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HomeMy WebLinkAbout1995 Proceedings1995 PROCEEDINGS Tompkins County Board of Representatives TOMPKINS COUNTY NEW YORK STUART W. STEIN, Chair Ithaca, New York CATHERINE COVERT, Clerk Ithaca, New York State of New York County of Tompkms Tompkins County Board of Representatives ss: In pursuance of the authority conferred by Section 211 of the County Law, I do hereby certify that the copy of the Proceedings of the Tompkms County Board of Representatives of the County of Tompkins, New York, for the year 1995, contained m this volume is true and correct. CATHERINE COVERT Clerk of the Board of Representatives TOMPKINS COUNTY BOARD OF REPRESENTATIVES 1995 Standing Committees Budget and Fiscal Policy Eric Lerner, Chair Barbara Mink, Vice -chair Tim Joseph Beverly Livesay Peter Meskill Frank Proto Thomas Todd Facilities and Operations Daniel Winch, Chair Barbara Blanchard, Vice -chair Dooley Kiefer Governmental Affairs Beverly Livesay, Chair Charles Evans, Vice -chair Barbara Blanchard Nancy Schuler George Totman Health and Environmental Quality Charles Evans, Chair Dooley Kiefer, Vice -chair Eric Lerner Frank Proto Nancy Schuler Solid Waste Thomas Todd, Chair Dooley Kiefer, Vice -chair Stuart Stein Capital Program Eric Lerner, Chair Beverly Livesay, Vice -chair Barbara Blanchard Nancy Schuler Daniel Winch Rural Affairs Frank Proto, Chair Michael Lane, Vice -chair George Totman (Plus other non -board members) Charter Review Michael Lane, Chair (Others to be added) Affordable Housing Barbara Blanchard, Chair 1995 Special Committees (With program review responsibilities) 1995 Special Committees (With specific task responsibilities) Human Services Tim Joseph, Chair Beverly Livesay, Vice -chair Charles Evans Peter Meskill Daniel Winch Planning, Community Development and Education Nancy Schuler, Chair Michael Lane, Vice -chair Peter Meskill Frank Proto George Totman Public Safety Peter Meskill, Chair Michael Lane, Vice -chair Tim Joseph Eric Lerner Daniel Winch Transportation Services Barbara Blanchard, Chair Nancy Schuler, Vice -chair Michael Lane Thomas Todd George Totman Economic Development Barbara Mink, Chair Stuart Stein, Vice -chair Frank Proto Public Information Tim Joseph, Co-chair Charles Evans, Co-chair Leadership Council Barbara Mink, Chair Charles Evans (Plus other non -board members) January 3, 1995 Organization Meeting Pursuant to Section 151 of County Law, Section 2.04 of the Charter and Code, Rule I of the Rules of the Board and the date established by Resolution No. 312 adopted by the Board on November 15, 1994, the Board of Representatives was scheduled to hold an organizational meeting on January 3, 1995. The Board of Representatives convened at its Chambers in the Courthouse in the City of Ithaca, New York, on Tuesday, January 3, 1995 at 5:30 p.m. and was called to order by Catherine L. Covert, Clerk of the Board. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. City of Ithaca: District No. 1 District No. 2 District No. 3 District No. 4 District No. 5 Towns: - Barbara Blanchard, 316 Brookfield Road - Eric J. Lerner, 504 South Plain Street - Stuart W. Stein, 11 Cornell Walk - Nancy B. Schuler, 110 Ferris Place - Barbara Mink, 614 North Cayuga Street District No. 6 - Thomas L. Todd, 847 Davis Road, Lansing District No. 7 - Frank P. Proto, 2585 Slaterville Road, Slaterville Springs District No. 8 - Daniel M. Winch, 310 Burdge Hill Road, Newfield District No. 9 - George L. Totman, 31 Church Street, Groton District No. 10 - Dooley Kiefer, 629 Highland Road, Ithaca District No. 11 - Beverly E. Livesay, 147 Snyder Hill Road, Ithaca District No. 12 - Tim Joseph, 772 Elm Street Extension, Ithaca District No. 13 - Charles V. Evans, 819 Snyder Hill Road, Ithaca District No. 14 - Michael E. Lane, 42 East Main Street, P.O. Box 35, Dryden District No. 15 - Peter Meskill, 64 East Seneca Street, Trumansburg Election of Temporary Chairman Mrs. Covert announced that the first order of business was the election of a temporary chairman. Ms. Mink nominated Mr. Todd as Temporary Chairman, seconded by Mr. Proto. After hearing no more nominations, it was MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote, to close nominations. A voice vote resulted as follows for Temporary Chairman: Ayes - 15, Noes - 0. Adopted. Mr. Todd took the chair as Temporary Chairman. The next order of business was the election of a Permanent Chairman and nominations were opened. Mr. Lerner nominated Mr. Stein as Permanent Chairman, seconded by Mr. Lane. Mr. Lerner stated in January 1994, this Board began the process of reinventing Tompkins County government by unanimously electing Stuart Stein as Chairman. Under Mr. Stein's leadership, Board meetings have been revamped, there have been major initiatives in quality improvements and the budget improvement process has been launched. It has been many years since we have seen so much excitement and creativity. Mr. Stein has a persistent voice for cooperation and consensus, but knows when it is time to make a decision on principle and make the hard decision that keeps the Board moving forward. 3 January 3, 1995 Mr. Lerner stated he looks forward to a new year that will be as productive and energetic as the last one, and is proud to nominate Stuart Stein, as Chairman of the Board. Mr. Lane stated as a new member of the Board and who has just begun to learn the mechanisms of the Board and how the Board works together, he is becoming more and more convinced that Stuart Stein has what it takes. He said someone of Mr. Stein's nature and abilities and take 15 Board members and mold them into a unit to accomplish the things that were done last year. Mr. Stein has carefully, and with a firm hand led the Board. Mr. Lane said he cannot think of more than one or two votes throughout the 1994 year that were party -line. Mr. Stein has molded the Board into one that can work together, party -lines withstanding. Mr. Lane stated he gladly seconds the nomination of Mr. Stein as Chairman. Mr. Winch stated last year on behalf of the Republicans, he endorsed Stuart Stein as Chairman of the Board. He said in 1995 the Board can: expect major economic changes from Washington concerning local programs; expect major economic changes from Albany concerning local programs; expect changes requested from the 94,000 people that reside in the County; expect the 1995 Chairman to tweak or change the committee structure and personnel assignments; and expect 1995 to be a difficult but enjoyable year for the 15 Representatives from Tompkins County; Mr. Winch said if the Board is to succeed and he expects it to, the full Board must all be behind the Chairman. On behalf of the Republican minority of the Board, Mr. Winch stated he endorses Mr. Stein as a proven leader. He said he personally looks forward to Mr. Stein's leadership and guidance. It was MOVED by Mr. Proto seconded by Mr. Evans, and unanimously adopted by voice vote, to close nominations. By a unanimous show of hands, Mr. Stein was re-elected Permanent Chairman of the Board. Mr. Stein took the chair as Permanent Chairman. Mr. Stein, Chairman, stated he is touched and honored by all of the kind words that have been said. He said he sees the Board as one Board trying to serve one County, and all members having the best interests of all residents of Tompkins County at heart. He is aware that this will be tested, and hopes everyone will keep in mind, regardless of differences in opinion, everyone acting sincerely and in the best interests of Tompkins County. Nominations were opened for Vice Chairman. Mr. Meskill nominated Ms. Mink as Vice Chair, seconded by Ms. Blanchard. Mr. Meskill stated it is a special privilege and honor to nominate Ms. Mink. She can speak precisely and most influential to any issue. He said during the last twelve months, Ms. Mink has taught him many valuable lessons, including how to get work and get along with County staff and fellow legislators. Besides having the ability to get to the essence of an issue, she has the ability to speak with grace, eloquence and influence and can disagree on an issue and when the debate is over she can go on without any ill feelings and get on to the next year. Ms. Blanchard stated she knew when she joined the Board the time and commitment necessary to be a good Board member was a mighty responsibility, and watching Ms. Mink serve as Vice Chair of the Board and Chair of the Planning, Economic Development and Education Committee, and Leadership Council, and numerous other committee responsibilities has been inspiring. She is responsible for many exciting initiatives this year, and feels she needs to continue. She urged all members to join her in electing Ms. Mink Vice Chair. It was MOVED by Mr. Evans, seconded by Mr. Todd, and unanimously adopted by voice vote, to close nominations. By a unanimous show of hands, Ms. Mink was re-elected Vice Chair of the Board. 4 January 3, 1995 Ms. Mink, Vice Chair, said she looks forward to the coming year. She stated she would like to make the work of the Leadership Council radiate out into the organization and make it a reality. She also would like to focus on economic planning, and be more involved in a constructive public information program so that people in the County can be more involved in what government is all about. She thanked the Board for their support. Approval of Minutes It was MOVED by Mr. Joseph, seconded by Mrs. Schuler, to approve the minutes of October 4, 1994. Ms. Kiefer stated the changes being brought to the floor are being done so at the direction of the Clerk of the Board. Mr. Meskill asked why his copy has the word "no" beside it. Mr. Stein stated it was done by the Clerk, as she felt the changes were something she did not have the authority to change and referred them to the Board. It was MOVED by Ms. Kiefer, seconded by Mr. Lerner, to insert the date September 6, 1994 after the heading Approval of Minutes. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Meskill). MOTION CARRIED. It was MOVED by Ms. Kiefer, seconded by Mr. Lerner, to amend page seven, Resolution No. 215, to add the following two sentences after the third sentence: The language of the local law was not available when the public hearing was set and no written summary of the proposed changes exists. Even the title of the local law does not reveal that it creates a Department of Finance. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Meskill). MOTION CARRIED. Ms. Kiefer brought forward revised wording for Ms. Mink's comments on page two. She said she discussed the changes with Ms. Mink. Ms. Mink said she would rather strike the last sentence from her report rather than revise the wording. It was MOVED by Ms. Mink, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to strike the last sentence on page two. Mr. Stein stated a change was suggested to him to be made to his report on page six under his comments. He stated although the wording may be awkward, it is correct and will stand as it is. However, he accepted the following wording be inserted suggested by Ms. Kiefer under the Chairman's appointment of an Affordable Housing Task Force: change the word "one" to "the sole" and add "and to report within three months." It was MOVED by Ms. Kiefer, to amend Mr. Squires', Comptroller, report on page seven to include in his report, the dollar figure for the unpaid bills. MOTION FAILED FOR LACK OF A SECOND. A voice vote on approving the minutes as amended resulted as follows: Ayes - 15, Noes - 0. MINUTES APPROVED. Mr. Proto asked for the status of the minutes issue that has been raised. He said the question of how many changes are going to be made to the minutes and what constitutes minutes needs to be answered. Mr. Stein stated this is a matter which is under discussion within the Governmental Affairs Committee. He expects to have a resolution by the end of the month. Ms. Mink said the subcommittee dealing with this issue will meet tomorrow to make a recommendation. Privilege of the Floor by the Public No member wished to speak. Privilege of the Floor by the Board Members 5 January 3, 1995 Michael Lane, Representative, District No. 14, stated hundreds of members of the Dryden community came together to celebrate the life of Stephen A. Starr who was a respected and beloved member of the community. He was a dedicated father and protector of his family. He was a teacher and coach of the high school football team, and his life was cut short tragically last week. The coming together of people in Dryden and other places to stand shoulder to shoulder signifies that it will be the act of violence that will be buried, and the joy of one man's life that will be remembered. Addition of Resolution(s) to the Agenda It was MOVED by Mr. Lane, seconded by Mr. Totman, and unanimously adopted by voice vote, to add to the agenda the resolution entitled Resolution Expressing Condolences on the Death of Stephen A. Starr. RESOLUTION NO. 1 - RESOLUTION EXPRESSING CONDOLENCES ON THE DEATH OF STEPHEN A. STARR MOVED by Mr. Lane and unanimously seconded and adopted. WHEREAS, Stephen A. Starr untimely died on December 30, 1994, and WHEREAS, Stephen A. Starr was a respected and beloved member of the Dryden community as a father, a teacher, and high school coach, whose life brought joy to those who knew him, and WHEREAS, Dryden and all of Tompkins County has been shocked and numbed by this senseless act of violence which has taken Stephen A. Starr from us, now therefore be it RESOLVED, That the Tompkins County Board of Representatives, on behalf of all of the residents of Tompkins County, does hereby express its sincere condolences to Stephen's wife, Judith; his daughters, Amber, Amy, and Tiffany; and to all of his family, and wish them Godspeed through this sad time of sorrow and loss, RESOLVED, further, That this resolution be spread upon the minutes and that the Clerk of the Board transmit an appropriate copy to the family of Stephen A. Starr. SEQR ACTION: TYPE II - 15 Withdrawal of Resolutions(s) from the Agenda Chairman Stein gave the appropriate committee chairman permission to withdraw the following resolutions from the agenda: Creation of Contract Budget - Mental Health Advisement to Tompkins County Water Purveyors on Public Meetings Pertaining to Watershed Rules and Regulations Chairman's Report, Appointments, and Presentation of Awards Mr. Stein stated it is customary at the beginning of the year for the committee assignments to be made. Those will be made at the next Board meeting on January 17. Between now and then he said he will be talking to each Board member about everyone's interest and concerns and will try to do that within the upcoming week. The Committee structure for 1994 will continue until the new committees are established. In addition, he expects to have a statement prepared at the next meeting about some of the things facing the Board in the coming year. Appointments 6 January 3, 1995 Mr. Stein made the following appointments to the Airport Master Plan Technical Advisory Committee: Bill Mobbs, Commissioner of Public Works Bob Nicholas, Airport Manager David Boyd, Ithaca -Tompkins County Transportation Council Philip Brito, Federal Aviation Administration Mike Canger, USAir Manager Roger Dennis, Taughannock Aviation Jim Wells, small airplane operator Linda Daybell, Tompkins County Chamber of Commerce John Majeroni, Cornell University Michael Stamm, Tompkins County Area Development, Inc. Skip Hardi, Agriculture Jeff McDonald, EMC Committee liaison Bonnie Gordon, Vice President for Development at Ithaca College Mr. Stein submitted his name to the Board for reappointment to the Finger Lakes Association. It was MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote, to reappoint Mr. Stein to the Finger Lakes Association. Chairman Stein presented an award to Michelle Pottorff, Deputy Clerk, for completing ten years of service with Tompkins County. Mr. Stein then presented an award to Beverly Livesay, District No. 11, for completing 20 years of service as a member of the Board of Representatives of Tompkins County. County Administrator's Report Mr. Heyman, County Administrator, had no report. County Attorney's Report Mr. Theisen, County Attorney, reported the purchase option with Thorntree Hill Associates has been signed by both parties, and is now a binding agreement. Mr. Heyman, County Administrator, signed on behalf of the County. Comptroller's Report Mr. Squires, Comptroller, had no report. Report and Presentation of Resolution(s) by the Public Works Committee Mr. Winch, Chairman, thanked the 1994 Public Works Committee for their hard work and dedication. He said the Committee crossed a lot of bridges and paved the way to the future. It was a tough year for public works but feels very proud of all the accomplishments. RESOLUTION NO. 2 - AUTHORIZING A DEVELOPMENT RESTRICTION FOR THE CREATED WETLAND AT THE OLD CASWELL ROAD LANDFILL SITE (FOR AIRPORT RUNWAY EXTENSION PROJECT) MOVED by Mr. Winch, seconded by Mr. Lane. Ms. Kiefer said assuming this wetland functions well, it is fine that the County follows through and puts a restriction on it to preserve it. She is concerned that we may be restricting the use of this land prematurely. She is concerned that it may cease 7 January 3, 1995 functioning as a wetland, and with that concern in mind, she spoke to County Attorney, to see if something can be written into the resolution before the Board undertakes to preserve it forever. She believes the County Attorney has been waiting for a return call from the Army Corp. of Engineers. It was MOVED by Ms. Kiefer to postpone the resolution, seconded by Mrs. Schuler. Ms. Blanchard said it is her understanding that this is a requirement for the nationwide permit. Mr. Winch stated he would like this resolution to move forward. It was one of the concerns and restrictions from the Army Corp. of Engineers. He said all wetlands are forever changing, and he does not endorse postponing this. He asked that the Board adopt this resolution so that the paperwork can be developed, so the County can do what it has been asked to for the nationwide permit. Mr. Theisen, County Attorney, said if the County is the only party for the restriction, it may allow for rescinding the restriction or amending it. He is in contact with the Army Corp. of Engineers on how that could be done. He said the Corp. wants this done in perpetuity. The Board proceeded with the understanding Mr. Theisen will report on this subject at the January 17, 1995 meeting, and let the Board know if there is a change that needs to be made. A voice vote on postponing this resolution resulted as follows: Ayes - 0, Noes - 15. MOTION FAILED. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 1 (Representative Todd). RESOLUTION ADOPTED. WHEREAS, a Nationwide Permit was issued by the Department of the Army, Buffalo District, Corps of Engineers on June 17, 1992, which allowed the filling of an approximately 2.48 acre wetland at the Tompkins County Airport as part of the runway extension project, and WHEREAS, a special condition of said Nationwide Permit was that the County must create a 4 - acre wetland at another site to compensate for the filling of the 2.48 acre wetland, and WHEREAS, another special condition of the permit requires that the site of the created wetland must be restricted in perpetuity to exclude any development, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Attorney be and hereby is instructed to draw up the appropriate documents to accomplish said development restriction. SEQR ACTION: TYPE I (NEGATIVE DECLARATION ON FILE) Report by the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee has not met since the last meeting. The Committee will meet January 17. He said a resolution entitled Creation of Contract Budget - Mental Health, has created a lot of controversy. Representatives of Alpha House will attend the January 17 meeting to try to resolve any issues that have been raised. Report and Appointments by the Human Services Committee Mr. Joseph, Chairman, reported the Committee met this morning and discussed the DSS Workplan. He said the discussion was very interesting and wide -range discussion was had on this. Mr. Joseph announced that the Martin Luther King breakfast will happen on January 14 at the Beverly J. Martin Elementary School, and he hopes to see many Board members there. Appointments It was MOVED by Mr. Joseph, seconded by Ms. Mink, and unanimously adopted by voice vote, to make the following appointments to the Office for the Aging Advisory Committee with terms expiring December 31, 1997: Phyllis Stout Jean Fitzgibbons 8 January 3, 1995 Report by the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported he does not expect the Committee to meet prior to the announcement of the new committee structure by Chairman Stein. Report from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee has not met since the last Board meeting. She announced the subcommittee that is working on the subject of minutes will meet tomorrow at 1:30 p.m. in the Courthouse Conference Room. The next Committee meeting will be January 10. The Committee will be looking at revising the Ethics Law. Report, Presentation of Resolution(s), and Appointments by the Planning, Economic Development and Education Committee Ms. Mink, Chair, announced there will be no Committee meeting on January 5. There is a special meeting tomorrow for members of the Planning, Economic Development and Education Committee, and the Health and Environmental Quality Committee at noon tomorrow at the Planning Department office on developing the work program for the year. RESOLUTION NO. 3 - AUTHORIZATION OF A PUBLIC HEARING FOR TOMPKINS COUNTY SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT AND COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Tompkins County is eligible for Small Cities Community Development Block Grant (CDBG) funds from the United States Department of Housing and Urban Development (HUD), and WHEREAS, the County has previously applied for CDBG funds and has indicated an interest in applying for funds in the current year, and WHEREAS, all CDBG applications require the development of a Comprehensive Housing Affordability Strategy (CHAS) and a public hearing on both the CDBG application and the CHAS, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, January 17, 1995 at 5:30 o'clock in the evening thereof concerning Tompkins County's Small Cities Community Development Block Grant (CDBG) application and Comprehensive Housing Affordability Strategy (CHAS). At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Appointments by the Public Safety Committee Mrs. Schuler, Chair, reported the Committee has not met. The next meeting will be Thursday at noon in the Courthouse Conference Room. There will be discussion on the subjects of the D.A.R.E. program and the COPS Ahead grant proposal. 9 January 3, 1995 Appointments It was MOVED by Mrs. Schuler, seconded by Mr. Totman, and unanimously adopted by voice vote, to make the following appointments to the Fire, Disaster and EMS Advisory Board: Terms expiring December 31, 1995 P.K. Reeves - City of Ithaca Delegate Phil A. Arneson - Town of Dryden Delegate Terms expiring December 31, 1996 David Cornelious - City of Ithaca Alternate Michael Aaronson - City of Ithaca Alternate W. Lyle Neigh - City of Ithaca Delegate Terms expiring December 31, 1997 Edward Klopf - Town of Caroline Delegate Brian Wilbur - City of Ithaca Delegate Thomas Dorman - City of Ithaca Alternate It was MOVED by Mrs. Schuler to appoint Margaret McCarthy to the Criminal Justice Advisory/Alternatives to Incarceration Board as a Member of the Defense Bar for a term expiring December 31, 1997. Mr. Meskill stated he has a problem appointing someone to this advisory board who has only been a short term resident of Tompkins County. Mr. Lerner commented that someone is needed to fill this seat for their expertise, not for their community affiliation. Mrs. Schuler withdrew her nomination, and stated she would discuss this with the Defense Bar. Chairman Stein referred this issue to the Public Safety Committee. Report and Appointment by the Solid Waste Committee Mr. Todd, Chairman, thanked the 1994 members of the Committee for their service. Mr. Todd stated construction of the new Facility is coming along very well. The next Committee meeting will be January 12 at the Solid Waste Office Building. Appointment It was MOVED by Mr. Todd, seconded by Mr. Evans, and unanimously adopted by voice vote, to appoint Henry Raup to the Landfill Neighborhood Protection Committee as a Town of Dryden Representative with a term expiring December 31, 1997. Report by the Special Committee on Affordable Housing Ms. Blanchard, Chair, reported the President of the Local Homebuilders' Association has been quite helpful, and is now the President of the New York State Homebuilder's Association. She hopes to make an interim report in February and a final report in March on this Task Force. Report from the DSS Transportation Committee Ms. Blanchard reported on the special committee looking at Medicaid transportation at the Department of Social Services. She said two meetings have been held and meetings have been scheduled every week. They are looking at things that can be done immediately, and things that may be long-range solutions. She feels there will be a lot of good solutions possible. Report from the Special Rural Affairs Committee 10 January 3, 1995 Mr. Proto, Chairman, reported the Committee met over the vacation period, and have asked and have been granted an extension by Chairman Stein. The next meeting is scheduled for January 23 at 8:15 a.m. Mr. Proto will give a presentation at the next Board meeting on January 17 on the work of that Committee. (Presentation was not held.) Report from the Public Information Committee This Committee had no report. Adjournment On motion the meeting adjourned at 6:41 p.m. 11 January 17, 1995 Regular Meeting Public Hearing - Tompkins County's Small Cities Community Development Block Grant (CDBG) Application and Comprehensive Housing Affordability Strategy Chairman Stein called the public hearing to order at 5:30 p.m. concerning Tompkins County's Small Cities Community Development Block Grant (CDBG) Application and Comprehensive Housing Affordability Strategy. Mr. Hanson, Planning Commissioner, said this hearing is one of two that is required by the Department of Housing and Urban Development. The next hearing will be held February 7. The specifics of the grant application, as well as a resolution will be discussed and presented at the next hearing. Karl Heck, Community/Economic Development Coordinator, said the one major change in the 1995 funding is communities can apply for a single year program or multi-year programs. The multi-year program is either a two or three year program. The maximum funding level for the 1995 Small Cities Program is $51,114,000. Applications are due February 21. He submitted a detailed statement for the record (statement attached). Chairman Stein asked if anyone else wished to speak. No one else wished to speak and the public hearing was closed at 5:35 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Approval of Minutes - December 20 and 27, 1994 At the request of the Clerk of the Board, the December 27, 1994 minutes were withdrawn. It was MOVED by Mr. Meskill, seconded by Ms. Mink, and unanimously adopted by voice vote, to approve the minutes of the December 20, 1994 meeting with the following corrections recommended by Ms. Kiefer: Page 13 - Insert motion to call the question. It was MOVED by Ms. Mink, and unanimously adopted by voice vote, to call the question. Page 1 - Approval of Minutes - add the following wording: "Chairman Stein asked that discussion of the minutes be limited to five minutes". Also add the following statement after the last paragraph: "Ms. Kiefer stated possible changes to the October 4, 1994 minutes will go beyond the five- minute limit. It was the consensus of the Board to postpone action on the minutes. Mr. Meskill asked that the October 4 minutes be recopied for Board members when submitted for approval." Page 7 - Res. No. 291, fifth sentence, change the language to read: "Ms. Kiefer stated she does not disagree with the twenty percent figure, but is concerned that, e.g. there could be several smaller fare increases close together that would add up to twenty percent or more but that would not trigger this policy. Mr. Lerner agreed with this concern as did Mr. Meskill." Also change the sentence in the same paragraph prior to the vote to read: "Mrs. Livesay suggested that this policy be adopted at this time, 12 January 17, 1995 since some policy is better than none, and refer it back to the Committee to consider the comments that have been made, and come back with appropriate amendments if necessary." Page 2 - Delete the following sentence in Ms. Kiefer's remarks under privilege of the floor: "Ms. Kiefer stated she believes the comments made by Ms. Brantley under privilege of the floor were directed to her resolution, not the one prepared by Mr. Heyman, County Administrator." Page 3 - Change Ms. Kiefer's remarks under privilege of the floor concerning the withdrawal of the resolution entitled Continuation of Employment to read: "She stated that she will not pursue this resolution on the agenda. She said when she first heard the news that several of the Biggs A employees associated with the sick building syndrome were going to be terminated, her intention was to find a way that when a County employee has a Worker's Compensation case that drags on past a year, the County be able to maintain the employee's insurance until Worker's Compensation has made a decision on the case. She said it has become clear how difficult it is to do this. Civil Service Law is involved, and although termination after a year is optional, that Tompkins County has a policy of electing to terminate in order to free up the job line so a permanent employee can take the place. Keeping employees on the rolls for health insurance leaves rolls open for the employee to return, and she was told that to change the process would require renegotiations with the employee unions. She would like to Board to know why she is trying to do this, but there does not seem to be a way to achieve that. Chairman Stein said the presentation from Gary Esolen will follow privilege of the floor by the public. Privilege of the Floor by the Public Alan Cohen, 302 East State Street, and a member of Chamber of Commerce Board of Directors, and Advisory Board on Tourism Development, stated he is not speaking on behalf of these groups. He expressed his concerns with the final report by Gary Esolen of Media Revolution, Inc. He said the Advisory Board on Tourism Development reviewed the report and forwarded comments and letters to Mr. Esolen. However, the comments and letters were not incorporated into the report, but the remarks from Richard Driscoll, Executive Director, Community Arts Partnership, were included. He said it is a fine report, but that more work needs to be done. Mary Kane Trochim, former Chair of the Advisory Board on Tourism Development (ABTD), stated she has concerns with the beginning and the end of the report by Gary Esolen, Media Revolution, Inc. She feels the report should mention in relation to the Convention and Visitor's Bureau (CVB) the Davidson -Peterson study and subsequent report, approved by the Board of Representatives, and completed less than two years ago. She also feels there should be reference to the Tourism Advisory Board report of 1990, which included input from all potential players, and which served as the basis for establishing the advisory Board on Tourism Development. She said the 1990 Report, and the ABTD bylaws show striking similarities between the charge, composition, and work docket of the ABTD and the new committee the study team is now proposing. She spoke about Section Six of the report regarding Contracts with the Community Arts Partnership. She feels it is irresponsible and insulting to state or imply that the Community Arts Partnership (CAP) and the arts community "targeted" the hotel tax funds to make up for lost support elsewhere. She said CAP was invited to be part of the tourism discussions by the business community leaders and County Board members during both the redevelopment of the arts council and the establishment of tourism as a major economic component. She corrected the title of Richard Driscoll. He is the Executive Director. She stated that no tourism projects were abandoned. In anticipation of the findings of this study, they were moved to the CVB to be coordinated more effectively with other elements of a total marketing program run by the CVB. 13 January 17, 1995 Chairman Stein acknowledged the attendance of students from Ithaca High School. Miss Sabrina Hussain said the students are required to attend a government meeting for their government class. She said they are nearing their due date for their report. Some students have also been doing a lot of work for the school play: Bye Bye Birdie. Presentation on Tourism Strategy for Tompkins County Ms. Mink, Chair of the Planning, Economic Development, and Education Committee, introduced Gary Esolen, President of Media Revolution. The organization was hired by the Planning, Economic Development and Education Committee to study the relationship with tourism contracting agencies. Mr. Esolen began by thanking the Board for letting him do the study. He said he was not supposed to evaluate the Advisory Board on Tourism Development or look at the Davidson -Peterson study. He said it was a wide -range study connected with a divided and controversial tourism program. In order to be successful, the County will have to move on to make a new private covenant. Mr. Esolen said the first area reviewed was the contracts between Chamber of Commerce to create and operate a Convention and Visitor's several contracts since 1987 that have provided grants of money for the promotion. The following five points were suggested by the consultants oversight and accountability into the contracts: • County Board approve a budget annually • require monthly or quarterly detailed financial reports • the board that governs the CVB should include elected officials • annual audit of the CVB's funds as a separate fund • annual report that includes a narrative He described the procedures in which the audits and reports were prepared for the years 1987 through 1989. Following a thorough review of the financial records, he felt confident that there was not any bad faith and taxpayer money was not spent inappropriately. He said the audit of separate funds is the most important point. Tompkins County and the Bureau. There have been broad purpose of tourism to incorporate government The second area reviewed was the Visitor's Center. Two issues were studied: rental of space from the Chamber of Commerce, and the operations of the Visitor's Center. In regard to the rent, in 1989 the Chamber built a new building; the CVB moved in to more than half the space of the building. The CVB began paying rent which was about fifty (50) percent of the mortgage, plus about sixty (60) percent of the maintenance, utilities, etc. He said a signed agreement does not exist between the Chamber of Commerce and the CVB. He said there is a statement in a letter from the Chamber to the consultants that there is a policy that once a year the Chamber will establish the rent to be paid for the following year. He suggested the County renegotiate the lease and possibly move the CVB to the ground floor, and the County pay 100 percent of the rent at $12.76 per sq. ft. If this arrangement was utilized from the beginning, $30,000 would have been saved per year. Another suggestion is to consider asking the Chamber to grant to the CVB an equity interest in the building. Visitor's Centers are important but should not cost a lot. The purpose of visitor's centers is to put information into people's hands who are in town or local people who are looking for tourist attractions. He described two ways to handle visitor centers: have one location with all the information or have information scattered in different locations. In Tompkins County, there are many attractions, and the information should be available in several locations. He spoke about the staffing operations of the CVB. It is divided into three categories: administration, management, and marketing. (1) Administration is concerned with an orderly fiscal, and efficient clean operation. The responsibility being that meetings are held and minutes are taken and transcribed, financial reports are completed. The CVB is currently well-run administratively. (2) 14 January 17, 1995 Management is the efficient and effective use of resources, including staff time. He feels in this area there are some weaknesses in the CVB. He said one of the problems is the telephone system. There is only one incoming 800 line with roll over capability to telephones in other offices. He suggested consumer inquires be answered by a voice mail system that also provides a printed report. People who wish to have additional information can call the referral number given by the voice mail. He also said that the office space can be restructured to accommodate walk-ins with questions in order to create less interruptions for management staff. He characterized the CVB has being very serviced oriented. The goal is to deliver a service to the visitors already in town. He recommended that the guide which is currently printed on quality paper could be printed by the Ithaca Journal on newsprint. (3) Marketing programs are the most important areas in tourism promotion. He spoke about the motorcoach program. He said the motorcoach program has a nice guide and attends trade shows to sell them. However, he said the best approach to sell motorcoaches is to create sample tours and sell to charter companies. He also spoke about the conference sales program which he feels is becoming more efficient. He suggested some improvements in management tools, such as a computer tickler that reminds you to call back the client, fax back technology to allow information to be received on demand, and periodic sales blitzes. Mr. Esolen said in the area of tourism there is a lack of focus. He stated that during the dialogue in the course of the study, it was mentioned that it should not be unfair and there should be no comparison with other areas such as Syracuse, Lake Placid. He said the best way to have excellent marketing programs is to look around and see who is doing it the best. He gave some examples. He described what a marketing plan for tourism discretionary vacation travel in Tompkins County may look like. He said there are many trip types including city vacations, beach resorts, ski resorts, etc. that are crucial to the potential development and growth of Tompkins County tourism. One unique trip type that is not considered marketable is visiting friends and relatives of Cornell University and Ithaca College students. The second trip type is the touring vacation, and the third is a country resort vacation. The similarity in the market between the two previously mentioned is they are usually elderly people who have the time to travel. He said Tompkins County has three areas for promoting tourism: natural environment, sophisticated community in a relaxed setting, and great educational institutions with a highly educated population. He said education is beginning to be recognized as a tourism program. Seminars are beginning to become a marketing plan. Mr. Esolen reviewed the Community Arts Partnership contracts. He addressed the question of whether the art's is a form of tourism promotion. His opinion is what has been done with the arts has not been effective tourism promotion in Tompkins County. He recommends the continuation to support the arts and other programs for tourism development in the context of a unified tourism promotion program that makes effective use of arts events as part of a strategy to attract and serve tourists. Mr. Esolen discussed the relationship with the Finger Lakes Association. He said it is the only operation he knows that combines resource and management conservation, tourism development, and tourism and marketing promotion. He feels in those areas support should continue; however, he feels the County should change its marketing relationship with the Association. He responded to some of the comments made under privilege of the floor. He agrees that the creation of the Advisory Board on Tourism Development (ABTD) is a step forward in the same direction the consultants are recommending. He feels the Board should include elected officials and become a decision-making body. He said the time has come to forge a new public/private relationship and create a program that no one will ever doubt again. Ms. Mink said in her experience, when good ideas or new suggestions are raised, there is automatically implied criticism that something is wrong with the current operation or procedure. She asked that the County Board keep an open mind and look where the County has come from and where the 15 January 17, 1995 County is going. She said she takes full responsibility for making the Advisory Board on Tourism Development an advisory board. She spoke about her feelings on the report and some of the recommendations. She supports the development of arts, and moving forward with promoting an educational tourism marketing plan. Mrs. Livesay said it has occurred to her that rather than looking at the Finger Lakes region, look at the central New York region. She thought maybe Tompkins County could benefit from a cooperative package with some of the municipalities east of Tompkins County. Mr. Esolen said touring vacations as a tourism promotion could benefit the County if properly planned so that tourists remain in this area for a period of time. Mr. Esolen said he would make himself available as a resource for casual contact. Privilege of the Floor by Board Members No one wished to speak. Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: - Establishing Board of Representatives Standards and Expectations for Minutes of Meetings of the Board of Representatives and its Committees - Advisement to Tompkins County Water Purveyors on Public Information Meetings Pertaining to Watershed Rules and Regulations Ms. Kiefer asked why the resolution entitled Advisement to Tompkins County Water Purveyors on Public Information Meetings Pertaining to Watershed Rules and Regulations was being withdrawn. Mr. Evans, Chairman of the Health and Environmental Quality Committee, said concerns were raised by other Board members and will be taking it back to committee. Report from the County Administrator Mr. Heyman said he did not have a report. Report from the County Attorney Mr. Theisen said he also did not have a report. He said he could not report further on the question raised at the last Board meeting concerning the wetland issue. He has made phone calls but is waiting for the calls to be returned. Mr. Theisen said there would be no impact on the delay for answers. The resolution can be amended later if necessary. He asked if there were any questions relating to the memorandum he circulated concerning the Thorntree option. No questions were asked. Report from the County Comptroller Mr. Squires reported he received the final sales tax payment for 1994. He has not received the details on how much the County will retain. He anticipates exceeding the budget estimate by $200,000 for 1994. Chairman's Report and Appointments 16 January 17, 1995 Chairman Stein summarized the following statement which outlines his challenges, goals, and expectations for 1995. He also announced the standing and special committee assignments and responsibilities. (NOTE: These statements represent the opinions of the Board Chairman only, and not necessarily the members of the County Board of Representatives.) CHALLENGES, GOALS AND EXPECTATIONS FOR 1995 Statement by Stuart W. Stein Chairman, Board of Representatives January 17,1995 At the beginning of 1994, I presented a statement to the community outlining the problems and opportunities facing the county for the coming year and my goals for the county legislature. That statement was distributed to all of the towns, villages and the city, as well as to the department heads. Copies were given to the media. Such a statement had never been presented in my twelve years on the County Board, but I felt it was important to tell the community what to expect from this significantly new board, one that had a five new members and a new political majority for the first time in the county's history. Setting out these goals provided direction to the board and staff; in addition, it was intended to provide some way of evaluating, after the passage of time, how well county government was doing. A year has gone by, and I am now ready to evaluate what was accomplished, and to look ahead and set goals for the coming year. 1994 was not an easy year, but the County Board faced many problems and dealt with them. We experienced continuing budget pressures, but under the able guidance of Budget Committee chairman, we were able to pass a budget that essentially matched the inflationary increase in the county. We had to deal with a continuation of several years of over -spending in the Sheriffs budget and with accusations of racism in the jail. Our solid waste program received a severe blow with the overturning of the flow control ordinance by the US. Supreme Court, but we adjusted our tipping fee and severely reduced our operating budget to adjust to the crisis. The construction of the new Recycling Center continued to be attacked by some vocal members of our community, but an independent study of financial projections confirmed the staffs judgments and the project proceeded and now nears completion. We argued at length over whether we should sell a small parcel of land that we owned on the Elmira Road to a developer and what the terms of that sale should be. In addition, four of our county personnel union contracts went through extended negotiations with positive results in all cases. After several years of study and debate, we finally approved the E-911 system which will go into service in mid-1995. We were made more deeply aware, by our public works staff, of the deteriorating condition of our bridges and roads and the high costs involved in maintaining our infrastructure, and allocated more funds as part of a special budget appropriation. Several of our employees brought a multi-million dollar suit, still going on, against the county, individual staff -members and elected officials, and we initiated a study of renovating Biggs A or building new space for DSS and other services. I believe that this County Board and its staff handled these and many other issues competently. This work of government has taken a great deal of energy, and I want the county staff and board members to know how much they are appreciated for their time and efforts of the county's citizens. Too often, we hear only criticism from the public and the media. But from many private conversations I have had with people in the community, I know that many do understand and appreciate how much each of us in the county family has given to public service. 17 January 17, 1995 Goals for 1995 Last year, I stated that I had three primary goals for the county: 1) to gain better control of the county budget; 2) to restructure the way the county government operates, specifically to involve the staff more in decision-making processes and to make our service -delivery programs more efficient and less costly; and 3) to improve the county's economy. I knew then that these three major goals would take some time to achieve - certainly more than one year - but I expected that a good start would be made on all three. It is my opinion that we achieved most of what we set out to do in 1994. For the coming year, I believe that we should continue to focus on the same goals for 1995. To help do this, I have identified a number of specific recommendations, described below: Continuing the Process of Budget Reorganization With a great deal of hard work from the board members, especially Budget chair Eric Lerner, the members of BRAE and the staff, I am gratified that we have made such great strides in reorganizing the budget. The budget process this year was much more open and yielded a budget document that was understandable by the general public. I am also pleased that we were able to keep the tax increase at a level that approximates the increase in the cost of living. But much more needs to be done. and with the able leadership of Eric Lerner who will continue to chair the Budget and Fiscal Policy Committee, I am sure that we can make more progress. This will be at least a two, but more likely a three-year process of budget reorganization. I encourage the B &FP committee to address the following issues in 1995: * Keep close track of the many decreases that may occur during 1995 in state and federal aid to the county. Given the pronouncements of state and federal leaders, it is assumed that there will be significant cut- backs of funds from these sources. While it is impossible to know now what will happen, it is important that the county be prepared to respond with contingency plans to address cutbacks, should they occur. * Begin the process of developing a priority system for funding of county services. This is a complicated effort. It would have to be tied a clear definition of the goals of the County Board, a process which may take some time to accomplish, but which is needed as a basis for many of the difficult budget decisions that lie ahead. * Identify all of the county's budget expenditures for items that benefit only individual municipalities within the county. These include town bridges on town roads, for example. Develop a policy for dealing with these purely town expenditures in light of potential severe budget pressures that may occur in 1995. * Rethink the policies established in the 1994 fiscal plan guidelines, especially the policy that permits departments to retain and carry over to the following year the entire surplus from the previous year. * Explore the establishment of a multi-year budgeting system. * Develop a system which would enable the B&FP and the program committees to analyze specific parts of service delivery programs in greater detail. The purpose of such a system would be to 18 January 17, 1995 let board members identify problems before they get out of hand, or to find places where cost savings could be achieved without affecting the quality of services. While doing this, it is important to work closely with the Partners for Quality effort. * Integrate the process of preparing the Capital Improvements budget more closely with the preparation of the county's operating budget. * Initiate a study of ways to reduce or eliminate the current level of reliance on the property tax as a significant source of funds for county budget purposes. This study should explore the entire range of other pubic funding sources including the admittedly controversial idea of an income tax or a commuter tax. I want to make it very clear, however, that any such new tax, if it is considered, must be firmly linked to a guarantee that the property tax will be reduced or eliminated. Continuing the Process of Restructuring the County Government A major program was begun in mid-1994 to change dramatically the way the county involves its employees in decision-making. This was, of course, our Partners for Quality (PFQ) program. With the guidance of Scott Heyman and Nancy Zahler, and the board leadership of Barbara Mink and Charlie Evans, the Leadership Council was established. It includes staff members representing the broad range of county departments who meet regularly to develop a program to restructure decision-making and work methods in county departments. This program is off to a good start, and will continue through 1995 and beyond. We can expect some results in the coming year to improve efficiency, provide better service, and raise staff morale. I urge the board members and our staff to continue to give strong support to this very important undertaking. This year, I am recommending that we take additional steps to refine and upgrade our governmental structure. Section 31.18 of the County Charter requires that the Board of Representatives consider the appointment of a Charter and Code Revision Commission to make recommendations for revisions. Clearly, we have been remiss in following the intent of this section of our charter. I believe that the time has come to give our charter a good hard look, and I have asked Michael Lane to chair such a special committee. I am asking that Representative Lane's special committee limit itself to a few critical areas. I have been especially concerned about the rapidly increasing complexity of local government, and the growing demands on board members' time and experience. During my past 13 years on the board, it has become painfully clear to me that demands on my time have escalated rapidly. Fortunately, I am able to put in more and more time because I have retired from my regular employment. But I find it difficult to comprehend how other board members, especially those who have full-time jobs and family responsibilities, carry out their responsibilities as legislators. I must assume, also, that these excessive demands on time are making it impossible for many citizens to run for election as a county legislator. While I strongly believe in the concept of volunteer -citizen government as the bedrock of our American system of local governance, perhaps it is time to review how well it is working here in Tompkins County. I think we should open our minds to the possibility of making significant changes in the role of board members, and whether their numbers should be increased or decreased. We should also explore whether we should accept the fact that this role has gone beyond that of a volunteer, and whether we should pay a salary that in some measure reflects the increased level of demands on the legislators. Concurrently, this special committee should examine the experience of several other counties that have an elected executive who manages county government. Personally, I am not enthusiastic about this arrangement in county government, but there may be some advantages that are not apparent. Therefore, I 19 January 17, 1995 believe that we should keep our minds open to this possibility and investigate it so that we can learn more about the benefits and liabilities of an elected executive. I believe that there is one other specific area of our governmental structure that needs to be reviewed - the elected offices of County Clerk and County Sheriff. Again, I know that this is a controversial area, but it seems to me that it is worth exploring various alternatives to the current arrangement to see if there are ways that the county can be more efficient and effective in its provision of services. Most municipalities appoint their clerks and public safety chiefs. These functions are not partisan in nature, and it makes little sense to me that the Clerk or Sheriff should be elected in a partisan contest. Moreover, the demands on these officials increasingly require advanced skills, training and experience to respond to contemporary issues. While it may have made sense to elect these officers in the 19th century when society was simpler, the reason to do so now is much less compelling. Therefore, I am asking that this special committee also look into this section of the charter. Sharpening our Focus on Economic Development At the beginning of 1994, I stated that we must give greater attention to economic development in the county. It is the basis for improving jobs, broadening our tax base, reducing the tax burden on families and business, and, in general, improving the quality of life for all. To address economic development, I reorganized and expanded the planning committee to include education and job training. I intend to retain much of that linkage this year. Barbara Mink led the effort in economic development last year, and accomplished a great deal. She organized and ran two conferences including one on technology transfer from university -based research; she reshaped the coordination of job training activities by arranging the expansion of TCAD staff, with county funding; and she restructured the tourism program and developed closer linkages with the Chamber of Commerce which runs that program. However, I will be taking economic development out of the planning committee this year, and I am creating a special committee to allow us to upgrade our efforts even more, and to focus more forcefully on county leadership in strengthening the economy. Ms. Mink will chair this special committee, and will continue to be the leader, in partnership with me, of our economic development program. Among the many challenges that I am asking to be addressed this year are the following: * Continue to put forth the county's interest in building a more positive climate for managed economic growth. As part of this effort, the committee should continue to build bridges with all of the economic development groups in the county such as the Chamber of Commerce, TCAD, COTABA (at Cornell), and the state's economic development agencies and advisory committees. * Develop closer working relationships with local labor unions to determine how they can participate more fully in economic development programs, what the needs are of the employees that they represent, and how the county can assist in meeting those needs. * Prepare a comprehensive and detailed economic development strategy plan for the county, bringing together the various individual programs that now operate separately. This strategy should include, but go beyond the activities of the current programs, and involve overlooked sectors of the economy such as agriculture, small business, small specialized services, etc. * Focus efforts on businesses and industries now in the county to be sure that we are cognizant of their needs and will help meet them if it is appropriate to do so. Regular contact should be made with our significant employers throughout the year through the existing organizations such as TCAD, but the county should participate in these contacts. 20 January 17, 1995 * Continue to work with Cornell's new office for technology transfer, COTABA, to determine if their is a responsible role for the county government to play in developing new high-tech industries in the county. * Analyze the trends of economic restructuring currently underway in this country, to determine how these will impact the county, where problems may occur and where opportunities may arise. Faculty members from Cornell and Ithaca College who have special knowledge in economic restructuring trends should be tapped for this analysis. * Identify the special needs of the rural towns for economic development, and develop programs in response to these needs. Some speakers at the recent hearings hosted by the Rural Affairs Committee requested county assistance to improve their economies and create jobs to allow the rural residents to remain on their farms and in their homes, instead of having to move to urban areas for jobs. * Determine if there is a growing sector of the economy in this county for services and products that are produced by so-called "lone eagles". These are people who work from their homes in small cities or towns and rural areas such as Tompkins County, but provide those services throughout the country or the world. Attempt to define what needs to be done, if anything, to attract such people to our county. * Continue to build our job training resources, primarily through the coordinating efforts of TCAD, so that the work force can enjoy increased wages from improved skills. In addition to the linkages with BOCES and TC3, the job training programs should work more closely with the high schools in the county, with the local unions, and with social service programs to assure that no opportunity is overlooked to build skills among those that now lack them. In this effort, the county's role is likely to be limited to that of a coordinator and catalyst. * Complete the negotiations and contracts with the Chamber of Commerce, the Finger Lakes Association, and the Community Arts Partnership for each ones' share of our tourism marketing and promotion program financed by room -tax dollars. * Expand our tourism program to include enhancement and development of our tourism resources. I am recommending that a portion of our room -tax dollars be set aside in a tourism development fund to be used to assist private, non-profit or public groups to improve our attractions. These funds may be used, for example, for feasibility studies, plans and market analyses for new tourism projects. This fund would assist those that need a small amount of up -front help to overcome initial barriers to moving a good project ahead. * With the assistance of the staff of the Planning Department, prepare a strategy for better development of our waterfront areas. This should be done, of course, giving great care to the protection and enhancement of the environment. This strategy should reflect the plans currently being prepared by the Canal Recreationway Commission, since our lake is part of the NYS Barge Canal system. Much work has been done already on planning for the waterfronts, but these plans need to be integrated into one comprehensive strategic plan. * Determine if there are opportunities for new businesses to be established in the county that can utilize the recycled material that will be brought to our solid waste recycling facility. Funds were included within the Solid Waste program budget to explore this question m 1994 , They were removed in the middle of the year, however, as part of our budget cut-back. This exploration should be initiated in 1995, in collaboration with TCAD. * Expand the exploration of the future of electronic data processing beyond the internal needs of county agencies. It is important to determine how the county can capitalize on the rapidly expanding 21 January 17, 1995 electronic networks, and to link these advances with our broader economic program. I am asking the existing Electronics Future Committee, which includes board members Lerner and Evans, to take on this responsibility. Regaining Respect for Government In addition to these three primary goals, I am adding a fourth - to gain greater understanding and respect for local government. In both Washington and Albany, there is much anti-government sentiment. While some of this negative reaction undoubtedly is valid, I continue to believe that government is neither bad nor good, but is necessary. I know that our county government can play a constructive role in improving people's lives. County government provides a social services support system that reflects the compassion of those of us who are better off for those among us who need help to survive. In addition, our government must protect the public's health; it must provide for the protection of the public's safety; it must build and maintain the community's infrastructure that provide for the movement of cars, people and goods; it must protect the environment; and it must enhance the education and culture of the community. It must do these things and much more. These are not the normal responsibilities of private enterprise. Our county government can work closely with private enterprise, perhaps more so than it has in the past, but this board and the employees of the county must provide services that are the responsibility of public bodies. But many citizens appear to believe that government is not doing its job of providing these services efficiently and at the lowest cost, and as a result are losing respect for their elected representatives. We must regain that respect, but the only way we can do so is to prove ourselves by our actions. I urge all of the members of this county board to consider this to be a challenge for 1995. Improving our Communications We must also find ways to let the public know what their money is going for, and that they are getting their money's worth from the taxes they pay. This year, I urge that we develop more effective means of communication with town, village and city governments, with local institutions and with the general public. This is a time-consuming job, but I believe that we must give our attention to it. Unfortunately, the news media tend to stress only the negative aspects of county government, not our successes. The hard work of our staff and board members usually goes unnoticed and unappreciated; only the disagreements and the complaints seem to be reported by the media. The following are some of the activities that should be undertaken this year to improve our communications with our constituents: * Continuation and expansion of the special Public Information committee to include additional board members and citizens. This will allow this committee to expand the activities it began in 1994, especially the newsletter which was distributed throughout the county as an insert in local newspapers. If our budget permits, we should continue to publish a county newsletter every three months. * Initiation of regular contacts during the year between the board and the county's town and village governments. This responsibility will be undertaken by the Governmental Affairs Committee, which will continue to be chaired by Beverly Livesay. One or two representatives of that committee should attend meetings of each town and village board several times during 1995 (in addition to the town's representative on the board), to discuss town and village concerns and to answer questions about County Board business. A report of those discussions should be made to the full board either by memo or verbally at regular board meetings. 22 January 17, 1995 * Preparation of written op-ed pieces for the Ithaca Journal on current issues before the board. These would be written by individual board members, most often by committee chairs, concerning important problems or concerns facing the county. These would be similar to the special reports that were made from time -to -time in 1994 by committee chairs and staff (e.g. county bridge and highway maintenance problems, E-911, data processing needs, economic development programs, etc.). While the board members need to know about these issues and profited by the detailed presentations, the public also will benefit from a detailed explanation, and will become more aware of the issues facing county government. The organization and scheduling of these op-ed articles will be a responsibility of the special Communications Committee. * Continuation of the televising of all board meetings and selected committee meetings. Many citizens have told me that they watch the board meetings on TV, and welcome the opportunity. This outreach activity, begun only a few years ago by Barbara Mink, appears to be well-received by the public, and seems to be attracting a growing audience. * Establishment of an awards program for individual county employees or for county programs that have achieved exceptional accomplishments. These may be for service beyond the call of duty, for recommendations that improve service, cost-saving ideas, etc. Awards would be highlighted in the local newspapers, on radio and TV. Committee Changes for 1995 An important way to implement these goals is through the board's committee structure. For the most part, I feel that the organization of standing and special committees for 1994 worked quite well. Nevertheless, there are a few significant adjustments that I will be making that I believe will help us to address more directly the goals that I have set forth for 1995. The functions of four committees will remain essentially the same and will have the same chairs. These are: Budget and Fiscal Policy (Lerner); Solid Waste (Tom Todd); Human Services (Tim Joseph); and Health and Environmental Quality, (Charlie Evans). Each of these committees will continue with the same membership, with a few exceptions. Changes are being made, however, in the remaining four standing committees, and these changes need some explanation. The Public Safety Committee will remain as a standing committee, but I am appointing Peter Meskill as chairman, with Mike Lane as vice-chairman. This is being done solely to respond to the perception of many in the rural areas that this committee is dominated by city interests. I want to say as clearly as possible that I do not agree with this perception, or that the actions of this committee have been biased against rural areas. On the contrary, it is my opinion that Nancy Schuler, the current chair has done an excellent job of running that committee objectively and with sensitivity to rural needs. The transfer of Nancy to the chair of another committee in no way is intended to be a criticism of her good work. Nevertheless, perceptions, while often wrong, can constitute reality to many people. Therefore, I am placing two rural representatives in the chair and vice -chair positions to symbolize our responsiveness. I know that both Peter and Mike will be excellent leaders of this committee. I will also be reorganizing the current Planning, Economic Development and Education Committee. As noted previously, I am removing the economic development function from the committee to provide an even greater focus to the economy in the coming years. A special Committee on Economic Development is being established with Barbara Mink as the chairperson. I will be a member of this committee, and I expect to devote a significant amount of my time to economic development in the coming year. The current PEDE committee is renamed the Planning, Community Development and Education Committee to reflect more closely the Planning Department's increasing involvement in helping our municipalities with development projects such as water and sewer construction and housing rehabilitation. Together with its responsibilities for TC3, libraries, Cooperative Extension, and the arts and cultural programs, this 23 January 17, 1995 committee has a significant set of responsibilities. I have appointed Nancy Schuler to be the chairperson of this important committee. After much thought, and discussions with several board members, I have decided to make a major change in the structure of the Public Works Committee. For several years, this committee has suffered with an exceptionally heavy workload. The variety of issues that it had to address required that it have two meetings each month. This is one of the few committees with such a schedule. For this and other reasons, I am dividing the work of this committee into two parts, and replacing it with two new standing committees: the Transportation Committee and the Facilities and Operations Committee. This new committee arrangement is a more up-to-date reflection of our current operations, and mirrors the way that state government is organized. The Transportation Committee will be responsible for all of the public infrastructure of the county that deals with the movement of people, goods and services. This includes, specifically, roads and bridges, the airport and the bus system. In the future, it may also deal with the movement of information and data. I am appointing Barbara Blanchard to chair this new committee. She has a great deal of experience in the transportation planning and operations areas, as a professional planner and from her previous work on the Ithaca City Council. In addition, she was a member of the Public Works Committee this past year, and is currently in charge of efforts to integrate all of the mass transit systems in the county. With this background, I am confident that she will build this into a vital committee. The new Facilities and Operations Committee will deal with most of the internal functions involved with the operation of county government. The responsibilities for normal building maintenance and construction, formerly in the Public Works Committee, will be in this committee, as will the county's Engineering Depaaiuent (although Engineering will have a large role in serving the Transportation Committee as well). In addition, this committee will be responsible for all other internal services (e.g. data processing, purchasing, etc.) with the exception of personnel matters. A number of these functions will be transferred to this committee from the Governmental Affairs committee, thereby allowing that committee to concentrate on other matters. Dan Winch has a great deal of experience in this area, and I have asked him to chair this new committee. And last, but certainly not the least, is the Governmental Affairs Committee, which will continue to be chaired by Beverly Livesay. While the committee retains the same name, I have asked Beverly to redirect the committee's efforts towards outreach aimed at developing closer coordination and cooperation with local and state governments. As noted above, transferring a number of time-consuming internal administrative functions from this to another committee should permit more attention to be given to this important task. It is especially important that we keep track of changes that will be taking place at the state level, and attempt to influence pending actions that may have significant impacts, both good and bad, on county programs and budgets. As part of this outreach effort we should become more deeply involved in the NYS Association of Counties and similar state organizations. I have not been able to do this during 1994, and look to the members of the Governmental Affairs Committee to take on this task in 1995. In addition, this committee should also give time to developing closer linkages with the city, town and village governments (as noted in the discussion on communication, above). A separate task of this committee is the extremely important responsibility for personnel matters. A separate sub -committee probably will be needed to deal with all of the many complicated personnel decisions that come up throughout the year, as well as with contract negotiations. Two especially important additional tasks for this committee for the coming year are to reactivated our affirmative action program, and to restructure our ethics rules and ethics committee. It's clear that this committee has a full agenda for 1995, but I know that Beverly Livesay is more than capable of leading her committee to accomplish all of this. 24 January 17, 1995 In a category of its own is the Capital Project Committee. It is identified as a separate committee by our charter, with specific guidelines for its activities. A capital project is defined in our charter as "any physical betterment or improvement, including furnishings, machinery, apparatus or equipment...." The capital project budget is established and voted on by the board in a process that is separate from our operating budget. Nevertheless, it can have a significant impact on our operating budget and on our tax rate. Therefore, I am appointing Eric Lerner, chair of the Budget committee also to chair this committee. This should enhance the coordination of the two budget processes. Special Committees with Specific Tasks It is standard for the Board to establish special committees to deal with specific issues that need to be addressed within a set time period. Usually these are committees of Board members, but occasionally they include community members or staff members. These committees play an important role in our governing activities. They focus on a subject that needs special attention, gather information, explore ways to address problems, and develop policies and programs to be considered by the Board. I intend to continue several special committees that now exist for a while longer, and will establish two new special committees. Those that will continue are: 1. The Rural Affairs Committee. The contacts that this committee made with the rural communities with the past three months seem to have been quite successful, and its report of the issues it has identified, together with recommendations, is due at the beginning of February. Preliminary information indicates, however, that there are still a number of issues that need to be explored. Therefore, I am extending the life of that committee until May 31st. It will continue to be chaired by Frank Proto, with the same membership. In addition, I am assigning overview responsibilities of this special committee to the Governmental Affairs Committee, which is charged with developing closer linkages with all of the municipalities in the county. 2. The Biggs Space Study Committee. The work of this committee is nearing completion; a final report and recommendation is likely within two months. This committee will continue until it makes its final report with the same membership of four board members and four staff members, but will be chaired by Barbara Mink instead of me from now on. 3. The Public Information Committee. As noted in a previous section of this statement, I believe that there is a great need to increase our efforts to provide more information to educate the community about issues that we are facing, and about our services and programs. This committee will continue to be co-chaired by two Board members, Charlie Evans and Tim Joseph, who will be replacing Barbara Mink. 4. The Electronics Futures Committee. I am widening the scope of this small committee, and am asking it to look beyond the internal needs of operating county government. I want it to determine what role if any the county should play in increasing the capabilities for electronic communication throughout the county. This includes the needs of our municipalities for data access and information processing, and ways to increase the ability for citizens and organizations to gain access more easily to public information of various kinds. In particular, I would like this committee to give the County Board advice on how improved electronics communication can assist our efforts in economic development. Charlie Evans will continue to chair this committee, and I am suggesting that it be enlarged to include members of the community, in addition to appropriate county staff members. The two new special committees are: 25 January 17, 1995 1. The Charter Review Committee. I have already discussed this committee, to be chaired by Michael Lane, in a previous section of this statement. 2. The Consumer Affairs Committee. From time -to -time, several board members have discussed consumer concerns with me, with the suggestion that the county may have a role to play in protecting consumer interests. During the time that I have been on the board, several consumer concerns have been raised, e.g. item -pricing, TV cable rates and cable programming, the need for a local "better business bureau", etc. Clearly there will be differences of opinion on whether the county should be involved in such issues; I believe it should. Consequently, I am establishing a special committee to explore consumer issues that are county -wide in nature and to bring the Board a report in six months. I have asked Dooley Kiefer to chair this special committee. I have not appointed others at this time, but expect to add board members and representatives from the community to this committee shortly. Other Issues County government is complex, and there are a number of other issues which can only be touched on briefly here. Solid Waste. As I noted in last year's statement, it is important that we recognize that the task before us is to move ahead to do the best job possible to complete our solid waste plan. We made steady progress in doing so in 1994. Our recycling center will be completed and operating within a few months. The market for recyclable material has become much stronger, which suggests that our income projections will be met and possibly exceeded. This should help us to reduce the costs and the fees for this program. By the end of 1995, virtually all of the basic decisions about the solid waste program will have been made, and the county's challenge will be to operate the new system efficiently. I am confident that our competent staff will do that job well. The Sheriffs Department. I am expecting that this will be a quieter year in the relations between the Board and the Sheriff. Last year's arguments have now been settled with compromise by all parties. The new staff position added to the Sheriffs department, with the additional financial controls, is expected to bring about the level fiscal responsibility that the Board was demanding of the Sheriff, just as it demanded this of all department heads. The rural areas need not worry about having adequate protection for their safety. I am convinced that there are adequate resources available to provide the level of security that all of our citizens need. I believe that all Board members are committed to that, regardless of whether they come from the city or the towns. Human Services. It is expected that funding for the entire range of human services will be severely threatened during the coming year. Without knowing what the state and federal governments will do, it is not possible to make contingency plans. But I believe that we must affirm our intention to assure that these services which protect those in most need in our county will remain intact. This may be our most significant challenge in 1995. Road and Bridge Maintenance. Over the past few years, the issue of declining maintenance of our roads and bridges was raised by the Commissioner of Public Works. The Board was made aware that continuing decreases in the public works department budget has caused the postponement of maintenance and the construction of capital projects. If this continues, it is feared that this will lead to severe problems and increased costs in the future. The Board responded in the 1994 budget by approving one of the largest special requests to increase the level of funding for road maintenance. I believe that we should explore this issue more thoroughly during the coming year, and I have asked the Transportation Committee, under the leadership of Barbara Blanchard, to do so. 26 January 17, 1995 Transit Consolidation. The development of public mass transit in this rural area is one of our real success stories. However, there is too much confusion for the public about the services provided by the various bus systems in our county. Integration of services needs to be addressed through consolidation and coordination. This process was begun in 1994, and I expect that there will be major steps taken this year to achieve the goal of one consolidated system to serve the entire county. Highway Planning. The newly established Metropolitan Planning Organization (MPO), funded by the federal government, coordinates all of the major transportation planning for the county. It has given us much greater resources to enable us to address our transportation needs. These involve more than roads, and include bikeways, hiking paths, and other alternative forms of movement. As a result of some of these efforts, significant funding from the ISTEA (Federal Transportation Act) program was awarded for these alternative projects in the county during 1994. Also during the past year, the MPO staff organized an unprecedented effort to involve the community in decision-making. This open community involvement process has given a new look to transportation planning, and I am sure that this approach will continue. It will bring about broader acceptance to programs which will improve the basic infrastructure for movement of people, goods and services. Housing and Community Development. With the leadership of the County Planning Depaltwent, much progress was made in 1994. Several of our rural towns benefited from large federal grants obtained for them by the county to rehabilitate existing housing for low-income families and the elderly. Assistance was also provided in seeking and obtaining federal grants for water and sewer extensions. The Planning Department will be giving continued attention during the coming year to improving housing conditions in the county, and to assisting communities, especially our rural towns, upgrade their basic services. Board Relations with the Business Community. In my statement to the Board one year ago, I commented that, "productive dialogue has been difficult recently with some portions of the business community", and that, "I will make a personal effort to find the basis for mending strained relations with these and other groups in our county". I believe that we have come a long way in bringing government and business closer together. I was pleased and gratified to receive the "bridge -builder" award from the Chamber of Commerce last month, in response to my efforts to work more closely with them. In addition, Barbara Mink and I have worked closely with the Tompkins County Area Development organization, participating fully in its activities. We have also met with the local labor union representatives on a number of occasions to assist them with their concerns. We will continue to build bridges with these and other groups during the coming year, and encourage all Board members to do the same. County Board Meetings. And finally, it may be recalled that I promised to try to keep our meetings from going on too long and lasting beyond 8:30. I think we did pretty well with this. I can recall only three or four meetings that went beyond that time; this was balanced by several meetings that ended well before 8:30. But this is a process that needs continual attention and improvement. Despite the training that we received at several retreats, many of us still need to keep our statements brief and to the point, and some committee reports should be curtailed to include only the most relevant issues. I hope that we can shorten our meetings without losing the ability to discuss and debate issues fully. While this has been a somewhat lengthy exposition of the wide range of activities and issues that confront the County Board, it has by no means covered everything. County government is very complex, and gets more so every year. I hope that this statement provides some understanding of what lies ahead for the year, and some guidance for approaching these issues. As I said last year, I am determined that this Board, working together, will face these challenges and achieve these goals, and that we will regain the confidence of our constituency. Again, I can say that we welcome these challenges. Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee 27 January 17, 1995 Mr. Evans, Chairman, said the committee met this morning and had a report from Alpha House. The education program was discussed. In the last five years 250 people have received their GED (Graduate Equivalency Diploma). Outpatient clinics were also discussed. Alpha House stated certain conflicts with different agencies have been resolved. They also discussed a survey and the results. The survey claims that there is a 90 percent success rate for people who have completed the course. The committee also heard a report from the Health Planning Council. Their meetings are held on the third Thursday of every month, and are held in the Rice Conference Room. At the next Council meeting, speakers will be present to make a presentation on breast cancer awareness. Mr. Lerner said he continues to have reservations with the proposed Alpha House resolution on the agenda. He stated he is pleased to be a member of the Health and Environmental Quality Committee this year. He hopes the committee will look at the whole array of substance abuse issues in Tompkins County. RESOLUTION NO. 4 - CREATION OF CONTRACT BUDGET - MENTAL HEALTH MOVED by Mr. Evans, seconded by Ms. Kiefer. A voice vote resulted as follows: Ayes - 12, Noes - 3 (Representatives Joseph, Lerner and Totman). RESOLUTION ADOPTED. WHEREAS, Tompkins County wishes to provide additional services to individuals addicted to alcohol, and WHEREAS, Alpha House desires to provide such services under certification of the office of Alcoholism and Substance Abuse Services, and WHEREAS, monies for services to the alcohol addicted have been awarded to Tompkins County, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality and the Budget and Fiscal Policy Committees, That $32,000 be appropriated to Alpha House, RESOLVED, further, That a contract be established between Tompkins County and Alpha House to pay for services provided from September 1, 1994, to December 31, 1994, RESOLVED, further, That the following budget adjustment and appropriation be made: REVENUE: A4331.3495 OASAS $32,000 APPROPRIATION: A4331.4400 Alpha House $32,000 RESOLVED, further, That the County Director of Finance be and hereby is authorized and directed to make said appropriation on his books. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 5 - CREATION OF CONTRACT BUDGET - MENTAL HEALTH - TOMPKINS COMMUNITY HOSPITAL MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Tompkins County wishes to provide comprehensive psychiatric emergency services for crisis intervention, and WHEREAS, Tompkins Community Hospital desires to provide such services under certification of the Office of Mental Health, and WHEREAS, monies for comprehensive psychiatric emergency services for crisis intervention have been awarded to Tompkins County, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That $80,000 be appropriated to Tompkins Community Hospital, RESOLVED, further, That a contract be established between Tompkins County and Tompkins Community Hospital to provide such services from January 1, 1995 to December 31, 1995, 28 January 17, 1995 RESOLVED, further, That the following budget adjustment and appropriation be made: REVENUE: A4332.3484 OMH Commissioner's Perf. $80,000 APPROPRIATION: A4332.4400 Tompkins Community Hospital $80,000 Note: Account numbers pending RESOLVED, further, That the County Director of Finance be and hereby is authorized and directed to make said appropriation on his books. SEQR ACTION: TYPE II -15 Report and Appointments from the Human Services Committee Mr. Joseph, Chairman, said the committee has not met. Mrs. Schuler announced Literacy Volunteer's of Tompkins County will hold an open house January 26 at noon. Appointments It was MOVED by Mr. Joseph, seconded by Mr. Lerner, and unanimously adopted by voice vote, to appoint David H. Smith and Deirdre Silverman to the Human Rights Commission for terms which expire December 31, 1997. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, said the committee has not met. He circulated a memorandum to Board members laying out the agenda for 1995. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, said the committee met last week and most of the business is reflected on the Board agenda. The task force on addressing for GIS is moving along. The committee discussed changing the policy for local laws, ethics and consumer protection. Mrs. Schuler will give a report at the next meeting on consumer protection. Mr. Proto asked when the Board will have a report from the Board of Ethics. Mr. Stein said the Ethics Board is meeting, and hopes to have a report in a week or two. RESOLUTION NO. 6 - CORRECTION OF TAX ROLL - CITY (SCHULTZ) MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, this Board is informed that an error has been made in the 1995 County Tax Roll for the City of Ithaca; namely parcel 63-8-4, 111 Williams Street, assessed to Harold Schultz was omitted, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the parcel be added to the 1995 Tax Roll, RESOLVED, further, That the City Tax collector is directed to issue a Tax Bill for this parcel in the amount of $155.69. SEQR ACTION: EXEMPT - 2 RESOLUTION NO. 7 - CORRECTION OF TAX ROLL - DANBY (HULBERT) MOVED by Mrs. Livesay, seconded by Mr. Proto, and unanimously adopted by voice vote. 29 January 17, 1995 WHEREAS, this Board is informed that an error has been made in the 1995 Town of Danby Tax Roll; namely parcel 18-1-7.5, assessed to Joseph W. Hulbert was charged a Water District amount of $147.82, and WHEREAS, the parcel is not within the Water District, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Water District amount be expunged from the Tax Bill, RESOLVED, further, That the Danby Town Tax Collector is directed to issue a corrected tax bill, RESOLVED, further, That the amount of $147.82 be charged back to the Town of Danby. SEQR ACTION: EXEMPT - 2 RESOLUTION NO. 8 - CORRECTION OF TAX ROLL -NEWFIELD (BEARDSLEE) MOVED by Mrs. Livesay, seconded by Mr. Winch, and unanimously adopted by voice vote. WHEREAS, this Board is informed that an error has been made in the 1993 Tax Roll of the Town of Newfield; namely parcel 4-1-29.13/99 assessed to Marian I. Beardslee is a duplicate assessment, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the parcel be expunged, RESOLVED, further, That the amount of $404.14 be charged back; $152.04 to the County of Tompkins, $180.43 to the Newfield School District and $71.67 to the Town of Newfield. SEQR ACTION: EXEMPT - 2 RESOLUTION NO. 9 - AMENDING RESOLUTION NO. 357 OF 1993 TO CHANGE THE NUMBER AND KIND OF POSITIONS REQUIRED TO FILE ANNUAL DISCLOSURE STATEMENTS MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, Resolution No. 357 of 1993 entitled "Annual Disclosure for County Elected Officials and Policy -Makers, Amending Administrative Policy Manual and Code of Ethics" defined policy makers more broadly than is desirable or required, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the title of Resolution No. 357 of 1993 is hereby amended to read in its entirety, "Annual Disclosure for County Elected Officials and Key Employees and Amending Administrative Manual," RESOLVED, further, That Resolution No. 357 of 1993 is hereby amended to delete No. 3 and to replace it with the following: 3: Key employees are defined as follows: County Administrator and Deputy County Administrator All department heads All division heads in Departments of Administration and Public Works The following departmental staff positions: PUBLIC HEALTH Director of Patient Services Director of Environmental Health Public Health Administrator 30 January 17, 1995 Director of Children with Special Care Needs WIC Director Medical Director Safety and Health Coordinator Medical Examiner Healthy Heart Program Director PUBLIC WORKS Public Works Administrator Assistant Solid Waste Manager Recycling Supervisor Assistant Airport Manager Maintenance Supervisor ASSESSMENT Assistant Director of Assessment SOCIAL SERVICES Director of Eligibility Director of Services Director of Administrative Services PERSONNEL Benefits Manager PURCHASING DIVISION Buyers PLANNING Chief of Comprehensive Planning Chief Natural Resources Planner MENTAL HEALTH Clinic Director Medical Director Mental Health Administrator DATA PROCESSING DIVISION Assistant Director of Computer Services SHERIFF Undersheriff Jail Administrator RESOLVED, further, That Resolution No. 357 of 1993 is amended at number 3 which shall now read in its entirety, "That the Administrative Policy Manual, Policy 01-29, is hereby amended to include all the changes specified by this Resolution". SEQR ACTION: TYPE II -15 RESOLUTION NO. 10 - ADOPTION OF AMENDMENT TO ADMINISTRATIVE POLICY 02- 10 - OUTSIDE EMPLOYMENT 31 January 17, 1995 MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following Administrative Policy is hereby revised: 02-10 Outside Employment SEQR ACTION: TYPE 11-21 RESOLUTION NO. 11 - CREATION OF AGING SERVICES SPECIALIST - OFFICE FOR THE AGING MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the Office for the Aging has the need for a position which would organize and provide services, outreach activities, short-term casework and other direct services for caregivers of an educational and supportive nature to caregivers of developmentally disabled adults. Funding for such a position is provided by the Demonstration Project from the New York State Office for the Aging; now therefore be it RESOLVED, on the recommendation of the Human Services and Governmental Affairs Committees, That a 40% Aging Services Specialist (13/559), labor grade M(13), competitive class position be created temporarily effective January 1, 1995, through June 30, 1995. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 12 - INCREASE IN HOURS - DEPARTMENT OF SOCIAL SERVICES MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the Department of Social Services has need for additional legal services from one Social Services Attorney position, therefore be it RESOLVED, on recommendation of the Human Services and the Governmental Affairs Committees, That one position of Social Services Attorney (89/233), management level R, competitive class, be increased from 20.0 hours to 40.0 hours per week effective January 3, 1995. Hours worked over 20.0 per week will only be authorized on an as needed basis. SEQR ACTION: TYPE 11-15 Report and Presentation of Resolution(s) from the Planning, Economic Development, and Education Committee Ms. Mink, Chair, said the committee has not met. She said as Chair of the Economic Development special committee for 1995, at the Committee's first meeting action will be taken to accept the tourism report because negotiations need to begin for contracts with the Chamber for continuation of services. The contracts have been extended to the end of March. She said she also hopes the Board can set a direction for tourism promotion. RESOLUTION NO. 13 - AUTHORIZING A SECOND PUBLIC HEARING FOR TOMPKINS COUNTY SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT AND COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY MOVED by Ms. Mink, seconded by Mr. Lane, and unanimously adopted by voice vote. 32 January 17, 1995 WHEREAS, Tompkins County is eligible for Small cities Community Development Block Grant (CDBG) funds from the United States Department of Housing and Urban Development (HUD), and WHEREAS, the County has previously applied for CDBG funds and has indicated an interest in applying for funds in the current year, and WHEREAS, all CDBG applications require the development of a Comprehensive Housing Affordability Strategy (CHAS) and a public hearing on both the CDBG application and the CHAS, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That a second public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, February 7, 1995 at 5:30 o'clock in the evening thereof concerning Tompkins County's Small Cities Community Development Block Grant (CDBG) application and Comprehensive Housing Affordability Strategy (CHAS). At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Appointments from the Public Safety Committee Mrs. Schuler, Chair, said the committee met January 5. The committee heard a presentation by Deputy Shippos the D.A.R.E. Officer. A lengthy discussion followed. She said the Sheriff will be bringing a plan for his proposal concerning the COPS Ahead grant in February. Mrs. Livesay asked about the COPS Ahead grant. She said from what she has read that it was being evaluated by how the department has operated. She suggested it be looked at in terms of should the depai lnient operate in a different way. Mrs. Schuler said it depends how community policing is defined in the rural areas and the City. She said the committee hopes to receive ideas before applying for the grant. Appointments Mrs. Schuler requested the Criminal Justice Advisory/Alternatives to Incarceration Board appointment be withdrawn. The documentation the Committee requested has not yet arrived. It was MOVED by Mrs. Schuler, seconded by Mr. Winch, and unanimously adopted by voice vote, to appoint the following people to the Fire, Disaster, and EMS Advisory Board for terms that expire December 31, 1997: Walter J. Groman, Town of Dryden representative (Delegate) William J. Harding, Town of Dryden representative (Alternate) Richard J. Neno, Town of Enfield representative (Delegate) Carl D. Newhart, Town of Enfield representative (Alternate) Report and Presentation of Resolution(s) from the Solid Waste Committee Mr. Todd said he neglected to mention under privilege of the floor that the desulfurization number two unit at Milliken Station came on line today. The second unit will come on line in the spring. Mr. Todd, Chairman, said the committee met January 12. The committee discussed the Recycling drop-off centers, but no action was taken. The committee would like Frank Proto present at an upcoming meeting to discuss this subject. The committee also discussed the property value and business 33 January 17, 1995 income protection program. The committee also hopes to resolve this issue at an upcoming meeting. In addition, the policy on solid waste financing was discussed. He asked Mr. Lerner to elaborate and introduce the proposed resolution on the subject. Mr. Lerner said the short-term work for the committee was to help develop the County's response to flow control. The long-term work was to develop a policy for solid waste financing which resulted in the resolution being proposed. RESOLUTION NO. 14 - ESTABLISHING POLICY ON SOLID WASTE FINANCING MOVED by Mr. Lerner, seconded by Mr. Todd. Ms. Kiefer said all the revisions approved were not included in the resolution. Ms. Kiefer noted all the revisions which were accepted as friendly amendments and incorporated in the resolution. Mr. Proto asked if the County needs to remediate the situation at the Caswell landfill or will the annual fee pay for the cost. Mr. Lerner was uncertain not knowing the facts. Mr. Proto thought it would be helpful to address some of the concerns by the public if the amount of the fee collected from tax exempt entities was made available. Mr. Lerner said it is possible. Approximately $300,000 is collected from tax exempt entities and if not collected would result in about a $6 increase for the annual fee. Mrs. Schuler said she would support the annual fee for the first time because it states that recyclables are not being charged. Mr. Lane followed up on the discussion about the $300,000. He said if the $300,000 was not collected from the not-for-profit agencies, there would be no reason for the annual fee which would result in an increase in the property tax bill. Mr. Stein asked how the task force would be appointed. Mr. Lerner said either by the Solid Waste Chairman or the Chairman of the Board. A voice vote resulted as follows on the resolution: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, it is desirable for the County to establish stable long-term policies on solid waste financing, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That this Board establishes the following policies regarding the financing of solid waste programs: 1. The County will continue the policy of not using local tax dollars to fund solid waste programs, instead, the three primary revenue sources will be recycling revenues, the disposal fee and the annual solid waste Fee. 2. To the extent possible the costs of recycling shall be paid for through income from the sale of recycled materials. The County will minimize recycling costs by obtaining maximum tonnages of recyclable materials and selling them for the highest possible prices. When it is profitable, the County will pay high volume customers for desirable recyclable materials. No separate fees shall be charged for curbside residential recycling collection. 3. The disposal fee is intended to fully cover the costs of trash disposal. People should only pay proportionately for what they dispose of. The Solid Waste Manager in consultation with the appropriate committee chair to which Solid Waste reports will continue to have autonomy in adjusting the disposal fee to be competitive relative to market conditions. 4. The Annual Fee is needed to cover remaining costs, including but not limited to landfill closure, recycling collection, and public education. This fee is preferable to property tax because it is also charged to tax-exempt entities. A task force will be appointed to carefully review and make a recommendation by June 30, 1995, of the fairness of the fee structure. The County will continue to advocate for State Legislation to authorize special Solid Waste Districts. SEQR ACTION: TYPE 11-15 Mr. Todd continued his report by giving a brief update on the construction of the Recycling and Solid Waste Center. He said the target date for startup is March 6. He also gave highlights of the press release concerning Tompkins County Conducting Post -Closure Activities at Caswell Road Landfill. He 34 January 17, 1995 said the main problem with the overflow of leachate collected by the system is related to all the snow and rain last year. He said it has not been conclusively established if the landfill has contaminated the well that has been mentioned in the news. He said in the ten years the landfill has been monitored, contamination material (TCE) has not been detected. Mr. Evans continued discussing the subject, and said last year there was a problem with the road deteriorating in addition to a poor working relationship with the hauler. He said since then, these issues have been corrected. As far as he knows there has not been any overflow this year. He corrected a misunderstanding with the monitoring. He said the County is forever responsible for the monitoring at the landfill. Ms. Eckstrom has told him that in the Spring, the Solid Waste Division will be looking at a permanent solution for processing the leachate. Report from the Public Works Committee Mr. Winch, Chairman, said the committee met just before the Board meeting to approve final audit payments. He said since the Public Works Committee has been split this year, he will work with the other chairman to coordinate meeting schedules to accommodate the audit process. Report from the Transportation Services Committee (new) Ms. Blanchard, Chair, said the committee will hold its first meeting January 25 at 8 a.m. The meeting schedule for 1995 will be the third Wednesday of the month at 8 a.m. in Board Chambers. Report from the Leadership Council Ms. Mink, Chair, said about 70 employees signed up for facilitator training; however, there is only a need for 20 employees. The Department of Social Services and Public Works Department are trying to get an organizational committee together to see what projects should be focused on. Report from the Affordable Housing Task Force Ms. Blanchard, Chair, said she will be meeting with the last focus group on the first Wednesday in February. The report will be completed following that meeting. Report from the Rural Affairs Committee Mr. Proto, Chairman, said the next meeting is January 23 at 8:15 a.m. The report is expected to be delivered by the first Board meeting in February with a presentation. Presentation of Resolution by the Chairman of the Board RESOLUTION NO. 15 - RECOGNITION OF THE SERVICE OF COUNTY HISTORIAN MARGARET HOBBIE MOVED by Mr. Stein, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, in December Margaret Hobbie of Ithaca completed eleven years of service as County Historian and Director of the DeWitt Historical Society of Tompkins County, during which years the County Museum gained widespread recognition for the quality, availability, and usefulness of the artifacts and records of local history which it collects, preserves, and displays, and 35 January 17, 1995 WHEREAS, under her leadership, the museum acquainted teachers and schoolchildren, town historical societies and historians, immigrant and neighborhood groups, families and individuals with how they can preserve and make use of their own photos, records, and recollections, and WHEREAS, the society and museum published books and a lively newsletter, mounted numerous exhibits, and conducted workshops, tours, and public programs that helped bring the County's past to life, and WHEREAS, in addition to building a strong professional staff, and a loyal cadre of volunteers and members, she served the wider community through service as a parent, Rotarian, in the Chamber of Commerce, and as a leader in the County tourism effort, and WHEREAS, her work was recognized when the DeWitt received the coveted Governor's Arts Award in 1990 as "one of the best administered and most innovative of the upstate historical societies," and the society's strength was shown in 1993 when the museum moved into secure renovated quarters and launched a drive to finance the relocation and expand its education program, now therefore be it RESOLVED, That the Board of Representatives formally thanks Margaret Hobbie for her devoted service to the residents of our County. SEQR ACTION: TYPE II -15 Adjournment On motion the meeting adjourned at 8:20 p.m. INFORMATIONAL STATEMENT ON THE 1995 SMALL CITIES PROGRAM JANUARY 17, 1995 BACKGROUND ON THE PROGRAM The Housing and Community Development Act was first approved by Congress in 1974. The Act was subsequently amended on several occasions, with the most recent amendment in 1990 as part of the National Affordable Housing Act. Under provisions of the amended Act, communities continue to be eligible for grant funds through the "Small Cities Program". Funding under this program, as before, is on a competitive basis, with communities competing with other applicants for the available funds. The primary objective of the Community Development Program is the development of viable urban communities, including decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. Consistent with this primary objective, the federal assistance provided is for the support of community development activities, which are directed toward the following specific objectives: ➢ Elimination and prevention of slums and blight; ➢ Elimination of conditions detrimental to health, safety and public welfare; ➢ Conservation and expansion of housing; ➢ Expansion and improvement of the quantity and quality of community services; ➢ More rational utilization of land and arrangement of land uses; ➢ Reduction in isolation and concentration of income groups within communities; ➢ Restoration and preservation of historic structures; and ➢ Stimulation of private investment and community revitalization to alleviate physical and economic distress. ELIGIBLE ACTIVITIES 36 January 17, 1995 Funds received under this Act may be used to undertake activities which include the following: ➢ Acquisition of property which is: • Blighted, underdeveloped or inappropriately developed; • Appropriate for conservation or rehabilitation • Needed for eligible public works or other public purposes. ➢ Construction or installation of public works and facilities; ➢ Rehabilitation of buildings; ➢ Clearance of unsound buildings; ➢ Economic development projects; ➢ Homeownership assistance; ➢ Special projects to assist mobility of handicapped persons; ➢ Sale of property acquired by the program; ➢ Provision of public services; ➢ Payment of local share of other federal programs ➢ Relocation payments and assistance; and ➢ Activities necessary for developing plans, management capacity and payment of administrative cost of the program. However, there is a provision that activities which are in themselves eligible must also meet other HUD restrictions. Most particularly, activities must comply with requirements regarding benefit to low and moderate income persons. It is a threshold requirement that every program benefit a minimum of 70 percent low income persons. Also, due to the competitive nature of the program, activities must fully address HUD rating criteria. SMALL CITIES PROGRAM Federal regulations outline program requirements and HUD's procedure for rating and ranking applications. These regulations recognize that the needs of communities vary widely, and therefore, provide for two types of application - comprehensive and single purpose. Communities may apply under either (but not both) of these application categories. Comprehensive Grant Program A comprehensive program must meet all of the following criteria: ➢ Address a substantial portion of the identifiable community development needs within a defined area or areas; ➢ Involve two or more activities that bear relationship to each other, excluding administration, planning, and management, and which either in terms of support or necessity are carried out in a coordinated manner; and ➢ Have beneficial impact within a reasonable period of time. Applications are rated and scored against each of the following factors: Points Need- absolute number poverty persons 75 Need- percent of poverty persons 75 Program impact 400 Outstanding performance in: Fair Housing 40 Local equal opportunity efforts 25 Maximum total 615 37 January 17, 1995 Each applicant must select four program design criteria from among the following ten. HUD measures the impact of the program on the identifiable needs in relation to the amount of funds requested for each of the program design criteria selected. 1.) Supports comprehensive neighborhood conservation, stabilization, and/ or revitalization. 2.) Provides housing choice within the community, either outside areas with concentrations of minorities and low and moderate income persons, or in a neighborhood which is experiencing revitalization and substantial displacement, as a result of private reinvestment, by enabling low and moderate income persons to remain in their neighborhood. 3.) Supports the expansion of housing for low and moderate income persons by providing additional housing units not previously available. 4.) Addresses a serious deficiency in a community's facilities. 5.) Expands or retains employment opportunities. 6.) Attracts or retains business which provide essential services. 7.) Removes slums or blighted conditions. 8.) Resolves a serious threat to health or safety. 9.) Supports other federal or state programs being undertaken in the community, or deals with the adverse impact of another recent federal or state action. Other federal or state program actions must be of substantial size or impact in the community in relation to the proposed program. 10.) Supports energy production or conservation. Single Purpose Grant Program A Single Purpose Grant may provide funds for one or more projects, each consisting of an activity or a set of activities, and designed to meet a specific community development need. Funds are available to address serious problems with housing, public facilities which affect the public health and safety, or economic development. If a Single Purpose Grant application has more than one activity, the activity that directly addresses the need must represent at least a majority of funds requested. Projects are rated and scored against each of the following factors: Points Need - absolute number of poverty persons 75 Need - percent of poverty persons 75 Program impact 400 Outstanding performance in: Fair Housing 40 Local equal opportunity efforts 25 Maximum total 615 To receive the highest program impact rating, a public facility project must: 1.) Address a need that is serious (i.e., a threat to health and safety) and one that requires prompt attention. That need must be documented by a third party; 2.) Benefit a large number of persons in relation to the amount requested; 3.) Resolve the identified problem completely; and 4.) Have no other obstacles to program implementation. 38 January 17, 1995 Single purpose housing rehabilitation programs must be marketable given the income characteristics of the neighborhood/municipality, leverage private funds, and have an absence of implementation obstacles. Single purpose economic development projects must leverage private investment, retain or create jobs, and have a strong evidence of financing commitment. It is considered especially advantageous to establish a revolving fund with proceeds used for further economic development purposes. It is extremely important that the necessity and appropriateness of the Small Cities assistance be demonstrated when used for an economic development project(s). Other Factors/Considerations In addition to criteria identified above, the following factors will influence program rating: 1.) Environmental considerations; 2.) Previous actions taken by the applicant and local funds contributed; 3.) Displacement required; and 4.) Past CDBG performance, if applicable. MULTI-YEAR PROGRAMS In 1995, HUD has reintroduced the ability to apply for a multiple year commitment. Each year's program must "stand on its own" and HUD will require that second and third year applications be submitted but grants will be awarded on a non-competitive basis if the overall program is approved. Multi-year commitments are available for both types of grants. AVAILABLE FUNDS The 1995 Small Cities Program, as administered by the Buffalo Area Office has a total projected funding level of $51,114,000. Maximum funding levels have been established as follows: Total Individual Grants Single Purpose Program $37,772,300 (85%) $400,000 Comprehensive Program $ 6,665,700 (15%) $900,000 The Area Office, however, can adjust the above funding amounts down to 75% for Single Purpose Grants and up to 25% for Comprehensive Grants. The new requirement that Comprehensive programs receive a minimum program impact score may increase the Single Purpose amount available, if an insufficient number of Comprehensive programs receive the minimum program impact score. Counties may apply for up to $600,000 under the Single Purpose Program, provided not more than $400,000 is allocated to any single community. OTHER REQUIREMENTS In addition to the Small Cities application, an applicant must have a Community Development Plan, Citizens Participation Plan, and Antidisplacement and Relocation Assistance Plan on file. These do not have to be submitted to HUD, but must be available for public review. For projects that contain a housing element, an abbreviated Comprehensive Housing Affordability Strategy (CHAS) must be prepared. This CHAS must be submitted to HUD either before or with the Small Cities application. Applications must be submitted by February 21, 1995. 39 February 7, 1995 Regular Meeting Public Hearing - Tompkins County's Small Cities Community Development Block Grant ICDBG) Application and Comprehensive Housing Affordability Strategy Chairman Stein called the public hearing to order at 5:30 p.m. concerning Tompkins County's Small Cities Community Development Block Grant (CDBG) Application and Comprehensive Housing Affordability Strategy. Chairman Stein introduced James Hanson, Planning Commissioner. Mr. Hanson explained this public hearing concerns the 1995 application for the Small Cities Community Development Block Grant program. He said the grant application this year is being made for economic development in the amount of $600,000. He said the County has been the recipient of three other H.U.D. grants in the past four years. Karl Heck, Community/Economic Development Coordinator, stated the County's homeownership programs continue to be successful, and are ongoing. This is Tompkins County's first attempt to apply for an economic development grant. He said the County is currently working with three companies. The companies' proposals would create jobs for low to moderate -income people in Tompkins County. The administration of the grant would be done through the Tompkins County Planning Department. The application deadline is February 21, with a response expected from H.U.D. within 75 days. Chairman Stein asked if anyone else wished to speak. No member of the public wished to speak. Ms. Kiefer asked if Tompkins County has ever done this before with any other enterprises, and how were these three companies located. Mr. Heck stated Tompkins County has never applied for economic development funds before. These companies were located by advertising with the Ithaca Journal, Tompkins County Area Development, and the Chamber of Commerce. Ms. Mink stated this is a good time to apply for economic development grant funds. She also feels more publicity needs to be done on the revolving loan funds. Chairman Stein made the clarification that this is not the first time economic development funds have been applied for in Tompkins County. The City of Ithaca has applied for and received grants in the past for economic development. This is the first time, however, that the funds have been applied for by Tompkins County. Chairman Stein declared the public hearing closed at 5:36 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives (Ms. Kiefer was excused at 8:15 p.m.). Approval of Minutes It was MOVED by Ms. Kiefer, seconded by Mr. Evans, to approve the minutes of November 22, December 13, and December 27, 1994; and January 3 and 17, 1995. It was the consensus of the Board to include the following changes in the minutes: 40 February 7, 1995 November 22, 1994: Add the following to the last paragraph on page 13: "with a breakdown of costs and a schedule of what needs to be done and when to justify specific dollar requests before she can vote funding." December 13, 1994: To replace the wording in the County Attorney's statement " If Thorntree Hill Associates does not get an extension of the option they cannot proceed with development..." with the wording: "He tried to get clarification on this from the City, but they said they could not give a definitive answer." December 27, 1994: To include the following wording in Mr. Hoffman's comments under privilege of the floor: "noting that the regulations call for an involved agency to make SEQR findings." January 17, 1995: It was MOVED by Ms. Kiefer, to amend comments made by Mr. Gary Esolen of the Media Revolution concerning his report to the Board on tourism. This MOTION FAILED by a lack of a second. A voice vote on the minutes as corrected resulted as follows: Ayes - 15, Noes - 0. MINUTES APPROVED. Privilege of the Floor by the Public Yvonne Bartlett, 8963 County Road, Interlaken, and Depai tment of Social Services employee, spoke concerning sick building syndrome. Ms. Bartlett stated she has been back to work since September, and although the Department has made attempts to remove all of the NCR forms from the office, they still exist in some of the files. Ms. Bartlett expressed concern over a pesticide that she believes may have been used in the building, and feels it may have contributed to the chemical sensitivity problem alleged. She asked that the carpet be tested in her office to see if there is any evidence of a pesticide. Charles Evans, a Board member who is acting as a contact person on this subject, stated he spoke with Ms. Bartlett prior to the meeting, and will be discussing her concern with Mary Pat Dolan, Department of Social Services Commissioner, and Frank Croteau, Health and Safety Officer, to see what can be done. Barbara Mahoney, 477 Hayts Road, and Department of Social Services employee, said she temporarily returned to work, but because the ventilation equipment was not working properly, she could not tolerate the building and had to leave. She said she cannot get her medical bills paid because her worker's compensation case it still controverted. She asked that the Board help to stop her worker's compensation case from being controverted. Robert Hackman, Licensed Acupuncturist, stated he has been treating Ms. Mahoney (previous speaker) for approximately one year. He said while she was not working she improved significantly. He said her health has declined since she went back to work. He stated the financial stress these workers have been under does not help their medical condition. He asked that the Board assist in providing some sort of financial support to these employees. Paul Dickson, 120 White Church Road, spoke concerning the Annual Solid Waste Fee. Mr. Dickson stated he is the Director of the Brooktondale Camp and Retreat Center, which is a ministry of the New York State Ministry of the Nazarene. He said the Camp understands the solid waste issues that have been raised in Tompkins County, and has fully cooperated with the County's program. He stated that the Camp is only open four weeks out of the entire year, and only during that time does the Camp generate any waste. He said the Annual Solid Waste Fee places a financial burden on the not-for-profit 41 February 7, 1995 camp. Mr. Dickson requested that a review of the mechanism or methodology used in determining the Annual Fee be reviewed for those who are not-for-profit, and for those that are not in operation full-time. Mr. Todd, Chairman of the Solid Waste Committee, stated that Mr. Dickson's case, as well as the question of the overall fairness of distribution of the Annual Solid Waste Fee is on the next Committee agenda. Report from the Leadership Council Ms. Mink, Chair, displayed what it takes to get a contract signed in Tompkins County. It is an incredibly lengthy process. A quality team is working on shortening the process to hopefully have a more streamlined process in getting contracts signed. They will gather information, analyze the information, and figure out how things can be shortened up. The Department of Social Services and the Department of Public Works have similar programs, but as they are large departments, it will take more time to complete. She said this is an example of the kinds of activities being worked on to improve the County's efficiency. Privilege of the Floor By Board Members Mr. Totman, Representative, District No. 9, thanked the Medicaid Transportation Task Force for their work in looking for alternative transportation methods in order to save dollars. He is encouraged by events in Albany and feels Tompkins County should look at cutting out some of the things that are not being mandated by the State. Report by the Special Wal-Mart DEIS Committee Mr. Evans, Chairman, reported the Committee will meet sometime during this month or early March to review the DEIS that has been submitted to the City. He said he will be away during part of this time and Barbara Blanchard can be contacted if a need arises. Mr. Meskill, District No. 15 Representative, stated he never received a copy of any reports or correspondence on the Wal-Mart subject prepared by the Special Committee. Mr. Evans stated all of this information is at the Planning Depaltnient, and he will ask James Hanson, Planning Commissioner, to provide Mr. Meskill with copies. Mr. Evans stated the problem is that the Committee works under a very short time period and it might be easier if anyone is interested, to attend the review sessions with the Committee to get the information first-hand. Mr. Meskill asked if the Committee is empowered to make a decision on behalf of the Board or County. Mr. Stein stated that the Committee is only empowered to make a decision on behalf of the Committee, not the Board or County. Mr. Proto, District No. 7 Representative, reported on a February 2 meeting that was held at the Caroline Town Hall sponsored by the Tompkins County Public Library, Finger Lakes Library System, State of New York, and the Southern Tier Business Development Institute. The County received a grant to prepare a seminar to introduce people to the topic of how to start a business. Mr. Proto said the meeting was well attended, and there is a great interest for economic development in Tompkins County. Mrs. Livesay, District No. 11 Representative, commented on remarks made by Representative Totman. She stated that the subject of mandates has been looked into and suggested he read the report prepared by the Mandate Task Force of the Budget and Fiscal Policy Committee. 42 February 7, 1995 Ms. Kiefer, District No. 10 Representative, commended Mrs. Schuler and Ms. Blanchard for providing the background information for the resolutions that appear on the agenda under their committees. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported on the Committee's activities since being created October 4, 1994 by Chairman Stuart Stein. Mr. Proto stated in addition to submitting a copy of the Report to Chairman Stein, he also had copies of the Report placed on Members' desks prior to the meeting. He stated that a copy is being mailed to each municipality, the Public Library, the press, and all Committee members. A copy is also on file in the Board Office. Mr. Proto acknowledged the Committee Members: Paul Bonaparte -Krogh, Michael Lane, Cheryl Nickel, Jean Owens, George Totman, and Mildred Warner. The Committee has been assisted by Diane Crews of the Rural Alliance Initiative Program. The Committee held ten meetings, four public forums, including one with the Municipal Official's Association. The meetings were well attended, and summaries are on file. Mr. Proto stated the three items that were mentioned the most were the Sheriff's Department road patrol, solid waste, and transportation - roads and bridges. Sheriff's Department - many areas do not have their own police force, while the City of Ithaca does, and so what the Sheriff's Department does matters less to City of Ithaca residents. In the rural areas where there is a police force, it is minimal. There is a need to improve and facilitate coordination or coverage of services/patrol districts between Sheriff and town and village police where they exist. Transportation, Roads and Bridges and Public Works - transportation, roads and bridges, and public works in general are considered necessary County enterprises. There needs to be better communication, long-term planning, and sharing of equipment. There were also concerns expressed over the closing of several bridges throughout the County. Solid Waste - the key issues the Committee heard concerning solid waste included the potential closing of rural drop-off centers, unhappiness with the Annual Fee, and backyard burning. Mr. Proto stated there is a problem in getting information out to the community because not everyone gets the Ithaca Journal or TV cable, so the Committee feels there needs to be better communication. Mr. Proto stated there were some things that the Committee heard nothing of such as health care, library services, land -use planning, senior and elder housing. And although the Committee did not hear concerns relating to these subjects, it was felt that these are important issues. Mr. Proto said the Committee has been extended to June 30, 1995 by Chairman Stein. Ms. Mink stated the County does have a public newsletter that is published quarterly, and that effort will be continuing in 1995. Any suggestions on how to better distribute the newsletter can be made to Representatives Evans or Joseph of the Public Information Committee. Mr. Lane, Member of the Committee, thanked Mr. Proto and other members of the Committee for their hard work thus far. He stated that being a member of this Committee has been the most educational experience he has had in his first year on the Board. He recommended that the public forums continue. Mr. Totman, Member of the Committee, agreed with comments made by Mr. Proto and Mr. Lane. He said he felt the public forums were a very positive experience for the County. He received comments from the public that they enjoyed expressing their views to the Committee. 43 February 7, 1995 Affirmation of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolution(s) with final committee action being affirmed: CA001-95 - Authorization to Accept Grant Award, to Contract with NYSDSS and the Day Care Council, and Budget Adjustment - DSS CA002-95 - Authorization to Accept Grant Award, to Contract with the American Red Cross - Tompkins County Chapter, and Budget Adjustment - DSS CA003-95 - Budget Adjustments - Various Depailiuents CA004-95 - Authorization to Contract with the Town of Enfield for Circuit Rider Services CA005-95 - Authorization to Contract with Carlson Associates for HUD Small Cities Grant - Writing and Administrative Advisory Services CA006-95 - Authorizing a Consent to Assignment for Rental Car Concession Agreement from the Hertz Corporation to a Licensee - Tompkins County Airport Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairman and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Authorization to Execute Quit Claim Deed Authorizing a Consent to Assignment of Rental Car Concession Agreement from the Hertz Corporation to a Licensee - Tompkins County Airport Chairman's Report and Appointments Chairman Stein had no report. Chairman Stein made the following appointments to the Electronic Future Committee: Charles Evans, Board of Representatives (Chairman) Eric Lerner, Board of Representatives Dean Eckstrom, County Data Processing Jim Skaley, County Planning Janet Steiner, Tompkins County Public Library Jean Currie, South Central Research Library Steve Worona, Cornell - OIT Nancy Wilson, Community Member Bill Gilligan, Community Member Robert Manvell, TST BOCES John Efroymson, City of Ithaca Douglas Foster, Alternate Dr. John R. Conners, Tompkins Cortland Community College Vacancy, NYNEX Vacancy, Ithaca Journal There was concern raised why NYNEX and the Ithaca Journal were selected to have representatives on the Committee. Chairman Stein stated they were selected because of the size of the organizations. It was suggested that other companies be considered to be included in the membership of this Committee. Chairman Stein said this will be discussed. 44 February 7, 1995 Chairman Stein stated he would like an executive session to discuss the State audit. Report from the County Administrator Scott Heyman reported the auction of foreclosed properties in Tompkins County was held on February 3 in the Old Jail Conference Room. This will be the last time the auction is held there as the capacity of the room was exceeded. He said for the first time in eleven years there was a net loss of over $11,000. He will report on this in more detail to the Governmental Affairs Committee at the next meeting. He reported notice was received on a court decision concerning the rate setting mechanism used involving education of preschool handicapped children. The lawsuit was successful and the rate was rolled back. Mr. Heyman reported there is now an HMO (Health Maintenance Organization) in Tompkins County. This is the first HMO in Tompkins County, and they are rapidly signing up all of the large employers. A report on the meeting will be given to the Governmental Affairs Committee in the near future. He stated the health study commissioned a year ago with Mercer Associates that Kathy West, Deputy County Administrator, has been working on is coming to a conclusion, and a report can be expected soon. He reported the State budget was announced recently, and reported on information he received from the New York State Association of Counties. Mr. Heyman stated he will be participating in the Partners for Quality facilitator training next week. He said he will be attending the NYSAC Conference next week, and if anyone is interested in carpooling to let him know. If anyone has any questions they would like him to ask while he is there they should let him know. Report from the County Attorney Mr. Theisen reported on one of the properties that was scheduled to be sold at the auction of foreclosed properties. A few days before the auction, the owner of a trailer park came up with all of the money owed, and the property was not sold. This took a lot of effort by County staff, and he thanked Budget and Finance staff, and Suzi Cook of the County Attorney's office. He reported a motion has been filed in the Federal Court relating to the Biggs A Building cases that probably will not be heard until the end of March. This motion is to dismiss all of the individuals involved, and some of the courses of action. Ms. Kiefer questioned the SEQR action on the resolution on the agenda entitled Authorization to Execute Quitclaim Deeds - Sale of Foreclosure Properties at Public Auction. She said it is her understanding that the sale of any property by a municipal government is automatically a Type I action. Mr. Theisen disagreed, and stated he does not believe any SEQR action is necessary in this resolution. Mr. Heyman said he believes SEQR action is necessary only when the number of acres exceeds 75. Report from the Comptroller Mr. Squires reported the last month has been active as his Department has been collecting the Annual Solid Waste Fee. He said over 200,000 in bills had to be sent back because they did not include penalties and interest for being late. At this time 71 percent of the budgeted income for the Fee has been collected, amounting to slightly over $2.3 million. He reported a notice was received from the Newfield School Board that they will be collecting taxes in installments, and he understands the Lansing School 45 February 7, 1995 District is also considering this. Mr. Squires also reported that the 1994 sales tax receipts exceeded the budgeted amount by $300,000. Report and Appointment from the Health and Environmental Quality Committee Mr. Evans, Chairman, said the committee has not met since the last Board meeting. The next meeting is February 9, 1995 at 9:30 a.m. in Board Chambers. Discussion will continue concerning cat licensing. There will also be discussion on water regulations. He reminded the Board about the Health Planning Council meeting scheduled for February 15 at noon. The topic of discussion is managed care. Appointments It was MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present (Ms. Mink and Mr. Meskill were out of the room temporarily), to appoint John A. Bonaguro to the Community Mental Health Services Board for a term that expires December 31, 1998. It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present (Ms. Mink and Mr. Meskill were temporarily out of the room), to appoint Robert Mazourek to the Tompkins County Agricultural and Farmland Protection Board representing Agri- business for a term that expires December 31, 1998. It was MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present (Ms. Mink and Mr. Meskill were temporarily out of the room), to appoint Candace E. Cornell as an at -large representative and Elizabeth D. Brauner as the Town of Groton representative to the Environmental Management Council for terms that expire December 31, 1995. Report, Presentation of Resolution(s) and Appointments from the Human Services Committee Mr. Joseph, Chairman, said the committee had an update from the Medicaid Transportation Task Force Chairman, John Ostrum. The report was given to Board members. The report included recommendations such as more use of the Airport Limousine service. The committee also heard a report from Office for the Aging about the seniors meal program which is under the Personal Response Act of 1995 and that it is under consideration for an increase in funding. Mr. Joseph began reporting further on the funding, but Ms. Mink said there was new information available regarding the subject that the funding will not be lumped together with other federal programs. He said he read in the paper that the Governor's budget plan will institute finger imaging in the State. He reminded the Board that Commissioner Dolan did not recommend this and the committee agreed, as it would not be cost effective. Mr. Joseph continued his report about the Senior Food Program. He said the eligibility requirements for the Program which is run by Foodnet have been changed and are now the same as SSI (Social Security Income). The income level must be a lot lower now, and that may mean the County will have to cut the Program completely or subsidize it locally. Further discussion followed by Board members regarding the Senior Meal Program and finger imaging. RESOLUTION NO. 16 - RESOLUTION TO ACCEPT GRANT FOR CONGREGATE SERVICES INITIATIVE PROGRAM AND TO AUTHORIZE EXECUTION OF A CONTRACT MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the County Office for the Aging (COFA) has received verification from the New York State Office for the Aging of its intention to award COFA monies in the amount of $822 which 46 February 7, 1995 includes a supplemental allocation of $32 based upon the application which COFA submitted in September of 1994, and WHEREAS, COFA intends to award the full amount to the Tompkins County Senior Citizens' Council Inc., to be used towards planning a "Senior Walk for Fitness" to be held in May of 1995, and WHEREAS, the period covered by these expenditures shall be from October 1, 1994, through March 31, 1995, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the County be authorized to accept the $822 grant made available to COFA by the New York State Office for the Aging, RESOLVED, further, That the County Administrator or his designee is hereby authorized to sign any and all agreements necessary to complete this project, RESOLVED, further, That the Finance Director is hereby authorized and directed to make the following adjustments on his books: REVENUE: A6799.3801 State Aid $822 APPROPRIATIONS: A6799.4491 Subcontract $822 SEQR ACTION: TYPE II -15 Appointments It was MOVED by Mr. Joseph, seconded by Ms. Kiefer, and unanimously adopted by voice vote, to appoint Dana Aaron as the Village of Cayuga Heights representative to serve on the Tompkins County Youth Board for a term that expires December 31, 1997. Report and Presentation of Resolution(s) from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, said the committee has met once since the last Board meeting and will meet again one week from today. The committee will be moving forward on budget reorganization. He said he circulated a memorandum concerning budget reorganization. He said he will be assigning task forces again this year, and asked if there are any Board members not on the Committee that would like to serve on a task force to let him know. The Budget Reorganization Advisory Committee continues to meet and has elected David Pelletier as Chairman. He announced two vacancies on that Advisory Committee. RESOLUTION NO. 17 - ADOPTION OF INVESTMENT POLICY MOVED by Mr. Lerner, seconded by Mr. Meskill. Ms. Kiefer asked if there were any changes in the language of the policy and how the $30.5 Million was arrived at. Mr. Squires, Finance Director, said it is the same policy as before and that there is no relationship with what is in the bank. The $30.5 Million is an outside figure. He said two more banks had been added to the list. Ms. Kiefer also asked if the County contracted with an authorized trading partner. Mr. Squires said the County does not deal with brokerage firms. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Lane). Mr. Lane said he voted against the resolution because he did not receive a copy of the investment policy and feels the County should not be authorizing investments in REPO's AND COPS. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Investment Policy for the County of Tompkins for 1995, is hereby adopted. Said policy shall be filed and available for inspection in the Finance Department. SEQR ACTION: TYPE II -15 47 February 7, 1995 RESOLUTION NO. 18 - DELEGATING TO THE FINANCE DIRECTOR OF THE COUNTY OF TOMPKINS, NEW YORK, THE POWER TO AUTHORIZE THE ISSUANCE OF AND TO SELL $2,000,000 REVENUE ANTICIPATION NOTES OF SAID COUNTY IN ANTICIPATION OF THE RECEIPT OF STATE AID DURING THE FISCAL YEAR OF SAID COUNTY COMMENCING JANUARY 1, 1995 MOVED by Mr. Lerner, seconded by Mr. Proto. A roll call vote resulted as follows: Ayes - 15, Noes- 0. RESOLUTION ADOPTED. RESOLVED, by the Board of Representatives of the County of Tompkins, New York as follows: Section 1. The power to authorize the issuance of and to sell $2,000,000 revenue anticipation notes of the County of Tompkins, New York, including renewals thereof, in anticipation of the receipt of State Aid due said County during the fiscal year of said County commencing January 1, 1995, is hereby delegated to the Finance Director, the chief fiscal officer of such County. Such notes shall be of such terms, form and contents, and shall be sold in such manner as may be determined by the Finance Director, consistent with the provisions of the Local Finance Law. Section 2. This resolution shall take effect immediately. SEQR ACTION: TYPE II -15 RESOLUTION NO. 19 - A RESOLUTION AUTHORIZING THE ISSUANCE OF $3,216,150 SERIAL BONDS OF THE COUNTY OF TOMPKINS, NEW YORK, TO PAY THE COST OF VARIOUS CAPITAL PROJECTS IN AND FOR SAID COUNTY MOVED by Mr. Lerner, seconded by Mr. Lane. A roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. BE IT RESOLVED, by the Board of Representatives of the County of Tompkins, New York, as follows: Section 1. For the purpose of paying the cost of the specific objects or purposes and class of object or purpose set forth in Section 2 hereof, there are hereby authorized to be issued $3,216,150 serial bonds of the County of Tompkins, New York, pursuant to the provisions of the Local Finance Law. Section 2. The specific objects or purposes and class of object or purpose to be funded with the proceeds of the serial bonds authorized to be issued pursuant to this bond resolution, the maximum estimated cost, the plan for the financing, including the amount of serial bonds to be issued, and the period of probable usefulness thereof are as follows: a. The purchase and installation of an emergency communication system to be supervised by the Fire Coordinator of and for the County of Tompkins, New York, a specific object or purpose, at a maximum estimated cost of $1,000,000. The plan for the financing thereof is by the issuance of $1,000,000 serial bonds of the $3,216,150 serial bonds of said County authorized to be issued pursuant to this bond resolution. It is hereby further determined that the period of probable usefulness of the aforesaid specific object or a purpose is ten years, pursuant to subdivision 25 of paragraph a of Section 11.00 of the Local Finance Law; b. The purchase and installation of a new computer system for use by various departments of and for the County of Tompkins, New York, a specific object or purpose, at a maximum estimated cost of $760,000. The plan for the financing thereof is by the issuance of $760,000 serial bonds of the $3,216,150 serial bonds of said County authorized to be issued pursuant to this bond resolution. It is hereby further determined that the period of probable usefulness of the aforesaid specific object or purpose is ten 48 February 7, 1995 years, pursuant to subdivision 81(a) of paragraph a of Section 11.00 of the Local Finance Law; c. The purchase and installation of a system for the preparation of a geographical information system for the County of Tompkins, New York, a specific object or purpose, at a maximum estimated cost of $631,150. The plan for the financing thereof is by the issuance of $631,150 serial bonds of the $3,216,150 serial bonds of said County authorized to be issued pursuant to this bond resolution. It is hereby further determined that the period of probable usefulness of the aforesaid specific object or purpose is ten years, pursuant to subdivision 44 of paragraph a of Section 11.00 of the Local Finance Law; d. The reconstruction of various county buildings located throughout and in and for the County of Tompkins, New York, a class of objects or purposes, at a maximum estimated cost of 825,000. The plan for the financing thereof is by the issuance of $825,000 serial bonds of the $3,216,150 serial bonds of said County authorized to be issued pursuant to this bond resolution. It is hereby further determined that the period of probable usefulness of the aforesaid class of objects or purposes is twenty years, pursuant to subdivision 12(a)(1) of paragraph a of Section 11.000 of the Local Finance Law. Section 3. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the County Finance Director, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said County Finance Director, consistent with the provisions of the Local Finance Law. Section 4. The faith and credit of said County of Tompkins, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. There shall annually be levied on all the taxable real property of said County a tax sufficient to pay the principal of an interest on such obligations as the same become due and payable. Section 5. Such bonds shall be in fully registered form and shall be signed in the name of the County of Tompkins, New York, by the manual or facsimile signature of the County Finance Director and a facsimile of the corporate seal shall be imprinted or impressed thereon and attested by the manual or facsimile signature of the County Clerk. Section 6. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the County Finance Director, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of the County; provided, however, that in the exercise of these delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Finance Director applicable to the sale of municipal bonds. The receipt of the County Finance Director shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 7. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the County by the facsimile signature of the County Finance Director and, providing for the manual countersignature of a fiscal agent or of a designated official of the County), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the County Finance Director. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local 49 February 7, 1995 Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the County Finance Director shall determine. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said County is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. The resolution shall constitute a statement of official intent for purpose of Treasury Regulations Sections 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. This resolution, which takes effect immediately, shall be published in full in the Ithaca Journal, which is hereby designated as the official newspaper of such County, for purposes of this bond resolution, together with a notice of the Clerk of the Board of Representatives in substantially the form provided in Section 81.00 of the Local Finance Law. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, said the committee has not met since the last Board meeting. She said the resolution concerning minutes has been placed on the agenda in the form of a policy. She reported on two trips to Albany. She met with officials of other counties at NYSAC (New York State Association of Counties) and Speaker Silver. The first meeting was regarding counties seeking renewal of an additional one -cent sales tax. The outcome of the meeting was that all counties should ban together and ask the State to pass a bill that will continue sales tax for all the counties who wish to continue. She said the committee will act on a resolution at its meeting tomorrow concerning this subject. She said it is not possible to analyze the impact of the proposed State budget. She also reported on a meeting with municipal officials held last week. The purpose of the meeting was to discuss the apportionment of sales tax. She thanked Representatives Lane, Totman, and Kiefer for attending the meeting. She said she would like to have an executive session to discuss contract negotiations. The next committee meeting is tomorrow at noon. RESOLUTION NO. 20 - ADOPTION OF ADMINISTRATIVE POLICY 01-00 - MINUTES OF MEETINGS OF THE BOARD OF REPRESENTATIVES AND ITS COMMITTEES It was MOVED by Mrs. Livesay, seconded by Mr. Evans. Some recommendations were made to the policy and accepted as friendly amendments which have been reflected in the policy. It was MOVED by Ms. Kiefer, seconded by Mr. Proto, to add to the last sentence in 6. a) the following wording: "if it doesn't, the minutes should summarize it". Following a brief discussion, a voice vote resulted as follows: Ayes - 1 (Representative Kiefer), Noes - 14. MOTION LOST. Mr. Joseph MOVED that the paragraph prior to the Clerk's procedure beginning with the word "Finally" be deleted. Following some discussion, Chairman Stein said the Board was doing committee work and referred it to committee. RESOLUTION REFERRED TO COMMITTEE. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following Administrative Policy is hereby adopted: 50 February 7, 1995 01-00 Minutes of Meetings of the Board of Representatives and its Committees SEQR ACTION: TYPE II -21 Report and Appointments from the Public Safety Committee Mr. Meskill, Chairman, said the committee met and discussed a proposed weapons policy. It was the consensus of the committee that it will be in the form of a policy and not a local law. The County Attorney will draft something for next month. The committee also discussed the COPS Ahead Grant. The committee approves the grant as long as it does not mean a stipulation for additional funds. The committee is waiting for the final report from the Sheriff. Appointments It was MOVED by Mr. Meskill, seconded by Mr. Proto, and unanimously adopted by voice vote, to appoint the following people to the E911 Operations Committee: John L. Miller, Tompkins County Fire, Disaster and EMS Coordinator Judson Leonard, West Danby Fire Department Commissioner Thomas Raponi, Brooktondale Fire Department Commissioner Brian H. Wilbur, Ithaca City Fire Chief Kevin Romer, Trumansburg Fire Department, Fire and EMS Chief Waler J. Groman, Dryden Fire Department, Assistant Chief, EMS Timothy Bangs, Bangs Ambulance Inc., President Emery B. Guest, Tompkins County Sheriff William J. Foley, New York State Police Captain, Zone Commander Harlin R. McEwen, Ithaca City Police Chief David J. Wall, Village Police Departments Harry D. Cooper, Cornell University Robert A. Holt, Ithaca College Peter Meskill, Public Safety Committee Louis Withiam, At -Large It was MOVED by Mr. Meskill, seconded by Mr. Lane, and unanimously adopted by voice vote, to appoint the following people to Family Court Advisory Council for terms that expire December 31, 1997: Diana McComb, Department of Social Services Susan E. Cook, At -large Margaret Gwinn, Police Agency It was MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to appoint Marilyn Ray to the Advisory Board on Indigent Representation for a term that expires December 31, 1997. It was MOVED by Mr. Meskill, seconded by Mr. Proto, and unanimously adopted by voice vote, to appoint Emery Guest, Sheriff, and George Dentes, District Attorney, to the Criminal Justice Advisory/Alternatives to Incarceration Board for terms that expire December 31, 1997. It was MOVED by Mr. Meskill, seconded by Mr. Lane, and unanimously adopted by voice vote, to appoint Daryl Avery representing the Sheriff's Depailinent for a term expiring December 31, 1995, and David P. Barnes representing Ithaca City Police to the STOP -DWI Advisory Board for term that expires December 31, 1997. Ms. Kiefer was excused at 8:15 p.m. 51 February 7, 1995 Report and Presentation of Resolution(s) from the Planning, Community Development, and Education Committee Mrs. Schuler, Chair, said the committee met February 1 and the actions taken are reflected on the Board agenda. The next meeting is February 8 and the committee is expecting to take action on resolutions pertaining to the Small Cities funds discussed earlier at the public hearing. RESOLUTION NO. 21 - AUTHORIZATION TO CONTRACT WITH BETTER HOUSING FOR SERVICES RELATED TO HUD SMALL CITIES GRANT FOR TOWN OF ENFIELD MOVED by Mrs. Schuler, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Planning Department has a Small Cities program to assist municipalities with applications and administrative services, and WHEREAS, Better Housing for Tompkins County has played a role with the implementation of these grants through the provision of construction services, and WHEREAS, the Town of Enfield has requested administrative and construction services, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the County Administrator or his designee be authorized to sign an agreement with Better Housing for Tompkins County for an amount not to exceed $42,000 to expire on December 31, 1996, RESOLVED, further, That the Planning Department be credited with $42,000 in revenues from State and Local Government (A8020.2392) and be authorized to spend $42,000 from the Planning Department sub -contracts account (A8020.4491), RESOLVED, further, That no tax dollars shall be used in the implementation of these contracts. SEQR ACTION: TYPE II -15 RESOLUTION NO. 22 - AUTHORIZATION TO CONTRACT WITH BETTER HOUSING FOR COUNTY -WIDE HOMEOWNERSHIP PROGRAM MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has a Small Cities program which obtains grants from the U.S. Department of Housing and Urban Development (HUD) for homeownership assistance, and WHEREAS, Better Housing for Tompkins County (BHTC ) has provided housing counseling and budgeting assistance for clients who utilize the program, and WHEREAS, this arrangement has been satisfactory, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the County Administrator or his designee be authorized to sign an agreement with Better Housing for Tompkins County for an amount not to exceed $32,750 which shall expire on December 31, 1996, RESOLVED, further, That the contract amount be paid from Small Cities sub -contract account (CD8688.4491), through the use of HUD Small Cities funds. SEQR ACTION: TYPE II -15 52 February 7, 1995 RESOLUTION NO. 23 - AUTHORIZATION TO CONTRACT WITH BETTER HOUSING FOR SERVICES RELATED TO HUD SMALL CITIES GRANT FOR TOWN OF GROTON MOVED by Mrs. Schuler, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Planning Department has a Small Cities program to assist municipalities with applications and administrative services, and WHEREAS, Better Housing for Tompkins County has played a role with the implementation of these grants through the provision of construction services, and WHEREAS, the Town of Groton has requested administrative and construction services, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the County Administrator or his designee be authorized to sign an agreement with Better Housing for Tompkins County for an amount not to exceed $42,000 to expire on December 31, 1996, RESOLVED, further, That the Planning Department be credited with $42,000 in revenues from State and Local Government (A8020.2392) and be authorized to spend $42,000 from the Planning Depailinent sub -contracts account (A8020.4491), RESOLVED, further, That no tax dollars shall be used in the implementation of these contracts. SEQR ACTION: TYPE I1-15 Report from the Facilities and Operations Committee Mr. Winch, Chairman, said the committee will meet tomorrow at 3 p.m. for the first time. Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, said the committee met January 25 and discussed the role of the committee in relation to the Facilities and Operations Committee. The committee was given an update on the Brown Road access grant. The committee is scheduling a retreat to set the 1995 agenda. She expects this year to be active and to focus on more policy issues. She announced the Airport will be hosting the Chamber of Commerce's business after-hours program tomorrow. The next meeting is February 15 at noon. RESOLUTION NO. 24 - AMENDMENT TO POLICY FOR PUBLIC NOTICE OF FARE INCREASES AND MAJOR SERVICE REDUCTIONS MOVED by Ms. Blanchard, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County adopted a policy for public notice of fare increases and major service reductions by Resolution No. 291 of 1994 (12/21/94) and desires to revise said policy, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the policy is revised as follows: Add to definition of a Major Services Reduction: In any twelve month period, if the cumulative impacts of small (minor) service reductions exceeds the definition of a Major Service Reduction, then the public process and board approval will be required. 53 SEQR ACTION: TYPE I1-15 February 7, 1995 RESOLUTION NO. 25 - ACCEPTANCE OF FEDERAL SECTION 18 GRANT TO PURCHASE TWO SMALL BUSES - TOMTRAN MOVED by Ms. Blanchard, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County submitted a request for a grant of funds to the New York State Depaitment of Transportation (NYSDOT) (County Resolution No. 159 of 1991, May 7, 1991), pursuant to 49 United States Code Section 5311 for a project to purchase two 25 -passenger buses and related equipment for the Tompkins County TOMTRAN public transportation program, and WHEREAS, the budget for the project is as follows: Federal Section 18 $100,800 New York State 12,600 Tompkins County 12,600 $126,000 WHEREAS, the County share was encumbered in the 1995 TOMTRAN budget, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the Tompkins County Board of Representatives authorizes the County Administrator or designee (Contracts Coordinator) to execute: 1. Any and all agreements between Tompkins County and the State of New York for the above named project; 2. Any and all agreements between Tompkins County and any third party subcontractor necessary to complete the Project; 3. Any Municipality Vendor Contract for the purchase of vehicles and installation of related equipment. RESOLVED, further, That Tompkins County certifies through this resolution that the local share of twelve thousand six hundred dollars ($12,600) as described in the federal Section 18 project application is committed to this project. SEQR ACTION: TYPE II -15 RESOLUTION NO. 26 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) FOR THE REHABILITATION OF A SNOW PLOW AND PURCHASE OF A PASSENGER LIFT FOR THE DISABLED (PART 2) - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, the County has already received and accepted a grant offer from the New York State Department of Transportation (NYSDOT) in the amount of $3,859 being a Part 1 Grant towards the cost of the rehabilitation of an Airport Snow Plow and purchase of a Passenger Lift for the Disabled for use on all Commuter Aircraft, and WHEREAS, the County has now received a Part 2 grant offer from the NYSDOT in the amount of $4,492, and WHEREAS, the budget for the two projects are as follows: 54 DISABLED PASSENGER LIFT FAA Share (90%) NYSDOT Share ( 5%) Local Share ( 5%) Total REHABILITATE SNOW PLOW FAA Share NYSDOT Share Local Share Total (90%) ( 5%) ( 5%) February 7, 1995 Account No. Account No. Account No. Account No. Account No. Account No. Account No. Account No. 5610.4592 $32,225.00 5610.3592 1,790.00 5610.5031 1,790.00 5610.9239 $35,805.00 5610.4592 5610.3592 5610.5031 5610.9239 $118,110.00 6,561.00 6,562.00 $131,233.00 RESOLVED, on recommendation of the Transportation Services Committee, That the NYSDOT Part 2 grant offer in the amount of $4,492 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: TYPE II -15 RESOLUTION NO. 27 - ESTABLISHMENT OF CAPITAL BUDGET FOR PUBLIC TRANSIT IMPROVEMENT PROJECT MOVED by Ms. Blanchard, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the County Finance Director recommends establishing a Capital Budget for the Public Transit Improvement Project, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the following Capital Budget be created: 1. Create a Public Transit Improvement Project Account REVENUES Federal $ 1,766.069 State 209,668 Other Local 297,640 County Interfund Transfer 109,209 TOTAL $ 2,382,586 APPROPRIATIONS - PROJECTS FTA Sec. 9-92 NY -90-X235 FTA Sec. 9-93 NY -90-X267 FTA Sec. 9-93 NY -90-X267 FTA Sec. 9-95 NY -90-X315 FTA Sec. 3-94 NY -90-0285 FTA Sec 18-93 PIN 3798.09.306 TOTAL $ 51,115 30,875 670,000 784,596 720,000 126,000 $ 2,382,586 2. Transfer from the 1995 Capital Budget as follows: Transit Bus Project $ Fare Box Project Congestion Mgmt Buses 63,925 9,500 19,000 $ 92,425 3. Transfer from the 1995 TOMTRAN Operating Budget A5630. as follows: .2720 Encumbered Equipment $ 2,647 55 February 7, 1995 .4425 Contract Services 8,660 .2206 Computer Equipment 603 .2210 Other Equipment 3,240 .2222 Communications Equipment 467 .2231 Vehicles 1,167 SEQR ACTION: TYPE II -15 $ 16,784 Presentation of Resolution from the Governmental Affairs Committee RESOLUTION NO. 28 - AUTHORIZATION TO EXECUTE QUITCLAIM DEEDS - SALE OF FORECLOSURE PROPERTIES AT PUBLIC AUCTION MOVED by Mrs. Livesay, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, by tax foreclosure proceedings, the County acquired certain parcels in the County, and WHEREAS, said properties were sold at public auction on January 27, 1995, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That upon payment in full of the bid price, plus current taxes and filing fees, that the County Administrator be and hereby is authorized to execute quitclaim deeds for all parcels sold at the public auction. SEQR ACTION: TYPE I1-15 Report from the Economic Development Special Committee Ms. Mink, Chair, reported the committee met last week and discussed the tourism program. The committee voted on tourism funds being channeled through one agency and set-aside money for development. The committee meets again February 9 at noon. Negotiations will begin with the Chamber on the contracts expiring in March for the remainder of the year. She spoke about the Advisory Board on Tourism Development's recommendations for tourism programs. Mrs. Livesay asked who the one contract would be with. Ms. Mink said the Chamber of Commerce. Report and Appointments from the Solid Waste Special Committee Mr. Todd, Chairman, said the committee will meet tomorrow at 10:30 a.m. in the Conference Room. He said the Recycling and Solid Waste Center is on schedule and is due to open the first week in March. He stated CRInc. hired Tom Powers, to manage the Facility. Appointments It was MOVED by Mr. Todd, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present, to appoint Sara Shenk as the City of Ithaca elected official representative to the Neighborhood Advisory Committee for the Central Processing Facility for a term that expires December 31, 1997. Report from the Affordable Housing Task Force Ms. Blanchard, Chair, said the report will be complete by February 21. 56 February 7, 1995 Public Information Committee Mr. Evans, Co-chair, said the committee met February 1 and asked Scott Heyman, County Administrator, and Julie Crowell to draft a mission statement. The Committee also requested the Chairman of the Board expand the membership of the committee to include a representative from the Budget Reorganization Advisory Committee, department head, and a County employee. The committee is planning call-in shows this year, as well as three newsletters. There will be no cablecasting of committee meetings. The next meeting is February 28. The committee is looking for ways for feedback on the public information program. Recess Chairman Stein declared recess from 8:48 p.m. to 9:00 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted by voice vote by members present to enter into executive session at 9 p.m. to discuss the contract negotiations and personnel matters. The meeting returned to open session at 9:50 p.m. Adjournment On motion the meeting adjourned at 9:50 p.m. 57 February 16, 1995 Special Board Meeting Called to Order Chairman Stein called the special meeting to order at 4:05 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 12 Representatives (Representative Livesay arrived at 4:08 p.m.); Excused: 3 (Representatives Evans, Joseph, and Mink). RESOLUTION NO. 29 - ADOPTING PROPERTY VALUE AND BUSINESS INCOME PROTECTION PROGRAM MOVED by Mr. Todd, seconded by Ms. Kiefer. Chairman Stein felt a separate meeting was needed due to the large impact it could have on the • County and to hear all discussions. As a new Solid Waste Committee member, he thought the Board should fully understand the legal and financial impacts of the proposed neighborhood protection plan for the Recycling and Solid Waste Center. He explained the material distributed to Board members. He said at the appropriate time he would ask David Squires, Finance Director; Jonathan Wood, Assistant County Attorney; and Thomas Todd, Solid Waste Committee Chairman; to give a summary of the proposal. Mr. Lane requested a copy of the agreement for the DR -7 plan. The DR -7 plan was distributed to Board members. Mr. Todd gave a brief historical overview of compensation plans in Tompkins County regarding solid waste. In 1987, the County by resolution declared its intent to be sensitive to social and economic impacts upon the community in addition to environmental impacts. In 1988 Tompkins County stated its intent of creating a compensation plan and revenues and established a broad outline and criteria for a compensation plan for the proposed DR -7 landfill site. In 1989 there were resolutions about the acceptance of a property value protection plan for the Landstrom Landfill. During the period from 1989 to 1990 there were resolutions to purchase the property at Commercial Avenue and a decision to construct a Recycling and Solid Waste Center at that site. In 1991 there was a letter of agreement with the City of Ithaca that included a compensation plan for lost property value and lost business income. The agreement said the plan was to be developed and endorsed by the Neighborhood Advisory Committee for the Central Processing Facility (NACCPF) and approved by the City of Ithaca and Tompkins County. The County approved an agreement to hire CRInc. for the construction of the Recycling and Solid Waste Center. The construction of the building is nearly completed and due to open in March in 1995. Prior to 1994, he was the liaison to the NACCPF and in 1994 and 1995 Ms. Kiefer was the liaison. In 1993 Ms. Blanchard was the City's liaison to the NACCPF but continued to work with the Committee throughout 1994 and 1995 on the compensation plan. He thanked Henry Vaughan, Dooley Kiefer, Barbara Blanchard and County staff. Mr. Proto asked what the time schedule was for approving the proposal. Chairman Stein said it was his hope to take action at this meeting but the City of Ithaca has stated in their list of demands that no claims for reimbursement could be made until one year after operations have commenced at the Facility. Chairman Stein also said after reading the material it is not necessary to have a plan in place before the Center opens March 6. Chairman Stein allowed the public to speak at this time. 58 February 16, 1995 Henry Vaughan, Chairman of the Neighborhood Advisory Committee for the Central Processing Facility, again thanked the Board and staff for listening to the concerns of the neighborhood. He reiterated the concerns raised by the Committee a year ago: 1. that the Board provide adequate future funding for the maintenance of the facility's cleanliness and outward appearance, 2. that the facility's plans and programs include provisions that expose its operations to constant public scrutiny, and 3. in accordance with the County -City Agreement, that the Board authorize and implement a compensation program that would pay the affected property and business owners for any realized damages resulting from the presence and operation of the facility. He continued speaking about the compensation program. He said although many people involved believe there is a small possibility the County will ever have to pay claims under said program, a possibility exists. For example, if a future Board is facing financial problems, there may be a temptation to cut back maintenance of the new facility, possibly resulting in impacts on the neighborhood and significant claims. He believes the agreement between the City and County, to implement certain specified programs, i.e. compensation program, is the strongest guarantee for the neighborhood of proper operation of the facility. Another key element of the agreement is that an appropriate neighborhood advisory committee be formed and the present NACCPF prepare and recommend a compensation program for approval by the County Board and City of Ithaca. A draft was submitted to the Solid Waste Committee in September 1993 after over a year of work. Since that date, there have been many meetings and drafts debated. If the questions of the NACCPF are resolved, such as the clarity of a recently introduced paragraph on page 7 and a few other unresolved issues, the Committee recommends its approval. Benjamin Nichols, City of Ithaca Mayor, said he received today the proposed resolution and plan. He feels after briefly reviewing the documents, that the City will want to question some of the points addressed before adoption. He said he hopes the Board will not act tonight and that meetings between the City and County are held before action is taken. Catherine Covert, Clerk of the Board, read the following letter submitted by Dick Flaville, President, Tallmadge Tire Service of Ithaca: "Since I am unable to attend today's meeting, please read this statement for me. The property owners on and adjacent to the Elmira Road feel very strongly that a business and property compensation plan is very necessary. A lot of effort has gone into this plan and I feel it is fair, and urge the Board to approve it. Thank you." Chairman Stein asked David Squires, Finance Director, to speak. David Squires said he was asked to review the proposal. However, the proposal he analyzed is not the same as the one mailed with the agenda. His comments pertain to the concept of unlimited liability. He said the plan does not include a geographic designation, which exposes the County to an unlimited and incalculable liability. The County is required to disclose annually on a financial disclosure statement the number of lawsuits pending, and any other financial obligations including pending claims. If the Board adopts a plan without a designated area, it raises questions about financial stability. He recommended if the plan is adopted, to establish a reserve fund as a means of financing anticipated claims. At this time Chairman Stein asked Jonathan Wood, Assistant County Attorney, to speak. 59 February 16, 1995 Jonathan Wood addressed briefly the legality of such a program. He said this is a very gray area, and he does not wish to offer an opinion as to its legality. There is the possibility of a suit. He referred to a 1991 Comptroller's opinion which states that a similar program is not legal and that there is not a court case on point. He said the one important thing to know is it is conceivable to know a citizen can challenge such a program. A court could accept the rationale of the Comptroller's opinion and annul the program. He said he recommends the County move forward with the program after addressing the following concerns he has regarding the agreement: 1. He said the biggest issue is it is inconsistent with the 1991 resolution and all other previous draft agreements. The current plan does not include a committee to be appointed to investigate whether there are any existing negative impacts from the Center and if so, to mitigate them. If this is not successful, the Committee would come to the Board to implement a compensation plan. The current agreement now allows the NACCPF to decide if there is unmitigated negative impacts without coming back to the Board which is not his recommendation. 2. He also said under the current proposal, a committee is empowered to pay County funds. He believes this is illegal under the Charter and Code. The only power an advisory committee has is to recommend. 3. He feels there is a lack of definition of negative impacts in the current plan. In 1991, the resolution discusses at length how the committee will determine what are negative impacts and what would be protected by the compensation plan. He said this process is already underway in the SEQR process through the Environmental Impact Statement that identified negative impacts of the facility. 4. The other issue of concern is the area the program covers. In the current draft all of Tompkins County is covered. He feels the program should be limited to what the County planned to cover in 1991. He said there are three problems with covering all of the County: 1) potential unlimited liability; 2) provides protection to people who did not request it; and 3) the Board did not agree to do it pursuant to the resolution adopted in 1991. He referred to a map distributed by Barbara Blanchard which was identified in the Environmental Impact Statement. His last comment is he feels the role of the NACCPF should be redefined and that the Committee should be more diverse and balanced. Discussion and questions followed. Mrs. Livesay referred to a paragraph in Mr. Wood's memorandum concerning mitigation. She feels it is inconsistent with the resolution the Board adopted. Mr. Wood said the resolution adopts a document entitled "Response of Tompkins County to City of Ithaca Proposals for Modification of Central Processing Facility Project". He explained the four items in paragraph 2 addressed in the document adopted by the Board. Mrs. Livesay said she thought in the discussions pertaining to the document it was felt that the EIS was sufficient for identifying both the impacts and the mitigation followed with the development of a compensation plan. Mr. Wood said generally the EIS does not determine the mitigation or the monitoring of the mitigation. Mr. Heyman, County Administrator, said the EIS did discuss the number of potential impacts and did recommend mitigating measures be instituted into the project as it was being constructed. It did not mention monitoring measures after the fact. He said the central point of discussions is that it would have to be demonstrated that negative impacts actually occurred and could not be mitigated prior to the creation of a compensation plan. He said although the City disagreed, the EIS adopted by the Board concluded that there need not be any negative impact on the people for the Facility. 60 February 16, 1995 Ms. Blanchard commented about a committee committing the County to spend money. She feels that section 3 on page 3 addresses that concern. Her second comment is about the committee structure. She feels there is no distinction between the business protection committee and NACCPF. The third comment is about what comes first. She understood that the County would try to do everything possible to satisfy anyone's complaint before going to a compensation plan. Mrs. Livesay clarified a comment made by Ms. Blanchard about a committee's authority. Mr. Heyman also clarified a point made that County staff cannot spend County funds. He said as long as the money has been budgeted, County staff is authorized to expend the funds and Mr. Wood agreed. Mr. Meskill said he is disappointed that the Board is not looking at the version Jonathan Wood reviewed. He asked why should an advisory committee make a decision about money and conduct investigations. He said he does not oppose creating a protection plan but feels further negotiations with the City are needed. Mr. Lane asked if the 1991 agreement with the City of Ithaca and Tompkins County could be attached to the compensation plan. Mr. Wood said that is difficult because a written contract does not exist. Also, there is nothing in the resolution that this is a settlement of litigation. Mr. Charles Guttman, City of Ithaca Attorney, said he was involved with the negotiations in 1991. He said the City was in the process of making a decision to appeal a court's decision when an agreement was reached between the City of Ithaca and Tompkins County. At that time, the City also decided not to oppose the Department of Environmental Conservation (DEC) siting permit process. Benjamin Nichols, City of Ithaca Mayor, feels that an agreement will be reached with the County. He also feels there is a misinterpretation by the Assistant County Attorney of whether or not this is the time to institute a compensation plan. He said there was no intention the plan would await for a property owner to say he has been harmed. Chairman Stein asked if there was anyone in disagreement with Mr. Nichols. No one responded. Mr. Lane strongly feels that the resolution to be adopted by the Board should list the points by Jonathan Wood and Charles Guttman about the previous negotiations and the agreement in lieu of the litigation. He said he is very concerned that there is not a geographical area identified. Another area of concern is what happens if a property owner decides to make improvements or a new business moves in after the Center is built. He also said the compensation plan for the Center is different than the DR -7 plan. The DR -7 plan included residential properties, whereas the Recycling and Solid Waste Center plan also includes commercial properties which can have more problems. Discussion followed on how the questions and concerns raised this evening would be handled. Ms. Blanchard suggested and the Board concurred that the Assistant County Attorney and the Chief Fiscal County Officer meet with the City Attorney and the City Chief Fiscal Officer along with other officials deemed necessary. Mr. Vaughan said it was suggested by the County to the NACCPF that the geographic area be generalized because it makes it difficult to get mortgages. He said he would clarification. Chairman Stein said instead of answering questions notes will be taken and negotiations will proceed as Ms. Blanchard had suggested. Ms. Kiefer spoke about the geographical area. She said when the NACCPF was doing their work it referred to the 1991 document. While the Committee was discussing the survey required to identify areas impacted it became difficult to pinpoint what the geographic boundaries would be. Due to the cost 61 February 16, 1995 of the survey and the public comments thoroughly identified in the DEIS, the Committee decided to draw up a comprehensive list of possible impacts instead of doing a survey. She agreed with Mr. Vaughan's comments that the Committee did not have a specific area to survey. She referred to the comment made by Mr. Meskill concerning the draft agreement being different than the one the Assistant County Attorney reviewed. Ms. Kiefer said the Assistant County Attorney was on vacation when additional changes were made including the distinction between the NACCPF and the neighborhood protection committee. Chairman Stein distributed an alternative map designating an area of impact. Discussion followed concerning the designation of an area of impact. Concerns were raised about red lining. It was suggested the red lining be defined. Mr. Lerner was excused at 5:30 p.m. Ms. Blanchard said the map she distributed was part of the EIS. Mr. Heyman explained the situation with the NACCPF concerning the direction that the geographical area not include boundaries; it arose from banking officials telling him that designation of a geographic area of impact could make it harder to get a mortgage. Mr. Proto said he is in favor of a compensation plan and agrees with Ms. Kiefer that there are three negotiating parties: Tompkins County, City of Ithaca and business owners. He spoke about the appraisals mentioned in the agreement and is uncomfortable with the County Administrator being involved. He asked if the agreement is approved does it preclude merchants from suing. Mr. Wood said nothing prevents anyone from bringing a lawsuit against the County or anyone else. Mr. Lane said the value of business loss is based on sales, but what about businesses that are not retail, i.e. doctor's office? Ms. Kiefer attempted to answer or clarify certain questions raised by Board members. The first is the concern that the County Administrator is authorized to reject an appraisal as stated on page 6 of the agreement. She said it originally said Tompkins County, but the Committee felt the County Administrator was the appropriate person because he handles the sale of County property. She also addressed the question raised about who pays, i.e. page 9, number 4.c) The County ... should specify who in the County will pay. She also spoke about who would be determining negative impacts. Mr. Meskill and Mr. Lane feel the words "the County" in the agreement should mean "County Board". Mrs. Livesay noted that all this compensation plan does is allow people to "sue" us in a non - adversarial way for things we don't intend to do anyway. She said she was part of the original City/County negotiations, and said they negotiated to be good neighbors and hold people harmless. It was MOVED by Mr. Proto, seconded by Mr. Totman, and unanimously adopted by voice vote by members present, to postpone action on the resolution and direct the appropriate County and City officials as mentioned above to meet and that the Board receive a new draft of the material by February 27 and deliberate on the resolution and agreement on March 7. Benjamin Nichols said he understands the County Board's feelings with protecting taxpayers' money. He feels that it is inevitable for the Board to be biased with spending taxpayers money and that is why he feels there was a procedure attempting to be set up that allows a neutral body with representatives from the County and City and one at -large member to make the decisions. He is concerned that a more elaborate procedure is being suggested than is necessary. 62 February 16, 1995 Adi ournment On motion, the meeting adjourned at 6:06 p.m. 63 February 21, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 12 Representatives; Excused: 3 (Representatives Evans, Joseph and Totman). Representative Todd was excused at 7:10 p.m. Approval of Minutes Chairman Stein advanced this item to the end of the agenda. Privilege of the Floor by Board Members Mr. Meskill, District No. 15 Representative, extended happy "80th" birthday wishes to Russ Patterson, who maintains the recycling drop-off center in Caroline. Mrs. Schuler, District No. 4 Representative, announced there will be a Rave on February 25 at the State Theater to benefit the Alcoholism Council of Tompkins County. She also stated Dewitt Historical Society will be sponsoring the Tompkins County History Follies in May. Mr. Lerner, District No. 1 Representative, apologized for walking out of the February 16 Board Meeting. He said he was ill. Mr. Lane, District No. 14 Representative, reported he attended the NYSAC (New York State Association of Counties) Conference held last week and felt it was a very enlightening and educational experience. He said he appreciated the chance to hear from the Senate, Assembly, and Governor Pataki. Mrs. Livesay, District No. 11 Representative, said she attended the NYSAC Conference also. She reported on the Medicaid cost containment report that was done by NYSAC. She said the report contained comparisons of New York State and its counties with other states and counties. She said the report shows that Tompkins County fell consistently in the next to cheapest area in the State. Mrs. Livesay said copies of the report will be available in the Board office. Mr. Stein explained what NYSAC is, and stated counties across the State are expressing concern with the Governor's proposed budget, primarily with where the cuts are and the promises of savings granted to balance those cuts. There is concern that proposed savings will not materialize. He stated there were statements made at the NYSAC Conference that the State Legislature has every intention of adopting the budget by April 1. There were also many statements made by public officials that the budget cuts and the tax savings at the State level will not be taken from counties. Mr. Stein said he does not believe this is possible. If there are savings at the State level and increases in taxes at the local level, it balances out and there really is no savings. He urged all Representatives on the Board interested about the State budget to express their concerns to their State representatives. Mr. Stein said he is trying to arrange a time when State Representatives Kuhl, Luster, and Seward can come and meet with the Board to discuss the State budget. He will keep the Board informed as to if and when this can be scheduled. 64 February 21, 1995 Mrs. Livesay, District No. 11 Representative, stated it is important for the Board and the public to understand that some of the possible cuts include the increased payment for Medicaid the County expected to get. The argument is that we will realize the difference from the savings from the cuts to the Medicaid program. She said the State is also proposing not to make the expected payments to the Handicapped Children's Program. If this does happen, this will bring the County's budget out of balance. Mr. Stein stated the Budget the County approved may be impacted by actions in the State budget, and therefore, the Board may have to come back and reduce the adopted budget. Ms. Mink, District No. 5 Representative, stated the resolution placed on member's desks this evening entitled Approving Recommendation of the Leadership Council for a Long Range Planning Process for Tompkins County Government will not be added to the agenda. She stated the content of the resolution is much more prescriptive than intended, and that a revised resolution will be submitted to the Board at an upcoming meeting. Ms. Kiefer, District No. 10 Representative, brought to the Board's attention something she heard on the radio from Carl McCall, State Comptroller, who stated that the Governor's proposed budget has 3/4 of a billion dollars in one shot revenues, including $250 million borrowed from the Pension Fund. She said it is her recollection that this Board went on record as saying this type of thing is not a good idea and that money that has been borrowed in the past should be paid back. Chairman Stein said that the State Comptroller does not support this action, and intends to bring suit on this item. Mr. Todd, District No. 6 Representative, stated he also heard the above newscast on the radio. He said the Pension Fund is public employees' money, and in the past there has been $1.3 million borrowed by the State from the Worker's Compensation Fund and that money is still a debit out to the State that doesn't gather any interest. This is why worker's compensation payments are high. Addition of Resolution(s) to the Agenda There were no resolutions to be added to the agenda. Withdrawal of Resolution(s) from the Agenda There were no resolutions to be withdrawn from the agenda. Affirmation of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the following resolution with final committee action being affirmed: CA007-95 - Approval of Circuit Rider Contract with Village of Lansing Chairman's Report and Appointments Chairman Stein reported there will be a blood pressure clinic held on Thursday, February 23 at 9 a.m. in the Old Jail Conference Room. He stated he would like the Board to convene this evening in executive session about specific individuals' right to a fair trial. Chairman's Appointments 65 February 21, 1995 Tompkins County Area Development - Barbara Mink James Hanson, ex -officio Local Advisory Board of Assessment Review Villages: Cayuga Heights - Dooley Kiefer Dryden - Michael Lane Freeville - Michael Lane Groton - George Totman Lansing - Dooley Kiefer, Thomas Todd Trumansburg - Peter Meskill Towns: Caroline and Danby - Frank Proto Newfield - Daniel Winch Groton - George Totman Dryden - Michael Lane Ithaca - Dooley Kiefer, Beverly Livesay, and Tim Joseph Lansing - Thomas Todd Enfield - Peter Meskill City of Ithaca: Nancy Schuler, Barbara Blanchard Chamber of Commerce Board of Directors - Stuart Stein Barbara Mink, Alternate Extension Service - Frank Proto Charles Evans, Alternate Finger Lakes Association - Barbara Mink, Alternate Rural Affairs Committee - Paul Bonaparte -Krogh Airport Master Plan Technical Advisory Committee - Nancy Schuler, Board of Representatives Ithaca Metropolitan Planning Organization - Stuart Stein Barbara Mink, Alternate Charter Review Committee - Charles Evans Thomas Todd Dooley Kiefer Tim Joseph Report from the County Administrator Mr. Heyman reported on highlights from the NYSAC Conference concerning the State budget. He stated the proposed budget includes the following proposed cuts: Highway aid being cut by $60,000, aid to Probation being cut from 39 to approximately 34 percent, and cuts to local mental health aid. Cuts to local mental health aid will not directly affect the Tompkins County Mental Health Depaitment; however, cuts will affect agencies the Tompkins County Mental Health Department contracts with. There are also proposed cuts to the Education of Handicapped Children from 69.5 percent of State funding to 59 percent. This will affect the 1995 County Budget by $600,000. The Lombardi long-term care program is proposed to be eliminated. The Office for the Aging, the Youth Bureau, and the Public Library will be held harmless; there will be no cuts or increases. He said the details relating to Social Services are not very clear at this point, but in Social Services other than Medicaid there are reductions in payments to individuals, which will save the County and State money. There are also increase in the 66 February 21, 1995 Income Disregard that will offset that savings. The State is expecting the savings and cuts to balance out at the County level, but the towns and school districts are expected to be impacted. Report from the County Attorney Mr. Theisen reported the Biggs A cases are pending, and that the motions have been received but no date has been set to hear the argument of those motions. Mr. Meskill asked if and when individual Board members will be removed from the lawsuits. Mr. Theisen said he does not know, but this issue is included in the current pending motion. Report from the County Finance Director Mr. Squires had no report. Report, Presentation of Resolution(s) and Appointments from the Solid Waste Committee Mr. Todd, Chairman, reported the Recycling and Solid Waste Center is scheduled to open on March 6. He commented on the special Board meeting held February 16 concerning the compensation plan proposed by the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility. He said the meeting was difficult but necessary. Mr. Todd said Jonathan Wood, Assistant County Attorney, met with the City of Ithaca Attorney last week and went through the list of things that should be discussed. RESOLUTION NO. 30 - AUTHORIZATION TO EXECUTE CONTRACT - ROADSIDE CLEANUP - CHALLENGE INDUSTRIES MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Solid Waste Committee, That Challenge Industries be awarded a contract for roadside litter cleanup of garbage along Hillview Road and Michigan Hollow Road in the vicinity of the Hillview Transfer Station and the entry way for the Recycling and Solid Waste Center on Commercial Avenue, RESOLVED, further, That the County Finance Director be authorized to transfer the funds needed in the amount of $10,176 from 1994 CL8160.4442's encumbered money. SEQR ACTION: EXEMPT - 15 Appointment It was MOVED by Mr. Todd, seconded by Mrs. Livesay, and unanimously adopted by voice vote by members present, to appoint Brian Caldwell to the Hillview Road Landfill Citizens Advisory Committee as the Neighborhood representative for a term expiring December 31, 1997. It was MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to appoint Rebecca Landenberger and Kenneth Christianson to the Solid Waste Advisory Committee as At -large representatives with terms expiring December 31, 1997. Report from the Economic Development Committee Ms. Mink, Chair, reported the Committee met last week and is preparing to sign a new contract with agencies promoting tourism. The Committee approved grant allocations for the Advisory Board on Tourism Development and the Finger Lakes Association. Ms. Mink reported there are efforts underway 67 February 21, 1995 to form a gateway for Job Training efforts in Tompkins County. Michael Stamm, Tompkins County Area Development President, will be coordinating that effort. She reported there is a possibility that the JTPA administrative work will be coming back to Tompkins County from Broome County. The Committee will meet again on March 2. Report and Presentation of Resolution(s) from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee met February 8, and much of the Committee's business is reflected on the agenda. At that meeting the Committee had discussion on the reorganization of the Planning Board, and received a presentation from George Totman on this subject. The Committee endorsed the creation of a Planning Advisory Committee and a Planning Federation. She reported the Committee discussed strategic Planning for the Tompkins County Public Library. The Committee also received an update from the Planning Commissioner on the land policy. Mrs. Schuler announced the League of Women Voters have updated their guide to local government and it is available at the Chamber of Commerce and two local bookstores for $4. RESOLUTION NO. 31 - APPROPRIATING $19,717 FROM THE CONTINGENCY FUND TO THE TOMPKINS COUNTY PUBLIC LIBRARY MOVED by Mrs. Schuler, seconded by Ms. Mink. It was MOVED by Mr. Lane, seconded by Mr. Winch, to amend the figure in the resolution to be $13,500 (the cost for the staffing needed and half of the amount requested for materials). A roll call vote resulted as follows on the amendment: Ayes - 5 (Representatives Blanchard, Lane, Meskill, Mink and Winch); Noes - 7 (Representatives Kiefer, Lerner, Livesay, Proto, Schuler, Stein and Todd); Excused - 3 (Representatives Evans, Joseph and Totman). MOTION FAILED. A roll call vote on the original resolution resulted as follows: Ayes - 9, Noes - 3 (Representatives Meskill, Todd and Winch); Excused - 3 (Representatives Evans, Joseph and Totman). RESOLUTION ADOPTED. WHEREAS, in August, 1994, the Tompkins County Public Library submitted a 1995 budget proposal which met the fiscal target, and WHEREAS, this budget proposal reflects the fact that the Tompkins County Public Library eliminated $24,700 of needed expenditures in order to meet its fiscal target, with the expectation that it would seek this funding from private sources, and WHEREAS, the Tompkins County Public Library also budgeted health insurance at a zero percent increase, which was an allowable action, in order to meet its fiscal target, and WHEREAS, these two actions made it unnecessary to submit a special request to maintain current services, and WHEREAS, the submitted budget of the Tompkins County Public Library was subsequently reduced by $19, 717 by the Tompkins County Board of Representatives on the assumption that health insurance was over -budgeted, and WHEREAS, this action leaves the Tompkins County Public Library with a $19,717 deficit, which it is unlikely to make up with other sources, and WHEREAS, if this funding is restored, the Tompkins County Public Library will be able to reinstate funding for audio-visual purchases (including books on tape, CD's, videos and audio -cassettes) for both children and adults; and will restore staff hours at circulation and reference, which will result in better service for the citizens of Tompkins County, and WHEREAS, this restoration will help achieve exemplary library service in Tompkins County, which is a goal of the Library Board of Trustees, and WHEREAS, this request for an appropriation of $19,717 has been approved by the Tompkins County Public Library Board of Trustees on January 24, 1994, now therefore be it 68 February 21, 1995 RESOLVED, on recommendation of the Planning, Community Development and Education and Budget and Fiscal Policy Committees, That the Finance Director is hereby directed to appropriate $19,717 from the contingency fund to the Tompkins County Public Library, RESOLVED, further, That these funds do not affect the 1996 Fiscal Target. SEQR ACTION: TYPE 11-15 RESOLUTION NO. 32 - REAPPROPRIATION OF 1994/1995 BUDGETS FOR THE ITHACA- TOMPKINS COUNTY TRANSPORTATION COUNCIL MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County serves as the host for the Ithaca -Tompkins County Transportation Council, the Metropolitan Planning Organization for the Ithaca -Tompkins County area, and WHEREAS, the County has a contract with the New York State Department of Transportation to provide funding for the Ithaca -Tompkins County Transportation Council through grants provided by the Federal Highway Administration and Federal Transit Administration, and WHEREAS, the Ithaca -Tompkins County Transportation Council has grant authorizations for its 1994/1995 fiscal year, beginning April 1, 1994 and ending March 31, 1995, in the amounts of $151,024 from the Federal Highway Administration and $63,283 from the Federal Transit Administration and has access to all previous year Federal Transit Administration grants until the funds are depleted, and WHEREAS, it is now necessary to reappropriate the remainder of the Ithaca -Tompkins County Transportation Council's authorized 1994/1995 funds for the period from January 1, 1995 through March 31, 1995, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the budgets for the Ithaca -Tompkins County Transportation Council, as presented in "ATTACHMENT A" to this resolution, be added to the 1995 Tompkins County budget and that the County Finance Director be authorized to expend such funds for the period from January 1, 1995 through March 31, 1995. SEQR ACTION: TYPE I1-15 69 1/1/95 CODE DESCRIPTION Ithaca -Tompkins County Transportation Council 1994/1995 Operating Budgets Phase 11 FHWA (94/95) FTA (94/95) A8674 TOTALS A8675 i?es. No, 39 "ATTACHMENT A" FTA (93/94) A8673 two FTA (92/93) A8671 Revenues: 4959 Federal Aid $ 138,912 112,257 $ 9,790 $ 14,425 $ 2,440.31 Expenses: 1295 Director $ 11,705 7,464 $ 1,801 $ 0 $ 2,440.31 1513 Acct. Clerk/Typist 4,440 4,270 170 0 1676 Trans. Analyst 6,902 6,371 531 0 0.00 Personnel Subtotal 23,047 18,105 2,501 $ 0 $ 2,440.31 8810 Retirement 461 411 50 $ 8830 Social Security 1,712 1,526 187 8840 Workers' Compensation 32 29 4 8860 Health insurance 661 602 59 8870 Unemployment Insurance 135 120 15 Fringe Subtotal 3,002 2,687 316 $ 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 2206 Computer Hardware $ - 17,000 17,000 0 $ 0 $ 2210 2212 a Other Equipment 14,165 9,055 0 Furniture & Fixtures 5,000 2,996 0 2230 Computer Software 4,500 0 Equipment Subtotal ` 40,665 29,051 $ 0 $ 5,110 2,004 4,500 11,614 0.00 0.00 0.00 0.00 0.00 4302 Office Supplies $ 5,360 5,360 0 $ 0 4330 Printing 7,677 6,027 278 4332 Books/Publications 668 589 0 4402 Legal Advertising 750 699 0 1,372 79 51 0.00 0.00 0.00 0.00 4412 4414' Travel/Training Local Milage 4,500 850 500 4,500 762 425 0 0 0 0 0.00 98 761 4424 Equipment Rental= - , 4,500 ' 4,000 0 500 4432 Rent 9,348 9,348 0 0 4442 Professional Service Fees 31,000 25,000 61000 0 4447 Printing Services 100 100 0 0 4452 Postage 1,600 1,600 0 0 4472 4905 Telephone Centrally Distributed Items 2,10 3,245 2,379 Miscellaneous Subtotal 72,199 62,414 500 6,974 366 0.00 2,811 0.00 TOTAL $ 138,912 $' 112,257 $ 9,790 $ 14,425 2,440.31 S66t `IZ klUn.zg33 February 21, 1995 RESOLUTION NO. 33 - REAPPROPRIATION OF HUD SMALL CITIES FUNDS MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has a HUD Small Cities CDBG program which provides first- time homeownership assistance to low-income households in the County, and WHEREAS, funds remain in the grant for this purpose, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the County be authorized to appropriate and spend the following funds from this grant, allocated as follows: .4989 HUD Rehabilitation Grant $ 408,707.78 Revenues 408,707.78 .1243 Commissioner of Planning 4,000.85 .1671 Secretary 1,000.00 .1717 Comm/Ed Specialist 4,195.99 .2213 File Cabinets 226.00 .4302 Office Supplies 48.20 .4330 Printing 101.63 .4402 Legal Advertising 104.68 .4412 Travel/Training 994.19 .4442 Professional Service Fees 6,925.00 .4452 Postage 668.00 .4472 Telephone 250.00 .4491 Sub -contracts 389,007.21 .8810 Retirement 428.00 .8830 Social Security 625.02 .8840 Worker's Compensation 69.00 .8870 Unemployment Insurance 69.00 Expense $ 408,707.78 RESOLVED, further, That the County Finance Director is authorized to expend funds as budgeted above. SERQ ACTION: TYPE II -15 Report, Presentation of Resolution(s) and Appointments from the Human Services Committee Mrs. Livesay, Vice Chair, had no report. RESOLUTION NO. 34 - AUTHORIZATION TO CONTRACT FOR MEDICAL TRANSPORTATION SERVICES - DEPARTMENT OF SOCIAL SERVICES (DSS) MOVED by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. Mr. Proto asked that this action be publicized. Ms. Kiefer asked for information about Moon and Burkart. WHEREAS, the Department of Social Services is responsible for paying for transportation services provided to eligible Medicaid recipients to obtain necessary medical care and services, and 71 February 21, 1995 WHEREAS, the Special Task Force on Medicaid Transportation has recommended that the Department take advantage of low-cost transportation proposals which have come to light as part of their study, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the County Administrator, or his designee, execute contracts between the Department of Social Services and the following transportation providers: Airline Limousine Services Mary A. Moon & Thomas E. Burkart RESOLVED, further, That no additional monies are needed for these contracts during 1995. SEQR ACTION: TYPE II -15 Appointment It was MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote by members present, to appoint Mary Ellen Bossack to the Tompkins County Youth Board as the Town of Dryden representative for a term expiring December 31, 1997. Report and Appointments from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported 1995 budget reorganization is getting underway. He stated the budget reorganization task forces have been created, and encouraged Board members who want to attend task force meetings to do so. He said Kathleen Drew, Secretary to the County Administrator, has information on meeting times. Mr. Lerner reported on the potential impact the Governor's proposed budget may have on Tompkins County. He said he has been working with Scott Heyman, County Administrator, to make sure County department heads are aware of what the particular impacts may be on depai tiuents. Appointments It was MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to appoint Peter Penniman and Joseph Jenlinski to fill two vacancies on the Budget Reorganization Advisory Committee for the remainder of the Committee's term. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met February 8 and discussed how the Committee is going to organize the several tasks the Committee has to deal with in 1995. She asked all Committee Chairs to keep in mind that when they would like to have comments made to the legislature or the Governor, to refer those matters to the Governmental Affairs Committee. There are two task forces proceeding out of intergovernmental interests: Mr. Lane will be heading up a task force on the Solid Waste Fee billing, and Mr. Totman will be handling issues raised relating to the GIS addressing. Mrs. Livesay reported the Committee will be proceeding with revising the Ethics Code, and that Henry Theisen, County Attorney, is gathering information at this time. There was some discussion concerning Charter and Code changes, and what role the Committee would play in relation to the Charter Review Committee. The Governmental Affairs Committee will continue to review routine changes, and the Charter Review Committee will review particular defined areas. The Committee will be meeting the second Monday of each month at 3 p.m. in the Old Jail Conference Room except July and August when it will meet the first and third Monday. The Committee heard a report on the foreclosure auction, and the Personnel Commissioner brought to the attention of the Committee whether employees at TC3, Public Library, and school districts should be given the discounted civil service exam fee as County employees are given. The Committee made the following appointments to the Department of Motor Vehicle Task Force: Timothy Lee Hodge - at -large 72 February 21, 1995 Sally Hoyt - insurance company representative; David Banfield (alternate) James Niefer - at large Diedrich Willers - automobile dealer representative Cheryl Caister - STOP -DWI representative Aurora Valenti - County Clerk Penelope McGuire - Motor Vehicle Supervisor Coral McLaren - DMV employee Kathy West - County Administration Beverly Livesay - Governmental Affairs Committee representative; Charles Evans (alternate) The first meeting of the Task Force will be February 22 at 2 p.m. in the Courthouse Conference Room. The next Governmental Affairs Committee meeting will March 13. Ms. Kiefer asked if personnel items will be handled this year by the entire committee rather that first by a personnel subcommittee. Mrs. Livesay said yes. Representative Todd was excused from the meeting at 7:10 p.m. RESOLUTION NO. 35 - AUTHORIZATION TO EXTEND RURAL YOUTH SERVICE WORKER POSITION - YOUTH BUREAU MOVED by Mrs. Livesay, seconded by Ms. Blanchard. It was MOVED by Mr. Lane, seconded by Mr. Proto, to refer this resolution back to the Planning, Community Development and Education Committee. Mrs. Livesay asked Mr. Lane if he would be willing to withdraw his motion to allow further discussion on the main motion. Mr. Lane withdrew his motion to refer, with Mr. Proto withdrawing his second as well. Following a lengthy discussion relating to Mr. Meskill's objection of extending the position, it was MOVED by Mrs. Livesay, seconded by Mr. Proto, to amend the resolution by changing the date to March 31, 1995, and in the meantime further information be provided to the Committee. Mrs. Livesay said the Governmental Affairs Committee is trying to clarify which personnel motions should only go to program committees. A roll call vote on the amendment resulted as follows: Ayes - 6 (Representatives Blanchard, Lane, Livesay, Meskill, Proto and Schuler); Noes - 5 (Representatives Kiefer, Lerner, Mink, Stein and Winch); Excused - 4 (Representatives Evans, Joseph, Todd and Totman). MOTION FAILED (required eight votes). A voice vote on the original resolution resulted as follows: Ayes - 10, Noes - 1 (Representative Meskill); Excused - 4 (Representatives Evans, Joseph, Todd and Totman). RESOLUTION ADOPTED. WHEREAS, the Youth Bureau temporarily created the Rural Youth Services Worker position effective June 21, 1994 through February 28, 1995, and WHEREAS, the Youth Bureau has found the need to extend one position through April 30, 1995, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That one position of Rural Youth Services Worker (07/680), labor grade G(7), competitive class be extended temporarily through April 30, 1995. SEQR ACTION: TYPE II -15 RESOLUTION NO. 36 - REAFFIRMING BOARD OF REPRESENTATIVES SUPPORT OF AMENDMENT OF THE CIVIL SERVICE LAW IN RELATION TO APPOINTMENT OR PROMOTIONS MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. Ms. Kiefer asked that the resolution being reaffirmed be identified as to number and date. 73 February 21, 1995 WHEREAS, the New York State Constitution requires appointments and promotions in the Civil Service of the State of New York and all political subdivisions thereof be made according to merit and fitness by competitive examination as much as practicable, and WHEREAS, under current Civil Service Law, appointment to a position in the competitive class off an eligible list is restricted to selecting one of the three persons ("Rule of Three") standing highest on an eligible list who is willing to accept such appointment, and WHEREAS, no selection method is mandated from an eligible list comprised of less than three persons, and WHEREAS, the Tompkins County Board of Representatives by Resolution No. 82 of 1994 urged passage of legislation amending the Civil Service Law to increase selection from one of three persons to one of ten persons standing highest on the eligible list will provide a greater pool of qualified applicants, thereby enhancing the selection process, and WHEREAS, selection from the top ten on the eligible list emphasizes the mandatory probation period which more accurately measures the ability of an individual to perform job duties and responsibilities, placing a greater emphasis on the individual's job performance rather than on exam score, and WHEREAS, this resolution will in no way effect an appointment from an existing promotional list, which will remain with the current "Rule of Three", now therefore be it RESOLVED, on recommendation of Governmental Affairs Committee, That the County of Tompkins reaffirms the support urging the State Legislature to pass such legislation in this session, RESOLVED, further, That the County of Tompkins goes on record urging the State Legislature to further amend Civil Service Law to state that appointment from an eligible list to a position in the competitive class may also be made in those instances where an eligible list contains fewer than ten persons but at least three, RESOLVED, further, That copies of this resolution be submitted to Governor George Pataki, the New York State Department of Civil Service, Senate Majority Leader Bruno, Senator Seward, Senator Kuhl, Speaker of the Assembly Silver, Assemblyman Luster, Governmental Employees Committee Chair, as well as all others deemed necessary and proper. SEQR ACTION: TYPE II -15 RESOLUTION NO. 37 - ADOPTION OF REVISED ADMINISTRATIVE POLICY 01-22 - RISK MANAGEMENT AND SAFETY MOVED by Mrs. Livesay, seconded by Mr. Lerner. Mr. Proto asked if Section B. Indoor Air Quality (IAQ) and Comfort could be construed that the County is putting this in place because of the lawsuits filed against the County. Mr. Theisen, County Attorney, stated he does not see this policy as having an impact on the pending lawsuits. A voice vote resulted as follows: Ayes - 11, Noes 0, Excused - 4 (Representatives Evans, Joseph, Todd and Totman). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following revised Administrative Policy is hereby adopted: 01-22 Risk Management and Safety SEQR ACTION: TYPE 11-21 RESOLUTION NO. 38 - RESOLUTION IN SUPPORT OF THE OMNIBUS AMENDMENT TO STATE LAW TO ALLOW FLEXIBILITY TO COUNTIES IN THE IMPOSITION OF LOCAL SALES AND USE TAXES MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. 74 February 21, 1995 WHEREAS, New York State Counties have been placed under severe fiscal pressure due to the growth of state mandates such as Medicaid, welfare, and pre-school programs for children with disabilities, and WHEREAS, county lawmakers have little control over their budgets and even with consolidation and local cost cutting measures the tremendous rate of growth of these mandated programs has left few alternatives, and WHEREAS, many counties have increased their sales tax rate to offset the size of real property tax increases, and WHEREAS, 21 counties to date have been forced to seek special State legislation to allow them to increase their sales tax rates above the current three (3) percent statutory ceiling, and WHEREAS, in 20 of these counties the authorization to impose a sales tax rate of above three (3) percent will expire in calendar year 1995, and WHEREAS, counties have found it increasingly difficult to have this issue addressed by the State Legislature (on a case by case basis), and WHEREAS, the New York State Association of Counties (NYSAC) has recommended that all counties support an Omnibus amendment to State Law which will empower counties to increase or decrease sales tax rates, and WHEREAS, such an Omnibus action would reduce waste and redundancy in local government effort and State response for now and in the future, and WHEREAS, Tompkins County believes that it should be "Home Rule" authority to let these fiscal decisions be made at the local level and not require individual State legislative approval, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That Tompkins County joins the efforts of the New York State Association of Counties to seek an Omnibus amendment to the State Tax law on behalf of all counties in New York which will empower them to have the flexibility to consider sales tax rate increases or decreases above three (3) percent, based upon local law or resolution, RESOLVED, further, That Tompkins County calls upon its delegation in the New York State Assembly and Senate to support this proposed Omnibus amendment to Section 1210 of the Tax Law on behalf of Tompkins County, RESOLVED, further, That it is the specific intent of this resolution that all counties which currently have authority to increase sales tax rates above three (3) percent be allowed to continue that authority in the same manner as currently provided for in State Law for a period of time as determined by said county, RESOLVED, further, That any county that does not currently have authority to increase their sales tax over three (3) percent be allowed to do so by local law, or resolution, RESOLVED, further, That Tompkins County supports an amendment to Section 1210 of the State Tax Law as follows: "Not withstanding any other provision of law, any county currently authorized and empowered to adopt a sales tax in excess of three (3) percent as provided for herein, may by local law or resolution, re -impose and distribute said amounts in the same manner as currently provided for by law for a period of time as said local law, or resolution may provide. Any county not previously authorized and empowered to impose a sales tax up to four (4) percent is hereby authorized and empowered to adopt a local law, or resolution to increase its sales tax in increments of one-quarter percent up to a maximum of four (4) percent. Not withstanding the foregoing, any county may by local law or resolution reduce their sales tax by increments of one-quarter percent", 75 February 21, 1995 RESOLVED, further, That Tompkins County does hereby request that the State of New York amend 1210 of the State Tax Law as provided above, RESOLVED, further, That Tompkins County supports amendments to any current State law which may be required to give full force and effect to this resolution and the specific amendment to Section 1210 of the State Tax Law, RESOLVED, further, That certified copes of this resolution be sent to the Governor George E. Pataki, New York State Senators James L. Seward and John R. Kuhl Jr., New York State Assemblyman Martin Luster, New York State Association of Counties, and the County Legislators and Supervisors Association of New York State SEQR ACTION: TYPE II -15 RESOLUTION NO. 39 - RESOLUTION URGING GOVERNOR AND ELECTED STATE REPRESENTATIVES TO SUPPORT THE FUNCTIONS AND SERVICES OF THE NEW YORK STATE COMMISSION ON CABLE TELEVISION MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, for many years, New York State government has sponsored the New York State Commission on Cable Television which oversees cable television operators across the State, and WHEREAS, the New York State Commission of Cable Television provides technical assistance to communities by providing information and materials with respect to the rapidly changing field of cable television, and WHEREAS, the New York State Commission on Cable Television assists municipalities in negotiating and preparing cable television franchise agreements and enforces certain minimum technical and safety standards for cable television operation reliability and reasonable costs, and WHEREAS, most funding for the New York State Commission on Cable Television does not come from the general tax levy, but rather from fees paid on revenues of cable television operators, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Tompkins County Board of Representatives supports continuation of these functions and services of the New York State Commission on Cable Television and calls upon Governor George Pataki, Senators James Seward and John Kuhl, Assemblyman Martin Luster, and the other members of the legislature to continue support for the functions and services of this State Agency, RESOLVED, further, That the Clerk of the Board of Representatives is directed to transmit copies of these resolutions to the Governor and our State Representatives. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) and Appointments by the Public Safety Committee Mr. Meskill, Chairman, had no report. However, he stated he will be inviting the Fiscal Manager for the Sheriff's Department to the next Committee meeting. RESOLUTION NO. 40 - AUTHORIZATION TO EXECUTE FIVE YEAR AGREEMENT WITH STATE OF NEW YORK FOR COURT SECURITY - SHERIFF'S DEPARTMENT MOVED by Mr. Meskill, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. 76 February 21, 1995 WHEREAS, pursuant to County Law, Section 650, and Judiciary Law, Sections 39 and 403, the Sheriff is required to perform the duties prescribed by law as an officer of the court and conservator of the peace within Tompkins County, and WHEREAS, Judiciary Law, Section 39 indicates that in the event that the County ceases to provide any such services, the State shall determine the value of the services and may withhold such value from monies due and payable to Tompkins County, and WHEREAS, the County maintains separate annual agreements with the State of New York for the reimbursement of costs associated with the Court Security function, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the County Administrator is directed to execute an agreement with New York State for Court Security Services from April 1, 1994 through March 31, 1999. SEQR ACTION: TYPE II -15 Appointment It was MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to appoint Roger Rector to the Criminal Justice Advisory/Alternatives to Incarceration Board as a Town Justice representative for a term expiring December 31, 1995. It was MOVED by Mr. Meskill, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to appoint Linda Uzmann to the Fire, Disaster and EMS Advisory Board as the Town of Danby representative for a term expiring December 31, 1997. Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, reminded the Board that the Committee will continue to periodically give status reports on Capital projects. He stated at the next Committee meeting the Committee will deal mostly with setting priorities for those departments that report to this Committee. He expects the Committee to have some goals of their own and those will be discussed at the same time. Mr. Winch stated that he and Barbara Blanchard, Chair of the Transportation Services Committee, are committed to try to keep each other abreast of the activities in their areas of responsibility because of the amount of overlapping responsibilities between the two committees. Without objection, Mr. Winch moved and Ms. Kiefer seconded Resolution Nos. 41-48 as a group. RESOLUTION NO. 41 - CORRECTION OF TAX ROLL-GROTON (PILAT) MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed an error has been made in the 1995 Tax Roll for the Town of Groton; namely Parcel 1-2-10, assessed to M. Pilat had a relevied Village tax of $590.66 erroneously added, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the Tax Roll be corrected and the Groton Tax Collector is directed to issue a corrected tax bill excluding the erroneous amount, RESOLVED, further, That the Village of Groton be charged back the amount of $590.66. SEQR ACTION: EXEMPT -2 RESOLUTION NO. 42 - CORRECTION OF TAX ROLL-DRYDEN (REED) 77 February 21, 1995 MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed an error has been made in the 1995 Tax Roll for the Town of Dryden; namely Parcel 57-1-7, assessed to Alton Reed was erroneously charged with the entire parcel within Turkey Hill Water and Sewer Districts when only 26.8 acres were actually in the Districts, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the sewer charges be changed to $5,471.29 and the water charges be changed to $1,966.98, RESOLVED, further, That the Dryden Tax Collector is directed to issue a corrected tax bill, RESOLVED, further, That the amount of $9,360.84 be charged back to the Town of Dryden. SEQR ACTION: EXEMPT -2 RESOLUTION NO. 43 - CORRECTION OF TAX ROLL-GROTON (WALPOLE) MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed an error has been made in the 1995 Tax Roll for the Town of Groton; namely Parcel 1-2-20 assessed to Robert Walpole had a relevied Village tax of $590.66 omitted therefrom, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the Tax Roll be corrected and the Groton Tax Collector is directed to issue a corrected tax bill including the omitted amount, RESOLVED, further, That the Village of Groton be credited with the amount of $590.66. SEQR ACTION: EXEMPT -2 RESOLUTION NO. 44 - CORRECTION OF TAX ROLL -LANSING (WARREN) MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed an error has been made in the 1995 Tax Roll for the Town of Groton; namely Parcel 38-1-25.9, assessed to Calvin Warren, was erroneously charged for an additional water unit, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the Tax Roll be corrected and the Lansing Tax Collector be directed to issue a corrected tax bill, RESOLVED, further, That the amount of $180.58 be charged back to the Town of Lansing. SEQR ACTION: EXEMPT -2 RESOLUTION NO. 45 - CORRECTION OF TAX ROLL -TOWN OF ITHACA (CEURVELS) MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed an error has been made in the 1995 Tax Roll for the Town of Ithaca; namely Parcel 4-3-11.40, was erroneously charged with a relevied Solid Waste Fee, now therefore be it 78 February 21, 1995 RESOLVED, on recommendation of the Facilities and Operations Committee, That the amount of $70.85 be expunged from the tax roll and bill, RESOLVED, further, That the Town of Ithaca Tax Collector is directed to issue a corrected tax bill, RESOLVED, further, That the amount of $70.85 be charged back to the County of Tompkins. SEQR ACTION: EXEMPT -2 RESOLUTION NO. 46 - CORRECTION OF TAX ROLL -TOWN OF ULYSSES (STAFFORD) MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed an error has been made in the 1995 Tax Roll for the Town of Ulysses; namely Parcel 26-2-14.2, was erroneously charged with a relevied Solid Waste Fee, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the amount of $70.85 be expunged from the tax roll and bill, RESOLVED, further, That the Town of Ulysses Tax Collector is directed to issue a corrected tax bill, RESOLVED, further, That the amount of $70.85 be charged back to the County of Tompkins. SEQR ACTION: EXEMPT -2 RESOLUTION NO. 47 - CORRECTION OF TAX ROLL -CITY OF ITHACA (CUTTING) MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed an error has been made in the 1995 Tax Roll for the City of Ithaca; namely Parcel 122-1-2, 312 Elmira Road, was erroneously charged with an incorrect relevied Solid Waste Fee, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the relevied fee of $1,601.21 be changed to $35.43, RESOLVED, further, That the City of Ithaca Tax Collector is directed to issue a corrected tax bill for this parcel, RESOLVED, further, That the amount of $1,565.78 be charged back to the County of Tompkins. SEQR ACTION: EXEMPT -2 RESOLUTION NO. 48 - CORRECTION OF TAX ROLL - GROTON (MOFFIT) MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed that an error has been made in the 1995 Town of Groton Tax Roll; namely Parcel 27-1-8, assessed to Florita Moffitt, was erroneously charged in the McLean Fire District when the parcel is in the Groton Fire District, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the Fire District charge be changed from $88.41 to $45.93, RESOLVED, further, That the Town of Groton Tax Collector is directed to correct the tax roll and issue a corrected tax bill, 79 February 21, 1995 RESOLVED, further, That the amount of $42.48 be charged back to the Town of Groton. SEQR ACTION: EXEMPT -2 RESOLUTION NO. 49 - APPORTIONMENT OF DOG MONIES MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the County Administrator has surplus monies in the Dog Fund for apportionment, pursuant to Section III of the Agriculture and Markets Law, in the amount of $12,363.41, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the County Administrator be and hereby is directed to pay the several towns in the County and the City of Ithaca the amount set forth below, as apportioned according to each municipalities percentage of remitted fees and approved by this Board: Remitting Amount Seventy-five percent of Municipality Remitted Surplus Apportioned Caroline 679.63 644.27 Danby 527.48 500.04 Dryden 2,084.55 1,976.11 Enfield 520.12 493.06 Groton 1,126.84 1,068.22 Ithaca 840.43 796.71 Lansing 1,357.71 1,287.08 Newfield 1,143.46 1,083.98 Ulysses 813.57 771.25 City 687.59 651.82 Totals 9,781.39 9,272.55 SEQR ACTION: TYPE II -15 RESOLUTION NO. 50 - AUDIT OF FINAL PAYMENT - AIRPORT TERMINAL - DANIEL J. LYNCH, INC. MOVED by Mr. Winch, seconded by Ms. Kiefer. A short roll call vote resulted as follows: Ayes - 11, Noes - 0, Excused - 4 (Representatives Evans, Joseph, Todd and Totman). RESOLUTION ADOPTED. RESOLVED, on following claim against Representatives: Vendor Daniel J. Lynch, Inc. recommendation of the Facilities and Operations Committee, That the the County of Tompkins, be and hereby is audited by the Board of Payment Request Account No. Amount 16 (Final) HU5610.9239 $72,903.62 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HU5610.9239. SEQR ACTION: TYPE II -15 RESOLUTION NO. 51 - AUTHORIZING TAX REFUND TO ELLIS HOLLOW ASSOCIATES 80 February 21, 1995 MOVED by Mr. Winch, seconded by Mrs. Livesay, and unanimously adopted by voice vote by members present. WHEREAS, this Board in 1994 authorized an amendment to the agreement among the Town of Ithaca, Ellis Hollow Associates, and Tompkins County under the terms of which amendment property owned by Ellis Hollow Associates was to become property tax exempt, under the provisions of the Private Housing Finance Law, effective January 1, 1994, and WHEREAS, said agreement was signed June 22, 1994, and therefore could not, under State law and the County Charter, affect the taxable status of the subject property on March 1, 1994, which status determined taxability during 1995, now therefore be it RESOLVED, on recommendation of the Facilities and Operations and Governmental Affairs Committees, That in order to realize the intention of all parties to the Amendment to the Agreement among the Town of Ithaca, Ellis Hollow Associates, and Tompkins County, the Director of Finance is directed to issue a refund to Ellis Hollow Associates for the full amount of its Tompkins County property taxes for 1995, $17,215.50. SEQR ACTION: TYPE 1I-15 RESOLUTION NO. 52 - AWARD OF CONTRACT - GUTTER REPLACEMENT - OLD COURTHOUSE MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the Division of Engineering has duly solicited quotes for gutter replacement for the Old Courthouse, and WHEREAS, of the five contractors requested to quote only one quote was received and duly opened by January 24, 1995, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the contract be awarded to C&C Custom Sheetmetal of Candor, New miscellaneous York for a total not to exceed $9,400, RESOLVED, further, That $600 be allocated for project expense, staff services, construction testing and change orders, RESOLVED, further, That the County Administrator is authorized to execute a contract and change orders up to the project contingency of ten (10) percent with funds available from Account No. HB 1430.9250. SEQR ACTION: TYPE II -8 RESOLUTION NO. 53 - AWARD OF CONTRACT - WATER SERVICE — HIGHWAY FACILITY MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the Division of Engineering has duly quoted for water service for the Highway Facility, and WHEREAS, three (3) quotes were received and opened by February 3, 1995, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the contract be awarded to Donahue -Halverson of Ithaca, New York being the most responsible proposer for a total not to exceed $7,220, 81 February 21, 1995 RESOLVED, further, That the County Administrator is authorized to execute a contract and change orders up to the project contingency of ten (10) percent with funds available from Account No. HZ5010.9239. SEQR ACTION: TYPE II -20 Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee met February 15 and gave brief highlights from that meeting. The Committee heard a report on the Brown Road project, and will be looking at schematic designs at the next meeting. She said she expects to have a resolution in March relative to accepting a grant for funding. The Committee also discussed transportation for special needs population and heard a report from Dwight Mengel about a project being worked on at the Transit Center intended to bring on line late last year a managed transit system in which the Transit Center will serve a function similar to a travel agent for other county departments and agencies. She reported the Committee held a retreat on February 16 and discussed some of the shifts in responsibilities and how the Committee conducts its business. She announced there will be a public meeting on the Airport Master Plan on February 23 at the Crash/Fire/Rescue Building. She reported that the County Probation Department will provide bus stop cleaning services to the transit system. She announced the Village of Cayuga Heights Fire Company will be having a car wash to support this cleaning. The next meeting will be March 15 at 8 a.m. RESOLUTION NO. 54 - AUTHORIZATION TO EXECUTE MUNICIPAL AGREEMENT BETWEEN THE COUNTY OF TOMPKINS AND THE TOWN OF ITHACA ON FOREST HOME DRIVE BRIDGE (BIN 03047440) It was MOVED by Ms. Blanchard, seconded by Mrs. Schuler. Mrs. Livesay stated she had questions she would like to have answered, and asked that this resolution be postponed. Chairman Stein requested this resolution be POSTPONED to the next meeting with no objection. RESOLUTION NO. 55 - AUTHORIZATION TO EXECUTE EASEMENT ON COUNTY PROPERTY NEAR THE INTERSECTION OF NEW YORK STATE ROUTE 13A AND NEW YORK STATE ROUTE 13 MOVED by Ms. Blanchard, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Transportation Committee, That the County Administrator or designee is hereby authorized to execute a permanent easement which allows New York State Electric and Gas (NYSEG) the right to perform proposed improvements on County property near New York State Route 13 and Route 13A. SEQR ACTION: TYPE I1-19 Report, Presentation of Resolution(s) and Appointments from the Health and Environmental Quality Committee Ms. Kiefer, Vice Chair, reported the Committee met February 9 and will continue to meet the second Thursday of each month at 9:30 a.m. She said the Committee asked Departments to report on how possible State budget cuts will impact them. The Mental Health Department reported they cannot absorb any further budget cuts. Beth Jenkins, Mental Health Administrator, said the Committee will be forced to pass reductions to contract agencies. Assemblyman Luster will be holding a budget hearing to 82 February 21, 1995 discuss how agencies will likely be affected by the State budget. This hearing will be held on February 22 at 9 a.m. at City Hall and the Committee encouraged Department Heads to report on budget cut impacts to Mr. Luster. Ms. Kiefer said the Committee received an annual report from the Water Quality Steering Committee. The Committee also heard from Rob Todd relating to the model watershed regulations. The Committee discussed cat licensing at the last meeting, and expects to take action on that subject at the next meeting on March 9. RESOLUTION NO. 56 - CREATION OF CONTRACT BUDGET - FAMILY AND CHILDREN'S SERVICE - MENTAL HEALTH MOVED by Ms. Kiefer, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County wishes to provide for home-based preschool children and their families a consultation, education and mental health clinic treatment service, and WHEREAS, Family and Children's Service desires to provide such services under certification of the Office of Mental Health, and WHEREAS, monies for preventative consultation, education, and mental health treatment through homebased preschool services has been awarded to Tompkins County, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That $60,000 be appropriated to Family and Children's Service, RESOLVED, further, That a contract be established between Tompkins County and Family and Children's Service to provide such services from January 1, 1995 through December 31, 1995, RESOLVED, further, That the following budget adjustment be made: REVENUE: A4333.3185 OMH Community Reinvestment $60,000 APPROPRIATION: A4333.4400 Family and Children's Service $60,000 RESOLVED, further, That the County Director of Finance be and hereby is authorized and directed to make said adjustment on his books. SEQR ACTION: TYPE II -15 Appointments It was MOVED by Ms. Kiefer, seconded by Mrs. Livesay, and unanimously adopted by voice vote by members present, to appoint Janet E. Hawkes to the Environmental Management Council as the Town of Ithaca representative for a term expiring December 31, 1997. It was MOVED by Ms. Kiefer, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to appoint Dr. Joan Sullivan, M.D., to the Board of Health for a term expiring December 31, 2000. Report from the Affordable Housing Task Force Ms. Blanchard, Chair, reported the report is complete and has been submitted to the Clerk's office for copying. She said she would like to present the highlights at a Board meeting in March. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee will meet February 23 at 8:15 a.m. and hopes that the Leadership Council will take an opportunity to review the Report dated February 7, 1995. Report from the Human Services Planning Committee 83 February 21, 1995 Ms. Mink, Chair, reported the next meeting will be February 28 at 2 p.m. and hopes for a report in March. Unfinished Business RESOLUTION NO. 20 - ADOPTION OF ADMINISTRATIVE POLICY 01-00 - MINUTES OF MEETINGS OF THE BOARD OF REPRESENTATIVES AND ITS COMMITTEES MOVED by Mrs. Livesay, seconded by Ms. Kiefer. It was MOVED by Ms. Kiefer, seconded by Ms. Mink, and unanimously adopted by voice vote by members present, to include the wording "timely, accurate and understandable" after 1) Provide... in paragraph one of the Policy. It was MOVED by Ms. Kiefer, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to include the words "and the Board" after the word "public". It was MOVED by Ms. Kiefer to change the existing wording to read in no. 8: Every effort must be made by any party who proposes substantive revisions to draft minutes of meetings of the Board or any of its committees to prepare and submit same in a readable and timely manner so that all members may review them prior to being asked to vote on them. The goal in this respect shall be to have these changes available five working days prior to the approval meeting so they can go out with the agenda of that meeting. MOTION FAILED FOR LACK OF A SECOND. A voice vote on the resolution as amended resulted as follows: Ayes - 11, Noes - 0, Excused - 4 (Representatives Evans, Joseph, Todd and Totman). RESOLUTION ADOPTED. Mr. Lerner requested that the next time the Rules of the Board is printed, that this policy be included in those Rules. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following Administrative Policy is hereby adopted: 01-00 Minutes of Meetings of the Board of Representatives and its Committees SEQR ACTION: TYPE 11-21 Approval of Minutes It was MOVED by Mr. Winch, seconded by Ms. Mink, and unanimously adopted by voice vote by members present, to approve the minutes of December 6, 1994 and February 7, 1995 as corrected. MINUTES APPROVED. Recess Chairman Stein declared recess from 8:52 to 8:55 p.m. Executive Session It was MOVED by Mr. Winch, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to enter into executive session at 8:55 p.m. for the reason of protecting a person's right to a fair trial and may interfere with investigation regarding a criminal proceeding. The meeting returned to open session at 9:13 p.m. Adjournment On motion the meeting adjourned at 9:13 p.m. 84 March 7, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives; Excused: 1 (Representative Livesay). Approval of Minutes Chairman Stein advanced this item to the end of the agenda. Presentation of Proclamation Chairman Stein presented a proclamation to Marilyn Strassberg of the County Office for the Aging declaring the week of March 12-18, 1995 as Employ the Older Worker Week in Tompkins County. Ms. Strassberg thanked the Board for the proclamation and the support and encouragement for the older workers in Tompkins County. Privilege of the Floor by the Public Fay Gougakis, 412 East Tompkins Street, Ithaca, distributed a copy of a New York Times article relating to Wal-Mart stores and the impact that communities feel when a store decides to pull out from the community. She feels there is no reason for Wal-Mart to come to Tompkins County, and asked the Board to think about this and to speak out against Wal-Mart. Privilege of the Floor by Board Members Charles Evans, District No. 13 Representative, stated a few weeks ago a Biggs A employee came to the Board and expressed concern that a specific pesticide may have been used in the Biggs A building. He stated this has been looked into, and that pesticide has not been used in the Biggs A building, but was used in the Old Courthouse. Tim Joseph, District No. 12 Representative, spoke in opposition to Governor Pataki's proposed budget. He stated that the Human Services Committee has been looking at the impacts the proposed budget may have on the County. Mr. Joseph said one thing that has not been said is that this budget will kill people. The budget eliminates personal care for the elderly in the kind of care that helps elderly people remain in their homes rather than going into nursing homes. The Governor is also limiting the number that can be admitted into nursing homes. There will be people who will not be able to get the care they will need to keep themselves healthy and alive, and they will die. There are also proposed cuts to child protective services (CPS). These cuts will force CPS to return children to homes from foster homes much earlier. This will lead to more incidents of child neglect and abuse. The proposed budget also cuts subsidies for day care. He asked what will parents do if they cannot provide day care for their children. There will be more accidents and more children will be left home alone. Mr. Joseph also stated that the home relief is being proposed to be limited to three months. This will force some individuals to live on the street or in shelters. He stated the proposed budget will cause a level of desperation we have not seen in years. There will also be an increase in crime, resulting in much less safer communities than people are use to. Mr. Joseph stated this budget will kill people and will only enrich those who are already rich. He said the County has an obligation to say no to this proposed budget. 85 March 7, 1995 Peter Meskill, District No. 15 Representative, congratulated the Ithaca High School boys' basketball team for making its way to Sectionals and to the Girls Basketball team for winning. He also congratulated the Trumansburg boys' basketball team for winning the second Class C Championship and to Lansing for making to the Championship. Presentation from the Affordable Housing Task Force Ms. Blanchard, Chair, gave the Board an overview of the special Committee's report dated March 1995. This report is on file in the Clerk of the Board's office. Resolution(s) to be Added to the Agenda There were no resolutions to be added to the agenda. Resolution(s) to be Withdrawn from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw the following resolutions from the agenda: Acceptance of Grant from New York State Department of Transportation for Brown Road Industrial Access Program - Amendment to County Capital Program Resolution No. 29 - Adopting Property Value and Business Income Protection Program Resolution No. 54 - Authorization to Execute Municipal Agreement Between the County of Tompkins and the Town of Ithaca on Forest Home Drive Bridge (BIN 03047440) Affirmation of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw the following resolutions from the agenda with final committee action being affirmed: CA008-94 - Reclassification of Computer Operator/Technician to Secretary - Data Processing CA009-94 - Budget Adjustments - Various Departments Chairman's Report Chairman Stein reminded the Board that on March 16 at noon the Chamber of Commerce will hold its annual County issues forum at the Ithaca Ramada Inn Airport. Mr. Stein stated he has had discussion with some of the members of the Board, and asked that a brief report be made on transportation, economic development, and the County budget. He stated he will be introducing the session and will turn it over to the Chairs of those committees. He would like this to be a dialogue session, and would like to have the kind of session to have communication. Mr. Stein reminded the Board that he has been successful in setting up meetings with State Senators Kuhl and Seward and Assemblyman Luster. The meeting with the Senators will be March 17 at 10:30 a.m., and with Assemblyman Luster on that date at noon. Both meetings will be held in Board Chambers. This meeting will be for the purpose of having a dialogue about the State budget and other issues and express what the County's concerns and issues are that the Board would like to have communicated to them. Mr. Stein stated the Board will be discussing a Freedom of Information Request Appeal in open session this evening. County Administrator's Report 86 March 7, 1995 Mr. Heyman reported he does not have solid information on the Governor's proposed State budget at this time. He stated the Department of Social Services and the Health Department are expected departments to have significant impacts. A report is expected to be made at the Budget and Fiscal Policy Committee meeting on March 14 at noon. Mr. Heyman stated the Legislature is offering an early retirement incentive for public employees. A similar incentive has been offered in the past, and after review has been declined by Tompkins County. He stated the County will review the current incentive and make its decision. The last time the feature of the program was that if someone retired the position had to be abolished. County Attorney's Report Mr. Theisen reported the Biggs A worker's compensation cases are still pending. There has been no decision on the appeal of inspection of workers' homes. He reported the attorneys from the Prezioso case have submitted papers conceding there is not individual liability under the ADA (Americans with Disabilities Act). Mr. Theisen referred to Resolution No. 58 entitled Approval of Development Grant Requests for 1995 Grant Fund, and disclosed that he is on the Board of Directors for the Palenotological Research Institute. County Finance Director's Report Mr. Squires reported that under General Municipal Law the County is required to file an annual report with the State for February, and the County has filed an extension to do this. He said the County auditors will be arriving to begin the process of the County audit around the end of March. Mr. Squires reported on the status of collection of the Solid Waste Annual Fee. He said the County stands at approximately the same place it did last year at this time. He said 81 percent of the Fee has been collected, exclusive of the universities because they have made other arrangements. He believes the same people who did not pay last year are the ones not paying again this year. He said he started working with the County's fiscal advisors last week about financing for capital projects for this year. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee meeting was canceled last week due to lack of resolutions. There are seven budget reorganization task forces currently meeting. He stated he expects to give a detailed report on the Governor's proposed State budget at the March 21 Board meeting. Report and Appointment(s) from the Governmental Affairs Committee Mr. Evans, Vice Chairman, reported the Committee met February 27 to review any concerns Board members may have with County employees. He hopes that any County Board member that has a concern, will attend the next meeting to be held March 13. Mr. Evans requested an executive session to discuss contract negotiations. Appointment It was MOVED by Mr. Evans, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to appoint Kathy West to the Landfill Neighborhood Protection Committee for a term expiring December 31, 1997. Report and Appointment(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee will meet March 9 to discuss the proposed weapons policy and will consider awarding bids for E911 equipment. He reported the Sheriff's Department will not be applying for the grant to fund the position in the COPS Ahead Program. He said he received a letter from Jack Miller, Fire, Disaster and EMS Coordinator, indicating that Tompkins 87 March 7, 1995 County is ready to start testing, but is not getting the needed cooperation from NYNEX for trunk lines into our equipment. This may impact the July deadline. Appointment It was MOVED by Mr. Meskill seconded by Mr. Lerner, and unanimously adopted by voice vote by members present, to appoint Margaret McCarthy to the Criminal Justice Advisory/Alternatives to Incarceration Board as a Defense Bar representative with a term expiring December 31, 1997. Report from the Planning, Community Development and Education Committee Mrs. Schuler reported the Committee will meet March 12 in the Old Jail Conference Room at 9 a.m. She reported on a meeting held with other committee chairs to discuss the Planning Department's work plan for 1995. Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, reported the Committee met on March 1 and some of the actions taken are reflected on the Board agenda. The Committee agreed to set up a review of the departments that report to the Operations portion of the Committee. He extended an invitation to Board members to come to the meeting scheduled for March 24 from 9 a.m. until noon where each of the departments will be talking about their activities, their most important objectives for 1995, and speaking of any future opportunities they see in their respective departments. The Committee will go over goals and objectives at a separate meeting on March 31, 1-4 p.m., and will set goals and objectives as a committee at that time. Mr. Winch said the Committee also heard a report from Dean Eckstrom, Director of Data Processing, about the networking of County departments. RESOLUTION NO. 57 - AUDIT OF FINAL PAYMENT - CRASH/FIRE/RESCUE ADDITION - STREETER ASSOCIATES MOVED by Mr. Winch, seconded by Mr. Totman. A short roll call vote resulted as follows: Ayes - 14, Noes - 0; Excused - 1 (Representative Livesay). RESOLUTION ADOPTED. RESOLVED, on following claim against Representatives: Vendor Streeter Associated recommendation of the Facilities and Operations Committee, That the the County of Tompkins, be and hereby is audited by the Board of Payment Request 10 (Final) RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HW5677.9239. SEQR ACTION: TYPE II -15 Account No. Amount HW5677.9239 $22,700.70 Report from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee has not met since the last Board meeting. The next Committee meeting will be at 8 a.m. in Board Chambers on March 15. Ms. Blanchard stated the MPO (Metropolitan Planning Organization) is taking the lead in organizing a traffic mitigation group which focuses a lot of its work on the Octopus project but will also be trying to provide public information to help people deal with what is expected to be a nightmare construction season. She will report on this further as the group continues its work. Mr. Meskill asked Ms. Blanchard if she could get him information about bus stops that are suppose to be constructed in Ulysses this spring. Ms. Blanchard said she would do this. 88 March 7, 1995 Report from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be March 9 at 9:30 a.m. At that meeting the Committee will discuss impacts of the proposed State budget on the Mental Health Department. A septage hauler will attend the meeting and discuss problems he has with the Ithaca Wastewater Treatment Plant. The Committee will also discuss cat licensing. Report from the Human Services Committee Mr. Joseph, Chairman, reported the Committee met on March 1 and received the Department of Social Service's Action Plan that was submitted in response to the Report by the Advisory Council on Medicaid Transportation. He said all Board members should have received a copy of this Plan. The Youth Bureau has reported that current funding at the State level is less than it was ten years ago. Mr. Joseph outlined the areas in social services where State budget cuts are proposed. Report and Presentation of Resolution(s) from the Economic Development Committee Ms. Mink, Chair, reported the Committee met last week to review a draft contract with the Chamber of Commerce. Some changes were made and differences from past years were identified with the previous contract. One major difference was that there will be specific dollar amounts in the contract as opposed to the percentage of total room tax collection. The Committee will meet on March 16 at 10 a.m. to go over the Chamber's draft marketing plan which will place dollar figures on everything the Chamber proposes to do. The draft marketing plan is also a first, and is the most detailed and comprehensive look at what the Convention and Visitor's Bureau proposes to do. She urged any Board member interested in this subject to attend that meeting and make their feelings known. RESOLUTION NO. 58 - APPROVAL OF DEVELOPMENT GRANT REQUESTS FOR 1995 GRANT ROUND MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has a development grant program to help tourism -related organizations to assist in projects which enhance tourism in Tompkins County, and WHEREAS, the Advisory Board on Tourism Development (ABTD) has reviewed the grant proposals and made recommendations regarding the 1995 grant programs, and WHEREAS, the ABTD has approved the following recommendations, now therefore be it RESOLVED, on recommendation of the Economic Development Committee, That the following grants be approved, and contracts authorized with the following organizations: Palenotological Research Institute $ 5,000 Ithaca Farmer's Market $ 2,500 Finger Lakes Bach Festival $ 2,000 Historic Ithaca $ 500 RESOLVED, further, That all funds for these grants will be paid through the Room Occupancy Tax funds, in account A6475.4491 (sub -contracts). SEQR ACTION: TYPE II -15 Report and Appointment(s) from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee has not met since the last Board meeting. He stated the Recycling and Solid Waste Center on Commercial Avenue starting accepting municipal solid 89 March 7, 1995 waste on March 6. He attributes the smooth start-up to the outstanding work of Solid Waste Division staff. Mr. Todd reported that the New York State Department of Conservation accepted the Tompkins County's Solid Waste Management Plan on February 27. The next Committee meeting will be March 15 at 10 a.m. in the Old Jail Conference Room. Appointments It was MOVED by Mr. Todd, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to appoint James M. Niefer to the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility as the Town of Ithaca representative with a term expiring December 31, 1997. It was MOVED by Mr. Todd, seconded by Mr. Proto, to appoint Joel Gagnon to the Solid Waste Advisory Committee representing the Town of Danby, for a term expiring December 31, 1997. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Blanchard), Excused - 1 (Representative Livesay). APPOINTMENT CARRIED. Report from the Biggs A Study Committee Ms. Mink, Chair, reported at the next Board meeting, she expects the Board to look at a presentation of the Committee's work. That presentation will focus on giving the Board information comparing what it would cost for the County to stay on West Hill or to move downtown. Specific sites that have been discussed in Committee will not be talked about at the Board meeting, as that information is still execution session material. She stated comparative spreadsheets showing cost differentials will be provided to the Board prior to that meeting. Report from the Leadership Council Ms. Mink, Chair, reported a resolution dealing with long-range planning and backup material is on Board members' desks for review prior to the next Board meeting. She said the tone is different from the last version of this resolution, however, the goal is still the same, which is to develop a mission and a vision for County that can be used to develop strategies to achieve measurable results. Input will be gathered from a broad cross-section of groups. Report from the Public Information Committee Mr. Joseph, Co -Chair, reported the Committee met this morning to look over articles that have been submitted for publication in the next County newsletter. He stated because of the shortage of quality articles submitted it has led the Committee to rethink what they are doing. Mr. Joseph stated the feelings of the Committee included that the Committee should be clear that they are not trying to do something that can be done through the regular news media. The County News is for the times when it is felt what is needed to be communicated is not being communicated through the media. The Committee also realized that simply asking for articles does not work, and there needs to be a more active role taken in soliciting articles. The Committee has decided to focus the next edition on the proposed State budget and expected impacts. There will also be an article on the new direction of State government. The Committee will also be asking one Board member in support of, and one Board member in opposition to the State budget to write an article to be included. Mr. Joseph stated the Committee is faced with a problem of not having time for review by this Board of what goes into this edition of the County News. It was the consensus of the Board to allow the Committee to follow through on producing this newsletter without review of a final draft by the Board. It was suggested that any member interested in reviewing a draft, to attend the Committee meetings. Ms. Kiefer said she was interested in reviewing a draft. Report from the Rural Affairs Committee 90 March 7, 1995 Mr. Proto, Chairman, reported all Board members should have received information from the Municipal Officials Association concerning the meeting to be held on March 16 at 7 p.m. in the Town of Danby. The topic of discussion will be the Committee report. There will be an opportunity to discuss the report with the group that initiated some of the information. The next Committee meeting will be March 20 at 8: 15 a.m. in the Courthouse Conference Room. Report from the Special Wal -mart Committee Mr. Evans, Chairman, stated the Committee has met and documentation that has been prepared is on Board members' desks. The issues continue to fall in three main areas: water, traffic, and solid waste. James Hanson, Planning Commissioner, and Barbara Blanchard met with the City of Ithaca Planning Department last week, and the City has agreed to include this information in their final Environmental Impact Statement. These same issues will be used by the County in its section 239 review. Mr. Evans commended County Planning Department staff for doing a great job of reviewing the things they did. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee held its organizational meeting. He stated he is impressed with the interest and enthusiasm of the Committee. The next meeting will be held March 16 at 2:30 p.m. in the Tompkins County Public Library Sherman Peer Room. Freedom of Information Request Appeal Chairman Stein announced that George Dentes, District Attorney, was in attendance to answer questions the Board may have on this issue. After discussion the Board upheld the denial to the Ithacan of a request for information under the Freedom of Information Law concerning the cases of Michelle Boyd and Todd Curry. Ms. Kiefer asked Mr. Dentes if he had considered simply blacking out certain portions of documents to protect confidentiality; Mr. Dentes discussed the difficulties attendant upon deciding what to black out, etc., but stated he had not considered it in this case. Mr. Joseph noted that although we're supposed to be acting as an appeals group, we have not seen the documents to be able to decide the confidentiality claim. Addition of Resolution to the Agenda It was MOVED by Mr. Meskill, seconded by Mr. Totman, and unanimously adopted by voice vote by members present, to add to the agenda the resolution entitled Denial of Freedom of Information Request Appeal. RESOLUTION NO. 59 - DENIAL OF FREEDOM OF INFORMATION REQUEST APPEAL MOVED by Mr. Meskill, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. RESOLVED, That the appeal of the "The Ithacan" for information pursuant to the Freedom of Information Law, concerning cases involving Michelle Boyd and Todd Curry is denied on the basis that the District Attorney has already given all information available and not subject to confidentiality under Section 87 of the Public Officers Law subdivision 2(e) ii and iii. SEQR ACTION: TYPE II -15 Approval of Minutes 91 March 7, 1995 It was MOVED by Mr. Proto, seconded by Mr. Meskill, and unanimously adopted by voice vote to approve the minutes of March 16, 1995 as corrected. MINUTES APPROVED. Recess Chairman Stein declared recess from 8:01 p.m. to 8:10 p.m. Executive Session It was MOVED by Mr. Evans, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to enter into executive session at 8:10 p.m. to discuss contract negotiations. The meeting returned to open session at 9:20 p.m. Adjournment On motion the meeting adjourned at 9:20 p.m. 92 March 21, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:38 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Approval of Minutes of February 21 and March 7, 1995 Chairman Stein forwarded this agenda item to the end of the meeting. Presentation of Petitions, Communications and Notices Proclamations Chairman Stein presented a proclamation to Ann Marie Tutton of the Tompkins County Trust Company declaring the week of March 20-26, 1995, to be Community Banking Week in Tompkins County. Chairman Stein presented a proclamation to Frank Proto, member of the Board of Health, declaring the week of April 8, 1995, to be Public Health Week in Tompkins County. Introductions Chairman Stein introduced and welcomed two visiting Legislators from Cortland County: Sandra Price and Carletta Edwards. Mr. Todd, Chairman of the Solid Waste Committee, introduced Tom Powers of CRInc., who is the Manager of the Tompkins County Recycling and Solid Waste Center. Privilege of the Floor by the Public William Holtcamp, 1591 Taughannock Boulevard, Ithaca, read the following and submitted same for the record: "I would express some observations, concerns, thanks and hopes regarding the allocation of room tax monies by this legislative body. I am currently director of the F.L.A. and represent most of the 318 members of our organization in Tompkins County, the largest membership of the 14 counties in the Finger Lakes Region, an indication of the importance attributed to regional promotion of tourism, Steuben County is second with 268 members. We support the room tax law and find no fault with the operation of the C.V.B. to promote tourism in Tompkins County. We do, however, also support the concept of regional promotion of tourism in the Finger Lakes Region to the full benefit of all fourteen counties. We believe the efforts of the C.V.B and the F.L.A. should supplement each other to our mutual benefit. As you are certainly aware, there has been a concerted effort in recent years to denigrate the value of the F.L.A. and to discredit its operations. This effort has culminated in the vote by the A.B.T.D. to cut the allocation of funds to the F.L.A. from $26,110 in 1994 to $4,100 in 1995, an 84 percent reduction. $4,100 is less than is appropriated by all the core counties in the region. The A.B.T.D. also 93 March 21, 1995 asserted by vote that Tompkins County is "better off' by shifting away from the F.L.A. regional programming. We believe that this is a very shortsighted outlook by the A.B.T.D. In recent conversation on this subject, it was mentioned to me that this confrontation was over money. On the surface, this appears to be the case. However, on deeper examination we conclude that it is a conflict of philosophies. We, the 300 plus members of the Association, feel that tourism promotion should be a two pronged effort. Local and Regional promotion of the multiple attractions and facilities of 14 counties has given the Finger Lakes Region a national recognition. For example, the Finger Lakes Region of N.Y.S. was recognized by Rand McNally as the 34th most identifiable vacation region in the U.S.A. We believe that Tompkins County should identify itself with the regional approach and take advantage of the added lure of 13 other counties in the region. The leadership of the C.V.B. and the A.B.T.D. think otherwise. Their philosophy is to promote only Tompkins County, Ithaca, Cornell (a captive visitors group which visits Cornell regardless of County promotion), and local arts and our three State parks. We in our regional approach draw on a diverse, multitude of attractions, 20 State parks, over 40 wineries, camping facilities in all 14 counties, museums, historic homes, auto racing, thoroughbred racing, farm markets, rail excursions, boat cruises on five of our lakes, fishing charter and hunting facilities. Not incidentally, with Tompkins traditionally funding the regional approach at a high level, we have represented this County at a high level in our attractions brochure with more pictures (in three of the last four years the cover picture was of Tompkins County), greater representation of pictures on our display at consumer shows, more frequent visits by travel writers and motor coach familiarization tours. In this way we divert more tourist visits to the County in direct proportion to its support of our programs. I must state these programs do not distract from C.V.B. marketing but instead supplement its own programs. We believe tourism promotion should be a joint, coordinated effort. We have thought so in the past, do so now, and expect to do so in the future. I wish to thank the Economic Development Committee for restoring our funding to the $15,000 level even though that figure is over $3,000 less than we have already expended and would urge that this Board approve that funding level for the F.L.A. for this year. I would also hope that the benefits of regional promotion be more objectively analyzed and that the traditional funding levels be restored in future years, a level commensurate with the importance to the County of the regional approach, and vice versa, the importance of Tompkins County to our regional programming. One other hope I have is that the Chamber of Commerce and our local contingent of the F.L.A. can resolve their differences in philosophy. I have contacted Ms. Daybell of the Chamber and she has agreed to meet with us to discuss those differences, a first step in better communications. Thank you ladies and gentlemen and I would offer a last hope -- that we all have an excellent tourism season." Ed Kabelac, 1410 Hanshaw Road, owner of the Spring Water Motel in Varna, and Chairman of the Tompkins County Contingent of the Finger Lakes Association, stated that over the last six and half years since he and his wife have been in the motel business, they have found that getting tourists to travel to and to stay in Tompkins County is very competitive. He said the local Convention and Visitors Bureau does a very commendable job in promoting Ithaca and Tompkins County but there needs to be promotion throughout the Finger Lakes area. He urged the Board to fund to the greatest extent possible, promotion of the Finger Lakes area through the Finger Lakes Association. Joanne Davenport, 414 White Church Road, Brooktondale, spoke concerning tourism. She referred to a position she held at Cornell University where it was her job to bring scholars to attend professional association meetings. Those scholars came from a wide variety of universities from across the country. In working with those people, when she spoke about the Finger Lakes area, they immediately identified with the area. Ms. Davenport asked that the Board continue funding the efforts of the Finger Lakes Association. 94 March 21, 1995 Alan Cohen, 302 East State Street, spoke concerning the resolution on the agenda entitled Accepting Report and Recommendations of the Human Service Space Planning Committee. Mr. Cohen stated he is in favor of this resolution, although he feels it is lacking a couple of points. He feels the resolution, should address why the downtown area in the City of Ithaca is the best place to locate a future building for the County. He also suggested that the resolution include wording to give recognition that the placement of this particular structure be done in a fashion that is in the best interest of both the City and the County. Mr. Cohen urged the passage of this resolution. Keith le Grand, 2051 Gorge Road, Trumansburg and Proprietor of 90 Farms Inn, and member of the Tompkins County Contingent of the Finger Lakes Association, spoke concerning the Finger Lakes Association. He said Tompkins County has always showed great financial support to the Association in the past, and urged the Board to continue this funding. He also stated the F.L.A. is well supported by the business community. Ann Rider, 77 Halseyville Road, and Political Action Chair for the Local Civil Service Employees Association, spoke concerning the resolution on the agenda entitled Accepting Report and Recommendations of the Human Service Space Planning Committee. She stated she supports the resolution, and urged the Board to provide safe, comfortable, and technologically up-to-date office space for its employees. She thinks it is imperative that this Board move the Department of Social Services, the Probation Department, and the Health Department to the downtown center of the County. She said it is a historical fact that cities and county seats are centers of commerce and government, and this County needs to consolidate its government offices in a downtown location. She believes the Biggs A land should be able to produce income if marketed in the right way. Paul Sayvetz, 201 Elm Street, spoke in support of the resolution on the agenda entitled Accepting Report and Recommendations of the Human Service Space Planning Committee. Mr. Sayvetz stated he supports this resolution as a way of making more business for the City. He said he will, however, be lobbying to the City of Ithaca in opposition of building a parking garage. Privilege of the Floor by Board Members Mr. Winch, District No. 8 Representative, reported on a celebration held on March 19, 1995, for the culmination of a project entitled "Newfields For Fun" which is a community playground project designed by Bob Leathers, and his Project Coordinator, Tom Rockwell. This $65,000 project with a pioneer theme began two years ago and involved Newfield residents, including children and adults, in the design process for a community playground. After the design is fine-tuned, many volunteers spent a great deal of time constructing the project. Mr. Winch stated he is proud to be from Newfield where the community came forth as volunteers to create this great community project. Mr. Winch noted that if this playground had not been built by volunteers, it would have cost in excess of $140,000. Mr. Lane, District No. 14 Representative, stated today is election day in most of the villages of Tompkins County, and stated he hopes voters will exercise their right to vote. Ms. Mink, District No. 3 Representative, clarified a subject raised under privilege of the floor by the public. She stated that if the resolution on agenda entitled Authorization to Execute Contract - Chamber of Commerce passes, the County will have allocated $15,000 to the Finger Lakes Association for this year. Ms. Kiefer, District No. 10 Representative, stated she hopes this meeting will end at 8:45 so that she will be allowed time to cast her vote in the village elections. Biggs A Space Study Presentation 95 March 21, 1995 Ms. Mink, Chair, Space Planning Committee, stated the Board was given a presentation several months ago from the Consultant with whom the County has been working with for the past year about the configuration of agencies and where the County was at that time. Discussion this evening will be about the comparisons between the options and what it means in the long term if the County invests a little, a lot, or if the same amount is spent building a new building either on West Hill or downtown. She introduced James Kazda, Senior Civil Engineer for the Public Works Department. Mr. Kazda gave a presentation on the Report prepared by Sutton Associates, Inc. entitled "Report of Findings and Conclusions for The Alternative Space Planning Feasibility Study for Biggs A and B - Tompkins County Board of Representatives." This report was filed in the Board office March 21, 1995, at 5 p.m., and is on file for Board members to review. During the presentation, Ms. Blanchard said she would be interested in seeing some information as to what it would mean for the County to construct its own parking facility as opposed to partnershipping this with the City of Ithaca. Mr. Proto said he would like to see information on the bonding situation of the County. Mr. Lerner said he would like a more year -by -year breakout of what the annual cost alternatives are. Mr. Kazda said this has been done and is being refined. Mrs. Livesay stated she thinks it would be helpful to have the non -substantive differences pulled out from the document Mr. Kazda distributed. Mr. Evans stated he would like to see some discussion with the City and some concrete proposals of what the City is willing to do for the County if the County decides to move depai tments downtown before the County makes that decision. Addition of Resolution(s) to the Agenda There were no resolutions to be added to the agenda Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: Transfer of Land to Finger Lakes Land Trust - State Environmental Quality Review Resolution Transfer of County Tax Parcel 18-1-16 in the Town of Danby, Approximately 36.5 Acres to Finger Lakes Land Trust, Inc. for Public Purpose Accepting Report and Recommendations of the Human Service Space Planning Committee Withdrawal of Resolution(s) Requiring Board Affirmation Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA010-95 - Reclassification of Nurse Practitioner Position - Health Department CA011-95 - Authorization to Sign Contract to Prepare Small Cities CDBG Grant - Town of Dryden CA012-95 - Budget Adjustments - Ithaca -Tompkins County Transportation Council CA013-95 - Authorizing Professional Services Contract with Planning/Environmental Research Consultants to Conduct a Transportation Trail/Corridor Study on Behalf of the Ithaca -Tompkins County Transportation Council CA014-95 - Budget Adjustments - Various Departments CA015-95 - Authorization to Execute Contract - Tompkins Community Hospital - Healthy Heart Program CA016-95 - Authorization to Execute Contract - American Red Cross 96 March 21, 1995 Chairman's Report and Appointments Chairman Stein had no report. Appointments Chairman Stein made the following appointments to the Public Information Committee: Kathryn Leinthall Bill Chapp David Pelletier County Administrator's Report Mr. Heyman stated the Board should be better informed at this time about proposed State budget impacts on the County budget. He stated there is interest in the early retirement option the State is going to make available to the County. As soon as the County receives information, a decision will be made as to whether to offer this to employees. County Attorney's Report Mr. Theisen had no report. Finance Director's Report Mr. Squires had no report. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported she has been attending at the State level, the meetings of the Appalachian Regional Commission Councils, and was elected Vice Chair of that group. She stated she was excused from the last Governmental Affairs Committee meeting, because she was in Washington D.C. attending meetings. She reported on the National Association of Counties meetings held at Washington D.C. that she also attended. The next Committee meeting will be March 27 at 3 p.m. She invited Board members to sit in and discuss the job performance of any County employee. RESOLUTION NO. 60 - ADOPTION OF REVISED ADMINISTRATIVE POLICY 01-02 - PREPARING LOCAL LAWS MOVED by Mrs. Livesay, seconded by Mr. Evans. It was MOVED by Mr. Proto to substitute the word "business days" for "calendar days". MOTION FAILED FOR LACK OF A SECOND. It was MOVED by Ms. Kiefer, seconded by Mr. Joseph, and unanimously adopted by voice vote, to separate the two Administrative Manual Policies into two separate resolutions (Resolutions 60 and 61). A voice vote on the following resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following revised Administrative Policy is hereby adopted: 01-02 Preparing Local Laws SEQR ACTION: TYPE 11-15 97 March 21, 1995 RESOLUTION NO. 61 - ADOPTION OF REVISED ADMINISTRATIVE POLICY 01-06 - PUBLIC ACCESS TO RECORDS MOVED by Mrs. Livesay, seconded by Mr. Evans. It was MOVED by Mr. Proto, seconded by Ms. Kiefer to change the wording "County Attorney" as it appears twice in the proposed policy to "Tompkins County Board of Representatives or its designee". A roll call vote on the amendment resulted as follows: Ayes - 6 (Representatives Joseph, Kiefer, Proto, Stein, Todd, and Winch); Noes - 9 (Representatives Blanchard, Evans, Lane, Lerner, Livesay, Meskill, Mink, Schuler, and Totman). MOTION FAILED. A roll call vote on the original resolution resulted as follows: Ayes - 10, Noes - 5 (Representatives Kiefer, Joseph, Proto, Winch, and Stein). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following revised Administrative Policy is hereby adopted: 01-06 Public Access to Records SEQR ACTION: TYPE II -15 RESOLUTION NO. 62 - ACCEPTANCE OF REPORT OF BOARD OF ETHICS MOVED by Mrs. Livesay, seconded by Ms. Blanchard. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Board of Ethics was duly convened and made an investigation and delivered a written report to the Clerk of the Board of Representatives on January 26, 1995, which report concludes, among other things, that Representative Tim Joseph has not violated the Code of Ethics, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That said report is hereby received by the Board of Representatives, RESOLVED, further, the Board of Representatives hereby expresses its gratitude to the Board of Ethics and each of its members of a prompt thorough investigation and report. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Human Rights Commission has met several times over the past year with the Jail Administrator and with Anita Fitzpatrick, Personnel Commissioner. Mr. Meskill said everything is headed in the right direction. The Committee was introduced to John Watkins, Fiscal Manager for the Sheriff's Department. Mr. Watkins will be asked to attend an upcoming Board meeting to meet the Board. The Committee will be inviting Alice Cole, Public Health Director, to the next meeting to discuss supervision of Jail medical services. Mr. Meskill requested an executive session to discuss a legal matter. Mr. Proto said he would like to be kept up-to-date on the status of the Human Rights Commission and the Jail. Mr. Meskill reported the E911 system is proceeding as scheduled. RESOLUTION NO. 63 - ESTABLISHMENT OF ADMINISTRATIVE MANUAL POLICY 01-41 - RESTRICTING FIREARMS AND OTHER WEAPONS IN OR ON COUNTY BUILDINGS, WORKSITES OR VEHICLES MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the safety of County employees and other persons will be promoted by limiting possession and use of certain weapons in County facilities, now therefore be it 98 March 21, 1995 RESOLVED, on recommendation of the Public Safety Committee, That it is hereby established as County Policy 01-41 that no person shall possess any of the following while in a building owned, leased or operated by the County or at a worksite of the county, or in a vehicle owned or leased by the County: a) any rifle, shotgun, firearm, electronic dart gun, gravity knife, switchblade knife, pilum ballistic knife, cane sword, billy, blackjack, bludgeon, metal knuckles, chuka stick, sand bag, sandclub, wrist -brace type slingshot or slungshot, shirken or "Kung Fu star"; or b) any dagger, dangerous knife, dirk, razor, stiletto, imitation pistol, or any other dangerous or deadly instrument or weapon. This policy does not apply to the Sheriff or any of his deputies or to any other persons specifically authorized by law to possess any of the above weapons on County property as part of his or her job duties. Any department head may grant special advance written permission to a person to possess a weapon in a County building which is under the supervision of such department head, if it is shown to be possessed for a legitimate purpose related to his or her job duties. A copy of the written permission shall be forwarded by the department head to the Sheriff. Violation of this policy by a County employee shall subject the employee to discipline up to and including immediate suspension or discharge in accordance with County, union and Civil Service discipline and discharge procedures. RESOLVED, further, That the above is hereby incorporated as Board of Representatives policy in new Administrative Manual Policy 01-41 - Restricting Firearms and Other Weapons in or on County Buildings, Worksites, or Vehicles. SEQR ACTION: TYPE II -15 RESOLUTION NO. 64 - AWARD OF BID - UHF BASE STATIONS CAPITAL PROJECT MOVED by Mr. Meskill, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, Tompkins County Resolution No. 36, titled Standardization of Communication Equipment - Fire, Disaster and EMS Coordinator, Highway Department and Sheriff, dated February 14, 1973 standardizes communication equipment with Motorola Communications Company, and WHEREAS, the Tompkins County Finance Department has duly advertised for bids for the purchase of Motorola Base Stations and related equipment for the Tompkins County Fire and Disaster Coordinator, and WHEREAS, one (1) bid was received on February 23, 1995 and publicly read, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the bid be awarded to Motorola, Inc., of Syracuse, New York in the amount of $102,892.00, RESOLVED, further, That the Fire and Disaster Coordinator be authorized to implement this bid on behalf of the County, funds are provided from capital account HI3410.9239. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee met on March 8. She said Paul Bonaparte -Krogh, Executive Director, Cornell Cooperative Extension of Tompkins County, attended the meeting and distributed a report on the highlights of 1994 of things Cooperative Extension did for Tompkins County. The Committee discussed with Mr. Bonaparte -Krogh the repair of the Extension's roof, how staff has been, and the different programs going on in that agency. The Committee also discussed the Planning 99 March 21, 1995 Department's Work Plan. The Committee will meet jointly with the Health and Environmental Quality Committee on April 12 to look at that further. There was also an update provided to the Committee on the Small Cities Program. The Committee discussed the Danby land disposition with the Finger Lakes Land Trust at that meeting, and again prior to this meeting. She expects those resolutions to be acted on by the Board at the second meeting in April. She stated the draft of the County Land policy is being reviewed by the County Administrator and is moving forward. Mrs. Schuler stated she expects a resolution to be placed on the April 4 Board agenda calling a public hearing concerning amending the Charter and Code and the Planning Board. The next meeting will be April 12 at 9:00 a.m. at the Tompkins County Public Library. RESOLUTION NO. 65 - APPROPRIATION FROM CONTINGENT FUND, CHARTER REVIEW COMMITTEE (Amended by Res. No. 80 of 1995) MOVED by Mrs. Schuler, seconded by Ms. Mink. It was MOVED by Mr. Lane, seconded by Mr. Lerner, to amend the resolution as follows: Replace "A8020.4442, Planning Department" with "A1010.4442, Board of Representatives"; and also add the following RESOLVED: " Resolved, further, That the spending target of the Board of Representatives is not increased beyond 1995 by this action, and that in the event budgeted funds are unspent at year-end in the Board of Representatives Department the first $2,200 of such funds shall revert to the General Fund Balance and not be eligible for reappropriation in 1996." Mrs. Livesay noted she feels the issue of placing additional work on County staff without providing funding for the work needs to be looked at. The Board has to make choices; if the Board is going to ask for information to be gathered, it needs to spend money for this. A voice vote on the amendment resulted as follows: Ayes - 15, Noes - 0. AMENDMENT CARRIED. A short roll call vote on the resolution resulted as follows: Ayes - 13, Noes - 2 (Representatives Proto and Todd). RESOLUTION ADOPTED. WHEREAS, the Chairman of the Board of Representatives has appointed a Charter Review Committee to investigate the need for revision of the County Charter and Code, and WHEREAS, the Committee will require staff time to gather information about other County Charters and to determine the views of other County officials about the advantages and disadvantages of various Charter provisions and structures, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the Director of Finance is directed to appropriate $2,200 from A1990, County Contingent Fund, to A1010.4442, Board of Representatives Professional Services for the purpose of hiring an individual on a contractual, part-time, temporary basis to perform these functions under the direction of the Charter Review Committee, RESOLVED, further, That the County Administrator is authorized and directed to execute a contract for this purpose with the individual identified by the Charter Review Committee, RESOLVED, further, That it is expected that this sum of money will be sufficient to pay for staff support for the information gathering purposes mentioned above, and that in the event that further staff support is needed for these purposes or for clerical support at a later time the Charter Review Committee will so recommend, RESOLVED, further, That the spending target of the Board of Representatives is not increased beyond 1995 by this action, and that in the event budgeted funds are unspent at year-end in the Board of Representatives depai tment the first $2,200 of such funds shall revert to the General Fund balance and not be eligible for reappropriation in 1996. SEQR ACTION: TYPE II -15 RESOLUTION NO. 66 - AMENDED STATE FINANCIAL ASSISTANCE FOR 1993-94 TOMPKINS CORTLAND COMMUNITY COLLEGE 100 March 21, 1995 MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, Ciaschi, Dietershagen, Little, and Mickelson, CPA's, has completed an audit of Tompkins Cortland Community College's financial records for the period September 1, 1993 through August 31, 1994, and WHEREAS, the State Annual Financial Report for Tompkins Cortland Community College for 1993-94 has been submitted and approved, and WHEREAS, the 1993-94 actual State aid calculation was higher than originally budgeted, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the State financial assistance for Tompkins Cortland Community College in 1993-94 be increased to $4,079,618.43 from the original budgeted level of $3,985,715 with no increase in the operating budget, RESOLVED, further, That the State of New York pay Tompkins Cortland Community College the amended State financial assistance of $93,903.43 for the year, RESOLVED, further, That this resolution shall become effective upon adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE II -15 RESOLUTION NO. 67 - AUTHORIZATION TO HIRE INTERN FOR TOURISM AND ECONOMIC DEVELOPMENT PROGRAMMING MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, the Planning Department has administrative responsibility for the Advisory Board on Tourism Development (ABTD) and other tourism and economic development functions, and WHEREAS, the Planning Department has need for additional help for specific research and administrative tasks for a period of time, and WHEREAS, the funding for this position will come from ABTD administrative funds, as much of the work will be related to the ABTD and tourism -related issues, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the Planning Department be authorized to contract with a student, or students, for an amount not to exceed $6,500 for the period ending December 31, 1995, RESOLVED, further, That all funds necessary for this contract be paid from Professional Service Fees (A8020.4442). SEQR ACTION: TYPE II -15 Recess Chairman Stein declared recess from 8:33 p.m. to 8:45 p.m. Representative Kiefer left the meeting at this time. Report from the Facilities and Operations Committee Mr. Winch, Chairman, reported the Committee met prior to this meeting, and heard a presentation from Dean Eckstrom, Director of Computer Services, concerning an RFP (Request for Proposal) for an administrative software bid. He stated this system does not cover the GIS system, but covers many departments. 101 March 21, 1995 Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee met on March 15. The Committee approved the acceptance of a grant for the Brown Road project and also a resolution that covered the loan portion payback arrangement. The Committee reviewed some schematic drawings for the Forest Home Bridge, and authorized the Engineering Division to complete the documents and move forward with the bidding of that project. The Committee continues to work with representatives of the Town of Ithaca on the maintenance agreement. Ms. Blanchard stated a first look was taken at the five-year Bridge Plan, and also proposed highway projects for 1995. She said as a result of the proposed State budget, the County can expect CHIPS funding to be down by ten percent (approximately $82,000). She said the Committee received an overview of the winter of 1994 versus the winter of 1993 as far as snow costs are concerned. It is very likely there will be a surplus in that account. She said the Committee also discussed the potential for an Airport Fair featuring a visit by the Concord. Additional information is needed, and Bob Nicholas, Airport Manager, is working on that. Mr. Meskill requested a copy of the draft Road Plan. Ms. Blanchard said this would be provided to him. The next Committee meeting will be April 19 at 8 a.m. Ms. Kiefer returned to the meeting at this time. RESOLUTION NO. 68 - ACCEPTANCE OF GRANT FROM NEW YORK STATE DEPARTMENT OF TRANSPORTATION FOR BROWN ROAD INDUSTRIAL ACCESS PROGRAM - AMENDMENT OF COUNTY CAPITAL PROGRAM MOVED by Ms. Blanchard, seconded by Mr. Totman, and unanimously adopted by voice vote. Ms. Kiefer pointed out an inconsistency she sees in Part II, C5, of the Environmental Assessment Form. She said the rationale for this road is that it will create jobs. Chairman Stein stated the Form will be sent back to James Hanson, Commissioner of Planning, who prepared the Form, and he will be asked to revise it. WHEREAS, Tompkins County was awarded $668,600 in assistance for the reconstruction of Brown Road through the Industrial Access Program of the New York State Department of Transportation, and WHEREAS, the County has agreed to take over Brown Road from the Village of Lansing by resolution number CA102-93 of Tompkins County and resolution number 2825 and 2835 of the Village of Lansing, and WHEREAS, the engineering estimates for the Brown Road Industrial Access Project indicate that Brown Road can be reconstructed for the amount indicated, and WHEREAS, the County desires this assistance in order to reconstruct Brown Road, which will create and retain jobs at the Cornell Business and Technology Park, now therefore be it RESOLVED, on recommendation of the Transportation Services and Capital Program Committees, That the County Capital Program is hereby amended to include a project entitled "Brown Road Industrial Access Project" at an authorized cost of $668,600, with 60 percent of the funds being granted from the State of New York and 40 percent of the funds loaned from the State of New York, RESOLVED, further, That the County Administrator be and hereby is authorized to execute an agreement with the State of New York to accept the Project Agreement for $668,600, RESOLVED, further, That the County Administrator be and hereby is authorized to execute separate payback agreements with the Village of Lansing and Cornell University for 40 percent of the funds, or an amount not to exceed $267,440. SEQR ACTION: UNLISTED 102 March 21, 1995 RESOLUTION NO. 69 - AUTHORIZING AN AGREEMENT WITH CORNELL UNIVERSITY FOR A FINANCIAL CONTRIBUTION TOWARDS THE BROWN ROAD INDUSTRIAL ACCESS PROJECT MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote. WHEREAS, the County was awarded a New York State Department of Transportation (NYSDOT) Industrial Access Grant (IAG) in the amount of $668,600 for the reconstruction of Brown Road, and WHEREAS, said grant is comprised of 60 percent direct grant ($401,160) and 40 percent loan ($267,440) to be paid back over a five year period, and WHEREAS, in recognition of the Brown Road Industrial Access Project's positive effect on their Business and Technology Park, Cornell University has agreed to contribute $141,000 towards paying off the five year loan, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the County Administrator be and hereby is authorized to execute an agreement with Cornell University to allow said contribution to take place. SEQR ACTION: TYPE II -4 Report from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met March 9 and heard a report on expected budget impacts on depaitments. The Committee had a brief discussion and report on the issue of water regulations. The Agricultural and Farmland Protection Board has been involved, and is making some revisions to the resolution presented to them several months ago. Mr. Evans reported at the request of the SPCA, the Committee postponed final action on the cat licensing until the next Committee meeting. The next Committee meeting will be April 14 at 9:30 a.m. in the Old Jail Conference Room. Report and Appointments from the Human Services Committee Mr. Joseph, Chairman, reported the Committee has not met since the last Board meeting. He said the Department of Social Services has been working on a Managed Care Plan. Appointments It was MOVED by Mr. Joseph, seconded by Mr. Winch, and unanimously adopted by voice vote, to appoint Patricia Driscoll to the Economic Opportunity Corporation as the Town of Ithaca Representative for a term expiring December 31, 1997. It was MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote, to appoint John Rogers to the Tompkins County Youth Board as the Village of Trumansburg Representative for a term expiring December 31, 1996. Report and Presentation of Resolution(s) from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee met last week, and spent much of the meeting discussing the Contingent Fund Request for the Charter and Code Review Committee. Mr. Lerner announced that the March 28 meeting of the Committee has been canceled. Mr. Lerner highlighted the overall impacts of the proposed State budget. He said there are two kinds of impacts - significant reductions in some of the mandated costs of the Social Services Department, and there are a number of departments, including Social Services, that have taken various sizes of funding reductions in the proposed budget. One that needs special mention is the Education of Handicapped Children Program in 103 March 21, 1995 the Health Department. He said last year the State of New York had budgeted a substantial increase in reimbursement for that program of approximately half a million dollars for Tompkins County. The Governor's proposed budget rescinds that increased revenue. Alice Cole, Public Health Director, did not budget for that increased revenue; therefore, her depai tnient will not have a budget shortfall there. Mr. Lerner stated the total cost savings in Social Services are roughly equal to the total revenue losses in the various departments. There was discussion at the Committee meeting that a clear decision process is wanted for deciding to what extent does the County want to use savings in Social Services to make up for cuts elsewhere, to what extent does the County want to roll some of those savings into the General Fund to reduce next year's tax levy. Mr. Lerner stated he and Scott Heyman were asked to develop a decision making procedure to deal with those issues. RESOLUTION NO. 70 - REQUESTING THE STATE OF NEW YORK TO AMEND NEW YORK STATE REAL PROPERTY TAX LAW TO EXTEND PAYMENT DEADLINE FOR INSTALLMENT TAX PAYMENTS MOVED by Mr. Lerner, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, Tompkins County has adopted a local law allowing for the payment of taxes in installments as provided for in Section 972 of New York State Real Property Tax Law, and WHEREAS, Sections 972 and 975 require that the first installment shall be due not later than the fifteenth day of the month in which the respective taxes may be paid without interest or not later than within five days thereafter, and WHEREAS, confusion and effort could be lessened if the deadline for payment of the first installment was the same as the deadline for payment in full without interest, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That Tompkins County hereby requests that the New York State legislature enact and the Governor sign legislation amending the date required for the first installment of taxes under Section 972 of New York State Real Property Tax Law to not later than the last day of the month in which the respective taxes may be paid without interest, RESOLVED, further, That changes be made in any other section of State law that would be necessary to accomplish the intent of this legislation. SEQR ACTION: TYPE I1-15 Report and Presentation of Resolution(s) from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met on March 15. The Committee heard a report from Barbara Eckstrom, Solid Waste Manager, about the Recycling and Solid Waste Center. Mrs. Eckstrom expects to have a preliminary financial report on how operations and marketing at the Facility is going in June. It is also her intention to provide monthly reports to the Committee, and quarterly reports to the Board. Mr. Todd stated everything seems to be going well at the Facility. The Committee also discussed the next step in the Caswell leachate treatment situation, and also discussed sludge management. The next Committee meeting will be March 29 at 10 a.m. at the Solid Waste Office Building. The meeting will begin with a tour of the new Facility. Mr. Todd updated the Board on the status of Resolution No. 29 of 1995. He stated the Resolution was postponed at a previous Board meeting. Jonathan Wood, Assistant County Attorney, has prepared a rewrite of the Property Value and Business Protection Plan. This was delivered to the City of Ithaca and Henry Vaughan, Chairman of the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility. The City has requested that the County Board wait until the City responds to this before taking any action on the Plan. Mr. Todd said once the City responds, he will bring that Resolution before the Board. 104 March 21, 1995 RESOLUTION NO. 71 - AUTHORIZATION FOR INVESTIGATION OF PRIVATE WELL CONTAMINATION - GAYNOR ASSOCIATES MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the County developed a landfill neighborhood well water protection program, which includes testing of water quality of neighborhood wells in the vicinity of Caswell Landfill, and WHEREAS, recent testing has indicated contamination at a residential well located at 497 Caswell Road, Dryden, New York, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That Gaynor Associates be authorized to perform work relative to identifying the source of contamination including drilling of a well on County property and providing consultation on mitigative measures, such work to proceed at a cost not to exceed $5,185 from account HH8166.9264. SEQR ACTION: TYPE I1-18 RESOLUTION NO. 72 - AUTHORIZATION TO EXECUTE A LOADER LEASE AGREEMENT WITH CRINC. MOVED by Mr. Todd, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Board of Representatives has authorized execution of an agreement with New England CRInc., to operate the Recycling and Solid Waste Center by Resolution No. 189 dated July 13, 1993, and WHEREAS, CRInc., has requested leasing of the 1989 John Deere 644E Loader for a short period of time until their equipment is delivered, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the Solid Waste Management Division is authorized to lease to New England CRInc., the said loader previously used at the Hillview Landfill and Transfer Facility for $4,200 per month. SEQR ACTION: EXEMPT - 15 Report and Presentation of Resolution(s) and Appointments from the Economic Development Committee Ms. Mink, Chair, had no report. RESOLUTION NO. 73 - AUTHORIZATION TO EXECUTE CONTRACT - CHAMBER OF COMMERCE MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Tompkins County has a program for the development of tourism in Tompkins County, and WHEREAS, the County has traditionally contracted with the Chamber of Commerce for the provision of services related to this program, and WHEREAS, the County believes that the Chamber should continue to provide these services on behalf of the County through the end of 1995, now therefore be it RESOLVED, on recommendation of the Economic Development Committee, That the County Administrator or his designee be authorized to execute a contract with the Chamber of Commerce in an amount not to exceed $249,158 for the period of April 1 to December 31, 1995, 105 March 21, 1995 RESOLVED, further, That the contract specify that $8,000 of the funds are earmarked for the Finger Lakes Association for 1995 and $28,795 is earmarked for the Community Arts Partnership for 1995, RESOLVED, further, That the County Finance Director be authorized to pay funds for this contract from the Room Occupancy Tax budget -- Chamber of Commerce line (A6475.4505). SEQR ACTION: TYPE 1I-15 Appointments It was MOVED by Ms. Mink, seconded by Mr. Evans, and unanimously adopted by voice vote, to appoint the following members to the Advisory Board on Tourism Development for terms expiring December 31, 1996: Anthony Ellis - Greater Ithaca Innkeepers Association Representative Robert Witty - Chamber of Commerce Representative Howard S. Cogan - At -large Representative Report and Presentation of Resolution(s) from the Leadership Council Ms. Mink, Chair, had no report. RESOLUTION NO. 74 - COMMITMENT TO BEGIN LONG RANGE PLANNING FOR TOMPKINS COUNTY MOVED by Ms. Mink, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Board of Representatives must respond to dramatic changes in our political and economic environment in socially responsible and cost effective ways, and WHEREAS, the County would like to have a written vision statement to help guide the Board in making these difficult decisions, and WHEREAS, Tompkins County has already committed itself to implementing the principles and practices of total quality management similar to its counterparts in government, business, and education, now therefore be it RESOLVED, on recommendation of the Leadership Council, That the Board of Representatives initiate a long range planning process which will enable the County to focus its resources to achieve desired results, RESOLVED, further, That the first phase of planning begin by developing a mission and vision for the County which in later phases can be used to develop strategies to achieve measurable results, RESOLVED, further, That the mission and vision be developed by the Board of Representatives using data from Board members, staff, not-for-profit agencies and other stakeholders, as well as local residents, RESOLVED, further, That the Board members who are members of the Leadership Council be appointed to oversee the planning process and that the County Administrator be directed to provide any needed staff support. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Public Information Committee Mr. Joseph, Chairman, reported the next edition of the County News is expected to be printed at the end of the month, and Board members have until tomorrow to submit articles. Mr. Joseph stated the Committee will be meeting to discuss some objections that have been raised concerning distribution of the newsletter. 106 March 21, 1995 RESOLUTION NO. 75 - ADOPTION OF THE TOMPKINS COUNTY PUBLIC INFORMATION PROGRAM PLAN MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Public Information Committee, That the Tompkins County Public Information Program plan, that is filed in the Clerk of the Board's office, is hereby adopted. SEQR ACTION: TYPE I1-15 Report of the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee met yesterday, and had an opportunity to hear from Charles Evans, member of the Public Information Committee, concerning media services. The Committee plans to bring in marketing experts to discuss ways to reach out and communicate with the public. The Public Information Committee will be asked to meet with the Committee again to continue discussion on this subject. Mr. Proto stated he will also be asking Beverly Livesay, Governmental Affairs Committee Chair, to attend an upcoming meeting. The next Committee meeting will be April 3 at 8:15 a.m. Report from the Electronic Future Committee Mr. Evans, Chairman, stated the Committee met March 16 and will meet again on March 30 in the Sherman Peer Room at the Tompkins County Public Library. The Committee is still in the process of getting acquainted. The Committee discussed a grant application they plan to submit. Approval of Minutes It was MOVED by Mr. Meskill, seconded by Mr. Lerner, and unanimously adopted by voice vote, to approve the minutes of February 21 and March 7, 1995, with the changes submitted by Representative Kiefer. MINUTES APPROVED. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Proto, and unanimously adopted by voice vote, to enter into executive session to discuss a legal matter at 9:58 p.m. The meeting returned to open session at 10:10 p.m. Upon returning to open session, it was MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote, to schedule a Special Board Meeting for March 28 at 4 p.m. for the purpose of discussing TC3 Negotiations. This meeting was subsequently canceled. Adjournment The meeting adjourned at 10:10 p.m. 107 April 4, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Members; Excused: 1 (Representative Schuler). Representative Todd was excused from the meeting at 7:53 p.m. (prior to adoption of Resolution No. 79). Approval of Minutes of March 21, 1995 Chairman Stein forwarded this agenda item to the end of the meeting. Special Orders of the Day RESOLUTION NO. 76 - AMENDMENT OF RESOLUTION NO. 18 OF 1973 - AUTHORIZATION TO DRAFT HONORARIUM CONTRACT - KEEPER OF THE COVERED BRIDGE MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 18 of 1973 authorizes appointments of the Keeper of the Covered Bridge in the Town of Newfield be on an annual basis, and WHEREAS, it is desired that said appointment be changed to a four-year term, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the appointment of the Keeper of the Covered Bridge be for a four-year term effective January 1, 1995. SEQR ACTION: TYPE II -15 Appointment of Keeper of the Newfield Covered Bridge Mr. Winch, District No. 8 Representative, stated this is the first year that Tompkins County will have co -Keepers of the Newfield Covered Bridge. He presented certificates declaring Grant and Marie Musser, (long-time Keepers of the Covered Bridge), and Alan Chaffee, Town of Newfield Historian and member of the Newfield Historical Society, as Keepers of the Newfield Covered Bridge for 1995. Mrs. Musser stated that while she and her husband are very appreciative for being appointed to this position by the Board, they are happy there is now a Newfield resident who is interested enough in becoming Keeper of the Bridge. Privilege of the Floor by the Public Yvonne Bartlett, Depar tment of Social Services employee, thanked Representatives Joseph and Evans for all they have been trying to do to help them improve their working conditions at Room 108 in the Biggs building. Ms. Bartlett stated she has been back to work 6-7 months and is sick again and unable to work a full week because of NCR (carbonless) forms. She stated an ears, nose and throat specialist has recommended that she go to Texas for detoxification. She asked the Board for financial 108 April4, 1995 assistance to pay for the cost of travel and accommodations to Texas so that she can receive treatment. She reported that Social Security recognizes multiple chemical sensitivity as a disability and has notified her that she is eligible for SSI. She submitted a CSEA Book entitled Multiple Chemical Sensitivity, and a Schenectady news article concerning a woman in Princeton who has been diagnosed with Multiple Chemical Sensitivity. Barbara Mahoney, 477 Hayts Road, and former Department of Social Services employee, said she has never felt that the accommodations made by the County to improve the indoor air quality at the Biggs A building would solve the problem. Ms. Mahoney spoke of a complaint she filed with the Human Rights Commission in February 1995, concerning her illness. She stated she supports the Department of Social Services moving to the City of Ithaca, and asked that if the Board does decide to relocate DSS downtown, to not forget about the employees who have been affected by working in the Biggs building. Mel Bartlett, 8963 County Road, Interlaken, and husband of a Depai liuent of Social Services employee, expressed his anger and frustration over the sick building situation. Mr. Bartlett asked the Board to be conscientious and listen to the employees who are sick because of the Biggs A building. Mr. Bartlett stated it has been over two years since the problem first originated, and he wants the problem surrounding the sick building syndrome solved. Fay Gougakis, City of Ithaca, spoke in support of relocating the Department of Social Services to downtown. Ms. Gougakis stated she also supports the Biggs A workers who have been diagnosed with multiple chemical sensitivity. Ms. Gougakis voiced outrage over the public access television show of Nick Papatonis, and said she feels the program is very negative for the community, and stated she has been harassed on his show, and now lives in fear since he has publicized her phone number and she ha been getting threatening phone calls. Robin Farmer, 206 Oak Hill Road, stated he feels that while there are good things airing on the public access channel, the Nick Papatonis public access television show is not one of them. He agreed with Ms. Gougakis' comments and said the show should be removed from the air. Nick Papatonis, City of Ithaca, expressed support for his cable access call-in show. He said the show is a non -sense "call-in crank" show and should be understood that way. Mr. Papatonis announced he is running for election for the City of Ithaca Mayor. He stated he supports moving the Depailnient of Social Services to downtown Ithaca, and believes the City of Ithaca should assist the County in providing parking. Will Kone, 10 Judd Falls, spoke concerning relocating the Department of Social Services to downtown. He feels before such a move is approved, the Board should take a long, serious look at the issue. Mr. Kone said he does not want to see an increase in property taxes. He also spoke against a public access TV archive. Albert Smith, 707 N. Cayuga Street, spoke concerning relocating the Department of Social Services to downtown. Mr. Smith stated he is in support of bringing DSS back to the City of Ithaca where he feels it belongs. He feels the move would be good for the County, its workers, the recipients of County services, and it would be fantastic for downtown. Mr. Smith stated he would welcome DSS, and offered his assistance if the County needed it. Don Lifton, 31 Chase Lane, spoke concerning relocating the Department of Social Services to downtown. Mr. Lifton gave the Board a historical overview of the 1985 election which he feels lead to the deciding factor in relocating the Department of Social Services to West Hill. Mr. Lifton expressed support for moving DSS downtown, and stated he feels this would help not only downtown, but the entire County. 109 April 4, 1995 Privilege of the Floor by Board Members Mr. Lane, District No. 14 Representative, announced the Tompkins County Municipal Cable Commission will meet April 12 at 7 p.m. in the Old Jail Conference Room. Ms. Kiefer, District No. 10 Representative, announced Earth Day will be celebrated in Tompkins County on April 22 and 23, 1995. She circulated a flier showing the events planned for the celebration. Mr. Proto, District No. 7 Representative, reported the annual Handicapped Olympics were held at Ithaca College on April 1. Mr. Evans, District No. 13 Representative, commented on the Handicapped Olympics, and stated he is the proud parent of a second time gold medal winner. Ms. Mink, District No. 5 Representative, commented on statements made under privilege of the floor. She stated that the issue of moving the Biggs A offices downtown has been dealt by the Board in a good faith way. She said the problems linked with workers at the Biggs building may have accelerated the pace of exploration to move the offices downtown, but this move has been justified on other grounds, including economics and relationships with clients. She stated she understands concerns with public access show, and there needs to be a way to reduce the amount of abuse that is going on. The issue has raised concerns of interfering with an individual's first amendment rights. Chairman Stein stated during the past year he has not felt the discussion and deliberation on the issue of relocating the Department of Social Services has been a partisan issue. Mrs. Livesay, District No. 11 Representative, announced the week of April 2nd through 8th is National County Government Week. She stated Tompkins County did not have enough time to plan for a celebration of this occasion. She stated a celebration is planned for the summer, and at that time County government will be opened up to Tompkins County citizens. Ms. Mink, Chair, Biggs A Space Planning Study Committee, introduced James Kazda, Senior Civil Engineer for Tompkins County. Mr. Kazda responded to questions and concerns that have been raised by members of the Board during recent weeks that relate to the Human Services Space Planning Study. RESOLUTION NO. 77 - DISCONTINUE CONSIDERATION OF RENOVATION OF BUILDINGS AT BIGGS CENTER MOVED by Ms. Mink, seconded by Mr. Meskill. Chairman Stein read the following memorandum submitted by Representative Schuler: " I strongly support the recommendations of the Human Service Space Planning Committee in planning for a project to construct or renovate space for the Departments of Social Services and Probation in a downtown location. Relocating these services to the County seat will benefit clients and staff. By reestablishing service delivery in an accessible environment, all interests will be served. There was extended discussion in which several Board members expressed their preference for a move downtown but a few wanted to keep the option of a new building at the Biggs site open. Ms. Mink considered it useful to carry that option forward as a base case against which to measure other options. A roll call vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, this Board has received and reviewed the report and recommendations of the Human Service Space Planning Committee appointed by the Chairman of the Board, and 110 April 4, 1995 WHEREAS, the Thomas Associates engineering and architectural study authorized by this Board and accepted in 1992 demonstrated that approximately $6,000,000 needs to be spent to modernize the heating, ventilation, and air conditioning systems in Biggs Building A, and that at a minimum the continued use of Biggs Building A requires that $2,000,000 be spent to continue the remedial repairs needed to improve the indoor air comfort and quality of that building, and WHEREAS, even if the larger of these amounts were expended for a modern, up-to-date heating, ventilation, and air conditioning system in Biggs Building A the County departments included in this planning process all agree that the space in that building would continue to be less than desirable in terms of its ease and efficiency of use, and WHEREAS, if the smaller of these amounts were expended for some modernizing of the ventilation capacity of that building the heating system would still be one designed and built in 1932 and would, according to best engineering estimates, incur very substantial added costs for emergency repairs of failing systems, which could easily result in entire wings of the building having to be vacated for extended periods, and WHEREAS, this Board concurs with the recommendation of that Committee to discontinue any consideration of renovating County buildings at the Biggs Center to provide long-term space for the Social Services, Probation and other departments and agencies, now therefore be it RESOLVED, on recommendation of the Human Service Space Planning Committee, That the Committee is directed to discontinue further expenditure of time or money on planning for renovation of space at the Biggs Center and this Board declares its intention to consider seriously the remaining options outlined by the Committee, construction of new space either at the Biggs Center or in or near downtown Ithaca, or renovation of space in or near downtown Ithaca. SEQR ACTION: TYPE II - 18 RESOLUTION NO. 78 - ACCEPTING REPORT AND RECOMMENDATIONS OF THE HUMAN SERVICE SPACE PLANNING COMMITTEE, PROVIDING DIRECTION FOR CONTINUED PLANNING FOR SPACE FOR HUMAN SERVICE DEPARTMENTS OF TOMPKINS COUNTY, AND AMENDING COUNTY CAPITAL PROGRAM (Amended by Res. No. 102 of 1995) MOVED by Ms. Mink, seconded by Mr. Meskill. Mr. Proto asked the County Attorney what implication the adoption could have on the pending Biggs A lawsuit. Mr. Theisen, County Attorney, stated the adoption of this resolution does not impact that lawsuit. Ms. Kiefer asked if the "plan" referred to in the third Resolve meant a definitive plan of disposition or use of Biggs A and county lands or if it could mean simply a plan of how to proceed with arriving at such a decision; Ms. Mink said the latter is most likely. A roll call vote resulted as follows: Ayes - 13, Noes - 1 (Representative Totman), Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the Human Service Space Planning Committee has received a report from Sutton Associates detailing a variety of options for the location of the health and human service depai t,iients (other than the Mental Health Department) of County government, has thoroughly reviewed that report, has combined the information in that report with the information developed by Thomas Associates, has directly involved affected departments in this review process, has compared and presented to this Board in both narrative and financial format the impacts, advantages, and disadvantages of what the Committee determined to be the most advantageous options available to County government, now therefore be it RESOLVED, on recommendation of the Human Service Space Planning Committee, That the report of that Committee is hereby accepted and this Board directs the Committee to conduct a more detailed exploration of the long and short term fiscal impacts of constructing new space or renovating existing space, other than the Biggs A complex, for the Department of Social Services and Probation and 111 April 4, 1995 such other departments as described in the above -referenced study, if determined by the Committee to be desirable and affordable, RESOLVED, further, That the such exploration shall result in a recommendation by the Committee to this Board for the future location and configuration of space to serve these departments and agencies, RESOLVED, further, That said recommendation shall include, as a condition of this Board's approval of such a Capital Project, a plan for the future of Biggs Building A and all County lands and buildings associated with that structure, RESOLVED, further, That the Committee is directed to continue to work with all affected depaitments and agencies to ensure that they have suitable space for their needs at a reasonable and appropriate cost to the taxpayers of Tompkins County, RESOLVED, further, That the County Capital Program is hereby amended to include authorization to spend up to an additional $100,000, with the source of these funds to be designated as borrowing, to pay the costs of engineering investigations and space planning by the County Division of Engineering and any necessary private engineering or architectural work that may be needed to develop the above -required recommendation. SEQR ACTION: TYPE II - 18 Report from the Solid Waste Committee Mr. Todd, Chairman, reported the proposed compensation plan for the neighborhood surrounding the Recycling and Solid Waste Center is in the City's hands and Jonathan Wood, Assistant County Attorney, has had communications with the City Attorney. He said this item is progressing as quickly as possible. Mr. Todd stated the Committee adopted one amendment to the service agreement with CRInc. at the March 23 meeting and is considering another dealing with acceptance of out -of -county recyclables, and copies of these resolutions have been distributed to Board members for information. Mr. Todd said following that Committee meeting he joined Solid Waste Division staff, Soil and Water Conservation District members, Jonathan Wood, Chairman Stein, and Charles Evans, for an inspection tour of the Caswell Road Landfill. Recess Mr. Todd was excused from the meeting at 7:53 p.m. Chairman Stein declared recess from 7:53 p.m. to 8:02 p.m. Report, Presentation of Resolution(s) and Appointments from the Planning, Community Development and Education Committee Mr. Lane, Vice Chairman, reported the Committee has not met since the last Board meeting. The next Committee meeting will be April 12 at 9 a.m. in the Sherman Peer Room at the Tompkins County Public Library. The meeting will held in conjunction with the Health and Environmental Quality and Economic Development Committees. Mr. Lane said the resolution in respect to the Danby property will be discussed at the Committee's next meeting. He requested an executive session to discuss collective bargaining. Appointments It was MOVED by Mr. Lane, seconded by Ms Blanchard, and unanimously adopted by voice vote by members present, to make the following appointments to the Southern Tier East Regional Planning and Development Board: Pamela Mackesey as the City of Ithaca representative for a term 112 April 4, 1995 expiring December 31, 1997; and George Totman, as a County Representatives for a term expiring December 31, 1996. RESOLUTION NO. 79 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 1 OF 1995 - AMENDMENT TO THE CHARTER AND CODE, ARTICLE 10 - DEPARTMENT OF PLANNING, SECTION 10.02 - COUNTY PLANNING BOARD; COMPOSITION, POWERS AND DUTIES MOVED by Mr. Lane, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Planning Board is charged with a variety of tasks, including advising the county Board of Representatives and the Planning Commissioner of County planning matters, as well as acting as a forum for the exchange of information on local planning activities, and WHEREAS, these basic functions would be better served by organizations which can focus their efforts on one of these, and WHEREAS, the Tompkins County planning Board has recommended the reorganization of the Planning Board into two bodies, and WHEREAS, the Planning, Community Development and Education Committee has demonstrated its support for this change, now therefore be it RESOLVED on recommendation of the Planning, Community Development and Education Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, April 18, 1995, at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 1 of 1995 - Amendment to the Charter and Code, Article 10 - Department of Planning, Section 10.02 - County Planning Board; Composition, Powers and Duties. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE 1I-15 Addition of Resolution(s) to the Agenda The resolution entitled Amendment to Resolution No. 65 of 1995 - Appropriation from Contingent Fund, Charter Review Committee, was added to the agenda at the request of Chairman Stein. There was no objection by any member of the Board to this addition. Withdrawal of Resolutions Requiring Board Action or Affirmation There were no resolutions to be withdrawn or affirmed. RESOLUTION NO. 80 - AMENDMENT TO RESOLUTION NO. 65 OF 1995 -APPROPRIATION FROM CONTINGENT FUND, CHARTER REVIEW COMMITTEE MOVED by Ms. Mink, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 65 of 1995 authorized the Director of Finance to appropriate $2,200 from A1990 Contingent Fund to A1010.4442, Board of Representatives Professional Services, and 113 April 4, 1995 WHEREAS, funding has become available in the Board of Representatives budget to cover the amount needed to hire an individual on a contractual, part-time basis to perform research projects at the direction of the Charter Review Committee, now therefore be it RESOLVED, That the action to appropriate $2,200 from the Contingent Fund in Resolution No. 65 of 1995 is hereby rescinded. SEQR ACTION: TYPE II -15 Chairman's Report Chairman Stein announced he received a lengthy facsimile from John Zagame of the New York State Association of Counties, concerning the proposed State budget. There will be a meeting of County officials on April 6 in Albany. Mr. Stein will have copies of this distributed to all Board members. They are asking that counties send a representative to this meeting. Report from the County Administrator Mr. Heyman, County Administrator, had no report. Report from the County Attorney Mr. Theisen reported there is a critical matter in the family courts where a where a child under 16 has been charged with juvenile delinquency. He said there have been situations where while the matter is pending, it has been inappropriate for the child to return home, and due to a shortage of beds in detention centers, situations have arisen that have resulted in a child ending up on the street. This matter is being addressed by the County Attorney's office and the Depaaucent of Social Services. He stated when he receives any news on the Biggs A cases, he will inform the Board. Report from the Director of Finance Mr. Squires stated interest rates are coming down. He reported the County sold $800,000 of bond anticipation notes at a rate of 4.373 percent for the E911 system. He said there were eleven bidders; this is the largest pool of bidders he can remember. He stated the County audit is still taking place, and said the County has increased its funds from 1993 to 1994. The first quarter report and the end of year report for 1994 will be submitted to the Board in the next couple of weeks. Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met with individuals to try to facilitate the gathering of information concerning the problem of beds for juvenile delinquents as mentioned in the County Attorney's report. He stated he will introduce the Fiscal Coordinator for the Sheriff's Department at the next Board meeting. Mr. Meskill requested an executive session to discuss a legal matter. Report from the Facilities and Operations Committee Mr. Winch, Chairman, reported the Committee met on March 31 to review what the Committee heard from the Department heads that report to the Committee to assist with putting together the work plan for the committee for the coming year. Mr. Winch stated the Committee will be working on the following during 1995: Support for the five-year plan for Buildings and Grounds; modernization of the County's information management system; improve hiring, retention and promotion of disabled and 114 April 4, 1995 minority employees. He stated these are only a few of the goals the Committee will be working on this year. Report from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee has not met since the last Board meeting. The next meeting will be 8 a.m. in the Board Room on April 13. The Committee at that time will be refining the road project list and possibly making some adjustments in the five-year Bridge Plan. Report and Appointment(s) from the Health and Environmental Health Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be April 13 in the Old Jail Conference Room at 9:30 a.m. Appointment It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to appoint Alex Rachun to the Environmental Management Council representing the Town of Ulysses for a term expiring December 31, 1995. Report and Appointments from the Human Services Committee Mr. Joseph, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be April 5 at noon in the Old Jail Conference Room. Appointment It was MOVED by Mr. Joseph, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present, to appoint David Delchamps to the Tompkins County Youth Board as a City of Ithaca Representative for a term expiring December 31, 1997. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee has not met since the last Board meeting. He reported on the Budget Reorganization Advisory Committee's plans for improving and enhancing the process for public information and public input around the budget. The Committee will also talk about a process for making changes in the County Budget if the State budget is approved. There will also be some scenarios for the 1996 County budget. He stated the next meeting will be April 11 at noon in the Old Jail Conference Room. Report from the Governmental Affairs Committee Mrs. Livesay, Chair, reemphasized to members of the Board on the fourth Monday at 3 p.m. if Board members have any concerns about the job performance of any employee in the County or anything relative to job performance, that is the opportunity to discuss those concerns. She reported the Department of Motor Vehicle Task Force has been meeting regularly and will meet on April 5 at 2 p.m. in the Courthouse Conference Room. The next meeting of the Governmental Affairs Committee will be April 10 at 3 p.m. in the Old Jail Conference Room. The Committee will be dealing with the issue of whether the County wants to offer the early retirement option to its employees. Mrs. Livesay requested an executive session to discuss negotiations. Report from the Economic Development Committee Ms. Mink, Chair, reported the Committee will now meet the second Tuesday of the month at 115 April4, 1995 9 a.m. The Committee will hear a report from Michael Stamm, Tompkins County Area Development President, at the next meeting. Report from the Biggs A Space Planning Study Committee Ms. Mink, Chair, reported the Committee will meeting April 7 at 2 p.m. Report from the Leadership Council Ms. Mink, Chair, reported the Leadership Council will undergo training all day on April 6. She stated Ipek Kursat is planning to be available to do interviews with Board members during the week of April 17-20. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met March 30. He said the group is continuing to get organized. and will be looking at a mission statement for the Committee at the next meeting on April 13 at 2 p.m. in the Sherman Peer Room at the Tompkins County Public Library. Report from the Public Information Committee Mr. Joseph, Chairman, reported the Committee finished its work on the latest edition of the County News, and it should appear as an insert in the next Ithaca Times, as well as the Freeville Shopper. He stated the Committee continues to look at other means of communication in its efforts to get information to the underserved areas of the County. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee met April 3rd and discussed the issue of outreach. He stated the Committee invited a marketing professional, Charles Brodhead of Communications Support Group, Inc. to speak to them. Mr. Brodhead identified several areas and made suggestions for improving communication. Representatives Evans and Joseph, Chairmen of the Public Information Committee, were in attendance at this meeting also. Mr. Proto will have copies of minutes of this meeting distributed to all Board members. He stated the next meeting has tentatively been set for April 24 at 8:15 a.m. The topic of that meeting will be resources that may be available at that State level the County does not know about. Diane Crews of the New Futures Rural Alliance and representatives from the State will be invited to attend that meeting. Mr. Lerner stated the Budget Reorganization Advisory Committee is also looking at ways to get information to the rural areas of the County. Report from the Wal-Mart Committee Mr. Evans, Chairman, read a letter he wrote to James Hanson, Commissioner of Planning, and the staff for the Special Study Committee on the Wal-Mart DEIS: "I would like to extend my appreciation to staff members of the County Planning Department, Ithaca -Tompkins County Transportation Council, Solid Waste Division, Tomtran, and the Environmental Management Council for their timely and expert technical review of the Wal-Mart DEIS. Not only was the work completed in a timely and professional manner, it received positive comments from the Ithaca City Planning Department and the Ithaca Journal as well. Thanks for a job well done." Report from the Charter Review Committee 116 April 4, 1995 Mr. Lane, Chairman, reported the Committee held its first meeting on March 31, and set for its first task to examine the Board of Representatives and to identify problems related to the structure of the Board. The Committee has contracted with Henry Moore, an intern, to do research for the Committee. The next meeting will be April 18 at 3:30 p.m. Approval of Minutes of March 21, 1995 It was MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to approve the minutes of March 21, 1995 with the corrections submitted by Representative Kiefer. MINUTES APPROVED. Approval of Amendments to Previous Minutes It was MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted to approve the amendments as submitted by Representative Kiefer to the minutes of December 6, 1994 and February 7, 1995. Executive Session It was MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to enter into executive session at 8:54 p.m. to discuss the following: • a legal matter • negotiations • labor-management partnership agreement The meeting returned to open session at 10:10 p.m. Adjournment On motion the meeting adjourned at 10:10 p.m. 117 April 18, 1995 Regular Meeting Public Hearing - Local Law No. 1 of 1995 Chairman Stein called the pubhc hearing to order at 5:30 p.m. concerning Local Law No. 1 of 1995 - Amending Local Law No. 7 of 1990 - Article X of the County Charter and Code, to Provide for Reorganization of the County Planning Board. Chairman Stein asked if anyone wished to speak. Becky Bilderback, Planning Board Chair, said the Board has been discussing ways of making the Board more effective. She stated the group is very diverse and recommends a break in the group into a planning federation and a planning advisory board. The Board feels this will enable more tasks to be accomplished effectively. No one else wished to speak and Chairman Stein declared the public hearing closed at 5:34 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Ms. Blanchard was excused from the meeting at 7:25 p.m. prior to action on Resolution No. 91. Approval of Minutes of April 4, 1995 This item was forwarded to the end of the agenda. Proclamations Chairman Stein read the proclamations declaring: The week of April 23-29, 1995 to be Infant Immunization Week in Tompkins County. The week of April 16-22, 1995 to be Federation of New York Insurance Women's Week in Tompkins County; The week of April 23-29, 1995 to be Retired and Senior Volunteers Week in Tompkins County; Mrs. Ozminkowski, County Clinical Nurse for the Tompkins County Health Department, accepted the proclamation declaring the week of April 23-29 to be Infant Immunization Week in Tompkins County, and thanked the Board for their support in making sure the children of Tompkins County are immunized. Privilege of the Floor by the Public Philip Snyder, 121 East Buffalo Street, and Executive Director of the Finger Lakes Land Trust, spoke concerning the conveyance of Danby land. He said they are proposing to create an approximate 250 -acre model biodiversity preserve for chemical ecology. He believes this will protect the natural integrity of the Finger Lakes. William Holtcamp, 1591 Taughannock Blvd., thanked the Board for its recent appropriation of $15,000 to the Finger Lakes Association. He announced Frank Cosentino has been elected Director from Tompkins County on the Finger Lakes Association Board of Directors. 118 April 18, 1995 Privilege of the Floor by Board Members Mr. Todd, District No. 6 Representative, stated he has received several inquiries concerning the water level of Cayuga Lake. He said he has spoken to the Thruway Authority, who has control of the water level, and has been informed they intend to raise the level to the normal summertime level. They have restricted the outflow at the other end of the lake as far as they are permitted to. Ms. Kiefer stated in July there will be the Celebration of Cayuga Lake, and said a representative of the Thruway Authority will be invited to talk about that. RESOLUTION NO. 81 - RESOLUTION OF APPRECIATION - KEVIN SHREVE MOVED by Mr. Joseph and unanimously seconded and adopted by voice vote. WHEREAS, Kevin Shreve served as the Town of Caroline's first representative to the Tompkins County Youth Board and later as the Youth Board representative from the Village of Trumansburg, and WHEREAS, Kevin generously donated over 1,100 hours of service serving on every committee of the Tompkins County Youth Board from 1983 to 1994 while starting his own successful business and raising two great teenagers, and WHEREAS, Kevin chaired the Youth Board and its planning committee when the County's award-winning Municipal Youth Services system comprised of ten local youth commissions to address local youth needs was conceived and developed, and WHEREAS, Kevin combined his business acumen with common sense and compassion when planning for youth services, evaluating funding proposals, and making difficult choices to recommend the most effective youth development and delinquency prevention programs for the County and his local community, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the Board of Representatives extends its sincere appreciation and praise to Kevin Shreve for his outstanding service to Tompkins County, RESOLVED, further, That the members of Kevin's family who shared his time and made it possible for him to serve other youth and families also be recognized for their support. SEQR ACTION: TYPE II -15 RESOLUTION NO. 82 - ADOPTION OF LOCAL LAW NO. 1 OF 1995 - AMENDING LOCAL LAW NO. 7 OF 1990 - ARTICLE X OF THE COUNTY CHARTER AND CODE, TO PROVIDE FOR REORGANIZATION OF THE COUNTY PLANNING BOARD MOVED by Mrs. Schuler, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, a public hearing has been held before the Board of Representatives on April 18, 1995 to hear all persons interested in proposed Local Law No. 1 of 1995, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That said proposed Local Law No. 1 - Amending Local Law No. 7 of 1990 - Article X of the Charter and Code, to Provide for Reorganization of the County Planning Board be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk, and three (3) certified copies in the office of the Secretary of State. SEQR ACTION: TYPE II -15 119 April 18, 1995 RESOLUTION NO. 83 - 1994-1996 CIVIL SERVICE EMPLOYEES ASSOCIATION, INC., AGREEMENT - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, an agreement has been negotiated between the Civil Service Employees Association, Inc., and Tompkins Cortland Community College for the period of January 1, 1994, through December 31, 1996, and WHEREAS, on January 31, 1994, the Tompkins Cortland Community College and the Civil Service Employees Association, Inc., negotiating teams reached an understanding on said agreement, and WHEREAS, Judge Susan A. Comenzo has ordered that the contents of said agreement be incorporated in the contract between the parties, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Tompkins County Board of Representatives hereby ratifies said agreement contingent upon approval by the Cortland County Legislature. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) and Appointment(s) from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met April 11 and discussed the proposed compensation plan for the Recycling and Solid Waste Center, and also discussed the Division's work plan for 1995. He stated a meeting was held on April 13 for the purpose of reviewing the proposed compensation plan for the Recycling and Solid Waste Center. At the City's request, the proposed plan has been forwarded to the City's Budget and Administration Committee. The next Committee meeting will be April 28 at 1 p.m. in the Conference Room. Barbara Eckstrom, County Solid Waste Manager, updated the Board on the Recycling and Solid Waste Center. The County began to receive revenues April 3; weekdays 150-300 cars are using the public drop-off area, but on Saturday 400 vehicles were handled. All construction work including paving will be done by May 15, and the first financial and tonnage reports will go to the Solid Waste Committee in June. RESOLUTION NO. 84 - CHANGING HOURS OF POSITIONS - SOLID WASTE MANAGEMENT DIVISION MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, it is necessary for the Senior Account Clerk and the Account Clerk to operate the scalehouse from 7:00-3:30 p.m. on Saturdays, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the following positions be increased in hours effective immediately: Senior Account Clerk Typist (9/529) increase hours from 35 to 37.5 Account Clerk/Typist (6/513) increase hours from 35 to 40 RESOLVED, further, That no additional appropriations are required. SEQR ACTION: TYPE II -15 RESOLUTION NO. 85 - AUTHORIZING THE SOLID WASTE MANAGER TO ACCEPT OUT -OF -COUNTY RECYCLABLE MATERIAL AT THE RECYCLING AND SOLID WASTE CENTER MOVED by Mr. Todd, seconded by Mr. Lerner, and unanimously adopted by voice vote. 120 April 18, 1995 WHEREAS, the service agreement between the County and CRInc., as amended, allows the County to accept out -of -County recyclable materials, and WHEREAS, it is in the best interest of the County to maximize net revenues from the processing and sale of recyclable materials, and WHEREAS, the County desires to accept out -of -County recyclable material in appropriate cases in order to maximize revenues, and WHEREAS, periodic deliveries of acceptable recyclables by municipalities, institutions, or commercial entities are expected to have no negative effect on the operation of the Recycling and Solid Waste Center, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the Solid Waste Manager is authorized to accept out -of -County recyclable material commencing June 1, 1995, only if delivered in large loads and only if accepting those materials is in the financial interest of Tompkins County, RESOLVED, further, That the Solid Waste Manager shall have the final authority to negotiate and confirm in writing, agreements for periods not to exceed one-year with out -of -County suppliers of recyclable material about all matters including prices paid, size of acceptable loads, types of recyclables, etc., RESOLVED, further, That the Solid Waste Manager shall report on a regular basis to the Solid Waste Committee on the quantities of out -of -County material accepted and the terms pursuant to which such materials have been accepted. SEQR ACTION: TYPE II -15 Appointment It was MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote, to appoint Henry Vaughan to the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility for a term expiring December 31, 1997. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairman and duly seconded and adopted by voice vote, with Representative Proto voting no, the resolution entitled Endorsement of Labor -Management Partnership Agreement was added to the agenda. Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the resolution entitled Transfer of County Tax Parcel 18-1-16 in the Town of Danby, Approximately 36.5 Acres to Finger Lakes Trust Inc., for Public Purpose. Affirmation of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA017-95 - Approval of T -Hangar Lease Agreement - Tompkins County Airport CA018-95 - Authorization to Accept Grant Award and Budget Adjustment - Depaitiuent of Social Services CA019-95 - Reclassification of Sign Mechanic - Public Works CA020-95 - Budget Adjustments - Various Departments Chairman's Report and Appointment(s) 121 April 18, 1995 Chairman Stein had no report or appointments. Report from the County Administrator Mr. Heyman reported the County newsletter "County Corridors" has steadily been improving. There is a critical need for an organization to communicate with its employees, and he feels this works well as a communication tool for Tompkins County. The feedback that has been received indicates employees are reading the publication on a regular basis. Report from the County Attorney Mr. Theisen whimsically reported on a recent case involving a Ferret. He requested an executive session to discuss pending litigation. Report from the Finance Director Mr. Squires reported the auditors have concluded the County audit. He reported proposals will be opened tomorrow for administrative software, and will review these over the next month. He announced he has been appointed to the Board of Directors of the New York State Government Finance Officers Association. Dominic Cafferillo, City of Ithaca Controller, is soon to be President of that organization. Report and Presentation of Resolution(s) from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee met April 12. She stated a proposed resolution for the Danby Land Trust will come to the Board on May 16. She asked any Board members who have questions on this subject, to get them to her as soon as possible. The Committee approved the Planning Department's work plan for 1995. She said the plan is extensive and there is a lot of work to be done this year. Mrs. Schuler urged members of the Board to read the plan. She displayed a new brochure being distributed by the Tompkins County Public Library. She reported the selection of a new Tompkins Cortland Community College President has been narrowed to three final candidates. On April 27 there will be a joint meeting of the Planning, Community Development and Education Committee, and Health and Environmental Quality Committees, with other Board members have an invited to update on GIS (Geographic Information System) and other pending Capital projects. The next Committee meeting will be May 10 at 9 a.m. RESOLUTION NO. 86 - AUTHORIZATION TO ENTER INTO A FOUR YEAR LEASE AGREEMENT WITH THE FINGER LAKES LIBRARY SYSTEM AND BUDGET ADJUSTMENT MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Finger Lakes Library System currently has a lease agreement with the Tompkins County Public Library for the rental of space, and WHEREAS, the Tompkins County Division of Buildings and Grounds currently maintains utility, cleaning, and maintenance services to the entire Library facility without benefit of a written agreement, and WHEREAS, all parties agree that there should be one uniform agreement for the rental of space including utility, cleaning, and maintenance services between Tompkins County, as owner of the facility located at 312 North Cayuga Street, and the Finger Lakes Library Service, now therefore be it 122 April 18, 1995 RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the County Administrator is hereby authorized to sign a lease agreement with the Finger Lakes Library Service for January 1,1995 through December 31, 1998 for rent, cleaning, utilities and maintenance with amounts due Tompkins County as follows: 1995 $51,566 ($8.3873 per SF for office; $2.0573 per SF for garage) 1996 $53,115 ($8.6392 per SF for office; $2.1190 per SF for garage) 1997 $54,708 ($8.8983 per SF for office; $2.1826 per SF for garage) 1998 $56,348 ($9.1652 per SF for office; $2.2480 per SF for garage) RESOLVED, further, That the County agrees to pay the Library for the rent which is currently due and payable to the Library by Finger Lakes Library Service in the amounts stated below: 1995=$17,426.68; 1996=$26,925; 1997=$27,732; 1998=$28,564 RESOLVED, further, That the Finance Director be authorized and directed to make the following budget adjustment for 1995: REVENUE A9999.2410 Unallocated Revenue - Rentals $17,426.68 APPROPRIATION A7410.4400 Library - Program Expense $17,426.68 RESOLVED, further, That the actual costs for utilities, cleaning, and maintenance for the years 1995, 1996, 1997, and 1998 be measured against the actual amounts paid pursuant to this lease and adjustments, either positive or negative, be factored into the rental amounts to be negotiated during the subsequent rental period commencing January 1, 1999. SEQR ACTION: TYPE II -15 Report from the Facilities and Operations Committee Mr. Winch, Chairman, had no report. Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee met April 13 and reviewed highlights of the Airport's Annual Report. She reported there is a surplus of funds in the Airport budget of approximately $218,000 thanks to the work of the former Airport Committee. The Committee authorized the installation of monitoring wells, and forwarded this item to the Health and Environmental Quality Committee. Pedestrian and bicycle needs were also discussed at that meeting. Ms. Blanchard stated there is an excess in the snow removal budget in the amount of $70,000 because of the mild winter. The Committee is considering whether to keep them in a snow -removal fund or use those funds to do additional paving. She reported the Forest Home Bridge schedule has been revised. The opening of the bridge has been delayed to September 19 from two weeks earlier. She stated as part of the transit consolidation project, there is a new consolidated bus schedule she feels will be very helpful. Ms. Blanchard said thanks to Senator Seward's office, Tompkins County will be using the electronic trolley during the Empire State games in August. She responded to questions relating to a generic newscast about US Air. She said problems that Airline has relate to prolonged airline negotiations, and stated U.S. Air looks at Tompkins County as a profit center. RESOLUTION NO. 87 - ESTABLISHING PETTY CASH ACCOUNT - ITHACA- TOMPKINS TRANSPORTATION COUNCIL MOVED by Ms. Blanchard, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, Tompkins County serves as the Host Agency for the Ithaca -Tompkins County Transportation Council, the Metropolitan Planning Organization for the Ithaca -Tompkins County Metropolitan Area, and 123 April 18, 1995 WHEREAS, the Director of the Ithaca -Tompkins County Transportation Council has requested that a petty cash account be established in the amount of fifty dollars ($50), now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the County Director of Finance is hereby directed and authorized to establish a petty cash account in the amount of fifty dollars ($50) for the use of the Ithaca -Tompkins County Transportation Council. SEQR ACTION: TYPE II -15 RESOLUTION NO. 88 - AUTHORIZATION TO EXECUTE AGREEMENT WITH NEW YORK STATE DEPARTMENT OF TRANSPORTATION FOR LAND ACQUISITION FOR COUNTY PROPERTY NEAR THE INTERSECTION OF NEW YORK STATE ROUTE 13A AND NEW YORK STATE ROUTE 13 MOVED by Ms. Blanchard, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, New York State Depaitnient of Transportation requires a parcel .42 in size for its right-of-way use in NYSDOT PIN 3057.28 and will pay the County $2,500 under the eminent domain process, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the County Administrator or designee is hereby authorized to execute an Agreement with New York State Department of Transportation for land acquisition by eminent domain for County property near New York State Route 13A and New York State Route 13 for proposed improvements as part of the Route 13 South roadway and bridge improvement project NYSDOT PIN3057.28. SEQR ACTION: TYPE II -21 Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met April 13 and heard a report from Gordon Stevens, Jail Administrator, on medical services at the Jail. Mr. Stevens reported to the Committee that medical services at the Jail have vastly improved during the last year, and that quality measures are working quite well. Mr. Evans said Alice Cole, Public Health Director, requested the Jail Nurse position report directly to the Sheriff. Her concerns are that requirements under the New York State Public Health Law and requirements under the Corrections Law are different, and she does not feel qualified to supervise the position under those circumstances. Mr. Evans said Ms. Cole has been asked to form an ad hoc committee to look at this issue further. The Committee had a report from Steven Kern of the Health Department concerning rabies. He reported to the Committee there have been only 22 rabies related deaths in the United States since 1980. Frank Croteau, Health and Safety Coordinator, gave a report to the Committee concerning air quality in the Mental Health building. He alerted the Committee that two employees in the building had health complaints and upon expediting investigation by the County it was found that carbon monoxide levels were too high. The problem was linked to a heating device on the roof of the building. This device will be replaced. Mr. Evans said the Alcoholism Council expressed concern to the Committee about the Agency's budget, and said there is an expected cut by New York State of $37,000. The Committee, at the request of the SPCA, tabled the subject of cat licensing indefinitely. David Lapoint of Ithaca Wastewater Treatment Plant, relayed concerns to the Committee about meter calibration at the Plant. RESOLUTION NO. 89 - AUTHORIZATION TO EXECUTE CONTRACT - JACK VENESKY, C.P.A. - HEALTH DEPARTMENT 124 April 18, 1995 MOVED by Mr. Evans, seconded by Mrs. Schuler. Ms. Kiefer raised concern that this contract increases significantly over the rate of inflation. A lengthy discussion followed. It was MOVED by Mr. Proto, seconded by Ms. Kiefer, to accept the figure in the resolution for 1995, but to renegotiate for 1996 and 1997. A voice vote on the amendment resulted as follows: Ayes - 3 (Representatives Kiefer, Proto, and Schuler); Noes - 12. AMENDMENT FAILED. It was MOVED by Mr. Meskill, seconded by Mr. Totman, to refer this resolution back to Committee. A voice vote on the amendment resulted as follows: Ayes - 5 (Representatives Blanchard, Kiefer, Meskill, Stein, and Totman); Noes - 10. AMENDMENT FAILED. A voice vote on the original resolution resulted as follows: Ayes - 13, Noes - 2 (Representatives Meskill and Totman). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Health Department is required to file a Medicare and Medicaid Cost Report for the Certified Home Health Agency, and WHEREAS, Jack Venesky, C.P.A. has provided guidance, technical expertise, consulting and accounting services for the department since 1989, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the County Administrator is authorized to execute a contract with Jack Venesky, C.P.A. for the reporting years of 1995, 1996 and 1997, RESOLVED, further, That the Department will budget the costs as follows: COMPLETE CONSULTING SERVICE INCLUDING AUDIT CHHA YEAR FEES THE MEDICAID REPORTING PAYABLE MEDICARE COST REPORT YEAR COST REPORT 1995 1996 $15,000 $4,500 1996 1997 $15,800 $4,700 1997 1998 $16,500 $4,900 SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Leadership Council Ms. Mink, Chair, said the Council held a very interesting and productive meeting yesterday with members of the Blue Collar Union. The members of that Union voted unanimously in support of the labor-management partnership agreement. The next Leadership Council meeting will be April 19 at 1 p.m. RESOLUTION NO. 90 - ENDORSEMENT OF LABOR-MANAGEMENT PARTNERSHIP AGREEMENT MOVED by Ms. Mink, seconded by Mrs. Livesay. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, the Labor Management Partnership Agreement developed by the Leadership Council is designed to serve as the basis for Tompkins County's Partnership for Quality effort, and WHEREAS, the agreement has been approved by the County's CSEA White and Blue Collar Units and County Department Heads, now therefore be it 125 April 18, 1995 RESOLVED, That the Tompkins County Board of Representatives endorses this agreement and authorizes the County Administrator and the Chair of the Leadership Council to sign the agreement on behalf of the County. SEQR ACTION: TYPE II -15 Report, Presentation of Resolution(s) and Appointments from the Human Services Committee Mr. Joseph, Chairman, reported the Committee met April 5. He said the Department of Social Services has submitted a managed care plan to the State. Since the submission of the plan, the County has learned the State is applying for a waiver from the federal government, and all the rules may change. Mr. Joseph reported the Task Force for Battered Women will now run its shelter without night staff because of reductions in funding. A report of the homeless task force shows a decline in the need for homeless shelters. This represents a successfully run program. Mr. Joseph said there is concern that this success will be overrun by changes in the State budget when it is adopted. Ms. Blanchard was excused from the meeting at this time. RESOLUTION NO. 91 - AUTHORIZATION TO EXECUTE A CONTRACT WITH GADABOUT TRANSPORTATION SERVICES, INC. MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, Gadabout provides Senior Citizens with much needed transportation, and WHEREAS, Community Services for the Elderly funding can be used to help meet the costs, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the County Administrator, or his designee, be authorized to execute a contract with Gadabout Transportation Services, Inc., for a total of $1,467; $1,100 of which is provided via the New York State Community Services for the Elderly Program and $367 to be provided by Gadabout as local match, RESOLVED, further, That no additional funds are required for this service. The said funds shall be expended from Account No. 6777.4491. SEQR ACTION: TYPE 11-15 Appointments It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to make the following appointments to the Tompkins County Youth Board: Terms expire December 31, 1997: Ben Curtis - Town of Ulysses Representative Gailanne Limber Mackenzie - Village of Groton Representative Donna West - City of Ithaca Representative It was MOVED by Mr. Joseph, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present, to appoint Pamela Mackesey to the Economic Opportunity Corporation as the City of Ithaca Representative for a term expiring March 31, 1997. It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to appoint Georgette King to the Human Rights Commission for a term expiring December 31, 1997. 126 April 18, 1995 Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee meeting scheduled for April 24 has been canceled. He stated Tompkins Cortland Community College has asked for guidance from the Committee as the 1996 budget for the College is prepared. Mr. Lerner said the Budget Reorganization Advisory Committee is planning an enhanced version of the kind of public town meetings held last year on the budget. He said he expects a special Board meeting to discuss the proposed changes in the outline of the 1996 County budget. At this time he distributed a chart showing preliminary 1996 budget scenarios as of April 4, 1995, and briefly discussed this document with the Board. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met April 10 and the business conducted at that meeting is reflected on the agenda. She brought to the Boards' attention the Mercer Report on the County's health insurance coverage. Mrs. Livesay stated Representative Evans is Chairing a subcommittee that is working on revising the Ethics law. The subcommittee members are Representative Totman; Aurora Valenti, County Clerk; Bob Stolp, Assigned Counsel Administrator; and Linnett Warner, Administrative Assistant in the Solid Waste Division. The Committee hopes to have Anita Fitzpatrick, Personnel Commissioner, give a presentation at the next Committee meeting on the County's job reclassification system. The next Committee meeting will be May 8 at 3 p.m. There will also be a report on the affirmative action program at that time. She reminded the Board that the Committee will meet on April 24 at 3 p.m. in executive session to discuss any personnel issue anyone has. If anyone would like to be placed on the agenda for this meeting, they should contact her. RESOLUTION NO. 92 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 2 OF 1995 - ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 12, LAWS OF 1995 FOR THE ELIGIBLE EMPLOYEES OF THE COUNTY OF TOMPKINS MOVED by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Affairs Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, May 2, 1995 at 5:30 o'clock in the evening thereof on proposed Local Law No. 2 of 1995 - Electing a Retirement Incentive Program as Authorized by Chapter 12, Laws of 1995 for the Eligible Employees of the County of Tompkins. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE 1I-15 RESOLUTION NO. 93 - DESIGNATION OF POINT OF ENTRY FOR OFFICIAL STREET NAMES AND ADDRESSES AND THE ESTABLISHMENT OF AN ELECTRONIC MASTER STREET NAME AND ADDRESS FILE MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. 127 April 18, 1995 WHEREAS, accurate street names and addresses are essential to the successful implementation of E911 and to support other essential activities of County and Municipal governments, and WHEREAS, the County has not officially designated a point of entry for this information, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, and after discussions with postal and municipal officials, That the Fire and Disaster Coordinator's office be designated the official point of entry for all municipal actions and approvals regarding street names and addresses, RESOLVED, further, That the Fire and Disaster Coordinator will review all proposed changes and urge municipalities to avoid the duplication of street names or addresses, RESOLVED, further, That on acceptance of changes that these changes will be transmitted to Data Processing to be incorporated into an electronic master file to serve all County Departments and Municipalities. SEQR ACTION: TYPE 11-15 RESOLUTION NO. 94 - ENCOURAGING OPPORTUNITIES FOR SERVICES FOR OLDER AMERICANS - FEDERAL GOVERNMENT MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, forthcoming reauthorization of the Older Americans Act offers an opportunity to modify the Act to reflect changing knowledge, conditions, and experience, and WHEREAS, economic conditions require every possible action to reduce government spending without denying services to those in need, now therefore be it RESOLVED, on recommendation of the Human Services and Governmental Affairs Committees, That in the reauthorization of the Older Americans Act, cost sharing should be implemented for appropriate services so as to extend service funds available to serve more people, RESOLVED, further, That the experience of states which have implemented cost sharing should be taken into consideration, and that maximum flexibility be allowed to states and localities to design and implement cost sharing options, RESOLVED, further, That voluntary contributions should continue to be encouraged in conjunction with cost sharing arrangements. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 95 - URGING COST SHARING OPPORTUNITIES FOR SERVICES FOR OLDER AMERICANS - NEW YORK STATE GOVERNMENT MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, economic conditions require every possible action to reduce government spending without denying services to those in need, now therefore be it RESOLVED, on recommendation of the Human Services and Governmental Affairs Committees, That New York State programs for the elderly should require cost sharing for appropriate services so as to extend service funds available to serve more people, RESOLVED, further, That the experience of those State senior programs which have implemented cost sharing should be taken into consideration, and that maximum flexibility be allowed to localities to design and implement cost sharing options, RESOLVED, further, That voluntary contributions should continue to be encouraged in conjunction with cost sharing arrangements. 128 SEQR ACTION: TYPE II -15 April 18, 1995 RESOLUTION NO. 96 - ADOPTION OF REVISED ADMINISTRATIVE POLICY 02-01 - CREATING NEW POSITIONS AND CHANGING EXISTING POSITIONS MOVED by Mrs. Livesay, seconded by Mr. Evans. It was MOVED by Mr. Lerner, seconded by Mr. Meskill, to delete the following wording on page three, third paragraph: "The Commissioner of Personnel shall then make a final decision which is not appealable" and replace with the following wording: "The Commissioner of Personnel shall then make a decision. If the decision of the Commissioner of Personnel goes against the Appeals Committee, the matter is appealable to the committee with the personnel function". A roll call vote on the amendment resulted as follows: Ayes - 13; Noes - 1 (Representative Todd); Excused - 1 (Representative Blanchard). AMENDMENT CARRIED. A voice vote on the resolution as amended resulted as follows: Ayes - 14, Noes — 0, Excused - 1 (Representative Blanchard). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following revised Administrative Policy is hereby adopted: 02-01 Creating New Positions and Changing Existing Positions SEQR ACTION: TYPE 11-15 RESOLUTION NO. 97 - CREATION OF YOUTH SERVICE SPECIALIST - YOUTH BUREAU MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, the budget of the Youth Bureau has been reduced and the department can no longer afford to fill two Program Management Specialist positions on a full-time basis, and WHEREAS, the department occasionally needs to hire staff for short periods of time for specific projects which may not require the same level of autonomy or experience as required of a Program Management Specialist, and WHEREAS, there are no other appropriate titles which can be used by the Youth Bureau, and WHEREAS, the creation of the Youth Services Specialist position would give the department the flexibility to use existing funds more efficiently to achieve County -approved objectives, now therefore be it RESOLVED, on recommendation of the Human Services and Governmental Affairs Committees, That one (1) full-time position of Youth Services Specialist (11/560), labor grade K(11), competitive class be created immediately. SEQR ACTION: TYPE II -15 RESOLUTION NO. 98 - INCREASE IN HOURS OF SECRETARY/PARALEGAL AIDE TO COUNTY ATTORNEY - COUNTY ATTORNEY MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the position of Secretary/Paralegal Aide to County Attorney was originally created on February 15, 1994 at 60%, and 129 April 18, 1995 WHEREAS, the Secretary/Paralegal Aide to County Attorney position was given approval and funding through the 1995 budget process to be staffed at 100% effective January 1, 1995, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the position of Secretary/Paralegal Aide to County Attorney (59/337), confidential labor grade I(9), exempt class be increased from 60% to 100% effective January 1, 1995. SEQR ACTION: TYPE II -15 RESOLUTION NO. 99 - TO SUPPORT REPEALING THE SUNSET PROVISION OF CHAPTER 78, LAWS OF 1989, ESTABLISHING THE LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND MOVED by Mrs. Livesay, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the appropriate management of local government records through their creation, use, maintenance, and disposition is essential to efficient and effective government, and WHEREAS, the Local Government Records Management Improvement Fund was established in Chapter 78, Laws of 1989, to benefit the local governments of New York State through grants for records management and through establishment of a program of regionally -based technical assistance administered by the New York State Archives and Records Administration of the New York State Education Department, and WHEREAS, the Local Government Records Management Improvement Fund has enormously benefited Tompkins County through three (3) grants totaling $110,000 to the Tompkins County Clerk's Office, and grants exceeding $200,000 to Tompkins County municipalities through frequent and readily accessible consultation by the Improvement Fund -supported State Archives and Records Administration Regional Advisory Officer and through Improvement Fund -sustained training available through regularly scheduled workshops on records and information management -related subjects attended by the Tompkins County Clerk and the Records Officer, and WHEREAS, the grants have supported successful projects to inventory the records of Tompkins County, to store inactive records, and for microfilming, and WHEREAS, the grants, consultation, workshops, and other services to Tompkins County supported by the Fund have contributed significantly to the improved management of its records, to the availability and accessibility of those records to its officials and citizens, and to economical and responsive administration saving taxpayers' dollars, and WHEREAS, there is much more to be accomplished here in Tompkins County and in the other local governments of New York State, where needs will continue in the future with the growth in the volume of records, as needs change and information technologies present new challenges, and WHEREAS, grants and technical advice are essential in assisting all the local governments of New York State in developing records management programs adequate to the demands of governments and citizens, and demand for those grants and services remains critical, and WHEREAS, these needs are served and programs sustained through modest surcharges on fees for records filed and recorded by county clerks of the State of New York and the Register of the City of New York which sustain the Improvement Fund, without the use of state tax revenues, and WHEREAS, The Local Government Records Management Improvement Fund was created with a sunset date of December 31, 1995, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That Tompkins County fully supports the perpetuation of the Local Government Records Management Improvement Fund through the elimination of its sunset provision and supports its continued administration by the 130 April 18, 1995 New York State Archives and Records Administration of the New York State Education Department with oversight by the Local Government Records Advisory Council, RESOLVED, further, That Tompkins County forward copies of this resolution to its state legislators, the leadership of the state legislature, and to the Governor of the State of New York. SEQR ACTION: TYPE II -15 Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee discussed supervision of the Jail Nurse position. He also stated the Fiscal Coordinator for the Sheriff's Depai tment presented the Committee with a work plan which identified positive and negative areas in the Department. He stated the Committee has requested the County Administrator to examine the subject of expanding the Jail as a result of the expenses the County has incurred due to lack of space at the Jail. Ms. Kiefer requested a copy of the report presented to the Committee from the Fiscal Coordinator. Mr. Meskill said he will distribute a copy to all Board members. Report from the Economic Development Committee Ms. Mink, Chair, reported the Committee met April 11 and heard a report from Michael Stamm, President of Tompkins County Area Development, and also Chuck Winns of the Tompkins -Cortland Labor Union Coalition. Mr. Stamm gave the Committee his opinion on the Biggs A building. Mr. Stamm told the Committee he feels the best occupants for the building would be small offices or small development companies. Ms. Mink noted TCAD exceeded the number of jobs they said they would create. Mr. Stamm also reported on the results of his research to a recapture policy whereby a recipient of IDA support who relocates out of the County would have to pay back the IDA monies received. This idea met with signs of approval from Board members. Report from the Space Planning Committee Ms. Mink, Chair, said the Committee will meet April 21 at 1:30 p.m. The Committee will be targeting responsibilities to different agencies. Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee met today and began discussions concerning the functions of the Board of Representatives and those various problems that vary from work load and time commitment on the part of the legislators, to the numbers on the Board. The next meeting will be May 2 at 3:15 p.m. in the Old Jail Conference Room. At that meeting the Committee will focus on the function of the Board Chair. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee is continuing to organize itself. He read the Committee's vision statement and said he expects the Committee to complete its first phase of work by December. The Committee has created three subcommittees: Infrastructure, Policies, and Partnerships. Mr. Evans said the Committee will meet next on April 27 at 2 p.m. in the Sherman Peer Room at the Tompkins County Public Library. Report from the Public Information Committee Mr. Joseph, Co -Chair, reported the County News has been released. He invited Board members to write an article for the monthly column on the editorial page in the Ithaca Journal. 131 April 18, 1995 Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee will meet on April 24 at 8:15 a.m. at Cooperative Extension. He said Richard Mansfield, Executive Director of the New York State Rural Development Council will be in attendance at that meeting to dices what resources may be available at the State and Federal level. David Pilliod of the New York State Department of State will be speaking to the Committee through a speaker -phone at this meeting. Diane Crews of the New Futures Rural Alliance has also been invited to attend this meeting. Approval of Minutes of April 4, 1995 It was MOVED by Mr. Evans, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present, to approve the minutes of April 4, 1995 with the corrections submitted by Representative Kiefer. MINUTES APPROVED. Recess Chairman Stein declared recess from 8:40 p.m. to 8:50 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to enter into executive session at 8:50 p.m. to discuss a pending litigation. The meeting returned to open session at 9:00 p.m. Adjournment On motion the meeting adjourned at 9:00 p.m. 132 May 2, 1995 Regular Meeting Public Hearing - Local Law No. 2 of 1995 Chairman Stein called the public hearing to order at 5:30 p.m. concerning Local Law No. 2 of 1995 - Electing a Retirement Incentive Program as Authorized by Chapter 12, Laws of 1995, for the Eligible Employees of the County of Tompkins. Chairman Stein asked if any member of the public wished to speak. No member of the public or Board wished to speak and the public hearing was closed at 5:31 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Approval of Minutes of April 18, 1995 It was MOVED by Mr. Winch, seconded by Mr. Totman, to approve the minutes of April 18, 1995. It was MOVED by Ms. Kiefer, seconded by Mr. Lane, to amend the minutes by incorporating proposed changes submitted by Representative Kiefer. Mr. Meskill and Mr. Lerner asked that the section concerning the Public Safety Committee report given by Mr. Meskill, and the comments by Mrs. Eckstrom, Solid Waste Manager, to Resolution No. 85, be removed from the proposed amendment. Ms. Kiefer agreed to withdraw these changes. A voice vote on the amendments to the minutes resulted as follows: Ayes -15, Noes - 0. MOTION CARRIED. A voice vote on the minutes as amended resulted as follows: Ayes - 15, Noes - 0. MINUTES APPROVED. Proclamation Chairman Stein presented a proclamation declaring the week of May 7-13, 1995 as Hospital Week in Tompkins County to Representative Proto. Mr. Proto is a member of the Hospital Board of Directors. Mr. Proto distributed to members the Tompkins Community Hospital Annual Report for 1994, and the 1994 Community Service Plan. He also said he has extended invitations to Bonnie Howell, Hospital Administrator, and the President of the Hospital Board to attend a Board meeting to make a presentation on the state of the Hospital. Special Orders of the Day Mr. David Stewart, Member of the local organizing committee for the Empire State Games, stated the event will be held August 2-6, 1995. The games were last in Tompkins County in 1989. The Games are the largest amateur games in the nation with 7,000 athletes expected to participate. He said he anticipates 15,000 to be in attendance at the opening ceremonies. The economic impact to the community is expected to be between $5-8 million. The organizing committee represents various interests, including schools, police, emergency, and medical service agencies, government entities, businesses, the Chamber of Commerce and others. Mr. Stewart noted the County, through the Advisory Board on Tourism Development, contributed $10,000 towards this event. Privilege of the Floor by the Public No member of the public wished to speak. 133 May 2, 1995 Privilege of the Floor by Board Members Mr. Lerner, Representative, District No. 2, stated a couple of weeks ago he and Representative Blanchard, Scott Heyman, County Administrator, and Cathy Covert, Clerk of the Board, met to discuss how to streamline Board of Representatives Meetings. Mr. Lerner stated there will be a survey circulated to all Board members, and he hopes every member will take the time to complete this and return to Cathy Covert. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairman and duly seconded and unanimously adopted by voice vote, the resolution entitled Appointment to the Industrial Development Agency was added to the agenda. Withdrawal of Resolution(s) from the Agenda There were no resolutions to be withdrawn from the agenda. Affirmation of Resolution(s) Not Requiring Board Action There were no resolutions to be affirmed. Chairman's Report and Appointments Chairman Stein spoke concerning a request by Louise McEwen, Benefits Manager, of all Board members to complete a timecard showing the time spent on County business during the month of May 1995. Mr. Stein encouraged all Board members to complete the timecard as meticulously as possible. This is very important to all Board members, as it has an impact on retirement system credits. Appointments Chairman Stein had no appointments. Report from the County Administrator Mr. Heyman reported he attended a meeting with other County Administrators in New York State. However, he did not receive any further information on the State budget. Report from the Finance Director Mr. Squires reported he delivered the annual financial report of the County to the Clerk of the Board. This report reflects dynamic growth in the County's financial resources which should help boost the credit rating renewal for the County. He said he also distributed the sales tax report for the County, and commented the local municipalities that share the sales tax are having a healthy increase in income derived from the sales tax; however, the amount the County retains from the sales tax in relatively flat. He stated there is an imbalance in the way income is reported to the County. The County is showing a growth in the three percent sales tax, and a decline in the one percent sales tax. He said there has to be an explanation as the tax is uniformly applied. Mr. Squires noted the difference in sales tax income from inside and outside the City. That ratio has shifted dramatically this period to a 60(outside)/40(inside) split which is the most dramatic it has been. Mr. Squires reported on three items of concern with the first quarter report: The State budget, sales tax, and budget problems with the Depai linent of Motor Vehicles, and the Sheriff's Department. He stated the Sheriff s Department is tracking above budget, and he has 134 May 2, 1995 spoken to Mr. Watkins, Fiscal Coordinator for the Sheriff's Department, about this potential problem. Mr. Watkins reported this is due to employees being out of work on worker's compensation. Another small problem pertains to an unfavorable decision on a property tax case in the amount of $40,000. This amount represents more than the County had on its balance sheets to address property tax cases in 1995. Report from the County Attorney Mr. Theisen had no report. Report from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee has not met since the last Board meeting. She said the Committee met April 27 for a GIS (Geographic Information System) presentation with other members of the Board in attendance. Mrs. Schuler reported at the Tompkins County Public Library on April 14, Tom Cannon who is a maintenance worker for Tompkins County began CPR on a ten -month-old baby after she awakened from a nap and went into convulsions and unconsciousness. The baby was transported to Tompkins Community Hospital for observation. Mrs. Schuler thanked Mr. Cannon on behalf of the Board for his quick actions. Mrs. Schuler also reported she, along with Representatives Todd and Proto, attended an Arbor Day Celebration at the Eight Square School House. Mrs. Schuler announced the logo for the Ithaca Festival is being unveiled today. The next Committee meeting will be May 10. This will be a joint meeting with the Health and Environmental Quality Committee to discuss the Danby Land Trust project. Report from the Facilities and Operations Committee Mr. Winch, Chairman, reported the Committee authorized the solicitation for proposals for an exterior Library renovation project. He said he received from Dean Eckstrom, Director of Data Processing, an executive summary and update on the information network that he has spoken to the Board about before. A grant is being applied for $.5 million that would cover half of the cost. This is for the Tompkins County access project, which is an internet connection with City and County government, the library system, educational services, and social services agencies around Tompkins County. Because of the nature of the intermunicipal cooperation and the outreach to all segments of the community, they are confident Tompkins County will be awarded this grant. Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee has not met since the last Board meeting. The Committee will meet next on May 17 at 8 a.m. Highlights of that agenda include discussion on support for State legislation which will allow rural communities to have a different set of standards for the maintenance of their low-volume roads. The Committee will also continue discussion on alternatives for snow fund dollars that have not been expended. Ms. Blanchard distributed a collection of transit schedules. Ms. Blanchard been scheduled for May 10. RESOLUTION NO. 100 - AUTHORIZATION TO EXECUTE AGREEMENT - BROWN ROAD DESIGN MOVED by Ms. Blanchard, seconded by Mr. Totman, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Transportation Services Committee, That the County Administrator be and hereby is authorized to sign an agreement with T.G. Miller, P.C., of Ithaca, New York in the amount of $19,950 to develop the design for Brown Road which provides access to the Tompkins County Airport, 135 May 2, 1995 RESOLVED, further, That a budget of $40,650 be established for change orders, staff services, and miscellaneous expenses and that the County Administrator be authorized to execute change orders up to ten percent of the contract total. SEQR ACTION: TYPE II -15 Report and Appointment(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next Committee meeting will be May 11 at 9:30 in the Old Jail Conference Room. Mr. Evans reported there will be a public hearing on proposed revisions to the Tompkins County Sanitary Code on May 23 at 7 p.m. in the Rice Conference Room. These proposed revisions will be distributed to Board members tomorrow. Mr. Evans also reported the first case of Lyme disease that originated in Tompkins County has been reported. The first case of Tuberculosis has also been reported. Mr. Evans announced the week of May 7-13 is Water Week, and information will be available through Cathy Covert. Appointment It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote, to appoint Thomas P. Miller to the Soil and Water Conservation District as a grange member representative for a term expiring December 31, 1997. Report and Appointment(s) from the Human Services Committee Mr. Joseph, Chairman, had no report. Appointment It was MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to appoint Gilbert Levine to the Economic Opportunity Corporation as the Town of Dryden Representative for a term expiring March 31, 1997. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee has not met since the last Board meeting. The Committee will meet on May 9 and 23. He expects to review the main body of budget reorganization material at those meetings. Mr. Lerner said he will circulate a schedule to Board members on what the agenda will be for those meetings, as well as the agenda for the Budget Reorganization Advisory Committee. He announced there will not be a special Board meeting as was planned on June 13; the regular budget material will come to the Board at the June 6 meeting. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee has not met since the last Board meeting. She announced there are two at -large vacancies on the Community Affirmative Action Advisory Committee, and asked anyone who is interested to submit a resume. She stated a conference call will be held with Mercer Associates on May 10 at 10 a.m. to discuss health insurance. Any Board member who has questions on this subject should submit them to Kathy West, Deputy County Administrator, by noon on May 5. Mrs. Livesay requested an executive session to discuss negotiations. The next meeting will be May 8 at 3 p.m. Mrs. Livesay distributed a packet of information and gave a brief update on the work of the Department of Motor Vehicle Task Force. She stated there are several possible courses of action which the Committee is considering. However, there is no recommendation at this time, but the Committee expects to issue a report before the end of June. 136 May 2, 1995 RESOLUTION NO. 101 - ADOPTION OF LOCAL LAW NO. 2 OF 1995 - ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 12, LAWS OF 1995, FOR THE ELIGIBLE EMPLOYEES OF THE COUNTY OF TOMPKINS MOVED by Mrs. Livesay, seconded by Mr. Evans. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, New York State has offered the opportunity for Tompkins County to elect a retirement incentive program for eligible employees in order for the County to reduce its payroll by targeting positions that it wishes to eliminate, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That said proposed Local Law No. 2 - Electing a Retirement Incentive Program as Authorized by Chapter 12, Laws of 1995, for the Eligible Employees of the County of Tompkins be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk, and three (3) certified copies in the office of the Secretary of State. SEQR ACTION: TYPE I1-15 Report and Appointments from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee has not met since the last Board meeting. The next Committee meeting will be May 11 at 2 p.m. in the Old Jail Conference Room. Mr. Meskill was asked to forward a copy of the report by the Fiscal Manager of the Sheriff's Depaitment to Board members as some members said they did not receive it. Mr. Meskill said he would have this done. Appointments It was MOVED by Mr. Meskill, seconded by Mr. Todd, and unanimously adopted by voice vote, to appoint Representatives Proto and Schuler to the Advisory Board on Indigent Representation for terms expiring December 31, 1997. Presentation of Resolution(s) from the Human Services Space Planning Committee RESOLUTION NO. 102 - AMENDING RESOLUTION NO. 78 OF 1995 - ACCEPTING REPORT AND RECOMMENDATIONS OF THE HUMAN SERVICES SPACE PLANNING COMMITTEE, PROVIDING DIRECTION FOR CONTINUED PLANNING FOR SPACE FOR HUMAN SERVICE DEPARTMENTS OF TOMPKINS COUNTY, AND AMENDING COUNTY CAPITAL PROGRAM MOVED by Ms. Mink, seconded by Mr. Meskill, and unanimously adopted by voice vote. RESOLVED, That Resolution No. 78 of 1995 is hereby amended to add: "RESOLVED, further, That the Finance Director is hereby authorized to advance funds from the General Fund until such time as bonds are issued to finance the project." SEQR ACTION: TYPE II -18 Report and Presentation of Resolution(s) from the Economic Development Committee 137 May 2, 1995 Ms. Mink Chair, reported the Committee will meet May 9 at 2 p.m. Guests at that meeting will be Terry Stark of the Broome County Office of Employment and Training, and Paul Bonaparte Krogh, Executive Director of Cornell Cooperative Extension of Tompkins County. RESOLUTION NO. 103 - APPOINTMENT TO THE INDUSTRIAL DEVELOPMENT AGENCY MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Section 856 of the General Municipal Law authorized that the Board of Representatives designate the members of the Industrial Development Agency by resolution, now therefore be it RESOLVED, on recommendation of the Economic Development Committee, That J. David Ferris be appointed to the Industrial Development Agency to serve at the pleasure of the Board, effective immediately, in the place and stead of Michael Stamm, RESOLVED, further, That the Clerk of the Board is authorized and directed to file with the Secretary of State a Certificate of Appointment. SEQR ACTION: TYPE I1-15 Report from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met on April 28 at 10 a.m. In attendance at that meeting was Roy Dexheimer, Don Williams, and Rick Weiss of B.O.C.E.S., who described what they are doing in the area of recycling. The Committee will meet with B.O.C.E.S. again to discuss this further. The Committee also met with Joe Micalcavage, President of Superior Disposal, Inc., who described an application he has for a transfer facility. The Committee heard from Tom Richardson on an RFP (Request for Proposals) for handling the sludge in the County from the various wastewater treatment plants. That RFP was approved and is out now to receive proposals. The Committee heard from Ken Thompson, Assistant Solid Waste Manager, about a pre -application for a SPDES (State Pollution Discharge Elimination System) permit at the Caswell Road Landfill to handle the leachate there. The Committee approved the acceptance of a bid for scales at the Hillview Road Transfer site for $11,111. The Committee also discussed the role of the Solid Waste Advisory Committee. Mr. Todd said he expects a recommendation to be made on this at the next meeting. The next Committee meeting has not been scheduled at this time. Report from the Annual Solid Waste Fee Fairness Committee Mr. Lane, Chairman, reported the Committee has been meeting as a group, and welcomed anyone to attend meetings or direct correspondence to him. The Committee is looking at how it can rearrange some of the information, particularly in respect to multiple dwellings and commercial property, to see if a scheme can be made to charge multiple dwellings on a unit basis rather than a square footage basis. Bill Seavey, Financial Analyst for the Solid Waste Division, is working on draft ideas and comparisons for the Committee to look at. Report from the Charter Review Committee Mr. Lane, Chair, reported the Committee met today and talked about various counties they want to investigate more thoroughly, particularly in respect to their legislatures. Henry Morris, student intern with the Committee, has been doing a lot of research on this. Mr. Lane said the Committee will be putting together a survey of information to send to other chartered counties, as well as putting questions together to interview legislators from other counties. The next meeting will be May 23 at 3:15 p.m. in 138 May 2, 1995 the Old Jail Conference Room. Mr. Proto requested to be put on the mailing list for the agenda of this Committee. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met on April 27 and will meet again on May 25. The subcommittees will meet on May 11. Report from the Human Services Space Planning Committee Ms. Mink, Chair, reported the Committee will be meeting May 5 at 1:30 p.m. Report from the Leadership Council Ms. Mink, Chair, had no report. Report from the Public Information Committee Mr. Evans, Co -Chair, had no report. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee met April 24, with Richard Mansfield of the Rural Development Council and via speakerphone with David Pilliod of the Office of Local Government in the Department of State. The Committee discussed opportunities that are available at the State and Federal levels of government that Tompkins County is and is not taking advantage of. He stated there is $15 million available through Mr. Mansfield's program, and information was provided to assist the County is accessing those funds. Mr. Proto stated issues discussed included infrastructure, health and human services, regional economic development, consolidation of State services, as well as the subject of the local income tax. The next Committee meeting will be May 8 at 8:15 a.m. in the Courthouse Conference Room. Recess Chairman Stein declared recess from 7:00 p.m. to 7:08 p.m. Executive Session It was MOVED by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote, to enter into executive session to discuss negotiations at 7:08 p.m. The meeting returned to open session at 7:29 p.m. Adjournment On motion the meeting adjourned at 7:29 p.m. 139 May 16, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:33 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Approval of Minutes of May 2, 1995 It was MOVED by Mr. Totman, seconded by Mr. Evans, and unanimously adopted by voice vote, to approve the minutes of May 2, 1995 as submitted. Proclamations Chairman Stein presented a proclamation declaring the week of June 3-9, 1995, to be Ithaca - Tompkins County Trail Week to David Boyd, Director of the MPO (Metropolitan Planning Organization). Mr. Boyd thanked the Board for the proclamation on behalf of the Greenway Coalition and the Ithaca -Tompkins Transportation Council. He announced there will be a hike of the Dryden Trail on June 17, 1995. James Schug, Mayor of Dryden, will lead this hike. Chairman Stein presented a proclamation to Representative Joseph declaring May 31, 1995 to be Peer Power Recognition Day in Tompkins County. Mr. Joseph, Human Services Committee Chairman, thanked the Board for this proclamation, and stated as a former Peer Coordiantor at the Alcoholism Council of Tompkins County, he is pleased to accept the proclamation. Chairman Stein stated he intends to declare a recess at 7:15 p.m. for the purpose of convening various committees to review and take action on the proposals for the early retirement incentive. Privilege of the Floor by the Public James Schug, Mayor of Dryden, read and submitted the following resolution that was unanimously adopted by the Town of Dryden Board on May 9, 1995: RESOLUTION APPLICATION FOR NEW YORK SMALL CITIES DEVELOPMENT GRANT PROGRAM WHEREAS, the Town of Dryden, in partnership with Tompkins County Planning Department, generated the necessary application for a New York Small Cities Development Grant Program, and WHEREAS, the Town of Dryden with the assistance of the Tompkins County Planning Department has received a $400,000 New York Small Cities Development Grant, and WHEREAS, this grant would not have been accomplished without the support of the Tompkins County Board of Representatives and their foresight to fund the Tompkins County Planning Department sufficiently to allow this grant to happen, THEREFORE BE IT RESOLVED, that the Dryden Town Board and the people of the Town of Dryden wish to thank the County Legislature for their insight and support. 140 May 16, 1995 Ed Hart, Town of Danby resident, and Representative of the Finger Lakes Land Trust, spoke in support of the resolution on the agenda entitled Transfer of County Tax Parcel 18-1-16 in the Town of Danby, Approximately 36.5 Acres to Finger Lakes Land Trust, Inc. for Public Purpose. Mr. Hart stated he has lived in the Town of Danby since 1957, and supports this resolution because this particular area of land is rich and diverse biologically. He said he would accompany any member of the Board to tour the land. Ed Cope, Town of Danby resident, Chairman of the Environmental Management Council, and a professional botanist, spoke concerning a resolution on the agenda entitled Transfer of County Tax Parcel 18-1-16 in the Town of Danby, Approximately 36.5 Acres to Finger Lakes Land Trust, Inc. for Public Purpose. Mr. Cope stated the land in question is rare and special, and is the home of plants that cannot be found elsewhere in the County. He feels this is a wonderful opportunity for the County Board of Representatives to be able to give this to the public for use, and to have this transferred into the care of the Land Trust. Privilege of the Floor by Board Members Mr. Totman, Representative, District No. 9, asked for a moment of silence in memory of Mrs. Norma Shurtleff, wife of former Board Member, Phil Shurtleff. Mr. Totman announced the dates and times for services. Chairman Stein said a bouquet of flowers is being sent by the Board of Representatives. Mr. Lerner, Representative, District No. 2, reminded Board members who have not done so, to submit their surveys on streamlining Board of Representatives meetings. Additional copies of the survey can be obtained from Cathy Covert. Mr. Joseph, Representative, District No. 12, reported on crime statistics, and stated that the crime rate is down ten percent from 1994. Mr. Winch, Representative, District No. 8, spoke concerning the resolution on the agenda entitled Transfer of County Tax Parcel 18-1-16 in the Town of Danby, Approximately 36.5 Acres to Finger Lakes Land Trust, Inc. for Public Purpose. Mr. Winch stated he considers himself to be a conservationist, and feels it would be fiscally irresponsible to give this property away. He feels that those who wish to have the land should bid on it and pay for it. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, to add the following resolutions to the agenda: - Supporting Amendments to the New York State Criminal Procedure Law Authorizing the County of Tompkins to use Video Teleconference Technology for the Appearances of Criminal Defendants in Certain Proceedings - Appropriation from County Contingent Fund for Heating, Ventilating, and Air Conditioning Improvements for Communications Rooms at the Public Safety Building and Award of Contract - Advisement to Tompkins County Water Purveyors on Public Information Meetings Pertaining to Watershed Rules and Regulations Resolution to File a Negative Declaration of Environmental Significance as to Resolution No. 107 of 1995 141 May 16, 1995 Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: Establishing a Fringe Benefits Payment Pool and Establishing Fiscal Targets for all County Programs for the 1996 Budget Reaffirming Commitment to Continued Operation of Tompkins County Division of Motor Vehicles Affirmation of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA021-95 - Authorization to Execute Contract - Tompkins Cortland Community College CA022-95 - Authorization for the Youth Bureau to Contract with Hillside Children's Center for Crisis Services CA023-95 - Budget Adjustments - Various Departments Chairman's Report and Appointments Chairman Stein announced he has extended the Rural Affairs Committee to December 31, 1995, and stated he appreciates the work the Committee has been doing. Mr. Stein reminded the Board that financial disclosures were due yesterday, and if any Board member has not submitted their form, they should do so. He spoke of the time cards that Board members have been asked to complete, and said members should place their name on the timecard. Mr. Stein stated he received a letter concerning the Flag Day Parade on June 11. If any Board member is interested in being in the parade they should contact the Flag Day Chairman. Appointments Chairman Stein had no appointments. Report from the County Administrator Mr. Heyman had no report. Report from the County Attorney Mr. Theisen had no report. He advised the Board that the resolution entitled Resolution to File a Negative Declaration of Environmental Significance as to Resolution No. 107 of 1995 should be voted on before the resolution entitled Transfer of County Tax Parcel 18-1-16 in the Town of Danby, Approximately 36.5 Acres to Finger Lakes Land Trust, Inc. for Public Purpose. Report from the Finance Director Mr. Squires stated the County will be going to financial markets on May 25 to borrow for refinancing for the Airport Project, and will also be borrowing $1 million for the Tompkins Cortland Community College renovation program. Progress with financing is moving forward rapidly, and he expects to be issuing bonds in September to complete the financing of that project. 142 May 16, 1995 Report from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee May 10 and was chaired by Representative Lane in her absence. The Committee discussed the acceptance of HUD monies, the transfer of County -owned land in Danby to the Finger Lakes Land Trust, and the GIS Capital Program. The Committee met again today, and accepted Phase II of the GIS implementation Plan. She stated the vote on the Danby Land Trust resolution lost in Committee by a vote of 2-2. She said James Skaley, Chief Natural Resource Planner, will update the Committee on a monthly basis. She noted if she had been at that meeting, the resolution would have been passed by the Committee. Other announcements: Dr. Carl Haynes has been selected third President of Tompkins Cortland Community College, a new exhibit is at the Dewitt Historical Society, One Potato, Two Potatoe, detailing the history of the potato in Tompkins County. Reminder - the Ithaca Festival will be held June 1, 2, and 3. Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, reported Committee business is reflected on the agenda. He stated that a renovation project is being started at the Tompkins County Public Library, and will be the main project for the summer. There will also be other minor jobs taking place throughout the summer. Mr. Winch said he hopes all Board members are still receiving the Capital Projects report. RESOLUTION NO. 104 - AUTHORIZATION TO RENEW CONTRACT - JACK VENESKY, CPA MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Federal Circular A-87 allows for the recovery of indirect cost and maintenance in lieu of rent (MLR) for certain federal programs administered by the Department of Social Services, and the Department of Health, and WHEREAS, the documentation required under federal regulations to claim reimbursement for indirect cost, and MLR are complex, and WHEREAS, technical expertise is required in the preparation of an indirect cost report, and WHEREAS, Jack Venesky, CPA, has provided such technical expertise over the past three years and the $15,500 annual investment in this service has resulted in reimbursements of $254,000 in 1991, $284,000 in 1992, and $309,000 in 1993, and WHEREAS, in order to continue to claim reimbursement for indirect cost and MLR it is necessary to contract for the preparation of a 1994 Indirect Cost Report, and WHEREAS, Jack Venesky, CPA, has proposed a renewal of the agreement with terms which result in significant reduction in cost for the Department of Finance, Social Services and Health, and WHEREAS, the investment in this contract is anticipated to be fully recovered from the increase in federal reimbursements, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the County Administrator is authorized to execute a contract with Jack Venesky, CPA, for the reporting years of 1994, 1995, and 1996, and that the fee for such services shall be $12,900 annually. SEQR ACTION: TYPE II -15 RESOLUTION NO. 105 - PROVIDING DIRECTION TO THE FACILITIES AND OPERATIONS COMMITTEE WITH RESPECT TO LOCATION AND CONFIGURATION OF THE CHAMBERS AND OFFICE SPACE OF THE BOARD OF REPRESENTATIVES AND OF THE SECOND FELONY COURT ROOM OF THE OFFICE OF COURT ADMINISTRATION 143 May 16, 1995 MOVED by Mr. Winch, seconded by Ms. Blanchard. Mr. Winch stated the previous Public Works Committee and staff have spent a great deal of time looking at this frustrating subject, and have reached a juncture where direction from the Board is desired. After a lengthy discussion, Mr. Meskill noted for the minutes he wanted it understood that there is a possibility the Committee may come back with a recommendation to do nothing at all, and if there is not enough money to do what is needed, the Board should not pay a smaller amount to do something that would be inadequate. A voice vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Chairman of the Board of Representatives in January 1994 assigned to the Public Works Committee of this Board the responsibility to determine whether it would be feasible to assign the existing Board of Representatives chambers and office space to the Office of Court Administration as its second felony court room and to assign the existing second felony court room in the Old Courthouse to the Board of Representatives as its chambers and office space, and WHEREAS, the Public Works Committee, and its successor for this project the Facilities and Operations Committee, have determined that this "swap" of space offers many and varied advantages to both County government and the Office of Court Administration including (1) enhanced security for the course as a result of having all operations in a single building, enhanced security for the County as a result of the fact that the District Attorney's offices on the third floor of the main Courthouse would be effectively secured as a result of the fact that the two floors below the District Attorney would be 100 percent court use, and (2) greatly improved public space for Board meetings since the rated capacity of the existing Board room is 49 persons and the capacity of the proposed space in the Old Courthouse is 135 persons, and WHEREAS, investigations and planning have shown that there are substantial personnel configuration and layout problems at the Old Courthouse that would necessitate very significant costs to solve, and that the Office of Court Administration has requested changes in the Main Courthouse space that also would entail very substantial expenditures, and these events have caused the Facilities and Operations Committee to request policy direction from the Board of Representatives for this project, now therefore be it RESOLVED, on recommendations of the Facilities and Operations Committee, That that Committee is directed to consider, research, and propose, in conjunction with the County Capital Program for 1996-2000, a capital project whose goals would be determined after consideration by the full Board of Representatives but which would include: A. For the Public 1) Minimal cost 2) Improved access to official meetings of the County Board 3) Reopening of the front entrance to the Courthouse as the main entrance B. For the Board of Representatives and its staff and District Attorney's offices 1) Improved facilities and environment for the official conduct of County business 2) Provision of a reasonable amount of quiet, private office space with a telephone for use by individual Board members 3) Provision at a reasonable cost of security screening for the office of the District Attorney C. For the Court System 1) Accommodation of the needs of the court system for a 20 year planning period 2) Maximization of benefit from the staff time and money devoted to security measures 3) At a minimum, achievement of full security of sensitive offices and court space; optimal arrangement be full security of floors one through three RESOLVED, further, That the Committee should feel free to propose an option that "trades" Court space in the Old Courthouse for Board space in the main Courthouse but only if the goal of low total cost of the project can be met. In the event that the Office of Court Administration is not willing to accept a low cost alternative for its space, or in the event that the above-mentioned layout problem in the Old Courthouse cannot be solved without the expenditure of a large amount of money, then the 144 May 16, 1995 Committee shall recommend a low-cost option to achieve as many of the above goals as possible without such a "trade" of space. SEQR ACTION: TYPE II -15 Report from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee has not met since the last Board meeting. The next meeting will be May 17 at 8 a.m. Ms. Blanchard announced the hybrid electric transit demonstration bus will be in Tompkins County July 29 through August 27. Tompkins County is one of only three counties in the State that will be using it. Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met jointly with the Planning, Community Development and Education Committee on May 10, and held its regular meeting on May 11. The business conducted by the Committee is reflected on the agenda for this meeting. Mr. Evans complimented Alice Cole, Director of the Tompkins County Health Department, for her handling of the recent meningitis scare in Tompkins County. He also complimented the Ithaca Journal for printing all of the information it was provided with to better educate and inform the public. The next Committee meeting will be June 8 at 9:30 a.m. RESOLUTION NO. 106 - RESOLUTION TO FILE A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE AS TO RESOLUTION NO. 107 OF 1995 MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, pursuant to the State Environmental Quality Review Act, ECL Section 8-0101, et seq. ("SEQRA"), a Long -Form Environmental Assessment Form was completed to review the potential environmental impacts resulting from the adoption of Resolution No. 107, now therefore be it RESOLVED, That the adoption of Resolution No. 107 is a Type I action pursuant to SEQRA, RESOLVED, further, That the County Board of Representatives is lead agency for environmental review of Resolution No. 107 pursuant to SEQRA, RESOLVED, further, That the adoption of Resolution No. 107 will result in no significant environmental impacts. SEQR ACTION: TYPE II -15 RESOLUTION NO. 107 - APPROPRIATION FROM CONTINGENT FUND - TRANSFER OF COUNTY TAX PARCEL 18-1-16 IN THE TOWN OF DANBY, APPROXIMATELY 36.5 ACRES TO FINGER LAKES LAND TRUST INC., FOR PUBLIC PURPOSE MOVED by Mr. Evans, seconded by Mr. Proto. There was a lengthy discussion with some members of the Board feeling a decision to give County land away is not a fiscally responsible decision. There was also a feeling by some members that by approving this resolution, it would mean giving the land to the public, not only the Finger Lakes Land Trust. A roll call vote on the resolution resulted as follows: Ayes - 10, Noes - 5 (Representatives Blanchard, Lane, Todd, Totman and Winch). RESOLUTION ADOPTED. 145 May 16, 1995 WHEREAS, the County has acquired approximately 36.5 acres of land in the Town of Danby, being tax parcel 18-1-16, by tax foreclosure proceedings in 1993, and WHEREAS, said property is under contract to be sold to the owner of a neighboring property, to wit: Priscilla Sodums, for the sum of $12,000, and upon the closing a brokerage commission will be due from the County of $1200, and WHEREAS, the Finger Lakes Land Trust, Inc., and the Cornell Institute for Research in Chemical Ecology have made an investigation and determined that said property has unique natural characteristics, including rare and potentially valuable flora and fauna and is also an area for enjoyment of nature, and is worth preserving in its present state, and WHEREAS, Priscilla Sodums is willing to cancel her right to purchase said property in favor of this alternative use, and WHEREAS, it is in the best interest of the people of Tompkins County that said property be preserved in its natural state for the preservation of the unique flora and fauna of the area, for research to be conducted in this unique area, and for the general use and enjoyment of the people of Tompkins County, and WHEREAS, the Finger Lakes Land Trust, Inc., a New York not-for-profit corporation, has as its corporate purposes the preservation of natural resources in the Finger Lakes Region of New York State and the promotion of scientific study of an education regarding natural resources, and WHEREAS, the Finger Lakes Land Trust, Inc., has the knowledge, experience and expertise in protecting, preserving, and facilitating scientific study of natural areas, and has offered to accept said property and to hold and protect it for the purposes stated above, and WHEREAS, such preservation would be in the interest of the people of Tompkins County in that they would be able to enjoy the land by taking walks, observing and studying the natural surroundings, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Budget and Fiscal Policy Committees, That upon receipt of a release from Priscilla Sodums, the current contract be canceled and that said property be transferred to Finger Lakes Land Trust, Inc., RESOLVED, further, That in connection of such transfer, the Finger Lakes Land Trust Inc., shall pay $1200 to the County, which $1200 is to be paid by the County to Patterson Real Estate for its broker's commission, RESOLVED, further, That the deed to the Finger Lakes Land Trust, Inc., shall contain the following restrictions, conditions and covenants in perpetuity: 1. No trees may be cut, except as needed to remove a hazardous condition or to maintain or enhance the health of the forest and promote its condition as an old-growth forest. 2. The property shall be preserved in its natural state for enjoyment of the people of Tompkins County; for the purpose of protection of the flora and fauna, and for scientific research and study. 3. The property and any adjoining property hereafter acquired in fee by grantee for use as a biodiversity preserve shall be accessible free of charge to the general public and primarily to people of Tompkins County, New York, for non -consumptive uses such as nature walks, nature study and for their quiet enjoyment; provided however, that such use may be subject to reasonable restrictions to protect the natural state of the land and its use as a research area and the grantee shall be authorized to restrict or ban hunting on the property. 4. The property may be used as a model biodiversity preserve for chemical ecology in a temperate climate and pursuant thereto arrangements may be made with educational institutions such as Cornell University of Ithaca and the Cornell Institute for Research in Chemical Ecology, to enable scientific research to take place on the property, by chemical ecologists, other scientists, research associates and students. 5. No motorized vehicles, including but not limited to: automobiles, trucks, tractors, motorcycles, motorbikes, or snowmobiles, shall be permitted on the premises at any time, except as needed by the grantee for proper stewardship or research. 146 May 16, 1995 6. No structures of any kind shall be erected on the premises without consent of the County; however, footpaths may be created throughout the premises using only natural materials native to the area or recycled materials, as well as small fences for control of pedestrian traffic and small wooden bridges, platforms, and/or benches to facilitate use by the public. 7. The grantee shall indemnify and save harmless Tompkins County from and against any and every liability whatsoever from personal injury and/or property damage arising from any surface or subsurface pollution arising on the property from or related to the County landfill located southerly of the conveyed premises, and further, the grantee covenants not to sue Tompkins County therefore. 8. Only the County of Tompkins, New York, shall have standing to enforce these covenants and restrictions against the Finger Lakes Land Trust, Inc., its successors and assigns, RESOLVED, further, That the County Administrator or his designee is authorized and directed to execute a deed accordingly, RESOLVED, further, That an amount be transferred from the Contingency Fund to the General Fund, and appropriate tax accounts, said amount being equal to the amount of back taxes, current taxes, penalties and interest due on the parcel to be transferred as of the day of closing. SEQR ACTION: TYPE I-10 RESOLUTION NO. 108 - REVISION OF TOMPKINS COUNTY BOARD OF HEALTH BYLAWS - HEALTH DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Board of Health has reviewed and approved proposed changes to the bylaws, with the last revisions being done in April 1979, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the Bylaws of the Tompkins County Board of Health, as filed in the Board of Representatives office, be amended as submitted. SEQR ACTION: TYPE II -15 RESOLUTION NO. 109 - AUTHORIZING A LICENSE TO ENTER - CORNELL UNIVERSITY CHEMICAL DISPOSAL SITE AND RADIATION BURIAL SITE - MONITORING AND VALUATION WORK AT TOMPKINS COUNTY AIRPORT MOVED by Mr. Evans, seconded by Mr. Lerner, and unanimously adopted by voice vote. WHEREAS, the County of Tompkins signed a License to Enter for Cornell University to install and inspect monitoring wells in connection with a plume of contamination emanating from their chemical disposal site, and WHEREAS, the two-year agreement expired on December 11, 1992, and there is a continuing need to inspect said monitoring wells, and WHEREAS, Cornell University has a need to sink additional monitoring wells on Airport property in an adjacent parcel, in order that it may check for possible contamination from a former low- level radiation burial site, and WHEREAS, monitoring and evaluation is likely to be necessary for several years, and WHEREAS, Tompkins County has a direct interest in information so gathered, now therefore be it RESOLVED, on recommendation of the Transportation Services and Health and Environmental Quality Committees, That the County Administrator be and hereby is authorized to sign a License to Enter for a period of three (3) years, commencing immediately, to allow such work to take place, 147 May 16, 1995 RESOLVED, further, That maps of well locations and of pollution plumes, data and reports be filed at a location to be agreed upon as necessary between the County Airport Manager, Planning Department, Environmental Health staff, and Cornell University. SEQR ACTION: TYPE II -15 RESOLUTION NO. 110 - ADVISEMENT TO TOMPKINS COUNTY WATER PURVEYORS ON PUBLIC INFORMATION MEETINGS PERTAINING TO WATERSHED RULES AND REGULATIONS MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the Water Quality Steering Committee, working in the context of the County Water Quality Strategy Plan, recognized the importance of ensuring safe drinking water supplies and preventing pollution before it occurs and organized a citizen task group to develop a model for watershed rules and regulations for consideration and optional use by water purveyors in Tompkins County, and WHEREAS, the task group has collected a range of opinion on the positive and negative impacts such rules and regulations may have on property owners in the County and has compiled a draft with comments, and WHEREAS, the task group has finished meeting and a final draft of the model watershed rules and regulations is being completed under the aegis of the Executive Director of the Southern Cayuga Lake Intermunicipal Water Commission ("Bolton Point") and will be mailable to members of the public and to water purveyors on request from Bolton Point, and a list of individuals requesting the document will be supplied by Bolton Point to the Tompkins County Health Department and maintained there, and WHEREAS, it is the recommendation of both the Water Quality Steering Committee and the Agriculture and Farmland Protection Board that holding public information meetings to allow for public dialog prior to the filing of rules and regulations is in the public interest, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the Board of Representatives concurs that it is in the public's interest to hold public information meetings early in any consideration of the adoption or revision of watershed rules and regulations and ask the Division of Environmental Health to notify public and private water purveyors of this advisement. SEQR ACTION: TYPE II -15 Report, Presentation of Resolution(s) and Appointment(s) from the Human Services Committee Mr. Joseph, Chairman, had no report. RESOLUTION NO. 111 - AUTHORIZATION TO EXECUTE CONTRACTS - DEPARTMENT OF SOCIAL SERVICES MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the Department of Social Services routinely executes contracts that extend past the Tompkins County fiscal calendar, and WHEREAS, the Board of Representatives has the authority to approve such multi-year contracts, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the County Administrator, or his designee, be authorized to execute the following contracts for 1995-96. CONTRACTOR SERVICE CONTRACT PERIOD EOC HEAP Outreach November 1995 - October 1996 EOC Energy Packaging November 1995 - October 1996 148 TC -3 Genetic Design Child Caring Agencies SEQR ACTION: TYPE II -15 May 16, 1995 PACE Program Paternity Testing Foster Care for Children July 1995 - June 1996 July 1995 - June 1996 July 1995 - June 1996 Appointments It was MOVED by Mr. Joseph, seconded by Mr. Meskill, and unanimously adopted by voice vote, to appoint Barbara Barry to the Economic Opportunity Corporation Board of Directors as a Town of Lansing Representative for a term expiring December 31, 1997. It was MOVED by Mr. Joseph, seconded by Mr. Winch, and unanimously adopted by voice vote, to appoint Joseph Schehr to the Tompkins County Youth Board as a Town of Enfield Representative for a term expiring December 31, 1995. Report and Presentation of Resolution(s) from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee has been busy preparing budget material for the June 6 Board meeting. On May 23 there will be a meeting from noon to 3 p.m. at which there will be a large number of task force reports given. Mr. Lerner stated at the last Committee meeting, the Committee voted to recommend a zero percent cost of living increase to departments for 1996. The idea is to then give the Board maximum flexibility in approving special requests. He stated that departments are being encouraged to submit special requests. He noted Tompkins Cortland Community College operates under a different fiscal year, and the zero percent increase will not apply to the School with the understanding there will be no special requests. RESOLUTION NO. 112 - A RESOLUTION DELEGATING TO THE COUNTY FINANCE DIRECTOR OF THE COUNTY OF TOMPKINS, NEW YORK, POWER AND AUTHORITY TO DETERMINE WHETHER BONDS OF SAID COUNTY AUTHORIZED BY BOND RESOLUTION DATED JULY 12, 1994, SHALL BE PAYABLE IN A SUBSTANTIALLY LEVEL OR DECLINING ANNUAL DEBT SERVICE MANNER MOVED by Mr. Lerner, seconded by Mr. Joseph. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Local Finance Law of the State provides that a board of representatives may delegate to a county comptroller of a county, as chief fiscal officer, certain powers of said finance board with respect to the issuance of obligations of said county, and WHEREAS, the Board of Representatives of the County of Tompkins, New York, has previously delegated to the County Finance Director of said County those powers with respect to the issuance of obligations for the County's share of the cost of the campus master plan capital improvements for the Tompkins Cortland Community College to be borne by the County of Tompkins, New York, in accordance with an intermunicipal agreement between the County of Tompkins, New York, and the County of Cortland, New York, being the construction of additions to and the reconstruction of various campus buildings, authorized by bond resolution dated and duly adopted July 12, 1994, which could then be so delegated pursuant to the provisions of the Local Finance Law, and WHEREAS, on June 20, 1994, the Governor of the State signed into law Chapter 201 of the Laws of 1994 which, among other things, authorizes a board of representatives to determine to provide for substantially level or declining annual debt service on bonds and bond anticipation notes of a county 149 May 16, 1995 as an alternative to providing that such bonds and bond anticipation notes be amortized in accordance with the so-called fifty per cent rule, and WHEREAS, said Chapter authorizes the finance board of a county, the board of representatives, to delegate such determination, together with certain other determinations therein provided, to the county comptroller of the county, as chief fiscal officer, and WHEREAS, it is now desired to delegate to the County Finance Director of the County of Tompkins, as chief fiscal officer of the County, such powers, now therefore be it RESOLVED, by the Board of Representatives of the County of Tompkins, New York, as follows: Section 1. Pursuant to the provisions of paragraph a of Section 56.00 of the Local Finance Law, the power to determine whether to issue bonds and bond anticipation notes having substantially level of declining annual debt service, as provided in paragraph d of Section 21.00 of the Local Finance Law, shall be issued pursuant to bond resolution dated and duly adopted July 12, 1994, for the County of Tompkins share of the cost of the campus master plan capital improvements for the Tompkins Cortland Community College to be borne by said County, in accordance with an intermunicipal agreement between the County of Tompkins, New York, and the County of Cortland, New York, being the construction of additions to and the reconstruction of various campus buildings, as described in the preambles hereof, is hereby delegated to the County Finance Director of the County of Tompkins, New York, the chief fiscal officer of said County. All other matters relating to such bonds and bond anticipation notes to be issued by said County and having substantially level of declining annual debt service, including, but not limited to, the power to determine the weighted average period of probable usefulness of the objects or purposes to be included in such bonds or bond anticipation notes, and the maximum authorized period of maturity of indebtedness of such objects or purposes to be actually sold, the estimated average rate of interest at which fixed interest rate bonds of the same maturities would be sold if such bonds were to be issued with a variable rate of interest, pursuant to Section 54.90 of the Local Finance Law, whether interest on such bonds shall be compounded and payable at maturity or prior redemption, whether such bonds shall be issued as serial bonds, as sinking fund bonds, as term bonds, or any combination thereof, and all other matters which may be delegated pursuant to such Section, is hereby delegated to the County Finance Director of the County, the chief fiscal officer. Section 2. This resolution shall take effect immediately. SEQR ACTION: TYPE II -15 RESOLUTION NO. 113 - APPROVE AGREEMENT FOR FINANCING OF TOMPKINS CORTLAND COMMUNITY COLLEGE CAPITAL COSTS MOVED by Mr. Lerner, seconded by Mr. Winch. Ms. Kiefer stated she would support this resolution with the understanding that this Section 7 does not preclude her ability to comment on the Environmental Assessment Form on file in the County Attorney's office. Mr. Theisen said it would not. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Legislature of Tompkins County, jointly with Cortland County (collectively the "Local Sponsor") hereby finds and determines that, pursuant to the provisions of Article 126 of the Education Law, the Local Sponsor has established Tompkins Cortland Community College (the "Community College") in and for Tompkins County and Cortland County; has provided for the financing of not exceeding one-half of the amount of the capital costs of certain facilities (herein and in the Agreement, each as hereinafter defined, collectively called the "Project") and has authorized the Dormitory Authority of the State of New York (the "Authority") to provide for the financing of not to exceed one-half of the amount of the capital costs of the Project by the issuance of its bonds (the "Bonds") and in furtherance thereof and after discussion of the provisions of the proposed Agreement, wishes to approve the form and substance of the proposed Agreement among the Local Sponsor, the Authority and the Community College pertaining, among other matters, to said proposed Authority 150 May 16, 1995 financing of one-half of the capital costs of said Project and to grant approval to the Board of Trustees of the Community College to execute and deliver the Agreement, now therefore be it RESOLVED, by the Tompkins County Board of Representatives as follows: Section 1. The form and substance of a proposed agreement, by and among the Local Sponsor, the Authority and the Community College (the "Agreement"), in substantially the form presented to this Legislature prior to this meeting, is hereby approved. Section 2. The County Administrator of the Local Sponsor or the Deputy County Administrator is hereby authorized, on behalf of the Local Sponsor, to execute and deliver the Agreement to the Authority, with such non -substantive changes in terms and form as said County Administrator or the Deputy County Administrator, of the Local Sponsor, shall approve, as well as those changes necessary to comply with Rule 15c2-12 of the Securities Exchange Act of 1934, as amended. The execution thereof by said County Administrator or the Deputy County Administrator shall constitute conclusive evidence of the approval of the Local Sponsor. Section 3. The Local Sponsor also hereby grants approval to the Board of Trustees of the Community College to authorize the approval of, and to execute and deliver, the Agreement to the Authority, and the Local Sponsor knows of no regulation or limitation which has been established and prescribed by the State University of New York which would prohibit the Board of Trustees of the Community College from executing the Agreement and carrying out the provisions thereof. Section 4. The Local Sponsor hereby grants approval to the Board of Trustees of the Community College to do all things necessary and proper to effectuate the construction of the Project in accordance with the provisions of the Agreement. Section 5. The Local Sponsor hereby represents that it presently intends to continue its operation of the Community College, and does not intend to substantially reduce or "cut back" its operations. The Local Sponsor further represents that its fiscal and economic situation is such that it will be able to continue, in the foreseeable future, its financial support for the Community College. Section 6. The Local Sponsor hereby authorizes the County Administrator or the Deputy County Administrator of the Local Sponsor (who is duly qualified to so act) to execute and deliver all necessary or appropriate documents and to furnish all information requested by the Authority in connection with the Local Sponsor, including the furnishing of information required pursuant to the provisions of the Agreement Section 7. The Local Sponsor hereby authorizes the Dormitory Authority to construct the facility on its behalf and authorizes the County Administrator or the Deputy County Administrator of the Local Sponsor (who is duly qualified to so act) to execute and deliver all documents necessary or desirable in connection with construction of the Project by the Authority. Section 8. The County Administrator of the Local Sponsor agrees to provide to the Local Sponsor Legislature monthly status reports with respect to design and construction of the Project. Section 9. A certified copy of this resolution shall be forwarded to the Tompkins County Finance Director, County Attorney, President - Tompkins Cortland Community College, and Executive Director - Dormitory Authority of the State of New York. Section 10. This resolution shall take effect immediately upon adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE I1-15 Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met May 8 and heard a presentation from Anita Fitzpatrick, Personnel Commissioner, on the County's Community Affirmative Action Program. Mrs. Livesay said the Committee is still looking for persons interested in serving on that Advisory Board. The Committee also discussed consumer complaint handling in Tompkins County, and the Committee will continue to gather information on this subject. She explained why the resolution entitled Reaffirming Commitment to Continued Operation of Tompkins County Division of Motor Vehicles was withdrawn 151 May 16, 1995 from the agenda, stating some members of the Board expressed to her that they wanted to see a Task Force report before making any decision. Mrs. Livesay announced the May 23 meeting to review personnel issues has been canceled and is yet to be rescheduled. She said the Committee is still looking for employees who would like to serve on the Appeals Rating Committee. Mrs. Livesay reported on a recent mutual gains workshop she attended, and stated Scott Heyman, County Administrator, and Dominic Cafferillo, City Controller, will be looking into local training for this. She also reported on an intergovernmental meeting held with mayors and supervisors on May 4. When a summary of that meeting is finished, she will distribute copies to the Board, as well as all mayors and supervisors. Mrs. Livesay requested an executive session to discuss negotiations. RESOLUTION NO. 114 - APPORTIONMENT OF MORTGAGE TAX MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the County Clerk and the County Administrator have presented their report concerning mortgage tax receipts for the period October 1, 1994, through March 31, 1995, pursuant to Section 261 of the Tax Law, and the same have been apportioned to the various municipalities thereto, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the apportionment presented for said period from October 1, 1994, through March 31, 1995, be and hereby is approved. SEQR ACTION: TYPE II - 15 Report, Presentation of Resolution(s) and Appointment(s) from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met last week, and business is reflected on the agenda. He stated the Committee had discussion with the District Attorney regarding that office taking over the City Prosecution office. Discussion on this subject will continue. RESOLUTION NO. 115 - SUPPORTING AMENDMENTS TO THE NEW YORK STATE CRIMINAL PROCEDURE LAW AUTHORIZING THE COUNTY OF TOMPKINS TO USE VIDEO TELECONFERENCE TECHNOLOGY FOR THE APPEARANCES OF CRIMINAL DEFENDANTS INCERTAIN PROCEEDINGS MOVED by Mr. Meskill, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, the use of video teleconference technology as a substitute for certain personal appearances in court by criminal defendants may result in financial savings for Tompkins County by decreasing the amount of Sheriff's Department staff time required to guard prisoners who are appearing in person, and WHEREAS, such use is authorized by New York State Criminal Procedure Law under the supervision of the court system in specified situations, and WHEREAS, the said Law must authorize counties by name to use video teleconferencing or "electronic appearance", now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That this Board of Representatives hereby requests and urges its elected representatives, Assemblyman Martin Luster, Senator James Seward, and Senator John R. Kuhl to sponsor and support an amendment to New York State Criminal Procedure Law Section 182.20 adding the County of Tompkins to the list of counties authorized to conduct video teleconferencing or "electronic appearances". SEQR ACTION: TYPE II -15 152 May 16, 1995 RESOLUTION NO. 116 - APPROPRIATION FROM COUNTY CONTINGENT FUND FOR HEATING, VENTILATING, AND AIR-CONDITIONING IMPROVEMENTS FOR COMMUNICATIONS ROOMS AT THE PUBLIC SAFETY BUILDING AND AWARD OF CONTRACT MOVED by Mr. Meskill, seconded by Mrs. Schuler. A short roll call vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, the Division of Buildings and Grounds has determined that improvements are needed immediately to the heating, ventilating, and air-conditioning systems in the dispatch office and the emergency communications equipment room at the Tompkins County Public Safety Building to protect the emergency communications equipment from shutdown, provide adequate environmental conditioning, and minimize static electricity problems experienced by dispatchers, and WHEREAS, the Division of Engineering has duly solicited quotes for these improvements, and WHEREAS, of the three contractors requested to quote, three quotes were received and duly opened on May 3, 1995, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, That the Director of Finance is directed to appropriate $14,100 from Account No. A1990, County Contingent Fund, to Account No. A3110.4476 Sheriff's Department, for design, construction, and engineering staff services associated with these improvements, RESOLVED, further, That the contract be awarded to Gee's Sheet Metal Shop of Brooktondale, New York for a total not to exceed $10,200, RESOLVED, further, That $3,900 be allocated for design services, staff services, miscellaneous project expenses, construction testing, and change orders, RESOLVED, further, That the County Administrator or designee is authorized to execute a contract or any change orders up to the project contingency of ten (10%) percent with funds available from Account No. 3110.4476, RESOLVED, further, That the fiscal target of the Sheriff's Department is unaffected by this change as is 1996 rollover eligibility, RESOLVED, further, That the County Administrator will develop a policy proposal that specifies when building renovations must be paid for by the Buildings and Grounds Division and when by the occupants. SEQR ACTION: TYPE II -15 Appointment It was MOVED by Mr. Meskill, seconded by Mr. Lerner, and unanimously adopted by voice vote, to appoint Cynthia Overstreet to the Advisory Board on Indigent Representation for a term expiring December 31, 1997. Report and Appointment(s) from the Economic Development Committee Ms. Mink, Chair, reported the Committee met May 9 and had a report from Marjory Zack, Program Manager for the Cornell Office for Technology Access and Business Assistance, on the efforts of that office to coordinate information for people trying to bring business into Tompkins County. The Committee also had a report from Cooperative Extension of Tompkins County concerning their work on a micro enterprise and small business resource list. She said the Committee also heard from Terry Stark, Director of the Broom County Office of Employment and Training. She said administration of the Tompkins County's JTPA program is returning to Tompkins County for the first time since the County 153 May 16, 1995 relinquished its person who was in charge of Job Training. B.O.C.E.S. will given the contract to administer the Program. Appointment It was MOVED by Ms. Mink, seconded by Mr. Lane, and unanimously adopted by voice vote, to appoint Ted Schiele to the Advisory Board on Tourism Development as an Arts/Cultural Representative with a term expiring December 31, 1997. Report from the Leadership Council Ms. Mink, Chair, reported the labor management group met this morning and began discussion on gain sharing. The next Council meeting will be May 18. Report from the Human Services Space Planning Committee Ms. Mink, Chair, reported the pre -proposal conference with the architects to discuss planning a building downtown was held today, and those proposals are expected in next week. Mr. Proto asked if this was the first step in the process and if the committee is looking at other sites as well including West Hill. Ms. Mink said other sites are not being looked at immediately. The committee will first decide the viability of a downtown site. She said the West Hill site would be designed by County engineering. Report from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met on May 10. He expects to receive a written report on tonnages and revenues for the first quarter of 1995 for the Recycling and Solid Waste Center in June. The Committee approved bids to be advertised for curbside collection to start on August 15. Mr. Todd said a second meeting was held with B.O.C.E.S. representatives on May 15, and he feels this was a good meeting, and believes there is a better understanding by all parties. He reported Chairman Stein and City of Ithaca Mayor, Benjamin Nichols, had a meeting to discuss the remaining issues relative to the Compensation Plan for the neighborhood surrounding the Recycling and Solid Waste Center. The next meeting will be June 21. Chairman Stein said an agreement has been reached and that agreement has been forwarded to the legal representative for both parties. Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be May 23 at 3:15 in the Old Jail Conference Room. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the subcommittees met on May 11. The next Committee meeting will be May 25 at 2 p.m. Report from the Public Information Committee There was no report from this Committee. The next meeting will be May 17 at 10:30 a.m. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee met May 8. The Committee will be sponsoring one of two downlink teleconferences to be held at Cooperative Extension of Tompkins County on June 1 154 May 16, 1995 and 7. The Committee will host the June 7 conference on visioning, and will discuss the role of County government in economic development. Announcement Mrs. Schuler, Representative, District No. 4, announced Representative Livesay has been elected Chair of the Southern Tier East Regional Planning and Development Board. Recess Chairman Stein declared recess from 7:20 p.m. to 8:20 p.m. for the purpose of convening various committees to review and take action on the proposals for early retirement. RESOLUTION NO. 117 - TARGETING CERTAIN POSITIONS FOR THE EARLY RETIREMENT INCENTIVE PROGRAM (Amended by Res. No. 191 of 1995) MOVED by Mrs. Livesay, seconded by Mr. Evans. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, this Board on May 2, 1995 adopted a Local Law enabling certain positions in County government to be targeted under the Early Retirement Incentive Program authorized by the State of New York for 1995, and WHEREAS, department heads have recommended which positions now filled by eligible individuals can be abolished without endangering the safety of the public nor unduly disrupting service delivery, and these recommendations have been reviewed by the County Administrator and by the appropriate program committees of this Board, now therefore be it RESOLVED, on recommendation of the Transportation Services, Human Services, Facilities and Operations, Health and Environmental Quality, and Governmental Affairs Committees, That the following positions are hereby targeted for the Early Retirement Incentive Program, and in the event that the incumbent(s) in these positions voluntarily elect to accept this incentive and to retire effective between June 3, 1995 and August 31, 1995 then this Board shall enact a Resolution abolishing all of the positions vacated by this process: Six positions of Heavy Equipment Operator, Highway Division One position of Laborer, Highway Division One position of Case Supervisor, Social Services Department One position of Senior Caseworker, Social Services Department One position of Caseworker, Social Services Department One position of Administrative Assistant, Social Services Depaitment One position of Keyboard Specialist, Social Services Department One position of Mental Health Administrator, Mental Health Department One position of Receptionist, Mental Health Department One position of Staff Psychologist, Mental Health Department One position of Caseworker, Mental Health Department One position of Psychiatric Social Worker, Mental Health Depaitnient One position of Public Health Sanitarian, Public Health Department SEQR ACTION: TYPE II -15 Executive Session 155 May 16, 1995 It was MOVED by Mrs. Livesay, seconded by Mr. Winch, and unanimously adopted by voice vote, to enter into executive session at 8:22 p.m. to discuss negotiations. The meeting returned to open session at 8:40 p.m. Adjournment On motion the meeting adjourned at 8:40 p.m. 156 June 6, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Representative Blanchard was excused from 8:24 to 9:35 p.m. Approval of Minutes of May 16, 1995 This item was deferred to the next meeting. Representative Kiefer submitted amendments to the previously approved minutes of April 18. Mr. Lerner questioned one of the proposed amendments. Chairman Stein asked that the question be answered, and that this item also be deferred to the next meeting. Presentation William Mobbs, Commissioner of Public Works, announced Robert Nicholas, Airport Manager, has been awarded accreditation from the Airport Association of Airport Executives. Over the past two years Mr. Nicholas has studied, taken exams, wrote a paper, and took an oral exam before a panel of airport executives. Mr. Mobbs stated that Mr. Nicholas successfully completed all requirements leading to professional airport management status, and has earned and may use the title Accredited Airport Executive. Mr. Mobbs presented Mr. Nicholas with a plaque and expressed on behalf of himself, and other Public Works staff, the enthusiasm they feel for the added professionalism he adds to the staff. The Board expressed their congratulations also. Mr. Nicholas stated he hopes this newly acquired knowledge will help to assist him in helping this Board make government more efficient and effective. Privilege of the Floor by the Public Alan Cohen, 408 Hector Street, spoke concerning rollover funds. Mr. Cohen said he is a member of the Budget Reorganization Advisory Committee, and stated the current rollover policy has been tightened up considerably, however, he is still an advocate for a fifty/fifty split. He also spoke of the zero percent cost of living increase that is being recommended by the Budget and Fiscal Policy Committee. Mr. Cohen stated by doing this, it forces the evaluation of all County programs. He feels an intensive review of all County programs needs to go even further than that. Privilege of the Floor by Board Members Mr. Winch, District No. 8 Representative, congratulated Mr. Nicholas on the above presented award. Mr. Winch stated in last evening's Ithaca Journal there was an article concerning the Buffalo Hill Road Bridge, and said he is still pleased that it was a contractor problem that County staff decided to take under wing, and try to cap the aquifer and solve the problem. He said there was a tremendous amount of dedication and is proud of the team that was led by Commissioner of Public Works, William Mobbs. There was tremendous dedication crossing depaitinent lines working with one another to solve a problem. He said he is very proud to have been associated with the Public Works Depthtinent staff for a number of years. 157 June 6, 1995 Mr. Proto, District No. 7 Representative, alerted the Board that he intends to bring before this Board a resolution in support of State action to develop a legislative bill entitled Megan's Law. Mr. Proto said the purpose of this law is to alert a community that they would have an opportunity to access information of a confidential nature if a convicted child molester moves into their neighborhood. Mr. Proto also inquired as to the status of the situation Fay Gougakis approached this Board about at a recent Board meeting evolved in the City. He said he does not have any current information on this, but thinks this Board should give Ms. Gougakis an answer. He asked Board members to share with him any new information anyone may have. Mr. Proto stated he has been reviewing Resolution No. 78 of 1995 - Accepting Report and Recommendations of the Human Services Space Planning Committee. He stated the resolution specifically states "to pay the costs of engineering investigations and space planning by the County Division of Engineering, and any necessary private engineering or architectural work that may be needed to develop the above required recommendation." He said the resolution states "and", not "or", and said he was led to believe at the last Board meeting that the $100,000 was going to be spent on hiring an architect and paying for whatever engineering services may be necessary to select a site in downtown Ithaca. He said the direction of the resolution was to provide engineering services for all sites. He said he wants to make sure the money that has been set aside will not only be spent on the review of a downtown site. He said while there was discussion that the County's engineering staff would work on a review of the Biggs A site, this is not stated in the resolution. Mr. Heyman, County Administrator, said that while the adopted resolution does not state that, there was discussion at that Board meeting that the amount and cost of work involved in developing the Biggs A site would be very minimal because the County has owned that land for several years and is very familiar with the utilities, the roads, surface features, traffic patterns, and all of the circumstances there. These are all things that the County is not familiar with in the downtown area, and will have to pay to have these items reviewed for any downtown site. Mr. Heyman stated the process of developing a schematic design, traffic pattern, environmental impact, and everything else at the Biggs site will have to be done, but will be done much easier and at a very minimal cost. This can and will be done by County Engineering staff. Ms. Mink, Human Services Space Planning Committee Chair, concurred with Mr. Heyman's comments, and also noted Resolution No. 78 states an amount up to $100,000. Mrs. Schuler, District No. 4 Representative, announced that the Vassilyostrovsky Children's Choir tour of Ithaca and Upstate New York ended with a farewell concert on June 3. The Choir consisted of 44 young people ages 9-21. It was a wonderful experience - hope for world peaces in the hands of our youths. Mr. Lane, District No. 14 Representative, announced on June 10 the Grange will be sponsoring Dairy Day in Dryden. The purpose of this event is to promote the dairy industry as it is very important in Tompkins County. Mr. Lane said it is important that the County recognize this and support it. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Adoption of Communication Plan for Public Information Salaries - Management Staff Endorsing State Legislation Extending Existing Sales and Use Tax Authority of the County of Tompkins In Support of Banning Assault Weapons in New York State 158 June 6, 1995 Withdrawal of Resolution(s) from the Agenda Chairman Stein gave Ms. Blanchard, Transportation Services Committee Chair, permission to withdraw from the agenda the resolution entitled Authorizing a Special Reserve Fund for Ongoing Maintenance Costs Associated with Brown Road. Affirmation of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the following resolution with final committee action being affirmed: CA024-95 - Authorizing Agreement with New York State Energy Research and Development Authority - Hybrid Electric Bus - TOMTRAN Chairman's Report and Appointments Chairman Stein had no report or appointments. Report from the County Administrator Mr. Heyman reported on the status of the proposed State budget. Mr. Heyman stated that the proposed compromises at this point do not look good for County government. There is concern there may be additional mandates imposed on County government. Report from the County Attorney Mr. Theisen had no report. He requested an executive session to discuss litigation. Report from Finance Director Mr. Squires reported on June 1 the County received proposals on the financing of $5,355,000 for a series of notes. He said there has been a fifteen percent decline in interest rates over the last four months. Mr. Squires reported the State Audit is on file with the Clerk of the Board. The County will respond to the State with a corrective action plan, and this response will be available for public inspection. A legal advertisement will be published in the Ithaca Journal with this information. In the case of the Sheriff, there is no absolute requirement for the Sheriff to respond. Mr. Theisen, County Attorney stated this Board should respond to the Audit and indicate what action it may be taking or recommending to the Sheriff to correct the problems in the Sheriff's Department. Mr. Stein stated the subjects contained in the Audit will go to program committees where appropriate and then to the Budget and Fiscal Policy Committee. Report from the Facilities and Operations Committee Mr. Winch, Chairman, had no report. He stated the Committee will meet June 7. Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, distributed the Ithaca Tompkins Transit Center's "Rider's Digest", Volume I, issue I. She said this is a new initiative in trying to get more information to the public about transportation. She reported the Route 96 traffic mitigation committee met this afternoon with representatives of the various media and began to launch what will probably be the largest construction 159 June 6, 1995 project in the history of Tompkins County. The project is scheduled to begin June 19. She said the committee welcomes any suggestions on how to make this project run smoother. RESOLUTION NO. 118 - SUPPORT FOR LEGISLATION AMENDING COUNTY, TOWN AND HIGHWAY LAW IN RELATION TO THE ALTERNATE CLASSIFICATION OF COUNTY AND TOWN LOW-VOLUME ROADS MOVED by Ms. Blanchard, seconded by Mr. Totman. Mr. Meskill stated the Town of Ulysses Board and Highway Superintendent do not support this resolution. He expressed concern that low volume roads that are currently being maintained may not be maintained in the same manner as the economy forces localities to cutback. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Meskill). RESOLUTION ADOPTED. WHEREAS, County and Town highway officials have only the American Association of State Highway and Transportation Officials (AASHTO) and New York State Department of Transportation (NYSDOT) standards to rely upon when constructing, reconstructing, or maintaining low-volume local roads within their jurisdiction, and WHEREAS, standards for "local roads" promulgated by the American Association of State Highway and Transportation Officials are not appropriate for low-volume roads in rural communities, and WHEREAS, a recognized need exists for alternative design and maintenance guidelines for low- volume roads, and WHEREAS, the development of such guidelines would make possible more appropriate investment in the local road system by keying improvements to the principal uses and traffic volumes, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the Tompkins County Board of Representatives states in support for Senate Bill S.3160 and Assembly Bill A.5428 titled An Act to Amend the County Law, the Highway Law and Town Law in Relation to the Alternate Classification of County and Town Low-volume Roads and urges the speedy passage of same by the New York State Legislature, RESOLVED, further, That the Clerk of the Board of Representatives is authorized to forward a certified copy of this resolution to Assemblyman Martin Luster, and Senators James Seward and John R. Kuhl and to Assemblyman Francis J. Pordum and Senator William J. Larkin who chair legislative committees on local government. SEQR ACTION: TYPE II -15 RESOLUTION NO. 119 - AUTHORIZING A CONTRACT ADDENDUM WITH SERVRITE CORPORATION - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Totman. It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, to make Servrite still pay its share for trash/recycling removal. Ms. Kiefer felt the restaurant should still have to pay its proportional share of the trash removal costs, or otherwise, whomever operates the restaurant will have no incentive to minimize disposal and to recycle. She said that seems like a cost of doing business that should be borne by this business. Mr. Nicholas, Airport Manager, stated an artificial number could be arrived at to charge Servrite for these services. There was discussion that this resolution is based on an agreement that has already been negotiated with Servrite, and if this Board did not wish to adopt this resolution, the agreement would have to be renegotiated. A voice vote on the amendment resulted as follows: Ayes - 2 (Representatives Kiefer and Schuler), Noes - 13. AMENDMENT FAILED. After a lengthy discussion the Question was called. A 160 June 6, 1995 voice vote on calling the question resulted as follows: Ayes - 14, Noes - 1 (Representative Winch). THE QUESTION WAS CALLED. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, the County entered into a five-year agreement with Servrite to manage the airport restaurant, gift shop, and vending machines, effective April 1, 1994, and WHEREAS, the terms of said agreement were negotiated in good faith with no prior history of this type of operation, and WHEREAS, the terms of said agreement allow the County to charge for a proportional share of terminal operating costs for trash/recycling materials removal, janitorial services performed, and full recovery of debt service in connection with the purchase of restaurant/give shop equipment/furnishings and architectural design services, and WHEREAS, performance statistics for the first year of operation and realistic appraisal of the remaining four years of the agreement, indicate that the original terms negotiated were unrealistic and unattainable, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That said agreement be amended to relieve Servrite from the obligation to make payments for their proportional share of trash/recycling materials removal, their proportional share of janitorial services, and for recover of debt service in connection with restaurant/gift shop equipment/furnishings currently due and for the remainder of said agreement which expires March 31, 1999, RESOLVED, further, That in the event the County exercises its option to renew said agreement with Servrite on March 31, 1999, for an additional five-year period until March 31, 2004, the County shall have the right to revoke the terms of the addendum agreement in full or in part, or to continue with the amended terms until the end of the second five-year term, RESOLVED, further, That the County Administrator be and hereby is authorized to execute an addendum to the agreement with Servrite which reflects these changes. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 120 - AUTHORIZING SUPPLEMENTARY AGREEMENT WITH C&S ENGINEERS, INC., FOR ADDITIONAL INSPECTION SERVICES - TERMINAL RAMP & TAXIWAY CONNECTORS - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Winch. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Schuler and Todd). RESOLUTION ADOPTED. WHEREAS, construction of the terminal ramp and taxiway connectors overran the contract term for the construction activity and additional consultants time for inspection of the work became necessary, over and above that covered by the consultants' contract, and WHEREAS, the costs associated with the additional consultant work will be deducted from monies due to the contractor under a liquidated damages clause and that this supplementary agreement will not result in an increase of project costs to the County, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That a supplementary agreement with C&S Engineers for $16,480 to cover additional inspection and other administrative costs, be hereby approved and that the County Administrator be authorized to execute said supplementary agreement, subject to approval by the Federal Aviation Administration (FAA) and the New York State Department of Transportation (NYSDOT). SEQR ACTION: TYPE II - 15 161 June 6, 1995 RESOLUTION NO. 121 - AWARD OF CONTRACT FOR REPAIR OF THE CRASH/FIRE/RESCUE BUILDING'S ROOF - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, the Division of Purchasing and Central Services has solicited bids for services in connection with repair of the Crash/Fire/Rescue Building's roof at the Tompkins County Airport, and WHEREAS. Eastern Roofing, Inc., of Binghamton, New York was the lowest responsible bidder, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the contract for repair of said roof be awarded to Eastern Roofing, Inc., for $4,600 and that payment be made from the airport's operating budget, RESOLVED, further, That the County Administrator be and hereby is authorized to execute an agreement on behalf of Tompkins County. SEQR ACTION: EXEMPT - 3 Report from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. He reported the Board of Health conducted a public hearing on the Sanitary Code. Written comments can still be submitted to the Board of Health until June 20. The next Committee meeting will be June 8. At that meeting there will be a report on the preschool Home -Based Mental Health Project, a report about the Waste Water Treatment Plant, and there will also be discussion on attempts by the State to recover $37,000 from the Alcoholism Council of Tompkins County. Report from the Human Services Committee Mr. Joseph, Chairman, had no report. The next Committee meeting will be June 7. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee has met once since the last Board meeting, and actions are reflected on this Board agenda. The next Committee meeting will be June 12 at 3 p.m., and will be chaired by Representatives Evans in her absence. RESOLUTION NO. 122 - SALARIES - MANAGEMENT STAFF MOVED by Mrs. Livesay, seconded by Mr. Meskill. A voice vote resulted as follows: Ayes - 12, Noes - 3 (Representatives Kiefer, Proto and Schuler). RESOLUTION ADOPTED. RESOLVED, That the salaries of all management staff are hereby increased by 3.0 percent effective April 1, 1995, and shall remain at that level through March 31, 1996, and that the salary schedule for management staff shall increase by 3 percent on April 1, 1995. SEQR ACTION: Type II -15 RESOLUTION NO. 123 - ENDORSING STATE LEGISLATION EXTENDING EXISTING SALES AND USE TAX AUTHORITY OF THE COUNTY OF TOMPKINS 162 June 6, 1995 MOVED by Mrs. Livesay, seconded by Ms. Mink. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, the County of Tompkins has had the authority to enact an additional one cent of sales and use taxation since December 1, 1992, and has enacted such taxation, and WHEREAS, this Board by Resolution No. 38 of 1995 requested an omnibus amendment of State Tax Law that would empower all counties to have flexibility to consider sales tax increases or decreases above three percent based on local law or resolution, and does continue that request, and WHEREAS, in the absence of such empowerment, this Board does request an extension of this authority from the State of New York beyond its scheduled expiration date of November 30, 1995, and WHEREAS, State legislators representing Tompkins County have sponsored such an extension and have now informed this Board of Representatives that the New York State Legislature is willing to authorize an extension of this authority to November 30, 1997, but not beyond that date at this time, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That this Board endorses and requests State approval of legislation known as A7885 and S2016 authorizing the County of Tompkins to continue the current rate of sales and use taxation through November 30, 1997, and urges its elected representatives in the Senate and the Assembly to sponsor and support this legislation, RESOLVED, further, That notwithstanding the foregoing this Board of Representatives continues to request the flexibility for counties as addressed in Resolution No. 38 of 1995 of this Board, and failing that a four year extension of its authorization. SEQR ACTION: TYPE II -15 RESOLUTION NO. 124 - IN SUPPORT OF BANNING ASSAULT WEAPONS IN NEW YORK STATE MOVED by Mrs. Schuler, seconded by Mr. Evans. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Joseph and Totman). RESOLUTION ADOPTED. WHEREAS, on May 22, 1995, the Assembly passed A68-21, a measure banning high-capacity, military style assault weapons, and WHEREAS, Governor Pataki supports a ban on these deadly weapons, and WHEREAS, the Senate, on June 13, will consider S52-52, a bill on an assault weapon ban, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Tompkins County Board of Representatives encourages our Senate representatives to vote to ban these deadly weapons. SEQR ACTION: TYPE II -15 Report from the Public Safety Committee Mr. Meskill, Chairman, said he had no report. He requested an executive session to discuss a personnel matter. Report and Presentation of Resolution(s) from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the 1995 Ithaca Festival was a great success. She reported the ARC grant cycle is due August 18. There will be a workshop for applicants at the Transit Facility on June 28. She reminded members that on June 17 the walk of the County greenway trails will be led by 163 June 6, 1995 James Schug, Mayor of Dryden. She announced there are two teleconferences being sponsored by Cooperative Extension, on June 1 and 7. The next Committee meeting will be June 14 at 9 a.m. RESOLUTION NO. 125 - ACCEPTANCE OF TOMPKINS COUNTY SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANTS MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, Tompkins County applied for two Small Cities Community Development Block Grants (CDBG) as part of the 1995 U.S. Depaitnient of Housing and Urban Development (HUD) CDBG competition, and WHEREAS, HUD awarded Tompkins County grants of $270,000 and $118,500 respectively, for projects involving new product development and loans for equipment, and WHEREAS, Tompkins County is required to accept these grants in order to begin the work involved, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That Tompkins County hereby accepts the two Small Cities CDBG grants, and RESOLVED, further, That the County Administrator or his designee be authorized to sign all paperwork necessary to facilitate the implementation of these grants. SEQR ACTION: TYPE II -15 Report from the Economic Development Committee Ms. Mink, Chair, had no report. The Committee will be meeting in July to start to formulate an economic development strategy in Tompkins County. Report from the Solid Waste Committee Mr. Todd, Chairman, reported recycling bids are due in on June 28. The Committee will then award a bid to begin on August 15. Mr. Todd reported in May there were 7,000 customers at the Recycling Center, and there were 3,000 that brought material into the main facility. At the Committee meeting held on May 31 there was discussion with Data Processing on putting the Annual Fee on the property tax bill. The next Committee meeting will be June 21. He expects a financial report on the first quarter on the Recycling and Solid Waste Center. Mr. Meskill expressed concern that there will be a time lapse between the time the rural recycling centers will close and the time the recycling bid is awarded. He asked if this could be looked into. Mr. Todd said he would do that. Report from the Solid Waste Annual Fee Fairness Committee Mr. Lane, Chairman, reported the Committee meets weekly and will meet again June 7 at 4 p.m. He expects a report to be ready to present to the Solid Waste Committee on June 21. Report of the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee met May 22 and will meet again on June 12. He reported that the Rural Affairs Committee will be sponsoring the teleconference tomorrow at Cooperative Extension. The Committee is currently discussing economic development in communities. Report from the Leadership Council 164 June 6, 1995 Ms. Mink, Chair, stated the article for County Corridors outlining what Partners for Quality really is has just been finished. The Depailment of Social Services Coordinating Committee is focusing its pilot program in the Services Division, and Public Works has chosen Buildings and Grounds to be the site of its first pilot. She said smaller departments are lining up to take part in the initiative, and she expects all departments to be on board within three to four years. Report from the Human Services Space Planning Committee Ms. Mink, Chair, reported interviews were held with architects for two days, and the Committee will be working on selection and a contract with one and will have a report on that at the next Board meeting. The Human Services Space Planning Committee will make the decision on which architect they will work with. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met May 25 and decided to merge the infrastructure and partnership subcommittees. He said by the end of the year Tompkins County is going to have some fairly spectacular offerings and will be surprised at what will be available to Tompkins County resident in their homes. The policy subcommittee will meet on June 8 at noon. The full Committee will meet June 29 at 2 p.m. Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee met with Stuart Stein to discuss the role of the Chairman of the Board. The Committee is still gathering information at this time. The next meeting will be June 13 at 3:15 p.m. Report and Presentation of Resolution(s) from the Public Information Committee Mr. Joseph, Chairman, said the Committee has been developing the communication work plan. RESOLUTION NO. 126 - ADOPTION OF COMMUNICATION PLAN FOR PUBLIC INFORMATION MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the Board of Representatives adopted a Public Information Program Plan which calls for the development of a communications plan for approval by the Board by June 1995, now therefore be it RESOLVED, on recommendation of the Public Information Committee, That the document entitled "Proposed Communications Plan for Public Information" is hereby adopted as that information plan. SEQR ACTION: TYPE II -15 Presentation of 1996 Budget Information by the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, began the presentation stating he and the Committee appointed eight task forces this year that included Board members, members of the Budget Reorganization Advisory Committee, Department heads, Administration, and other County employees. The packet of information Board members received with their agendas represents several thousands of hours of work. He extended a thank you to all who were involved in the process. Mr. Lerner stated the following resolution and 165 June 6, 1995 task force reports taken together represent some fundamental changes in the ways the County goes about developing and implementing the budgeting process in the course of the year. Last year a lot of work was done which mainly had the effect of changing the appearance of budget documents. This year changes are being made that are less visible but will go a good deal deeper in corresponding to the changes that were made last year. Mr. Lerner noted that once resolutions have been approved, the official fiscal policy will be revised to correspond to the resolutions. The reports were initially presented to the Board in one resolution. At the request of Mr. Lane, the Board concurred to adopt each task force report separately. RESOLUTION NO. 127 - ADOPTION OF ORGANIZING PUBLIC INPUT INTO COUNTY BUDGET DECISIONS PROPOSAL OF THE BUDGET REORGANIZATION ADVISORY COMMITTEE MOVED by Mr. Lerner, seconded by Ms. Mink, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the attached Proposal of the Budget Reorganization Advisory Committee on Organizing Public Input into County Budget Decisions is hereby adopted. SEQR ACTION: TYPE I1-15 ORGANIZING PUBLIC INPUT INTO COUNTY BUDGET DECISIONS: A PROPOSAL FROM THE BUDGET REORGANIZATION ADVISORY COMMITTEE Revised May 29, 1995 A. BACKGROUND As stated in the charge given to the Budget Reorganization Advisory Committee (BRAC) at the time of its formation, it is hoped that BRAC can bring "good government" experience to the task of budget re -organization, and to the process by which the budget is prepared, reviewed and adopted, including processes for establishing priorities. Although significant progress was made last year in the administrative processes by which the budget is prepared, reviewed and adopted, two areas were less successful or neglected altogether: obtaining public input and developing processes for prioritization. The position is taken here that: a) prioritization of public spending is a necessity in times of scarce and dwindling resources; and b) one of the most fundamental principles of good government is that priorities should reflect the values, concerns and needs of the public.' Whereas few would argue with the above position at a theoretical level, the challenge lies in obtaining public input from a broad cross-section of the community and organizing that input in a form that is both timely and useful to election officials. A related challenge, in the face of complex problems and often conflicting demands from the public, is ensuring that elected officials can exercise discretion in decision-making (as they were elected to do) but can still make decisions that take account of the expressed values, concerns and needs of the public. Current mechanisms for obtaining broad public input are widely acknowledged as inadequate at best. A passive posture regarding public input tends to perpetuate strong biases in the input that elected officials receive and forces decision -makers to rely upon their own values and their perceptions of the values, concerns and needs of their constituents. There is a vast scope for developing innovative and more effective approaches. In formulating such approaches it is useful to define clear principles to serve as guideposts for strategy design and a basis for evaluating the effectiveness of such strategies. The following principles are proposed: 1. Public input should represent the values, concerns and needs of diverse groups within the community and special efforts may be required to obtain input from groups whose voices are often not heard; The term "prioritization" has different meanings for different people. To some, it implies a rigid decision-making algorithm that locks -in legislators to fund certain programs over others. This is not the sense in which it is used here 166 June 6, 1995 2. To be useful to decision -makers, public input should be based on informed discussion of specific policy issues and the budgetary and other constraints facing county government; 3. To be useful to decision -makers, forums for obtaining public input must be conducted in an environment of safety, respect, orderliness and a desire to gain mutual understanding; 4. Decision -makers (elected officials and department head) should be direct participants in forums for obtaining input and should be provided the opportunity to establish a meaningful dialogue with the public; 5. To ensure fairness and credibility, the forums should be convened, facilitated and the results documented by non -partial organizations with the professional capacity to perform these functions. 6. The forums and the results emanating from them should be accessible to the public at large in order to enhance their educational value, generate further interest in public participation, and begin to restore confidence in representative government; 7. A mechanism should be developed to ensure that the information arising from public forums is considered to the greatest extent possible to subsequent budget and program decisions, including resource allocations, and to ensure that the information is not misused in the process. The following public information strategy is proposed that is based on the above principles. It is also based on the currently accepted "outreach principle" that participation in any new activity is far more likely to occur through word-of-mouth communication, preferably among people known to each other, than through mass media or other anonymous solicitations. B. MAIN ELEMENTS OF A PUBLIC INPUT PLAN 1. It is proposed that the Public Input Plan be designed and implemented through the efforts of a Steering Committee and trained facilitators to be identified by the County Administrator's (CA) office. It is also proposed that this strategy be examined in relation to the activities of the Partners for Quality and the Rural Affairs Committee, to determine where coordination may be necessary, and how it might best be accomplished. 2. It is proposed that the Steering Committee would be responsible for overseeing the development and implementation of this process. It is further proposed that the Steering Committee would be chaired by BRAC and include two BRAC members in total, plus two Board of Representatives members to be selected by the Chairman of the Board, and a representative from the CA's office. The Steering Committee would be responsible for making all decisions concerning the number, location, timing, content and conduct of the public forums, recruitment and publicity strategies, ways to handle the information arising from these forums, and ways to protect the legitimacy and fairness of the process. It is proposed that the professional facilitators participate in meetings of this steering committee in order to add their expertise to these decisions and be fully informed as to the wishes of the Committee. The logistical and administrative aspects would be arranged jointly the CA office and the facilitating organizations. 3. A variety of organizations exist in the County that can assist this process. It is proposed that the CA's office identify appropriate organizations and establish any contractual arrangements that may be necessary. The Steering Committee should report back to the Budget and Fiscal Policy Committee for approval of County expenditures related to this Plan. 4. It is proposed that a realistic objective in this first year is to hold three meetings in each of three County locations (September, October and November). Two meetings would be held in outer towns and one in Ithaca. The location of these meetings in rural and urban areas is only for the convenience of the public, with the recognition that there are advantages to having mixed participants in such meetings. An important objective is to get a core of participants that would be willing to participate in several or all meetings. Specific strategies are needed to maintain such motivation and interest. 5. It is proposed that a variety of recruitment strategies be employed to identify participants in the public forums. Possibilities include volunteers serving on various County boards, members of community organizations, use of existing networks (e.g., personal, neighborhood, occupations, etc.), among others. The objective is to identify a relatively small number (e.g., 20-30) of people with diverse viewpoints and circumstances to participate in forums in each location. BRAC and the Steering Committee should consider how to obtain groups that are on the small side (and therefore manageable for 167 June 6, 1995 generating a meaningful dialogue) while not creating an exclusive process. Experiences last year indicated that we need not be concerned bout being deluged with members of the public, such that we may end up with small groups even if the standard methods of publicizing meetings is used (e.g., print, Public Service Announcements, Channel 53). 6. The names, addresses and telephone numbers of the core participants would be maintained in a database (with their permission) to enable BRAC to mobilize regular as well as ad hoc public forums in future years. Thus, a semi-permanent structure would be created for generating meaningful public input on specific or broad issues of importance to the County. 7. There is a advantage in having BRAC maintain the above database and be as involved as possible in the recruitment process and "between meeting contacts" to sustain the interest of participants. The advantage is in preserving the image that is a citizen -led process for discussing public issues an d for providing public input to elected officials. BRAC and the Steering Committee need to give serious thought as to how to ensure that this image matches with the reality. 8. Since the primary purpose of these meetings is to provide public input to elected officials, meetings should be scheduled well in advance and at times when elected officials can be sure to attend meetings involving their own constituents and some of the rural and urban "mixed meetings" referred to above. In addition, the Steering Committee should consider appropriate ways to document the input received at each meeting and to present that to the Board of Representatives, back to the public, and other relevant parties (e.g., department heads, town and city officials). **** RESOLUTION NO. 128 - ADOPTION OF PROGRAM BASED BUDGETING TASK FORCE RECOMMENDATIONS MOVED by Mr. Lerner, seconded by Mr. Joseph, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the attached Recommendations of the Program Based Budgeting Task Force are hereby adopted except for recommendations about specific departments, budgeting units, and programs which are reviewable by Board program committees. SEQR ACTION: TYPE I1-15 Recommendations of the Program -based Budgeting Task Force The Program -based Budgeting Task Force recommends that the County implement true program - based budgeting beginning with the preparation of the 1996 County budget. The Fiscal Policy and administrative policies should be recommended to reflect the following. Budgeting Units and Programs The word "program" is used ambiguously in County fiscal policy. The task force recommends making our terminology more clear and precise. The term "program" should no longer be used as a synonym for "budgeting unit". In brief, budgeting units represent policy -level budgeting decisions; programs are groups of related services. These two concepts relate to one another differently in different areas of the budget (see appendix). Budgeting Units Budgeting units should replace departments as the primary subject of budget decision. They exist to delineate where Board action on budget transfers is necessary. Every County expense should be assigned to one of about 75-100 budgeting units. Only budgeting units should receive appropriations, have fiscal targets, or apply for special requests. Contingent Funds are a special type of budgeting unit that receive appropriations but do not have fiscal targets; they are budgeted directly by the Board and do not have program objectives. Each department shall be made up of one or more budgeting units. Every budgeting unit will be a page in the budget. Every department with more than one budgeting unit will also have a summary page in the budget. Some budgeting units include only grants to not-for-profit 168 June 6, 1995 agencies and are not part of any department. Department heads have great discretion in spending budgeted funds within a budgeting unit. However, department heads may not transfer funds within budgeting units without a Board vote, even if they are within the same department. (Department heads, of course, must also restrict fund transfers within a budgeting unit if such restrictions are imposed by state or federal law or regulation). Program "Program" is defined in the Tompkins County Fiscal Policy as: A service which is a recognized part of a department's ongoing operation and is made available to residents, clients, patients, and customers during the normal business hours of the department, and the administrative activity to support that service. It represents the equivalent of at least a half-time trained staff member and/or expenses of at least $20,000 of the depaitnient's operating budget and is a primary purpose of the department as stated in the department's mission statement. The service provided is a distinct, formally structured part of the department's operation with regularly assigned, appropriately trained staff and/or an organized set of policies and procedures. The service provided lends itself to measurement of input and of outcomes. All County expenses are for some program. Every program should be part of some budgeting unit. The word "program" should be reserved for what are now primarily called subprograms, plus some current programs and all not-for-profit agency grants. The term "subprogram" should be dropped altogether. Unless a program is also designated as a budgeting unit it would not have a fiscal target. Actual expenses should be broken out by programs. In doing so, reasonable estimates and pro -rating formulas may be used. If a program that is part of a larger budgeting unit is designated as a cost saver, the consequences of that designation should be applied just to the cost saver program, to the extent possible. If the Board approved a special request on behalf of a program that is part of a larger budgeting unit, the special request is construed simply as a change in the budget (and perhaps target) of the budgeting unit, unless the Board resolution explicitly restricts spending otherwise, e.g., for a special request for a cost saver program included in a larger budgeting unit. The Board program committee may specify additional reporting requirements in these instances. Ideally, information about each program should be included in budget proposal packets, including mission statements, program descriptions, staffing, goals, budget lines, measurable objectives and program statistics. This may not be possible for every program. Fund transfers Administrative Policy 05-04 spells out how funds may be transferred within a department from one budget line to another. The present wording can remain intact, but must now be understood to apply to budget transfers within a budgeting unit rather than a department. In brief, fund transfers require information -only notification to the Board program committee, which has the authority to overrule the transfer. Budget lines For budgeting purposes, the number of lines in a budgeting unit's budget should be greatly reduced to only the following. No approval outside the department should be required for changes that do not affect the total for a budget line. Departments will plan spending in-house in finer -grained categories than these, which will also be used for recording actual expenses. Salaries - Individual positions should be itemized on the budget forms, but the total budgeting unit salary amount is a single budget line. Fringe benefits - The fringe budget line will be calculated as a fixed percentage of the budgeting unit's salary line, as spelled out in the report of the Technical Issues Task Force. Equipment (non -capital) Class A mandates - These are payments to or on behalf of service recipients; they are excluded from targets and are ineligible to be reappropriated in a subsequent year. Not-for-profit agency grants - Each grant is a separate budget line and a program. Grants are distinguished from not-for-profit agency vendor contracts as spelled out in the recommendations of the Ad Hoc Task Force on budgeting for not -for -profits. 169 June 6, 1995 Capital - Capital projects are one-time physical betterments costing more than $25 thousand. The annual costs of the Capital Program should be assigned to budgeting units. Each capital project will be a separate budget line in some budgeting unit. New capital proposals should be treated as the equivalent of special requests. Some capital expenses should be included in fiscal targets, others not; the Board will determine this on a case-by-case basis. The Capital Program defined in the County Charter should be a summary of the capital expenses scattered through the operating budget. Midyear changes in the Capital Program will still require Capital Program Committee action and a two-thirds vote of the Board of Representatives. Contractual services and supplies - This shall be a single budget line including Centrally Distributed Items, departmental overhead and administrative costs. Contracts for services or products. Vendors may be for-profit businesses, other governments, not-for-profit agencies, or other County departments. Large contracts should be itemized on the budget forms. Supplies. Miscellaneous expenses not categorized above. Revenues - There should be separate revenue lines for General Revenue, Fees, State Aid, Federal Aid, Grant Funding, Payments from Other County Departments, and all other dedicated revenues. 1996 fiscal targets After the Board of Representatives enacts changes in fiscal targets in connection with the Fringe Pool, and then enacts any changes in those targets for 1996 budget preparation, departments with more than one budgeting unit should propose a pro -ration of their target among their budgeting units. The sum of the budgeting unit targets must equal the departmental target. The division of that departmental target into budgeting unit targets may be amended by the Board as the budget proposal is reviewed. Once the 1996 budget is adopted, and the new accounting system is fully on line, the budgeting unit targets will be retained and the depaitniental targets abolished. Since 1996 is the first year in which this pro -ration of targets will be used the Board should be prepared to be flexible in adjusting budgeting unit targets. Changes from 1995 The task force has recommended to depai lnient heads some changes in how their depai Intents are divided into budgeting units and programs. Also, the Ad Hoc Task Force on not-for-profit agencies has recommended some changes in how some agency grants are assigned to budgeting units. All these changes will be reviewed by program committees, the budget committee, and the Board. Implementation The County's new financial management system will not be fully on line until approximately mid-1996. The 1996 budget will be prepared using the new system of targets for budgeting units. It should be understood, however, that implementation of some aspects of this policy may not be possible until 1997 budget preparation. In particular, tracking of actual expenses to budgeting units and programs instead of to departments may not be fully possible in 1996. Appendix A Departments, Budgeting Units and Programs Ten departments are entire Budgeting Units. Seven of these Budgeting Units include two or more programs (COFA, STOP DWI, Assigned Counsel, Human Rights, Board of Representatives, Board of Elections, Personnel). Three of these Budgeting Units are entire programs (District Attorney, Weights and Measures, County Attorney). Ten departments include more than one Budgeting Unit. Eight of these depat intents' Budgeting Units include more than one program Mental Health, Planning, Public Health, DSS, Youth Bureau, Sheriff, Finance, Probation). Two of these departments' Budgeting Units are entire programs (Fire, Disaster, 170 June 6, 1995 and EMS, County Clerk). Two departments include divisions (Public Works, Administration). Administration has three divisions. Two divisions are entire Budgeting Units, each of which includes two programs (Assessment, Data Processing). One division is an entire Budgeting Unit (County Administrator). One Budgeting Unit is not part of any division (CDI). Public Works has six divisions. Three divisions include two or more Budgeting Units, each of which is an entire program (County Road, B&G, Solid Waste). Three divisions are entire Budgeting Units. Two divisions include two or more programs (Airport, Engineering). One division is an entire program (Tomtran). Five Budgeting Units are not-for-profit entities (TCCC, Cooperative Extension, Tompkins County Public Library, Human Services Coalition, EOC). Five Budgeting Units are clusters of not-for-profit agency grants. Each grant is both a program and a line item in the Budgeting Unit's budget (History, Arts, and Cultural Enrichment; HSC Human Service Agencies; Economic Development; Tourism Promotion; Criminal Justice and Legal Services). One Budgeting Unit consists entirely of Class A mandated payments for clients (Outside Community Colleges). One Budgeting Unit does not include a program (Contingent Fund). APPENDIX B RECOMMENDATIONS OF THE PROGRAM BASED BUDGETING TASK FORCE HEALTH & ENVIRONMENTAL QUALITY COMMITTEE HEALTH DEPARTMENT PROGRAMS: Recommendation 1. ENVIRONMENTAL HEALTH-- Consideration should be made to divide this program into at least two, but not more than four sub programs. Food service inspections and environmental inspections, for example, are two entirely different components of this program. Recommendation 2. HOME HEALTH SERVICES -- Should this be referenced to COFA? Recommendation 3. NURSING -- Consideration should be made to making this more than one sub program. HUMAN SERVICES COMMITTEE SOCIAL SERVICES DEPARTMENT PROGRAMS: Recommendation 4. Change the sequencing of programs as they appear in the Master Program Document. Recommendation 5. If possible, spread Administration expense throughout "B" mandated programs. 171 June 6, 1995 HUMAN RIGHTS DEPARTMENT PROGRAMS: Recommendation 6. Combine all departmental operations into one program. Show the current programs ("Case Processing" and "Community Involvement/Education') as sub programs. YOUTH BUREAU PROGRAMS: Recommendation 7. Combine all departmental operations into two programs: Youth Programs and all other programs. Show two of the current programs ("Management & General" and "Service System Improvements') as sub programs. PUBLIC SAFETY COMMITTEE PROBATION DEPARTMENT PROGRAMS: Recommendation 8. CORE MANDATED SERVICES -- should be renamed for better understanding and sub programs should be added. STOP DWI PROGRAMS: Recommendation 9. Combine all departmental operations into one program. Show the current programs ("Enforcement & Rehabilitation" and "Public Information and Education') as sub programs. SHERIFF'S DEPARTMENT PROGRAMS: Recommendation 10. Replace the programs labeled "Jail Medical" "Corrections ", and "Transports" with a program called "JAIL". Show Jail Medical, Transports, and Corrections as sub programs under the Jail program. TRANSPORTATION SERVICES COMMITTEE: COUNTY ROAD PROGRAMS: Recommendation 11. Recommendation 12. "County Road -- Maintenance and Bridges" should be split into two programs. Create a program for maintaining roads, and one for bridge work. Combine "Snow Removal County Roads" with "Snow Removal State Roads "for one program called "Snow Removal ". Show the current programs as sub programs under Snow Removal. FACILITIES & OPERATIONS COMMITTEE: ASSESSMENT PROGRAMS: Recommendation 13. Combine all departmental operations into one program. Show the current programs ("Real Property Tax Service" and "Assessments') as sub programs. DATA PROCESSING PROGRAMS: Recommendation 14. Combine all departmental operations into one program. Show the current programs ("Computer Services" and "Telecommunications') as sub programs. PERSONNEL PROGRAMS: 172 Recommendation 15. June 6, 1995 Combine all departmental operations into one program. Show the current programs ("Civil Service" and "Human Resource Management') as sub programs. GOVERNMENTAL AFFAIRS COMMITTEE BOARD OF ELECTIONS PROGRAMS: Recommendation 16. Combine all departmental operations into one program. Show the current programs ("Conduct of Elections" and "Voter Registration') as sub programs. RESOLUTION NO. 129 - ADOPTION OF AD HOC TASK FORCE ON PROGRAM BASED BUDGETING FOR NOT-FOR-PROFIT AGENCIES RECOMMENDATIONS MOVED by Mr. Lerner, seconded by Mr. Joseph, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the attached recommendations in the memorandum dated May 15, 1995 of the Ad Hoc Task Force on Program Based Budgeting for Not -for -Profit Agencies is hereby adopted except for recommendations about specific agencies which are reviewable by Board program committees. SEQR ACTION: TYPE I1-15 REPORT OF THE AD HOC TASK FORCE ON PROGRAM -BASED BUDGETING FOR NOT- FOR-PROFIT AGENCIES Not-for-profit agencies and program based budgeting May 15, 1995 Recently Marge Dill, Nancy Burston, Tim Joseph, Eric Lerner and Kathy West met twice as an ad hoc task force to sort out some confusing points in how not-for-profit agency contracts fit into program -based budgeting. This report summarizes our recommendations, and identifies some questions that remain to be answered. The Fiscal Policy should be amended to reflect the following. Grants and Vendor contracts. The County has dozens of contracts with NFPs. These are of two types: vendor contracts, and grants. We recommend that every NFP contract should be clearly designated as fitting into one of these two categories. Vendor contracts. Under a vendor contract, the County pays the vendor for providing a product or service to some department of County government. Such contracts are negotiated by the relevant County department, and are included in the "Contract Services and Supplies" line of program budgets as the equivalent of contracts with for-profit vendors. Grants. A grant is an appropriation of County funds to a NFP for the purpose of supporting the work of that agency, or some specific aspect of that work. Grants include (but are not limited to) contracts reviewed by the Human Services Coalition and by the County Youth Bureau. Each grant should appear as both a program and a line item in the budget of some budgeting unit, and should be part of the fiscal target of that budgeting unit. The final determination of the amount of such grants should be determined by the Board of Representatives. Large grants. Some large NFP contracts are entire budgeting units: TCCC, TC Library, Cooperative Extension, and the Human Services Coalition. We recommend that after approval of the new rent subsidy agreement with EOC, that EOC also be treated as a separate budgeting unit. The role of the HSC in reviewing this new BU needs to be clarified. 173 June 6, 1995 Clusters of small grants. If a program is a cluster of several grants outside of any County depaitment, someone should be designated to fill the role of the depal Intent head in preparing the budgeting unit's budget and designating what falls within the fiscal target and what is a special request. Until someone suggests a more euphonious name, let us call that the quasi -department head (QDH). Unclustered small grants. We recommend that making small grants into stand-alone budgeting units in the County budget be avoided as much as possible. That tends to attract unwarranted attention to small appropriations. Each grant should be included as a program in some larger budgeting unit, either in some County department, or clustered with other grants into a budgeting unit. Municipal sales tax agreements. We recommend that all grants that the County took over from the City and the Towns as a result of the 1993 sales tax agreement be, as much as possible, blended into the programs and budgeting units where those agencies are already included. There should be an annual confirmation that the resulting budgets are in compliance with the agreements with the City and the Towns. Human Service programs. We recommend that budgeting units #38 (Basic Subsistence and Income Security) and #39 (Individual and Family Life) be combined into a single budgeting unit, with the Human Services Coalition as QDH. The following changes should be made: Include Literacy Volunteers from BU #2. Include Ithaca Rape Crisis and Task Force for Battered Women from BU #65. Transfer EOC Outreach to new EOC BU. We recommend that the grants in BU #36 (Youth Programs) be itemized as programs in the budget. Public Safety programs. We recommend that the HSC also act as QDH for BU #65 (Criminal Justice and Legal Services). OAR should be two programs: Bail Fund and Jail Volunteer Program. HSC should review OAR and Alcoholism Council ATI grants on behalf of the ATI/CJ Board. The County Administrator should provide HSC with budget amounts for Unified Court System and Justices and Constables. If the County creates a criminal justice coordinator in 1996, that person should work with the HSC and ATI/CJB in reviewing these programs, and perhaps serve as QDH. PCDE programs. We recommend that a QDH be designated for BU #2 (History, Arts and Cultural Enrichment), possibly the County Administrator. Town Libraries and the Finger Lakes Library System should be moved into this BU and separated from the County library, which should be a stand-alone BU. We also recommend that the grants in BU #47 (Tourism Promotion) be itemized as programs in the budget. Remaining questions. There are unresolved questions about several NFP contracts. The appropriate Board program committee should make a recommendation on each, for review by B&FP and approval by the Board. In each case, the committee should recommend whether a contract is a vendor contract or a grant, what BU it should be part of, and who should be QDH. Southern Tier East Regional Planning and Development Board Contracts in BU #6 (Community Mental Health Services) Contracts taken over from the City and Towns which are included in a County department Multi -cultural Resource Center Health Planning Council Soil and Water Conservation EOC Homeless Shelter Aidswork SPCA TCAD Town libraries Recommendations must take into account the following: Every contract must be designated either as a grant or a vendor contract. Every vendor contract must be included in the budget of a County department. Every grant must be a program in some budgeting unit, either in a department, in a cluster of several grants, or by itself. Every budgeting unit that is a cluster of small grants must have a QDH, someone 174 June 6, 1995 responsible for making an initial budget recommendation and identifying special requests. Small grants (less than $100,000) should be stand-alone budgeting units only as a last resort. RESOLUTION NO. 130 - ADOPTION OF BUDGET POLICY TASK FORCE REPORTS MOVED by Mr. Lerner, seconded by Mr. Joseph. It was MOVED by Mr. Lane, seconded by Mr. Proto, to amend the section pertaining to rollover funds to change the wording: "normally the Board intends to approve requests to reappropriate unspent funds from the old year to the new" to read: "normally the Board intends to approve requests to reappropriate unspent funds up to fifty percent from the old year to the new". A roll call vote on the amendment resulted as follows: Ayes - 2 (Representatives Lane and Proto); Noes - 13. AMENDMENT FAILED. It was MOVED by Mr. Lane seconded by Mr. Proto to amend the same wording as above: "normally the Board intends to approve requests to reappropriate unspent funds from the old year to the new" to read: "normally the Board intends to approve requests to reappropriate unspent funds up to twenty percent from the old year to the new". A roll call vote on the amendment resulted as follows: Ayes - 4 (Representatives Kiefer, Lane, Proto and Schuler); Noes - 11. AMENDMENT FAILED. Mr. Meskill said he wanted assurance that the approval of rollover funds must go through program committees, as well as the Budget and Fiscal Policy Committee. Mr. Heyman stated requests to use rollover funds will go through program committees and the Budget and Fiscal Policy Committee, and said this is outlined in the Administrative Manual. A voice vote on the original resolution resulted as follows: Ayes - 12, Noes - 3 (Representatives Lane, Proto and Schuler). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the attached Report of the Budget Policy Task Force is hereby adopted. SEQR ACTION: TYPE I1-15 Report of the Budget Policy Task Force as amended by the Budget and Fiscal Policy Committee Targets, special requests and COLAs. These areas of county fiscal policy are working effectively and need little change beyond the recommendation of the Program -based Budget Task Force that budgeting units replace departments as the subject of these policies. In brief, a fiscal target is the amount of money a budgeting unit may include in its budget without submitting a special request. A special request is a request for funding above target level. The Board may decide annually whether to increase all targets equally to accommodate inflation. Mandates. The definition of mandate classes should be revised to eliminate the requirement that Class A mandates must be entire budgeting units. Instead, Class A mandates should be defined as mandated payments to and on behalf of clients, and should be included as a line in the budget of a budgeting unit. The actual expenses identified as mandated and exempted from fiscal targets will be little changed. Old Landfills should be reclassified as Class B; and Justices & Constables and Unified Court System as Class C. Jail Boardouts and special prosecutors may become eligible to be classified as A mandates. Fund Balance Shortfalls. When the books are closed on the previous year, fund balances may be found to fall short of targets. This may result from low sales tax revenues, high Class A mandate costs, or other unexpected events. By June 1 of each year, the Finance Director should formally notify the Board if fund 175 June 6, 1995 balances are below target at the end of the previous year. The county administrator should submit for board review a plan to correct any such shortfall. The plan should take into account all relevant New York State laws. The plan could restore the General Fund Balance through mid -year budget reductions. Class A mandates and costs savers should be exempted. Other budgeting units may be exempted if so acted on by the Board (with or without the County Administrator's recommendation). Reductions recommended by the County Administrator may be, but need not be across the board. Alternatively, the plan could include actions in that Fall's budget review process for the following year. The Board will decide whether to accept, revise, or reject the Administrator's proposed plan. Mid -year budget process. Several budget -related items call for Board action in May or June of each year. To the extent possible, these should be included in one integrated mid -year budget process. Review of fund balances at end of previous year. Reappropriation of unspent funds from previous year. Budget changes in response to new NYS budget. Changes in fiscal targets, mandate classification and cost saver designations for the following year's budget. Budget guidelines for the following year's budget. Reappropriation of unspent funds (rollover). Department heads should have flexibility to use funds wisely, regardless of arbitrary boundaries between budget years. Programs should not be penalized for efficiency. There should not be incentives for "use -it -or -lose -it" spending. Normally, the Board intends to approve requests to reappropriate unspent funds from the old year into the new. However, rollover policy should be better integrated with budgeting and planning, and certain special cases should be identified. Rollover approval process. Approval of rollover of unspent funds should be limited to budget appropriations at just two points in the calendar. 1) Budget proposals. A budgeting unit may choose to include a rollover request in its budget proposal for the following year, without a special request. If approved, that amount would be subtracted from the current year appropriation and added to the amount that may be included in the new year's budget. If not approved, the funds would remain in the current year appropriation. A budgeting unit may amend its budget proposal to include a rollover request any time before the Board adopts the new year budget. 2) Year-end closeout. When the books are closed on the previous year, the Finance Director will indicate unspent funds in each budgeting unit's appropriation that are eligible for rollover. Budgeting units may then request to reappropriate such funds to the new year's budget, or to include them in the budget proposal for the following year, to be submitted in July. All rollover requests should be submitted for review by program committees, the budget committee and the Board as part of a single resolution. Any funds not reappropriated in that resolution permanently revert to the general fund. Eligibility. Normally, unspent funds from the following sources will be approved for rollover: Grant with mismatched fiscal year. Department head decision to postpone an expense or program activity to following year. Depai tinent head decision to forego an expense or program activity. Bid price on contract lower than budgeted. Position temporarily vacant. Funds reserved for equipment purchase, e.g. vehicle or PERS New efficiencies. Correction of bookkeeping error. Small residues in non -personnel accounts. Ineligible. Funds from the following sources are not eligible for rollover: Class A mandates Reductions in fringe benefit premiums Capital program items 176 June 6, 1995 County Administrator recommendation. Before the Board acts on rollover requests, the County Administrator should inform the Board of the following cases, and should recommend against reappropriating funds whenever he judges that circumstances make it unwise to do so. Surpluses resulting from increases in state or federal aid formulas. Single events or program changes that result in surpluses greater than $50,000. Surpluses resulting from positions that remained vacant for longer than six months. Surpluses resulting from rate increases for fees charged to other county departments. Surpluses resulting from poor management decisions. Surpluses resulting from variations in revenue from other county departments. Surpluses resulting from variations in fee revenues. Rollover and the Contingent Fund. If a budgeting unit receives a contingent fund (or general fund) appropriation during the year, that amount should be subtracted from its rollover eligibility at year-end, with the following exceptions: Terminal pay and disability pay after two months, as currently defined in the Fiscal Policy Any appropriation that the Board explicitly votes to exclude from this requirement. Variations in state reimbursement. Some departments that are heavily state -aided have complex problems including slow state payments, inadequate state documentation, mismatched fiscal years, audits that require reimbursement to the state, and more -- and occasionally unbudgeted mid -year increases in state aid. Surpluses resulting from these factors should be identified separately from other surpluses in the same budgeting units, and should be acted on appropriately. Snow removal. The county should develop a rational method of budgeting for snow removal to stabilize long-term costs in this area, despite annual variations in the weather. Budgeting for uncertainty. It is always appropriate for a budgeting unit to plan for and budget for events which cannot be predicted with certainty, and/or whose cost cannot be accurately predicted. This can be done by including reasonably estimated amounts in the budget lines described in the Program - based Budget Task Force report. Such planning may include rollover funds or funds already included in fiscal targets. However, it is normally inappropriate to make a special request for this purpose. Reappropriation of funds increases the budget of a budgeting unit without making any change in its fiscal target. RESOLUTION NO. 131 - ADOPTION OF BUDGET REVIEW TASK FORCE REPORT MOVED by Mr. Lerner, seconded by Ms. Mink. It was MOVED by Ms. Kiefer, to amend the fourth to the last box under Part 1 to read: "Board of Representatives meets as a Committee of a whole to recommend a budget." MOTION FAILED FOR LACK OF A SECOND. A voice vote on the resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the attached Report of the Budget Review Task Force is hereby adopted. SEQR ACTION: TYPE I1-12 REPORT OF THE BUDGET REVIEW TASK FORCE - PART 1 BUDGET REVIEW PROCESS as recommended by Budget Review Task Force Program Budgets are prepared and submitted to County Administration County Administrator makes recommendations 177 June 6, 1995 on funding requests based on criteria established by the Board (See Attached) u Requests and County Administrator Recommendations are forwarded to Program Committees and Budget and Fiscal Policy u Budget & Fiscal Policy Committee recommends guidelines to program committees; guidelines may vary among program committees Option 1 Make budget reductions to program areas so that the sum of the programs recommended by a specific program committee does not exceed the sum of the fiscal targets for those programs. Option 2 Make budget reductions to program areas to that the sum of the programs recommended by a specific program committee does not exceed the sum of the fiscal targets for those programs by more than X percent. Option 3 Reduce recommended special requests by X% (and perhaps Y%), and describe the consequences. u Program Committees hear all budget presentations, vote on recommendations, and review recommendations for compliance with B&FP guidelines. u Budget & Fiscal Policy Committee or the Board of Reps. meets to recommend Proposed Budget u BRAC collects public input u Amendments are prepared by Board members u Proposed Budget and Amendments are voted on by full Board REPORT OF THE BUDGET REVIEW TASK FORCE - PART 2 COUNTY ADMINISTRATOR BUDGET REVIEW AND RECOMMENDATION PROCESS: 178 June 6, 1995 The County Administrator, as part of the review of and recommendation on the County budget and capital program shall prepare recommendations for the level of funding for all target requests and special requests. The County Administrator shall determine whether to recommend all, some, or none of the funding requested based on the following criteria: a) Whether the funding requested, and the manner in which it is proposed to be spent, is considered very likely to accomplish the stated objective(s). This shall take into account the management strength and approach of the requesting department or agency. b) Whether the County Administrator concurs with the Department Head's or agency director's recommendation that the program changes for which special request funding is being sought should not instead be made by reducing funding elsewhere in the department's program budgets, nor be accommodated through improved efficiency, nor be provided more appropriately by another organization. c) Whether funding can be provided within any overall fiscal guidelines provided by the Board of Representatives. d) Whether funding is consistent with any Board of Representatives guidelines with respect to service delivery objectives for County government -- whether any vision has been articulated, directions set, measures of public support identified, or indicators of severity of community need for particular service established. REPORT OF THE BUDGET REVIEW TASK FORCE - PART 3 COST SAVERS: Criteria, Procedures for Review and Approval, and Consequences Recommendation of the Budget Review Task Force as amended by B&FP Committee on 9 May 95 Criteria To be designated a Cost Saver, a budgeting unit or program must meet all of the following criteria: 1. Only an entire budgeting unit or program may be designated as a cost saver. 2. The budgeting unit or program must provide services funded by general revenues. 3. By providing those services, the budgeting unit or program must clearly reduce County spending in other County budgeting unit or programs, or increase revenue to the general fund. 4. The amount of savings or increased revenues must equal or exceed the total County fiscal sponsorship of the entire designated budgeting unit or program. 5. The savings from providing the proposed services must be achieved within the same fiscal year or within the following two fiscal years. 6. A reduction in services in the designated budgeting unit or program would result in a net increase in costs or decrease in revenue to Tompkins County. Procedures for Designation 1. For determinations of Cost Saver status during 1995 for the 1996 budget the members of the Budget Review Task Force, minus the two department heads, shall serve as the committee to screen requests. In subsequent years the budget committee of the Board of Representatives shall designate the review body that shall make initial recommendations on cost saver status. 2. The designated review body shall recommend on all requests for cost saver status to the appropriate program committee. The program committee recommendations should be recommended upon by the budget 179 June 6, 1995 committee and voted upon by the Board of Representatives as part of the guidelines -setting procedure each year, but in any event must precede budget preparation. 3. Requests for renewal of designation may consist of the original application with any needed updates on objectives, accomplishments, or methods, and accompanied by documentation of savings or revenue gains achieved. 4. Cost Savers are designated for one year at a time. Consequences of Designation 1. Cost Savers are exempt from any across-the-board cuts. 2. Cost Savers are flagged on all budget documents that the Board of Representatives reviews so that any proposals to increase or reduce spending authority will be reviewed with full knowledge of that status. **** RESOLUTION NO. 132 - ADOPTION OF STATISTICS TASK FORCE REPORT AND RECOMMENDATIONS MOVED by Mr. Lerner, seconded by Mr. Proto. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Winch). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Report and Recommendations of the Statistics Task Force are hereby adopted. SEQR ACTION: TYPE I1-15 REPORT AND RECOMMENDATIONS TO TOMPKINS COUNTY BUDGET AND FISCAL POLICY COMMITTEE FROM TASK FORCE ON STATISTICS MAY 17, 1995 Situation: The Task Force on Statistics was charged to propose changes in the performance evidence, documentation, and/or statistics for the various Programs in Tompkins County Government Departments. The Task Force reviewed the theoretical issues of amassing evidence through statistics, how statistics fit into the Mission -Goals -Objectives -Strategies -Activities model central to Partnership for Quality (PFQ), and some of the proposed statistical evidence for programs during fiscal 1995. The outcomes of this review are that: 1) although statistics have may `ideals' for achievement, these ideals are often too expensive to be implemented cost beneficially by departments and programs -- thus statistics used by programs will usually be based on an optimization of several considerations; 2) many of the statistics proposed by programs for 1995 do not or will not demonstrate the achievement of proposed objectives; 3) considerable confusion exists by nearly everyone on the relation of budgets to the statistics on program goal achievement; and 4) statistics actually used by programs are best determined by program staff in consultation with those most familiar with the nature of statistics and of their use in PFQ. Staff members have to understand the statistics used and be committed to their use before they will be used effectively. Recommendation: The Task Force on Statistics recommends that a training program on statistical performance indicators of program goals and objectives be established for program managers and staff so that its results can be used in preparing the budget for fiscal year 1997. This training program should 180 June 6, 1995 take place between January and May, 1996, that is, in time to be used in preparing the 1997 budget. Preparation for the training should take place between now and January 1996. Key issues in preparing for the training between now and January 1996 are to put in place 1) a training team and 2) a curriculum. The Task Force on Statistics does not believe it can put a curriculum together for the training, or do the training in this timeframe. Professionals who train in PFQ processes probably already have such a program and curriculum, and should be hired to do at least part of the training, e.g., of program managers and identified facilitators, who could then train the remaining program staffs. Such training would thus be much more integral, as it should be, with the PFQ process. If PFQ-type professionals cannot be hired, even more careful and immediate attention should be given to this recommendation. The Task Force on Statistics also asks that it (the Task Force) be kept informed on what is happening on this recommendation, and perhaps consulted on issues as they arise, e.g., in reviewing curriculum of various possible trainers. Representative Blanchard was excused from the meeting at 8:24 p.m. RESOLUTION NO. 133 - ADOPTION OF THE PROGRAM REVIEW TASK FORCE REPORT AND RECOMMENDATIONS MOVED by Mr. Lerner, seconded by Mrs. Livesay, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the attached Report and Recommendations of the Program Review Task Force are hereby adopted. SEQR ACTION: TYPE II -15 REPORT OF THE PROGRAM REVIEW TASK FORCE ACTIVITY SUMMARY as of MAY 11, 1995 as requested by Eric Lerner for the Budget & Fiscal Policy Committee meeting on May 23, 1995 Meeting dates: Next meeting: March 22, March 31, April 14, April 27, May 11 June 8 MISSION STATEMENT: Recommend a system to review County programs including periodic reviews of all programs, and targeted reviews of selected programs. During March, April and May, the group discussed the following issues: 1. Why the task group is looking at program review 2. Inadequacies of the current review process 3. Who's affected by the mission 4. What the requirements of the Board are as policymakers and how they would benefit from the task group's mission 5. Review of all programs on a regular basis apart from the annual budget 6. Situations (criteria) that might generate a review 7. Elements of the review process 181 June 6, 1995 The process improvement steps have been identified along with the following tentative schedule: JUNE 1995 a. discussion of survey (data collection) needs JULY b. conduct data collection tasks AUGUST c. start building a consensus SEPT. - OCT. d. evaluate possible solutions (recommendations) NOVEMBER e. discuss with appropriate "stake -holders" in November DECEMBER f. schedule for committee & Board action JANUARY 1996 g. implement During April and May, the group has focused primarily on the process of identifying requirements, measurements, and steps in the program review process. RESOLUTION NO. 134 - REORGANIZING TOMPKINS COUNTY BUDGET POLICIES AND PROCEDURES MOVED by Mr. Lerner, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. WHEREAS, this Board appointed the Budget Reorganization Advisory Committee comprised of citizens who are not employees nor officials of Tompkins County to recommend changes in the Tompkins County Fiscal Policy adopted by this Board in December 1994 and in the role of members of the public in the making of the County Budget and Capital Program, and WHEREAS, the Budget and Fiscal Policy Committee established various Task Forces, each of which includes representation from the Budget Reorganization Advisory Committee, Board of Representatives members, and department heads to review and recommend improvements in the said Fiscal Policy, and WHEREAS, these Task Forces have made recommendations that have been reviewed, amended and recommended to this Board by the Budget and Fiscal Policy Committee now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Budget and Fiscal Policy Committee is directed to recommend appropriate changes to the Tompkins County Fiscal Policy incorporating all of the above adopted recommendations. SEQR ACTION: TYPE II -15 Recess Chairman Stein declared recess at 8:28 p.m. The meeting reconvened at 8:36 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Ms. Mink, and unanimously adopted by voice vote by members present, to enter into an executive session at 8:28 p.m. to discuss litigation and a personnel matter. The meeting returned to open session at 9:15 p.m. RESOLUTION NO. 135 - ESTABLISHING A FRINGE BENEFITS PAYMENT POOL MOVED by Mr. Lerner, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. 182 June 6, 1995 WHEREAS, the Budget and Fiscal Policy Committee, on recommendation of its Technical Issues Task Force, has recommended the creation of a Fringe Benefits Payment Pool with the purposes of simplifying the calculation of fringe benefit costs in County depai huents and the Tompkins County Public Library, creating stability for small to medium sized County departments who currently can be seriously harmed by relatively small changes in fringe benefit costs, accommodating midyear changes with fiscal ease (for example, depaitinental transfers for employees who change health insurance coverage will be eliminated), and providing a buffer against radical year-to-year changes in fringe benefit costs, and WHEREAS, the Board of Representatives decided when adopting the 1995 budget to allow $348,391 in projected fringe benefit cost reductions to lapse to the general fund balance, and WHEREAS, it is the intention of this Board when it adopts the 1996 budget to appropriate that amount, $348,391, from the general fund balance to the Fringe Benefits Payment Pool, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That this Board hereby adopts as policy the document dated 9 May 1995 and entitled "Proposal on Fringe Benefit Budgeting" describing how a fringe pool shall be established, managed, and used by County departments, which pool shall be funded based on a percentage of payroll to be recommended by the County Administrator and the Director of Finance to the budget committee of this Board and to the full Board of Representatives, RESOLVED, further, That it is the intention of this Board, as part of the process of establishing guidelines for County departmental budgeting units for 1996 budget preparation, to reduce the fiscal targets of all budgeting units by an amount equal to the correct amount of their fringe benefit payment obligation based on their approved payroll as of 1 May 1995, and then to increase those same fiscal targets by a percentage to be determined by this Board in June 1995 multiplied by that same 1 May 1995 approved payroll amount, the purpose of this Resolved being to hold all County departmental budgeting units harmless from the shift to a Fringe Pool method of budgeting for fringe benefit payments. SEQR ACTION: TYPE I1-15 Technical Issues Task Force Proposal on Fringe Benefit Budgeting as Amended by the Budget & Fiscal Policy Committee on May 9, 1995 Executive Summary Goal. The goal of this proposal is to make budgeting for fringe benefits by county depaitinents simple, stable, fair, and flexible. NOTE: While it is, of course, important to control costs for fringe benefits, this proposal does not directly address that issue. It is concerned rather with how those fringe costs, whatever they may be, are distributed to departmental budgets. Fringe percentage. Before depaitinents prepare budget proposals for 1996, county administration will recommend a fixed, mandatory percentage of salary costs that must be budgeted for fringes. This recommendation must be reviewed and recommended upon by the budget committee and acted upon by the Board of Representatives as part of the process establishing fiscal targets and other guidelines for budget makers. Fringe Pool. The county will create a reserve account, called the Fringe Pool, to handle all fringe payments. Whenever regular county paychecks are distributed, an amount equal to each program's payroll multiplied by the fringe percentage will be transferred from the program's budget to the Fringe Pool. So, for example if a program's January salary costs are $100,000 (and the fringe percentage is 27%), that program will pay $27,000 to the Fringe Pool for January. 183 June 6, 1995 Prior to establishment of the fringe percentage by the Board of Representatives the Finance Director shall submit a report on the current and projected status of the funds in the pool based on receipts and expected billings. Billings. When the county receives bills for fringe costs from insurance carriers, those bills will be paid directly from the Fringe Pool. If rates are lower than anticipated, budgeting units will nevertheless pay to the pool the same announced fringe percentage. Any rebates will also be deposited in the Pool. Similarly, if billed rates are higher than anticipated, programs will normally only be charged the announced fringe percentage. The balance will be paid by the Pool. If the entire fringe pool is depleted before the year is out, the Board shall determine whether to make up the difference from the Contingent Fund or the General Fund or from reductions in departmental budgets. Technical Notes. 1) The fringe percentage may be different in a few cases: where the union contract, state law, and insurance regulations provide for somewhat different benefits. 2) Programs will be charged the same percentage of salary, regardless of whether employees in that program choose family or single health insurance, or not at all. 3) State aid will be claimed based on the fringe percentage. This is acceptable to NYS, and will have a negligible effect on county cost. 4) Fiscal Policy section D permits contingent fund appropriations for terminal pay and replacement of employees sick for over two months. This policy would not change. 5) The Fringe Pool shall not include funding for, nor affect in any way, fringe benefit payments at Tompkins Cortland Community College, not the Tompkins County Public Library. Calculating the Fringe Percentage. A target level for the Fringe Pool will be recommended by the Finance Director. Central administration will calculate the fringe percentage required for the following year and recommend this to the budget committee of the Board of Representatives. If higher rates have depleted the Fringe Pool, the fringe percentage for the following year will be set proportionally higher to restore the pool to its target level. If lower rates leave the Pool with a surplus, the Board of Representatives will determine whether to reduce the percentage required or to use the surplus for another purpose. Revising budget targets. To implement this plan, a one-time adjustment must be made in program fiscal targets. The total amount of general revenue funding that should have been budgeted for fringes in 1995 will be subtracted form each program's target. The total amount that will be required for fringes under the new plan for the same payroll will be added to each program's target. This adjustment should have a minimal effect on net county cost, and should be made before any 1996 overall fiscal targets are calculated. RESOLUTION NO. 136 - ESTABLISHING FISCAL TARGETS FOR ALL COUNTY BUDGETING UNITS FOR THE PREPARATION OF THE 1996 BUDGET MOVED by Mr. Lerner, seconded by Mr. Meskill. Representative Blanchard returned to the meeting during discussion on this resolution. There was a lengthy discussion on this resolution. Mr. Lerner stressed that departments are not being forced to live within a zero percent increase, they are being told they may submit special request(s) if they are unable to meet their fiscal target. There was concern expressed by some members of the Board for the salary increases that are already in place to take effect January 1, 1996. A roll call vote resulted as follows: Ayes - 12, Noes - 3 (Representatives Kiefer, Livesay and Totman). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Fiscal Policy specifies that a fiscal target is the maximum amount of general revenue spending authority that a department head or program director may request without initiating a Special Request, and any changes in fiscal targets must be communicated to 184 June 6, 1995 department heads and program directors by the end of June in order for them to submit their budget requests by August 1, and WHEREAS, this Board has adopted the recommendations of the Technical Issues Task Force and the Budget and Fiscal Policy Committee with respect to the Fringe Pool and has put in place a procedure for adjusting all County depailiuental fiscal targets to correspond to the method of budgeting this entails, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That fiscal targets for all budgeting units for preparation of the 1996 budget are hereby established as follows: 1) For nor -for-profit agency grants: The amount approved in the 1995 adopted budget minus any special request funding designated as one-time plus a zero percent cost -of -living adjustment. 2) For Tompkins Cortland Community College: The amount in the adopted 1995 Tompkins County budget plus a three (3) percent cost of living adjustment the entire above amount to be increased or decreased in proportion to the respective enrollments of Tompkins and Cortland Counties. The Community College shall not be eligible to submit any special requests. 3) For all County departments: An amount equal to the general revenue portion of the adopted County budget, as adjusted by this Board's action with respect to the Fringe Pool minus any special request funding designated as one-time the entire above amount to be increased by a zero percent cost of living adjustment, and RESOLVED, further, That special requests for funding in excess of fiscal targets are in no way discouraged by this Resolution, with the exception of the Community College as noted above. SEQR ACTION: TYPE 1I-15 Adjournment On motion the meeting adjourned at 9:38 p.m. 185 June 20, 1995 Regular Meeting Called to Order Vice Chair Mink called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. Excused: 2 (Representative Schuler and Chairman Stein). Barbara Blanchard was excused at 7:20 p.m. following the Planning, Economic Development and Education Committee report. Privilege of the Floor by the Public Ken Packman, City of Ithaca resident, and member of the Steering Committee of the Coalition for Children First, spoke concerning racial allegations within the Tompkins County Sheriff's Department. He stated the ongoing racial problems deserve the attention of those in public office, and asked that the Board of Representatives denounce racism and bigotry, and make Ithaca safe for all residents. Tony Poole, City of Ithaca resident, spoke concerning an alleged racial incident at Ithaca High School on June 13 which involved his child. He expressed concern for the manner in which the situation was handled by the Tompkins County Sheriff's Department. Mr. Poole stated incidents such as these do nothing to build confidence in the community. He asked that efforts be made to bring different communities together. Diann Sams, City of Ithaca resident, spoke concerning an alleged racial incident on June 13 at Ithaca High School. She reported on her dissatisfaction with the Tompkins County Sheriff's Department when attempting to file charges. She asked that the conduct in relationship to this incident by the Sheriff's Department be investigated, and that the Board ensure that the Sheriffs Department Civilian Review Board membership consist of representation from the entire County, and also include minority members. Janis Kelly, City of Ithaca resident, spoke concerning an alleged racial incident on June 13 at Ithaca High School. She asked the Board to investigate the Sheriffs Depai tnient relative to this matter and take appropriate action. Ms. Kelly said she has also been concerned by the continuous cost overruns in the Sheriffs Department. Vice Chair Mink stated she spoke with Sheriff Guest about this matter and his statement was consistent with Ms. Sam's. She stated she will ask the Public Safety Committee to review this situation further. She said this is a community problem which is appropriate to be addressed at a legislative level, and appreciates Representative Proto's offer to get together with his colleagues to discuss the problem. Fay Gougakis, City of Ithaca resident, emotionally expressed opposition to Cable Access television channel programming. She feels the programming is comprised of graphic racism, sexism, harassment and violence. She feels this issue is the Board's responsibility, and asked that a cable archive be supported. 186 June 20, 1995 Privilege of the Floor by Board Members Mr. Proto, District No. 7 Representative, stated he attended the Flag Day Parade and had an enjoyable time. Mr. Proto also asked if the County had a role in the situation with the Cable Access television channel. Mr. Lane responded there is no "County Cable Commission"; however, there is an Intermunicipal Cable Commission. This is a coming together of various municipalities who franchise with Time Warner Cable. The Commission can advise, but has no authority to direct any municipality to take any action. He stated the City of Ithaca recently decided to become a member of this Commission. Mr. Lane stated there has been discussion about an archive and members of the Commission did go on record as being in favor of an archive. He said support for an archive is not an attempt to limit freedom of speech. Mr. Lane said the Committee will be meeting in July, and he will provide an update to the Board following this meeting. Mr. Proto reported that Megan's Law passed the Assembly and is currently being deliberated by the Senate. Mrs. Livesay, District No. 11 Representative, said she attended a meeting of the Intermuncipal Cable Commission, and solving the problem with cable access is not easy because there is no clear course in knowing what to do. Mrs. Livesay asked Mr. Meskill, Chairman of the Public Safety Committee, to report back to the Board on the subject of the Civilian Review Board for the Sheriff's Department. She stated at the time it was created it was found it may not represent the community broadly enough, and this may be the time to look at this. Mrs. Livesay also reported she attended a County Legislators and Supervisors Association Conference. She said those in attendance were discouraged that no one from the State Budget Office was in attendance. There was a feeling that the Conference was directed more towards businesses than County government. She stated there was discussion on flow control and the urgency to get Congress to adopt flow control. She said this Board may be asked to write a letter in support of this to assist those counties that have a real problem because of this law being overturned. She stated there is no intention at this time for Tompkins County to try to return to flow control. Mr. Todd, District No. 6 Representative, stated the Solid Waste Committee has no intention of pursuing flow control in Tompkins County at this time. Mr. Todd read the following statement: "I believe it is time to stop criticizing the Sheriff and the Sheriff's Deputies. Constant criticism lowers morale in the whole Department. Constant criticism makes the performing of everyday law enforcement more difficult. Law enforcement and public safety are difficult services to deliver. Law enforcement and Public Safety are high on the list of priorities of the people of Tompkins County. The town residents of Tompkins County depend upon the Sheriff's Department for first call law enforcement and public safety services. The Sheriff's Department in cooperation with the local fire departments, local ambulance services, the City of Ithaca Police Department and the New York State Police, is delivering good law enforcement and public safety services to Tompkins County residents. I believe a few words of praise and encouragement to the Sheriff and the Sheriffs Deputies for the thousands of situations large and small they handle is more appropriate than constant criticism." Mr. Totman, District No. 9 Representative, stated he agrees with Mr. Todd's comments pertaining to the Sheriff's Department. He stated if someone is elected to office, they should be removed from office the same way. Approval of Minutes of May 16, 1995 and June 6, 1995 Following discussion on the minute policy, It was MOVED by Mr. Lerner, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to approve the minutes of May 16, 1995 and June 6, 1995 as submitted. MINUTES APPROVED. 187 June 20, 1995 Proclamation Vice Chair Mink presented to Representative Joseph a proclamation declaring the month of July, 1995, as Tompkins County Youth Month, and the week of July 23-29 to be Tompkins County 4-1-1 Acres Youth Fair Week in recognition of the significant role that 4-H plays in the lives of its members and the role in which County youth organizations positively encourage community youth which are addressed on the occasion of the 1995 4-H Acres Youth Fair. Presentation of Service Awards Vice Chair Mink presented the following awards in recognition of service to Tompkins County: Frank Proto - Ten years Daniel Winch - Ten years Thomas Todd - Five years Eric Lerner - Five years Charles Evans - Five years Jennifer Luu - Five years Withdrawal of Resolution(s) from the Agenda Vice Chair Mink gave Ms. Blanchard permission to withdraw from the agenda the resolution entitled Authorizing a Special Reserve Fund for the Ongoing Maintenance Costs Associated with Brown Road. Addition of Resolution(s) to the Agenda There were no resolutions to be added to the agenda. Withdrawal of Resolution(s) Not Requiring Board Action Vice Chair Mink gave the appropriate committee chairmen permission to withdraw the following resolutions from the agenda with final committee action being affirmed: CA025-95 - Award of Contract - Computer Maintenance CA026-95 - Authorization to Execute Contract for Software Maintenance - Sidoran Consulting, Inc. - Health Department CA027-95 - Authorization to Execute Contracts - Health Department CA028-95 - Authorization to Execute Contract - Tompkins Community Hospital - Health Department CA029-95 - Authorization to Execute Contract - Janice Ross, M.D. - Health Department CA030-95 - Acceptance of Funds and Authorization to Execute Contracts - Children with Special Care Needs - Health Department CA031-95 - Authorization to Execute Contract - Challenge Industries, Inc. - Use State Grant Funds to Microfilm Mortgages in County Clerk's Office CA032-95 - Budget Adjustments - Various Departments CA033-95 - Authorization and Acceptance of Grant Funds to Hire Intern for the Development of a Local Planning Board Member Certification Program Chairman's Report and Appointment(s) Vice Chair Mink had no report or appointments. 188 June 20, 1995 Report from the County Administrator Mr. Heyman stated he was unable to report on the impact of State budget cuts at this time. He said some of the information he has received includes the following: there are major impacts on the Medicaid system, the Highway Department cut was reduced by 25 percent, Planning Department cuts were virtually eliminated, the Fire and Disaster cut was eliminated, the Probation Depai tnnent cuts were eliminated, Office for the Aging cuts were greatly reduced, and Youth Bureau cuts got a little worse. He said he hopes to have a summary of the best information that is available for the Budget and Fiscal Policy Committee at their next meeting. Report from the County Attorney Mr. Theisen reported the motion to hear the Biggs A ADA cases has been adjourned to August 25. He stated the Virgil Creek Dam case where the County has to use eminent domain to acquire one of the properties is in litigation and is being contested. He hopes to have a decision soon. Report from the Finance Director Mr. Squires brought the Board up-to-date on the process of the administrative software project. He said interviews were held last week with two finalists. There was a meeting Thursday to compare the evaluation rating forms. He stated he submitted to the Board the year-end balances for departments, and stated the Board should be pleased with the substantial balances throughout the County. He announced the theatrical event "Sweeny Todd" will open on June 29 at the Hangar Theater and will be directed by his wife. He encouraged everyone to attend. Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, reported the Committee has met since the last Board meeting, and highlighted some of the items that were on the agenda. He reported the Purchasing Department has received bids on a copy management system, a system in which several vendors bid on providing a service of not selling or renting, but charging on a per copy basis. The bid is for a four-year term. The successful bidder will provide machines at different locations throughout the County, and departments will pay for each copy made. He stated the bid is based on 2.5 million copies per year, and the cost will be 1.6 cents per copy per year and will increase to 1.7 cents by the fourth year of the contract. Mr. Winch reported he had a discussion with Arel LeMaro, Buildings and Grounds Supervisor, concerning the energy conservation program expected in the next year. He said they are hoping to get participation by building users in an effort to try to save the utilities consumption. He reported a "one-year later" Airport meeting was held with the architect to discuss the Airport project. Although there are minor problems in the area of parking that will be addressed by the parking lot vendor, it was felt that the Airport is making a positive impression for people coming into Tompkins County. Mr. Winch stated the project of updating County buildings to meet ADA (Americans with Disabilities Act) is continuing, and he will be providing the Board with a list of the projects. RESOLUTION NO. 137 - AUDIT OF FINAL PAYMENT - CONSTRUCTION OF AIRCRAFT RAMP AND TAXIWAY CONNECTORS MOVED by Mr. Winch, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Schuler and Stein). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Facilities and Operations Committee, That the following claim against Tompkins County, be and hereby is audited by the Board of Representatives: 189 June 20, 1995 Vendor Payment Request Account No. Amount SuitKote Corp. #3 HU5610.9239 $122,103.05 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HU5610.9239. SEQR ACTION: TYPE II -15 RESOLUTION NO. 138 - ADOPTION OF REVISED ADMINISTRATIVE POLICY 06-11 — PROCUREMENT PROCEDURES FOR ITEMS UNDER BID LIMITS MOVED by Mr. Winch, seconded by Mr. Joseph. It was MOVED by Ms. Kiefer, seconded by Mr. Lane, to REFER this resolution back to the Committee for the purpose of further discussion. A voice vote on referring this back to Committee resulted as follows: Ayes - 3 (Representatives Kiefer, Lane and Livesay); Noes - 10, Excused - 2 (Representatives Schuler and Stein). MOTION FAILED. It was MOVED by Ms. Kiefer, to amend the figure in the policy from $250 to $100. MOTION FAILED FOR LACK OF A SECOND. A voice vote on the resolution resulted as follows: Ayes - 12, Noes - 1 (Representative Kiefer), Excused - 2 (Representatives Schuler and Stein). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Facilities and Operations Committee, That the following revised Administrative Policy is hereby adopted: 06-11 Procurement Procedures for Items Under Bid Limits SEQR ACTION: TYPE 11-15 Report from the Human Services Space Planning Committee Mr. Winch, member, reported eleven proposals were received for architectural services. These proposals were reviewed, six were interviewed and the successful company is Thomas Associates Report from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee will meet June 27 at 8 a.m. She said a summary of the progress report on the Airport Master Plan will be distributed at that meeting. She mentioned three items that came up at the Public Transit Conference: The federal funding levels are under careful review and reductions are expected. The fare increase policy will likely have to be brought up for discussion in the near future; and State budget funding will be held at the 1995 level. Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met June 8 and continued to discuss the Jail medical proposal of transferring supervision of the Jail Nurse position. He said a committee that includes Mr. Evans, Mr. Meskill, the Probation Director, the Mental Health Commissioner, the Health Director, the Director of O.A.R. (Offender Aid Restoration), and the Jail Administrator, will try to work out a number of medical issues that they feel exist at the Jail and resolve some long-standing problems. He stated the funding has run out for the Healthy Heart Program as of June 30, and the Health Department will attempt to keep the Program operating within the Health Department budget. The Committee had a continued discussion of the $37,000 shortfall in the Alcoholism Council's budget. A report was given by the Environmental Management Council on burn barrels. A report was also given on the Newfield Timber Harvest. The Committee also had continued discussion on issues with the Ithaca Waste Water Treatment Plant. A resolution was passed by the Committee stating it did not feel the County should continue to accept any bills from the Plant until the meter is certified as being correct. He has learned the City's position is that the meter belongs to the County, and if the County wants it 190 June 20, 1995 fixed, it can fix it. Mr. Evans said a report was also given on the Six Mile Creek project, and stated the County will be receiving the $15,000 member item from 1994, and there will be a meeting in Brooktondale on July 12 at 7:30 p.m. to inform the public on that project. RESOLUTION NO. 139 - ABOLISH HEALTH PLANNER AND CREATE MICROCOMPUTER SPECIALIST - HEALTH DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present. WHEREAS, the Health Department has recently begun major work in the area of microcomputers, and WHEREAS, many of the daily functions are on programs developed specifically for the Health Department, and WHEREAS, the Health Department has major increases in this area and requires substantial support from a microcomputer specialist to handle the demands, and WHEREAS, the Health Depai anent will leverage state aid by employing this position, and WHEREAS, the position of Health Planner has been vacant for more than two years and most of the work of this position has been handled by various persons in the Health Department as well as the Health Planning Council, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That one (1) position of Health Planner (12/677), labor grade L(12), competitive class be abolished June 20, 1995, RESOLVED, further, That one (1) position of Microcomputer Specialist (12/638), labor grade L(12), competitive class be created effective June 20, 1995. SEQR ACTION: TYPE II -15 Report from the Human Services Committee Mr. Joseph, Chairman, reported on consequences of the State budget. Tompkins County will now be required to provide workfare for fifty percent of those on home relief. This places a considerable extra financial burden on the County. There are some benefits to having people go to work, and he hopes Tompkins County will be creative and will look to some unusual and unique solutions. He reported on another program that Tompkins County received a State grant for last year, that provides early childhood intervention with families, and identifies families who are at risk as soon as a child is born and tries to work with the child and the family. hi Hawaii the program has succeeded in both lowering medical costs and foster care placement costs. Mr. Joseph said the State has cut funding for this program, and the County will be asked to pick up the cost in August when the grant runs out. Report and Presentation of Resolution(s) from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee met last week, and received a year-end report from David Squires, Director of Finance, on closing fund balances and the status of unspent funds in departments. Mr. Lerner stated the County General Fund balance ended 1994 significantly above its target level. Department heads were aware of the policy of being able to reappropriate unspent funds, and took advantage of this by planning ahead. A record amount of unspent fund requests will now be working its way through the Board. The Committee will meet June 27. At that meeting there will be discussion on the Brown Road proposal and preliminary discussion on the impact of the State budget. RESOLUTION NO. 140 - ESTABLISHING FRINGE BENEFIT RATES FOR COUNTY DEPARTMENTS FOR 1996 (Amended by Res. No. 166 of 1996) 191 June 20, 1995 MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, this Board by Resolution No. 135 of 1995 established a Fringe Benefit Pool as a means of budgeting and paying for fringe benefits for County employees, and WHEREAS, said Resolution provides that this Board must establish the percentage of payroll that each County depai intent must pay for fringe benefits, and must do so in time for that information to be incorporated by departments in their budget planning and budget requests, and WHEREAS, Resolutions previously passed by this Board provide that fiscal targets for all departments shall be adjusted so that no depanitnent nor program of County government is helped nor harmed by this transition to a Fringe Pool, and WHEREAS, it has been determined that it is not desirable to charge departments or separately funded entities within departments that receive no general revenues a uniform percentage of payroll for fringe benefits, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That all County departments and their programs shall budget and pay 25% of their payroll costs for fringe benefits in 1996, with the exception of those departments and programs below which shall pay their actual incurred costs (percentages shown are based on current charges; they are shown for illustration only): Department of Planning - Metropolitan Planning Organization 27% Department of Health - Infant Health Assessment 42 Women, Infants, and Children 30 Expanded in Home Services to the Elderly 22 Healthy Heart 24 Prenatal Care Assistance 26 Physically Handicapped Children 26 Department of STOP DWI 26 Department of Public Works - Airport 29 Highway (State Snow Only) 28 Solid Waste 25 SEQR ACTION: TYPE II -15 RESOLUTION NO. 141 - ADOPTING THE RECOMMENDATIONS OF THE CAPITAL PROGRAM TASK FORCE MOVED by Mr. Lerner, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the Budget and Fiscal Policy Committee appointed the Capital Program Task Force to work in conjunction with the Capital Program Committee to reorganize the information made available to Board members and the public about the County Capital Program and to integrate the Capital Program with the program based County budget, and WHEREAS, that Task Force has made recommendations which have been received and reviewed by the Budget and Fiscal Policy and the Capital Program Committees, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy and Capital Program Committees, That the Recommendations of the Capital Program Task Force are hereby adopted, RESOLVED, further, That the Budget and Fiscal Policy and Capital Program Committees are charged with recommending appropriate changes to the Tompkins County Fiscal Policy to incorporate these changes. SEQR ACTION: TYPE II -15 192 June 20, 1995 CAPITAL BUDGETING TASK FORCE RECOMMENDATIONS Draft revised June 5, 1995 Revised by Budget and Fiscal Policy Committee June 13, 1995 and by Capital Program Committee June 14, 1995 Definition and purpose. The Capital Program is a planning guide to physical betterments and improvements for the following five years, including major construction, equipment and land purchases. Capital projects should be part of a comprehensive long range planning process which foresees major expenditures well in advance of the need for them. That process should be easily understood by policy makers and interested members of the public. Scope. The County Charter does not indicate clearly which projects to include in the Capital Program. The Task Force recommends including the following two types of projects in the Capital Program. 1) One-time expenses authorized to exceed $100,000, regardless of whether they are paid for with borrowed funds, for: a) Construction of new, additional buildings, roads, bridges or other facilities; b) Upgrading of existing buildings, roads, bridges or other facilities; c) Purchase of new, additional equipment (including computer equipment), or upgrading of equipment; d) Purchase of land; e) Planning and design expenses associated with the above; 2) Expenses for the following only when they will be paid for with borrowed funds: a) Recurring annual expenditures for maintenance of existing buildings, roads, bridges, equipment, other structures, or lands; b) Replacement of existing equipment or structures; c) Projects whose total anticipated costs are less than $100,000. Budgeting. Annual spending for each capital project must appear as a separate line in the budget of the budgeting unit(s) or program(s) that the project supports. Transfers into or out of such lines constitute amendments to the Capital Program and must be authorized by the procedure for such amendments specified in the Charter. Unless the Board of Representatives specifies otherwise in a particular case, type 2 projects should be included in the fiscal targets of the appropriate budgeting units, and type 1 projects should not. New capital projects should receive Board scrutiny equivalent to special requests in the operating budget. Format. In addition to the budget information stated above, the Capital Program should be summarized in a single, clear, readable document, cross-referenced to the budget. Article 5 of the County Charter specifies information that must be included in the Capital Program and in proposals for projects to be included in it, and the process by which proposals and projects are reviewed and approved by the Board of Representatives. The Task Force recommends that the forms approved by the Capital Program Committee be used for this purpose. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met June 12, and discussed the request to register voters in County buildings and made a decision to not allow partisan groups to register voters in County buildings; however, they can leave information. She reported there will be a joint meeting on June 26 of the Governmental Affairs, Health and Environmental Quality, and Planning, Community Development and Education Committees to discuss the land use policy. She announced a special meeting of the Committee has been scheduled for July 5 at 2 p.m. to discuss the Department of Motor Vehicles Task Force recommendations. 193 June 20, 1995 RESOLUTION NO. 142 - APPROPRIATION FROM CONTINGENT FUND, PERSONNEL MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County Fiscal Policy authorizes departments to be reimbursed from the County Contingent Fund for the cost of replacing employees absent from work longer than two months due to illness or injury, now therefore be it RESOLVED, on recommendation of the Governmental Affairs and the Budget and Fiscal Policy Committees, That the Director of Finance is authorized and directed to appropriate $3472 from the County Contingent Fund to the Personnel Depaitment personal services account, A1430.1000, to reimburse a portion of the cost of replacing an employee as authorized by the Fiscal Policy. SEQR ACTION: TYPE II - 15 Report from the Public Safety Committee Mr. Meskill, Chairman, reported at the last meeting, the Committee discussed alternatives to incarceration programs that may be available and are pursuing the specifics of these. The Fiscal Coordinator provided the Committee with an update, and stated if things go normal by the end of the year there will be an overrun in the budget by $23,000 in the personnel side alone. Mr. Meskill reported E- 911 will not be on-line by July 1, and probably not this year. He stated the dispatchers have been hired to assist the Fire, Disaster and EMS Coordinator obtain the necessary labor for addressing. He stated there has been discussion between the Criminal Justice Advisory/Alternatives to Incarceration Advisory Board and other related agencies of the possibility of hiring a criminal justice coordinator. That recommendation should be coming to the Committee in mid July. Report from the Planning, Community Development and Education Committee Mr. Lane, Vice Chair, reported the Committee met on June 14 and discussed a number of items, including the Dryden Dam project, and a presentation by the Dewitt Historical Society who is looking at some substantial funding problems. Mr. Lane called attention to a resolution on the agenda entitled Authorization and Acceptance of Grant Funds to Hire Intern for the Development of a Local Planning Board Member Certification Program. Mr. Lane stated this is a program with the New York Planning Federation which will develop a model for the curriculum for the certification of local planning board members. He said there is an area in local government where there is a great need for additional programs to help educate and improve planning board as they become more important in the coming years. He said there will be a joint meeting on July 26 of the Health and Environmental Quality, Planning Community Development and Education, and Governmental Affairs Committees, to look at the land use policy that has been proposed for the County. The next regular Committee meeting will be July 12 at 8:30 a.m. Representative Blanchard was excused from the meeting at 7:20 p.m. Report from the Economic Development Committee Ms. Mink, Chair, reported the Committee will meet July 11 at 9 a.m. and will take the first steps in developing an economic strategy. Report from the Solid Waste Committee 194 June 20, 1995 Mr. Todd, Chairman, reported the Committee will meet June 21 at 10 a.m. in the Old Jail Conference room. Mr. Todd updated the Board on the status of the compensation plan for the Recycling and Solid Waste Center. Mr. Todd stated the compensation plan is in the hands of the attorneys because there are a couple of items that are still unresolved. When that document is accepted by the City, it will then be brought back to this Board for approval. Mr. Todd said he had expected to receive a financial report on the Recycling and Solid Waste Center but has not yet seen anything. Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee met and is continuing to discuss the function of the legislative bodies. He said surveys are being mailed to various counties at this time. Mr. Lane reported the Committee will meet June 27 at which Ron Dougherty, Chairman of the Tioga County Legislature, will be present to discuss the efforts they have made at revisions there. Report from the Public Information Committee Mr. Evans, Member, reported the committee is working on the next edition of the newsletter. There is an opening for the editorial column in the Ithaca Journal. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee met on June 12 and had an extensive review of where the County should be going economically. He reported the two teleconferences took place, and the Committee discussed them. He said the Committee will meet next on June 27 at 8:15 in the Old Jail Conference Room. Report from the Solid Waste Annual Fee Fairness Committee Mr. Lane stated the Committee has completed its report and will present it to the Solid Waste Committee on June 21. Adjournment On motion the meeting adjourned at 7:30 p.m. 195 July 11, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. (Representative Todd arrived at 5:35 p.m.) Approval of Minutes of June 20, 1995 This item was postponed to the end of the meeting so that Board members would have an opportunity to review proposed changes submitted by Representative Kiefer that were distributed directly before the meeting. Presentation of Proclamation(s) Chairman Stein presented a proclamation declaring July 26, 1995, Independent Living Day in Tompkins County, to Larry Roberts, City of Ithaca resident. Mr. Roberts thanked the Board for the proclamation and stated the Fifth Anniversary of the A.D.A. (Americans with Disabilities Act) is being celebrated. Mr. Roberts announced upcoming events and invited the Board to attend. Chairman Stein presented a proclamation declaring July 8, 1995, to be George Jr. Republic Day in Tompkins County in recognition of its 100th Anniversary. Mr. Stein stated he signed and gave the proclamation to Mr. Lane, District No. 14 Representative, to present to George Jr. Republic at the celebration that took place on Saturday. Mr. Lane stated he presented and read the proclamation at the ceremony and it was well received. Mr. Lane acknowledged the institution which helps disturbed young men in grades 7-12 with various education courses, teaches them trades, and also how to become productive members of society. Presentation of Service Awards Chairman Stein presented service awards recognizing five years of service to Tompkins County to Representatives Mink and Schuler. Privilege of the Floor by the Public Robert Schwarting, Sessler Wrecking in Waterloo, New York, distributed material to the Board relating to solid waste and recycling operations of Sessler Wrecking. Mr. Schwarting stated he opposes the way the County handled the recent bidding process for awarding a recycling bid, and asked that the Board consider reversing the decision of the Solid Waste Committee. Under this report, Mr. Schwarting stated that Sessler Wrecking was low bidder in the base bid and all alternatives and was ten percent below the present contract. Privilege of the Floor by Board Members Mr. Lane, District No. 14 Representative and Member of the Public Safety Committee, spoke concerning the Sheriff's Department. Mr. Lane acknowledged the work of Public Safety Committee Chairman, Peter Meskill, and said Mr. Meskill is a supporter of the Department and the Department's 196 July 11, 1995 road patrol. He said the importance of the road patrol is appreciated, especially by the rural representatives, and he would not like to see it hurt or demoralized. He said some of the writing that has been seen recently has tended to cloud the issue of the questions this Board has about the administration of that Department with the issue of the road patrol itself. He feels this is unfortunate, and as elected representatives, this Board has the duty to make sure dollars are spent properly and that all County departments are administered as well as possible. He believes the Public Safety Committee must continue in its efforts to guide the Sheriff's Department, to work with the Sheriff to make sure the dollars are spent properly and that the Department is administered properly. Ms. Blanchard, District No. 1 Representative, thanked Mr. Lane for his comments above. Ms. Blanchard suggested that if any Board member has not had an opportunity to attend one of the open houses for Hospicare on King Road to do so. She said this is not only very interesting architecturally, but is the first residential hospicare in New York State. Ms. Mink, District No. 3 Representative, read the following statement and submitted same for the record of this meeting: "I'd like to respond to some of the comments made about the Sheriffs Department two weeks ago. Let me remind my colleagues and Tompkins County taxpayers why so much attention has been paid to the Department. Over the past five years, the Sheriff's Department without the Jail, has been over half a million dollars over budget; including jail costs, which are harder to control, the overruns came to 1.8 million dollars. Each year the County Board approved those extra appropriations. A study done by our Administration in 1993 showed it was possible to manage the Department within its targeted budget. The study was dismissed by the Sheriff, who last year went as far as to threaten to cut out road patrols when he didn't get even more money in overruns than the County Board already granted. Does this sound like we're "going after the Sheriff'? Taxpayers demand accountability from their legislators and we have responded. No other department repeatedly comes in so much over budget, and no other depaitment head has so consistently refused to acknowledge the Legislature's power of the purse. Last March State auditors combed through the County's books and found outright illegalities in only one department: the Sheriff's Department. The Sheriffs response was "no big deal", and the town supervisors whose constituents were affected echoed the dismissal. Can you imagine if the State had found similar improprieties in the Social Services Department? How many of your constituents would be shaking their fists at legislators who allowed such things to go undetected? We discovered last Labor Day that a report of an accident involving a Sheriff's Deputy was altered to remove any mention of how fast the deputy was traveling. This had ramifications for the record of the innocent teenager whose car was hit, the insurance payments, and the Sheriff's Depattinent. Though it was clear that the report had been changed, the District Attorney and State Police investigator could not prove who did it. Since when are illegal acts committed by enforcers of the law insignificant? It wouldn't be insignificant anywhere else in County government or the private sector, so why would the public safety sector, be exempt? Sometimes it's hard to sort through claims on both sides of an issue without the facts. What's so disappointing about the positions expressed here two weeks ago is that people on this Board who should know better, who have had the details behind the incidents I've mentioned, seem to be intent on ignoring 197 July 11, 1995 the facts. Instead of working with us to make sure residents get the kind of protection and service you deserve, they're trying to make people think there is a plot afoot to dismember the Sheriff's Department. Actually just the opposite is true. We are trying to work with the Sheriff to help him bring management to his agency up to the caliber of our other departments; that's why we approved a position of financial administrator last year to work with him. Maybe admitting things that should change for the better is admitting that mistakes were made; or maybe this is an attempt to create barriers between rural and urban residents where none exist. Whatever the motivation, let's remember that a majority of us are insisting on financial accountability, prudence, and common sense; I don't think any of us want to line up behind a position calling for keeping things the way they are, no matter how wasteful, illegal, or inefficient." Mr. Totman, District No. 10 Representative, spoke concerning the Sheriff's Depaitnient, and stated he feels Ms. Mink's comments were directed in part to him and comments he made at the last Board meeting. He said he stands behind those comments, and still feels that there is a movement to eliminate the position of Sheriff. He said his constituents agree with his stance and he will continue to represent them. Chairman Stein spoke concerning the Sheriffs Department, and stated since he is the one who put out a report at the beginning of his term as Chairman which made the statement that he thought it would be worth looking into the appointment of the Sheriff rather than the election of a Sheriff, he considers the current statements in the press to be an attack on him. Mr. Stein pointed out that he thinks it is important for an exploration to be done of this possibility. He strongly noted the exploration is entirely separate from the concerns about good management, and any effort to mix the two issues together is muddling the situation, and feels this would be a disservice to the taxpayers. Mr. Stein said whether there is an appointed or elected Sheriff, that person should manage that Depai tiuent efficiently and not run over budget. He said this is the responsibility of the Board as elected officials, and hopes members keep this is mind and do not get into any divisions between rural and city residents and politics. Presentation by Janet Steiner, Library Director, and Dean Eckstrom, Data Processing Director Ms. Steiner and Mr. Eckstrom gave the Board a presentation on a collaborative experimental project involving the Public Library, Data Processing, and Time Warner Cable entitled "Internet for the Kids" which will allow kids in middle school and high school to sign up for two hours for an introduction to the Internet. Kids learn what the Internet is, what is on it for them, how to get what they need through the Worldwide Web. After the two-hour introduction the kids are then able to sign up for an open two- hour lab in which they are free to explore whatever they want to do. The program instructor is an intern from Time Warner Cable. The project has enough slots to allow 500 kids to participate. At this time 29 kids have completed the program, and 84 are signed up to participate. A sign-up sheet was circulated for any Board member interested in participating in this program. Ms. Kiefer asked if this arrangement locks us into the Time Warner Internet Network; Mr. Eckstrom explained that our contract would be up in 1998. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Elimination of Prejudice and Institutional Racism Award of Bid - Public Works Phone System Authorization to Execute a Contract with Gadabout Transportation Services, Inc. 198 July 11, 1995 Withdrawal of Resolution(s) from the Agenda There were no resolutions to be withdrawn from the agenda. Withdrawal of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA034-95 - Budget Adjustments - Various Departments CA035-95 - Authorization to Execute a Contract with Gadabout Transportation Services, Inc. Chairman's Report and Appointments Chairman Stein had no report or appointments. Report from the County Administrator Mr. Heyman asked if any Board member would like to have a copy of the budget material that was distributed to department heads. Representatives Meskill, Totman, Kiefer, Schuler and Livesay indicated they would and Mr. Heyman stated he will send a copy to them. Mr. Heyman stated committees are currently taking action on reappropriating funds, designation of mandate classes, etc. He said with the exception of the cost savers, everything is on schedule to go to the Budget and Fiscal Policy Committee on July 18. Mr. Heyman reported he attended a meeting of county administrators in Syracuse that was well attended by 25 counties and obtained information on land policies. He informed the Board the New York State Association of Counties has signed a contract with a consulting firm and an accounting firm at no charge to counties, to go through counties' books and look at items that are typically missed in terms of claiming state and federal aid for emergency aid to families. Mr. Heyman said he has signed Tompkins County up for this. They will also work with counties to make sure counties get all Medicaid claims in by September 30. They will do this for a percentage of the additional revenue that the County gains and does not lose on audit. Mr. Heyman made a presentation to the Board, pointing out there is over $27 million in State and federal Medicaid funding that is currently at risk. Report from the County Attorney Mr. Theisen said the County Attorney's office recently reported to the Governmental Affairs Committee that the cost of legal services over the last four years has gone down from over $600,000 in 1992 to a little over $200,000 this year. This is due to changing personnel and handling more cases in- house. Report from the Finance Director Ms. Squires reported on the progress in acquiring a new computer software system. He reported the initial interviews with consultants have been completed and one has been called in to answer additional questions to make sure they can accommodate the County's needs. Mr. Squires said he hopes to have a recommendation at the next meeting. Report and Presentation of Resolution(s) from the Facilities and Operations Committee 199 July 11, 1995 Mr. Winch, Chairman, reported the Committee met July 5 and has been revising the purchasing and procurement policies in an effort to reduce the number of steps required whenever possible. He said the resolution on the agenda to award a bid for a new telephone system at the Bostwick Road site is a much better system than the County currently has. Mr. Winch said this phone system will have an audix so a message can be left, and noted the tremendous amount of staff time that will be saved. Mr. Winch said unfortunately he has not received a list of the pending A.D.A. projects that are currently taking place. He said that A.D.A. renovation requirements are always taken care of because this is the right thing to do. RESOLUTION NO. 143 - AUDIT OF FINAL PAYMENT - OLD JAIL RENOVATION - EDWARD JOY MOVED by Mr. Winch, seconded by Ms. Blanchard. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Facilities and Operations Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Edward Joy 12 (Final) HV3151.9239 $10,476.20 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HV3151.9239. SEQR ACTION: TYPE II -15 RESOLUTION NO. 144 - AUDIT OF FINAL PAYMENT - CRASH/FIRE/RESCUE ADDITION MOVED by Mr. Winch, seconded by Mr. Totman. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Facilities and Operations Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Ferguson Electric 7 (Final) HW5677.9239 $1,074.64 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HW5677.9239. SEQR ACTION: TYPE II -15 Mr. Lerner requested the Governmental Affairs Committee review the Rules of the Board and the requirement of a roll call vote on audits of final payment. Chairman Stein directed the Committee perform such a review. RESOLUTION NO. 145 - AWARD OF BID - PUBLIC WORKS PHONE SYSTEM MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, the Finance Department has duly advertised for bids for a telephone system for the Department of Public Works, and WHEREAS, four (4) bids were received and duly publicly opened and read aloud, now therefore be it 200 July 11, 1995 RESOLVED, on recommendation of the Facilities and Operations Committee, That the bid for furnishing and installing a telephone system in the Department of Public Works be awarded to Southern Tier Communications, Inc., of Oneonta, New York, being the lowest responsible bidder in the amount of $14,416, including vendor -installed wiring and second year maintenance, RESOLVED, further, That the Division of Data Processing be authorized to implement this bid on behalf of the County. SEQR ACTION: TYPE 11-12 Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee met June 21 and actions are reflected on the agenda. She reported the Committee just completed its second retreat and some of the topics that were discussed included how to begin a constructive discussion with the towns on ways to maximize infrastructure money. All counties in the State have been surveyed to find out how they pay for infrastructure, and replies have been received from almost all counties. The Committee also discussed the Airport consultant selection process which will be coming up soon. A Public Works mini -bus tour is being planned, and all Board members will be invited to actually see the bridges that have been closed, some of the bridges that are in very bad shape, and some of the critical pavement areas. A date for this has not been scheduled at this time. The next Committee meeting will be July 19, at which time there will be continued discussion on excess funds in the snow budget. RESOLUTION NO. 146 - AUTHORIZING AN AGREEMENT WITH C&S ENGINEERS, INC., FOR DESIGN OF A RUNWAY END IDENTIFIER LIGHT (REIL) SYSTEM - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Federal Aviation Administration (FAA), as part of their contribution to "Reinventing Government", has requested that the design of the Runway End Identifier Light (REIL) System be added to our engineer's design project for the runway overlay, and WHEREAS, the Tompkins County Board of Representatives accepted a grant offer for the full cost of this work on November 15, 1994, and there will be no cost of the County for design or construction of the REIL system, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That an agreement for $8,000 with C&S Engineers, Inc., be hereby approved and that the County Administrator be authorized to execute said agreement, subject to approval by the Federal Aviation Administration (FAA), and that the funding sources shall be as follows: FAA Share (100%) Account No. 5698.4592 $8,000.00 Total Account No. 5698.9239 $8,000.00 RESOLVED, further, That the Finance Director be authorized to borrow monies until reimbursement is received from the FAA. SEQR ACTION: TYPE II -8 RESOLUTION NO. 147 - AUTHORIZING AN AGREEMENT WITH C&S ENGINEERS, INC., FOR SERVICES IN CONNECTION WITH LAND ACQUISITION (AGWAY PARCEL) - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Proto. Ms. Kiefer felt the dollar figure in this resolution was too high, and suggested that negotiations continue and this resolution be delayed. Ms. Blanchard said this resolution should be adopted in order to keep on track with the Five -Year Plan. A 201 July 11, 1995 voice vote on the resolution resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Schuler). RESOLUTION ADOPTED. WHEREAS, the Airport's five-year Plan includes the acquisition of a parcel of land adjacent to the New Terminal Ramp for future expansion needs, and WHEREAS, the Federal Aviation Administration (FAA) requires that the land be surveyed, mapped, have a title search, two independent appraisals, a Phase I Environmental Site Assessment, and an update to the Airport Layout Plan (ALP), now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That an agreement for a sum not to exceed $18,968 with C&S Engineers, Inc., be hereby approved and that the County Administrator be authorized to execute said agreement, subject to approval by the Federal Aviation Administration (FAA) and the New York State Depaitment of Transportation (NYSDOT), and that the funding sources shall be as follows: FAA Share (90.0%) Account No. 5698.4592 $17,071.20 NYSDOT Share ( 5.0%) Account No. 5698.3592 948.40 PFCs ( 5.0%) Account No. 5698.2831 948.40 Total Account No. 5698.9239 $18,968.00 RESOLVED, further, That the Finance Director be authorized to borrow monies until reimbursement is received from the FAA, NYSDOT, and Passenger Facility Charges (PFCs). SEQR ACTION: TYPE 1I-16 RESOLUTION NO. 148 - AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE SHORT-TERM LEASE AGREEMENTS FOR AIRPORT TERMINAL SPACE PRIOR TO COMMITTEE APPROVAL MOVED by Ms. Blanchard, seconded by Mrs. Schuler. It was MOVED by Ms. Kiefer to amend "six months" to "two months". MOTION FAILED FOR LACK OF A SECOND. A voice vote on the resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, there is a desire to lease space in the terminal building on a short-term basis for meeting and greeting special groups of arriving passengers and other activities, and WHEREAS, requests for such space are often at short notice and do not allow sufficient time for the County's normal lease approval process to be followed, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That subject to the Airport Manager's approval of the proposed activity, the County Administrator be and hereby is authorized to sign short-term leases of less than six months and less than a value of $5,000. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 149 - AUTHORIZATION TO EXECUTE EXTENSION OF SNOW AND ICE AGREEMENT WITH THE STATE OF NEW YORK MOVED by Ms. Blanchard, seconded by Ms. Mink, and unanimously adopted by voice vote. WHEREAS, the County of Tompkins has heretofore entered into an agreement with the State of New York pursuant to Section 12 of the Highway Law relating to control of snow and ice on State highways in towns and incorporated villages, and WHEREAS, Sections 7 and 10 of said agreement, respectively, provided a method of modifying the map of affected State highways and for annually updating the estimated expenditures, and WHEREAS, it would be in the best interest of the County to extend said agreement currently set to expire June 30, 1996, as modified and updated, for an additional one-year period, now therefore be it 202 July 11, 1995 RESOLVED, on recommendation of the Transportation Services Committee, That an extension of said snow and ice agreement is hereby authorized for a period of one year from July 1, 1996, through June 30, 1997, and the County Administrator be and hereby is authorized and directed to execute such extension on behalf of the County. SEQR ACTION: TYPE II -15 RESOLUTION NO. 150 - AUTHORIZATION TO EXECUTE CONTRACT - LOCKWOOD MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, there is a need for detailed topographic data from the property at 170 Bostwick Road for several projects over the next two years, and WHEREAS, Lockwood Mapping, Inc., had flown over a neighboring property and the property at 170 Bostwick Road was included in the flyover by coincidence since it bordered the property, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the County Administrator is hereby authorized to sign a contract with Lockwood Mapping, Inc., in an amount not to exceed $1,250 for the topographic information relevant to 170 Bostwick Road, Ithaca, New York. SEQR ACTION: TYPE II -15 Report from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next Committee meeting will be July 13 at 9:30 a.m. in the Old Jail Conference Room. Mr. Evans reported on a meeting that was held by interested and expert parties to discuss medical services in the Jail. He said the issue of where the Jail Nurse would report was discussed and the decision of the committee was the position should report to the corrections division. Alice Cole, Public Health Director, will be providing the Health and Environmental Quality and Public Safety Committees with a written report of the Health Department's continued involvement in medical services at the Jail, including their attending the monthly Jail medical meetings. It was further decided that a representative of O.A.R. (Offender Aid Restoration) would also attend those monthly meetings to present any concerns or interests of the inmates in the Jail. This will be discussed at both Health and Environmental Quality and Public Safety Committee meetings on Thursday. Mr. Evans noted the County Charter and Code states the nurse at the Jail is to be supervised by the Corrections Division. Report and Appointment(s) from the Human Services Committee Mr. Joseph, Chairman, reported the Committee has met twice since the last Board meeting to deal with budget issues and rollover requests. Appointments It was MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to appoint Brenda L. Wickes and Don Fredericksen as City of Ithaca representatives to the Tompkins County Youth Board for terms expiring December 31, 1996. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee will meet on July 18 at noon in the Old Jail Conference Room to review rollover recommendations of program committees, Mr. Lerner said agendas 203 July 11, 1995 for this meeting will be placed in Board members boxes on Friday at noon. He announced the August 1 Committee meeting has been canceled. Report, Presentation of Resolution(s) and Appointment from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee held a special meeting on July 5 to consider the DMV Report. She stated she has received word from Assemblyman Luster that the sales tax extension for two years has been passed by both houses and is waiting for the Governor's signature. The next Committee meeting is July 17 at 3 p.m. at which time the Committee will be dealing with budget issues. RESOLUTION NO. 151 - AUTHORIZATION OF A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 3 OF 1995 - IMPOSITION OF SPECIAL MOTOR VEHICLE USE FEE MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on July 25, 1995, at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 3 of 1995 - Imposition of Special Motor Vehicle Use Fee. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE II -15 RESOLUTION NO. 152 - RECEIPT OF REPORT OF DEPARTMENT OF MOTOR VEHICLE (DMV) TASK FORCE MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That the Department of Motor Vehicle (DMV) Task Force report is hereby received by the Board of Representatives, RESOLVED, further, the Board of Representatives hereby expresses its gratitude to the DMV Task Force and each of its members of a prompt thorough investigation and report. SEQR ACTION: TYPE II -15 RESOLUTION NO. 153 - ELIMINATION OF PREJUDICE AND INSTITUTIONAL RACISM MOVED by Mrs. Livesay, seconded by Ms. Mink, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Board of Representatives, (Ithaca Common Council, the Ithaca City School District Board of Education) acknowledges that racism is a serious problem within our jurisdiction, and WHEREAS, the County Board of Representatives (Ithaca Common Council, the School Board) recognizes the need for government and community leadership to take sustained action to address this problem, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the County Board of Representatives (Ithaca Common Council, the School Board) agrees to make combating racism in our community a top priority for the coming year, 204 July 11, 1995 RESOLVED, further, That the County Board of Representatives (Ithaca Common Council, the School Board) will see that our budget decisions reflect this commitment as much as possible, and will make this issue a top budgeting priority starting in 1996, RESOLVED, further, That this matter be referred to the Human Services Committee to develop proposals for consideration by this Board to implement this resolution. SEQR ACTION: TYPE 1I-15 Appointment It was MOVED by Mrs. Livesay, seconded by Mr. Proto, and unanimously adopted by voice vote, to appoint Thomas A. Ferguson as an At -large representative to the Community Affirmative Action Committee for a term expiring December 31, 1995. Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee will meet July 13 at 2 p.m. He stated the Local Emergency Planning Committee met informally and will be setting another meeting. Mr. Meskill said the Committee will be discussing a proposed position of Criminal Justice Coordinator, and anyone with questions should attend the meeting or contact him. Mr. Proto requested a copy of the job description for this position when it is ready. Report from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee will meet July 12 at 8:30 a.m. She reported a joint meeting of this Committee, the Health and Environmental Quality, and Governmental Affairs Committees will be held on Thursday, July 13, to continue discussion on the land policy. Mrs. Schuler commented she had an opportunity to use the new automated check out system for books at the Tompkins County Public Library. Report and Presentation of Resolution(s) from the Economic Development Committee Ms. Mink, Chair, reported the Committee met this morning and started talking about the development of an economic development strategy. RESOLUTION NO. 154 - TOURISM PROMOTION AGENCY DESIGNATION FOR STATE PROGRAM YEAR 1995-1996 - ADVISORY BOARD ON TOURISM DEVELOPMENT MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Advisory Board on Tourism Development (ABTD) has traditionally recommended the appropriate agency for the annual New York State Tourism Promotion Agency (TPA) designation as part of its review function for tourism matters for Tompkins County, and WHEREAS, the ABTD has reviewed the possible candidate organization to serve as the Tourism Promotion Agency for State Program Year 1995-1996, and WHEREAS, the ABTD is qualified to make a determination of the best agency to manage the TPA designation, now therefore be it RESOLVED, on recommendation of the Economic Development Committee, That the Tompkins County Chamber of Commerce shall receive the designation of 1995-1996 Tourism Promotion Agency, with the understanding that the Ithaca -Tompkins County Convention and Visitors Bureau (CVB) will undertake the appropriate duties of the Tourism Promotion Agency. SEQR ACTION: TYPE II -15 205 July 11, 1995 Report from the Solid Waste Committee Mr. Todd, Chairman, reported there was a break-in and vandalism at the Tompkins County Recycling and Solid Waste Center. This incident is being investigated by the City of Ithaca Police. He reported the Grand Opening for the Center will be held on July 12 at 1 p.m. A regular Committee meeting was held on June 21, and a special meeting was held on June 29 to discuss bids that were presented for curbside collection, with all bids being rejected. Mr. Todd requested an executive session to discuss this issue because of a potential lawsuit that is involved. The Committee met again on July 10 to discuss a process to put the Solid Waste Annual Fee on the tax bill in January. A process was approved at that meeting and staff was advised to proceed with this. Mr. Todd stated on July 12 at noon, prior to the Grand Opening, there will be another special meeting at the Recycling and Solid Waste Center to discuss the rebidding of the recycling curbside collection. The next regular meeting will be July 19 at 10 a.m. to discuss the Annual Fee Fairness Report that was presented by Representative Lane. Report from the Charter Review Committee Mr. Lane, Chairman, deferred his report to the next meeting. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will meet July 27 at 2 p.m. At the Tompkins County Public Library. Report from the Human Services Space Planning Committee Ms. Mink, Chair, reported the Committee will meet July 14 with architects to get preliminary responses to some of the sites they have looked at. Report from the Leadership Council Ms. Mink, Chair, reported the Council met last week and formally signed the Labor Management Partnership Agreement. The Council also reviewed the tally of survey results that were completed by employees. There was a lot of comments about Wal-Mart, but also endorsement and other ideas. She stated depai tment heads will be interviewed in focus group. Ms. Mink reported she attended a Budget Reorganization Advisory Committee meeting, to incorporate some vision elements and commented on the quality of discussion at that meeting. She said she expects a vision statement to be developed sometime near the end of the year. Report from the Public Information Committee Mr. Joseph, Chairman, reported the County News will be mailed in the Freeville Shopper, Ithaca Times, and Odyssey publications on July 27. He reported there will be a television show concerning impacts of the State budget that will be hosted by Scott Heyman, Mary Pat Dolan, Steve Johnson of Cornell, and Tom Mosler from Tompkins Community Hospital. This show is tentatively scheduled to be shown July 12 and 14 at 7 p.m. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee submitted a list of suggestions to the Economic Development Committee regarding the economic development strategy plan that Committee is beginning 206 July 11, 1995 to develop. Mr. Proto said he would give all Board members a copy of these suggestions. At the last Committee meeting there was discussion concerning the perceived inequity of assessments for mobile homes in trailer parks. The Committee will be looking into this issue in more depth. It was also the feeling of the Committee that it might be a good idea to hear from the community on economic development, and also the Committee's February 7 Report. The next meeting will be July 31 at 8:15. Mr. Proto gave an update on the status of a resolution concerning Megan's Law he stated he would be bringing forward in recent Board meetings. He stated the Assembly and Senate has adopted a version of this Law and the Governor has signed this into Law. Approval of Minutes of June 20, 1995 It was MOVED by Mr. Meskill, seconded by Mr. Evans, to approve the minutes of June 20, 1995, as submitted. It was MOVED by Ms. Kiefer, seconded by Mr. Joseph, to amend the minutes as follows: Page 1 under Privilege of the Floor by the public: second paragraph (Tony Poole): Insert in line 4 before the last sentence: "He noted the conflict was between two groups of young people who reside in different parts of the County -- Brooktondale and the City of Ithaca.". Mr. Winch expressed opposition to the continual proposed changes to minutes by Representative Kiefer. He said he does not believe this is consistent with the leadership development and quality initiative program being undertaken by Tompkins County. This motion lost by voice vote. A voice vote on the minutes as submitted resulted as follows: Ayes - 15, Noes - 0. MINUTES APPROVED. Ms. Mink acknowledged because of a new job opportunity, that this was Wendy Skinner's (Ithaca Journal Reporter) last meeting, and read a poem. The Board wished Ms. Skinner well. Recess Chairman Stein declared recess from 8:12 p.m. to 8:20 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Todd, and unanimously adopted by voice vote, to enter into executive session at 8:20 p.m. to discuss potential litigation. The meeting returned to open session at 8:45 p.m. Adj ournment On motion the meeting adjourned at 8:45 p.m. 207 July 25, 1995 Regular Meeting Public Hearing - Local Law No. 3 of 1995 - Imposition of a Special Motor Vehicle Use Fee Chairman Stein called the public hearing to order at 5:30 p.m. concerning Local Law No. 3 of 1995 - Imposition of a Special Motor Vehicle Use Fee. Chairman Stein asked if any member of the public wished to speak. Charles Ferris, Town of Groton, spoke in opposition to Local Law No. 3 of 1995 - Imposition of a Special Motor Vehicle Use Fee. Mr. Ferris said he does not understand why extra funds are needed in the Department of Motor Vehicles budget. He feels this Law will force people to register their vehicles in other counties and some to register by mail. Wilson Kone, Town of Caroline, spoke in opposition to Local law No. 3 of 1995 - Imposition of a Special Motor Vehicle Use Fee. Mr. Kone said he fully supports the work of the Department of Motor Vehicles and would not like to see that office close. However, he feels there are other ways to finance that Department other than a tax. He feels the proposed Fee is a tax. He said it is his understanding that some County departments ended up with a surplus at the end of last year. He feels those departments with surpluses should use this money to support dein" tuients with shortfalls. Rachael Pierce, Town of Dryden resident, and former County Clerk, spoke in opposition to Local Law No. 3 of 1995 - Imposition of a Special Motor Vehicle Use Fee. She said during her tenure as County Clerk, she did everything she could to make the County Clerk's office self-supporting, and feels Aurora Valenti, current County Clerk, has tried very hard to do this as well. Ms. Pierce said she believes the shortfalls in the Motor Vehicle Department are a direct result of the pay equity/reclassification study that was undertaken a few years ago. Ms. Pierce stated she has concerns with three areas of the proposed local law. She expressed concern for the effective date in the law. She said she does not feel the local law can become effective upon filing with the Secretary of State because New York State mails renewals two months before expiration dates, so it will take time to implement the Fee. She expressed another concern that the funds will be sent to the Department of Motor Vehicles in Albany, and then forwarded the funds to Tompkins County. She questioned how those funds would be returned, and if Tompkins County would be allowed to keep interest on those funds. Another concern Ms. Pierce raised was that the proposed local law references an agreement which she says is not available for public review. She stated a user fee is generally charged to someone receiving a service that only they use. She feels trash tags can be justified, but a motor vehicle use fee is a basic service that should be provided by government. Chairman Stein stated he received a telephone call from Betty Sperger, Groton resident, who called him concerning Local Law No. 3 of 1995 - Imposition of a Special Motor Vehicle Use Fee. Ms. Sperger said if the County were to enact this local law, she opposed a two level fee system because she feels the fee is directly related to service. No other member of the public or Board wished to speak. Chairman Stein declared the public hearing closed at 5:47 p.m. Roll Call of Members and Pledge of Allegiance to the Flag Present: 13 Representatives. Excused: 2 (Representatives Joseph and Lerner). Members and Guests participated in the Pledge of Allegiance to the Flag. 208 July 25, 1995 Approval of Minutes of July 11, 1995 It was MOVED by Mr. Meskill, seconded by Ms. Mink, and unanimously adopted by voice vote by members present, to approve the minutes of July 11, 1995 with the correction submitted by Representative Kiefer. MINUTES APPROVED. Announcement of Tompkins County as Recipient of H.U.D. Grant Mrs. Livesay, Vice Chair of the Human Services Committee, announced Tompkins County has been awarded a H.U.D. (Housing and Urban Development) Grant in the amount of $341,250. She stated this is part of the H.U.D. money (federal funds) being used towards the effort of dealing with homelessness in the United States. She stated Tompkins County has received this grant as a result of collaborative working together of people in this County to meet the needs of this population including the Department of Social Services, Ithaca Housing Authority, and the Economic Opportunity Corporation. Mary Pat Dolan, Commissioner of DSS, stated the money will go over a three year period to the Ithaca Housing Authority to advance their supportive housing program which deals with the ongoing needs of families once families have been moved from the shelter into the next step of transitional housing. Ms. Dolan acknowledged the following individuals for their contributions to this award: Mary Carnal of the Depai lnient of Social Services; Marge Dill, and Nancy Burston of the Human Services Coalition. Presentation of Proclamation Chairman Stein presented a proclamation to Aurora Valenti, Vice Chair of the Empire Games Committee, declaring August 2 - 6, 1995 to be Empire State Games Days in Tompkins County. Privilege of the Floor by the Public William Holtcamp, Taughannock Blvd., and member of the F.L.A. (Finger Lakes Association), stated he is not in agreement with the figures the County used to arrive at its decision concerning designation of the T.P.A. (Tourism Promotion Agency) that was made at the July 11 Board meeting. He distributed figures for 1992-95, showing the additional money to Tompkins County is leveraged by the F.L.A. He suggested the County investigate more fully all sources of information regarding tourism, including the C.V.B (Convention and Visitors Bureau) and the F.L.A. He said his office is always open and urged the Board to come verify figures he presented at this meeting. Privilege of the Floor by Board Members Ms. Mink, District No. 5 Representative, spoke concerning Mr. Holtcamp's statement. She stated there is a misunderstanding that the T.P.A. designation had been voluntarily been given back to the F.L.A. several years ago. This year, through staff research, the County has learned the monies the County got in addition to what the County was ordinarily getting, would not be available this year. Mr. Lane, Member of the Intermunicipal Cable Commission, reported the Commission met last week and discussed the issue that was raised at this Board level having to do with public access and that Commission's position on the possibility of a historic archive. Mr. Lane said there appears to be a couple of routes the Commission could take. Under State regulations, if there are several municipalities which share the same channels for public access, those municipalities can jointly designate one of them or another entity to supervise access. If the member municipalities wanted the Cable Commission to do that, they could consider taking on that function. Another option would be to suggest to Time Warner Cable that they establish a not-for-profit corporation which would have control over public access. He said this has been done in some downstate counties very successfully. The Commission is also looking into the issue of the requirement of Time Warner to have basic cable television users purchase converter 209 July 25, 1995 boxes and go to cable plus is they wanted to continue receiving stations. Mr. Lane said there are other areas where this has been done, and has been successfully opposed. The Commission will be following up on these issues. Mr. Todd, District No. 6 Representative, stated at a past meeting, this Board authorized the sharing of a piece of equipment between the County Highway Department, the Town of Lansing, and the Town of Dryden. He said this equipment was being used in front of his house today to work on the shoulders of the road. He commented on the intermunicipal cooperation involved. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote by members present, the following resolutions were added to the agenda: Authorization to Execute Municipal Agreement Between the County of Tompkins and the Nine Towns and the City of Ithaca Accepting the Report of the Solid Waste Annual Fee Fairness Committee Increase in Hours - Senior Account Clerk/Typist - Solid Waste Defense of Conrail Tax Assessment Litigation Withdrawal of Resolution(s) from the Agenda There were no resolutions to be withdrawn from the agenda at this time. During the meeting Chairman Stein granted the appropriate committee chairmen and individuals permission to withdraw the following resolutions from the agenda: Adoption of Local Law No. c of 1995 - Imposition of a Special Motor Vehicle Use Fee Adoption of Local Law No. c of 1995 - Imposition of Special Motor Vehicle Use Fee (Proposal No. 1) Adoption of Proposed Local Law No. c of 1995 - Imposition of Special Motor Vehicle Use Fee (Proposal No. 2) Defense of Conrail Tax Assessment Litigation Withdrawal of Resolutions Being Affirmed Chairman Stein gave the appropriate committee chairman permission to withdraw the following resolutions with final committee action being affirmed: CA036-95 - Approval of Budget for Administration of Tompkins County Homeownership Program - 1994 CA037-95 - Approval of Budget for Administration of County Economic Development Grant - Jamex - 1995 CA038-95 - Approval of Budget for Administration of County Economic Development Grant - Challenge Industries CA039-95 - Budget Adjustment - Records Management CA040-95 - Award of Bid - Wood Chip Supply - Solid Waste RESOLUTION NO. - ADOPTION OF LOCAL LAW NO. C OF 1995 - IMPOSITION OF A SPECIAL MOTOR VEHICLE USE FEE (This local law differs from Local Law No. 3 only by the dollar amount of the fee; this proposed law establishes a fee at $3.00; Local Law No. 3 establishes a fee of $2.50). 210 July 25, 1995 It was MOVED by Mrs. Livesay, seconded by Ms. Kiefer. Mrs. Livesay responded to comments made under privilege of the floor, and explained the history of this budgetary problem in the Motor Vehicle Department and the alternatives for the dealing with this. There was discussion concerning whether this fee should be charged according to size or type of vehicle. There was a strong feeling by some members of the Board that this is a Fee for service and there is no difference in the cost of registering a vehicle regardless of its size. There was a lengthy discussion on this resolution with some members feeling there are lingering questions that need to be answered and others feeling most questions were answered in the DMV Task Force Report. A corrected calculation of the amounts that would be raised by a $2.50 or a $3.00 fee was distributed, showing that $2.50 should cover the shortfall for the next three to four years. Ms. Kiefer explained her reasons for placing the resolutions entitled Adoption of Local Law No. c of 1995 - Imposition of Special Motor Vehicle Use Fee (Proposal No. 1) and Adoption of Proposed Local Law No. c of 1995 - Imposition of Special Motor Vehicle Use Fee (Proposal No. 2) on that agenda were because of constituent interest in having the fee amount be based on vehicle weight. Ms. Kiefer also said she was initially told she could place different versions of the local law on the agenda, but was later advised by the County Attorney this should not be done as they differ from the laws the public hearing were called for. She, therefore, withdrew the resolutions from the agenda. It was MOVED by Mr. Lane, seconded by Mr. Proto, to postpone this resolution to the August 8, 1995 Board meeting. A voice vote resulted as follows: Ayes - 4 (Representatives Lane, Meskill, Proto and Winch), Noes - 9, Excused - 2 (Representatives Joseph and Lerner). MOTION FAILED. Mrs. Livesay, with consent of Ms. Kiefer, withdrew this resolution from the agenda. RESOLUTION NO. 155 - ADOPTION OF LOCAL LAW NO. 3 OF 1995 - IMPOSITION OF SPECIAL MOTOR VEHICLE USE FEE MOVED by Mrs. Livesay, seconded by Ms. Kiefer. It was MOVED by Mr. Meskill, seconded by Mr. Evans, to amend the local law by replacing the wording in Section I. Board Intent, third paragraph: "This Board further finds and determines that imposing a local fee on the vehicles registered in Tompkins County could generate approximately $143,974 in annual revenues for the County" to read: "This Board further finds and determines that imposing a local fee on the vehicles registered in Tompkins County would generate annual revenues to help meet the budget of the County" as submitted by the County Attorney. A voice vote on the amendment resulted as follows: Ayes - 12, Noes - 1 (Representative Kiefer), Excused - 2 (Representatives Joseph and Lerner). MOTION CARRIED. A roll call vote on the resolution as amended resulted as follows: Ayes - 10, Noes - 3 (Representatives Meskill, Proto, and Winch). Excused - 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. (AMENDED BY RESOLUTION NO. 106 OF 2003 --LOCAL LAW NO. 2 OF 2003) WHEREAS, a public hearing has been held before the Board of Representatives on July 25, 1995, to hear all persons interested in proposed Local Law No. 3 of 1995, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That said proposed Local Law No. 3 - Imposition of Special Motor Vehicle Use Fee, be and is hereby adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk, and three (3) certified copies in the office of the Secretary of State. SEQR ACTION: TYPE II -15 211 July 25, 1995 Report from the County Administrator Mr. Heyman reported that according to a report by the National Association of State Budget Officers, 28 states now have agencies which are targeting customer needs and preferences and are securing feedback on services, 13 states have begun to allow carryover of general fund revenues from one fiscal year to the next, 10 states have eliminated line items in their budgets to allow greater flexibility in agency spending (including North Dakota which has a pilot project linking abolishment of line items with performance based budgeting), and ten states have established competitive bidding procedures for service delivery in which government agencies bid against their private sector counterparts as Tompkins County has been doing. Mr. Heyman stated he has heard comments in the media lately about Tompkins County's bloated assessments. He said the Governmental Affairs Committee discussed assessments a great deal last year. Anyone with the opinion that their assessment is bloated, can follow the assessment appeal process. He said the wide perception in the community that assessments are based on inflated 1990 values which are not holding up in the 1995 real estate market of actual sales is held by large numbers of people. He stated the Assessment Department has the figures based on all real estate sales in 1995 that demonstrate that actual real estate prices are running a little higher than the County's assessments. Mr. Lane stated he hopes Tompkins County will consider doing more frequent assessments. Report from the County Attorney Mr. Theisen reported the proposed resolution authorizing Tompkins County to contribute a share to the cost of joint defense against the case challenging the Conrail Tax Assessment does not need to be acted on by the Board, and can be an administrative decision. Mr. Stein stated a report on this subject has been distributed to all Board members, and explained the intention was to have action on the resolution at this meeting because it seemed to be a matter that should be responded to in a timely fashion. Ms. Kiefer asked if Tompkins County has anyone on staff able to analyze the ratio that is the basis for this suit. She asked that this be looked at in the event Tompkins County is asked for monies again so that the County will be better informed about its particular situation. Mr. Squires, Director of Finance, stated the amounts are based upon the taxes that have been protested by Conrail. Mr. Theisen said he will look into having a staff member of the Assessment Department review this. The resolution entitled Defense of Conrail Tax Assessment Litigation was withdrawn from the agenda at this time, with the understanding that the County Attorney will notify the county that contacted Tompkins County of the Board's decision to contribute. Report from the Finance Director Mr. Squires reported Tompkins County needs a boost in sales tax based on a report of the first two quarters of 1995. He said the County is behind in sales tax receipts for the budget for the year by $200,000; however, he is hopeful the Empire State Games will produce the needed revenue to compensate for this shortfall. Mr. Squires explained to the Board the definition of a Repo as listed in his monthly investment report. Chairman's Report Chairman Stein announced he signed a contract for a grant for $2 million on July 28 from the State of New York for the Tompkins County Recycling and Solid Waste Center. This grant is for the construction portion of the Facility that is devoted to recycling as part of the State's Waste Reduction and Recycling Program. This is one of the largest single purpose grants received by Tompkins County. 212 July 25, 1995 Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee met July 19, and discussed budgeting strategies. There was also discussion of Ms. Blanchard's meeting with William Mobbs, Commissioner of Public Works; Robert Nicholas, Airport Manager; and with the new Regional Director of the Depaitinent of Environmental Conservation. The new Director indicated he was interested in establishing a procedure to work together instead of getting into a lot of delay situations that have been a past problem for some departments. Ms. Blanchard said he intends to visit the Recycling and Solid Waste Center, the Transit Facility, and the Airport upon invitation to Tompkins County by Chairman Stein. She reported the survey on the bridge maintenance responsibilities on town and county roads in New York State is almost complete, and said she hopes to give a report on this at the next Board meeting. She stated the electric bus should be arriving in Tompkins County very soon. Dwight Mengel, Chief of Transportation Planning, reported the bus will arrive in Tompkins County on August 1, and will be used for the opening ceremony for the Empire State Games. He stated the bus will be in service through August 27. Mr. Mengel said an open house will be held on August 25 and 26 by senior project people to talk with the public about this new type of technology now being applied to public transit. He said this technology may also end up in automobiles in the coming decades. The next meeting will be August 16. RESOLUTION NO. 156 - AWARD OF TOMTRAN PARATRANSIT VAN BID MOVED by Ms. Blanchard, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. Ms. Kiefer asked what fuel modes were in the bid; Mr. Mengel said just gasoline. WHEREAS, The Department of Finance - Purchasing has duly advertised for bids for the purchase of four (4) paratransit vans to provide service required under the Americans with Disabilities Act and for other demand response services, included in the County's 1995 Federal Transit Administration Section 9 grant (Resolution No. CA093-94, 12/20/94), and WHEREAS, bid documents were requested by twelve (12) dealers or bus manufacturers, and a single bid was received and opened on Monday, May 15, 1995, and WHEREAS, a pre -award certification and cost analysis was performed to ensure that the proposed van met the technical specification, "Buy America" and other federal requirements, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the bid be awarded to Matthews Buses, Inc., of Ballston Spa, New York, with a base bid $145,776, budgeted as follows: Federal Section 9: $116,621 New York State: 14,578 Tompkins County: 4,859 City of Ithaca: 4,859 CU Transit: 4,859 $145,776 RESOLVED, further, That the Contracts Coordinator is authorized to execute a purchasing agreement with Matthews Buses, Inc., RESOLVED, further, That after acceptance of said vans, the Director of Finance is authorized to make payment from the Public Transit Improvement Project Account #HA5625.9239. SEQR ACTION: TYPE 1I-15 RESOLUTION NO. 157 - INCREASING FISCAL TARGET, ROAD MAINTENANCE MOVED by Ms. Blanchard, seconded by Ms. Mink. Mrs. Schuler and Mr. Lane expressed their feelings on the importance of having a sidewalk on Brown Road because it is a unique piece of County 213 July 25, 1995 land, and its access to the Airport. There was concern expressed by some Board members for the County paying for sidewalk maintenance on this road when it does not pay for maintenance of sidewalks on any other roads. Ms. Blanchard stated she wanted to avoid having any reference to sidewalks in the resolution prior to meeting and having discussions with the Village of Lansing. It was also stated the intent of this resolution is to not penalize a depai tment for having to take on another road but to give enough money to do the job without jeopardizing other roads in the County. Mr. Lane and Mrs. Schuler felt strongly that a sidewalk is part of a road. Ms. Blanchard stated there will be a sidewalk on Brown Road; however, a location has not been selected at this time. She said because of ongoing discussions with the Village of Lansing, she does not feel this is the appropriate time to argue whose responsibility it will be to maintain the sidewalk. It was MOVED by Mr. Lane, seconded by Mrs. Schuler, to amend the resolution to add the following wording to the RESOLVED, fourth line, following the words "traffic signal": "and sidewalk maintenance pending agreement with the Village of Lansing". A voice vote on the amendment resulted as follows: Ayes - 2 (Representatives Lane and Schuler), Noes - 11, Excused - 2 (Representatives Joseph and Lerner). MOTION FAILED. A voice vote on the original resolution resulted as follows: Ayes - 13, Noes - 0, Excused 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. WHEREAS, this Board has agreed to take ownership from the Village of Lansing of Brown Road between Warren Road and New York State Route 13 in return for which Cornell University and the Village of Lansing have agreed to combine their funds with an Industrial Access Grant from the State of New York to rebuild Brown Road, and WHEREAS, as part of this agreement this Board has agreed to take responsibility for maintenance of Brown Road, now therefore be it RESOLVED, on recommendation of the Transportation Services and Budget and Fiscal Policy Committees, That the 1996 Fiscal Target of the Road Maintenance Budgeting Unit of the Highway Division is increased by $17,500, this amount based on the estimated cost of maintaining Brown Road including a projected new traffic signal at the intersection of Brown and Warren Roads and also including an amount needed for the repaving of Brown Road approximately 15 years in the future. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met August 10 and the business conducted at that meeting is reflected by the resolutions on the agenda. He commented there was discussion on the report of the Jail Nurse position and the Committee voted unanimously to have this position report to the Corrections Division rather than the Health Department. He apologized for misleading the Board at the last meeting concerning his statement that the County Charter and Code requires this position to report to the Corrections Division. He stated this is not the case, and the position may report to either the Corrections Division or the Health Department. He noted the Public Safety Committee also unanimously approved of this position reporting to the Corrections Division. He stated the Committee heard a report from Mrs. Anderson, Cooperative Extension Agent for Environmental Education, on work she has been doing. RESOLUTION NO. 158 - DEVELOPMENT OF AN AGRICULTURE VIABILITY PLAN MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. 214 July 25, 1995 WHEREAS, the Agriculture and Farmland Protection Board is required to develop a plan to maintain agriculture as a viable economic enterprise in Tompkins County, and WHEREAS, the Agriculture and Farmland Protection Board has applied for and received a grant to draft such a plan, and WHEREAS, Cornell Cooperative Extension of Tompkins County has agreed to contract to develop this plan under the general direction of the Planning Department, and WHEREAS, no new monies are required and the money has already been appropriated, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the Cornell Cooperative Extension of Tompkins County be awarded a contract not to exceed $23,700 for the purpose of developing an agricultural viability plan, and the County Administrator is authorized to sign this contract, RESOLVED, further, That Cooperative Extension's work is to be completed by April 30, 1996, and the Planning Department is authorized to spend the money. SEQR ACTION: TYPE II -15 RESOLUTION NO. 159 - APPROVE CONTRACT WITH CAYUGA NATURE CENTER TO PROVIDE SUPPORT FOR A WATER QUALITY TEACHER WORKSHOP MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously approved by voice vote by members present. WHEREAS, the Water Quality Steering Committee has received notification of a grant to continue implementation of the Water Quality Strategy Plan, and WHEREAS, the Water Quality Steering Committee conducted a teacher workshop last year on water quality curriculums and the Steering Committee has approved a proposal by the Cayuga Nature Center to conduct another teacher training workshop in August coinciding with existing teacher training programs conducted by the Center, and WHEREAS, the Center will work with teachers in different middle and high schools throughout the upcoming school year to provide youth hands-on experiences in water quality, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the Water Quality Steering Committee is authorized to contract with Cayuga Nature Center for an amount not to exceed $1,200, and that the County Administrator is authorized to sign this contract. SEQR ACTION: TYPE II -15 RESOLUTION NO. 160 - AMEND CONTRACT FOR TIME EXTENSION - STATE GRANT FOR AGRICULTURAL AND FARMLAND PROTECTION PLAN MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Department of Agriculture and Markets has extended the time to complete this grant from December 31, 1995, to April 30, 1996, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the County accepts this amendment and that the County Administrator is authorized to sign such contract amendment. SEQR ACTION: TYPE II -15 215 July 25, 1995 RESOLUTION NO. 161 - SUPPORT OF THE RAILBANKING PROVISIONS OF THE NATIONAL TRAILS SYSTEM ACT MOVED by Mr. Evans, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, Railroad corridors are a national asset and should be preserved and railtrails are a public asset and enhance the communities which they serve, and WHEREAS, Railbanking is an important tool in the preservation of railroad corridors and the creation of rail trails, and the process of railbanking was developed by Section 8 (d) of the National Trails System Act (Public Law 90-543, 16 U.S.C. Section 1241 et seq.), and WHEREAS, the use of railbanking, much of the railroad infrastructure in Tompkins County and New York can be preserved and may be used as rail trails to benefit the people of New York, and WHEREAS, without railbanking these rail corridors will be forever lost, and WHEREAS, Tompkins County has many miles of abandoned railways which are actively used for running, biking and hiking, and WHEREAS, some municipalities in the County are currently in the process of discussing and planning more trails using abandoned railways, and WHEREAS, Tompkins County would like to keep its options open for the possible return to the use of rail as a means of transportation of cargo and passengers in the future, and WHEREAS, the Health and Environmental Quality Committee of the Tompkins County Board of Representatives has indicated its support for the provisions of railbanking, and especially governments right of first refusal, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the Tompkins County Board of Representatives strongly urge the United States Congress, in particular, the New York State Congressional Delegation, to oppose any changes to the railbanking provisions of the National Trails System Act, RESOLVED, further, That copies of this resolution be transmitted to the appropriate members of Congress. SEQR ACTION: TYPE II -15 RESOLUTION NO. 162 - ACCEPTANCE OF FUNDS, AUTHORIZATION TO EXECUTE CONTRACTS FOR IMMUNIZATION INFORMATION SYSTEMS GRANT FUNDING - HEALTH DEPARTMENT MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, funding is available from the New York State Department of Health to establish and implement a Central New York Immunization Information System, including linked computerized information systems in the counties of Cortland, Oneida, Onondaga, Oswego, and Tompkins, and WHEREAS, the Onondaga County Health Department, as lead agency, has been approved to receive funding for the period of June 1, 1995 - July 31, 1996, as a New York State Immunization Information System Demonstration Project, and WHEREAS, the project includes the participation of the Tompkins County Health Department, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the Health Department is authorized to participate in this project, RESOLVED, further, That the County Administrator is authorized to execute any and all agreements necessary to complete this project, 216 July 25, 1995 RESOLVED, further, That budget adjustments will be processed once the final budget and workplans are approved by the New York State Depaitnient of Health. SEQR ACTION: TYPE 11-15 Report and Presentation of Resolution(s) from the Human Services Committee Mrs. Livesay, Vice Chair, had no report. She stated the next meeting will be August 2 at noon. RESOLUTION NO. 163 - APPROPRIATION FROM CONTINGENT FUND, DEPARTMENT OF HUMAN RIGHTS MOVED by Mrs. Livesay, seconded by Mr. Evans. A roll call vote resulted as follows: Ayes - 9, Noes - 4 (Representatives Blanchard, Meskill, Todd, and Totman), Excused - 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Human Services and Budget and Fiscal Policy Committees, That the Director of Finance is directed to make the following appropriation on the County's books: FROM: A1990, Contingent Fund $3,425 TO: A8040.2211, Human Rights, chairs 220 .2212, computer desk 150 .2213, file cabinets 400 .4330, printing 1,305 .4440, educational materials 1,000 .4332, books, subscriptions 250 .4452, postage 100 SEQR ACTION: TYPE II -15 Recess Chairman Stein declared recess from 8:15 p.m. to 8:24 p.m. Report and Presentation of Resolution(s) from the Budget and Fiscal Policy Committee Ms. Mink, Vice Chair, reported the business conducted at the last meeting is reflected on the agenda. RESOLUTION NO. 164 - APPROPRIATIONS OF UNSPENT PRIOR YEAR FUNDS FROM GENERAL AND ROAD FUND BALANCES TO VARIOUS ACCOUNTS; ADJUSTMENTS TO 1996 FISCAL TARGETS (Amended by Res. No. 183 of 1995) MOVED by Ms. Mink, seconded by Mr. Meskill. It was MOVED by Mr. Meskill, seconded by Mr. Lane, to amend Request No. 17, Sheriff's Depaitiiient Account .2231 Vehicle and Radio, to approve a recommendation by this Board of $6,152. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Joseph and Lerner). AMENDMENT CARRIED. Mr. Proto stated he feels strongly that these monies should be used to lower the property tax. A short roll call vote on the resolution as amended resulted as follows: Ayes - 12, Noes - 1 (Representative Proto), Excused — 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. 217 July 25, 1995 WHEREAS, various departments have been certified by the Director of Finance to have unspent appropriations and excess revenues on the County's books as of December 31, 1994, which under County fiscal policy are eligible to be reappropriated into their 1995 accounts or to be set aside for expenditure in 1996, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy; Facilities and Operations; Governmental Affairs; Health and Environmental Quality; Human Services; Planning, Community Development and Education; Public Safety; and Transportation Services Committees, That the following funds are appropriated to the accounts indicated from the General Fund Balance, with the sole exception of the appropriation to Road Materials which is from the Road Fund Balance, RESOLVED, further, That 1996 fiscal targets are increased on a one-time basis as indicated and that this information will be highlighted in 1996 budget request packets. SEQR ACTION: TYPE II -15 *See next page for appropriations of 1994 surplus funds 218 July 25, 1995 Appropriation of 1994 surplus funds: Request # Department Acct./Title FACILITIES AND OPERATIONS COMMITTEE 1 Finance A1310.2206, B&F Comp Equ 2211, chairs .2214, shelves, cabinets 2230 computer software A1311.2206 Instal. Tax Admin computer equipment .2230, software .4442, contract, revise tax bills A1315.2206 Comptroller, com- puter equipment .2213, file cabinets, storage equip. .2230, software Do not reapprop. to 1995; use to cover revenue shortfalls Do not reapprop. to 1995; increase 1996 target on a one-time basis 2 Administration A1230.2206, computer equip. 3 Admin, COI A1989.4903, inservice education do not reapprop. to 1995 budget; one-time target increase in 1996 budget 4 Assessment Do not reapprop. to 1995; increase 1996 target one-time. 5 Personnel A1430 1000, Personnel Services .4000 supply & contractual accts Do not reapprop. in 1995; increase 1996 target on one-time basis 6 Data Proc. A1680.2206, computer equip. .4412, training GOVERNMENTAL AFFAIRS COMMITTEE 7 Board of Reps. A1010.2222, fax machine .4000, travel, training, postage, telephone, printing A1040.4000, postage, telephone, printing 8 County Clerk A1411.1000, DMV salaries A1460.4400, to be transferred for equipment, prof. sery fees 9 Bd of Elections Do not reapprop. to 1995; one- time increase to 1996 target 219 RECOMMENDATIONS Request County Administrator Program Committee Budget & Fiscal Policy Committee 7/18/95 Adopted 7/25/95 4,500 4,500 4,500 4,500 4,500 1,120 1,120 1,120 1,120 1,120 5,000 5,000 5,000 5,000 5,000 7,500 7,500 7,500 7,500 7,500 6,000 6,000 6,000 6,000 6,000 15,800 15,800 15,800 15,800 15,800 3,000 3,000 3,000 3,000 3,000 1,700 1,700 1,700 1,700 1,700 1,000 1,000 1,000 1,000 1,000 1,300 1,300 1,300 1,300 1,300 30,034 30,034 30,034 30,034 30,034 45,272 45,272 45,272 45,272 45,272 3,055 3,055 3,055 3,055 3,055 65,756 65,756 65,756 65,756 65,756 48,097 48,097 48,097 48,097 48,097 12,200 12,200 12,200 12,200 12,200 7,500 7,500 7,500 7,500 7,500 11,416 11,416 11,416 11,416 11,416 12,000 12,000 12,000 12,000 12,000 20,000 20,000 20,000 20,000 20,000 1,000 1,000 1,000 1,000 1,000 17,024 17,024 17,024 17,024 17,024 1,000 1,000 1,000 1,000 1,000 33,609 33,609 33,609 33,609 33,609 9,280 9,280 9,280 9,280 9,280 3,438 3,438 3,438 3,438 3,438 219 July 25, 1995 Appropriation of 1994 surplus funds. Request # Department Acct /Title HEALTH AND ENVIRONMENTAL QUALITY COMMITTEE 10 Health A4010.1000, , 8000 Salaries & benefits .2201, calculator .2206, computer equipment .2212, desks/bookcases .2213, file cabinet .2214, office furnishings .2222, fax machine .2230, software .4302, office supplies Do not reapprop.; allow funds to lapse to fund balance as an offset to Healthy Heart grant funding loss A4013.4442, Health & Safety, Taitem Engineering/Judy Crawford for Air Quality Audit of PSB A4023 2230, PCAP, software Do not reapprop to 1995 budget; permit funds to lapse to fund bal. if audit causes revenue shortfall; reconsider reapprop. if not A4026.4400, Long Term Care, use to be determined later A4047.1000, Children with Special Care Needs, salaries .8000, benefits .2206, computer equip. .2213, file .2214, pamphlet racks, etc. .2222, car radio .4332, educational matenals 4412, travel and training Do not reapprop. to 1995 budget; increase 1996 target on one-time basis A4048 4400, Physically Hand'd Children's Prog, use to be determined later 11 Mental Health Do not reapprop. to 1995 budget; permit funds to lapse to fund balance if required by audit; if not needed, request reapprop. at a later time HUMAN SERVICES COMMITTEE 12 Social Services A6010.4400, Social Services, use to be determined later based on NYS budget impacts 220 RECOMMENDATIONS Request County Administrator Program Committee Budget & Fiscal Policy Committee 7/18/95 Adopted 7/25/95 50,844 50,844 50,844 50,844 50,844 225 225 225 225 225 5,497 5,497 5,497 5,497 5,497 1,750 1,750 1,750 1,750 1,750 112 112 112 112 112 1,862 1,862 1,862 1,862 1,862 1,000 1,000 1,000 1,000 1,000 82,073 82,073 82,073 82,073 82,073 660 660 660 660 660 18,676 18,676 18,676 18,676 18,676 1,305 1,305 1,305 1,305 1,305 20,124 20,124 20,124 20,124 20,124 45,000 45,000 45,000 45,000 45,000 731 731 731 731 731 6,906 6,906 6,906 6,906 6,906 707 707 707 707 707 2,648 2,648 2,648 2,648 2,648 200 200 200 200 200 990 990 990 990 990 500 500 500 500 500 1,180 1,180 1,180 1,180 1,180 500 500 500 500 500 11,496 11,496 11,496 11,496 11,496 7,108 7,108 7,108 7,108 7,108 164,911 164,911 164,911 164,911 164,911 314,302 314,302 314,302 314,302 314,302 220 July 25, 1995 Appropriation of 1994 surplus funds' Request # Department Acct./Title 13 Youth Bureau A7026.4573 Municipal Youth Ser., Ithaca Youth Bureau .4608, youth mini grants Do not reapprop. to 1995 budget; permit funds to lapse to fund balance based on anticipated 1995 revenue shortfall A7020, Youth Bureau; do not reapprop. to 1995 budget, permit funds to lapse to fund balance based on anticipated 1995 revenue shortfall .1000, salaries .2206, .2212, .2230 computers and equip .4302, office supplies .4330, printing .4442, prof services .4452, postage .4414, local mileage .4472, telephone .4901, computer services Do not reapprop. to 1995 budget; one-time increase to 1996 target 14 Off. for Aging A6772.2212, table A6778, HEAP, do not reapprop., permit funds to lapse to fund balance to cover Federal funding cut A6780.1000, EISEP, salary A6787.2219, PERS, PERS units Do not reapprop. to 1995 budget; increase 1996 target on a one-time basis in a Budg. Unit to be designated 15 Human Rights A8040.2211, Human Rights chairs 2212, computer desk 2213, file cabinets .4330, printing .4440, educ. materials 4332, books, subscriptions .4452, postage PUBLIC SAFETY COMMITTEE 16 District Atty A1165.1000, DA salaries .2206, computer equip 2210, answer mach, voice mail, data/time stamp, TVNCR .2230, software .4332, LAN .4426, NYSPIN 221 RECOMMENDATIONS Request County Administrator Program Committee Budget & Fiscal Policy Committee 7/18/95 Adopted 7/25/95 22,000 22,000 22,000 22,000 22,000 2,000 2,000 2,000 2,000 2,000 0 0 5,497 5,497 5,497 Con'd 7/5/95 Cored 7/5/95 0 0 814 814 814 11,400 11,400 11,400 11,400 11,400 10,000 10,000 10,000 10,000 10,000 600 600 600 600 600 2,000 2,000 2,000 2,000 2,000 1,500 1,500 1,500 1,500 1,500 800 800 800 800 800 500 500 500 500 500 600 600 600 600 600 700 700 700 700 700 53,957 53,957 47,646 47,646 47,646 Cored 7/5/95 Cored 7/5/95 150 150 150 150 150 2,223 2,223 2,223 2,223 2,223 1,774 1,774 1,774 1,774 1,774 256 256 256 256 256 9,526 9,526 9,526 9,526 9,526 220 0 0 0 0 150 0 0 0 0 400 0 0 0 0 1,305 0 0 0 0 1,000 0 0 0 0 250 0 0 0 0 100 0 0 0 0 13,210 13,210 13,210 13,210 13,210 3,000 3,000 3,000 3,000 3,000 3,290 3,290 3,290 3,290 3,290 3,075 3,075 3,075 3,075 3,075 10,486 10,486 10,486 10,486 10,486 9,839 9,839 9,839 9,839 9,839 221 July 25, 1995 Appropriation of 1994 surplus funds: Request # Department Acct./Title 17 Sheriff A3110 1000, overtime salaries .8000, fringe benefits .2206, computers .2230, software .2231, vehicle & radio .4421, auto maint/repair 18 Probation A3140, do not reapprop to 1995 budget, permit funds to lapse to fund balance to cover anticipated revenue shortfall A3140, do not reapprop. to 1995 budget; one-time target increase in 1996 budget Altern. to lncarc., do not reapp. to 1995 budget; one-time increase in 1996 target to cover revenue shortfalls 19 Fire/EMS A4189 2222, Dictaphone recorder 20 Wgts & Meas A3630.2231, new vehicle TRANSPORTATION SERVICES COMMITTEE 21 PW, Tomtran A9576.4400, Contribution to Capital A5630.4425, Contract services, Transit Ctr, planning & marketing Do not reapprop. to 1995 budget; permit funds to lapse to fund bal to cover 1995 revenue shortfalls Do not reapprop. to 1995 budget; one-time increase to 1996 target 22 PW, Highway D5110.4312, road materials TOTALS RECOMMENDATIONS Request County Administrator Program Committee Budget & Fiscal Policy Committee 7/18/95 Adopted 7/25/95 14,037 8,800 11,000 3,000 16,800 3,000 0 0 0 0 0 0 46,000 46,000 71,205 71,205 2,086 56,711 4,970 Corrected 7/10/95 21,702 5,000 2,086 56,711 4,970 21,702 5,000 30,000 30,000 40,000 40,000 106,170 63,194 (corrected 7/10) 0 0 0 0 0 0 46,000 71,205 2,086 56,711 4,970 21,702 5,000 30,000 40,000 63,194 0 0 0 0 0 0 46,000 71,205 2,086 56,711 4,970 21,702 5,000 30,000 40,000 63,194 0 0 0 0 6,152 0 46,000 71,205 2,086 56,711 4,970 21,702 5,000 30,000 40,000 63,194 Do not reappropriate; use funds to cover anticiipated 1995 shortfall; reconsider if shortfall is less than anticipated Do not reappropriate; use funds to increase 1996 fiscal target on a one-time basis Reappropriate, use to be determined later Reappropriate for specified purpose TOTALS 369,357 336,844 315,033 694,466 1,715,700 369,357 336,844 315,033 591,428 1,612,662 374,339 330,533 315,033 592,757 1,612,662 374,339 330,533 315,033 592,757 1,612,662 374,339 330,533 315,033 598,909 1,618,814 222 July 25, 1995 RESOLUTION NO. 165 - ADJUSTING TOMPKINS COUNTY BUDGET IN RESPONSE TO ADOPTED 1995-96 NEW YORK STATE BUDGET MOVED by Ms. Mink, seconded by Mr. Evans. Some members of the Board felt a message should be sent to the State that the County should not continue to make up for shortfalls as a result of the State budget. A roll call vote resulted as follows: Ayes - 8, Noes - 5 (Representatives Blanchard, Lane, Schuler, Todd, and Totman), Excused - 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. WHEREAS, the recently adopted recommendation of the Budget Policy Task Force require that the County budget be reviewed, and if appropriate amended, each year when the consequences of the adopted State budget are known, and WHEREAS, County department heads have reported on all known impacts of the 1995-96 State budget and have made requests which the County Administrator has reviewed and recommend upon, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality; Planning, Community Development and Education; Human Services; and Budget and Fiscal Policy Committees, That in order to implement these recommendation this board is applying by separate Resolution the unspent year-end funds of some dep.'tments to cover shortfalls created by funding reductions in the State budget, and RESOLVED, further, That the Director of Finance is directed to make the following budget adjustment on the County's books: REDUCTION IN APPROPRIATIONS: A8021.1000, Planning, EMC, personal services $6,198 A4327.4400, Mental Health, Suicide Prevention $9,000 A4329.4400, Mental Health, Challenge Industries $31,000 REDUCTION IN REVENUE: A3089, EMC State Aid $6,198 A3491, Mental Health State Aid, OT 620 $9,000 A3497, Mental Health State Aid, CSS $31,100 RESOLVED, further, That in order to sustain funding in these programs the Director of Finance is directed to appropriate $46,198 form A1990, County Contingent Fund to A8021.1000, Planning, EMC, personal services, $6,198; A4327.4400, Mental Health, Suicide Prevention, $9,100; and A4329.4400, Mental Health, Challenge Industries, $31,000. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 166 - ACCEPTANCE OF BUDGETING UNITS AND PROGRAMS FOR THE DEVELOPMENT OF THE 1996 BUDGET MOVED by Ms. Mink, seconded by Mr. Meskill. At the request of Mr. Evans, it was agreed to change the reporting for budget purposes of the Health Planning Council to both the Health and Environmental Quality and Human Services Committees. The Human Services Committee and Health and Environmental Quality Committees will meet to discuss this further. It was also agreed to consider the SPCA as a grant rather than a vendor contract. The Board also decided to refer the title and wording of Nursing to the Health and Environmental Quality Committee for revision. The Board agreed to make the Airport one budgeting unit with separate programs. 223 July 25, 1995 Ms. Blanchard wished to put forth an amendment that would make the County Roads one budgeting unit with three programs. There was a request to enter into an executive session to discuss a personnel matter prior to a motion by Ms. Blanchard. The Board amended this resolution following an executive session. It was MOVED by Ms. Kiefer, to separate Purchasing as a separate budgeting unit. MOTION FAILED FOR LACK OF A SECOND. A voice vote on the original resolution resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Planning, Community Development & Education, Public Safety, Health & Environmental Quality, Facilities & Operations, Governmental Affairs, Transportation Services, Solid Waste, Economic Development and Budget & Fiscal Policy Committees, That the Budgeting Units and Programs listed in the green Master List (Modified Summary of the 1995 Budget) dated July 18, 1995, be adopted for use in developing the 1996 County Budget, and RESOLVED, further, That the figures which appear on this listing are for demonstration purposes only, and due to the reconfiguration of Budgeting Units and Programs will vary from those figures published in the 1995 Program Budget document. SEQR ACTION: TYPE II -15 RESOLUTION NO. 167 - DESIGNATION OF COST SAVERS, 1996 BUDGET MOVED by Ms. Mink, seconded by Mr. Meskill. Ms. Kiefer requested that the cost saver request for a recycling program in the Solid Waste Division that was turned down by the Cost Saver Task Force be reviewed by the Solid Waste Committee. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. WHEREAS, this Board on June 6, 1995, adopted recommendations of the Budget Review Task Force of the Budget and Fiscal Policy Committee with respect to the criteria for Cost Savers in the 1996 budget and with respect to the consequences of that status, and WHEREAS, to be designated a Cost Saver a budgeting unit or a program must meet all of the following criteria: 1) Only entire budgeting units or programs may be designated; 2) The budgeting unit or program must provide services funded by general revenues; 3) The budgeting unit or program must clearly reduce County spending in other County budgeting units or programs; 4) The amount of savings must equal or exceed the total County fiscal sponsorship of the entire designated budgeting unit or program; 5) The savings from providing the proposed services must be achieved within the same fiscal year or within the following two (2) fiscal years; 6) A reduction in services in the designated budgeting unit or program would result in a net increase in costs to Tompkins County; and WHEREAS, budget makers have requested Cost Saver designation for various programs and these have been recommended upon by the Cost Saver Review Task Force of the Budget and Fiscal Policy Committee, now therefore be it RESOLVED, on recommendation of the Economic Development; Public Safety; Human Services; Planning, Community Development, and Education; Solid Waste; and Budget and Fiscal Policy Committees, That the following programs of County government are hereby designated to be Cost Savers for the 1996 budget: Tompkins County Area Development Offender Aid and Restoration - Bailfund Planning Depaitment - Geographic Information System 224 July 25, 1995 Planning Department - Grant Development Probation Department - Intensive Supervision Probation Department - Pretrial Services Probation Depaitnient - Service Work Alternative Department of Social Services - Child Support Enforcement Department of Social Services - Fraud and Investigation Department of Social Services - Resource Recovery Office for the Aging - Expanded In-home Services to the Elderly SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s), and Appointments from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met July 17. She stated the Committee discussed Administrative Manual Policy 01-00 - Minutes of Meetings of the Board of Representatives and its Committees, as suggested by Vice Chair Mink at the May 16 meeting. She said the Committee decided no change to the policy was needed but it was the desire by Board members and the Committee to revert to the minutes the Board had before and the County Administrator was asked to deliver this message to the minute takers. The July 31 Committee meeting has been canceled. Mrs. Livesay stated a meeting has been scheduled on July 27 at 7 p.m. with town supervisors and the City of Ithaca Mayor to discuss placing the Solid Waste Annual Fee on the property tax bill and also to discuss the issue of the direct election expenses. RESOLUTION NO. 168 - AUTHORIZING AUDIT OF HEALTH INSURANCE PLAN MOVED by Mrs. Livesay, seconded by Mr. Evans. It was MOVED by Ms. Kiefer, to add the following wording to the resolution: "as the least expensive one in the best interest in the County". MOTION FAILED FOR LACK OF A SECOND. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. WHEREAS, during 1994 the County engaged the Mercer firm to evaluate its health benefit plans, and WHEREAS, in the course of the financial review of the health plan currently insured by Blue Cross of Central New York it was noted that the claims reporting system made it difficult to assess the accuracy of the 1995 premium renewal, and WHEREAS, the health insurance premiums established by the plan administrator are intended to cover projected claims, and WHEREAS, if actual claims exceed premium contributions, the County could be subjected to significant adjustments in subsequent premiums, and WHEREAS, the Mercer firm recommended the County conduct a full evaluation of the health plan premium renewal and of policy claims, and WHEREAS, the Finance Department has requested proposals for the financial review of the health plan, now therefore be it RESOLVED, on the recommendation of the Governmental Affairs Committee, That the County Administrator be authorized to contract with Coopers & Lybrand in the amount of $8,500, and that the cost of the contract be recovered by chargebacks to budgeted lines for health insurance. SEQR ACTION: TYPE II -15 RESOLUTION NO. 169 - AMENDMENT OF RESOLUTION NO. 251 OF 1994 - ESTABLISHING 1995 MEETING DATES 225 July 25, 1995 MOVED by Mrs. Livesay, seconded by Mr. Totman. A roll call vote resulted as follows: Ayes - 3 (Representatives Blanchard, Meskill, and Totman), Noes - 10, Excused - 2 (Representatives Joseph and Lerner). RESOLUTION LOST. RESOLVED, on recommendation of the Governmental Affairs Committee, That Resolution No. 251 of 1994 - Establishing Meeting Dates is hereby amended to cancel the August 8, 1995, meeting. SEQR ACTION: TYPE 11 - 15 Appointments It was MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to make the following appointments to the Community Affirmative Action Advisory Committee: Leslyn McBean, Human Rights Commission representative, for a term expiring December 31, 1995 Jack B. Nelson, County employee/At-large representative, for a term expiring December 31, 1996 Report, Presentation of Resolution(s) and Appointments from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met July 13, and heard a report on the Local Conditional Release Commission and its membership. There are currently two vacancies on that Commission that need to be filled by September 1. Anyone with suggestions for filling these vacancies are referred to the County Administrator or the Probation Department. Mr. Meskill stated an informal meeting of the Local Emergency Planning Committee was held for organizational purposes, and a formal meeting has been scheduled for August 3 at 10 a.m. He also reported on the Sheriff's Department crime statistics, and stated he sent a memorandum to the Sheriff that asked him to apply for a COPS grant for funding of an additional deputy. RESOLUTION NO. 170 - APPROPRIATION FROM MANDATES CONTINGENT FUND, MOVED by Mr. Meskill, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. WHEREAS, Tompkins County has been ordered to pay the costs of a Special Prosecutor in the case of People v. Ernest Vann, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, that the Director of Finance is authorized and directed to appropriate $6,186 from the Mandates Contingent Fund A1990.4950 to A1166.4400, Special Prosecutor, which account is hereby designated as a Class A mandated program of County government. SEQR ACTION: TYPE II -15 Appointments It was MOVED by Mr. Meskill, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to appoint David J. Wall to the Criminal Justice Advisory/Alternatives to Incarceration Board as the Village of Cayuga Heights representative for a term expiring December 31, 1995. 226 July 25, 1995 It was MOVED by Mr. Meskill, seconded by Mr. Lane, and unanimously adopted by voice vote by members present, to appoint Coraleen L. Rooney to the Family Court Advisory Council as an At -large representative for a term expiring December 31, 1997. It was MOVED by Mr. Meskill, seconded by Mr. Winch, and unanimously adopted by voice vote by members present, to make the following appointments with no set terms to the Local Emergency Planning Committee: Peter J. Meskill - Chairman, Public Safety Committee Charles V. Evans - Chairman, Health and Environmental Quality Committee Daniel I. Maas - University Safety Officer Cameron Mills - Community Harold C. Piger - Facility owner and operator Jay P. Wrolstad - Print media Alice Cole - Public Health Director Report and Presentation of Resolution(s) from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee met July 12, and business conducted at that meeting is reflected on the agenda. She made the following announcements: The Dewitt Historical Society will have a new Director, Paula Davis, effective in September; the Society will be having an ice cream social on July 31 from 3-7 p.m.; the 4-1-1 Youth Fair begins July 26 and a reception will be held July 28 at 4 p.m. RESOLUTION NO. 171 - AUTHORIZING COOPERATION AGREEMENT WITH BETTER HOUSING FOR TOMPKINS COUNTY RELATIVE TO ADMINISTRATION OF GROTON SMALL CITIES PROJECT MOVED by Mrs. Schuler, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Town of Groton has received a 1995 Small Cities grant for $315,000 for housing rehabilitation from the U. S. Department of Housing and Urban Development, and WHEREAS, the Town must administer this Housing Rehabilitation in accordance with Federal regulations and has hired Tompkins County to perform this function on their behalf, and WHEREAS, Tompkins County wishes to utilize the expertise of Better Housing for Tompkins County, Inc., to assist with construction and program delivery services, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That Tompkins County be authorized to contract with Better Housing for Tompkins County for an amount not to exceed $35,000 for program delivery services in conjunction with the Town of Groton Housing Rehabilitation Program, RESOLVED, further, That the County Administrator or his designee be authorized to sign any agreements on behalf of the County regarding this matter. SEQR ACTION: TYPE II -15 RESOLUTION NO. 172 - AUTHORIZING COOPERATION AGREEMENT WITH BETTER HOUSING FOR TOMPKINS COUNTY RELATIVE TO ADMINISTRATION OF DRYDEN SMALL CITIES PROJECT (Amended by Res. No. 203 of 1995) 227 July 25, 1995 MOVED by Mrs. Schuler, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the Town of Dryden has received a 1995 Small Cities grant for $315,000 for housing rehabilitation from the U. S. Depai lment of Housing and Urban Development, and WHEREAS, the Town must administer this Housing Rehabilitation in accordance with Federal regulations and has hired Tompkins County to perform this function on their behalf, and WHEREAS, Tompkins County wishes to utilize the expertise of Better Housing for Tompkins County, Inc., to assist with construction and program delivery services, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That Tompkins County be authorized to contract with Better Housing for Tompkins County for an amount not to exceed $35,000 for program delivery services in conjunction with the Town of Dryden Housing Rehabilitation Program, RESOLVED, further, That the County Administrator or his designee be authorized to sign any agreements on behalf of the County regarding this matter. SEQR ACTION: TYPE II -15 RESOLUTION NO. 173 - APPROVAL TO SIGN CONTRACT BETWEEN THE TOWN OF DRYDEN AND THE COUNTY OF TOMPKINS FOR THE ADMINISTRATION OF THE TOWN'S 1995 SMALL CITIES GRANT (GRANT NO. B -95 -DH -36-0061) MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, in February 1995, the Town of Dryden, with the assistance of the County of Tompkins Planning Department, submitted a Small Cities application to the U.S. Department of Housing and Urban Development (HUD) for a $400,000 grant to implement a Housing Rehabilitation Project in the Town, and WHEREAS, in May 1995, HUD approved the application, and WHEREAS, the Town of Dryden desires to engage the County to administer the 1995 Housing Rehabilitation Project, perform the services described in the detailed contract, and disburse $315,000 in housing rehabilitation funds received as part of the Small Cities grant, and WHEREAS, the County and its subcontractors are experienced in providing the services required, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the County of Tompkins be authorized to sign the contract with the Town of Dryden, RESOLVED, further, That the County of Tompkins be authorized to administer the funds, along with the supporting documentation, as specified in the contract, RESOLVED, further, That all monies received will go into budget account A8020.3089 ("Other - State Aid") and be distributed using the appropriately designated budget units of account A8020. SEQR ACTION: TYPE II -15 RESOLUTION NO. 174 - AUTHORIZATION FOR PUBLIC HEARING - TOMPKINS CORTLAND COMMUNITY COLLEGE OPERATING AND CAPITAL BUDGETS - 1995-96 MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. 228 July 25, 1995 RESOLVED, on recommendation of the Planning, Community Development and Education and Budget and Fiscal Policy Committees, That a public hearing be held on Tuesday, August 8, 1995, at 5:30 o'clock in the evening thereof in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York concerning the 1995-1996 operating and capital budget requests for Tompkins Cortland Community College. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board be and hereby directed to place such notice of such public hearing in the official newspaper of Tompkins County. SEQR ACTION: TYPE I1-15 Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, had no report. RESOLUTION NO. 175 - ADOPTION OF REVISED ADMINISTRATIVE POLICY 06-07 — BIDDING PROCEDURE (POSTPONED TO AUGUST 8, 1995) MOVED by Mr. Winch, seconded by Mr. Meskill. Ms. Kiefer asked that this resolution be postponed to August 8 for the purpose of reviewing it further in Committee. It was the consensus of the Board to postpone this resolution. Report from the Economic Development Committee Ms. Mink, Chair, had no report. Report and Presentation of Resolution(s) from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met July 19 and discussed the Solid Waste Annual Fee Fairness Report. Mr. Todd stated the Committee also discussed curbside recycling, and said the bid will be opened on August 2. He distributed a spreadsheet showing the financial summary for the Tompkins County Recycling and Solid Waste Center for the period of April thru June. The net revenue for this period was $191,689. This amount was well above the budgeted amount of $19,706. Mr. Todd requested an executive session to discuss negotiations prior to action on the resolution entitled Authorization to Execute a Municipal Agreement Between the County of Tompkins and the Nine Towns and the City of Ithaca. Mr. Proto inquried about the rural curbside collection sites, and asked how long these would remain open. Mr. Todd stated he believes they will remain open through the end of the year. There was also discussion concerning the possibility of keeping the drop-off centers open until the end of 1996. Mr. Todd reported mixed paper is now included in curbside collection. RESOLUTION NO. 176 - ACCEPTING REPORT OF SOLID WASTE ANNUAL FEE FAIRNESS COMMITTEE (Amended by Res. No. 201 of 1995) MOVED by Mr. Todd, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the Solid Waste Annual Fee Fairness Committee was charged by the Solid Waste Committee Chairman with reviewing the current Annual Fee structure and recommending alterations or changes to the Fee structure that would be more fair to payers, and 229 July 25, 1995 WHEREAS, the Solid Waste Annual Fee Fairness Committee rendered a report on June 14, 1995, making specific recommendations, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the Board of Representatives accepts the report of the Solid Waste Annual Fee Fairness Committee and the recommendations contained therein. SEQR ACTION: TYPE II -15 RESOLUTION NO. 177 - INCREASE IN HOURS SENIOR ACCOUNT CLERK/TYPIST - SOLID WASTE MOVED by Mr. Todd, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the duties of the Senior Account Clerk/Typist position have been increased to include responsibility for accounts payable, annual fees and additional accounting duties, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That one (1) position of Senior Account Clerk/Typist (09/529), labor grade I(9), competitive class be increased from 35.0 hours per week to 40.0 hours per week, effective July 17, 1995. SEQR ACTION: TYPE II -15 Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee met today. The Committee has received surveys and is compiling data from them. He stated members of the Committee will be conducting telephone surveys with officials from other counties. The Committee will also be inviting the Sheriff, County Clerk, and the District Attorney, as elected officials, to an upcoming meeting. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will meet August 3 at 2 p.m. in the Sherman Peer Room of the Tompkins County Public Library. Report from the Human Services Space Planning Committee Ms. Mink, Chair, reported the Committee will meet July 31 at 1:30 p.m. Report from the Leadership Council Ms. Mink, Chair, had no report. Report from the Public Information Committee Mr. Evans, Chairman, reported the County Newsletter will appear in the July 27 Ithaca Times. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee will meet July 31 at 8:15. The Committee is planning another meeting with the Municipal Official's Association. 230 July 25, 1995 Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to enter into executive session at 9:43 p.m. to discuss a personnel matter and contract negotiations. The meeting returned to open session at 10:28 p.m. The Board agreed to postpone the resolution entitled Authorization to Execute a Municipal Agreement Between the County of Tompkins and the Nine Towns and the City of Ithaca until the August 8 Board meeting. It was MOVED by Ms. Blanchard, seconded by Mr. Meskill, to amend Resolution No. 166 - Acceptance of Budgeting Units for Development of the 1996 Budget by making County Roads one budgeting unit with two programs: 1) County road maintenance, traffic control, and snow removal; and 2) Bridges. A voice vote on the amendment resulted as follows: Ayes - 11, Noes - 2 (Representatives Kiefer and Meskill), Excused - 2 (Representatives Joseph and Lerner). AMENDMENT CARRIED. Adjournment On motion the meeting adjourned at 10:30 p.m. 231 August 8, 1995 Regular Meeting Public Hearing - Tompkins Cortland Community College Operating and Capital Budgets Chairman Stein called the public hearing to order at 5:34 p.m. concerning the proposed Tompkins Cortland Community College 1995-96 Operating and Capital Budgets. Mr. Stein introduced Bob Ross, Dean of College Services, to give an overview of the Colleges' budget, as well as an update on the Master Plan. Mr. Ross stated the proposed budget for next year is for $14,589.433 which represents a 3.65 percent increase in the prior year's budget. He believes this is the smallest budget increase in the operating budget in several years. Mr. Ross stated the College did suffer cuts in its operating revenues from the State, and the shortfall was made up by tuition increases. The proposed budget is based on 2,350 full-time students. He said the College is continuing its international program with contracts with colleges is Spain and South America. Mr. Ross updated the Board on the status of the Master Plan. He stated there is a Master Plan oversight Committee that Representatives Schuler and Lane are members of . This Committee reviews financial matters that are related to the Plan. He said the College has gone out to bid on all of the contracts except the roofing, and the bids were all very competitive. He said the College plans to schedule a meeting with the Planning, Community Development and Education Committee to give a detailed update on the status of the Master Plan. No member of the public or Board wished to speak concerning this subject, and Chairman Stein declared the public hearing closed at 5:45 p.m. Roll Call of Members and Pledge of Allegiance to the Flag Present: 13 Representatives. Excused: 2 (Representatives Mink and Totman). Members and guests participated in the Pledge of Allegiance to the Flag. Approval of Minutes of July 25, 1995 This item was forwarded to the end of the agenda. Privilege of the Floor by the Public Barbara Mahoney, Hayts Road and Department of Social Services Employee, spoke concerning sick building syndrome. Ms. Mahoney stated she feels she should be allowed to perform typing duties at home. She also stated she feels the requests made by Yvonne Bartlett should be honored. Yvonne Bartlett, Interlaken resident and Department of Social Services Employee, spoke concerning sick building syndrome, and stated as of this date nothing has been done to eliminate the NCR forms being used in her office. Ms. Bartlett said she continues to go to the emergency room for treatment, and because of the amount of time she has missed at work her fringe time is being prorated. She complained of her work environment at Biggs A including the water, heat, rodents, and fluctuation in temperatures. She displayed an envelope which she said contained droppings from rodents in her office. Ms. Bartlett said she feels she has been discriminated against because she has been isolated in the building. Privilege of the Floor by Board Members 232 August 8, 1995 Mr. Proto, District No. 7 Representative, invited members of the Board to attend the bicentennial celebration for Caroline to be held August 26 at 10 a.m. in Brooktondale. Ms. Kiefer, District No. 10 Representative, reported at the Town of Ithaca Board meeting last evening the Board voted not to put the Annual Solid Waste Fee on the property tax bill. She said the Board expressed general support for the concept but because of the time of year there would not be sufficient time to have questions answered or complete negotiations. Presentation of Resolution(s) from the Planning, Community Development and Education Committee RESOLUTION NO. 178 - ADOPTION OF 1995-96 OPERATING BUDGET - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, a proposed operating budget for Tompkins Cortland Community College for the fiscal year September 1, 1995, through August 31, 1996, has been presented to the Board of Representatives of the County of Tompkins pursuant to County Law and Section 6306 of the Education Law, and WHEREAS, the Board of Representatives has conducted a public hearing on said proposed budget on August 8, 1995, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education and Budget and Fiscal Policy Committees, That said proposed 1995-96 operating budget in the amount of $14,589,433 of which the sponsoring communities contribution is in the amount of $2,760,400 be and the same hereby is approved, RESOLVED, further, That the Board of Representatives of Tompkins County includes in the 1996 Tompkins County Budget an amount to be determined pursuant to the approved plan for said College in effect as of September 1, 1995 and that the amount when determined be raised by taxation in the County of Tompkins in the fiscal year 1996, RESOLVED, further, That this resolution shall become effective upon the adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE II -15 RESOLUTION NO. 179 - ADOPTION OF 1995-96 CAPITAL BUDGET - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Board of Trustees of Tompkins Cortland Community College has presented to this Legislature a Tentative Capital Budget for fiscal year 1995-96, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education and Budget and Fiscal Policy Committees, That said 1995-96 Capital Budget in the amount of $98,410 of which the sponsoring community contribution is in the amount of $0 be and the same hereby is approved and adopted, RESOLVED, further, That this resolution shall become effective upon adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: TYPE II -15 233 August 8, 1995 Mr. Stein allowed College Trustee Raynor to say a few words at this time. Bill Raynor, Member of the Tompkins Cortland Community College Board of Trustees, thanked the Board for their support for the College. He stated the financial assistance provided by the County helps to provide hope for a better future for the students. He said for many the Community College is a second chance and for some it is the only chance. On behalf of the Board Chairman Stein expressed a thank -you for the excellent job the College has been doing. He said it is unfortunate that tuition has to be increased as a result of State funding cuts. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairman and duly seconded and unanimously adopted by voice vote by members present, the following resolution was added to the agenda: Award of Bid - Brown Road Improvements Withdrawal of Resolution(s) from the Agenda Chairman Stein granted the appropriate committee chairmen permission to withdraw the following resolutions from the agenda: Authorization to Execute Agreement with Tompkins County Economic Opportunity Corporation Res. No. 175 - Adoption of Revised Administrative Manual Policy 06-07 - Bidding Procedure Withdrawal of Resolution(s) Being Affirmed Chairman Stein gave the appropriate committee chairman permission to withdraw the following resolutions with final committee action being affirmed: CA041-95 Budget Adjustments - Various Depailiuents Chairman's Report and Appointment Chairman Stein introduced Brian Kohn, Ithaca Journal Reporter, who will now be covering Board meetings. Chairman Stein asked for the Board's confirmation of an appointment to the Community Affirmative Action Committee. It was MOVED by Mrs. Livesay, seconded by Mr. Winch, and unanimously adopted by voice vote by members present, to appoint Mrs. Schuler to the Community Affirmative Action Advisory Committee for a term to expire December 31, 1995. Report from the County Administrator Mr. Heyman reported on County foreclosures. He stated there are 47 properties scheduled for foreclosure on Friday, August 11, and fourteen of those appear to be occupied. He stated at present there are 100 properties scheduled for foreclosure in January. Mr. Heyman reported there will be training for program committee chairs to become familiar with the new budget forms. This will be scheduled around the end of the month. Mr. Heyman said he will asked for the Board's confirmation of an appointment at the end of the meeting. Report from the County Attorney 234 August 8, 1995 Mr. Theisen reported there may be a delay in implementing Local Law No. 3 of 1995 - Imposition of a Special Motor Vehicle Use Fee that was adopted at the July 25 Board meeting. He said the delay is a result of moratorium the Governor has placed on regulations. He said under the statute that allows the County to impose a motor vehicle use fee, it says an agreement must be entered into with the Commissioner of Motor Vehicles for that fee, and this is considered a regulation. He said the process he intends to follow is to ask that the moratorium be waived as to that particular regulation because this is an emergency situation. He said he spoke with the Attorney for the Motor Vehicle Department in Albany who told him he feels this moratorium would be waived. Report from the Finance Director Mr. Squires reported August 11 is the final day for payment of 1991 taxes. He reported one-third of the 47 properties scheduled for foreclosure belong to developers. Mr. Squires reported he went to market for bonds for computer modernization in the amount of $990,000. He said M&T Bank was the lowest bidder at 3.95 percent. He said interest rates are steady at this time and he is beginning to convert bonds into long-term debt. Mr. Proto asked that when the County Audit is finalized if all members of the Board could receive a copy. Mr. Squires said he will supply each member of the Board with a copy of the audit. Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, reported the Committee met on August 2 and reviewed the Public Works Vision and Mission Statement. The Transportation Services Committee will be reviewing this as well, and it will eventually be passed on to the full Board. He said the statement fits very well into Partners for Quality. He said the bid for renovations of the Library Facade came in over budget. However, the Committee will see that the County continues to preserve the envelope of the building. He said Resolution No. 175 that was postponed to this meeting is still in the process of being reviewed in Committee. RESOLUTION NO. 180 - AUDIT OF FINAL PAYMENT - AIRPORT TERMINAL - FERGUSON ELECTRIC CO., INC. MOVED by Mr. Winch, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Mink and Totman). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Facilities and Operations Committee, That the following claim against Tompkins County, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Ferguson Electric Co. 16 (Final) HU5610.9239 $28,603.29 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HU5610.9239. SEQR ACTION: TYPE II -15 RESOLUTION NO. 181 - AWARD OF BID - BROWN ROAD IMPROVEMENTS MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the Department of Finance - Purchasing, has duly advertised for bids for Brown Road Improvements, and 235 August 8, 1995 WHEREAS, four (4) bids were received and publicly opened on Monday, July 31, 1995, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the bid be awarded, pending approval of the New York State Department of Transportation, to LRS Excavating of Lansing, New York, as the lowest responsible bidder with a base bid plus alternates of $537,803, RESOLVED, further, That the Department of Public Works be authorized to implement this bid and Administration be authorized to enter into a contract with LRS Excavating on behalf of the County funds being available in Account No. HT5614.9239, RESOLVED, further, That a budget of $70,797 be established for change orders, staff services and miscellaneous expenses and that the County Administrator be authorized to execute change orders up to ten (10) percent of the contract total, RESOLVED, further, That the County Administrator be authorized to sign an addendum to the contract with T.G. Miller P.C. of Ithaca, New York in the amount of $8,050 to provide Construction Administration Services. SEQR ACTION: EXEMPT - TYPE 3 Report from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be August 10 at 9:30 a.m. Representative Winch was excused at 6:30 p.m. Report and Appointments from the Human Services Committee Mr. Joseph, Chan -man, reported the Committee has had a couple of meetings to discuss the issue of looking at specific ways the County can combat racism. He said the Committee wants to set up a Task Force. He expects this Task Force will begin meeting in the next couple of weeks. Mr. Joseph also reported that the Literacy Volunteers has had its funding cut off because of a new interpretation of State legislation. BOCES is no longer allowed to fund literacy volunteer programs. This means that Literacy Volunteers has suddenly lost almost all their program staff. They will be coming to us with a request to help get them through the year as well as for support for next year. By teaching reading and writing as well as English as a second language, this program helps people get and keep jobs rather than being on public assistance. He also reported on the PAVE Program run by the Economic Opportunity Corporation. He said it is a program that gets people ready for jobs by providing basic job readiness skills. He noted that a request for funding will be coming to get them through the year also. Appointments It was MOVED by Mr. Joseph, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present, to appoint the following people to the Human Rights Commission: Robert S. Skates - term expires December 31, 1995 Leonardo Vargas -Mendez - term expires December 31, 1996 Bonnie Williams - term expires December 31, 1995 Joyce Muchan - term expires December 31, 1997 Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be August 15 at noon in the Old Jail Conference Room. Report from the Governmental Affairs Committee 236 August 8, 1995 Mrs. Livesay, Chair, reported on the meeting held last Thursday with the Town Supervisors concerning the collection of the Annual Solid Waste Fee on the property tax bill. She said Representatives Totman, Lane, and Kiefer were present at the meeting. She said there were a lot of small concerns raised but feels they were answered. She noted that there were three changes to the proposed agreement with the municipalities. She said she would like to discuss negotiations concerning Health Insurance in executive session at the appropriate time. The next meeting is August 14 at 3 p.m. Report from the Public Safety Committee Mr. Meskill, Chairman, reported the next Committee meeting will be August 10 at 2 p.m. in the Old Jail Conference Room. One item on the agenda is the proposed position of Criminal Justice Coordinator. Report from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee has not met since the last Board meeting. The meeting scheduled for August 11 has been canceled. She reported the joint committee meeting to discuss land policy is scheduled for August 11 at noon. Report from the Transportation Services Committee Mrs. Blanchard, Chair, reported the Committee has not met since the last Board meeting. She announced the Committee will meet August 9 at 10:30 a.m. She said the electric bus will be in front of the Courthouse tomorrow at noon to give any interested Board member a ride. Report from the Economic Development Committee Mr. Stein, Vice Chair, reported the next meeting will be August 22. The subject of that meeting will be tourism contracts with the Finger Lakes Association and the Chamber of Commerce. Report and Presentation of Resolution(s) from the Solid Waste Committee Mr. Todd, Chairman, said the committee has not met since the last Board meeting. He reported that the bid for curbside recycling was reopened and Superior Disposal was the lowest bidder. He said the savings of rebidding was $143,000. He informed the Board that the cost comparisons for the drop-off center vs. curbside recycling will be made available at the next committee meeting on August 16. He said the committee will keep pursuing the contract with municipalities concerning the Annual Solid Waste Fee being collected on the property tax bill. He also reported the proposed Recycling and Solid Waste Neighborhood Compensation Plan is in the hands of the Assistant County Attorney, Jonathan Wood, and is being negotiated with the City of Ithaca. He said the operation of the Recycling and Solid Waste Center continues to be good and the prices of selling recyclables remains strong. Mrs. Schuler was excused at 7:07 p.m. RESOLUTION NO. 182 - AUTHORIZATION TO EXECUTE MUNICIPAL AGREEMENT BETWEEN THE COUNTY OF TOMPKINS AND THE NINE TOWNS AND THE CITY OF ITHACA (Resolution Tabled to 8/22/95) It was MOVED by Mr. Todd, seconded by Mr. Evans. Mrs. Livesay announced the changes made to the proposed agreement at the meeting held with the Town Supervisors. Mr. Meskill said he supports the concept but not the resolution. 237 August 8, 1995 It was MOVED by Mr. Meskill, seconded by Mr. Proto, to postpone the resolution to the August 22 meeting. A roll call vote resulted as follows: Ayes - 6 (Representatives Blanchard, Joseph, Lerner, Meskill, Proto, and Stein); Noes - 5 (Representatives Evans, Kiefer, Lane, Livesay, and Todd); Excused - 4 (Representatives Mink, Schuler, Totman, and Winch). MOTION FAILED. Following a brief discussion, it was MOVED by Mr. Lane, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to reconsider the motion to postpone. A voice vote resulted as follows on the motion to postpone to the August 22 Board meeting: Ayes - 11; Noes - 0; Excused - 4 (Representatives Mink, Schuler, Totman, and Winch). MOTION CARRIED. Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee met today and is continuing to deal with the survey information coming from various counties. The next meeting will be August 22 at 3:15 p.m. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met on July 27 and will meet again on August 17 at 2 p.m. The Committee will be starting to focus on appropriate policies to be looked at by the County. Report from the Human Services Space Planning Committee Chairman Stein, Vice Chair, reported the Committee met on July 31 and will meet again on August 14. The Committee is focusing on sites in the downtown area. At the next meeting the Committee expects to hear a report from staff on an analysis of the alternative site at Biggs and the new site. The Committee will also be discussing environmental and neighborhood issues. Mr. Stein reported steps were taken to retain an engineer to perform Phase I analysis on a site to see if there are any environmental issues that need to be known. He said the Committee may do a presentation for the Board in September. Report from the Leadership Council Ms. Zahler, Youth Bureau Director, reported on behalf of Ms. Mink. Ms. Zahler said the Department of Social Services labor/management coordinating committee has decided to start in the services division of the Department and will be forming a team to see how telephone calls are handled in that division. The Public Works Department will begin in the Buildings and Grounds Division and focus on how to improve services in the Public Library and New Courthouse. She reported the contracts team will be making some recommendations soon. She presented the new logo submitted by Ruth Pond of the Purchasing Department. She announced that the Office for the Aging and Planning Departments will begin in the Partner's for Quality initiative and will begin training this fall. Report from the Public Information Committee Mr. Joseph, Chairman, had no report. The next meeting is tomorrow at 10 a.m. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee met July 31 and finalized plans to hold a public forum with the Municipal Officials Association on August 24 at 7 p.m. at Cooperative Extension. The 238 August 8, 1995 purpose of this meeting is to have a mid -course check on the Committee's February 7 Report, as well as to discuss issues on agriculture and economic development. Approval of Minutes of July 25, 1995 It was MOVED by Mr. Proto, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to approve the minutes of July 25, 1995 with the corrections submitted by Representative Kiefer. MINUTES APPROVED. Appointment It was MOVED by Mr. Proto, seconded by Mrs. Livesay, and unanimously adopted by voice vote by members present, to confirm the County Administrator's appointment of Gretchen Sachse to the position of County Historian. Executive Session It was MOVED by Mrs. Livesay, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to enter into executive session at 7:40 p.m. to discuss negotiations. The meeting returned to open session at 7:57 p.m. Adjournment On motion the meeting adjourned at 7:57 p.m. 239 August 22, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Approval of Minutes of August 8, 1995 It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote, to approve the minutes of August 8, 1995 as submitted. MINUTES APPROVED. Privilege of the Floor by the Public James Milkes of Trumansburg said he is a volunteer tutor with Literacy Volunteers. He gave the Board background information about relationships tutors have with their students. He said he received his training in March and emphasized the training in Tompkins County is very good. He said teaching adults is much different than teaching children. One of his students began about five months ago at a level of Dr. Seuss and his now working with short biography books. One of the most recent accomplishments with that student is he has learned how to use a checkbook. He quoted one of his students: "Not being able to read is like being blind". Alan Michael of Enfield said he went to Literacy Volunteers for help. He said as a young boy he had a difficult time learning and was in special programs. Literacy Volunteers has helped him a great deal, he said. He stated he his concerned with what people like him will do if funding is cut for this program. He feels if people cannot get jobs, crime rates will increase. He reminded the Board that things are different now than 40 years ago such as self-service gas pumps. LeGrace Benson, 314 East Buffalo Street and former Board member, said she is also a trained volunteer for Literacy Volunteers. She spoke about her experiences as a volunteer. She has taught people from other countries to read permitting them to look for jobs. She said she is currently working with a family from Cuba. The man is an auto mechanic but is unable to get a job until he learns to speak English, and his wife is a seamstress and would also like to be working as soon as possible. She said this program is a savor and winner. Doug Foster, Board President of Literacy Volunteers, gave the Board an update on the recent State funding cutbacks. He said the Literacy Volunteer organization in Tompkins County is one of eleven to be cut by EPE funding by the State. Currently there is no program staff, but a short-term fund raising event will be held to raise the money needed to hire back the staff. He said Literacy Volunteers is requesting $5,000 in emergency funding for 1995 and $52,000 in increased, ongoing funding for 1996. This will be discussed at the Human Services Committee meeting in September. He presented the Board with a chart showing the cutbacks in students served and staff hours. Marian Lane, Treasurer for Literacy Volunteers, stressed two points. 1) Literacy Volunteers serves a population that is not served by any other program. Most students are below the fifth grade reading level. The program also offers one-on-one tutoring at the students convenience. 2) Literacy 240 August 22, 1995 Volunteers has managed the level of staff time resulting in 4,000 tutoring hours per year. She said there is no other program that could do that. Valorie Rockney, 304 Linn Street, and Executive Director of Literacy Volunteers, expressed her appreciation and thanked the volunteers who spoke and Board members for their support. Marge Dill, Director of Human Services Coalition, urged the Board to support funding for the Literacy Volunteers. She referred to an article in the Ithaca Journal and stated the article was very accurate. Privilege of the Floor by Board Members Mr. Proto, District No. 7 Representative, reminded the Board of the Bicentennial Celebration this Saturday in Brooktondale. Mr. Totman, District No. 9 Representative, read a statement concerning agencies requesting funds due to state cuts. He said he knows agencies provide vital services to the less fortunate, but feels some agencies can be administered for less money. He also feels all special requests should be prioritized and determine what services should be eliminated or cut back and then consider the extra funding. Mr. Lane, District No. 14 Representative, spoke about the hostage incident in Dryden last week. He commended the three agencies (State Police, Tompkins County Sheriff's Department, and the Dryden Police Department) for their cooperative efforts in bringing the incident under control safely. Mr. Meskill, District No. 15 Representative, also commended two Deputy Sheriffs, Daniel Drew and David Bush, for their involvement with the hostage incident. In addition, he announced that the 145th Trumansburg Fair began today. Mr. Joseph, District No. 12 Representative, spoke about agencies experiencing cuts. He said the Board needs to make two distinctions: 1) emergency or non -emergency. He said only one agency has requested emergency funding. He referred to a memorandum written to Mr. Totman from Mr. Heyman, County Administrator, about the Department of Social Services costs compared to other counties; and 2) does the agency save the County money. Ms. Mink, District No. 5 Representative, referred to an aritcle she read in a magazine concerning a constituent appealing to her State Senator for restoration of funds for a reading program. She was dismayed at the Senator's response who blamed the woman for her troubles. She said the Board needs to keep requests for funding in a larger perspective. Mrs. Livesay, District No. 11 Representative, announced Saturday, August 26, is the celebration of Women's Equality Day, the 75th Anniversary of the 19th Amendment. Withdrawal of Resolution(s) from the Agenda Chairman Stein granted Ms. Blanchard permission to withdraw the following resolution from the agenda: Award of Contract to Supply a Snow Blower with Broom Attachment - Tompkins County Airport Chairman's Report 241 August 22, 1995 Chairman Stein updated the Board on a meeting he, Representative Mink, Representative Todd, and County Administrator Heyman had with Cornell University President Rawlings. He said solid waste was at the top of the list to discuss. There is mutual interest in continuing negotiations about the Annual Solid Waste Fee and continuing cooperation for recyclable materials. Also discussed was economic development, competition between the University and private businesses, assessment and taxes. He said they also hope that Cornell would not withdraw anything more from the taxable base of the County and that they remove their objections about applying sales tax to Statler Hotel rooms for those who are not there on Campus business. In addition, air service was discussed as well as the need to cooperate on highways and roads. He feels the meeting was worthwhile and will lead to continued further cooperation. Chairman Stein also reminded the Committee chairs about the memorandum concerning the meetmg(s) with State Representatives. He will plan to schedule a meeting in October and said that is the time to express concerns and present proposals the Board wishes to have enacted in 1996. Report from the County Administrator Mr. Heyman said County departments have submitted their budget proposals. A summary and the paperwork committees need will be available August 31. Report from the County Attorney Mr. Wood, Assistant County Attorney, said he did not have a report. Report from the Finance Director Mr. Squires said August 14 was the last day to pay 1991 tax liens. As of that date, there was $230,000 of outstanding taxes subject to foreclosure and of those 35 proposals, 7 are owner -occupied. He said on August 29 the County will be going to bond market. A bond rating will be coming from Moodey's in a day or so. Total issues are $19.9 million of obligations. He said of the $19.9 million, only about $3 Million is new financing. The official statement is on file in the Clerk of the Board's office. He also briefly explained the three resolutions on the agenda concerning bond anticipation notes. He said the resolutions provide the authorization to set the terms of financing. He said the advantage of allowing the New York State Environmental Facilities Corporation to finance the bonds is the outstanding notes from the landfill closure can be converted to a pool financing which would have an interest rate substantially below market. He stated the current interest rates for a 20 -year bond are 5.5 percent. He said the pool financing subsidizes that interest cost. If the County is fortunate, the County would have a net interest cost of 2.6 percent and could save a substantial amount in solid waste funds in future years. He said in New York State, if a County maintains its bond rating, that is an accomplishment. He feels the County will maintain a AA rating. Affirmation of Resolutions Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA042-95 - Authorization to Execute Agreement with New York State Association of Counties CA043-95 - Budget Adjustments - Various Departments Report, Presentation of Resolution(s), and Appointments from the Human Services Committee Mr. Joseph, Chairman, said the committee has not met since the last Board meeting. 242 August 22, 1995 RESOLUTION NO. 183 - AMENDMENT TO RESOLUTION NO. 164 of 1995 APPROPRIATIONS OF UNSPENT PRIOR YEAR FUNDS FROM GENERAL AND ROAD FUND BALANCES TO VARIOUS ACCOUNTS; ADJUSTMENTS TO 1996 FISCAL TARGETS MOVED by Mr. Joseph, seconded by Ms. Mink. Concerns and reservations about rolling money into 1996 were expressed by some Board members. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Proto and Totman). RESOLUTION ADOPTED. WHEREAS, Resolution No. 164, as adopted by the Board on July 25, 1995, showed 1994 Surplus Funds for the department of Social Services with a "use to be determined later based on New York State budget impacts, " and WHEREAS, these funds are instead needed to support the 1996 budget, now therefore be it RESOLVED, on recommendation of the Human Services, and Budget and Fiscal Policy Committees, That $314,302 in surplus funds for 1994 be used as a one-time increase in the 1996 fiscal target and that the provision of Resolution No. 164 appropriating these funds into the 1995 budget be rescinded. SEQR ACTION: TYPE II -15 Appointment It was MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to appoint Beverly Livesay as the County Representative to the Greater Ithaca Activities Center for a term that expires December 31, 1995. Report and Presentation of Resolution(s) from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, said the committee met last week and most of the committee's business is reflected on the agenda. The committee heard a report concerning the 1994 audit. He requested that Board members receive a list of budget review meetings. He announced the committee will meet September 5 at noon to review guidelines and requests for program committees. The meeting with committee chairs to review budget forms will be held at 4 p.m. the same day. RESOLUTION NO. 184 - A RESOLUTION DELEGATING TO THE COUNTY FINANCE DIRECTOR OF THE COUNTY OF TOMPKINS, NEW YORK, POWER AND AUTHORITY TO DETERMINE WHETHER CERTAIN BONDS OF SAID COUNTY SHALL BE PAYABLE IN A SUBSTANTIALLY LEVEL OR DECLINING ANNUAL DEBT SERVICE MANNER AND CERTAIN OTHER SALE RELATED POWERS MOVED by Mr. Lerner, seconded by Mrs. Livesay. A roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Local Finance Law of the State provides that the finance board of a county may delegate to the chief fiscal officer of a county, certain powers of said finance board with respect to the issuance of obligations of said county, and WHEREAS, the Board of Representatives of the County of Tompkins, New York (the "County"), has previously delegated tot he County Finance Director of said County, the chief fiscal officer, those powers with respect to the issuance of certain obligations which could then be so delegated pursuant to the provisions of the Local Finance Law, and 243 August 22, 1995 WHEREAS, on June 20, 1994, the Governor of the State signed into law Chapter 201 of the Laws of 1994 which, among other things, authorizes a finance board to determine to provide for substantially level or declining annual debt service on bonds and bond anticipation notes of a county as an alternative to providing that such bonds and bond anticipation notes be amortized in accordance with the so-called fifty per cent rule, and WHEREAS, said Chapter authorizes the finance board of a county to delegate such determinations, together with certain other determinations therein provided, to the chief fiscal officer of the county, and WHEREAS, it is now desired to delegate to the County Finance Director of the County of Tompkins, as chief fiscal officer of the County, such powers with regard to certain bond resolutions previously adopted for various objects or purposes, now therefore be it RESOLVED, by the Board of Representatives of the County of Tompkins, New York, as follows: Section 1: Pursuant to the provisions of paragraph a of Section 56.00 of the Local Finance Law, the power to determine whether to issue bonds and bond anticipation notes having substantially level or declining annual debt service, as provided in paragraph d of Section 21.00 of the Local Finance Law pursuant to the bond resolutions hereinafter specified, is hereby delegated to the County Finance Director of the County of Tompkins, New York, the chief fiscal officer of said County. All other matters relating to such bonds and bond anticipation notes to be issued by said County and having substantially level or declining annual debt service, including, but not limited to, the power to determine the weighted average period of probable usefulness of the objects or purposes to be included in such bonds or bond anticipation notes, the maximum authorized period or maturity of indebtedness of such objects or purposes to be actually sold, the estimated average rate of interest at which fixed interest rate bonds of the same maturities would be sold if such bonds were to be issued with a variable rate of interest, pursuant to Section 54.90 of the Local Finance Law, whether interest on such bonds shall be compounded and payable at maturity or prior to redemption, whether such bonds shall "be issued as serial bonds, as sinking fund bonds, as term bonds, or any combination thereof, is hereby delegated to the County Finance Director of the County, the chief fiscal officer. The bond resolutions are as follows: Date of Bond Resolution No. Capital Project(s) Authorization Resolution Amount 11/20/90 459 Resource Recovery $7,663,000 Facility 08/11/92 276 Landfill Closure $5,250,000 and East Hill Plaza Roadway 12/21/93 360 Solid Waste Central $6,000,000 Processing Facility 02/01/94 21 Cornell Cooperative $ 350,000 Extension Building Reconstruction 07/12/94 155 Tompkins Cortland $4,144,786 Community College Section 2. With regard to bond resolution number 459 of 1990, duly adopted by the Board of Representatives on November 20, 1990, in addition to the delegation of powers described in Section 1 hereof, the powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the County Finance Director, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of the County, said bond resolution number 459 of 1990 being the sole bond resolution of those listed in Section 1 hereof which did not so delegate the powers and duties of advertising for sale, conducting the sale and awarding the bonds therein authorized; provided, however, that in the exercise of these 244 August 22, 1995 delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the County Finance Director shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. All other matters, except as provided in this Section 2 relating to such bonds, including prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the County by the facsimile signature of the County Finance Director, providing for the manual countersignature of a fiscal agent or of a designated official of the County), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the County Finance Director. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the County Finance Director shall determine. Such bonds shall be in fully registered form and shall be signed in the name of the County of Tompkins, New York, by the manual or facsimile signature the County Finance Director and a facsimile of the corporate seal shall be imprinted or impressed thereon and may be attested by the manual or facsimile signature of the County. Clerk. Section 3. This resolution shall take effect immediately. SEQR ACTION: TYPE II -15 RESOLUTION NO. 185 - AUTHORIZING THE SRF APPLICATION AND PROJECT FINANCING AGREEMENT FOR HILLVIEW ROAD LANDFILL CLOSURE MOVED by Mr. Lerner, seconded by Mr. Todd. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, Tompkins County herein called the "Municipal Applicant", after thorough consideration of the various aspects of the problem and study of available data, has hereby determined that the project generally described as Hillview Road Landfill Closure and identified as Hillview Landfill Closure herein called the "Project", is desirable and in the publics interest, and to that end it is necessary that action preliminary to the construction of said Project be taken immediately, and WHEREAS, the United States, pursuant to the Federal Water Quality Act of 1987 (as such may be amended from time to time, the "Water Quality Act"), requires each State to establish a water pollution control revolving fund to be administered by an instrumentality of the state before the state may receive capitalization grants under the Water Quality Act, and WHEREAS, the State of New York has, pursuant to Chapter 565 of the Laws of New York 1989 as amended, the State Water Pollution Control Revolving Fund Act (the "SRF Act"), established in the custody of the New York State Environmental Facilities Corporation (the "Corporation") a water pollution control revolving fund (the "Fund") to be used for purposes of the Water Quality Act, and WHEREAS, the Corporation has been created, reconstituted and continued pursuant to the New York State Environmental Facilities Corporation Act, as amended, (the "Act") being Chapter 744 of the Laws of 1970, as amended, and constituting Title 12 of Article 5 of the Public Authorities Law and Chapter 43-a of the Consolidated Laws of the State of New York and constitutes a public benefit corporation under the laws of the State of New York, being a body corporate and politic with full and lawful power and authority to provide financial assistance from the Fund, and 245 August 22, 1995 WHEREAS, the Act authorizes the establishment of a program for short-term financial assistance for the planning of eligible projects in addition to its program for long-term financial assistance for planning, development and construction of eligible projects, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee and by the Tompkins County Board of Representatives as follows: 1. The filing of an application for SRF assistance in the form required by the Corporation in conformity with the SRF Act is hereby authorized, including all understandings and assurances contained in said application. 2. The County Administrator or designee, is directed and authorized as the official representative(s) of the Municipal Applicant to execute and deliver an application for SRF assistance, to execute and deliver the Project Financing Agreement and any other documents necessary to receive financial assistance from the Fund for the Project described, to act in connection with the Project and to provide such additional information as may be required and to make such agreements on behalf of the Municipal Applicant as may be required: 3. The official(s) designated above is/are authorized to make application for financial assistance under the following SRF Program for either short-term or long-term or both. 4. One (1) certified copy of the Resolution shall be prepared and sent to the New York State of Environmental Facilities Corporation, 50 Wolf Road, Albany, New York 12205-2603. 5. This Resolution shall take effect immediately. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 186 - A RESOLUTION AUTHORIZING THE FINANCE DIRECTOR OF THE COUNTY OF TOMPKINS, NEW YORK, TO EXECUTE A PROJECT FINANCING AND LOAN AGREEMENT AND ANY OTHER AGREEMENTS, OR AMENDMENTS THERETO, AND ANY INSTRUMENTS IN THE EFFECTUATION THEREOF IN CONNECTION WITH THE PROPOSED ISSUANCE OF SERIAL BONDS OR NOTES OF SAID COUNTY TO BE ISSUED TO THE NEW YORK STATE ENVIRONMENTAL FACILITIES CORPORATION FOR THE PURPOSE OF FINANCING CERTAIN COSTS OF THE CLOSURE OF THE HILLVIEW ROAD LANDFILL IN SAID COUNTY, AND DELEGATING TO THE FINANCE DIRECTOR THE POWER TO PRESCRIBE THE TERMS, FORM AND CONTENTS OF AND TO SELL SUCH SERIAL BONDS OR NOTES MOVED by Mr. Lerner, seconded by Mr. Proto. Ms. Kiefer asked if the County is selling the bonds to the Environmental Facilities Corporation (EFC) or if EFC is selling bonds on our behalf. Mr. Squires said EFC is issuing the bonds. Mr. Squires said this resolution provides the legal authorization so that the County bonds itself to EFC when the bonds are sold. Bond Anticipation Notes have already been issued, but the County needs to give EFC joint authority on our behalf. Ms. Kiefer asked if the word "to" in the title could be changed to "by" based on the Finance Director's comments. Mr. Squires said he understands Ms. Kiefer's concern, but said this is the language used to get the authorization to participate in the pool financing. A roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Board of Representatives of the County of Tompkins, New York, has heretofore, pursuant to a bond resolution dated August 11, 1992, authorized the issuance $4,500,000 serial bonds of said County to pay the cost of the closure of the Tompkins County Landfill at Hillview Road (Phase II), except for the composting area and the leachate project, and the issuance of $750,000 246 August 22, 1995 serial bonds to pay the cost of the realignment and reconstruction of the East Hill Plaza Roadway in and for said County, and WHEREAS, a proposal has been submitted to said County by the New York State Depai tment of Environmental Conservation ("DEC") and the New York State Environmental Facilities Corporation ("EFC") to finance or refinance, pursuant to the Local Finance Law, all or a portion of the cost of said specific objects or purposes, and WHEREAS, it is now desired to authorize the Finance Director of said County to analyze said financing proposal and if, based upon said analysis, he believes that it is in the best interest of the County of Tompkins to so finance or refinance such specific objects of purposes, or a portion thereof, through the issuance of serial bonds and/or notes to be sold to EFC, to execute a project financing and loan agreement and any other agreements on behalf of said County with DEC and/or EFC, including amendments thereto, and including any instruments (or amendments thereto) in the effectuation thereof, and to sell such serial bonds and/or notes to EFC, in order to effect the intent of the aforesaid project financing and loan agreement and in order to, in any other way, facilitate such financing or refinancing of all or a portion of said specific object or purpose, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, by the Board of Representatives of the County of Tompkins as follows: Section 1. The Finance Director the County of Tompkins, New York, is hereby authorized, on behalf of said County, to execute a project financing and loan agreement, and any other agreements with DEC and/or EFC, including amendments thereto, and including any instruments (or amendments thereto) in the effectuation thereof, in order to effect the intent of this resolution; that being to authorize the financing or refinancing of the specific objects or purposes described in the preambles hereof, or a portion thereof, by a serial bond issue and/or note issue of said County to be sold to EFC. Section 2. Subject to the provisions of the Local Finance Law, the power to sell all or any portion of the serial bonds described in the preambles hereof to the EFC is hereby delegated to the Finance Director, the chief fiscal officer of said County. Such bonds shall be executed in the name of said County by the manual signature of the Finance Director and its corporate seal, or a facsimile thereof, shall be impressed or imprinted thereon and may be attested by the manual signature of the County Clerk. Such bonds contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Finance Director shall determine. Such bonds shall otherwise be of such terms, form and contents and shall be sold by the Finance Director in such manner as may be prescribed by him consistent with the provisions of the Local Finance Law. Section 3. Without limiting the generality of the foregoing delegations of power, the power to sell such bonds to EFC shall include the power to provide the description of the bonds, the date of issue of the bonds, the denominations and numbers of the bonds, the dates for the payment of the principal of and interest on the bonds, including the number of maturities and the amounts thereof, the provisions for redemption prior to maturity, if any, the designation of the fiscal agent, the designation of a place or places of payment of principal and interest on the bonds, and the text of the bonds. Section 4. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Section 5. The power to issue and sell notes to the New York State Environmental Facilities Corporation pursuant to Section 169.00 of the Local Finance Law is hereby delegated to the Finance Director. Such notes shall be of such terms, form and contents as may be prescribed by said Finance Director consistent with the provisions of the Local Finance Law. Section 6. The intent of this resolution is to give the Finance Director sufficient authority to execute those agreements and instruments or to do any similar acts necessary to effect the issuance of the aforesaid serial bonds or notes to EFC without resorting to further action by this Board of Representatives. Section 7. This resolution shall take effect immediately. 247 SEQR ACTION: TYPE II -15 August 22, 1995 Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, said the committee met last Monday and most of the committee's business is reflected on the agenda. She said the committee discussed the Sales Tax Agreement with the City of Ithaca with Mr. Cafferillo of the City. More discussions will follow and a new agreement will be forthcoming. The committee also discussed employee evaluations and health benefits which will continue. The committee approved a resolution that requires committee action only concerning a foreclosure policy. The next committee meeting is August 28 and the budget review meeting is September 18. She reviewed current vacancies on advisory boards and announced that no town has approved the proposal for mailing the Annual Solid Waste Fee with the property tax bill. RESOLUTION NO. 187 - ADOPTION OF REVISED ADMINISTRATIVE POLICY 01-26 - ADVISORY COMMITTEES AND BOARDS MOVED by Mrs. Livesay, seconded by Mrs. Schuler. It was MOVED by Mr. Lerner, seconded by Ms. Mink, to replace the wording in the policy "be residents of ' with "live or work in". It was noted that there is one law that states advisory board members must be county residents and another law that mandates certain positions serve on advisory boards, however, some employees serving in those positions live out of the county. Mr. Meskill thinks exceptions should be possible in certain circumstances where the employee is employed in or by Tompkins County. He noted Ms. Kiefer's amended version of the policy which was on each member's desk. Ms. Kiefer noted previous concerns of Board members for vacancies, and thinks this matter, too, should be addressed in any revision of this policy. Following discussion, Mr. Wood, Assistant County Attorney, stated it is his opinion that the Board does not have the authority to appoint residents out of county. Mr. Lerner withdrew his motion following the attorney's opinion, but said he would like to see a copy of the law. Ms. Kiefer recommended that this issue be brought to the attention of the State legislators at the October meeting. Mr. Todd recommended the Board approve the resolution as presented to the Board with the understanding that the concerns raised be referred to committee. A voice vote resulted as follows on the original resolution: Ayes - 14, Noes - 1 (Representative Lerner). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following revised Administrative Policy is hereby adopted: 01-26 Advisory Committees and Board SEQR ACTION: TYPE 11-15 RESOLUTION NO. 188 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 4 OF 1995 - AUTHORIZING COLLECTION OF DELINQUENT TAXES IN TOMPKINS COUNTY PURSUANT TO ARTICLE 11 OF THE REAL PROPERTY TAX LAW MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, September 5, 1995 at 5:30 o'clock in the evening thereof on proposed Local Law No. 4 of 1995 - Authorizing Collection of Delinquent Taxes in Tompkins 248 August 22, 1995 County Pursuant to Article II of the Real Property Tax Law. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE 11-15 RESOLUTION NO. 189 - DISSOLUTION OF THE TASK FORCE TO EXAMINE FINANCIAL SHORTFALL IN THE DIVISION OF MOTOR VEHICLES MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote. Mrs. Livesay thanked all the volunteers who participated. WHEREAS, the Motor Vehicle Task Force was created pursuant to Resolution No. 304 of December 1994 to examine the circumstances of the financial shortfall at the Tompkins County Division of Motor Vehicles and make a recommendation about the changes in operation or funding or both that would correct this shortfall, and WHEREAS, a report was issued by such Task Group dated June 7, 1995, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Motor Vehicle Task Force be and hereby is dissolved, RESOLVED, further, That the Board of Representatives extends its appreciation to all members of the Task Force for their many hours of work on behalf of Tompkins County and its residents. SEQR ACTION: TYPE II -15 RESOLUTION NO. 190 - AUTHORIZATION TO ENTER DRUG AND ALCOHOL TESTING CONSORTIUM MOVED by Mrs. Livesay, seconded by Mr. Evans. Mr. Lerner and Mr. Joseph feel the resolution is in violation of the Bill of Rights. Mr. Totman said he feels this is a universal effort to work together with the towns. Mr. Todd said he agrees with Mr. Lerner and Mr. Joseph, however, he said he will vote in favor of the resolution because it applies to commercial drivers. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Joseph and Lerner). RESOLUTION ADOPTED. WHEREAS, Tompkins County, the City of Ithaca, and the towns and villages of Tompkins County are required under the Omnibus Employee Testing Act of 1991 to implement drug and alcohol testing for employees who hold commercial drivers licenses by January 1, 1996, and WHEREAS, entering a consortium made up of the County, the City of Ithaca, and the towns and villages of Tompkins County is an efficient and cost effective method of complying with this law, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That Tompkins County agrees to enter the consortium with the City of Ithaca and the towns and villages of Tompkins County for the purposes of choosing a third party administrator to manage the drug and alcohol testing program and of sharing the costs associated with this testing, RESOLVED, further, That this agreement to participate in the drug and alcohol testing consortium is effective immediately and through December 31, 1996. SEQR ACTION: TYPE II -15 249 August 22, 1995 RESOLUTION NO. 191 - AMENDMENT TO RESOLUTION NO. 117 OF 1995 - TARGETING CERTAIN POSITIONS FOR THE EARLY RETIREMENT INCENTIVE PROGRAM MOVED by Mrs. Livesay, seconded by Mr. Todd. A voice vote resulted as follows: Ayes — 12, Noes - 3 (Representatives Joseph, Meskill, and Totman). RESOLUTION ADOPTED. WHEREAS, this Board wishes to include two additional positions among those targeted for the Early Retirement Incentive Program, now therefore be it RESOLVED, on recommendation of the Solid Waste, Facilities and Operations, and Governmental Affairs Committees, That Resolution No. 117 of 1995 is hereby amended to include the following additional positions among those approved for inclusion in the Early Retirement Incentive Program: One (1) position of Heavy Equipment Operator, Solid Waste Division, Public Works Department One (1) position of Account Clerk Typist, Public Works Administration. SEQR ACTION: TYPE II -15 Report and Appointments from the Public Safety Committee Mr. Meskill, Chairman, said the committee met August 10. The committee continued to discuss the proposed Criminal Justice Coordinator position. The committee also received an update on the Local Emergency Release Commission and a report from the Fiscal Coordinator at the Sheriff's Department. He said the Sheriff and Undersheriff will be presenting a proposal to replace the boat at virtually no cost to the County. Appointment It was MOVED by Mr. Meskill, seconded by Mr. Lane, and unanimously adopted by voice vote, to appoint Steven Spardella to the Local Emergency Planning Committee as a Tompkins Community Hospital representative. Report and Presentation of Resolution(s) from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, said the committee has not met since the last Board meeting. The committee will meet September 13 to review budgets. RESOLUTION NO. 192 - AUTHORIZATION TO CONTRACT WITH JAMEX, INC., REGARDING SMALL CITIES ECONOMIC DEVELOPMENT LOAN MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, Tompkins County received a grant from the US Department of Housing and Urban Development for $270,000 for a low-interest loan to assist JAMEX, Inc., expand their operations in Tompkins County, and WHEREAS, the County and JAMEX have negotiated a mutually beneficial contract which provides the County with due security for the loan, and calls for repayment over a term of seven years after the loan of funds, and WHEREAS, the HUD funds have been approved and are available for this purpose, now therefore be it 250 August 22, 1995 RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That Tompkins County be authorized to enter into a Loan and Development Agreement with JAMEX for $250,000, which will be repaid over seven years, RESOLVED, further, That said funds will be loaned to JAMEX by January, 1997, and repaid over seven years from that date, RESOLVED, further, That the County Finance Director be authorized to make drawdowns and payments to JAMEX from Account CD8684 (Small Cities Grant), RESOLVED, further, That the County Administrator or his designee be authorized to sign the contract on behalf of the County. SEQR ACTION: TYPE I1-15 Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, said the committee met just before the Board meeting to discuss the Library Facade. He said the bids for the project came in over budget and were rejected. The committee will continue to work on preventing deterioration of the envelope of the building. RESOLUTION NO. 193 - INCREASE IN HOURS PUBLIC WORKS ADMINISTRATOR - PUBLIC WORKS MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote. WHEREAS, an Account Clerk/Typist position will become vacant under the Early Retirement Incentive Program, and WHEREAS, the Public Works Depai tient will not be filling the vacancy at this time and will instead increase the workload of the Public Works Administrator position, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the position of Public Works Administrator (16/645), labor grade P(16), competitive class be increased from 35.0 hours per week to 40.0 hours per week effective September 1, 1995. SEQR ACTION: TYPE II -15 RESOLUTION NO. 194 - AUTHORIZING CONTRACT FOR ADMINISTRATIVE SYSTEMS SOFTWARE- COMPUTER MODERNIZATION PROGRAM MOVED by Mr. Winch, seconded by Mr. Evans. Ms. Blanchard said she will oppose the resolution because the source of the funds to service the debt is the payments to the County from the airlines. It is her feeling that, based on the contract with the airlines, these payments are to be used for centrally distributed services that benefit the airline operations. The computer project does not appear to fit into this category. Discussion opposing Ms. Blanchard's position focused on the fundibility of the payments, ie., once money is turned over to the county, it can be used for anything. The question was called by Ms. Mink. The motion to call the question lost by voice vote. Following further discussion, a roll call vote on the resolution resulted as follows: Ayes - 10 (Representatives Joseph, Kiefer, Lane, Lerner, Livesay, Meskill, Mink, Todd, Winch, and Stein); Noes - 5 (Representatives Blanchard, Evans, Proto, Schuler, and Totman). RESOLUTION ADOPTED. WHEREAS, the 1995 the Capital Program provides funding for Computer Modernization, and WHEREAS, an important component of this project is the replacement of the core financial applications with an integrated financial management software, and 251 August 22, 1995 WHEREAS, an RFP was issued for core financial application software and services on April 19th, resulting in the receipt of five proposals, and WHEREAS, an evaluation team composed of county staff from nine departments was formed to review the proposals and interview the vendors, and WHEREAS upon the conclusion of the proposal review and vendor interviews, the evaluation team has recommended that the proposal submitted by Pentamation Enterprises Inc. of Bethlehem, Pennsylvania is the most cost effective, flexible and appropriate solution for the modernization of the organization's accounting, budgeting, purchasing, payroll, and human resources applications, now therefore be it RESOLVED, on the recommendation of the Facilities and Operations Committee, That the County Administrator be authorized to contract with Pentamation Enterprises Inc., in an amount not to exceed $205,000, and that funds are available in Project Account HF1680 to provide for such services. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, said the committee met August 9. She said an Airport field trip will be held September 6 at the Crash/Fire/Rescue Building. She stated the committee received responses to the bridge survey distributed to all New York State counties and summaries of the survey will be made available to Board members. She announced the New York Energy Authority will be in town on Friday to talk about the Hybrid bus. The budget review meeting will be September 20. RESOLUTION NO. 195 - AUTHORIZING SUPPLEMENTARY AGREEMENT WITH C&S ENGINEERS, INC., FOR CONSULTING SERVICES IN CONNECTION WITH THE PRODUCTION OF A BEST MANAGEMENT PRACTICES (BMP) PLAN AND NEGOTIATIONS OF CONDITIONS CONTAINED IN A NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION (NYSDEC) STATE POLLUTANT DISCHARGE ELIMINATION SYSTEM (SPDES) DRAFT PERMIT - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Winch. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, under a previous supplementary agreement to the design contract for the aircraft parking ramp, approved by the Board of Representatives on May 18, 1993, C&S Engineers provided services in connection with the application process for a mandated SPDES permit, and WHEREAS, NYSDEC responded to said application on February 14, 1995, with a draft permit containing effluent limitations and proposed monitoring requirements which are believed to be overly burdensome and, in part, unnecessary, and WHEREAS, one of the conditions specified in the draft permit requires the development of a BMP plan to minimize the potential of contaminants entering the receiving water body, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That a supplementary agreement in the amount not to exceed $15,966 with C&S Engineers to provide assistance in negotiations with NYSDEC and in formulating a BMP plan, be and hereby is approved and that the County Administrator be authorized to execute said supplementary agreement, subject to approval by the Federal Aviation Administration (FAA) and New York State Depai liuent of Transportation (NYSDOT), and that the funding sources shall be as follows: FAA Share (90.0%) Account No. 5610.4592 $14,370 252 August 22, 1995 NYSDOT Share ( 5.0%) Account No. 5610.3592 798 PFCs ( 5.0%) Account No. 5610.5031 798 Total Account No. 5610.9239 $15,966 RESOLVED, further, That the Finance Director be authorized to borrow monies until reimbursement is received from the FAA, NYSDOT, and Passenger Facility Charges (PFCs). SEQR ACTION: TYPE II -18 RESOLUTION NO. 196 - ESTABLISHING OFFICE SPACE RENT FOR THE ITHACA- TOMPKINS COUNTY TRANSPORTATION COUNCIL MOVED by Ms. Blanchard, seconded by Mrs. Schuler, and unanimously adopted by voice vote. Ms. Kiefer requested a copy of the Buildings and Grounds Report. WHEREAS, through formal agreement with the State of New York, Tompkins County serves as the Host Agency for the Ithaca -Tompkins County Transportation Council, the Metropolitan Planning Organization for the Ithaca -Tompkins County Metropolitan Area, and WHEREAS, the Ithaca -Tompkins County Transportation Council planning area jurisdiction is defined as being concurrent with the boundary of Tompkins County, and WHEREAS, by having the Ithaca -Tompkins County Transportation Council staff housed within County buildings, the residents of Tompkins County benefit through the sharing of resources and coordination for County planning and development review activities, and WHEREAS, Tompkins County regularly contracts with a certified public accounting firm familiar and experienced with the requirements of Office of Management and Budget Circular A-87 and 48 CFR Part 31 (Federal Acquisition Regulations) to conduct the Buildings and Grounds Report which determines an accepted cost value for office space in County Buildings, now therefore be it RESOLVED, on recommendation of the Transportation Services and Budget and Fiscal Policy Committees, That the amount for office space rent attributable to the Ithaca -Tompkins County Transportation Council shall be based on the occupancy cost data contained in the most recently completed Buildings and Grounds Report prepared by the County's consultant, RESOLVED, further, That the County agrees to contribute office space rent, as determined in the most recently completed Buildings and Grounds Report, as the local match to federal grant dollars the County receives on behalf of the Ithaca -Tompkins County Transportation Council. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, said the committee met August 10 and just before the Board meeting. The committee discussed the Ithaca Waste Water Treatment Plant and will hold a meeting with the appropriate County officials to discuss the subject further. Most of the committee's business is reflected on the agenda. The budget review meeting will be September 6 and September 14 if needed. RESOLUTION NO. 197 - AUTHORIZING CHANGE IN ENVIRONMENTAL HEALTH FEES - 1996 MOVED by Mr. Evans, seconded by Mr. Proto. Ms. Kiefer explained her opposition and said no one was at the committee meeting to answer questions and requested it be postponed. Mr. Evans said Mr. Andersson, Senior Public Health Engineer, will be at the September 14 committee meeting. It was MOVED by Mr. Winch, seconded by Mr. Totman, and unanimously adopted by voice vote, to refer the resolution to committee. 253 August 22, 1995 RESOLUTION NO. 198 - CREATION OF NURSE PRACTITIONER POSITION - MENTAL HEALTH MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, there has been an increase in the amount of time our psychiatrists have been devoting to routine procedures such as renewing prescriptions and initial and follow-up physical examinations, and WHEREAS, the creation of a Nurse Practitioner position would eliminate the need to increase the more expensive physician staffing, WHEREAS, the Nurse Practitioner's position would be providing direct medical services which would cause an increase in fee producing units of service, therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That one (1) position of Nurse Practitioner, (18/712), labor grade R(18), competitive class be created effective August 21, 1995. SEQR ACTION: TYPE II -15 Report, Presentation of Resolution(s) and Appointments from the Economic Development Committee Ms. Mink, Chair, said the committee met this morning and continue planning for the economic development strategy agenda. The committee reviewed the Convention and Visitor's Bureau plans for next year at tracking the money spent. RESOLUTION NO. 199 - APPROVAL OF DEVELOPMENT GRANT REQUESTS FOR 1995 MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. Ms. Mink said there are two pilot projects in the works: 1) wine making and testing; and 2) Old House Fair. WHEREAS, Tompkins County has a tourism development grant program to help tourism -related organizations to assist in projects which enhance tourism in Tompkins County, and WHEREAS, the Grant Review Committee, a subcommittee of the Advisory Board on Tourism Development (ABTD), has reviewed all of the grant proposals submitted for this grant round and has made recommendations regarding the 1995, round no. two grant program, and WHEREAS, the ABTD has approved the following recommendations, now therefore be it RESOLVED, on recommendation of the Economic Development Committee, That the following grants be approved, and contracts authorized with the following organizations: 1. Hangar Theater $2,500.00 (Angels in America, Part 1) 2. Historic Ithaca $ 250.00 (Old House Fair) 3. Ithaca Performing Arts Center $2,500.00 (Big Band Dance with Glenn Miller) 4. Music's Recreation $ 500.00 (Casual Classics Concert Series) 5. Sciencenter $5,000.00 (Phase III Architectural Plan) RESOLVED, further, That all funds for these grants will be paid through the Room Occupancy Tax funds, in account A6475.4491 (sub -contracts). 254 SEQR ACTION: TYPE II -15 August 22, 1995 Appointment It was MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote, to appoint the following people to the Advisory Board on Tourism Development with terms expiring December 31, 1996: Margaret Hobbie - Arts, Cultural, etc. representative James E. Hisle - Cornell University representative Maria Morrison - At -large representative Kenneth Best - Innkeeper representative Report, Presentation of Resolution(s), and Appointments from the Solid Waste Committee Mr. Todd, Chairman, said the committee met August 16 and had a very lengthy agenda. The committee received the comparison of curbside pick up versus drop-off centers. Following recent findings with the Annual Solid Waste Fee Fairness Report, the committee asked staff to re-examine the numbers. The Annual Solid Waste Fee will be lower in the future as a result of State grants such as the $2 Million grant for the Recycling and Solid Waste Center and the 2.6 percent bonding possibilities on the $4.1 Million reported by the Finance Director. The budget review meeting will be September 7. RESOLUTION NO. 200 - AWARD OF BID - CURBSIDE RECYCLING - SOLID WASTE MOVED by Mr. Todd, seconded by Mr. Winch, and unanimously adopted by voice vote. WHEREAS, the Department of Finance has duly advertised for bids for the curbside collection of recyclables, and WHEREAS, three (3) bids were received and publicly opened and read on August 2, 1995, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the bid for curbside collection of recyclables be awarded to Superior Disposal of Newfield, New York, being the lowest responsible bidder with a base bid of $10.32 per unit, RESOLVED, further, That the bid be awarded for a term of three (3) years, with services commencing on or about September 18, 1995, renewable by mutual consent for up to two (2) additional three-year extensions, RESOLVED, further, That the Solid Waste Division be authorized to implement this bid on behalf of the County, RESOLVED, further, That the County Administrator be authorized to execute a contract to implement this bid. SEQR ACTION: TYPE II -15 Appointments It was MOVED by Mr. Todd, seconded by Mr. Meskill, and unanimously adopted by voice vote, to appoint Beverly Livesay as the County Representative to the Hillview Road Landfill Citizens Advisory Committee for a term that expires December 31, 1997 and to appoint Dooley Kiefer as the County Representative to the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility for a term that expires December 31, 1997. Report from the Charter Review Committee 255 August 22, 1995 Mr. Lane, Chairman, said the committee met today and continue to discuss the surveys. The next meeting is tomorrow at 3:00 p.m. Report from the Electronic Future Committee Mr. Evans, Chairman, said the committee continues to make progress and the next meeting is scheduled for September 28 at 2:00 p.m. Report from the Human Services Space Planning Committee Ms. Mink, Chair, said she did not have a report. The next committee meeting is August 25. Mr. Proto asked when the Board would receive a report on site selection. Ms. Mink said at the end of September. Mr. Proto also asked about the status on parking. Ms. Mink said meetings have been held with the City and will be developing a contract. She also said the committee expects at their next meeting to hear figures on the Biggs site. Report from the Leadership Council Ms. Mink, Chair, said she did not have a report. Report from the Rural Affairs Committee Mr. Proto, Chairman, said the committee will meet this Thursday at Cooperative Extension with the Municipal Officials Association. He briefly reported about the Agricultural District No. 1 review. He also noted the cost study was completed by the Agricultural and Farmland Protection Board and will be available this Thursday. Ms. Kiefer requested a copy of the report. Mr. Proto said he would make it available to all Board members. Report from the Public Information Committee Mr. Joseph, Co-chair, said the committee met this afternoon and was asked to seek advice and guidance from the Board. He noted the budget for public information is $40,000 and is contracted with Cooperative Extension. Cooperative Extension has agreed to turn public information over to the County, however, that would result in an increase of $40,000 for the budget. Mr. Stein said he would allow ten minutes for discussion. Mrs. Livesay felt it was difficult to make a decision without more information such as the effectiveness of the County News. Earlier the Board had approved a workplan for the Committee, but there is not enough staff to carry it out; now we should either provide sufficient funding or change the workplan. Mr. Meskill agreed with Mrs. Livesay. Ms. Mink said she was in favor of increasing the budget. Mr. Proto said the print media is important to outlining areas without cable. Ms. Blanchard said it would be helpful to see what services the committee would like to deliver. Mr. Proto reminded the Board that Mr. Brodhead had recommended that one to two percent of the budget should be spent on public information. Mr. Joseph thanked the Board for their comments and said he would report to the committee. Individual Member Resolution RESOLUTION NO. 201 - AMENDMENT TO RESOLUTION NO. 176 OF 1995 - ACCEPTING THE REPORT OF THE SOLID WASTE ANNUAL FEE FAIRNESS COMMITTEE 256 August 22, 1995 MOVED by Mr. Lerner, seconded by Mr. Joseph. Mr. Lerner briefly explained his reason for bringing forth the following resolution. It was MOVED by Mr. Lane, seconded by Mr. Meskill, to change 11 percent to 18 percent. Mr. Todd said he believes the residential fee will go down and said this should be a fee for service. Following discussion, a voice vote resulted as follows on the amendment: Ayes - 12; Noes - 3 (Representatives Joseph, Lerner, and Mink). AMENDMENT ADOPTED. Following further discussion, a voice vote resulted as follows on the resolution as amended: Ayes - 11; Noes - 4 (Representatives Joseph, Lerner, Mink, and Schuler). RESOLUTION ADOPTED AS AMENDED. WHEREAS, it is unclear how best to assess the fairness of the annual solid waste fee for businesses, now therefore be it RESOLVED, That Resolution No. 176 of 1995, is hereby amended to state that the reduction on the proportional share of the fee for commercial and "all other" payers shall be 18 percent (18%) for 1996, rather than 22 percent (22%), RESOLVED, further, That research shall continue on any further fairness improvements for the 1997 fee, including any further reductions for commercial and "all other" payers. SEQR ACTION: TYPE II -15 Unfinished Business RESOLUTION NO. 182 - AUTHORIZATION TO EXECUTE MUNICIPAL AGREEMENT BETWEEN THE COUNTY OF TOMPKINS AND THE NINE TOWNS AND CITY OF ITHACA - ANNUAL SOLID WASTE FEE (Resolution Tabled) MOVED by Mrs. Livesay, seconded by Mr. Joseph. It was MOVED by Mr. Lane, seconded by Mr. Joseph, to TABLE the resolution. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Totman). MOTION CARRIED. Adj ournment On motion, the meeting adjourned at 9:16 p.m. 257 September 5, 1995 Regular Meeting Public Hearing - Local Law No. 4 of 1995 - Authorizing the Collection of Delinquent Taxes in Tompkins County Pursuant to Article 11 of the Real Property Tax Law Chairman Stein called the public hearing to order at 5:30 p.m. concerning Local Law No. 4 of 1995 - Authorizing the Collection of Delinquent Taxes in Tompkins County Pursuant to Article 11 of the Real Property Tax Law. Chairman Stein asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:31 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Approval of Minutes — August 22, 1995 It was MOVED by Mr. Todd, seconded by Mrs. Schuler, to approve the minutes of August 22, 1995. Ms. Kiefer stated Board members have not had an opportunity to review possible changes to the minutes and asked that the minutes be postponed to the end of this meeting or to the next Board meeting. It was the consensus of the Board that action on the minutes be postponed to the next Board meeting. Privilege of the Floor by the Public Jill Brantley, 613 Utica Street, spoke concerning tourism and distributed a resolution endorsed by the Sociologists' Lesbian and Gay Caucus entitled Alternative Resolution Regarding ASA Site Selection. The resolution states that ASA (American Sociological Association) reaffirms its policy of August 1994, to hold its meetings only in cities where its members are afforded legal protection from discrimination on the basis of age, gender, marital status, national origin, physical ability, race, religion, or sexual orientation. She stated because of Local Law No. 6 of 1991 - Tompkins County Fair Practice, Tompkins County is a preferred site for meetings to be held, and she encouraged Tompkins County to draw in professional organizations concerned with their members' civil rights to hold their meetings or conferences in Tompkins County. Ms. Brantley also spoke concerning Wal-Mart. She said she feels Tompkins County is an involved agency and feels there are certain actions involved agencies should take. Ms. Brantley asked if Thorntree Hill Associates renewed its option on August 31 for $5,000. Mr. Theisen, County Attorney, responded yes. Privilege of the Floor by Board Members Mr. Evans, Chairman, Special Committee on Wal-Mart, stated once the City makes a final decision on the Environmental Impact Statement, the County and the public has thirty days to review it and comment. He stated the Planning Department will conduct a technical review of the areas that were commented on before to see if the County's concerns have been met. Chairman Stein welcomed Representative Winch back to the Board. (Due to a change in positions at his place of employment, and to meet New York State Retirement requirements, Mr. Winch 258 September 5, 1995 had to resign from the Board temporarily. The Towns of Newfield and Enfield held a joint meeting on September 1 and unanimously voted to appoint him to fill the seat on the Board he vacated.) Mr. Winch, District No. 8 Representative, thanked Jean Owens, Town of Enfield Supervisor; and Raymond Maki, Town of Newfield Supervisor, for convening a special joint town board meeting for the purpose of filling the vacancy on the Board of Representatives. Mr. Winch also thanked Chairman Stein and others involved for their assistance in this process. Mr. Proto, District No. 7 Representative, reported the Brooktondale Bicentennial Parade was held on September 2 and went very well. He thanked Representative Schuler for attending. Mr. Meskill, District No. 15 Representative, made a comment in relation to a special request in the Budget for a Criminal Justice Coordinator. Mr. Meskill gave assurance to Board members and staff that he has no intention of applying for the position. He stated he supports the position because he thinks it will serve the County's needs in the criminal justice system. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Amendment to Resolution No. 172 - Authorizing Cooperation Agreement with Better Housing for Tompkins County Relative to Administration of Dryden Small Cities Project Authorization to Contract with the Village of Groton for Circuit Rider Services Audit of Final Payment - Kline Boulevard - LRS Excavating, Inc. Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the following resolution: Authorization to Execute Generic Contracts - Public Works Withdrawal of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the following resolution with final committee action being affirmed: CA044-95 - Authorization to Contract with the Village of Groton for Circuit Rider Services Chairman's Report and Appointments Chairman Stein reappointed Representative Winch to the same committees he served on prior to his resignation from the Board. Chairman Stein established the Special GIS (Geographic Information System) Committee. Mr. Stein stated there is a Capital Budget item, and the County is in the process of building a GIS system within in the County which has a high cost. This Committee will complete the building of this system and will prepare an implementation program within the County for GIS. He made the following appointments to this Committee: 259 September 5, 1995 Voting Members Charles Evans, Chairman Eric Lerner Nancy Schuler Non -Voting Members William Mobbs, Commissioner of Public Works Scott Heyman, County Administrator Alice Cole, Director of Public Health James Hanson, Planning Commissioner Dean Eckstrom, Director of Data Processing Aurora Valenti, County Clerk Don Franklin, Director of Assessment (per letter Ed Hughes appointed as designee to this seat) Report from the County Administrator Mr. Heyman, County Administrator, commented on his recommendations to the 1996 County Budget. He stated when he recommended against a funding item, he could only be brief. He stated he will be attending committee meetings to explain his reasons more thoroughly. Report from the County Attorney Mr. Theisen updated the Board on the status of the pending litigation against DSS and the County. He stated he distributed a memo today regarding the Biggs A Federal cases which in summary said that on August 24 the Judge issued a decision dismissing the cases against all of the individuals, including current and former Board members, and current and former staff of the County. He stated the case is now down to the allegations against the County on only the ADA (Americans with Disabilities) cases. Mr. Theisen stated that notices with this information will be mailed to all individuals named in the suit. Mr. Lane requested a copy of the Judge's dismissal. Mr. Theisen stated he will provide one once it is received. Report from the Finance Director Mr. Squires updated the Board on tax foreclosure proceedings. He stated $100,000 was remitted since last week, which liquidated six parcels. There are currently 28 parcels scheduled for foreclosure. He said 1995 is the first year the Article 11 procedures will take place and approximately 3,000 letters have been mailed to parcel owners who have not paid 1995 town and County taxes. This letter advises the public that there are unpaid taxes on their property and notifies them property with unpaid taxes will be advertised in the newspaper. He stated this generates a great deal of activity. Mr. Squires stated the County's bond rating was reaffirmed at AA, and distributed a copy of the County's bond rating which outlined positive qualities of the County's fiscal management. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported budget season is underway and BRAC (Budget Reorganization Advisory Committee) meetings have begun. He encouraged everyone to attend as many of those meetings as possible. Mr. Lerner announced Mary Call has resigned from the Advisory Committee, and expressed his appreciation for her contributions to the Committee. Mr. Lerner stated the Budget and Fiscal Policy Committee met today and worked on guidelines for budget recommendations. He said 260 September 5, 1995 there are a lot of new forms and overall some real improvements. He encouraged everyone to review and comment on the format of the 1996 budget. Mr. Lerner also announced the September 12 meeting has been cancelled. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met one time since the last Board meeting for the purpose of developing evaluations for County employees. The next meeting will be September 11 at 3 p.m. She stated the Committee will be meeting September 18 at 2 p.m. to review budgets. RESOLUTION NO. 202 - ADOPTION OF LOCAL LAW NO. 4 OF 1995 - AUTHORIZING PROPERTY TAX LAW MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That said proposed Local Law No. 4 - Authorizing Collection of Delinquent Taxes in Tompkins County Pursuant to Article II of the Real Property Tax Law be and hereby is adopted, RESOLVED, further, That the Clerk of the Board shall publish in the official newspaper of the County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk, and three (3) certified copies in the office of the Secretary of State. SEQR ACTION: TYPE II -15 Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee will meet September 7 to review budgets. The next regular Committee meeting will be September 14 at 2 p.m. Report and Presentation of Resolution(s) from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee met on August 30 to discuss strategic planning for the Tompkins County Library, and the Committee endorsed the concept of the Library Feasibility Study which would address the question of what physical facilities would be needed to meet the information needs of the County in the next twenty years. That recommendation was passed on to the Capital Program Committee and the Facilities and Operations Committee. The next Committee meeting will be September 13 at 8:30 a.m. The Committee will be reviewing budgets at this meeting. Mrs. Schuler said she has received a copy of the Building Greenways for Tompkins County - An Action Plan, and announced a guided tour of the Dryden Trails will be held on September 16 at 11 a.m. RESOLUTION NO. 203 AMENDMENT TO RESOLUTION NO. 172 OF 1995 - AUTHORIZING COOPERATION AGREEMENT WITH BETTER HOUSING FOR TOMPKINS COUNTY RELATIVE TO ADMINISTRATION OF DRYDEN SMALL CITIES PROJECT MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote. 261 September 5, 1995 WHEREAS, the Town of Dryden has received a 1995 Small Cities grant for $315,000 for housing rehabilitation from the US Department of Housing and Urban Development, and WHEREAS, on July 12, 1995, the Planning, Community Development and Education Committee approved Resolution No. 172 of 1995 - Authorizing Cooperation Agreement with Better Housing for Tompkins County Relative to Administration of Dryden Small Cities Project, in the amount of $35,000, and WHEREAS, the cost of administrative services will actually be $44,500, and WHEREAS, the Board of Representatives has approved a budget including $44,500, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, that Resolution No. 172 be amended to authorize a contract with Better Housing of Tompkins County for an amount not to exceed $44,500. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, said he did not have a report. He announced the committee will meet September 11 and 12 to review budgets. RESOLUTION NO. 204 - AUDIT OF FINAL PAYMENT - KLINE BOULEVARD LRS EXCAVATING, INC. MOVED by Mr. Winch, seconded by Ms. Mink, and unanimously adopted by voice vote. Mr. Winch said this has been reviewed by staff and the payment of liens have been received. RESOLVED, on recommendation of the Facilities and Operations Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount LRS Excavating, Inc. 5 (Final) HT5613.9239 $28,544.90 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HT5613.9239. SEQR ACTION: TYPE I1-15 Report from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee has not met since the last Board meeting. The next meeting will be tomorrow at the Crash, Fire, Rescue Building, and the Committee will be taking a tour of the Airport. All Board members are welcome to attend. Ms. Blanchard gave a brief report on cuts in transportation funding at the federal level. The Committee will meet on September 20 to review budgets. Report from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The Committee will meet September 6 from 9:30 - 2 p.m. to complete its budget work. Mr. Evans announced he will be out of town and Vice Chair Kiefer will be chairing the next meeting on September 14. 262 September 5, 1995 Report from the Human Services Committee Mr. Joseph, Chairman, said the Committee has not met since the last Board meeting. The next meeting will be September 6 from noon to 5 p.m. Budgets will be reviewed at that time. Report from the Economic Development Committee Ms. Mink, Chair, reported the Committee will meet September 12 to review budgets. Report from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee will meet on September 7 at 9:30 a.m. in the Old Jail Conference Room to review budgets. Mr. Todd stated that Dan Palm, the new Director for DEC (Department of Environmental Conservation) Region 7, will be visiting Tompkins County on September 8, and there are several projects the Solid Waste Division would like to show him. Mr. Todd said it is very fortunate that Mr. Palm is coming to Tompkins County, and that a good relationship be established with him. Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee will meet September 12 at 3:15 p.m. and will be commencing interviews with County -wide and elected officials. They intend to meet with the County Administrator, County Clerk, District Attorney, and the Sheriff. Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee will meet September 28 at 2 p.m. in the Sherman Peer Room at the Tompkins County Public Library. Report from the Human Services Space Planning Committee Ms. Mink, Chair, stated the Committee is continuing to meet every two weeks. She stated that a recommendation on a site will probably not come before this Board until October for a couple of reasons. She stated the design issues are slowed down because more suggestions are wanted from the Users group, and to also accommodate Common Council's schedule when they start voting on things that affect the project. She reported that Common Council authorized some money for an appraisal of relevant land for a relevant parking lot should the need arise. She said discussions with the City have been going very well, and in very good faith. Report from the Leadership Council Ms. Mink, Chair, reported all Board Members should have received a Partners for Quality update from the Department of Social Services. She stated the Leadership Council will meet September 7 and will receive updates on various projects that are underway. Report from the Public Information Committee Mr. Joseph, Member, had no report. 263 September 5, 1995 Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee met on August 24 with the Municipal Official's Association, and over thirty municipal officials were in attendance. He thanked Representatives Blanchard, Livesay, and Meskill for attending the meeting. He said the meeting was a mid -course check on the Committee's February 7 Report, with discussion on the three topics highlighted in the Report: solid waste, public works and public safety. He said the second half the meeting focused on economic development. Elizabeth Rudan of Tompkins County Area Development, and Charles Schlough, who has been retained by the Agricultural and Farmland Protection Board to perform a survey on open and existing land in Tompkins County were in attendance at the meeting and gave a brief overview of their work. There was discussion of the need to enhance mid-size business, home business and micro - enterprise. Mr. Proto said most municipalities want the County's involvement, but they do not want the County to tell them want to do, just to help them do what they want. The money to help some of the projects together was also a topic of discussion. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Winch, and unanimously adopted by voice vote, to enter into executive session at 6:27 p.m. to discuss pending litigation. The meeting returned to open session at 6:45 p.m. Adjournment On motion the meeting adjourned at 6:45 p.m. 264 September 19, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives (Representative Winch arrived at 5:59 p.m.). Excused: 2 (Representatives Evans and Meskill). Mr. Proto was excused from the meeting at 7:11 p.m. Approval of Minutes of August 22 and September 5, 1995 This item was forwarded to the end of the agenda. Presentation of Proclamations Chairman Stein presented the following proclamations: Local Government Month in Tompkins County - October, 1995, to Rebecca Elgie, President of the Tompkins County League of Women Voters. Ms. Elgie thanked the Board for the proclamation and distributed a League of Women Voter's brochure entitled Local Government - make a difference. Mental Illness Week in Tompkins County - October 1-7, 1995, to Jean Walters of the Finger Lakes Alliance for the Mentally Ill; Ms. Walters thanked the Board and stated the Alliance has been in existence for ten years, and is made up of family and friends of people who are diagnosed with major mental illnesses. She invited members to attend educational events October 3 and 6. RSD Awareness Week in Tompkins County - October 2-8, 1995. Privilege of the Floor by the Public No member of the public wished to speak at this time. Privilege of the Floor by Board Members Mr. Lerner, District No. 2 Representative, spoke concerning an achievement of the Health Department and other agencies in the County concerning the Prenatal Care Assistance Program and related efforts in prenatal care. He stated the ten-year average of eight infant deaths per thousand in 1990 was well above average for New York State and the United States. Only recently numbers show since the PCAP program has gotten underway, and with the combined efforts of other agencies for the last three years (1992-94) this figure has dropped to below three per thousand. Mr. Lerner said this represents a decrease by two-thirds, and he credits those who have worked on this. He said it takes a few years to learn how prevention can achieve even more than one hoped for. 265 September 19, 1995 Mr. Proto, District No. 7 Representative, thanked Representative Lerner for his comments concerning the infant mortality rate. He said this speaks well for the Depai tment and the agencies involved. Withdrawal of Resolution(s) from the A2enda Chairman Stein gave the appropriate committee chairmen permission to withdraw the following resolutions from the agenda: Redefining Fiscal Targets Capital Program Revision - Library Facade Opposition to S5414 (Tobacco Industry's Legislation to Eliminate Local Tobacco Use Rules and Regulations) and in Support of Assembly Bill A7733 (the Health Children Act - Education of Children on the Dangers of Tobacco Use) Addition of Resolution(s) to the A2enda On motion of the appropriate committee chairmen and duly seconded, and unanimously adopted by voice vote by members present, the following resolutions were added to agenda: Reporting Salary and Service Information for Elected Officials Award of Contract to Supply a Snow Blower with Broom Attachment - Tompkins County Airport Capital Program Revisions - Biggs A Drive and Mental Health Building Indoor Air Quality Authorization to Contract with the Village of Trumansburg and with Crawford and Stearns for the Trumansburg Main Street Project and to Approve Related Budget Transfers Representative Winch arrived at 5:59 p.m. Withdrawal of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA045-95 - Budget Adjustments - Various Departments CA046-95 - Award of Contract for Attachment of Piping and Dispensers to Fuel Tanks — Tompkins County Airport CA047-95 - Authorization to Execute Contract - Paolangelli Contractors CA048-95 - Caswell Landfill Authorization to Execute Contract - Caswell Road Landfill Leachate Treatment CA049-95 - Authorization to Contract with the Village of Trumansburg and with Crawford and Stearns for the Trumansburg Main Street Project and to Approve Related Budget Transfers Chairman's Report and Appointment(s) Chairman Stein appointed Sheila Ferrari to the Leadership Council as a middle management representative for a term that expires December 31, 1995. 266 September 19, 1995 Chairman Stein reported on the NYSAC (New York State Association of Counties) Fall Conference held this week which he attended. He reported at the meeting there was discussion concerning comments that had been made by House Speaker, Newt Gingrich to which offense was taken. Mr. Stein stated the essence of the criticism of the comments is that New York City and New York State is rotten to the core because it comes to the Federal government for the most money. Mr. Stein stated New York State sends more money to the Federal government than it receives. The State of Georgia receives $1 billion more than it sends. It represents a kind of hostility against New Yorkers that exists in the Congress. One of the major points of discussion that went through the Congress was the pending legislation for block grants in a series of areas, including workfare, job training, Medicare, and transportation services. The question is not whether there will be block grants. There will be block grants but the question is how does New York State make sure that it gets its fair share and it appears with the current negotiations that the State will not. Mr. Stein questioned how will New York State respond to the legislation that is coming down from the Federal government. He said NYSAC is trying to influence what happens and is trying to make sure that New York State benefits from the process. He feels County Representatives and staff should begin communicating with State representatives on what is important to Tompkins County. He said he hopes a meeting can be arranged in the next month for this purpose. Report from the County Administrator Mr. Heyman had no report. Report from the County Attorney Mr. Theisen reported there is still a hold up on the imposition of the Motor Vehicle Use Fee but has heard there has been progress with the moratorium. He said he hopes it will be resolved in the next couple of weeks. Report from the Finance Director Mr. Squires announced on September 29 the County will be holding its property auction in the Old Jail Conference Room. There is a potential of 30 properties with a total of $225,000 owed in taxes. Mr. Proto asked about a rebate from Blue Cross/Blue Shield of Central New York. He asked if taxpayers would be receiving a portion of the rebate, and also asked for a breakdown of how the funds would be disbursed. Mr. Squires stated that the County received a check in the amount of $1.4 million and it has been broken down into participators share. The bargaining units wanted to put the employee's co -pay which is less than ten percent, to use as soon as possible. The remainder of the County's share will be put into the Fund Balance. He also said he anticipates receiving $190,000 from Blue Cross/Blue Shield for an overpayment in 1995. Report and Presentation of Resolution(s) from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met September 13 and the results of that meeting are reflected on the agenda. The Committee also discussed the Solid Waste Annual Fee with Cornell University, Ithaca College and with BOCES. He called attention that the County's partner at the Recycling and Solid Waste Center has been purchased by a national company, Waste Management, Inc. He said there will continue to be meetings in the future to see what impact this will have on Tompkins County's operations. The next meeting is October 18 at 10 a.m. 267 September 19, 1995 RESOLUTION NO. 205 - ESTABLISHING A UNIT CHARGE FOR THE 1996 ANNUAL SOLID WASTE FEE MOVED by Mr. Todd, seconded by Ms. Kiefer. Mr. Todd read the following Statement: "The Solid Waste Committee is pleased to recommend, the Solid Waste Annual Fee for 1996, to the Tompkins County Board of Representatives. This fee schedule reflects the Mike Lane Fairness Committee report accepted by the County Board on September 5, 1995. The reduction in the Solid Waste Annual Fee is possible because of the following: 1. $2 million State grant to help pay for the capital costs of the Recycling and Solid Waste Center (RSWC). This grant is the result of good staff work and the good timing of our facility. This savings will be every year for the life of the Bond. 2. Good staff work will enable Tompkins County to bond the debt service of our two closed landfalls (Caswell and Hillview), and a State subsidized rate of 2.55 percent instead of 5.5 percent. This will mean large savings to the Tompkins County Solid Waste Division for the life of that Bond. 3. Good staff work is responsible for favorable bids for hauling and disposal of municipal solid waste (MSW) and curbside pickup of recyclables. The cost savings as a result of these bids also help to lower the solid waste annual fee. 4. The start up in March, 1995, of the Recycling and Solid Waste Center has provided savings for private haulers and the City for trash and recyclables delivery, because of the central location of the Recycling and Solid Waste Center. The prices received for the recyclables since March have been well beyond our projections. These high prices have also helped to lower the 1996 Solid Waste Annual Fee. 5. The Solid Waste Division has been restructured to provide greater flexibility and now operates more efficiently. The Solid Waste Committee and staff will continue to work toward lowering the Solid Waste Annual Fee in future years." Mrs. Eckstrom explained the categories and rates and also the Solid Waste Revenues and budget projects for the Solid Waste Annual Fee. She noted the schools share is included in Category D - Colleges and Universities. She pointed out that a fund balance already exists of $350,000. It is very likely that there should be additional left -over revenues from this year. She said the goal of the Division is to have the Solid Waste Annual Fee go down, or at the least, remain stable. Bill Seavy, Financial Analyst for the Solid Waste Division, gave the following description in the change in the Annual Fee 1995 vs. 1996. He stated 78 percent of homes in Tompkins County can expect a decrease in the Fee and 22 percent can expect an increase. The 22 percent figure represents mobiles homes and duplexes based on recommendations of the Solid Waste Annual Fee Fairness Committee. He also noted apartments will see both an increase and decrease based on square footage. Mrs. Schuler asked how close the apartment data were; Mr. Seavey replied within ten percent. Mr. Proto commented on a news release which mentions the breakdown of costs and what the County will be saving. The news release says for most residents a reduction will occur of eight percent. He said missing from the document is mention of the College and University. He stated he does not agree with a 28 percent decrease in College contributions while homeowners can only expect a decrease of eight percent. Mr. Todd stated the Colleges and Universities are participating in their fair share of the Fee. 268 September 19, 1995 Mr. Lerner stated when the Fee was first created, the Board was concerned with the rising cost of solid waste management. The County looked for an alternative to property taxes that would capture the colleges and not -for -profits, and that was a reason for creating the Solid Waste Annual Fee. He feels the current proposal seems to be undermining the initial philosophy of the Fee. He feels this shift in the rate structure makes this Fee unfair to over half the taxpayers of Tompkins County. He also stated that exemptions that were previously included in the structure to make the Fee fairer are eliminated in the current proposal. Mr. Lerner stated he was in disagreement with recommendations by the Solid Waste Annual Fee Fairness Committee. Mr. Lerner raised an issue with questions he has asked the Solid Waste Division for in March 1995 and never received. Mr. Winch said he supports the resolution but is reluctant because of the change in the Fee for mobile home owners. He said he is extremely bothered by a resolution that will hurt two segments of the County: senior citizens who live in mobile home parks, and a lot of people that do not have substantial incomes. Mr. Joseph noted the Depaitnient, because of increased efficiency, is asking for a 28 percent decrease in money. He questioned the fairness in only returning eight percent to property owners. He said under the proposed structure, the less a home is valued at, the less of a decrease in an Annual Fee one will receive. Mr. Joseph said he would rather put the Fee back on the property tax, than approve the proposed fee structure. Mrs. Eckstom, Solid Waste Manager, explained in her opinion why Representative Lerner did not receive information he requested (stated above). She stated in June several pieces of information were requested of Representative Todd and the Fairness Committee, not directly of staff. She said Mr. Todd and Mr. Lane discussed this and felt that for the effort involved in light of other budgeting priorities and setting of the Fee, it didn't seem necessary at the time in terms of changing anyone's mind either way. Ms. Mink stated the claim Mr. Lerner is making needs to be answered because it is a decisive issue. She said if Mr. Lerner's claim is correct, and the contributions from the schools and university do not balance out, she would support not having a Solid Waste Annual Fee, and placing this on the property tax. Chairman Stein stated he has heard arguments this evening on whether the County should do away with the Solid Waste Annual Fee and put this on the property tax, and stated he is prepared to appoint a special committee at this meeting to reexamine this fee structure immediately because he feels members have totally opposite views on this subject. Mr. Lane said the issue before the Board is the Fee that is in place and a method for distributing the cost most effectively. He said the Fairness Committee had very specific parameters of what they would be looking at. He said he would not support putting the Annual Fee back on the property tax. Mrs. Livesay said when the Solid Waste Annual Fee was established, there was agreement that there was no answer that was going to accommodate everyone. She does not feel this Board should rush to reexamine the Fee. Mr. Lerner stated the following are questions he asked of Solid Waste staff in March 1995 and never received answers for: 269 September 19, 1995 1. The information about what is the comparative impact on a homeowner with different assessed values of the Fee vs. property tax. 2. Of the categories created by the Fee, what would be the net revenues gathered from each of these categories, first of all from the Fee on the old system and the new system; what would be the net revenues from each of these paying groups on the property tax and what is the net contribution of tonnage to the waste stream from each of these groups. Mr. Todd stated he would take responsibility for Representative Lerner not receiving answers to the above questions. Following further discussion and debate on the resolution, a roll call vote on the resolution resulted as follows: Ayes - 9 (Representatives Blanchard, Kiefer, Lane, Livesay, Mink, Todd, Totman, Winch, and Stein); Noes - 4 (Representatives Lerner, Joseph, Schuler, and Proto). Excused - 2 (Representatives Evans and Meskill). RESOLUTION ADOPTED. WHEREAS, on July 25, 1995, the Tompkins County Board of Representatives passed Resolution No. 176, entitled "Accepting the Report of the Solid Waste Fee Fairness Committee", now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the Unit Charge for the 1996 Annual Solid Waste Fee hereby be established at $57.00 per Billing Unit, which is a decrease from the 1995 Billing Unit of $62.00. ATTACHMENT A: SCHEDULE OF RATES (A) Single-family residences Mobile Homes Churches PROPERTY CLASS "USED AS" CODE" 210,240,250,260,280, 270,271,416 Unit Charge: One Billing Unit per Church or living unit. (B) Two-family residences and other residences with two living units All 220's Z32 Unit Charge: Two billing units, except if verified as owner occupied and used as a single unit, the charge is One Billing Unit. (C) Multi -unit residences: 3 or more units 230 Apartments: Any number of units on a commercial site Rooming houses Unit Charge: One Billing Unit per living unit. (D) Colleges: All tax exempt parcels owned by the colleges 270 A01 -A07 B06 Unit Charge: September 19, 1995 Tompkins -Cortland Community College 73.9 Bilhng Units Cornell University 2,293.6 Billing Units Ithaca College 460.4 Billing Units BOCES 354.3 Billing Units (E) Recreation and Warehouse (except row storage) Unit Charge: One Billing Unit per 1,425 square feet. All K's,Z01 thru Z11, Z19 thru Z26,F01 thru F04,F06,F07,F08,F 10, F11 (F) All Other All property classes and "used as" codes not listed elsewhere in a specific category. Unit Charge: One Billing Unit per 2,715 square feet. (G) Seasonal Property owner must verity property is used 176 residences as a seasonal residence. Unit Charge: One-half (1/2) Billing Units per living unit. (H) No fee assessed: Row Storage Non -contributive area Local government - all tax exempt parcels owned by the city, towns, villages, and county within Tompkins County. Public Schools: All tax-exempt parcels owned by taxing school entities within Tompkins County. Unit Charge: Zero Billing Units. SEQR ACTION: TYPE II -15 Representative Proto was excused at 7:11 p.m. F05 Z98 RESOLUTION NO. 206 - ABOLISHING TOMPKINS COUNTY SOLID WASTE ADVISORY COMMITTEE IN FAVOR OF SPECIFIC ISSUE COMMITTEES MOVED by Mr. Todd, seconded by Ms. Blanchard. Representatives Lerner and Kiefer felt that abolishing this Board would result in the loss of knowledge and experience that may be needed later by the County if a solid waste issue should arise. A voice vote resulted as follows: Ayes - 10, Noes - 2 (Representatives Kiefer and Lerner), Excused - 3 (Representatives Evans, Meskill and Proto). RESOLUTION ADOPTED. 271 September 19, 1995 WHEREAS, by Resolution No. 498 of December 18, 1990, the Board of Representatives established a Tompkins County Solid Waste Advisory Committee (SWAC) to, among other things, assist the County in the development of a Solid Waste Management Plan and to advise the Board on issues relating to solid waste, and WHEREAS, the Tompkins County Solid Waste Advisory Committee has been an outstanding resource for the County in the development of a Solid Waste Management Plan and in other related tasks, and WHEREAS, the County's Solid Waste Management Plan has been approved and the County does not anticipate any significant changes to the Plan in the foreseeable future, and WHEREAS, members of the Tompkins County Solid Waste Advisory Committee have expressed frustration concerning their lack of specific utility since the adoption of the Solid Waste Management Plan and at the March 1995 meeting asked the Board of Representatives to clarity their status and either make use of the Committee or disband it, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the Solid Waste Advisory Committee is hereby abolished with thanks for its fine service, RESOLVED, further, That it is recommended that the Chairman of the Board, upon recommendation of the appropriate Board or committee, continue to appoint special committees as the need arises to address specific solid waste issues, and drawn in part from the pool of former Solid Waste Advisory Committee members to serve on such special committees. SEQR ACTION: TYPE II -15 Report by the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee will meet on September 26, and will discuss the Literacy Volunteers program. He said program committees are continuing to work on budgets. The Budget and Fiscal Policy Committee will meet to recommend budgets on October 3 and 5. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee held a regular meeting on September 11. A budget meeting was held on September 18. The next Committee meeting is scheduled for October 9. She noted this is a County holiday, so this meeting will need to be rescheduled. RESOLUTION NO. 207 - INCREASING TAXES ON SALES AND USES OF TANGIBLE PERSONAL PROPERTY AND OF CERTAIN SERVICES, AND ON OCCUPANCY OF HOTEL ROOMS AND AMUSEMENT CHARGES PURSUANT TO ARTICLE 29 OF THE TAX LAW OF THE STATE OF NEW YORK MOVED by Mrs. Livesay, seconded by Ms. Mink. A voice vote resulted as follows: Ayes - 11, Noes - 1 (Representatives Schuler), Excused - 3 (Representatives Evans, Meskill and Proto). RESOLUTION ADOPTED. Be it enacted by the Board of Representatives of the County of Tompkins, on recommendation of the Governmental Affairs Committee, as follows: SECTION I. The first sentence of section two of Resolution No. 256A as enacted in nineteen hundred sixty-six, as amended, is amended to read as follows: SECTION 2. Imposition of sales tax. 272 September 19, 1995 On and after March first, nineteen hundred and sixty-seven, there is hereby imposed and there shall be paid a tax of three percent upon, and for the period commencing December 1, 1992, and ending November 30, 1997, there is hereby imposed and there shall be paid an additional tax of one percent upon: SECTION 2. Subdivision (f) of section three of Resolution No. 256A as enacted in nineteen hundred sixty-six, as amended, is amended to read as follows: (f) With respect to the additional tax of one percent imposed for the period commencing December 1, 1992, and ending November 30, 1997, the provisions of subdivisions (a), (b), (c), (d) and (e) of this section apply, except that for the purposes of this subdivision, all references in said subdivisions (a), (b), (c) and (d) to an effective date shall be read as referring to December 1, 1992, all references in said subdivision (a) to the date four months prior to the effective date shall be read as referring to August 1, 1992, and the reference in subdivision (b) to the date immediately preceding the effective date shall be read as referring to November 30, 1992. Nothing herein shall be deemed to exempt from tax at the rate in effect prior to December 1, 1992, any transaction which may not be subject to the additional tax imposed effective on that date. SECTION 3. Section four of Resolution No. 256A as enacted in nineteen hundred sixty-six, as amended, is amended to read as follows: SECTION 4. Imposition of compensating use tax. (a) Except to the extent that property or services have already been or will be subject to the sales tax under this enactment, by the author there is hereby imposed on every person a use tax for the use within this taxing jurisdiction on and after December 1, 1992, except as otherwise exempted under this enactment, (A) of any tangible personal property purchased at retail, (B) of any tangible personal property (other than computer software used or other creator) manufactured, processed or assembled by the user, (i) if items of the same kind of tangible personal property are offered for sale by him in the regular course of business or (ii), if items are used as such or incorporated into a structure, building or real property, by a contractor, subcontractor or repairman in erecting structures or buildings, or building on, or otherwise adding to, altering, improving, maintaining, servicing or repairing real property, property or land, as the terms real property, property or land are defined in the real property tax law, if items of the same kind are not offered for sale as such by such contractor, subcontractor or repairman or other user in the regular course of business, (C) of any of the services described in paragraphs (1), (7) and (8) of subdivision (c) of section two, (D) of any tangible personal property, however acquired, where not acquired for purposes of resale, upon which any of the services described under paragraphs (2), (3) and (7) of subdivision (c) of section two have been performed, (E) of any telephone answering service described in subdivision (b) of section two and (F) of any computer software written or otherwise created by the user if the user offers software of a similar kind for sale as such or as a component part of other property in the regular course of business. (b) For purposes of clause (A) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 1997, the tax shall be at the rate of four percent, and on and after December 1, 1997, the tax shall be at the rate of three percent, of the consideration given or contracted to be given for such property, or for the use of such property, including any charges for shipping or delivery as described in paragraph three of subdivision (b) of section one, but excluding any credit for tangible personal property accepted in part payment and intended for resale. (c) For purposes of subclause (i) of clause (B) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 1997, the tax shall be at a rate of four percent, and on and after December 1, 1997, the tax shall be at the rate of three percent, of the price at which items of the same kind of tangible personal property are offered for sale by the user, and the mere storage, keeping, retention or withdrawal from storage of tangible personal property by the person who manufactured, processed or assembled such property shall not be deemed a taxable use by him. 273 September 19, 1995 (d) For purposes of subclause (ii) of clause (B) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 1997, the tax shall be at the rate of four percent, and on and after December 1, 1997, the tax shall be at the rate of three percent, of the consideration given or contracted to be given for the tangible personal property manufactured, processed or assembled into the tangible personal property the use of which is subject to tax, including any charges for shipping or delivery as described in paragraph three of subdivision (b) of section one. (e) Notwithstanding the foregoing provisions of this section, for purposes of clause (B) of subdivision (a) of this section, there shall be no tax on any portion of such price which represents the value added by the user to tangible personal property which he fabricates and installs to the specifications of an addition or capital improvement to real property, property or land, as the terms real property, property or land are defined in the real property tax law, over and above the prevailing normal purchase price prior to such fabrication of such tangible personal property which a manufacturer, producer or assembler would charge an unrelated contractor who similarly fabricated and installed such tangible personal property to the specifications of an addition or capital improvement to such real property, property or land. (f) For purposes of clauses (C), (D) and (E) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 1997, the tax shall be at the rate of four percent, and on and after December 1, 1997, the tax shall be at the rate of three percent, of the consideration given or contracted to be given for the service, including the consideration for any tangible personal property transferred in conjunction with the performance of the service and also including any charges for shipping and delivery of the property so transferred and of the tangible personal property upon which the service was performed as such charges are described in paragraph three of subdivision (b) of section one. (g) For purposes of clause (F) of subdivision (a) of this section, for the period commencing December 1, 1992, and ending November 30, 1997, the tax shall be at the rate of four percent, and on and after December 1, 1997, the tax shall be at the rate of three percent, of the consideration given or contracted to be given for the tangible personal property which constitutes the blank medium, such as disks or tapes, used in conjunction with the software, or for the use of such property, and the mere storage, keeping, retention or withdrawal from storage of computer software described in such clause (F) by its author or other creator shall not be deemed a taxable use by such person. SECTION 4. Subdivision (1) of section 11 of Resolution No. 256A as enacted in nineteen hundred sixty-six, as amended, is amended to read as follows: (1)(A) In respect to the use of property used by the purchaser in this County prior to March 1, 1967. (B) With respect to the additional tax of one percent imposed for the period commencing December 1, 1992, and ending November 30, 1997, in respect to the use of property used by the purchaser in this County prior to December 1, 1992. SECTION 5. This enactment shall take effect on December 1, 1995. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 208 - ADOPTION OF REVISED ADMINISTRATIVE POLICY 03-01 - BENEFITS FOR MANAGEMENT STAFF MOVED by Mrs. Livesay, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. 274 September 19, 1995 RESOLVED, on recommendation of the Governmental Affairs Committee, That the following revised Administrative Policy is hereby adopted: 03-01 Benefits for Management Staff SEQR ACTION: TYPE 11-15 RESOLUTION NO. 209 - REPORTING SALARY AND SERVICE INFORMATION FOR ELECTED OFFICIALS MOVED by Mrs. Livesay, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Affairs Committee, That the salary and service for elected officials be reported to the New York State Employees Retirement System as "full time" based on a standard work day of six (6) hours, RESOLVED, further, That this shall be applicable retroactively as a clarification to resolution No. 290 , adopted September 16, 1986. SEQR ACTION: TYPE II -15 Report and Appointment from the Public Safety Committee Mr. Lane, Vice Chair, reported the Committee met twice since the last Board meeting, and a resolution should be coming to the next Board meeting relating to a contingency request for OAR (Offender Aid and Restoration). Mr. Lane stated he has found budget discussions this year in this and other committees to be in more depth. He said the Public Safety Committee has made cuts and have made recommendations for special requests. Appointment It was MOVED by Mr. Lane, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present, to appoint David Reynolds to the Local Emergency Planning Committee as a City Fire Department representative with no set term. Report from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee met September 13 and 15 to review budgets. The next meeting will be October 2 at 5 p.m. to discuss a memo from the Planning Commissioner concerning a Better Housing issue. The next regular meeting will be October 11. Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, reported the Committee has almost completed the budget process and will meet on September 20 to prioritize budgets. He informed the Board on October 4 at 3 p.m. a Committee meeting will be held with Russ Oeschle of the Office of Court Administration to discuss a new proposal for court security. The new proposal will restore public access and give full court security. There is some concern that there will need to be changes to the handicapped access and concern for safety in the basement. He encouraged all Board members to attend this meeting. Following discussion, this meeting may be rescheduled to accommodate more Board members to attend. 275 September 19, 1995 RESOLUTION NO. 210 - AUDIT OF FINAL PAYMENT - PUBLIC WORKS FACILITY — LOUIS N. PICCIANO & SON, INC. MOVED by Mr. Winch, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Facilities and Operations Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: VENDOR PAYMENT REQUEST ACCOUNT NO. AMOUNT Louis N. Picciano 7 (Final) HZ5010.9239 $5,108.15 & Son RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HZ5010.9239. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 211 - CAPITAL PROGRAM REVISION RENOVATIONS - OLD COURTHOUSE MOVED by Mr. Lerner, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the 1995 Capital Program authorized $180,000 to perform ADA renovations and exterior improvements at the Tompkins County Old Courthouse, now therefore be it RESOLVED, on recommendation of the Facilities and Operations and Capital Program Committees, That the 1995 Capital Program for the Old Courthouse Renovation project be increased by $160,000 with these funds coming from the ADA Capital Program budget, and the ADA Capital Program budget be decreased by $160,000. SEQR ACTION: TYPE II - 15 RESOLUTION NO. 212 - AWARD OF BID - TOMPKINS COUNTY OLD COURTHOUSE MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the Department of Finance - Purchasing, has duly advertised for bids for the Tompkins County Old Courthouse Renovations, and WHEREAS, bids were received for the four (4) contracts bid and publicly opened on Friday, August 25, 1995, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the bids be awarded to the lowest responsible bidders as follows: CONTRACT BIDDER BID AMOUNT General Construction Woodford Bros. of $244,430 Apulia Station, New York HVAC Woodford Bros. $ 11,220 Plumbing Woodford Bros. $ 5,940 Electrical Shisler Electrical of Ithaca, New York $ 11,470 276 September 19, 1995 RESOLVED, further, That a budget of $40,000 be established for change orders, staff services and miscellaneous expenses and that the County Administrator be authorized to execute change orders of up to ten (10) percent of the contract total. RESOLVED, further, That the Department of Public Works be authorized to implement this bid and Administration be authorized to enter into contracts with Woodford Bros and Shisler Electrical; on behalf of the County funds being available in Account No. HB 1430.9250. SEQR ACTION: EXEMPT - 3 RESOLUTION NO. 213 - CAPITAL PROGRAM REVISIONS - BIGGS A DRIVE AND MENTAL HEALTH BUILDING INDOOR AIR QUALITY MOVED by Mr. Lerner, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 77 of 1995, directed the discontinuance of expending time or money on renovation of the Biggs Center, and WHEREAS, only necessary repairs were made to the Biggs A Drive, and WHEREAS, a Preliminary Indoor Air Quality Assessment was performed in March 1995, and identified improvements which if made would improve the indoor air quality in the Mental Health Building, now therefore be it RESOLVED, on recommendation of the Capital Program Committee, That the Finance Director is directed to reallocate the resources in HK1620, Biggs A Drive totaling $25,000 to HB1640, Indoor Air Quality -Mental Health Building, RESOLVED, further, That time is of the essence in implementing the improvements to the Mental Health Building and the County Administrator is hereby directed to execute the contracts necessary to implement these improvements. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, reported a special Airport meeting was held on September 6 to establish the Committee that will review consultant qualifications for Airport planning and engineering services. On September 8, she stated she co -hosted, along with Chairman Stein and Representative Todd, a tour of County facilities for the Regional Director of the Department of Environmental Conservation. The Committee will begin budget deliberations on September 20 at 8 a.m. Another budget meeting will be held on September 21. RESOLUTION NO. 214 - AWARD OF CONTRACT TO SUPPLY A SNOW BLOWER WITH BROOM ATTACHMENT - TOMPKINS COUNTY AIRPORT (Rescinded by Res. No. 226 of 1995) MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, the Division of Purchasing and Central Services has duly advertised for proposals for the supply of a Snow Blower with Broom attachment at the Tompkins County Airport, and 277 September 19, 1995 WHEREAS, six bids were received and duly opened on Thursday, July 27, 1995, and Kodiak Northwest of Paul, Idaho was the lowest responsible bidder with acceptable deviations, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the contract for supply of a Snow Blower with Broom attachment at the Tompkins County Airport be awarded to Kodiak Northwest of Paul, Idaho with a bid of $316,762, subject to the approval of the Federal Aviation Administration (FAA) and the New York State Department of Transportation (NYSDOT) and that the budget for said Snow Blower is as follows: FAA Share (90%) Account No. 5610.4592 $285,086 NYSDOT ( 5%) Account No. 5610.3592 $ 15,838 Local Share ( 5%) Account No. 5610.5031 $ 15,838 Total Account No. 5610.9239 $316,762 RESOLVED, further, That the County Administrator be and hereby is authorized to execute an agreement on behalf of Tompkins County for supply of the Snow Blower, RESOLVED, further, That the Finance Director is hereby authorized to advance monies until reimbursement is received from the FAA and NYSDOT. SEQR ACTION: TYPE II -12 Report, Presentation of Resolution(s), and Appointment from the Health and Environmental Quality Committee Ms. Kiefer, Vice Chair, reported the Committee met on September 6 and conducted a budget session. She said a regular meeting was held on September 14, and the Committee was given a list of flu clinics available in the County. This list is being distributed to Board members. There was also discussion on the Environmental Health Fees, and the Committee agreed to reexamine this issue in late spring. There was a presentation of the Municipal Health Services Plan for 1996-1997 and the Community Health Assessment, which covers 13 program areas. Some items of interest were the relocation of doctors' offices to the northeast part of the County, the general unavailability of dental services for the poor, and the welcome decrease in the infant mortality rate. The Committee also had a presentation on the Health Planning Council's budget. Ms. Kiefer stated following the regular meeting the Committee reviewed budgets and scheduled an additional meeting on September 21 from 10-12 in the Old Jail Conference Room to finish budget deliberations. RESOLUTION NO. 197 - AUTHORIZING CHANGE IN ENVIRONMENTAL HEALTH FEES - 1996 MOVED by Ms. Kiefer, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Board of Health has recommended that the following schedule of fees charged by the Environmental Health Division be adopted, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the following schedule of fees is hereby approved for the Health Department to charge for the provision of Environmental Health permits and services commencing January 1, 1996, OPERATING OR PERMIT FEES 278 September 19, 1995 Food Service Establishments High and Medium Risk Low Risk Temporary Food Service Establishment Frozen Desserts 1995 Fee $ 120.00 60.00 30.00 25.00 1/96 Fee $ 130.00 60.00 30.00 25.00 Temporary Residences and Mobile Home Parks $30+$3 per lot/unit $35+$3 per lot/unit Children's Camps $ 100.00 $ 100.00 Swimming Pools/Bathing Beaches $ 150.00 $ 150.00 Mass Gatherings (per event day) $ 2000.00 $ 2000.00 Water Systems Regulated by Part 5, NYSSC Community Systems (with sources) Up to 25 population $ 30.00 30.00 26 to 50 50.00 40.00 51 to 200 75.00 65.00 201 to 500 75.00 100.00 501 to 1000 225.00 160.00 1001 to 5000 300.00 255.00 over 5000 400.00 450.00 Non -Community Water Systems (with sources) 50.00 40.00 Bottled/Bulk Haulers, Ice Plants 150.00 150.00 Local Public Water System (TCSC) $ 30.00 30.00 Sewage Construction Permits (New Construction and Conversions) Design flow under 1000 gallons per day $ 135.00 145.00 Design flow 1000+ gallons per day 220.00 220.00 Fee for application received late: $25; Consecutive Lateness: $ 50. Note: Fees are additive for all facilities. Operation permits are generally issued on an annual basis; however, if a multi-year permit is issued, a 10% reduction of the total fee will be allowed. PLAN REVIEW FEES (New Construction or Where Engineering Plans Required) Food Service Establishments High and Medium Risk Low Risk Mobile Unit 279 1995 Fee 1/96 Fee $ 150.00 $ 150.00 75.00 75.00 50.00 by risk September 19, 1995 Development Plan Review Temporary Residence, MHP, and Apartment Complex Realty Subdivisions $100 plus $10 $100 plus $10 per lot/unit per lot/unit $100 plus $25 $100 plus $25 per lot per lot Preliminary Development Review (Where soil testing is required) $150 plus $15 per acre Swimming Pools/Bathing Beaches Up to 5000 square feet Over 5000 sq.ft.; slide and wave pools Community Water Systems (Part 5, NYSSC) New source(s) Distribution (water main) add for each 1,000' or portion Cross -Connection Control Devices: 2" and less, each over 2", each Non -Community and Local Public Water Systems Collector Sewers DEC or Health Dept. Projects add for each 1,000' or portion Environmental Impact Statement Review (Where TCHD is Lead Agency) OTHER Copies (Cost per page) Waiver/Variance Request (Requiring Board of Health action) Sanitary Codes Water Sampling Monitoring - No exemptions. Add to analysis cost: Note: Review fees are additive. SEQR ACTION: TYPE II -15 $ 100.00 150.00 $ 50.00 $ 25 plus 10 $ 25.00 50.00 $150 plus $15 per acre $ 100.00 150.00 $ 50.00 $ 25 plus 10 $ 25.00 50.00 $ 25.00 $ 25.00 $ 25 plus 10 As allowed by 6NYCRR 617.17 $ 25 plus 10 As allowed by 6NYCCR 617.17 $ .25 $ .25 25.00 25.00 1.00 1.00 $ 5.00 $ 5.00 Appointment It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to appoint Ronald Beloin to the Environmental Management Council as an At - large representative for a term expiring December 31, 1995. 280 September 19, 1995 Report from the Human Services Committee Mr. Joseph, Chairman, reported the Committee met last week to review budgets. Appointment It was MOVED by Mr. Joseph, seconded by Mrs. Livesay, and unanimously adopted by voice vote by members present, to appoint Mamie Johnson to the Economic Opportunity Corporation Board of Directors for a term expiring March 31, 1997. Report from the Economic Development Committee Ms. Mink, Chair, reported the Committee met last week and reviewed the budgets for the Tompkins County Area Development (TCAD), Southern Tier East Regional Planning Development Board (STERPDB), the Chamber of Commerce, and tourism promotion. Ms. Mink said the Committee recommended the budgets of TCAD and STERPDB at the 1995 level. She stated the Committee made no decision on funding for the Finger Lakes Association. Mrs. Schuler commented a two-page spread in the travel section of the New York Times on the wineries in the Fingerlakes. Report from the Charter Review Committee Mr. Lane, Chairman, stated the Committee has begun its interviews with County -wide officials. The Committee met with George Dentes, District Attorney, and will be meeting September 26 at 3:15 with Aurora Valenti, County Clerk. Report from the Electronic Future Committee Mr. Lerner, Chairman, stated that the Information Services National Technology Infrastructure Organization which is a grant organization, may be eliminated. This means Tompkins County may not receive a substantial amount of money for Internet services in the rural areas. Report from the Human Services Space Planning Committee Ms. Mink, Chair, reported the Committee is looking at one site on West State Street, and is dealing very healthily with the City of Ithaca in finding parking spaces for County staff and clients at a reasonable price. She is hoping that this information will be flushed out by the time a formal presentation comes to the Board. Ms. Mink said she will be meeting with Westend residents and business owners on September 26 along with James Kazda, Senior Civil Engineer, and architects. She announced meetings are now every other Thursday at 9 a.m. beginning this week. Report from the Leadership Council Ms. Mink, Chair, had no report. The Committee will meet September 28 at 1 p.m. Report from the Public Information Committee Mr. Joseph, Chairman, reported the Committee is work on the next issue of County news, and hopes to have this published before the public hearing on the County Budget to inform the public of where the budget stands at that point. The October editorial in the Ithaca Journal will be written by Eric Lerner. Chairman Stein volunteered for writing the November article. 281 September 19, 1995 Report from the Rural Affairs Committee Mr. Lane, Member, reported the Committee has not met since the last Board meeting. Approval of Minutes It was MOVED by Ms. Mink, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to approve the minutes of August 22 and September 5, 1995, with corrections submitted by Representative Kiefer. It was noted the minutes were approved pending approval by Mr. Meskill of corrections made to his comments in the set of minutes dated August 22 (Resolution No. 187). Adjournment On motion, the meeting adjourned at 7:57 p.m. 282 October 2, 1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Representative Mink was excused at 6:45 p.m.; Representative Winch was excused at 7:12 p.m. Presentation of Proclamations: The following proclamations were read and presented by Chairman Stein: • Disability Employment Awareness Month in Tompkins County, October 1995, presented to Milton Goldstein, President, Challenge Industries; • Writers Association Month in Tompkins County, October 1995, presented to Jenna Macera • Fire Prevention Week in Tompkins County, October 8-14, 1995, presented to Jack Miller, Fire, Disaster and EMS Coordinator; • Archives Week in Tompkins County, October 8-14, 1995, presented to Paula Davis, Executive Director of the Dewitt Historical Society • Breast Cancer Awareness Week in Tompkins County, October 14-21, 1995, presented to Andy Gladstone and Ned Asta Special Orders of the Day Chairman Stein reported on the recent investigation into a case involving the disappearance of Marguerite Vichier-Guerre, and stated there have been a whole series of people and events that led to the her safe return. He said there were various police and private groups involved who dealt with this case quietly and sensitively to bring the situation to a resolution. Addition of Resolution(s) to the Agenda It was MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote, to add the resolution entitled Resolution of Recognition to the agenda. RESOLUTION NO. 215 - RESOLUTION OF RECOGNITION It was MOVED by Mr. Proto, seconded by Mrs. Livesay, and unanimously adopted by voice vote. WHEREAS, four year old, Marguerite Vichier-Guerre, had been missing from Ithaca, New York, since July 26, 1995, and WHEREAS, her safe return on September 23, 1995, is welcomed by the entire Tompkins County community, and 283 October 2, 1995 WHEREAS, many entities and individuals participated in her return, and they should be recognized: The Texas Department of Public Safety, Gene Hawkins, Captain; City of Austin, Texas Police Department; Texas State Troopers, Carlton Scott, Investigator; the National Center for Missing and Exploited Children, Ben Ermini, Director; the New York State Division of Criminal Justice; Ms. Tanya Rollins, Child Protective Services of Austin, Texas; the City of Ithaca Police Depaitalent, particularly Lieutenant David Nazer, and Brian Robinson, Investigator; the Ithaca Community Child Care Center; the Day Care and Child Development Council of Tompkins County; the Immaculate Conception School and Church; Chief David Wall, Cayuga Heights Police Department; and the army of unnamed helpers, and WHEREAS, a special recognition should be given to Mr. Chris Clauson and Mr. Mark Puterbaugh of USAir Airlines, and USAir Airlines itself, who arranged for immediate transportation and airport security for mother and child between Ithaca, New York and Austin, Texas, now therefore be it RESOLVED, That the Tompkins County Board of Representatives on behalf of our community acknowledges gratefully and recognizes all who participated thanking them for their efforts and rejoices with the Vichier-Guerre family made whole again. SEQR ACTION: TYPE I1-15 Privilege of the Floor by the Public Valerie Rockney, Executive Director of Literacy Volunteers, spoke concerning the resolution on the agenda entitled Appropriation from Contingent Fund - Literacy Volunteers. She stated the City of Ithaca School District did not vote to approve a $5,000 request for Literacy Volunteers. She stated, however, a call was received from an anonymous person from the private sector offering to make up the money not approved by the School. She said Literacy Volunteers is modifying their original request in a modified form: $5,000 from the City, $5,000 from the County, and $5,000 from the anonymous person. She stated this will enable Literacy Volunteers to leverage another $1,000 from the United Way which they will need to request. She stated these funds will allow the agency to restore services for the remainder of the year. Addition of Resolutions to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Seeking Rectification of Better Housing for Tompkins County's Service Area, by the New York State Division of Housing and Community Renewal Capital Program Revision - Library Facade Authorization to Charge Fee- Flu Vaccine - Health Department Support for the Tompkins County NTIA/TIIAP Application Urging the Governor to Retain Funding from the Environmental Trust Fund for Purpose of Supporting Non -Point Source Water Quality Program Withdrawal of Resolution(s) from the Agenda There were no resolutions to be withdrawn from the agenda. Withdrawal of Resolution(s) not Requiring Board Action 284 October 2, 1995 There were no resolutions to be affirmed. Approval of Minutes of September 19, 1995 It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote, to approve the minutes of September 19, 1995, with proposed changes submitted by Representative Kiefer. MINUTES APPROVED. Report and Presentation of Resolution(s) from the Facilities and Operations Committee Presentation by the Buildings and Grounds Division Mr. Winch, Chairman, reported Arel LeMaro, Buildings and Grounds Division Supervisor, was hired in the summer of 1994. Mr. Winch stated when the position was being filled, it was intended that the successful candidate would be able to analyze the multi-year deficit that has existed in the Buildings and Grounds Division utilities budget, and would make a presentation on this to the Board. He said Mr. LeMaro has kept the Facilities and Operations Committee up-to-date on his proposals and ideas on energy conservation. At this time Mr. Winch introduced Mr. LeMaro. Mr. LeMaro gave the Board a presentation on the proposed resolution. He said the Buildings and Grounds Division pays the electrical costs for nine County buildings. This includes electric, steam, gas, water and sewer. He said 41 percent of the Division's operating budget goes to pay for utilities, and showed increases that have occurred in utility rates since 1990, which amount to approximately 48 percent. Rate increases cannot be controlled, and this has resulted in the deficit in the budget of the Division. He explained ways in which the Division is trying to involve building users to be more responsible such as closing windows, turning off non-essential appliances and computers, and to also stay away from thermostats. Other things being done to reduce energy consumption, is the creation of a program to be used as part of a County -wide energy management system. Mr. LeMaro stated if this resolution is approved, it will relieve the Buildings and Grounds Division of having to repay the General Fund $214,216 for a deficit that has occurred through 1994, and will allow the Buildings and Grounds Division to focus on cleaning and maintenance. Mr. Lerner stated he feels the direction the County should go is pull utility costs out of the budget for the Buildings and Grounds Division, and have this amount shared with departments who are able to control utility costs. Ms. Mink said this is part of a process being worked on by one of the quality improvement teams at Public Works. Mr. Lane asked if the Board would be seeing another request like this in the future. Mr. LeMaro stated he feels this resolution should be sufficient if he is successful in controlling utility costs. RESOLUTION NO. 216 - RESOLUTION OF BUILDINGS AND GROUNDS DEFICIT and, MOVED by Mr. Winch, seconded by Ms. Mink, and unanimously adopted by voice vote. WHEREAS, the Buildings and Grounds Division pays utility bills for nine (9) County buildings WHEREAS, utility bills account for 40 percent (40%) of its operating budget, and WHEREAS, utility cost increases have exceeded fiscal target increases significantly (11% or $334,166) over the past five years, and WHEREAS, energy consumption levels have remained fairly constant or decreased over the same period due to numerous steps taken by the Buildings and Grounds Division to reduce energy 285 October 2, 1995 consumption such as negotiating with New York State Electric and Gas (NYSEG) to obtain the best possible rates; replacing incandescent bulbs with more efficient long-lasting compact fluorescents; replacing T-12 fluorescents with high efficiency T-8 fluorescent bulbs and electronic ballast's; removing unneeded lamps in non-critical areas; rewiring and installing additional switches to allow some or all lights in an area to be turned off; reducing operation of HVAC and peripheral systems during unoccupied hours; rescheduling evening cleaning activities to daytime hours; replacing HVAC filters regularly; installing seven-day timers on electric water heaters; reducing hot water temperatures, etc., and WHEREAS, Buildings and Grounds Division efforts are under way to involve building users in energy conservation practices, and WHEREAS, Buildings and Grounds will continue to identify and implement energy conservation opportunities with the greatest savings potential, and WHEREAS, utility increases have contributed to a $302,216 multi-year deficit in the Buildings and Grounds Division, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Buildings and Grounds Division is relieved of the responsibility of repaying the General Fund $214,216 for deficits incurred through December 31, 1994, and that this Board shall address the projected 1995 deficit by action at a later date. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Human Services Committee Mr. Joseph, Chairman, reported the Committee met today and received a report on caseloads from the Department of Social Services. He stated that the statistics had been going down, but are showing an increase for September. Ms. Blanchard suggested that the packet of statistical information that was distributed to Board members from the Statistical Task Force from the Budget and Fiscal Policy Committee could be converted into a more readable format. Mr. Lerner asked that the graphs in that packet of information be provided by the Department of Social Services on an annual basis. RESOLUTION NO. 217 - APPROPRIATION FROM CONTINGENT FUND - LITERACY VOLUNTEERS MOVED by Mr. Joseph, seconded by Mrs. Livesay. Mr. Lane said he cannot support making up a shortfall that was created by the State. Mr. Proto stated this is an example where rollover funds could be used. Mr. Totman said he does not feel Tompkins County should support a program that has received State cuts. He feels Literacy Volunteers should not close because of this shortfall, but rather look for additional volunteers to assist them. Mr. Meskill stated reading is the essence of living and will support this resolution. Ms. Kiefer asked how many of Literacy Volunteers 181 students had failed to learn to read in public schools and how many people are using Literacy Volunteers to learn English as a second language. Ms. Rockney stated 60 percent are being taught English as a second language, 40 percent are those who do not know how to read, and 60 percent are immigrants who are permanent residents in the community. Ms. Kiefer said BOCES offers free ESL (English and a Second Language) to adults, and while she will support this $5,000 grant because the community seems to want that, she has reservations about duplicating services. Mr. Joseph stated there are several reasons why people use Literacy Volunteers, and stated he does not feel this County Board should automatically deny funding agencies who have experienced shortfalls from the State. He feels this Board should look at each request on its merits and make its own independent judgment on each. 286 October 2, 1995 A roll call vote on the resolution resulted as follows: Ayes - 11 (Representatives Evans, Joseph, Kiefer, Lerner, Livesay, Meskill, Mink, Proto, Schuler, Todd and Stein); Noes - 4 (Representatives Blanchard, Lane, Totman, and Winch). RESOLUTION ADOPTED. WHEREAS, Literacy Volunteers of Tompkins County, Inc., last year provided 181 local adults with free, confidential tutoring by 122 trained volunteers, and WHEREAS, literacy and economic self-sufficiency are clearly linked, and WHEREAS, State Education Department funding was abruptly cut off, resulting in cuts in services to County residents, and WHEREAS, emergency funding is needed to restore Literacy Volunteers programs and enable that agency to seek more permanent funding, now therefore be it RESOLVED, on recommendation of the Human Services and Budget and Fiscal Policy Committees, That the Director of Finance is directed to appropriate $5,000 from the County Contingent Fund, A1990, to A6310.4536, Literacy Volunteers on a one-time basis to meet this need, and that this appropriation is contingent on the City of Ithaca providing $5,000 to Literacy Volunteers in 1995. SEQR ACTION: TYPE II -15 RESOLUTION NO. 218 - AUTHORIZATION TO EXECUTE CONTRACT INCLUDING OPPORTUNITY CORPORATION (EOC) AND BUDGET ADJUSTMENT MOVED by Mr. Joseph, seconded by Mrs. Livesay. Representative Mink was excused at 6:45 p.m. A voice vote resulted as follows: Ayes - 12, Noes - 2 (Representatives Meskill and Totman), Excused - 1 (Representative Mink). RESOLUTION ADOPTED. WHEREAS, EOC has received free space from Tompkins County since the Organization's founding as the County's grant payment to support the work of that Agency, and WHEREAS, this Board has revamped the County budget over the last two years into budgeting units and programs with the objective of making it clearer to the tax -paying and service -receiving public what their tax dollars are paying for, and WHEREAS, it is therefore desirable to budget the County's grant support of EOC and to collect rent from EOC as a separate transaction, thereby making the County's support for EOC clearer, and WHEREAS, EOC has requested a change in its assigned space in Biggs Building A, which change reduces the total space used by the Agency, now therefore be it RESOLVED, on recommendation of the Human Services and Budget and Fiscal Policy Committees, That space designated on a map prepared by the Division of Engineering in Biggs Building A is hereby assigned to Tompkins County EOC, RESOLVED, further, That the Director of Finance is authorized and directed to make the following budget adjustment: BUDGET ADJUSTMENT Appropriation: A6301.4501 EOC $77,715 Revenue A9999 Unallocated revenues $77,715 RESOLVED, further, That the County Administrator is authorized and directed to execute a contract and lease agreement with EOC through 1995 that includes $77,715 in grant funding to that agency, requires a payment of $ 77,715 in rent from that Agency, and requires EOC to seek grant funding 287 October 2, 1995 to cover as much as possible of the cost of its space and to pay to Tompkins County any of this funding that it succeeds in obtaining, RESOLVED, further, That EOC's payment to Tompkins County in 1996 shall be determined by the cost to Tompkins County of providing that space. SEAR ACTION: TYPE II -15 Chairman's Report and Appointments Chairman Stein made the following appointments: Electronic Future Committee Alan McAdams GIS Advisory Committee Jack Miller Sheriff's Department Contract Committee (Union contract expires February 29, 1996) Scott Heyman Anita Fitzpatrick Beverly Livesay Peter Meskill Chairman Stein stated that a couple of weeks ago an editorial concerning the New York State Quick Draw lottery game which called for County Boards to vote on the lottery appeared in the Ithaca Journal. He said he asked the County Attorney whether the County had any role in this. He said he was informed by memo from the County Attorney that a County Board does not have any role in the lottery. The lottery is entirely within the State's purview. The County may only take the action of requesting that the State take some form of action. Report from the County Administrator Mr. Heyman reported the federal maximization project authorized by this Board was a project organized by the New York State Association of Counties on our behalf which would hire a consulting firm which in turn would hire 1,000 accountants from various accounting firms from around the State to make sure that counties in New York State submitted applications for Medicaid funding that were at the very maximum by September 30, 1995. He said the initial report from the Health Department is that Tompkins County was able to get $90,000 in claims in early on the Preschool Handicapped Children's program as well as another $90,000 that staff took care of for the Early Intervention Program. He reported next year the Finance Director will begin conducting the annual auction of foreclosed properties in Tompkins County per the amendment to the Charter and Code. He distributed a report on the preliminary results of the auction, and stated at this time it looks like the County did well. He reported on the long-range planning process the County has embarked on. He stated public sessions on the budget are taking place at Biggs, Cooperative Extension, and Tompkins Cortland Community College. Report from the County Attorney 288 October 2, 1995 Mr. Theisen reported Assistant County Attorney, Jonathan Wood, filed a brief in the McMahon vs. DSS case today. He stated anyone wishing to review this may do so in his office. Mr. Theisen reported there is no new status report on the Local Law imposing a Motor Vehicle Use Fee. Report from the Finance Director Mr. Squires reported on the installment payment of taxes, and said Lansing School District has delivered their installment to him of $255,000. He said the Newfield School District, who has also elected to pay in installments, has not submitted a payment as of this date. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee will meet on October 3 and 6, and will assemble and recommend a 1996 Budget. He noted the County is going into the budget process in much better shape than it has in recent years. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met briefly before this meeting which resulted in the resolution entitled Support for the Tompkins County NTIA/TIIAP Application being added to the agenda. She also stated the Committee needs to establish a new meeting date because October 9 is a Holiday. RESOLUTION NO. 219 - AUTHORIZATION TO CHARGE BACK DIRECT ELECTION MOVED by Mrs. Livesay, seconded by Mr. Lane. Mr. Meskill said he would rather see a bill sent directly to the townships so they can see the exact amount. Mr. Lane and Mrs. Livesay said the other town supervisors they spoke to are in support of this. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 1 (Representative Meskill), Excused - 1 (Representative Mink). RESOLUTION ADOPTED. WHEREAS, pursuant to Election Law 4-136(1), (2), (3), and 4-138, the County shall charge certain expenses to municipalities, and WHEREAS, the Tompkins County Board of Elections has filed its Annual Financial Report detailing 1994 direct expenses, and WHEREAS, Opinion 92-26 of the State Comptroller has affirmed the County's obligation to charge back direct expenses to individual cities or towns, now therefore be it RESOLVED, on recommendation of Governmental Affairs, and Budget and Fiscal Policy Committees, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 1996 tax rolls the direct election expense detailed in the 1994 Financial Report of the Board of Elections and any direct election expenses previously billed for 1992 and 1993 which remain unpaid as of November 1, 1995, RESOLVED, further, That Resolution No. 248 of 1990 is hereby rescinded. SEQR ACTION: TYPE II -15 289 October 2, 1995 RESOLUTION NO. 220 - SUPPORT FOR THE TOMPKINS COUNTY NATIONAL TELECOMMUNICATIONS AND INFORMATION ADMINISTRATION/ TELECOMMUNICATIONS AND INFORMATION INFRASTRUCTURE ASSISTANCE PROGRAM (NTIA/TIIAP) APPLICATION MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the County of Tompkins recognizes the importance of strong, convincing, and open communication with all of the citizens in our community, and WHEREAS, the County has committed itself to spend resources on assuring that citizens have access to information through a variety of traditional means and through the emerging technology of computer networking, and WHEREAS, this effort by the County is marked by a commitment to reach out and collaborate with other municipalities and political entities in our County, to assure effective and extensive improvement in communicating on government issues to all communities, and WHEREAS, this collaborative effort led to a joint application to the National Telecommunications and Information Administration (NTIA) by the: County of Tompkins City of Ithaca Tompkins-Seneca-Tioga Board of Cooperative Education Services South Central Research Library Council Finger Lakes Library System - Tompkins County Public Library, and WHEREAS, this application resulted in the commitment by the several partners to $456,896 in local resources under the matching funds incentive of the NTIA's Telecommunications and Information Infrastructure Assistance Program (TIIAP), and WHEREAS, four other TIIAP proposals were developed from within our community, all of which will have positive effects nationally and within our own community, and WHEREAS, the County has become aware that the U.S. Senate is now considering total elimination of the NTIA, and WHEREAS, this action would have a profound negative effect on the efforts to assure a well informed electorate and citizenry, and WHEREAS, our review of existing NTIA and TIIAP program indicates that these modest government programs have had powerful and positive effects in other communities, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Tompkins County Board of Representatives calls upon the U.S. Senators from the State of New York, and upon all of the New York Representatives in the House to take all possible actions to restore NTIA and its programs in the Federal budget for 1996, and the Budget Plans for future years, RESOLVED, further, That the Chairman of the Tompkins County Board of Representatives is hereby directed to prepare and send letters to the New York Delegation, Chair of the U.S. Senate Appropriations Committee, National League of Cities, President Clinton, U.S. House and Senate Majority and Minority leaders and the New York State Conference of Mayors conveying this resolution, and expressing the County's view of the importance of the NTIA as essential to the preservation of a fully informed citizenry. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Public Safety Committee 290 October 2, 1995 Mr. Meskill, Chairman, reported as of 10 a.m. on September 29 there were 26 prisoners being boarded out of the Tompkins County Jail. He said he is working with Bobby Smith of B.O.C.E.S., Gordon Stevens, Jail Administrator, and other individuals in trying to get together a format for a question and answer session with the Department of Education and some corrections officials to discuss and get proposals to work towards reducing jail population and especially with youth. He noted it is Fire Prevention Week next week and urged everyone to recognize fire safety. RESOLUTION NO. 221 - APPROPRIATION FROM CONTINGENT FUND - APPROVAL OF BAIL PROGRAM ENHANCEMENT FUNDING -OFFENDER AID AND RESTORATION MOVED by Mr. Meskill, seconded by Mr. Lerner. Representative Winch was excused at 7:12 p.m. A short roll call vote resulted as follows: Ayes - 10, Noes - 3 (Representatives Lane, Proto, and Totman); Excused - 2 (Representatives Mink and Winch). RESOLUTION ADOPTED. WHEREAS, Offender Aid and Restoration (OAR) of Tompkins County will be unable to maintain the 1994 level of bail loans during 1995 because of reduced funding, which has resulted in reduced staffing levels and a projected drop in bails from 52 per year to 46, and WHEREAS, OAR bail loans have saved Tompkins County a minimum of 2,340 jail days each year, at a very conservative average of 45 days saved per bail, and WHEREAS, given the crowded condition in the jail since 1990, OAR thereby saved the County between $160,000 and $330,000 per year in board -out costs, and WHEREAS, the jail admissions in 1995 have continued at a rate similar to that in 1994, with the jail boarding out at least one inmate every day from June, 1994 to June, 1995, and OAR expects a continued demand for the bail program for the remainder of the year, and WHEREAS, the Tompkins County Board of Representatives has designated the OAR Bail Program a Cost Saver Program for 1995 and 1996, every year the Cost Saver has existed, and WHEREAS, OAR could expand its bail program to provide a minimum of six additional bails in 1995 by adding .2 FTE of Program Coordinator time to administer the additional bails, and WHEREAS, those six additional bails would save 45 days per bail on average, which at $70 a day in board -out fees would likely save the County $18,900 in board out costs, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, That the Director of Finance is hereby directed to appropriate $5,065 from the Contingent Fund to A6310.4597, OAR Bail and Intake. SEQR ACTION: TYPE I1-15 Report, Presentation of Resolution(s) and Appointment(s) from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee met before this meeting and business is reflected on the agenda. She stated the Committee will meet on October 11 at 8:30 a.m. to discuss rural libraries and the Tompkins County Public Library. She called attention to the County Planner, a publication created by the County Planning Department. She said the County Planner contains a good overview on what the Department works on and is very useful. The Annual Library Booksale will be held from October 7-16 and October 21-23. 291 October 2, 1995 RESOLUTION NO. 222 - SEEKING RECERTIFICATION OF BETTER HOUSING FOR TOMPKINS COUNTY'S SERVICE AREA, BY THE NEW YORK STATE DIVISION OF HOUSING AND COMMUNITY RENEWAL MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Better Housing for Tompkins County, Inc., (BHTC) founded in 1981 as a not-for- profit Rural Preservation Company, whose purpose and goal is to "improve and develop housing opportunities for low and moderate income residents in the rural areas of Tompkins County", and WHEREAS, BHTC receives core funding through the New York State Division of Housing and Community Renewal (DHCR) to develop and improve housing opportunities for low and moderate income families in Tompkins County, and WHEREAS, DHCR requires Rural Preservation Company's service areas to be recertified every ten (10) years, and WHEREAS, rural Tompkins County has significant numbers of deteriorating and substandard structures, which are in need of being rehabilitated or upgraded, and WHEREAS, certain rural areas show physical deterioration, decay, neglect and/or disinvestment, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the Tompkins County Board of Representatives seeks DHCR's approval for recertification of BHTC's existing service area, including those municipalities in Tompkins County outside the City of Ithaca, the Village of Cayuga Heights, and the Village of Lansing. SEQR ACTION: TYPE II -15 RESOLUTION NO. 223 - CAPITAL PROGRAM REVISION - LIBRARY PLANNING AND IMPROVEMENTS MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the exterior renovation of the Tompkins County Public Library was placed on hold pending an evaluation of the structure with respect to the program needs and the 1995 strategic plan, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education, and Capital Program Committees, That the scope of the Library Facade Project be expanded to include a Building Utilization Study. SEQR ACTION: TYPE II -15 Appointment It was MOVED Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to appoint Gregg Hoffmire to the Tompkins County Planning Federation as the Town of Ulysses representative for no set term. Ms. Kiefer asked when a municipality submits a resume on an old form, that staff contact them and remind them to use the updated form. Report and Presentation of Resolution(s) from the Transportation Services Committee 292 October 2, 1995 Ms. Blanchard, Chair, reported the Committee held two budget sessions on September 20 and 21. She said the process the Committee used worked well. Each division manager came to the Committee, and spoke of goals and objectives they felt were reasonable for 1996, and also highlighted problems they thought the Committee should be aware of. They also discussed the planning tools they were using to assure that the County would be seeing the most effective use of the target and special request monies. The Committee had very interesting and useful information presented on the pavement management system. Ms. Blanchard stated the Committee has also asked each division manager to provide copies of the overhead presentations used at those meetings so that these can be shared with the Budget and Fiscal Policy Committee. She said she would like this Board to look at some way to standardize information that goes to programs committees so this information can be shared with all Board members. The next meeting will be October 25 at 8 a.m. in Board Chambers. RESOLUTION NO. 224 - AUTHORIZING AN INTERMUNICIPAL AGREEMENT BETWEEN TOMPKINS COUNTY AND TOWN OF COVERT — TOMTRAN PUBLIC TRANSPORTATION SERVICE MOVED by Ms. Blanchard, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, Section 119-0 of the General Municipal Law of the State of New York authorizes a municipality of the State of New York to enter into an intermunicipal agreement to provide public transportation service between municipalities, and WHEREAS, the Town of Covert in Seneca County, (adjoining the Town of Ulysses to the north) requests that Tompkins County extend TOMTRAN service to the Town to provide public transportation to and from the City of Ithaca, and WHEREAS, Tompkins County desires to reduce traffic congestion through the Route 96 bridge construction project area (known as the Octopus), and WHEREAS, the Town of Covert agrees to financially support the expansion of TOMTRAN services to the Town during a demonstration period, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the Tompkins County Board of Representatives authorizes the Contracts Coordinator to execute an intermunicipal agreement with the Town of Covert to authorize extending TOMTRAN public transportation service from Tompkins County to the Town of Covert, RESOLVED, further, That the County will work with the Town of Covert to establish operating policies, fares, schedule and a marketing program, RESOLVED, further, That the County retains the right to terminate this agreement upon thirty (30) days notice to the Town of Covert and the authorized carrier(s). SEQR ACTION: TYPE II -15 RESOLUTION NO. 225 - ACCEPTANCE OF FEDERAL SECTION 18 GRANT TO PURCHASE TWO SMALL BUSES FOR TOMTRAN MOVED by Ms. Blanchard, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, the County of Tompkins requested a grant of funds from the United States Department of Transportation, pursuant to Section 18 of the Federal Transit Act of 1964 as amended, for a capital project to purchase two 25 passenger buses and related equipment for Tompkins County, and 293 October 2, 1995 WHEREAS, this resolution supersedes Resolution No. 25 of February 7, 1995, by accepting a larger grant of State and federal funds for the project, and WHEREAS, the budget for the project is as follows: Federal Section 18 $126,000 80% State 15,750 10% County 15,750 10% Total $157,500 100% WHEREAS, the County share was encumbered in the 1995 TOMTRAN budget, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the Board of Representatives authorizes the County's Contract Coordinator to execute: 1. Any and all agreements between Tompkins County and the State of New York for the above-named project; 2. Any and all agreements between Tompkins County and any third party contractor necessary to complete the above-named project; 3. Any Municipality Vendor Contract for the purchase of vehicles and installation of related equipment; RESOLVED, further, That Tompkins County certifies through this resolution, that the local share of $15,750 as described in the project application is committed to this project. SEQR ACTION: TYPE II -15 RESOLUTION NO. 226 - RESCISSION OF RESOLUTION NO. 214 OF 1995 AND AWARD CONTRACT TO SUPPLY A SNOW BLOWER WITH BROOM ATTACHMENT - TOMPKINS COUNTY AIRPORT MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, the Division of Purchasing and Central Services has duly advertised for proposals for the supply of a Snow Blower with Broom attachment at the Tompkins County Airport, and WHEREAS, six bids were received and duly opened on Thursday, July 27, 1995, and Sweepster of Dexter, Michigan was the lowest responsible bidder with acceptable deviations, and WHEREAS, the three lowest bids including bid from Kodiak Northwest of Paul, Idaho, contain unacceptable deviations and are hereby rejected, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That Resolution No. 214 of 1995, awarding the contract to Kodiak Northwest of Paul, Idaho, is rescinded, RESOLVED, further, That the contract for supply of a Snow Blower with Broom attachment at the Tompkins County Airport be awarded to Sweepster of Dexter, Michigan with a bid of $324,500, subject to the approval of the Federal Aviation Administration (FAA) and the New York State Department of Transportation (NYSDOT) and that the budget for said Snow Blower is as follows: FAA Share (90%) Account No. 5610.4592 $292,050 NYSDOT ( 5%) Account No. 5610.3592 $ 16,225 Local Share ( 5%) Account No. 5610.5031 $ 16,225 Total Account No. 5610.9239 $324,500 RESOLVED, further, That the Contracts Coordinator be and hereby is authorized to execute an agreement on behalf of Tompkins County for supply of the Snow Blower, 294 October 2, 1995 RESOLVED, further, That the Finance Director is hereby authorized to advance monies until reimbursement is received from the FAA and NYSDOT. SEQR ACTION: TYPE II -12 Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met on September 5 and was chaired by Representative Kiefer in his absence. The Committee met again today prior to the Board meeting and approved resolutions that are reflected on the agenda. The next meeting will be October 12 at 9:30 a.m. RESOLUTION NO. 227 - AUTHORIZATION TO CHARGE FEE - FLU VACCINE - HEALTH MOVED by Mr. Evans, seconded by Mr. Proto. By agreement of both the Mover and Seconder, this resolution was temporarily withdrawn from the agenda. Report from the Economic Development Committee There was no report from this Committee. Report from the Solid Waste Committee Mr. Todd, Chairman, reported the next meeting will be scheduled in late October. At that meeting the Committee will be presented with third quarter statistics for the Recycling and Solid Waste Center. Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee met last Tuesday with Aurora Valenti, Tompkins County Clerk, and discussed the role of her position in relation to the Charter and Code. The next meeting will be October 10 at 3:15 p.m. in the Old Jail Conference Room. Report from the Human Services Space Planning Committee Mr. Joseph reported at the next Board meeting there will be a presentation on two alternatives, one downtown with a preliminary design, and one on West Hill on existing County land. The Board will also be presented with price comparisons for the two. Presentation of Resolution(s) from the Health and Environmental Quality Committee (cont'd) RESOLUTION NO. 227 - AUTHORIZATION TO CHARGE FEE - FLU VACCINE - HEALTH MOVED by Mr. Evans, seconded by Mr. Proto. Mr. Evans stated he just spoke to Alice Cole, Public Health Director, who has informed him that no one will be turned away. They will be asking for a fee of $8 and this is the amount that will be billed to Medicare. A voice vote on the resolution resulted as follows: Ayes - 13, Noes — 0, Excused - 2 (Representatives Mink and Winch). RESOLUTION ADOPTED. 295 October 2, 1995 WHEREAS, the Tompkins County Health Department provides flu vaccinations to senior citizens, as well as children and adults who are medically eligible for the vaccine, and WHEREAS, the Depaitment is now a participating provider of Medicare Part B, and is mandated under the 1991 Mandatory Submission Ruling to bill Medicare for any reimbursable services, and WHEREAS, we are required to charge non -Medicare participants the same rate as Medicare participants in order not to "subsidize" non -Medicare flu vaccine administration with Medicare fun, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the Department is authorized to charge a fee of eight dollars ($8.00) for the flu vaccination. SEQR ACTION: TYPE II -15 RESOLUTION NO. 228 - URGING THE GOVERNOR TO RETAIN FUNDING FROM THE ENVIRONMENTAL TRUST FUND FOR PURPOSE OF SUPPORTING NON -POINT SOURCE WATER QUALITY PROGRAMS MOVED by Mr. Evans, seconded by Mr. Lerner. A voice vote resulted as follows: Ayes -- 9; Noes - 4 (Representatives Lane, Proto, Todd and Totman); Excused - 2 (Representatives Mink and Winch). RESOLUTION ADOPTED. WHEREAS, New York State has established a law to provide for an Environmental Trust Fund to fund specific programs designed to protect and enhance the State's environment including non -point source water quality programs, and WHEREAS, the Legislature in its recent session appropriated from the Environmental Trust Fund $1,370,000 for the Non -point Source Abatement and Control grants, and WHEREAS, these monies along with federal funds would be used to fund programs designed to protect and enhance the State's surface waters in accordance with the federal Clean Water and Safe Drinking Water Acts, and WHEREAS, the County has been informed that a proposal is being considered to encumber these funds to reduce the State's budget deficit, and WHEREAS, the County supports the use of the Environmental Trust Fund for its intended purpose and specifically to support Non -point Source Abatement and Control Grants, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the Tompkins County Board of Representatives urges that the Governor not encumber these funds and that the Governor spend these monies as appropriated by the Legislature. SEQR ACTION: EXEMPT OR TYPE II -15 Report from the Electronic Future Committee Mr. Evans, Chairman, reported the Committee met Thursday and worked on the development of a contract. He stated work on the Committee has been the best exercise of intermunicipal cooperation he has ever seen in County government. He said the County is working with B.O.C.E.S., the Ithaca Central School District, the Tompkins County Public Library, and the South Seneca Library to come together to try to develop a common information network within Tompkins County. He reported the Committee voted to support the Internet budget request as presented. Mr. Evans also said he has requested that Chairman Stein schedule time at the first Board meeting in November for a presentation on what the Internet can do for selling Tompkins County well beyond its borders. The next meeting will be October 4 at 1 p.m. Mr. Totman noted there was no mention of villages and towns on this Committee and asked 296 October 2, 1995 if they had been asked to participate. Mr. Lerner said the Committee is discussing extending the Web to municipalities but initially it is for libraries and schools. Ms. Blanchard asked if the Committee is considering charging a fee for public access; Mr. Evans said the grant proposal is for a demonstration project and does not include a fee. Mr. Proto asked if there is any estimate of how many County residents would really make use of this; there was none. Mr. Joseph asked what the cost estimates are for 1996 and beyond, and Mr. Evans said $141,200 in 1996, $77,800 in each of 1997 and 1998, and most is for one-time hardware requests. Report from the Leadership Council There was no report from this Committee. Report from the Public Information Committee There was no report from this Committee. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee is planning a joint meeting with the Economic Development Committee on October 23 at 8:15 a.m. Mr. Proto asked Mr. Meskill to report on the status of E-911. Mr. Meskill said the entire County has been indexed and copies are being sent to the municipalities. He hopes to have another report at the next meeting. Report from the Inter -Municipal Cable Commission Mr. Lane, Chairman, reported the Committee will meet on October 11 at 7 p.m. in the Old Jail Conference Room. The Commission will be discussing several topics, including ways to tie in with the Electronic Future Committee. Mr. Lane stated the Committee will also be talking about the Warner social contract. He noted there are currently 900 complaint cases. Adjournment On motion the meeting adjourned at 8:05 p.m. 297 October 17,1995 Regular Meeting Called to Order Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives; Excused: 2 (Representatives Blanchard and Totman). Representative Meskill was excused from the meeting at 7:55 p.m. following the Human Services Committee report. Approval of Minutes of October 2, 1995 It was MOVED by Mr. Proto, seconded by Mr. Evans. Mr. Meskill stated he feels the amendments proposed by Representative Kiefer move away from the policy adopted by this Board on taking minutes. He feels if this Board is going to continue to add volume to the minutes, the Board needs to do this universally. A voice vote on the minutes with the corrections submitted by Representative Kiefer resulted as follows: Ayes - 11, Noes - 2 (Representatives Joseph and Meskill), Excused - 2 (Representatives Blanchard and Totman). MINUTES APPROVED. Presentation of Proclamations Chairman Stein presented the following proclamations: Cornell Cooperative Extension of Tompkins County Week - October 15, 1995 through October 21, 1995, to Paul Bonaparte -Krogh; Mr. Bonaparte -Krogh noted their Annual Meeting will be held on November 29 and on December 12 there will be a satellite conference for local government officials at the County level, and said they will be focusing on updated block grant information; and Day of Tribute to RSVP Volunteers - October 20, 1995. Privilege of the Floor by the Public Richard Boronkay, 150 Pearsall Place, and Elks and Eagles representative, spoke concerning moving the Department of Social Services downtown. He said it is his understanding that this Board will be having a presentation from the Human Services Space Planning Committee this evening and that there will be meetings held in the coming weeks with the neighborhood surrounding the proposed site for the new building. Mr. Boronkay invited the County to meet with the Elks and Eagles as well. Privilege of the Floor by Board Members Michael Lane, District No. 14 Representative, stated this past week the fire companies in Tompkins County have been celebrating and commemorating fire prevention week. He feels these volunteers should be commended, and expressed his appreciation to these individuals. 298 October 17,1995 Mr. Proto, District No. 7 Representative, thanked Representative Lane for his comments on volunteer firefighters. He reported on the County rededication of a civil war monument in front of the Town Hall in Danby that was done by the Sons of the Union Veterans, and thanked Assemblyman Martin Luster for attending to rededicate the monument. Mr. Proto also reported October 13, 1916 was an auspicious day for this County and mail service. The first time air mail was dropped in the United States was in Ithaca, New York. Presentation by Human Service Space Planning Committee Ms. Mink began by telling the Board the purpose for this presentation is to inform the Board on where the Committee has been, where they are now, and what remains to be done. She said she hopes to be able to get everyone's questions answered this evening. She reported the process started approximately two years ago when the previous Board was poised to spend $6.5 million on replacing the heating and ventilation systems at Biggs A. This was at a point after a year of complaints about air quality issues and security in the building. At this time it seemed to make sense not to move forward, but to look at other options for how we could provide the services these agencies provided in that building or elsewhere in another building. At that point a space study was commissioned by Sutton Associates which was presented to the Board and accepted on March 21, 1995. Issues such as space use, what kind of services are being provided, and what agencies work well together were looked at in this Study. After examination of a number of sites, using criteria including how they could accommodate the space needs of each agency, the availability of parking for employees and clients, accessibility to the client base and public transportation, security considerations, and proximity to other governmental offices, twenty-five sites were reduced to nine. The study found that forty-one percent of the client base lived in the City of Ithaca and fourteen percent in the Town of Ithaca, and concluded that the City was an appropriate site for those agencies. Ms. Mink stated on April 4, 1995, this Board voted unanimously not to continue use of Biggs A as a home for County agencies, and voted almost unanimously to look seriously at what it would mean to locate a building elsewhere. She said two options were going to be looked at: A site downtown, and a site on land currently owned by the County by the current Biggs A and B buildings. She stated Thomas Associates were hired on June 20, 1995, and were asked to reduce the nine sites that Sutton had evaluated to three and then to one, and then to come up with a preliminary design of what a building could look like. During that time negotiations were also held with the City on coming up with terms for a Memorandum of Understanding that would be presented to this Board at the time of a vote, that would be a guideline of expectations and assurances. Of the three finalist sites, the Elks/Eagles site was a very tight space, without room for setback or landscaping, and would require a bridge of the Ithaca Journal parking lot; the Woolworth 'site would take existing parking spaces, could severely disrupt Woolworth's operations and create congestion, and has the complication of multiple owners. She said during this presentation, the Board will look at the results of the Thomas Study, the Biggs alternative, and a spreadsheet which will look at the comparative costs. She said she will share correspondence from the Mayor about negotiations from the City, and will also open the floor for questions from Board members. David Kukuck, Architect for Thomas Associates, said this has been an effort that has involved not only a very large Committee, but also senior administrators and a large group of stakeholders. He stated there have been two efforts, one has been a question of becoming familiar with the needs of the County relative to any new facility, and to look at how those criteria, concerns and parameters could be dealt with and incorporated into a site downtown. He said the process has been very constructive, and Thomas Associates has been pleased to be a part of this. Mr. Kukuck stated discussions have taken 299 October 17,1995 place and continue to take place on how offices can meet the needs of administering a department, how they can help people work together, and how they can help different departments work together to achieve greater efficiency and effectiveness. Mr. Kukuck stated a list of ten or twelve criteria were developed of which he listed and explained some of them: • Program and functionality - meeting the program needs, how do we fit in the Department of Social Services, Probation, the Youth Bureau, the Credit Union, Central Services - how to make all of these departments work together; • Parking - a major concern in both places but also very different in both areas; • Safety and security and the need to accomplish multiple entries into the building for programmatic reasons; • Image and neighborliness - He said there was real concern that it would be looked at as the welfare building. The quality of how the building presented itself both to the public, the City, the County, and the people working there came up again and again as an issue; • Adaptability and expandability - the ability to allow individual depai tments to grow or shrink and not require massive renovation; the ability to either compress the County's needs for this facility and use part of the facility as lease space or another form so that it does not go to waste, or to put together a building that would allow it to grow if that became a need in the future; • Environmental quality - this has a lot of different aspects, not only internal, but also quality of the setting for the building itself. He said in order to facilitate looking at the same kinds of parameters, a benchmark solution was developed. This describes specifically, but broad enough to allow specific applications and terms, what this building would be. He said originally they were charged with looking at four downtown sites and helping the Committee generate enough information to make a decision on a preferred site. He said they were intent through the process not to identify one site as "the site" but say that "this looks like the best opportunity among the number of sites that were considered". Mr. Kuckuk said the site that was ultimately settled on was the one bordered by North Plain and West State Streets, which is three blocks West of the Commons and very much in the development corridor that the City sees wanting to take a direction on in the next few years towards bringing together the Commons and the Inlet development areas. Mr. Kukuck stated a number of configurations of the site were looked at, and it became clear that it was possible to accommodate the program on a much more limited site than the Committee had been looking at, primarily the commercial parcels which front along West State Street. He said the way the building is configured as a 64,000 sq. ft. building, consisting of four floors, which is within the zoning envelope currently in place for that site, and a single story element at the corner. The program also calls for 51 cars to be located on site, primarily agency and visitor parking, and also to look at the development of some green and open space within the limits the site would allow. The program at this point would include the Department of Social Services, Probation, the Youth Bureau, and Central Services. He said the intent of the building is that the departments are essentially built as single large open floor spaces, very much on a commercial office building model so that the interior partitioning that is readily flexible and can be modified without a great deal of expense. Mr. Kukuck continued his presentation by explaining the design configuration of the models presented. He said the building, as presented by the drawing this evening is seen as a very basic building, it is not intended to be anything developed beyond 300 October 17,1995 the needs of the agencies that would be housed in it. He also stated that included in the options is the County's option to take certain adjacent properties. James Kazda, Tompkins County Senior Civil Engineer, gave a presentation on the model at the Biggs site of the same Benchmark building that was just presented at the downtown site, and also reviewed a spreadsheet. He said the property that was originally looked at at Biggs is a 26 acre parcel, and when doing the original surveys, several areas were found that appeared to be wet, and they tried to locate the building on what they think is dry land. He said there are 240 staff and County car parking spots in the lot, there are 45 visitor spots in the front of the building. There is also the development of an entrance drive as well as a storm water detention basin which was required to reduce the effect of run off from the hard surfaces. The building is a three-story building, reduced in height to minimize the effect on foundations. One of the large differences in building on the Hill and Downtown is the requirement for the foundations. At this time Mr. Kazda reviewed the estimated costs for each alternative. Ms. Mink distributed copies of two letters sent by City of Ithaca Mayor Benjamin Nichols, in preparation for the Memorandum of Understanding she spoke of earlier. She said the City will be voting before this Board on whether to commit to buying and paving over an at -grade lot that would be reserved for County use, a block away from this preferred site downtown. This would give the County 70 spaces. She said there are also 20 spaces available at the firehouse parking lot across the street from the preferred site, as well as on-site spaces. The Planning and Engineering Departments have done surveys of the area and a two block perimeter at various times throughout the day, and found that there are about 100 spaces available. This would cover the parking needs of the County employees. The floor was now turned over for questions from Board members. Mr. Proto said he would like all Board members to be dealing with the same information as to what comprises the numbers that are being presented, and he asked how the numbers are arrived at. He said as he calculated figures he did not come up with the same figures on parking that have been presented. Mr. Kazda clarified what the actual parking needs are, and how those needs are proposed to be met. He said there are 255 parking spaces required which includes staff, visitors and County agency cars. At the preferred site downtown there are 51 sites, 28 slots that are reduced because of incentives that would be proposed for incentives for public transit, and there are some employees that live downtown and may walk or ride a bicycle to work, there are 20 slots behind the firehouse, and 70 slots would be in the new lot. This leaves a need for the County to find between 31 and 81 on -the -street parking spaces. He said the parking survey Ms. Mink spoke of found 100 unmetered parking spaces available for the County to use. Mr. Proto said this is the kind of detailed answers he is looking for. Ms. Mink said there is written backup information available to answer Mr. Proto's questions. Ms. Mink stated there will be similar presentations held for employees at Biggs A, and at least two presentations to the community before making a recommendation to this Board. Mrs. Schuler asked about the impact on the neighborhood. Mr. Hanson, Planning Commissioner, stated that a secondary impact analysis was done that went beyond the two -block area by two more blocks, and sufficient space was found. Mr. Meskill asked what the figure on the spreadsheet was based on in relation to the Biggs land for $360,000 for 18 acres. Mr. Kazda stated the figure is based on the assessment of the land that is currently with Biggs so it is an assessed value, not an appraised value. Mr. Meskill asked about the fiber optics and asked what the specifics are, and if there is any County cost involved and how would the County benefit from hooking up into that. He asked that the City's capital project be broken out showing what they have proposed in their 1996 budget, and the additional capital, unless it is all in there, for the parking lot improvement (block 14 vs. what they are proposing right now). 301 October 17,1995 Mr. Winch asked if the County would have a signed parking agreement concerning all parking issues with the City of Ithaca prior to the Board voting to proceed. Ms. Mink said she intends to obtain this. Mr. Winch also asked about the City's recent interest in payments in lieu of taxes recently. Ms. Mink replied they are not interested. She stated that it was agreed early in their negotiations that this issue would not come up. Mr. Winch asked for what period of time would this not come up. Mr. Lerner stated the preferred downtown site is in his district, and one of his concerns was what the impact of a massive multi -story office building on that block, and said his preliminary impression is that this issue has been dealt with very thoughtfully. Ms. Mink said she found similar reactions at the West End Business Association meetings. Mr. Proto stated early on there were discussions about housing other human services agencies in the same building as the County departments, and asked what became of this idea. Ms. Mink said there were representatives from the Human Services Coalition Study group at many of the meeting; however, that has fallen apart because of the lack of commitment by human services agencies. She has been told that those agencies are looking at another space. There was discussion on what the destiny plan would be of the current Biggs A building. She said no matter where the offices move, the Biggs A building will have to be dealt with. Mr. Hanson distributed a packet of information addressing this issue. Mr. Hanson said RFPs (Request for Proposals) are expected in on October 31; he noted that no potential respondents came for the site tour on September 13. He said the Cornell University Real Estate Division, has recommended that the County pursue using a high profile commercial real estate firm that has proven experience in this type of marketing. The presentation was concluded at this time. Ms. Mink asked if any Board member has questions, to forward them to her or staff in the next couple of weeks. She stated a recommendation, along with a resolution, will be presented to the Board at the next Board meeting on November 9, 1995. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairman and duly seconded and unanimously adopted by voice vote by members present, the following resolutions were added to the agenda: Authorization to Execute Contract - Personnel Approval of Tompkins Cortland Community College Professional Administrators Association Approval of Tompkins Cortland Community College Faculty Association Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: Urging the Governor to Suspend Moratorium on Regulations to Allow New York State Approval to Purchase One Patrol Boat - Sheriff's Department Withdrawal of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the following resolution with final committee action being affirmed: 302 October 17,1995 CA050 - Budget Adjustments - Various Departments Chairman's Report Chairman Stein reminded the Board that he has been working on establishing meeting dates with State Senators Kuhl and Seward and Assemblyman Luster. The following dates have tentatively been set: November 9 at 4:00 p.m. to meet with Senator John R. Kuhl, Jr., and November 16 with Assemblyman Martin Luster. At this time Senator Seward has not responded. Mr. Stein stated written confirmation of these dates will be distributed to the Board as soon as this information is confirmed. Mr. Stein reported a presentation on each of the following subjects has been requested for the next Board meeting: Tompkins Cortland Community College Master Plan, the Internet, and on economic development by Michael Stamm, President of Tompkins County Area Development. He noted the next Board meeting is scheduled for November 7 which is Election Day, and asked if any member of the Board wished to change this meeting date. Addition of Resolution(s) to the Agenda It was MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to add to the agenda a resolution entitled Amendment to Resolution No. 25 ] of 1994 - Establishing 1995 Meeting Dates. RESOLUTION NO. 229 - AMENDMENT TO RESOLUTION NO. 251 OF 1994 — ESTABLISHING MEETING DATES MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. RESOLVED, That Resolution No. 251 of 1994 - Establishing 1995 Meeting Dates is hereby amended to change the November 7, 1995, meeting to November 9, 1995, at 5:30 p.m. in Board Chambers. SEQR ACTION: TYPE II -15 Report from the County Administrator Mr. Heyman reported the United Way Campaign in the County is underway and encouraged everyone to give as much as possible. He stated the Governmental Affairs Committee authorized him to attempt to sell the West Dryden Road home that was purchased through the Landfill Neighborhood Protection program which has been used for approximately the last five years as an agency operated foster home. He said there has been a decision to restructure the home program, and it does not include free housing for the foster parents. He said at this time he is unsure how the revenue raised from the sale of this home will be used. He announced Russ Oeschle of the Office of Court Administration will be attending a meeting of the Facilities and Operations Committee on October 19 at 3 p.m. to discuss Court security. He encouraged interested Board members to attend. Report from the County Attorney Mr. Theisen reported on the Motor Vehicle Use Fee and its prolongment as a result of the Governor's moratorium. He said he was informed by Representative Livesay that she found out through 303 October 17,1995 the Governor's Office of Regulatory Reform that the moratorium expired on September 30. Mr. Theisen said he spoke with the person who gave Mrs. Livesay this information and was told the Commissioner of Motor Vehicles would be told it is okay to sign the agreement. Report from the Finance Director Mr. Squires reported on third quarter sales tax. He said the County is $80,000 below where it was at this time last year, and the figures show there will be a shortfall in the budget line of about $100,000 for 1995. He said if all goes well the County may receive the same amount it did last year in sales tax ($18.3 million). Mr. Squires reported this has been a busy month for his office, as they have been working on advertising parcels for unpaid taxes. He said 2,500 notices were sent out about unpaid solid waste fees amounting to $300,000 (sixteen percent of the billing). He said he has serious concern for this level of noncompliance. He said he will be issuing a third quarter report in the next few days. He said he has no information at this time on prior period adjustments. Mr. Lerner said he would be interested in seeing those figures when they come in. Mr. Proto asked if there are some people who may have paid their property taxes and not the solid waste fee. Mr. Squires said he has no doubt that some of the 800 unpaid parcels included some solid waste fees. Mrs. Livesay said once the solid waste fee is relevied, you are not able to identify it as a solid waste fee. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met on October 10 and continued to discuss the health insurance premiums. The survey prepared by Representatives Lerner and Blanchard on the way Board meetings are conducted was also reviewed, and is being put into the form of a draft policy. She stated the Committee also discussed some suggestions about the Board's appointment policies; however, the Committee voted not to consider any of the changes at this time. She said any Board member wishing to see a specific change in the appointment process should submit written policy changes to the Committee. Mrs. Livesay stated the Committee wants to continue to talk with the towns about a more expeditious way of collecting taxes and solid waste fees. The Subcommittee on revising the Ethics Code prepared a report with suggested changes. The Committee heard a report from the County Administrator on the real estate broker proposals. The next Committee meeting will be October 23 at 3 p.m. Mr. Lerner requested information concerning the appointment process on what the basis was for the decision that the scope cannot be widened to appoint out -of -County residents to advisory boards. RESOLUTION NO. 230 - AUTHORIZATION TO EXECUTE QUITCLAIM DEEDS - SALE FORECLOSURE PROPERTIES AT PUBLIC AUCTION MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, by tax foreclosure proceedings, the County acquired certain parcels in the County, and WHEREAS, said properties were sold at public auction on September 29, 1995, now therefore be it RESOLVED, That upon payment in full of the bid price, plus current taxes and filing fees, that the County Administrator be and hereby is authorized to execute quitclaim deeds for all parcels sold at the public auction. SEQR ACTION: TYPE I1-15 304 October 17,1995 RESOLUTION NO. 231 - AUTHORIZATION TO EXECUTE CONTRACT - PERSONNEL MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the County has decided to review the 1995/1996 renewal terms of the Blue Cross Blue Shield Group Health Insurance Policy covering County employees and retirees including, but not limited to, contract provisions, claims experience and cost, and WHEREAS, such review shall be followed by a proposal for renewal terms to be considered by Tompkins County in discussions with the carrier, and WHEREAS, the County desires to maintain the best possible health insurance coverage at a justifiable cost to both the County and employees/retirees, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the consultant services for this project be provided by Martin S. Fennell, Health Benefits Consultant, at a cost not to exceed $6,000 if the current carrier is retained or $7,500 if a change in carrier is implemented, said project to commence immediately with anticipated completion not later than December 31, 1995. SEQR ACTION: TYPE II -15 Further resolutions were acted on following executive session. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Chairman, thanked Representative Lane for his comments under privilege of the floor concerning fire prevention week. Mr. Meskill reported the Jail population was 90 as of yesterday; therefore, there are approximately two -dozen people being boarded out at this time. He said the Board needs to be aware this is an ongoing issue that will confront this Board. He reported on a meeting to be held on October 23 that will be looking at an education program as an alternative to incarceration through B.O.C.E.S. which is specifically targeted at people 16-21 years old. The program tries to put them on a day reporting program, keep them out of jail, and educate and counsel them so they do not return to Jail. Mr. Meskill announced the meeting scheduled for October 12 was canceled, and a telephone poll vote was conducted on Resolution No. 232. Mr. Proto requested a copy of the jail population report. Mr. Meslull said he will provide Mr. Proto with a copy of this. RESOLUTION NO. 232 - AUTHORIZING COMMITMENT OF 1996 FUNDS FOR SHERIFF DEPARTMENT VEHICLES MOVED by Mr. Meskill, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, the 1996 recommended budget includes funding for the replacement of three (3) road patrol vehicles, and WHEREAS, the Department of Finance has been advised by the manufacturer of police package vehicles that the build out date for 1996 vehicles is November 15, 1995, and orders must be placed by this date, and WHEREAS, it would be in the best interest of the County to order the 1996 vehicles in time to meet the deadline of the manufacturer, and 305 October 17,1995 WHEREAS, it is the intent of the Tompkins County Board of Representatives to provide funding for the replacement of three (3) vehicles at an approximate cost of $60,000 in the 1996 budget, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the Finance Director be authorized to issue a manual purchase order secured by 1996 budgeted funds for the replacement of three road patrol vehicles. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Planning, Economic Development and Education Committee Mrs. Schuler, Chair, reported the Committee met on October 11 and resolutions approved at that meeting are reflected on the agenda. The Committee began discussion on libraries and will be taking a field trip to public libraries in Tompkins County. Mrs. Schuler announced there will be a Vendor Fair for RFPs for the GIS (Geographic Information System) on December 11. There will also be a land policy meeting on October 19 at 11 a.m. and it is her hope that all members of the Committee will attend. Mrs. Schuler made the following announcements: On October 22 the Dewitt Historical Society will hold an old fashioned auction; on November 2 Shared Living Residences for Seniors will be held at Cooperative Extension and there will be a brown bag seminar on October 18 at noon at the Sciencenter on the HUD Small Cities Development Block Grant program. She said if weather permits, there may be a walking tour of the projects in the Northeast triangle. RESOLUTION NO. 233 - APPOINTMENT OF TOMPKINS COUNTY SMALL CITIES ECONOMIC DEVELOPMENT OVERSIGHT COMMITTEE MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has received funds through the US Department of Housing and Urban Development (HUD) through the Small Cities Community Development Block Grant program for economic development, and is eligible for additional funds through this program, and WHEREAS, there is a need to have an Oversight Committee to evaluate projects and develop program parameters, which is consistent with all other County Small Cities programs, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That a Small Cities Economic Development Oversight Committee be impaneled, with the following members of their designees: Chair, Planning, Community Development and Education Committee President, Tompkins County Area Development Commissioner, Tompkins County Planning Department Representative, Southern Tier Regional Economic Development Council Representative of appropriate project jurisdiction (non-voting) RESOLVED, further, That the Oversight Committee shall meet as needed, RESOLVED, further, That the Oversight Committee shall serve until grant funds are fiully expended. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Facilities and Operations Committee 306 October 17,1995 Mr. Winch, Chairman, reported the Committee will meet tomorrow and Board members will have an opportunity to ask questions of Russ Oeschle of the Office of Court Administration concerning security in the Courthouse. Mr. Winch stated there has been a lot of interest in having some directory signs for the Recycling and Solid Waste Center, and said signs are going to be placed on Route 13. Chairman Stein said he just learned these signs will be in place on Thursday. He reported there are renovations underway on accessibility and repair of the old Courthouse. He said basically they are trying to preserve the envelope of the building. Mr. Winch reported on Brown Road at the Airport and the widening of the road to four lanes. He said work is moving along well and stated there will be a traffic signal at the intersection of Brown and Warren Roads. RESOLUTION NO. 234 - CANCELLATION OF TAXES (TOWN OF ENFIELD) MOVED by Mr. Winch, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed that the Town of Enfield acquired ownership of Parcel 11-2- 8.12, also know as Shudaben Road, prior to the levy of 1995 Town and County taxes, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That in accordance with Section 558 of the Real Property Tax Law, that the unpaid taxes be canceled, RESOLVED, further, That the amount of $256.18 is charged back: $160.20 to the Ithaca City School District; $79.49 to the Town of Enfield; and $16.49 to the County of Tompkins. SEQR ACTION: TYPE II -15 RESOLUTION NO. 235 - CANCELLATION OF TAXES (NEW YORK STATE APPROPRIATIONS) MOVED by Mr. Winch, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed that the State of New York appropriated the following parcels or portion of parcels prior to the levy of 1995 County taxes: Municipality Parcel Number City of Ithaca 43-2-7.2 43-2-8 43-2-9.1 43-2-9.2 52-3-5.2 59-8-1 72-1-1.2 73-5-2.2 73-5-3 Danby 1-1-3 Enfield 16-2-2.12 Town of Ithaca 35-1-24 , now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That in accordance with Section 558 of Real Property Tax Law, the unpaid taxes be canceled on these parcels, 307 October 17,1995 RESOLVED, further, That the amount of $5925.90 be charged back: $5,530.92 to the County of Tompkins; $200.52 to the Town of Danby; $2.32 to the Town of Enfield; and $192.14 to the Town of Ithaca. SEQR ACTION: TYPE 11-15 RESOLUTION NO. - AUDIT OF FINAL PAYMENT - RECYCLING AND SOLID WASTE CENTER - NEW ENGLAND CRINC. It was MOVED by Mr. Winch, seconded by Mr. Todd. Mr. Lerner stated during the early stages of finalizing this project there was a lot of discussion concerning who would be paying what share of the additional costs as a result of the recalculation of the foundation cost. Mr. Winch stated he was assured at the Committee meeting that all outstanding issues were satisfied. Mr. Meskill stated the way he reads the resolution is that the County is paying $121,000 for the upgraded foundation. Mr. Heyman said the figure did not increase the County's net cost of the project. Mr. Lerner requested further information on all costs associated with the foundation. Mr. Proto asked if the $307,234.05 is part of the service agreement of $5,646,439. Mr. Heyman stated it is. Mr. Proto requested that now that the final payments are being made, that the Board receive a breakdown of costs for the entire project. Chairman Stein asked Mr. Todd to have the Solid Waste Manager prepare a response to the issues that have been asked. Mr. Todd said he would do this. Mr. Winch suggested postponing action on this resolution until the questions that have been asked are answered. The Mover and Seconder of this resolution withdrew their motion. Chairman Stein granted Mr. Winch permission to withdraw this resolution from the agenda. Report and Presentation of Resolution(s) from the Transportation Services Committee Mrs. Schuler, Vice Chair, reported the Committee met on October 13 and reviewed Capital projects: an overlay project, car wash rental bay, and an Airport grant. The Committee also discussed proposed TOMTRAN fare increases for 1996; this would be the first time fares have been increased since 1989. Mrs. Schuler said the proposed increase is directly related to a reduction in federal grants amounting to $50,000. She circulated a map that corresponds with the following resolution on the agenda. RESOLUTION NO. 236 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) TO ACQUIRE LAND FOR THE TERMINAL AREA IN FEE SIMPLE TITLE (AGWAY PARCEL OF APPROXIMATELY 3 ACRES) - TOMPKINS COUNTY AIRPORT MOVED by Mrs. Schuler, seconded by Mr. Proto. Mr. Meskill noted for the record that this parcel, along with some adjoining land, may need to be considered in the future for public safety use. He said there may be some usefulness of this parcel in the future and would like to have the County able to purchase it back in the future if it is needed. 308 October 17,1995 Ms. Kiefer asked when the cost to the County will be ascertained and also asked who performed the environmental review and how the environmental reviewed was performed. There were no available answers to these questions. It was MOVED by Mr. Evans, seconded by Ms. Kiefer, to postpone this resolution to the November 9 Board meeting. A voice vote on postponing the resolution resulted as follows: Ayes - 2 (Representatives Evans and Kiefer), Noes - 11 (Representatives Blanchard, Joseph, Lerner, Livesay, Meskill, Mink, Proto, Schuler, Stein, Todd and Winch), Excused - 2 (Representatives Blanchard and Totman). MOTION FAILED. THE QUESTION WAS CALLED. A voice vote on the resolution with the understanding that Mrs. Schuler will provide Ms. Kiefer with the information needed to answer her questions raised above resulted as follows: Ayes - 13, Noes — 0, Excused - 2 (Representatives Blanchard and Totman). RESOLUTION ADOPTED. WHEREAS, the County has received a grant offer from the Federal Aviation Administration (FAA) in the amount of $154,350 towards the cost of purchasing a parcel of land for future development at the airport, and WHEREAS, the funding of the purchase and associated appraisals, investigations, etc., is as follows: FAA Share (90%) Account No. 5610.4592 $154,350 NYSDOT Share ( 5%) Account No. 5610.3592 $ 8,575 Local Share (PFC's) ( 5%) Account No. 5610.5031 $ 8,575 Total Account No. 5610.9239 $171,500 RESOLVED, on recommendation of the Transportation Services Committee, That the FAA grant offer in the amount of $154,350 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: TYPE II -16 Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met October 12 and resolutions acted on that meeting are reflected on the agenda. The next meeting will be November 9 at 9:30 a.m. RESOLUTION NO. 237 - ACCEPT LEGISLATIVE GRANT TO SUPPORT TOMPKINS COUNTY AQUATIC VEGETATION CONTROL PROGRAM MOVED by Mr. Evans, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has participated in the Aquatic Vegetation Control Program as one of 18 counties in the Finger Lakes Region over the past eight years, and WHEREAS, the program has been successful in Tompkins County in demonstrating a number of relationships important to developing a program for managing weed growth in Cayuga Lake, one of which is the discovery of a possible biological control, and WHEREAS, the Legislature in recognition of this work, has awarded the County an additional $25,000 in support of this work, now therefore be it 309 October 17,1995 RESOLVED, on recommendation of the Health and Environmental Quality Committee, That these grant monies be accepted in support of the County's aquatic vegetation control program. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 238 - CONTRACT WITH CORNELL CENTER FOR THE ENVIRONMENT TO DRAFT A PLAN OF WORK TO QUALIFY FOR FUNDING UNDER FEDERAL AND STATE PROGRAMS MITIGATING SOIL EROSION IN THE SIX MILE CREEK WATERSHED MOVED by Mr. Evans, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present. WHEREAS, the County Water Quality Steering Committee applied for and received two Legislative grants of $15,000 each to install a stream gage station, conduct a stream and tributary inventory of problem areas and draft a work plan to mitigate problems associated with soil and property losses upstream and sedimentation impacts on the City's water supply, and WHEREAS, the stream gage station has been installed and is operating as a joint agreement between the City, U.S. Geological Survey, and the Town of Dryden, and WHEREAS, the County Soil and Water Conservation District has completed a survey of streambanks in the Six -Mile Creek Watershed, and WHEREAS, Cornell University has provided additional information on the history of the watershed and its problems and through the Center for the Environment has agreed to coordinate the development of this work plan, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the County Administrator be authorized to execute an agreement with the Center for the Environment for an amount not to exceed $15,000 and that the amount be charged to Account No. 8024.4400. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 239 - OPPOSITION TO S.5414 -A (TOBACCO INDUSTRY'S LEGISLATION TO ELIMINATE LOCAL TOBACCO USE RULES AND REGULATIONS) AND IN SUPPORT OF ASSEMBLY BILL A.7733 (THE HEALTHY CHILDREN ACT - EDUCATION TO CHILDREN ON THE DANGERS OF TOBACCO USE) MOVED by Mr. Evans, seconded by Mrs. Schuler. A voice vote resulted as follows: Ayes - 12, Noes - 1 (Representative Proto), Excused - 2 (Representatives Blanchard and Totman). RESOLUTION ADOPTED. WHEREAS, for the first time in over 20 years the rate of tobacco use among New York's children is on the rise, and WHEREAS, Laws to prohibit youth access to tobacco products are best enforced at the local level by local governments, and WHEREAS, Local governments should have the flexibility to improve state laws in their efforts to limit children's access to tobacco products, and 310 October 17,1995 WHEREAS, New York State Senate Rules Bill 5414-A, is intended to repeal the rights of localities - any political subdivision other than the State - to enact regulations regarding the sale, distribution, use, display, advertisement, or promotion of tobacco and tobacco products, and WHEREAS, if passed, S.5414 -A calls for the revocation of all local laws and regulations that concern the sale, distribution, use, display, advertisement, or promotion of tobacco products currently on the books, and WHEREAS, New York Assembly Bill 7733 calls for the enhancement of local enforcement of limits on children's access to tobacco products and proposes additional funding of public health efforts to educate children of the dangers of tobacco use, and WHEREAS, considering that over 30,000 New Yorkers die from smoking-related illness and that 75,000 children begin tobacco use each year it does not seem wise to take the power away from county health departments as proposed in Senate Bill 5414-A, and WHEREAS, considering that local health officials need additional resources to better enforce local tobacco restriction laws it does seem wise to allow localities the option of licensing retailers who sell tobacco products and use the licensing fees for local use, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the Board of Health and Board of Representatives do hereby request that the New York State Senate Rules Committee rethink bill 5414-A and its proposal to limit localities rights and the rights of New York State residents to breathe clean air, RESOLVED, further, That the Tompkins County Board of Health and Board of Representatives do hereby request that the New York State Senate and Assembly instead support Assembly Bill 7733, the Healthy Children Act, which enhances localities ability to protect the public's health, in particular the health of its children, RESOLVED, further, That a certified copy of this resolution be sent to the New York S tate Assembly and Senate delegation representing Tompkins County, Senate Majority Leader Joseph Bruno, Assembly Speaker Sheldon Silver, the New York State Department of Health and the Coalition for a Healthy New York. SEQR ACTION: TYPE II -15 Report and Appointment from the Human Services Committee Mr. Joseph, Chairman, had no report. Mr. Meskill was excused at 7:55 p.m. Appointment It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to appoint Marion Kossack to the Human Rights Commission for a term expiring December 31, 1997. Report and Presentation of Resolution(s) from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee met on October 3 and 6 and voted to recommend a 1996 budget. Mr. Lerner announced the meeting scheduled for October 24 has been canceled, and the date for the public hearing on the proposed budget has been set for November 14 at 7 p.m. in the Board Room. 311 October 17,1995 RESOLUTION NO. 240 - SCHEDULING A PUBLIC HEARING ON THE 1996 TOMPKINS COUNTY BUDGET AND ON THE 1996-2000 TOMPKINS COUNTY CAPITAL PROGRAM MOVED by Mr. Lerner, seconded by Ms. Mink, and unanimously adopted by voice vote by members present. RESOLVED on recommendation of the Budget and Fiscal Policy Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, November 14, 1995, at 7:00 o'clock in the evening thereof concerning the review of the 1996 Tompkins County Budget and on the 1996-2000 Tompkins County Capital Program. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE II -15 Report from the Economic Development Committee Ms. Mink, Chair, reported the next regular meeting will be held on October 23 at 9 a.m. The Committee will meet jointly with the Rural Affairs Committee to discuss a microenterprise report that Cooperative Extension worked on over the summer, and to also hear a report by Tom Niederkorn on infrastructure capabilities and possibilities in Tompkins County. The Committee will stay after and conduct regular business. She announced the economic development brainstorming session meeting scheduled for October 18 has been canceled as a result of a poor attendance response. She said she will copy the material prepared for that meeting for all Board members. Report from the Solid Waste Committee Mr. Todd, Chairman, reported he will make sure staff prepares information to answer questions that were raised this evening. Mr. Todd stated the Solid Waste Annual Fee bills that were mailed contained a computation error. A corrected letter will be mailed in ten days or less. He stated at the next meting there will be a staff recommendation and cost projections on moving ahead with the household hazardous waste facility adjacent to the Recycling and Solid Waste Center. Mr. Todd stated a summary of the Recycling and Solid Waste Center activities from April through September has been distributed to Board members. He noted the figures are well above budget for both periods. On the reverse side of that paper is a printout of the selling price per ton of every commodity sold from the Facility. Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee met last week with Scott Heyman, County Administrator, and will meet again on October 24 at 3:15. Report from the Electronic Future Committee Mr. Evans, Chairman, had no report. Report from the Leadership Council 312 October 17,1995 Ms. Mink, Chair, reported the Buildings and Grounds Division have organized themselves into teams and have already shown extremely positive results on incorporating quality improvement in everyday work settings. She said it is very gratifying to see that it really does work and is being accepted. She said a Board retreat for the end of the year will be scheduled once the budget is adopted. Report from the Public Information Committee Mr. Joseph, Chairman, reported there will be a meeting October 18 at 9 a.m. The Committee will be discussing the next newsletter. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee will meet on October 23. The Committee will hold a regular meeting at 8:15 a.m. and will adjourn at 9 a.m. to meet jointly with the Economic Development Committee. He expects a report to be presented to the Board before the end of the year. Executive Session It was MOVED by Mrs. Livesay, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present, to enter into executive session at 8:13 p.m. to discuss contract negotiations and a personnel item. Time did not permit discussion on the personnel item. The meeting returned to open session at 8:50 p.m. Presentation of Resolution(s) from the Governmental Affairs Committee RESOLUTION NO. 241 - APPROVAL OF TOMPKINS CORTLAND COMMUNITY COLLEGE PROFESSIONAL ADMINISTRATORS ASSOCIATION AGREEMENT MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the contractual agreement between Tompkins Cortland Community College and the Professional Administrators Association expired August 31, 1995, and WHEREAS, the College negotiating committee, comprised of representatives of the College administration and the sponsoring counties, met in collective bargaining with representatives of the Professional Administrators Association beginning in the Spring of 1995, and WHEREAS, the negotiating teams reached agreement, and WHEREAS, the Board of Trustees of Tompkins Cortland Community College accepts the report of the negotiating teams and recommends the proposed agreement to Cortland and Tompkins County legislative bodies for their approval, now therefore be it RESOLVED, That the Tompkins County Board of Representatives hereby approves the above said agreement. SEQR ACTION: TYPE II -15 RESOLUTION NO. 242 - APPROVAL OF TOMPKINS CORTLAND COMMUNITY COLLEGE FACULTY AGREEMENT 313 October 17,1995 MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, the contractual agreement between Tompkins Cortland Community College and the Tompkins Cortland Community College Faculty Association expired August 31, 1995, and WHEREAS, the College negotiating committee, comprised of representatives of the College administration and the sponsoring counties, met in collective bargaining with representatives of the Tompkins Cortland Community College Faculty Association beginning in the Spring of 1995, and WHEREAS, the negotiating teams reached agreement, and WHEREAS, the Board of Trustees of Tompkins Cortland Community College accepts the report of the negotiating teams and recommends the proposed agreement to Cortland and Tompkins County legislative bodies for their approval, now therefore be it RESOLVED, That the Tompkins County Board of Representatives hereby approves the above said agreement. SEQR ACTION: TYPE I1-15 Adjournment On motion the meeting adjourned at 8:53 p.m. 314 November 9, 1995 Regular Meeting Called to Order The meeting was called to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives; Excused: 2 (Representative Lerner arrived at 5:47 p.m. and Chairman Stein arrived at 5:52 p.m.). Approval of Minutes of October 17, 1995 It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the minutes of October 17, 1995, with the corrections submitted by Representative Kiefer. MINUTES APPROVED. Presentation of Proclamation Mr. Proto, District No. 7 Representative, presented a proclamation commemorating the 50th Anniversary of the ending of World War II to the following individuals: Chet Freeman, representing the United States Army Air Corps Dusty Bredbenner, representing the United States Army Florence Finch representing the United States Coast Guard Leo Maleski, representing the United States Marine Corps Gilbert Andrews, representing the United States Navy Peter Kilhea, representing Veterans Affairs office Floyd Davis, representing the United States Merchant Marines Elaine Lazar, representing the United States Navy Calvin Criss, representing the Veterans Day Committee, thanked the Board and community for its support and said arrangements have been made for state and national proclamations to be included in their program for their ceremony to be held on November 11. Privilege of the Floor by the Public Lance Barr, 114 Auburn Street, spoke concerning Representative Winch's editorial in the November 8, 1995 Ithaca Journal, and the proposed move of the Department of Social Services to downtown Ithaca. Mr. Barr stated he has been a resident of the City of Ithaca for 25 years, noted various businesses that have left downtown, and said the growth in the City of Ithaca has been restaurants and retail stores. He said up on the hill is pristine, picked up; downtown is like the ghetto. He said after looking at the proposal prepared by the Architect, he feels a four-story office building would impose dramatically on the neighborhood. He feels there is another site one block to the east of the proposed site that would accommodate a Social Services building. Representative Lerner arrived at 5:47 p.m. 315 November 9, 1995 Ralph Jones, 607 Warren Place, and West State Street businessman, spoke concerning the proposed move of the Department of Social Services to downtown Ithaca. He read from a letter he wrote to Representative Mink, Chair of the Human Services Space Planning Committee, in which he states he is opposed to the proposed site and asked that the Board consider an alternative site. Mr. Jones said he feels there needs to be more community involvement in this decision making, and suggested the Board adopt a formal procedure to do this. He feels a project that will have such a large impact should be given great consideration. Chairman Stein arrived at 5:52 p.m. Marge Dill, Lansing resident, and Executive Director of the Human Services Coalition, spoke concerning moving the Depai tinent of Social Services to downtown Ithaca and thanked staff from various agencies for paying attention to something that is so important to the community. Ms. Dill also spoke to the accessibility of services to the people the services are meant to serve. She feels this is important and should be kept in mind. Yvonne Bartlett, Interlaken resident, and Department of Social Services employee, quoted from Representative Winch's editorial in the November 8, 1995 Ithaca Journal. She said it has been almost three years since she filed a worker's compensation claim because of multiple chemical sensitivity. She asked the Board to stop controverting the seven worker's compensation cases that are still pending, specifically asking Representative Lane, who is an attorney, to help get the cases uncontroverted. She also said she opposes the cost the County is paying for an attorney to fight the worker's compensation cases. She said she feels the County needs a new building for the Department of Social Services, and asked that the Board acknowledge that Biggs A is the cause of her problems. Mel Bartlett, Interlaken resident, and husband of Yvonne Bartlett who is a Depai tinent of Social Services employee, spoke of the hardship placed on him and his family because of his wife's illness. Mr. Bartlett said he does not understand why it would cost more to renovate the Biggs A building than it would be to build a new building. Barbara Mahoney, Hayts Road, and Department of Social Services employee, stated she attempted to work in the Biggs building two times after attempts were made to improve air quality. She said she is now being terminated from her employment at the Department of Social Services because she has not been able to work in the building. She read from paperwork that she received which outlined the criteria for her being able to return to work, and said she feels the criteria are unreasonable. She said that she is now being terminated and will no longer be covered by Blue Cross/Blue Shield insurance. Nancy Zahler, Director of the Tompkins County Youth Bureau, and the Director of a County Department that would be in the proposed downtown human services building, said she and her staff prefer to be located at a downtown site for several client related reasons, including the majority of the Department's client base lives downtown. She feels with proper planning the building would be a positive move for Tompkins County. Privilege of the Floor by Board Members Charles Evans, District No. 13 Representative, spoke concerning Wal-Mart. Mr. Evans, Chairman of the Special Committee on Wal-Mart, stated he recently met with Jonathan Wood, Assistant County Attorney; Katie White, Environmental Management Coordinator; and James Hanson, Planning Commissioner, and felt it would be appropriate to summarize that meeting. He said last July the County 316 November 9, 1995 was advised by the Committee to wait until the City issues a findings statement before the County invests significant resources in conducting its own. He said the City recently received a final environmental impact statement and issued the Findings Statement, and thereafter denied Wal -Mart's pennit application, finding the site plan unacceptable. As Wal -Mart's option with the County is expressly contingent upon the approval of the site plan by the City, Wal-Mart has not exercised its option and may never be in a position to do so. With regard to the Wal-Mart project, the County would be required to make a findings statement before making a final decision to approve or deny an action. The only action for the County is to deny or approve the selling of the land to Wal-Mart. However, as Wal-Mart has not exercised its option, the County is not called upon to approve or deny any action and is not now required to make any findings statement. He commented the County did look at the Findings Statement of the City and were Wal-Mart to meet the model requirements that were placed in there, he does not feel that there would be a problem with the project. Ms. Kiefer, District No. 10 Representative, stated the Special Committee on Wal -mart received and considered recommendations from County staff who had gone through the City's FEIS (Environmental Impact Statement), and their collective analysis indicated that the one site plan that the applicant had proposed would not address what were the County's four or five concerns. She feels it would have been appropriate for the Committee at that point to recommend to the City's Planning and Development Board that it not approve that particular site plan, but since the City's Board had met prior to the meeting of the County Committee, there was no point in making that recommendation. She said the County staff who analyzed the City's FEIS looked at the model site plan that the City's Board developed and included sufficient mitigation, and felt the County's concerns would be met if the model plan was the one that was adopted. Mr. Totman, District No. 9 Representative, spoke concerning the proposal to move the Department of Social Services to downtown Ithaca, and said he agrees and commends the comments made by Mr. Winch in his November 8, 1995 Editorial in the Ithaca Journal. Ms. Mink, District No. 5 Representative, and Chair of the Human Services Space Planning Committee, stated it is her intention to withdraw the resolution from the agenda entitled Designating a Site for Design and Construction of a Human Services Office Building. She said this Board adopted two resolutions this year based on analyzing very detailed spreadsheets about both immediate and long-term costs. She said that even if the County made minimal or substantial renovations to the Biggs complex, that over the years it would be phenomenally expensive to maintain. The decision to not invest long- term money for a long-term future for County agencies was made primarily for financial reasons, and said she understands why some people speaking this evening are relating their situation to that decision, but reminded the Board the reason for doing this was to really look seriously at how taxpayer dollars are being spent. It was found that over 25 years it would cost millions of dollars more to maintain a renovated Biggs complex than to build a new building. She feels the issue is not whether to build a new building, but where to build a new building. She feels the Committee has accomplished what it was charged to do, and has looked into issues such as dealing with the City of Ithaca, parking, costs and availability, and the issue of security. She also outlined the contents of a Memorandum of Understanding with the City of Ithaca. She said that based on meetings with the community, staff, and Board members, the Committee has agreed not to ask for a vote this evening and to answer some of the questions that have been raised, as well as look further into three specific issues: one of the other preferred sites (Elks/Eagles site), providing more parking at the State Street Site, and also to look at a site across the street from the preferred site. 317 November 9, 1995 Ms. Mink requested an executive session to discuss negotiations. Mr. Lane, District No. 14 Representative, and an Attorney by profession, referred to Mrs. Bartlett's comments under privilege of the floor by the public, and said he serves as a Member of this Board, and would not interject himself as a lawyer in legal County matters as the County retains its own attorney for legal purposes. Mr. Proto, District No. 7 Representative, spoke concerning the proposal to move the Department of Social Services to downtown Ithaca. He stated he has been reviewing information on the proposal and said he has several questions that need to be answered. He thanked Representative Mink for postponing action on this proposal. Mr. Meskill, District No. 15 Representative, stated he will be taking his firetruck for its last ride of the year in the Veterans Day Parade and invited any interested Board member to ride along. Presentation on the Internet Dean Eckstrom, Information Services Director, stated at the request of the Electronic Future Committee, he is present at this meeting to give the Board a presentation on the Internet - what it is about and why the County is involved. He stated to facilitate E -Mail access is the foremost reason why the County is connected to the Internet. He explained the World Wide Web, and stated it integrates text, graphics, animation, and sound. It's easy to use and easy to find things. It allows seamless cross -connection of information no matter where it is located. Its introduction in 1992 spawned with the explosive growth to the Internet. Why use the Web? The Web allows access to County information in a way that almost anyone can use without prior training. There is an inherently low cost, Web documents can easily be created, and sophisticated applications can also be built. Mr. Eckstrom gave the Board a demonstration on sites that are located on the World Wide Web and how using the Internet can benefit the County. He reported on the status of Internet services in Tompkins County, and stated the computer in the Board Room and at the Public Library has access to the Internet and Board members are welcome to take a drive. He concluded his presentation by answering questions raised by members of the Board. Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: Authorization to Hold Public Hearing for Amendment to Approved 1995 HUD Small Cities Program Authorizing an Agreement with C&S Engineers, Inc. for Services in Connection with Designating a Site for Design and Construction of a Human Services Office Building Addition of Resolution(s) to the Agenda There were no resolutions to be added. 318 November 9, 1995 Withdrawal of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA051-95 - Approval of Short -Term Lease (Hertz) - Old Terminal Building - Tompkins County Airport CA052-95 - Approval of Short -Term Lease (Avis) - Old Terminal Building - Tompkins County Airport CA053-95 - Approval of Short -Term Lease (Claritas) - Old Terminal Building - Tompkins County Airport CA054-95 - Budget Adjustments - Various Departments Chairman's Report and Appointments Chairman Stein thanked Board members for meeting with Senators Kuhl and Seward immediately before this meeting. After Board members left several department heads met with the Senators and relayed several concerns they have. Mr. Stein said those items that need further attention should be pulled together so that correspondence can be transmitted to them as the Senators have agreed to follow-up on concerns that were raised at this meeting. A meeting with Assemblyman Martin Luster has been scheduled for November 16 at 4 p.m. for the same purpose. Mr. Stein reported the Search Committee for a Human Rights Director will meet next week to begin this process. The members of the Committee are Chairman Stein; Mr. Joseph, Chairman of the Human Services Committee; Anita Fitzpatrick, Personnel Commissioner; and Joyce Muchan and Robert Skates who are members of the Human Rights Commission. Mr. Stein asked that Board members take note of the Report placed on members' desks from the Assessment Department. He recognized the 25th anniversary of this County Department and complimented the staff for doing a fine job. Appointments Chairman Stein appointed the following members to the Library Feasibility Study: James Kazda, Senior Civil Engineer Janet Steiner, Public Library Director Chair of the Planning, Community Development and Education Committee or Designee Chair of the Facilities and Operations Committee or Designee Chair of the Library Board of Trustees or Designee Report from the County Administrator Mr. Heyman also offered the Assessment Department congratulations on their 25th anniversary. He welcomed back Judy Tynyk who has been out ill for two months, and wished Theda Zimrot, Human Rights Commissioner, well in her retirement. Mr. Heyman also reported on a recent visit to the Dewitt Historical Society. Report from the County Attorney 319 November 9, 1995 Mr. Theisen had no report. Report from the Finance Director Mr. Squires had no report. Report from the Public Safety Committee Mr. Meskill, Chairman, reported the Committee met today, and resolutions will be reflected on the next agenda. There will be resolutions coming forward that deal with the board -out situation at the jail and another to purchase a patrol boat. Mr. Meskill reported there are currently 24 to 26 prisoners being boarded out. He stated in 1996 the Committee will be discussing the board -out situation and how to alleviate its impact on the County. He also reported that due to an automobile accident, the Jail Administrator is expected to be out of work until the first of the year. Report from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee met yesterday and resolutions are reflected on the agenda. She reported the Committee discussed the consultant services for the County's GIS (Geographic Information System), and decided which consultant to go with. She announced on December 11 at 2 p.m. there will be an informational meeting regarding the GIS conversion of the County Clerk's office records which Bar Association members have been invited to, as they will be the primary users of that. The Committee also had discussion and a resolution on the renewal of the license agreement with NYSEG. Mrs. Schuler reported the tour of the libraries that was planned did not work out, and the Committee has now decided to tour the Ulysses and Newfield libraries on November 20 at 5 p.m., and all members of the Board are welcome. She announced the Tompkins County Planning Federation will meet November 14 at 7:30 p.m. She reported Tracy Smith, Circuit Rider for the Planning Department, will be leaving her position in the Planning Department. Mrs. Schuler commended her for her work, and said she will be missed. She stated prior to this Board meeting she attended a long-range meeting for the Airport and will keep the Board updated on this. Report and Presentation of Resolution(s) from the Facilities and Operations Committee Mr. Winch, Chairman, reported a special meeting was held concerning security for the Main Courthouse. He said it is the Committee's intention to open the main entrance to the Courthouse and have full court security in the building, and said the entrance on the south end of the building will be open and will be staffed by a security guard. The staff will be paid for by the Office of Court Administration; however, there will be minor equipment costs to the County. He reported on the Brown Road project, and stated the traffic light has been installed and the road will soon open. Mr. Winch apologized to Board members and the public for parking problems as a result of renovations to the Old Courthouse. RESOLUTION NO. 243 - RECYCLING AND SOLID WASTE CENTER APPROVAL OF CHANGE ORDERS It was MOVED by Mr. Winch, seconded by Mr. Todd. A roll call vote resulted as follows: Ayes - 12, Noes - 3 (Representatives Proto, Meskill and Totman). RESOLUTION ADOPTED. WHEREAS, work on the Recycling and Solid Waste Center is now complete, and 320 November 9, 1995 WHEREAS, CRInc., performed work which was not part of the scope contained within the Service Agreement and not covered by the $5,646,439 fixed construction price, and WHEREAS, the County budget of $350,000 for miscellaneous project expenses, staff services, consulting and project support activities is projected to have an end of project balance of $206,000, and WHEREAS, the Solid Waste Committee reviewed CRInc.'s claim for $98,000 against the project and recommended payment of $73,015, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the County Administrator be directed to execute Change Order 1 with New England CRInc., in the amount of $48,847 and Change Order 2, with New England CRInc., in the amount of $73,015. SEQR ACTION: TYPE II -15 RESOLUTION NO. 244 - AUDIT OF FINAL PAYMENT - RECYCLING AND SOLID WASTE CENTER - NEW ENGLAND CRINC. It was MOVED by Mr. Winch, seconded by Mr. Todd. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Proto). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Facilities and Operations Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount New England CRInc. 14 (Final) HH8167.9263 $307,234.05 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. H118167.9263. SEQR ACTION: TYPE II -15 RESOLUTION NO. 245 - ESTABLISHING COUNTY EQUALIZATION RATES MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, pursuant to Article III, Section 4.05, Subdivision (d) of the Tompkins County Charter and Code, the Director of Assessment has submitted and recommended the adoption of equalization rates for all towns in Tompkins County and the City of Ithaca for the assessment rolls filed in 1996, and for the apportionment of County taxes levied in 1996, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the following equalization rates be and hereby are adopted: AGGREGATE ASSESSED AGGREGATE FULL VALUATION OF TAXABLE COUNTY VALUATION OF TAXABLE REAL PROPERTY FOR EQUALIZATION REAL PROPERTY FOR TOWN COUNTY PURPOSES RATE COUNTY PURPOSES Caroline $ 91,642,602 100.00 $ 91,642,602 Danby 112,109,689 100.00 112,109,689 Dryden 494,933,663 100.00 494,933,663 Enfield 92,073,536 100.00 92,073,536 Groton 132,384,962 100.00 132,384,962 Ithaca/Town 715,839,628 100.00 715,839,628 Lansing 657,095,609 100.00 657,095,609 321 November 9, 1995 Newfield 143,494,423 100.00 143,494,423 Ulysses 217,562,972 100.00 217,562,972 Ithaca/City 846,364,128 100.00 846,364,128 SEQR ACTION: TYPE II -15 RESOLUTION NO. 246 - RETURNED VILLAGE TAXES MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Facilities and Operations Committee, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 1996 tax rolls the amount of the uncollected village taxes returned by the collectors of the various villages to the County Administrator and remaining unpaid and that have not been heretofore relevied on town tax rolls, and that said returned village taxes be reassessed and relevied on town tax rolls as they are returned and that said returned village taxes be reassessed and relevied upon the lots and parcels so returned with 12.0 percent annual interest in addition thereto. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 247- RETURNED SCHOOL TAXES MOVED by Mr. Winch, seconded by Mrs. Livesay, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Facilities and Operations Committee, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 1996 tax rolls the amount of the uncollected school taxes returned by the collectors of the various districts, exclusive of the City of Ithaca School District, to the County Administrator and remaining unpaid and that have not been heretofore relevied on town tax rolls and that said returned school taxes be reassessed and relevied on town tax rolls as they are returned, and that said school taxes returned in 1995 be reassessed and relevied upon the lots and parcels so returned with 12.0 percent annual interest in addition thereto. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 248 - ADOPTION OF APPORTIONMENT OF TAXES MOVED by Mr. Winch, seconded by Mr. Joseph, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Facilities and Operations Committee, That the report of the Facilities and Operations Committee be accepted and adopted and that valuation of real property and franchise for the purposes of general and highway tax levied against the several tax districts of the County be equalized at full value and determined as therein set forth as the basis for the apportionment for such general and highway tax levies for the year 1996, RESOLVED, further, That several amounts therein listed for State tax, County tax for general county purposes, and County highway tax for 1996 against the several towns of the County and City of Ithaca be assessed against, levied upon and collected from taxable property of the several towns and City liable therefore. SEQR ACTION: TYPE II -15 322 November 9, 1995 RESOLUTION NO. 249 - ADOPTION OF REGULAR AND SUPPLEMENTAL REPORTS OF FOOTINGS OF ASSESSMENT ROLLS MOVED by Mr. Winch, seconded by Mrs. Schuler, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Facilities and Operations Committee, That the regular and supplemental report of the footing of assessment rolls be accepted and the figures therein be used as a basis for the taxation in the several tax districts of the County for the year 1996. SEQR ACTION: TYPE II -15 SUPPLEMENTAL REPORT OF THE COMMITTEE ON FOOTINGS (Totals) OF ASSESSMENT ROLLS 1995 TOTAL REAL ONLY REAL PROPERTY EXCLUSIVE OF ALL TOTAL AND FRANCHISE PENSION VILLAGES AND EXEMPTIONS -INC. FRANCHISE SUBJECT TO GEN EXEMPTIONS TOWNS PUBLIC SERVICE & H -WAY TAX (Roll Sec 1 & 6 TotAss-CoTax) (RS 1 + 6 + 7) (RS 5) (Col B + Col C) (B - (Footings _ Col 9 or 10 - C)) DRYDEN-Dryden Village 61,540,496 1,542,560 63,083,056 1,331,004 Freeville Village 12,930,655 580,381 13,511,036 1,362,375 TOTAL -Inside Villages 74,471,151 2,122,941 76,594,092 2,693,379 Outside Villages 492,734,036 7,780,933 500,514,969 12,689,394 TOTAL-TOWNWIDE 567,205,187 9,903,874 577,109,061 15,382,773 GROTON-Groton village 47,740,510 737,673 48,478,183 1,702,390 Outside Village 81,950,132 2,041,925 83,992,057 4,616,068 TOTAL- TOWNWIDE 129,690,642 2,779,598 132,470,240 6,318,458 ITHACA-Cayuga Heights 217,037,065 3,814,463 220,851,528 1,719,535 Outside Village 704,479,052 11,498,329 715,977,381 26,530,120 TOTAL-TOWNWIDE 921,516,117 15,312,792 936,828,909 28,249,655 LANSING -Lansing Village 258,384,008 2,177,532 260,561,540 4,208,593 Outside Village 657,200,021 6,882,430 664,082,451 123,346,945 TOTAL-TOWNWIDE 915,584,029 9,059,962 924,643,991 127,555,538 ULYSSES-Trumansburg 52,856,255 1,187,475 54,043,730 976,545 Outside Village 214,808,542 2,857,095 217,665,637 6,876,758 TOTAL- TOWNWIDE 267,664,797 4,044,570 271,709,367 7,853,303 323 Report of Committee on footings (Totals) of Assessment Rolls Prepared in 1995 To the Tompkins County Board of Representatives Your committee reports that it has accepted the footings (Totals) of the Assessment Rolls referred to it, as made by the Assessor of Tompkins Col .9 +8 Col 7+11 1 2 3 4 5 6 5661 `6 iagU1OAO L.,.,, y•v• V 7 —. ,_ 10 11 12 TAX DISTRICT ACRES ACRES FULL VALUE OF FULL VALUE OF PENSION AND SPECIAL FRANCHISE (RS - 5) PROPERTY OF PUBLIC SERVICE CORP (RS 6 + RS 7) TOTAL REAL AND FRANCHISE SUBJECT TO SPECIAL DISTRICT CHARGES REAL PROPERTY AND FRANCHISE SUBJECT TO GENERAL AND HIGHWAY TAXES PROPERTY WITHIN INCORP VILLAGES FOR GENERAL LAND HIGHWAY TAXES PROPERTY OUTSIDE INCORP VILLAGES FOR GENERAL AND HIGHWAY TAXES WHOLLY EXEMPT GRAND TOTAL OF ROLL LAND REAL PROPERTY EXCLUSIVE OF )NCLUDING PARTIAL _ I • , - = 1 •1 R.. EXEMPTION 1 Grand Total Sec. 1 Grand fRS18.6TotAemt- Wnd1 Tota11 CoTaxt Town Caroline 34,747 32,592,010 90,962,600 4254,369 1,816,602 3,118,700 95,897,902 91,643,533 91,643,533 21,565,010 117,462,912 of Town Danby 33286 34,530,600 104,681,800 3,483,789 1,263,945 9,667,265 115,613,010 112,129,221 112,129,221 10,278,800 125,891,810 of Town of Dryden 58,286 173,669,560 523,999,660 15,82,773 9,903,874 58,013,800 591,917,334 576,534,561 76,594,092 499,940,469 266,838,360 858,755,694 Town of Enfield 22,207 30374,600 94,388,900 5,754,170 887,582 2,596,700 97,873,182 92,119,012 92,119,012 9,612,200 107,485,382 Town of Groton 30,725 40,651,200 130,073,600 6,318,458 2,779,598 5,935,500 138,788,698 132,470,240 48,478,183 83,992,057 54,828,800 193 617,498 Town of Ithaca 16,293 389,818,600 931225,000 28,249,655 15,312,792 18,540,772 965,078,564 936,828,909 220,851,528 715,977,381 901,164,428 1,866,242,992 Town of Lansing 37,789 247,669,310 811,592,300 127,555,538 9,059,962 123,213,867 943,866,129 816,310,591 260,561,540 555,749,051 164,928,650 1,108,794,779 Town of Newfield 36,997 35,789,400 125,948,100 4,665,843 3,088,743 19,151,026 148,187,869 143,522,026 143,522,026 21,959 500 170,147,369 Town of Ulysses 19,818 93,270,100 270,829,500 7,853,303 4,044,570 4,640,000 279,514,070 271,660,767 54,043,730 217,617,037 73,600,600 353,114,670 City of Ithaca 2,940 516,542,700 836,243,700 20,842,358 21,158,533 10,250,277 867,652,510 846,810,152 846,810,152 1,161,903,600 2,029,556,110 1,594,908,080 3,919,945 160 224,360 256 69,316,201 255 127,907 4,244,389,268 4,020,029,012 660,529,073 3 359,499,939 2,686,679,948 6,931 069 216 TOTALS 293,088 5661 `6 iagU1OAO November 9, 1995 RESOLUTION NO. 250 - AUTHORIZING CONTRACT FOR TAX COLLECTION SYSTEM MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the administrative procedures involved in enforcement of property taxes have been substantially modified as a result of Article 11 of the Real Property Tax Law, and WHEREAS, the property tax enforcement systems maintained on the County's mainframe computer are now obsolete and require substantial modification in order to provide compliance with provision of Article 11 of the Real Property Tax Law, and WHEREAS, the Finance Department and the Data Processing Division (Office of Information Services) have begun the process of converting existing financial systems maintained on the mainframe computer to networked based systems, and WHEREAS, during the process of modernizing computer systems proposals were received for property tax enforcement software which would ensure compliance with the revised tax enforcement procedures as well as facilitate enforcement of other liens assessed against tax parcels, and WHEREAS, the proposal submitted by Systems East of Cortland, New York was the only system which demonstrated full compliance with new tax enforcement requirements, and WHEREAS, the proposed system will also improve operational efficiencies by automating several manual processes within the Treasury Division, and provide full interface with RPS systems maintained by the Assessment Department, now therefore be it RESOLVED, on recommendation of the Facilities and Operations Committee, That the Finance Director be authorized to contract with Systems East of Cortland, for the installation of an automated Tax Collection System at a cost of $33,500. SEQR ACTION: TYPE II -15 RESOLUTION NO. 251 - AUTHORIZING EXTENSION OF CONTRACT FOR FINANCIAL AUDIT OF THE COUNTY MOVED by Mr. Winch, seconded by Mr. Meskill. Mr. Proto disclosed he has a partnership arrangement with one of the members of this firm and offered to abstain from voting on this resolution. He was not asked to do so. A voice vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Finance Department and the Data Processing Division (Office of Information Services) have begun the process of converting existing financial systems maintained on the mainframe computer to networked based systems as part of the Computer Modernization Capital Project, and WHEREAS, the conversion of such systems is a major undertaking which will take more than 12 months for full implementation, and WHEREAS, it would be in the best interest of the County to maintain continuity in its financial reporting and external audit during the conversion, and to limit disruptions to ongoing operations during the aforementioned conversion, and WHEREAS, the accounting firm Ciaschi Dietershagen Little Mickelson has submitted a proposal to extend the current agreement to encompass the 1995 and 1996 financial audits at a cost of $34,200 for 1995 and $35,200 for 1996, and to include the component units of Tompkins County (Soil and Water District, Public Library) in the engagement in order to facilitate compliance with government accounting standards, and WHEREAS, the extended contract results in a reduction in cost for such services, now therefore be it 325 November 9, 1995 RESOLVED, on recommendation of the Facilities and Operations Committee, That the Finance Director be authorized to renew the financial audit contract with Ciaschi Dietershagen Little Mickelson for 1995 and 1996. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, reported the Committee met on October 25 and the Report that was circulated to Board members summarizes much of the information that was discussed at that meeting. Ms. Blanchard highlighted some of the items in the report. She said of the number of bridges in the County that are included in the Report only 40 percent are County roads, the other 60 percent are on either town of village roads. She said 53 percent of the County's bridges are rated as structurally deficient compared to 57 percent of the bridges in New York State. Twenty-one of the County's bridges are considered to be functionally obsolete which means they are not geared to provide the kinds of service they now need to provide. This figure is compared to fourteen percent nationally and nine percent of bridges throughout New York State. Overall, 26 percent of the County's bridges are considered to be adequate compared to 37 percent in New York State. She said if the budget commitment that is tentatively proposed for 1996 were to continue through the year 2000, the County would be able to raise the 26 percent to 42 percent. The Committee discussed setting a long-range goal of trying to reach a degree of adequacy on 85 percent of the bridges, and that none would be structurally deficient. It would be recognized that there would always be some that would be functionally obsolete. The Committee believes this goal could be reached by the year 2015. She stated the Committee also discussed the closure of the Myers Road Bridge, and said the situation needs to be revisited. She reported the Committee will be considering a contract for baggage carts at the Airport at the meeting on November 15 at 8 a.m. RESOLUTION NO. 252 - AGREEMENT BETWEEN THE COUNTY OF TOMPKINS AND TOWNS AND VILLAGES FOR WORK PERFORMED IN RIGHT- OF-WAY It was MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote. WHEREAS, the Highway Division of the Department of Public Works wishes to enter into agreements with the Towns and Villages in Tompkins County for right-of-way work on County highways making said Towns and Villages responsible for construction, repair and maintenance of work performed. Said agreement terms subject to review and approval by the Department of Public Works and Department of Administration, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the County Administrator or designee is hereby authorized to execute said agreements. SEQR ACTION: TYPE II -15 Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met this morning. The Committee heard a report from the Environmental Management Council, and was shown a draft environmental policy statement on the vision for the environment of the County. The Committee also heard a report from Family and 326 November 9, 1995 Children's Services on the Preschool Homebased Mental Health Project. That Project is being paid for by funds from the closure of Willard Psychiatric Center. The next meeting will be December 14 at 9:30 a.m. in the Old Jail Conference Room. RESOLUTION NO. 253 - RESOLUTION OF APPRECIATION - DR. MARY TINKER MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, in recognition of over fifty years of service given by Dr. Mary Tinker to the health and well being of the children of Caroline and Tompkins County, and WHEREAS, Dr. Tinker has served as the Health Officer for the Town of Caroline, and WHEREAS, Dr. Tinker has evaluated and guided the health of thousands of infants and children m the well-child clinics conducted by the Tompkins County Health Department, and WHEREAS, a countless number of children have grown and developed free of vaccine preventable disease due to Dr. Tinker's devoted advocacy for childhood immunizations, now therefore be it RESOLVED, That the Tompkins County Health Department, Tompkins County Board of Health and Tompkins County Board of Representatives wishes to express their grateful appreciation to Dr. Mary Tinker for her many years of service to the children of Tompkins County. SEQR ACTION: EXEMPT - TYPE 15 Report from the Human Services Committee Mr. Joseph, Chairman, reported the meeting scheduled for November 1 was canceled for lack of quorum and was rescheduled to November 3. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the public hearing on the Budget will be November 14 at 7:00 p.m. and the vote on the budget will be at the Board meeting on November 21. There are some minor changes that need to be made but he feels the budget will be presented pretty much as it stands now. The next meeting will be November 14 at noon. Mr. Lerner said the Committee will be reviewing the fiscal policy and encouraged $oard members to read through this carefully. If anyone has questions or concerns, they should let him know. He hopes to bring this to the Board on November 21. Report from the Capital Program Committee Mr. Lerner, Chairman, reported the Committee will meet at noon on November 20. There will be a presentation on the proposed Social Services building project which need not include site. He stated the Committee will also be discussing deleting the full scale composting program from the Capital Program. There will also be some retrospective reviewing of changes in the Capital Program Process and how we may want to revise and improve this in the coming year. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, thanked the members of the Board who attended the staff evaluations on October 31. The next Committee meeting will be November 11 at 3 p.m. She reported the meeting on 327 November 9, 1995 November 27 may be canceled, and she will let members know. Mrs. Livesay announced there are currently vacancies on the Landfill Neighborhood Protection Committee. RESOLUTION NO. 254 - APPROVAL OF SALE PRIOR TO AUCTION - COUNTY OWNED PROPERTY ACQUIRED THROUGH 1995 FORECLOSURE - TOWN OF DRYDEN PARCELS TO VARN MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, by 1995 tax foreclosure proceedings, the County acquired Town of Dryden tax map parcels 52.-1-16, 14.-1-17.17, 14.-1.17.23, and 14.-1-17.24, formerly assessed to Ralph and Richard Varn, and WHEREAS, prior to auction of said parcels, said parcels were redeemed and the County Administrator now wishes to sell same for the total amount due for taxes, penalties, interest and expenses, now therefore be it RESOLVED, That the County Administrator is hereby authorized to execute quit claim deed and supporting sale documents to transfer the above parcels back to the previous owner(s) Ralph R. and Richard C. Varn upon payment of the full amount of back taxes, penalties, interest and expenses. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 255 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. f OF 1995 - AMENDMENT TO THE CHARTER AND CODE, ARTICLE 4 - DIVISION OF ASSESSMENT - TO ELIMINATE THE SEPARATE ASSESSMENT ROLLS FOR VILLAGES AND THE CORRESPONDING BOARDS OF ASSESSMENT REVIEW AND GRIEVANCE DAYS (Adopted as Local Law No. 2 of 1996) MOVED by Mrs. Livesay, seconded by Mr. Meskill. Ms. Kiefer relayed a message from the Village of Cayuga Heights Mayor who has asked that this amendment not be made until after the first of year. She said adopting this anytime after the first of the year would be fine with the Village. There was a question raised during discussion on the length of time following a public hearing this Board can adopt a local law. Mr. Theisen suggested adopting the law but making the effective date after the first of the year. Mr. Theisen was asked to look into how long the Board can adopt a local law after a public hearing. It was MOVED by Mr. Lane, seconded by Mr. Evans, to refer this resolution back to Committee. A show of hands vote resulted as follows: Ayes - 7 (Representatives Blanchard, Evans, Joseph, Kiefer, Lane, Lerner, and Schuler), Noes - 8 (Representatives Livesay, Meskill, Mink, Proto, Stein, Todd, Totman, and Winch). MOTION FAILED. At the request of the Board Mr. Franklin, Director of Assessment will give the Board a copy of the "Consideration for the Proposal to Eliminate Separate Village Assessment Rolls and Corresponding Boards of Assessment Reviews and Grievance Days". A voice vote on the resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED on recommendation of the Governmental Affairs Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 328 November 9, 1995 320 North Tioga Street, Ithaca, New York on Tuesday, November 21, 1995, at 5:30 o'clock in the evening thereof concerning proposed Local Law No. f of 1995 - Amendment to the Charter and Code, Article 4 - Division of Assessment. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE II -15 RESOLUTION NO. 256 - AUTHORIZATION TO EXECUTE PURCHASE AGREEMENT AND DEED, 349 WEST DRYDEN ROAD, TOWN OF DRYDEN TAX PARCEL #33-1-1.31 MOVED by Mrs. Livesay, seconded by Mr. Evans. Mr. Meskill disclosed he is an independent contractor with Warren Real Estate and abstained from voting on this resolution. A voice vote resulted as follows: Ayes - 14, Noes - 0, Abstentions - 1 (Representative Meskill). RESOLUTION ADOPTED. WHEREAS, Tompkins County purchased the house and lot at 349 West Dryden Road as part of its Landfill Neighborhood Protection Program, and WHEREAS, this property was retained for the Agency Operated Foster Home program of the Depai tiuent of Social Services, and WHEREAS, the Department of Social Services has changed its Agency Operated Foster Home program so that this property is no longer needed, and Tompkins County has no other need for this property, and WHEREAS, the property was listed with Warren Real Estate and an offer to purchase it has been received, now therefore be it RESOLVED, That the County Administrator is authorized and directed to execute a purchase agreement and deed conveying Town of Dryden tax parcel #33-1-1.31 at 349 West Dryden Road[ to Daniel F. Nash and Cindy Nielsen for the sum of $80,000 and to remit from this sum the agreed upon real estate commission to Warren Real Estate, with the remaining revenue being allocated as follows: to the Division of Buildings and Grounds, an amount equal to expenses of preparing the property for sale; to the Department of Social Services, reimbursement of funds received from the purchasers for real property taxes applicable to the period after the closing; to the County general fund, the remainder. Report and Presentation of Resolution(s) from the Economic Development Committee Ms. Mink, Chair, reported the Committee met jointly with the Rural Affairs Committee on October 23, and discussed the reports on infrastructure and micro -enterprise and discussed what role the County should be playing. Ms. Mink said the meeting was very informative. The next meeting will be November 14 at 8:30 a.m. She announced on November 15 at 6 p.m. there will be an economic strategy brainstorming session at the Transit Center. 329 November 9, 1995 RESOLUTION NO. 257 - ADVANCING THE AMOUNT OF $48,296 FROM THE CONVENTION AND VISITORS BUREAU'S 1996 BUDGET REQUEST IN ORDER TO PROVIDE PROOF THAT LOCAL SHARE FUNDS HAVE BEEN COMMITTED FOR THE STATE OF NEW YORK MATCHING FUNDS PROGRAM MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Tompkins County has been awarded $48,296 for County/Regional programming by the Tourism Division of the New York State Depai tnient of Economic Development, and WHEREAS, these grants were released on September 15, 1995, and WHEREAS, matching funds guidelines state that after the application of a tourist promotion agency has been approved by the Commissioner and the offer has been accepted, matching funds became payable upon submission of an invoice by the tourism promotion agency, and WHEREAS, the invoice must be accompanied by proof that the local share of funds has been encumbered in the amount committed, and WHEREAS, the invoice may also be accompanied by proof that the local share of funds has been placed in an account specifically designed for Matching Funds use, now therefore be it RESOLVED, on recommendation of the Economic Development Committee, That $48,296 be advanced from the Convention and Visitors Bureau's 1996 budget request in order to voucher the State, as previously referenced. SEQR ACTION: TYPE I1-15 Report and Presentation of Resolution(s) from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met October 18. He reported the Recycling and Solid Waste Center has recovered from the vandalism it suffered. He said he expects to see a proposal presented to the Committee for an electronic security system. Mr. Todd stated at the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility meeting on November 2 the Committee adopted a resolution responding to the fact the Facility has been well maintained. He said the Advisory Committee is happy with the way the County has lived up to its promises. Also at that meeting a solid waste household hazardous waste proposal was discussed. He said there is more work to be done on this before this comes to the Board. Mr. Todd reported the observation walkway at the Facility has been used by eight to ten people who are touring the Facility on Wednesdays. He said schools have been taking advantage of the education opportunities at the Facility as well. Mr. Todd reported four proposals were received from the sludge management RFP to handle sludge from the Waste Water Treatment Plant. The next meeting will be November 15. RESOLUTION NO. 258 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 5 OF 1995 - AMENDING LOCAL LAW NO. 4 OF 1994 MOVED by Mr. Todd, seconded by Mr. Totman, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Solid Waste Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, December 5, 1995, at 5:30 o'clock in the evening thereof on proposed Local Law No. 5 of 1995 - Amending Local Law No. 4 of 1994 Regarding the Disposal of 330 November 9, 1995 Solid Waste. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE 11-15 RESOLUTION NO. 259 - AMENDING FLOW CONTROL OF SOLID WASTE AND HAULERS LICENSING RULES AND REGULATIONS WITH RESPECT TO PERMITS MOVED by Mr. Todd, seconded by Ms. Kiefer. Mr. Lerner expressed concern for people who only need to use the Facility one time per year such as people who are cleaning out their basements who are not regular users. He asked that staff look into ways in which this would make it less burdensome on those people. A voice vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, pursuant to Local Law No. 6 of 1993 the County adopted rules and regulations governing the issuance of permits to persons who dispose of solid waste at the Recycling and Solid Waste Center, and WHEREAS, the regulations currently require the issuance of permits on an annual basis, and WHEREAS, in the interest of efficiency and customer services, the County wishes to issue permits for three year periods, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That Section 7 of the Rules • and Regulations is amended to read as follows: 7. Permits 7.1 No person shall deliver solid waste to the Recycling and Solid Waste Center unless the vehicle in which the solid waste is being transferred bears either a Tompkins County solid waste permit or a license or sticker or placard issued pursuant to Section 8.8.1. 7.2 Permits are issuable by the Tompkins County Public Works Department, Division of Solid Waste, upon completion of the permit application. 7.3 The permit holder must certify that the vehicle will haul only solid waste picked up in Tompkins County. 7.4 Permits shall be issued for a term of three (3) years. 7.5 The fee for permits shall be five (5) dollars. 7.6 The permit may be revoked by the Commissioner for non-payment of County solid waste fees or failure to abide by the regulations governing disposal at the Recycling and Solid Waste Center. 7.7 No permits shall be issued to a person who has not paid all past due solid waste fees or made arrangements for the payment of such fees that is satisfactory to the Commissioner. SEQR ACTION: TYPE II -15 Report from the Charter Review Committee Mr. Lane, Chairman, reported the Committee met with Emery Guest, Tompkins County Sheriff, to discuss the position of Sheriff in relation to the County Charter and Code. The next meeting will be Tuesday at 3:15 p.m. At that time the Committee will focus on what its recommendations to this Board will be. Report from the Electronic Future Committee 331 November 9, 1995 Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be November 16 at 2 p.m. in the Sherman Peer Room at the Public Library. Report from the Human Services Space Planning Committee Ms. Mink, Chair, had no report. Report from the Leadership Council Ms. Mink, Chair, had no report. Report from the Public Information Committee Mr. Joseph, Chairman, reported another issue of County News has been published and is being circulated in the County. He also stated the Committee is looking for a member of this Board to write the December column in the Ithaca Journal. Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the next meeting will be November 13 at 8:15 a.m. The Committee will be working on items to submit to the Board as priorities. Executive Session It was MOVED by Mr. Meskill, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to enter into executive session at 9:00 p.m. to discuss negotiations. The meeting returned to open session at 9:45 p.m. Adjournment On motion the meeting adjourned at 9:45 p.m. 332 November 15, 1995 Public Hearing - proposed Tompkins County 1996 Budget and 1996-2000 Capital Program Present: 15 Representatives (Representative Todd arrived at 7:07 p.m. and Representative Totman arrived at 7:15 p.m.). Chairman Stein called the public hearing to order at 7:05 p.m. concerning the proposed Tompkins County 1996 Budget and 1996-2000 Capital Program. Chairman Stein asked Representative Lerner, Chairman of the Budget and Fiscal Policy Committee, to give a brief presentation on some of the highlights of the budget. Representative Lerner thanked the Board members, Budget Reorganization Advisory Committee members and other citizens, and depai anent and agency heads who participated in the process. He said the Board made a decision in late spring to require a zero percent increase in County Departments and programs. Depai intents or programs requesting additional funding were required to submit special requests. Some major highlights of the budget are mandates have decreased although still a major issue; health prevention for staff has reduced health insurance costs; good planning last year resulted in a fund balance surplus this year. In 1996, due to good planning and restraint, new initiatives will be funded without having to raise property taxes including: expanding services at the Public Library, creating a Criminal Justice Coordinator position, efforts to educate on diversity and against racism, expanding funding for Literacy Volunteers, additional funding for public information and consumer protection, and additional funding for the Household Hazardous Waste disposal site which is a capital project. Chairman Stein also noted that there is new funding for roads and bridges. He said there will be a Special Orders of the Day on November 21 at 7 p.m. to vote on the budget and capital program. He will allow public comment at that time due to the snowstorm the night of the public hearing. He announced that he is scheduling a special session of the Board at 4 p.m. prior to the regular meeting at 5:30 p.m. on November 21 to have a comprehensive review of the DSS space study program. Chairman Stein asked if anyone wished to speak? Donald Culligan, 627 Hudson Street, spoke about the room tax money budgeted for 1996. He submitted two items for Board members to review: local listing of businesses in Tompkins County that belong to the Finger Lakes Association and a sampling of the publicity generated on the Finger Lakes Region. He recommended the Board fund the Finger Lakes Association at the 1984 level and not follow the advise of the Advisory Board on Tourism Development to fund the Convention and Visitor's Bureau and the new organization called the "Five Lakes". Paul Steiger, State Street, first complimented the Board for recommending a zero percent property tax increase. However, he understands that it was the result of windfalls and mandate relief and not a result of major cost containment programs. He compared Tompkins County with three other counties in New York State: Dutchess County had in 1995 a property tax decrease of eight percent and a two percent decrease this year; Livingston County had in 1995 a property tax decrease of two percent; and Ontario County has not had a property tax increase in several years and does not anticipate any. He noted there appeared to be several common areas with these counties: they restructured to bring about improved efficiency, downsized; consolidated units; ousted functions that do not belong with the counties; and took steps to control employee health care costs. He stated that two years ago the County Tax Committee recommended that changes be made in the plan design of health insurance that would bring about savings in the amount of $.25 Million. However, the County spent several thousands dollars last year for a study done by Mercer that came up with the same recommendations. He said the real estate prices are dropping in the County while rising nationally, and there is a level sales tax revenue 333 November 15, 1995 while rising statewide. He urged the Board to address the macro issues that will bring about favorable cost reductions. He also encouraged municipal cooperation. David Pelletier, Chair of the Budget Reorganization Advisory Committee (BRAC), said BRAC was formed two years ago with the following charges: 1) work with task forces set up by the Budget and Fiscal Policy Committee to improve the administrative and technical aspects of the budget preparation to provide better educational tools in which the Board could make decisions about the budget; and 2) provide a means to look at ways of getting better public participation. He said it is BRAC's view that public information is the critical missing link. He said the other administrative changes and reorganizational changes can be done by the Board and administrators. He feels what is difficult to do, however, is prioritize setting for long-range planning. He said the views of the public should be brought into that discussion and there should be dialogue. He said BRAC tried to create that opportunity for discussion. He feels it is important to have a systematic process for public discussion between the Board and their constituents on an ongoing basis. BRAC held meetings in three locations throughout the County this year. He highlighted the discussions at the meetings and noted they were in priority order: jobs and education were number one and two in each of the three sites. He said transportation and roads were given low priority. He said this conflicts and is inconsistent with the Rural Affairs Committee outreach version to find out what was important to towns. He said the results of these surveys is who you ask and how you ask. He feels BRAC and Rural Affairs could benefit by looking at the combination of people and process to generate the results that would be useful to the Board. He said after polling the Board about ideas they wish to put before the public, four issues were presented to the public and reminded the Board this was done only at one meeting. He brought to the Board's attention a handout entitled "Critical Budget Issues: Broad Themes from Participants" which lists the following issues: 1) DSS Re -location; 2) County Employee Benefits; 3) Backfilling State and Federal Cuts; 4) Fund Balance; 5) County Library and the Internet; and 6) Solid Waste Annual Fee. A recommendation that BRAC will be making to the Budget and Fiscal Policy Committee is the County contract with an existing community organization that has professional capabilities in this area to set up regular forums between elected officials and the public. The following letter dated November 15, 1995 was submitted for the record from Elsie Freeman Finch, Trustee, Tompkins County Public Library: "On behalf of the Board of Trustees of the Tompkins County Public Library, I want to thank you for your positive attention to the Library's 1996 budget. As you know, we have begun to implement our strategic plan, completed in October. As well as maintaining the physical plant, staff and current programs of the library, 1996 funds will be used to advance that plan, which includes, among other goals, new programs for children and young adults, new outreach initiatives to the community, and the establishment of new technologies to make wide access to information available to all residents, whatever their means. We believe that public libraries are one of the most efficient and economical forms of public education available to us, and we look forward to working with you in 1996 to improve the direction and the services of the Tompkins County Public Library." No one else wished to speak and the public hearing was closed at 7:43 p.m. 334 November 21, 1995 Regular Meeting Public Hearing - Local Law No. f of 1995 Chairman Stein called the public hearing to order at 5:30 p.m. concerning proposed Local Law No. f of 1995 - Amendment to the Charter and Code - Article 4 - Division of Assessment - to Eliminate the Separate Assessment Rolls for Villages and the Corresponding Boards of Assessment Review and Grievance Days. Chairman Stein asked if anyone wished to speak. Ms. Kiefer, District No. 10 Representative, stated Ronald Anderson, Village of Cayuga Heights Mayor, is unable to attend this public hearing and asked her to speak on his behalf. She reiterated the importance to the Village of Cayuga Heights of having a delay in the implementation of this law until January 2, 1996, to make absolutely certain that the assessment roll as of the first of the year is drawn up for villages this year so that what is viewed as a substantial increase in the assessed value in Cayuga Heights will be included in the Village assessment roll in 1996 so that they can use it for tax purposes in the coming year. She said the only other change she suggested in the local law deals with having village clerks still post notices of the existence of tentative and final assessment rolls. She stated in general the Village of Cayuga Heights supports the elimination of the separate village grievance days, they are just concerned that this not take effect until January 2, 1996. No one else wished to speak and the public hearing was closed at 5:35 p.m. [A second public hearing was held and Local Law No. 2 of 1996 adopted.] Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 14 Representatives; Excused: 1 (Representative Lerner arrived at 6:52 p.m. prior to action on Resolution No. 275 - Appropriation From Contingent Fund - Terminal Pay - Sheriff's Department). Approval of Minutes of November 9, 1995 This item was forwarded to the end of the agenda. Privilege of the Floor by the Public Chairman Stein stated discussion on the proposed 1996 Tompkins County Budget will begin at 7 p.m. this evening, and anyone that did not have an opportunity to speak at the November 14 public hearing will be given another opportunity to do so. Bob Skates, 402 Winston Court, Ithaca, and Human Rights Commission member, spoke concerning the proposal to move human services agencies to downtown Ithaca. Mr. Skates said the Human Rights Commission is in favor of this for three reasons: a downtown site is the best location within the County and a crucial factor in serving those using services provided by the Department of Social Services, providing a safety net and other social services for the poor and others in need is a human rights issue, the site should allow recipients to avail themselves to such services in the most accessible manner; the present site remains questionable due to continual illnesses of employees, and it is not clear if any rehabilitation of that building would change the situation; and a downtown site would 335 November 21, 1995 also be the most sensible location for employees as they would contribute towards revitalization of the downtown area. Laurence Stevens, Lake Street, Ithaca, spoke concerning the proposal to move the Department of Social Services to downtown Ithaca. Mr. Stevens believes if there is something wrong with the Biggs building, in order to minimize the cost to taxpayers, the building should be repaired. Mr. Stevens stated if services are needed downtown, then the County should consider having a satellite office downtown. Privilege of the Floor by Members of the Board Mr. Proto, District No. 7 Representative, spoke concerning the American Flag in the Board Room. He asked that an effort be made to display the flag more prominently in the room. Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairman and duly seconded, and unanimously adopted by voice vote by members present, the following resolution was added to the agenda. Award of Tomtran Bus Bid Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw the following resolution(s) from the agenda: Rescinding Resolution No. 4 of 1993 and Establishing a County Land Policy Authorizing an Agreement with C&S Engineers, Inc., for Services in Connection with Underground Tank Removal (Old Fuel Farm) — Tompkins County Airport Withdrawal of Resolution(s) Not Requiring Board Action from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA055-95 - Acceptance of New York State Council on the Arts Grant for Intermunicipal Waterfront Project CA056-95 - Budget Adjustments - Various Departments Chairman's Report and Appointments Chairman Stein, at the request of Representative Proto, appointed the following members who are to report back to the Board on December 19, to the Flag Location Committee: Frank Proto, Chairman Chairman Stein Tim Joseph Report from the County Administrator 336 November 21, 1995 Mr. Heyman reported on an article in the November 18 issue of the Ithaca Journal on interviews with a City of Ithaca and a Town of Dryden taxpayer. He stated one of the comments made by the Town of Dryden taxpayer was that his taxes on a very large parcel for County purposes were $45 eleven years ago, and are now many times that amount. Mr. Heyman said that highlights the confusion in taxpayers minds when towns elect to use their sales tax revenues as a credit against County taxes. He said four towns have gone through this transition and the Town of Ulysses is currently in the process of doing this. He said he will be working with the Budget and Fiscal Policy Committee to prepare a graph to show the consequences of this and to help Board members respond to their constituents. Chairman Stein asked Mr. Heyman to prepare a written statement for the Ithaca Journal. He said he has already discussed this with Mr. Lerner. Report from the County Attorney Mr. Theisen reported on recent statements in the press concerning the alleged high cost of attorneys the County hires for the ADA (Americans with Disabilities Act). He stated the County pays a usual fee of $145 an hour which is not out of line. He said these lawyers use their paralegals whenever possible at a rate of $50 per hour. He said the average cost for using those lawyers and their paralegals averages $110/hr. Mr. Theisen said these lawyers were retained because of the nature of the Biggs A employees' lawsuits against the County amounting to $800 million. Report from the Finance Director Mr. Squires reported this week the County closed on some of the largest foreclosure auction parcels in several years. He said all back taxes were recovered. Report and Presentation of Resolution(s) from the Planning, Community Development and Education Committee Mrs. Schuler, Chair, reported the Committee met two times since the last Board meeting. The Committee took an enjoyable tour of the Ulysses and Newfield rural libraries. She encouraged the entire Board to visit the rural libraries. She reported the annual Christmas tree -cutting celebration at Tompkins Cortland Community College will be held on December 9 and stated the Syracuse Brass Symphony will be performing at 10:30 a.m. that day. Cooperative Extension will be having its Annual Meeting on December 29 from 9:30 - 11 a.m. She reported on December 12 there will be a presentation on the GIS (Geographic Information System) in the Old Jail Conference Room. Mr. Winch thanked Mrs. Schuler for coordinating the trip to the rural libraries. He said this was very well received by the Newfield Library Trustees. RESOLUTION NO. 260 - APPROPRIATION FROM FUND BALANCE (ROLLOVER) — DEPARTMENT OF PLANNING MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Planning, Community Development, and Education and Budget and Fiscal Policy Committees, That the Director of Finance is directed to make the following appropriation on the County's books to match State Grant for development of AG Viability Plan - AG and Farm Board: 337 November 21, 1995 FROM: A0599, Fund Balance $2,758 TO: A8032.4400, Program Expense $2,758 SEQR ACTION: TYPE II -15 RESOLUTION NO. 261 - AUTHORIZATION TO HOLD PUBLIC HEARING FOR AMENDMENT TO APPROVED 1995 HUD SMALL CITIES PROGRAM MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has received an economic development grant from the U.S. Department of Housing and Urban Development through the Small Cities Community Development Block Grant (CDBG) program, and WHEREAS, due to budget cuts at other levels, the original participant in the Small Cities project was unable to participate in the program for 1995, and WHEREAS, a substitute project has been found and approved by the Economic Development Oversight Committee, and WHEREAS, a public hearing is required for an amendment to any approved HUD Small Cities program, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, December 5, 1995, at 5:30 o'clock in the evening thereof on proposed Amendment to Approved 1995 HUD Small Cities Program. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: TYPE I1-15 RESOLUTION NO. 262 - RENEWAL OF LICENSE AGREEMENT WITH NYSEG PLANIMETRIC MAP PARTNERS MOVED by Mrs. Schuler, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 332 of 1993 approved on December 10, 1993, recognizes the roles of the County, New York State Electric & Gas, City of Ithaca, Town of Ithaca, and Cornell University in a joint capital program venture to produce a planimetric map for the County, and WHEREAS, the only procedure now available to protect the public/private investment in this database from unrestrictive reproduction and resale is through a license arrangement with New York State Electric & Gas, and WHEREAS, the parties have determined it is in the best interests of all the parties to continue this arrangement, pending future changes in State legislation regarding the handling of electronic databases and public/private partnerships in cost sharing, and WHEREAS, the parties have renegotiated the license agreement to allow for expansion of partners and future cost sharing formulas, and 338 November 21, 1995 WHEREAS, the County will benefit substantially from the cost-sharing arrangement in both maintaining the map files and in the future updating the map files as an accurate base map for roads, assessment mapping and E911 support, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the County Administrator is authorized to enter into a second interim license agreement and that this agreement shall continue so long as all parties agree, but shall be in effect and bind all of the parties until at least December 31, 1997. SEQR ACTION: TYPE II -15 RESOLUTION NO. 263 - PROFESSIONAL CONSULTANT SERVICES FOR DEVELOPING AN INTEGRATED DATABASE RELATIONAL FILE IN SUPPORT OF GEOGRAPHIC INFORMATION SYSTEM (GIS) DEVELOPMENT IN THE GIS CAPITAL IMPROVEMENT PROGRAM MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, in order to complete the linkages between the various GIS related databases the County has need of specialized programming expertise in linking and integrating relational database files, and WHEREAS, a review of available vendors to do this work has been made which includes experience as well as willingness to compete on pricing, and WHEREAS, four vendors have submitted fee information along with other documentation, and Sigma 4 Corporation, among the qualified vendors, has relevant experience to performing work on the County's related databases and also has the most competitive fee structure among the qualified vendors, now therefore be it RESOLVED, on recommendation of the Planning, Community Development and Education Committee, That the County Administrator is authorized to sign a Professional Services Agreement with Sigma 4 Corporation for an amount not to exceed $20,000. SEQR ACTION: TYPE II -15 Report from the Economic Development Committee Ms. Mink, Chair, reported the economic development brainstorming session was canceled due to the weather, and has been postponed until January. Ms. Mink introduced Michael Stamm, Tompkins County Area Development President, who distributed a one-page outline on what TCAD has been working on entitled TCAD - Economic Development Activity Update. Mr. Stamm reviewed the document and reported on specific general economic development trends, projects, initiatives, and future challenges of TCAD. Ms. Mink reported on funding for the Finger Lakes Association. She stated the 1996 recommendation is $2,500. Representatives Livesay and Kiefer requested backup documentation from the Committee that assisted them in making the decision to fund the FLA at this level. Ms. Mink said she would provide them with this information. Report from the Solid Waste Committee 339 November 21, 1995 Mr. Todd, Chairman, reported the Committee has not met since last Board meeting. The next meeting will be November 22 at 9 a.m. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met November 13 and reviewed proposed revisions to the Code of Ethics. She stated changes have been incorporated and a copy of the proposed law will be in Board Members boxes by Monday. She stated the Committee is looking for comments and recommendations from Board members. Proposed changes are also being recommended to the Rules of the Board and these changes will be circulated at the next meeting on November 28. The Committee continues to work on the evaluations of the four employees who report to this Board. Mrs. Schuler requested members of the Board to review the resolution concerning the County's proposed land policy that was withdrawn from the agenda, and make suggested changes to the Planning Department within a week. RESOLUTION NO. 264 - APPROVAL OF SALE PRIOR TO AUCTION - COUNTY OWNED PROPERTY ACQUIRED THROUGH 1995 FORECLOSURE, CITY OF ITHACA PARCEL TO BUTLER MOVED by Mrs. Livesay, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, by 1995 tax foreclosure proceedings, the County acquired City of Ithaca tax map parcel 50.-1-7, formerly assessed to Fannie M. Butler, and WHEREAS, said parcel was redeemed and the County Administrator now wishes to sell same for the total amount due for taxes, penalties, interest and expenses, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the County Administrator is hereby authorized to execute quit claim deed and supporting sale documents to transfer the above parcels back to the previous owner Fannie M. Butler. SEQR ACTION: TYPE II -15 RESOLUTION NO. 265 - RESCISSION OF ADMINISTRATIVE POLICY 01-32, REQUESTS FOR FURNISHING COMPUTERIZED TAX ROLL AND ASSESSMENT INFORMATION MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following, Administrative Policy is hereby rescinded: 01-32 Requests for Furnishing Computerized Tax Roll and Assessment Information SEQR ACTION: TYPE 11-15 RESOLUTION NO. 266 - ADOPTION OF ADMINISTRATIVE POLICY 01-42 - EMERGENCY CLOSING OF COUNTY DEPARTMENTS 340 November 21, 1995 MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following Administrative Policy is hereby adopted: 01-42 Emergency Closing of County Departments SEQR ACTION: TYPE 11-15 RESOLUTION NO. 267 - AUTHORIZATION TO ENTER INTO A FIVE YEAR LEASE AGREEMENT WITH HANCOCK PLAZA PROPERTY MOVED by Mrs. Livesay, seconded by Mr. Evans. Mr. Meskill expressed concern for the escape clause in the lease agreement, and said he would like to see a more open agreement. The question was called, and unanimously adopted by voice vote by members present. A voice vote on the resolution resulted as follows: Ayes - 9, Noes - 4 (Representatives Kiefer, Meskill, Proto and Schuler); Excused - 2 (Representatives Lerner and Mink -temporarily out of the room). RESOLUTION ADOPTED. WHEREAS, the Department of Motor Vehicles currently has a lease agreement with Hancock Plaza Property for the rental of space, and WHEREAS, the current lease expires on April 30, 1996, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the County Administrator is hereby authorized to sign a lease agreement with Hancock Plaza Property for the period of May 1, 1996, through April 30, 2001. SEQR ACTION: TYPE II -15 RESOLUTION NO. 268 - APPOINTMENT OF ELECTION COMMISSIONER FOR 1996-1997 MOVED by Mrs. Livesay, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Tompkins County Republican Committee and Governmental Affairs Committee, That Lee Shurtleff be and hereby is appointed Republican Party Elections Commissioner for the two-year term commencing January 1, 1996 and ending December 31, 1997. SEQR ACTION: TYPE II -15 RESOLUTION NO. 269 - ADOPTION OF LOCAL LAW NO. F OF 1995 - AMENDMENT TO THE CHARTER AND CODE, ARTICLE 4 - DIVISION OF ASSESSMENT - TO ELIMINATE THE SEPARATE ASSESSMENT ROLLS FOR VILLAGES AND THE CORRESPONDING BOARDS OF ASSESSMENT REVIEW AND GRIEVANCE DAYS (Adopted as Local Law No. 2 of 1996) It was MOVED by Mrs. Livesay, seconded by Mr. Meskill. It was MOVED by Ms. Kiefer, seconded by Mr. Evans, to change the effective date of this law to January 2, 1996. There was no vote on this motion. 341 November 21, 1995 Ms. Kiefer offered changes to the proposed law which she felt were nonsubstantive. Mr. Theisen concurred that the suggested changes are not substantive. It was felt that a revised version should be circulated to Board members for review and that a vote on this resolution be postponed to the next meeting. It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to postpone this resolution to the December 5, 1995 Board meeting. MOTION CARRIED. Report from the Facilities and Operations Committee Mr. Winch, Chairman, had no report. Report and Presentation of Resolution(s) from the Transportation Services Committee Ms. Blanchard, Chair, stated the meeting scheduled on November 15 was canceled, and has been rescheduled for November 22 at 8 a.m. RESOLUTION NO. 270 - AWARD OF TOMTRAN BUS BID MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by members present. WHEREAS, the Department of Finance - Purchasing has duly advertised for bids for the purchase of five 35 foot transit buses to provide public transit service in the City of Ithaca and Tompkins County included in the 1993 County's Federal Transit Administration Section 3 and Section 9 capital grants (Resolution No. 305 of 1992, September 15, 1992; and Resolution No. 164 of 1993, June 15, 1993), and WHEREAS, bid documents were requested by twelve vendors or bus manufacturers and two bids were received from Nova Bus, Inc., and Orion Bus Industries, Inc., and opened on September 27, 1995, and WHEREAS, a pre -award certification was performed for Nova Bus, Inc.'s bid to ensure compliance with technical specifications and federal requirements, now therefore be it RESOLVED, on recommendation of the Transportation Services Committee, That the bid be awarded to Nova Bus, Inc., of Roswell, New Mexico for a grand total bid price of $1,160,527 including exercising two options to purchase a fifth bus and electronic destination signs, budgeted as follows: Federal Section 9 $328,000.00 (Grant - NY -90-X267) Federal Section 3 492,000.00 (Grant - NY -03-0285) New York State 102,500.00 Cornell University 95,210.80 City of Ithaca 95,210.80 Tompkins County 47,605.40 Total $1,160,527.00 RESOLVED, further, That the Contracts Coordinator is authorized to execute a purchasing agreement with NOVA Bus, Inc., RESOLVED, further, That after acceptance of said buses, the Director of Finance is authorized to make payment from the Public Transit Improvement Project Account No. HA5625.9239. SEQR ACTION: TYPE II -15 342 November 21, 1995 Report from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. The next meeting will be December 14 at 9:30 a.m. Mr. Evans reported there is a committee being set up to look at Article 6 of the Sanitary Code. Report and Presentation of Resolution(s) from the Human Services Committee Mr. Joseph, Chairman, reported Theda Zimrot, Human Rights Director, is retiring, and a search committee has been selected and will be advertising for a replacement for this position. The 15th Annual Human Rights Annual Awards Dinner will be held at the B