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Home My WebLink About1998 Proceedings1998 PROCEEDINGS Board of REPRESENTATIVES TOMPKINS COUNTY NEW YORK BARBARA MINK, Chair Ithaca, New York CATHERINE COVERT, Clerk Ithaca, New York State of New York ) County of Tompkins ) ss: Board of Representatives ) In pursuance of the authority conferred by Section 19 of the County Law, we each for ourself do hereby certify that the copy of the Proceedings of the Board of Representatives of the County of Tompkins, New York, for the year 1998, contained in this volume is true and correct. BARBARA MINK Chair, Board of Representatives CATHERINE COVERT Clerk, Board of Representatives • STANDING COMMITTEES Budget and Personnel Planning and Intermunicipal Coordination Joseph , Chair Lane, Chair Meskill, Vice Chair Winch, Vice Chair Proto Totman Todd Blanchard Davis Stein Economic and Workforce Development Public Safety Blanchard, Chair Meskill, Chair Evans, Vice Chair Schuler, Vice Chair Lane Todd Stein Joseph Koplinka-Loehr Totman Governmental Operations Public Works Davis, Chair Todd, Chair Evans, Vice Chair Blanchard, Vice Chair Joseph Lane Koplinka-Loehr Kiefer Kiefer Winch Health, Human Services and Education Proto, Chair Kiefer, Vice Chair Evans Schuler Davis January 6, 1998 ORGANIZATIONAL MEETING Called to Order Catherine Covert, Clerk of the Board, called the meeting to order at 5:30 p.m. Pledge of Allegiance and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Excused - 1 (Representative Davis). Citv of Ithaca: District No. 1 - Barbara Blanchard, 316 Brookfield Road District No. 2 - Susanne Davis, 523 First Street District No. 3 - Stuart W. Stein, 11 Cornell Walk District No. 4 - Nancy B. Schuler, 110 Ferris Place District No. 5 - Barbara Mink, 614 North Cayuga Street Towns: District District District District District District District District District District Oath of Office No. 6 - Thomas L. Todd, 847 Davis Road, Lansing No. 7 - Frank P. Proto, 2585 Slaterville Road, Slaterville Springs No. 8 - Daniel M. Winch, 310 Burdge Hill Road, Newfield No. 9 - George L. Totman, 31 Church Street, Groton No. 10 - Dooley Kiefer, 629 Highland Road, Ithaca No. 11 - Michael A. Koplinka-Loehr, 1.24 Crest Lane, Ithaca No. 12 - Tim Joseph, 772 Elm Street Extension, Ithaca No. 13 - Charles V. Evans, 819 Snyder Hill Road, Ithaca No. 14 - Michael E. Lane, 42 East Main Street, P.O. Box 35, Dryden No. 15 - Peter Meskill, 64 East Seneca Street, Trumansburg Mrs. Covert introduced Aurora Valenti, County Clerk. Ms. Valenti administered the oath of office to all Board members present. Election of Temporary Chairman Mrs. Covert announced that the first order of business was the election of a temporary chairman. Ms. Mink nominated Mr. Evans as Temporary Chairman, seconded by Mr. Lane. After hearing no more nominations, it was Moved by Ms. Blanchard, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to close nominations. A voice vote resulted as follows for Temporary Chairman: Ayes - 14, Noes - 0, Excused - 1 (Representative Davis). Adopted. Mr. Evans took the chair as Temporary Chairman. Election of Permanent Chairman The next order of business was the election of a Permanent Chairman and nominations were opened. Ms. Blanchard nominated Ms. Mink as Pernianent Chairman, seconded by Mr. Todd. Ms. Blanchard said over the past five years the County Board of Representatives has emerged as an effective model of non-partisan effort aimed at solving tough and complicated problems. As we enter 1998, life will not be getting any simpler. The issues we confront now, welfare reform, infrastructure maintenance, 3 January 6, 1998 communications, the challenges of moving forward on economic development issues, are just a few things that are ahead of us. They make it imperative that the Board continues to work together, maintaining the sensible approach to governing a county, as the next century is approached. Ms. Blanchard said one of the reasons the Board has been able to work this way is related to the leadership of the Board. This leadership has been forward -thinking, fair, extraordinarily patient at times. She believes the Board is well-advised to keep on this course, to endorse the style and manner of leadership that currently exists. Mr. Todd said he seconds the motion in the spirit of cooperation that he feels has taken place in the last four years, and said he hopes it will continue in the next four years. No other nominations were made. It was MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to close nominations. A voice vote resulted as follows to elect Ms. Mink Permanent Chair: Ayes: 14, Noes - 0, Excused - 1 (Representative Davis). Ms. Mink was elected Permanent Chair of the Board and took the chair. Ms. Mink, Chair, read the following statement: "At our last meeting of 1997 1 ran down a list of major accomplishments. Some were the culmination of years of work: TCAT consolidation, E911, the Human Services Building, revamping our economic development program. Some were the result of the year's focus: the future search conference on racism, careful budgeting that resulted in a tax rate decrease, a reduction in the Solid Waste Fee. Progress is a combination of long haul work and some relatively quick paybacks. "Ihe committee structure I am proposing this year is in response to some of the challenges we face from external forces at the state and federal government, and in response to our own vision for this County. • A new committee, Economic and Workforce Development, will work with the Social Services Department, Job Training, TCAT, and economic development programs. This is intended to reinforce the connection between new job requirements, the transportation network and the local business sector, all of which must work together to give the welfare to work initiative any chance of success. • Planning and Intermunicipal Coordination will combine the Planning Department's rural, community and environmental work with the focus of last years' Rural -Urban Coordination Committee. I would like to see a special emphasis placed on working with municipal governments on issues of mutual concern, so we can fine- tune the services we provide and improve relations with the City, towns, and villages. • A special committee on Arts, Culture, and Tourism will recommend a plan to coordinate current activities to make local arts and cultural programming and tourism promotion a more effective part of our economic development strategy. • Next year's budget will be acted on by all Board members, once program committee and administrator recommendations are evaluated by the Budget Committee. • Other major focus areas this year include the improvement of the County library, meaningful progress towards eliminating racism, decisions on how to build a County -wide electronic network, and a solution to jail overcrowding and expense. 4 January 6, 1998 But 1 also want us to think about what we want to see happen by the end of the term in 2001. Some suggestions: Economic development: 1. Establishment of a day care and transportation network to support welfare -to -work initiatives. 2. Build an electronic network for high-speed data transmission. 3. Develop current waterfront proposals. 4. Improve the local retail climate and increase the number of new high-tech businesses. 5. Explore a proposal for intermunicipal tax sharing. 6. Facilitate programs that enable larger numbers of racial and ethnic minorities to attain meaningful economic advancement. More effective and efficient County government: 7. Realign County departments to support the County Board's mission/vision/goals 8. Complete and roll-out of our quality improvement initiative to the entire County workforce 9. Consolidate or more closely coordinate planning and youth services 10. Explore a Countywide sharing of water/sewer services 11. Refine budget process, keep tax rates stable and low I'm sure you all have more ideas that we should work on and I look forward to discussing them. But let me share two points I made last year at this time: we need to listen to and communicate with our constituents, and we need to work together, regardless of partisan and political issues, to improve the quality of life for all Tompkins County residents." Election of a Vice Chairman Nominations were opened for Vice Chairman. Mr. Meskill nominated Mr. Lane as Vice Chair, seconded by Mr. Koplinka-Loehr. Mr. Meskill said over the past four years as a member of this Board and last year as Vice Chairman, Mr. Lane has always portrayed the qualities of leadership and statesmanship in everything that he does. He said Mr. Lane is acutely aware of the needs of all of the people in Tompkins County. Mr. Meskill said as this Board continues to work towards the goal of creating a more efficient government that meets the needs of the people, the Board needs the leadership qualities of a person like Mr. Lane. It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to close nominations. A voice vote resulted as follows for Vice Chairman: Ayes - 14, Noes - 0, Excused - 1 (Representative Davis). Adopted. Mr. Lane was elected Vice Chairman. Mr. Lane thanked the Board for their support. He said he has enjoyed being the Vice Chairman of the Board for the last year and feels the Board has gained from the effective leadership the Board has had from Barbara Mink. He looks forward to working with members in the next four years in the bipartisan spirit that has taken place in the last four years. Appointment of County Attorney It was MOVED by Ms. Kiefer and seconded by Mr. Lane, to reappoint Henry Theisen to the position of County Attorney for a four-ycar term. Mr. Lane said Mr. Theisen has done a very good job for the Board and has administered his Department very well over the last four years. A voice vote on the appointment resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Davis). MOTION CARRIED. 5 January 6,1998 Appointment of Clerk of the Board It was MOVED by Mr. Stein and seconded by Mr. Proto, to reappoint Catherine Covert to the position of Clerk of the Board. Mr. Stein said it has been an honor to work with Mrs. Covert for a number of years. He complimented her for the way she and her staff perform their duties in the Board Office. A voice vote on the appointment resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Davis). MOTION CARRIED. By unanimous vote of members present, the Board confirmed the appointment of Michelle Pottorff as Deputy Clerk of the Board. Structure of 1998 Committees Chair Mink distributed copies of the 1998 committee structures. Privilefle of the Floor by the Public No member of the public wished to speak. Privilege of the Floor by Board Members Ms. Blanchard, District No. 1 Representative, said she was approached in the grocery store by an individual who asked that Board members speak into microphones. Mr. Lane, District No. 14 Representative, introduced his mother and biggest supporter, Viola Lane. Mr. Mcskill, District No. 15 Representative, thanked all the County residents, highway departments, and police and emergency personnel, who worked so well together during the snow storm one week ago. Resolution(s) Added to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Amendment of Resolution No. 195 of 1997 - Creation of Probation Officer and Senior Probation Officer Positions to Support Ithaca Drug Court Withdrawal of Resolution(s) from the Agenda There were no resolutions withdrawn from the agenda. Chair's Report and Appointments) Chair Mink said her report is reflected in her earlier comments. She read excerpts from a letter she received from Retired Board Member, Beverly Livesay. Appointment(s) Ms. Mink said appointments to Board committees are reflected in the information she distributed earlier in the meeting. Leadership Council Barbara Mink, Daniel Winch 6 January 6, 1998 Information Management Charles Evans, Dooley Kiefer, and Susanne Davis Public Information Oversight Charles Evans, Barbara Mink Public Information Advisory Board Michael Koplinka-Loehr, Iretta Ellis, Diana Bradac, David Pelletier, Roxan Noble, and John Hill Water Resources Council Daniel Winch, Chairman County Parking Team Daniel Winch Cornell Vet School Incinerator Project Beverly Livesay, Delegate; Dooley Kiefer, Alternate Local Advisory Board of Assessment Towns: Caroline and Danby Frank Proto Newfield Daniel Winch Groton Gcorge Tolman Dryden Charles Evans/Michael Lane Ithaca Tim Joseph/Dooley Kiefer, Michael Koplinka-Loehr Lansing Thomas Todd Ulysses and Enfield Peter Meskill City of Ithaca Stuart Stein/Barbara Blanchard Tompkins County Area Development Board of Directors Stuart Stein, James Hanson (ex -officio) - Tompkins County Barbara Mink - IDA Capital Program Committee Tim Joseph Cooperative Extension Charles Evans, Delegate; Stuart Stein, Alternate Report from the County Administrator Mr. 1-Ieyman reported on the snow storm that occurred one week ago. He complimented the staff who work on payroll for the team work and accomplishment in delivering payroll two days early. Report from the County Attorney Mr. Wood, Assistant County Attorney, reported on the receipt of a lawsuit from Nadine Perry, former Department of Social Services employee, who claims she was treated differently because of her sexual orientation. • Report from the Finance Director Mr. Squires said on January 2 the County's computer, which housed the payroll program, was unplugged. The next payroll will be produced for the first time on a laser printer off the network. He 7 January 6, 1998 said there was a tremendous amount of pressure on his office to close-out 1997, and migrate over to the new program. He complimented his staff and the staff of the Information Services Department for their hard work. Mr. Squires brought the Board up-to-date on the foreclosure process. At this time there are approximately 190 properties that are subject to foreclosure. Approval of Appointment(s) Under the Consent Agenda: It was MOVED by Mr. Lane, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to approve the following appointment(s): Environmental Management Council Robert Beck - At -Large - Term expiring December 31, 1999 Ronald Beloin - At -Large - Term expiring December 31, 1999 Ed Cope - At -Large - Term expiring December 31, 1999 Herbert Engman - At -Large - Term expiring December 31, 1999 Carolyn Long - At -Large - Term expiring December 31, 1999 Gay Nicholson - At -Large - Term expiring December 31, 1999 Nancy Ostman - At -Large - Term expiring December 31, 1999 Dick Taylor - At -Large - Term expiring December 31, 1999 David Weinstein - At -Large - Term expiring December 31, 1999 F. Robert Wesley - At -Large - Term expiring December 31, 1999 Regional Forest Practice Board Peter Levatich - Term expiring December 31, 2000 Gordon Nesbitt - Term expiring December 31, 2000 Fish and Wildlife Management Board Richard Hayes - Sportsmen's Representative - Term expiring December 31, 1999 Larry Tvaroha - Alternative Sportsmen's Representative - Term expiring December 31, 1999 Library Board of Trustees Irene Stein - Term expiring December 31, 2002 Service Delivery Area Private Industry Council Michael Stamm - Public Representative - Term expiring December 31, 2000 Barbara Blanchard - Private Representative - Term expiring December 31, 2000 Planning Advisory Board Carl I-layncs - Education Representative - Term expiring December 31, 2000 Linda I-Iirvonen - At -Large Representative - Term expiring December 31, 1999 Monika Roth - Agriculture Representative - Term expiring December 31, 2000 Soil and Water Conservation District Edward Laine - Grange Representative - Term expiring December 31, 2000 Water Resources Council Cheryl Nickel - Planning Advisory Board Representative - Two year term to be determined Frank Proto - Board of I -Health Representative - Two year term to be determined Water Resources Technical Committee -Two years terms to be determined Jeffrey Carmichael - Soil and Water Conservation Representative James Hanson - Planning Commissioner Linda Szeliga - Resource Conservation Representative 8 January 6, 1998 Affirmative Action Committee Barbara Blanchard - County Representative - Term expiring December 31, 2000 Approval of Resolution(s) Under the Consent Agenda RESOLUTION NO. 1 - AUTHORIZATION TO ADVANCE STATE MATCHING FUNDS TO TOMPKINS COUNTY CHAMBER OF COMMERCE MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, Tompkins County has authorized the Tompkins County Chamber of Commerce as the Tourism Promotion Agency (TPA) for 1998 for the County, and WHEREAS, the Tompkins County Chamber of Commerce has applied for Empire State Development Corporation matching funds on behalf of the County's tourism program, and, WHEREAS, in order to access the State matching funds, it is required that the Chamber of Commerce have the local matching share available to it at the time of application, now therefore be it RESOLVED, on recommendation of the Planning, Development and Education Committee, That Tompkins County be authorized to forward $59,836 from the Room Occupancy Tax in matching funds for the State program, RESOLVED, further, That these funds are part of the 1998 allocation of funds from the Room Occupancy Tax for the Tompkins County Chamber of Commerce, RESOLVED, further, That these funds are covered under the three-year agreement between the County and the Chamber of Commerce for tourism promotion. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 2 -EXECUTION OF AGREEMENT WITH FINGER LAKES ASSOCIATION ACTING ON BEHALF OF THE WATER RESOURCES BOARD FOR FINGER LAKES - LAKE ONTARIO WATERSHED PROTECTION ALLIANCE, TOMPKINS COUNTY MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, upon appropriation by the New York State Legislature of $1,300,000 for State Fiscal Year 97-98 for purposes of funding the Finger Lakes - Lake Ontario Watershed Protection Alliance, the New York State Department of Environmental Conservation will contract with the Finger Lakes Association on behalf of the Water Resources Board for purposes of distributing funds to Tompkins County and the Aid to Localities Project, herein called the Project, and WHEREAS, Tompkins County will receive $50,000 to participate in the Project for State Fiscal Year 1997-98, now therefore be it RESOLVED, on recommendation of the Planning, Development and Education Committee, That the County Administrator is authorized to sign any agreements with the Finger Lakes Association necessary to accept funds amounting to $50,000. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 3 -AUTHORIZING PUBLIC HEARINGS FOR SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR 1997-1998 ROUND OF FUNDING AND ABBREVIATED CONSOLIDATED PLAN 9 January 6, 1998 MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, the United States Department of Housing and Urban Development (HUD) has announced its 1997-1998. round of funding for the Community Development Block Grant (CDBG) program, and WHEREAS, Tompkins County is required to have two public hearings pursuant to its 1998 application for funding, and WHEREAS, Tompkins County is also required to submit an Abbreviated Consolidated Plan as part of this application, now therefore be it RESOLVED, on recommendation of the Planning, Development and Education Committee, That two public hearing dates be set for the first two regularly scheduled 1998 meetings of the Board of Representatives, RESOLVED, further, That the Clerk of the Board of Representatives is authorized to place proper notice of these public hearings in the official newspaper of the County, identifying the hearings as on the Homeownership Program. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Planning, Development and Education Committee Ms. Blanchard, Chair, reported the Committee held its last meeting on December 18, and most of the business conducted at that meeting is reflected on the agenda. She said the Committee heard good news from James Hanson, Commissioner of Planning, that Tompkins County has been offered approximately 5100,000 in a grant that will allow the County to move forward in developing the scenic highway and byway program which was one of the goals of the Committee. The Committee also received an informational report from Joan Jurkowitch, Deputy Planning Commissioner, on the types of technical assistance that the County is prepared to offer to municipalities in relation to cell towers. Ms. Blanchard thanked the Committee, and said they worked very hard during 1997. RESOLUTION NO. 4 -ACCEPTANCE OF WATER QUALITY STRATEGY STEERING COMMITTEE FINAL REPORT AND EXPRESSION OF APPRECIATION MOVED by Ms. Blanchard, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. W}IEREAS, the Water Quality Strategy Steering Committee was established in 1992 by Resolution No. 192, and WHEREAS, the Water Quality Strategy Steering Committee has submitted a final report entitled, "Five Year Summary And Final Report To Tompkins County Board of Representatives By The County Water Quality Strategy Steering Committee," (December 10, 1997), and WHEREAS, the Final Report outlines and highlights the accomplishments of the Water Quality Strategy Steering Committee, now therefore be it RESOLVED, on recommendation of the Planning, Development and Education Committee, That the Tompkins County Board of Representatives accepts the Final Report, RESOLVED, further, That the Board of Representatives expresses its appreciation to the Water Quality Strategy Steering Committee and its members for its accomplishments. SEQR ACTION: TYPE II -20 10 January 6, 1998 RESOLUTION NO. 5 - APPOINTMENT OF ENVIRONMENTAL MANAGEMENT COUNCIL CHAIRMAN MOVED by Ms. Blanchard, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, Edward Cope has been an active member of the Environmental Management Council for ten years and has served as Chair during 1997, and WHEREAS, the Nominating Committee of the Environmental Management Council has nominated Edward Cope Chairman for 1998 and the Environmental Management Council unanimously endorsed Mr. Cope for this position, now therefore be it RESOLVED, on recommendation of the Planning, Development and Education Committee, That Edward Cope be appointed Chairman of the Environmental Management Council for 1998. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 6 - AUTHORIZING A PUBLIC HEARING ON THE TOMPKINS COUNTY AGRICULTURE AND FARMLAND PROTECTION PLAN MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Agriculture and Farmland Protection Board has prepared a report entitled, "Tompkins County Agriculture and Farmland Protection Plan," (January 1998), and WHEREAS, Tompkins County public participation and comment is desired, now therefore be it RESOLVED, on recommendation of the Planning, Development and Education Committee, That Tompkins County be authorized to hold a public hearing at the second meeting of the Board of Representatives in February 1998, RESOLVED, further, That the Clerk of the Board is hereby authorized to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE I1-20 Report and Presentation of Resolution(s) from the Governmental Operations Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be January 22 at 9 a.m. RESOLUTION NO. 7 - ESTABLISHING 1998 MEETING DATES MOVED by Mr. Evans, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Operations Committee, That the 1998 regular meetings of the Tompkins County Board of Representatives are as follows: Tuesday, January 6, 1998 at 5:30 p.m. Tuesday, January 20, 1998 at 5:30 p.m. Tuesday, February 3, 1998 at 5:30 p.m. Tuesday, February 17, 1998 at 5:30 p.m. Tuesday, March 3, 1998 at 5:30 p.m. Tuesday, March 17, 1998 at 5:30 p.m. 11 January 6, 1998 Tuesday, April 7, 1998 at 5:30 p.m. Tuesday, April 21, 1998 at 5:30 p.m. Tuesday, May 5, 1998 at 5:30 p.m. Tuesday, May 19, 1998 at 5:30 p.m. Tuesday, June 2, 1998 at 5:30 p.m. Tuesday, June 16, 1998 at 5:30 p.m. Tuesday, July 7, 1998 at 5:30 p.m. Tuesday, July 21, 1998 at 5:30 p.m. Tuesday, August 4, 1998 at 5:30 p.m. Tuesday, August 18, 1998 at 5:30 p.m. Tuesday, September 1, 1998 at 5:30 p.m. Tuesday, September 15, 1998 at 5:30 p.m. Tuesday, October 6, 1998 at 5:30 p.m. Tuesday, October 20, 1998 at 5:30 p.m. Wednesday, November 4, 1998 at 5:30 p.m. Tuesday, November 17, 1998 at 5:30 p.m. Tuesday, December 1, 1998 at 5:30 p.m. Tuesday, December 15, 1998 at 5:30 p.m. SEQR ACTION: TYPE 11-20 Chair Mink announced that she intends to schedule a half-day retreat for the full Board for the purpose of reviewing the mission and vision statement. Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chairman, reported the 1998 County Budget has been printed and is available. RESOLUTION NO. 8 - ESTABLISHING SALARIES AND BENEFITS OF MANAGEMENT AND CONFIDENTIAL EMPLOYEES, 1998 MOVED by Mr. Joseph, seconded by Mr. Todd. A short roll call vote resulted as follows: Ayes - 13; Noes - 1 (Representative Meskill); Excused - I (Representative Davis). RESOLUTION ADOPTED. and WI-IEREAS, this Board and the CSEA White Collar unit have ratified a bargaining agreement, WHEREAS, this Board previously determined that salaries for management and confidential employees will increase at 75 percent (management employees) and 87.5 percent (confidential employees) of the rate of increase for CSEA White Collar employees until each labor grade for all three groups receives the same salary, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That management employee salaries, and the hiring and working rates for each position level of the salary schedule, shall increase 1.85625 percent effective January 1, 1998, RESOLVED, further, That confidential employee salaries, and the hiring and working rates for each position level on the confidential salary schedule, shall increase 2.8875 percent effective January 1, 1998, RESOLVED, further, That management and confidential employees shall receive the 1 percent salary bonus provided for in the CSEA White Collar agreement and shall be entitled to all other fringe benefits specified in that agreement except where different fringe benefits are provided for in Administrative Policy 03-01, fringe benefits for nonunionized employees. SEQR ACTION: TYPE 11-20 12 January 6, 1998 RESOLUTION NO. 9 - DELEGATION OF AUTHORITY TO AUTHORIZE CERTAIN TAX AND SOLID WASTE FEE REFUNDS UNDER $500 MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. Ms. Kiefer was assured that the Solid Waste Division would still hear appeals and that this is just ministerial. WHEREAS, Section 556 of the Real Property Tax Law authorizes a tax levying body to delegate the payment of tax refunds due to a clerical error of an unlawful entry (an unlawful entry is any information on the tax roll that violates the Real Property Tax Law), and WHEREAS, Solid Waste Fee refunds are authorized under Resolution No. 181 of 1996, and WHEREAS, it is the opinion of the Budget and Personnel Committee, That such delegation would be beneficial to the taxpayer and more efficient in processing said refunds, now therefore be it RESOLVED, on recommendation of the Budget and personnel Committee, That the County Director of Assessment shall transmit refund recommendations to the County Administrator, RESOLVED, further, That the County Administrator is hereby authorized to make payments of any refunds as if the Board of Representatives had performed this audit in compliance with Paragraph 1-7 of Section 566, RESOLVED, further, That any refund of $500 or more must be approved by the Board of Representatives pursuant to Paragraph 8(b) of Section 556 of the Real Property Tax Law, RESOLVED, further, That the County Administrator shall transmit on or before the 15th day of each month a report to the Board of Representatives of all the refunds processed, RESOLVED, further, That this resolution shall only be in effect during the calendar year 1998. SEQR ACTION: TYPE 11-20 Report from the Rural/Urban Coordination Committee Mr. Lane, Chairman, announced the Municipal Officials Association will hold a meeting on January 15 at 7 p.m. at the Ramada Inn. Report from the Health and Human Services Committee Mr. Proto, Vice Chairman, reported the Committee met and received an update on the Search Conference on Racism. He said all Board members should have received a summary of expenses from that Conference. The next meeting will be January 22. RESOLUTION NO. 10 - APPROPRIATION FROM THE 1997 GENERAL FUND BALANCE AND FROM THE 1998 CONTINGENT FUND- HUMAN RIGIITS DEPARTMENT MOVING EXPENSES AND TERMINAL PAY MOVED by Mr. Proto. seconded by Mr. Evans. A short roll call vote resulted as follows: Ayes - 13; Noes - 1 (Representative Kiefer); Excused - 1 (Representative Davis). RESOLUTION ADOPTED. WHEREAS, the Human Rights Commission has moved from Biggs Building A to 120 West State Street, and WHEREAS, costs for telephone installation and monthly service charges were underestimated in the amount of $1,000, and given this overrun an additional target increase beginning in the 1998 fiscal year of $2,217 is required for telephone expenditures, and WHEREAS, costs to have the space renovated at 120 West State Street were underestimated in the amount of $2,543, and WHEREAS, the Commission paid a Paralegal Aide $892 for terminal pay and requests the return of this amount, now therefore be it 13 January 6, 1998 RESOLVED, on recommendation of the Health and Human Services Committee and Budget and Personnel Committees, That the Director of Finance is authorized and directed to appropriate $4,435 from the Contingent Fund, A1990, for the 1997 fiscal year, HUMAN RIGHTS Salaries .51000 $ 892 Telephone .54472 $1,000 Rent .54432 $2,543 TOTAL $4,435 RESOLVED, further, That the Director of Finance is authorized to appropriate $2,217 from A1990, Contingent Fund, to A8040.54472 for fiscal year 1998 and that the fiscal target of the Department of Human Rights is increased by $2,217. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee has not met since the last Board meeting. He reported he, William Benjamin, Deputy County Administrator; and Sheriff Guest, recently traveled to Albany to meet with the Commission of Correction. They discussed double -bunking at the Tompkins County Jail. He said permission was granted to Tompkins County for double -bunking for an additional 18 beds for a term of six months. This is intended to be a temporary solution, giving Tompkins County the option to move forward and look at other possibilities. Mr. Meskill said expenditures have been approved for electronic monitoring, with the hope that will reduce some of the problems that exist. The Drug Court program should also help to alleviate the problem. He said other options include changing the interior design of the Jail, and the possibility of converting of the current garage that exists on the grounds. Mr. Benjamin will be looking into these options further. Ms. Kiefer asked to be kept up-to- date on this. She said she still has not received background information on double -bunking. RESOLUTION NO. 11 - AMENDMENT OF RESOLUTION NO. 195 OF 1997 - CREATION OF PROBATION OFFICER AND SENIOR PROBATION OFFICER POSITIONS TO SUPPORT ITHACA DRUG COURT MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 195 of 1997 created a Probation Officer position and Senior Probation Officer position to support Ithaca Drug Court, and WHEREAS, it was stated that the positions would not be filled "until such time as a fully executed contract is established with the New York State Office of Court Administration ....", and WHEREAS, the Probation Department would like to be operational at the outset and would like to offer the positions effective immediately, and WHEREAS, the New York State Office of Court Administration has assured local officials that "the money is there", now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the following third Whereas in Resolution No. 195 of 1997 be deleted: "WHEREAS, these positions will not be filled until such time as a fully executed contract is established with the NYS Office of Court Administration for the receipt of the necessary funds". SEQR ACTION: TYPE 11-20 14 January 6, 1998 Report from the Public Works Committee Mr. Todd, Chairman, reported the Committee met at the Airport Conference Room on December 18. He said the Committee reviewed activities that took place during 1997, and he distributed information to the Board. The next meeting will be January 15 at 9 a.m. Report from the Electric Power Committee Mr. Stein, Chairman, reported the three Board members who are members of the Committee have been meeting with Tioga County. He said they are formulating the program for 1998 and said they will be focusing on preparing both counties for the cost of deregulation that is scheduled for mid -1999. Mr. Stein said they expect to have a proposal ready in the next month of how they plan to proceed. The focus is on aggregation of the market, and the Committee feels the County should be taking the lead to organize market strength and power in order to be able to get the lowest cost from those organizations that will be trying to sell power. Mr. Stein said they are also finding a number of companies that are beginning to send letters to various individuals and municipalities, asking to provide a package of services. The Committee feels it is in all the municipalities interest to work together with the County in this process of aggregating its market forces. He said he will be sending a letter to all supervisors and mayors and others telling them this. He said there is concern that a municipality, unknowingly, will make arrangements with some other company and lose out on the opportunity to work as one group. Report from the Leadership Council Ms. Mink said the Leadership Council will meet the third Thursday of each month. Chair Mink reported she and Mr. Heyman met with members of the Health Department's Steering Committee. The Health Department is beginning its quality training. She said she assured them that this Board is committed to seeing this through. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will meet on January 8 at 3 p.m. He said over the next months the Committee expects to have presentations from vendors of both services and equipment in an attempt to understanding the latest technology. He said a meeting is being scheduled for the purpose to begin negotiations with Time Warner as a partner for the backbone network. He will keep the Board up-to-date on these negotiations. Report from the Library Improvement Committee Mrs. Schuler, Chair, reported the next meeting will be January 21 at 9:30 a.m. The Committee will be receiving a draft of QPK's report. At this point, engineering staff is refining the preliminary numbers and reflecting the operational activities. They arc also looking at design changes and double- checking numbers. Individual Memher-Filed Resolution RESOLUTION NO. 12 - RESOLUTION TO SUPPORT THE TOMPKINS COUNTY SOIL AND WATER CONSERVATION DISTRICT'S RELOCATION WITHIN THE TOWN/CITY OF TI'HACA MOVED by Mr. Totman, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. 15 January 6, 1998 WHEREAS, the Tompkins County Soil and Water Conservation District (District) serves landowners and municipalities throughout Tompkins County, with the majority of the District's workload currently concentrated in the northern and eastern part of the County, and WHEREAS, the District is currently located in Cayuga Heights with the Natural Resources Conservation Service (NRCS) and the Farm Service Agency (FSA), and WHEREAS, the local Food and Agriculture Committee, which includes FSA, NRCS and Rural Development, has permission to relocate their respective offices to one common USDA Resource Center location, and WI-IEREAS, Tompkins County is the administrative county for Tompkins and Schuyler County FSA and NRCS offices and Tompkins County has the infrastructure to support a USDA Resource Center such as public transportation, banking, dining, postal services, labor force, parking, and accessibility, and WHEREAS, the local Food and Agriculture Committee will be soliciting relocation bids from anywhere within the Town and City of Ithaca and from the Route 13 South corridor from the Town of Ithaca boundary to Alpine Junction (Schuyler County), now therefore be it RESOLVED, on recommendation of the Tompkins County Soil and Water Conservation District Board of Directors, That the Tompkins County Board of Representatives supports the District relocating with NRCS, FSA and Rural Development to a common USDA Resource Center ONLY within Tompkins County and does not support the relocation of the District out of Tompkins County. SEQR ACTION: TYPE II -20 Adjournment On motion the meeting adjourned at 6:44 p.m. 16 January 20, 1998 Regular Meeting Public Hearing - Small Cities Community Development Block Grant Program and Abbreviated Consolidated Plan Chair Mink called the public hearing to order at 5:31 p.m. concerning the Small Cities Community Development Block Grant Program and Abbreviated Consolidated Plan. Karl Heck, Community/Economic Development Specialist for the Planning Department, said this is the first of two public hearings on the small cities program. He said information relative to the hearing has been distributed to all Board members. Mr. Heck gave a brief overview of that information; the full document is attached to this set of minutes. Chair Mink asked if anyone wished to speak on this subject. No one from the public wished to speak and the public hearing was closed at 5:33 p.m. Pledge of Allegiance and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives_ Excused - 1 (Representative Evans). Privilege of the Floor by the Public Ed Cope, Environmental Management Council Chairman, reported the Council has set up a special subcommittee to prepare some documents for them to use in regard to Cornell's Lakesource Cooling project. He said although the EMC has already submitted their comments, many of the members share a troubled community feeling. He said the EMC is not satisfied with Cornell's responses to their comments. This subcommittee has been set up to draft a document or notes for members of the EMC to respond to the press or members of the community who come to them expressing their concerns about the project. Privilege of the Floor by Board Members Mr. Stein, District No. 3 Representative, introduced Fernando de Aragon. Mr. de Aragaon is the new Transportation Director and head of the MPO (Metropolitan Planning Organization). Ms. Blanchard, District No. 1 Representative, responded to comments made by Mr. Cope under Privilege of the Floor by the Public. She said one of the Planning, Development and Education Committee's goals last year was to work closely with the EMC to make sure when the EMC was expressing an opinion, they were not presenting it as an opinion of the Planning, Development and Education Committee on the Board of Representatives. She thanked the EMC Chairman for cooperating with the Board on achieving this goal. She complimented the work of the EMC. Mr. Lane, District No. 14 Representative, spoke of Route 13 and said it is the major transportation corridor for Tompkins County. He said last week he attended a hearing held by the New York State Department of Transportation in which improvements to Route 13 in the Dryden area were discussed. Mr. Lane said the meeting was attended by over 150 members of the public who are concerned about this subject. He commented on the section of Route 13 that was improved about three years ago (Ringwood Road to New York State Electric and Gas Corporation) and said since the improvements were made, there have been no fatalities. Mr. Lane feels the need still exists for more improvements to be made to Route 13. 17 January 20, 1998 Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen, the following resolution(s) weres added to the agenda: Authorizing a Public Hearing on Proposed Local law No. a of 1998 - Real Property Tax Exemption for Persons with Disabilities Authorization to Implement Double-Celling as Approved by the New York State Commission of Corrections Withdrawal of Resolution(s) from the Agenda Chair Mink gave Mr. Lane permission to withdraw from the agenda Resolution No. 299 - Resolution in Support of the Intermunicipal Planning Compact. Chair's Report and Appointment(s) Chair Mink had no report. The appointments were approved under the Consent Agenda. Presentation of Proclamation(s) Chair Mink read a proclamation declaring January 23, 1998, to be WHCU Day in Tompkins County in honor of the station's 75th Anniversary. Report from the County Administrator Mr. Heyman reported on a fax he received from the New York State Association of Counties saying they have agreed to take on the task of working with counties in relief efforts to assist the northern New York State counties who need assistance due to the weather conditions and storm damage. Mr. Heyman said he referred this to Jack. Miller, Fire, Disaster and EMS Coordinator. Mr. Miller has been working on this with County Departments. Report from the County Attorney Mr. Theisen reported two claims against the County have been resolved (Rhodes and Chase cases). Mr. Stein asked about the potential for sales on the internet and said he has been informed these sales are not subject to sales tax. He said he has heard that a large growth in that area is anticipated and is concerned this may take away from local sales. Mr. Stein asked Mr. Theisen to look into this to see what the implications may be. Report from the Finance Director Mr. Squires commented on the sale of goods and services through the internet and said sales tax is usually based upon the point of delivery. He said it is the same issue as mail-order sales, which is being debated nationally. A compromise is currently being worked on that would ensure the large mail order companies distributed sales tax based on a formula. Mr. Squires reported on fourth quarter sales tax for 1997, and said the amount received exceeds the budgeted estimate by approximately $1 million. This accounts for the apparent six percent growth in sales tax revenues. However, there is a question of whether this increase is a reporting error that the State will correct in the future, or whether it represents a correction of accumulated past under -payments. He has asked New York State for an explanation. Mr. Squires reported at this time there are less than 100 parcels scheduled for foreclosure. This amount has been reduced from over 400 parcels in October. 18 January 20, 1998 Approval of Appointment(s) and Resolution(s) Under the Consent Agenda It was MOVED by Mr. Proto, seconded by Mr. Todd, and unanimously adopted by voice vote by member present, to make the following appointment(s) under the Consent Agenda: Environmental Management Council Bruce Johnson - Village of Freeville Representative - term expiring December 3 I, 1999 Lynn Leopold - Village of Lansing Representative - term expiring December 31, 1999 Jeff Jones - Village of Groton Representative - term expiring December 31, 1999 Robert Roe - Town of Danby Representative - term expiring December 31, 1999 Joyce Gerbasi - Town of Dryden Representative - term expiring December 31, 1999 Larry Sharpsteen - Town of Lansing Representative - term expiring December 31, 1999 Tompkins County Planning Federation Viola Miller - Town of Lansing Representative - term expiring December 31, 2000 Fire, Disaster, and EMS Advisory Board Walter Groman - Town of Dryden Delegate - term expiring December 31, 2000 RESOLUTION NO. 13 -ACCEPTANCE OF STATE FUNDS FOR REIMBURSEMENT ON VIRGIL CREEK FLOOD CONTROL PROJECT MOVED by Ms. Kiefer, seconded by Mr. Lane, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, the State Legislature has awarded Tompkins County funding under legislation matching fifty percent of the cost of land acquisition for flood control projects, now therefore be it RESOLVED, on recommendation of the Planning, and Intermunicipal Coordination Committee, That the County accepts this grant, RESOLVED, further, That the County Administrator is authorized to sign a contract for the County to receive an amount up to $79,100 based on land acquisition and related costs for the Virgil Creek flood -control project, RESOLVED, further, That the Director of Finance is directed to apportion these funds as a reimbursement to the Town of Dryden and Village of Dryden in appropriate amounts based on current shared costs pertaining to their agreement to fund one third of the cost of the project. SEQR ACTION: TYPE 1I-20 Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee met prior to the Board meeting and approved the Local Law concerning real property tax exemption for persons with disabilities. The next regular Committee meeting will be January 22 at 9 a.m. RESOLUTION NO. 14 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO..1 OF 1998 - REAL PROPERTY TAX EXEMPTION FOR PERSONS WITH DISABILITIES MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Operations Committee, That a public hearing be held before the Board of Representatives in Board Chambers of the Tompkins Courthouse, 320 North Toga Street, Ithaca, New York, on Tuesday, February 3, 1998 at 5:30 19 January 20, 1998 o'clock in the evening thereof concerning proposed Local Law No. 1 of 1998 - Real Property Tax Exemption for Persons with Disabilities. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE II -20 Report from the Budget and Personnel Committee Mr. Joseph, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be January 27 at 11:30 a.m. He said the Board will be receiving a survey on the 1997 budget process. Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee held its first meeting on January 8 and spent time talking about the Committee's work plans for 1998. He said at the request of Chair Mink, the Committee will be meeting with other municipalities to discuss ways to implement some work of the former Rural/Urban Coordination Committee. He said the Committee discussed cell towers and said this will be a topic at the Municipal Officials meeting on January 29 at 7 p.m. at the Ramada Inn. Other business conducted by the Committee is reflected in the resolutions that follow. RESOLUTION NO. 15 - BUDGET ADJUSTMENT - PLANNING DEPARTMENT MOVED by Mr. Lane, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the Director of Finance be directed to make the following adjustment on his books: PLANNING AND INTERMUNICIPAL COORDINATION Planning (#3) Revenue Acct. Title Amt Approp. Acct. Title(s) CD8692 44959 Federal Aid 565,000 CD8692 54491 Sub -Contracts Explanation: To set up the Homeownership account for 1998 to cover any closing that will occur in January 1998. SEQR ACTION: TYPE II -20 RESOLUTION NO. 16 - AUTHORIZATION TO CONTACT FOR CONSULTANT SERVICES FOR THE PREPARATION OF A LOCAL WATERFRONT REVITALIZATION PLAN MOVED by Mr. Lane, seconded by Mr. Meskill. Ms. Blanchard stated that she occasionally does business with the firms in this resolution; however, has no interest in this particular contract. She said the County Attorney is.aware of this and feels she should be allowed to vote. Ms. Kiefer asked how much money comes from the State and how much is local. Mr. Lane said the project that was identified through the canal corridor was for 580,000; 550,000 comes from a State grant and 530,000 is from local municipalities, including the County. He said of that 580,000, $70,000 is being authorized for this study. Ms. Kiefer said she opposes this 20 January 20, 1998 resolution because she was hoping that the County would get a fresh look at the waterfront from outside consultants. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 1 (Representative Kiefer); Excused - 1 (Representative Evans). RESOLUTION ADOPTED. WHEREAS, Tompkins County has agreed to be lead agency for the lakefront communities for the purposes of preparing a Local Waterfront Revitalization Plan (LWRP), and WHEREAS, the Department of Planning in conjunction with Purchasing Department has issued a Request for Qualifications (RFQ) for consultant services, and WHEREAS, nine firms responded to the RFQ and, after review, four appeared to meet minimum criteria and were interviewed, and WHEREAS, the LWRP Oversight Committee has completed the process for selecting the consultant to assist with the preparation of the LWRP, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the County be authorized to enter into a multi-year contract with Trowbridge and Wolf and Planning and Environmental Research Consultants for a total amount not to exceed $70,000 for assistance in preparing an LWRP, the funds for which are available from a grant from New York State and budgeted local funds, RESOLVED, further, That the County Administrator or his designee be authorized to sign documents related to this contract. SEQR ACTION: TYPE 1I-20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met last week and gave approval for bidding of patrol cars. This is being done in cooperation with the City of Ithaca. He said the main focus of the meeting was the Jail and the proposal to implement double -telling. He reported the Committee voted unanimously to bring the resolution to the full Board. Mr. Meskill reported on upstate New York and the current emergency situations they are in. He said several local volunteers have been traveling north to participate in relief efforts. He reported on a recent article in the Ithaca Journal concerning DWI arrest statistics and said they have increased substantially in the last year. RESOLUTION NO. 17 - AUTHORIZATION TO IMPLEMENT DOUBLE CELLING AS APPROVED BY THE NEW YORK STATE COMMISSION OF CORRECTIONS MOVED by Mr. Meskill, seconded by Mr. Totman. Ms. Kiefer asked if language could be added indicating the length of the variance in the third Whereas. Mr. Meskill said it is a six- month variance, with possible extensions. He said the State did not indicate precisely how long and for what reasons they would extend this for. Mr. Meskill said he would feel comfortable adding this is a temporary variance for six months with possible extensions; however, he would not feel comfortable adding a precise time limit for any extension. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 1 (Representative Kiefer); Excused - 1 (Representative Evans). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Jail has been at a higher capacity than anticipated and has been required to house inmates in other counties at a considerable cost, and WHEREAS, by bunking two inmates per cell in eighteen cells, the County can realize a savings of approximately S75 per day, per prisoner housed in other counties, and WHEREAS, the Sheriff has requested and received a temporary variance for six months with possible extension from the New York State Commission of Corrections to add eighteen 21 January 20, 1998 more inmates and thereby increasing the total facility authorized capacity to 91, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the Tompkins County Jail be authorized to increase the bed space from 73 to 91 by the addition of 18 beds in such configuration as approved by the New York State Commission of Corrections, RESOLVED, further, That to provide the funds necessary to implement double -telling the Director of Finance is directed to make the following budget transfer: FROM: A3150.54469 Boarding of Prisoners $32,753.00 TO: A3150.52220 Depattniental Equipment S8,593.00 A3150.54470 Building Repair $3,035.00 A3150.54342 Food $18,125.00 A3150.54311 Maintenance $3,000.00 SEQR ACTION: TYPE II - 20 Report and Presentation of:Resolution(s) from the Health, Human Services and Education Committee Mr. Proto, Chairman, reported the Committee held an informal meeting last week. Many departments in attendance presented the Committee with topics they are currently dealing with. Betty Falcoa, Executive Director of the Health Planning Council, asked the Committee to continue to promote the Child Health Plus Plan. The Committee made a commitment at that meeting to do this. Be reported Peggy Williams, Ithaca College President, will be the guest speaker at the annual meeting of the Human Services Coalition on January 29. Mr. Proto reported the Health Department received special recognition from the State Health Department for achieving over 90 percent immunization of two year-old children. The Committee will meet the fourth Thursday of each month at 11:30 a.m. in the Old Jail Conference Room. RESOLUTION NO. 18 - IN SUPPORT OF ITHACA COLLEGE'S REQUEST TO BECOME A HOST FOR PRESIDENT CLINTON'S TOWN MEETING ON RACE MOVED by Mr. Proto, seconded by Ms. Davis, and unanimously adopted by voice vote by members present. WHEREAS, President Clinton has developed an Initiative on Race to move the nation toward more opportunity and fairness for all Americans through dialogue, study, and action, and WHEREAS, the Tompkins County Board of Representatives has committed itself to the elimination of racism and initiated plans for a Future Search Conference on Racism which was held in November 1997, at Ithaca College with Ithaca College making substantial contributions to it, and WHEREAS, Ithaca College has requested consideration to be a host for President Clinton's Town Meeting on Race, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education Committee, That Tompkins County strongly supports Ithaca College in its request, RESOLVED, further, That a copy of this resolution be sent to Michael Wenger, Deputy Director for Outreach and Program Development. SEQR ACTION: TYPE 11-20 22 January 20, 1998 Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on January 14 and will meet again on February 5. The Committee will continue to meet throughout the year on the first and third Thursday of each month at 9 a.m. He said discussions are underway with representatives from the Town of Dryden about the Red Mill bridge. The Committee received a presentation from Arel LeMaro, Buildings and Grounds Supervisor, on the purchase of natural gas for all County facilities and the possibilities of negotiating a much more favorable rate on gas. Mr. Stein said Judy Boggess, Electronic Future Coordinator, is also working on this subject and suggested that Mr. LeMaro and Ms. Boggess work together. Mr. Todd said he learned today that the steel for the Myers Road bridge is expected to be delivered tomorrow, and the company that is building the bridge will probably begin putting that steel on the foundations on January 29. RESOLUTION NO. 19 - AWARD OF CONTRACT - CASWELL ROAD ENVIRONMENTAL LANDFILL MONITORING - SOLID WASTE DIVISIOiN MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Finance Depaitnaent has competitively solicited for proposals for the monitoring of the Hillview Road Landfill, and WHEREAS, seven (7) proposals were received on October 22, 1997, now therefore be it RESOLVED, on recommendation of the Public Works Committee and based on staff analysis of to Environmental Laboratory Services of Syracuse, New York, in the amount of $24,541.12 plus a ten percent contingency fee for a three and one-half year term, RESOLVED, further, That the Administration Department be authorized to enter into a contract on behalf of the County, funds to be provided from the Solid Waste Operating Budget, Account No. 8166.4442. SEQR ACTION: TYPE 1I-20 Report and Presentation of ResolutionO from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the Committee held its first meeting on January 13. The Committee heard baseline presentations from a number of people, including the Depattnient of Social Services on ways they are approaching the new welfare reform environment; Cooperative Extension; Rod Gearing, General Manager of the Ithaca -Tompkins Transit Center; Tompkins County Area Development; and the business branch of the Chamber of Commerce. She said the Committee is going to have a simulated intake at the Department of Social Services so that people will know what it is like to go through the system and help them understand it better. The next meeting will be February 10 at 1:30 p.m. in the Old Jail Conference Room. Ms. Blanchard reported on the economic development plan and said it is going very well and picking up a great deal of momentum at the staff and technical level. She said Board members will be receiving a memorandum from her with a short two-page survey. This is being circulated amongst groups that are participating in the economic development planning activities and asks Board members to identify the kinds of economic development goals that they think have the highest priority. She will also be distributing a newsletter describing activities of the economic development plan. Ms. Blanchard reported on activities that are taking place in the transportation area. She said there has been a lot of information in the media about a series of the second round of public 23 January 20, 1998 meetings that are being held in relation to the route and fare schedule project. She said at the MPO (Metropolitan Planning Organization) Planning Committee meeting this morning a long presentation was given by Westin Associates on the results to -date on that program. Ms. Blanchard said she would like an opportunity in the Spring to give a presentation to the full Board on this subject. RESOLUTION NO. 20 - AWARD OF BID - PURCHASE OF THREE (3) BUS SHELTERS MOVED by Ms. Blanchard, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Department of Finance - Division of Purchasing has duly advertised for bids for the purchase of three (3) bus shelters, and WHEREAS, two (2) bids were received and duly opened on September 26, 1997 now therefore be it, RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the bid be awarded to Columbia Equipment Co, Inc. of Jamaica, NY as the lowest responsible bidder with a total base bid of $11,085, RESOLVED, further, That the funds are available in Capital Account No. HA5625.9239. SEQR ACTION: TYPE 11-20 Addendum to the Public Safety Committee Report Mr. Meskill asked if Chair Mink would consider appointing a special committee in the next thirty days in relationship to a space needs analysis at the Public Safety Building. He said there are a number of issues that have arisen in the past few years, including technical and heating issues. Report from the Electric Power Committee Mr. Stein said the Committee has not met since he gave his last report. He said he will be traveling to Albany to meet with legislators and the Governor's staff to discuss the County's requests. Report from the Human Services Building Construction Committee Ms. Mink, Chair, had no report. Report from the Leadership Council Ms. Mink, Chair, reported the Council will meet on January 22 at noon. Report from the Electronic Future Committee Mr. Stein said a series of questions were raised at the last Board meeting about pursuing an arrangement with Time Warner. He said Judy Boggess, Electronic Future Coordinator, put together some responses, and said a list has been distributed to Board members. Mr. Stein said Board members can submit any additional questions to Barbara Blanchard. The Committee will meet with Time Warner next week. 24 January 20, 1998 Report from the Library Improvement Committee Mrs. Schuler, Chair, reported the Conunittee will meet tomorrow at 9:30 a.m. in the Sherman Peer Room. She said at that meeting the Committee will decide what options they wish to recommend to the Board. A copy of the final draft should be distributed to the full Board by the end of week. Ms. Kiefer expressed her disappointment in receiving the report this morning. Report from the Arts, Tourism, and Culture Committee Mr. Stein, Chairman, reported the Committee met this morning for the first time; the next meeting will be February 10. The Committee will meet throughout the year on the second Tuesday of each month at 9 a.m. He said the Committee has the specific responsibility of establishing an arts and cultural alliance, reshaping tourism programs with an education and cultural emphasis, and stabilizing funding for local celebrations and festivals. Mr. Stein said at the meeting this morning the Committee spent time discussing an update on the status of the State Theater, and discussing a report from the efforts made last year by the Arts and Cultural Alliance that was established by Chair Mink. Approval of Minutes of December 16, 1997 and January 6, 1998 It was MOVED by Mr. Todd, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present, to approve the minutes of the December 16, 1997 and January 6, 1998 meetings with the corrections submitted by Representative Kiefer. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 6:54 p.m. INFORMATION FOR PUBLIC HEARING #1 ON 1997-1998 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The U.S. Department of Housing and Urban Development (HUD) has released a Notice of Funding Availability (NOFA) for the 1997-1998 round of funding for the Small Cities Community Development Block Grant (CDBG) program. While the Small Cities competition has been in place since 1974, there have been some changes for the 1997-1998 competition, which are outlined below: The 1997 and 1998 competitions have been combined into one round. The funding maximums have also changed, with the new maximums for counties being $600,000 and for towns and villages $400,000. Communities may submit two sets of applications, one set for each year of the competition. Approximately $71 million will be available for the competitive portion of the funding round, after multi-year commitments and Canal Corridor Initiative grants are paid for. No new multi-year commitments of funding will be made in the 1997-1998 round of funding, though existing multi-year commitments will be honored. Tompkins County has received its 1997 allotment of $500,000 for the second phase of the Tompkins County Homeownership Program, and will be applying for $500,000 for the 1998 allotment for the Tompkins County Homeownership Program. 25 January 20, 1998 In addition, Tompkins County (on behalf of the Town of Ithaca) will be applying for funding for the 1998 phase of the Axiohm IPB Expansion Project. Tompkins County is currently working with Axiohm IPB officials to secure the necessary paperwork in order to submit this application in a timely manner. Tompkins County previously received loan and grant funding for the Portland Point Project, which was funded under the HUD Canal Corridor Initiative of 1997. Implementation of the Portland Point Project, including development of necessary financial and environmental forms, is currently proceeding. After receiving a determination from HUD, the County may submit an additional application for $100,000 in funding for the remaining portion of the monies which the County is eligible for. The County is currently working with Ithaca Materials Research and Testing, a company located in the Town of Lansing, regarding such an application. If applicable, further details will be provided in the second public hearing, which discusses specific applications. No comprehensive applications will be accepted in the 1997-1998 competition. Tompkins County has not previously applied for comprehensive applications. The scoring system for the applications is somewhat different than in previous years, which will allow HUD officials more latitude in rating and ranking projects in this competition. A complete description of the scoring system is provided in the package of materials attached to this sheet. Tompkins County has been a regular participant in the Small Cities program since 1991. Since that time, 18 applications totalling over $9 million have been funded for the County and local towns working with the County, making the County and its local communities one of the most successful Program participants in Upstate New York. The County has participated in the program areas of housing rehabilitation, first-time homeownership, economic development and public facilities construction. All projects which the County has been involved with are currently on schedule or completed. All projects completed through the County Program have met or exceeded their goals for number of participants and amount of construction monies used in actual construction. The Tompkins County Homeownership Program received an Outstanding Planning Project -- Planning Implementation award from the American Planning Association during 1997, the first rural homeownership program so honored by the APA. The County will present a 1997-1998 Abbreviated Consolidated Plan as part of the application submission for this round of funding. A summary of the Abbreviated Consolidated Plan will be available for the second public hearing on this program, which is scheduled for Tuesday, February 3 at 5:30 p.m. In the Tompkins County Board of Representatives chambers. Karl Heck Community/Economic Development Specialist Tompkins County Planning Department 121 East Court Street Ithaca, NY 14850 USA 26 February 3, 1998 Regular Meeting Public Hearing. (No. 2) - Small Cities Community Development Block Grant Program Chair Mink called the public hearing to order at 5:32 p.m. and asked if anyone wished to speak. Karl Heck, Community/Economic Development. Specialist for the Planning Department, said this is the second of two public hearings on the Small Cities program. He said information relative to the hearing has been distributed to all Board members. Mr. Heck gave a brief overview of that information; the full document is attached to this set of minutes. No one from the public wished to speak and the public hearing was declared closed at 5:35 p.m. Public Hearing_ - Local Law No. 1 of 1998 - A Local Law of the County of Tompkins, State of New York providing for a Partial Tax Exemption for Real Property Owned by Persons with Disabilities whose Incomes are Limited by Reason of such Disabilities (Local Laws filed at the end of these proceedings) Chair Mink called the public hearing to order at 5:35 p.m. and asked if anyone wished to speak. No one wished to speak and the public hearing was declared closed at 5:36 p.m. Pledge of Allegiance to the Flag and Roll Call of Members . Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Excused - 1 (Representative Winch). Presentation of Proclamations) Representative Proto read a proclamation honoring Lieutenant 'Terrence E. Graves. The proclamation gratefully honors him as the only County resident to receive the Congressional Medal of Honor Award, and dedicates February 16, 1998 in recognition of Lieutenant Graves' contribution to his country and community. Presentation of Resolution(s) Recognizing Mimi Hardy, Senior Citizens Council and Volunteers RESOLUTION NO. 21 - RESOLUTION OF APPRECIATION - IVIIM[ HARDY, SENIOR CITIZENS COUNCIL AND VOLUNTEERS MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WI-IEREAS, an estimated 20,000 deaths occur each year from influenza and influenza -related pneumonia in the United States and ninety percent of those deaths occur in those 65 years and older, and WI:IEREAS, through the assistance of the Senior Citizens Council volunteers were trained and staffing was coordinated to assist our nurses and staff to provide influenza vaccinations for 2,721 county residents in an efficient, effective manner, and WHEREAS, County residents 65 years and older and chronically i11 children and adults from age one to 64 years of age and caretakers of elderly and chronically ill received influenza vaccinations through the County clinics, and WHEREAS, Mimi Hardy, I-Iealth and Wellness Coordinator, for the Senior Citizens Council coordinated hundreds of senior volunteers to staff sixteen Tompkins County Health Depai tment flu clinics throughout Tompkins County in 1997, now therefore be it 27 February 3, 1998 RESOLVED, on recommendation of Health, Human Services and Education Committee, That we recognize Mimi Hardy, the Senior Citizens Council and the hundreds of volunteers for their service in the prevention of influenza in Tompkins County. SEQR ACTION: TYPE II -20 Privilege of the Floor by the Public No member of the public wished to speak. Privilege of the Floor by Board Members Mr. Stein, District No. 3 Representative, reported on the recent NYSAC (New York State Association of Counties) Conference he attended. He said there was some discussion among the chairs of county legislative boards about the sales tax holiday. Most of them expressed concern and most felt. helpless about this situation that will have a great impact on property tax rates. He suggested pursuing the possibility of getting together informally with other counties to work on this issue. Mr. Stein said leaders of the State legislature said they intend to have a State budget by April lst. He also reported NYSAC is attempting to increase the State's contribution to pre -k payments by ten percent. There is also an indication that reimbursement from the State for State -ready prisoners will be moving up towards $100. He said many counties are continuing their efforts to install E-911, and other counties are still having problems with solid waste. Mr. Koplinka-Loehr, District No. 11 Representative and Member of the Arts, Culture, and Tourism Committee, reported the County Historian, Gretchen Sache, is back home after having surgery. Mr. Lane, District No. 14 Representative, reported on the State school tax relief act. This program will give senior citizens over 65 years of age who own property and have incomes under $60,000 per year, an additional exemption on their school taxes. Ms. Davis, District No. 2 Representative, said signatures are being sought for people who support the marriage resolution regarding same -gender marriages. Petitions are available to be signed at GIAC or the Tompkins County Public Library. Mrs. Schuler, District No. 4 Representative, said last Friday there was a special economic report in the Ithaca Journal entitled "Outlook". She said the Manager of Pyramid Mall was interviewed and said he felt a large part of Tompkins County's problem is that people do not shop locally. She noted that there was a quarter page ad for shopping at the Arnot Mall in Elmira right next to the article. Mr. Todd, District No. 6 Representative, recognized the State of New York Department of Transportation did an outstanding job at the Rogues Harbor intersection at Lansing. Over a two-year period they made improvements to the road and installed a traffic signal. Mr. Todd said this has made the area much safer. Withdrawal of Resolution(s) from the Agenda There were no resolution(s) withdrawn from the agenda. Addition of Resolution(s) to the Agenda There were no resolution(s) added to the agenda. 28 February 3, 1998 Chair's Report and Appointment(s) Chair Mink had no report or appointment(s). Report from the County Administrator Mr. Heyman asked Board members to return budget surveys to the Office of Administration by February 6. Report from the County Attorney Mr. Theisen said he has one change to the proposed local law. He will describe that change when the law is considered later in the meeting. Report from the Finance Director Mr. Squires had no report. Resolution(s) and Appointment(sl Approved Under the Consent Agenda It was MOVED by Mrs. Schuler, seconded by Ms. Davis, and unanimously adopted by voice vote by members present, to approve the following appointment(s) under the Consent Agenda: Water Resources Council Technical Committee Jeffrey Carmichael - Chairman Hillview Road Landfill Citizens Advisory Committee Brian Caldwell - Neighborhood Representative - Term expiring December 31, 2000 Daniel Karig - At -large Representative - Term expiring December 31, 2000 Advisory Board on Indigent Representation Cynthia Overstreet - Term expiring December 31, 2000 Family Court Advisory Council Jeffrey Ford - Family and Children's Services Rep, - Term expiring December 31, 1998 Bernice Yarosh - DSS Representative - Term expiring December 31, 2000 Office for the Aging Advisory Committee Boyce McDaniel - Term expiring December 31, 2000 Joyce Henniger - Term expiring December 31, 2000 Tompkins County Youth Board • Sasha Kellner -Rogers - Youth At -large Representative - Term expiring August 31, 1998 David Murphy - Youth At -large Representative - Term expiring August 31, 1998 Report and Presentation of ResolutionO from the Health and Human Services and Education Committee Mr. Proto, Chairman, reported the Committee met and most of the business conducted at that meeting is reflected on the agenda. He said presentations by various department heads will be given to the Committee throughout the year. He reported on the resolution adopted at a recent meeting in support of President Clinton holding his racism conference at Ithaca College. He said he received correspondence from Congressman Hinchey's office stating consideration is being given to Ithaca as a site for this. 29 February 3, 1998 RESOLUTION NO. 22 - TO EXECUTE A FIVE-YEAR CONTRACT WITH FOODNET, INC., TO PROVIDE HOME DELIVERED MEALS, CONGREGATE MEALS, AND NUTRITION EDUCATION AND COUNSELING TO COUNTY RESIDENTS 60 YEARS OF AGE AND OLDER (AMENDED BY RES. NO. 151 OF 6/16/98) MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the Office for the Aging wishes to renew its contracts with Foodnet, Inc., and, WHEREAS, the ability of Foodnet, Inc., to negotiate new space would be enhanced by four five- year contracts, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education Committee, That the Board of Representatives approve contracts for: Contract Account No. Term of Contract SNAP 6774-54491 April 1, 1998 - March 31, 2003 (Supplemental Nutrition Assistance Program) Title II1-C1 & III -C2 6776-54491 January 1, 1998 - December 31, 2003 (Older Americans Act) Foodnet Select 6776-54491 January 1, 1998 - December 31, 2003 (Private pay program of Foodnetting) Cash -in -Lieu 6784-54491 October 1, 1998 - September 30, 2003 (Federal Program from USDA) SEQR ACTION TYPE I1-20 RESOLUTION NO. 23 - BUDGET ADJUSTMENT — OFFICE FOR TFIE AGING, ENVIRONMENTAL HEALTH, MENTAL HEALTH MOVED by Mr. Proto, seconded by Ms. Davis, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Health, Human Services and Education, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH, HUMAN SERVICES AND EDUCATION Mental Health Revenue Acct Title Amt Approp Acct Title s 4323 43999 State Aid $13,490 4323 54400 Program Expense Explanation: Additional state aid allocated to T -S -T BOCES to expand staff time in their substance abuse prevention programs. Office for the Aging Revenue Acct Title Amt Approp Acct Title(s) 6796 44772 Federal Revenue $3,911 6796 54400 Program Expense Explanation: Re -appropriation of unused Federal monies to be used in 1998 30 February 3, 1998 Revenue Acct Title Amt Approp Acct Title(s1 6774 43808 State Revenue $10,476 6774 54991 Sub -Contracts Explanation: Increase in revenue permits increase in subcontract. Revenue Acct Title Amt Approp Acct Title s 6796 42705 Gifts & Donations $270 6796 54400 Program Expense Explanation: Additional Gifts and Donations permits increase costs in Program Expense for 1997. Revenue Acct Title Amt Approp Acct Titles) 6772 44772 Federal Revenue $1,097 6772 55100 6772 44772 Federal Revenue $263 6772 58800 Salary Fringes Explanation: Increase in Federal Revenue Environmental Health Revenue Acct Title Amt Approp Acct Title(s) 4090 43489 4090 43489 4090 43489 4090 43489 4090 43489 4090 43489 Other Health Income Other Health Income Other Health Income Other Health Income Other Health Income Other Health Income $400 8155 $900 $880 $400 $48 4090 4090 4090 4090 4090 4090 52214 54303 54330 54400 54442 54452 Office Furnishings Office Supplies Printing Program Expense Professional Service Fees Postage Explanation: Article 13-F of PH Law establishes a statewide Tobacco Enforcement Program to reduce the prevalence of tobacco use & accessibility to youth under 18. This is a PH Law Mandate. SEQR ACTION: TYPE I1-20 Report and Presentation ofResolution(s) Under the Budget and Personnel Committee Mr. Joseph, Chairman, reported at the last meeting the Finance Director gave a report on the sales tax revenues from 1997. He reported over $300,000 has been identified and belongs to Tompkins County. The Committee discussed the option that comes up in 1999 to remove sales tax from clothing. He said this is something that affects County, City, town, and village governments. The Committee asked David Squires, Finance Director, to put together a list of the estimated impact on each town and village. Mr. Joseph said he will be sending a letter to municipalities to inform them what the impact will be and also to ask for their input in this decision. RESOLUTION NO. 24 - REALLOCATION OF SPACE COSTS AND FISCAL TARGET ADJUSTMENTS FOR 1999 - VARIOUS DEPARTMENTS MOVED by Mr. Joseph, seconded by Mr. Meskill. Ms. Kiefer said she hopes that the portion of the new program called utilities taxes and rent can be looked at in terms of having utilities scrutinized in a way that departmental programs and staff will be responsible for the amount of energy they use. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Winch). RESOLUTION ADOPTED. WHEREAS, space costs have been reflected in the County budget in ways that facilitated the ability to maximize non -property tax revenues, and WI-IEREAS, much of this revenue is no longer recoverable, now therefore be it 31 February 3, 1998. RESOLVED, on recommendation of the Public Safety, Economic and Workforce Development, Health, Human Service and Education, Public Works, Governmental Operations, and Budget and Personnel Committees, That space costs no longer directly eligible for non -property tax revenue be centralized in the Buildings and Grounds budget, RESOLVED, further, That the updated schedule be included with 1999 Budget documents which identifies the centralized and non -centralized space and capital costs within the Tompkins County Budget, RESOLVED, further, That 1999 fiscal targets be adjusted as follows: TARGET REDUCTION: Assigned Counsel - Program #3200 $7,435 Human Rights - Program #2300 $18,132 Motor Vehicle - Program #6400 $45,024 Social Services - Program #2105 $300,400 Youth Bureau - Program #2400 $13,800 Sum = 5384,791 TARGET INCREASE: Buildings & Grounds - Program #4705 570,591 DECREASE IN ESTIMATED UNALLOCATED REVENUE Unallocated Revenues $314,200 RESOLVED, further, That the name for Program #4705, known as "Utilities, Taxes, and Insurance" be changed to "Utilities, Taxes, Insurance and Rent". SEQR ACTION: TYPE I1-20 Report from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, said the Committee has not met since the last Board meeting. He updated the Board on the Municipal Officials meeting that was held last week. At that meeting a report was given by Charles Schlough of Cooperative Extension on the Agriculture and Farmland Protection Board. Cathy Valentino, Town of Ithaca Supervisor, asked for permission from town supervisors to open dialogue with the County regarding contract language having to do with the hold harmless provision in certain contracts and the one percent sales tax agreement. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, said the Committee heard from William Benjamin, Deputy County Administrator, regarding electronic monitoring. They also heard from the Fire Coordinator about the north country and the emergency relief detail Tompkins County participated in. Mr. Meskill said fire departments from Cayuga Heights, Freeville, Groton, Ithaca, McLean, Newfield, Slaterville, Speedsville, Varna, and West Danby participated in that effort. Ambulances and crews from Bangs Ambulance and the Dryden Fire department also participated. John Beach, STOP -DWI Coordinator, presented the Committee with an annual report at the last meeting. Mr. Meskill announced Dewey Dawson, Deputy Sheriff, retired at the end of last week. RESOLUTION NO. 25 - CREATION OF JOINT OPERATIONS COMMITTEE FOR THE IMPLEMENTATION OF THE REGIONAL OPERATION OF THE ITHACA FIRE DEPARTMENT TRAINING CENTER MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, the Board of Representatives of Tompkins County did at their regular meeting of December 16, 1997, endorse a concept proposal for operation of the Ithaca Fire Depa,tunent Training Center on a regional basis, and 32 February 3, 1998 WHEREAS, the Common Council of the City of Ithaca did, at their regular meeting of December 3, 1997, endorse the same proposal, and WHEREAS, this concept proposal for such regional operation called for formation of a Joint Operations Committee to perform certain tasks related to the implementation of this concept, and WHEREAS, the tasks to be performed include but may not be limited to: • developing usage policies • establishing maintenance and use fee schedules • resolving questions that may arise from time -to -time related to operation of the Training Center, and • planning for future needs, and WHEREAS, a meeting was held on January 15, 1998, of representatives from the Ithaca, Lansing, Newfield, and Trumansburg Fire Department, as a cross section of Tompkins County Fire Departments, for the purpose of defining the Joint Operations Committee for approval, and WHEREAS, the results, of that meeting are contained in the document entitled: "Tompkins County Regional Fire Training Center Plan - Joint Operations Committee Composition and Appointment Procedures", dated January 17, 1998, and WHEREAS, this document charges the Joint Operations Committee to convene and organize in such a way as to perform the tasks set forth in the concept proposal, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the Board of Representatives of Tompkins County hereby approves the Joint Operations Committee Composition and Appointment Procedures, RESOLVED, further, That Tompkins County Fire, Disaster, and EMS Coordinator is directed to inform the County Fire Advisory Board to make nominations for such appointments as provided for in the appointment procedures. SEQR ACTION: TYPE I1-20 Report from the Public Works Committee Mr. Todd, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be February 5 at 9 a.m. Report from the Economic and Workforce Development Committee Ms. Blanchard, Chair, said the Committee has not met since the last Board meeting. She reported on the possible future location of the offices of the Department of Agriculture and the Soil and Water Conservation District. She said the Department of Agriculture will only be considering sites in Tompkins County. Ms. Blanchard gave a report on the County's participation in the Private Industry Council. She provided the following history: • New York State divided into a number of Service Delivery areas for purposes of administration of various job -training money • Tompkins County was aligned with Cayuga and Cortland counties from 1983-1989 • Changed to Broome and Tioga and Tompkins County as a service delivery area • Our PIC is the policy board for funding and activities within the service delivery area • There are 20 members of which Tompkins County has six. Currently, Tompkins County has a vacancy for a public sector appointee and one in the large business category; two representatives from the private sector include Ms. Blanchard and Virginia Bryant (Ithacare) as small businesses and Michael Stamm of TCAD (Tompkins Area Development) as the community-based organization member • Last week, Kal Wysokowski of TCAD, William Benjamin, Deputy County Administrator, Virginia Bryant, and Representative Blanchard, attended a regional PIC meeting and heard an 33 February 3, 1998 excellent presentation outlining all the challenges facing us in workforce development over the next few years • Workforce development is an important economic development strategy • Welfare to Work responsibilities we have are a part of that strategy, but only a part Ms. Blanchard said tomorrow afternoon, TCAD will convene the core group that makes up the Workforce Development Board. She said she is very excited about the possibilities for real accomplishment in this area. Ms. Blanchard reported the economic development plan briefings that they have been doing at the town and village board meetings are going well. To date, they have gone to Trumansburg, the Town of Ithaca, Ulysses, Village of Groton, Cayuga Heights, Town of Lansing, and the Village of Lansing. She said tonight they will be going to the Village of Freeville, Town of Enfield, and the City of Ithaca, with plans to finish the rest of the municipalities by the end of next week. The next Committee meeting will be February 10 at 1:30 p.m. Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee will meet on February 26. RESOLUTION NO. 26 - ADOPTION OF LOCAL LAW NO. 1 OF 1998 - PROVIDING FOR A PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH DISABILITIES WHOSE INCOMES ARE LIIVIITED BY REASON OF SUCH DISABILITIES (LOCAL LAW CAN BE VIEWED AT THE END OF THESE PROCEEDINGS) MOVED by Ms. Davis, seconded by Mr. Evans. Mr. Theisen referred to Section I paragraph B, and said the following sentence should be deleted: "A person otherwise qualified for such exemption shall not be denied such exemption if such person becomes disabled after the appropriate taxable status date and before December 31 of the same year". A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Winch). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Operations Committee, That proposed Local Law No. 1 of 1998 - Providing for a Partial Tax Exemption for Real Property Owned by Persons with Disabilities Whose Incomes are Limited by Reason of Such Disabilities, be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the Office of the County Clerk, and one copy with the Secretary of State. SEQR ACTION: TYPE II -20 RESOLUTION NO. 27 - CORRECTION OF ERRORS MOVED by Ms. Davis, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Operations Committee, That the Clerk of the Board be and hereby is authorized to correct any manifest errors in the minutes of the Board or in reports of any committees. SEQR ACTION: TYPE 11-20 34 February 3, 1998 RESOLUTION NO. 28 - DESIGNATION OF NEWSPAPER MOVED by Ms. Davis, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. RESOLVED, on recomrnendation of the Governmental Operations Committee, That the official newspaper for the County of Tompkins for the publication of all local laws, notices and other matters required by law to be published pursuant to County Law, Article 5, Section 214, Subdivision (2), and Local Law No. 1 of 1992 be designated from January 1, 1998 to December 31, 1998, as follows: Ithaca Journal, Ithaca, New York SEQR ACTION: TYPE 11-20 RESOLUTION NO. 29 - TO AMEND RESOLUTION NO. 21 OF FEBRUARY 4, 1997, DETERMINATION AND CERTIFICATION OF COUNTY CLERK'S ALLOWANCE - ANNUAL EXPENSES FOR ADMINISTERING MORTGAGE TAX (Amended by Res. No. 8 of 1999) MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, pursuant to Section 262 of the Tax Law, recording officers are entitled to receive all their necessary expenses for purpose of administering mortgage taxes in their offices on approval and allowance by the State Tax Commission, and WHEREAS, the State Tax Commission, by resolution duly adopted July 1, 1946, did determine that such mortgage tax expenses be approved at the amount certified to the State Tax Commission by the County Board of Representatives provided it is a reasonable and necessary allowance for such expenses, and WHEREAS, the County Clerk has conducted a cost analysis and has recommended that the allowance for mortgage tax expenses be increased from $39,004 per annum to $43,679 per annum, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the sum of $43,679 per annum be, and the same hereby is, determined as a reasonable and necessary allowance of the Tompkins County Clerk, the recording officer of the County of Tompkins, for the hire of clerks and assistants and other expenses to assist in the administration of the mortgage recording tax law in her office, and that said sum of $43,679 is hereby certified to the State Tax Commission as the reasonable and necessary allowance for such expenses, RESOLVED, further, That the Clerk of the board of Representatives is hereby directed to send a certified copy of this resolution, with her original signature thereon, to the State Tax Commission, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 30 - CORRECTION OF TAX ROLL - ITHACA CITY SCHOOL DISTRICT (HARDEN) MOVED by Ms. Davis, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed that on September 30, 1997 the State of New York acquired Town of Enfield parcel 15-1-12.4 assessed to Harden, the taxable value having been shown as $9,300, and WHEREAS, the property was transferred to the State prior to the review of town and County taxes and therefore, to have such a tax lien cannot be enforced, now therefore be it 35 February 3, 1998 RESOLVED, on recommendation of the Governmental Operations Committee, That the taxes are void and should be expunged, RESOLVED, further, That the amount of $161.69 be charged back to the Ithaca City School District. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 31 - CORRECTION OF TAX ROLL - TOWN OF ENFIELD (CARPENTER) MOVED by Ms. Davis, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed that on January 21, 1998 Stanley Carpenter of 47 Podunk Road, Trumansburg, New York made application for corrected tax roll for the year 1998,.and WHEREAS, it is determined that a clerical error was made when the 1998 next -year assessment of $75,000 was applied to the 1998 tax roll, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the I998 next -year taxable assessment of $75,000 be corrected to the current 1997 taxable assessment of $56,000, RESOLVED, further, That the amount of $95.38 be charged back to the County of Tompkins, $29.32 to the Town of Enfield, and $32.11 to the Enfield Fire District. SEQR ACTION: TYPE II -20 Report from the Arts, Culture and Tourism Committee Mr. Stein, Chairman, reported the Committee will meet on February 10 at 9 a.m. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will meet on February 12 at 3 p.m. in the Sherman Peer Room at the Public Library. At that meeting the Committee will hear a presentating from Frontier Cellular on their programs and how that might tie into the County's goal of connection all the homes and businesses in the County. Mr. Evans said some members of the Committee will be meeting with experts on the faculty at Cornell University to determine whether or not the proposed systems operating over telephone lines would be appropriate and satisfactory to operate in Tompkins County. He said a meeting with Time Warner Cable to discuss fiber optics will be held on February 27; the previous meeting did not take place. Report from the Electric Power Committee Mr. Stein, Chairman, reported the Public Service Commission and NYSEG agreement has come to a conclusion. He said our efforts to become a pilot project which would allow us to enter the marketplace a year earlier along with Tioga County was not included in the agreement. The Committee continues to pursue this. Yesterday Mr. Stein traveled to Albany and met with the County's consultant and representatives from Tioga County in the Governor's office to discuss this request. He said everyone felt it was a positive meeting; however, they will wait to be informed as to what progress was made. Mr. Stein said in the agreement there were two surprises. NYSEG will be opening the marketplace to small businesses and small industries a year earlier; a special consideration is still being given to a few large industries who will get a five percent reduction each year in the cost of power. There was a requirement that NYSEG open to marketplace for those who are on welfare, where their utilities are being paid for by the County, a year earlier. The PSC is also requiring NYSEG to use $5 million of its own money to see that this happens. NYSEG is required to come up with a plan to do this within thirty days. Mr. Stein said a meeting will be held in the next few weeks with representatives of 36 February 3, 1998 the PSC, NYSEG, Mary Pat Dolan, Social Services Commissioner, and members of the Committee, to discuss this. Report from the Human Services Building Construction Committee Ms. Mink, Chair, reported the Committee has met and is the process of forming an art committee. Ms. Mink said they have begun commissioning the building. Report from the Leadership Council Ms. Mink, Chair, reported the Council met two weeks ago. Membership of the Council may be increased by one person to include a middle -management representative. Report from the Library Improvement Committee Mrs. Schuler, Chair, reported there will be a presentation on February 24 at 4:30 p.m. in the Sherman Peer Room for the Board of Representatives and the Board of Trustees. Approval of Minutes of January 20, 1998 It was MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to approve the minutes of January 20, 1998 with the corrections submitted by Representative Kiefer. MINUTES APPROVED. Recess Chair Mink declared recess from 7:11 p.m. to 7:25 p.m. Executive Session It was MOVED by Mrs. Schuler, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present, to enter into executive session at 7:25 p.m. to discuss real estate. The meeting returned to open session at 7:47 p.m. Adjournment On motion the meeting adjourned at 7:47 p.m. STATEMENT FOR PUBLIC HEARING #2 ON 1997-1998 SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Good evening. I am Karl heck, Community/Economic Development Specialist with the Tompkins County Planning Department, and the administrative staff for the Tompkins County Community Development Program. Tompkins County anticipates that the deadline for the 1997-1998 Small Cities CDBG program will be extended from March 2, 1998 to April 2, 1998. HUD has stated that this deadline will be extended in response to the North Country ice storm, which has caused substantial hardship for these communities. Also, since the last public hearing, HUD has allocated $12 million in funding for the 1997-1998 round of funding for imminent threat grants for North Country communities hit hard by the January ice storm. This funding will be allocated from the original pool of 5120 million of funding, and will reduce the amount of competitive grants for communities across New York State. North Country communities that 37 February 3, 1998 will receive imminent threat grants will also continue to be eligible for grants in the regular competitive cycle of the 1997-1998 Small Cities CDBG process. The maximum grant amounts of $400,000 for villages and towns in 1997 and 1998 (each year), and $600,000 for counties in 1997 and 1998 (each year), remain unchanged. Tompkins County has been working on three projects, two of which are resubmissions of previously approved multi-year grant commitments from I -IUD. The first resubmission is for the 1998 funding of the award-winning Tompkins County Homeownership Program, and will total $500,000. Tompkins County has received funding for I-Iomeownership in 1993, 1994, 1996, and 1997 as well as the current application for 1998. In the implementation of these grants, Tompkins County has provided low-interest mortgage assistance for 75 households to purchase housing throughout the County, and none of the households which have purchased houses have defaulted or been foreclosed upon. Over $1.3 million in CDBG mortgage assistance has been provided, and all of the previous program s have exceeded HUD performance thresholds. The Program received a Planning Implementation award from the American Planning Association in 1997, which was the first rural homeownership program in New York State to receive this honor. The second resubmission is the second year of funding '0997) for the Axiohm Expansion Project, which was funded for two years in 1996 by HUD. The first year of the Axiohm Project provided a $550,000 loan for Axiohm IPB, which has since changed its name to Axiohm Transactions Solutions. To date, the Expansion Program has been directly responsible for the creation of 63 new jobs at Axiohm, which is far in excess of original Program goals. This grant application is being completed as a County application on behalf of the Town of Ithaca, and the Town of Ithaca has been made aware of this application, which includes a $250,000 loan for Axiohm at four percent interest with similar terms and conditions to the first Program. Repayments to the County will be used for additional economic development in Tompkins County. The Tompkins County Planning Department has been working with Ithaca Materials Testing and Research, a firm in the Town of Lansing, IMR is a spin-off of Specialty Testing and Equipment, Inc., which received loan assistance form the County in 1995 through the Small Cities Economic Development Program. This $101,000 loan program has exceeded its program goals, creating 13 new jobs, and approximately 40 percent of the principal of the original loan has been repaid. Specialty Testing's successor corporation, Advanced Plastics, is continuing payments on the 1995 loan, and all payments are current. IMR is proposing the purchase of equipment which will allow additional job creation at their Lansing facility. The Company is proposing the creation of six to eight new positions, along with substantial new investment in their facility, which opened at the beginning of this year. Details of the loan program are continuing to be worked out with the Company, and the County Planning Department anticipates having a competitive application for approximately $100,000 to present to HUD before the application deadline. The County Planning Department has also completed an Abbreviated Consolidated Plan in accordance with the rules provided in the 1997-1998 Notice of Funding Availability for the Small Cities CDBG program. The County completed a search process for its previous Abbreviated Consolidated Plan, which included contact with a variety of County Department, human services agencies and interested parties in the community. The 1997-1998 Abbreviated Consolidated Plan is basically unchanged from the previous plan, as consultation with HUD personnel has advised that the previous Plan meets HUD standards. This concludes my remarks regarding the Small Cities CDBG program submittals for 1997-1998. TOMPKINS COUNTY ABBREVIATED CONSOLIDATED PLAN revised .December 23, 1997 2. Assessment of Needs, Resources, Planned Activities 38 February 3, 1998 Tompkins County has many community development needs. After working with a variety of state and local agencies, as well as organizations within the community, a priority list of needs was developed. The County has 35,338 housing units, based on the 1990 Census. Of these units, Better Housing for Tompkins County and the County Planning Department have estimated that about 25 percent of the units, or roughly 9,000, are substandard and potentially need rehabilitation. Tompkins County is 47 percent low-income, based on 1990 U.S. Census data. Given the condition and cost of housing in thc County, a reasonable estimate is that 40 percent of the housing available to low- income persons is sub -standard. These calculations therefore indicate that there arc approximately 6,000 units currently occupied by 1 -IUD -eligible low-income persons which are potentially eligible for rehabilitation. The County has worked with local towns to apply for grants to help them meet this need, and the County's housing rehabilitation partnership is more completely described in the 1997-1998 Small Cities CDBG applications of the Towns of Danby and Dryden, which directly address housing rehabilitation in their community. In addition, Tompkins County is making re-application for its award- winning Homeownership Program in the 1997-1998 round of funding. 3. Planned 1997-1998 CDBG Activities/Housing For the past seven years, the County has involved itself primarily with programs which can be implemented on a County -wide basis, and also meet critical community development needs. These areas have been first-time homeownership and direct economic development loans to assist businesses in the County create jobs for low-income persons. In 1996, the County received approval for refunding of its Homeownership Program to provide opportunities for 63 households in the County to become first-time homeowners in the County. The first phase for $500,000 for 21 households was funded in the 1996 round of the FIUD Small Cities competition, and has been largely implemented. The 1997 phase of homeownership has been approved by ITUD and the County is beginning the steps necessary in order to implement this program. The Program will have an average cost of $20,000 per unit of housing. The activities involved in the expansion of this Program are further describes in the 1996 Tompkins County Homeownership Program Small Cities CDBG application under Community Development Activities, Part II. In general, it can be noted that demand for homeownership program assistance is quite strong, and the Homeownership Program does meet needs on a County -wide basis. As of December 31, 1997, Tompkins County has provided 74 mortgages for low and moderate income people through its Homeownership Program, and none of the loans have been or are currently in default or foreclosure. 4. Non-llousinz Community Development Plans Key non -housing areas will be addressed by Tompkins County in its 1997-1998 Small Cities CDBG process. The County is also continuing its commitment to direct loans for economic development, by working with Ithaca Materials Research and Testing on an application for a direct loan for economic development in the 1997-1998 round of funding. The County will also submit the second phase of the Axiohm IPB Expansion Project, which was funded in thc 1996 round as an "on behalf of application with the Town of Ithaca. To date, the $850,000 project has created 63 new jobs at Axiohm IPB's Ithaca facility. Previous Small Cities efforts have included a 1996 Small Cities CDBG grant awarded on behalf of the CBORD Group, a manufacturer of product and price scanning software and equipment. Complete details on this project can be found in the County's 1996 Small Cities CDBG application "CBORD Expansion Project", under the Community Development Activities, Part II scction. 39 February 3, 1998 Tompkins County also received funding through the HUD Canal Corridor Initiative for an economic development project at Portland Point in the Town of Lansing, including a $1.2 million HUD Section 108 loan and grant writedown necessary to bring the interest rate to zero percent over 20 years. This project will involve the use of HUD Section 108 funds, which are a needed funding source for new economic development projects in Tompkins County. 5. Consultation Process In gathering information on housing and community development needs, Tompkins County contacted Better Housing for Tompkins County, the Tompkins County Department of Social Services, the Tompkins County Health Department, local officials in the Towns of Tompkins County, the Southern Tier East Regional Planning Development Board, the New York State Department of Housing and Community Renewal, Tompkins County Human Services Coalition, and the City of Ithaca Community Development Office. Public Services Needs Senior Services Handicapped Services Youth Services Transportation Services Substance Abuse Services Employment & Training Crime Awareness Fair Housing Counseling Tenant/Landlord Counseling Child Care Services Health Services Other Public Service Needs Accessibility Needs Residential Historic Preservation Non -Residential Historic Preservation Total To Address Need Level L L L M L M N L L L L M L L L Public Facilities Needs Senior Centers Youth Centers Neighborhood Facilities Child Care Centers Parks and/or Recreation Facilities Health Facilities Parking Facilities Other Public Facilities Total to Address Need Level L L N L M L M M Infrastructure Improvement Need Level Solid Waste District Improvements L Flood Drain Improvements L Water Improvements M Street Improvements Sidewalk Improvements Sewer Improvements Asbestos Removal Other Needs M M M L N 40 Primary Units 200 Persons 75 Persons 1000 Persons 5,000 Persons 150 Persons 250 Persons 50 Landlords 50 Landlords 20 Households 17 Households 600 Persons 150 Persons 40 Units 15 Structures Primary Units 2 2 1 4 1 2 10 Primary Units 50,000 L. Ft. & 2 Treatment Plants 20 Miles 12,000 L. Ft. 36,000 L. Ft. 2 Units Est. $ to Address $ 525,000 $ 375,000 $ 300,000 5 3,600,000 $ 450,000 $ 500,000 $ 100,000 $ 175,000 $ 50,000 $ 25,000 $ 7,500 5 275,000 $ 1,250,000 5 2,000,000 $17,125,000 Est. $ to Address $ 1,100,000 $ 600,000 $ 350,000 $ 1,500,000 $ 2,000,000 $ 8,500,000 $ 5,000,000 $19,050,000 Est. $ to Address $ 1,000,000 $ 100,000 $ 2,500,000 $ 9,000,000 $ 250,000 $ 2,000,000 $ 500,000 $ 0 February 3, 1998 Total to Address $15,250,000 Economic Development Needs Commercial -Industrial Rehabilitation Commercial -Industrial Infrastructure Other Commercial/Industrial Improvements Micro -Business Other Businesses Technical Assistance Other Economic Development Needs Total to Address Need Level Primary Units Other Community Development Energy Efficiency Improvements Lead Based Paint Hazards Code Enforcement Total to Address L M 1-I H L H L 20 Units 50 New Businesses 10 Existing Businesses 100 Micro -Businesses 20 Businesses 200 Businesses 30 Businesses Need Level Primary Units L 100 Units L 100 Units L 50 Units Planning M 4 Staff Total Estimated Dollars to Address KEY TO ABBREVIATED CONSOLIDATED PLAN: H -- High Level of Community Development Need M -- Medium Level of Community Development Need L -- Low Level of Community Development Need N -- Need Does Not Apply at the Present Time Karl Heck Community/Economic Development Specialist Tompkins County Planning Department 121 East Court Street Ithaca, NY 14850 USA Ask about our award-winning I-Iomeownership Program! phone: 607-274-5560 fax: 607-274-5578 41 Est. $ to Address $ 250,000 $ 3,500,000 $10,000,000 $ 2,500,000 $ 1,000,000 $ 6,500,000 $ 2,500,000 $26,250,000 Est. $ to Address $ 100,000 $ 2,000,000 $ 10,000 $ 2,110,000 $ 150,000 $80,025,000 February 17, 1998 Regular Meeting Public Hearing — Agriculture and Farmland Protection Plan Chair Mink called the public hearing to order at 5:30 p.m. concerning the Tompkins County Agriculture and Farmland Protection Plan. Monika Roth, Cornell Cooperative Extension Representative on the Agriculture and Farmland Protection Board, said during the three-year period while the plan was being compiled, there has been a lot of input from several sources, including the public. Ms. Roth said the Plan reflects many opportunities to move forward and strengthen agriculture in Tompkins County. Chair Mink declared the public hearing closed at 5:35 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 12 Representatives. Excused — 3 (Representatives Joseph, Stein, and Totman). Privilege of the Floor bv the Public Mark Letham, Ithaca Lions Club; Barbara Theusen, Rotary Club of Ithaca; and Jay Williamson, Sunrise Rotary; presented the Board a Proclamation declaring the Service Clubs of Ithaca, Tompkins County, New York State, join together stating that "drug use is unacceptable behavior in our community" and states they will endeavor to: • Support efforts to write the citizens and organizations on the drug use issue • Support agencies gathering information and developing initiatives to rid our community of drugs • Assist in developing responses and initiatives to solve problems and settle issues • To communicate these problems and issues along with plausible action plans to the Mayor, Common Council, Superintendents of School, School Board, Drug Task Force, the community at large, and • Work towards ensuring that the communities needs are reflected in the public policy at all levels of City and County government The proclamation/mission statement was taken by the leadership to Cornell and Ithaca College requesting they coordinate the campuses and be made aware of the community's attitude. The service clubs have received support letters from the President of Cornell University, Hunter Rawlings, and President of Ithaca College, Peggy Williams. Wendy Skinner, Public Information Coordinator, stated she placed a small report in Board members packets this evening to give Board members an idea of what the program is doing this year. She asked if any Board member has any questions about her work to contact her. Privilege of the Floor bv Board Members No Board member wished to speak. Resolution(s) Added to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: 42 February 17, 1998 Acceptance of 404 Hazard Mitigation Grant — Authorization to Contract with the Cornell Local Roads Program — Authorization to Accept Grant Administration Funds — Budget Adjustment Resolution in Support of the Intermunicipal Planning Compact Establishing Annual Salary for the Positions of County Clerk and Sheriff for the Years 1999, 2000, 2001,2002 Resolution(s) Withdrawn from the Agenda There were no resolution(s) withdrawn from the agenda. Chair's Report and Appointment(s) Chair Mink established the Public Safety Building Space Study Committee for the purpose of evaluating space needs of the public safety facility and make a recommendation that will accommodate needs today and into the future. Chair Mink said she will ask the Committee to report back to her by mid-September with an update. The membership will be as follows: Peter Meskill, Chairman Tim Joseph Michael Lane Daniel Winch Emery Guest Ex -officio To be named, Deputy Sheriff's Association To be named, Corrections Officers Association Arel LeMaro, Buildings and Grounds Gordon Stevens, Jail Administration Alice Cole, Health (Jail Medicine) Cindy Overstreet, Program Services Staff William Benjamin, Administration James Kazda, Engineering Architect: To be named Chair Mink said she has prepared an update on Partners for Quality for this year and has placed this in Board members folders for this evening. Report from the County Administrator Mr. Heyman, spoke of the recent death of Greg Kirchgessner, Assigned Counsel Coordinator. I -ie said Mr. Kirchgessner was his friend and colleague for several years. He said all of the men and women of Tompkins County are very proud of Greg's accomplishments inside and outside of his work for the County. I -Ie was exceptional and made very many accomplishments in contributing to the betterment of the entire community. Mr. Winch, District No. 8 Representative, spoke of Greg Kirchgessner and said Greg has done many things for the entire community. He said Greg would frequently stop him on the street or call him and tell him there was someone with a need and wanted Mr. Winch's assistance in getting that need met. 43 February 17, 1998 He said Greg was always willing to help people but never wanted to take the credit. Mr. Winch said he helped a tremendous amount of people in Tompkins County. Report from the County Attorney Mr. Theisen, also reported on the death of Greg Kirchgessner. Mr. Theisen said Greg was well respected by all the legal professionals in Tompkins County and will be greatly missed. Report from the Finance Director Mr. Squires had no report. Approval of Appointment(s) It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the following appointment(s) under the Consent Agenda: Community Affirmative Action L. Erica Mims - At -large Representative- term expiring December 31, 2000 Carmen Collazo - At-large/County Employee Representative - Term expiring December 31, 1999 TCAT Board of Directors Kathryn Thomas - County/Labor Representative - term expiring December 31, 1998 Barbara Blanchard — Board of Representatives Member Frank Proto — Board of Representatives Member Tompkins County Youth Board Barbara Barry - Town of Lansing Representative - term expiring December 31, 1998 Ben Curtis - Town of Ulysses Representative - term expiring December 31, 2000 John Andersson - Public Health Designee - term expiration to be determined Environmental Management Council John Confer - Town of Caroline Representative - term expiring December 31, 1999 Patricia Meinhardt - Cayuga Heights Representative - term expiring December 31, 1999 Water Resources Technical Committee Richard Yager - US Geological Representative - term expiration to be determined John Andersson - Public Health Designee - term expiration to be determined Kevin Kauffman - Southern Cayuga Lake Intermunicipal Water Commission Representative - expiration term to be determined Sharon Anderson - Cooperative Extension Representative - expiration term to be determined Water Resources Council H. Michael Newman - Southern Cayuga Lake Intermunicipal Water Commission Representative - expiration term to be determined Agriculture and Farmland Protection Board Ronald Beck - Farmer Representative - term expiring December 31, 1998 Janet Hawkes - Land Preservation Representative - term expiring December 31, 1999 Frank Proto - County Representative - term expiring December 31, 2001 Fish and Wildlife Management Board Daniel Winch - County Representative - term expiring December 31, 1999 44 February 17, 1998 Regional Forest Practice Board Daniel Winch - County Representative - term expiring December 31, 2000 Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility Paulette Manos - City of Ithaca Representative - term expiring December 31, 1999 Advisory Board on Indigent Representation Tim Joseph - County Representative - term expiring December 31, 2000 Report and Presentation of Resolution(s) from the Planning, and Intermunicipal Coordination Committee Mr. Lane, Chaimran, reported the Committee met on February 25 and discussed issues of both planning and intermunicipal efforts. The Committee is looking at the possibility of having an intern this summer to help with some ongoing issues. William Mobbs, Commissioner of Public Works, brought the Committee up to date on some of the issues of highway coordination. Mr. Mobbs is looking at ways in which the County and towns can better work together on highway improvements. Mr. Lane said the Tompkins County Highway Department sent a woodchipper up to the north country to provide assistance with damage caused by the recent ice storm. Mr. Lane said resolutions approved at that meeting are reflected on the agenda. RESOLUTION NO. 32 - APPROVAL OF THE AGRICULTURE AND FARMLAND PROTECTION PLAN MOVED by Mr. Lane, seconded by Mr. Proto. Ms. Mink stated she is in receipt of a resolution adopted on February 9, 1998 by the Town of Ithaca Board stating the Board is in support of this Plan. The following individuals were recognized for their contributions to the Plan: Laurie Todd, Donald Barber, Frank Proto, Charles Schlough and Monika Roth. A voice vote on the resolution resulted as follows: Ayes — 12, Noes — 0, Excused — 3 (Representatives Joseph, Stein, and Totman). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Agriculture and Farmland Protection Board has identified the following adverse conditions and trends of agriculture and farmland open space in Tompkins County: • actively used farmland acreage in the County has become reduced for many decades and will continue to do so; • fewer new farmers are encouraged to enter agricultural occupations; • some of the most productive and profitable farmlands arc in adverse competition with other land uses, such as residential and commercial development; • random patterns of rural residential growth fragment the agricultural land base and produce conflicts between farmers and non-farm residents; • speculation on development opportunities for farmland reduces commitments to farming investment; some policies in the County and Towns create disincentives for the continuation of commitments to farming; • public cost of providing extended community services for residents throughout the County increases budget pressures for town governments and creates disproportionate tax burdens on farmland owners; • there is an insufficient level of understanding and support of agriculture by citizens, public officials, and economic developers, and WHEREAS, farmland and its active use for agricultural production contributes significantly to the economy and the well being of residents of the County. The Community is enhanced through the provision of open space, fresh• local food, wildlife habitat, jobs, tax revenue, scenic vistas, recreation, tourism, and overall quality of life, and 45 February 17, 1998 WHEREAS, profitable farming is the most effective way to protect agriculture and farmland, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, in consideration of the foregoing findings and in the interests of present and future generations of Tompkins County farmers and other residents, That the Tompkins County Board of Representatives hereby approves the Agriculture and Farmland Protection Plan developed by the Tompkins County Agriculture and Farmland Protection Board, RESOLVED, further, That the Plan be forwarded to Tompkins County Area Development for inclusion in the Tompkins County Economic Development Strategic Plan. SEQR ACTION: TYPE II -18 RESOLUTION NO. 33 - APPROVAL OF COMMERCIAL CENTER REVITALIZATION GRANTS MOVED by Mr. Lane, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the 1997 Planning, Development and Education Committee of the Tompkins County Board of Representatives designated the Commercial Center Revitalization Advisory Committee (Advisory Committee) to provide advice on the award of grant funds for the revitalization of rural commercial centers, and WHEREAS, the Advisory Committee has reviewed the applications for funding and has made recommendations based on the program guidelines accepted by the 1997 Planing, Development and Education Committee, and WHEREAS, the recommendations of the Advisory Committee are within the budget for the Commercial Center Revitalization Program, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the following grants be approved: Village of Groton $5,500 Town of Ulysses $4,785 Total Funding Recommended $10,285 RESOLVED, further, That the County Administrator or designee be authorized to execute any contracts related to these grants. SEQR ACTION: UNLISTED RESOLUTION NO. 34 — DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) MOVED by Mr. Lane, seconded by Mr. Proto. Ms. Kiefer asked what amount of money is involved. Mr. Lane said it is the continuation of two grants that total $775,000 and we will be applying for approximately $100,000 more. A voice vote on the resolution resulted as follows: Ayes — 12, Noes — 0, Excused — 3 (Representatives Joseph, Stein, and Totman). RESOLUTION ADOPTED. WHEREAS, Tompkins County has completed a process of investigation in its community to determine community development needs for the current year, and WHEREAS, Tompkins County has determined that it has certain community development needs, and WHEREAS, Tompkins County believes that the Small Cities CDBG program can be effectively used in order to meet those community development needs, now therefore be it 46 February 17, 1998 RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That Tompkins County is hereby authorized to apply for funding in the 1997-1998 round of Small Cities CDBG funding, RESOLVED, further, That the County Administrator or his designee be authorized to sign all documents related to the submission of the Small Cities CDBG application, including the application and the Abbreviated Consolidated Plan. SEQR ACTION: TYPE II -20 RESOLUTION NO. 35 - ACCEPTANCE OF 404 HAZARD MITIGATION GRANT; AUTHORIZATION TO CONTRACT WITH THE CORNELL LOCAL ROADS PROGRAM; AUTHORIZATION TO ACCEPT GRANT ADMINISTRATION FUNDS; BUDGET ADJUSTMENT MOVED by Mr. Lane, seconded by Ms. Blanchard and unanimously adopted by voice vote by members present. Ms. Kiefer noted the administrative funds referred to in the third RESOLVED do not come out of the grant money. WHEREAS, Tompkins County has periodically experienced flooding, and WHEREAS, Tompkins County applied for, and was granted a 404 Hazard Mitigation Grant from the State Emergency Management Office to conduct a training program on preparing and planning for storms and floods, and WHEREAS, the Cornell Local Roads Program has agreed to provide the training, now therefore be it RESOLVED, by the Planning and Intermunicipal Coordination Committee, That the County hereby accepts 404 Hazard Mitigation Grant funds in the amount of $5,250 from the State Emergency Management Office, RESOLVED, further, That the County be authorized to enter into an agreement with the Cornell Local Roads Program for an amount not to exceed $5,250 to Cornell Local Roads Program for the purpose of conducting the above described training, RESOLVED, further, That the County authorize the Department of Planning to accept administrative funds from the State Emergency Management Office for managing the 404 Hazard Mitigation Grant, RESOLVED, further, That the County Administrator, or designee, be authorized to sign all contracts related to the 404 Hazard Mitigation Grant, RESOLVED, further, That the following adjustments be made to the 1998 Budget, REVENUES A8029.43959 State Aid - Planning TOTAL REVENUES $5,250 $5,250 EXPENDITURES A8029.54442 Professional Services $5,250 TOTAL EXPENDITURES $5,250 SEQR ACTION: TYPE II - 20 RESOLUTION NO. 36 - RESOLUTION IN SUPPORT OF THE INTERMUNICIPAL PLANNING COMPACT MOVED by Mr. Lane, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. 47 February 17, 1998 WI-IEREAS, the City of Ithaca, the Town of Ithaca and Tompkins County have a long and successful history of collaboration on a variety of planning programs and projects, and WHEREAS, it is to everyone's advantage to maximize municipal resources in ways that contribute to the most efficient and effective services, and WHEREAS, cooperative planning efforts have been identified as appropriate activities to further the goals of intermunicipal coordination, and WHEREAS, the chief elected official of each of the three municipalities signaled a desire to enter into such an agreement over four years ago, now therefore be it RESOLVED, on recommendation of the Rural/Urban Coordination Committee of 1997, That the Board of Representatives supports the proposed Intermunicipal Planning Compact and recommends that the compact be entered into by the County of Tompkins, and authorizes that it be signed by on behalf of the County by the County Administrator or his designee, RESOLVED, further, That the Rural/Urban Coordination Committee requests the City and Town of Ithaca to ratify this compact on behalf of their constituent municipalities. SEQR ACTION: TYPE I1-20 Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Meskill, Vice Chairman, reported the Committee met on February 12 and resolutions are reflected on the agenda. The Committee discussed establishing a calendar for the 1999 budget; however, did not make any decision. This subject will be discussed further at the next meeting on March 12. He announced the February 24 meeting has been cancelled. Mr. Meskill said a copy of the proposed sales tax agreement with the City of Ithaca has been placed in Board members boxes, and this will be acted on at the next Board meeting. RESOLUTION NO. 37 - ESTABLISHING ANNUAL SALARY FOR THE POSITIONS OF COUNTY CLERK AND SHERIFF FOR THE YEARS 1999, 2000,2001, 2002 MOVED by Mr. Meskill, seconded by Mr. Todd. Mr. Winch asked that action on this resolution be delayed until the next Board meeting. He said since it was just added to the agenda there was no opportunity for the public to comment. It was MOVED by Mr. Winch, seconded by Mr. Lane, to POSTPONE this resolution to the March 3 Board meeting. A voice vote on the motion resulted as follows: Ayes — 6 (Representatives Kiefer, Koplinka-Loehr, Evans, Proto, Todd, and Winch); Noes — 6 (Representatives Blanchard, Davis, Lane, Mink, Meskill, and Schuler); Excused — 3 (Representatives Joseph, Stein, and Totman). MOTION FAILED. A roll call vote on the resolution resulted as follows: Ayes — 10, Noes — 2 (Representatives Kiefer and Winch); Excused — 3 (Representatives Joseph, Stein, and Totman). RESOLUTION ADOPTED. WHEREAS, State law requires this Board to establish salaries for the positions of County Clerk and Sheriff and Board Policy 04-06 requires that this must occur prior to the time when candidate petitions may lawfully be passed, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That the salaries for the positions of County Clerk and Sheriff are hereby established as follows for the years shown: COUNTY CLERK SHERIFF 1999: $ 48,641 1999: $ 62,829 2000: $ 50,052 2000: $ 63,771 2001: $ 51,504 2001: $ 64,728 2002: $ 52,998 2002: $ 65,699 SEQR ACTION: TYPE 1I-20 48 February 17, 1998 Report from the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported the Committee will meet on February 26 and will have a presentation by Irene Stein, Director of the Office for the Aging, about that Department's relationship with the County. He said he is in receipt of another positive letter from Ethel David, Director of the Opportunity Program at Ithaca College, regarding President Clinton holding an upcoming racism conference at the College. Mr. Proto reported the Committee will again be discussing Hospicare and the Medicaid reimbursement so this Board will have another opportunity to discuss it if the need arises. Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on February 8 and resolution are reflected on the agenda. The next meeting will be February 19 at 9 a.m. Mr. Todd reported he just learned the Airport overlay project was rebid and came in much lower than the original bid. RESOLUTION NO. 38 - AWARD OF CONTRACT - BUILDING CONDITION ANALYSIS MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County issued a Request for Proposals (RFP) for consulting services in connection with an examination of all County Buildings to establish a baseline of conditions and deficiencies for all building systems as well as the indoor environmental quality, and WHEREAS, five proposals were received and reviewed, with three firms interviewed, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be authorized to execute contracts with Applied Management Engineering, Inc., of Virginia Beach, Virginia for an amount of $63,971, for the building inspection and assessment portion of the project and Taitem Engineering, P.C. of Spencer, New York for an amount of $45,675 to perform the indoor environmental quality assessment, RESOLVED, further, That the County Administrator is hereby authorized to execute change orders totaling up to ten percent (10%), RESOLVED, further, That funding for this contract is part of a capital project that was approved with enough money to cover these costs. SEQR ACTION: TYPE II -20 RESOLUTION NO. 39 - AUTHORIZATION TO EXECUTE MAINTENANCE AGREEMENT WITH THE TOWN OF ITHACA - FOREST HOME DRIVE BRIDGE (BIN 3047440 - DOWNSTREAM) OVER FALL CREEK MOVED by Mr. Todd, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 294 of 1993 authorized and Agreement between Tompkins County and the Ncw York State Department of Transportation (NYSDOT) for replacement of the Forest Home Drive bridge over Fall Creek (BIN 3047440), a bridge on a town highway, which provides partial construction funding if historic restoration of nonstructural and pedestrian elements are included in the bridge design, and WHEREAS, Resolution No. 43 of 1946 calls for towns within Tompkins County to share maintenance responsibilities with the County for bridges on Town highways with spans of 25 feet or more, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Commissioner of Public Works is authorized and directed to execute a municipal agreement between the 49 February 17, 1998 County of Tompkins and the Town of Ithaca, dated January 29, 1998, which enumerates the County's and Town's respective and mutual responsibilities for the referenced bridge. SEQR ACTION: TYPE II -20 RESOLUTION NO. 40 - AUTHORIZATION TO EXECUTE A CONTRACT WITH LABELLA ASSOCIATES FOR DESIGN OF RENWICK DRIVE BRIDGE (BIN 3314300) OVER PLEASANT BROOK MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, Resolution No. 129 of 1996 authorized an Agreement between Tompkins County and the New York State Department of Transportation (NYSDOT) for the design phase of replacement of the bridge carrying Renwick Drive over Pleasant Brook in the Town of Ithaca, and WHEREAS, the Public Works Department sought and was granted permission from NYSDOT to administer the project locally, and WHEREAS, said Resolution also appropriated money from the General Fund Balance to cover the cost of both local and federal participation in the design of the project, and WEIEREAS, the County Public Works Department and NYSDOT have evaluated the qualifications of twenty (20) design firms that responded to a Request for Qualifications dated March, 1997, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Commissioner of Public Works or designee be and hereby is authorized and directed to execute a contract between the County of Tompkins and LaBella Associates, P.C. of 300 State Street, Rochester, New York for design, bidding and construction engineering phases of the referenced project for an amount not to exceed $105,595.00. SEQR ACTION: TYPE II -20 RESOLUTION NO. 41 - AUTHORIZATION TO EXECUTE A CONTRACT WITH LABELLA ASSOCIATES FOR DESIGN OF TRUMBULLS CORNERS ROAD BRIDGES (BIN 3314210 AND 3367940) OVER WEST ENFIELD CREEK MOVED by Mr. Todd, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 130 of 1996 authorized an Agreement between Tompkins County and the New York State Depat ttuent of Transportation (NYSDOT) for the design phase of replacement of the bridges carrying Trumbull Corners Road over West Enfield Creek in the Town of Enfield, and WHEREAS, the Public Works Department sought and was granted permission from NYSDOT to administer the project locally, and WHEREAS, said Resolution also appropriated money from the General Fund Balance to cover the cost of both local and federal participation in the design of the project, and WHEREAS, the County Public Works Department and NYSDOT have evaluated the qualifications of twenty (20) design firms that responded to a Request for Qualifications dated March, 1997, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Commissioner of Public Works or designee be and hereby is authorized and directed to execute a contract between the County of Tompkins and LaBella Associates, P.C. of 300 State Street, Rochester, New York for design, bidding and construction engineering phases of the referenced project for an amount not to exceed $161,257.00. SEQR ACTION: TYPE 11-20 50 February 17, 1998 RESOLUTION NO. 42 - AUTHORIZATION TO EXECUTE A GRANT AMENDMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR PROJECT NO. 3-36-0047-12-91 ENGINEERING DESIGN FOR THE NEW TERMINAL BUILDING, ACCESS ROAD, TERMINAL APRON AND ACCESS TAXIWAY - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the County has already accepted a grant from the Federal Aviation Administration (FAA) in the amount of $350,100 for engineering design for the new terminal building, access road, terminal apron and access taxiway, and WHEREAS, certain additional design and administrative costs were incurred which were eligible for FAA reimbursement when the project is closed out, and WHEREAS, the FAA has made an additional grant offer of $33,862.61 to offset some of these additional costs, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the FAA grant offer of $33,862.61 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: TYPE [I-20 RESOLUTION NO. 43 - AWARD OF FIVE-YEAR CONTRACT TO ITHACA AIRLINE LIMOUSINE INC., FOR OPERATION OF THE GROUND TRANSPORTATION CONCESSION - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Ms. Blanchard. Mr. Meskill said he is in receipt of a copy of a letter stating a company's dissatisfaction with the award of this contract. Mr. Theisen said there is a policy which allows someone who is dissatisfied to file an appeal, and the appropriate committee can consider the objection at its next meeting. There was discussion whether the Board should approve this resolution at this time pending an appeal or wait for the Governmental Operations Committee to hear a an appeal on this matter. Robert Nicholas, Airport Manager, said his recommendation to go with Ithaca Airline Limousine was based on the fact that the other proposer has no experience in ground operations at airports. In his judgment, this is critical and was the reason why the contract was cancelled with a previous contractor. He said Cayuga Taxi has no experience in running this type of operation, nor do they have the fleet of vehicles to meet the needs of the Ithaca market. By unanimous consent of the Board, the following Resolved was added: "RESOLVED, further, That an appeal was filed and is subject to the review of the Governmental Operations Committee's next meeting and if there is no merit to the appeal, that this contract move forward." Ms. Kiefer said she will vote against this resolution because the constituents she represents want taxi service at the Airport. Ms. Kiefer said she also opposes the length of this contract. It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, to amend this contract to be for two years instead of five. Ms. Blanchard said she opposes the amendment because when a company is preparing a proposal, one of the criteria they use for that is the duration of the contract. She does not feel it would be fair to change the length of the contract without going back to the proposer. A voice vote on the motion resulted as follows: Ayes — 2 (Representatives Kiefer and Schuler); Noes — 10; Excused — 3 (Representatives Joseph, Stein, and Totman). MOTION FAILED. 51 February 17, 1998 A voice vote on the resolution as amended resulted as follows: Ayes — 9, Noes — 3 (Representatives Davis, Kiefer, and Schuler); Excused — 3 (Representatives Joseph, Stein, and Totman). RESOLUTION ADOPTED. WHEREAS, a Request for Proposals (RFP) for the operation of the Ground Transportation Concession at the Tompkins County Airport has been duly advertised and two proposals were received, and WHEREAS, Ithaca Airline Limousine Inc., of Ithaca was the only proposer which offered an acceptable proposal, while meeting all the other requirements contained in the specifications, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the contract be awarded to Ithaca Airline Limousine Inc., for a five-year period, commencing on March 1, 1998, and the County Administrator is hereby authorized to sign said contract, RESOLVED, further, That an appeal was filed and is subject to the review of the Governmental Operations Committee's next meeting and if there is no merit to the appeal, that this contract move forward. SEQR ACTION: TYPE 11-20 Report from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the Committee met on February 10 and heard an extensive report from Tompkins County Area Development. A copy of that report will be distributed to all Board members. The Committee also received an update from the Workforce Development Board on their activities. They will be working on a comprehensive video package for employers, pursuing a competitive welfare to work grant, and will begin creating a matrix that will illustrate employment and training needs, service demands, and matching these up with services that are available. Ms. Blanchard said a wage and benefits survey will be undertaken by the Department of Labor in cooperation with TCAD. The Committee heard a report from the Airport Service Task Force which is studying issues relating to the cost and convenience of service. They will be making a report to the Public Works Committee in March. The Committee also heard a report from participation in various employment programs and caseload statistics by Mary Pat Dolan, Commissioner of Social Services. Ms. Blanchard said an update was given on TCAT's Route, Fare, and Schedule Study and progress towards implementing the consolidation. The first meeting of the TCAT Board of Directors is scheduled for February 26. The next Committee meeting will be March 10 at 1:30 p.m. Report from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee has not met since the last Board meeting. The next Committee meeting will be February 26 at 9:15 a.m. Report from the Public Safety Committee Mr. Meskill, Chairman, announced Jack Miller, Fire, Disaster, and EMS Coordinator for Tompkins County, was awarded Officer of the Month. Mr. Mcskill also said he has been working with Brian Wilbur, Chief of the Ithaca Fire Department, on the issue of the fire training tower. Report from the Arts, Culture, and Tourism Committee Ms. Mink reported the Committee met last week. She has distributed a copy of a report on tourism that was done by Richard Driscoll of the Community Arts Partnership. A resolution stating the Boards' receipt of that report will be placed on the next Board agenda. Ms. Mink said the Committee had a lengthy discussion on a targeted marketing plan that is being proposed by one of the local bed -and - breakfast owners. This is a public/private partnerhsip and is aimed at luring travel writers to the 52 February 17, 1998 community. The County is being asked for a small amount of money that would come out the Chamber of Commerce's already approved budget of room tax dollars. The Committee postponed discussion on the creation of an arts, recreation, and tourism alliance. She said this would be an expansion of the existing Advisory Board on Tourism Development. She and Representative Stein will attending the next Advisory Board meeting to discuss this with that group. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met on February 10 and discussed the beginning of a communications plan for Tompkins County. The Committee will meet again on February 26 at 3 p.m. in the Sherman Peer Room. A special meeting will be held on March 5 at 4:30 p.m. At that meeting the company that provides telephone service to Ithaca College will be making a presentation to the Committee. Report from the Electric Power Committee Ms. Blanchard, Vice Chair, said the Committee is still waiting for a Binghamton meeting time to be announced by the Public Service Commission and NYSEG to discuss DSS early access to deregulated market. Report from the Human Services Building Committee Ms. Mink said the Committee will meet for the last time on March 5. Report from the Leadership Council Ms. Mink, Chair, called attention to the information placed in Board members' folders. She said anyone with questions should contact her. Report from the Library Improvement Committee Mrs. Schuler, Chair, said she will move to adjourn this meeting to February 24 at 4:30 p.m. at the Sherman Peer Room at the Public Library for the purpose of the Board to receive a report by the consulting firm, Quinlan, Pierik, and Krause. Approval of Minutes of February 3, 1998 It was MOVED by Mr. Todd, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the minutes of February 3, 1998 as submitted. MINUTES APPROVED. Recess Chair Mink declared recess from 6:48 p.m. to 6:58 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to enter into an executive session at 6:58 p.m. to discuss real property negotiations. The meeting returned to open session at 7:15 p.m. 53 February 17, 1998 Adjournment It was MOVED by Mrs. Schuler, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to adjourn this meeting at 7:15 p.m. to February 24 at 4:30 p.m. in the Sherman Peer Room at the Tompkins County Public Library. 54 February 24, 1998 ADJOURNED BOARD MEETING Called to Order and Attendance The meeting was called to order at 4:37 p.m. Present: 8 (Representatives Blanchard; Kiefer; Meskill; Proto; Schuler; Todd; Winch; and Mink) Excused: 7 (Representatives Davis; Evans; Joseph; Koplinka-Loehr; Lane; Stein; and Totman) Library Improvement Project Presentation Ms. Mink said the purpose of the meeting is to hear a presentation from the Library Improvement Committee, County's Engineering Division, and Quinlivan, Pierik & Krause, the architect consultant hired by the County. Ms. Mink introduced Representative Schuler, Chair of the Committee. Library Improvement Committee Mrs. Schuler gave a brief history on the events to date. During County discussions of introducing a capital project for library improvements, the Board of Trustees was preparing a Strategic Plan. The capital project was put on hold for a review of the Library's Strategic Plan. Following the review, a Library Feasibility Committee was created and a report done by Aaron Cohen Associates. Based on the findings in the report and the obvious deficiencies identified, a Library Improvement Committee was created to hire a consultant to develop four different solutions to addressing the needs of the Library both programmatically as well as physically. The consulting firm, Quinlivan, Pierik & Krause, was hired. The Cohen report concluded that the Tompkins County Public Library must double its capacity in order to meet the needs of the County through the year 2016. The Library currently occupies 34,800 square feet and must grow to 71,900. The Library Improvement Committee has met regularly to track progress of Quinlivan, Pierik & Krause and supports developing a solution that addresses the projected 20 -year program as presented in the Cohcn report. Library Director Ms. Steiner, Library Director, continued the presentation by showing slides identifying the space needs of the Library. Users of the Library come from all over the County, proportionately distributed almost in direct relation to the population in each municipality. Out of a total County population of 95,000, 45,000 residents are registered library card users. This is an increase of 139 percent over the past 30 years. In contrast the County's population grew by just 27 percent. In general, most library users are well-educated and well-off. Reaching out to non-users who are primarily poor, disenfranchised or undereducated has yet to be achieved. Library users checked out 767,000 items in 1997, the highest circulation ever in the Library's history. When the library opened 331,000 items were checked out, so circulation has increased by 142 percent. People come to the library for many reasons --looking for a good book to read, a video to watch, a CD to listen to, or they come for story hour, surf the Internet, do school assignments, or carry out research. Physical Facility All agree that something must be done about the physical facility. The exterior facade is cnimbling, the roof leaks, the front exterior steps are deteriorating, the carpet is worn out, the lower level windows are drafty, and the heating, ventilating and air conditioning system needs to be replaced. There are insufficient electrical outlets, and worn and obsolete furnishings, some of which are hazardous. Collection The library's print and non -print collection has grown to the point where 36 percent more linear feet are needed to adequately house the current collection. However, solving this immediate space need 55 February 24, 1998 would not address the fact that the library's inventory of items is below the state average per capita. Users frequently complain about not enough books, videos, or books on tape. The children's easy reader collection is exhausted every summer and suffers from over use and need replacing every five years. Seating The increase in library usage over the past thirty years has placed demands on seating. When the library opened, there were seats for 175 people. Today, there are only 150 seats, a loss of 13 percent. Information Technology Today there are 34 Dynix terminals, which are used as the library's computer catalog, to circulate books and to add items to the collection. Often there is a waiting line for Dynix terminals, both by staff and library users. The growth of personal computers has resulted in the addition of 35 personal computers added to the library in the past five years. Ten of these are used by library users to connect to, the Internet but this is not enough to meet the demand. Many of the computers are crowded on ergonomically incorrect furniture, due to the lack of space. This is a health and safety issue for employees and a privacy issue for library users. Space for information technology is a critical need today and a high priority for the future. Meeting Room Space The community meeting room is heavily booked, resulting in an immediate need for more meeting room space, for both staff and users. Quinlivan, Pierik & Krause Staff Workspace Workspace for staff and volunteers is a critical space need for today. Ms. Brace of Quinlivan, Pierik & Krause presented the following four options: I. No new construction. Make only necessary improvements to existing building. • The committee has interpreted this scope to include only remedial work. • Finger Lakes Library System (FLLS) remains in their current space. • No improvement to FLLS are included in the work scope. 2. Renovate the existing building to enhance program delivery and make necessary improvements. • The committee has interpreted this scope to include complete reconfiguration to improve organization, repair and renovation without major new construction. • FLLS will relocate to another site. • FLLS office and garage space will be re -configured to serve TCPL needs. 3. Expand and renovate the existing building to enhance program delivery and make necessary improvements according to committee's determination of needs that do not include all of the consultant's recommendations. • The committee has interpreted this scope to include new addition(s) sized in accordance with 10 years of projected need. • FLLS will relocate to another site. • FLLS office and garage space will be re -configured to serve TCPL needs. 1. Expand the existing building to meet the 20 year projection of all space needs as documented in the Master Facility Plan (Cohen Report), as modified and reflected in the Building Program. • The basic approach to the project excludes FLLS, in order to properly evaluate TCPL needs independently. • FLLS can be accommodated on a temporary basis for an indefinite period of time, while TCPL grows into the expansion areas. 56 February 24, 1998 Engineering Mr. Kazda distributed copies of the following Financial Analysis of Alternatives and explained each option. No New Const. FLLS Move Out 1. Total Square Feet (QPK Option 2) 39,680 Const. for 20 yr. New Const. Downtown Projection of Need Downtown Renovation (QPK Option 4) 77,650 72,516 68,520 2. Const. Cost per Sq. Foot $131.36 $133.60 $115.00 $67.64 3. Capital Project Total $6,495,056 $13,694,075 $12,318,333 $9,138,193 4. Current Operating Budget $1,246,277 5. First Year Operating Budget $2,952,146 $4,269,076 $4,156,975 $4,027,515 1. The total square feet required for QPK Option 4, new construction and renovation downtown all meet the 20 year projection of Library needs. The difference in square feet reflects the efficiency of building space in the options. 2. Construction cost per square foot for QPK Options 2 and 4 are based on an analysis by QPK and their engineering consultants. The new construction is based on cost projections for Means (a construction cost index) and Tompkins County's most recent construction experience. Renovation costs are also cost projections from Means as well as the experience of QPK. 3. Capital project cost is a summarization of all project costs including site, construction, consultants, and County costs (including furniture and equipment). 4. The current operating budget reflects Tompkins County's share; the total library operating budget is $1,699,086. 5. The first year operating cost includes the total cost for operating expenses including building operation and maintenance, ideal number of Library staff, equipment, and collection, and amortization of each of the capital projects. Discussion and questions followed the presentation. Mr. Meskill asked what capital project balances existed on the Library and the projected life of the bond. Ms. Blanchard asked why option 3 was eliminated by the committee. Mr. Kazda said it exists, but the committee decided option 3 costs considerably more than option 4 if the goal is to be at a 20 year position. He said he could make the spread sheet for option 3 available. There was discussion concerning the Finger Lakes Library System. Mr. Proto asked about their elimination from the options. Ms. Brace said it was her recommendation to leave them out of the options for consistency in presenting them. It mostly had to do with the square footage. She said the Public Library and FLLS work well together and there are benefits with the close relationship. Ms. Steiner stated the FLLS has asked to be excluded from any option. She said the FLLS could remain in the Library for a 10 year period if they wish. Mr. Meskill asked for a summary about how this will effect FLLS and the service provided to other libraries in the community. There was also a question raised about the impact on FLLS rent if it relocated. 57 February 24, 1998 Mr. Meskill asked about the program in relation to an electronic future. Ms. Steiner said she anticipates people will access information from home, but does not know what the future holds in the next 10-15 years. Mr. Meskill was assured that any design done will accommodate changes in technology as well as library use. Discussion followed concerning outreach and the increased costs for operating expenses. Ms. Blanchard asked how the proposed options deal with outreach to the poor and undereducated and if there is a strategy to help offset some of the increases in operating expenses. Ms. Steiner said there is space in the program as well as a staff person for the outreach. It is also included in the youth services department. She said it is partly a space problem and primarily a staffing problem. Addressing the second question asked by Ms. Blanchard, Ms. Steiner said the Library Board of Trustees is considering what fundraising they will do and that a Foundation has been established and concerns itself with raising funds also. She stated there is a commitment by the Trustees to provide some financial support for the project. Ms. Mink said the issues of program need, space needs, and where to build will need to be dealt with at future meetings. Mr. Winch asked if the County can afford to do the project and how it will be funded. In addition, he asked for an analysis to be done of what the actual annual costs will be for the next 20 years broken down, how much are the Trustees going to fund with other sources and what is their ability. He said it is important to have a commitment. Mr. Kazda said the purpose of the presentation was to bring Board members and Trustees along with the process. Ms. Mink asked that questions be formulated and submitted. Mr. Proto asked if there was money available from the State. Ms. Steiner said part of their plan involves discussions with Senator Seward and Assemblyman Luster. She said there is limited money that might be available. Additional questions asked includes how will outreach for those most in need or who can benefit the most from an enhanced library be performed in the future and how can outreach be performed now even if a renovated library is not carried forward. Mr. Kazda said he will provide answers to the questions raised as well as questions submitted in writing. Adjournment The meeting adjourned at 6:05 p.m. 58 March 3, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Privilege of the Floor by the Public Benjamin Nichols, Ithaca resident and member of the Ithaca City School Board, spoke in support of the resolution being added to the agenda entitled Urging New York State to Make a More Equitable Distribution of State Education Aid. He said the proposed resolution calls for the State to make its distribution of State aid much fairer than it is right now. He said the Ithaca City School District joins with all the other school districts in the County feeling they have been unfairly treated by the State aid formula. Donald Stevenson, representing the local citizen's group "Save the Lake", spoke about the subject of lake -source cooling. Mr. Stevenson feels the problem with the Lake is because it is primarily polluted by natural things that are in our lake in an unnatural way — by fertilizers from farms and sewage from homes and businesses. He said the fertilizer goes to the bottom of the lake and causes weeds to grow. In cooling the campus, Comell's lake -source cooling pipe would draw water off the lake floor from a depth from about 250 feet where the water is cold, but where the sewage and fertilizers collect. It then plans to return it to the Ithaca basin of Cayuga Lake where so many weeds grew last summer that and caused fish to be killed and weeds to imped boaters and swimmers. Faye Gougakis, City of Ithaca, spoke in opposition to the opening of the business, "Sirens" in downtown McLean. She said she feels the Tompkins County Public Library should remain in its current location and suggested building another story on the existing structure. Ms. Gougakis said she supports Historic Ithaca purchasing the State Theatre. She said she feels strongly that Cornell University should not be allowed to move forward with the lakesource cooling project because there has not been an outside review of the project and there is no guarantee damage will not be done to the lake. A student from the Ithaca High School Government Participation Class spoke and stated a requirement of the class is that seniors attend public government meetings. Those in attendance have chosen this County Board meeting to attend. Ellen Takishima, senior at Ithaca High School, said she works at the Library and said there is an extreme need for improved space. Shc said there is a lack of shelves for books and the building leaks and is constantly in need of repair. Privilege of the Floor by Board Members Mrs. Schuler, District No. 4 Representative, thanked Jim Blizzard, Public Information employee, for his hard work and for making sure the adjourned Board meeting on February 24 was televised. Mr. Lane, District No. 14 Representative and member of the Intermunicipal Cable Commission, reported a meeting will be held on March 4 at 7 p.m. in the Old Jail Conference Room. At that meeting representatives will be discussing a proposal from the City of Ithaca to join in the process of hiring a consultant. Ile said if this happens it will go a long way toward achieving the intermunicipal relationship that was desired when the Commission was formed. 59 March 3, 1998 Mr. Todd, District No. 6 Representative, said he has fished in Cayuga Lake for the last 40 years. He feels the Lake area is in much better condition in the areas he fishes in and in the center portion of the lake than it was 40 years ago. He said he feels the Department of Environmental Conservation has done an excellent job managing the Lake. Addition of Resolution(s) to the Agenda On motion of the appropriation committee chairmen and duly seconded and unanimously adopted by voice vote the following resolution(s) were added to the agenda: Accepting the Cultural and Educational Tourism Study in Tompkins County Directing Publication of the Notice of a Meeting in Which a Determination that Certain Real Property is No Longer Needed for Public Use Urging the United States Congress Not to Support the Kyl/Archer Bill Urging New York State to Make a More Equitable Distribution of State Education Aid Authorizing the County Administrator to Enter into a Purchase Agreement for the Sale of Certain Real Property (added in executive session) Chair's Report and Appointment(s) Ms. Mink reminded the Board the Chamber of Commerce will be holding a County Affairs Forum on March 18 at 7:30 a.m. at the Royal Court Restaurant. She said several Board members have been asked to provide overviews of projects that we are currently working on at that Forum. Ms. Mink said an executive session will be held at the end of this meeting to discuss the possible sale of real property and possible purchase of real property. Chair Mink had no appointment(s). Report from the County Administrator Mr. Heyman had no report. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director Mr. Squires reported the County will re-enter the bond market at the beginning of April to finance $18 million in bonds, principally for the Human Services building. He said this is a great time to be in the bond market because interest rates are at an all-time low (between 4 3/4 and 5 percent). He said debt service that was programmed will be substantially less in the coming years. He noted there are other projects included in the $18 million. It was MOVED by Ms. Davis, seconded by Mr. Proto, and unanimously adopted by voice vote, to approve the following appointment(s) and resolution(s) under the Consent Agenda: Tompkins County Youth Board Betty Gloss — Department of Social Services Representative - Term expiring December 31, 1998 Karen McDonald — Village of Cayuga Heights Representative - Term expiring December 31, 2000 60 March 3, 1998 Appointment(s) and Resolution(s) Approved Under the Consent Agenda Office for the Aging Advisory Board Walter Gutenmann — Term expiring December 31, 1999 Personal Emergency Response Services Board Marilyn Kinner — Senior Citizen's Council Representative — Term expiring December 31, 1999 Environmental Management Council Donna Darling — Town of Newfield Representative — Term expiring December 31, 1999 Soil and Water Conservation District George Totman — Board Member Representative — Term expiring December 31, 1998 Barbara Blanchard — Board Member Representative — Term expiring December 31, 1998 Advisory Board on Tourism Development Joel Seligman — Cornell University Representative — Term expiring December 31, 1998 James 1-Iisle — At -Large Representative — Term expiring December 31, 1998 Hillview Road Landfill Citizens Advisory Committee Dooley Kiefer — Board Member Representative — Term expiring December 31, 1998 It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously approved by voice vote, to waive the Rules of the Board to approve appointment(s) for the following individuals whose resumes were not included in the Board agenda packet. Tompkins County Youth Board John Baker — City of Ithaca Representative — Term expiring December 31, 1999 Sonya Hicks — City of Ithaca Representative — Term expiring December 31, 1999 Kathleen Schlather — City of Ithaca Representative — Term expiring December 31, 2000 David Delchamps — City of Ithaca Representative — Term expiring December 31, 2000 RESOLUTION NO. 44 - CORRECTION OF TAX ROLL- TOWN OF NEWFIELD (THOMPSON) MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, this Board is informed that on April 22, 1997 the State of New York acquired Town of Newfield parcel 13.-5-2 assessed to Fred & Ruth Thompson, the taxable value having been shown on the 1998 Tax Roll for the Town of Newfield as $ 48,000, and WHEREAS, it is determined that the lien of such tax cannot be enforced, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the taxes are void and should be expunged, RESOLVED, further, That the amount of $ 263.90 be charged back to the Town of Newfield, the amount of $ 26.78 be charged back to the County of Tompkins, the amount of $ 52.85 be charged back to the Newfield Fire Protection District, the amount of $ 37.10 be charged back to the Newfield Light District, RESOLVED, further, That the paid 1997-98 Newfield School District first installment amount of $ 417.89 be refunded to Fred and Yolanda Thompson and the second installment payment of $397.99 be charged back to the Newfield School District. SEQR ACTION: TYPE 11 - 20 61 March 3, 1998 RESOLUTION NO. 45 - CORRECTION OF TAX ROLL - TOWN OF ITHACA (STATE OF NEW YORK) MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, this Board is informed that an error has been made in the 1998 Tax Roll for the Town of Ithaca; namely parcel 39-1-1.3 was not deleted when it was split into two separate parcels, and WHEREAS, the lien of such tax cannot be enforced, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the entry on the tax roll be expunged in accordance with Section 558 of Real Property Tax Law, RESOLVED, further, That the amount of S 2,566.80 be charged back to the Town of Ithaca (Water $1,158.30 and Sewer $1,408.50). SEQR ACTION: TYPE II -20 RESOLUTION NO. 46 - CORRECTION OF TAX ROLL — TOWN OF LANSING (FAYE FONG WONG LEE) MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, this Board is informed that an crror has been made in the 1998 Tax Roll for the Town of Lansing; namely parcel 39.-1-20.631, owned by Faye Fong Wong Lee was erroneously assessed as vacant land. The residence located on this parcel was assessed to an adjacent parcel 39.-1-20.632. The total assessed value should be increased from $15,500 to $166,000, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the total tax be changed from $110.20 to $1,728.19, RESOLVED, further, That the Town of Lansing Tax Collector is directed to correct the 1998 Tax Roll and issue a corrected tax bill. SEQR ACTION: TYPE II -20 RESOLUTION NO. 47 - CORRECTION OF TAX ROLL - TOWN OF CAROLINE (LEHiVIAN ) MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, this Board is informed that an error has been made in the 1998 Tax Rolls for the Town of Caroline; namely the assessment for parcel 8.-1-66.2 did not reflect that it was uninhabitable due to a fire, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee and in accordance with Section 554 (Sub 4a) of Real Property Tax Law, That the entries on the tax rolls be reduced from $40,000 to $29,000, RESOLVED, further, That the amount of $153.99 be refunded and that the following amounts be charged back; $ 5.83 to the County of Tompkins; $53.00 to Tompkins County Solid Waste; $ 76.82 to the Town of Caroline; $ 17.28 to Fire District 202 and $1.06 to Lighting District 204. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 48 - CORRECTION OF TAX ROLL — TOWN OF LANSING (PAUL N. LEE) 62 March 3, 1998 MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, this Board is informed that an error has been made in the 1998 Tax Roll for the Town of Lansing; namely parcel 39.-1-20.632, owned by Paul N. Lee was erroneously assessed as vacant land. The residence located on this parcel was assessed to an adjacent parcel 39.-1-20.631. The total assessed value should be increased from 8166,000 to $15,500, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the total tax be changed from $1,728.19 to S110.20, RESOLVED, further, That the Town of Lansing Tax Collector is directed to correct the 1998 Tax Roll and issue a corrected tax bill. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 49 — CORRECTION OF TAX ROLL — TOWN OF CAROLINE — (STATE OF NEW YORK) MOVED by Ms. Davis, seconded by Mr. Evans; and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, this Board is informed that an error has been made in the 1998 Tax Rolls for the Town of Caroline; namely the consolidated value of State—owned lands in Caroline Fire Protection District (FD203) was incorrectly entered as $4,056,460. The correct consolidated value is $3,973,700, now therefore be it RESOLVED, on recommendation of the Govemmental Operations Committee, That the total Caroline Fire Protection District (FD203) tax be changed from $35,265.00 to $35,135.02, RESOLVED, further, That the amount of 8129.98 be charged back to the Town of Caroline Fire Protection District (FD203). SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Arts, Culture and Tourism Committee Mr. Stein, Chairman, reported the Committee has not met since the Last Board meeting. The next meeting will be March 10 at 9 a.m. RESOLUTION NO. 50 — ACCEPTING THE CULTURAL AND EDUCATIONAL TOURISM STUDY IN TOMPKINS COUNTY MOVED by Mr. Stein, seconded by Ms. Kiefer. Mr. Joseph said the report seems focused on determining who has expertise in the area of tourism and who should lead the County's promotional efforts. He said that's fine as far as it goes, and is a positive step forward, but raises many questions about where to go next. The following are some questions Mr. Joseph feels need to be asked and answered before making much progress. "What precisely are we referring to when we talk about cultural and educational tourists? Must someone come specifically for the cultural and educational attractions, or is it sufficient that they make use of them once here? When someone comes on a business trip, but also goes to hear a visiting lecturer at Comell, is that educational tourism? When someone comes to camp in a state park, but goes to see a play, is that cultural tourism? When someone comes from Cortland to hear a concert but does nothing else while in town, is that cultural tourism? We need to answer these questions in order to learn a bout what it is we're trying to promote. 63 March 3, 1998 Are we primarily concerned about cultural and educational activities and attractions that will cause people to visit the County, or ones that will make their visit more enjoyable once they are here? Motivating someone to visit the County is a much more demanding standard than simply enhancing the experience of those who are already here. Why are we interested in enhancing their experience? Do we believe it will cause them to spend more money? Do we believe it will cause them to return? Do we have any reason to believe these things? Are we primarily interested in overnight visitors or day visitors, or both? Do they require different strategies? Once we've answered these questions we can ask, about each particular attraction, facility, event, etc., how does it fit in? Is it meant to attract new visitors, encourage return visits, or simply serve visitors while here? Which kind of tourist is it designed for and how well does it meet their needs? How much is it likely to influence their decision to visit, or what they do once here? These are the kinds of questions we must address next if we're going to have a real tourism strategy". Ms. Kiefer said the March Finger Lakes Association newsletter reminds people there is an opportunity to have County material at thruway counters for a fee and asked if this is something the County is already doing. At this time an answer could not be provided to Representative Kiefer's question. A voice vote on the resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, Tompkins County and its Advisory Board on Tourism Development saw the need to explore avenues of growth in the area of educational and cultural tourism, and WHEREAS, the Community Arts Partnership was charged with the responsibility for the development of this plan, and WHEREAS, funding was authorized through the Tompkins County Room Occupancy Tax to allow this study to be completed, and WHEREAS, the Advisory Board on Tourism Development has accepted this study, and forwarded the study on to the special Arts, Cultural, and Tourism Committee of the Tompkins County Board of Representatives, now therefore be it RESOLVED, on recommendation of the Arts, Cultural and Tourism Committee, That the Cultural and Educational Tourism in Tompkins County Study by Richard Driscoll of the Community Arts Partnership is accepted with thanks. SEQR ACTION: TYPE I1-20 Report and Presentation of Resolution(s) from the Health, Human Services and Education Committee Mr. Proto, Chairman, reported the Committee met last week and had an interesting proposal from the Health Department to rearrange their budgeting units for State revenues as one lump sum, and at budget time we will get information on usage. He reported on Community Assessment by the Health Department has been approved for an extension through the end of the year. Betty Falco, Executive Director of the Health Planning Council, gave the Committee a report on physician availability. Mr. Proto said Cooperative Extension gave the Committee a look at what items were affected by 1998 budget cuts. The next meeting will be March 26 at 11:30 a.m. RESOLUTION NO. 51 - URGING THE UNITED STATES CONGRESS TO OPPOSE THE PROPOSED KYL/ARCHER BILL (S.1194/H.R.2497) MOVED by Mr. Proto,. seconded by Mr. Evans, and unanimously adopted by voice vote. 64 March 3, 1998 WHEREAS, the Medicare program has successfully enabled provision of health care to all seniors 65 years of age or older, and WHEREAS, the Kyl/Archer Bill (S.l 194/H.R.2497) allows physicians to contract privately with some patients and under Medicare with others for Medicare covered procedures, and WHEREAS, the Kyl/Archer Bill will result in a two-tiered system depending on the economic circumstances of the patient, and WHEREAS, the Kyl/Archer Bill removes consumer protection clauses from the current Balanced Budget Act's Medicare provisions, and WHEREAS, the Kyl/Archer Bill will require the addition of a massive regulatory system to prevent fraud and abuse, and WHEREAS, the KyUArcher Bill will undermine the current Medicare program, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education Committee, That the Tompkins County Board of Representatives urges the United States Congress NOT to support the Kyl/Archer Bill (S.1194/H.R.2497), RESOLVED, further, That the Clerk of the Board of Representatives send certified copies of this resolution to Hon. Alfonse D'Amato and Hon. Daniel P. Moynihan, United States Senators, and Hon. Maurice Hinchey and Hon. Amory Houghton, House of Representatives. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 52 - URGING NEW YORK STATE TO MAKE A MORE EQUITABLE DISTRIBUTION OF STATE EDUCATION AID MOVED by Mr. Proto, seconded by Mr. Meskill, and unanimously adopted by voice vote. Ms. Blanchard suggested the comments by Mr. Nichols under privilege of the floor be sent to the State representatives along with the resolution. WHEREAS, the Governor's Executive budget recommendations for 1998-99 include an additional $518 million dollars, representing an average aid increase of 4.7 percent, and WHEREAS, the increase in school aid proposed for the districts in Tompkins County (Dryden, Groton, Ithaca, Lansing, Newfield, and Trumansburg) is only 2.07 percent, and WHEREAS, in 1997-98 the increase in school aid to districts in Tompkins County was also well below the state average, and WHEREAS, the greatest share of school aid increases has been going to wealthier districts to the disadvantage of districts in Central New York, now therefore be it RESOLVED, That the Board of Representatives of Tompkins County urges the Governor and the Legislature to recognize that the school aid formula is clearly flawed, misdirecting funds without regard for the real needs of the schools and to make a more equitable distribution of state education aid, RESOLVED, further, That we urge the legislature of our neighboring counties to take similar action. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met last week and discussed several topics, including double-celling. The Committee heard an update on information pertaining to how the E9I 1 system is working. The Public Safety Building Space Committee held its organizational meeting. Mr. Meskill reported the Committee has been told by the Engineering Division they do not have the staff time available to work on this project. Mr. Meskill said the Committee may be coming to the Board with a proposal in the next few months to continue this study. Mr. Proto said he would like to receive minutes of the special committee, as would Ms. Kiefer and Mrs. Schuler. 65 March 3, 1998 RESOLUTION NO. 53 - CREATION OF POSITION AND AUTHORIZATION OF GRANT ACCEPTANCE FROM THE NEW YORK STATE CRIME VICTIMS BOARD MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WI-IEREAS, the District Attorney wishes to create one full-time position for crime victims advocacy and collection enforcement, and WHEREAS, the District Attomey has been notified of a grant award from the New York State Crime Victims Board in the amount of $24,200 for a victim advocacy initiative, and WHEREAS, forfeiture monies are available in the amount of $19,330, and WHEREAS, no new County money is needed and the position is contingent upon other than County funding, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County Administrator or his designee execute all contracts related to this initiative, RESOLVED, further, That one position of Victim and Recovery Specialist, labor grade L/12 (62/307), confidential class, 35 hours per week, be created utilizing the grant funds and the balance being funded through crime forfeiture funds, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1998: BUDGET ADJUSTMENT Revenue A 1164.43389 Appropriation SEQR ACTION: TYPE I1-20 A 1164 .51000 .58800 .54412 .54303 .54472 .54452 .54330 State Aid Forfeiture Funds Payroll Fringes Travel and Training Office Supplies Telephone Postage Printing $ 24,200 $ 19,330 $ 29,629 $ 7,439 $ 1,800 $ 400 $ 460 $ 220 $ 320 Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be March 12 at 9 a.m. RESOLUTION NO. 54 - BUDGET ADJUSTMENTS — PLANNING, OFFICE FOR THE AGING, MENTAL HEALTH, YOUTH BUREAU MOVED by Mr. Lane, seconded by Mr. Joseph, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Planning and Intermunicipal Coordination and Health, Human Services and Education Committees, That the Director of Finance be directed to make the following budget adjustments on his books: 66 March 3, 1998 PLANNING AND INTERMUNICIPAL COORDINATION Planning (#7) Revenue Acct Title Amt Approp Acct Title(s) A8024 43089 Other State Aid $5,475 A8024 54400 Program Expense Explanation: To move grant monies for Water Quality Strategy, which were not spent, in 1997 into the 1998 budget. Also, to allocate the mini grant rec'd in 1996. Planning (#8 Revenue Acct Title Amt Approp Acct Title(s) A8022 CD8692 44959 Federal Aid $16,468 CD8692 54400 Program Expense CD8692 44959 Federal Aid $1597 CD8692 54442 Professional Services CD8692 44959 Federal Aid $39,529 CD8692 54491 Subcontracts Explanation: To move grant monies for the Homeownership 3 Project, which were not spent in 1997, into the 1998 budget. Planning (#9) Revenue Acct Title Amt Approp Acct Title(s) CD8693 44959 Federal Aid $17,921 CD8693 54400 Program Expense Explanation: To move grant monies for the portland Point Project, which were not spent in 1997, into the 1998 Budget. Planning (#10) Revenue Acct Title Amt Approp Acct Title(s) A8027 42797 Other local Gov't. $10,000 A8027 54442 Professional Services Cont. A8027 42797 Other local Gov't. $10,000 A8027 54400 Program Expense Cont. Explanation: To move grant monies for the Local Waterfront Revitalization Project, which were not spent in 1997, into the 1998 budget. Planning (#11) Revenue Acct Title . Amt Approp Acct Title(s) A8022 42770 Other Revenue S200 A8022 54400 Program Expense AS022 53959 State Aid Revenue $2,202 A8022 54400 Program Expense Explanation: To move grant monies for the Aquatic Veg. Project, which were not spent in 1997, into the 1998 budget. Planning (#12 Revenue Acct Title Amt Approp Acct Title(s) CD8683 44959 Federal Aid $5,319 CD8683 54400 Program Expense CD8683 44959 Federal Aid $11,980 CD8683 54442 Professional Services CD8683 44959 Federal Aid $5,147 CD8683 54491 Subcontracts Explanation: To move grant monies for the flomewonership 2 Project, which were not spent in 1997, into the 1998 budget. 67 March 3, 1998 Planning (#13 Revenue Acct Title Amt Approp Acct Title(s) CD8684 44959 Federal Aid $4,985 CD8684 54400 Program Expense CD8684 44959 Federal Aid $1,572 CD8684 54442 Professional Services Explanation: To move grant monies for the Jamex Project, which were not spent in 1997, into the 1998 budget. Planning (#I4) Revenue Acct Title Amt Approp Acct Title(s) CD8685 44959 Federal Aid $2,544 CD8685 54400 Program Expense CD8685 44959 Federal Aid $1,872 CD8685 54442 Professional Services Explanation: To move grant monies for the Specialty Testing Project, which were not spent in 1997, into the 1998 budget. Plannin (#15 Revenue Acct Title Amt Approp Acct Title(s) 6795 CD8690 44959 Federal Aid $2,539 CD8690 54400 Program Expense CD8690 44959 Federal Aid $1,770 CD8690 54442 Professional Services CD8690 44959 Federal Aid $79,684 CD8690 54491 Subcontracts Explanation: To move grant monies for the CBORD Project, which were not spent in 1997, into the 1998 budget. Planning (#16) Revenue Acct Title Amt Approp Acct Titles), 6795 CD8691 44959 Federal Aid $30,739 CD8691 54400 Program Expense CD8691 44959 Federal Aid $2,770 CD8691 54442 Professional Services CD8691 44959 Federal Aid $250,000 CD8691 54491 Subcontracts Explanation: To move grant monies for the Axiohm Project which were not spent in 1997, into the 1998 budget. Office for the Aeing (#17 Revenue Acct Title Amt Approp Acct Title(s) 6795 44772 Federal Revenue $92 6795 5100 Salary 6795 44772 Federal Revenue $23 6795 58800 Fringes Explanation: Revenue Increase for Alzheimer's services permits coverage of unbudgeted sa ary & fringes. Office for the Aging (#18 Revenue Acct Title Amt Approp Acct Title(s) 6783 44772 Federal Revenue ($518) 6783 5100 Salary 6783 44772 Federal Revenue ($49) 6783 58800 Fringes Explanation: Revenue Decrease In -Home service requires salary and fringe reduction (to be covered from other sources). 68 March 3, 1998 0 c for the Apinp (#24 Revenue Acct Title Amt Approp Acct Title(s) 6778 41972 Chg-Program for Aging $303 6778 5100 Salary 6778 41972 Chg-Program for Aging $75 6778 58800 Fringes Explanation: Increase allocation to Home Energy Assistance Program (HEAP) permits more accurate allocation of salary. Revenue Acct Title Amt Approp Acct Title(s) 4324 43485 OMH community $10,800 4324 54400 Mental Hlth Assoc. - Reinvestment Program Expense Explanation: Additional state aid allocated for adult respite services. Mental Health (#20) Revenue Acct Title Amt Approp Acct Title(s) 4331 43483 Drug Free $172,000 4331 54400 Alpha House — Residential Program Expense Explanation: Additional state aid allocated for adult respite services. Mental Health (#21) Revenue Acct Title Amt Approp Acct Title(s) 4334 43485 OMH Community Reinvestment $16,000 4334 51000 Salaries 4334 43485 OMH Community Reinvestment $500 4334 54402 Legal Advertising 4334 43485 OMH Community Reinvestment $4,200 4334 54412 Travel/Training 4334 43485 OMH Community Reinvestment $4,100 4334 54606 Administration & Overhead 4334 43485 OMH Community Reinvestment $1,400 4334 58800 Fringes Explanation: Additional state aid allocated for expansion of program hours and opera ion of peer support phone line. Mental Health (#22) Revenue Acct Title Amt Approp Acct Title(s) 4329 43485 OMI -I Community $8,000 4329 54400 Challenge Industries Reinvestment Explanation: Additional state aid allocated for transitional employment services. Revenue Acct Title Amt Approp Acct Title(s) 4327 43485 OMI -I community $15,000 4327 54400 Suicide Prevention - Reinvestment Program Expense Explanation: Additional state aid allocated for crisis intervention services. 69 March 3, 1998 Youth Bureau (#25) Revenue Acct Title Amt Approp Acct Title(s) 7022 43820 State Aid $10,000 7022 54400 Program Expense Explanation: The Youth Bureau has been awarded a State of NY Coordinated Children's Services Initiative Grant to work towards the reduction of residential placements. SEQR ACTION: TYPE II -20 RESOLUTION NO. 55 - SUPPORT FOR GENERAL OBLIGATIONS LAW (S. 2803 -AIA. 4793- A) BY TOMPKINS COUNTY BOARD OF REPRESENTATIVES MOVED by Mr. Lane, seconded by Mr. Koplinka-Loehr. Mr. Proto said he has concerns with the proposal, and thinks it would be appropriate for the Farmland Protection Board to review this. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, private landowners have become increasingly concerned about the threat of lawsuits from persons using their lands for recreational purposes, and WHEREAS, a recent study concluded that about 100,000 acres of private land in New York State, previously used by outdoor recreationists, are posted every year, and WI-IEREAS, it would take hundreds of millions of tax dollars at taxpayers expense to offset this loss of open land for public recreation, and WHEREAS, this legislation will potentially increase the availability of land to be used for recreational purposes by decreasing the liability of landowners, and WHEREAS, this Bill passed the Senate during the 1997 legislative session but was not brought to a vote in the Assembly, now therefore be it RESOLVED, on recommendation of the Planning, and Intermunicipal Coordination Committee, That the Tompkins County Board of Representatives hereby supports this legislation, RESOLVED, further, That the Tompkins County Board of Representatives would like to urge support for this Bill in the Assembly. SEQR ACTION: TYPE 1I-20 Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on February 19. The next meeting will be March 5 at 9 a.m. At the last meeting the Committee discussed a household hazardous waste facility, but made no decision on this subject. RESOLUTION NO. 56 - AWARD OF BID - RUNWAY REHABILITATION (PHASE II) CONSTRUCTION - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Ms. Blanchard, and unanimously adopted by voice vote. WHEREAS, the Purchasing Department has duly advertised for bids for the Runway Rehabilitation (Phase II) project, and WHEREAS, four (4) bids were received and duly opened on February 13, 1998, now therefore be RESOLVED, on recommendation of the Public Works Committee, That subject to grants being received from the Federal Aviation Administration (FAA) and the New York State Department of Transportation (NYSDOT), the bid be awarded to Santaro Industries Inc., of East Syracuse, New York as the lowest responsible bidder with a bid of $1,682,485, 70 March 3, 1998 RESOLVED, further, That the funding source for the Runway Rehabilitation (Phase II) Construction is as follows: FAA Share ( 90.0%) 5610.4592 $1,514,237.00 NYSDOT Share ( 5.0%) 5610.3592 $ 84,124.00 Local Share * ( 5.0%) 5610.5031 $ 84,124.00 TOTAL 5610.9239 $1,682,485.00 * Paid through Passenger Facility Charges (PFCs). RESOLVED, further, That the County Administrator be and hereby is authorized to execute a contract with Santaro Industries, Inc., RESOLVED, further, That the County Administrator be and hereby is authorized to execute grant agreements with the FAA and NYSDOT when said grant offers are received, RESOLVED, further, That the Finance Director be authorized to borrow monies if necessary until reimbursement is received from the FAA, NYSDOT, and PFCs. SEQR ACTION: TYPE 1I-4 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Ms. Blanchard, Chair, said the Committee has not met since the last Board meeting. The next meeting will be March 10 at 1:30 p.m. Ms. Blanchard reported a presentation will be made to the Public Works Committee on March 12 about some of the issues relating to service at the Airport. The County's Welfare to Work application is moving forward and the Committee will be updated at the next meeting. The second meeting of the Workforce Development Board will be held on March 6, and the strategic plan that is being headed by Tompkins County Area Development is moving forward. The next meeting of that Committee will be March 26. RESOLUTION NO. 57 - DIRECTING PUBLICATION OF NOTICE OF A MEETING AT WHICH A DETERMINATION THAT CERTAIN REAL PROPERTY IS NO LONGER NEEDED FOR PUBLIC USE WILL BE CONSIDERED MOVED by Ms. Blanchard, seconded by Mr. Lane, and unanimously adopted by voice vote. Mr. Winch requested a copy of a parcel map. Ms. Blanchard said she will have this distributed to all Board members. WHEREAS, the County is the owner of certain real property in the Town of Ithaca designated as Parcels 7A and 8A and a portion of Parcel 4 on the survey map, and WHEREAS, these parcels are improved with a building commonly known as "Biggs A", and WHEREAS, Biggs A, until recently, housed several County Departments, including the Department of Social Services, the Probation Department, the Youth Bureau and Human Rights Department, and WHEREAS, these departments are no longer in Biggs A, and WHEREAS, Local Law No. 3 of 1981 requires that notice of a meeting in which a parcel is declared to be no longer needed for public purpose be advertised in the official newspaper ten days in advance of the meeting, now therefore be it RESOLVED, on recommendation of the Biggs A Special Committee, That the Clerk of the Board is directed to cause such notice to be advertised ten or more days prior to the next meeting of this Board. SEQR ACTION: TYPE 1I-20 Report and Presentation of Resolution(s) from the Governmental Operations Committee 71 March 3, 1998 Ms. Davis, Chair, reported the Committee met February 26 and were updated on computer modernization, foreclosures, and other ongoing issues in the County. She said the Committee scheduled a special meeting for March 12 at 9:15 a.m. in the Courthouse Conference Room. She said the November and December meeting dates were also changed. Ms. Davis said the Committee heard the appeal by Lakes Taxi, and said the Committee has no recommendation to reverse the decision of the Public Works Committee. Ms. Davis said the Committee also toured the Finance Department. RESOLUTION NO. 58 - APPROVAL OF DESIGNATIONS OF SUCCESSORS MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the County Charter at Section 31.08 specifies that the County Administrator and specified department heads shall designate in writing, and in order of succession, the deputies (or in the absence of officially designated deputies, the employees of the department) who shall possess the powers and perform the duties of the principal in the event of the latter's absence from the County or inability to perform or exercise the powers of the office, and WHEREAS, the Charter further requires those designations, except department heads elected on a county -wide basis, to be approved by the Board of Representatives, and WHEREAS, the County Administrator and certain department heads have updated their designations, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the following designations of successors are hereby approved: County Administrator: Deputy County Administrator, Kathy West Deputy County Administrator, William Benjamin County Attorney Deputy County Attorney Assistant County Attorney Commissioner of Social Services: Director of Eligibility Director of Services Director of Administrative Services Legal Unit Administrator Fire, Disaster, and EMS Coordinator: Deputy Coordinator, Lee Shurtleff Deputy Coordinator, Edward Olmstead Deputy Coordinator, Edward Smith Deputy Coordinator, Louis Withiam Deputy Coordinator, Gail Weinstein Public Health Director: Public Health Administrator Medical Examiner: Deputy Medical Examiner, Jerome Nosanchuk, M.D. Deputy Medical Examiner, William Klepack, M.D. Deputy Medical Examiner, William Field, M.D. Public Works Commissioner: Senior Civil Engineer Highway Manager Buildings and Grounds Manager SEQR ACTION: TYPE II -20 RESOLUTION NO. 59 — AUTHORIZING CHANGE IN COURT ATTENDANTS HOURLY REIMBURSEMENT RATE MOVED by Ms. Davis, seconded by Ms. Kiefer. Mr. Meskill asked permission to abstain from voting on this resolution because his father is a part-time employee of the court system. Chair Mink 72 March 3, 1998 granted Representative Meskill permission to abstain. A short roll call vote on the resolution resulted as follows: Ayes - 14, Abstention - 1 (Representative Meskill), Noes - 0. RESOLUTION ADOPTED. WHEREAS, the New York State Unified Court System and the Office of Supreme and County Court Clerks recommend changing the Court Attendant's pay, and WHEREAS, it is recommended that regular Court Attendants be reimbursed at the tare of $6.20 per hour and where extra responsibilities are warranted such as assignment to magnetometer support, Family Court calendars, and courtroom coordination duties Court Attendants are authorized to receive $7.20 per hour, and WHEREAS, a minimum of one hour's pay will be paid to any Court Attendant reporting for duty and time -and -one half rates will be paid for over forty hours per week, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the Board of Representatives authorizes changing the Court Attendants rate of pay effective April I, 1998. SEQR ACTION: TYPE II -20 RESOLUTION NO. 60 - CREATION OF POSITION AND BUDGET ADJUSTMENT — ASSESSMENT DEPARTMENT MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the Division of Assessment has formally been notified that additional State aid will be provided by the State of New York to cover the time period May 1, 1998 to December 31, 1998, and WHEREAS, the Director of Assessment has requested that this money be applied to additional staffing so that the division can conduct and complete in a timely way the revaluation of all County tax parcels to take effect in the year 2,000 as previously approved by this Board, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That there is hereby created one new position of Real Property Appraiser (14-709) effective May 1, 1998, said position to be automatically abolished if the above referenced additional State aid is discontinued for any reasons, RESOLVED, further, That the Director of Finance is authorized and directed to enter the following budget adjustment on the County's books: REVENUE: APPROPRIATION: SEQR ACTION: TYPE 20 A43089 Assessment State Aid $36,000 A51000 Assessment Personnel Services $24,778 A58800 Fringe Benefits $ 6,195 A52206 Computer Equipment $ 3,500 A52214 Office Furnishings $ 500 A52230 Software $ 500 A54412 Travel/Training S 527 Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chairman, reported the committee has not met since last Board meeting. The next meeting will be March 12 at 11:30 a.m. RESOLUTION NO. 61 - AUTHORIZATION TO EXECUTE AGREEMENT WITH THE CITY OF ITHACA - SALES TAX DISTRIBUTION AND RELATED MATTERS MOVED by Mr. Joseph, seconded by Ms. Blanchard. The agreement was briefly discussed and the following changes were made: page two, item b - reference to the source of County funds for Southside are stipulated; and page three, item seven - "police services" were deleted and replaced with 73 March 3, 1998 "services which benefit both City and non -City residents. Mr. Winch believes the Southside payment should be a separate agreement since the monies are from the General Fund and not sales tax; it was noted that the dollar amount is tied to this sales tax formula. Mr. Stein asked if the 1998 amounts are estimates; Ms. West said 1998 payments are based on 1997 sales tax amounts. Ms. Kiefer noted that in this agreement the County pays the City a specific sum that the City in turn pays to the Library, so it, too is a pass through. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Winch). RESOLUTION ADOPTED. WHEREAS, Resolution No. 87 of 1993, gave authorization for the County to enter into an agreement with the City of Ithaca for the distribution of sales tax, and WHEREAS, the County agreed to pay to the City of Ithaca for the period 12/1/93 - 11/30/94 the sum of $825,000 for selected services provided by the City and further agreed that the City and the County would develop mechanisms for more efficient consolidation of services, and WHEREAS, in two separate amendments to the original agreement, the City has allocated this funding to human services, recreation mainstreaming, youth services and transit services, and WHEREAS, the prior agreements (as amended) provided language related to the calculation of payments that needed clarification by both parties, and WHEREAS, both parties agree that the language contained in the new agreement shall supersede the language contained in the March 21, 1996 agreement as it pertains to the terms and conditions beyond December 31, 1996, now therefore be it RESOLVED, on recommendation of the Special Committee appointed by the Chair to negotiate an amended sales tax agreement, That the County Administrator is hereby authorized and directed to enter into a new agreement with the City of Ithaca for the distribution of sales tax, RESOLVED, further, That this agreement shall be retroactive to January 1, 1997 for the purposes of calculating the distributable share for 1997 as outlined in said agreement, such sum to total $881,997 assigned as follows: Human Service Agencies $174,706 Youth/Recreation Mainstream $213,990 Tompkins County Public Library $ 7,500 Transportation (ITTC) $364,000 Residual (City of Ithaca) $121,801 Sum $881,997 RESOLVED, further, That payments to Southside Community Center will continue in the same manner - a pass-through payment that the County makes to the City and the City makes to Southside - as outlined in said agreement, such sum to total $17,640 for 1997, RESOLVED, further, That payments will decrease or increase in relation to actual receipts as outlined in the new agreement, such sum for 1998 to total $986,791, RESOLVED, further, on recommendation of the Budget & Personnel Committee, That the following Budget Adjustment be made by the Director of Finance for 1998: A9999.41110 Unallocated Revenue - Sales Tax (3%) $ 79,141 A9999.41111 Unallocated Revenue - Sales Tax (I%) 26.380 $105,521 A4316.54400 Ithaca Youth Bureau (MH) 9,498 A7026.54400 Ithaca Youth Bureau (Yth) 9,088 A7026.54400 Municipal Youth Svcs. (76,790) A6314.54400 TST BOCES - DOORs Program 2,038 A6305.54400 Basic Subsistence 18,004 A6305.54400 City of Ithaca (for Southside) 2,890 A6901.54400 City of Ithaca (for TCPL) 7,500 A6901.54400 City of Ithaca (Residual) 133,293 $105,521 74 SEQR ACTION: TYPE 1I-20 March 3, 1998 RESOLUTION NO. 62 - FISCAL TARGET ADJUSTMENTS FOR 1999 MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote. WHEREAS, Tompkins County Area Development (TCAD) and Southern Tier East Regional Planning Board (STERB) share one Fiscal Target, and WHEREAS, these two programs were reviewed by the Planning, Community Development and Education Committee during 1997 and have been assigned to the following committees for 1998: TCAD - Economic and Workforce Development STERB - Planning and intermunicipal Coordination now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development, Planning and Intennunicipal Coordination, and Budget and Personnel Committees, That the combined Fiscal Target be divided in accordance with the amounts adopted in the 1998 Budget as follows: TCAD, Program No. 3000 STERB, Program No. 3005 SEQR ACTION: TYPE II - 20 $136,317 $ 11,445 RESOLUTION NO. 63 - AMENDING RESOLUTION NUMBER 130 OF 1997 - ESTABLISHING FRINGE BENEFITS PAYMENT RATE FOR 1998 MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, Resolution No. 130 of 1997 established the fringe benefits payment rate for all County departments in 1998 at 25.0 percent, and WHEREAS, since the passage of that resolution an employee salary and benefit agreement has been reached with the CSEA white-collar unit and salaries and benefits have been determined for management and confidential employees, and WHEREAS, employee salaries in those groups are now scheduled to increase 1.3 percent more than estimated and budgeted by County departments and this Board but fringe benefit costs are now estimated to increase 1.0 percent less than Resolution No. 130 provided, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That Resolution No. 130 of 1997 is hereby amended to provide that the fringe benefits payment rate for 1998, which amount shall be charged to all County departments, shall be 24.0 percent. SEQR ACTION: TYPE 1I-20 Report from the Leadership Council Ms. Mink, Chair, reported the Council cancelled its meeting for March. The Council has two new representatives from Middle Management: Cheryl Nelson from Public Works, and Sigrid Kerr from the Health Department as an alternate. Report from the Human Services Building Construction Committee Ms. Mink, Chair, reported the Committee will meet on March 5 at noon. 75 March 3, 1998 Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met on February 27 and most of the meeting was spent discussing the Ithacanet Conference that will be held on March 21 at Ithaca College. Mr. Evans said Representative Blanchard, Judy Boggess, and he went to Syracuse last Friday to have preliminary discussions with Time Warner. Time Warner will be coming to Ithaca in a couple of weeks to see what the County's needs are. He said on Thursdays of the next month, vendors will be speaking to the Committee. At the next meeting ACC Telecom will be here. Mr. Evans will submit a schedule of these meetings to Wendy Skinner, Public Information Coordinator, for publication. Report from the Electric Power Committee Mr. Stein, Chairman, said the Committee has not met since the last Board meeting. The next meeting will be March 12 at 4:30 p.m. He said the Committee is moving ahead as rapidly as possible with an effort to organize an aggregation proposal and to discuss the possibility of contracting with consultants to do so. Report from the Library Improvement Committee Mrs. Schuler, Chair, reported information was provided to the Board on February 24. The Committee is waiting for direction from the Board. Administrative Transition Committee Chair Mink said members have received large packets of applications. Those applications will be reviewed on Friday morning. Approval of Minutes from February 17, 1998 It was MOVED by Mr. Evans, seconded by Mr. Winch, and unanimously adopted by voice vote, to approve the minutes of February 17, 1998 as submitted. MINUTES APPROVED. Parking Committee Mr. Winch reported the Parking Committee has been meeting for a long time and has resolved the issues of parking in the area surrounding the I-luman Services Building and are beginning to address problems at the Courthouse and Mental I-Iealth Building. Mr. Winch distributed a parking survey to all Board members and asked that they fill this out and return it to Cathy Covert by March 10. Ms. Kiefer noted inaccuracies in the Parking Committee Charge distributed with the survey; Mr. Heyman thinks it is an earlier draft that does not reflect more recent Board action. Mr. Proto reported the County recently lost a valued member of the community, Mr. James Rice. Mr. Rice was a former Town of Ulysses Justice and a chartered member of the Board of Health. Mr. Proto said Mr. Rice served on the Board of Health for over 50 years. Recess Chair Mink declared recess from 7:13 p.m. to 7:28 p.m. Executive Session It was MOVED by Mrs. Schuler, seconded by Mr. Stein, and unanimously adopted by voice vote, to enter into executive session at 7:28 p.m. to discuss the possible sale and possible purchase of real property. 76 March 3, 1998 RESOLUTION NO. 64 - AUTHORIZING THE COUNTY ADMINISTRATOR TO ENTER INTO A PURCHASE AGREEMENT FOR THE SALE OF CERTAIN REAL PROPERTY MOVED by Mr. Meskill, seconded by Mr. Totman. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). Ms. Kiefer stated that her "no" vote reflects her disagreement with what she believes is an inadequate and incorrect application of SEQR for this resolution. The proposed sale is an unlisted action, and as such the County Board must review an Environmental Assessment Form and make its determination of environmental significance, which should be reflected in a separate resolution. Board members were handed an EAF during the executive session, without time for review, but a cursory look at the EAF shows that (a) the EAF does not address what use of the property will flow from the sale, and (b) simply hands off the County responsibility for review to the Town of Ithaca. Although Ms. Kiefer supports the proposed project in general, the only way to reflect her position on this SEQR process is to vote "no". RESOLUTION ADOPTED. WHEREAS, the County is the owner of certain real property in the Town of Ithaca designated as Parcels 7A and 8A and a portion of Parcel 4 easterly of Harris B. Dates Drive on the survey map, and WHEREAS, the Land Policy of this Board (Resolution No. 317 of 1995) requires that prior to the County voluntarily selling or leasing any real property the Planning Department shall determine the existence of natural, cultural and other historic feature of the property and identify significant concerns regarding zoning and local/regional land use plans, and shall request the assistance of advisory boards as necessary, and all of those requirements have been satisfied, and WHEREAS, Conifer Realty Corporation desire to enter into a purchase agreement with the County for the purchase of the property to develop housing for low to moderate income senior citizens, and WHEREAS, the project contemplated by Conifer Realty Corporation requires approval from the Town of Ithaca including the approval of compliance with the State Environmental Quality Review Act, now therefore be it RESOLVED, on recommendation of the Biggs A Special Committee, That the County Administrator is hereby authorized to execute a purchase agreement with Conifer Realty Corporation for the sale of this real property and to execute all agreements and deeds needed to complete the sale. SEQR ACTION: UNLISTED —Short Form Environmental Assessment Form Completed The meeting returned to open session at 8:51 p.m. Adjournment On motion the meeting adjourned at 8:51 p.m. 77 March 17, 1998 Regular Meeting Called to Order Vice Chair Lane called the meeting to order at 5:32 p.m. Pledge of Allegiance and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives, Excused — 1 (Chair Mink). Privilege of the Floor by the 1'ublic No member of the public wished to speak. Privilege of the Floor by Members of the Board Mr. Meskill, District No. 15 Representative, reminded voters that throughout Tompkins County and urged everyone to vote. Mr. Joseph, District No. 12 Representative, announced today Heyman's birthday. today is election day in villages is County Administrator Scott Ms. Blanchard, District No. 1 Representative, congratulated Emerson Power Transmission, one of Tompkins County's premier corporate citizens and employers, on receiving the 1997 Emerson President's Quality Award. Ms. Blanchard said she attended the award ceremony last week and learned that this award was established in 1991 to recognize plants that have distinguished themselves through commitment to quality improvement programs and results. Ithaca's Emerson Plant was one of two Emerson companies worldwide to be honored. She said this is impressive when you realize that there are a total of about 300 plants worldwide. Ms. Blanchard said the official presentation of the award was made by George Tamke, Company President. The Ithaca Plant Manager, Harold Cooksey, who serves on the Economic Development Strategic Plan Steering Committee, noted in his introduction of Mr. Tamke that ever-increasing customer - service expectations mandated continuous improvement and change and that the company's response to these demands was to re-energize the over 100 year-old plant through a focus on quality. There were over 1,800 ideas to improve products and processes generated, tested, and implemented when they proved out. Specific results achieved include 40 percent reduction in scrap cost, routine attainment of 95 percent fill rates and shipped -as -promised customer service measurements, and improvements in their manufacturing processes to reduce costs associated with reworking products. Ms. Blanchard said Tompkins County is very fortunate to have this company. Mr, Lane, Member of the Intermunicipal Cable Commission, reported outlying municipalities are joining with the City of Ithaca in retaining consultants for cable negotiations. Mr. Lane said this is very important because it is the essence of what the Intermunicipal Cable Commission is about. Mr. Winch, District No. 8 Representative, presented Sara Vose and Shelley Phelps with the resolution entitled Resolution of Commendation - Newfield Central Cheerleaders. Mr. Winch commended the girls on both their educational and extracurricular activities. He said not only is this a commendation for them, but also a reward to the parents and to Newfield Central School for their commitment in excellence in academics and extracurricular activities. 78 March 17, 1998 RESOLUTION NO. 65 -- RESOLUTION OF COMMENDATION — NEWFIELD CENTRAL SCHOOL CHEERLEADERS (SARA VOSE AND SHELLEY PHELPS) MOVED by Mr. Winch and unanimously seconded, and unanimously adopted by voice vote by members present. WHEREAS, in order to participate in athletics at Newfield Central School, students must be in good academic standing, and WHEREAS, Sara Vose and Shelley Phelps seriously pursue both their academics and cheerleading sport, excelling in both, and WHEREAS, Sara Vose and Shelley Phelps attended a regional National Cheerleading Association Summer Camp and were judged and chosen by the camp counselors to be classified as an "All American Cheerleader", and WHEREAS, Sara Vose and Shelley Phelps were two of six hundred and fifty cheerleaders, dance team members, and drill team members nationwide that were picked to attend and participate at the 1997 Aloha Bowl in Hawaii, now therefore be it RESOLVED, That the Tompkins County Board of Representatives congratulates and commends Sara Vose and Shelley Phelps for their academic, athletic, and personal achievements, RESOLVED, further, That the Tompkins County Board of Representatives wishes them well in their future academic studies, community service, and professional careers. SEQR ACTION: TYPE II -20 Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: A Resolution Delegating to the Finance Director of the County of Tompkins, New York, Power and Authority to Determine Whether Bonds of Said County Shall be Payable in a Substantially Level of Declining Annual Debt Service Manner and other Matters Relating Thereto Authorization to Accept an Award of a Grant from the New York State Department of Criminal Justice Services Dedication of the Beverly E. Livesay Conference Room Withdrawal of Resolution(s) from the Agenda Vice Chair Lane gave the appropriate committee chairmen permission to withdraw the following resolution(s) from the agenda: Creation of Position and Authorization to Re -Assign Electronic Futures Component of Information Technology Services to County Administration and 1999 Fiscal Target Adjustment To Approve Contract with Electric Power Consultants, Salerni and Boyd, Pertaining to the Aggregation of the Market for Electric Power in Tompkins County Authorizing A Public Hearing On Proposed Local Law No. b of 1998 - Amendment to the Charter And Code, Article 4 - Division Of Information Technology Services; Article 6 - Department of Finance; Article 2 - Board of Representatives (withdrawn later in meeting) Vice Chairman's Report and Appointment 79 March 17, 1998 Mr. Lane stated Chair Mink recently requested that committees discuss three goals they would like to see achieved in 1998 and bring them to this Board meeting. Mr. Lane said some committees have not had time to do this; he postponed this to the next meeting. Mr. Lane appointed Mr. Stein to the Finger Lakes Association as the Delegate representative with a term expiring December 31, 1998. Report from the Deputy County Administrator Ms. West had no report. Report from the County Attorney Mr. Theisen reported there are three eminent -domain cases that are coming to a close; two of the properties are related to the Human Services Building, the other is related to Virgil Creek. Mr. Theisen reported on a pending human -rights case against the County. He said a motion to dismiss the case was argued last week and they are waiting for a decision. Report from the Finance Director Mr. Squires announced on March 26 the County will be taking bids for $18,831,900 of debt. These are primarily bond anticipation notes that are being converted into long-term debt. The results will be announced at the next Board meeting. Be also announced on April 30 the County will be auctioning its foreclosed properties. At this time there are approximately 60 unpaid parcels. The auction will be held in the Biggs B Conference Room. He will distribute a final list of parcels to all Board members prior to the auction. Appointments Approved Under the Consent Agenda It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the following appointment(s) under the Consent Agenda: Water Resources Council Kristin Rowles — Environmental Management Council Representative — Term to be determined Water Resources Technical Committee Kenneth Thompson — Public Works Designee Representative Term to be determined Planning Advisory Board Betty Falcoa — Human Services Representative — Term expiring December 31, 2000 Advisory Board on Tourism Development Margie Malepe — Ithaca College Representative — Term expiring December 31, 1999 Service .Delivery Area Private Industry Council William Benjamin -- Public Sector - Term expiring December 31, 1998 Report and Presentation of Resolution(s) by the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee met on March 12. The Committee is looking at issues of planning and intermunicipal cooperation. One of the issues they are looking at is the question of a sales tax reduction on clothing and shoes. He said a letter has been sent to surrounding county chairs to see if there is interest in meeting to discuss whether action should be taken on a regional basis. Mr. 80 March 17, 1998 Lane said the Committee will be working with the Budget and Personnel Committee on this issue. He reported the Committee has been working on communication with the towns. Ed Cope was in attendance at the meeting and gave the EMC report to the Committee. The EMC will not take a position on the issue of recreational fishing, since the fish are stocked, are not reproducing, and are not competing with natural fish. The Committee also had discussion on the revolving loan fund and how HUD grants are distributed. He said repayments are being received and a decision needs to be made on how to give those monies out again. An oversight committee is being set up to study this. Christine Brill, Buyer for the Purchasing Division, gave the Committee an update on the Purchasing Council that was established last year. She told the Committee that the County, City of Ithaca, and Village of Trumansburg devised specifications and put out a bid for police cars. As a result of working together, the bid received was S850 lower than the State contract and was from a local dealer. RESOLUTION NO. 66 - REQUEST TO INCLUDE COUNTY REVOLVING LOAN FUNDS IN ITHACA MATERIALS RESEARCH AND TESTING APPLICATION MOVED by Mr. Winch, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has developed a Revolving Loan Fund for economic development through successful applications for funding through the U.S. Department of Housing and Urban Development (HUD) Small Cities Community Development Block Grant program, and WHEREAS, there is currently approximately $100,000 in the Economic Development loan fund available for relending in the business community in Tompkins County, and WHEREAS, the County Planning Department has been working with Ithaca Materials Research and Testing, Inc. (IMR) on the development of an application for funding in the 1998 round of funding, and WHEREAS, HUD is considering leverage in 1998 for the first time in recent years in its scoring system, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That Tompkins County is hereby authorized to commit up to $90,000 in funding from the Economic Development Revolving Loan Fund for this application, RESOLVED, further, That the County funds committed be relent to IMR at the same terms and conditions as HUD funds currently being applied for will be if the application is approved, RESOLVED, further, That the Director of Finance is authorized to make the necessary budget adjustments to affect this funding once the HUD application is approved. SEQR ACTION: TYPE II -20 RESOLUTION NO. 67 -EXECUTION OF AGREEMENTS TO IMPLEMENT TOMPKINS COUNTY'S PORTION OF THE FINGER LAKES -LAKE ONTARIO WATERSHED PROTECTION ALLIANCE FUNDING FOR NEW YORK STATE FISCAL YEAR 1997-98 MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Board of Representatives has accepted by Resolution No. 2 of 1998 funding amounting to $50,000 as part of the Finger Lakes -Lake Ontario Watershed Protection Alliance funding for New York State Fiscal year 1997-98 in accordance with a program narrative reviewed and approved by the New York State Department of Environmental Conservation (NYSDEC), and 81 March 17, 1998 WHEREAS, the contract with NYSDEC provides full state funding for all parts of the program narrative, and WI-IEREAS, the purpose of this year's effort is to continue work on biological control efforts for Eurasian milfoil in Dryden Lake and expand County efforts on community education and participation in watershed programs, and WHEREAS, the Town of Dryden has passed a resolution supporting this effort, and WHEREAS, the program narrative identifies Cornell University as the principal contractor for work in progress in Dryden Lake, and WHEREAS, the program narrative also identifies Cayuga Nature Center as a continuing contractor to assist with community education, and WHEREAS, it is important for the success of this grant and is in the best interests of the County to maintain continuity in order to accomplish the tasks defined in the program narrative, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the County Administrator is hereby authorized to sign contracts with Cornell University in an amount not to exceed $30,321 and with Cayuga Nature Center in an amount not to exceed $3,950, pending completion of contractual agreements with the Finger Lakes Association to receive these funds. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 68 -ACCEPTANCE OF HOSTING AGREEMENT BETWEEN TOMPKINS COUNTY AND THE STATE OF NEW YORK FOR TUlt ITHACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL MOVED by Mr. Winch, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. WI-IEREAS, the Ithaca Urban Area was created in 1991 by the United States Government, and WHEREAS, the creation of the Ithaca Urban Area entitled the governments of the Urban Area to form a Metropolitan Planning Organization for transportation planning in the Urban Area, and WHEREAS, the governments of the Ithaca Urban Area have created the Ithaca -Tompkins County Transportation Council (I-TCTC) to provide transportation planning services for the Ithaca Urban Area, and WHEREAS, Federal funding for the I-TCTC is provided through the New York State Department of Transportation (NYSDOT), and WHEREAS, the NYSDOT has created a Hosting Agreement between the State and the Host of the I-TCTC, Tompkins County, now therefore be it RESOLVED, on recommendation of the Planning, and Intermunicipal Coordination Committee, That the County accepts the seven-year Hosting Agreement with the State of New York in its role as host of the 1-TCTC, RESOLVED, further, That the County Administrator, or his designee, is authorized to sign the Hosting Agreement on behalf of the County. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be March 24 at 9 a.m. At that meeting the Committee will have a discussion with Mary Pat Dolan, Commissioner of Social Services, and Kathy Leinthall, Director of Probation, regarding the SWAP program contracting for Welfare to Work clients. 82 March 17, 1998 Mr. Meskill reported the Public Safety Building Space Committee met this morning at the Jail and went over a list of needs that was provided by the various people that are directly connected with the programs. Members also received a tour of the facility. The next meeting will be April 6. Mr. Meskill said there was an article in today's Ithaca Journal concerning the 911 system and a fatal fire in the City of Syracuse. IIc assured Tompkins County residents that whenever there is any doubt of what type of service is needed, Tompkins County's dispatchers are instructed to send every form of service that is available. Mr. Meskill said the likelihood of a similar situation happening in Tompkins County is extremely remote. RESOLUTION NO. 69 - AUTHORIZATION TO ACCEPT AN AWARD OF A GRANT FROM THE NEW YORK STATE DEPARTMENT OF CRIMINAL JUSTICE SERVICES MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, the Deputy County Administrator for Criminal Justice has been notified of a grant award from the New York State Department of Criminal Justice Services in the amount of $2,250 for the purchase of a computer for the Jail as part of the Criminal History Registration Information (CHRI) Program, and WHEREAS, the required local match of $750 was included in the 1998 adopted Jail budget, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County Administrator or his designee execute all contracts related to this award, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1998: BUDGET ADJUSTMENT Revenue A3990.43389 State Aid $ 2,250 Appropriation A3992.52206 Computer Equipment $ 2,250 SEQR ACTION: TYPE I1-20 Report and Presentation of Resolution(s) by the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported on President Clinton's upcoming conference on racism, and said Ithaca College is moving closer towards being selected as a site for the conference. Mr. Proto reported on the Kyl/Archer Bill, and said it has received a lot of local attention. He said he met with Judith Pastel, Ithaca City School District Superintendent, to discuss options for the Danby school. He said options are being discussed for better use of the facility. The next Committee meeting will be held on March 26. RESOLUTION NO. 70 - AUTHORIZATION FOR PROGRAM RECONFIGURATION - 1998 - PUBLIC HEALTH MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the Health Department receives Article 6 State Aid (Public Health Work) for public health services that are included and approved in the Municipal I-Iealth Services Plan, and WHEREAS, the current budget structure does not lend itself to allocating Public Health Work in an accurate manner, now therefore be it 83 March 17, 1998 RESOLVED, on recommendation of the Health, Human Services, and Education and Budget and Personnel Committees, That Public Health Work (Article 6 State Aid) revenues be reported in their own program entitled "Public Health State Aid" effective January 1, 1998, RESOLVED, further, That the Director of Finance be and hereby is authorized and directed to make necessary accounting adjustments to reflect this change. SEQR ACTION: TYPE II -20 RESOLUTION NO. 71 - BUDGET ADJUSTMENT — VARIOUS DEPARTMENTS MOVED by Mr. Proto, seconded by Mr. Koplinka-Loehr. Mr. Meskill said the Public Works portion of this resolution is a request for approximately S17,000 from the fund balance of the Solid Waste reserve account to purchase a vehicle. He said that Division's budget is treated different than most departments. He expressed concern that this does not show up as a Contingency Fund request and does not get the discussion that it needs. It was MOVED by Mr. Meskill and seconded by Mr. Joseph, to separate the Public Works item. Mr..Todd said he will report on this during the report from the Public Works Committee later in the meeting. It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to Postpone action on this resolution until after the Public Works Committee report. MOTION CARRIED. RESOLUTION NO. 72 — AMENDMENT TO RESOLUTION NO. 295 OF 1997 — CREATION OF, ABOLITION OF AND CHANGES IN POSITIONS — VARIOUS DEPARTMENTS (HUMAN RIGHTS) MOVED by Ms. Kiefer, seconded by Mr. Meskill. Mr. Joseph said during the last budget process, the budget was increased to allow these positions to work 40 hours. These positions were omitted from the blanket resolution of position changes that was adopted following the budget. Mr. Proto said every time a position is increased from 35 to 40 hours, the employee receives a very large percentage pay increase. Ms. West said these people will not receive an increase in pay because they have already been working 40 hours. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Proto); Excused - 1 (Representative Mink). RESOLUTION ADOPTED. RESOLVED, on recommendation of the appropriate committees of the Board of Representatives, That the following positions be changed effective January 1, 1998: HUMAN RIGHTS .14 Paralegal Aid (10-619), Iabor grade J (10), competitive class, increased from 35 to 40 hours .14 Paralegal Aid (10-619), labor grade J (10), competitive class, increased from 35 to 40 hours RESOLVED, further, That no additional funding is required to make this change. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 73 - TARGET ADJUSTMENT FROM SOCIAL SERVICES TO HUMAN SERVICES COALITION MOVED by Mr. Proto, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. 84 March 17, 1998 WHEREAS, the Department of Social Services has been paying the Human Services Coalition for their share of the cost of providing Coalition review for human service agencies, and WHEREAS, this procedure generated State Aid on a percentage basis which is no longer occurring, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development and Health, Human Services and Education Committees, That the Fiscal Target for Social Services shall be reduced by $14,200 effective January 1, 1999 with a commensurate increase in the Fiscal Target for the Human Services Coalition. SEAR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) by the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the Committee met on March 10 and heard several presentations, including one on the Family Self -Sufficiency Program and one of its components. She said these programs are sponsored by the Ithaca Housing Authority for City residents and the Economic Opportunity Corporation for non -City residents. Ms. Blanchard distributed information to Board members on this subject. The Committee also heard a report from Cooperative Extension about the outcome of the micro -enterprise program that they hosted in 1997. The work of that program will continue through several other active micro -enterprise groups and agencies that are available in the City and Tompkins County. There will be a regular bulletin in the Ithaca Journal identifying those services and how they can be contacted. Cooperative Extension provided the Committee with an update on staffing changes that were made as a result of the budget. Ms. Blanchard said the Committee discussed a Welfare to Work program proposal. She reported the Workforce Development Board met on March 6 and had a discussion about the supply and demand aspects on various job -training services. The Committee was also briefed on the subcommittee of that Board which is working on a multi -county wage and benefit survey. Ms. Blanchard reported on the Private Industry Council, and said Chair Mink has submitted a request for consideration of Tompkins County as a stand-alone service delivery area for job training programs and funds. The Workforce Development Board will be discussing the advantages and disadvantages of this and will bring a recommendation back to the Board in the coming months. TCAD has distributed a summary report this month covering the economic development strategy plan. The next meeting will be April 14. RESOLUTION NO. 74 — AWARD OF CONTRACT — TOMPKINS CONSOLIDATED AREA TRANSIT (TCAT) ACCOUNTING SYSTEM CONSULTING SERVICES MOVED by Ms. Blanchard, seconded by Mr. Meskill. Ms. Blanchard clarified that the sharing that is identified in the final Resolved is based on the 1/3, 1/3, 1/3 formula with the County, City, and Cornell; the County's one-third is the amount that is available in that account. Mr. Proto made the disclosure that he has a partnership agreement with one of the members of this firm. Vice Chair Lane granted Mr. Proto permission to abstain from voting on this resolution. Ayes - 13, Noes - 0, Abstentions - 1 (Representatives Proto); Excused - 1 (Representative Mink). RESOLUTION ADOPTED. WI-IEREAS, the Tompkins County Finance Department Purchasing Division has duly requested proposals for Tompkins Consolidated Area Transit (TCAT) Consulting Services for Accounting Procedures, Processes and System Software, and WHEREAS, only one (1) proposal was received on February 23, 1998, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the proposal received from Ciaschi, .Dietcrshagen, Little, Mickelson, LLP be and hereby is accepted, RESOLVED, further, That the County Administrator or his designee is authorized to execute a contract with Ciaschi, Dietershagen, Little, Mickelson, LLP for $25,035 plus out-of-pocket expenses not to exceed $1,000 fora total contract not to exceed $26,035, 85 March 17, 1998 RESOLVED, further, That the total cost of the contract will be shared equally among the County, City and Cornell with the funding for the County available in Account No. A5630.54442. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 75 -IN SUPPORT OF FEDERAL LEGISLATION THAT PROMOTES SELF-SUFFICIENCY FOR LOW INCOME FAMILIES MOVED by Ms. Blanchard, seconded by Mr. Evans. Mr. Proto said he has occasionally had tenants in his apartments who have been recipients of the Section 8 program. Mr. Joseph disclosed that his wife is the Assistant Manager of the Alternatives Federal Credit Union. Vice Chair Lane directed Mr. Joseph to abstain from voting on this resolution. A voice vote resulted as follows: Ayes - 13, Noes - 0, Abstentions - 1 (Representative Joseph); Excused - 1 (Representative Mink). RESOLUTION ADOPTED_ WHEREAS, the Family self-sufficiency Program, introduced by the US Department of Housing and Urban Development in 1992, has as its mission the provision of an opportunity for Section 8 Housing Voucher and Certificate holders to become financially self-sufficient, and WHEREAS, this process occurs over a 5 -year period, during which families define and seek to achieve both short and long term goals, with the help and support of the sponsoring housing agency, and WHEREAS, Family self-sufficiency Programs are sponsored in the City of Ithaca by the Ithaca Housing Authority and for the remainder of Tompkins County by the Economic Opportunity Corporation (EOC), and WHEREAS, it is recognized that the accumulation of assets is essential for families of limited means if funds are to be available for education, the purchase of a home or business development, activities that lead to a greater chance for self-sufficiency, and WHEREAS, Family Self -Sufficiency programs incorporate the Individual Development Account as an effective way to build assets in conjunction with economic literacy programs of education and support, and WHEREAS, funding for these accounts would be stabilized through legislation currently pending in Congress, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives supports the Assets for Independence Act (S.1255/H.R.2849) and similar legislation under consideration by the New York State Legislature and urges Congress and the Legislature to take appropriate actions to ensure that this option continues to be available to low income families. SEQR ACTION: TYPE II -20 RESOLUTION NO. 76 - AUTHORIZATION TO CONTRACT BETWEEN THE DEPARTMENT OF SOCIAL SERVICES AND TIOGA TRANSPORT FOR MEDICAID TRANSPORTATION SERVICES MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr. Ms. Blanchard said in the past there has been a contract with Airport Limousine. The proposed contract is substantially lower in cost to the County and the Medicaid program to provide this transportation. She said the Committee discussed this at great length, and said they will be asking the Health, Human Services, and Education Committee to revisit the circumstances that surround this program to see if the decisions that were made a couple of years ago still apply. Ms. Blanchard responded to questions raised by Representative Winch and stated the cost will be approximately $41 per day per person for the seven people. One of the reasons they are not required to 86 March 17, 1998 use public transit is because all of these people are subject to the new employability requirements under the new welfare reform legislation and must be able to work, so cannot spend alI day getting to and from a medical appointment. If less than the seven people go, the Department may use the lower-cost option of using Airport Limousine. Ms. Blanchard said the Health, Human Services, and Education Committee will also be looking at the overall issue of methadone use and alternative treatments for drug abuse. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Mink). RESOLUTION ADOPTED. WHEREAS, the Commissioner of Social Services is charged with the responsibility, pursuant to New York State regulations, of providing transportation services for eligible Medicaid clients so that they may obtain necessary medical services, and WHEREAS, several Medical recipients currently require transportation to and from Syracuse on a regular basis on the same schedule, and WHEREAS, Tioga Transport, Inc., is willing and able to provide said transportation for a fee based on the size of the group to be transported, and WHEREAS, the Department's alternatives for providing said transportation are more expensive than this option, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Administrator or his designee establish a contract with Tioga Transport, Inc, to provide Medicaid Transportation Services to small groups of clients to and from their medical care provider(s) in Syracuse through December 31, 1998. SEQR ACTION: TYPE I1-20 Report and Presentation of Resolution(sl from the Public Works Committee Mr. Todd, Chairman, reported construction on Building C is on schedule and should be complete by the end of April. He reported the Solid Waste Division conducted a reuse meeting yesterday, and said the meeting was very informative and was well attended. Mr. Todd said a draft RFP (Request for Proposals) for household hazardous waste will be going out for comments from vendors shortly. He reported at the last meeting the Committee approved the Airport services study. The Committee will meet again on March 19 at 9 a.m. at the Solid Waste Office Building on Commercial Avenue. Ms. Kiefer requested a copy of the RFP once it is complete. RESOLUTION NO. 71 - BUDGET ADJUSTMENT — VARIOUS DEPARTMENTS It was MOVED Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to lift this resolution from the table. Mr. Todd, Chairman, said before Public Works had their illegal dumping enforcement person, they used a fairly expensive Blazer and two small vehicles. Through an oversight, the Solid Waste Division did not lay out their plan to change their vehicles. They sold the blazer and the two cars and purchased a small pickup truck for the illegal dumping officer. Mr. Todd said they will now end up with a small pickup truck and a small car. He said the request for the vehicles should have been in the budget and the proceeds from the sale of the first three cars should have been included as revenue in the budget as well. Mr. Meskill asked what the dollar amount from'the sale of those vehicles was and in what budget year were they sold. Mr. Squires said the vehicles were sold at an auction in the Fall of 1997; therefore, the Department received the funding in 1997. Mr. Meskill made the clarification that in the fall of 1997 87 March 17, 1998 the Solid Waste Division sold a couple of used vehicles and purchased a new vehicle. The transaction in this resolution represents the purchase of another vehicle in that Division in 1998. As all budget adjustments were presented in one resolution, it was MOVED by Mr. Proto, seconded by Mr. Joseph, to separate the Public Works budget adjustment. A roll call vote on the motion to separate resulted as follows: Ayes - 7 (Representatives Blanchard, Davis, Joseph, Koplinka-Loehr, Meskill, Proto, and Schuler); Noes - 7 (Representatives Evans, Kiefer, Lane, Stein, Todd, Totman, and Winch); Excused - 1 (Representative Mink). MOTION FAILED. It was MOVED by Mr. Stein, seconded by Mr. Joseph, to reconsider the previous motion. A show of hands vote resulted as follows: Ayes - (Representatives Blanchard, Davis, Joseph, Koplinka- Loehr, Meskill, Proto, Schuler, and Stein); Noes - 6 (Representatives Evans, Kiefer, Lane, Todd, Totman, and Winch); Excused - 1 (Representative Mink). MOTION CARRIED. A roll call vote on the original motion to separate resulted as follows: Ayes - 9 (Representatives Blanchard, Davis, Joseph, Kiefer, Koplinka-Loehr, Meskill, Proto, Schuler, and Stein); Noes - 5 (Representatives Evans, Lane, Todd, Totman, and Winch); Excused - 1 (Representative Mink). MOTION CARRIED. It was MOVED by Mr. Proto, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present to approve the following resolution: RESOLVED, on recommendation of Health, Human Services and Education Committee, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH, HUMAN SERVICES AND EDUCATION COMMITTEE Mental Health f#26 Revenue Acct Title Amt Approp Acct Title(s) 4336 43485 OMH Community Reinvestment $15,000 4337 54400 Program Expense - Loaves & Fishes Explanation: Additional state aid allocated for a food service training program for the mentally ill This budget ad ustment authorizes the execution of a contract. Youth Bureau (#28 Revenue Acct Title Amt Approp Acct Title(s) 7022 43820 Programs for Youth S34,121 7026 54400 Program Expense 7022 43820 Programs for Youth $5,116 7026 54400 Program Expense 7026 42070 Contib. From Priv. Agencies $3,000 7026 54400 Program Expense Explanation: I) To reduce paperwork for municipalities, munic. Will turn their state aid funds over to the Co., Co. will re -allocate the state aid to the City IYB Recreation Mainstreaming Program. County Youth Services funds in that amount will be taken from IYB RMS acct and allocated to the munic. 2) Munic. Were given an increase of $2,558 in state aid - since they swap their state aid for county dollars adjustment is needed. Additionally the County was given a $2,558 state aid increase that we wish to give directly to the munic. 3) Town of Ulysses' United Way funds will be passed through the County for simplicity of claiming and tracking. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 77 - BUDGET ADJUSTMENT — PUBLIC WORKS 88 March 17, 1998 MOVED by Ms. Kiefer, seconded by Mr. Todd. A voice vote resulted as follows: Ayes - 11, Noes - 3 (Representatives Davis, Meskill, and Proto); Excused - 1 (Representative Mink). RESOLUTION ADOPTED. RESOLVED, on recommendation of Public Works Committee, That the Director of Finance be directed to make the following budget adjustments on his books: PUBLIC WORKS COMMITTEE Solid Waste (#27) Revenue Acct Title Amt Approp Acct Title(s) CL599 Fund Balance $16,999 CL8163 52231 Vehicles Explanation: Vehicle Needed for recycling purposes. Amount not known at budget time and was not included in the budget for 1998. SEQR ACTION: TYPII I1-20 Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee met on March 12. The Committee is continuing to look at the possibility of expanding legal advertising as a way of further delivering information to the public. At the last meeting the Committee heard from the Board of Elections on their computer needs and personnel issues. The next meeting will be March 26 at 9:15 a.m. The Committee has scheduled a special meeting for April 22 to continue working on the work plan. Mr. Proto suggested that the Committee contact towns to inquire about ways to get information out to the public. Mr. Stein suggested the Committee look at alternative ways to deliver information as he feels legal notices are not widely read. RESOLUTION NO. - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 2 of 1998 - AMENDMENT TO THE CHARTER AND CODE, ARTICLE 4 - DIVISION OF INFORMATION TECHNOLOGY SERVICES; ARTICLE 6 - DEPARTMENT OF FINANCE; AMENDMENT TO ARTICLE 2 - BOARD OF REPRESENTATIVES A question was raised on what the legal requirements are for separating a local law as interest was expressed in separating Article 2 (see Local Law No. 4 of 1998) from the proposed law. Vice Chair Lane gave Ms. Davis permission to withdraw this resolution pending further clarification from Mr. Theisen, County Attorney. Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chairman, reported the Committee met on March 12 and business conducted at that meeting is reflected on the agenda. Mr. Joseph gave a report on the Capital Program Committee and said a meeting has been scheduled for April 17 at 10:30 a.m. in the Old Jail Conference Room. At that meeting a look will be taken at all Capital Program proposals. RESOLUTION NO. 78 — SUPPORT OF ONE-TIIIRD FUNDING FOR COMMUNITY COLLEGES MOVED by Mr. Joseph, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, the 30 community colleges of the State University of New York are a vital part of higher education in New York 'State and have been in the forefront of a nationwide education revolution, and 89 March 17,1998 WHEREAS, Tompkins Cortland Community College (the College), founded in 1968, annually provides educational opportunities to more than 3,500 credit students and more than 4,000 noncredit students, and WHEREAS, the College is a strong community partner and economic development force involved in such initiatives as business training and retraining, school -to -work, and distance learning and is involved with numerous international initiatives, and WHEREAS, the College is supported by both Tompkins and Cortland Counties, and WHEREAS, community colleges were founded on the principle of one-third state, one-third student, one-third local sponsor funding equation, and WHEREAS, the financial burden is greatest on Tompkins Cortland Community College students with their share being 37.5 percent of the budget, and WHEREAS, the Board of Trustees of the State University of New York has called for an increase in base aid of 5150 per FTE to $2,050, moving the State closer to the one-third state share, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That Tompkins County is committed to the one-third support funding equation and seeks support from the State to abide to its commitment, RESOLVED, further, That Cortland County is adopting a similar resolution indicating their commitment to the one-third support funding equation. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 79 - A RESOLUTION DELEGATING TO THE FINANCE DIRECTOR OF THE COUNTY OF TOMPKINS, NEW YORK, POWER AND AUTHORITY TO DETERMINE WHETHER BONDS OF SAID COUNTY SHALL BE PAYABLE IN A SUBSTANTIALLY LEVEL OR DECLINING ANNUAL DEBT SERVICE MANNER AND OTHER MATTERS RELATING THERETO MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Local Finance Law of the State of New York provides that a legislative body of the County may delegate to the chief fiscal officer of said County, certain powers of said legislative body with respect to the issuance of obligations of said County, and WHEREAS, the Board of Representatives of the County of Tompkins, New York, (the "County") has previously delegated to the Finance Director of said County as the chief fiscal officer on April 20, 1993 and July 13, 1993, certain powers with respect to the issuance of obligations authorized on said dates which could be so delegated pursuant to the provisions of the Local Finance Law, and WHEREAS, on June 20, 1994, the Governor of the State signed into law Chapter 201 of the Laws of 1994 which, among other things, authorizes a legislative body to determine to provide for substantially level or declining annual debt service on bonds and bond anticipation notes of a County as an alternative to providing that such bonds and bond anticipation notes be amortized in accordance with the so-called fifty per cent rule, and WHEREAS, said Chapter authorizes the finance board of a County, being the Board of Representatives of this County, to delegate such determination, together with certain other related determinations therein provided, to the chief fiscal officer, and WHEREAS, it is now desired to delegate to the Finance Director of the County of Tompkins, as chief fiscal officer of the County, power to make all such determinations, now therefore be it RESOLVED, by the Board of Representatives of the County of Tompkins, New York, as follows: Section 1. Pursuant to the provisions of paragraph a of Section 56.00 of the Local Finance Law, the power to determine whether to issue bonds and bond anticipation notes having substantially level or declining annual debt service, as provided in paragraph d of Section 21.00 of the Local Finance Law, is hereby 90 March 17, 1998 delegated to the Finance Director of the County of Tompkins, New York, the chief fiscal officer of said County, for the following authorizations: Authorization Date Project Description Serial Bond Authorization Amount 4/20/93 The County's share of the cost of the construction of a new terminal $3,175,451 4/20/93 The County's share of the cost of the construction of new parking lots at said Airport $1,015,644 4/20/93 The County's share of the cost of the construction of a new access road at said Airport $ 109,318 4/20/93 The County's share of the cost of the new ramp/taxiway at said Airport $ 499,587 4/20/93 The County's share of the cost of the construction of new T -Hangers at said Airport $ 300,000 7/13/93 Paying additional costs of the County's share of the cost of the construction of new T -Hangers $ 100,000 All other matters relating to such bonds and bond anticipation notes to be issued by said County and having substantially level or declining annual debt service, including, but not limited to, the power to determine the weighted average period of probable usefulness of the objects or purposes to be included in such bonds or bond anticipation notes, the maximum authorized period or maturity of indebtedness of such objects or purposes to be actually sold, the estimated average rate of interest at which fixed interest rate bonds of the same maturities would be sold if such bonds were to be issued with a variable rate of interest, pursuant to Section 54.90 of the Local Finance Law, whether interest on such bonds shall be compounded and payable at maturity or prior redemption, whether such bonds shall be issued as serial bonds, as sinking fund bonds, as term bonds, or any combination thereof, and all other matters which may be delegated pursuant to such Section, is hereby delegated to the Finance Director of the County of Tompkins, New York, the chief fiscal officer. Section 2. This resolution shall take effect immediately. SEQR ACTION: TYPE 11-20 Presentation of Resolution Honoring Former Board Member, Beverly Livesay RESOLUTION NO. 80 — DEDICATION OF THE BEVERLY E. LIVESAY CONFERENCE ROOM MOVED by Mr. Koplinka-Loehr and unanimously seconded and unanimously adopted by voice vote by members present. WI-IEREAS, Beverly E. Livesay served on the Board of Representatives from January 1, 1974, through December 31, 1997, and WI-IEREAS, Mrs. Livesay has served her constituents and the people of Tompkins County with dedication, devotion and integrity, and WHEREAS, Mrs. Livesay has been instrumental in the development and growth of Tompkins County's human service programs and has devoted her time to many advisory boards and committees including the Greater Ithaca Activities Center (GIAC), the Economic Opportunity Corporation (E.O.C.), the Community Affirmative Action Committee, the Human Rights Commission, the I-luman Services Coalition and the Tompkins County Youth Board among many others, now therefore be it 91 March 17, 1998 RESOLVED, on recommendation of the Human Services Building Construction Committee, That in recognition of Mrs. Livesay untiring service to Tompkins County and as a lasting tribute to her, we hereby dedicate the first floor conference room of the Human Services Building, and name it the Beverly E. Livesay Conference Room. SEQR ACTION: TYPE I1-20 Presentation of Resolution(sJ from the Biggs A Building Disposition Committee RESOLUTION NO. 81 — MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO RESOLUTION NO. 82 OF 1998 MOVED by Ms. Blanchard, seconded by Mr. Meskill It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present to accept the following resolution as a substitute for the one distributed with the agenda. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Mink). RESOLUTION ADOPTED. WHEREAS, Resolution No. 64 of 1998 authorizing the County Administrator to enter into a purchase agreement for the sale of certain real property was approved by the County Board of Representatives on March 3, 1998, pending the declaration that the property is no longer needed for public use, and WHEREAS, Resolution No. 82 of 1998 declares that certain County real property is no longer needed for public use and, thereby, allows for its sale pursuant to Resolution No. 64 of 1998, and WHEREAS, the Tompkins County Board of Representatives has reviewed and accepted as adequate an Environmental Assessment Form with respect to the sale, now therefore be it RESOLVED, on recommendation of the Biggs A Special Committee, That Resolution No. 82 of 1998 is an unlisted action, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of environmental significance in regard to Resolution Nos. 64 and 82 of 1998. SEQR ACTION: UNLISTED RESOLUTION NO. 82 — DETERMINING THAT CERTAIN REAL PROPERTY IS NO LONGER NEEDED FOR PUBLIC USE MOVED by Ms. Blanchard, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the County is the owner of certain real property in the Town of Ithaca designated as Parcels 7A, 8A and the portion of Parcel 4 easterly of Harris B. Dates Drive on the survey map, and WHEREAS, these parcels are improved with a building commonly known as "Biggs A", and WHEREAS, in 1985, after Biggs A had ceased to be used as a hospital, several County departments were moved there on an interim basis, and WHEREAS, the County has recently opened its new Human Services Building enabling its Department of Social Services, Probation Department, and Youth Bureau to return to a location in the City of Ithaca, the County seat, and WHEREAS, the Human Rights Commission has relocated to rental space in the City of Ithaca, and the Building and Grounds Division is in the process of deciding on relocation, and WHEREAS, these departments are no longer in Biggs A, now therefore be it RESOLVED, on recommendation of the Biggs A Special Committee, That it is hereby determined that this real property is no longer needed for public use. 92 SEQR ACTION: UNLISTED March 17, 1998 Report from the Electric Power Committee Mr. Stein, Chairman, reported the Committee met on March 12 and discussed at length a proposal to hire a consultant to assist in the aggregation of electric power. He said Committee members raised a couple of points that they are taking up with the consultant, as well as reviewing the situation again with partners in Tioga County. A meeting will be held to produce a contract that is agreeable to all parties. After that process is complete, the contract will be brought to the full Board. Mr. Stein said there is a need to move quickly in the aggregation process because the agreement between NYSEG and the Public Service Commission is complete and some parts of the deregulation process allow electric users to enter the marketplace on August 1, 1998. Mr. Stein said one reason why Tompkins and Tioga counties should move quickly in becoming a model county is because he received notification from Senator Seward that the Chairman of the Public Service Commission has requested NYSEG to sit down and discuss matters with Tompkins and Tioga counties. Ms. Kiefer suggested that the County try to get information on electric usage in Tompkins County from NYSEG now that the PSC has approved NYSEG's restructuring plan. Mr. Lane asked what response had come from the letters sent to municipalities, and was told that so far only one school district has expressed interest. Mr. Proto said the Farm Bureau asked if Tompkins County would like to pair up with them for purchasing power, noting Agway has put together a consortium to sell. Mr. Todd asked for the Committee to explain why New York State rates are so high. Report from the Library Improvement Committee Mrs. Schuler, Chair, reported the Committee is waiting for its next charge from Board Chair Mink. She said Board members should soon be receiving answers to questions that were raised to staff. Mrs. Schuler said she will be distributing copies of an article that appeared in the Binghamton Press and Sun Bulletin relating to the Binghamton Library. Report from the Human Services Building Committee Ms. Blanchard reported the Committee will hold its last meeting on April 2. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met on March 5 and heard an educational report from ACC Telecom. They brought a high level team to Tompkins County to discuss several issues. When asked what they saw for the future they said they did not see wireless as a solution for the future, but a temporary solution. Mr. Evans said the meeting scheduled for today was cancelled and will be rescheduled. The next meeting will be at 3 p.m. on March 19. At that meeting Digital Equipment will be speaking to the Committee about their experiences. On March 26 the Committee will hear again from Time Warner Cable. Mr. Evans reported the Ithaca Net Conference will be held at Ithaca College on Saturday, March 21. Report from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, reported the Committee met on March 10. He said the subject of the County's role of supporting community celebrations is being discussed by the Committee. Mr. Stein said the Committee has received three requests for funding and anticipates several more. The Committee has begun a process of establishing guidelines for these funds and will bring those guidelines to the full Board for approval. He said a list of local celebrations that occur has been compiled. He will be distributing this list to Board members, and•asked that they identify any additions or deletions before the next meeting on April 21. 93 March 17, 1998 Mr. Stein responded to a question raised by Ms. Kiefer at the last meeting and said the Convention and Visitors' Bureau pays to place brochures in service areas along the New York State Thruway works out very well. Report from the Parking Committee Mr. Winch, Member of the Committee, asked Board members to submit their daily parking surveys that were distributed last week. Approval of Minutes of February 24, 1998 It was MOVED by Ms. Blanchard, seconded by Mr. Proto, and unanimously adopted by voice vote by members present to approve the minutes of February 24, 1998 with the corrections submitted by Representative Kiefer. MINUTES APPROVED. Approval of Minutes of March 3, 1998 It was MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present to approve the minutes of March 3, 1998 as corrected. MINUTES APPROVED. Unfinished Business Mr. Lane reminded Board members that the Chamber of Commerce breakfast will be held at the Royal Court restaurant tomorrow at 7:30 a.m. Adjournment On motion the meeting adjourned at 8:03 p.m. 94 April 7, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives; Excused - 2 (Representatives Blanchard and Evans). Presentation of Proclamation(s) Chair Mink presented the following proclamations: Community Banking Month, April 1998, to Pam Wait of the Tompkins County Trust Company; Child Abuse Prevention and Sexual Assault Awareness Month in Tompkins County, April 1998, to Sonja Bouvier, Educator for the Child Sexual Abuse Project; Crime Victims' Rights Week in Tompkins County to William Benjamin, Deputy County Administrator; and Federation of New York Insurance Professionals Week in Tompkins County April 26 - May 3, 1998. Ms. Mink said this proclamation would be forwarded to the appropriate person. Representative Lane presented a proclamation declaring Community Development Week in Tompkins County April 6-12, 1998 to Edie Spaulding, President of the Ithaca Board of Realtors; Karl Heck, Community Economic Development Specialist; and Becky Bilderback, Executive Director of Better Housing for Tompkins County. Mr. Lane read the following statement: "U.S. HUD Secretary Andrew Cuomo has declared this week National Community Development Week, in honor of the 24th anniversary of the Community Development Block Grant program, Tompkins County and local towns have received $9 million from this program since 1991, while the City of Ithaca has received an additional $7 million during the same time. The County money has resulted in the financing of 75 mortgages for first-time homeowners without a single default or foreclosure, the provision of water service to over 100 homes, the rehabilitation of 150 houses, and the creation of over 100 jobs in Tompkins County so far. Small Cities funds have had a direct impact on over 400 households in the County during the past seven years. Three representatives of the County program are here on behalf of Tompkins County Community Development Week. Edie Spaulding has been the Chair of the Tompkins County Homeownership Program Oversight Committee since 1996, and represents the Ithaca Board of Realtors on the Committee. Ms. Spaulding is a Realtor with Audrey Edelman and Associates, and has been active in Tompkins County real estate for 10 years. She was recently named Realtor of the Year for 1997 by the Ithaca Board of Realtors. The Homeownership Program Oversight Committee has a variety of private and public sector members on it. Those members are: Becky Bilderback, Executive Director of Better Housing for Tompkins County James Hanson; Commissioner of Tompkins County Planning Department H. Craig Miller, Vice President for Mortgage Services, Tompkins County Trust Company 95 April 7, 1998 Jane Schafrik, Licensed Salesperson, Century 21 Wagner Realty David Squires, Tompkins County Director of Finance Stuart Stein, Tompkins County Board of Representatives. Becky Bilderback has been the Executive Director of Better Housing for Tompkins County since 1981, when the agency was founded. In working with the County Small Cities program, Better Housing has provided direct assistance to Tompkins County residents for the housing rehabilitation and homeownership Programs, and provided all services under budget and in a timely manner. Better Housing has also applied for State funding to enhance similar programs in the community, increasing the amount of work which can be completed. Karl Heck has been the lead administrator for the Small Cities program since 1991 as the Planning Department's Administrative Coordinator and Community/Economic Development Specialist. During that time, the program has expanded from one 8400,000 housing rehabilitation grant to 18 grants totaling approximately S9 million, as well as broadening to all areas available under the CDBG program". Chair Mink introduced Del Bleiler and Ruth Young, Legislators from Schuyler County. Privilege of the Floor bathe Public Melissa Wilson, student at Ithaca I-ligh School, said several students are in attendance to fulfill a requirement of a government participation class. Faye Gougakis, City of Ithaca resident, stated she is very concerned about the Cornell lake -source cooling project. She said she feels it is very important that the County Board get involved and require a second opinion on this project. Jane Marcham, Chair of the City's Budget and Administration Committee, spoke regarding the proposal by the State to exempt college textbooks from sales tax. Ms. Marcham thanked the County for keeping the City informed on this subject. Ms. Marcham stated under the State's proposal, the City would lose 8154,000. This amount is equal to two percent of the City's property tax levy. She said when she contacted State representatives about this she was told that the State intends to increase revenue sharing by two percent to make up the shortfall; however, this would only amount to 830,000 -- not close to what the City would lose. She said the proposal was not well -considered and a look was not taken at how it would impact localities and college towns. Debra Pierce, Member of the Living Wage Coalition and a human services worker in Tompkins County, spoke about the need for human service workers to earn a livable wage. Ms. Pierce said she is trying to raise awareness that human services workers often work in very volatile and vulnerable conditions, and are not receiving a livable wage. She has a copy of the Alternative Federal Credit Union 1996 study, and she earns less than what was found necessary for a single person, and she has a 15 -year old son. She said she hopes the County will consider this issue. Carl Feuer, Member of the Livable Wage Committee of Justice For All, said over the next few weeks and months, the Board can expect to hear a lot more on the subject of livable wages. He said there are several human services workers employed throughout the County who are not earning a livable wage. Mr. Poyer stated there are people in the community who are concerned about the working poor and want the community, employers, and the County Board to try to do something about it. He asked that the County take a leadership role on this issue. Privilege of the Floor by Board Members 96 April 7, 1998 Mr. Stein, District No. 5 Representative, displayed GIS (Geographic Information System) maps that are now being produced by the MPO (Metropolitan Planning Organization) in the Planning Department. He said the maps are very well done and this is the first time Tompkins County has been able to produce topography and other types of maps. Mr. Koplinka-Loehr, District No. 11 Representative, announced during April 15-19, Tompkins County will host an international figure, Koigi wa Wamwere. He is a former Kenya prisoner and ran for the presidency of Kenya last December. He is visiting Tompkins County to thank its residents for all they did to advocate for his freedom. Mr. Koplinka-Koehr urged everyone to meet him and take part in the tribute. Mrs. Schuler, District No. 4 Representative, announced a "Walk Out of Poverty" WaIk-A-Thon will be held on April 19 in downtown Ithaca. Anyone interested in signing up should call 273-3507. Mrs. Schuler also reported on an April issue of"Governing" regarding a story about Auburn and how they dealt with factories leaving the City. Mr. Lane, District No. 14 Representative, spoke of the recent death of Leona Cotterill. Ms. Cotterill resided in Dryden and contributed a lot to the community; her most recent gift being the Bicentennial Fountain. Mr. Lane said Ms. Cotterill was a marvelous lady who worked very hard and cared deeply for her family and the Town of Dryden. Resolution(s) Added to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Urging the Modification of Regulations to Extend Medicaid Payments to Reimburse Eligible Hospice Residents Expressing Opposition to Rescission of Local Sales Taxes on College Textbooks Authorization to Execute Contract for Pharmacy Benefit Services Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairman permission to withdraw the following resolution(s) from the agenda: Acceptance of enhanced HIV Education and Outreach Grant and Budget Adjustment - Health Department Chair's Report and Appointment(s) Chair Mink provided the Library Improvement Committee with a new charge. That Committee is to refocus their work and make a recommendation on a site to the full Board by July 1. Report from the County_Administrator Mr. Heyman reported the County 's Administrative Policy Manual will soon be placed on the County's web page and will be available for viewing by the employees and the public. He said the County's Internet access has been down for the past couple of days; however, he expects it to be fixed soon. Mr. Heyman complimented Wendy Skinner, Public Information Coordinator, for her work on the latest issue of "County News". Report from the County Attorney 97 April 7, 1998 Mr. Theisen reported the case brought against the County by Nadine Perry was dismissed as having been brought too late. Report from the Finance Director Mr. Squires said he placed a report in Board members' mailboxes on the recent bond sale. He said it was very successful and he is particularly surprised by the savings the County will realize in 1999. He said most projects will be saving 20 percent on debt service than was what projected last year. Another report distributed to Board members relates to the foreclosure auction that will take place on April 30 at the Biggs B Conference Room. At the present time there are six properties that are owner - occupied. Resolution(s) and Appointment(s) Approved Under the Consent Agenda It was MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to approve the following resolution(s) under the Consent Agenda: RESOLUTION NO. 83 - CORRECTION OF TAX ROLL - TOWN OF DANBY ( NEW YORK STATE ) MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, this Board is informed that parcel 19.-1-14, assessed to Robert H. Lieberman was acquired by New York State on August 20, 1997. On February 12, 1998, per Real Property Tax Law 534 New York State determined that the parcel was taxable for all but county purposes, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee and in accordance with Section 558 of Real Property Tax Law, That the entry for County Taxes on the 1998 tax roll be expunged, RESOLVED, further, That the amount of $26.13 be charged back to the County of Tompkins. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 84 - CORRECTION OF TAX ROLL - CITY OF ITHACA (76.1-2.2) MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, this Board is informed that an error has been made in the 1998 Tax Roll for the City of Ithaca; namely 76-1-2.2 was not deleted when it was split into two separate parcels, and WHEREAS, the lien of such tax cannot be enforced, now therefore be it RESOLVED, on recommendation of the Governmental. Operations Committee, That the entry on the tax roll be expunged in accordance with Section 558 of Real Property Tax Law, RESOLVED, further, That the amount of $65.27 be refunded and charged back to the County of Tompkins. SEQR ACTION: TYPE 1I-20 Approval of Appointment(s) Under the Consent Agenda It was MOVED by Mr. Koplinka-Loehr, seconded by Ms. Davis, and unanimously adopted by voice vote by members present; to approve the following appointment(s) under the Consent agenda: 98 April 7, 1998 911 Operations Committee Joseph Vitale - New York State Police Representative — Term expiring December 31, 1998 Ronald Clark - Ithaca College Representative - Term expiring December 31, 1998 Advisory Board on Indigent Representation Nancy Schuler - Board Member Representative - Term expiring December 31, 2000 Cayuga Medical Center Board of Directors John Elliott - Term expiring April 31, 2001 Library Board of Trustees Lee Miller - Term expiring December 31, 2002 Community Mental Health Services Board Substance Abuse Sub -Committee Ronald Schoneman - Community Member Representative - Term expiring December 31, 1998 Community Mental Health Services Board Mental Retardation/Dev. Disabilities Subcommittee John Brooks - Community Member Representative - Term Expiring December 31, 1999 Environmental Management Council Karen Hagedorn - Town of Ithaca Representative - Term expiring December 31, 1999 Barbara Ebert - City of Ithaca Representative - Term expiring December 31, 1999 Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met on March 24 and had discussion of the S.W.A.P. (Service Work Alternative Program) and its relationship with the Department of Social Services. The essence of that discussion was that people are being supervised by crew supervisors, not probation officers. This was in response to a letter from Assemblyman Luster regarding mixing people in the S.W.A.P. program with people in the Welfare to Work program. The Committee also approved a resolution regarding a problem with fire and arson investigation. In the event of fire and arson, dispatchers and fire chiefs now have a clear policy to follow. Mr. Meskill reported on STOP -DWI arrests from the beginning of the year through March 14; statistics show the program is successful. Mr. Meskill reported the Public Safety Building Space Committee met yesterday and said the bunks are ready for the Buildings and Grounds Division to install them. The Committee took a tour of the administrative and road patrol side of the building. The Committee will meet again in two weeks. At the request of Ms. Kiefer, Mr. Meskill will arrange a tour of the facility for Board members. Report and Presentation of Resolution(s) from the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported the Committee met on March 26 and received an update on the Youth Bureau's comprehensive planning and resource process. The Committee approved guidelines so they could adjust their outreach to community groups that will be applying for them. The guidelines will be available for review in the Board Office. Mr. Proto reported Tompkins County is a semifinalist in the $75,000 integrated planning grant from the State. The grant will be an opportunity to plan, fund, and implement services to children, youth, and families. Nancy Zahler, Youth Bureau Director, will keep the Committee up to date on this. Lauren Austin, Human Rights Director, was also in attendance and updated the Committee on Human Rights Commission activities. The Committee suggested that the. Office do outreach to the Landlords Association. A report was also given on the Human Services Cabinet proposal. A copy of the Committee's goals have been circulated at Chair Mink's request. Mr. Proto announced in recognition of this week being Public Health Week and Hospital Week there will be a 99 April 7, 1998 Health Fair at the Pyramid Mall; the main focus will be rabies and health care for children. Mr. Proto reported a representative from President Clinton's office will not be able to attend the first part of a public meeting on April 14 relating to the Ithaca College Racism Conference. The next Committee meeting will be April 23. RESOLUTION NO. 85 - BUDGET ADJUSTMENTS - VARIOUS DEPARTMENTS MOVED by Mr. Proto, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Health, Human Services and Education Committee, the Governmental Operations Committee and the Public Safety Committee, That the Director Of Finance be directed to make the following budget adjustments on his books: HEALTH. HUMAN SERVICES AND EDUCATION COMMITTEE Office for the Aging (#29) Revenue Acct Title Amt Approp Acct Title(s) 6777 43808 State Revenue $1,7361 6777 54491 Subcontracts Explanation: Revenue increase for Community Services for the Elderly Program (CSE) permits increase in subcontract. Office for the Aging (#30 Revenue Acct Title Amt Approp Acct Title(s) 6776 44772 Federal Revenue $161 6776 51000 Salary 6776 44772 Federal Revenue $40 6776 58800 Fringes 6776 44772 Federal Revenue $2,658 6776 54491 Subcontracts Explanation: Revenue increase for Title III -C. permits increase in subcontract. Office for the Aging (#31 Revenue Acct Title Amt. Approop Acct Title(s) 6798 44772 Federal Revenue $750 6798 5100 Salary 6798 44772 Federal Revenue $250 6798 58800 Fringes Explanation: Increase in Federal funding for Long Term Care Ombudsman Program permits salary converge to reflect actual time. Office for the Aging (#35) Revenue Acct Title 6796 44772 Federal Revenue Amt Approp Acct Title(s) 1,000 6796 1 51000 Salary Explanation: Revenue increase permits increase in salary allocated to WRAP (Weatherization, Referral & Packaging Program) to cover actual hours. Assessment (#33 Revenue Acct Title Amt Approp Acct Title(s) 1355 42665 Sale of Equipment $3,900 1355 54412 Travel/Training 1355 41250 Assessors Fee $1,500 1355 54412 Travel/Training Criminal Justice (#34) Revenue Acct Title Amt A ro Acct 3990 43389 State Aid $3,072 3990 54400 Explanation: State Aid received for Alternative to Incarceration. SEQR ACTION: TYPE II -20 100 Title(s) Program Expense April 7, 1998 RESOLUTION NO. 86 - URGING MODIFICATION OF REGULATIONS TO EXTEND MEDICAID PAYMENTS TO REIMBURSE ELIGIBLE HOSPICE RESIDENTS Moved by Mr. Proto, seconded by Ms. Davis, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 222 of 1997, urged New York State to extend Medicaid payments to eligible residents of the hospice residences for room, board, and custodial care, is still relevant and even more true now, and WHEREAS, hospice services are still not available in homes for those who live alone, and WHEREAS, the Hospicare residence continues to provide high quality care to terminally ill clients who live alone, and WHEREAS, there is a need in the Ithaca community and all of New York State for this service, and WHEREAS, individuals receiving Medicaid desire and deserve this service, and WHEREAS, hospice services are currently less costly than hospitalization, nursing home care and other forms of institutionalized care, and WHEREAS, Medicaid regulations still do not permit funding for room, board, and custodial care for residents of such facilities, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education Committee, That the Tompkins County Board of Representatives urges our State Legislature, the Governor of the State of New York and our Congressmen to work to modify the Medicaid regulations to extend Medicaid payments to reimburse eligible residents of hospice residences for room, board, and custodial care. SEQR ACTION: TYPE 1I-20 Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on April 2. At that meeting the Committee discussed giving Cornell renewed permission to enter the Airport property on the northeast side of the runway so that they can continue monitoring the remediation work with the chemical disposal site that is on the other side of the road. He said before they encapsulated their site there was a plume of chemicals that was moving into the environment. They believe they have stopped any more chemicals from entering the slope and continue to monitor the area. They are also in the process of monitoring a low- level radioactive waste burial site. Although that is a separate portion of land from the chemical site, it still affects the Airport property because the property is downslope from those sites. The Committee also granted Cornell renewed permission to put some wells in and monitor what is happening in the groundwater in that area. The RFP for the Household Hazardous Waste Facility is in the Board Office and is available for review by Board members. Mr. Todd said the Committee approved a landscaping contract for the next three years for the exterior and interior of the Airport; the Committee also approved an RFP to have a consultant see what they can find out about other carriers coming to the Airport. The next meeting will be April 16 at 9 a.m. Mr. Meskill said five years ago the County hired three additional people at the Airport for landscaping and lawn maintenance and would like information on why the County is now contracting for these services. RESOLUTION NO. 87 - ABANDONMENT OF A PORTION OF BROOKTONDALE ROAD TO ADJOINING LANDOWNERS MOVED by Mr. Todd,seconded by Mr. Stein. 101 April 7, 1998 Mr. Proto said he owns the property that adjoins the property in this resolution and requested permission to abstain from voting. Chair Mink granted Mr. Proto permission to abstain. Mr. Lane said he did not support this in Committee because he feels in the spirit of cooperation, the Town of Caroline should be contacted since this is an area in the downtown commercial area of Caroline. Mr. Todd said this was supposed to be done; however, he has not heard from staff. Mr. Joseph said this land has been used by Brooktondale residents for parking purposes, and thinks the space should continue to remain available for parking. Mr. Proto said a new Post Office has been built and will be opening in May. There will be parking available to the public at that location. Mr. Proto said there is a maintenance cost involved in this property. It was MOVED by Mr. Lane, seconded by Ms. Kiefer, to postpone action on this resolution until a response is received from the Town of Caroline. A voice vote on the motion to postpone resulted as follows: Ayes - 12, Noes - 0, Excused - 2 (Representatives Blanchard and Evans); Abstentions - 1 (Representative Proto). MOTION CARRIED. RESOLUTION NO. 88 - AUTHORIZATION OF A SUPPLEMENTARY AGREEMENT WITH C&S ENGINEERS FOR ADDITIONAL SERVICES IN CONNECTION WITH RUNWAY REHABILITATION (PHASE II) - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. Mr. Todd noted the rebidding of this contract saved the County approximately $1 million. WHEREAS, the County rejected the sole bid for the Runway Rehabilitation (Phase 11) project due to excessive cost, and WHEREAS, it became necessary to investigate the reasons for the excessive costs and revise the construction documents accordingly, and WHEREAS, the budget for the additional work is as follows: FAA Share (90%) Account No. 5610.4592 $12,600.00 NYSDOT ( 5%) Account No. 5610.3592 $ 700.00 PFCs ( 5%) Account No. 5610.5031 $ 700.00 Total Account No. HT5610.9239 $14,000.00 RESOLVED, on recommendation of the Public Works Committee, That the supplementary agreement with C&S Engineers for $14,000.00 be and hereby is approved and that the County Administrator is authorized to execute the required documents. SEQR ACTION: TYPE 1I-20 Report from the Economic and Workforce Development Committee Mr. Koplinka-Loehr, Member, reported the Committee has not met since the last Board meeting. The next meeting will be April 14 at 1:30 p.m. At that meeting the Committee will discuss the County's long-range economic development plan for the County, and progress on the Welfare to Work plan. Mr. Koplinka-Loehr said in early March Mary Pat Dolan, Commissioner of Social Services, held a very proactive informational meeting on Welfare to Work. He said that meeting was an exceptional coordination of all the community players and hopes it will continue. 102 April 7, 1998 Mr, Proto said at the last Board meeting a resolution was adopted relating to transportation for clients to methadone treatments. He reported he met with Representative Blanchard, Mary Pat Dolan, Alice Cole, and Bart DeLuca and will bring options back to the committee. Report and Presentation of Resolutionjs) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee met on March 26 and received updates on the computerization and GIS projects, and everything is moving forward on schedule. The Committee reviewed proposed bylaws from the PEF (Partners for an Electronic Future), and had an in-depth discussion on procedures connected with the Land Policy. The Committee also received a presentation from the Human Services Cabinet. A special meeting will be held April 22 at 9:15 a.m. The next regular meeting will be April 23'd. RESOLUTION NO. 89 - PROGRAM RECONFIGURATION - RE -ASSIGN ELECTRONIC FUTURES COMPONENT OF INFORMATION TECHNOLOGY SERVICES TO COUNTY ADMINISTRATION MOVED by Ms. Davis, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Operations and Budget and Personnel Committees, That the Electronic Futures component of the Information Technology Services Division shall be a component of the Department of Administration, RESOLVED, further, That the Director of Finance be and hereby is authorized to make whatever changes are necessary in the 1998 Budget to accommodate this change. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chairman, said the Committee's business is reflected in resolutions that appear on the agenda. He requested an executive session to discuss union negotiations. RESOLUTION NO. - ESTABLISHING MEETING DATES FOR 1999 BUDGET REVIEW MOVED by Mr. Joseph, seconded by Mr. Meskill. Mr. Proto said he would like to see more meetings scheduled in the evening. He said evening meetings are easier for those who work during the day and gives the public a greater opportunity to attend. Mr. Meskill spoke in opposition of a majority of meetings being held in the evening. He said the public does not usually attend budget committee meetings. He noted the proposed schedule calls for two budget meetings to be held in the evening and the budget committee has never met in the evening since he has been on the Board. He said there is no way to satisfy the schedules of all Board members. Following a lengthy discussion, the resolution was withdrawn. Mr. Joseph was directed to take the resolution back to committee and come up with a schedule that contains a better balance of morning, aftemoon, and evening meetings. Mr. Meskill asked Kathy West, Deputy County Administrator, to take a look at the actual times and days meetings were scheduled over the last three years and distribute the information to him. RESOLUTION NO. 90 - EXPRESSING OPPOSITION TO RESCISSION OF LOCAL SALES TAXES ON COLLEGE TEXTBOOKS 103 April 7, 1998 MOVED by Mr. Joseph, seconded by Mrs. Schuler. Mr. Lane said he feels we should be lobbying the State to restore revenue sharing, otherwise counties will have to look at raising property taxes. Mr. Winch said he would like to know whether the local schools were included in efforts to have this tax removed. He suggested that we get in touch with the sponsors of this bill and have them forward any letters of support they received for this from local educational institutions for this. Mr. Joseph said this will have a bigger impact on Tompkins County than most counties throughout the State. A voice vote on the resolution resulted as . follow: Ayes - 13, Noes - 0, Excused - 2 (Representatives Blanchard and Evans). RESOLUTION ADOPTED. WHEREAS, Tompkins County has learned that the New York State Legislature's General Budget Conference Committee has endorsed a tax cut package that includes rescission of the state and local sales taxes on college textbooks, and WHEREAS, Tompkins County is home to an estimated 25,000 college students out of a total population of 96,000 (1995 Census Bureau estimate) and will therefore feel a negative fiscal impact from this rescission out of any proportion to other counties in New York State, and WHEREAS, an analysis of college textbook sales in Tompkins County has produced an estimate by the office of the County Administrator of an ongoing net revenue loss to County government of $258,000 per year (1.46 percent of the County property tax levy), to the City of Ithaca of $154,000 per year, (equivalent to 2 percent of the property lax levy) and to the towns and villages of Tompkins County of $46,550 per year, and WHEREAS, this loss of sales tax revenue may be compounded effective December 1, 1999, by the loss of sales tax revenues on clothing and footwear (previously estimated at 3 1/2 percent of County real property taxes), and WHEREAS, any county with a high proportionate number of college students also contains a disproportionately high percentage of exempt real property which increases the rate of real property taxes for owners of taxable property, WHEREAS, all proposals to exempt specific items from sales taxes have the potential to affect certain counties or regions of New York State in ways dramatically different than they affect other counties or regions, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That the Tompkins County Board of Representatives strongly opposes rescission of local sales taxes on college textbooks and urges its Assembly member Martin Luster and its Senators James Seward and John R. Kuhl to work diligently to prevent this rescission, and RESOLVED, further, That this Board urges the State of New York not to propose nor institute any further item -by -item sales tax rescissions without careful analysis and notification of the impacts of these rescissions throughout New York State.• SEQR ACTION: TYPE 11-20 RESOLUTION NO. 91- AUTHORIZATION TO EXECUTE CONTRACT FOR PHARMACY BENEFIT SERVICES MOVED by Mr. Joseph, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. Ms. Kiefer asked about contract length and was told it is for one year, with a 30 -day cancellation provision. She also inquired about any need to check with our employee unions, and was told that had been considered. WHEREAS, subscribers in the Blue Cross Blue Shield of Central New York (BCBS/CNY) Tompkins County group have been receiving prescription drug services from Diversified Pharmaceutical Services, Inc., through their affiliation with BCBS/CNY; and WHEREAS, a thorough review of proposals shows significant savings can be realized by contracting with a specialty vendor for these services, now therefore be it 104 April 7, 1998 RESOLVED, on recommendation of the Budget and Personnel Committee, That the County Administrator or his designee be authorized to execute an agreement with Eckerd Health Services of 620 Epsilon Drive, Pittsburgh, PA 15238 for both its retail and mail order pharmacy services, RESOLVED, further, That the contract is for one year with a 30 -day escape clause. SEQR ACTION: TYPE II -20 Report from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be April 9 at 9 a.m. At that meeting the Committee will discuss having a meeting with adjoining counties to talk about sales tax. Report and Presentation of Resolution(s) from the Electric Power Committee Mr. Stein, Chairman, reported the Committee continues to work on establishing a contract with consultants for electric power. He said he will distribute copies of the proposed agreement next week and urged Board members to review and understand the document. He said in the next week he expects to have a general description of where Tompkins County is and where it is going relative to electric power. Mr. Stein said the Committee is moving forward with its discussion on aggregation of electric power. He said he and Representative Blanchard attended a meeting Iast week in Albany with the Public Service Commission, NYSEG, and advocates for low income energy customers. He said the County's consultant is putting together information so the County can enter the initial phase of purchasing of electric power on the open market. It is expected this will save Tompkins and Tioga counties money in the social services area. This will also provide Tompkins County the opportunity of taking the first step in the aggregation process. He noted the only counties doing this in New York State are Tompkins and Tioga counties. Mr. Stein reported that the Public Utility Law Project (PULP) believes retail wheeling direct to residential customers is not legal under New York State Law, and has instituted a court challenge. If they are right, the New York State legislation may have to deal with this. RESOLUTION NO. 92 - TO CONTINUE THE AGREEMENT TO RETAIN A ELECTRIC POWER CONSULTANT MOVED by Mr. Stein, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the State of New York has begun a program to deregulate the electric power industry in the State, and WHEREAS, the County's Electric Power Committee has expressed a need to have professional assistance in monitoring negotiations and having advice on how to respond if and when appropriate, and WI-IEREAS, the Tioga County Electric Power Commission wishes to continue a working partnership with Tompkins County in its explorations concerning electric power, and WHEREAS, the County contracted with the firm of Salemi, and Boyd through December 1997, and the agreement has provided useful and important services to the County, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committees, That the firm of Salerni and Boyd be retained to continue to provide monitoring services for the period of January 1, through May 3I, 1998, • RESOLVED, further, That the sum of money to be paid to the consultants shall be a sum of $1,000 per month for the period January 1, through March 31, 1998, and $1,500 per month for the period April 1, through May 31, 1998, from Account No. 1684.54442 with the understanding that half of this amount will be reimbursed for these services by the Tioga County Legislature. 105 SEQR ACTION: TYPE 11-20 April 7, 1998 Report from the Library Improvement Committee Mrs. Schuler, Chair, reported the Committee met on April 1 and will meet again on April 16 at 10:30 a.m. At the April 1 meeting, Janet Steiner, Library Director, distributed copies of the projected staffing needs for the Public Library. Ms. Steiner has been requested by Representative Kiefer to prepare a breakdown of staffing needs if the facility were to be one, two, or three floor buildings. The Committee also spent time discussing branch libraries and criteria for selecting sites for a library. Mrs. Schuler said if any Committee member has a change to the list of criteria they should submit those changes to Cathy Covert by April 10. Report from the Leadership Council Ms. Mink, Chair, reported at the April 2 meeting the Council approved a new membership resolution. She said the position of Vice Chair of the Council was created and she will speak more about that when the resolution comes before the Board. Ms. Mink said she spoke to middle managers in the Public Works Department last week at a quality training session. She said the quality efforts are moving forward and savings are starting to be realized. Report from the Human Services Building Construction Committee Ms. Mink, Chair, reported the Committee met on April 2 and will be meeting again to finish decommissioning the building. She said the time capsule will be placed in the building and sealed on April 9 at noon. Report from the Electronic Future Committee There was no report from this Committee. Report from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be April 21 at 9 a.m. At that meeting he expects to finish work on guidelines for allocating celebrations money. He reminded Board members to submit a list of celebrations in their towns and villages. Mr. Stein said at that meeting the Committee will also be reviewing recommendations for grants from the ABTD (Advisory Board on Tourism Development). Mr. Stein also reported that the first elder hostel was held in Tompkins County last week. It was run by staff at the Chamber of Commerce and it went very well. Two other hostels will be held in 1998. Approval of Minutes of March 17, 1998 It was MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to approve the minutes of March 17, 1998 as submitted. MINUTES APPROVED. Recess Chair Mink declared recess from 7:37 p.m. - 7:47 p.m. Executive Session 106 April 7, 1998 It was MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to enter into executive session at 7:47 p.m. to discuss union negotiations. The following resolution was adopted in executive session: RESOLUTION NO. 93 - RATIFICATION OF BARGAINING AGREEMENT CIVIL SERVICE EMPLOYEES ASSOCIATION, BLUE COLLAR UNIT MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the County Negotiating Committee appointed by the Chair of the Board, That the bargaining agreement between Tompkins County and the Civil Service Employees Association, Blue Collar Unit, for the years 1998, 1999, and 2000 is hereby ratified. SEQR ACTION: TYPE II -20 The meeting returned to open session at 7:54 p.m. Adjournment On motion the meeting adjourned at 7:54 p.m. 107 April 21, 1998 Diane Shumbley, Rehabilitation Counselor with Lakeview Mental Health Services (formerly H.O.M.E.S.) spoke and said she has been employed with this facility for seven years, making her the highest paid direct -care staff in Ithaca. She said she is a college graduate and earns only $8.65 an hour. Ms. Shumbley said since she has been employed with this agency the turnover rate has been one-third of the direct -care staff each year. She said one of the major factors in this high turnover rate has been low wages and lack of raises. Ms. Shumbley asked the Board to support higher wages for human services workers in Tompkins County. She said these workers provide quality services and there is a need to have a wage structure that attracts staff that is knowledgeable. Peg Unsworth, Ithaca resident and Member of Justice for All, spoke of the recent death of Alice Cook. Ms. Cook died at the age of 94 in February; she had worked her entire life for pay equity, maternal bill of rights, and .decent working conditions for both men and women around the world. Ms. Unsworth said she hopes the Board will encourage fair pay and good benefits to human services workers in Tompkins County to show its regard for their work and to maintain pride in the community. Chuck Hurlbut, West Hill resident, spoke regarding the Cornell lake -source cooling project. Mr. Hurlbut said a large number of his fellow citizens are deeply troubled by this project. He requested that the Board pay close attention to public apprehensions and give serious considerations to the concern that has been expressed. He said he finds it ironic that Cornell University, a world-renowned advocate of conservation, ecology, and environmental causes, has allowed this plan to be formulated. He said Cornell knows there are other available alternatives. Mr. Hurlbut asked who would be responsible for cleanup of the project if it is unsuccessful. He said if the project is successful, then other large facilities may implement. similar procedures, and asked how much abuse Cayuga Lake can handle. He said final approval of this project should not be allowed without public participation, and asked for a public referendum Privilege of the Floor by Board Members Ms. Blanchard, District No. 1 Representative and Chair of the Economic and Workforce Development Committee, responded to comments made by Mr. Criss under Privilege of the Floor by the Public. Ms. Blanchard said she has reported to this Board and the Committee a few times about the proposed workforce development center. She said the center is conceived of as a resource for employers, employees that are looking for better jobs, and public -assistance clients. She said this is a center that will serve the entire community, including the people that have to meet the Welfare to Work challenge. It pulls together a number of resources that are now located at multiple sites that are not electronically linked or have other ways of communicating among each other. The project was supported by the Workforce Development Board, which is a subcommittee of Tompkins County Area Development and principally staffed by private industry people. She also said it was unanimously supported by a three - county private industry council. Ms. Blanchard said the two exciting aspects of this is that it does not require a lot of new staff and will be self-sufficient after two years. Ms. Blanchard said' there has been a lot of news circulating about the center, and said there will be a public response period and she will keep the Board informed as to when that will be. Mr. Joseph, District No. 12 Representative, spoke of the recent visit to Ithaca by Koigi Wa Wamwere, one of the leaders of the Kenya pro-democracy movement. Mr. Joseph said last week he attended a dinner where he spoke. At that dinner he learned of the role Mr. Koplinka-Loehr played in the efforts to free Koigi Wa Wamwere from prison and prevent execution. Mr. Joseph said Mr. Koplinka- Loehr was one of the major organizers of those accomplishments. Mr. Joseph expressed the County's admiration and thanks for his efforts. Mr. Joseph said he also learned that people from other countries who are involved in struggles for freedom and democracy still look to the United States for help. He said this was a surprise to him because the brutal dictatorship Koigi Wa Wamwere is fighting against is supported by American military aid and is widely regarded as one of America's friends in Africa. Mr. Joseph said it was at Comell that 109 April 21, 1998 Koigi Wa Wamwere acquired his dream of freedom and democracy, listening to Martin Luther King and Robert Kennedy, that inspired him to go back and lead the fight in his own country. Mr. Joseph said although at times it does not appear to be on the right side in international affairs, America still teaches its children about justice, democracy, freedom, and said these are the noble ideals that America stands for. Mr. Joseph said that while our government does not always live up to these ideals, it is still something that most people expect of our government. He said when people find out that the American government is not living up to the high ideals it stands for the result is anger and outrage. He said this anger and outrage is the highest expression of patriotism, and what continues to give him hope in his country and faith in the American people. Mr. Todd, District No. 6 Representative, said a very misleading headline appeared in today's issue of the Ithaca Journal entitled "Zoning debate heats up Lansing." Mr. Todd clarified that this is the Village of Lansing , not the Town. He urged the Ithaca Journal to define whether the article pertains to a town or village. Mr. Meskill, District No. 15 Representative, reported on April 14 there was a serious two -car accident at the intersection of Perry City Road and Route 96. He said the County Highway Department was working nearby and reported the accident via their radio. Mr. Meskill said employees of that Department, Todd VanOrman and Mike Krauss, worked to alleviate the dangerous situation until emergency personnel arrived. He said there was a fuel spill and Mr. Krauss spread dirt over the gas to prevent the opportunity for that fuel to travel to another vehicle which was still occupied by a passenger. Mr. Meskill conveyed the community's appreciation to Mr. Krauss and Mr. VanOrman. Mr. Proto, District No. 7 Representative, spoke regarding the Cornell Iake-source cooling project. He asked what role the Board has in this project. He asked to receive a summary of exactly what options this Board might have and at what point the Board should exercise them. Mr. Theisen said he would prepare this. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote the following resolution(s) were added to the agenda: Amendment of Capital Program, TCAT Public Transit Improvement Project Adoption of Guidelines for the Granting of Celebrations Funds For Celebration Funds to the Various Local Organizations Withdrawal of Resolution(s) from the Agenda Chair Mink gave Mr. Stein, Chairman of the Electric Power Committee, permission to withdraw from the agenda the resolution entitled To Approve Contract with Electric Power Consultants, Salerini and Boyd, Pertaining to Aggregation of the Market for Electric Power in Tompkins County. Chair's Report Chair Mink had no report. Chair's Appointment(s) Chair Mink appointed Jeffrey Carmichael to serve as Chairman of the Water Resources Technical Committee. Report from the County Administrator 110 April 21, 1998 Mr. Heyman reported on the State budget, and said the sales tax on textbooks legislation was adopted in the form he sent to Board members approximately two weeks ago. He said the changes to sales tax on clothing legislation were made with respect to the September holiday, January holiday, and permanent holiday of December 1, 1999. Mr. Heyman said there were substantial increases in CHIPS funding; however, he has not received information on the impact this will have on Tompkins County. Report from the County Attorney Mr. Theisen reported the McMann case is being dismissed by the federal judge. He said there was no criticism of the Depai tinent of Social Services and no finding of abuse. Report from the Finance Director Mr. Squires reported the foreclosure auction will be held on April 30 at 9:30 a.m. in the Biggs B Conference Room. Approval of Appointment(s)'IJnder the Consent Agenda It was MOVED by Mr. Proto, seconded by Mr. Todd, and unanimously adopted by voice vote, to approve the appointment of Theodore Jones to the Water Resources Council as the Town of Danby Representative with a term of expiration to be determined. Report from the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported the Committee will meet on April 23 at 11:30 a.m. At that meeting the Committee will receive a presentation from the Drop -In Children's Center on day care needs in Tompkins County, a presentation on Welfare Reform by the Human Services Coalition, and a • proposal to consider a local law relating to the sale of tobacco in Tompkins County. Mr. Proto reminded - Committee members to bring their goals and objectives. Mr. Proto announced on April 25 at 9 a.m. Congressman Hinchey is sponsoring a Women's Health Conference at the Women's Community Building. Chair Mink asked Committee Chairs to submit goals to Cathy Covert by the May 5 Board meeting. Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported. the Committee met on April 16" and had several interesting presentations. The Committee received a presentation by Arel LeMaro, Buildings and Grounds Supervisor, regarding a relocation of that Facility. He said the most logical location for that office would be near the Bostwick Road building. Mr. Todd said the Committee also received an interesting presentation led by Cheryl Nelson, Public Works Administration, about the quality efforts being undertaken in that Department, particularly the Highway Division. Other business conducted at that meeting is reflected in the resolutions that appear on the agenda. Mr. Todd said at the last meeting there was a resolution regarding a piece of property in the Town of Caroline. He said the Town of Caroline has • no interest in the property and the disposition of the property needs to go through the Planning and. Intermunicipal Coordination Committee. Ms. Kiefer suggested looking at whether it makes sense for a County division such as Buildings and Grounds, to consider relocating with a similar division in the City where similar work gets done. Ms. Blanchard said she contacted the City Planning Department to follow up on some of the suggestions that were made and they did not have any additional sites to offer. She said the City does not have a comparable division; they have moved more towards a system of having their buildings and grounds operations taken care of by the particular division that is being served. She said a written report has been 111 April 21, 1998 received from the Town of Ithaca Planning Department about the Bostwick Road site and she has passed this on to William Mobbs, Commissioner of Public Works. RESOLUTION NO. 94 - AUTHORIZING A CONTRACT FOR ADMINISTRATION AND INSPECTION SERVICES - RUNWAY OVERLAY (PHASE II) - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, a contract for construction of the Runway Overlay (Phase II) was awarded to Santaro Industries Inc., on March 3, 1998, and WHEREAS, it is necessary for a suitably qualified engineering firm to oversee the runway overlay construction and provide various administrative services, in accordance with Federal Aviation Administration (FAA) requirements, and WHEREAS, C&S Engineers are currently the Airport engineers, having been selected for a multi-year period, according to FAA procedures outlined in FAA Advisory Circular No. 150/5100-14C, and WHEREAS, an Independent Fee Estimate (IFE) was duly conducted by Shumaker Consulting Engineers of Vestal, New York, in keeping with FAA requirements, and said IFE considers the contract amount to be fair and reasonable for the anticipated work, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be and hereby is authorized to execute a contract with C&S Engineers of Syracuse, and that the budget for said administration and inspection services is: FAA Share (90.0%) Account No. $162,331.20 NY State Share ( 5.0%) Account No. $ 9,018.40 Local (PFCs) ( 5.0%) Account No. $ 9,018.40 Total Account No. $180,368.00 RESOLVED, further, That the Finance Director is hereby authorized to advance monies for these services until reimbursement is received from FAA, NYSDOT and Passenger Facility Charges (PFCs). SEQR ACTION: TYPE II -20 RESOLUTION NO. 95 - AUTHORIZING A LICENSE TO ENTER - CORNELL UNIVERSITY CHEMICAL DISPOSAL AND RADIATION BURIAL SITES - CONTINUED REMEDIATION AND EXPLORATION WORK AT TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, the County of Tompkins signed consecutive Licenses to Enter for Cornell University to install and maintain groundwater wells and to install and maintain an underground collection system in connection with contamination emanating from their chemical disposal and radiation burial sites, and WHEREAS, the most recent License to Enter is set to expire on May 15, 1998, and there is a continuing need to inspect and maintain said groundwater wells and to undertake further exploration of the area downstream from the two sites, and WHEREAS, Cornell University has a need to sink additional groundwater wells on airport property because the contamination appears not to have been contained by the original collection system, and WHEREAS, said remediation and monitoring is likely to be necessary for several years, now therefore be it RESOLVED, on recommendation of the Public Works Committee, that the County Administrator be and hereby is authorized to sign a License to Enter for a period of three (3) years, commencing on May 16, 1998, to allow such work to take place, 112 April 21, 1998 RESOLVED, further, That maps of well locations of pollution plumes, data, and reports continue to be timely filed at the locations to be agreed upon as necessary among the County Airport Manager, Planning Department, Environmental Health staff, and Cornell University, namely, the Airport, the Division of Environmental Health, and the Tompkins County Planning Department. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 96 - AMENDMENT OF CAPITAL PROGRAM, TCAT PUBLIC TRANSIT IMPROVEMENT PROJECT MOVED by Mr. Todd, seconded by Mr. Lane. Mr. Todd noted this resolution is for the purpose of buying four medium-size buses for $270,000 and will be paid for by 100 percent State funds. A voice vote on the resolution resulted as follows: Ayes — 15, Noes — 0. RESOLUTION ADOPTED. WHEREAS, an additional need for replacing up to four (4) medium duty, 24-passgenger buses has been identified, now therefore be it RESOLVED, on recommendation of the Public Works and Capital Program Committees, That the Capital Program (Account HA5625.9239) is hereby amended to increase the approved spending for bus purchases by $270,000 with the source of these funds being 100 percent State funds, SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the Committee met on April 14 and authorized the sale of four surplus buses by TCAT. The Committee received a monthly report from Tompkins County Area Development on economic activities that included a report on the strategic plan, the Workforce Development Board, the Business Innovation Center, and other business retention and expansion activities. A copy of that report will be made available to all Board members. Ms. Blanchard said the Committee also received copies of a new Tompkins County profile which has been developed by TCAD; this has been distributed to all Board members. The Committee received an update on the proposed electric -power low-income assistance program that NYSEG has proposed to the Public Service Commission as part of the deregulation settlement agreement. She said there was discussion on the child assistance program which Tompkins County has been authorized to participate in if it chooses. A decision will be made on this at the May meeting. Ms. Blanchard updated the Board on the continued authorization that was given last year for food stamps for legal immigrants, and said the program is being used; however, it has expended only half of what was budgeted. As part of Welfare Reform, families and single individuals in the Safety Net category are required to meet certain obligations. She said Tompkins County residents are greatly exceeding the required participation rates; families in particular are exceeding requirements by a substantial percentage. She announced the Workforce Development Board will meet on April 24 at 3 p.m. The next regular Committee meeting will be May 12. Ms. Blanchard said Chair Mink had submitted a request for consideration of Tompkins County as a stand-alone service delivery area for job training programs and•funds. The Committee has been holding meetings with Private Industry Council colleagues in Broome and Tioga counties, and it looks like permission will be requested for Tompkins County to move into a transition phase with a goal of placing the administrative control of JTPA funds back in Tompkins County. At the May 12 meeting the Committee will be discussing in detail the funding authorization for the IDA for the Cornell lake -source cooling project. Ms. Mink asked Ms. Blanchard to obtain a follow-up to the Chamber of Commerce's TCAD- hosted "Buy Local" event. Mr. Proto said in the 1970's the Chamber of Commerce had a committee called the "Buy in Tompkins Exponents". As one of the outreach programs, Cornell Cooperative 113 April 21, 1998 Extension was included. He suggested contacting Charles Schlough at Cooperative Extension because one of the economic development items that came out of the Agriculture and Farmland Protection study was to enhance local buying of agriculture products into the food institutions. He said Mr. Schlough may have information that would be useful to the Committee. RESOLUTION NO. 97 - AUTHORIZING CONTRACTS WITH ALPHA HOUSE AND THE ALCOHOLISM COUNCIL OF TOMPKINS COUNTY TO PERFORM ASSESSMENTS OF PUBLIC ASSISTANCE RECIPIENTS AND APPLICANTS TO DETERMINE WHETHER THEY REQUIRE TREATMENT FOR ALCOHOL OR OTHER SUBSTANCE ABUSE PROBLEMS MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote. Ms. Blanchard said this resolution is for assessment and not treatment. WHEREAS, the Welfare Reform Act of 1997, Social Services Law, Section 117 and 131 and the NYCRR Section 351.2 (I) require the Department of Social Services to undertake certain activities with regard to Alcohol and Substance Abuse screening, assessment and rehabilitation for applicants and recipients of public assistance, and WHEREAS, these assessment and treatment services must be performed by professionals who bear an alcohol and substance abuse counselor credential, currently in good standing, issued by the Office of Alcoholism and Substance Abuse Services in accordance with Section 19.07 (d) of the Mental Hygiene Law, and • WHEREAS, both Alpha House and the Alcoholism Council of Tompkins County are licensed by New York Sate to provide assessment and treatment services, and employ staff who meet the credentialling requirement, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Department of Social Services is given authority to enter into agreements with Alpha House and the Alcoholism Council of Tompkins County for the performance of Employability Assessments, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1998: BUDGET ADJUSTMENT REVENUE: A6010.53610 State Reimbursement $26,413 APPROPRIATION: A6010.54442 Professional Services $26,413 SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 98 - AUTHORIZATION FOR THE DEPARTMENT OF SOCIAL SERVICES TO CONTRACT WITH THE PROBATION DEPARTMENT FOR EXPANDED PROVISION OF WORK EXPERIENCE SLOTS THROUGH ITS SERVICES WORK ALTERNATIVES PROGRAM (SWAP) MOVED by Ms. Blanchard, seconded by Mr. Meskill. Ms. Kiefer asked why the program is for only six months. Mr. Meskill said the reason for this term is to perform an evaluation of the program and see whether it should continue. He said the initial review shows the program is working well. Ms. Schuler said one concern is that some people feel a third entity should be running this program rather than the Probation Department. Mr. Meskill noted that Probation Officers do not supervise the work crews; separate individuals are hired to do this. Mr. Joseph said he does not feel this title of the person is the issue; the issue is that someone who is on welfare is being placed in a Probation program because they are on welfare. He said some very good things have been reported about this program; and in this case the negatives and positives need to be weighed. 114 April 21, 1998 A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the Department of Social Services has received a Federal WORK NOW grant in the amount of $28,500 to provide for the development of additional work experience slots for eligible clients, and WHEREAS, the Department of Probation has very successfully provided such work slots in the past through its Service Work Alternatives Program (SWAP) program, and is prepared to expand that program's capacity to supervise and transport additional clients, and WHEREAS, the grant needs to be expended by the end of the current Federal fiscal year, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Administrator or his designee, establish a contract between the Depaituient of Social Services and the Probation Department from January 1, 1998 through June 30, 1998, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1998 to cover the term of the contract. • BUDGET ADJUSTMENT REVENUE: A6010.4610 Federal Reimbursement $28,500 APPROPRIATION: A6010.4442 Professional Services $28,500 SEQR ACTION: TYPE II -20 RESOLUTION NO. 99 — AUTHORIZATION TO SPONSOR SWARTHOUT COACHES, INC., FOR NEW YORK STATE TRANSIT OPERATING ASSISTANCE — TCAT CONSOLIDATION MOVED by Ms. Blanchard, seconded by Mr. Stein, and unanimously adopted by voice vote. WHEREAS, Tompkins Consolidated Area Transit (TCAT) desires to apply for New York State Transit Operating Assistance (STOA) through Tompkins County, thereby ending the duplication of work by the City of Ithaca, and WHEREAS, Tompkins County will serve as the sole applicant of state (STOA) funds for TCAT and its contracted services, and WHEREAS, Tompkins County already sponsors Tioga Transport, Inc., and GADABOUT Transportation Services, Inc., for STOA, and WHEREAS, to complete this reorganization Tompkins County needs to sponsor Swarthout Coaches, Inc., for state transit operating assistance of their contractual services in northeast Ithaca for TCAT, pursuant to Section 119r of the Transportation Law, and WHEREAS, Tompkins County's role as the sole applicant for state transit funds was included in the 1998 budget appropriation (A5630.54425), now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That Tompkins County will file for State Transit Operating Assistance on behalf of TCAT and contracted services including Swarthout Coaches, Inc., pursuant to Section 119r of the Transportation Law, RESOLVED, further, That Tompkins County will execute a Section 119r Agreement with Swarthout Coaches, Inc., to apply and receive state funds for contracted public transit services that are part of the TCAT System. SEQR ACTION: TYPE II -20 RESOLUTION NO. 100 — AUTHORIZATION TO APPLY FOR FEDERAL SECTION 5311 RURAL TRANSIT OPERATING ASSISTANCE GRANT FOR TCAT — 1998 MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote. 115 April 21, 1998 WHEREAS, the County of Tompkins is submitting a request for a grant of funds to the New York State Department.of Transportation and the United States Depai tment of Transportation, pursuant to Section 5311 of Title 49, Chapter 53, United States Code as amended, for a project to provide for public mass transportation service for TCAT Rural Transit to serve the City of Ithaca, and Towns of Ithaca, Dryden, Caroline, Danby, Newfield, Enfield, Ulysses, Lansing and Groton in Tompkins County, the Town of Covert in Seneca County, and the Towns of Berkshire, Richford and Newark Valley in Tioga County, to be operated by CU Transit, Inc., and Tioga Transport, Inc., in the amount of $73,755 for the 1998 fiscal year, and WHEREAS, the County of Tompkins and the State of New York have entered into a continuing agreement for a ten-year period which authorizes the undertaking of the Project and payment of the federal share identified as State Contract C002157, nowtherefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, that the Board of Representatives authorizes the Contracts Coordinator to act on behalf of the County of Tompkins to sign the annual grant application and to progress and complete the above named Project, RESOLVED, further, That the Contracts Coordinator is authorized to sign any • contracts or agreements between the County of Tompkins and any third party subcontractor necessary to complete the Project. SEQR ACTION: TYPE 1I-20 Presentation of Resolution(s) by the Arts,Culture, and Tourism Committee (report and another resolution can be found later in the meeting). RESOLUTION NO. 101 - FUNDING OF 1998 ADVISORY BOARD ON TOURISM DEVELOPMENT GRANTS MOVED by Mr. Stein, seconded by Mr. Proto. Ms. Kiefer said she found the background information provided to Board members this year very useful and a big improvement from last year. Mr. Koplinka-Loehr said he also appreciated the depth of rationale that was given; however, he cannot support the grants because his conclusions based on the rationale and criteria are different. Mr. Todd noted that of all items being funded, none are related to the biggest tourist attraction in Tompkins County — Cayuga Lake. A voice vote on the resolution resulted as follows: Ayes- 14, Noes — 1 (Representative Koplinka-Loehr). RESOLUTION ADOPTED WHEREAS, Tompkins County has a grant program for tourism development, and WHEREAS, the Tompkins County Advisory Board on Tourism Development has requested and reviewed grant applications for recommendation to the Tompkins County Board of Representatives through the use of a Grants Panel, and WHEREAS, such recommendations have been endorsed by the full Advisory Board on Tourism Development for transmittal to the Board of Representatives, now therefore be it RESOLVED, on recommendation of the Arts, Culture and Tourism Committee, That the following grants totaling $21,000 be approved: Cayuga Nature Center Fall Harvest Festival $2,500 Cornell Cooperative Extension Farm City Day $5,000 Historic Ithaca Old House Fair $1,500 Kitchen Theatre Playwright Festival $5,000 The RINK Girls Hockey Tournament $2,500 Trumansburg Chamber Festival of Lights $2,500 Community Arts Partnership Artists Market $1,000 Paleontological Research Institution Age of Fishes $1,000 RESOLVED, further, That one year contracts are authorized with the Kitchen Theatre and The RINK, as these projects will be implemented in 1999, 116 April 21, 1998 RESOLVED, further, That the County Administrator or his designee shall be authorized to sign any documents related to the aforementioned projects. SEQR ACTION: TYPE II -20 Report from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee has not met since the last Board meeting. The Committee has a special meeting scheduled for April 22 at 9:15 a.m.; the next meeting will be April 23 at 9:15 a.m. Ms. Kiefer said she received recommendations from the Parking Committee and asked what Board Committee this would be reviewed by. Chair Mink said the Budget and Personnel Committee will take action on those recommendations. Mr. Proto requested a copy of the revised land policy prior to the next Governmental Operations Committee meeting. Report from the Budget and Personnel Committee Mr. Joseph, Chairman, reported the Connnittee will meet on April 28 at 11:30 a.m. He asked as the expanded budget process takes place this year, that Board members think about what is being done in that expanded committee and to what extent there is duplication of what is done in program committees. He asked that Board members think about whether it would make sense to drop the program committee reviews. Mr. Joseph gave a report on a labor-management committee that existed last year and worked on health benefits issues. He said there was a need to clarify the role of this group and what it was suppose to accomplish. He said Paul Mayo, who represents the Sheriffs Deputies union, made a proposal to define the committee and what it is trying to accomplish. He said the committee will consist of representatives of each union, and management from Tompkins County, Tompkins Cortland Community College, and the Library. It will be an advisory committee to both the Board and unions and will come up with proposals that are communicated through all parties. Ms. Kiefer noted that last year that committee's representatives from the large unions did not share opinions because they did not want to "tip their hand"; she asked how this committee will be different. Mr. Proto noted that Tony DeMarco has said it is time to share information. Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee met on April 9. He said the National Resources Conservation Service will sponsor a meeting on June 29 and will bring in groups from other areas of the State who are working on similar projects. He expects elected representatives from the federal level to be present at that meeting. Mr. Lane said the Committee discussed the snow emergency alliance, and said a draft is almost complete. The Committee discussed the inter -county sales tax meeting that will be held on May 6 at 1 p.m. at the Ithaca -Tompkins Transit Center. Representatives from surrounding counties have been invited to attend the meeting to discuss implementation of the reduction of local sales tax on clothing and textbooks. Mr. Lane announced that May 15 is the deadline for the next series of commercial area grants. He reported Rebecca Lubin has resigned her position as Circuit Rider for the Planning Depai tcuent; she has accepted a position with the New York State Planning Federation. He said she has done a fine job for Tompkins County and will be missed. The scenic byway program reception will be held on May 7 at 5:30 p.m. in Seneca County. He noted Tompkins County has none except in Forest Home. Mr. Lane said the Committee continues to discuss consolidating youth services. At the next meeting on May 14 a representative from the State Youth Bureau will be present to discuss other 117 April 21, 1998 city/county youth service consolidations. That meeting will from 8 to 11 a.m., with a guest speaker at 10 a.m. RESOLUTION NO. 102 - APPROPRIATION OF 1998/1999 BUDGETS FOR THE ITHACA- TOMPKINS-COUNTY TRANSPORTATION COUNCIL MOVED by Mr. Lane, seconded by Mr. Stein, and unanimously adopted by voice vote. WHEREAS, Tompkins County serves as the Host Agency for the Ithaca-Tompldns County Transportation Council, the Metropolitan Planning Organization for the Ithaca -Tompkins County area, and WHEREAS, the County has a contract with the New York State Department of Transportation to provide funding for the Ithaca -Tompkins County Transportation Council through grants provided by the Federal Highway Administration and Federal Transit Administration, and WHEREAS, the Ithaca -Tompkins County Transportation Council has grant authorizations for its 1998/1999 fiscal year, beginning April 1, 1998 and ending March 31, 1999, in the amounts of $123,418 from the Federal Highway Administration and $30,444 from the Federal Transit Administration, and WHEREAS, the Policy Committee of the Ithaca -Tompkins County Transportation Council has adopted Resolution 98-2, APPROVING THE 1998-1999 ITIIACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL OPERATING BUDGET, which requests that the Host Agency (Tompkins County) take the appropriate actions to implement said operating budget, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the budgets for the Ithaca -Tompkins County Transportation Council, as presented in "ATTACHMENT A" to this resolution, be amended in the 1998 Tompkins County budget and that the County Comptroller be authorized to expend such funds for the period from April 1, 1998 through March 31, 1999. SEQR ACTION: TYPE II -20 ATTACHMENT A - RESOLUTION 102-98 1998-1999 ITCTC OPERATING BUDGET CODE ; r DESCRIPTION ' ' A 98N9FHWA l A8682' a 98/99 FTAI ! A8683 TOTAL .4959 REVENUES: FEDERAL AID $123,418 $ 30,444 $153,862 combined EXPENSES: SALARIES $ 83,035 $ 21,483 $104,518 .8800 FRINGE 20,344 5,264 25,608 .2206 COMPUTER EQUIPMENT 800 200 1,000 .2210 OTHER EQUIPMENT 0 0 0 .2212 FURNITURE & FIXTURES 437 0 437 .2230 COMPUTER SOFTWARE 200 100 300 .4302 OFFICE SUPPLIES 1,108 438 1,546 .4330 PRINTING 1,600 100 1,700 .4332 BOOKS/PUBLICATIONS 320 130 450 .4402 LEGAL ADVERTISING 500 0 500 .4412 TRAVEL/TRAINING 3,000 1,000 4,000 .4414 LOCAL MILEAGE 540 200 740 .4416 PROFESSIONAL DUES 350 200 550 .4424 EQUIPMENT RENTAL 3,400 0 3,400 .4425 SERVICE CONTRACTS 500 0 500 118 April 21, 1998 .4432 RENT 250 250 500 .4442 PROFESSIONAL SERVICE FEES 1,500 0 1,500 .4447 PRINTING SERVICES 0 0 0 .4452 POSTAGE SERVICES I,500 300 1,800 .4472 TELEPHONE 2,200 320 2,520 .4905 CENTRAL COST ALLOCATION 1,834 459 2,293 TOTAL EXPENSES $123,418 $ 30,444 $153,862 Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee will meet on April 28 at 9 a.m. He said the Public Safety Building Space Committee met yesterday and had a good discussion about what people want and expect with respect to this issue. He said Mr. Stevens, Jail Administrator, reported on the double-celling issue, and said installation should be complete today. Mr. Meskill said the Criminal Justice Advisory/Alternatives to Incarceration Board met on April 20 and discussed the Ithaca Drug Court. Mr. Meskill announced this is Crime Victim Awareness week and reminded the Board of efforts undertaken in the last two years because of the Criminal Justice Coordinator position. He said the County received a grant for $319,000 for a Violence Against Women Domestic Act Project; $25,000 in grants from the Crime Victims Board; $128,000 has been awarded for the Ithaca Rape Crisis Center; $95,000 has been approved for response in sexual assault cases; $11,000 approved for Sheriff's Department overtime training in relation to sexual abuse and violence issues; and two additional grants totaling almost $600,000 have been applied for. Mr. Meskill said the Criminal Justice Coordinator position has been a success for Tompkins County. Mr. Joseph said he has heard of several ways in which the Jail was not built to the design and blueprint specifications as it was suppose to be. He asked if the County has any recourse with the builder. Mr. Benjamin will look into this. Recess Chair Mink declared recess from 7:40 p.m. to 7:47 p.m. Report and Presentation of Resolution(s) from the Arts. Culture and Tourism Committee Mr. Stein, Chairman, reported the Committee met this morning and heard a report from the Convention and Visitors' Bureau regarding the first Elder Hostel that recently took place. He said very positive evaluations carne back from participants of the first Elder Hostel, and said two more are scheduled for this year. Mr. Stein said he will submit the Committee's goals to the Clerk and Chair of the • Board. At the meeting this morning the Committee discussed the Advisory Board on Tourism Development's recommendations and spent a great amount of time discussing the issue of local celebration funding. RESOLUTION NO. 103 - ADOPTION OF GUIDELINES FOR THE GRANTING OF CELEBRATIONS FUNDS (Resolution adopted May 19, 1998 and Rescinded by Resolution No. 309 of December 1, 1998) MOVED by Mr. Stein, seconded by Mr. Koplinka-Loehr. Mr. Stein stated that $15,500 was approved in the 1998 budget to be used towards funding of local community celebrations; $12,500 came from Room Tax and $3,000 from the General Fund. Mr. Stein reviewed the various approaches the Committee considered for allocation of these funds. He stated 119 April 21, 1998 the proposed recommendation is to base decisions for funding on the statement that the "funding commemorates a significant anniversary or milestone of the municipality or community organization" and noted this would preclude annual community event requests. Mr. Stein said this resolution was discussed and debated by the Committee. Following the defeat of several amendments, the resolution was passed by a 3-2 vote. It was MOVED by Mr. Meskill, seconded by Mr. Winch, to include the following wording: "The event is a traditional annual event recognized in the community/County (e.g. Annual Old Home Days, Ithaca Festival, etc. " There was a feeling by some Board members that the proposed recommendation narrows the pool of applicants down too far. Mr. Joseph said he feels further committee work is needed. He said the Committee has provided the Board with criteria to consider and a resolution to award funding that violates the criteria. It was MOVED by Mr. Lane, seconded by Mr. Proto, to refer this back to Committee. Mr. Todd said he feels too much time is being wasted on deciding how to allocate $15,000: He said he favors the option that allocates $1,000 to each Board member so they can decided which groups get funds within their district or municipality. He said he feels too much time is being spent on this issue and would support not funding any celebration. Ms. Blanchard said she supports this being returned to Committee, and said she has an option she would like to present if that happens. Mr. Winch said small communities have traditional events; rarely do they have anniversary events. He feels there needs to be a mix of annual and traditional events. Mr. Proto said allocating funds to community events is one of the few ways the County can recognize a community as a whole. He said he would also support further Committee work. Ms. Kiefer expressed concern that some communities have sent in funding requests while others were unaware this was happening. She thinks it was a mistake to raise expectations by accepting applications before criteria were in place. She feels more time needs to be spent on developing guidelines that will be useful in future years. Given the timing, perhaps this should be treated as a transition year, without guidelines. Ms. Kiefer said she is not sure the County should be using property tax dollars for this purpose. She thinks residents may prefer we not collect money from them through taxes and then redistribute it for this. She also noted that according to home -rule legislation, room tax monies are to be used in support of tourism, and doesn't think local celebrations fit that description. Mr. Lane said he feels this is a tourism element in the community, and has very little money coming from property tax. Mr. Koplinka-Loehr said he supports the narrow guideline; he wants to make sure requests are not received from regular events such as pancake breakfasts. He said he does not feel the Committee has any more information on which to base a decision than it had this morning. Ms. Mink said this is not the first time the issue of setting criteria for this purpose has been discussed. She said this did not get through the Planning, Education, and Development Committee last year because it is a very difficult and time-consuming issue. She said there no way to quantify it unless a very narrow criteria are set. The definition of a tourism event that is used by the Advisory Board on Tourism Development not only includes bringing people in from outside the County, but helping to support meaningful quality of life enhancers for people who are already here. A voice vote on the motion to refer back to committee resulted as follows; Ayes - 15, Noes - 0. MOTION CARRIED. 120 April 21, 1998 RESOLUTION NO. 104 - FOR CELEBRATION FUNDS TO THE VARIOUS LOCAL ORGANIZATIONS MOVED by Mr. Stein, seconded by Mr. Meskill. It was MOVED by Ms. Kiefer, seconded by Mr. Koplinka-Loehr, to separate each of the items contained in this resolution. Ms. Kiefer said she can support the request by the Enfield Fire Department because it is for anniversary celebration. A voice vote on the motion to separate resulted as follows: Ayes - 7 (Representatives Davis Kiefer, Koplinka-Loehr, Lane, Proto, Schuler, and Winch); Noes - 8 (Representatives Blanchard, Evans, Joseph, Meskill, Mink, Stein, Todd, and Totman). MOTION FAILED. It was MOVED by Mr. Winch, seconded by Ms. Kiefer, to Table this resolution until after the Board hears a report back from the Committee. A voice vote on the motion to Table resulted as follows: Ayes - 5 (Representatives Joseph, Kiefer, Koplinka-Loehr, Todd, and Winch); Noes - 10. MOTION FAILED. A voice vote on the original resolution resulted as follows: Ayes - 9, Noes - 6 (Representatives Joseph, Kiefer, Koplinka-Loehr, Schuler, Todd, and Winch). RESOLUTION ADOPTED. Mr. Koplinka-Loehr said his no vote is consistent with the criteria that the previous resolution proposed to establish. WHEREAS, the County Board has appropriated funds to assist communities and organization in Tompkins County with local celebrations, and WHEREAS, a request has been received from the Enfield Volunteer Fire Company, Inc., to assist with its celebration of its 50'" anniversary, and a part of the celebration will include a program to honor Gregory Kirchgessner, who recently passed away, and WHEREAS, a request has been received from the Lansing Fire Department to assist with its annual department carnival, and WHEREAS, a request has been received from the greater Ithaca Activities Center to assist with its annual Open House Festival, and WHEREAS, all three requests are for events that are scheduled to take place in May, 1998 which requires immediate action by the County Board, now therefore be it RESOLVED, on recommendation of the Arts, Culture, and Tourism Committee, That the following sums to be appropriated from Account A7550.54400 (Celebrations): Enfield Fire Department: $2,000 Lansing Fire Department: $1,000 GIAC: 400 SEQR ACTION: TYPE II -20 Report from the Electric Power Committee Mr. Stein, Chair, had no report. Report from the Leadership Council Ms. Mink, Chair, reported the Council will meet on May 7. Report from the Library Improvement Committee Mrs. Schuler, Chair, reported the Committee will meet on April 28. The Committee has established a regular meeting schedule; they will meet the second and fourth Wednesday of each month at 9:30 a.m. in the Sherman Peer Room at the Public Library. 121 April 21, 1998 Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will meet on April 23 at 3 Peer Room at the Public Library. Approval of Minutes of April 7, 1998 p.m. in the Sherman It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote to approve the minutes of the April 7, 1998 meeting with the corrections submitted by Representative Kiefer. MINUTES APPROVED. Adjournment On motion the meeting adjourned at 8:34 p.m. 122 April 21, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Announcement by the Chair Ms. Mink said she has received 25 cards from supporters of the Public Library. She said she received correspondence from Robert Gregory, Executive Director of the New York State Association of Counties in response to Tompkins County's resolution in opposition to exempt textbooks from sales tax. She said she is also in receipt of a resolution on this subject adopted by the City of Ithaca; Board members may obtain a copy of the resolution in the Board Office. Mr. Stein said he has spoken to Assemblyman Luster about this proposed legislation. He was told there will be further action on this by the State Legislature and there is a possibility that local option may be inserted into the bill. Ms. Mink said she was told by Senator Seward that there is funding available for distressed counties that have been severely impacted by this type of State mandate. Proclamation(s) Chair Mink presented the following proclamations: Suicide Survivors Day May 2, and Suicide Prevention Week May 2-9, 1998 to Kris Bertelson of Suicide Prevention Services; Support West End Business Week April 18 - 24, 1998 to Representative Blanchard Privilege of the Floor by the Public Calvin Criss, Ithaca, referred to a recent article in the Ithaca Journal regarding the creation of a labor department in Ithaca. Mr. Criss said he thought people on welfare were going to learn to help themselves. He spoke in opposition to creating any new buildings, hiring of additional employees, and any increase relating to the welfare system. Doria Higgins, Ithaca, spoke about the Cornell lake -source cooling project. Ms. Higgins said she does not feel the final environmental impact statement is an impartial, scientific research document. She said it is a very biased presentation of the facts. Stearns and Wheeler were hired to do the job and then they subcontracted four Cornell professors, all of whom were part of the technical review committee, to do the research for it. The first criticism she has of the FETA is that it does not look at alternatives. In a statement to the Department of Environmental Conservation, the EMC (Environmental Management Council) wrote: "the water quality of Cayuga Lake has declined over the past decade." The reply and the EIS says that statement is not supported by available data. Ms. Higgins said she swims daily in the Lake during swimming season and feels the water quality of the Lake has declined drastically in the Last few years. Ms. Higgins said she was in favor of the County issuing the IDA bonds so that the County could profit from the interest; however, she has changed her mind. She feels this is a moral and ethical decision and does not want the County to support it in any way. At this point the lake -source cooling project is an experiment with a hypothesis that has not yet been proved. She does not feel Cornell should be allowed to gamble with the Lake, and the Board should not support Cornell. 108 May 5, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives. Excused - 1 (Representative Todd). Privilege of the Floor by the Public Elizabeth Thorndike, Ithaca, spoke regarding the Cayuga Lake Watershed Network. She explained that the Network got started in the spring of 1997 with geographic representation from Cayuga, Seneca and Tompkins counties. People living in the Cayuga Lake Watershed recognized that communities in the Watershed would be at a decided disadvantage in regard to allocation of Clean Water, Clean Air Bond Act funds, compared to other Finger Lakes, if there was no organized citizens group to speak for the needs of the Cayuga Lake Watershed. Each of the other ten lakes has such a group. The Cayuga Lake Watershed is the largest in the Finger Lakes (722 sq. mile) and includes parts of five counties and 40 municipalities partially or wholly in the Watershed. It was recognized that a Watershed network could make a difference in stemming the rising tide of local property taxes by assisting multi- community collaboration, avoiding duplication of services and tying together environmental and economic partnerships. She said the people of the Cayuga Lake Watershed understand it to be vital to maintain and improve the ecological health, economic vitality and beauty of the Watershed environment. Doria Higgins, West Hill, spoke in opposition to Cornell's Lake Source Cooling project. She handed out copies of an earlier publication on thermal pollution of Cayuga Lake, and expressed concern about the cumulative impacts. She said she spoke at the Tompkins County Industrial Development Agency (IDA) public hearing last evening on this subject. She said the project will have a detrimental affect on the Lake and asked that the Board not authorize the issuance of bonds to support the project. Charles Hurlbut, Ithaca, spoke in opposition to Comell's proposed Lake Source Cooling project. He said he also addressed the IDA with his concerns at the public hearing last evening. He said he has a great deal of respect for Cornell; however, he feels they are not acting in the best interest of the Lake. He urged the Board not to authorize the issuance of bonds on this project. He asked why there is a funding request before the project has Town of Ithaca approval. Rich DePaulo, Town of Ithaca, spoke in opposition to Comell's proposed Lake Source Cooling project. He said he was surprised when he found out the IDA approached Cornell to finance a project that is still under public review. He said public process is not complete, and said residents of the County would not be rightly served if the County were to approve the issuance of bonds at this time. Fay Gougakis, Ithaca, spoke in opposition to Comell's proposed Lake Source Cooling project. She said many questions remain unanswered and many people are still coming forward with revelations on the problems and potential damage this project would have on the Lake. She asked who would be responsible for the damage that may happen to the Lake and said other alternatives have not been investigated. She urged the Board not to authorize the issuance of bonds on this project. Don Lifton, Town of Ithaca resident and member of Justice for All; commented on the County's Biennial Employment Plan. He said two years ago this Board adopted a bold and uplifting vision statement, and passed its first budget that contained a livable wage for every one of its employees; last 123 May 5, 1998 year the budget expanded that program on a pilot basis to agencies that the County subcontracts with. He said Justice for All is grateful this Board has established for its community a sense of vision and is now working towards implementing that vision. Neil Oolie, City of Ithaca, spoke in opposition to Comell's proposed Lake Source Cooling project. He said if this project is not going to have any affect on the lake, Cornell should use its own Beebe Lake. He opposed any taxpayer contribution to this project and urged the Board not to support the issuance of bonds on this project. He will be sending suggestions on the Employment Plan. Mary Travis, Human Services worker and member of the Local 2300, said she represents Cornell workers and service representatives in Tompkins County. She spoke in opposition to the low wages that are paid to human service workers. The average Cornell worker earns $15,000/year. She said as a taxpayer, she would like to see some of her money used to increase the wages of human service workers. Theresa Alt, City of Ithaca resident and member of Justice for All, spoke in opposition to low wages that are paid to human services workers. She said although the Board cannot affect all wages in the County, there are cases where impacts can be made. Ms. Alt said Justice for All will soon be coming to the Board with a proposal. Barbara Hedrake, Ithaca, spoke in opposition to Cornell's proposed Lake Source Cooling project. She said Cliff Callahan at the Department of Environmental Conservation in Albany grew up in Ithaca and went to Cornell. He knows the Lake very well and has great concerns about the project. She said she has given the phone number to Chair Mink and urged that Board members contact him before the voting on the issuance of bonds for the project. She also asked that language be added to the contract to give Cornell responsibility on cost accountability and how to prevent and remediate any problems. Privilege of the Floor by Board Members Mr. Proto, District No. 7 Representative, announced the Flag Day Parade will be held on June 14 at 2 p.m. A copy of the announcement will be in the Board Office. Any Board member who is interested in participating should let the Clerk know. Ms. Kiefer, District No. 10 Representative, referred to the handout from Doria Higgins entitled "Thermal Pollution of Cayuga Lane by a Proposed Power Plant". She said this was published by the Citizen's Committee to Save Cayuga Lake and although that organization does not exist anymore because it merged with another organization, it still exists through the Cayuga Lake Conservation Association whose aims are very similar to the Cayuga Lake Watershed Network. She said she hopes that the people involved in creating the Watershed Network will make the connection and suggested that they become one organization. Mr. Proto thanked the County Attorney's office for preparing the written material he requested on what the Board's role is in relation the Cornell Lake Source Cooling project. Mrs. Schuler, District No. 4 Representative, announced buttons and t -shirts for the Ithaca Festival are now on sale. The Festival will be held the first weekend in June. Presentation of Proclamations' Chair Mink presented the following proclamations: Independent Living Week in Tompkins County May 10-16, 1998 to Heather Dunbar of the Finger Lakes Independence Center 124 May 5, 1998 Mental Health Month in Tompkins County - May, 1998 to Kathy Wedge of Family and Children's Services Older Americans Month in Tompkins County - May, 1998 to John Erikson of the Office for the Aging Tourism Week in Tompkins County - May 3-9, 1998 Chair Mink stated May is Employee recognition Month and recognized Tim Joseph, Member of the Board, for five years of service to Tompkins County, and Scott Heyman, County Administrator, for twenty years of service. RESOLUTION NO. 105 - SINCERE COMMENDATION: SCOTT B. HEYMAN MOVED by Mr. Joseph and unanimously seconded and adopted by voice vote by members present. WHEREAS, Local Law No. 1 of 1969 created a position to serve and be directly responsible to the Board of Representatives, and WHEREAS, Scott B. Heyman is the second person to hold the position of COUNTY ADMINISTRATOR, which is regarded to be the most important office of the Charter and Code, and WHEREAS, Scott B. Heyman has served in three separate capacities during his tenure with Tompkins County: •Human Rights Investigator (8/7/78 — 9/11/83) •Deputy County Administrator for Administration (9/12/83 — 4/8/85) 'COUNTY ADMINISTRATOR (4/9/85 — 5/15/98) WHEREAS, Scott B. Heyman is advancing in another direction and is retiring from the position of COUNTY ADMINISTRATOR on May 15, 1998, now therefore be it RESOLVED, That Scott B. Heyman will be remembered as a leader in the Tompkins County Government quality service initiative known as "Partners for Quality", creation of the Tompkins Employees Daycare Center, implementation of Department Head meetings, countless policies and procedures in the Administrative Manual, creation of a Training Program with comprehensive training initiatives, creation of a Public Information program and a Risk Management program, Deferred Compensation, Flex spending accounts, and (soon) Voluntary Employee Benefit Accounts, and the employee newsletter "Corridors", all with the extraordinary spirit of cooperation and mutual gain of all those involved, and RESOLVED, further, That Scott B. Heyman has always supported the staff that supports County government, has been able to communicate and teach others, embodies professionalism and generates the desire in others to excel, and possesses the ability to hold two opposing ideas in mind at the same time and still function in a forward-looking way, and RESOLVED, further, on behalf of all the Board and staff of Tompkins County, That it has been a privilege and a pleasure to work with Scott B. Heyman and we wish to express our sincere appreciation for his exemplary service to his co-workers and to the citizens of Tompkins County, and RESOLVED, further, That we wish Scott and his wife, Linda, and the rest of the Heyman family the best for future years and we congratulate Scott and wish him further success in his new position as Director of Planned Parenthood of Tompkins County. SEQR ACTION: TYPE 1I-20 Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Sincere Commendation - Scott B. Heyman 125 May 5, 1998 Approval of Contract to Retain Electric Power Consultant Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairmen permission to withdraw from the agenda the following resolution(s): Appropriation from Contingent Fund - Sheriffs Department Authorizing a Public Hearing on Proposed Local Law No. b of 1998 - Amendment to Charter and Code, Article 2, Section 2.00 Mission Statement of the Board of Representatives Chair's Report and Appointment(s) Chair Mink had no report. Appointments) Chair Mink appointed Susan Blumenthal to the Library Improvement Committee representing the City of Ithaca. Report from the County Administrator Mr. Heyman had no report. He thanked the Board for the resolution adopted earlier. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director Mr. Squires distributed a copy of the 1997 Annual Report, and said it was filed with the State of New York last week. He said the towns and villages will be getting their sales tax payments next week; their portion is down by 12 percent. The County's portion, however, experienced a four percent increase in sales tax. Mr. Squires reported on the foreclosure auction that was held on April 30, and said copies of the details have been distributed to all Board members. He urged passage of the resolution on the agenda that relates to the properties. Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee RESOLUTION NO. 106 - INCREASE IN HOURS OF POSITION, DEPUTY COMMISSIONER OF PLANNING - PLANNING DEPARTMENT MOVED by Mr. Lane, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Commissioner of Planning has recommended that additional time be devoted to the completion of a number of administrative tasks, including work program development, budget preparation, along with meeting the schedules of priority projects, such as the Local Waterfront Revitalization Plan, the Cayuga Lake Scenic Byway, and the relocation of the NYSDOT facility, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That one position of Deputy Commissioner of Planning (88/283) labor grade Q(88) competitive class, be increased from 35.0 to 40.0 hours per week, effective immediately, through December 31, 1998. 126 May 5, 1998 RESOLVED, further, That no additional funding is needed for this change, in 1998. SEQR ACTION: TYPE II -20 Presentation of Resolution(s) from the Health, Human Services and Education Committee RESOLUTION NO. 107 - APPROPRIATION FROM CONTINGENT FUND - DROP-IN CHILDREN'S CENTER MOVED by Mr. Proto, seconded by Mr. Evans. Mr. Winch asked why $12,500 is needed from the Contingent Fund if a surplus currently exists in the Department of Social Services budget because of decreased caseloads. Mr. Heyman said it could be done; however, he does not think the Board had ever transferred money from one department to another like that. Mr. Meskill said this request from any other department in the County would be taken from rollover funds or it would be leveraged against those funds at budget time. He said it is his understanding that there is $20,000 available in rollover funds from the Human Services Coalition and would like the appropriation taken from there. Marge Dill, Executive Director of the Human Services Coalition, said the review committee will not know the exact amount of money left until February or March. The Committee reviews all agencies at the same time and does not allocate money out of their process. She said it would be unfair to other agencies for the Coalition to give this money to the Center without going through the review process. Mr. Joseph said what is at issue is not whether the Center needs the money, but where the money should come from. He said the Human Services Coalition has authority to recommend how the County should spend money; but cannot actually authorize spending. He urged the Board to support the resolution as presented because the Fiscal Policy says that any budgeting unit that receives a Contingent • Fund appropriation during the year has to lose their rollover eligibility for the same amount of money. He said this situation is different because it is not a County department, however, he thinks this can be reviewed at budget time. Ms. Blanchard said she was interested in Mr. Winch's comments and stated she would like the opportunity to look into funding this through another child care mechanism. A roll call vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Todd). RESOLUTION ADOPTED. WHEREAS, the New York State Department of Social Services has reinterpreted the staff/child ratio during naptime to require full staffing, and WHEREAS, this unanticipated mandate has resulted in an additional staffing cost of $12,500 for 1998, now therefore be it RESOLVED, on recommendation of the Health, Human Services, and Education and the Budget and Personnel Committees, That the Director of Finance is authorized and directed to appropriate $12,500 from the Contingent Fund, A1990, to the Drop -In Children's Center. SEQR ACTION: TYPE II -20 Presentation of Resolution(s) from the Budget and Personnel Committee RESOLUTION NO. 108 - ADOPTION OF PARKING PLAN FOR COURTHOUSE COMPLEX MOVED by Mr. Joseph, seconded by Mr. Stein. It was MOVED by Mr. Meskill, seconded by Mr. Lane, to delete the second WHEREAS: "WHEREAS, the said Parking Committee has previously enacted rules and regulations for the Human Services Building lots that did not require Board of Representatives approval and has now submitted a Parking Plan for the Courthouse Complex portions of which do require Board of Representatives 127 May 5, 1998 approval,"; and delete the sentence: "Data shows that five is the number of spaces most often needed at any one time by members required to do County business for more than two hours at a time." Ms. Kiefer said the Board is being asked to accept a report by a committee and doesn't feel the Board can change that report. A short roll call vote on the amendment resulted as follows: Ayes - 11, Noes - 3 (Representatives Joseph, Kiefer, and Koplinka-Loehr). MOTION CARRIED. It was MOVED by Mr. Lane, seconded by Ms. Kiefer, to Postpone this resolution to the next Board meeting. Mr. Proto asked how many spaces would be provided to the public. Mr. Winch said there is currently no public parking on this property and this plan does not add public parking. He said he has served on the Parking Committee and has heard their deliberations. He said this plan has been worked out through several meetings of the Committee and feels the trial period should be given a try. He said although the Budget and Personnel Committee removed the automatic gates being installed for the trial period, the Parking Committee felt strongly they should be put in place whether this plan works or not. They felt the enforcement provided by the gates is necessary to any plan. Mr. Meskill said he feels improved and increased signage needs to be put in place throughout the parking lot. Mr. Lane said he received a letter from Aurora Valenti, County Clerk, who had a compelling argument for the need by the County Clerk to have a parking spot. He said he would like to have more time to consider this resolution. Ms. Kiefer said there are housekeeping items that she thinks need to be fixed in the resolution; that is why she would support postponing this resolution. A voice vote on the motion to postpone resulted as follows: Ayes - 4, Noes - 10 (Representatives Joseph, Kiefer, Lane, and Proto); Excused - 1 (Representative Todd). MOTION FAILED. It was MOVED by Mr. Lane, seconded by Mr. Totman, to designate assigned spaces to the County Clerk and the District Attorney. Mr. Joseph said he feels the Parking Committee did a wonderful job with the task they were presented with. He spoke to the proposed amendment and said the less reserved parking spaces there are, the better the chance for open parking to work. Mr. Totman felt strongly that these individuals had a well -justified need for an assigned parking space. Mr. Winch said this question was raised and the Committee has not recommended assigning these spaces. A voice vote on the amendment resulted as follows: Ayes - 5 (Representatives Evans, Lane, Meskill, Proto, and Totman); Noes - 9 (Representatives Blanchard, Davis, Joseph, Kiefer, Koplinka- Loehr, Mink, Schuler, Stein, and Winch; Excused - 1 (Representative Todd). MOTION FAILED. Ms Kiefer said she does not like the way this resolution is being handled; however, will put her concerns with the document in writing and submit to Kathy Leinthall for the Parking Committee. It was MOVED by Mr. Lane, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present to add an additional RESOLVED: RESOLVED, further, That at the end of the trial 128 May 5, 1998 period the lottery system will be reverted back to unless a new plan is developed by the Parking Committee and approved by the Board. MOTION CARRIED. It was MOVED by Mr. Meskill, seconded by Mr. Totman, and unanimously adopted by voice vote by members present to change the sunset date from September 30, 1998 to October 7, 1998. MOTION CARRIED. Mrs. Schuler asked what evaluation tool will be used for the trial period; Ms. Leinthall said evaluation will be via "feedback." Mr. Proto reiterated his concern that this plan contains no allowance for public parking. Ms. Kiefer said her no vote reflects her feelings on the procedure this resolution followed, not on the trial period. A voice vote resulted as follows on the resolution as amended: Ayes - 11, Noes - 3 (Representative Kiefer, Proto, and Totman). RESOLUTION ADOPTED. WHEREAS, the Parking Committee was chartered and charged by the Leadership Council to review all parking availability and rules for employees and the public in downtown parking lots owned and used by Tompkins County in the Light of the opening of the Human Services Building, the loss of some available parking that had been used by Mental Health Building employees, and numerous ongoing problems with parking in the Courthouse Complex lots, and RESOLVED, on recommendation of the Budget and Personnel Committee, That the following portions of the Parking Plan for the Courthouse Complex that have been recommended for Board action are hereby adopted (sections cited refer to sections of the Parking Plan as submitted): PREAMBLE: All of the following are recommended to take effect on July 6, 1998. Further, they are recommended to sunset after a twelve week trial period, on October 7, 1998. All of the following decisions, likewise, are recommended to sunset after thirteen weeks. Both the Board of Representatives and the Parking Committee will need to take additional action to make this plan permanent; the thirteen -week period gives ample time for feedback and further decision-making. 3. a) Board of Representatives Parking — RECOMMENDATIONS: i) Board of Representatives - five (5) parking spaces shall be marked "assigned parking". Spaces numbered 50, 51, 52, 53, and 54). Additionally, each Board member shall be issued one parking placard for placement on the driver's side dashboard of his/her vehicle. In the event the Board member arriving for what (s)he anticipates to be an extended period of business cannot find one of the above five spaces vacant, the member can then park in one of the open, unassigned spaces, or in one of the seven (7) spaces designated for short-term parking located throughout the lots. Display of the parking placard will ensure that the member is not ticketed and towed while parked in a two-hour, short-term space. ii) "Assigned parking" spaces shall be labeled for members of the Board coincident with scheduled meetings of Board committees, or when it is known that members need spaces (i.e., during the budget review process). The number of spaces labeled will be the number that is known by Board staff to be needed at any particular time. 4) Enforcement of These Regulations: a) Registration of Employee Vehicles — Each employee will be required to submit the following information to the Personnel Department for each vehicle they own and use to drive to work. Said information shall be submitted to Personnel prior to distribution of any parking permit. iii) Make, year, color, and model of car; iv) Plate number of car. b) Parking Tags/Permits — All employees of the Courthouse complex shall receive a numbered parking tag for each vehicle owned by them. Said tag shall be displayed by hanging it from the rearview mirror. Any car found to be parked without a tag shall be considered to be parked without authorization. c) Alternate Enforcement xi) Any vehicle without a parking permit found to be parked in the Courthouse lots shall be ticketed and towed on order of the Personnel Commissioner or designee. xii) Any person whose vehicle has been towed shall be sent by all Courthouse complex employees to the security desk of the Main Courthouse to have any questions answered. 129 May 5, 1998 xiii) Any employee parking a vehicle with a parking permit in violation of these regulations shall be subject to discipline through normal County or State disciplinary procedures. xiv) The Commissioner of Personnel and designee(s) shall enforce and follow through on parking at the Courthouse complex and shall cooperate with the Buildings and Grounds Division and the Senior Civil Engineer as appropriate. xv) All issues of interpretation shall be handled by the Commissioner of Personnel on a temporary basis and referred as soon as possible to the Parking Committee for resolution. RESOLVED, further, That at the end of the trial period, the lottery system will be reverted back to unless a new plan is developed by the Parking Committee and approved by the Board, RESOLVED, further, That the remainder of the Parking Committee's report is accepted with the Board's thanks. SEQR ACTION: TYPE II -20 Recess Chair Mink declared recess from 7:41 p.m. to 7:53 p.m. Appointment(s) to Advisory Boards On motion and duly seconded and unanimously adopted by voice vote the following appointments were made: Joint Operations Committee - terms expire December 31, 1999 Chris Bums (east side), Adam Brown (east side), Gerard Ferrantino (west side), Pete Hughes (west side), and Lee Shurtleff (Fire Coordinator's Office) Community Mental Health Services Board Melissa Brous Tompkins County Youth Board Mary Ellen Bossack - Town of Dryden Report from the Public Works Committee Ms. Blanchard, Vice Chair, reported the contractor for Building C construction project should be out of the building by the end of the month and the Assessment section will be open and available for the Assessment Review meetings that are scheduled. She reported on CHIPS funding, and stated that adjustments are still being made as a result of final actions in Albany. She said as a result of concerns being raised by the Board, the Caroline property issue will be discussed at the next meeting. The next Committee meeting will be May 7, 1998. Report and Presentation of Resolution(s) from the Health, Human Services and Education Committee Mr. Proto, Chairman, reported the Committee met on April 23 and heard a discussion on the needs of the Drop -In Children's Center. He said it was apparent because of the need for childcare, a meeting of childcare providers needs to be convened. Marge Dill, Executive Director of the Human Services Coalition, will be setting this up. Ms. Dill provided the Committee with an update on Welfare Reform, and said all Board members should have received an abbreviated interim report. Irene Stein, Director of the Office for the Aging, gave the Committee a report on the newly created Human Services Cabinet. The next Committee meeting will be May 21. He said deer tick and rabies season is upon us and urged the public to stay aware of this. Mr. Winch said he read a very informative one-page brochure 130 May 5, 1998 on deer ticks at the Health Department and asked that the Board Office be provided with copies of the brochure on deer ticks so that members may educate themselves on the subject. RESOLUTION NO. 109 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 3 OF 1998 - REGULATING THE SELF-SERVICE SALE OF TOBACCO PRODUCTS MOVED by Mr. Proto, seconded by Mr. Evans. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 1 (Representative Totman); Excused - 1 (Representative Todd). RESOLUTION ADOPTED. Mr. Totman said he agrees that minors shouldn't be allowed to purchase tobacco products, but feels this is another way for government to tell people what to do. He said there is already a law in place that says persons under 18 cannot purchase tobacco. WHEREAS, to comply with Federal law prohibiting the sale of tobacco products to persons under 18 years of age, and to promote the health, safety and welfare of residents under 18 years of age it is desirable to regulate the self-service sale of tobacco products in Tompkins County, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education Committee, That a public hearing be held before the Board of Representatives in Board Chambers of the Tompkins Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, May 19, 1998 at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 3 of 1998 - Regulating the Self -Service Sale of Tobacco Products. At such time and place all persons interested in the subject matter will be heard conceming the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 110 - ACCEPTANCE OF ENHANCED HIV EDUCATION AND OUTREACH GRANT AND BUDGET ADJUSTMENT - HEALTH DEPARTMENT MOVED by Mr. Proto, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Health Department in collaboration with AIDSWORK of Tompkins County have applied to the New York State Department of Health and been awarded $15,000 for enhanced HIV education and outreach for the period of April 1, 1998 through December 31, 1998, and WHEREAS, the department intends to contract with AIDSWORK to increase HIV/AIDS outreach and education programs in Tompkins County via youth theater presentation, peer training and outreach and increased targeted outreach, now therefore be it RESOLVED, on recommendation of the Health, Human Services, and Education Committee, That the Health Department is authorized to accept said funds, RESOLVED, further, That the Department is authorized to execute any and all agreements necessary to complete this project, RESOLVED, further, That the Director of Finance is authorized to make the following budget adjustment on his books: REVENUE: A4016.43489 Other Health Income $15,000 APPROPRIATION: A4016.54442 Professional Services $15,000 SEQR ACTION: TYPE II -20 Report from the Economic and Workforce Development Committee 131 May 5, 1998 Ms. Blanchard, Chair, said the question came up during Privilege of the Floor by Board members about the Department of Social Services Employment Plan, and said this is response to a State mandate that requires counties to identify how they are going to meet the employment requirements in the Welfare to Work legislation. She said copies will be available in the Board Office. An informational and comment meeting will be held on May 6 at 4 p.m. in the fourth floor Conference Room. Ms. Blanchard announced appointments to the TCAT Board are complete; a meeting will be held May 20. All Board members will be invited to a very detailed presentation that will be made on May 20 by the consulting group that has been working on the Route, Fare, and Schedule Study. The next meeting will be May 12 at 1:30 p.m. Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee met on April 23 and discussed foreclosures, the land policy, and the STAR program. The next regular meeting will be May 21. A special meeting has been scheduled for May 27 to discuss the work plan. She said another meeting will be held to discuss the resolution that was withdrawn from the agenda entitled Authorizing a Public Hearing on Proposed Local Law No. b of 1998 - Amendment to Charter and Code, Article 2, Section 2.00 Mission Statement of the Board of Representatives. RESOLUTION NO. 111 - RESCISSION OF RESOLUTION NO. 126 OF 1994 - MEMBERSHIP OF THE LEADERSHIP COUNCIL (Amended by Res. No. 103 of 1999) MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 126 of 1994 established the membership of the Leadership Council, and WHEREAS, it is desirable to make certain changes in the membership of the Council, now therefore be it RESOLVED, on recommendation of the Leadership Council and Governmental Operations Committee, That Resolution No. 126 of 1994 is rescinded in its entirety and replaced by this resolution, RESOLVED, further, That the membership of the Leadership Council shall be comprised of and appointed by the following: Position Chair of the Leadership Council One Board member Long Range and Strategic Planning Two Department Heads Two "middle managers" (management employees who are not department heads Three CSEA White Collar Unit employees One CSEA Blue Collar Unit employee One Confidential employee One Employee Union of the Tompkins Sheriffs Department employee One Corrections Officers Union employee County Administrator Sheriff of Tompkins County Appointed by Chair of the Board of Representatives (must be the Chair or the Vice Chair of the Board) Chair of the Board Members of the Leadership Council Department Heads Middle managers CSEA White Collar Unit CSEA Blue Collar Unit Confidential employees Employee Union of the Tompkins County Sheriffs Department Correction Officers Union Not applicable Not applicable 132 May 5, 1998 RESOLVED, further, That the Leadership Council is authorized to determine the length of each of the term appointments above but no term shall be longer than two years and the terms shall be staggered so that approximately half of all term appointments expire each year. SEQR ACTION: Type II -20 RESOLUTION NO. 112 — AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 2 OF 1998 — AMENDMENT TO THE CHARTER AND CODE, ARTICLE 4 — DIVISION OF INFORMATION TECHNOLOGY SERVICES; ARTICLE 6 — DEPARTMENT OF FINANCE MOVED by Ms. Davis, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Operations Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, May 19, 1998, at 5:30 o'clock in the evening therefore concerning proposed Local Law No. 2 of 1998 — Amendment to the Charter and Code, Article 4 — Division of Information Technology Services, name change and Article 6 — Department of Finance, eliminating the provision of support services for duplicating, printing, and mailing to County departments. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 113 - AUTHORIZATION TO CONVEY TOMPKINS COUNTY FORECLOSED PROPERTIES MOVED by Ms. Davis, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. Mrs. Schuler asked what happened to properties identified as Unique Natural Areas and was told they were not auctioned. Mr. Meskill requested to be kept informed on the status of properties that were removed from the foreclosure List. and WHEREAS, by tax foreclosure proceedings, the County acquired certain parcels in the County, WHEREAS, contingent upon Board approval, said properties are to be conveyed by Quitclaim Deed, now therefore be it RESOLVED, That upon required payment in full, that the County Administrator be and hereby is authorized to execute said Quitclaim Deeds for all said parcels acquired through foreclosure proceedings. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Mesltill, Chairman, Public Safety Committee, reported the Committee met on April 27 and discussed several topics, including assigned counsel versus having a public defender. The Committee agreed to have a meeting with the various players in assigned counsel, the Public Safety Committee, and the District Attorney so that people can understand the information process. Mr. Meskill reported the Public Safety Building Space Committee met yesterday; a request for qualifications will be reviewed in June. He said the Committee may come forward with a request for funds to pay for a consultant to 133 May 5, 1998 perform a study of that building. Mr. Meskill gave an update on the double-celling and said that is moving forward. He said as of today Tompkins County should have no boarded -out prisoners. RESOLUTION NO. 114 - INCREASE IN HOURS - ASSIGNED COUNSEL (Amended by Res. No. 211 of 9/1/98) MOVED by Mr. Meskill, seconded by Mrs. Schuler. Ms. Kiefer asked if this increase in hours is only through the end of this year. Mr. Meskill said the Committee's intent was to reexamine this at budget time if the need will continue through next year. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Todd). RESOLUTION ADOPTED. WHEREAS, there has been an increase in the staff workload to: a. Create a "Brief Bank" for reference by attorneys b. Match up senior and junior attorneys for the mentoring program c. Computerize program information and WHEREAS, an increase in the number of standard hours worked by the two full-time positions in this department by 2.5 hours each would generate five extra hours each week to complete the additional tasks, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Personnel Committees, That the positions of Program Coordinator (13/670), labor grade M(13), competitive class, and Administrative Assistant (12/535), labor grade L(12), competitive class be increased from 35.0 to 37.5 hours per week effective immediately, and RESOLVED, further, That no additional funds are needed in 1998. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chairman, said the Committee's business is reflected in resolutions on the agenda. RESOLUTION NO. 115 - APPOINTMENT OF INTERIM COUNTY ADMINISTRATOR MOVED by Mr. Joseph, seconded by Mr. Meskill. Mr. Joseph stated that the salary figure that went out with the agenda was incorrect and the result of a clerical error. There was discussion on whether this salary should be at the working rate or the hire rate. There was a feeling by some Board members that the interim Administrator should not be earning a salary higher than the new Administrator would earn, while others felt Ms. West would be required to do her job as well as the Administrator's and should be compensated by receiving the working rate. It was MOVED by Mr. Lane, seconded by Ms. Davis, to amend the salary figure to the hire rate. A roll call vote resulted as follows: Ayes - 6, (Representatives Davis, Kiefer Koplinka-Loehr, Lane, Schuler, and Totman); Noes - 8 (Representatives Blanchard, Evans, Joseph, Meskill, Mink, Proto, Stein, and Winch); Excused - 1 (Representative Todd). MOTION FAILED. A roll call vote on the resolution resulted as follows: Ayes - 9, Noes - 5 (Representatives Davis, Kiefer, Lane, Schuler, and Totman); Excused - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, County Administrator Scott Heyman has notified this Board that his last day of regular work will be Friday, May 15, 1998, and WHEREAS, it is not yet known when this Board will appoint a permanent County Administrator, now therefore be it 134 May 5, 1998 RESOLVED, on recommendation of the Budget and Personnel Committee, That Kathy West is hereby appointed as Interim County Administrator at a salary of $81,152 per year, for a term to commence on May 18, 1998, and to conclude upon start of a permanent County Administrator. SEQR ACTION: TYPE H-20 RESOLUTION NO. 116 - AMENDMENT OF ADMINISTRATIVE POLICY 05-02, FISCAL POLICY WITH RESPECT TO l'HE REAPPROPRIATION OF UNSPENT FUNDS FROM PREVIOUS YEARS MOVED by Mr. Joseph, seconded by Mr. Meskill. A voice vote resulted as follows: Ayes - 11, Noes - 3 (Representatives Kiefer, Lane, and Proto); Excused - 1 (Representative Todd). RESOLUTION ADOPTED. WHEREAS, Policy 05-02 (Fiscal Policy), Section 5.06 Re -appropriation (Carryover or Rollover) of Unspent Funds from Previous Years states that it is the Board's intent to approve requests to re - appropriate unspent funds in order to (1) provide department heads with the flexibility to use funds wisely, regardless of arbitrary boundaries between budget years, (2) reward efficiency, and (3) not create incentives for "use it or lose it" spending, and WHEREAS, the lapse of time between the certification of residual funds from the prior calendar year and the use of those funds by departments is contrary to the intent cited by this provision of the Fiscal Policy, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That Administrative Policy 05-02, Fiscal Policy, is hereby amended to specify that where Rollover -eligible funding is available, and the department wishes to use this funding in their subsequent year's budget, that the spending be included in their Over -Target Request with the stipulation that Rollover -eligible funds be returned to the General Fund as an offset to the Over -Target Request, and RESOLVED, further, That Rollover -eligible funds stipulated as such be reported in a separate line -item within the program budgets, RESOLVED, further, That there be a process whereby departments may uniformly request use of their prior year surplus funds in the current year's budget, RESOLVED, further, That prior to the establishing of Fiscal Targets for the subsequent year's budget surplus funds may be requested for use in the current year's budget, RESOLVED, further, That surplus funds not specifically requested for use in the current year's budget will remain eligible for offsets against Over -Target Requests in the subsequent year's budget, RESOLVED, further, That the County Administrator coordinate the request and review process for departments who wish to use surplus funds in the current year's budget. SEQR ACTION: TYPE II -20 Report from the Arts, Culture, and Tourism Development Committee Mr. Stein, Chairman, reported the Committee will meet on May 12. At that meeting the Committee will continue its discussion on guidelines for community celebrations. Report and Presentation of Resolution(s) from the Electric Power Committee RESOLUTION NO. 117 - APPROVAL OF CONTRACT TO RETAIN AN ELECTRIC POWER CONSULTANT MOVED by Mr. Stein, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. 135 May 5, 1998 WHEREAS, the State of New York has begun a program to deregulate the electric power industry in the State, and WHEREAS, the County has the need to have professional assistance in analyzing the market for electric power and organizing an electric and gas alliance for purchasing electric power and gas, and WHEREAS, the Tioga County Legislature wishes to continue a working partnership with Tompkins County in establishment of such an alliance, now therefore be it RESOLVED, That the contract with the firm .of Salemi and Boyd identified as "Contract for Energy Consulting Services" dated May 5, 1998 which is on file with the Board Office is hereby approved, RESOLVED, further, That funds for services defined in the contract are available in Account No. 1684.54442 with the understanding that half of this amount will be reimbursed for these services by the Tioga County Legislature. SEQR ACTION: TYPE II -20 Report from the Electronic Future Committee Mr. Evans, Chairman, had no report. Report from the Human Services Building Committee Ms. Mink, Chair, reported the Committee will meet May 7 at noon. Report from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, announced a meeting with surrounding counties to discuss removal sales tax on clothing will be held May 6 at 1 p.m. The next regular meeting will be May 14 at 8 a.m. Report from the Leadership Council Ms. Mink, Chair, reported the Committee will meet 9 a.m. on May 7. Report from the Library Improvement Committee Mrs. Schuler, Chair, reported the Committee will meet the second and fourth Wednesday of each month at 9:30 a.m. in the Sherman Peer Room at the Public Library. She reported another 95 petition cards in support of the Library's needs have been received. Approval of Minutes of April 21, 1998 It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the minutes of April 21, 1998. MINUTES APPROVED. Executive Session It was MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to enter into executive session at 8:56 p.m. to discuss a personnel matter. The meeting returned to open session at 9:20 p.m. Adjournment On motion the meeting adjourned at 9:20 p.m. 136 May 19, 1998 Regular Meeting Public Hearing - Local Law No. 2 of 1998 - Amendment to the Charter and Code, Article 4 - Division of Information Technology Services; Article 6 - Department of Finance (Local Law filed at the end of these proceedings) Chair Mink called the first public hearing to order at 5:33 p.m. concerning proposed Local Law No. 2 of 1998 - Amendment to the Charter and Code, Article 4 - Division of Information Technology Services; Article 6 - Department of Finance. Chair Mink asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:33 p.m. Public }Tearing - Local Law No. 3 of 1998 - Regulating the Self -Service Sale of Tobacco Products (Local Law filed at the end of these proceedings) Chair Mink called the second the public hearing to order at 5:33 p.m. conceming proposed Local Law No. 3 of 1998 - Regulating the Self -Service Sale of Tobacco Products. Chair Mink asked if anyone wished to speak. Albert Smith, City of Ithaca resident and owner of the Shortstop Deli on Seneca Street, said he considers himself a responsible tobacco retailer. He does not oppose the proposed law, but has concerns with it. He said one concern is from an article in the Ithaca Journal a few weeks ago in which it was insinuated that the County Board is taking on tobacco retailers. Mr. Smith said he does not believe anyone willingly sells tobacco to kids. He spoke of the proposed fines and said he feels they are high and does not agree with fines being imposed on the retailer and not the clerk. Mr. Smith thinks the proposal does not go far enough and the only way that a significant change will occur is if it is made unlawful for underage kids to possess tobacco products. Lauren Monroe and Elizabeth, and Charlotte Anderson from Girl Scout Troop 1107, did a puppet presentation expressing concern for underage smoking. They spoke of the harmful effects of teenage smoking and asked that the Board adopt proposed Local Law No. 3 of 1998 - Regulating the Self -Service Sale of Tobacco Products. Betty Falcao, Director of the Health Planning Council, said the Council strongly supports proposed Local Law. No. 3 of 1998 - Regulating the Self -Service Sale of Tobacco Products. She said according to national data there are statistics that show an incredible amount of smokers began smoking during their teenage years. She said it is very easy for teenagers to get cigarettes and said anything the community can do to make tobacco less accessible would be a good thing. Sharon Glass, parent and former PTA Council President, explained the work the PTA has done to support a non -tobacco school district. She asked that the Board demonstrate its feelings that tobacco use is dangerous and support proposed Local Law No. 3 of 1998 - Regulating the Self -Service Sale of Tobacco Products. Bob Fitzsimmons, TST BOCES employee and retired Schuyler County Legislator, said he owns a market that does not sell tobacco products. Mr. Fitzsimmons said tobacco companies need new smokers and a lot of marketing efforts are targeted towards teenagers. He said the Ithaca City School District in November instituted a "no possession of tobacco" policy, which will be fully in force in September. He said the proposed Local Law will help to decrease smoking by teenagers. He said it is a small but important step in the right direction. 137 May 19, 1998 Faye Gougakis, City of Ithaca resident and member of the Ithaca Drug Task Force, said there is a serious problem in Ithaca with drugs and cigarettes. She also spoke of the tobacco companies and their marketing focus on teenagers. Ms. Gougakis said a message needs to be sent to the community that teenagers need to be educated about the dangers of smoking. Jean Rightmeyer, Coordinator for the Tompkins/Cortland/Cayuga Tobacco Control Coalition, spoke in support of proposed Local Law No. 3 of 1998 - Regulating the Self -Service Sale of Tobacco Products. She said Chautauqua County was first to pass this resolution and they have said it has not been difficult for businesses to comply and sales were not negatively affected. She said there has been a big decrease in the number of kids trying to buy tobacco products and an even larger decrease in the number of teenagers trying to steal tobacco products. Tony Bartos, owner of Chuck's Mobil, stated he agrees that something needs to be done about youth access to tobacco products. However, he said at the Mobil station, the packs of cigarettes are behind the counter. He said cartons are on display but kids do not buy cartons. Mr. Bartos said hiding tobacco is not the answer; he feels there needs to be a stern penalty for kids and their parents. Mr. Lane read a letter from Richard Clark, President of Dryden Food Mart, Inc. and a lifelong resident of Tompkins County. Mr. Clark feels the problem of shoplifting will not be addressed by the proposed Local Law. He submitted a copy of a survey that was done in Homer and Cortland High Schools on ways teenagers obtain cigarettes. Mr. Clark's letter states that in order to reduce and stop teenage smoking, people need to address the teenagers, not the retailers. No one else wished to speak and the public hearing was closed at 6:03 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Excused: 1 (Representative Schuler). Presentation by the Health Department Rosalie Fontana, Nurse at the Tompkins County Health Department, said the proposed Local Law is designed to reduce access to tobacco products by teenagers and children. She said it is a widely acknowledged fact that tobacco use is the number one cause of preventive death in the United States today. Ms. Fontana distributed graphs and referred to a publication entitled "Growing up Tobacco Free". She said a focus must be made on prevention if there is going to be a reduction in the lives lost and the dollars spent on tobacco -related diseases. She feels the one way to begin making a difference is to concentrate on helping young people never begin the addiction. John Andersson, Director of Environmental Health at the Tompkins County Health Department, spoke of how the proposed Local Law will impact retailers. He said other counties in the State have already adopted the law and have it in effect. Mr. Andersson said staff is already in place to enforce the law. RESOLUTION NO. 118 - ADOPTION OF LOCAL LAW NO. 3 of 1998 - REGULATING THE SELF-SERVICE SALE OF TOBACCO PRODUCTS (LOCAL LAW CAN BE VIEWED AT THE END OF THESE PROCEEDINGS) MOVED by Mr. Proto, seconded by Mr. Evans. 138 May 19, 1998 Mr. Proto said the proposed legislation is aimed at access to tobacco products. He said he is willing to take some of the comments that have been made and discuss them further with the Health, Human Services, and Education Committee. He asked that upon adoption of the resolution, copies be forward to State legislators in Albany. Mr. Winch said throughout the years he has heard several complaints from parents about young people smoking. He said this is a small step that he supports. Mr. Totman said he opposes children smoking. He said he has concerns with seeing kids on the street smoking and no one says anything to them. He feels the proposed Local Law is aimed at the retailers and not at the kids. He feels that this issue should be taken up by legislators in Albany. It was MOVED by Mr. Meskill, seconded by Mr. Joseph, to delete the following sentence in Section III: " However, this exemption does not apply to a bar located in a bowling alley or any other business in which, as determined by the Tompkins County Public Health Director, a significant portion of its clientele consists of people under the age of eighteen years." He said this phrase does not define what other businesses are; if those are identified in the future additional language can be added to the law. In response to Mr. Meskill's question, Mr. Theisen clarified that the section on violations and penalties pertains only to compliance with of the law, not whether or not tobacco is sold to a minor. There was discussion about postponing action on this proposed Local Law in order for the Health, Human Services, and Education Committee to take another look at the proposal and the comments that have been made at this meeting. Mr. Theisen said this change results in a requirement to hold another public hearing. Ms. Kiefer said she hopes more information can be provided at the next Health, Human Services, and Education Committee meeting on regulation of vending machines and whether the County has any authority to impose any penalties on possession by minors. She said she does not see any reason to schedule another public hearing at the next meeting because changes made at the next Committee meeting would not be in time; she suggested holding the public hearing at the second Board meeting in June. Ms. Blanchard said she feels postponement of this will result in lost momentum of the law. She would like the public hearing held at the next Board meeting. Mr. Evans said changes to the proposed Local Law will not be easy, as those changes will need to go back to the Board of Health. A voice vote on the amendment resulted as follows: Ayes - 13, Noes - 1 (Representative Koplinka-Loehr); Excused - 1 (Representative Schuler). MOTION CARRIED. Mr. Proto said he would like to remove the dollar amount of fines in the law. He said in the past the Board has adopted fines by resolution. Mr. Winch felt the proposed fines are appropriate and said he would like the fines incorporated into the law. It was MOVED by Mr. Proto, seconded by Mr. Evans, to remove the dollar amounts of the fines from the proposed Local Law. (The County Attorney later ruled that fines for penalties cannot be adopted by separate resolution.) It was MOVED by Mr. Winch, seconded by Mr. Meskill, and unanimously adopted by voice vote to postpone this resolution to the next meeting. MOTION CARRIED. A voice vote on the amendment resulted as follows: Ayes- 8 (Representatives Blanchard, Evans, Lane, Koplinka-Loehr, Proto, Stein, Totman, and Mink); Noes - 5 (Representatives Davis, Joseph, 139 May 19, 1998 Kiefer, Meskill, and Winch); Excused - 2 (Representatives Schuler and Todd - Mr. Todd was temporarily out of the room). MOTION CARRIED. RESOLUTION NO. 119 - AUTHORIZING A SECOND PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 3 OF 1998 - REGULATING THE SELF-SERVICE SALE OF TOBACCO PRODUCTS MOVED by Mr. Winch, seconded by Mr. Meskill. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Schuler and Todd). RESOLUTION ADOPTED. WHEREAS, a public hearing has been held before the Board of Representatives on May 19, 1998, to hear all persons interested in proposed Local Law No. 3 of 1998, and WHEREAS, substantive changes were made to the proposed Local Law at the May 19, 1998, Board of Representatives meeting requiring a second public hearing to be held, now therefore be it RESOLVED, That a public hearing be held before the Board of Representatives in Board Chambers of the Tompkins Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, June 2, 1998 at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 3 of 1998 - Regulating the Self -Service Sale of Tobacco Products. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE H-20 Privilege of the Floor by the Public Fay Gougakis, City of Ithaca, said she does not feel there should be any cigarette machines anywhere. She said tobacco has a very negative effect on the community. She also spoke of the Cornell Lake Source Cooling project, and said she does not support the project because there are many unanswered questions. Presentation of Commendations Ms. Blanchard, District No. 1 Representative, said her first job in the community was Director of the Ithaca Housing Authority. She presented commendations to Mary Swasta, Director of the Ithaca Housing Authority and Bernice Zupancic, President of the Ithaca Housing Authority Tenant Council. Ms. Swasta was commended for providing much-needed housing resources and programs to residents of the City of Ithaca to serve residents of low and moderate income. Ms. Zupancic was commended for her tireless efforts and selfless commitment to housing, including the amount of time she donated to several housing programs. Presentation of Proclamation(s) Chair Mink presented the following proclamation(s): Public Works Week in Tompkins County May 17-23, 1998 to Representative Todd, Chairman of the Public Works Committee Drug Court Week in Tompkins County June 1-7, 1998 Privilege of the Floor by Board Members 140 May 19, 1998 Mr. Stein, Representative to the Ithaca -Tompkins Transportation Council, said each year the Council puts together a plan in an effort to inform the public. He said he distributed the five-year plan to all Board members and displayed a map of construction projects for the years 1998-2003. He said the map contains a lot of information about upcoming construction projects. Further information can be obtained be contacting Fernando De Aragon, Transportation Director, at the Planning Department. Mr. Winch, District No. 8 Representative, said he and Representative Meskill represented the Board on May 17 at the Anniversary Celebration of the Enfield Fire Department. He said there was a dedication ceremony of one of the emergency medical transport vehicles to honor Gregory Kirchgessner. Mr. Winch thanked Representative Lane for attending the event and encouraged other Board members to attend other upcoming events. Ms. Blanchard, District No. 1 Representative, read the following statement: "Two years ago, Common Council member Rick Gray was appointed to serve on the Operations Committee that had oversight responsibility for local transit operations. Representative Proto and I, who had the opportunity to serve with Rick on the transit committee, grew to appreciate his quiet dedication to the bus system and its riders. He never sought the spotlight. He did his homework. He attended meetings faithfully and was always on time. In short, he was a splendid member of the group and we looked forward to serving with him again on the newly -organized TCAT Board of Directors. On behalf of the entire TCAT Staff and Board, Frank and I ask you to observe in a moment of silence in respect for a good colleague - Rick Gray". Ms. Mink said Rick Gray was her colleague from the fifth ward. She said she knew him for many years and he will be missed. Mr. Proto, District No. 7 Representative, reminded Board members that the Flag Day Parade will be held on June 14. Any interested Board member should let Cathy Covert know. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Making a Negative Declaration of Environmental significance in Relation to Resolution No. 121 Authorizing a Public Hearing on Proposed Local law No. 4 of 1998 - Amendment to the Charter and Code, Article 2, Section 2.01 Mission Statement of the Board of Representatives - Board of Representatives Withdrawal of Resolution(s) and Appointment(s) from the Agenda No resolution(s) were withdrawn from the agenda. An appointment to the Water Resources Technical Committee was withdrawn from the agenda. Chair's Report and Appointment(s) Chair Mink had no report. She requested an executive session at the end of the meeting to discuss real property negotiations. Appointments) Chair Mink made the following appointment(s) to the County Electric and Gas Alliance: Stuart Stein, Delegate Barbara Blanchard, Alternate 141 May 19, 1998 Appointment(s) Approved Under the Consent Agenda It was MOVED by Mr. Joseph, seconded by Mr. Lane, and unanimously adopted by voice vote by members present, to approve the following appointment(s) under the Consent Agenda: Tompkins County Water Resources Council Penny Boynton - Town of Caroline Local Watershed Committee Representative with an expiration term to be determined Community Mental Health Services Board and the Mental Retardation/Developmental Disabilities Subcommittee Melissa Brous - term expires December 31, 2001 Advisory Board on Indigent Representation Nancy Schuler - Board Member Representative Report from the Interim County Administrator Ms. West said she will leave photographs of Scott Heyman's retirement party in the Board office. She said at the last Board meeting there was a resolution that was authorized by the Board to have a window of opportunity to use 1997 surplus funds in 1998. She said she has prepared a resolution and will see that it receives action by all program committees. She received notice that both houses of the legislature have passed an early retirement incentive on May 13. The Governor is expected to sign it this week. If Tompkins County wishes to enact this, action will need to be taken by September 3. Report from the County Attorney Mr. Theisen reported for the second year in a row, the State County Attorneys Association will be holding its Annual meeting at the Stotler Hotel on May 26 and 27. He said he, Jonathan Wood, and BruceWilson will attend that meeting. Report from the Finance Director Mr. Squires updated the Board on the status of payment for properties that were sold at the April 20 auction. He distributed summary information on the County's year-end financial position, and said the County's finances have been well-maintained. The General Fund Balance is up by five percent; the County's cash position m the General Fund is up by $1 million; the Solid Waste fund had an appreciable gain in their fund balance. He said the General Fund is above its targeted fund balance level which is set by the Fiscal Policy. Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, said the Committee met on May 7 and business is reflected on the agenda. The next meeting will be May 21 at 9 a.m. RESOLUTION NO. 120 - MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO RESOLUTION NO. 121 OF 1998 MOVED by Mr. Lane, seconded by Mr. Totman. Chair Mink granted Mr. Proto permission to abstain from voting on this resolution. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 1 (Representative Schuler); Abstentions - 1 (Representative Proto). RESOLUTION ADOPTED. 142 May 19, 1998 WHEREAS, in Resolution No. 121 of 1998 the County abandons a portion of its right-of-way on Brooktondale Road in the Town of Caroline, and WHEREAS, the Tompkins County Board of Representatives has reviewed and accepted as adequate an Environmental Assessment Form with respect to the action, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That Resolution No. 121 of 1998 is an unlisted action, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of environmental significance in regard to Resolution No. 121 of 1998. SEQR ACTION: UNLISTED RESOLUTION NO. 121 - ABANDONMENT OF A PORTION OF BROOKTONDALE ROAD TO ADJOINING LANDOWNERS MOVED by Mr. Todd, seconded by Mr. Lane. Mr. Todd said the Town of Caroline has stated they have no interest in this property. Chair Mink granted Mr. Proto permission to abstain from voting on this resolution. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 1 (Representative Schuler); Abstentions - 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, the County has right-of-way on a portion of Brooktondale Road in the Town of Caroline which is unnecessary for travel or maintenance, and WHEREAS, this portion adjoins property of Frank Proto and Scott Lovejoy who will accept ownership of their respective portion to be abandoned, and WHEREAS, under Section 118-a of the Highway Law, the Tompkins County Board of Representatives can abandon a portion of a county road to abutting owners if there is no further use for highway purposes, and WHEREAS, the Town of Caroline Supervisor was contacted to ascertain if there was any municipal interest in or concern about this property and he informed Tompkins County the proposal transfer is appropriate and acceptable, now therefore be it RESOLVED, on recommendation of the Public Works and Planning and Intermunicipal Coordination Committees, That the abandonment be approved and the County Administrator is hereby designated to sign the quitclaim deeds for this abandonment. SEQR ACTION: UNLISTED (Environmental Assessment Form Approved by Resolution No. 120) Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the Committee met on May 12 and heard a presentation from the Department of Social Services on a staffing plan that will satisfy State requirements to now provide a liaison within the human services environment for people who have been victims of domestic violence to work out how they are going to balance the domestic violence issue in their life with the requirement to work with the Department to determine paternity and secure child support. Ms. Blanchard said the Committee heard Department statistics, and program expenditures look good. After the first quarter of the year the Department will be approximately two percent below budget. This is equal to a local dollar savings of $968,000. However, there are areas the Committee has been cautioned to watch which include day care costs, foster care, and while the current Medicaid projections are okay, this is an account that is vulnerable to retroactive adjustments. The Committee spent time at the May 12 meeting discussing the Cornell Lake Source Cooling project. Ms. Blanchard reviewed the schedule for how the bonding issue will make it through the system and said the Town of Ithaca will have a public hearing and vote on having a special land use district on June 11. The Committee will discuss the project and consider two resolutions at its meeting on June 15 at 143 May 19, 1998 9 a.m. On June 16 those resolutions will be considered by the full Board. Ms. Blanchard said between now and June 16 Board members will be receiving material on the project. She urged Board members to thoroughly read the information. She said the Committee discussed the four major points that were brought up at the IDA public hearing: alternatives that had been considered in development of the project, monitoring of the system after the system is on-line, remediation plans if the monitoring discovers any fault in the system or any negative impacts on the Lake, and extension of the intake pipe into the Lake. All of this discussion will be included in the packet of material Board members will receive. Ms. Kiefer said at the last meeting of the Environmental Management Council a draft of the resolution this Board will be considering was distributed. She said there are some things in the resolution that will make it hard for her to support the project. She stated since the County did not become an involved agency until after the environmental impact statement process, there is a question of whether the finding statement has to say the County accepts everything that went on in the EIS process or whether it is sufficient to say the County did not become an involved agency until after the EIS process was complete. She suggested that it say the County acknowledges that it was done correctly according to law. Ms. Kiefer was told this is a question that needs to be presented to the County Attorney. Ms. Kiefer will follow-up on this and will provide Ms. Blanchard with a copy of the resolution that was reviewed by the Environmental Management Council. RESOLUTION NO. 122 - AUTHORIZATION TO APPLY FOR NEW YORK STATE ENERGY RESEARCH AND DEVELOPMENT AUTHORITY'S CLEAN - FUELED BUS PROGRAM FUNDS - TOMPKINS CONSOLIDATED AREA TRANSIT MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. WHEREAS, the New York State Energy Research and Development Authority has solicited competitive proposals (RFP No. 424-98) for its Clean -Fueled Bus Program, and WHEREAS, the Clean -Fueled Bus Program will be awarded for up to 100 percent of the incremental vehicle costs (above the costs of a comparable diesel bus), and WHEREAS, Tompkins Consolidated Area Transit (TCAT) desires to buy up to ten (10) hybrid - electric buses, including low floor buses and trolley buses, to bring clean air and operational benefits of clean -fueled buses to people of Tompkins County, and WHEREAS, the Ithaca -Tompkins County Transportation Council included this project in the 1997-2002 Transportation Improvement Program (Section 5309, Tip #00-1 and 00-2), now therefore be it RESOLVED, on recommendation of. the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives authorizes, on behalf of the TCAT Board of Directors, a proposal of up to $2,500,000 to NYSERDA for Clean -Fueled Bus Program Funds. SEQR ACTION: TYPE II -20 Recess Chair Mink declared recess from 7:34 p.m. to 7:47 p.m. Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee met at 3 p.m. today to discuss the resolution added to the agenda relating to amending the Charter. She said the Committee discussed many of the concerns that were expressed and she believes those concerns have been resolved. The Committee will hold a special 144 May 19, 1998 meeting on May 27 at 11:30 a.m. to discuss the work plan. The next regular meeting will be May 28 at 9:15 a.m. RESOLUTION NO. 123 - ADOPTION OF LOCAL LAW NO. 2 OF 1998 - AMENDMENT TO THE CHARTER AND CODE, ARTICLE 4 - DIVISION OF INFORMATION TECHNOLOGY SERVICES; ARTICLE 6 - DEPARTMENT OF FINANCE MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, a public hearing has been held before the Board of Representatives on May 19, 1998, to hear all persons interested in proposed Local Law No. 2 of 1998, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That said proposed Local Law No. 2 of 1998 - Amendment to the Charter and Code, Article 4 - Division of Data Processing name change to Information Technology Services and Article 6 - Department of Finance eliminating the provision of support services for duplicating, printing, and mailing to County .departments be and hereby is adopted, RESOLVED, further, the Central Services program and Records Management program shall become programs within Administration, RESOLVED, further, That the Director of Finance is hereby authorized and directed to make the necessary transfers from Finance and County Clerk to Administration, RESOLVED, further, That the 1999 Fiscal Target for Finance be reduced by $155,133, and the 1999 Fiscal Target for County Clerk be reduced by $47,557 with a commensurate increase in the Fiscal Target for County Administration, RESOLVED, further, That the positions of Central Services Supervisor, Grade K, Job Code 633, Mail Clerk, Grade 6, Job Code 615, and Records Officer, Grade L, Job Code 669, be transferred (effectively, abolished and created) from the Departments of Finance and County Clerk to the Department of Administration effective upon adoption Local Law No. 2 of 1998 (Section 18.03 County Clerk; Records Management Responsibility shall remain unchanged), RESOLVED, further, That the Board hereby re -affirms that it shall be the responsibility of the County Clerk to advise and assist the Board of Representatives in all matters concerning the preservation, storage, reduction, reproduction, administration and disposal of County records, as stated in Article 18, Section 18.03 of the Charter and Code, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk, and one (1) certified copy in the office of the Secretary of State. SEQR ACTION: TYPE II -20 RESOLUTION NO. 124 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Ms. Davis, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Operations, Public Safety, and Arts, Culture and Tourism Committees, That the Director of Finance be directed to make the following budget adjustments on his books: 145 May 19, 1998 GOVERNMENTAL OPERATIONS COMMITTEE County Clerk (#32) Revenue Acct 1410 43089 Othe Title Amt Approp Acct Title(s) r State Aid $6,954 11410 51000 Regular Pay Explanation: Grant for Civil record purging to reimburse salary accounts. PUBLIC SAFETY COMMITTEE Fire/EMS (#36 Revenue Acct Title Amt Approp Acct Titles} 3401 41140 E-911 Surcharge $14,000 3411 54425 Service Contracts Explanation: Transfer is needed to cover license fee to secure ten radio frequencies for the County wide Public Safety Radio Network. TOURISM. ARTS & CULTURE COMMITTEE Planning/Room Occupancy Tax (#37) Revenue Acct Title A9090 8000 Room Tax Fund Balance Amt ,Approe Acct Title(s) $4,172 IA6475154497 Tourist Attractions Explanation: Brings forward previous Development Grant monies into 1998 for use in the current year. SEQR ACTION: TYPE II -20 RESOLUTION NO. 125 — AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 4 OF 1998 — AMENDMENT TO THE CHARTER AND CODE, ARTICLE 2, SECTION 2.01 MISSION STATEMENT OF THE BOARD OF REPRESENTATIVES -- BOARD OF REPRESENTATIVES MOVED by Ms. Davis, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Operations Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, June 2, 1998, at 5:30 o'clock in the evening therefore concerning proposed Local Law No. 4 of 1998 -- Amendment to the Charter and Code, Article 2 — Board of Representatives to add Section 2.01 stating the Mission Statement of the Tompkins County Board of Representatives pursuant to Resolution No. 11 of 1997. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chairman, distributed packets of sample budget forms for the 1999 budget. He assured Board members that none of the information contained in the sample is real. Ms. Kiefer said previously the budget pages enabled program committees to do as much as they could with respect to evaluating programs at budget time. She said that information on programs and how they have done throughout the year is not contained in the sample and asked how program committees will get that information. Mr. Joseph said that information is not contained in these forms because it did not produce useful information. Ms. Blanchard agrees that program evaluation is important, and said she believes it is up to each program committee chair to gather the necessary information. Ms. Kiefer asked if the term "fundamental unit" referred to a budgeting unit and was told it means a program. At the request of Mr. 146 May 19, 1998 Meskill, Ms. West will provide summary information on programs which will show a grand total of all appropriations and revenues. RESOLUTION NO. 126 - ONE-WEEK SALES AND USE TAX CLOTHING EXEMPTION MOVED by Mr. Joseph, seconded by Mr. Meskill. Mr. Joseph said NYSAC and many New York State counties are taking a serious look at boycotting the January, 1999 holiday. He said there was not enough time to organize an effort for this holiday. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Schuler). RESOLUTION ADOPTED WHEREAS, the State of New York has exempted clothing costing up to $100 from state sales taxes during the period September 1 — 7, 1998, and has authorized counties and municipalities with sales tax laws to do likewise, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That it is hereby enacted by the Board of Representatives of the County of Tompkins as follows: Section one. Receipts from sales of and consideration given or contracted to be given for purchases of clothing exempt from state sales and compensating use taxes pursuant to paragraph 30 of subdivision (a) of section 1115 of the tax law shall also be exempt from sales and compensating use taxes imposed in this jurisdiction. Section two. This resolution shall take effect immediately and shall apply to sales made and uses occurring during the period commencing September 1, 1998, and ending September 7, 1998, although made or occurring under a prior contract. SEQR ACTION: TYPE II -20 RESOLUTION NO. 127 - REQUEST TO EXPEND CAMPUS MASTER PLAN FUNDS HVAC SYSTEM STUDY - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mr. Joseph, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. WHEREAS, at the time Tompkins Cortland Community College's (TC3) campus master plan was developed and approved by Tompkins County and Cortland County, the matter of replacing the Heating, Ventilating and Air Conditioning (HVAC) system was not directly addressed, and WHEREAS, at that time, there was an assumption that this need would be accommodated through a project with Johnson Controls in which energy savings would be utilized to pay for replacement of the aging HVAC system, and WHEREAS, subsequent to the approval of the campus master plan, it was determined that there was insufficient energy savings to pay for a complete replacement of the HVAC system, and WHEREAS, most of the projects approved by Tompkins County and Cortland County under the auspices of the campus master plan have been completed, and WHEREAS, approximately $1.5 million in funds allocated by Tompkins and Cortland Counties and the State of New York remains available to address the infrastructure needs of the building, and WHEREAS, the College desires to determine the exact cost and method for replacing the HVAC units, and WHEREAS, Thomas and Associates of Ithaca, New York, has submitted a proposal to explore all aspects of meeting our HVAC requirements and prepare cost estimates for the most practical method of accomplishing this at a cost of $7,500, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That Tompkins County approves the expenditure of campus master plan funds for the HVAC study in an amount not to exceed $7,500 contingent upon approval of a similar resolution by the Cortland County Legislature. SEQR ACTION: TYPE II -20 147 May 19, 1998 RESOLUTION NO. 128 - DEDICATION OF THE SCOTT B. HEYMAN CONFERENCE ROOM MOVED by Mr. Joseph, seconded by Mr. Winch. Mr. Totman said he has received another request from someone to name a room after someone in the community and asked what the County's policy is on this subject. Ms. Mink said there is no policy. Ms. Mink said the basis for naming rooms in the recent past has been based on that individual's contributions, not on any particular holding of an office. A voice vote resulted as follows: Ayes - 12, Noes - 2 (Representatives Meskill and Totman); Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, Scott Heyman has served Tompkins County long and faithfully for 20 years, the last 13 of which have been as County Administrator, and WHEREAS, Scott has retired as of May 15, 1998, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That in recognition of his service to Tompkins County, and as a lasting tribute to him, we hereby dedicate the Old Jail Conference Room , and name it the Scott B. Heyman Conference Room: SEQR ACTION: TYPE 1I-20 Representatives Davis and Mink were temporarily excused at 8:15 a.m. Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee will meet on May 26 at 9 a.m. in the Old Jail Conference Room. He reported the Public Safety Building Space Committee met and discussed the request for qualifications and set up interview meetings for the middle of June. A request for funds from the Contingent Fund will then come to the Budget and Personnel Committee. Report from the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported the Committee will meet on May 28. He will have the County Attorney prepare information on the tobacco legislation and distribute to the Committee by 4 p.m. on May 21. He asked that Committee members review the information and the Clerk will do a telephone poll of the resolution on Friday morning. Mr. Proto reported the Board of Health received a presentation on the Shelter Valley Water Company. He said this issue will go back to the Board of Health following the receipt of a decision by the hearing officer. He is meeting with the appropriate department heads regarding the methadone concern that was raised at a previous Board meeting. Mr. Proto said copies of the Annual Report for the Health Department will be distributed to Board members soon. Report and Presentation of Resolution(s) from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, reported the Committee met and heard a report from the Convention and Visitors Bureau on its budget and the Committee is satisfied with how things are going there. Mr. Stein said the Committee discussed the issue of celebrations and reviewing the suggestions that were made at the last Board meeting. After discussion, an agreement was reached to put another resolution forward to the Board. Representative Davis returned at 8:23 p.m. RESOLUTION NO. 103 - ADOPTION OF GUIDELINES AND ALLOCATION OF CELEBRATION FUNDS MOVED by Ms. Blanchard, seconded by Mr. Koplinka-Loehr. 148 May 19, 1998 Mr. Proto expressed concern that this may be placing something on the towns that they are not ready for. He said the towns boards have their 1998 budgets in place and suggested postponing action on this. Mr. Meskill was assured that the celebration grant monies that were allocated at the April 15, 1998 Board meeting will not require any match in funds by the municipality or have a balance that falls below zero. Chair Mink returned to the meeting at 8:30 p.m. Ms. Kiefer does not believe property taxes should be used in this manner. She feels returning the $15,500 to the taxpayers would make more sense. Mr. Stein said a letter will be sent by the Chair to each municipality explaining this process and will tell them how to apply for the funds. Mr. Totman said the amount of money required by the local match should not be a problem for any municipality. He said an activity cannot be planned unless there is a budget for the event; those budgets are usually very high. A voice vote on the resolution resulted as follows: Ayes - 13, Noes- 1 (Representative Kiefer); Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the sum of $15,500 was allocated in the 1998 budget to assist municipalities and community organizations with the cost of local celebrations, and WHEREAS, there is a need for the County Board to establish guidelines for the distribution of such funds, and WHEREAS, the Special Committee on Arts, Culture, and Tourism has reviewed and analyzed the many celebrations that occur in the County annually or for specific anniversaries, now therefore be it RESOLVED, on recommendation of the Arts, Culture, and Tourism Committee, That .the following guidelines be adopted by the County Board for distribution of celebration funds: 1. Funds shall be distributed to all Towns and the City of Ithaca on a per capita basis. 2. The allocation shall be $0.15 per capita, based on the 1990 United States Census (see below). 3. The celebration grants that were approved at the Board meeting of April 15, 1998 shall be subtracted from this allocation, but will not take the balance below zero. 4. Each Town Board and the Ithaca City Council shall select and designate one or more celebrations in its municipality for receipt of such funds. 5. Each municipality shall show that there is an equal match of resources in funds or in-kind expenses. The municipality or the designated celebration shall apply for these funds from the relevant committee of the Board of Representatives and is subject to approval by the full Board of Representatives. 6. < Anniversary celebrations shall be eligible for a bonus of $500, and funds for any eligible anniversary that causes the budget to be exceeded shall be drawn from the Contingency Fund. RESOLVED, further, That these guidelines shall be distributed in writing to each Town Supervisor and the City Mayor by the Chair of the Board of Representatives. Municipality Population Allocation Caroline 3,044 $ 456.60 Danby 2,858 428.70 Dryden 13,251 1,987.65 Enfield 3,054 458.10 Groton 5,483 822.45 Ithaca City 29,541 4,431.15 Ithaca Town 17,797 2,669.55 149 May 19, 1998 Lansing 9,296 1,394.40 Newfield 4,867 730.05 Ulysses 4,906 735.90 SEQR ACTION: TYPE II -20 RESOLUTION NO. 129 - IN SUPPORT OF H.R. 2955 TO ADDRESS THE SERIOUS FLAWS CONTAINED IN SECTION 110 OF THE IMMIGRATION REFORM ACT OF 1996 AS IT PERTAINS TO CANADIAN TOURISM MOVED by Mr. Stein, seconded by Mr. Proto. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 1 (Representative Kiefer); Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. Ms. Kiefer said she cannot support this resolution because she did not receive a copy of the proposed law, so can't be sure what she is voting to support. WHEREAS, tourism is the third largest industry in Tompkins County and the second largest industry in New York State, and WHEREAS, the relative ease which Canadians and United States citizens have had in crossing the US/Canadian border has benefited both countries' tourism industry, and WHEREAS, making it more difficult for Canadians to cross the border into the US would significantly reduce the number of tourists which is currently in access of 13 million per year, and estimated to be worth $8 million per year, and WHEREAS, a reduction in the number of Canadians visiting would directly impact all areas of economic development in the US including lodging, restaurants, gas stations, retail, the arts, etc., and would negatively impact the number of visitors from other countries, now therefore be it RESOLVED, on recommendation of the Arts, Culture and Tourism Committee, That the Tompkins County Board of Representatives is in strong support of H.R. 2955 proposed by Congressman LaFalce that would address the "serious flaws contained in Section 110 of the Immigration Reform Act of 1996" which will impede the friendly crossing at the US/Canadian border. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported on the sales tax meeting that was held with surrounding counties. He said seven counties were in attendance and those counties which border Pennsylvania feel they must follow the State in eliminating sales tax on clothing and shoes when it becomes available in December, 1999. The counties to the north of Tompkins County are resistant to the sales tax cut because of the impact it will have on real property taxes. He said there was a universal feeling that the State should help counties make up these revenues by the State revenue sharing that was discontinued several years ago. He said there was also discussion about boycotting the January sales tax holiday. Mr. Lane said this issue will continue to be discussed in the coming months. Mr. Lane also reported the Committee heard a presentation from a representative of the New York State Children and Family Services about different areas of the State that have combined City and County Youth Bureaus. The Committee will continue discussing this subject RESOLUTION NO. 130 - ACCEPTANCE OF UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT GRANT FOR TOMPKINS COUNTY HOMEOWNERSHIP PROGRAM MOVED by Mr. Lane, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. 150 May 19, 1998 WHEREAS, Tompkins County successfully applied for funding from the United States Department of Housing and Urban Development (HUD) for three years of funding for the Tompkins County Homeownership Program in 1996 through the Small Cities Community Development Block Grant program, and WHEREAS, HUD has issued Tompkins County an award contract for the third year of the program, for $500,000, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That Tompkins County be authorized to accept the HUD Small Cities grant, and sign the award contract with HUD for $500,000 for the third year of funding for the Homeownership Program, RESOLVED, further, That the County Administrator be authorized to sign all documents related to this contract. SEQR ACTION: TYPE II -20 RESOLUTION NO. 131 - AUTHORIZATION FOR A TWO-YEAR CONTRACT WITH THE TOWN OF DANI3Y FOR CIRCUIT RIDER SERVICES MOVED by Mr. Lane, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has a Circuit Rider program to provide services to local municipalities, and WHEREAS, the Town of Danby wishes assistance in the preparation of a comprehensive plan through this program, and WHEREAS, the Circuit Rider program has the resources to provide this service, now therefore be RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the County be authorized to execute a two-year contract with the Town of Danby for Circuit Rider services. SEQR ACTION: TYPE II -20 RESOLUTION NO. 132 - URGING REINSTITUTION OF STATE REVENUE SHARING FOR COUNTIES THAT OPT TO ELIMINATE THE LOCAL SALES TAX ON CLOTHING MOVED by Mr. Lane, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. WHEREAS, New York State has already implemented legislation rescinding the state sales tax on clothing with the option of county sales tax elimination on clothing effective December 1, 1999, and WHEREAS, this County supports the State's concept of eliminating sales taxes on necessities such as clothing, and WHEREAS, an independent study commissioned by the New York State Association of Counties (NYSAC) has determined that the elimination of sales taxes on clothing will result in significant revenue losses, and WHEREAS, this revenue loss can only be offset by increasing real property taxes or cutting back on services to residents, and WHEREAS, county governments are the only units of local government that do not receive any state revenue sharing in New York State, and WHEREAS, it is in the interest of the state to provide incentives that uniformly encourage all counties to eliminate all sales taxes on clothing while avoiding a corresponding increase in local property taxes, now therefore be it 151 May 19, 1998 RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the County of Tompkins strongly recommends the reinstitution of state revenue sharing for counties that opt to eliminate the local sales tax on clothing and that such revenue sharing would be equal to the loss and commence on the date of the local elimination of sales tax, RESOLVED, further, That the County of Tompkins endorses and supports the position taken by the New York State Association of Counties on this subject and shall forward copies of this Resolution to Governor George E. Pataki, Senator James Seward, Senator John R. Kuhl, and Assemblyman Martin Luster. SEQR ACTION: TYPE II -20 Presentation of Resolution(s) from the Human Services Building Construction Committee RESOLUTION NO. 133 — AUDIT OF FINAL PAYMENT — HUMAN SERVICES BUILDING G.O. WICK ELECTRIC, INC. MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Human Services Building Construction Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount G.O. Wick Electric 11 (Final) HC1602.59239 $8,629 16.20 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HC 1602.59239.16.20. SEQR ACTION: TYPE II -20 Recess Chair Mink declared recess from 8:55 p.m. to 9 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Stein, and unanimously adopted by voice vote by members present, to enter into an executive session at 9 p.m. to discuss real property negotiations. The meeting returned to open session at 9:45 p.m. Adjournment On motion the meeting adjourned at 9:45 p.m. 152 June 2, 1998 Regular Meeting Public Hearing — Local Law No. 4 - Amendment to the Charter and Code, Article 2, Section 2.01 Mission Statement of the Board of Representatives (Local Law can be found at the end of these proceedings) Chair Mink called the first public hearing to order at 5:32 p.m. No one wished to speak and the public hearing was closed at 5:32 p.m. Public Hearing — Local Law No. 3 — Regulating the Self -Service Sale of Tobacco Products (Local Law can be found at the end of these proceedings) Chair Mink called the second public hearing to order at 5:33 p.m. Kenneth Rooney, convenience store -owner in District No. 5, said he opposes the proposed local law and said retail establishments are being called upon to enforce social engineering. He does not believe retailers should be told where to keep tobacco products. Mr. Rooney said compliance should not be a problem for him, but feels this is another burden for retail establishments to deal with. He asked that the County check with retailers about problems with compliance before fines are imposed. Rosalee Fontana of the Tompkins County Health Department, said alcohol is much more controlled than tobacco. She referred to a study done in Chautauqua County one year after the self- service display ban went into effect. She said that study shows the law does work. No one else wished to speak and the public hearing was declared closed at 5:39 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Presentation of Proclamations Representative Stuart Stein presented a proclamation to the following people declaring June 6-13, 1998 as Homeownership Week in Tompkins County: Edie Spaulding, Chair of the Tompkins County Homeownership Oversight Committee and Ann Depeta, Ithaca Neighborhood Housing Services Privilege of the Floor by the Public Faye Gougakis, City of Ithaca, spoke in support of proposed Local Law No. 3 of 1998 — Regulating the Self -Service Sale of Tobacco Products. She said she feels there should be no exceptions to the proposed law. She is opposed to people being allowed to smoke in restaurants and other public places. Saba Deyhim, Ithaca, thanked the Board for its support of Cooperative Extension's 4-H program. She said she has met a lot of different people and has teamed a lot of new skills as well as responsibilities. She said it is a wonderful program and she will carry the skills she has learned throughout her life. 153 June 2, 1998 Paul Munson, Lansing, spoke in support of Cooperative Extension's 4-H program. He explained how the program has helped him throughout the years, and feels the program should receive continued funding. Angela Gifford, Town of Ithaca, spoke in support of Cooperative Extension's 4-H program. She said she has learned many news skills through her experience with 4-H. She also said she has leamed many things that will help her throughout her life. She spoke of a program entitled "4-H can make a difference" this weekend at DeWitt Park. They are trying to fill a structure with cans, and all proceeds will be donated to the food banks. Calvin Criss, City of Ithaca, said he has been reading in the Ithaca Journal and media about the issue of a livable wage. Mr. Criss expressed opposition to that and said he feels Governor Pataki did the right thing in vetoing the human services funding. He questioned the meaning of a livable wage, and said the taxpayers are the ultimate employer of County employees. He said he believes County human service agencies should get smaller. Peter Bottorff, Vice President of P.O.W.E.R. (People Opposed to Wasteful Elected Representatives), spoke in about the proposal for employees of County agencies to receive a livable wage. He said he is concerned that this will set a long-term policy for the County and the policy implications for this. He questioned the amount that was determined to be a "livable wage" by the Alternatives Federal Credit Union. He said the public has been given little but propaganda. He said livable wage may be a good idea but needs study. William Gibson, Town of Ithaca resident and Member of Justice for All, spoke in favor of the proposal to increase the funding channeled through the Human Services Coalition, to a level that is fair an just and providing an adequate standard of living. Mr. Gibson said the proposal is small but would be an important step in addressing the problem of persistent poverty in a wealthy environment where the gap between rich and poor is bigger than ever. This is similar to what County government has done for its own employees, and will remove the irony that some human services providers are themselves in need of human services help. He said the increased income that human services providers will receive will quickly benefit local businesses. Privilege of the Floor by Board Members Ms. Blanchard, District No. 2 Representative, announced that the Soil and Water Conservation District has participated in the Southern Tier Environthon. Mr. Todd, District No. 6 Representative, announced at 1:30 p.m. on June 5 there is an open house and ribbon cutting on Asbury Road for the pilot project for an elder cottage. Mr. Lane, District No. 13 Representative, announced on June 13 Dryden Dairy Days will be held. This is put on by the Grange and promote the dairy industry. He asked that the public come out and support this event. Mr. Lane said events like this do promote tourism. Mr. Proto, District No. 7 Representative, announced 'on June 13 the Immaculate Conception Parish Festival will be held. Ms. Kiefer, District No. 10 Representative, spoke of a recent survey of Board members by Representative Winch regarding membership on advisory boards by out -of -County residents. She said she is not sure the survey was worded in a way that everyone would have understood the background. The person in question has professional and technical expertise and was to be Cornell's representative on a technical advisory committee. She asked Representative Davis' permission to add this subject to the Governmental Operations Committee agenda. 154 June 2, 1998 Addition of Resolutions(s) to the Agenda It was MOVED by Ms. Davis, seconded by Mr. Joseph and unanimously adopted by voice vote to add the following resolution(s) to the agenda: Adoption of Local Law No. 4 of 1998 — Amendment to the Charter and Code, Article 2, Section 2.01 Mission Statement of the Board of Representatives — Board of Representatives Addition of Resolution(s) to the Consent Agenda Chair Mink granted Ms. Davis permission to add the resolution entitled Apportionment of Mortgage Tax to the Consent Agenda. Withdrawal of Resolution(s) from the Agenda Chair Mink gave Mr. Proto permission to withdraw the resolution entitled Execute Four Ten -Year Contracts with Foodnet, Inc., to Provide Home Delivered Meals, Congregate Meals, and Nutrition Education and Counseling to County Residents 60 years of age or Older. Chair's Report and Appointments Chair Mink read the following highlights from work plans submitted by committee chairs: Budget and Personnel The committee will continue to examine and refine the budget process with the aim of keeping tax rates low and stable. It will study and recommend action to the Board on the rescission of sales tax on clothing and footwear, and will continue to seek savings in health insurance options for county employees. The committee will also pursue the goals of including all groups more fully in all aspects of community life, and having a county employee demographic profile that parallels that of the community. Economic and Workforce Development In a collaborative and coordinated approach to economic development, the committee will work to establish an inclusive workforce development system; foster an improved economic climate; and improve transportation services in Tompkins County. It will continue to support the Workforce Development Board, the creation of a Workforce Development Center, and Welfare -to -Work initiatives. The committee expects to adopt the Economic Development Strategic Plan and will continue to work closely with Tompkins County Area Development in other economic development issues such as improved airport services and high-tech business retention and recruitment. Another goal of the committee is to increase the public and the Board's understanding of the role of the Department of Social Services and associated human services agencies. Governmental Operations The committee's goals focus on developing and testing evaluation tools and processes for county departments and programs. The committee will also analyze the current structure of county government in terms of its ability to efficiently and effectively meet the Board's adopted mission and vision statements. It will then make recommendations and set priorities for changes. If time allows, the committee will review and revise the Policies and Procedures manual. Health, Human Services, and Education 155 June 2, 1998 The committee's primary goal is to support efficient and coordinated delivery of services which meet the basic human needs of food, shelter, and safety for those unable to meet their needs independently, without creating competition among providers or populations in need. The committee will work to integrate programs with an aim toward more holistic and preventive services, and to include all groups more fully in all aspects of community life. It will improve collaboration among municipal governments; work on Medicaid and long-term health care insurance issues; monitor jail medical services; and review improvements to the county library system. Planning and Intermunicipal Coordination The committee will review or initiate action on several issues including: inter -county cooperation and communication on sales tax exemptions; the possibility of youth services consolidation; potential restructuring of advisory boards and committees to assure better representation and communication to constituents; tax base sharing for large projects that might put neighboring municipalities in competition for revenue; coordination and consolidation of highway services such as snow plowing; the County's role in the Southern Tier East Regional Planning Development Board; a re-evaluation of the Intermunicipal Planning Compact; and development of guidelines for the Economic Development Revolving Loan Program. Public Works The committee's work includes review and oversight of the following projects: runway overlay and service study for the airport; the Solid Waste Division's Household Hazardous Waste project and Reuse Initiative; the Highway Department's 15-20 mile work plan; the existing 5 -year plan for bridge repair and replacement; a home base for Buildings and Grounds; and Engineering's involvement in the Tompkins County Public Library improvement plan. Arts, Culture, and Tourism The committee will establish and recommend guidelines for awards of community celebration grants; complete a detailed proposal for the Board for a new Arts, Culture, and Tourism Alliance; re- establish a link with the Finger Lakes Association that complements and reinforces the county's tourism development efforts; negotiate and recommend to the Board a new contract with the Chamber of Commerce for utilization of room tax funds. Report by the Interim County Administrator Ms. West reported a brochure will be circulated that was prepared by the Ithaca Rape Crisis and sponsored by the Service League of the Tompkins County Criminal Justice and funded through the New York State STOPS grant. It is a brochure of Crime Victims Resources in Tompkins County. Ms. Kiefer confirmed the date of the teleconference dealing with the County Budget for June 9 at 6:15 p.m. at Cooperative Extension; it will be broadcast live on Channel 53. Ms. West stated the teleconference will also be televised. Ms. Kiefer spoke about a recent bulletin update from the New York State Association of Counties on how counties should be lobbying the legislature not to pass something that trial lawyers are asking for that involves expanding who can bring wrongful death suits and charging interest on awards before the awards are made under such suits. Ms. Kiefer asked for more information on this subject and if there would be a recommendation made. Mr. Theisen said he has not seen anything but will look into this and provide the Board with information. Report by the County Attorney 156 June 2, 1998 Mr. Theisen reported to the Board the residency requirement of advisory board membership is County policy as well as State law. He said Jonathan Wood is looking into the possibility of amending the Charter and Code as opposed to getting State legislation amended. Chair Mink said this subject would be addressed in the Governmental Operations Committee. He said he attended the annual meeting of County Attorney's and the issue of residency was raised and whether it needed State law amendment or by Home Rule to the Charter. Mr. Stein observed that the issue is a rare occurrence. This is a County with a lot of highly - educated and well-trained people. He said if a lot of time has to be spent by legal staff to do something that happens only rarely then a sense of balance is lost. Mr. Theisen further reported there were opportunities to have discussions with other County Attorneys and said he spoke with the County Attorney from Erie County who instituted the tobacco lawsuit. It was confirmed that the amount of work to bring a lawsuit of that nature is so tremendous that it is much too big for this County to take on individually. He announced that Susan Cook, Paralegal, has been invited to join the Youth Court Committee. She attended a national satellite conference at Cooperative Extension regarding youth courts on May 28. Report by the Finance Director David Squires reported that the 1997 Financial Audit will be presented by the County's extemal auditors (Ciaschi and Dietershagen) at the June 11 Budget and Personnel Committee meeting. Consent Agenda RESOLUTION NO. 134 - APPORTIONMENT OF MORTGAGE TAX MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote under the consent agenda. WHEREAS, the County Clerk and the Finance Director have presented their report concerning mortgage tax receipts for the period October 1,1997, through March 31, 1998, pursuant to Section 261 of the Tax Law, and the same have been apportioned to the various municipalities thereto, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the apportionment presented for said period from October 1, 1997, through March 31, 1998 be and hereby is approved. SEQR ACTION: TYPE II -20 Appointments It was MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote, to approve the following appointments under the consent agenda: Community Mental Health Services Board Shobhna Gardner - Term expiration December 31, 1999 Mental Health Subcommittee Nanci Rose - Term expiration December 31, 1999 Nancy Suci - Term expiration December 31, 1999 157 June 2, 1998 Human Rights Commission Joyce Muchan - Term expiration December 31, 2000 Nancy Brown - Term expiration December 31, 2000 Deidre Silverman - Term expiration December 31, 2000 Local Emergency Planning Committee Thomas O'Brien - Facility Operator Representative - No set terms Michael Raffe - Facility Operator Representative - No set terms Unfinished Business It was MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote, to lift the following resolution from the table: RESOLUTION NO. 118 - ADOPTION OF LOCAL LAW NO. 3 OF 1998 - REGULATING THE SELF-SERVICE SALE OF TOBACCO PRODUCTS (AMENDED BY LOCAL LAW NO. 6 OF 1998) (LOCAL LAW CAN BE VIEWED AT THE END OF THE PROCEEDINGS) MOVED by Mr. Proto, seconded by Mr. Evans. Mr. Proto said at the last meeting he asked that the law include by attachment, a list of potential fines. He said the County Attorney has advised that the fines must appear in the actual law and not be adopted by separate resolution as fees are. Mr. Todd said he asked the District Attorney what tobacco regulations are as far as selling tobacco to underage people. He expressed concern for the high fines, and said he does not feel the total responsibility should be placed on the seller. He said society needs to take more responsibility for this and that the purchaser needs to take more responsibility. Mr. Totman said he does not feel the Board should be imposing another law on retailers; therefore, will vote no on the resolution. Mr. Lane said he is glad most of the retailers have said that compliance with this law will not place much of a burden on them. He feels the fine structure is what has caused concern and hopes the Health Department will visit establishments to make sure they are in compliance before going directly to imposing the fines. Mr. Meskill said this law has nothing to do with the sale of tobacco products. He hopes whoever has responsibility for enforcing this law will be cognizant of the concerns expressed by Representatives Todd and Lane. Mr. Stein said several of the comments that have been made relate to the administration of the law and not the law itself. He said the Board can communicate its intent as it relates to administration to those people who will be enforcing the law. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, the Surgeon General has identified tobacco use as the number one preventable cause of death in the United States and the National Centers for Disease Control and Prevention reports that tobacco use kills more Americans than motor vehicle crashes, AIDS, cocaine use, heroin use, homicide and suicide combined, and 158 June 2, 1998 WHEREAS, more than half of all smokers begin smoking before the age of 14 and 90 percent begin by the age of 19, and the average age of first use is 11 to 15 years of age, and WHEREAS, a survey by the Tompkins-Seneca-Tioga BOCES between 1996 and 1998 of students in grades six through twelve found that 54 percent had tried cigarette smoking; 35 percent had smoked a whole cigarette before they were 15 years old; and 19 percent had already tried to quit, and WHEREAS, a survey of 82 retail tobacco stores in Tompkins County in 1998 by the Division of Environmental Health revealed that 52 (63 percent) maintained self-service tobacco products, and WHEREAS, New York State and Federal laws restrict the use of tobacco products in public places and work sites and the sale of tobacco products to minors under the age of eighteen, and these restrictions are enforced by the Tompkins County Board of Health through the Division of Environmental Health, and despite these restrictions, minors continue to start smoking, and WHEREAS, self-service of tobacco products implies the same level of consumer safety and acceptance and other self-service products such as gum and candy, and restricting self-service will reduce minors' access to tobacco products by requiring sales to be made by personal transactions, and WHEREAS, while tobacco retailers that do not already restrict access to tobacco products may incur an expense to modify their facility to comply with the law this has already been accomplished in several other New York State counties with self-service prohibitions, and WHEREAS, the Board of Health of Tompkins County believes restricting the self-service sales and open displays of tobacco products will promote the health, safety, and welfare of residents of Tompkins County under the age of eighteen, and WHEREAS, a public hearing has been held before the Board of Representatives on May 19, 1998 and June 2, 1998, to hear all persons interested in proposed Local Law No. 3 of 1998, now therefore be it RESOLVED, on recommendation of the Health, Human Services, and Education Committee, and the Board of Health, That proposed Local Law No. 3 of 1998 - Regulating the Self -Service Sale of Tobacco products be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the Office of the County Clerk, and one copy with the Secretary of State. SEQR ACTION: TYPE 1I-20 Report from the Economic and Workforce Committee Ms. Blanchard, Chair, reported the Committee will meet on June 9 at 1:30 p.m. At that meeting the Committee will receive a presentation from the Department of Social Services on the Child Assistance Program. The Committee will also meet at 9 a.m. on June 15 to discuss the Lake Source Cooling Project. She announced the TCAT Board had its first meeting. The Chair pro -tem is Jane Marcham. The Airport Task Force has received approximately eleven proposals for consulting services for the Air Service Study. Those proposals came from all over the country, with one being an international submission. The Committee continues to have good discussions with the Department of Labor contact and with the Private Industry Council partners about the Workforce Development Board and workforce system. Ms. Blanchard announced that the Workforce Development Center proposal was not funded. She said they will continue to work on the application for the second round of funding. Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee is meeting twice a month at this time; once to handle regular business and once to discuss the work plan. At the regular meeting on May 26, the Committee heard a full report from the Assessment Department. Ms. Davis said that one clear point that was made at that meeting is that politics is the domain of the Board and not County department heads or staff. Ms. Davis said Ithacare is now a fully taxable entity but when it moves to its new facility there are some questions, and under the law, the County is required to tax someone fully if there is any question as to whether they should be tax exempt. She said the STAR program is expected to bring an enormous 159 June 2, 1998 volume of additional work to the Assessment Department. She said State funds that were supposed to cover the full cost of this program, will not do so. She announced the Purchasing Division will be accepting bids for gasoline during the month of June. The Committee also continued its work on the land policy. The Committee concluded its meeting by touring the County Clerk's office. She noted that all of the work on that space they had planned on doing last year has been done. The next meeting to discuss the work plan will be June 17 at 9:15 a.m. The next regular meeting will be June 25 at 9:15 a.m. RESOLUTION NO. 135 — ADOPTION OF LOCAL LAW NO. 4 OF 1998 — AMENDMENT TO THE CHARTER AND CODE, ARTICLE 2, SECTION 2.01 MISSION STATEMENT OF THE BOARD OF REPRESENTATIVES — BOARD OF REPRESENTATIVES (LOCAL LAW CAN BE VIEWED AT THE END OF PROCEEDINGS) MOVED by Ms. Davis, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, a public hearing has been held before the Board of Representatives on June 2, 1998 to hear all persons interested in proposed Local Law No. 4 of 1998, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That proposed Local Law No. 4 of 1998 - Amendment to the Charter and Code, Article 2, Section 2.01 Mission Statement of the Board of Representatives - Board of Representatives be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the Office of the County Clerk and one copy with the Secretary of State. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chairman, reported committee business is reflected on the agenda. RESOLUTION NO. 136 - BUDGET ADJUSTMENT AND APPROPRIATION OF UNSPENT GENERAL FUNDS FROM 1997 TO VARIOUS ACCOUNTS AND INCREASE IN HOURS - ADMINISTRATION Mr. Joseph stated the Budget and Personnel Committee reviewed and made changes to this resolution before other committees. Under the Rules of the Board, it should come to the Board in the form that the last Committee approved it. MOVED by Ms. Davis, seconded by Mr. Koplinka-Loehr. It was MOVED by Mr. Joseph, seconded by Mr. Meskill, to delete the assessment equipment reserve in the amount of $15,000, and to delete the words "or following year" in the second Whereas. Mr. Joseph said the Budget and Personnel Committee felt the purpose of allowing rollover to be used mid -year in 1998 was to give departments an opportunity to use some of the rollover they had left in 1997. If they want to use it in a future year, they ask for that at budget time. The Committee felt that to put this money in an equipment reserve was not appropriate to be done at this time. He said the department would retain the same amount of rollover eligibility and could apply to use it at budget time. Ms. Kiefer said according to the second Whereas in the resolution, it is appropriate to request money for an equipment reserve now. 160 June 2, 1998 Mr. Evans said he supports equipment reserves. He said the Governmental Operations Committee wants to see that equipment reserves are established. He said he would support this if he can be reassured that this is gong to happen. Mr. Meskill said there is no policy that addresses equipment reserves. He feels that there needs to be a policy before the Board can move forward with approving this type of request. Ms. Davis agreed with Mr. Meskill; however, she said this is the first request she has seen for this purpose and said she wants to make sure that the Board will support County departments when they do things they have been asked to do. She said machines must be replaced and there must be a plan to do that. Mr. Winch said he is a supporter of computer reserves and would like to see this approved. He said he does not feel the Board can guarantee that this request will be approved in the budget process. Ms. Mink said it appears that everyone is in agreement in principle that there should be an equipment reserve policy. She said she will support the Budget and Personnel Committee's recommendation; however, she supports the intentions of the Governmental Operations Committee. A voice vote on the amendment resulted as follows: Ayes - 7 (Representatives Blanchard, Joseph, Meskill, Mink, Schuler, Stein, and Todd); Noes - 8 (Representatives Davis, Evans, Kiefer, Lane, Koplinka-Loehr, Proto, Totman, and Winch). MOTION FAILED. Mr. Proto was assured by Mr. Joseph that the Budget and Personnel Committee will look at the issue of an equipment reserve policy. A voice vote on the original resolution resulted as follows: Ayes - 15. Noes - 0. RESOLUTION ADOPTED. WHEREAS, various departments have been certified by the Director of Finance to have unspent appropriations and excess revenues from 1997 resulting in a surplus on the County's books as of December 31, 1997, and WHEREAS, pursuant to County Fiscal Policy, surplus funds may be requested for use in the current or following year budget, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education, Economic and Workforce Development, Public Works, Public Safety, Governmental Operations, and Planning and Intermunicipal Cooperation, Budget and Personnel Committees, That the following transactions are approved: BUDGET APPROPRIATION: From: General Fund Balance TO: DSS (Purchase of Svcs) — DSS (Planning & Coord) — DSS (Planning & Coord) — DSS (Planning & Coord) — DSS (Planning & Coord) — Youth Bureau -- Youth Bureau -- Youth Bureau -- Youth Bureau -- Youth Bureau -- Youth Bureau -- Program Expense Professional Services Regular Pay Fringes Office Furnishings Office Furnishings Software Regular Pay Office Supplies Printing Books 161 $383,334 6070.54400 9,505 6010.54442 45,000 6010.51000 3,332 6010.58800 833 6010.52214 11,295 7020.52214 200 7020.52230 1,150 7020.51000 2,500 7020.54303 500 7020.54330 2,000 7020.54332 200 June 2, 1998 Youth Bureau -- Youth Bureau -- Planning - Assigned Counsel -- Assigned Counsel -- Assigned Counsel -- Probation (Ping. & Coord) - Probation (Ping. & Coord) - Probation (Ping. & Coord) - Probation (ATI) - Probation (ATI) - Probation (ATI) - Probation (Intake/Investig) -- Probation (Intake/Investig) -- Criminal Justice - Buildings & Grounds - Buildings & Grounds - Buildings & Grounds - Buildings & Grounds - Public Works Admin. -- Public Works Admin. -- Board of Reps - County Admin (Records Mgt) - County Admin (Records Mgt) - Assessment -- Assessment - Info. Tech. Svcs. - Info. Tech. Svcs. - Info. Tech. Svcs. - Board of Elections - Personnel - Fire Coordinator - Fire Coordinator - Fire Coordinator - Fire Coordinator - Fire Coordinator - Travel/Training 7020.54412 Interdepartmental Charge 7020.54618 Professional Service Fees 8020.54442 Computer Equipment 1170.52206 Professional Services 1170.54442 Regular Pay 1170.51000 Program Expense 3140.54400 Regular Pay 3140.51000 Fringes 3140.58800 Computer Equipment 3141.52206 Fringes 3141.58800 Vehicles 3141.52231 Computer Equipment 3142.52206 Fringes 3142.58800 Prof. Service Fees 3990.54442 Regular Pay 1620.51000 Shift Pay 1620.51300 Dept. Equipment 1620.51300 Service Contracts 1620.54425 Travel/Training 1490.54412 Prof. Svc. Fees 1490.54442 Regular Pay 1040.51000 Regular Pay 1460.51000 Travel/Training 1460.54412 Postage 1355.54452 Equipment Reserve 1355.52999 Dept. Equipment 1680.52220 Computer Equipment 1680.52206 Regular Pay 1680.51000 Computer Equipment 1450.52206 Office Supplies 1430.54303 Svc. Contr. (Eqmt.Repair) 3411.54425 Regular Pay 3411.51000 Overtime Pay 3411.51200 Fringes 3411.58800 Communicat. Eqmt. 3411.52222 1,500 400 65,000 225 1,511 200 3,015 1,820 660 750 858 8,685 2,587 4,146 17,870 16,305 2,745 6,475 7,000 1,400 3,662 6,251 4,357 643 8,076 15,000 7,200 21,474 20,000 10,159 2,817 29,000 12,425 3,727 3,876 15,000 RESOLVED, further, That revenue leveraged by the use of surplus funds in the Probation Department is reflected in the following Budget Adjustment: BUDGET ADJUSTMENT REVENUE: A3140.43310 A3141.43310 A3142.43310 APPROPRIATION: A3140.51000 A3141.52999 A3141.52231 A3142.52999 Probation Services State Aid Probation Services ATI State Aid Probation Services Intake/Investig. State Aid Probation Salaries Probation ATI Equipment Reserve Probation ATI Vehicles Probation Intake/Investig. Equipment Reserve 162 817 4,239 1,163 6,219 817 337 3,902 1,163 6,219 June 2, 1998 RESOLVED, further, That the position of Records Officer (12/669), Labor Grade 12, Administration, be increased from 35.0 to 40.0 hours through December 31, 1998. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 137 - ESTABLISHMENT OF GUIDELINES AND FISCAL TARGETS FOR ALL COUNTY BUDGETING UNITS FOR THE PREPARATION OF THE 1999 BUDGET MOVED by Mr. Todd, seconded by Mr. Meskill. It was MOVED by Mr. Joseph, seconded by Ms. Davis, to add the words to number one following the word grants, "excluding Basic Subsistence and Income Security"; and to add the following number three: "3. For the Basic Subsistence and Income Security Program the amount approved in the 1998 adopted budget minus any over -target request funding designated as one-time plus or minus any adjustment in sales tax allocated funding pursuant to the agreement with the City of Ithaca, plus an increase of $54,000 to provide livable wages to human service employees." Mr. Joseph said this is the money needed to ensure that all employees that are funded by the County through the Human Services Coalition would receive wages of at least $16,500 on a full-time basis. Mr. Joseph said the Livable Wage Coalition originally wanted the County to pass a law declaring that everyone who contracts with the County pay a livable wage. Instead, they decided to bring a resolution forward that puts money in the target, making it available for the Human Services Coalition to use for the agencies that wish to do this. Mr. Meskill asked that this amendment be sent back to the Budget and Personnel Committee and looked at for some type of process for determining the dollar amount and to make sure this is done through the normal budget process. Mr. Proto said he does not feel the Human Services Coalition has been charged to allocate funds for salaries. He said at the beginning of the year, the issue of livable wages was intended to be taken up by the Economic and Workforce Development Board. Mr. Proto also suggested a look be taken at the "source of funding" category, not just say it is coming from taxes. He said a look should be taken at what agencies would fall into the category and what departments do they support; perhaps a source of funding could come from the department. Ms. Kiefer said she would like to add the words "the increase of $54,500 would be to provide a level of wages to human service employees such that they do not themselves require poverty -level assistance." She said this would leave the issue of what the definition of a livable wage is to the Economic and Workforce Development Board, and would let the Human Services Coalition know the general thinking the Board has in mind. Mr. Joseph did not accept this as a friendly amendment. Ms. Blanchard said there is so much interest in this subject; therefore, as Chair of the Economic and Workforce Development Committee she will try to accelerate the work on this issue. She said within the next couple of months the Committee will bring back a proposal on how to deal with this issue. Mr. Totman said he does not feel the County should get involved in telling people what to pay their employees. He also questioned the source of the livable wage. He feels this figure should come from more than one source. Mr. Koplinka-Loehr agreed with Mr. Meskill's comments about process. He also said he feels there needs to be more public input. He said if the Board does not proceed with a set -side dollar figure, 163 June 2, 1998 he thinks the Budget and Personnel Committee should consider giving the Human Services Coalition direction that these are the kinds of things you should consider in your determinations. Mr. Joseph said he has heard enough requests to delay this and allow for more discussion at the next Budget and Personnel Committee. Chair Mink granted Mr. Joseph permission to withdraw this amendment. Mr. Stein said he would like to know for all of the contract agencies, what the overall need would be. Ms. Mink said she would like clarification for the Board on what the minimum wage is and what the livable wage is. A voice vote on the original resolution resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). Ms. Kiefer said she does not feel the Board should be setting zero percent increases. RESOLUTION ADOPTED. WHEREAS, the Tompkins County Fiscal Policy specifies that a fiscal target is the maximum amount of general revenue spending authority that a department head or program director may request without initiating an Over Target Request, and changes in fiscal targets should be communicated to department heads and program directors as timely as possible in order for them to submit their budget requests by July 7, 1998, and WHEREAS, the Board of Representatives wishes to establish targets for departments and agencies in preparing 1999 budget requests, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That fiscal targets for all budgeting units for preparation of the 1999 budget are hereby established as follows: 1. For not-for-profit agency grants, the amount approved in the 1998 adopted budget minus any over target request funding designated as one-time. 2. For all County department Budgeting an amount equal to the general revenue portion of the 1998 adopted County budget, minus any over target request fund designated as one- time, and minus any funds reappropriated from previous years. SEQR ACTION: TYPE II -20 RESOLUTION NO. 138 — AMENDMENT OF ADMINISTRATIVE POLICY 05-02, FISCAL POLICY WITH RESPECT TO THE ESTABLISHMENT OF A FISCAL TARGET FOR SOLID WASTE MOVED by Mr. Joseph, seconded by Mr. Meskill. Mr. Todd said he opposes this as he has in the past. The Solid Waste Division operates as an enterprise, the same way the Airport operates. He said from a historical standpoint, the Board instructed Solid Waste to always budget a ten percent fund balance (which was double the rest of the County) because of the volatile nature of the recycling commodity market. He said the surpluses in Solid Waste have been increasing at a spectacular level and the Annual Fee has been reduced on a regular basis. Ms. Kiefer said she does not feel it was fair to spring this without first going through the Public Works Committee. She said they recognize that the Annual Fee is not like a property tax and it is better not to try to lump it together with that. She said she will oppose the resolution and urged other Board members to do the same. Mr. Stein agreed with the comments made by Representatives Kiefer and Todd. He said it appears to him that we are telling one department to take the amount of money they receive and reduce it by $500,000 instead of what is done with every other department. 164 June 2, 1998 Mr. Meskill said this fund balance has increased by half a million dollars in the last year alone. He said a lot of good has come from the Solid Waste budget and since this project was enacted, it has continually reduced its budget. He feels the people of the County should reap some of that reward while still keeping a heftier reserve than normal because the Board does realize the volatility of the market. Mr. Joseph said he agrees that the expenditures in solid waste have declined every year and the Annual Fee has declined most years, including last year. He said he expects the half million dollars they ended with last year will result in further reduction of the Fee. He said the County has a budgeting system that is based on target and over -target requests, and the way it has been used is to make everyone's target the same as the appropriation as the previous year. In an environment where everyone's expenses are rising, it creates a situation where everyone must come forward with over -target requests. That process is designed to have them isolate the most expendable parts of their budget. He said the process does not work well in a department whose budget is declining. He does not think this is a very hard target for the Solid Waste Division to hit and it will not have a hard impact until their budget begins to go up. Mr. Totman said he feels this should have gone to the Public Works Committee first. A voice vote on the resolution resulted as follows: Ayes - 5 (Representatives Joseph, Koplinka- Loehr, Lane, Meskill, and Proto); Noes - 10. RESOLUTION DEFEATED. WHEREAS, the Division of Solid Waste maintains its own Fund Balance, and WHEREAS, the definition of a fiscal target is the amount of General Revenues that may be requested without submitting an Over -Target Request, and WHEREAS, the Division of Solid Waste has no General Revenues and therefore, no fiscal target, and WHEREAS, the year-end fund balance for 1996 in excess of the target fund balance was $787,574 and the year-end fund balance for 1997 in excess of the target fund balance is $1,335,708, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That the Fiscal Policy be amended to identify spending associated with Annual Fee Revenues as well as other revenues as the fiscal target baseline for the Division of Solid Waste, RESOLVED, further, That the 1999 fiscal target for Solid Waste appropriations supported by the Annual Fee Revenue shall be equal to those revenues approved in the 1998 Adopted Budget ($2,559,444) minus $500,000 in response to the excess funds at December 31, 1997, RESOLVED, further, That 1999 Solid Waste spending requests related to the Annual Fee which are in excess of $2,059,444 be represented through the Over -Target Request application process. SEQR ACTION: TYPE II -20 RESOLUTION NO. 139 - ESTABLISHING FRINGE BENEFITS PAYMENT RATE FOR 1999 MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Budget and Personnel Committee, That the fringe benefits payment rate for 1999, which amount shall be charged to all County departments, shall be 25 percent. SEQR ACTION: TYPE I1-20 165 June 2, 1998 RESOLUTION NO. 140 - AUTHORIZATION TO EXECUTE CONTRACT TO ESTABLISH A VOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (VEBA) MOVED by Mr. Joseph, seconded by Mr. Todd. Ms. Kiefer asked what the County's level of contribution would be. Mr. Joseph said the amount of contribution would be negotiated with a bargaining unit. Mr. Winch said he is concerned that this may not be fair to all employees if one bargaining unit says it wants it and another does not. He said he has questions that he would like answered. It was MOVED by Mrs. Schuler, seconded by Mr. Koplinka-Loehr, to Table this resolution. Ms. Mink asked that a one-page summary be prepared on this and distributed to Board members. A voice vote on the motion resulted as follows: Ayes - 14, Noes - 1 (Representative Winch). MOTION CARRIED. Mr. Winch said he feels this should have been withdrawn and not tabled. Report from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee has not met since the last meeting. The next meeting will be June 11 at 9 a.m. in the Old Jail Conference Room. At that meeting the Committee will receive a presentation from Bob Johnson of Cornell University on the aquatic vegetation program. This is a study that County funds have helped with over the last few years. Mr. Lane said the Committee will continue its discussion on youth services and coordination of the County and City Youth Bureaus. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, reported at the last meeting the Committee had an• update from the DOORS program. That program is staying within its allocated dollar amount. The Committee discussed the STOP -DWI program. For the past couple of years that program has consistently run over budget. The Committee asked Mr. Beach, STOP -DWI Coordinator, to come to the next meeting with a draft budget proposal. RESOLUTION NO. 141 - APPROPRIATION FROM CONTINGENT FUND FOR THE BOARDING OF PRISONERS -JAIL MOVED by Mr. Meskill, seconded by Mr. Totman. Mr. Stein said in his estimate, the budgeted estimate will be exceeded by 500 percent. Mr. Meskill said it took much longer for double-celling to be implemented than expected. Therefore, the boarded -out prisoners were more than expected. Mr. Lane said he is disturbed by the amount of money that is being given to other counties through boarding of prisoners. He said a clear message needs to be given to the Sheriff that the Jail needs to be full. Mr. Todd said one reason for the Jail not being full is caused by classification of prisoners. A short roll call vote resulted as follows: Ayes - 14, Noes- 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, funds for this purpose as set forth in the 1998 budget in the amount of $110,000.00 have been exhausted, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Personnel Committees, That the Finance Director is directed to appropriate $58,921.00 from A1990.54400, Contingent Fund, to cover outstanding boarding bills and actual housing expenses through March 31, 1998. 166 June 2, 1998 APPROPRIATION From A1990.54400 Contingent Fund $58,921.00 To A3150.54469 Boarding of Prisoners $58,921.00 EXPLANATION Resolution No. 17(Increase in budget for Double Celling costs) Transfer #11(Double Ceiling Equipment) BOARDING OF PRISONERS 1/1/98 - 3/31/98 Cayuga County 1,125.00 Chemung County 16,294.13 Cortland County 9,520.00 Monroe County 10,450.00 Schuyler County 62,746.17 Tioga County 35.925.00 TOTAL $168,920.30 SEQR ACTION: TYPE 1I-20 $ 24,160.00 8,700.00 RESOLUTION NO. 142 - APPROPRIATION FROM CONTINGENT FUND FOR OVERTIME AT THE SHERIFF'S DEPARTMENT MOVED by Mr. Meskill, seconded by Mr. Todd. Ms. Kiefer said this amount is for five-eighths of the amount budgeted for when they should only be at two -eighths. Mr. Meskill agreed and said at this pace, more is being spent on overtime than ever before. Mr. Stein said he would like to see a breakdown of these overtime expenses. A short roll call vote on the resolution resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Schuler). RESOLUTION ADOPTED. WHEREAS, the County Board set aside $200,000 in the Contingent Fund for overtime costs at the Sheriffs Department when it adopted its 1998 budget, and WHEREAS, the Sheriff's Department was directed to request reimbursement quarterly during 1998, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Personnel Committees, That the Director of Finance appropriate $124,872 from the Contingent Fund to cover overtime costs at the Sheriffs Department for the first quarter of 1998 as follows: APPROPRIATION FROM: A1990.54400 Contingent Fund $124,872 TO: INVESTIGATIONS DIVISION A3112.51000 Regular Pay 6,008 A3112.51200 Overtime Pay 3,004 A3112.58800 Fringe 2.163 TOTAL $ 11,175 ROAD PATROL DIVISION A3113.51000 Regular Pay 23,636 A3113.51200 Overtime Pay 11,818 A3113.58800 Fringe 8.509 TOTAL $ 43,963 167 June 2, 1998 CORRECTIONS DIVISION A3150.51000 Regular Pay 37,491 A3150.51200 Overtime Pay 18,746 A3150.58800 Fringe 13,497 TOTAL $ 69,734 SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported the Committee met on May 28 and had a presentation from Foodnet on extending their existing five-year contracts to four ten-year contracts. He said this carries with it the implication they want to move someplace else. Nancy Zahler, Youth Bureau Director, gave a report on the Transition Task Force. Mr. Proto gave an update on the methadone issue and transporting clients to Syracuse. He is in the process of putting a report in writing for all Board members. He said it looks like what is currently begin done is the most efficient by law. He said the Human Services Cabinet also gave a report to the Committee. He said the Committee did not discuss the local law on tobacco legislation but discussed several areas of concern that were raised at the public hearing where the County could get involved. Ms. Kiefer reviewed existing State legislation, and further discussion will continue at the next meeting. Cooperative Extension provided the Committee with a review of the School Lunch Program. Mr. Proto commended Lansing Central School on the accomplishments of their program. RESOLUTION NO. 143 - PROGRAM RECONFIGURATION - MENTAL HEALTH MOVED by Mr. Proto, seconded by Ms. Kiefer, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Health, Human Services and Education and Budget and Personnel Committees, That the Mental Health Department programs be re -configured from 24 programs to nine (9) programs as follows: 1 Planning & Coordination 0700 No change 1 2 HOMES 0705 Mental Health Agencies Mental Health Agencies Mental Health Agencies Mental Health Agencies Mental Health Agencies 2 3 Suicide Prevention 0735 4 Emergency Community Shelter 0740 5 Mental Health Assoc. 0720 6 Fam. & Children's Services 0755 7 Special Childrens Center 0710 Mental Retardation/Development Disabilities Agencies Mental Retardation/Development Disabilities Agencies Mental Retardation/Development Disabilities Agencies 3 8 City Youth Bureau 0730 9 Challenge Industries 0745 10 T -S -T BOCES 0715 Alcohol & Substance Abuse Service Agencies Alcohol & Substance Abuse Service Agencies Alcohol & Substance Abuse Service Agencies 4 11 Alcoholism Council 0725 12 Alpha House 0750 13 Mental Health Clinic 0760 Clinic Services Clinic Services Clinic Services 5 14 Satellite Clinic 0780 15 Chemical Abuser Clinic 0800 16 Skylight Club 0765 Continuing Day Treatment 6 17 Community Support Services 0770 Case Management Case Management Case Management 18 Client Fiscal Management 0775 19 Supportive Case Management 0810 168 20- 22 23 24 Intensive Case Management 0785-0795 (actually 3 programs) Starlight Club 0805 June 2, 1998 Case Management Mutual Support & Social Rehabilitation 7 8 Psychiatric Expense 0815 Psychiatric Hospitalization 9 RESOLVED, further, That the Fiscal Target remain as one departmental target. SEQR ACTION: TYPE II -20 RESOLUTION NO. 144 - APPROPRIATION FROM CONTINGENT FUND - REPLACEMENT PAY - MENTAL HEALTH MOVED by Mr. Proto, seconded by Mr. Evans. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, a Case Aide in the Mental Health Department had been absent from work for longer than two months, and WHEREAS, County Fiscal Policy allows the appropriation of contingency funds for the cost of replacing this employee, and WHEREAS, the cost of unbudgeted replacement pay in the amount of $8,969 has been incurred by the Mental Health Department, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education and Budget and Personnel Committees, That the following budget appropriation be made: FROM: A1990.54400 Contingency Fund $8,969 TO: A4313.51000 Regular Pay $7,233 A4313.58800 Fringes 1,736 SEQR ACTION: TYPE II -20 RESOLUTION NO. - EXECUTE FOUR TEN-YEAR CONTRACTS WITH FOODNET, INC. TO PROVIDE HOME DELIVERED MEALS, CONGREGATE MEALS, AND NUTRITION EDUCATION AND COUNSELING TO COUNTY RESIDENTS 60 YEARS OR AGE OR OLDER MOVED by Mr. Proto, seconded by Mr. Evans. Mr. Meskill said he is uncomfortable with authorizing ten-year contracts, especially when five- year contracts were just established last year. Mr. Meskill requested the back-up information that members of the Committee received. Following other questions and concerns being raised by Board members, Chair Mink gave Mr. Proto permission to withdraw this resolution from the agenda. RESOLUTION NO. 145 - INCREASE IN HOURS - CLINIC SUPERVISOR - MENTAL HEALTH MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the duties of two Clinic Supervisor positions have been increased to include more interagency collaboration and training, now therefore be it RESOLVED, on recommendation of the Health; Human Services and Education Committee, That two (2) positions of Clinic Supervisor (18/653), labor grade R(18), competitive class be increased from 35.0 hours per week to 40.0 hours per week, effective June 1, 1998 through December 31, 1998, RESOLVED, further, That no additional County funding is required for this change. SEQR ACTION: TYPE II -20 169 June 2, 1998 Report from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on May 20. He announced a ribbon cutting ceremony will take place on June 12 for the Myers Road Bridge in Lansing. The next Committee meeting will be June 4 at 9 a.m. Report from the Arts, Culture and Tourism Committee Mr. Stein, Chairman, reported the Committee will meet on June 9 at 9 a.m. Report from the Electric Power Committee Mr. Stein, Chairman, had no report. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will provide the Board with a progress report at the next Board meeting on June 16. Report from the Human Services Building Committee Ms. Mink, Chair, reported the Committee will meet on June 4 at noon at the Human Services Building. Report from the Leadership Council Ms. Mink, Chair, had no report. Report from the Library Improvement Committee Mrs. Schuler, Chair, reported the Committee will meet on June 10 at 9:30 a.m. in the Sherman Peer Room at the Tompkins County Public Library. Approval of Minutes It was MOVED by Mr. Proto, seconded by Koplinka-Loehr, and unanimously adopted by voice vote to approve the minutes of May 5 and 19, 1998 with the corrections submitted by Representative Kiefer. Recess Chair Mink declared recess from 9:22 - 9:30 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote, to enter into executive session at 9:30 p.m. to discuss personnel matters. The meeting returned to open session at 10:30 p.m. Adjournment On motion the meeting adjourned at 10:30 p.m. 170 June 16, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Representative Schuler was excused at 7:48 p.m. and Representative Stein was excused at 7:52 p.m. Announcement Ms. Mink said the progress report that was to be given this evening on the progress of the Electronic Future Committee has been deferred to the July 7 Board meeting. Privilege of the Floor by the Public Doria Higgins, Town of Ithaca, distributed copies of a statement she will be reading at the Town of Ithaca Board meeting this evening concerning the Cornell Lake Source Cooling Project. Ms. Higgins. explained why she feels the specification for monitoring the Cornell Lake Source Cooling Project for conditions related to "Water Quality and System Maintenance" as described in the SPDES Permit are inadequate. Herb Engman, Chair of the Environmental Management Council, said the Council adopted a resolution last week regarding the Cornell Lake Source Cooling Project. He said the resolution recommends that the Board not issue a findings statement concurring with the EIS Findings Statement. They feel there is lack of a thorough study to gather and establish baseline conditions in Cayuga Lake; lack of independent monitoring of Cayuga Lake; an absence of established guidelines to determine if there has been a negative impact on the Lake and at what point the project should be shut down and remediation begun; lack of a set-aside fund to pay for prompt remediation, and absence of any consideration by the sponsor or regulatory agency of the cumulative affects resulting from the technology; failure of the sponsor to consider in-depth alternatives such as closed-loop system, thermal . cooling, passive options and energy conservation measures; lack of analysis of the potential impacts on the tourist industry of the aesthetic effects of the project caused by anticipated algae blooms and predicted by the Department of Environmental Conservation to occur in June, July, and August of each year. He said the EMC recognizes that progress has been made in several of these areas since the original Environmental Impact Statement and SPDES permit; however, they still feel these are serious concerns that do not warrant the concurrence of the Tompkins County Board of Representatives. Alan Cohen, City of Ithaca Mayor, spoke in support of the Cornell Lake Source Cooling Project. He said the Common Council had expressed concerns; however, those concerns have been addressed and the City has given unanimous support for the granting of permits for this project. Mr. Cohen said there is a competitive bonding in New York State, and not approving the issuance of bonds would not stop the project. By issuing the bonds the Board would be garnering additional resources and getting money back into the LDA to fund other projects. He feels the Board should approve the issuance of the bonds and move forward with strengthening the community. Michael Oates, representative of the Mid -State Labor Council and President of the American Postal Worker's Union, said they support this project and feel it is the best way to provide the energy that is required and will have the least environmental impact of the options discussed. He said it will also provide many needed jobs. 171 June 16, 1998 Fay Gougakis, City of Ithaca, said she does not feel the former Woolworth's site is the best location for the Library. She also spoke of the recent law adopted by the Board dealing with the self- service display of tobacco products and said exceptions should not be made for vending machines in bars or bowling alleys. Ms. Gougakis spoke in opposition to the Lake Source Cooling Project. She feels this is an experimental project that should not be done on Cayuga Lake. Ed Ritchie, President of the Building Trades, spoke in support of the Cornell Lake Source Cooling Project. He said it is a great environmental and economic project and will bring a lot of attention to Ithaca. Kathryn Thomas, Carpenters Local 603 and Director of the Labor Coalition, spoke in support of the Cornell Lake Source Cooling Project. She said the 2,500 members in Tompkins and Cortland Counties want to see the money come back into the area so that the community can continue to grow. Joel Harlin, Dryden, spoke of the Cornell Lake Source Cooling Project. Mr. Harlin feels the colleges are taking control of the entire County. Scott Knapp, member of the carpenters union, spoke in support of the Cornell Lake Source Cooling Project. He feels Tompkins County needs to move forward with this project and keep money coming in so that the County can economically prosper. Privilege of the Floor by Board Members Mr. Proto, District No. 7 Representative, said the Flag Day Parade was held June le and thanked those representatives who participated in the event. Mr. Proto reported two new Public Works vehicles were in the parade. Ms. Blanchard, District No. 1 Representative, announced the Business Record of Central New York came out June 15th and previewed economic development in Tompkins County. Copies should be arriving soon for all Board members. Mrs. Schuler, District No. 4 Representative, announced the eighth annual staff recognition ceremony was held at the Tompkins County Public Library. Ms. Kiefer, District No. 10 Representative, referred to Mr. Proto's comments about the Public Work's vehicles being in the Flay Day Parade. She said when she attended the Ithaca Festival Parade she was told by the Commissioner of Public Works that they had planned for a vehicle to be in the Ithaca Festival Parade but were told they could not participate in that parade because of liability reasons. Mr. Todd, District No. 6 Representative, introduced Carolina O'Bara who is an exchange student from Chile who has been staying with his family this year. Mr. Todd said it has been a very enjoyable year having her with his family. Mr. Lane, District No. 14 Representative, congratulated the City of Ithaca on the wonderful Festival that took place. He said this year's Dryden Dairy Days were not as successful as they had hoped because of the weather; however, he believes they will improve in the future. Addition of Resolution(s) to the Agenda It was MOVED by Mr. Proto, seconded by Mr. Evans and unanimously adopted by voice vote to add the resolution to the agenda entitled Amendment to Resolution No. 2222 of 1998 - To Extend Four Five -Year Contract with Foodnet, Inc. by an Additional Five Years to Provide Home Delivered Meals, 172 June 16, 1998 Congregate Meals, and Nutrition Education and Counseling to County Residents 60 Years of Age and Older. It was MOVED by Ms. Davis, seconded by Mr. Evans and unanimously adopted by voice vote to add the resolution to the agenda entitled Creation of Positions and Budget Adjustment - Assessment Department. It was MOVED by Mr. Winch, seconded by Mr. Todd, to add the resolution entitled in support of the Parking Rules for County Lots and Enforcement Procedures to the agenda. A voice vote on the motion resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Lane). MOTION CARRIED. Withdrawal of Resolutions) from the Agenda Chair Mink gave Mr. Lane, Chairman of the Planning and Intermunicipal Coordination Committee, permission to withdraw from the agenda the resolution entitled Endorsement of Snow Emergency Plan for Coordination of Roadway Transportation. Report from the Interim County Administrator Ms. West reported a budget "kickoff" meeting was held on June 10; Board members may obtain informational packets from the Board Office. Ms. West reported on the Cornell Cooperative Extension - sponsored teleconference that was held last week on ways to successful budgeting. She said many calls had to do with the fund balance. She said a videotape of the teleconference is available for viewing by Board members. Report from the County Attorney Mr. Theisen reported that at the last meeting Ms. Kiefer requested information about pending legislation in Albany pertaining to lawsuits by the Trial Lawyers Association. He said he obtained copies of the legislation that addresses three areas: broadened damages that can be obtained in a wrongful death action; accrual of interest from before the judgement; and if malpractice, the statute of limitations can start later if it was something unknown to the person. Mr. Theisen requested an executive session to discuss real estate negotiations. Report from the Finance Director Mr. Squires had no report. Approval of Appointment(s) Under the Consent Agenda It was MOVED by Mr. Koplinka-Loehr, seconded by Ms. Blanchard, and unanimously adopted by voice vote to approve the following appointment(s) under the Consent Agenda: Personal Emergency Response Service Advisory Board David Wall - Cayuga Heights Police Department Representative - term expires December 31, 1999 Fire, Disaster and EMS Advisory Board Larry Stillwell - Town of Enfield Delegate - term expires December 31, 2000 Richard Nino - Town of Enfield Alternate - term expires December 31, 2000 173 June 16, 1998 Tompkins County Planning Federation Richard Chase - Town of Enfield Representative - term expires December 31, 2000 Report and Presentation of Resolntion(s) from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the committee met on June 6 and 9 and received two presentations. The first presentation was from Cooperative Extension on the Food Stamp Education Outreach program. Several members were able to attend an event at 4H acres where the fruits of this program were demonstrated. She said it was wonderful to see the program participants preparing some very healthy dishes. The second presentation was from the Department of Social Services on the CAP (Child Assistance Program) program. This is a very new and exciting opportunity for some very tangible and long-term benefits for families on public assistance as they move from welfare to work. She said a presentation on this will also be given to the Budget and Personnel Committee at their June 23 meeting. Those Board members who are not members of either Committee will receive information in their mailboxes. Ms. Blanchard reported the Committee held a meeting on June 15 to discuss the Lake Source Cooling project. Mr. Wood distributed a mento defining why it is necessary for the County Board to adopt a Findings Statement. During the meeting the Committee heard from representatives of the Building Trades Council about economic benefits of the project, as well as the environmental benefits. The Committee also received a response to several points made in the resolution passed by the Environmental Management Council. The next meeting will be July 14 at 1:30 p.m. m the Human Services Building Conference Room. She said information will be provided to the Committee on the inter -workings of the Department of Social Services. RESOLUTION NO. 146 - AUTHORIZING TIIE ISSUANCE OF A FINDINGS STATEMENT UNDER THE STATE ENVIRONMENTAL QUALITY REVIEW ACT FOR THE CORNELL UNIVERSITY LAKE SOURCE COOLING PROJECT AND THE UNDERTAKING OF RELATED ACTIONS MOVED by Ms. Blanchard, seconded by Mr. Evans. Ms, Kiefer said she has been involved in conversations with various people at the Department of Environmental Conservation because she thought there might be a way she could support the County approving bonding so that TCAD could receive a fee from Cornell without having to endorse the Environmental Impact Statement which, in her view, has inadequacies. She said that view has been upheld because of the additional paperwork Cornell has provided subsequent to the closing of the environmental review process. 'She said there has been much better discussion of alternatives considered but this information is not in the EIS; and Cornell is negotiating a much better monitoring system but this is not in the DEC permit. Ms. Kiefer said this is not the first time the County Board is being asked to approve issuance of bonds by TCAD. She said it was done in March of 1997 for Ithacare's Longview. She said that project also had an EIS attached and the County's attorneys did not advise the Board to issue findings statements and sign on to the EIS that went with Longview. She suggested the Board could therefore ignore this resolution and adopt only the resolution approving the issuance of bonds. Jonathan Wood, Deputy County Attorney, said he had no idea why there was no Findings Statement for the Longview project; he was not involved. He gave his opinion that this resolution does need to be voted on by the Board since the County is an involved agency. He said this is also the opinion of the IDA attorneys and Cornell University. Ms. Blanchard said this is an important decision and feels the County should adopt this resolution. 174 June 16, 1998 Mr. Joseph said he has always been an environmentalist. When Cornell first came up with this project he found it interesting. He feels the impact on the Lake will be far less than what some people think it will be. He, too, has trouble with the findings statement and believes it to contain weaknesses. He agrees with Ms. Kiefer, that the County's action should be subject of its own SEQR process. He said it would make better sense to make a negative declaration on the issuance of the bonds. Mr. Lane agreed with comments made by Mayor Cohen, that the County's role is limited; if the County does not approve it the project will still move forward. He feels this Board has done a good job at looking at the issues. He said this has been a better process because of the questions that have been raised by the public. He feels the Board must rely on the Planning Department to make a findings statement and they have done that. Mr. Proto was advised by Deputy County Attorney Wood that the Findings Statement does not contain any inference that approval of it means approval of the resolution issuing the bonds. Mr. Stamm, TCAD, read from the bond counsel's letter in which he said that he is unaware of any court decision addressing the question of whether County Board approval of this tax-exempt funding rises to the level of requiring compliance with SEQRA, but adding that he believes the prudent course would be for the Board to adopt a findings statement under SEQRA. A roll call vote resulted as follows: Ayes - 10, Noes - 5 (Representatives Davis, Joseph, Kiefer, Proto, and Schuler), RESOLUTION ADOPTED. WHEREAS, pursuant to Article 18-A of the General Municipal Law of the State of New York, as amended, and Chapter 535 of the Laws of 1971 of the State of New York (collectively the "ACT"), the County Board of Representatives, as legislative body of Tompkins County (the "County") has heretofore appointed the chairman and members of the Tompkins County Industrial Development Agency (the "Issuer") with the authority and power to acquire and assist certain civic facilities as authorized by the Act and convey, lease and contract with respect to such facilities and the financing therefore, and WHEREAS, Cornell University (the "Borrower") has proposed to acquire, construct and equip a Lake Source Cooling Infrastructure System consisting of the construction of a new building to house lake water pumps and heat exchangers to be located at 983 East Shore Drive in the Town of Ithaca (the "Heat Exchange Facility"), the acquisition and installation of water pipelines from Cayuga Lake through the Heat Exchange Facility and through portions of the Town of Ithaca, City of Ithaca, and Village of Cayuga Heights, extending approximately two miles to the Cornell University Ithaca Campus, the acquisition of land, or rights in land necessary therefor, and other incidental improvements in connection therewith, all as described in the Final Environmental Impact Statement, filed December 3, 1997, (the "EIS") (hereinafter referred to as the "Project"), and WHEREAS, the Borrower submitted to the Issuer an application (the "Application"), requesting that the Issuer issue its civic facility revenue bonds (the "Bonds") and acquire an interest in a portion of the Project and sell or lease the Issuer's interest therein to the Borrower, or its designee, and otherwise contact with respect to the Project and the financing therefor, and WHEREAS, pursuant to section 147(f) of the Internal Revenue Code of 1986, as amended, the Bonds will not be exempt from federal income taxation unless the issuance of the Bonds is approved by the County after a public hearing has been held on the Project and the issuance of the Bonds, and WHEREAS, the Issuer's and the County's participation in the Project was not originally contemplated at the time the New York State Department of Environmental Conservation (the "Lead Agency") conducted its environmental review of the Project, and WHEREAS, because of the action requested by the Issuer in the Application the Issuer and the County are involved agencies for purposes of environmental review of the Project pursuant to Article 8 of the New York State Environmental Conservation Law, known as the State Environmental Quality Review Act, and the implementing regulations set forth in 6 NYCRR Part 617 ("SEQRA"), and 175 June 16, 1998 WHEREAS, the Lead Agency has been acting as "Lead Agency" pursuant to SEQRA for purposes of the environmental review of the Project under SEQRA and at the time the Issuer and the County were requested to be an involved agency for purposes of the Project, and WHEREAS, the Lead Agency issued its•written findings statement with respect to the Project dated January 7, 1998, (the "Lead Agency's Findings Statement"), a copy of which has been provided to the County, and WHEREAS, the County, has considered and reviewed the EIS, and the Lead Agency's Findings Statement and such other information of which it is and was aware with respect to the Project, and WHEREAS, the County, as an involved agency, is required to issue a findings statement in accordance with 6 NYCRR Section 617.11, and WHEREAS, the findings statement attached to this resolution has been reviewed and considered by the County; now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County hereby acknowledges that the Lead Agency has conducted an environmental review and consents to the Lead Agency's having acted as "Lead Agency" with respect to the Project for purposes of SEQRA, RESOLVED, further, That the County hereby makes the findings set forth in the statement on Appendix A (the "County's Findings Statement") which is attached to, and hereby incorporated as part of, this resolution, RESOLVED, further, That the Clerk of the Board of Representatives is hereby authorized to certify and sign the County's Findings Statement on behalf of the County, and is directed to file 'copies of the County's Findings Statement with the involved agencies for this Project and as may be otherwise required by 6 NYCRR Section 617A2, RESOLVED, further, That to the extent not inconsistent herewith, any prior preliminary activities of the County with respect to the Project are hereby confirmed and ratified as of the date hereof, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: (FINDINGS STATEMENT ATTACHED) FINDINGS STATEMENT Pursuant to Article 8 (State Environmental Quality Review Act -- SEQRA) of the Environmental Conservation Law and 6 NYCRR Part 617, the County Board of Representatives of Tompkins County, New York, as an involved agency, makes the following findings: Name of Action: Cornell University Lake Source Cooling Project. Location and Description of Action: The acquisition, construction, and equipping of a Lake Source Cooling Infrastructure System (the "Project") consisting of the construction of a new building to house lake water pumps and heat exchangers to be located at 983 East Shore Drive in the Town of Ithaca (the "Heat Exchange Facility"), the acquisition and installation of water pipelines from Cayuga Lake through the Heat Exchange Facility and through portions of the Town of Ithaca, the City of Ithaca and the Village of Cayuga Heights, extending approximately two miles to the Cornell University Ithaca Campus, the acquisition of land, or rights in land, necessary therefor, and other incidental improvements in connection therewith, all as described in the final Environmental Impact Statement (the "EIS"). Agency Jurisdiction: Funding approval under the Internal Revenue Code Date EIS Filed: December 3, 1997 Facts and Conclusions in the EIS Relied Upon to Support the Decision: 176 June 16, 1998 The County Board of Representatives of Tompkins County accepts the facts and conclusions contained in the EIS and relies upon them to support the County's decision to consider the project as within the County's jurisdiction. After the final EIS was issued, the County Planning Department expressed concern about the water quality and biological monitoring processes. The Board finds that those concerns have subsequently been adequately addressed through the terms of the State Pollutant Discharge Elimination System (SPDES) permit, and through written commitments from Cornell University that the County will be involved in the future monitoring of the Project. Cornell University has also proposed methods to inform the public about the monitoring process. Additionally, construction of the Project will offer employment opportunities to local residents during construction. Completion of the Project will be in furtherance of the objectives of the Tompkins County Industrial Development Agency under Article 18-A of the General Municipal Law. CERTIFICATION OF FINDINGS TO APPROVE/FUND/UNDERTAKE Having considered the Environmental Impact Statement (EIS), and having considered the relevant environmental impacts, facts, and conclusions disclosed in the EIS, this Statement of Findings certifies that: 1. The requirements of 6 NYCRR Part 617 have been met; 2. Consistent with social, economic and other essential considerations from among the reasonable alternatives thereto, the Action is one that avoids or minimizes adverse environmental impacts to the maximum extent practicable, including the effects disclosed in the EIS; and 3. Consistent with social, economic and other essential considerations, to the maximum extent practicable, adverse environmental impacts revealed in the environmental impact statement process will be minimized or avoided by incorporating those mitigative measures which were identified as practicable. DATED: June 17, 1998 BOARD OF REPRESENTATIVES OF TOMPKINS COUNTY, NEW YORK BY: Catherine Covert STATE OF NEW YORK ) ss: COUNTY OF TOMPKINS I, the undersigned Clerk of the Board of Tompkins County, DO HEREBY CERTIFY that the preceding resolution was duly adopted by the County Board of Representatives of Tompkins County at a regular meeting of the County Board of Representatives duly called and held on June 16, 1998; that the resolution was entered in the minutes of the meeting; and that I have compared the foregoing copy with the original thereof now on file in my office and that the same is a true and correct transcript of the resolution and of the whole thereof. I FURTHER CERTIFY that (i) all members of the County Legislature had due notice of the meeting, (ii) the meeting was in all respects duly held, (III) pursuant to Section 99 of the Public Officers Law (Open Meetings Law), the meeting was open to the general public, and public notice of the time and place of the meeting was duly given to the public and the news media as required by Section 99, and (iv) there was a quorum of the members of the County Legislature present throughout the meeting. 177 June 16, 1998 I FURTHER CERTIFY that, as of the date hereof, the attached resolution is in full force and effect and has not been amended, repealed or rescinded. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the County Board of Representatives, this 17`s day of June, 1998. RESOLUTION NO. 147 - RESOLUTION APPROVING THE ISSUANCE OF CERTAIN BONDS BY THE TOMPKINS COUNTY INDUSTRIAL DEVELOPMENT AGENCY AND PLEDGING NON- INTERFERENCE WITH THE RIGHTS OF THE HOLDERS OF THE BONDS MOVED by Ms. Blanchard, seconded by Mr. Meskill. Ms. Kiefer stated that the project will go forward with or without Tompkins County approval of tax-exempt bonds, and she will therefore vote for this since Tompkins County's IDA can use the $#250,000 fees it will receive over five years toward local economic development. Mr. Evans said it is widely known that the southern end of Cayuga Lake is fragile; however, he does not agree with the conclusions that have been presented by those who are against the project. Mr. Proto said he will not support this resolution because it is not aligned with TCAD's mission statement such as creating permanent jobs after construction, or adding to the tax rolls. He feels the IDA in not the appropriate agency for the bonding to go through. A roll call vote resulted as follows: Ayes - 14, Noes - 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, pursuant to Title 1 of Article 18-A of the General Municipal Law of the State of New York (the "State") and Chapter 535 of the Laws of 1971 of the State (collectively, the "Act"), the County Board of Representatives, as legislative body of Tompkins County (the "County") has heretofore appointed the chairman and members of the Tompkins County Industrial Development Agency (the "Issuer") and has duly caused to be filed in the office of the Secretary of State the certificates required by Section 856 of the General Municipal Law, and WHEREAS, the County has been advised by the Issuer that the Issuer proposes to issue, contingent upon the adoption of this resolution, its Civic Facility Revenue Bonds (Cornell Lake Source Cooling Project) in an aggregate principal amount sufficient to pay certain costs of acquiring, constructing and equipping the below described facility (the "Facility"), presently estimated not to exceed $70,000,000 (the "Bonds"), and WHEREAS, the Facility shall consist of the acquisition, construction and equipping of a Lake Source Cooling Infrastructure System consisting of the construction of a new building to house lake water pumps and heat exchangers to be located at 983 East Shore Drive in the Town of Ithaca (the "Heat Exchange Facility"), the acquisition and installation of water pipelines from Cayuga Lake through the Heat Exchange Facility and through portions of the Town of Ithaca, the City of Ithaca, and the Village of Cayuga Heights extending approximately two miles to the Cornell University Ithaca Campus, the acquisition of land, or rights in land, necessary therefor, and other incidental improvements m connection therewith, all as described in the Environmental Impact Statement filed December 3, 1997 and Findings Statement of the New York State Environmental Conservation Depailu,ent, dated January 7, 1998 (the "Facility"), and WHEREAS, the Facility, or a portion thereof, shall be leased by the Issuer to Cornell University (the "University") with an option to purchase, and WHEREAS, it is the intent of the Issuer that interest on the Bonds qualify for exemption from federal income taxation pursuant to Section 145 of the Internal Revenue Code of 1986 (the "Code"), and 178 June 16, 1998 WHEREAS, pursuant to Section 147(0 of the Code, interest on the Bonds will not qualify for exemption from federal income taxation unless the issuance of the Bonds is approved by the County after a public hearing to consider both the issuance of the Bonds and the nature and location of the Facility has been conducted following reasonable public notice, and WHEREAS, such public hearing has been duly held and a report of such hearing has been made available to each member of the County Board of Representatives prior to this meeting, and WHEREAS, Section 870 of the General Municipal Law specifically provides that neither the Bonds nor any other obligation of the Issuer shall be a debt of the County nor shall the County be liable thereon, and WHEREAS, pursuant to Section 868 of the General Municipal Law, the County Board of Representatives desires to pledge to and agree with the purchasers and holders of the Bonds that the County will not limit or alter rights and remedies of the holders of the Bonds, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That for the sole purpose of qualifying the interest payable on the Bonds for exemption from federal income taxation pursuant to the provisions of Section 145 of the Code, the Board of Representatives of Tompkins County, as the elected legislative body of the County, hereby approves the issuance by the Issuer of the Bonds, provided that the Bonds, and the premium (if any) and interest thereon, shall be special obligations of the Issuer and shall never be debt of the State or any political subdivision thereof, including, without limitation, the County and neither the State nor any political subdivision thereof, including without limitation, the County, shall be liable thereon, RESOLVED, further, That in order to induce and encourage the purchase and enhance the marketability of the Bonds, the County, pursuant to the authorization set forth in Section 868 of the General Municipal Law, does hereby pledge to and agree with the holders of the Bonds, when, as and if issued by the Issuer, that the County will not limit or alter the rights vested in the Issuer pursuant to the Act to acquire, hold, lease, maintain and sell the Facility, to establish and collect rentals, fees, installments of purchase price and other charges, to grant a security interest in the Facility and to fulfill the term of any agreements made by the Issuer with the holders of such Bonds, nor in any way impair the rights and remedies of the holders of such bonds until such Bonds, together with the interest thereon, with interest on any unpaid installments of interest and all costs and expenses in connection with any action or proceeding by or on behalf of the holders of the Bonds, are fully met and discharged, RESOLVED, further, That this resolution shall be deemed to be made for the benefit of the holders of the Bonds and shall constitute a contract between the County and the holders of the Bonds, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: (See Resolution No. 146 of 1998) Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chairman, reported the Committee met on June 11 and business conducted at that meeting is reflected on the agenda. He requested an executive session to discuss union negotiations. RESOLUTION NO. 148 - DIRECTING THE HUMAN SERVICES COALITION TO DEVELOP A PLAN TO PAY FAIR WAGES MOVED by Mr. Joseph, seconded by Ms. Davis. Ms. Blanchard expressed concern for the third Whereas in the resolution. She said she will support the resolution; however, does not agree with that wording. Mr. Todd said he opposed this in the Budget and Personnel Committee meeting. He does not feel the County should get involved in mandating a living wage in any place in Tompkins County. He asked what the message would be to the private sector if the County were to adopt a livable -wage plan. Mr. Totman said he thought this was going to go to the Economic and Workforce Development Committee. He does not feel the County should be getting involved in setting wages. 179 June 16, 1998 Mr. Stein asked if this study is to be carried out under the current contract with the Human Services Coalition or if it is in addition to the current contract. Mr. Joseph said it has been brought forth under the existing contract. He said he was told by the Human Services Coalition that it would be very difficult to do without funding. He expects the Human Services Coalition will rely on County staff for much of the information. Mr. Stein said if the Coalition would be giving up something they are currently doing to undertake this project he would support allocating more funds to the Coalition for the project. Mr. Proto was assured by Mr. Joseph that the purpose of this is to only develop a funding plan. Ms. Blanchard said she is in the process of developing an outline and will be circulating it to the Board. In the meantime, Martha Armstrong of TCAD is also collecting information on this subject. Mr. Winch said he has several questions and concerns he would like addressed. Chair Mink directed Mr. Winch to share his concerns and questions on this subject with Ms. Blanchard and Mr. Joseph. Mr. Joseph responded to comments that have been made and said the message is that it is unfair and unreasonable to expect someone to work full-time and not be able to be self-sufficient on the wages they earn. He said there are people who get funding through the County other than human services, and would support doing a similar thing for those people. Mr. Joseph said he is responding on this issue rather than taking the initiative. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Todd and Totman). RESOLUTION ADOPTED. WHEREAS, many human services agencies funded through contracts with the County are unable to pay their staff wages sufficient to support the employees in an adequate and reasonable manner, and WHEREAS, low pay results in high turnover, which in turn threatens quality of service and brings high and repetitious training costs, and WHEREAS, it is unfair and unreasonable to expect anyone to work full time at wages that will not allow the employee to be self sufficient, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That the Human Services Coalition is directed to develop a funding plan to enable human service agencies under contract with the County to pay their employees a fair and reasonable wage. SEQR ACTION: TYPE II -20 RESOLUTION NO. 149 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 5 OF 1998 ELECTING AN EARLY RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47 OF THE LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE COUNTY OF TOMPKNS MOVED by Mr. Joseph, seconded by Mr. Todd, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Budget and Personnel Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, July 7, 1998, at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 5 of 1998 - Electing a Retirement Incentive Program as 180 June 16, 1998 Authorized by Chapter 47, Laws of 1998, for the Eligible Employees of the County of Tompkins. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE TI -20 RESOLUTION NO. 150 - RESOLUTION TO AMEND AND RESTATE THE MODEL PLAN FOR A DEFERRED COMPENSATION PROGRAM FOR THE COUNTY OF TOMPKINS MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote. WHEREAS, the New York State Deferred Compensation Board (the "Board"), pursuant to Section 5 of the New York State Finance Law ("Section 5") and the Regulations of the New York State Deferred Compensation Board (the "Regulations"), has promulgated the Model Deferred Compensation Plan for Employees of Tompkins County (the "Model Plan") and offers the Model Plan for adoption by local employers, and WHEREAS, Tompkins County, pursuant to Section 5 and the Regulations, has adopted and currently administers the Model Plan known as the Deferred Compensation Plan for Employees of Tompkins County by Board Resolution 173, dated June 17, 1986, and WHEREAS, Section 457 of the IntemaI Revenue Code, as amended (the "Code"), was recently amended by the Small Business Job Protection Act of 1996 to require that amounts held pursuant to eligible deferred compensation plans such as the Model Plan must be held in trust for the exclusive benefit of participants and their beneficiaries, and WHEREAS, Section 457(e)(9) of the Code was recently amended by the Taxpayer Relief Act of 1997 to increase the maximum elective distribution amount for small accounts from $3,500 to $5,000, and WHEREAS, effective April 1, 1998, the Board amended and restated the Model Plan to incorporate these specific changes and to make other miscellaneous modifications to the Model Plan, and WHEREAS, Tompkins County has concluded that it is prudent and appropriate to amend the Deferred Compensation Plan for Employees of Tompkins County by adopting the amended and restated Model Plan, and WHEREAS, Tompkins County has determined that a Deferred Compensation Committee should be created to administer and manage its Deferred Compensation Program, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That Tompkins County hereby amends the Deferred Compensation Plan for Employees of Tompkins County effective immediately by adopting the amended and restated Model Plan, RESOLVED, further, That a Deferred Compensation Committee be created consisting of incumbents in the titles of County Administrator, Director of Finance, and Employee Benefits Manager. The Deferred Compensation Committee will take all action and make all decisions necessary or proper to carry out its responsibilities under the Plan including modifying the contract for administration of the Plan, seeking and evaluating bids for trustee for the Plan, and carrying out its responsibility for managing or supervising the administration of the Plan. SEQR ACTION: TYPE 1I-20 It was MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote to lift the following resolution from the Table: RESOLUTION NO. 140 - AUTHORIZATION TO EXECUTE CONTRACT TO ESTABLISH A VOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (VERA) 181 June 16, 1998 MOVED by Mr. Joseph, seconded by Mr. Todd, and unanimously adopted by voice vote. Ms. Kiefer asked what was meant by "other welfare benefits" in the second Whereas, and was assured it only refers to other medical -type benefits. WHEREAS, Tompkins County currently provides a flexible spending program for which employees make contributions for reimbursement of medical and/or child care expenses with pre -taxed dollars, and WHEREAS, the County wishes to establish and contribute to a separate Voluntary Employee Benefit Association (VEBA) to provide medical, disability, and other welfare benefits to employees, their dependents or designated beneficiaries, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That the County Administrator or his designee be authorized to execute an agreement with Eugene Parrs, Attorney at Law, to write a plan, establish a trust, and obtain an IRS letter to establish tax-exempt status of the VEBA, and that all expenses incident to this agreement (not to exceed $5,000) be paid from the fringe benefits account, RESOLVED, further, That our contract with SEIBA, Ltd., Endicott, New York, be modified to include the day-to-day administration functions of the VEBA, SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported the Committee will meet on June 25th. At that meeting the Committee will review an update on the youth services plan. RESOLUTION NO. 151- AMENDMENT TO RESOLUTION NO. 22 OF 1998 -TO EXTEND FOUR FIVE-YEAR CONTRACTS WITH FOODNET, INC. BY AN ADDITIONAL FIVE YEARS TO PROVIDE HOME DELIVERED MEALS, CONGREGATE MEALS, AND NUTRITION EDUCATION AND COUNSELING TO COUNTY RESIDENTS 60 YEARS OF AGE AND OLDER MOVED by Mr. Proto, seconded by Mr. Evans. Mr. Totman said he is in opposition to this because he feels contracts ten years in length are too long. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, the Office for the Aging wishes to renew its contracts with Foodnet, Inc., and WHEREAS, Resolution No. 22 of 1998 approved four five-year contracts with Foodnet, Inc., the dates of the contract terms are as follows: Contract Term of Contract SNAP April 1, 1998 -March 31, 2003 Title III -C-1 & Title HI -C-2 January 1, 1998 -December 31, 2002 Foodnet Select January 1, 1998 -December 31, 2002 Cash -in -Lieu October 1, 1998 -September 30, 2003 and WHEREAS, this resolution will extend those contracts for an additional five years, and WHEREAS, the ability of Foodnet, Inc., to negotiate new space would be enhanced by four ten- year contracts, now therefore be it 182 June 16, 1998 RESOLVED, on recommendation of the Health, Human That the Board of Representatives approve contracts for: Contract SNAP (Supplemental Nutrition Assistance Program) Title III -C-1 & 227,472 Title III -C-2 (Older Americans Act) Foodnet Select 6,500 (Private pay program of Foodnet) Cash -in -Lieu 53,650 (Federal Program from USDA) RESOLVED, further, That this extension is contingent upon purchase of the North. Triphammer Road property, RESOLVED, further, That these contracts are contingent on County funding. SEQR ACTION: TYPE II -20 1998 Amount $118,935 Account No. 6774.54491 6776.54491 6776.54491 6784.54491 Services, and Education Committee, Term with Additional Five Year Contracts April 1, 1998 - March 31, 2009 January 1, 1998 - December 31, 2007 January 1, 1998 - December 31, 2007 October 1, 1998 - September 30, 2009 successful negotiations of a lease or availability of Federal, State, and Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee has not met since the last Board meeting. The next meeting will be June 17th at 9:15 a.m. At this meeting the Committee will continue its discussion on the Work Plan. RESOLUTION NO. 152 - CREATION OF POSITIONS AND BUDGET ADJUSTMENT ASSESSMENT DEPARTMENT MOVED by Ms. Davis, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote. WHEREAS, the Division of Assessment has formally been notified that additional State aid will be provided by the State of New York to help with administration for the STAR Program to cover the time period July 1, 1998 to December 31, 1998, and WHEREAS, the Director of Assessment has requested that this money be applied to additional staffing so that the division can distribute and process STAR exemptions in a timely manner, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That there is hereby created one and one half full time equivalent positions of Account Clerk Typist (6-513) effective July 1, 1998 through December 31, 1998, said position to be automatically abolished if the above referenced additional State aid is discontinued for any reasons, RESOLVED, further, That the Director of Finance is authorized and directed to enter the following budget adjustment on the County's books: REVENUE: A43089 Assessment State Aid $35,000 APPROPRIATION: A51000 Assessment Personnel Services $16,383 A58800 Fringe Benefits $ 4,096 A52206 Computer Equipment $ 6,000 A52214 Office Furnishings $ 500 A54452 Postage $ 8,021 SEQR ACTION: TYPE 20 183 June 16, 1998 Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee met on June 11 and received a very interesting presentation from Bob Johnson of Cornell University on the aquatic vegetation program on Cayuga and Dryden lakes. Mr. Lane said the Committee discussed the snow emergency plan and endorsed the resolution that is on the agenda. He said the Committee continued its discussing about the City and County youth bureaus and will be talking about this again at future meetings. He said the Committee will be observing the Community Development BIock Grant Program and how that money will be re -loaned out. Mr. Hanson, Planning Commissioner, provided the Committee with an update of the sale of the Biggs building. RESOLUTION NO. 153 - MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO RESOLUTION NO. 154 OF 1998 MOVED by Mr. Lane, seconded by Mr. Evans. Ms. Kiefer said she does not have a problem giving this a negative declaration; however is surprised by the County being the lead agency since municipalities originate the projects, and this gives the impression these are our projects.. Mr. Lane said this is the County's grant program and it makes it easier on the towns or hamlets by having the County as the lead agency. A voice vote on the resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED WHEREAS, in Resolution No. 154 of 1998 the County awards funds through its Commercial Center Revitalization Program to the Southworth Library for entrance improvements, and WHEREAS, the Tompkins County Board of Representatives has reviewed and accepted as adequate an Environmental Assessment Form with respect to the action, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That Resolution No. 154 of 1998 includes an unlisted action, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of environmental significance in regard to Resolution No. 154 of 1998. SEQR ACTION: UNLISTED (Environmental Assessment Form on file in Board Office) RESOLUTION NO. 154 - APPROVAL OF COMMERCIAL CENTER REVITALIZATION GRANTS MOVED by Mr. Lane, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Commercial Center Revitalization Advisory Committee (Advisory Committee) was assigned responsibility for providing advice on the award of grant funds for the revitalization of rural commercial centers, and WHEREAS, the Advisory Committee has reviewed the applications for funding and has made recommendations based on the program guidelines of the Commercial Center Revitalization Program, and WHEREAS, the recommendations of the Advisory Committee are within the budget for the Commercial Center Revitalization program, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the following grants be approved: Southworth Library Association (Village of Dryden) $1,898.30 Village of Dryden $1,000.00 Speedsville Community Hall Association $1,100.00 184 June 16, 1998 Total Funding Recommended $3 ,998.30 RESOLVED, further, That the County Administrator or designee be authorized to execute any contracts related to these grants. SEQR ACTION: Unlisted (See Resolution No. 153 of 1998) Southworth Library Association -- Unlisted Village of Dryden -- Type I1-18 Speedsville Community Hall Association -- Type 1I-2 Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met today with Mr. Miller of the Commission of Correction and discussed how the Commission works with other counties. He said tours of facilities in other counties are being discussed. Mr. Meskill reported the Building Space Committee met twice last week. He said they are beginning the process of interviewing engineers, planners, and architects to help them produce a study proposal that will assist them in the decision of what needs to be done in both physical and program standpoints at the building. He said he is hopeful the information will be provided at the next meeting. Mr. Meskill announced the next meeting scheduled for June 23 has been changed from 9 a.m. to 1:30 p.m. Mr. Winch requested a report on the electronic monitoring; how it is being used and its effectiveness. Mr. Meskill said he will provide this. Report and Presentation of Resolution(s1 from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on June 4 and resolutions are reflected on the agenda. He said a successful ribbon -cutting ceremony was held on the Myers Road bridge. It was well - attended and a good example of Intermunicipal cooperation. Mr. Todd announced a tour of the chemical and radiation waste disposal site near the Airport will take place on June 23 at 3 p.m. He said if any Board member is interested in taking this tour they should contact Cathy Covert, Clerk. The next meeting will be June 18. RESOLUTION NO. 155 - AWARD OF BID - TOMPKINS COUNTY COURTHOUSE HVAC IMPROVEMENT CAPITAL PROGRAM MOVED by Mr. Todd, seconded by Ms. Blanchard. Mr. Meskill expressed concern that the design has been changed since the scope was determined last year. Mr. Todd agreed the part of the design had been changed and that part of phase II has been incorporated into phase I. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 2 (Representatives Meskill and Proto). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Finance Department has duly advertised for bids for improvements to the Tompkins County Courthouse HVAC system, and WHEREAS, a total of twelve (12) bids were received for three (3) separate contracts on May 28, 1998, and WHEREAS, two (2) bids for General construction, six (6) bids for Electrical construction, and four (4) bids for HVAC construction were opened and publicly read, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the bids for the Courthouse HVAC Improvement Capital Project be awarded to the following lowest responsible bidders: General Contract: DJC Contracting of Newark Valley, NY in the amount of $59,000 Electrical: Shisler Electric of Ithaca, NY in the amount of $23,700 HVAC: James L. Lewis of Chenango Forks, NY in the amount of $313,000 Funds are available in the Building Assessment Capital Project Account H131601.59239 RESOLVED, further, •That the County Administrator or designee be authorized to execute contracts to implement this bid and change orders up to $40,000. SEQR ACTION: TYPE 11-20 185 June 16, 1998 RESOLUTION NO. 156 - CHANGE ORDER - HH,LVIEW ROAD LANDFILL - ENVIRONMENTAL MONITORING MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Resolution No. 126 of 1997 awarded the Hillview Landfill monitoring contract to Upstate Labs, Inc., for a one year term, and WHEREAS, the Request for Proposals (RFP) requested services for a three year term, and WHEREAS, Upstate Labs has performed well in execution of the contract, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the contract be extended two years as per the original term in the RFP, in the amount of $28,014 plus a ten percent contingency, funds to be provided from the Solid Waste operating budget, Account No. 8166.4142, RESOLVED, further, That the Administration Department be authorized to enter into a contract on behalf of the County to implement this change. SEQR ACTION: TYPE II -20 RESOLUTION NO. 157 - AUTHORIZING LEASE AGREEMENT - MOWING SERVICES - CASWELL ROAD LANDFILL MOVED by Mr. Todd, seconded by Mr. Evans. Chair Mink granted Mr. Lane permission to abstain from voting on this resolution because he does some legal work for an involved party. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Abstentions - 1 (Representative Lane), RESOLUTION ADOPTED. WHEREAS, New York State Department of Environmental Conservation regulations require annual mowing of capped landfills, and WHEREAS, Roger Gleason of Groton, New York provides this service at no cost, in exchange for leasing of 16 acres adjacent to the landfill, and WHEREAS, the current lease has expired and needs to be renewed, and WHEREAS, this service arrangement preceded the adoption of the County's present Land Use Policy and no Board Member believes this particular lease needs to receive Land Policy use review, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the lease agreement be approved to provide mowing service at the Caswell Road Landfill with Roger Gleason of Groton, New York for a term of five years, RESOLVED, further, That the County Administrator or designee be authorized to execute this agreement on behalf of the County. SEQR ACTION: TYPE II -20 It was MOVED by Ms. Kiefer, seconded by Mr. Stein, and unanimously adopted by voice vote to reconsider Resolution No. 157. Ms. Kiefer offered a friendly amendment to the third Whereas following the word Policy: "and no Board member believes this particular lease need to receive land policy use review". The Board agreed to this friendly amendment. A voice vote on the resolution as amended resulted as follows: Ayes - 14, Noes - 0, Abstentions - 1 (Representative Lane). RESOLUTION RECONSIDERED AND ADOPTED. RESOLUTION NO. 158 - AUTHORIZATION TO EXECUTE A CONTRACT WITH C&S ENGINEERS FOR DESIGN FOR DESIGN RECONSTRUCTION OF COUNTY ROAD 105, CORTLAND -MCLEAN ROAD 186 June 16, 1998 MOVED by Mr. Todd, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, Resolution No. 164 of 1997 authorized an Agreement between Tompkins County and the New York State Department of Transportation (NYSDOT) for design of the reconstruction of County Road 105, Cortland -McLean Road, in the Town of Groton, between the Cortland County line and the Town of Dryden line, and WHEREAS, the Public Works Department sought and was granted permission from NYSDOT to administer the project locally, and WHEREAS, the County Public Works Department and NYSDOT have evaluated the qualifications of twelve (12) design firms that responded to a Request for Qualifications dated October, 1997, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Commissioner of Public Works or designee be and hereby is authorized and directed to execute a contract between the County of Tompkins and C&S Engineers of 1099 Airport Boulevard, North Syracuse, New York for design, bidding and construction engineering phases of the referenced project for an amount not to exceed $259,688. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 159 - AUTHORIZATION TO EXECUTE A CONTRACT WITH C&S ENGINEERS FOR DESIGN OF SALMON CREEK ROAD BRIDGE (BIN 3263110) OVER SALMON CREEK TRIBUTARY MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, Resolution No. 166 of 1997 authorized an Agreement between Tompkins County and the New York State Department of Transportation (NYSDOT) for the design phase of replacement of the bridge carrying Salmon Creek Road over a tributary of Salmon Creek in the Town of Lansing, and WHEREAS, the Public Works Department sought and was granted permission from NYSDOT to administer the project locally, and WHEREAS, the County Public Works Department and NYSDOT have evaluated the qualifications of twelve (12) design firms that responded to a Request for Qualifications dated October 1997, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Commissioner of Public Works or designee be and hereby is authorized and directed to execute a contract between the County of Tompkins and C&S Engineers of 1099 Airport Boulevard, North Syracuse, New York for design, bidding and construction engineering phase of the referenced project for an amount not to exceed $83,972. SEQR ACTION: TYPE II -20 RESOLUTION NO. 160 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Mr. Todd, seconded by Mr. Joseph, and unanimously adopted by voice vote. RESOLVED, on recommendation of Health, Human Services and Education, Public Works and Economic and Workforce Development Committees, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH, HUMAN SERVICES AND EDUCATION COMMITTEE - Office for the Aging (#38) Revenue Acct Title Amt Anprop Acct Title(s) 6781 44772 Federal Revenue $2,500 6781 54491 Subcontractor Explanation: Revenue Increase for Grandparent Initiative Program. 187 June 16, 1998 PUBLIC WORKS COMMITTEE Solid Waste (#39) Revenue Acct Title Amt Approp Acct Title(s) CL599 Fund Balance $50,000 CL8166 54442 Professional Services Explanation: Additional Funds required to pay for leachate hauling because of increased flows due to high rainfall events. Buildings & Grounds (#40) Revenue Acct Title Amt Approp Acct Title(s) A1620 42770 Other Misc. Revenues $2,000 A1620 54421 Auto Maint./Repairs A1620 42770 Other Misc. Revenues $1,088 A1620 54470 Building Repairs A1620 42801 Interfund Revenues $759 A1620 54470 Building Repairs Explanation: Revenues to be used for unanticipated vehicle repairs and to increase Building repairs account. Intrafund Revenues is to re-imburse for work performed for other departments. ECONOMIC AND WORKFORCE DEVELOPMENT COMMITTEE Department of Social Services (#41) Revenue Acct Title Amt Approp Acct Title(s) 6010 44610 Administration $14,675 6010 54442 Professional Services 6010 44610 Administration $14,675 6010 54442 PS (Pace Challenge) Explanation: We've received state and federal approval to use these WORK NOW funds to pay for PACE participants' achievements of placement and retention milestones in excess of state -established requirements. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Arts, Culture, ad Tourism Committee Mr. Stein, Chairman, reported the Committee met twice since the last Board meeting. At the regular meeting the Committee heard from Richard Driscoll of the Community Arts Partnership about the educational culture tourism report he did approximately six months ago. The Committee had a lengthy discussion about direction and policy and how that might fit into the tourism program. Mr. Stein reported on discussions he has had with the Chamber of Commerce on the review process for its new contract. The Chamber has a three-year contract with the County for use of Room Tax funds to undertake a major part of tourism. Mr. Stein said that contract expires at the end of the year and work needs to be done in preparation of renewing that contract. Mr. Stein said the Chamber has been asked to provide information that can be discussed by both the ABTD (Advisory Board on Tourism Development Committee) and the Arts, Culture, and Tourism Committee about a strategic plan for tourism over the next three years. He said the Committee began discussion on reviewing the County Historian position and a new approach to funding. The Committee also had a report from the ABTD about additional tourism grants. A resolution is on the agenda that reflects that subject. Mr. Stein said the Committee held a special meeting this morning and heard a presentation from Lynn "Spike" Herzig, who has recently assumed the position of President of the Finger Lakes Association on new activities that Association is involved in. Mr. Stein said it was a very informative and positive meeting. He feels the County will be on a much more positive track with them. RESOLUTION NO. 161 - RECOMMENDATION OF DEVELOPMENT GRANTS FOR FUNDING THROUGH ROOM OCCUPANCY TAX MOVED by Mr. Stein, seconded by Mr. Koplinka-Loehr. It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Proto, to move $500 from the Sciencenter to the Family Reading Partnership. Mr. Koplinka-Loehr said in looking over the grant guidelines he believes the balance between ongoing projects that were funded and seed projects should go to help fund the seed project of the Family Reading Partnership. Secondly, both projects have asked for 188 June 16, 1998 $5,000 and it was probably a little more vital to the Family Reading Partnership to have a little more slack to succeed this year than the Sciencenter. Mr. Meskill asked what Mr. Koplinka-Loehr's justification is for taking from one to give to another. Mr. Koplinka-Loehr said in the detailed budget of the Family Reading Partnership it is almost down to the penny in how they would spend their funds. The sources of funding for the Sciencenter were more global and he feels those funds could be more easily tracked from other sources. Mr. Stein said $500 does not seem to be as critical of an issue for the Sciencenter as it does for the Family Reading Partnership. Ms. Kiefer said the resolution indicates that money has been made available from previously funded but not implemented projects and said she would like to know who was given money and didn't use it. Mr. Stein said he would get this information for her. Ms. Mink said she voted against this in Committee on the principle of not second-guessing advisory boards; however, she has found some of the arguments this evening persuasive. She said it is not because one agency looks rich and the other looks poor, but because the amount of money on that scale means more to this project than it might mean to another project. Mr. Winch requested an executive summary or background information on these requests. Mr. Stein will provide this information. A voice vote on the amendment resulted as follows: Ayes - 11, Noes - 4 (Representatives Davis, Meskill, Tolman, and Winch). MOTION CARRIED. A voice vote on the resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, Tompkins County collects funds for tourism promotion and development through the Room Occupancy Tax, and. WHEREAS, the Advisory Board on Tourism Development (ABTD) has been charged with the responsibility for soliciting applications for the development grants, and making recommendations to the Tompkins County Board of Representatives for funding, and WHEREAS, the ABTD has made additional recommendations due to the availability of monies from previously funded but not implemented development grants, now therefore be it RESOLVED, on recommendation of the Arts, Culture and Tourism Committee, That the following grants be made: $600 to Historic Ithaca for Visit our Past tours $1,500 to the Sciencenter for the Sagan Planet Walk information card $2,000 to the Family Reading Partnership of Tompkins County for the Children's Literature Festival RESOLVED, further, That the funding for these grants is available in Account No. A6475 (Room Occupancy Tax) under Tourist Attractions, RESOLVED, further, That the County Administrator or her designee is authorized to sign contracts related to these grants. SEQR ACTION; TYPE 11-20 Report from the Library Improvement Committee Mrs. Schuler, Chair, reported the Committee met last Wednesday. She requested Chair Mink's permission to grant an extension of their deadline for providing a report to the Full Board. Ms. Mink 189 June 16, 1998 granted this request. Mrs. Schuler said the Committee would like to hold an information session for the public. Report from the Electric Power Committee Mr, Stein, Chairman, reported there has been a lot of activity since the contract for the consultant was approved. Since that time there have been two meetings with the consultant and Tioga County to begin laying the groundwork for the Electric and Gas Alliance. He said there are two areas that are being focused on. The first is the low income users who have been designated by the agreement with NYSEG and the State Public Service Commission as eligible right now for the purchase of deregulated power. He said we need to work with both the Tompkins and Tioga County Departments of Social Services to put that program together. The other area is aggregate electric power use by the municipalities in the counties. He said if they can move ahead with this, a fair amount of money will be saved for municipalities. Mr. Stein said they have just started the process of asking municipalities to provide data on how much power they use. Mr. Stein informed the Board that NYSEG has determined it does not feel it can work with us on providing entry into the market for the municipalities. He said although it is not an easy path, they are moving forward with the Public Service Commission and the Consultant. Presentation of Resolution(s) from Parking Committee RESOLUTION NO. 162 - IN SUPPORT OF THE PARKING RULES FOR COUNTY LOTS' AND ENFORCEMENT PROCEDURES MOVED by Mr. Winch, seconded by Mr. Todd. Mr. Lane expressed concern that he just received this and has not had sufficient time to review it. There was also concern that a map has not been included with the resolution. Mr. Meskill expressed concern that there is a storage shed currently located in the area where Board members are supposed to park. It was also felt that the first 'Whereas does not accurately reflect the original intention of the plan. Mr. Theisen, County Attorney, said because this involves the public, he feels this should be adopted in the form of a local law. It was MOVED by Mr. Lane, seconded by Mr. Evans, to postpone action on this resolution to the next Board meeting. A voice vote on the motion to postpone resulted as follows: Ayes - 11, Noes - 4 (Representatives Joseph, Koplinka-Loehr, Todd, and Winch). MOTION CARRIED. Chair Mink instructed Board members to submit comments and concerns on this to Anita Fitzpatrick, Personnel Commissioner. Approval of Minutes of June 2, 1998 It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote, to approve the minutes of June 2, 1998 as submitted. MINUTES APPROVED. Representatives Schuler and Stein were excused. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will meet on June 18'" at 3 p.m. At that meeting the Committee will receive a report from a company who is working with Cornell University on providing high speed internet access and increased internet capabilities. He said the Committee report will be postponed until July 21. Recess 190 June 16, 1998 Chair Mink declared recess from 8:05-8:15 p.m. Executive Session It was MOVED by Mr. Totman, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to enter into an executive session at 8:15 p.m. to discuss union negotiations, real estate, and personnel matters. The meeting returned to open session at 9 p.m. Adjournment On motion the meeting adjourned at 9 p.m. 191 July 7, 1998 Regular Meeting Public Hearing - Local Law No. 5 of 1998 - Electing an Early Retirement Incentive Program as Authorized by Chapter 47 of the Laws of 1998 for the Eligible Employees of the County of Tompkins (Local Law can be found at the end of these proceedings) Chair Mink called the public hearing to order at 5:36 p.m. concerning proposed Local Law No. 5 of 1998 - Electing an Early Retirement Incentive Program as Authorized by Chapter 47 of the Laws of 1998 for the Eligible Employees of the County of Tompkins. Chair Mink asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:37 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Excused: 1 (Representative Joseph). Presentation(s) Chair Mink said the Electronic Future Committee report has been postponed to August 4. She announced Tim Joseph, Chairman of the Budget and Personnel Committee, will give a presentation on the 1999 budget process at the next meeting. Privilege of the Floor by the Public Fay Gougakis, City of Ithaca, spoke concerning the Sirens nightclub in McLean. She said in fairness to the people of McLean, she feels it is unethical and cruel to allow the club operator to open his business under false pretenses. Ms. Gougakis also spoke concerning the location of the Tompkins County Public Library. She does not feel the Library should be relocated outside downtown Ithaca. Privilege of the Floor by Board Members Mr. Koplinka-Loehr, District No. 11 Representative, announced the annual public budget forum is scheduled for September 23. A survey will be placed in Board members' mailboxes in an effort to solicit their information on the format of the forum. Addition of Resolution(s) to the Agenda There were no resolution(s) added to the agenda. Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairmen permission to withdraw the following resolution(s) from the agenda: Endorsement of Snow Emergency Plan for Coordination of Roadway Transportation Amendment of Resolution No. 43 of 1946 - Clarification of County Responsibilities for Maintenance of Bridges on Town Highways Authorizing Agreement with C&S Engineers for Land Acquisition Services in Connection with the Purchase of 83 Brown Road - Tompkins County Airport (withdrawn later in meeting) Making a Negative Determination of Environmental Significance in Relation to the Resolution entitled Abandonment of a Portion of Warren Road from the County Road System to the Town of Lansing 192 July 7, 1998 Abandonment of a Portion of Warren Road from the County Road System to the Town of Lansing Chair's Report Chair Mink said she is honored to be representing Tompkins County next week at the 100`" Anniversary of the Women's Movement in Seneca Falls. First Lady Hillary Clinton is among those who will be speaking at that event. Report from the Interim County Administrator Ms. West said proposed 1999 departmental budgets are clue this week. She reported on the new parking plan and said warnings have been issued and the lots are being monitored. She distributed the proposed Tompkins Cortland Community College Capital and Operating budgets for 1999 and said the Budget and Personnel Committee will be discussing this at the July 9 meeting. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director Mr. Squires reported the amount of unpaid taxes for 1998 is lower than it was for 1997; this is a five percent improvement from last year and an important sign of stability for the County. Mr. Squires also reported that there were 100 people less than last year paying their taxes through installments; and fewer people were late making their payments. Approval of Appointment(s) and Resolution(s) Under the Consent Agenda It was MOVED by Mr. Proto, seconded by Mr. Winch, and unanimously adopted by voice vote by members present, to approve the following appointment(s) under the Consent Agenda: Criminal Justice Advisory/Alternatives to Incarceration Board Mary Carnal - DSS Representative - Term expiration December 31, 1998 Julia Hughes - Assigned Counsel Representative - Term expiration December 31, 1999 Emery Guest - Sheriff Representative - Term expiration December 31, 2000 Kathryn Leinthall - Probation Department Representative - Term expiration December 31, 2000 Cynthia Overstreet - OAR Representative - Term expiration December 31, 2000 William Sullivan - Member of Defense Bar - Term expiration December 31, 2000 Judith Rossiter - City Judge - Term expiration December 31, 2000 Water Resources Council Reba Taylor - Village of Dryden Representative - Term expiration to be determined Water Resources Council Technical Committee Jonathon Bradley - Village of Dryden, Public Sewer Representative - Term to be determined Marshall Taylor - Town of Dryden - Public Water Representative - Term to be determined Approval of Resolution(s) Under the Consent Agenda The following resolution was MOVED by Mr. Proto, seconded by Mr. Winch, and unanimously approved by voice vote under the Consent Agenda: RESOLUTION NO. 163 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS 193 July 7, 1998 RESOLVED, on recommendation of Health, Human Services and Education, Public Safety and Govemmental Operations Committees, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH. HUMAN SERVICES AND EDUCATION COMMITTEE Office for the Aging (#42) Revenue Acct Title Amt Approp Acct Title(s) 6794 43808 State Revenue $3,479 6794 51000 Salary 6794 43808 State Revenue $835 6794 58800 Fringes 6794 43808 State Revenue $170 6794 54442 Professional Services 6794 43808 State Revenue $180 6794 54400 Program Expense 6794 43808 State Revenue $96 6794 54452 Postage 6794 43808 State Revenue $28 6794 54303 Printing 6794 42770 Misc. Income $1,260 6794 54442 Professional Services Explanation: Grant received from the State to Caregivers of Developmentally Disabled Adults for continued Education. PUBLIC SAFETY COMMITTEE District Attorney (#43) Revenue Acct Title Amt Approp Acct Titles) 1165 42626 Forfeiture Proceeds $1,734 1165 54412 Travel/Training Explanation: Unbudgeted forfeiture revenues will pay for an Assistant D.A. to attend training in Boston on Child Abuse Probation (#44) Revenue Acct Title Amt Approp Acct Title(s) 3144 42770 Other Misc. Revenues $16,425 3144 51000 Regular Pay 3144 42770 Other Misc. Revenues $4,106 3144 58800 Fringes 3144 42770 Other Misc. Revenues $7,969 3144 52231 Vehicles Explanation: To Provide supervision and transportation for DSS Work Experience clients GOVERNMENTAL OPERATIONS COMMITTEE Records Management (#45) Revenue Acct Title Amt Approp Acct Title(sl 1460 43089 Other State Aid $12,313 1460 51000 Salaries Explanation: Expected Inactive Records Grant to be spent on Boxes & Shelving. Funds previously borrowed from the Salary Line to cover anticipated Grant that had to be spent prior to 711198. SEQR ACTION: TYPE 11-20 Parking Committee It was MOVED by Mr. Winch, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, to lift Resolution No. 162 from the Table. The following substitute resolution was MOVED by Ms. Kiefer, seconded by Mr. Winch, and unanimously adopted by voice vote by members present: RESOLUTION NO. 162 - IN SUPPORT OF THE "PARKING RULES FOR COUNTY LOTS" AND ENFORCEMENT PROCEDURES MOVED by Ms. Kiefer, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, on April 21, 1998, the County Board passed Resolution No. 108 "Adoption of Parking Plan for Courthouse Complex" based on an earlier draft of these Rules, and 194 July 7, 1998 WHEREAS, as part of its charge to recommend use guidelines for County parking lots, the Parking Committee has drafted "Parking Rules for County Lots" dated June 23, 1998, and intended to apply to Human Service Building employees, Courthouse Complex employees, and Mental Health Building employees, and WHEREAS, the Parking Committee has also drafted "Courthouse Complex Parking Regulations", dated June 23, 1998, and WHEREAS, the Parking Committee has recommended that their Courthouse complex recommendations and decisions take effect for an eight-week trial period beginning July 6, 1998, and ending August 31, 1998, after which action by both the Parking Committee and the Board of Representatives would be needed to make the plan permanent or to replace it with another plan, now therefore be it RESOLVED, That the Tompkins County Board of Representatives hereby accepts the two reports and supports their implementation at the Courthouse complex for a thirteen -week trial period, without gates, beginning July 7, 1998, and ending October 7, 1998. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Ms Blanchard, Chair, reported the Committee has not met since the Last Board meeting. The next meeting will be July 14 at 1:30 p.m. in Room 328 of the Human Services Building. At that meeting the Committee will be discussing the organization of the Department of Social Services, how the various units work together, and staffing over the next couple of years. She said work is being completed on a revised application that will be submitted to the Federal Department of Labor for funding for a Workforce Development Center. The Economic Development Strategic Plan that is being prepared by Tompkins County Area Development continues to progress; the Board should see drafts in the coming months. Ms. Blanchard reported on the Airport Task forces' work, and said they met with the Service Study Consultant, Nammack Associates of Fredericksburg, Virginia, on June 20. She said this project is being funded fifty percent by the Airport, and fifty percent by private sector contributors and TCAD. She announced a mini -conference on airfares and air service will take place on Monday, July 13 from 4 to 6 p.m. in the Human Services Building Conference Room. The conference is being sponsored by Congressman Hinchey's office and will include a number of panelists and speakers on issues and concerns related to air service. RESOLUTION NO. 164 - AUTHORIZATION FOR THE DEPARTMENT OF SOCIAL SERVICES TO IMPLEMENT A CHILD ASSISTANCE PROGRAM, ADDING POSITIONS TO STAFF THE PROGRAM MOVED by Ms. Blanchard, seconded by Mr. Evans. Mr. Totman expressed concern over adding staff, especially when caseloads have been going down. Ms. Blanchard said many people share Mr. Totman's concerns; she invited him to attend the July 14 meeting of the Economic and Workforce Development Committee when staff issues will be discussed. Mr. Proto said his understanding from today's editorial in the Ithaca Journal is that there is a reconfiguration with the existing staff in the department which results in no new staff. He emphasized that the money being expended during the first two years is federal money. Ms. Dolan said the local share for anything done this year is zero. The Department will be using money it has received in prior years to fund the local share of the balance for the two years. She said they are not asking to raise any additional local tax dollars to fund the two-year demonstration. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused -1 (Representative Joseph). RESOLUTION ADOPTED. WHEREAS, Welfare Reform places an increased emphasis on assisting our Temporary Assistance clients to acquire and maintain self-sufficiency, and 195 July 7, 1998 WHEREAS, the Child Assistance Program (CAP) model, incorporating intensive, proactive case management to help clients find and retain employment, manage household budgets, and acquire or improve upon their parenting and other life skills, has been implemented in other New York counties with great success in helping public assistance clients become economically self-sufficient, and WHEREAS, the New York State Office of Temporary and Disability Assistance has approved Tompkins County Department of Social Services' application for funding for a two-year CAP demonstration project, providing 100 percent federal funding for 1998, with reimbursement levels declining by 5 percent for the first quarter of 1999 and by 5 percent again at the outset of each of the next five state fiscal years, and WHEREAS, the approved plan calls for adding CAP -dedicated staff, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development and Budget and Personnel Committees, That the following competitive class positions be added to the Department of Social Services: One (1) position of Principal Examiner, labor grade N (14); Two (2) positions of Senior Social Welfare Examiners, labor grade M (13); Two (2) positions of .5 FTE Social Welfare Examiners, labor grade K (11); One (1) position of Keyboard Specialist, labor grade E (5); One (1) position of .5 FTE Financial Investigator, labor grade J (10); RESOLVED, further, That the approved plan requires monitoring of specific outcome measures; formal reports every six months which evaluate those measures, and a planned program committee review at 18 -months and subsequent presentation to the Board of Representatives to determine whether to continue CAP after the 24 -month demonstration has concluded, RESOLVED, further, That the Director of Finance shall be directed to make budget adjustments to his books for 1998 to cover the personnel and other costs associated with the CAP program in this fiscal year, and that no new money is needed in 1998: . Budget Adiustment Revenue: A6010.54610 Fed. Reimbursement $130,966 Appropriation: A6010.51000 Salary 76,701 .58800 Fringe 19,175 .52206 Computer HW 12,100 .52230 Computer SW 1,500 .52214 Furniture 18,640 .54472 Phones 350 .54412 Travel 1,500 .54330 Printing 1,000 SEQR ACTION: TYPE 11-20 RESOLUTION NO. 165 - AUTHORIZATION FOR THE DEPARTMENT OF SOCIAL SERVICES TO ADD .5 FTE PROGRAM DEVELOPMENT SPECIALIST TO STAFF MOVED by Ms. Blanchard, seconded by Mr. Evans. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, New York's implementation of Welfare Reform has significantly increased the number of occasions when it is necessary for the Department of Social Services to submit plans and proposals in order to qualify for State and Federal funding, and WHEREAS, our increasing use of outcome -based contracts with our providers requires more resources both for negotiating contractual links between performance and the measures of and compensation for same and the subsequent contract monitoring, review, and reconciliation processes, and WHEREAS, building partnerships with other human services agencies in the community also requires substantial time investments, and 196 July 7, 1998 WHEREAS, these activities are appropriate for performance under the Program Development Specialist title, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That one (1) .5 FTE position in the title of Program Development Specialist, labor grade N (85/280), competitive class, be added to the Department of Social Services until December 31, 1998, RESOLVED, further, That the Director of Finance shall be directed to make budget adjustments on his books for 1998 in association with the above. BUDGET ADJUSTMENT: REVENUE: A6010.54610 Fed. Reimbursement $26,884 APPROPRIATION: A6010.51000 Salary $21,507 A6010.58800 Fringe 5,377 SEQR ACTION: TYPE 1I-20 Report from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee met on June 26. The Committee reviewed a capital request for equipment from the Board of Elections; this highlighted the need to find out the scanning needs within the entire County. The Committee discussed advisory board residency requirements and will continue this discussion at the next meeting. Ms. Davis said the Committee received an update on. the Ithacare tax status. She announced since that meeting, a decision was made by the Advisory Board on Assessment Review that Ithacare is partially taxable. She said some of the people that will be residing in the new Longview facility will be paying market rate and the exemption will be reviewed annually and will be based on the rate of occupancy. Ms. Davis said the next regular meeting will be July 23 at 9 a.m. A special meeting will be held on July 15 to discuss the work plan further; and a special meeting on August 19 where they will focus on the land policy. Report from the Budget and Personnel Committee Mr. Meskill, Vice Chairman, reported the Committee met on June 23. A major part of that meeting was spent discussing the Child Assistance Program. The Committee briefly discussed the October budget meeting schedule; this will be discussed further at the next Board meeting during Mr. Joseph's presentation on the budget. Mr. Meskill said the Committee is putting information together on various scenarios including capital and non -capital. This will be available at the next Committee meeting on July 9 at 11:30 a.m. in the Heyman Conference Room. RESOLUTION NO. 166 - ADOPTION OF LOCAL LAW NO. 5 OF 1998 - ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47 OF THE LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE COUNTY OF TOMPKINS MOVED by Mr. Meskill, seconded by Mr. Proto. Ms. Kiefer said she does not feel retirement incentive programs should be offered every year. Mr. Meskill said this is the same program that was brought to the Board last year. He said in order for the County to offer this, it must be shown in the County budget that this will result in real savings in the target budget for the depar tinent. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 1 (Representative Kiefer); Excused - 1 (Representative Joseph). RESOLUTION ADOPTED. WHEREAS, a public hearing has been held before the Board of Representatives on July 7, 1998, to hear all persons interested in proposed Local Law No. 5 of 1998, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That Local Law No. 5 of 1998 - Electing a Retirement Incentive Program as Authorized by Chapter 47 of the Laws of 1998 for the Eligible Employees of the County of Tompkins be and hereby is adopted, 197 July 7, 1998 RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk, and one (1) certified copy in the office of the Secretary of State, RESOLVED, further, That this incentive may be used by any eligible employee who so chooses, provided that the department head has recommended a plan that will result in a financial savings equal to 50 percent of the base salary of the retiring employee over a two year period following the retirement, said plan to be reviewed and recommended upon by the County Administrator and the department's program committee, and to be approved by the Board of Representatives, RESOLVED, further, That departments shall continue to be responsible to pay the added cost to the retirement system that results from an early retirement, in addition to the department's regular Fringe Pool obligation, RESOLVED, further, That departments shall be obligated to return to the general fund balance of the County (through a reduced fiscal target) an amount equal to the difference between the state - mandated savings (essentially the annual salary) and the amount of additional payment due the Retirement System. SEQR ACTION: Type II -20 RESOLUTION NO. 167 - AUTHORIZATION FOR PUBLIC HEARING - TOMPKINS CORTLAND COMMUNITY COLLEGE OPERATING AND CAPITAL BUDGETS -1998-99 MOVED by Mr. MeskiIl, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Personnel Committee, That a public hearing be held on Tuesday, July 7, 1998, at 5:30 o'clock in the evening thereof in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York concerning the 1998-1999 operating and capital budget requests for Tompkins Cortland Community College. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board be and hereby is directed to place such notice of public hearing in the official newspaper of Tompkins County. SEQR ACTION: TYPE I1-20 Report from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, said the Committee has not met since the last Board meeting. The next meeting will be July 9 at 9 a.m. in the Heyman Conference Room. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met on June 23 and received a presentation from John Beach, STOP -DWI Coordinator, regarding what that Department plans on doing to collect past and future fines. The Committee also discussed the snow emergency plan and said he will distribute copies of the report on electronic monitoring to all Board members. RESOLUTION NO. 168 - CREATION OF POSITION -- CRIMINAL JUSTICE SERVICES (AMENDED BY RES. NO. 251 OF 10/6/98) MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. 198 July 7, 1998 WHEREAS, Tompkins County has supported Domestic Violence Prevention efforts for several years through the Tompkins-Seneca-Tioga BOCES DOORS (Domestic Offense Offender Rehabilitation Services) Program, The Task Force for Battered Women, Probation services, and Department of Social Services programs, and WHEREAS, Tompkins County has been the recipient of a significant grant from the United States Department of Justice to fight domestic violence and has greatly benefited from this grant through several new services, including the contracted service of a Domestic Violence Prevention Coordinator function, and WHEREAS, it is apparent that this function continues to provide significant service to the domestic violence prevention efforts of Tompkins County and further, it is likely that federal funding will continue for this and other county domestic violence efforts for an additional eighteen (18) months, and WHEREAS, the contracted position can not continue due to the current contractor no longer being available, and WHEREAS, it is in the best interest of the County that this position be placed in the civil service structure so that a test can be administered, and WHEREAS, the Deputy County Administrator for Criminal Justice wishes to create one full-time position of Domestic Violence Prevention Coordinator, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That one position of Domestic Violence Prevention Coordinator, labor grade L/12 (12/736), white collar, 40 hours per week, be created effective September 1, 1998, RESOLVED, further, That the creation and continuation of this position will be contingent upon grant funding, and no new County money is needed and the position will terminate when grant funding ceases. SEQR ACTION: TYPE II -20 RESOLUTION NO. 169 - EXTENSION OF THE TEMPORARY TREATMENT COURT CASE MANAGER POSITION - ADMINISTRATION MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, there was an appropriation and adjustment of funding in Resolution No. 201 of 1996, to hire a temporary Treatment Court Case Manager as part of the joint agreement between Tompkins County and the City of Ithaca to explicitly carry out the goal of expediting defendant assessment, referral and follow-up for treatment using existing and available community resources, and WHEREAS, Resolution No. 89 of 1997 authorized the temporary creation of a Treatment Court Case Manager (13/264), labor grade M(13), 40 hours per week, competitive class to be created effective immediately for a period of one year from the date of hire, said position having been created and filled effective July 7, 1997, and WHEREAS, additional funds are now available to the County from the United States Department of Justice Drug Court Grant to fully fund and extend the position to December 31, 1998, at which time the position is to be assumed by the NYS Office of Court Administration as a City Court position, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the Temporary position of Treatment Court Case Manager, currently due to expire on July 7, 1998 is hereby extended until December 31, 1998 at which time the position shall be eliminated, RESOLVED, further, That no additional funding is needed. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 170 — AUTHORIZING A LEASE AGREEMENT FOR THE USE OF THE K- HOUSE AT THE BIGGS COMPLEX BY THE NEW YORK STATE POLICE AS A SATELLITE 199 July 7, 1998 MOVED by Mr. Meskill, seconded by Mr. Proto. Mr. Winch felt some of the terms of the agreement should be included in the resolution. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Joseph). RESOLUTION ADOPTED. WHEREAS, Tompkins County is selling the Biggs A complex and this action places the New York State Police Substation's current location in jeopardy when the County sells the property, and WHEREAS, Tompkins County desires to assist the New York State Police in maintaining a location on the west side of Cayuga Lake, and WHEREAS, the Police has indicated an interest in establishing such office, and WHEREAS, the County has renovated a building known as the K House for the purpose of providing a facility for the Police, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County Administrator is authorized to execute an agreement with the New York State Police which continues the current lease terms through December 31, 1998, at no cost to the State Police. SEQR ACTION: TYPE II -20 Report from the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported in addition to the regular meeting scheduled for July 23, a special meeting has been scheduled for July 15. The Committee has invited all agencies to that meeting for a mid -course check on the Committee's goals and in keeping in with the Charge given by Chair Mink. Mr. Proto invited all Board members to attend that meeting. He also reported the Human Services Coalition has distributed information on their salary survey. Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on July 2 and will meet again on July 16. At the July 2 meeting the Committee discussed the Household Hazardous Waste Program and comments that were received in response to the Request for Proposals. Mr. Todd said people should take notice of the new lighthouse on Myers Point. RESOLUTION NO. 171 - MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO RESOLUTION NO. 172 OF 1998 MOVED by Mr. Todd, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, in Resolution No. 172 of 1998 the County abandons a portion of its right-of-way on Trumbulls Corners Road in the Town of Newfield, and WHEREAS, the Tompkins County Board of Representatives has reviewed and accepted as adequate an Environmental Assessment Form with Respect to the action, now therefore be it RESOLVED, on recommendation of the Public Works and the Planning and Intermunicipal Coordination Committees, That Resolution No. 172 of 1998 is an unlisted action, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of environmental significance in regard to Resolution No. 172 of 1998. SEQR ACTION: UNLISTED (EAF ON FILE) RESOLUTION NO. 172 - ABANDONMENT OF A PORTION OF TRUMBULLS CORNERS ROAD TO ADJOINING LANDOWNERS 200 July 7, 1998 MOVED by Mr. Todd, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, Trumbulls Corners Road was re -aligned in 1997 as a New York State Department of Transportation (NYSDOT) safety improvement project, and WHEREAS, the County accepted ownership of the new section and alignment, and WHEREAS, the County now has right-of-way on a portion of Trumbulls Corners Road which is unnecessary for travel or maintenance, and WHEREAS, the old alignment is now a dead end section in which the Town of Newfield has no interest and the County therefore relinquishes its highway right to the adjoining land owners, and WHEREAS, the portion adjoins property of Wayne Woddard and Tom Brown who own to the centerline of Trumbulls Corners Road, and WHEREAS, under Section 118-a of the Highway Law, the Tompkins County Board of Representatives can abandon or release and extinguish highway rights per exhibit A attached to Environmental Assessment Form subject to the right of public utilities to maintain and construct if necessary, and WHEREAS, the Town of Newfield Supervisor was contacted to ascertain if there is any municipal interest in or concern about this property and he informed Tompkins County in writing that the proposed transfer is appropriate and acceptable, now therefore be it RESOLVED, on recommendation of the Public Works and Planning and Intermunicipal Coordination Committees, That the abandonment be approved by the Board of Representatives and filed accordingly with the County Clerk. SEQR ACTION: UNLISTED (Env. Assessment Form Approved by Resolution No. 171) RESOLUTION NO. - AUTHORIZING AN AGREEMENT WITH C&S ENGINEERS FOR LAND ACQUISITION SERVICES IN CONNECTION WITH THE PURCHASE OF 83 BROWN ROAD - TOMPKINS COUNTY AIRPORT Mr. Meskill asked why the County has to pay an engineering firm to find three appraisers rather than have Airport management staff do this. Ms. Blanchard said there was an extensive scope of work attached to this resolution when the Public Works Committee discussed it. She believes the scope of work will answer many of the Board's questions. Following discussion, Ms. Mink granted Mr. Todd permission to withdraw the resolution from the agenda and asked that it be placed on the next agenda with the scope of work. RESOLUTION WITHDRAWN. RESOLUTION NO. 173 - AUTHORIZING AN AGREEMENT WITH C&S ENGINEERS FOR DESIGN AND ADMINISTRATION SERVICES IN CONNECTION WITH AN UPGRADE TO THE ACCESS CONTROL SECURITY SYSTEM AT THE TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, it has become necessary to upgrade all the major components of the Airport's Access Control Security System, to update the software to a Windows 95 format, and to add certain security devices to enhance the efficiency of the system, and WHEREAS, the budget for the design and administration work is as follows: FAA Share (90%) Account No. HT5601.44539 $ 5,625.00 NYSDOT Share (5%) Account No. HT5601.43539 $ 312.50 PFC's (5%) Account No. HT5601.42860 $ 312.50 Total Account No. HT5601. $ 6,250.00 201 July 7, 1998 RESOLVED, on recommendation of the Public Works Committee, That the agreement with C&S Engineers for 56,250 be and hereby is approved and that the County Administrator is authorized to execute the required documents. SEQR ACTION: TYPE II -2 RESOLUTION NO. 174 - INCREASE IN HOURS - CLEANING SUPERVISOR - BUILDINGS AND GROUNDS MOVED by Mr. Todd, seconded by Ms. Kiefer. It was MOVED by Mr. Meskill, seconded by Mr. Lane, to add in the first Resolved the words: effective immediately "through December 31, 1998". He said he is putting the amendment forward since there may be a budget request to fund this position in future years. Ms. Kiefer said this discussion took place at the Committee meeting and it was made clear that this position requires this number of hours requested and will continue to require those hours past 1998. At that meeting the Division head said he wants this as a permanent increase and will include it in his base budget for 1999. Ms. West said that although many positions that have received an increase in hours throughout the year and will be included in departments' target budgets, there will be a notation where positions have received an increase in hours. A voice vote on the amendment resulted as follows: Ayes - 13, Noes - 1 (Representative Kiefer); Excused - 1 (Representative Joseph). MOTION CARRIED. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Joseph). RESOLUTION ADOPTED. WHEREAS, the duties of the Cleaning Supervisor have been increased to include more supervisor/administrative functions, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That one (1) position of Cleaning Supervisor, labor grade K (11), competitive class be increased from 35.0 hours to 40.0 hours per week, effective immediately, through December 31, 1998. RESOLVED, further, That no additional County funding is required for this change. SEQR ACTION: TYPE I1-20 Report from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be July 14 at 9 a.m. in the Heyman Conference Room. Mr. Stein said he attended a meeting with the Advisory Board on Tourism Development. At that meeting there was discussion on developing a strategic plan for tourism by the Convention and Visitors Bureau of the Chamber of Commerce. Report from the Electric Power Committee Mr. Stein, Chairman, said he reported at the last meeting that a letter was received from NYSEG stating they would not be cooperating with Tompkins and Tioga counties in the aggregation of power for municipal power users. Since that time the Public Service Commission met in session and have ordered NYSEG to cooperate. He said as a result of the Public Service Commission's session on June 30, he received a telephone call from an Albany newspaper asking for information on what Tompkins County is doing. Mr. Stein read from the PSC's official record. That record states NYSEG is directed to work with the counties and that the Counties should file a plan by August 7, 1998. Mr. Stein said the County's Consultant has sent him information today that says dates are being established within the next couple of 202 July 7, 1998 weeks for negotiations to take place between Tompkins and Tioga counties, NYSEG, and the Public Service Commission. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will make a presentation to the full Board at the August 4 meeting. The Committee met on June 25 and heard a presentation from Telergy, Inc., which is a company that will be providing high-speed data services in September to a reasonably large part of the Cornell community. This company will be relocating their equipment next to Bell Atlantic's equipment and will be providing services over Bell Atlantic's lines. He said they are able to do this because Bell Atlantic wants to provide long-distance services and they are required to do this if they provide those services. He said it is anticipated that services will be provided to the general community around the first of 1999. In addition, if the County chooses to go with a project called Community Exchange, Cornell will require them to participate in that program and will also require anyone else providing high- speed services to their community to connect to that facility. He said this will give Tompkins County a major start in looking at distribution of those services and to providing competition in that area. Mr. Evans said Judy Boggess will be producing a summary of the meeting. Report from the Library Improvement Committee Mrs. Schuler, Chair, reported the Committee met prior to the Board meeting and brought the entire Board up to speed on what the Committee has been doing. The next Committee meeting will be July 8 at 9:30 a.m. in the Sherman Peer Room of the Public Library. Mrs. Schuler said the Committee will meet on July 8 in the evening with members of the City of Ithaca Common Council. The Committee will bring a recommendation on a Library site to the July 21 Board meeting. Approval of Minutes of June 16, 1998 It was MOVED by Mr. Totman, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to approve the minutes of June 16, 1998. MINUTES APPROVED. Recess Chair Mink declared recess from 7:12 p.m. to 7:20 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to enter into executive session at 7:20 p.m. to discuss personnel matters. The meeting returned to open session at 7:40 p.m. Adiourn merit On motion the meeting adjourned at 7:40 p.m. 203 July 21, 1998 Regular Meeting Public Hearing - 1998-1999 Operating and Capital Budget requests from Tompkins Cortland Community College Chair Mink called the public hearing to order at 5:35 p.m. concerning the 1998-1999 operating and capital budget requests from Tompkins Cortland Community College and asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:36 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives; Excused: 1 (Representative Schuler). Ms. Blanchard was excused at 7:36 p.m. Privilege of the Floor by the Public Renee Boisvert, Cayuga Heights, spoke on behalf of 4-H in Tompkins County. She is a teen ambassador, which helps promote 4-H. The biggest impact from 4-H she has gained is leadership. To be a good leader you first must know how to follow. She thanked the Board for the support and hopes it continues. The 4-H fair is July 22-25 at 4-H acres. John Schroeder, City of Ithaca, read the following resolution adopted by Citizen's Planning Alliance June 25, 1998 concerning the relocation of the Public Library: WHEREAS, the Tompkins County Public Library is, and should continue -to be, a major cultural anchor of the City of Ithaca's Central Business District, and WHEREAS, the land use portion adopted in 1997 by the Citizen's Planning Alliance seeks to encourage the concentration of new development within existing urbanized areas, and to maintain the City of Ithaca as the County's hub of cultural and commercial activity, all in conjunction with the preservation of green space in surrounding rural areas, and WHEREAS, the Ecology and Urbanism proposal prepared and circulated by the C.P.A. Sprawl Committee envisions redevelopment of the Woolworth building and its vicinity as a multi -story mixed- use structure that could include residential, retail, office, and community uses, and WHEREAS, an increased density of residential, retail, and office tenants and the provision of new community facilities such as day care, a heated bus shelter, conference rooms, and an improved walkway along Six Mile Creek in the immediate vicinity of the Commons could contribute substantially to its economic strength and overall vitality, NOW THEREFORE, BE IT RESOLVED, That the Citizens' Planning Alliance: 1. Affirms that maintaining a location within the downtown Ithaca Central Business District for an enlarged Tompkins County Public Library is of crucial planning importance, both to ensure easy access to the building for its users, many of whom use public transportation routes, and to allow the library to continue its long-standing contributions to downtown's cultural and economic health; and 2. Asks, if the Tompkins County Public Library relocates to the former Woolworth site, that the County and the City of Ithaca give serious consideration to an option whereby this site (and perhaps portions of the current surrounding parking lot as well) would be redeveloped as one or more multi -story buildings in which the library would be one major tenant, thereby keeping the former Woolworth site on the tax rolls and multiplying potential economic and social benefits tot he Central Business District through the provision of new high-quality space for residential, retail, office, museum and/or community uses that could be developed in conjunction with the relocated library; and 204 July 21, 1998 3. Asks that any redevelopment of the former Woolworth site include design improvements to adjacent public areas and access routes, for example: an enclosed, heated Green Street bus shelter and enhanced pedestrian access from the City court building, its bridge over Six Mile Creek, the Woolworth site, and the Green Street bus shelter across Green Street at mid -block to the Home Dairy Alley and thence to the Ithaca Commons. Dan Hoffman, Ithaca, spoke about the proposed resolution on the agenda entitled Authorization to Execute Agreement with Widewaters Group for Extending Option to Purchase County Owned Property. He asked the Board to postpone action on the resolution for two reasons: (1) the City is engaged in a study of a proposed land use plan for the entire Southwest area. The City is conducting a Generic Environmental Impact Statement that will consider in depth the components of the proposed plan for that area, alternatives, and environmental impacts. (2) The larger portion of the County -owned piece is located within land that has been designated as substitute parkland. The City has been in the process for over ten years in alienating its current southwest park which is north of this site and replacing it with substitute park land further south along the Cayuga Inlet. The City recently reaffirmed its intent to proceed with the alienation and the substitution. The alienation requires State approval; it has passed the legislature and he believes it may now have been signed by the Governor. The parkland is important to both the Town and the City of Ithaca, and this option will make it more difficult and expensive to make this park a reality. Fay Gougakis, Ithaca, spoke about the Public Library and said she is concerned with the planning process. She said she would like to see a task force created on the future of downtown. She is concerned with impact the library will have if it moves into Woolworth's. She asked that other sites be looked at in the downtown area. Privilege of the Floor by Board Members Ms. Mink, District No. 5 Representative spoke about the resolution to extend the option to purchase County -owned property. She said a month ago she spoke with Mayor Cohen and asked if the City was interested in the purchase of said property and the answer was no the City was not interested. Mr. Proto, District No. 7 Representative, spoke in the capacity as Chair for Region 6 of the Regional Archives. He said a press release will be done identifying the municipalities receiving grants. The amount of this grant is close to 580,000. The total amount of grants for this County is $700,000. The second item he announced as committee chair is the Regional Medical Conference is being held in Tompkins County at the Statler. The primary sessions include pain, hypertension, and stroke. Mr. Koplinka-Loehr, District No. 11 Representative, reminded the public and Board members the annual Public Forum on the County Budget is September 23 at Boynton Middle School. Additions of Resolution(s) to the Agenda It was MOVED by Mr. Todd, seconded by Mr. Lane, and unanimously adopted by voice vote by members present, to add the following resolution to the agenda: Change Order - Caswell Road Landfill Leachate Treatment Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairman permission to withdraw the following resolution from the agenda: - Amendment of Resolution No. 43 of 1946 and Clarification of County Responsibilities for Maintenance of Bridges on Town Highways 205 July 21, 1998 It was MOVED by Ms. Davis, seconded by Ms. Blanchard, and unanimously adopted by voice vote to add the following resolutions to the Consent Agenda: Resolution No. 175 - Budget Adjustment — Various Departments Resolution No. 176 -Authorization for Program Reconfiguration 1999 - Health Department Resolution No. 177 - Authorization to Set Pneumococcal Vaccine Charge - Health Department Resolution No. 178 - Authorization To Accept A Grant And To Sign A Contract With The State Office For The Aging For Continuing Education Program For Developmentally Disabled Adults Resolution No. 179 - Authorization to Establish a Fee for Students in Continuing Education Courses for Developmentally Disabled Adults Resolution No. 180 - Authorize an Increase to the Amount Authorized for Change Orders - Courthouse Annex (Building C) Resolution No. 181 - Authorization to Execute a Grant Amendment with the New York State Department of Transportation (NYSDOT) For Project No. 3-36-0047-12-91 (Pin No. 3902.75) Engineering Design For The New Terminal Building, Access Road, Terminal Apron And Access Taxiway - Tompkins County Airport Resolution No. 182 - Authorizing 1998 Federal Section 5307 Grant - TCAT Mr. Proto asked that in the future committee chairs at least be contacted ahead of time about their Committee's resolutions being put on the Consent Agenda. Ms. Mink agreed this would be done. Chair's Report and Appointments Chair Mink briefly reported that she spoke at the Women's Convention at Seneca Falls. Chair Mink appointed Ann Timmerman to the Personal Emergency Response Service Advisory Board as the Health Care Provider for a term that expires December 31, 1998. Report from the Interim County Administrator Ms. West reported that Scott Heyman met First Lady Hillary Clinton and shook her hand. She reminded program committees to let her office know when their budget review meetings have been scheduled. Report from the Finance Director Mr. Squires said he has begun the process for disposing the furnishings at Biggs. Last week an auction was held within this organization. Bids were received on 1110th of the items. The building will be opened to non-profit agencies July 28 to submit bids. He is negotiating with an auctioneer to dispose of the remaining items next month. In addition, he reported on sales tax and said it appears to be flat, but this is good news because of the adjustments in the first and second quarters last year. Sales tax will be distributed to towns and villages in the next accounts payable cycle. Consent Agenda 206 July 21, 1998 Mr. Winch expressed his concern with placing the Health, Human Services and Education Committee resolutions on the Consent Agenda. He feels those resolutions that pertain to the health and welfare of Tompkins County residents should be briefly explained by staff. Also, he shares Mr. Proto's concerns that chairmen of committees should be informed when a request is going to be made to add resolutions to the Consent Agenda. The following resolutions were approved under the Consent Agenda: RESOLUTION NO. 175 - BUDGET ADJUSTMENT — VARIOUS DEPARTMENTS MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, under the consent agenda. RESOLVED, on recommendation of Economic and Workforce Development Committee, That the Director of Finance be directed to make the following budget adjustments on his books: ECONOMIC & WORKFORCE DEVELOPMENT COMMITTEE Social Services (#46 Revenue Acct Title Amt Approp Acct Title(s) 6010 4610 Administration 54,754 6010 54442 Professional Services 6010 3610 Soc. Serv. Administration $3,170 6010 54442 Professional Services Explanation: We've been authorized by the state to use 100% state and federal funds for our Continuing Education program at TC3 at a level $7,924 above the amount currently budgeted. SEQR ACTION: TYPE II -20 RESOLUTION NO. 176 - AUTHORIZATION FOR PROGRAM RECONFIGURATION - 1999 - HEALTH DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, under the consent agenda. WHEREAS, the services offered by the Physically Handicapped Children's Case Management program were the precursor for the Children with Special Care Needs Division, and provide the planning and coordination for all other Children with Special Needs programs (Early Intervention, Education Handicapped Children 3-5, Physically Handicapped Children Treatment), and WHEREAS, the Infant Child Health Assessment Program is one of the primary child -find services for the Children with Special Needs programs and the staff performs planning and coordination services for children to access programs, and WHEREAS, the program that reflects the planning and coordination of these services is "Planning and Coordination Children with Special Needs", the department would like to organize the like services under the program Planning and Coordination of Children with Special Needs, thus allowing for more coverage and continuity of care, and streamlined operations for financial and statistical reporting, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education and the Budget and Personnel Committees, That the programs Infant Health Assessment Program (1002) and Physically Handicapped Children Case Management (1004) be combined within Planning and Coordination Children with Special Needs (1006) effective January 1, 1999. SEQR ACTION: TYPE I1 - 20 207 July 21, 1998 RESOLUTION NO. 177 - AUTHORIZATION TO SET PNEUMOCOCCAL VACCINE CHARGE - HEALTH DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, under the consent agenda. WHEREAS, the Tompkins County Health Department would like to begin providing pneumococcal vaccinations to senior citizens, as well as children and adults who are medically eligible for the vaccine, and WHEREAS, the Department is a participating provider with Medicare Part B, and is mandated under the 1991 Mandatory Submission Ruling to bill Medicare for any reimbursable services, and WHEREAS, the Department is required to charge non -Medicare participants the same rate as Medicare participants in order not to "subsidize" non -Medicare pneumococcal vaccine administration with Medicare funds, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education and the Budget and Personnel Committees, That the Department is authorized to charge a fee of sixteen dollars (516.00) per pneumococcal vaccination and that any future rate setting for pneumococcal vaccination may be set by the Department based on the cost of the vaccine and the rate at which Medicare will reimburse for the service. SEQR ACTION: TYPE II -20 RESOLUTION NO. 178 - AUTHORIZATION TO ACCEPT A GRANT AND TO SIGN A CONTRACT WITH THE STATE OFFICE FOR THE AGING FOR CONTINUING EDUCATION PROGRAM FOR DEVELOPMENTALLY DISABLED ADULTS MOVED by Mr. Evans, seconded by Mr, Koplinka-Loehr, and unanimously adopted by voice vote by members present, under the consent agenda. WHEREAS, the Office for the Aging facilitates a support group for caregivers of developmentally disabled adult children, and WHEREAS, these caregivers have determined that continuing education is a high priority need for their children, and WHEREAS, the Tompkins County Office for the Aging has been awarded a grant of 512,500 for the period of April 1, 1998 through March 31, 1999 to support implementation of such a continuing education program, now therefore be it RESOLVED, on recommendation of the Health, Human Services, and Education Committee, That the Tompkins County Office for the Aging be authorized to accept this grant and to execute a contract with the New York State Office for the Aging to offer this program to developmentally disabled adults in Tompkins County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 179 - AUTHORIZATION TO ESTABLISH A FEE FOR STUDENTS IN CONTINUING EDUCATION COURSES FOR DEVELOPMENTALLY DISABLED ADULTS MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, under the consent agenda. WHEREAS, the Office for the Aging is starting a continuing education program for developmentally disabled adult children of caregivers, and 208 July 21, 1998 WHEREAS, it is common practice and financially necessary to charge fees for course attendance, and WHEREAS, $35 per course is consistent with fees for similar courses in the County and Region, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education and Budget and Personnel Committees, That a fee of $35 per course be charged each participant in this continuing education program which will commence in September 1998. SEQR ACTION: TYPE II -20 RESOLUTION NO. 180 - AUTHORIZE AN INCREASE TO THE AMOUNT AUTHORIZED FOR CHANGE ORDERS - COURTHOUSE ANNEX (BUILDING C) MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, under the consent agenda. WHEREAS, Resolution No. 308 of 1997 provided that the County Administrator be authorized to execute contracts to implement the Building C Renovation Project and sign change orders up to $36,810, and WHEREAS, County policy requires that authorizing resolutions include no more than ten (10%) percent for change orders, and WHEREAS, project scope changes to the HVAC system required $36,236, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the budget for Courthouse Annex change orders be increased by $37,142, RESOLVED, further, That funds are available in accounts HB1601-16.43 and that operating accounts will reimburse the capital program through departmental contributions of $12,148. SEQR ACTION: TYPE H-20 RESOLUTION NO. 181 - AUTHORIZATION TO EXECUTE A GRANT AMENDMENT WITH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) FOR PROJECT NO. 3-36-0047-12-91 (PIN NO. 3902.75) ENGINEERING DESIGN FOR THE NEW TERMINAL BUILDING, ACCESS ROAD, TERMINAL APRON AND ACCESS TAXIWAY - TOMPKINS COUNTY AIRPORT MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, under the consent agenda. WHEREAS, the County has already accepted a grant from the New York State Department of Transportation (NYSDOT) in the amount of $19,450 for engineering design for the new terminal building, access road, terminal apron and access taxiway, and WHEREAS, certain additional design and administrative costs were incurred which are eligible for reimbursement when the project is closed out, and WHEREAS, the NYSDOT has made an additional grant offer of $5,216 to offset some of these additional costs, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the additional NYSDOT grant offer of $5,216 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: TYPE II -20 209 July 21, 1998 RESOLUTION NO. 182 - AUTHORIZING 1998 FEDERAL SECTION 5307 GRANT - TCAT MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, under the consent agenda. WHEREAS, the Secretary of the United States Department of Transportation is authorized to make grants for mass transportation projects pursuant to Section 5307 of Chapter 53, Title 49 of the United States Code (formerly Section 9, Federal Transit Act of 1964), and WHEREAS, the County of Tompkins is the designated recipient of Section 5307 urban formula transit funds and will apply on behalf of Tompkins Consolidated Area Transit (TCAT) to receive and use said funds, and WHEREAS, the County of Tompkins desires to submit a request for a grant of funds to the Federal Transit Administration, in the amount of $660,938, and WHEREAS, the Federal Section 5307 funds will be used as follows: transit operating assistance - $163,338; capital equipment - $425,600; and planning - $72,000, and WHEREAS, the projects were approved by the Ithaca -Tompkins County Transportation Council and are included on the 1994-99 Transportation Improvement Program, as amended, and are included in the 1998 County Capital and Operating Budgets, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Tompkins County Board of Representatives authorizes the County Contracts Coordinator to execute and file an application on behalf of the County of Tompkins with the United States Department of Transportation and the New York State Department of Transportation for the 1998 Section 5307 Grant, RESOLVED, further, That the County Contracts Coordinator is authorized to execute grant agreements on behalf of the County of Tompkins with the United States Department of Transportation and the New York State Department of Transportation, and any third party subcontractor necessary to complete these projects. SEQR ACTION: TYPE II -20 Resolution(s) from the Budget and Personnel Committee RESOLUTION NO. 183 - ADOPTION OF 1998-99 OPERATING BUDGET - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mr. Joseph, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present. WHEREAS, a proposed operating budget for Tompkins Cortland Community College for the fiscal year September 1, 1998, through August 31, 1999 has been presented to the Board of Representatives of the County of Tompkins pursuant to County Law and Section 6306 of the Education Law, and WHEREAS, the Board of Representatives has conducted a public hearing on said proposed budget on the 21st of July, 1998 now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That said proposed 1998-99 operating budget in the amount of $15,075,063 of which the sponsoring community contribution is in the amount of $3,170,863 be and the same hereby is approved, RESOLVED, further, That the Board of Representatives of Tompkins County includes in the 1999 Tompkins County Budget $1,965,843 (a 3.1 percent increase) pursuant to the approved plan for said College in effect as of September 1, 1998, and that the amount be raised by taxation in the County of Tompkins in the fiscal year 1999, RESOLVED, further, That this resolution shall become effective upon the adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE II -20 210 July 21, 1998 RESOLUTION NO. 184 - ADOPTION OF 1998-99 CAPITAL BUDGET - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. Carl Haynes, Tompkins Cortland Community College President, thanked the Board for its ongoing support. He said this budget reflects a $100 tuition decrease. Mr. Koplinka-Loehr clarified that Tompkins County's share is a 3.1 percent increase. Carl Haynes, President of TC3, spoke briefly, informing the Board that the tuition cap waiver was agreed to, in part because the sponsoring counties have been paying their share of support; that there is a one percent tuition decrease, and an overall 1.9 percent increase in TC3's budget. He thanked the Board for its support. WHEREAS, the Board of Trustees of Tompkins Cortland Community College has presented to this Legislature a Tentative Capital Budget for fiscal year 1998-99, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That said 1998-99 Capital Budget in the amount of $60,000 of which the sponsoring community contribution is in the amount of $0.00 be and the same hereby is approved and adopted, RESOLVED, further, That this resolution shall become effective upon adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, said the committee has not met. The committee will meet July 23 at 9:15 a.m. RESOLUTION NO. 185 - AUTHORIZATION TO EXECUTE AGREEMENT WITH WIDEWATERS GROUP FOR EXTENDING OPTION TO PURCHASE COUNTY OWNED PROPERTY (Reconsidered and defeated 8/4/98) MOVED by Ms. Davis, seconded by Mr. Meskill. Ms. Kiefer felt the Board should either not act on this resolution at this time or add the language to make it consistent with park land use, which is what the city has gotten state substitute park land legislation. Ms. Kiefer noted that the option does not expire until the end of the year and that she takes seriously the concerns Mr. Hoffman expressed under Privilege of the Floor, namely, that extension of this option could interfere with designation of substitute parkland by the City and freeing up Southwest Park for other uses. She noted we have the opportunity to add to any option extension language originally suggested by County Planning that would limit usage of the back portion of the parcel to low -impact light recreational uses, which would be consistent with its designation as parkland. She said her preference is to have the resolution withdrawn to look into this further and requested it be withdrawn. Ms. Blanchard opposed the withdrawal, noting the City knows what it is doing. It was MOVED by Mr. Meskill, and duly seconded, to call the question. A voice vote resulted as follows on the motion: Ayes - 10; Noes - 4 (Representatives Joseph, Kiefer, Koplinka-Loehr, and Stein); Excused - 1 (Representative Schuler). Ms. Kiefer noted that, in general, when a member asks to withdraw a resolution that is under no urgency of time, as a courtesy that request is usually granted. MOTION CARRIED. A roll call vote resulted as follows on the resolution: Ayes - 12; Noes - 2 (Representatives Kiefer and Koplinka-Loehr); Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. 211 July 21, 1998 WHEREAS, Widewaters Real Estate, Inc., wishes to extend an option with the County of Tompkins for purchase of County owned property City of Ithaca Tax Parcel No. 126-1-2.2 plus a narrow strip approximately 20 feet by 673 feet, being a total of approximately 4 acres of land, and WHEREAS, the current option which expires December 31, 1998, for said property was originally given to Charles Havlik, who assigned it to Widewaters Real Estate, Inc., and WHEREAS, the land subject to such option is not needed for public use, and WHEREAS, the City of Ithaca Board of Planning and Development has jurisdiction over any development of that land and will act as lead agency pursuant to the SEQRA, now therefore be it RESOLVED, That the County Administrator is authorized and directed to execute an agreement as approved by the County Attorney with Widewaters Real Estate, Inc., for a two year option for a two year period January 1, 1999 through December 31, 2000 to purchase said property, for the purchase price of $125,000, provided that the agreement shall provide for a payment of $5,000 for each year for two years to be paid to the County a consideration for the agreement plus other consideration as specified in the Option Agreement. SEQR ACTION: UNLISTED (Short Form EAF prepared) Special Report by the Budget and Personnel Committee Presentation on Budget Process Mr. Joseph, Chairman, gave the Board a presentation on the County's budget process. In summary: • "In 1995, under the leadership of Eric Lerner, this Board adopted a new fiscal policy that dramatically changed how we did budgeting. We talk about this, and have come to think of it, as implementing program -based budgeting, but in fact, it was much more. Besides starting to do program - based budgeting, we also stopped reviewing line -item budgets, established the target/over-target request system, clarified our rollover policy, and computerized our bookkeeping and budgeting. Since then, we have reversed ourselves and gone back to looking at line item budgets. All the other changes remain in place, although some have been modified as we gain experience with them. This is, after all, a process of continual improvement." Copies of budget scenarios were distributed and discussed. In addition, three different schedules of budget meetings were distributed and reviewed. Board members' expressed their concerns with some of the meeting times presented. Mr. Joseph appreciated Board members' input and said he will develop a schedule keeping in mind all the comments made. Recess Chair Mink declared recess at 7:07 p.m. The meeting reconvened at 7:15 p.m. Report from the Economic and Workforce Development Committee Ms. Blanchard, Chair, said the committee met July 14 and heard a presentation from the Department of Social Services Commissioner on the description of the work responsibilities of each unit in the department. Copies of the presentation have been distributed to Board members; questions should be submitted to Ms. Blanchard. She reported a couple of interesting statistics having to do with the number of phone calls received in the Department. During the month of May there were 27,000 calls received and in June 36,000 calls were received. She said she asked what the biggest change has been as a result of Welfare to Work. The answer was developing much better relationships with program participants and community agencies. She noted she has only received two responses to the livable wage proposal she distributed and said that other comments should also be directed to Ms. Blanchard. 212 July 21, 1998 Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, said the committee met July 9 and continues to look at the issue of coordination of services, particularly in highway. The committee's intern is working on a survey that is being mailed to town supervisors and superintendents, village mayors and superintendents of public works to get information and budget figures to take a closer look at where money is being spent and identify areas that should be discussed. The committee accepted the Collaborative Communications Project grant. He said this project connects 25 human service agencies through computerization. The committee also approved a resolution supporting the Areawide Sewer Application. He reported the Portland Point Project in the Town of Lansing is progressing; the Town has adopted a final ordinance and also agreed to be the lead agency. The Corps of Engineers is reviewing the Marina; the access road that serves Cargill Salt may qualify for an Industrial Access Grant of $1 million. The committee continues to examine advisory boards that report to it. Beverly Livesay, Chair of the Southern Tier East Regional Planning Development Board, has been invited to the next meeting to discuss that board. He reported on - the Virgil Creek Project and said it is moving along rapidly. The decision about the Eminent Domain proceedings was in favor of the County. He has formed a committee to look at the functioning of the Environmental Management Council; it consists of Ed Cope, EMC Chair; Don Barber; Sue Bluementhal; Stuart Stein; and himself, with Katie Borgella as staff. Mr. Proto asked what work the Cornell grad student intern is going with the Mayor's office on tax sharing. Mr. Lane said she is looking into what other municipalities do. The Committee has been discussing tax sharing between municipalities for better coordination of services. This topic will continue to be reviewed and discussed. The committees Intern and City Mayor's Intern are working together on this also. Ms. Blanchard said this subject is also going to be discussed in the economic development plan. RESOLUTION NO. 186 - ACCEPTANCE OF COLLABORATIVE COMMUNICATIONS PROJECT GRANT FROM THE APPALACHIAN REGIONAL COMMISSION BUDGET ADJUSTMENT MOVED by Mr. Lane, seconded by Ms. Davis, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has shown an interest in providing computerization and automation assistance for human service agencies serving Tompkins County, and WHEREAS, Tompkins County has requested assistance through the Appalachian Regional Commission (ARC) in conjunction with the Tompkins County Human Services Coalition for a project to provide upgrades, networking and technical assistance for a variety of agencies, and WHEREAS, the grant is currently awaiting approval at the ARC offices in Washington, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That, if awarded, Tompkins County authorizes the acceptance of an ARC grant of $95,000 for the Collaborative Communications Project, RESOLVED, further, That the County Administrator or designee be authorized to sign any documents related to the Collaborative Communications Project, RESOLVED, further, That the following adjustments be made to the 1998 budget: REVENUES: A 8029.44959 Federal Aid $95,000 EXPENDITURES: A 8029.54400 Program Expense $95,000 SEQR ACTION: TYPE II -20 213 July 21, 1998 RESOLUTION NO. 187 - SUPPORT FOR AREAWIDE SEWER APPLICATION ON BEHALF OF THE CITY OF ITHACA, VILLAGE OF CAYUGA HEIGHTS, AND THE TOWN OF LANSING MOVED by Mr. Lane, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. Mr. Proto asked that copies of this resolution be sent to the City of Ithaca and the Governor's office. Ms. Kiefer expressed surprise that there is no mention in the resolution of development, since a large impetus for this project is to enable issuance of sewer permits that will allow development in the Town of Lansing. WHEREAS, the Planning Advisory Board sponsored a study entitled: "Coordinating Wastewater Services: Management Options" (7/31/97), which analyzed the need for a coordinated approach to providing adequate wastewater treatment facilities in Tompkins County, and WHEREAS, various technical studies have documented problems such as on-site system failures, lakeside on-site system failures or flooding, SPDES discharges from major users to critical streams, need for package treatment plants, the deficiency of wastewater treatment plant capacity, stormwater raw sewage or partially treated overflow problems, and heavy phosphorous loading in critical dryflow months from the Ithaca Area Wastewater Treatment Plant (IAWTP), and WHEREAS, the City of Ithaca, Village of Cayuga Heights, and the Town of Lansing have submitted an application to the New York State Department of Environmental Conservation to address and mitigate the above mentioned concerns, and WHEREAS, the environmental protection process possible through this regional cooperation and funding is massive, long-term, cost effective, and consistent with the long-term goals of Tompkins County, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the Tompkins County Board of Representatives hereby supports this application, RESOLVED, further, That the Tompkins County Board of Representatives urges the NYS DEC to fund the Areawide Sewer State Bond Application on behalf of the City of Ithaca, Village of Cayuga Heights, and the Town of Lansing. SEQR ACTION: TYPE II -20 RESOLUTION NO. 188 - APPROVAL OF COMMERCIAL CENTER REVITALIZATION GRANTS MOVED by Mr. Lane, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. Ms. Kiefer clarified that this is an improvement to the sidewalk. WHEREAS, the Commercial Center Revitalization Advisory Committee (Advisory Committee) was assigned responsibility for providing advice on the award of grant funds for the revitalization of rural commercial centers, and WHEREAS, the Advisory Committee has reviewed the applications for funding and has made recommendations based on the program guidelines of the Commercial Center Revitalization Program, and WHEREAS, the recommendations of the Advisory Committee are within the budget for the Commercial Center Revitalization program, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the following project be approved: Village of Trumansburg (for Black Sheep Designs) $2,777.62 RESOLVED, further, That the County Administrator or designee be authorized to execute any contracts related to this project. SEQR ACTION: TYPE II -20 214 July 21, 1998 Ms. Blanchard was excused at 7:36 p.m. Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Sheriffs Department received their new patrol cars. He also reported that through suggestions from a New York State Police Sergeant traffic -flow improvements were made in relation to the Grassroots Festival. Another issue related to the State Police, the remodeling and repairs of the K -house were completed which will house the West Hill satellite office of the State Police. He recognized the SWAP and RIS crews for donating their labor. The committee approved a Request for Proposals to Dutch Hill Associates in relation to review of the radio tower proposal in the amount of $21,000. He updated the Board on the Criminal Justice Advisory/Alternatives to Incarceration Board's activities. The next committee meeting will be July 25 at the new fire -training center on Pier Road. Report from the Health, Human Services and Education Committee Mr. Proto, Chairman, said the committee will meet July 23 at 11:30 a.m. He reported on a special meeting held July 15 with department and agency heads. The purpose of the meeting was to review the status of their goals. The following are highlights from that meeting: (1) the Health Department is faced with a $300,000-400,000 hit in Medicare. The reimbursement rate has been reduced, which will affect the County in 1999. It will probably effect the way home health agency contacts are handled. (2) In relation to HIV awareness, the State is now requiring partner identification. (3) Heard a report from Helen Howard, Cornell Nutritionist, about the nutrition outreach in the Lansing, Newfield and Groton Schools. (4) Lauren Austin, Human Rights Director, gave a report. The State has changed some rules that pertain to qualifying cases. She said she has six law students working for her on an intern basis. (5) Marge Dill, Human Services Coalition, gave a report on the Collaborative Communications Project grant. (6) Janet Steiner, Library Director, gave an update and said one area they have been concentrating on is public outreach. (7) Office for the Aging Director, Irene Stein, reported on the SSI request. One item the department is faced with is a major data system update. (8) John Spence, SPCA, made a presentation about all the upgrades to the building. The SPCA has canned cat food to donate to organizations. At the next meeting, the committee will be discussing Foodnet. Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, said the committee met July 16 and approved the advertisement of the final draft of the Request for Proposals (RFP) for Household Hazardous Waste. A copy of the RFP is on file in the Board office for review. A list of 1998 contract vendors with Solid Waste was distributed to Board members. Ms. Mink spoke about a complaint she received concerning early morning pick up of recyclables. Mr. Todd said calls should be directed to Tom Richardson at Solid Waste. RESOLUTION NO. 189 - AUTHORIZING AN AGREEMENT WITH C&S ENGINEERS FOR LAND ACQUISITION SERVICES IN CONNECTION WITH THE PURCHASE OF 83 BROWN ROAD - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Mr. Lane. Mr. Meskill said he has not received the information he requested. He said the information he requested is the scope of work and an itemized or grouping of items with the dollar amount. Ms. Kiefer stated for the record the list of items C&S will be doing including a SEQR review does not take the place of the County's own land review when the time comes to look at acquisition. 215 July 21, 1998 A voice vote resulted as follows: Ayes - 12; Noes - 1 (Representative Meskill); Excused - 2 (Representatives Blanchard and Schuler). RESOLUTION ADOPTED. WHEREAS, the County wishes to allow room for possible Airport growth needs in the coming years, and WHEREAS, a four -acre parcel of land, contiguous to the Airport, has become available, and certain County, State and Federal formalities must be followed to allow the purchase to be made, and • WHEREAS, various engineering and administrative services are needed to complete the land acquisition, including site inspection, performing searches, obtaining and inspecting plans and records, preparing new deeds, plans and property map, completing boundary survey, metes and bounds deed descriptions and final taking maps, conducting a Phase I Environmental Site Assessment of the parcel including a SEQR review, conducting interviews, taking photographs, preparing reports for submission to NYSDOT and FAA, arranging for two complete and independent appraisals, providing coordination and assistance with local authorities concerning hearings, the legal aspects of the acquisition and the appraisals, updating the Airport Layout Plan (ALP), if required, and administering the project through the FAA and NYSDOT, including grant and payments processing, and WHEREAS, the budget for these services is as follows: FAA Share (90%) Account No. HT5601.44539 $21,480.30 NYSDOT Share (5%) Account No. HT5601.43529 $ 1,193,35 Airport Fund Bal. (5%) Account No. HT599 $ 1,193.35 Total Account No. HT5601 $23,867.00 RESOLVED, on recommendation of the Public Works Committee; That the agreement with C&S Engineers for $23,867.00 be and hereby is approved and that the County Administrator is authorized to execute the required documents. SEQR ACTION: TYPE 1I-21 RESOLUTION NO. 190 - AUTHORIZING A CONTRACT WITH NAMMACK ASSOCIATES TO CONDUCT AN AIR SERVICE STUDY AND OTHER RELATED WORK - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the local community has expressed concern about the high cost of air fares and a desire for better air service from the Tompkins County Airport, and WHEREAS, an Air Service Task Force was set up to investigate these problems and said Task Force has recommended employing a consultant to study the local air travel market, determine if additional service is warranted, and prepare an appropriate presentation to prospective airlines, and WHEREAS, a Request for Proposals (RFP) was duly advertised and eleven (11) proposals were timely received, and WHEREAS, the Task Force did select Nammack Associates based on experience, prior success, and cost, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the firm of Nanunack Associates, Inc., be awarded the contract to undertake an air service study and other related work for a cost not to exceed $30,000, being $25,000 for services and $5,000 for expenses, RESOLVED, further, That these costs will be divided equally between the Tompkins County Airport and Tompkins County Area Development (TCAD), RESOLVED, further, That in the event the Air Service Study is extended to include the Elmira and Binghamton markets, the additional costs will be covered by funds from the Federal Aviation Administration (FAA), New York State Department of Transportation (NYSDOT), Elmira/Coming Regional Airport and Binghamton Regional Airport. SEQR ACTION: TYPE II -20 216 July 21, 1998 RESOLUTION NO. 191 - AUTHORIZING A CONTRACT ADDENDUM WITH WHITEBAIT INC., d/b/a "THE LANDING" - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Mr. Totman. Mr. Winch said he voted against this in committee and will not support it now. His concern is that the restaurant has been problematic for several'• years. Mr. Lane feels the restaurant is important to the overall operation of the Airport. It provides food service for the public, local businesses, fixed -base private carriers. Ms. Kiefer said she shares Mr. Winch's concerns and will also vote against the resolution; she noted the Village of Lansing views this as a non -conforming use, which was grandfathered in. A voice vote on the resolution resulted as follow: Ayes - 11; Noes - 2 (Representatives Kiefer and Winch); Excused - 1 (Representatives Blanchard and Schuler). RESOLUTION ADOPTED. WHEREAS, the County entered into a five-year agreement with Whitebait Inc., to lease part of the Old Terminal Building to conduct a restaurant and bar business, effective April 1, 1996 through March 31, 2001, and WHEREAS, in addition to providing some revenue to the airport, the location of this restaurant provides a benefit to Tompkins County because it provides food service and catering for commercial and private air carriers, airport patrons, and persons at the adjacent industrial park, and WHEREAS, the rental payments of said agreement were proposed with no accurate history of the restaurant/bar business which had existed in that location prior to April 1996, and WHEREAS, the revenue from the business had proved to be well below the expectations contained in the original business plan and the rental payments are, therefore, disproportionately high, given the amount of business available, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That an addendum agreement be authorized reducing the rental payments to a level which recognizes the true value of the business, as follows: August 1, 1998 - March 31, 1999, Monthly Rental Payment reduced from $1,613.33 to $800.00. April 1, 1999 - March 31, 2000, Monthly Rental Payment reduced from $1,695.83 to $880.00, April 1, 2000 - March 31, 2001, Monthly Rental Payment reduced from $1,778.33 to $968.00. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 192 - CHANGE ORDER - CASWELL ROAD LANDFILL LEACHATE TREATMENT MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, Malcolm Pirnie has been retained to perform engineering work for the Caswell Road leachate treatment project, and WHEREAS, Malcolm Pirnie has encountered unanticipated and out -of -scope work, including preparation of work plan requested by the New York State Department of Environmental Conservation (NYSDEC), unexpected subsurface conditions, surveying location of a replacement monitoring well, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the current contract for this work be increased by an amount not to exceed $2,000, the new contract amount shall be $27,000, funds to come from the approved capital budget for this project, RESOLVED, further, That the County Administrator or designee be authorized to execute this change on behalf of the County. SEQR ACTION: TYPE 1I-20 217 July 21, 1998 Report and Presentation of Resolution(s) from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, said the committee met last week. The committee discussed the room tax estimate for 1999 to give the various organizations that submit budgets to use that room tax a goal to work with. The committee decided the estimate ($505,000) would be the same level as 1998. Also discussed was celebration funding: A request was received from one of the towns to get their share of the funding. A second request was also recently received which will be given to committee members. The committee will be reviewing these requests. One major item the committee discussed was the County Historian position and its role and relationship with the Dewitt Historical Society. RESOLUTION NO. 193 - AUTHORIZATION TO AMEND CONTRACT WITH COMMUNITY ARTS PARTNERSHIP OF TOMPKINS COUNTY TO PROVIDE MATCHING FUNDS FOR NEW YORK STATE COUNCIL ON THIS ARTS (NYSCA) GRANT MOVED by Mr. Stein, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the Community Arts Partnership of Tompkins County (CAP) has obtained a $10,000 matching grant from the New York State Council on the Arts (NYSCA) for the development of a Cultural Resources Information Center and Website, and WHEREAS, CAP has asked Tompkins County to provide matching funds for this project, and WHEREAS, the Tompkins County Advisory Board on Tourism Development has reviewed this request and recommended that the $10,000 available in the Room Tax. Capital Reserve be utilized for this project, now therefore be it RESOLVED, on recommendation of the Arts, Culture and Tourism Committee, That the contract with Community Arts Partnership, Contract No. ADM98-CAP be amended to include $10,000 for this project, RESOLVED, further, That the County Administrator or designee be authorized to sign any contracts necessary for the implementation of this project. SEQR ACTION: TYPE 11-20 Report from the Library Improvement Committee Ms. Kiefer, Vice Chair, read a memorandum to the Board from Chair Schuler thanking committee members and staff for all their dedication and commitment to responding to the committee's charge. The report from the committee is the recommendation the County pursue the Woolworth's site for the Library. It is fiscally the most attractive and it meets the criteria the committee adopted. Written material should be available in the next week. Mr. Proto asked for the reports the committee based its decision on. Ms. Kiefer said a binder with all the documents will be left on file in the Board office. Ms. Mink thanked the committee and said she put together a task force to look at the committee's recommendation and develop what a proposal would look like that the Board will be asked to vote on sometime in the Fall. The first meeting will be July 28 in the Mental Health Conference Room. The group has been divided into two subsections. The first will look at library program services, what kind of new or expanded service could be provided in a larger space that would take the library passed the catch- up level and make sense of a major expenditure in the public's mind. What would the proposed increase in staff mean in terms of new initiatives, grant writing, exploiting high-tech options, science and technology focus, working with other educational and business ventures. The group could also look at a hybrid library. The members include: 218 July 21, 1998 Assemblyman Martin Luster, Chair, Assembly Libraries and Technology Committees Janet Steiner, Tompkins County Library Sarah Thomas, Director Cornell Libraries Jean Currie, South Central Regional Library Services Art Weeks, Finger Lakes Library System Charlie Trautmann, Sciencenter Shawn Galbreath, Syracuse University Library Science Program Jeannie Boodley, Tompkins County Engineering The other group will be Public/Private Development, Cost Projections. This group will consider private development replacing current structure with a multi -story facility and leasing to library, or the County replacing the current structure with a multi -story facility and leasing it to the private sector, or the County developing the current structure with the possibility of a intermeddle transit facility attached with the possibility of a functioning privately -owned restaurant. The group will look at what is feasible financially, what will keep the budget low for the County, meet the library's 20 -year plan, and enhance the health of the business district. The members include: Barbara Mink, County Board Chair Alan Cohen, Mayor of Ithaca Thys Van Cort, City Planning Commissioner Herman Sieverding, Integrated Property Management Rod Ghearing, TCAT General Manager Charles Schlough, Cornell University James Hanson, County Planning Commissioner Jim Kazda, County Senior Civil Engineer All County Board of Representatives and Common Council members are invited to attend any meeting of the groups in which they are interested. Schedules will be sent to every legislator. She would like to have both groups meet together first, then separately to research questions. The task force will be asked to submit findings by the end of September. Report from the Electric Power Committee Mr. Stein, Chairman, reminded the Board of the action taken by the Public Service Commission to order New York State Electric and Gas (NYSEG) to cooperate and work with the County. A group of people met with NYSEG at their headquarters in Binghamton to discuss the program. Progress is being made in a positive way. It appears the aggregation program will happen. There will be agreement on the program with PSC staff and NYSEG in mid-August. The PSC will approve the program in September. A public information program will be organized. All municipalities including school, fire, water districts, • etc., as well as low-income individuals will be able to enroll in the program. The open enrollment is expected to take place in late September. This program should begin the first of the year. It is also expected that this program will be available to everyone by August 1, 1999. Report from the Electronic Future Committee Mr. Evans, Chairman, said the committee will meet July 23 and hear a presentation from Richard Driscoll of the Community Arts Partnership, about his plans for the web page. He will be giving the Board an update and presentation at the next Board meeting. Report from the Leadership Council Ms. Mink, Chair, said the Council will meet July 23 at 10 a.m. 219 July 21, 1998 Report from the Search Committee for the County Administrator Ms. Mink said the next meeting is July 28 at 8 a.m: Approval of Minutes It was MOVED by Mr. Evans, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to approve the minutes of the July 7, 1998 meeting. Adiournment On motion, the meeting adjourned at 8:34 p.m. 220 August 4, 1998 Regular Meeting Called to Order Vice Chair Lane called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 12 Representatives. Excused: 3 (Representatives Blanchard, Koplinka-Loehr, and Chair Mink). Representative Schuler was excused at 7:15 p.m. Privilege of the Floor by the Public Natashia Cole, part of the Washington Park Neighborhood Association, spoke on behalf of senior citizens that are concerned about the Woolworth site. She said they have been preparing petition signatures and currently have over 110. They feel another retail store should take Woolworth's place and that the public needs to be included more in the process. Mr. Lane said discussion of that is taking place at the committee level and information can be obtained from Nancy Schuler, Chair of the Library Improvement Committee. Privilege of the Floor by Board Members Mr. Winch, District No. 8 Representative, announced that on Saturday, August 8 the Town of Newfield will celebrate the rededication of the Newfield Covered Bridge. The community is invited to attend the many events that will take place, including the opening of the expanded Newfield Public Library. Mr. Proto, District No. 7 Representative and liaison to the Agriculture and Farmland Protection Board, announced the First Annual Farm -City Day will take place on August 15. Mr. Proto also reported that those receiving Citizens Telecom telephone service will now be paying an additional $1.25 to their telephone bill. This will be used to pay for Internet services to school districts, nationwide, as decreed by the FCC. Susanne Davis, District No. 2 Representative, announced this evening is "National Night Out". The idea for this event is to bring neighbors out of their homes, meet one another and promote community togetherness, and fight crime. Mr. Stein, District No. 3 Representative, reserved the right to add a resolution later in the agenda if necessary. Addition of Resolution(s) to the Agenda There were no additions to the agenda. Withdrawal of Resolution(s) from the Agenda There were no resolutions withdrawn from the agenda. Chair's Report Mr. Lane reported Ms. Mink will return in one week. 221 August 4, 1998 Report from the Interim County Administrator Ms. West reported the Planning and Intermunicipal Coordination Committee has set their budget schedule. She asked other committee chairs to make sure the Department of Administration is notified when other budget meetings are scheduled. Ms. West said she has been reviewing departmental budget requests and the total of Over -Target Requests is $7 million. This compares to $5.2 million requested last year of which half was approved. Report from the County Attorney Mr. Theisen reported a decision was received a -few weeks ago in a property case in Virgil. He also said his office received a decision on the Gangl property on West State Street. Mr. Gangl was awarded an appraisal between the County and Mr. Gangls'. There is still pending litigation on one of the West State Street properties. Report from the Finance Director Mr. Squires was on vacation; there was no report. Presentation of Resolution(s) from the Health, Human Services and Education Committee RESOLUTION NO. 194 - APPROPRIATION FROM CONTINGENCY FUND - MOVING EXPENSES AND PURCHASE OF EQUIPMENT NEEDED IN CONJUNCTION WITH THE MOVE TO NEW SPACE - NUTRITION PROGRAM FOR THE ELDERLY, INC. (FOODNET) MOVED by Mr. Proto, seconded by Mr. Evans. Mr. Totman suggested representatives from Foodnet develop a brochure so that they can relay the message of how Foodnet operates to the public. Vice Chair Lane said he will abstain from voting on this resolution because the potential landlord is a client of his personal law office. A short roll call vote on the resolution resulted as follows: Ayes - 11, Excused - 3 (Representatives Blanchard, Koplinka-Loehr, and Mink); Abstentions - 1 (Representative Lane). RESOLUTION ADOPTED. WHEREAS, Foodnet has a contract with the Office for the Aging to provide the Nutrition Program for the Elderly in Tompkins County, and WHEREAS, Foodnet is planning to move to a new location in 1998, and WHEREAS, the cost of necessary equipment has been estimated at $105,000 regardless of the location of this building and the cost of moving to a new location has been estimated at $5,000, and WHEREAS, Foodnet plans to restore this amount to the Contingency Fund in 1999, now therefore be it RESOLVED, , on recommendation of the Health, Human Services and Education and Budget and Personnel Committees, That $110,000 be allocated to Foodnet in 1998 for purchase of new equipment and move to its new space with the understanding that Foodnet will restore $110,000 to the Contingency Fund in 1999, RESOLVED, further, That such allocation is contingent upon negotiating a successful lease for the selected location, RESOLVED, further, That said lease negotiation shall include the involvement and approval of the County Administrator. SEQR ACTION: TYPE 11-25 222 August 4, 1998 RESOLUTION NO. 195 - APPROPRIATION FROM CONTINGENCY FUND - RENOVATION COSTS FOR THE NUTRITION PROGRAM FOR THE ELDERLY, INC. (FOODNET) MOVED by Mr. Proto, seconded by Mr. Evans. A short roll call vote on the resolution resulted as follows: Ayes - 11, Excused - 3 (Representatives Blanchard, Koplinka-Loehr, and Mink); Abstentions - 1 (Representative Lane). RESOLUTION ADOPTED. WHEREAS, Foodnet has conducted an extensive review of various alternatives for location of a new facility, and WHEREAS, Foodnet has also looked into building versus renovating a facility, and WHEREAS, Foodnet has also investigated cost of buying versus leasing a facility, and WHEREAS, Foodnet has also investigated an alternative method of implementing the meals program, and WHEREAS, Foodnet has considered both costs and effectiveness in implementing the program, and WHEREAS, Foodnet has located a suitable property for meeting nutrition needs of frail and disabled County seniors, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education and Budget and Personnel Committees, That an amount of up to $118,000 be allocated from the Contingency Fund to cover the costs of renovation, RESOLVED, further, That this expenditure is contingent upon a successful lease being negotiated for the selected location, RESOLVED, further, That said lease negotiation shall include the involvement and approval of the County Administrator. SEQR ACTION: TYPE 11-2 Presentation from the Electronic Future Committee Mr. Evans, Chairman of the Electronic Future Committee, gave the Board a presentation on the Committee's mission and vision. A brief outline of the presentation follows: Vision Statement - the future will require an increased dependence on timely information. Our success will require a common electronic information system involving and empowering all elements of the community, accessible as easily as possible to as many as possible. Mission Statement - the purpose of the Electronic Future Committee is to map out a plan of action for the coordinated development of a regional information system including content, infrastructure, policies, educational issues, partnerships, and access. Work Projects 1997-1998: • County Communications Planning • Training for Inranet for Work Force Development • Partnership for an Electronic Future • Community Exchange • Tourism Portal Work Plan 1998-1999 • County Communications Planning Goals Training Intranet for Work Force Development Partnership for an Electronic Future Work Plan Community Exchange 223 August 4, 1998 • Tourism Portal Project Mr. Evans introduced Judy Boggess, Policy Analyst. Ms. Boggess continued the presentation and reviewed the follow items: Community_Exchange: A partnership for the Future An economic development project, bringing together government, industry and the University. The Community Exchange (CX) would serve as a local switching station used to route Intranet services between suppliers. Through establishing a locally shared hub the CX encourages suppliers to offer innovative services not now available to the community. Pilot Project Proposal Cornell has established a partnership with Telergy, a regional telephone company, and Nortel, a manufacturer of telecommunications equipment to run a pilot project. The Community has been invited to participate by establishing the CX. Ms. Boggess reviewed questions that need to be answered including technical questions, operational questions, and customer/marketing questions. She said potential funding sources include: Grant opportunities: Training Intranet, Community Exchange; Revenue Potential: Portal Page, Community Exchange; and Member Support: PEF, Portal Page Mr. Evans said he expects to begin applying for grants in the fourth quarter of this year for these projects. He said this is a project that he believes will begin paying for itself in a year or two. In closing his presentation, Mr. Evans said he believes this is an opportunity for the County to control its own destiny rather than be forced to respond to external pressures and adjust government to fit them. This is an opportunity to guide the direction of Tompkins County into the 21' century. Mr. Proto asked that the Board be kept abreast of the potential cost of this project and capital program expense as it proceeds. Mr. Evans said this is a project that will allow competition in this area that will help in keeping prices down. Mr. Proto said many children in Tompkins County are going to school districts other than the Ithaca City School District and asked if part of the plan includes contacting those other school districts to see if they might be participating members. Ms. Boggess said there have been exchanges across county boundaries and in the region to see what is happening and almost every jurisdiction is looking at this question for the same reasons Tompkins County is. Ms. Kiefer asked about the life span of a fiber-optic network; Mr. Evans estimated 20 years if it is buried, but it may be superseded by other technologies. Mr. Meskill expressed concern about total costs; Mr. Todd agreed and asked about a user -fee approach. The presentation concluded at 6:40 p.m. Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr, Joseph, Chairman, reported at the last meeting the Committee discussed budget scenarios. He distributed a preliminary 1999 Capital Project list with ten -years of estimated annual debt payments. Debt Scenario. He said each Board member should have also received a list of capital projects; a brief discussion followed. Mr. Winch complimented Mr. Joseph and Ms. West for providing this information beforehand; he said it is very useful and something he has requested for a very long time. Mr. Lane underscored that some of the requests are high estimates and should only be used for projection purposes. Mr. Proto noted this assumes no change in assessments. 224 August 4, 1998 RESOLUTION NO. 196 - SUSPENDING THE RULES OF THE BOARD - BUDGET AND PERSONNEL COMMITTEE MEMBERSHIP (AMENDED BY RES. NO. 214 OF 9/1/98) MOVED by Mr. Joseph, seconded by Mr. Proto. Ms. Kiefer noted for the record this approach is not a test of having the budget dealt with by the Board meeting as a Committee -of -the -Whole. A roll call vote resulted as follows: Ayes - 12, Noes - 0, Excused - 3 (Representatives Blanchard, Koplinka-Loehr, and Chair Mink). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Budget and Personnel Committee, That the Rules of the Board are hereby suspended during the 1999 budget review process to allow every Board of Representatives member in attendance at the budget review meetings held by the Budget and Personnel Committee to become a member of that Committee and have voting privileges. SEQR ACTION: TYPE I1-20 Report from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. Mr. Lane provided the Board with a brief status report on the Virgil Creek Dam project in the Town of Dryden. During June wet weather held progress down; all drainage work was completed. July brought excellent construction weather. The major items accomplished were earth fill of the dam and excavation of the emergency spillway. The dam has reached a height of almost as high as the top of the embankments on each side of the Valley, and every day of earth work operations there is more flood protection provided. If good construction weather continues, earth -fill operations will be completed in mid to late August. After earth fill completion, several weeks will be spent on dressing of slopes, topsoiling the emergency spillway, seeding, and completion. The anticipated job completion date remains October, 1998 Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met last week at the City Fire Training Facility. There have been efforts underway for a long time to turn that facility into a county/regional training center. The proposal passed the Public Safety Committee and will be considered by the Budget and Personnel Committee on August 13. Mr. Meskill said this is a good way to move forward with intermunicipal cooperation. Mr. Lane complimented Mr. Meskill on his work with the City and the coordination that has been done to make this facility a County -wide operation. The Public Safety Building Study Committee will meet on August 12 and 14 and will discuss which consultant will perform the study. Report from the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported the Committee has met and resolutions are reflected on the. agenda. The Committee received a presentation from Nancy Zahler, Youth Bureau Director, on the reallocation of youth monies during the budget season. He alerted Board members that the Youth Bureau's resource allocations include a cut of 520,000-$25,000 in the One -to -One Program. Jim Johnson of Family and Children's Service will attend the next meeting to discuss home health care. Mr. Proto reported there was a regional medical conference that took place in Tompkins County and had approximately 140 individuals in attendance from all over New York State. He also reported on the • SPCA, and said they will not be looking at cat licensing at this time. They will be focussing on spaying, neutering, and adoption. Board members will be invited to tour the SPCA facility on September 23 for the Open House. Mr. Proto asked the Committee to consider the request from James Mason of the Ulysses Library in which he asks for help in capital funding of a new library. The Committee will be looking at this during budget season. The next meeting will be August 27. 225 August 4, 1998 Mrs. Schuler was excused at 7:15 p.m. Report from the Public Works Committee Mr. Todd, Chairman, reported the Committee will be meet on August 6 at 9 a.m. The agenda for that meeting is very long and he hopes everyone is there on time. He announced August 29 will be Airport Day at the Tompkins County Airport. There will be many interesting exhibits that will be displayed that day and breakfast and lunch will be available. Report from the Economic and Workforce Development Committee Mr. Evans, Vice Chairman, reported the Committee has not met since the last Board meeting. The August 11 meeting has been canceled. Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee met July 23. At that meeting she reported that she and Mr. Koplinka-Loehr met with Jennifer Green who works in the field of evaluations. Ms. Green indicated to them that the Committee's goal was a much higher expectation than the Committee could meet. Ms. Davis said nevertheless the Committee has decided to move forward with this. At the regular meeting the Committee discussed routine business and heard that delinquent notices to people who have not yet paid their taxes will be going out to approximately 600 people. The Committee discussed advisory board residency requirements and has asked Jonathan Wood, Deputy County Attorney, to prepare a resolution that encompasses the Committee's concerns. He will also prepare a resolution the Committee will consider at the next meeting relative to codification of local laws. Following that meeting, the Committee toured the Board of Elections. A special meeting will be held on August 19 to work on the land policy issue; the next regular meeting will be August 27 at 9:15 a.m. RESOLUTION NO. 197 - APPOINTMENT OF ELECTION COMMISSIONER FOR 1999-2000 MOVED by Ms. Davis, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. Mr. Winch suggested a resolution of reappointment such as this should have Whereases. RESOLVED, on recommendation of the Tompkins County Democratic Committee and the Governmental Operations Committee, That Shary Zifchock be and hereby is appointed Democratic Party Elections Commissioner for the two-year term commencing January 1, 1999 and ending December 31, 2000. SEQR ACTION: TYPE II -20 Report from the Arts, Culture and Tourism Committee Mr. Stein, Chair, reported the Committee will meet on August 11 at 8:30 a.m. Report from the Electric Power Committee Mr. Stein, Chair, reported in today's news headlines NYSEG has sold off its non-nuclear power plants. He spent today trying to understand what happened and particularly what impact, if any, this will have on Tompkins County. He learned that the sale was 1.6 times higher than the book value. The book value is not the same as the assessed value. The book value has relevance to another area that does have some potential impact on all electricity users. He said because it is higher than book value by some amount, it appears as if the stranded costs that NYSEG.has included in its rate structure for the next five years will be wiped out. He said when August 1, 1999 is here and deregulation opens up in New York 226 August 4, 1998 State, that portion of rates that was allocated to stranded costs will be removed from the rates. He does not know how much this amounts to but it will reduce electric rates. He said he has also been looking at the AES Company, the purchaser. This is an international company with 10,000 employees and is located in Arlington, Virginia. Mr. Stein will keep the Board up-to-date on this situation. Mr. Stein said it appears as if this company is not involved in the nuclear power industry. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will meet on August 6 at 3:00 p.m. in the Sherman Peer Room at the Tompkins County Public Library. Approval of Minutes of July 21 1998 It was MOVED by Mr. Totman, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the minutes of July 21, 1998 with the corrections submitted by Representative Kiefer. Recess Vice Chair Lane declared recess from 7:33 p.m. to 7:41 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to enter into executive session at 7:41 p.m. discuss the sale of real property. The meeting returned to open session at 8:11 p.m. Mr. Lane extended privilege of the floor to Alan Cohen, Mayor of the City of Ithaca. Mr. Cohen asked the Board to reconsider Resolution No. 185 regarding the extension of an option to purchase property. Mr. Cohen said that motion and resolution was passed at the last Board meeting and done so with the urging of the City. Representative Blanchard, District No. 1 Representative, was vocal in urging the Board to move on the resolution. He said the City had every desire to see the option extended and did so with the anticipation of New York State not acting on their Southwest Park alienation request for at least another year. However, the State has acted on that resolution this year and the Governor has signed legislation. The City now has the authority to acquire substitute parkland and sell the existing parkland known as Southwest Park for further development. He said the City is therefore, asking the Board to reconsider the resolution. The City has spoken to the developers and they are aware he is at this meeting. He said rather than a two year extension, they are asking that the resolution be amended for a six month period rather a 24 -month period. Mr. Cohen agreed that no extension of the option would be fine with the City, too. Mr. Cohen agreed that no extension of the option would be fine with the City, too. RESOLUTION NO. 185 - AUTHORIZATION TO EXECUTE AGREEMENT WITH WIDEWATERS GROUP FOR EXTENDING OPTION TO PURCHASE COUNTY OWNED PROPERTY It was MOVED by Mr. Stein, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to place Resolution No. 185 of 1998 under reconsideration. Mr. Stein suggested as a result of this action, the Chair appoint a committee to renegotiate extension of the option under different terms. A voice vote on the resolution resulted as follows: Ayes - 0, Noes - I1, Excused - 4 (Representatives Blanchard, Koplinka-Loehr, Mink, and Schuler). RESOLUTION RECONSIDERED AND DEFEATED. 227 August 4, 1998 WHEREAS, Widewaters Real Estate, Inc., wishes to extend an option with the County of Tompkins for purchase of County owned property City of Ithaca Tax Parcel No. 126-1-2.2 plus a narrow strip approximately 20 feet by 673 feet, being a total of approximately 4 acres of land, and WHEREAS, the current option which expires December 31, 1998, for said property was originally given to Charles Havlik, who assigned it to Widewaters Real Estate, Inc., and WHEREAS, the land subject to such option is not needed for public use, and WHEREAS, the City of Ithaca Board of Planning and Development has jurisdiction over any development of that land and will act as lead agency pursuant to the SEQRA, now therefore be it RESOLVED, That the County Administrator is authorized and directed to execute an agreement as approved by the County Attorney with Widewaters Real Estate, Inc., for a two year option for a two year period January 1, 1999 through December 31, 2000 to purchase said property, for the purchase price of $125,000, provided that the agreement shall provide for a payment of $5,000 for each year for two years to be paid to the County a consideration for the agreement plus other consideration as specified in the Option Agreement. SEQR ACTION: UNLISTED (Short Form EAF prepared) Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Totman, and unanimously adopted by voice vote by members present, to enter into an executive session at 8:23 p.m. to discuss a personnel matter and the possible acquisition of real property. The meeting returned to open session at 9:OOp.m. Adjournment On motion the meeting adjourned at 9:00 p.m. 228 August 18, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flat and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Presentation of Proclamations Chair Mink presented a proclamation to Lee Shurtleff, Groton Fire Chief, honoring Norma Neville of Groton. Mr. Meskill, Chairman of the Public Safety Committee, presented a proclamation to David J. Wall, honoring him for his many years of service to the Cayuga Heights Police Department and the residents of Tompkins County. Privilege of the Floor by the Public No member of the public wished to speak. Privilege of the Floor by Board Members Mr. Winch, District No. 8 Representative reported on the recent celebration held in the Town of Newfield for the reopening of the Covered Bridge. He said the event was a success and well attended. Mrs. Schuler, District No. 4 Representative, announced there is a new bookmark at the Public Library - "20/20 Vision, the Millennium, and Beyond" designed by Annie Campbell of Trumansburg. She also reported that quilts made by the Tompkins County inmates as part of the ABC quilt project are on display in the Human Services Building reception area. Quilts benefit babies with AIDS. Mr. Proto, District No. 7 Representative, reported on the first Farm City Day that was held on August 15. He said seven members of the Board were in attendance at this successful event. Mr. Todd, District No. 6 Representative, announced Airport Day in Tompkins County will be held on Saturday, August 29. He said many activities will take place that day and urged everyone to attend. Mr. Lane, District No. 14 Representative, reported on the progress of construction on the Virgil Creek Dam. Ile said the dam is almost complete with work to commence with grading on of the spillway. The dedication of the dam is expected to be October 17. Mr. Meskill, District No.15 Representative, announced the Trumansburg Fair will start on August 25. He said he recently attended the Groton Old Home Days and said he was impressed by what downtown businesses did for this event. He urged other communities to take a look at what those businesses did. Mr. Stein, District No. 3 Representative, welcomed new students who will be arriving in town this week. 229 August 18, 1998 Mr. Evans, Chairman of the Electronic Future Committee, said it was clear to him after discussion at the last Board meeting of the electronic future presentation that there is a lot of misunderstanding surrounding this subject. He said one comment made related to why this is being done when some constituents do not have cable television. Mr. Evans said this is about providing all types of information systems, not just television. Mr. Evans said he will be asking Chair Mink for an opportunity to clear up some of those misunderstandings at an upcoming Board meeting. Mr. Winch, District No. 8 Representative, spoke of the Farm City Day that was held on August 15. At the event he spoke to people from outside Tompkins County who expressed appreciation for the event and said they are anxious to come back again. He thanked the Advisory Board on Tourism Development for providing a grant for this event. Mrs. Schuler, District No. 4 Representative, said a map has been placed on the wall in the Board Room that shows where Library patrons reside. There is a footnote at the bottom of the maps which states that due to the way Library records addresses of some populations, the GIS was unable to map users with an address at Cornell University, Ithaca College, some apartment complexes, and post office boxes. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote, the following resolution(s) were added to the agenda: Authorization to Execute Agreement with Widewaters Group for Extending Option to Purchase County -owned Property for a Six-month Period; and Approval of Flood Mitigation Projects for 1998 Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairmen permission to withdraw the resolutions entitled "Amendment to Resolution No. 42 of 1994 - Creation and Designation of Oversight Committee for Small Cities Homeownership Program" and "Landfill Gas Recover and Utilization Study - Phase I" from the agenda. Chair's Report Chair Mink brought the Board up-to-date on the work of the Library task forces. She said several Board members, Common Council members, and others recently traveled to Syracuse and toured the bus station and the Syracuse Public Library. She said a meeting was held this afternoon with a private developer and meetings with developers will continue in the coming week. Ms. Mink said she expects to have a report ready for the Board in September. Report from the Interim County Administrator Ms. West reported she is almost finished making County Administrator recommendations on the budgets that have been submitted by departments. She said 500 -page budget books will be distributed to Board members at the end of next week. She announced Cooperative Extension will be rebroadcasting the Statewide teleconference on facing the year 2000 on September 10 at 6:30 p.m. on Channel 53. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director 230 August 18, 1998 Mr. Squires reminded the Board that the surplus auction will be held on August 22 at 10 a.m. at the Biggs building. This event will be open to the public. Approval of Resolution(s) Under the Consent Agenda It was MOVED by Mr. Stein, seconded by Mr. Meskill, and unanimously adopted by voice vote to approve the following resolution(s) under the Consent Agenda: RESOLUTION NO. 198 - ALLOCATION OF CELEBRATION FUNDS - TOWN OF GROTON OLD HOME DAYS MOVED by Mr. Stein, seconded by Mr. Meskill, and unanimously adopted by voice vote under the Consent Agenda. WHEREAS, Resolution No. 103 of 1998 adopted guidelines and the allocation of celebration funds, and WHEREAS, the Town of Groton has requested $822.45 be appropriated to them for the Groton • Old Home Days pursuant to the guidelines outlined in Resolution No. 103 of 1998, now therefore be it RESOLVED, on recommendation of the and Arts, Culture, and Tourism Committee, That the Finance Director be authorized to appropriate $822.45 from A7550.54400 Celebrations to the Town of Groton for the Groton Old Home Days, RESOLVED, further, That the County Administrator or designee be authorized to execute the necessary agreement with the Town of Groton. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Safety Commit -tee Mr. Meskill, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be August 25 at 9 a.m. He reported the Public Safety Space Study Committee that was convened last February has met faithfully over the last several months, and has unanimously agreed to hire a consultant to do an architectural and planning study. Mr. Meskill said a capital request in the amount of $150,000 will be made to perform this study which will not only look at the building but at overall operational issues, such as what drives the prison/inmate population numbers in Tompkins County. Mr, Lane said he is very impressed by the procedure that has been used to narrow down the consultant. He said he is very interested in the part of the study that is focussed on operational issues at the building, and believes this will greatly benefit Tompkins County. RESOLUTION NO. 199 - APPROPRIATION FROM CONTINGENT FUND - TRAINING CENTER DRILL TOWER MOVED by Mr. Meskill, seconded by Mr. Totman. Mr. Joseph said he feels this is a very valuable, justifiable, and important project that provides something good and plays a role in building • cooperation between the various fire departments and municipalities. He said he supported it in the Public Safety Committee but has since changed his mind and cannot support it at this time. He said as he looks at the budget situation for 1999 he realizes this Board is going to have to reject a lot of very important projects. While he feels this is important and very justifiable, he feels this should be considered when all other budget requests are considered. Ms. Kiefer agreed with the comments made by Mr. Joseph. 231 August 18, 1998 Ms. Blanchard said she has been interested in this for a very long time and feels it is very important to move forward with this now because it is tied to money included in the City of Ithaca's budget process. Mr. Meskill said a group has been working for a year and half to get to the point of what they feel will work best for fire departments throughout Tompkins County. He said the City of Ithaca has set aside money to add to this facillity that will provide basic training for all firefighters throughout the County. Mr, Meskill expressed concern that if this is delayed until the County budget process, the money from the City may no longer be available. A roll call vote on the resolution resulted as follows: Ayes - 13, Noes - 2 (Representatives Joseph and Kiefer). RESOLUTION ADOPTED. WHEREAS, the Board of Representatives of Tompkins County did at their regular meeting of December 16, 1997, endorse a concept proposal for operation of the Ithaca Fire Department Training Center on a regional basis, and WHEREAS, the Board of Representatives approved the appointment and composition of a Joint Operations Committee to perform certain tasks related to the implementation of this concept, including development of usage policies, establishment of maintenance and use fee schedules, and planning for future needs, and WHEREAS, the Joint Operations Committee has organized as directed by the Board of Representatives, and has met several times to begin this work and to plan for the long-term viability of the regional training facility, and WHEREAS, the Joint Operations Committee and the Tompkins County Fire, Disaster, and EMS Advisory Board have recommended various funding requests for inclusion in the County and City budgets, and have further identified physical improvement needs to improve training opportunities to all Tompkins County Emergency Personnel, and WHEREAS, the cost to complete current improvements at the Center, in particular those for a Drill Tower, now total $36,000, in addition to approximately $245,000 thus far expended by the City of Ithaca since 1994 to bring the Center to operating capability, now therefore be it RESOLVED, on recommendation of, the Public Safety and the Budget and Personnel Committees, That the Director of Finance is authorized and directed to appropriate $36,000 from the Contingent Fund, A1990, to the City of Ithaca for the completion of the Training Center Drill Tower. SEQR ACTION: TYPE 11-20 Report from the Budget and Personnel Committee Mr. Joseph, Chairman, said all Board members should have received copies of the Budget and Personnel Committee schedule for October. He said he has been giving thought to those meetings and several issues have come to mind such as how to run the meetings and have them run for a reasonable amount of time. He said a serious point that was made about the process last year was that program committee recommendations were not respected, and that a number of things recommended by program committees never made it to the Budget and Personnel Committee. Mr. Joseph proposed two things. He said when the Board deliberates the actions of a particular committee he will ask the chairman of that committee to move the entire committee's recommendations as one motion. He will then ask that motions be made to amend the main motion. He said by doing it this way, he hopes things that are not controversial will not have to be discussed and debated. No member of the Board objected to conducting the budget meetings in this manner. Mr. Proto said it was very helpful last year for staff to be able to show on a television monitor the property tax rate as the committee moves through the process. Mr. Joseph said the running total does not have any meaning until the end is reached. Ms. Kiefer said it would be useful to have something in writing that shows how program committees arrived at their decisions. Mr. Joseph encouraged all Board members to read the material they receive prior to coming to the meeting. He said he will be distributing 232 August 18, 1998 a schedule that will say what the Committee will do on a particular day; if the committee finishes ahead of schedule, they will not go on to the next one ahead of schedule. Mr. Joseph requested an executive session to discuss a personnel matter. Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee met on August 13. Mayor Cohen was in attendance at that meeting to discuss the youth services issue. Mr. Lane said for over a year, the Committee has been looking at whether or not there are shared services that could be coordinated better through the City or the County. There was a desire to continue discussion on this subject and a suggestion was made to invite the Superintendent of the Ithaca City School District to meet with the Committee. Mr. Lane said the Committee also spent time discussing the County's relationship with the Southern Tier East Planning Development Board. Under a budget proposal, the County will be asked to increase its allocation to that Board. Mr. Lane reported the Soil and Water Conservation District has been looking at a number of issues, including recommending approval of new bylaws. He announced Jeff Carmichael has resigned his position of District Manager. RESOLUTION NO. 200 - APPROVAL OF WATER RESOURCES COUNCIL BYLAWS MOVED by Mr. Lane, seconded by Mr. Winch, and unanimously adopted by voice vote. WHEREAS, the Water Resources Council was established by Resolution No. 181 of 1997, and • WHEREAS, the aforementioned resolution called for the Water Resources Council to make a recommendation of the "bylaws, rules and procedures for its operations for the approval of the County Board of Representatives," and WHEREAS, the Water Resources Council has developed and adopted a proposed set of Bylaws at its July 13, 1998 meeting, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the Water Resources Council Bylaws be approved by the County Board of Representatives. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 201 - APPROVAL OF COUNTY FLOOD MITIGATION PROJECTS FOR 1998 MOVED by Mr. Lane, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Tompkins County has approved funding to support County Flood Mitigation projects in the amount of $39,100, and WHEREAS, the Flood Hazard Mitigation Program Oversight Committee has met and reviewed requests submitted for this year's work, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the following grants be approved: Town of Ithaca - Eastern Heights Drainage Outlet Town of Ithaca - Dewitt Pond Piping Project Town of Ithaca - Christopher Lane Piping Project Village of Dryden - Penny Lane: Downstream Streambank Protection Town of Caroline - Caroline Watersheds Stream Stabilization Cayuga Heights - Flood Mitigation on Winthrop Place Total: 233 $ 8,000 $ 5,000 $11,000 5 4,106 $ 5,000 5 1.200 $34,306 August 18, 1998 RESOLVED, further, That the County Administrator or designee be authorized to sign any contracts related to these grants. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Health. Human Services and Education Committee Mr. Proto, Chairman, reported the Committee has not met since the last Board meeting. He reported the brochure from Foodnet that was requested at the last meeting has been distributed to Board members. He said the Committee continues to look at the methadone issue; a second meeting took place with the Mental Health Board. That Board is continuing to discuss the clinic idea. Mr. Proto distributed a notice about a meeting that will be held on October 8 regarding reaching kids who abuse drugs. The meeting is sponsored by many of the agencies that fall under the Health, Human. Services, and Education Committee. The next regular Committee meeting will be August 27. RESOLUTION NO. 202 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Mr. Proto, seconded by Ms. Kiefer, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Health, Human Services and Education, Public Works, and Governmental Operations Committees, That the Director of Finance be directed to make the following budget adjustments on his books: HEALTH, HUMAN SERVICES AND EDUCATION COMMITTEE Office for the Aging (#49) Revenue Acct Title Amt Approp Acct Title(s) 6785 43808 State Revenue $3,596 6785 51000 Regular Pay 6785 43808 State Revenue 5228 6785 54330 Printing 6785 43808 State Revenue $186 6785 54414 Local Mileage 6785 43808 State Revenue $228 6785 54452 Postage 6785 43808 State Revenue $228 6785 54472 Telephone 6785 43808 State Revenue $4,414 6785 54491 Subcontracts 6785 43808 State Revenue $836 6785 58800 Fringes Explanation: Award of $9,716 in 1998 from State Office for the Aging to identify and assist potential eligible clients in securing SSI. PUBLIC WORKS COMMITTEE Solid Waste (#48) Revenue Acct Title Amt Approp Acct Title(s) 5610 Airport Fund Balance 15,000 5610 54442 Professional Services Explanation: Unanticipated Requirement to conduct an air service study (Airport to pay half of $30,000 costs.) ECONOMIC AND WORKFORCE DEVELOPMENT COMMITTEE Department of Social Services (#41) Revenue Acct Title Amt Approp Acct Title(s) 1410 43089 Other State Aid $5,563 1410 51000 Regular Pay Explanation: To cover salary expenditures incurred by state grant. 234 August 18, 1998 Department of Social Services (#41) Revenue Acct Title Amt Approp Acct Title(s) 6010 43610 Soc. Serv. Adm. $9,092 6010 52206 Computer Hardware 6010 43610 Soc. Serv. Adm. $ 450 6010 52230 Computer Software 6010 43610 Soc. Serv. Adm. $2,100 6010 54605 ITSTech Asst Explanation: We've been notified of a grant award for the purpose of building the necessary computing and communications infrastructure to support shared access to a centralized Long Term Care client, services, and providers database. Department of Social Services (#41) Revenue Acct Title Amt Approp Acct Title(s) 6010 44610 Fed. Soc. Serv. Adm, $3,475 6010 54442 Professional Services Explanation: Federal funding available for Transitional Activities necessitated by state of federal welfare reform will be used to fund day Care Council's provision for quality instruction to informal daycare providers. SEQR ACTION: TYPE I1-20 Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on August 6. At that meeting the Committee discussed maintenance of bridges on town highways, and curbside collection of recyclable material. He reported the runway overlay project at the Airport is almost complete. Mr. Todd said the Committee awarded a bid for a bridge on West King Road over Buttermilk Creek. The next meeting will be August 20 at 9 a.m. RESOLUTION NO. 203 - AUTHORIZATION TO EXECUTE A CONTRACT WITH HISTORIC ITHACA TO DEVELOP A WORK PLAN AND ASSIST WITH THE PREPARATION WORK OF A GRANT REQUEST TO NEW YORK STATE EMPIRE STATE OFFICE OF RECYCLING MARKET DEVELOPMENT FOR A BUILDING MATERIALS REUSE PROGRAM IN TOMPKINS COUNTY MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, Tompkins County intends to continue to reduce its waste through waste reduction and reuse efforts consistent with the Solid Waste Management Act of New York State, and WHEREAS, the State of New York provides financial aid for municipal waste reduction and recycling projects, and WHEREAS, Tompkins County currently receives waste building materials for disposal, and Historic Ithaca has interest in expanding their existing reuse program for architectural details to include additional building materials, and WHEREAS, the Empire State Development Office of Recycling Market Development requires a conceptual plan describing a proposed building materials reuse program as the preliminary step in applying for a waste reduction grant-in-aid, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That Tompkins County authorize a contract with Historic Ithaca to develop a work plan to divert reusable building materials at a cost not to exceed $2750 (including a ten percent contingency), monies available in the 1998 Waste Reduction budget, RESOLVED, further, That staff be authorized to continue to work with Historic Ithaca to refine the conceptual plan for a grant from the New York State Empire State Development Office of Recycling Market Development. SEQR ACTION: TYPE II -20 235 August 18, 1998 RESOLUTION NO. 204 - AUDIT OF FINAL PAYMENT - BUILDING C IMPROVEMENT - WOODFORD BROTHERS, INC. MOVED by Mr. Todd, seconded by Mr. Winch. Mr. Meskill expressed concern that there is some work in this building that has not been completed. He suggested that if this contractor is involved in the unfinished work, that this payment not be made until the work is complete. The Board added language to the resolution to address Mr. Meskill's concerns. It was agreed that the County Administrator would be responsible for determining whether or not the work is complete. A voice vote on the resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Woodford Brothers, Inc. 3 (Final) H81601.16.43 $7,111.50 RESOLVED, further, That final payment is contingent upon approval by the County Administrator based on work being completed, RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HB 1601.59239-1.6.43. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 205 - AUDIT OF FINAL PAYMENT - BUILDING C IMPROVEMENT - PETER SALATO, INC. MOVED by Mr. Todd, seconded by Mr. Winch. Mr. Meskill expressed the same concerns as he did with the previous resolution. The same language was added to this resolution with the agreement the County Administrator would be responsible for making sure work is complete. A voice vote resulted as follows: Ayes -15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives subject to satisfaction of existing mechanical lien: Vendor Payment Request Account No. Amount Peter A. Salato, Inc. 7 (Final) HB 1601.16.43 $12,125.40 RESOLVED, further, That final payment is contingent upon approval by the County Administrator based on work being completed, RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HB1601.59239-16.43. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 206 - AUTHORIZATION TO EXECUTE A THREE-YEAR CONTRACT EXTENSION WITH SUPERIOR DISPOSAL, INC., FOR THE CURBSIDE COLLECTION OF RECYCLABLES COUNTY -WIDE INCLUDING THE CITY OF ITHACA MOVED by Mr. Todd, seconded by Mr. Meskill. Mr. Todd said people need to understand there is one price inside the City and one price outside the City. Ms. Davis asked that the contract include language that says that trucks need to utilize main truck routes when they are not servicing a neighborhood and that they should only deviate from truck routes when collecting. A voice vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. 236 August 18, 1998 WHEREAS, Resolution No. 200 of 1995 authorized the execution of a contract with Superior Disposal, Inc., for the collection of recyclable materials throughout the County, except in the City of Ithaca, and WHEREAS, Resolution No. 226 of 1996 authorized the execution of a contract with Superior Disposal, Inc., for the collection of recyclable materials in the City of Ithaca, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County exercise the option to extend both Curbside Collection Contracts for three years at a cost not to exceed $449,733 per year for three years. SEQR ACTION: TYPE I1-20 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the regular Committee meeting for August was canceled. The Committee met today at 3 p.m., and resolutions acted on at that meeting are reflected on the agenda. The Committee will begin its budget reviews on September 8 at 1:30 p.m. Ms. Blanchard said she has only heard from four Board members in response to the memorandum regarding the livable wage issue. RESOLUTION NO. 207 - AUTHORIZING EXECUTION OF CONTRACT BETWEEN THE DEPARTMENT OF SOCIAL SERVICES AND TOMPKINS CORTLAND COMMUNITY COLLEGE FOR VOCATIONAL EDUCATION SERVICES TO CLIENTS AND ACCEPTANCE OF GRANT FUNDING FOR SAME MOVED by Ms. Blanchard, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Department of Social Services has received notice from the New York State Department of Labor that it has been awarded a WORK NOW grant totaling $46,402 for use between August 1, 1998 and May 31, 1999, and WHEREAS, the state -approved grant proposal calls for Tompkins Cortland Community College to provide Vocational Education Services under contract with the Tompkins County Department of Social Services, and WHEREAS, said contract will be fund balance -neutral, as Tompkins County Department of Social Services' contractual obligation will be limited to the funding available through the grant, now therefore be it • RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Administrator or designee, establish a contract with Tompkins Cortland Community College to provide vocational education services to qualified clients of the Department of Social Services from August 1, 1998, through May 31, 1999, RESOLVED, further, That the Director of Finance is directed to make the following adjustment to his books for 1998 to cover the first five months of the contract. BUDGET ADJUSTMENT REVENUE: A6010.43610 State Reimbursement $19,721 APPROPRIATION: A6010.54442 Professional Services $19,721 RESOLVED, further, That the Depaxhuent of Social Services' 1999 Budget Request will be adjusted to properly account for the remainder of the contract period, as follows: REVENUE: A6010.43610 State Reimbursement $26,681 APPROPRIATION: A6010.54442 Professional Services $26,681 SEQR ACTION: TYPE II -20 237 August 18, 1998 RESOLUTION NO. 208 - AUTHORIZING EXECUTION OF CONTRACT BETWEEN THE DEPARTMENT OF SOCIAL SERVICES AND TST BOCES FOR PRELIMINARY DEVELOPMENT WORK ON A SHARED -ACCESS DATABASE TO TRACK EMPLOYMENT AND TRAINING PROVIDER SERVICES, CLIENTS, AND OUTCOMES, AND ACCEPTANCE OF GRANT FUNDING FOR SAME MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote. Ms. Blanchard commented that this is one of the cornerstone pieces that will be required if Tompkins County receives the workforce development grant. WHEREAS, the Tompkins County Department of Social Services has received notice from the New York State Department of Labor that it has been awarded a WORK NOW grant totaling $74,241 for use between August 1, 1998 and May 31, 1999 on early-stage development tasks associated with building on online database system accessible to Tompkins County's education and training service providers, and WHEREAS, the state -approved grant proposal calls for TST BOCES to perform under contract with the Tompkins County Department of Social Services, and WHEREAS, said contract will be fund balance -neutral, as Tompkins County Department of Social Services' contractual obligation will be limited to the funding available through the grant, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Administrator or designee, establish a contract with TST BOCES to perform the aforementioned tasks during the approved funding period, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1998 to cover the first five months of the contract. BUDGET ADJUSTMENT REVENUE: A6010.43610 State Reimbursement $31,553 APPROPRIATION: A6010.54442 Professional Services $31,553 RESOLVED, further, That the Department of Social Services' 1999 Budget Request will be adjusted to properly account for the remainder of the contract period, as follows: REVENUE: A6010.43610 State Reimbursement $42,689 APPROPRIATION: A6010.54442 Professional Services $42,689 SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee has not met since the last Board meeting. The Committee will meet at 9:15 a.m. tomorrow morning to discuss the land policy issue. The next regular meeting will be August 27 at 9:15 a.m. RESOLUTION NO. 209 - AUTHORIZATION TO EXECUTE AGREEMENT WITH WIDEWATERS GROUP FOR EXTENDING OPTION TO PURCHASE COUNTY OWNED PROPERTY FOR A SIX MONTH PERIOD MOVED by Ms. Davis, seconded by Mr. Joseph, and unanimously adopted by voice vote. WHEREAS, Widewaters Real Estate, Inc., wishes to extend an option with the County of Tompkins for purchase of County owned property City of Ithaca Tax Parcel No. 126-1-2.2 plus a narrow strip approximately 20 feet by 673 feet, being a total of approximately 4 acres of land, and WHEREAS, the current option which expires December 31, 1998, for said property was originally given to Charles Havlik, who assigned it to Widewaters Real Estatd, Inc., and 238 and August 18, 1998 WHEREAS, the land subject to such option is not needed for public use by Tompkins County, WHEREAS, the City of Ithaca Board of Planning and Development has jurisdiction over any development of that land and will act as lead agency pursuant to the SEQRA, now therefore be it RESOLVED, That the County Administrator is authorized and directed to execute an agreement as approved by the County Attorney with Widewaters Real Estate, Inc., for a six month option for a six month period January 1, 1999 through June 30, 1999 to purchase said property, for the purchase price of $125,000, provided that the agreement shall provide for a payment of $5,000 to be paid to the County as consideration for the agreement plus other consideration as specified in the Option Agreement. SEQR ACTION: UNLISTED (Short Form EAF prepared) Report and Presentation of Resolution(s) from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, reported the Committee met on August 11 and discussed the Downtown Visitors Center at the Clinton House, which needs to be more physically inviting and better staffed than it is now. Mr. Stein said they are in the process of renegotiating a contract with the Chamber of Commerce about the tourism program. He said the Advisory Board on Tourism Development has been directed to take a broad look at funds that are allocated to the Convention and Visitors Bureau. Mr. Stein said the Committee is encouraging the ABTD to involve itself in more substantial advising on how these funds are used. Mr. Stein also reported the Committee voted to designate the CVB as the Tourism Promotion Agency. Mr. Stein reported a request was received from the Town of Ithaca for celebration funds. The Committee rejected the request because it was not within the guidelines. The request was for reimbursement of an event that took place during 1997, The Committee continued discussion about the position of County Historian and its relationship to the Dewitt Historical Society. The Committee will continue discussion of this at the next meeting on September 8 at 8:30 a.m. The Committee will also be reviewing budgets at that time. RESOLUTION NO. 210 - DESIGNATION OF TOURISM PROMOTION AGENCY FOR STATE FISCAL YEAR 1998-1999 MOVED by Mr. Stein, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote. WHEREAS, the Advisory Board on Tourism Development (ABTD) has traditionally recommended the appropriate agency for the New York State Tourism Promotion Agency (TPA) designation as part of its review function for tourism matters, and WHEREAS, the ABTD has reviewed the matter with appropriate agency representatives, and WHEREAS, the ABTD feels qualified to make a recommendation of the best agency to have the TPA designation, now therefore be it RESOLVED, on recommendation of the Arts, Cultural and Tourism Committee, That the designation of the TPA for State Fiscal Year 1998-1999 be awarded to the Ithaca/Tompkins County Convention and Visitor's Bureau (CVB), with the understanding that the Director of the CVB be empowered to change the designation to any appropriate regional tourism promotion agency with County Board approval should it be advantageous for Tompkins County to do so, RESOLVED, further, That the Director of the CVB report back to the ABTD and the Arts, Culture and Tourism Committee if such change occurs. SEQR ACTION: TYPE II -20 239 August 18, 1998 Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met on August 6 and will meet again August 20. The Committee discussed the development of a portal page for the County. Report from the Electric Power Committee Mr. Stein, Chairman, reported that members of this Board and others will be meeting with our counter -parts in Tioga County next Monday to plan the next stage of the aggregation process, specifically the public information process. Mr. Stein said he will ask the County Attorney to provide information on the legal structure to create what is now being called the Electric and Gas Alliance. Report from the Leadership Council Ms. Mink, Chair, reported the Council will meet on August 27. Report from the Information Management Committee Mr. Evans reported that the Committee will be meeting more frequently because it will be focussing on the year 2000. He said as the Committee discussed the year 2000, it became clear that there are different computer problems that need to be addressed. The Committee is beginning to formulate a plan to address these problems. Chair Mink said she sent a request to Cooperative Extension to see if they would be the appropriate agency to coordinate this issue on a County -wide basis. Approval of Minutes of August 4, 1998 It was MOVED by Mr. Evans, seconded by Mr. Meskill, and unanimously adopted by voice vote to approve the minutes of August 4, 1998, with the corrections submitted by Representative Kiefer and agreed to by the full Board. MINUTES APPROVED. Recess Chair Mink declared recess from 7:02-7:12 p.m. Executive Session It was MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote to enter into executive session at 7:12 p.m. to discuss a personnel matter. The meeting returned to open session at 7:55 p.m. Appointment Made in Executive Session It was MOVED by Mr. Totman, seconded by Mr. Winch, to appoint Richard Erb to the position of County Administrator effective October 1, 1998. A voice vote resulted as follows: Ayes — 13, Noes — 2 (Representatives Davis and Koplinka-Loehr). MOTION CARRIED. Adjournment The meeting adjourned at 7:55 p.m. 240 September 1, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Privilege of the Floor by the Public Kathy Young, a local daycare provider, spoke of administrative problems she experiences in day care while providing care for Department of Social Services (DSS) clientele. She said she has a hard time providing services to some DSS recipients because of policies that are in place, such as being paid monthly and then a month after providing the service. She said receipt of payments is very irregular and the Department does not contact her when there is a problem. She asked that the payment cycle be changed to every two weeks. Chair Mink asked Ms. Blanchard, Chair of the Economic and Workforce Development Committee, to look into the concerns raised by Ms. Young. Allen Lambert, Ithaca, spoke of the furniture and equipment that was left in the Biggs building once the building was vacated and later sold at a public auction. He feels the County should not have purchased new equipment to replace those items. He spoke of the Public Library and said the County needs to start asking what is sufficient to meet its needs. He said he attended two presentations by the Library Director. He said he provided her with two pages of questions that have not yet been answered. He questioned how much the Library really needs to expand its current space. He said there were at least two offers on the Woolworth building for retail use. Fay Gougakis, City of Ithaca, spoke of the Cornell Lake Source Cooling project and an article that appeared in today's Ithaca Journal. She feels Cornell is using this as a way to get the community supportive because of the environmental impacts. She objects to the project because of the liability and because a second opinion was never sought. Privilege of the Floor by Board Members Mr. Todd, District No. 6 Representative, regretfully announced that Lansing flags have been flown at half-mast since last weekend because of the unexpected death of Larry Tavorah, Deputy Supervisor for the Town of Lansing. Mr. Tavorah was a life-long resident of Lansing and a dedicated public servant for many years. Mr. Todd said Larry served on many boards and gave an enormous contribution to Tompkins County. He will be greatly missed by his family and friends. Mr. Koplinka-Loehr, District No. 11 Representative, announced a public forum on the 1999 Tompkins County Budget will be held on September 23 at Boynton Middle School. • Mrs. Schuler, District No. 4 Representative, reported that last Sunday's travel section of the New York Times had a full-page section on what is going on in the Finger Lakes. She said the article contained two items related to Tompkins County. There was mention of the Sciencenter and the Rose Inn. She wondered whether the person who wrote the article was one that was involved in the Geiger group visit to Ithaca in July. Mr. Lane, District No. 14 Representative and Member of the Intermunicipal Cable Commission, reported the Commission met last week and is moving forward with the City of Ithaca towards 242 September 1, 1998 negotiations with Time Warner Cable. He reported all but four municipalities have signed on to the joint negotiations with the City; those who have not are the Village of Groton, and the Towns of Danby, Dryden and Newfield. He said there are issues that need to be resolved, and they. hope to have 100 percent of municipalities included. Mr. Lane said the Commission is putting together a survey and have appointed a technical advisory group, an access committee, technical committee, and negotiating committee. They are on a fast time -line and hope to see a conclusion to this by next summer. Mr. Stein, District No. 3 Representative, responded to Mrs. Schuler's comments and said he has a copy of an article from the August 16 Allentown (PA) Moiming Call that is a result of the travel writers that visited Tompkins County in July. He said it is an interesting article and highlights Tompkins County. Mr. Stein said there are other positive articles that have been written; however, he does not know who wrote the article Mrs. Schuler spoke of. Mr. Winch, District No. 8 Representative, spoke of the recent death of Larry Tavorah of Lansing. He said he knew Larry for several years through his work at Cornell University and through the Fish and Wildlife Board. He said it was always a joy to work with him and he will be greatly missed by his friends and colleagues. Chair's Report and Appointment(s) Ms. Mink distributed an informational spreadsheet on the Library in preparation for discussion and a presentation to the Board at an upcoming Board meeting. She asked the Board to review this information prior to that meeting. Chair Mink had no appointments. Electric Power Presentation Mr. Stein, Chairman of the Electric Power Committee, said at the last meeting he reported that representatives from this Board were going to get together with colleagues from Tioga County to discuss the next step in this program. Up until this point they have been working very hard to reach a point where both counties working together could enter the deregulated marketplace for the purchase of electric power. He said electric power in New York State will be deregulated effective August 1, 1999. Tompkins and Tioga Counties will be the only two counties that will be allowed to enter the marketplace prior to that time. He said through negotiations and agreements with NYSEG and the Public Service Commission, they have finally reached a point where they are ready to move forward. A detailed program will occur between now and January, 1999. Mr. Stein introduced Gordon Boyd, Consultant from Salerni and Boyd, and said Mr. Boyd will provide the Board with a brief overview of the program. Mr. Boyd said getting involved in the group purchase of electric power on the open market is a very complicated process. They believe there will be substantial benefits; however, it may take a long time to realize those benefits. Mr. Boyd said NYSEG is in complete partnership with them and the Public Service Commission will be acting on this at their meeting on September 16. ' On the following day, the County will mail information to the eligible participants on what this is about and how to join. Mr. Boyd outlined the Program Goal, Criteria and Eligibility, and the formation of the Electric and Gas Alliance. He said a significant benefit of the program will be to gather experience that can aid in the replication of the program in neighboring counties. Following the presentation, Board members were given the opportunity to ask questions. Mr. Koplinka-Loehr asked about low-income residents not in DSS catchment; Mr. Boyd said they were not included because it would be more complicated to establish criteria. 243 September 1, 1998 Report from the Interim County Administrator Ms. West reported she spoke to Ken Crannel at NYSAC about revenue sharing. He said that the likelihood of counties to receive revenue sharing is not very good because of the expense State-wide. She reported on the sales tax and said once a county adopts the week of no sales tax on clothing, the State can change the threshold. Tompkins County adopted the week with a $100 threshold and the State has changed that to $500. Ms. West said the budget books have been distributed and she is not planning on holding an instructional meeting. She noted equipment replacement plans can be found in the back of the books. Ms. West reported on the relocation of some offices in the Old Jail. Dean Eckstrom will be taking on projects relating to long-term planning and advanced technology. He and Judy Boggess will be relocating to the former STOP -DWI, and John Beach, STOP -DWI Coordinator, will move to Jackie Kippola's office. A look is also being taken at relocating to the third floor and moving the Department of Finance to the first floor for reasons of efficiency. Ms. West wished her mother a happy 75th birthday. Report from the County Attorney Mr. Theisen had no report. Report from the Finance Director Mr. Squires reported on recent volatility in the stock market and said this will not affect County finances. He said there is a concern on how the stock market will effect the New York State economy and said it could have an impact on the 1999 State budget. Mr. Squires said August 31 was the last day for property owners to pay unpaid taxes before they are advertised. Mr. Squires reported on the surplus auction that was recently held at Biggs. He said there is no market for 30 year-old steel -case desks. There is still an inventory that was not bid on. Addition of Resolution(s) There were no resolutions to be added to the agenda. Withdrawal of Resolution(s) Chair Mink gave Mr. Todd permission to withdraw the resolution from the agenda entitled Amendment of Resolution No. 43 of 1946 and Clarification of County Responsibilities for Maintenance of Bridges on Town Highways. Report from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. He announced the Municipal Officials Association will meet at 6 p.m. on September 29 at Chef Yeppi Presents. Reservations need to be made through Diane McFall at the Town of Dryden office by September 21. Report and Presentation of Resolution(s) from the Public Safety Committee 244 September 1, 1998 Mr. Meskill, Chairman, reported most of the work of the Committee at its last meeting is reflected on the agenda. Mr. Meskill announced the Committee will meet September 9, 14, 25, and 26 to review departmental budgets. The September 18 meeting has been cancelled. RESOLUTION NO. 211 - AMENDMENT OF RESOLUTION NO. 114 OF 1998 - INCREASE IN HOURS - ASSIGNED COUNSEL MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, Resolution No. 114 of 1998 increased hours from 35.0 to 37.5 per week for the positions of Program Coordinator (13(670), labor grade M (13), competitive class, and Administrative Assistant (12/535), labor grade L (12), competitive class effective immediately with no additional funds needed in 1998, and WHEREAS, the increase in hours will end December 31, 1998, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the hours for the two full-time positions be increased to 37.5 per week through December 31, 1998. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 212 - APPROPRIATION FROM CONTINGENT FUND FOR OVERTIME AT THE SHERIFF'S DEPARTMENT MOVED by Mr. Meskill, seconded by Mr. Totman. Mrs. Schuler noted that no staff from the Sheriff's Department is present for discussion on this resolution. A short roll vote resulted as follows: Ayes — 14, Noes — 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the County Board set aside $200,000 in the Contingent Fund for overtime costs at the Sheriff's department when it adopted its 1998 budget and, WHEREAS, the Sheriff's department was directed to request reimbursement quarterly during 1998, and WHEREAS, $I24,870.70 was expended in the first quarter of 1998, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Personnel Committees, That the Director of Finance appropriate $113,106 from Contingent Fund to cover overtime costs at the Sheriff's department for the second quarter of 1998 as follows: APPROPRIATION From:A1990.54400 Contingent Fund $113,106 INVESTIGATIONS DIVISION To: A3112.51000 Regular Pay 4,499 A3112.51200 Overtime Pay 2,249 A3112.58800 Fringe 1.619 TOTAL $ 8,367 ROAD PATROL DIVISION A3113.51000 Regular Pay 22,022 A3113.51200 Overtime Pay 11,056 A3113.58800 Fringe 7,939 TOTAL $41,017 245 September 1, 1998 CORRECTIONS DIVISION A3150.51000 Regular Pay 34,259 A3150.51200 Overtime Pay 17,130 A3150.58800 Fringe 12.333 TOTAL $ 63,722 SEQR ACTION: TYPE 11-20 RESOLUTION NO. 213 - APPROPRIATION FROM CONTINGENT FUND FOR THE BOARDING OF PRISONERS -JAIL MOVED by Mr. Meskill, seconded by Mr. Totman. Ms. Blanchard asked if the funds that were anticipated to be appropriated from the Contingency fund for this purpose for 1998 are now gone, what does that mean the Board will have to do with the requests that will come later in the year. Mr. Joseph said money will have to be taken from the General Fund to pay these bills. Mr. Evans said he recalls the Board budgeted a lower amount to be used from the Contingency Fund for this purpose because it was anticipated that electronic monitoring was going to minimize this cost. He asked how well electronic monitoring is doing and said if it isn't helping to solve the problem, the Board under -budgeted for this. Mr. Meskill said electric monitoring was not designed alone to solve the boardout problem. He said last December the County received permission from the State to double -bunk at the Jail. It has taken until May 7 for the Department to implement double -bunking. He said if it were implemented when it was • anticipated, these costs would have been reduced. A roll call vote resulted as follows: Ayes- 13, Noes — 2 (Representatives Kiefer and Schuler). RESOLUTION ADOPTED. WHEREAS, funds for this purpose as set forth in the 1998 budget in the amount of $110,000.00 have been exhausted, and WHEREAS, $58,921 additional monies appropriated from the contingent fund were expended the first quarter of 1998, and WHEREAS, the bills listed below for the second quarter (4/1/98-6/30/98) need to be paid, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Personnel Committees, That the Director of Finance is directed to appropriate $31,225 from A1990.54400, Contingent Fund, to cover Boarding of Prisoners. APPROPRIATION From A1990.54400 Contingent Fund $3 1,225 To A3150.54469 Boarding of Prisoners $31,225 BOARDING OF PRISONERS SECOND QUARTER 411/98-6/30/98 Chemung County Schuyler County Tioga County TOTAL SEQR ACTION: TYPE II -20 3,430 17,295 10.500 $31,225 Report from the Health Human Services, and Education Committee Mr. Proto, Chairman, reported the Committee met last week, and said representatives from Mayer's Smoke Shop were in attendance and made a presentation as to their concerns about the tobacco Iaw that went into effect today. They made a number of suggestions on how the County might better clarify the law. The Committee will be following up on those suggestions. The Committee also received an update from Family and Children's Service on the services they provide the County. The Youth 246 September 1, 1998 Bureau also made a presentation to the Committee. Mr. Proto announced the Committee will review departmental budgets on September 16 and 23. The next regular Committee meeting will be held on September 24. Mr. Winch requested a copy of all committee budget review schedules. Report from the Public Works Committee Mr. Todd Chairman, reported the Committee met on August 16. The Committee will meet on September 3; budget review will begin at 9:20 a.m. The Committee will continue budget reviews on September 5 at 2 p.m. Report from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the Committee has not met since the last Board meeting. The next meeting will be September 8 at 1:30 p.m. At the meeting the Committee will take a look at how it is doing on its goals for this year. Ms. Blanchard said they will begin budget review following the regular meeting. Report from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee met on August 27. The Committee discussed real property tax legislation and other routine business that will come before the Board at the next meeting. Following discussion on the Administrative Manual Policy, the Committee decided it would be a good idea for the new Administrator to separate policy from procedure in the Manual. The Committee will conduct budget reviews on September 15, 18, and 21. Ms. Davis said at the last meeting the Committee completed its work on the land policy and said a resolution will come forward at the next meeting. They also reviewed the Land Inventory prepared by the Planning Department. Ms. Davis complimented staff on its work on that Inventory. Following the meeting on August 27, the Committee toured the Weights and Measures Department. Ms. Davis said she in the process of developing a schedule for budget reviews. RESOLUTION NO. — AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. F OF 1998 — AMENDING TRE CHARTER AND CODE TO AUTHORIZE SERVICE BY NON -COUNTY RESIDENTS ON ADVISORY COMMITTEES MOVED by Ms. Davis, seconded by Mr. Koplinka-Loehr. Mr. Totman said he feels there are enough qualified people in Tompkins County to serve on advisory boards and the County should not look outside Tompkins County. Mr. Lane felt although there may be a need from time to time to appoint an out -of -county resident, the current proposal was too broad. Ms. Davis said Tompkins County is full of qualified people, the proposed law would allow the appointment of out -of -county residents on infrequent occasions when there is a need to do so. Ms. Kiefer said this was handled at the last meeting before she arrived. However, at the previous meeting it was her understanding that the Committee was enlarging it to contiguous counties, not all of. New York State. She said there was a lot of discussion and debate by the Committee on how broad this should be. Mr. Meskill said his basic concern is that the proposal does not give anyone who lives, works, or pays taxes in the County any -standing. The proposal would have to be contiguous county legislation and/or further clarification that no one else that lives within the County was interested in the position. 247 September 15, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag_ and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present - 13 (Representative Koplinka-Loehr arrived at 5:32 p.m.); Excused - 1 (Representative Totman). Privilege of the Floor by the Public Jesse Miller, President of the Ulysses Philomathic Library Board, restated a request that was made of Representative Lane and the full Board in a letter dated April 15, 1998. Mr. Miller distributed copies of the letter which asks that the town libraries be included in the Board's deliberations for the upcoming bond issue. He said many more people are using local town libraries. He said the Ulysses Library has outgrown its space, its patronage and circulation has doubled in the last ten years, they cannot become handicapped accessible and there is no option to expand. Mr. Miller said the Library is determined to raise $500,000 from private gifts and foundations to go towards building a new Library: They are seeking the remainder from governmental sources, and said the amount they are requesting from the County represents approximately one-third of what they need and its inclusion in the County bond issue would enormously help in their fund-raising efforts. David Gallagher, Trumansburg resident, spoke concerning rural libraries. He said rural libraries are similar to the County's transportation and communication networks in that they are integral components of a County -wide system. He feels the rural libraries should be considered when the County implements a financial plan to resolve the needs of the central library in the City of Ithaca. Mr. Gallagher asked that $300,000 be included in the funding package that the County creates when it bonds for the new library in the City. Emma Lou Sheikh, Trumansburg resident, said the Town of Ulysses Library provides resources for the local business community for investment and technical research and is the area's only center for job search and personal improvement information. It provides the Township's only public access and electronic links to the other libraries in the County system and to the World Wide Web. She said just as in the City, Trumansburg youth rely extensively on the Ulysses Library's resources to supplement those of the local school district. She said many children participate in the Library's preschool and summer reading programs. Ms. Sheikh said the new Library will be within walking distance to the school, two senior citizen housing complexes, and the heart of the business community. Susan Blumenthal, City of Ithaca Common Council Member, said last night at a special meeting Common Council considered a resolution written by she and Mayor Cohen. The resolution was in support for the Library Improvement Committee's recommendation to relocate the Library to the Woolworth building. The resolution outlined activities over the last several months including Common Council's desire to have a general merchandiser in the building, the market search that had been undertaken to find a retailer to occupy the building, and the changes to the building that would have permitted a multi -story, multi -use development on the site. Ms. Blumenthal said the resolution was not voted on since there were requests for additional information before a vote could be taken. She said she and Mayor Cohen will be working on filling these requests in the next two weeks. In addition, the resolution calls for the City and the County to work together to strengthen the central business district by developing plans to increase retail activity along the Green Street Corridor by 251 September 15, 1998 improving pedestrian access and by studying the options for further improvements to Green Street and the City -owned land surrounding the Woolworth building if the Library moves to that site. Ms. Blumenthal said given the inability to secure a retailer and the complex situation that the County is involved in, the Library's move to this site is an excellent second choice. She said downtown is still a significant commercial district in the City for shopping, for professional businesses, offices and government, and for dining, the arts, and entertainment. There is clearly a great deal that has to be done to maintain its viability, but the City will continue to work with the Downtown Ithaca Partnership and the County to make the Library a valuable contribution to the City and the entire County. Kathy Young, local day care provider, thanked Representative Blanchard for attending a Child Care Providers meeting that was held last week. Ms. Young distributed copies of the minutes to the Board. Fay Gougakis, City of Ithaca resident, restated her concerns and opposition to the Lake Source Cooling Project and commended those individuals who are participating in the legal action against Cornell University. Ms. Gougakis also spoke of the Public Library and said she feels it would be a great gesture if the property owner of the Woolworth's site were to donate the property to the City. Although she feels it would be nice to have a library in that building, she feels there needs to be more retail businesses in downtown Ithaca. She asked that a long-range task force be created to look at these issues for the City of Ithaca. Kathy Moyer, operator of Sunshine Day Care, expressed support for the issues raised by Kathy Young. She too, has had problems with the length of time it takes for payments from the Department of Social Service to be made. Patricia Vaughan, City of Ithaca Common Council Member, thanked Chair Mink and the County Board for making it possible for many City representatives to engage in the learning process on the Library. She encouraged the Board to include the City in future undertakings. Privilege of the Floor by Board Members Ms. Blanchard, District No. 1 Representative, said at the Economic and Workforce Development Committee meeting yesterday the Committee asked Commissioner Dolan to prepare some documentation to be sent to the state and federal govemment to address day care problems at that level, The Committee will also be addressing problems at the local level. Mr. Meskill, District No. 15 Representative, spoke of the request for the Ulysses Public Library. He said he sent a letter to Representative Proto earlier in the summer because he received a letter from James Mason. Mr. Meskill asked how this request is being handled. Mr. Proto said this item will be reviewed by the Committee during budget deliberations. Mr. Meskill asked that he be informed when this is scheduled. Mr. Koplinka-Loehr, District No. 11 Representative, announced the public budget forum will be held on September 23 from 7-9:30 p.m. in the cafeteria at Boynton Middle School. Mr. Stein, District No. 3 Representative, announced he and Representative Joseph attended the NYSAC Conference in Buffalo. He said they will give a report on that Conference at the next Board meeting. Presentation on Library Development 252 September 15, 1998 Ms. Mink said when the Library Improvement Committee made its recommendation at the beginning of the summer that the Woolworth location would probably be the best site for an improved and expanded library, a number of people were surprised. She said the Committee had been working on this project for the past two and a half years. Upon receiving the report from that Committee, Ms. Mink appointed two task forces made up of volunteers from primarily the business community to look at issues. Ms. Mink introduced members from those task forces who then gave a report on their findings. Recess Reports were given by: Herman Sieverding, Cost Development Group; . Jean Currie, Program Development Task Force; Andy Sciarraba, options and costs for old Library building; Janet Steiner - staffing implications that would come along with a new and expanded library; and James Kazda - capital project expenses A copy of reports that were distributed are on file in the Board Office. Chair Mink declared recess from 7:03 to 7:13 p.m. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen, and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Approval of Savings Plans Pursuant to the 1998 Early Retirement Incentive Program Authorization for Electric Power Committee to Carry Out Program Withdrawal of Resolution(s) from the Agenda Chair Mink gave the appropriate committee chairmen permission to withdraw the following resolution(s) from the agenda: 1998 Capital Program Amendment - Public Safety Building - Program and Building Evaluation Appropriation from Contingent Fund and Authorization to Enter Contract for the Codification of Local Laws Acceptance and Acknowledgement of Appreciation for Highway Survey Report Approval of Resolution(s) and Appointment(s) Under the Consent Agenda It was MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to approve the following resolution(s) under the Consent Agenda: RESOLUTION NO. 216 - CORRECTION OF TAX ROLL - TOWN OF DRYDEN (VARNA VOLUNTEER FIRE COMPANY) MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, this Board is informed that an error has been made in the 1998 Tax Roll for the Town of Dryden, namely parcel 55.-1-13.1.3, assessed to the Varna Volunteer Fire Company, was improperly charged Lighting, Fire, and Ambulance special districts, and WHEREAS, taxes have been paid on the erroneous charges, now therefore be it 253 September 15, 1998 RESOLVED, on recommendation of the Governmental Operations Committee, That a refund of $180.70 be made, Levy District LD243 Varna Light FD241 Dryden Fire DA241 Dryden Ambulance TOTAL 1998 Tax Roll $ 42.00 $ 117.20 $ 21.50 Correct Amount $ 0 $o $0 Refund Amount $ 42.00 $ 117.20 $ 21.50 $ 180.70 RESOLVED, further, That the amount of $180.70 be charged back to the Town of Dryden: $42.00 to LD243; $117.20 to FD241; and $21.50 to DA241. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 217 - BUDGET ADJUSTMENT — VARIOUS DEPARTMENTS (AMENDED BY RES. NO. 267 OF 10/20/98) MOVED by Ms. Davis, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, under the Consent Agenda RESOLVED, on recommendation of Public Works and Health, Human Services and Education Committees, That the Director of Finance be directed to make the following budget adjustments on his books: PUBLIC WORKS COMMITTEE Highway (#55) Revenue Acct Title Amt Approp Acct Title(s) 5110 42797 Other local Gov't. Contrib. $79,783 5111 54411 Bridge Contracts Explanation: Remainder of payments from the Town of Lansing for Myers Road Bridge received in 1998, funds to be used for repairs on upstream Forest Home Drive. HEALTH, HUMAN SERVICES & EDUCATION COMMITTEE Office for the Aeinz (#50 Revenue Acct Title Amt Approp Acct Title(s) 6775 44772 Federal Revenue $4,672 6775 51000 Salary 6775 44772 Federal Revenue $100 6775 54330 Printing Fxplanat'on: Revenue Increase in Title V Program. SEQR ACTION: TYPE I1-20 Appointment E911 Operations Committee Kenneth Lansing - Village Police Chief - term expires December 31, 1999 Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee met on September 10 and reviewed the survey report on highway services that was prepared by Lara Blecher, student intern. Mr. Lane said that resolution was withdrawn because Board members have not had enough time to review the report. Mr. Lane reported on the scenic bi-way and said unfortunately that program was not funded through State 254 September 15, 1998 funds. The Planning Department is very interested in seeing that program continue and have asked that discussions between the three involved counties continue to see if there are other ways to fund that study. Mr. Lane reported on the possible relocation of the Department of Transportation from the lake site to another location is continuing to be looked at . He said the Committee will be speaking with the City and the Health, Human Services and Education Committee, and the Ithaca City School District about the coordination of effort of youth services in Tompkins County. He announced Craig Scutt from Dryden has assumed the position of Director of the Soil and Water Conservation District. RESOLUTION NO. 218 - ENDORSEMENT OF WINTER WEATHER PLAN FOR COORDINATION OF ROADWAY TRANSPORTATION MOVED by Mr. Lane, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, weather emergency situations have precipitated the need for coordination among public and private entities, schools, and employers in order to facilitate transportation flow, and WHEREAS, a Winter Weather Alliance was formed with the voluntary participation of the aforementioned parties, and WHEREAS, after subsequent meetings, the Winter Weather Alliance has developed a "Winter Weather Plan for Coordination of Roadway Transportation," of which it is believed such Plan will alleviate weather transportation problems, and WHEREAS, the Winter Weather Alliance has requested the endorsement of the Tompkins County Board of Representatives, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the Winter Weather Plan is endorsed as a workable solution to weather transportation coordination, SEQR ACTION: TYPE II -20 RESOLUTION NO. 219 - ACCEPTANCE OF UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) GRANT ON HALF OF ITHACA MATERIALS RESEARCH AND TESTING, INC. , FOR SMALL CITIES ECONOMIC DEVELOPMENT PROJECT MOVED by Mr. Lane, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County applied for funding for an economic development project through the HUD Small Cities Community Development Block Grant (CDBG) program on behalf of Ithaca Materials Research and Testing, Inc., in the Town of Lansing, and WHEREAS, HUD approved the grant for $100,000 for Tompkins County for use on this project, WHEREAS, Ithaca Materials Research and Testing, Inc., remains in Tompkins County and remains interested in the program and receive funding through the Tompkins County Economic Development Revolving Loan Fund, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the County Administrator is authorized to sign the Funding Approval/Agreement with HUD for the funding for this grant. SEQR ACTION: TYPE II -20 and 255 September 15, 1998 RESOLUTION NO. 220 - AUTHORIZATION TO LOAN MONIES TO ITHACA MATERIALS RESEARCH AND TESTING, INC., USING UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) SMALL CITIES ECONOMIC DEVELOPMENT LOAN FUNDS MOVED by Mr. Lane, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County applied for and received funding from the United States Department of Housing and Urban Development (HUD) through the Small Cities Community Development Block Grant (CDBG) program on behalf of the Ithaca Materials Research and Testing Expansion Project, and WHEREAS, $100,000 in Small Cities CDBG funding was provided by HUD for this project of which $90,000 is for the loan and $10,000 is for administration, and WHEREAS, the proposed loan to Ithaca Materials Research and Testing, Inc., is for $180,000, including $90,000 in 1998 grant funding and $90,000 in repaid Small Cities loans from previous year's economic development projects, and WHEREAS, the loan would be used to purchase equipment to support the creation of eleven (11) new jobs, and WHEREAS, using both sources of funding was included in the Small Cities CDBG application and approved by HUD, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the County Administrator be authorized to sign a Loan and Development Agreement with Ithaca Materials Research and Testing, Inc., contingent upon the successful clearance of the Environmental Review Record by HUD, RESOLVED, further, That the County Finance Director be authorized to amend the 1998 County budget to include account CD8696 (Ithaca. Materials Research and Testing) in the following manner: REVENUE .44959 Federal Aid $100,000 .44700 Repaid ED Loans $ 90.000 TOTAL REVENUE $190,000 EXPENSES .54400 Program Expense $190,000 TOTAL EXPENSES $190,000 SEQR ACTION: TYPE II -20 RESOLUTION NO. 221 - INLET ISLAND PROMENADE - ACCEPTANCE OF MULTI- MODAL FUNDS - AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE CITY OF ITHACA - ESTABLISHING BUDGET FOR 1998 MOVED by Mr. Lane, seconded by Ms. Blanchard. Ms. Blanchard reported this morning at the Planning Committee for the Metropolitan Planning Organization (MPO) there was discussion of the importance of implementing the County's trail and corridor plan that was done by the MPO a couple of years ago. She said this is a small, but very important part of that implementation. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Totman). RESOLUTION ADOPTED. 256 September 15, 1998 WHEREAS, the County has been awarded funding from the New York State Department of Transportation (NYSDOT) Multi -Modal Program for the purpose of constructing a public walkway along the shoreline of Inlet Island, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Cooperation Committee, That the County hereby accepts NYSDOT Multi -Modal Program funds in the amount of $77,000, RESOLVED, further, That the County be authorized to enter into a multi-year agreement with the City of Ithaca for the purposes of using these Multi -Modal grant funds towards the design and construction of the Inlet Island Promenade, RESOLVED, further, That the following adjustments be made to the 1998 Budget: REVENUES 8029.43592 DOT Grants $77,000 TOTAL REVENUES $77,000 EXPENDITURES 8029.54400 Program Expense $77,000 TOTAL EXPENDITURES $77,000 SEQR ACTION: TYPE II - 20 Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee has met twice to review departmental budgets since the last Board meeting. A regular Committee meeting will be held on September 22 at 9 a.m. The Committee reviewed some departmental budgets at that meeting and intends to continue its reviews at the meetings to be held on September 24 at 2 p.m. and September 25 at 9 a.m. Report and Presentation of Resolution(s) from the Health, Human Services and Education Committee Mr. Proto, Chairman, reported the Committee will be meeting tomorrow at 9 a.m. The rural libraries will be discussed at the meeting on September- 23'd. Mr. Proto reported the Committee had a brief meeting on the tobacco law that this Board recently adopted. At that meeting the Committee discussed what the program was going to be to accommodate some of the concerns that have been expressed. He said Mr. Theisen is getting clarification of some wording from the State; the Committee will meet again and report back to the Board. Mr. Proto reported on the receipt of two items from the Health Planning Council: a guide for small businesses choosing health insurance plans, and physician availability in the County. He said the Health Planning Council conducted a survey and has found that the number of primary care physicians in Tompkins County has actually risen from 55 to 69 from 1996 to 1998 while the actual number of practices has remained the same. Ms. Kiefer and Mr. Koplinka-Loehr said they did not receive the information from the Health Planning Council. Mr. Proto said he will follow up on this and see that they receive one. Mr. Proto reported on the regional archives meeting that took place last week and said another round of funding is available and a possibility exists that some of this money may be able to be used towards the County Historian position. He said all Board members should ask the municipalities they represent to submit applications. RESOLUTION NO. 222 - AUTHORIZATION TO SET BILLING RATE - CARE AT HONIE - HEALTH DEPARTMENT MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. 257 September 15, 1998 WHEREAS, the Care At Home Program was formed by the Office for the Mental Retarded and Developmentally Disabled (OMRDD) and the Department of Social Services to service children with developmental disabilities that usually require extensive services by multiple professionals, and WHEREAS, the Care At Home Program is a waivered program that serves a limited number of children in New York State, and WHEREAS, the Health Department's Certified Home Health Agency receives requests from families to provide hourly, long-term registered nurse and licensed practical nursing services for their children in the Care At Home Program, and WHEREAS, the Health Department needs to set an hourly billing rate for said services in order to cover expenses associated with the program, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education and Budget and Personnel Committees, That the Health Department is authorized to bill at the following rates: Registered Nurse Licensed Practical Nurse High Tech Registered Nurse High Tech Licensed Practical Nurse SEQR ACTION: TYPE II -20 $36.00 per hour $31.00 per hour $42.00 per hour $37.00 per hour RESOLUTION NO. 223 - APPROVAL OF SAVINGS PLANS PURSUANT TO THE 1998 EARLY RETIREMENT INCENTIVE PROGRAM MOVED by Mr. Proto, seconded by Mr. Evans. Mr. Meskill said he would like to see in detail what the target reduction is in the department based on the savings achieved from this. He said he needs assurance that the target has been reduced, since that is one of the criteria for this. Ms. West assured Mr. Meskill that at the next Board meeting the Board will see the projected savings and the reduced budget target amount in these depai tll„ents. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives authorized participation in the 1998 Early Retirement Incentive Program, and WHEREAS, three eligible employees have voluntarily chosen to retire during the open period, and WHEREAS, the Health and Mental Health Departments have submitted savings plans as required by the New York State Retirement System and such plans have been reviewed and recommended by the County Administrator, now therefore be it RESOLVED, on recommendation of the Health, Human Services and Education Committee, That the employees listed below be authorized to retire under the terms of the 1998 Early Retirement Incentive Program: Cheryl Conover, Health Department Bridle Hockenberry, Mental Health Department Judith O'Neil, Mental Health Department SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, announced the Municipal Officials Association will meet on. Tuesday, September 29. At that meeting there will be discussion about the bridge resolution that was tabled a couple of Board meetings ago. Mr. Todd said the Committee held a regular and budget meeting on September 3, and another budget meeting on September 10. He announced the meeting that was 258 September 15, 1998 scheduled for September 17 has been cancelled. Ms. Kiefer said she assumed the Committee would be prioritizing its budget decisions at the next regular meeting. Mr. Todd said this can be done at the next meeting on October 1. RESOLUTION NO. 224 - APPROPRIATION FROM CONTINGENT FUND FOR THE REMEDIATION OF NON-COMPLIANT UNDERGROUND STORAGE TANKS AT THE PUBLIC SAFETY BUILDING MOVED by Mr. Todd, seconded by Ms. Blanchard. Mr. Meskill said this discussion was generated from the Public Safety Building Space Study Committee where this was thoroughly discussed. Mr. Meskill requested that the following explanation be included in the minutes. Explanation: Many options were evaluated prior to making the recommendation to remove the tanks: bring these tanks into compliance is estimated to cost $40,000, switching the emergency generator to natural gas would cost 550,900, modifying the airport fuel farm to handle the Sheriff's Department vehicles would cost $35,000 in addition to cost of removal and disposal of the two tanks which is estimated at 55,000. Purchasing will be evaluating the impact of adding the 33,800 gallons used annually by the Sheriff's Department vehicles to the current county fuel bid, During 1997 the average cost the Sheriffs Department paid for fuel was $0.87/gallon. The cost of fuel on the March 1998 County bid was $0.78/gallon. (Because of the fluctuation in the market, these prices can not be compared relative to each other. They are provided to show the order of magnitude of the cost or savings by buying fuel directly through a distributor. ($0.87-$0.78) * 33,800=53,042). The Sheriffs Department agrees that the cost of maintenance and management of the fuel system along with the liability of the underground storage tanks makes up for the inconvenience of fueling vehicles at the designated vendors facility - Andree Petroleum. The Public Safety Committee, at their August 25, 1998 meeting, concurred with the recommendation of the Sheriffs Department to change the way fueling of vehicles is performed. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, United States Environmental Protection Agency regulations require all underground storage tanks and associated piping be protected against corrosion, spills, and overfills by December 22, 1998, and WHEREAS, the 500 gallon diesel fuel tank for the emergency generator and the 2,000 gallon gasoline tank for Sheriffs Department vehicles do not have spill or overfill protection and the piping system are not protected against corrosion, now therefore be it RESOLVED, on recommendation of the Public Works and Budget and Personnel Committees, That $20,000 be allocated from the Contingent Fund to remove and dispose of both underground storage tanks at the Public Safety Building and install an EPA compliant 5000 gallon aboveground diesel fuel tank for the emergency generator, RESOLVED, further, That the Finance Director is directed to transfer monies from the Contingent Fund to Buildings and Grounds Account A1620.54470 and the Buildings and Grounds Manager is directed to complete the work no later than December 22, 1998. SEQR ACTION: TYPE II -20 259 September 15, 1998 RESOLUTION NO. 225 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR LAND ACQUISITION (APPROXIMATELY 4.5 ACRES) AND RELOCATION OF THE PARALLEL TAXIWAY (PHASE I) - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the County has received a grant offer from the FAA in the amount of $661,588 to assist the County in the acquisition of approximately 4.5 acres of land (83) Brown Road Parcel) and to design, construct and administer partial relocation of the parallel taxiway (Phase I), and WHEREAS, the Phase 11 portion of the taxiway relocation, to include actual construction, will take place in 1999, subject to FAA Airport Improvement Program grant monies being available, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the FAA grant offer of $661,588 be and hereby is accepted and the County Administrator is authorized to execute the required documents, RESOLVED, further, That when a matching New York State Department of Transportation (NYSDOT) grant offer is forthcoming then said grant offer shall also be accepted and the County Administrator be authorized to execute a grant agreement with NYSDOT. SEQR ACTION: TYPE II -20 Report from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the Committee had a regular meeting on September 8 followed by a budget review. At the regular meeting the Committee reviewed its goals and felt they were where they should be at this time. They are currently working on their second goal which is increasing the understanding of the Department of Social Services and associated human services agencies in the community. The Committee also talked about the need to learn more about the issue of long-term care insurance and how they might create an incentive for Tompkins County residents to begin to purchase long-term care insurance. A Committee presentation on this subject will take place at an upcoming meeting. Ms. Blanchard said the Committee will finish budget discussions on September 25 at 8 a.m. in the Scott Heyman Conference Room. At that meeting the Committee will be looking at some workforce development initiatives. Report from the Governmental Operations Committee Ms. Davis, Chair, reported the Committee has began meeting to review departmental budgets. She said copies of the revised land policy has been distributed to all Board members; a resolution will be on the next Board agenda to approve that policy. Ms. Davis said the next Committee meeting will be September 24 at 9:15 a.m. Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chair, distributed a schedule for the Budget and Personnel Committee's budget reviews by program committee. He said the schedule is subject to changes. RESOLUTION NO. 226 - AUTHORIZATION TO TRANSFER FUNDS FROM MANDATE CONTINGENCY TO REGULAR CONTINGENT FUND MOVED by Mr. Joseph, seconded by Mr. Meskill. 260 September 15, 1998 Ms. Kiefer said she understood that there was a Mental Health mandate payment expected which probably means that money should be left in the mandate contingency fund. Mr. Squires said there is a budget adjustment being forwarded for $10,000 to pay for transportation costs to transfer people to mental institutions and there is a mandate for the Department that they are requesting from the contingency fund. The Board will have an opportunity to discuss this when that resolution is discussed. Ms. Kiefer said her concern is whether there was a mandate known that was forthcoming in which case • leaving some money in the mandate contingency fund made sense. She feels the language in the resolution says that there is no anticipated need for this money this year and this is not correct. Mr. Meskill said it is not proper budgeting technique to take money from the general fund without first transferring money within the budget fund to pay for the contingent fund. He said the County's contingent fund for this year has already been depleted and there is enough money in the mandate fund. Ms. Kiefer agreed with Mr. Meskill's characterization; however, feels if there is some money required from the mandate contingency fund it should be left there. Ms. West said if a mandate comes along money will be transferred back and the Board will transfer the money back. It was MOVED by Ms. Kiefer, to change the resolution to say $240,000 will be transferred. MOTION LOST DUE TO LACK OF A SECOND. A voice vote on the resolution resulted as follows: Ayes — 14, Noes — 0, Excused — 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, the Mandate Contingent Fund for 1998 was established at $250,000, and. WHEREAS, there have been no requests for use of these funds, and WHEREAS, funds in the regular Contingent Fund have been exhausted, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That $250,000 be transferred from the Mandate Contingency Fund Account A1991.54400 to the regular Contingent Fund Account A1990.54400, RESOLVED further, That this change is for 1998 and has no impact on appropriations for the 1999 Budget. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 227 - SCHEDULING A PUBLIC HEARING ON THE 1999 TOMPKINS COUNTY BUDGET AND ON THE 1999-2003 TOMPKINS COUNTY CAPITAL PROGRAM MOVED by Mr. Joseph, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Personnel Committee, That a public hearing be held before the Board of Representatives at Board Chamber (or other place to be determined); Board Chambers located at the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on November 10, 1998, at 7:00 o'clock in the evening thereof concerning the review of the 1999 Tompkins County Budget and on the 1999-2003 Tompkins County Capital Program. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE I1-20 261 September 15, 1998 Report and Presentation of Resoiution(s) from the Electric Power Committee Mr. Stein, Chairman, reported the Public Service Commission will vote tomorrow on the Tompkins/Tioga proposal. He said Gordon Boyd, Consultant, will be present, and they do not anticipate any problems. He said there have been discussions and work on the process of reaching out to the public with information; letters will be sent out next week. He said a public meeting has tentatively been scheduled for September 286. Mr. Stein said since the last meeting he learned that there is a third group of people that are eligible that were included in the original agreement with NYSEG and the Public Service Commission. He said he is having a difficult time trying to find out who and how many people are on this list because NYSEG will not divulge this information. He urged anyone who has received a letter from NYSEG about this to contact him at the Board Office. RESOLUTION NO. 228 - AUTHORIZATION FOR ELECTRIC POWER COMMITTEE TO CARRY OUT THE ELECTRIC AND GAS ALLIANCE PROGRAM MOVED by Mr. Stein, seconded by Ms. Davis, and unanimously adopted by voice vote by members present, WHEREAS, the County has entered into an agreement with Tioga County and Salerni & Boyd, Inc., for a program to arrange for purchase of gas and electric energy on the open market, at a pre-bid price by certain residents of the two Counties, the Municipalities within the two Counties and the two Counties themselves, and WHEREAS, the upcoming process will require decisions to be made from time to time such as: approving form letters to residents to enroll in the program; arranging for timing of notices; approving lists of possible subscribers; scheduling public meetings for promoting the program and informing the public about the program; drafting and/or approving the bid specifications; setting deadlines for enrollment in the program; publishing and mailing the bid specs; preparing and/or approving the master agreement to be executed by the Counties and the successful bidder; and further notification to the subscribers of the power available and prices of the power; for which decisions it would not be practical to obtain approval from the Board of Representatives, and it would be best for the program if decisions can be made promptly, and WHEREAS, not withstanding the previous language, the master 'agreement to be executed with the successful bidder shall be brought to the Board of Representatives for prior approval if at all possible, now therefore be it RESOLVED, That between now and January 31, 1999, the Electric Power Committee, consisting of Representatives' Stuart Stein (Chairman), Barbara Blanchard and Charles Evans, is hereby authorized to take such action and make such decisions as described above, as deemed necessary and advisable by them to carry out the program and to expend such sums as are already budgeted for said program, without further authorization from the Board. SEQR ACTION: TYPE 11-20 Report from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, reported the Committee met on September 8 and completed budget reviews. During that review the Committee discussed celebrations and decided to keep the amount and the guidelines the same for 1999 as it was for 1998. At the request of Representative Koplinka-Loehr the Committee has been discussing the role of the County Historian. The Committee has segregated the budget for this position from the Dewitt Historical Society and will also be seeking some space for this position within County buildings. The Planning Commissioner will be assisting in locating space. Report from the Electronic Future Committee 262 September 15, 1998 Mr. Evans, Chairman, reported the Committee met and continued discussion on the County portal page. He said they will be meeting again on September 24 and expects to receive a report from Time Warner on their roadrunner product that they are implementing in Tompkins County. This is a high- speed data access program for anyone that has cable television. Mr. Evans announced Judy Boggess, Electronic Future Coordinator, has resigned. Dean Eckstrom, Director of Information Services, has also resigned. Report from the Information Management Committee Mr. Evans, Chairman, said the Committee met today at noon and continued to discuss the Y2K status. They are in the process of surveying County departments as to their laptop computers and the software that is on those. He said of the 28 pieces of equipment reported, none require placement and only one requires a patch to be date compliant. Of the 20 servers they have looked at none require replacement, but six will require manual date change. He said cost estimates at this time are approximately $18,000. He said things are looking better than they had anticipated. There are issues that exist in the Department of Public Works; however, they are not fully known yet. The Committee continues to look at other systems and the impact this will have on them. Mr. Evans said the Committee will meet on September 29. He expects to report to the Board at the second meeting in October on a schedule and budget requirements to do the Y2K conversion. Mr. Proto asked that Board members receive a summary on activities that are taking place in this area so that representatives can keep municipalities informed. Report from the Leadership Council Ms. Mink, Chair, had no report. Approval of Minutes of September 1, 1998 It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present to approve the minutes of September 1, 1998 as submitted. MINUTES APPROVED. Individual Filed Resolution — Representative Todd RESOLUTION NO. 229 - ONE-WEEK SALES AND USE TAX CLOTHING AND FOOTWEAR EXEMPTION (RECONSIDERED 9/28/98 AND ADOPTED) MOVED by Mr. Todd, seconded by Mr. Meskill. Mr. Joseph said this resolution came before the Budget and Personnel Committee at its last meeting and is tied in with the permanent removal of sales tax on clothing and footwear and a possible strategy for opposing that. He said because the NYSAC meeting took place during the last couple of days where that was going to be discussed, the Budget and Personnel Committee did not want to go on record with an opinion before that. He said the resolution must be acted on before October 1. Since Representative Todd was going to support this regardless of the strategy, he agreed to bring it as a member resolution. Mr. Joseph said he moderated a session at the NYSAC Conference where this was one of the most popular topics discussed. He said he took a poll during that meeting of how representatives in attendance felt their counties would act on this. The result was that 90 percent of the people that were in attendance were not going to go along with the permanent removal of the tax. The group discussed strategy and raised the issue of whether counties should boycott the January holiday as sending a message to the State. One third of those present favored that strategy. Thus, if Tompkins County chooses that strategy it will be a leader in this movement. Mr. Joseph said he feels Tompkins County should proceed this way because the removal of this tax will cost counties all over New York State money, and they will 263 September 15, 1998 have to shift to the property tax to make up those shortfalls. He said he estimates Tompkins County will lose approximately $.5 million, the City, towns and villages will lose another $.5 million. He said every time there is a holiday the County loses several thousands of dollars which reappears in the property tax. Mr. Stein said he discussed this at the NYSAC Conference also. He said the general feeling at the Conference was that this is really a shift to the property tax and counties are very angry about it. They do not agree with the State Legislature's opinion that this will create new businesses that will. compensate for it. He said they are also upset because this is a situation that pits counties against each other. Mr. Stein said there is discussion in the State Legislature to expand this to include automobiles and boats. Mr. Lane said he will support this resolution because he thinks this holiday and possible another next fall will be the last. Mr. Lane said if Tompkins County does not go ahead with this, it will pit Tompkins County against other counties and will only.hurt Tompkins County businesses. He said this does not take away from his opposition to the permanent removal of this tax. He, too, believes that would only result in a shift to the property tax. Mr. Meskill agreed with Mr. Lane's comments. He said in the last four or five months this Board has discussed livable wages for people, and this will allow people to gain a sense of a little something extra. He said this will briefly help those who are in a low income bracket. Mr. Meskill said the State Legislature needs to know that counties are not happy with the permanent removal of this tax and need to address the problems it will cause counties. Mr. Todd said this is a tax reduction; therefore, he will support it. He feels it will help people with children. Mr. Todd said if there is a reduction in dollars that are coming in there would need to be a restraint put on the dollars that are spent. Ms. Kiefer said the comments made by Representative Joseph and Stein reflect her thinking on this subject. She pointed out that the dates for this holiday are not sensible. Mr. Koplinka-Loehr responded to Representative Todd's comments and said this is not a reduction in taxes; it is a shift of taxes. A roll call vote on the resolution resulted as follows: Ayes - 7 (Representatives Blanchard, Evans, Lane, Meskill, Proto, Todd, and Winch); Noes - 7 (Representatives Davis, Joseph, Kiefer, Koplinka-Loehr, Mink, Schuler, Stein); Excused - 1 (Representative Totman). MOTION FAILED. WHEREAS, the State of New York has exempted clothing and footwear costing up to $500 per item from state sales taxes during the period January 17 -- 24, 1999, and has authorized counties and municipalities with sales tax laws to do likewise, now therefore be it RESOLVED, That it is hereby enacted by the Board of Representatives of the County of Tompkins as follows: Section one. Receipts from sales of and consideration given or contracted to be given for purchases of clothing and footwear exempt from state sales and compensating use taxes pursuant to paragraph 30 of subdivision (a) of section 1115 of the tax law shall also be exempt from sales and compensating use taxes imposed in this jurisdiction. Section two. This resolution shall take effect immediately and shall apply to sales made and uses occurring during the period commencing January 17, 1999, and ending January 24, 1999, although made or occurring under a prior contract. SEQR ACTION: TYPE II -20 264 September 15, 1998 Adjournment On motion the meeting adjourned at 8:31 p.m. to September 28, 1998 at 5:30 p.m. 265 September 28, 1998 Adjourned Board Meeting Called to Order Chair Mink called the adjourned meeting to order at 5:37 p.m. Members Present Present: 13 Representatives (Representative. Meskill arrived at 5:37 p.m.) Excused - 1 Representative Totman). Privilege of the Floor by the Public SUBJECT: PROPOSED MOVE OF LIBRARY TO FORMER WOOLWORTH BUILDING Peter Bottorff, Member of P.O.W.E.R. (People Opposed to Wasteful Elected Representatives), expressed concern with having a substantial tax increase because of the increased cost to operate the Library. He also expressed concern for the fate of the present building occupied by the Library. Mr. Bottorff said he cannot support the move of the Library to the former Woolworth building until financial • concerns have been addressed. He said he is not satisfied that all options for using the Woolworth building have been satisfied. Alan Cohen, City of Ithaca Mayor, said he just came from the Common Council meeting where the Council is still discussing this issue. Mr. Cohen spoke on his own behalf and said he strongly supports moving the Library to the former Woolworth building. He would like to see a retail store or other business move into that building; however, he does not feel that will happen at any time in the near future. Mr. Cohen said what is best for this community is to have the Library in its downtown corridor. He does not want to see a building that size empty for much longer. He presented Common Council with a list of 20 or more merchandisers that have been approached about the building, as well as a list of others that Woolworth's themselves contacted to try to move into that space. He said all attempts have been unsuccessful because the market interest is not there. Emma Lou Sheikh, Trumansburg resident and operator of the House of Shalimar, feels the Woolworth building is the only location in downtown Ithaca to house a large retailer . She said the Park Foundation is a very generous friend of downtown. However, she feels they will be equally as gracious another year. Ms. Sheikh feels the potential loss of income to the City would be much greater than the gift from the Park Foundation. She urged the Board not to rush this decision and said if this property is changed to public use it is unlikely that it will ever go back to tax rolls. Liz Stevenson, Associate Director of the Finger Lakes Library System, said the Finger Lakes system recently voted to stay with the Tompkins County Public Library because they feel they have a significant cohabitation with them. Ms. Stevenson said they support the proposal to move the Library into the former Woolworth building. The only concern they have is how the cost will affect them and what the rent may increase to. Eleanor May, Treasurer for the Friends of the Library, said that group continues its support for the Public Library and the proposed move to the former Woolworth building. She said she looks forward to have adequate space in which to do her work. Susanne Spiz, Town of Ithaca resident for over 40 years, said the Library is a very valuable resource to the community. She urged the Board not to delay any longer and support moving the Public Library into the former Woolworth building. 266 September 28, 1998 Greg Bell, City of Ithaca, commented on the remarks made by Mayor Cohen earlier. He noted Mr. Cohen's comments were his own and not those of the City Common Council. Mr. Bell said most members of Common Council would like to see a multi -use retail business as well as the Library, occupy the former Woolworth building. Mr. Bell said the problem with the list Mr. Cohen spoke of is that they are national retailers. He does not feel a national retailer would ever work out in that building; he feels local merchants should occupy the space. Mr. Bell said a vote by this Board to move the Library into this building is comparable to a vote to kill downtown Ithaca. Mack Travis, President of the Downtown Ithaca Partnership and Center Ithaca Manager, said they support moving the Library into the former Woolworth building and making annual payment for the loss of tax dollars on the tax roll. Mr. Travis said as a property owner and developer, he looked at the site and found it to be a risk not worth taking. He said the Board should fill the building with an useful entity. He believes things such as the Library and CSMA (Community School for the Music and Arts) are becoming the anchors for downtown Ithaca. Ronald Ehrenberg, Member of the Library Board of Trustees, said the current Library location is inadequate for this community. He spoke of Library use and said it would be in the best interest of County residents and its youth to relocate the Library to the former Woolworth site. Paul Sayvetz, City of Ithaca, spoke in opposition to moving the Library to the former Woolworth site. He said any move should be done with care and deliberation; the Woolworth block is so valuable for the future of downtown. He feels that building is a retail building and not the kind of building that County residents would be proud to have as a library. • Ann Shapiro, Ithaca, said she supports moving the Public Library to the former Woolworth site. She feels there should be a vital center in the urban area. Ms. Shapiro said the current Library is always extremely busy and crowded and desperately needs more space. She feels moving the Library will be good for the Commons. Jerry Martins, Co-owner of Now You're Cooking, said the Library has stayed open on Sundays because of donations from several downtown businesses and if these businesses were to leave, their donations would be gone with them. He said he does not believe moving the Library to the former Woolworth site will bring any more people to downtown Ithaca. He said this is not a way to revitalize downtown and feels the Board should explore multi -use options for the building. Doug Pessefall, Downtown Ithaca Partnership, said currently there are 23 retail spaces available totaling 60,412 square feet in downtown Ithaca, an average of 2,600 square feet and 27 office spaces available totaling 40,694 square feet, an average of 1,507 square feet. He said that board discussed this subject at Length and said the discussion came down to the vision for the future of downtown Ithaca. He said urban centers are becoming more "specialized" and ours is a downtown core that is surrounded by retailers, stores, and specialized businesses. Mr. Pessefall said the County's willingness to make this commitment to downtown would be a positive sign that the County supports its commitment to the arts and culture of downtown Ithaca and won't go unnoticed in the efforts to market downtown. Joann Florino, Executive Director of the Park Foundation, said she has no opinion on whether the Library should or should not move into the Woolworth building. She stated to assume this gift will be available in a year or two is wrong. She said the Foundation's assets are high at this time; however, they have scholarships and grants that they are committed to giving to schools. Although they would like the gift to remain, it may not. She said the gift was made to the Tompkins County Public Library to give residents a library that meets the needs of our youth, middle -age, and seniors alike. She said the deadline is there because they need time to assess other grant possibilities. 267 September 28, 1998 Ginger Cohen, City of Ithaca resident, said she wants the Library to remain in downtown Ithaca. She has volunteered at the book sale that raises money for the Library for 26 years. She said the Library, desperately needs new space. She referred to an earlier speaker and noted that several businesses throughout the County support Sunday hours at the Library. Ms. Cohen said it is practical to move the Library to the former Woolworth building and just a fantasy to think something better will come along. Bob Romanowski, City of Ithaca, was unsupportive of the proposed move of the Library to the former Woolworth building. He said the proposed move of the Public Library to the Woolworth site is being driven by the $2.5 million grant from the Park Foundation. Mr. Romanowski said he is curious why this grant is site specific. Margaret Fabrizio, City of Ithaca resident, spoke in opposition to the proposed move of the Library into the former Woolworth building. Ms. Fabrizio said the growing opposition to the move of the Library is a reflection of this process and of how closed it has been from public comment and public participation. She said although the Library has been looking at this for a long time it has only been in the public eye for a couple of months. Ms. Fabrizio questioned why the Library did not purchase the property directly behind them. She said it is her understanding that 20 percent of the Library's collection of books do not circulate and these books are taking up needed space. Ms. Fabrizio asked that the Board not act on this now and do further analysis. Herman Sieverding, City of Ithaca resident and task force member, said efforts to attract large scale retail developers to this site were not successful. He said there is now a substantial amount of vacant space downtown. Mr. Sieverding said everyone would love to see more intense use of that property, however, there are no large scale developable sites within the downtown core of Ithaca. He said the conclusions made by the task forces were well researched and it makes the best sense to relocate the Public Library in the Woolworth building. Mr. Sieverding said the only successful multi -story developments that have been built downtown in the last ten years have been built by the County. This reflects the changing nature of downtowns which have evolved from a retail center to a small scale service/office/commercial local or regionally based centers. He noted there will be a problem in re -use of the present Library building, pointing out the Sciarabba report foresaw a significant write-down of that County asset in order to make it possible for development. Dorothy Reddington, City of Ithaca resident and Member of the Library Board of Trustees, referred to the studies that have been performed by national experts. Ms. Reddington said anyone who does not feel the Public Library does not need to double its space has not spent much time in the Library. She said the Library is in desperate need of much larger space and asked for the Board to support the move to the Woolworth building. John Schroeder, City of Ithaca, said it is strange that multi -story, multi -use development of the Woolworth block --something that would be welcomed by everyone --just can't get done. He said it is crucial that the Library be located downtown. He said there needs to be vision and vigor in promoting the future of downtown Ithaca. He said offering the Library as a pre -leased tenant for 70,000 square feet and Greenstar as a 20-25,000 square feet pre -leased tenant, together with the need for 30,000 square feet of class -A office space could attract a developer. Dave Colt, Ithaca resident, said when he uses the Library he values the presence of Dewitt Park being close by. He does not support moving the Library out of downtown. He said a Library building should be edifying, not a cheap box. Carl Gortzig, Member of the Library Board of Trustees, said as a resident of Tompkins County since 1965 he has seen retail businesses disappear not only in downtown but all over Ithaca. He is also concerned that throughout public discussion, the comment keeps being made that there has not been enough study done. He said he has been on the Board for two years and has been the liaison from that 268 September 28, 1998 Board to the County's Library Improvement Committee. He has seen the County struggle and study and look at every aspect that has been brought to them. He said Barbara Mink has established two task forces that have done an excellent job of studying this. He said if anyone is not convinced that a new library is needed, they should spend some time in the children's section of the existing Library. Daniel Hoffman, City of Ithaca, said there are very strong feelings on both sides of this issue. He said the ramifications of this choice are tremendous for downtown. If the wrong decision is made it could be very costly to the City and the entire community, •He asked that the Board take its time in making this decision to see if everyone could have their needs met on this large downtown site. Mr. Hoffman asked that the Board honor the request by City Common Council for a six month delay of any decision. Guy Gerrard, City of Ithaca, said he feels the Park Foundation has attached a lot of stipulations and specific requirements to this gift, including a sunset clause. He said he does not understand the rush to make a decision on this and why is the County giving different messages from different sections of the community. Mr. Gerrard said the gift is a one-time deal and the County should take a serious look at what the cost implications of this are going to be. Andy Sciarabba, City of Ithaca, said he was asked by Chair Mink to put together information on the existing Library and possible uses of that building. His findings are reflected in the report that was presented to the Board. Mr. Sciarabba believes solutions to this problem will be found locally. He said the only successful multi -story buildings that have brought to downtown Ithaca have been those that were brought here by the County such as the Mental Health building and the Human Services building. He said the County has a local opportunity to take the Library and move it into the Woolworth building. The Library is not the best use for that building; however, by the time something better comes along it will too late. Susan Blumenthal, City Common Council Member, reported the Council voted this evening on a resolution pertaining to the proposed move of the Library to the former Woolworth building. She read the following resolution adopted by Common Council: WHEREAS, in October, 1997 the Woolworth Corporation vacated the building in downtown Ithaca where they had successfully operated for about thirty years, and WHEREAS, the Woolworth building located at the prime location of Green and Cayuga Streets has remained vacant since that time, and WHEREAS, the City of Ithaca would like to see the building occupied rather than vacant and the site redeveloped for a multi -story, mixed use structure, and WHEREAS, the City, building owner, David Abbott, the Ithaca Downtown Partnership, the Woolworth Corporation, and regional development companies, have each individually searched for a retailer or group of retailers to occupy the Woolworth building, and WHEREAS, the feasibility of adding more stories to the existing structure or building above the existing structure were explored and determined not to be feasible, and WHEREAS, the Common Council understands that there is a national trend for large general merchandise and department stores to move out of downtown areas often requiring cities to seek non - retail enterprises as downtown anchors to maintain a high level of activity and vitality, and WHEREAS, the Tompkins County Library Improvement Committee has recommended that the Tompkins County Library move in order to improve Library services and that the best location for expansion of the Library would be the Woolworth building, and WHEREAS, the City of Ithaca places great value in keeping the Library easily accessible to City residents and recognizes that an enlarged Library facility offering enhanced services would increase Library patronage downtown, not only generating more foot traffic but also positively filling a prominent vacant space downtown, and WHEREAS, it would be most desirable for the Woolworth parcel to be redeveloped with a multi- story, multi -use structure with a mix of public and private uses, including some combination of the 269 September 28, 1998 Library, possibly on the second floor, a general merchandise tenant or an aggregation of smaller retailers in order to provide retail products to the downtown residential and office communities, class A office space to attract additional businesses downtown, and/or housing units to further strengthen the downtown residential character, and WHEREAS, a brief study of building an entirely new mixed-use structure was done but additional information is desired to further determine the feasibility of this idea, now therefore be it RESOLVED, that the City of Ithaca supports the Library Improvement Committee's recommendation to relocate the Library into the Woolworth building if such relocation is part of a multi- story, multi -use development, or as a single story single -use facility if the City is unable to develop a plan for multi -story multi -use development within six months, and be it further RESOLVED, that the City wishes to explore the further possible options for the development of a new multi -story, mixed-use building consisting of the Library along with other residential and/or commercial uses such as retail stores and offices, and be it further RESOLVED, that the City will take the lead role in exploring this option for six months and that costs to the County will not exceed current projected expenditures which is the cost of renovations and improvements to locate in the existing Woolworth building, and be it further RESOLVED, that the City will work with the County and the Ithaca Downtown Partnership to strengthen the central business district by developing plans to increase retail activity along the Green Street corridor by improving pedestrian access between the Green Street corridor and the Ithaca Commons and by studying the options for further improvements to Green Street and the City -owned land surrounding the Woolworth building, and be it further RESOLVED, that if the Woolworth building is selected as a new Library site Common Council requests that the County include City representatives on the Library Design Committee to maximize the facility's integration into the downtown community. The vote on this resolution by Common Council was Ayes - 6 (Members Taylor, Farrell, Spielholz, Vaughn, Sams, and Hershey); Noes - 1 (Member Bluementhal); Excused - 3 (Members Shenk, Manos, and Marcham). Patricia Vaughn, City Common Council Member, said the above resolution was not the one many members wanted to the send to the County. She said it is a compromise that many members felt was necessary to answer some of the questions that were raised in the past week. While members of the County Board have had sufficient time to come to terms with this very difficult issue, many members of Common Council and residents of the City have not reached that comfort point yet. Ms. Vaughn said they are still not certain that every avenue that could lead to a retail presence at that location has been explored. She said she believes everyone would rejoice if a well -capitalized retailer or credible developer expressed a serious interest in the site; however, many believe a library could also become an anchor for a revitalized downtown especially when combined with other commercial development on that block on Green Street. Ms. Vaughn said members of Common Council appreciate the County's willingness to work with the City as this very difficult decision is made. Randy Marcus, Treasurer of the Library Foundation, spoke in support of the proposed move of the Public Library into the former Woolworth building. He said this is a very unique opportunity and a chance to do something that would benefit every resident of Tompkins County. Not only is this a wise decision physically, but financially as well. Harold Cohen, City of Ithaca, spoke in support of the proposed move of the Public Library into the former Woolworth building. Mr. Cohen agreed that the ultimate solution would be to move retail into the building. However, he does not that believe would ever happen and feels moving the Library would be the next best possible solution. Ed Hershey, City Common Council Member, said the Council is not asking the County not to buy the building. The resolution from the City asks for six months to explore more options. He said he does 270 September 28, 1998 not feel the County would be acting in violation of the spirit of the Park Foundation's offer and feels this delay would be a way to give everyone a final chance that everyone would like. If after six months there is no private owner, the City would then endorse the proposal as is. Dale Flinn, Lansing resident, said for the last ten years his sole source of income has been from downtown Ithaca, both as an employee and as former business owner of a business on the Commons. Mr. Flinn urged the Board not to move the Library into the former Woolworth building. He asked that serious consideration be given into turning the Woolworth building into a convention center, and said this is an ideal location and could be done with very little investment. Recess Chair Mink declared recess from 7:11 p.m. to 7:17 p.m. RESOLUTION NO. 230 - LIBRARY BUILDING REHABILITATION AMENDMENT TO 1998 CAPITAL PROGRAM MOVED by Mrs. Schuler, seconded by Mr. Stein. Ms. Kiefer said she had hoped Board members would be given an opportunity to speak under privilege of the floor. Ms. Mink gave Ms. Kiefer permission to speak to all resolutions at this time. Ms. Kiefer referred to a loose-leaf binder that documented the Library Improvement Committee's work and gave background information. She said on a couple of occasions she has checked in the Board Office and has been told that document never arrived. Therefore, she assumes many Board members do not know what the Committee put together and dealt with. For this reason she said she prepared materials in an attempt to better inform Board members on this subject. Ms. Kiefer said the Board heard this evening from Mayor Cohen that there were several contacts made with developers about this property. She does not feel assured as to how comprehensive this search has been because the City did not make contacts while the building was in Mr. Abbott's possession, and Mr. Abbott turned down both County and City help in making contacts. She said this makes her sympathetic to members of the public who are asking for more time. Ms. Kiefer said she asked the County Engineer to put together some figures to show what it would cost to build a new library on some other part of the Woolworth parking lot site. This information has been distributed to Board members. She also said the possibility exists that the County could apply to the Park Foundation for a grant for the Public Library either in 1999 or 2000. She has prepared and distributed substitutes for those resolutions on the agenda that pertain to this matter. It was MOVED by Ms. Kiefer, seconded by Mr. Winch to substitute Resolution No. 230 with the following wording as offered by Representative Kiefer: (MOTION LATER DEFEATED) RESOLUTION NO. - LIBRARY BUILDING REHABILITATION AMENDMENT TO 1998 CAPITAL PROGRAM WHEREAS, the need for physical improvements to the Tompkins County Public Library building to comply with the New York State Building Code and to provide for necessary, periodic maintenance, is documented in the February 6, 1998 Space Improvement Project Report prepared by Quinlivan, Pierik & Krause Architects and Engineers of Syracuse, New York, and WHEREAS, the committee commissioned a study to evaluate the program needs, performed by Aaron Cohen Associates Ltd., of Croton -on -Hudson, New York and a study of the library building, condition and options for dealing with the program needs, performed by Quinlivan, Pierik & Krause - Architects and Engineers (QPK) of Syracuse, New York, and 271 September 28, 1998 WHEREAS, the committee evaluated the demands for library services, now and the projections for the next twenty years, and recommended along with the Library Board of Trustees, that the library meet the demands for library service by expanding the program and increasing the space from which the services are delivered, and WHEREAS, one option provides for removing the Finger Lakes Library System (ELLS) from the library building to provide approximately 7,640 square feet for library use. Additional work identified includes corrective work to the mechanical systems, repair of the entrance stairs, ramp and site walls, replacing spalled veneers, roof replacement, repair of windows, re -fire proofing the structure, replacing the carpet, upgrading the elevator controls, installing a sprinkler system, and providing a glass enclosure for the atrium at the cost of $6.4 million, and WHEREAS, QPK's "East Addition" to the library, replacing the existing entrance stairs and ramp with a multi -story enclosed tower continuing stairs and elevator and adding 4,600 square feet (of which 2,000 square feet would be for program services) is estimated to cost $725,000 (of which $630,000 is for. hard construction costs and $95,000 for additional design and county cost), for a total of $7,125 million,. and WHEREAS, this $7.l million option does not provide for the 20 -year projections of library needs but keeps the library in its current location (with the potential for staging additional expansion), and WHEREAS, this option "buys time" to investigate other central downtown locations for the library in conjunction with the City, as well as allowing the City sufficient time to explore in depth and plan for multi -story multi -use development of the "Woolworth block", which could include a relocated library, now therefore be it RESOLVED, That the County Board authorizes and directs the Finance Director to establish a capital project for the rehabilitation of the library building in the amount of $7.125 million with funds to come from borrowing. SEQR ACTION: TYPE 1I-20 Mr. Meskill spoke in opposition to both of the proposed resolutions because they do not include the Finger Lakes Library system. Mr. Joseph spoke in opposition to both of the proposed resolutions. He said there are two issues the Board needs to address: what should be done with the Woolworth building and can the County afford a new Library. Mr. Joseph said it is up to the owner of the Woolworth building to say what should happen to that building. He said it is difficult for him to see how it is the County's responsibility to arrange for something to be done for that building. While the County does have a stake in this, it is not the kind of thing the County usually does and there are others who are in a far better position to do something. He said he has heard proposals from many respectable people about what should happen to that building. Although everyone is in agreement that it would be best if a single large retailer would move into that building, none of the people who are advocating for it have expressed the interest or the ability to make it happen. He said there have been requests for more time but is skeptical that with any additional time that there would be any new options. He said the second issue is whether or not the County can afford to pay for expansion of the existing Library. The need for expansion of the Library is very evident to anyone who has been in the Library. He said it is his conclusion that while this is very desirable, the taxpayers cannot afford to pay for an expansion project. Following this conclusion the -Park Foundation came along with an offer for a couple of million dollars which puts the project barely within the affordable range. He spoke of the accusation that the Park Foundation has an ulterior motive for wanting this to happen, and said he feels they have acted in good faith by saying they feel the Woolworth site would be a good location for the Public Library and have offered funds to help make that vision a reality. He said they have given the opportunity to which he feels the County should say yes to. 272 September 28, 1998 Ms. Mink said the resolutions before the Board are a result of repeated requests from members of the Board to be able to register a vote on all of the options that are brought forward. She asked that Board members not speak to resolutions they have no intention of supporting, but to instead speak to the final resolution which has caused the greatest debate and discussion. Mr. Winch said the Park Foundation is a tremendously generous organization that has aided many lives in Tompkins County, and he admires their desire to aid in the elimination of illiteracy in our population. Mr. Winch said he is concerned and cautioned the Board in purchasing the Woolworth building. He said over the last several years he has learned a great deal about buildings and grounds and quality and long-range investment thereof. He said the Woolworth building is a box sitting on the ground; it can be remodeled for the needs of the Library for the near future and can have coffeehouse and a transit waiting area. However, it will not be able to be remodeled in the future due to lack of a foundation. He said he would support the reasonable construction of a new building with a proper foundation that would facilitate the needs of the Library over the next two to three decades and also be able to remodeled over the years to meet changes through the decades thereafter. Mr. Winch said he is extremely concerned with having another "white elephant" as the County had with the Biggs complex. Chair Mink called the question on the substitute resolution. A voice vote on calling the question resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Totman). A roll call vote on the substitute resolution resulted as follows: Ayes - 3 (Representatives Kiefer, Proto, and Winch); Noes - 11 (Representatives Blanchard, Davis, Evans, Joseph, Koplinka-Loehr, Lane, Meskill, Mink, Schuler, Stein, and Todd); Excused - 1 (Representative Totman). MOTION FAILED. A roll call vote on the original resolution resulted as follows: Ayes - 2 (Representatives Proto, and Winch); Noes - 12 (Blanchard, Davis, Evans, Joseph, Kiefer, Koplinka-Loehr, Lane, Meskill, Mink, Schuler, Stein, and Todd); Excused - 1 (Representative Totman). MOTION FAILED. WHEREAS, the need for physical improvements to the Tompkins County Public Library building to comply with the New York State Building Code and to provide for necessary, periodic maintenance, is documented in the February 6, 1998 Space Improvement Project Report prepared by Quinlivan, Pierik & Krause Architects and Engineers of Syracuse, New York, and WHEREAS, the committee commissioned a study to evaluate the program needs, performed by Aaron Cohen Associates Ltd., of Croton -on -Hudson, New York and a study of the library building condition and options for dealing with the program needs, performed by Quinlivan, Pierik & Krause - Architects and Engineers (QPK) of Syracuse, New York, and WHEREAS, the committee evaluated the demands for library services, now and the projections. for the next twenty years, and recommended along with the Library Board of Trustees, that the library meet the demands for library service by expanding the program and increasing the space from which the services are delivered, and WHEREAS, one option provides for removing the Finger Lakes Library System (FLLS) from the library building to provide approximately 7,640 square feet for library use. Additional work identified includes corrective work to the mechanical systems, repair of the entrance stairs, ramp and site walls, replacing spalled veneers, roof replacement, repair of windows, re -fire proofing the structure, replace the carpet, upgrade the elevator controls, installing a sprinkler system, and provide a glass enclosure for the atrium at the cost of $6.4 million, and WHEREAS, this option does not provide for the 20 year projections of library needs nor does it provide for future growth, make access easier for disabled and elderly patrons, meet parking needs of employees and patrons, but does keep the library in its current location, now therefore be it RESOLVED, That the County Board authorizes and directs the Finance Director to amend the Capital Program for the rehabilitation of the library building in the amount of $6.4 million with funds being made available for borrowing. SEQR ACTION: TYPE II -20 273 September 28, 1998 RESOLUTION NO. 231 - LIBRARY BUILDING REHABILITATION AMENDMENT TO 1998 CAPITAL PROGRAM MOVED by Mrs. Schuler, seconded by Mr. Stein. Ms. Kiefer said she did not offer a substitute resolution for this one. She said she was unhappy at the Library Board of Trustees meeting last Thursday to leam that once again that the roof leaked after the Library Director said she had been assured the roof had been fixed. This time approximately 200 books were damaged and had to be disposed of. She said the Library cannot remain the way it has been over the last couple of years. Mr. Kazda, Senior Civil Engineer, said it would cost approximately $65,000 to replace the roof. It was MOVED by Mr. Meskill, seconded by Mr. Lane, to amend the resolution by changing $1.85 million as it appears to add $65,000 for roof replacement. Mr. Stein says although he agrees with Mr. Meskill's intentions, he feels this is premature without looking at the budget yet or looking at other alternatives for replacing the roof. A voice vote on the motion resulted as follows: Ayes - 3 (Representatives Kiefer, Lane, and Meskill); Noes - 11; Excused - 1 (Representative Totman). MOTION FAILED. A roll call vote on the original resolution resulted as follows: Ayes - 1 (Representatives Proto) Noes - 13 (Representatives Blanchard, Davis, Evans, Joseph, Kiefer, Koplinka-Loehr, Lane, Meskill, Mink, Schuler, Stein, Todd, and Winch); Excused - 1 (Representative Totman). MOTION FAILED. WHEREAS, the need for physical improvements to the Tompkins County Public Library building to comply with the New York State Building Code and to provide for necessary, periodic maintenance, is documented in the February 6, 1998, Space Improvement Project report prepared by Quinlivan, Pierik, & Krause Architects and Engineers of Syracuse, New York, and WHEREAS, these improvements are projected to cost $1.85 million and must be made to continue to occupy the building, and WHEREAS, these improvements consist of corrective work to the mechanical systems, repair of the entrance stairs, ramp and site walls, replacing spalled veneers, roof replacement, repair of windows, re -fire proofing the structure, replace the carpet, and upgrade the elevator controls but, will provide for no additional space for the library program, now therefore be it RESOLVED, That the County Board of Representatives authorizes and directs the Finance Director to amend the Capital Program for the rehabilitation of the library building in the amount of $1.85 million with funds being made available for borrowing. SEQR ACTION: TYPE II -20 RESOLUTION NO. 232 - LIBRARY BUILDING EXPANSION AMENDMENT TO 1998 CAPITAL PROGRAM MOVED by Mrs. Schuler, seconded by Mr. Stein. Mr. Meskill clarified that the cost of this program is $13.6 to build a library of similar square footage to the proposal to have the Library on the Woolworth site for $6.4 million. Ms. Kiefer said she prepared a substitute resolution for this because she feels the present site meets the Park Foundation's criteria for their use. The following substitute resolution was MOVED by Ms. Kiefer: WHEREAS, the County's Library Improvement Committee was created to evaluate alternatives to the program needs of the Tompkins County Public Library and to advise the County Board on the condition of and options for the Library building, and 274 September 28, 1998 WHEREAS, the Committee commissioned a study to evaluate the program needs, performed by Aaron Cohen Associates, Ltd., of Croton -on -Hudson, New York and a study of the library building condition and options for dealing with the program needs, performed by Quinlivan, Pierik & Krause Architects and Engineers (QPK) of Syracuse, New York, and WHEREAS, the Committee evaluated the demands for library services, both now and in projections for the next twenty years, and recommended along with the Library Board of Trustees, that the library meet the demands for service by expanding the program and increasing the space from which the services are delivered, and WHEREAS, the studies conducted by Aaron Cohen, and QPK, demonstrated that to meet the needs projected for the next twenty years, the library would have to be expanded from 33,000 square feet to 72,000 square feet, and - WHEREAS, the cost to expand on the current site would cost approximately $13.6 million, and WHEREAS, library improvement on this site meets the Park Foundation's criteria for library location, thus providing a basis for applying to the Foundation for its $2 million grant and also allowing the City of Ithaca time to explore in depth and plan for multi -story, multi -use development for the "Woolworth" block, now therefore be it RESOLVED, That the County Board of Representatives authorizes continuation of the capital project for the expansion of the library building at an amount not to exceed $13.6 million, with funds being made available from borrowing. SEQR ACTION: TYPE 1I-20 Ms. Kiefer's motion failed for lack of a second. A roll call vote on the original resolution resulted as follows: Ayes - 0, Noes - 14, Excused - 1 (Representative Totman). MOTION FAILED. WHEREAS, the County's Library Improvement Committee was created to evaluate alternatives to the program needs of the Tompkins County Public Library and to advise the County Board on the condition of and options for the Library building, and WHEREAS, the Committee commissioned a study to evaluate the program needs, performed by Aaron Cohen Associates, Ltd., of Croton -on -Hudson, New York and a study of the library building condition and options for dealing with the program needs, performed by Quinlivan, Pierik & Krause Architects and Engineers (QPK) of Syracuse, New York, and WHEREAS, the Committee evaluated the demands for library services, now and the projections for the next twenty years, and recommended along with the Library Board of Trustees, that the library meet the demands for service by expanding the program and increasing the space from which the services are delivered, and WHEREAS, the studies conducted by Aaron Cohen, and QPK, demonstrated that to meet the needs projected for the next twenty years, the library would have to be expanded from 33,000 square feet to 72,000 square feet, and WHEREAS, the cost to expand on the current site would cost approximately $13.6 million, now therefore be it RESOLVED, That the County Board of Representatives authorizes and directs the Finance Director to amend the Capital Program for the expansion of the library building in the amount of $13.6 million with funds being made available for borrowing. SEQR ACTION: TYPE II -20 RESOLUTION NO. 233 - AMENDMENT TO 1998 CAPITAL PROGRAM -PURCHASE AND RENOVATION OF THE WOOLWORTH'S BUILDING AS THE LIBRARY 275 September 28, 1998 MOVED by Mrs. Schuler, seconded by Mr. Todd. Ms. Blanchard said she has spent a great deal of time thinking about this decision which is one of the hardest she has had to make in the nine years of being in public office. She said as a City representative she, too, wanted to see some type of retail store move in the Woolworth building that brings some tax revenue into the City and help retain that commercial core. Over the last several months she has listened to a great deal of discussion on this subject and agrees with the conclusion that at no time in the future is that going to happen. She said after accepting this conclusion she has given thought to what an expanded library program meant to operating costs for the library and what the implications of this are for future County budgets. Ms. Blanchard said because of these feelings she has added two additional RESOLVED's to the resolution which have been incorporated into the resolution. Mr. Meskill spoke about the Finger Lakes Library system and said it is not clear in this resolution what will happen with the Finger Lakes Library System. He asked for assurance that the Finger Lakes Library System will be housed in this building with the Tompkins County Public Library at a reasonable rent. He said if the rent is increased to gain more revenue, all that is done is the decreased services to the four rural libraries. Ms. Mink said the Finger Lakes Library would be a tenant; therefore, there will need to be negotiations. She said it is her understanding that it is mutually beneficial for both parties to find a solution and that is the way the County will be proceeding. Mr. Meskill said he is also concerned about the project operating costs, and while he will support this resolution, he cannot support the operating costs that were projected for the future. He asked that the Library and its Board take a strong look to try to find alternatives and better use and efficiency of this space. Mr. Meskill concluded his comments by saying this is a once in a life -time opportunity and feels the County should move forward. Mr. Stein said he agrees that the Park Foundation is very generous and the County is appreciative of its offer; however, he does not feel they are totally driving this. He said from the beginning of the discussion by the Library Improvement Committee the Park Foundation offer was not on the table and he thought the Woolworth option stood alone. The offer by the Park Foundation made this a much better and preferred choice. Mr. Stein emphasized a 'statement that has been made by the Park Foundation. They have said that they are willing to engage in discussions with the Mayor and Common Council about ways in which the Foundation might ease that loss of tax revenue over a period of several years, until other sources of property tax are available. Mr. Stein said because the County does not.own the building, he does not feel it is possible to honor the request by Common Council for a six month delay. A six- month delay would mean turning down the $2 million. Mr. Lane said this is his 19th year of service in local government. He said he cherishes the times when the public comes to a meeting and delivers their arguments to the Board in a cogent, calm, and respectful way and asks that the Board consider them; and the Board does. Mr. Lane said there is no question that the gift of $2.5 million from the Park Foundation is driving this. This is a lot of money, especially in a County this size. He feels this is an opportunity for the County to relieve this burden from the taxpayer and do what is needed by expanding the Library. When discussions were held about moving human services agencies downtown from the Biggs complex he spoke of the importance of keeping services located downtown and central to al] County residents. Mr. Lane agrees with the comments made by Representatives Blanchard and Meskill about the need to take a serious look at program costs. Ms. Kiefer said if the County had a choice, it would never choose to build the Woolworth building for the Library or anything else. She is unsure how much is known about the building and what asbestos exists in the building; and also questioned whether the building is capable of holding library books. She said she contacted Gary Wood, a foundation engineer, who had done the foundation testing 276 September 28, 1998 for both the Holiday Inn Tower and Mental Health Building, which are on either side of the Woolworth site, and asked what the County is likely to find when the soil is tested. She asked Mr. Kazda, Senior Civil Engineer, to address these questions. Mr. Kazda responded that these issues along with other environmental aspects of the site will be reviewed prior to the County purchasing the building. Right now estimates are being obtained for doing this work, including finding out what is in the soil underneath the building. He said a cursory review was done during walk-thrus of the building, and said further asbestos testing will be done in the next six weeks if this resolution passes. Ms. Kiefer asked if there was some reason why the floor was not checked to see if it could hold books prior to getting to this point. Mr. Kazda responded this would be done by a destructive test and this is not typical of going through this process. He said New York State Building Code has requirements for the type of building that was built on this site and its use, and they believe the floor loadings that it was designed for can be accommodated with proper design of the library stacks. They do feel comfortable enough with the building to move forward with the concept of using the building as a Library and knowing the tests would be performed prior to the County taking ownership of the building. Ms. Kiefer said the County needs to add to the cost of this project the cost of whatever needs to be done to the existing Library so that the Library can continue in there. She said it is the County's business to be very concerned about the City of Ithaca and sees nothing wrong with this decision being delayed until next year. During this time the City and the County can carry out all of the thoughtful concerns that have been expressed to the Board. It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to add the final WHEREAS to the resolution. Ms. Davis said some of her constituents want her to vote no on this. However, after looking at all of the possibilities and listening to the debate she feels she must vote yes. She said Woolworths or any other large retail business will not return to that building, and the damage that will be done to the vitality of downtown Ithaca is very real. Moving the Library into that space will bring life that is desperately needed back into the building. She said the gift from the Park Foundation is for right now and if the County does not take advantage of the offer, these funds will later come from the pockets of taxpayers. Mr. Todd said this has been studied long enough; it is time to move forward for the next twenty years. He said there are several reasons why moving the Library to the Woolworth building is a good idea: • it solves the problem of siting another library in the City; • it solves the parking problems; • there is an existing one-story building on that site, and Janet Steiner has told the Board that single -story libraries cost Less to operate that multi -story ones; • the County taxpayers have received a gift of $2.5 million for this project from the Park Foundation; and • this is by far the least costly solution for the next twenty years. Ms. Kiefer spoke of the cost estimates that have been given for renovating the Woolworth building and said she feels the numbers are very soft. She referred to the Space Improvement Project Financial Analysis, section on Woolworth option number one - new construction on parking lot. She said the cost of this alternate downtown site would be $9.5 million and Moved this as an alternate option. The motion failed due to lack of a second. 277 September 28, 1998 Mr. Proto said the Board was assured when the Human Services Building was moved downtown that a use would be found for the Biggs building. As of this date no use has been found for that building, and questioned what would happen with the existing Library building. He said while he appreciates the gift from the Park Foundation and is a great fan of the Library, he is concerned that our children will end up paying for the cost of this. Mr. Prato said he too, is concerned about the operating and capital costs for the Library and said he doesn't think the County will be able to contain the costs in this building. A roll call vote resulted as follows: Ayes - 11, Noes - 3 (Representatives Kiefer, Proto, and Winch); Excused - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, the County Library Improvement Committee commissioned a study, performed by Aaron Cohen Associates Ltd. of Croton -on -Hudson, New York to evaluate the program needs and a study, performed by Quinlivan, Pierik & Krause Architects and Engineers (QPK) of Syracuse, New York, of the library building condition and options for dealing with the program needs, and WHEREAS, the need for physical improvements to the Tompkins County Public Library building to comply with the New York State Building Code and to provide for necessary, periodic maintenance, is documented in the February 6, 1998 Space Improvement Project report prepared by QPK, and WHEREAS, the committee evaluated the demands for library services, both now and in projections for the next twenty years, and recommended along with the Library Board of Trustees, that the library meet the demands for library service by expanding the program and increasing the space from which the services are delivered, and WHEREAS, the Tompkins County Public Library Master Facility Plan, dated July 17, 1996, prepared by Aaron Cohen, demonstrated that to meet the projected demand for library services, the Iibrary• would have to expand the existing building from 33,000 square feet to 72,000 square feet, and the QPK report found that this could cost $13.6 million, and WHEREAS, the committee was then charged to look at alternative sites that would meet the program needs of the next twenty years, and the Committee developed criteria with respect to location in the City of Ithaca, appropriate size, access for pedestrian, vehicular, and bicycle traffic, access to parking, and others, and WHEREAS, independent of the Library Improvement Committee the empty Woolworth building in downtown Ithaca was brought to the table for discussion as a possible one-story site for the library, and WHEREAS, on July 13 the Park Foundation publicly announced a gift of $2 million to Tompkins County to acquire the Woolworth building for use as our library, and WHEREAS, on July 21, 1998 the committee reported its unanimous July 17 vote to the Board recommending the County acquire the Woolworth site at a cost projected by staff to be approximately $9.1 million (less the Park gift), and WHEREAS, on July 21, 1998, the County formed two Task Forces made up of County, City and community members which explored the viability of retail at that site and defined program service expansion in a new space, and WHEREAS, the Park Foundation realizing the value of the expanded library in meeting the information needs of the community and the opportunities that the Woolworth's site provides has offered to contribute a majority portion of the building's acquisition cost as a contribution to the library, local taxpayers and county government, which brings the total project cost down to approximately $6.4 million, now therefore be it RESOLVED, That the County Board of Representatives authorizes a subcommittee of the County Board to complete negotiations for purchase of the Woolworth building that would keep the capital project costs the lowest possible, RESOLVED further, That the Library Board and staff is advised to review and reevaluate its 20 year needs projection with the goal of reducing the projected program so that operating costs can be kept at a moderate level, 278 • September 28,1998 RESOLVED, further, That the County will actively pursue cooperatively with the City the development of supplementary activities in conjunction with the library that will generate tax revenues and strengthen the downtown core, RESOLVED, further, That the County Board authorizes and directs the Finance Director to amend the Capital Program for the purchase and rehabilitation of the Woolworth's building in the amount of $6.4 million with funds being made available for borrowing. SEQR ACTION: TYPE II -20 At this time Vice Chairman Lane took over as Chairman. It was MOVED by Ms. Mink, seconded by Mr. Meskill, and adopted by voice vote by members present with Representative Kiefer voting no to reconsider the following resolution. RESOLUTION NO. 229 - ONE-WEEK SALES AND USE TAX CLOTHING AND FOOTWEAR EXEMPTION MOVED by Ms. Mink, seconded by Mr. Meskill. Following a brief discussion it was MOVED by Mr. Todd, seconded by Mr. Proto, to call the question. A voice vote resulted as follows: Ayes - 10, Noes - 4 (Representatives Joseph, Koplinka-Loehr, Mink, and Stein); Excused - 1 (Representative Totman). MOTION CARRIED. A roll call vote on the resolution resulted as follows: Ayes - 9 (Representatives Blanchard, Evans, Lane, Meskill, Mink, Proto, Schuler, Todd, and Winch); Noes - 5 (Representatives Davis, Joseph, Kiefer, Koplinka-Loehr, and Stein); Excused - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, the State of New York has exempted clothing and footwear costing up to $500 per item from state sales taxes during the period January 17 -- 24, 1999, and has authorized counties and municipalities with sales tax laws to do likewise, now therefore be it RESOLVED, That it , is hereby enacted by the Board of Representatives of the County of Tompkins as follows: Section one. Receipts from sales of and consideration given or contracted to be given for purchases of clothing and footwear exempt from state sales and compensating use taxes pursuant to paragraph 30 of subdivision (a) of section 1115 of the tax law shall also be exempt from sales and compensating use taxes imposed in this jurisdiction. Section two. This resolution shall take effect immediately and shall apply to sales made and uses occurring during the period commencing January 17, 1999, and ending January 24, 1999, although made or occurring under a prior contract. SEQR ACTION: TYPE II -20 Recess Chair Mink declared recess at 9:05 p.m. The meeting reconvened at 9:15 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Stein, and unanimously adopted by voice vote by members present, to hold an executive session at 9:15 p.m. to discuss real estate negotiations. The following actions and resolutions were approved in executive session. 279 Addition of Resolution(s) to the Agenda agenda: September 28, 1998 It was MOVED by Ms. Davis, seconded by Mrs. Schuler, to add the following resolutions to the Making a Negative Determination of Environmental Significance in Relation to Resolution No. 235 of I998 Approving Purchase and Sale Agreement to Acquire Former Woolworth Site A voice vote resulted as follows: Ayes - 12; Noes - 2 (Representatives Kiefer and Preto); Excused - 1 (Representative Totman). MOTION CARRIED. RESOLUTION NO. 234 - MAKING A NEGATIVE DETERMINATION OF ENVIRONMENTAL SIGNIFICANCE IN RELATION TO RESOLUTION NO. 235 OF 1998 MOVED by Ms. Davis, seconded by Mr. Evans. Ms. Kiefer noted for the record that since the specific use of the property being purchased is known, the Environmental Assessment Form should be filled out accordingly. A voice vote resulted as follows on the resolution: Ayes - 13; Noes - 1 (Representative Kiefer); Excused - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, Resolution No. 235 of 1998 approves a purchase and sale agreement to acquire the former Woolworth site in the City of Ithaca, and WHEREAS, a renovation of the property in the future to provide space for the Tompkins County Public Library will require approval by the Tompkins County Board of Representatives and will be subject to additional review under SEQRA, and WHEREAS, the Tompkins County Board of Representatives has reviewed and accepted as adequate an Environmental Assessment Form with respect to the purchase, now therefore be it RESOLVED, That Resolution No. 235 of 1998 is an unlisted action, RESOLVED, further, That the Board of Representatives hereby makes a negative determination of environmental significance in regard to Resolution No. 235 of 1998. SEQR ACTION: UNLISTED (Short Environmental Assessment Form Prepared) RESOLUTION NO. 235 - APPROVING PURCHASE AND SALE AGREEMENT TO ACQUIRE FORMER WOOLWORTH SITE MOVED by Ms. Davis, seconded by Mr. Koplinka-Loehr. A voice vote resulted as follows: Ayes - 10; Noes - 4 (Representatives Kiefer, Meskill, Proto, and Winch); Excused - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, the County Library is in need of expansion, and WHEREAS, the former Woolworth building in the City of Ithaca is suitable as a future site for the library, and WHEREAS, the Park Foundation, has offered to give the County two and a half million dollars to pay for the acquisition of the Woolworth site, and WHEREAS, the County entered into a Purchase and Sale Agreement, dated September 16, 1998, to acquire the Woolworth Site from David and Rosemary Abbott for two and a half million dollars, which is contingent on approval of this Board, now therefore be it RESOLVED, on recommendation of the Library Improvement Committee, That the Purchase and Sale Agreement is hereby approved, 280 September 28, 1998 RESOLVED, further, That this Board extends its grateful appreciation to the Park Foundation for its generous gift to the present and future residents of Tompkins County. SEQR ACTION: UNLISTED (Short Environmental Assessment Form Prepared) Adjournment On motion, the meeting adjourned at 9:32 p.m. 281 October 6,1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:33 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. Excused - 2 (Representatives Blanchard and Evans). Presentation of Proclamations Chair Mink presented the following proclamations: • Archives Week in Tompkins County October 11-17, 1998 to Representative Frank Proto; • Breast Cancer Awareness Week in Tompkins County October 18-24 to Andy Gladstone; • Nancy Potter and JoEllen Tuttle; and • Disability Awareness Month in Tompkins County to be October, 1998 to Representative Proto Privilege of the Floor by the Public Doria Higgins, Town of Ithaca, clarified that she is not one of the individuals who is suing the County over the Lake Source Cooling Project. She spoke of the Project and how site samplings were addressed in the DEIS (Draft Environmental Impact Statement). She said that those samplings were above the New York State guidelines for phosphorous and asked that the Board rescind its resolution. Ms. Higgins also asked that the Park Foundation be asked if they would consider other ways in which the money for the Library could be used (as requested in Representative Kiefer's recent letter to Ithaca Journal). Fay Gougakis, City of Ithaca, spoke of the Board vote on September 28th on the location of the Public Library. She feels the decision was made too quickly and that the Board should not have accepted a gift that had strings attached to it. Privilege of the Floor by Board Members Mr. Proto, District No. 7 Representative, spoke of the recent emergency situation in Speedsville created by high wind and rainstorms. He complimented the Highway Department, particularly Todd VanOrman, for the professional assistance that was provided. Ms. Kiefer, District No. 10 Representative, stated she did not receive a copy of the documentation distributed by Doria Higgins. She said once she receives it she will ask the Planning Depaitnient to review the data and make recommendations. (Mr. Joseph later gave the information to Cathy Covert, Clerk, and asked that it be disseminated). Mr. Totman, District No. 9 Representative, apologized for not being present at the last Board meeting. He said if he were in attendance at that meeting he would have voted in favor of the sales tax holiday, and would have opposed moving the Library to the Woolworth building. 282 October 6, 1998 Mr. Winch, District No. 8 Representative, announced the Newfield Old Home Day celebration was held last weekend. At the same time, a dedication was made to the grand opening of the new Middle School. Mr. Winch thanked Representatives Meskill and Lane for being part of the activities. Mr. Lane, District No. 14 Representative, announced that on October 17 a dedication will take place for the Donald H. Crispell Flood Control Project. Mr. Meskill, District No. 15 Representative, commented on the editorial in today's Ithaca Journal by Representative Kiefer regarding the Boards' vote to move the Public Library to the Woolworth building. He said he was disappointed in the comments contained in that article. Mr. Meskill said he appreciates the gift from the Park Foundation, and despite all of the controversy surrounding it, the gift will be appreciated for many years to come. Mr. Stein, District No. 3 Representative, announced the PRI (Paleonthological Research Institute) received a $700,000 grant from the State for the Community Enhancement Program. He thanked Senator Seward and Assemblyman Luster for their work in bringing these funds to Tompkins County. Mr. Prato, District No. 7 Representative, referred to comments made by Dona Higgins under privilege of the floor concerning phosphorous contamination in Cayuga Lake. He said part of a recent grant that was awarded to several municipalities was to address any phosphorous concerns that may be a result of the City's wastewater treatment plant. Mr. Todd, District No. 6 Representative, spoke of the recent decision to move the Public Library to the Woolworth building, and particularly the accusations that have been made that the Park Foundation has manipulated the County's decision. Mr. Todd said he has been involved in several foundations in the past and all of those foundations directed how their donation was going to be spent. Mr. Stein, District No. 3 Representative, spoke of the accusations that there are hidden motivations in the recent decision to move the Public Library to the Woolworth site. He said he believes all of the accusations that have been made are entirely unfounded. He said the County has taken advantage of an opportunity to save taxpayers $2.5 million. Chair's Report and Apuointment(s) Ms. Mink introduced and welcomed Richard Erb who recently assumed the position of County Administrator. Ms. Mink expressed her appreciation to Kathy West and William Benjamin for their work during the interim. Appointment(s) Ms. Mink appointed the following committees: Library Construction Committee - charged with design and construction of the Woolworth renovation, exploring options for the restaurant or coffeehouse continuing there, and exploring the feasibility of an intermodal transit facility adjacent or near the Library building: Barbara Mink, Chair Stuart Stein Nancy Schuler Barbara Blanchard Charles Evans Janet Steiner, Library Director Joanne Cornish, City Planning Depat t,nent Common Council Representative James Kazda, Engineering 283 October 6, 1998 Transit Task Force Barbara Blanchard, Chair Dwight Mengel, Ithaca -Tompkins Transit Facility Mayor Alan Cohen Rod Gearing, Ithaca -Tompkins Transit Facility Current Library Reuse Committee Michael Lane, Chairman Tom Todd Michael Koplinka-Loehr James Hanson, Planning Commissioner Arel LeMaro, Buildings and Grounds Supervisor Presentation — Public Safety Space Study Mr. Meskill, Chairman, reported the Committee was created by Chair Mink with the idea of looking at and evaluating the space needs at the Public Safety Building. Members of the Committee also include Tim Joseph; Daniel Winch; Michael Lane; Sheriff Emery Guest; Cynthia Overstreet of OAR; Alice Cole, Public Health Director; Lynn Watros, Deputy Sheriff's Association; Tom Walpole, Corrections Officers Association; Gordon Stevens, Jail Administrator; Arel LeMaro, Buildings and Grounds Supervisor; William Benjamin, Deputy County Administrator; and James Kazda, Senior Civil Engineer. Mr. Meskill said the Committee has met twice a month since March and has looked at different ways of how to handle the existing situation. The Committee came to a unanimous decision to recommend the approval of $150,000 for a Capital Program study that will incorporate both an architectural firm and a criminal justice planner. Mr. Meskill introduced Mr. Benjamin and Mr. Kazda who provided the Board with a report on the Committee's recommendation to address and alleviate the space needs that exist in the Public Safety Building. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: County Responsibility for Town Bridges on Town Roads and Village Streets Authorization to Accept an Award of a Grant from the United States Department of Commerce, National Telecommunications and Information Administration and Amendment to 1998-2002 Capital Program A Resolution of the County Board of Representatives of the County of Tompkins, New York, Authorizing a Temporary Advance of Not Exceeding $500,000 to the Tompkins Cortland Community College Fund Pursuant to Section 9-A of the General Municipal Law Creation of Program - Workforce Development Center and Creation of Positions - Administration Creation of Positions - Criminal Justice Services Amendment of Resolution No. 168 of 1998 - Creation of Position - Criminal Justice Services Report from the County Administrator Mr. Erb thanked Kathy West and William Benjamin for the assistance they have provided to him since he has been in his position. Mr. Erb said by beginning the position during budget season, it has provided him with an opportunity to receive an overview of each department. In addition to attending budget meetings, he has been touring all County departments and will attend his first Department Head meeting tomorrow morning. 284 October 6, 1998 Report from the County Attorney Mr. Theisen gave a report on the tobacco litigation that has been taking place at the State level. He said if and when there is a settlement, the question will be how much is going to be apportioned to the counties. He will keep the Board informed as he learns more about this. Report from the Finance Director Mr. Squires had no report. Auuroval of Appointment(s) and Resolution((s) Under the Consent Agenda It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to approve the following resolution(s) and appointment(s) under the Consent Agenda: Apuointment(s) Regi Teasley, Director of Offender Aid and Restoration, to the Criminal Justice Advisory/Alternatives to Incarceration Board for a term expiring December 31, 2000. RESOLUTION NO. 236 - RETURNED VILLAGE TAXES MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Governmental Operations Committee, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 1999 tax rolls the amount of the uncollected village taxes returned by the collectors of the various villages to the County Administrator and remaining unpaid and that have not been heretofore relevied on town tax rolls, and that said returned village taxes be reassessed and relevied on town tax rolls as they are returned and that said returned village taxes be reassessed and relevied upon the lots and parcels so returned with 12.0 percent annual interest in addition thereto. SEQR ACTION: TYPE II -20 RESOLUTION NO. 237 - RETURNED SCHOOL TAXES MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Governmental Operations Committee, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 1999 tax rolls the amount of the uncollected school taxes returned by the collectors of the various districts, exclusive of the City of Ithaca School District, to the County Administrator and remaining unpaid and that have not been heretofore relevied on town tax rolls and that said returned school taxes be reassessed and relevied on town tax rolls as they are returned, and that said school taxes returned in 1998 be reassessed and relevied upon the lots and parcels so returned with 12.0 percent annual interest in addition thereto. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 238 - ADOPTION OF APPORTIONMENT OF TAXES 285 October 6, 1998 MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Governmental Operations Committee, That the report of the Director of Assessment be accepted and adopted and the valuation of real property and franchise be based on the 1998 final assessed values for the purposes of general and highway tax levied against the several tax districts of the County and that the values determined therein set forth as the basis for such general and highway tax levies for the year 1998, RESOLVED, further, That several amounts therein listed for State tax, County tax for general County purposes, and County highway tax for 1999 against the several towns of the County and City of Ithaca be assessed against, levied upon and collected from taxable property of the several towns and City liable therefor. SEQR ACTION: TYPE II -20 RESOLUTION NO. 239 - TOWN BUDGETS MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Budget and Personnel Committee, That in accordance with budgets adopted by the several town boards of the County of Tompkins now on file with the Clerk of the Board and laws of the State of New York and in accordance with the foregoing report and recommendation of the Budget and Personnel Committee there be levied upon and collected from the taxable propertyof the several towns of the County and the City of Ithaca the foregoing sums for the purposes therein named. RESOLVED, further, That said summaries of the budgets of the several towns of the County and the City of Ithaca be printed in the 1998 proceedings of the Board of Representatives. SEQR ACTION: TYPE II -20 RESOLUTION NO. 240 - PRINTING OF TAX RATES MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of the Budget and Personnel Committee, That after the tax rates are ascertained for the various towns and the City of Ithaca, the Clerk shall print such rates in the Proceedings of the Board following budgets of the several towns and City. SEQR ACTION: TYPE II -20 RESOLUTION NO. 241- APPROVING COMPLETED TAX ROLLS AND DIRECTING THE EXECUTING AND DELIVERY OF WARRANTS MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present under the Consent Agenda. WHEREAS, upon the tax rolls of the several towns and City, the several taxes will be extended, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That the tax rolls be approved as completed and that there shall be extended and carried out upon the roll the amount to be levied against each parcel of real property shown thereon, 286 October 6, 1998 RESOLVED, further, That there be annexed to each of said rolls a tax warrant prepared by the Director of Assessment as provided for in Section 4.02(b) of the Tompkins County Charter and Code, that such warrants shall be the respective amounts theretofore authorized to be levied upon each of said rolls, that the several warrants be signed by the Chairman and the Clerk of the Board under seal of the Board and by the Director of Assessment, that said rolls with said warrants annexed are to be forthwith delivered to the respective collectors of the several districts of the County. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 242 - BUDGET ADJUSTMENTS - VARIOUS DEPARTMENTS MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice by members present under the Consent Agenda. RESOLVED, on recommendation of Governmental Operations Committee, Public Safety Committee, Public Works Committee, and Health, Human Services and Education Committee, That the Director of Finance be directed to make the following budget adjustments on his books: GOVERNMENTAL OPERATIONS COMMITTEE County Clerk (#57) Revenue Acct Title Amt Approp Acct Title(s) 1410 43089 Other State Aid $5,565 1410 51000 Regular Pay Explanation: Grant money for civil record purging to reimburse salary accounts. PUBLIC SAFETY COMMITTEE Sheriff (#56) Revenue Acct Title Amt Appron Acct Title(s) 3113 44389 Federal Aid $5,923 3113 51000 Regular Pay 3113 44389 Federal Aid $2,962 3113 51200 Overtime Pay 3112 44389 Federal Aid $1,481 3112 51000 Regular Pay 3112 44389 Federal Aid $ 740 3112 51200 Overtime Pay Explanation: Local Law Enforcement Block Grant funds for overtime expenses for the specialized training of Sheriff's Depaitinent personnel. Probation (#58) Revenue Acct Title Amt Approp Acct Title(s) 3141 43389 Other Public Safety $78,975 3141 51000 Regular Pay 3141 43389 Other Public Safety $19,744 3141 58800 Fringes 3141 43389 Other Public Safety $ 1,300 3141 54414 Mileage Explanation: Pursuant to resolution # 195 of 1997 and resolution #11 of 1998, this adjustment is required to properly allocate revenues received as a result of a combined Federal & State grant creating a Drug Court in Ithaca. PUBLIC WORKS COMMITTEE Highway (#55) Revenue Acct Title Amt Approo Acct Title(s) 5110 42797 Other local Gov't. 579,783 5111 54411 Bridge Contracts Contrib. Explanation: Remainder of payments from the Town of Lansing for Myers Road Bridge received in 1998, funds to be used for repairs on upstream Forest Home Drive. 287 October 6, 1998 HEALTH, HUMAN SERVICES AND EDUCATION COMMITTEE Office for the Aging (#50) Revenue Acct Title Amt Approp Acct Title(s) 6775 44772 Federal Revenue $4,672 6775 51000 Salary 6775 44772 Federal Revenue $100 6775 54330 Printing Explanation: Revenue Increase in Title V Program. SEQR ACTION: TYPE I1-20 Report and Presentation of Resolution(s) by the Governmental Operations Committee Ms. Davis, Chair, reported copies of the revised land policy have been distributed to all Board members. She said at the last meeting the Committee discussed participating in a Statewide GIS cooperative, reviewed the history of the senior citizen exemption, tested the evaluation protocol on the Weights and Measures Department, and concluded its review of departmental budgets. RESOLUTION NO. 243 - ADOPTION OF ADMINISTRATIVE POLICY 01-07 - LAND TRANSACTIONS MOVED by Ms. Davis, seconded by Ms. Kiefer. A voice vote resulted as follows: Ayes — 10, Noes — 3 (Representatives Meskill, Proto, and Winch); Excused -2 (Representatives Blanchard and Evans). RESOLUTION ADOPTED. WHEREAS, on December 19, 1995, the Tompkins County Board of Representatives passed Resolution No. 317 establishing a County land policy, and WHEREAS, based on an evaluation of experience to date certain clarifications of and refinements to the policy and procedures have been developed and are reflected in Administrative Manual Policy 01-07, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That Administrative Policy 01-07, Land Transactions is hereby adopted. SEQR ACTION: TYPE II -20 RESOLUTION NO. 244 - AUTHORIZATION FOR YEAR 2000 COUNTYWIDE REVALUATION MOVED by Ms. Davis, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, Section 305 of the New York State Real Property Tax Law mandates uniform and equitable assessments, and WHEREAS, computer-assisted mass appraisal systems, technical advice, and financial assistance are available by cooperative agreement with the new York State Office of Real. Property Services, and WHEREAS, the Tompkins County Board of Representatives is convinced that a reassessment is necessary to comply with Section 305 of the New York State Real Property Tax Law, and WHEREAS, Section 4.04.20 of the Charter and Code for the County of Tompkins requires the Assessor of the County of Tompkins to periodically undertake and implement a review and revaluation of all real property in the County of Tompkins, and WHEREAS, changing to a four-year cycle of assessment will both realize savings and no longer require use of equalization rates, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That the Board of Representatives does hereby agree, in conjunction with the New York State Office of Real Property Services, to support the County's assessment staff in a reassessment project for the year 2000 assessment roll, 288 October 6, 1998 RESOLVED, further, That the Board of Representatives hereby endorses and supports the transition to a system of cyclical assessment updates to be conducted on a four-year cycle in conjunction with the New York State Office of Real Property Services Equalization Survey cycle and maintenance aid reimbursement. RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met last week and discussed electronic monitoring. Currently there are eight people in the program, with five additional units being ordered. At that meeting the Committee also received a report on different grants that are being received. He reported on the E911 system and clarified that contrary to rumor, there is no problem with the E911 system; the bottleneck is in the Sheriff's Department. Mr. Meskill also reported on an opportunity to consolidate 911 operations. RESOLUTION NO. 245 - 1998 CAPITAL PROGRAM AMENDMENT- PUBLIC SAFETY BUILDING. PROGRAM AND BUILDING EVALUATION MOVED by Mr. Meskill, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. WHEREAS, a request for qualifications was published to identify a consultant group that can analyze the inmate population, alternatives to incarcerations, a regional jail facility, and the existing Public Safety Building and suggest a plan to address our needs over the next 20 years, and WHEREAS, six teams submitted their qualifications, four were interviewed and two submitted proposals, now therefore be it RESOLVED, on recommendation of the Public Safety Building Space Study, Budget and Personnel and Capital Program Committees, That the Finance Director is hereby directed to establish a capital project in the amount of $150,000 with funds being made available from the Contingent Fund, RESOLVED, further, That the County Administrator is hereby directed to execute an agreement with LaBella Associates, P.C. of Rochester, New York in an amount not to exceed $121,920, RESOLVED, further, That the County Administrator is hereby authorized to execute change orders up to $28,080. SEQR ACTION: TYPE II -20 RESOLUTION NO. 246 - AUTHORIZATION TO ACCEPT AN AWARD OF A GRANT FROM THE NEW YORK STATE OFFICE OF CHILDREN AND FAMILY SERVICES MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, the Deputy County Administrator for Criminal Justice has been notified of a grant award from the New York State Office of Children and Family Services in the amount of $30,000 for a Multidisciplinary Team Building initiative to enhance the coordination of community agencies regarding a child's sudden unexpected death and near fatality through development of protocols, training, creation of a core team for investigations, creation of a case review team, and addressing community needs for statistics on these cases, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County Administrator or designee execute all contracts related to this award, 289 October 6, 1998 RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1998: BUDGET ADJUSTMENT Revenue A3993.43389 State Aid $30,000 Appropriation A3883.51000 Payroll* $ 2,624 .58800 Fringes* $ 703 .54442 Professional Services $26,673 * Bookkeeper Expenses SEQR ACTION: TYPE II -20 RESOLUTION NO. 247 - AUTHORIZATION TO ACCEPT AN AWARD OF A GRANT FROM THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS MOVED by Mr. Meskill, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. Mr. Benjamin, Deputy County Administrator for Criminal Justice, thanked Marie Mauboussin for her hard work in this area. WHEREAS, the Deputy County Administrator for Criminal Justice has been notified of a grant award from the United States Department of Justice, Office of Justice Programs, under the Violence Against Women Act in the amount of $529,483 as a continuation and an enhancement in encouraging the treatment of domestic violence as a serious violation of criminal law, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County Administrator or designee execute all contracts related to this award, RESOLVED, further, That the Director of Finance is directed to make the following adjustment to his books for 1998: BUDGET ADJUSTMENT Revenue A3994.44389 Federal Aid $529,483 Appropriation A3994.51000. Payroll $ 52,500 .58800 Fringes $ 13,125 .52206 Computer Equipment $ 12,500 .52230 Computer Software $ 1,500 .54303 Supplies $ 8,300 .54332 Books $ 2,000 .54452 Postage $ 1,000 .54330 Printing $ 3,000 .54442 Professional Services $435,558 SEQR ACTION: TYPE II -20 RESOLUTION NO. 248 - AUTHORIZATION TO ACCEPT AND AWARD OF A GRANT - PURCHASE FOUR MOBILE DATA TERMINALS - SHERIFF'S DEPARTMENT MOVED by Mr. Meskill, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Sheriff's Depai tiuent has been awarded a grant from an anonymous foundation in the amount of $11,000 for the purchase of four mobile data terminals (lap -top computers), now therefore be it 290 October 6, 1998 RESOLVED, on recommendation of the Public Safety Committee, That the County accept the grant of $11,000 to be used for the purpose of the aforementioned items, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1998: BUDGET ADJUSTMENT Revenue A3113.42770 Appropriation A3113.52222 SEQR ACTION: TYPE II -20 . Other Misc. Revenues $11,000 Computer Equipment $11,000 RESOLUTION NO. 249 - AUTHORIZATION TO ACCEPT AN AWARD OF A GRANT FROM THE UNITED STATES DEPARTMENT OF COMMERCE, NATIONAL TELECOMMUNICATIONS AND INFORMATION ADMINISTRATION AND AMENDMENT TO 1998-2002 CAPITAL PROGRAM MOVED by Mr. Meskill, seconded by Mr. Lane. Ms. Kiefer stated for the record that significant concern was expressed during the presentation on this earlier today about confidentiality, and asked how that will be addressed. Mr. Meskill said there was a similar concern when the 911 system was put on line. A non -disclosure agreement was created for that system and a structure was set up so that very few people could access the system. He said this system is based on passwords and what areas of expertise a user has. It will be designed and administered by the administration of the actual system. Mr. Meskill felt confident the design of this system will protect confidentiality. Mr. Stein also expressed concern about privacy. A voice vote resulted as follows: Ayes — 13, Noes — 0, Excused — 2 (Representatives Blanchard and Evans). RESOLUTION ADOPTED. WHEREAS, the Deputy County Administrator for Criminal Justice has been notified of a grant award from the United States Department of Commerce, National Telecommunications and Information Administration under the Telecommunications and Information Infrastructure Assistance Program in the amount of $600,000 for the period of October 1, 1998 through September 30, 2000, to create a County- wide Information Sharing Network (CIS -Net), and WHEREAS, the County is required to provide an equal or greater match of the grant funds in cash or in-kind services during the grant period noted above, and WHEREAS, the County agrees to provide a total local match of cash in the amount of $429,163 in the 1998-2002 Capital Program, and WHEREAS, an in-kind match of $173,500 will be provided by agencies participating in the network in the form of data entry ver the grant period, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Personnel Committees, That the Director of Finance is hereby authorized to create a new capital project - CIS -Net in the 1998- 2002 Capital Program: CIS -Net Federal Aid $ 600,000 Local Share $ 429,163 CIS -Net Expense Account $1,029,163 SEQR ACTION: TYPE 11-20 RESOLUTION NO. 250 - CREATION OF POSITIONS - CRIMINAL JUSTICE SERVICES (AMENDED BY RES. NO. 281 OF 11/4/98) MOVED by Mr. Meskill, seconded by Mr. Todd. It was MOVED by Ms. Kiefer to change this position to a 35 -hour week. The motion died for lack of a second. A voice vote on the resolution 291 October 6, 1998 resulted as follows: Ayes — 13, Noes — 0, Excused — 2 (Representatives Blanchard and Evans). RESOLUTION ADOPTED. WHEREAS, the County has authorized the creation of a Countywide Information Sharing Network (CIS -Net) with funding through the amended 1998-2002 Capital Program, and WHEREAS, two positions need to be created in the Criminal Justice Services Office to implement this project, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That one position of Systems Administrator, labor grade L/17 (17/725), white collar, 40 hours per week, and one position of Systems Analyst/Technician, labor grade L/14 (14/637), white collar, 40 hours per week be created effective October I, 1998. SEQR ACTION: TYPE II -20 RESOLUTION NO. 251 - AMENDMENT TO RESOLUTION NO. 168 OF 1998 - CREATION OF POSITION - CRIMINAL JUSTICE SERVICES MOVED by Mr. Meskill, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 168 of 1998 created one position of Domestic Violence Prevention Coordinator, effective September 1, 1998, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That said position is a labor grade L/14 (14/346) at 35 hours per week, RESOLVED, further, That the creation and continuation of this position will be contingent upon grant funding, and no new County money is needed and the position will terminate when grant funding ceases. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Parking Committee Mr. Winch said the Parking Committee has met 48 times since August of 1997. During this time the Committee has reviewed parking for the downtown Courthouse complex. Mr. Winch distributed information on the documentation the Committee has gathered. He said the proposed resolution attempts to end the trial period, make the current system permanent, and approve the installation of gates. RESOLUTION NO. - ADOPTION OF THE PARKING PLAN FOR THE COURTHOUSE COMPLEX SUBSEQUENT TO THE TRIAL PERIOD NAMED IN RESOLUTION NO. 108 OF 1998 AND SUPERSEDING SAME MOVED by Mr. Winch, seconded by Mr. Todd. Mr, Meskill said he has serious concerns with the proposed system; however, because of time constraints during this budget season, asked that this be postponed until the end of the year. It was MOVED by Mr. Meskill, seconded by Mr. Joseph, to extend the trial period to the end of the year. A voice vote on the motion resulted as follows: Ayes — 12, Noes — 1 (Representative Winch); Excused — 2 (Representatives Blanchard and Evans). RESOLUTION ADOPTED. RESOLUTION NO. 252 - CONTINUATION OF TRIAL PARKING PLAN FOR THE COURTHOUSE COMPLEX 292 October 6, 1998 WHEREAS, the Parking Committee was charted and charged by the Leadership Council to review all parking availability and rules for employees and the public in downtown Ithaca parking lots owned and used by Tompkins County, and WHEREAS, Resolution No. 108 of 1998 implemented portions of the Parking Committee Parking Plan for the Courthouse Complex for a trial period ending October 7, 1998, on or before which date the Parking Committee and the Board of Representatives need to take additional action to regulate parking at the Courthouse Complex beyond October 7, 1998, and WHEREAS, the Parking Committee has evaluated the trial plan over that period of time and has recommended it continue on a permanent basis, now therefore be it RESOLVED, That the Board of Representatives wishes to extend the current terms of the trial period until the end of the year by which time the County Board will have reviewed the committees recommendations. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be October 8 at 9 a.m. He said a resolution appeared on the last Board agenda regarding the acceptance of the Intermunicipal Cooperation Study for Highway Services. He said he withdrew the - resolution so that Board members could have an opportunity to read the report prepared by the intern, Lara Blecher. Mr. Lane said he concluded from the report that there are opportunities for continued coordination in the highway services area that need to be pursued. RESOLUTION NO. 253 - ACCEPTANCE OF AND ACKNOWLEDGMENT OF APPRECIATION FOR HIGHWAY SURVEY REPORT MOVED by Mr. Lane, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the Planning and Intermunicipal Coordination Committee of the Board of Representatives hired an intern to gather and compile data, and WHEREAS, this Intern, Lara Blecher, prepared and disseminated a survey to, and collected responses from, the 16 municipalities to compile a report entitled, "Highway Survey Report", now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the "Highway Survey Report" is accepted, RESOLVED, further, That the work of Ms. Blecher is appreciated and acknowledged. SEQR ACTION: TYPE 11-20 Recess Chair Mink declared a recess from 7: 30 p.m. to 7:40 p.m. Report from the Health, Human Services, and Education Committee Mr. Proto, Chairman, reported at the Committee's last meeting time was spent reviewing departmental budget proposals and cost savers. Mr. Proto said the next meeting will be October 22. At that meeting the Committee will discuss the Fair Wage Study. 293 October 6, 1998 Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on October 1 and business conducted at the meeting is reflected in the resolutions that appear on the agenda. RESOLUTION NO. 254 - AUDIT OF FINAL PAYMENT - BUILDING C IMPROVEMENT - LOUIS N. PICCIANO & SON, INC. MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Louis N. Picciano & Son, Inc., has completed their HVAC contract for the Building C Improvement project, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount L. N. Picciano & Son 6 (Final) HB1601.16.43 $16,090.20 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HC1602.59239 - 16.43. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 255 - AUDIT OF FINAL PAYMENT - BUILDING C IMPROVEMENT - NELSON ELECTRICAL CONTRACTING CORP. (NELCORP) MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, Nelson Electrical Contracting Corp. (NELCORP) has completed their electrical contract for the 13uilding C Improvement project, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives; Vendor NELCORP Payment Request 6 (Final) Account No. Amount 11131601.16.43 $6,440.50 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. H131601.59239 - 16.43. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 256 - AUDIT OF FINAL PAYMENT - HUMAN SERVICES BUILDING - NELSON ELECTRICAL CONTRACTING CORP. (NELCORP) MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, Nelson Electrical Contracting Corp. (NELCORP) has completed their electrical contract for the Human Services Building project, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: 294 Vendor NELCORP October 6, 1998 Payment Reouest 15 (Final) Account No. Amount HC1602.16.20 $17,072.00 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HC1602.59239 - 16.20. SEQR ACTION: TYPE II -20 RESOLUTION NO. 257 - AUTHORIZATION TO EXECUTE A CONTRACT WITH HUNT ENGINEERS AND ARCHITECTS FOR DESIGN OF NORTH TRIPHAMMER ROAD AND BRIDGE (BIN 3314360) OVER GULF CREEK MOVED by Mr. Todd, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. Mr. Meskill asked if the County will be fronting the money for this project and Mr. Squires said yes. WHEREAS, Resolution Nos. 165 and 167 of 1997 authorized Agreements between Tompkins County and the New York State Department of Transportation (NYSDOT) for the design phase of reconstruction of North Triphammer Road, CR122, between New York State Route 34B and the Village of Lansing in the Town of Lansing, including replacement of the bridge over Gulf Creek, and WHEREAS, the Public Works Department sought and was granted permission from NYSDOT to administer the project locally, and WHEREAS, the County Public Works Depai tuient and NYSDOT have evaluated the qualifications of twelve (12) design firms that responded to a Request for Qualifications dated October, 1997, and WHEREAS, the NYSDOT has reviewed and authorized a draft consultant agreement for the project, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator or designee be and hereby is authorized and directed to execute a contract between the County of Tompkins and Hunt Engineers and Architects of 185 East Corning Road, Corning, New York for scoping and design (NYSDOT Phases I-IV) of the referenced project for an amount not to exceed $171,400, RESOLVED, further, That the County Commissioner of Public works or designee be and hereby is authorized and directed to execute supplemental agreements with Hunt Engineers and Architects when the scope of final design and construction engineering services can be more clearly defined for amounts • not to exceed those authorized by Resolution Nos. 165 and 167 of 1997 for this work. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 258 - AUTHORIZING A PUBLIC HEARING - LEASE AGREEMENTS WITH AVIS AND HERTZ RENTAL CARS - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Ms. Kiefer. Mr. Meskill was assured by Mr. Todd that prior to the hearing the Board will have an opportunity to view a summary of the lease agreement and terms of the contract. A voice vote on the resolution resulted as follows: Ayes — 13, Noes — 0, Excused — 2 (Representatives Blanchard and Evans). RESOLUTION ADOPTED. WHEREAS, the five-year lease agreements with AVIS RENT A CAR SYSTEM, INC. (AVIS) and BARRETT DRIV-UR-SELF d/b/a HERTZ CAR RENTAL (HERTZ) expire on the 31" day of December, 1998, and WHEREAS, AVIS and HERTZ have expressed an interest in renewing their contracts for a further five year period, and 295 October 6, 1998 WHEREAS, the airport has four (4) vacant positions for rental car agencies and can accommodate other interested companies that wish to conduct a rental car business from the airport terminal building, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That a public hearing be held by the Board of Representatives on Tuesday, October 20, 1998, at 5:30 o'clock in the evening thereof at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York concerning lease agreements with AVIS and HERTZ at the Tompkins County Airport. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE II -20 RESOLUTION NO. 259 - COUNTY RESPONSIBILITY FOR TOWN BRIDGES ON TOWN ROADS AND VILLAGE STREETS MOVED by Mr. Todd, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 43 of 1946 directed, "...the County take over all bridges having a span of twenty-five feet or over which are on town highways...", and WHEREAS, some bridges having a span of twenty-five feet or over were built to replace culverts on town highways since 1946 without the foreknowledge and approval of the County Superintendent of Highways (i.e., Commissioner of Public Works), and WHEREAS, such post -1946 bridges have been routinely maintained by the County Public Works Department in accordance with Resolution No. 43 of 1946, and WHEREAS, it continues to be in the County's best interest for the County Superintendent to supervise maintenance and preservation of bridge structural components on town roads and village streets, and WHEREAS, other bridges having a span of twenty-five feet or over may have been or in the future be proposed or built to replace lesser -span structures on town roads or village streets, and WHEREAS, it has become necessary to clarify Resolution No. 43 of 1946 by designating the bridges for which Tompkins County will have responsible charge, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That Resolution No. 43 of 1946 be and hereby is amended to include the following list of existing bridges, which represents each and every location (65) to which said Resolution applies as of July 1, 1998: Bridge ID No. Road Name Crossing Municipality 3209710 Blackman Hill Road W. Branch Owego Creek Town of Caroline 3209720 Middaugh Road Six Mile Creek Town of Caroline 3209730 Banks Road Six Mile Creek Town of Caroline 3209740 Creamery Road Six Mile Creek Town of Caroline 3209760 Buffalo Road Six Mile Creek Town of Caroline 3209780 West Malloryville Road Fall Creek Town of Dryden 3209790 Red Mill Road Fall Creek Town of Dryden 3209800 Freese Road Fall Creek Town of Dryden 3209810 Southworth Road Virgil Creek Town of Dryden 3209820 West Lake Road Dryden Lake Outlet Town of Dryden 3209830 George Road Virgil Creek Town of Dryden 3209850 Herman Road Fall Creek Town of Dryden 3209860 Mill Street Fall Creek Town of Dryden 3209870 Pinckney Road Fall Creek Town of Dryden 3209880 Game Farm Road Cascadilla Creek Town of Dryden 3209890 Dodge Road Cascadilla Creek Town of Dryden 296 3209900 3209910 3209920 3209930 3209940 3209950 3209970 3209980 3209990 3210000 3210010 3210020 3210030 1050270 3047440 3047450 3210050 3210060 3314300 3210070 3210080 3210090 3210100 3210110 3210120 3210130 3263110 3314340 2210140 3210150 3210160 3210180 3210200 3210210 3366810 2210240 3210250 3210270 2263100 3210280 3210290 3210300 3210310 3210320 3210330 2263090 3210340 3210350 3210360 Genung Road German Cross Road Springhouse Road Harvey Hill Road East Enfield Center Road Hines Road Walpole Road Old Stage Road Old Stage Road Stevens Road Cemetery Lane Davis Road Elm Street Ext. West King Road Forest Home Drive Forest Home Drive Town Line Road Burns Road Renwick Drive Buck Road Brown Hill Road Dug Road Salmon Creek Road Salmon Creek Road Salmon Creek Road Lockerby Hill Road Salmon Creek Road Myers Road Shelter Valley Road Shelter Valley Road Jim Brown Road Morrell Road Carter Creek Road Covered Bridge St. Connecticut Hill Road Durling Road Seneca Road Brook Road Lewis Street East Lake Road Mill Street Mill Street Ferguson Road Johnson Street Freeeville-McLean Road Cortland Street Spring Street Lake Street Cemetery Road October 6, 1998 Cascadilla Creek Six Mile Creek Virgil Creek Enfield Creek Tributary Enfield Creek Enfield Creek Owasco Inlet Webster Brook Fall Creek Owasco Inlet Fall Creek Fall Creek Fall Creek Buttermilk Creek Fall Creek Fall Creek Lick Brook Six Mile Creek Pleasant Grove Brook Salmon Creek Tributary Tributary Locke Creek • Salmon Creek Salmon Creek Locke Creek Salmon Creek Salmon Creek Salmon. Creek Tributary Salmon Creek W. Branch Cayuga Inlet Cayuga Inlet Cayuga Inlet Pony Hollow Creek Carter Creek W. Branch Cayuga Inlet Carter Creek S. Branch Taughannock C Boardman Creek Taughannock Creek Egypt Creek Virgil Creek Virgil Creek Dryden Lake Outlet Dryden Lake Outlet Virgil Creek Fall Creek Owasco Inlet Owaco Inlet Trumansburg Creek Trumansburg Creek Town of Dryden Town of Dryden Town of Dryden Town of Enfield Town of Enfield Town of Enfield Town of Groton Town of Groton Town of Groton Town of Groton Town of Groton Town of Groton Town of Groton Town of Ithaca Town of Ithaca Town of Ithaca Town of Ithaca Town of Ithaca Town of Ithaca Town of Lansing Town of Lansing Town of Lansing Town of Lansing Town of Lansing Town of Lansing Town of Lansing Town of Lansing Town of Lansing Town of Newfield Town of Newfield Town of Newfield Town of Newfield Town of Newfield Town of Newfield Town of Newfield Town of Ulysses Town of Ulysses Town of Ulysses Village of Dryden Village of Dryden Village of Dryden Village of Dryden Village of Dryden Village of Freeville Village of Freeville • Village of Groton Village of Groton Village of Trumansburg Village of Trumansburg RESOLVED, further, That no bridges shall be added to the aforesaid list without a recommendation of the County. Superintendent of Highways and an authorizing resolution by the County Board of Representatives, 297 October 6, 1998 RESOLVED, further, That if any bridge on the aforesaid list is reconstructed so that the new crossing has a span of less than twenty-five feet, upon recommendation of the County Superintendent of Highways in concert with the Town or Village Board it shall be deleted from the list by resolution of the . County Board of Representatives, RESOLVED, further, That the nature and extent of County responsibilities for any individual bridge on the aforesaid list shall be as established in Resolution No. 43 of 1946 for the purpose of maintaining and preserving the same under the supervision of the County Superintendent of Highways unless other wise defined by inter -municipal agreement or memorandum of understanding, RESOLVED, further, That a certified copy of this resolution be sent to all municipalities in the County to which it applies. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(sl from the Economic and Workforce Development Committee Mr. Lane, Vice Chairman, reported the Committee met briefly before this meeting to approve the resolution that has been added to the agenda; a copy of the proposal has been distributed to all Board members. RESOLUTION NO. 260 - CREATION OF PROGRAM—WORKFORCE DEVELOPMENT CENTER -AND CREATION OF POSITIONS -ADMINISTRATION MOVED by Mr. Lane, seconded by Mr. Stein, and unanimously adopted by voice vote by members present. Ms. Kiefer noted the budget calls for one-time County funding and asked if the position would be added tot he target budget for next year; Mr. Lane and Mr. Benjamin both said it is hoped and expected that the Center will become self-sufficient. WHEREAS, Tompkins County has created and supported several initiatives in support of economic development, welfare to work, and workforce development, and WHEREAS, Tompkins County wishes to provide better coordination of these efforts to maximize results, cooperation and access to funding opportunities which includes re-establishing its ability to locally provide for its J IPA responsibilities, and WHEREAS, a proposal and budget has been submitted and approved by the Economic and Workforce Development Committee for a Workforce Development Center Initiative, and WHEREAS, the Economic and Workforce Development Committee has determined that any additional revenues needed for the expenses of the Workforce Development Center not covered by grants and other revenue sources should come from the Industrial Development Account, and WHEREAS, Tompkins County had previously established a position of Employment and Training Director H and had previously discontinued funding for the position in 1991 when the Broome County Employment and Training Office was contracted with to provide the JTPA function for Tompkins County, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That a Workforce Development Center office be established and be responsible to improve the communication, coordination and efficiency of the County's various workforce development efforts, and RESOLVED, further, That this resolution is contingent on the Tompkins County Industrial Development Agency providing funding for the above said expenses not covered by grants and other revenue sources, RESOLVED, further, That one position of Employment & Training Director II, labor grade P/16 (16/740), 35 hours per week, and one position of Account Clerk Typist, labor grade F/6 (6/513) 35 hours per week, be created in the Workforce Development Center. SEQR ACTION: TYPE 11-20 298 October 6, 1998 Report and Presentation of Resolution(s) from the Budeet and Personnel Committee Mr. Joseph, Chairman, had no report. RESOLUTION NO. 261- DESIGNATION OF COST SAVERS -1999 BUDGET MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, this Board on June 6, 1995, adopted recommendations of the Budget Review Task Force of the Budget and Fiscal Policy Committee with respect to the criteria for Cost Savers and with respect to the consequences of that status, and WHEREAS, to be designated a Cost Saver a budgeting unit or a program must meet all of the following criteria: 1. Only an entire program or budgeting unit may be designated; 2. The budgeting unit or program must provide services funded by general revenues or by the Solid Waste Annual Fee; 3. By providing those services, the budgeting unit or program must clearly reduce County spending in the County budgeting unit(s), or increase revenue to the general fund or to the Solid Waste Fund; 4. The amount of savings or increased revenues must equal or exceed the total amount of general revenues or Solid Waste Annual Fee revenues of the entire designated program or budgeting unit; 5. The savings from providing the proposed services must be achieved within the same fiscal year or within the following two (2) fiscal years; 6. A reduction in services in the designated budgeting unit or program would result in a net increase in costs to Tompkins County; and WHEREAS, budget makers have requested Cost Saver designation for various programs and these have been recommended upon by the Budget and Personnel Committee, now therefore be it RESOLVED, on recommendation of the Public Safety, the Health, Human Services and Education, and the Budget and the Personnel Committees, That the following programs of County government are hereby designated to be Cost Savers for the 1999 budget: Offender Aid & Restoration (OAR) - Bail Program Alternatives to Incarceration Probation Department - Service Work Alternative Program (SWAP) Probation Department - Reduce Incarceration Community Service Probation Department - Pre -Trial Release Program Probation Department - Ithaca City Court Drug Court Independent Living (COFA) - Non -Medical In -Home Services (EISEP) SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 262 - FISCAL TARGET ADJUSTMENT FOR 1999 - EARLY RETIREMENT INCENTIVE - PUBLIC HEALTH AND MENTAL HEALTH MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 166 of 1998 authorized an Early Retirement Incentive to eligible employees, and 299 October 6, 1998 WHEREAS, employees in the Public Health and Mental Health Departments have been authorized by the Board to participate in the Incentive Plan, now therefore be it RESOLVED, on recommendation of the Health, Human Services, and Education and Budget and Personnel Committees, That the Fiscal Targets for the Public Health and Mental Health Departments be reduced as follows: Mental Health $4,690 Public Health $1,273 SEQR ACTION: TYPE I1-20 RESOLUTION NO. 263 - A RESOLUTION OF THE COUNTY BOARD OF REPRESENTATIVES OF THE COUNTY OF TOMPKINS, NEW YORK, AUTHORIZING A TEMPORARY ADVANCE OF NOT EXCEEDING $500,000 TO THE TOMPKINS-CORTLAND COMMUNITY COLLEGE FUND PURSUANT TO SECTION 9-A OF THE GENERAL MUNICIPAL LAW MOVED by Mr. Joseph, seconded by Mr. Winch. Ms. Kiefer asked if the County receives any interest on this money and was told no. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Blanchard and Evans). RESOLUTION ADOPTED. WHEREAS, the SUNY Board of Trustees has for the second consecutive year failed to approve state aid for Tompkins Cortland Community College at the beginning of the academic year, and WHEREAS, the delay of state aid scheduled for September impairs the ability to Tompkins Cortland Community College to pay on-going expenses such as payroll, utilities, and supplies, and WHEREAS, to avoid default of its financial obligations it is necessary to turn to the sponsoring counties to advance funds due from SUNY, and WHEREAS, an advance of funds because causes delays by SUNY is another form of unfunded mandate which increases the local tax burden, now therefore be it RESOLVED, by the Board of Representatives of the County of Tompkins, New York, as follows: Section 1. Pursuant to Section 9-a of the General Municipal Law, there are hereby authorized to be advanced not exceeding $500,000 surplus funds of the County of Tompkins, New York, to the Tompkins Cortland Community College fund, PROVIDED, HOWEVER, that the amount of such monies ultimately to be advanced shall not exceed said County's share as established by any formula fixed by the Education Law or any other applicable law of the State of New York. Section 2. A record of such advance shall be kept in accordance with the provisions of Section 9-a of the General Municipal Law and the monies so temporarily advanced shall be repaid in accordance with the provisions of Section 9-a of the General Municipal Law. Section 3. The County Finance Director is hereby authorized and empowered to take all necessary steps to implement the intent of this resolution within the limitations prescribed by this resolution. Section 4. This resolution shall take effect immediately. SEQR ACTION: TYPE II -20 Report from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, announced that the meeting scheduled for October 13 has been cancelled. Report from the Electric Power Committee Mr. Stein, Chairman, reported the Committee is in the first phase of the aggregation process and said he has distributed copies to Board members of the letters that have been sent out. Mr. Stein said the 300 October 6, 1998 first phase asks a select group of participants selected by the agreement with NYSEG and the Public Service Commission to respond at no cost or commitment to them, that they are interested in participating. The last date for those individuals to respond is October 22. In addition to sending out letters, public-service announcements have been prepared and will be going on the radio in the next couple of days. A newspaper ad will also be prepared to further advertise this and is an attempt to reach those small businesses that received letters from NYSEG telling them they can go out on the marketplace. These businesses are still unknown to the Committee. Mr. Stein provided an update on the amount of forms that have been returned to the County. A total of 5,500 letters that have been sent out and 830 have been returned. He said the Committee has also been working with the Landlord's Association and the Chamber of Commerce to include them in the aggregation for natural gas purposes only. Report from the Leadership Council Ms. Mink, Chair, had no report. Approval of Minutes of September 15 and 28, 1998 It was MOVED by Mr. Winch, seconded by Mr. Meskill, to approve the minutes of September 15 and 28, 1998. It was MOVED by Ms. Kiefer, seconded by Mr. Joseph, to approve the amendments proposed by Ms. Kiefer. The amendments were approved by voice vote. A voice vote on the minutes as amended resulted as follows: Ayes - 10, Noes - 3 (Representatives Meskill, Totman, and Winch); Excused - 2 (Representatives Blanchard and Evans). MINUTES APPROVED. Recess Chair Mink declared recess from 8:12 p.m. to 8:15 p.m. Executive Session It was MOVED by Mr. Proto, seconded by Mrs. Schuler, to enter into executive session at 8:15 p.m. to discuss personnel matters. The meeting returned to open session at 9:00 p.m. Adjournment On motion the meeting adjourned at 9:00 p.m. 301 October 20, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:30 p.m. Roll Call of Members and Pledge of Allegiance to the Flag Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Public Hearing - Lease Agreements with AVIS and HERTZ at the Tompkins County Airport Chair Mink called the public hearing to order at 5:32 p.m. concerning lease agreements with AVIS and HERTZ at the Tompkins County Airport. No member of the public wished to speak. The public hearing was declared closed at 5:32 p.m. Privilege of the Floor by the Public Ellice Pappas, human services worker, said she represents those who work with mentally ill and disabled individuals in Tompkins County. She thanked the Board for approving fair wage proposal. Judith Van Allen, Ithaca resident and former human services worker, thanked the Board for the funding that has passed so far in the budget process for the fair wage proposal. Fay Gougakis, City of Ithaca, said she is very concerned by the Board's recent decision to move the Public Library to the former Woolworth building. She asked that the Board rethink its decision because she feels this move will destroy downtown. Yarrow Nelson, Ithaca, asked that the Board carefully scrutinize the plan that is related to the presentation this evening concerning the corrimunications system capital project and proposed cellular communication towers. He said he hopes the Board will choose the alternative that will have the least impact. Privilege of the Floor by Board Members Ms. Davis, District No. 2 Representative, announced nominations are being accepted for the Annual Human Rights Awards to be presented at a banquet on November 21. The theme of the banquet this year is "Think Globally, Act Locally." Anyone needing further information should contact the Human Rights Department. Mr. Meskill, District No. 15 Representative, responded to the comments made by the gentleman under Privilege of the Floor. He said different options are being looked at including co -locating cellular phones on County towers or co -locating County things on cellular towers. He gave assurance that several ideas are being explored and the best options will be incorporated into the plan. Mr. Lane, District No. 14 Representative, reported that the ceremony held last weekend for the Donald H. Crispell Flood Control Project went very well and was well -attended. Mr. Lane expressed his appreciation to Congressmen Hinchey and Walsh, Senator Seward, and Assemblyman Luster for being in attendance. He also thanked Representatives Winch, Kiefer, Totman, and Todd for attending. Mr. Lane said the residents of Dryden are very thankful to the County for taking the lead in this project. 302 October 20, 1998 Presentation - Communications System Update Capital Project Jack Miller, Fire, Disaster and EMS Coordinator, said during the last four years they have looked at upgrading the current system. Early proposals were very expensive and did not offer any great improvement to the communications system as a whole for the County. They went back and started to look at other options, including a community-based system rather than an individual system. There are currently 65 individual systems throughout the County in local governments. Mr. Miller said they have met with towns, villages, fire departments, police agencies, and others to discuss this system and to gain input. Mr. Miller introduced James Lepore, Advanced Systems Manager for Motorrolla. Mr. Lepore provided the Board with a description of the proposed capital project for the County's Communications System. A copy of the proposal and the Communications Needs Assessment Review for a 800 MHz and Digital Microwave Radio System prepared by Dutch Hill Tower Antenna Systems, Inc. of Syracuse, New York is on file in the Board Office. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote the following resolution(s) were added to the agenda: Authorization of Agreement Between Tompkins Cortland Community College, Tompkins County and Cortland County (the Local Sponsors)and the Dormitory Authority of the State of New York Reducing the Standard Work Week for Senior Welfare Fraud Investigator to 35 Hours - Department of Social Services Urging an Increase in Market Rate Funding for Child Care Providers Rescission of Resolution No. 217 of 1998 - Budget Adjustments - Various Depaikuents Establishing a Unit Charge for the 1999 Solid Waste Annual Fee Approval of Tompkins Cortland Community College Faculty Association Agreement Approval of Tompkins Cortland Community College Professional Administrators Association Agreement Chair's Report and Appointment(s) Ms. Mink had no report or appointment(s). Report from the County Administrator Mr. Erb said he has been bringing himself up to speed on County functions and procedures. He said the County budget process has raised issues that include computer acquisition, studying methods of funding future major purchases by departments, long-term maintenance of buildings, and clarification of County bridges program. He said his ultimate goal is to provide a stable tax rate to the residents of Tompkins County. Mr. Erb said he is very appreciative of the support he has received since he assumed the position. Report from the County Attorney Mr. Theisen reported there is still ongoing litigation by Mahlon Perkins relating to the Virgil Creek Darn project. Report from the Finance Director Mr. Squires distributed a sales tax report. He said even though receipts are down from last year, it is on track. He said some investments were renewed last week. At that time they were invested at 5.3 percent for thirty days. Today the rate went down to 4.9 percent, which is the biggest shift he has 303 October 20, 1998 seen in at least a year and a half. He noted New York State auditors have arrived and will be going through the Health Department's State Aid claims from 1993 through 1997. Mr. Meskill was temporarily out of the room. Appointment(s) Approved Under the Consent Agenda It was MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the following appointments under the Consent Agenda: Tompkins Cortland Community College Board of Trustees Nicholas Wharton - Term expiration June 30, 2007 Regional Forest Practice Board Thomas Gerow - Land Owner Representative - Term expiration December 31, 2000 Office for the Aging Advisory Board Stephen Griffin - Term expiration December 31, 2001 Mental Health Subcommittee Adrienne Lutz - Community Member Representative - Term expiration December 31, 1999 Substance Abuse Subcommittee Robin Swartwood - Community Member Representative - Term expiration December 31, 1998 Community Mental Health Services Board Sunny Bat -or - Tenn expiration December 31, 2001 Report from the Health, Human Services, and Education Committee Mr. Prato, Chairman, reported the next meeting will be held on November 19 at 1:30 p.m.. He said at the last Expanded Budget and Personnel Committee meeting he asked Bart DeLuca, Commissioner of Mental Health, to prepare a report on what the effect would be of $202,000 funding level that has been proposed. Upon receipt that report will be distributed to all Board members. Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported the Committee met on October 15, and business of that meeting is reflected on the agenda. The next meeting will be November 5 at 9 a.m. RESOLUTION NO. 264 - AUTHORIZING LEASE AGREEMENTS WITH AVIS AND HERTZ RENTAL CARS - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. (Representative Meskill was temporarily out of the room). WHEREAS, AVIS Rent-A-Car System, Inc. (AVIS) and Barrett Driv-Ur-Self, Inc. d/b/a I-IERTZ (HERTZ) have existing five-year agreements to operate rental car facilities at the Tompkins County Airport and said agreements are due to expire on December 31, 1998, and WHEREAS, both AVIS and HERTZ have indicated a desire to renew said agreements for another five-year term from January 1, 1999 until December 31, 2003 with terms similar to the existing agreements, and WHEREAS, the County reserves the right to sign an agreement with other rental car companies during that five-year period, using terms the same as, or similar to, those agreed with AVIS and HERTZ, 304 October 20, 1998 and utilizing existing spare capacity in the terminal building and in the terminal building's parking lots, and WHEREAS, a public hearing was held before the Board of Representatives on October 20, 1998 to hear all persons interested in the leasing of rental car space at the Tompkins County Airport, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the county Administrator be and hereby is authorized to sign agreements with AVIS AND HERTZ to conduct rental car businesses at the Tompkins County Airport for the period January 1, 1999 through December 31, 2003. SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 265 - AUTHORIZING AN AGREEMENT FOR DESIGN OF THE PARALLEL TAXIWAY RELOCATION AND AN AIRPORT PAVEMENT MANAGEMENT SYSTEM - TOMPKINS COUNTY AIRPORT MOVED by Mr. Todd, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. (Representative Meskill was temporarily out of the room). WHEREAS, the approved Airport Master Plan shows planned construction of a parallel taxiway relocation for 1999, in accordance with Federal Aviation Administration (FAA) design criteria, and WHEREAS, design of said parallel taxiway relocation together with a mandated-. Airport Pavement Management System (APMS) has been scheduled for the winter season so as to allow construction to take place as early as possible next year, and WHEREAS, in accordance with FAA procedures, an Independent Fee Estimate (IEE) was conducted by McFarland -Johnson Engineers of Binghamton to verify that the fee charged for these design services was fair, reasonable and in keeping with industry standards, and WHEREAS, the consultants' fee is within ten percent of the IFE and is, therefore, acceptable to the FAA, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be and hereby is authorized to execute an agreement with C & S Engineers, Inc. to provide design and administrative services for the parallel taxiway extension and the Airport Pavement Management System, for a fee not to exceed $115,430, RESOLVED, further, That the budget for said design project is as follows: FAA Share (90%) Account No. 5610.4592 $103,887.00 NYSDOT Share (5%) Account No. 5610.3592 5,771.50 Local Share (5%) Account No. 5610.5031 5 771.50 Total Account No. HT5610.9239 $115,430.00 RESOLVED, further, That the Finance Director is hereby authorized to advance monies for these services until reimbursement is received from the FAA and NYSDOT. SEQR ACTION: TYPE II -20 RESOLUTION NO. 266 - ESTABLISHING A UNIT CHARGE FOR THE 1999 SOLID WASTE ANNUAL FEE MOVED by Mr. Todd, seconded by Mr. Totman. Representative Meskill returned to the room. It was MOVED by Ms. Kiefer to amend the Annual Fee to $52. MOTION DIED DUE TO LACK OF A SECOND. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Proto). RESOLUTION ADOPTED. 305 October 20, 1998 WHEREAS, a reduction in the unit charge for the 1999 Solid Waste Annual Fee has been recommended by the Public Works Committee, now therefore be it RESOLVED, on recommendation of the Public Works and Budget and Personnel Committees, That the Unit Charge for the 1999 Solid Waste Annual Fee be established at $51.00 per billing unit, which is a decrease from the 1998 Fee of $53.00 per billing unit. ATTACHMENT A: SCHEDULE OF RATES PROPERTY CLASS CODE 'USED AS' (A) Single family residences Mobile Homes Churches 210,240,241,242,250,280 270,271,416 Unit Charge: One billing unit per Church or living unit Z32 (B) Two-family residences and other residences with two living units All 220's Unit Charges: Two billing units, except if verified as owner occupied and used as a single unit, the charge is one billing unit. (C) Multi -unit residences 3 or more units Apartments Rooming houses: 418 2.5 beds = 1 billing unit Unit Charges: One billing unit per living unit 230's A01 - A07 (D) Colleges: All tax exempt parcels owned by the colleges Unit Charges: Tompkins Cortland Community College Cornell University Ithaca College BOCES Total Colleges: $220,683.66 (E) Recreation and Warehouse (except row storage) Unit Charges: $0.018/sq.ft. A11 K's, Z01 -Z11, Z19 -Z26, F01 - F04, F06, F07,F08 F10, F11 306 October 20, 1998 (F) Wholly Exempt Homes for the Aged 633 Wholly Exempt Other HealthCare Facilities 642 Unit Charges: $0.017/sq.ft. (G) All other All property classes and 'used as' codes not listed elsewhere in a specific category Unit Charges: $0.036/sq.ft. (B) Seasonal Residences 260 Property must be classified as a seasonal residence by the Tompkins County Assessment Dept. Unit Charge: One-half (1/2) billing units per living unit. (I) No fee assessed: Row storage Non -contributive area Local government - all tax exempt parcels owned by the city, towns, villages, and county within Tompkins County. F05 Z98 SEQR ACTION: TYPE 1I-20 RESOLUTION NO. 267 - RESCISSION OF RESOLUTION NO. 217 OF 1998 - BUDGET ADJUSTMENTS - VARIOUS DEPARTMENTS MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Resolution Nos. 217 and 242 of 1998 adopted budget adjustments for Highway (#55) and Office for the Aging (#50), and WHEREAS, Resolution No. 217 of 1998 should be rescinded to avoid the same two adjustments being made, now therefore be it RESOLVED, That Resolution No. 217 of 1998 is hereby rescinded. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the Committee met on October 14 and most of the business conducted at that meeting is reflected on the agenda. She reported the Committee authorized TCAT to go to bid for a bus lift, four small rural transit busses, and a shop truck. The Committee will act on awarding that bid at the December meeting. Ms. Blanchard also reported she has received a multi -page package from Mary Pat Dolan, Commissioner of Social Services, in response to questions that were raised at the July meeting. 307 October 20, 1998 RESOLUTION NO. 268 - AUTHORIZATION TO EXECUTE AN AGREEMENT WITH THE CITY OF ITHACA FOR PURPOSES OF DOWNTOWN BUSINESS IMPROVEMENT DISTRICT (BID) MOVED by Ms. Blanchard, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, the Ithaca Downtown Business Improvement District (BID) will provide programs and services that will benefit all property owners and tenants within its boundaries, and WHEREAS, Tompkins County is a property owner within the boundaries of the Ithaca Downtown BID, and WHEREAS, the BID program of services, including business retention and development, retail marketing, and promotion, are ones that will potentially benefit the County by expanding the sales and property tax base, and WHEREAS, the County is committed to the BID concept as a vehicle that establishes the partnership between the private and public sectors so essential to a successful economic development program, and WHEREAS, on the basis of an opinion issued by the State of New York Office of Real Property Tax Services stating that the enabling legislation for BIDs did not intend to impose financial liability regarding the BID assessment on tax exempt properties, these properties have been excluded from the BID assessment, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County be authorized to execute an agreement with the City of Ithaca in an amount not to exceed $5,980 for the services described in the BID Plan dated July 1, 1996, for the year 1998, funds available in the Planning Department budget, RESOLVED, further, That the County Administrator or his designee be authorized to execute such an agreement. SEQR ACTION: TYPE II -20 RESOLUTION NO. 269 - DESIGNATION OF COST SAVERS -1999 BUDGET MOVED by Ms. Blanchard, seconded by Mr. Stein. Ms. Kiefer said she read the material she was given and although it makes sense in a general way, there is not the dollar demonstration that is required of depaitments. She said for this reason she will vote no on the resolution. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, Resolution No. 261 of 1998 established Cost Savers for the 1999 Budget, and WHEREAS, an Agency was inadvertently left off of said resolution, and WHEREAS, this Board on June 6, 1995, adopted recommendations of the Budget. Review Task Force of the Budget and Fiscal Policy Committee with respect to the criteria for Cost Savers and with respect to the consequences of that status, and WHEREAS, to be designated a Cost Saver a budgeting unit or a program must meet all of the following criteria: 1. Only an entire program or budgeting unit may be designated; 2. The budgeting unit or program must provide services funded by general revenues or Solid Waste Annual Fee; 3. By providing those services, the budgeting unit or program must clearly reduce County spending in the County budgeting unit(s), or increase revenue to the general fund or to the Solid Waste Fund; 4. The amount of savings or increased revenues must equal or exceed the total amount of general revenues or Solid Waste Annual Fee revenues of the entire designated program or budgeting unit; 5. The savings from providing the proposed services must be achieved within the same fiscal year or within the following two (2) fiscal years; 308 October 20, 1998 6. A reduction in services in the designated budgeting unit or program would result in a net increase in costs to Tompkins County; and WHEREAS, budget makers have requested Cost Saver designation for various programs and these have been recommended upon by the Budget and Personnel Committee, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development and Budget and Personnel Committees, That the following programs of County government are hereby added as designated Cost Savers for the 1999 budget: Tompkins County Area Development SEQR ACTION: TYPE II -20 RESOLUTION NO. 270 - REDUCING THE STANDARD WORK WEEK FOR SENIOR WELFARE FRAUD INVESTIGATOR TO 35 HOURS - DEPARTMENT OF SOCIAL SERVICES MOVED by Ms. Blanchard, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, recent staffing changes in the Department of Social Services' Welfare Fraud Investigation Unit have provided an opportunity for redistribution of work assignments, and WHEREAS, said redistribution has resulted in fewer hours being required each week to execute the responsibilities now allocated to the single -incumbent Senior Welfare Fraud Investigator position, and WHEREAS, changes in standard work hours require the approval of the Board of Representatives, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the standard work week for Senior Welfare Fraud Investigator be reduced from 40 to 35 hours. SEQR ACTION: TYPE II -20 RESOLUTION NO. 271 - URGING AN INCREASE IN MARKET RATE FUNDING FOR CHILD CARE MOVED by Ms. Blanchard, seconded by Mr. Meskill. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Todd and Totman). RESOLUTION ADOPTED. WHEREAS, the availability of safe and affordable child care is an essential component of all strategies for achieving the goals of Welfare Reform, and WHEREAS, the availability of safe and affordable child care is equally important to low income working families trying to avoid public assistance, and WHEREAS, families receiving assistance and low income families should be afforded the same degree of choice in accessing quality child care alternatives as other citizens, and WHEREAS, counties rely on routine adjustments to the Market Rate schedule to ensure that subsidized children are able to secure slots in regulated and licensed facilities, and WHEREAS, the Market Rate allowances have not been adjusted for three (3) years, and WHEREAS, operators of child day care facilities, family day care homes and group family day care homes are being tremendously pressured by other parents and members of the their Board of Directors to limit or eliminate the number of slots because of the lack of adequate reimbursement, and WHEREAS, we are in danger of losing slots in these facilities, and WHEREAS, the same financial pressures exacerbate the already extremely low salaries paid to child care staff, producing excessive turnover and negative impacts on quality, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the Board of Representatives urge our New York State Assembly and Senate representatives and 309 October 20, 1998 legislative leaders to direct the Office of Children and Family Services to make immediate adjustment to the Market Rate Schedule and urge our elected officials to supply sufficient funds for this purpose. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr: Lane, Chairman, reported the Committee met on October 8 and most of the business conducted at that meeting is reflected in the resolutions that appear on the agenda. The Committee discussed some of the activities that are being looked at with the towns under intermunicipal coordination in the highway area. The Committee spoke with William Mobbs, Commissioner of Public Works, about some of the engineering initiatives and meetings that are being held with the highway superintendents regarding sharing services. Mr. Lane said a list is being prepared of some of the cooperative activities that the County and other highway departments are doing. He said the Committee spoke with Chris Brill, Buyer for the Purchasing Division, about the efforts of the Purchasing Council. There is still difficulty getting other municipalities to agree to buy a certain quantity of goods. They will continue working with municipalities that are interested and will try involve others as well. Mr. Lane reported at the request of one municipality, municipalities will now be given one of the first opportunities to buy County surplus equipment before those items are released to the public. In response to a question from Mr. Proto, Mr. Lane reported on the Committee that has been formed to look at the structure of the Environmental Management Council. The sub -committee has met twice and is looking how the EMC operates and how other EMCs are structured in other counties. RESOLUTION NO. 272 - APPROVAL OF COMMERCIAL CENTER REVITALIZATION GRANTS MOVED by Mr. Lane, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Commercial Center Revitalization Advisory Committee (Advisory Committee) was assigned responsibility for providing advice on the award of grant funds for the revitalization of rural commercial centers, and WHEREAS, the Advisory Committee has reviewed the applications for funding and has made recommendations based on the program guidelines of the Commercial Center Revitalization Program, and WHEREAS, the recommendations of the Advisory Committee are within the budget for the Commercial Center Revitalization Program, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the following project be approved: Slaterville Springs Volunteer Fire Company, Inc. (paving, accessibility, landscaping, etc.) in the amount of $3,600 RESOLVED, further, That the grant award be amended to Village of Groton (pedestrian bridge over Owasco Inlet) from $5,500 to $7,500 RESOLVED, further, That the County Administrator be authorized to execute any contracts related to these projects. SEQR ACTION: Slaterville Springs Volunteer Fire Company, Inc.: Type II -7 Village of Groton Pedestrian Bridge -Owasco Inlet: Type 1I-20* *The exact same project was reviewed in accordance with SEQR as an Unlisted Action. The increased funding in no way changes that assessment. 310 October 20, 1998 RESOLUTION NO. 273 - ACCEPTANCE OF GRANT FROM THE FINGER LAKES ASSOCIATION ON BEHALF OF THE WATER RESOURCES BOARD AND BUDGET ADJUSTMENT MOVED by Mr. Lane, seconded by Ms. Kiefer; and unanimously adopted by voice vote. WHEREAS, the New York State Legislature has appropriated $1,300,000 to fund programs under the Finger Lakes -Lake Ontario Watershed Protection Alliance to be administered through the Water Resources Board of the Finger Lakes Association, and WHEREAS, Tompkins County has received notification that it will receive $50,000 for State Fiscal Year 1998-1999 on execution of agreements between New York State and the Finger Lakes Association, and WHEREAS, transfer of funds are expected in the Fall of 1998, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That upon notification of receipt of funds from New York State, the County Administrator or designee is authorized to sign any agreements with the Finger Lakes Association related to accepting these funds, RESOLVED, further, That the following adjustments be made to the 1998 budget: REVENUES: A8022.42770 EXPENDITURES: A8022.54400 A8022.54442 SEQR ACTION: TYPE 1I-20 State Aid Program Expense Professional Services $50,000 $14,540 35,460 RESOLUTION NO. 274 - AUTHORIZATION TO CONTRACT WITH TOMPKINS COUNTY HUMAN SERVICES COALITION FOR SERVICES UNDER COLLABORATIVE COMMUNICATIONS PROJECT MOVED by Mr. Lane, seconded by Mr. Winch, and unanimously adopted by voice vote. WHEREAS, Tompkins County has shown an interest in providing computerization and automation assistance for human service agencies serving Tompkins County, and WHEREAS, Tompkins County, in conjunction with the Tompkins County Human Services Coalition, has received a $95,000 grant from the Appalachian Regional Commission (ARC) for a project to provide upgrades, networking and technical assistance for a variety of agencies, and WHEREAS, the Tompkins County Human Services Coalition will be implementing the grant in conjunction with a variety of human services agencies, and WHEREAS, the grant has been approved by the ARC, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That a multi-year contract is authorized with the Tompkins County Human Services Coalition for up to $95,000 for implementation of computerization and automation assistance for the Collaborative Communications Project outlined in the ARC grant, RESOLVED, further, That the County Administrator be authorized to sign any documents related to this contract. SEQR ACTION: TYPE I1-20 RESOLUTION NO. 275 - CREATION OF LAND PROGRAMS MANAGER - PLANNING DEPARTMENT MOVED by Mr. Lane, seconded by Ms. Blanchard. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Proto and. Todd). RESOLUTION ADOPTED. 311 October 20, 1998 WHEREAS, there is a need for a position in the Department of Planning to: 1. Develop recommendations on proposed developments and plans under GML Section 239 -1 and -m and SEQR, 2. Conduct studies in the areas of open space and trail planning, preservation and development, and capital improvement programming, 3. Implement the County's Land Transactions Policy, 4. Manage the County reforestry land. WHEREAS, the Commissioner of Personnel has determined that the classification of Land Programs Manager is appropriate, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That one (1) full-time position of Land Programs Manager (15/737), labor grade 0 (15), 40 hours per week be created effective October 21, 1998, RESOLVED, further, That no additional funding is required through 1998. SEQR ACTION: TYPE I1-20 Report from the Public Safety Committee Mr. Meskill, Chairman, said the Committee has not met since the last Board meeting. Report from the Governmental Operations Committee Ms. Davis, Chair, announced the meeting scheduled for October 22 has been cancelled. The next meeting will be November 19 at 11 a.m. in the Old Jail Conference Room. Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph, Chairman, reported a mistake was made in the budget document that was recently distributed to Board members. He said the mistake is equal to a two percent property tax increase, and that the Board should come prepared to discuss it at the Expanded Budget and Personnel Committee meeting tomorrow. RESOLUTION NO. 276 - AUTHORIZATION OF AGREEMENT BETWEEN TOMPKINS CORTLAND COMMUNITY COLLEGE, TOMPKINS COUNTY AND CORTLAND COUNTY (THE LOCAL SPONSORS) AND TILE DORMITORY AUTHORITY OF THE STATE OF NEW YORK. MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Dormitory Authority of the State of New York is preparing to refinance the costs associated with projects funded for TC3 under the Upstate Community Colleges Revenue Bonds Series 1993A and 1995A, and WHEREAS, authority is required from the Board of Representatives of Tompkins County to execute and deliver an agreement (the "Agreement") by and among the Dormitory Authority of the State of New York (the "Authority"), Tompkins County and Cortland County (collectively, the "Local Sponsor") pertaining, among other matters, to the proposed Authority financing of the State 50% share of the capital costs of certain facilities for the Community College (herein and in the Agreement referred to as the "Project"), now therefore be it RESOLVED, That the Board of Representatives hereby approves the form and content of the Agreement subject to approval of the form and content of the Agreement by the Cortland County Legislature and the Trustees of the Tompkins Cortland Community College, 312 October 20, 1998 RESOLVED, further, That the County Administrator and Finance Director, each of whom is duly qualified so to act, are hereby authorized on behalf of the Board of Representatives to execute and deliver the Agreement to the Authority, subject to prior approval as to form and content by Cortland County and the Community College with such nonsubstantive changes in terms and form as the President and Dean of College Services of the Community College shall approve, as well as those changes necessary to comply with Rule 15c2-12 of the Securities Exchange Act of 1934, as amended. The execution thereof by said County Administrator and/or Finance Director shall constitute conclusive evidence of the approval of the Board of Representatives, RESOLVED, further, That the County Administrator and/or Finance Director, who are duly qualified so to act, are hereby authorized, on behalf of the Board of Representatives to execute and deliver all necessary or appropriate documents, certificates and agreements and to furnish all information requested by the Authority in connection with Tompkins County as co-sponsor of the Community College, including the furnishing of information required pursuant to the provisions of the Agreement, and necessary to prepare an official Statement to be used in connection with the sale of bonds, RESOLVED, further, That this resolution shall take effect immediately. SEQR ACTION: TYPE 11-20 Report from the Arts, Culture, and Tourism Committee Mr. Stein, had no report. Report from the Electric Power Committee Mr. Stein, Chairman, reported they are receiving a good response to the letters that have been mailed. As of today they have had a total of 1,500 responses. Ile said they are also working on a voluntary basis for gas aggregation only with the LandIord's Association and the Chamber of Commerce. The next stage is collecting the data of usage which they are in the process of getting now from NYSEG. They are in the process of preparing the RFP (Request for Proposals) and should receive a draft from the Consultant in the next week. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will not meet this month. The next meeting will be November 196. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met today and completed the inventory of personal computers and printers in the County. The County has 490 personal computers, 134 printers, 20 copiers, and 24 fax machines. He said it will -cost approximately $20,000 to bring all of that equipment up to Y2K level. Mr. Evans said the County's telephone equipment is generally compliant; however, if the Capital Project for the new telephone system moves forward, that would be corrected before the end of the year any ways. They are beginning to survey the software systems; the list of compliant systems continues to grow; at this time they are only aware of two non-compliant systems, COFA and Sheriffs Civil System. The Committee will meet again on November 3. Report from the Leaderhsip Council Recess Ms. Mink, Chair, had no report. Ms. Mink declared recess from 7:19 p.m. to 7:30 p.m. 313 October 20, 1998 Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Joseph, and unanimously adopted by voice vote to enter into executive session at 7:30 p.m. to discuss contract negotiations and a personnel matter. The meeting returned to open session at 8:26 p.m. Representatives Blanchard and Todd were excused at 8:03 p.m. Representative Davis was excused at 8:15 p.m. RESOLUTION NO. 277 - APPROVAL OF TOMPKINS CORTLAND COMMUNITY COLLEGE FACULTY ASSOCIATION AGREEMENT MOVED by Mr. Totman, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the contractual agreement between Tompkins Cortland Community College and the Faculty Association expired August 31, 1998, and WHEREAS, the College negotiating committee, comprised of representatives of the College administration and the sponsoring counties, met in collective bargaining with representatives of the Faculty Association, and WHEREAS, the negotiating teams reached agreement, and WHEREAS, the Board of Trustees of Tompkins Cortland Community College accepts the report of the negotiating teams and recommends the proposed agreement to the Cortland and Tompkins County legislative bodies for their approval; now therefore be it RESOLVED, That the Tompkins County Board of Representatives hereby approves the above said agreement, RESOLVED, further, That this resolution shall become effective immediately upon the adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: Type 1I-20 RESOLUTION NO. 278 - APPROVAL OF TOMP1UNS CORTLAND COMMUNITY PROFESSIONAL ADMINISTRATORS ASSOCIATION AGREEMENT MOVED by Mr. Totman, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the contractual agreement between Tompkins Cortland Community College and the Professional Administrators Association expired August 31, 1998, and WHEREAS, the College negotiating committee, comprised of representatives of the College administration and the sponsoring counties, met in collective bargaining with representatives of the Professional Administrators Association, and WHEREAS, the negotiating teams reached agreement, and WHEREAS, the Board of Trustees of' Tompkins Cortland Community College accepts the report of the negotiating teams and recommends the proposed agreement to the Cortland and Tompkins County legislative bodies for their approval, now therefore be it RESOLVED, That the Tompkins County Board of Representatives hereby approves the above said agreement, RESOLVED, further, That this resolution shall become effective immediately upon the adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE II -20 314 October 20, 1998 Adjournment On motion the meeting adjourned at 8:27 p.m. 315 November 4, 1998 Regular Meeting Called to Order Chair Mink called the meeting to order at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Excused - 1 (Representative Davis). Presentation Proclamation(s) Chair Mink presented the following proclamations: Home Care Week in Tompkins County November 16-20, 1998, to Betty Falcoa of the Health Planning Council; and Tompkins County Public Library Volunteer Recognition Day November 12, 1998, to Dooley Kiefer, Liaison to the Library Board of Trustees Privilege of the Floor by Members of the Public Peter Bottorff, Vice President of P.O.W.E.R., (People Opposed to Wasteful Representatives), commented on a recent editorial that appeared in the Ithaca Journal regarding the proposed 1999 Tompkins County Budget. Ile also read a letter P.O.W.E.R. has sent to the Ithaca Journal regarding the proposed Fair Wage Plan. He said in looking at the details of the plan passed by the Board, P.O.W.E.R. agrees that the positions in the plan appear to be underpaid but questioned whether it is fair to pay all positions regardless of the level of skill and regardless of the number of hours worked. Privilege of the Floor by Board Members Mr, Evans, District No. 13 Representative, informed the Board that on Sunday, November 2, Mr. Kenneth Tillapaugh passed away. Mr. Evans said Ken Tillapaugh was a former Board member and mentor to him who will be greatly missed. Mr. Evans requested a moment of silence in his memory. Mr. Stein, District No. 3 Representative, said he also had the privilege of working with Ken Tillapaugh for a number of' years. He said throughout those years, he had a very positive working relationship with Ken although they were at opposite sides of the political aisle. Mr. Proto, District No. 7 Representative, said all Board members should have received notification of the Veteran's Day Parade that will take place on November 8. He said any Board member interested in sitting on the reviewing stand should let him or Norman Jennings know. Mr. Todd, District No. 6 Representative, announced that on Monday, November 1 he was presented with another grandchild, Lacey Bell Todd. Mr. Winch, District No. 8 Representative, also spoke of Kenneth Tillapaugh. Mr. Winch said he, too, worked with Ken and had tremendous respect for him. Mrs. Schuler, District No. 4 Representative, announced that on November 9 students from around the County will participate in the AIDS Work Community Theatre performance of "Bet You Can't Catch It?" at the Beverly J. Martin School. Mrs. Schuler also announced that the DeWitt Historical 316 November 4, 1998 Society is going to have a "Treasure of Trash" on November 21. People can bring goods to Boynton Middle School, based on traveling road show to be evaluated. Addition of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote by members present, the following resolution(s) were added to the agenda: Approval of Early Retirement Incentive Program - Public Works Administration Amendment to Resolution No. 250 of 1998 - Creation of Positions - Criminal Justice Services Chair's Report Ms. Mink reported the Library Construction Committee has established a meeting schedule; those meetings will take place the first and third Tuesday of each month at 1:30 p.m. She reported proposals are being solicited from seven local architects for design of the Woolworth building. A copy of the materials that have been sent to the architects is on file in the Board Office. Ms. Mink also - reported they met with a group from the Alternative Community School. That group will be putting together a survey that will be placed in all local schools in an effort to obtain information on what students like or dislike about the current Public Library. Report from the County Administrator Mr. Erb reported that since the last Board meeting he has received word that four counties and five cities have opted out of the one-week sales tax holiday on clothing and footwear in January. In addition, Seneca, Allegany, and Ontario counties are opposed to permanent removal. He reported the second and third floor offices in the Old Jail are in the process of switching space. Report from the County Attorney Mr. Theisen reported his office has moved and is now on the third floor of the Old Jail. He reported on pending litigation relating to the Lake Source cooling project and said Tompkins County and the Industrial Development Agency have been extended from that litigation. Mr, Theisen reported the tobacco litigation brought by New York State is coming up again with the possibility of being changed to a class action by counties. He will keep the Board informed as this develops. Report from the Finance Director Mr. Squires had no report. Approval of Resolution(s) and Appointment(s) Under the Consent Agenda It was MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted by voice vote by members to approve the following resolution(s) and appointment(s) under the Consent Agenda: RESOLUTION NO. 279 - BUDGET ADJUSTMENTS — VARIOUS DEPARTMENTS MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted by voice vote by members present under the Consent Agenda. RESOLVED, on recommendation of Governmental Operations, Public Safety and Health, Human Services and Education Committees, That the Director of Finance be directed to make the 317 November 4, 1998 following budget adjustments on his books: GOVERNMENTAL OPERATIONS COMMITTEE County Clerk - DMV (#60) Revenue Acct Title Amt Approp Acct Title(s) 1411 41255 Clerk Fees 57,600 1410 52206 Computer Equipment Explanation: Surplus Revenues used to purchase new Computer Server as old one had crashed. Finance/Treasury (#62) Revenue Acct Title Amt Approp Acct Title(s) 1310 42665 Sale of Equipment $75 1310 52206 Computer Equipment 1310 42665 Sale of Equipment $425 1310 52230 Computer Software Explanation: To cover cost of modem, Anti-virus Software & Microsoft Upgrades PUBLIC SAFETY COMMITTEE Sheriff (#59) Revenue Acct Title Amt Approp Acct Title(s) 3113 42770 Other Misc. Revenues $550 3113 54319 Program Supplies Explanation: Donation for the funding of the DARE Program. Money will be used to purchase supplies. HEALTH, HUMAN SERVICES AND EDUCATION COMMITTEE Office for the Aging (#61) Revenue Acct Title Amt Approp Acct Title(s) 6776 4472 Federal Revenue $281 6776 54491 Subcontract Explanation: Revenue increase permits increase in Foodnet Contract. SEQR ACTION: TYPE 11-20 Report and Presentation of Resolution(s) from the Governmental Operations Committee Mr. Evans, Vice Chairman, reported the Committee met briefly before this meeting to approve a resolution on the agenda. The next meeting will be November 19 at 9:15 a.m. RESOLUTION NO. 280 - ABOLITION OF KEYBOARD SPECIALIST AND BUYER POSITIONS AND CREATION OF SENIOR ACCOUNT CLERK TYPIST POSITION - PURCHASING DIVISION MOVED by Mr. Evans, seconded by Mr. Koplinka-Loehr. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 1 (Representative Kiefer); Excused - 1 (Representative Davis). RESOLUTION ADOPTED. WHEREAS, the Purchasing Division has been operating with two full time positions and two part time positions (a combination that 3 FTE), and WHEREAS, staff has recommended that operating demands warrant restructuring of authorized positions to accommodate changing service demands of the organization, now therefore be it RESOLVED, on recommendation of the Governmental Operations Committee, That one position of Buyer (12/614), labor grade L, competitive class and one part time position of Keyboard Specialist (05/507), labor grade E, competitive class be abolished effective immediately, RESOLVED, further, That one position of Senior Account Clerk Typist (09/529), labor grade 1, 40 hours per week, competitive class be created effective immediately, RESOLVED, further, That no additional funding is required for 1998 or 1999 to accommodate this action. SEQR ACTION: TYPE II -20 318 November 4, 1998 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met on October 27. At that meeting the Committee heard a report on electronic monitoring; currently there are eight people in that program. Mr. Meskill announced on November 12 the group that has been hired to perform work related to the Public Safety Space Study will be in town. They will meet with the Public Safety Committee in the Sheriff's Department Training Room that day at 8 a.m. RESOLUTION NO. 281 - AMENDMENT TO RESOLUTION 250 OF 1998 - CREATION OF POSITIONS - CRIMINAL JUSTICE SERVICES MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 250 of 1998 created one position of Systems Administrator, labor grade L/17 (17/725), white collar, 40 hours per week, and one position of Systems Analyst/Technician, labor grade L/14 (14/637), white collar, 40 hours per week, effective October 1, 1998, now therefore be it RESOLVED, That the position of Systems Administrator be changed from White Collar to Management, labor grade 88/344, RESOLVED, further, That the position of Systems Analyst Technician be reclassified to Systems Analyst Trainee, confidential, labor grade 64/345. SEQR ACTION: TYPE 11-20 Report from the Health, Human Services and Education Committee Mr. Proto, Chairman, reported the Committee canceled its October meeting. The next Committee meeting will November 19 at 1:30 p.m. Mr. Proto reported there has been discussion with one of the County's tobacco retailers regarding the County's new tobacco law. He said proposed revisions to that Law will be brought to the next Committee meeting for consideration. Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be November 5 at 9 a.m. RESOLUTION NO. 282 - APPROVAL OF EARLY RETIREMENT INCENTIVE PROGRAM PUBLIC WORKS ADMINISTRATION MOVED by Mr. Todd, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Board of Representatives authorized participation in the 1998 Early Retirement Incentive Program, and WHEREAS, an eligible employee has voluntarily chosen to retire during the open period, and WHEREAS, the County Administrator has approved a savings plan as required by the New York State Retirement System, now therefore be it RESOLVED, on recommendation of the Public Works and Budget and Personnel Committees, That the employee listed below be authorized to retire under the terms of the 1998 Early Retirement Incentive Program: William J. Mobbs, Commissioner of Public Works SEQR ACTION: TYPE II -20, 319 November 4, 1998 Report from the Economic and Workforce Development Committee Ms. Blanchard, Chair, reported the Committee will meet on November 10 at 1:30 p.m. She announced in a national competition sponsored annually by the American Public Transit Association, TCAT won two first -place awards. The first was in the category of radio spots for one of TCAT's humorous radio spots entitled "Game Show". The second award was for TCAT's overall low -budget shoestring campaign promoting TCAT services through a combination of radio, print, and cable television ads. The awards were presented to the TCAT staff at an award ceremony held in New York City on October 6. Ms. Blanchard also announced that she and William Benjamin, Deputy County Administrator; and Michael Stamm, President of Tompkins County Area Development, participated in a presentation about the Workforce Development Board and Center at the Chamber of Commerce County Affairs meeting this week. She said this economic development initiative was well received by Chamber members. She said they are currently advertising for the administrative position and looking for a location for the core office. Ms, Blanchard reported before the first of the year, the County's Job Training Partnership Act responsibilities and funds will be transferred back to Tompkins County Report from the Budget and Personnel Committee Mr. Joseph, Chairman, reported that the Committee will resume its regular meeting scheduled now that meetings of the Expanded Budget and Personnel Committee have ended. The next meeting will be November 12 at 11:30 a.m. Mr. Joseph said he has been informed that the County can expect a decrease in health insurance costs next year; however, the amount is not known at this time. The Committee will discuss this at the next meeting. Report from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be November 12 at 9 a.m. Report from the Old Library New Future Committee Mr. Lane reported the Committee met this week and discussed parameters that they need to look at and address. The Committee will be meeting every two weeks; the next meeting will be November 16 at 9 a.m. Report from Library Subcommittee on Transit Ms. Blanchard said the Committee will convene its first meeting on November 11 to look at what needs to be done to develop a very focussed work plan on exploring the possibilities of a transportation center in cooperation with the new library. Report from the Arts, Culture, and Tourism Committee Mr. Stein, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be November 10 at 8:30 a.m. Report from the Electric Power Committee Mr. Stein, Chairman, reported the Committee has finished its open enrollment period and moved into the second stage of preparing bids for power suppliers. He said a total of 1,711 responses were received from the electric group and another 162 from the gas group. Mr. Stein said a meeting was held last week with Tompkins and Tioga counties and the Consultant where there was discussion on the draft bid. The County Attorney and Contracts Coordinator were also in attendance at that meeting. The bid request will be going out this week, with bids to be received by December 7. Following this, the 320 November 4, 1998 Committee will bring a master agreement to the Board for approval. Mr. Stein said, before that happens, the Committee will present the Board with a resolution to formally establish the Electric and Gas Alliance as official. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will meet on November 19 and will be reviewing projects to recommend to the Board for the Coming year. Report from the Information Management Committee Mr. Evans, Chairman, reported the Committee met yesterday and will meet again on November 17 to discuss Year 2000 issues. He said progress is being made in this area and reported all of the County's telephone systems are compliant. Report from the Leadership Council Ms. Mink, Chair, reported the Council met last week and discussed the winter weather alliance plan. She complimented Cheryl Nelson, Public Works Administrator, for her work on this. She said a new team is being put together that will focus on developing the County's website and departmental websites and keeping them current. Approval of Minutes of October 6, and 20 1998 It was MOVED by Ms. Blanchard, seconded by Mr. Totman, to approve the minutes of October 6, 1998 with the corrections submitted by Representative Kiefer excluding the corrections to page one. It was MOVED by Ms. Kiefer, seconded by Mr. Joseph to include the changes proposed by Representative Kiefer concerning reference to Ms. Kiefer's letter in the Ithaca Journal. A voice vote resulted as follows: Ayes - 5 (Representatives Koplinka-Loehr, Joseph, Kiefer, Proto; and Lane); Noes - 9; Excused - 1 (Representative Davis). MOTION FAILED. A voice vote on the original motion resulted as follows: Ayes - 9, Noes - 5 (Representatives Koplinka-Loehr, Joseph, Kiefer, Schuler, and Lane); Excused - 1 (Representative Davis). MOTION CARRIED. It was MOVED by Mr. Totman, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the minutes of October 20, 1998 as submitted. MINUTES APPROVED. Adjournment 7 p.m. It was MOVED by Mr. Proto, seconded by Mr. Evans, to adjourn at 6:26 p.m. to November 10 at 321 November 10, 1998 ADJOURNED BOARD MEETING PUBLIC HEARING Chair Mink called the public hearing to order at 7:05 p.m. concerning the proposed 1999 Tompkins County Budget and 1999-2003 Capital Program. Chair Mink asked if anyone wished to speak. Tom Hunter, Library Board of Trustee, thanked the Board for going forward with the Library moving to the Woolworth's building. There were many hours put in by people studying the feasibility, the need, and the feasibility of what to do. He looks forward to a state-of-the-art design on that site and said this will be a better community when it is done. Dorothy Reddington, Library Board of Trustee, also thanked the Board for its support with moving the Library to the Woolworth's site. She and her son are devoted library users. It is her opinion that this is now the most enlightened community in the Country; the County will have one of the best libraries. Brian Chabot, Ithaca and representing Cooperative Extension, also thanked the Board for the decision to locate the Library at the Woolworth's site. He commented about the support Cooperative Extension has been receiving from the Board in respect to the services provided by Cornell Cooperative Extension. Cooperative Extension has sought to be a service to the County and has worked closely with members of the Board in discharging those responsibilities. Sally Wessels, Justice for All, spoke in support of livable wage. As the Coordinator of the Adult Education English as a Second Language Program that BOCES has, she sees the need for people who are limited in their English that depend on a decent wage in order to stay alive but that are struggling. Robin Messing, Ithaca, spoke about the Y2K (Year 2000) problem. He said there are many computers that are not programmed to function after the year 2000 and feels there will be great ramifications. There could be widespread power outages, as well as light, fuel, and food shortages. He asked that a contingency plan be considered and that more emergency shelters be set up, food be purchased on a wide basis, and extra fuel be stock piled. He referred to a document entitled "What Some are Saying About the Year 2000 Bug" that he printed from the web and also distributed to Board members. No one else wished to speak at this time. However, there were concerns raised that some people may have thought the public hearing started at 7:30 p.m. Ms. Mink declared a ten minute recess at 7:16 p.m. to allow others to speak that may be coming at 7:30 p.m. The meeting reconvened at 7:27 p.m. Lisa Kellmurray, Enfield, thanked the Board for its support with the expansion of the library. However, she wanted to address the lack of increase in money for staffing. The Library is understaffed. There are a number of people that use the library especially children who depend on the resources and people. Robin Messing, Ithaca, again spoke and said that even if money is spent on emergency planning, it does not necessarily need to be the year 2000 that could be a problem. There are natural disasters that also occur around the area. 322 November 10, 1998 Announcements by Board Members Mr. Proto, District No. 7 Representative, reminded Board members about the Veteran's Day Ceremony November 11 at 11 a.m. at Dewitt Park to honor individuals who were veterans in every war. He thanked the Board members who attended the Veteran's Day Parade. Mr. Lane, District No. 14 Representative, added to Mr. Proto's comments that there is also a service in Dryden at Village Green tomorrow at 11 a.m. Mr. Joseph, District No. 12 Representative, announced the 186' Annual Human Rights Awards Dinner is on November 21. The featured speaker will be Loretta Ross, Executive Director of the Center for Human Rights Education. He has tickets for sale for the event. Ms. Blanchard, District No. 1 Representative, said copies of the schedule of public meetings being held by Tompkins Consolidated Area Transit (TCAT) will be distributed to Board members. The meetings review the preliminary results from the Route, Fare and Service Study. Ms. Mink announced the vote on the proposed 1999 budget is November 17 at 5:30 p.m. Copies of the proposed budget are available in the Board office. Public Hearing Continued Fay Gougakis, Ithaca, spoke in opposition of putting the library at the Woolworth's site. She asked why the reasons for vacancies on the Commons have not been studied. She feels the Woolworth's site should be a multi-level structure with a convention center and mini -mall. It is her opinion the library should be renovated or rebuilt at its current location. Adjournment The meeting adjourned at 7:38 p.m. 323 November 17, 1998 REGULAR MEETING Called to Order Chair Mink called the meeting to order at 5:30 p.m. Pledge of Alleeiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Privilege of the Floor by Members of the Public Chair Mink recognized the Cub Scouts of Troop 26. Jimmy Watson of Troop 26 said they are there to work on their Citizenship Badge which helps them earn the Arrow of Light that allows them to go to Boy Scouts. Doria Higgins, Town of Ithaca, spoke about the statement attributed to her in the October 20 minutes and feels it does not correctly reflect what she said. During that meeting she gave facts concerning statements in the Environmental Impact Statement for the Cornell Lake Source Cooling Project. She asked that the Board approve the proposed amendments submitted by Ms. Kiefer that do accurately reflect her comments. Fay Gougakis, Ithaca, thanked Doria Higgins for all her work with the Cornell Lake Source Cooling Project. She said the community still has not seen an outside unbiased opinion of what is going to happen to the Lake. The second item she spoke about was the Sirens situation of being found "not guilty". She opposes such establishments being located near schools and residential areas. She also spoke about the current library building and said it should be turned into a "Y" and not office space. Marge Dill, Human Services Coalition, thanked the Board for including the Fair Wage package in the proposed budget. She announced the Health Planning Council with other members of the health community have been planning a home health aid recognition luncheon to recognize the importance of that profession and the people in that profession. There will be about 200 people in attendance. Carl Feuer, Livable Wage Committee, also thanked the Board for the efforts made in approving the livable wage as proposed. He also thanked the Board on behalf of the people who work in those agencies. He read excerpts from a report entitled "Voices of the Workers: Case Studies from Perspective Beneficiaries of the Living Wage Campaign" done by students at Cornell. Privilege of the Floor by Board Members Mr. Koplinka-Loehr, District No. 11 Representative, reported on one of the Tourism Development Grant projects which was given $2,000 of seed money and leveraged into $5,000 additional dollars. Last Saturday, a family literacy festival held at Boynton with 1800 coming through. Mr. Totman, District No. 9 Representative, reported that last night in McLean there was a very cantankerous meeting about a proposed highway improvement program that goes from McLean to the Cortland County line. There was a lot of misunderstandings previously presented, but under the circumstances, Mr. Mobbs, Public Works Commissioner, chaired and moderated the meeting and did an excellent job. 324 November 10, 1998 Announcements by Board Members Mr. Proto, District No. 7 Representative, reminded Board members about the Veteran's Day Ceremony November 11 at 11 a.m. at Dewitt Park to honor individuals who were veterans in every war. He thanked the Board members who attended the Veteran's Day Parade. Mr. Lane, District No. 14 Representative, added to Mr. Proto's comments that there is also a service in Dryden at Village Green tomorrow at 11 a.m. Mr. Joseph, District No. 12 Representative, announced the 18th Annual Human Rights Awards Dinner is on November 21. The featured speaker will be Loretta Ross, Executive Director of the Center for Human Rights Education. He has tickets for sale for the event. Ms. Blanchard, District No. 1 Representative, said copies of the schedule of public meetings being held by Tompkins Consolidated Area Transit (TCAT) will be distributed to Board members. The meetings review the preliminary results from the Route, Fare and Service Study. Ms. Mink announced the vote on the proposed 1999 budget is November 17 at 5:30 p.m. Copies of the proposed budget are available in the Board office. Public Hearing Continued Fay Gougakis, Ithaca, spoke in opposition of putting the library at the Woolworth's site. She asked why the reasons for vacancies on the Commons have not been studied. She feels the Woolworth's site should be a multi-level structure with a convention center and mini -mall. It is her opinion the library should be renovated or rebuilt at its current location. • Adjournment The meeting adjourned at 7:38 p.m. 323 November 17, 1998 Ms. Davis, District No. 2 Representative, at the request of her constituents, announced that recently a message was received that members of a white supremacist group are planning to have a meeting Saturday, November 21 in Ithaca to recruit new members. A coalition for community unity has been formed and on Saturday at 1 p.m. on the Commons they will be meeting to show strength and unity and that there are people who are opposed to the message received. A march will follow from the Commons to Southside Community Center at 1:30 p.m. Mrs. Schuler, District No. 4 Representative, announced the AIDS quilt is on display at Ithaca College Emerson Suites until Thursday for public viewing. She again announced the Tompkins County DeWitt Historical Society's "Treasure or Trash Day" will be at Boynton this Saturday from 11 a.m. - 3 p.m. Additions of Resolution(s) to the Agenda On motion and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Support for Funding Reimbursement to Soil and Water Conservation Districts Statewide at Legislative Level (1.86 Million) Approval of Early Retirement Incentive - Planning Department Chair's Report Ms. Mink did not have a report. Report from the County Administrator Mr. Erb did not have a report. Report from the County Attorney Mr. Theisen reported that as of November 5, the Woolworth building is owned by the County. He also reported that he, Kathleen Drew of the Administrator's office, and Jonathan Wood's wife participated as a team in a spelling bee contest for the benefit of the Ithaca Public Education Initiative. Report from the Finance Director Mr. Squires reported semi-annually the County distributes mortgage tax receipts to municipalities, which is an indicator of the real estate industry and is interest rate sensitive. With the interest rates going down, there has been a substantial amount of real estate activity and refinancing which has resulted in a 50 percent increase over last year. Resolution(s) Approved Under the Consent Agenda. RESOLUTION NO. 283 - AUTHORIZATION TO SIGN DRAFTS - COUNTY ADMINISTRATOR MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote, under the consent agenda. RESOLVED, on recommendation of the Budget and Personnel Committee, That the County Administrator be and hereby is authorized to sign all drafts of the County of Tompkins and to delegate this authority to the Deputy County Administrator. 325 SEQR ACTION: TYPE 11-20 November 17, 1998 RESOLUTION NO. 284 - WORKER'S COMPENSATION BUDGET AND APPORTIONMENT - MUTUAL SELF INSURANCE PLAN MOVED by Ms. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote, under the consent agenda. WHEREAS, the Budget and Personnel Committee estimates that the sum of $4,000 will be required during the year 1999 for the payment of compensation in old and pending cases on behalf of the County and participating municipalities under the mutual Self -Insurance Plan and for the expenses of administering same, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That there be raised from the County and participating municipalities in 1999 the total sum of $4,000 the same to be apportioned to the County and the several participating municipalities in the proportion that their equalized valuation bears to the aggregate valuation of the County and all participating municipal corporations as follows: Municipality Caroline Danby Dryden Enfield Groton Ithaca (Town) Lansing Newfield Ulysses Ithaca (City) Dryden (Village) Freeville (Village) Groton (Village) Cayuga Heights (Village) County of Tompkins Total SEQR ACTION: TYPE I1-20 Assessed Full Value 93,611,818 • 119,131,153 417,784,573 95,178,100 86,998,477 485,356,088 688,404,083 147,962,362 220,267,110 820,585,475 63,639,843 13,601,688 49,860,960 236,521,543 3,538,873,273 7,077,776,546 Apportionment $ 52.90 $ 67.33 $236.11 $ 53.79 $ 49.17 $274.30 $389.05 $ 83.62 $124.48 $463.75 $ 35.97 $ 7.69 $ 28.18 $133.67 $1,999.99 $4,000.00 RESOLUTION NO. 285 - AUTHORIZATION FOR DIRECTOR OF FINANCE TO MAKE YEAR-END TRANSFERS, APPROPRIATIONS AND BUDGET ADJUSTMENTS AS REQUIRED MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote, under the consent agenda. RESOLVED, on recommendation of the Budget and Personnel Committee, That the County Finance Director be and he hereby is authorized and directed to make year-end transfers, appropriations and budget adjustments required to clear credit balances from the books at year-end, RESOLVED, further, That any such additional entries made by the County Finance Director shall be reported back.to the Board of Representatives. SEQR ACTION: TYPE II -20 326 November 17, 1998 RESOLUTION NO. 286 - SUPPORT FOR FUNDING REIMBURSEMENT TO SOIL AND WATER CONSERVATION DISTRICTS STATEWIDE AT LEGISLATIVE LEVEL 1 ($1.86MILLION) MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote, under the consent agenda. WHEREAS, the Tompkins County Soil and Water Conservation District (District) serves landowners and municipalities throughout Tompkins County with important technical services consistent with those of other Districts throughout New York State, and WHEREAS, many of the services offered by Districts are unique to Soil and Water Conservation Districts (SWCDs) statewide and not available from other sources, and WHEREAS, these services are being sought after by an increasing number of landowners and municipalities alike, and WHEREAS, Districts are receiving considerable funds to implement conservation practices for landowners and municipalities through grant funds made available to them from the State Clean Water/Clean Air Environmental Bond Act and Environmental Protection Fund, and WHEREAS, very little of this grant money can be used for salaries because of the criteria set forth by the State for these programs, and WHEREAS, the increased workload resulting from the projects available to county residents and municipalities by these funds, and the increased requests for services in general that SWCDs statewide are experiencing, is creating a shortage of staffing in many Districts, and WHEREAS, funding from the state is unpredictable and for the current fiscal year non-existent, and WHEREAS, this unstable financial environment makes it impossible for Districts to hire the additional staff needed to implement these projects and continue with other District programs in their respective Counties, and WHEREAS, this unstable financial situation may cause some Districts to reduce staff for lack of funds to support positions, and WHEREAS, State law allows for SWCD reimbursement at a cap of $1.86 million, and WHEREAS, funding has never reached that level, and WHEREAS, SWCDs need that reimbursement to provide technical services to their communities, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the Tompkins County Board of Representatives supports funding reimbursement to Soil and Water Conservation Districts statewide, at the Iegislated level of $1.86 million, RESOLVED, further, That State funding to districts be secured legislatively in such a manner in the future to guarantee a greater degree of stability of programs and staffing, beyond the current year-to- year climate. SEQR ACTION: TYPE II -20 Appointment(s) Approved Under the Consent Agenda It was MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote,. under the Consent Agenda to approve the following appointment Water Resources Council Catherine Valentino - Town of Ithaca representative - Term expiration to be determined 327 November 17, 1998 Report from the Health, Human Services and Education Committee Mr. Proto, Chairman, said the committee will meet November 19 at 12:30 p.m. One of the items the committee will be discussing is a possible revision to the tobacco legislation. Report and Presentation of Resolution(s) from the Public Works Committee Mr. Todd, Chairman, said the committee met November 5 and will meet again November 19. RESOLUTION NO. 287 - AUTHORIZATION TO EXECUTE SUPPLEMENTARY AGREEMENT TO EXTEND TERM - BRIDGE ENGINEERING CONSULTANT - LABELLA ASSOCIATES, P.C. MOVED by Mr. Todd, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, Resolution No. 59 of 1996 authorized a three-year agreement with LaBella Associates, P.C. (LaBella) to provide engineering services, and WHEREAS, the aforesaid agreement 'shall terminate on December 31, 1998, two years before completion of the County's 1995-2000 bridge program goals, and WHEREAS, said agreement with LaBella has helped the County attain significant progress to date toward meeting its five-year goals, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator or designee is authorized and directed to execute a supplementary agreement with LaBella to extend the term of the current contract for two years. SEQR ACTION: TYPE 1I-20 Report and Presentation of Resolution(s) from the Economic and Workforce Development Committee Ms. Blanchard, Chair, said the committee met November 10 and the committee's business is reflected on the agenda in the form of resolutions. The next meeting is December 8 and will hear a presentation on Long -Term Care Insurance. RESOLUTION NO. 288 - AUTHORIZING ACCEPTANCE OF $46,400 WORK NOW GRANT AND CONTRACT WITH CATHOLIC CHARITIES OF THE SOUTHERN TIER FOR WORK RELATED ACTIVITIES MOVED by Ms. Blanchard, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Department of Social Services has received notice from the New York State Department of Labor that it has been awarded a WORK NOW grant totaling $46,400 for use between April 1, 1998 and May 31, 1999, and WHEREAS, the state -approved grant proposal calls for Catholic Charities to provide Work - Related Activities Services under contract with the Tompkins County Department of Social Services, and WHEREAS, said contract will be fund balance neutral, as Tompkins County Department of Social Services' contractual obligation will be limited to the funding available through the grant, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Administrator or his designee, establish a contract with Catholic Charities to provide Work -Related Activities services to qualified clients of the Department of Social Services from April 1, 1998 through May 31, 1999, 328 November 17, 1998 RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his 1998 books relevant to this years portion of the contract: BUDGET ADJUSTMENT REVENUE: A6010.43610 State Reimbursement $20,622 APPROPRIATION: A6010.54442 Professional Services $20,622 RESOLVED, further, That the Department of Social Services' 1999 Budget will be adjusted to properly account for the remainder of the contract period, as follows: REVENUE: A6010.43610 State Reimbursement $20,622 APPROPRIATION: A6010.54442 Professional Services $20,622 SEQR ACTION: TYPE II -20 RESOLUTION NO. 289 - AUTHORIZING EXECUTION OF CONTRACT BETWEEN TICE DEPARTMENT OF SOCIAL SERVICES AND ALCOHOLISM COUNCIL OF TOMPKINS COUNTY FOR ENHANCED DRUG AND ALCOHOL SERVICES FOR RECIPIENTS OF TEMPORARY ASSISTANCE TO NEEDY FAMILIES (TANF) BENEFITS AND ACCEPTANCE OF GRANT FUNDING FOR SAME MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Department of Social Services has received notice from the New York State Office of Temporary and Disability Assistance that it has been awarded a grant totaling $94,756 for use between July 1, 1998, and June 30, 1999, for provision of enhanced drug and alcohol services, and WHEREAS, the state -approved grant proposal calls for the Alcoholism Council of Tompkins County to provide these services under contract with the Tompkins County Department of Social Services, and WHEREAS, Tompkins County's financial obligations under the proposed contract will be limited to the grant funding available, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Administrator or his designee, establish a contract with the Alcoholism Council of Tompkins County to provide the aforementioned services during the approved funding period, RESOLVED, further, That the Director of Finance is directed to make the following adjustments to his books for 1998 to cover the first months of the contract: BUDGET ADJUSTMENT REVENUE: A6010.44610 Federal Reimbursement $21,553 APPROPRIATION: A6010.54442 Professional Services $21,553 SEQR ACTION: TYPE II -20 RESOLUTION NO. 290 - AUTHORIZATION TO CONTRACT WITH MED -REV RECOVERIES - DEPARTMENT OF SOCIAL SERVICES MOVED by Ms. Blanchard, seconded by Mr. Proto. Mr. Stein said he voted against the resolution in committee because of the technique being recommended. It represents a shift from the current system of having a local lawyer going after fraud and errors in welfare to hiring a collection agency. It is felt that going to a collection agency more money will be collected. Mr. Proto asked how 329 November 17, 1998 long the contract was for; Ms. Dolan said the contract will be written for one year with escape clauses if the Department is not happy. Ms. Dolan said DSS collects $100,00 a year through its own efforts; MED - REV will get 25 percent of whatever additional it collects. A voice vote resulted as follows: Ayes - 12, Noes - 3 (Representatives Davis, Joseph, and Stein). RESOLUTION ADOPTED. WHEREAS, Social Services Law, Section 131 and NYCRR, Section 352.31 requires local Social Services districts to recover overpayments, and Social Services Law, Section 145 and NYCRR, Section 348.4 requires local Social Services districts to recover fraudulently paid assistance, and WHEREAS, 95LCM-53 authorizes local Social Services districts to contract for such services, and WHEREAS, Tompkins County Department of Social Services has had an agreement with a local attorney to effect recoveries when DSS internal activities have not resulted in collection of amounts owed, and WHEREAS, this has been an effective tool in resource recovery, and WHEREAS, this agreement will add additional time and resources to collection efforts at no cost to the County, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development Committee, That the County Administrator is authorized to contract with MED -REV Recoveries, Inc., of Syracuse, New York,"for this purpose. SEQR ACTION: TYPE 11-20 RESOLUTION NO. 291 - AWARD OF PROPOSAL - TCAT FINANCIAL ACCOUNTING SOFTWARE AND TRAINING MOVED by Ms. Blanchard, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Finance Department duly advertised for a request for proposals on October 9, 1998, and WHEREAS, three (3) proposals were received and publicly opened and read on October 23, 1998, now therefore be it RESOLVED, on recommendation of the Economic and Workforce Development. Committee, That the proposal for the TCAT Financial Accounting Software and Training project be awarded to CFO - TO -GO, Latham, New York, being the lowest responsible, responsive proposer meeting all specifications and requirements with a proposal not to exceed $28,059, RESOLVED, further, That the County Administrator is authorized to execute an agreement contract to implement this award, RESOLVED, further, That the County Finance Director will fund this project from the capital account for public transit improvements as follows: FUNDING SOURCE AMOUNT Federal $22,447.20 State 2,805.90 Tompkins County 935.30 City of Ithaca 935.30 Cornell University 93530 TOTAL $28,059.00 SEQR ACTION: TYPE II -20 330 November 17, 1998 Report from the Governmental Operations Committee Ms. Davis, Chair, said the committee has not met. The committee will meet November 19 at 11 a.m. Report and Presentation of Resolution(s) from the Planning and Intermunicipal Coordination Committee Mr. Lane, Chairman, said the committee met November 12. The committee that is being formed to discuss the Recreation and Partnership and coordination of efforts between the City and County Youth Bureaus is proceeding. In addition to a smaller working group that will meet often, there will be a large committee meeting periodically that will include representation from the towns and villages. The committee reviewed the goals it established for the year and found that some have been successfully completed. He will provide a summary of the Committee's goals at the end of the year. The committee received reports on ongoing projects in the Planning Department. The Scenic Byway program grant may receive some money from the State to assist the County with the project that had been previously turned down. Portland Point continues to move forward. There has been work done on the Department of Transportation relocation proposal. That subcommittee continues to meet and is exploring a number of sites for that facility if financing is available. Mr. Proto asked if there could be a presentation on the developments of the Waterfront Project. Mr. Lane said he would prepare a presentation for a future meeting. RESOLUTION NO. 292 - APPROVAL OF EARLY RETIREMENT INCENTIVE PROGRAM - PLANNING DEPARTMENT (Amended by Res. No. 61 of 1999) MOVED by Mr. Lane, seconded by Mr. Meskill. Ms. Kiefer noted the incumbent's position was cut from full-time to half-time, accounting for this "voluntary" retirement. She also said she has not seen the required "savings plan" and will therefore be voting no on the resolution. A vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives authorized participation in the 1998 Early Retirement Incentive Program, and WHEREAS, an eligible employee has voluntarily chosen to retire during the open period, and WHEREAS, the County Administrator has approved a savings plan as required by the New York State Retirement System, now therefore be it RESOLVED, on recommendation of the Planning and Intermunicipal Coordination Committee, That the employee listed below be authorized to retire under the terms of the 1998 Early Retirement Incentive Program: James E. Skaley, Water Resources Planner SEQR ACTION: TYPE II -20 Report from the Public Safety Committee Mr. Meskill, Chairman, said the committee has not met. The committee will meet December 1 at 9 a.m. Mr. Meskill referred to a letter dated November 11 to Jack Miller, Fire, Disaster and EMS Coordinator, following the presentation on the communications system. Representatives from Cornell have stated they are interested in exploring the possibility of pursuing a shared system or systems to meet the collective needs of all. 331 November 17, 1998 Report and Presentation of Resolution(s) from the Electric Power Committee Mr. Stein, Chairman, said bids were sent out last Thursday to 60 potential electric power and natural gas suppliers. The proposals are due back December 7. A copy of the bid package will be available at the Board office for review. RESOLUTION NO. 293 - AUTHORIZING IHE ADOPTION OF AN ELECTRIC AND GAS ALLIANCE AGREEMENT BETWEEN TOMPKINS COUNTY AND TIOGA COUNTY MOVED by Mr. Stein, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, Tompkins and Tioga Counties have formed an alliance for the purpose of aggregation of electric and gas demand by municipalities, not -for -profits, and certain other customers within their respective counties, with such aggregated demand to be used as the basis to seek bids from electric and gas suppliers in order to make available reasonably priced electricity and gas for purchase by the counties and all municipalities and qualifying customers within the respective counties, and WHEREAS, it is desirable that the terms of said alliance be set forth in an agreement between the two counties, now therefore be it RESOLVED, That the attached agreement is hereby approved and that the County Administrator is authorized to execute said agreement on behalf of Tompkins County, RESOLVED, further, That the following are the designees for Tompkins County as provided under said agreement: Stuart W. Stein, Designee Barbara Blanchard, Alternate Designee Charles Evans, Second Alternate Designee SEQR ACTION: TYPE II -20 ELECTRIC AND GAS ALLIANCE AGREEMENT ELECTRIC AND GAS ALLIANCE, made as of the (date agreement is signed) day of, 1998 is hereby created pursuant to this Agreement between: The COUNTY OF TOMPKINS, with main administrative offices in the County Office Building at 125 East Court Street, Ithaca, New York 14850, and The COUNTY OF TIOGA, having main offices in the County Office Building at 56 Main Street, Owego, New York 13827 Hereinafter referred to as "the Counties," WITNESSETH: WHEREAS, the purpose of this Alliance is to facilitate the availability of electric and gas and other forms of energy to the consumers within the two counties at the best price and the most efficient means of delivery, and To that end, the parties hereto join together to bid for supply of energy and to engender programs for energy conservation and efficiency, NOW, THEREFORE, the parties hereto, in consideration of the promises, covenants and agreements contained herein, agree that: No contracts will be entered into without the consent of all parties to this Agreement, which consent may be given by written signature of the designees named. All contracts shall be in writing, including any addendum thereto. 332 November 17, 1998 Additional counties or other municipalities may be added to this Alliance by consent of the existing members under written terms agreeable to all parties. In the furtherance of the purpose of this Alliance, the Counties hereto shall: 1. Establish an Electric and Gas Alliance (EGA) Program; 2. Promote the EGA Program in various meetings and publications, and produce and distribute an EGA subscriber's application brochure to potential EGA subscribers; 3. Pursuant to a Master Agreement, arrange with the preferred suppliers to provide overall administration of the EGA Program, including accounting, marketing, establishment of appropriate legal structures for the Alliance, and other day-to-day requirements; 4. Assist consultants retained by the Alliance in negotiating agreements with energy suppliers; 5. Identify potential energy suppliers, data needs and means of collection, collect necessary data, prepare Requests for Proposals (RFP) or bids for energy supply, analyze RFP responses, and negotiate and enter into contracts with energy suppliers; 6. Oversee the financial and administrative management of the EGA Program; 7. Share on a 50% - 50% basis until May 30, 1999, all expenses and revenues of the EGA Program. After May 30, 1999, the two counties shall share expenses and any revenues received in the same ratio as the volume of subscribers in each County. Volume shall be defined as the aggregate dollar purchases in each County for the most recent three-month period. 8. Shall each designate one or more legislators (and/or alternates) to approve, execute, decide on, and carry out the various activities of the EGA Program; (a) Said designees shall be authorized to act on behalf of their respective Counties by resolution of the legislative body. Such resolution shall state that actions by the designees shall be considered binding on the County appointing the designees, except for such decision-making powers as that County legislature may wish to reserve for itself. (b) The designees from each County shall collectively have one vote on behalf of the County that appointed them. (c) The designated legislators from the Counties shall meet at least quarterly, commencing in January 1999, and such other times as deemed advisable and necessary. Either County's designees may call a special meeting of the alliance upon at least ten days' notice. (d) Within 30 days after the end of each calendar quarter, the designees of the Counties shall provide to the County Legislature a written report of revenues and expenses for the immediately preceding calendar quarter. IN WITNESS WHEREOF, the parties hereto have set down their signatures as of the date herein above written. TOMPKINS COUNTY Date: by: Type Name: Title: (corporate acknowledgement) TIOGA COUNTY Date: by: Type Name: Title: (corporate acknowledgement) 333 November 17, 1998 Report and Presentation of Resolution(s) from the Arts, Culture, and Tourism Committee Mr, Stein, Chairman, said the committee met last week. The committee heard presentations from several people in the arts community who have been working for about a year putting together an Arts Trail, which is patterned after the Wine Trail. The idea was to identify sites where artists live and work and where people could visit studios. It is a strong proposal; signs and brochures have already been designed. The kick-off for the Arts Trail is set for some time next fall. He feels they will ask the Advisory Board on Tourism Development for a start-up grant. In addition, the committee has started the process of restructuring the Advisory Board on Tourism Development. The committee also continues discussions about celebration funds, and next meeting will have a resolution to rescind. RESOLUTION NO. 294 - AUTHORIZATION TO ADVANCE MATCHING FUNDS TO TOMPKINS COUNTY CHAMBER OF COMMERCE TO MATCH EMPIRE STATE DEVELOPMENT CORPORATION GRANT MOVED by Mr. Stein, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, Tompkins County has designated the Tompkins County Chamber of Commerce to be the Tourism Promotion Agency for Tompkins County for State Fiscal Year 1998-1999, and WHEREAS, the Chamber of Commerce has received an award of $59,325 from the Empire State Development Corporation for State Fiscal Year 1998-1999 contingent upon the Chamber providing evidence that $59,325 of matching funds is available in their designated account, and WHEREAS, the matching funds so requested are contained in the 1999 Room Occupancy Tax budget, now therefore be it RESOLVED, on recommendation of the Arts, Culture and Tourism Committee, That the Tompkins County Chamber of Commerce be advanced $59,325 from the 1999 Room Occupancy Tax budget (A6475), RESOLVED, further, That this funding be made available at the earliest possible date, so that the Chamber may receive their funds to begin their tourism promotion campaign for 1999, RESOLVED, further, That these funds are covered under the three-year agreement between the County and the Chamber of Commerce for tourism promotion, RESOLVED, further, That the County Administrator or his designee be authorized to sign any agreements that the County may need to enter into in order to complete this matter. SEQR ACTION: TYPE II -20 RESOLUTION NO. 295 - ALLOCATION OF CELEBRATION FUNDS - HISTORIC MARKERS - TOWN OF ITHACA MOVED by Mr. Stein, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, Resolution No. 103 of 1998 adopted guidelines and the allocation of celebration funds, and WHEREAS, the Town of Ithaca has requested $900 be appropriated to them for the purchase of historic markers in the Town of Ithaca pursuant to the guidelines outlined in Resolution No. 103 of 1998, now therefore be it RESOLVED, on recommendation of the Arts, Culture, and Tourism Committee, That the Finance Director be authorized to appropriate $900 from A7550.54400 Celebrations to the Town of Ithaca for historic markers, RESOLVED, further, That the County Administrator or designee be authorized to execute the necessary agreement with the Town of Ithaca. SEQR ACTION: TYPE 11-20 334 November 17, 1998 Report from the Electronic Future Committee Mr. Evans, Chairman, said the committee will meet November 19 at 3 p.m. and will be discussing projects to bring forward to the Board for development in the coming year. Report from the Library Construction Committee Ms. Mink, Chair, said the committee met this afternoon and will be scheduling interviews with five architects (four local and one from Syracuse). The interviews are scheduled for December 15 and 16. Reports from the Library Subcommittees Mr. Lane said the Old Library Reuse Committee has not met. Ms. Blanchard said the Transportation Center Subcommittee met last Wednesday and will meet again November 25. Report and Presentation of Resolution(s) from the Budget and Personnel Committee Mr. Joseph said he did not have a report. RESOLUTION NO. 296 - AUTHORIZING PAYMENTS FOR COMMUNITY COLLEGE OPERATING BUDGET MOVED by Mr. Joseph, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, this Board has heretofore and by resolution approved the 1999-2000 operating budget for the Tompkins Cortland Community College and appropriated the necessary funds to pay the Tompkins County proportionate share of the operating budget of said college, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That the County Administrator be and he hereby is authorized and directed, pursuant to the provisions of the Education Law of the State of New York and within the authorization provided by this Board, to pay Tompkins Cortland Community College an amount up to but not to exceed the Tompkins County budgeted share of the operating costs of said college for the fiscal year 1999-2000 on the following dates in the following amounts: January 1, 1999 March 1, 1999 May 1, 1999 July 1, 1999 SEQR ACTION: TYPE II -20 $ 491,460.00 491,460.00 491,460.00 491,463.00 Total $1,965,843.00 RESOLUTION NO. 297 - AUTHORIZATION TO CONTRACT FOR DEFERRED COMPENSATION TRUSTEE MOVED by Mr. Joseph, seconded by Ms. Davis, and unanimously adopted by voice vote. WHEREAS, Tompkins County formally adopted the amended and restated Deferred Compensation Plan for its employees pursuant to New York State Deferred Compensation Board Regulations (the "Regulations") by Board Resolution No. 150, dated June 16, 1998, and 335 November 17, 1998 WHEREAS, Section 457 of the Internal Revenue Code of 1986, was recently amended to require that amounts held pursuant to eligible deferred compensation plans must be held in trust for the exclusive benefit of participants and their beneficiaries, and WHEREAS, Tompkins County has appointed a Deferred Compensation Committee (the "Committee") to act on behalf of the County, and WHEREAS, the Connnittee has solicited and evaluated competitive proposals of financial organizations providing trust and trustee services, in accordance with the Regulations, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That Tompkins County hereby selects Nationwide Trust Company FSB to serve as trustee, RESOLVED, further, That pending notification of the Deferred. Compensation Board in accordance with Section 9003.3 (c) of the Regulations, the County Administrator, or his designee, is hereby authorized and directed to enter into appropriate contracts with Nationwide Trust Company FSB, PEBSCO and Nationwide Life Insurance Company, and to enter into other contracts as may be necessary or appropriate to effect the foregoing. In no event shall these contracts be of greater duration than the balance remaining on the original five (5) year contract, and every contract or agreement entered into shall contain a provision that the agreement or contract is subject to the Regulations and the Model Plan. SEQR ACTION: TYPE II -20 RESOLUTION NO. 298 - ADOPTION OF 1999 TOMPKINS COUNTY BUDGET MOVED by Mr. Joseph, seconded by Mr. Meskill. Mr. Meskill noted that he did not vote no on the resolution at committee; he was excused. Mr. Todd stated that he opposed the resolution. Mr. Joseph said the health insurance premiums will be reduced next year resulting in a $140,000 savings. The committee looked at the following three options, but did not make a recommendation: (1) change the amount departments are charged for fringe benefits from 25 percent to 24.4 or 24 percent. That amount could be used to lower the tax levy; (2) leave the money in departments' budgets. The money will be paid into the fringe pool and not spent and at the end of the year become part of the surplus that will be available next year; or (3) leave it in the fringe rate to accumulate in the pool, but then take action that would put that money in a special fund that gets held and becomes a pool for the following year. The money would be used to help balance the costs of health insurance premiums. He said the committee will continue to discuss this. Amendments to the Budget: Budget Amendment No. 13 - OTR #211 — Finance It was MOVED by Mr. Koplinka-Loehr, seconded by Mrs. Schuler, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has recommended $0 for a new half-time position to assist with payroll preparation in the Finance Department during 1999, now therefore be it RESOLVED, That the 1999 Proposed Budget Appropriations and Revenues be increased by $18,696 to approve the creation of this half-time position for 1999 only, RESOLVED, further, That this amendment results in NO CHANGE to the 1999 Proposed Real Property Tax Levy. Mr. Squires said it is important that he has staffing to assist in the operation of the payroll system and this proposal allows him to do that if he generates the funds needed. The department is looking at the way it operates and how it may be able to assess certain charges to county departments such as special 336 November 17, 1998 processing fees. Mr. Meskill spoke in opposition to charging other departments fees. He feels that if this position is necessary, the Board should approve it as permanent funding. It was MOVED by Mr. Meskill, seconded by Mr. Stein, to amend the amendment to expend it as one time money. A voice vote resulted as follows: Ayes - 11; Noes - 4 (Representatives Lane, Schuler, Totman, and Winch). AMENDMENT TO THE AMENDMENT CARRIED. A voice vote resulted as follows on the amendment as amended: Ayes - 13, Noes - 2 (Representatives Lane and Totman). AMENDMENT AS AMENDED CARRIED. Budget Amendment No. 1 - OTR #7 — Sr. Caseworker — DSS It was MOVED by Mr. Joseph, seconded by Ms. Kiefer, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has not recommended additional funding for the creation of a Sr. Caseworker position in the 1999 Budget for Child Protective Services, now therefore be it RESOLVED, That the 1999 Proposed Budget Appropriation base be permanently increased by $46,191 for the creation of this position due to increased Hotline Investigations, RESOLVED, further, That this amendment results in a $46,191 INCREASE in the 1999 Proposed Real Property Tax Levy. It was MOVED by Mr. Stein, seconded by Mr. Totman, to amend the amendment that the funding be taken out of the surplus. A voice vote resulted as follows: Ayes - 6 (Representatives Koplinka-Loehr, Lane, Meskill, Schuler, Stein, and Mink); Noes - 9 (Representatives Blanchard, Davis, Evans, Joseph, Kiefer, Proto, Todd, Totman, and Winch). AMENDMENT FAILED. A voice vote resulted as follows on the original amendment: Ayes - 6 (Representatives Davis, Joseph, Kiefer, Koplinka-Loehr, Meskill and Mink); Noes - 9 (Representatives Blanchard, Evans, Lane, Proto, Schuler, Stein, Todd, Totman, and Winch). AMENDMENT FAILED. Budget Amendment No. 2 - Class 'A' Mandate; Svcs. to Chil., Fam., Adults — DSS It was MOVED by Mr. Proto, seconded by Mr. Winch, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has recommended $1,520,926 in local dollars to support the Services to Children, Families, and Adults Program, now therefore be it RESOLVED, That the Class 'A' Mandated portion of the 1999 Proposed Budget Appropriation be reduced by $100,000 in local dollars ($500,000 Appropriations, $400,000 Revenues), RESOLVED, further, That this amendment results in a $100,000 DECREASE in the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 4 (Representatives Proto, Todd, Totman, and Winch); Noes - 11. AMENDMENT FAILED. Budget Amendment No. 3 - Class 'A' Mandate; Economic Security — DSS It was MOVED by Mr. Proto, seconded by Mr. Todd, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has recommended $2,592,413 in local dollars to support the Economic Security Program, now therefore be it 337 November 17, 1998 RESOLVED, That this Class 'A' Mandated 1999 Proposed Budget Appropriation be reduced by $125,000 in local dollars ($450,000 Appropriations, $325,000 Revenues), RESOLVED, further, That this amendment results in a $75,000 DECREASE in the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 4 (Representatives Proto, Todd, Totman, and Winch); Noes - 11. AMENDMENT FAILED. Budget Amendment No. 4 - OTR #80-82 — Human Services Coalition It was MOVED by Mr. Todd, seconded by Mr. Totman, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has recommended $274,057 in 1999 Total Funding for the Human Services Coalition, Health Planning Council and Fair Wage proposal, now therefore be it RESOLVED, That the 1999 Proposed Budget Appropriation be reduced by $56,145 for the Fair Wage, RESOLVED, further, That the Over -Target funding for Health Planning Council ($2,667), Human Services Coalition ($6,216), and Information & Referral ($4,995) be reduced to zero, RESOLVED, further, That the base funding for the Human Services Coalition be further reduced by $4,034 for total funding related to the three programs (HSC, I&R, HPC) be $200,000 in total, RESOLVED, further, That this amendment results in a $74,057 DECREASE in the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 3 (Representatives Proto, Todd, and Totman); Noes - 12. AMENDMENT FAILED. Budget Amendment No. 5 - Public Works Administration It was MOVED by Mr. Proto, seconded by Mr. Winch, to approve the following amendment: RESOLVED, That the 1999 Proposed Budget Appropriation for Public Works Administration be permanently reduced by $90,000 and increase Roads and Bridges by $90,000 as one-time funding, RESOLVED, further, That this amendment results in a $90,000 DECREASE in the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 5 (Representatives Davis, Kiefer, Proto, Totman, and Winch); Noes - 10. AMENDMENT FAILED. Budget Amendment No. 5 - Public Works Administration It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Evans, to reconsider the following amendment: RESOLVED, That the 1999 Proposed Budget Appropriation for Public Works Administration be reduced by $90,000, RESOLVED, further, That this amendment results in a $90,000 DECREASE in the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 6 (Representatives Evans, Koplinka- Loehr, Proto, Todd, Totman, and Winch); Noes - 9 (Representatives Blanchard, Davis, Joseph, Kiefer, Lane, Meskill, Schuler, Stein, and Mink). AMENDMENT FAILED. 338 November 17, 1998 Budget Amendment No. 6 - OTR #154 — Buildings & Grounds Contracts & Rmairs It was MOVED by Mr. Todd, seconded by Ms. Blanchard, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has recommended a one-time Over -Target increase of $21,000 in the 1999 Tompkins County Proposed Budget for increases related to service contracts and building repairs, now therefore be it RESOLVED, That the 1999 Proposed Budget Appropriation base be permanently increased by $100,000 which represents increases in service contracts of $83,000 and known additional repairs of $17,000 in addition to the $21,000 already proposed by the Budget Committee, RESOLVED, further, That the Public Works Administration budget be reduced by $75,000 resulting in a target reduction for them and 25,000 from surplus, RESOLVED, further, That this amendment results in a $121,000 INCREASE in the 1999 Proposed Real Property Tax Levy and a $21,000 INCREASE in the General Fund Balance available for appropriation. Mr. Joseph said the debates about taking the money out of the tax rate or out of the surplus is distorting the discussion. He feels that because he does not want to spend more out of surplus, he is feeling forced to vote against things that he wants to support and sees others who do not want to raise the tax rate voting against things they also want to support. He reminded the Board of the procedure used in the expanded Budget and Personnel Committee meetings which was first vote on what spending Board members wanted to do and then took a separate vote on how much surplus money should be used to cover - those costs. He suggested the Board use that same procedure. Discussion followed, and the Chair ruled to continue in the same manner that they began. Ms. Kiefer said she supports spending the money this way, but does not support the method of funding and- therefore will not support the amendment. A voice vote resulted as follows on the amendment: Ayes - 13, Noes - 2 (Representatives Kiefer and Joseph). AMENDMENT CARRIED. Budget Amendment No. 7 - OTR #23 & #24 — Dewitt Historical Society It was MOVED by Mr. Stein, seconded by Mrs. Schuler, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has recommended $72,691 in base funding for the Dewitt Historical Society in the Proposed 1999 Tompkins County Budget, now therefore be it RESOLVED, That the 1999 Proposed Budget Appropriation base be permanently increased by $5,200 for their maintenance of effort related to rent and operating expense increases, RESOLVED, further, That the appropriation from the General Fund Balance be INCREASED by $5,200 in order that this amendment result in NO CHANGE to the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 7 (Representatives Blanchard, Kiefer, Koplinka-Loehr, Lane, Schuler, Stein, and Mink); Noes - 7 (Representatives Davis, Evans, Joseph, Meskill, Todd, Totman, and Winch); Excused - 1 (Representative Proto was temporarily out of the room). AMENDMENT FAILED. Budget Amendment No. 8 - OTR #65 — Youth Bureau It was MOVED by Mrs. Schuler, seconded by Mr. Evans, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has recommended $596,501 for Youth Program Grants in the Proposed 1999 Tompkins County Budget, now therefore be it 339 November 17, 1998 RESOLVED, That the 1999 Proposed Budget Appropriation base be permanently increased by $15,000 for their maintenance of effort including Aidswork and the Youth Theatre Troupe, RESOLVED, further, That the appropriation from the General Fund Balance be INCREASED by $15,000 in order that this amendment result in NO CHANGE to the 1999 Proposed Real Property Tax Levy. It was MOVED by Ms. Kiefer to move the funding to the tax rate. MOTION FAILED FOR THE LACK OF A SECOND. Ms. Kiefer said she supports spending the money this way, but does not support the method of funding and will not support the amendment. A voice vote resulted as follows on the amendment: Ayes - 10; Noes - 5 (Representatives Kiefer, Proto, Todd, Totman, Winch). AMENDMENT CARRIED. Budget Amendment No. 9 - OTR #34 — Tompkins County Public Library It was MOVED by Ms. Mink, seconded by Mr. Koplinka-Loehr, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has recommended $1,252,577 for the Tompkins County Public Library in the Proposed 1999 Tompkins County Budget, now therefore be it RESOLVED, That the 1999 Proposed Budget Appropriation base be permanently increased by $32,000 for their maintenance of effort, RESOLVED, further, That the appropriation from the General Fund Balance be INCREASED by $32,000 in order that this amendment result in NO CHANGE to the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 6 (Representatives Davis, Evans, Koplinka-Loehr, Schuler, Stein, and Mink); Noes - 9 (Representatives Blanchard, Joseph, Kiefer, Lane, Meskill, Proto, Todd, Totman, and Winch). AMENDMENT FAILED. Budget Amendment No. 10 - OTR #110 -- Southern Tier East Regional Planning Board It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Stein, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has included in the 1999 Proposed Tompkins County Budget an increase in the 1999 Contingent Fund of $11,445 related to the base funding request by the Southern Tier East Regional Planning Board, now therefore be it RESOLVED, That the 1999 Proposed Budget Appropriation in the Contingent Fund be increased for 1999 only by $3,196 for a total of $14,641, RESOLVED, further, That the appropriation from the General Fund Balance be INCREASED by $3,196 in order that this amendment result in NO CHANGE to the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 6 (Representatives Davis, Koplinka- Loehr, Lane, Schuler, Stein, and Mink); Noes - 9 (Representatives Blanchard, Evans, Joseph, Kiefer, Meskill, Proto, Todd, Totman, and Winch). AMENDMENT FAILED. Budget Amendment No. 9 - OTR #34 — Tompkins County Public Library It was MOVED by Ms. Davis, seconded by Mr. Evans, to approve the following amendment: 340 November 17, 1998 WHEREAS, the Budget and Personnel Committee has recommended $1,252,577 for the Tompkins County Public Library in the Proposed 1999 Tompkins County Budget, now therefore be it RESOLVED, That the 1999 Proposed Budget Appropriation base be permanently increased by $26,000 for their maintenance of effort, RESOLVED, further, That the appropriation from the General Fund Balance be INCREASED by $26,000 in order that this amendment result in NO CHANGE to the 1999 Proposed Real Property Tax Levy. It was MOVED by Ms. Kiefer, seconded by Mr. Evans, to amend the amendment to move the money onto the tax levy. A voice vote resulted as follows: Ayes - 7 (Representatives Evans, Joseph, Kiefer, Koplinka-Loehr, Lane, Schuler, and Stein); Noes - 8 {Representatives Blanchard, Davis, Meskill, Proto, Todd, Totman, Winch, and Mink). AMENDMENT TO THE AMENDMENT FAILED. A voice vote resulted as follows on the original amendment: Ayes - 8 (Representatives Davis, Evans, Kiefer, Koplinka-Loehr, Meskill, Schuler, Stein, and Mink); Noes - 7 (Representatives BIanchard, Joseph, Lane, Proto, Todd, Totman, and Winch). AMENDMENT CARRIED. Bud¢et Amendment No. 11 - OTR #108a (new) — Plannins Department It was MOVED by Mr. Lane, seconded by Mr. Winch, to approve the following amendment: WHEREAS, the 1999 Proposed Budget has not included a maintenance of effort increase in funding for the 3's consecutive year, and WHEREAS, up until this point, annual reductions in spending and changes in personnel have enabled the department to continue operations without a noticeable reduction in services offered, now therefore be it RESOLVED, That the 1999 Proposed budget Appropriation be permanently increased by $10,000 to support the maintenance of effort funding for this Department and to help them continue services in a manner that does not dramatically impact service delivery, RESOLVED, further, That the appropriation from the General Fund Balance be INCREASED by $10,000 in order that this amendment result in NO CHANGE to the 1999 Proposed Real Property Tax Levy. It was MOVED by Ms. Kiefer, seconded by Mr. Koplinka-Loehr, to amend the amendment to move the money onto the tax levy. A voice vote resulted as follows: Ayes - 3 (Representatives Joseph, Kiefer, and Koplinka-Loehr); Noes - 12. AMENDMENT TO THE AMENDMENT FAILED. A voice vote resulted as follows on the original amendment: Ayes - 13, Noes - 2 (Representatives Joseph and Kiefer). AMENDMENT CARRIED. Budget Amendment No. 12 - OTR #164 — Bridge Program It was MOVED by Mr. Proto, seconded by Mr. Winch, to approve the following amendment: RESOLVED, That the 1999 Proposed budget Appropriation be increased by $55,000 to support the design of the Lounsbury Road Bridge, RESOLVED, further, That the appropriation from the General Fund Balance be INCREASED by $55,000 in order that this amendment result in NO CHANGE to the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 3 (Representatives Evans, Proto, and Winch). Noes - 12. AMENDMENT FAILED. 341 November 17, 1998 Dewitt Historical Society It was MOVED by Mr. Stein, seconded by Mrs. Schuler, to amend the budget by adding $3,000 as a permanent increase for the Dewitt Historical Society to be taken out of surplus to cover increase of maintenance of effort for personnel only. A voice vote resulted as follows: Ayes - 9 (Representatives Blanchard, Davis, Evans, Koplinka-Loehr, Lane, Meskill, Schuler, Stein, and Mink); Noes 6 (Representatives Joseph, Kiefer, Proto, Todd, Totman, and Winch). AMENDMENT CARRIED. Budget Amendment No. 1 - OTR #7 — Sr. Caseworker — DSS It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Stein, to approve the following amendment: WHEREAS, the Budget and Personnel Committee has not recommended additional funding for the creation of a Sr. Caseworker position in the 1999 Budget for Child Protective Services, now therefore be it RESOLVED, That the 1999 Proposed Budget Appropriation base be permanently increased by $45,000 for the creation of this position due to increased Hotline Investigations, RESOLVED, further, That this amendment results in NO CHANGE in the 1999 Proposed Real Property Tax Levy. A voice vote resulted as follows on the amendment: Ayes - 7 (Representatives Davis, Joseph, Koplinka-Loehr, Meskill, Schuler, Stein, and Mink); Noes - 8 (Representatives Blanchard, Evans, Kiefer, Lane, Proto, Todd, Totman, and Winch). AMENDMENT. FAILED. Mr. Todd strongly feels year-end surpluses should be returned to taxpayers. It was MOVED by Mr. Todd, seconded by Mr. Totman, to use the surpluses generated ($273,567 of the general fund and $140,000 from the savings in health insurance) to reduce taxes down to 1.6 percent. A voice vote resulted as follows on the amendment: Ayes - 3 (Representatives Proto, Todd, and Totman); Noes - 12. AMENDMENT FAILED. It was MOVED by Mr. Evans, seconded by Mr. Winch, to use the $140,000 (savings from health insurance) to reduce the tax rate. A voice vote resulted as follows: Ayes - 3 (Representatives Evans, Todd, and Winch); Noes - 12. AMENDMENT FAILED. A voice vote resulted as follows on the resolution adopting the budget as amended: Ayes - 12, Noes - 3 (Representatives Todd, Totman, and Winch). RESOLUTION ADOPTED. WHEREAS, on November 5, 1998, the proposed budget for the year 1999 has been presented to the Board by the Budget Officer and a public hearing has been duly called and held on November 10, 1998, pursuant to the provision of Section 5.06 of the County Charter and Code and all persons desiring to be heard concerning same have been heard, now therefore be it RESOLVED, on recommendation of the Budget and Personnel Committee, That pursuant to Section 5.07 of the County Charter and Code, the said proposed budget as amended is adopted, subject to the correction of manifest errors by the Clerk of the Board and Budget Officer, as the budget of Tompkins County for the year 1999, RESOLVED, further, That pursuant to Section 5.03, 5.04 and 5.05 of the County Charter and Code, the several amounts specified in such budget opposite each item of expenditure set forth in the column adopted are appropriated for the objects and purposes specified, effective January 1, 1999, RESOLVED, further, That the sum of $18,388,879 required to meet expenses and costs of county government in Tompkins County for the fiscal year 1999 as set forth in the budget be assessed against, levied upon, and collected from the taxable property of the nine towns and the city liable therefore. 342 SEQR ACTION: TYPE I1-21 November 17, 1998 RESOLUTION NO. 299 - ADOPTION OF 1999-2003 TOMPKINS COUNTY CAPITAL PROGRAM MOVED by Mr. Joseph, seconded by Ms. Blanchard. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Proto). RESOLUTION ADOPTED. WHEREAS, the proposed Budget for the year 1999 and the proposed 1999-2003 Capital Program have been presented to the Board by the Budget Officer and a public hearing has been duly called and held on November 10, 1998, pursuant to the provision of Section 5.06 of the County Charter and Code and all persons desiring to be heard concerning same have been heard, now therefore be it RESOLVED, on recommendation of the Capital Program Committee, That pursuant to Section 5.07 of the County Charter and Code, the said proposed capital program as amended is adopted, subject to the correction of manifest errors by the Clerk of the Board and Budget Officer, as the capital program of Tompkins County for the years 1999-2003. SEQR ACTION: TYPE II -20 Approval of Minutes It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Lane, and unanimously adopted by voice vote, to approve the minutes of November 4 as corrected. Adjournment The meeting adjourned at 8:33 p.m. 343 bA-404 ct• O E-4 � o Ig.50 izizs szv /-4 o � Tompkins County Proceedings ALPHABETICAL LISTING OF PROGRAMS PRG it 0300 2600 2605 2610 2300 1002 6100 6705 3155 0300 2100 4405 1300 0700 0706 6400 2410 0766 0300 4509 1200 4508 0500 2215 6700 1004 1008 2105 1405 3850 0815 1406 5905 PROGRAM NAME Groton Library Health Planning Council HSCoalition - Coordination & Planning HSCoalition - Information & Referral Human Rights Infants Health Assessment Program Information Technology Services Inservice Training & Education Ithaca -Tompkins Transportation Council Library Services Medicaid Assistance & LTC Medical Medical Examiner Mental Health - Planning & Coordination Mental Health Agencies Motor Vehicles Municipal Youth Services Grants Manual Support, Social Rehabilitation Newfield Library OAR Bail Program Occupational Health & Safety Offender Aid & Restoration (OAR) Other Corrununity Colleges Personal Emerg. Response System (PERS) Personnel ' Physically Handicapped Children Case Management Physically Handicapped Chi wren Treatment ' Planning & Coordination Planning & Coordination - Public Health Probation - Planning & Coordination Psychiatric Expense Public Health State Aid Public Information PRG 4800 5799 6210 6302 5100 7200 5910 5950 1700 2000 4380 3005 1705 5105 3900 0810 2200 6105 0400 3000 0505 4410 6200 0300 4200 4705 1302 1500 1305 2750 2400 2405 PROGRAM NAME Public Transportation Public Works Administration Purchasing Records Management Recycling & Solid Waste Svcs. Repay Municipalities - Co. Wide Services Risk Management Self -Insurance Reserve Septage Disposal Services to Chil., Fam., Adults Sheriff - Planning & Coordination So. Tier East Regional Planning Board Soil & Water Conservation Solid Waste Disposal Stop DWI Supportive Case Management Supportive Services Telecommunications Tomp. Co. Public Library Tompkins County Area Development Tompkins -Cortland Community College Transport Treasury Ulysses Library Uniform Division Utilities, Taxes & Insurance Vital Records Weights & Measures — Consumer Protection Womens, Infants & Children Program (WIC) Workforce Development Center Youth Bureau - Planning & Coordination Youth Program Grants 344 Tompkins County Proceedings ALPHABETICAL LISTING OF PROGRAMS PRG # PROGRAM NAME 6205 Accounting 2810 Advisory Board Support 4600 Airport 0726 Alcohol/Substance Agencies 4502 Alcoholism Council 3700 Alternatives to Incarceration 1610 Animal Control 6000 Assessment 3200 Assigned Counsel- Planning & Coordination 3205 Assigned Counsel Attorneys 2500 Basic Subsistence 6500 Board of Elections 5800 Board of Representatives 5005 Bridges 4700. Buildings & Grounds Maintenance 0756 Case Management 0205 Celebrations 6215 Central Services 4000 Civil Division 5810 Clerk - Board of Representatives 0736 Clinic Services 0210 Community Arts Partnership 4504 Community Dispute Resolution Center (CDRC) 1400 Community Health Services 2800 Community Planning Services 6900 Contingent Fund 7000 Contingent Fund -- Mandates 0746 Continuing Day Treatment 0100 Cooperative Extension 2815 Coordination of Services 3800 Core Probation Services 4400 Corrections 5900 County Administration PRG # PROGRAM NAME 6600 County Attorney (Law Department) 6300 County Clerk 0202 County Historian 5000 County Road 4300 Court Security 4100 Criminal Investigation 4500 Criminal Justice & Legal Services 4550: Criminal Justice Coordinator 1006 CSN -Planning & Coordination 6800 Debt Service & Capital Program 0716 Devel. Disability Agencies 0200 Dewitt Historical Society 3300 District Attorney (Criminal Prosecution) 1600 Dog Damage Claims 4506 Domestic Offense Offender Rehab. Svcs. (DOORS) Dryden Library 1012. early Intervention (0-2) 2700 Economic Opportunity Corporation 1800 Economic Security 1000 Education Handicapped Children (3-5) 5930 Electronic Futures 5935 Electronic Futures Consulting 3855, Electronic Monitoring S02:,Emergency Communications 4900 Engineering 1100 Environmental Health 2210 Expanded In -Home Services 0300 Finger Lakes Library System 3500 Fire - Planning & Coordination 3$04'; Firefighting & Emergency Medical'Services 22Q5 Food Programs 2$05; Grant Management 1$9.§, Grant Management - CD Fund 0300 345 1994 11UDGI T GEM1ERM1I REYERUE SUMMARY (A) (8) Percent Change 1998 Adopted from 1997 (C) Agency & Departmental Request (D) County rAdmr.: Recommend. (E) Committee Recommend (F) Proposed 7.-„, 1 Class A Mandated Services 5 c w '.11,238,147 +0;50% 3 Class B & C Mandated Svcs. 3 Non Mandated Services 11,381,607 .:707 18,551,158 5:76% 4 Mandate Contingency Fund 5 Contingency Fund 6 Capital & Debt Service 250,000 0.00% 550;000 17:31% 2,349,058 7,2270 7 Total Expenses 44.329,070 110 898)438 x:125700(6:' 21 661 , 129• "�- 250-0QQ 55Q000: 3,I34',636 1O;89.8;458'e •' 11016,20.51 19 356348% :100';000f. 670;332 3,134;636! 45 2i�49 . (0;898 438 1 11,130295 19;855,669 100;000 ' .57.1;445 2,893,306 15 417153 il'06Q5 4731 • 1.0;948 377 - r8;707 946) 100 000 1,036:777. 6 ,036 779 3,504,515: 0) 8 Sales Tax Revenue •l8,900;000- G;207 I'93506QQ1 , l9 35Q`000? r 19:350;000 9 Other General Revenues .3,2691152r - 10 Property Tax 11 General Fund Appropriation .)7;649481 '.t1SI.h - 4',266 003 :55A6k 12 948 386 1-_` . 2;90S`608�i :22,764?Q77,1 ..`. 29;85.7;4884 f4;0061756r 2985;608 21-086;258 2 027;287 `19 �35,O,OQ10< 2;985)608} 18'388'879 4;108 54 12 Solid Waste Fund Appropriation (3 Road Fund Appropriation rg9 Sti9' ..147,090 _ 4 Total Revenues 44.319,970 '4 q4 A .�490643)9• (G) (H). (I) Percent Dol)aoChange Change �, .. Adopted,.-_ frorp _. 1998 from 1991 t A06Q5'473 ;i :0} (6921'634) `5:69! :l0 9610)3 i1 . 4 C4f$9.4)`. 64° '18786246:x• " v-"2339188' x --127° 100 Q00 . ..:)150 000) .6000! 1 036777:": - 48607:77 t ..88:50° 3,504;51S?: -..:••,:1;1$57457.;-.F; 49 19! QQ9,,724. 589 54v'`. 1r44' �ysi3'2 985608,��r'"v:..t'(0:89F2i9J'r'!:'37.8;'69_ 77•" 1'8388 829 c i"" ;7392398KVs„4 r9° t 5 'rA 26 237si !*;ir ErO .9Yt to SSA. 94 9t •it -,-7.1¢8 1.0,,2 I a ! w s`' : ,.('t4l(Q90) rQQ`{10° IA' -fig! gasglgtaag21,:65.4:14112i.§:0 PROPERTY TAX RATE GROWTH 15 Assessed Value 16 Tax Rate per Thousand 17 Property Tax . rata growth 18 Tax increase on $100,000 home 3.529,220,885 .0.03% S 5.00 •1.60% . •1.6% S (8.00) 3,329,230,885 S 6.45 29.0% S 137.02 3,529,220,885 5 5.91 18.2% II $ 82.99 9 3,529,210,885 $ 5.97 i 19.5% S 89.48 3,538,873,273 $ 5,20 3.9% S 11.63 3,538,873,273 S 5.20 3.9% $ 11.63 Recommended Uses of Available General Fund Balance 19 Non -Target Increases (Line 29) 2,567,416 201...: on.4.,'Neu h.e✓y....A,r rr.n., (147,090) 21 Reduce Tax Lsvy (/or Debt) 670,677-• 22 Reduce Tau Levy Or oll other) 1,175,000 23 Deferred no Increase - 3,372,334 - • 634,422 - 1,448,481 634,422 - 1,392,865 634,422 - ? ; 1,844,119 • 634,422 1,700,000 1,862,815 . - 834,422 1,779,000 24 GENERAL FUND APPROP. (Line 11) 4,266,003 4,006,756 2,082,903 II 2,027,287 4,178,541 4,276,237 OVER•TARGET ITEMS (Including Capital) 25 N.n.urxniw.uu..4,1inIC,pul 1,294,894 26 Nm.,.', ....i.e.., .cx' (66.766) 27 Nen•,ur.;n<..,..orx..e;. pica r..n 267,939 28 .i4,,,,,,, •..... • flan...: 1,091,349 29 TOTeL 80N-i.PGC1P'C0.an5aS 2,567,416 30 reR.11.rrwu•(aMCapital) 1,418,777 31 •n,s.,tr......•c.d., - 32 Tout Tarsal Ina:...* 1488777 33 r.,.i.ao'ros A. a...., 3,986,193 2,290,155 ]59,000 428,128 •_ 295.051 3,372,334 3,974,895 480,334 4,455,229 7,827,663 340,533 359,000 428,128 320,820 1,448,481 2,260,528 480,334 2,740,862 4,189,343 546,917 100,000 428,128 317,820 1,392,865 2,471,627 498,004 2,969,631 4,362,496 720,171 3781000 428,128 _-•_-- 317,820 1,844,119 1,434,004 831,213 2,265,217 4,109,336 •---_-738,867 »» _»778,000 _ 428,128 --•- 317,820 1,862,815 1,313,004 - 831,313 2,344,217 4,207,032 356,027 .42,945 464,766 -535.65° 160,1899 599.795 (773,529) »-- -(704,601 17,44° 94,227 6.64° T._._.- ._.__ 923,440- 65.235 -------- 220,839 52401 Tompkins County Proceedings TOMPKINS COUNTY TAX DISTRIBUTION TABLE 1998 Assessed Value for 1999 Budget LOCALE Assessed Value' Real Property Tax GROSS LEVY Town Sales Tax Credits Real Property Tax NET LEVY Workers' Comp. Election Expenses Net Tax r 1VNrCIPALITESS THAT USE YHBIR SALES 1'A?(68 .o ft$PUE6 T 1E, jQUNTY TAX )T. Town of Caroline 93,611,818 486;431 424,000 62,430.64 Town of Danby 119,101,153 618,880 387,000 231,879.66 52.90 2,203.52 64,687.06 234,150.51 67.33 2,203 52 Groton (outside village) 86,998,477 452,066 425,000 27,066.05 49.17 2,325.95 29,441.17 Town of Newfield 147,962,362 768,850 661,000 107,849.79 83.62 2,203.52 110,136.93 MUNICEPA 1ty,i.1S1NG 0 PORTIsa' 0p Th6IR SALES 10 C O0 THE CP' YT,A)t::Rq Ulysses (outside village). ,165,069,802 857,744 251,000 608,744.37 124.48 2,201.74 609,070.58 MUNICIPAUTIES;THAT USE THE1P ALES TAXOSTO REDJCETHEIR L:OCpL. TAX [�AT8 Dryden (outside village) 417,784,573 2,170,914 0 2,170,914.12 236.10 6,818.68 2,177,968.90 Town of Enfield 95,178,100 494,569 0 494,569.44 53.79 1,573.66 496,196.89 Ithaca (outside village) 455.356,088 2.522.033 0 2,522,032.77 274.3Q 5,432.16 2,527,739.24 Lansing (outside village) 441, 020, 246 2.291,653 0 2,291,652.54 389.05 3,293.80 2,295,335.40 Village of Cayuga Heights 236,521,543 1,229,026 0 1,229,025.65 133.67 2,647.18 1,231,806.50 Villages of F'ville & Dryden 77,241,531 401,366 0 401,366.50 43.66 1,260.66 402,670,82 Village of Groton 49,860,960 259,090 0 259,090.14 28.18 1,333.06' 260,451.38 Village of Lansing 247,383,837 1,285,469 0 1,285,468.88 0.00 1,847.61 7,287,316.48 Village of Trumansburg 55.197,308 286,819 0 286,819.15 0.00 736.23 287,555.38 City of Ithaca 620,585,475 4,263,969 0 4, 263, 969.30 463.75 15,650.43 4,280,083.48 TOTAL ALL 3,538,873,273 18,388,879 2,148,000 16,240,879.00 2,000.00 51,731.72 16,294,610.72 ' Fug Value and Assessed Value are the same in Tompkins County Per 51,000In Assessed Value s2u!paaooid,unoD sucjdwoj SUMMARY OF 1999 BUDGET. FUNDS 1999 Budget 1 Budget Requests These are the finding requests of all Budgeting Units at the beginning of the 1999 Budget process. 2 Recommended Changes Recommendations were made by th