 August 3, 1999 PUBLIC SAFETY COMMITTEE Probation (#32) Revenue Acct Title Amt Approp Acct Title(s) 3144 41289 Other General $16,967 3144 51000 Salaries Government 3144 41289 Other General $4,242 3144 58800 Fringes Government 3144 41289 Other General $1,486 3144 54400 Program Expense Government Explanation: Expansion of Work Experience Program for Public Assistance Recipients through DSS state grant. SEQR ACTION: TYPE 11-20 Sheriff (#33) Revenue Acct Title Amt Approp Acct Title(s) 3113 42705 Gifts and $1,000 3113 54412 Travel/Training Donations Explanation: Monies donated to the depaltuient to provide training for the road patrol officers. The donation was made by Undersheriff Haus. SEQR ACTION: TYPE II -20 Sheriff Revenue Acct Title Amt Approp Acct Title(s) 3113 42706 D.A.R.E. $25 3113 54484 D.A.R.E. Program Donations Explanation: Monies donated to the department to purchase supplies for the Tompkins County D.A.R.E. Program. SEQR ACTION: TYPE II -20 District Attorney (#36) Revenue Acct Title Amt Approp Acct Title(s) 1165 42626 Federal $804.80 1165 52214 Office Furnishings Forfeitures (restricted) 1165 42626 Federal $424.74 1165 52230 Computer Software Forfeitures (restricted) 1165 42626 Federal $5,487 1165 52206 Computer Hardware Forfeitures (restricted) 1165 42626 Federal $170.15 1165 52214 Office Supplies Forfeitures (restricted) Explanation: To replace worn-out equipment for victim -advocate's storage needs; upgrade office automation; upgrade memory of existing computers. SEQR ACTION: TYPE II -25 Report and Presentation of Resolutions from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met last Tuesday and also prior to the Board meeting. The majority of the discussion in these meetings ended up in resolutions that appear on this agenda and the next. The next meeting will be August 24th. 215 August 3, 1999 RESOLUTION NO. 171 — ADOPTION OF LOCAL LAW NO. 3 OF 1999 — IMPOSING AN ADDITIONAL $.20 SURCHARGE ON TELEPHONE ACCESS LINES FOR ONE YEAR TO RAISE REVENUE FOR THE SYSTEM COSTS ASSOCIATED WITH THE ADDITION OF CRIMES - RECORDS MANAGEMENT SYSTEM AND A MOBILE DATA BROWSER TO THE ENHANCED 911 EMERGENCY TELEPHONE SYSTEM IN TOMPKINS COUNTY MOVED by Mr. Evans, seconded by Mr. Joseph. A voice vote resulted as follows: Ayes - 12, Noes - 1 (Representative Proto), Excused — 2 (Representatives Blanchard and Schuler). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives, in order to provide for the health, safety and welfare of persons in the County, finds it in the public interest that the Enhanced 911 Emergency Telephone System operating in Tompkins County be improved by the addition of a crimes records management system and a mobile data browser, and WHEREAS, an additional surcharge of twenty cents per month on local telephone exchange access lines for a one-year period will raise revenue to pay the cost of these improvements, and WHEREAS, a public hearing has been held before the Board of Representatives on August 3, 1999, to hear all persons interested in proposed Local Law No. 3 of 1999, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That proposed Local Law No. 3 of 1999 — Imposing an Additional $.20 Surcharge on Telephone Access Lines for One Year to Raise Revenue for the System Costs Associated with the Addition of a Crimes Records Management System and a Mobile Data Browser to the Enhanced 911 Emergency Telephone System in Tompkins County, be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the Office of the County Clerk, and one copy with the Secretary of State, RESOLVED, further, That any expenditure of these funds be approved by the County Administrator. SEQR ACTION: TYPE H-20 RESOLUTION NO. 172 — CREATION OF POSITIONS — EMERGENCY SERVICES DISPATCHERS - FIRE, DISASTER AND EMS MOVED by Mr. Evans, seconded by Mr. Totman. Ms. Kiefer asked if the Fire, Disaster, and EMS Office is currently short of staff. Mr. Shurtleff responded that the part-time number of positions they can hire is four and they are asking that it be increased to eight so they have a greater pool of people to call in on an emergency basis. He said this is not connected with any consolidation or centralization. Ms. Davis asked that in the event that the consolidation will require the hiring of additional dispatchers if these people will have priority in being selected. Mr. Shurtleff said yes, and that the individuals chosen at that time will come from the active civil -service list. Mr. Shurtleff reassured Ms. Davis that the hiring process will not be subverting any hiring practices that the County currently has on paper. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Blanchard and Schuler). RESOLUTION ADOPTED. WHEREAS, the Fire, Disaster and EMS Department wishes to create additional dispatcher positions to cover shift shortages, and 216 August 3, 1999 WHEREAS, it will be cost-effective for the department to have the flexibility of employing multiple part-time employees at straight -time instead of paying full-time employees overtime to cover the shortages, and WHEREAS, no new monies are needed to fund these positions, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That four (4) part-time positions equivalent of one half-time position at 20 hours per week of Emergency Services Dispatcher, labor grade L/12 (12/551), white collar, be created effective immediately. SEQR ACTION: TYPE II -20 RESOLUTION NO. 173 — AUTHORIZATION TO TRANSFER TITLE OF 1990 FORD VAN FROM TOMPKINS COUNTY TO CITY OF ITHACA MOVED by Mr. Evans, seconded by Ms. Davis. Mr. Meskill said the Sheriffs Department had intended on taking this vehicle to a surplus auction; however, this is an opportunity for intermunicipal cooperation and to work with a team made up of Ithaca College, Cornell Public Safety, the City of Ithaca, the State Police, Sheriffs Department, and the Mental Health Department. This van was originally given to the County on a grant for arson investigation in 1990. By transferring ownership of the van the County will no longer have to pay for insurance, liability, repairs, and maintenance, and will be the County's contribution in this effort. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Blanchard and Schuler). RESOLUTION ADOPTED. WHEREAS, it is important to provide for the vehicular needs of the Critical Incident Negotiations Team (CINT), an intermunicipal organization formed to provide a planned approach to hostage negotiations situations that occur from time to time in the County, and WHEREAS, the Tompkins County Sheriffs Department has a surplus vehicle at its disposal that will fill these needs for CINT, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That this vehicle is no longer needed for purposes of the department and is therefore surplus, RESOLVED, further, That the Sheriff of Tompkins County be authorized to transfer ownership of a 1990 Ford Van, VIN#1FMCA11U1LLB21018 to the City of Ithaca. SEQR ACTION: TYPE II -20 RESOLUTION NO. 174 - AUTHORIZATION TO CONTRACT — TOWER CO -LOCATION — OMNIPOINT COMMUNICATIONS ENTERPRISES, INC. MOVED by Mr. Evans, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, Omnipoint Communications Enterprises, Inc., hereinafter referred to as "Omnipoint," a wireless communications provider, desires a number of telecommunications sites in Tompkins County, and WHEREAS, it is in the interest of Tompkins County and its municipalities to promote co - location at existing communications tower sites, where possible, and WHEREAS, Omnipoint has requested co -location at a County site at the Tompkins County Public Safety Building, 779 Warren Road, Village of Lansing, which is one of five steel towers currently used by the County in its operation of the County -wide Communications System, and WHEREAS, Omnipoint will agree to a five-year lease in the amount of $1,200 per month, providing further for an annual four percent increase, per year, with additional extension options, and 217 August 3, 1999 WHEREAS, the County Attorney's Office is currently reviewing the proposed contract for final approval and implementation by September 1, 1999, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That Tompkins County enter into agreement with Omnipoint Communications Enterprises, Inc., to allow their co -location at the Warren Road site according to the general terms and conditions detailed above. SEQR ACTION: TYPE II -20 RESOLUTION NO. 175 — URGING THE GOVERNOR AND THE STATE LEGISLATURE TO RESTORE REIMBURSEMENT FOR D AND E FELONS IN THE COUNTY JAIL MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Governor's budget proposal eliminates reimbursement for Class D and E Felons housed in county jails, and WHEREAS, the Assembly and Senate have not included reimbursement in either of their budget proposals, and WHEREAS, the State now provides funding in the amount of $17 a day to all counties for the purpose of allowing counties the ability to house Class D and E Felons, and WHEREAS, the State originally changed the law to allow for counties to house Class D and E Felons to help eliminate the overcrowding of state prisons, and WHEREAS, not reimbursing counties for Class D and E Felons would have a negative impact on Tompkins County taxpayers in the amount of approximately $85,000, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the Tompkins County Board of Representatives hereby urges the Governor, the Senate and the Assembly to restore the $17 a day reimbursement to the proposed budget. SEQR ACTION: TYPE II -20 Individual Member -filed Resolution RESOLUTION NO. 176 — OPPOSING ANIMAL -SHOOTING CONTESTS (Referred to Health and Human Services Committee) MOVED by Ms. Kiefer, seconded by Mr. Stein. Ms. Kiefer said this resolution was prompted by the report given under privilege of the floor at the last Board meeting. She expressed concern that if this Board is silent that is as good as endorsing this kind of activity and since she feels this kind of killing contest sends the wrong message to young people given the increasing amount of violence in society she has brought this resolution forward. Mr. Proto agrees with comments made by Mr. Engman under privilege of the floor; however, he has a concern with the resolution because he feels it says more than it needs to say. He thinks hunting contests where a bounty is placed on animals such as this one does is something he cannot support. Mr. Proto said he is not willing to say hunting contests like this where putting a bounty on animals is something that leads to human violence. Mr. Lane said this is an issue that has two sides. He said when he first heard about this his initial reaction was that it didn't seem appropriate to have a contest such as this; however, having talked with farmers, he knows they do have problems because of woodchucks. Mr. Lane said he does not have 218 August 3, 1999 enough information to make a decision and suggested referring this to the Health and Human Services Committee. It was MOVED by Mr. Lane and seconded by Mr. Koplinka-Loehr, to refer this to the Health and Human Services Committee. Ms. Kiefer said she would rather see this voted on tonight because of the timing and because sending it to committee will defeat the purpose of acting this evening. Mr. Winch said he was not in attendance at the last Board meeting; however he watched the video of the meeting and discussed the issue with Mr. Pease who spoke at the last meeting. Mr. Winch said he has not had time to review the resolution because he received it only a few minutes prior to the Board meeting. He supports the motion to refer to the Health and Human Services Committee. A voice vote on the motion to refer to the Health and Human Services Committee resulted as follows: Ayes - 9 (Representatives Evans, Joseph, Koplinka-Loehr, Lane, Mink, Penniman, Todd, Totman, and Winch); Noes - 4 (Representatives Davis, Kiefer, Proto, and Stein); Excused - 2 (Representatives Blanchard and Schuler). MOTION CARRIED. Ms. Kiefer said the resolution does not mention hunting or shooting, nor does it single out a specific contest. She would like the Health and Human Services Committee to look into what authority the County has to deal with this animal. The point of this resolution is that she does not want a message to go out that it is fun to kill. Mr. Winch said if any Board member has questions they should submit them to him. WHEREAS, episodes of violent behavior, such as shootings at schools and offices, are occurring with increasing frequency and WHEREAS, human violence to animals can be seen as a symptom leading towards violence to humans, and WHEREAS, the Board of Representatives has been informed that an animal -shooting contest is planned for later this month, where a cash prize will be given to whoever shoots the most woodchucks, with the rationale being that woodchucks are problematic for farmers and others, and WHEREAS, condoning such shooting contests sends a message that one can solve one's problems by killing, now therefore be it RESOLVED, That the Tompkins County Board of Representatives opposes such animal - shooting contests in Tompkins County. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Mr. Todd, Vice Chairman, reported the Committee met on July 20`h. He commended Bob Nicholas, Airport Manager, for securing extra funds for Airport projects; part of these funds are reflected in the resolutions that appear on the agenda. Mr. Todd announced the Household Hazardous Waste Program has been approved by the State and they expect to have some construction take place soon and by the first of the year they will be open for business. He also reported on the Old 600 Road Bridge in the Town of Caroline, and said the road is going to be closed and Jonathan Wood, Deputy County Attorney, is proceeding with what needs to be done to remove that bridge. Mr. Todd said the Town of Caroline and adjacent neighbors have been notified. The next meeting will be August 10 at 9:15 a.m. 219 August 3, 1999 Mr. Stein asked if that was the same bridge we discussed last year where there was EMC concern about its being the only access to a Unique Natural Area. Mr. Todd said it was, and that the County had offered to give the bridge to Cornell, but they don't want it. Mr. Proto noted the bridge structure is holding the stream -bank in place, and therefore Facilities and Operations Chair, Barbara Blanchard, wrote offering the bridge to the two adjacent landowners with their answer due in August. RESOLUTION NO. 177 — AUTHORIZING ACCEPTANCE OF A SUPPLEMENTAL GRANT FROM THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) — SPECIAL AVIATION TRANSPORTATION PROGRAM — DESIGN AND CONSTRUCT MAIN SERVICE/EMERGENCY ROAD AT THE TOMPKINS COUNTY AIRPORT (PHASE II) — KNOWN AS KLINE BOULEVARD (PHASE II) (PIN NO. 3902.01) (CONTRACT NO. K#550535) MOVED by Mr. Todd, seconded by Mr. Proto, unanimously adopted by voice vote by members present. WHEREAS, the New York State Department of Transportation (NYSDOT) has offered a supplemental grant of $23,979 from the Special Aviation Transportation Program to cover costs in connection with construction of the airport service road project, known as Kline Boulevard, and WHEREAS, the supplemental grant has allowed us to take care of necessary work outside the scope of the original Kline Boulevard contract, and WHEREAS, the total grant amount, including the supplemental grant, is $223,979, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the supplemental grant offer from the NYSDOT of $23,979 be and hereby is accepted and that the County Administrator is authorized to execute the required documents, RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary agreement in connection with the proj ect, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE 11-2 RESOLUTION NO. 178 — AUTHORIZING ACCEPTANCE OF A SUPPLEMENTAL GRANT FROM THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) TO RELOCATE, MARK, AND LIGHT (MITL) A PORTION OF THE PARALLEL TAXIWAY TO RUNWAY 14/32 (APPROXIMATELY 1220' X 50') INCLUDING ASSOCIATED DRAINAGE AND GUIDANCE SIGNS (PHASE II) (PIN NO. 3902.94) — TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Ms. Kiefer, unanimously adopted by voice vote by members present. WHEREAS, the New York State Department of Transportation has offered a matching grant to a federal grant for $570,073 for Airport Improvement Project (AAIP) NO. 3-36-0047-31-99), and WHEREAS, the County of Tompkins desires to advance the project by committing funds for a local match, the funding shares being: FAA $570,073 NYSDOT $ 31,671 220 August 3, 1999 LOCAL $ 31,670 TOTAL $633,414 , and WHEREAS, if the County of Tompkins and/or the Federal Aviation Administration (FAA) notifies the NYSDOT that the County has requested and received an increase in Federal funding for the project based on increased eligible costs, the State share noted above shall be increased proportionately up to a maximum increase of 15 percent (15%), now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the grant offer from the NYSDOT for $31,671 (up to a maximum of $36,422) be and hereby is accepted and that the County Administrator is authorized to execute the required documents, RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary agreement in connection with the project, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE II -2 Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be August 5"'. Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the Committee has not met since the last Board meeting. At the next meeting on August 5th the Committee will discuss what assessment .date should be available on the Internet, alternatives for holding a public forum on the proposed 2000 budget, and the contract for insurance brokerage and claims management. RESOLUTION NO. 179 - ADOPTION OF LOCAL LAW NO. 4 OF 1999 - ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 70 OF THE LAWS OF 1999 FOR THE ELIGIBLE EMPLOYEES OF THE COUNTY OF TOMPKINS MOVED by Mr. Koplinka-Loehr, seconded by Mr. Winch. A voice vote resulted as follows: Ayes - 11, Noes - 2 (Representatives Davis and Kiefer), Excused - 2 (Representatives Blanchard and Schuler). RESOLUTION ADOPTED. WHEREAS, a public hearing has been held before the Board of Representatives on August 3, 1999, to hear all persons interested in proposed Local Law No. 4 of 1999, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That Local Law No. 4 of 1999 - Electing a Retirement Incentive Program as Authorized by Chapter 70 of the Laws of 1999 for the Eligible Employees of the County of Tompkins be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the Office of the County Clerk, and one (1) certified copy in the Office of the Secretary of State, RESOLVED, further, That this incentive may be used by any eligible employee who so chooses, provided that the department head has recommended a plan that will result in a financial savings equal to 50 percent of the base salary of the retiring employee over a two-year period following the retirement, 221 August 3, 1999 said plan to be reviewed and recommended upon by the County Administrator and the depailment's program committee, and to be approved by the Board of Representatives, RESOLVED, further, That departments shall continue to be responsible to pay the added cost to the retirement system that results from an early retirement, in addition to the department's regular Fringe Pool obligation, RESOLVED, further, That departments shall be obligated to return to the general fund balance of the County (through a reduced fiscal target) an amount equal to the difference between the State - mandated savings (essentially the annual salary) and the amount of additional payment due the Retirement System. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 180 — CHANGE IN POSITION — PARALEGAL — COUNTY ATTORNEY'S OFFICE MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman, unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Government Operations Committee, That the position of Paralegal, labor grade 0(65) (65/312), competitive class, be changed from 40 hours to 37.5 hours effective August 8, 1999. SEQR ACTION: TYPE H-20 Report from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee met on July 27th and had a report from the EMC on the status of the Lakesource Cooling project. The Committee also met with representatives of the community association in Jacksonville who spoke about the Cooperative Extension's Community Links program. They are very happy with the way that program is working. The Planning Department has developed a vision statement and this will be distributed to all Board members. Mr. Lane said the Committee also discussed the Community Development Block Grant program. The housing program has grown substantially since its inception and the discussion centered around the question of whether it is time to move the program outside the Planning Department for the administrative issues. James Hanson, Planning Commissioner, will be putting together some proposals for the Committee to consider. The Committee will hold another meeting to continue discussions about the relationship the County has to the Southern Tier East Regional Planning Development Board Report and Presentation of Resolution(s) from the Workforce Development Committee Mr. Stein, Chairman, reported the Committee has not met since the last Board meeting. He reminded Committee members that the next meeting will be August 16th at 9 a.m. RESOLUTION NO. 181 - APPROVAL OF THE TOMPKINS COUNTY WORKFORCE DEVELOPMENT BOARD BYLAWS MOVED by Mr. Stein, seconded by Ms. Kiefer. There was a friendly amendment offered and accepted to change the bylaws, Section 11 - "Members are also subject to the County's Conflict of Interest Policy" to "Members are subject to the County's Code of Ethics". A voice vote resulted as follows: Ayes - 13, Noes — 0, Excused - 2 (Representatives Blanchard and Schuler). RESOLUTION ADOPTED. 222 August 3, 1999 WHEREAS, Tompkins County has taken steps to organize a Workforce Development Board as required by the 1998 Workforce Investment Act, and WHEREAS, the current members of the Tompkins County Workforce Development Board have established Bylaws outlining the mission and purpose of the Workforce Development Board, and WHEREAS, the Bylaws are consistent with the requirements of the Job Training Partnership Act and the Workforce Investment Act, and WHEREAS, the Bylaws have been reviewed and approved by the administering entity, Broome County, of the Broome-Tioga-Tompkins Private Industry Council, of which Tompkins County is currently a member, and WHEREAS, the current members of the Tompkins County Economic and Workforce Development Committee have thoroughly reviewed and hereby recommend the approval of the Tompkins County Workforce Development Board Bylaws, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Workforce Development Board Bylaws be approved. SEQR ACTION: TYPE II -20 Mr. Koplinka-Loehr was excused at 7:52 p.m. following the vote on the Workforce Development Board bylaws. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today and discussed Y2K compliance of County computers. At this time there are only two laptop computers that have not been checked, and there are only two software systems they have concern about. He said the Committee reviewed proposals from the Web Site Project Team. Those proposals will go to the Leadership Council and the Government Operations Committee and then to the full Board. Ms. Mink asked that an article appear in the newspaper to say the County government is prepared for Y2K. Report from the Electric Power Committee Mr. Stein, Chairman, reported they are in the middle of the signup process and as of this afternoon a total of 1,061 applications have been received. Out of those received, 41 are from businesses and the rest are from residents. The ratio of forms is one from Tioga to every seven from Tioga County. However, in the past couple of days Tioga County has stepped-up its public information efforts. Mr. Stein said there have been interesting questions raised by callers such as whether or not someone living outside of Tompkins and Tioga counties can enroll in the program. The answer to this is yes, as long as they are within the NYSEG service area. As a result there have been approximately 30 signups from other counties. A second question has been from people wondering if they signup and later experience problems with their service, how they will get repairs. Mr. Stein explained that NYSEG is now a wires company and they will continue providing the conduit for the electric and the pipes for the natural gas. If NYSEG had the responsibility for repairs prior to this signup, they will continue to have the responsibility. Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, reported the Committee met this morning. Of note is the amount of serious interest being shown in a regional juvenile detention facility, though not in a regional jail. 223 August 3, 1999 Report from the Library Coordination Committee Mr. Proto, Chairman, reported a draft report has been produced and thanked Cathy Covert for coordinating the production of that document. Mr. Proto said the Committee will be meeting August 10`'' to review that report and asked that members submit proposed changes prior to that meeting. Mr. Proto also reported on the interconnectivity charge that has recently been appearing on telephone bills and said he is in the process of determining what schools in Tompkins County have received funds. Adjournment On motion the meeting adjourned at 7:05 p.m. 224 August 10, 1999 Special Meeting Called to Order Chair Mink called the meeting to order 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 10 Representatives; Excused: 5 (Representatives Davis, Evans, Joseph, Koplinka- Loehr, and Proto). Privilege of the Floor by the Public Ken Ivins, President, Chamber of Commerce, urged the Board to support the following resolution concerning the one-week sales and use tax exemption on clothing and footwear. RESOLUTION NO. 182 - ONE-WEEK SALES AND USE TAX CLOTHING AND FOOTWEAR EXEMPTION (Amended by Res. No. 4 of 2000) MOVED by Mr. Stein, seconded by Mr. Totman. A voice vote resulted as follows: Ayes - 9 (Representatives Blanchard, Lane, Penniman, Schuler, Stein, Todd, Totman, Winch, and Mink); Noes - 1 (Representative Kiefer); Excused - 5 (Representatives Davis, Evans, Joseph, Koplinka-Loehr, and Proto). RESOLUTION ADOPTED. Ms. Kiefer noted that were the exemption $100-$200 per item she would consider supporting it, but $500 goes way beyond helping lower income residents and would cover, for example, extravagant shoes. WHEREAS, the State of New York has exempted clothing and footwear costing up to $500 from state sales taxes during the period September 1-7, 1999 and January 15-21, 2000, and has authorized counties and municipalities with sales tax laws to do likewise, now therefore be it RESOLVED, That it is hereby enacted by the Board of Representatives of the County of Tompkins as follows: Section one. Receipts from sales of and consideration given or contracted to be given for purchases of clothing and footwear exempt from state sales and compensating use taxes pursuant to paragraph 30-a of subdivision (a) of section 1115 of the tax law shall also be exempt from sales and compensating use taxes imposed in this jurisdiction. Section two. This resolution shall take effect immediately and shall apply to sales made and uses occurring during the period commencing September 1, 1999, and ending September 7, 1999, and during the period commencing January 15, 2000 and ending January 21, 2000, as the case may be, although made or occurring under a prior contract. SEQR ACTION: TYPE II -20 Adjournment The meeting adjourned at 5:40 p.m. 225 August 17, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:33 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. Excused: 2 (Representatives Kiefer and Penniman). Mr. Joseph arrived at 5:43 p.m. Privilege of the Floor by the Public Judith VanAllen, Tompkins County resident and a member of the Coalition for Community Unity, spoke about a recent racially motivated incident in the Town of Caroline at a graduation party. She said at this party racial slurs were made and individuals used threats of violence and no one at the party tried to intervene or call the Sheriffs Department. Ms. VanAllen said the Coalition is coming together to urge concerned citizens to protest the violent attacks on these young persons and are trying to formulate a strategy to get rid of violence in the community. She asked that the County Board and all County departments and agencies aggressively pursue actions against hate crimes in the community. Marilyn Ray, member of the Coalition for Community Unity, also spoke of the recent racially motivated incident in the Town of Caroline. She said this is a wonderfully diverse community where this type of violence should not be accepted. Ms. Ray asked that the Board find a way to make sure that the decisions the Board makes, especially budget decisions, do not pit one group against another. Valerie White, parent of the young man who was the victim of the incident in the Town of Caroline, called the Board's attention to other racially motivated incidents such as Louisiana and New Orleans. She said the perpetrators said they were going to kill her son and she feels they were going to act on that threat. Ms. White said the law states that this type of threat is a misdemeanor and feels that this type of threat should be more than a misdemeanor. She said these are warning signs, and if something is not done about this type of situation then Tompkins County is going to end up in the national news because of a terrible thing happening here. Mr. Joseph arrived at 5:43 p.m. Erica Mims, Chair of the Community Affirmative Action Committee, spoke of the proposal that is going to the Government Operations Committee on September 2nd. The proposal is to institute the role of the Community Affirmative Action process in Tompkins County's employment process. Ms. Mims urged the Board to support this proposal. Privilege of the Floor by Board Members Ms. Blanchard, District No. 1 Representative, announced she is serving on the United Way's Campaign Committee as Tompkins County's representative and will be soliciting pledges from Board members and employees. Mr. Totman, District No. 9 Representative, said he went to Seneca Falls to the Empire State Farm Days and reported that the Daniel Carey Farm in the Town of Groton was recognized as the Farm of the Year. 226 August 17, 1999 Mr. Joseph, District No. 12 Representative, spoke of the recent death of Robin Whittlesey and said she was a very good friend and active in the war against racism. Mr. Joseph asked that the Board observe a moment of silence in her memory. Mr. Koplinka-Loehr, District No. 11 Representative, announced the second diversity training session for Board members will be held on September 1911 from 12:30 to 5:30 p.m. in the Human Services Building Conference Room. He reported on the Department of Social Services and said staff in that Department have been educating themselves and taking on diversity in a number of ways. He announced a new guide is available for taking civil service tests, and as of this week the Multicultural Resource Center has moved to West State Street. Presentation by the Department of Social Services Mary Pat Dolan, Commissioner of Social Services, provided the Board with an overhead presentation on current activities and programs and new initiatives the Department is involved in. A folder describing many of the Department's services was distributed to all Board members. Chair's Report Ms. Mink announced an event was recently held at which a check was presented to Tompkins County by Andrew Cuomo, Secretary of the Office of Housing and Urban Development, towards the County's First-time Homeowners program in Enfield, Caroline, Dryden, and the City of Ithaca. She said she was glad to hear so many representatives were in attendance to represent Tompkins County. She said enabling people to buy their own homes is a great way to bring taxpayer dollars back into the community. Ms. Mink provided an update on the Y2K Committee and stated they are in the process of reviewing a draft booklet that will be published in the Fall. Report from the County Administrator Mr. Erb announced he has selected Shawn Martel: Moore who will begin work on August 30 as the Interim Human Rights Director. He reported the bill regarding the 911 surcharge still has not been signed by the Governor and by his inquiries through Assemblyman Luster's office it appears it is only because the batch of bills that they send over in groups has not included this one yet. He believes it will be signed from indication from that Office. Mr. Erb reported on the exchange program that was held with Steuben County, and said presentations were made on workforce development and on their public works department, particularly their cooperation with municipalities. He said the overall interaction between county officials was very worthwhile. The topics that were of interest to Steuben County during their visit here included chartered government, the TCAT organization, and 911 operations. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director Mr. Squires reported that as Treasurer of the Industrial Development Agency he received a check today in the amount of $80,000 for the closing of the Kionix expansion project. He noted this is the first fee IDA has earned in a year. He said last week 2,070 letters went out to taxpayers to notify them of delinquent taxes prior to public advertising. He said he wants to make sure that the public understands that Ithaca City School tax is collected and enforced by Tompkins County. 227 August 17, 1999 Resolution(s) Added to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Authorization of New York State Dedicated Transportation Trust Fund Capital Project Agreement - Tompkins County Area Transit Authorize Application and Agreement for Federal Section 5311 and New York State Transportation Funding for a Capital Project to Purchase Six Buses for Rural TCAT Routes Allocation of Celebration Funds, Budget Adjustment and Appropriation - Latino Heritage Month Celebration Budget Adjustment - Workforce Development Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairmen permission to withdraw the following resolution(s) from the agenda: Award of Contract - Criminal Justice Services County -Wide Information Sharing Network (CISNET) Supporting the Publishing of Limited Assessment Data on the Internet Provided Certain Data are Deleted, Identification of all Users is Required, and Access to the Comprehensive Data Set is Restricted to Licensed Professionals Resolution(s) Approved Under the Consent Agenda There were no resolution(s) on the Consent Agenda. Approval of Appointment(s) Under the Consent Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following appointment(s) were made under the Consent Agenda: Office for the Aging Advisory Board David Hardie - term expires December 31, 1999 Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee met on August 12 and heard a report from Anthony Deluca, Mental Health Commissioner, on the passage of Kendra's Law (a mental health outpatient law) and the potential impact it will have on Tompkins County. The Committee also heard a report on the livable wage study from Marge Dill, Executive Director of the Human Services Coalition. David Stoyell of the Office for the Aging reported on the HOST (Housing Options for Seniors Today) program survey that was recently conducted on the availability of senior housing complexes in Tompkins County regarding the occupancy rates. Mr. Winch said occupancy rates are very high with few people if any on waiting lists. Mr. Stoyell did inform the Committee that there is a gap in the assisted -living portion of senior housing. Mr. Proto reported to the Committee that the Harm Reduction Coalition is still waiting to hear on its waiver application for the Needle Exchange Program. RESOLUTION NO. 183 - APPROPRIATION FROM CONTINGENT FUND AND FISCAL TARGET ADJUSTMENT — STAFF PSYCHOLOGIST - MENTAL HEALTH 228 August 17, 1999 MOVED by Mr. Winch, seconded by Mr. Evans. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Kiefer and Penniman). RESOLUTION ADOPTED. WHEREAS, funding from New York State for a Psychologist position has not been approved, and WHEREAS, funding was requested and denied in the 1999 Budget with the understanding that a mid -year request for funding may be made if State monies are unavailable, now therefore be it RESOLVED, on recommendation of the Health and Human Service and Budget and Quality Planning Committees, That $25,000 be appropriated from the Contingent Fund in order to fund a full- time Psychologist through the end of 1999, RESOLVED, further, That a permanent fiscal target adjustment of $65,000 be made in order that this position be continued indefinitely. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee met on August 10th at noon. At that meeting they discussed the information that was shared with the public works representatives from Steuben County. She said what was learned will give the Committee a lot of good insights into the way they may want things to operate here in Tompkins County. She said -the Committee discussed the HVAC in the Board Room and are trying to regulate the temperature and sound in the room. A professional acoustic team will be assessing the situation and making a recommendation on what can be done to make the acoustics better as well. RESOLUTION NO. 184 - AUTHORIZATION TO EXECUTE FUNDING AGREEMENT WITH NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) — BRIDGE CONSTRUCTION (BIN 3263110) SALMON CREEK ROAD OVER INDIAN FALLS CREEK MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, a Project for the Salmon Creek Road Bridge over Indian Falls Creek, BIN 3263110, P.I.N. 375253, (the "Project") in the Town of Lansing, is eligible for funding under Title 23 U.S. Code, as amended that calls for the apportionment of the costs of such program to be borne at the ratio of 80 percent Federal funds and 20 percent non -Federal funds, and WHEREAS, Resolution No. 166 adopted on August 15, 1997 approved the Project and authorized execution of an agreement with the New York State Department of Transportation regarding administration and funding of Scoping, Design (Phases I -VI), and ROW Incidentals, and WHEREAS, the County of Tompkins desires to advance the above project by making a commitment of 100 percent of the non -Federal share of the costs of construction, construction inspection and supervision, and WHEREAS, in order to expedite advancement of the Project and realize potential total project cost reductions, the New York State Department of Transportation requires the County to appropriate one hundred (100%) percent of the project costs and then file for reimbursement of eligible costs, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Tompkins County Board of Representatives hereby authorizes the County of Tompkins to pay in the first instance one hundred (100%) percent of the Federal and non -Federal share of the costs of construction, construction inspection and supervision work for the subject Project or portions thereof, 229 August 17, 1999 RESOLVED, further, That the sum of $240,000.00 is hereby made available within account D5111.54411, Bridge Contracts, to cover the cost of participation in the above construction phase of the Project, RESOLVED, further, That in the event the full Federal and non -Federal share costs of the Project exceeds the amount appropriated above, the Board of Representatives shall convene as soon as possible to appropriate said excess amount immediately upon the notification of the New York State Department of Transportation thereof, RESOLVED, further, That the Tompkins County Superintendent of Highways be and is hereby authorized to execute all necessary agreements, certifications or reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the County of Tompkins with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of Project costs and permanent funding of the local share of Federal -aid and State -aid eligible Project costs and all Project costs within appropriations therefor that are not so eligible, RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary agreement in connection with the Project, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE II -20 RESOLUTION NO. 185 - AUTHORIZATION TO EXECUTE FUNDING AGREEMENT WITH NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) — BRIDGE CONSTRUCTION (BIN 3314300) — RENWICK DRIVE OVER PLEASANT GROVE BROOK (Amended by Res. No. 87 of 2000) MOVED by Ms. Blanchard, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. WHEREAS, a Project for the Renwick Drive Bridge over Pleasant Grove Brook, BIN 3314300, P.I.N. 375231, (the "Project") in the Town of Ithaca, is eligible for funding under Title 23 U.S. Code, as amended that calls for the apportionment of the costs of such program to be borne at the ratio of 80 percent Federal funds and 20 percent non -Federal funds, and WHEREAS, Resolution No. 129 adopted on May 21, 1996 approved the Project and authorized execution of an agreement with the New York State Department of Transportation regarding administration and funding of scoping, design (Phases I -VI) and ROW incidentals, and WHEREAS, the County of Tompkins desires to advance the above project by making a commitment of 100 percent of the non -Federal share of the costs of construction, construction inspection and supervision, and WHEREAS, in order to expedite advancement of the Project and realize potential total project cost reductions, the New York State Department of Transportation requires the County to appropriate one hundred (100%) percent of the project costs and then file for reimbursement of eligible costs, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Tompkins County Board of Representatives hereby approves the above -subject project and authorizes the County of Tompkins to pay in the first instance one hundred (100%) percent of the Federal and non - Federal share of the costs of construction, construction inspection and supervision work for the subject Project or portions thereof, RESOLVED, further, That the sum of $460,000.00 is hereby made available within account D5111.54411, Bridge Contracts, to cover the cost of participation in the construction phase of the Project, 230 August 17, 1999 RESOLVED, further, That in the event the full Federal and non -Federal share costs of the project exceeds the amount appropriated above, the Board of Representatives shall convene as soon as possible to appropriate said excess amount immediately upon the notification of the New York State Department of Transportation thereof, RESOLVED, further, That the Superintendent of Highways of the County of Tompkins be and is hereby authorized to execute all necessary Agreements, certifications and reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the County of Tompkins with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of Project costs and permanent funding the local share of Federal -aid and State -aid eligible Project costs and all Project costs within appropriations therefor that are not so eligible, RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary agreement in connection with the Project, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be August 24th at noon. RESOLUTION NO. 186 — APPROPRIATION FROM CONTINGENT FUND — MICROWAVE SYSTEM REPAIRS — FIRE, DISASTER AND EMS MOVED by Mr. Evans, seconded by Mr. Totman. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Kiefer and Penniman). RESOLUTION ADOPTED. WHEREAS, the County Radio Communications System was designed as an 120 Channel, "looped" microwave system, and WHEREAS, an equivalent loading of 305 channels has overloaded the system and required a break in the loop to reduce resulting noise and interference levels, thus jeopardizing the system's redundancy, and WHEREAS, radio maintenance personnel have determined that the loading must be rebalanced in order to restore the loop and full functionality, and WHEREAS, this correction will require adjustments to each of the 240 service cards and other microwave equipment at the eleven transmitting sites, and the estimated repair cost is $20,000, and WHEREAS, the Fire Coordinator's 1999 budget will not support this needed repair, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That $20,000 be appropriated from the Contingency Fund to allow for necessary system corrections. SEQR ACTION: TYPE II -20 RESOLUTION NO: 187 - APPROPRIATION FROM CONTINGENT FUND FOR OPERATING FUNDS PREVIOUSLY SET ASIDE (OTHER THAN OVERTIME) - SHERIFF'S DEPARTMENT MOVED by Mr. Evans, seconded by Ms. Blanchard. Mr. Koplinka-Loehr reiterated a request on behalf of a Board member who could not be in attendance at this meeting, to provide the Board with 231 August 17, 1999 information on the 1999 budget versus 1998. Ms. West said this should be ready by the August 19 Board meeting. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Kiefer and Penniman). RESOLUTION ADOPTED. WHEREAS, the County appropriated $120,332 for the Sheriff to use at his discretion for the implementation of the 1999 budget at the Tompkins County Sheriffs Department, and WHEREAS, the Sheriff deems the greatest need for this remaining money is allocated to 3113- 51000 (Road patrol) payroll, now therefore be it RESOLVED, on recommendation on Public Safety and Budget and Quality Planning Committees, That the Director of Finance appropriate $51,668 to cover contractual raises and overtime, RESOLVED, further, That this dollar amount be a permanent increase to the fiscal target of the road patrol payroll. SEQR ACTION: TYPE II -20 RESOLUTION NO. 188 - AUTHORIZATION TO ACCEPT AN AWARD FROM THE STATE OF NEW YORK, DIVISION OF CRIMINAL JUSTICE SERVICES FOR A JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT AND APPROPRIATION FROM CONTINGENT FUND - CRIMINAL JUSTICE SERVICES MOVED by Mr. Evans, seconded by Mr. Lane. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Kiefer and Penniman). RESOLUTION ADOPTED. WHEREAS, Tompkins County is eligible for State of New York, Division of Criminal Justice Services Juvenile Accountability Incentive Block Grant (JAIBG), and WHEREAS, the intent of the JAIBG program is to provide states and units of local government with funds to develop programs to promote greater accountability in the juvenile justice system and develop enforcement plans to reduce juvenile crime, and WHEREAS, such funding is contingent upon a local match of 10 percent of the proceeds of the grant amount, and WHEREAS, said funding can and will provide network stability, training and digital imaging procedures for the Countywide Information Sharing Network, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the County Administrator or his designee be authorized and directed to enter into agreement with New York State Division of Criminal Justice Services for said funding, RESOLVED, further, That the following budget appropriation and adjustment be made by the Director of Finance: BUDGET APPROPRIATION: FROM: A1990.54400 Contingent Fund $1,876 TO: A3998.52206 Computer Equipment $1,876 JAIBG Grant BUDGET ADJUSTMENT: REVENUE: A3998.44389 Other Public Safety Aid $16,884 APPROPRIATION: A3998.52206 Computer Equipment $ 8,374 A3998.54412 Travel/Training $ 8,510 SEQR ACTION: TYPE H-20 232 August 17, 1999 Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, had no report. Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chair, reported the Committee met on August 5th and heard a report from Rick Erb on the progress on filling the Organizational Development position (formerly the Training Coordinator position). The Committee was informed this position will be filled around the first of October. Greg Potter, Director of Information Technology Services, provided the Committee with a summary of the Web Site Project Team Report. Mr. Koplinka-Loehr spoke of the public forum recommendations that are coming from the Public Information Advisory Committee, and said this year the focus will be on a three-part strategy with more focus being placed on the County Newsletter, the County's website, and having a question and answer panel with three parts: media, the public, and Board members. He asked that Board members check their calendars to see if there are any conflicts with the proposed date of September 28th. Mr. Koplinka-Loehr reported the Ethics Committee has been working on revising the financial disclosure form. At the meeting the Finance Director provided a report on activities and functions of the Finance Department. The next meeting will be September 2°1 RESOLUTION NO. 189 - APPROPRIATION FROM CONTINGENT FUND - REPLACEMENT PAY — PERSONNEL MOVED by Mr. Koplinka-Loehr, seconded by Mr. Joseph. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Kiefer and Penniman). RESOLUTION ADOPTED. WHEREAS, a Personnel Assistant in the Personnel Department has been absent from work for longer than two months, and WHEREAS, County Fiscal Policy allows the appropriation of contingency funds for the cost of replacing this employee, and WHEREAS, the cost of unbudgeted replacement pay in the amount of $6,245 has been incurred by the Personnel Department for the period May 31, 1999 - July 30, 1999, now therefore be it RESOLVED, on recommendation of the Government Operations, and Budget and Quality Planning Committees, That the following budget appropriation be made: FROM: A1990.54400 Contingency Fund $6,245 TO: A1430.51000 Regular Pay A1430.58800 Fringes SEQR ACTION: TYPE II -20 $4,996 1,249 RESOLUTION NO. 190 - AUTHORIZATION TO CONTRACT FOR INSURANCE BROKERAGE AND CLAIMS MANAGEMENT SERVICES MOVED by Mr. Koplinka-Loehr, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Department of Administration in conjunction with Purchasing Department has issued Request for Proposals (RFP) for insurance brokerage and claims management services, and WHEREAS, six firms responded to the RFP and, RESOLVED, on recommendation of the Government Operations Committee, That the County be authorized to enter into a multi-year contract with Haylor, Freyer, and Coon, AKA The Ithaca Agency, as 233 August 17, 1999 the lowest responsive bidder, for an amount not to exceed $37,000 per year beginning September 1, 1999 through August 31, 2002, payable from Administration's operating budget, RESOLVED, further, That the County Administrator or his designee be authorized to sign documents related to this contract. SEQR ACTION: TYPE II -20 RESOLUTION NO. 191 - AUTHORIZATION TO ACCEPT GRANT FUNDS AND BUDGET ADJUSTMENT — US GEOLOGICAL SURVEY MOVED by Mr. Koplinka-Loehr, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Information Technology Services Department, Geographic Information Systems (GIS) Program, has been awarded a grant by the US Geological Survey, and WHEREAS, the County has developed and/or purchased over forty GIS data sets that require the completion of Metadata records, and WHEREAS, the purpose of the grant is to provide funding to help organizations create descriptive information about digital geospatial data (Metadata) and to make those descriptions available for search and retrieval through a distributed, electronically connected network of public, Internet -based clearinghouses, and WHEREAS, the Information Technology Services Department will receive $4,200 to hire a part time and temporary GIS Technician to develop Metadata for approximately forty County framework GIS data -sets beginning in the fall of 1999, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the Information Technology Services Department is authorized to accept said funds, RESOLVED, further, That the Department is authorized to execute any and all agreements necessary to complete this project, RESOLVED, further, that the Director of Finance is authorized to make the following budget adjustment on his books: REVENUE: A1683.43989 Federal Aid $ 4,200 APPROPRIATION: A1683.51000 Salary $ 4,200 SEQR ACTION: TYPE II -20 Report from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be August 24th at 9 a.m. in the Scott Heyman Conference Room. Mr. Lane updated the Board on the issue of the EMC restructuring, and said the subcommittee met again and have agreed to bring a suggestion forward that he feels will allow a process that will keep municipal representation as long as those spots are filled by municipalities. Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee met yesterday and had a very lengthy agenda. At a recent committee meeting the committee discussed the Economic Strategy Plan and how members of the Board can respond and have input into the Plan. He said the committee will be establishing a working technical committee that will include membership from the County Board and TCAD staff has been going into the community to present the Plan. He said those members who have a particular interest in the plan will meet to discuss it and have an opportunity to spend some quality time discussing 234 August 17, 1999 concerns and interests; however, this meeting will not take place until after the 2000 budget process is complete. The Committee had a presentation on some ongoing matters from Commissioner Dolan that are going on in the Department of Social Services. There will be an announcement made shortly that the County has received a $571,000 for the employment retention program. This grant goes to Challenge Industries, however, it involves County funding in the amount of $25,000 each year for a two-year period. This grant is for supported employment in case management services for the most difficult -to - serve clients. These are people who are exempt from the welfare -to -work requirement and who have long-term alcohol and substance abuse problems. RESOLUTION NO. 192 - AUTHORIZATION TO APPLY FOR NEW YORK STATE ENERGY RESEARCH AND DEVELOPMENT AUTHORITY'S CLEAN - FUELED BUS PROGRAM FUNDS — TCAT MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the New York State Energy Research & Development Authority has solicited competitive proposals (RFP No. 492-99) for its Clean -Fueled Bus Program, and WHEREAS, the Clean -Fueled Bus Program will be awarded for up to 100 percent of the incremental vehicle costs (above the costs of a comparable diesel bus), and WHEREAS, Tompkins Consolidated Area Transit (TCAT) desires to buy up to (6) six hybrid - electric, low floor buses, to bring clean air and operational benefits of clean -fueled buses to people of Tompkins County, and to purchase one (1) trolley bus, and WHEREAS, the Ithaca -Tompkins County Transportation Council approved these projects in the 1999-2004 Transportation Improvement Program (Section 5309, page 80), and WHEREAS, the TCAT Board of Directors approved this application at its July 29, 1999 meeting and requests Tompkins County to apply for the NYSERDA funds on its behalf, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives authorizes a grant application for $1,200,000 to NYSERDA for Clean -Fueled Bus Program Funds on the behalf of TCAT, RESOLVED, further, That the proposed project budget is as follows: Federal FTA Section 5309 $1,814,000 Federal FTA Section 5307 26,000 NYS Match 230,000 NYS Dedicated Funds ('98) 200,200 NYSERDA 1,200,000 Local Match 230,000 Total: $3,440,200 SEQR ACTION: TYPE II -20 RESOLUTION NO. 193 - AUTHORIZING THE FORMATION OF A WORKFORCE INVESTMENT AREA UNDER THE WORKFORCE INVESTMENT ACT MOVED by Mr. Stein, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. WHEREAS, the Workforce Investment Act of 1998, that will replace the Job Training Partnership Act on July 1, 2000, require that there be established a "Workforce Investment Area", in which employment and training programs will be administered, and 235 August 17, 1999 WHEREAS, Tompkins County is presently a member -county of the Broome-Tioga-Tompkins Private Industry Council, and WHEREAS, Broome and Tioga County have taken official action to designate Broome and Tioga County as a Workforce Investment Area, and WHEREAS, the Tompkins County Workforce Development Board unanimously desire designation of Tompkins County as a single Workforce Investment Area, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives endorse and support the petitioning of the Governor of the State of New York to designate Tompkins County as a Workforce Investment Area under the Workforce Investment Act of 1998, RESOLVED, further, That the Chair of the Tompkins County Board of Representatives, or her designee is hereby authorized and directed to participate in such discussions, planning and development of programs that may be required to form the Workforce Investment Area, RESOLVED, further, That certified copies of this resolution be sent to the Governor of New York State, the Broome-Tioga-Tompkins Private Industry Council, and the New York State Department of Labor. SEQR ACTION: TYPE II -20 RESOLUTION NO. 194 — INCREASING THE STANDARD WORK WEEK OF ONE DEPARTMENT OF SOCIAL SERVICES DATA -ENTRY OPERATOR POSITION MOVED by Mr. Stein, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, New York State requires that information regarding clients and benefits be entered into its Welfare Management System, and WHEREAS, the number of full-time employees entering data into this system has been reduced by 25 percent over the past four years, and WHEREAS, despite reduced public assistance caseloads, nearly as many transactions are now being generated as when caseloads were at their peak, and WHEREAS, the Department can best manage the additional burden by leveraging the skill and specialized knowledge of its existing staff rather than increasing the number of staff persons dedicated to the function, and WHEREAS, changes in standard work hours require the approval of the Board of Representatives, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the standard work week for one (1) of the Department's Data -Entry Operator Positions be increased from 35 to 40 hours, RESOLVED, further, That no funds are needed to fund this position during the current year and the department has made adjustments in its 2000 budget to accommodate the increased costs. SEQR ACTION: TYPE II -20 RESOLUTION NO. 195 - CHANGING DEPARTMENT OF SOCIAL SERVICES ATTORNEY POSITION FROM HALF TO FULL-TIME MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. 236 August 17, 1999 WHEREAS, the Department of Social Services need for legal services has increased beyond the level that can be satisfied by current staff and contract attorneys, and WHEREAS, the Department's current half-time attorney already has experience and skill serving our needs and is amenable to increasing her time commitment to the department, and WHEREAS, given that the Department's expenditures for this position will be outside of the state's administrative cap, just 25 percent of the cost of this increase will be local share, and WHEREAS, changes in standard work hours require the approval of the Board of Representatives, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the .5 FTE DSS Attorney position be increased to a 40 hour FTE position, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his 1999 books to account for his staffing increase: BUDGET ADJUSTMENT REVENUE: A6010.44610 Federal Reimbursement $18,389 A6010.43610 State Reimbursement 9,195 APPROPRIATION: A6010.51000 Salary $29,422 A6010.58800 Fringe 7,356 RESOLVED, further, That no funds are needed to fund this position during the current year and the department has made adjustments in its 2000 budget to accommodate the increased costs. SEQR ACTION: TYPE II -20 RESOLUTION NO. 196 - AUTHORIZATION OF NEW YORK STATE DEDICATED TRANSPORTATION TRUST FUND CAPITAL PROJECT AGREEMENT — TOMPKINS COUNTY AREA TRANSIT MOVED by Mr. Stein, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, pursuant to State Finance Law Section 89-c, the New York Sate Legislature authorizes mass transportation grants for capital projects that are funded with 10 percent up to 100 percent funding, and WHEREAS, the New York State Department of Transportation desires to execute a Master Agreement with Tompkins County to simplify the process of State reimbursement of expenses for transit capital projects, and WHEREAS, the New York State Depai Intent of Transportation has authorized the payment of $467,488 in state funds to reimburse funds expended by Tompkins County in prior years, and to partially fund current transit capital projects by Tompkins County Area Transit (TCAT), and WHEREAS, these projects were approved by the Ithaca -Tompkins County Transportation Council, listed on the Transportation Improvement Program, and authorized by Tompkins County in applications for federal and state funding, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives authorizes the Master Agreement for New York State Dedicated Transportation Trust Funds and supplemental amendments be executed by the County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 197 - AUTHORIZE APPLICATION AND AGREEMENT FOR FEDERAL SECTION 5311 AND NEW YORK STATE TRANSPORTATION FUNDING FOR A CAPITAL PROJECT TO PURCHASE SIX BUSES FOR RURAL TCAT ROUTES 237 August 17, 1999 MOVED by Mr. Stein, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County is submitting a request for a grant of funds to the New York State Department of Transportation, pursuant to Section 5311, Title 49, United States Code, for a project to purchase six medium -duty buses to operate TCAT rural routes, and WHEREAS, the TCAT rural routes serve the Towns of Lansing, Danby, Ithaca, Dryden, and Caroline in Tompkins County and the Towns of Richford, Berkshire and Newark Valley in Tioga County, and are operated under contract by Tioga Transport, Inc., and WHEREAS, the Project funding sources are as follows: Federal Section 5311 $264,000 New York State Match 33,000 Tioga Transport, Inc. 33,000 New York State Dedicated Transportation Fund 270,000 TOTAL $600,000 WHEREAS, Tompkins County and the State of New York are entering into an Agreement which authorizes the undertaking of the Project and payment of Federal and State shares of the project, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives authorizes said application and agreement for this project and that the Contracts Coordinator/Risk Manager is authorized to sign the application and 1. Any and all Agreements between Tompkins County and the State of New York for the above named Project; 2. Any and all Agreements between Tompkins County and any third party subcontractors necessary to complete the project, if applicable; 3. Any Municipality/Vendor Contracts for the purchase and/or installation of vehicles and equipment, RESOLVED, further, That the $33,000 estimated local share described in the Federal Section 5311 Project Application is committed to this Project by Tioga Transport, Inc., the contract operator through a vehicle lease agreement with Tompkins County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 198 - ALLOCATION OF CELEBRATION FUNDS, BUDGET ADJUSTMENT AND APPROPRIATION — LATINO HERITAGE MONTH CELEBRATION MOVED by Mr. Stein, seconded by Ms. Davis, and unanimously adopted by voice vote by members present. WHEREAS, the Latino Civic Association of Tompkins County has requested funds to be appropriated to them for the Latino Heritage Month Celebration to be held from September 17"' through October 23`d, 1999, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Finance Director be authorized to appropriate $300 from A7550.54400 Celebrations to the Latino Civic Association for Latino Heritage Month, RESOLVED, further, That the County Administrator or designee be authorized to execute the necessary agreement with the Latino Civic Association, and RESOLVED, further, That the following budget adjustment be authorized: APPROPRIATION: A7550.54400 Program Expense, Celebrations $300 REVENUE: A7550.42270 Other Revenue, Celebrations $300 238 August 17, 1999 RESOLVED, further, That an appropriation from the Room Tax Fund Balance be made to offset the payment from Room Tax to Celebrations for this expense: APPROPRIATION FROM: A0908.0000 Room Tax Fund Balance $300 APPROPRIATION TO: A6475.54497 Tourist Attractions $300 SEQR ACTION: TYPE 11-20 RESOLUTION NO. 199 - BUDGET ADJUSTMENTS — WORKFORCE DEVELOPMENT MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Director of Finance be directed to make the following budget adjustment on his books: ECONOMIC AND WORKFORCE DEVELOPMENT COMMITTEE Workforce Development (#40) REVENUE: 6290.42770 Other Miscellaneous Revenue ($34,681) 6290.44959 Federal Aid $ 78,000 6290.44790 Federal Aid Job Training $199,149 APPROPRIATION: 6290.51000 Regular Pay ($12,002) 6290.52210 Office Equipment (300) 6290.52214 Office Furnishings 216 6290.54319 Program Supplies 530 6290.54330 Printing 300 6290.54333 Education and Promotion 600 6290.54342 Food 400 6290.54400 Program Expense (96,501) 6290.54414 Local Mileage 275 6290.54424 Equipment Rental 600 6290.54442 Professional Services (300) 6290.54452 Postage (1,200) 6290.54491 Subcontracts 351,572 6290.54618 Interdepartmental Charges 1,500 6290.58800 Fringes (3,222) Explanation: The Workforce Development Program has undergone tremendous change since the inception of the program in January 1999. The original budget reflected the anticipated administrative revenues and appropriations only. Since then, Tompkins County has assumed responsibility for the JTPA program as well as the administration of the Welfare -to -Work program. All revenues, including program revenues, are being directed from Broome County to Tompkins County. This was not originally anticipated but is welcome as Tompkins County gains greater autonomy as a result. The requested adjustments represent a more accurate budget based on the past six month's fiscal performance and the anticipated revenues/appropriations for the remainder of 1999. SEQR ACTION: TYPE II -20 Report from the Air Service Task Force Ms. Blanchard, Chair, reported the Committee met on August 13th and major points of discussion had to do with how the Airport is doing with the direct flight to Dulles. There hasn't been a significant improvement with that; they are still seeing a 33 to 35 percent load factor. This still needs to get up to approximately 50 percent. The good news is that US Airways is keeping that on their schedule. The Task Force reviewed the results of the personal visits to travel agencies. They received suggestions they 239 August 17, 1999 feel they can follow-up on and feel this was a very worthwhile effort that did not cost anything. Ms. Blanchard reported on the Airport marketing program. There is a three-month intensive campaign to emphasize the importance of the Dulles flight and what a person can do by flying directly to Dulles from Ithaca. The upcoming ads will concentrate on those areas where Tompkins County is competitive in fairs. Ms. Blanchard reported on the cost of the marketing program and said for 1999 they are running a $35,000 deficit from what was originally budgeted in the Airport's budget for marketing. Their strategy for filling in this gap is to allocate $10,000 from the Airport Fund Balance, make a request to the IDA for $10,000, and ask the strategic tourism program to contribute $5,000. They will be looking for the remaining from partnering with private business. She reported on emplanements and deplanements in June and July and said for the first time there was an increase of 5.11 percent in June and 4.2 in July. The next meeting will be September 17 at 8:30 a.m. Report from the Electric Power Committee Mr. Stein, Chairman, reported the whole process is moving along and the Board Office receives a lot of calls and enrollment forms each day. He reported there has been a great deal of confusion in the community because NYSEG Solutions is the company, who is covered by the Alliance's agreement and is also marketing on their own. He said NYSEG Solutions who covers a very large territory in New York State, has sent out 250,000 letters to their customers using mailing lists that in many cases had some peculiarities in them. The result has been confusion on the part of people in Tompkins and Tioga Counties who do not understand. He said although this is the same provider these are two separate programs. Although both rates are the same, the term is slightly longer with the Alliance and over time this will be a group who is building in numbers and will have strength to enter the market -place in time to get the best price. Report from Communications Capital Projects Committee Ms. Blanchard, Chair, reported the Committee will meet on August 24th following the Public Safety Committee. Report from the Public Safety Building Committee Mr. Joseph, Chairman, reported the Committee has not met since the last Board meeting. Report from the Library Coordination Committee Mr. Proto, Chairman, reported the Committee met last week and a copy of a finalized interim report from the Committee has been placed on all Board members' desks. Mr. Proto thanked Cathy Covert, Clerk of the Board, for the work she did compiling the report. Approval of Minutes of July 20 and August 3, 1999 It was MOVED by Mr. Winch, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, to approve the minutes of the July 20 and August 3, 1999 meetings as submitted. MINLITES APPROVED. Adjournment On motion the meeting adjourned at 7:26 p.m. 240 September 7, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 (Representative Lane arrived at 6:06 p.m.) Privilege of the Floor by the Public Erica Mims, Chair of the Community Affirmative Action Committee, spoke about the draft proposal the Board will be receiving to expand the membership of the Community Affirmative Action Committee. She said she invited two people this evening to speak who are interested in serving on the Committee. She stated she has worked with the two individuals in the Reach Diversity Study Circle which is an educational group and is chaired by Gino Bush, one of the individuals interested in becoming a member of the Committee. She asked the Board to take seriously the efforts the affirmative action community has done and the work they plan to do in the future. Ellen Bonn, Board of Literacy Volunteers in Tompkins County, thanked the Board for its support. She said last year over 200 people were served in the adult basic education and the English as a Second Language program. There are fifty active tutors in the program. She announced tomorrow is International Literacy Day and in observance of that there is an open house from 11 to 4 at the offices of Literacy Volunteers. There will be a tour of the facility and an opportunity to meet the Director, Dave Smith, and some of the board members and tutors. Gino Bush, Ithaca, expressed his interest in serving on the Community Affirmative Action Committee. He also spoke about the reach -diversity project he is involved with. Privilege of the Floor by Board Members Barbara Blanchard, District No. 1 Representative, announced TCAT once again is the national winner of an advertising campaign. They won first place with the American Public Transit Association's Ad Wheel Award Program. The awards were for an advertisement entitled "A Fare to Remember" and the newsletter "Streetwise". She also spoke about the article in the Ithaca Journal, September 7 issue, concerning the collaboration between the County's Environmental Management Council (EMC) and the County Board and fire and emergency group on the microwave towers project. She said the headline did not represent the nature of the story which was about the submission of the collaborative effort to the state EMC annual awards program for ways to do business between EMC's and county legislators. Peter Penniman, District No. 15 Representative, spoke about the fire in an apartment building he manages during the last Board meeting. He said he was impressed with all the help and efficiency among the police departments, fire departments, Red Cross, Crisis Center, and others involved. Chair's Report Ms. Mink spoke about the rally in the Town of Caroline for the Coalition for Community Unity and said it was a very moving experience. She said she appreciates the work that is being done in the community and the progress being made in the steps discussed. 241 September 7, 1999 Report from the Library Construction Committee Ms. Mink, Chair, said they will be going out to bid September 17. The committee looked at the finishes and design work and will meet again in October to open the bids and start renovation on the building. Report from the Countv Administrator Mr. Erb said he did not have a report. Report from the County Attorney Mr. Theisen said he did not have a report. Report from the Finance Director Mr. Squires said he did not have a report. Additions of the Resolution(s) to the Agenda On motion and duly seconded, and unanimously adopted by voice vote by members present, the following resolutions were added to the agenda: • Creation of Transportation Analyst Position - Ithaca Tompkins County Transportation Council • Reiteration of Endorsement of Passage of State and Federal Legislation Regarding Hate Crimes • Approval of Tourism Grant for the Greater Ithaca Art Trail • Authorize Submission of New York State Public Library Construction Grant Application Withdrawal of Resolution(s) from the Agenda Chair Mink granted Mr. Koplinka-Loehr permission to withdraw from the agenda the resolution entitled Adoption of Regular and Supplemental Reports of Footings of Assessment Rolls. Appointments Approved Under the Consent Agenda This item was deferred to the end of the meeting. Report and Presentation of Resolution(s) from the Public Safety Committee RESOLUTION NO. 200 - AWARD OF CONTRACT — CRIMINAL JUSTICE SERVICES COUNTYWIDE INFORMATION SHARING NETWORK (CISNET) MOVED by Mr. Evans, seconded by Ms. Blanchard. Mr. Benjamin, Deputy County Administrator, gave a brief history on how the project was formed. He said it has been underway for two years. He said analysis teams were established by the Criminal Justice Advisory/Alternatives to Incarceration Board to look at how to improve the criminal justice system in Tompkins County. As a result, 12 recommendations were considered. One of the recommendations was a better way of sharing information between the components of the criminal justice system. The recommendation was presented and approved by the Public Safety Committee. The system will provide information in a more real-time and more efficient and accurate way for decision -makers to be able do their job. He said it does not change jobs or areas of responsibility. He distributed copies of a brief description of the project. Mr. Benjamin took this time -to thank the following people for their work on this project: Criminal Justice Advisory/Alternatives to Incarceration Board members; Peter Meskill, former Chairman of the Public 242 September 7, 1999 Safety Committee; Charles Evans, current Chairman of the Public Safety Committee; past and present members of the Public Safety Committee; Barbara Blanchard, Chair of the Communications Capital Projects Committee; Lou Withiam, member of E911 Operations Committee; Jack Miller, Fire, Disaster, and EMS Coordinator; Mayor Cohen; Ithaca Police Chief Basile; and members of the Board of Representatives. Mr. Benjamin introduced the staff from his office involved with the project: George Hammer, Systems Administrator; and Tim Kessler, Systems Analyst. In addition he introduced Philip English, Program Manager, United States Department of Commerce National Telecommunication and Information Administration. Mr. English said the Department of Commerce project is a model program. Projects are selected that are exemplary and that will become a model or demonstration for other communities. He said Tompkins County was one of only six percent of the applicants that received a grant; 750 applications were reviewed and 46 were funded. He said the nation will look at Tompkins County as a model. Mr. Stein asked what the ongoing costs would be expected to be attributed to this program. Mr. English said this is a two-year federal project and once the funds run out it becomes the County's responsibility to sustain it. He said there will be cost benefits from this. Mr. Benjamin said the costs will essentially be for salaries and benefits for current staff at a proposed cost of $150,000. Ms. Kiefer asked how this information -sharing ability fits into the rest of the County's database design and information -sharing capabilities. Mr. Benjamin said the CISNET project is specifically public safety and the components that serve the public safety community. Mr. Totman said he spoke with some of the people mentioned that were supportive of the project, however, it is his impression that they are not 100 percent supportive. He said he is not opposed to the project but feels the Board and community should receive more information before action is taken. Mr. Lane arrived at this time. Mr. Stein said there have been concerns raised about the security and privacy of this system and the protection of individual's civil rights. He said he has been assured that appropriate protection is in place for privacy and that in particular if there is some concern that an individual has that their privacy is not being protected that there is some mechanism available to deal with a personal issue. Mr. Benjamin said there is an obligation with the people who collect the information to protect and preserve it. He assured the Board that the privacy issue is of the utmost importance to them and always will be. A voice vote resulted as follows on the resolution: Ayes - 14, Noes - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, Tompkins County issued a Request for Proposals (RFP) for software and consulting services in connection with the Countywide Information Sharing Network (CISNET), and WHEREAS, three (3) proposals were received and reviewed, with two (2) firms interviewed, and WHEREAS, the three firms were scored via survey by three selection committees that included members from the Management, Operational, and Technical aspects of the project, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County Administrator or his designee be authorized to execute contracts or any other agreements necessary for project completion with TRW Systems & Information Technology Group, Denver CO, in the amount of $462,741, for the software and consulting services to provide the Countywide Information Sharing Network with an interface that will be used to share information between Criminal Justice Agencies and Departments within Tompkins County, RESOLVED, further, That the County Administrator or his designee is hereby authorized to execute change orders totaling up to ten percent (10%) of the agreement amount, 243 September 7, 1999 RESOLVED, further, That funding for this contract is provided by a U.S. Department of Commerce Telecommunications and Information Infrastructure Assistance Program Grant (TIIAP) with matching Tompkins County capital project funds that have been previously approved. SEQR ACTION: TYPE 11-20 Mr. Evans, Chairman, said the committee met August 24`h. The committee heard a report from the Assigned Counsel that family court cases are up over 45 percent from last year. He said over 2000 cases were handled last year. STOP -DWI arrests remain high, however, arrests from motor vehicle accidents remain extremely low. He said a brief presentation will follow the introduction of the Countywide Information Sharing Network (CISNET) resolution. He reported the Probation Department has six individuals on electronic monitoring and have also started it as a sanction to the Drug Court. The Sheriff continues to analyze his budget and stated the State did not include reimbursement for D and E felons which will affect the 2000 budget by about $90,000. The new generators are being installed and the fuel contract has been signed for them. Omni Point is doing a stress analysis test on the tower at the Public Safety Building. It is expected to be operational by September 15t. The committee discussed the County disaster response. The next meeting is September 28th at noon. RESOLUTION NO. 201 - APPROPRIATION FROM CONTINGENT FUND FOR REPLACEMENT PAY AT THE SHERIFF'S DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Totman. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Sheriffs Department has employees who were disabled or injured and unable to perform their duty, and WHEREAS, the Fiscal Policy of Tompkins County allows for such replacement pay for employees who have been out longer than two months, now therefore be it RESOLVED, on recommendation of the Public Safety Committee and Budget and Quality Planning Committee, That the Director of Finance appropriate a total of $76,695 to the Sheriff's budget for replacement pay for six to eight employees encompassing the period of April 1, 1999 through July 31, 1999, RESOLVED, further, That the money be distributed to the following accounts: FROM: CONTINGENT FUND TO: UNIFORM DIVISION CORRECTIONS DIVISION SEQR ACTION: TYPE II -20 A1990.54400 $76,695 A3113.51000 A3113.58800 A3150.51000 A3150.58800 Regular Pay Fringe Regular Pay Fringe $28,628 7,157 $32,728 8,182 TOTAL 576,695 RESOLUTION NO. 202 - AUTHORIZATION TO ACCEPT AN AWARD OF A GRANT TO SUPPORT TRAINING FOR LOCAL INVESTIGATORS AND PROSECUTORS AT A CHILD FATALITY CONFERENCE MOVED by Mr. Evans, seconded by Mr. Joseph and unanimously adopted by voice vote. WHEREAS, the Deputy County Administrator for Criminal Justice Services has been notified of a grant award from a local foundation that wishes to remain anonymous in the amount of $7,500 to 244 September 7, 1999 support training for local investigators and prosecutors at a conference entitled "Investigation and Prosecution of Child Fatalities and Physical Abuse" to be held in Albuquerque, New Mexico, and WHEREAS, there is no current or future financial or program obligation for Tompkins County to accept this grant, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County Administrator or his designee execute all contracts related to this award, RESOLVED, further, That the Director of Finance is directed to make the following budget adjustment for 1999: BUDGET ADJUSTMENT FROM: (Revenue) A3989.42770 Other Miscellaneous Revenue $7,500 TO: (Appropriation) A3989.54412 Travel/Training $7,500 SEQR ACTION: TYPE II -20 RESOLUTION NO. 203 — CREATION AND CHANGE IN POSITIONS — PROBATION DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Joseph. Mr. Todd asked if in the future the amount it costs for increased hours be disclosed in resolutions. A voice vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Probation Department has formally been notified that Federal aid will be provided through the Ithaca Drug Treatment Court for funding of one (1) 40 -hour position of Senior Probation Officer effective September 1, 1999, and WHEREAS, the Probation Department also wishes to increase the hours of two (2) Probation Officer positions from 35 to 40 hours and no additional funding is needed, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That one position of Senior Probation Officer, labor grade P (16/597), 40 hours per week, is hereby created effective September 1, 1999, RESOLVED, further, That the hours of two positions of Probation Officer, labor grade N (14/582) are hereby increased from 35 to 40 hours effective immediately. SEQR ACTION: TYPE II -20 Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, briefly reviewed the budget review schedule for October that was distributed to Board members. He asked that this be discussed later in the meeting after Board members have had time to review it. He also spoke briefly about the letter sent to Senator Seward endorsed by the Committee concerning the tobacco settlement being used to offset State expenses. Mr. Koplinka-Loehr said there was significant discussion at the budget meeting about the role of committees and a proposal suggested that program committees prioritize this year. He noted committee chairs have the discretion as to how to prioritize. He feels this will be helpful. Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, said the committee met August 24th. He reported the restructuring proposal for the Environmental Management Council continues to be discussed. The committee heard a report from the transportation council concerning the long-range plan. The committee discussed Commercial Revitalization Grants and approved two of the three resolutions presented to the committee. The resolution not approved by the committee is a proposal from the Danby Federated Church to redo its 245 September 7, 1999 signage. It was felt the request did not meet the requirements. The other two resolutions are reflected on the Board agenda. In addition, he reported on one completed project approved in the commercial revitalization program in the Town of Groton. He said he had an opportunity to see the foot bridge which was one of the first grants approved. He will be requesting a presentation at a future meeting showing some of the projects. The committee received an update on two documents, the Natural Resources Inventory and the Unique Natural Areas Survey. Both documents will be distributed and explained to municipalities. He said $600,000 was received for the Community Development Grants for the County's Homeownership Program. He reported on the difficult situation with the Southern Tier East Regional Planning Board. A letter was received indicating that the County did not pay their dues and therefore have been "suspended" from the group. The County said it was disappointed in that action but continues to hope there will be changes in the leadership of that group and is still interested in issues of regional planning and willing to participate if it is felt the County is receiving services for its participation. For the present, the County's representatives will not be attending meetings at their request. He said a meeting will be held to see how the County wishes to proceed. RESOLUTION NO. 204 - APPROVAL OF COMMERCIAL CENTER REVITALIZATION GRANTS- SPEEDSVILLE COMMUNITY HALL ASSOCIATION MOVED by Mr. Lane, seconded by Mr. Proto. It was MOVED by Ms. Kiefer, to amend the amount to $3,390 which is the amount requested. MOTION FAILED FOR LACK OF A SECOND. A voice vote resulted as follows on the resolution: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, the Commercial Center Revitalization Advisory Committee (Advisory Committee) was assigned responsibility for providing advice on the award of grant funds for the revitalization of rural commercial centers, and WHEREAS, the Advisory Committee has reviewed the applications for funding and has made recommendations based on the program guidelines of the Commercial Center Revitalization Program, and WHEREAS, the recommendations of the Advisory Committee are within the budget for the Commercial Center Revitalization program, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That the following project be approved: Speedsville Community Hall Association (gazebo rebuilding) $3,400.00 RESOLVED, further, That the County Administrator be authorized to execute any contracts related to this project. SEQR ACTION: Speedsville Community Hall Association: TYPE II -2 RESOLUTION NO. 205 - APPROVAL OF COMMERCIAL CENTER REVITALIZATION GRANT- VILLAGE OF DRYDEN MOVED by Mrs. Schuler, seconded by Mr. Evans. It was clarified that the project is for facade renovations only. Mr. Lane said he represents the person involved with this and would like to abstain from voting. There was no objection. A voice vote resulted as follows: Ayes - 14, Noes - 0, Abstention - 1 (Representative Lane). RESOLUTION ADOPTED. WHEREAS, the Commercial Center Revitalization Advisory Committee (Advisory Committee) was assigned responsibility for providing advice on the award of grant funds for the revitalization of rural commercial centers, and WHEREAS, the Advisory Committee has reviewed the applications for funding and has made recommendations based on the program guidelines of the Commercial Center Revitalization Program, and WHEREAS, the recommendations of the Advisory Committee are within the budget for the 246 September 7, 1999 Commercial Center Revitalization program, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Committee, That the following project be approved: Village of Dryden (for Dryden Apartment Company) RESOLVED, further, That the County Administrator be authorized related to this project. SEQR ACTION: Village of Dryden (for Dryden Apartment Company) — TYPE II -7 Relations, and Education $3,665.00 to execute any contracts RESOLUTION NO. 206 — CREATION OF TRANSPORTATION ANALYST POSITION — ITHACA TOMPKINS COUNTY TRANSPORTATION COUNCIL MOVED by Mr. Lane, seconded by Mr. Stein, and unanimously adopted by voice vote. WHEREAS, through formal agreement with the State of New York , Tompkins County serves as the Host Agency for the Ithaca -Tompkins County Transportation Council (ITCTC), the Metropolitan Planning Organization for the Ithaca -Tompkins County area, and WHEREAS, in accordance with the Memorandum of Understanding signed by the Chair of the Tompkins County Board of Representatives, the ITCTC developed a Unified Operations Plan that states, "Personnel decisions of the Policy Committee will be reported directly to the County Board of Representatives", and WHEREAS, an additional staff person is needed for the ITCTC to fulfill its responsibility to maintain and update the travel demand model in accordance with the approved Unified Planning Work Program (UPWP), now therefore be it WHEREAS, the ITCTC Policy Committee has approved adding a second Transportation Analyst position to the staff of the ITCTC, and RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That one (1) position of Transportation Analyst, (13/676), labor grade M (13), 35 hours per week, competitive class, be created effective August 30, 1999, RESOLVED, further, That no new money is needed for the creation of said position and will only be funded so long as outside funding is covered. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, said the committee met September 2. The new Interim Human Rights Director, Shawn Martel -Moore, was introduced. He said the Public Information Advisory Board is taking the lead on the public forum on the budget which is scheduled for September 28 from 7:00 to 9:00. There will be three parts: a question and answer for both the media and public and then time for Board members to be available to answer questions informally. He reminded Board members the Diversity training is scheduled for September 19 from 12:30 to 5:30. He said the committee continued discussion and approved a resolution for putting Assessment data on the Internet. He announced the position of Director of Organizational Development is being posted. The timeline for the revaluation in 2000 was discussed and a chart is available for other Board members if they wish. The committee discussed in executive session the negotiations with AES Cayuga and it was agreed that Representative Kiefer will be attending the first negotiation session. A brief report was given concerning the Affirmative Action proposal. He said there was a significant discussion at the Department Head meeting and would like to continue the discussion about their involvement in the hiring process. It is being proposed that the section in the proposal to increase membership on the Community Affirmative Action Committee be separated out to allow it to move forward sooner. The committee approved a local law to adopt the "Code of Tompkins County". The committee also approved the revisions to the Financial Disclosure Form as 247 September 7, 1999 proposed by the Ethics Advisory Board. Mr. Squires updated the committee on the outstanding health insurance premiums for retirees. The committee approved a plan to standardize the payment process. RESOLUTION NO. 207 — INCREASE IN HOURS OF REAL PROPERTY SYSTEMS SPECIALIST POSITION AT DIVISION OF ASSESSMENT MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman, and unanimously adopted by voice vote. WHEREAS, the Division of Assessment has need for additional services from its Real Property Services Specialist, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the position of Real Property Systems Specialist, labor grade N(12), (12/730), white collar competitive class, be increased from 35.0 to 40.0 hours per week effective September 6, 1999, RESOLVED, further, That no new monies are needed for this change in 1999. SEQR ACTION: TYPE II -20 RESOLUTION NO. 208 — AUTHORIZATION TO EXECUTE A CONTRACT WITH THE WOMEN'S COMMUNITY BUILDING FOR USE OF FACILITIES MOVED by Mr. Koplinka-Loehr, seconded by Mr. Stein, and unanimously adopted by voice vote. WHEREAS, the County Personnel Office requires the use of space for Civil Service Examinations, and WHEREAS, the Women's Community Building will provide space as needed for $150 per examination, and WHEREAS, no new monies are needed, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the County Administrator or designee is authorized and directed to execute a contract between the County of Tompkins and the Women's Community Building for facilities use for the period of January 1, 1999 to December 31, 1999. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 209 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 5 OF 1999 — A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS, ORDINANCES, AND CERTAIN RESOLUTIONS OF TOMPKINS COUNTY INTO A MUNICIPAL CODE TO BE DESIGNATED THE "CODE OF TOMPKINS COUNTY" MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis. Ms. Kiefer said after reviewing the draft law she would like to propose deleting in Section 1-4, "Section K. Any local law or ordinance amending the Zoning Map" since the County does not have that authority. The County Attorney agreed to the change.. Ms. Kiefer asked for assurance that staff checked and approved the grammatical changes and other minor non -substantive changes made by the consultants. Mr. Theisen assured the Board that the Code was reviewed as proposed and far as it is known it is accurate. He said there may be small items discovered at a later time, but it was reviewed as closely as possible. A voice vote resulted as follows on the resolution: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. 248 September 7, 1999 WHEREAS, the Board of Representatives of Tompkins County has entered into a project for the codification of local laws and ordinances of Tompkins County for the purposes of increasing the effectiveness of county governmental administration, providing for greater public awareness of and access to county legislation, and protecting the health, safety, and welfare of county inhabitants, and WHEREAS, the proposed codification has been published in loose-leaf form and the Board of Representatives now desires to formally effect the adoption of said codification by enactment of a local law, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That a public hearing be held before the Board of Representatives in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, September 21, 1999, at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 5 of 1999 — A Local Law to Provide for the Codification of the Local Laws, Ordinances, and Certain Resolutions of Tompkins County into a Municipal Code to be Designated the "Code of Tompkins County". At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 210 - REITERATION OF ENDORSEMENT OF PASSAGE OF STATE AND FEDERAL LEGISLATION REGARDING HATE CRIMES MOVED by Ms. Davis, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote. WHEREAS, Tompkins County Board of Representatives in Resolution No. 31 dated the 16`1' of February, 1999, strongly supported and urged passage of bills in the 105th Congress (HR3081), New York State Senate (1038), and New York State Assembly (1573) which would make bias -related violence or intimidation a criminal offense, and WHEREAS, simply the intention to organize a hate group prompted a huge outcry from our constituency causing over 500 members of our community to gather and express opposition, and WHEREAS, physical violence and verbal abuse of a racially motivated nature continues to occur in our County causing individual harm to County residents (including incidents such as one that occurred on July 24, 1999 involving Jonathan Hamm, Kim June, and Collie White, III), as well as general community distress, and WHEREAS, major local political bodies (to wit: the City of Ithaca Common Council, the Ithaca City School District, and the Tompkins County Board of Representatives) have all passed resolutions supporting State and Federal prosecution of hate crimes, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the Tompkins County Board of Representatives reaffirms its support of making bias -related violence and/or intimidation criminal offenses and strongly urges passage of New York State Senate S1030, 106th Congress HR1082 and S622 bills, RESOLVED, further, That the Board of Representatives commends the New York State Assembly for passing bill A1573. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, said the committee has not met. He said the Committee will begin budget reviews tomorrow. He announced the September 9th meeting is cancelled. 249 September 7, 1999 RESOLUTION NO. 211 - APPROVAL OF TOURISM GRANT FOR THE GREATER ITHACA ART TRAIL MOVED by Mr. Stein, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, the Greater Ithaca Art Trail is proposing to create an ongoing opportunity for visitors and community residents to visit and experience art and the art making process, and WHEREAS, the symbolic kick-off of the Greater Ithaca Art Trail will be an open studio weekend on October 2"d and 3rd, 1999, and WHEREAS, the County has received a request for funding from the tourism grant program to provide assistance to the kick-off of the Greater Ithaca Art Trail, and WHEREAS, the Strategic Tourism Planning Board has reviewed this one-time request and recommended that the following funds be granted to support the Greater Ithaca Art Trail: • Advertising $6,000 • website development and maintenance $4,000 , now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the following grant be approved: Convention and Visitors Bureau $10,000 RESOLVED, further, That an appropriation from the Room Tax Fund Balance be made for this expense: APPROPRIATION FROM: A0908.0000 Room Tax Fund Balance $10,000 APPROPRIATION TO: A6475.54497 Tourist Attractions $10,000 RESOLVED, further, That the County Administrator be authorized to execute any contracts related to these projects. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 212 - AUTHORIZE SUBMISSION OF NEW YORK STATE PUBLIC LIBRARY CONSTRUCTION GRANT APPLICATION MOVED by Mr. Stein, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, Resolution No. 233 of 1998 authorized the purchase and renovation of the building at 115 East Green Street for the new Tompkins County Public Library, and WHEREAS, New York State Public Library Construction Funds may be available to provide additional funds for the construction of the new library, now therefore be it RESOLVED, on recommendation of the Library Construction Committee, That the Library Director be authorized to execute a grant application with New York State for Public Library Construction Funds, RESOLVED, further, That Tompkins County hereby certifies that matching funds will be made available in Capital Project Account HL 7480.59239.74.80 up to a total of $100,000. SEQR ACTION: TYPE II -20 Report from the Health and Human Services Committee Mr. Winch, Chairman, said the committee has not met. The next regular meeting is September 9th. The committee will begin their budget reviews tomorrow. 250 September 7, 1999 Report from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, said the committee met this morning and began budget reviews. The committee authorized the funding for the replacement of a very large culvert on Podunk Road in the Town of Enfield. The next meeting is September 16th and will continue to review budgets. Appointments Approved Under the Consent Agenda It was MOVED by Mr. Koplinka-Loehr, and duly seconded, and unanimously adopted by voice vote to waive the Rules of the Board to add to the Consent Agenda the following appointments to the Public Information Advisory Board. On motion, and duly seconded and adopted unanimously by voice vote, the following appointments to the Public Information Advisory Board were approved. Terms are two years with the expiration dates to be determined. Charles Brodhead — At -large Representative Jimmie Dunston — At -large Representative Geoff Dunn — At -large Representative Satomi Hill — At -large Representative Connie Kottmann — At -large Representative David Pelletier — At -large Representative Larry Roberts — At -large Representative Gordon Rowland — At -large Representative Budget Calendars Following a brief discussion and minor modifications, the Board approved the budget calendar for October. Report from the Air Services Task Force Ms. Blanchard, Chair, said the committee has not met. The next meeting is September 17t''. Report from the Communications Capital Projects Committee Ms. Blanchard, Chair, said the committee met August 24th and will meet again September 28th. The Committee discussed the Memorandum of Understanding and distributed draft copies of it. It is being reviewed by all parties involved and will next be discussed at the September 15th City's Planning and Development Committee meeting asking for their endorsement and adopting a resolution in support of the Department of Transportation relocation project. The physical work on the various sites for that project continues to move forward. She reported the E911 consolidation project space needs are complete and the fire and emergency services subcommittee are working on the operational plan. The microwave tower portion is expected to have a draft report from Dutch Hill Systems in a few weeks. The committee reviewed a proposed contract with LaBella Associates for services related to architectural and engineering work for the pre -schematic phase. Report from the Information Management Committee Mr. Evans, Chairman, said the committee met today and discussed a new project of remapping the soils in Tompkins County and putting that information in the GIS system. The committee also discussed organizing the GIS responsibilities between departments that provide that information and setting up a consistent map format and fee schedule among those departments. The operating systems 251 September 7, 1999 will be up to date by the first of the month for Y2K. There are three servers that need to be replaced: Health Department, Probation Department, and the one responsible for the mail files. Report from the Library Coordination Committee Mr. Proto, Chairman, said the committee met August 31St. The committee discussed at length the funding stream for the reading centers. He said the Town of Lansing is interested in library services and has invited several representatives and Janet Steiner to a meeting to discuss options. The Committee discussed various options for library structures and will be reviewing them at the next meeting. He brought to the Board's attention the State regents commission which Janet Steiner, Public Library Director, serves on, is looking at a recommendation to restructure public libraries and re -charter them along school district boundaries. He said more information about this will be available after September 30th' Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, said a group has been meeting and discussing a possibility of a halfway house. They are looking at two models. One is to designate a part of the jail and run a program out of there. The other is to have a stand-alone halfway house where people move out of the jail into the halfway house. The two issues discussed today is there would probably be a population of 6 or 7 people at a time in the halfway house and the staffing costs for 24 hours a day would probably make that prohibitive for a stand-alone operation. On the other hand, running something in the jail it was learned the Sheriffs authority to release people for the purposes that we were interested in is limited. As a result, there are two possibilities. One is to run a scaled-back operation within the jail and the other is look at the halfway house more broadly for drug and alcohol rehab programs, mental institutions, etc. He said at this point, the first option, the scaled-back operation, is the one that looks the most promising. Approval of Minutes It was MOVED by Mr. Winch, seconded by Mr. Todd, and unanimously adopted by voice vote, to approve the minutes of the August 10 and 17, 1999 meetings as submitted. MINUTES APPROVED. Adjournment The meeting adjourned at 7:19 p.m. 252 September 21, 1999 Regular Meeting Public Hearing - Proposed Local Law No. 5 of 1999 Chair Mink called the public hearing to order at 5:30 p.m. concerning proposed Local Law No. 5 of 1999 - A Local Law to Provide for the Codification of the Local Laws, Ordinances and Certain Resolutions of Tompkins County into a Municipal Code to be Designated the "Code of Tompkins County." Chair Mink asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:31 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives. Excused: 1 (Representative Kiefer). Representative Winch was excused at 6:52 p.m. Presentation of Proclamations Chair Mink presented the following proclamations: Catholic Charities Week in Tompkins County September 27 - October 4, 1999 to George Ferrari, Executive Director of Catholic Charities; and Sheriffs Week in Tompkins County September 19-25, 1999 to Peter Meskill, Tompkins County Sheriff Privilege of the Floor by the Public Donald Culligan, City of Ithaca, spoke regarding the Sheriffs Civilian Review Board that was created in 1991. He stated he served on the Board of Representatives for 30 years and spent the majority of that time on public safety issues. He said although the former Sheriff reluctantly agreed to the creation of the Civilian Review Board, he felt it provided a great tool for the Sheriff. He asked that the Board give consideration to having this type of board again. Sam Leonardo, City of Ithaca resident and former Chairman of the Sheriffs Civilian Review Board, said it was a real learning experience serving on this board. He provided the Board with a brief overview of how that board operated. He said of all the complaints that were about Sheriffs deputies, 75 to 80 percent were felt by the Review Board not to be valid. The Board discussed complaints, conducted interviews, consulted with the County Attorney, and then made recommendations to the Sheriff. Mr. Leonardo feels it is very important to have this kind of Board. Chair Mink asked Mr. Evans, Public Safety Committee Chairman, to take this issue under advisement and discuss it at the Public Safety Committee. Privilege of the Floor by Board Members Mr. Penniman, District No. 15 Representative, said he recently attended the NYSAC Conference in Lake Placid, New York. He said one workshop he participated in was on the subject of the tobacco settlement and how counties should use those proceeds. He said some counties have placed these funds in their 2000 budget. He feels this Board needs to start discussing how it plans to use those funds. He said a 253 September 21, 1999 resolution brought by Representative Stein pertaining to looking at the definition of a property tax exemption was accepted by NYSAC. Mr. Stein, District No. 3 Representative, also spoke of his attendance at the NYSAC Conference in Lake Placid, New York. He said he is a member of NYSAC's Intergovernmental Committee and the resolutions he brought forward were readily accepted by the NYSAC Board and received support from other counties. Other issues discussed at the Conference included: the growing cost of Medicaid and its burden on counties, Pre -K mandate services and who should pay, proxy voting at NYSAC meetings, and the permanent removal of sales tax on clothing. He stated at this time relatively few number of counties have elected to permanently remove this tax. Mr. Lane, District No. 14 Representative, spoke of Hurricane Floyd and the possibility that it could 'have passed through this area. He commended Chair Mink for calling a meeting of emergency services personnel to ensure proper procedures are in place in Tompkins County to handle a potential emergency situation. Mr. Lane also announced Hazard Awareness Day will take place on September 25"' from 10 a.m. to 1 p.m. During this event the public will have the opportunity to tour the Dr. Donald H. Crispell Flood Control Project. Mr. Proto, District No. 7 Representative, reminded Board members that fire departments should be encouraged to apply for monies available through the New York State Archives. He also asked the Ithaca Journal reporter in attendance to take a message to the Ithaca Journal concerning the editorial about the library requesting more staff and that Board members were surprised to see the request. He said it was not a surprise and that the Public Library Director has always been up front with the Board about additional staff needed. Mr. Koplinka-Loehr, District No. 11 Representative, announced a neighborhood mixer will take place at the Human Services Building on September 23rd from 12 to 6 p.m. He also said he and Peter Penniman will be supporting AIDS Work of Tompkins County by participating in the AIDS bicycle ride around Cayuga Lake. Chair's Report Ms. Mink reported that since the Y2K Network was created nine months ago to counter panic raising up it has finished its task. The Y2K Booklet will be distributed in this Friday's issue of the Ithaca Journal and also in places throughout the community. She said the message is extremely ensuring in all areas that people had expressed concern about. In this community there will not be any breakdown in services as far as they can tell. Ms. Mink complimented Wendy Skinner, Public Information Coordinator, for all her work on this. Appointments Ms. Mink had no appointments. Report from the County Administrator Mr. Erb reported on the tobacco settlement and said he is confident counties will receive these funds next summer. He said while this Board goes through the 2000 budget process it needs to keep this settlement in mind. Mr. Erb reported there will be a seminar at tomorrow's Department Head meeting on workforce violence and prevention. This will be continuing throughout County government, especially because of the many random acts of violence recently. 254 September 21, 1999 Report from the County Attorney Mr. Theisen reported a revised financial disclosure form is being proposed. He will speak to that at the appropriate time on the agenda. Report from the Finance Director Mr. Squires reported this is the time of year his Office notifies taxpayers whose properties are subject to foreclosure; about 200 certified notices were sent. At this time there are $900,000 worth of back taxes on the 200, of which 85 are residential properties with $58,000 owed. Last year when this process was over there were 28 parcels. Mr. Squires also reported the Library project will be going out to bid on October 27 and he anticipates bids will be issued in November. Resolution(s) Added to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Appropriation from Contingent Fund For Printing and Distribution of Y2K Booklet Authorizing Acceptance of FAA Grant Amendment No. 1 ALP Project No. 3-36-0047-30-98 Being a Revision of the Grant Description and an Increase in the Grant Amount to Allow for Purchase of a Front End Loader - Tompkins County Airport Withdrawal of Resolution(s) from the Agenda There were no resolution(s) withdrawn from the agenda at this time. Following the report from the Public Safety Committee, the resolution entitled Authorization for Mandate Classification Reconfiguration for Inmate Medical Cost was withdrawn from the agenda. Approval of Resolution(s) Under the Consent Agenda. It was MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present, to approve the following resolution(s) under the Consent Agenda: RESOLUTION NO. 213 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the consent agenda. RESOLVED, on recommendation of the Health and Human Services, Facilities and Infrastructure, and Government Operations Committees, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH AND HUMAN SERVICES Office for the Aging (#41) Revenue Acct Title Amt Approp Acct Title(s) 6794 43808 State Revenue $1,680 6794 51000 Salary 6794 43808 State Revenue 420 6794 58800 Fringes 6794 43808 State Revenue 1,580 6794 54442 Prof. Services 6794 43808 State Revenue 20 6794 54472 Telephone 6794 43808 State Revenue 37 6794 54414 Mileage 6794 43808 State Revenue 75 6794 54452 Postage 6794 43808 State Revenue 130 6794 54330 Printing 255 September 21, 1999 Explanation: Increase in State Revenue for College for life-long Learning. FACILITIES AND INFRASTRUCTURE Airport (#45) Revenue Acct Title Amt Approp Acct Title(s) CT599 Airport Fund Balance $10,000 5610 54333 Education and Promotions Explanation: Money needed to cover the expenses relating to the Marketing Campaign. GOVERNMENT OPERATIONS Assessment (#43) Revenue Acct Title Amt Approp Acct Title(s) 1355 43089 Other State Aid $20,0001355.54442 Prof. Services SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Health and Human Service Committee Mr. Winch, Chairman, reported the Committee met on September 9th and heard from John Andersson about adjustments in Environmental Health Fees. Following discussion, the Committee approved minimal changes to that fee schedule. Mr. Winch reported that Ann Gifford of Cooperative Extension gave the Committee an overview of the NYSEG Powers Program. This is a financial management plan that was put into effect by the Public Service Commission as part of energy deregulation. He reported Cooperative Extension also received a grant for a radon -testing program. They will target 50 homes in Tompkins County and provide suggestions to residents on how to rectify problems with radon. RESOLUTION NO. 214 - AUTHORIZATION FOR MEDICAL SOCIAL SERVICES — TOMPKINS COUNTY HOME HEALTH CARE — HEALTH DEPARTMENT MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County Health Department currently operates a certified home health agency (Tompkins County Home Health Care) and is interested in adding medical social services to its operating certificate, and WHEREAS, the provision of medical social services will meet the needs of patients with complex family issues and to assist health department staff in coordinating appropriate resources, and WHEREAS, the addition of a Medical Social Worker would enhance our agencies ability to obtain managed care contracts, preferred provider status and further our goal of reaching certification through Joint Commission Accreditation Healthcare Organizations (JCAHO), and WHEREAS, the quality improvement committee and the Professional Advisory Committee has repeatedly recommended the addition of a Medical Social Worker based on needs identified through patient record reviews, and WHEREAS, the department has proposed the addition of a Medical Social Worker through the 2000 budget process as part of the base budget, now therefore be it RESOLVED, on recommendation of the Health and Human Services Committee, That the Health Department is authorized to seek approval from the New York sate Department of Health to add medical social services to its operating certificate. SEQR ACTION: TYPE II -20 256 September 21, 1999 Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chair, reported the Committee met last week. He said the public budget forum will be held on September 28 from 7 to 9 p.m. in the Human Services Building. He hopes that the public will attend and provide the Board with input on the proposed 2000 budget. Mr. Koplinka-Loehr also reported that the second of three diversity training sessions was held on September 19`''. He said they got beyond information and into best practices and will continue to move forward on this issue along with the City of Ithaca and the Ithaca City School Board. He also stated that the August Personnel report shows the County is continuing to improve its minority hiring. RESOLUTION NO. 215 - AWARD OF CONTRACT - INFORMATION TECHNOLOGY SERVICES - PURCHASE AND INSTALLATION OF TELECOMMUNICATIONS SYSTEM MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Finance and Information Technology Services Departments have solicited for proposals in accordance with the New York State Contract for Telecommunications Systems, and WHEREAS, only one (1) proposal was received due to distributor territory constraints established by Nortel Networks, and WHEREAS, the Tompkins County Finance and Information Technology Services Departments have reviewed the bid and found it to be acceptable, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the County Administrator, or his designee, be authorized to execute a contract for the project with All -mode Communications of Freeville, NY in the amount of $303,121 for the purchase, installation, and upgrade of various components of a new telecommunications system at the Courthouse Complex, Biggs B, Mental Health, Public Safety, Fire Disaster and EMS/Airport, and Human Services Building locations, RESOLVED, further, That the County Administrator, or his designee, is hereby authorized to execute change orders totaling up to ten percent (1 0%) of the agreement amount, RESOLVED, further, That funding for this contract is provided in the Information Technology Services Capital Program fund HF1687. SEQR ACTION: TYPE II -20 RESOLUTION NO. 216 - ADOPTION OF AMENDED ANNUAL DISCLOSURE FORM MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman. Mr. Theisen said General Municipal law requires all local governments to have financial disclosure forms and if this Board does not adopt its own, the State form would have to be used. Our existing form is similar to the State's and it is the least restrictive possible. We did an experiment when we adopted our form by allowing a person who filed last year to check off a box stating there has been no changes since the previous year, and attach a copy of the previous year's form. However, in almost all cases a copy of the previous year's form was not attached, which meant the Board Office had to do this. Mr. Theisen noted that forms must be filed annually by all elected officials and "key employees"; the Board determines the list of key employees; the forms to do not apply to advisory boards. Mr. Stein said he supports the concept of financial disclosure; however, he finds some of the questions on the form troubling. If someone owns stock in a company that has nothing to do with Tompkins County, he does not feel that people should have access to that information. The basic purpose of the disclosure form is to 257 September 21, 1999 identify conflicts of interest. He said too many people in public office have their private life exploited and this unfortunately pushes some people out of public office. Mr. Proto said he agrees with the comments made by Mr. Stein. He asked who determines what categories will be listed on the form. Mr. Theisen said the State form has more categories than the County's . Mr. Proto said he feels people should be required to also list mutual funds. Mr. Winch said he will vote against the form for the reasons mentioned by Mr. Stein. A voice vote resulted as follows: Ayes — 11; Noes - 3 (Representatives Proto, Todd, and Winch); Excused - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, this Board has adopted Local Law No. 2 of 1997 that amends the Tompkins County Code of Ethics, and WHEREAS, this Local Law authorizes the Board of Representatives to adopt and amend the Annual Disclosure Form by Resolution, and WHEREAS, the Ethics Advisory Board desires to make amendments and clarification in said Disclosure Form, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the existing Annual Disclosure Form is hereby amended. The amended version shall be dated September 1999, and is available for inspection in the office of the Clerk of the Board of Representatives. SEQR ACTION: TYPE II- 20 RESOLUTION NO. 217 - SUPPORTING THE PUBLISHING OF LIMITED ASSESSMENT DATA ON THE INTERNET PROVIDED CERTAIN DATA ARE DELETED, IDENTIFICATION OF ALL USERS IS REQUIRED, AND ACCESS TO THE COMPREHENSIVE DATA SET IS RESTRICTED MOVED by Mr. Koplinka-Loehr, seconded by Mr. Evans. Mr. Winch said he feels this is exposing people beyond what is necessary and that as little information as possible should be available. Mr. Penniman said this information is already available at the Assessment Office, and that this information will only be available to specific individuals upon them registering. Mr. Proto said whether this resolution passes or not, the same information will continue to be available in the form it has always been. Mr. Koplinka-Loehr said this is a matter of control; that if the County does not put a policy into place on how it wants to control the information that is out there, others will put more information than the County would like. Following discussion, it was agreed that the term "licensed professionals" in the last Whereas and second Resolved would be changed to "credentialed professionals". A voice vote resulted as follows: Ayes - 10, Noes - 4 (Representatives Proto, Todd, Totman, and Winch); Excused - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Assessment Department maintains an extensive database of real property information, and WHEREAS, this database is required by law to be available to the public, and is so available at the County Assessment Department, and WHEREAS, nearly all of the database is subject to Freedom of Information requests, and 258 September 21, 1999 WHEREAS, the Board of Representatives has strong concerns about protecting the privacy of residents from unnecessary publication of information about individual residents, and WHEREAS, the City of Ithaca and State of New York have taken steps to publish portions of this database on the Internet, and WHEREAS, in response to a request for public input, the Board of Representatives has heard residents express significant concerns about privacy and use of data, and WHEREAS, the County Assessment Department has a strong interest in ensuring that correct annual data are published, and WHEREAS, the Board of Representatives believes that, consistent with respecting residents' right to privacy, certain data can be available to the general public via the Internet, and WHEREAS, the Board of Representatives believes all users accessing this database via the Internet should have to identify themselves, and WHEREAS, the Board of Representatives believes that Internet access to the comprehensive database should be restricted to certain credentialed professionals, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the Board of Representatives supports the publishing of certain assessment data on the Internet provided that at least the information concerning exemptions and property -owners' names is deleted from general publication to all users, RESOLVED, further, That all users will be required to provide both their e-mail addresses and their names, postal addresses, and telephone numbers, and that access to the comprehensive data will be password protected, with passwords annually licensed only to professionals credentialed in fields relating to real property administration and transfers, RESOLVED, further, That Tompkins County will not put any assessment data on the Internet until after the County -wide revaluation is completed in 2000, and that before any final decision is made as to what information and in what form the information will be posted, the Assessment Department must get agreement on the specifics from the appropriate committee of the Board and the Tompkins County Board of Representatives, RESOLVED, further, That the Assessment Department will report on this topic to the appropriate Board committee on an annual basis. SEQR ACTION: TYPE II -20 Mr. Winch was excused at this time. RESOLUTION NO. 218 - ADOPTION OF LOCAL LAW NO. 5 OF 1999 — A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS, ORDINANCES AND CERTAIN RESOLUTIONS OF TOMPKINS COUNTY INTO A MUNICIPAL CODE TO BE DESIGNATED THE "CODE OF TOMPKINS COUNTY" MOVED by Mr. Koplinka-Loehr, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, a public hearing was held on September 21, 1999 by the Board of Representatives of Tompkins County, notice of which was given as required by the Municipal Home Rule Law and the Open Meetings Law of the State of New York, and WHEREAS, all interested persons were given an opportunity to be heard with respect to the enactment of said local law, and WHEREAS, at said public hearing the Board of Representatives considered the enactment of proposed Local Law No. 5 of 1999 entitled A Local Law to Provide for the Codification of the Local Laws, Ordinances, and Certain Resolutions of Tompkins County into a Municipal Code to be Designated the "Code of Tompkins County", now therefore be it 259 September 21, 1999 RESOLVED, on recommendation of the Government Operations Committee, That Local Law No. 5 of 1999 entitled A Local Law to Provide for the Codification of the Local Laws, Ordinances, and Certain Resolutions of Tompkins County into a Municipal Code to be Designated the "Code of Tompkins County" is hereby adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the Office of the County Clerk, and one copy with the Secretary of State. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee held its regular meeting this morning and also began departmental budget reviews. She announced the construction trailer that has been in the parking lot for several months will be removed on September 23, 1999. She reported the Solid Waste Division received a ten-year permit for the Household Hazardous Waste Facility. This was the first time that bid documents have been prepared by Solid Waste Staff. There will be a request to amend the Household Hazardous Waste capital project so that improvements can be made to the recycling facility at the same time. Ms. Blanchard reported recycling revenues are ahead of budget by $15,000. Cardboard and newspaper are big sellers in the recycling market. RESOLUTION NO. 219 — AUTHORIZING ACCEPTANCE OF FEDERAL AVIATION ADMINISTRATION (FAA) GRANT AMENDMENT NO. 1 AIP PROJECT NO. 3-36-0047-30-98 BEING A REVISION OF THE GRANT DESCRIPTION AND AN INCREASE IN THE GRANT AMOUNT TO ALLOW FOR PURCHASE OF A FRONT END LOADER — TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, the County has previously accepted a grant in the amount of $661,588 in part to provide for the purchase of a 4.5 acre parcel of land contiguous to airport property, and WHEREAS, the land purchase is not possible at this time, and WHEREAS, the FAA by a letter dated September 2, 1999, has agreed to amend the language of the original grant agreement and increase the grant amount to $683,024 to allow for the purchase of a Front End Loader, and WHEREAS, the amended grant, in addition to helping to pay for Phase I of the Parallel Taxiway Relocation will help pay for the Front End Loader as follows: FAA Share (90.0%) Account No. HT5601.44592 $291,436.00 NYSDOT (5.0%) Account No. HT5601.43592 $ 16,191.00 Local Share (5.0%) Account No. HT5601.45031 $ 16,191.00 Total HT5601.59239 $323,818.00 RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the amended grant offer from the FAA of $683,024 be and hereby is accepted and the County Administrator is authorized to execute the required documents. SEQR ACTION: TYPE 11-2 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, said the committee has completed budget reviews. The next regular meeting is scheduled for September 28. 260 September 21, 1999 RESOLUTION NO. - AUTHORIZATION FOR MANDATE CLASSIFICATION RECONFIGURATION FOR INMATE MEDICAL COST Mr. Joseph said this year the Jail incurred extraordinary expenses in Jail medical services and there is not enough in that budget line to pay for those costs. Although there is no disagreement that these expenses have to be paid for, there are other costs in the Jail Medical budget line that do not fit the definition of a Class A mandate. He suggested having a separate line for these expenses or to deal with each of these costs on a case-by-case basis. The Board directed Sheriff Meskill that he is not to spend all of the money in the Jail Medical line, but to come in for funds when these types of situations occur. Chair Mink gave Mr. Evans permission to withdraw this resolution from the agenda at this time. RESOLUTION WITHDRAWN. Report and Presentation of Resolution(s) from the Budget and Quality Planning Committee Mr. Joseph, Chairman, distributed copies of the Committee's October budget review schedule. He announced all regular Committee meetings for the month of October have been cancelled. RESOLUTION NO. 220 - SCHEDULING A PUBLIC HEARING ON THE 2000 TOMPKINS COUNTY BUDGET AND ON THE 2000-2004 TOMPKINS COUNTY CAPITAL PROGRAM MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Quality Planning Committee, That a public hearing be held before the Board of Representatives at Board Chambers (or other place to be determined); Board Chambers located at the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on November 9, 1999, at 7:00 o'clock in the evening thereof concerning the review of the 2000 Tompkins County Budget and on the 2000-2004 Tompkins County Capital Program. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 221 - TO CLARIFY THE COUNTY'S POLICY ON THE USE OF HEALTH INSURANCE REBATES (Reconsidered October 5, 1999 and Failed) MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman. There was discussion on how the County should handle a reserve for this money. Mr. Joseph said he agrees with Board members who feel this money should be used to cushion the health insurance account; however, he does not think this should be done by placing it with several other little reserves. He feels this should be placed directly in the General Fund. Mr. Koplinka-Loehr felt the money should be placed into a specific fringe pool for health insurance increases. He said that because of the huge swings in health insurance rates, this would level increases and there would be less temptation for the Board to spend it. Mr. Proto expressed concern for earmarking this money for a specific purpose when the Board will be entering into a rather tight budget year. 261 September 21, 1999 A voice vote resulted as follows: Ayes - 6 (Representatives Davis, Koplinka-Loehr, Lane, Mink, Penniman, and Schuler); Noes - 7 (Representatives Blanchard, Evans, Joseph, Proto, Stein, Todd, and Totman); Excused - 2 (Representative Kiefer and Winch). RESOLUTION LOST. WHEREAS, Board Resolution No. 135 of 1995 established a Fringe Benefit Payment Pool to simplify the calculation of fringe benefit costs in County departments, create stability for small to medium-sized County departments who currently can seriously be harmed by relatively small changes in fringe benefit costs, accommodate midyear changes, and provide a buffer against radical year-to-year changes in fringe benefit costs, and WHEREAS, the County from time -to -time receives rebates based on the premiums paid and cost of providing medical services in a previous year, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the Director of Finance be instructed to utilize the County's share of any health insurance rebate as a supplement to the Fringe Benefit Payment Pool with the intent to stabilize future impending changes in the Fringe Benefits Rate as a result of increases in health insurance rates. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 222 - APPROPRIATION FROM CONTINGENT FUND FOR PRINTING AND DISTRIBUTION OF Y2K BOOKLET MOVED by Mr. Joseph, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representative Kiefer and Winch). RESOLUTION ADOPTED. WHEREAS, the Chair of the Board of Representatives appointed a committee to gather and disseminate reliable, locally relevant information about Year 2000 readiness in our community, and WHEREAS, that Committee determined that a booklet containing Y2K compliance reports from major organizations and service providers in the County is an effective means of reaching the public, now therefore be it RESOLVED, on recommendation of the Special Tompkins County Y2K Information Network and the Budget and Quality Planning Committees, That the Director of Finance appropriate a total of $5,300 from the Contingent Fund to the Public Information budget to pay for printing and distribution of 47,000 copies of the "Y2K Readiness Report." SEQR ACTION: TYPE II -20 Report from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. He announced the residence halls were opened at Tompkins Cortland Community College. There are approximately 100 residents. He will put a copy of correspondence in all Board members' mailboxes concerning community colleges and their relationship with the State University of New York. Report from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee will meet tomorrow to review departmental budgets. Report from the Air Service Task Force Ms. Blanchard, Chair, reported the Task Force met last Friday and was Chaired by Michael Stamm in her absence. There was discussion on long-range funding and general information about services that are available at the Airport. There will be a special group working on the financing package. 262 September 21, 1999 She said there was some discussion about some of the regional initiative and approaching Continental and Delta Air Lines and that a task force will be looking at this. She announced bad news for Tompkins County is that US Air is adding metro jet service between Syracuse and Orlando that is low cost. The next meeting will be October 15th at 8 a.m. Report from the Electric Power Committee Mr. Stein, Chairman, reported the Alliance continues to move forward with enrollments and that the Board Office has been busy answering numerous telephone calls. Report from the Communications Capital Projects Committee Ms. Blanchard, Chair, reported the Committee has not met since the last Board meeting. The next meeting will be September 28th at 2 p.m. She said last Wednesday she, James Hanson, and Representative Lane made a presentation to the City of Ithaca Planning and Development Committee on the Memorandum of Understanding. The City of Ithaca committee passed a resolution in support of the project with particular regard to relocation of the Department of Transportation. She said they also endorsed the concept of the Memorandum of Understanding. Report from the Library Coordination Committee Mr. Proto, Chairman, reported the meeting scheduled for last week was cancelled because the information needed for that meeting is still being gathered. Report from the Public Safety Building Construction Committee Mr. Joseph, Chairman, reported the Committee met last Friday and discussed the possibility of creating a secure detention center for juveniles. The Committee learned that the demand for secure detention is not large enough to justify a facility for our county, which raises the question of whether or not it would be practical to have a regional facility. Broome County looked into this a few years ago and decided it was not practical and later included an area in their jail to house juveniles for up to 48 hours. The consultant suggested that in order to meet future needs of the jail the capacity needs be increased. The Committee is looking at a range between 124 to 196 cell capacity. If the Committee were to choose to increase the cell capacity to 196 it would require doubling the size of the building. Mr. Joseph said the Committee will continue to discuss this information. Approval of Minutes of September 7, 1999 It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the minutes of September 7, 1999 as submitted. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 7:31 p.m. 263 October 5, 1999 Regular Meeting Called to Order Ms. Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Mr. Koplinka-Loehr arrived immediately following the roll call of members. Presentation of Proclamation(s) Chair Mink presented the following proclamations: Cornell Cooperative Extension and 4H Week in Tompkins County, October 3-9, 1999 to Sean Sorrells, 4H Teen Ambassador for Cooperative Extension; and Breast Cancer Awareness Week in Tompkins County, October 18-24, 1999 to Andy Gladstone, Director of the Ithaca Breast Cancer Alliance Privilege of the Floor by the Public Fay Gougakis, City of Ithaca, read and submitted the following statement: "I've been very interested and concerned about this year's Sheriff's race, and I was out of town due to my father's death, so I haven't followed any budget discussions. However, after my arrival back to Ithaca I heard on the radio that the Sheriff wanted an 18 percent increase in its budget. "Representative Charles Evans, now Chairman of the Public Safety Committee, was quoted on the radio saying that since 1991 in his opinion, the Sheriff's Department and the Library have been underfunded. Peter Meskill's main message for his campaign was that the Sheriff's Department was overfunded, and with his recent budget, the Sheriff's Department is sending a different message. "I believe the public as well as I would like to know what the truth is. Is the Department overfunded or underfunded. This is a truth that people deserve to know during the election. I also would like to see our old library space still be used as a public building. It is an important location and historic public use should be maintained as such". Ed Cope, Chairman of the Environmental Management Council (EMC), spoke concerning the Water Resources Planner position proposed in the Planning Depaitment's 2000 budget request. He urged the Board to approve this position and said there a lot of available grants which this position could assist the County in obtaining. Mr. Cope also spoke of the proposed restructuring of the Environmental Management Council and said the resolution on the agenda this evening is a nice example of a piece of work that was developed over a two-year period by the Environmental Management Council and a special subcommittee of the Planning, Intergovernmental Relations, and Education Committee. He said the EMC wishes to see that there continue to be a large voting membership on the Council and does not feel that having Associated Members on the Council takes the place of voting members. He said the Board would maintain control because it would appoint the at -large members. 264 October 5, 1999 Privilege of the Floor by Board Members Ms. Kiefer, District No. 10 Representative, encouraged the Board to end early so that those interested may listen to the Mayor of Rochester speak on the subject of Smart Growth at 7:30 p.m. She also announced the Tompkins County Health Department will begin its annual flu and pneumonia immunizations on October 8th from 9 a.m. to noon at the Senior Citizens Center. Chair's Report Ms. Mink announced there will be a FEMA -sponsored workshop in Emmittsville, Maryland, to practice disaster responses and asked if any staff were planning to attend. Lee Shurtleff, Deputy Fire, Disaster, and EMS Coordinator, responded that four people from his office were planning to attend. Ms. Mink suggested the Public Information Coordinator attend also. Report from the County Administrator Mr. Erb had no report. Report from the County Attorney Mr. Theisen reported the property on Elmira Road has been sold to the Widewater Group. Report from the Finance Director Mr. Squires had no report. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote the following resolution(s) were added to the agenda: Authorizing Acceptance of Federal Aviation Administration (FAA Grant Offer for AID Project 3-36-0047-32-989 - Rehabilitate Runway 14/32 Edge Lighting (Phase I) - Tompkins County Airport Authorizing Acceptance of a Supplemental Grant Amendment No. 2 from the New York State Department of Transportation (NYSDOT) - Construct, Mark and Light (MIL) New Terminal Apron - Tompkins County Airport (PIN 3902.78/K550318-1992) To Clarify the County's Policy on the Use of Health Insurance Rebates Reconsideration of Resolution No. 221 It was MOVED by Ms. Kiefer, seconded by Mr. Koplinka-Loehr, to reconsider Resolution No. 221 entitled To Clarify the County's Policy on the Use of Health Insurance Rebates. A voice vote on the motion to reconsider resulted as follows: Ayes - 12; Noes - 3 (Representatives Joseph, Proto, and Totman). MOTION CARRIED. Approval of Appointment(s) Under the Consent Agenda It was MOVED by Mr. Evans, seconded by Mr. Todd, to approve the following appointment(s) under the Consent Agenda: 265 October 5, 1999 Family Court Advisory Council Mary Burtless — School Representative — Term to expire December 31, 2001 Environmental Management Council Robert Roe — Town of Danby Representative — Term to expire December 31, 2001 A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Blanchard). MOTION CARRIED. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met on September 28"' and received a report from John Beach, STOP -DWI Coordinator, on DWI arrests. He said 50 percent of these arrests are being done by the Sheriffs Department; this is up by 30 percent from last year. The Assigned Counsel Department reported that misdemeanor cases are down this year and that there are 166 this year compared to over 200 last year. He noted that family court cases have risen extensively. Offender Aid Restoration reported they have bailed 43 people so far this year; the goal is 62. Mr. Evans said they unfortunately had to use their line of credit this year; however, they expect to pay that back very soon. It was reported that the variance at the Jail has been reduced to 103 from 117; however, there is some flexibility in case of emergencies. Sheriff Meskill reported he has had a very good year of drug arrests and has captured in excess of $250,000 in marijuana and paraphernalia, and over $50,000 hallucinogenic mushrooms. Lou Withiam, Chairman of the E911 Operations Committee, has requested that the Committee consider receiving cellular phone calls directly to the Center rather than the through the State Police. The next meeting will be October 26 at noon. RESOLUTION NO. 223 - BUDGET ADJUSTMENT — FIRE, DISASTER AND EMS MOVED by Mr. Evans, seconded by Mr. Totman, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Public Safety Committee, That the Director of Finance be directed to make the following budget adjustment on his books: Fire, Disaster and EMS 046) Revenue Acct Title Amt Approp Acct Title(s) 3401 1140 911 $10,000 3411 54425 Service Contracts Explanation: Funds previously expensed out of 911 and now come from the Fire and EMS operating budget to cover the service contracts on 911 equipment. SEQR ACTION: TYPE II -20 RESOLUTION NO. 224 - SUPPORTING WIRELESS PHONE/CELL PHONE TRANSFER FROM NEW YORK STATE POLICE TO TOMPKINS COUNTY PUBLIC SAFETY ANSWERING POINT MOVED by Mr. Evans, seconded by Ms. Blanchard, and unanimously adopted by voice vote. WHEREAS, Tompkins County has an established E-911 Public Safety Answering Point (PSAP), and WHEREAS, this single answering point provides (2) full-time call takers around the clock, and WHEREAS, this PSAP is interconnected to New York State Police, Ithaca Police Depaitnient, and Tompkins County Sheriff's Department, and WHEREAS, this location dispatches all fire, rescue, and ambulance services, and 266 October 5, 1999 WHEREAS, each police car is further interconnected by a mobile data and GPS network to the PSAP and to each other, and WHEREAS, this mobile data provides the PSAP the ability to send the closest car to incidents, and WHEREAS, wireless PCS and cell phone calls are not part of this PSAP answering system, and WHEREAS, the residents of Tompkins County would be better served through direct access to Tompkins County E-911 PSAP, and WHEREAS, the New York State Police have for the past eight to ten years answered these calls and their outstanding service has seen an increase of calls within Tompkins County, and WHEREAS, these services were in place before Tompkins County had an E-911 answering system, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That Tompkins County request New York State Police to allow all wireless/PCS cell phone calls to be answered at the Tompkins County E-911 PSAP, RESOLVED, further, That any and all providers of wireless/PCS cell phone service with operating equipment within Tompkins County will program their switches to forward any and all calls for E-911 service to Tompkins County E-911 PSAP, RESOLVED, further, That each provider of wireless PCS cell phone service is requested to complete this change on request of the New York State Police. SEQR ACTION: TYPE II -20 RESOLUTION NO. 225 - APPROPRIATION FROM CONTINGENT FUND FOR HEALTH CARE COSTS AND OVERTIME PAYROLL MOVED by Mr. Evans, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, in June of this year the Tompkins County Sheriff's Department incurred medical costs for two inmates that exceeded normal budgetary funds, and WHEREAS, overtime costs incurred to guard inmates while at the hospital amounted to thirty shifts of duty during this same period for the same inmates, and WHEREAS, the Jail medical budget does not provide for long-term, intensive hospital care and its associated costs, now therefore be it RESOLVED, on recommendation of the Public Safety Committee and Budget and Quality Planning Committee, That the Director of Finance appropriate $31,929 to the Jail medical budget 3151.54467 for costs incurred, RESOLVED, further, That the Director of Finance appropriate $7,070 to the Corrections budgeting unit 3150.51200 for overtime labor associated with posting a 24/7 guard for said inmates. FROM: CONTINGENT FUND A1990.54400 $38,999 TO: CORRECTIONS DIVISION A3151.54467 $31,929 A3150.51200 7,070 TOTAL $38,999 SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee met on September 28, and heard a report from Ed Cope, Chairman of the Environmental Management Council; they recently received a presentation from Cornell University on their radioactive waste disposal site. The Council's nomination for an award at the State -level for a cellular tower project was not successful. Mr. Lane reported the Committee received a 267 October 5, 1999 report from the Business Improvement District of the Downtown Ithaca Business Partnership and its new Director, Gary Ferguson. He reported the Water Resources Council will be addressing administrative issues and coordination of its functions. The Committee will be appointing a subcommittee similar to the EMC's, to look at how that is set up. The Committee wants to learn more about Smart Growth, and the Planning Federation will be sponsoring a workshop October 761 at 7 p.m. at the Holiday Inn. Mr. Lane also reported the Aquifer study is going very well but it may take a year for publication of the report. RESOLUTION NO. - RESTRUCTURING COUNTY ENVIRONMENTAL MANAGEMENT COUNCIL MOVED by Mr. Lane, seconded by Mr. Winch. Mr. Lane said the subcommittee has worked very well over the past year on restructuring this Council. They have tried to address several issues, included municipal representation, the chronic number of vacancies, and the issue that some representatives may not have been communicating with their municipalities. The EMC felt they did not want to give up having municipal representation. The subcommittee has recommended to keep these representatives; however, the proposed would give municipalities a set period of time to make an appointment; if they did not do this the appointment of an at -large representative could be made instead. Mr. Lane said other changes included removing the youth voting seat, making staggered terms; reducing ex -officio members from six to one, and changing the total membership of the Council from 28 members to 21. Ms. Kiefer said she had prepared a substitute resolution; however, she will only be proposing specific amendments from that resolution to Mr. Lane's resolution. The following wording was accepted as a friendly amendment to the resolution: "WHEREAS, the County Board of Representatives wishes to now alter the structure of the Tompkins County EMC to improve its effectiveness and efficiency, and, for ease of reference, proposes re -adoption of the entire original Resolution 103 incorporating all subsequent amendments". Insert the word "draft" minutes under Reports - Section 5a. This was accepted as a friendly amendment. Under 2. MEMBERSHIP AND TERM, Ms. Kiefer proposed giving each class of membership a title and the following substantive changes: clarification of how municipal representatives would be appointed; have both conservation advisory councils and conservation advisory boards included. Mr. Lane also accepted these as friendly amendments. Under (iv) b) Add the following wording: "The EMC may make recommendations for these appointments, and shall maintain a list of persons interested in such appointment". Under (iv) c) Non-voting liaisons, add the following wording: A representative "from the Department of Health's Environmental Health Division, from the Soil and Water Conservation District, and".. The above two proposals were not accepted as friendly amendments. It was MOVED by Ms. Kiefer, seconded by Mr. Joseph, to amend the total membership to at least 21. A voice vote resulted as follows: Ayes — 8 (Representatives Davis, Joseph, Kiefer, Koplinka- Loehr, Mink, Penniman, Proto, and Schuler); Noes — 7 (Representatives Blanchard, Evans, Lane, Stein, Todd, Totman, and Winch). MOTION CARRIED. 268 October 5, 1999 Mr. Stein expressed concern that the increase in the number of at -large members will dilute the strength of the municipal membership. He said the proposed wording will bring the EMC back to giving more non -municipal positions on the Council. Mr. Proto said he has always supported the EMC; however, is having difficulty supporting this for the reasons stated by Mr. Stein. He said a municipality that conscientiously chooses not to appoint someone, may have that person appointed for them. He said the resolution in its present form seems to take away the right for a municipality to say they do not want someone appointed. Following a lengthy discussion and debate over what the membership of this Council should be, Ms. Mink gave Mr. Lane permission to withdraw the resolution at this time and take it back to Committee. RESOLUTION NO. 226 - RESOLUTION RECOMMENDING INTEGRITY OF STATE FORESTS BE PRIME DETERMINANT IN MASTER PLAN MOVED by Mr. Lane, seconded by Mrs. Schuler. Mr. Proto expressed concern that this resolution seems to exclude anyone who rides horses, ATV's, snowmobiles, or dirt bikes. He asked that this resolution be postponed until a presentation can be made to the four affected town boards to provide input on this. Mr. Lane said this resolution does not prohibit those activities and nothing prohibits towns from providing input on this matter. He said the problem is that the joint use of trails by different activities may cause erosion and deterioration. Mr. Joseph said he, too, is concerned about over -restriction; however, he feels this resolution is alright. It was MOVED by Mr. Proto, seconded by Mr. Winch, to postpone this resolution to the October 19 Board meeting. A voice vote on the motion to postpone resulted as follows: Ayes — 4 (Representatives Proto, Todd, Totman, and Winch); Noes - 11. MOTION FAILED. A voice vote on the resolution resulted as follows: Ayes — 11, Noes — 4 (Representatives Proto, Todd, Totman, and Winch). RESOLUTION ADOPTED. WHEREAS, the New York State Department of Environmental Conservation has invited comment on a Recreation Master Plan for Forests and Unique Areas in Region 7, and WHEREAS, the Tompkins County Board of Representatives has previously provided input for a number of activities on New York State land, and WHEREAS, the possible recreational activities are often incompatible and may result in poor footing and trail conditions, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That the Tompkins County Board of Representatives recommends that: 1.) The integrity of the environment of New York State lands be the prime determinant of which activities shall be permitted, and 2.) Any activity that significantly damages the land, resulting in erosion, channeling of water, or excessive soil compaction not be permitted, and 3.) Wildlife are not to be disturbed to the detriment of their health by noise or physical threat brought on by recreational vehicles, and 4.) Trails designed for hiking not be used by other recreational users, and 5.) Animals not engaged directly in lawful hunting must be restrained or under the direct control of the handler, and 269 October 5, 1999 6.) Communities having state forest lands within their boundaries should have direct input into planning and management of those lands, RESOLVED, further, That these recommendations be conveyed to the New York State Department of Environmental Conservation's office in Cortland for consideration. SEQR ACTION: TYPE II -21 RESOLUTION NO. 227 - MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO RESOLUTION NO. 228 OF 1999 — ULYSSES PHILOMATHIC LIBRARY MOVED by Mr. Lane, seconded by Mr. Penniman, and unanimously adopted by voice vote. WHEREAS, Resolution No. 228 of 1999 grants funds to the Ulysses Philomathic Library for the addition of walkways and landscaping to a new library building, and WHEREAS, Ulysses Philomathic Library has proposed to demolish a one-story block building, located on 74 East Main Street, the former Gow Chevrolet Dealership, and construct a new library structure consisting of 8,028 square foot with parking, walkways, landscaping, and all other incidental improvements in connection therewith, all as described in the Environmental Assessment Form, dated September 23, 1997, (hereinafter referred to as the "Project"), and WHEREAS, the County's participation in the Project was not originally contemplated at the time the Village of Trumansburg (the "Lead Agency") conducted its environmental review of the Project, and WHEREAS, the Lead Agency has been acting as "Lead Agency" pursuant to SEQRA for purposes of environmental review of the Project under SEQRA, and WHEREAS, the Lead Agency issued a written determination with respect to the Project dated April 28, 1999, (the Lead Agency's Negative Declaration), a copy of which has been provided to the County, and WHEREAS, the negative declaration statement and supporting documentation has been reviewed and considered by the County, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations, and Education Committee, That the County hereby acknowledges that the Lead Agency has conducted an environmental review and consents to the Lead Agency's having acted as "Lead Agency" with respect to the Project for the purposes of SEQRA, RESOLVED, further, That Resolution No. 228 of 1999 is an unlisted action, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of the environmental significance in regard to Resolution No. 228 of 1999. SEQR ACTION: UNLISTED (Environmental Assessment Form Prepared) RESOLUTION NO. 228 - APPROVAL OF COMMERCIAL CENTER REVITALIZATION GRANTS- ULYSSES PHILOMATHIC LIBRARY MOVED by Mr. Lane, seconded by Mr. Penniman, and unanimously adopted by voice vote. WHEREAS, the Commercial Center Revitalization Advisory Committee (Advisory Committee) was assigned responsibility for providing advice on the award of grant funds for the revitalization of rural commercial centers, and WHEREAS, the Advisory Committee has reviewed the applications for funding and has made recommendations based on the program guidelines of the Commercial Center Revitalization Program, and WHEREAS, the recommendations of the Advisory Committee are within the budget for the Commercial Center Revitalization program, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education 270 October 5, 1999 Committee, That the following project be approved: Ulysses Philomathic Library (walkways and landscaping) $7,500.00 RESOLVED, further, That the County Administrator be authorized to execute a multi-year contract to implement this grant. SEQR ACTION: UNLISTED (Environmental Assessment Form Prepared) RESOLUTION NO. 229 — AUTHORIZATION TO ENTER INTO A TEN-YEAR LEASE AGREEMENT WITH THE FINGER LAKES LIBRARY SYSTEM MOVED by Mr. Lane, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the Finger Lakes Library System currently has a lease agreement with Tompkins County for the rental of space at the present library site, and WHEREAS, the Tompkins County Division of Buildings and Grounds currently performs utility, cleaning, and maintenance services at the currently library facility, including the space leased by the Finger Lakes Library System, and WHEREAS, Tompkins County is creating a new library at 115 East Green Street, Ithaca, New York, and WHEREAS, both the County and the Finger Lakes Library System agree that there should be an agreement for the rental of space in the new library by the Finger Lakes Library System and that the lease should include utility, cleaning, and maintenance services, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That the County Administrator is hereby authorized to sign a lease agreement with the Finger Lakes Library System for September 1, 2000 through December 31, 2010 which shall include utility, cleaning, and maintenance services. SEQR ACTION: TYPE II -26 Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, had no report. Reconsideration of Resolution No. 221 It was MOVED by Ms. Kiefer, seconded by Mr. Lane, to reconsider Resolution No. 221 of 1999. Ms. Kiefer said she would like to see surplus health insurance funds placed in a fringe pool to level -out health insurance costs. A voice vote on the resolution resulted as follows: Ayes — 7 (Representatives Davis, Kiefer, Koplinka-Loehr, Lane, Mink, Penniman, and Schuler); Noes — 8 (Representatives Blanchard, Evans, Joseph, Proto, Stein, Todd, Totman, and Winch). RESOLUTION FAILED. Report from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, had no report. Report from the Economic and Workforce Development Committee Mr. Stein, Chairman, had no report. 271 October 5, 1999 Report from the Health and Human Services Committee Mr. Winch, Chairman, reported he attended the Mental Health Association's annual meeting and dinner last week. At that meeting Representative Evans was given an award for his support and fund- raising for the organization. Mr. Evans was referred to as the "conscience of the Board" for his hard work. Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee met this morning and received a presentation on the various alternatives being considered for the intersection and bridge and pavement improvements in McLean. She thanked Mr. Totman for making the public hearing go so well. She reported that the Committee authorized the execution of the funding agreement for the Valley Road and Lounsbery Road bridges. The Committee also received a presentation on the Buildings and Grounds relocation project and the Bostwick Road facility. The Solid Waste Division was given approval to go out to bid for the Household Hazardous Waste Facility, and the Solid Waste Manager reported they are about $25,000 ahead of schedule on the hauling fee. RESOLUTION NO. 230 - AUTHORIZING ACCEPTANCE OF FEDERAL AVIATION ADMINISTRATION (FAA) GRANT OFFER FOR AIP PROJECT 3- 36-0047-32-99 — REHABILITATE RUNWAY 14/32 EDGE LIGHTING (PHASE 1)— TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, the Runway Overlay Project, completed in 1998, highlighted certain problems with the condition of the runway lighting cable, and WHEREAS, the FAA has requested that we dedicate the remainder of the airport's 1999 Airport Improvement Program (AIP) entitlement funds to the next priority project, that project being the rehabilitation of the runway lighting, and WHEREAS, the County has received a grant offer from the FAA for the balance of our 1999 entitlement funds, in the amount of $160,828 for the Rehabilitate Runway 14/32 Edge Lighting (Phase I), project, and WHEREAS, the expected costs of the entire project will be $250,000-$300,000 and breakdown of the Phase I project will be as follows: FAA Share NYSDOT Local Share Total , now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the grant offer from the FAA of $160,828 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SERQ ACTION: TYPE II -2 (90.0%) ( 5.0%) ( 5.0%) Account No. HT5601.44592 Account No. HT5601.43592 Account No. HT5601.45031 Account No. HT5601.59239 $160,828 $ 8,935 $ 8,935 $178,698 the RESOLUTION NO. 231 - AUTHORIZING ACCEPTANCE OF A SUPPLEMENTAL GRANT AMENDMENT NO. 2 FROM THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) — CONSTRUCT, MARK AND LIGHT (MIL) NEW TERMINAL APRON — TOMPKINS COUNTY AIRPORT (PIN 3902.78/K550318- 1992) 272 October 5, 1999 MOVED by Ms. Blanchard, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, New York State Department of Transportation (NYSDOT) has offered a matching grant amendment to the federal (FAA) grant for ALP Project No. 3-36-0047-15-92, construct, mark and light (MIL) terminal apron, etc., accepted by the Board of Representatives through Resolution No. 119 on June 15, 1999, and WHEREAS, said grant amendment was to pay for costs incurred during construction and not covered by the original grant amount, and WHEREAS, upon close-out of the final paperwork, the FAA and NYSDOT are able to cover their traditional share of these costs from Discretionary Funds as follows: FAA Share NYSDOT Local Share Total , now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the NSYDOT Supplemental Grant Amendment No. 2 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SERQ ACTION: TYPE II -20 (90.0%) ( 5.0%) ( 5.0%) Account No. HT5601.44592 Account No. HT5601.43592 Account No. HT5601.45031 Account No. HT5601.59239 $419,190 $ 23,288 $ 23,289 $465,767 Approval of Minutes of September 21, 1999 It was MOVED by Mr. Evans, seconded by Mr. Todd, and unanimously adopted by voice vote, to approve the minutes of September 21, 1999 as submitted. MINUTES APPROVED. Report from the Information Management Committee Ms. Kiefer said the Committee met this morning. With respect to the County network, a direct line is being installed to Center Ithaca to support County employees housed there. Adjournment On motion the meeting adjourned at 7 p.m. 273 October 19, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Presentation of Proclamation Chair Mink read and presented the proclamation declaring October 10-16, 1999 as Archives Week in Tompkins County to Frank Proto, Chairman of the Region 6 New York State Archives and Records Administration Committee. Privilege of the Floor by the Public Erica Mims, Community Affirmative Action Committee Chair, spoke in support of the proposed resolution to increase the membership for the Community Affirmative Action Committee the Board will be considering. She urged the Board to approve the resolution. Randy Haus, Undersheriff, made a plea to the Board for additional staffing. He asked the Board to consider approving two additional uniformed deputies in the 2000 budget. Tom Walpole, Corrections Officer, also asked the Board to support increased staffing for the Sheriffs Department. Karen Shippos, Corrections Officer, said the Sheriffs Department is working with minimum staff which puts officers in jeopardy. She urged the Board to fund additional staff for the Department. Privilege of the Floor by Board Members Chair Mink expressed condolences to the family, friends, and co-workers of Laurie Rockwell, a Social Services employee. Ms. Rockwell passed away Saturday. Ms. Davis, District No. 2 Representative, also expressed condolences for one of her constituent's who also passed away. Peter Penniman, District No. 15 Representative, spoke about the Sheriff Department's awards ceremony that he and Representatives Kiefer and Schuler attended. Stuart Stein, District No. •• 3 Representative, and Chairman of the Metropolitan Planning Organization (MPO), reported on the MPO meeting and said of the seven applications for various projects to be funded at the State level submitted by municipalities in Tompkins County, three have been forwarded to the State committee that will make the final decision. The three applications were for the following projects: 1) Village of Trumansburg Main Street Enhancement 2) Town of Ithaca Bikeway 3) City of Ithaca's West State Street Corridor Improvement 274 October 19, 1999 Mr. Stein said it appears the first two projects have a good chance of being funded. Report from the County Administrator Mr. Erb clarified a few of the remarks made in the editorial that appeared in the Ithaca Journal concerning the County's proposed 2000 Budget. He said a response has been prepared by Chairman Mink and will appear soon. He reported that last night he participated in the Teens -in -Office Program and feels they are doing a fine job. Report from the County Attorney Mr. Theisen reported that Kendra's Law will be going into effect November 9 and could significantly impact his office. He said that if it does he may need to request additional funding for attorney costs. Report from the Finance Director Mr. Squires announced that on November 4 they will be receiving bids for bonds for financing the library. He distributed copies of the latest sales tax report and said fortunately the trends are favorable for this year. He also distributed copies of the latest mortgage tax receipts. Addition of Resolution(s) to the Consent Agenda It was MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote, to add the following resolutions to the consent agenda: • Authorization to Establish a Petty Cash Account for Tompkins County Workforce Development • Authorizing Social Services to Accept Grant for Post -Reform Welfare Monitoring Approval of Appointment(s) Under the Consent Agenda It was MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis, and unanimously adopted by voice vote, to approve the following appointments under the Consent Agenda: Personal Emergency Response Services Advisory Board Peter Meskill - Police Agency Representative - Term expires December 31, 2001 Environmental Management Council Tony Zarachowicz - Village of Groton Representative - Term expires December 31, 2001 Approval of Resolution(s) Under the Consent Agenda It was MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis, and unanimously adopted by voice vote, to approve the following resolution(s) under the Consent Agenda: RESOLUTION NO. 232 - RETURNED SCHOOL TAXES MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis, and unanimously adopted by voice vote under the consent agenda. WHEREAS Article 13 of the Real Property Tax Law authorizes school collecting officers to submit by November 15`'' a listing of unpaid paid taxes to the County Treasurer for enforcement, and 275 October 19, 1999 WHEREAS the County guarantees the school districts payment of the unpaid taxes by April 1 of the year following the return, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 2000 tax rolls the amount of the uncollected school taxes returned by the collectors of the various districts, exclusive of the Ithaca City School District, to the County Administrator and remaining unpaid and that have not been heretofore relevied on town tax rolls and that said returned school taxes be reassessed and relevied on town tax rolls as they are returned, and that said school taxes returned in 1999 be reassessed and relevied upon the lots and parcels so returned with 12.0 percent annual interest in addition thereto. SEQR ACTION: TYPE II -20 RESOLUTION NO. 233 - RETURNED VILLAGE TAXES MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis, and unanimously adopted by voice vote under the consent agenda. WHEREAS Article 14 of the Real Property Tax Law authorizes village collecting officers to return to the County Treasurer a listing of unpaid taxes for enforcement, and WHEREAS the Villages of Cayuga Heights, Dryden, Freeville, Groton, Lansing, and Trumansburg are authorized to submit their unpaid taxes to the County for enforcement, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 2000 tax rolls the amount of the uncollected village taxes returned by the collectors of the various villages to the County Administrator and remaining unpaid and that have not been heretofore relevied on town tax rolls, and that said returned village taxes be reassessed and relevied on town tax rolls as they are returned and that said returned village taxes be reassessed and relevied upon the lots and parcels so returned with 12.0 percent annual interest in addition thereto. SEQR ACTION: TYPE II -20 RESOLUTION NO. 234 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis, and unanimously adopted by voice vote under the consent agenda. RESOLVED, on recommendation of the Public Safety, Government Operations, and Facilities and Infrastructure Committees, That the Director of Finance be directed to make the following budget adjustments on his books: PUBLIC SAFETY COMMITTEE Probation (#38) Revenue Acct Title Amt Approp Acct Title(s) 3141 42770 Other Misc. $14,423 3141 51000 Regular Pay Revenues 3141 42770 Other Misc. $ 3,606 3141 58800 Fringes Revenues Explanation: To properly allocate funds to be received as a result of recently approved federal grant for Ithaca Drug Treatment Court to fully pay for 1 FTE (40 hr.) Senior Probation Officer beginning 9/1/99. GOVERNMENT OPERATIONS COMMITTEE 276 October 19, 1999 County Clerk (#44) Revenue Acct Title Amt Approp Acct Title(s) 1410 43089 Other State Aid $16,950 1410 51000 Regular Pay Explanation: Grant money for civil record purging to reimburse salary accounts. FACILTIES AND INFRASTRUCTURE COMMITTEE Public Works — Highway (#47) Revenue Acct Title Amt Approp Acct Title(s) County Road Fund $50,000 Explanation: Emergency Repair needed for Podunk Road Culvert Replacement. SEQR ACTION: TYPE 1I-20 54312 Highway Materials Balance RESOLUTION NO. 235 - AUTHORIZATION TO ESTABLISH A PETTY CASH ACCOUNT FOR TOMPKINS COUNTY WORKFORCE DEVELOPMENT MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis, and unanimously adopted by voice vote under the consent agenda. WHEREAS, the Director of the Tompkins County Workforce Development System has requested that a petty cash account be established in the amount of one hundred dollars ($100), now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Director of Finance is hereby directed and authorized to establish a petty cash account in the amount of one hundred dollars ($100) for the use of the Tompkins County Workforce Development System. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 236 - AUTHORIZING SOCIAL SERVICES TO ACCEPT GRANT FOR POST -REFORM WELFARE MONITORING MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis, and unanimously adopted by voice vote under the consent agenda. WHEREAS, policymakers, program administrators, and the public all have an interest in having current, accurate information regarding the consequences of welfare reform, and WHEREAS, an anonymous private party has awarded the Department of Social Services a grant of $7,000 to organize volunteers and paid Public Assistance recipients to survey current and former clients on the ways they have been affected by welfare reform, to collate the responses, and to report on the results, now therefore be it RESOLVED, on recommendation of Economic and Workforce Development Committee, That the Department of Social Services is authorized to accept this grant and to coordinate the project, RESOLVED, further, That the Director of Finance shall make budget adjustments to his books for 1999 to cover costs associated with the project (no new local funds are required), BUDGET ADJUSTMENT REVENUE: A6010.42770 Unclassified $7,000 APPROPRIATION: A6010.54442 Prof. Service Fees $6,282 A6010.54330 Printing 500 A6010.54303 Office Supplies 100 277 SEQR ACTION: TYPE 11-20 October 19, 1999 Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen, and duly seconded, and unanimously adopted by voice vote, to add to the agenda the following resolutions: • Cayuga Lake Scenic Byway Project - Acceptance of New York State Department of Transportation Grant; Establishing Budget for 1999; Authorization to Enter into Consultant Contract • Increasing Taxes on Sales and Uses of Tangible Personal Property and of Certain Services, and on Occupancy of Hotel Rooms and Amusement Charges Pursuant to Article 29 of the Tax Law of the State of New York in Order to Extend the Effective Date Through November 30, 2001 • Increase in Membership - Community Affirmative Action Committee • Approval of Savings Plans Pursuant to the 1999 Early Retirement Incentive Program [this resolution was added later in the meeting] Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, said the committee met October 14"'. He said Ms. Stein, Office for the Aging Director, spoke about the Millenium report for the 1999 Year of the Older Person. The report involved several task force groups that participated in various topics of which there was health care, transportation, and housing. Mr. Winch also reported the committee discussed various options for rent for FOODNET; although no decision was made at the meeting. RESOLUTION NO. 237 — RESOLUTION OF APPRECIATION FOR HILL DRUG NORTHSIDE PHARMACY MOVED by Mr. Winch and unanimously seconded and adopted by voice vote. WHEREAS, since inception of the Fluoride Distribution Program in Spring, 1996, Hill Drug Stores has filled 1,012 fluoride scripts, and WHEREAS, Hill Drug Stores, at the present time, are the only pharmacies in the County to continuously fill fluoride prescriptions for uninsured children and prescriptions for the Tuberculosis Program, now therefore be it RESOLVED, on recommendation of the Health and Human Services Committee, That the Tompkins County Health Department, Tompkins County Board of Health, and the Tompkins County Board of Representatives wish to express their appreciation to Reeder Gates, pharmacist and local business owner of the Hill Drug Stores, for his dedication to community service. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 238 — AUTHORIZATION TO ACCEPT GRANT FUNDS AND BUDGET ADJUSTMENT — COMMUNITY HEART HEALTH PROMOTION — HEALTH DEPARTMENT MOVED by Mr. Winch, seconded by Mr. Stein, and unanimously adopted by voice vote. Mrs. Schuler expressed the hope that in the assessment of work sites the County pays attention to its own functions and vending machines. 278 October 19, 1999 WHEREAS, the Tompkins County Health Department's Health Promotion Program has been awarded the first of a five-year grant award from the Bureau of Health Risk Reduction of the New York State Department of Health, and WHEREAS, the purpose of the grant award is to implement prevention—oriented health promotion programs to create healthy environments that support heart health and reduce cardiovascular risk factors in the community, and WHEREAS, the initial focus of the first year of the grant is to establish worksite -based health promotion programs which will develop environmental supports for increased physical activity, heart healthy eating, and decreased tobacco use and to build networks with other organizations focused on chronic disease reduction, and WHEREAS, the Health Department will receive the full amount of its request, $42,929 for the first year of the grant program beginning October 1, 1999 and ending March 31, 2000, now therefore be it RESOLVED, on recommendation of the Health and Human Services Committee, That the Health department is authorized to accept said funds, RESOLVED, further, That the Department is authorized to execute any and all agreements necessary to complete the requirements of the grants, RESOLVED, further, That the Director of Finance is authorized to make the following budget adjustment on his books: REVENUE: A4016.43489 Other State Grants $ 11,405 APPROPRIATION: A4016.51000 Regular Pay $ 3,484 .52206 Computer Equipment 4,992 .52214 Office Furnishings 823 .52230 Software 185 .54303 Office Supplies 300 .54333 Advertising/Promotion 250 .54412 Travel/Training 500 .58800 Fringe Pool 871 SEQR ACTION: TYPE II -20 Report from the Public Safety Committee Mr. Evans, Chairman, said the committee has not met. The next meeting is October 26`''. One item to be discussed at the meeting is drug court evaluation. Report and Presentation of Resolution(s) from the Budget and Quality Planning Committee Mr. Joseph, Chairman, reported the committee has recommended a proposed 2000 budget for the Board to consider. The next regular meeting is November 4`h. RESOLUTION NO. 239 - INCREASING TAXES ON SALES AND USES OF TANGIBLE PERSONAL PROPERTY AND OF CERTAIN SERVICES, AND ON OCCUPANCY OF HOTEL ROOMS AND AMUSEMENT CHARGES PURSUANT TO ARTICLE 29 OF THE TAX LAW OF THE STATE OF NEW YORK IN ORDER TO EXTEND THE EFFECTIVE DATE THROUGH NOVEMBER 30, 2001 MOVED by Mr. Joseph, seconded by Mr. Todd. A voice vote resulted as follows: Ayes - 12, Noes - 3 (Representatives Proto, Schuler, and Totman). RESOLUTION ADOPTED. 279 October 19, 1999 Be it enacted by the Board of Representatives of the County of Tompkins, on recommendation of the Budget and Quality Planning Committee, as follows: SECTION I. The first sentence of section two of Resolution No. 256A as enacted in nineteen hundred sixty-six, as amended, is amended to read as follows: SECTION 2. Imposition of sales tax. On and after March first, nineteen hundred and sixty-seven, there is hereby imposed and there shall be paid a tax of three percent upon, and for the period commencing December 1, 1992, and ending November 30, 2001, there is hereby imposed and there shall be paid an additional tax of one percent upon: SECTION 2. Subdivision (f) of section three of Resolution No. 256A as enacted in nineteen hundred sixty-six, as amended, is amended to read as follows: (f) With respect to the additional tax of one percent imposed for the period commencing December 1, 1992, and ending November 30, 2001, the provisions of subdivisions (a), (b), (c), (d) and (e) of this section apply, except that for the purposes of this subdivision, all references in said subdivisions (a), (b), (c) and (d) to an effective date shall be read as referring to December 1, 1992, all references in said subdivision (a) to the date four months prior to the effective date shall be read as referring to August 1, 1992, and the reference in subdivision (b) to the date immediately preceding the effective date shall be read as referring to November 30, 1992. Nothing herein shall be deemed to exempt from tax at the rate in effect prior to December 1, 1992, any transaction which may not be subject to the additional tax imposed effective on that date. SECTION 3. Section four of Resolution No. 256A as enacted in nineteen hundred sixty-six, as amended, is amended to read as follows: SECTION 4. Imposition of compensating use tax. (a) Except to the extent that property or services have already been or will be subject to the sales tax under this enactment, there is hereby imposed on every person a use tax for the use within this taxing jurisdiction on and after December 1, 1992, except as otherwise exempted under this enactment, (A) of any tangible personal property purchased at retail, (B) of any tangible personal property (other than computer software used by the author or other creator) manufactured, processed or assembled by the user, (i) if items of the same kind of tangible personal property are offered for sale by him in the regular course of business or (ii), if items are used as such or incorporated into a structure, building or real property, by a contractor, subcontractor or repairman in erecting structures or buildings, or building on, or otherwise adding to, altering, improving, maintaining, servicing or repairing real property, property or land, as the terms real property, property or land are defined in the real property tax law, if items of the same kind are not offered for sale as such by such contractor, subcontractor or repairman or other user in the regular course of business, (C) of any of the services described in paragraphs (1), (7) and (8) of subdivision (c) of section two, (D) of any tangible personal property, however acquired, where not acquired for purposes of resale, upon which any of the services described under paragraphs (2), (3) and (7) of subdivision (c) of section two have been performed, (E) of any telephone answering service described in subdivision (b) section two and (F) of any computer software written or otherwise created by the user if the user offers software of a similar kind for sale as such or as a component part of other property in the regular course of business. (b) For purposes of clause (A) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 2001, the tax shall be at the rate of four percent, and on and after December 1, 2001, the tax shall be at the rate of three percent, of the consideration given or contracted to be given for such property, or for the use of such property, including any charges for 280 October 19, 1999 shipping or delivery as described in paragraph three of subdivision (b) of section one, but excluding any credit for tangible personal property accepted in part payment and intended for resale. (c) For purposes of subclause (i) of clause (B) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 2001, the tax shall be at a rate of four percent, and on and after December 1, 2001, the tax shall be at the rate of three percent, of the price at which items of the same kind of tangible personal property are offered for sale by the user, and the mere storage, keeping, retention or withdrawal from storage of tangible personal property by the person who manufactured, processed or assembled such property shall not be deemed a taxable use by him. (d) For purposes of subclause (ii) of clause (B) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 2001, the tax shall be at the rate of four percent, and on and after December 1, 2001, the tax shall be at the rate of three percent, of the consideration given or contracted to be given for the tangible personal property manufactured, processed or assembled into the tangible personal property the use of which is subject to tax, including any charges for shipping or delivery as described in paragraph three of subdivision (b) of section one. (e) Notwithstanding the foregoing provisions of this section, for purposes of clause (B) of subdivision (a) of this section, there shall be no tax on any portion of such price which represents the value added by the user to tangible personal property which he fabricates and installs to the specifications of an addition or capital improvement to real property, property or land, as the terms real property, property or land are defined in the real property tax law, over and above the prevailing normal purchase price prior to such fabrication of such tangible personal property which a manufacturer, producer or assembler would charge an unrelated contractor who similarly fabricated and installed such tangible personal property to the specifications of an addition or capital improvement to such real property, property or land. (f) For purposes of clauses (C), (D) and (E) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 2001, the tax shall be at the rate of four percent, and on and after December 1, 2001, the tax shall be at the rate of three percent, of the consideration given or contracted to be given for the service, including the consideration for any tangible personal property transferred in conjunction with the performance of the service and also including any charges for shipping and delivery of the property so transferred and of the tangible personal property upon which the service was performed as such charges are described in paragraph three of subdivision (b) of section one. (g) For purposes of clause (F) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 2001, the tax shall be at the rate of four percent, and on and after December 1, 2001, the tax shall be at the rate of three percent, of the consideration given or contracted to be given for the tangible personal property which constitutes the blank medium, such as disks or tapes, used in conjunction with the software, or for the use of such property, and the mere storage, keeping, retention or withdrawal from storage of computer software described in such clause (F) by its author or other creator shall not be deemed a taxable use by such person. SECTION 4. Subdivision (1) of section 11 of Resolution No. 256A as enacted in nineteen hundred sixty-six, as amended, is amended to read as follows: (1)(A) In respect to the use of property used by the purchaser in this County prior to March 1, 1967. (B) With respect to the additional tax of one percent imposed for the period commencing December 1, 1992, and ending November 30, 2001, in respect to the use of property used by the purchaser in this County prior to December 1, 1992. SECTION 5. This enactment shall take effect on December 1, 1999. SEQR ACTION: TYPE II -20 281 October 19, 1999 Report and Presentation of Resolution(s) from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, said the committee met October 7. He reported the Public Information Advisory Board has met for the first time and is looking at a variety of ways to provide information and receive input. He said the Newsletter is being put together and if Board members would like to submit anything, the deadline is in two days. He also said the committee heard a report about the structure of the Human Rights Department and said he would distribute copies of it to Board members. RESOLUTION NO. 240 - APPOINTMENT OF ELECTION COMMISSIONER FOR 2000-2001 MOVED by Mr. Koplinka-Loehr, seconded by Mr. Totman, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Tompkins County Republican Committee and Government Operations Committee, That Elizabeth Cree be and hereby is appointed Republican Party Elections Commissioner for the two-year term commencing January 1, 2000 and ending December 31, 2001. SEQR ACTION: TYPE II -20 RESOLUTION NO. 241 - AWARD OF CONTRACT - ADMINISTRATION OF TOMPKINS COUNTY EMPLOYEE BENEFIT PLANS MOVED by Mr. Koplinka-Loehr, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, the Department of Finance has duly issued a Request for Proposals for administration of the County's Employee Benefit Plans, and WHEREAS, three (3) proposals were received on September 24, 1999, and have been reviewed, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the contract for administration of Tompkins County Employee Benefit Plans be awarded to SIEBA, Ltd. of Endicott, New York, RESOLVED, further, That the County Administrator be authorized to execute a contract for an estimated annual amount of $7,800, based on current enrollment, for a period of three years from January 1, 2000 through December 31, 2002, with the option to renew for two (2) additional years upon mutual agreement of both parties. SEQR ACTION: TYPE II -20 RESOLUTION NO. 242 - INCREASE IN MEMBERSHIP - COMMUNITY AFFIRMATIVE ACTION COMMITTEE MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, Resolution No. 265 of 1985 established the Community Affirmative Action Committee consisting of five voting members and the Affirmative Action Officer as a non-voting ex - officio sixth member, and WHEREAS, the five voting members are designated as follows: one from the Human Rights Commission; one member of the Board of Representatives; and three at -large residents, one of whom should be a non -management County employee, and 282 October 19, 1999 WHEREAS, the Community Affirmative Action Committee desires to increase its membership to ten voting members, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the membership for the Community Affirmative Action Committee be increased to ten voting members and designated as follows: - one Department Head one supervisor or management employee one County employee (non -management) one Human Rights Commissioner one member of the Board of Representatives one Affirmative Action professional (representing the City of Ithaca or Ithaca City School District) four community at -large members RESOLVED, further, That the Affirmative Action Officer and Director of Organizational Development shall serve as ex -officio non-voting members, RESOLVED, further, That members shall be appointed by the Board of Representatives with the terms of appointment for the six designated positions being one year and the terms of appointment for the four community at -large members three years. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations, and Education Committee Mr. Lane, Chairman, said the committee has not met. The next meeting is October 26`x'. He did report however that there have been discussions concerning the sales tax issue on clothing and footwear. He said there is a campaign in Cortland County supporting the permanent exemption. He stated he will be looking closely at how Cortland County responds. RESOLUTION NO. 243 - CAYUGA LAKE SCENIC BYWAY PROJECT — ACCEPTANCE OF NEW YORK STATE DEPARTMENT OF TRANSPORTATION GRANT; ESTABLISHING BUDGET FOR 1999; AUTHORIZATION TO ENTER INTO CONSULTANT CONTRACT MOVED by Mr. Lane, seconded by Mr. Stein, and unanimously adopted by voice vote. WHEREAS, the County has been working with the Cayuga Lake Scenic Byway Steering Committee, including representatives from Cayuga, Seneca, and Tompkins County as well as their respective tourism promotion agencies, to support the creation of a Cayuga Lake Scenic Byway, and WHEREAS, the County has been awarded grant funds from the New York State Department of Transportation (NYSDOT) for the purpose of preparing a nomination of the Cayuga Lake Scenic Byway for designation as a New York State Scenic Byway, and WHEREAS, the matching funds for the grant will be provided from existing funds in the Department of Planning and from contributions from participants in the Cayuga Lake Scenic Byway Steering Committee, and WHEREAS, the funds will be used to hire a consultant to assist with the preparation of the nomination package and supporting documentation, and WHEREAS, a consultant selection process consistent with the policies and regulations of Tompkins County, NYSDOT, and all applicable agencies, resulting in the selection of Peter J. Smith and Associates, Inc., of Buffalo, New York, as the consultant, now therefore be it RESOLVED, on recommendation of the Planning, Intergovernmental Relations and Education Committee, That the County hereby accepts grant funds in the amount of $80,000 from NYSDOT, 283 October 19, 1999 RESOLVED, further, That the following adjustments be made to the 1999 Budget, REVENUES 8020.43959 State Aid — Planning $80,000 TOTAL REVENUES $80,000 EXPENDITURES 8020.54442 Professional Services $80,000 TOTAL EXPENDITURES $80,000 RESOLVED, further, That the County be authorized to enter into a multi-year agreement with Peter J. Smith and Associates, Inc., for the purpose of preparing a nomination package and supporting documentation for the Cayuga Lake Scenic Byway on behalf of the Cayuga Lake Scenic Byway Steering Committee. SEQR ACTION: TYPE -21 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, said the committee met October 14`". He said a special meeting has been scheduled for Board members to attend if interested on November 8"' from 12:00 p.m. to 1:00 p.m. to discuss the Economic Development Strategy Plan. He said the committee heard a report from the Department of Social Services concerning its operations as well as a brief report from Catholic Charities about some of their programs. The committee also discussed the downtown business center and ongoing efforts to improve it. He said the committee approved $10,000 that had been set aside in previous years for that which will come out of room tax and be added to the Community Arts Partnership contract so the project can move forward. The projects will be approved by the Strategic Tourism Advisory Board and reported to the Committee. Mr. Proto requested a copy of the Economic Development Strategy Plan. Mr. Stein said he would provide a copy. RESOLUTION NO. 244 - AUTHORIZATION TO ADVANCE STATE MATCHING FUNDS TO TOMPKINS COUNTY CHAMBER OF COMMERCE FOR THE COUNTY'S TOURISM PROGRAM MOVED by Mr. Stein, seconded by Mr. Winch, and unanimously adopted by voice vote. WHEREAS, Tompkins County has authorized the Tompkins County Chamber of Commerce as the Tourism Promotion Agency (TPA) for .1999-2000 for the County, and WHEREAS, the Tompkins County Chamber of Commerce has entered into a contract to operate the County's Tourism Program, and WHEREAS, the Tompkins County Chamber of Commerce has applied for Empire State Development Corporation matching funds on behalf of the County's tourism program, and WHEREAS, in order to access the New York State matching funds, it is required that the Chamber of Commerce have the local matching share available to it at the time of application, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That Tompkins County be authorized to advance $68,103 from the Room Occupancy Tax account to the Chamber of Commerce for matching funds for the State program, 284 October 19, 1999 RESOLVED, further, That these funds are part of the 2000 allocation of funds from the Room Occupancy Tax for the County's tourism program operated by the Tompkins County Chamber of Commerce, RESOLVED, further, That these funds are covered under the three-year agreement between the County and the Chamber of Commerce for tourism promotion. SEQR ACTION: TYPE II -20 RESOLUTION NO. 245 - INCREASE IN HOURS FOR EMPLOYMENT AND TRAINING DIRECTOR II AT WORKFORCE DEVELOPMENT MOVED by Mr. Stein, seconded by Mr. Penniman. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Proto and Kiefer). RESOLUTION ADOPTED. WHEREAS, the Employment and Training Director II position was created by the Board of Representatives recognizing that the number of hours required per week would need to be examined after the position was functioning for a period of time, and WHEREAS, the initial implementation period for the project has shown that additional time is needed for the Employment and Training Director II to fulfill duties, services, and priority projects for Workforce Development, and WHEREAS, this change in the position has been reviewed and approved by the County Personnel Commissioner, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the position of Employment and Training Director II, labor grade (P), (87/216), management, be increased from 35.0 to 40.0 hours per week effective October 19, 1999, RESOLVED, further, That this is an increase of $5,335 annual pay, RESOLVED, further, That no additional funding is needed for this change in 1999, RESOLVED, further, That funding for this change has been included in the Year 2000 County Budget request. SEQR ACTION: TYPE II -20 It was MOVED by Mr. Stein, seconded by Mr. Proto, and unanimously adopted by voice vote, to add to the agenda the resolution entitled Approval of Savings Plans Pursuant to the 1999 Early Retirement Incentive Program. RESOLUTION NO. 246 - APPROVAL OF SAVINGS PLANS PURSUANT TO THE 1999 EARLY RETIREMENT INCENTIVE PROGRAM MOVED by Mr. Stein, seconded by Mr. Proto, and unanimously adopted by voice vote. Ms. Kiefer requested a copy of the plans submitted and approved by the County Administrator. Mr. Erb said he would provide Ms. Kiefer with a copy. WHEREAS, the Tompkins County Board of Representatives authorized participation in the 1999 Early Retirement Incentive Program, and WHEREAS, three eligible employees have voluntarily chosen to retire during the open period, and WHEREAS, the Health and Social Services Departments have submitted savings plans as required by the New York State Retirement System and such plans have been reviewed and recommended by the County Administrator, now therefore be it 285 October 19, 1999 RESOLVED, on recommendation of the Health and Human Services and Economic and Workforce Development Committees, That the employees listed below be authorized to retire under the terms of the 1999 Early Retirement Incentive Program: Susan Pesco, County Clinical Nurse, Health Department Marleta Anderson, Staff Development Specialist, Social Services Department Phyllis Brault, Managed Care Coordinator, Social Services Department SEQR ACTION: TYPE I1-20 Report and Presentation of Resolution(s) from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, said the committee met this morning. The committee heard a presentation from Liz Cameron and a colleague from Cornell concerning the status of Cornell's Radiation and Chemical Waste Disposal sites. Material on this subject will be placed on file in the Board office for review. RESOLUTION NO. 247 - AWARD OF BID - FUEL MANAGEMENT SYSTEM AND FUEL DISPENSING UNITS DEPARTMENT OF PUBLIC WORKS — AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Finance Department has duly advertised for bids for a fuel management system and fuel dispensing units, and WHEREAS, five (5) bids were received on September 21, 1999 and publicly read, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the bid for a fuel management system and fuel dispensing units for the Tompkins County Airport be awarded to Central Pump & Tank, Inc., of Herkimer, New York as the lowest responsible bidder with a total bid of $12,614. RESOLVED, further, That the County Administrator be authorized to execute an agreement to implement this bid, funds being available in account CT5610.52220. SEQR ACTION: TYPE II - 25 RESOLUTION NO. 248 - AUTHORIZATION TO EXECUTE FUNDING AGREEMENT WITH NEW YORK STATE DEPARTMENT OF TRANSPORTATION — BROOKTONDALE BRIDGES (BIN 3314100 — LOUNSBERY RD. AND BIN 1045990 — VALLEY RD.) OVER SIX MILE CREEK MOVED by Ms. Blanchard, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, a Project for the Brooktondale Bridges over Six Mile Creek, BIN 3314100 (Lounsbery Road) and BIN 1045990 (Valley Road), P.I.N. 375319, (the Project) in the Town of Caroline, is eligible for funding under Title 23 U.S. Code, as amended that calls for the apportionment of the costs of such program to be borne at the ratio of 80 percent federal funds and 20 percent non-federal funds, and WHEREAS, the County of Tompkins desires to advance the above project by making a commitment of 100 percent of the non-federal share of the costs of Scoping, Design (Phases I -VI) and ROW Incidentals, and WHEREAS, in order to expedite advancement of the Project to construction and realize potential total project cost reductions, the Public Works Department sought permission from the New 286 October 19, 1999 York State Depaitment of Transportation to administer the project locally, and to do that the New York State Depaitment of Transportation requires the County to appropriate one hundred (100%) percent of the project costs and then file for reimbursement of eligible costs, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Tompkins County Board of Representatives hereby approves the above -subject project and authorizes the County of Tompkins to pay in the first instance one hundred (100%) percent of the federal and non- federal share of the costs of Scoping, Design (Phases I -VI) and ROW Incidental work for the subject Project or portions thereof, RESOLVED, further, That the sum of $195,000 is hereby made available within account D5111.54411, Bridge Contracts, to cover the cost of participation in the above design phase of the Project, RESOLVED, further, That in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Board of Representatives shall convene as soon as possible to appropriate said excess amount immediately upon the notification of the New York State Department of Transportation thereof, RESOLVED, further, That the Superintendent of Highways of the County of Tompkins be and is hereby authorized to execute all necessary Agreements, certifications and reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the County of Tompkins with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of Project costs and permanent funding the local share of federal -aid and state -aid eligible Project costs and all Project costs within appropriations therefor that are not so eligible, RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, RESOLVED, further, That this resolution shall take effect immediately, SEAR ACTION: TYPE II -21 Report from the Air Service Task Force Ms. Blanchard, Chair, said the committee met last week. She said the committee heard a report about the Ithaca -Dulles flights and said there continues to be just over 6 passengers per flight. She reported that this service has been removed from the danger list of cancellation at this point. She stated that according to the September traffic summary there continues to be improvements over last year. There will be a subcommittee discussing the pros and cons for going forward with more aggressive recommendations. The next meeting is tentatively scheduled for November 19th. Report from the Electric Power Committee Mr. Stein, Chairman, said he did not have a report. Mr. Proto questioned if Cornell University was exempt from paying sales tax on utilities for the North Campus project. Mr. Stein said he would look into this. Report from the Communications Capital Projects Committee Ms. Blanchard, Chair, said she does not have a report. The next meeting is October 26th. Report from the Information Management Committee 287 October 19, 1999 Mr. Evans, Chairman, said the committee met this afternoon. He said the Y2K work schedule for software is expected to be completed by the end of November. However, they do know the State software is not Y2K compliant and will be developing contingency plans. Report from the Library Construction Committee Ms. Mink, Chair, reported the committee will meet October 28th and will be reviewing bids. Report from the Library Coordination Committee Mr. Proto, Chairman, said the committee met last week. The committee reviewed six models. One of the models was based on school district boundaries which if recommended would require the County Public Library to reduce its area served to the Ithaca City School District. It is one of the proposals the Regents Commission is looking at. The committee will continue looking at other models. The next meeting has been changed from November 15th to November 19"' at noon. The committee also heard a report about the delivery of library services in the Town of Lansing. Report from the State Archives Committee Mr. Proto, Chairman, spoke about the dedication in Cortland County for their storage area. He said he spoke to Greg Potter and Steve Whicher about putting together a grant request that would incorporate the County's GIS program. He reported that the State Vice Commissioner will be attending a meeting in December and invited all Board members to attend. Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, said he did not have a report. Adjournment The meeting adjourned at 6:37 p.m. 288 November 3, 1999 Regular Meeting Called to Order Ms. Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. Excused: 2 (Representatives Davis and Kiefer). Privilege of the Floor by the Public Mark Dresser, Sr. Investigator for the Sheriff's Department, spoke about the Criminal Investigation Unit at the Sheriff's Department and the proposed Criminal Investigator position. He said there have been some very serious crimes in Tompkins County lately and that caseloads for all of the investigators is very heavy. He asked that the Board give serious consideration to approving the additional position request in the 2000 Sheriff's Department budget. Deborah Niemi, Jail Administrator, spoke of staff shortages at the Sheriff's Department of both deputies and corrections officers. She also urged the Board to approve the additional position requests in the Sheriffs Department 2000 budget. Peter Meskill, Sheriff, said he asked Mr. Dresser and Ms. Niemi to attend this meeting because they are in supervisory positions and know what the needs of the Department are and why they exist. Wendy Skinner, Public Information Coordinator, thanked Board members for submitting information about this meeting to her prior to this evening. Privilege of the Floor by Board Members Mr. Lane, District No. 14 Representative, commented on how well done the latest edition of County News and Views is. He thanked Wendy Skinner, Public Information Coordinator, and all the employees who contributed to the publication. Chair's Report Ms. Mink said there will be a brief executive session at the end of the meeting to discuss a real estate offer. There will also be a report given by Tim Joseph, Chairman of the Public Safety Building Space Committee. Report from the County Administrator Mr. Erb had no report. Report from the County Attorney Mr. Theisen had no report. 289 November 3, 1999 Report from the Finance Director Mr. Squires reported tomorrow they will be selling the bonds for the Library project. The County's bond rating is a double A. He said this is a very excellent rating and that Tompkins County has the highest bond rating in New York State of counties its size. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the Agenda: Award of Bid - Tompkins County Public Library - Capital Project Approval of Resolution(s) Under the Consent Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to approve the following resolution(s) under the Consent Agenda: RESOLUTION NO. 249 - ESTABLISHMENT OF INCREASE TO LANDFILL PETTY CASH FUND MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the existing $350 landfill petty cash fund be increased to $400. SEQR ACTION: TYPE II -20 RESOLUTION NO. 250 - AUDIT OF FINAL PAYMENT — TOMPKINS COUNTY COURTHOUSE HVAC — SHISLER ELECTRICAL CONTRACTOR MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, Shisler Electrical Contractor has completed their electrical contract for the Tompkins County Courthouse HVAC Project, now therefore be it RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Shisler Electrical 3 (Final) HB 1601.16.43 $10,807.50 Contractor RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HB1601.59239.16.43. SEQR ACTION: TYPE II -20 Approval of Appointment(s) Under the Consent Agenda It was MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to approve the following appointment(s) under the Consent Agenda: 290 November 3, 1999 Tompkins County Workforce Development Board - Expires December 31, 2001 Betty Youmans, Manager, New York State Department of Labor Doug Czerwonka, Human Resource Vice President, Borg Warner Automotive Commercial Center Revitalization Program - ongoing appointment Daniel Krall, Design Professional Report from the Budget and Quality Planning Committee Mr. Joseph, Chairman, reported the Committee has not met since the expanded budget meetings. The next regular meeting will be tomorrow at 11:15 a.m. Report from the Government Operations Committee Mr. Koplinka-Loehr, Chairman, reported the Committee will meet tomorrow at noon. On November 13, the third in a series of diversity training session will be at held at noon at the Human Services Building. Mr. Koplinka-Loehr called attention to the advisory board vacancy list and asked members to review this and submit names to the Board Office. Report and Presentation of Resolution(s) from the Planning, Intergovernmental Relations and Education Committee Mr. Lane, Chairman, reported the Committee met on October 26 and heard a report from the Environmental Management Council (EMC). Ed Cope, Chairman of the Council, will not continue as Chairman next year since being elected yesterday to the Caroline Town Board. Mr. Lane reported he took the resolution regarding the EMC membership back to the Committee; the Committee will continue discussion on that document at the next meeting. He reported the Portland Point project is not proceeding the way they had hoped it would have; there will be a review by the HUD group as to the status of that. Following that review, a report will be brought back to the Committee. RESOLUTION NO. 251 - INLET ISLAND PROMENADE - AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE CITY OF ITHACA; ESTABLISHING BUDGET FOR 2000 MOVED by Mr. Lane, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, the County has been awarded funding from the New York State Department of Transportation (NYSDOT) Multi -Modal Program for the purpose of constructing a public walkway along the shoreline of Inlet Island, now therefore be it RESOLVED, further, That the County be authorized to enter into a multi-year agreement with the City of Ithaca for the purposes of using the grant funds towards the design and construction of the Inlet Island Promenade, RESOLVED, further, That the following adjustments be made to the 2000 Budget: Revenues 8029.43592 DOT Grants $77,000 TOTAL REVENUES Expenditures 8029.54400 Program Expense TOTAL EXPENDITURES 291 $77,000 $77,000 $77,000 SEQR ACTION: TYPE II — 20 November 3, 1999 RESOLUTION NO. 252 - ACCEPTANCE OF SMALL CITIES GRANT — HOMEOWNERSHIP IV AND AMENDING THE 1999 AND 2000 BUDGETS MOVED by Mr. Lane, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. WHEREAS, the County has been awarded Small Cities Community Development Block Grant (CBDBG) funds from the U.S. Department of Housing and Urban Development (HUD) for the purpose of continuing its successful existing -home mortgage program for first-time homeowners, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the County hereby accepts Small Cities CDBG funds in the amount of $600,000, RESOLVED, further, That the following budget adjustment for 1999 is authorized: Revenues CD8695.44959 Federal Aid Appropriations CD8695.54400 Program Expense $100,000 $100,000 RESOLVED, further, That the following budget adjustment for 2000 is authorized: Revenues CD8695.44959 Federal Aid $500,000 Appropriations CD8695.54400 Program Expense $500,000 RESOLVED, further, That the County Administrator be authorized to execute any contracts related to this project. SEQR ACTION: TYPE 11-20 Report from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be November 15 at noon. The Committee will devote the first hour of that meeting to discussion about the Economic Development Strategy. The regular meeting will follow at 1 p.m. Report from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee has not met since the last Board meeting. He announced the next meeting would be on Tuesday, November 16 at 3:30 p.m. This meeting will replace the meeting scheduled for November 11, which is Veterans Day. Report from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee met yesterday morning. The Committee received a report from Ward Hungerford, Highway Manager, on what was accomplished during the 1999 work season. They have asked him to make his report available to all Board members. Ms. Blanchard said anyone having questions should submit them to Mr. Hungerford directly. The Committee also heard a 292 November 3, 1999 report on the bid status of the Household Hazardous Waste Facility. Bids are expected in on December 7th and the expected completion date is June of 2000, with the facility opening in July, 2000. Ms. Blanchard said a report will come before the Board after the next meeting on the Bostwick Road/Buildings and Grounds renovation project to reflect the greater dimensions this activity has taken and what the capital project will really look like. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met last Tuesday at noon and spent time listening to a presentation from Judge Rowley on the Drug Court. There are currently 70 individuals in that program, and four graduated on Friday. A total of 20 people have graduated since the program's inception in 1998. Julia Hughes, Assigned Counsel Coordinator, pointed out that of the 52 active cases, 39 of those are assigned -attorney cases. They are in the process of developing an evaluation process for the program to show why it is so successful. Mr. Evans said Offender Aid and Restoration reported there have been 50 bails made so far this year. They also reported on the information desk that has been set up at the Jail lobby and said this has been very helpful to the program. Ms. Blanchard announced that a joint meeting has been set up between the Public Safety and Communications Capital Project Committees to listen to a presentation from Dave Stevenson of Dutch Hill Tower Antenna Systems on the towers project. The meeting has been scheduled for November 23 at 1 p.m. The next regular meeting will be November 12 at noon. RESOLUTION NO. 253 - AUTHORIZATION TO ACCEPT THE BULLET- PROOF VEST PARTNERSHIP GRANT ACT 1998 MOVED by Mr. Evans, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Sheriff desires to purchase protective vests for the Sheriffs deputies, and WHEREAS, the Tompkins County Sheriff's Office has submitted a request to the Federal Government of $7,349.28 for protective vests, and WHEREAS, this dollar amount of $7,349.28 represents fifty percent of the cost of the new vests, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County accept the federal grant of $7,349.28, RESOLVED, further, That the matching $7,349.28 is in the Sheriffs 1999 budget and no new money is needed. SEQR ACTION: TYPE II -20 Presentation of Resolution(s) by the Library Construction Committee RESOLUTION NO. 254 - AWARD OF BID - TOMPKINS COUNTY PUBLIC LIBRARY - CAPITAL PROJECT MOVED by Mrs. Schuler, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. Ms. Mink commented that the bids received were all incredibly close to one another. This indicates that the project will come in at the most reasonable costs possible. She also noted that local hires are possible, and that this project has a four percent contingency. She said a design presentation will be scheduled for early December. 293 November 3, 1999 WHEREAS, the Tompkins County Finance Department has duly advertised for bids for the Tompkins County Public Library project, and WHEREAS, thirty-nine (39) bids were received for four (4) contracts bid and publicly opened and read on October 27, 1999, now therefore be it RESOLVED, on recommendation of the Library Construction Committee, That the bids be awarded to the lowest responsible bidders as follows: General Construction Contract The Hayner Hoyt Corporation $2,838,000 Syracuse, NY Electrical Contract RC Daniel, Inc. 695,000 Geneva, NY Mechanical Contract Frey and Campbell, Inc. 1,039,000 Hammondsport, NY Plumbing and Fire Protection Contract Collins and Walton Plumbing 195,080 and Heating, Elmira, NY TOTAL $4,767,080 RESOLVED, further, That the County Administrator is hereby authorized to enter into contracts with the successful contractors and to execute change orders of up to ten (10) percent of the contract total, RESOLVED, further, That the Division of Engineering be authorized to implement this bid on behalf of the County, funds being available in Capital Account No. HL 7480.59239. SEQR ACTION: TYPE II -20 Report from the Library Coordination Committee Mr. Proto, Chairman, reported the Committee will meet on November 19`h at noon. He reminded the Committee that they will be having a representative from Albany speak to them about different options at that meeting. He also asked members to review previous information. Report from the Library Reuse Committee Mr. Lane, Chairman, reported the Committee met this week. He said it would cost less than $100,000 to do repairs to the current Library building. Mr. Lane said they need to take a hard look at what is going to happen to Biggs Building B, and said a capital project will need to be done on that building in the next decade. The Committee is proceeding to look at space needs downtown. They have begun drafting a report that will likely recommend that the County retain the current Library building. He said they do not feel they would get very much for the building if it were to be sold because there is not a market for that type of building. Mr. Lane said he hopes to have a draft of the report available around the end of the year. Report from the Air Service Task Force Ms. Blanchard, Chair, reported that there will not be a meeting of the full task force this month. Instead, a special committee will be meeting on November 15 to discuss regional issues. Report from the Electric Power Committee Mr. Stein, Chairman, said at the last meeting a request was made by Mr. Proto about the Cornell Dormitories and whether there would be any impact on the loss of sales tax. He said he has discussed this with the consultant. He said Cornell does not pay any sales tax so whatever power is used in the dormitories would not be taxed; he also said it is estimated that approximately $10,000 will be lost in sales tax annually. 294 November 3, 1999 Report from the Public Safety Building Space Committee Mr. Joseph, Chairman, distributed three drawings and presented the following options: Option One No expansion - has outline of current jail, no changes outside, minimal inside. This option deals with only the most pressing needs. Much of what is in there is not visible on the drawings because it deals with mechanical systems. The one real change in layout is the current medical area would be converted into two holding cells. The piece in blue is currently a women's cellblock and would be converted into a larger medical area than we currently have. In this option we lose cell space with a net loss of one and we do nothing to solve the problems on the administrative and roadside of the building other than mechanical. This option would cost somewhere around $1.2 to $2 million. This option represents an approach which is we don't solve everything, only those pressing things that need to be solved right away. Option Two - Phase One - Current Needs This option represents going ahead and solving all of the problems that have been identified. It creates considerably more space on the road patrol/administrative side of the building. It adds a direct supervision housing pod, which is a system where there is a large day area surrounded by cells and a corrections officer are in the day area with the inmates at all times. This contrasts with our current system where there is smaller cellblocks and day areas and the officers are on the outside looking in. The pod system is becoming more popular and is the "accepted better way to do things" today. This option has a capacity for 105 inmates which is not dramatically more than we have now with our variances. It also builds many of the support services such as the library, kitchen, the medical facilities, sized to accommodate expansion. It also includes quite a bit more program space which would allow for expansion and a significant increase in programming. The cost of this option would be approximately $10 million. Option Three - Year 2020 Master Plan This option is the expansion on Option Two with more jail space added. There is a large program area and pod. It solves all of the current problems and would allow for more inmates. The cost of this option would be $20 million. Mr. Joseph said the Committee looked at the question of whether it would be cheaper to start over and build a jail somewhere else. The consultants felt the cost would be about the same. He said the numbers provided were strictly capital costs and do not include operating or financing costs. He said Option Three is not really a 2020 option, but an option of 196 inmates. Mr. Joseph said the Board needs to look at these costs and weigh them against what it would cost to board prisoners out to other counties, or invest in crime prevention. He noted the Committee has asked the consultants for life -cycle costs for all three options plus a population of a 120 option plus a new facility option. Mr. Proto asked about the possibility of a regional facility; Mr. Joseph said there was no interest except perhaps in one for youth. Mr. Lane noted only Cortland County had expressed interest in a regional jail with Tompkins; he pointed out that a regional jail can only be for sentenced prisoners, which is about one-third of our jail population. Mr. Todd reported that Tioga County had built a larger jail so they could board in prisoners. Mr. Lane said Steuben County had done the same but now their jail is filled with local prisoners. Executive Session 295 November 3, 1999 It was MOVED by Mr. Proto, seconded by Mr. Winch, and unanimously adopted by voice vote by members present, to enter into executive session at 6:42 p.m. to discuss real estate negotiations. The meeting returned to open session at 6:54 p.m. Ms. Mink reported that Renzo, a subsidiary of Landmark who had previously had an interest in the property for housing, is now offering $250,000; they plan to get the building and put in high-tech firms. RESOLUTION NO. 255 - AUTHORIZING THE COUNTY ADMINISTRATOR TO ENTER INTO A PURCHASE AGREEMENT FOR THE SALE OF CERTAIN REAL PROPERTY MOVED by Mr. Proto, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. WHEREAS, the County is the owner of certain real property in the Town of Ithaca designated as Parcels 7A and 8A and a portion of Parcel 4 easterly of Harris B. Dates Drive on the survey maps, and WHEREAS, Landmark America, LLC, now operating under the name Renzo Ventures, LLC, desires to enter into a purchase agreement with the County for the purchase of the property to develop commercial office space, and WHEREAS, the project contemplated by Renzo Ventures, LLC, requires approval from the Town of Ithaca including the approval of compliance with the State Environmental Quality Review Act, now therefore be it RESOLVED, on recommendation of the Biggs A Disposition Special Committee, That the County Administrator is hereby authorized to execute a purchase agreement with Renzo Ventures, LLC for the sale of this real property and to execute all agreements and deeds needed to complete the sale. SEQR ACTION: UNLISTED (Short Environmental Assessment Form Completed) Minutes of October 5 and 19, 1999 It was MOVED by Mr. Joseph, seconded by Mr. Winch, and unanimously adopted by voice vote by members present, to approve the minutes of October 5 and 19, 1999 as submitted. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 7 p.m. 296 November 9, 1999 Adjourned Meeting Public Hearing - Proposed 2000 Tompkins County Budget and 2000-2004 Capital Program Vice Chairman Lane called the public hearing to order at 7 p.m. Present: 13 Representatives. Excused: 2 (Representatives Blanchard and Mink). Representative Kiefer arrived at 7:07 p.m. Kathy Peters, American Cancer Society and Director of Advocacy for the Region and formerly the Director of Tobacco Control for New York State for the Cancer Society, spoke to the Board regarding the tobacco settlement money and how that money will be spent. She said the Board needs to consider there are certain segments of the teen population smokers that are increasing. She said when the tobacco monies are gone there will be epidemic levels of lung cancer, heart disease, throat disease, emphysema, and other serious health conditions if these monies are not used towards prevention. Ms. Peters said the Health Department has put together a proposal that they will be asking the Board to consider. She asked the Board to use a portion of this money to help supplement the funds the County is getting to do surveillance and enforcement of existing laws. She said by taking a comprehensive approach to tobacco control and putting this money into enforcement of existing laws, there will be a significant decrease in statistics in a very short time. Edward Delmont, City of Ithaca, said he thought when he became eligible for a tax break under the STAR program that he would be able to take his wife out for dinner on their anniversary and birthday. He said because of the proposed tax increase he finds himself in the same position he was in prior to the STAR exemption. He asked where Cornell University got the money for the Lake Source Cooling Project. He said it is his understanding that the County lent them $55 million at one percent, and asked if this was true. Mr. Lane responded the County did not. Mr. Delmont asked about the cost of transporting individuals to the same methadone treatment centers in two separate taxis at a cost of $200 per person per day for six days and also about transporting individuals to Pennsylvania separately because appointments were at different times. He asked why there are 43 males between the ages of 18-25 still on welfare. He said he would like to see the taxpayers voice their opinion in public referendums on some financial matters. For example the sale of the Biggs building, the Human Services Building, and the cost of the new Public Library including remodeling. Ms. Kiefer arrived at this time. John Payne, Town of Lansing resident and an Investigator for the Sheriffs Department, urged the Board to consider the Sheriffs request for additional positions in that Department. He spoke of a road deputy position and said they are the first line of defense and it is important for them to do a good job interacting with the community. He said in the first ten months of this year he has seen a turnaround in the dedication and professionalism in the employees at the Sheriffs Department and has seen a new proactive approach to law enforcement. Mr. Payne said he would also like to see another juvenile officer hired. Greg Best, Sheriffs Deputy, spoke concerning the request for additional positions at the Sheriffs Department. He said there has been a dramatic change in the last ten months since the new administration came into office. He said there are dedicated employees at the Department; however, they are overwhelmed with the enormous amount of work. He urged the Board to consider approving the additional positions requested by Sheriff Meskill. Rick Tubbs, Sheriffs Department Investigator, said he has written letters to the Board urging its support of the additional Deputy and Investigator positions. He said the entire Department is working 297 November 9, 1999 together; however, they are in dire need of additional positions. He also asked the Board to consider hiring a juvenile investigator to help with sex -abuse cases that have dramatically risen in the past year. Sharon Dean, Dispatcher for the Tompkins County Sheriffs Department, said she has been employed in that department for over 25 years. She spoke of the heavy workload and said there is an extreme need for additional deputies. Tim Little, newly appointed Deputy at the Sheriffs Department, spoke concerning how short- staffed he feels the Department is. He said it is impossible for the number of deputies they have to cover the entire County. He does not feel the Sheriff should be pulled away from administrative duties to cover work because of shortage of deputies. Rosalie Fontana, employee for the Health Promotion Program at the Health Department and Coordinator for the Tobacco Coalition of Tompkins County, spoke of the use of tobacco settlement dollars. She thanked the Board for its past efforts on tobacco control and for passing the local law on the self-service display ban of tobacco products. Ms. Fontana asked the Board to give the public an opportunity to express their views before committing to any position on these funds. She said the tobacco settlement comes to governments as reimbursement for past, present, and future tobacco -related illness costs that have been paid for through Medicaid and other taxpayer dollars. These health conditions cost the County a great deal of money each year and she thinks the Board should take this opportunity to prevent people from smoking and to help others quit. Noreen Roth, Town of Ithaca, said she is involved in both the Ithaca City School District and Lansing School District in their health programs. Ms. Roth spoke of the tobacco settlement and feels the money was intended to reimburse governments for past suffering. She believes all of the money should be used towards preventing youth from beginning to smoke and to also help current smokers quit. Mr. Lane welcomed students from an Ithaca College news and writing class. Gary Fisher, Town of Enfield, spoke about library services. He said he feels the County is spending a lot of money on library services. He questioned the personnel increases, and asked the Board to hold this figure down. He said he would rather increase positions over a longer period of time if they are really necessary. Mr. Fisher also spoke of the Sheriffs Department, and said he does not feel the administrative overhead should be increased. He said he would rather see the money used towards additional road patrol deputies. Mr. Fisher commented on the tobacco settlement funds and said the Board should look down the road at what tax rate increases will be when the settlement funds are gone. Ms. Kiefer was excused at 7:36 p.m. Peter Meskill, Tompkins County Sheriff, asked that the Board reconsider approving at least one of the deputy positions. He said at this time they are 12 people away from having to board prisoners out, when at this time last year there were several prisoners being boarded out to other counties. Mr. Meskill corrected a statement made under privilege of the floor, and said he has only asked for $.5 million over last year's budget of which the majority is for salary increases and said he plans to bring his department's budget within its budget at year-end. He said he would like the people of Tompkins County and employees of the Department to look proudly at the Sheriffs Department. No other member of the public wished to speak. At this time Vice Chair Lane asked if any member of the public is interested in asking specific questions pertaining to the budget. 298 November 9, 1999 Mr. Delmont asked if Cornell received any money from the County's Industrial Development Agency for the Lake Source Cooling Project. Mr. Lane said no, that project was privately financed through private lenders. He also asked who is accountable for the cost of transporting two drug addicts to the same methadone treatment center in two separate taxis at the cost of $200 per day per person for six days a week because they couldn't get along with one another. Mr. Erb said he would be willing to speak with Mr. Delmont after the meeting about this. Mr. Delmont said he would like to receive documentation of this and also for the County taking two clients to appointments in Pennsylvania in two different taxis. He asked why there are 41 males between the ages of 18 and 25 on welfare. Mr. Erb said he could not answer the question at this time; however, he would be willing to obtain the information he needs and provide it to him tomorrow. Mr. Delmont said he would like to see the taxpayers have the opportunity to voice their opinion in public referendums on financial matters such as the sale of the Biggs building. He said he initially heard this building was going to be sold for $600,000; now it is being sold for $280,000. He asked how the County plans to assess the taxes on the building since it will be used as a business. Mr. Lane said the property would be assessed as other commercial buildings are based on its usage. He said there were two separate offers for the building. The first offerer was not able to secure the financing for the building so the purchase fell through. The offer that exists now is also contingent on financing and the proposal is to use the building for commercial purposes and business development. Mr. Lane said there are very limited circumstances in which issues can be placed on the ballot for public vote. Noreen Ralph asked when the budget is established next week, whether the Board would be voting on the distribution of the tobacco settlement monies. Mr. Joseph said in the current budget there is a proposal to use $500,000 of the tobacco money that has been received and is in escrow. He said there are no finalized plans to use the $1.5 million that will be coming in on a regular basis beginning next year. She asked if the Board is interested in receiving more medical information in terms of the issues at hand and whether they would consider that part of the $500,000 or the $1.5 million. Mr. Penniman said the Board is only at the beginning of this debate and that there are a lot of questions that need to be answered. He said the State's support for tobacco programs has been very low and the County is hoping they will come through with some major improvements in that. Mr. Penniman said at this time Board members are uncommitted about what they would like to see done with that money and encourage more information. Representative Proto reported at the Board of Health meeting today Dr. Klepack, Medical Director, and Alice Cole, Public Health Director, distributed some information regarding the tobacco settlement. He said the State has a reputation of mandating that certain things happen with monies and then telling counties to use their share to pay for services. He said counties are interested in finding out what the State intends to do with the settlement monies they receive. Mr. Koplinka-Loehr said a couple of years ago during a budget forum there was discussion about how to use budget surpluses that are anticipated in the County. There were a variety of opinions from the public that ranged from save the money for a rainy day, use it for one-time expenses, and use it to decrease debt. He said as the Board approaches the tobacco monies it may want to consider using it to offset past Medicaid expenses that have already been incurred or place in other areas of the County budget that haven't received enough funding because money was used for Medicaid expenses. Kathy Peters spoke about the $500,000 that has already been received. She asked that the Board not use this money until there has been enough information received about it. She said that money could be spent in a preventative way that would have an ongoing effect on people throughout their lives. When asked by Mr. Proto how she would suggest replacing the $500,000 if that were removed from the proposed budget, Ms. Peters said she has seen several youngsters who are beginning to smoke and feels putting the money towards them is more important than keeping it for herself. Representative Davis said she feels very strongly that the money needs to be used in the manner suggested by Ms. Peters. She said the Health Planning Council has been working a long time on how the County could maximize the use of these funds. She said she is interested in funding programs that have a 299 November 9, 1999 reasonable expectation of success. At this time that has not happened, therefore, she is willing to use that initial money in the proposed manner so that when the larger sums are received there will be no challenges to using that money towards programs that have a proven chance of success. Rosalie Fontana, Health Department, said the Student Assistance Counselor at Ithaca High School is working with students to quit smoking and although she is doing great things, she does not have a lot of time to devote to this. She said the kids have a hard time coming up with money to pay for nicotine replacement. She said she hopes the State will do something with the settlement funds; however, she does not feel that what they do will relieve the County of its responsibility. Mr. Fisher said that although the Board is only proposing a two percent tax increase, the spending proposed in the 2000 budget is up by six percent. He feels the Board needs to go back and address this increase in spending. Representative Joseph said he agrees with Representative Davis that the Board should look for actual programs that have a plan, rationale, and an expectation for success. He said he is interested in funding those types of programs whether there is money from the settlement or not because when there are effective programs in place they pay for themselves in reduced Medicaid costs to the County. Mr. Lane thanked everyone for attending this public hearing and said the Board will take all comments made this evening into consideration when the budget is deliberated. Mr. Lane closed the public hearing at 8:06 p.m. Mr. Joseph announced there have been a couple of changes to expenses that were in the proposed budget. He said the debt service payment to the Library will be $30,000 less than anticipated, and because of a shift in enrollment at Tompkins Cortland Community College, Tompkins County's share will be reduced by $33,000. He encouraged Board members who intend to offer amendments to the budget, to submit these in advance to Kathy West, Deputy County Administrator. Adjournment On motion the meeting adjourned at 8:06 p.m. 300 November 16, 1999 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:33 p.m. Pledge of Allegiance and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives. Excused: 1 (Representative Koplinka-Loehr). Representative Davis arrived at 5:44 p.m. Privilege of the Floor by the Public Peter Meskill, Tompkins County Sheriff, reported that no one from his department is present this evening because deputies are out working on two armed -robbery cases with the State Police. 'He said a Dryden officer was critically injured in an automobile accident and asked that everyone pray for his recovery. Privilege of the Floor by Board Members Mr. Proto, District No. 7 Representative, reported Elsie Freeman Finch will be a presenter at the Community Documentary Heritage Program on December 6 at 9 a.m. at the DeWitt Historical Society. Ms. Finch is also associated with the National Archives and a member of the Library Board of Trustees. Mrs. Schuler, District No. 4 Representative, announced November 18th is "National Smokeout Day". Chair Mink congratulated Representative Penniman on his recent election to the Board to complete Mr. Meskill's remaining term. Mr. Penniman said he looks forward to working with Board members for another two years. Report from the County Administrator Mr. Erb reported Tompkins County is one step closer to receiving tobacco settlement monies. He said the money is expected to be received well in advance of the July 1; 2000 date. He expects the County to receive the funds that are in escrow before the end of the year. Mr. Erb said at the public hearing on the budget there was a gentleman who spoke about Department of Social Services expenditures. He said the person asked about males in the age category of 18-25 years of age receiving assistance. Mr. Erb said Tompkins County does not break down clients in this age group; however, a comparable age group would be males in the 21 to 30 year-old group. He said in that age group there are thirty-nine who are considered head of household who receive assistance from the County. Of those nine would be males and would be broken down between Aid to Family recipients and Safety Net recipients. Mr. Erb said there was'also a question from the same gentlemen about the County's use of taxis to transport clients to separate methadone treatments. He said it is not a general rule to make separate trips; however, it is possible in situations where clients who are a danger to one another would be transported separately. 301 November 16, 1999 Mr. Erb reported another meeting was held between County and town officials to discuss fiscal matters. Issues such as tax foreclosure information and due -to and due from account information was discussed. He said the discussion was positive and productive and he looks forward to having close working relationships with the towns. Report from the County Attorney Mr. Theisen was not in attendance. Report from the Finance Director Mr. Squires said the bond sale was held last week and said the winning bid on the $6,054,000 bond was 5.396 percent to Roosevelt and Cross Securities. Representative Davis arrived at 5:44 p.m. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Appropriation of Room Occupancy Tax Funds for Wine Center Feasibility Study Authorizing Purchase of a Police Crimes Records Management System and a Mobile Data Browser Withdrawal of Resolution(s) from the Agenda No resolution(s) were withdrawn from the agenda. Approval of Resolution(s) Under the Consent Agenda It was MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present, to approve the following resolution(s) under the Consent Agenda: RESOLUTION NO. 256 - ADOPTION OF REGULAR AND SUPPLEMENTAL REPORTS OF TOTALS (FOOTINGS) OF ASSESSMENT ROLLS (see pages 303-304) MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Government Operations Committee, That the regular and supplemental report of the totals (footings) of assessment rolls be accepted and the figures therein be used as a basis for the taxation in the several tax districts of the County for the year 2000. SEQR ACTION: TYPE II -20 302 Report of Committee on footings (Totals) of Assessment Rolls Prepared In 1999 To the Board of Representatives of Tompkins County. Your committee reports that it has accepted the footings (Totals) of the Assessment Rolls referred to it, as made by the Assessor of Tompkins County and that the following is a correct statement of such footings (Totals). Col 3 +5+ 6 Col 7.4 Village RS 1+5+6+7 Col8-9 Rol1Sec 3+8 Col 7 + 11 1 2 3 4 5 6 7 8 9 10 11 12 TAX DISTRICT ACRES ACRES FULL VALUE OF FULL VALUE OF PENSIQN AND SPECIAL FRANCHISE (RS - 5) PROPERTY OF PUBLIC SERVICE CORP. (RS 6+RS7) TOTAL REAL AND FRANCHISE SUBJECT TO SPECIAL DISTRICT CHARGES REAL PROPERTY AND FRANCHISE SUBJECT TO GENERAL AND HIGHWAY TAXES PROPERTY WITHIN INCORP. VILLAGES FOR GENERAL LAND HIGHWAY TAXES PROPERTY OUTSIDE INCORP. VILLAGES FOR GENERAL AND HIGHWAY TAXES WHOLLY EXEMPT GRAND TOTAL OF ROLL LAND REAL PROPERTY EXCLUSIVE OF INCLUDING PARTIAL BUILDINGS IR$$UILDINGS (Roll EXEMPTION 1 Grand Total Sec. 1 Grand IRS1&6TotAsmt- Land) Total) CoTax) Town of Caroline 34,747 23,823,500 95,745,000 4,899,434 1,884,123 3,176,400 100.805,523 95,906,089 95,906,089 21,643,800 122,449,323 Town of Danby 33,286 27,813,000 110,218,000 4,235,726 2,686,719 14,601,537 127,506,256 123,270,530 123,270,530 12,201,300 139,707,556 Town of Dryden 58,286 112,152,902 456,156,800 15,001,551 7,386,749 49,486,770 513,030,319 498,028.768 77,050,188 420,978,580 167,310,600 680,340,919 Town of Enfield 22,207 27,571,700 99,319,800 7,476,271 896,772 2,694,000 102,910,572 95,434,301 95,434,301 9,597,300 112,507,872 Town of Groton 30,725 28,735,000 138,381,400 8,932,174 2,603,904 5,737,000 146,722,304 137,790,130 50,077,286 87,712,844 54,193,100 200,915,404 Town of Ithaca 16,293 160,605,350 716,423,650 20,436,031 10,731,267 15,379,291 742,534,208 722098,177 236,442,526 485,655,651 691,235,800 1,433,770.008 Town of Lansing 37,789 146,854,300 563,955,950 135,996,385 6,413,855 261,980.049 832,349,854 696,353,469 247,663,559 448,689,910 125.821,200 958,171,054 Town of Newfield 36,997 28,312,507 133,756,300 6,022,088 2,818,057 19,379,849 155,954,206 149,932,118 149.932,118 22,589,400 178,543,606 Town of Ulysses 19,818 65,456,000 224,805,000 9,606,385 2,774,286 3,889,700 231,468,986 221,862,601 55,584,374 166,278,227 44,983,700 276.452,686 City of Ithaca 2,940 235,668,600 805,144,600 17,271,876 20,694,388 8,764,428 834,603,416 817,331,540 817,331,540 1,146,928,700 1,981,532,116 TOTALS 293,088 856,992,859 3,343,906,500 229,877,921 58.890,120 385,089,024 3,787,885,644 3,558,007,723 666,817,933 2.891.189,790 2,296,504,900 6,084,390,544 inoutvillage SUPPLEMENTAL REPORT OF THE COMMITTEE ON FOOTINGS (Totals) OF ASSESSMENT ROLLS 1999 VILLAGES AND TOWNS TOTAL REAL ONLY EXCLUSIVE OF ALL EXEMPTIONS -INC. PUBLIC SERVICE TOTAL FRANCHISE REAL PROPERTY AND FRANCHISE SUBJECT TO GEN & H -WAY TAX PENSION EXEMPTIONS (Roll Sec 1 & 6 FORMULA (RS 1 + 6 + 7) (RS 5) (Col B + Col C) TotAss-CoTax) (B - (Footings Col or 10 - C)) DRYDEN-Dryden Village Freeville Village TOTAL -Inside Villages Outside Villages TOTAL-TOWNWIDE 63,727,900 1,413,480 65,141,380 1,678,673 1,678,673 1,492,441 11,830,437 Footings! Col 4 2,426,386 6,505,788 Footings! Col 4 1,912,895 18,523,136 Footings! Col 4 5,877,695 130,118,690 Footings! Col 4 1,562,290 8,044,095 Footings! Col 4 14,578,100 501,822 15,079,922 1,492,441 78,306,000 1,915,302 80,221,302 3,171,114 427,337,570 5,471,447 432,809,017 11,830,437 505,643,570 7,386,749 513,030,319 15,001,551 GROTON-Groton village Outside Village TOTAL- TOWNWIDE 51,863,200 640,472 52,503,672 2,426,386 92,255,200 1,963,432 94,218,632 6,505,788 144,118,400 2,603,904 146,722,304 8,932,174 ITHACA-Cayuga Heights Outside Village TOTAL-TOWNWIDE 235,011,100 3,344,321 238,355,421 1,912,895 496,791,841 7,386,946 504,178,787 18,523,136 731,802,941 10,731,267 742,534,208 20,436,031 LANSING -Lansing Village Outside Village TOTAL-TOWNWIDE 251,595,173 1,946,081 253,541,254 5,877,695 574,340,826 4,467,774 578,808,600 130,118,690 825,935,999 6,413,855 832,349,854 135,996,385 ULYSSES-Trumansburg Outside Village TOTAL- TOWNWIDE 56,013,600 1,133,064 _ 57,146,664 1,562,290 172,681,100 1,641,222 _ 174,322,322 8,044,095 228,694,700 2,774,286 231,468,986 9,606,385 6661 `9I.zagU1 AON November 16, 1999 RESOLUTION NO. 257 - ESTABLISHING COUNTY EQUALIZATION RATES MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, pursuant to Article III, Section 4.05, Subdivision (d) of the Tompkins County Charter and Code, the Director of Assessment has submitted and recommended the adoption of equalization rates for all towns in Tompkins County and the City of Ithaca for the assessment rolls filed in 1999, and for the apportionment of County taxes levied in 2000, now therefore be it RESOLVED, on recommendation of the Government Operations Committee, That the following equalization rates be and hereby are adopted: TOWN Town of Caroline Town of Danby Town of Dryden Town of Enfield Town of Groton Town of Ithaca Town of Lansing Town of Newfield Town of Ulysses City of Ithaca TOTALS AGGREGATE ASSESSED VALUATION OF TAXABLE COUNTY REAL PROPERTY FOR EQUALIZATION COUNTY PURPOSES 95,906,089 123,270,530 498,028,768 95,434,301 137,790,130 722,098,177 696,353,469 149,932,118 221,862,601 817,331,540 SEQR ACTION: TYPE 11-20 RATE 100 100 100 100 100 100 100 100 100 100 AGGREGATE FULL VALUATION OF TAXABLE REAL PROPERTY FOR COUNTY PURPOSES 95,906,089 123,270,530 498,028,768 95,434,301 137,790,130 722,098,177 696,353,469 149,932,118 221,862,601 817,331,540 3,558,007,723 RESOLUTION NO. 258 - ADOPTION OF APPORTIONMENT OF TAXES MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, the report of equalization rates and totals (footings) of assessment rolls has been prepared and approved by the Assessment Director, now therefore be it RESOLVED, on recommendation of the Government Operations Committee,' That the report of the Director of Assessment be accepted and adopted and the valuation of real property and franchise be based on the 1999 final assessed values for the purposes of general and highway tax levied against the several tax districts of the County and that the values determined therein be the basis for such general and highway tax levies for the year 1999, RESOLVED, further, That several amounts therein listed for State tax, County tax for general County purposes, and County highway tax for 2000 against the several towns of the County and City of Ithaca be assessed against, levied upon, and collected from taxable property of the several towns and City liable therefor. SEQR ACTION: TYPE II -20 RESOLUTION NO. 259 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS 305 November 16, 1999 MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Health and Human Services Committee, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH AND HUMAN SERVICES COMMITTEE Office for the Aging (#51) Revenue Acct Title Amt Approp Acct Title(s) 6774.43808 State Revenue $3,065 6774.54491 Subcontractor Explanation: Increase in revenue permits increase in Foodnet contract. Office for the Aging (#49) Revenue Acct Title 6796.44772 Federal Revenue 6796.44772 Federal Revenue 6796.44772 Federal Revenue Amt 3,849 35 962 Approp Acct 6796.51000 6796.54330 6796.58000 Title(s) Salary Printing Fringes Explanation: Revenue increase permits increase in salary hours for•Outreach Worker, permits increase in printing expenses, and fringes to cover increase in salary. Office for the Aging (#48) Revenue Acct Title 6780.43808 State Revenue Amt 1,413 Approp Acct 6780.54491 Explanation: Increase in State revenue permits increase for subcontractors. Office for the Aging (#53) Revenue Acct Title 6777.43808 State Revenue Amt 1,054 Explanation: Increase in State Revenue permits increase in subcontracts. Approp Acct 6777.54491 Title(s) Subcontracts Title(s) Subcontracts Public Health (#50) Revenue Acct Title Amt Approp Acct Title(s) 4016.42705 Gifts and Donations $1,000 4016.54400 Program Expense Explanation: The Health Promotion Program has received a gift to be used for health education/promotion. SEQR ACTION: TYPE H-20 RESOLUTION NO. 260 - APPROVING COMPLETED TAX ROLLS AND DIRECTING THE EXECUTING AND DELIVERY OF WARRANTS MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, upon the tax rolls of the several towns and City, the several taxes will be extended, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the tax rolls be approved as completed and that there shall be extended and carried out upon the roll the amount to'be levied against each parcel of real property shown thereon, RESOLVED, further, That there be annexed to each of said rolls a tax warrant prepared by the Director of Assessment as provided for in Section 4.02(b) of the Tompkins County Charter and Code, that such warrants shall be the respective amounts theretofore authorized to be levied upon each of said 306 November 16, 1999 rolls, that the several warrants be signed by the Chairman and the Clerk of the Board under seal of the Board and by the Director of Assessment, that said rolls with said warrants annexed are to be forthwith delivered to the respective collectors of the several districts of the County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 261 - TOWN BUDGETS MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Budget and Quality Planning Committee, That in accordance with budgets adopted by the several town boards of the County of Tompkins now on file with the Clerk of the Board and laws of the State of New York and in accordance with the foregoing report and recommendation of the Budget and Personnel Committee there be levied upon and collected from the taxable property of the several towns of the County and the City of Ithaca the foregoing sums for the purposes therein named, RESOLVED, further, That said summaries of the budgets of the several towns of the County and the City of Ithaca be printed in the 1999 Proceedings of the Board of Representatives. SEQR ACTION: TYPE II -20 RESOLUTION NO. 262 - AUTHORIZATION FOR DIRECTOR OF FINANCE TO MAKE YEAR-END TRANSFERS, APPROPRIATIONS AND BUDGET ADJUSTMENTS AS REQUIRED MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the County Finance Director be and he hereby is authorized and directed to make year-end transfers, appropriations, and budget adjustments required to clear credit balances from the books at year end, RESOLVED, further, That any such additional entries made by the County Finance Director shall be reported back to the Board of Representatives. SEQR ACTION: TYPE II -20 RESOLUTION NO. 263 - AUTHORIZATION TO SIGN DRAFTS - COUNTY ADMINISTRATOR MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the County Administrator be and he hereby is authorized to sign all drafts of the County of Tompkins and to delegate this authority to the Deputy County Administrator. SEQR ACTION: TYPE II -20 RESOLUTION NO. 264 - PRINTING OF TAX RATES 307 November 16, 1999 MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Budget and Quality Planning Committee, That after the tax rates are ascertained for the various towns and the City of Ithaca, the Clerk shall print such rates in the 1999 Proceedings of the Board following budgets of the several towns and City. SEQR ACTION: TYPE II -20 RESOLUTION NO. 265 - WORKER'S COMPENSATION BUDGET AND APPORTIONMENT - MUTUAL SELF-INSURANCE PLAN MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, the Budget and Quality Planning Committee estimates that the sum of $4,021.62 will be required during the year 2000 for the payment of compensation in old and pending cases on behalf of the County and participating municipalities under the mutual Self -Insurance Plan and for the expenses of administering same, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That there be raised from the County and participating municipalities in 2000 the total sum of $4,021.62 the same to be apportioned to the County and the several participating municipalities in the proportion that their equalized valuation bears to the aggregate valuation of the County and all participating municipal corporations as follows: Municipality Assessed Full Value Apportionment Caroline 95,906,089 $ 54.20 Danby 123,270,530 $ 69.67 Dryden 420,978,580 $237.92 Enfield 95,434,301 $ 53.93 Groton 87,712,844 $ 49.57 Ithaca (Town) 485,655,651 $274.47 Lansing 696,353,469 $393.54 Newfield 149,932,118 $ 84.73 Ulysses 221,862,801 $125.39 Ithaca (City) 817,331,540 $461.91 Dryden (Village) 63,462,707 $ 35.87 Freeville (Village) 13,587,481 $ 7.68 Groton (Village) 50,077,286 $ 28.30 Cayuga Heights (Village) 236,442,526 $133.63 County of Tompkins 3,558,007,723 $2,010.81 Total 7,116,015,646 $4,021.62 SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) the Government Operations Committee Ms. Kiefer, Vice Chair, reported the Committee conducted routine business at this month's meeting. Ms. West, Deputy County Administrator, reported the plan to bring management and confidential employee salaries into line with CSEA is close to being accomplished. She said the diversity training session was held last week, and asked Mr. Erb to report on some of the items that were named as priorities. 308 November 16, 1999 Mr. Erb recalled the following items being named as priorities: recruitment and employee development, achieving more diversity on boards and commissions and developing a roster of people who would be interested in serving, utilizing the Civil Service System in the best possible way, and training for diversity. He thanked everyone for their participation in this event, and said all Board members will receive a report on this that will include the final conclusions of the group. RESOLUTION NO. 266 - APPROPRIATION FROM CONTINGENT FUND - REPLACEMENT PAY - PERSONNEL MOVED by Ms. Kiefer, seconded by Ms. Davis. A short roll call vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Koplinka-Loehr). RESOLUTION ADOPTED. WHEREAS, a Personnel Assistant in the Personnel Department was absent from work for longer two months, and WHEREAS, replacement pay for the period May 31, 1999 - July 30, 1999 has been approved from the contingent fund pursuant to County Fiscal Policy, and WHEREAS, an additional request for replacement pay in the amount of $4,858 is now being made for the period August 1, 1999 - September 20, 1999 when this employees returned to work, now therefore be it RESOLVED, on recommendation of the Government Operations and Budget and Quality Planning Committees, That the following budget appropriation be made: FROM: A1990.54400 Contingency Fund $4,858 TO: A1430.51000 Regular Pay $3,886 A1430.58800 Fringes 972 SEQR ACTION: TYPE II -20 RESOLUTION NO. 267 - APPROVAL OF SAVINGS PLAN PURSUANT TO THE 1999 EARLY RETIREMENT INCENTIVE PROGRAM AND 2001 FISCAL TARGET ADJUSTMENT MOVED by Mr. Winch, seconded by Mr. Penniman. Ms. Kiefer said she does not support this resolution because she does not feel it should be offered every year. A voice vote on the resolution resulted as follows: Ayes - 12, Noes - 2 (Representatives Davis and Kiefer), Excused - 1 (Representative Koplinka-Loehr). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives authorized participation in the 1999 Early Retirement Incentive Program, and WHEREAS, one eligible employee in the Personnel Department has voluntarily chosen to retire during the open period, and WHEREAS, the Personnel Department has submitted a savings plan pursuant to regulations stipulated by the New York State Retirement System whereby they will fill up to a half-time position during 2000 and 2001 to demonstrate the required savings, and WHEREAS, such plan has been reviewed and recommended by the County Administrator, now therefore be it RESOLVED, on recommendation of the Government Operations and the Budget and Quality Planning Committees, That the employee listed below be authorized to retire under the terms of the 1999 Early Retirement Incentive Program: Shirley Meyers, Personnel Assistant, Personnel Department RESOLVED, further, That the Fiscal Target for the Personnel Department be reduced by $3,186. SEQR ACTION: TYPE II -20 309 November 16, 1999 RESOLUTION NO. 268 - DATE OF ORGANIZATION MEETING MOVED by Ms. Kiefer, seconded by Mr. Penniman, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Government Operations Committee, That in accordance with Section 151 of County Law, the organization meeting of the Board of Representatives shall be held in the Board of Representatives' Chambers of the Tompkins County Courthouse, Ithaca, New York, on Tuesday, January 4, 2000, at 5:30 o'clock in the evening thereof. SEQR ACTION: TYPE 11-20 Report from the Planning, Intergovernmental Relations, and Education Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be November 23rd at 9 a.m. Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Mr. Stein, Chairman, reported the Committee met on November 8 and heard a report from the Workforce Development Director and the Commissioner of the Department of Social Services. He said the Committee spent a great deal of time discussing tourism and room tax funds. There was also a lot of discussion about filling two existing vacancies on the Strategic Tourism Planning Committee in the areas of culture and travel/media. The Committee is seeking recommendations for individuals who would like to be considered for membership. At the next meeting they will set aside time to discuss the Economic Development Strategy Plan. RESOLUTION NO. 269 - APPROPRIATION FROM CONTINGENT FUND — BUYOUT OF INVENTORY — TOMPKINS CONSOLIDATED AREA TRANSIT MOVED by Mr. Stein, seconded by Ms. Blanchard. A short roll call vote resulted as follows: Ayes - 14, Noes - 0, Excused -1 (Representative Koplinka-Loehr). RESOLUTION ADOPTED. WHEREAS, Section 22 of the TCAT Consolidation Agreement states that TCAT shall purchase, at cost, the current useful inventory on hand for use in connection with the repair, maintenance, and servicing of the public transit buses, or other operations of the regional transit facility, and WHEREAS, the inventory has been valued at $402,947.37 and Tompkins County's contributory one-third share is $134,315.79, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development and Budget and Quality Planning Committees, That $134,316 be appropriated from the Contingent Fund for payment of the County's share of the beginning inventory. SEQR ACTION: TYPE II -20 RESOLUTION NO. 270 - APPROPRIATION OF ROOM OCCUPANCY TAX FUNDS FOR WINE CENTER FEASIBILITY STUDY MOVED by Mr. Stein, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. 310 November 16, 1999 WHEREAS, a proposal was received to undertake a preliminary feasibility study for a wine center in Tompkins County, and WHEREAS, this proposal is for a potential facility that will increase the attractiveness of the County for tourism purposes, and WHEREAS, it has been a long-standing policy of the tourism board to encourage the enhancement of tourism attractions in addition to marketing of tourism attractions, and WHEREAS, funds are available for such feasibility study in the room -occupancy tax account, and WHEREAS, the Strategic Tourism Planning Board has reviewed this proposal and recommends funding, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That $8,000 be appropriated from the Room Occupancy Tax Fund for this feasibility study, RESOLVED, further, That the funds be contracted to the Ithaca Downtown Partnership to oversee the study. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Health and Human Services Committee Mr. Winch, Chairman, reported the Committee met today at 3:30 p.m. and heard a report from Tompkins Community Action who stated they are finally closing on their new building. The Health Planning Council recognized certified nursing assistants by having an open house for them at both Lakeside and the Reconstruction Home. There were 102 certified nurses assistants honored at Lakeside and 50 at the Reconstruction Home. Mr. Winch thanked Representatives Penniman, Evans, and Proto for participating in the events to honor these individuals. RESOLUTION NO. 271 - INCREASE IN HOURS - MENTAL HEALTH SUPERVISING PSYCHOLOGIST POSITION - MENTAL HEALTH MOVED by Mr. Winch, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. WHEREAS, the Mental Health Department has hired a Supervising Psychologist from Tioga County, and WHEREAS, this person was hired as a transfer from Tioga County at the 40 hour working rate, now therefore be it RESOLVED, on recommendation of the Health and Human Services Committee, That the position of Mental Health Supervising Psychologist be increased from 35 to 40 hours per week. RESOLVED, further, That no additional funding is needed. SEQR ACTION: TYPE II -20 RESOLUTION NO. 272 - FISCAL TARGET ADJUSTMENT FOR 2001 EARLY RETIREMENT INCENTIVE - PUBLIC HEALTH AND SOCIAL SERVICES MOVED by Mr. Winch, seconded by Mr. Evans. A voice vote resulted as follows: Ayes - 12, Noes - 2 (Representatives Davis and Kiefer), Excused - 1 (Representative Koplinka-Loehr). RESOLUTION ADOPTED. 311 November 16, 1999 WHEREAS, employees in the Public Health and Social Services Departments have been authorized by the Board to participate in the Early Retirement Incentive Plan, now therefore be it RESOLVED, on recommendation of the Health and Human Services, Economic and Workforce Development, and Budget and Quality Planning Committees, That the Fiscal Targets for the Public Health and Social Services Departments be reduced as follows: Public Health $4,065 Social Services $6,961 SEQR ACTION: TYPE II -20 Report from the Facilities and Infrastructure Committee Ms. Blanchard, Chair, reported the Committee met this morning and discussed the County's road shoulder policy. The remainder of the meeting was spent conducting routine business. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Evans, Chairman, reported the Committee met briefly this afternoon to consider a resolution that was added to the agenda. The next meeting will be November 23'd. At the end of the regular Committee meeting, a joint discussion will be held with the Communications Capital Project Committee to review the towers proposal that is being provided by the consultant. He urged all Board members to attend that meeting. RESOLUTION NO. 273 - APPROPRIATION FROM CONTINGENT FUND — TERMINAL PAY SHERIFF DEPARTMENT MOVED by Mr. Evans, seconded by Ms. Blanchard. A short roll call vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Koplinka-Loehr). RESOLUTION ADOPTED. WHEREAS, three staff members of the Tompkins County Sheriffs Depaitiuent retired and have received terminal pay at a total cost of $26,738, and WHEREAS, Section 5.03 (B) of the County Fiscal Policy describes departmental entitlements, including contingent fund requests for the unbudgeted costs of terminal pay -for employees, now therefore be it RESOLVED, on recommendation of the Public Safety Committee and the Budget and Quality Planning Committee, That the following budget appropriation be made: FROM: A1990.44000 Contingency Fund $26,738 TO: A3110.51000 Regular Pay $13,114 A3113.51000 Regular Pay 13,624 RESOLVED, further, That this adjustment is for 1999 and does not affect the Fiscal Target for 2000. SEQR ACTION: TYPE II -20 RESOLUTION NO. 274 - APPROPRIATION FROM CONTINGENT FUND FOR OVERTIME PAY AT THE SHERIFF'S DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, the County Board set aside $200,000 in the Contingent Fund for overtime costs at the Sheriff's Department when the 1999 budget was adopted, and 312 November 16, 1999 WHEREAS, $39,834 was previously appropriated with Resolution No. 112 on the first day of June, 1999, and WHEREAS, overtime occurred from April to the end of the year, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the Director of Finance appropriate $155,000 from the Contingent Fund to cover payroll and fringe benefit expenses through out the Sheriff's Department budgeting units leaving a balance of $5,166. APPROPRIATION: FROM: A1990.54400 TO: $155,000 PLANNING & COORDINATION A3110.51000 Regular Pay $ 4,000 A3110.58800 Fringe 1,000 CRIMINAL INVESTIGATIONS A3112.51000 Regular Pay 50,000 A3112.58800 Fringe 12,500 UNIFORM DIVISION A3113.51000 Regular Pay 12,500 A3113.51200 Overtime Pay 20,000 A3113.58800 Fringe 30,000 CORRECTIONS DIVISION A3150.51000 Regular Pay 20,000 A3150.58800 Fringe 5,000 SEQR ACTION: TYPE 11 — 20 RESOLUTION NO. 275 — APPROPRIATION FROM CONTINGENT FUND — TERMINAL PAY — DISTRICT ATTORNEY MOVED by Mr. Evans, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Koplinka-Loehr). RESOLUTION ADOPTED. WHEREAS, an Assistant District Attorney has ended employment with Tompkins County as of August 25, 1999, and WHEREAS, the County Fiscal Policy allows for the appropriation of contingency funds for reimbursement to a department for payment of terminal benefits, and WHEREAS, the cost of terminal benefits in the amount of $2,322.12 plus 25 percent fringe has been incurred by the District Attorney's office, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the following budget adjustment be made: FROM: A1990.54400 Contingency Fund $2,903.00 TO: A1165.10000 Terminal Pay $2,323.00 A1165.80000 Fringes 580.00 SEQR ACTION: TYPE II -20 RESOLUTION NO. 276 - AUTHORIZING PURCHASE OF A POLICE CRIMES -RECORDS MANAGEMENT SYSTEM AND A MOBILE DATA BROWSER 313 November 16, 1999 MOVED by Mr. Evans, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, this Board by Resolution No. 42 of 1999 requested the New York State Legislature to authorize an increase in the Tompkins County 911 Surcharge and they have since introduced legislation authorizing the County of Tompkins to impose a one year increase of $.20 per access line per month surcharge, and WHEREAS, this Board by Resolution No. 171 authorized the adoption of Local Law No. 3 of 1999 imposing an additional $.20 surcharge on telephone access lines for one year to raise revenue for the system costs associated with the addition of a police crimes records management system and a mobile data browser and that any expenditure of these funds are to be approved by the County Administrator, and WHEREAS, said state legislation has been recently approved and signed by the Governor of the State of New York, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Quality Planning Committees, That the Director of Finance is directed to increase the 1999 Capital Project fund #HI 3401 by $160,000 with commensurate increases in revenue anticipated from the increased E911 surcharges over the coming years, RESOLVED, further, That this expenditure authorization is expressly contingent on the prior approval of the County Administrator that the crimes package vendor has assured that a satisfactory system interface for the transfer of data from this crimes records package to the CISNET system can be provided. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Budget and Quality Planning Committee Mr. Joseph, Chairman, reported there was discussion at the last meeting concerning how the tobacco settlement monies should be used. The Committee decided that in order to debate how they should be used, the Committee needs to first be presented with a proposal. He noted that if no action is taken on these funds the money will automatically fall into the General Fund and anyone who wants to do something different has to put a proposal forward stating exactly how the money should be used. He agreed with comments that there should be public discussion on this before any decision is made. Ms. Mink said a process needs to be developed for taking proposals and input. She said discussion on this will likely continue over the next six months. Ms. Kiefer suggested that this item be referred to the Board as a Committee of the Whole item. Mr. Stein said there needs to be discussion on which group is being charged with developing a process for discussion. He suggested including the new Public Information Committee in this. Ms. Mink said she will be meeting with Mr. Joseph to discuss how to proceed with this. Mr. Joseph announced the November 18 Committee meeting has been cancelled due to lack of business. The next meeting will be December 7h. RESOLUTION NO. 277 - AUTHORIZING PAYMENTS FOR COMMUNITY COLLEGE OPERATING BUDGET MOVED by Mr. Joseph, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. 314 November 16, 1999 WHEREAS, this Board has heretofore and by resolution approved the 2000-2001 operating budget for the Tompkins Cortland Community College and appropriated the necessary funds to pay the Tompkins County proportionate share of the operating budget of said college, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the County Administrator be and he hereby is authorized and directed, pursuant to the provisions of the Education Law of the State of New York and within the authorization provided by this Board, to pay Tompkins Cortland Community College an amount up to but not to exceed the Tompkins County budgeted share of the operating costs of said college for the fiscal year 2000-2001 on the following dates in the following amounts: January 1, 2000 $497,950.25 March 1, 2000 $497,950.25 May 1, 2000 $497,950.25 July 1, 2000 $497,950.25 SEQR ACTION: TYPE 11-20 Total $1,991,801.00 RESOLUTION NO. 278 - ADOPTION OF 2000 TOMPKINS COUNTY BUDGET MOVED by Mr. Joseph, seconded by Mr. Lane. It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote to approve the following amendment: Budget Amendment No. 1— Correction; District Attorney Rollover: WHEREAS, $21,785 of one-time spending in the District Attorney's budget has not been reflected in the Over -Target Summary, Page 33, Line 88 resulting in an overstatement of total Over - Target Requests, and WHEREAS, the rollover allocation is shown on Page 51, and on Page 3, Line 28, now therefore be it RESOLVED, That Page 3, Line 2 be decreased by $21,785 which results in an increase in the surplus available funds shown on Line 24(a). Tax Rate Impact: GFB Appropriation for One -Time Items: GFB Appropriation for Deferred Tax Increase: Change in Available Surplus Funds (Line 24a) no impact no impact no impact $21,785 increase It was MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the following amendment: Budget Amendment No. 2 - General Fund Contribution to Debt Service WHEREAS, the debt service payment for the Public Library will be $30,529 less than estimated in the 2000 Proposed Budget, now therefore be it RESOLVED, That the 2000 Proposed Budget Appropriation for the General Fund Contribution to Debt Service, Page 3, Line 6, and Line 56 on page 55, be reduced by $30,529, and RESOLVED, further, That the General Fund Appropriation for Deferred Tax Increase, Page 3, Line 23 likewise be reduced by $30,529 resulting in an increase in available surplus funds of $30,529. 315 November 16, 1999 Tax Rate Impact: GFB Appropriation for One -Time Items: GFB Appropriation for Deferred Tax Increase: Change in Available Surplus Funds (Line 24a) no impact no impact $30,529 decrease $30,529 increase It was MOVED by Mr. Joseph, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to approve the following amendment: Budget Amendment No. 3 - Tompkins Cortland Community College WHEREAS, the Tompkins County Sponsor Share for Tompkins Cortland Community College has decreased from 62% to 61%, and WHEREAS, the Tompkins County Share will be $33,112 less than estimated in the 2000 Proposed Budget, now therefore be it RESOLVED, That the 2000 Proposed Budget Appropriation for Tompkins Cortland Community College, Program No. 0505, page 17, be reduced by $33,112, and RESOLVED, further, That the General Fund Appropriation for Deferred Tax Increase, Page 3, Line 23, likewise be reduced by $33,112 resulting in an increase in available surplus funds of $33,112. Tax Rate Impact: GFB Appropriation for One -Time Items: GFB Appropriation for Deferred Tax Increase: Change in Available Surplus Funds (Line 24a) no impact no impact $33,112 decrease $33,112 increase It was MOVED by Ms. Kiefer, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the following amendment: Budget Amendment No. 4 - Service Work Alternatives Program - DSS WHEREAS, the Budget and Quality Planning Committee has not recommended $26,700 in permanent funding for SWAP upon advisement by the Department of Social Services that alternative funding would be available, and WHEREAS, the Department of Social Services has confirmed that this alternative funding would NOT be obtainable for 2000, now therefore be it RESOLVED, That the 2000 Proposed Budget, Page 23, Line 12, be increased by $26,700, RESOLVED, further, That the General Fund Appropriation, Line 11, page 3 be increased by $26,700 resulting in a decrease in available surplus funds of $26,700. Tax Rate Impact: no impact GFB Appropriation for One -Time Items: $26,700 increase GFB Appropriation for Deferred Tax Increase: no impact Change in Available Surplus Funds (Line 24a) $26,700 decrease It was MOVED by Mr. Evans, seconded by Mr. Lane, to approve the following amendment: Budget Amendment No. 5 - OTR #114c — Deputy — Sheriff's Department WHEREAS, the Budget and Quality Planning Committee has recommended one Deputy and one Captain position in the 2000 Proposed Tompkins County Budget, and 316 November 16, 1999 WHEREAS, the original request was funding for two Deputies and One Captain position, now therefore be it RESOLVED, That the 2000 Proposed Budget Appropriation, Line 114c, Page 36, be increased by $56,320 as a Target Increase for one Deputy position, increased by $1,850 as a Target Increase for clothing, travel, training, and ammunition, and increased by $1,500 one-time for departmental issue, RESOLVED, further, That the General Fund Appropriation, Line 11, page 3 be increased by $59,670 resulting in a decrease in available surplus funds of $59,670. Tax Rate Impact: GFB Appropriation for One -Time Items: GFB Appropriation for Deferred Tax Increase: Change in Available Surplus Funds (Line 24a) no impact $1,500 increase $58,170 increase $59,670 decrease It was MOVED by Mr. Stein, seconded by Mr. Joseph, to amend the amendment to increase property taxes to cover this. Discussion ensued concerning whether to take this from surplus or from property tax. A show of hands vote on the amendment to the amendment resulted as follows: Ayes — 11; Noes - 3 (Representatives Blanchard, Todd, and Totman); Excused - 1 (Representative Koplinka-Loehr). MOTION CARRIED. A voice vote on the amendment as amended resulted as follows: Ayes - 12, Noes - 2 (Representatives Kiefer and Winch), Excused - 1 (Representative Koplinka-Loehr). MOTION CARRIED. The following amendment was MOVED by Mr. Proto and seconded by Mr. Winch: Budget Amendment No. 6 - OTR #114e — Replace Juvenile Criminal Investigator for Captain — Sheriffs Department WHEREAS, the Budget and Quality Planning Committee has recommended one Captain position in the 2000 Proposed Tompkins County Budget, and WHEREAS, the need for a Criminal Investigator to support cases involving juvenile offenses is needed, now therefore be it RESOLVED, That the 2000 Proposed Budget Appropriation, Line 114e, Page 37, be changed to substitute a Criminal Investigator (Juvenile) position for the Captain position resulting in a decrease of $17,000 in target funding for salary and fringe, RESOLVED, further, That the General Fund Appropriation, Line 11, page 3 be decreased by $17,000 resulting in an increase in available surplus funds of $17,000. Tax Rate Impact: GFB Appropriation for One -Time Items: GFB Appropriation for Deferred Tax Increase: Change in Available Surplus Funds (Line 24a) no impact no impact $17,000 decrease $17,000 increase A voice vote on the amendment resulted as follows: Ayes - 2 (Representatives Proto and Winch); Noes - 12; Excused - 1 (Representative Koplinka-Loehr). MOTION FAILED. The following amendment was MOVED by Mr. Proto, seconded by Mr. Totman: 317 November 16, 1999 Budget Amendment No. 7 - Vital Communities Project — Circuit Rider Program WHEREAS, the Budget and Quality Planning Committee has recommended $15,000 in one-year funding for the Vital Communities Project through the Planning Department, now therefore be it RESOLVED, That the funding for the Vital Communities Project shown in the 2000 Proposed Budget on Page 43, Line 164, be decreased by $15,000, RESOLVED, further, That the funding for the Circuit Rider Program be increased in the 2000 Proposed Budget by $5,000, RESOLVED, further, That the General Fund Appropriation, Line 11, page 3 be decreased by $10,000 resulting in an increase in available surplus funds of $10,000. Tax Rate Impact: GFB Appropriation for One -Time Items: GFB Appropriation for Deferred Tax Increase: Change in Available Surplus Funds (Line 24a) no impact $15,000 decrease $5,000 increase $10,000 increase Mr. Lane said the Circuit Rider Program should be looked at; however, the Vital Communities Project needs to remain in the budget because it was listed as one of the top priorities of the Planning Department. A voice vote resulted as follows: Ayes - 1 (Representative Proto), Noes - 13, Excused - 1 (Representative Koplinka-Loehr). MOTION FAILED. The following motion was MOVED by Mr. Proto and seconded by Mr. Evans: Budget Amendment No. 8 - Increase in Contingent Funds — Grant Administrator WHEREAS, State and Federal grants are available for various projects and initiatives, and WHEREAS, a position to administer countywide grant procurement for a variety of uses is needed and may be self-sustaining after an initial one-year start-up period, now therefore be it RESOLVED, That the Contingent Fund shown in the 2000 Proposed Budget on Page 3, Line 5, be increased one-time by $40,000 in anticipation of creating a position to work on non-specific, countywide grant procurement, RESOLVED, further, That the General Fund Appropriation, Line 11, page 3 be increased by $40,000 resulting in a decrease in available surplus funds of $40,000. Tax Rate Impact: GFB Appropriation for One -Time Items: GFB Appropriation for Deferred Tax Increase: Change in Available Surplus Funds (Line 24a) no impact $40,000 increase no impact $40,000 decrease Mr. Proto said towns are looking for help with their town budgets and need assistance looking and applying for grant money. He said he believes this position will pay for itself in a year or two and is something that would directly help municipalities. Mr. Stein said he is sympathetic to this idea; however, he thinks Administration should address the opportunities that would be gained from this and come back with a specific proposal. A voice vote on the amendment resulted as follows: Ayes - 6 (Representatives Davis, Evans, Kiefer, Proto, Mink, and Schuler); Noes - 8 (Representatives Blanchard, Joseph, Lane, Penniman, Stein, Todd, Totman, and Winch); Excused - 1 (Representative Koplinka-Loehr). MOTION FAILED. 318 November 16, 1999 The following amendment was MOVED by Mr. Penniman, seconded by Ms. Davis: Budget Amendment No. 9 - Contingent Fund — Public Health Improvement Programs WHEREAS, the Budget and Quality Planning Committee has recommended that $521,000 of Tobacco Settlement funds be included in Unallocated Revenues in the 2000 Proposed Tompkins County Budget, and WHEREAS, a portion of these funds should be reserved for yet -to -be -determined public health improvement programs, now therefore be it RESOLVED, That the Contingent Fund shown in the 2000 Proposed Budget on Page 3, Line 5, be increased by $100,000 in anticipation of requests for public health improvement programs, and RESOLVED, further, That the General Fund Appropriation, Line 11, page 3 be increased by $105,000 resulting in a decrease in available surplus funds of $100,000. Tax Rate Impact: GFB Appropriation for One -Time Items: GFB Appropriation for Deferred Tax Increase: Change in Available Surplus Funds (Line 24a) no impact no impact $105,000 increase $105,000 decrease Mr. Penniman suggested doing this because he does not want the Board to be locked in to a specific amount or setting a precedent on how much of the money is going to be used. Mr. Penniman said he feels it is important that the Board indicates that it intends to spend some of this money on health- related programs. It was MOVED by Ms. Kiefer to raise the $100,000 by raising property taxes. MOTION FAILED DUE TO LACK OF A SECOND. Mr. Evans said while he supports programs to improve public health, he has a concern that a lot of smoking prevention programs do not work well. He said he will not support another program until he can be convinced that it will work. Mr. Stein said he cannot support this at this time. Although he supports public health programs, he does not think it is necessary to make this type of symbolic gesture at this time. Mr. Winch said one of the symbolic messages he wants sent to the public is that the Board is concerned about the public health of all ages. He sees this as demonstrating a good faith concern for the health of all residents of Tompkins County. Mr. Joseph said the Board has only appropriated one-quarter of the tobacco settlements and there is plenty left to be spent on health care, tobacco prevention, and other programs already mentioned. Mr. Proto said the Board already supports a tobacco coalition that was formed by the Health Department and includes four counties. He said anyone is able to present the Board with a specific proposal for use of these funds. At this time Mr. Penniman withdrew his motion. Stabilization of Tax Rate 319 November 16, 1999 It was MOVED by Mr. Todd, seconded by Mr. Totman, to approve the following amendment affecting both the tax rate and General Fund Balance: Budget Amendment No. 10 - Stabilizing the 1999 Tax Rate RESOLVED, That the Deferred Tax Increase shown on Page 3, Line 23 be increased by $375,000, and RESOLVED, further, That the Property Tax Levy be reduced by $375,000 resulting in a Property Tax Rate DECREASE to the 1999 rate of $5.20 per thousand of assessed value, a zero percent change over the prior year. Tax Rate Impact: GFB Appropriation for One -Time Items: GFB Appropriation for Deferred Tax Increase: Change in Available Surplus Funds (Line 24a) $375,000 decrease no impact $375,000 increase $375,000 decrease A show of hands vote on the amendment resulted as follows: Ayes - 4 (Representatives Evans, Todd, Totman, and Winch); Noes — 10; Excused - 1 (Representative Koplinka-Loehr). MOTION FAILED. Mr. Joseph said he checked into what the inflation rate is and said it is 2.6 percent; therefore, the Board is adopting a budget at a rate less than inflation. Mr. Todd noted that spending is well above that rate. He said although there are many portions of the budget he does not support, he will vote in favor of the budget because of the funds allocated to the Highway Division. Mr. Joseph said he will support the budget because he sees it as a process of compromise and working together. He feels this was an easier budget this year because there was a large surplus and an influx of tobacco money. He expressed concern that over the past three years the Board has moved from supporting ongoing departmental expenses from tax revenues to using surplus funds. A voice vote on the resolution to adopt the 2000 Tompkins County Budget resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Koplinka-Loehr). RESOLUTION ADOPTED. WHEREAS, on October 12, 1999, a proposed budget for the year 2000 was recommended by the Budget & Quality Planning Committee and a public hearing has been duly called and held on November 9, 1999, pursuant to the provision of Section 5.06 of the County Charter and Code and all persons desiring to be heard concerning same have been heard, now therefore be it RESOLVED, on recommendation of the Budget and Quality Planning Committee, That pursuant to Section 5.07 of the County Charter and Code, the said proposed budget as amended is adopted, subject to the correction of manifest errors by the Clerk of the Board and Budget Officer, as the budget of Tompkins County for the year 2000, RESOLVED, further, That pursuant to Section 5.03, 5.04 and 5.05 of the County Charter and Code, the several amounts specified in such budget opposite each item of expenditure set forth in the column adopted are appropriated for the objects and purposes specified, effective January 1, 2000, RESOLVED, further, That the sum of $18,914,064 required to meet expenses and costs of county government in Tompkins County for the fiscal year 2000 as set forth in the budget be assessed against, levied upon, and collected from the taxable property of the nine towns and the city liable therefore. SEQR ACTION: TYPE II -21 320 November 16, 1999 RESOLUTION NO. 279 - ADOPTION OF 2000-2004 TOMPKINS COUNTY CAPITAL PROGRAM MOVED by Mr. Joseph, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the proposed Budget for the year 2000 and the proposed 2000-2004 Capital Program have been presented to the Board by the Budget Officer and a public hearing has been duly called and held on November 9, 1999, pursuant to the provision of Section 5.06 of the County Charter and Code and all persons desiring to be heard concerning same have been heard, now therefore be it RESOLVED, on recommendation of the Capital Program Committee, That pursuant to Section 5.07 of the County Charter and Code, the said proposed capital program as amended is adopted, subject to the correction of manifest errors by the Clerk of the Board and Budget Officer, as the capital program of Tompkins County for the years 2000-2004. SEQR ACTION: TYPE II -20 Report from the Library Coordination Committee Mr. Proto, Chairman, said Committee members should have received a packet of materials that will be discussed at the meeting on November 19. Report from the Communications Capital Projects Committee Ms. Blanchard, Chair, reported on a presentation that was given to Senator Seward and Assemblyman Luster on all of the projects, including the Towers Microwave Trunking, DOT, CISNET, highway outpost, and E911. She said every member of the various partners involved in these projects were in attendance and the meeting was a huge success due to the work of Administration. Report from the Public Safety Building Committee Mr. Joseph, Chairman, said there needs to be a lot of thoughtful discussion by both this Board and the public on the very serious policy issue of what changes should be made to the Public Safety Building. Report from the Library Coordination Committee Ms. Mink, Chair, said all Board members will receive a copy of a letter that she wrote to the building trades. She thanked Mr. Joseph for his hard work as Chairman of the Budget and Quality Planning Committee during this year's budget process. Approval of Minutes of November 3, 1999 It was MOVED by Mr. Totman, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to approve the minutes of November 3, 1999 as submitted. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 7:20 p.m. 321 Alphabetical List of Programs PRG=# PROGRAM NAME 66205 Accounting 28.10. Advisory Board Support 4600 Airport 0726 Alcohol/Substance Abuse Agencies 4502 Alcoholism Council 3700 Alternatives to Incarceration 1610• Animal Control 6000. Assessment 3200 Assigned Counsel - Planning & Coordination • 3205 Assigned Counsel Attorneys .2500, Basic Subsistence 6500 Board of Elections 5500 Board of Representatives 65005 Bridges '0756 Case Management 02'05 Celebrations 6215 Central Services City Youth Bureau Civil & Administration Cleaning, Maintenance & Repair "5810 Clerk, Board of Representatives :073,6.. Clinic Services 0210 Community Arts Partnership 45046 Community Dispute Resolution Center (CDRC) 14:00:. Community Health Services •2.800.: Community Planning Services • :6900; Contingent Fund Contingent Fund -- Mandates Continuing Day Treatment Cooperative Extension Coordination of Services Core Probation Services .4400 Corrections •5900: County Administration 2415_ ;;4000•. 4' .00• .7000•: 0746.. 0100. `2815 3800 PAGE: # '02177021:8 0116-0117 0166-0170 .0039 .0160 01370138 '0080 0210=4211 012&0129.' 0.130 0104 0225=0226 0192-0193 0182=0183. .:004470045 0:029. :02'06=0207 O1Q2,. 0147-.0148. „0- .0171-0 6.0:195-0196 00:400041. • 00'30' 60070=0.072 -'0112-0113 •.023x::'`` . .,00:42'-0.043 0318=Q1t1i9. 01.39-0140 6155057 . .:•A197O198.:..:. PRG?# PROGRAM NAME 6.600 County Attorney (Law Department) 4300 County Clerk 0202 County Historian 5000 County Road 4300 Court Security 4100 Criminal Investigation 4550. Criminal Justice Services .10.06: CSN -Planning & Coordination :.800 Debt Service & Capital Program 0716 Development Disability Agencies 0=200 Dewitt Historical Society 3300 District Attorney (Criminal Prosecution) :0.00° Dog Damage Claims 45 6 Domestic Offense Offender Rehab. Svcs. (DOORS) 0300 Dryden Library 012 Early Intervention (0-2) 27.40-' Economic Opportunity Corporation 00; Economic Security l0• Education Handicapped Children '5805; Electric Power `593:0 Electronic Futures 3x$55:. Electronic Monitoring 3'5 0 Emergency Communications 49.0; Engineering IfQ. Environmental Health 0 Expanded In -Home Services Finger Lakes Library System 3S:Q:4; Firefighting & Emergency Medical Services 4205' Food Programs r. 24805. Grant -Management ZS.0.6: Grant Management (CD fund) 0'3 0 Groton Library Health Planning Council HSCoalition - Coordination & Planning 00, .2609, z's45: PAGE'# 0227=0228 0221•=0222 0028 0179-0181 01'53-0154 0149-0150 0165-0167 0055=0057 0234, 0036 0027 0131-0132 0079 " 0162 0031 00'59 0109: 0082:. :0050 0194. 0203-0204 =0143.=0144 0133'413'4 0171;0178 o 6'=0.0:¢1 -0092=0003.. ;0031 00t0.06' 0090-0001 01.144115 0110-0121 0031 0105 0;106 666T '91 -iaquzanoN Alphabetical List of Programs PRG # PROGRAM NAME 2610 HSCoalition - Information & Referral 2606 HSCoalition Fair Wage 2300 Human Rights 2499 Individual Development 1002 Infant Health Asmt. Program 6100 Information Technology Services 6705 Inservice Training & Education 6702 Internships 3155 Ithaca -Tompkins Transportation Council '030,0 Library Services 2100 Medicaid Programs 4405 Medical 1$00Medical Examiner 0700 Mental Health - Planning & Coordination 0706 Mental Health Agencies 64.00 Motor Vehicles 2410 Municipal Youth Services Grants 0766. Mutual Support, Social Rehabilitation 03.0.0 Newfield Library OAR Bail Program 1200 Occupational Health & Safety 4508 Offender Aid & Restoration (OAR) 0500 Other Community Colleges ' '2215: (PERS) 6700 Personnel 1004' PHC Case Management '1008 Physically Handicapped Children Treatment 2105 Planning & Coordination `1405: Planning & Coordination - Public Health '385Q. Probation - Planning & Coordination .0815' Psychiatric Expense .1406 Public Health State Aid .59.05: Public Information 4509 ' PAGE.# •0108: 007 0.09"&70097 0103 0051-0052 0212=0213 0232-0233 0231' 012$=0127 0031 . 0084 0158-0159.. 0.064`004,: 005406 0223-0224 ` 0101; 0046 0047? •••:006.240063, 0163 .;: • 0033 0,094 0095 0229 0230;:; 0053 0054 0058 0085`008;7 0.0731075: 0:141-0142 4.9.94200.. PR GI 480.0 5799 6210 6302 5100 7200 5910 5950„ 2000 3005 1705 5105 3900 081-b` 2200,: :6'l OS 0.400 3900' 0505:. 310,0' 6200:: 0300 Ulysses _Library_ . 4200` Uniform Division 4705 Utilities, Taxes, Insurance & Rent 1.302: Vital Records 150Q, Weights & Measures — Consumer Protection 13Q5" Womens, Infants & Children Program (WIC) 2750,. Workforce Development Center 2400' Youth Bureau - Planning & Coordination 2495. Youth Program Grants PROGRAM NAME Public Transportation Public Works Administration Purchasing Records Management Recycling & Solid Waste Svcs. Repay Municipalities - Co. Wide Services Risk Management Self -Insurance Reserve Services to Chil., Fam., Adults So. Tier East Regional Planning Board Soil & Water Conservation Solid Waste Disposal - Stop DWI Supportive Case Management Supportive Services Telecommunications Tomp. Co. Public Library Tompkins County Area Development Tompkins -Cortland Community College Tourism Promotion (Room Tax) Treasury PAGE :# 0175-0176 0190-0191 0219-0220 0208-0209 0184-0186 0237 0201-0202 0205 0083 0123 0081 0187-0189 0145-0446. 0048 0088-0089 .0214" 0032' 012 0034 0124 021:5-0216 0031 0151-0152 0174 0066-0.067 0077.0078 0068;0069 0110 0111 009.841099 0100 6661 '91 13q1/13"N Numeric List of Programs PRG '# PROGRAM NAME 0100 Cooperative Extension :0200' Dewitt Historical Society 0202 County Historian 0205 Celebrations 0210 Community Arts Partnership 0300 Library Services 0300 Ulysses Library .0300. Newfield Library 0300 Dryden Library 0300 Groton Library 0300 Finger Lakes Library System 0400• Tomp. Co. Public Library 0,500. Other Community Colleges 0505 Tompkins -Cortland Community College :000 Mental Health - Planning & Coordination 0706 Mental Health Agencies 0716. Development Disability Agencies 0726 Alcohol/Substance Abuse Agencies ,0736 Clinic Services 074,6:- Continuing Day Treatment 075'6 Case Management 0.766 Mutual Support, Social Rehabilitation ;0810" Supportive Case Management 0815 Psychiatric Expense 1000 Education Handicapped Children 1002.. Infant Health Asmt. Program '"1004 PHC Case Management `1006 CSN -Planning & Coordination 10.08 Physically Handicapped Children Treatment Early Intervention (0-2) 11.00' Environmental Health 120:0. Occupational Health & Safety `13:00 Medical Examiner .4302` Vital Records 1012? PAGE'# 002.6 0027 0028 0029 0030 0031 0031 0031 0031- 0031 0031: . 0032 0033- '0034 0035=0036 003f1:.. 0.038 0.039,. 0040.0041 0,042-0043 0044 004"5: Q04040,17/ 004'8;' 004,9 0050, 0.051-0052 ;0053 0054 005$ 0;057 0058', 0059:' 0060 00;61 `0062.063 40644906s 0066 "0.,067 PRG`t# PROGRAM NAME Womens, Infants & Children Program (WIC) Community Health Services Planning & Coordination - Public Health Public Health State Aid Weights & Measures — Consumer Protection Dog Damage Claims Animal Control Soil & Water Conservation Economic Security Services to Chil., Fam., Adults Medicaid Programs Planning & Coordination Supportive Services Food Programs Expanded In -Home Services (PERS) Human Rights Youth Bureau - Planning & Coordination °405` Youth Program Grants Municipal Youth Services Grants 2445 City Youth Bureau 2499, Individual Development :'2500 Basic Subsistence 26(4. Health Planning Council 2605" HSCoalition - Coordination & Planning 2606. HSCoalition Fair Wage 26101:: HSCoalition - Information & Referral 2700:' Economic Opportunity Corporation 2750. Workforce Development Center 2800:: Community Planning Services 2805: Grant Management 28110. Advisory Board Support 2845, Coordination of Services 280.6 Grant Management (CD fund) .13.05 14`.00 1405' 1406 1500 160.0 1610 1705 1800. 2000. 21%. 2105= 220:0, 2205; 2210 22'5. • 23.00. 240:0 PAG E-# 0068-0069 0070-0072 00.73-0075 0076 0077=0078 0079 0080 0081 .0082 0083 ..0:084 0.085;0.087 0088'-0089 0090.;0.091 '0092=0.093 0094:0095 0096.0097 0098=0099 010.0 0101 0102 0103 011'04 0105. 0106 010:7 0108 '0109 0110 :0111 01'112 0=113 0114".0115 U116 0117 0118-0119 01:20 0123. 6661 '91 JagUJ AON Numeric List of Programs PRG # 3000 3005 3100 3155 3200 3205 3300 3500 3504 3700 3800 3850 3855 3900 4000 4100 4200 4300 44.00 4405 4502 4504 4506 4508 4509 4550 4600. 4700 4705 '4800 4900 5000 5005 PROGRAM NAME Tompkins County Area Development So. Tier East Regional Planning Board Tourism Promotion (Room Tax) Ithaca -Tompkins Transportation Council Assigned Counsel - Planning & Coordination Assigned Counsel Attorneys District Attorney (Criminal Prosecution) Emergency Communications Firefighting & Emergency Medical Services Alternatives to Incarceration Core Probation Services Probation - Planning & Coordination Electronic Monitoring Stop DWI Civil & Administration Criminal Investigation Uniform Division Court Security Corrections Medical Alcoholism Council Community Dispute Resolution Center (CDRC) Domestic Offense Offender Rehab. Svcs. (DOORS) Offender Aid & Restoration (OAR) OAR Bail Program Criminal Justice Services Airport Cleaning, Maintenance & Repair Utilities, Taxes, Insurance & Rent Public Transportation Engineering County Road Bridges PAGE #`` 0122 0123 0124 0125-0127 0128-0129 0130 0131-0132 0133-0134 0135-0136 0137-0138 0139-0140 0141-0142 0143.0144 0145-0146' 0147-.0148 0149-0150 0151-0152 0153 0154 0155-0157 0158-0159 0160 0161: 0162 0163 0164 0165-0167, 01.6&0170: 0:171.0173: '0174 6175-0176 0,177-0178. 0179-0181 01;82 0183. PRG# PROGRAM NAME 5100 Recycling & Solid Waste Svcs. 5105 Solid Waste Disposal 5799 Public Works Administration 5800 Board of Representatives 5805 Electric Power 5810 Clerk, Board of Representatives 5900 County Administration 5905 Public Information 5910 Risk Management 5930 Electronic Futures 5950 Self -Insurance Reserve 6000 Assessment 6100 Information Technology Services 61=05 Telecommunications 6200 Treasury 6205 Accounting 6210 Purchasing 6215 Central Services 63:00 County Clerk 6302 Records Management 6400 Motor Vehicles 6500 Board of Elections 6600 County Attorney (Law Department) 6.70.0 Personnel ,6702 Internships 6705. Inservice Training & Education :6800. Debt Service & Capital Program Contingent Fund 7000% Contingent Fund -- Mandates 7200 Repay Municipalities - Co. Wide Services 696 PAGE # 0:184=0186 0187-0189 0190-0191 0192-0193 0194 0195-0196 0197-0198 0199-0200 0201-0202 0203-0204 0205 0210=0211 0212-0213 0214 0215-0216 0217-0218 0219-0220 020.6-0207 0221-0222 0208=0209 0223-0224 0225-0226 0227-0228 0229-0230 0231 0232=0233 0234 0235 0236 0237 666T '91 zagUI AO 2000 BUDGET GENERAL REVENUE SUMMARY 1 Class A Mandated Services 2 Class B & C Mandated Svcs. 3 Non Mandated Services ;o v n J 6 Capital & Debt Service 6 c ce 4 Mandate Contingency Fund 5 Contingency Fund 7 8 Sales Tax Revenue 9 Other General Revenues 10 Property Tax 11 General Fund Appropriation 12 Solid Waste Fund Appropriation 13 Road Fund Appropriation 14 Total Expenses Total Revenues 1999 ADOPTED 10,605,473 10,967,013 18,786,946 100,000 1,036,777 3,504,515 45,000,724 19,350,000 2,985,608 18,388,879 4,276,237 45,000,724 REQUESTED 11,275,644 11,964,808 22,154,176. 100,000. 401,688: 3,905;420 48,861,736 19,700,000 3,6'55,900 22,095,137: 3,777,0.79 309,889 263;731 49;801;736 a09 jS6'4'44 :ter: TV §2414:03 0 885 S,0 ;0 Adopted 10,970,644 11,640,990 21,341,328 100,000 380,000 3,721,858 48,154,820 19,700,000 4,176,900 18,914,064 4,770,906 379,219 213,731 48,154,820 re x `� 15 Assessed Value 16 Tax Rate per Thousand 17 Property Tax - rate growth 18 Tax increase on $100,000 home $ $ 3,538,873,273 5.20 3.9% 19.53 $. $ 3,557,516,831 6.2l 19 5% 101.4. - ,+t b. ' w, a ao.-'XR 51 1t t" r, t o 1' [.i ce r, u. '`-'3 5517 ' � 4ti' rsc v'{`. ` 5 9°,, 1 x `. 3,558'0003: $ ` X530 2r0V x ' fi+ 33: .. S _.,:-44 $ $ 3,558,007,723 532 2.3% 11.97 Fund Balance Allocation chi ... _.A es.. -worm of ?) ma r 27,1':00-..04 1,973,152 (573,620) 598;547� 1,779,000, yrs3 til krr x ' 1� ' ��r a1MA-, tr ,es� ! p� a ? t. rt4-00. 49 ,s Z ' 750; a,' "t�`( 9$s. 50) 377 i" 3 � }, .. , , 2405 Doe T.4 ' 2,423,950 (592,950) 598,547 2,341,359 19 Non -Target Increases (Line 29) 1,862,815 20 Less: One-time Items funded by otherfund balances - 21 Reduce Tax Levy (for Debt) 634,422 22 Reduce Tax Levy (for all other) 23 Deferred Tax lncrease 1,779,000 24 GENERAL FUND APPROP. (Line 11) 4,276,237 3,4771079 k 'Y-� T Y Y �+':.:.+" ^ .,�1+i�t.2,�?l� "t ; « a 4 6& S" .Rt it lid.. �� ' i , +>r* 661/ 4 .,`•Pp ��'•��..�f�� ,i . 4 80147" {u.. �a�@+'*�:.� �7H 'd�r��'���.� 4,770,906 p,e^' I !is'n :,� a�k�h�1��38'.<, Y a - i . , •- .'i:yX. + �:: A5 vn'[R5 'W'f �.R 24,u;;� ,,....-f���'�`�?+rpl, ii`s_�(1%.�q?1%�Auptl¢kl���t3..s,�' .�X;?�tv<tuit��t?� N 4E, v P' P, v g v 25 Non -target increases excluding Capital _ _ 738,867 26 Non -target increases - Capital �- - --- - M 378,000 27 Non -target increases approved in prior years 4283128 28 Non -target increase - Rollover 317,820 29 TOTAL NON -TARGET INCREASES 1862815 , 30 Target Increases - (excluding Capital) 1,513,004 31 Target Increases - Capital 831,213 S P 32 Total Target Increases 2,344,217 33 Total All OTRs & Rollover 4,207,032 796;814 w 606,385 :90 749 479,204 _ _ 1,973,152 ....- 3;722,773 3;722773:4 619;827 4,342,600 6,315,752 ' � ' Teti As a � . _ � ttat g ' ,) � ' t s S ^�"t+ 1 : � �rst 1 11x6 271 55 0 _t 6 5 47O 764 . ` 0°749? ;4' .�, t 4 20q- + 7 1 ,�_t 23, x50-, r� a o x. ..L 2(172 8 � _, ,,1�$ :; •� 40;W9': l xB p i s?0 ;A2 ,,. 2,490 57 ;., 5, ,.,, y _A;8 1_6 1,204,527 655,470 90,749 473,204 2,423,950 2,130,818 417.709 _ _.. 2,548,527 4,972,477 i Ti r s .k z ,zx at , s c� n t t `» °Xe 4 ° m 1 .:n ej•9 ,, ' s , ; i n l) {2' " � ° .� °�� � ," 40 I z; 1 . 5 6,98 6661 `91 JaquzanoM TOMPKINS COUNTY TAX DISTRIBUTION TABLE 1999 Assessed Value for 2000 Budget LOCALE Assessed Value * Real Property Tax GROSS LEVY lvluNI 'Jmmu zA AS can�i Real Property Tax NET LEVY Town Sales Tax Credits >��i3 �ovir Workers' Comp. Election Expenses Net Tax Town of Caroline 95,906,089 509,829 430,000 79,828.55 54.20 2,650.60 82,533.35 Town of Danby 123,270,530 655,296 414,000 241,295.57 69.67 2,477.53 243,842.77 Groton (outside village) 87,712,844 466,274 440,000 26,273.96 49.57 2,218.51 28,542.04 Town of Newfield 149,932,118 797,026 700,000 97,026.28 84.73 2,329.67 99,440.68 i1 IJ iCIX'wi l(t tji; I'QI rr ':DC7 • Ulysses (outside village) 1 166,278,227 883,921 290,000 593,920.80 125.39 2,648.69 596,694.88 tuN CIi� 40„Ir:81 HA7C USi TI3ETIC SAT E5 xAXli.a T IXt><DL1 E 8ITt LOQ: Dryden (outside village) 420,978,580 2,237,886 0 2,237,886.04 237.92 7,922.56 2,246,046.52 Town of Enfield 95,434,301 507,321 0 507,320.56 53.93 1,594.01 508,968.50 Ithaca (outside village) 485,655,651 2,581,704 0 2,581,703.80 274.47 6,187.25 2,588,165.52 Lansing (outside village) 448,689,910 2,385,197 0 2,385,197.09 393.54 3,985.06 2,389,575.69 Village of Cayuga Heights 236,442,526 1,256,908 0 1,256,908.20 133.63 3,012.28 1,260,054.10 Villages of F'ville & Dryden 77,050,188 409,592 0 409,592.19 43.55 1,450.04 411,085.78 Village of Groton 50,077,286 266,207 0 266,206.56 28.30 1,266.60 267,501.46 Village of Lansing 247,663,559 1,316,558 0 1,316,558.25 0.00 2,199.63 1,318,757.88 Village of Trumansburg 55,584,374 295,482 0 295,481.76 0.00 885.42 296,367.18 City of Ithaca 817,331,540 4,344,864 0 4,344,864.39 461.91 15,229.44 4,360,555.74 TOTAL ALL 3,558,007,723 18,914,064 2,274,000 16,640,064.00 2,010.81. 56,057.29 16,698,132.10 * Full Value and Assessed Value are the same in Tompkins County ** To Be Determined - November' 99 2000 TAX RATE $0.8607 $1.9782 $0.3255 $0.6633 $3.5886 $5.3354 $5.3333 $5.3300 $5.3273 $5.3342 $5.3354 $5.3419 $5.3626 $5.3319 $5.3365 Per $1,000 In Assessed Value 1999 TAX RATE $0.691 $1.967 $0.339 $0.745 $3.690 $5.214 $5.214 $5.209 $5.205 $5.209 $5.214 $5.224 $5.204 $5.210 $5.216 Per $1,000 in Assessed Value 1 6661 '91 JaquuaAON SUMMARY OF 2000 BUDGET FUNDS 2000 Budget 1 Budget Requests These are the funding requests of all Budgeting Units at the beginning of the 2000 Budget process. 2 Recommended Changes Recommendations were made by the County Administrator, Program Committees, and Budget Committee . The amount shown represents the changes made by the Budget Committee as amended by the Board of Representatives Appropriation Dedicated General Revenues Revenues 95,442,238 45,440,502 50,001,736 (408,614) 1,438,302 (1,846,916) 3 Adopted This is the sum of Line 1 and 2. It represents the final recommendation of the Board of Representatives 4 Unallocated Revenues Revenues which do not belong to a specific Budgeting Unit or Program. The amount shown includes primarily Sales Tax, along with Interest Income, Rent on County owned properties, Payments in Lieu of Tax, and Interest & Penalties on delinquent taxes. 95,033,624 46,878,804 48,154,820 23,876,900 (23,876,900) 5. Total Budget This is the sum of Line 3 and 4. Total Spending (Appropriations), Dedicated Revenues (belonging to a specific County department), N and General Revenues (covered by Unallocated Revenues, Fund Balance Appropriations, and Property Taxes) oo 6 Appropriation from General Fund — Departmental Funds (1998/99 rollover) Funds anticipated at the end of 1998 & 1999 that are approved for spending in the 2000 Budget. 7 Appropriation from General Fund — Non -Target Over -Target Requests Authorized spending in excess of the Fiscal Target for 2000 8 Appropriation from General Fund To reduce the Tax Rate Spending that is not otherwise supported by Property Taxes, General, or Dedicated Revenues 9 Appropriation from General Fund — Debt Stabilization Debt Service payments in 2000 not otherwise supported by Property Taxes, General, or Dedicated Revenues 10 Appropriation from Solid Waste Fund Balance Spending that is not otherwise supported by Property Taxes, General, or Dedicated Revenues 11 Appropriation from County Road & Highway Machinery Fund Balances Spending that is not otherwise supported by Property Taxes, General, or Dedicated Revenues 95,033,624 70,755,704 24,277,920 (473,204) (1,357,796) { (2,341,359) (598,547) (379,219) (213,731) 12 Gross Real Property Tax Levy This is the amount remaining which must be raised through property taxes. 18,914,064 ' r 6661 '91 ngLUOAO STATEMENT OF FUND BALANCES 7-1 FUND General Solid Waste Airport Road Highway Machinery Debt Service January 1, 1999 Fund Balance After Deducting Estimated Encumbrances January 1,2000 Fund Balance Appropriated by the Board Target Fund Balance to Reduce the 2000 Property Tax Levy Percent of Fund Revenues 9,131,780 3,944,127 5% 1,825,776 465,168 10% 350,179 232,584 5% 236,541 73,770 5% 144,033 ---- 45,345 .5% 760,258 599,903 10% Note: $50, 000 of this balance was appropriated in October, 1999 for urgent repairs needed to a culvert on Podunk Rd. in Enfield 4,806,347 379,219 112,175 101,556 0 co Airport Fees 2.0% Property Tax 20.5% Solid Waste Fees 7.5% All Other Fees 7.9% Federal Aid 11.5% State Aid 20.6% Fund Balance i Appr. 0.2% Sales Tax 20.6% Other General . Funds Revenue 2.6% Health Fees 6.6% 1995 Budget Airport Fees 2.0% Property Tax 19.8% Solid W aste Fees All Other Fees 4.9% 6.3% Fund B alance Appr. 5,7 % Tobacco S ettlement �- 0.5% Federal Aid 9.1% State Aid 22.2% Health Fees 5.0% S ales Tax 20.7% Other General Funds Revenue 3.8% 2000 Adopted 6661 '91 JagUI AO Equipment 0.9% Other Contractural 29.3% Capital & Other Debt Service Contractual 6.1% 31.1% Tax & Utilities Equipment 1.1% 1.3% Social Services Contractual 28.1% Other Supplies 2.8% Fringes 6.0% 1995 Budget Social Services Contractual 21.0% Capital & Debt Services 7.4% kr Tax & Utilities 1.3% Other Supplies 2.9% Fringes 7.0% 2000 Adopted Payroll 28.0% 6661 '91 JOLUIOnON $20,000,000 - $18,000,000 - $16,000,000 - Tax Levy $14,000,000 — Change r7... $12,000,000 - w ct $10,000,000 — h ` $8,000,000 - Gross Tax Levy $6,000,000 — $4,000,000 - $2,000,000 - - 25.00% - 20.00% - 15.00% - 10.00% B 31U 3.I3d - 5.00% - 0.00% $0 I :t:,. I I I :..,.., I I i ,.:.:. I E I I ,:,, ` 1 I I -5.00% J (O 0 J 0 D 0 J (1 0 70' ...i ...L —1 N (0 c0 (D (0 O 4:6 (71 0 ' 4 CO • (0 0 — N W •Pb 91 9 V CO (0 G 666 T '91 Izclu AoN $100,000,000 $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 Tax Levy & Appropriations 7-1 CNI C) C) C) C) ✓ r coo 0) Cr) C) 0) C) C) r C) C) C) 0) 0 C) C) C) C) 0 r r r r N 6661 '91 JaquzanoN UaS,,,000.00,0, p,..11 � A�A otal � p Gross Tax Lem' a- 4 I 1 1 1 1 1 1 1 1 1 CNI C) C) C) C) ✓ r coo 0) Cr) C) 0) C) C) r C) C) C) 0) 0 C) C) C) C) 0 r r r r N 6661 '91 JaquzanoN $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Tax Levy vs. Mandates I I i I I I I I 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 6661 '91 -iaquzanoN 1990 40.00% 30.00% 20.00% 10.00% 0.00% -10.00% -20.00% -30.00% -40.00% -50.00% Tax Rates vs. Mandates 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 28.60% 15.08% 7.80% of • 8.80% • • ., 9.70% • "7•� 5.10% .72% 43 . 3.90% 6.43% • " 1.80% • . ' 0.00% . !„ • . • 4.50% • �., •' 3.96% ` - .. �� - . • - . ' 1.60°/ • e . 2.3 • ..• • �� o 1• -3.84 /o _ w- -2.60% -3.80% -6.10% ' -1.40' •f 11f Sales Tax Increase effective 12/1/92 -8.30% 1 1 f —'--Mandates% Change f f -. ' 'C# ' Tax Rates - % Change -. 7 -45.43% 1990 was the year of the Property revaluation 0 9\ CLASS 'A' MANDATED PROGRAMS, County Taxpayer Cost 1991-2000 1991 1992 1993 1994 1995 Adopted Adopted Adopted Adopted Adopted A1170 Legal Defense (Assigned Counsel) 362,564 532,673 559,557 590,388 683,580 1996 Adopted 697,000 1997 Adopted 749,778 1998 Adopted 754,000 1999 Adopted 740,324 2000 Adopted 695,809 . A2490 Outside Community Colleges 130,000 140,000 140,348 180,000 208,000 215,000 215,000 200,000 200,000 185,000 A2960 Education of Handicapped Children 393,750 575,000 1,100,000 1,722,847 1,383,991 1,129,113 1,459,100 1,335,250 1,288,250 1,254,250 A3150 Jail Board Outs 50,000 A4590 Psychiatric Expense 30,000 -. 151,770 78,462 78,699 78,699 78,699 78,699 85,000 85,000 A6101 -A6148 Social Services 6,409,945 8,173,930 9,151,175 9,608,695 10,445,800 10,195,330 8,791,523 8,870,198 8,291,899 8,805,585 TOTAL CLASS 'A' MANDATES 7,326,259 9,421,603 11,102,850 12,180,392 12,800,070 12,315,142 11,294,100 11,238,147 10,605,473 11,075,644 Percent change in Adopted Percent change since 1990 8.8% 8.8% 28.6% 39.9% 17.8% 64.9% 9.7% 80.9% 5.1% 90.1% -3.8% 82.9% -8.3% 67.7% -2.6% 66.9% -6.1% 57.5% -1.4% 64.5% 6661 '91 -iagUI AON Gross Tax Levy Comparison Gross Tax Levy & Gross Tax Rate $20,000,000 $18,000,000 $6.93 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $o 4.99 50 $ 777 5,c 0 a — $8.00 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 V ajen XVI, SSW -9 anIRA passassV 0001 6661 `9I Jaqu1anoN $70 $60 $50 $40 $65 $62 $57 Solid Waste Annual Fee Per Household $51 pe�q°'� $1% tiggq 0 STATEMENT OF DEBT as of December 31, 1999 '-1 Purpose BONDS: Date of Issue Rate of Interest Outstanding Balance 12/31/99 Hospital Publice Safety Mental Helath Building 1992 Public Improvements 1995 Series A (TC3 and Other Impr.) 1995 Series B (Solid Waste & Other Improv.) 1996 EFC Bonds (Solid Waste) 1998 Series A 1998 Series B 1998 Series C Library & Court House 10/15/76 12/15/85 12/07/89 05/01/92 08/18/95 08/15/95 02/11/96 04/01/98 04/01/98 04/01/98 11/15/99 TOTALS BONDS 5.7% 7.10% 6.40% 5.60% - 6.00% 5.00% - 5.30% 5.25% - 5.62% 2.79% 5.00% 4.99% 4.80% $1,200,000 $425,000 $2,575,000 $2,625,000 $3,300,000 $8,210,000 $1,650,000 $3,860,000 $12,190,000 $1,380,000 $6,450,000 $43,865,000 BOND ANTICIPATION NOTES (BAN's): Computer Modernization Building Im•rovements 04/08/99 04/08/99 TOTALS OUTSTANDING BANS 3.48% 3.48% $152,000 $400,000 552,000 OUTSTANDING DEBT $44,417,000 666I '91 -13141113"N STATEMENT OF RESERVES as of January 1, 2000 Insurance Reserve January 1, 1999 Balance $ 684,698 1999 Appropriation. $ 185,501 Known and Estimate Expenses through .12/31/99 $ (191,000) Interest Earned and Recoveries through 12/31/99 $ 58,000 Estimated Balance at 12/31/99 $ 737,199 Reserve for Indemnification & Expenses, 1/1/00 and beyond Personnel - Arbitrations $ (6,000) Assessment Litigation $ (75,000) All Other Judgments $ (150,000) w 2000 Appropriation $ 185,501 Estimated Balance 12/31/00 - Insurance Reserve $ 691,700 Retirement Reserve January 1, 1999 Balance $ 954,933 Early Retirement $ (273,264) Past Service $ (40,366) Regular Contributions $ (22,516) Estimated Departmental Billings $ 97,000 Beginning Balance 2000 Retirement Reserve $ . . 715,787 6661 '91 JOCIUMON CONSTITUTIONAL TAX MARGIN and DEBT LIMIT Constitutional Tax Margin Total Taxing Power Net Tax Levy Tax Margin Available Constitutional Debt Limit 56,221,977 Debt Limit 16,640,064 Total Indebtedness 39,581,913 Debt Capacity Available 248,687,411 44,417,000 204,270,411 W % of Taxing Power - 2000 29.6% % of Debt Limit - 2000 17.9% % of Taxing Power - 1999 29.0% -% of Debt Limit - 1999 18.0% % of Taxing Power - 1998 29:0% % of Debt Limit 1998 18.0% 6661 '91 x3gU1 AON 2000 BUDGET MASTER LIST by PROGRAM COMMITTEE Program Number Program Name See Notes on last page ECONOMIC &WORKFORCE DEVELOPMENT 1999 ADOPTED 2000 ADOPTED 1999 1999 Dedicated 1999 General 2000 2000 Dedicated 2000 General Appropriation Revenues Revenues Appropriation Revenues Revenues % Change in Local Share from 1999 0200 0205 0210 Cultural Enrichment Dewitt Historical Society Celebrations Community Arts Partnership G 0 G 147,254 75,691 20,563 51,000 42,000 - 16,000 26,000 105,254 75,691 4,563 25,000 143,267 77,204 15,063 51,000 39,500 - 13,500 26,000 103,767 77,204 1,563 25,000 -1.4% 0202 County Historian G 5,000 - 5,000 5,000 - 5,000 0.0% 0706 Social Services G 26,973,690 16,637,194 10,336,496 27,832,662. 17,108,580 10,724,082 3.7% 1800 Economic Security A 7,423,288 4,830,875 2,592,413 6,547,800 4,956,507 1,591,293 2000 Services to Chit, Fam., Adults A 3,996,242 2,475,316 1,520,926 3,124,571 2,133,892 990,679 2100 Medicaid Programs A 7,500,336 1,269,120 6,231,216 7,577,211 1,443,598 6,133,613 2105 Planning & Coordination B 8,053,824 8,061,883 (8,059) 10,583,080 8,574,583 2,008,497 2750 Workforce Devel. Ctr. F 147,000 147,000 0 598,555 547,009 51,546 n/a 3000 T. C. Area Development G 127,372 0 127,372 67,372 0 67,372 -47.1% 3100 Tourism Promotion (Room Tax) 505,000 505,000 0 540,000 540,000 0 n/a 4800 Public Transportation 3,009,106 2,122,068 887,038 3,879,251 2,976,548 902,703 1.8% TOTAL ECONOMIC & WORKFORCE DEVELOPMENT HEALTH & HVMAN SERVICES 30,914,422 19,453,262 11,461,160 33,066,107 21,211,637 11,854,470 3.4% 6661 '91 JaqunAcIN Mental Health Department 6,694,275 6,126,017 568,258 6,996,225 6,364,919 631,306 11.1% 0700 Planning & Coordination G 190,727 120,827 69,900 135,812 124,620 11,192 0706 Mental Health Agencies G 1,058,409 968,402 90,007 736,135 712,499 23,636 0716 Mental Retardation/Development Disabilities Agencies G 720,396 536,567 183,829 1,094,217 840,468 253,749 0726 Alcohol & Substance Abuse Service Agencies 0 . 1,080,927 1,054,147 26,780 1,190,927 1,164,147 26,780 0736 Clinic Services 2,064;056 1,951,314 112,742 2,232,341 1,967,838 264,503 0746 Continuing Day Treatment 582,748 582,748 0 599,751 599,751 0 6661 '91 JaqunAcIN 2000 BUDGET MASTER LIST by PROGRAM COMMITTEE Program Number Program Name See Notes on last page 1999 ADOPTED 2000 ADOPTED % Change in 1999 1999 Dedicated 1999 General 2000 2000 Dedicated 2000 General Local Share Appropriation Revenues Revenues Appropriation Revenues Revenues from 1999 Mental Health Department, Continued 0756 Case Management 0766 Mutual Support & Social Rehabilitation 0815 Psychiatric Expense A 835,812 76,200 85,000 835,812 76,200 0 0 0 85,000 845,842 76,200 85,000 879,396 76,200 0 (33,554) 0 85,000 Public Health Department 8,572,442 6,064,567 2,507,875 8,307,902 5,835,049 2,472,853 -1.4% 1000 Education Handicapped Children F/A 2,800,000 1,696,250 1,103,750 2,800,000 1,691,250 1,108,750 1006 Planning & Coordination, Chil. w/ Spec. Care Needs C 402,821 143,259 259,562 445,950 137,509 308,441 1008 Physically Handicapped Children Treatment C 15,000 8,000 7,000 15,000 8,000 7,000 1012 Early Intervention (0-2) F/A 660,000 475,500 184,500 550,000 404,500 145,500 1100 Environmental Health F 645,313 167,353 477,960 716,038 164,241 551,797 1200 Occupational Health & Safety F/C 112,247 84,526 27,721 118,543 89,063 29,480 1300 Medical Examiner F/C 84,640 0 84,640 85,611 0 85,611 1302 Vital Records F/C 37,896 44,000 (6,104) 38,450 46,000 (7,550) 1305 Womens, Infants & Children Program (WIC) F 291,772 291,772 0 299,108 299,108 0 1400 Community Health Services F 3,045,405 2,148,712 896,693 2,714,833 1,973,461 741,372 1405 Planning & Coordination - Public Health F 477,348 2,039 475,309 524,369 1,050 523,319 1406 PublicHealth- StateAid 0 1,003,156 (1,003,156) 0 1,020,867 (1,020,867) Animal Control G 43,990 10,000 33,990 43,990 10,000 33,990 0.0% 1600 Dog Damage Claims 10,000 10,000 0 10,000 10,000 0 1610 Animal Control 33,990 0 33,990 33,990 0 33,990 Office for the Aging 1,121,337 664,296 457,041 1,280,613 644,008 636,605 39.3% 2200 Supportive Services F 440,882 232,106 208,776 451,207 234,856 216,351 2205 Food Programs F 356,130 307,558 48,572 498,219 281,493 216,726 2210 Expanded In -Home Services CSF 298,725 99,032 199,693 302,587 99,059 203,528 2000 BUDGET MASTER LIST by PROGRAM COMMITTEE Program Number Program Name See Notes on last page 1999 ADOPTED 2000 ADOPTED 1999 1999 Dedicated 1999 General 2000 2000 Dedicated 2000 General Appropriation Revenues Revenues Appropriation Revenues Revenues Change in Local Share from 1999 Office for the Aging, Continued 2215 Personal Emerg. Response System (PERS) F 25,600 25,600 0 28,600 28,600 0 Youth Bureau 1,643,813 429,551 1,214,262 1,618,348 351,951 1,266,397 4.3% 2400 Coordination & Planning 183,157 51,731 131,426 188,148 51,465 136,683 2405 Youth Program Grants 641,147 377,820 263,327 485,756 152,580 333,176 2410 Municipal Youth Services Grants F 471,335 0 471,335 435,068 0 435,068 2415 City Youth Bureau 348,174 0 348,174 509,376 147,906 361,470 2499 Individual Development 0 0 0 10,000 0 10,000 nla 2500 Basic Subsistence 493,960 0 493,960 533,912 0 533,912 8.1% 1 American Red Cross G 40,503 0 40,503 43,649 0 43,649 2 Better Housing for Tomp.Co. G 33,900 0 33,900 34,900 0 34,900 3 Women's Opportunity Center 0 35,033 0 35,033 39,660 0 39,660 4 Drop In Childrens Center G 51,630 0 51,630 58,776 0 58,776 5 Homes Green Street House G 15,279 0 15,279 15,279 0 15,279 6 Ithaca Neighborhood Housing G 8,513 0 8,513 8,939 0 8,939 7 Ithaca Rape Crisis G 22,086 0 22,086 22,748 0 22,748 8 Literacy Volunteers G 67,771 0 67,771 67,771 0 67,771 9 Local Food Pantries G 30,257 0 30,257 33,283 0 33,283 10 Multicultural Resource Center G 20,600 0 20,600 21,115 0 21,115 11 Senior Citizens Council G 75,677 0 75,677 77,190 0 77,190 12 Task Force for Battered Women G 41,905 0 41,905 47,734 0 47,734 13 Neighborhood Legal Services G 33,806 0 33,806 33,806 0 33,806 14 Ithaca Breast Cancer Alliance 0 17,000 0 17,000 20,000 0 20,000 15 Unspecified G 9,062- 9,062 6661 '91 INTIM/10N 2000 BUDGET MASTER LIST by PROGRAM COMMITTEE Program Number Program Name See Notes on last page 1999 ADOPTED 2000 ADOPTED Change in f 1999 1999 Dedicated 1999 General 2000 2000 Dedicated 2000 General Local snare Appropriation Revenues Revenues Appropriation Revenues Revenues from 1999 Human Services Coalition (HSC) 274,057 0 274,057 271,196 0 271,196 -1.0% 2600 Health Planning Council 45,189 0 45,189 53,345 0 53,345 0 2605 HSCoalition Coordination & Planning 119,803 0 119,803 128,363 0 128,363 695,809 2605 HSCoalition Fair Wage 56,145 0 56,145 34,980 0 34,980 637,644 2610 HSCoalition Information & Referral 52,920 0 52,920 54,508 0 54,508 99,193 2700 Economic Opportunity Corporation 188,401 0 188,401 210,401 0 210,401 11.7% TOTAL HEALTH & HUMAN SERVICES PUBLIC SAFETY 19,032,275 13,294,431 5,737,844 19,272,587 13,205,927 6,066,660 5.7% Assigned Counsel 852,186 0 852,186 818,424 0 818,424 -4.0% 3200 Planning & Coordination a 111,862 0 111,862 122,615 0 122,615 3205 Assigned Counsel Attorneys A 740,324 0 740,324 695,809 0 695,809 3300 Criminal Prosecution c 739,207 101,563 637,644 752,166 108,200 643,966 t.o% Fire Coordinator 865,102 99,193 765,909 1,183,890 318,987 864,903 12.9% 3500 Emergency Communications 738,414 67,262 671,152 1,043,219 285,735 757,484 3504 Firefighting & Emerg. Med. Svcs. 126,688 31,931 94,757 140,671 33,252 107,419 Probation Department 1,644,512 503,135 1,141,377 1,808,282 640,759 1,167,523 2.3% 3700 Alternatives to Incarceration CS -F 418,738 133,850 284,888 441,703 183,318 258,385 3800 Core Probation Services P/3 1,000,620 295,433 705,187 1,152,743 354,563 798,180 3850 Planning & Coordination FIB 149,730 53,473 96,257 188,270 82,439 105,831 3855 Electronic Monitoring 75,424 20,379 55,045 25,566 20,439 5,127 3900 Stop DWI 186,883 186,883 0 187,252 187,252 0 6661 '91 J3gU13A°N 2000 BUDGET MASTER LIST by PROGRAM COMMITTEE Program Number Program Name See Notes on last page 1999 ADOPTED 2000 ADOPTED Change in 1999 1999 Dedicated 1999 General 2000 2000 Dedicated 2000 General Local Share Appropriation Revenues Revenues Appropriation Revenues Revenues from 1999 Sheriff's Department Colleges 2,180,239 259,393 1,920,846 2,889,185 327,846 2,561,339 33.3% 4000 Civil & Administration B 413,597 106,500 307,097 467,792 123,380 344,412 0 4100 Criminal Investigation 275,820 3,000 272,820 325,379 0 325,379 1,991,801 4200 Uniform Division c 1,369,929 29,000 1,340,929 1,925,048 33,500 1,891,548 4300 Court Security B 120,893 120,893 0 170,966 170,966 0 Sheriff's Dept. - Jail Division B 2,051,930 161,700 1,890,230 2,337,123 155,420 2,181,703 15.4% 4400 Corrections B 1,898,665 161,700 1,736,965 2,171,655 155,420 2,016,235 4405 Medical B 153,265 0 153,265 165,468 0 165,468 Criminal Justice & Legal Services 221,074 0 221,074 230,046 0 230,046 4.1% 4502 Alcoholism Council (Altern. to Incar.) G 31,086 0 31,086 31,086 0 31,086 4504 Community Dispute Resolution Center (CDRC) 0 40,880 0 40,880 44,085 0 44,085 4506 Domestic Offense OffenderRehab. Svcs. (DOORS) 0 30,000 0 30,000 31,275 0 31,275 4508 Offender Aid & Restoration (OAR) G 61,834 0 61,834 68,728 0 68,728 4509 OAR Bail Program CS/G 57,274 0 57,274 54,872 0 54,872 4550 Criminal Justice Services 120,223. 45,084 75,139 305,369 192,998 112,371 49.6% TOTAL PUBLIC SAFETY Budget & Quality Planning 8,861,356 1,356,951 7,504,405 10,511,737 1,931,462 8,580,275 14.3% TOTAL BUDGET & QUALITY PLANNING 2,165,843 0 2,165,843 2,161,801 PLANNING, INTERGOVERNMENTAL RELATIONS & EDVCATION 0 2,161,801 -0.2% 0100 Colleges G 2,165,843 0 2,165,843 2,161,801 0 2,161,801 -0.2% 0500 Other Community Colleges A 200,000 0 200,000 170,000 0 170,000 0505 Tompkins -Cortland Community College 1,965,843 0 1,965,843 1,991,801 0 1,991,801 TOTAL BUDGET & QUALITY PLANNING 2,165,843 0 2,165,843 2,161,801 PLANNING, INTERGOVERNMENTAL RELATIONS & EDVCATION 0 2,161,801 -0.2% 0100 Cooperative Extension G 571,490 - 571,490 570,610 - 570,610 -0.2% 6661 `91 zagWOAON 2000 EUDGET MASTER LIST by PROGRAM COMMITTEE Program Number Pro ram Name See Notes on last page 1999 ADOPTED 2000 ADOPTED 1999 1999 Dedicated 1999 General 2000 2000 Dedicated 2000 General Appropriation Revenues Revenues Appropriation Revenues Revenues %Change in Local Share from 1999 0300 Library Services 1,977,813 100,738 0 100,738 129,000 - 129,000 28.1% 1 Ulysses Library G 24,000 0 24,000 28,500 0 28,500 1,229,842 2 Newfield Library G 24,000 0 24,000 28,500 0 28,500 0 3 Dryden Library G 24,000 0 24,000 28,500 0 28,500 (4,178) 4 Groton Library G 24,000 0 24,000 28,500 0 28,500 5 Finger Lakes Library System G 4,738 0 4,738 15,000 0 15,000 0400 Tomp. Co. Public Library 1,278,577 0 1,278,577 1,629,810 0 1,629,810 27.5% 1705 Soil & Water Conservation G 80,850 0 80,850 88,850 0 88,850 9.9% Planning Department 673,350 177,800 495,550 743,977 130,015 613,962 23.9% 2800 Community Planning Services 334,182 47,050 287,132 397.596 32,000 365,596 2805 Grant Management 118,987 107,250 11,737 103,644 74,165 29,479 2810 Advisory Board Support 107,663 22,500 85,163 128,379 22,850 105,529 2815 Coordination of Services 112,518 1,000 111,518 114,358 1,000 113,358 3005 So. Tier Regional Planning G . 0 0 0 0 0 0 nta 3155 Ithaca -Tompkins Transportation Council 167,408 167,408 0 214,374 214,374 0 nla TOTAL PLNG., INTERGOV., & EDUCATION 2,872,413 345,208 2,527,205 3,376,621 FACILITIES & INFRASTRUCTURE COMMITTEE 344,389 3,032,232 20.0% 4600 Airport 1,977,813 1,977,813 0 1,904,228 1,904,228 0 nia Buildings & Grounds 2,249,898 0 2,249,898 2,292,045 0 2,292,045 1.9% 4700 Cleaning, Maintenance & Repair 1,229,842 0 1,229,842 1,347,584 0 1,347,584 4705 Utilities, Taxes, Insurance & Rent 1,020,056 0 1,020,056 944,461 0 944,461 4900 Engineering 320,431 324,609 (4,178) 321,194 3,700 317,494 -7699.2% 6661 '91 xagU1 AON 2000 BUDGET MASTER LIST by PROGRAM COMMITTEE Program Number Program Name See Notes on last page 1999 ADOPTED 2000 ADOPTED 1999 1999 Dedicated 1999 General 2000 2000 Dedicated 2000 General Appropriation Revenues Revenues Appropriation Revenues Revenues % Change in Local Share from 1999 County Roads & Bridges 9,992,117 6,632,705 3,359,412 5,002,317 1,475,405 3,526,912 70,646 5.0% 5000 Maintenance, Traffic Control, & Snow Removal 7,109,667 4,375,255 2,734,412 4,316,817 1,475,405 2,841,412 197,319 l LO% 5005 Bridges 2,882,450 2,257,450 625,000 685,500 0 685,500 470,874 7.7% Solid Waste 4,430,873 4,430,873 0 4,651,678 4,272,459 379,219 n/a 5100 Recycling & Solid Waste Svcs. 3,246,584 3,246,584 0 3,476,660 3,097,441 379,219 174,649 5105 Solid Waste Disposal 1,184,289 1,184,289 0 1,175,018 1,175,018 0 852,975 4.0% 5799 Public Works Administration 80,784 35,175 45,609 64,411 12,530 51,881 241,705 13.8% TOTAL FACILITIES & INFRASTRUCTURE 19,051,916 13,401,175 Governmental Operations 5,650,741 14,235,873 7,668,322 6,567,551 16.2% 1500. Weights & Measures Consumer Protection s 91,083 22,000 69,083 92,646 22,000 70,646 2.3% 2300 Human Rights 178,120 291 177,829 197,319 0 197,319 l LO% Board of Representatives 437,055 0 437,055 470,874 0 470,874 7.7% 5800 Board of Representatives C 264,016 0 264,016 296,225 0 296,225 5810 Clerk - Board of Representatives C 173,039 0 173,039 174,649 0 174,649 County Administration 881,709 61,234 820,475 925,771 72,796 852,975 4.0% 5900 County Administration 241,073 6,034 235,039 247,922 6,217 241,705 5905 Public Information 79,501 0 79,501 89,101 0 89,101 5910 Risk Management 221,588 0 221,588 219,856 8,079 211,777 5930 Electronic Futures Coordination (40,000) 0 (40,000) 0 0 0 5935 Electronic Futures Consulting 15,000 0 15,000 0 0 0 5950 Self -Insurance Reserve 185,501 0 185,501 185,501 0 185,501 6215 Central Services 118,156 52,000 66,156 121,185 55,000 66,185 6661 '91 J qUI A°N 2000 BUDGET MASTER LIST by PROGRAM COMMITTEE Program Number Program Name See Notes on last page 1999 ADOPTED 2000 ADOPTED 1999 1999 Dedicated 1999 General 2000 2000 Dedicated 2000 General Appropriation Revenues Revenues Appropriation Revenues Revenues Change in Local Share from 1999 County Administration, Continued 6302 Records Management B 60,890 3,200 57,690 62,206 3,500 58,706 6900 Contingent Fund _ 6000 Assessment B 787,409. 126,809 660,600 913,744 297,288 616,456 -6.7% Information Technology Services 649,459 170,000 479,459 647,673 156,500 491,173 2.4% 6100 Information Technology Services 569,459 90,000 479,459 567,673 76,500 491,173 6105 Telecommunications 80,000 80,000 0 80,000 80,000 0 Finance 962,726 254,800 707,926 1,009,066 277,400 731,666 3A% 6200 Treasury c 380,776 244,800 135,976 388,036 266,500 121,536 6205 Accounting c 452,205 9,000 443,205 488,386 9,700 478,686 6210 Purchasing c 129,745 1,000 128,745 132,644 1,200 131,444 County Clerk 711,485 396,119 - 315,366 689,229 382,095 307,134 -2.6"x, 6300 County & Court Registrar B 377,587 12,131 365,456 375,447 13,595 361,852 6400 Motor Vehicles 333,898 383,988 (50,090) 313,782 368,500 (54,718) 6500 Board of Elections B 322,563 70,420 252,143 401,408 88,570 312,838 24.1'!, 6600 County Attorney c 278,106 53,783 224,323 280,735 55,266 225,469 0.5% Personnel 539,061 0 539,061 619,038 0 619,038 14.8% 6700 Personnel C 410,114 0 410,114 447,332 0 447,332 6702 Internships 0 0 0 0 0 0 6705 Inservice Training & Education 128,947 0 128,947 171,706 0 171,706 TOTAL GOVERNMENTAL OPERATIONS 5,838,776 1,155,456 4,683,320 6,247,503 1,351,915 4,895,588 OTHER -- Reviewed by the Budget & Quality Planning Committee 4.5% 6800 Debt Service & Capital Program . 6,798,643 3,294,128 3,504,515 7,041,675 3,319,817 3,721,858 6.2% 6900 Contingent Fund _ 1,036,777 0 1,036,777 380,000 0 380,000 -63.3% 6661 '91 JagUIOAON 2000 BUDGET MASTER LIST by PROGRAM COMMITTEE Program Number Program Name See Notes on last page 1999 ADOPTED 2000 ADOPTED 1999 1999 Dedicated 1999 General 2000 2000 Dedicated 2000 General %Change inLocal Share Appropriation Revenues Revenues Appropriation Revenues Revenues from 1999 7000 Contingent Fund -- Mandates 100,000 0 100,000 100,000 0 100,000 0.0% 7200 Repay.Muni's for County -wide Svcs. 311,094 0 311,094 321,181 0 321,181 3.2% TOTAL OTHER 8,246,514 3,294,128 4,952,386 7,842,856 3,319,817 4,523,039 -8.7% TOTAL ALL PROGRAMS LESS: Interdepartmental Transfers TOTAL ALL PROGRAMS excluding Interdept. 96,983,515 52,300,611 44,682,904 (2,038,600) (2,038,600) 0 94,944,915 50,262,011 44,682,904 96,715,085 49,033,469 47,681,616 (2,154,665) (2,154,665) 0 94,560,420 46,878,804 47,681,616 ROLLOVER EXCLUDED ABOVE: EQUALS General Revenue Summary 317,820 317,820 473,204 473,204 95,262,735 50,262,011 45,000,724 95,033,624 46,878,804 48,154,820 0 A Strictly mandated payments to or for clients; exempt from Fiscal Targets B Fully mandated Budgeting Unit; subject to Fiscal Targets C Partially mandated Budgeting Unit; subject to Fiscal Targets 6.7% 6661 '91 1agUJOAO fbudlv13d 2000 Budget Service Category: Education & Enrichment By Program Department: 01000OP COOPERATIVE EXTENSION Program 0100 COOPERATIVE EXTENSION Program Committee EWD To Strengthen youth. adults. families and communities through learning partnerships. Acct Title 54400 PROGRAM EXPENSE Dec. 16. 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 561,490 561,490 571,490 553,990 16.620 570,610 16,620 570.610 57100 CONTRACTUAL 561.490 561.490 571.490 553.990 16.620 570,610 16.620 570.610 Total Appropriations 561.490 561.490 571,490 553.990 16,620 570.610 16,620 570.610 ********************************************************************************************************************************* Totals for Department COOPERATIVE EXTENSION Total Appropriations 561,490 561,490 571,490 553.990 16,620 570.610 16,620 570,610 LA Total Revenues -0 -0 -0 -0 -0 -0 -0 -0 Total County Cost 561.490 561.490 571.490 553.990 16,620 570,610 16,620 570.610 ********************************************************************************************************************************* 6661 '91 JagLUOAON fbudlvl3d 2000 Budget Service Category: Education & Enrichment By Program Department: 020CULT CULTURAL ENRICHMENT Program 0200 DEWITT HISTORICAL SOCIETY Program Committee TAC Central repository of Tompkins County's historical information Acct Title 54400 PROGRAM EXPENSE Dec. 16, 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 80,691 80,691 75,691 75.691 10,513 86,204 1,513 77,204 57100 CONTRACTUAL Total Appropriations 80.691 80.691 75,691 75,691 10.513 86.204 1.513 77,204 80.691 80.691 75.691 75,691 10,513 86.204 1,513 77.204 6661 '91 .IO U Ao fbudlvl3d 2000 Budget Service Category: Education & Enrichment By Program Department: 020CULT CULTURAL ENRICHMENT Program 0202 COUNTY HISTORIAN Program Committee TAC To promote, interpret, preserve, and provide access to the history of Tompkins County Acct Title Dec. 16, 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 54400 PROGRAM EXPENSE 0 0 5.000 0 5.000 5,000 5.000 5,000 57100 CONTRACTUAL 0 0 5,000 0 5,000 5,000 5.000 5.000 Total Appropriations 0 0 5.000 0 5.000 5.000 5.000 5,000 6661 '91 JagUJ AO fbud1v13d Service Category: Education & Enrichment Department: 020CULT CULTURAL ENRICHMENT Program 0205 CELEBRATIONS Community celebrations & commemorations Acct Title 1998 Budget 54400 PROGRAM EXPENSE 21,563 2000 Budget By Program Program Committee TAC 1998 1999 Actual Modified Budget 2000 Requested Base 20.368 13,263 8,063 2000 Requested New 2000 Total Requested Dec. 16. 1999 2000 2000 Approved Approved New Total 0 8.063 7,000 15,063 57100 CONTRACTUAL 21,563 20.368 13,263 8,063 Total Appropriations 21,563 42770 OTHER MISCELL REVENUES 16.000 Total Revenues 16,000 20.368 12.500 13,263 8.063 7,500 3.500 0 8.063 7,000 15,063 0 8.063 7.000 15.063 0 3.500 10.000 13.500 12,500 7.500 3,500 0 3,500 10,000 13,500 Total County Cost 5.563 7,868 5.763 4.563 0 4.563 -3,000 1.563 6661 '91 JaqumoN fbudlv13d 2000 Budget Service Category: Education & Enrichment By Program Department: 020CULT CULTURAL ENRICHMENT Program 0210 COMMUNITY ARTS Program Committee TAC Arts services agency that provides County residents and visitors with programs & services Acct Title 54400 PROGRAM EXPENSE Dec. 16, 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 58,500 58,500 51,000 25.000 0 25.000 26.000 51,000 57100 CONTRACTUAL Total Appropriations 58.500 58,500 51,000 25.000 0 25,000 26,000 51.000 58,500 58,500 51,000 25.000 0 25.000 26,000 51.000 42770 OTHER MISCELL REVENUES 36.000 36.000 26.000 0 0 0 26,000 26.000 Total Revenues 36,000 36.000 26,000 0 0 0 26.000 26.000 Total County Cost 22,500 22.500 25,000 25.000 0 25,000 0 25.000 ********************************************************************************************************************************* Totals for Department CULTURAL ENRICHMENT Total Appropriations 160,754 159.559 144,954 108.754 15.513 124.267 39,513 148.267 Total Revenues 52,000 48.500 33.500 3.500 0 3,500 36.000 39.500 Total County Cost 108.754 111,059 111,454 105.254 15.513 120,767 3,513 108.767 ********************************************************************************************************************************* 6661 '91 J qUI AON fbudlv13d 2000 Budget Service Category: Education & Enrichment By Program Department: 030LIBS LIBRARY SERVICES Program 0300 LIBRARY SERVICES Program Committee HHSE Rural Libraries serving Dryden, Trumansburg, Newfield. Groton and the Finger Lakes Library Service. Acct Title 54400 PROGRAM EXPENSE Dec. 16, 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 94.738 94,738 100,738 94,738 44.990 139.728 34,262 129,000 57100 CONTRACTUAL 94,738 94.738 100,738 94,738 44.990 139,728 34,262 129,000 Total Appropriations 94.738 94.738 100,738 94.738 44,990 139,728 34,262 129,000 ********************************************************************************************************************************* Totals for Department LIBRARY SERVICES Total Appropriations 94.738 94,738 100.738 94.738 44,990 139.728 34,262 129.000 N Total Revenues 0 0 0 0 0 0 0 0 CN Total County Cost 94.738 94,738 100,738 94,738 44,990 139,728 34,262 129.000 ********************************************************************************************************************************* 6661 '91 INW3AON fbudlv13d Service Category: Education & Enrichment Department: 040LIBR PUBLIC LIBRARY Program 0400 PUBLIC LIBRARY Tompkins County Public Library Acct Title 2000 Budget By Program Program Committee HHSE Dec. 16. 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved . Budget Base New Requested New Total 54400 PROGRAM EXPENSE 1,246.277 1.246.277 1.278.577 1.278.577 468,100 1,746.677 351,233' 1.629.810 57100 CONTRACTUAL 1,246.277 1.246.277 1.278,577 1.278,577 468.100 1.746.677 351.233 1,629.810 Total Appropriations 1.246,277 1.246.277 1,278.577 1.278.577 468.100 1.746.677 351.233 1.629,810 42410 RENTS Total Revenues 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LJ Total County Cost 1,246,277 1,246,277 1.278,577 1.278.577 468.100 1,746,677 351,233 1.629.810 LA ********************************************************************************************************************************* Totals for Department PUBLIC LIBRARY Total Appropriations 1,246.277 1,246.277 1.278.577 1.278.577 468,100 1.746.677 351.233 1.629.810 Total Revenues 0 0 0 0 0 0 0 0 Total County Cost 1.246,277 1.246,277 1,278,577 1,278.577 468.100 1.746.677 351.233 1.629.810 ********************************************************************************************************************************* 6661 '91 nclut3A0N fbudlvl3d 2000 Budget Dec. 16, 1999 Service Category: Education & Enrichment By Program Department: 05000LL COLLEGES Program 0500 COMM. COLLEGES O'SIDE CO. Program Committee B&P Mandate Category A Support to our share of TC3 & County residents who attend a college in another County. Acct Title 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 54400 PROGRAM EXPENSE 158.115 158,115 200,000 185,000 0 185,000 -15,000 170,000 57100 CONTRACTUAL 158,115 158.115 200,000 185.000 0 185.000 -15,000 170.000 Total Appropriations 158.115 158.115 200.000 185.000 0 185,000 -15,000 170.000 42238 COMMUNITY COLLEGE CHRGS 5,777 5,778 0 0 0 0 0 0 42770 OTHER MISCELL REVENUES 0 5,778 0 0 0 0 0 0 Total Revenues 5,777 11,556 0 0 0 0 0 0 Total County Cost 152,338 146,559 200.000 185.000 0 185.000 -15.000 170.000 6661 '91 1aquzanoN fbudlvl3d 2000 Budget Service Category: Education & Enrichment By Program Department: 05000LL COLLEGES Program 0505 TOMP-CORTLAND COMM. COLL. Program Committee B&P Sponsor contribution to Tompkins Cortland Community College Acct Title Dec. 16, 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 54400 PROGRAM EXPENSE 1.906,307 1,906.305 1.965.843 2,024,913 0 2,024,913 0 1,991.801 57100 CONTRACTUAL 1.906.307 1,906,305 1.965,843 2,024,913 0 2,024,913 0 1,991,801 Total Appropriations 1.906.307 1.906,305 1.965,843 2,024,913 0 2,024.913 0 1.991.801 Totals for Department COLLEGES (40 Total Appropriations 2,064,422 2.064,419 2,165,843 2,209.913 0 2.209,913 -15.000 2.161.801 LP Total Revenues 5,777 11,556 0 0 0 0 0 0 Total County Cost 2,058,645 2,052.864 2.165,843 2,209,913 0 2,209,913 -15.000 2.161,801 ********************************************************************************************************************************* ********************************************************************************************************************************* Totals for Service Category Education & Enrichment Total Appropriations 4.127,681 4,126.483 4.261.602 4,245,972 545,223 4.791.195 426.628 4.639.488 Total Revenues 57.777 60.056 33.500 3.500 0 3.500 36.000 39,500 Total County Cost 4.069.904 4,066.428 4,228,102 4,242.472 545.223 4.787,695 390,628 4.599.988 ********************************************************************************************************************************* 6661 '91 INU1 AO fbudlvl3d 2000 Budget Service Category: Health & Environmental Quality By Program Department: 070MENT MENTAL HEALTH DEPARTMENT Program 0700 PLNG. & COORD. (MEN.HLTH) Program Committee HHSE Address need for services in the areas of alcohol and substance abuse, mental retardation & development Acct Title Dec. 16, 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 51000 REGULAR PAY 521,286 482,564 550.286 534,308 43,444 577,752 0 534,308 51200 OVERTIME PAY 0 9 0 0 0 0 0 0 51400 DISABILITY PAY 0 0 0 0 0 0 0 0 51999 PERSONAL SERVICES 521,286 482,573 550.286 ` 534.308 43,444 577.752 0 534,308 52206 COMPUTER EQUIPMENT 4,500 4,141 0 0 0 0 0 0 52210 OFFICE EQUIPMENT 600 423 0 0 0 0 0 0 52214 OFFICE FURNISHINGS 400 165 2.000 2,000 0 2,000 0 2.000 52220 DEPARTMENTAL EQUIPMENT 320 292 0 0 0 0 0 0 52222 COMMUNICATIONS EQUIP ' 0 0 0 0 0 0 0 0 52230 COMPUTER SOFTWARE 0 0 0 0 0 0 0 0 52299 EQUIPMENT 5,820 5,021 2.000 2.000 0 2.000 0 2,000 54303 OFFICE SUPPLIES 3.500 3,544 3.500 3,500 0 3,500 0 3,500 54319 PROGRAM SUPPLIES 200 202 250 0 0 0 0 0 54330 PRINT:[NG 10.750 10.704 6.000 6,000 0 6,000 0 6,000 54332 BOOKS 300 295 300 300 0 300 0 300 54399 SUPPLIES 14,750 14,744 10.050 9.800 0 9,800 0 9.800 54400 PROGRAM EXPENSE 100 66 0 250 0 250 0 250 54402 LEGAL ADVERTISING 100 4 0 0 0 0 0 0 54412 TRAVEL/TRAIN:[NG 1,800 1,810 2.500 .2.500 0 2,500 0 2,500 54414 LOCAL MILEAGE 1.000 869 750 750 0 750 0 750 54416 MEMBERSHIP DUES 691 691 750 750 0 750 0 750 54425 SERVICE CONTRACTS 325 0 350 350 0 350 0 350 54432 RENT 0 0 0 0 0 0 0 0 54442 PROFESSIONAL SERVICES 12,000 11.046 8.000 8,000 0 8,000 0 8.000 54445 INTERMUNICIPAL AGREEMENTS 0 0 0 0 0 0 0 0 54452 POSTAGE 7,500 4.203 6.000 6,000 0 6.000 0 6,000 54468 MENTAL HEALTH TRANSPORTS 5.000 0 0 0 0 0 0 0 54472 TELEPHONE 10,000 9,393 7.000 7,000 0 7,000 0 7.000 6661 '91 zagUI A°N fbudlvl3d Service Category: Health & Environmental Quality Department: 070MENT MENTAL HEALTH DEPARTMENT Program 0700 PLNG. & COORD. (MEN.HLTH) Address need for services in the areas of alcohol Acct Title 54605 CENTRALLY DISTRIB. ITEMS 54606 ADM & OVERHEAD 54618 [NTERDEPARTMENTAL CHARGE 1998 Budget 0 0 2.500 2000 Budget By Program Program Committee HHSE and substance abuse, mental retardation & development 1998 1999 Actual Modified Budget 0 0 2,099 0 -535.531 1.000 2000 2000 Requested Requested Base. New 0 -570.473 1.000 0 0 0 2000 Total Requested 0 -570.473 1,000 Dec. 16, 1999 2000 2000 Approved Approved New Total t0 0 0 -570.473 0 1,000 57100 CONTRACTUAL 41,016 58800 FR.[NGES 126,071 58810 RETIREMENT 0 30.180 -509.181 111.801 137,572 0 0 -543.873 133,577 0 0 -543.873 144,438 0 0 10,861 0 -543.873 0 133,577 0 0 58900 EMPLOYEE BENEFITS 126,071 111.801 137.572 133,577 10.861 144,438 Total Appropriations 708.943 41620 42075 42665 42770 43485 43486 43491 43493 43495 43497 MENTAL HEALTH FEES DEPARTMENTAL CHARGES SALE OF EQUIPMENT OTHER MISCELL REVENUES OHM COM REINVESTMETN OMH FLEX MH OT620 MENTAL RETARDATION OT 620 MH DAAA MH CSS Total Revenues 0 524.286 0 0 4.726 0 30,144 45.635 16.867 17.385 639,043 0 133,577 644.319 190,727 135,812 54.305 190.117 127 474,598 0 0 0 0 21,545 50.387 8,430 18,162 0 0 0 0 4.726 0 53.407 45,635 17,059 0 0 135,812 0 0 0 0 4,726 55.422 0 45.261 19.211 0 0 0 0 0 0 0 0 0 0 4.726 0 55.422 0 0 0 45.261 0 19,211 0 0 573.249 120.827 124.620 0 124.620 0 0 0 0 0 0 0 .0 0 4,726 0 55,422 0 0 0 45.261 0 19.211 0 0 0 124,620 Total County Cost 69,900 71,070 69,900 11,192 54.305 65,497 0 11,192 6661 '91 1aquzanoN fbudlvl3d Service Category: Health & Environmental Quality Department: 070MENT MENTAL HEALTH DEPARTMENT Program 0706 MENTAL HEALTH AGENCIES Agency funding for advocacy. education. respite. Acct Title 1998 Budget 54400 PROGRAM EXPENSE 686,710 2000 Budget By Program Program Committee HHSE crisis counseling, outreach and referral 1998 1999 Actual Modified Budget 2000 Requested Base 686,635 1.100,409 736,135 2000 Requested New 2000 Total Requested 0 736,135 Dec. 16. 1999 2000 Approved New 2000 Approved Total 0 736,135 57100 CONTRACTUAL Total Appropriations 41111 43485 43486 43490 43491 43493 43494 43497 43499 SALES TAX 1% OHM COM REINVESTMETN OMH FLEX A&F FAMILY SUPPORT MH MH OT620 MENTAL RETARDATION OT 620 MH OMR 620 MH CSS OMH CONTRACT REVENUE 43502 MICA 44490 FED AID MH 44492 HOMELESS 686.710 686.710 686.635 1,100.409 736,135 686,635 1,100.409 736.135 0 330,074 0 6.275 97,048 0 0 139,877 54.800 0 0 35,000 Total Revenues 663.074 0 330.074 0 0 97.048 0 0 146,077 54,800 0 0 35.000 0 422,074 0 0 448,720 0 0 49,808 54,800 0 0 35.000 0 379,574 236.925 6,200 0 0 0 0 54.800 0 0 35,000 662,999 1,010,402 712,499 0 736,135 0 736,135 0 736.135 0 0 0 379.574 0 236,925 0 6.200 0 0 0 0 0 0 0 0 0 54,800 0 0 0 0 0 35.000 0 736,135 0 0 0 379,574 0 236,925 0 6,200 0 0 0 0 0 0 0 0 0 54,800 0 0 0 0 0 35,000 0 712,499 0 712,499 Total County Cost 23,636 23,636 90,007 23,636 0 23,636 0 23,636 6661 '91 nquzanoN fbudlvl3d 2000 Budget Service Category: Health & Environmental Quality By Program Department: 070MENT MENTAL HEALTH DEPARTMENT Program 0716 DEVEL. DISABIL. AGENCIES Program Committee HHSE Agency services to the mentally retarded and developmentally disabled Acct Title 54400 PROGRAM EXPENSE Dec. 16, 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 1.058,872 1,012,951 749,396 1,090,668 3,549 1,094,217 1,049 1.094.217 57100 CONTRACTUAL Total Appropriations 1.058.872 1,012.951 749,396 1,090,668 3,549 1,094,217 1,049 1,094,217 1,058,872 1,012,951 749,396 1.090,668 3,549 1.094,217 1,049 1,094.217 41111 SALES TAX 1% 0 0 0 0 0 0 0 0 43485 OHM COM REINVESTMETN 35.000 35,000 29.000 79,000 0 79,000 0 79.000 43486 OMH FLEX 0 0 0 121.123 0 121,123 0 121.123 43491 MH OT620 66.371 66.371 0 0 0 0 0 0 43493 MENTAL RETARDATION OT 620 474,563 465.541 474,563 465.560 0 465,560 0 465.560 43494 MH OMR 620 62.004 25.105 62,004 25.105 0 25,105 0 25.105 43497 MH CSS 54,752 54.752 0 0 0 0 0 0 43499 OMH CONTRACT REVENUE 125,480 125.480 0 149,680 0 149,680 0 149.680 43502 MICA 0 0 0 0 0 0 0 0 Total Revenues 818,170 772,249 565,567 840.468 0 840.468 0 840,468 Total County Cost 240,702 240,702 183.829 250.200 3.549 253.749 1,049 253.749 6661 '91 -INTIM/ ON w CN Total Revenues 1.172,856 896,472 1.054,147 1,164,147 fbudlvl3d 2000 Budget Service Category: Health & Environmental Quality By Program Department: 070MENT MENTAL HEALTH DEPARTMENT Program 0726 ALC/SUBSTANCE AGENCIES Program Committee HHSE Agency services for alcohol and substance abuse including counseling and education Acct Title Dec. 16. 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 54400 PROGRAM EXPENSE 1.199,636 915.728 1,080,927 1,190,927 0 1.190,927 0 1.190.927 57100 CONTRACTUAL 1,199.636 915.728 1,080,927 1.190.927 0 1,190.927 0 1.190.927 Total Appropriations 1.199,636 915.728 1,080.927 1,190.927 0 1.190.927 0 1,190.927 42770 OTHER MISCELL REVENUES 0 0 0 0 0 0 0 0 43482 SUPERVISED OUTPATIENTS MH 460,909 0 460,743 460.743 0 460.743 0 460,743 43483 DRUG FREE RESIDENTIAL MH 318,584 0 200,041 200.041 0 200.041 0 200.041 43495 MH DAAA 379,873 896,472 393.363 503.363 0 503.363 0 503,363 43999 STATE AID 13,490 0 0 0 0 0 0 0 0 1,164.147 0 1.164,147 Total County Cost 26.780 19.256 26.780 26.780 0 26.780 0 26.780 6661 '91 -iagUIOAON fbudlvl3d 2000 Budget Service Category: Health & Environmental Quality By Program Department: 070MENT MENTAL HEALTH DEPARTMENT Program 0736 CLINIC SERVICES Program Committee HHSE Mental health consultation, assessment, crisis intervention, evaluation. and treatment Dec. 16, 1999 Acct Title 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 51000 REGULAR PAY 1.304,026 1,152,339 1.415.704 1,403,315 50,000 1,453,315 0 1,453.315 51200 OVERTIME PAY 0 159 0 0 0 0 0 0 51300 SHIFT PAY 0 0 0 0 0 0 0 0 51400 DISABILITY PAY 0 2.448 0 0 0 0 0 0 51999 PERSONAL SERVICES 1.304.026 1.154.946 1,415,704 1,.403,315 50,000 1,453,315 0 1.453.315 52206 COMPUTER EQUIPMENT 100 0 2.000 0 0 0 0 0 52210 OFFICE EQUIPMENT 0 0 0 0 0 0 0 0 52214 OFFICE FURNISHINGS 0 0 4,500 14.400 0 14,400 0 14.400 52220 DEPARTMENTAL EQUIPMENT 0 0 0 0 0 0 0 0 52222 COMMUNICATIONS EQUIP 0 0 0 0 0 0 0 0 52299 EQUIPMENT 100 0 6,500 14.400 0 14,400 0 14.400 54303 OFFICE SUPPLIES 1,568 1.540 1.700 1.500 0 1.500 0 1.500 54306 AUTOMOTIVE SUPPLIES 800 337 700 700 0 700 0 700 54319 PROGRAM SUPPLIES 1,900 1.478 1,900 1.900 0 1,900 0 1.900 54330 PRINTING 3.700 3.873 3,800 3.800 0 3.800 0 3,800 54332 BOOKS 1,200 1,219 1,520 1,520 0 1.520 0 1.520 54354 MEDICAL 7.200 7.324 3,850 3.850 0 3,850 0 3.850 54399 SUPPLIES 16,368 15.772 13.470 13,270 0 13,270 0 13,270 54400 PROGRAM EXPENSE 800 902 800 800 0 800 0 800 54402 LEGAL ADVERTISING 500 45 500 500 0 500 0 500 54412 TRAVEL/TRAINING 5.270 5,461 8.600 5.600 0 5.600 0 5.600 54414 LOCAL MILEAGE 400 947 750 750 0 750 0 750 54416 MEMBERSHIP DUES 890 510 900 900 0 900 0 900 54421 AUTO MAINTENACE/REPAIRS 900 845 900 900 0 900 0 900 54425 SERVICE CONTRACTS 625 285 625 625 0 625 0 625 54432 RENT 0 0 0 0 0 0 0 0 54442 PROFESSIONAL SERVICES 1,100 683 1,100 1,100 0 1,100 0 1.100 54452 POSTAGE 650 590 900 900 0 900 0 900 6661 '91 J quI3A0N fbudlvl3d 2000 Budget Service Category: Health & Environmental Quality By Program Department: 070MENT MENTAL HEALTH DEPARTMENT Program 0736 CLINIC SERVICES Program Committee HHSE Mental health consultation. assessment. crisis intervention, evaluation, and treatment Acct Title Dec. 16. 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 54462 INSURANCE 15.432 9.272 14,900 14.900 0 14,900 0 14,900 54472 TELEPHONE 14,500 18,004 17.400 17.000 0 17.000 0 17.000 54605 CENTRALLY DISTRIB. ITEMS 0 0 0 0 0 0 0 0 54606 ADM & OVERHEAD 302,355 271.829 327.381 343.692 0 343.692 0 343,692 54618 INTERDEPARTMENTAL CHARGE 200 0 360 360 0 360 0 360 57100 CONTRACTUAL 343,622 309.373 375,116 388.027 58800 FRINGES 58810 RETIREMENT 0 388.027 0 388.027 328.718 281,083 347.676 350.829 12,500 363.329 0 363.329 0 0 0 0 0 0 0 0 58900 EMPLOYEE BENEFITS Total Appropriations 328,718 281.083 347,676 350.829 12,500 363.329 0 363,329 1.992,834 1,761.173 2.158,466 2.169.841 62,500 2,232,341 0 2,232,341 41607 MEDICAID INS PYMTS 1,230.981 1,007,230 1.155,877 1.172.315 0 1.172.315 0 1.172,315 41620 MENTAL HEALTH FEES 394.337 341.490 465.264 365.074 -1.689 363.385 -1.689 363.385 42701 REFUND OF PRIOR YR EXPENS 0 0 0 0 0 0 0 0 42770 OTHER MISCELL REVENUES 92,168 639 0 0 0 0 0 0 43484 OMH COMMISSIONERS PERFORM 0 0 0 0 0 0 0 0 43485 OHM COM REINVESTMETN 160,000 160,000 229,410 229.410 0 229,410 0 229.410 43486 OMH FLEX 0 0 0 69.584 0 69.584 0 69.584 43491 MH OT620 0 0 95.173 58.144 0 58.144 0 58,144 43495 MH DAAA 0 0 0 0 0 0 0 0 43497 MH CSS 140,830 94,827 0 0 0 0 0 0 43502 MICA 0 0 0 0 0 0 0 0 44490 FED A:[D MH 75,000 75.000 75.000 75,000 0 75.000 0 75.000 Total Revenues 2.093.316 1,679,186 2,020.724 1,969.527 -1.689 1,967.838 -1,689 1.967.838 Total County Cost -100.482 81,987 137.742 200,314 64,189 264,503 1,689 264,503 6661 '91 JaquzanoN fbudlv13d Service Category: Health & Environmental Quality Department: 070MENT MENTAL HEALTH DEPARTMENT Program 0746 CONTINUING DAY TREATMENT Program Committee Services for adults with severe and persistent mental illnesses 2000 Budget By Program Acct Title 1998 Budget 51000 REGULAR PAY 364,165 51400 DISABILITY PAY 0 1998 Actual HHSE 1999 Modified Budget 2000 Requested Base 350,394 371,054 380.245 306 0 0 2000 Requested New 2000 Total Requested 0 380,245 0 0 Dec. 16, 1999 2000 2000 Approved Approved New Total 0 380,245 0 0 51999 PERSONAL SERVICES 364.165 52206 COMPUTER EQUIPMENT 52214 OFFICE FURNISHINGS 52231 VEHICLES 0 1.348 0 350.700 371,054 380,245 0 1,312 0 0 0 4,500 0 0 4,500 0 380,245 0 0 0 0 0 4.500 0 380,245 0 0 0 0 0 4.500 52299 EQUIPMENT 1.348 54303 54306 54319 54330 54332 54354 OFFICE SUPPLIES AUTOMOTIVE SUPPLIES PROGRAM SUPPL[ES PRINTING BOOKS MEDICAL 900 400 5.500 1,000 400 100 1.312 817 300 4,206 951 385 41 4,500 4,500 750 300 3,850 1,000 400 100 750 300 3.850 1,000 400 100 0 4.500 0 750 0 300 0 3,850 0 1.000 0 400 0 100 0 4.500 0 750 0 300 0 3.850 0 1.000 0 400 0 100 54399 SUPPLIES 8.300 54400 54402 54412 54414 54416 54421 54425 54432 54442 54452 54462 54472 54605 54606 PROGRAM EXPENSE LEGAL ADVERTISING TRAVEL/TRAINING LOCAL MILEAGE MEMBERSHIP DUES AUTO MAINTENACE/REPAIRS SERVICE CONTRACTS RENT PROFESSIONAL SERVICES POSTAGE INSURANCE TELEPHONE CENTRALLY DISTRIB. ITEMS ADM & OVERHEAD 100 50 2,000 50 775 5,000 200 0 4,000 300 5,177 6.747 0 88,882 6,699 69 0 873 0 625 700 0 0 4,546 91 4,011 3,739 0 80,415 6,400 6,400 0 200 2,000 c 50 700 1.200 200 0 4,000 700 5,177 5.000 0 88.623 100 200 2,000 50 700 1,200 200 0 4,000 700 5.177 5,000 0 94.038 • 0 6.400 0 100 0 200 0 2.000 0 50 0 700 0 1.200 0 200 0 0 0 4,000 0 700 0 5.177 0 5,000 0 0 0 94.038 0 6,400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100 200 2,000 50 700 1.200 200 0 4,000 700 5.177 5,000 0 94.038 6661 '91 JO Ut AON fbudlv13d 2000 Budget Service Category: Health & Environmental Quality By Program Department: 070MENT MENTAL HEALTH DEPARTMENT Program 0746 CONTINUING DAY TREATMENT Program Committee HHSE Services for adults with severe and persistent mental illnesses Acct Title Dec. 16. 1999 1998 1998 1999 2000 2000 2000 2000 2000 Budget Actual Modified Requested Requested Total Approved Approved Budget Base New Requested New Total 54618 INTERDEPARTMENTAL CHARGE 100 0 180 180 0 180 0 180 57100 CONTRACTUAL 58800 FRINGES 113,381 95.068 108,030 113,545 91,042 84,245 92.764 95,061 0 113,545 0 95,061 0 113,545 0 95,061 58900 EMPLOYEE BENEFITS 91,042 84.245 92,764 95.061 0 95.061. Total Appropriations 578.236 538,024 582,748 599,751 0 95.061 0 599,751 0 599,751 41607 MEDICAID INS PYMTS 501,517 448.644 504.413 516,893 0 516.893 0 516,893 0, 41620 MENTAL HEALTH FEES 0 -345 0 0 0 0 0 0 00 41621 SKYLIGHT FEES 18,800 31,767 22.835 25,232 0 25,232 0 25.232 42665 SALE OF EQUIPMENT 0