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HomeMy WebLinkAbout1994 Proceedings1994 PROCEEDINGS Tompkins County Board of Representatives TOMPKINS COUNTY NEW YORK STUART W. STEIN, Chair Ithaca, New York CATHERINE COVERT, Clerk Ithaca, New York State of New York County of Tompkins Tompkins County Board of Representatives ss: In pursuance of the authority conferred by Section 211 of the County Law, I do hereby certify that the copy of the Proceedings of the Tompkins County Board of Representatives of the County of Tompkins, New York, for the year 1994, contained in this volume is true and correct. CATHERINE COVERT Clerk of the Board of Representatives January 6, 1994 Organization Meeting Pursuant to Section 151 of County Law, Section 2.04 of the Charter and Code, Rule I of the Rules of the Board and the date established by Resolution No. 312 adopted by the Board on November 19, 1993, the Board of Representatives were scheduled to hold an organizational meeting on January 4, 1994. Due to the inclement weather, the County of Tompkins was declared closed on January 4 and the meeting was rescheduled to January 6, 1994. The Board of Representatives convened at its Chambers in the Courthouse in the City of Ithaca, New York, on Tuesday, January 6, 1994 at 5:30 p.m. and was called to order by Catherine L. Covert, Clerk of the Board. Mrs. Covert introduced Aurora Valenti, Tompkins County Clerk, who administered the Oath of Office to all Board members. Mrs. Covert announced that the first order of business was the election of a temporary chairman. Mr. Lane nominated Mrs. Schuler as temporary chairman, seconded by Ms. Mink. After hearing no more nominations, it was MOVED by Mr. Proto, seconded by Mr. Lerner, and unanimously adopted by voice vote to close nominations. A voice vote resulted as follows for temporary chairman: Ayes - 15, Noes - 0. Adopted. Ms. Schuler took the chair as temporary chairman. Mrs. Schuler thanked County employees, local and County highway departments for their service in making the roads safer for travel during the recent snow storms. The next order of business was the election of a permanent chairman and nominations were opened. Ms. Blanchard nominated Mr. Stein as permanent chairman, seconded by Mr. Proto. Ms. Blanchard stated that with these comments being her first as a member of the Board of Representatives, she is honored to nominate Mr. Stein. She stated that Mr. Stein is beginning his 13th year of service on the Board and has served on several committees. During this time he has brought planning functions into the mainstream of County government, strengthening the Department and integrating its work with other departments of the County. He has helped in providing the County with the new Mental Health Facility and much needed Airport improvements. She stated Mr. Stein has chaired the Reapportionment Committee as well as several others and spoke of the bipartisan support he enjoys. She said Mr. Stein will provide strong leadership to the Board and to the County as a whole. Mr. Winch stated since he began serving on the Board eight years ago he sees now the party which has been the minority party in the past will become the majority. Mr. Winch spoke of an individual who represents his constituents very well and who studies the issues very well and is always prepared. He stated that on behalf of all of the Republicans on the Board he was honored to endorse Mr. Stein as Chairman of the Board. It was MOVED by Mr. Winch seconded by Mr. Evans, and unanimously adopted by voice vote, to close nominations. By a unanimous show of hands, Mr. Stein was elected permanent chairman of the Board. Mr. Stein took the chair as permanent chairman. Mr. Stein, Chairman, stated that he very much appreciates the warms words that were said in putting his name in nomination by the democrats and the vote of support from his republican colleagues. Nominations were opened for vice chairman. Mr. Lerner nominated Ms. Mink as vice chair, seconded by Mr. Meskill. Mr. Lerner stated that he and Ms. Mink began serving on the Board four years ago and since that time she has taken the initiative to bring television to the Board meetings, was a leader in the passage of the fair practice law and in the not yet successful movement for supermarket item pricing. She has shown her negotiating skills in the County Fiscal Plan and working out the agreement with the City of Ithaca for consolidation of services. He stated that she has always been an outspoken advocate for meeting the needs of the community and the arts and believes she will serve the Board and County well as Vice Chair. It was MOVED by Mrs. Livesay, seconded by Mr. Todd, and unanimously 3 January 6, 1994 adopted by a show of hands to close nominations. By a unanimous show of hands, Ms. Mink was elected vice chair of the Board. Ms. Mink, Vice Chair, thanked her colleagues for their support and stated she looks forward to a very exciting and productive year. It was MOVED by Mrs. Livesay, seconded by Mr. Evans, to nominate Henry Theisen to the position of County Attorney. It was MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by a show of hands to close nominations. It was unanimously adopted by a show of hands to appoint Henry Theisen to the position of County Attorney. It was MOVED by Mr. Joseph, seconded by Ms. Mink, to nominate Catherine Covert as Clerk of the Board. It was MOVED by Mrs. Livesay, seconded by Mrs. Schuler, to close nominations. It was unanimously adopted by a show of hands to appoint Catherine Covert Clerk of the Board. It was MOVED by Mr. Proto, seconded by Mrs. Livesay, and unanimously adopted by voice vote, to confirm the appointment by the Clerk of the Board of Michelle Pottorff as Deputy Clerk of the Board. Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. City of Ithaca: District No. 1 District No. 2 District No. 3 District No. 4 District No. 5 Towns: - Barbara Blanchard, 316 Brookfield Road - Eric J. Lerner, 504 South Plain Street - Stuart W. Stein, 11 Cornell Walk - Nancy B. Schuler, 110 Ferris Place - Barbara Mink, 614 North Cayuga Street District No. 6 - Thomas L. Todd, 847 Davis Road, Lansing District No. 7 - Frank P. Proto, 2585 Slaterville Road, Slaterville Springs District No. 8 - Daniel M. Winch, 310 Burdge Hill Road, Newfield District No. 9 - George L. Totman, 31 Church Street, Groton District No. 10 - Dooley Kiefer, 629 Highland Road, Ithaca District No. 11 - Beverly E. Livesay, 147 Snyder Hill Road, Ithaca District No. 12 - Tim Joseph, 772 Elm Street Extension, Ithaca District No. 13 - Charles V. Evans, 819 Snyder Hill Road, Ithaca District No. 14 - Michael E. Lane, 42 East Main Street, P.O. Box 35, Dryden District No. 15 - Peter Meskill, 64 East Seneca Street, Trumansburg Under privilege of the floor, Alan Cohen, City of Ithaca, welcomed the newly seated Board and stated he hopes the Board is sincere in looking at suggestions made by Representative Mink concerning State mandates. Under privilege of the floor, Frank Cosentino, Chairman, Advisory Board on Tourism Development, welcomed the newly seated Board and stated there is a lot of good news coming out from a recent tourism survey. He stated that he expects a presentation to be given on this in February. Under privilege of the floor, Beverly Livesay, Representative, District No. 11, made mention of a recent issue of NYSAC News in which there was a Local Law Update which included an article on the tag system for collection of solid waste. She also announced an open house for the Multicultural Resource Center will be held on January 17 at GIAC. 4 January 6, 1994 Under privilege of the floor, Mr. Lane, Representative, District No. 14, thanked the public for the opportunity to serve on the Board. He stated he looks forward to working with his colleagues under the leadership of Chairman Stein. Chairman Stein presented his thoughts for the coming year, stating that he feels it is important to express certain ideas and discuss where things are going. He stated that this is a government that people are finding more important as it touches their lives in many ways. There is an obvious difference than in past years. This is the first time in the history of the County that the majority of the legislators have been elected from the Democratic party. He stated that the public can take comfort in knowing that all members of the Board, as in the past, will continue to work together towards the common goal of the betterment of the lives of the people who live, work and have businesses in Tompkins County. The community can expect some differences in style, policies and in the way government is run, not only because of the shift in political party but for the pressing demand for change from the public. It is recognized that there is deep dissatisfaction of some with government in these times of continuing demands for public services and diminishing resources. He began discussing County Board meetings, the length of the meetings and the manner in which business is carried out. He stated that meetings need to be shortened. He would like to reduce the amount of time spent on less pressing matters so that time is able to be devoted to more substantive issues. He stated that he will attempt to limit meetings to no more than three hours. This may require the scheduling of special meetings. He stated that more emphasis will be given to opening up the budget making process and formulating fiscal policies that will guide County government to greater fiscal stability and greater fiscal responsibility. He stated that strong attention needs to be given to the economic development of the County. He stated that some standing committees have been restructured and stated that changes reflect continuing attention to many of our basic services but also points to a new approach which should help us be more effective in several areas. Chairman Stein stated that committee assignments have been established and are available to the public and news media. Governmental Affairs Beverly Livesay, Chair Charles Evans, Vice Chair Dooley Kiefer Michael Lane Barbara Mink Nancy Schuler Thomas Todd Budget and Fiscal Policy Eric Lerner, Chair Barbara Mink, Vice Chair Tim Joseph Beverly Livesay Peter Meskill Frank P. Proto Daniel M. Winch 1994 Committee Assignments Human Services Tim Joseph, Chairman Beverly Livesay, Vice Chair Barbara Blanchard Charles Evans Daniel Winch Health and Environmental Quality Charles Evans, Chairman Dooley Kiefer, Vice Chair Frank Proto Nancy Shculer George Totman 5 Planning, Economic Development and Education Barbara Mink, Chair Michael Lane, Vice Chair Frank Proto Stuart Stein George Totman Public Safety Nancy Schuler, Chair Peter Meskill, Vice Chair Eric Lerner Tim Joseph George Totman January 6, 1994 Public Works Daniel Winch, Chairman Barbara Blanchard, Vice Chair Michael Lane Peter Meskill Thomas Todd Solid Waste Thomas Todd, Chairman Eric Lerner, Vice Chairman Barbara Blanchard Dooley Kiefer Peter Meskill Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: Approval of T -Hangar Lease Agreements - Tompkins County Airport Audit of Final Payment - T -Hangars - John P. Rogers It was MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote, to add to the agenda the resolution entitled Authorizing a Public Hearing on the Lease of T -Hangars - Tompkins County Airport. RESOLUTION NO. 1 - AUTHORIZING A PUBLIC HEARING - ADDENDUM TO LEASE AGREEMENT WITH EAST HILL FLYING CLUB - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Public Works and Construction Management Committee, That a public hearing be held by the Board of Representatives on Tuesday, January 18, 1994 at 5:30 o'clock in the evening thereof at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York concerning an addendum to a lease agreement with East Hill Flying Club at the Tompkins County Airport. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 2 - DELEGATION OF AUTHORITY TO AUTHORIZE CERTAIN TAX REFUNDS UNDER $500 MOVED by Mr. Winch, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, Section 556 of the Real Property Tax Law was amended effective July 18, 1984 to allow a tax levying body to delegate the payment of tax refunds due to a clerical or an unlawful entry, and 6 January 6, 1994 WHEREAS, it is the opinion of the Budget and Administration Committee that such delegation would be beneficial to the taxpayer and more efficient in processing said refunds, now therefore be it RESOLVED, on recommendation of the Budget and Administration Committee, That the County Director of Assessment shall transmit refund recommendations to the County Administrator, RESOLVED, further, That the County Administrator is hereby authorized to make payments of any refunds as if the Board of Representatives had performed this audit in compliance with Paragraph 1-7 of this Section, RESOLVED, further, That any refund of $500 or more must be approved by the Board of Representatives pursuant to Paragraph 8(b) of Section 556 of the Real Property Tax Law, RESOLVED, further, That the County Administrator shall transmit on or before the 15th day of each month a report to the Board of Representatives of the refunds processed, RESOLVED, further, That this resolution shall only be in effect during the calendar year in which it is adopted. SEQR ACTION: EXEMPT OR TYPE 11 (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 3 - AUTHORIZATION TO EXECUTE CONTRACT - MENTAL HEALTH MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Health and Education Committee, That the County Administrator be and hereby is authorized to execute a contract with Margaret Lindsey, M.D., to provide psychiatric consultation in the Tompkins County Mental Health Center. Sufficient funds are budgeted in the 1994 budget. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 4 - RESOLUTION OF APPRECIATION - ROBERT C. MULVEY MOVED by Mrs. Schuler and unanimously seconded and adopted by members present. WHEREAS, the Profession of Law is an imprecise science, and WHEREAS, the effective practice of municipal law is a complicated and ever-changing business, and WHEREAS, the interpretation of municipal law to the fifteen members of the Board of Representatives and countless staff members is an exacting occupation, and WHEREAS, the maintenance of good law, good will, fairness, perception, persistence and wit must go hand-in-hand with said interpretations, and WHEREAS, Robert C. Mulvey has served as Attorney for the County of Tompkins since November 1987, rendering the decisions and interpretations as requested by those individuals while maintaining all the qualities listed above, and WHEREAS, he can be called a true public servant of all the people of Tompkins County, now therefore be it RESOLVED, That said residents, and especially the fifteen members of this Board of Representatives and the County staff do hereby thank and commend Robert C. Mulvey for his years of dedicated service and wish him well in his position as legal counsel for Senator Seward. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 7 January 6, 1994 RESOLUTION NO. 5 - AUTHORIZING A PUBLIC HEARING CONCERNING THE LEASING OF T -HANGARS - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Todd, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Public Works and Construction Management Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, January 18, 1994 at 5:30 p.m. concerning the County's intention to sign T -Hangar lease agreements with the following people: James Wells, James Lucente, Joseph Geradi, Jerry Friedman, James Liggett, Robert Langhans, John Tompson, Earl Neigh, Ralph Bowles, Reeder Gates, Havery Smith, Robert West, Clyde Reese, Jack Henlon, Philip Kaplan, Mary Mausgeier and Kat Lama. At such time and place, all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) noon. Mr. Winch, Chairman, Public Works Committee, stated the Committee would meet January 12 at Chairman Stein made the following appointments to various special committees: Airport Terminal Construction Committee Daniel Winch Donald Culligan James Mason Stuart Stein Thomas Todd Contract Negotiations Charles Evans Beverly Livesay Thomas Todd Biggs A Feasibility Committee Stuart Stein, Chairman Daniel Winch Barbara Mink Public Information Charles Evans Barbara Mink Ithaca -Tompkins Transit Center Transit Operations Barbara Blanchard Frank Proto 8 January 6, 1994 Ithaca -Tompkins Transit Center Transit Consolidation Barbara Blanchard Robert Watros Thomas Todd On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following appointments were made to various advisory boards: Environmental Management Council Term expires December 31, 1995 Lynn Leopold - Village of Lansing representative Library Board of Trustees Terms expire December 31, 1998 Ann F. Roscoe Elsie Freeman Finch Tompkins County Planning Board Term expires December 31, 1996 In Shik Lee - Village of Freeville representative Service Delivery Area Private Industry Council Term expires December 31, 1996 Michael R. Post - Private sector representative Advisory Board on Tourism Development Term expires December 31, 1994 Ellen Rosten - Hotel/Inn/Restaurant representative It was MOVED by Mrs. Schuler, seconded by Mr. Evans, and unanimously adopted by voice vote, to enter into executive session at 6:40 p.m. to discuss white collar negotiations. The meeting returned to open session at 7:04 p.m. On motion the meeting adjourned at 7:04 p.m. 9 January 18, 1994 Regular Meeting Public Hearings Chairman Stein called the first public hearing to order at 5:30 p.m. concerning the leasing of T - hangars. Chairman Stein asked if anyone wished to speak? No one wished to speak and the public hearing was declared closed at 5:30 p.m. Chairman Stein called the second public hearing to order concerning an Addendum to Lease Agreement with East Hill Flying Club - Tompkins County Airport at 5:31 p.m. Chairman Stein asked if anyone wished to speak? No one wished to speak and the public hearing was declared closed at 5:31 p.m. Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Chairman Stein presented a proclamation to Michael Thomas, Assistant Director of GIAC declaring January 15 - 22, 1994 as Martin Luther King, Jr. Week in the County of Tompkins and urged everyone to honor the memory of Dr. King by working for peace, brotherhood and understanding. Mr. Thomas, on behalf of GIAC, thanked the Board for acknowledging Dr. King and his work. Under privilege of the floor, Yvonne Bartlett, Department of Social Services employee, presented herself dressed in a hospital gown and displayed medications, stating that none are working. Mrs. Bartlett stated she received notification by mail that her appointment at Guthrie Clinic for her worker's compensation has been cancelled because the physician is no longer with Guthrie Clinic. She stated that she believes renovations done in 1991 to the reception area of Social Services has contributed to her illness. Under privilege of the floor, Tammy Andrews, neighbor of Yvonne Bartlett, stated that she has observed effects of Yvonne's illness. Under privilege of the floor, Barbara Mahoney, Department of Social Services employee, stated she also has similar symptoms that Yvonne Bartlett suffers from. She read and distributed a document she referred to as a fact sheet on chemical sensitivity disorders. Under privilege of the floor, Ann Rider, Department of Social Services employee and Chair of the Political Action Committee of CSEA Local 855, spoke concerning Total Quality Management. She stated that CSEA is the legal and sole representative of the majority of County employees, however, the Employee Council has been allowed much more than has the Union. Ms. Rider asked that the Board reassess their position on the Employee Council and stated that there can be only one representative of labor in the total quality management concept. Under privilege of the floor, Mel Bartlett, husband of Yvonne Bartlett who is a Department of Social Services employee, stated that his family is now welfare recipients of Seneca County. Mr. Bartlett stated that he does not feel the Board is qualified to question the diagnosis five physicians have given his wife. Under privilege of the floor, Michael Lane, Representative, District No. 14, read a resolution unanimously adopted by the Town of Dryden Board on December 14, 1993 entitled Express Appreciation to Tompkins County Representative - Robert Watros: Resolved, that this Town Board express their appreciation to Robert Watros for his dedication and service to the people of Dryden as a Tompkins County representative from January, 1974 to December, 1993. 10 January 18, 1994 Under privilege of the floor, Nancy Schuler stated that Rachel Lambert and her dancers, who are very well known, spent the last week working in workshops with students in local schools. She stated Rachel Lambert is the spouse of the County's Comptroller, David Squires. Under privilege of the floor, Tim Joseph, Representative, District No. 12, stated that he has been and still is interested in the problems of employees who have been out sick from work for a very long time and is in the process of inviting Greg Siwinski and doctors from the Occupational Health Clinic in Syracuse to come to Tompkins County to make sure new Board members are fully informed about this issue and answer questions that any Board members may have. He stated that he will also be inviting representatives of the State Insurance Fund to attend the meeting. He stated he hopes to push this issue to a conclusion as quickly as possible. Chairman Stein announced that a special Board retreat has been scheduled for Saturday, January 22 from 9 a.m. to Noon at the Ithaca Tompkins Transit Center. The primary item on the agenda will be how Board meetings are conducted. Chairman Stein made the following appointments: E-911 Task Force Nancy Schuler Peter Meskill Tim Joseph Cooperative Extension Board Frank P. Proto, Delegate Charles Evans, Alternate Chamber of Commerce Board of Directors Stuart W. Stein, Delegate Barbara Mink, Alternate Capital Program Committee Stuart W. Stein, Chairman Daniel M. Winch Beverly Livesay Barbara Mink Tompkins County Area Development Stuart W. Stein Barbara Mink James Hanson, Jr. (ex -officio) Ithaca -Metropolitan Planning Organization Stuart W. Stein Barbara Mink, Alternate RESOLUTION NO. 6 - APPOINTMENT TO LEADERSHIP COUNCIL MOVED by Mr. Lerner, seconded by Mr. Evans, and unanimously adopted by voice vote. Ms. Mink stated that when one speaks of restructuring or reinventing government, it is at least a several year process to change the structure and then it is one of continuous change and improvement. She sees the Council having two main goals: to develop a very specific mission statement to help clarify what is being done, what our values are, what our goals and priorities are that we need to guide the kind of planning, budgeting and services delivery we do; the second half of the Councils' mission is to develop a human resources plan for the County that will deal with the way of having a fair and performance review system, a commitment to in-service education and staff training. She sees this group working very closely with 11 January 18, 1994 the Budget and Fiscal Policy Committee. Chairman Stein wished the group well and asked that the Board be kept informed on its progress. WHEREAS, the Tompkins County Board of Representatives by Resolution No. 268 dated November 19, 1993 established a Leadership Council, now therefore be it RESOLVED, That the Board of Representatives hereby appoints Barbara Mink as Chairman of the Leadership Council effective immediately. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, stated that after last Fall's budget process the County's budget process needs to be rethought and redesigned from the ground up. Many people are dissatisfied with the process that leads to the County budget. He stated that the following issues will be undertaken by the Committee and its subcommittees: • Developing a program based budgeting process which identifies what each of the programs are in County government and clearly distinguishing program costs and administrative costs; • Developing a mechanism developed for going through a number of complex factors to develop point scores for each program which he believes sets the stage for good discussion; • Addressing state and federal mandates and their impact on County government; • Making the County's structure of taxes and fees fairer and more equitable. Other committees have been formed to focus on some other issues including the problems the County has experienced with the Sheriffs Department budget, how to use the contingent fund properly and how to project sales tax profits properly, and how to integrate the Capital Program and debt service costs into the program budget. Mr. Winch, Chairman, Public Works Committee, stated that Committee business is reflected on the agenda. The next Committee meeting will be January 19 at 8 a.m. The next Airport Construction Committee meeting will be January 26. He extended an invitation to all members of the Board to attend a tour of the Airport Terminal at 11 a.m. on that date. Mrs. Schuler, Chair, Public Safety Committee, reported the Committee met on January 13 and heard a report on activities of the Sheriffs Civilian Review Board by Sam Leonardo. The Committee heard an update and had discussion on E-911. The next meeting will be February 3 at noon at the Public Safety Building. A tour of the jail will take place at that meeting. Mrs. Livesay, Chair, Governmental Affairs Committee, reported that the Committee will meet the second and fourth Tuesday of the month in the morning. The Committee will be bringing a resolution to the Board delegating the authority to award bids to the Purchasing Director. She stated that Sub- committees of the Committee have been established and will make a report on these at a later date. Mr. Evans, Chairman, Health and Environmental Quality Committee, reported that the Committee will hold its first meeting January 25 at 10:30 a.m. Mr. Joseph, Chairman, Human Services Committee, reported that the Committee will hold its first meeting on February 1 at noon. Mr. Todd, Chairman, Solid Waste Committee, reported that the Committee will hold its first meeting on February 1 at 9:15 in the Old Jail. 12 January 18, 1994 Ms. Mink, Chair, Planning, Economic Development and Education Committee, reported that the Committee met last week and will meet February 3 at 8:30 a.m. The Committee authorized the acceptance of $1 million from the Federal government for affordable housing which includes a small cities grant for Enfield and $600,000 for first-time ownership. She stated these funds are administered by the County and Better Housing for Tompkins County performs the work. Chairman Stein gave Mrs. Livesay, Chair, Governmental Affairs Committee, permission to withdraw the following resolutions: Authorization to List Certain County -Owned Parcels for Sale Award of Bid - County Cars Award of Bid - County Copiers On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Award of Bid - Vibratory Soil Compactor Payment of Hours for Chief Natural Resources Planner Budget Adjustment - District Attorney Authorization for the County Administrator to Enter into a Contract with the Community Arts Partnership - Arts Related Advertising Campaign Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA001-94 - Authorization of Contract for Cooperative Agreement Between the Town of Enfield and Tompkins County for Small Cities Administration CA002-94 - Renewal of Contract Between Tompkins County and Carlson Associates for Small Cities Grant -Writing and Administrative Advisory Services CA003-94 - Authorization of Contract for Sub -Recipient Agreement with Better Housing for Tompkins County (BHTC) for Small Cities Administrative Services CA004-94 - Acceptance of Small Cities Grant from the U.S. Department of Housing and Urban Development for $600,000 for First-time Homeownership CA005-94 - Award of Bid - Vibratory Soil Compactor CA006-94 - Authorization for the County Administrator to Enter into a Contract with the Community Arts Partnership - Arts Related Advertising Campaign RESOLUTION NO. 7 - AUTHORIZATION TO SUBMIT GRANT PROPOSAL FOR NEW CONTRACT FOR YEAR SEVEN - HEALTHY HEART PROGRAM MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Health Depadnient, in conjunction with the Healthy Heart Program (HHP) are in the process of establishing the Tompkins County Healthy Heart and Health Education Program in July 1994, as well as expanding into other wellness programming. In response to a request for proposal from the New York State Department of Health for new contracts with the existing Community Intervention Programs, Tompkins County Health Department will request $70,000. The Cayuga County Health Department will submit a separate proposal and request. As of July 1994, the bi- county partnership will be dissolved, now therefore be it RESOLVED, on recommendation of the Health and Education and Budget and Administration Committees, That permission be granted to the Health Department to submit this grant request to the New York State Department of Health, with the understanding that the Health Department's proposal, if funded, will incur minimal in-kind County costs, 13 January 18, 1994 RESOLVED, further, That the County Administrator is authorized to sign any and all agreements necessary to complete this project. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 8 - AUTHORIZATION TO EXECUTE QUIT CLAIM DEED - TOWN OF ULYSSES PARCEL 25-4-20 (HUBBELL ESTATE) TO NANCY CONKLIN MOVED by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, by Resolution No. 134 of April 21, 1992, the Board authorized sale of this property to Better Housing of Tompkins County, and WHEREAS, Better Housing is no longer interested in purchasing this property, but Nancy Conklin, niece of Mildred Hubbell, deceased, wishes to purchase said property for all back taxes, penalties, interest and fees, and WHEREAS, Better Housing is willing to relinquish its interest in said property upon reimbursement by Nancy Conklin of $1,094 for soil, well and water tests done on the property, and Nancy Conklin is willing to make such reimbursement to Better Housing, now therefore be it RESOLVED, That the County Administrator is authorized to execute a quit claim deed conveying Town of Ulysses tax map parcel 25-4-20 to Nancy Conklin of 128 North Street, Dryden, New York upon payment of all back taxes, penalties, interest and fees. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 9 - PAYMENT OF HOURS FOR CHIEF NATURAL RESOURCES PLANNER MOVED by Ms. Mink, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Board of Representatives authorized a 40 -hour work week for the Chief Natural Resources Planner from the period of October 1, 1993 to December 31, 1993, and WHEREAS, because this change was not approved until November, certain hours were not paid to the Chief Natural Resources Planner, and WHEREAS, twenty-one such hours were worked during the time period and not paid by the County, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That the County Board of Representatives authorizes the County Comptroller to pay the Chief Natural Resources Planner for Twenty-one hours of time, RESOLVED, further, That the County Comptroller pay the funds from Account No. A8020.1692 (Chief Natural Resources Planner). SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 10 - APPROVAL OF T -HANGAR LEASE AGREEMENTS - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote. 14 January 18, 1994 WHEREAS, a public hearing was held before the Board of Representatives on January 18, 1994 to hear all persons interested in the leasing of T -Hangars at the Tompkins County Airport, now therefore be it RESOLVED, on recommendation of the Public Works and Construction Management Committee, That the County Administrator be and hereby is authorized and directed to execute contracts on behalf of the county, for occupation of the new T -Hangars with the following people: James Wells, James Lucente, Joseph Geradi, Jerry Friedman, James Liggett, Robert Langhans, John Tompson, Earl Neigh, Ralph Bowles, Reeder Gates, Harvey Smith, Robert West, Clyde Reese, Jack Henlon, Philip Kaplan, Mary Mausgeier, and Kat Lama. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 11 - AUTHORIZING ADDENDUM TO LEASE AGREEMENT WITH EAST HILL FLYING CLUB - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, a portion of East Hill Flying Club's original leasehold has been relinquished by the Club to allow room for a new above -ground fueling facility, and WHEREAS, the original lease agreement provides for the County to adjust the Club's leasehold to accommodate future development of the Airport, and WHEREAS, the Club and the County have reached an amicable agreement on the revised leasehold, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be and hereby is authorized to execute an addendum agreement with East Hill Flying Club, to incorporate said change to leasehold. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 12 - AUDIT OF FINAL PAYMENT - T -HANGARS - JOHN P. ROGERS MOVED by Mr. Winch, seconded by Mr. Todd. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount John P. Rogers Electric 2 (Final) HT5612.9239 $2,977.55 RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HT 5612.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 13 - SPONSORSHIP OF SWARTHOUT AND FERRIS, INC. FOR NEW YORK STATE TRANSIT OPERATING ASSISTANCE MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote. Mr. Winch explained that this program will provide the public with transportation to the Greek Peak Ski Resort and will be of no cost to the County. 15 January 18, 1994 WHEREAS, Section 119-r of the General Municipal Law of the State of New York authorizes a municipality of the State to enter into a transactional relationship with a private bus operator for the provisions of certain public transit operations, and WHEREAS, pursuant to Section 18-b of the Transportation Law of the State of New York enacted an operating assistance program for public transit in New York State, and WHEREAS, Swarthout and Ferris agrees to provide public transit services that will benefit Tompkins County, in exchange for County sponsorship for the State Transit Operating Assistance Program, and WHEREAS, Swarthout and Ferris agrees to provide the local match required by the State Transit Operating Assistance Program, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the Tompkins County Board of Representatives agrees to sponsor Swarthout and Ferris for the State Transit Operating Assistance Program and authorizes the County Administrator or designee to execute a sponsorship agreement with Swarthout and Ferris, RESOLVED, further, That the Comptroller is authorized to pay State funds to Swarthout and Ferris after they are received and after a local match is paid by Swarthout and Ferris. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 14 - APPROVAL OF AIRPORT CAPITAL IMPROVEMENT PLAN - 1994 THROUGH 2000 MOVED by Mr. Winch, seconded by Mr. Lane. Ms. Blanchard stated this needs to be presented to the Planning, Economic Development and Education Committee at their next meeting. Ms. Kiefer asked if the Airport Capital Improvement Plan had undergone SEQR review. It was explained that approval of this plan does not mean approval of each and every item on it, and that each item will be subject to SEQR individually. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. ADOPTED. WHEREAS, the Airport Manager has prepared an annual update of the Capital Improvement Plan for the period 1994-2000, to be used as a guide by the Federal Aviation Administration (FAA) and the New York State Department of Transportation (NYSDOT) for the application of Airport Improvement Program (AIP) grant monies and State matching funds, and WHEREAS, said plan has been reviewed and approved by the Public Works Committee, and WHEREAS, each component of said plan will be brought to the Board of Representatives for individual approval at the appropriate time, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the Capital Improvement Plan for the period 1994-2000, as circulated to the Board and dated January, 1994 be and hereby is approved subject to approval by the FAA and NYSDOT, RESOLVED, further, That the Airport Manager be and hereby is authorized to submit application for funding grants for the 1994 projects. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 15 - AUTHORIZATION TO EXECUTE A GRANT WITH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION - EXPAND ARFF/MAINTENANCE BUILDING AT THE TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote. 16 January 18, 1994 WHEREAS, the County has received a grant offer from the New York State Department of Transportation (NYSDOT) in the amount of $21,493 towards the cost of expanding the ARFF/Maintenance Building, also known as the CFR Building, and WHEREAS, the approved budget for the building expansion is: FAA Share (90.0 %) Account No. 5698.4592 $386,868 NYSDOT (5.0 %) Account No. 5698.3592 $ 21,493 PFC Share ( 5.0 %) Account No. 5698.5031 $ 21,493 Total Account No. 5698.9213 $429,854 RESOLVED, on recommendation of the Public Works Committee, That the NYSDOT grant offer of $21,493 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 16 - AUDIT OF FINAL PAYMENT - OLD JAIL RENOVATION — NELCORP MOVED by Mr. Winch, seconded by Mr. Meskill. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Nelcorp 12 (Final) HV3151.9239 $12,997.40 RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HV3151.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 17 - CREATION OF A CITIZENS ADVISORY GROUP FOR THE PURPOSE OF REVIEWING TOMPKINS COUNTY'S MANDATED EXPENDITURES MOVED by Mr. Winch, seconded by Mr. Proto. Mr. Winch stated that this resolution was referred by him at the December 7, 1993 budget hearing. He said that during the process the public asked that the County review mandates. Chairman Stein stated that he would like this referred to the Budget and Fiscal Policy Committee as that Committee will be working on this subject. It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote to REFER this resolution to the Budget and Fiscal Policy Committee. MOTION CARRIED. WHEREAS, over the past five years the mandated portions of the County budget have averaged an increase of twenty percent per year causing the Board to cut "optional services" funded 100 percent locally in order to have a reasonable overall budget increase, and WHEREAS, the citizens of Tompkins County have continually expressed a concern about the "mandated" services and how the County provides said "mandates" as well as an unacceptable tax increase, and WHEREAS, the Tompkins County Board of Representatives have questioned the same, now therefore be it RESOLVED, That the Tompkins County Board of Representatives create a Citizens Advisory Group for the Purpose of Reviewing Tompkins County's Mandated Expenditures, RESOLVED, further That the group has eight persons of which one is appointed by the Chamber of Commerce, one is appointed by the Tompkins County Farm Bureau, two are appointed by the Human 17 January 18, 1994 Services Coalition, and four are at -large. The County Administrator is to act as an ex -officio member to this committee. The at -large positions are to be filled by application to the Budget and Fiscal Policy Committee and are to be confirmed by the Board. This group is to elect its own chairperson. The appointments are to be for a two year period, RESOLVED, further, That the Advisory Group shall employ a consultant to examine the mandates and examine what portion of the mandates is optional. The Advisory Group is to review the total budget and report how the board has reacted to any surveys that are given to the public for the purpose of inquiring about services that are requested, RESOLVED, further, That expenses for the Consultant and the Advisory Group are to be paid for by a percentage of the mandated budgets, RESOLVED, further, that the target date for completion of the project and report to the Board is July 1, annually. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 18 - BUDGET APPROPRIATION - DISTRICT ATTORNEY MOVED by Mrs. Schuler, seconded by Mr. Meskill. A short roll Ayes - 15, Noes - 0. ADOPTED. RESOLVED, on recommendation of the Public Safety Committee, be authorized to make the following budget appropriation on his books: APPROPRIATION FROM 1992 SURPLUS District Attorney Appropriation: 1992 Surplus $ 5,133 To: A1165.2206 Computer Equipment $ 125 .2210 Other Equipment 217 .4442 Professional Services 4,791 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) call vote resulted as follows: That the County Comptroller Mr. Heyman, County Administrator, reported that there will be a program on reinventing government at 10 p.m. on Channel 4. He reported that last week he addressed two local government classes at Ithaca High School on solid waste. He reported that he recently rode along with an employee of the Highway Department on a salt truck. Chairman Stein reported that a report of the Employee Council has been distributed to the Board. Mr. Theisen, County Attorney, thanked the Board for the appointment and stated he looks forward to working with the Board and staff. He said he has been acquainting himself with staff and the County Attorney's office and plans to be in the office during afternoons but is always available at his private office. Mr. Squires, County Comptroller, had no report. On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following appointments were made to the various advisory boards: E911 Task Force Brian H. Wilbur - Ithaca City Fire Chief Environmental Management Council 18 January 18, 1994 Term expires December 31, 1995 Dennis Swaney - Town of Dryden representative Family Court Advisory Council Terms expire December 31, 1996 Stuart Grinnell - Mental Health representative Robin Abrahamson Masson - At -Large representative Louise Miller - At -Large representative Fire, Disaster and EMS Advisory Board Terms expire December 31, 1996 Francis Miller - Village of Cayuga Heights delegate representative William A. Evans - Village of Cayuga Heights alternate representative Term expires December 31, 1994 Edward J. Klopf - Town of Caroline delegate representative Tompkins County Planning Board Term expires December 31, 1996 Ronald Anderson - Village of Cayuga Heights representative Solid Waste Management Advisory Committee Term expires December 31, 1996 David J. Stotz - Town of Ithaca representative STOP -DWI Advisory Board Terms expire December 31, 1995 Frank Bernard Welch - Restaurants/Taverns/Hotels Alan Cohen - At -Large representative Term expires December 31, 1996 Cheryl L. Caister - Alcoholism Council representative Chairman Stein declared recess from 6:58 p.m. to 7:11 p.m. It was MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote to enter into executive session at 7:11 p.m. to discuss union contract negotiations. The meeting returned to open session at 8:18 p.m. On motion the meeting adjourned at 8:18 p.m. 19 February 1, 1994 Regular Meeting Chairman Stein called the meeting to order at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Excused: 1 (Representative Winch). Privilege of the Floor by the Public Aurora Valenti, Tompkins County Clerk, thanked the Board for its continued support in the Depaitment's efforts to obtain grants through the State Archives and Records Administration. Ms. Valenti also encouraged the Board to support the resolution on the agenda entitled Support Repealing the Sunset Provision of Chapter 78, Laws of 1989, Establishing the Local Government Records Management Improvement Fund. Yvonne Bartlett, Department of Social Services employee, spoke concerning sick building syndrome and Biggs A. She stated that she is tired of fighting with Tompkins and Seneca counties about assistance she feels she is entitled to. She also spoke concerning the controversy of her worker's compensation. She repeated her feelings of anger and dissatisfaction with the handling of the situation. Barbara Mahoney, Department of Social Services employee, spoke concerning sick building syndrome and Biggs A. She displayed a supply of vitamins she states she is taking. She stated she attempted to return to work in Room 108 in the Biggs building but was unable to work there. Chrissy Dawson, daughter of Yvonne Bartlett who is a Department of Social Services employee, stated her mother has been very sick. Miss Dawson also spoke of financial hardships the family has been suffering. Privilege of the floor by Board Members Mr. Proto, Representative, District No. 7, asked that the committee reviewing mandates look at the cost of sending prisoners to other jails of State ready. He stated that the State only reimburses $34 out the $70 cost per day. Mr. Joseph, Representative, District No. 12, stated that a Human Services Committee meeting will be held on February 15 with Greg Siwinski and physicians to discuss the subject of sick building syndrome. Approval of Minutes It was MOVED by Mr. Evans, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to approve the minutes of December 7, 1994. Announcement Chairman Stein stated that a dinner in honor of Phil Shurtleff, retired Board member, will be held February 18 at 6:30 p.m. in the Groton American Legion. Chairman's Appointments At this time, Chairman Stein made the following appointments: Southern Tier East Regional Planning and Development Board 20 February 1, 1994 Beverly Livesay Barbara Blanchard Local Advisory Board of Assessment Review Villages: Cayuga Heights Dooley Kiefer Dryden Michael Lane Freeville Michael Lane Groton George Totman Lansing Dooley Kiefer/Thomas Todd Trumansburg Peter Meskill Towns: Caroline and Danby Enfield and Newfield Groton Dryden Ithaca Lansing Ulysses Frank P. Proto Daniel Winch George Totman Charles Evans/Michael Lane Dooley Kiefer/Beverly Livesay/Tim Joseph Thomas Todd Peter Meskill City of Ithaca: Nancy Schuler/Barbara Blanchard RESOLUTION NO. 19 - APPOINTMENTS TO THE SHERIFF'S DEPARTMENT CONTRACT NEGOTIATING COMMITTEE MOVED by Mr. Lerner, seconded by Ms. Mink, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Charter and Code, Article 2, Section 2.07, authorizes the Chairman of the Board to appoint special negotiating committees as needed, now therefore be it RESOLVED, That the Board of Representatives hereby appoints the following persons to serve on the Sheriffs Department Contract -Negotiating Committee: Nancy Schuler, Chair; Beverly Livesay; Charles Evans; Peter Meskill; Scott Heyman; and Anita Fitzpatrick. SEQR ACTION EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 20 - APPOINTMENTS TO THE INDUSTRIAL DEVELOPMENT AGENCY MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, Section 856 of the General Municipal Law authorized that the Board of Representatives designate the Chairman and members of the Industrial Development Agency by resolution, now therefore be it RESOLVED, That the Board of Representatives hereby reappoints Stuart W. Stein, Chairman of the Board of Representatives to the Tompkins County Industrial Development Agency, RESOLVED, further, That Frank Proto, County Representative; Michael Lane, County Representative; Barbara Mink, County Representative; be appointed to the Tompkins County Industrial Development Agency to serve at the pleasure of the Board, effective immediately, in the place and stead of Phil Shurtleff, Mary Call, and Robert Watros, RESOLVED, further, That this Board designate Stuart W. Stein as Chairman of the Industrial Development Agency, effective immediately, RESOLVED, further, That the Clerk of the Board be and hereby is authorized and directed to file with the Secretary of State a Certificate of Appointment. 21 February 1, 1994 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Chairman Stein announced that the first Bosnian refugee coming to Tompkins County will arrive on Friday, February 4th and will be attending Tompkins Cortland Community College. Committee Reports Mrs. Livesay, Chair, Governmental Affairs Committee, read a prepared statement which outlined the purpose and the role of the Committee. She stated that four subcommittees have been created: Personnel - to review and make recommendations to the Board on personnel policies; Legislative - to identify State and Federal legislation and regulation that impinges on the efficient operation of County departments and their delivery of service; Intergovernmental - to identify areas where units of government within Tompkins County, working collaboratively, can improve service delivery and save money through consolidation of services or governments and take actions appropriate to furthering this objective; Governmental Structure - to serve as a bridge to the Leadership Council and the Budget and Fiscal Policy Committee and to assist the Governmental Affairs Committee to prepare recommendations on government structure for the Board. She stated the Committee will establish a close working relationship with other Board committees and will develop channels of communication with County employees, the other units of local government within the County, citizens of the County, and State and Federal representatives. She stated that community meetings will be held to address specific topics under consideration. Mrs. Livesay said the Committee will meet the second Tuesday at 9 a.m. and subcommittees will meet the fourth Tuesday of the month. Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, stated the Committee met one week ago and is making progress on revising the County's budget process. He stated that all County departments have been asked to reformat their 1994 budgets into a program -based format to make it clearer what the programs and administrative costs are of each department. He said that committee chairs should anticipate spending some time in April to review the reformatted departmental budgets. He stated that February 8 is the deadline for individuals to submit resumes for the Budget Reorganization Advisory Committee. Mr. Joseph, Chairman, Human Services Committee, reported the Committee will meet March 1 at noon in Board Chambers. He announced that Louise Miller has been selected to receive the Services to Youth Award for February. Mr. Joseph stated that he received a report from the Human Rights Commission bringing attention to allegations of abuse in the County Jail. He stated he will copy members of the Board and advise to have this issue placed on the next Public Safety Committee agenda. Ms. Mink, Chair, Planning, Economic Development and Education Committee, reported that the Committee will meet February 3 at 8:30. The Committee will have two reports presented at the meeting: 1) City and Regional Planning at Cornell University and 2) a preliminary report of the Outlook Steering Committee. She stated an economic conference has been planned for March 19 with more information to follow. Ms. Mink, Chair, Leadership Council, stated that she has received numerous applications from department heads, managers and supervisors who would like to serve on the Council. Mr. Todd, Chairman, Solid Waste Committee, reported the Committee held its first meeting this morning. He stated the Committee will continue to meet the first Tuesday of the month at 9:15 a.m. in the Old Jail Conference Room. He reported that two resolutions will be presented at the February 15 Board meeting, one will be a Notice to Proceed with the Recycling and Solid Waste Center on Commercial Avenue and one will amend bylaws of the Solid Waste Management Advisory Committee. 22 February 1, 1994 Mrs. Schuler, Chair, Public Safety Committee, reported the Committee will meet March 3 at noon at the Public Safety Building. Mr. Evans, Chairman, Health and Environmental Quality Committee, reported the Committee met last Tuesday and heard a report from Alice Cole, Public Health Director, on the impact of budget cuts on the Health Department. He stated that the Committee approved a revised Mental Health fee schedule. Ms. Blanchard, Vice Chair, Public Works Committee, reported on the status of the Airport Terminal and said the target date for final completion is scheduled for April. Chairman Stein stated that he is chairing a special committee on space needs for Biggs A and said issues such as location is not part of the study. The Committee will be interviewing consultants in two weeks and making a selection. It is hoped that within three months the study will be completed. He stated that the original resolution to proceed this way included very specifically a statement that the current Biggs A building would still receive attention in the matters of heating and ventilation to increase the comfort of those who still work there. Ms. Blanchard stated that there have been some heating and ventilation improvements made in the Biggs A building. The project to ventilate all copiers is more lengthy than expected but is continuing. The Committee will discuss this at their next meeting on February 2 at 8 a.m. She stated that the first indicator of the cost of maintaining roads is that approximately 20 percent of the annual budget for snow and ice was exhausted by January 10. Mr. Lane, Member, Public Works Committee, stated that the Committee will resolve the problem of ventilating copying machines as quickly as possible. Mr. Meskill, Representative, District No. 15, thanked staff of the Highway Department for keeping Route 96 and all County roads clear of snow and ice so well this year. Mr. Theisen, County Attorney, stated he had no report but will request an executive session to discuss possible litigation. Mr. Heyman, County Administrator, reported he attended the American Society of Quality Control and stated that the Director of Planning at Borg Warner gave a presentation on methods and training methods they use to improve their products and the involvement of their employees. He continues to attend the local total quality management network. He stated that the County received today the taxes, interest, penalties and advertising fees owing for the past eleven years for Strand Theater in the amount of $25,375.82. Mr. Heyman reported that Kathy West, Deputy County Administrator, is working on a study in an effort to reduce the health insurance premiums for Tompkins County, Tompkins Cortland Community College and Public Library employees. Mr. Squires, Comptroller, reported that the County over -achieved its estimate for 1993 sales tax by over $2 million. He stated that income for the towns and villages have increased dramatically as a result of this. Additions and Withdrawals from the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote by members present, the following resolutions were added to the agenda: Award of Bid - Kitchen Equipment - New Passenger Terminal Authorization to Execute a Contract with the Senior Citizens Council 23 February 1, 1994 Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA007-94 - Adoption of MPO Budget for Remainder of State Fiscal Year 1993-1994 CA008-94 - Authorization to Execute Contract - Coordinator of the Council for Physical Fitness and Health in Tompkins County - Healthy Heart Program CA009-94 - Authorization to Execute Contract - NYSAC - Children with Special Care Needs RESOLUTION NO. 21 - A RESOLUTION AUTHORIZING THE ISSUANCE OF $350,000 SERIAL BONDS OF THE COUNTY OF TOMPKINS, NEW YORK, TO PAY THE COST OF THE RECONSTRUCTION OF THE BUILDING COMMONLY KNOWN AS THE CORNELL COOPERATIVE EXTENSION OF TOMPKINS COUNTY BUILDING MOVED by Mr. Lerner, seconded by Mr. Proto. A roll call vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Winch). ADOPTED. WHEREAS, the County of Tompkins, New York, has entered into an agreement with the Cornell Cooperative Extension of Tompkins County pursuant to which the County has leased the building located at 615 Willow Avenue, Ithaca, and WHEREAS, such building requires various improvements and the County desires to construct and finance such improvements, and WHEREAS, all conditions precedent to the financing of such capital project, including compliance with the provisions of the State Environmental Quality Review Act, have been performed, and WHEREAS, it is now desired to authorize the financing of such capital project, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That by the Board of Representatives of the County of Tompkins, New York, as follows: Section 1. For the specific object or purpose of paying the cost of the reconstruction of the building located at 615 Willow Avenue, Ithaca commonly known as the Cornell Cooperative Extension of Tompkins County Building, including the purchase and installation of original furnishings, equipment and apparatus to be used thereat and incidental improvements and expenses in connection therewith, at a maximum estimated cost of $350,000, there is hereby authorized to be issued $350,000 serial bonds of said County, pursuant to the provisions of the Local Finance Law. Section 2. It is hereby determined that the maximum estimated cost of such specific object or purpose is $350,000, and that the plan for the financing thereof is by the issuance of the $350,000 serial bonds of said County authorized to be issued pursuant to this bond resolution. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is twenty years, pursuant to subdivision 12(a)(1) of paragraph a of Section 11.00 of the Local Finance Law. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the County Comptroller, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said County Comptroller, consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said County of Tompkins, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. There shall annually be levied on all the taxable real property of said County a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable. Section 6. Such bonds shall be in fully registered form and shall be signed in the name of the County of Tompkins, New York, by the manual of facsimile signature of the County Comptroller and a 24 February 1, 1994 facsimile of the corporate seal shall be imprinted or impressed thereon and attested by the manual or facsimile signature of the County Clerk. Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the County Comptroller, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of the County; provided, however, that in the exercise of these delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the County comptroller shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 8. All other matters, except as provided herein relating to such bonds, including prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the County by the facsimile signature of the County Comptroller and, providing for the manual countersignature of a fiscal agent or of a designated official of the County), the date, denominations, maturities and interest payment dates, place of places of payment, and also including the consolidation with other issues, shall be determined by the County Comptroller. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by Section 52.00 of the Local Finance Law, as the County Comptroller shall determine. Section 9. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said County is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 10. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Sections 1.150 - 2 (d) and (e). Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 11. This resolution, which takes effect immediately, shall be published in full in the Ithaca Journal, which is hereby designated as the official newspaper of such County, for purposes of this bond resolution, together with a notice of the Clerk of the Board of Representatives in substantially the form provided in Section 81.00 of the Local Finance Law. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 22 - APPOINTMENT OF ENVIRONMENTAL MANAGEMENT COUNCIL CHAIRMAN MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, Edward Cope has been an active member of the Environmental Management Council for several years, and WHEREAS, the Nominating Committee of the Environmental Management Council has nominated Edward Cope Chairman for 1994, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That Edward Cope be appointed Chairman of the Environmental Management Council for 1994. 25 February 1, 1994 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 23 - TO SUPPORT REPEALING THE SUNSET PROVISION OF CHAPTER 78, LAWS OF 1989, ESTABLISHING THE LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND MOVED by Mr. Proto, seconded by Ms. Mink, and unanimously adopted by voice vote by members present. WHEREAS, the appropriate management of local government records through their creation, use, maintenance, and disposition is essential to efficient and effective government, and WHEREAS, The Local Government Records Management Improvement Fund was established in Chapter 78, Laws of 1989, to benefit the local governments of New York State through grants for records management and through establishment of a program of regionally -based technical assistance administered by the New York State Archives and Records Administration of the New York State Education Depai talent, and WHEREAS, The Local Government Records Management Improvement Fund has enormously benefited Tompkins County through three (3) grants totaling $110,000 to the Tompkins County Clerk's Office, and grants exceeding $200,000 to Tompkins County municipalities through frequent and readily accessible consultation by the Improvement Fund -supported State Archives and Records Administration Regional Advisory Officer and through Improvement Fund -sustained training available through regularly scheduled workshops on records and information management -related subjects attended by the Tompkins County Clerk and the Records Officer, and WHEREAS, the grants have supported successful projects to inventory the records of Tompkins County, to store inactive records, and for microfilming, and WHEREAS, the grants, consultation, workshops, and other services to Tompkins County supported by the Fund have contributed significantly to the improved management of its records, to the availability and accessibility of those records to its officials and citizens, and to economical and responsive administration saving taxpayers' dollars, and WHEREAS, there is much more to be accomplished here in Tompkins County and in the other local governments of New York State, where needs will continue in the future with the growth in the volume of records, as needs change and information technologies present new challenges, and WHEREAS, grants and technical advice are essential in assisting all the local governments of New York State in developing records management programs adequate to the demands of governments and citizens, and demand for those grants and services remains critical, and WHEREAS, these needs are served and programs sustained through modest surcharges on fees for records filed and recorded by county clerks of the State of New York and the Register of the City of New York which sustain the Improvement Fund, without the use of state tax revenues, and WHEREAS, The Local Government Records Management Improvement Fund was created with a sunset date of December 31, 1995, now therefore be it RESOLVED, That Tompkins County fully supports the perpetuation of the Local Government Records Management Improvement Fund through the elimination of its sunset provision and supports its continued administration by the New York State Archives and Records Administration of the New York State Education Department with oversight by the Local Government Records Advisory Council, RESOLVED, further, That Tompkins County forward copies of this resolution to its state legislators, the leadership of the state legislature, and to the Governor of the State of New York. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 26 February 1, 1994 RESOLUTION NO. 24 - AWARD OF BID - KITCHEN EQUIPMENT - NEW PASSENGER TERMINAL MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, the Division of Purchasing and Central Services has duly advertised for bids for kitchen equipment for the new passenger terminal, and WHEREAS, three (3) bids were received and publicly opened on January 18, 1994, now therefore be it RESOLVED, on recommendation of the Airport Construction Committee, That the bid be awarded to Buffalo Hotel Supply of Farmington, New York for a total not to exceed $85,325, RESOLVED, further, That $5,000 be allocated for miscellaneous project expense, staff services, construction testing and change orders, RESOLVED, further, That the County Administrator is authorized to execute a contract and change orders up to the project contingency of ten (10) percent with funds available from Account No. HU5610.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 25 - AUTHORIZATION TO EXECUTE A CONTRACT WITH THE SENIOR CITIZENS COUNCIL MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the Office for the Aging has been awarded $3,000 to offer health insurance counseling to seniors, and WHEREAS, the Tompkins County Senior Citizens Council provides such a health insurance counseling program which merits expansion, and WHEREAS, there is a great need for this service, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the Office for the Aging is authorized to execute a contract with the Tompkins County Senior Citizens Council in the amount of $2,466 to coordinate and further implement its insurance program. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointments Environmental Management Council Terms expire December 31, 1995 Herbert Engman - At -Large representative F. Robert Wesley - At -Large representative Robert Beck - At -Large representative Susan Hajda Brock - At -Large representative Lyle Raymond - Town of Groton representative Community Mental Health Services Board Term expires December 31, 1995 Joanie Groome Office for the Aging Advisory Committee Term expires December 31, 1995 27 February 1, 1994 Theresa M. Robinson Tompkins County Planning Board Term expires December 31, 1996 George Totman - Town of Groton representative Soil and Water Conservation District Term expires December 31, 1996 Ronald Updike - At -Large representative Terms expire December 31, 1994 George Totman - Board member Daniel M. Winch - Board member Tompkins County Youth Board Terms expire August 31, 1994 Saskia Inskip - Youth representative Gibran Bryant - Youth representative Mrs. Livesay, Representative, District No. 11, brought to the Boards' attention a resolution adopted by the Broome County Legislature on January 20 in which the County urged changes in the State penal and criminal procedure law in regard to violent acts committed against children. Mrs. Livesay stated that she would like to propose a similar resolution for consideration by this Board at this meeting so that it could be included in the packet of resolutions at the upcoming Joint NYSAC (New York State Association of Counties) and NYSSCLA (New York State Supervisors and County Legislators Association) conference. After a lengthy discussion by the Board, there was a feeling that the resolution needed further review by the Public Safety Committee. It was MOVED by Mrs. Livesay, seconded by Ms. Kiefer, to add to the agenda a resolution in support of changes in New York penal and criminal procedure laws. A roll call vote resulted as follows: Ayes - 5 (Representatives Kiefer, Lane, Livesay, Meskill and Totman), Noes - 9 (Representatives Blanchard, Evans, Joseph, Lerner, Mink, Proto, Schuler, Stein and Todd); Excused - 1 (Representative Winch). MOTION LOST. It was MOVED by Mrs. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote by members present, to add to the agenda the resolution entitled Honoring Anne Jones For Her Service to the Tompkins County Community. RESOLUTION NO. 26 - HONORING ANNE JONES FOR HER SERVICE TO THE TOMPKINS COUNTY COMMUNITY MOVED by Ms. Blanchard and unanimously seconded and adopted by voice vote by members present. WHEREAS, Anne Jones was a dedicated advocate on behalf of human services, particularly in the areas of housing and youth, and WHEREAS, Anne was one of the founders of the Human Services Coalition and the driving force behind the program that provides supportive apai linents for homeless youth, and WHEREAS, her services to community organizations such as the Women's Community Building, the Arts Council, and other similar groups is legend, epitomizing the spirit of voluntarism, and WHEREAS, in addition to her volunteer efforts, she served with distinction on the City of Ithaca Common Council and as an officer of the City Republican Party, and WHEREAS, Anne will be sorely missed in all of the arenas in which she served so admirably and well, now therefore be it 28 February 1, 1994 RESOLVED, on behalf of the entire Tompkins County community, That the County Board of Representatives commends and thanks Anne for her valuable lifelong service, RESOLVED, further, That the Board extends its condolences to Anne's family as they resume their lives without her. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Chairman Stein declared recess from 7:36 p.m. to 7:50 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to enter into an executive session at 7:50 p.m. to discuss litigation and contract negotiations. The meeting returned to open session at 8:30 p.m. Motions Taken in Executive Session It was MOVED by Mr. Meskill, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, That the County Attorney is hereby authorized to commence legal action against the Sheraton and Best Western for arrears in room tax. It was MOVED by Mrs. Blanchard, seconded by Mr. Totman, and unanimously adopted by voice vote by members present, That the County Attorney is hereby authorized to proceed with legal action against Christopher Muka for his purchase of property at 2393 Spencer Road in the Town of Danby. Adjournment On motion the meeting adjourned at 8:30 p.m. 29 February 15, 1994 Regular Meeting Vice Chair Mink called the meeting to order at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Excused: 1 (Chairman Stein). Privilege of the Floor by the Public Robin Whittlesey, Health and Safety Trainer for the Tompkins Cortland Labor Coalition, spoke concerning sick building syndrome and multiple chemical sensitivities. She stated that she feels the County is responsible for those County employees suffering from this disease. Ms. Whittlesey asked that the County stop controverting the worker's compensation claims of its employees suffering from this disease. She also asked that the Board make it a top priority to make the Biggs building safe. Ken Reeves, City of Ithaca resident and member of the Fire, Disaster and EMS Advisory Board, spoke concerning emergency services throughout Tompkins County. Mr. Reeves stated that he is deeply concerned by the continued decrease in financial support by the County. He said there are sixteen fire depal tments and five ambulances within Tompkins County and all but one fire and one ambulance service is 100 percent volunteer. He stated that the Fire, Disaster and EMS Department has followed procedure and stayed within budget but has seen a dramatic lack of support by County administration. Roger Meeney, Secretary -Treasurer of the Forest Home Improvement Association, referred to Resolution No. 56 adopted by the Town of Ithaca on February 11, 1994 and stated it is supported by the Improvement Association. He stated that 1994 marks the bicentennial year of Forest Home and said the primary concerns of the Association are the possible expansion of the bridge into two lanes and the historic restoration of the bridge. Barbara Mahoney, Department of Social Services employee, spoke concerning sick building syndrome and asked that the County stop controverting worker's compensation claims. Joanne Warner, sister of Yvonne Bartlett who is a Department of Social Services employee, spoke concerning sick building syndrome and stated that she feels that Yvonne should be allowed to work from home. She also asked that the County stop controverting worker's compensation claims. Greg Stevenson, Ithaca Paid Firefighters Association, spoke concerning County spending in areas of public safety. Mr. Stevenson said he feels there is inadequate staffing at the dispatch center and this could delay response of firefighters which may lead to tragic consequences. He urged the Board to not underfund public safety. Henry Vaughan, Chairman of the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility, spoke on behalf of residents near the location of the Tompkins County Recycling and Solid Waste Center. Mr. Vaughan reiterated the long-standing opposition of commercial and residential neighbors to locating the facility on the proposed site. He made the following requests: that the County provide adequate future funding for maintenance for the Facility's cleanliness and outward appearance; that the facility's plans and programs include provisions that expose its operations to constant public scrutiny; and in accordance with the County/City agreement, the Board authorize and implement a compensation program that would pay the affected property and business owners for any realized damages resulting from the presence and operation of the Facility. He thanked the County for listening to the concerns that have been raised and taking steps to mitigate these concerns. 30 February 15, 1994 James Ellis, Department of Social Services employee, spoke concerning sick building syndrome. Mr. Ellis requested that Tompkins County stop controverting his worker's compensation claims. He spoke concerning doctors appointments and said that he is experiencing denial of medical care due to the controversion of these claims. Yvonne Bartlett, Department of Social Services employee, spoke concerning sick building syndrome. Mrs. Bartlett stated that she recently had to sign a lien against her home in order to continue to receive public assistance from Seneca County. Mrs. Bartlett requested that Tompkins County stop controverting her worker's compensation claims. She expressed anger and frustration over the delay in resolving the situation, stating she has been out of work for over one year. Mel Bartlett, husband of Yvonne Bartlett who is a Department of Social Services employee, stated his wife was a very dedicated employee when she worked in Biggs A. Mr. Bartlett asked that the Board take care of County employees who are sick rather than worry about the cost of doing so. Mamie Kirchgessner, Human Rights Commission employee, spoke concerning sick building syndrome. She stated that working at Biggs A has caused some individuals to have a debilitating disease due to exposure of chemicals in the building and asked why the situation hasn't been resolved. She urged the Board to resolve this litigation as soon as possible. Privilege of the Floor by Board Members Mrs. Livesay, Representative, District No. 11, spoke concerning the Forest Home project. Mrs. Livesay read a resolution adopted by the Town of Ithaca. Mr. Todd, Representative, District No. 6, introduced Hal McGaughey, Vice President of Marketing and Business Development for CR Inc. Mr. McGaughey once again thanked the Board for the opportunity to work with Tompkins County. Leadership Council Ms. Mink, Chair, Leadership Council, read the following prepared statement: "The Leadership Council has not yet been constituted because all of its members are not yet involved. The CSEA, which represents some 500 white collar employees, is at impasse with the County on contract negotiations. Union representatives have asked their members not to take part in any improvement process until the contract is settled. In theory, quality improvement programs should not undermine the collective bargaining process, so conversely contract negotiations really shouldn't stand in the way of improvement efforts. But though I regret the delay, I must respect the CSEA's decision. When the contract is ratified, I am looking forward to working with members of the CSEA, along with other employees who have volunteered to be on the Council. Realistically, this slow beginning provides us with a good opportunity to discuss what we're thinking about, since the scope of effort envisioned will take a commitment of time, money and attitude. The "philosophy of management" I referred to earlier is a system of continuous improvement based on the work of a statistician named W. Edwards Deming, whose post -World War II work was implemented by the Japanese and only recently by American corporations. Though many different acronyms have emerged the basic idea is the same: to enable governments to do more with fewer resources, by becoming more flexible, innovative, cost conscious and "customer" oriented. Madison, Wisconsin, began a quality improvement program in 1983 which tried to improve efficiency by employing teamwork, breaking down barriers between departments, including frontline employees in problem solving, and making decisions based on real data. The results were so impressive that Madison now markets itself as a model. Former Mayor Joseph Sensenbrenner also initiated a large - 31 February 15, 1994 scale employee training program that focused on having managers "buy in" to changes first, then training other employees on down the line. This sounds good, but also raises some questions. What are the costs involved? When Sensenbrenner lost his bid for a fourth term, the new mayor asked for an evaluation of the City's quality improvement initiatives. He found that Madison had spent a quarter of a million dollars in direct costs like consultants, materials and supplies, and over a million dollars in indirect costs, like time spent by training city employees. The positive cost impact to the city was almost exactly what was spent; though improved customer satisfaction, labor/management relations and streamlining of procedures were hard to quantify. So it takes money to save money - the question is how much. The other thing to consider is what "radical restructuring" means to our County employees. If I were a County employee, the first question I would ask is, what does this mean for my job? Many municipalities start with a no -layoffs policy, ensuring that reductions in the workforce resulting from increased efficiencies are made through attrition, not fringes. I can't think of a more offensive irony than asking people to find more efficient ways to do their work, then telling them they've innovated themselves out of a job. Another issue is having realistic expectations about how suggestions are implemented. It's vital that people who have actual knowledge about the job they do, and ideas on how to do it better have a voice in decision making; but we must also realize that not all suggestions can be implemented. Whatever the case, people need to have clear and reasoned explanations about decisions from administrators and the Board. Finally, it's important to keep rhetoric and buzz words to a minimum. Tom Mosgaller, the director of quality improvement in Madison, told me they consider the program not an end but the means to get things done. He says they try to keep everything low key and I agree. I think there are some specific goals we can pursue over the coming years, without embracing a philosophy wholesale or adopting the evangelical fervor that can accompany many of these efforts. 1. Create constancy of purpose. The County Board has never been asked to come to a common understanding of goals for this community. Once we do we will have a better chance of making more rational choices when it comes to spending and cutting tax dollars. It will also help with long-range planning, which is always difficult for legislators when they have one eye on the next election and the other on next year's tax hike. 2. Clearly define and communicate leadership expectations. Department and program heads play a pivotal role in determining the scope of their programs and implementing day-to-day operations. Training for managers should encourage a shift in the role of supervisors away from ordering and correcting towards educating, supporting and team leadership. 3. Conduct quality training and education based on a comprehensive strategy. Here's where some tough decisions will have to be made. There are many expensive consulting firms hovering on the horizon waiting to lead us into the promised land of formalized management training. There are also a host of lower-priced experts closer to home who might be able to do the same job, once we decide what that is. I hope Tompkins County will take a "low tech" approach to this much-needed training component. 4. Make sure everyone has a stake in working effectively for the organization, by ensuring that people feel free to make suggestions or complaints without fear of punishment. When I served on the Human Services and Health Committees, I received many anonymous complaints about people's difficulties with supervisors or working conditions. When I asked why they didn't bring these problems up with the people they worked for, I was told they feared retribution or that their jobs would be endangered. It will take time and effort to change the way managers and workers relate to make that fear NO longer legitimate. 5. Make continuous system improvements. The Youth Bureau's efficiency proposal is a perfect illustration. The Town and Village of Groton are eligible for $26,000 in State and County funds for youth services programs. To get that money municipal representatives had to spend tremendous amounts of time on voluminous paperwork. This year, they will reduce the number of separate forms required from 40 to 12. Estimates are this should reduce paperwork by 25 percent, reduce time spent on the application by 30 percent, and will not result in any loss in accountability. 32 February 15, 1994 6. Break down barriers between departments that might contribute to inefficiency. The Planning Department is about to begin a massive project called Geographic Information System that will compile information about the County and its residents, give all departments access to that information, and thus improve the efficiency of operations and save money. This will have many useful applications: the proposed E911 emergency system, for example, which reports to Public Safety, or the project now being pursued by the Data Processing Department to connect all our departments with a consistent communications network. If each department worked on its own project in isolation we could end up with duplication of effort, or different advisory groups working at cross purposes. In this case, we would want to integrate similar efforts across departmental lines. 7. Avoid the temptation to go for quick -fix solutions. With yearly budget cycles and line item reporting, it's been hard for us to look beyond the next deadline. In those areas where we're already working effectively, let's continue. In areas where we need to change, let's think about long-range improvements. If we're trying to change County government, we have to start by asking the people who work here for their ideas about improving service, reducing costs, and finding efficiencies. When all is said and done, there is no substitute for common sense. Let's use it for the job ahead." Committee Reports Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, reported that the Committee has been busy trying to reinvent the budget process for the County and expects the Budget Reorganization Advisory Committee to play a very important role. He stated that he and Mrs. Livesay is preparing a response to the Chamber of Commerce Tax Committee on the recent report and recommendations they have made. Mr. Lerner stated that he has established "office hours" each Wednesday from 4-5 p.m. in the Old Jail Conference Room for any one interested in discussing the budget process with him. He encouraged Board members, department heads and staff to attend. Mrs. Livesay, Chair, Governmental Affairs Committee, reported that the Committee met February 8. She stated that the group that was formed to review cable television has met and a decision was made to move forward with a cable commission. The next Governmental Affairs Committee meeting will be February 22 at 9 a.m. Mr. Lane, Vice Chairman, Planning, Economic Development and Education Committee, reported the Committee met February 3. The Committee is looking at the economic status of Tompkins County. He stated that Tompkins County is a very educationally driven County which has suffered a dramatic decrease in manufacturing jobs and has a growing population at risk due to the low incomes. While efforts to promote tourism shall continue, a look at marketing and developing attractions should be taken. He reported the Committee had discussion on the quarterly report of the Job Training program. He said there will be a consultant to check on various departments GIS needs. Mrs. Schuler, Chair, Public Safety Committee, reported the Committee met February 3 at the Public Safety Building. She stated that she received a fax from Emery Guest, Tompkins County Sheriff, stating he has been in contact with the Albany Corrections Commission and asked them to perform an investigation at the facility in response to recent allegations of racism. They said they would be sending someone to the facility as soon as possible. She also requests an executive session to discuss negotiations. Mr. Todd, Chairman, Solid Waste Committee, reported the Committee met today and will meet again March 1 at 9:15 a.m. He stated that staff is currently analyzing bids and a resolution will be placed on the March 15 Board agenda that will award the bid for out -of -County hauling of solid waste. Mr. Todd commended Ken Thompson, Assistant Solid Waste Manager, for his leadership in preparation and analyzing of the bids. 33 February 15, 1994 Mr. Winch, Chairman, Public Works Committee, reported that the Committee will meet February 16 and will have a presentation on the schematic design for the Forest Home Bridge. He stated that the Committee looks forward to working with Barbara Eckstrom and CRInc. on the construction of the Recycling and Solid Waste Center. He stated that the Committee was given information and has been discussing possible uses for the old Airport terminal. He stated that the plans are underway for the grand opening of the new Airport terminal and more information will follow. Mr. Evans, Chairman, Health and Environmental Quality Committee, reported the Committee will meet Tuesday, February 24 at noon. Mr. Joseph, Chairman, Human Services Committee, reported the Committee will meet March 1 at noon in Board Chambers. Reports by Staff Mr. Theisen, County Attorney, had no report. Mr. Heyman, County Administrator, had no report. Additions and Withdrawals of Resolutions from the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote by members present, the following resolutions were added to the agenda: Authorizing a Public Hearing on proposed Local Law No. 1 of 1994 - Authorizing the Establishment of an Annual Fee for Solid Waste for Real Property in Tompkins County Directing that No County Staff Effort nor Funding Whatsoever Shall be Expended Toward the Design or Construction of a Two -Lane Bridge, nor any Features to Accommodate a Two -Lane Bridge, Over Fall Creek in Forest Home Vice Chair Mink gave Mr. Todd, Chairman, Solid Waste Committee, permission to withdraw from the agenda the following resolution: Approval of Bylaws - Solid Waste Management Advisory Board Resolutions Requiring Board Affirmation Only Vice Chair Mink gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA010-94 - Award of Bid - Lease/Purchase Copiers (amended by CA032-94) CA011-94 - Award of Bid — 1994 County Vehicles (amended by CA033-94) CA012-94 - Award of Bid - Sale of Used Police Vehicles CA013-94 - Reclassification of Position - Public Works CA014-94 - Approval of Circuit Rider Contract with Village of Lansing CA015-94 - Authorization to Execute Contract - Coordinator of the Council for Physical Fitness and Health in Tompkins County - Healthy Heart Program CA016-94 - Budget Adjustments and Appropriations - Various Departments CA017-94 - Authorization to Accept Grant Award, Contract with the Economic Opportunity Corporation and Budget Adjustment - Department of Social Services CA018-94 - Authorization to Accept Grant Award, Contract with the New York State Department of Social Services and the Day Care and Child Development Council of Tompkins County and Budget Adjustment - Department of Social Services 34 February 15, 1994 CA019-94 - Authorization to Contract for Tenant Based Rental Assistance Program - Department of Social Services and Economic Opportunity Corporation RESOLUTION NO. 27 - AUTHORIZING AN AMENDMENT TO THE COUNTY'S CONTRACT WITH NEW ENGLAND CRINC. AND THE ISSUANCE OF A NOTICE TO PROCEED FOR THE DESIGN, CONSTRUCTION ACCEPTANCE TESTING, AND OPERATION OF THE TOMPKINS COUNTY RECYCLING AND SOLID WASTE CENTER MOVED by Mr. Todd, seconded by Mr. Lerner. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Proto), Excused - 1 (Chairman Stein). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives by Resolution No. 189 of July 13, 1993 determined that it was in the public interest to award a contract to New England CR Inc. ("CRINC") in connection with the procurement, development, and operation of the Tompkins County Recycling and Solid Waste Center ("Facility") pursuant to General Municipal Law Section 120-w, and WHEREAS, by the same Resolution, this Board authorized and directed the County Administrator to execute a Service Agreement with CRINC providing for the design, construction, acceptance testing and operation of the Facility, and WHEREAS, by the same Resolution, this Board determined that the rights, obligations and liabilities of the County pursuant to said Service Agreement were expressly subject to satisfaction of each of the conditions precedent described in Article III thereof including, without limitation, compliance by the County with the City of Ithaca's Site Development Plan Review Process; the need, if any, to modify or amend the existing Part 360 Permits issued for the Facility by the Department of Environmental Conservation; and additional surface and subsurface investigation and testing of the Facility site, and WHEREAS, execution of the Service Agreement constituted the granting by the County of a Limited Notice to Proceed to CRINC, in consideration of a specified not -to -exceed amount, to (a) undertake with modification, if necessary, of such Part 360 Permits and completion of the Site Development Plan Review Process and (b) perform engineering analysis and additional testing of the Facility site, and WHEREAS, such Limited Notice to Proceed activities have now been completed and the results of such activities have been reviewed by County staff and on their recommendation, as well as that of the Solid Waste and Public Works Committees, this Board has determined that it is in the public interest to authorize certain amendments to the Service Agreement and, upon the acceptance of such amendments by CRINC, to authorize the issuance of a Notice to proceed pursuant to the Service Agreement, as modified, and WHEREAS, the County and CRINC have negotiated and prepared (a) a preferred amendment to the Service Agreement ("Amendment") and (b) the instrument required by Section 3.03 thereof ("Notice to Proceed") which, when executed, will (i) acknowledge that the construction date has occurred; (ii) state that, except as modified by such amendment, all conditions precedent have been satisfied; (iii) constitute certification by CRINC that it has accepted responsibility for and assumed all risks associated with the Facility site except as limited by Section 3.03 (a) of the Service Agreement, and (iv) constitute Notice to Proceed thereunder, which Amendment and Notice to Proceed have been made available to this Board, and WHEREAS, any potential environmental impacts of the Facility have been addressed in the SEQRA process in connection with the permit applications for the Facility, and WHEREAS, the amendments contemplated by this resolution will have no adverse environmental impacts, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the County Administrator is authorized and directed to execute an Amendment to the Service Agreement with CRINC and to execute and issue a Notice to Proceed, RESOLVED, further, That CR1NC and County staff are hereby directed to perform additional value engineering to reduce the overall cost of the facility by reviewing the design and construction of site 35 February 15, 1994 improvements, utilities, landscaping, foundation, observation areas, and building systems exclusive of systems which effect the processing of solid waste and recyclables. Cost saving changes shall be approved by the Solid Waste Committee prior to construction. SEQR ACTION: TYPE I (PREVIOUS ACTION) RESOLUTION NO. 28 - CREATION OF BUDGET REORGANIZATION ADVISORY COMMITTEE (Amended by Res. No. 64 of 1996) MOVED by Mr. Lerner, seconded by Mr. Evans. It was MOVED by Mr. Proto, seconded by Mr. Winch to substitute the fourth RESOLVED: "RESOLVED, further, That the Budget Reorganization Advisory Committee is charged with advising the Budget and Fiscal Policy Committee and the Board of Representatives on reorganizing the County budget and the process by which it is prepared, reviewed, and adopted, both on its own motion and as specifically directed by the Budget and Fiscal Policy Committee" for the third and fourth RESOLVED in the resolution below. A roll call vote on the amendment resulted as follows: Ayes - 8 (Representatives Blanchard, Evans, Lane, Lerner, Meskill, Proto, Totman and Winch), Noes - 6 (Representatives Joseph, Kiefer, Livesay, Mink, Schuler and Todd), Excused - 1 (Chairman Stein). MOTION CARRIED. It was MOVED by Mr. Lane, seconded by Mr. Proto to increase the number of members to 15 (fifteen). A voice vote resulted as follows: Ayes - 11, Noes - 3 (Representatives Meskill, Totman and Winch), Excused - 1 (Chairman Stein). MOTION CARRIED. A voice vote on the resolution as amended resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Chairman Stein). RESOLUTION ADOPTED. WHEREAS, it is desirable to create a committee of citizens to advise this Board and its Budget and Fiscal Policy Committee on reorganizing and establishing the County Budget, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy committee, That the Budget Reorganization Advisory Committee (BRAC) is hereby created effective immediately, to consist of 15 members at large who shall represent the viewpoints and interests of the diversity of County residents and some of whom in addition may specifically bring financial analysis/presentation skills or experience with "good government" organizations to this task, RESOLVED, further, That the members of this Committee shall be appointed by majority vote of the Board of Representatives on recommendations from the Budget and Fiscal Policy Committee, shall elect their own chair, and shall also serve on the task forces and subcommittees of the Budget and Fiscal Policy Committee, RESOLVED further, That the Committee shall advise the Budget and Fiscal Policy Committee and the Board of Representatives on all aspects of the process of reorganizing the County budget and the process through which it is prepared, reviewed, and adopted including but not limited to establishment of program -based budgets; processes for establishing funding priorities among those programs; provision of information about County programs, establishment of fund balance targets, contingent funding, and unallocated revenue projections; more progressive methods of taxation; review of State, Federal and judicial mandates as they impact the County budget; and Capital Program development, RESOLVED, further, That the Budget and Fiscal Policy Committee is hereby authorized to amend the charge to said Committee by majority vote of its members, any such changes to be reported to this Board of Representatives, RESOLVED, further, That the Budget Reorganization Advisory Committee shall continue to exist until December 31, 1995, but that it is charged with recommending prior to that time whether to create a successor Budget Advisory Board, and if it does so recommend, with drafting its bylaws. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 36 February 15, 1994 RESOLUTION NO. 29 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 1 OF 1994 - AMENDMENT OF LOCAL LAW NOS. 1 AND 5 OF 1993 - AUTHORIZING THE ESTABLISHMENT OF AN ANNUAL FEE FOR SOLID WASTE FOR REAL PROPERTY IN TOMPKINS COUNTY MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on March 1, 1994 at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 1 of 1994 - Amendment of Local Law Nos. 1 and 5 of 1993 - Authorizing the Establishment of an Annual Fee for Solid Waste for Real Property in Tompkins County. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 30 - CREATION OF POSITION - PHYSICAL THERAPIST - HEALTH DEPARTMENT MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, during a site review conducted by the New York State Department of Health it was determined that one service of the Certified Home Health Agency, operated by the Health Department, must be provided solely by the Department, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality and Governmental Affairs Committees, That one 15 percent FTE position of Physical Therapist (15/579), labor grade 0 (15), competitive class, be created effective immediately, RESOLVED, further, That no budget adjustment is required at this time. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 31 - APPORTIONMENT OF DOG MONIES MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, the County Administrator has surplus monies in the Dog Fund for apportionment, pursuant to Section III of the Agriculture and Markets Law, in the amount of $12,668.06, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the County Administrator be and hereby is directed to pay the several towns in the County and the City of Ithaca the amount set forth below as apportioned and approved by this Board: 37 Remitting Municipality Caroline Danby Dryden Enfield Groton Ithaca Lansing Newfield Ulysses City Totals Amount Remitted $ 631.34 465.55 2,223.04 274.75 1,182.46 832.09 1,358.49 1,158.96 770.21 846.67 $ 9,743.56 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) February 15, 1994 Seventy-five per cent of Surplus Apportioned $ 615.62 453.97 2,167.71 267.92 1,153.03 811.37 1,324.68 1,130.11 751.04 825.59 $9,501.05 RESOLUTION NO. 32 - ABOLISH AND CREATION OF POSITION - PUBLIC WORKS MOVED by Mrs. Livesay, seconded by Mr. Winch. Mr. Meskill expressed concern with this resolution. He questioned what the duties would be of these reclassified positions. Mr. Nicholas, Airport Manager, stated that with the construction of a new Airport Terminal the duties of the maintenance workers have changed and described the type of work to be performed by the individuals. Mr. Meskill commented that he feels there are too many layers of supervision at the Airport. Mr. Heyman, County Administrator, stated that the newly created Leadership Council would be looking into the subject of supervision. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Meskill), Excused - 1 (Chairman Stein). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Public Works and Governmental Affairs Committees, That the three (3) positions of Assistant Airport Maintenance Worker (05/803), competitive class, at the Tompkins County Airport be abolished effective February 28, 1994, RESOLVED, further, That three (3) positions of Assistant Airport Operations Technician (07/847), competitive class, be created effective March 1, 1994, RESOLVED, further, That the Airport's 1994 budget makes allowances for said changes, therefore, no new monies are needed to fund these said changes. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 33 - ABOLISH AND CREATION OF POSITION - COUNTY ATTORNEY MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Affairs Committee, That the .60 position of Legal Secretary (59/336), labor grade I (9), competitive class be abolished effective immediately, RESOLVED, further, That one .60 position of Secretary/Paralegal Aide to the County Attorney (59/337), labor grade I (9), exempt class be created effective immediately, RESOLVED, further, That no new monies are needed to fund these changes. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 38 February 15, 1994 RESOLUTION NO. 34 - CORRECTION OF TAX ROLL - TOWN OF ULYSSES (KERNESS/DOLAN) MOVED by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, this Board is informed that an error has been made in the 1994 tax roll for the Town of Ulysses; namely parcel 28-1-21.1 assessed to D.J. Kerness and M.P. Dolan, the value having been shown on said tax roll at $425,000 when the correct value was $395,000, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the entry on the tax roll be corrected, RESOLVED, further, That the total tax for the parcel be changed from $2,184.08 to $2,029.91, RESOLVED, further, That the Tax Collector for the Town of Ulysses is hereby authorized and directed to correct the 1994 tax roll, RESOLVED, further, That the amount of $154.17 be charged back; $67.80 to the County of Tompkins and $86.37 to the Town of Ulysses. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 35 - ADOPTION OF REVISIONS - ADMINISTRATIVE MANUAL POLICIES MOVED by Mrs. Livesay, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following Administrative Manual policies be and are hereby revised: 01-08 Dues, Memberships, Subscriptions 01-12 Grant Applications and Grant Acceptances 03-01 Benefits for Management Staff 03-02 Benefits for Confidential Staff 05-04 Transfer of Funds, Budget Adjustment, Appropriations SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 36 - AMENDMENT OF ADMINISTRATIVE POLICY 06-07, BIDDING PROCEDURES MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, in many instances the award of bids can be a ministerial action carried out by the Purchasing Director once the ground rules are set, and WHEREAS, it is nonetheless important for Board committees to have the opportunity for ongoing input to purchasing decisions, and WHEREAS, it is important to review product and construction specifications for life -cycle costs such as potential impacts on indoor air quality and use health and safety before bidding or purchase, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That Administrative Policy 06-07 is hereby amended to specify that Program Committees of the Board shall receive monthly 39 February 15, 1994 updates from the Purchasing Director of upcoming bids and shall specify those bids for which they wish to review and approve the content of specifications and the award of bid, and those for which they choose to delegate fmal approval of specifications and awards of bid to the Director of Purchasing. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 37 - AMENDING RULES OF THE BOARD - RULE XII, STANDING AND SPECIAL COMMITTEES MOVED by Mrs. Livesay, seconded by Mrs. Schuler. It was MOVED by Mr. Lerner, seconded by Mr. Lane, to refer this Resolution to the Governmental Affairs Committee. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Chairman Stein). MOTION TO REFER TO COMMITTEE CARRIED. RESOLVED, on recommendation of the Governmental Affairs Committee, That Rule XII, Standing and Special Committees, of the Rules of the Board is hereby amended to add the following wording: In any instance when these Rules or the Administrative Policy Manual authorize action by committees of the Board, a written record of that action must be included with the agenda for the next regularly scheduled meeting of the Board of Representatives unless that action is specified as final action. At that meeting any member of the Board of Representatives may initiate action to overrule or delay the action of any Board committee. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 38 - ACCEPTANCE OF FUNDS, CREATION OF POSITION, BUDGET ADJUSTMENT AND AUTHORIZATION TO EXECUTE CONTRACT - WIC PROGRAM MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the New York State Department of Health has awarded the Tompkins County WIC Program funding to employ a Breastfeeding Coordinator to help plan, coordinate and support breastfeeding promotion and support said activities within the WIC Program and to implement the New York State Peer Counseling Program, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality and Governmental Affairs Committees, That one position of Breastfeeding Coordinator (11/721), labor grade K (11), competitive class, be created effective February 22, 1994, RESOLVED, further, That the Comptroller be and hereby is authorized and directed to make the following budget adjustment on his books: Appropriation: A.4012.1721 Breastfeeding Coordinator $22,884 .2211 Chairs 116 .2212 Desks/Bookcases 231 .2213 File Cabinet 120 .4302 Office Supplies 754 .4330 Printing 200 .4432 Books/Publications 1,150 40 February 15, 1994 .4333 Promotional Supplies 104 .4400 Program Expense 3,300 .4402 Legal Advertising 300 .4412 Travel and Training 520 .4414 Local Mileage 300 .4432 Rent 2,500 .4452 Postage 200 .8810 Retirement 801 .8830 Social Security 1,751 .8840 Worker's Compensation 100 .8860 Health Insurance 4,425 .8870 Unemployment Insurance 137 Revenue: A4012.4402 WIC Federal Aid $39,893 RESOLVED, further, That the County Administrator is hereby authorized to sign any and all agreements necessary to complete this project. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 39 - ACCEPTANCE OF FUNDS, CREATION OF POSITION, BUDGET ADJUSTMENT AND AUTHORIZATION TO EXECUTE CONTRACT — HEALTH DEPARTMENT MOVED by Mrs. Livesay, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the New York State Department of Health, AIDS Institute has awarded Tompkins County Health Department $20,000 to create a County Clinical Nurse II position to provide free anonymous HIV counseling and testing, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality and Governmental Affairs Committees, That one position of County Clinical Nurse II (15/703), labor grade 0 (15), competitive class, be created 43 percent time (15.0 hours per week), effective February 22, 1994, RESOLVED, further, That the Comptroller be and hereby is authorized and directed to make the following budget adjustment on his books: Appropriation A.4010.1703 County Clinical Nurse II $11,755 .2211 Chairs 132 .2213 File Cabinet 218 .4302 Office Supplies 100 .4315 Nursing Supplies 450 .4332 Books/Publications 114 .4412 Travel and Training 400 .4414 Local Mileage 400 .4452 Postage 360 .4462 Insurance 200 .8810 Retirement 412 .8830 Social Security 900 .8840 Worker's Compensation 100 .8860 Health Insurance 3 ,688 .8870 Unemployment Insurance 71 Revenue: A4010.1689 Other Health Department Income $19,300 41 February 15, 1994 RESOLVED, further, That the County Administrator is hereby authorized to sign any and all agreements necessary to complete this project. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 40 - DIRECTING THAT NO COUNTY STAFF EFFORT NOR FUNDING WHATSOEVER SHALL BE EXPENDED TOWARD THE DESIGN OR CONSTRUCTION OF A TWO-LANE BRIDGE, NOR ANY FEATURES TO ACCOMMODATE A TWO-LANE BRIDGE, OVER FALL CREEK IN FOREST HOME MOVED by Mrs. Livesay, seconded by Mr. Evans. It was MOVED by Ms. Blanchard, seconded by Mr. Proto, to refer this resolution to the Public Works Committee for review. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Livesay), Excused - 1 (Chairman Stein). MOTION TO REFER TO COMMITTEE CARRIED. RESOLVED, That it is hereby directed that no County staff effort nor funding whatsoever shall be expended toward the design or construction of a two-lane bridge, now or in the future, nor of any features including abutments to accommodate a two-lane bridge, over Fall Creek in the neighborhood known as Forest Home. RESOLUTION NO. 41 - INTENT TO REDISTRIBUTE MONIES FROM ANY STATE AID OBTAINED FOR VIRGIL CREEK FLOOD CONTROL PROJECT MOVED by Mr. Lane, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County, Town of Dryden and Village of Dryden have a contract to share equally in all costs associated with obtaining land rights for P.L 566 Virgil Creek Watershed Project, and WHEREAS, Tompkins County as the lead agent for the project has asked for State assistance to defray up to 50 percent of these costs under County Law 299-x, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That should Tompkins County receive State aid under County Law 299-x or Local Initiative, in accordance with the previous agreement, these receipts will be shared equally with the Town of Dryden and Village of Dryden. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 42 - CREATION AND DESIGNATION OF OVERSIGHT COMMITTEE FOR SMALL CITIES HOMEOWNERSHIP PROGRAM MOVED by Mr. Lane, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County has been awarded a $600,000 Small Cities grant from the United States Department of Housing and Urban Development, and WHEREAS, the Small Cities program in Tompkins County has traditionally used oversight committees in order to provide for proper review of spending and projects without making the Program unwieldy, and 42 February 15, 1994 WHEREAS, five individuals (or their designees) have agreed to serve on the Oversight Committee, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee (PEDE), That an Oversight Committee for Small Cities Homeownership Program be established and that the following membership be appointed to the Tompkins County Homeownership Oversight Committee: • At -Large position, as recommended by the PEDE and appointed by the Board of Representatives • Director of Better Housing for Tompkins County, Inc. (ex -officio) • Commissioner of Planning for Tompkins County • Comptroller of Tompkins County • Chair of the Planning Committee of the Tompkins County Board of Representatives • Representative of Tompkins County Mortgage Company, recommended by the PEDE and appointed by the Board of Representatives RESOLVED, further, That the Committee shall exist for the life of the Tompkins County Homeownership Program, and shall immediately cease to exist once the program is concluded. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 43 - IN SUPPORT OF AUTHORIZING MUNICIPALITIES TO USE REVENUE FROM E-911 TELEPHONE SURCHARGES FOR OPERATIONAL EXPENSES AND REPEALING OF LANGUAGE PROHIBITING THE USE OF SURCHARGE REVENUE FOR PERSONNEL, TRAINING, AND FACILITIES COSTS MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, acts A5507 and S2993 to amend county Law in relation to enhanced emergency telephone system surcharges for operational expenses were introduced to the State of New York Legislature, and referred to the committees on Local Governments, and WHEREAS, "operational costs" include personnel costs, training costs, public awareness costs, and costs of housing an E-911 system, and WHEREAS, the operation of E-911 systems has been recognized as an efficient, lifesaving means of providing vital emergency services, and WHEREAS, personnel costs related to E-911 system operation, training, and public awareness cannot be provided from the surcharge revenues fund, and therefore, constitute an increasing financial burden on the county, now therefore be it RESOLVED, on recommendation of the Public Safety and Governmental Affairs Committees, That this Board of Representatives urges the New York State Legislature to pass, and the Governor to sign, an amended act to authorize surcharges to be used to cover the costs of operating an E-911 system, RESOLVED, further, That copies of this resolution be submitted to the members of the committees on Local Governments, Assembly Member Luster, Senators Seward and Kuhl, Governor Cuomo and others deemed necessary and proper. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 44 - AWARD OF CONTRACT - AIRPORT CLEANING SERVICES MOVED by Mr. Winch, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. 43 February 15, 1994 WHEREAS, the Division of Purchasing and Central Services has duly advertised for proposals for the furnishing of cleaning services at the Tompkins County Airport, and WHEREAS, four (4) bids were received and duly opened on Wednesday, January 19, 1994, and ISS Servisystem, Inc. of Syracuse, New York was the low bid meeting all specifications, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the contract for furnishing cleaning services at the Tompkins County Airport be awarded to ISS Servisystem, Inc. of Syracuse, New York, with the following bid: 1994 $ 79,392 1995 81,780 1996 84,240 RESOLVED, further, That the County Administrator be authorized and directed to execute a contract with ISS Servisystem, Inc. for one year commencing on the date of the new terminal opening with an option to extend for two (2) additional one-year periods. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 45 - AUTHORIZATION TO ABSOLVE 1992 PCAP DEFICIT MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Prenatal Care Assistance Program (PCAP) closed out 1992 with an operating deficit of $50,587 according to the Comptroller's books, and WHEREAS, the Department addressed the issue of this deficit with the Board of Health, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality and Budget and Fiscal Policy Committees, That PCAP is hereby absolved of the $50,587 deficit from 1992, RESOLVED, further, That PCAP is expected to operate their program as a fiscally sound program, that is any future deficits will be theirs to address. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 46 - AUTHORIZATION TO AMEND TOMPKINS COUNTY MENTAL HEALTH CLINIC FEE SCHEDULE MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the following Fee Schedule hereby is adopted, RESOLVED, further, That this Fee Schedule shall be effective February 1, 1994. (MENTAL HEALTH FEE SCALE) Gross Income 1 2 3 4 5+ less than 5,000 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 5,000 - 9,999 $10.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 10,000 - 14,999 $15.00 $10.00 $ 5.00 $ 5.00 $ 5.00 15,000 - 19,999 $20.00 $15.00 $10.00 $ 5.00 $ 5.00 20,000 - 24,999 $25.00 $20.00 $15.00 $10.00 $ 5.00 25,000 - 29,999 $30.00 $25.00 $20.00 $15.00 $10.00 44 February 15, 1994 30,000 - 34,999 $45.00 $35.00 $30.00 $20.00 $15.00 35,000 - 39,999 $60.00 $50.00 $40.00 $30.00 $20.00 40,000 - 44,999 $75.00 $60.00 $50.00 $40.00 $30.00 45,000 - 49,999 $90.00 $90.00 $75.00 $60.00 $40.00 50,000 - 54,999 $90.00 $90.00 $90.00 $75.00 $60.00 55,000 - 60,000 $90.00 $90.00 $90.00 $90.00 $75.00 Over 60,000 $90.00 $90.00 $90.00 $90.00 $90.00 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointments On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote by members present, the following appointments were made to the various advisory boards: Fire, Disaster and EMS Advisory Board Term expires December 31, 1994 Mark A. Spadolini - Town of Ulysses representative Recess Tompkins County Planning Board Term expires December 31, 1996 Becky Bilderback - Town of Caroline representative Vice Chair Mink declared recess from 7:42 p.m. to 7:54 p.m. Executive Session MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to enter into executive session to discuss contract negotiations. An executive session was held from 7:54 p.m. to 8:34 p.m. Adjournment On motion, the meeting adjourned at 8:34 p.m. 45 March 1, 1994 Regular Meeting Public Hearing Chairman Stein called the public hearing to order at 5:30 p.m. concerning proposed Local Law No. 1 of 1994 - Amending Local Law Nos. 1 and 5 of 1993 - Authorizing the Establishment of an Annual Fee for Solid Waste for Real Property in Tompkins County. Chairman Stein asked if any one wished to speak? No one wished to speak and the public hearing was closed at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Approval of Minutes It was MOVED by Mr. Evans, seconded by Ms. Mink, and unanimously adopted by voice vote, to approve the minutes of December 21, 1993, January 6 and 18, 1994, as corrected. Under Privilege of the Floor by the Public Joe Yntema, 991 Danby Road, requested that the Board consider allocating time on an agenda to discuss the siting of Ithacare, Inc. Chairman Stein referred this issue to the Planning, Economic Development and Education Committee for appropriate action. Yvonne Bartlett, Department of Social Services employee, spoke concerning sick building syndrome. Ms. Bartlett stated she was seen by a worker's compensation physician on February 18, 1994 and this physician verified the findings of Dr. Wolfson. She stated that she received a letter from Anita Fitzpatrick, Commissioner of Personnel, concerning leave of absence requests. Ms. Bartlett brought a bag of garbage with her and stated that she will be leaving her garbage in the Board Room at this meeting and others. Mamie Kirchgessner, Human Rights Commission employee, spoke concerning sick building syndrome. Ms. Kirchgessner stated that the first step to solving a problem is defining a problem. She said that if this Board wishes to have a Social Services building downtown, it needs to admit that the Biggs building is not safe first. Lee Shurtleff, Election Commissioner and Chairman of the Fire, Disaster and EMS Advisory Board, asked that the Board study the importance of fire, disaster and emergency medical services and the impact budget reductions will have on those services. Kevin Romer, Fire Chief for Trumansburg, spoke concerning the formation of an advisory group. One of the main things the advisory board will be dealing with is State budget cuts. He stated that there is reduced funds for training personnel, advanced life support and there are no funds for radio maintenance. He stated that there are documented facts that there are not enough dispatchers working. He urged the County's support. Jack Miller, Fire, Disaster and EMS Coordinator, gave the Board a brief report of the Tompkins County Fire, Disaster, and EMS Advisory Board and stated he will give another report next month. 46 March 1, 1994 Privilege of the Floor by Board Members Michael Lane, Representative, District No. 14, stated that he recently attended the Tompkins Cortland Community College Alumni Association which is in its fourth year of service to the College. Mr. Lane stated that the group is very active and works with the Foundation to help the College. He commended the group and encouraged the many Tompkins County residents who are affiliated with the College to consider membership to the group. Ms. Kiefer asked how and when the Board may get a copy of the Worker's Compensation doctor's report on Ms. Bartlett? Chairman Stein requested the County Attorney to look into this. Chairman's Report Chairman Stein had no report. Committee Reports Mr. Todd, Chairman, Solid Waste Committee, reported that the Committee approved the award of bid for out -of -County hauling of Solid Waste. The bid is to be awarded at a price of $44.85 per ton. He discussed the bid process and stated the existing bid with the same company is $55.55 per ton. The waste will be transported to the same landfill at the High Acres site. Mr. Todd commended Barbara Eckstrom, Solid Waste Manager, Ken Thompson, Assistant Solid Waste Manager, and Sheila Ferrari, Director of Purchasing, for their work on preparing this bid. Mr. Todd said that information on this bid will be available in the Clerk of the Board's office. He stated other action taken by the Committee will appear on the March 15, 1994 Board agenda. Mrs. Schuler, Chair, Public Safety Committee, reported the Committee will meet March 3 at 12:30 p.m. Mrs. Schuler reported that Joyce English, a fifteen -year employee of the Sheriffs Department recently passed away and expressed condolences on behalf of the County. She stated she will request an executive session to discuss negotiations. Mr. Evans, Chairman, Health and Environmental Quality Committee, reported the Committee met February 22 and had discussion on budget reductions. He stated that the PHCP (Preschool Handicapped Children's Program) will no longer cover the cost of premature children prior to discharge from the hospital. Mr. Evans also reported that on the Health Department's immunization program, stating that in this year 94 percent of two-year-old children are immunized, compared to 33 percent in 1992. He stated that the Committee has revised its meeting schedule and will now meet the third Tuesday of the month at 9:15 a.m. Mrs. Livesay, Chair, Governmental Affairs Committee, reported that subcommittees have been meeting and that the Personnel Subcommittee will meet March 2. The next regular Committee meeting will be March 8 at 9 a.m. Mr. Lerner, Chair, Budget and Fiscal Policy Committee, reported the Committee met last week and unanimously approved fifteen members to serve on the Budget Reorganization Advisory Committee. He stated he hopes to have phase one of the revised budget process completed and ready to be voted on at a special Board meeting in May. Mr. Joseph, Chairman, Human Services Committee, reported the Committee met today. He announced that King and Penny Stevens have been awarded the Service to Youth Award for February and thanked them for their devotion and dedication to youth in the community. Mr. Joseph reported on budget reductions being made by the Office for the Aging. 47 March 1, 1994 Mr. Winch, Chairman, Public Works Committee, reported on Highway Division concerns on overtime for snow removal. He stated that as of February 12th, 67 percent of the Department's snow removal had been spent. Mr. Winch said that due to this expended amount, a portion of summer repair money will need to be reserved for fall and early winter snow. He also expressed concern for flooding because of the rapidly melting snow. He reported on actions taken at committee regarding the Forest Home Bridge. Ms. Mink, Chair, Planning, Economic Development and Education Committee, reported the Committee will meet March 3 at 8:30 a.m. Ms. Mink reported on the upcoming economic development conference to be held March 19. She said the primary reason for having this is to think about what the County's role should be in economic development. She reported that the grand opening for the Dewitt Historical Society will be March 19 at 5 p.m. Staff Reports Mr. Heyman, County Administrator, reported a public auction of the properties foreclosed was held on February 25 and brought in around $22,000, more than taxes and penalties due. Mr. Theisen, County Attorney, distributed and briefly reviewed the Department's monthly report. He stated that he feels the office runs efficiently and smoothly. Mr. Squires, Comptroller, said he requests an executive session to discuss litigation of outstanding accounts. Addition and Withdrawal of Resolutions from the Agenda Chairman Stein gave Mr. Evans, Chairman, Health and Education Committee, permission to withdraw from the agenda the resolution entitled Authorization for the Water Quality Steering Committee to Enter into Various Agreements in Support of the State Local Initiative Award for Six -Mile Creek Watershed. On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Award of contract - Operation of the Public Parking Facilities - Tompkins County Airport Authorization to Execute Purchase Offer and Warranty Deed - Tax Map Parcel 40-1-19, 87 Wood Road Resolutions Requiring Board Affirmation Only Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA020-94 - Budget for Tompkins County Small Cities Community Development Block Grant Program CA021-94 - Authorizing the Acceptance of State Funds and Signing of a Contract with the Finger Lakes Association for Aquatic Vegetation Control Program — Tompkins County CA022-94 - Authorization for the Water Quality Steering Committee to Accept Monies for Information and Education Grant CA023-94 - Authorization of Tompkins County Agricultural and Farmland Protection Board to Apply for a Grant CA024-94 - Award of Bid - Mental Health Security Systems 48 March 1, 1994 CA025-94 - Acceptance of Funds and Authorization to Execute Contract - Health Department CA026-94 - Authorization to Execute Contract - Coordinator of the Council for Physical Fitness and Health in Tompkins Healthy Heart Program CA027-94 - Budget Adjustments and Appropriations - Various Departments RESOLUTION NO. 47 - ADOPTION OF LOCAL LAW NO. 1 OF 1994 - AMENDMENT OF LOCAL LAW NOS. 1 AND 5 OF 1993 - AUTHORIZING THE ESTABLISHMENT OF AN ANNUAL FEE FOR SOLID WASTE FOR REAL PROPERTY IN TOMPKINS COUNTY MOVED by Mr. Lerner, seconded by Mr. Joseph. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Proto and Schuler). ADOPTED. WHEREAS, a public hearing has been held before the Board of Representatives on March 1, 1994, to hear all persons interested in proposed Local Law No. 1 of 1994, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That said proposed Local Law No. 1 of 1994 Amending Local Law Nos. 1 and 5 of 1993 - Authorizing the Establishment of an Annual Fee for Solid Waste for Real Property in Tompkins County, be and hereby is adopted, RESOLVED, further, That the Clerk of the Board publish in the official newspaper of Tompkins County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk and three (3) certified copies in the office of the Secretary of State. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 48 - AMENDMENT OF RESOLUTIONS NO. 3 AND 200 OF 1993 — AUTHORIZATION TO EXECUTE AGREEMENT - THORNTREE HILL ASSOCIATES (Postponed indefinitely 5/3/94; Lifted from Table and Adopted 6/21/94)(Superceded by Res. 150 of 1994) MOVED by Mr. Winch, seconded by Mr. Lerner. It was MOVED by Mrs. Livesay, seconded by Mrs, Schuler, and unanimously adopted by voice vote to POSTPONE this resolution to after executive session. MOTION TO POSTPONE CARRIED. WHEREAS, Resolution No. 3 of 1993 directed the County Administrator to execute an agreement with Thorntree Hill Associates of Fayetteville, New York, giving a purchase option on county property on the Elmira Road in Ithaca, New York, and WHEREAS, Thorntree Hill Associates requested an extension of the expiration date of said agreement in order to provide time for completion of all reviews required by the City of Ithaca in connection with the development of said parcel which extension was authorized by Resolution NO. 200 of 1993 of this Board, and WHEREAS, Thorntree Hill Associates has requested another extension of the expiration date of said agreement for the same reason, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator is directed to execute an amendment to said agreement extending its expiration date to September 30, 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 49 March 1, 1994 RESOLUTION NO. 49 - AWARD OF CONTRACT - OPERATION OF THE PUBLIC PARKING FACILITIES - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, the Division of Purchasing and Central Services has duly advertised for proposals for the operation of the public parking facilities at the Tompkins County Airport, and WHEREAS, five (5) proposals were received and duly opened on Friday, February 11, 1994 and APCOA, Inc. of Fairfax, Virginia was the best proposal meeting all specifications, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the contract for the operation of the public parking facilities at the Tompkins County Airport be awarded to APCOA, Inc. of Fairfax, Virginia with the following minimum annual guarantees: First year $155,000 Second year $160,000 Third year $170,000 Fourth year $175,000 Fifth year $180,000 RESOLVED, further, That the county Administrator be authorized and directed to execute a contract with APCOA, Inc. for five years commencing on the date of the new terminal opening. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 50 - AUTHORIZATION TO EXECUTE PURCHASE OFFER AND WARRANTY DEED - TAX MAP PARCEL 40-1-19, 87 WOOD ROAD MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, That the County Administrator is authorized to execute a purchase offer for the above parcel of land, formerly purchased by the County from Durbin through the Property Value Protection Program, and to execute all documents necessary for sale of said parcel to Linda J. Levan of Slaterville Springs, New York. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointments On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following appointments were made to various advisory boards: Environmental Management Council Terms expire December 31, 1995 Peter Penniman - At -large representative Kevin Petrik - At -large representative Tompkins County Youth Board Term expires December 31, 1994 Casandra M. Nelson - Village of Groton representative Budget Reorganization Advisory Committee No set terms 50 March 1, 1994 Donald Brown - Private Consultant to electronics industry Mary Call - past Board of Representatives member James Cayea - Training Coordinator, Wilcox Press; former high school principal Ken Christianson - Economics Instructor, Hobart and Smith College Alan Cohen - Proprietor, Simeon's Restaurant Marge Dill - Executive Director, Human Services Coalition Paul Eberts - Professor of Rural Sociology, Cornell University Joann Florino - Research Assistant, Atlantic Philanthropic Service Company Bill Gilligan - Assistant Budget Manager - Systems Development - Cornell Mary Ann Lapinski - Coordinator, The Learning Web Andy LaVigne - Certified Public Accountant, LaVigne, Nolis, and Beals Bill Myers - Manager, Alternatives Federal Credit Union David Pelletier - Associate Professor, Food and Nutrition Policy - Cornell Carol Reeves - Chair, City of Ithaca Board of Public Works Alene Wyatt - Director of Resource Development, Day Care and Child Development Council; Treasurer, League of Women Voters Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, stated the first meeting of the Budget Reorganization Advisory Committee will be March 16 at 7 p.m. in the Old Jail Conference Room. He also stated that all the applicants were well qualified and he thanked everyone for their interest. Recess Chairman Stein declared recess from 7:00 - 7:12 p.m. Executive Session It was MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote to enter into executive session at 7:12 p.m. to discuss the following: Negotiations relating to the Sheriffs Department Land Negotiations Potential Litigations relating to Septage Fees Potential Litigation by the County Attorney The meeting returned to open session at 8:16 p.m. Motion to Postpone It was MOVED by Mr. Winch, seconded by Mr. Meskill, and unanimously adopted by voice vote to LIFT FROM THE TABLE AND POSTPONE Resolution No. 48 - Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates to the March 15 Board meeting. MOTION TO POSTPONE CARRIED. Adjournment On motion the meeting adjourned at 8:16 p.m. 51 March 15, 1994 Regular Meeting Chairman Stein called the meeting to order at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Approval of Minutes It was MOVED by Mr. Totman, seconded by Mr. Joseph, and unanimously adopted by voice vote, to approve the minutes of February 1, 1994 as corrected. Presentation of Proclamations Chairman Stein read and presented the following proclamations: Community Banking Week, March 20 - March 26, in Tompkins County presented to Richard Dolge of the Tompkins County Trust Company American Red Cross Month (March) in Tompkins County presented to Peggy Haine of the Tompkins County Chapter of the American Red Cross Employ the Older Worker Week, March 13 - March 19, in Tompkins County presented to Irene Stein, Director of the Tompkins County Office for the Aging Privilege of the Floor by the Public Barbara Mahoney, Department of Social Services employee, spoke concerning sick building syndrome. She asked if any member of the Board has seen the most recent medical reports from the State Insurance Fund. Ms. Mahoney stated that several other agencies have recognized that she suffers from multiple chemical sensitivities and asked why she is being denied worker's compensation. Ms. Mahoney urged the public to make sure the building they work in is safe. Shelly Dawson, daughter of Yvonne Bartlett who is a Department of Social Services employee, spoke concerning sick building syndrome. Miss Dawson spoke of the financial hardship endured by her family as a result of her mother's loss of income. Chrissy Dawson, daughter of Yvonne Bartlett who is a Department of Social Services employee, spoke concerning sick building syndrome. Miss Dawson also spoke of the financial hardship endured by her family as a result of her mother's loss of income. Yvonne Bartlett, Department of Social Services employee, spoke concerning sick building syndrome. She also asked if any member of the Board has seen the most recent medical reports from the State Insurance Fund. Ms. Bartlett stated that she is opposed to the resolution on the agenda entitled Authorization to Execute Contract - Judy Crawford, CIH - Health and Safety. Ms. Bartlett questioned her employment status and stated that regardless of her health, if she is not granted an extension of her medical leave, she will return to work in the Biggs building. Chairman Stein asked that Mrs. Bartlett contact Anita Fitzpatrick, Personnel Commissioner, on March 16, 1994 to receive an answer to the question of employment status. Kevin Romer, Member of the Trumansburg Fire Department and Fire, Disaster and EMS Advisory Board, reported on February, 1994 statistics of fire, disaster and emergency medical service calls and related costs. He stated that they are very dependent on the Board for the service they deliver. Mr. 52 March 15, 1994 Romer stated that the current system works well and stated that support from the County is necessary to maintain its operations. Privilege of the Floor by Board Members Mr. Joseph, Representative, District No. 12, stated that to his knowledge no members of the Board have seen the most recent reports of the State Insurance Fund. He requests an executive session to discuss this issue. Mr. Joseph also commented on a recent graph in the Consumer Reports magazine. He stated the graph shows that while over the last two years the amount of garbage landfilled has dramatically been reduced, the amount of trash generated has increased at an accelerated amount. He feels more emphasis needs to be placed on trash reduction. Mr. Lane, Representative, District No. 14, reported on the March Joint NYSAC (New York State Association of Counties) and NYSSCLA (New York State Supervisors and County Legislators Association) Conference. He stated that the Conference went well and believes this Board is very committed to taking an initiative at the State level to lobby where mandates are concerned. Committee Reports Ms. Mink, Chair, Planning, Economic Development and Education Committee, reported that Monica Crispen of Cooperative Extension of Tompkins County, attended the March 3 Committee meeting and explained how agriculture plays an important role in Tompkins County. Ms. Mink reminded members of the Board and the public of the Economic Workshop to be held March 19. Mr. Winch, Chairman, Public Works Committee, reported that due to the amount of snowfall this winter, the Public Works snow removal budget has been depleted. He stated that he is very concerned by this as it will mean less work will be done to repair roads this summer. Mr. Winch reported on that Tompkins County has received $490,000 in Section 3 transit funds for the purchase of new busses. He stated that the a grand opening for the new Airport Terminal will be held in May, however, a ribbon cutting ceremony will take place on March 31 at 7 p.m. Ms. Kiefer requested the Public Works Committee to look into the possibility of alternative fuel for the transit busses rather than diesel. Ms. Blanchard stated that the Transit Operations Committee has been researching this and will continue to do so. Mr. Joseph, Chairman, Human Services Committee, reported the Committee will meet April 5. Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, reported the Budget Reorganization Advisory Committee will hold its first meeting March 16 at 7:30 in the Old Jail Conference Room. He stated that Committee Chairs will be asked to review reformatted 1994 budgets at their April Committee meetings. Mrs. Livesay, Chair, Governmental Affairs Committee, reported that the Committee awarded several bids at their last meeting and had discussion on what should be in bid specs in terms of environmental concerns. Mrs. Livesay stated that the Committee decided that the booklets known as the County Roster, Services Brochure and Local Government Directory would be combined in 1994 if there would be a cost savings. She stated that a Task Force will meet on March 30 to review Administrative Manual policies and the Rules of the Board. She stated the Committee will also be reviewing the roles of the various advisory boards. Mr. Lerner, Representative, District No. 2, asked what had become of his suggestions relative to streamlining Board meetings. Chairman Stein directed Representatives Lerner and Livesay to get together and discuss this. 53 March 15, 1994 Mrs. Livesay commented on the March Joint NYSAC (New York State Association of Counties) and NYSSCLA (New York State Supervisors and County Legislators Association) Conference and stated that Medicaid takeover is a major issue for counties during the upcoming year. Mrs. Livesay introduced the following proposals which were discussed at the Conference: (1) the Governor's proposal for taking over the cost of Medicaid in exchange for one percent of sales tax with a hold harmless provision; (2) a proposal by the Senate that they would take over the cost for Medicaid for a county once those costs have been brought under control; (3) "medicap" - a proposal by the minority leader of the Assembly. Mrs. Livesay said that counties across the State can no longer afford this cost and sees this issue as a top priority. Chairman Stein stated that this may perhaps be the most significant issue that this County can face in keeping control of its budget. He said throughout the State county legislators are starting to discuss and debate this issue and decide how they want the State Legislature to act on this. Mr. Evans, Chairman, Health and Environmental Quality Committee, reported the Committee met this morning and discussed the role of Frank Croteau, Health and Safety Coordinator. Mr. Croteau will be looking at ways to reduce accident occurrences and assisting those employees in returning to work on light duty. The Committee also had a presentation from the SPCA on cat control and the possibility of cat licensing in Tompkins County. The next Committee meeting will be April 19 at 9:30 a.m. Mrs. Schuler, Chair, Public Safety Committee, reported that the meeting scheduled for March 3 was cancelled due to weather conditions. The Committee will meet March 17 and will discuss the contract for court security which expires at the end of the month. She reported that a naturalization ceremony will be held March 16 and encouraged members of the Board to attend. Mr. Todd, Chairman, Solid Waste Committee, stated the Committee will meet April 5 at 9:15 a.m. Ms. Mink, Public Information Committee, reported the Committee has decided to continue to broadcast all meetings of the Board and half of the Committee meetings; there will also be call-in shows, infomercials and a services brochure. A decision was made not to produce a newsletter due to postage costs and instead do infomercials which will feature a five-minute segment on services that the County provides. Mr. Lane and other members of the Board expressed disappointment that there will not be a newsletter. Mr. Proto and Mr. Totman stated that several areas of the County still do not have cable television and that a newsletter could reach everyone in the County. Mrs. Livesay said that she has had several people offer to help distribute a newsletter. Following discussion, Ms. Mink stated that since there was general support in doing a County newsletter the Committee would rethink its decision. Reports from Staff Mr. Heyman, County Administrator, had no report. Mr. Theisen, County Attorney, had no report. He requests an executive session to discuss litigation. Mr. Squires, Comptroller, stated he had a brief meeting with Tompkins Cortland Community College to discuss the College's Master Plan. Chairman's Report Chairman Stein reported that the Dewitt Historical Society Grand Opening will take place on March 19. As Chairman of the Biggs A Space Planning Committee, he reported the Committee has interviewed consultants and will bring a recommendation to the April 5 Board meeting. Additions and Withdrawals from the Agenda 54 March 15, 1994 Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: Creation of Position - Keyboard Specialist - Temporary - PCAP Resolution to Remove R.S.V.P. and Recreation for the Elderly Program of the Senior Citizens Council From COFA's 1994 Budget On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Authorization to Execute Quitclaim Deeds - Sale of Foreclosure Properties at Public Auction Approval of Sale Prior to Auction - County -owned Property Acquired Through Tax Foreclosures — Town of Enfield Budget Adjustments and Appropriations - Various Departments Resolutions Requiring Board Affirmation Only Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA028-94 - Award of Bid - Office Furniture CA029-94 - Authorization for the Water Quality Steering Committee to Enter into Various Agreements in Support the State's Local Initiative Award for Six -Mile Creek Watershed CA030-94 - Authorization to Execute Contract - Judy Crawford, CIH - Health and Safety CA031-94 - Authorization to Accept Grant Award and Execute Contracts Relating to the Implementation of a Managed Care Plan in Tompkins County - Social Services RESOLUTION NO. 51 - CREATION AND ABOLITION OF POSITION - SHERIFF'S DEPARTMENT MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Public Safety and Governmental Affairs Committees, That one Senior Civil Account/Permit Clerk (39/430), labor grade 9, be created in the Sheriffs Department effective March 21, 1994, RESOLVED, further, That one full-time position of Typist (34/401), labor grade 4, be abolished effective March 20, 1994, RESOLVED, further, That no additional funds are needed to accommodate this change. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 52 - HIRING OF ANTIOCH UNIVERSITY INTERN FOR TOMPKINS COUNTY PLANNING DEPARTMENT MOVED by Ms. Mink, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Planning Depai tment has shown an interest in hiring Thomas Mank as an intern with the Department, and WHEREAS, Mr. Mank is currently a student at Antioch University, and Antioch University will provide 75 percent of the total cost of Mr. Mank's work under the College Work Study Program, and WHEREAS, the terms of the internship are similar to terms provided by Cornell University for internships, and 55 March 15, 1994 WHEREAS, the Tompkins County Planning Department has the resources necessary for the cost of this internship, and that this internship will not displace any employees in the Planning Department, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That the Tompkins County Planning Department is authorized to hire Mr. Mank for a period of 300 hours at a rate of $6.00 per hour, RESOLVED, further, That the County Comptroller be authorized to pay Antioch University for the non Work -Study portion of the internship. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 53 - TOMPKINS COUNTY INDUSTRIAL DEVELOPMENT AGENCY (IDA) 1994 BUDGET APPROVAL MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Industrial Development Agency (IDA) has submitted its annual budget for review by Tompkins County Area Development (TCAD), and WHEREAS, TCAD has approved the 1994 budget at its regular meeting on December 13, 1993, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That the Tompkins County Board of Representatives adopt the 1994 IDA Budget as proposed, BEGINNING FUND BALANCE $119,980 1994 INCOME Project Fees $26,100 Interest 3,100 TOTAL $29,200 1994 EXPENSES TCAD $33,330 Economic Summit 3,000 Audit 850 Miscellaneous 0 TOTAL $37,180 END FUND BALANCE $112,000 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 54 - BUDGETS FOR THE ITHACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL (ITCTC) MOVED by Ms. Mink, seconded by Ms. Blanchard, and unanimously adopted by voice vote. WHEREAS, Tompkins County serves as the host for the Ithaca -Tompkins County Transportation Council, the County's Metropolitan Planning Organization, and 56 March 15, 1994 WHEREAS, the County has a contract with the New York State Department of Transportation to provide funding for the ITCTC through grants from the Federal Highway Administration and Federal Transit Administration, and WHEREAS, the ITCTC will receive $151,024 in Federal Highway Administration and $63,283 in Federal Transit Administration funds in State Fiscal Year 1994-1995 (April 1, 1994 to March 31, 1995), now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That the following ITCTC budgets be added to the 1994 Tompkins County budget and that the County Comptroller be authorized to expend such funds as shown below: 1994-1995 OPERATING BUDGET RIVERRUN DESCRIPTION FHWA FTA TOTAL Salaries $68,702 $29,435 $98,137 Retirement 2,381 1,001 3,382 Social Security 5,205 2,188 7,393 Workers Compensation 408 172 580 Insurance Health Insurance 7,744 3,256 11,000 Unemployment 408 172 580 Compensation Insurance Computer Hardware 4,844 1,611 6,455 Computer Software 14,200 3,550 17,750 Other Equipment 10,560 2,640 13,200 Office Supplies 2,337 1,118 3,455 Printing 700 300 1,000 Books/Publications 350 150 500 Legal Advertising 1,050 450 1,500 Professional Dues 560 240 800 Facility Expense 3,500 3,500 7,000 Professional 17,500 7,500 25,000 Service Fees Printing Services 1,050 450 1,500 Postage Services 1,400 600 2,000 Job Necessitated 750 750 1,500 Travel Job Related Travel 4,365 2,910 7,275 & Training Telephone 1,260 540 1,800 Central Cost 1,750 750 2,500 Allocation TOTAL $151,024 $63,283 $214,307 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 55 - CAPITAL PROJECT - APPROVE INITIATION OF LEGAL PROCEEDINGS FOR EMINENT DOMAIN AS PART OF PURCHASE AGREEMENTS FOR ACQUISITION OF LANDS FOR VIRGIL CREEK P.L. 566 WATERSHED PROJECT - (DRYDEN DAM PROJECT) MOVED by Ms. Mink, seconded by Mr. Lane, and unanimously adopted by voice vote. 57 March 15, 1994 WHEREAS, the Virgil Creek P.L. 566 Watershed Project also known as the Dryden Dam Project requires that lands be purchased for purposes of constructing a Soil Conservation Service flood control dam, and WHEREAS, the Soil Conservation Service has notified the sponsors that due to new evaluations of the design of the dam by the regional office of the Soil Conservation Service based on experience from other sites, the spillway portion and the height of the dam will need to be modified; substantially increasing the amount of land necessary for the spillway portion, and WHEREAS, the three landowners affected by this modification have been notified of these changes and the impact on their lands, and WHEREAS, the project is now reaching the stage wherein, the sponsors must notify various federal and state agencies that the project is ready to proceed to the construction phase, and WHEREAS, the project is expected to begin the bidding process late in 1994 with construction to begin in 1995, and WHEREAS, by previous agreements reached in 1993 for land acquisitions, a price was negotiated acceptable to the landowners affected, and WHEREAS, after direct discussions with the largest landowner affected, Mahlon Perkins, Mr. Perkins has indicated to the sponsors' representative that the additional lands required are not for sale, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee and approval of the Tompkins County Board of Representatives, That the County Attorney be directed to make an offer of $850 per acre to the land owners affected in the amounts indicated below, and that if such offers are not accepted within 30 days of date of offer that the County Attorney is hereby directed to file eminent domain proceedings for purposes of taking these lands and easements and is furthermore authorized to make payment for such lands and easements less any amount previously paid for flood easements of said lands with acreage and amounts as follows subject to confirmation through a metes and bounds survey: Suzanne K. Bremmer 1.57 A.* $ 1,334.50 Suzanne K. Bremmer Temporary Construction Easement 10.61 A.* $ 1.00 Glenn W. and Janice G. Downey 1.18 A.* $ 1,003.00 Mahlon Perkins 20.54 A.* $14,360.001 RESOLVED, further, That the County's legal representative is authorized to execute purchase agreements with said landowners. * Subject to a resurvey 1. Total adjusted for previous payment for flood easement on 8.09 acres. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 56 - RESOLUTION OF THE BOARD OF REPRESENTATIVES TO MAKE A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE IN REGARD TO THE ADOPTION OF RESOLUTION NO. 57 MOVED by Mr. Todd, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, pursuant to the State Environmental Quality Review Act, ECL 8-0101, et seq. ("SEQRA"), and implementing regulations, 6 NYCRR Part 617, an Environmental Assessment Form was completed to review the potential environmental impact resulting from the adoption of Resolution No. 57, and WHEREAS, the Board of Representatives has reviewed the Environmental Assessment Form and the information contained therein and, as the Environmental Assessment Form reflects, has analyzed the 58 March 15, 1994 identified areas of environmental concern to determine if the action may have a significant effect on the environment, and WHEREAS, the Board of Representatives, as the sole agency maintaining any discretionary approvals regarding the adoption of Resolution No. 57, is the only involved agency for environmental quality review of its adoption in accordance with SEQRA, and WHEREAS, the Board of Representatives has reviewed the classifications of actions contained in 6 NYCRR section 617.11 and has compared the effect of Resolution No. 318-90 to the provisions of Part 617 which relate to the classification of actions under SEQRA, and WHEREAS, the Board of Representatives has reviewed the criteria of significance contained in 6 NYCRR section 617.11 in order to ascertain whether the adoption of Resolution No. 57 will result in a significant environmental impact, and WHEREAS, the adoption of this type of Resolution is not a Type I action for SEQRA purposes, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the adoption of Resolution No. 57 is an unlisted action pursuant to SEQRA and, RESOLVED, further, That the adoption of Resolution No. 57 will result in no significant environmental impacts, and RESOLVED, further, That the basis for this decision is set forth in the Declaration of Non- significance attached as Schedule A and incorporated by reference herein. SEQR ACTION: TYPE I OR UNLISTED (DETERMINATIONS OR FINDINGS INCLUDED HEREIN) SCHEDULE A SEQR Negative Declaration Notice of Determination of Non -Significance Lead Agency: Tompkins County Board of Representatives Address: Tompkins County Courthouse 320 North Tioga Street Ithaca, New York 14850 Date: March , 1994 This notice is issued pursuant to Part 617 of the implementing regulations pertaining to Article 8 (State Environmental Quality Review) of the Environmental Conservation Law. The lead agency has determined that the proposed action described below will not have a significant effect on the environment. Title of Action: Resolution No. SEQR Status: Unlisted Description of Action: Resolution No. . authorizing the County Board of Representatives to enter into a contract with Waste Management, Inc. of New York for the hauling and disposal of solid waste. Location: Tompkins County Reasons Supporting This Determination: Pursuant to this resolution, the Board of Representatives authorizes the County to enter into a contract with Waste Management, Inc. for the hauling and disposal of solid waste at the WMI Hi -Acres Landfill in Fairport, New York. The WMI Hi -Acres facility operates under a valid and current permit 59 March 15, 1994 issued by the New York State Department of Environmental Conservation pursuant to Article 27, Title 7, Part 360 of the New York Code, Rules and Regulations. The contract represents a continuation of the County's current disposal practice. The County currently has a contract with Waste Management for hauling and disposal at the same facility. The act of adopting this resolution does not constitute an action resulting in significant environmental impact. For Further Information: Contact Person: Ms. Barbara Eckstrom Solid Waste 122 Commercial Ave. Ithaca, New York 14850 Phone No.: (607) 273-6632 RESOLUTION NO. 57 - AWARD OF BID - SOLID WASTE HAULING AND DISPOSAL SERVICES MOVED by Mr. Todd, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the Division of Purchasing and Central Services has duly advertised for bids for solid waste hauling and disposal services, and WHEREAS, thirteen (13) bids were received and publicly opened and read on Thursday, February 10, 1994, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the bid for Contract C solid waste hauling and disposal combined be awarded to Waste Management of New York, Inc. with offices in Wakefield, Massachusetts, in the amount of $44.85 per ton for hauling and disposal services combined, for the period covering May 1, 1994 through April 30, 1997 with an option to extend for a three year period from May 1, 1997 through April 30, 2000 in the amount of $49.35 per ton, RESOLVED, further, That the County Administrator be authorized to execute a contract with Waste Management of New York, Inc. to implement this bid, RESOLVED, further, That the Division of Solid Waste be authorized to implement this bid on behalf of the County, funds being available in Account No. A8160.4442. SEQR ACTION: TYPE I OR UNLISTED (DETERMINATION OR FINDINGS INCLUDED HEREIN) RESOLUTION NO. 58 - AUTHORIZATION TO EXECUTE QUITCLAIM DEEDS - SALE OF FORECLOSURE PROPERTIES AT PUBLIC AUCTION MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, by tax foreclosure proceedings, the County acquired certain parcels in the County, and WHEREAS, said properties were sold at public auction on February 25, 1994, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That upon payment in full of the bid price, plus current taxes and filing fees, that the County Administrator be and hereby is authorized to execute quitclaim deeds for all parcels sold at the Public Auction. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 59 - APPROVAL OF SALE PRIOR TO AUCTION - COUNTY -OWNED PROPERTY ACQUIRED THROUGH TAX FORECLOSURE - TOWN OF ENFIELD 60 March 15, 1994 MOVED by Mr. Lerner, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, by tax foreclosure proceedings of 1993, the County acquired parcel 5-1-9.2 in the Town of Enfield, and WHEREAS, prior to auction of said property, the County Administrator wishes to sell same for the total amount due for taxes, penalties, interest and expenses, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the sale of parcel no. 5-1-9.2 to Robert H. Holley of 60 Halseyville Road, Ithaca, New York for the amount of taxes, penalties, interest and expenses due, be and the same is confirmed and the County Administrator is authorized to execute a quitclaim deed to the aforesaid property. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 60 - BUDGET ADJUSTMENTS AND APPROPRIATIONS - VARIOUS DEPARTMENTS MOVED by Mr. Lerner, seconded by Mr. Evans. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Human Services and Budget and Fiscal Policy Committees, That the County Comptroller be authorized to make the following budget adjustments and appropriation on his books: BUDGET ADJUSTMENTS Social Services Revenue A6010.3610 State Reimbursement $12,500 A6010.4610 Federal Reimbursement $12,500 Appropriation A6010.4442 Professional Services $25,000 Revenue A6010.4610 Federal Revenue $15,706 A6010.3610 State Revenue $ 7,852 Appropriation A6010.4442 Professional Services $23,558 Revenue A6010.3610 State Revenue $16,500 A6010.4610 Federal Revenue $33,000 Appropriation A6010.4801 Contribution to $49,500 Ins. Resv. Alcoholism Council Revenue A3143.3389 Other Public Safety Appropriation A3143.4442 Release To Treatment Program $ 2,379 $ 2,379 Youth Bureau Revenue A7022.3824 Groton Youth Commission $(6,039) A7026.3835 IYB Rec. Mainstreaming $10,359 Appropriation A7022.4565 Groton Youth Commission $(6,039) A7026.4535 IYB Rec. Mainstreaming $10,359 APPROPRIATION Tourism via Administration From: A 908 Room Tax Fund Balance $50,000 12/31/93 To: A6475.4497 Tourism Attractions $50,000 61 March 15, 1994 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Unfinished Business It was MOVED by Mr. Proto, seconded by Mr. Meskill, to Lift from the Table Resolution No. 48 - Amendment of Resolution Nos. 3 and 200 of 1993- Authorization to Execute Agreement - Thorntree Hill Associates and Postpone to the April 5, 1993 Board meeting. A voice vote resulted as follows: Ayes - 15, Noes - 0. MOTION CARRIED. Appointments to Advisory Boards On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following appointments were made to the various advisory boards: Environmental Management Council Terms expire December 31, 1995 Peter McDonald - City of Ithaca representative Brent Alspach - Youth at -large representative Economic Advisory Board Term expires December 31, 1996 John Gutenberger - Cornell University representative Tompkins County Planning Board Terms expire December 31, 1996 Lewis Roscoe - Cornell University representative Don Ellis - Village of Trumansburg representative Regional Forest Practice Board Term expires December 31, 1995 Daniel M. Winch - County representative Recess Chairman Stein declared recess from 7:26 - 7:39 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Joseph to enter into an executive session at 7:39 p.m. to discuss real estate negotiations, litigation, worker's compensation and settlement of litigation. The meeting returned to open session at 8:30 p.m. Motion Taken in Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Totman, to authorize the pursuance by the County Attorney of legal action against David LaPoint. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Lane). MOTION CARRIED. On motion the meeting adjourned at 8:30 p.m. 62 April 5, 1994 Regular Meeting Chairman Stein called the meeting to order at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Approval of Minutes It was MOVED by Mr. Evans, seconded by Ms. Kiefer, and unanimously adopted by voice vote, to approve the minutes of February 15, March 1, and March 15, 1994, as corrected. Appointment of Keepers of the Newfield Covered Bridge Mr. Winch, Representative, District No. 8, gave a brief background history of the Newfield Covered Bridge. He presented a 19th century painting of the Covered Bridge and stated it is on display in the Clerk of the Board's office. Mr. Winch stated that the Bridge was built in 1853 for a cost of $800. In 1972 Wilton S. Groton, a world-renowned bridge builder from New Hampshire, was hired by the County to do some repair work on the Bridge with a total cost of approximately $42,000. Mr. Winch spoke of the recent passing of Mr. Groton and referred to a quote from the book entitled On the Road with Charles Kuralt in which Mr. Kuralt states "At an age in which we do so many things fast and wrong, Mr. Groton still does things slowly and right". In 1985 the County highway crew painted the Bridge and in 1991 the highway crew installed the new chamber guardrail system by the Bridge. Mr. Winch stated he takes pleasure in making this annual appointment and that it is unfortunate that Grant and Marie Musser were not able to be in attendance. It was MOVED by Mr. Winch, seconded by Mrs. Schuler, and unanimously adopted by voice vote, that Grant and Marie Musser be reappointed Keepers of the Newfield Covered Bridge for 1994. Chairman Stein thanked the Mussers for their continued interest, attention, and good work. Presentation by Ithaca College on Recycling Mr. Winch, Representative, District No. 8, introduced Dawn M. Pilch, Whitney Bozelko, Raeann Speles, Al Cobane, and Rick Coture. He stated they would be discussing Ithaca College's recycling program. Ms. Pilch, Recycling Specialist, Ithaca College Physical Plant, stated that Ithaca College recently made a change in its paper recycling program. The Stevens and Thompson Paper Company plant in Greenwich, New York, removes the College's waste paper for free and gives a discount on toilet tissue. The Company specializes in the production of toilet tissue and paper towels and recycles about 76 tons of waste paper into 18,000 tons of tissue paper daily. She reported on accomplishments of the composting and recycling programs and stated that educational programs continue at the College. Whitney Bozelko, Recycling Specialist, Ithaca College Physical Plant, stated that education is the key to making any program successful. She stated that an important means of communication of the program is the monthly newsletter entitled "Trash Talk". This newsletter explains recycling guidelines and describes which items are recyclable and nonrecyclable. She said education has produced significant results in the area of recycling, although there continues to be areas which need improving. Neil Topf, Ithaca College student, said that Ithaca College has the ability to balance its economic effort and commitment to the environment while ensuring cost effectiveness. He said the College has identified a product with a continual demand for a recycled product. There is a need for recycled glass 63 April 5, 1994 and the College is investigating new markets for plastics, which is an economically viable product with a high demand. Raeann Speles, Ithaca College student, reported on future goals of the program. She said this past year they ran a small recycling pilot program in campus apartments and would like to see this extended to all apartments along with implementing community outreach programs in the City of Ithaca and extending educational programs to elementary schools. Second, they would like to increase the use of recycled paper on campus. Third, they would like to continue the student internship program, which is very important to enhancing education and attracting future students. Mr. Winch commended the students on the program and stated he hopes it will continue for many years. Privilege of the Floor by the Public Yvonne Bartlett, Department of Social Services employee, stated that at the last Board meeting she asked whether she was going to get an extension of her leave of absence and was told to call Anita Fitzpatrick, Personnel Commissioner, the next morning. She said she did so and did not get any answers. Mrs. Bartlett stated that her doctor has signed her back in to work although she is not fully recovered from her illness. She said she recently applied for unemployment insurance and was told she does not qualify because she has not worked or received worker's compensation for the past twenty weeks. She asked what her status of employment is at this time and when she would be able to return to work. She said she needs these answers for the unemployment office by April 13. Barbara Mahoney, Department of Social Services employee, stated that her doctors bills are not being paid because Blue Cross/Blue Shield believes the bills should be paid by worker's compensation. Ms. Mahoney stated she needs her health insurance guaranteed and her leave of absence extended. Linda Mahoney, daughter of Barbara Mahoney (Department of Social Services employee), stated that by living with her mother she sees the affects the illness has on her and said if her mother wished to have a disease, she would not choose to have such a controversial one. Chrissy Dawson, daughter of Yvonne Bartlett (Department of Social Services employee), said she does not feel there is much being done to help her family. She said she also doesn't agree with rumors that she should not be speaking at Board meetings. Privilege of the Floor by Board Members Mr. Meskill, Representative, District No. 15, played a recording of a fire dispatch from the emergency control in the City of Ithaca six weeks ago. After the tape played, Mr. Meskill stated it was clear that the County Dispatch Center does not have enough dispatchers. He also said that the City is the only municipality in the County with paid firefighters. Mr. Proto, Representative, District No. 7, announced that Dr. Willard Schmidt, former Tompkins County Health Commissioner, passed away and expressed condolences to his family on behalf of the Board. Mr. Joseph, Representative, District No. 12, responded to comments made by Yvonne Bartlett under privilege of the floor. He stated that the Biggs workers have not received an answer to whether their leaves will be extended. It is a complicated matter and no decision has been made at this time; however, no employee will be terminated without advance notice. Mr. Proto asked if it is okay to discuss this subject with the pending lawsuit. Mr. Theisen, County Attorney, stated that this issue is pending litigation and advised any discussion to be in executive session. 64 April 5, 1994 Mr. Totman, Representative, District No. 9, reported he attended an SPCA meeting and alerted the Board that the SPCA is very concerned about the loss of funds because of taking care of cats. He said they are looking at what other counties are doing and will be discussing this further at their meeting in May. Chairman's Report Chairman Stein reported on the recent allegations by inmates at the Tompkins County Public Safety Building. He said he has been following up on the matter with the New York State Commission on Corrections and has copied members of the Board on all correspondence. He said he received a phone call from Mr. Phillip Miller of that Commission and expects a written report of their findings in the next week. Mrs. Schuler commented on this subject and stated that a recent article appeared in the Ithaca Journal which led to an incorrect assumption. The paper stated that at a meeting with Commission officials, Sheriff Guest made comments from written notes. Mrs. Schuler clarified this stating the notes he spoke from were his own written notes. Chairman Stein announced that the next Board of Representatives retreat is scheduled for April 30, 1994 from 9:00 - Noon at the Ithaca Tompkins Transit Center. Chairman Stein reported that EOC (Economic Opportunity Corporation) is the recipient of a $300,000 grant from the State to assist 75 families in Tompkins County to pay their rent for safe and decent housing. He congratulated EOC on this grant and their efforts to help families get decent housing. Chairman Stein stated that this meeting will be adjourned to 3:30 p.m. on April 12 to hear a report from the E911 Task Force. He stated there will be an executive session on legal issues this evening and asked that committee reports be brief and concise. Committee Reports Mr. Evans, Chairman, Health and Environmental Quality Committee, stated the Committee met prior to the Board meeting and approved a resolution to extend the hours of the WIC program and he will ask for the resolution to be added to the agenda. He stated the next regular Committee meeting will be April 19 at 9:30 a.m. At that meeting there will be discussion on how to improve responses to rabies incidents. Mrs. Schuler, Chair, Public Safety Committee, reported that the Committee will meet April 7 at the SADD Conference Room at Biggs and a tour of the Probation Department will precede the meeting. At that meeting the Committee will discuss the tuberculosis policy at the Jail, court security, have an E911 update and receive a report on budget impacts on the Probation Department. Mrs. Schuler stated that the Committee will meet a second time in April to review reformatted departmental budgets. Mr. Todd, Chairman, Solid Waste Committee, reported there will be a joint Public Works and Solid Waste Committee meeting on April 12 to review the 30 percent drawings of the Tompkins County Recycling and Solid Waste Center. Mr. Todd reported the Committee discussed a possible fall clean-up in September which would follow a similar format as in the past. He stated that the aim of the Committee would be to absolve the tipping costs of this clean-up. Mrs. Livesay, Representative, District No. 11, said in past clean-ups people from outside counties have brought garbage in. Ms. Mink, Chair, Planning, Economic Development and Education Committee, reported that the Committee met last week at a special meeting and approved the JTPA Plan. 65 April 5, 1994 Ms. Mink, Public Information Committee, reported on the broadcasting of committee meetings. She reminded Chairs that in order to have their meetings telecast, the meetings must be held in the Board Room and advance notice must be given. Ms. Mink stated that two options of producing a newsletter have been researched and gave the following information: To print a newsletter and have it circulated by mail to every Tompkins County household the cost is estimated to be $1,500 for printing and $4,000 for postage; to place the newsletter as an insert in the Ithaca Journal the cost for printing would be $630 and $1,500 for distribution to approximately 20,000. A lengthy discussion followed Ms. Mink's report with no agreement reached on the method of distribution of a newsletter. However, it was the consensus that the Board wants a newsletter. Mr. Winch, Chairman, Public Works Committee, thanked everyone who attended the ribbon cutting ceremony at the new Airport Terminal. He reported the Airport is up and running and expressed appreciation to the King Ferry Winery and ServRite for providing food for the affair. Mr. Winch announced that the County received a letter from the New York State Disaster Preparedness Commission stating Tompkins County has been awarded $215,826 for repair work for unanticipated natural disasters. These funds will be used for highway safety projects throughout the County. Mr. Winch acknowledged the efforts of Andrea Whitney, Civil Engineer of the Public Works Department, for her work in securing this grant. Mr. Winch also announced that the County is the recipient of ISTEA (Intermodal Surface Transportation Efficiency Act) funds to be used towards the following projects: restoration of the historic Newfield Covered Bridge, the rehabilitation of a single -lane historic bridge in Forest Home, the completion and implementation of the City of Ithaca Bicycle Plan, and the realization of the Black Diamond Trail Project that provides 39 miles of multi -use trail from Geneva to Robert H. Treman State Park. Mr. Winch said Tompkins County received funds for four of the 128 projects submitted for funding and said Governor Cuomo stated the projects unite cultural and historic sites in restoration. Mr. Joseph, Chair, Human Services Committee, reported the Committee met and reviewed departmental budgets in the proposed new format. He noted the excellent job the Department of Social Services did in preparing their budget. Mr. Joseph announced that Larry Farbman of the Learning Web's Youth Outreach program, is the recipient of the Service to Youth Award this month. Mr. Lerner commented that the Learning Web may be in jeopardy as a result of a loss of State funding. He also reported on a project he has been working on that combines the Department of Social Services and Public Works. The project brings social services recipients into jobs at the Department of Public Works. The Public Works Department (or employer) receives a subsidiary equivalent to the welfare grant to hire that person. He said this could be done in other departments and with private employers through a similar program and feels this is a promising approach and encourages employers to take advantage of it. Mr. Joseph said he does not intend to request an executive session. Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, reported that late last year the County received a report from the Chamber of Commerce's County Tax Committee on how County government might be improved. He said a response went to Mr. Steiger, a member of that Committee, about a week ago and at this time distributed copies to Board members and the press. He stated he will be giving a presentation on the budget later in the meeting. Mrs. Livesay, Chair, Governmental Affairs, said the Committee has not met since the last Board meeting. She reported on a press conference she recently held concerning Medicaid takeover and has received a letter from State Senator James Seward which is available if anyone would like a copy. Mrs. Livesay urged people to be in contact with the leadership in the Assembly and Senate and ask them to get to work on this issue and take it seriously. Chairman Stein commented on this subject, stating the message from Tompkins County is that legislators should go to Albany to get this solved and should not come home without it. Mrs. Livesay continued her Committee report, stating that the task force has met to review administrative manual policies and the Rules of the Board and will be meeting more on this subject. She 66 April 5, 1994 stated that she received a list of all committees and boards to which appointments are made and asked that each member of the Governmental Affairs Committee review this before the next meeting. Mrs. Livesay requested an executive session to discuss litigation. The next Committee meeting will be April 12 at 9 a.m. Reports by Staff Mr. Heyman, County Administrator, had no report. Mr. Theisen, County Attorney, stated that a written report has been provided to all Board members and is on file. Mr. Squires, Comptroller, reported that the County audit has begun and is going smoothly. Further information on the audit will follow in April. Other Report Ms. Mink, Representative, District No. 5, extended happy birthday wishes to Mr. Lerner, Representative, District No. 2. Additions and Withdrawals of Resolutions from the Agenda Chairman Stein granted Mrs. Livesay, Chair, Governmental Affairs Committee, permission to withdraw from the agenda the resolution entitled Creation of Positions - Public Works - Drop Off Center Operator (2). On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Authorization to Execute Biennial Community Job Training Plan Authorization to Award Tourism Promotion Grants - Advisory Board on Tourism Development Increase in Hours - WIC Program Amendment of Resolution No. 498 of 1990 - Creation of a Tompkins County Solid Waste Management Advisory Committee Unfinished Business It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to postpone Resolution No. 48 to the next meeting. Withdrawal of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA032-94 - Amendment of Resolution No. CA010-94 - Award of Bid - Lease/Purchase Copiers CA033-94 - Amendment of Resolution No. CA011-94 of February 15, 1994 - County Vehicles CA034-94 - Change in Labor Grade - Systems Analyst - Data Processing RESOLUTION NO. 61 - INCREASE IN HOURS - YOUTH BUREAU MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. 67 April 5, 1994 RESOLVED, on recommendation of the Human Services and Governmental Affairs Committees, That the position of Administrative Assistant (12/535), labor grade 12, be increased from 35 hours to 40 hours, effective February 28, 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 62 - CORRECTION OF TAX ROLL - TOWN OF GROTON (GROTON ASSEMBLY) MOVED by Mrs. Livesay, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, this Board is informed that an error has been made in the 1994 Tax Roll for the Town of Groton; namely parcels 9-5-9 and 9-5-10 assessed to Groton Assembly of God, and exemption having been omitted. The parcels are wholly exempt, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the entry on the Tax Roll be corrected, RESOLVED, further, That the total tax for the parcels be changed from $41.41 to -0-, RESOLVED, further, That the Tax Collector for the Town of Groton is hereby authorized and directed to correct the 1994 Tax Rolls, RESOLVED, further, That the amount of $41.41 be charged back; $2.71 to the County of Tompkins and $38.70 to the Groton Central School District. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 63 - RECLASSIFICATION OF POSITION - PRINCIPAL ACCOUNT CLERK TYPIST TO CONTRACTS COORDINATOR - BUDGET AND FINANCE MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That one position of Principal Account Clerk Typist (61/334), confidential level K(11), be reclassified to Contracts Coordinator (63/338), confidential level M(13) effective March 14, 1994, RESOLVED, further, That no new monies are needed to fund this change in 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 64 - AUTHORIZATION TO EXECUTE AGREEMENT — HUMAN SERVICE PROGRAMS SPACE PLANNING STUDY MOVED by Ms. Mink, seconded by Mr. Winch. It was MOVED by Ms. Kiefer, seconded by Mr. Lane, and unanimously adopted by voice vote to AMEND the resolution adding the following wording: "RESOLVED, further, That the target date for completion of services is December 31, 1994". MOTION CARRIED. A voice vote on the resolution as amended resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the 1994 Capital Program established a project to review the human service agencies within Tompkins County to determine space needs currently and projected through 2004, to identify opportunities for optimizing the service delivery system, to evaluate existing facilities for function and marketability, and to identify possible alternative sites, and 68 April 5, 1994 WHEREAS, four proposals were received on January 21, 1994 and four interview were conducted March 1, 1994, now therefore be it RESOLVED, on recommendation of the Human Service Programs Space Planning Committee, That the County Administrator be and hereby is authorized to execute an agreement with Sutton Associates of Ithaca, New York to provide professional service in performing the Human Service Programs Space Planning Study for an amount not to exceed $48,650.00, RESOLVED, further, That the target date for completion of services is December 31, 1994, RESOLVED, further, That the County Administrator is authorized to execute change orders up to ten percent (10%) of the contract value, RESOLVED, further, That the remaining budgeted funds of $1,350.00 be used for change orders, miscellaneous project expenses and staff service funds to be provided in the Account No. HC1620.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 65 - AUTHORIZATION TO EXECUTE BIENNIAL COMMUNITY JOB TRAINING PLAN MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Counties of Broome, Tioga and Tompkins are operating as a Service Delivery Area (SDA) for purposes of the Job Training Partnership Act (JTPA) (Public Law 97-300), and WHEREAS, the SDA Employment and Training staff has developed and the Private Industry Council (PIC) has approved a Biennial Community Job Training Plan for the period beginning July 1, 1994 through June 30, 1996, as required by statute, overviewing SDA training and employment needs and the kinds of programs and services planned to be delivered, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That the County Administrator be and hereby is authorized and directed to execute revisions and modifications consistent with this original plan, throughout the biennial period, RESOLVED, further, That the County Administrator be and hereby is authorized and directed to execute the contracts and agreements necessary to implement this plan. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 66 - AUTHORIZATION TO AWARD TOURISM PROMOTION GRANTS - ADVISORY BOARD ON TOURISM DEVELOPMENT MOVED by Ms. Mink, seconded by Mr. Proto. Mr. Lane asked if this funding was available to other festivals. Ms. Mink explained the process by which the Ithaca Festival made this funding request and the Advisory Board on Tourism Development's justification for recommending the awarding of this funding. It was MOVED by Mrs. Livesay to award the Ithaca Festival a grant for $10,000, the original request made to the Advisory Board. MOTION FAILED for lack of a second. A roll call vote resulted as follows: Ayes - 12, Noes - 3 (Representatives Lane, Meskill and Totman). RESOLUTION ADOPTED. WHEREAS, the Advisory Board on Tourism Development has responsibility for the review of grant proposals and emergency funding requests for tourism related projects in Tompkins County, and WHEREAS, the Ithaca Festival has requested emergency funding for the 1994 festival and has submitted a proposal specifying their requirements for production assistance in staging the Festival the first weekend of June, and WHEREAS, the Advisory Board on Tourism Development has found the above-mentioned request worthy of funding and appropriate to the mission of the Advisory Board on Tourism Development, now therefore be it 69 April 5, 1994 RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That the Ithaca Festival be awarded a grant for $5,000. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 67 - AMENDMENT OF RESOLUTION NO. 498 OF 1990 - CREATION OF A TOMPKINS COUNTY SOLID WASTE MANAGEMENT ADVISORY COMMITTEE MOVED by Ms. Kiefer, seconded by Mr. Evans. Mrs. Livesay stated in order to change membership of an advisory committee, as proposed in the next resolution, the enabling resolution needs to be amended. A voice vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, Resolution No. 498 of 1990 created the Tompkins County Solid Waste Management Advisory Committee consisting of nine voting members selected from advisory groups and other citizens having an interest and knowledge in waste management issues, and WHEREAS, it is necessary and desirable to increase the membership to thirteen voting members, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That Resolution No. 498 of 1990 is hereby amended to change the voting members as follows: - one resident of the City of Ithaca to be nominated by the City of Ithaca - one resident of the Town of Danby to be nominated by the Town of Danby - one resident of the Town of Dryden to be nominated by the Town of Dryden - six at -large members from the general citizenry to be nominated by the Committee of the Board of Representatives designated by the Chair of the Board - one representative representing the low income consumer to be nominated by Cooperative Extension - one member of the Board of Representatives - one representative from the membership of the Environmental Management Council to be nominated by that group - one member from the commercial/industrial sector nominated by the Committee of the Board of Representatives designated by the Chair of the Board, from a list of resumes solicited by the designated Board Committee SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 68 - APPROVAL OF AMENDED BYLAWS - SOLID WASTE ADVISORY COMMITTEE MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Solid Waste Committee, That the amended bylaws of the Solid Waste Advisory Committee be and hereby are approved, and RESOLVED, further, That said bylaws be filed with the Clerk of Board of Representatives. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 69 - AUTHORIZATION TO EXECUTE AN AGREEMENT WITH CORNELL UNIVERSITY FOR DISCOUNT PARKING AT TOMPKINS COUNTY AIRPORT 70 April 5, 1994 MOVED by Mr. Winch, seconded by Mr. Lane. Mr. Winch stated that he sees this as a win-win situation for Tompkins County and Cornell University. He expects the County to receive sufficient income from this and recommends its approval. Ms. Kiefer stated she was concerned about giving a single large entity a 50 percent break for five years. She would be willing to support this with an amendment of the term of contract to December 31, 1995. Ms. Kiefer MOVED this amendment. MOTION FAILED for lack of a second. Mr. Theisen, County Attorney, stated there are provisions for renegotiating or terminating a contract. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Meskill). RESOLUTION ADOPTED. WHEREAS, Cornell University wishes to secure parking spaces in the long term parking lot of the new terminal facility at the Tompkins County Airport, and WHEREAS, Cornell University will guarantee the County a minimum of $45,000 per year from Cornell -authorized vehicles parking in the Airport's long term parking lot, and WHEREAS, in return for said minimum guarantee, the County will provide parking spaces for Cornell -authorized business travelers at fifty percent off the normal pre -sales tax fee, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be authorized and directed to execute an agreement with Cornell University for five years commencing on the date of the new terminal opening. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 70 - REQUESTING NEW YORK STATE TO RESTORE PREVIOUS STATE AVIATION FUNDING LEVELS AND TO CONTINUE THE NEW DEDICATED AIRPORT TRANSPORTATION FUND AT INCREASED LEVELS FOR ALL MUNICIPAL AIRPORTS MOVED by Mr. Winch, seconded by Mr. Proto. Mr. Joseph stated he does not want to send the message to the State that this is Tompkins County's top priority for funding. Mr. Meskill stated that it is his understanding that this resolution asks that funding for Tompkins County be maintained at its current level. Mrs. Blanchard spoke in support of this resolution and stated she does not see this asking for this funding in preference to other funding of transportation. She referred to a study on the economic impacts of aviation and the economic activity in Tompkins County generated by this. Mr. Proto stated that there are a number of priorities and this is one of them. He expressed concern for cutting off the potential for Tompkins County to enjoy any more economic development, which enhances everyone in the community. He said he does not see this as an either/or situation. Ms. Mink stated she agrees with Mr. Proto that this resolution should be adopted and that the Board should adopt more resolutions urging funding for other services. A roll call vote resulted as follows: Ayes - 11, Noes - 4 (Representatives Joseph, Kiefer, Lerner and Schuler). RESOLUTION ADOPTED. WHEREAS, the New York State Department of Transportation (NYSDOT) has identified the economic impact of aviation in New York State to be significant and in excess of $32 billion annually, providing directly or indirectly five percent of the State's employment, and WHEREAS, in 1992 the Governor's office substantially reduced State funding assistance from the traditional 75 percent non-federal share of an eligible capital project to the current level of 50 percent non-federal share, and WHEREAS, many municipal airports throughout the State continue to have difficulty accepting Federal Aviation Administration and NYSDOT aviation grants because of the decrease in State funding assistance, and WHEREAS, in the past the NYSDOT aviation program had been funded from 1967 and 1983 bond issues for ALL airports and are now nearly depleted (balance remains from State-owned Steward and Republic airports), and WHEREAS, the State funded the balance of the 1993-94 aviation program from the General Fund, and it is uncertain as to how the State will fund future aviation programs, now therefore be it 71 April 5, 1994 RESOLVED, on recommendation of the Public Works Committee, That the New York State Legislature support the reapplication of State aviation funding levels to the previous 75 percent non- federal share for eligible projects and to continue the new dedicated airport transportation fund at increased levels for all municipal airports. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 71 - CONTRACT EXTENSION BETWEEN THE TOMPKINS COUNTY OFFICE FOR THE AGING AND NEW YORK STATE COMMISSION FOR THE LEGALLY BLIND MOVED by Mr. Joseph, seconded by Ms. Mink, and unanimously adopted by voice vote. WHEREAS, the New York State Commission for the Blind and Visually Handicapped wishes to extend its contract with the Tompkins County Office for the Aging to encompass the period of October 1, 1994 to September 30, 1995 in the amount of $3,060 to provide social integration services to the blind, and WHEREAS, the Tompkins County Office for the Aging is prepared to provide these services, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the Tompkins County Office for the Aging be authorized to enter into a contract with the New York State Commission for the Blind and Visually Handicapped in the amount of $3,060 for the period of October 1, 1994 to September 30, 1995. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 72 - BUDGET ADJUSTMENTS AND APPROPRIATIONS - VARIOUS DEPARTMENTS MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Human Services, Health and Environmental Quality, Public Safety, Governmental Affairs, and Budget and Fiscal Policy Committees, That the County Comptroller be authorized to make the following budget adjustments and appropriation on his books: BUDGET ADJUSTMENTS Administration Revenue: A1230.2770 Unclassified Revenue $ 142 Appropriation: A1230.4330 Printing $ 142 District Attorney Revenue: Appropriation: Health and Safety Revenue: Appropriation: A1165.2626 Forfeiture Crime Proceeds (Restricted) A1165.2206 Computer Equipment A4013.2770 A1989.2770 A4013.4905 A1989.4903 Unclassified Revenue Unclassified Revenue CDI In -Service Training $ 7,337 $ 7,337 $( 476) $( 476) $( 476) $( 476) Office for the Aging Revenue: A6793.3803 Revenue $ 3,000 72 April 5, 1994 Appropriation: A6793.1559 Salary $ 534 A6793.4491 Subcontract $ 2,466 Revenue: A6776.2705 Gifts and Donations $ 485 Appropriation: A6776.2231 Vehicles $ 485 Revenue: A6796.4772 Revenue $ 598 Appropriation: A6796.1517 Salary $ 381 .4330 Printing $ 56 .4414 Local Travel $ 128 .8830 Social Security $ 33 Revenue: A6794.3803 Revenue $ 335 Appropriation: A6794.4414 Local Travel $ 33 .8840 Worker's Compensation $ 15 .8860 Health Insurance $ 287 Revenue: A6785.3803 Revenue $ 160 Appropriation: A6785.4302 Office Supplies $ 90 .4330 Printing $ 27 .4414 Local Travel $ 43 Revenue: A6783.4772 Revenue $ 553 Appropriation: A6783.4491 Subcontract $ 553 Revenue: A6795.2705 Gifts and Donations $ 95 Appropriation: A6795.4491 Subcontract $ 95 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 73 - INCREASE IN HOURS - WIC PROGRAM MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, additional time is needed to meet the needs of the increased caseload in the WIC Program, and WHEREAS, the New York State Department of Health has authorized the increased caseload and funds to increase staff time, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the following positions be increased effective April 25, 1994: 1 - Nutritionist (12/572), labor grade L (12) be increased from 80 percent to 92 percent FTE 1 - Nutritionist (12/572), labor grade L (12) be increased from 80 percent to 100 percent FTE (based on 35 hour work week) 1 - Nutrition Aide (08/524), labor grade 11 (08), be increased from 50 percent to 60 percent FTE 1 - Nutrition Aide (08/524), labor grade H (08), be increased from 70 percent to 73 percent FTE RESOLVED, further, That the Comptroller is hereby authorized and directed to make the following adjustment on his books: FROM: A4012.4402 WIC Federal Aid $4,041 TO: A4012.1524 Nutrition Aid $1,229 .1572 Nutritionist $2,410 .8810 Retirement $ 102 .8830 Social Security $ 278 .8870 Unemployment $ 22 73 April 5, 1994 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointments to Advisory Boards On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following appointments were made to various advisory boards: E911 Task Force No Set Term Richard Gray - City of Ithaca representative Environmental Management Council Term expires December 31, 1995 Patricia L. Meinhardt, MD - Village of Cayuga Heights representative Family Court Advisory Council Term expires December 31, 1994 Janet Henry - Foster Parent (at -large) representative Human Rights Commission Term expires December 31, 1996 Margaret A. Monfort Advisory Board on Indigent Representative Term expires December 31, 1995 Mark Solomon Solid Waste Advisory Committee Terms expire December 31, 1994 Rebecca Landenberger - At -large representative Jeffrey A. Spada - At -large representative Terms expire December 31, 1994 James A. Boose - Town of Dryden representative David J. Dalmat - At -large (Inside City) representative Catherine L. Miller - At -large representative Term expires December 31, 1996 Carl Judd - Commercial Industrial representative Tompkins County Youth Board Term expires December 31, 1994 Ben Curtis - Town of Ulysses representative Term expires August 31, 1994 Jennifer Zigenfus - Youth representative Recess Chairman Stein declared recess from 8:07 - 8:20 p.m. Following discussion, it was the consensus of members of the Board to postpone the budget presentation to the April 12, 1994 Adjourned Board meeting. Executive Session 74 April 5, 1994 It was MOVED by Mrs. Livesay, seconded by Mr. Todd, and unanimously adopted by voice vote, to enter into executive session at 8:30 p.m. to discuss several items of litigation. The meeting returned to open session at 10:04 p.m. Adjournment On motion the meeting adjourned at 10:04 p.m. to April 12, 1994 at 3:30 p.m. 75 April 12, 1994 Adjourned Board Meeting Chairman Stein called the meeting to order at 3:30 p.m. Present: 11 Representatives (Representatives Livesay and Mink arrived at 3:33 p.m. and Representative Totman arrived at 3:47 p.m.); Excused: 1 (Representative Blanchard). RESOLUTION NO. 74 (a) - ENDORSEMENT OF BUDGET REORGANIZATION PLAN AND CHARGE TO BUDGET AND FISCAL POLICY COMMITTEE (Substitute Resolution offered and adopted April 19, 1994) MOVED by Mr. Lerner, seconded by Mr. Lane. Mr. Lerner began his presentation by stating that budget reorganizing is a multi-year process. He said he will be focusing on this year's budget in order to develop the 1995 budget which will give pointers to what kinds of changes will be used in subsequent years. The long-range plan for the budget reorganizing process will also need to be integrated with "Total Quality Management" that will be developed by the Leadership Council and, particularly, the development of mission statements both for County government as a whole and for programs and development of goals and objectives that are rooted in those mission statements. This can only be done in a fragmented way this year until more work is done on the Leadership Council. The Budget Reorganization Advisory Committee has met twice and has scheduled meetings twice a month now through May. He clarified the difference between the two committees: Budget and Fiscal Policy (B&FP) Committee is a standing committee of the Board having the overall responsibility of the budget reorganizing process and the Budget Reorganization Advisory Committee (BRAC) is the citizens advisory committee working with the Budget and Fiscal Policy Committee. Eight task forces of BRAC have been created including members from both committees and County staff and interested public. A reply has been completed to the report by Paul Steiger and the Tax Committee. The reply is available in the Clerk's office. A special Board of Representatives meeting will be held on May 31. That is the target date for completion of a large number of documents and planning processes. The resolution identifies the reports and documents to be reviewed at the special meeting. In June, department heads will begin preparing proposed budgets for their prospective programs for 1995. A program evaluation process will be developed which will take place in July and August. The tentative schedule for the remainder of the year is as follows: proposed budgets and evaluations will come to the standing committees in September, B&FP in late October and the full Board in November. He said the three items he would like to focus on are: preliminary forecast of the 1995 budget numbers, discussion of program -based budgeting, and program evaluation process. Preliminary Forecast of the 1995 Budget Numbers At this time he distributed a handout dated April 12, 1994 of a newly re -formatted 1994 budget and an early forecast for the 1995 County budget. He emphasized that it is not a proposal or a prediction of what the budget or what the property tax increase will be for next year. It is a working document only. He said this handout is an attempt to indicate what all the numbers are that make up an annual budget and how they relate to one another. He began by defining new terminology. "County -sponsored programs" refers to programs that receive general revenues (property tax, sales tax dollars, etc.) and have not been identified by the Board as mandates that are exempt from fiscal plan targets. "Dedicated revenues" are revenues that come in one way or another earmarked for particular program areas such as state aids, state grants, federal aid, fees (room tax and solid waste), interdepartmental transfers, etc. "Fully funded programs" include departments that do not receive general revenues, such as the Solid Waste Division, 76 April 12, 1994 parts of the County Clerk's Department, and the STOP -DWI program. "Mandated programs" refers to those programs which have been identified in past years' fiscal plans as mandated which include the Jail, Department of Social Services, cost of attorneys, Assigned Counsel program, Education of Handicapped Children, etc. "Capital program" is the Capital Program the Board approves every year. Other "special budgeting units" is the other numbers that make up the total budget decision that contribute to the general revenue cost of the budget and includes: fund balance restoration, self-insurance reserve, Contingency Fund, mandate overrun contingency fund, new initiatives, municipal sales tax agreements and fiscal target variances ("budget busters"). He explained the figures from the 1994 budget and summarized the 1995 budget as laid out in said handout. He reported on a presentation from department heads at the B&FP Committee meeting this afternoon that it would be a major liability for County government and programs to go forward with a zero percent cost of living increase. He said the 1995 general revenues as presented in the handout is based on a zero percent cost of living increase for County sponsored programs, zero percent increase for fully funded programs, 15 percent increase for mandated programs, 8.7 percent increase for Capital Programs, and 40.9 percent increase for other special budgeting units, which includes returning the fund balance to target. At this time he distributed and explained another handout outlining 1995 general revenues scenarios dated April 12, 1994 that includes "optimistic and extravagant", "optimistic and stingy", "pessimistic and extravagant", and "pessimistic and stingy outlooks". Program -Based Budgeting Program -based budgeting means all County departments reconfiguring their budgets to show what the programs are in each department. Departments have been asked on a trial basis to reconfigure their 1994 budgets in the new format. The standing committees are currently reviewing the program budgets. **Once the committees have approved the division of departments into programs and budget backup and summary forms have been developed, this will be the basic format for departments to prepare their 1995 budgets. One feature of this is to identify administrative expenses for County government. A lot of concern has been the increased costs for State mandates. The mandates task force will be coming up with criteria for cases of mandated expenses being exempt from fiscal plan targets. The basic three areas of criteria: the County having no control over the cost; must be strictly mandated by State and/or Federal Law; and represent a disproportionate share of the program or budgeting unit that that expense is part of. Also, the task force will be identifying which mandate costs need a special review and are more problematic, and developing a process for doing a systematic review of mandates. Carol Reeves, a member of the program based budgeting, will be looking at integrating the Capital Program budget into the operating budgets that are being reformatted. The idea is to identify clearly in the Capital budget between mortgage payments the County has no control over and proposed capital projects where the County has discretion. This will also present the capital budget costs adjacent to the display of related operating costs to assist with assessing programs. He said special attention will have to be given to how human service agencies and human service contracts with not -for -profits are handled in the program -based budget process. Two problems to deal with: (1) because there are about 200 contracts and agencies with multiple contracts with the County with different departments, each contract cannot be identified as a program; and (2) a number of contracts previously reviewed by the Human Services Coalition have been transferred to various County departments, e.g. AIDS work, Health Planning Council, RSVP, etc., and the concern is what is the appropriate item to cut when County departments have to reduce their budgets. A possible solution for the second problem is to keep those contracts in department budgets for accounting and state aid and program coordination purposes, but to pull them out of the County department budgets for fiscal plan target and possible program review purposes and give the Human Services Coalition a larger role in reviewing some of those contracts even if they are funded through a County department. Solid waste programs, room tax programs and Airport are not funded with general revenues and property tax; however, unlike other dedicated revenues, the Board has discretion of what the tax rates and fee rates are and how the money is spent. 77 April 12, 1994 He stated the according software program cannot support the redesigned numbers in the budget. The year-to-date information by program will not be available. The program budgeting will be done off- line until a new accounting system has been identified and accounting software has been upgraded to accommodate the recommended changes. Mr. Meskill asked how expensive this computer accounting software would be; Mr. Lerner indicated in six figures. Mr. Proto asked and was assured that year-to-date information could be available by hand. ProEram Evaluation Mr. Lerner said by May 31, the Board will have to approve a percent cost -of -living increase that department heads need to incorporate into their 1995 budgets. By coincidence, a one percent cost of living increase is roughly equal to a one percent property tax increase. Department heads will be required to prepare a 1995 budget based on last year's fiscal plan target plus the cost -of -living increase. Any additional funds will be processed as a special request. A review process will have to be developed that will allow more input from the public, independently review both the target budgets and special requests, identifies which programs save money elsewhere in the budget, programs that protect human lives, and which programs risk serious inefficiencies if their budgets are cut back. There will be between 150 and 200 programs to review. Copies of the 1993 fiscal plan are available through the County Administrator. He said the purpose of the resolution is to affirm the material discussed in the presentation, the direction the Board is taking, and the written documents to be presented at the May 31 Special Board meeting. Resolution No. 74 (a) reads as follows: RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Plan for reorganizing the Tompkins County Budget and Capital Program dated March 15, 1994 and filed in the office of the Clerk of the Board of Representatives is hereby endorsed and adopted for use in preparation of the 1995 Budget and Capital Program, RESOLVED, further, That the Budget and Fiscal Policy Committee is charged, pursuant to said Plan, with preparing for review and approval by this Board at a special meeting on May 31, 1994 the documents named in said Plan. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) BUDGET RE -ORGANIZATION PLAN AND CHARGE TO BUDGET AND FISCAL POLICY COMMITTEE Draft #3 March 15, 1994 FISCAL POLICY Fiscal plan and policy Fiscal policy manual Glossary and basic manual, with gaps for new material 1994-95 fiscal plan Framework and basic plan, with gaps for new material Preliminary 1995 budget forecast Policy guidelines for 195 budget 78 April 12, 1994 Program -based budgets Budget format displays cost of individual programs Budget format breaks out administrative costs mandated costs personnel costs revenue sources Off-line budgeting until software is upgraded mean no YTD reports on program budgets in first 2- 3 years Concise program narrative, objectives and statistics Questionnaire for departmental program narrative 1995 budget proposal forms Budget summary forms 1994 re -formatted summary budget Mandates Results of preliminary mandates survey Criteria for mandated costs exempt from fiscal targets Review of most expensive or most problematic mandates list of programs for special review written plan for review process Capital program Breakout costs by project and program Distinguish existing debt service costs, new program costs and projects without borrowing Integrate capital program with operations budget 1994 re -formatted budget Fiscal policy review Unspent end -of -year balances Contingency fund budgeting and spending General fund balance Interdepartmental fund transfers Solid waste fees Capital program budgeting Programs with no general revenues 1994 BUDGET Department budget preparation (June) Staff prepare budgets for county sponsored programs, fully funded programs and mandated programs Target -budgets limited to 1994-94 fiscal plan targets for county sponsorship Targets derive from % increase/decrease in 1993-94 targets Set new increase/decrease percentage for targets Special requests for funding beyond target reviewed separately Identify categories for special requests, e.g. "new program", or "cost -of -living increase" Program evaluation (July -August) 79 April 12, 1994 Develop written program evaluation plan Develop schedule and necessary forms Evaluation teams recommend to BOR program committees Existing advisory boards also recommend, where appropriate Public input and BRAC involvement Flag programs that meet key specifications, e.g. "health and life safety" or "mandate cost - reduction" List "flags" for target budget and special requests 1995 budget review BOR program committees recommend budgets for their programs, distinguishing targets from special requests (Sept. -Oct.) Computerized budget database permits sorting lists of programs to specifications of board, including "flags" identified in program evaluation B&FP recommends funding level for special funds (Sept.) B&FP review of entire budget (Nov.) BOR review entire budget (Nov.) Targets may be temporarily or permanently changed for single programs or classes of programs Public hearing and budget adoption (Before December 1) Schedule for budget review Budget Re -organization Advisory Committee Members serve on B&FP task forces Opportunity to review items for May 31 BOR meeting BRAC report at May 31 BOR meeting Written reports from other task forces SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, to substitute the resolution as follows. (Substitute Resolution withdrawn at April 19, 1994 meeting) RESOLUTION NO. 74 (b) - ENDORSEMENT OF BUDGET REORGANIZATION PLAN AND CHARGE TO BUDGET AND FISCAL POLICY COMMITTEE WHEREAS, as part of creating a clearer program -based budget for County use and developing procedures to allocate fiscal resources the Budget and Fiscal Policy Committee needs agreement from the Board as a whole on the desired outcomes and on interim steps to be taken to reach those outcomes, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy, That the County Board of Representatives endorses the following steps proposed by the Budget and Fiscal Policy Committee: - complete an inventory, characterization, and classification of all services the County provides, including both those that are mandated and those done at local initiative; - for mandated services (a) complete a description of from whom and how the mandate comes, sources of revenues specific to the mandate, and whether it specifies goals and/or procedures; and (b) create draft recommendations for criteria to exempt any mandates from fiscal policy targets; 80 April 12, 1994 - design program -based budget forms including integration of capital and operating costs for each program and information as to goals and activities and staffing for each service and use those forms to reformat the 1994 adopted budget - create a glossary of terminology used in budgeting and fiscal policy; - produce a preliminary 1995 budget forecast; - draft policy guidelines for the 1995 budget (as per the County (Charter); - produce recommendations for 1995 fiscal plan targets, together with suggested criteria (if any) for exempting any mandated programs; - continue work on a draft plan for how to review programs for 1995 budget allocations, including how much to rely on the previous year's budgeted amounts and how to deal with special requests beyond fiscal targets; - review fiscal policies especially with respect to: unspent end -of -year balances contingency fund budgeting and spending general fund balance interdepartmental fund transfers County -charged fees capital program budgeting programs with no general revenues RESOLVED, further, That as many reports as possible dealing with these items be prepared for review and possible adoption at a special meeting of this Board on May 31, 1994. SEQR ACTION: EXEMPT OR TYPE II NO FURTHER ACTION NECESSARY After some discussion, it was MOVED by Mr. Meskill, seconded by Mr. Winch, to postpone the above resolutions to the next meeting. A roll call vote resulted as follows: Ayes - 14, Noes — 0, Excused — 1 (Representative Blanchard). MOTION CARRIED. It was MOVED by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to add to the agenda the following resolution: RESOLUTION NO. 75 - CREATION OF POSITIONS - PUBLIC WORKS — RECYCLING DROP-OFF CENTER OPERATOR (2) Moved by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Solid Waste and Governmental Affairs Committees, That two positions of Recycling Drop-off Center Operator (05/853), labor grade E (5), be created effective immediately at 40 hours per week per position, RESOLVED, further, That the positions will staff the County Drop Off Center at Willow Avenue in the City of Ithaca and funding is in place for 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 81 April 12, 1994 E911 PRESENTATION Chairman Stein introduced Louis Withiam, Chairman of the E911 Task Force. Mr. Withiam began the presentation by introducing the Task Force members: Nancy Schuler, County Representative; Tim Joseph, County Representative; Peter Meskill, County Representative; Harlin McEwen, City of Ithaca Police Chief; Emery Guest, Tompkins County Sheriff; Lt. William Foley, New York State Police Zone Commander; Brian Wilbur, City of Ithaca Fire Chief; David Wall, Cayuga Heights Police Chief; Lt. Harry Cooper, Cornell University Campus Security; Robert Holt, Ithaca College Campus Security Director; Richard Gray, City of Ithaca; Robert Walpole, Groton EMS; Paul Harrington, Trumansburg EMS; Douglas Cotterill, Dryden EMS; and Bruce Clary, Caroline EMS. He also introduced the former members: Robert Howard, Tompkins County Sheriff; James Mason, Past County Representative; Donald Culligan, Past County Representative; Ed Olmstead, Past City of Ithaca Fire Chief; and John Johnson, City of Ithaca Common Council. Mr. Withiam continued the presentation by describing today's situation in Tompkins County. There is one fire/EMS number in the County and nine police numbers. He said nineteen counties currently have 911 in New York State and nineteen more will have 911 by 1995. The neighboring counties: Broome, Chenango, Tioga and Schuler have 911 and Chemung, Cortland and Cayuga Counties are planning for 911. He also noted that most have Enhanced 911 (E911). He discussed the formation of the E911 Task Force and its charge to make a recommendation to the Board of Representatives. The Task Force consists of representatives of police, fire, EMS, and local government officials and has been meeting regularly for four years. Numerous alternatives have been studied while being cognizant of taxpayers' concerns. The Task Force is recommending the most cost- effective way to implement E911 without compromising effectiveness. He described the recommended E911 system configuration for primary service answering points and secondary service answering points. He said the County would have to be divided into zones. He explained the equipment and installation estimates. The total one-time equipment costs is $288,292: $205,216 for the primary answering point (Tompkins County Emergency Control) and for the secondary answering points $43,580 (Ithaca City Police Department) and $39,496 (Tompkins County Sheriffs Department). The NYNEX yearly charges total $58,326 and Motorola charges, which are recovered from the $.35 surcharge approved by the Board in January 1994, is $7,380 per year. For E911 equipment maintenance and yearly equipment charges total $65,706. The yearly personnel estimates are as follows: Tompkins County Emergency Control currently funds nine full-time and three part-time dispatchers, $74,270 is needed to fund two full-time call-takers/dispatchers; Ithaca Police Department currently employees five full-time dispatchers who would continue to be funded by the Department; and Tompkins County Sheriffs Department currently funds five full-time dispatchers, $93,975 is needed to fund three full-time dispatchers. He summarized the 1995 cost estimates with a start-up date of July 1, 1995. Surcharge income: March -December, 1994 $150,000 January -December, 1995 180,000 Sub -total $330,000 One time equipment cost ($288,292) Equipment support cost - half year (32,853) Existing equipment charged to E911 (7,000) Sub -total $328.145 Surcharge account balance $ 1,855 Additional personnel cost - half year Tompkins County Emergency Control $ 37,135 82 Tompkins County Sheriffs Depart. Sub -total Less existing equipment charged to E911 1995 total County cost April 12, 1994 46,988 $ 84,123 17,000) $ 77,123 The following is the cost summary estimates for 1996: 1995 surcharge balance 1996 surcharge income Sub -total Equipment support cost Existing equipment charged to E911 E911 Mobile Data System Sub -total equipment support charges 1996 E911 personnel cost Tompkins County Emergency Control Tompkins County Sheriff's Depart. Sub -total Less existing equipment charged to E911 1996 total County cost $ 1,855 180,000 $181,855 ($ 65,706) (14,000) (102,149) $181,855 $ 74,270 93,975 $168,245 14,000 $154,245 The following is the cost summary estimates for 1997: 1997 surcharge income 1997 equipment support cost Existing equipment charged to E911 E911 Mobile Data System Sub -total 1997 E911 personnel cost Tompkins County Emergency Control Tompkins County Sheriffs Depart. Sub -total Less existing equipment charged to E911 1997 total County cost $180,000 ($ 65,706) (14,000) (100,294) $180,000 $ 74,270 93,975 $168,245 14,000 $154,245 The following is the cost summary estimates for 1998: 1998 surcharge income 1998 equipment support cost Existing equipment charged to E911 E911 Mobile Data System Sub -total $180,000 ($ 65,706) (14,000) (100,294) $180,000 1998 E911 personnel cost 3 Tompkins County Sheriffs Depart. Dispatchers eliminated Tompkins County Emergency Control $ 74,270 Sub -total $ 74,270 Less existing equipment charged to E911 _14,000 1998 total County cost $ 60,270 83 April 12, 1994 Mr. Withiam concluded his presentation by saying the Task Force originally considered recommending five primary service answering points with additional personnel required at Tompkins County Emergency Control, Tompkins County Sheriffs Department, Ithaca Police Depart lent and Cornell University Department of Public Safety. This would have cost the County $6,038,360 total in the first four years and an unknown amount each year thereafter. The Task Force's proposal will cost the County $445,883 total in the first four years and $60,270 each year thereafter and will eventually provide better service with implementation of the Mobile Data Terminal System. Harlin McEwen, City of Ithaca Chief of Police, began his presentation by explaining how he became a supporter of the proposal. In the beginning he was concerned about the configuration of the calls and how they would be handled, but a great deal of effort was made to address his concerns. He said he is interested in the operational issues and understands the fmancial difficulties in the County. He said the Task Force feels it is their task to make a proposal that would work for the County and be cost- effective. He stated that because the surrounding counties have a 911 system or will soon be implementing it that there should be uniformity. It would be dangerous if Tompkins County is the only county without 911. The Task Force worked to put together a proposal in an effort to make it possible for the County to consider this a financially feasible project: (1) all necessary equipment, line charges, and other related costs that can be legally charged to the surcharge have been to minimize the taxpayers cost; (2) the Task Force is suggesting a July 1, 1995, start-up date in order to have enough money to pay for the initial cost and in order to not use County tax dollars; and (3) the first half-year of implementation will be minimal in cost. Brian Wilbur, City of Ithaca Fire Chief, spoke in the interest of more that 1,000 fire and EMS providers that serve the residents of Tompkins County. The City and County have enjoyed over 20 years of cooperation and consolidation in terms of communications and dispatch functions. Some of his misgivings with 911 were removed after he had the opportunity to sit on the Task Force and work with highly -qualified and motivated people. This system accurately describes the costs. Rapid access is critical and he feels E911 can help. Also, staffing is critical in fire and EMS. On behalf of the fire and EMS in Tompkins County, E911 should be implemented now. Jack Miller, Fire, Disaster, and EMS Coordinator, said for four years the Task Force has worked to refine the proposal and make it cost efficient for Tompkins County. He feels the proposal will provide a functional system of fine quality, and operate for us in Tompkins County. Over the last 22 years the County has provided a system of radio communications and tower sites in the County, provided a modernized call -taking dispatching center, purchased and implemented a CAD (Computer Aided Dispatch) system, and bought backup power supplies. All of the above-mentioned can be used with E911. He described how the proposed system would work. He filed 20 petitions and resolutions from municipalities and fire districts in support of an E911 system. Harry Cooper, Lt., Cornell University Public Safety, said he has served on the Task Force since its creation. He said he represents a community of about 25,000 to 30,000 people when school is in session. Cornell University has a phone system of 18,000 to 20,000 phones and a law enforcement agency of 50 people. We want to maintain a high level of quality to the Cornell community without putting an undo burden on the County and without jeopardizing our working relationship with the other agencies (police, County fire control, Sheriffs Department, State Police). Cornell University has endorsed 911 from the beginning. The problem was how to bring Cornell into it without being a burden to the County. The phone system at Cornell was enhanced a year ago to allow 911 dialing. He reiterated Cornell University is ready to go on line at no cost to the County. The floor was opened for questions. Ms. Mink, Representative, District No. 5, asked about the mobile data units. Mr. McEwen said the units are being installed because (1) there is a certain amount of security in the transmissions, they are no 84 April 12, 1994 longer monitored on a scanner; and (2) they increase the efficiency of data transmission. Currently the dispatchers are manually inputting the data. This will allow the transmissions to completely bypass the dispatcher. He said one way to avoid personnel costs for the first three years is to invest the initial money to purchase the units. This is a way to enhance the delivery of services and avoid some of the costs to hire additional personnel. The terminals suggested are lap top computers. Ms. Kiefer, Representative, District No. 10, asked if other counties used E911 or 911. Mr. McEwen responded that most counties use E911 and the others are switching. He said the enhancement is important because of the technology. Telephone numbers and locations are automatically dispatched and the surcharge cannot be used for a basic 911 system. Ms. Kiefer also asked about the number of towers required and the location and cost. Jack Miller said all towers are in place with the exception of one that would have to be built at a location between Trumansburg and Groton and the cost of which would be recovered by the surcharge. Mr. Lane, Representative, District No. 14, commended the Task Force for their hard work putting together this proposal. He questioned what could the County anticipate for a reduction if the proposal goes through to reduce the tariffs for the cost of primary service answering points. Mr. Withiam said he could not anticipate the reduction. Mr. Proto, Representative, District No. 7, asked about the billing procedure for the surcharge collected. Mr. Miller said he receives monthly checks. Mr. Lerner, Representative, District No. 2, asked questions about the budgeting process for equipment and personnel costs. Mr. McEwen discussed the handling of calls and how they would be funneled to the appropriate police agency. The Sheriffs Department would be the only agency to have an increase in the number of calls received. Ms. Mink, Representative, District No. 5, reported on the call-in show scheduled for 6:30 p.m. this evening. The following people will be available to answer questions: Jack Miller, Harlin McEwen, Louis Withiam, Peter Meskill and Eric Lerner. Mr. Lerner said he was concerned with creating three dispatcher positions and then a couple of years later, purchase new technology that would allow us to abolish the three positions. If the County were to purchase the mobile data terminal units now, would that eliminate the possibility of creating the three dispatcher positions. Mr. McEwen said that that was an option. Mr. Joseph, Representative, District No. 12, said he thought the Task Force has done a superb job with presenting the County with a system that is effective and cost efficient. He said that if Tompkins County was going to have an E911 system, that this is the one to have. He requested that statistics be included in the presentation that describes specific cases. He encouraged the Task Force to present that information to the Public Safety Committee. Mr. Totman, Representative, District No. 9, asked if the Task Force studied what other counties paid for start-up and operating costs. Mr. Miller said he called several counties such as: Madison County $650,000; Clinton County $3.5 million; Tioga County $400,000; Cortland County $900,000; Jefferson County $750,000. Mr. Miller stated that the reason Tompkins County's costs are lower than other counties is a majority of the equipment needed was purchased in previous years. Mr. Proto asked when the Public Safety Committee will be considering this proposal. Mrs. Schuler, Chairman of the Public Safety Committee, said the committee will discussing this in May. Mr. Stein, Chairman of the Board, said that there are budget implications involved with this. Three committees will have to take action on the proposal: Public Safety Committee, Budget and Fiscal Policy 85 April 12, 1994 Committee and Capital Program Committee. The Capital program will have to be amended if the Board makes a commitment this year. Amending the Capital Program requires a two-thirds vote. On motion, the meeting adjourned at 6:07 p.m. 86 April 19, 1994 Regular Meeting Chairman Stein called the meeting to order at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Representative Winch arrived at 6:26 p.m. Proclamations Chairman Stein presented the following proclamations: Health Care for People Week in Tompkins County April 22 - 29, 1994 to Tory Brouwer, League of Women Voters; Beth Jenkins accepted on behalf of Nancy Wilson, Health Planning Council; Michael Thomas, Health Care Action Committee of the Ithaca DSA (Democratic Socialists of America) and Paul Bonaparte Krogh of Cooperative Extension of Tompkins County on behalf of Rhoda Meador. Infant Immunization Week in Tompkins County April 19 - 23, 1994 to Sigrid Kerr, Director of Patient Services of the Tompkins County Health Department. Federation of New York Insurance Women's Week April 17 - 23, 1994 Tourism Week in Tompkins County May 1 - 7, 1994 to Thomas King of the Convention and Visitor's Bureau. Privilege of the Floor by the Public Jennifer Ishmed, Cornell University student, spoke concerning multiple chemical sensitivities. Ms. Ishmed stated she feels the Biggs building does not provide adequate ventilation to its occupants. She said that whether the Biggs employees can return to work is irrelevant because they are now disabled. She said she has spoken to many of the sick employees and members of the Board concerning worker's compensation and urged the Board to allow these workers to receive this. Privilege of the Floor by Members of the Board Mr. Joseph, Representative, District No. 12, reminded members of the Board that they should not bump their microphones during a meeting. Ms. Kiefer, Representative, District No. 10, stated that credit should be given to Kathy West, Deputy County Administrator, for her design of the new program -based budget forms. Chairman's Report Chairman Stein reminded Board members that the next Board retreat will be April 30 at 9 a.m. at the Ithaca Tompkins Transit Center. He also stated that he has not yet received a written report from the New York State Commission on Corrections concerning their response to an investigation of allegations at the Tompkins County Public Safety Building. Mr. Stein also suggested that another meeting of Board members be held to discuss actions taken at Biggs A. He said that such a meeting is useful to keep all members informed. Chairman Stein extended happy birthday wishes to David Squires, County Comptroller. 87 April 19, 1994 Committee Reports Mr. Joseph, Chairman, Human Services Committee, reported the Committee has not met since the last Board meeting. The next Committee meeting will be May 3 at noon in Board Chambers. Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, reported that he and Mr. Squires, County Comptroller, met with management of TC3 (Tompkins Cortland Community College) as well as representatives of Cortland County to discuss bonding for the College's Master Plan. He said Board members can expect to receive an update on this project very soon. Mrs. Livesay, Chair, Governmental Affairs Committee, reported that a task force created by the Committee is reviewing policies and procedures. The Committee had discussion of the Employee Council and took no action. She said the Committee also reviewed departmental budgets in the proposed new format. Mrs. Livesay stated that the policy forbidding visits to the workplace by children of workers has been waived on an urgent basis for the week's "Take your daughter to Work" observance. She reported that the Assembly has passed Medicaid takeover legislation but it has not been introduced in the Senate. Mrs. Livesay stated at the next meeting the Committee will be evaluating the Department of Social Services Commissioner and asked that comments be submitted to her or the County Administrator. Mr. Evans, Chairman, Health and Environmental Quality Committee, reported that the Committee met this morning and passed a resolution allowing a specific new study of air quality in Biggs to continue. He stated the study is to look at suggestions made by Greg Siwinski of the New York Occupational Health Clinic. Mr. Evans reported that NYNEX will be carrying an advertisement in the next phone books coming out on rabies on the inside cover. Mr. Evans said the Committee heard a report from the home health services, which has increased about 12 percent since 1990. This program assists the elderly to remain at home rather than otherwise be put in nursing homes. The Committee also reviewed departmental budgets in the proposed new format. The next Committee meeting will be May 17. Ms. Blanchard, Vice Chair, Public Works Committee, reported the Committee met April 6 and will meet again on April 20 at 8 a.m. At the April 6 meeting the Committee had a presentation on an action plan to resolve the Town of Dryden's bus shelter problem. She said this shelter will soon be installed and gives credit to Dennis Reinhardt of the Village of Lansing for donating the shelter, to James Schug, Town of Dryden Supervisor, for providing labor and materials, and to Dwight Mengel of Tompkins County for coordinating this effort. Ms. Blanchard also reported that William Mobbs, Commissioner of Public Works, gave the Committee a presentation on the impact of budget reductions on the Department. She said that the formal grand opening of the Tompkins County Airport will be held May 21 at 3 p.m. and invited all members of the community to attend this event. Mrs. Schuler, Chair, Public Safety Committee, reported the Committee met April 7 and had a tour of the Probation Department, a presentation from the Sheriff on his Department's annual report and discussed the tuberculosis policy at the Tompkins County Public Safety Building with Frank Croteau, Health and Safety Coordinator. The Committee also received an E911 update and had further discussion on helicopter protocol. Mrs. Schuler stated there will be a special meeting on April 28 to review departmental budgets in the proposed new format. The next regular Committee meeting will be May 5 in Board Chambers. Mr. Todd, Chairman, Solid Waste Committee, reported the Committee met jointly with the Public Works Committee on April 12 and conducted a review of the 30 percent drawings of the Tompkins County Recycling and Solid Waste Center on Commercial Avenue. On May 11 from noon to 2 p.m., the two committees will meet again to review 70 percent drawings of the Center. The next Committee meeting will be May 3 at 9:15 a.m. 88 April 19, 1994 Representative Winch arrived at 6:26 p.m. Ms. Mink, Chair, Planning, Economic Development and Education Committee, reported the Committee met April 7 and had discussion on the future role of the EAB (Economic Advisory Board). William Demo, Chairman of the advisory board, is trying to define the role of the EAB and taking a look at its structure. Suggestions that came out of the Economic Summit may be given to the advisory board to work on. Ms. Mink also reported on the new location of Ithacare, Inc. and stated James Hanson, Planning Commissioner, had met with John Intema, a concerned neighbor, on this. She stated that the Committee reviewed departmental budgets in the proposed new format. Reports by Staff Mr. Heyman, County Administrator, reported that a one -day conference on total quality management on local government will be held at Cornell University on May 24 and anyone interested should let Cathy Covert, Clerk, know. He also stated that he has several pieces of information on this subject in his office if anyone would like to be put on a mailing list. Mr. Theisen, County Attorney, reported that his staff attended a presentation at Ithaca College on child sexual abuse. He also reported that the Landstrom case will be tried on May 3 by Jonathan Wood, Assistant County Attorney. Mr. Theisen requests an executive session at the end of this meeting to discuss litigation. Mr. Squires, Comptroller, reported that the County audit review has just been completed by the outside firm and expects a report in six to eight weeks. Mr. Squires reported on first-quarter sales tax returns and said that at this time it looks like a ten percent growth in sales tax, but could give no further information at this time. Other Report Mrs. Livesay, Representative, District No. 11, reported that she and Chairman Stein had their first visit to a local municipality. She said that interestingly, the topic of their meeting was how they could outreach to their constituency. She said the meeting went well and looks forward to the next. Additions and Withdrawals from the Agenda Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda, the following resolutions: Amendments of the Rules of the Board of the Board of Representatives Authorizing a Public Hearing on Proposed Local Law No. 3 of 1994 - Amendment of Local Law No. 4 of 1992 - Establishing Standards of Conduct for Officers and Employees of Tompkins County On motion of the appropriate committee chairman and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Approval of Agreement Between Tompkins County and White Collar Unit of the CSEA (Civil Service Employees Association) Urging State Senators to Introduce Medicaid Takeover Bill Withdrawal of Resolutions Not Requiring Board Action 89 April 19, 1994 Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA035-94 - Approval of Contract for Tompkins County Homeownership Program Delivery and Housing Counseling Agreement with Better Housing for Tompkins County, Inc. (BHTC) CA036-94 - Authorization to Execute Extension of Snow and Ice Agreement with the State of New York CA037-94 - Public Utility Easement - Peruville Highway Facility CA038-94 - Award of Bid - Road Materials and Highway Services CA039-94 - Authorization to Accept DFY Savings Diversion Award and Contract for Expanded Youth Services - Department of Social Services CA040-94 - Budget Adjustments - Various Departments CA041-94 - Reclassification of Position - Psychiatrist to Medical Director - Mental Health CA042-94 - Reclassification of Position - Guard to Cleaner - Public Works CA043-94 - Reclassification of Positions - Automotive Mechanic and Senior Automotive Mechanic to Heavy Equipment Mechanic - Public Works It was MOVED by Mr. Lerner, seconded by Mr. Meskill, and unanimously adopted by voice vote, to LIFT FROM THE TABLE Resolution Nos. 74a and 74b (placed on the Table at the Adjourned Board Meeting of April 12). Representative Kiefer requested permission to withdraw her motion to substitute (74b), with Representative Schuler withdrawing her second. All members were in favor of this. It was MOVED by Mr. Lerner, seconded by Mr. Proto and unanimously adopted by voice vote, to substitute Resolution 74a with the resolution entitled Charging the Budget and Fiscal Policy Committee with Budget Reorganization and Fiscal Policy Review. Mr. Lerner asked that Board members be allowed to take a few moments to review the proposed substitute. Chairman Stein directed members to do so. RESOLUTION NO. 74a - CHARGING THE BUDGET AND FISCAL POLICY COMMITTEE WITH BUDGET REORGANIZATION AND FISCAL POLICY REVIEW It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to amend Section III B. (4) to include "protecting vulnerable populations" and "environmental protection". Mr. Lerner stated that the wording in Section III was deliberately left vague and stressed these are examples that can be added to or changed at any time. Ms. Kiefer suggested changing the word "programs" to "services" in Section II. Discussion followed. Mr. Meskill called the question and Mr. Todd seconding on the substitute motion as amended. A voice vote on calling the question resulted as follows: Ayes - 15, Noes - 0. MOTION CARRIED. A voice vote on the resolution as amended resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. 90 April 19, 1994 WHEREAS, the Board of Representatives has charged the Budget and Fiscal Policy Committee with thoroughly revising the County's budget process and reviewing the County's fiscal policies, and WHEREAS, the Board wishes to provide additional guidance to the Budget and Fiscal Policy Committee as it pursues these complex tasks, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee (B&FP), That the B&FP Committee is charged with the following tasks in 1994: I. Gather input on each phase of reorganizing the County budget process from the public, the Budget Reorganization Advisory Committee, community groups, County staff, contract agencies, and members of the Board of Representatives. Use that information to change the process for developing the 1995 budget, in anticipation of further substantial changes in 1996. II. Revise the County budget forms into a program -based format, including the following features: A. Programs treated as fundamental budgeting units. 1. Smaller programs grouped into larger "cluster" programs 2. Most not-for-profit agency contracts grouped into cluster programs B. Budget documents display cost of individual programs C. Budget documents break out and identify: 1. Administrative costs 2. Personnel costs 3. Uncontrollable costs, including a. Mandates b. Long-term contracts c. Debt service costs 4. Revenue sources D. Concise program narrative E. Measurable objectives & program statistics F. Revise the county capital program forms 1. Retain capital program as separate document 2. Also, include capital program data adjacent to appropriate program data in operations budget 3. Budget documents break out & identify by project and program a. Existing debt service costs b. New program costs c. Capital projects with no borrowing G. Offline budgeting until software is upgraded means no routine year-to-date reports on program budgets in first 2-3 years M. Revise the county's budget development process to incorporate the following features: A. New 1995 fiscal plan targets for appropriation of general revenues 1. 1995 targets based on 1994 targets 2. Pro -rated for programs from department targets 3. Possible cost -of -living increment added 4. Most not-for-profit contracts clustered and targeted separately from county departments 5. 1994 "budget busters" not included in new targets B. Staff prepare budgets for county programs 1. Basic program budget proposals required to stay 91 April 19, 1994 within targets. 2. Documentation for projected costs of untargeted mandates. 3. Proposals for funding beyond targets must be a "special request", requiring special forms and review process. 4. Department heads may request that certain basic budgets or special requests receive "special designation," e.g. "Life-savers," "Cost savers," "Money makers," "Efficiency boosters," "Protecting volunerable populations," or "Environmental protection," if such designations and criteria for them are approved by the Board of Representatives. N. Revise the county's budget review process to incorporate the following features: A. Meaningful public input in cooperation with the Budget Reorganization Advisory Committee and existing advisory boards B. Schedule 1. July - August - Special program reviews a. All special requests b. Most expensive and most troubling mandates c. All requests for "special designation" 2. September - October a. BoR program committees recommend budgets for their programs, including (1) Basic targeted budgets (2) special requests (3) special designations b. B&FP recommends funding level for fund balances 3. October - November a. B&FP review of entire budget (1) Review of latest projections (a) sales tax revenue (b) mandate costs (c) fund balance needs (2) Recommendation on consequences (if any) of special designations b. BoR review of entire budget c. Public hearing and budget adoption (before December 1) V. Review the county's fiscal policy system, and recommend changes where necessary, including but not limited to: A. 1993 fiscal plan B. Unspent end -of -year balances C. Contingency fund budgeting & spending D. General fund balance funding level E. Accounting for interdepartmental fund transfers F. Solid waste fees RESOLVED, further, That the B&FP Committee shall develop the following items for review and, where necessary, approval by the Board of Representatives at a special meeting to be held at 5:30 P.M. on May 31, 1994: 92 April 19, 1994 Reformatted 1994 budget 1994 budget, reformatted by programs 1994 fiscal plan targets, pro -rated for programs Results of preliminary mandates survey 1995 Budget documentation Questionnaire for program narrative for continuing programs Questionnaire for special request program narrative Budget proposal forms & backup sheets Special request proposal forms Application for special designations Budget summary forms Preliminary 1995 budget forecast Policy guidelines for 1995 budget Recommendation on 1995 cost -of -living increment for basic budgets Criteria for mandated costs exempt from fiscal targets Guidelines for programs receiving no general revenues List of categories for special designations, or a process for selecting them Criteria for all special designations Program evaluation Written program evaluation plan Recommendation of what persons or committees shall participate in a review process in July and August Necessary forms and schedules List of mandates for special review & written plan for review process Fiscal policy Draft revision of 1993 county fiscal plan Draft of a county fiscal policy manual & glossary Recommended policy on unspent end -of -year balances Progress reports from Budget Reorganization Advisory Committee All Budget & Fiscal Policy task forces SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) After the vote, Ms. Kiefer noted that there did not seem to be any provision for any new program that might be proposed as a substitute for an existing one. RESOLUTION NO. 75(A) - AWARD OF CONTRACT FOR GEOGRAPHIC INFORMATION SYSTEM NEEDS ASSESSMENT GIS CAPITAL PROGRAM MOVED by Ms. Mink, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the 1994 Capital program budget approved monies to conduct a needs assessment for County departments on how a geographic information system could benefit various County departments, and WHEREAS, a competitive technical review has been conducted, now therefore be it RESOLVED, on recommendation of the Planning Economic Development and Education Committee, That on the basis of the technical review and submitted costs the award of this contract be made to Plangraphic for a fixed price of $39,900, RESOLVED, further, That the County Administrator is hereby authorized to execute an agreement with Plangraphics to perform the various tasks proposed. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 93 April 19, 1994 RESOLUTION NO. 76 - SUPPORT FOR TRAFFIC MITIGATION FOR NYSDOT CONSTRUCTION PROJECTS MOVED by Mr. Winch, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, the New York State Department of Transportation is undertaking highway and bridge projects affecting State Highways 13, 79, 96 and 89 west and south of the City of Ithaca, and WHEREAS, the potential for causing significant traffic congestion during the period of construction is high, with deleterious effects on mobility in the Ithaca urban area, and WHEREAS, construction work will peak during summer months impeding access by County residents and visitors to City and State parks and recreational facilities, and when Ithaca will host the Empire Games in 1995, and WHEREAS, there is a clear need for a collaborative planning effort by the New York State Department of Transportation; City of Ithaca; Towns of Newfield, Enfield, Ulysses and Ithaca, Village of Trumansburg and Tompkins County to reduce the severity of traffic congestion, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the Tompkins County Board of Representatives strongly encourages the New York State Department of Transportation, the Ithaca -Tompkins County Transportation Council, municipalities, and the Ithaca Tompkins Transit operators to develop park and ride facilities, public transit service, ridesharing and other measures to reduce traffic congestion arising from these projects. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 77 - AUDIT OF FINAL PAYMENT - AIRPORT TERMINAL - RAULLI AND SONS, INC. MOVED by Mr. Winch, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Raulli and Sons, Inc. 6 (Final) HU5610.9239 $32,638 RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HU5610.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 78 - EXECUTION OF AGREEMENT FOR AQUATIC VEGETATION CONTROL PROGRAM FOR NEW YORK STATE FISCAL YEAR 1993-94 MOVED by Mr. Evans, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Board of Representatives has authorized by Res. No. CA021-94, dated March 1, 1994, and subsequent memorandum of under -standing with the Finger Lakes Association, Inc. the expenditure of monies from New York State Depai intent of Environmental Conservation (NYSDEC) Aquatic Vegetation Control Program Grant for New York State Fiscal Year 1993-94 in accordance with the program narrative reviewed and approved by NYSDEC, and 94 April 19, 1994 WHEREAS, the contract with NYSDEC provides full state funding for all parts of the program narrative, and WHEREAS, the NYSDEC has approved the program narrative content and budget, and WHEREAS, the program narrative attached to said contract identifies Cornell University as the principle contractor for work in progress and that this continuity is in the best interests of the County in order to accomplish the tasks defined in the program narrative, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the County Administrator is hereby authorized to amend and extend the current contract for one year with Cornell University adding the amount of $14,992 to perform certain tasks defined in the program narrative. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 79 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 2 OF 1994 - AMENDING LOCAL LAW NO. 7 OF 1990 — PROVIDING FOR AMENDMENT TO THE CHARTER AND CODE — ARTICLE 6 - DEPARTMENT OF COUNTY ADMINISTRATION — SECTIONS 4.07.4 - TENTATIVE COMPLETION OF ASSESSMENT ROLLS AND 4.07.6 - COMPLAINTS WITH RESPECT TO ASSESSMENTS MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, May 3, 1994 at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 2 of 1994 - Amending Local Law No. 7 of 1990 - Providing for Amendment to the Charter and Code - Article 6 - Department of County Administration - Sections 4.07.4 - Tentative Completion of Assessment Rolls and 4.07.6 - Complaints with Respect to Assessments. At such time and place all persons interested in the subject matter will be heard concerning the same. RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 80 - ABOLISH POSITION - TRANSPORTATION PLANNER — PUBLIC WORKS MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Public Works and Governmental Affairs Committees, That the position of Transportation Planner (13/657), labor grade M (13), competitive class, be abolished effective April 30, 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 81 - ADOPTION OF REVISIONS - ADMINISTRATIVE MANUAL POLICIES 95 April 19, 1994 MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs and Public Safety Committees, That the following Administrative Manual policies be and are hereby revised: 01-22 Tuberculosis Control Policy 06-07 Bidding SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 82 - RESOLUTION URGING AMENDMENT OF THE CIVIL SERVICE LAW IN RELATION TO APPOINTMENT OR PROMOTIONS MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, the New York State Constitution requires appointments and promotions in the Civil Service of the State of New York and all political subdivisions thereof be made according to merit and fitness by competitive examination as much as practicable, and WHEREAS, under current Civil Service Law, appointment to a position in the competitive class off an eligible list is restricted to selecting one of the three persons ("Rule of Three") standing highest on an eligible list who is willing to accept such appointment, and WHEREAS, no selection method is mandated from an eligible list comprised of less than three persons, and WHEREAS, legislation (S.6563/A.9675) recently introduced amending the Civil Service Law to increase selection from one of three persons to one of ten persons standing highest on the eligible list will provide a greater pool of qualified applicants, thereby enhancing the selection process, and WHEREAS, selection from the top ten on the eligible list emphasizes the mandatory probation period which more accurately measures the ability of an individual to perform job duties and responsibilities, placing a greater emphasis on the individual's job performance rather than on exam score, and WHEREAS, this resolution will in no way effect an appointment from an existing promotional list, which will remain with the current "Rule of Three", now therefore be it RESOLVED, on recommendation of the Personnel Subcommittee and Governmental Affairs Committee, That the County of Tompkins goes on record urging the State Legislature to approve S.6563/A.9675, and RESOLVED, further, That the County of Tompkins goes on record urging the State Legislature to further amend Civil Service Law to state that appointment from an eligible list to a position in the competitive class may also be made in those instances where an eligible list contains fewer than ten persons but at least three, and RESOLVED, further, That copies of this resolution be submitted to Governor Mario M. Cuomo, the New York State Department of Civil Service, Senate Majority Leader Marino, Senator Seward, Senator Kuhl, Speaker of the Assembly Silver, Assemblyman Luster, Intention Committee Chair, Governmental Employees Committee Chair, as well as all others deemed necessary and proper. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 83 - APPROVAL OF AGREEMENT BETWEEN TOMPKINS COUNTY AND WHITE COLLAR UNIT OF THE CSEA (CIVIL SERVICE EMPLOYEES ASSOCIATION) 96 April 19, 1994 MOVED by Mrs. Livesay, seconded by Mr. Evans. Mr. Heyman, County Administrator, stated that this is a four-year agreement with a three percent raise for white collar workers on January 1, 1994, 1995, and 1996, with negotiations to open in the Fall of 1996 for 1997. The remainder of the contract is effective through December 31, 1997, and includes the employees share of health insurance being reduced from 23 to 15 percent and employees will be entitled to receive the equivalent of New York State Disability Insurance after the first week of illness. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. RESOLVED, That the 1994-1997 agreement between Tompkins County and the White Collar unit of CSEA is hereby ratified. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 84 - URGING STATE SENATORS TO INTRODUCE MEDICAID TAKEOVER BILL MOVED by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, counties in this state, in order to meet mandated costs of state and federal programs have cut local services, depleted operating reserves and nonetheless been forced to raise property taxes at a rate greater than the rate of inflation, and WHEREAS, the counties have set the state takeover of Medicaid as the number one priority for providing tax relief, and WHEREAS, the Assembly has passed a Medicaid takeover bill with a large bipartisan majority, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Tompkins County Board of Representatives urgently requests State Senators James Seward and John R. Kuhl to introduce a Medicaid takeover bill in the New York State Senate and, if not identical to Assembly Bill 10294A, to negotiate the differences with the Assembly to develop legislation that will pass both Senate and Assembly and be acceptable to the governor for his signature, RESOLVED, further, That Medicaid takeover legislation should meet the following criteria: 1. Provide relief for the 1994-95 state budget year, preferably holding all counties harmless from increases in Medicaid costs in this year. 2. Provide for permanent relief to property taxpayers for this program. RESOLVED, further, That cost containment measures be implemented at the State level and be developed and discussed independently from "takeover" legislation, RESOLVED, further, That copies of this resolution be sent to Governor Cuomo, Senate Majority Leader Marino, Senators Seward and Kuhl, Speaker of the Assembly Silver, and Assemblyman Luster, RESOVLED, further, That copies of this resolution be sent to all county boards in the 50th and 52nd Senatorial Districts, and be distributed to the news media. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Unfinished Business On motion and duly seconded, and unanimously adopted by voice vote, Resolution No. 48 was postponed to the next meeting. Appointments to Advisory Boards 97 April 19, 1994 On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following appointments were made to the following various advisory boards: Environmental Management Council Term expires December 31, 1995 Jeffrey McDonald - Village of Trumansburg representative Tompkins Community Hospital Board of Directors Term expires April 30, 1997 Mary Pat Dolan Landfill Neighborhood Advisory Committee Term expires December 31, 1996 Susan E. Cook Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility Term expires December 31, 1994 Sara Shenk - City of Ithaca representative Term expires December 31, 1996 Andrew M. Foster - Elected Official, City of Ithaca Tompkins County Planning Board Term expires December 31, 1996 Steven Ehrhardt - City of Ithaca representative Tompkins County Youth Board Term expires December 31, 1996 Rosemary Collins - Village of Freeville representative Recess Chairman Stein declared recess from 7:39 p.m. to 7:49 p.m. Executive Session It was MOVED by Ms. Blanchard, seconded by Mr. Evans, and unanimously adopted by voice vote, to enter into executive session at 7:49 p.m. to discuss litigation. The meeting returned to open session at 8:40 p.m. No reportable action was taken. Adjournment On motion the meeting adjourned at 8:40 p.m. 98 May 3, 1994 Regular Meeting Public Hearing Chairman Stein called the public hearing to order at 5:30 p.m. concerning Local Law No. 2 of 1994 - Amending Local Law No. 7 of 1990 - Providing for Amendments to the Charter and Code - Article 4 - Department of County Administration - Sections 4.07.4 - Tentative Completion of Assessment Rolls and 4.07.6 - Complaints With Respect to Assessments. Chairman Stein asked if anyone wished to speak. No one wished to speak, and the public hearing was closed at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Approval of Minutes It was MOVED by Ms. Mink, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to approve the minutes of April 5, 12, and 19, 1994, as corrected. Proclamations Chairman Stein presented the following proclamations: May, 1994, as Older Americans Month to Irene Stein, Director of the County Office for the Aging May 8-14, 1994, as Hospital Week in Tompkins County to Natalie George of Tompkins Community Hospital who accepted on behalf of Bonnie Howell, Hospital Administrator; the Hospital Board of Directors; and Hospital staff May 6-12, 1994 as Nurse Recognition Week in Tompkins County to Alice Cole, Director of the Tompkins County Health Department May 12, 1994 as Peer Power Recognition Day to Michelle Hochstetter of the Alcoholism Council, who accepted on behalf of the Council and BOCES May 2-8, 1994 as Public Employee Recognition Week to Beverly Livesay, Chair of the Governmental Affairs Committee Privilege of the Floor by the Public Chairman Stein asked if any member of the public wished to address the Board at this time. No one wished to speak at this time. Presentation on Biggs A Chairman Stein asked James Kazda, Senior Civil Engineer, to give a brief report about past and pending improvements at Biggs A. Mr. Kazda, Senior Civil Engineer, reported that staff has been working towards resolving the recommendations that were presented in the July, 1993, report by Greg Siwinski of the New York Occupational Health Clinic. Mr. Kazda stated the County has addressed each item in the report in the following manner: 99 May 3, 1994 1. Bullpen area - the recommendation was to remove internal insulation in the HVAC unit, to install new medium -efficiency air filters, and to set the fresh air intake at a minimum opening to allow for at least 360 CFM (Cubic Feet per Minute) for the number of employees in that space. The County, in response to this recommendation, removed interior insulation, cleaned and adjusted the unit to allow 450 CFM of fresh outside air into the space. The return air duct that was attached to the unit during the July inspection was removed to ensure the entire 450 CFM was fresh outside air. 2. Carbonless paper - the recommendation was to relocate the carbonless paper to unoccupied areas of the building, and to minimize the number and amount of on-site storage for carbonless paper. The carbonless paper was moved to an unoccupied office, and the employees in the area are only keeping what is necessary to perform their job duties. 3. The interview room - the recommendation was to clean the air-conditioning coils and drip pans, and to introduce outside air to meet the minimum standards required for the number of employees in that area. The units were cleaned and adjusted. There has not yet been a method to introduce fresh air into the interior of the interview rooms within that space. That introduction of fresh air is being analyzed as part of the County's entire review of the building. 4. Steam supply - the recommendation was to eliminate all leaks and releases into the indoor environment based on the presence of DEAE (a chemical which is used as an anti -scaling agent) in the steam supply. The County investigated and has not identified any active leaks within the interior of the building. The preventative maintenance schedule was stepped-up for the steam system including the replacement of valves, and maintenance on steam traps, in order to reduce the possibility of a steam leak during the 1993- 1994 heating season. To his knowledge, they have been successful in eliminating the leaks within the building for that heating season. A steam management plan was also developed and transmitted to all employees on how they are to respond, should there be a leak within their office. 5. Copying equipment - the recommendation was to relocate copiers next to windows and possibly install local exhaust ventilation on individual machines. To date, two have been vented and other copiers have been relocated into offices that have windows. Late last fall two copiers were identified that had a wet process for copying, and this provided some volatile organics as a result of the process. Those copiers were immediately removed from service and replaced. Each machine within the complex which has the dry process for copying, has an ozone filter which is maintained. 6. Indoor remodeling and carpeting - the recommendation was to cease all renovation activities pending development and implementation of an acceptable renovation policy. In July, 1993, all renovations within the Biggs complex were curtailed and there is no intention to perform any renovations until a renovation policy is in place. As part of the interim actions to provide a more comfortable working environment within the Biggs complex, interim measures mainly focus around our inability to control heat within the building. Additional ventilation and insulation in areas will be included in recommendations from staff. Mr. Kazda concluded his report by stating the current plan is to provide a recommendation to the Board at either the May 17, or June 7 meeting. 100 May 3, 1994 Privilege of the floor by Board Members Mr. Lane, District No. 14 Representative, stated that he presented a resolution to the Solid Waste Committee at their meeting today concerning the removal of the proposed observation platform from the plans of the Tompkins County Recycling and Solid Waste Facility. He said the resolution was not approved by the Committee; therefore, he will have it placed on the May 17, 1994, Board agenda as being brought forth by an individual representative. Ms. Mink, District No. 5, commented on the election in South Africa. She stated she feels this Board played a part in the election, as the Board passed a resolution concerning banks operating in South Africa. She believes that that resolution, along with other resolutions adopted by different municipalities and governments all around the County, added up and had a cumulative affect. She feels this put pressure on South Africa which has brought about the changes we are seeing today. Ms. Mink also updated the Board on the status of the Employee Council. She stated that Scott Heyman, County Administrator; and Beverly Livesay, Chair of the Governmental Affairs Committee; and herself have met with representatives of the Council and CSEA (Civil Service Employees Association). At this point they are encouraging and expecting representatives of both groups to work with each other to come to a mutual decision that will meet the satisfaction of everyone. Ms. Blanchard, District No. 1 Representative, called attention to a report filed with the Clerk entitled Inventory of Human Services for Tompkins County for 1994 which was prepared by the Human Services Coalition. She said this report gives an opportunity to understand the interrelationship of human services. Mr. Meskill, District No. 15 Representative, stated on April 30, 1994, he rode with the Sheriffs Department's road patrol and observed some of their daily duties. He encourages other members of the Board to do the same. Ms. Kiefer, District No. 10 Representative, announced that Tompkins County will celebrate Water Week during May 1-7, 1994. She stated that on May 2, 4 and 6 at noon there will be public tours of the Bolton Water Treatment Plant. On this tour the public will learn how Cayuga Lake water is processed into drinking water. Chairman's Report Chairman Stein updated the Board on the status of the report being prepared by the Commission of Corrections concerning recent allegations made by inmates of the Tompkins County Public Safety Building. He stated that he spoke with that office today and was told again that the report is complete and being reviewed by the Commissioner. Mr. Stein said upon his receipt of the report, he will distribute copies to Board members and then the public. Mr. Stein also reported on a meeting he and Representative Totman attended at Tompkins Cortland Community College this morning. He said representatives of Cortland County were also in attendance. Mr. Stein stated that legislators heard from staff and students about concerns, problems, and also positive things at the College. Mr. Stein stated that Tompkins Cortland Community College is a good community college with good students, good staff, and a good president. Committee Reports Mr. Evans, Chairman, Health and Environmental Quality Committee, reported the Committee met briefly on April 26. The Committee will be reviewing the current rabies policy at their next meeting on May 17 at 9:15 a.m. 101 May 3, 1994 Mrs. Schuler, Chair, Public Safety Committee, reported the Committee met last Thursday and reviewed reformatted departmental budgets. She stated she received a letter from John Marciano of the Human Rights Commission, which states he is anxiously awaiting the State's report on the Tompkins County Public Safety Building. Mrs. Schuler stated the Committee will be discussing E911 at their next meeting on May 5 at noon. Mr. Todd, Chairman, Solid Waste Committee, said the Committee met this morning. He reported the resolution to delete the observation platform from the plans for the Recycling and Solid Waste Center was not approved by the Committee and that he would be requesting permission to withdraw it. Mr. Todd stated that there will be a joint meeting of the Solid Waste and Public Works Committees on May 11 at noon to review the 70 percent drawings of the Tompkins County Recycling and Solid Waste Center. He said the next Committee meeting will be May 7 at 9:15 a.m. Mr. Todd requested an executive session to discuss litigation. Ms. Mink, Chair, Planning, Economic Development and Education Committee, reported the Committee will meet on May 5 at 8:30 a.m. The Committee will be discussing the various advisory boards and their roles. There will also be discussion about plans to translate recommendations, which came out of the economic conference, into plans. Ms. Mink, Public Information Committee, asked that suggestions or ideas for the newsletter be submitted to the Public Information Committee within the next two weeks. Mr. Winch, Chairman, Public Works Committee, reported the Committee met on April 20. He stated he has received a lot of questions concerning the future use of the old Airport terminal. He said he will give a report on this subject at the next Board meeting. Mr. Winch stated that his Committee will be dealing with the subject of Courthouse parking and asked for more comments from Board members. He also reported that the Public Works Committee will be discussing the possible move of Board Chambers to the Old Courthouse at their meeting on May 4 at 8 a.m. Mr. Joseph, Chairman, Human Services Committee, announced that Debbie Levin and Ilma Levine, volunteers who are among the founders of the Sciencenter, are the recipients of this month's Service to Youth Award. Mr. Joseph stated that in past years, the City Youth Bureau has had problems with what children from what towns are able to take part in their programs, and how their participation is paid for. They are intending to eliminate a lot of that confusion and go to a single fee structure beginning next year. A special meeting of the Committee will be held on May 17 at noon in the Old Jail Conference Room, where Nancy Zahler, Director of the Tompkins County Youth Bureau, will make a presentation to explain this in more detail. All members of the Board are invited and encouraged to attend. Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, reported that a special Board of Representatives meeting will be held on May 31 at 5:30 p.m. to finalize first -phase work of the budget reorganization. Each Board member is encouraged to attend Committee meetings to be held May 10 and 17 for further discussion on the budget process. The Committee will also be discussing the carrying over of end -of -year funds. Mrs. Livesay, Chair, Governmental Affairs Committee, reported that the subcommittees met today and said there will be a special meeting of the Committee to review computer specifications. There was discussion at the Intergovernmental Affairs Subcommittee on working more closely with municipalities on sharing the delivery of various services. She stated that Representative Todd will be pursuing the Cayuga Lake water level issue with other municipalities, including municipalities outside of Tompkins County. The next Governmental Affairs Committee meeting will be May 10 at 9 a.m. Reports from Staff 102 May 3, 1994 Kathy West, Deputy County Administrator, reported that the County Administrator is on vacation until May 17. She stated that any Board member interested in attending the Total Quality Management Workshop to be held at Cornell University on May 24, 1994, should get information to the Clerk of the Board by the end of the week. She reported that a settlement was received in the Munson bankruptcy case. Mr. Theisen, County Attorney, had no report. Mr. Squires, Comptroller, reported that he filed the annual financial report of the County with the Clerk of the Board. He stated that the first quarter sales tax receipts are on target with the 1994 budget with. He also reported that bond anticipation note renewals will be issued at the end of May for the Airport. Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the resolution entitled Resolution Directing Public Works Committee and Staff to Delete Observation Platform from Plans for Recycling and Solid Waste Center and to Substitute a Closed Circuit Television Camera System as a Lower Cost Alternative. Addition of Resolution(s) to the Agenda It was MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote, to add to the agenda the resolution entitled Resolution of Memoriam - George W. Guest. Withdrawal of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw the following resolutions from the agenda, with final committee action being affirmed: CA044-94 - Amendment of Resolution No. 239 of 1991 and Resolution No. 248 of 1993 — Highway Permit Fees Ms. Kiefer said she feels this amendment of highway permit fees is important because it, for the first time, imposes a fee on vehicles exceeding weight limitations, which travel on County roads. CA045-94 - Authorization to Execute Contract - Terry Hoppenrath, Physical Therapist CA046-94 - Authorization to Execute Agreement for a HVAC Feasibility Study at Biggs A CA047-94 - Budget Adjustments and Appropriations - Various Depaitments RESOLUTION NO. 85 - FINANCING - TOMPKINS CORTLAND COMMUNITY COLLEGE CAMPUS MASTER PLAN MOVED by Mr. Lerner, seconded by Ms. Mink, and unanimously adopted by voice vote. Mr. Squires commented that Tompkins County will be the lead agency in financing the project. WHEREAS, both Tompkins County and Cortland County by way of resolution approved the campus Master Plan for Tompkins Cortland Community College in July 1993, and WHEREAS, said Master Plan provides for necessary repairs, renovations and expansions of Tompkins Cortland Community College facilities and further provides for site improvements and repairs, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the County Comptroller be empowered to proceed with the process for financing the campus Master Plan at a total amount of $8,689,572 including costs of borrowing with a total sponsor share of $4,144,786 of which 103 May 3, 1994 Tompkins County will be responsible for 64 percent and Cortland County will be responsible for 36 percent (based on the ten year average of student enrollment ratios), the State will be responsible for its share of $4,344,786 and the College will obtain through grants or private donations $200,000, RESOLVED, further, That Tompkins County will serve as the lead agency for bonding purposes and that the Cortland County Planning Department will assist with the necessary environmental impact statements necessary for bonding subject to review by Tompkins County, RESOLVED, further, That to assist in repayment of the bonded debt for the project, Tompkins Cortland Community College will provide 50 percent of the charge -back fund each year, of approximately $600,000 over a ten year period; from the cafeteria reserve fund, up to $124,000; and grant funds, if awarded, for the child care facility modifications. These funds will be credited to offset the sponsors' repayment of debt and applied 64 percent to Tompkins County and 36 percent to Cortland County, RESOLVED, further, That Tompkins Cortland Community College will serve as custodian of the fund for the campus Master Plan and assumes responsibility for payments and cash flow necessary to complete the projects, RESOLVED, further, That the payment of vouchers related to this project will be the responsibility of Tompkins Cortland Community College subject to review by an Oversight Committee made up of not more than two representatives from each county and not more than two representatives of the College, RESOLVED, further, That any change order that exceeds five percent of the contract award will be submitted to the Administrative Affairs Committee of the Board of Trustees and the Oversight Committee of the sponsoring counties for approval with a report of approved change orders being sent to the counties on a quarterly basis, RESOLVED, further, That Tompkins Cortland Community College is authorized to expend funds on any projects contained within Phase I of the modified campus Master Plan in the amount of $8,689,572 without further review by the counties except that the College shall make an annual report to the counties regarding progress on completion of the Master Plan and activities anticipated for the upcoming year. Should funds be available after the completion of projects in Phase I of the Master Plan, the College, may, upon approval of both counties, proceed with projects in Phase II of the Master Plan, RESOLVED, further, That this resolution shall become effective upon adoption of a concurrent resolution by the Cortland County Board of Supervisors. SEQR ACTION: TYPE I (ENVIRONMENTAL IMPACT STATEMENT CONCERNING MASTER PLAN IS BEING PREPARED BY CORTLAND COUNTY'S PLANNING DEPARTMENT AND WILL BE REVIEWED BY THIS BOARD PRIOR TO ANY CONSTRUCTION) RESOLUTION NO. 86 - AUTHORIZATION TO AWARD A CONSULTANT CONTRACT - ADVISORY BOARD ON TOURISM MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Advisory Board on Tourism Development has been working towards a Tourism Marketing Plan for Tompkins County for eighteen months, and WHEREAS, the Advisory Board on Tourism Development accepted a consultant report for a Strategic Tourism Plan on March 28, 1994, and WHEREAS, the Advisory Board on Tourism Development has retained a tourism consultant for $2,000 to hold a day long seminar to assist the Advisory Board in adopting specific marketing strategies for implementation, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That the County Administrator or his designee is authorized to sign a contract for the March 104 May 3, 1994 28, 1994 consultant services of Gary Esolen of Media Revolution, Incorporated with a cost not to exceed $2,000. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 87 - AUDIT OF FINAL PAYMENT - SOLID WASTE OFFICE/ENTRY - JAMES L. LEWIS, INC. MOVED by Mr. Winch, seconded by Mr. Lane. A short roll call resulted as follows: Ayes - 14, Noes - 1 (Representative Proto). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount James L. Lewis, Inc. 9 (Final) HH8167.9239 $1,342.41 RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HH8167.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 88 - AUTHORIZATION TO PROVIDE LEGAL DEFENSE FOR CONSULTANT JUDY CRAWFORD IN PENDING FEDERAL LAWSUIT MOVED by Mr. Evans, seconded by Ms. Mink. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Meskill and Winch). RESOLUTION ADOPTED. WHEREAS, a lawsuit was commenced in February of 1994 in the United States District Court of the Northern District of New York by Sharon Prezioso and others, and WHEREAS, said lawsuit is still pending and indicates as defendants the County of Tompkins and numerous individuals, including all fifteen current members of the County Board of Representatives, some former County Board members, other County employees, and Judy Crawford, who is not a County employee but has been engaged as a consultant to the County regarding the environmental condition at the Biggs A building, and WHEREAS, said Judy Crawford has requested that the County provide her with legal representation in said lawsuit, and WHEREAS, all other individuals named as defendants are being provided with legal representation by the County by virtue of their being County employees pursuant to Local Law No. 1 of 1986, and WHEREAS, Judy Crawford has provided invaluable services to the County, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That Judy Crawford be included in the legal defense of said federal lawsuit as provided by the County at its expense, under the same conditions as provided in said Local Law; however, no indemnification shall be provided for the potential liability of Judy Crawford without further consideration of this Board. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 89 - RECLASSIFICATION OF POSITIONS - TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. 105 May 3, 1994 RESOLVED, on recommendation of the Governmental Affairs Committee, That two positions of Account Clerk, labor grade A (TC3 labor grade), competitive class be reclassified to Senior Clerk, labor grade E (TC3 labor grade), competitive class effective April 6, 1994. RESOLVED, further, That one position of Account Clerk, labor grade A (TC3 labor grade), competitive class be reclassified to Senior Account Clerk, labor grade F (TC3 labor grade), competitive class effective April 6, 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 90 - ADOPTION OF LOCAL LAW NO. 2 OF 1994 - AMENDING LOCAL LAW NO. 7 OF 1990 - PROVIDING FOR AMENDMENT TO THE CHARTER AND CODE - ARTICLE 4 - DEPARTMENT OF COUNTY ADMINISTRATION - SECTIONS 4.07.4 - TENTATIVE COMPLETION OF ASSESSMENT ROLLS AND 4.07.6 - COMPLAINTS WITH RESPECT TO ASSESSMENTS MOVED by Mrs. Livesay, seconded by Mr. Todd, and unanimously adopted by voice vote. WHEREAS, a public hearing has been held before the Board of Representatives on May 3, 1994 to hear all persons interested in proposed Local Law No. 2 of 1994, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That said proposed Local Law No. 2 of 1994 Amending of Local Law No. 7 of 1990 - Providing for Amendment to the Charter and Code - Article 4 - Department of County Administration - Sections 4.07.4 - Tentative Completion of Assessment Rolls and 4.07.6 - Complaints with Respect to Assessments, be and hereby is adopted, RESOLVED, further, That the Clerk of the Board publish in the official newspaper of Tompkins County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk and three (3) certified copies in the office of the Secretary of State. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 91 - ADVISING NEW YORK STATE SPENDING PRIORITIES FOR PROJECTED $1.5 BILLION DOLLAR SURPLUS MOVED by Mrs. Livesay, seconded by Ms. Kiefer. Mr. Lerner stated he feels uncomfortable in making a decision on this resolution because he has not had a chance to review it prior to this meeting, as it was not distributed with the agenda. Mr. Evans stated that he feels the State should first repay the funds they have raided from counties before they look at spending elsewhere. Mr. Lane stated that he feels it is important that the State know the areas where counties have suffered due to cutbacks in State funds. There was discussion concerning the priorities listed in the resolution, with some members of the Board not agreeing that these would be their top priorities. Ms. Mink stated this is another example this Board has had which shows how difficult it is to establish and agree on priorities, but feels this resolution reflects some sound legislative priorities which most people would agree on from a county perspective. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Lerner). RESOLUTION ADOPTED. WHEREAS, the Comptroller of the State of New York has projected a surplus of $1.5 billion above previous income projections, and WHEREAS, there are being proposed many ways to spend this money, further delaying the adoption of a budget by New York State, now therefore be it 106 May 3, 1994 RESOLVED, on recommendation of the Governmental Affairs Committee, That the Tompkins County Board of Representatives urges the Senate, Assembly and Governor to develop sensible priorities for the use of these surplus funds such as: 1. Adopt and speed up the takeover of Medicaid costs 2. Repay the Worker's Compensation Insurance Fund 3. Repay the county share of the State retirement fund RESOLVED, further, That this surplus not be used to reduce the top income tax rate or to be scattered to various special interest groups, RESOLVED, further, That any remaining surplus be used for property tax relief such as revenue sharing, RESOLVED, further, That this resolution be sent to Governor Mario Cuomo, Senator Seward, Senator Kuhl, Assemblyman Luster, the New York State Association of Counties, and the County Legislatures and Supervisors of New York State. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 92 - NEW YORK STATE ENERGY PLAN ADVISEMENT MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, energy conservation measures have been shown to be a good way to save money and energy resources, helping reduce New York State's dependence on imported oil and freeing up energy sources for other uses (e.g., "negawatts"), and WHEREAS, this State Energy Master Plan will guide New York State's energy-related decisions for the next four years, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Tompkins County Board of Representatives urges that continued emphasis on energy efficiency and energy conservation be the top priority in all modes of energy use in this State, RESOLVED, further, That actions that create incentives for greater energy use are to be avoided (e.g., an inverted rate structure for electricity, where large users pay less per unit of energy, creates economic hardships for small users; the economic -development benefits intended by an inverted rate structure would be better met by targeting support for job creation -- similar to New York Power Authority's Power for Jobs Program). SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 93 - RESOLUTION IN MEMORIAM - GEORGE W. GUEST MOVED by Mrs. Schuler and unanimously seconded, and adopted voice vote. WHEREAS, an unfortunate accident on April 25, 1994 caused the untimely death of a former longtime County employee, George W. Guest, and WHEREAS, following his service to the United States Navy during World War II, George W. Guest began his thirty years of employment on September 1, 1948 with the Tompkins County Health Department as a Public Health Sanitarian, and WHEREAS, in addition to his duties as Public Health Sanitarian, Mr. Guest held the positions of Acting Environmental Health Director and Senior Public Health Engineer, and WHEREAS, Mr. Guest is remembered by his co-workers as a good employee, who had a good sense of humor and was easy to work with, and WHEREAS, Mr. Guest is remembered by his family as a devoted husband, father, grandfather, and great grandfather, was an avid fisherman and one who took great pride in his collection and restoration of old clocks, now therefore be it 107 May 3, 1994 RESOLVED, unanimously by this Board, That the members express their sympathy and sincere condolences to his wife Arlene, Sheriff Guest and the entire family of George W. Guest, RESOLVED, further, That the Clerk of the Board forward a certified copy of this resolution to the family of George W. Guest. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Unfinished Business It was MOVED by Ms. Kiefer, seconded by Ms. Mink, and unanimously adopted by voice vote, to indefinitely POSTPONE Resolution No. 48 entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Recess Chairman Stein declared recess from 6:55 - 7:05 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Todd, and unanimously adopted by voice vote, to enter into executive session at 7:05 p.m. to discuss pending litigation. Motion Made in Executive Session It was MOVED by Mr. Todd, seconded by Mr. Meskill, and unanimously adopted by voice vote, to authorize the Assistant County Attorney to settle litigation with Landstrom Gravel Company, Inc. and Landfill, Inc., and to authorize the Chairman of the Board to sign settlement agreement. The meeting returned to open session at 7:21 p.m. Adjournment On motion the meeting adjourned at 7:21 p.m. 108 May 17, 1994 Regular Meeting Chairman Stein called the meeting to order at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Approval of Minutes It was MOVED by Mr. Winch, seconded by Mr. Evans, and unanimously adopted by voice vote, to approve the minutes of May 3, 1994, as submitted. Proclamations Chairman Stein presented the following proclamations: May 15-21, 1994, as Emergency Medical Services Week in Tompkins County, to Gary Leonhardt, Cayuga Heights Fire Chief May 15-22, 1994, as Ithaca -Tompkins Trails Week in Tompkins County Privilege of the Floor by the Public Chairman Stein announced that this meeting will follow a new format. There is a sign-up sheet available for members of the public who would like to address the Board. He stated that speakers will address the Board by order of subject, and for a time -frame not to exceed three minutes. Eve Firra, Former member of the School Board Nominating Committee, spoke in opposition to the proposed Tompkins County Recycling and Solid Waste Center. She said that she believes there should be a wide use of taxpayer funds, and any County facility should be used in a way that would be of a minimum cost to the taxpayers. Ms. Firra also stated that she feels the observation deck is a potential hazard. Pat Driscoll, 214 Texas Lane, spoke in favor of Representative Lane's proposed resolution on the agenda entitled Resolution Directing Public Works Committee and Staff to Delete Observation Platform from Plans for Recycling and Solid Waste Center and to Substitute a Closed Circuit TV Camera System as a Lower Cost Alternative. Ms. Driscoll urged the termination of plans to build the Recycling and Solid Waste Center on Commercial Avenue in light of the recent decision by the Supreme Court overturning flow control. She recommended a partnership with the haulers, suggesting the County let them build the transfer station. Rocco Lucente, City of Ithaca businessman, stated that when he has made a business mistake, he pays for it. He feels that the proposed Recycling and Solid Waste Center will be a costly mistake, and that the County should abandon its plans to build it. Mark Finkelstein, 210 Lake Street, stated that in light of the Supreme Court's decision, the time has come to abandon plans to build the Recycling and Solid Waste Center. He said the case tried by the Supreme Court was very similar to Tompkins County's. He said the only option for Tompkins County is to lower its tipping fee, and by doing this the County will suffer a great loss of revenue. Mr. Finkelstein asked that the Board carefully review its position before proceeding with the Recycling and Solid Waste Facility. He heard the Board is on an "ego trip". 109 May 17, 1994 Ernie Bury, Valley Road, stated he has always opposed the proposed Recycling and Solid Waste Center. He said he believes any services needed by Tompkins County are available in nearby counties. Henry Vaughan, Chairman, Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility, spoke in opposition of the resolution on the agenda entitled Resolution Directing Public Works Committee and Staff to Delete Observation Platform from Plans for Recycling and Solid Waste Center, and to Substitute a Closed Circuit TV Camera System as a Lower Cost Alternative. Mr. Vaughan reminded the Board of the Committee's long-standing opposition to the proposed Facility. He believes the siting of this Facility will have a negative impact on the residents and business owners in the vicinity. The Committee has continued to ask that in order to protect the community, the Facility be subjected to a considerable amount of public scrutiny. He believes a closed- circuit television will not provide as great an observance of the Facility, as the observation deck would. Yvonne Bartlett, Department of Social Services employee, stated that her physician has signed her back into work effective April 1, 1994. However, in her release to return to work, her doctor states that he allows her to return to work in the recently renovated Room 108. She said her return to work has been hampered because Commissioner Dolan has contended that Room 108 has not been recently remodeled. Mrs. Bartlett asked that the Board allow her to return to work and to find out about the New York State Disability Plan now being provided to white collar worker's and whether she is qualified for this. Mrs. Bartlett also asked that the County consider adopting a policy to prohibit employees from wearing perfume in County offices. Barbara Mahoney, Department of Social Services employee, stated she is a single parent with no income. She said she also needs to find out about the New York State Disability Plan. Ms. Mahoney submitted petitions asking the Board to stop controverting the worker's compensation claims for the sick employees of Biggs A. Special Orders of the Day Chairman Stein stated that an hour of this meeting has been assigned to review the decision made by the Supreme Court on May 16, 1994, concerning flow control. Mr. Stein introduced Representative Todd, Chairman of the Solid Waste Committee, who led the following presentation and discussion. Representative Todd stated the decision made yesterday by the Supreme Court has presented Tompkins County with a real challenge. The following documents were distributed to Board members and the public: - press release in response to the decision - two resolutions to be added to the agenda for Board consideration - decision by the Supreme Court Mr. Todd emphasized that this decision was made less than 48 hours ago, and that the County is still in the process of responding to it. He stated that he will be asking the Assistant County Attorney to give a description of the legal ramifications of the decision as he sees them at this time. He also said the Solid Waste Manager will describe how the decision impacts the Solid Waste Division. He stated the purpose for this discussion is for Board members to comment on policies and decisions that the Board will have to make in the near future. Mr. Wood, Assistant County Attorney, stated there has been confusion over the relationship between the Supreme Court's decision and the County's decision to move forward with the Recycling and Solid Waste Center. He said the majority opinion held that a local flow control law that required waste to go to a transfer station, discriminated against interstate commerce, and therefore, is unenforceable. The Supreme Court decision makes it unwise for Tompkins County to try to continue enforcement of its flow control law. He stated that Tompkins County has used its flow control law as a method of raising revenue. In order to remain competitive, the current tipping fee of $105 will need to be lowered. Mr. 110 May 17, 1994 Wood stated that Tompkins County is in a different position than other counties and local governments, as the fee has been artificially high, in order to get money for other programs in the Solid Waste Division that are not necessarily directly related to the variable costs of receiving waste. The variable costs for receiving waste are very competitive with others in the area. He said that if the County does not take action to reduce the tipping fee, haulers will begin to transport waste out of the County, causing a shortfall in revenue. Accordingly, resolutions have been drafted so the Board can address the current situation and new legal climate. At this time, Board members were given an opportunity to review the material outlined. Barbara Eckstrom, Solid Waste Manager, stated she has held her current position for about eight years. The original purpose for the proposed Recycling and Solid Waste Center was very clear -- it was for recycling. The County decided that it would take responsibility for how the recyclables would be handled since by law, the County was in the position of needing to take care of these materials. She reminded everyone that recyclables are not flow controlled, and never have been. From the time she became involved in this project, the goal has been to look at the most economical ways that these materials could be handled. Trash entered the picture because it seemed if recylables were going to be handled for a community of our size most efficiently, it would be more economical to handle trash at the same time. She stated last summer she developed an economic justification for the Recycling Center and after reviewing that again today, she feels the facts are very clear. She continues to believe that this is the most economical long-term way for the County to handle these materials. She stated that she was very comfortable in the decision that the County abandon plans to build a landfill at the DR -7 site. However, she feels very strongly that the economics are very clear to move this project forward to save County residents money both now and in the long -run. She said she has taken a partnership approach to working with the private sector in past years. She said many of the haulers she spoke with today feel the County can get, through this contract, the best prices, and have the best leverages for waste hauling and disposal. She said the last paragraph of the press release says it the best, "The viability of the new facility depends not on flow control, we have no minimum guarantees to CR Inc., but on its ability to provide competitive methods of recycling and disposal. As the operation at the Recycling Center will provide the best economic, long-term solution to the need for recycling and solid waste disposal, it makes sense to continue with this project, regardless of the Supreme Court's decision." Mr. Todd stated that several years ago the County decided to operate a solid waste program without any property tax, and without any sales tax money involved, and we have been able to successfully do that up to this point. He said this Board will have to make some policy decisions in order to makeup the shortfall that the Supreme Court decision has caused in the solid waste program. He said the Solid Waste Annual Fee is one source of revenue, property tax being the other. Mr. Todd stated that the County is on a tight schedule to get the design and construction of the Recycling and Solid Waste Center underway, and cost implications of delays have been distributed to committee members. Mr. Todd stated he supports the program as it is right now, and that it is completely distinct from the Supreme Court's decision. That decision has altered the way in which solid waste will be financed in Tompkins County, but it didn't change whether our program is right or not. Mr. Meskill, District No. 15 Representative, stated he has concerns with bonding another $6 million for this Facility, when the County has already bonded $12 million for various solid waste projects to this point. He is concerned that at the rate we keep going, we will have $22 million out of $53 million total capital balances bonded to solid waste of the entire County. He also expressed concern for figures estimated for several years from now. Mr. Meskill felt it is an opportunity to take a good, hard, look at proceeding with the Recycling and Solid Waste Center. Mr. Lane, District No. 14 Representative, asked about the need to change the Trash Tag Law. Mr. Wood stated that negotiations with the haulers will determine what changes will need to be made to the current trash tag law. Mr. Lane asked if the Supreme Court decision affects the County's septage 111 May 17, 1994 requirements. Mr. Wood said that septage was not flow controlled, that the County prohibits land spreading. Mrs. Blanchard, District No. 1 Representative, asked for a summarization of the components of the solid waste budget. Mrs. Eckstrom stated the following items are funded from the $105 tipping fee: - disposal (operation of transfer station, hauling of that material, and disposal) - recycling collection (approximately $835,000) - waste reduction and educational efforts ($178,000) - administration (including administrative staff and the office building debt service) She said the entire budget is approximately $4.4 million, of which disposal is $3.1 million. Mr. Proto, District No. 7 Representative, asked if any garbage has been hauled out of Tompkins County since the decision was made by the Supreme Court, and if this has not yet happened, when can this be expected? Mrs. Eckstrom stated that she has spoken with many of the haulers and has a meeting with them early next week. From discussions with them, she feels that the haulers want to work in a partnership with the County to avoid another situation like the one two years ago. She believes no trash will be taken out of Tompkins County before she meets with them early next week. Mr. Squires, Comptroller, stated the challenge to Tompkins County will be to balance the budget. The policy issue will be, "Will solid waste continue to be financed through solid waste income?" The opportunity still exists to reduce the budget and adjust the Annual Fee for 1994. He said this cannot be done until a new tipping fee is established. Mr. Squires commented the State may enact special legislation to allow deficit financing for communities affected by this circumstance, and to mitigate the damage as a result of the loss of revenue. Mr. Wood stated that the County's current transfer station has to shut down in March, 1995; therefore, if the County does not have an alternative set up by that point, the County will be either paying huge fines in penalties, or the County will be out of the solid waste business. If the County did get out by default, the County would have no immediate economic alternative, and that could be a very bad thing for residents of the County. He said there is no identifiable economic alternative available at this point. Mr. Proto asked about the option of Tompkins County getting out of the solid waste business. Ms. Eckstrom said she doesn't plan to present that an option unless the Solid Waste Committee directs her to. She will present options to the Solid Waste Committee on June 7. Chairman Stein stated that the County cannot get out of the solid waste business entirely. There are certain aspects of the business the County is responsible for, including the closure and monitoring of old landfills. Mr. Stein stated this is a very costly responsibility for the County. Mr. Lerner, District No. 2 Representative, stated that in the 1994 budget, close to $7 million is allocated to solid waste, and Tompkins County residents are spending millions more for private haulers. Solid waste has an approximate cost of $10 million for the residents of this County every year, and if we are doing 20 -year planning for that $10 million problem, we are talking about a $200 million problem that has to be solved. When we talk about how big the capital projects involved in this are, and how much does it cost to create a facility, we have to keep in mind the scale of the overall problem. He reemphasized that the loss of flow control is a problem for Tompkins County, but is a problem with or without the Recycling Center. He said there are alternatives that would reduce the cost for the County, but would not reduce the overall cost to the public. He said the merits of the Recycling Center project have to be assessed independently from flow control. Either the Recycling Center is the most cost effective way to handle waste for the people of this County, or it is not. Mr. Lerner stated that he believes the Recycling Center is the most effective way to handle waste, and the County should move forward with the project. 112 May 17, 1994 Mrs. Eckstrom stated that discussion with the haulers will include when a new tipping fee should take effect and assurance that the cost to the public will be less. Addition of Resolutions to the Agenda It was MOVED by Mr. Todd, seconded by Mr. Lerner, and unanimously adopted by voice vote, to add the follow resolutions to the agenda: - Actions in Response to the Supreme Court Flow Control Decision - Encourage Congress to Adopt a Law on Flow Control RESOLUTION NO. 94 - ACTIONS IN RESPONSE TO THE SUPREME COURT FLOW CONTROL DECISION MOVED by Mr. Todd, seconded by Mr. Joseph. Mr. Totman stated he feels that if this resolution is adopted, the County would be acting too quickly in response to the Supreme Court's decision. He believes the Board should look at implications the ruling is having on other counties around the State. Mr. Todd stated he feels the Board has to act without delay. Discussion followed with some apprehension expressed at authorizing the Solid Waste Manager to lower the tipping fee. A friendly amendment contained in the resolution reflects the additional wording "in consultation with the Solid Waste Committee Chairman". A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 1 (Representative Totman). RESOLUTION ADOPTED. WHEREAS, the Supreme Court has rendered a decision holding that a local flow control law is unconstitutional, and WHEREAS, Tompkins County has relied upon a local flow control law to meet its responsibilities and to manage its solid waste programs, now therefore be it RESOLVED, That the Solid Waste Manager is authorized, in consultation with the Solid Waste Committee Chairman, to lower the tipping fee to a competitive market price, RESOLVED, further, That the Solid Waste Manager and the Assistant County Attorney are authorized to execute short-term agreements with haulers on competitive tipping fees, RESOLVED, further, That the Solid Waste Manager shall report to the Solid Waste Committee on negotiations with the haulers and evaluate the effect of the reduction in tipping fees on the Solid Waste Division budget, RESOLVED, further, That a Special Committee on Solid Waste Finance shall be created and charged with developing options for restoring any shortfall resulting from a reduction in disposal fees, RESOLVED, further, That the Solid Waste Committee shall re-examine the solid waste expenditures, RESOLVED, further, That the Board of Representatives, through the Solid Waste Committee, urges the State Legislature and the New York State Department of Environmental Conservation, to evaluate solid waste mandates to relieve the financial burden on local governments, RESOLVED, further, That the Assistant County Attorney is authorized to draft a revision of the Flow Control and Hauler's Licensing Law, RESOLVED, further, That the Assistant County Attorney is authorized to draft a revision of the Trash Tag Law, RESOLVED, further, That the Chairman of the Board of Representatives be authorized to issue press release/public statements on new tipping fees, methods of collection, tagging, etc., RESOLVED, further, That the Solid Waste Committee re-examine the memorandum outlining the Flow Control Contingency Plan. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 113 May 17, 1994 RESOLUTION NO. 95 - ENCOURAGE CONGRESS TO ADOPT A LAW ON FLOW CONTROL MOVED by Mr. Todd, seconded by Ms. Kiefer. Discussion on the resolution focused on the interference flow control has with interstate trade, and whether this Board should adopt this resolution in light of the recent events. Some members of the Board were in agreement of the following statements made by Representative Livesay: She views this resolution as not asking that counties mandate flow control, but gives municipalities a tool if they need it. Mrs. Livesay stated that Tompkins County used flow control because it was available when the County was in a very serious crisis. She believes it is wise to join with other municipalities and States around the country to ask Congress to make this tool available in the future if it is needed. A roll call vote resulted as follows: Ayes - 9 (Representatives Joseph, Kiefer, Lane, Lerner, Mink, Livesay, Schuler, Stein and Todd), Noes - 6 (Representatives Blanchard, Evans, Meskill, Proto, Totman and Winch). RESOLUTION ADOPTED. WHEREAS, the Supreme Court has rendered a decision holding that a local flow control law is unconstitutional, and WHEREAS, Tompkins County has relied upon a local flow control law to meet its responsibilities and to manage its solid waste programs, now therefore be it RESOLVED, That the Tompkins County Board of Representatives urges Congress to immediately adopt a law authorizing States and local governments to adopt laws requiring that solid waste generated or brought within their jurisdiction be directed to a particular place or places for processing or disposal, RESOLVED, further, That copies of this resolution be sent to our congressmen and our senators. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 96 - RESOLUTION DIRECTING PUBLIC WORKS COMMITTEE AND STAFF TO DELETE OBSERVATION PLATFORM FROM PLANS FOR RECYCLING AND SOLID WASTE CENTER AND TO SUBSTITUTE A CLOSED CIRCUIT TV CAMERA SYSTEM AS A LOWER COST ALTERNATIVE MOVED by Mr. Lane, seconded by Mr. Proto. Mr. Lane, Representative, District No. 14, stated he brought this resolution to the Solid Waste Committee where it failed. He stated the observation deck has been an issue with the public since the election last Fall. He believes there are elements of the Recycling and Solid Waste Center that could be less expensive including the installation of a closed-circuit television, rather than the proposed observation platform. He feels this will result in a savings of $80,000 - $100,000 for the County. He agrees that it is not the best alternative, but it is a lower cost alternative. Mr. Lane stated it now appears the County has to obtain a variance for the Lift, and if the does not, they will need to install an elevator. Mr. Lerner, Representative, District No. 2, stated the plan to include the observation deck has been the outcome of negotiations with the City of Ithaca and the neighborhood of the proposed Recycling and Solid Waste Center, and if the County expects to be taken at its word on future negotiations, promises made during these negotiations should be kept. Mr. Joseph, Representative, District No. 12, stated that promises made by the City were kept. They did not take the County to court over this issue as they promised. He feels the County should follow through on its promise to install the observation platform. 114 May 17, 1994 Mr. Winch, Representative, District No. 8, stated he would be in support of this resolution if it were the recommendation of the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility (NACCPF). But in keeping with good faith, and past experiences with neighborhood advisory committees, he said he will not support this resolution, and asked that it be referred to the NACCPF. Mr. Evans, Representative, District No. 13, stated that the observation platform was a promise made to the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility, and would not support this resolution. Ms. Blanchard, Representative, District No. 1, stated she feels she must address this issue, as the proposed site is located in the district she represents. Ms. Blanchard said, as a member of the Public Works Committee, she is concerned the County is about to embark on a construction project with the contingency fund already having a serious claim on it as a result of the excess foundation costs of $150,000 - $200.000. The County needs to recapture savings in other parts of this project to apply to this problem. She feels the option of a closed-circuit television was never thoroughly investigated, and that it can accomplish the objectives desired by the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility. She said this has been an agonizing decision for her, and acknowledged the hard and dedicated work of the Advisory Committee. Ms. Kiefer, Representative, District No. 10, stated that she spent many years serving as an at -large representative of the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility. During this time, she spent time reviewing different options to ensure that the Facility would be kept in good order and run as best as possible. The Advisory Committee did not spend a lot of time pursuing a closed-circuit television because it was clear that a black and white picture would not do the same as standing above, looking down seeing everything in full operation. A roll call vote on the resolution resulted as follows: Ayes - 5 (Representatives Blanchard, Lane, Meskill, Proto and Totman), Noes - 10 (Representatives Evans, Joseph, Kiefer, Lerner, Livesay, Mink, Schuler, Stein, Todd and Winch). RESOLUTION LOST. WHEREAS, the Public Works Committee is in the process of designing and building the Tompkins County Recycling and Solid Waste Center, and WHEREAS, the County continues to believe that the facility should provide for viewing of its operation by the public, and WHEREAS, due to the recessionary times and the already high burden of taxes and fees on County residents, it is essential that the cost of the facility be kept to a minimum, and WHEREAS, it now appears that construction of the foundation for the building may cost substantially more than originally estimated, and WHEREAS, the increased cost can be partially offset by the estimated savings of over $100,000 through the substitution of a closed circuit TV camera system for an observation deck and lift in the facility, combined with opportunities for ground -level viewing, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the Public Works Committee and staff are hereby directed to delete the observation platform and lift from the plans for the Recycling and Solid Waste Center and to substitute a closed circuit TV camera system with ground -level viewing points as a lower cost alternative, RESOLVED, further, That upon approval of this resolution a State Environmental Quality Review (SEQR) will take place and will be returned to the Board of Representatives for review. Privilege of the Floor by Board Members Mr. Meskill, Representative, District No. 15, stated that approximately 34 percent of all the County's Bonds or BANS are directly attributable to the solid waste program and believes that is a lot of 115 May 17, 1994 debt. After reviewing program budgets, he found that the County spends more on the operation of the solid waste program than it does on the County's entire public safety budget. Mrs. Livesay, Representative, District No. 11, stated that these are actual costs and the message to public should be why are we throwing away too much. Addition and Withdrawal of Resolutions from the Agenda Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda, the resolution entitled Directing Billing of any 1994 (and Subsequent) Solid Waste Fees in January of Each Year. It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote, to add the following resolutions to the agenda: Authorization to Execute Contracts - John Pelizza and Lucia Beltrani - Healthy Heart Program Creation of Position - Chief of Housing and Community Development Design and Partial Implementation of Biggs A Actions - Amendment of County Capital Program Withdrawal of Resolutions Being Affirmed Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda, the following resolutions with final committee action being affirmed: CA048-94 - Reclassification of Position - Solid Waste Inspector to Heavy Equipment Operator — Public Works, Solid Waste Division CA049-94 - Budget Adjustments and Appropriations - Various Departments CA050-94 - Authorization to Sign Circuit Rider Contract with Town of Groton for Revision of Zoning Ordinance Chairman's Report Chairman Stein updated the Board on the status of the report from the Commission of Correction concerning recent allegations at the Tompkins County Public Safety Building. He stated he received a call from Assemblyman Luster's office saying the report will be available by the end of the week. Chairman's Appointments Chairman Stein appointed Representative Evans as the Biggs A contact person. He will be the person to speak with and who all issues pertaining to Biggs A should be funneled. Mr. Stein stated this does not infringe on the normal operations of Board committees. Chairman Stein appointed the following members to the "Special Committee on Solid Waste Financing": Eric Lerner, Chairman Thomas Todd Michael Lane David Stotz (member of the Solid Waste Advisory Committee) Ken Christianson (member of the Budget Reorganization Advisory Committee) Mr. Lerner announced the Committee will hold a meeting May 26, 1994, at the Solid Waste Office Building. 116 May 17, 1994 Chairman Stein made the following appointments to the Personal Emergency Response Service Advisory Board: Term expires December 31, 1994 Anne Timmerman - Tompkins County Health Department representative Terms expire December 31, 1995 David Wall - Cayuga Heights Police Department representative Marilyn Kinner- Senior Citizens Council representative Nancy Schuler - County Representative Reports by Staff Scott Heyman, County Administrator, had no report. It was MOVED by Mrs. Livesay, seconded by Mr. Evans, to reappoint Mary Pat Dolan, Commissioner of the Department of Social Service for a third five-year term. Ms. Kiefer, District No. 10 Representative, requested Chairman Stein's permission to abstain from voting, as the new process for creating a list of characteristics for department heads, separate from their specific duties spelled out by law, is not yet in place. She said she had hoped this would be in place prior to the appointment of any department head, and for this reason asked to be allowed to abstain from voting. A voice vote resulted as follows: Ayes - 14, Noes - 0, Abstentions - 1 (Representative Kiefer). APPOINTMENT CARRIED. Mr. Theisen, County Attorney, requested an executive session to discuss the NYSEG case. He also reported on a Channel 7 news segment last Thursday showing people inspecting the Caswell Road landfill. Report by the Public Safety Committee Chair Mrs. Schuler, Chair, Public Safety Committee, reported the Committee met May 5 and discussed E911. She requested any other concerns in the area of E911 be submitted to her by Friday, May 20. Mrs. Schuler announced on May 26, there will be an Alcohol and Substance Abuse Information Fair at the Holiday Inn. She also reported the County is in receipt of the Citizen's Concern for Children Annual Report. The next Committee meeting will be June 2 at noon. Report by the Solid Waste Chairman Mr. Todd, Chairman, Solid Waste Committee, made his report earlier in the meeting. Mr. Todd stated the next Committee meeting will be June 7 at 9:15 a.m. RESOLUTION NO. 97 - AUTHORIZING TST BOCES - CANDOR SCHOOL TO USE TOMPKINS COUNTY TRANSFER FACILITY MOVED by Mr. Todd, seconded by Ms. Blanchard. Ms. Kiefer stated according to Mr. Williams of BOCES, this request is made just for some short-term convenience, and is not especially important to BOCES, she therefore, sees no reason to change the County's policy of not allowing other waste to pass through our Facility. Mr. Meskill spoke in support of this resolution, stating he feels it is important for governmental bodies to cooperate and work together to try to reduce each others tax levy and solve problems. Mr. Proto stated he agrees with comments made by Representative Kiefer, and feels this school district should deliver its waste to a disposal site within the County it is located in, that being Tioga County. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Proto). RESOLUTION ADOPTED. WHEREAS, a portion of the Candor School District is in Tompkins County, and 117 May 17, 1994 WHEREAS, TST BOCES Facility Division has requested permission to transport approximately 80 tons of Candor Central School's waste to the Tompkins County Transfer Facility, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the Board of Representatives give authorization to TST BOCES to transport Candor Central School's municipal solid waste to the Tompkins County Transfer Facility. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 98 - AUTHORIZATION TO EXECUTE CONTRACT - MALCOLM PIRNIE, INC. - HILLVIEW CONFIRMATORY INVESTIGATIONS MOVED by Mr. Todd, seconded by Mr. Lerner. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Meskill). RESOLUTION ADOPTED. WHEREAS, hydrogeologic studies at the Hillview Road Landfill have revealed elevated concentrations of leachate indicators immediately adjacent to the landfill but have not confirmed the existence of a leachate plume, and WHEREAS, a number of groundwater monitoring wells at the Hillview Road Landfill are consistently found inadequate to provide analytical data mandated by the New York State Department of Environmental Conservation (NYSDEC), and WHEREAS, a request for proposals to conduct confirmatory investigations and well replacement was duly advertised by the Solid Waste Division with the approval of NYSDEC and the Hillview Road Landfill Citizen's Advisory Committee (HRLCAC), and WHEREAS, 11 proposals were received and subsequently evaluated by the Solid Waste Division and the HRLCAC, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the County Administrator be directed to execute a contract with Malcolm Pirnie, Inc. of White Plains, New York, in an amount not to exceed $39,369 to perform confirmatory investigations in the area of the Hillview Road Landfill pursuant to proposals from that firm dated July 29, 1992 and February 3, 1994, RESOLVED, further, That funds for this purpose have been provided in the approved County capital projects budget in Account HH8166.9264, landfill closure -engineering. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 99 - AUTHORIZATION TO EXECUTE CONTRACT - EMPIRE SOILS INVESTIGATION - WELL REPLACEMENT MOVED by Mr. Todd, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, hydrogeologic studies at the Hillview Road Landfill have revealed elevated concentrations of leachate indicators immediately adjacent to the landfill but have not confirmed the existence of a leachate plume, and WHEREAS, a number of groundwater monitoring wells at the Hillview Road Landfill are consistently found inadequate to provide analytical data mandated by the New York State Department of Environmental Conservation (NYSDEC), and WHEREAS, a request for proposals to conduct confirmatory investigations and well replacement was duly advertised by the Solid Waste Division with the approval of NYSDEC and the Hillview Road Landfill Citizen's Advisory Committee (HRLCAC), and WHEREAS, 11 proposals were received and subsequently evaluated by the Solid Waste Division and the HRLCAC, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the County Administrator be directed to execute a contract with Empire Soils Investigation, Inc. of Groton, New York, a division of 118 May 17, 1994 Huntingdon International Holdings, plc., at a cost not to exceed $17,248 to perform monitoring well replacements at the Hillview Road Landfill pursuant to proposals from the firm dated July 28, 1992 and March 15, 1994, RESOLVED, further, That funds for this purpose have been provided in the approved County capital projects budget in Account HH8166.9264, landfill closure -engineering. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 100 - CORRECTION OF ROLLS - 1993 SOLID WASTE ANNUAL FEE MOVED by Mr. Todd, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, the Board of Representatives by Resolution No. 32 of 1993 authorized corrections of errors to the Solid Waste Annual Fee Roll as specified in Local Law No. 1 of 1993, Authorizing the Establishment of an Annual Solid Waste Fee for Real Property in Tompkins County, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the following adjustments be made for the 1994 Solid Waste Annual Fee billing: Fee Correct Name and Address Class Class Richard Cook Lansing Donald Worsell Lansing Billed Corrected Amount Amount Comments Other Warehouse $250 $135 Reassessed Single Farmland $ 52 Kingdom Farms Single Farmland $ 52 Lansing Grace Baptist Church Church Church Lansing SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) $ 0 Barn and Family land classified as Residence $ 0 Barn and Family land classified as Residence $ 82 $52 Wants Waiver of late fee and penalties Report by the Public Works Committee Chairman Mr. Winch, Chairman, Public Works Committee, reported at the request of Chairman Stein, he and Representative Todd attended a City Planning Board meeting concerning the Recycling and Solid Waste Center. Mr. Winch stated the Grand Opening of the new Tompkins County Airport Terminal will be held Saturday, May 21, 1994, at 3 p.m. He said the Committee is reviewing interim options for rental of the old Airport terminal, while awaiting the Airport master plan. RESOLUTION NO. 101 - APPROVAL OF 1995 COUNTY SNOW BUDGET MATERIAL EXPENDITURE MOVED by Mr. Winch, seconded by Mr. Todd. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the current State contract for the purchase of de-icing salt expires May 31, 1994, and WHEREAS, the price per ton for de-icing salt is expected to increase significantly, and availability of salt may be reduced significantly, and 119 May 17, 1994 WHEREAS, the County has a storage facility with capacity of 3,000 tons of salt that can be used in 1995, now therefore be it RESOLVED, on recommendation of the Public Works and Budget and Fiscal Policy Committees, That an appropriation of $65,000 from the Contingent Fund into D5142.4312 be authorized and the 1995 County snow budget be reduced by the same amount. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 102 - CONSENT TO RELEASE LIEN OF TOMPHINS COUNTY'S MORTGAGE ON SMALL PORTION OF COMMUNITY HOSPITAL PREMISES MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, on December 29, 1980 Tompkins County deeded the County Hospital property to Tompkins Community Hospital, Inc., a not-for-profit corporation, and WHEREAS, at the same time a mortgage was given to Tompkins County for $22,000,000 to secure payment for the hospital property by said Tompkins Community Hospital, Inc., and WHEREAS, in or about 1985 additional adjoining property was acquired by said corporation from the County, which was leased to a partnership and upon which a medical office building was constructed, and said leased property was mortgaged through the Industrial Development Agency and Fleet Bank, and WHEREAS, by inadvertance, part of said medical office building and the mortgage to Fleet Bank were placed on a small triangular parcel of land (39.4' x 11.5' x 40.7') which was already part of the property mortgaged to the County on December 29, 1980, and WHEREAS, said triangle of land is not a necessary part of the hospital property and release from the County's mortgage would not be harmful to the County's security, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the Chairman of the Board of Representatives is authorized to execute a partial release of lien, releasing said triangular parcel from the mortgage of Tompkins County on the hospital property. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report by the Health and Environmental Quality Committee Chairman Mr. Evans, Chairman, Health and Environmental Quality Committee, reported the Committee has met twice today. The Committee heard a report from John Andersson, Director of Environmental Health, on rabies control in Tompkins County. He stated that the telephone system that has been of concern, has been improved. Mr. Evans reported the Tompkins County Health Department is the recipient of a grant for the immunization program because of their high immunization rate of 89 percent. He said the Committee had a report from the SPCA on cat licensing. A draft cat control law will be presented to the Committee at their next meeting on June 21. RESOLUTION NO. 103 - AUTHORIZATION TO EXECUTE CONTRACTS - JOHN PELIZZA AND LUCIA BELTRANI - HEALTHY HEART PROGRAM MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the Cayuga -Tompkins Healthy Heart Program (CTHHP) has planned and implemented a school lunch intervention in the Lansing School District and part of that intervention is a training for school food service workers and, therefore, is interested in contracting with John Pelizza and Lucia Beltrani to conduct a one -day training on low-fat food preparation, eating and other work related skill -building techniques on June 11, 1994, now therefore be it 120 May 17, 1994 RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the County Administrator is authorized to execute contracts with John Pelizza and Lucia Beltrani to provide service to CTHHP as outlined by the Department, RESOLVED, further, That no additional funds are required to complete this project. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 104 - DESIGN AND PARTIAL IMPLEMENTATION OF BIGGS A ACTIONS AMENDMENT OF COUNTY CAPITAL PROGRAM MOVED by Mr. Evans, seconded by Mr. Joseph. Mr. Meskill stated that because of possible shortfalls in the Solid Waste budget and other department budgets, he is concerned with taking this sum from the balance of the Contingent Fund. It was MOVED by Mr. Meskill, seconded by Mrs. Blanchard, to change the figure of borrowing from "44 percent through borrowing, 20 percent from the County Contingent Fund" to "64 percent through borrowing", and zero from the County Contingent Fund. Mr. Lane stated that he feels when possible, you should pay as you go. A roll call vote on the amendment resulted as follows: Ayes - 3 (Representatives Blanchard, Meskill and Stein), Noes - 12. MOTION FAILED. A voice vote on the original resolution resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, short-term modifications have been recommended for the Biggs A facility to address air comfort and quality issues, and WHEREAS, estimates indicate measures currently identified will cost approximately $278,000, and WHEREAS, funds are included herein to investigate improvements. to the F and C Wings of the Biggs A building, funds necessary for construction may be appropriated in the future, and WHEREAS, cost estimates have been received from Taitem Engineering and Judy Crawford, Certified Industrial Hygienist, for conducting the next phase of work, now therefore be it RESOLVED, on recommendation of the Capital Program Committee, That the County Capital Program is hereby amended to include a project entitled "Biggs A Actions to Improve Indoor Air Comfort and Quality" at an authorized cost of $278,000 with funding to be provided 44 percent through borrowing, 20 percent from the County Contingent Fund, 28 percent from Federal aid, and 8 percent from State aid, RESOLVED, further, on recommendation of the Health and Environmental Quality, Human Services, and Public Works Committees, That the County Administrator be and hereby is authorized to execute an agreement with Taitem Engineering to provide professional services for an amount not to exceed $49,500, said funds to be provided from Account No. HK1621.9239, RESOLVED, further, That the County Administrator is authorized to execute change orders up to 20 percent of the contract values, RESOLVED, further, That the County Comptroller is authorized to advance funds from the General Fund until such time as proceeds from borrowing are received. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report by the Human Services Committee Chairman Mr. Joseph, Chairman, Human Services Committee, reported the Committee met this morning in special session with the Governmental Affairs Committee. Nancy Zahler, Director of the Youth Bureau, was in attendance at this meeting, and discussed youth programs. 121 May 17, 1994 Report by the Budget and Fiscal Policy Committee Chairman Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, reported the Committee met on May 10. The Committee approved a resolution that will appear on the agenda for the Special Board meeting being held May 31. The resolution recommends retaining, without significant change, the policy that says unspent funds may be appropriated for that department in the following year. The resolution also recommends inviting County department heads to come in with proposed 1995 budgets no greater than a 3 percent cost -of -living increase over their adjusted 1994 budgets. Anything over that cap will have to be submitted as a special request. He said Committee members should be expecting their agendas and attachments for the May 24 meeting very soon. Report by the Governmental Affairs Committee Chair Mrs. Livesay, Chair, Governmental Affairs Committee, reported the Committee had a discussion with Dean Eckstrom, Director of Data Processing, about an electronic future task force in the County's efforts to have all departments interlinked with their computer systems. She stated the subcommittees will meet on May 24, and the next regular Committee meeting will be June 14. Mrs. Livesay called attention to the Services Brochure placed on Board members' desks, and asked Board members to review this booklet and make comments and suggestions on the format for next year. RESOLUTION NO. 105 - CREATION OF POSITION - MANAGED CARE COORDINATOR - DEPARTMENT OF SOCIAL SERVICES MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Human Services and Governmental Affairs Committees, That one (1) full-time position of Managed Care Coordinator (14/722), labor grade N(14), competitive class, 40 hours per week, be created immediately, RESOLVED, further, That this position and associated equipment costs will be supported fully by a managed care grant from the New York State Department of Social Services. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. - AMENDMENT OF ADMINISTRATIVE POLICY 01-06, PUBLIC ACCESS TO RECORDS MOVED by Mrs. Livesay, seconded by Mr. Evans. Ms. Kiefer commented that she feels the public should be accommodated at the lowest possible cost. Mr. Heyman, County Administrator, stated this resolution will allow departments to charge more in the event the depaitnient has a request for information that requires a great amount of staff time and copying. At the request of Ms. Kiefer, Mrs. Livesay asked permission to withdraw this resolution from the agenda for further review by the Governmental Affairs Committee. Chairman Stein granted permission for this resolution to be withdrawn. RESOLUTION WITHDRAWN. Report by the Planning, Economic Development, and Education Committee Chair Ms. Mink, Chair, Planning, Economic Development and Education Committee, reported the Committee met May 5 and had an extensive discussion on clarifying the roles of advisory boards. There will be a special Committee meeting on Friday, May 20 at 8:30 a.m. There will be discussion on a strategic plan to translate some of the suggestions that came out of the economic conference. Mr. Proto reported that graduation ceremonies for Tompkins Cortland Community College will be held May 26 at 5 p.m. He asked Board members to attend this ceremony, as it will be the last one at this College for Dr. 122 May 17, 1994 Eduardo Marti, President of the College. Mr. Marti has accepted a position at Corning Community College. RESOLUTION NO. 106 - SUPPORT FOR PROPOSED LEGISLATION TO ESTABLISH CHANGES IN STATE LAW TO ENHANCE THE DEVELOPMENT AND FUNDING FOR GIS AT THE LOCAL LEVEL MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the New York State Legislature and the Governor are considering legislation which would provide for a study of how information from geographic information systems (GIS) can promote services both at the State and local level, and WHEREAS, parts of this legislation would benefit local municipalities, including Tompkins County by allowing for the commercialization of certain types of electron databases and the charging of fees to support GIS operations; thereby providing for certain revenues from commercial use of local government databases, and WHEREAS, this legislation would not affect portions of the law which provide for government accountability or disclosure of documents under the current State Freedom of Information Act, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education and Governmental Affairs Committees, That the Tompkins County Board of Representatives hereby urges the New York State Legislature to pass the following bills relating to GIS: An Act to amend the public officers law and civil practice law A. 8210-A and companion bill S. 7469; and an Act entitled Interagency Geographic Information Systems Coordinating Council S. 5169 and its companion bill A. 7130, RESOLVED, further, That this resolution be sent to the Speaker of the Assembly, Senate Majority Leader and the Chairman of the respective committees for each of these bills. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 107 - CREATION OF POSITION - CHIEF OF HOUSING AND COMMUNITY DEVELOPMENT MOVED by Ms. Mink, seconded by Mr. Lane, and unanimously adopted by voice vote. WHEREAS, the Planning Department has a Small Cities Community Development Block Grant CDBG program and other grant initiatives with local municipalities in the areas of housing and community development, and WHEREAS, the Planning Department requires dedicated staff in order to complete its Federally - mandated responsibilities as part of the implementation of these programs, and WHEREAS, there is funding for reimbursement for costs pertaining to the creation of this position available through the CDBG program, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee and the Governmental Affairs Committee, That the position of Chief of Housing and Community Development, labor grade Q (17), competitive class, be created effective May 18, 1994, RESOLVED, further, That monies for this position will come from the current Small Cities CDBG program (CD8688), and will continue as long as Small Cities CDBG funds are available. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointments 123 May 17, 1994 It was MOVED by Ms. Mink, seconded by Mr. Winch, and unanimously adopted by voice vote, to make the following appointments: Oversight Committee for Small Cities Homeownership Program No set terms Kevin Berkley - Cayuga Mortgage Company representative Edith Spaulding - At -large representative (1/2 time) Jane Schafrik - At -large representative (1/2 time) Tompkins County Planning Board Term expires December 31, 1996 Donald Schaaf - Town of Danby representative Tompkins County Library Board of Trustees Term expires December 31, 1997 JoEllen F. Mendelis It was MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote, to make the following appointment: Tompkins County Youth Board Term expires December 31, 1995 Patty Blakeslee - Town of Danby representative It was MOVED by Mr. Todd, seconded by Mr. Winch, and unanimously adopted by voice vote, to make the following appointment: Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility Term expires December 31, 1996 Lance F. Barr - At -large representative Executive Session It was MOVED by Mr. Meskill, seconded by Ms. Kiefer, and unanimously adopted by voice vote, to enter into executive session at 9:15 p.m. to discuss litigation. The following resolution was adopted in executive session: RESOLUTION NO. 108 - SETTLEMENT OF TAX CERTIORARI LAWSUIT INSTITUTED BY THE NEW YORK STATE ELECTRIC AND GAS CORPORATION (NYSEG) AGAINST COUNTY OF TOMPKINS SEEKING REDUCTION OF THE ASSESSMENT ON THE MILLIKEN STATION UNIT 1 AND UNIT 2 (MILLIKEN STATION) IN THE TOWN OF LANSING MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Division of Assessment reassessed all real property owned by NYSEG in the Town of Lansing in the year 1990 from $78,691,200 to $101,591,400 for the years 1990, 1991, 1992, and 1993 of which the sum, $85,062,000 represents the assessed value of Milliken Station, the remaining balance represents other properties within the assessment account in the Town of Lansing for NYSEG, and WHEREAS, said NYSEG instituted three legal actions, Index Nos. 91-740, 92-858, and 93-695, pursuant to Article 7 of the New York State Real Property Tax Law, wherein it seeks to reduce the 124 May 17, 1994 assessment of Milliken Station for the years 1991, 1992, and 1993 as follows: 1991 and 1992 to be reduced to the sum of $83,803,400 and for the 1993 to be reduced to the sum of $50,695,200, and WHEREAS, the County of Tompkins has vigorously defended said actions as a result of which settlement conferences have been held between the Division of Assessment, its attorneys, and members of the Governmental Affairs Committee, and other members of the Tompkins County Board of Representatives, and officials of NYSEG and its attorneys, and WHEREAS, a tentative agreement has been reached between the parties subject to approval by this Board and by NYSEG, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the following settlement of said three legal actions be approved on the following terms and conditions: 1. That the current assessment of NYSEG's Milliken Station (inclusive of the Clean Coal Technology Demonstration Project (FGD) currently being built) of $85,062,000 shall remain without change for the years 1991, 1992, and 1993; 2. That the current construction of the FGD project shall be prorated so that twenty-two percent (22%) (the sum of $32,450,000) thereof when completed shall be added to the assessment rolls; 3. That for the assessment rolls prepared in 1994, 1995, 1996, 1997 and 1998, the assessed value of NYSEG's Milliken Station Unit 1 and Unit 2 inclusive of the FGD capital project that is currently being built shall be added to the assessment rolls at the rate of zero percent for 1994, 14.53 percent for 1995, 22.1875 percent for 1996, 23.75 percent for 1997, and 39.5325 percent for 1998, resulting in the respective amount set forth in Column A, below, opposite the respective year; YEAR COLUMN A 1994 $ 85,062,000 1995 89,777,000 1996 96,976,800 1997 104,683,700 1998 117,512,000 4. That, if the assessed value of NYSEG's Milliken Station, inclusive of the FGD project currently being built, on the assessment rolls prepared in 1994, 1995, 1996, 1997 and 1998 are as set forth in 2, above, NYSEG shall not receive any refund of taxes heretofore paid to the County of Tompkins, the Lansing School District, or the Town of Lansing; 5. That, if the assessed value of NYSEG's Milliken Station, inclusive of the FGD project currently being built, on the assessment rolls prepared in 1994, 1995, 1996, 1997, and 1998 are as set forth in 3 above, NYSEG shall not pursue any claim for, or receive any refund of, any property taxes attributable to the inclusion of said property on the assessment rolls; 6. That this agreement shall only affect assessments that are related to NYSEG's Milliken Station Unit 1 and Unit 2 including the FGD project currently being built. It shall not affect any assessment rolls prepared subsequent to the assessment roll prepared in 1998, RESOLVED, further, That the above settlement is in the best interests of the taxpayers of Tompkins County by removing the uncertainty and avoiding the costs of protracted litigation, RESOLVED, further, That this agreement shall take effect only in the event this offer of settlement is also approved by NYSEG on or before May 24, 1994, and is made without prejudice as an offer of compromise by this Board, and shall not be considered by either party as an indication of value in the event said settlement offer is not accepted by NYSEG, nor in the event shall the same be disclosed to any court or judge having jurisdiction of this matter, RESOLVED, further, That a copy of this resolution shall be attached to any Stipulation that is executed in settlement of the said lawsuit(s), RESOLVED, further, That the County Administrator and the Director of Assessment are authorized to execute any documents as necessary or advisable to carry out this settlement. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 125 May 17, 1994 The meeting returned to open session at 9:26 p.m. Adjournment On motion the meeting adjourned at 9:26 p.m. 126 May 31, 1994 Special Meeting Chairman Stein called the meeting to order at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Privilege of the Floor by the Public Don Lifton, 31 Chase Lane, Ithaca, spoke concerning the wages paid to employees of Tompkins County. Mr. Lifton stated that a study was done on wages, and $15,000 was declared to be a livable wage. He asked that during budget deliberations, the County maintain a livable wage for its employees. Chairman's Report Chairman Stein stated the report from the State Commission of Correction has been received, distributed to members of the Board, and is available to the media and the public. A copy of this report is also on file with the Clerk of the Board. Chairman Stein, herewith, terminated the work of the special Airport Terminal Construction Committee, effective June 1. The Terminal is in full operation, and no need exists for the Committee to continue. Chairman Stein thanked the members of the Committee for their hard work and dedication to this project. He stated that any outstanding business of this Committee is hereby transferred to the Public Works Committee. Proclamation In honor of William Grant Egbert, Founder of Ithaca College, Chairman Stein declared June 5, 1994, as William Grant Egbert Recognition Day in Tompkins County. Report of the Budget Reorganization Advisory Committee Bill Myers, Chairman of the Budget Reorganization Advisory Committee (BRAC), stated that the diversely skilled and energetic members of the Committee have already contributed in excess of 400 person hours. They are a dedicated group and want to retain their independence. He said since the first meeting in March the Committee has tried to dissolve an understanding in the process, frame issues, find the parameters of discussion, and tried to add an informed public input into the process. He thinks the first significant, tangible contribution has been aiding in the development of a comprehensible budget. This first year they are focusing on the budget process; next year they will look more at the budget content, for example, how they can help the County save money, what should be the composition of program review committees, what should be the timing of the budget process for maximum public input, how can intelligent input be designed into the TQM (Total Quality Management) process and the Leadership Council, and how can goal -setting be a part of the budget process. Mr. Myers stated the Committee is trying hard to stay independent, and hopes the Board will take their voice seriously. He said BRAC appreciates the foresight of the Board in appointing the Committee. Mr. Myers introduced other members of the Budget Reorganization Advisory Committee in attendance at this meeting. Chairman Stein announced that an executive session will be held at the end of the meeting to discuss Sheriffs Department negotiations. 127 May 31, 1994 Report of the Budget and Fiscal Policy Committee on Budget Reorganization Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, thanked everyone who has been involved in the budget reorganization process with special recognition given to Kathy West, Deputy County Administrator; and Nancy Zahler, Director of the Youth Bureau, for their work on this project. Mr. Lerner stated the main thrust of budget reorganization has been to move to a program -based format, shifting the basic unit for which we budget from County departments to programs. Each department has reformatted its 1994 budget and is developing its 1995 budget into a program -based format. Members of the Board on various program committees have reviewed the reformatted budgets one at a time. That information has been combined into one document entitled the reformatted 1994 adopted Tompkins County Budget with the entire budget broken out into programs. He stressed this is a working document, and not one to be voted upon this evening. This is the best approximation thus far of summarizing the 1994 budget in a program -based format. Mr. Lerner reported on human services programs. He stated the basic concept the Committee has been working on is to take the County's human services contracts through the Human Services Coalition, the Coalition agencies the County recently adopted from the City of Ithaca, as well as a few other things, and cluster them into five programs into which the various contracts will function as sub -programs. The idea is this Board will be setting fiscal targets for these programs in the same way we do for departmental programs. He said the Committee will seek input from department heads and agency directors before this is finalized. He thinks this will be a fair way to deal with those non -departmental items. He directed the Board's attention to page three of the supplemental agenda handout titled "A and B Mandates Only". The Committee met this afternoon and confirmed this as the official list, pending an appeals process. There will be an opportunity for department heads to appeal this mandate classification list. Mr. Lerner spoke of the newly created 1995 program -based budget worksheet packet. He stated this packet is to be completed by each of the programs of County government. It will be completed by the departments, and used by the program committees during budget reviews this Fall. This gives a much more illuminating picture of each one of the programs the County takes a look at. Department heads are permitted, not required, to provide information packets on sub -programs if they wish. The Committee will ask for an additional narrative on the sub -program where a department is asking for additional funding beyond target for a sub -program, and where information is not already clear on the packet for the entire program. However, in most cases all we will get on the sub -programs is a one -line breakout of total cost. There is one two-sided page with additional information to be required whenever there is a special request for funding above the target. Ms. Kiefer, Representative, District No. 10, asked why if a new program replaces an old program and does not change the target, does it have to be approved as a special request? Mr. Lerner stated that if a department wishes to create a new program and fund it by closing down or erratically cutting some other previously existing program, and given that a program is typically something in excess of $100,000, he feels the program committee would like to have the opportunity to review that change and not leave it as a matter of department head discretion. He also feels it is very unlikely any department will submit such a proposal, so there has not been a great deal of thought to what the procedures would be. Ms. Kiefer stated she would also like to see a program section called "environmental protection" in the reformatted budget, where elements that are in the Planning Department and the Health Department are dealt with uniformly by the Health and Environmental Quality Committee. Mr. Lerner stated there are supplementary types of materials that could be developed to list programs by other criteria. He stated he personally resists making exceptions to a consistent organizational scheme in this 128 May 31, 1994 document and feels what Representative Kiefer is asking for would be something to exist in a different document. Ms. Kiefer noted that Mr. Lerner has done this already for something called "education and enrichment" that falls under the auspices of the Planning, Economic Development, and Education Committee. Mr. Evans, District No. 13 Representative, stated it makes a lot of sense to give department heads the type of flexibility we have in the past couple of years. He believes this has aided departments in being efficient in being able to use that money for the future. However, he sees a problem in not being able to restore the Contingent Fund under this plan without it coming directly out of a tax increase. Mr. Lerner responded that it is not the Contingent Fund, it is the General Fund that is at stake. He said by making a commitment to reappropriate money which has been rolled back to the General Fund the County is making a commitment to spend a certain amount of dollars out of the General Fund before we even start the new year's budget. Over the long run that has a serious impact on the General Fund balance. He said a task force has been working on policies connected to the General Fund balance, and this will be looked at over the next month. He added that the policy that says unspent funds will be reappropriated to departments does not make it automatic. It requires committee and Board action to approve that reappropriation. The Board does have the opportunity and authority to disapprove any reappropriation. Mr. Proto stated that his task force has reviewed this and was adamant that some of the money should come back. Mr. Heyman, County Administrator, stated in funding over fifty community agencies and the Public Library, the County does not go and take money back. We trust them to use that money well and to deliver the services they are in existence to deliver. He believes there is an element of trust involved, and the County should do the same with its departments. In addition to long-range planning, one of the major uses County departments have put that carry-over money to is to save people, not positions. The existence of carry-over money can aid the department in getting by until there is attrition in their department. This keeps them for having to step in and lay an employee off involuntarily. That has been very common around County government, and is a major reason, why in these three years of fiscal stringency, County government has had as few involuntary layoffs as we have had. Mr. Lane, District No. 13 Representative, believes the County is saying it is automatic that these funds will be reappropriated the next year. He thinks there should be a mechanism that makes any reappropriation be reviewed by the program committee before it happens. The Fund balance cannot remain at the level it is now, the County needs to build this up. He stated he is a firm believer in paying cash now rather than borrowing, and sees the County being put in the position of having to borrow both short and long term. Mrs. Livesay, District No. 11 Representative, stated that we want members of the Board and department heads to scrutinize spending. Mrs. Livesay also stated that these funds are not automatically given to a department. She said a department must submit a request for a reappropriation. A request for a reappropriation has to be acted on by the standing committee and the full Board. Program Review Plan Ms. Kiefer asked for more definitions to be contained in the Program Plan, e.g., "core services", and stated she was concerned with the title "County Sponsorship", and would like to see this changed to "County Fiscal Sponsorship". Mr. Lerner stated he and staff will be working on including more definitions in this Plan and on wording to replace "County Sponsorship". Ms. Kiefer turned to the inclusion of a three percent for 1995 budgets and asked the basis for this COLA since the Consumer Price Index is less than three percent; she wondered if it was because of 129 May 31, 1994 negotiated contracts. Mr. Lerner said it was, that salaries increase at three percent and benefits at more than three percent. Reports on Budget and Fiscal Policy Task Forces Mr. Joseph, Chairman, Mandates Task Force, reported that he will discuss this subject when the resolution is placed on the floor. Mr. Proto, Chairman, Fund Balance Task Force, reported that highlights of the Task Force including proposing to split the Contingency Fund into two pieces: a $300,000 - 350,000 pure contingency, to be applied for by the departments, and $650,000 for unanticipated mandates. Another proposal includes if a department wants to apply for Contingent Fund money, it would take a two-thirds vote by this Board in order to access those funds. These are proposals under consideration by the Task Force that have not been voted on. Mr. Proto stated there has been a lot of discussion concerning the carry-over money. There was not unanimous opinion on how to handle this. Mr. Evans, Chairman, Electronics Task Force, reported that the Task Force has met one time. There will be a meeting on June 7 and the Task Force will meet monthly thereafter. He views the electronic future to include networking of all County offices and town government offices and courts within our electronic network. He reported on the TQM (Total Quality Management) Seminar held last week at Cornell and stated the need was made clear for timely available information. The only way for the County to get that and make an efficient government, is to upgrade its electronics to a very high level. Mr. Meskill, Chairman, Sheriffs Department Task Force, reported that the Task Force has met several times. A memo has been sent to the Sheriff outlining some of the concerns with the budget. The Sheriff is preparing a response to this document. Mr. Meskill stated in the past there has been a problem with overtime. He stated that only one road patrol deputy is out of work at this time, thus alleviating the situation. Presentation and Action on Resolutions RESOLUTION NO. 109 - SETTING POLICY FOR DEVELOPMENT OF THE 1995 COUNTY BUDGET MOVED by Mr. Lerner, seconded by Ms. Mink. Mr. Meskill thanked the members of the Budget Reorganization Advisory Committee; Kathy West, Deputy County Administrator; and Mr. Lerner, Chairman of the Budget and Fiscal Policy Committee for their work in preparing this resolution. He believes this resolution recommends and moves forward with a process that needed improvement. He stated his only caution in approving this is that we are binding ourselves to purchase an additional $100,000 in software. Mr. Lerner stated that by approving this and staying with it for the long run, then we will need the accounting software for the upgrade. If after the 1995 budget process we decide not to continue, we will not need that upgrade. Representative Winch stated he is concerned in making reference to a three percent increase from the 1994 adopted budget. He thinks that before figures are plugged in, we need to know what type of increase in labor costs we will incur. He said a three percent budget increase does not equate to a three percent salary increase, and would like to see figures before approving a percentage increase. Representative Evans stated he generally supports this resolution, but is bothered by the implication that it could imply some fairly large tax increases if this is followed. He stated he agrees with comments made by Mr. Lifton under privilege of the floor that the County needs to pay people a living wage, but we could be forcing a tax increase on a lot of people who are not being paid a livable 130 May 31, 1994 wage. He said he does not want to see the same thing happen this year that happened last year. Whatever we do, we need to plan for it in a systematic way, so that we don't repeat last year. He said by voting in favor of this, he wants to be assured that we have the ability before November, to have an understanding of the tax increase we are talking about, and have a plan for a realistic tax increase. Mr. Lerner stated there are things that can be done this year that were not done last year, to get a better handle prior to the last minute, of what the budget situation is we are looking at. He said by doing these things, if we have to make budget cuts, we can do so by a process that is thought-out rather than across-the-board cutting. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, the Board of Representatives wishes to give policy guidance in the development of the 1995 program budgets, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That each program requesting a 1995 appropriation of general revenues shall prepare a basic budget proposal based on a 1995 fiscal target calculated as no more than a 3 percent increase from that department's 1994 adopted budget excluding budget busters, RESOLVED, further, That any program (except type A mandates) may request additional funding above its target by submitting a "special request," on proposal forms separate from its basic budget. Special requests may be for new initiatives, for maintenance of effort, for "addbacks" of previously cut items, for replacement of equipment, for continuation of 1994 "budget busters," or for any other legitimate purpose of county government, RESOLVED, further, That if any program submits a basic budget proposal in excess of its authorized target, that proposal shall not be reviewed by a program committee, but shall be returned to the depai lment as unacceptable, with a request for a revised proposal with an on -target budget and possibly a separate special request, RESOLVED, further, That Class A, B, and C mandates shall be defined by the following criteria and be treated as follows for budget purposes: CLASS A MANDATES meet all three of the following criteria: 1) The budgeting units must be legally mandated by the State of New York, by the United States, or by a duly constituted judicial body with authority over the County of Tompkins including the requirement that a local government provide the service, and 2) The budgeting unit must be made up entirely of the mandated service, and 3) The County must have very little control over how the service is provided. Class A Mandates do not include employee salary or fringe benefit expenses. They are not subject to fiscal targets. CLASS B MANDATES meet criteria 1 and 2, but NOT 3. They are subject to fiscal targets. Departments will be required to submit budgets for class B Mandates that fall within fiscal plan targets. If the department feels that this budget is inadequate to meet the mandate, they may also submit a special request for the additional funds needed, and may ask to be designated as essential to meet a mandate. If the request and designation are granted by the Board, both the special request and the budgeting unit it's attached to, will be exempted from any across-the-board cuts that may be imposed later. 131 May 31, 1994 A department may also request that budgets for class B mandates be designated as essential to meet a mandate, without making a special request, when they feel that they can meet the mandate within the fiscal target, but could not do so if that budget was reduced. CLASS C MANDATES meet only criterion 1. They are subject to fiscal targets. RESOLVED, further, That the commitment is reaffirmed that unspent funds appropriated in 1993 and earlier may be reappropriated for use of the same department in 1994, RESOLVED, further, That 100 percent of funds appropriated in 1994 and not spent by the end of 1994 are eligible to be reappropriated for use of the same department in 1995, RESOLVED, further, That the following forms, subject to further minor modifications, are approved for use in the 1995 budget process: Departmental budget packet Program and sub -program budget packet Program description questionnaire RESOLVED, further, That the Budget and Program Review Plan is hereby approved. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Budget and Program Review for the 1995 County Budget Fiscal targets Each department's 1995 fiscal target is equal to the County sponsorship in its 1994 adopted budget (excluding budget busters) plus a 3% COLA. The policy will continue that unspent funds may be reappropriated to the same department in the following year (except class A mandates). Class A & B mandates are defined by criteria. Class A mandates are exempt from fiscal targets. Class B mandates may apply for limited exemption from fiscal targets. Budget proposal preparation The 1995 County budget will be program -based. Each of the 27 County departments has already reformatted its 1994 budget into one or more programs and allocated revenues and expenses accordingly. Programs may be divided into subprograms. All budget lines not part of any County department (including many human service contracts) are clustered into non -departmental programs. All this is summarized in a master list of over 100 programs. Program and subprogram divisions may be revised for 1995, subject to Board of Representatives approval. Each program will prepare a 1995 budget proposal. The sum of the County sponsorship of a department's programs must not exceed the department's fiscal target. Programs (except class A mandates) may propose County sponsorship beyond fiscal targets only by submitting a special request. It is entirely uncertain how much money may be available for funding special requests. Special requests may be made for the following purposes (which are not listed in priority order): 1. To comply with a class B mandate 2. To restore services 3. To maintain current services 4. To continue 1994 fiscal target variances ("budget busters") 5. To replace equipment 6. To expand or enhance existing services 7. To improve quality or efficiency 8. To start an entirely new program 132 May 31, 1994 Budget forms and program narrative Budget requests for each program's continuing core services within fiscal plan targets will be prepared on new forms including summary budget information, goals, objectives and program statistics. Each program will add a two page narrative explaining the mission, need, services and clientele of the program. Total costs for administration and for all subprograms will be identified. Additional budget information and narrative must be provided for each special request. A special request for a specific subprogram should provide full documentation for that subprogram (as if it were a program) if needed to demonstrate the need for, and beneficiaries of, the request unless the information is otherwise available in the program budget. Special requests that affect more than one program must document how the new funding would affect and change the information provided on those programs. Budget review and approval The County Administrator will review all program budgets and provide assistance to ensure that every department is able to complete budget and program forms satisfactorily. A standardized worksheet will be available to program committees wishing to review programs more systematically, and to make written recommendations on budget or program changes. Program committees will make separate recommendations on target budgets and special requests. Any recommendations for funding above fiscal target may only be made as a special request. All target budgets and special budget requests will be reviewed by the Budget and Fiscal Policy committee, which will then recommend a 1995 budget to the Board of Representatives. The Board will hold a public hearing prior to a final vote late in November. Continuing projects The Budget Re -organization Advisory Committee, in collaboration with the Board of Representatives special committee on Public Information, will develop and recommend a plan for improving the information provided to the public on the budget and the budget process, and on improving public input into the budget process. The Mandates Task force will continue to develop a process for additional in-depth review of selected mandates. This may result in recommendations of program changes or communication with Albany or Washington. The Program Budgeting Task Force will continue to develop criteria for classifying and designating "fiscal levers," including matching grants, matching aid, thresholds, and other State and Federal incentives to County spending. The Task Force will continue to work on reformatting the Capital Program. The Program Evaluation Task Force will continue to develop criteria and procedures for classifying and designating "cost -saver" programs, programs whose services result in reduced need for other County services, and a net reduction in County sponsorship. The Fiscal Plan Task Force will continue to review individual County fiscal policies on fund balances, contingency funds and related issues. Other projects of these and other task forces shall continue. The Leadership Council will continue to work to implement long range planning and total quality management. This will include development of mission statements for County government, and for all departments and programs to guide priorities, planning, budgeting. It will also include using customer and line staff expertise to make services more efficient. There will be no major change for 1995 on policies and procedures on fund transfers. As a general rule, there will be no new constraints on fund transfers between programs in the same department. In later years, the accounting software will be upgraded and there may be new policies on fund transfers. 133 May 31, 1994 RESOLUTION NO. 110 - DEFINITION OF ROLE OF BUDGET REORGANIZATION ADVISORY COMMITTEE PUBLIC INFORMATION COMMITTEE MOVED by Mr. Lerner, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, many members of the public have expressed a need for more information on and a more understandable format for the County budget, and want more opportunities for public input, and WHEREAS, the Budget Reorganization Advisory Committee (BRAC) was formed by the Board of Representatives to advise the Board on the reorganization of the County budget and devise a plan for relaying information to the public, and WHEREAS, BRAC has been meeting since March 16, 1994, without a clearly defined role in the area of public information, and WHEREAS, discussions on these issues have been held at many subcommittees, program committee meetings, at department head meetings and elsewhere, without any specific group coordinating them, and WHEREAS, BRAC is concerned that time is running short for a complete public presentation of the issues surrounding the 1995 County budget, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy and the Public Information Committees, That BRAC be designated immediately to take the lead role in tandem with Charles Evans' and Barbara Mink's Public Information Committee, to help develop and recommend an imaginative, straightforward approach to educating and informing the public about the County budget and would be a chance for public input. This approach could include budget information meetings based on a town meeting concept, out in each of the various townships as well as in the city. It could also involve other ideas such as items generated in the department heads meetings, mailings, media coverage and other ideas brought forth in various discussions of the County budget process. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Recess Chairman Stein declared recess from 6:53 to 7:05 p.m. Executive Session It was MOVED Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to enter into executive session at 7:05 p.m. to discuss negotiations for the Sheriffs Department. The meeting returned to open session at 8:10 p.m. Adjournment On motion the meeting adjourned at 8:10 p.m. 134 June 7, 1994 Regular Meeting Vice Chair Mink called the meeting to order at 5:30 p.m. Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives; Excused: 1 (Representative Livesay). Chairman Stein arrived during the roll call of members. Privilege of the Floor by the Public Dan Hoffman, 607 North Tioga Street, spoke in opposition to the proposed sale of land on Elmira Road to Thorntree Hill Associates. Mr. Hoffman distributed maps which outlined the property of concern. He stated that Thorntree is a front group for the Walmart Corporation. He said he is concerned the Board does not know the history of the land as a park designation. He urged the Board not to sell this land for the development of a Walmart store, and to preserve it as parkland. Tim Allen, 213 North Corn Street, spoke in opposition to the proposed sale of land on Elmira Road to Thorntree Hill Associates. Mr. Allen said before the Board sells this land, he hopes members will consider this as an issue of great public concern. Mr. Allen referred to a petition (this petition was not submitted to the Board) in opposition of the development of land for use as a Walmart store. Laura Marks, 1005 South Danby Road, spoke in opposition to the proposed sale of land on Elmira Road to Thorntree Hill Associates. Ms. Marks referred to the Town of Ithaca Comprehensive Plan and spoke of the importance of protecting the flood plain. Ms. Marks stressed that planning is vital to the future of Tompkins County. Jill Brantley, 613 Utica Street, spoke in opposition to the proposed sale of land on Elmira Road to Thorntree Hill Associates. Ms. Brantley said she is concerned with the procedures for selling County - owned land. Ms. Brantley also questioned the procedures for Board action on resolutions, and how much advance notice is required before action can be taken at a meeting. She said she does not feel an item should be allowed to be added to the agenda and voted on at that same meeting. Chairman Stein stated it requires a two-thirds vote by the Board to allow an item not on the original agenda, to be added. Erica VanEtten, 147 Starks Road, Newfield, stated as a life-long resident of the Newfield area, she is very concerned with land use in the area between Treman and Buttermilk Parks. She believes this land needs special attention and a great deal of planning. She said cutting into this parkland would deteriorate the value of the State parks in this area. Joseph Jelinski, member of the Taxpayers' Advisory Partnership (TAP), spoke concerning the Recycling and Solid Waste Center. Mr. Jelinski stated that the Facility is a capital investment of at least $10 million and every resident of Tompkins County would be impacted by this. He said it does not make any sense for the County to proceed with this Facility. He asked that an outside firm conduct a financial analysis of the project, and said the Board would only benefit from this. He asked that a joint committee be created with County officials and local private sector representatives. Mr. Jelinski spoke on behalf of TAP, and made the following proposal: The TAP would agree to pay half of the cost (estimated not to exceed $4,000) of an independent financial analysis to be done on the Recycling and Solid Waste Center, while the project is put on a thirty -day hold. Mr. Jelinski thanked the Board for its consideration and said he hopes the Board will accept this proposal in the spirit it is offered. Mark Finkelstein, City of Ithaca resident and Co-founder of TRASH (Tompkins Residents for Affordable Solid Waste Handling), said he feels the County has not played fair in its handling of solid waste. By adopting flow control, it forced haulers to do business with the County, and made it a crime to not do so. He said he has heard rumors that at least one County official will try to interfere with a local 135 June 7, 1994 trash hauler's application for a permit to the Department of Environmental Conservation to operate a transfer station. Mr. Finkelstein urged the Board to proceed with the offer made by Mr. Jelinski under privilege of the floor. Alan Cohen, 302 East State Street, and member of the Taxpayers' Advisory Partnership, spoke concerning the Recycling and Solid Center. Mr. Cohen urged the Board to accept the offer made by Mr. Jelinski earlier in the meeting. Ernie Bury, Valley Road, spoke concerning solid waste. Mr. Bury stated landfills are very hazardous to the environment. He believes by the end of this decade, landfills will no longer be built, and referred to a proposal to make natural gas out of the solid waste stream. Mr. Bury stated this County should be taking advantage of processing facilities in other counties, rather than building one in Tompkins County. Lance Barr, 114 Auburn Street, spoke concerning solid waste. Mr. Barr stated he feels the handling of solid waste should be left to the private sector, and that business and politics should be not be mixed. Lawrence Conlon, Lansing resident, spoke concerning solid waste. Mr. Conlon stated he has attended most of the solid waste meetings in the past few weeks and he agrees with the statement made at a committee meeting by Representative Meskill that the public does not have confidence in the numbers being presented in relation to solid waste. Mr. Conlon stated the Board is faced with a $10 million decision, and owes the public to postpone this project for 30 to 60 days. He would like to see the public make the decision on whether to proceed with the Recycling and Solid Waste Center. Paul Sayvetz, City of Ithaca resident, stated he opposes the development of Walmart on the land in question on Elmira Road. He also asked that the Board Chambers be renovated to provide more room for the public. Jack Miller, Fire, Disaster and EMS Coordinator, spoke concerning E911. Mr. Miller stated in 1990 the Board appointed a Task Force. This Task Force has visited other counties to find the best E911 system. The Task Force feels the recommendation it has presented to the Board is the best for Tompkins County. He said 39 other counties will have an operational E911 system in New York State by March 1, 1995. Mr. Miller stated the E911 proposal will be placed on the agenda for the June 21 Board meeting, and urged its support. Guy Gerrard, City of Ithaca resident, spoke in opposition to the development of a Walmart store near Buttermilk Falls on Elmira Road. Mr. Gerrard stated he feels this will have a negative impact on tourism in this area. Privilege of the Floor by Board Members Mr. Winch, District No. 8 Representative, spoke concerning the Recycling and Solid Waste Center. He said he held a press conference last week to state his position on solid waste, and reiterated that statement for the record. Mr. Winch said "with the Supreme Court overturning Flow Control, it is my feeling that municipalities cannot compete with the private sector for the collection of trash and recyclables, and its disposal. I supported this project since inception, but with the events of recent times I can no longer support it. I supported our staff and plan to continue a positive relationship with them regardless of the content of any discussions. This decision has been extremely difficult for me and a tough one because I am reversing a long-standing position; however, I have changed that position. As for the fact that I was calling for a referendum and it appears that we cannot have that, I would like to have that clarified by the County Attorney for the reason why not, and I believe my constituents certainly have given me their referendum from telephone calls and from meeting on the streets, as well as co-workers, friends, and from what I have heard from those people, as well as several municipalities telling us to stop 136 June 7, 1994 that and basically telling us to get out of the garbage business. I plan on trying to see that that happens. I plan on supporting the resolution on the 21st for trying to wait for an additional thirty to sixty days, thank you." Mr. Theisen, County Attorney, responded that he was not prepared to answer the question about calling for a referendum. Ms. Blanchard, District No. 1 Representative, said at the Solid Waste Committee meeting this morning she introduced a resolution asking for a sixty day hold on the Recycling and Solid Waste Center project. The purpose of the hold was to undertake three different types of activities: financial evaluation as suggested by Mr. Jelinski and Mr. Cohen; to undertake a fuller exploration of alternatives, including some that have probably already been looked at; and meet with representatives of local government throughout Tompkins County to see how our actions would have an impact on them. That resolution failed with a vote of three to two. She said she will be placing that resolution on the June 21 agenda, and in the meantime she will be looking for a compromise to the sixty days. Mr. Lerner, District No. 2 Representative, stated when he came to this Board four and a half years ago, solid waste was as ever controversial and one of the critiques of the program was that the solid waste program was spending way too much on private consultants. We have made a concerted effort over the past few years to cut back on consultants and much more economically do things in-house. He said he feels it is ironic that the County is being criticized for not hiring enough independent consultants. He noted that over the eight year history of the development of the Recycling and Solid Waste Center, there have been a number of independent consultants and bodies that have had an opportunity to have input into the development of that proposal. Mr. Lane, District No. 14 Representative, spoke concerning the public space in Board Chambers. Mr. Lane stated he sat uncomfortably in the public area for several meetings last year and was angered by this. He said as a Board member he appreciates the public coming, and they deserve better. The Public Works and other committees are discussing the space requirements, and hopefully a better space situation will be available in the future. Mr. Joseph, District No. 12 Representative, spoke concerning the development of a Walmart store on Elmira Road. He said this land belongs to the taxpayers of this County, and they should decide if it should be sold or not. He said his constituents should contact him and let them know how they feel. Ms. Kiefer, District No. 10 Representative, agrees with comments made by Mr. Joseph. She said next week she will be going out to walk County lands that are of interest, and asked any other interested Board member to get in touch with her. Mr. Proto, District No. 7 Representative, stated he attended the dedication ceremony on Sunday in honor of William Grant Egbert, Founder of Ithaca College. President Whalen sends his regards and appreciation for the Board adopting that resolution. He said as a member of the Vietnam Veterans Chapter 377, he thanked the local media for the recognition it gave D -Day. He reminded the Board that each Board member should encourage their constituents to contact their State legislators, and let them know how you feel about the State Takeover of Medicaid. Mr. Meskill, District No. 15 Representative, spoke concerning the Recycling and Solid Waste Center. Mr. Meskill referred to a communication from the Towns of Enfield and Ulysses and said he feels very uncomfortable with some of the numbers that have been presented. He believes the Board should take the Taxpayers' Advisory Partnership (TAP) up on their offer. Ms. Mink, District No. 3 Representative, stated people have been using the overturning of flow control for reviving doubts about the Recycling and Solid Waste Center. Ms. Mink stated that flow control has to do with the way we finance solid waste disposal and has nothing to do with recycling. The 137 June 7, 1994 issue of economics of the Recycling and Solid Waste Center is something different. She said she found the offer from TAP intriguing. She feels if this is an offer made in good faith the Board should take advantage of it with no moratorium placed on the project. Mr. Totman, District No. 9 Representative, spoke concerning the Recycling and Solid Waste Center. He said each Board member represents a body of people. He said the Groton public is 90 percent opposed to what the County is doing. Mr. Totman thinks the County should put the project on hold and hire an outside consultant. Mr. Todd, District No. 6 Representative, stated he agrees with comments made by Representative Mink. He said delaying this project is not going to solve anyone's problems. He said he is reminded of a statement made by past Board member, Bill Kerr. Mr. Todd stated he felt he was elected to do the right thing, and believes he is doing the right thing by supporting the Recycling and Solid Waste Center. He said he could have backed down from the project at any time recently. He believes going forward with the Facility is in the best interest of Tompkins County, and he is not backing down. Mr. Lerner, District No. 2 Representative, stated if the County is going to operate effectively in the solid waste business, it has to be more nimble than government ordinarily is. He thinks it goes against that to stop a project for thirty to sixty days to think it over. Ms. Kiefer, District No. 10 Representative, stated that she has not been contacted by very many people about solid waste, and the few comments she has received have not been negative. She said she would be delighted if the expertise of an outside consultant could be applied to look over the County's financial analysis. She said she would be angered if people are suggesting a delay in the project because they have been opposed to the Recycling and Solid Waste Center all along, or because they just think the County is going in the wrong direction, and are ceasing on this as another way to get past the construction season. She feels more information can be obtained in a week or two, not thirty to sixty days. Chairman Stein stated in the next few days he will appoint a committee to discuss and review the offer made by the Taxpayers' Advisory Partnership earlier in the meeting. Addition and Withdrawal of Resolutions from the Agenda Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the following resolutions: Adoption of Revision - Administrative Manual Policy Authorizing a Public Hearing on Proposed Local Law No. 3 of 1994 - Amending Local Law No. 2 of 1970 and Local Law No. 4 of 1992 - Establishing Standards of Conduct for Officers and Employees of the County of Tompkins On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote by members present, the following resolutions were added to the agenda: Approval of the 1994/1995 Alternatives to Incarceration Plan Resolution Approving the Issuance of Certain Bonds by the Tompkins County Industrial Development Agency and Pledging Non -Interference with the Rights of the Holders of the Bonds (Tompkins County Alcoholism Foundation Facility) Resolution Approving the Issuance of Certain Bonds by the Tompkins County Industrial Development Agency and Pledging Non -Interference with the Rights of the Holders of the Bonds (Kendel of Ithaca, Inc. Project) Resolution Approving the Provision of Financial Assistance by the Tompkins County Industrial Development Agency to Stewart Howe Alumni Services, Inc. 138 June 7, 1994 Withdrawal of Resolution Requiring Board Affirmation Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA051-94 - Budget Adjustments and Appropriations - Various Departments CA052-94 - Award of Bid - Steel Sheet Piling - Supply and Installation CA053-94 - Authorization to Execute Contracts and Budget Adjustment - "89-313" Funds - Children With Special Care Needs CA054-94 - Authorization to Execute Contract - Challenge Industries, Inc. - Use State Grant Funds to Microfilm Survey Maps in County Clerk's Office CA055-94 - Authorization to Contract with the Village of Cayuga Heights for Circuit Rider Services Chairman's Report and Appointments Chairman Stein had no report or appointments to make. Report and Presentation of Resolutions by the Chair of the Planning, Economic Development and Education Committee Ms. Mink, Chair, reported the Committee met last week. She said proceedings from the Economic Conference are done and will be mailed out. RESOLUTION NO. 111 - RESOLUTION APPROVING THE ISSUANCE OF CERTAIN BONDS BY THE TOMPKINS COUNTY INDUSTRIAL DEVELOPMENT AGENCY AND PLEDGING NON-INTERFERENCE WITH THE RIGHTS OF THE HOLDERS OF THE BONDS (TOMPKINS COUNTY ALCOHOLISM FOUNDATION FACILITY) MOVED by Ms. Mink, seconded by Mr. Proto. Michael Stamm, Tompkins County Area Development President, briefly explained the Industrial Development Agency, and said changes in State Law now require issuance of these bonds to be acted on by the County legislature. He said these bonds are not backed by the credit of the County or the Industrial Development Agency. Mr. Stamm stated this resolution allows a company to access lower interest rates, and there is no obligation to the County. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Livesay). RESOLUTION ADOPTED. WHEREAS, pursuant to Title 1 of Article 19-A of the General Municipal Law of the State of New York ("the State") and Chapter 535 of the Laws of 1971 of the State (collectively, the "Act"), the County Board of Representatives, as legislative body of Tompkins County (the "County") has heretofore appointed the Chairman and members of the Tompkins County Industrial Development Agency (the "Issuer") and has duly caused to be filed in the office of the Secretary of State of the State the certificates required by Section 856 of the General Municipal Law, and WHEREAS, the County has been advised by the Issuer that the Issuer proposes to issue, contingent upon the adoption of this resolution, its Civic Facility Revenue Bonds (Tompkins County Alcoholism Foundation Facility) in an aggregate principal amount sufficient to pay the cost of acquiring, constructing, reconstructing and equipping the below described Facility (the "Facility"), presently estimated to be approximately $1,325,000 (the "Bonds"), and WHEREAS, the Facility shall consist of the acquisition and reconstruction of an existing 5,000 square foot building, construction and equipping of an additional building out of 11,000-12,000 square feet located at 930 Danby Road, Ithaca, Tompkins County, New York, and WHEREAS, the Facility shall be leased (with an option to purchase) by the Issuer to Tompkins County Alcoholism Foundation (the "Company"), and 139 June 7, 1994 WHEREAS, it is the intent of the Issuer that interest on the Bonds qualify for exemption from federal income taxation pursuant to Section 145 of the Internal Revenue Code of 1986, as amended by the Internal Revenue Code of 1986 (the "Code"), and WHEREAS, pursuant to Section 147(f) of the Code, interest on the Bonds will not qualify for exemption from federal income taxation unless the issuance of the Bonds is approved by the County Board of the County after a public hearing to consider both the issuance of the Bonds and the nature and location of the Facility has been conducted following reasonable public notice, and WHEREAS, such public hearing has been duly held and a report of such hearing has been made available to each member of the County Board of the County prior to this meeting, and WHEREAS, Section 870 of the General Municipal Law specifically provides that neither the Bonds nor any other obligation of the Issuer shall be a debt of the County nor shall the County be liable thereon, and WHEREAS, pursuant to Section 868 of the General Municipal Law, the County Board of the County desires to pledge to and agree with the purchasers and holders of the Bonds that the County will not limit or alter rights and remedies of the holders of the Bonds, now therefore be it RESOLVED, by this Board of Representatives of the County of Tompkins, as follows: Section 1. For the sole purpose of qualifying the interest payable on the Bonds for exemption from federal income taxation pursuant to the provisions of Section 145 of the Code, the County Board of Tompkins County, as the elected legislative body of the County, hereby approves the issuance by the Issuer of the Bonds, provided that the Bonds, and the premium (if any) and interest thereon, shall be special obligations of the Issuer and shall never be a debt of the State or any political subdivision thereof, including, without limitation, the County, and neither the State nor any political subdivision thereof, including, without limitation, the County, shall be liable thereon. Section 2. In order to induce and encourage the purchase and enhance the marketability of the Bonds, the County, pursuant to the authorization set forth in Section 868 of the General Municipal Law, does hereby pledge to and agree with the holders of the Bonds, when, as and if issued by the Issuer, that the County will not limit or alter the rights vested in the Issuer pursuant to the Act to acquire, hold, lease, maintain and sell the Facility, to establish and collect rentals, fees, installments of purchase price and other charges therefrom, to pledge such rentals, fees, installments of purchase price and other charges, to grant a security interest in the Facility and to fulfill the terms of any agreements made by the Issuer with the holders of such Bonds, nor in any way impair the rights and remedies of the holders of such Bonds until such Bonds, together with the interest thereon, with interest on any unpaid installments of interest and all costs and expenses in connection with any action or proceeding by or on behalf of the holders of the Bonds, are fully met and discharged. Section 3. This resolution shall be deemed to be made for the benefit of the holders, from time to time, of the Bonds and shall constitute a contract between the County and the holders of the Bonds. Section 4. This resolution shall take effect immediately. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 112 - RESOLUTION APPROVING THE ISSUANCE OF CERTAIN BONDS BY THE TOMPKINS COUNTY INDUSTRIAL DEVELOPMENT AGENCY AND PLEDGING NON-INTERFERENCE WITH THE RIGHTS OF THE HOLDERS OF THE BONDS (KENDAL OF ITHACA, INC. PROJECT) MOVED by Ms. Mink, seconded by Mr. Proto. Ms. Blanchard requested permission to abstain from voting on this resolution on the basis she is one of the consultants on the Kendel Development Team. Chairman Stein, with the Board's concurrence, granted permission for this abstention. A voice vote resulted as follows: Ayes - 13, Noes - 0, Abstentions - 1 (Representative Blanchard), Excused - 1 (Representative Livesay). RESOLUTION ADOPTED. 140 June 7, 1994 WHEREAS, pursuant to Title 1 of Article 18-A of the General Municipal Law of the State of New York ("the State") and Chapter 535 of the Laws of 1971 of the State (collectively, the "Act"), the County Board of Representatives, as legislative body of Tompkins County (the "County") has heretofore appointed the Chairman and members of the Tompkins County Industrial Development Agency (the "Issuer") and has duly caused to be filed in the office of the Secretary of State of the State the certificates required by Section 856 of the General Municipal Law, and WHEREAS, the County has been advised by the Issuer that the Issuer proposes to issue, contingent upon the adoption of this resolution, its Life Care Facility Revenue Bonds (Kendal of Ithaca, Inc. Project) in an aggregate principal amount sufficient to pay a portion of the cost of acquiring, constructing and equipping the below described Facility (the "Facility"), such Bonds presently estimated to be approximately $23,000,000 but not to exceed the total cost of the Facility (the "Bonds"), and WHEREAS, the Facility shall consist of the acquisition, construction and equipping of a life care community at the site of the Savage Farm on North Triphammer Road, Village of Cayuga Heights, Tompkins County, New York, and WHEREAS, the Facility shall be transferred by Kendal at Ithaca, Inc. (the "Company") to the Issuer and immediately re -conveyed by the Issuer to the Company, and WHEREAS, it is the intent of the Issuer that interest on the Bonds qualify for exemption from federal income taxation pursuant to Section 145 of the Internal Revenue Code of 1986, as amended (the "Code"), and WHEREAS, pursuant to Section 147(0 of the Code, interest on the Bonds will not qualify for exemption from federal income taxation unless the issuance of the Bonds is approved by the County Board of the County after a public hearing to consider both the issuance of the Bonds and the nature and location of the Facility has been conducted following reasonable public notice, and WHEREAS, such public hearing has been duly held and a report of such hearing has been made available to each member of the County Board of the County prior to this meeting, and WHEREAS, Section 870 of the General Municipal Law specifically provides that neither the Bonds nor any other obligation of the Issuer shall be a debt of the County nor shall the County be liable thereon, and WHEREAS, pursuant to Section 868 of the General Municipal Law, the County Board of the County desires to pledge to and agree with the purchasers and holders of the Bonds that the County will not limit or alter rights and remedies of the holders of the Bonds, now therefore be it RESOLVED, by this Board of Representatives of the County of Tompkins, as follows: Section 1. For the sole purpose of qualifying the interest payable on the Bonds for exemption from federal income taxation pursuant to the provisions of Section 145 of the Code, the County Board of Tompkins County, as the elected legislative body of the County, hereby approves the issuance by the Issuer of the Bonds, provided that the Bonds, and the premium (if any) and interest thereon, shall be special obligations of the Issuer and shall never be a debt of the State or any political subdivision thereof, including, without limitation, the County, and neither the State nor any political subdivision thereof, including, without limitation, the County, shall be liable thereon. Section 2. In order to induce and encourage the purchase and enhance the marketability of the Bonds, the County, pursuant to the authorization set forth in Section 868 of the General Municipal Law, does hereby pledge to and agree with the holders of the Bonds, when, as and if issued by the Issuer, that the County will not limit or alter the rights vested in the Issuer pursuant to the Act to acquire, hold, maintain and transfer the Facility, to establish and collect rentals, fees, installments of purchase price and other charges therefrom, to pledge such rentals, fees, installments of purchase price and other charges, to grant a security interest in the Facility and to fulfill the terms of any agreements made by the Issuer with the holders of such Bonds, nor in any way impair the rights and remedies of the holders of such Bonds until such Bonds, together with the interest thereon, with interest on any unpaid installments of interest and all costs and expenses in connection with any action or proceeding by or on behalf of the holders of the Bonds, are fully met and discharged. Section 3. This resolution shall be deemed to be made for the benefit of the holders, from time to time, of the Bonds and shall constitute a contract between the County and the holders of the Bonds. Section 4. This resolution shall take effect immediately. SEQR ACTION: EXEMPT OR TYPE II 141 June 7, 1994 (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 113 - RESOLUTION APPROVING THE PROVISION OF FINANCIAL ASSISTANCE BY THE TOMPKINS COUNTY INDUSTRIAL DEVELOPMENT AGENCY TO STEWART HOWE ALUMNI SERVICES, INC. MOVED by Ms. Mink, seconded by Mr. Proto. Mr. Stamm, President, Tompkins County Area Development, stated many communities throughout New York State are enacting this type of resolution. He said this offers an exemption from State and local sales and use tax with respect to the qualifying personal property portion of the Facility. He said this Facility will be approximately 5,000 square feet, and will add five new jobs. Mr. Stamm introduced Peter Machesney, President of Stewart Howe Alumni Services, Inc. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Livesay). RESOLUTION ADOPTED. WHEREAS, pursuant to the General Municipal Law of the State of New York ("the State") and Chapter 535 of the Laws of 1971 of the State (collectively, the "Act"), the County Board of Representatives, as legislative body of Tompkins County (the "County") has heretofore appointed the Chairman and members of the Tompkins County Industrial Development Agency (the "Issuer") and has duly caused to be filed in the office of the Secretary of State of the State the certificates required by Section 856 of the General Municipal Law, and WHEREAS, the County has been advised by the Industrial Development Agency (the "IDA") that the IDA proposes to provide financial assistance, consisting generally of exemption from taxation expected to be claimed by the Company as a result of the Issuer taking title to, possession or control (by lease, license or otherwise) the Facility, or of the Company acting as an agent of the Issuer, consisting of (x) exemption from State and local sales and use tax with respect to the qualifying personal property portion of the Facility, (y) exemption from real estate transfer tax with respect to the transfer of the Facility or any portion thereof to the Issuer and exemption from mortgage recording tax with respect to any qualifying mortgage on the Facility, and (z) exemption from general real property taxation with respect to the Facility, which exemption shall be offset, in whole or in part, by contractual payments in lieu of taxes by the Company for the benefit of tax affected jurisdictions, and WHEREAS, the Facility shall consist of the construction of an approximately 4,500 square foot Facility at Carpenter Business Park, Ithaca, New York and for the equipping of such facility to be used for publishing and consulting business activities (collectively, the "Facility"), Ithaca, Tompkins County, New York, and WHEREAS, the Facility shall be leased (with an option to purchase) by the Issuer to STEWART HOWE ALUMNI SERVICES a New York Sole Proprietorship, (the "Company"), and WHEREAS, a public hearing has been duly held and a report of such hearing has been made available to each member of the County Board of the County prior to this meeting, now therefore be it RESOLVED, by this Board of Representatives of the County of Tompkins, as follows: Section 1. The County Board does hereby authorize the IDA to approve the contemplated financial assistance described herein. Section 2. This resolution shall take effect immediately. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 114 - DISSOLUTION OF THE TOMPKINS COUNTY ECONOMIC ADVISORY BOARD MOVED by Ms. Mink, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. 142 June 7, 1994 WHEREAS, the Board of Representatives established the Tompkins County Economic Advisory Board (EAB), by Resolution No. 76, dated March 27, 1978, in order to advise the Board of Representatives on matters related to economic development, and WHEREAS, the Economic Advisory Board has prepared and submitted to the Board of Representatives its report, entitled Overall Economic Development Strategy and contributed to the development of the Defense Industry Study, and WHEREAS, the members of the EAB have contributed a list of economic development concerns that can be addressed by the Board of Representatives and assigned study groups, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That the Tompkins County Economic Advisory Board is hereby dissolved, RESOLVED, further, That the Board of Representatives extends its appreciation to all members of the Advisory Board, past and present, for their many hours of work on behalf of Tompkins County and its residents, and that any future economic development assignments will consider the former members of the Economic Advisory Board. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 115 - AUTHORIZATION OF PUBLIC HEARING FOR TOMPKINS COUNTY SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT AND COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, Tompkins County is eligible for Small Cities Community Development Block Grant (CDBG) funds from the United States Department of Housing and Urban Development (HUD), and WHEREAS, the County has previously applied for CDBG funds and has indicated an interest in applying for funds in the current year, and WHEREAS, all CDBG applications require the development of a Comprehensive Housing Affordability Strategy (CHAS) and a public hearing on both the CDBG application and the CHAS, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That a public hearing on the Tompkins County CDBG application and CHAS be authorized and held in the Tompkins County Board of Representatives Chambers on Tuesday, June 21, 1994, at 5:30 p.m., RESOLVED, further, That the public hearing be advertised appropriately through the official newspaper of the County, the Ithaca Journal. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions by Chairman of the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, reported the Committee will meet June 14 at Noon. RESOLUTION NO. 116 - AUTHORIZE INTER -MUNICIPAL AGREEMENT — CORTLAND/TOMPKINS COUNTIES - TOMPKINS CORTLAND COMMUNITY COLLEGE (TC3) MOVED by Mr. Lerner, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. 143 June 7, 1994 WHEREAS, per Resolution No. 85 of 1994, arrangements have been accepted by Cortland and Tompkins Counties to finance Tompkins Cortland Community College's Master Plan, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Chairman of the Tompkins County Board of Representatives be and hereby is authorized to sign the Inter -Municipal Agreement between Cortland and Tompkins Counties which outlines the provisions established in Resolution No. 85 of 1994, RESOLVED, further, That the form of said agreement shall be approved by the County Attorney, RESOLVED, further, That this Resolution shall become effective upon adoption of a concurrent Resolution by the Cortland County Legislature, RESOLVED, further, That a certified copy of this Resolution be sent to the Cortland County Legislature and to Tompkins Cortland Community College. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 117 - DELEGATING TO THE COUNTY COMPTROLLER OF THE COUNTY OF TOMPKINS, NEW YORK, THE POWER TO AUTHORIZE THE ISSUANCE OF AND TO SELL $2,000,000 REVENUE ANTICIPATION NOTES OF SAID COUNTY IN ANTICIPATION OF THE RECEIPT OF STATE AID DURING THE FISCAL YEAR OF SAID COUNTY COMMENCING JANUARY 1, 1994 MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. RESOLVED, by the Board of Representatives of the County of Tompkins, New York as follows: Section 1. The power to authorize the issuance of and to sell $2,000,000 revenue anticipation notes of the County of Tompkins, New York, including renewals thereof, in anticipation of the receipt of State Aid due said County during the fiscal year of said County commencing January 1, 1994, is hereby delegated to the County Comptroller, the chief fiscal officer of such County. Such notes shall be of such terms, form and contents, and shall be sold in such manner as may be determined by County Comptroller, consistent with the provisions of the Local Finance Law. Section 2. This resolution shall take effect immediately. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report by the Chairman of the Solid Waste Committee Mr. Todd, Chairman, Solid Waste Committee, reported the Committee met this morning, and there was discussion on increasing the Annual Solid Waste Fee. He said the Committee approved the 100 percent design drawings of the Recycling and Solid Waste Center minus the landscape work, and the bid will be ready to go in a couple of weeks. The Committee approved a renewal of a contract with Superior Disposal to provide curbside collection to the County. Mr. Todd reported that Jonathan Wood, Assistant County Attorney, is working on revising the current trash tag Law. Mr. Proto asked where the 100 percent drawings of the Recycling and Solid Waste Center are available for review. Mr. Todd stated the drawings are in the Board office, and questions should be directed to James Kazda, Sr. Civil Engineer. Discussion followed Mr. Todd's Committee report. There was discussion about who would be making adjustments to the trash tags. Mr. Todd stated that it is being left up to individual residents to deal with their haulers on adjustments. Mr. Lane stated a resolution directing the billing of a 1995 Annual Solid Waste Fee to be on the January billing rather than the August, was pulled from a previous agenda, and asked the status of this. Mr. Todd stated this was pulled at the request of Administration because it 144 June 7, 1994 was a large project not yet completed. Mr. Lane stated that if this is not acted on very soon, we will not be able to do this. Mr. Heyman, County Administrator, responded to this concern, stating he discussed this with Mr. Todd. He said when he became aware that County staff was going to get involved in a re- thinking of the entire Recycling and Solid Waste Center project, he informed Mr. Todd that staff does not have the time to undertake both of these projects. Ms. Kiefer stated that discussion concerning moving the billing of the Annual Fee to January took place before any indication of revisiting the way the County handles solid waste came up. She stated that she is surprised that nothing has happened with changing the Annual Fee to a January billing date, and that she didn't feel what has been asked of staff relating to revisiting solid waste options was very time consuming. Mr. Heyman outlined duties involved in both of these projects, and strongly restated his opinion that these two projects cannot be undertaken at the same time. Mr. Meskill also stated he would like to see this billing in January. Mr. Squires, Comptroller, stated he intervened and requested this resolution be slowed up. Initially the change in the billing date was going to be changed for the purpose of saving the County money. After further investigation, he questioned whether there would be a cost savings because of the many changes that had to be done to accommodate this. He said it became clear to him that this would be a convenience, not a cost savings. Mr. Lerner stated this is on the Budget and Fiscal Policy Committee agenda for June 14 at noon, and asked Mr. Heyman and Mr. Squires to be prepared to explain concerns on this subject at that time. Ms. Kiefer asked that information on this be shared with the Solid Waste Committee. Report and Presentation of Resolutions by the Public Works Committee Chairman Mr. Winch, Chairman, Public Works Committee, reported the Committee received the five-year Bridge Plan as prepared by staff. The Plan gives information on what bridge work is planned on being done on what bridges for the next five years. Mr. Winch stated that there are 106 bridges that are operated by Tompkins County. These bridges have a design life of 50 - 70 years. Eighteen bridges in Tompkins County are 70 or more years old, and 54 percent are fifty years or older. He said at least six bridges have closed in the last few weeks. He stated he is very much concerned with the amount of funding the County has to maintain its bridge system in the proper way. Mr. Winch also reported on a new venture being undertaken by the Public Works Department. They have a one-year agreement with NYSEG (New York State Electric and Gas Corporation) for the use of compressed natural gas in one County transit bus. Mr. Mobbs, Commissioner of Public Works, reported that the 1993 Clean Air Act requires the County to do something with its fleets, and to consider the use of clean fuels. During this one-year pilot program, NYSEG will also being using the vehicle for their own demonstrative use and will be gaining experience and knowledge on this. Mr. Winch reported on a $200,000 grant from the FAA (Federal Aviation Administration) for use on the Airport property. He stated the project that has been selected is the emergency access road. He stated if the entire amount of the grant is not used on that project, it will used elsewhere on Airport property. Mr. Winch stated that these funds cannot be used on Brown Road, because that Road is not Airport property. RESOLUTION NO. 118 - ACCEPTANCE OF GRANT - SPECIAL AVIATION TRANSPORTATION PROGRAM MOVED by Mr. Winch, seconded by Ms. Blanchard. Mr. Lane expressed his opposition to spending money on Kline Boulevard, and stated he feels there are other roads where these funds could be better used. Mr. Winch stated he understands his concerns; however, this is a quick access road for service and emergency vehicles. Mr. Winch said these funds must be used on Airport property. A roll call vote resulted as follows: Ayes - 8 (Representatives Blanchard, Evans, Joseph, Proto, Stein, Todd, 145 June 7, 1994 Totman and Winch), Noes - 6 (Representatives Kiefer, Lane, Lerner, Meskill, Mink and Schuler), Excused - 1 (Representatives Livesay). RESOLUTION ADOPTED. WHEREAS, the New York State Department of Transportation has established a Special Aviation Transportation Program which will provide a one time grant of $200,000 for projects which otherwise would not receive funding, and WHEREAS, Kline Boulevard, is the primary emergency access for the airside ramp and also provides access to the Federal Aviation Administration Tower, Terminal Services, employee parking, rental car return and rental car service, and WHEREAS, Kline Boulevard is categorized by the New York State Department of Transportation Standards as distressed and in need of major reconstruction, now therefore be it RESOLVED, on recommendation of the Capital Program and Public Works Committees, That Kline Boulevard be designated as the project to receive the grant from the Special Aviation Transportation Program, RESOLVED, further, That the proposal from T.G. Miller for design of Kline Boulevard is hereby accepted and the County Administrator is directed to execute an agreement for a sum not to exceed a total of $9,750. Funds will be made available from the Airport Fund Balance until such time as the grant is received. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 119 - RESOLUTION OF APPRECIATION - MR. OTIS T. DREW MOVED by Mr. Winch, unanimously seconded and adopted by voice vote by members present. WHEREAS, Mr. Otis T. Drew has devoted hundreds of hours of his time and a considerable amount of skill in creating a half -scale replica of the Thomas -Morse "Scout" aircraft which was manufactured in Ithaca at the end of the first World War, and WHEREAS, said half -scale replica has been generously donated to the new Tompkins County Airport Terminal to be hung in the central atrium as a tribute to his father, the late Mr. Otis T. Drew, and WHEREAS, said Thomas -Morse "Scout" will serve as a lasting reminder of Ithaca's aviation history, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the Board of Representatives hereby recognizes Mr. Otis T. Drew's generous donation to its new airport terminal and thanks him for his wonderful gift. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 120 - AUTHORIZING SUPPLEMENTARY AGREEMENT NO. 1 TO CONTRACT FOR CONSULTING AND ADMINISTRATION SERVICES IN CONNECTION WITH THE SECURE AREA ACCESS SYSTEM - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, installation of the Secure Area Access System in the New Terminal Building has required an increase in the size and scope of the project as detailed in the original contract, and WHEREAS, the increase in scope has necessitated additional administrative and consulting work to accomplish a finalization of said project, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the Supplementary Agreement No. 1 with C & S Engineers for an additional $4,917 be approved and that the County 146 June 7, 1994 Administrator be and hereby is authorized to execute said supplementary agreement, subject to approval by the Federal Aviation Administration (FAA), and New York State Department of Transportation (NYSDOT), and that the budget appropriations shall be as follows: FAA Share (90%) A/C No. 5610.4592 $4,425 NYSDOT Share (5%) A/C No. 5610.3592 $ 246 Local Share (PFC) (5%) A/C No. 5610.5031 $ 246 Total A/C No. 5610.9239 $4,917 RESOLVED, further, That the Comptroller is hereby authorized to advance monies until reimbursement is received from the various funding sources. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report by the Health and Environmental Quality Committee Chairman Mr. Evans, Chairman, Health and Environmental Quality Committee, reported the Committee will meet June 21, and will discuss the SPCA proposal to require the licensing of cats in Tompkins County. The Committee will also be discussing mental health reinvestment money. Report by the Human Services Committee Chairman Mr. Joseph, Chairman, Human Services Committee, reported the Committee met this morning, and had discussion with Anne Rhodes of the Multicultural Resource Center on the funding of that organization. The Committee also discussed various long-range programs sponsored by the Department of Social Services, and the status of the consolidation of these programs. Report by the Governmental Affairs Committee Chair Mrs. Livesay, Chair, Governmental Affairs Committee, reported the Committee met prior to the Board meeting and will meet again June 9 at 9 a.m. in the Old Jail Conference Room. Report, Presentation of Resolutions, and Appointments by the Public Safety Committee Chair Mrs. Schuler, Chair, Public Safety Committee, reported the Committee met on June 2. The Committee discussed court security, and will be meeting with the Public Works Committee on this subject. The Committee discussed jail statistics; however, Mrs. Schuler reported those statistics have changed. There was also discussion on the recent evaluation on the Jail that was performed by the State Commission on correction. It was the feeling of the Committee that the report by the Commission was less than informative. She said the Human Rights Commission, Mr. Joseph, Chairman Stein, and Sheriff Guest met on May 27 to discuss this report. Mr. Joseph reported to the Committee that the meeting was productive, and that the Sheriff has agreed to allow the Human Rights Commission to investigate future concerns at the Jail. The Committee received an update on the Alternative to Incarceration Plan and was informed of a shortfall in the budget for that program. She said she will offer a resolution to restore funding to that program following her Committee report. RESOLUTION NO. 121 - APPROVAL OF 1994-1995 ALTERNATIVE TO INCARCERATION PLAN MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the 1994 - 1995 Alternative to Incarceration plans have been approved by the Criminal Justice Advisory/Alternatives to Incarceration Board at a level which would maintain the existing level of services to the community, and 147 June 7, 1994 WHEREAS, the total appropriation would be $46,874, and WHEREAS, the allocation from the Division of Probation and Correctional Alternatives is scheduled to be $37,506, leaving a shortfall in the amount of $9,368, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That it is the intention of this Board, upon plan approval by the New York State Division of Probation and Correctional Alternatives to use $4,684 from the one percent Bail Fees, to match the same amount from New York State. SEQR ACTION: EXEMPT OR TYPE II (EXEMPT OR TYPE II) It was MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to appoint Adam Ableson as an attorney representative to the Advisory Board on Indigent Representation, for a term expiring December 31, 1996. RESOLUTION NO. 122 - AMENDMENT TO CAPITAL BUDGET - TRANSIT PROJECTS MOVED by Mr. Evans, seconded by Mrs. Schuler. Ms. Kiefer asked if this money will be used to purchase a bus which operates on alternative fuel. Mrs. Blanchard stated there is no intention to purchase this type of bus right now, but this is seriously being looked at. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Kiefer), Excused - 1 (Representative Livesay). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Capital Program Committee, That the Tompkins County Board of Representatives authorizes amending the Capital Budget by substituting 1994 Transit Bus Project for Congestion Mitigation Bus Project and increasing the General Fund appropriation by $7,025 to a total of $63,925. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report by the Public Information Committee Ms. Mink, Member of the Public Information Committee, reported the deadline for submitting articles for the County newsletter is the end of the week. This newsletter will be distributed to the public by insertion in the Ithaca Journal. Approval of Minutes It was MOVED by Mr. Proto, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to approve the minutes of May 17, 1994 as submitted. County Administrator's Report Mr. Heyman, County Administrator, reported on two allegations made by Mark Finkelstein under privilege of the floor. Mr. Finkelstein had stated earlier in the meeting that County officials have stated they would try to stop a private trash hauling business from receiving a permit to operate a transfer station. Mr. Heyman stated he has spoken to the officials who are alleged to have made these statements, and neither have indicated they will try to hinder that hauler from obtaining a permit. However, he stated it is appropriate for anyone to review an application or permit. County Attorney's Report Mr. Theisen, County Attorney, reported the NYSEG settlement agreement was accepted by NYSEG within the time prescribed, and the matter is settled. 148 June 7, 1994 Other Report Mrs. Schuler, Representative, District No. 4, reported the 1994 Ithaca Festival went well. On motion the meeting adjourned at 8:40 p.m. 149 June 21, 1994 Regular Meeting Public Hearing Chairman Stein called a public hearing to order at 5:30 p.m. concerning Tompkins County Small Cities Community Development Block Grant and Comprehensive Housing Affordability Strategy. Chairman Stein asked if anyone wished to speak. James Hanson, Commissioner of Planning, gave a brief background on the various programs the Planning Department and Tompkins County have sponsored. Applications are being prepared for HUD in excess of $200,000. These grants are geared to meet the critical needs of the community in the area of housing rehabilitation, first-time homeownership and economic development and public facilities development. All of the Small Cities Community Development Block Grant funds previously received by the County have directly benefited low-income housing in the County. The low-income cutoff in Tompkins County is 80 percent of the household median income, which begins at $23,950 per single person, $30,300 for a family of three, and $33,700 for a family of four. The County Planning Department has in the past prepared four successful Small Cities Community Block Grant applications since 1991 bringing in a total of $1.8 Million in federal funds and received awards at twice the success rate of a typical community. Every community that has applied has received at least one grant program. Prior to 1991, there were few communities that could benefit from the Small Cities Community Block Grant program, but he is happy to announce that the Towns of Caroline and Enfield have been successful as first-time applicants and the Town of Groton will become a first-time applicant in 1994. To date, the Small Cities funding has assisted 70 households to rehabilitate their homes and to meet critical threats to health and safety and to provide 25 families throughout the County with first-time homeownership mortgage assistance. Tompkins County homeownership program was funded last year and rated top among the 200 applications received and ranked in upstate New York. The purpose of the public hearing is the continuation of the Countywide homeownership program through a second Small Cities Community Development Block application for $600,000. In addition, the Department is working with the Towns of Enfield, Groton and Lansing on Small Cities applications for this year. The Department feels affordable housing and the opportunities for first-time homeownership are critical housing needs in Tompkins County. These needs have been thoroughly documented and studies prepared by the Tompkins County Affordable Housing Advisory Board. The creation of the first-time home buyer program has been enthusiastically supported by local financial institutions, the Ithaca Board of Realtors, its member agencies, and local housing and community development organizations. The Department solicited three applications from the public as part of the 1993 application process and we received 200. This year we expect at least 200 applications and will be able to benefit between 25 and 30 households in Tompkins County. The homeownership program is available countywide except for homes purchased in the City of Ithaca as they have their own program through INHS (Ithaca Neighborhood Housing Services). All assistance is provided as deferred -payment loans with repayment terms structured to fit the financial ability of the household to pay. Repayments are deposited into a revolving loan fund to assist additional families becoming first-time homeowners in Tompkins County. This program will provide between $15,000 and $20,000 in mortgage contributions. In addition, the area banks will provide up to $2 Million in first mortgages. p.m. No one else wished to speak, and Chairman Stein declared the public hearing to be closed at 5:37 Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. 150 June 21, 1994 Approval of Minutes It was MOVED by Mr. Totman, seconded by Mr. Lane, and unanimously adopted by voice vote, to approve the minutes of May 31, 1994 as submitted. Privilege of the Floor by the Public Steven Estes, Tompkins County resident, spoke concerning the E911 system proposed in Tompkins County. Mr. Estes stated two of his children perished in a February 23, 1990, fire at his home. He stated a daughter made an unsuccessful attempt to call 911 to report the fire, but 911 was not in service in Tompkins County. Mr. Estes urged the Board to install 911 in Tompkins County in memory of his daughters, Samantha and Blake. Leighann Baldwin, Tompkins County employee, spoke concerning the resolution on the agenda entitled Dissolving the Employee Council and Assigning Responsibility for Continuation of Its Work and Responsibilities to the Leadership Council. Ms. Baldwin asked the Board to consider incorporating the work of the Employee Council into the Leadership Council. She said she supported Dooley Kiefer's alternative resolution on the agenda. She noted that the Employee Council has been practicing TQM. Thomas Herden, City of Ithaca resident, and Employee of the Data Processing Department, spoke in support of forming the Leadership Council but in opposition to the resolution on the agenda entitled Dissolving the Employee Council and Assigning Responsibility for Continuation of Its Work and Responsibilities to the Leadership Council. Mr. Herndon said he feels the Employee Council should be given a chance to see if there is a place for it in the new total quality management. He spoke of a polling of County employees recently conducted and said more than half of the CSEA white collar employees polled were not in favor of dissolving the Council. Yvonne Bartlett, Department of Social Services Employee, spoke concerning sick building syndrome. Ms. Bartlett stated although her doctors have signed her back into work in Room 108 at Biggs A, she has not been allowed to return to work. She spoke of fmancial hardship, and said her health insurance premium is being deducted from her disability check and her electricity has been shut off. She asked the Board to help her to return to work, to stop deducting her health insurance premium from her disability check, and to allow her to receive her next disability check early to allow her to have her electricity turned back on. Betsy Darlington, City of Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Darlington urged the Board not to renew the purchase option because she believes from the beginning the County's SEQR process has been flawed. She said she feels the Board should wait for the Ithaca Planning Board to make its determination. Doria Higgins, Town of Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Higgins stated that she feels the Board should be prudent, and it is not good business to give away power or control. She feels the County has nothing to gain by renewing Wal -Mart's option to buy. Gerald Coles, City of Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Coles feels a decision whether there should be a Wal-Mart store on Elmira Road, should be a County decision. He said a store such as Wal-Mart, affects residents within at least a twenty -mile radius, not just the area it is located in. He stated he has heard rumors of Wal-Mart being associated with predatory pricing. Predatory pricing is when a store lowers its prices to attract customers, and to end its competition. This is misleading to consumers, because Wal -Mart's plan is to accrue profits and incomes 151 June 21, 1994 from existing business for its own. He asked that the Board explore what a Wal-Mart store means to all residents and businesses in Tompkins County. William Gibson, 101 Poole Road, Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Gibson stated he feels the City had to decide whether to make the proposed land located on Elmira Road into parkland or a Wal-Mart. He also feels it would be appropriate for the Board not to renew the option to buy this property, because the value of this land to the community is extremely controversial. He expressed concerned for potential traffic congestion and pollution problems, and said he sees no compelling need for this store. Mr. Gibson said he believes it would be in the County's best interest not to renew this option to purchase this property. Fay Gougakis, 412 E. Tompkins Street, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Gougakis said she does not feel Wal-Mart is wanted by Ithacans, and said she wants Buttermilk Falls to remain an attractive entrance into the City. Jeff Knight, Real Estate Agent for Wal-Mart, Bentonville, Arkansas, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thomtree Hill Associates. Mr. Knight stated that he is aware that members of this Board are concerned with this resolution, and began to outline some Wal-Mart statistics. He stated Wal- Mart is the second largest employer in the United States, and during poor economic times in 1992 created 7,000 jobs. He stated if a Wal-Mart store was developed in Ithaca, approximately 245 jobs would be created. He said Wal-Mart competes fairly and aggressively to ensure customers are the winners. Dan Hoffman, City of Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Hoffman expressed concern for the Black Diamond Recreation Trail, and water -related greenway if a Wal-Mart store were to be developed at the proposed location. He noted that the City is in the midst of deciding boundaries of a joint City -Town park; if the County decides now that it is alright to sell its land to Wal-Mart, the County is prejudging where the park boundaries should be. Mr. Hoffman stated he feels the responsible course of action would be for the County to wait until the City of Ithaca finishes its work and there is a complete Environmental Impact Statement before selling this land. Richard Levin, Wal-Mart Attorney from 217 Montgomery Street, Syracuse, spoke in support of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thomtree Hill Associates. He said the City has been provided with the information it has requested, and without the City of Ithaca's approval, the proposed Wal-Mart store will not be built. Lorna Thomas, Cortland, spoke in support of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Thomas said she is a senior citizen who is employed by Wal-Mart in Cortland. She stated she likes working for Wal-Mart, and will enjoy having a Wal-Mart store in Ithaca. Elizabeth Dissin, 213 Corn Street, Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Disson said she feels the County should not interfere with a decision the City of Ithaca has not yet made. She noted the 245 jobs mentioned earlier differ from the 125-140 jobs mentioned in the DEIS Appendix. Angela Towner, Dryden resident, and Cortland Wal-Mart employee, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Towner said she likes her job at Wal-Mart, and feels a lot more jobs would be created if a Wal-Mart store is built in Ithaca. 152 June 21, 1994 Jodie Browe, Groton resident, and Cortland Wal-Mart employee, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Towner said she feels Wal-Mart is an equal opportunity employer, and feels a lot more jobs would be created if a Wal-Mart store is built in Ithaca. Competition is good --it will make a lot of companies clean up around here. Barb Hammond, Freeville resident, and Cortland Wal-Mart employee, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Hammond stated Wal-Mart has done a lot of community service, and is a good place to work. Shirley Brecht, Dryden resident, and Cortland Wal-Mart employee, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Brecht said she is a senior citizen who is happy with her job at Wal-Mart. She feels a lot of people would like to see a Wal-Mart store in Ithaca. Jerri Bernard, Groton resident, and Cortland Wal-Mart employee, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Bernard said because of Wal-Mart allowing her to have a flexible schedule, she is able to attend school full-time. She also said there are a lot of Groton residents employed by Wal-Mart. Shirley Dixon, Groton resident, and Cortland Wal-Mart employee, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Gail O'Neil, Groton resident, and Cortland Wal-Mart employee, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. O'Neil said she is very happy as a Wal-Mart employee, and feels it would be to Ithaca's advantage to have a Wal-Mart. Richard Remick, Dryden resident, and Cortland Wal-Mart employee, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Remick said he doesn't understand why the issue of building a Wal-Mart store in Ithaca has created so much controversy. John Keech, Dryden resident, and Wal-Mart employee, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Keech said he feels a Wal-Mart store will help the Tompkins County economy. Guy Gerrard, City of Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Gerrard noted this is not a simple land for money transactions, as it was described several weeks ago. He said he feels there would be a business monopoly in Ithaca if a Wal-Mart store were built, and asked that the County look to the City of Ithaca for leadership on this issue. Susan Blanco, City of Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Blanco stated to whom the County sells the land, will determine what the land will be used for. She asked that the County not renew this purchase option, and to look at alternative options for the land. 153 June 21, 1994 William Zikakis, Elmira Road businessperson, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Zikakis stated that commercial business is what Elmira Road is all about, and does not agree that the commercial land should be used as a park land. He said a Wal-Mart store will bring much-needed sales and property tax revenue to Ithaca. He said he feels it would be unethical to derail this project, and that Tompkins County needs Wal-Mart. Robert Holsworth, 6 Cornell Walk, Ithaca, and an Attorney with Harrison, Beach and Wilcox representing Thorntree Hill Associates. He reiterated the actions taken at Public Works and the full Board. He referenced a letter from the County Administrator to Thorntree Hill Associates dated March 17, 1994 which stated Tompkins County is prepared to extend the option through June 30, 1994 provided Thorntree Hill Associates pay $5,000 as a non-refundable amount in compensation for the option extension unless if it is preferred Thorntree Hill Associates can stipulate 60 days to close and therefore no additional funds would be due upon exercising the option by Thorntree Hill Associates and the total compensation of $220,000 at closing would remain the same. He urged the Board to approve the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Brad Dorman, Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. He said he feels the County has never examined what the fiscal impact would be throughout the County, and doesn't feel it is responsible for the County to sell this land until a complete environmental impact assessment is performed. He asked that the County find out how a Wal-Mart store will affect the entire County's economy. Jill Brantley, City of Ithaca, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Ms. Brantley said she has questions concerning County process for the sale of County -owned land. Said she feels the County does not have enough information to make any decision on the sale of this land at this time. Reuben Weiner, City of Ithaca, spoke in favor of the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Weiner stated that a Wal-Mart store in Ithaca would increase the County's sales and property tax revenues. He believes Wal-Mart will help the Tompkins County community. He read a letter from Mr. Zikakis dated March 1983 verifying the Weiner property located east and west of the flood level during Hurricane Agnes storm June 21-25, 1972 remained normal with no standing water. Eric Dahl, 912 North Cayuga Street, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. He questioned the sales tax revenue referenced in the first draft of the environmental impact statement since he foresees sales just shifting to Wal-Mart from K -Mart, Woolworth, etc. and asked the Board to review the economics thoroughly before approving the proposed resolution. He noted the land is part commercial and part floodway. Paul Sayvetz, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Sayvetz asked the Board to allow this purchase option to expire because the proposed land is so close to Buttermilk Falls State Park, and because he feels land in the City of Ithaca is very important. Joseph Whetmore, 1170 Perry City Road, spoke in opposition to the resolution on the agenda entitled Amendment of Resolution Nos. 3 and 200 of 1993 - Authorization to Execute Agreement - Thorntree Hill Associates. Mr. Whetmore said he feels Wal-Mart would create a monopoly over other businesses in Tompkins County. He noted that Wal-Mart employees are paid to come and speak. 154 June 21, 1994 Chairman Stein stated he received a call from Mrs. Edgerton, Tompkins County resident, this morning. She stated she is unable to attend this meeting, and asked that the Board not sell the land for the purpose of a Wal-Mart store. She feels it is too close to Buttermilk Falls State Park. Chairman Stein stated he received a copy of a petition of Elmira Road retailers to the Planning Board of the City of Ithaca in support of a Wal-Mart store being located on Elmira Road. Chairman Stein read the following memorandum dated June 20, 1994, from Benjamin Nichols, Mayor of the City of Ithaca, concerning the sale of County property to Thorntree Hill Associates: "There has been much public discussion about the possible use of the land in question for a Wal- Mart store. I have been asked, "What is the City's position?" the answer is that, as of now, there is no "City position". The City has an established process for reaching a decision on proposed large developments. That process involves full site plan review including a complete Environmental Impact Statement. After review of the EIS and the consideration of the mitigation agreed to by the developer, the Planning and Development Board will decide whether or not to grant approval for the Development. In short, as required by law, the City will reach a decision after a thorough and objective review of all environmental (including economic) impacts and, in particular, any mitigations to those impacts. That review will include ample opportunity for comment by members of the public." Chairman Stein read the following remarks by Benjamin Nichols, Mayor of the City of Ithaca: "There have been productive discussions among some elected officials and staff members of City and County government concerning the future of the City's participation in the County's solid waste program. We continue to disagree about the wisdom of some past actions by the County, but we are committed to put those differences aside and to work together in our mutual best interests. Citizens of the City are also citizens of the County. As we continue to work in this spirit of cooperation, the City fully expects that we will continue to depend on the County for disposal of our trash and support for the collection and disposal of recyclables." Privilege of the Floor by Board Members Ms. Kiefer noted that today is the longest day of the year and that Chairman Stein has given the Board an appropriately lengthy agenda. Mr. Meskill, District No. 15 Representative, spoke to the Board concerning cat licensing. Mr. Meskill stated that the Town of Ulysses and Enfield are deeply opposed to cat licensing. Mr. Proto, District No. 7 Representative, stated there have been allegations that one of the members of this Board has a conflict of interest in certain matters, and asked Chairman Stein to convene this Boards' Ethics Committee immediately, and for them to review their findings in their entirety. Unfinished Business RESOLUTION NO. 48 - AMENDMENT OF RESOLUTIONS NO. 3 AND 200 OF 1993 - AUTHORIZATION TO EXECUTE AGREEMENT - THORNTREE HILL ASSOCIATES MOVED by Mr. Meskill, seconded by Mr. Winch, to lift this resolution from the TABLE. A roll call vote resulted as follows: Ayes - 9 (Representatives Blanchard, Evans, Lane, Meskill, Proto, Todd, Totman, Winch, and Stein); Noes - 6 (Representatives Joseph, Kiefer, Lerner, Livesay, Mink, and Schuler). MOTION CARRIED. It was MOVED by Mr. Meskill, seconded by Mr. Lane, and unanimously adopted by voice vote, to change the date of "June 30, 1994" to "December 31, 1994, 155 June 21, 1994 provided that $5,000 is paid by Thorntree Hill Associates as a non-refundable compensation for the option extension," and also include the friendly amendment offered by Mr. Lerner "RESOLVED, further, That this option may be extended further only by Board of Representatives approval,". Ms. Kiefer said granting an option to purchase land and authorizing an extension is serious and is an unlisted action under SEQR (State Environmental Quality Review). She said the previous Board in 1993 felt at that time the SEQR determination was adequate; however, she feels more information is now available and due to amendments and further extending the option, she strongly urged the Board to revise the SEQR determination. She presented a completed SEQR form which she felt was correct and said she would like to add a resolution to the agenda that deals specifically with SEQR. Mr. Meskill felt Ms. Kiefer's motion to add was out of order. The County Attorney suggested that Ms. Kiefer could substitute her proposed resolution. She reiterated her opinion that a revised SEQR determination is required. Mrs. Schuler recalled advice from the County Attorney that the SEQR for the proposed option to purchase the land owned by Tompkins County does not need to be looked at as a whole but only the acres the County is selling. However, she said with the additional information the Board received she feels the project should be revisited and looked at as a whole and SEQR done accordingly. Mr. Meskill felt the original SEQR was done according to the terms, legal ramifications and properly under New York State guidelines. He said the length of time and option amount are the only changes and that a new SEQR determination is not necessary. Mr. Todd said he thought the SEQR should be determined by the City who is acting as lead agency. Mr. Joseph felt procedurally this should be handled by voting against the resolution if a Board member disagreed with the SEQR. He said he has heard both positive and negative comments concerning this issue. He felt the County should follow the City's action. Ms. Blanchard asked if the County Attorney had an opinion on the SEQR. Mr. Theisen, County Attorney, stated his opinion that this resolution can be passed without a separate SEQR resolution. He said it depends on how the Board feels about SEQR. Mr. Evans said he received several comments from his constituents in support and against the proposed project. He also feels the City as lead agency should make the SEQR determination for the project. Mr. Lane also feels this is a City of Ithaca issue and for the County to interject itself would be setting a bad precedent for zoning and planning issues throughout the county. He said it should be the decision of planning boards within the municipality which is being considered for a new development. Mr. Lerner said he voted to extend the option. At that time there was little publicity and no public comments were made; however, City officials and members of the public have raised several questions about the project such as the environmental impact of building on that site, questions about present wetlands on the site, flood plains and flood ways. There have also been questions raised about this property being used as parkland, the potential economic impact. He said he has not had an opportunity to review the draft EIS (Environmental Impact Statement) on file with City of Ithaca and feels he would like to hear the City's Planning Board's opinion on the project. It was MOVED by Mr. Lerner, seconded by Mrs. Schuler, to postpone action on the resolution until after the Board has had an opportunity to review the output of the City's Planning Board's process. 156 June 21, 1994 Mr. Meskill feels that postponing this action removes the option which expires June 30 unless Thorntree Hill Associates Attorney brings the County to Court. He said this is a way for the County to make money by selling the property. He stated this is a City project and that the County should move forward. Mr. Proto asked about the timeframe for filing the draft EIS. Ms. Blanchard said the first draft EIS prepared for the project was not accepted by the City which is a very common situation. A date has not been established for resubmitting the draft EIS. Following the re -submission, there is an extended period time for comment, review, and public hearings. Mrs. Livesay felt postponing action would allow the Board to review all the new information available. Chairman Stein clarified the reason for postponement was in order to receive more information. He also clarified that if the City completes the process and approves or mitigates the recommendations together with their approval that Board members would consider selling the land and that this is not a proposal to stop the process. Mr. Lerner said his motion is not to stop or subvert the process but to get better information. Mrs. Livesay stated that her position was the same as Mr. Lerner's. Mr. Todd said if this is postponed, we will have to go through all of this again. He said he has all the facts he needs. Mr. Totman also stated the decision is up to the City. Mr. Winch asked for a point of order. He said the current discussion is out of order because there is a motion on the TABLE to postpone and requested Mr. Lerner to withdraw his motion to allow further discussion. At this time, Mr. Lerner withdrew his motion to postpone. Mr. Winch explained that the County's property can only be developed in conjunction with the adjacent property. He also feels the City should determine the SEQR action. Ms. Mink felt the Board's decision should follow the City Planning Board's decision. Ms. Blanchard spoke about the parkland issue. She said she served on the Southwest Park Planning Committee and the Committee's charge was to look at what could be done with the Southwest Park area and if that park was able to be considered substitute parkland. This area is one of a number of areas park parcels being considered a substitute parkland. She said she would support the resolution as it stands. Mr. Evans spoke in opposition to voting on the resolution following the City's action. He felt too that if the proposed Wal-Mart store is built it would create job opportunities for Tompkins County residents. Ms. Kiefer said her intent to propose a substitute motion is to have the County retain the land and not do anything else with it other than offer it to Thorntree Hill Associates, once a determination is made that the sale is in the best interest of the County's residents, environment and economy as a whole. She noted that the City's interests and the County's interests are not always identical. She reviewed the SEQR discussion. She said the Board's responsibility is to recognize which actions require a simple SEQR determination. The decision to sell land, and the decision to extend an option initially requires a simple 157 June 21, 1994 short form SEQR. The resolution she may offer as a substitute recognizes that the City is lead agency, and that the City is undertaking the long SEQR review (Environmental Impact Statement review). She said she would support a postponement motion and a motion to let the extension option expire. Mr. Lerner asked as a private owner if this would be in the best interest of the community to sell the land to allow the Wal-Mart project to move forward on this site or not. He said at this time, he does not have enough information to answer that question. Mr. Joseph spoke about the respect for the City's process. He feels the County would be respecting the City's process if the County agrees to sell the land following the City's approval. It was MOVED by Mr. Lerner, seconded by Mrs. Schuler, to postpone this resolution until such time as this Board has an opportunity to review the results of the City Planning Board's review process. A roll call vote resulted as follows: Ayes - 7 (Representatives Joseph, Kiefer, Lerner, Livesay, Mink, Schuler, and Stein); Noes - 8 (Representatives Blanchard, Evans, Lane, Meskill, Proto, Todd, Totman, and Winch). MOTION LOST. It was MOVED by Ms. Kiefer, seconded by Mrs. Livesay, to incorporate the following two resolutions into one and substitute for Resolution No. 48: RESOLUTION NO. - AUTHORIZATION TO EXECUTE AGREEMENT — THORNTREE HILL ASSOCIATES WHEREAS, the disposition of County -owned land is a potentially significant action, and the County recognizes its obligation to County residents to consider carefully any sale of County -owned land, including the purchaser's plans for the land, and WHEREAS, at the time of Resolution No. 3 (January 5, 1993) granting Thomtree Hill Associates an option to purchase certain County lands no information was publicly available as to what use would be made of these lands once sold and thus no information was disclosed as to the potential effects of the sale of the parcels (totaling approximately four acres; tax map 126-1-2), and WHEREAS, it is now known that extending this option to buy the County land results in the potential development of a 125,000 square foot Wal-Mart retail store in the City of Ithaca, on a site partly in the Cayuga Inlet floodway and some of which site has been identified by the City as substitute parkland for a joint City -Town of Ithaca park, and WHEREAS, the proposed Wal-Mart development will have as -yet -unanalyzed consequences in Tompkins County, and WHEREAS, as part of the City's development -approval process the developer is presently completing a Draft Environmental Impact Statement (DEIS) on the proposal that should disclose information necessary to analyze impacts and consequences of the development, now therefore be it RESOLVED, That the Tompkins County Board of Representatives hereby agrees to grant Thorntree Hill Associates, upon payment to the County of a sum of five thousand dollars ($5,000), a contingent option to purchase the lands specified in Resolution No. 3 of January 5, 1993, with the contingency being as follows: Before the purchase can be completed the Board shall make a determination -- following its review of the impacts of the proposed Wal-Mart development including the Final Environmental Impact Statement (FEIS) and the City Planning Board's decision -- that the sale is in the best interests of the residents, environment, and economy of Tompkins County and if not in such best interest that the County shall not be bound by the option and the deposit of $5000 shall be refunded to the optionee. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 158 June 21, 1994 RESOLUTION NO. - RESOLUTION DETERMINING THE SIGNIFICANCE PURSUANT TO SEQRA OF EXTENDING AN OPTION TO PURCHASE COUNTY LAND TO THORNTREE HILL ASSOCIATES WHEREAS, the Board of Representatives is contemplating the extension of the January 5, 1993, purchase option agreement with Thorntree Hill Associates (Resolution No. 3 of 1993, extended once by Resolution No. 200 of 1993) with regard to two parcels of real property (totaling approximately four acres and being a portion of City of Ithaca tax parcel 126-2-1) on Elmira Road in the City of Ithaca, and WHEREAS, the execution of this extension agreement would enable Thorntree Hill Associates to pursue development of a 125,000 square foot Wal-Mart retail store on land that is partly zoned floodway and some of which land has been identified by the City (and so named in an Act of the New York State Legislature) as substitute parkland for a joint City -Town of Ithaca park, and WHEREAS, the Board of Representatives has determined that this proposed option extension is an unlisted action for the purpose of review under SEQRA, and WHEREAS, the Board has reviewed the short Environmental Assessment Form (EAF) signed January 6, 1993, that accompanied the original purchase option and found it does not adequately address the present known situation, and WHEREAS, the Board has reviewed a new draft EAF on this extension option action, now therefore be it RESOLVED, That this Board finds the execution of the aforesaid purchase option agreement may have a significant effect on the environment requiring the preparation of an Environmental Impact Statement, that the City of Ithaca Planning Board as lead agency to review the Wal-Mart development proposal has already required Thorntree Hill Associates to prepare a Draft Environmental Impact Statement (DEIS), and that the County may and will under coordinated review utilize that same DEIS and subsequent Final Environmental Impact Statement (FEIS), RESOLVED, further, That the Board will allow Thorntree to exercise this option if and only if a further Board determination in the future (following review and analysis of the FEIS and the City Planning Board's decision on the Wal-Mart development) finds this sale of County land to be in the best interest of the residents, environment, and economy of the County, RESOLVED, further, That the Board finds that approving this condition precedent is consistent with and complies with the intent of SEQRA, RESOLVED, further, That the Chairman of the Board or his designee is authorized to file and circulate such determination according to law and to execute such other documentation as may be necessary. SEQR ACTION: UNLISTED (DETERMINATION AND FINDINGS INCLUDED HEREIN) Ms. Kiefer explained her motion, and added the following wording to the last RESOLVED of the first resolution: "The County's determination to sell the land or not shall be made no later than three months after the City Planning Board makes its findings." It was MOVED by Mr. Meskill, seconded by Mr. Todd, to call the question. A voice vote resulted as follows: Ayes - 15, Noes - 0. MOTION CARRIED. A roll call vote resulted as follows on the substitute: Ayes - 5 (Representatives Joseph, Kiefer, Lerner, Livesay, and Schuler); Noes - 10 (Representatives Blanchard, Evans, Lane, Meskill, Mink, Proto, Todd, Totman, Winch, and Stein). MOTION LOST. Mr. Evans said the only argument he heard was what if the City rejected the project and Thorntree Hill Associates was able to legally override that decision. He said he agreed with the wording in the second RESOLVED of the second resolution offered as a substitute and therefore moved the following motion: 159 June 21, 1994 It was MOVED by Mr. Evans, seconded by Mr. Lerner, to add the following RESOLVED: "RESOLVED, further, That this option is approved contingent upon the City's Planning Board approving the project provided the project in the best interest of the residents, the environment, and the economy of the County." Mr. Meskill reiterated the statement made by Mr. Winch that the property cannot be developed without developing the adjacent property. He also made a comment that no one else would buy the property for over $200,000. In addition, he feels that if the resolution is amended by changing the terms the County may lose the opportunity to collect $5,000 without further negotiations. Mr. Lane agreed with Mr. Meskill. The question was asked if the City Planning Board has the authority to reject the project even if all zoning and SEQR requirements and all the codes have been met? Ms. Blanchard said a thorough review of the project will be done and that the City Planning Board can in its findings statement determine the impacts could not be sufficiently mitigated, and therefore not approve the project. A roll call vote resulted as follows on the amendment offered by Mr. Evans: Ayes - 9 (Representatives Blanchard, Evans, Joseph, Kiefer, Lerner, Livesay, Mink, Schuler, and Stein); Noes - 6 (Representatives Lane, Meskill, Proto, Todd, Totman, and Winch). MOTION CARRIED. A roll call vote resulted as follows on the resolution as amended: Ayes - 10 (Representatives Blanchard, Evans, Joseph, Lane, Lerner, Mink, Proto, Totman, Winch, and Stein); Noes - 5 (Representatives Kiefer, Livesay, Meskill, Schuler, and Todd). RESOLUTION ADOPTED AS AMENDED. WHEREAS, Resolution No. 3 of 1993 directed the County Administrator to execute an agreement with Thorntree Hill Associates of Fayetteville, New York, giving a purchase option on county property on the Elmira Road in Ithaca, New York, and WHEREAS, Thorntree Hill Associates requested an extension of the expiration date of said agreement in order to provide time for completion of all reviews required by the City of Ithaca in connection with the development of said parcel which extension was authorized by Resolution No. 200 of 1993 of this Board, and WHEREAS, Thorntree Hill Associates has requested another extension of the expiration date of said agreement for the same reason, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator is directed to execute an amendment to said agreement extending its expiration date to December 31, 1994, provided that $5,000 is paid by Thorntree Hill Associates as a non-refundable compensation for the option extension, RESOLVED, further, That this option may be extended further only by Board of Representatives approval, RESOLVED, further, That this option is approved contingent upon the City's Planning Board approving the project provided the project is in the best interest of the residents, the environment, and the economy of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Recess Chairman Stein declared recess at 8:40 p.m. The meeting reconvened at 8:49 p.m. 160 June 21, 1994 RESOLUTION NO. 123 - AMENDMENT OF COUNTY CAPITAL PROGRAM AND AUTHORIZATION TO IMPLEMENT E911 CALL TAKER COMMUNICATION EQUIPMENT AUTOMATIC LOCATION IDENTIFIER SOFTWARE, COMPUTER AIDED DISPATCH TERMINALS, AND MOBILE DATA COMMUNICATION MOVED by Ms. Mink, seconded by Mrs. Schuler. Mr. Lerner stated he feels there have been some misunderstandings about his position on E911. He said he wants to reiterate that over the last few months he has been trying to get greater clarity of the fiscal aspects of E911, and thinks the E911 Task Force has been immensely cooperative in developing that information and thinks we have a much clearer picture today than we did before the presentation given to the Board in April. He said he is happy to support this project, and will vote in favor of this resolution. Mr. Lane stated that during his campaign for the Board, he spoke in favor of E911 in Tompkins County. He said at that time he had concern for the proposed cost of E911. He commended the E911 Task Force for their work and for bringing the original costs down to costs he feels supportive of, and stated he supports this resolution. Mr. Lane also commended Mrs. Schuler, Chair, Public Safety Committee, for the work of the Committee on this project. Mrs. Schuler thanked the professionals who served on the E911 Task Force for contributions to bringing E911 to Tompkins County. Mr. Meskill made special mention of James Mason, Former Member of the Board and Public Safety Committee, who dedicated an enormous amount of time on this project. A voice vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, Tompkins County E911 Task Force is recommending to the Tompkins County Public Safety Committee the purchase and installation of Enhanced 911 and mobile data for Emergency Medical, Fire and Police, Phone System, and WHEREAS, the equipment is to be located as follows: "PRIMARY PUBLIC SAFETY ANSWERING POINT (PSAP)" - THREE CALL TAKERS WITH FIVE ADDITIONAL 17 BUTTON PHONES AS BACKUP LOCATED AT PRESENT TOMPKINS COUNTY EMERGENCY CONTROL CENTER; "SECONDARY PSAP" - 1 CALL TAKER AT THE TOMPKINS COUNTY SHERIFF'S DEPARTMENT, 779 WARREN ROAD, CONFIGURED AS A SECONDARY PSAP UNDER NORMAL OPERATION BUT WILL BE A BACKUP PSAP SHOULD PRIMARY PSAP FAIL FOR ANY REASON; "THIRD PSAP" - TO BE LOCATED AT 120 EAST CLINTON STREET, CITY OF ITHACA POLICE DEPARTMENT WITH FULLY OPERATIONAL COLOR TERMINAL, PRINTER AND ALL REQUIRED INTERFACE; and WHEREAS, a backbone of one of five mobile data 800 MHz base station, radio network, controller, and message switch be installed, and WHEREAS, this backbone system will allow a start-up and installation of mobile terminals in 35 public safety vehicles, now therefore be it RESOLVED, on recommendation of the Capital Program, Public Safety and Budget and Fiscal Policy Committees, That the Board approve the implementation of the enclosed list of E911 equipment and software, and mobile data system at a total amount of $2,130,000, RESOLVED, further, That delivery and installation shall start no later than September 1, 1994, and will be completed no later than July 1, 1995, RESOLVED, further, That all of these costs will be recovered from the $.35 per month phone surcharge on phones within Tompkins County per Local Law No. 7 of 1993. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 161 June 21, 1994 RESOLUTION NO. 124 - COMMITMENT TO FUTURE FUNDING, E911 (Amended by Res. No. 244 of 1994) MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, approval of the E-911 Capital Project will make necessary an increase in Dispatch staffing in the Fire, Disaster, and EMS Department, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, That this Board commits itself to approval of funding for (2) additional full time equivalent Dispatchers in Fire, Disaster, and EMS Department effective in 1995, in addition to full funding of the two (2) positions of Dispatcher created in that Department during 1994, resulting in an increased appropriation amount of $73,000 for 1995, and an additional $40,000 in 1996, RESOLVED, further, That the fiscal targets for 1995 and 1996 shall reflect this commitment. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 125 - AUTHORIZING THE COUNTY ADMINISTRATOR TO ENTER INTO AGREEMENTS WITH NYNEX FOR THE INSTALLATION OF AN ENHANCED 911 NETWORK SYSTEM ONLY AND E911 DATA BASE MOVED by Mrs. Schuler, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, the Board of Representatives and the County Administrator have determined that an Enhanced 911 Telephone System in Tompkins County will provide greater protection to the life and safety of all individuals living, working or traveling within the County, and WHEREAS, it is necessary for the County to enter into a contract with NYNEX to obtain the E911 Data, telephone lines and services necessary to implement an Enhanced 911 Telephone System, and WHEREAS, NYNEX agrees by acceptance of the Agreement, to supply and install an Enhanced 911 Network and to down -load electronically E911 Data and NYNEX further agrees that within ten days of signing the Agreement to forward all calls for 911 within Tompkins County to 273-8000, during the time it takes to fully bring E911 on line to all exchanges operating in Tompkins County, and WHEREAS, the County's Letter of Intent is intended to address the supplying/installing/maintaining of Enhanced 911 Network equipment only, no part of this Letter of Intent refers to, nor can be construed to refer to Public Safety Answering Point (PSAP) customer premise equipment, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, That the County Administrator be and hereby is authorized to enter into agreements with NYNEX for the implementation, maintenance and operation of Enhanced 911 Network equipment only within Tompkins County, including E911 Data, the renewal and continued operation in the future of such network equipment and Data. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 126 - ORGANIZATION AND MEMBERSHIP - LEADERSHIP COUNCIL (Amended by Res. No. 92 of 1996 and Res. No. 111 of 1998) MOVED by Mrs. Livesay, seconded by Ms. Mink. Mr. Lerner noted that of the 13 members proposed, eight are management, and asked why there is this majority. Mr. Evans stated that, if this is going to work, management in particular will have to relinquish a lot of the authority and power they 162 June 21, 1994 currently hold and the only way you do this is to involve them in the decision to do so themselves. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Proto). RESOLUTION ADOPTED. WHEREAS, Resolution No. 268 of 1993 established the Leadership Council but did not designate its membership or method of appointing of members, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the membership of the Leadership Council shall be comprised of, and appointed by, the following: Position Appointed by One Board member/Chair of the Council Chairman of the Board of Representatives One Board member Chairman of the Board of Representatives County Administrator Two department heads One middle management employee Three CSEA White Collar employees One CSEA Blue Collar employee One Confidential employee The Sheriff of Tompkins County One Deputy Sheriffs Association Not applicable Board of Representatives Board of Representatives (in consultation with CSEA or DSA if person being appointed is represented by either group) CSEA White Collar Unit CSEA Blue Collar Unit Confidential staff Not Applicable Deputy Sheriffs Association employee RESOLVED, further, That these appointments shall be effective through December 31, 1995, and that the Leadership Council shall propose for review by this Board no later than September 1995 a system of staggered terms for its members to take effect after December 31, 1995. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 127 - CLARIFYING THE STATUS OF THE EMPLOYEE COUNCIL MOVED by Mrs. Livesay, seconded by Mr. Meskill. Mrs. Livesay stated that there have been some negotiations held concerning the date for dissolving the Employee Council. Mrs. Livesay stated the members of the current Employee Council can continue to meet; however, they will not be recognized as a council. Ms. Mink stated that there was a conflict raised by CSEA in terms of its relationship with the Employee Council. After a hot debate at an Employee Council meeting, an attempt was made at a compromise or middle ground where there would be a mutually acceptable situation. She said no compromise was achieved. Several members of the Employee Council met with CSEA President, David Chase, and other representatives of the Union. It is her understanding the two groups came to mutually agreed-upon points. The groups were to have agreed to let the Employee Council continue until either September or December so that there would be no gap in what is going on, and to more clearly define the mission and role of the Council so there is no confusion as to the representation. This went back to the Employee Council, and a resolution came out of that meeting similar to where this issue was months ago when the process started. The Council said we do not want to be dissolved, and you had better tell us what we are going to do. That is very different from the kind of compromise that had been negotiated. Ms. Mink said she had hoped for a smoother transition, and fewer hurt feelings. She stated this is an extremely delicate and difficult issue, but she feels the Board must break free of this situation if the Leadership Council is to take off and start to do something. Ms. Mink said she was bothered most when one person said they were beginning to think the County is not serious about this total quality management thing, because they haven't done anything. She said at this point the County was trying to reconcile these two opposing sides, but feels the time has come for the Board to say it is serious about total quality management, and move forward. 163 June 21, 1994 Mr. Proto stated some members of this Board have attended Employee Council meetings, and have had conversations with various individuals that have been involved. He said he will not support this resolution because he thinks it sends the wrong signal to County employees. He said he found the major difference between the two groups was the representatives of the Employee Council were elected by employees of their departments, regardless of whether or not they were Union members. He agrees with the work of the Employee Council, and feels it should remain intact. Mr. Evans said he feels it is very unfortunate that an action needs to be taken to dissolve the Employee Council, but feels it is necessary for the County to move forward with Total Quality Management. Mrs. Schuler noted once again there is no union representation present for this discussion. It was MOVED by Mrs. Schuler, seconded by Mr. Evans, to substitute the following wording for the third WHEREAS: "WHEREAS, the Employee Council is a successful example of the direction the County wants to move in involving all County employees in joint efforts to improve the functioning of County government as well as the delivery of services." The WHEREAS to be substituted read as follows: "WHEREAS, this Board appreciates the kinds of organizational changes and improvements that the Employee Council has recommended during its three years of existence and wishes to expand significantly on opportunities for the kind of involvement by line employees, in problem analysis and solution that the Employee Council has provided,". Mr. Lerner called the question. A voice vote on calling the question lost, and discussion continued. Mr. Meskill said in the text of the original resolution it states the committees of the Council are requested to continue under responsibility of the Leadership, and does not agree that language should be in the resolution. A voice vote on the amendment resulted as follows: Ayes - 13, Noes - 2 (Representatives Meskill and Totman). MOTION CARRIED. Mr. Winch said he is concerned with dissolving the Employee Council. While this County Board has been talking about Total Quality Management and the direction it wants to go, he feels the Employee Council has demonstrated exactly that for three years, and have demonstrated their ability. He finds it interesting that many members of the Employee Council are Union members and are opposed to dissolving the Employee Council. He feels this is an insult to the individuals who have served on the Employee Council, and will not support this resolution. Ms. Kiefer said she has considered the Employee Council to be a positive embodiment of the kind of attitude and work that the Leadership Council hopes to create and foster. She said she does not see any conflict between the Employee Council and the Leadership Council, and therefore sees no need to dissolve the Employee Council. Ms. Kiefer said she does not feel the proposed resolution clearly states why the Board is taking action to dissolve the Employee Council. She believes all actions taken by the Board should have clarity, and give clear reasons why actions are being taken. She said she feels the resolution she will offer gives a clear explanation of why the Board is acting on this issue. It was MOVED Ms. Kiefer, seconded by Mr. Todd, to offer a substitute resolution. Mr. Evans stated that at the one -day conference held at Cornell University on Total Quality Management, it was made pretty clear that whatever our personal feelings were, this was not going to happen without the approval of the Union. He feels this is unfortunate, but feels there is not a choice. It was MOVED by Mr. Winch, seconded by Mrs. Schuler, to delete the following WHEREAS from the proposed substitute: "WHEREAS, the Civil Service Employees Associate (CSEA) has in the last year raised objections to the existence of the Employee Council, pointing out that there can be only 164 June 21, 1994 one organization representing County employees and that organization is the official County Union, believing that the Employee Council infringes on the Union's legal responsibility of representing County employees, and therefore requesting that the Employee Council be abolished (and urging non-cooperation with any Leadership Council until such abolition)," and to delete the following RESOLVED: RESOLVED, that this Board directs the County Attorney to research the Union claims and to recommend what if any changes are needed in the Board's original charge to the Employee Council to remove any question about illegality". Mr. Winch does not feel this wording should be included in the resolution. If the Board wishes to take this action, it can direct staff to do so. A voice vote on the amendment to the substitute resolution resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Proto). MOTION CARRIED. It was MOVED by Ms. Mink, seconded by Mr. Evans, to add the following wording to the first RESOLVED: "That the Employee Council shall continue until September 30, 1994", and then be placed under the umbrella of Mr. Lerner clarified that it is his understanding that at this point, the only difference between the original resolution and the substitute resolution is that the original resolution dissolves the Employee Council, and the substitute resolution places the Employee Council under the umbrella of the Leadership Council. He asked whether the Union objects to continuing the Employee Council as a subcommittee of the Leadership Council. Ms. Mink said the Union does object to this, but does not object to the Employee Council continuing until a set date. Mr. Lane stated that the Employee Council has done great things for the County, but this Board now needs to look at the greater good. He believes in the long run that the Leadership Council is the greater good. The question was called. A voice vote on calling the question resulted as follows: Ayes - 15, Noes - 0. THE QUESTION WAS CALLED. A roll call vote on the amendment to the substitute resolution resulted as follows: Ayes - 9 (Representatives Blanchard, Evans, Joseph, Lane, Lerner, Livesay, Meskill, Mink and Stein); Noes - 6 (Representatives Kiefer, Proto, Schuler, Todd, Totman and Winch). MOTION CARRIED. A roll call vote to accept the substitute resolution as amended resulted as follows: Ayes - 12, Noes - 3 (Representatives Proto, Todd and Winch). RESOLUTION CARRIED. Following a lengthy discussion, it was the unanimous feeling of the Board that the Employee Council has accomplished very positive tasks, and has improved the way Tompkins County has operated. There was great apprehension and strong opposition by members of the Board to dissolve the Council after its work. There was also strong support for the Board to move forward with Total Quality Management. It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote, to add the following as the final RESOLVED: "RESOLVED, further, That this Board commends and expresses to the members past and present of the Employee Council its sincere appreciation for their efforts and accomplishments and encourages all current members to continue to be involved in efforts to improve Tompkins County government". A roll call vote on the resolution as amended resulted as follows: Ayes - 9 (Representatives Blanchard, Evans, Joseph, Lane, Lerner, Livesay, Meskill, Mink and Stein ); Noes - 6 (Representatives Kiefer, Proto, Schuler, Todd, Totman, and Winch). RESOLUTION ADOPTED. 165 June 21, 1994 WHEREAS, this Board appreciates the kinds of organizational changes and improvements that the Employee Council has recommended and achieved during its three years of existence and wishes to expand significantly on opportunities for the kind of involvement by line employees in problem analysis and solution that the Employee Council has provided, and WHEREAS, the Employee Council is a successful example of the direction the County wants to move in involving all County employees in joint efforts to improve the functioning of county government as well as the delivery of services, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Employee Council shall continue until September 30, 1994, and then be placed under the umbrella of the Leadership Council, which shall build on its model of involving all levels of County employees in furtherance of the Leadership Council's objectives, RESOLVED, further, That the Committees of the Employee Council are requested to continue to function under the responsibility of the Leadership Council. The Leadership Council is charged with bringing about a smooth transition that enables the work of those Committees to continue and to be effective, RESOLVED, further, That this Board commends and expresses to the members past and present of the Employee Council its sincere appreciation for their efforts and accomplishments and encourages all current members to continue to be involved in efforts to improve Tompkins County government. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Withdrawal of Resolutions from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: Amendment of Resolution No. 33 of 1993 - Establishing a Unit Charge for the 1994 Solid Waste Fee Amendments of the Rules of the Board of Representatives Addition of Resolutions to the Agenda On motion of the appropriate committee chairman and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Award of Bid - Transportation of Preschool Handicapped Children Review of Recycling and Solid Waste Center Financial Analysis Chairman's Report Chairman Stein stated that the special Solid Waste Finance Committee that was established will report directly to the Solid Waste Committee. Due to the length of this meeting, Chairman Stein asked that all Committee Chairs consider postponing the report of their committee until the next meeting unless there is something urgent to report. County Administrator's Report Mr. Heyman, County Administrator, had no report. County Attorney's Report Mr. Theisen, County Attorney, had no report. 166 June 21, 1994 Comptroller's Report Mr. Squires, Comptroller, had no report. Withdrawal of Resolutions Requiring Board Affirmation Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA056-94 - Authorization to Execute Agreement with Tioga County for Blackman Hill Bridge Construction CA057-94 - Authorization to Executive Contract - Marc Immerman, M.D. CA058-94 - Budget Adjustments and Appropriations - Various Departments CA059-94 - Reclassification of Team Leader to County Clinical Nurse - PCAP Presentation of Resolutions by the Public Works Committee RESOLUTION NO. 128 - APPROPRIATION FROM CONTINGENT FUND, HIGHWAY DIVISION MOVED by Mr. Winch, seconded by Mr. Meskill. Mr. Joseph stated there was some concerns that what if the money is given to the Department, and they don't end up needing it. There was a feeling that if they do not need the funds, they should be returned. It is his understanding that the Highway Department uses carryover funds on a regular basis as a management tool, and they will of course have carryover. This does not mean they did not use the money for snow removal. It was MOVED by Mr. Joseph, seconded by Mr. Meskill, to strike the last RESOLVED: "RESOLVED, further, That $42,976 shall be subtracted from the funds eligible for carry- over into 1995.", and replace it with RESOLVED, further, That any surplus funds in the D5142.4312 County Snow Account available for carryover in 1995 will be returned to the A1990 Contingent Fund. Mr. Lerner stated that the County has been trying to adopt a pretty consistent policy that when departments come up with unexpected expenses they will find ways to cover those out of the existing budget without going to the Contingency Fund. He feels that the Board authorizes the appropriation from the Contingency Fund on the knowledge that the Department has used up its funds, and there is no other place in the budget for this money to come from. He feels if there is other money in the Department that is left over at the end of the year that would be carried over, that money should be used. Mr. Joseph said the difference between the proposed amendment and the original resolution is between whether the Department will lose any rollover funds out of anywhere in the Department, or whether they only lose it if its left over in the snow removal fund. He feels that any money that is left over to be used in the following year is planned that way. Mr. Evans said that the Highway Department has been coping with the County's balancing its budget for at least six years to support a lot of areas and has reached the point where they no longer have the ability to continue carrying a lot of other programs on their backs. He feels the proposed amendment is reasonable, and should be supported. A voice vote on the amendment resulted as follows: Ayes - 14, Noes - 1 (Representative Lerner). MOTION CARRIED. A short roll call vote on the resolution as amended resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Lerner). RESOLUTION ADOPTED. 167 June 21, 1994 WHEREAS, record snowfalls early in 1994 have depleted the supplies account of the Highway Division and further expenses are anticipated during November and December 1994, now therefore be it RESOLVED, on recommendation of the Public Works and Budget and Fiscal Policy Committees, That the Comptroller is directed to appropriate $42,976 from A1990, Contingent Fund, to A9522, Contribution to County Road, and to transfer these funds to Road Fund Account D5142.4312, Highway Supplies, RESOLVED, further, That any surplus funds in the D5142.4312 County Snow Account available for carry-over into 1995 will be returned to the A1990 Contingent Fund. SEQR ACTION: EXEMPT OR TYPE 11 (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 129 - AUTHORIZING A CONTRACT WITH C & S ENGINEERS FOR AN AIRPORT MASTER PLAN UPDATE, TERMINAL AREA STUDY, WETLAND DELINEATION REPORT, AND AN ENVIRONMENTAL STUDY - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Ms. Blanchard. Ms. Kiefer stated she is very uncomfortable that other Airport engineering firms are not sought to see if they would be interested in doing work for the County. She said she does not know how long is has been since the County last sought requests for qualifications. She said this may be a fine firm, but would like to postpone action on this resolution so that other firms may be looked at. Mr. Winch stated this was brought up several times by a past Board member. He said the County has gone through the Request for Proposals process. He stated that this outside consultant will hire the County Planning Department, and the amount being paid to them, $20,000 will come back to the Planning Department for work they will be doing. Mrs. Blanchard said C&S are one of the most qualified engineering firms in this Northeast Region. She said this is not a good time to change firms. Following a discussion with some Board members stating their strong support for hiring local firms, and feelings of disconcertion over hiring a single firm several times, Mr. Lane called the question. Ms. Kiefer stated she does not have enough information on the scope of this work, and said she would like this resolution tabled. It was MOVED by Ms. Kiefer, seconded by Mrs. Schuler, to Table this resolution. A voice vote resulted as follows: Ayes - 2 (Representatives Kiefer and Schuler), Noes - 13. MOTION FAILED. Ms. Mink called the question. A voice vote on calling the question resulted as follows: Ayes - 15, Noes - 0. MOTION CARRIED. A voice vote on the resolution resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Schuler). RESOLUTION ADOPTED. WHEREAS, Tompkins County has just completed the major projects identified in the Five -Year Capital Improvement Program dated December 1993, WHEREAS, now is appropriate time to identify other improvements or activities that need to be undertaken at the Airport to accommodate future Airport operations, and WHEREAS, C&S Engineers is working cooperatively with the Tompkins County Planning Department to develop a joint work program that provides for more direct County staff involvement in airport planning activities, and WHEREAS, under new federal regulations, the Tompkins County Engineering Department will evaluate the proposed Scope of Services to determine if the costs associated with the proposed work program are fair and reasonable, now therefore be it 168 June 21, 1994 RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be and hereby is authorized to execute a contract with C&S Engineers for an amount not to exceed $125,000 subject to agreement of the Tompkins County Engineering Department, the Federal Aviation Administration (FAA), and the New York State Department of Transportation (NYSDOT), and that the budget appropriations shall be as follows: FAA Share (90%) Account No. 5610.4592 $112,500 NYSDOT Share (5%) Account No. 5610.3592 $ 6,250 Local Share (5%) Account No. 5610.5031 $ 6,250 Total Account No. 5610.9239 $125,000 RESOLVED, further, That the Comptroller is hereby authorized to advance monies until reimbursement is received from the FAA and NYSDOT. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 130 - AUTHORIZING A CONTRACT WITH C & S ENGINEERS FOR DESIGN OF RUNWAY 14-32 OVERLAY - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Todd, and unanimously adopted by voice vote. WHEREAS, the Airport runway is reaching the end of its design life and is beginning to manifest signs that it will soon need a major overhaul, and WHEREAS, under new federal regulations, the Engineering Department will undertake an evaluation of the scope of services to determine whether the costs associated with this design are fair and reasonable, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be and hereby is authorized to execute a contract with C&S Engineers to design the runway 14 - 32 overlay for an amount not to exceed $178,000 subject to agreement of the Engineering Department, the Federal Aviation Administration (FAA), and the New York State Department of Transportation (NYSDOT), and that the budget appropriations shall be as follows: FAA Share (90%) Account No. 5610.4592 $160,200 NYSDOT Share (5%) Account No. 5610.3592 $ 8,900 Local Share (5%) Account No. 5610.5031 $ 8,900 Total Account No. 5610.9239 $178,000 RESOLVED, further, That the Comptroller is hereby authorized to advance monies until reimbursement is received from the FAA and NYSDOT. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Presentation of Resolutions by the Health and Environmental Quality Committee Chairman RESOLUTION NO. 131- RESOLUTION OF APPRECIATION - DR. HOPE PERRY MOVED by Mr. Evans and unanimously seconded, and adopted by voice vote. WHEREAS, the dedication of Dr. Hope Perry merits special recognition, and WHEREAS, Dr. Hope Perry has served on the Tompkins County Board of Health since February 2, 1982, and WHEREAS, personally and professionally she has actively promoted optimal public health in the community, and WHEREAS, although a long time resident of the County, Dr. Perry is leaving for a warmer southern climate, now therefore be it 169 June 21, 1994 RESOLVED, That the Tompkins County Board of Representatives does hereby commend Dr. Perry for her efforts and wish her and her husband well in their future endeavors, RESOLVED, further, That a certified copy of this resolution be forwarded to Dr. Hope Perry. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 132 - AWARD OF BID - TRANSPORTATION OF PRE-SCHOOL HANDICAPPED CHILDREN MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Division of Purchasing and Central Services has duly advertised for bids for supplying transportation services of pre-school handicapped children, and WHEREAS, three (3) bids were received and publicly opened on June 15, 1994, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the bid be awarded to The Special Children's Center of Ithaca, New York being the lowest responsible bidder meeting all specifications, RESOLVED, further, That the bid be awarded for one year, commencing on September 1, 1994, and ending on August 31, 1995, with four (4) optional one year renewals if mutually agreeable, RESOLVED, further, That the Health Department be authorized to implement this bid on behalf of the County, funds budgeted and provided in Account No. A2960.4400. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Presentation of Resolutions by the Human Services Committee Chairman RESOLUTION NO. 133 - ACCEPTANCE OF APPROPRIATION OF MANAGED CARE GRANT FUNDS - DEPARTMENT OF SOCIAL SERVICES MOVED by Mr. Joseph, seconded by Ms. Mink, and unanimously adopted by voice vote. WHEREAS, the New York State Department of Social Services has finalized an award of $142,547 to Tompkins County for development and implementation of a Managed Care Program for Medicaid recipients, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the Department of Social Services be authorized to accept grant funds awarded, RESOLVED, further, That the Comptroller be authorized and directed to make the following adjustments to his books for 1994: BUDGET ADJUSTMENT Revenue: A6010.3610 State Reimbursement $ 41,703 A6010.4610 Federal Reimbursement 41,704 Appropriation: A6010.1000 Salaries 29,525 .8000 Fringes 8,090 .2201 Calculators 140 .2206 Computer Equipment 17,142 .2210 Other Equipment 1,050 .2211 Chairs 250 .2212 Desks, Bookcases 810 .2213 File Cabinets 512 .2210 Telephone Equipment 680 .2230 Computer Software 4,508 170 June 21, 1994 .4302 Supplies 2,400 .4330 Printing 2,000 .4412 Travel/Training 2,000 .4424 Equipment Rental 4,500 .4442 Professional Services 9,800 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions by the Budget and Fiscal Policy Committee Chairman Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, reported the June 28 meeting has been cancelled. The Committee will meet again on July 5. RESOLUTION NO. 134 - APPORTIONMENT OF MORTGAGE TAX MOVED by Mr. Lerner, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, the County Clerk and the County Administrator have presented their report concerning mortgage tax receipts for the period from October 1, 1993 through March 31, 1994, pursuant to Section 261 of the Tax Law, and the same have been apportioned to the various municipalities thereto, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the apportionment as presented for said period from October 1, 1993 through March 31, 1994 be and hereby is approved: Municipality: Amount: Total: Town of Caroline 19,505.41 19,505.41 Town of Danby 28,506.25 28,506.25 Town of Dryden 98,635.37 106,852.34 Village of Dryden 6,745.77 Village of Freeville 1,471.20 Town of Enfield 15,385.92 15,385.92 Town of Groton 23,812.74 29,275.83 Village of Groton 5,463.09 City of Ithaca 105,404.83 105,404.83 Town of Ithaca 125,105.58 151,858.22 Village/Cayuga Heights 26,752.64 Town of Lansing 94,754.68 122,012.29 Village of Lansing 27,257.61 Town of Newfield 66,885.35 66,885.35 Town of Ulysses 37,657.35 43,253.83 Village of Trumansburg 5,596.48 688,940.27 688,940.27 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions by the Solid Waste Committee Chairman Mr. Todd, Chairman of the Solid Waste Committee, said the committee will meet with CRInc. June 28th at noon and encouraged Board members to attend. He mentioned an article in the most recent issue of National Geographic on recycling and urged Board members to read it. 171 June 21, 1994 RESOLUTION NO. 135 - ESTABLISHING AN AMENDED UNIT CHARGE FOR THE 1994 ANNUAL SOLID WASTE FEE MOVED by Mr. Todd, seconded by Mr. Lerner. Mr. Todd noted that he cannot explain to people why there is a different charge between mobile homes and single-family residences. Mr. Lerner suggested that on average there are fewer people in a mobile home. A voice. vote resulted as follows: Ayes - 10, Noes - 5 (Representatives Meskill, Proto, Schuler, Totman and Winch). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Solid Waste Committee, That the amended Unit Charge for the 1994 Annual Solid Waste Fee hereby be established at $65.00 per Billing Unit, RESOLVED, further, That the Schedule of Rates of real property for the purpose of this fee shall be as follows on Attachment A: ATTACHMENT A: SCHEDULE OF RATES PROPERTY CLASS "USED AS" CODE (A.) Single family residences 210, 240, 250, 260, 280 Churches Unit Charge: One Billing Unit per church, or living unit (B 1.) Single Family residences - 700 square feet or less Unit Charge: .75 Billing Units Z32 (B2.) Two family residences and other all 220's residences with two living units Unit Charge: 1.5 Billing Units, except if verified as owner -occupied and used as a single unit dwelling, the charge in one Billing Unit. (B3.) Mobile Homes 270, 271, 416 Unit Charge: .75 Billing Units (C.) Multi -unit residences: 230 3 or more units Apartments: Any number of units on a commercial site A01 thru A07 Rooming houses B06 Unit Charge: One Billing Unit per 1000 square feet of floor area (D.) Colleges All tax exempt parcels owned by these colleges Unit Charge: Tompkins Cortland Community College 147.2 Billing Units Cornell University 3,634.1 Billing Units Ithaca College 401.3 Billing Units (E.) Recreation and Warehouses (except row storage) Unit Charge: One Billing Unit per 1956.522 square feet of floor area (F.) All Other: All property classes and "used as" codes not listed elsewhere in a specific category. 172 All K's, ZO 1 thru Z11, Z19 thru Z26, FO1 thru F04, F06, F07, F08, F10, F11 June 21, 1994 Unit Charge: One Billing Unit per 1000 square feet of floor area. (G.) No fee assessed: Row Storage Non -contributive area Z98 Local Government - all tax-exempt parcels owned by the city, towns, and villages within Tompkins County. Public Schools: All tax-exempt parcels owned by taxing school entities within Tompkins County. Unit Charge: Zero Billing Units SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) F05 RESOLUTION NO. 136 - AUTHORIZATION TO ACCEPT SOLID WASTE FROM OUTSIDE TOMPKINS COUNTY MOVED by Mr. Todd, seconded by Mr. Meskill. Mr. Proto expressed concerns raised by residents and the Hillview Road Landfill Advisory Committee about the litter on the roadside from trucks traveling to and from the landfill. He asked if a program for roadside cleanup could be implemented. Chairman Stein referred Mr. Proto's request to the Solid Waste Committee for action. Ms. Kiefer stated she was reluctant to vote on this resolution without taking it to the Solid Waste Management Advisory Committee first for their comments. A voice vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Flow Control and Solid Waste and Haulers Licensing Rules and -Regulations currently provide that only solid waste generated, originated, or brought within Tompkins County and the Town of Spencer, Tioga County, may be delivered to the Tompkins County Solid Waste facilities, and WHEREAS, the Rules and Regulations can be amended by resolution of the Board of Representatives, and WHEREAS, haulers of solid waste from outside Tompkins County have expressed an interest in delivering solid waste to the Hillview Road transfer station operated by the County, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That all rules and regulations forbidding the delivery of waste from outside the County are hereby waived, RESOLVED, further, That solid waste from outside the County may be accepted at the Hillview Road transfer station so long as it complies with the same restrictions based on County generated waste, and the acceptance of such waste doesn't jeopardize the safe and efficient operations of the transfer station or the handling of waste from Tompkins County, or the neighborhood of the Hillview Road Facility, RESOLVED, further, That the Solid Waste Manager in consultation with the Chairman of the Solid Waste Committee shall set the tipping fee for such waste, RESOLVED, further, That no such waste may be accepted from any vehicle unless the vehicle delivering the solid waste bears a current Tompkins County Solid Waste Permit or License which shall be issued in the same manner and under the same conditions as permits and licenses are issued to vehicles bearing waste from Tompkins County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 137 - REVIEW OF RECYCLING AND SOLID WASTE CENTER FINANCIAL ANALYSIS MOVED by Mr. Todd, seconded by Ms. Mink. Mr. Todd said the special committee created by the Chairman consisting of Representatives Mink, Lane and himself has met twice with Joe Jelinski, Alan Cohen, and Noel Desch of TAP (Taxpayer's Advisory Partnership). The committee sent out five RFP's (Request for Proposals) to companies and received three responses to date: two proposals and one 173 June 21, 1994 rejection. The deadline is June 23. The committee will meet June 23 and make a selection. Following the selection process, the report will be due July 8. Mrs. Livesay said she was not present at the meeting to hear public comments but feels there are misconceptions by the public and does not support the study. Ms. Kiefer felt the resolution was too broad. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Kiefer and Livesay). RESOLUTION ADOPTED. RESOLVED, That funding is hereby authorized for an independent financial analysis for the justification of the Recycling and Solid Waste Center at a cost not to exceed $2,000 payment to be made from the Recycling Center Construction Fund, RESOLVED, further, That the County Administrator be authorized to execute a contract for this work upon recommendation of the special committee appointed by the Chairman of the Board. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions by the Governmental Affairs Committee Chair Mrs. Livesay, Chair, Governmental Affairs Committee, stated the next committee and subcommittee meetings will be held in Board Chambers. RESOLUTION NO. 138 - CREATION OF RURAL YOUTH WORKER POSITIONS - YOUTH BUREAU MOVED by Mrs. Livesay, seconded by Ms. Mink, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Youth Bureau provides financial and professional support services to enable municipalities to plan and operate local youth development programs, and WHEREAS, the municipalities of Groton, Lansing and Newfield have contracted with Family and Children's Service to employ and supervise youth workers to implement locally planned programs, and WHEREAS, the County and municipal contracts with Family and Children's Service will end July 31, 1994, and WHEREAS, the municipalities intend to contract with Cooperative Extension to employ and support youth worker starting in 1995, and WHEREAS, the municipalities wish to continue their current services during the interim between contracts, and WHEREAS, the municipalities have asked the County to assist them during this interim between contracts by employing and supervising local youth workers, and WHEREAS, the County Youth Board has approved this role for the Youth Bureau to facilitate a transition between contracts, and WHEREAS, the funds needed to pay for payroll, fringe and mileage will be provided by the participating municipalities, now therefore be it RESOLVED, on recommendation of the Human Services and Governmental Affairs Committees, That four positions of Rural Youth Service Worker, labor grade G (7) Job Code 7-680 be created in the County Youth Bureau effective June 27, 1994. The positions shall be abolished when a transition to Cooperative Extension is negotiated but no later than February 28, 1995, RESOLVED, further, That the County be and hereby is authorized to contract for supervision and training services from BOCES for the period June 27 through December 31, 1994, for an amount not to exceed $8,000 to be appropriated from available Youth Bureau carry-over funds, RESOLVED, further, That the 1994 contracts between the County and the Village of Groton and the Town of Lansing be amended to reflect these changes and that the Youth Bureau be authorized to enter into an agreement with the Newfield Central School District from June 27 - December 31, 1994, for youth worker services, RESOLVED, further, That the Comptroller is hereby authorized directed to make the following adjustments on his books: 174 From: To: June 21, 1994 7026.4655 Village of Groton $13,902 7026.4670 Town of Lansing $ 2,166 7026.4680 Town of Newfield $ 1,324 7020.2797 Other Local Govt's Revenue $18,119 Prior Year Surplus (Carry Over) $12,500 Total $48,011 7020.7680 Rural Youth Services Worker $29,488 7020.8810 Retirement $ 1,022 7020.8830 FICA $ 2,221 7020.8840 Worker's Comp $ 1,315 7020.8860 Health $ 4,291 7020.8870 Unemployment $ 175 7020.4330 Printing $ 700 7020.4414 Local Mileage $ 800 7026.4567 BOCES $ 8,000 Total $48,011 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 139 - DESIGNATION OF NEWSPAPER MOVED by Mrs. Livesay, seconded by Mr. Evans. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Lerner and Meskill). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the official newspaper for the County of Tompkins for the publication of all local laws, notices and other matters required by law to be published pursuant to County Law, Article 5, Section 214, Subdivision (2), and Local Law No. 1 of 1992 be designated from July 1, 1994 to December 31, 1994 as follows: Ithaca Journal, Ithaca, New York SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 140 - ADOPTION OF ADMINISTRATIVE MANUAL POLICY - 01-40 PUBLIC STATEMENTS MOVED by Mrs. Livesay, seconded by Mrs. Schuler. Mr. Meskill believes this resolution means that Board members cannot criticize the job performance of an employee. A voice vote resulted as follows: Ayes - 11, Noes - 4 (Representatives Joseph, Meskill, Proto and Totman). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following Administrative Manual Policy is hereby revised: 01-40 Public Statements SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 175 June 21, 1994 RESOLUTION NO. 141 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 3 OF 1994 - AMENDING LOCAL LAW NO. 2 OF 1970 AND LOCAL LAW NO. 4 OF 1992 - ESTABLISHING STANDARDS OF CONDUCT FOR OFFICERS AND EMPLOYEES OF THE COUNTY OF TOMPKINS MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, July 12, 1994 at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 3 of 1994 - Amending Local Law No. 2 of 1970 and Local Law No. 4 of 1992 - Establishing Standards of Conduct for Officers and Employees of the County of Tompkins. At such time and place all persons interested in the subject matter will be heard concerning the same. RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 142 - SALARY - COUNTY CLERK -1995 TO 1998 MOVED by Mrs. Livesay, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on the recommendation the Tompkins County Clerk be as follows: January 1, 1995 January 1, 1996 January 1, 1997 January 1, 1998 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) of the Governmental $43,260 $44,550 $45,890 $47,270 Affairs Committee, That the salary for RESOLUTION NO. 143 - SALARY - COUNTY SHERIFF -1995 TO 1998 MOVED by Mrs. Livesay, seconded by Mr. Totman. Ms. Kiefer questioned the arithmetic, noting the committee formula called three percent increase, rounded down to nearest $10. The question was called and unanimously adopted by voice vote. A short roll call vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. RESOLVED, on the recommendation of the Governmental Affairs Committee, That the salary for the Tompkins County Sheriff be as follows: January 1, 1995 $56,650 January 1, 1996 $58,350 January 1, 1997 $60,100 January 1, 1998 $61,900 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 176 June 21, 1994 RESOLUTION NO. 144 - CREATION OF POSITION - ACCOUNT CLERK TYPIST AND BUDGET ADJUSTMENT CHILDREN WITH SPECIAL CARE NEEDS MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, the Children With Special Care Needs Division has been informed by the New York State Department of Social Services that the County is eligible to retroactively bill (July 1, 1992 to present) Medicaid for services provided to children three to five years of age, and WHEREAS, the Early Intervention Program (birth to age two) will also require a billing component to recover Medicaid revenue from July 1, 1993 to present, and WHEREAS, to accomplish this billing and future Medicaid billing the Department requests the creation of one full time temporary Account Clerk Typist and appropriate hardware and software as recommended by the State, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality and Governmental Affairs Committees, That one position of Account Clerk Typist (06/513), labor grade F (06), competitive class, be created effective immediately for a period not to exceed 26 weeks, RESOLVED, further, That the Comptroller is hereby authorized and directed to make the following budget transfer on his books: From: A2960.4440 Program Expense $18,276 To: A4047.1513 Salaries, Account Clerk Typist $ 8,622 .2206 Computer Equipment $ 4,855 .2212 Desks, Bookcases $ 117 .2230 Computer Software $ 818 .8810 Retirement $ 302 .8830 Social Security $ 660 .8860 Health Insurance $ 2,850 .8870 Unemployment Insurance $ 52 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 145 - INCREASE IN HOURS FOR DEPUTY PLANNING COMMISSIONER POSITION MOVED by Mrs. Livesay, seconded by Ms. Mink, and unanimously adopted by voice vote. WHEREAS, the Tompkins County Planning Department has a Deputy Commissioner position, and WHEREAS, the Planning Department has work which needs to be completed as part of its Small Cities Community Development Block Grant program, and WHEREAS, the Deputy Commissioner can perform the work necessary for the completion of the program, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education and Governmental Affairs Committees, That the Deputy Commissioner position be increased for 1994 to 40 hours, RESOLVED, further, That the increase to 40 hours in the Deputy Commissioner position end on December 31, 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 146 - AUTHORIZATION TO EXECUTE PAYMENT IN LIEU OF TAX AGREEMENT - ELLIS HOLLOW ASSOCIATES 177 June 21, 1994 MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That the County Administrator is authorized to execute a payment in lieu of tax agreement with Ellis Hollow Associates with respect to its property in the Town of Ithaca that is exempt from real property taxes under the Private Housing Finance Law, which agreement provides that the total payment made by Ellis Hollow Associates shall be based on the formula agreed to by the Town of Ithaca, and further providing that Tompkins County shall receive its pro -rata share of said payments relative to the tax rates of the Town of Ithaca and the Ithaca City School District. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 147 - ENDORSEMENT OF NEW YORK STATE ASSEMBLY BILL NO. 5677 PERMITTING SOLID WASTE COSTS TO BE LEVIED AS SPECIAL BENEFIT ASSESSMENTS OR AD VALOREM LEVIES MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That the Tompkins County Board of Representatives endorses State legislation Assembly Bill No. 5677 amending Section 490 of the Real Property Tax Law to permit solid waste costs to be charged as special benefit assessments or ad valorem levies on tax-exempt real property, RESOLVED, further, That Assemblyman Martin Luster and Senators James Seward and John R. Kuhl Jr., be notified of this support. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Presentation of Resolutions by the Planning, Economic Development and Education Chair RESOLUTION NO. 148 - TOMPKINS COUNTY - LAND POLICY MOVED by Ms. Mink, seconded by Mrs. Schuler. Discussion followed on whether to change the word "may" to "is" in the third WHEREAS. It was also discussed that an inventory on the land the County owns should be compiled. Mr. Heyman, County Administrator, stated a list of County -owned land is available. It was MOVED by Mrs. Schuler, seconded by Ms. Kiefer, to change the word "may" to "is". A roll call vote resulted as follows: Ayes - 3 (Representatives Kiefer, Livesay and Schuler), Noes - 12. MOTION FAILED. A voice vote resulted as follows: Ayes - 12, Noes - 3 (Representatives Meskill, Todd and Totman). RESOLUTION ADOPTED. WHEREAS, Tompkins County owns various parcels of land, some developed and some not, and WHEREAS, there is no overall policy governing the County's acquisition, purchase, lease, or sale of lands, and WHEREAS, it may be desirable to develop such an overall policy, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education (PEDE) and the Health and Environmental Quality (HEQ) Committees, That the Tompkins County Planning Department staff be directed to work with the County Administrator, and County Attorney to develop recommendations for such a policy and desirability, and work with the HEQ and PEDE Committees to bring such a recommendation to the Board. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 178 June 21, 1994 RESOLUTION NO. 149 -1995 TOURISM PROMOTION AGENCY DESIGNATION — ADVISORY BOARD ON TOURISM DEVELOPMENT MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the Advisory Board on Tourism Development recommends annually a Tourism Promotion Agency through which Tompkins County is eligible for a matching grant from the State, and WHEREAS, the Advisory Board on Tourism Development has reviewed the possible candidate organizations to serve as the Tourism Promotion Agency, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee (PEDE), That the Finger Lakes Association shall be a designee of the Tompkins County PEDE Committee for the 1995 Tourism Promotion Agency. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report by the Public Information Committee Ms. Mink reported that the County Newsletter will be mailed July 1 with the Ithaca Journal. RESOLUTION NO. 149a - PROPOSED DELAY IN DEVELOPMENT OF SOLID WASTE RECYCLING CENTER ON COMMERCIAL AVENUE MOVED by Ms. Blanchard, seconded by Mr. Proto. Ms. Blanchard felt it was important to let the public know the County is awaiting the results of the study. Mr. Evans asked what work would be done during the next three weeks? Mrs. Eckstrom, Solid Waste Manager, said responses to CRInc.'s bids will be received. Mrs. Eckstrom said the project cannot be stopped without terminating CRInc.'s contract or agreeing to an addendum. Mrs. Eckstrom said a proposal to delay the project was considered at a committee meeting and rejected. Ms. Blanchard asked who accepts the bids; Mrs. Eckstrom responded CRInc. Ms. Blanchard asked why the Board is proceeding with the project before receiving the results of the study; Mrs. Eckstrom reiterated that the contract would have to be terminated or both parties would have to agree to an addendum. Discussion followed concerning the cost of terminating the contract and at what stages the project could have ceased. It was stated that the place the project could have been halted was at any of the four phases of design. Mr. Todd said the purpose of the study was to validate figures that will justify the construction of the facility. Should the Board decide to discontinue the project, the longer the Board waits, the more it will cost. Mr. Joseph called the question. A voice vote resulted as follows on calling the question: Ayes -15, Noes - 0. MOTION CARRIED. A roll call vote resulted as follows: Ayes - 6 (Representatives Blanchard, Lane, Meskill, Proto, Totman and Winch); Noes - 9 (Representatives Evans, Joseph, Kiefer, Lerner, Livesay, Mink, Schuler, Todd and Stein). RESOLUTION LOST. WHEREAS, recent governmental decision regarding flow control have raised doubts about the financial viability of the Solid Waste and Recycling Center proposed to be developed on Commercial Avenue, and WHEREAS, serious questions regarding the County's approach to solid waste management have been raised by many individuals as well as representatives of local government in Tompkins County, and WHEREAS, several municipalities in the County have formally requested that the Board delay further movement on the Solid Waste and Recycling Center to consider other alternatives, now therefore be it RESOLVED, That a hold be placed on further development of the Solid Waste and Recycling Center until such time the independent financial analysis for the justification of the Solid Waste and 179 June 21, 1994 Recycling Center referenced in Resolution No. 137 of 1994 is submitted for Board consideration on July 12, 1994, RESOLVED, further, That during this period, the Board consult with all local governments in the County to inform them of various program alternatives under consideration and to determine how each alternative would affect their residents. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) APPOINTMENTS It was MOVED by Mr. Evans, seconded by Mrs. Schuler, and unanimously adopted by voice vote to appoint Corry Buckwalter and John Schwartz as at -large representatives to the Environmental Management Council for terms which expire December 31, 1995. It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote to appoint James Macmillan, M.D. as a physician representative to the Board of Health for a term which expires December 31, 1995. Recess Chairman Stein declared recess at 12:05 a.m. The meeting reconvened at 12:15 a.m. Executive Session It was MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote to hold an executive session to discuss Sheriffs negotiations and litigation. An executive session was held from 12:15 a.m. to 12:22 a.m. Adjournment On motion, the meeting adjourned at 12:22 a.m. 180 July 12, 1994 Regular Meeting Public Hearin — Local Law No. 3 of 1994 - Amending Local Law No. 2 of 1970 and Local Law No. 4 of 1992 - Establishing Standards of Conduct for Officers and Employees of the County of Tompkins Chairman Stein called the public hearing to order at 5:30 p.m. concerning Proposed Local Law No. 3 of 1994 - Amending Local Law No. 2 of 1970 and Local Law No. 4 of 1992 - Establishing Standards of Conduct for Officers and Employees of the County of Tompkins. Chairman Stein asked if anyone wished to speak. No one wished to speak, and the public hearing was closed at 5:31 p.m. Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Approval of Minutes It was MOVED by Mr. Proto, seconded by Mr. Evans, and unanimously adopted by voice vote, to approve the minutes of June 7, 1994, as submitted. Privilege of the Floor by the Public Yvonne Bartlett, Department of Social Services Employee, stated she received a disability check for three months, and said eight months of health insurance premiums had been deducted from that check. She said her health insurance will be cancelled if her premium is not paid. She would like to find out from administrators why every time she has an idea that would enable her to return to work, the idea is not taken seriously. She asked the Board's assistance in paying her health insurance premium, and in helping her to return to work. Mark Finkelstein, City of Ithaca resident, and Co -Founder of T.R.A.S.H. (Tompkins Residents for Affordable Solid Waste). Mr. Finkelstein referred to the independent financial analysis of the Tompkins County Recycling and Solid Waste Center recently prepared by Dunn Engineering. He said he thinks there should be a full, fair, and honest debate on this subject, now that the facts are on the table. Barbara Mahoney, Department of Social Services Employee, spoke concerning sick building syndrome. Ms. Mahoney asked for the Boards' assistance in paying her health insurance premiums. Alan Cohen, Member of TAP (Taxpayer's Advisory Partnership) stated he is a member of the committee that developed and reviewed the request for proposals and responses, and authorized the independent financial analysis of the Tompkins County Recycling and Solid Waste Center, to be undertaken by Dunn Engineering. Speaking on behalf of himself, he said he had not formed an opinion of the Facility prior to the analysis, but now is in favor of the Facility. He believes that based on the information presented, the County is proceeding in the right direction. The County does not have the option of whether to recycle or not, this is State Law. Mr. Cohen stated this message needs to be given to the public. Privilege of the Floor by Board Members Mr. Todd, District No. 6 Representative, stated on June 7, 1994, the TAP (Taxpayer's Advisory Partnership) extended an offer to the Board of Representatives to pay half of the cost for an independent financial analysis to be performed on the Tompkins County Recycling and Solid Waste Center. Chairman Stein appointed a committee consisting of Representatives Todd, Lane, and Mink to meet with Joseph Jelinski, Alan Cohen, and Noel Desch, as representatives of TAP. This group met on June 9 and 15, 181 July 12, 1994 prepared and reviewed the RFP (Request for Proposals) and sent it out to five engineering firms, with a brief scope of work, the date to return the response to the RFP, and a price of $4,000. This group met again on June 23, and selected Dunn Engineering. On June 27 Charles Weidner, P.E., Vice President of Dunn Engineering, met with the group. On July 7 a preliminary draft report was submitted and reviewed. Minor responses were made to the report, it was returned to Mr. Weidner, and a final report was submitted to the group on July 11, and released to the public at 2 p.m. Mr. Todd stated the cover letter attached to the report is a good outline of what is in the report, and the narrative is very important. He feels the report is a strong endorsement of Tompkins County's Solid Waste and Recycling program. Mr. Todd thanked TAP for initiating this study at the June 7 Board meeting, and for sharing the cost. He thanked Mr. Jelinski, Mr. Cohen, and Mr. Desch for the dedication they brought to this project, and stated he is pleased it happened. Mr. Todd said he believes this analysis validates the County's program. Joseph Jelinski, Chairman, TAP (Taxpayer's Advisory Partnership), stated each of the three members of TAP that participated in the independent financial analysis of the Recycling and Solid Waste Facility endorse and agree with the report's findings. He said as the Board already knows, TAP is a diverse organization, representing many different points of view. Mr. Jelinski made the following statement on behalf of TAP: "TAP was pleased to be involved in the process of reviewing the County's Solid Waste and Recycling Plant. In view of the information contained in the report, TAP wishes to reserve its opinion until it has had the opportunity to review the report as a body. TAP wishes the County to recognize that there are still risks in the future in the Solid Waste and Recycling program that should be addressed". Mr. Lerner, District No. 2 Representative, said the main message of the report is that the County should stay in the solid waste business. Ms. Mink, District No. 5 Representative, stated the offer made by TAP in regard to the independent financial analysis of the Recycling and Solid Waste Center speaks well for what TAP is trying to do. She said people with open minds feel this is good work that makes sense; it was gratifying to serve on this six -person committee. In terms of educating the public, the County is printing a newsletter in an attempt to educate the public on what we are doing, and why. We have spent $2,000 of taxpayer money and $2,000 of private money to get a clear endorsement of the County's recycling program. Ms. Mink said the County is doing its best to adhere to environmental concerns, State mandates, moral concerns, and a Department of Environmental Conservation that has a goal of 40 percent recycling. Mr. Proto, District No. 7 Representative, thanked the group of individuals involved in obtaining the independent financial analysis, and said he appreciates the report. Mr. Proto stated he still has concerns with the County's estimates. Mr. Lane, District No. 14 Representative, requested a copy of the letter and report of the financial analysis of the Recycling and Solid Waste Center be sent to all municipalities, so it may be reviewed by the public. Mr. Lane stated he is impressed with the report, and with its volume of information. He agrees with Mr. Proto that the figures are only estimates, but feels the revenue projections by CRInc. are adequate. He feels while the Facility is a risk, there is the potential of a monopoly if the public sector is no longer involved. He stated if the County wants to make sure that residents have the best prices possible, it should move forward with this project. Mrs. Livesay, District No. 11 Representative, commended Barbara Eckstrom, Solid Waste Manager, and her staff for their work on the Recycling and Solid Waste Center project. 182 July 12, 1994 Mr. Proto, District No. 7 Representative, announced that the Town of Caroline is celebrating its 200th Anniversary, and will hold a full day of festivities. Mr. Proto stated the Town received $2,000 from the Advisory Board on Tourism Development towards this event. Chairman Stein referred to the public statement he made on January 4, 1994, upon being elected Chairman of this Board. He commented the work between the County and the Taxpayer's Advisory Partnership on the financial analysis of the Recycling and Solid Waste Center is an example of the kind of working relations between the public and the County he said he would be working towards during 1994. Withdrawal of Resolutions from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw the following resolutions from the agenda: Amendments of the Rules of the Board of Representatives Negative Budget Adjustment - Solid Waste Addition of Resolutions to the Agenda On motion of the appropriate committee chairmen and duly seconded, and unanimously adopted by voice vote, the following resolutions were added to the agenda: A Resolution Authorizing the Issuance of $4,144,786 Serial Bonds of the County of Tompkins, New York, to Pay the Share of the Cost of the Campus Master Plan Capital Improvements for Tompkins Cortland Community College to be Borne by Tompkins County, New York, and Cortland County, New York, in Accordance with an Intermunicipal Agreement Between Said Counties, Being the Construction of Additions to and the Reconstruction of Various Campus Buildings Authorization to Contract with Gary Esolen and the Media Revolution, Inc. for Services Related to the Tourism Program Resolution Directing Billing of any 1995 (and Subsequent) Solid Waste Fees in January of Each Year Authorization to Execute Agreement with Thorntree Hill Associates - Supersedes Resolution No. 48 of 1994 Withdrawal of Resolutions Requiring Board Affirmation Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA060-94 - Authorization to Accept Grant - County Clerk's Office CA061-94 - Reclassification of Solid Waste Assistant to Solid Waste Enforcement Officer - Solid Waste CA062-94 - Authorization to Contract with Town of Enfield for Preparation of Small Cities Community Development Block Grant (CDBG) Application CA063-94 - Authorization to Contract with Town of Groton for Preparation of Small Cities Community Development Block Grant (CDBG) Application CA064-94 - Authorization to Contract with Town of Lansing for Preparation of Small Cities Community Development Block Grant (CDBG) Application CA065-94 - Authorization to Execute Contract - Caswell Road Landfill Environmental Monitoring CA066-94 - Authorization to Contract with Gary Esolen and the Media Revolution, Inc. for Services Related to the Tourism Program 183 July 12, 1994 Chairman's Report Chairman Stein reported on the allegation by the Deputy Sheriffs Association of a conflict of interest by a member of the Board. Mr. Stein stated there are two issues: 1. Management of the Jail, and 2. A conflict of interest by a member of this Board. 1. Management of the Jail: Mr. Stein stated that these issues need to be taken in proper sequence. A claim was made that a member of this Board made a phone call to an inmate of the Tompkins County Public Safety Building, who currently is involved in a lawsuit against the County. This call was deemed to be a conflict of interest by a corrections officer of the Sheriffs Department. The Deputy Sheriffs Association Union President went to the media and made charges against a Board member. Mr. Stein said this is a management issue because the Sheriff had not been notified of this matter. If the corrections officer had a problem, that person should have gone to the Sheriff. He feels he should support the manager of the Jail, and see that procedures are followed. This matter has been discussed with the Sheriff, and he feels assured that this is being taken care of. 2. Conflict of Interest by a member of the Board: Mr. Stein stated Representative Proto requested this matter be referred to the Board of Ethics which serves at the pleasure of the Board. He feels it is now appropriate to look at that question. Mr. Stein asked the Governmental Affairs Committee to address the question the membership of the Board of Ethics. He asked if anyone has any suggestions or recommendations on this, to submit names and recommendations to the Governmental Affairs Committee via Beverly Livesay, Chair. He expressed hope that referral can be done at the August meeting. Chairman's Appointment Chairman Stein appointed Charles Evans, District No. 13 Representative, to the Leadership Council for a term to expire December 31, 1995. It was MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote, to appoint the following individuals to the Leadership Council for terms to expire December 31, 1995: Department Head Representatives Mary Pat Dolan, Department of Social Services Commissioner Irene Stein, Director of the County Office for the Aging Middle Management Representative Ward Hungerford, Highway Manager Ms. Mink, Chair of the Leadership Council, announced the remaining membership of the Council: County Administrator Scott Heyman CSEA White Collar Employee Representatives David Chase - Department of Social Services employee Leighann Baldwin - Health Department employee Penny Vanschoick - Department of Social Services employee Blue Collar Employee Representative Tony Denmark - Buildings and Grounds employee Confidential Representative Loretta Bernal - Department of Social Services employee 184 July 12, 1994 Tompkins County Sheriff Emery Guest Deputy Sheriffs Association Representative Robert Lampman - Tompkins County Sheriffs Department County Administrator's Report Mr. Heyman, County Administrator, reported the New York State Budget was adopted since the Board's last meeting. He said the County will receive a statement on the impact of the budget soon, and another in about two months. He stated the latter statement usually contains much better estimates. The Budget will have an impact on three major areas of this County: additional State pick-up of Medicaid costs, Education for Handicapped Children, and the Probation Department. There is also an impact on the salary of the District Attorney. County Attorney's Report Jonathan Wood, Assistant County Attorney, had no report. Comptroller's Report David Squires, Comptroller, stated at his request, a resolution has been added to the agenda concerning bonding of Tompkins Cortland Community College's Master Plan. He reported the County can expect six figure overruns in the Sheriffs Department budget due to boarding out prisoners. Mr. Squires also stated it looks like Medicaid will exceed its budget. RESOLUTION NO. 150 - AUTHORIZATION TO EXECUTE AGREEMENT WITH THORNTREE HILL ASSOCIATES - SUPERSEDES RESOLUTION NO. 48 OF 1994 MOVED by Mr. Evans, seconded by Mr. Joseph. Mr. Evans said this resolution removes any ambiguity about what the purchase offer is we are making to Thorntree Hill Associates. He said it is important to note that if the City of Ithaca Planning and Development Board were to refuse Wal-Mart, he believes Wal-Mart would be able to sue the City of Ithaca to resolve this problem. Ms. Kiefer said this resolution removes all history from the original resolution, and is a step backwards. Mr. Meskill said he feels this resolution is very straight -forward and clear, and is in support of it. Mr. Wood, Assistant County Attorney, called attention to the SEQR action listed in the resolution. He said the Clerk of the Board brought to his attention that the action is a Type I with the City of Ithaca acting as Lead Agency. Ms. Kiefer offered an amendment that was accepted as friendly. That friendly amendment was to incorporate the WHEREAS's from Resolution No. 48 (adopted June 21, 1994) into this resolution. Mr. Meskill called the question. A voice vote on calling the question resulted as follows: Ayes 15, Noes - 0. THE QUESTION WAS CALLED. A roll call vote resulted as follows: Ayes - 10, Noes - 5 (Representatives Kiefer, Lerner, Livesay, Schuler and Winch). RESOLUTION ADOPTED. WHEREAS, Resolution No. 3 of 1993 directed the County Administrator to execute an agreement with Thorntree Hill Associates of Fayetteville, New York, giving a purchase option on county property on the Elmira Road in Ithaca, New York, and WHEREAS, Thorntree Hill Associates requested an extension of the expiration date of said agreement in order to provide time for completion of all reviews required by the City of Ithaca in connection with the development of said parcel which extension was authorized by Resolution No. 200 of 1993 of this Board, and 185 July 12, 1994 WHEREAS, Thorntree Hill Associates has requested another extension of the expiration date of said agreement for the same reason, and WHEREAS, on June 21, 1994, this Board of Representatives adopted Resolution No. 48 of 1994 directing the County Administrator to execute an amendment extending the expiration date of a purchase option contract with Thorntree Hill Associates for County property on the Elmira Road, City of Ithaca, and WHEREAS, Resolution No. 48 of 1994 has created some confusion, now therefore be it RESOLVED, That Resolution No. 48 of 1994 is superseded by this resolution, RESOLVED, further, That the County Administrator is directed to execute an amendment to the agreement with Thorntree Hill Associates extending the expiration date of the purchase option to December 31, 1994, provided that 45,000 is paid by Thorntree Hill Associates as non-refundable compensation for the option extension, RESOLVED, further, That the County's obligation to sell the property to Thorntree Hill Associates, upon the latter's exercise of the option, shall be expressly contingent upon approval of a site plan by the City of Ithaca Planning and Development Board. SEQR ACTION: TYPE I (CITY OF ITHACA ACTING AS LEAD AGENCY) Report and Presentation of Resolutions by the Public Safety Committee Chair Mrs. Schuler, Chair, Public Safety Committee, reported the Committee met June 7 and again today at 4:30 p.m. She stated at last count 20-25 prisoners are being boarded out due to overcrowding at the Tompkins County Public Safety Building. She reported a subcommittee consisting of Mrs. Schuler, Mr. Lerner, and Mr. Meskill met with Gordon Stevens, Jail Administrator, on this serious problem. This subcommittee will report back to the Committee on a grant that deals with weekend population at the Jail. The Committee also discussed forfeiture monies and court security at the June 7 meeting. Mrs. Schuler announced that the Local Conditional Release Commission is looking for members. RESOLUTION NO. 151 - AWARD OF BID - ENHANCED 911 PHONE SYSTEM MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, the Division of Purchasing has duly advertised for bids for an Enhanced 911 Phone System, and WHEREAS, one bid was received and opened on July 6, 1994, now therefore be it RESOLVED, on recommendation of the Public Safety Committee, That the bid for furnishing an Enhanced 911 Phone System be awarded to Motorola Corporation of Glen Rock, New Jersey, in the amount of $173,512 for equipment, installation, and training. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions by the Public Works Committee Chairman Mr. Winch, Chairman, Public Works Committee, extended an invitation to members of the Board to include any items in the Airport Time Capsule. The deadline for submitting items is July 31. He stated the Ithaca Journal did a good job in covering the opening of the new Airport Terminal. He said he appreciates the seismic awareness report submitted by Mr. Lane from the FAA. He said there was great awareness to make the Airport project ADA (Americans with Disabilities) accessible. Ms. Blanchard announced a special Committee meeting will be held at the Airport with Calocerinos and Spina, Consultants for the Airport project, to respond to any questions or concerns people may have. 186 July 12, 1994 RESOLUTION NO. 152 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR THE REHABILITATION OF A SNOW PLOW AND PURCHASE OF A DISABLED PASSENGER LIFT (PART 1) - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Todd, and unanimously adopted by voice vote. WHEREAS, the County has received a grant offer from the Federal Aviation Administration (FAA) in the amount of $69,473, being a Part 1 grant towards the cost of the Rehabilitation of an Airport Snow Plow and purchase of a Disabled Passenger Lift for use on all Commuter Aircraft, and WHEREAS, the Part 2 grant will be available on or before September 30, 1994, subject to Congress approval of Part 2 of the Airport Improvement Program for Fiscal Year 1993/94, and WHEREAS, the budget for the two projects are as follows: DISABLED PASSENGER LIFT FAA Share (90%) Account No. 5610.4592 $ 34,200 NYSDOT Share (5%) Account No. 5610.3592 $ 1,900 Local Share (5%) Account No. 5610.5031 $ 1,900 Total Account No. 5610.9239 $ 38,000 REHABILITATE SNOW PLOW FAA Share (90%) Account No. 5610.4592 $ 91,800 NYSDOT Share (5%) Account No. 5610.3592 $ 5,100 Local Share (5%) Account No. 5610.5031 $ 5,100 Total Account No. 5610.9239 $102,000 RESOLVED, on recommendation of the Public Works Committee, That the FAA grant offer in the amount of $69,473 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 153 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR A MASTER PLAN UPDATE, TERMINAL AREA STUDY, WETLAND DELINEATION REPORT, AND AN ENVIRONMENTAL STUDY — TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Proto. Mr. Totman asked why the County is doing this. Mr. Meskill stated that the County Planning Department will receive in excess of $15,000 for performing this work. There was concern raised by members of the Board that this is a serious waste of money. There was a feeling that with the new Terminal and all of the site work that was done, another wetland delineation or environmental study is a waste of time. Ms. Blanchard said the Committee will try to answer all questions at the meeting on July 27. She said if Airport improvements are not kept up-to-date, the Airport will not receive funding for grants involved in the Master Plan. Mr. Winch said one of the major concerns of staff is what to do with the old Terminal. Mr. Totman questioned why this was not looked into before the new Terminal was built. Mr. Nicholas, Airport Manager, stated the environmental review would just be looking at what the plans are for the next twenty years. The Master Plan study is looking at what we should be doing with the Airport from now until twenty years from now. All major projects have been taken care of in the past five-year plan and now it is time to look at what we should be doing for the next twenty years. The question was called and unanimously adopted by voice vote. A vote by a show of hands resulted as follows: Ayes - 11, Noes - 4 (Representatives Kiefer, Schuler, Todd and Totman). RESOLUTION ADOPTED. 187 July 12, 1994 WHEREAS, the County has received a grant offer from the Federal Aviation Administration (FAA) in the amount of $114,300 toward the cost of the Master Plan Update, Terminal Area Study, Wetland Delineation Report, and an Environmental Study, and WHEREAS, the budget for this project is as follows: FAA Share (90%) Account No. 5610.4592 $114,300 NYSDOT Share (5%) Account No. 5610.3592 $ 6,350 Local Share (5%) Account No. 5610.5031 $ 6,350 Total Account No. 5610.9239 $127,000 RESOLVED, on recommendation of the Public Works Committee, That the FAA grant offer in the amount of $114,300 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 154 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR THE DESIGN OF AN OVERLAY FOR RUNWAY 14/32 AND RUNWAY END IDENTIFIER LIGHT (REIL) SYSTEM - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the County has received a grant offer from the Federal Aviation Administration (FAA) in the amount of $162,800 towards the cost of the Runway 14/32 Overlay Design and the Runway End Identifier Light (REIL) System, and WHEREAS, as part of the FAA's contribution to the "Reinventing Government" program, and with a view to saving on engineering costs, the FAA has opted to include one of their equipment projects (the REIL system) and add the total cost of its design to this County project, and WHEREAS, the budgets for the two projects are as follows: OVERLAY DESIGN FAA Share (90%) Account No. 5610.4592 $154,800 NYSDOT Share (5%) Account No. 5610.3592 $ 8,600 Local Share (5%) Account No. 5610.5031 $ 8,600 Total Account No. 5610.9239 $172,000 RUNWAY END IDENTIFIER LIGHT (REIL) SYSTEM FAA Share (100%) Account No. 5610.4592 $ 8,000 Total Account No. 5610.9239 $ 8,000 RESOLVED, on recommendation of the Public Works Committee, That the FAA grant offer in the amount of $162,800 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report, Presentation of Resolutions, and Appointments by the Health and Environmental Quality Committee Chairman Mr. Evans, Chairman, Health and Environmental Quality Committee, reported the Committee met June 21. He reported the Committee discussed the Annual Environmental Health report. The Department no longer issues permits, (such as open burning permits), these must now be obtained from the Department of Environmental Conservation. The Mental Health Department gave a report on reinvestment funds the County will receive due to the closing of Willard Psychiatric Center. The County 188 July 12, 1994 will receive $167,000. Over $100,000 will be used towards services for children. The Committee also discussed cat licensing in Tompkins County. Mr. Evans stated that issue will not come before the Board this year. He said the Committee will be looking at how to deal with the SPCA's contract. The SPCA is losing $20,000 each year with its current contract with the County. The next meeting will be July 19 at 9:30 a.m. Appointment It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote, to appoint Elizabeth Owens Roe to the Environmental Management Council representing the Town of Danby for a term expiring December 31, 1995. RESOLUTION NO. 155 - A RESOLUTION AUTHORIZING THE ISSUANCE OF $4,144,786 SERIAL BONDS OF THE COUNTY OF TOMPKINS, NEW YORK, TO PAY THE SHARE OF THE COST OF THE CAMPUS MASTER PLAN CAPITAL IMPROVEMENTS FOR THE TOMPKINS CORTLAND COMMUNITY COLLEGE TO BE BORNE BY TOMPKINS COUNTY, NEW YORK, AND CORTLAND COUNTY, NEW YORK, IN ACCORDANCE WITH AN INTERMUNICIPAL AGREEMENT BETWEEN SAID COUNTIES, BEING THE CONSTRUCTION of ADDITIONS TO AND THE RECONSTRUCTION OF VARIOUS CAMPUS BUILDINGS MOVED by Mrs. Livesay, seconded by Mr. Evans. A roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, a plan for the establishment, construction, maintenance and operation of the Tompkins Cortland Community College (the "College"), as amended, was jointly sponsored by concurrent resolutions of the legislative bodies of the County of Tompkins, New York, and the County of Cortland, New York (the "Counties") pursuant to the provisions of Article 126 of the Education Law (the "Plan"), and WHEREAS, the aggregate maximum estimated cost of the campus master plan capital improvements as provided in the Plan is $8,689,572, of which $4,344,786 shall be the Counties' share, to be allocated sixty-four percent (64%) to Tompkins County and thirty-six percent (36%) to Cortland County, and WHEREAS, the State of New York will be responsible for the remaining $4,344,786 cost of the campus master plan capital improvements, and WHEREAS, it is necessary to provide for the financing of the Counties' share of the cost of said capital improvements, and WHEREAS, the undertaking by the Counties in connection with the campus master plan capital improvements and the financing by thereof by Tompkins County is authorized by Article VIII, Section 2- a of the New York State Constitution, Article 126 of the Education Law, Section 15.00 of the Local Finance Law and by Article 5-G of the General Municipal Law, and WHEREAS, the Counties have entered into an Intermunicipal Agreement relating to the College and the campus master plan capital improvements pursuant to Article 5-G of the General Municipal Law and Article 126 of the Education Law, and WHEREAS, all other conditions precedent to the financing of such campus master plan capital improvements, including compliance with the provisions of the State Environmental Quality Review Act, have been preformed, and WHEREAS, it is now desired to authorize the financing of the Counties' share of such campus master plan capital improvements, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, as follows: Section 1. For the class of objects or purposes of paying the share of the cost of the campus master plan capital improvements for the Tompkins Cortland Community College to be borne by Tompkins 189 July 12, 1994 County, New York, and Cortland County, New York, in accordance with an Intermunicipal Agreement between said Counties, said campus master plan capital improvements being the construction of additions to and the reconstruction of various campus buildings, including sitework and original furnishings, equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, at a maximum estimated cost of $4,144,786, there is hereby authorized to be issued $4,144,786 serial bonds of said County of Tompkins, New York, pursuant to the provisions of the Local Finance Law. Section 2. It is hereby determined that the maximum estimated cost of such class of objects or purposes is $4,144,786, and that the plan for the fmancing thereof is by the issuance of the $4,144,786 serial bonds of said County of Tompkins, New York, authorized to be issued pursuant to this bond resolution. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects of purposes is twenty years, pursuant to subdivision 12 (a)(1) of paragraph a of Section 11.00 of the Local Finance Law. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the County Comptroller of the County of Tompkins, New York, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said County Comptroller, consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said County of Tompkins, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. Section 6. Such obligations shall be "several indebtedness" of the County of Tompkins, New York, as defined in Section 15.00(b) of the Local Finance Law, as to which the faith and credit of the County of Tompkins, New York, has been pledged in Section 5 hereof. Such obligations shall be issued pursuant to Section 15.00 (c) of the Local Finance Law, shall constitute indebtedness of the County of Tompkins, New York. Section 7. Such bonds shall be in fully registered form and shall be signed in the name of the County of Tompkins, New York, by the manual or facsimile signature of its County Comptroller and a facsimile of the corporate seal shall be imprinted or impressed thereon and attested by the manual or facsimile signature of its County Clerk. Section 8. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the County Comptroller of the County of Tompkins, New York, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of the County; provided, however, that in the exercise of these delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of said County Comptroller shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 9. All other matters, except as provided herein relating to such bonds, including prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the County of Tompkins, New York, by the facsimile signature of its County Comptroller and, providing for the manual countersignature of a fiscal agent or of a designated official of the County), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by its County Comptroller. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law and shall otherwise be in such 190 July 12, 1994 form and contain such recitals in addition to those required by Section 52.00 of the Local Finance Law, as the County Comptroller of the County of Tompkins shall determine. Section 10. The validity of such bonds and bond anticipation notes may be contested only if: 1. Such obligations are authorized for an object or purpose for which said County is not authorized to expend money, or 2. The provisions of law which should be complied with at the date of publication or this resolution are not substantially complies with, and an action, suit or proceeding contesting the validity is commenced within twenty days after the date of such publication, or 3. Such obligations are authorized in violation of the provisions of the Constitution. Section 11. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Sections 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 12. This resolution, which takes effect immediately, shall be published in full in the Ithaca Journal, the official newspaper of such County, together with a notice of the Clerk of the Board of Representatives in substantially the form provided in Section 81.00 of the Local Finance Law. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions by the Solid Waste Committee Chairman Mr. Todd, Chairman, Solid Waste Committee, reported the Committee met today and will meet again on August 9. He stated the bid opening for the Tompkins County Recycling Center will be August 17, and construction is scheduled to begin August 24. There will be a ground -breaking ceremony for the Facility on August 9. RESOLUTION NO. 156 - AWARD OF BID - COMPUTER EQUIPMENT SOLID WASTE DIVISION CAPITAL ACCOUNT (Amended by Res. No. 207 of 1994) MOVED by Mr. Todd, seconded by Mr. Lerner, and unanimously adopted by voice vote. WHEREAS, the Division of Purchasing and Central Services has duly advertised for bids for the purchase of computer systems, and WHEREAS, four (4) bids were received and opened on May 19, 1994, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the bid from BAKA Computers of Ithaca, New York be rejected for not meeting minimum specifications, RESOLVED, further, That the Bid be awarded to R.G. Data, Inc. of Syracuse, New York in the amount of $17,867 being the lowest responsible bidder, RESOLVED, further, That the Solid Waste Division be authorized to implement this bid on behalf of the County, funds to be provided from Capital Account No. HH8167.9263. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 157 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 4 OF 1994 - DISPOSAL OF SOLID WASTE MOVED by Mr. Todd, seconded by Mr. Lane, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Solid Waste Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North 191 July 12, 1994 Tioga Street, Ithaca, New York on Tuesday, August 9, 1994, at 5:30 o'clock in the evening thereof on proposed Local Law No. 4 of 1994 - Disposal of Solid Waste. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 158 - RESOLUTION DIRECTING BILLING OF ANY 1995 (AND SUBSEQUENT) SOLID WASTE FEES IN JANUARY OF EACH YEAR MOVED by Mr. Todd, seconded by Mr. Lane. There was a question raised by Mr. Evans if there was time available to get this done. Mr. Eckstrom, Data Processing Director, stated that it is the intention this year to bill two invoices in January in a separate billing, in separate envelopes. In 1996 it is proposed to consolidate the fees and taxes into one bill. The other question he raised is where is the payment going to be made? He was told the payment will be made to the County. Mr. Heyman, County Administrator, said the town clerks will not collect the fees unless they have agreed to do so. Mr. Lerner stated he originally supported the concept of the resolution, but can no longer support it for these reasons: The Annual Fee was originally going to be billed in January with the property tax bill so that it would be less conspicuous, but the current proposal would not accomplish that. He doesn't feel it is fair to bill this Fee twice in five months. He thinks this may be possible in 1996, but would not support this for 1995. Mr. Lane stated there was strong sentiment on the Board initially to have the 1995 bill billed right with the town taxes, collected by the town tax collectors the same as the regular County tax. It appeared because of the legal implications of a Solid Waste Fee that there would be a question whether there would be more bookkeeping required by the town clerks. He said the County Administrator has met with the town clerks, and it's Mr. Lane's understanding that the town clerks are not opposed to the eventual merger of these fees on to the property tax bills, but there have been some rough spots with the programming for the tax collection software, and this has been a concern. It was then looked at whether there could be two bills enclosed into one envelope because of the need to merge different entities that receive these bills, it was not feasible without some added expense, and that would take away the benefits of this. The third fallback position is to move the billing to January. He said that if the problems were worked out with the town clerks, this will position the County to be able to add this to a one billing system, and have the fee collected by the clerks. Mr. Joseph said he sees this resolution as doing two different things. It moves the billing date for 1995 to January, and does have values as it would remove the option of mid -year adjustments for 1995. He also believes there would be an enormous amount of work that would have to be undertaken, and doesn't feel the County should act on this at this time. Mr. Meskill stated he believes the original intent of this was to not make this fee less conspicuous. He feels it was an attempt to try to save some collection dollars. Unfortunately, that does not seem possible for 1995, but feels the Fee should be synchronized with the County Budget, and move forward. Moving this Fee to January will help the Comptroller with any trouble he has as far as the cash flow for when we receive the Fee, vs. expenditure of the Solid Waste Department. Mr. Evans said if the County has the money in January, it could also collect interest on it. However, it is also the case that if we collect it in January, our constituents won't have and won't be collecting their interest on their money. Mr. Evans expressed concern with billing taxpayers twice for the Annual Fee in five months. He recommended a gradual movement of the billing date since they will have to be mailed out separately in 1995. He suggested moving the date for 1995 to May and then to January 192 July 12, 1994 in 1996. Ms. Kiefer stated she attended last evening's Town of Ithaca Board meeting, and shared the Town's concerns with the Solid Waste Committee. It was MOVED by Mr. Joseph to delete the second RESOLVED. MOTION FAILED for lack of a second. Mr. Meskill called the question. A voice vote on calling the question resulted as follows: Ayes - 15, Noes - 0. THE QUESTION WAS CALLED. A roll call vote resulted as follows: Ayes - 9 (Representatives Blanchard, Kiefer, Lane, Livesay, Meskill, Mink, Stein, Todd and Winch), Noes - 6 (Representatives Evans, Joseph, Lerner, Proto, Schuler and Totman). RESOLUTION ADOPTED. WHEREAS, during 1993 and 1994, Tompkins County has, or will, bill the annual solid waste fee by separate billing in August, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the County Administrator and affected Department Heads be, and hereby are, directed to take whatever action is necessary to enable the County to bill and mail any 1995 (and subsequent) solid waste fees in January of each year, RESOLVED, further, That the County Administrator and appropriate staff be instructed to work with all Towns and the City to enable this bill to be combined with the Town and County tax bill in January 1996 and subsequent years. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 159 - CORRECTION TO 1994 FISCAL TARGET AND APPROPRIATION FROM CONTINGENT FUND - TOMPKINS COUNTY CLERK MOVED by Mrs. Livesay, seconded by Mr. Evans. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the 1993 and 1994 County Clerk Fiscal Targets were improperly calculated due to a net local share in the County Clerk budget of less than zero dollars, now therefore be it RESOLVED, on recommendation of the Governmental Affairs and Budget and Fiscal Policy Committees, That the 1994 County Clerk Fiscal Target be increased by $3,602, RESOLVED, further, That this increase be considered a part of the 1994 basis for calculating 1995 and subsequent years Fiscal Targets, RESOLVED, further, That the Comptroller is hereby directed to replenish funding that was withheld from 1993 (in the amount of $4,193) and withheld from 1994 (in the amount of $3,602) Fiscal Target allocations as follows: APPROPRIATIONS FROM: Contingent Fund A1990.4400 $7,795 TO: Budget Reduction Contribution A1411.4999 $7,795 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 160 - ADOPTION OF LOCAL LAW NO. 3 OF 1994 - AMENDING LOCAL LAW NO. 2 OF 1970 AND LOCAL LAW NO. 4 OF 1992 — ESTABLISHING STANDARDS OF CONDUCT FOR OFFICERS AND EMPLOYEES OF THE COUNTY OF TOMPKINS MOVED by Mrs. Livesay, seconded by Mr. Evans. Mr. Evans noted this proposal came from the Employee Council. Ms. Blanchard wondered who makes the determination of what is criticism. Mr. Meskill stated he is opposed to this resolution because he feels it violates his first amendment rights. Other members stated there are other laws that deal with this, and this is not needed. Ms. Kiefer finds the 193 July 12, 1994 second paragraph of the local law makes things less clear. Mrs. Schuler left the room at 8:08 p.m. A roll call vote resulted as follows: Ayes - 10, Noes - 4, (Representatives Kiefer, Meskill, Proto, and Totman); Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, a public hearing has been held before the Board of Representatives on July 12, 1994 to hear all persons interested in proposed Local Law No. 3 of 1994, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That said proposed Local Law No. 3 of 1994 Amending of Local Law No. 2 of 1970 and Local Law No. 4 of 1992 - Establishing Standards of Conduct for Officers and Employees of the County of Tompkins, be and hereby is adopted, RESOLVED, further, That the Clerk of the Board publish in the official newspaper of Tompkins County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk and three (3) certified copies in the office of the Secretary of State. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 161 - APPOINTMENT OF ELECTION COMMISSIONER FOR 1995-1996 MOVED by Mrs. Livesay, seconded by Mr. Meskill. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Tompkins County Democratic Committee and the Governmental Affairs Committee, That Shary Zifchock be and hereby is appointed Democratic Party Elections Commissioner for the two-year term commencing January 1, 1995 and ending December 31, 1996. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Mrs. Schuler returned to the room at 8:10 p.m. Report by the Governmental Affairs Committee Chair Mrs. Livesay, Chair, Governmental Affairs Committee, reported the Committee met July 5. She stated the Committee is working with the Clerk of the Board on amendments to the Rules of the Board of Representatives. She reported there will be a Cable Commission meeting on July 28 at 7 p.m. in the Old Jail Conference Room. She said a public hearing will be held in City Hall on July 13 at 7 p.m. to hear concerns about the recent cable changes imposed by American Community Cablevision. She said the Committee gave the Clerk of the Board permission to begin working on the proceedings of the Board. This project was delayed by a motion of the Budget and Administration Committee two years ago. There has been some discussion on creating a department of finance. This would include the current departments of Comptroller, Budget and Finance, and Purchasing in an effort to save money and share staff. She reported the Committee is in the process of changing the existing policy on how positions at Tompkins Cortland Community College are dealt with. Mrs. Livesay distributed a copy of the performance evaluation form, and asked for comments from members of the Board on the four positions reporting to the Board: Clerk of the Board, County Administrator, County Attorney, and Comptroller. She said the next Committee meeting will be August 2, and the Personnel Subcommittee will meet on July 27. Report and Appointments by the Human Services Committee Chairman 194 July 12, 1994 Mr. Joseph, Chairman, Human Services Committee, reported the Department of Social Services (DSS) is in the process of bringing forward a proposal for welfare reform. They are going to be suggesting participation in something called C.A.P. (Child Assistance Program). This is an alternative to Aid to Families with Dependent Children. Mary Pat Dolan, DSS Commissioner, will be making a presentation to the Committee at the July 26 meeting. Mr. Joseph invited any member of the Board who is interested in welfare reform, to attend this meeting and learn more about this proposal. He reported on the Services to Youth Award. The May award was given to Sue and Scott Hamilton of Ides Bowling Lanes. The Hamilton's have sponsored "Club Ithaca", an alcohol and substance free night at the bowling alley. The June award was given to Jean Chapple, former (F&CS) Family and Children's Services Coordinator. Ms. Chapple has left F&CS to pursue a career in nursing. Appointments It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote, to appoint the following members to the Human Rights Commission for terms expiring December 31, 1996: Pat Pryor Lorenzo Lee Ken Packman Report and Presentation of Resolutions by the Budget and Fiscal Policy Committee Chairman Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, reported the Committee met last week, and resolved half of the appeals concerning the classification of mandates. He said the July 19 and August 2 meetings have been rescheduled to July 26 at 3 p.m. There will be three major items on the agenda: a report by the Fund Balance Task Force, a report from the Sheriffs Department Task Force, and a report from the Program Review Task Force. The Program Review Task Force is working on criteria for cost savers. Cost savers occur when a program results in a cost savings elsewhere in the budget that is greater than what is invested in the program. Mr. Lerner said there is a draft of the definition and criteria for cost savers on members' desks. RESOLUTION NO. 162 - BUDGET ADJUSTMENTS AND APPROPRIATIONS - VARIOUS DEPARTMENTS MOVED by Mr. Lerner, seconded by Mr. Proto. It was MOVED by Mrs. Schuler and seconded by Mr. Totman, to include the following budget adjustment in the resolution: REVENUE: A3110.2625 Forfeited Crime Revenue $6,859 A3110.2221 Safety/Rescue/Emerg. Equip. 6,859 APPROPRIATION: A3110.2625 Forfeited Crime Revenue $7,689 A3110.1904 Overtime Account 7,689 Mr. Lerner stated he opposes this amendment. He feels the Sheriffs Department is on a collision course with its budget. For the last two years there have been persistent problems with living with the budget in the Sheriffs Department. In the last two budget cycles it has been necessary to approve additional funds for that Depai t hent. In has been reported by the Comptroller that the Department has been overspending one -twelfth of its budget every month. He said the Sheriff was supposed to report to the Budget and Fiscal Policy Committee last month with a plan to balance his Depai lnient's budget, and did not do so. He said he is unwilling to appropriate this money for new purposes when the Sheriff has not come in with a plan to balance his budget for the expenses that are in his budget now. Discussion followed by other members of the Board, with Mr. Meskill, Mr. Evans, and Mrs. Schuler speaking very much in favor of supplying Sheriffs deputies with these firearms so that all would 195 July 12, 1994 have the same type of weapon, and would be safer. Mr. Lane said that it is dangerous for the deputies to be using different types of firearms. The question was raised whether these funds could be used for any other purpose. Mr. Lerner said Kathy West, Deputy County Administrator, looked into this. He was told that the request for these funds stated they would be used to purchase new firearms. Because that was stated in the request, that is how they must be used. A voice vote on the amendment resulted as follows: Ayes - 10, Noes - 5 (Representatives Joseph, Kiefer, Lerner, Livesay and Mink). MOTION CARRIED. A voice vote on the resolution as amended resulted as follows: Ayes - 11, Noes - 4 (Representatives Joseph, Kiefer, Lerner and Mink). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs, Budget and Fiscal Policy, Public Works, Health and Environmental Quality, and Human Services Committees, That the County Comptroller be authorized to make the following budget adjustments and appropriations on his books: BUDGET ADJUSTMENTS Health (#1511) REVENUE: APPROPRIATION: A4010.3489 A4010.4302 .4330 .4332 .2214 .4414 .4442 .2206 .2212 .2230 Office for the Aging (#1539) REVENUE: A6774.2680 A6776.2680 APPROPRIATION: A6774.2231 A6776.2231 Sheriff (#1507, 1508) REVENUE: APPROPRIATION: APPROPRIATIONS Airport (#1528) REVENUE: APPROPRIATION: A3110.2625 A3110.2221 A3110.2625 A3110.1904 B0599.0000 B5610.4422 Other Health Income (Grants) Office Supplies Printing/Copying Books/Publications Office Furnishing Equipment Travel/Training Professional Service Fees Computer Equipment Desks/Bookcases Software Insurance and Recovery Insurance and Recovery Vehicles Vehicles Forfeited Crime Revenue Safety/Rescue/Emerg. Equip. Forfeited Crime Revenue Overtime Account Airport Fund Balance Equipment Maintenance Mental Health Administration (#1526) REVENUE: A0599.0000 Fund Balance - Prior Year Surplus APPROPRIATION: A4310.2230 Computer Software 196 $15,637 $ 400 1,500 925 375 150 4,800 6,065 372 1,050 $ 1,775 1,775 $ 1,775 1,775 $ 6,859 6,859 $ 7,689 7,689 $ 8,000 $ 8,000 $ 60,000 $ 60,000 Assessment (#1510) REVENUE: APPROPRIATION: A0599.0000 A1355.2206 County Attorney (#1534) REVENUE: A0599.0000 APPROPRIATION: A1420.1337 July 12, 1994 Fund Balance - Prior Year $ 4,924 Surplus Computer Equipment $ 4,924 Fund Balance - Prior Year Surplus Secretary/Paralegal Aide to County Attorney .2203 Dictating Equipment SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) $ 1,938 $ 1,500 438 Report, Presentation of Resolutions, and Appointments by the Planning, Economic Development and Education Committee Chair Ms. Mink, Chair, Planning, Economic Development and Education Committee, reported the Committee met this morning and had discussion on funding to rural libraries. There were approximately seven representatives from the libraries present at the meeting to discuss the short term request for more funds for the libraries, and the long term policy of how rural libraries should be funded. She said representatives will continue to meet as a group, and the question of a broader policy will be looked at. RESOLUTION NO. 163 - AUTHORIZATION FOR PUBLIC HEARING — TOMPKINS CORTLAND COMMUNITY COLLEGE OPERATING AND CAPITAL BUDGETS - 1994-95 MOVED by Ms. Mink, seconded by Mr. Lane, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Planning, Economic Development and Education, and Budget and Fiscal Policy Committees, That a public hearing be held on Tuesday, August 9, 1994, at 5:30 o'clock in the evening thereof in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York concerning the 1994-95 operating and capital budget request for Tompkins Cortland Community College. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board be and hereby is directed to place such notice of public hearing in the official newspaper of Tompkins County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 164 - RESTRUCTURING OF THE ADVISORY BOARD ON TOURISM DEVELOPMENT MOVED by Ms. Mink, seconded by Mr. Meskill. Ms. Kiefer asked if there could be overlapping/staggered terms. Ms. Mink said that was intended, but is not included. A voice vote resulted as follows: Ayes - 14, Noes - 0, Temporarily out of the room - 1 (Representative Schuler). RESOLUTION ADOPTED. 197 July 12, 1994 WHEREAS, Tompkins County has an Advisory Board on Tourism Development (ABTD) to advise the Board of Representatives on all aspects of tourism promotion and development in Tompkins County, and WHEREAS, a restructuring of the ABTD would assist the ABTD to more effectively perform its role as an advisory board of the Board of Representatives, and WHEREAS, the bylaws of the ABTD as established by Resolution No. 309 of 1989 establish a membership for the ABTD, and must be amended in order to allow for the restructuring, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That the following composition of voting members of the ABTD be established: 1 Representative of Cornell University 1 Representative of Ithaca College 2 Representatives of the Innkeepers of Tompkins County, one of whom shall be the President of the Greater Ithaca Innkeepers Association or his/her designee 1 Bed and Breakfast owner or manager 4 Representatives of the arts, cultural, natural resources, and community attractions organizations 2 At -large representatives 1 Representative of the Tompkins County Chamber of Commerce, either the elected chair or his/her designee 1 Representative of the restaurant community RESOLVED, further, That the designated positions be filled immediately for a term to end on December 31, 1994, and that two-year terms be established effective January 1, 1995, RESOLVED, further, That ex -officio, non-voting positions be established for the following: 1 Tompkins County Board of Representatives member 1 Representative from the Finger Lakes Association 1 Representative from the Community Arts Partnership 1 Representative from the Tompkins County Convention and Visitors Bureau SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 165 - APPROPRIATION FROM CONTINGENT FUND - TOMPKINS COUNTY PUBLIC LIBRARY SECURITY SYSTEM MOVED by Ms. Mink, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, over the past 18 months three break-ins have occurred at the Tompkins County Public Library, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education and Budget and Fiscal Policy Committees, That the Comptroller is directed to appropriate $3575 to the Contribution to the Library Fund, A9962.4552, to obtain a library building security system, RESOLVED, further, That this appropriation does not increase the Fiscal Plan target for 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointment It was MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote, to appoint Roxanne Buck to the Tompkins Cortland Community College Board of Trustees representing Tompkins County for a term to expire June 30, 2003. Report by the Public Information Committee 198 July 12, 1994 Mr. Evans, Member of the Public Information Committee, reported that for the remainder of the year all standing committees of the Board that meet in Board Chambers will be telecast on Channel 53. He said many responses were received on the County newsletter, and stated anyone who did not have a chance to write an article in the last newsletter, may submit one for the October newsletter by September 15. Adjournment On motion the meeting adjourned at 9:00 p.m. 199 August 9, 1994 Regular Meeting Public Hearing - TC3 Budget Chairman Stein called the first public hearing to order at 5:30 p.m. concerning the 1994-1995 Operating and Capital Budget Request for Tompkins Cortland Community College. Chairman Stein asked if anyone wished to speak. No one wished to speak, and the public hearing was closed at 5:30 p.m. Public Hearing - Local Law No. 4 of 1994 Chairman Stein called the second public hearing to order at 5:31 p.m. concerning proposed Local Law No. 4 of 1994 - Regulating the Disposal of Solid Waste and Superseding Local Law No. 5 of 1990 and Local Law No. 3 of 1991. Chairman Stein asked if anyone wished to speak. No one wished to speak, and the public hearing was closed at 5:31 p.m. Mr. Proto asked when it was appropriate to discuss substantive changes to the Law. Chairman Stein recommended he speak with the County Attorney and the Solid Waste Committee Chairman. Local Law No. 4 of 1994 was adopted September 6, 1994. Pledge of Allegiance and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 13 Representatives; Excused: 2 (Representatives Mink and Schuler). Approval of Minutes It was MOVED by Mr. Evans, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to approve the minutes of the July 12, 1994 meeting as corrected. Privilege of the Floor by the Public Barbara Mahoney, Department of Social Services employee, read a letter from her attorneys regarding the chemical testing of their homes that was ordered by a law judge. She believes this is unconstitutional and should be reversed. She said no physician has suggested home testing be done. Ms. Mahoney said she was given a bill for January -May, 1994 for insurance premiums. She spoke of financial hardships, and asked the Board's assistance in paying this bill. She reported that she has arranged with the Department of Social Services and Personnel Commissioner to try the special workspace at Biggs for one hour tomorrow to see how it goes. Yvonne Bartlett, Department of Social Services employee, stated she attended a grievance hearing today with Commissioner Dolan and a Union representative. Mrs. Bartlett said she also received a bill for past health insurance premiums, and asked the Board's assistance in paying for this. She stated that apparently still no one has contacted New York State Department of Social Services about substitutes for carbonless forms. Privilege of the Floor by Board Members Chairman Stein asked Mr. Evans to respond to questions and comments by the public under privilege of the floor. Mr. Evans said he attended a Union meeting and said a meeting will be held with Mary Pat Dolan, Commissioner of the Department of Social Services, on Friday to discuss possible employment options. 200 August 9, 1994 Mr. Joseph, Representative, District No. 12, stated he received petitions from Barbara Mahoney, Department of Social Services employee, asking "the Tompkins County Board of Representatives to stop controverting (denying) worker's compensation for the worker's made sick by working at their job in the building Biggs A". This petition was submitted to the Clerk of the Board. Chairman Stein asked Mr. Lane to bring forward the resolutions concerning Tompkins Cortland Community College so that College representatives would not have to wait all evening. RESOLUTION NO. 166 - ADOPTION OF 1994-1995 CAPITAL BUDGET-TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mr. Lane, seconded by Mr. Proto. Mr. Lane stated a meeting was held at Tompkins Cortland Community College where the proposed budget was reviewed with members of the Board. Carl Haynes, Acting President of the College, briefly reviewed total budget estimates for both the operating and capital budgets. Mr. Haynes said the proposed budgets do not include any tuition increase. The College is asking for a three percent increase from Tompkins County based on its ratio of student enrollment. He also commented that enrollment at the Extension Center in Center Ithaca has doubled, and has proved to be a real credit and asset to Tompkins Cortland Community College. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. WHEREAS, the Board of Trustees of Tompkins Cortland Community College has presented to this Legislature a tentative Capital Budget for fiscal year 1993-1994, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development, and Education and Budget and Fiscal Policy Committees, That said 1994-1995 Capital Budget, in the amount of $30,000, of which the sponsoring community contribution is in the amount of -0-, to be funded by out -of -county chargebacks be and the same hereby is approved and adopted, RESOLVED, further, That the sponsoring community contribution shall be paid from the capital construction account to be maintained by Tompkins Cortland Community College, RESOLVED, further, That this resolution shall become effective upon adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 167 - ADOPTION OF 1994-1995 OPERATING BUDGET — TOMPKINS CORTLAND COMMUNITY COLLEGE MOVED by Mr. Lane, seconded by Mr. Totman, and unanimously adopted by voice vote by members present. WHEREAS, a proposed operating budget for Tompkins Cortland Community College for the fiscal year September 1, 1994 through August 31, 1995 has been presented to the Board of Representatives of the County of Tompkins pursuant to County Law and Section 6306 of the Education Law, and WHEREAS, the Board of Representatives has conducted a public hearing on said proposed budget on the 9th day of August, 1994, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education and Budget and Fiscal Policy Committees, That said proposed 1994-1995 operating budget in the amount of $14,076,000 of which the sponsoring community contribution is in the amount of $2,680,000 be and the same hereby is approved, 201 August 9, 1994 RESOLVED, further, That the Board of Representatives of Tompkins County includes in the 1994 Tompkins County Budget an amount to be determined pursuant to the approved plan for said College in effect as of September 1, 1994, and that the amount when determined be raised by taxation in the County of Tompkins in the fiscal year 1995, RESOLVED, further, That this resolution shall become effective upon adoption of a concurrent resolution by the Cortland County Legislature. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Special Order of the Day Mrs. Livesay, Chair, Governmental Affairs Committee, introduced Dean Eckstrom, Director of the Data Processing Department. Mr. Eckstrom distributed an information packet to members of the Board. He said he would like to invest in a communication network infrastructure to provide greater communication. He read the following information contained in the packets: County Computer Modernization - A program to upgrade County computing infrastructure and facilitate integration of emerging technologies in computer networking and computer applications. Project Goals: • Develop state-of-the-art environment for core administrative computing • Invest in strategic communications infrastructure that promotes eventual expansion to all County affiliates • Develop an environment for PC-based application servers to meet a wide variety of computing needs • Update desktop computing throughout the County • Promote new electronic channels of communication (E-mail) Project Scope: • Replace current IBM Mainframe and its applications, deploy usage to all County departments (and get all County departments involved) • Install Ethernet computer Networks throughout County offices (to provide communication services) • Provide network -based facilities to allow automation of many internal operations • Introduce public dial-up facilities Project Components • Central Administrative Systems • Network Infrastructure • Departmental Computing • Public Computing Benefits • Timely and accurate access to information for all County depai intents • Reduced need for duplicate record keeping • Control increasing mainframe support costs • Mental Health, Elections, and Assessment cannot ultimately be supported in current • environment 202 August 9, 1994 • Open new paths for electronic communication of information and documentation • Provide infrastructure to allow sharing of County and community information resources Status • Escalating mainframe maintenance costs being contained by reducing scope of maintenance contracts • Vendor demonstrations of potential administrative application environments ongoing • Local Ethernet installations of varying scale in progress in 9 of 14 County facilities • Prototype network and system environments being evaluated by Data Processing • Mental Health, County Clerk, and Elections currently off-loading applications from mainframe Mr. Eckstrom said in summary, this proposal will be costly but very beneficial, because it will reduce long-term costs. Ms. Kiefer asked that a glossary of computer terms be developed to help those who are not computer literate. Mrs. Livesay stated there is an electronics task force that is chaired by Representative Evans, and meets regularly. Mr. Lerner commented that the proposal will give the public the ability to access and review agendas and minutes of meetings, as well as other documents. Mr. Evans said this will reach out into all entities throughout the County and expects this to be a major tool in total quality management. Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: Adoption of Local Law No. 4 of 1994 - Regulating the Disposal of Solid Waste and Superseding Local Law No. 5 of 1990 and Local Law No. 3 of 1991 Directing the Solid Waste Division of the Department of Public Works to Accept Without Charge Illegally Dumped Solid Waste Collected by Municipalities, Subject to Certain Conditions Following questions being raised, and a brief discussion, there was a consensus by the Board, that these resolutions warranted further committee review and should be withdrawn from the agenda: Amendments to the Rules of the Board of Representatives Authorize Increase of Staff Hours for Assessment Mapping and GIS Capital Projects — Planning Department Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairman and duly seconded and unanimously adopted by voice vote by members present, the following resolution was added to the agenda: Authorizing the Filing of an Application for a State Grant -In -Aid for Municipal Waste Reduction and/or Recycling Project and Signing of the Associate State Contract, Under the Appropriate Law of the State of New York Withdrawal of Resolution(s) Requiring Board Affirmation Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions, with final committee action be affirmed: CA067-94 - Authorization to Execute Contract - Willard Psychiatric Center 203 August 9, 1994 CA068-94 - Resolution to Amend Contract OFA 94008 CA069-94 - Budget Adjustments - Various Departments CA070-94 - Authorization to Award Tourism Promotion Grants - Advisory Board on Tourism Development CA071-94 - Authorization to Contract with the Town of Ulysses for the Circuit Rider Program CA072-94 - Negative Budget Adjustment for Solid Waste Chairman's Report Chairman Stein announced that a retreat for Board members and Department Heads will be held on August 15 at 5 p.m. in the Mental Health Board Room, and encouraged all Board members to attend. County Administrator's Report Scott Heyman reported he attended a recent meeting in Syracuse with his colleague county administrators from around the State. One item that he learned of was the collapse of a salt mine in Livingston County. He said this has caused a tremendous amount of devastation to the County because of the mine and the amount of land that is now in danger of collapsing. He noted that there is an aquifer above that mine, so it is a different situation from the Cargill salt mine in Tompkins County. Deputy County Administrator's Report Kathy West reported departmental budgets were due in her office by August 1. She said she hopes to have binders put together by next week with program budgets sorted for each committee. She asked to be notified of any budget review meetings. She stated that Budget and Fiscal Policy recommendations will be done September 26-30. County Attorney's Report Mr. Theisen said he had no report. He requested an executive session to discuss pending lawsuits. Ms. Kiefer noted she has questions about Resolution No. 187 and will ask them during executive session. Comptroller's Report Mr. Squires reported the County's Financial Audit by the independent firm of Ciaschi, Dietershagen, Little, and Mikelson has been delivered to the County, and is on file with the Clerk of the Board. He said there were no changes in the bottom line of the County's financial state. He said there is marked improvement in the County's internal controls handling Federal funds. There were two immaterial findings, and he will be submitting a corrective action plan to be available for inspection by the public. He also reported he went to market for bond anticipation notes, and received a rate of 3.72 percent on 671,000 one-year notes. He expected to go to market at the end of August for another $15 Million for one year. He also reported the State Comptroller's office has begun a tri -annual audit of Tompkins County, and is expected to be in Tompkins County for approximately ten weeks. Mr. Lerner, Chairman, Budget and Fiscal Policy Committee, said the auditors will be asked to give a brief report to the Budget and Fiscal Policy Committee. Report by the Special Study Committee on Wal-Mart, DEIS Mr. Evans, Chairman, reported that the special study committee met, prepared, and delivered a report to the City of Ithaca Planning and Development Board. The Committee attempted to look at issues 204 August 9, 1994 that were of particular County concern. Recreation was looked at, and the Committee found the EIS to be deficient in that area, in particular with the trail that goes through the land. The visual impact on Buttermilk Falls was also of concern. Another issue the Committee looked at was traffic, and a lot of work is needed in this area. The economy was also looked at, in particular concerns with the report center around the amount projected to be taxable items and the number of jobs to be created. The Committee found the estimates in the report to be inaccurate. There were also concerns with water quality, water table, and hydrology that are not appropriately addressed in the DEIS. The Committee would like to see energy use and solid waste addressed in the DEIS. The Committee hopes the City will respond to these concerns, and not accept the current DEIS, and ask them to address these concerns. Mr. Totman said he does not understand why the County has reviewed the DEIS. It was his understanding that the City, as lead agency, needs to review the SEQR. Chairman Stein stated when the Board had discussion on this subject, it was decided the County would communicate its concerns to the City, with the understanding the City is responsible for the environmental review. The Committee he appointed was given the direction to identify what the County's concerns are, and communicate them to the City. Mr. Meskill stated he has the same concerns expressed by Mr. Totman. Ms. Blanchard said she would be interested in finding out how the Committee made these determinations, and how the review was conducted, and what kind of technical expertise was put into identifying these concerns. Mr. Evans stated the Committee selected the areas that they felt were of concern to the County. The review of recreation, traffic, and the economy, were done by the County Planning Department. The other items were done by the Environmental Management Council (EMC). He said the Planning Department put a halt on all other work and conducted this review. Ms. Kiefer stated that the expertise available on the EMC with respect to hydrology and water is real, and that review made sense. The EMC was also responsible for comments on the energy portion. That was simple because there is so little on the DEIS about it. After looking at the SEQR requirements, it is easy to note what is and is not there. The solid waste was looked at by both the EMC and by the County Solid Waste Division, who was very interested in pointing out what the County's Solid Waste Management Plan calls for and what the State requires. Ms. Kiefer said the findings of the committee does not tell the City what to do, it is simply a look at the DEIS to see whether it was deficient or adequate to release for public review. The Committee has not said whether the DEIS is good or bad, it is just a recommendation to the City's Planning and Development Board to require more information for efficiency purposes. Mr. Lane asked if the Special Committee's task is complete now, or whether the Committee would be continuing to look at this. Mr. Evans stated the committee's task is now complete. Mr. Proto asked if this report is available to the full Board. He said he has a concern that the report was given to the City under the assumption that the report has the endorsement of the entire Board. He said he would have liked to see a report made to the full Board, and is disappointed that the remaining Board members did not have an opportunity to review the Committee's findings to decide whether they approved or disapproved of the findings. Mr. Evans stated that under normal circumstances that would have been done, but the City is making a decision on the DEIS this evening. He said there was not time to present this to the Board without convening a special meeting of the Board. Mr. Proto said he understands the time constraints involved, but would have liked a draft report to review prior to submitting the report to the City. 205 August 9, 1994 Mr. Todd stated he agrees with Representatives Meskill and Totman, and that this is an intrusion in the City's affairs. Mr. Stein stated that issues of concerns on this subject were identified, and as Chairman of the Board, he has the authority to appoint a committee. There are reasons why those concerns were not brought to the Board. The charge to the committee was to identify County concerns and communicate these with the City of Ithaca. This has been a communication device, and was the understanding of both the City and the County. Mr. Winch stated he voted against the Wal-Mart resolution because of changes that were made to it. He said he feels Wal-Mart should be encouraged to enter this community. Mr. Proto asked that all members of the Board receive a copy of the report that was submitted to the City of Ithaca. Mr. Joseph said the special Committee was appointed by Chairman Stein at a recent Board meeting in the presence of all Board members. He said any member of the Board could have attended the meetings of the committee that were held. He feels the issue of running this by the full Board is legitimate, but the issue of whether the County has the right to make comments, is not legitimate. Mr. Stein corrected Mr. Joseph. He stated the Committee was appointed by memorandum following the last Board meeting. However, he did announce at that Board meeting his intention to appoint a special committee. Further discussion followed, with some members of the Board expressing disappointment that they were not notified of when meetings of the Special Committee were to be held. Ms. Blanchard asked if any City representatives were on the special committee; Mr. Stein said he participated. Ms. Blanchard noted the site is in her district and she should have been notified. Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met July 19, and reviewed the County renovation plan. He said the Committee is continuing its discussion on cat licensing. He stated the Committee approved a modified contract for the SPCA for this year. The modification is that either party can withdraw from the contract at any time with thirty days notice. The Committee will be looking at the SPCA's finances at the next meeting on August 16. Mr. Evans said the SPCA has shown considerable good faith in working with the County. He also reported the Committee heard a report from the AIDS Work Board of Directors. This agency is on the road to recovery, and will reopen on August 16 with the same staff. Chairman Stein stated the SPCA has been working in good faith with the County, and providing services at a very low cost, and expects a cooperative approach to be taken in the County's negotiations with that agency. Mr. Lane asked if there would be 1995 SPCA service without cat licensing and Mr. Evans assured him these were separate issues. Mr. Meskill asked if the 1995 contract would come before the Board and was assured it would. Mrs. Livesay said we need to specify which services we want. RESOLUTION NO. 168 - AUTHORIZING TIMBER HARVEST MANAGEMENT CONTRACT FOR COUNTY -MANAGED FOREST LANDS WITH A FORESTRY CONSULTANT MOVED by Mr. Evans, seconded by Mr. Todd. Mr. Winch asked that he receive the following information: how much was spent on County forest in the past ten years, how much income the County 206 August 9, 1994 has derived, what benefit is there to the County for owning these forest lands, and how much real estate taxes would the County have received if this forest land were owned in the private sector? He feels these issues need to be addressed. Mr. Evans stated he would be happy to provide answers to these questions. A voice vote resulted as follows: Ayes - 12, Noes - 1 (Representative Winch), Excused - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. WHEREAS, Tompkins County manages six parcels of County -owned forest land in the Towns of Caroline and Newfield consisting of approximately 600 acres, and WHEREAS, the County contracted with Forestate forestry consultants for a forest management plan for those forest land parcels, and WHEREAS, that plan, which was received by the County in 1988, recommended a harvesting program, and WHEREAS, the County made a contract with Robert Moore (d.b.a. Forestate), of 424 Fulton Street, Waverly, New York 14892, to implement that plan on March 7, 1989 for a fee of fifteen percent of the gross proceeds of timber sales, and WHEREAS, that contract expired in June, 1992 with a portion of the plan still to be implemented, and WHEREAS, the completed portion of the work has been done satisfactorily and is very good, except for two items in the Caroline clearcut, where (1) rutted skid roads on the steepest (northwest) portion were not smoothed out, encouraging erosion and making future management more difficult, and (2) staging areas at roadside and exposed slope areas were not seeded, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the County Administrator is authorized to re -execute the timber harvest management contract with Forestate for the purpose of completing the current cutting cycle, which is expected to be completed by December 31, 1996, with the understanding that smoothing out ruts and seeding will be attended to. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolution(s) from the Human Services Committee Mr. Joseph, Chairman, reported the Committee met and had a presentation from the Department of Social Services on a pilot program for welfare reform. The Committee gave the Department its endorsement of the program, and directed the Commission to follow-up with the proposal to the State. He said this is a State -operated program that is in place in other counties. He said the name of the program is CAP (Children's Assistance Program), and the main thrust of this program is to provide more initiatives to work and for single mothers to get child support orders, and get them enforced. Mr. Joseph stated if the State accepts Tompkins County's proposal, it will pick up the administrative cost of this program. The next Committee meeting will be September 6 at noon. RESOLUTION NO. 169 - AUTHORIZATION TO CONTRACT WITH THE ECONOMIC OPPORTUNITY CORPORATION AND BUDGET ADJUSTMENT - DEPARTMENT OF SOCIAL SERVICES MOVED by Mr. Joseph, seconded by Mr. Evans. Mr. Proto offered to abstain from voting on this resolution because his personal business may be involved in this program. There was no objection by members of the Board to Mr. Proto voting on this resolution. A voice vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. WHEREAS, the Department of Social Services (DSS) has been awarded an additional $34,487 to continue the Energy Services Packaging Program in Tompkins County, now therefore be it 207 August 9, 1994 RESOLVED, on recommendation of the Human Services and Budget & Fiscal Policy Committees, That the County Administrator, or his designee, execute a renewal agreement between DSS and the Economic Opportunity Corporation to provide energy related services to HEAP -eligible households in Tompkins County for the period September 1, 1994, through October 31, 1995, RESOLVED, further, That the Comptroller be authorized and directed to make the following adjustments to his books for 1994: BUDGET ADJUSTMENT Revenue: A6010.3610 State Aid $3,000 Appropriation: A6010.4442 Professional Services $3,000 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolution(s) from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Budget Reorganization Advisory Committee has been sponsoring informational meetings all over the County. The next meeting of the Budget and Fiscal Policy Committee will be August 15 at 2 p.m. RESOLUTION NO. 170 - ENDORSING A PROCESS FOR DESIGNATION OF CERTAIN PROGRAMS AND SUBPROGRAMS AS COST SAVERS MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, it is desirable in some cases to add funding to, or to exempt from cuts, certain programs and subprograms which can be demonstrated to save taxpayer funds elsewhere in the County budget, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the document entitled "Criteria for Cost Savers" as prepared by the Program Review Task Force of that Committee is hereby endorsed and approved to be put into effect in connection with the review and adoption of the 1995 County Budget, and that said document shall be filed by the Clerk of the Board of Representatives as a part of the minutes of this body in connection with passage of this Resolution. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) CRITERIA FOR COST SAVERS Definition: Cost Savers are those County programs or sub -programs that have been judged through a County review process to demonstrably save County taxes elsewhere in the County budget. Purpose: The County Board of Representatives and the public need and deserve to know which County - sponsored programs demonstrably save County taxes. Once identified, programs or sub -programs designated as Cost Savers may be buffered from across-the-board cuts. Cost Saver designation is also one of the factors used in evaluating Special Requests for increased County fiscal sponsorship. However, Cost Saver designation does not automatically exempt the program or sub -program from cuts or qualify it for increased funding. Not all programs are expected to be Cost Savers. It is anticipated that relatively few programs will successfully meet all criteria. 208 August 9, 1994 Criteria for being designated as a Cost Saver: To be designated as a Cost Saver program or sub -program must meet each of the following criteria: 1. Only an entire program or sub -program may be designated as a Cost Saver. Selected services within a program or sub -program are not eligible to be considered cost savers. AND 2. The program or sub -program must provide services funded by general revenues. AND 3. By providing those services, the program or sub -program must clearly reduce County spending in other County program(s) or sub-program(s). Programs or sub -programs that save funds for individuals or for other non -County entities are not eligible to be designated County Cost Saver. AND 4. The amount of savings must equal or exceed the total County fiscal sponsorship of the entire designated program or sub -program. AND 5. The savings from providing the proposed services must be achieved within the same fiscal year or within the two following fiscal years. Some programs may ultimately save money in the long range future and may be a high priority for County fiscal sponsorship; however, savings that take more than three years to realize are not eligible for Cost Saver designation. AND 6. A reduction in services in the designated program or sub -program would result in a net increase in costs to Tompkins County. Procedures to be designated as a Cost Saver: 1. Departments may choose to complete a special application (separate from the regular budget packet) for an entire program or sub -program for designation as a Cost Saver. If a department is requesting Cost Saver designation for a sub -program, a full narrative and budget will be required. 2. The application must provide documentation to: A. Explain how County fiscal sponsorship or spending currently results in savings in other County programs or sub -programs. B. Indicate specifically where in the County budget savings will be realized. C. Indicate and/or project the fiscal year(s) in which the savings will be realized. D. Explain how cuts in County fiscal sponsorship will result in increased spending elsewhere. E. Explain how, if applicable, a Special Request for increased County fiscal sponsorship would result in increased savings. F. Identify other County -sponsored programs or services (if any) that need to be continued for this program or sub -program to achieve the projected savings. (For example, if program A routinely depends on making referrals to Program B to provide some services and Program B were eliminated through budget cuts, the success of Program A might be jeopardized and the projected savings might not be realized. 3. Cost Saver applications must be submitted to the County Administrator, who shall review them for completeness. 4. The applications will be reviewed by a Task Force to be appointed by the Budget and Fiscal Policy Committee form among Board Members, BRAC and members of the public. They will recommend whether applications persuasively demonstrate that the program services do, in fact meet each of the criteria above. 5. The results of the review process and any appeals will be forwarded for review to Program Committees, then to the Budget and Fiscal Policy Committee, and then to the Board of Representatives. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the committee met August 2 and prior to the Board meeting this evening. The Committee had a report by Sheila Ferrari, Purchasing Director, on the Purchasing Division. There was also a report on the County Attorney's office. The County Attorney was asked to modify his report and submit copies to all Board members. The Director of Weights and Measures attended the meeting and gave a presentation on the gasoline sampling program. Representatives Lane and Kiefer 209 August 9, 1994 will be working with the Director on this. Mrs. Livesay reported on the County Cable Commission. This Commission has met and requested that the County become a member as a municipality. She stated the Committee continues to work on restructuring the Ethics Committee to bring it into compliance. She requested an executive session to discuss appointments. She stated evaluation forms for the four employees reporting to the Board are available for members of the Board to complete. She asked that these be completed, and returned to her by September 6. Mrs. Livesay reported on the proposed reorganization of administrative finance departments. These departments would be combined, and form one the Department of Finance. She stated that because the departments involved report to either the Budget and Fiscal Policy Committee, or the Governmental Affairs Committee, there will be a joint committee meeting. The next Governmental Affairs Committee meeting will be September 13. RESOLUTION NO. 171- CREATION OF REHABILITATION SPECIALIST POSITION - MENTAL HEALTH MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Health and Environmental Quality and Governmental Affairs Committees, That one position of Rehabilitation Specialist (16/724), labor grade P (16), competitive class, be created effective immediately, RESOLVED, further, That the monies are budgeted in the 1994 budget for this change. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 172 - INCREASE IN HOURS - DEPARTMENT OF SOCIAL SERVICES MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Human Services and Governmental Affairs Committee, That the position of Senior Welfare Investigator (16/627), labor grade P(16), competitive class, be increased temporarily through September 30, 1994, from 35.0 to 40.0 hours per week effective June 13, 1994. RESOLVED, further, That no new monies are need for this change. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 173 - AUTHORIZATION TO INCREASE STAFF HOURS — COMPTROLLER MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following positions be increased from 37.5 to 40.0 hours per week effective July 18, 1994: (1) Payroll Coordinator (61/331), competitive class, confidential K(61) (1) Auditor (64/327), competitive class, confidential N(64) (1) Account Clerk/Typist (56/318), competitive class, confidential F(56) (1) Sr. Account Clerk/Typist (59/320), competitive class, confidential I(59), and (1) Deputy Comptroller (87/234), competitive class, management P(87) RESOLVED, further, That no new monies are needed for this change. 210 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) August 9, 1994 RESOLUTION NO. 174 - ABOLISH POSITION - SECRETARY - PUBLIC WORKS DEPARTMENT - SOLID WASTE MOVED by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Solid Waste Committee and Governmental Affair's Personnel subcommittee, That one position of Secretary (10/671), in the Solid Waste Division labor grade J (10), competitive class be abolished effective July 14, 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 175 - AUTHORIZATION TO ACCEPT PURCHASE OFFER AND EXECUTE QUITCLAIM DEED (OR WARRANTY DEED) FOR 909 TAUGHANNOCK BOULEVARD, 1993 TAX FORECLOSURE PROPERTY MOVED by Mrs. Livesay, seconded by Mr. Joseph. Mr. Meskill expressed his opposition to this resolution, and said owner -occupied properties should not be treated any differently than other properties. He feels this resolution sets a dangerous precedent. Once a property is taken the County should collect its costs, and a decision should be made to either auction the property or list it with a real estate agency. Both Mrs. Livesay and Mr. Heyman pointed out that the County had a long-standing policy to work with owners to help them keep their homes. A voice vote resulted as follows: Ayes - 12, Noes - 1 (Representative Meskill), Excused - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. RESOLVED, That the County Administrator is hereby authorized to accept a purchase offer for the above property, in conjunction with acceptance by previous owner Douglas Rogers, for sale of said property to Douglas Ford, RESOLVED, further, That the County Administrator is authorized to execute a quit claim deed and any other closing documents necessary for sale of the above property back to the previous owner, who will in turn immediately sell same to proposed buyer Mr. Douglas Ford, RESOLVED, further, That the proceeds from the sale after back taxes, penalties, interest, administrative fees, legal fees, back rent and expenses shall become the property of previous owner Douglas Rogers contingent upon his full cooperation with the sale of this property, RESOLVED, further, That if, in the sole opinion of the County Attorney, said cooperation is less than satisfactory, the property shall be conveyed directly to Mr. Douglas Ford and the proceeds of the sale shall revert to the General Fund. In that event, the County Attorney is authorized to sell said property by warranty deed if it appears appropriate to do so. SEQR ACTION: UNLISTED (COUNTY ATTORNEY PREPARED SHORT ENVIRONMENTAL ASSESSMENT FORM (EAF)) RESOLUTION NO. 176 - AUTHORIZATION TO ACCEPT PURCHASE OFFERS AND EXECUTE WARRANTY DEEDS FOR TWO BUILDING LOTS ON WEST DRYDEN ROAD 211 August 9, 1994 MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. RESOLVED, That the County Administrator is hereby authorized to accept purchase offers and to execute warranty deeds and closing documents for Lot 1 (tax map parcel 29-1-24.22 to prospective buyers Jack and Cynthia Seymour) and Lot 2 (tax map parcel 29-1-24.2 to Donald and Jolene Perkins), which properties on West Dryden Road were acquired by the County in June of 1991 through the Property Value Protection Program for then -pending DR -7. SEQR ACTION: UNLISTED (COUNTY ATTORNEY PREPARED SHORT ENVIRONMENTAL ASSESSMENT FORM (EAF)) RESOLUTION NO. 177 - TERMINATING CURRENT APPOINTMENTS TO THE BOARD OF ETHICS MOVED by Mrs. Livesay, seconded by Mr. Todd. Mr. Proto said he would like an explanation for the presentation of this resolution. Mrs. Livesay stated at the last Board meeting the Chairman directed the Governmental Affairs Committee to review the structure of the Board of Ethics, and the law that created it. The Committee was asked to bring any necessary changes to the Board for action in order to bring the Ethics Board into compliance. She said when the Committee began gathering information, she was informed by the County Attorney that the Ethics Law could not be revised while there was an item pending for the Board of Ethics to look at. This reduced the job of the Committee to looking at the membership of the Board of Ethics, and bringing it into compliance with the Law. After reviewing the three individuals currently on the Board of Ethics, it was determined that none met the criteria of being a County officer or employee. She said she felt rather than making choices about this, the best thing would be to bring to the Board of Representatives a proposal to terminate the current appointments and reconstitute the Board of Ethics. Mr. Lerner stated the current Ethics Board has not met in several years, which may also be a good reason to do this. He also said he feels the members of the Ethics Board should be appointed with set terms. It was MOVED by Mr. Proto, seconded by Mr. Winch, to table this resolution until after an executive session is held to discuss this further. A roll call vote on tabling this resolution resulted as follows: Ayes - 7 (Representatives Blanchard, Evans, Meskill, Proto, Todd, Totman, and Winch); Noes - 6 (Representatives Joseph, Kiefer, Lane, Lerner, Livesay, and Stein); Excused - 2 (Representatives Mink and Schuler). MOTION FAILED. A roll call vote on the resolution resulted as follows: Ayes - 9 (Representatives Blanchard, Joseph Kiefer, Lane, Lerner, Livesay, Meskill, Todd, and Stein); Noes - 4 (Representatives Evans, Proto, Totman, and Winch); Excused - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. WHEREAS, the current membership of the Board of Ethics does not comply with the requirements of Local Law No. 3 of 1970 that states that one member of that Board must be an elected or appointed officer or employee of the County of Tompkins it is therefore necessary to reconstitute the membership of the Board of Ethics, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the appointments of Kenneth Tillapaugh, Florence Hoard, and Mary Call on the Tompkins County Board of Ethics are hereby terminated with thanks and appreciation for the fine service that they have provided. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 212 August 9, 1994 Report and Appointments from the Planning, Economic Development and Education Committee Mr. Lane, Vice Chairman, reported the Committee had been informed that the Empire State Games will be returning to Ithaca next year. He reported the first-quarter room tax collections are down. The Committee also received a report from Amanda Barber of the Soil and Water Conservation District. Mr. Lane announced that Donna Brown, Principal Account Clerk for the Job Training Program, has accepted a position at the Mental Health Department. There is concern that with the loss of this Tompkins County position, Broome County is not going to fill the position by someone from Tompkins County. Appointments It was MOVED by Mr. Lane, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to appoint Kenneth Best, President of the Greater Ithaca Innkeepers Association, to the Advisory Board on Tourism Development for a term expiring December 31, 1994. Report and Presentation of Resolution(s) from the Public Safety Committee Mr. Meskill, Vice Chairman, reported the Committee has not met since the last Board meeting. There is a meeting tentatively scheduled for August 18 at 10 a.m. with the Budget and Fiscal Policy Committee. The Jail Subcommittee has met, and has heard from many players in the incarceration area. The Committee is working to alleviate Jail overcrowding. RESOLUTION NO. 178 - APPROPRIATION FROM CONTINGENT FUND — BOARDING PRISONERS MOVED by Mr. Meskill, seconded by Mr. Totman. Mr. Lerner noted that the County is spending an additional $100,000 on boarding out prisoners, and he thinks the County has missed a lot of opportunities to develop alternatives to incarceration programs that could have prevented this expense. He said as the Board is aware, he has been concerned with the cost overruns in the Sheriff's Department, but sees no alternative to this resolution at this time. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. WHEREAS, housing mandates set by the New York State Commission of Correction are being exceeded by the Tompkins County Jail due to overcrowding which has created the need to house inmates in other counties, and WHEREAS, funding for this purpose set forth in the 1994 budget has been exhausted, budgeted $49,640, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, That the Comptroller is directed to appropriate $100,000 from A1990, Contingent Fund, to A3150.4469, Boarding Prisoners, to cover outstanding boarding bills and future additional housing expenses. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met this morning. The Committee will meet August 18 at 3 p.m. to conduct budget reviews for the Solid Waste Division. He reported the ground -breaking ceremony for the Tompkins County Recycling and Solid Waste Center was held this morning, and was 213 August 9, 1994 well attended. Mr. Todd said it was reported by Assemblyman Martin Luster that Tompkins County is a strong candidate to be awarded a grant in the amount of $1.9 million to be applied to the capital project. Mr. Todd commended Tom Richardson of the Solid Waste Division for his work in preparing the grant. He reported that Boylan, Brown, Code, Fowler, Randall and Wilson, has awarded Tompkins County a gift certificate for part of the landscaping at the Facility. RESOLUTION NO. 179 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 5 OF 1994 - REPEALING LOCAL LAW NO.5 OF 1993 MOVED by Mr. Todd, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Solid Waste Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, September 6, 1994, at 5:30 o'clock in the evening thereof on proposed Local Law No. 5 of 1994 - repealing Local Law No. 5 of 1993, which required billing of the solid waste annual fee in August. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 180 - ESTABLISHING THE REVISED 1994 PER -TON FEE FOR SOLID WASTE MOVED by Mr. Todd, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, Resolution No. 94 dated May 17, 1994, authorized the Solid Waste Manager in consultation with the Solid Waste Committee Chairman to establish a revised solid waste per -ton fee as a result of the Supreme Court decision to flow control, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That this Board affirms the $55 per -ton fee for solid waste for 1994 established by the Solid Waste Manager, and construction and demolition material, asbestos and municipal solid waste generated outside the County be charged $65 per -ton in 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 181 - RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR A STATE GRANT-IN-AID FOR A MUNICIPAL WASTE REDUCTION AND/OR RECYCLING PROJECT AND SIGNING OF THE ASSOCIATED STATE CONTRACT, UNDER THE APPROPRIATE LAWS OF NEW YORK STATE MOVED by Mr. Todd, seconded by Mr. Lerner, .and unanimously adopted by voice vote by members present. 214 August 9, 1994 WHEREAS, the State of New York provides financial aid for municipal waste reduction and municipal recycling projects, and WHEREAS, Tompkins County herein called the MUNICIPALITY, has examined and duly considered the applicable laws of the State of New York and the MUNICIPALITY deems it to be in the public interest and benefit to file an application under these laws, and WHEREAS, it is necessary that a Contract by and between THE PEOPLE OF THE STATE OF NEW YORK, herein called the STATE, and the MUNICIPALITY be executed for such STATE Aid, now therefore be it RESOLVED, by Tompkins County Board of Representatives, 1. That the filing of an application in the form required by the State of New York in conformity with the applicable laws of the State of New York including all understanding and assurances contained in said application is hereby authorized. 2. That the Chairman of the Board is directed and authorized as the official representative of the MUNICIPALITY to act in connection with the application and to provide such additional information as may be required and to sign the resulting contract if said application is approved by the STATE; 3. That the MUNICIPALITY agrees that it will fund its portion of the cost of said Municipal Waste Reduction and/or Recycling Project. 4. That the MUNICIPALITY or MUNICIPALITIES set forth their respective responsibilities by attached joint resolution relative to a joint Municipal Waste Reduction and/or Recycling Project. 5. That five (5) Certified Copies of this Resolution be prepared and sent to the NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION, ALBANY, NEW YORK 12233-4015, together with a complete application. 6. That this resolution shall take effect immediately. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions from the Public Works Committee Mr. Winch, Chairman, thanked Representative Blanchard for Vice Chairing the last Committee meeting in his absence. He thanked staff and Board members who came to the presentation at the Airport to hear a report from Calocerinos and Spina on how Tompkins County receives Airport development funds, how they interact with the FAA (Federal Aviation Administration), and how they work with the County. Mr. Winch reported a Request for Proposals (RFP) will go out for leasing of the Old Airport Terminal. The Terminal is 8,500 square feet and will be leased for a three-year period. RESOLUTION NO. 182 - AUDIT OF FINAL PAYMENT - SOLID WASTE OFFICE/ENTRY - JAMES L. LEWIS, INC. MOVED by Mr. Winch, seconded by Mr. Lane. A short roll call vote resulted as follows: Ayes - 12, Noes - 1 (Representative Proto), Excused - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount James L. Lewis, Inc. 10 (Final) HH8167.9239 $5,099.99 RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HH8167.9239. SEQR ACTION: EXEMPT OR TYPE II 215 August 9, 1994 (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 183 - AUDIT OF FINAL PAYMENT - AIRPORT TERMINAL - BUFFALO HOTEL SUPPLY CO., INC. MOVED by Mr. Winch, seconded by Mr. Proto. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Buffalo Hotel Supply Co. 2 (Final) HU5610.9239 $3,503.70 RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HU5610.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 184 - AUDIT OF FINAL PAYMENT - EXTENSION OF RUNWAY 14/32 AND PARALLEL TAXIWAY (CONSTRUCTION) MOVED by Mr. Winch, seconded by Mr. Lane. A short roll call vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Chemung Contracting 9th and Final HU5610.9239 $75,276.12 Corporation 1209 Upper Broadway Pine City, NY 14871 RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HU5610.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 185 - AUTHORIZING AN APPROPRIATION FROM THE AIRPORT FUND BALANCE TO AIRPORT PROFESSIONAL SERVICES OPERATIONAL ACCOUNT - INDOOR AIR QUALITY CONSULTING SERVICES MOVED by Mr. Winch, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, it is considered desirable to test the air quality in the New Terminal to ensure proper ventilation and to check to see if all off -gases from recently installed materials are at an acceptable level, and WHEREAS, using appropriately experienced consultants to sample and analyze the air in the terminal is estimated to cost up to $5,905 to perform the work, now therefore be it 216 August 9, 1994 RESOLVED, on recommendation of the Public Works Committee, That said $5,905 be transferred from the Airport Fund Balance to the airport's operational Professional Services account (5610.4442) to pay for the testing. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 186 - PAYMENT OF RENT - ECONOMIC OPPORTUNITY CORPORATION (EOC) MOVED by Mr. Todd, seconded by Ms. Blanchard. Ms. Blanchard stated there is a problem. This resolution is an attempt to collect rent from EOC after not collecting rent for a number of years. She said the Buildings and Ground's Division is trying to level the playing field so that every agency that occupies County space pays rent for that space. This is also a part of bringing the Buildings and Ground's Division budget into line and reducing the deficit in the Division's budget. She said she believes EOC is willing to pay rent and will pay rent, the question is how are they going to pay. She said in order for EOC to pay rent for 1994, they would have to cut back on a position or a program, but this would likely affect a grant agreement. She said another alternative would be a special allotment from the County through the Contingent Fund that would then be paid to Buildings and GROUNDS. This would reduce the Buildings and Grounds deficit but would create other problems. She said there are several things that can be looked at, but by passing this resolution this evening, help will be needed to figure this out. She said she and Representative Livesay are both members of the EOC Board, and have repeatedly said that when the issue of rent comes up, they both want EOC to have the opportunity to move into this slowly. She said at this point there is some missing information, and is not sure this resolution should be acted on this evening. Mr. Joseph stated the County has an obligation to match some of the funding that EOC receives through their grants. It has been the practice of this Board to do this by giving them free rent. He agrees that is an inappropriate way to provide funding to EOC. He said he has raised this issue a number of times and has been told Public Works has been working on this. He said he does not feel this resolution presents an adequate plan that deals with all the issues surrounding this subject. It was MOVED by Mr. Joseph, seconded by Mrs. Livesay, to table this resolution. This motion FAILED by a voice vote. Mr. Winch said this is a problem he has been working on for over two years. He said EOC, State Troopers, Day Care, Credit Union and others have been given free rent. He said free rent is the maintenance of the occupied space, and the payment of utilities by Buildings and Grounds. Further discussion followed, with a consensus that there needs to be further review on this subject. It was MOVED by Mr. Proto, seconded by Mrs. Livesay, to refer this resolution to the Human Services Committee, and that Representatives Blanchard and Winch meet with Representative Joseph to work out an agreement with the Economic Opportunity Corporation that accomplishes the purposes of all. A voice vote resulted as follows: Ayes - 13, Noes - 0, Excused - 2 (Representatives Mink and Schuler). MOTION CARRIED. Recess Chairman Stein declared recess from 9:55 p.m. to 10:05 p.m. Executive Session 217 August 9, 1994 It was MOVED by Mr. Meskill, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to enter into executive session at 10:05 p.m. to discuss Sheriff's Department negotiations, Resolution No. 187, and appointments to the Board of Ethics. The meeting returned to open session at 10:56 p.m. The following resolution was adopted following executive session: RESOLUTION NO. 187 - AUTHORIZATION TO PROVIDE LEGAL DEFENSE FOR WOOD OFFICE, DAVID FERRIS, AND SEDGWICK JAMES IN PENDING FEDERAL LAWSUIT MOVED by Mr. Evans, seconded by Mr. Todd. A voice vote resulted as follows: Ayes - 10, Noes - 3 (Representatives Lane, Meskill, and Totman), Excused - 2 (Representatives Mink and Schuler). RESOLUTION ADOPTED. WHEREAS, a lawsuit was commenced in May and June of 1994 in the United States District Court of the Northern District of New York by James Ellis and others, and WHEREAS, said lawsuit is still pending and indicates as defendants the County of Tompkins and numerous individuals, including all fifteen current members of the County Board of Representatives, some former County Board members, other County employees, some who are not County employees, as well as Sedgwick James and David Ferris, who have been engaged as Risk Managers to the County, and the Wood Office, and WHEREAS, said Wood Office, David Ferris and Sedgwick James have requested that the County provide them with legal representation and indemnification in said lawsuit, and WHEREAS, all other individuals named as defendants are being provided with legal representation by the County by virtue of their being County employees pursuant to Local Law No. 1 of 1986, and WHEREAS, by Resolution No. 88 of 1994 the Board of Representatives authorized the County to provide legal representation to Judy Crawford, CIH, in said lawsuit, therefore be it RESOLVED, That Sedgwick James, David Ferris and "the Wood Office" be included in the legal defense of said federal lawsuit as provided by the County at its expense, under the same conditions as provided in said Local Law only until such time as the Court determines whether said defendants are proper parties to the lawsuit and if so, they shall at that time be directed to retain independent counsel at their own expense; however, no indemnification shall be provided for the potential liability of them without further consideration of this Board; and further provided that the risk managers must agree that any extra legal costs incurred by the County solely by virtue of defense of such risk managers shall be reimbursed by them, pro rata. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Adjournment On motion, the meeting adjourned at 10:58 p.m. 218 September 6, 1994 Regular Meeting Public Hearing - Local Law No. 5 of 1994 Chairman Stein called the public hearing to order at 5:30 p.m. concerning proposed Local Law No. 5 of 1994 - Repealing Local Law No. 5 of 1993 which required billing of. Annual Fee in August. Chairman Stein asked if anyone wished to speak. No one wished to speak, and the public hearing was closed at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Representative Schuler was excused at 8:05 p.m., following the report and presentation of resolutions by the Public Safety Committee. Approval of Minutes It was MOVED by Mr. Evans, seconded by Mr. Totman, and unanimously adopted by voice vote, to approve the minutes of June 21, 1994 as submitted. Presentation of Snow Clearance Award Mr. Winch, Public Works Committee Chairman, reported that the Northeast Chapter of the American Association of Airport Executives have presented the President's Award to the operations staff of the Tompkins County Airport, in recognition of the professional abilities and superior effort in snow clearance operations demonstrated throughout the winter season of 1993-1994. Following this announcement by Mr. Winch, he displayed the plaque to the Board, and presented it to Joseph Longo and Craig Fuller, Operation Technicians for the Tompkins County Airport, who accepted on behalf of the Airport. Mr. Winch thanked the entire Airport staff for their hard work and dedication. Privilege of the Floor by the Public Claire Grady, Elm Street, spoke concerning the Sheriff s Department budget. She expressed concern for human services, and asked that the Board consider what the impact would be on human services agencies if the Sheriff's Department were given more funding. Privilege of the Floor by Board Members Mr. Proto, District No. 7 Representative, spoke concerning the Special Committee on Wal-Mart appointed by Chairman Stein. Mr. Proto restated his concerns that the Committee took it upon themselves to report to the City of Ithaca without consulting the entire Board. He is concerned that the report states it is on behalf of the Board of Representatives, while some members did not have the opportunity to review it before it was given to the City. Mr. Lane, District No. 14 Representative, spoke concerning the tornado that occurred in the Village of Dryden on August 21. Mr. Lane said as a resident of the village and the affected area, he is proud of the work done by the emergency personnel, neighbors and residents, New York State Electric and Gas, and the Town and Village Departments of Public Works. Mr. Lane stated although there was a lot of damage, it was fortunate that there was no loss of life. He said he is proud to represent the people of Dryden. 219 September 6, 1994 Ms. Blanchard, District No. 1 Representative, stated the Rural Officials network will be sponsoring a program the first of October, and encouraged all local government officials to attend. She commended the Planning Depai tnient on its publication of the "Databook on Tompkins County and the City of Ithaca". Mrs. Livesay, District No. 11 Representative, reported on the Youth Bureau's 1993 Annual Report, and stated for the first time the Youth Bureau has developed a means to look at social indicators. She said there has been talk at the national level about paying attention to kids and providing the right things so that crime can be avoided later on. Ms. Kiefer, District No. 10 Representative, said she is interested in the Work Out for Wellness program being sponsored by the Health Department. She asked if any other Board member is interested, to contact her. Ms. Mink, District No. 5 Representative, stated the next edition of County News will be coming out in October, and if anyone has an item they would like published in this document, to submit it by September 15. Mr. Meskill, District No. 15 Representative, thanked the Highway Division of the County Public Works Department for the work they have done on the roads in Ulysses and the Village of Trumansburg. He stated the County assisted the Village in paving part of a Village street. He sees this as the essence of municipal governments working together. Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions: Transferring Rental Revenues from the Buildings and Grounds Division Budget to Unallocated Revenues and Adjusting the Fiscal Target for the Division of Buildings and Grounds Dissolution of the E-911 Task Force and Creation of an Ongoing Oversight Committee Resolution Determining that Sale of Certain County Land may have a Significant Effect on the Environment Creation of Position - Prenatal Care Assistance Program Recommendation that the Tompkins County Consider the Environmental Value of all Land Proposed for Acquisition, Use, Sale or Lease Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairmen and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: Authorization to Contract with Rachel Weber for Technology Transfer Conference Approval of Agreement Between Tompkins County and the Tompkins County Deputy Sheriff's Association Award of Bid - Heating and Ventilating Modifications - Biggs Building A Withdrawal of Resolution(s) Requiring Board Affirmation Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: 220 September 6, 1994 CA073-94 - Budget Adjustments - Various Departments CA074-94 - Authorization to Execute Contract - Doris White, Physical Therapist CA075-94 - Authorization to Contract with Rachel Weber for Technology Transfer Conference Chairman's Report and Appointments Chairman Stein said an agreement has been reached between the City of Ithaca and the Post Office, and among the items of the agreement is the establishment of a citizens committee with a representative from the County to assist the downtown Post Office in reviewing its services. Mr. Stein appointed Representative Schuler to serve on this Committee as a County representative. County Administrator's Report Mr. Heyman, County Administrator, reported on two memorandums he has sent to Board members in the last few days. He said the first dealt with special requests, and if any member would like further investigation or commentary on any of the 56 special requests, to contact him or Deputy County Administrator, Kathy West. He explained at the Board meeting when the 1995 budget is adopted, there will be a resolution that will approve all specifically listed contracts and municipal memberships. A full set of back-up material is available in the Clerk of the Board's office. He reported at the end of the last Board retreat, a follow-up group was established consisting of Beverly Livesay, Tim Joseph, Scott Heyman, Alice Cole, and Jim Hanson. The group held its first meeting today and is working on recommendations to make to the Board. County Attorney's Report Mr. Theisen, County Attorney, reported he distributed two memorandums to Board members today concerning two resolutions on the agenda: Recommendation that Tompkins County Consider the Environmental Value of all Land Proposed for Acquisition, Use, Sale or Lease; and Resolution Determining that Sale of Certain County Land May Have a Significant Effect on the Environment. Comptroller's Report Mr. Squires, Comptroller, reported his office worked last week on the collection of the Annual Solid Waste Fee. He said his Department does not have all the returns because the bank conducted most of the transactions, and said the collection rate looks very good. He reported that $9,970,000 in bond anticipation notes were issued last week at a rate of 3.93 percent. This money is being used to finance the Recycling and Solid Waste Center. He reported the procedure used on going to market for bond anticipation notes has been restructured, and now falls under the Internal Revenue Service guidelines to make the financing qualify for banks to hold. As a result, the County has saved approximately $30,000 in interest over a one-year period. Report and Appointments from the Human Services Committee Mr. Joseph, Chairman, reported the Committee met today, and heard a report from a group called P.A.S.S. (Positive Action in Social Services). This is a group of employees at the Department of Social Services who are concerned about the lack of public understanding about what the Department does. This group has taken it upon themselves to do some publicity, and had an article published in the Ithaca Times describing some of the services that the Department provides. The Committee also had a discussion concerning finger imaging at the Department; the DSS Commissioner recommended against the finger - imaging program. The State currently is suggesting an expansion of what was a pilot program in a few counties. The Committee has recommended that Tompkins County not do this because it is not cost effective at this time. The Committee will be preparing a letter to be sent to the State expressing what 221 September 6, 1994 Tompkins County's reservations are, and that Tompkins County would be much more inclined to participate if the State were paying for it. Commissioner Dolan will circulate a draft of the letter for comment by Board members before sending it to the State. Appointments It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote, to appoint Arthur Wall to the Human Rights Commission for a term expiring December 31, 1996. It was MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote, to appoint Phyllis Stout to the Office for the Aging Advisory Committee for a term expiring December 31, 1994. Report and Presentation of Resolution(s) from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Committee met to discuss the Sheriff's Department budget. He stated many people feel the Sheriff's Department has not had enough funding to do its job properly, and there have been a number of people who also feel the Department has not been operating within the guidelines set by this Board and by the County Charter and Code. Mr. Lerner said after a long discussion, progress has been made towards a compromise by all. The concept of the compromise is: the Public Safety Committee is to come up with a number to represent a significant permanent increase in the Sheriff's Department law enforcement budget and fiscal target; the Creation of some kind of fiscal manager position to be located in the Sheriff's Department with a joint reporting arrangement to both the Sheriff and the Comptroller, and a written statement to be agreed to by the Board and the Sheriff on what the fiscal relationship is between the Sheriff and the Board. Mr. Lerner reported departments have submitted applications for cost -savers, and the Cost Saver Task Force met this morning to review those applications. He said six of the applications have been approved, and the Task Force has requested further information on four applications. He reported on the overall budget picture for 1995. He said the budget does not look as bad as it has in the past few years. The Committee will hold its next regular meeting on September 13. Budget review meetings will be held September 27 and 29. RESOLUTION NO. 188 - AMENDMENTS TO FISCAL PLAN (THIS RESOLUTION REQUIRES AN AMENDMENT TO THE RULES OF THE BOARD; THE PROPOSED AMENDMENT WAS PRESENTED TO THE BOARD ON DECEMBER 20, 1994 AND LOST) MOVED by Mr. Lerner, seconded by Mr. Proto. Mr. Lerner stated this resolution is the latest product of the budget reorganization process. He said the Fund Balance Task Force was appointed early in the year, and chaired by Mr. Proto. The Task Force was to systematically review all aspects of the County's policies with regard to the general fund balance and balances in other funds, as well as the budget for the Contingency Fund, and to make recommendations on what long term policies and targets should be. He sees the challenge before the Board is establishing fiscal stability and stable fund balances in a relatively stable year. Discussion followed concerning the "Recommendations on Policies Affecting County Fund Balances". It was MOVED by Mr. Proto, seconded by Mr. Evans, to substitute the wording in Item D, to read: "Effective at year end, 1995, 75 percent of any funds unspent by any County depai tmental program, shall be eligible for reappropriation for use by the same department, and 25 percent shall permanently revert to the Fund Balance". Mr. Proto said the rationale the subcommittee put forth was that some money should be returned to the Fund Balance. Mr. Proto said the Task Force was alerted by Mr. Squires, Comptroller, that returning money to the Fund Balance will keep the tax rate down, and that 222 September 6, 1994 there may be a tax increase because these monies have not been returned. He reminded the Board that in the past all unspent monies were returned to the Fund Balance, and department heads had to put in requests for this money. he stated this amendment did not pass by the Committee. Mr. Winch stated he cannot support Mr. Proto's amendment because over recent years departments have been asked to do a better job of planning to cut their budget and to work smarter throughout the year. He said some departments have learned that if they save money from year to year, it allows them to buy in greater quantities, thus, saving money in the long run. If departments cannot save money from year-to-year, they will not be able to take advantage of this and other ways of saving money. Mr. Evans stated he likes the idea of departments being able to economize and save money by carrying it over, but it is also the case that if the Fund Balance continues to be depleted, and there is no mechanism in place to restore it, a tax increase will be needed to restore it. He feels this is a reasonable compromise, and feels it is appropriate. Mr. Joseph said he was given an example of how departments are using carry-over funds. He stated the Office for the Aging has shown that personal emergency response units can be purchased for less if bought in lots of fifty. The Office for the Aging does not have enough funds to buy this many in one year, but by saving money for a couple of years, the Office can take advantage of this. Mr. Meskill said he agrees with Mr. Joseph and Mr. Winch. He cannot support this amendment because of the amount of funds taken from County departments over the last three years. Ms. Kiefer stated she would be willing to support an amendment taking back less than 25 percent from departments. It was MOVED by Ms. Kiefer, seconded by Mr. Lane, to amend the amendment by substituting "20 percent for 25 percent". A roll call vote on the amendment to the amendment resulted as follows: Ayes - 5 (Representatives Kiefer, Lane, Livesay, Proto and Stein); Noes - 10 (Representatives Blanchard, Evans, Joseph, Lerner, Meskill, Mink, Schuler, Todd, Totman and Winch). MOTION FAILED. A roll call vote on the original amendment resulted as follows: Ayes - 6 (Representatives Evans, Kiefer, Lane, Lerner, Proto, and Stein); Noes - 9 (Representatives Blanchard, Joseph, Livesay, Meskill, Mink, Schuler, Todd, Totman, and Winch). MOTION FAILED. The Board was given two wording options for Item C. Contingent Funds, under paragraph three. They were as follows: "The second shall be appropriated upon a two-thirds vote of the full authorized membership of the Board of Representatives (requires amendment to the Rules of the Board of Representatives) only for the following:" or "The second shall be appropriated only for the following". It was MOVED by Ms. Mink, seconded by Mr. Meskill, to adopt the wording "The second shall be appropriated only for the following". A roll call vote resulted as follows: Ayes - 13, Noes - 2 (Representatives Proto and Winch). MOTION CARRIED. It was MOVED by Mr. Lerner, seconded by Mr. Evans, to amend the resolution by adding the following wording to be the final paragraph under C. Contingent Funds - "A majority vote is required to expend funds from the Contingent Fund, and a two-thirds vote of the Board shall be required to expend funds from the General Fund once the Contingent Fund is depleted (this requires amending the Rules of the Board). A voice vote resulted as follows: Ayes - 11, Noes - 4 (Representatives Livesay, Meskill, Proto and Winch). MOTION CARRIED. A voice vote on the resolution as amended resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. 223 September 6, 1994 WHEREAS, this Board by Resolution No. 109 adopted May 31, 1994, endorsed a Budget and Program Review Plan for the 1995 budget that included a charge to the Fund Balance Task Force of the Budget and Fiscal Policy Committee to review County fiscal policies on fund balances, and WHEREAS, said Task Force has completed its work and submitted it to the Budget and Fiscal Policy Committee which has reviewed it and recommended upon it, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the document entitled Recommendations on Policies Affecting County Fund Balances and dated August 23, 1994, is hereby adopted as the policy of the County Board of Representatives. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RECOMMENDATIONS ON POLICIES AFFECTING COUNTY FUND BALANCES AUGUST 23, 1994 A. TARGET FUND BALANCES In calculating the year-end fund balance, the Comptroller must include all funds in the possession of Tompkins County that have not been appropriated nor reserved for any purpose. But for the purposes of this Fiscal Plan, funds eligible for reappropriation pursuant to D. below shall not be considered to be included in the year-end balance of any fund. 1. The year-end target fund balance for the General Fund shall be an amount equal to five (5) percent of budgeted revenues, excluding and interfund or intrafund revenues, for the subsequent budget year. 2. The year-end target fund balance for the Airport Fund shall be an amount estimated by the County Comptroller to be sufficient to meet expenditure commitments and expectations for future years. This determination shall be made annually. 3. The year-end target fund balance for the Solid Waste Fund shall be an amount equal to five (5) percent of budgeted revenues, for the subsequent budget year. 4. The year-end target fund balances for the Road and Highway Machinery Funds combined shall be an amount equal to five (5) percent of the budgeted revenues of those funds, exclusive of any interfund or intrafund revenues, for the subsequent budget year. 5. The year-end target fund balance for the Debt Service Fund shall be an amount equal to ten (10) percent of budgeted revenues, excluding all interfund or intrafund revenues, for the subsequent budget year. Beginning in 1995, the amount received from Tompkins Community Hospital in excess of the Hospital's debt repayment obligation ($50,000 per year) shall be used to accelerate debt repayment or to avoid borrowing. No program of County government shall receive an increase or decrease in target County Fiscal Sponsorship under this Fiscal Plan in 1995 by virtue of the changes in the above targets from previous fund balance targets. B. SALES TAX REVENUES The receipts from sales taxes are the single largest revenue source in the County budget, yet the amount received from them is outside the County's control. The following methods shall be used in connection with preparation of the budget estimates to forecast and budget sales tax revenues: 1. The Comptroller shall reconcile all sales tax return reports and determine actual trends in receipts over the preceding five-year period. 2. The County Administrator shall determine the best available estimate of retail activity for the subsequent budget year. 3. The Comptroller shall review sales tax receipts relative to amounts budgeted therefor in the current and previous year's County budget. 4. Based on all the above, the Comptroller shall estimate sales tax receipts for the subsequent year and propose this as the budgeted amount. 224 September 6, 1994 C. CONTINGENT FUNDS: Effective with the 1995 Budget, there shall be two separate and distinct Contingent Funds: (1) Mandate Overruns - to be appropriated for unbudgeted expenses of Class A and B Mandated programs as defined in Resolution No. 109 of 1994; and (2) Budget Overrun - for unbudgeted expenses of Class A and B mandated programs. The size of the first Contingent Fund shall be based on the Comptroller's historical analysis of deficits in these areas. The second shall be appropriated only for the following: 1. Unforeseen expenses or opportunities that must be undertaken during the current fiscal year. The need must truly be urgent since the department or program receiving the extra funds is being exempted from fiscal constraints that all the rest of County funded programs must comply with. 2. Costs of terminal pay for employees as defined in union bargaining agreements and Administrative Policies 03-01 and 03-02 (Management and Confidential Employee Fringe Benefits). 3. Costs of replacing employees absent from work for longer than two months because of job- related or non job related illness or injury. All appropriations of funds from either contingent fund must specify whether and to what extent any spending target is being changed for subsequent years and/or whether eligibility to reappropriate unspent funds in a subsequent year is being limited. A majority vote is required to expend funds from the Contingent Fund and a two-thirds vote of the Board shall be required to expend funds from the General Fund once the Contingent Fund is depleted (said change requires an amendment to the Rules of the Board). D. REAPPROPRIATION (CARRYOVER) OF ACCUMULATED UNSPENT FUNDS FROM PREVIOUS YEARS: Departments may request and expect to receive authorization to spend appropriated funds unspent in previous years. The provision of this Plan that 100 percent of any funds unspent by any County departmental program shall be eligible for reappropriation for use by the same department in a subsequent fiscal year is hereby affirmed. Report and Presentation of Resolution(s) from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met and held a preliminary review of the Solid Waste budget for 1995. He stated the Committee will meet again September 8, and will take action on appointments at that meeting. RESOLUTION NO. 189 - RESOLUTION OF THE COUNTY BOARD OF REPRESENTATIVES TO ADOPT A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE IN REGARD TO THE ADOPTION OF RESOLUTION NO. 190 MOVED by Mr. Todd, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, pursuant to the State Environmental Quality Review Act, ECL 8-0101, et seq. ("SEQRA"), and implementing regulations, 6 N.Y.C.R.R. Part 617, a short Form Environmental Assessment Form was completed to review the potential environment impacts resulting from the adoption of Resolution No. 190, and WHEREAS, the adoption of this type of Resolution is not a Type I action for SEQRA purposes, and WHEREAS, the County Board of Representatives, as the sole agency maintaining any discretionary approvals regarding the adoption of Resolution No. 190, has reviewed the Environmental Assessment Form and the information contained therein and has analyzed the identified areas of environmental concern to determine if the action may have a significant effect on the environment, and 225 September 6, 1994 WHEREAS, the County Board of Representatives has reviewed the criteria of significance contained at 6 N.Y.C.R.R. 617.11 in order to ascertain whether the adoption of Resolution No. 190 will result in a significant environment impact, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That the adoption of Resolution No. 190 is an unlisted action pursuant to SEQRA, RESOLVED, further, That the adoption of Resolution No. 190 will result in no significant environmental impacts, RESOLVED, further, That the basis for this decision is set forth in the Declaration of Non- significance attached as Schedule A and incorporated by reference herein. SEQR ACTION: TYPE I OR UNLISTED (DETERMINATIONS/FINDINGS INCLUDED) SCHEDULE A SEQR Negative Declaration Notice of Determination of Non -Significance Lead Agency: Tompkins County Board of Representatives Address: Courthouse, Ithaca, NY 14850 Date: August 9, 1994 This notice is issued pursuant to Part 617 of the implementing regulations pertaining to Article 8 (State Environmental Quality Review) of the Environmental Conservation Law. The lead agency had determined that the proposed action described below will not have a significant adverse effect on the environment. Title of Action: Resolution No. 189 SEQR Status: Unlisted Description of Action: Resolution No. 190, adopting Local Law No. 4 of 1994 regarding the disposal of solid waste. Location: Tompkins County Reasons for Supporting this Determination: Pursuant to this resolution, the County Board of Representatives adopts a local law which clarifies and strengthens the enforcement of prohibitions against illegal dumping of solid waste in the County. As demonstrated by the EAF (Environmental Assessment Form) it should not result in any significant adverse environmental impacts. For Further Information: Contact Person: Barbara Eckstrom Address: Solid Waste Manager Commercial Avenue Ithaca, New York 14850 Telephone number: 274-5405 RESOLUTION NO. 190 - ADOPTION OF LOCAL LAW NO. 4 OF 1994 - REGULATING THE DISPOSAL OF SOLID WASTE AND SUPERSEDING LOCAL LAW NO. 5 OF 1990 AND LOCAL LAW NO. 3 OF 1991 (Amended by Local Law No. 5 of 1995) MOVED by Mr. Todd, seconded by Mrs. Schuler, and unanimously adopted by voice vote. 226 September 6, 1994 WHEREAS, a public hearing has been held before the Board of Representatives on August 9, 1994 to hear all persons interested in proposed Local Law No. 4 of 1994, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That said proposed Local law No. 4 of 1994, Regulating the Disposal of Solid Waste and superseding Local Law No. 5 of 1990 and Local Law No. 3 of 1991 be and hereby is adopted, RESOLVED, further, That the Clerk of the Board publish in the official newspaper of Tompkins County a notice of adoption containing a synopsis of said Local law, and shall within five (50 days file one certified copy in the office of the County Clerk and three (3) copies in the office of the Secretary of State. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 191 - ADOPTION OF LOCAL LAW NO. 5 OF 1994 - REPEALING LOCAL LAW NO. 5 OF 1993 WHICH REQUIRED BILLING OF THE ANNUAL SOLID WASTE FEE IN AUGUST MOVED by Mr. Todd, seconded by Mr. Lane. Mr. Lerner stated he opposes this. He understands that there are advantages to consolidating this Fee with the January property taxes, but doing this at this time has some drawbacks. He said in recent years there has been a negative surprise in solid waste sometime in mid year. By billing this Fee in August, it allows an adjustment of the Fee if it is necessary. He also said it will not be easy to answer an angry constituent who is upset because they have received their second Annual Solid Waste Fee in five months. Mr. Evans stated he agrees it is logical to move the billing of the Fee to January, but does not think it should be done in one year. Mr. Lane reiterated his feeling that this will have to be done at the same time and encouraged the Board to support this now. Mr. Joseph said he believes it is a good idea to move this billing to January, but this should not be done until the time it is ready to be billed with the property tax. A voice vote resulted as follows: Ayes -11, Noes - 4 (Representatives Evans, Joseph, Lerner, and Proto). RESOLUTION ADOPTED. WHEREAS, a public hearing has been held before the Board of Representatives on September 6, 1994 to hear all persons interested in proposed Local Law No. 5 of 1994, now therefore be it RESOLVED, on recommendation of the Solid Waste Committee, That said proposed Local Law No. 5 of 1994 repealing Local Law No. 5 of 1993 which required billing of the Annual Solid Waste Fee in August be and hereby is adopted, RESOLVED, further, That the Clerk of the Board publish in the official newspaper of Tompkins County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file one certified copy in the office of the County Clerk and three (3) certified copies in the office of the Secretary of State. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee has not had a regular meeting, but has met to review departmental budgets. The next regular meeting will be September 13 at 9 a.m. RESOLUTION NO. 192 - RECLASSIFICATION OF POSITION - KEYBOARD SPECIALIST TO SECRETARY - CLERK OF THE BOARD MOVED by Mrs. Livesay, seconded by Mrs. Schuler. Mr. Lane began discussion on this resolution stating disapproval because of its implications as a special request for 1995. He said the major 227 September 6, 1994 role this reclassification would play would be in taking minutes of standing Board minutes of standing Board committees. He stated by voting for this at this time, the Board would be approving spending for 1995. Mr. Heyman, County Administrator, stated he feels departments can handle the responsibility of taking minutes. Mr. Joseph stated by adopting this resolution, the Board is committing itself to paying a higher salary for 1995, and preapproving a special request for 1995. Mr. Evans spoke in support of this, and stated the current arrangement for taking minutes is not working. He also expressed disapproval of high-level positions taking committee minutes. Ms. Mink stated she supports the intent of this resolution, and feels consistency in Board Committee minutes is important. Chairman Stein stated that because of budget reductions, the Clerk of the Board's office has had to reduce staffing from four to three positions, and has reduced one position dramatically in labor grade. Ms. Kiefer stated she supports moving in the direction of the Board office providing minute taking for Board committees. There was also discussion concerning the possibility of charging departments for use of minute taking services. Mr. Winch stated he supports this concept. Ms. Blanchard said after listening to this discussion, she feels an assessment needs to be done on what the needs are of the Board office. Mrs. Livesay noted that the Board Clerk has done that, and this resolution is the result. A voice vote resulted as follows: Ayes - 12, Noes - 3 (Representatives Joseph, Lane and Meskill). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That one position of Keyboard Specialist (55/321), confidential grade E(5), competitive class be reclassified to Secretary (60/330), confidential grade J(10), effective August 29, 1994, RESOLVED, further, That no new monies are needed to fund this change for the balance of 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 193 - AUTHORIZE INCREASE OF STAFF HOURS FOR ASSESSMENT MAPPING AND GIS CAPITAL PROJECTS - PLANNING DEPARTMENT MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the Assessment Mapping Program is a Capital Improvement Program to create digital maps of all properties in Tompkins County and to correlate these maps to the planimetric base maps for purposes of meeting State requirements to establish a coordinate reference for each property in the County, and WHEREAS, the Assessment Mapping Program is being accomplished by county planning staff at a considerable savings to the County, and WHEREAS, the Assessment Mapping Program is committed to a tight completion schedule to meet County program needs and to meet an agreed schedule with State Equalization and Assessment, and WHEREAS, recent staffing changes will result in a temporary vacancy, and in addition unanticipated needs for increased editing of tax maps, as well as, increased demands for training of new staff and coordination in the Assessment and GIS capital improvement programs, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee and the Personnel subcommittee, That the following positions be increased from 35 hours to 40 hours per week until December 31, 1994, according to the following schedule: Chief Natural Resources Planning (17/692), competitive class, labor grade Q(17), effective as of September 1, 1994 Geographic Information Systems Analyst (13/714), competitive class, labor grade M(13), effective as of September 1, 1994 Geographic Information Systems Technician (08/713), competitive class, labor grade H(08), effective as of September 1, 1994 228 September 6, 1994 RESOLVED, further, That the additional monies be charged to these capital programs through December 31, 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 194 - AMENDMENTS OF THE RULES OF THE BOARD OF REPRESENTATIVES MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, at an April 30, 1994, Retreat, the Board decided by consensus to revise the agenda order and format for its meetings, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the Rules of the Board of Representatives are amended as follows: Rule IV, Order of Business is reordered as follows: 1. Pledge of Allegiance to the Flag 2. Roll Call of Members 3. Minutes of Previous Meeting 4. Presentation of Petitions, Communications and Notices 5. Announcement of Special Orders of the Day 6. Privilege of the Floor A. Public B. Board Members 7. Resolutions added to and withdrawn from the agenda 8. Chair's Report, and Chair's Appointments 9. Reports by County Administrator, County Attorney, and Comptroller 10. Standing Committees: A. Report B. Motions and Resolutions C. Committee Appointments 11. Reports of Special Committees 12. Individual Member Filed Resolutions 13. Unfinished Business 14. Adjournment Rule IV, Order of Business is further amended to provide that the renumbered 5. Special Orders of the day shall read as follows: "Any question before the Board may be made a special order of business for any particular day at the direction of the Chair of the Board, subject only to an appeal from the decision of the Chair (see Rule V), or at the request of any member of the Board to the Chair. In the event that the Chair does not agree to the request of any Board member for a special order of business the Board member may initiate a motion subject to approval by a majority of the members present and voting stating the time of day for the special order of business. At the specified time of any special order of the day no other motion shall be in order except motions for adjournment or recess, or questions of privilege. It shall be in order to make any matter a special order from day to day, and not more that three matters shall be the special orders of the same day. No special orders shall be postponed or rescinded, except by a vote of two-thirds of the members present and voting," and the remaining descriptions of the content of each agenda item remain the same but are renumbered as above. 229 September 6, 1994 Rule XII, Standing and Special Committees is amended as follows: All action taken by Committees of the Board shall be reported to the Clerk of the Board in writing with the numerical vote if not unanimous and shall be included in resolution form with the next agenda of the Board as an information item. When said resolution does not include a clear explanation of the nature of and reason for action being taken in the resolution, a separate summary explanation shall be included. Any member of the Board, as an individual action, is hereby authorized, notwithstanding the provisions of Rule IV (6), to place any such resolution on the agenda of the Board for action at that meeting." SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointments It was MOVED by Mrs. Livesay, seconded by Mr. Evans, to make the following appointments to the Board of Ethics to serve at the Pleasure of the Board: Aurora Valenti William Gibson Robert Kent Discussion followed concerning the process used in the making of these appointments. Mr. Proto stated he is not satisfied with the method used in the selection process. Mr. Stein stated this is a short-term situation, and stated the Law will be revisited. Mr. Proto asked if a charge has been given to this Board. Chairman Stein stated he would be asking the Board for guidance on this. Ms. Kiefer also expressed concern for procedures used in soliciting nominations for this Board. She feels a detailed resume, references, and interviews should be required of all candidates. A voice vote on these appointments resulted as follows: Ayes - 13, Noes - 2 (Representatives Proto and Totman). APPOINTMENTS CARRIED. Report and Presentation of Resolution(s) from the Public Safety Committee Mrs. Schuler, Chair, reported the Committee has met and is continuing its discussion on the Sheriff's Department budget. The Committee also discussed the resolution entitled Approval of Agreement Between Tompkins County and the Tompkins County Deputy Sheriff's Association. Mrs. Schuler said the Committee discussed helicopter protocol and reviewed Jail statistics. The next Committee meeting will be October 6 at noon. RESOLUTION NO. 195 - APPROVAL OF AGREEMENT BETWEEN TOMPKINS COUNTY AND THE TOMPKINS COUNTY DEPUTY SHERIFFS' ASSOCIATION MOVED by Mrs. Schuler, seconded by Mr. Joseph. There was a brief discussion that was followed by the understanding that Mr. Heyman, County Administrator and Anita Fitzpatrick, Commissioner of Personnel, would prepare a list for Board members of what this agreement includes. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. RESOLVED, That the March 1, 1994 - February 29, 1996 agreement between Tompkins County and the Tompkins County Deputy Sheriffs' Association is hereby ratified. SEQR ACTION: EXEMPT OR TYPE II 230 September 6, 1994 (NO FURTHER ACTION NECESSARY) Mrs. Schuler was excused at 8:05 p.m. Report and Appointment(s) from the Planning, Economic Development and Education Committee Ms. Mink, Chair, reported the Committee met September 1. A report was given by Terry Stark, Director of the Broome County Office of Employment and Training. The person that has been in the position of Principal Account Clerk for Tompkins County's Employment and Training Office has resigned, and the Committee was reassured that because of the loss of this administrative position, Tompkins County would be gaining a case manager position. Ms. Mink reported the Committee had a discussion on funding for the rural libraries. There was also discussion concerning the possible creation of an Economic Planner position in the Planning Department. Appointments It was MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to make the following appointments to the Advisory Board on Tourism Development: Terms expire December 31, 1994 Scott Craver - Innkeeper Representative Lillian Tuskey - Bed and Breakfast Representative Robert D. Witty - Chairman, Chamber of Commerce Representative Deborah Warren Holley - At -large Representative Report and Presentation of Resolution(s) by the Public Works Committee Mr. Winch, Chairman, reported that TW Express will cease its operations at the Tompkins County Airport on September 18. Robert Nicholas, Airport Manager, will be monitoring this situation. Mr. Winch reported there are three other airlines looking into providing services to Tompkins County. RESOLUTION NO. 196 - AUDIT OF FINAL PAYMENT - AIRPORT TERMINAL - ABL PLUMBING AND HEATING CORP. MOVED by Mr. Winch, seconded by Mr. Lane. A short roll call vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount ABL Plumbing 16 (Final) HU5610.9239 $12,647.39 & Heating Corp. RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HU5610.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 197 - AUDIT OF FINAL PAYMENT - ACCESS CONTROL SECURITY SYSTEM (DESIGN/BUILD) - TOMPKINS COUNTY AIRPORT 231 September 6, 1994 MOVED by Mr. Winch, seconded by Ms. Blanchard. A short roll call vote resulted as follows: Ayes- 14, Noes - 0, Excused - 1 (Representative Schuler). RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives. Vendor Payment Request Account No. Amount Central Control 5 (Final) HU5610.9239 $756.65 Systems, Syracuse NY RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HU5610.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 198 - AUTHORIZING AN ADDENDUM TO THE CONTRACT WITH MALCOLM PIRNIE FOR DESIGN REVIEW SERVICES FOR THE RECYCLING AND SOLID WASTE CENTER MOVED by Mr. Winch, seconded by Mr. Todd. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Meskill), Excused - 1 (Representative Schuler). RESOLUTION ADOPTED. WHEREAS, the Board of Representatives did award a contract to Malcolm Pirnie, Inc., for Design Review Services for the Recycling and Solid Waste Center by Resolution No. 336 on the 7th day of December, 1993, and WHEREAS, the Board of Representatives wishes to add to the scope of services by having Malcolm Pirnie, Inc., provide construction monitoring, inspection and acceptance testing services, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be and hereby is authorized to execute a contract with Malcolm Pirnie, Inc., to complete said work for an additional amount not to exceed $68,140. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 199 - AWARD OF BID - HEATING AND VENTILATING MODIFICATIONS - BIGGS BUILDING A MOVED by Mr. Winch, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. WHEREAS, the Division of Purchasing has duly advertised for bids for Heating and Ventilating Modifications - Biggs Building A, and WHEREAS, one (1) bid was received and duly opened on September 6, 1994, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the bid be awarded to Kimble, Inc., of Elmira, New York with a base bid of $168,649, RESOLVED, further, That the Department of Public Works be and hereby is authorized to execute change orders up to ten (10) percent of the contract total, RESOLVED, further, That the Department of Public Works be and hereby is authorized to implement this bid on behalf of the County, funds being available in Account No. HK1621.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 232 September 6, 1994 Report and Presentation of Resolution(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met August 16 and discussed the County's renovation plans for the Biggs A building. He reported AIDS Work has requested $5,000 in additional funding from the County. The Committee heard presentations from the Health Department on the WIC (Woman's Infants Children) Program, and from Amanda Barber of the Soil and Water Conservation District. He said the Soil and Water Conservation District is an agency that attempts to protect water in Tompkins County. Mr. Evans reported the Committee will meet at 9:30 a.m. September 7 to review departmental budgets. The next Committee meeting will be September 20 at 9:30 a.m. RESOLUTION NO. 200 - AUTHORIZING CHANGE IN ENVIRONMENTAL HEALTH FEES - 1995 MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Board of Health, at its regular meeting of August 2, 1994, has recommended that the following schedule of fees charged by the Environmental Health Division be adopted, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the following schedule of fees is hereby approved for the Health Department to charge for the provision of Environmental Health permits and services commencing January 1, 1995, OPERATING OR PERMIT FEES Food Service Establishments High and Medium Risk Low Risk Temporary Food Service Establishment Frozen Desserts 1994 Fee 1/95 Fee $ 120.00 $ 120.00 55.00 60.00 30.00 30.00 25.00 25.00 Temporary Residences and Mobile Home Parks $30+$3 per lot/unit $30+$3 per lot/unit Children's Camps $ 100.00 $ 100.00 Swimming PoolsBathin2 Beaches $ 150.00 $ 150.00 Mass Gatherings (per event day) $2000.00 $2000.00 Water Systems Regulated by Part 5, NYSSC Community Systems (with sources) Up to 25 population 26 to 50 51 to 500 501 to 1000 1001 to 5000 over 5000 Non -Community Water Systems (with sources) 233 $ 35.00 50.00 75.00 225.00 300.00 400.00 50.00 $ 30.00 50.00 75.00 225.00 300.00 400.00 50.00 Bottled/Bulk Haulers, Ice Plants Local Public Water System (TCSC) September 6, 1994 150.00 $ 35.00 150.00 30.00 Sewage Construction Permits (New Construction and Conversions) Design flow under 1000 gallons per day $ 130.00 $ 135.00 Design flow 1000+ gallons per day 200.00 220.00 Fee for application received late: $25; Consecutive Lateness: $ 50. 3 Note: Fees are additive for all facilities. 3 Operation permits are generally issued on an annual basis; however, if a multi-year permit is issued, a 10% reduction of the total fee will be allowed. PLAN REVIEW FEES (New Construction or Where Engineering Plans Required) 1994 Fee 1/95 Fee Food Service Establishments High and Medium Risk Low Risk Mobile Unit Development Plan Review Temporary Residence, MHP, and Apartment Complex Realty Subdivisions $ 150.00 75.00 50.00 $100 plus $10 per lot/unit $100 plus $25 per lot Preliminary Development Review (Where soil testing is required) $150 plus $15 per acre Swimming Pools/Bathing Beaches Up to 5000 square feet Over 5000 sq.ft.; slide and wave pools Community Water Systems (Part 5, NYSSC) New source(s) Distribution (water main) add for each 1,000' or portion Cross -Connection Control Devices: 2" and less, each over 2", each $ 150.00 75.00 50.00 $100 plus $10 per lot/unit $100 plus $25 per lot $150 plus $15 per acre $ 100.00 $ 100.00 150.00 150.00 $ 75.00 $ 50.00 $ 25 plus $ 25 plus 10 10 $ 25.00 $ 25.00 50.00 50.00 Non -Community and Local Public Water Systems $ 50.00 $ 25.00 Collector Sewers DEC or Health Dept. Projects $ 25 plus $ 25 plus add for each 1,000' or portion 10 10 As allowed As allowed Environmental Impact Statement Review (Where TCHD is Lead Agency) by 6NYCRR 617.17 by 6NYCCR 617.17 234 September 6, 1994 OTHER Copies (Cost per page) WaiverNariance Request (Requiring Board of Health action) Sanitary Codes Water Sampling Monitoring - No exemptions. Add to analysis cost: Note: Review fees are additive SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION REQUIRED) Adjournment $ .25 $ .25 25.00 25.00 1.00 1.00 $ 5.00 $ 5.00 On motion the meeting adjourned at 8:30 p.m. 235 September 21, 1994 Regular Meeting Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 13 Representatives. Excused: 2 (Representative Blanchard arrived at 6:39 p.m.; Representative Evans). Approval of Minutes The minutes of August 9, 1994 were unanimously approved as submitted by voice vote by members present. Proclamation Chairman Stein read a proclamation declaring October 9-15, 1994, as Archives Week in Tompkins County and presented it to Margaret Hobbie, County Historian. Ms. Hobbie thanked the Board for recognizing the importance of archives. She invited everyone to the DeWitt's program that will celebrate Archives Week on Saturday, October 15 from 10 a.m. to 4 p.m. The program is called "X Marks the Spot" a celebration of maps featuring the historical collection of 1200 maps, including current and future technology in map making. Privilege of the Floor by the Public Linda Finley, 323 Eastwood Avenue, referred to an article in The Ithaca Journal concerning overruns in the Sheriff's Department. She said she had some questions. She understands there have been substantial overruns for several years. Following some research, she also understands that it is because prisoners have to be boarded out. She asked if she could see what the other budget lines look like and see if there are overruns in other areas. She spoke in favor of setting a realistic budget for the Sheriff's Department. Chairman Stein asked Mrs. Schuler, Chair, Public Safety Committee, to respond. Don Lifton, 31 Chase Lane, also expressed his concerns with the overruns in the Sheriff's Department. He said he has watched the Board struggle with decisions; and that the Board came to its best informed judgment about an appropriate level of funding for the Sheriff's Department. He stated this is a team -work type of situation and when a program deliverer is uncooperative others suffer. He feels in that particular department there does not seem to be the spirit of cooperation. He feels it is important that the Sheriff be asked to prove what is an appropriate level of funding and once that decision is made assist the Sheriff live within that budget. Public Works Presentation Mr. Winch, Public Works Committee Chairman, began a slide presentation on the status of County roads and bridges, and the funding of the highway infrastructure. As each slide was shown of various bridges, roads, and highways throughout Tompkins County, Mr. Winch described each picture and the importance of proper maintenance. Following his segment of slides, he introduced Ward Hungerford, Highway Manager. 236 September 21, 1994 Ward Hungerford, County Highway Manager, presented a selection of slides showing the Highway Division's role in maintaining the highway and bridge infrastructure. Mr. Hungerford showed where the highway facility is located and how it is staffed. Several more slides were shown to the Board and viewing public, showing different field operations including equipment use and types of projects underway, and those projects that had been completed by highway staff. Equipment costs were mentioned frequently and the costs of paving and related expenses were noted. The last series of slides showed the deterioration of highway/bridge infrastructure. Mr. Hungerford elaborated on the deterioration of roadways and shoulders and how it leads to increasingly expensive repairs where not maintained in a timely manner. Mr. Hungerford concluded his presentation by saying that the lack of funding trend must be reversed; and that if not reversed the safety of the traveling public will be compromised, and that the cost of "catch up" will be astronomical. The infrastructure as it deteriorates at a faster and faster pace will become more of a liability to Tompkins County than an asset. At this time, William Mobbs, Commissioner of Public Works, explained how the County got to the position it is in and how to get out of it. He showed the County budget and how the percentage invested in public works has fallen over the last 25 years. He explained that doing roads every 15 years is ideal; paving costs $35,000 per mile, if you wait too long, and need to repair the road, it costs $70,000 per mile. He said other pressures and other priorities have put pressure on the overall budget for other governmental demands and has dramatically reduced funding for County roads and bridges. He stated the areas of equipment replacement, bridge replacement, and paving materials have suffered through the years. The slides now being shown showed the areas that have been damaged or have deteriorated. He also stated that there can be a substantial cost to drivers due to the cost of car maintenance because of driving on these poorly maintained roads. Mr. Mobbs explained how efforts by the Public Works Department have improved efficiency but stated that these efforts cannot help the lack of equipment, and that funding is the only way to solve this problem. Mr. Winch thanked Mr. Mobbs and Mr. Hungerford for their segments of the presentation. He reminded the Board that they are the stewards of the highway system in Tompkins County and have the responsibility of providing safe highways and bridges to the residents of the County. Mr. Winch also spoke of the expertise the County has in the highway and engineering divisions of the Public Works Department. He stated the Public Works staff is a quality, safety conscious work force who are improving on those aspects all of the time, and he is proud of the capability of that Department. Mr. Winch stated the area that is in the most need is that of the materials area. He spoke of the cost of snow removal, and stated that costs drives the Public Works Department budget up substantially. He stated that those impacted by poorly maintained roads and bridges include fire departments, police agencies, and emergency medical services that could possibly lose life threatening minutes if they had to take a long detour because a bridge was out or if they were traveling on very rough roads. He stated the Department attempts to replace bridges in the summer when school is not in session so that school bus runs are not interrupted. He reiterated comments made by Mr. Mobbs concerning the high cost of automobile repairs, and stated he would rather spend more money on maintaining the roads than having to invest more later on car maintenance. Mr. Winch stated the special request being asked for would amount to a 4.7 percent property tax increase. Mr. Winch concluded his presentation by answering brief questions by the Board. Privilese of the Floor by Board Members No Board member wished to speak at this time. 237 September 21, 1994 Addition of Resolution(s) to the Agenda On motion of the appropriate committee chairman and duly seconded and unanimously adopted by voice vote by members present, the following resolutions were added to the agenda: Authorization to Execute Grant Agreement with the Federal Aviation Administration (FAA) for the Rehabilitation of a Snow Plow and Purchase of a Disabled Passenger Lift (Part 2) - Tompkins County Airport Award of Contract to Refurbish a Snow Plow - Tompkins County Airport Award of Contract to Supply a Disabled Passenger Lift - Tompkins County Airport Audit of Final Payment - Airport Terminal - Hartman Development Company Inc. Award of Bid - Construction of Kline Boulevard (Service Road) - Tompkins County Airport Approval of Short Term Lease - Old Terminal Building - Tompkins County Airport Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairman permission to withdraw the following resolutions from the agenda: Required Funds to Avert Shortfall Consequence 1994 -Budget - Human Rights Department Withdrawal of Resolution(s) Requiring Board Affirmation Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA076-94 - Resolution to Amend Contract OFA 94009 CA077-94 - Budget Adjustments - Various Departments Chairman's Report and Appointments Chairman Stein stated that following discussions at previous Board meetings concerning the Wal-Mart Committee and its responsibility he is requesting his memorandum dated July 18, 1994 be entered into these the minutes as follows: TO: Charles Evans, Chairman, Health and Environmental Quality Committee; Dooley Kiefer, Vice Chair, Health and Environmental Quality Committee; James Hanson, Planning Commissioner; Ed Cope, Chairman, Environmental Management Council FROM: Stuart W. Stein, Chairman, Board of Representatives DATE: July 18, 1994 RE: Walmart "I am hereby establishing a special committee to act as the contact group between the County and the City of Ithaca regarding the deliberations pertaining to Wal -Mart's application for permission to build in the City of Ithaca. I am asking the four of you to serve on this committee with Charles Evans as Chair. I will be available where necessary and appropriate to participate with the committee in its discussions and contacts with the City. "The first step is to identify what the County's concerns are and to communicate them to the City Planning and Development Board and Mayor. Following that, the committee should do what it feels is necessary to see that those concerns are considered in the current deliberations. This includes appearing at any public meetings or public hearings." 238 September 21, 1994 Chairman Stein reported on the establishment of the new Board of Ethics. He said he requested the County Attorney to give him and the Board guidance on how to proceed legally and appropriately. The County Attorney responded via memorandum to the Chair which was read at this time. Chairman Stein said he would undertake the responsibility of moving ahead and convening the Board of Ethics within the next 30 days. He said he would be transmitting the memorandum from the County Attorney and the memorandum from Frank Proto and other pertinent information to the members of the Board of Ethics and ask the County Attorney to attend the meeting. County Administrator's Report Kathy West, Deputy County Administrator, said she did not have a report. County Attorney's Report Henry Theisen, County Attorney, said there is no new litigation. The Assessment cases were reviewed with the Assessment Department and risk management was reviewed with Jackie Kippola, Contracts Coordinator. It was determined the larger assessment cases came after the 1990 reassessment and most of them are settled or going towards formality. It is anticipated in the next few years a tapering off of those big assessment cases which means there should be a substantial reduction in legal fees. There are unpaid property tax cases where the County has to foreclose after so many years of unpaid taxes in conjunction with the Budget and Finance Department we plan on having the properties auctioned some time in the second week of November. Mr. Proto asked about the status of the Biggs employee lawsuits. Mr. Theisen said there is nothing substantially happening. Motions will made soon to the Federal Court to dismiss the cases against individuals. Comptroller's Report Mr. Squires, Comptroller, reported interest rates are on the rise. Bids were received yesterday on $6,735,000 of one-year BANS. This is a renewal for solid waste. Earlier in the month, $9 Million worth of notes were sold at a cost of 3.92 and 3.93 percent. Mr. Squires reported $2.7 million of the estimated $3 million for the Annual Solid Waste Fee has been received. He reported the Town of Ulysses has chosen not to have their portion of the sales tax levied against the Town's taxes; therefore taxes in the Town of Ulysses will appear to be higher. Report and Appointments from the Human Services Committee Mr. Joseph, Chairman, reported the Committee has met one time since the last Board meeting to conduct budget reviews. He stated he has met twice with department heads that report to the Human Services Committee to discuss how more substantive policy issues can be brought before the Committee, and less administrative detail. He feels if this can happen in the right way, it can be an advantage to everyone. He announced the Annual Human Rights Commission Award Ceremony will be September 28. Appointments It was MOVED by Mr. Joseph, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to make the following appointment: Personal Emergency Response Advisory Board Laurie Schutt - StaHome Health Care Representative - term expires December 31, 1995 239 September 21, 1994 Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, said most program committees have reviewed departmental budgets, with the next step to be for the Budget and Fiscal Policy Committee to review the committees' recommendations and make their own. The Committee will meet September 27 and 29 to review these budgets. Mr. Lerner said he has asked members of the Committee to review the extensive list of special requests from the various departments, and give their preliminary feelings on these. Mr. Lerner said the budget process is overall a better picture than it has been in the past four years. He said there will be very difficult decisions for the Board to make before adopting a budget. He stated if the Board were to approve all the target and fund balance changes, and all special requests, the Board would be faced with a 25 percent property tax increase. The Board must decide where to make cuts to achieve a tolerable property tax increase. Mr. Lerner said the Budget Reorganization Advisory Committee reported to the Budget and Fiscal Policy Committee on a summary of responses received from town information meetings they have conducted. The attendance varied at different meetings, so another round of meetings will be held. There will not be a meeting at each town hall, but at central locations throughout the County. Ms. Kiefer asked if all program committees had prioritized their special requests. Kathy West will remind them to do so. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met on Tuesday, September 13, with actions reflected on the agenda. The Committee had a discussion on the County property foreclosure/resale policy. The County Administrator has strongly recommended that the current policy be revised; there was not agreement on this by the Committee. Mrs. Livesay reported performance evaluations for staff reporting directly to the Board of Representatives will be conducted on September 27, and encouraged Board members to attend. The next regular Committee meeting will be October 11 at 9 a.m. in the Old Jail Conference Room. RESOLUTION NO. 201 - CREATION OF POSITION - HEALTH DEPARTMENT - PRENATAL ASSISTANCE PROGRAM (PCAP) MOVED by Mrs. Livesay, seconded by Mr. Proto, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Health and Environmental Quality, Governmental Affairs and Budget and Fiscal Policy Committees, That one 60% FTE Keyboard Specialist (05/507), labor grade E(5), competitive class position be created effective immediately, RESOLVED, further, That the Comptroller is hereby authorized and directed to make the following Appropriation from 1993 Surplus Funds (PCAP 4023): Revenue: A0599.000 Fund Balance - Prior Year Surplus $ 4,520 Appropriation: 4023.1507 Keyboard Specialist 2,670 .8830 Social Security 205 .8860 Health Insurance 1,629 .8870 Unemployment Insurance 16 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 202 - INCREASE IN HOURS - DEPARTMENT OF SOCIAL SERVICES 240 September 21, 1994 MOVED by Mrs. Livesay, seconded by Mrs. Schuler. There was discussion by members of the Board with a suggestion by Mr. Totman that the Board no longer have to act on increasing hours for staff when a department is not asking for additional money. He feels this type of action by the Board is an example of micromanaging County departmental budgets. Mr. Lerner agreed with Mr. Totman and asked that this be looked at. Mr. Proto expressed opposition to the suggestion, stating an increase in hours can be construed as a pay increase, and without the acting on this type of item, the Board would not be aware this is happening in departments. Mrs. Livesay stated her Committee will take a look at this. Mr. Proto did not say he is in opposition to this resolution, but would like to continue to be made aware of this action. A voice vote resulted as follows on the resolution: Ayes - 14, Noes - 0, Excused - 1 (Representative Evans). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Human Services and Governmental Affairs Committees, That the position of Senior Welfare Investigator (16/627), labor grade P(16), competitive class, be increased to 40.0 hours per week effective October 1, 1994, RESOLVED, further, That no new monies are needed for this change. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 203 - CREATION OF POSITION - ACCOUNT CLERK TYPIST — ITHACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the Ithaca -Tompkins County Transportation Council (ITCTC) is a Federally -funded entity which provides transportation planning services in the Ithaca Urban Area, and WHEREAS, the ITCTC is hosted by Tompkins County, and WHEREAS, the ITCTC needs the addition of a clerical position in order to continue its current level of activities, and meet the needs of its approved Staffing Plan, and WHEREAS, all of the funds required to pay the Account Clerk Typist are available through the grants received by the ITCTC, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education and Governmental Affairs Committees, That the position of Account Clerk Typist (labor grade 6) be created in the Ithaca -Tompkins County Transportation Council effective immediately, RESOLVED, further, That the County Comptroller be authorized to charge account CD8674 (Federal Highway Administration 93-94) for the costs of this position. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 204 - AUTHORIZING MEMBERSHIP AND PARTICIPATION BY THE COUNTY OF TOMPKINS IN THE TOMPKINS COUNTY INTERMUNICIPAL CABLE COMMISSION MOVED by Mrs. Livesay, seconded by Mr. Meskill. Mr. Proto questioned whether the County would be asked to provide support staff for this commission. Mrs. Livesay stated this is a County -wide commission that will include all municipalities within Tompkins County, and although there has been discussion of how support will be handled, no decision has been made at this time. Mr. Lane stated that bylaws will have to be approved and signed on to by each municipality individually. He also noted this is not a County cable commission, but an intermunicipal cable commission. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Evans). RESOLUTION ADOPTED. 241 September 21, 1994 WHEREAS, the municipalities of Tompkins County formed a committee to explore cooperation in administering cable television franchises in the County, and that committee has proposed the establishment of the Tompkins County Intermunicipal Cable Commission, based on the structure of the county cable commission formed in 1977, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the County of Tompkins agrees to participate in the said Intermunicipal Cable Commission which will deal with issues of municipal cable television franchising in Tompkins County, with the understanding that the bylaws of the Commission will be approved by this Board prior to this Board's authorizing execution of the Commission Agreement. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 205 - ADOPTION OF INVESTMENT POLICY MOVED by Mrs. Livesay, seconded by Ms. Mink. Mr. Lane asked if Board members have had an opportunity to review the policy. Mr. Squires, Comptroller, stated it was included in the agenda packet for the last Budget and Fiscal Policy Committee, but was not enclosed with the Board agenda. Mr. Lane stated he would feel more comfortable voting on this if he had seen the policy prior to this meeting. Ms. Kiefer said she has questions on this, and would prefer this resolution be postponed. Mr. Squires urged the Board to act on this resolution at this time because it is a requirement by the New York State Comptroller's office, and representatives of New York State Audit and Control are in Tompkins County conducting an audit at this time. He said the policy says the County should safeguard its money, and designate specific institutions to deposit funds in. The policy was previously in the Administrative Policy Manual, but due to new State requirements, it must be adopted in this form annually. Mr. Meskill and Mr. Lerner stated that although Board members should always have an opportunity to review a policy before the Board takes action, they feel this is not a controversial item and should be acted on for the reasons stated by Mr. Squires. It was MOVED by Mr. Lane, seconded by Ms. Kiefer, to postpone this resolution until the next Board meeting of October 4, 1994. A voice vote resulted as follows: Ayes - 3 (Representatives Joseph, Lane, and Kiefer), Noes - 11, Excused - 1 (Representative Evans). MOTION FAILED. A roll call vote on the resolution resulted as follows: Ayes - 13, Noes - 1 (Representative Lane), Excused - 1 (Representative Evans). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Investment Policy dated September 1, 1994, is hereby adopted. Said policy shall be filed and available for inspection in the office of the Budget and Finance Manager. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 206 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. 6 OF 1994 - AMENDING LOCAL LAW NO. 7 OF 1990 — PROVIDING FOR AMENDMENT TO THE CHARTER AND CODE ARTICLE 3 - COUNTY ADMINISTRATOR - ARTICLE 4 - DEPARTMENT OF COUNTY ADMINISTRATION - ARTICLE 5 - FINANCIAL PROCEDURES AND CONTROLS - ARTICLE 6 - COUNTY COMPTROLLER 242 September 21, 1994 MOVED by Mrs. Livesay, seconded by Mr. Lerner. Ms. Kiefer expressed opposition to setting a public hearing before there has been an opportunity to review proposed new information. A voice vote resulted as follows: Ayes - 12, Noes - 2 (Representatives Kiefer and Totman), Excused - 1 (Representative Evans). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That a public hearing be held before the Board of Representatives at Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York on Tuesday, October 4, 1994, at 5:30 o'clock in the evening thereof concerning proposed Local Law No. 6 of 1994 - Amending Local Law No. 7 of 1990 - Providing for Amendment to the Charter and Code - Article 3 - County Administrator - Article 4 - Department of County Administration - Article 5 - Financial Procedures and Controls - Article 6 - County Comptroller. At such time and place all persons interested in the subject matter will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointment It was MOVED by Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to appoint Representative Michael Lane to the Intermunicipal Cable Commission as Tompkins County's representative, with no set term. Report and Appointments from the Planning, Economic Development and Education Committee Ms. Mink, Chair, stated the Committee held budget reviews last week. Ms. Mink stated that she will update the Board at the next meeting on economic activity in Tompkins County. She reported the tourism consultant report will be on the Committee agenda for discussion in November. She also stated the Technology Transfer Conference has been scheduled for November 19 at Cornell University, and she will be attending. Appointments It was MOVED by Ms. Mink, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present, to make the following appointments: Advisory Board on Tourism Development Terms expire December 31, 1994 Alan Cohen - Restaurant Community Representative Charles H. Trautmann - Arts, Cultural, etc. Representative George Holets - Arts, Cultural, etc. Representative Chairman Stein wished Representative Mink a happy birthday. Report and Appointment from the Public Safety Committee Ms. Schuler, Chair, reported the Committee met last week to review department budgets, and will meet again September 22 at 12:45 to continue reviews. She stated on September 29 the Criminal Justice Advisory/Alternatives to Incarceration Advisory Board is having a meeting on the Community Corrections Proposal at noon. She asked that Public Safety Committee members try to be in attendance. 243 September 21, 1994 Appointment It was MOVED by Mrs. Schuler, seconded by Mr. Lane, and unanimously adopted by voice vote by members present, to appointment Marilyn Ray to the Criminal Justice Advisory/Alternatives to Incarceration Advisory Board for a term to expire December 31, 1996. Report, Presentation of Resolutions, and Appointments from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met on September 8 and devoted most of the meeting to reviewing the Solid Waste Division budget. The next meeting will be October 4. The Committee will attempt to conclude its review, and also make a recommendation on an Annual Fee for 1995. He reported that construction has begun on the Recycling and Solid Waste Center on Elmira Road. Mr. Todd stated he distributed copies of an article that appeared in the September 19 edition of the Wall Street Journal. The article describes the marketing position nationally of solid waste for recyclable materials. It points out that it is a new industry, and affirms moves that this County has taken in dealing with solid waste. RESOLUTION NO. 207 - AMENDMENT OF RESOLUTION NO. 156 OF JULY 12, 1994 — COMPUTER EQUIPMENT - SOLID WASTE CAPITAL ACCOUNT MOVED by Mr. Todd, seconded by Mr. Meskill. Mr. Todd stated the lowest bidder was not able to perform the bid to the specifications, and therefore, it is being awarded to the next lowest bidder. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Evans). RESOLUTION ADOPTED. WHEREAS, the Tompkins County Board of Representatives by Resolution No. 156 of July 12, 1994, awarded the bid for supplying a CAD computer workstation to the Solid Waste Division to R.G. Data, Inc., of Syracuse, New York, and WHEREAS, R.G. Data cannot meet the minimum specifications regarding service and support to the CAD workstation, now therefore be it RESOLVED, on recommendation of the Solid Waste and Governmental Affairs Committees, That the portion of the bid of the CAD system be rescinded to R.G. Data, Inc.. and awarded to Frontenac Designs of Trumansburg, New York, in the amount of $5151 being the next lowest bidder meeting all specifications, RESOLVED, further, That R.G. Data, Inc., shall be paid $750 for the AutoCad Software package which is installed and licensed to the Solid Waste Division, RESOLVED, further, That the Solid Waste Division be authorized to implement this bid on behalf of the County, funds to be provided from Capital Account No. H8167.9263. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointment It was MOVED by Mr. Todd, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present, to appoint Gay Nicholson to the Solid Waste Management Advisory Committee as a representative of the Environmental Management Council for a term to expire December 31, 1996. Report and Presentation of Resolution(s) from the Public Works Committee 244 September 21, 1994 Mr. Winch, Chairman, stated he did not have a report other than his presentation given earlier in the meeting. RESOLUTION NO. 208 - TRANSFERRING RENTAL REVENUES FROM THE BUILDINGS AND GROUNDS DIVISION BUDGET TO UNALLOCATED REVENUES AND ADJUSTING THE FISCAL TARGET FOR THE DIVISION OF BUILDINGS AND GROUNDS MOVED by Mr. Winch, seconded by Ms. Mink, and unanimously adopted by voice vote by members present. WHEREAS, it has been the practice for Building and Grounds to rely on revenues for rental of County building space and purchase of services for a portion of its budget, and WHEREAS, Buildings and Grounds is therefore subject to unforeseen fluctuations in its revenues, now therefore be it RESOLVED, on recommendation of the Public Works and Budget and Fiscal Policy Committees, That effective with the 1995 budget, the revenues received by Tompkins County from building rentals shall be credited to the Unallocated Revenues account, and the fiscal target for the Buildings and Grounds Division for 1995 shall be increased by an amount equal to that anticipated rental revenue during 1995. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 209 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR THE REHABILITATION OF A SNOW PLOW AND PURCHASE OF A PASSENGER LIFT FOR THE DISABLED (PART 2) - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. WHEREAS, the County has received a grant offer from the Federal Aviation Administration (FAA) in the amount of $69,473, being a Part 1 Grant towards the cost of the Rehabilitation of an Airport Snow Plow and purchase of a Passenger Lift for the Disabled for use on all Commuter Aircraft, and WHEREAS, the Part 2 grant is now available for the balance of the eligible amount, that being 90 percent of the cost of the two projects, and WHEREAS, the actual costs of the two projects, based on bids received, are as follows: DISABLED PASSENGER LIFT FAA Share (90%) Account No. 5610.4592 $ 32,225.00 NYSDOT Share( 5%) Account No. 5610.3592 $ 1,790.00 Local Share ( 5%) Account No. 5610.5031 $ 1,790.00 Total Account No. 5610.9239 $ 35,805.00 REHABILITATE SNOW PLOW FAA Share (90%) Account No. 5610.4592 $118,110.00 NYSDOT Share( 5%) Account No. 5610.3592 $ 6,561.00 Local Share ( 5%) Account No. 5610.5031 $ 6,562.60 Total Account No. 5620.9239 $131.233.60 RESOLVED, on recommendation of the Public Works Committee, That the FAA grant offer in the amount of $80,862 (Total FAA share of the $150,335 less the Part 1 grant of $69,473 already 245 September 21, 1994 received) be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 210 - AWARD OF CONTRACT TO REFURBISH A SNOW PLOW — TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Todd. Mr. Winch stated this will give the County Airport a back-up snowplow. A new plow was purchased approximately one year ago in excess of $212,000. He said it is appropriate to have this because the runway extension making more surface there is to cover in a short time in order for the Airport to be kept open as much as possible. He stated in the past the County has only had one plow, and will now be able to use two, and be able do more work at one time. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Evans). RESOLUTION ADOPTED. WHEREAS, the Division of Purchasing and Central Services has duly advertised for proposals for the Refurbishment of a Snow Plow at the Tompkins County Airport, and WHEREAS, the bid was received and duly opened on Thursday, September 15, 1994, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the contract for Refurbishment of a Snow Plow at the Tompkins County Airport be awarded to Walter Truck Corporation of Guilderland, New York, with a bid of $131,233.60 and that the budget for said Refurbishment is as follows: FAA Share (90%) Account No. 5610.4592 $118,110.00 NYSDOT Share( 5%) Account No. 5610.3592 $ 6,561.00 Local Share ( 5%) Account No. 5610.5031 $ 6,562.60 Total Account No. 5610.9239 $131,233.60 RESOLVED, further, That the County Administrator be and hereby is authorized to execute an agreement on behalf of Tompkins County for Refurbishment of the Snow Plow, RESOLVED, further, That the Comptroller is hereby authorized to advance monies until reimbursement is received from the FAA and NYSDOT. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 211 - AWARD OF CONTRACT TO SUPPLY A PASSENGER LIFT FOR THE DISABLED - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. WHEREAS, the Division of Purchasing and Central Services has duly advertised for proposals of the supply of a Passenger Lift for the Disabled at the Tompkins County Airport, and WHEREAS, two bids were received and duly opened on Monday, September 19, 1994, and Brownie Tank Manufacturing Company of Minneapolis, Minnesota was the lowest responsible bidder with acceptable deviations, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the contract for supply of a Passenger Lift for the Disabled at the Tompkins County Airport be awarded to Brownie Tank Manufacturing Company of Minneapolis, Minnesota with a bid of $35,805 and that the budget for said Lift is as follows: 246 September 21, 1994 FAA Share (90%) Account No. 5610.4592 $32,225.00 NYSDOT Share( 5%) Account No. 5610.3592 $ 1,790.00 Local Share ( 5%) Account No. 5610.5031 $ 1390.00 Total Account No. 5610.9239 $35,805.00 RESOLVED, further, That the County Administrator be and hereby is authorized to execute an agreement on behalf of Tompkins County for supply of the Lift, RESOLVED, further, That the Comptroller is hereby authorized to advance monies until reimbursement is received from the FAA and NYSDOT. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 212 - AUDIT OF FINAL PAYMENT - AIRPORT TERMINAL — HARTMAN DEVELOPMENT COMPANY INC. MOVED by Mr. Winch, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives: Vendor Payment Request Account No. Amount Hartman Development 12 (Final) HU5610.9239 $82,847.36 RESOLVED, further, That the Comptroller be and hereby is authorized and directed to pay said claim from Account No. HU5610.9239 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 213 - AWARD OF BID - CONSTRUCTION OF KLINE BOULEVARD SERVICE ROAD) - TOMPKINS COUNT AIRPORT MOVED by Mr. Winch, seconded by Ms. Blanchard. Mr. Lane stated he feels this amount of money should not be used to rebuild Kline Boulevard when Culligan Drive can be used instead. Mr. Winch stated this is a service road that emergency vehicles, fuel services, and vehicles servicing other business along that side of the Airport will be using, and it is not advisable to have this traffic mixed with other traffic. He said Culligan Drive is primarily for passenger traffic going in and out of the Airport. Mr. Winch also stated a pedestrian walkway is also included in this project. Ms. Kiefer stated having visited the Airport, she shares Mr. Lane's concerns. She also stated the plans were not available for her to review as they were suppose to be, and feels uncomfortable supporting a resolution without a prior review. Mr. Joseph said he does not agree with the argument about mixing traffic, but will support the resolution because the grant has been received and the bid has been ready to be awarded. Mrs. Blanchard stated she, too, shared similar concerns to Mr. Lanes. She stated that she visited the Airport, has studied the plan, and has asked questions of the Engineering Division and now feels satisfied that it does not make sense to bring the same kind of traffic down Culligan Drive that travels on the service road. She feels this is a good project that should move forward. A voice vote resulted as follows: Ayes - 11, Noes - 3 (Representatives Kiefer, Lane and Schuler), Excused - 1 (Representative Evans). RESOLUTION ADOPTED. WHEREAS, the Division of Purchasing and Central Services has duly advertised for bids on the construction of the airport service road, known as Kline Boulevard, and 247 September 21, 1994 WHEREAS, four (4) bids were received and publicly opened on Thursday, September 1, 1994, and WHEREAS, the costs associated with this project will be entirely funded by a special aviation grant from the New York State Department of Transportation and said grant offer was accepted by the Board under Resolution No. 118 of June 7, 1994, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the bid be awarded to LRS Excavating of Lansing, New York as the lowest responsible bidder with a base bid of $146,300, RESOLVED, further, That Alternate One for sewer hook-up to Airquest ($5,010) and Alternate Two for granite curbing ($6,160) be included in the project, RESOLVED, further, That the remaining monies up to the grant total of $200,000 be allocated for miscellaneous project expenses, staff services, construction testing, and change orders, RESOLVED, further, That the County Administrator is authorized to execute change orders up to a total of (10) percent of the contract value and that the Comptroller is authorized to make payments from the Airport Fund Balance until such time as the grant monies are received. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 214 - APPROVAL OF SHORT TERM LEASE - OLD TERMINAL BUILDING - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Lane, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be and hereby is authorized to execute a contract on behalf of the County with PANAMETRICS of Brown Road, Ithaca, for a two month lease of an 875 square foot portion of the Old Terminal building for the purpose of storage, at a monthly rental of $656.25 (Total $1,312.50). SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report from the Airport Manager Robert Nicholas, Airport Manager, was asked to update the Board on the status of airlines coming in and out of the Tompkins County Airport. Mr. Nicholas stated that he has spoken with a couple of sales representatives at American Eagle, a commuter offset of American Airlines. He was told they feel it would be a very good route for them to service, but at the present time do not have the available equipment to do this. He stated these were sales representatives, and not the people who would make decisions. Mr. Nicholas said he will continue to advocate for the Airport to other airline companies. Ms. Mink stated that a lot of the support by the Board for the new Airport Terminal was based on the assertion or strongly put claim that if there was a new Airport, it would attract new airlines. She said she was disappointed by Mr. Nicholas's statement that it does not matter as much as the Board was led to believe. Mr. Nicholas said it makes some difference, but is not ultimately what airlines base their decisions on. He stated that since there is a great concentration on economic development in Tompkins County, for those entering the County for the first time by way of the Airport, it will be their first impression and may give a favorable impression, and make businesses want to do business in Tompkins County. Report from the Health and Environmental Quality Committee Ms. Kiefer, Vice Chair, reported the Committee met September 20 and heard a report on the Healthy Heart Program which is a division of the Health Department, and which has expanded its work 248 September 21, 1994 to include a nutrition education in the schools component. That was a pilot program that was in Lansing last year and dealt with nutritional school lunches. The program has been adopted to be used as a model State-wide, and has expanded to Newfield and hopefully will expand throughout the County. She announced there will be a Board of Representatives team participating in the Healthy Heart Program's Work Out for Wellness. The team will be using the name the `Boardwalkers". Ms. Kiefer stated at the last Committee meeting, the special request for an environmental planner position in the Planning Department was approved, and has been forwarded to the Budget and Fiscal and Policy Committee. The Committee also heard from the SPCA concerning the random survey of 1,500 residences in Tompkins County. The preliminary report at the meeting showed six percent of the surveys have been returned. She spoke with someone today and 15 percent have now been returned. She stated enclosed with the survey was an information sheet and a postcard that basically asked three questions on cat licensing: 1) should the County support cat licensing, 2) should the County increase its tax support of SPCA services; or 3) should the County not do anything and maintain the status quo. Of the 15 percent of surveys returned at this time, 60 percent support cat licensing, 11 percent think taxes should be increased, 26 percent have said the County should do nothing, and four percent did not answer the questions but made comments on the cards instead. Ms. Kiefer stated the SPCA will be reporting on the final survey returns in the next couple of weeks. Report from the Public Information Committee Ms. Mink, Member, asked if anyone is aware of deadlines that are coming up that the community should be aware of, such as immunization or flu clinics, budget deadlines, etc. to submit them to Julie Crowell by the end of next week. Unfinished Business Mrs. Schuler stated that copies of the Sheriff's Associations Contract is on desks for review by members of the Board. Adjournment On motion the meeting adjourned at 8:10 p.m. 249 October 4, 1994 Regular Meeting Public Hearing - Local Law No. 6 of 1994 Chairman Stein called the public hearing to order at 5:30 p.m. concerning proposed Local Law No. 6 of 1994 - Amending Local Law No. 7 of 1990 - Providing for Amendments to the Charter and Code - Article 3 - County Administrator - Article 4 - Department of County Administration - Article 5 - Financial Procedures and Controls - Article 6 - County Comptroller. Chairman Stein asked if anyone wished to speak. No one wished to speak and the public hearing was closed at 5:32 p.m. Pledge of Allegiance to the Flag and Roll Call of Members Members and guests participated in the Pledge of Allegiance to the Flag. Present: 15 Representatives. Approval of Minutes of September 6, 1994 Chairman Stein stated that Representative Kiefer has gone through the minutes, and has made a variety of corrections that the Clerk of the Board felt needed further review or approval by the Board. Mr. Stein stated he believes this has raised a situation where there needs to be Board review of how the minutes should be written as a result of the changes and the increased time demands on the Board office in preparing the minutes as Ms. Kiefer has requested. Chairman Stein asked the Governmental Affairs Committee to review this situation and make a recommendation to the Board on the most appropriate way to have Board minutes written. It was the consensus of the Board to have proposed corrections in the interim to the minutes be xeroxed and distributed to the Board. Proclamations Chairman Stein read a proclamation declaring the month of October, 1994, to be Arts and Humanities Month in Tompkins County. Chairman Stein presented a proclamation declaring October 1994, to be Disability Employment Awareness Month in Tompkins County to Milton Goldstein, Executive Director of Challenge Industries. Mr. Goldstein accepted the proclamation, and thanked the Board for this resolution, and for its continued support of people with disabilities. Chairman Stein presented a proclamation declaring the week of October 9-15, 1994, to be Fire Prevention Week in Tompkins County, to Peter Meskill, District No. 15 Representative; and Member of the Fire Prevention Task Force. Mr. Meskill thanked members of all the volunteer fire departments and the Fire Prevention Task Force. On behalf of the Task Force, he thanked the Board for its efforts in establishing the E911 system in Tompkins County. Privilege of the Floor by the Public There were no members of the public who wished to speak at this time. Presentation on Economic Development Ms. Mink, Chair, Planning, Economic Development and Education Committee, updated the Board on the County's achievements and continuing efforts to further economic development in Tompkins County. At this time, Ms. Mink distributed a list of some of the projects being undertaken this 250 October 4, 1994 year. She stated the County sponsored an economic conference early in the year at Cornell, which resulted in several suggestions. Three primary objectives were clarified for the Board: (1) To focus on TCAD (Tompkins County Area Development) as the prime economic tool for the County; (2) To get a sharper sense of what the County's role is, when it is or is not appropriate to act; and (3) To develop some strong working arrangements with the private sector, organizations, and other municipalities. She stated TCAD's role has been strengthened and enlarged by allocating more money so they can hire one more person and assume more responsibility. This was one of the prime suggestions from the Conference and one the Committee felt it was a good idea. One of Michael Stamm's (TCAD President) new jobs will be to coordinate the job training programs of which there are many in the County with the businesses and industries who are hiring, and match those needs with what is being provided. TCAD will also be looking at whether it is feasible to do some targeted marketing for the small high-tech, high growth industries that would be most appropriate for Tompkins County. Ms. Mink stated the County Planning Department has taken the lead and very strong initiative in the County's role in economic development in Tompkins County. She said the long-range planning effort undertaken by the Planning Department several years ago is still underway, it has been slowed because of so many other projects, but it still exists. The proposed Economic Planner position for 1995 would be based in the Planning Department to focus on grant writing and tapping into State and Federal funds for not only the County as a whole, but for other municipalities as well. The set-up would be similar to the current Circuit Rider the County now has, and she believes it would pay for itself very quickly. The Ithaca -Tompkins Transportation Council has finished a draft of a Transportation Plan. There will be a public hearing on that October 12 at the Holiday Inn. On the Board level, the Planning, Economic Development and Education Committee has tried to take a more pro -active role in several areas. One is taking a firmer hold on the direction the County is taking on Tourism. She stated she would like the Committee to start serving as a clearinghouse for many of the activities that are underway, and to do this she feels the Committee should have scheduled visits from the groups who are carrying out these activities in the community each month to receive an update on what is going on. Those groups would include TCAD, the Chamber of Commerce, Cooperative Extension, Tompkins Cortland Community College, and others. She stated Tompkins Cortland Community College, BOCES, and the Chamber of Commerce's Partnership for Youth are all working in their own ways on what is called School -to -Work Transition. This is not something the County will necessarily play a role in, but something the County should support whenever possible. This is a program that will help high school children learn how to get a job and how to maintain a job. Ms. Mink also reported on the childcare consortium. This consists of approximately seven day care centers, Cornell University representatives, and area business and industry representatives who are trying to find a way to do some meaningful long-range fundraising to make sure that existing and potential new day care centers have a level of funding and salaries that will keep good people. Ms. Mink said she feels this is an important part of the County's human infrastructure because without good childcare, there will not be a good work force. At this time Ms. Mink introduced Michael Stamm, TCAD President, who stated his agency is very busy, and has applied for a State grant to recapitalize their revolving loan fund. He stated TCAD has hired a third staff person looking at future challenges, some of which are making sure that local companies that are sold or acquired by national companies, stay in Tompkins County. He stated the infrastructure of the community needs to be improved to protect the structure of small business development in Tompkins County. Mr. Stamm said there needs to be an effort to develop a cost -benefit analysis process to ensure that our economic development activities are benefiting those people that need to be helped with job opportunities. 251 October 4, 1994 Ms. Mink introduced Linda Daybell, President of the Chamber of Commerce. Ms. Daybell stated she is excited about the possibilities of working together with the County and the business community. She said she believes that with creativity a lot of good can be done for Tompkins County. James Hanson, Commissioner of Planning, said he feels this Board has made a lot of headway this year in terms of economic development activities throughout Tompkins County. He feels the County is extremely lucky to have the people and agencies it has to network with. Mr. Hanson credited Joan Jurkowitz of the Planning Department for her thriving leadership in economic development strategy. James Brynes, President, Tompkins County Trust Company, stated he is encouraged with recent efforts towards economic development in Tompkins County. He reiterated Mr. Stamm's comments that economic development has never been something the County Board of Representatives has had to worry about. There is a recognition throughout the County that there is a need for better paying jobs and that the County is losing too many young people because they have to move away to find jobs. He said the employment pace of Cornell University and Ithaca College has declined, so business has to be brought to Tompkins County. Mr. Byrnes stated he supports economic development in Tompkins County, and hopes the Board will fully support it as well. record: Ms. Mink concluded her presentation at this time, and submitted the following document for the "Economic Development Strategy Update Focusing on Tompkins County Area Development as this Area's Key Economic Development Vehicle This year we helped strengthen and enlarge TCAD's role by authorizing more IDA funding: This will allow the agency to increase staff and take on new responsibilities: Coordinating local job training programs with business needs Continuing and expanding regular discussions with businesses and industry Assessing the feasibility of targeted marketing to attract new industry TCAD is working with Cornell to develop technology transfer opportunities. Cornell is forming a new Office for Technology Access and Business Assistance; TCAD could serve as a link between Cornell and the local business community. The agency is providing administrative support for a group of local community leaders trying to launch an aware -stage venture capital fund. TCAD is working with a local developer on a full-service incubator facility; New York State funds are being sought for start-up costs. Clarifying the Role of the County in Economic Development The County Planning Department has taken the lead in several areas: • We have organized a technology transfer workshop, which will bring together Cornell entrepreneurs, state and federal economic development representatives, the local business and financial community, and government, to discuss who we can overcome barriers to successful start-ups (8:30-12:30 on November 19 in Room 251 at Malott Hall, Cornell University). Tompkins County Outlook is a comprehensive planning program currently underway. Using teams of community representatives and staff, it will integrate economic development policies with environmental, social, education, business, and labor goals. 252 October 4, 1994 • A new Economic Planner position proposed for next year will help us actively pursue state and federal funds. The Planner will work with the County and municipal governments to tap into more grant monies. The Ithaca -Tompkins County Transportation Council, working with citizen committees and the Metropolitan Planning Organization, has developed a draft transportation plan. A public meeting is scheduled for October 12, with comments accepted until November to meet the federally mandated deadline of December. The County Board's Planning, Economic Development and Education Committee is playing an ore active role: • We are working on a strategic tourism plan. A consultant's report due next month will recommend new contract structures, suggest administrative improvements, and help us measure the results of current and future promotion efforts. We plan to work closely with the Chamber of Commerce on implementing any changes, and focus on how to market Tompkins County to increase visitation and spread economic benefits throughout the community. • I would like the Planning, Economic Development and Education Committee to serve as a central coordinating body for economic development efforts. To start we will set aside time each month for updates from around the County. TCAD, TC3, the Chamber of Commerce, Cooperative Extension, the Transportation Council, Planning Board, Advisory Board on Tourism Development and other groups will be invited. • Members of the Committee, Cornell, and Airport Manager, Robert Nicholas, are meeting with U.S. Air to promote expanded use of the County Airport. Maintaining stable pricing, increasing flights, and publicizing the competitiveness with other area terminals are current areas of concern. Developing Positive Working Arrangements with other Organizations in the Public and Private Sector • Support the City and Town of Ithaca in their efforts to provide increased access to Cayuga Lake. • Explore ways to increase cooperation between the County, City, Town and municipalities. Cornell has offered to host a workshop next spring to local municipal officials to present examples of successful government cooperation. • Support TC3, BOCES, and the Partnership for Youth in providing leadership for school -to -work transition. This involves apprenticeship programs, work readiness classes, and influencing the school district's curriculum. • Work with those providing technical assistance to small business, especially TC3 and the Chamber of Commerce. • Support the efforts of the Childcare Consortium to enhance day care services. Currently seeking $10,000 federal grant to design a substantial fundraising campaign." Privilege of the Floor by Board Members No member of the Board wished to speak. Addition of Resolution(s) to the Agenda It was MOVED by Mr. Joseph, seconded by Mr. Proto, and unanimously adopted by voice vote to add to the agenda the resolution entitled Acceptance of Appalachian Regional Commission Grant for Human Services Consolidation Project. Withdrawal of Resolution(s) from the Agenda 253 October 4, 1994 Chairman Stein gave Mrs. Schuler, Public Safety Committee Chair, permission to withdraw from the agenda the resolution entitled Approval of Community Corrections Proposal. Affirmation of Resolution(s) Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA078-94 - Authorization to Execute Contract - Sidoran Consulting, Inc. CA079-94 - Resolution to Execute Contract with the New York State Office for the Aging (Rescinded by R.299 of 1994) CA080-94 - Acceptance of Appalachian Regional Commission Grant for Human Services Consolidation Project Chairman's Report and Appointments Chairman Stein reported the Ethics Board met at noon today for its organizational meeting. He stated advance notice of the meeting was given to members of the Board and the media. Mr. Stein stated that he and Mr. Theisen, County Attorney, met with the Ethics members and presented to them the background, the legal authority, the basis for their activities, and a series of communications and letters pertaining to the request made by Representative Proto to have the Ethics Board review the case concerning Representative Joseph. Mr. Stein said he has asked Mr. Theisen and Cathy Covert, Clerk of the Board, to be available for the Board for any type of support they may need. Chairman Stein reported he distributed a copy of a letter to the Editor of the Ithaca Journal he recently wrote. He stated he wanted to emphasize and implore the Board to view the County Board's operations in the way he discussed them in his letter. He does not consider Tompkins as a fragmented County. This is a County with urban, rural and suburban communities, with different problems. He said during his term on the Board, the members have always worked together regardless of what geographic area any member comes from. Mr. Stein stated that differences have been recognized, and have been argued with mutual respect. He hopes and expects this will continue. He said he wrote the letter because there was an implications that there were arguments going on between the urban, rural, and suburban communities. He stated the articles that have appeared in the Ithaca Journal were very misleading and disruptive. Chairman's Appointments Chairman Stein created an Affordable Housing Task Force, and appointed Representative Blanchard be the sole member on this to address the needs of affordable housing in Tompkins County and to report within three months. Chairman Stein created a Rural Affairs Committee to identify what the problems are that rural communities in Tompkins County are confronted with including health, housing, social services, economic development, roads and highways, public safety, and a broad range of other issues. The Committee will identify and evaluate those issues, and make some recommendations on what the priority issues are. The Committee will also identify what role County government can play in addressing those issues. Chairman Stein appointed the Rural Affairs Committee to exist for approximately three months, and to be composed as follows: Frank Proto, Chairman Michael Lane, Member of the Board George Totman, Member of the Board 254 October 4, 1994 Jean Owens, Enfield Town Supervisor Cheryl Nickel, Lansing Planning Board Member Mildred Warner, Executive Director of the Community and Rural Development Institute of Cornell Report from the County Administrator Mr. Heyman, County Administrator, reported on the upcoming foreclosure of owner -occupied properties. Mr. Heyman stated there is a new State Law on this subject that will go into effect the first of the year. He announced that Chairs of Board Committees will no longer have to sign the three copies of the budget adjustment form that Committees normally act on each month. He said a committee chair now should direct the minute -taker to sign and initial the forms once the adjustment has been adopted by the Committee. Report from the County Attorney Mr. Theisen, County Attorney, reported there are a couple of attorneys for the above-mentioned properties about to be foreclosed upon, who have asked the County to postpone their action. Mr. Theisen reported the County has not delayed its action and unless directed otherwise by the Board, will continue to proceed with the foreclosure of these properties. Mr. Theisen requested an executive session at the end of the meeting to discuss pending litigation. Report from the County Comptroller Mr. Squires, Comptroller, reported his office will be mailing out approximately 3,400 delinquent notices for the Annual Solid Waste Fee. The notice states these must be paid by October 31st or they will be levied on the property taxes. He stated at this time there is $445,000 in unpaid bills. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported the Budget and Fiscal Policy Committee voted to recommend a budget at last Thursday's meeting. He stated a lot of work has been done this year on redesigning forms and the process. He credited Deputy County Administrator Kathy West and her staff for making the Budget Committee's discussion of the process very productive. He believes the Committee had clear documentation and understood what they were doing. He stated earlier this year there were a number of task forces that spent a great amount of time revising the redesigning parts of the process and the parts of the forms. The work on mandates, fund balances, program review, and other things really made a difference in working with the budget. Mr. Lerner stated the Committee will make a recommendation on setting a date for the public hearing at its next meeting. He said every town, the public library, and the Board office will have copies of the proposed budget so that the public will have an opportunity to review and make comments on the budget. There will be an approximate time period of four weeks for them to do so. Mr. Lerner reported the Budget Reorganization Advisory Committee will send an invitation to each town board asking if they would like to have the Advisory Committee do a presentation on the County budget in their town. They will be doing a televised public information meeting on the budget on November 14. Mr. Proto asked that budget documents be placed in the four town libraries. Ms. Kiefer asked that villages, too, receive copies. Report and Presentation of Resolution(s) from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee has not had a regular meeting since the last Board meeting. She said evaluations of three of the four employees reporting to the Board have been completed, and the final one will take place in the next couple of weeks. Mrs. Livesay commented on the 255 October 4, 1994 policy pertaining to the sale of owner -occupied properties the County has foreclosed on. She said the Planning, Economic Development and Education Committee is in the process of developing a new policy of the sale of County land, and it was the Committee's desire to let that Committee's recommendation come before the Governmental Affairs Committee makes its recommendation on these. RESOLUTION NO. 215 - ADOPTION OF LOCAL LAW NO. 6 OF 1994 - AMENDING LOCAL LAW NO. 7 OF 1990 - PROVIDING FOR AMENDMENT TO THE CHARTER AND CODE - ARTICLE 3 - COUNTY ADMINISTRATOR - ARTICLE 4 - DEPARTMENT OF COUNTY ADMINISTRATION - ARTICLE 5 - FINANCIAL PROCEDURES AND CONTROLS - ARTICLE 6 - COUNTY COMPTROLLER MOVED by Mrs. Livesay, seconded by Mr. Lerner. Ms. Kiefer stated she prepared a memorandum to all Board members on this subject to summarize the concerns she has with this. She said she supports the creation of the Department of Finance, but sees some problems with the proposed reorganization presented to the Board at this time, and the lack of written material that has been presented. The language of the Local Law was not available when a public hearing was set, and no written summary of the proposed changes exists. Even the title of the Local Law does not reveal that it creates a Department of Finance. She stated a decade ago Tompkins County was criticized by New York State Audit and Control for having the accounts payable and its purchasing functions in the same department, under one director. It was felt that this eliminated a checks and balances system for both the County and the public. In response to that criticism, the Charter and Code was amended in 1986 to create the Division of Purchasing and Central Services. The proposed Local Law would reverse that, and return those functions to the way it was previously under one director. She said she understands the rationale for the proposal of pooling together small departments of County government so that staff could be cross -trained and serve as back-ups for each other. She said the proposal no longer designates anyone as the County's chief budget officer. She believes the County Administrator will continue to have that function, and this should be restored in the language. Ms. Kiefer stated the first handout she received on proposed changes differed from the copy for actual local law filing. She noticed the detailed responsibilities that were outlined in the Charter were not transferred, and feels uncomfortable removing this. It was MOVED by Ms. Kiefer, seconded by Mr. Winch, to amend the proposal to remove the Division of Purchasing out of the proposed consolidation, and have it remain in the County Administrator's office. Mr. Heyman stated the County Administrator is not clearly the budget officer, the current Charter and Code states the County Administrator is responsible for the preparation and submission to the Board of Representatives of the annual budget and capital program and execute the same as the Board of Representatives may direct by resolution and appropriation. He stated that the County Comptroller has checked with State auditors, and the ones who are the most strict on the issues of internal control They gave him a very clear opinion that there was not problem with what is being proposed with the aspect of internal control. There is a difference between now and ten years ago. One is that this new department will be under one person, and that person reports directly to the County Board. Ten years ago, these functions were responsible to only one person. The other parts of the purchasing and payment function that remain under the County Administrator are the requisition process by department heads, none of whom report to the Comptroller. Mr. Heyman stated all County checks and drafts will continue to be signed by his office. Mr. Stein clarified with Ms. Kiefer her dissatisfaction over the availability of the proposed local law prior to this meeting. He stated the Board is required to have proposed local laws on members desks seven days prior to adoption, and that has been done. Ms. Kiefer stated this was done. Mr. Meskill called the question on the amendment. A voice vote on calling the question resulted as follows: Ayes - 15, Noes - 0. THE QUESTION WAS CALLED. 256 October 4, 1994 A voice vote on the amendment resulted as follows: Ayes - 1 (Representative Kiefer), Noes - 14. MOTION FAILED. Mr. Proto asked if the State has been contacted about the separation of these offices. Mr. Squires, Comptroller, stated a lot has changed since ten years ago when the State raised the issue of segregation of the responsibilities. He said the State will not issue an opinion on something that is proposed, but he is not concerned that there will be a problem with this same issue. One reason we can be assured this will not be a problem is every year the auditors are required to provide a management letter, and internal controls is the biggest focused area. If there is any compromising that situation, you will be informed about it and correct it. A voice vote resulted as follows on the resolution adopting the Local Law: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. WHEREAS, a public hearing has been held before the Board of Representatives on October 4, 1994 to hear all person interested in proposed Local Law No. 6 of 1994, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That said proposed Local Law No. 6 of 1994 - Amending Local Law No. 7 of 1990 - Providing for Amendment to the Charter and Code - Article 3 - County Administrator - Article 4 - Department of County Administration - Article 5 - Financial Procedures and Controls - Article 6 - County Comptroller, RESOLVED, further, That the Clerk of the Board publish in the official newspaper of Tompkins County a notice of adoption containing a synopsis of said Local Law, and shall within five (5) days file on certified copy in the office of the County Clerk and three (3) certified copies in the office of Secretary of State. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report from the Planning, Economic Development and Education Committee Ms. Mink, Chair, reported the Committee will meet October 6 at 8:30 a.m. Report from the Public Information Committee Ms. Mink, Member, stated she had no report at this time. Report from the Public Safety Committee Mrs. Schuler, Chair, reported the Committee will meet October 6 and October 13. The Fiscal Manager position is one of the items on the agenda for October 6. Report and Appointments from the Solid Waste Committee Mr. Todd, Chairman, reported the Committee met today and reviewed the Solid Waste Annual Fee and approved it at $62 for 1995. He also reported on proposed tipping fees, that will be put into a resolution to come before the Board on October 18. He reported construction on the Recycling and Solid Waste Center is on schedule and the Facility should become operational on March 7. The next Committee meeting will be November 1 at 9:15 a.m. He stated that staff from the Solid Waste Division and the Assistant County Attorney will travel to Boston to meet with CRInc. to discuss incentives for targeting commercial recyclables and to discuss CRInc.'s operations and recyclables marketing plan. He stated he and Barbara Eckstrom, Solid Waste Manager, have completed discussions with Cornell University regarding the 1995 Annual Fee, and had an initial discussion with Ithaca College. 257 October 4, 1994 Mr. Lerner noted that is worth pointing out that the proposed 1995 Annual Solid Waste Fee at $62 will be a reduction of five percent from the $65 1994 Fee. Mr. Winch stated he would appreciate seeing one page of information on how the solid waste fees have fluctuated since this fee has been in effect. Mr. Todd stated he would have the information prepared for him although it would not be easy to do because of the fluctuation in funding sources for solid waste when flow control was overturned. Appointments It was MOVED by Mr. Todd, seconded by Ms. Mink, and unanimously adopted by voice vote to waive the Rules of the Board to allow Mr. Todd to make appointments not submitted with the agenda. Mr. Joseph stated he is concerned with appointing a person to an advisory board without having reviewed the resume prior to the meeting. It was MOVED by Mr. Joseph, seconded by Mr. Winch, to postpone action on these appointments until the October 18, 1994 Board meeting. A voice vote resulted as follows: Ayes - 2 (Representative Joseph and Winch), Noes - 13. MOTION FAILED. It was MOVED by Mr. Todd, seconded by Mr. Meskill, and unanimously adopted by voice vote, to make the following appointments to the Solid Waste Advisory Committee: Terms expire December 31, 1996 Kenneth Christianson - At -large Representative Gregar Brous - Commercial/Industrial Sector Representative Report from the Public Works Committee Mr. Winch, Chairman, reported the Committee meeting for tomorrow has been canceled. It has been rescheduled for October 14 at 8 a.m. He stated after spending a lot of time putting together the presentation on roads and bridges for the September 21 Board meeting, he was disappointed with what happened to the budget at the Budget and Fiscal Policy Committee meeting. Report from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee has not met since the last Board meeting. He announced the rabies vaccination clinics will be starting up in the next month, and the public should be looking for those schedules. He said the dates and details for the flu clinics will also be announced soon. The next Committee meeting will be October 18 at 9:30 a.m. Report from the Human Services Committee Mr. Joseph, Chairman, reported the Committee met today and will meet again November 1st at noon. The Committee discussed a report from the Department of Social Services Commissioner that there has been a significant increases this year in the number of college students requesting public assistance. Ms. Dolan, Department of Social Services Commissioner, said her staff has seen what appears to be a phenomenon of students who meet the guidelines to receive public assistance and apply and receive it. They don't, however, meet the job requirements. Once you have met the income guidelines and been put on public assistance, there are a number of procedures to be followed in order to take someone off. The students are well aware of what the procedures are and know how to stretch them out, and can usually do this for an entire semester. Mr. Joseph said the Commissioner and her staff are 258 October 4, 1994 looking at this situation, and trying to see if there is anything that can be done. He also reported on the Youth Bureau and the Department of Social Services, and their crisis care services. There is a gap in the current system for youth under 16 years old and their need for emergency shelter. The emergency shelters do not allow persons under the age of 16. The Youth Bureau is working on a proposal to create a temporary shelter for runaway youth under the age of 16 while family issues are dealt with, without trying to take custody away from the parents. Ms. Kiefer asked if these children were attending school. Mr. Joseph responded yes. Recess Chairman Stein declared recess at 7:25 p.m. The meeting reconvened at 7:36 p.m. Executive Session It was MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote, to enter into executive session at 7:36 p.m. to discuss pending litigation. The meeting returned to open session at 7:54 p.m. Adjournment On motion, the meeting adjourned at 7:54 p.m. 259 October 18, 1994 Regular Meeting Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Excused: 1 (Representative Winch). Approval of Minutes It was MOVED by Mr. Meskill, seconded by Mr. Totman, to approve the minutes of September 6, 1994. It was MOVED by Ms. Kiefer to amend page one, last paragraph to insert "done by" after the word "work" in order to make a completed sentence. The amendment failed for lack of a second. It was MOVED by Ms. Kiefer, seconded by Mr. Proto, to amend page four, line seven, to read "The DSS Commissioner recommended against the finger -imaging program". A voice vote resulted as follows on the amendment: Ayes - 11, Noes - 3 (Representatives Lerner, Meskill, and Totman), Excused - 1 (Representative Winch). AMENDMENT CARRIED. It was MOVED by Ms. Kiefer, seconded by Mr. Proto, to amend the Budget and Fiscal Policy Committee Report on page four to include the following wording: "...but special requests total approximately $2.2 million and $900,000 is needed for fund stability." Ms. Mink asked why the minutes are being handled this way. She stated it is her understanding that any corrections for names, incomplete sentences, or grammar should be given to the Clerk of the Board, and she will change those. There are other items that have been submitted prior to this meeting to Board members, and it was her understanding someone was going to move those changes, and a vote would be taken. She feels if there are two kinds of changes involved, they should be separated out, and changes should be voted on in total, not line -by-line. Mr. Stein stated that each Board member has the right to put forth an amendment at the appropriate time on the agenda. Until such time that the Board adopts a rule otherwise, which has been asked to be discussed by the Governmental Affairs Committee, a member of this Board may propose any changes he or she wishes to. Mr. Todd stated he would like to go on record supporting the proposed changes, as they were mailed out to all members of the Board with agenda packets in advance of this meeting. Mr. Meskill stated he feels it is the Clerk of the Board's responsibility to prepare the official permanent recording of Board meetings, and supports the minutes as submitted. Mr. Meskill called the question. A voice vote on calling the question resulted as follows: Ayes - 11, Noes - 3 (Representatives Joseph, Kiefer, and Proto), Excused - 1 (Representative Winch). THE QUESTION WAS CALLED. The amendment lost by a voice vote of members present. 260 October 18, 1994 A voice vote on the September 6, 1994 minutes as amended resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Winch). MOTION CARRIED. Chairman Stein deferred the minutes of September 21, 1994, to the next meeting. The Board concurred with this action. Proclamations Chairman Stein presented a proclamation to Andy Gladstone and Ned Aston declaring the week of October 22-29, 1994, to be Breast Cancer Awareness Week in Tompkins County. Ms. Gladstone thanked the Board for the proclamation, and said she feels Ithaca is becoming more and more aware of breast cancer. Privilege of the Floor by the Public No member of the public wished to speak at this time. Presentation on the Alternatives to Incarceration Proposal Mrs. Schuler, Chairman, Public Safety Committee, stated that on all members' desks there is a copy of the proposal, and members of the Criminal Justice Advisory/Alternatives to Incarceration Board (CJA/ATI), as well as representatives of the Alcoholism Council are present to discuss and answer questions. She introduced John Beach, STOP -DWI Coordinator, and Chairman of the Criminal Justice Advisory/Alternatives to Incarceration Advisory Board. Mr. Beach entered the following statement into the record: "I am here today to speak in support of the proposal which the Board has before it concerning a comprehensive community corrections plan. This plan has been passed unanimously by the CJA/ATI Board; a Board comprised of key participants in the justice system in our community. During the last three years a great deal of discussion has taken place in our community concerning many issues in the public safety arena, including, among others, the concerns for sufficient and effective alternatives to incarceration programs and the continuing problem of overcrowding at our County Jail and the accompanying major expenditure of boarding individuals at facilities outside of Tompkins County. The plan that we are recommending to you today has been developed, reviewed, discussed, and revised over the past five months. It is our feeling that this plan presents the best available opportunity, at this time, for Tompkins County to implement realistic and affordable ATI programming that will have the dual effect of reducing reliance on State and local incarceration for non-violent offenders and unsentenced individuals, and to provide intervention strategies to address the factors of alcohol and substance abuse, unemployment, and other concerns that lead some in our community toward criminal and anti -social lifestyles. This plan has been developed with the encouragement and assistance of the New York State Division of Probation and Correctional Alternatives. In the State budget this year monies were appropriated to assist counties with the development and implementation of ATI programming. Local monies will be matched on a dollar for dollar basis, thereby allowing us significant opportunity to consider a spectrum of new and enhanced programming. The materials provided to the Public Safety Committee and the Board of Representatives over the past week discuss the program components in detail, and we will be glad to answer any questions that the Board may have. 261 October 18, 1994 In closing, let me say that our community has been presented with a wonderful opportunity to put into place new and enhanced ATI programming. This could have a significant impact on the lives of those who enter our criminal justice system by providing new intervention strategies in to our "graduated sanctions" approach to the delivery of criminal justice in Tompkins County. This intervention could also help break the "crime cycle" that so many of these individuals face. Also, by offering additional alternatives programming, we reasonably expect to reduce the number of "inmate days" at the County Jail, thereby reducing the continuing necessity to board individuals at facilities outside the County at great expense to the taxpayers of this community. I think we are at an important juncture; we can decide to move forward with this plan, approving and sending it to the State for consideration and funding, or we can decide to continue to roll the dice with our Jail population trends and pay many thousands of dollars each year to other counties receiving nothing for our investment other than room and board. In the proposal you probably have noticed mention of a County Criminal Justice Coordinator. The evolution to a possible position has come about as the result of ongoing discussions with the County Administrator, some members of the Public Safety Committee, and on the part of a subcommittee of the Criminal Justice Advisory Board. Nothing has been finalized concerning this position. No recommendations have been made. The form of any eventual position would have to be approved by this Board. The subcommittee of the CJA/ATI is currently reviewing possible options for coordination of services. Our feeling is that by including mention of this possibility in this plan we are indicating to the State that Tompkins County is seriously considering better coordination of its criminal justice services. As a reminder, coordination of services was also recommended in the 1991 Jail Study which was commissioned by the Board of Representatives. I would publicly like to thank Dr. Will Baez, Beverly Snow-Cretser, and the staff of the Alcoholism Council of Tompkins County for their monumental efforts in developing this plan and bringing it forth to the Criminal Justice Advisory/Alternatives to Incarceration Board. They have done a wonderful job in bringing this plan to this point." Mr. Lerner stated there has been a great deal of attention in and outside of the City with street crime and drugs and thinks a lot of the kinds of things that have been spoken of, especially in City government, do not address the issue in the way this proposal does. He said the core of this proposal is the day reporting program that would provide intensive, ongoing treatment services for the people who are convicted of drug-related crimes and feels this would be a tremendous step forward for this community. He asked Mr. Bill Benjamin, New York State Division of Probation and Correctional Alternatives, what the funding predictions are with the State. Mr. Benjamin stated it has been his intention to get Tompkins County's proposal in a form that would make it competitive with other proposals being received from other counties. He could not give a prediction on how the State would act on this proposal. Mr. Proto asked what guarantees there would be of State funding for the first year or any subsequent years the program is approved. Mr. Benjamin stated there are no guarantees with State funding, but the County must move forward with what it has in front of them now. He said that a county cannot get guarantees of funding without long-term funding, and the New York State Legislature is not prepared to do that at this time. Ms. Kiefer stated the handout she has does not state who will perform the independent evaluation, and asked who this would be. Mr. Benjamin stated he could not answer that question at this time. 262 October 18, 1994 Mr. Lane commented on the executive summary for the proposal, and said he finds parts of the proposal very innovative. Mr. Benjamin said when you are dealing with alternatives to incarceration there are never any guarantees. There are so many variables that cannot be controlled. What we can do is take a look at what we know thus far, and that is there are a great deal of substance abusers taking up space at the Jail, and that intermittent incarceration is an absolute nightmare to a Jail Administrator. Throughout this study, we have spoken with County judges and many of these programs are in response to those conversations. The judges have said they would like to have these things as options. Dr. William Baez, Alcoholism Council of Tompkins County, stated during the 1993-1994 contract year, the Council provided 96 evaluations, and were contracted to provide up to 100 evaluations at the Jail. They have determined that by the time any court action is taken, 48 percent of the persons evaluated in the Jail become enrolled in an outpatient or inpatient alcohol treatment program. During 1993-1994, 118 people that were determined to be facing incarceration, were admitted to the Council's program. He said 35 of these came directly from the Jail. He said when speaking of the Jail population, we know for sure that the people that were released from the Jail to the Alternatives to Incarceration Program were definitely jail bound. Mr. Proto commended Mr. Beach and others for the innovative way they have come up with funds for this proposal. He stated he hopes that as much effort will be put towards helping the victims. Mr. Lerner stated he has felt for years that there is a need for more crime victim services in Tompkins County, and feels the Criminal Justice Coordinator position spoken of in the plan may be an opportunity to move forward with services for crime victims. RESOLUTION NO. 216 - ENDORSEMENT OF COMPREHENSIVE COMMUNITY CORRECTIONS PROPOSAL AND INTENTION TO PROVIDE $42,000 LOCAL MATCH MOVED by Mrs. Schuler, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present. WHEREAS, the Criminal Justice Advisory/Alternatives to Incarceration Board has developed and recommended in concert with heads of several criminal justice agencies a comprehensive community corrections proposal which, would if approved, significantly improve the coordination of criminal justice services and increase the number and kinds of alternatives to incarceration available to courts, and WHEREAS, additional alternatives to incarceration may significantly reduce the population of the Tompkins County Jail which is now beyond the capacity of the Jail and which is causing large amounts to be spent on the transport and boarding of prisoners in other County Jails, and WHEREAS, this grant proposal will be significantly enhanced by the commitment of $42,000 of County funds to leverage $703,014 in new State funding, now therefore be it RESOLVED, on recommendation of the Criminal Justice Advisory/Alternatives to Incarceration Board and the Public Safety Committee, That the grant proposal and program plan is hereby endorsed by this Board of Representatives and it is declared to be the intention of the Board to appropriate $42,000 from County Contingent Fund in the event that this proposal is approved and fully funded by the New York State Division of Probation and Correctional Alternatives. SEQR ACTION: EXEMPT - TYPE 15 Presentation on Public Transportation 263 October 18, 1994 Ms. Blanchard gave a brief history of public transit in Tompkins County culminating with the opening of the Ithaca -Tompkins Transit Center in 1992. She stated activities are focused on improving all aspects of service. This is reflected in the Public Transportation Mission Statement developed by the joint transit operators: "To provide safe, reliable, convenient and cost-effective public transportation services with a skilled team of employees dedicated to customer service and committed to excellence." The goal is to accomplish this mission through the consolidation project. A major element of consolidation is the creation of a unified system with a single identity. This requires reorganization of staff to end duplication, developing a coherent fare structure, and adopting new operating procedures and policies. This effort is supported by a five-year $6.1 million Capital plan that includes replacement of vehicles plus improvements to information services and passenger facilities. Full compliance with ADA mandates is anticipated by 1997. All of these activities require reorganization and restructuring of transit services generally, especially in the area of customer services. Intent is to develop and market a quality system and to measure progress toward achieving identified goals. Ms. Blanchard emphasized the importance of County support in the form of dollar support for TOMTRAN, staff commitment, and pass through to the City of $435,000 in sales tax revenue for support of transit. She concluded the presentation with a description of a future fare "credit card" that will replace the assorted tickets, passes, and tokens now in use. Privilege of Floor by Board Members No member of the Board wished to speak at this time. Addition of Resolutions to the Agenda On motion of the appropriate committee chairmen, duly seconded, and unanimously adopted by voice vote by members present, the following resolutions were added to the agenda: Authorization to Execute Contract - Garrity Communications, Inc. Authorizing a Contract with the American Red Cross for First Aid and CPR Training - Tompkins County Airport DPW Facility Renovation Withdrawal of Resolution(s) from the Agenda There were no resolutions to be withdrawn at this time. Affirmation of Resolutions Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA081-94 - Resolution to Execute Contract with the New York State Office for the Aging CA082-94 - Authorization to Execute Contract - Garrity Communications, Inc. CA083-94 - Authorizing a Contract with the American Red Cross for First Aid and CPR Training - Tompkins County Airport Chairman's Report Chairman Stein announced that the County, through the efforts of the Planning Department, has been successful in receiving grants from the State of New York Housing and Urban Development in the 264 October 18, 1994 amount of $1,000,000; $400,000 for continuation of the Enfield program, and $600,000 for continuation of the first-time homeowners loan program. In addition to that, the City of Ithaca received $900,000 for its program. He stated he was just informed that both Groton and Lansing were also recipients of funding for community development. He commended the Planning Department for their work in securing these grants, and stated this is good news for the County in its efforts towards improving housing conditions for low- and moderate -income families. Mr. Stein extended happy birthday wishes to Representative Evans. Report from the County Administrator Mr. Heyman reported at a recent meeting the Board approved the sale of a piece of property that was bought through the Landfill Neighborhood Protection Program near the DR -7 site in Dryden. He was asked if the County got all of its money back on the sale of this property. He stated the property consisted of approximately 80 acres, and was subdivided, then sold, and after real estate costs the County made $96,400, so the net cost was approximately $2,200 for that property. Report from the County Attorney Mr. Theisen reported on the worker's compensation cases regarding the Biggs A employees. He stated there was an order to inspect the worker's homes, and that has been held up because of an appeal of that decision. He said these cases are at a standstill until that appeal is decided. Report from the County Comptroller Mr. Squires reported he delivered the sales tax report for the third quarter to the Clerk of the Board today. He stated the County is on target with its estimate for sales tax for the year. He reported the Town of Enfield has requested that they begin receiving their sales tax directly beginning in 1995. This has a consequence for causing an adjustment in the Town and County tax rate. Report and Presentation of Resolutions from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, reported that most of the Committee's business is reflected by resolutions. He said Board members received a copy of the proposed 1995 budget package which represents most of the budget reorganization work that has been going on this year. There will be within the week copies available at the Tompkins County Public Library, the Board office, each of the town and village offices, and each of the village libraries. Due to the printing cost, Board members may sign -out a copy of the budget at the Board office. On November 9th at 7:30 p.m. there will be a question and answer segment on the proposed 1995 budget on Channel 53. RESOLUTION NO. 217 - RETURNED VILLAGE TAXES MOVED by Mr. Lerner, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 1995 tax rolls the amount of the uncollected village taxes returned by the collectors of the various villages to the County Administrator and remaining unpaid and that have not been heretofore on town tax rolls, and that said returned village taxes be reassessed and relevied on town tax rolls as they are returned and that said returned village taxes be reassessed and relevied upon the lots and parcels so returned with 12.0 percent annual interest in addition thereto. 265 October 18, 1994 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 218 - RETURNED SCHOOL TAXES MOVED by Mr. Lerner, seconded by Mrs. Livesay, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 1995 tax rolls the amount of the uncollected school taxes returned by the collectors of the various districts, exclusive of the City of Ithaca School District, to the County Administrator and remaining unpaid and that have not been heretofore relevied on town tax rolls and that said returned school taxes be reassessed and relevied on town tax rolls as they are returned, and that said school taxes returned in 1994 be reassessed and relevied upon the lots and parcels so returned with 12.0 percent annual interest in addition thereto. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 219 - ADOPTION OF APPORTIONMENT OF TAXES MOVED by Mr. Lerner, seconded by Mr. Joseph, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the report of the Budget and Fiscal Policy Committee be accepted and adopted and that valuation of real property and franchise for the purposes of general and highway tax levied against the several tax districts of the County be equalized at full value and determined as therein set forth as the basis for the apportionment for such general and highway tax levies for the year 1995, RESOLVED, further, That several amounts therein listed for State tax, County tax for general county purposes, enterprise fund tax and County highway tax for 1995 against the several towns of the County and City of Ithaca be assessed against, levied upon and collected from taxable property of the several towns and City liable therefore. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 220 - ADOPTION OF REGULAR AND SUPPLEMENTAL REPORTS OF FOOTINGS OF ASSESSMENT ROLLS MOVED by Mr. Lerner, seconded by Mrs. Livesay, and unanimously adopted by voice vote by members present. Ms. Kiefer asked what "footings" means. Mr. Lerner said they are the totals at the bottom of the pages. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the regular and supplemental report of the footing of assessment rolls be accepted and the figures therein be used as a basis for the taxation in the several tax districts of the County for the year 1995. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 266 REPORT OF 0010ETTEE ON FOO7I NO OF ASSESSNIENT ROLLS PRFPALCED IN 1994 TO THE BOARD OF REPRESENTATIVES OF TOIIP3 248 COUNTY, NEW YOR$ YOUR COMMITTEE REPORTS THAT IT HAS VERIFIED AND CORRECTED THE FOOTINGS OF THE ASSESSMENT ROLLS REFERRED TO 1T, AS MADE BY THE ASSESSOR OF TOMPKI S COUNTY AND THAT THE FOLLOWING S A CORRECT STATEMENT OF SUCH FOOTINGS 1 TAX DISTRICT ACRES . 2 FULL NAME OF LAND EXCLUSIVE OF &IIDROGS 3 FULL. VALUE OF REAL PROPERTY DICIJUDING BUILDIN0'E9 (PRIOR.TO EXEMPTION) 4 PENSION AND PARTIAL 5 SPECIAL FRANCHISE 6 REAL PROPERTY CV 'woo =mix am PT TOWN OPCAROUNE 34.747 23.536.000 89,651.600 4,133.172 1.831,036 3.111.700 115.048.786 TOWN OF DARBY 113.919.071 110.188.739 110,166.739 TOWN OFDANBY 34286 24104400 102.964.000 3.732.332 1.217.806 9.667.263 " " 418.568.142 144.936.100 671.422.588 TOWN OF ENFIELD 96.373.981 91.020.869 TOWN OFDRYDEN 58.286 112.548.100 462,923.200 31.890.164 7.230.768 56.332.500 130.430.828. 48.033.723 62.397.105 64.538.700 191.463.222 734.365.957 TOWN OFENFEID 22.207 21.643„400 93.038.200 - 5.353,112 739.081 2.5961.700 TOWN OF LANSING 868.935.584 650.080.929 259.288.225 390.792204 122.612.051 TOWN OF OROTON 30,725 28,394100 127.08.400 6,493.04 2.863.922 6.070.200 22.375.000 158.062.815 1'OVEN OF ULYSSES 224.142.290 216.793.429 53.555122 TOWN OFILHACA 16.293 162,633.300 706.199.700 23.560.740 11.379.183 16.717.072 866.148.064 1174.021.300 2.062.730.023 TOTALS 3228147.750 TOWN OFLANSNO 37.789 147.062.100 547.518.500 14854.635 6.471.314 112.945.770 TOWN OFNEWF)5D 36.997 27.08.200 123.401.800 4.229.334 3,105.692 19,180,326 :TOWN OF 111.YSSES 19,818 65,563.300 217,474.200 7348.861 2.933.190 3.734.900 CITY OFITHACA .. 2.940 231.141.500, 857.001,100 22.560.659 21.451,346 10.250,277 ••TOTAL5 293.081 1,134,326.400 3.328,164.700 124179.148 54,299,340 240.683,710 DATED SEPT. 20.1994 TAX DISTRICT 7 TOTAL TAXABLE REAL AND FRANCHISE SUBJECT TC) SPECIAL DISTRICT TAXES (TOTAL COL. 3441 8 REAL PROPERTY ANO FRANCHISE SUBJECT TO GENERAL AND HIGHWAY TAXES fCOL 7 LESS COL 41 9 PROPERTY WITHIN NCORP. VILLAGES SUBJECT TO GENERAL AND HIGHWAY TAXES 16 PROPERTY OUTSIDE MCORP. VILLAGES SUBJECT TO GENERAL AND HIGHWAY TAXES 11 WHOLLY EXEMPT 12 GRAND AI. OF CAROLINE 94.601.336 90.488.164 90.408.164 21.447.450 115.048.786 TOWN OF DARBY 113.919.071 110.188.739 110,166.739 8.932.780 122251.661 TOWN OF DRYDEN 528.486.468 494.595.599 76.039.457 " " 418.568.142 144.936.100 671.422.588 TOWN OF ENFIELD 96.373.981 91.020.869 91.020.589 9.490.000 105.863.981 TOWN QF TOWN OF GROTON 136.926.522 130.430.828. 48.033.723 62.397.105 64.538.700 191.463.222 734.365.957 710.806217 221.066.828 489.718.389 884.536.100 1.419.202.057 OF TIHACA TOWN OF LANSING 868.935.584 650.080.929 259.288.225 390.792204 122.612.051 789.547.634 TOWN TOWN OF NEWFIELD 145.687.818 141.458.464 141.458.464 22.375.000 158.062.815 1'OVEN OF ULYSSES 224.142.290 216.793.429 53.555122 183238.307 43.710.100 287.552.390 CITY OF 1'THACA 588.706.723 866.148.061 866.148.064 1174.021.300 2.062.730.023 TOTALS 3228147.750 3.501,968.302 6552 .355 2.843.964.947 2.286.697.590 5.915.045.340 17661 '81 .ago4o0 October 18, 1994 SUPPLEMENTAL REPORT OF THE COMMITTEE ON FOOTING OF ASSESSMENT ROLLS 1994 TOWN AND VILLAGES TOTAL REAL ONLY EXCLUSIVE OF ALL EXEMPTIONS -INC. PUBLIC SERVICE SPECIAL FRANCHISE REAL PROPERTY AND FRANCHISE SUBJECT TO GENERAL AND HIGHWAY TAX PARTIAL EXEMPT DRYDEN-DRYDEN VILLAGE -FREEVILLE VILLAGE TOTAL4NSIDE CORP. -OUTSIDE CORP. TOWN TOTALS GROTON-GROTQN VILLAGE -OUTSIDE CORP. TOWN TOTALS ITHACA-CAYUGA HEIGHTS -OUTSIDE -CORP. TOWN TOTALS LANSING -LANSING VILLAGE -OUTSIDE CORP. TOWN TOTALS ULYSSES-TRUMANSBURG -OUTS1DE CORP. TOWN TOTALS 61214,809 1,430,041 62,644,850 1274,791 12.912.200 482.407 13,394.607 1.321.000 74,127.009- 1,912,448 76:0311,4b7 2,505,791 413.237,822 5,318.320 418.556,142 29295,078 487,364,831 7,230,768 494,595,599 31,890,869 47,288.630 744,093 48,033,723 1.799,670 80277276 2.119.829 82,397.105 4,696.024 127,566,806 2,863.922 130,430,828 6.495,694 217,157,755 3,929,073 221.086,828 1,958,745 482268277 7.450,112 489,718,389 21.601.895 699,426,032 11.379,186 710,805,217 23,560,740 257.251,172 2,037,053 259288,225 4,791,833 386,356,443 4,434,261 390,792.704 12,062,822 643,609,615 6,471,314 650,090,929 16,854,655 52,345.955 1.209.167 53,555,122 974,345 161.514.284 1.724,023 163,238,307 6,374,516 213,860,239 2,933,190 216,793,429 7.348,861 268 October 18, 1994 RESOLUTION NO. 221 - DESIGNATION OF CERTAIN PROGRAMS AND SUBPROGRAMS AS COST SAVERS IN THE 1995 TOMPKINS COUNTY BUDGET MOVED by Mr. Lerner, seconded by Mr. Totman. Mr. Lerner said detailed criteria were developed to narrowly identify programs which by spending money on that program, the net result is to reduce the total cost of County government through reductions in costs of other programs. The Cost Saver Task Force received a total of twelve applications, with all being approved except for one from Cooperative Extension. That agency did not meet the criteria for a cost -saver designation. Members of the Task Force included Mr. Lerner, Mr. Proto, and David Pelletier. The Task Force unanimously recommended that eleven of the twelve applications receive cost -saver designation. The Task Force also felt there were a number of other plausible candidates for cost -saver status, where department heads did not make application. The Committee has reinforced the idea that this idea should be pursued earlier in the year next year with stronger incentives for departments to make applications for every appropriate program. However, for now it made sense to accept the applications in hand, and the recommendation is that if there were to be across-the-board cuts during budget deliberations, these cost savers should be exempt from any of those cuts. A voice vote on the resolution resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Winch). RESOLUTION ADOPTED. WHEREAS, this Board established a procedure whereby budget proposers could request designation of programs and subprograms as Cost Savers and endorsed criteria for such designation, and WHEREAS, the Cost Savers Task Force entertained and evaluated proposals for such designation and have made their recommendations, now therefore be it RESOLVED, on recommendation of the Cost Savers Task Force and Budget and Fiscal Policy Committee, That the following programs and subprograms are designated as Cost Savers and that it is the intention of this Board to exempt these programs and subprograms from any across-the-board cutting that might occur in the 1995 Tompkins County Budget: 1. Office for the Aging - Non-medical In-home Services (EISEP), County sponsorship of $18,520 2. Social Services Child Support Collection, County sponsorship of $45,335 3. Probation Pretrial Services Program, County sponsorship of $62,199 4. Probation Intensive Supervision Program, County sponsorship of $37,680 5. Probation Service Work Alternative Program, County sponsorship of $62,375 6. Finance Department Purchasing Program, County sponsorship of $142,195 7. Finance Department Central Services Program, County sponsorship of $40,184 8. Social Services Department Fraud and Resource Recovery Program, County sponsorship of $48,010 9. Tompkins County Area Development, County sponsorship of $17,322, with the understanding that this program did not meet the criteria established by this Board for Cost Savers in that it did not reduce spending of local tax dollars, but this designation being based on the fact that the program increases property and sales tax revenues and thereby decreases the local taxpayer cost of all County programs 10. Drop -In Children's Center, County sponsorship of $14,230 11. Offender Aid and Restoration Bail Fund Program, County sponsorship of $35,930. SEQR ACTION: TYPE II -15 RESOLUTION NO. 222 - ADVERTISE PUBLIC HEARING ON 1995 TOMPKINS COUNTY BUDGET AND CAPITAL PROGRAM (Amended by R. 238 of 1994) MOVED by Mr. Lerner, seconded by Mr. Evans. Mr. Lerner began discussion stating it is the intention to have a regular Board of Representatives meeting at 5:30 p.m., and at 7:30, regardless of whether the meeting has been adjourned, the Board will stop the regular Board meeting and have a public 269 October 18, 1994 hearing on the proposed 1995 budget. These meetings will both take place at Boynton Middle School Cafeteria; however, this location has not been confirmed at this time. He stated there will be a public hearing followed by no discussion by the Board, and no vote. He said the Board will meet again at the Middle School on November 22 at 7:30 p.m. to vote on the budget, and that public comment will be permitted at that meeting, but the public is strongly encouraged to speak to the Board at the public hearing on November 15. Mr. Proto suggested changing the date for budget adoption to November 29. There was not a consensus by Board members to do this because of the Thanksgiving holiday. Mr. Lane stated he is very much in favor of a public hearing, and is in favor of separating the public hearing from the actual budget adoption. However, he feels if a time limit is not set at the next evening's public hearing, people who did not happen to come to the first meeting will come to speak at the next. He feels there should only be one date set for a public hearing. It was MOVED by Mr. Lane, seconded by Mr. Meskill, that on November 22nd, there be only one hour scheduled for public comment at the November 15 meeting. There was discussion of setting an additional evening aside for public comment if this is needed. Mr. Lerner stated he cannot support this amendment. He said he has no problem with setting time limits or asking those who speak to not speak again. However, he would be unhappy if anyone is prevented from speaking to the Board. Ms. Mink stated she agrees with Mr. Lane. She said there has been a lot of reaction from what happened during last year's budget deliberations. There have been extraordinary efforts this year to get the budget from the Budget and Fiscal Policy Committee done with information distributed early. For this reason and because the Budget Reorganization Advisory Committee meetings were designed to diffuse the type of panicky, angry, frustrated, or confused responses that the Board received at this time last year, she agrees with Mr. Lane. Mr. Evans said he is in agreement with Mr. Lerner. He proposed that the public be allowed to speak, but recommended that if the public hearing on November 15 goes beyond a certain time, that the Board schedule a meeting on November 29 to vote. Mr. Proto said he does not want to limit anyone from speaking. Mr. Heyman stated Boynton Middle School is available only until 11 p.m. A roll call vote on Mr. Lane's amendment resulted as follows: Ayes - 6 (Representatives Blanchard, Lane, Meskill, Mink, Schuler, and Totman), Noes - 8 (Representatives Evans, Joseph, Kiefer, Lerner, Livesay, Proto, Stein, and Todd), Excused - 1 (Representative Winch). AMENDMENT FAILED. Ms. Blanchard suggested starting the public hearing earlier in the afternoon. It was MOVED by Ms. Blanchard, seconded by Mr. Totman, to change the time of the public hearing on November 15th to 5 p.m. Mr. Lerner stated this creates a problem because the Board could not hold its regular meeting, and believes the sense of Committee is that people should be allowed their dinner hour because of past complaints. A roll call vote resulted as follows: Ayes - 2 (Representatives Blanchard and Totman), Noes - 12, Excused - 1 (Representative Winch). AMENDMENT FAILED. There was discussion concerning possibly moving the public hearing to another location that would allow the Board and the public to stay later than 11 p.m. Mr. Lerner stated this has been looked into, and there is no space in the community that will accommodate the size of crowd we are speaking of, and be able to televise live on Channel 53 with the exception of Boynton Middle School. By saying we will go somewhere else, the curfew may be extended, but there will be another sacrifice. Mr. Heyman stated he feels any citizen that would like to speak to the Board should have the opportunity to do so, but does not feel that anyone should have to come to the Board at midnight or later to speak on the County Budget. 270 October 18, 1994 It was MOVED by Mr. Evans, seconded by Mr. Joseph, to amend the resolution to state: "that a public hearing be held at 7:30 p.m. on November 15 thru 11 p.m. On November 22 the public hearing shall start at 5:30 to continue the Board meeting and public hearing if necessary, and carried to possibly until 11 p.m. If the public hearing goes beyond 9 p.m., a meeting be scheduled on November 29 to vote on the budget, with no public comment on that date." Mr. Totman said he does not understand how the Board can set a second public hearing when it is unknown how many individuals will want to speak. Mr. Lerner stated there needs to be firm guidelines set for public hearing including: No speaker should be allowed to speak twice, there needs to be time limits set for each speaker, and procedures should be in place for calling speakers to microphones to maximize the use of time. A roll call vote resulted as follows: Ayes - 2 (Representatives Joseph and Stein), Noes - 12, Excused - 1 (Representative Winch). AMENDMENT FAILED. It was MOVED by Mr. Todd, seconded by Ms. Mink, to amend the resolution to state: "That if the public hearing on November 15, 1994 goes to 11:00 p.m. and there are still persons who wish to speak, the Board will adjourn to November 16, 1994, at 7:30 p.m., in the Boynton Middle School Cafeteria, Ithaca, New York, to hear further public comment, and that a meeting of this Board for the purpose of adopting the 1995 Tompkins County Budget and Capital Program is hereby established at 7:00 p.m. on November 22, 1994, in the Boynton Middle School Cafeteria without further public comment. A roll call vote resulted as follows: Ayes - 9, Noes - 5 (Representatives Joseph, Lerner, Livesay, Proto and Stein), Excused - 1 (Representative Winch). MOTION CARRIED. It was noted the legal advertisement of the public hearing specifically state the public hearing will end at 11 p.m. A roll call vote on the resolution as amended resulted as follows: Ayes - 13, Noes - 1 (Representative Proto), Excused - 1 (Representative Winch). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That a public hearing on the proposed 1995 Tompkins County Budget and Capital Program be held on Tuesday, November 15, 1994, at 7:30 p.m. in the Boynton Middle School Cafeteria, Ithaca, New York, for the purpose of hearing all persons interested therein who desire to be hear RESOLVED, further, That the regular November 15, 1994, 5:30 p.m., meeting of the Board of Representatives is hereby moved from the Board Chambers to the Boynton Middle School Cafeteria, RESOLVED, further, That the Clerk of the Board of Representatives is directed to publish a notice of said public hearing in the official newspaper of the County in the manner required by the Tompkins County Charter and Code. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 223 - BUDGET ADJUSTMENTS - VARIOUS DEPARTMENTS MOVED by Mr. Lerner, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Budget and Fiscal Policy, Health and Environmental Quality, Governmental Affairs, Human Services, and Public Works Committees, That the County Finance Director be authorized to make the following budget adjustments on his books: Comptroller REVENUE: A0599.0000 APPROPRIATION: A3510.4400 Health - PCAP 271 1993 Surplus Funds $ 4,091 Dog Damage/License $ 4,091 October 18, 1994 REVENUE: A0599.0000 APPROPRIATION: A4023.2206 .2211 .2212 .2225 .2230 .4442 Health - Health and Safety Coordinator REVENUE: A4013.3401 APPROPRIATION: A4013.2206 .2221 Health - Long -Term Care Coordinator REVENUE: A4026.2705 APPROPRIATION: A4026.4330 Board of Elections REVENUE: A1450.2770 APPROPRIATION: A1450.2206 REVENUE: A0599.0000 APPROPRIATION: A1450.4998 Clerk of the Board REVENUE: A0599.0000 APPROPRIATION: A1040.1330 Data Processing REVENUE: A1680.2228 APPROPRIATION: A1680.4412 Office for the Aging REVENUE: A6780.4412 .4414 .2705 APPROPRIATION: A7620.4400 REVENUE: A6782.2705 APPROPRIATION: A6782.4330 REVENUE: A6785.3803 APPROPRIATION: A6785.4302 .4330 .4452 .4414 .4472 .8830 .8860 Public Works REVENUE: D5144.2302 272 1993 Surplus Funds $15,632 Computer Equipment $ 8,200 Chairs 102 Desks, Bookcases 600 Nursing Equipment 1,730 Software 2,000 Professional Service Fees 3,000 PH State Aid $ 3,107 Computer Equipment $ 400 Safety Equipment 2,707 Gifts and Donations $ 30 Printing and Copying $ 30 Unclassified Revenue $ 2,150 Computer Equipment $ 2,150 1993 Surplus Funds $ 6,308 Budget Reduction Offset$ 6,308 1993 Surplus Funds $ 1,800 Secretary $ 1,800 Data Processing $ 10,000 Travel and Training $ 10,000 Travel and Training $ 100 Local Mileage 423 Gifts and Donations 40 Program Expense $ 563 Gifts and Donations $ 300 Printing $ 300 SSI Revenue $ 1,157 Office Supplies $ 105 Printing 151 Postage 10 Local Mileage 50 Telephone 100 Social Security 141 Health Insurance 600 State Snow Removal $ 40,476 October 18, 1994 APPROPRIATION: D5144.4424 .1806 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Equipment Rental $ 27,647 Laborer 12,829 Report and Presentation of Resolutions from the Governmental Affairs Committee Mrs. Livesay, Chair, reported the Committee met on October 11, and Committee business is reflected on the agenda. She reported out of a discussion with Judy Tynyk, Director of Weights and Measures, Representatives Kiefer and Lane have investigated and have given a report on the issues of whether the County should be devoting more effort to this endeavor. This is a one-person office, and not everything that needs to be done, can be done by one person and there may be things the County should be doing. There were no decisions asked for or made at the Committee meeting. She said follow-up on this subject will continue. She announced a special meeting of the Personnel Subcommittee on Friday, October 21 at 9 a.m. She said the evaluation for Mr. Heyman, County Administrator, will be at 9:30 following that meeting. The next Committee meeting will be November 8. RESOLUTION NO. 224 - AMENDMENTS, ADMINISTRATIVE POLICY MANUAL MOVED Mrs. Livesay, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the policies contained in the Administrative Policy Manual frequently make reference to specific committees of this Board, and WHEREAS, the responsibilities and names of the committees of this Board frequently change, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That all specific references in the Administrative Policy Manual to specific committees of the Board of Representatives be deleted and replaced by the words "designated committee". SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 225 - ESTABLISHING COUNTY EQUALIZATION RATES MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, pursuant to Article III, Section 4.05, Subdivision (d) of the Tompkins County Charter and Code, the Director of Assessment has submitted and recommended the adoption of equalization rates for all towns in Tompkins County and the City of Ithaca for the assessment rolls filed in 1995, and for the apportionment of County taxes levied in 1995, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the following equalization rates be and hereby are adopted: AGGREGATE ASSESSED AGGREGATE FULL VALUATION OF TAXABLE COUNTY VALUATION OF TAXABLE REAL PROPERTY FOR EQUALIZATION REAL PROPERTY FOR TOWN COUNTY PURPOSES RATE COUNTY PURPOSES Caroline $ 90,468,164 100.00 $ 90,468,164 Danby 110,166,739 100.00 110,166,739 Dryden 494,595,599 100.00 494,595,599 273 October 18, 1994 Enfield 91,020,869 100.00 91,020,869 Groton 130,430,828 100.00 130,430,828 Ithaca/Town 710,805,217 100.00 710,805,217 Lansing 650,080,929 100.00 650,080,929 Newfield 141,458,464 100.00 141,458,464 Ulysses 216,793,429 100.00 216,793,429 Ithaca/City 862,648,064 100.00 862,648,064 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 226 - ABOLISH AND CREATE POSITIONS - HEALTH DEPARTMENT MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Health and Environmental Quality and Governmental Affairs Committees, That the position of Director of Children with Special Care Needs (88/292), management labor grade Q(88) be abolished effective immediately, RESOLVED, further, That one position of Supervising County Clinical Nurse (17/704), competitive class, labor grade Q(17) be created effective immediately, RESOLVED, further, That funding is in place for this change and no new monies are needed. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 227 - ESTABLISHMENT OF SALARY - MANAGEMENT EMPLOYEE - SHERIFF'S DEPARTMENT MOVED by Mrs. Livesay, seconded by Mr. Evans. A short roll call vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Winch). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the salary of Gordon Stevens, Corrections Administrator, shall be $48,329.00 effective September 11, 1994, RESOLVED, further, That the said employee shall receive no pay increase until the maximum salary for the Corrections Administrator position is no longer less than $48,329.00; and the employee shall receive one-half of any salary increase designated for management employees thereafter until the incumbent's salary is no longer greater than the midpoint for the Corrections Administrator position, RESOLVED, further, That no new monies are needed for this change. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 228 - DEPARTMENT OF PUBLIC WORKS FACILITY RENOVATION MOVED by Mrs. Livesay, seconded by Ms. Blanchard, and unanimously adopted by voice vote by members present. RESOLVED, on recommendation of the Capital Program Committee, That the Capital Budget for the Department of Public Works Facility Renovation Project be increased to $255,000, RESOLVED, further, That the Comptroller is directed to advance monies until such time as financing is arranged. 274 October 18, 1994 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report from the Planning, Economic Development and Education Committee Ms. Mink, Chair, reported the Committee met October 6. She said she is in receipt of the first of monthly reports on the Job Training Program from the Broome County office, and the Committee will be discussing this at the next regular meeting. The Committee had a discussion on economic strategy with Joan Jurkowitz of the Planning Department. They are trying to formalize this, and be much more specific about what they are going to be doing the rest of this year and next year. The Committee will be talking about the consultants for the tourism situation, as it pertains to structuring contracts. The next Committee meeting will be November 3. Report from the Leadership Council Ms. Mink, Member of the Council, reported the Council will hold its fifth meeting October 20th. The main new business item is to set up a first-year implementation plan. A department head orientation and training will be held, followed by an orientation for all County employees. Training for facilitators and local trainers from within the organization will also begin soon. The Council has been crafting a labor-management partnership agreement that will come before this Board after it is approved by the Leadership Council on Thursday. Report and Presentation of Resolution(s) from the Public Safety Committee Mrs. Schuler, Chair, reported the Committee has met twice since the last Board meeting, with most of the Committee's business reflected on the agenda. The Committee was introduced to Cindy Overstreet and Michelle Putney, new leadership at Offender Aid and Restoration. The Committee discussed the fleet maintenance contract for the Sheriff's Department and the fiscal manager position at the Sheriff's Department. The Committee has also been discussing the proposal for alternatives to incarceration, and voted unanimously for its approval. RESOLUTION NO. 229 - INTENTION TO 1) CREATE FISCAL COORDINATOR POSITION 2) PROVIDE ADDITIONAL APPROPRIATION; AND 3) PRESCRIBE MONTHLY ALLOTMENTS - SHERIFF'S DEPARTMENT MOVED by Mrs. Schuler, seconded by Mr. Joseph. Mr. Lane said he wants to underscore that the $60,000 is not to hire one person. The person who will hold this position will have a salary of $26,000-37,000 per year. Mr. Proto expressed his continued concern with the fifth RESOLVED which states "The County Administrator shall prescribe..." There are no guarantees, as has been stated by Mr. Beach and Mr. Baez. Mr. Proto believes there should be more flexibility for the Sheriff in this resolution. Mrs. Schuler stated the Sheriff was not able to attend this meeting, but accepts and supports this resolution. Mr. Meskill said this resolution is a compromise from which everyone can move forward. There are things about this resolution that each party does not like. Mr. Joseph agreed with Mr. Meskill's comments, and said he is willing to support it only because that Resolved is in there and only on the condition that if he still cannot manage his budget, someone else will enforce it. Mr. Lerner said there have been multiple concerns with the Sheriff's Department budget, and feels this resolution in one way or another addressees all of those concerns. He doesn't think this resolution meets what any one person wanted, but feels it captures a fair share of what everyone wants, and he will support it. Ms. Kiefer asked Mrs. Schuler about her statement that the Sheriff supports this, would it be possible to say the Sheriff recommends this? Mrs. Schuler said the Sheriff realizes this is a compromise on all parts and 275 October 18, 1994 will be willing to give this a chance, but the resolution should not be changed to say he recommends this. Mr. Stein said he feels this is one of the most controversial issues the Board has worked on. It has been worked on very hard by all sides and all points of view. He feels that people from all sides have come together, to reach this appropriate compromise, and hopes all Board members will support this resolution. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Proto), Excused - 1 (Representative Winch). RESOLUTION ADOPTED. WHEREAS, the Sheriffs Department will spend in excess of $4,000,000 in 1994 for Sheriff and Correction related activity, and WHEREAS, the resources necessary to closely monitor spending, revenues, and budget projections are insufficient within this department, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, That it is the intention of this Board to create one position of Fiscal Coordinator in the Sheriff's Department, effective January 1, 1995, said position to be required to possess skills for developing procedures for fiscal and time management, and grant writing skills at an expected salary of between $26,000 and $37,000 per year, RESOLVED, further, That there be coordination with the Finance Director's office in that the Sheriff and Finance Director must agree on the hiring and any discipline of the person in this position, AND agree to meet quarterly with the incumbent to review progress, AND agree to perform joint performance reviews in each of their respective areas of expertise, RESOLVED, further, That the County Finance Director and County Administrator shall review the best available information regarding past and expected spending and revenues at the end of the first fiscal quarter and every month thereafter during the fiscal year, RESOLVED, further, That an additional $60,000 be added to the Sheriff's department 1995 budget beyond the Budget and Fiscal Policy Committee recommendation, and that the target be adjusted, RESOLVED, further, That if the Finance Director projects net overruns in any year, the County Administrator shall prescribe, as authorized in County Charter Section 5.12(b) and with no further action required by this Board, monthly spending allotments, after consultation with the Sheriff, Fiscal Coordinator, and the Public Safety Committee Chair with which allotments the Sheriff shall be required to comply, RESOLVED, further, That nothing prevents the Sheriff from requesting additional appropriations from the Board of Representatives so long as the Sheriff recognizes that he may not spend money unless and until it has been appropriated. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 230 - APPROPRIATION FROM GENERAL FUND AND BUDGET TRANSFER FOR THE BOARDING OF PRISONERS - JAIL MOVED by Mrs. Schuler, seconded by Mr. Meskill, and unanimously adopted by voice vote by members present. WHEREAS, the New York State Commission of Correction has established the housing capacity for the Tompkins County Jail, and WHEREAS, overcrowding beyond this mandated capacity limit has created the need to house inmates in other counties, and WHEREAS, funds for this purpose as set forth in the 1994 budget in the amount of $49,640 plus an additional appropriation of $100,000 made earlier this year have been exhausted, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, That the Comptroller is directed to appropriate $86,000 from A0599, General Fund Balance, and to make 276 October 18, 1994 the following budget transfer to cover outstanding boarding bills and future additional housing expenses estimated to be $136,000 for the balance of 1994, RESOLVED, further, That there shall be no presumption that any of these funds that are unspent at year end will be reappropriated nor that they may be used for any other purpose during 1994. Appropriation From: A0599.4400 General Fund Balance $86,000 To: A3150.4469 Boarding of Prisoners $86,000 Transfer From: A3150.8810 Retirement $17,000 A3150.8860 Health Insurance $ 6,000 A3150.4442 Professional Services $27,000 To: A3150.4469 Boarding of Prisoners $50,000 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 231 - APPROPRIATION FROM CONTINGENT FUND, BUDGET ADJUSTMENT, BUDGET TRANSFER, AND FISCAL TARGET ADJUSTMENT - SHERIFFS DEPARTMENT MOVED by Mrs. Schuler, seconded by Mr. Totman. Mr. Lerner noted that in terms of the total appropriation for the Sheriff s Department, $60,000 was added a couple of resolutions ago, and with this $63,000, feels this needs to be seen together as part of the overall settlement of the issues of the Sheriff's Department budget. A voice vote resulted as follows: Ayes - 14, Noes — 0, Excused - 1 (Representative Winch). RESOLUTION ADOPTED. WHEREAS, the Sheriff has requested funding in excess of the 1994 Budget for his department, and WHEREAS, the requested funding for additional overtime ($97,649), contractual salary increases ($40,000), longevity payments ($13,000), and salary adjustments ($8,000) plus the requested funding for the four percent budget reduction on December 7, 1993 ($79,746) can be partially offset by anticipated underspending in certain appropriation lines and by revenues which have been received or will be received but have not been budgeted, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, That $63,000 be appropriated from the Contingency Fund and General Fund Balance, and that the following budget adjustments, appropriations, and transfers be made by the County Comptroller, RESOLVED, further, That the Sheriff maintain extremely tight budgetary controls for his department in order to avoid further overruns between now and the end of 1994. APPROPRIATION From: A1990.4400 Contingency Fund $ 38,358 A0599.0000 General Fund Balance 24,642 To: A3110.1402 Dispatcher $ 22,000 A3110.1412 Sergeant Deputy Sheriff 29,000 A3110.1417 Senior Criminal Investigator 12,000 BUDGET ADJUSTMENT Revenue: A3110.3330 Court Security $ 30,225 A3110.3389 Other State Aid 1,000 A3110.2797 Other Local Government 1,328 A3110.2665 Sale of Equipment 3,000 277 October 18, 1994 A3110.2770 A3110.2680 A3110.2701 Appropriation: A3110.4999 A3110.4306 BUDGET TRANSFER From: A3110.8810 A3110.8860 A3110.4472 A3110.4225 A3110.4452 A3110.4442 A3110.4332 A3110.4412 A3110.4414 A3110.2222 A3110.2221 A3110.2210 A3110.1426 A3110.1908 To: A3110.4999 A3110.1413 A3110.1419 A3110.1906 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Unclassified Revenue Recovery of Insurance Refund of Prior Year Expense 3,000 25,500 10,132 Budget Reduction Contribution $ 64,185 Automotive Supplies 10,000 Retirement Health Insurance Telephone Service Contracts Postage Professional Services Books and Publications Travel and Training Local Mileage Communication Equipment Emergency Equipment Other Equipment Civil Process Server Unspecified Position Budget Reduction Contribution Criminal Investigator Deputy Sheriff Shift Premium $ 31,300 20,000 2,000 500 1,740 700 450 200 900 1,831 1,750 6,190 20,126 23,523 $ 15,561 22,000 70,000 3,649 Report and Presentation of Resolutions from the Solid Waste Committee Chairman Mr. Todd, Chairman, introduced Bill Seavey of the Solid Waste Division. Mr. Todd said he expects to have a five-year budget projection available to be brought before the Board in December. Mr. Todd reported the Committee meeting scheduled for November 4 has been canceled. He stated that he and Barbara Eckstrom, Solid Waste Manger, went to Madison County Region 7 where a meeting was held by the Department of Environmental Conservation (DEC). This was an opportunity to meet with Jack Wilson, the new DEC head of Solid Waste. All of the counties of New York State were represented at this meeting. He updated the Board on the status of construction on the Recycling and Solid Waste Center on Commercial Avenue. He said that site work is basically finished. RESOLUTION NO. 232 - ESTABLISHING THE PER -TON TIPPING FEE FOR SOLID WASTE FOR 1995 MOVED by Mr. Todd, seconded by Mr. Joseph. A voice vote resulted as follows: Ayes - 13, Noes - 1 (Representative Proto), Excused - 1 (Representative Winch). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Solid Waste and Budget and Fiscal Policy Committees, That the per -ton tipping fee is hereby effective January 1, 1995, and established as follows: $50.00 for sludge $60.00 for solid waste 278 October 18, 1994 $70.00 for construction and demolition debris $80.00 for asbestos RESOLVED, further, That this Board reaffirms the authority of the Solid Waste Manager to change solid waste tipping fees at anytime as spelled out in Resolution No. 94 of 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 233 - ESTABLISHING AN UNIT CHARGE FOR THE 1995 ANNUAL SOLID WASTE FEE MOVED by Mr. Todd, seconded by Mr. Joseph. Mr. Todd stated this is a three dollar reduction from last year's Fee. Mr. Lerner also noted the decrease in this Fee. He stated the fairness of the Fee Structure for the 1996 will be looked at. Ms. Blanchard stated for the record for small business, this is a terrible Fee. The way it is calculated and the effect it has on small office spaces is a real burdensome. Mrs. Schuler applauded the Committee for the reduction in the Fee, but stated she will continue to oppose the Fee, as she has from the beginning. A voice vote resulted as follows: Ayes - 12, Noes - 2 (Representatives Proto and Schuler), Excused - 1 (Representative Winch). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Solid Waste Committee, That the Unit Charge for the 1995 Annual Solid Waste Fee hereby be established at $62.00 per Billing Unit, ATTACHMENT A: SCHEDULE OF RATES PROPERTY CLASS (A.) Single family residences 210, 240, 250, 260, 280 Churches Unit Charge: One Billing Unit per church, or living unit Z32 (B1.) Single Family residences - 700 square feet or less Unit Charge: .75 Billing Units (B2.) Two family residences and other all 220's residences with two living units Unit Charge: 1.5 Billing Units, except if verified as owner -occupied and used as a single unit dwelling, the charge in one Billing Unit. (B3.) Mobile Homes 270, 271, 416 Unit Charge: .75 Billing Units (C.) Multi -unit residences: 3 or more units 230 Apartments: Any number of units on a commercial site Rooming houses Unit Charge: One Billing Unit per 1000 square feet of floor area (D.) Colleges All tax exempt Unit Charge: Tompkins Cortland Community College Cornell University Ithaca College (E.) Recreation and Warehouses (except row storage) "USED AS" CODE Unit Charge: One Billing Unit per 2000 square feet of floor area (F.) All Other: All property classes and "used as" codes not listed 279 A01 thru A07 B06 parcels owned by these colleges 108.2 Billing Units 3,451.7 Billing Units 511.3 Billing Units All K's, ZOl thru Z11, Z19 thru Z26, FO1 thru F04,F05, F07 F08, 510, F11 October 18, 1994 elsewhere in a specific category. Unit Charge: One Billing Unit per 1000 square feet of floor area. (G.) No fee assessed: Row Storage Non -contributive area Z98 Local Government - all tax-exempt parcels owned by the city, towns, and villages within Tompkins. Public Schools: All tax-exempt parcels owned by taxing school entities within Tompkins County. Unit Charge: Zero Billing Units SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions from the Public Works Committee F05 Ms. Blanchard, Vice Chair, reported the Committee met on October 14 and discussed a number of construction projects including the improvement to the Bostwick Road Facility. The Committee had an update on the status of the Recycling and Solid Waste Center on Commercial Avenue. Also discussed by the Committee were window replacement and temperature controls that affect the Biggs X wing, the County policies for bikepaths in Tompkins County as requested by Representative Joseph, and the design and construction schedules for several bridge projects. She reported the State has flagged the Shelter Valley Bridge. This bridge has been posted for an eleven ton load limit and therefore cannot support all of the required service vehicles to support that population. The Committee also heard a presentation from the Commissioner of what is being called a project 2000--a long-range approach to infrastructure funding for public works. RESOLUTION NO. 234 - APPROPRIATION FROM CONTINGENT FUND - BUILDINGS AND GROUNDS MOVED by Ms. Blanchard, seconded by Ms. Mink. A short roll call vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Winch). RESOLUTION ADOPTED. WHEREAS, the Commissioner of Public Works proposed a cost cutting and revenue increasing plan for 1994 to enable the Division of Buildings and Grounds to live within its approved 1994 budget and, WHEREAS, there will be a shortfall in the Buildings and Grounds budget of $17,568, now therefore be it RESOLVED, on recommendation of the Public Works and Budget and Fiscal Policy Committees, That the Comptroller is directed to appropriate $17,568 from A1990, County Contingent Fund, to A1620.4476, Buildings and Grounds, Maintenance and Repairs. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 235 - AWARD OF BID - BOSTWICK HVAC ENG -94-07 MOVED by Ms. Blanchard, seconded by Mr. Todd, and unanimously adopted by voice vote by members present. WHEREAS, the Tompkins County Division of Purchasing has duly advertised for bids for the purchase and installation of a new HVAC unit for County offices at 170 Bostwick Road, and 280 October 18, 1994 WHEREAS, four (4) bids were received on September 22, 1994, and publicly read, now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the bid be awarded to Louis No. Picciano and Son, Inc. of Vestal, New York in the amount of $99,000, being the lowest responsible bidder, RESOLVED, further, That the Department of Public Works be authorized to implement this bid on behalf of the County, funds to be provided from account HZ5210.9239. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Appointments from the Health and Environmental Quality Committee Mr. Evans, Chairman, reported the Committee met this morning and spent a great deal of time discussing cat licensing. A proposal submitted by the SPCA has been sent back to them for further work and revisions. Mr. Evans reviewed the results of the SPCA's survey on cat control. (These statistics can be found in the October 18, 1994 Health and Environmental Quality Committee minutes). The Committee heard a number of reports from the Planning Department, including a report on the Aquatic Vegetation Program, and also approved the specifications for the Newfield timber sale. Mr. Evans stated that he has received a great deal of criticism for withdrawing the resolution on the September 6, 1994 Board of Representatives' agenda entitled Recommendation that Tompkins County Consider the Environmental Value of all Land Proposed for Acquisition, Use, Sale or Lease. Mr. Evans stated that he withdrew this resolution from the agenda on advisement from County Attorney, Henry Theisen. He said the Planning Department has the responsibility for this issue, and is reviewing it at this time. Appointment It was MOVED by Mr. Evans, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to make the following appointment: Environmental Management Council Term expires December 31, 1995 Bruce R. Johnson - Village of Freeville Representative Report from the Public Information Committee Mr. Evans, Member of the Committee, reported the Editorial Board met last week. The County News will be available for review by members of the Board before it is sent out. The dates for Board members to review the draft are October 26 and 27. The County News will be circulated to the public on November 9 or 10. Report, Presentation of Resolution(s), and Appointments from the Human Services Committee Mr. Joseph, Chairman, reported the Committee has not met since the last Board meeting. The next Committee meeting is scheduled for November 1 at noon. Mr. Joseph stated that copies of a draft letter to the State concerning finger -imaging is on members' desks. This letter will be mailed on October 21 if no comments are received. RESOLUTION NO. 236 - REQUIRED FUNDS TO AVERT SHORTFALL CONSEQUENCE 1994 -BUDGET - HUMAN RIGHTS DEPARTMENT 281 October 18, 1994 MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the 1994 austerity budget of the Human Rights is so stringent that it cannot accommodate unanticipated increased costs, and WHEREAS, the Department has experienced uncontrollable/unanticipated personnel and operational costs, and WHEREAS, the Department has formerly always kept within its approved budget but will not be able to continue its current operations within the present budget constraints, now therefore be it RESOLVED, on recommendation of the Human Services and Budget and Fiscal Policy Committees, That $5,000 be transferred from the County Contingency Fund to the Human Rights Commission Account No. 8040. Such transfer is necessitated by unanticipated actions beyond the control of the Department which increased costs for personnel, fringe benefits and necessary expenses for 1994. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointments It was MOVED by Mr. Joseph, seconded by Mr. Lerner, and unanimously adopted by voice vote by members present, to make the following appointments: Human Rights Commission Terms expire December 31, 1996 Josephine Ognibene Leslyn McBean Report from the Rural Affairs Committee Mr. Proto, Chairman, reported the Committee is in the process of organizing its first meeting. Report from the Affordable Housing Task Force Ms. Blanchard reported meetings are continuing with the Tompkins Cortland Homebuilders Association. A subject being discussed is septic systems. John Andersson, Director of Environmental Health at the Tompkins County Health Departments is being asked to participate in discussions. Adjournment On motion the meeting adjourned at 8:59 p.m. 282 November 1, 1994 Regular Meeting Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 14 Representatives. Excused: 1 (Representative Livesay). Approval of Minutes It was MOVED by Mr. Winch, seconded by Mr. Totman, to approve the September 21, 1994 minutes. It was MOVED by Ms. Kiefer, seconded by Mr. Winch, to amend the minutes as follows: Page 2, under William Mobbs' presentation, third line add the sentence "He explained that doing roads every 15 years is ideal; paving costs $35,000 per mile, if you wait too long, and need to repair the road, it costs $70,000 per mile." A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Livesay). MOTION CARRIED. It was MOVED by Ms. Kiefer, seconded by Mr. Lerner, to further amend the minutes as follows: Page 4, end of the Budget and Fiscal Policy Committee report, add "Ms. Kiefer asked if all program committees had prioritized their special requests. Kathy West will remind them to do so." A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Livesay). MOTION CARRIED. It was MOVED by Ms. Kiefer, seconded by Mr. Lane, to further amend the minutes as follows: Page 5, change the third sentence in the Governmental Affairs Committee to read "The County Administrator has strongly recommended that the current policy be revised; there was not agreement on this by the Committee". A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Livesay). MOTION CARRIED. A voice vote resulted as follows on the minutes as amended: Ayes - 14, Noes - 0, Excused - 1 (Representative Livesay). APPROVED. It was MOVED by Mr. Totman, seconded by Ms. Mink, to approve the October 4, 1994 minutes. Ms. Kiefer said she would like to make amendments to the County Administrator's and County Comptroller's reports, but has not had an opportunity to discuss it with them. Mr. Lerner felt it was appropriate to amend the minutes even after approval. Mr. Meskill stated additional copies would have to be available if amended at a later date. It was MOVED by Mr. Joseph, seconded by Ms. Mink, to postpone approving the minutes to the next meeting. A voice vote resulted as follows: Ayes - 12, Noes - 2 (Representatives Meskill and Totman), Excused - 1 (Representative Livesay). MOTION TO POSTPONE CARRIED. Ms. Mink commended staff for a fine job on summarizing the Economic Development Presentation. Proclamations Chairman Stein presented a proclamation declaring the month of November, 1994, as Hospice Month in Tompkins County to Gail Longfellow of Hospicare and son Cameron. Ms. Longfellow said November also marks National Hospice Month with the 20th Anniversary of Hospice in the United States. What began as one small program in Connecticut in 1974 has grown to over 2,000 programs nationwide serving over 300,000 people this year alone. Locally, Tompkins County Hospicare has 283 November 1, 1994 served over 130 patients this year and their family members. The first residential Hospice is being built in New York State to care for people who do not have a caregiver of their own in their home and to expand the needed services. She thanked the Board for their support. Chairman Stein presented a proclamation also declaring the month of November, 1994, as Adoption Awareness Month in Tompkins County to Bernice Yarosh, Case Supervisor, Foster -Home Finding Unit at the Department of Social Services. Ms. Yarosh thanked the Board for recognizing November as Adoption Awareness Month in Tompkins County. It is National Adoption Awareness Month as well. This helps us celebrate that children and families can build together and become families through adoption. The agency is now offering four adoptive foster parent classes a year. Privilege of the Floor by the Public No one wished to speak; however, Chairman Stein recognized the Ithaca High School students present. John P. Pauli, Ithaca High School student, said the students are taking a government class and are required to do an outside project which is to attend a meeting. The students are required to do one outside project that is a community service project, and attend one government meeting per marking period. Privilege of the Floor by Board Members Mr. Proto, Representative, District No. 7, reminded Board members of the Veteran's Day ceremony Friday and the parade Sunday. He thanked the Board for permitting County buildings to fly the POW/MIA flags for the Vietnam veterans. He requested the following statistics be read into the record: • 142,250 Americans have been held as prisoners of war from WWI through the Samolian peacekeeping efforts. • 64,697 American ex -POWs were estimated to be still be alive as of January 1. • In this century, WWII claimed the highest number of POWs when 130,201 Americans were captured and interned. • More than 2,200 Americans are still unaccounted for in Southeast Asia, including 809 Air Force members. • Some 8,100 people are still unaccounted for from the Korean War. • Women were held as POWs in the following military conflicts: Civil War - 1 WWII (Pacific) - 88 WWII (Europe) - 1 Desert Storm - 2 Mr. Lerner, Representative, District No. 2, spoke about parliamentary procedure. He said County Attorney, Henry Theisen, researched the subject of renewing a motion. "A motion to reconsider a resolution may be brought by someone who voted with the prevailing side, at the same meeting or the following meeting, but at no other time. This does not mean; however, that the resolution cannot be brought up again at subsequent meetings. A motion to renew may be made at any time after the meeting following the meeting when it was first voted on." Mr. Lerner said Mr. Theisen wrote a letter about this subject and said he would circulate it to Board members. Mr. Todd, Representative, District No. 6, spoke about the upcoming budget debate. He said he would be offering reductions to the budget as it stands. He said he will propose all new positions be deleted. He circulated copies of his proposal. 284 November 1, 1994 Ms. Kiefer, Representative, District No. 10, reminded Board members that comments were due tomorrow concerning the revised resume form for advisory boards. Presentation on Water Quality Strategy Plan Mr. Evans, Chairman of the Health and Environmental Quality Committee, gave an update on the Water Quality Strategy Plan. The Plan was adopted by the Board of Representatives in June, 1992. The mission is to promote education, policies and guidelines to protect and improve the quality of surface and ground water in Tompkins County. He outlined the 1992-94 funding below: County funds $ -0- 1992: New York State Grant 4,750 1993: New York State Grant (Assemblyman Luster) 15,000 1994: New York State Grant (Senator Seward) 15,000 USGS Match Grant 15,000 City Cash Contribution 10,000 City In-kind 10,000 Teacher Training Grant 3,000 Lake Monitoring Contributors >Bolton Point 500 >Aquatic Vegetation Program 500 >Cornell Facilities 500 >USGS 20,500 >Faculty In-kind 8,000 Total outside funding $102,750 Mr. Evans discussed the following Six Mile Creek Watershed upstream problems: (1) Impacts to public facilities such as roads and bridges from erosion increase costs to public works departments; and (2) High incidence of bank erosion resulting in substantial private property loss to residents of Caroline and Dryden. He also discussed the downstream problems as follows: (1) Dredging needed to improve reservoir capacity and relieve pressure on the dam; (2) Increased costs of operation for the City Water Plant; and (3) Degraded aesthetics and impacts on recreation in the Cayuga Lake. The two approaches to addressing the problems are that the Water Quality Steering Committee focused efforts to fund a complete inventory of problem sites and an agreement for cost sharing and technical assistance between five parties (Water Quality Steering Committee, City of Ithaca, Town of Dryden, U.S. Geological Survey, Soil and Water Conservation District) via Memorandum of Understanding. The following is a summary of the responsibilities each participant agreed to: Water Quality Steering Committee - Obtained State grants for $30,000 and U.S. Geological Survey Matching Grant for $15,000 - Organized Six Mile Creek Task Group for Public Participation (The Task Group is Chaired by Judy VanCampen. Thirty-three citizens participated in one or both meetings to date. The main concerns are property loss along the creek and how can they get public assistance to correct problems.) Mr. Evans showed a picture of an affected property in West Slaterville and highlighted areas of potential soil erosion at this time. City of Ithaca - Cash contribution of $10,000 - Also provided in-kind contribution of $10,000 to construct shelter for gaging equipment - participated in the Six- Mile Creek Task Group 285 November 1, 1994 Town of Dryden - Agreed to provide the location for the stream gage station on German Cross Road U.S. Geological Survey - Providing matching grant ($15,000 initially) for stream gage station - Providing data on stream flow levels throughout the seasons to determine sediment loading rates Soil and Water Conservation District - Amanda Barber, District Manager, surveyed the creek for bank erosion and sedimentation problems - Photographed and made engineering notes to document problem areas for work -plan and grant applications Mr. Evans said the progress to date is 48 miles of stream bank has been inventoried, stream gage station was installed Fall 1994 and will be in operation by mid-November, Soil Conservation Service studying watershed for federal sources of funding, and Cornell University faculty -in-service grant to study downgrading (cutting channels) of tributaries. The next steps are: (1) Application for EPA 319 monies and State environmental trust fund; (2) Analysis of summer's data collection effort; (3) Watershed approach to resolving erosion and sedimentation issues; and (4) Public information dissemination and participation through Six -Mile Creek Task Group. In summary, the Water Quality Strategy Plan has worked to involve the whole community in watershed issues and to create solutions which benefit all participants, build cooperative arrangements to reduce costs and improve communications, and educate the community about resources which are available to assist in resolving problems before they become unmanageable in order to avoid a tug of war. Mr. Proto said the photograph shown is his neighbor's property. He said there is significant evidence of erosion on the property. Ms. Kiefer asked under progress -to -date, if "cutting channels" is meant to define the word "downgrading". Mr. Evans said yes. Mr. Lane asked how the Soil and Water Conservation was involved with this. Mr. Evans said Amanda Barber has done the basic survey work and is preparing for next year's efforts. He also asked if this project was qualified for funding under PL566 Flood Control. Mr. Skaley, Chief Natural Resource Planner, said all possible sources of funding are being looked at including PL566. However, he said the Soil Conservation Service at the federal level is looking at more technical service programs and coordinating various sources of funding. Withdrawal of Resolution(s) from the Agenda Chairman Stein gave the appropriate committee chairman permission to withdraw from the agenda the following resolution(s): - Authorizing a Public Hearing on Proposed Local Law No. g of 1994 - Amending Local Law No. 2 of 1966, as Amended, Providing for a Partial Tax Exemption for Real property Owned by Persons with Limited Incomes Who are Sixty -Five (65) Years of Age or Older Affirmation of Resolutions Not Requiring Board Action 286 November 1, 1994 Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA084-94 - Authorizing Addendum to Lease Agreement with Airquest (Mr. Alan Chaffee) — Tompkins County Airport CA085-94 - Approval to Accept Local Initiative Monies - Six Mile Creek Project CA086-94 - Approval to Accept Local Initiative Monies - Aquatic Vegetation Control Program CA087-94 - Budget Adjustments - Various Departments Chairman's Report and Appointments Chairman Stein did not have a report. Report from the County Administrator Mr. Heyman said October 25 was National Quality Day and he represented Tompkins County's quality improvement efforts as he appeared on a panel at the Community College with the President and CEO of Paul Trinity Micro, as well as the Planning Directors of the Hospital and Borg Warner. Mr. Proto commented on the recent health insurance rebate. He felt it is important for Board members to be aware the County received a refund of $402,000 for health insurance as a result of a very good experience rating. A meeting was held with certain County individuals, including various unions on how to apply this money. The decision made was to return it to the departments, TC3, libraries, retirees, and hospital people to excuse the October insurance. With the exception of a portion of money being returned to the County employees for reimbursement, he has a concern with the way the remaining monies were handled in these troubled fiscal times. It was felt this was a committee matter. Mr. Lerner, Chairman of the Budget and Fiscal Policy Committee, said he would discuss it at the next committee meeting. Report from the County Attorney Mr. Theisen reported the Board of Ethics met this morning and will meet again next Tuesday. He spoke about the motion to renew. He said that procedural question has been a matter of concern for him for a long time too. He reported that on the ADA case that is pending in federal court by Mr. Ellis, the judge has dismissed the case against one of the defendants which is the risk manager for the County, Sedgwick James, but with the opportunity for the plaintiffs to replead in order to possibly show a case against them. This is the first action by the court in the case. Discussion followed concerning the confidentiality of the Board of Ethics meetings. Mr. Theisen said the meetings are open to the public. Mr. Joseph said he and the Board of Ethics agreed to keep the meetings open and said the correspondence are public record. Report from the Director of Finance Mr. Squires said November 1 is the date of record for relevying such as the solid waste fee. All solid waste fees not received by October 31 will be added to January tax bill. As of October 31, $2.9 million was received out of $3.1 million, which is 94 percent. Letters were mailed in October for taxes owed and about 50 percent of the amount was received. Approximately $1.6 Million of the sales tax revenues will be distributed to the towns and villages during this accounts receivable cycle. Year-to-date distributions reflect growth of 10 percent, with a substantial portion of the increase attributable to the 287 November 1, 1994 distribution transition of the 1 percent tax. He previously reported the Towns of Enfield and Ulysses requested cash distribution for next year, but the Town of Ulysses Supervisor contacted him and said they choose to do partial cash and partial credit. He felt he should bring it to the Board's attention since municipalities are required by law to notify the County by September 1. He said as long as the Board did not object, he would tell the Supervisor the County would be cooperative. Report and Presentation of Resolutions from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, read the following correspondence: "A PROPOSAL TO REVISE THE RECOMMENDED 1995 COUNTY BUDGET After discussion with Board Chair Stuart Stein, County Administrator Scott Heyman, and County Comptroller David Squires, I am pleased to be able to offer a proposal to revise the 1995 County budget. An improving local economy and reduced fringe benefit expenses will permit us to reduce the projected property tax increase without impairing any County services. The proposed revision of the 1995 budget includes four major steps: 1. The recent agreement to increase appropriations in the Sheriff's Depai tuient and create a Fiscal Coordinator must be incorporated into the budget. This will increase total expenses by $60,000. 2. We can be more optimistic about an improving local economy and growth in retail sales. This supports increasing estimated sales tax revenue growth by an additional 1%, about $180,000. 3. The County has received billings for 1995 Worker's Compensation and Retirement premiums. I was happy to learn that the County had over -cautiously budgeted too much for these. Many departments with approved Special Requests in the recommended budget can use their savings on fringe benefits to cover those costs. Their 1995 Special Requests will be reduced by the amount of the savings. Permanent fiscal target increases will be retained for 1996. Net savings: about $350,000. 4. The Public Health Department will be able to replace about $20,000 in Special Request funding with rollover of unspent 1994 funds. Taken all together, these actions will reduce the projected 1995 property tax increase to slightly less than 5.9%, instead of the 8.7% previously announced. Resolutions recommending this proposal will be reviewed at the November 8 Budget and Fiscal Policy Committee meeting. The Board of Representatives will act on them as amendments to the 1995 budget on November 22." Mr. Lerner announced the following upcoming meetings pertaining to the proposed 1995 County budget: November the budget. November a BRAC member). November November November Middle School Ca November 8, 12:00 p.m., Budget and Fiscal Policy Committee meeting to review amendments to 9, 7:30 p.m., Call-in show on the budget (Eric Lerner, Scott Heyman, Kathy West, and 10, 12:00 p.m., Presentation to Chamber of Commerce at the Ramada Inn. 14, 7:30 p.m., BRAC public hearing televised live in Main Courtroom. 15, 7:30 p.m., Public hearing to be held by the Board of Representatives at Boynton feteria. 16, 7:30 p.m. Continuation of public hearing by the Board of Representatives if needed. November 22, 7:00 p.m., Vote on County budget. 288 November 1, 1994 Chairman Stein clarified that the budget estimates that were just received is because the program budgets were due much earlier this year than in previous years and some of the information was not available at that time. RESOLUTION NO. 237 - UNPAID SOLID WASTE ANNUAL FEE MOVED by Mr. Lerner, seconded by Mr. Todd. A voice vote resulted as follows: Ayes - 11; Noes - 3 (Representatives Proto, Schuler, and Totman); Excused - 1 (Representative Livesay). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Director of Assessment of the County be and hereby is authorized and directed to add to the respective 1995 tax rolls the amount of uncollected Solid Waste Annual Fee remaining unpaid in the Budget and Finance Office and have not been heretofore relevied on town tax rolls, and that said Solid Waste Annual Fee be reassessed and relevied on town tax rolls as they are listed on the unpaid list in the Finance Office, and that said returned Solid Waste Annual Fee be reassessed and relevied upon the lots and parcels so returned with 12.0 annual interest in addition thereto. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 238 - AMENDMENT OF RESOLUTION NO. 222 OF 1994 - ADVERTISE PUBLIC HEARING ON 1995 TOMPKINS COUNTY BUDGET AND CAPITAL PROGRAM MOVED by Mr. Lerner, seconded by Ms. Mink, and unanimously adopted by voice vote by members present. RESOLVED, That the meeting of the Board of Representatives on November 22, 1994, at 7:00 p.m. be moved from Boynton Middle School Cafeteria to Board Chambers for the purpose of adopting the 1995 County Budget and Capital Program. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report and Presentation of Resolutions from the Governmental Affairs Committee Mr. Lane, Vice Chairman, said the committee has not met. The next meeting is November 8 at 9:00 a.m. RESOLUTION NO. 239 - AWARD OF CONTRACT - FLEXIBLE BENEFIT PLAN MOVED by Mr. Evans, seconded by Ms. Kiefer, and unanimously adopted by voice vote by members present. WHEREAS, the Division of Purchasing and Central Services has duly issued a Request for Proposals for administration of the County's Flexible Benefit Plan, and WHEREAS, five (5) proposals were received on August 26, 1994, and have been reviewed by a Review Committee, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, based on the recommendation from the Review Committee, That the contract for administration of Tompkins County's Flexible Benefit Plan be awarded to SIEBA Ltd. of Vestal, New York, 289 November 1, 1994 RESOLVED, further, That the County Administrator be authorized to execute a contract for a period of five (5) years and two (2) months, from November 1, 1994, through December 31, 1999, subject to cancellation by either party with ninety (90) days written notice to the other, RESOLVED further, That the Benefits Manager be authorized to implement this contract on behalf of the County. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Report from the Planning, Economic Development, and Education Committee Ms. Mink, Chair, distributed brochures for the upcoming Technology Transfer Workshop being held November 19 at The Johnson School of Management, Cornell University. She said a joint retreat is being scheduled for the Planning, Economic Development, and Education Committee and the Health and Environmental Quality Committee to discuss future direction. The next committee meeting is Thursday, November 3. The committee will be reviewing the preliminary report from the consultant analyzing contracts on tourism. She recommended committee members come to the meeting with suggestions to discuss. The committee will also hear a report from Job Training. Ms. Kiefer asked if a copy of the preliminary report was available. Ms. Mink said no, not at this time. Report from the Public Safety Committee Mrs. Schuler, Chair, said the committee has not met. The committee will meet Thursday, November 3 at noon. She said the Sheriff, Kathy Leinthall, Probation Director, and herself watched a Telecommunication Conference tape regarding the federal crime bill. It talked about possible funding options and programs available. Report from the Solid Waste Committee Mr. Todd, Chairman, updated the Board on the construction of the Recycling and Solid Waste Center. The project is on schedule. The revenue status of a five-year projection for the Solid Waste Division will be discussed at the next meeting on November 17 at 9:15 a.m. in the Courthouse Conference Room. He reported that of the surrounding counties, only one county has a tipping fee lower than Tompkins County, that county being Oswego. Report and Presentation of Resolutions from the Public Works Committee Mr. Winch, Chairman, said at the last meeting the committee authorized a Request for Proposal for leasing of the old terminal building. The tenant that was lined up for the old terminal fell through, and now it will be advertised. The committee also awarded a bid for the HVAC project on the Bostwick Road facility. He said he received a report from Bob Nicholas, Airport Manager, concerning Tompkins County's Airport Indoor Air Quality Assessment for the New Terminal. The report is on file in the Clerk of the Board's office. He announced that Tony Egner, Airport Architect, will be receiving one of three awards given by the South Central New York Chapter of the American Institute of Architects on November 17. He referenced an article in the County Corridors about the ART (Administrative Resource Team) group that Cheryl Nelson, Public Works Administrative, created. RESOLUTION NO. 240 - AUTHORIZING A SUPPLEMENTAL AGREEMENT FOR EVALUATION OF A REFERENCE WETLAND AND FIVE-YEAR MONITORING OF THE CASWELL ROAD WETLAND CREATION PROJECT 290 November 1, 1994 MOVED by Mr. Winch, seconded by Ms. Blanchard. Ms. Kiefer said she was supplied with background material on said project. She said she continues to be puzzled by the choice of the referenced wetland. The County's mitigation project wetland (a manmade wetland) is being compared with a reference wetland that is also manmade. When she spoke with regulators and scientists in the field about whether it was a good idea to use manmade wetlands as reference wetlands she said she received reactions that have made her uncomfortable. She said she would like to pursue her inquiries further, and would like to delay the vote for one meeting. The other problem she has with the scope of work is the dollar figures for monitoring with no work plan or budget. She said she feels uncomfortable voting on dollar figures without a detailed budget. Her third concern is the lack of details of how the information collected from monitoring would be handled. She said she would like to see the use of information received from monitoring in the scope of work. Ms. Blanchard said this project has been in the planning stages for several years. The grant which funds it was accepted over a year ago. She reminded the Board of the meeting held in the summer hosted by Calocerinos and Spina, Consultants, where the project was discussed and the wetland was also briefly discussed. She said she spoke to Vincent Lucid, an expert on wetlands. He described why this particular reference wetland was selected. The wetland removed by the runway extension was a very marginal subquality wetland and usually what happens is the new wetland is measured with the one that was destroyed. But because the wetland destroyed was marginal, and the intent was to build one much better, that did not make sense. The United States Army Corps of Engineers (Corps) and Terrestrial Environmental Specialist (TES) sought a first-class wetland to measure against it and coincidently it was a person enhanced wetland assisted by the Civilian Conservation Corps back in the 1930s. It is recognized as a model of how wetlands should behave and also has an added attraction of being close enough to us to have similar kind of reference points. It is located in Cayuga County. Mr. Proto asked if there would be a problem with postponing action. Mr. Winch said TES would like to get a majority of the investigative work done before the snow flies. They have been working without a contract. He reminded the Board, that the County agreed to do this work for the Corps in order to get a permit. Mr. Lane said there were some reservations with spending that much money on monitoring the wetland. However, he said it is important that this wetland is successful. The reason being is there may be similar projects in the future that may require a wetland be compensated. Mr. Lerner said he would like more information on how to measure the success of one synthetic wetland with another. Mr. Nicholas said the Corps is requiring that the County replace 1 1/2 times of what was destroyed. It was MOVED by Mr. Totman to call the question. A voice vote resulted as follows: Ayes - 8 (Representatives Blanchard, Evans, Meskill, Mink, Todd, Totman, Winch, and Stein); Noes - 6 (Representatives Joseph, Kiefer, Lane, Lerner, Proto, and Schuler); Excused - 1 (Representative Livesay). THE QUESTION WAS CALLED. A voice vote resulted as follows on the resolution: Ayes - 8 (Representatives Blanchard, Evans, Lane, Meskill, Mink, Totman, Winch, and Stein); Noes - 6 (Representatives Joseph, Kiefer, Lerner, Proto, Schuler, and Todd); Excused - 1 (Representative Livesay). RESOLUTION ADOPTED. WHEREAS, part of the airport's runway extension project required the creation of a wetland of approximately four acres near the old Caswell Road Landfill, and WHEREAS, as part of the permitting process for the wetlands creation project, the Army Corps of Engineers requires an evaluation of a reference wetland to determine monitoring standards and subsequently a five year monitoring program for the actual wetland created, and WHEREAS, provisions for this expenditure was made in he runway extension project and that the Federal Aviation Administration (FAA) grant for this project, accepted by the County Board under Resolution No. 152 on June 1, 1993, the New York State Depai tment of Transportation (NYSDOT) grant accepted by the County Board under Resolution No. 255 dated September 21, 1993, and Passenger Facility Charges (PFCs) will cover the entire cost, and WHEREAS, the budget breakdown for the evaluation and monitoring project is as follows: 291 November 1, 1994 FAA Share (90%) Account No. 5698.4592 $ 43,046.00 NYSDOT Share( 5%) Account No. 5698.3592 $ 2,391.00 PFC Share ( 5%) Account No. 5698.5031 $ 2,392.00 TOTAL $ 47,829.00 , now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the County Administrator be and hereby is authorized to execute a supplemental agreement with C&S Engineers and Terrestrial Environmental Specialists (TES) for this required work, RESOLVED, further, That the Finance Director is hereby authorized to advance funds until reimbursement is received from the FAA, NYSDOT, and PFCs. SEQR ACTION: TYPE I (NEGATIVE DECLARATION ON FILE) Report, Presentation of Resolution(s) and Appointment(s) from the Health and Environmental Quality Committee Mr. Evans, Chairman, said the committee has not met. The next committee meeting is November 15 at 9:30 a.m. Mr. Evans asked Mr. Proto to make a report about the rabies situation from the Board of Health. He said a series of rabies clinics have been completed. Over 2,000 new animals have been given shots. He reminded the Board the shots are good for three years. He also reported on the meningitis outbreak that one student died of at the State University at Cortland. He said the Tompkins County Public Health Department aided Cortland County in giving immunizations to over 7,000 students and staff. RESOLUTION NO. 241 - AUTHORIZATION TO ISSUE A CONTRACT TO UPDATE THE SURVEY OF UNIQUE NATURAL AREAS OF TOMPKINS COUNTY MOVED by Mr. Evans, seconded by Mrs. Schuler. Mr. Winch expressed his concern with getting permission from the landowners to enter their property. Mr. Winch felt all land owners should receive a letter requesting permission. Mr. Evans said permission will be received from the landowner before anyone enters property. A voice vote resulted as follows: Ayes - 12, Noes - 2 (Representatives Todd and Totman), Excused - 1 (Representative Livesay). RESOLUTION ADOPTED. WHEREAS, the document entitled Unique Natural Areas of Tompkins County has been used extensively in planning processes around the County since its completion in 1990, and WHEREAS, the introduction to the document states that, "Because of time limitations, several sites that deserved to be surveyed and evaluated for inclusion in the inventory could not be visited and will have to be studied at some future date" and are now identified in the document as "Future Sites", and WHEREAS, a higher than expected reimbursement rate from the New York State Department of Environmental Conservation in State fiscal year 1993-1994 left the Environmental Management Council with sufficient roll-over monies to fund this study, and WHEREAS, the County contracted for the services of F. Robert Wesley and Nancy Ostman, botanists with the Cornell Plantations, in February 1989, and was happy with the work performed, and WHEREAS, it is critical to good planning in the County that we ensure the correctness and comprehensiveness of the document, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the County be authorized to issue a contract with F. Robert Wesley and Nancy Ostman to evaluate a selection of sites that were identified as future sites in the 1990 document. This work is to be completed by December 31, 1995, for a sum of $3,000. SEQR ACTION: TYPE II - 18 292 November 1, 1994 Appointments It was MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to appoint Patricia Driscoll to the Community Mental Health Services Board for a term which expires December 31, 1997. Report and Presentation of Resolutions from the Human Services Committee Mr. Joseph, Chairman, said the committee met today and the next meeting is December 6 at noon. He reported that he and Representative Evans have been part of a group working on an individualized care initiative. It is an attempt to change some of the ways human service agencies deal with their clients. Basically, looking at families' strength rather than weaknesses. It is aimed at working with the young people not on an individual basis, but as members of a family. Today, a training session was held for local providers in using the new techniques. A total of 120 providers participated. He announced the Service to Youth Awards for September and October. Dick and Ann Pendelton received the September award. They work with fourth grade kids against drugs and alcohol. The October award was given to Mark Ashton who is a volunteer on the PREP advisory council. It is a BOCES program that provides services to youth at risk. RESOLUTION NO. 242 - RESOLUTION TO AMEND CONTRACT C001957 WITH THE STATE OFFICE FOR THE AGING MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote by members present. WHEREAS, the County Office for the Aging (COFA) has conducted an outreach program over the past year (November 1, 1993 through October 31, 1994) to contact potential individuals who may be eligible for Supplemental Security Income, and WHEREAS, COFA wishes to extend this Supplemental Security Income Outreach Program for an additional year, and WHEREAS, the New York State Office for the Aging has made $20,496 in funding available for extension of the program for an additional year (November 1, 1994, through October 31, 1995), now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the County be authorized to amend Contract C001957 via the Contact Modification Agreement issued by the New York State Office for the Aging. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 243 - AUTHORIZATION TO CONTRACT FOR SPECIAL JOB SEARCH PROGRAM - DEPARTMENT OF SOCIAL SERVICES AND TOMPKINS CORTLAND COMMUNITY COLLEGE (TC3) MOVED by Mr. Joseph, seconded by Mr. Proto. Mr. Joseph gave a brief description of the program. A voice vote resulted as follows: Ayes - 14, Noes - 0, Excused - 1 (Representative Livesay). RESOLUTION ADOPTED. 293 November 1, 1994 WHEREAS, Tompkins Cortland Community College has been awarded a grant from the New York State Department of Economic Development to locate, prepare and provide math readiness skills to certain unemployed individuals, and WHEREAS, Emerson Power Transmission, Morse Specialty Train Division, has agreed to hire from an applicant pool of participants who successfully complete the program and pass their pre- employment assessment test, and WHEREAS, the Department of Social Services can provide referrals of individuals who meet the criteria for this special job search program, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That the County Administrator, or his designee, be authorized to execute an agreement for the period November 1, 1994, through October 31, 1995, the terms of which are that DSS will pay to TC3 a fee of $160 for each participant referred by DSS who successfully completes the training and becomes employed by Emerson Power Transmission, RESOLVED, further, That no additional monies are needed for this agreement for 1994 or 1995. SEQR ACTION: TYPE II - 15 Report from the Special Committee on Affordable Housing Ms. Blanchard said she has begun a series of discussions with the Home Builders, and Better Housing for Tompkins County concerning housing options for seniors. She said she hoped to meet with the Rural Affairs Committee some time. She also said she hoped to convene a meeting with code enforcement officers in each of the towns and villages. Today, she attended a press conference hosted by Better Housing for Tompkins County. There was an announcement of a $328,000 grant from the New York State Division of Housing and Community Renewal. There is a new concept for elderly housing described as ECHO units. They are small cottages that can be placed on a lot with the elderly's family. The units are temporary and can be moved to other locations. She said she will replace Representative Mink on the Home Buyer's Committee. Chairman Stein said he attended a press conference today for ECHO. He said this program is the first in New York State and Tompkins County is the first county in New York State and is a model. Only one application was approved and it was Tompkins County's. Kendall was the first for that type of housing and Hospicare is also the first of its kind. Mr. Totman said ECHO housing is quite popular in Pennsylvania. He also said some municipalities will have to change their zoning laws which will also require cooperation from the Public Health Department. Ms. Kiefer announced the Town of Ithaca is the first town in the State to amend their zoning ordinance to allow this housing. Report from the Rural Affairs Special Committee Mr. Proto, Chairman, said the committee has met twice. He said the committee has requested the Municipal Officials Association to meet with the committee November 17 at Cooperative Extension to discuss what issues are unique and of special concern to the rural areas. Mr. Lane said City of Ithaca officials have also been invited. Chairman Stein said he received a letter from the Chairman Senator Cook of the New York State Joint Legislative Commission on Rural Resources. He congratulated Tompkins County on establishing the committee. Report from the Public Information Committee Ms. Mink said the County News will be coming out next week. It will be distributed through the Ithaca Times and rural papers and local shoppers. Ms. Mink said the draft issue was available for review in the Board office last week. 294 November 1, 1994 Report from the Leadership Council Ms. Mink said the next meeting is Thursday, November 3. Pilot projects will serve as examples of the enterprise. The pilot projects will be in Public Works and the Department of Social Services. She said at the next meeting, the labor/management agreement will be reviewed and finalized. She stated that the agreement includes language that guarantees employees they will not lose their job if they come up with better ideas. On motion, the meeting adjourned at 7:29 p.m. 295 November 15, 1994 Regular Meeting Boynton Middle School Cafeteria Chairman Stein called the meeting to order at 5:30 p.m. Pledge of Allegiance and Roll Call of Members Members and guests participated in the Pledge of Allegiance. Present: 15 Representatives. Approval of Minutes It was MOVED by Mr. Evans, seconded by Ms. Mink, to approve the minutes of the October 4 and October 18, 1994 Board meetings. The Board approved unanimously a request by Ms. Kiefer to delete the sentence "Ms. Kiefer said she does not understand how public comment can be limited" in the October 18 minutes, page 9, third paragraph. It was also noted that Resolution No. 235 was inadvertently omitted from the minutes and that the Clerk of the Board would make said correction. Mr. Lane also noted a correction on page 5, sale of property at DR -7 is $2,200 instead of $22,000. It was the consensus of the Board to postpone action on the October 4 minutes to allow Ms. Kiefer to follow-up on proposed amendments she would like to recommend. A voice vote resulted as follows on the October 18 minutes as corrected: Ayes - 15, Noes - 0. MOTION CARRIED. Privilege of the Floor by the Public Margaret Couture, 104 West Haven Road, and Acting Middle School Principal at Newfield, spoke in favor of the DARE program. She said it has been a program in the Town of Newfield for two years. She said she has spoken with students about what it has done for them. She listed a few of the comments made by students: booklets available to help them, DARE T-shirts, teaches them about drugs and how to walk away, at the end of each DARE session, they put on plays representing what they have learned and about saying no and dealing with peer pressure, it also is a message for them to take to their brothers or sisters, the Deputy Sheriff is always willing to answer questions, it teaches them how to deal with anger and stress. She feels one of the most important things is the public relationship with the students and Sheriff Department. The program has reached over 300 kids in Newfield. Diane Sufton, Ellis Hollow Road, and Fifth Grade Teacher at Newfield, also spoke in favor of the DARE program. She reiterated how the students feel. She commended the program and the Deputy Sheriff that comes to Newfield. The program teaches kids not to be afraid of policemen. She said parents are also in favor of the program. Cindy French, West Danby, and PTA President in Newfield, said she has spoken with many parents about the DARE program, and the parents are concerned the program will be cut from the budget. Nan Brown, Forest Lane, and Principal of the Enfield Elementary School, read a letter of support for the DARE program from the staff and parents of Enfield Elementary School urging the Board to keep the DARE Drug and Alcohol Prevention Program in the County Budget. 296 November 15, 1994 Privilege of the Floor by Board Members Mr. Winch, Representative, District No. 8, responded to the people who spoke under privilege of the floor concerning the DARE program. He said he has also received several phone calls regarding the program. He stated he is not aware of any proposal to cut the DARE program. He asked if one of the speakers would call him to discuss it. Mr. Lerner thought maybe it was a proposal suggested by the County Administrator at one time. Mr. Proto, Representative, District No. 7, thanked the Board members for their participation in Veteran's Day Parade and other scheduled events. Mr. Meskill, Representative, District No. 15, said he took his annual ride with a Deputy Sheriff. He said they stopped for fifteen (15) minutes to eat, wrote three speeding tickets, and made one arrest. Addition of Resolutions to the Agenda On motion of the appropriate committee chairmen, and duly seconded and unanimously adopted by voice vote, the following resolutions were added to the agenda: - Creation of Fiscal Coordinator Position - Sheriff's Depai ti,ient - Authorization to Contract with Tompkins County Human Services Coalition for Consolidation Project Program - Establishing 1995 Meeting Dates It was stated that the resolutions entitled: "Authorizing Payments for Community College Operating Budget" and " Adoption of 1995 Tompkins County Budget and Capital Program" would be deferred to November 22 for action. Reports of Standing Committees Chairman Stein requested committee reports be postponed until the end of the meeting if there is time and act on resolutions first. Affirmation of Resolutions Not Requiring Board Action Chairman Stein gave the appropriate committee chairmen permission to withdraw from the agenda the following resolutions with final committee action being affirmed: CA088-94 - County Geographic Information System Capital Improvement Program - Approval of Contract with DWG & Associates for an Electronic Imaging and Document Management Needs Assessment in the County Clerk's and Assessment Offices CA089-94 - Authorization to Contract with Town of Caroline for Circuit Rider Services CA090-94 - Approval to Accept and Appropriate Monies - Virgil Creek Flood Control Project Capital Improvement Program CA091-94 - Authorization to Execute Contract - Susan Durnford - Health Department CA092-94 - Budget Adjustments - Various Departments Presentation of Resolution(s) from the Public Safety Committee RESOLUTION NO. 244 - AMENDING RESOLUTION NO. 124 OF 1994 - COMMITMENT TO FUTURE FUNDING, E911 297 November 15, 1994 MOVED by Mrs. Schuler, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, Resolution No. 124 of 1994 committed this Board to sufficient funding in the 1995 and 1996 budget of the Department of Fire, Disaster, and Emergency Medical Services for dispatcher positions to staff the E-911 Emergency Communication System, and WHEREAS, it has been determined that the amount of funding provided in that Resolution was miscalculated and is not sufficient for this purpose, and WHEREAS, the Budget and Fiscal Policy Committee's recommended 1995 budget already incorporates the necessary changes for 1995, now therefore be it RESOLVED, on recommendation of the Public Safety and Budget and Fiscal Policy Committees, That Resolution No. 124 of 1994 is hereby amended to provide that the increase in the fiscal target of the Department of Fire, Disaster, and Emergency Medical Services for 1996 shall increase by $49,713 instead of $40,000 as originally provided, $4,268 for salaries, $5,445 for benefits equaling $9,713 increase. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Presentation of Resolution(s) from the Public Works Committee RESOLUTION NO. 245 -AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) FOR A MASTER PLAN UPDATE, TERMINAL AREA STUDY, WETLAND DELINEATION REPORT, AND AN ENVIRONMENTAL STUDY - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, the County has received a grant offer from the New York State Department of Transportation (NYSDOT) in the amount of $6,350 towards the cost of the Master Plan Update, Terminal Area Study, Wetland Delineation Report, and an Environmental Study, and WHEREAS, the budget for this project is as follows: FAA Share (90%) Account No. 5610.4592 $114,300 NYSDOT Share( 5%) Account No. 5610.3592 $ 6,350 Local Share ( 5%) Account No. 5610.5031 $ 6,350 Total Account No. 5610.9239 $127,000 , now therefore be it RESOLVED, on recommendation of the Public Works Committee, That the NYSDOT grant offer in the amount of $6,350 be and hereby is accepted and the County Administrator is authorized to execute the required documents. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 246 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) FOR THE DESIGN OF AN OVERLAY FOR RUNWAY 14/32 AND RUNWAY END IDENTIFIER LIGHT (REIL) SYSTEM - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Mr. Lane, and unanimously adopted by voice vote. 298 November 15, 1994 WHEREAS, the County has received a grant offer from the New York State Department of Transportation (NYSDOT) in the amount of $8,600 towards the cost of the Runway 14/32 Overlay Design and the Runway End Identifier Light (REIL) System, and WHEREAS, as part of the FAA's contribution to the "Reinventing Government" program, and with a view to saving on engineering costs, the FAA has opted to include one of their equipment projects (the REIL system) and add the total cost of its design to this County project, and WHEREAS, the budgets for the two projects are as follows: OVERLAY DESIGN FAA Share (90%) Account No. 5610.4592 $154,800 NYSDOT Share( 5%) Account No. 5610.3592 $ 8,600 Local Share ( 5%) Account No. 5610.5031 $ 8,600 Total Account No. 5610.9239 $172,000 RUNWAY END IDENTIFIER LIGHT (REIL) SYSTEM FAA Share (100%) Account No. 5610.4592 $ 8,000 Total Account No. 5610.9239 $ 8,000 RESOLVED, on recommendation of the Public Works Committee, That the NYSDOT grant offer in the amount of $8,600 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 247 - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT WITH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) FOR THE REHABILITATION OF A SNOW PLOW AND PURCHASE OF A PASSENGER LIFT FOR TILE DISABLED (PART 1) - TOMPKINS COUNTY AIRPORT MOVED by Mr. Winch, seconded by Ms. Mink, and unanimously adopted by voice vote. WHEREAS, the County has received a grant offer from the New York State Department of Transportation (NYSDOT) in the amount of $3,859 being a Part 1 Grant towards the cost of the Rehabilitation of an Airport Snow Plow and purchase of a Passenger Lift for the Disabled for use on all Commuter Aircraft, and WHEREAS, with recent approval of Part 2 of the Airport Improvement Program for Fiscal Year 1993/1994 by Congress, the Part 2 grant should be offered by NYSDOT in the near future, and WHEREAS, the budgets for the two projects are as follows: DISABLED PASSENGER LIFT FAA Share (90%) NYSDOT Share( 5%) Local Share ( 5%) Total REHABILITATE SNOW PLOW FAA Share (90%) NYSDOT Share( 5%) ( 5%) Account No. Account No. Account No. Account No. 5610.4592 5610.3592 5610.5031 5610.9239 $ 34,200 $ 1,900 $ 1,900 $ 38,000 Account No. 5610.4592 $ 91,800 Account No. 5610.3592 $ 5,100 Local Share Account No. 5610.5031 $ 5,100 Total Account No. 5610.9239 $102,000 RESOLVED, on recommendation of the Public Works Committee, That the NYSDOT grant offer in the amount of $3,859 be and hereby is accepted and that the County Administrator is authorized to execute the required documents. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 299 November 15, 1994 Presentation of Resolution(s) from the Health and Environmental Quality Committee RESOLUTION NO. 248 - AWARD OF BID - FORESTRY CONTRACT NEWFIELD MOVED by Mr. Evans, seconded by Mr. Totman, and unanimously adopted by voice vote. WHEREAS, the Department of Finance duly advertised for bids for forestation services in the Town of Newfield, and WHEREAS, one (1) bid was received and publicly opened on November 10, 1994, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the bid of Cote Wood Products, Inc., of Groton, New York, in the amount of $20,152.00 be accepted, RESOLVED, further, That the Department of Planning be authorized to execute this bid on behalf of the County, funds to be deposited to account number A8710.2652. SEQR ACTION: UNLISTED (Short Environmental Impact on file in the Clerk of the Board's Office) RESOLUTION NO. 249 - AUTHORIZATION TO EXECUTE MULTI-YEAR CONTRACT - TOMPKINS COMMUNITY HOSPITAL AND TOMPKINS COUNTY MENTAL HEALTH MOVED by Mr. Evans, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Mental Health's regulated medical waste needs to be disposed of, and WHEREAS, Tompkins Community Hospital has agreed to dispose of this medical waste, now therefore be it RESOLVED, on recommendation of the Health and Environmental Quality Committee, That the County Administrator or his designee is authorized to execute a contract between Tompkins Community Hospital and Tompkins County Mental Health, for 13 months of service at a cost of $15 per month plus $1 per pound of medical waste, funds to be provided from 4315.4442. SEQR ACTION: TYPE II -15 (NO FURTHER ACTION NECESSARY) Presentation of Resolution(s) from the Governmental Affairs Committee RESOLUTION NO. 250 - DATE OF ORGANIZATION MEETING MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That in accordance with Section 151 of County Law, the organization meeting of the Board of Representatives shall be held in the Board of Representatives' Chambers of the Tompkins County Courthouse, Ithaca, New York, on Tuesday, January 3, 1995, at 5:30 o'clock in the evening thereof. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) 300 November 15, 1994 RESOLUTION NO. 251 - ESTABLISHING 1995 MEETING DATES (Amended by Res. No. 229 of 1995) MOVED by Mrs. Livesay, seconded by Mr. Lane, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Governmental Affairs Committee, That the 1995 regular meetings of the Tompkins County Board of Representatives are as follows: Tuesday, January 3, 1995 at 5:30 p.m. Tuesday, January 17, 1995 at 5:30 p.m. Tuesday, February 7, 1995 at 5:30 p.m. Tuesday, February 21, 1995 at 5:30 p.m. Tuesday, March 7, 1995 at 5:30 p.m. Tuesday, March 21, 1995 at 5:30 p.m. Tuesday, April 4, 1995 at 5:30 p.m. Tuesday, April 18, 1995 at 5:30 p.m. Tuesday, May 2, 1995 at 5:30 p.m. Tuesday, May 16, 1995 at 5:30 p.m. Tuesday, June 6, 1995 at 5:30 p.m. Tuesday, June 20, 1995 at 5:30 p.m. Tuesday, July 11, 1995 at 5:30 p.m. Tuesday, July 25, 1995 at 5:30 p.m. Tuesday, August 8, 1995 at 5:30 p.m. Tuesday, August 22 1995 at 5:30 p.m. Tuesday, September 5, 1995 at 5:30 p.m. Tuesday, September 19, 1995 at 5:30 p.m. Monday, October 2, 1995 at 5:30 p.m. Tuesday, October 17, 1995 at 5:30 p.m. Tuesday, November 7, 1995 at 5:30 p.m. Tuesday, November 21, 1995 at 5:30 p.m. Tuesday, December 5, 1995 at 5:30 p.m. Tuesday, December 19, 1995 at 5:30 p.m. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 252 - DESIGNATION OF NEWSPAPER MOVED by Mrs. Livesay, seconded by Mr. Evans. It was MOVED by Mr. Proto, seconded by Ms. Kiefer, to designate The Ithaca Journal for January 1, 1995 to June 30, 1995. Following a brief discussion, a voice vote resulted as follows: Ayes - 3 (Representatives Kiefer, Proto and Stein), Noes - 12. MOTION FAILED. A voice vote resulted as follows on the main motion: Ayes - 13, Noes - 2 (Representatives Meskill and Lerner). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the official newspaper for the County of Tompkins for the publication of all local laws, notices and other matters required by law to be published pursuant to County Law, Article 5, Section 214, Subdivision (2), and Local Law No. 1 of 1992 be designated from January 1, 1995 to December 31, 1995, as follows: The Ithaca Journal, Ithaca, New York SEQR ACTION: EXEMPT OR TYPE 11 (NO FURTHER ACTION NECESSARY) 301 November 15, 1994 RESOLUTION NO. 253 - CORRECTION OF ERRORS MOVED by Mrs. Livesay, seconded by Mr. Evans, and unanimously adopted by voice vote. RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the Clerk of the Board be and hereby is authorized to correct any manifest errors in the minutes of the Board or in reports of any committees. SEQR ACTION: EXEMPT OR TYPE 11 (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 254 - ADOPTION OF REVISION - ADMINISTRATIVE MANUAL POLICY MOVED by Mrs. Livesay, seconded by Mrs. Schuler. A voice vote resulted as follows: Ayes - 14, Noes - 1 (Representative Kiefer). RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That the following Administrative Manual policy be and is hereby revised: 01-21 Surplus Equipment SEQR ACTION: EXEMPT OR TYPE 11 (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 255 - AUTHORIZING PUBLIC HEARING ON PROPOSED LOCAL LAW NOS. H AND 7 OF 1994 EXTENDING THE TAX REDEMPTION PERIOD FOR CERTAIN PROPERTIES PURSUANT TO ARTICLE 11 OF THE REAL PROPERTY TAX LAW (LOCAL LAW H - LOST) MOVED by Mrs. Livesay, seconded by Mr. Todd. Mrs. Livesay stated the proposed laws reflect new legislation that reduces the number of years to two for people to redeem their property they are losing for not paying their taxes. The Governmental Affairs Committee discussed making it three or four years. A voice vote resulted as follows: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. RESOLVED, on recommendation of the Governmental Affairs Committee, That a public hearing be held before the Board of Representatives at the Board Chambers in the County Courthouse at 320 North Tioga Street, Ithaca, New York on Tuesday the 6th day of December, 1994, at 5:30 p.m., concerning proposed Local Law Nos. H and 7 of 1994, Extending the Tax Redemption Period for the Payment of Delinquent Taxes for Farm and One-, Two-, and Three- Family Residences Pursuant to Article 11 of the Real Property Tax Law, as Amended, by Chapter 602 of the Laws of 1993 and Chapter 532 of the Laws of 1994. At such time and place, all persons interested in the subject matter thereof will be heard concerning the same, RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspapers of the County. SEQR ACTION: EXEMPT OR TYPE 11 (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 256 - RECLASSIFICATION OF PERSONNEL ASSISTANTS - PERSONNEL MOVED by Mrs. Livesay, seconded by Mr. Evans. Mr. Proto said he had the same question for all the resolutions reclassifying positions. He asked if the 1995 County Budget accommodates the 302 November 15, 1994 increases being recommended. He also asked if the dollar amounts could be noted in the resolutions. Mr. Heyman responded that the departments are required to live within their budget and if the Board wished the salaries could be reflected in the resolutions, however, he said the salary schedule for all employees is available at anytime. Chairman Stein said the suggestion of including the salary figures would be taken back to staff. A voice vote resulted as follows on the resolution: Ayes - 15, Noes - 0. RESOLUTION ADOPTED. WHEREAS, the Commissioner of Personnel has determined that the responsibilities of the two (2) Personnel Assistant positions need to be increased in the areas of knowledge and personal contacts, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That two (2) positions of Personnel Assistant, (60/333), labor grade J(60), competitive class be reclassified to two (2) positions of Personnel Technician Trainees, (61/339), labor grade K(61), competitive class, effective October 10, 1994. RESOLVED, further, That no new monies are needed for this change. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 257 - RECLASSIFICATION OF BENEFITS MANAGER - PERSONNEL MOVED by Mrs. Livesay, seconded by Mr. Meskill, and unanimously adopted by voice vote. WHEREAS, the Commissioner of Personnel has determined that the responsibilities of the Benefits Manager position needs to be increased in the area of supervision, now therefore be it RESOLVED, on recommendation of the Governmental Affairs Committee, That the position of Benefits Manager, (86/258), management labor grade 0(86), competitive class be reclassified to Personnel/Benefits Associate (88/258), management labor grade Q(88), competitive class effective October 10, 1994. RESOLVED, further, That no new monies are needed for this change. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 258 - RECLASSIFICATION OF PROBATION ASSISTANTS - PROBATION MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the Commissioner of Personnel has determined that rating changes are appropriate for the positions of Probation Assistants in the factors of Internal Contacts, Risk and Work Environment, now therefore be it RESOLVED, on recommendation of the Public Safety and Governmental Affairs Committees, That the position of Probation Assistant (09/520), labor grade I(9), competitive class be reclassified to Probation Assistant (10/520), labor grade J(10), competitive class effective November 7, 1994, RESOLVED, further, That no new monies are needed for this change. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 259 - RECLASSIFICATION OF ACCOUNT CLERK\TYPISTS - PUBLIC WORKS 303 November 15, 1994 MOVED by Mrs. Livesay, seconded by Mr. Winch, and unanimously adopted by voice vote. WHEREAS, the Commissioner of Personnel has determined that two (2) Account Clerk/Typist positions in the Public Works Department are now carrying out the duties of the positions of Senior Account Clerk/Typist, now therefore be it RESOLVED, on recommendation of the Public Works and Governmental Affairs Committees, That two (2) positions of Account Clerk\Typist, (06/513), labor grade F(6), competitive class, be reclassified to Senior Account Clerk/Typist, (09/529), labor grade I(9), competitive class effective November 7, 1994. RESOLVED, further, That no new monies are needed for this change. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 260 - CREATION OF FISCAL COORDINATOR POSITION - SHERIFF'S DEPARTMENT (Amended by R.282 of 1994) MOVED by Mrs. Livesay, seconded by Mrs. Schuler, and unanimously adopted by voice vote. WHEREAS, the Sheriff's Department will spend in excess of $4,000,000 in 1994 for Sheriff and Correction related activity; and WHEREAS, the resources necessary to closely monitor spending, revenues, and budget projections are insufficient within this department, now therefore be it RESOLVED, on recommendation of the Public Safety and Governmental Affairs Committees, That one position of Fiscal Coordinator (85/200), management labor grade N(85), competitive class be created effective January 1, 1995, RESOLVED, further, That funding will be in place through the 1995 Sheriff's Department budget process. SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Presentation of Resolution(s) from the Human Services Committee RESOLUTION NO. 261 - AUTHORIZATION TO CONTRACT WITH TOMPKINS COUNTY HUMAN SERVICES COALITION FOR CONSOLIDATION PROGRAM STUDY MOVED by Mr. Joseph, seconded by Mr. Evans, and unanimously adopted by voice vote. WHEREAS, Tompkins County received $50,000 from the Appalachian Regional Commission (ARC) in order to complete the Tompkins County Human Services Consolidation Study, which will allow for the consolidation of space and shared services for a variety of human services agencies funded by Tompkins County, and WHEREAS, the Tompkins County Human Services Coalition, Inc., as the County -funded umbrella organization for funding of human services in Tompkins County, will be working directly with the agencies and consultants hired to implement the Study, and WHEREAS, a contract with the Coalition will retain County oversight of the Study while allowing the Coalition to implement the Study as expediently as possible, now therefore be it RESOLVED, on recommendation of the Human Services Committee, That Tompkins County be authorized to contract with the Tompkins County Human Services Coalition for an amount not to exceed 304 November 15, 1994 $50,000 for the space planning, personnel and administration, and agency moving cost items authorized by the grant, RESOLVED, further, That the funds for the ARC Human Services grant are available in account A6310.4902 (Human Services Coalition). SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) Appointments by the Public Safety Committee It was MOVED by Mrs. Schuler, seconded by Mr. Lerner, and unanimously adopted by voice vote, to appoint Cynthia Overstreet to the Criminal Justice Advisory/Alternatives to Incarceration Board as the Offender Aid and Restoration representative for a term that expires December 31, 1997. It was MOVED by Mrs. Schuler, seconded by Mr. Proto, and unanimously adopted by voice vote, to appoint Paul Bennett to the Advisory Board on Indigent Representation for a term that expires December 31, 1996. It was MOVED by Mrs. Schuler, seconded by Mrs. Livesay, and unanimously adopted by voice vote, to appoint Patricia Galbraith to the Family Court Advisory Board as a Probation Department representative for a term that expires December 31, 1996. Appointments by the Health and Environmental Quality Committee Mr. Evans said the Board of Health appointment was postponed to the next Committee meeting. Chairman's Report and Appointments Chairman Stein said he did not have a report. He postponed action on an appointment to the Airport Technical Advisory Committee because more information was needed. Report from the County Administrator Mr. Heyman said he did not have a report. Mr. Proto raised the health insurance item again, and asked how a similar situation could be avoided in the future where Board members are not aware of what happened. Mr. Heyman said the issue was discussed with the Chairman of the Budget and Fiscal Policy Committee and being handled at said committee and then was going to be brought to the Board's attention. Report from the County Attorney Mr. Theisen said he did not have a report. Report from the Finance Director Mr. Squires brought to the Board's attention the following items that may affect the 1994 budget at year-end: (1) the Buildings and Grounds Division has completely expended their contractual monies, and it is anticipated that budget adjustments will have to be done to make the Division whole again; (2) the Assigned Counsel Program may exceed its budget allocation; and (3) the TC3 payments could be short. There is a $700,000 balance. The County received a survey called the Financial Condition of 57 Counties from Roosevelt and Cross, which is a municipal bond dealer. They evaluate financial conditions in all New York State counties. Tompkins County was rated 90 out of 100 and one of the top 305 November 15, 1994 six counties. The highest rated was Westchester County. Discussion followed concerning the possible shortfalls in the 1994 budget. Mr. Winch, Chairman of the Public Works Committee, said that committee will be discussing the Buildings and Grounds budget tomorrow. Mr. Squires addressed the question about making budgets whole. He said in January a report is prepared and filed with the Board that includes actions (budget adjustments, appropriations) that were needed to make a department's budget whole. Report from the Planning, Economic Development and Education Committee Ms. Mink, Chair, said the Committee met earlier this month and did a lengthy review of the report by the Media Revolution of the contract structure and relationships for the tourism program. Representatives from the Chamber of Commerce, Advisory Board on Tourism Development, Convention and Visitor's Bureau and the Finger Lakes Association were present. Oral feedback was received and written feedback is currently being collected. Minutes of the committee members views will be incorporated in the report. The committee approved the extension of current contracts with the agencies until the end of March to give an opportunity to apply for funds and allow more time to look at the future direction of the program. It will also give the advisory board an opportunity to review the preliminary report. Report from the Public Safety Committee Mrs. Schuler, Chairman, said the Committee met briefly November 3. Most of the committee's business is reflected on the Board agenda. The committee received an update on the Jail statistics. She said a resolution concerning the E911 Operations Committee will be on the next Board agenda. Report from the Solid Waste Committee Mr. Todd, Chairman, gave a status report on the Recycling and Solid Waste Center. He said the site work for the main facility is nearing completion. The road base and granite curb have been installed. Paving at the site began this morning. The base course is scheduled for completion by the end of the day on Wednesday. Paving at the public drop-off center and the top course around the main facility will be performed in the spring. The first of four concrete pours is scheduled for Thursday and the pour of over 600 cubic yards of concrete is on schedule. The delivery date for the metal building is still on track; building erection is scheduled to begin in mid-December. Bidding for the landscaping is scheduled for December. The next committee meeting is November 17 at 9:15 a.m. Report from the Public Works Committee Mr. Winch, Chairman, said most of the work done by the committee was reflected on the Board agenda. The committee is meeting tomorrow at 8:00 a.m. with a long agenda. Report from the Health and Environmental Quality Committee Mr. Evans, Chairman, said the Committee met this morning. He said Ellen Brazauskaz, Clinical Nurse, is taking over for Children with Special Care Needs. He said he would like an executive session to discuss a personnel problem. He announced the committee gave permission to the Water Quality Steering Committee to apply for a $100,000 grant. The committee discussed cat licensing at length. A special committee meeting has been scheduled for December 1, however, said meeting was subsequently cancelled. Report from the Human Services Committee 306 November 15, 1994 Mr. Joseph, Chairman, said the Committee met just before the Board meeting and approved the resolution adopted earlier concerning the Human Services Consolidation Study. The next meeting is December 6 at noon. Report from the Governmental Affairs Committee Mrs. Livesay, Chair, said most of the Committee's actions were reflected on the Board agenda approved earlier in the meeting. The committee will be dealing with the renewal of the one percent sales tax. The committee will also ask Don Franklin, Assessment Director, to make a presentation. She said she discussed with the Chairman of the Board and County Administrator her proposal to have an informal executive session of Board members following the first Board meetings of the month to discuss personnel issues with the County Administrator. The next committee meeting is December 13 at 9:00 a.m. Report from the Budget and Fiscal Policy Committee Mr. Lerner, Chairman, said the Committee has met twice to discuss the budget. Another meeting has been scheduled for November 22 at noon. He announced the recent reductions in fringe benefits for 1994 and 1995 have resulted in a substantial amount of money becoming available for the proposed budget. The committee has approved several amendments to the budget, but the Board will have to act on them independently the night of the budget adoption meeting. As a result of the fringe benefits savings, the committee approved special requests representing services that the department believed it was not possible to provide within the fiscal target. The savings from the fringe benefits were subtracted from the special request. The committee discussed three options for the remaining savings: (1) Savings be returned to the taxpayers; (2) Savings be returned to the departments because they are required to live within their fiscal targets even if fringe benefits increase; and (3) Savings be redirected to the Fund Balance due to the fact fringe benefits will inevitably increased later. The committee's decision was to divide the remaining savings equally between a reduction in the tax rate, additional resources available to the departments, and additional dollars going to the Fund Balance. The net result of $100,000 would go into the fund balance, and if all the amendments are approved as recommended by committee, the tax rate would be a 4.01 percent property tax increase. Discussion followed regarding the Fiscal Plan adopted, and the question of whether special requests become future targets. Report from the Rural Affairs Special Committee Mr. Proto, Chairman, said the Committee met yesterday. The first of a series of public sessions will be held this Thursday at Cooperative Extension. All municipal officials in the County including the City of Ithaca Mayor and Common Council have been invited. The next step will be to prioritize the issues heard and move forward from there. The other public forums have been scheduled in the Town of Enfield, Town of Lansing, and Town of Caroline. He said; however, the committee does not have time to complete its task. Report from the Affordable Housing Task Force Ms. Blanchard, Member, said she met with a focus group that the homebuilders organized to talk about some of their concerns. She received some information from the Public Health Department to review. She said she has also asked Representative Totman to assist her with scheduling a meeting with code enforcement officers from the rural communities to address some of their concerns. Report from the Leadership Council 307 November 15, 1994 Ms. Mink, Member, said a major organization meeting was held for Department Heads last week. The meeting was quite successful. Four orientation sessions have been scheduled for County employees. The Council has approved "Partners for Quality" as the new name for the quality initiative in Tompkins County. Ms. Mink reminded Board members of the Technology Transfer Workshop coming up. Recess Chairman Stein declared a recess at 7:12 p.m. The meeting reconvened at 7:30 p.m. for the public hearing on the proposed County budget. Public Hearing Chairman Stein called the public hearing to order at 7:30 p.m. concerning the 1995 Tompkins County Budget and Capital Program. Chairman Stein gave Mr. Lerner, Chairman of the Budget and Fiscal Policy, an opportunity to give a brief report on the actions taken by the committee. Mr. Lerner, reported the Committee took action this afternoon to recommend amendments to the proposed 1995 County budget by increasing the property tax 4.01 percent instead of 8.76 percent. Chairman Stein asked if anyone wished to speak. Calvin Criss, property taxpayer, Buffalo Street, felt the Board has not received the message that the taxpayer's do not want any more taxes. He said he does not understand how the Board can cut taxes from the proposed twelve (12) percent to six (6) percent without a windfall last year and cut taxes from the proposed nine (9) percent to four (4) percent this year with windfalls. He said government continues to grow by adding positions such as the Fiscal Coordinator in the Sheriff's Department. Patricia Pryor, Human Service volunteer, and Member of the Human Rights Commission, said, however, he is speaking as a taxpayer and resident of Tompkins County. She expressed her support for the Human Rights Commission and spoke about her own experience with the Department. She said the demand and workload for the Department has increased. She complimented the Budget and Fiscal Policy Committee and the Board for their efforts in making the budget process understandable and more accessible to the public. She also spoke in favor of the process and is willing to pay more taxes to keep the services currently being provided. Eve Firra, retired school teacher, expressed her concern with increasing taxes. She said it is the Board's responsibility to use taxpayer's money responsibly. Retired people feel they cannot continue to live in Tompkins County New York State due to the ever-increasing taxes. She was surprised to hear County departments were allowed a three (3) percent increase for 1995. She feels there are many ways government can be cut. She also spoke about mandates and the welfare system. She said she was also shocked with the fact that departments can rollover money to the next year. Marge Dill, Director of Human Services Coalition, taxpayer of Lansing, and Member of the Budget Reorganization Advisory Committee, thanked the County staff and Board members for their efforts in changing the budget process. She spoke to the criticisms of how County money is spent. She said the Coalition has a citizen's volunteer review committee that reviews audits, programs, and services before funding is recommended. The human service agencies provide valuable services to Tompkins County, they are cost efficient, and bring additional funds to the community. 308 November 15, 1994 Debbie Delgado, Principal of Caroline Elementary School, said she is speaking as a strong advocate of the DARE Program. She feels it is a very important program for the youth. The program has benefited many students. It teaches kids how to cope with peer pressure, and provides interaction with law enforcement agencies. Kathy Faben, fifth grade teacher at Caroline, also spoke in support of the DARE Program. She said it teaches kids how to say "no". It gives kids a chance to identify a support system; people who can help them when they are in need of help. She felt the law enforcement interaction was important too. Peggy Weber, teacher at Caroline, spoke in favor of the DARE Program also. She said it gives kids an opportunity to practice situations and teaches them alternative ways to say "no". Mr. Lerner, Representative, District No. 2, said that there is not a proposal in the 1995 budget to make cuts in the DARE Program. Chairman Stein recommended people contact their representatives. Paul Steiger, property owner, spoke about cost control. He referred to the article in the Ithaca Journal concerning the proposed nine (9) percent property tax increase. He spoke about the $400,000 health insurance refund that was returned to the employees, the workers compensation and retirement windfalls that is now resulting in a proposed four (4) percent property tax increase. He said attention needs to be given to efficiency and delivery if services at a low cost. He feels giving departments a three (3) percent increase and returning windfalls to departments is not responsible government spending. He suggested the County's theme be "cut waste, not programs". Cathy Valentino, Town of Ithaca Board, said she is speaking as a member of the Town of Ithaca Board and as a volunteer for youth programs for over 20 years in the community. She said the Town of Ithaca Board approved a recreation partnership with no funding assistance from the County. The money from the two-year pilot will be used for the rural areas to assist with expanding youth programs. She said eight municipalities have agreed to participate. Becky Bilderback, property owner in Town of Caroline and City of Ithaca, Planning Board Member, and Director of Better Housing, said she speaking on behalf of the Planning Department and the need for the necessity of long-range planning. One example is the Countywide transportation system. She said efficiency is extremely important. The Planning Department is only 1.4 percent of the total budget. Since 1991, the Department has seen a ten (10) percent cut and has reduced staff by two with a third position being cut in 1995. She said the Planning Department has increased services, such as the GIS mapping plan and MPO transportation program. William Kone, property taxpayer, and member of Change New York, spoke concerning the Tompkins County Department of Social Services. He said there are 9,000 individuals using services, and this totals approximately 25 percent of the population. He feels there are too many people using Medicaid. He stated Medicaid money can be saved by issuing recipients vouchers for private insurance. Mr. Kone supported finger imaging because he feels it will reduce number of people using services. He asked that the County to look ahead to next year, and to take action against those who are abusing the system. Ronald Updike, Chairman of the Soil and Water Conservation District, thanked the County Board for the support given to the Soil and Water Conservation District in the past. He stated this is a County agency that provides services to various groups of people. In the last eight months since the District Manager has been on board they have been able to provide technical assistance to various towns and villages throughout the County and have held several meetings to encouraging conservation of our resources. He thanked the Board again for past support and asked for the support to continue. 309 November 15, 1994 Beach Stover, resident of the Town of Ulysses and business owner, stated he has concern for taxes and welfare. He quoted statements made by a radio personality, Paul Harvey, including: the United States since 1965 has spent $3.5 trillion on social welfare, but all that has been achieved is more welfare; we are paying people to stay poor, 2.26 million people are still receiving assistance because they are below poverty level. Blame goes to those who administer the welfare programs; the welfare system discourages work. The American taxpayers are presently giving 40 percent of their income to the welfare system. If everyone is living on welfare who is left to pay taxes. Mr. Stover said he feels social services is prosperity without working, and is upset that 32 percent of the County Budget that includes 18 departments is spent on welfare costs. Bob Beck, resident and property owner in the Town of Dryden, said he grew up on a dairy farm, and after working in New York City for six years he returned to Ithaca. Mr. Beck stated the greatest asset of Tompkins County is the quality of the environment. He feels the environment in Tompkins County makes living here special. He thinks the Planning Department's support of the Environmental Management Council and of the County Greenway Coalition are good examples of the ways the County can help our grandchildren look at what we are doing today. He asked that the County Board not sacrifice natural features of our environment. He said he knows economic development needs to continue but should continue without decreasing the value of our natural environment. Mr. Beck asked that the Environmental Management Council receive additional support. Pat Hines, taxpayer, stated she is here because she heard on the radio that many people attended the last public hearing to ask for money for their causes. Ms. Hines asked that the Board support the senior citizens in the County because they cannot afford any additional taxes. She asked if the four percent property tax increase were adopted, where are senior citizens going to get the money pay for these taxes. Ms. Hines stated she feels the proposed 1995 funding for social services programs is excessive. Kevin Kauffman, Executive Director at Bolton Point Water System, spoke in favor of funding for the Planning Depai tment. As a private citizen of the Town of Lansing, he stated there is a lot of representation here for the population of Tompkins County. He referenced a report by Paul Steiger that was presented to the Board last summer. He feels that there is too much government in Tompkins County. Pat Driscoll, Town of Ithaca taxpayer, thanked Representative Lerner and the other members of the Budget and Fiscal Policy Committee for getting the tax increase down to four percent. She said she likes the changes County government has made in the past year. Ms. Driscoll said in looking at the budget, she has a couple of suggestions she would like to make. She said she likes the line item format, but in going through that she is confused by some of the figures. She is concerned that in the budget the County Administrator has recommended a budget figure, and that figure is lower than what appears on the budget line. The Committees have then increased that amount to what appears to be a compromise. She said if the County Administrator recommends a figure there should be some rationale for his recommendation, and suggested someone look at this. Ms. Driscoll said she likes the new program -based budgeting, but would like to see how much growth has occurred over the past few years in programs. In terms of roll-over funds, when a department comes in at the end of the year with a surplus, she does not feel that the departments should keep 100 percent of these funds. She suggested the County Board institute an incentive program where a department can keep fifty percent. She also asked that the County look at other sources for future income and revenues. A. Faye Benson, Member of the Farm Bureau, spoke in support of the Soil and Water Conservation District Manager position. She said the program is one that will help all of Tompkins County environment. 310 November 15, 1994 Pat McDonnell, Town of Ithaca resident, asked that the Board only support a zero percent tax increase. She said people and business are leaving Tompkins County because of high taxes. She said this is not the time to start new programs, but to put a hold on costs. She asked that the County Board take a look administrative overruns and see where there is waste. She also asked that a look be taken at alternatives to mandates. Ann Clavel, Member of City of Ithaca Planning Board, stated it is very important that we have a source for data and information in all important areas of County, and feels the Tompkins County Planning Department is a vital asset to the County. She asked that the Board support this Department. Brian Chatlot, City of Ithaca resident, complimented the Board and the Budget and Fiscal Policy Committee for their work on this budget. He feels the proposed budget is a responsible one and feels this type of work needs to be continued. JoAnn Florino, City of Ithaca taxpayer and Member of the Human Services Coalition Board, stated human services agencies are a model of efficiency. She said they are doing a tremendous job on behalf of Tompkins County, and have been doing the same job since their budgets have been cut, for less money. Ms. Florino stated she feels the human services agencies are making the most efficient use of the public resources she has ever seen. There was no other member of the public that wished to speak, and the public hearing was declared closed at 8:48 p.m. It was MOVED by Mr. Proto, seconded by Mr. Lerner, and unanimously adopted by voice vote to adjourn this meeting to 7:00 p.m. on November 22, 1994 at Board Chambers of the Tompkins County Courthouse. On motion the meeting adjourned at 8:49 p.m. 311 November 22, 1994 Adjourned Board Meeting Present: 15 Representatives. Chairman Stein called the adjourned Board meeting to order at 7:00 p.m. concerning the adoption of the proposed 1995 County Budget. Mr. Lerner, Chairman of the Budget and Fiscal Policy Committee, thanked members of the Board, Budget Reorganization Advisory Committee members, department heads and administrative staff. He listed the priorities for next year: (1) network of fiscal policies that address fiscal targets, special requests, and rollover and windfalls, and fringe benefits; (2) move forward with program budgeting; (3) creating a more systematic and uniform approach for providing measurable objectives and performance objectives for programs; and (4) expand evaluations of cost saver programs. RESOLUTION NO. 262 - AUTHORIZING PAYMENTS FOR COMMUNITY COLLEGE OPERATING BUDGET MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, this Board has heretofore and by resolution approved the 1994-95 operating budget for the Tompkins Cortland Community College and appropriated the necessary funds to pay the Tompkins County proportionate share of the operating budget of said college, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy Committee, That the County Administrator be and he hereby is authorized and directed, pursuant to the provisions of the Education Law of the State of New York and within the authorization provided by this Board, to pay Tompkins Cortland Community College an amount up to but not to exceed the Tompkins County budgeted share of the operating of said college for the fiscal year 1994-95 on the following dates in the following amounts: January 1, 1995 $ 414,942.75 March 1, 1995 414,942.75 May 1, 1995 414,942.75 July 1, 1995 414,942.75 Total 1,659,771.00 SEQR ACTION: EXEMPT OR TYPE II (NO FURTHER ACTION NECESSARY) RESOLUTION NO. 263 - ADOPTION OF 1995 TOMPKINS COUNTY BUDGET AND CAPITAL PROGRAM (1995 County Budget and Capital Program is located at the end of these minutes) MOVED by Mr. Lerner, seconded by Ms. Mink. It was MOVED by Mr. Lerner, seconded by Ms. Kiefer, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, funding is available for the Water Quality Strategy Plan in 1995, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to increase the Water Quality Strategy Plan appropriation (A8024.4400) by $12,000 and to increase the dedicated revenue from State Aid (A8024.3089) by $12,000, RESOLVED, further, That this amendment results in NO CHANGE to the 1995 proposed real property tax levy. 312 November 22, 1994 It was MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, funding is available for the Aquatic Vegetation Program in 1995, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to increase the Aquatic Vegetation Control Program appropriation and dedicated revenue by $25,000 (as follows): APPROPRIATION: A8022.4425 Service Contracts $19,968 Cornell University $17,968 Planning (support) 2,000 A8022.2206 Computer Equipment 2,000 A8022.2230 Computer Software 1,000 A8022.4330 Office Supplies 332 A8022.4412 Travel/Training 1,400 A8022.4440 Information Materials 300 REVENUE: A8022.3959 State Aid $25,000 RESOLVED, further, That this amendment results in NO CHANGE to the 1995 proposed real property tax levy. It was MOVED by Mr. Lerner, seconded by Ms. Blanchard, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, Resolution No. CA080-94 of October 4, 1994, authorized the acceptance of an ARC Grant in the amount of $50,000 for a feasibility study of consolidation of human services agencies in the County, and WHEREAS, $10,000 was appropriated during 1994, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to increase the Human Services Coalition appropriation to ARC Grant Funds (A6310.4502) by $40,000 and to increase the dedicated revenue (A6310.4903) by $40,000, RESOLVED, further, That this amendment results in NO CHANGE to the 1995 proposed real property tax levy. It was MOVED by Mr. Lerner, seconded by Mr. Todd, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, funding is available for the Farmland Protection Board in 1995, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to increase the Farmland Protection Board appropriation and dedicated revenue by $23,700 (as follows): APPROPRIATION: A8032.4400 Program Expense $23,700 REVENUE: A8032.3959 State Aid $23,700 RESOLVED, further, That this amendment results in NO CHANGE to the 1995 proposed real property tax levy. It was MOVED by Mr. Lerner, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, Resolution No. 229 of October 18, 1994, states that an additional $60,000 be added to the Sheriff's Department 1995 budget, now therefore be it 313 November 22, 1994 RESOLVED, That the 1995 proposed Tompkins County Budget be amended to increase the Sheriff's Department appropriation (Account A3110.4400 Program Expense) by $60,000, RESOLVED, further, That this amendment results in an increase to the 1995 proposed real property tax levy in the amount of $60,000. Property tax increase at this time is 9 percent. It was MOVED by Mr. Lerner, seconded by Mr. Winch, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, Resolution No. 208 of September 21, 1994, directs that the Fiscal Target for the Buildings and Grounds Division for 1995 be increased by an amount equal to that anticipated rental revenue during 1995, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to decrease unallocated revenues for rentals (A999.2410) by $17,640. This amendment is a result of the following changes to projected rental revenue: Childrens' Interview Room $15,298 Decrease Court Administration $ 2,829 Increase Odyssey Research $ 5,149 Increase Foodnet $ 10,320 Decrease RESOLVED, further, That the Budget be further amended to decrease the Buildings and Grounds Fiscal Target and Maintenance and Repairs account (A1620.4476) by $72 combining the above calculation plus $17,568, which is an amount equal to 20 percent of the rent subsidy for EOC, RESOLVED, further, That said amendment results in a $17,568 increase in the 1995 proposed real property tax levy. It was MOVED by Mr. Lerner, seconded by Mr. Proto, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, the Tompkins County sponsor share for 1995 is $1,659,771, and WHEREAS, the 1995 proposed Budget reflects a budgeted amount of $1,691,693, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to decrease the budgeted appropriation for Tompkins Cortland Community College (Account A2495.4400) by $31,922, RESOLVED, further, That this reduction not be considered a reduction to the 1995 Fiscal Target for the purposes of calculating the 1996 Fiscal Target, RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $31,922. It was MOVED by Mr. Lerner, seconded by Mr. Evans, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, the Public Health Department has withdrawn its request for a Keyboard Specialist as described in their Special Request (#13 in the Special Request Packet), now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to decrease appropriation and revenue accounts in the Health Department as follows: APPROPRIATION REDUCTION: A4010.1507 Keyboard Specialist $18,333 A4010.2202 Typewriter 400 314 November 22, 1994 A4010.2211 Chairs 125 A4010.2212 Desks/Bookcases 347 A4010.2213 File Cabinets 227 A4010.2222 Communication Equipment 100 A4010.4302 Office Supplies 100 A4010.4472 Telephone 250 A4010.8810 Retirement 642 A4010.8830 Social Security 1,327 A4010.8840 Workers Compensation 95 A4010.8860 Health Insurance 5,618 A4010.8870 Unemployment Insurance 110 REVENUE REDUCTION: A4010.3401 Public Health Work $ 7,953 RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $19,721. It was MOVED by Mr. Lerner, seconded by Mr. Winch, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, Sales Tax revenues for 1995 are currently proposed at approximately two percent more than those budgeted in 1994, and WHEREAS, it is estimated that Sales Taxes for 1995 will exceed the 1994 Budget by an estimated three percent, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to increase the Unallocated Revenues Account by $180,000 (one percent of the 1994 budget), RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $180,000. Property tax increase at this time is 7.8 percent. It was MOVED by Mr. Lerner, seconded by Ms. Mink, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, the Director of Finance has determined that retirement costs for 1995 will be significantly less than those originally estimated, and WHEREAS, certain departments have requested funding in excess of the Fiscal Target, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget is amended to decrease by $151,000, the following appropriation accounts in departments who have requested funds in excess of the Fiscal Target, RESOLVED, further, That the reductions for the following accounts will not be considered a reduction to the 1995 Fiscal Target for the purposes of calculating the 1996 Fiscal Target, RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $151,000, APPROPRIATION REDUCTIONS - 1995 PROPOSED BUDGET A4010.8810 Health Department Retirement $ 21,850 A8040.8810 Human Rights Retirement 2,236 A6772.8810 Office for the Aging Retirement 1,805 A7020.8810 Youth Bureau Retirement 2,909 A8020.8810 Planning Retirement 3,847 315 A1165.8810 A3110.8810 A3150.8810 A3410.8810 A3140.8810 Al 170.8810 D9522.4400 D3310.8810 D5010.8810 D5110.8810 D5110.8810 D5142.8810 DM5130.8810 A1010.8810 A1040.8810 A1420.8810 A1450.8810 November 22, 1994 District Attorney Retirement Sheriff Retirement Jail Retirement Fire Coordinator Retirement Probation Retirement Assigned Counsel Retirement Contribution to Road Fund Road -Traffic Control Retirement Road -Administration Retirement Road -Maintenance Retirement Road -Equipment Retirement Road -Snow Removal Retirement Machinery Retirement Board of Representatives Retirement Clerk, Board of Representatives Retirement County Attorney Retirement Board of Elections Retirement 6,338 34,758 18,611 8,640 16,651 1,222 25,320 946 2,220 18,392 3,437 325 3,437 1,427 1,402 2,940 1,044 REVENUE REDUCTIONS -1995 PROPOSED BUDGET D3310.2810 Transfer from General Fund $ 946 D5010.2810 Transfer from General Fund D5110.2810 Transfer from General Fund D5142.2810 Transfer from General Fund DM5130.2822 Transfer from Road Fund * * * * 2,220 21,829 325 3,447 It was MOVED by Mr. Lerner, seconded by Mr. Meskill, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, the Director of Finance has determined that worker's compensation costs for 1995 will be significantly less than those originally estimated, and WHEREAS, certain departments have requested funding in excess of the Fiscal Target, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget is amended to decrease by $204,008, the following appropriation accounts in departments who have requested funds in excess of the Fiscal Target, RESOLVED, further, That the reductions for the following accounts will not be considered a reduction to the 1995 Fiscal Target for the purposes of calculating the 1996 Fiscal Target, RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $204,008, APPROPRIATION REDUCTIONS -1995 PROPOSED BUDGET L7410.8840 A9962.8840 A8040.8840 A6772.8840 A6780.8840 A7020.8840 A8020.8840 A3110.8840 A3150.8840 A3410.8840 Library Worker's Compensation Contribution to Library Fund Human Rights Worker's Compensation Office for the Aging Worker's Compensation Office for the Aging Worker's Compensation Youth Bureau's Worker's Compensation Planning Worker's Compensation Sheriff's Department Worker's Compensation Jail Worker's Compensation Fire Coordinator Worker's Compensation 316 $ 3,184 3,184 317 466 34 736 733 35,767 31,631 1,511 November 22, 1994 A1170.8840 Assigned Counsel Worker' s Compensation 274 D9522.4400 Contribution to Road Fund 127,369 D3310.8840 Road -Traffic Control Worker' s Compensation 4,344 D5010.8840 Road -Administration Worker' s Compensation 369 D5110.8840 Road -Maintenance Worker's Compensation 94,885 D5110.8840 Road -Equipment Worker's Compensation 22,442 D5142.8840 Road -Snow Removal Worker's Compensation 5,329 DM5130.8840 Machinery Worker' s Compensation 22,442 A1010.8840 Board of Representatives Worker' s Compensation 532 A1040.8840 Clerk, Board of Representatives Worker' s Comp. 355 A1420.8840 County Attorney Worker's Compensation 603 A1450.8840 Board of Elections Worker's Compensation 497 REVENUE REDUCTIONS -1995 PROPOSED BUDGET D3310.2810 Transfer from General Fund $ 4,344 D5010.2810 Transfer from General Fund 369 D5110.2810 Transfer from General Fund 117,327 D5142.2810 Transfer from General Fund 5,329 DM5130.2822 Transfer from Road Fund 22,442 L7410.5031 Interfund Transfer (Library) 3,184 **** It was MOVED by Mr. Lerner, seconded by Mr. Joseph, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, due to a refinement of budget estimates for 1995, certain departments currently have budgeted more funds than necessary in worker's compensation and retirement fringe benefit accounts, and WHEREAS, the total of the excess funds is $148,957, now therefore be it RESOLVED, That said reductions of $99,304, an amount equal to two-thirds of the projected excess funding of 1995 retirement and worker's compensation be enacted in the departmental accounts listed below, RESOLVED, further, That $49,652 of this amount be used to partially restore the General Fund Balance, RESOLVED, further, That the reductions for the following accounts will not be considered a reduction to the 1995 Fiscal Target for the purpose of calculating the 1996 Fiscal Target, RESOLVED, further, That this amendment results in an increase in the General Fund Balance of $49,652, retention in County departments of $49,652, and a reduction to the 1995 proposed real property tax levy in the amount of $49,652, REVENUE REDUCTION -- FUND BALANCE RESTORATION A9999.1110 Sales Tax $ 49,652 APPROPRIATION REDUCTIONS --1995 PROPOSED BUDGET A1345.8810 Assessment Retirement $ 4,447 A1345.8840 Assessment Worker's Compensation 3,766 A1170.8810 Assigned Counsel Retirement 208 A1230.8810 County Administrator Retirement 1,577 A1230.8840 County Administrator Worker's Compensation 398 A1989.8810 Centrally Distributed Items Worker's Compensation 284 A1989.8810 Centrally Distributed Items Retirement 72 A1680.8810 Data Processing Retirement 3,166 317 November 22, 1994 A1680.8840 Data Processing Worker's Compensation 801 A1165.8840 District Attorney Worker' s Compensation 289 A1310.8810 Finance Department Retirement 5,489 A1310.8840 Finance Department Worker' s Compensation 1,214 A4010.8810 Health Department Retirement 1,849 A4310.8810 Mental Health Retirement 895 A4310.8840 Mental Health Worker' s Compensation 359 A4311.8810 Mental Health Clinic Retirement 557 A4311.8840 Mental Health Clinic Worker's Compensation 952 A6777.8810 COFA Comm. Service Retirement 297 A6777.8840 COFA Comm. Service Worker's Compensation 91 A6787.8810 COFA Pers. Emrg. Response Retirement 207 A6787.8840 COFA Pers. Emrg. Response Worker's Compensation 53 A6796.8810 COFA Weatherization Retirement 113 A6796.8840 COFA Weatherization Worker's Compensation 29 A8021.8810 Planning EOC Retirement 288 A8021.8840 Planning EOC Worker's Compensation 91 A8026.8810 Comp. Planning Retirement 869 A8026.8840 Comp. Planning Worker's Compensation 220 A8028.8810 Natural Resources Retirement 1,543 A8028.8840 Natural Resources Worker's Compensation 279 A3140.8840 Probation Worker' s Compensation 2,912 A1490.8810 Public Works Administration Retirement 1,809 A1490.8840 Public Works Administration Worker' s Compensation 313 A1620.8810 Buildings and Grounds Retirement 7,079 A1620.8840 Buildings and Grounds Worker' s Compensation 12,777 A1625.8810 Engineering Retirement 2,061 A1625.8840 Engineering Worker' s Compensation 521 A5630.8840 Tomtran Retirement 411 A5630.8840 Tomtran Worker's Compensation 120 A6010.8810 Social Services Retirement 13,901 A6010.8840 Social Services Worker's Compensation 14,847 A3630.8810 Weights and Measures Retirement 600 A3630.8840 Weights and Measures Worker's Compensation 555 A1410.8810 County Clerk Retirement 2,254 A1410.8840 County Clerk Worker's Compensation 571 A1411.8810 Motor Vehicle Retirement 3,803 A1411.8840 Motor Vehicle Worker's Compensation 583 A1460.8810 Records Management Retirement 751 A1460.8840 Records Management Worker's Compensation 95 A1430.8810 Personnel Retirement 2,431 A1430.8840 Personnel Worker' s Compensation 507 TOTAL $ 99,304 It was MOVED by Mr. Lerner, seconded by Mrs. Schuler, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, favorable claims experienced during the period from July of 1992 through June of 1993 has resulted in a refund to Tompkins County, and WHEREAS, the total of these savings equals $63,605, now therefore be it 318 November 22, 1994 RESOLVED, That these health insurance savings not be included in the Comptroller's year-end calculation of 1994 surplus funds eligible to be reappropriated ("rolled -over") nor be available to be spent for any other purpose, RESOLVED, further, That $63,605 shall appropriated in the 1995 budget to reduce taxes, RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $63,605, SAVINGS USED IN GENERAL FUND APPROPRIATION Library $ 11,816 Office for the Aging 1,776 Youth Bureau 1,516 Planning Budget 3,551 Sheriff 12,099 Jail 7,954 Fire Coordinator 3,404 Probation 1,398 Human Rights 777 County Road 12,728 District Attorney 2,183 County Attorney 1,221 Board of Elections 999 Board of Representatives 2,183 TOTAL $ 63,605 Proposed property tax increase at this time is 5.1 percent. It was MOVED by Mr. Lerner, seconded by Mr. Evans, and unanimously adopted by voice vote, to approve the following amendment: WHEREAS, the Comptroller has determined that retirement costs for 1994 will be significantly less than those originally estimated, and WHEREAS, certain departments have requested funding in excess of the Fiscal Target, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget is amended to decrease by $105,747 through an appropriation of the General Fund Balance in an amount equal to the savings recognized in 1994 of retirement in departments who have requested funds in excess of the Fiscal Target, RESOLVED, further, That these savings not be included in the Comptroller's calculation of 1994 surplus funds eligible to be reappropriated ("rolled -over") nor be available to be spent for any other purpose, RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $105,747, SAVINGS USED IN GENERAL FUND APPROPRIATION District Attorney $ 7,719 Fire Coordinator 6,538 Human Rights 1,850 Office for the Aging 919 Planning 7,689 Sheriff 42,266 Jail 7,888 Youth Bureau 3,842 County to Road Fund 19,972 319 November 22, 1994 Clerk, Board of Representatives 2,609 County Attorney 2,430 Board of Elections 2,025 TOTAL $ 105,747 **** It was MOVED by Mr. Lerner, seconded by Mr. Meskill, and unanimously adopted by voice vote to approve the following amendment: WHEREAS, due to favorable claims experienced, Tompkins County received a refund on health insurance premiums during 1994, and WHEREAS, the Comptroller has determined that retirement and workers' compensation costs for 1994 will be significantly less than estimated and budgeted, and WHEREAS, the total of all of these 1994 savings equals $176,209, now therefore be it RESOLVED, That $117,598 in retirement and health insurance savings not be included in the Comptroller's year-end calculation of 1994 surplus fund eligible to be reappropriated ("rolled -over"), nor be available to be spent for any other purpose, RESOLVED, further, That one-half of this amount ($58,799) shall be appropriated in the 1995 budget to reduce taxes, RESOLVED, further, That this amendment results in an increase in the General Fund Balance of $58,799, retention in County departments $58,611 in savings, and a reduction to the 1995 proposed real property tax levy in the amount of $58,799, SAVINGS TO BE WITHHELD FROM 1994 SURPLUS Assessment $ 6,873 Assigned Counsel 968 Board of Elections 28 Board of Representatives 1,188 County Administrator 2,004 County Attorney 34 County Clerk 8,317 Data Processing 4,841 District Attorney 61 Finance Department 9,591 Fire Coordinator 95 Health Department 20,193 Human Rights 21 Mental Health 2,625 Office for the Aging 1,709 Personnel 3,383 Planning 100 Probation 15,174 Public Works 16,410 Sheriff and Jail 559 Social Services 22,775 Weights and Measures 607 Youth Bureau 42 TOTAL $117,598 * * * * Mr. Lerner announced the health insurance premiums went down five (5) percent for 1995, making available an additional $322,762. It is the Budget and Fiscal Policy Committee's 320 November 22, 1994 recommendation to use the first $100,000 to further reduce the tax levy, and the remaining balance would be placed in the fund balance for fringe benefits increases in the future. He said if the Committee's recommendation is approved, the property tax increase would be 3.8 percent at this time. It was MOVED by Mr. Lerner, seconded by Mr. Meskill, to approve the following amendment: WHEREAS, due to favorable claims experienced, Tompkins County health insurance rates will decrease in 1995, and WHEREAS, amounts currently budgeted for health insurance exceed what is necessary by $322,762 in local share dollars, now therefore be it RESOLVED, That said reductions of $322,762, an amount equal to 100 percent of the projected excess funding of 1995 health insurance be enacted in the departmental accounts listed below, RESOLVED, further, That $222,762 of this amount be used to partially restore the General Fund Balance, RESOLVED, further, That the reductions for the following accounts will not be considered a reduction to the 1995 Fiscal Target for the purposes of calculating the 1996 Fiscal Target, RESOLVED, further, That this amendment results in an increase in the General Fund Balance of $222,762, and a reduction to the 1995 proposed real property tax levy in the amount of $100,000, RESOLVED, further, That it is the intention of the Board of Representatives to in 1995 revisit the question of the impact of these fringe benefits reductions on various depai lments and possibly make appropriate adjustments, APPROPRIATION REDUCTIONS -- 1995 PROPOSED BUDGET A1230.8860 County Administrator Health Insurance $ 2,471 A1310.8860 Budget and Finance Health Insurance 1,829 A1315.8860 Comptroller Health Insurance 4,942 A1345.8860 Purchasing Health Insurance 4,989 A1355.8860 Assessment Health Insurance 3,366 A1410.8860 County Clerk Health Insurance 4,366 A1411.8860 Motor Vehicle Health Insurance 4,942 A1430.8860 Personnel Health Insurance 3,385 A1460.8860 Records Management Health Insurance 457 A1490.8860 Public Works Admin. Health Insurance 3,021 A1620.8860 Buildings and Grounds Health Insurance 19,861 A1625.8860 Engineering Health Insurance 3,478 A1680.8860 Data Processing Health Insurance 7,652 A1989.8860 Other General Government Health Insurance 1,007 A3630.8860 Weights and Measures Health Insurance 457 A4013.8860 Safety Coordinator Health Insurance 604 A4026.8860 Long Term Care Health Insurance 878 A4047.8860 Children with Special Needs Care Health Insurance1,153 A4310.8860 Mental Health Adm. Health Insurance 1,676 A4311.8860 Mental Health Clinic Health Insurance 1,208 A5630.8860 Tomtran Health Insurance 793 A6010.8860 Social Services Health Insurance 31,139 A6776.8860 COFA-NUTRIT Health Insurance 252 A6787.8860 COFA-PERS Health Insurance 732 A6796.8860 COFA-WRAP Health Insurance 504 A8021.8860 Planning -EMC Health Insurance 933 A8026.8860 Comprehensive Planning Health Insurance 2,278 A8028.8860 Natural Resources Health Insurance 2,928 321 November 22, 1994 A1010.8860 Board of Representatives Health Insurance 3,189 A1040.8860 Clerk of the Board Health Insurance 2,014 A1165.8860 District Attorney Health Insurance 6,347 A1170.8860 Legal Defense Health Insurance 457 A1420.8860 County Attorney Health Insurance 3,021 A1450.8860 Board of Elections/Adm. Health Insurance 2,471 A3110.8860 Sheriff Health Insurance 31,885 A3140.8860 Probation Health Insurance 24,206 A3150.8860 Jail Health Insurance 24,156 A3410.8860 Fire and Disaster Health Insurance 11,440 A4010.8860 Public Health Health Insurance 23,722 A6722.8860 Office for the Aging Health Insurance 3,327 A6780.8860 EISEP Health Insurance 504 A7020.8860 Youth Bureau Health Insurance 2,378 A8020.8860 Planning Health Insurance 5,587 A8040.8860 Human Rights Health Insurance 1,921 A3310.8860 Traffic Control Health Insurance 2,014 A5010.8860 County Road Admin. Health Insurance 3,021 A5110.8860 County Road Maintenance Health Insurance 31,488 A5142.8860 Snow Removal -Co. Health Insurance 1,090 DM5130.8860 Highway Mach. Health Insurance 7,506 L7410.8860 Library 19,717 TOTAL $322,762 APPROPRIATION INCREASES --1995 PROPOSED BUDGET A1230.4999 County Administrator $ 1,705 A1310.4999 Budget and Finance 1,262 A1315.4999 Comptroller 3,411 A1345.4999 Purchasing 3,443 A1355.4999 Assessment 2,323 A1410.4999 County Clerk 3,013 A1411.4999 Motor Vehicle 3,411 A1430.4999 Personnel 2,336 A1460.4999 Records Management 315 A1490.4999 Public Works Admin 2,085 A1620.4999 Buildings and Grounds 13,709 A1625.4999 Engineering 2,400 A1680.4999 Data Processing 5,281 A1989.4999 Other General Government 695 A3630.4999 Weights and Measures 315 A4013.4999 Safety Coordinator 417 A4026.4999 Long Term Care 606 A4047.4999 Children With Special Care Needs 796 A4310.4999 Mental Health Adm 1,157 A4311.4999 Mental Health Clinic 834 A5630.4999 Tomtran 547 A6010.4999 Social Services 21,492 A6776.4999 COFA-NUTRIT 174 A6787.4999 COFA-PERS 505 A6796.4999 COFA-WRAP 348 A8021.4999 Planning -EMC 644 A8026.4999 Comprehensive Planning 1,572 322 November 22, 1994 A8028.4999 Natural Resources A1010.4999 Board of Representatives A1040.4999 Clerk of the Board A1165.4999 District Attorney Al 170.4999 Legal Defense A1420.4999 County Attorney A1450.4999 Board of Elections/Adm A3110.4999 Sheriff A3140.4999 Probation A3150.4999 Jail A3410.4999 Fire and Disaster A4010.4999 Public Health A6722.4999 Office for the Aging A6780.4999 EISEP A7020.4999 Youth Bureau A8020.4999 Planning A8040.4999 Human Rights D3310.4999 Traffic Control D5010.4999 County Road Admin D5110.4999 County Road Maint D5142.4999 Snow Removal -Co DM5130.4999 Highway Mach L7410.4999 Library TOTAL 2,021 2,201 1,390 4,381 315 2,085 1,705 22,006 16,706 16,672 7,896 16,373 2,296 348 1,641 3,856 1,326 1,390 2,085 21,733 752 5,180 13,608 $222,762 Chairman Stein clarified that the $222,762 will reflect an increase in the fund balance of over $500,000 at the end of 1995. Mr. Proto stated he supports the last RESOLVED mentioned -above; however, he said as long as the Board is not making a commitment to restore funding in any department, but is only looking at the impact to the departments' budgets. Ms. Kiefer felt it was important to recognize the departments entering the new budget year under -funded, including but not limited to Board of Elections, Division of Motor Vehicle, and Public Works. Ms. Kiefer said she is uncomfortable with reducing the property tax rate below four percent. She feels the Board will be in a more difficult position with the Budget next year because the economic signals nationally suggest interest rates and the cost of living will increase. The Board cannot rely on the same one-time revenues next year. The same health care savings will not be available, and the State has scheduled that retirement contributions be increased. She said as a taxpayer, she would rather see a more even taxation rate over the years. It was MOVED by Ms. Kiefer, to place the last of the windfall money in the General Fund Balance. MOTION FAILED FOR LACK OF A SECOND. A voice vote resulted as follows on the above amendment: Ayes - 15, Noes - 0. AMENDMENT CARRIED. It was MOVED by Mr. Lerner, seconded by vote, to approve the following amendment: WHEREAS, Resolution Nos. 124 and 244 of for 1995 and 1996, and WHEREAS, these changes were made late inequity in the calculation of fringe benefit reductions be it 323 Mrs. Schuler, and unanimously adopted by voice 1994 amend the Fire Coordinator's Fiscal Targets in the 1995 budget process and have created an proposed in all County departments, now therefore November 22, 1994 RESOLVED, That the Fire Coordinator's 1995 budget be increased by $6,698 to compensate for this difference, RESOLVED, further, That this is a one-time increase, and does not in any way affect the Fiscal Target for this department, RESOLVED, further, That this amendment results in a $6,698 increase in the 1995 proposed real property tax levy. It was MOVED by Mr. Winch, seconded by Ms. Blanchard, to approve the following amendment: WHEREAS, the budget for highway and bridge infrastructure has not kept pace for several years with inflationary cost increases, and WHEREAS, this has resulted in the closure of six bridges and increased deterioration in roadway pavement conditions, and WHEREAS, delayed repairs to the highway infrastructure compounds the cost of these repairs, now therefore be it RESOLVED, That the annual highway budget be increased by $216,000 per year, above the fiscal plan targets, starting in 1995, and the intent to do for five years, which will bring the annual expenditures to an amount adequate for ongoing maintenance of the County Highway System. Mr. Winch said the funding is from the tax levy. He said this is an attempt for long-range planning and bring the department up to an appropriate level. Ms. Kiefer said she supports the need to repair infrastructure; however, she said she needs to see a detailed, analysis of the maintenance needed for roads and bridges over the next several years with a breakdown of costs and a schedule of what needs to be done and when to justify specific dollar requests before she can vote funding. Mr. Meskill and Mr. Lerner spoke in opposition to the amendment. Mr. Lane spoke in favor of the amendment and reminded the Board that about $130,000 of the Department's special request was reimbursement to the towns for extra snow removal. Mr. Todd spoke in favor of the amendment and mentioned a year-to-year bridge plan prepared by the Depat lment. He also spoke about the bridge closed at Myers Point. Chairman Stein feels if this amendment is approved, it will open the budget process up again for other committee chairs to come back and request the special requests of their committee be approved. He said he is opposed to the amendment. Mr. Winch mentioned the highway staff is devising a system to put a new merit value on the condition of roads. Chairman Stein stated the Board needs to examine its priorities at budget time. A roll call vote resulted as follows on the amendment: Ayes - 7 (Representatives Blanchard, Evans, Lane, Proto, Todd, Totman, and Winch); Noes - 8 (Representatives Joseph, Kiefer, Lerner, Livesay, Meskill, Mink, Schuler, and Stein). AMENDMENT LOST. * * * * It was MOVED by Mr. Winch, seconded by Mr. Proto, to approve the following amendment: WHEREAS, the budget for highway and bridge infrastructure has not kept pace for several years with inflationary cost increases, and WHEREAS, this has resulted in the closure of six bridges and increased deterioration in roadway pavement conditions, and WHEREAS, delayed repairs to the highway infrastructure compounds the cost to these repairs, now therefore be it RESOLVED, That the 1995 highway budget be increased by $31,000 in additional funds for highway repairs above the fiscal plan target, which will bring the 1995 expenditure to an amount adequate for this year which establishes the level of funding needed to prevent further deterioration of the highway system infrastructure. 324 November 22, 1994 Mr. Meskill reiterated his reasons for not supporting additional funding for the Public Works Department. Chairman Stein spoke about the 1947 local law and said the law needs to be reexamined. He said this money is not used for City roads. Mr. Joseph asked how much money is needed to save money in the long run. A roll call vote resulted as follows on the amendment: Ayes - 11, Noes - 4 (Representatives Kiefer, Meskill, Schuler, and Stein). AMENDMENT CARRIED. It was MOVED by Mr. Todd, seconded by Mr. Totman, to approve the following two amendments: WHEREAS, due to a refinement of budget estimates for 1995, certain departments currently have budgeted more funds than necessary in workers' compensation and retirement fringe benefit accounts, and WHEREAS, the total of the excess funds is $148,957, now therefore be it RESOLVED, That said reductions in the projected excess funding of 1995 retirement and workers' compensation be enacted in the departmental accounts listed below, RESOLVED, further, That the reductions for the following accounts will not be considered a reduction to the 1995 Fiscal Target for the purposes of calculating the 1996 Fiscal Target, RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $148,957, SAVINGS TO BE WITHHELD FROM 1994 SURPLUS Assessment $ 10,309 Assigned Counsel 1,452 Board of Elections 42 Board of Representatives 1,782 County Administrator 3,006 County Attorney 51 County Clerk 12,475 Data Processing 7,261 District Attorney 91 Finance Department 14,386 Fire Coordinator 142 Health Department 30,290 Human Rights 32 Mental Health 3,937 Office for the Aging 2,563 Personnel 5,075 Planning 149 Probation 22,761 Public Works 24,615 Sheriff and Jail 839 Social Services 34,162 Weights and Measures 910 Youth Bureau 63 TOTAL $176,209 WHEREAS, due to favorable claims experience, Tompkins County received a refund on health insurance premiums during 1994, and 325 November 22, 1994 WHEREAS, the Comptroller has determined that retirement and workers' compensation costs for 1994 will be significantly less than estimated and budgeted, and WHEREAS, the total of all of these 1994 savings equals $176,209, now therefore be it RESOLVED, That $176,209 in retirement and health insurance savings not be included in the Comptroller's year-end calculation of 1994 surplus funds eligible to be reappropriated ("rolled -over"), nor be available to be spent for any other purpose, RESOLVED, further, That this amount shall be appropriated in the 1995 budget to reduce taxes, RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $176,209. Ms. Mink asked how much would be taken out of the Public Works budget. She feels that if the proposed amendment passes, it would be taking money away from the Department after the Board just approved an amendment to increase the highway budget. Mr. Todd said he opposes splitting the health insurance, workers compensation, and retirement three ways between the departments, property tax and fund balances. He said this is one time of the year when the Board can set priorities. He feels the entire amount of savings should be used to reduce property taxes. Ms. West said $19,000 would be taken out of the Public Works budget. A roll call vote resulted as follows: Ayes - 2 (Representatives Todd and Totman), Noes - 13 (Representatives Blanchard, Evans, Joseph, Kiefer, Lane, Lerner, Livesay, Meskill, Mink, Proto, Schuler, Winch, and Stein). AMENDMENT LOST. It was MOVED by Mr. Todd, seconded by Mr. Proto, to approve the following amendment: WHEREAS, the following special request increases the quantity, quality, and/or timeliness of services to the public, and WHEREAS, such request necessitates an increase in the real property tax rate, and is not offset by reductions elsewhere in the County budget, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to decrease appropriations in Account A8020.1980, Planning Department, Economic Development Planner, by $10,394 and in Account 8020.8830, Planning Department, Social Security, by $1,055, RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $11,449. Mr. Lane spoke in opposition of the amendment. He said municipalities do not have the staff or money to have full-time planning departments and it is helpful for rural towns and villages to have the assistance. Ms. Mink also spoke in opposition to the amendment. She said there are support letters for the position from certain municipalities. The position is designed to write grants and work like the Circuit Rider position. Ms. Kiefer also spoke in opposition to the amendment. She said Lansing has had good experience with the Circuit Rider position. Mr. Meskill said he will vote in favor of the amendment. He said he is unclear as to what grants are being targeted. Mr. Totman said he is opposed to adding positions, and will vote in favor of the amendment. Mr. Proto, Mr. Evans, and Mr. Winch also spoke in favor of the amendment. They feel the Circuit Rider position is adequate staff. It was stated that Board action would be required if the Planning Department wished to create an Economic Development Planner position at a later date. 326 November 22, 1994 A roll call vote resulted as follows on the amendment: Ayes - 9 (Representatives Blanchard, Evans, Joseph, Lerner, Meskill, Proto, Schuler, Todd, and Winch); Noes - 6 (Representatives Kiefer, Lane, Livesay, Mink, Totman, and Stein). AMENDMENT CARRIED. It was MOVED by Mr. Todd, seconded by Mr. Winch, to approve the following amendment: WHEREAS, the following special request increases the quantity, quality, and/or timeliness of services to the public, and WHEREAS, such request necessitates an increase in the real property tax rate, and is not offset by reductions elsewhere in the County budget, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to decrease appropriations in Account A7026.4647 (Municipal Youth Services) by $33,977, RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $33,977. A roll call vote resulted as follows on the amendment: Ayes - 4 (Representatives Meskill, Todd, Totman, and Winch); Noes - 11 (Representatives Blanchard, Evans, Joseph, Kiefer, Lane, Lerner, Livesay, Mink, Proto, Schuler, and Stein). AMENDMENT LOST. **** It was MOVED by Mr. Todd, seconded by Mr. Winch, to approve the following amendment: WHEREAS, the following special requests increase the quantity, quality, and/or timeliness of services to the public, and WHEREAS, such requests necessitate an increase in the real property tax rate and are not offset by reductions elsewhere in he County budget, now therefore be it RESOLVED, That the 1995 proposed Tompkins County Budget be amended to decrease appropriations by $6,020 in Account A7410.4521 for the following items: (a) Groton Town Library, annual DYNIX fee for second patron access terminal ($1,500 annually) (b) Groton Town Library, purchase of terminal ($220 one time expense) (c) Ulysses Philomathic Library, increase in hours open to the public by three hours per week ($3,500 annually) (d) Newfield Town Library, purchase of table top copier machine for use by patrons of the library ($800 one time expense) RESOLVED, further, That this amendment results in a reduction to the 1995 proposed real property tax levy in the amount of $6,020. A roll call vote resulted as follows on the amendment: Ayes - 2 (Representatives Todd and Winch), Noes - 13. AMENDMENT LOST. Mr. Lerner announced the property tax increase at this time is 3.96 percent. However, he cautioned the Board that a certain amount of rounding up to the next penny will occur. The amount to be inserted in the resolution is $17,422,806. The following Board members made statements: Mr. Proto said upon entering tonight's meeting, he was intending to vote against the budget. However, there was a lot of compromising, and said he would vote in favor of the budget. 327 November 22, 1994 Mr. Winch said he was disappointed with the action taken for the Public Works Department's budget because of the efforts with putting together the presentation held on September 21 regarding the status of public works highways, bridges and funding concerns. Mrs. Livesay responded to Mr. Winch's comments. She said his efforts were not ineffective, and feels it is a beginning and that there still is a lot of work for the Board to do. Mr. Totman feels the actions taken this evening represent a suburban rural and city split, and that it proves a Rural Affairs Committee is needed. He said his main concern is the money being spent for Social Services and the Health Department that is not mandated. He said he will vote against the budget. Mr. Meskill also stated that there has been a lot of compromise, and that the Board is moving in the right direction. Mr. Lane said this is one County, and feels the Board comes together when a budget is adopted. He said he heard the dissatisfaction of residents at the public hearing, and feels the Board has taken the concerns into account. He said a four percent increase is responsible, but would like to see a zero percent increase. Mr. Stein said he was sorry to hear Mr. Totman's comments, and disagrees. A voice vote resulted as follows on the resolution to adopt the budget as amended: Ayes - 14, Noes - 1 (Representative Totman). RESOLUTION ADOPTED AS AMENDED. WHEREAS, the proposed budget for the year 1995 has been presented to the Board by the Budget Officer and a public hearing has been duly called and held pursuant to the provision of Section 5.06 of the County Charter and Code and all persons desiring to be heard concerning same have been heard, now therefore be it RESOLVED, on recommendation of the Budget and Fiscal Policy and Capital Program Committees, That pursuant to Section 5.07 of the County Charter and Code, the said proposed budget and capital program are adopted, subject to the correction of manifest errors by the Clerk of the Board and Budget Officer, as the budget and capital program of Tompkins County for the year 1995, RESOLVED, further, That pursuant to Section 5.03 and 5.05 of the County Charter and Code, the several amounts specified in such budget opposite each item of expenditure set forth in the column adopted are appropriated for the objects and purposes specified, effective January 1, 1995, RESOLVED, further, That the sum of $17,422,806 required to meet expenses and costs of county government in Tompkins County for the fiscal year 1995 as set forth in the budget be assessed against, levied upon, and collected from the taxable property of the nine towns and the city liable therefore. SEQR ACTION: TYPE 11-21 Addition of Resolution(s) to the Agenda The resolution entitled Amendment to Extend Contracts with the Tompkins County Chamber of Commerce, Finger Lakes Association and Community Arts Partnership Through March 31, 1995 was added to the agenda with no objections. Presentation of Resolution by the Planning, Economic Development and Education Committee 328 November 22, 1994 RESOLUTION NO. 264 - AMENDMENT TO EXTEND CONTRACTS WITH THE TOMPKINS COUNTY CHAMBER OF COMMERCE, FINGER LAKES ASSOCIATION AND COMMUNITY ARTS PARTNERSHIP THROUGH MARCH 31, 1995 MOVED by Ms. Mink, seconded by Mr. Proto, and unanimously adopted by voice vote. WHEREAS, Tompkins County currently has contracts with the Chamber of Commerce, Finger Lakes Association and Community Arts Partnership, for the servicing and implementation of tourism - related programs in the County, and WHEREAS, part of the contract involves the New York State Matching Funds program, whereby the State awards funds to Tompkins County based on County funds which must be on deposit before the State funds can be received, and WHEREAS, much of the State Matching Funds are needed to be available during 1994 in order to complete projects during the October -December period, and WHEREAS, the current study on tourism contracts being performed by The Media Revolution, Inc., will have an impact on future contracts with the aforementioned organizations, and WHEREAS, there is a need for the maintenance and continuation of effort in the area of tourism marketing and development, now therefore be it RESOLVED, on recommendation of the Planning, Economic Development and Education Committee, That an amendment to the current contract with the Chamber of Commerce (Contract Number ADM 92-001) to extend the contract to March 15, 1995, for the purpose of State Matching Funds grants only, be executed to advance $68,457 of 1995 Room Tax funds for the purpose of matching the State Matching Funds, RESOLVED, further, That the contract with Community Arts Partnership be advanced $3,500 and Finger Lakes Association be extended to advance $7000 until March 31, 1995, RESOLVED, further, That such funds be placed in Account No. A6475.4504 (Chamber of Commerce) and Advanced to the aforementioned organization to match the State Matching Funds. SEQR ACTION: TYPE II -15 Recess Chairman Stein declared recess at 9:23 p.m. The meeting reconvened at 9:33 p.m. Executive Session It was MOVED by Mr. Meskill, seconded by Mr. Proto, and unanimously adopted by voice vote, to hold an executive session to discuss a personnel matter. An executive session was held at 9:33 p.m. and returned to open session at 9:45 p.m. On motion, the meeting adjourned at 9:45 p.m. 329 Resolution Adopting Budget Table of Contents Schedules: Tax Distribution Table Summary of 1995 Budget All Funds Estimated Fund Balance Interfund & Intrafund Transfers Statement of Reserves 1' 11;1.1: O1,' ('ON'1'ENTS Page i 11 A B C D E Statement of Debt Property Tax Rates Percent Change 1991 to 1995 Capital Program Schedules: Projected Financing Cost Total Spending 1995 through 2004 Projected General Revenue Cost 1995 through 2004 1995 to 1999 Capital Program Line Item Budget Detail J 1-52 f:kryadmio\956udgetVmaINTOCiU S x661 ZZ za4T.0 AO TOMPKINS COUNTY TAX DISTRIBUTION TABLE 1994 Assessed Value for 1995 Budget CITY/TOWNMLLAGE Real Property Tax GROSS Town Sales Real Property Workers' Assessed Value • LEVY Tax Credits Tax NET LEVY Comp. Net Tax Caroline 90,468,164 450,542.68 350,150.00 " 100,392.68 49.29 100,441.97 Danby 110,166,739 548,644.02 329,145.00 " 219,499.02 60.02 219,559.04 Dryden - Outside the village 418,556,142 2,084,461.49 0.00 2,084,461.49 269.46 2,084,730.95 Dryden - VSages of Freeville & Dryden 76,039,457 378,685.93 0.00 378,685.93 41.43 378,727.36 Total 494,595,599 2,463,147.42 0.00 2,463,147.42 310.89 2,463,458.31 Enfield 91,020,869 453,295.22 0.00 453,295.22 49.59 453,344.81 Groton - Outside the village 82,397,105 410347.80 398,891.00 " 11,456.80 71.06 11,527.86 Groton - Village of Groton 48,033,723 239,213.90 0.00 239,213.90 26.17 239,240.07 Total 130,430,828 649,561.70 398,891.00 250,670.70 97.23 250,767.93 Ithaca - Outside the village 489,718,389 2,438,858.31 0.00 2,438,858.31 387.25 2,439,245.56 Ithaca - Village of Cayuga Heights 221,086,828 1,101,039.82 0.00 1,101,039.82 120.45 1,101,160.27 Total 710,805,217 3,539,898.13 0.00 3,539,898.13 507.70 3,540,405.83 Lansing -- Outside the village 390,792,704 1,946,196.13 0.00 1,946,196.13 354.17 1,946,550.30 Lansing - Village of Lansing 259,288,225 1,291,287.52 0.00 1,291,287.52 0.00 1,291,287.52 Total 650,080,929 3,237,483.84 0.00 3,237,483.64 354.17 3,237,837.81 Newfield 141,458,464 704,480.69 571,838.00 " 132,642.69 77.07 132,719.76 Ulysses - Outside the village 163,238,307 812,947.01 286,147.00 526,800.01 118.11 526,918.12 Ulysses - Village of Trumansburq 53,555,122 266,711.15 0.00 266,711.15 0.00 266,711.15 Total 216,793,429 1,079,658.16 286,147.00 793,511.16 118.11 793,629.27 City of Ithaca 862,648,064 4,296,094.34 0.00 4,296,094.34 469.97 4,296,564.31 TOTAL 3,498,468,302 17,422,808.00 1,936,171.00 15,486,635.00 2,094.04 15,488,729.04 * The Full Value and Assessed Value are the same in Tompkins County '• The County -wide tax rate increase for 1995 is $.19 per $1,000 of assessed value. The Net Levy in the four towns asterisked increased more than $ .19 because town sales tax credits have declined for 1995. TI>alrhactd►ows.1994and199Siewn:Rcounty pt4pi;.ltytaX tea fee loge. o#Hnletdtplt, Towi otUlysseaouaae e: rtttageofTi g,ek whidtis J 9S'Townseteo taxnevmsesi om&asditagamotCountytaxesiox eve vette lova owns aeu.. hei .. - wlde ri x rata ins aaedby S 19 The Tovun c Falirldt weotup $ .267;:teTown of tltyax Tata weaiG to 3439. 1904 Tax Rat. $0.58 $1.53 $4.80 $4.80 $0.81 (see below) $0.00 $4.80 $4.80 $4.80 $4.80 $4.80 $0.42 $2.28 (see below) $4.80 $4.80 ltsgarta.t Pave 5 ctytlafa\95pgagU,•Y10I$TABUIMK9 Mtn rate::' Ciaati, vita $1.567 3.230 54.797 ; .0116: Schedule , P66 T 'ZZ zagUI AO Schedule B SUMMARY OF 1995 BUDGET ALL FUNDS LESS: Estimated Revenues Appropriate Cash Surplus Appropriated Revenues Estimated Revenues 67,479,906 Appropriated Fund Balance General Fund 161,851 Proposed Real Property Tax Gross Levy 67,641,757 f:btyadmin\95budgelfinaMLLI' UNDS. WK4 17661 'ZZ zagTUOAON Schedule C ESTIMATED FUND BALANCE* as of December 31, 1994 Estima an e u€. ct • encumDranci FUND GENERAL SOLID WASTE 6'7 7'35 AIRPORT 0 ROAD 7 HIGHWAY MACHINERY 8 DEBT SERVICE *Director of Finance's estimates $691,939 Fund Balance appropriated by Board of Representatives to reduce the tax levy $161,851 $0 $0 $0 $0 $0 f:ctyadmin\95budget\final\ESTFB-2WK4 b661 `ZZ 1aquzanoN Schedule D INTERFUND & INTRAFUND TRANSFERS An Interfund Appropriation is an appropriation which appears in more than one fund, and is thus included twice in the grand total of all funds. QST CTY ADMIN COMMITTEE BDGT COMM REUEADOPTED 1995ERECOMMEND RECOMMEND RECOMMEND 1995 1995 1995 1994 TOTAL APPROPRIATIONS 98,621,210 95,212,580 98,122,464 96,123,654 95,288,836 TOTAL REVENUES 78,587,276 77,467,351 78,597,278 77,906,511 77,704,179 LESS: INTERFUND & INTRAFUND TRANSFERS COUNTY ROAD FUND 3,971,117 3,138,558 3,971,117 3,323,947 3,157,139 DEBT SERVICE FUND 1,138,672 1,138,672 1,138,672 1,138,672 1,138,672 LIBRARY FUND 968,428 925,928 968,428 940,928 918,027 HIGHWAY MACHINERY 1,040,535 835,535 1,040,535 835,535 805,294 INTRA -FUND ITEMS 4,207,743 4,207,743 4,207,743 4,207,743 4,205,141 TOTAL INTER/INTRA FUND; 11,326,495 10,246,436 11,326,495 10,446,825 10,224,273 i Kum •...+�.•. -.. � _...- - 4 4} .�M1•vti %.'•55::::r�.Yij'Cjy � -- - �.- � - �> . ?i.'j ..: /gg'.: ,;: .::��` •^�'....3� Y.'d`:i J � ::3' 3`�/:k 4 Y'.�?� a..'�. i . o.�*:`�. .i K:. nC . :.L .. .. .'�+�. ... .. .... ...,.• .. .:.. ;y.}.`?;,.:?;.:``:` �`�':':'a:'v:`.i';`•:i:?•<?i2":i::<i;;`:ii;Ri`i12A.ri:i2 G^'i :j^:» N•:artc:ay:; f:\cty ad min\95budget\final\IFUND-2. W K4 t7661 `ZZ iaquxanoN Schedule E as of January 1, 1995 INSURANCE RESERVE January 1, 1994 Balance $557,986 1994 Appropriation 261,042 Known and Estimated Expenses thru 12/31/94 (427,669) Interest Earned and Recoveries thru 12/31/94 20,000 Estimated Balance at 12/31/94 $411,359 Reserve for Indemnification & Expenses, 1/1/95 and beyond Personnel - Arbitrations (20,000) Assessment Litigation (70,000) All Other Judgments and Claims (437,966) 1995 Appropriation 234,883 Estimated Balance 12/31/95, Insurance Reserve $118.276 RETIREMENT RESERVE Balance, January 1, 1994 $875,595 Projected Contributions 100,000 Beginning Balance, 1995 Retirement Reserve $975,595 f:\ayadmin\95budget fmal\95INSRSV.WK4 i7661 `ZZ 1aquzaAON Schedule F BONDS Hospital Public Safety Solid Waste 92 Mental Health 1992 Issue TOTAL BONDS ISSINA 10/15/76 12/15/85 05/01/92 12/07/89 05/01/92 5.50% - 5.70% 7.10% 5.60% - 6.00% 6.40% 5.60% - 6.00% $7,200,000 2,475,000 1,108,000 3,625,000 3,117,000 $17,525,000 BOND ANTICIPATION NOTES Solid Waste 12/27/90 4.01% 6,735,000 Solid Waste 09/08/94 3.92% 5,000,000 East Hill Road 09/29/92 3.92% 670,000 Landfill Closure 09/29/92 3.93% 4,300,000 New Airport 06/03/93 4.00% 4,700,000 Airport Hangars 08/12/93 3.72% 380,000 Assessment GIS 08/12/93 3.72% 123,841 Planning GIS 08/12/93 3.72% 107,200 EMS Computer 08/12/93 3.72% 60,000 TOTAL BANS OUTSTANDING DEBT $22,076,041 $39,601,041 f:\ctyadmin\95budgat\Cma1\STMPDBBT. W K4 17661 'ZZ zagWOAON 20% 15% 10% 5% 0% -5% -10% Percent Change -- Property Tax Rates 1991 to 1995 15% 6% Schedule G 4% 1991 f ActyadminW5budgaNinalkadopbgt.pro 1992 1993 1994 1995 BONDS HOSPITAL PUBLIC SAFETY SOLID WASTE 92 MENTAL HEALTH 1992 ISSUE TOTAL BONDS BANS SOIL WASTE EAST HILL RD LANDFILL CLOS SOLID WASTE CENTER NEW AIRPORT AIRPORT HANGARS ASSESSMENT GIS PLANNING GIS EMS COMPUTER TOTAL BANS PROJECTED CAPITAL PROGRAM FINANCING COST -- TOTAL SPENDING 1995 THROUGH 2004 Schedule H 7,200,000 1,576,200 1,507,800 1,439,400 1,371,000 1,302,600 1,232,200 2000 2,475,000 561,525 533,125 504,725 500,437 470,262 440,087 2000 1,108,000 241,318 162,255 155,187 91,788 86,595 85,403 82,212 79,019 77,542 75,290 2012 3,625,000 425,600 412,800 400,000 411,400 397,000 382,600 368,200 353,800 339,400 325,000 2010 3,117,000 393,282 400,970 388,088 334,407 325,330 312,272 301,213 290,156 252,983 241,960 2012 17,525,000 3,197,925 3,016,950 2,887,400 2,709,032 2,581,787 2,452,562 751,625 722,975 669,925 642,250 6,735,000 587,175 738,200 717,200 696,200 675,200 654,200 633,200 632,200 640,000 616,000 2012 670,000 66,331 64,200 62,900 61,600 60,300 59,000 67,700 65,750 63,800 61,850 2006 4,300,000 368,990 384,042 376,358 368,669 360,985 353,297 407,533 395,974 384,420 372,862 2012 5,000,000 496,500 446,560 437,625 428,685 419,750 410,810 473,875 460,435 447,000 433,560 2013 4,700,000 388,000 419,766 411,368 402,964 394,565 386,161 445,443 432,809 420,180 407,546 2013 380,000 39,136 35,725 35,010 34,295 33,580 32,865 37,910 36,835 35,760 34,685 2013 123,841 35,567 34,907 33,592 32,276 1998 107,200 30,788 30,217 29,078 27,939 1998 60,000 17,232 16,913 16,275 15,638 1998 22,076,041 2,029,719 2170,530 2,119,405 2068,265 1,944,380 1,896,333 2,065,660 2024,003 1,991,160 1,926,503 EXISTING DEBT SERVICE 5,227,644 5,187,480 5,006,805 4,777,297 4,526,167 4,348,895 2817,285 2,746,978 2,661,085 2,568,753 PERMANENT 'I FACILITY 210,000 50,925 49,140 4 ,35 45,570 43,785 2002 FULL SCALE COMPOSTING 3,395,000 359,845 352,782 345,724 338,661 331,603 324,540 374,361 363,744 2018 COMPUTER MODERNIZATION 760,000 184,300 177,840 171,380 164,920 158,460 2000 EQUALIZATION & MAPPING 51,150 12,403 11,969 11,534 11,099 10,664 2000 GIS (PHASE11) 580,000 140,621 135,692 130,763 125,834 120,905 2000 DPW FACILITY RENOVATION 255,000 23,231 22,775 22,319 21,863 21,407 20,951 24,168 23,482 22,798 2014 BIGGS A INTERIM RENOV 122,300 122,300 1995 OLD COURT RESTORATION 5,000 5,000 1995 ADA COMPLIANCE 280,000 25,508 25,007 24,566 24,006 23,506 23,005 26,537 25,779 25,032 2014 MH BLDG ELEVATOR 140,000 12,754 12,504 12,283 12,003 11,753 11,503 13,269 12,889 12,516 2014 LIBRARY FACADE REHAB 150,000 13,665 13,397 13,161 12,861 12,593 12,324 14,216 13,810 13,410 2014 CONGESTION MGT BUS 56,900 56,900 1995 EMS TRANSMITTER 77,434 77,434 1995 E911 685,816 106,301 105,000 103,000 102,534 98,766 91,231 87,464 83,696 76,161 2004 TC3 MASTER PLAN 4,145,000 418,338 417,988 422,063 420,275 417,913 419,975 421,175 421,513 420,988 2010 AIRPORT IMPROVEMENTS 3,835,000 1,600,000 825,000 1,060,000 350,000 1999 COOPERATIVE EXT IMPS 350,000 32,750 32,100 31,450 30,800 29,800 33,850 32,875 31,900 30,925 2014 FUTURE FINANCING COST 261,634 2569,870 2,139,116 2,406,226 1,671,059 1,291,783 990,013 988,028 987,431 965,574 TOTAL PROJECTED EXPENSES 5,489,278 7,757,350 7,145,921 7,183,523 6,197,226 5,640,678 3,807,298 3,735,006 3,648,516 3,534,326 REVENUES (4,101,872) (6,219,800) (5,515,118) (5,614,031) (4,772,822) (4,289,766) (3,161,773) (3,107,480) (3,076,146) (2,991,497) COUNTY SPONSORSHIP 1,387,406 1,537,550 1,630,803 1,569,492 1,424,404 1,350,911 645,525 627,526 572,369 542,829 FISCAL PLAN TARGETS 1,410,930 1,453,258 1,496,856 1,541,761 1,588,014 1,635,655 1,684,724 1,739,266 1,769,324 1,840,944 rwywadM9sewKadUgNMa4 17661 'ZZ 1aquzanom 1,213,672 1,176,479 1,118,005 1,067,043 936,239 877,306 420,460 393,053 339,530 312,157 j 1995 THROUGH 2004 CAPITAL PROGRAM PROJECTED GENERAL REVENUE COST Schedule I BONDS PUBLIC SAFETY MENTAL HEALTH 1992 ISSUE BANS EAST HILL RD ASSESSMENT GIS PLANNING GIS EMS COMPUTER 2,475,000 561,525 533,125 504,725 500,437 470,262 440,087 2000 3,625,000 108,947 96,147 83,347 94,747 80,347 65,947 51,547 37,147 22,747 8,347 2010 3,117,000 393,282 400,970 388,088 334,407 325,330 312,272 301,213 290,156 252,983 241,960 2012 1,063,754 1,030,242 976,160 929,591 875,939 818,306 352,760 327,303 275,730 250,307 670,000 66,331 64,200 62,900 61,600 60,300 59,000 67,700 65,750 63,800 61,850 2006 123,841 35,567 34,907 33,592 32,276 1998 107,200 30,788 30,217 29,078 27,939 1998 60,000 17,232 16,913 16,275 15,638 1998 149,918 146,237 141,845 137,452 60,300 59,000 67,700 65,750 63,800 61,850 EXISTING DEBT SERVICE ai COMPUTER MODERNIZATION EQUALIZATION & MAPPING GIS (PHASEI I) DPW FACILITY BIGGS A INTERIM RENOV OLD COURT RESTORATION ADA COMPLIANCE MH BLDG ELEVATOR LIBRARY FACADE CONGESTION MGT BUSES EMS TRANSMITTER TC3 MASTER PLAN FUTURE FINANCING COST 760,000 51,150 580,000 255,000 122,300 5,000 280,000 140,000 150,000 19,000 77,434 4,145,000 184,300 177,840 171,380 12,403 140,621 23,231 122,300 11,969 135,692 22,775 11,534 130,763 22,319 164,920 11,099 125,834 21,863 158,460 10,664 120,905 21,407 2000 2000 2000 20,951 24,168 23,482 22,798 2014 5,000 1995 1995 25,508 25,007 24,566 24,006 23,506 23,005 26,537 25,779 25,032 2014 2014 13,665 13,397 13,161 12,861 12,593 12,324 14,216 13,810 13,410 2014 19,000 1996 77,434 1995 267,736 267,512 270,120 268,976 267,464 268,784 269,552 269,768 269,432 2010 223,734 667,465 654,192 643,843 629,559 614,999 325,065 334,473 332,839 330,672 TOTAL PROJECTED EXPENSES 1,437,406 1,843,944 1,772,197 1,710,886 1,565,798 1,492,305 745,525 727,526 672,369 642,829 PRIOR REVENUESANCE (50,000) (141,394) (141,394) (141,394) (141,394) (141,394) (100,000) (100,000) (100,000) (100,000) (165,000) COUNTY SPONSORSHIP 1,387,406 1,537,550 1,630,803 1,569,492 1,424,404 1,350,911 645,525 627,526 572,369 542,829 FISCAL PLAN TARGETS 1,410,930* 1,453,258* 1,496,856* 1,541,761* 1,588,014* 1,635,655* 1,684,724* 1,739,266* 1,769,324* 1,840,944* *Estimated fAcryadoinW5bdg ( 895NDCGP.70.S 17661 `ZZ .Jaqui lioN SOLID WASTE Permanent HEW Colleetica Center **•EBllview Road Recycling and Solid Waste Center Peill Scale Organic Waste Management Facility 1995-1999 CAPITAL PROGRAM 210,000 210,000 210,000 6,335,000 7,219,000 6,105,000 (684,000) 50,000 50,000 330,000 10,300,000 10,300,000 8,829,211 1,470,789 3,395,000 3,395,000 3,395,000 Schedule J Borrow/Repay with User Fee Boaow/Repay with User Fee Beam/Repay with User Fee Boaow&Repay with User Fee DATA PROCESSING *Computer Modernization 760,000 0 760,000 760,000 Barrow -Department Payments PLANNING **Equalizaionand Mapping 205,951 154.801 154,801 51,150 51,150 Baaow/RepayGeneral Rad GIS (PHASE ll) 635,000 635,000 55,000 130,000 150,000 150,000 150,000 Borrow/Repay AIRPORT ***Runway Overlay 1,772,000 2,157,000 172,000 (385,000) 800,000 800,000 PFC, FAA, State *Airport Master Plan 125,000 0 125,000 125,000 FAA, State, AP Fund *Purchase of Disabled Passenger Lift 40,000 0 40,000 40,000 FAA, State, AP Fund *Rehabilitate Snow Plow 100,000 0 100,000 100,000 FAA, State, AP Fund *Land Acquisition 100,000 0 100,000 100,000 PFC, FAA State *ARFF (Fire) Truck Purchase 375,000 0 375,000 375,000 FAA, State, AP Fund *Design & Construction Access Taxiway 350,000 0 350,000 350,000 FAA, State, AP Fund *Extend Parallel Taxiway 1,160,000 0 1,160,000 100,000 1,060,000 FAA, State, AP Fund *Snow Blower Purchase 250,000 0 250,000 250,000 FAA, State, AP Fund *Power Sweeper Purchase 100,000 0 100,000 100,000 FAA, State, AP Fund BUILDING RENOVATIONS -NEW CONSTRUCTION Bostwick Road Facility Renovations Biggs A lumina Meuorcs 280,000 125,000 25,000 155,000 150,000 105,000 278,000 278,000 200,000 78,000 Bonow/Repay General Fund Borrow County CantingeatPund, State Aid & Federal Md Old Courthouse Restoratim sad Access *ADA Compliance 180,000 280,000 175,000 0 2,000 5,000 178,000 O 280,000 280,000 General Funds Borrow/Payback Rental Revenue do General Fund *Mental Health Building Elevator 140,000 0 0 140,000 140,000 *Library Facade 150,000 0 0 150,000 150,000 Mental Health Building Payment Borrow/Payback General Fund TRANSIT Transit Bus Project Transit sit Fare Boxes 63,925 63,925 0 0 63,925 9,500 9.500 0 0 9600 General Fund Sales Tax 54,500 General Fund 55,000 *Congestion Management Buses 19,000 0 0 19,000 19,000 General Fund FIRE/EMS *Medical Base Transmitter 8911 77,434 685,816 685,816 77,434 77,434 O 0 31,126 65,409 65,409 65.409 65,409 392,454 Telephone Service Charge General Fund OTHER Tompkins Cortland Community College (TC3) Dryden Dam ..*.,,P, . •••ar p.sa.d.dno n..a t:4tytlei l9 .a rrW9CAP.WK4 3,000,000 3,000,000 100,000 83,333 83,333 300,000 500,000 500,000 500,000 1,100,000 83,333 Borrow/Repay TOTAL 31,659,959 28,491,375 16.008.012 3,168,584 4,822,857 5,065,409 2.080,409 1.775,409 1,515,409 392,454, b661 `ZZ nclw°noN DECEMBER 27. 1994 1 9 9 5 T O M P K I N S COUNTY BUDGET GENERAL GOVERNMENT SUPPORT BUDFIN2 OBJECT MODIFIED CNTY ADMN COMMITTEE BDGT COMM ACTUAL BUDGET REQUEST RECOMMEND RECOMMEND RECOMMEND ADOPTED CODE ACCOUNT NAME 1 9 9 3 1 9 9 4 1 9 9 5 1 9 9 5 1 9 9 5 1 9 9 5 1 9 9 5 A1010 - BOARD OF REPRESENTATIVES THE BOARD OF REPRESENTATIVES IS THE ELECTED LEGISLATIVE. APPROPRIATING, GOVERNING AND POLICY DETERMINING BODY OF THE COUNTY. 1000 PERSONAL 132,800 134,07.5 140,275 1401,275 140,275 140,275 140,275 4010-E-AT-AETUU_ 47759 37,5$9 3$,301 37,301-----3,$,301 30,30------3$,30i- 0000-$E8ETTT3------- --------30i6n-----44,$3x-----34,318-----34,313-----34,31$-----34,313-----79,i5$- TaTAL-A1010-A7EiF0EITATI0A3------------714,u7 730,994 733,097 737,007-----733,007 733,007 727,94W - TOTAL COUNTY CUT Y14,507 ----730 904 733,097-_--7 037------733 097 733,047-----Y77,914- A1040 - CLERK BD OF REPRESENTATIVES THE CLERK OF THE BOARD IS RESPONSIBLE FOR THE DAY-TO-DAY ADMINISTRATION OF THE COUNTY BOARD. 1000 PERSONAL 84,700 85,03593,416 87,887 93,416 93,416 -700a-EouT75EnT35 93,416 411a� NTRACTUAL--9=031 14=513- 17,903 11=$03-----17=903 17:915 17,903 -----$aaa-$EAETIT3- 70,$18__ 10,339-_--_--77,545-----77,019 77,59$ 77,89$-----1$,977- TOTAL A1540 APPROPRIATIONS- 11$,$57 111,397- 179,119 171,511 -179,019 174,019 17 74$ TOTAL -A1140 -REVENUES _--- TOTAL-ZOUNTY MT 115,15x7 119,347 179=019 171=3ii 179=019 171=019 175=745- A1162 - UNIFIED COURT SYSTEM SECURITY PERSONNEL IN COURTHOUSES FOR COURT ACTIVITIES - REIMBURSED BY THE NYS OFFICE OF COURT ADMINISTRATION. 41. C...) 1000 PERSONAL 27,070 28,000 28,000 28,000 28,000 28,000 28,000 4000 -CONTRACTOR 043 493- 310- 310- 0001 BENEFITS 7,070 _-7,147_ _ 7,147_ _ _ 310 310 310- 7=147- 7=147 -7,14'F-----7=147 TOTAL-AII57-A771Ea7ITATI0A3- 30,_033- 30,537- 30,537 • 30,537 30,537 30,537-----30,537- TOTALTOTAL A1157 REVENUES 75,507 30 147- 30,147- 411 147 30, 147 30, 147 30,147- -COUNTY-E13T 3,345- _-'493- 1310-------13ia__-----iia------'310-------'3i0- A1165 - DISTRICT ATTORNEY INVESTIGATES AND PROSECUTES VIOLATIONS OF STATE AND LOCAL LAW. RANGING FROM MOTOR VEHICLE INFRACTIONS TO MURDER. 1000 PERSONAL 413,207 433,280_ 442,645 400,000 442,645 422,630 422,630_ -7011 E UIPMENT 71$ 14,579- 4940 -4A00 4,940 4,94U-- ----4 941 4400-5ENEfAETuAL $7,437----111;4113-----101;174_---Iaa1934-----Ta1i174_---101174-----1a1,31$_- -$a11 BENE€ITS 77,3$0 7$,975- $5,417 73,5$7- $5,417 $7,877-----54,319 TOTAL-Ai153-AEVENUEIATIIF3 379,457 540,790 533,171 3$1 371_- -533071 511,371----390,397- TOTAL -1155 REVENUES 59,570 71,741 54,075 541075 54,075 54,075------54,075- -313,534 TOTAL-OaUATY-Ea3T 359,049 37,,093 -317,793- -371,093 347,793-----334,371- A1166 - SPECIAL PROSECUTOR A SPECIAL PROSECUTOR IS ORDERED BY THE COURTS TO BE MIRED IF A PROFESSIONAL CONFLICT SHOULD PREVENT PROSECUTION BY THE DISTRICT ATTORNEY. 4000 CONTRACTUAL 23,814 TOTAL A1145 APP11P1EIATION3 73,$14 TOTAL-CUUNTY-COST 73,$14 17661 `ZZ nqui AoN 1 9 9 5 DECEMBER 27. 1994 TOMPKINS COUNTY GENERAL GOVERNMENT SUPPORT OBJECT ACTUAL CODE ACCOUNT NAME 1 9 9 3 MODIFIED BUDGET 1 9 9 4 BUDGET CNTY ADMN REQUEST RECOMMEND 1 9 9 5 1 9 9 5 A1170 - LEGAL DEFENSE OF INDIGENTS MANDATED. COURT APPOINTED ATTORNEY CRIMES AND OF PERSONS AGAINST WHOM 1000 PERSONAL 661212_ 69,974 72,188 _-_--7444-EBIITPNENT --- 134 I,234- 3,523 - - 4444 C NTNACTUAL -537764-_7;111174 --- 747,313- . -4444 -BENEFITS --_-_ 141711_ 111340---_-_-11 874-_ TOTAL A1174 APPROPRIATION$ _______ 7401547 71431584- 7441414 TOTAL-AT174-NI--------___-___ 27474-----3Z. -----3,444 TOTAL-COUNTY-E03T-__----- -587,777--`--58816$8---7841454 COMMITTEE RECOMMEND 1 9 9 5 BUDFIN2 BDGT COMM RECOMMEND ADOPTED 1 9 9 5 1 9 9 5 FOR DEFENSE OF POOR PERSONS ACCUSED OF FAMILY COURT PETITIONS ARE FILED. 721188 72,188 8_721188 72,188_ _701:517-----747,113 747:311" 787,417 -TT,824 ILAN II,524 4,334- 744,524---- 744,456----741,37! 7851144_ 7841870-----7441454 3$31375 ----7841154- A1180 - JUSTICES & CONSTABLES MANDATED. STATE FEE PAID TO JUSTICE COURTS FOR EACH CASE TURNED OVER TO COUNTY COURT. 4000 CONTRACTUAL 1,570 1,734 1,786 1,786 1,786 1,786 1,786 TOTAL-AII80APPNOPNIATIO13 11570-----`11734--_-_-_-_11788 -11786 11785_ 11745------11785" TOTAL 7:aUNTY 7:461 1,174- 1 744 ___--113$3__--- 117$4___--114$3__--- 117$3_----_11383 A1230 - COUNTY ADMINISTRATOR SUPERVISION OF MOST COUNTY DEPARTMENTS, ADVISEMENT TO COUNTY BOARD ON POLICY DEVELOPMENT. PROVISION OF INFORMATION TO PUBLIC ON COUNTY FINANCES AND SERVICES. 1000 PERSONAL 95,467 95,991 1571753 157,753 1571753157,753 157,753 - ----f444-EOUTYRENT 778------11146------- -------- - --- 444a -C NTNACTOAL -5-344----- 4,444- ----74-430-----7a-434-----7a438-----76434-' 71471_ - 8444-ItIEFITS__ 71;078= 14367_31430-----31,430- 31,434__ _ 311430 _ 761444 TOTAL A171a APPNOPNIATI513 173,353__171115571011132141114_ _714111 - 714,1114___74515`38_ TaTALAI730_N_EVENUES.�---_�--- _1---- .1-�- _1 TOrAiCOUNTY EAST-------- __ --- -----__-1173543 _iII:447 __--2051125-----2451128- ---77181378 -7181378-----7841483 A1310 - OFFICE OF BUDGET & FINANCE COLLECT. RECEIVE. HAVE CUSTODY OF DELINQUENT TAXES. ISSUE CERTIFICA _-___1000 PERSONAL 204,285 127,169 71,148 2404-E UTPRENT - 1433 ----3474 i -8348-1E1'0111 L --- 33,41438__ _14,187- ---18,5221 TOTAL 81314-APPN4PNTATION3 _--3141477 - 1701414---- 1151873 TOTAL-AI3T0-NEVENIIES------------_ --737 774-----83 818-----84 475 74TAL-C4u1TY C45T 87;548 431545- 7311047 A1311 - INSTALLMENT TAX ADMINISTRATION 1000 PERSONAL - 7400-€puIP4JNT 8 4404NTNACTIIAL - 8444 BENEFITS TUNE AT3TT-APPNOPNIATTONS TOTAL A1311 REVENUES TOTAL -COUNTY -COST DEPOSIT AND DISBURSE COUNTY FUNDS. COLLECT TES OF RESIDENCE. AND PREPARE COUNTY BUDGET. 71,148 71,148 71,148 71,148_ --`--75 554 ----75354-----751554 251444- 181871- 18,571 181871-_--_1_31633_ 111,373--__-1131373 1151573- 1171843_ 841476----- 54,475 841476- 841474 761447- 761007 751447- 23,377 46,717 44,595 441595 441595 44 595 441595 -3,104- 344 34a- 344 x344- 344 -10847 -4''430- 14,768 -141'158- 14,755 141768- 13,741 111084 -41437 --0,037- 4,057 4,457 7,576_ 14:547__--_71,777- 681770 6,720- 58,774 58,770 58,770 71,177`__-177,440Y177,44 - 127,444----127 444----177 44a- TO:547----- _-- 30,770__---34,770= 341774= 301770- 34;774= 17661 'ZZ zaquI A0N1 11 9 9 5 BUDFIN2 DECEMBER 27. 1994 T OMPKINS COUNTY BUDGET GENERAL GOVERNMENT SUPPORT OBJECT MODIFIED CNTY ADMN COMMITTEE BDGT COMM ACTUAL BUDGET REQUEST RECOMMEND RECOMMEND RECOMMEND ADOPTED CODE ACCOUNT NAME 1 9 9 3 1 9 9 4 1 9 9 5 1 9 9 5 1 9 9 5 1 9 9 5 1 9 9 5 A1315 - COMPTROLLER OFFICE OF THE CHIEF FISCAL OFFICER CHARGED WITH THE RESPONSIBILITY OF AUDITING, PRESERVATION OF CLAIMS AND ACCOUNTS. AND MAINTENANCE OF COUNTY PAYROLL SYSTEM. 1000 PERSONAL 225,133 235,_596 231,_422 231,422 2311,422 231,_422 231,422 7000-rgunimm -84 1,035------- 350------ 350- 350------- 350 35a- 4000 -C NTRACTUAL 30781--`--40,157-----53184--`--53180 53 104-----53104-----54857 -8000-8TIETTT5- 45,510-----5,,040 55,768-----55,708`---55,708_--_-_--55,708 45,707-_ TOTAL A1315 APPROPRIATIONS 310,013 333,878-----34-,844 340,044 340,044 - 340,844 337,378 TOTAL-AI315-REVENUES __ 40,734-__----X,050--_-_---7,800------7,8aa------7,800_-_-----7,80-------7,8aa- TOTAL COUNTY C -ST---`---`-------- -704,773 --311,878--33,,844--`-337,844-----337,844 `_392,844 374,578_ A1345 - PURCHASING THE DIVISION OF PURCHASI BUYING AND PROVIDES COPI 1000 PERSONAL__ 161,131 166,028 7000-E UTPMENfi`---`-------- 4,138------8,300- 4000-tWNTRAETUAL 103,887 I10,040- 0000 -BENEFITS 38,01E--`--43,785- TOTAL A1345 APPROPRIATT-N- -3-5,473----373,8RI- TOTAL_-AT345-REVENUES ,41,47,____T85,350-__ TOTAL COUNTY COST 185 550 107,444- A1355 07455 A1355 - DIVISION OF ASSESSMENT 1000 PERSONAL 7000-EoUTPMENT 4-00 E NT RA NG & CENTRAL ER. PRINTING 177,316 1,507__-_ -4,507 4,507 44,004 04,044 34,004 45,431-_---_-40,434- 44,434- -375,881 - 375,801 375,881 _-140,0011---- 174,881- SERVICES CONDUCTS OR OVERSEES ALL COUNTY . MAIL, AND COURIER SERVICES. 177,316_ 177,316_ 177,316 177,316 ,004 45�570- 4U,434- 411,707- 375,881 -318,438 T48,000-----I40,00a T48,aaa-----i48,aaa- 17i,801 -` 170,801 174,001-----177,430- VALUES 74,88, --- i77,430 - VALUES ALL REAL PROPERTY FOR ASSESSMENT PURPOSES - MAINTAINS PROPERTY RECORDS - ADMINISTERS THE REAL PROPERTY TAX LAW. 350,577 374,794 391,989391,989 391,989391,989 391,989 ETUAL ----33,184 70,270----`03750 _`--83750----`03750 ---_03758 07,303 - TOTAL ANEFOPR 07,704 43,7J5�-__`77,455 _ 77,455-----77,455_`_-__77,455 55,780-_ TOTAL A1355 APPROPRIATIONS- 484,811----557,857-57T,7aa'- 577,700-----57T,3aa - 577,Taa---- 515,171 TaTAI-_Ai305-REVENiiES 81,031 78,�3s3-----85,150___ 85,,50____ 85,,50____ 85,,50 85,i5a- TOTAL TOTAL -COUNTY COST 403 180 433 X334 -447 550 -447 550 -447„0M 447 550- 430,471- 30471 0,771: -8,537- 8,771------8,537- A1362 A1362 - TAX ADVERTISING EXPENSE LEGAL ADVERTISING AND NOTIFICATION EXPENSES FOR TAX SALE, REDEMPTION, AND FORECLOSURE PROCEEDINGS IN CONNECTION WITH UNPAID PROPERTY TAXES. 4000 CONTRACTUAL 4,269 6,600 5,000 5,000 5,000__-__ 5,000 5,000 TOTAL-Ai307-APPADFITATTONS 4,705 0,800- 5,000 8,478 3,400- 7,030- -7,000- 7,000__--- 7,1100- 7,000_ A1364 - EXPENSE TAX ACQUIRED PROPERTY MANDATED. EXPENSES OF COUNTY OWNED PROPERTY ACQUIRED THROUGH FORECLOSURE. INCLUDES ADVERTISING AND MASS MAILINGS. 4000 CONTRACTUAL 5,872__ __ 7,457_____14,300__ _ 14,300 14,300 14,300 14,300_ TOTAL A1354 APPR-PRIATIONS- 5,832 ` 5,457 14,300 ` -14,30- _ __14,300 14,300 14,300 TUTAL-AT304-REVENUES----__-_-- 7,,00---_-i4,90094,300-__--14,300- I4,300 14,900= TUTAL-E-UNTY C -ST------------ 5 j77----- 5,357 ------- TOTAL A1362 REVENUES- -"-------' i 5 0110- 5 000 17,000- 5,01111 TOTAL-Ea11NTY-E-ST 17,743__-_ 1-,--0 17,11110 i7�---- 17,1111- 17,-------`i7,--11_ 17661 `ZZ zagUI AO 1 9 9 5 BUDFII' DECEMBER 27, 1994 T OMPKINS COUNTY BUDGET GENERAL GOVERNMENT SUPPORT OBJECT CODE ACCOUNT NAME ACTUAL 1 9 9 3 MODIFIED BUDGET 1 9 9 4 REQUEST 1 9 9 5 CNTY ADMN RECOMMEND 1 9 9 5 COMMITTEE BHT COMM RECOMMEND RECOMMEND ADOPTED 1 9 9 5 1 9 9 5 1 9 9 5 A1380 - FISCAL AGENT FEES MANDATED HANDLING ANO PROCESSING OF COUNTY SERIAL BOND CERTIFICATES. 4000 CONTRACTUAL 3,281 4,_000 3,_600 31600__ _ _3,600 3,600 3,600 _ TOTAL A13$0 APP15PRIATTON3 3,251 41000-------311,00 -31500 - 31500 3,104-------3,560- TDT�cE-COUITY-COST--------------------317$1------4,1100------31:011------------3,10------3,5015-------3,1411-------3,503-44----- 1 A1410 - COUNTY CLERK THE OFFICIAL REGISTRAR OF THE COUNTY. CHARGED WITH THE FILING. RECORDING. AND DEPOSITING OF DOCUMENTS. MAPS. AND PAPERS IN ACTIONS AND SPECIAL PROCEEDINGS. 1000 PERSONAL 203,913 219,063 225,378 225,378 225,378 225,378 225,378 -71144 E UIPM-ENT 3,133- -73„341 _71II7_-71117 7,117-------7,117-------7,117- _-_--4004-CONTRACTUM: ----331310 501173-----541354 531383-----53 3$3-----53 4$3- 51,101- 5644 eENETTT3---- 481757-----3311$4 31,171 31,171 ----5Ij71 511571-----43105$- T11TALXI414-APP1f0PNTATTUN3- -7451574 3471357- -3341133-_ _3331753- -3331153_ _33J 155- -I31„413- _ TOTAL X IU NU REVEES 4331341----3$51000-----3301000 - 3301000-----3301000 -- 304 000-----330 000 Twat-Eomv-E4'Sfi -1371777-----371033-----331$33=----301843 511 BAS -----541$43=----3$1031= A1411 - DIVISION OF MOTOR VEHICLES 1000PERSONAL 7004_ E UTPRENT 44110-COITRACTUAt -$000-aENETTT1- TOfi AT-AT4II-APPIC6PRIXTI0M3 TOTAL A1411 REVENUES TOTAL -COUNTY -COST STATE MANDATED - UNDER J COLLECTS SALES i USE TAX 210,579 219,037 - 11001------31331- 3414$1 13,333- 47,353- 45,404- -314,135 31333-4713$3-4814$4- -31414311 3341753--- _7131517 7771455- --15011$3- 371334-__ URISDICTION OF COUNTY CLERK. REGISTERS VEHICLES. ON VEHICLES. ISSUES DRIVERS LICENSES AND PERMITS. 230,059 1171405 117,405 117,405 1171405 57148_1714$-----5714$-----571148-----541341- 551437- 551437-----551437 551437 41,311 - 3471181 73311133-----7331035 7331033-----7731707- - 2141500 714,000 7101040--_-7101000-----7131400- -I37_,553 -----751x33-----y3111s3-----731033-----131707_ A1420 - COUNTY ATTORNEY THE LEGAL ADVISOR FOR THE BOARD AND ITS DEPARTMENTS; ACTS ON BEHALF OF THE COUNTY IN CIVIL AND FAMILY COURT MATTERS. 1000_ PERSONAL 117,475 143,517 1581495 1491183 1581495 1581495 1581495_ __ 7004 EOUTPMENT --- 377 $18-------- 775------- ---------- 775------- 775 ---- 275 ---41100-C NTRACTUAt 73:754------5:114-__---14 853 14$53-----14 853-----14 $53-----i4:833_- $000 $ENEETT3 __ 751555 _ 31,757-----351370-----351547- - 31,374 351370- 731505 TOTAL -A1470-_11TIDPATXT1111--------- -1581211--` 1$7711-----7031:343__-_13'413$3--- -7031343----704,343-----703,373 -_ TOTA -X 470 REVENUES 44,113 15�0�13$7-_-- 75171$ 75171$--_--_-75171$___ 75171y�$-----7a�1r7r1�r$ TOTXt-COUNTY-COST -1231$03__-_5371173---=331775I22,8S5�_-_=13:1713__= i31L3----�L011)0I- A1430 - PERSONNEL 1000 PERSONAL 7000 E4UTPRENT -4004- NTRACfi11AL -$050-IENETIT3 TOTAL-11330-XPPROPRTXTION3 VITAE X1430-REVENUE3 TUTAt-COMITY -COST CIVIL SERVICE OFFICE. ADMINISTERS ALL HUMAN RESOURCES AND UNION CONTRACT SERVICES FOR TOMPKINS COUNTY. 174,600 203,959 200,226 200,226 200,226 200,226 200,226 750 37,731 -1318411-- --481817- 481817- ---35„517 48,812- 3111780- - 371441 41,7711 43,544 431544- 431844 431044 351033_ 73111330 3781874-----733 117__-_7431157------743,117----_7431157-----7851834 51733-----51000---- 4'300-`---41000---- 41000----- 41000- 41000- -7441337- 3141574-----7841152__- - _7$51117-----7841157___7841157-----7871833- 17661 `ZZ JaquzanoN DECEMBER 27. 1994 T OMPKINS COUNTY BUDGET •1 9 9 5 GENERAL GOVERNMENT SUPPORT BIJDFIN2 OBJECT MODIFIED CNTY ADMN COMMITTEE BOGT COMM CODE ACCOUNT NAME ACTUAL BUDGET REQUEST RECOMMEND RECOMMEND RECOMMEND ADOPTED 1 9 9 3 1 9 9 4 1 9 9 5 1 9 9 5 1 9 9 5 1 9 9 5 1 9 9 5 A1450 - BOARD OF ELECTIONS, ADM. INDIRECT EXPENSES IN ADMINISTERING ALL ELECTIONS IN TOMPKINS COUNTY. 1000_ PERSONAL 122,.940 127=914 159=126 131=020 1591126 156,_088 156,_088_ 201111 EaUIPMENT 422------51504------- 350------ --------- 3511 -41100-r0NTRACTUAT---- 724711 -0=1155- I3:7$7------Ui7U7-----192717 11:797- I01707- _ $a110B€1EFTT3 37==433-----1925 ----43=0113-----2$1457- 43=11$92$=457 241445 TUTH-414311-APPROPIIATT043------------113=773-_—_119=4114-----777=347----119=774-----777=347 7114=347-----740=330- TUTAL 4140-IEVENUT3 __-- $51 -2=1511 3 340 3151111----- 31500 -31500 31500- TUTH-COUNTY-E115T 117-977__—_157 734-----71$=$47__—_113 774-_--224 44270111$42-----191=$311_ A1451 - BOARD OF ELECTIONS DIRECT EXPENSES INCURRED WITHIN AN ELECTION DISTRICT AND TOWN/CITY. COSTS ARE DIRECTLY CHARGED TO THE APPROPRIATE MUNICIPALITY. 4000 CONTRACTUAL 37,.148__ __65,.300 58,_000 58=000 58,000 58=000 58=000_ TOTAL A1451 APPNOPRIAT10NE 37114$ 15=3aa-----5$laaa-----581a0a----5$=aaa-----5$=aaa-----5$107�0j�117� TUT[Ai451-REVENUES 411=143-----15131111- 541111111-----541111111- 50,000 541111111 5$1010_ TUTA -UUNTT EAST 3=407- A1460 - RECORDS MANAGEMENT STORAG STATE 1000 PERSONAL 28=854 211a11-ERUTPMENfi 40011 NTRATTUAL---55$- 40011BENETTTS- TOIR7S- TUTAL A141a APPROPRIATIUNT 40147 TOTA[-4141a-REVEIUE3 =---- TOTAL_TOUNTY E113T 40343_ E. ACCESS, AND RETRIEVAL OF STANDARDS. 32=719 37,_551 13,157- 54,753 -719a7- T21=771 --_$119$1- —__541703- COUNTY RECORDS, I