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Fiscal Year 2019All Numbers in This Report Have Been Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN of Groton County of Tompkins For the Fiscal Year Ended 12/31/2019 ************************************************************************************************************************************* AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICPAL LAW: 1. 'Every Municipal Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation *** 5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller *** It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report *** State of NEW YORK Office of The State Comptroller CEIVE11"D �t 17 �L �'�D Division of Local Government and School Accou riw Albany, New York 12236 RIce of the Town Clerk 101 Conger Boulevard, Groton, NY Date 4fCk 20,P 0 Time q"'00 Gm - PM Page 1 April L. Scheffler, RMC, Groton Town Clerk TOWN OF Groton *** FINANCIAL SECTION *** Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 2018 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 2019: (A) GENERAL (B) GENERAL TOWN -OUTSIDE VG (CD) SPECIAL GRANT (DA) HIGHWAY -TOWN -WIDE (DB) HIGHWAY -PART -TOWN (K) GENERAL FIXED ASSETS (SF) FIRE PROTECTION (SL) LIGHTING (TA) AGENCY (W) GENERAL LONG-TERM DEBT All amounts included in this update document for 2018 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule of Time Deposits and Investments 3) Bank Reconciliation 4) Local Government Questionnaire 5) Schedule of Employee and Retiree Benefits 6) Schedule of Energy Costs and Consumption All numbers in this report will be rounded to the nearest dollar. Page 2 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (A) GENERAL Balance Sheet Code Description 3 ., 2018 Assets Cash In Time Deposits 90,504 Petty Cash 400 TOTAL Cash 90,904 Cash Special Reserves 211,825 TOTAL Restricted Assets 211,825 TOTAL Assets and Deferred Outflows of Resources 302,729 EdpCode 2019 A201 A210 A230 210,222 400 210,622 148,535 148,535 359,156 Page 3 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (A) GENERAL Balance Sheet Code Description 2018 Accounts Payable 8,092 TOTAL Accounts Payable 8,092 Accrued Liabilities 2,585 '""� NP"L 8 3 }�iE 8P baa rP �%� �#a��.� h8 Y" �-�"��x.`'4la% �a� „ % �" � `b: "�` �'�� �, 4��"i�^`',�. TOTAL Accrued Liabilities��������..�, �. 2,585 Overpayments & Clearing Account -80 TOTAL Other Liabilities -80 TOTAL Liabilities 10,598 Fund Balance 24,272 Unemployment Insurance Reserve 10,350 Capital Reserve 201,475 TOTAL Restricted Fund Balance 211,825 Assigned Appropriated Fund Balance TOTAL Assigned Fund Balance -,,fix'" 0 Unassigned Fund Balance 80,306 d,gy aTOTAL Unassigned Fund Blanciu­ 80,306�k TOTAL Fund Balance 292,132 TOTAL Liabilities, Deferred Inflows And Fund Balance 302,729 EdpCode 2019 A600 21,628 21,628 A601 2,643 2,643 A690 0 24,272 A815 10,385 A878 138,149 148,535 A914 0 A917 186,350 186,350 334,884 359,156 Page 4 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (A) GENERAL Results of Operation �.r. Code Description �w., �, �. ., �: .., �, u. �r�-�; _, 2018 EdpCode 2019 Revenues Real Property Taxes 609,920 A1001 TOTAL Real Property Taxes 609,920 Other Payments In Lieu of Taxes 578 A1081 Interest & Penalties On Real Prop Taxes 3,309 A1090 TOTAL Real Property Tax Items 3,887 Non Prop Tax Dist By County 4,000 A1120 TOTAL Non Property Tax Items 4,000 Tax Collector Fees 300 A1232 Clerk Fees 1,400 A1255 Public Pound Charges, Dog Control Fees 370 A1550 TOTAL Departmental Income 2,070 Interest And Earnings 1,452 A2401 TOTAL Use of Money And Property 1,452 Dog Licenses 15,015 A2544 TOTAL Licenses And Permits ,'4 Nx`.rt ;,�e Ya s„h < s ?s'•. �'",„, '3 ,:.. 6. 4h4M1,' S � Pe.7% 15,015 Fines And Forfeited Bail 26,629 A2610 Fines & Pen -Dog Cases 350 A2611 TOTAL Fines And Forfeitures 26,979 Sales, Other 3 A2655 Insurance Recoveries A2680 TOTAL Sale of Property And Compensation For Loss 3 Refunds of Prior Year's Expenditures 5,779 A2701 AIM Related Payments A2750 Unclassified (specify) 318 A2770 TOTAL Miscellaneous Local Sources 6,097 St Aid, Revenue Sharing 10,000 A3001 St Aid, Mortgage Tax 61,068 A3005 St Aid - Other (specify) 20,189 A3089 TOTAL State Aid 91,257 TOTAL Revenues 760,680 TOTAL Detail Revenues And Other Sources 760,680 610,292 610,292 536 3,767 4,303 0 325 1,243 490 2,058 2,059 2,059 14,396 14,396 22,963 650 23,613 3,363 3,363 1,000 10,000 89 11,089 48,136 48,136 719,308 719,308 Page 5 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (A) GENERAL Results of Operation . -.1- -1 __ I I I _ ___ - �.T _,___�m__�_ --...... .......... _. _ .. Code Description 2018 EdpCode 201 Expenditures Legislative Board, Pers Sery 15,150 A10101 15,085 Legislative Board, Contr Expend 1,324 A10104 175 TOTAL Legislative Board 16,473 15,260 Municipal Court, Pers Sery 69,574 A11101 72,771 Municipal Court, Contr Expend 22,767 A11104 3,249 TOTAL Municipal Court 92,340 76,019 Supervisor,pers Sery 40,813 A12201 40,940 Supervisor,contr Expend 914 A12204 944 TOTAL Supervisor 41,727 41,884 Auditor, Contr Expend 11,750 A13204 6,500 TOTAL Auditor 11,750 6,500 Tax Collection, contr Expend 2,500 A13304 2,464 TOTAL Tax Collection 2,500 2,464 Clerk,pers Sery 50,519 A14101 54,035 Clerk,equip & Cap Outlay 60 A14102 Clerk,contr Expend 2,409 A14104 2,872 ,r d^ > �✓ a , x m d6s,e*::, ,x,h,.: "M `. TOTAL Clerk 52,988 56,907 Law, Contr Expend 11,193 A14204 7,523 *t+�;?�>^-, � ,' w . � � - � +an' a mw.� ->i+k xe> .,;� � - xn ,.g q � fir^ x� �` � �d�±�s rky'�' d.��� ��� � �. r c�. -' TOTAL Law .. . - , �, � . _ �.:.� F,� �r P � r:�� w.: . .. ..... - .a, .... ;., 11,193 7,523 Personnel, Pers Sery 18,870 A14301 19,713 Personnel, Contr Expend 753 A14304 660 TOTAL Personnel 19,623 20,373 Engineer, Contr Expend A14404 866 TOTAL Engineer 0 866 Buildings, Pers Sery 7,881 A16201 5,438 Buildings, Equip & Cap Outlay 2,765 A16202 Buildings, Contr Expend 63,360 A16204 66,006 TOTAL Buildings 74,007 71,444 Central Garage, Equip & Cap Outlay A16402 74,000 Central Garage, Contr Expend 6,530 A16404 6,422 TOTAL Central Garage 6,530 80,422 Central Print & Mail,contr Expend 3,108 A16704 2,857 TOTAL Central Print & Mail 3,108 2,857 Unallocated Insurance, Contr Expend 64,208 A19104 66,106 TOTAL Unallocated Insurance 64,208 66,106 Municipal Assn Dues, Contr Expend 999 A19204 1,000 TOTAL Municipal Assn Dues 999 1,000 TOTAL General Government Support 397,445 449,624 Traffic Control, Pers Sery 2,635 A33101 2,698 Traffic Control, Contr Expen 10,965 A33104 7,497 �"3�3✓meq+.' '4 Ai'^T9•` a�'Su"� �°a �+iM*�v:N Ky'v YYZM1�i:Y g , ; i 01,"-111� � TOTAL Traffic Control .�� ��y I 13,600 10,195 �� � x H�,. ,. A� Control of Animals, Contr Expend 20,500 A35104 21,173 TOTAL Control of Animals 20,500 211173 TOTAL Public Safety 34,100 31,368 Street Admin, Pers Sery 69,957 A50101 69,745 Page 6 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (A) GENERAL Results of Operation ._ ,a-•;-,; yr -,.:;dam...:, n ,,.; .,.,.:. s„. �.. ''T, yx r":,, _:'� w_.,v ;: -.,Y Code Description t� µ L 2018 EdpCode 2019 Expenditures Street Admin, Equip & Cap Outlay A50102 1,381 Street Admin, Contr Expend 337 A50104 1,300 TOTAL Street Admin 70,294 72,426 Other Transportation, Contr Expend 164 A56804 TOTAL Other Transportation 164 0 TOTAL Transportation 70,458 72,426 Admin, Contr Expend 1,500 A60104 1,500 TOTAL Admin 1,500 1,500 Veterans Service, Contr Expend 300 A65104 300 TOTAL Veterans Service 300 300 Programs For Aging, Contr Expend 7,300 A67724 7,300 TOTAL Programs For Aging 7,300 7,300 TOTAL Economic Assistance And Opportunity 9,100 9,100 Youth Prog, Contr Expend 382 A73104 394 TOTAL Youth Prog 382 394 Historian, Pers Sery 1,400 A75101 1,500 Historian, Contr Expend 742 A75104 455 TOTAL Historian 2,142 1,955 Historical Property, Contr Expend 2,300 A75204 2,300 TOTAL Historical Property 2,300 2,300 Celebrations, Contr Expend 152 A75504 68 TOTAL Celebrations 152 68 TOTAL Culture And Recreation 4,975 4,717 Cemetery, Contr Expend 948 A88104 824 TOTAL Cemetery 948 824 TOTAL Home And Community Services 948 824 State Retirement System 28,464 A90108 21,855 Social Security, Employer Cont 20,207 A90308 21,096 Worker's Compensation, Empl Bnfts 16,500 A90408 11,378 Disability Insurance, Empl Bnfts 78 A90558 91 Hospital & Medical (dental) Ins, Empl Bnft 58,500 A90608 54,076 TOTAL Employee Benefits 123,749 108,496 TOTAL Expenditures 640,775 676,555 TOTAL Detail Expenditures And Other Uses 640,775 676,555 Page 7 OSC Municipality Code 500335200000 (A) GENERAL Analysis of Changes in Fund Balance Code Description Analysis of Changes in Fund Balance Fund Balance - Beginning of Year Prior Period Adj -Decrease In Fund Balance Restated Fund Balance - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Balance - End of Year TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 2018 EdpCode 2019 172,239 A8021 292,144 A8015 12 172,239 A8022 292,132 760,680 719,308 640,775 676,555 292,144 A8029 334,884 Page 8 OSC Municipality Code 500335200000 (A) GENERAL Budget Summary Code Description Estimated Revenues Est Rev - Real Property Taxes Est Rev - Real Property Tax Items Est Rev - Non Property Tax Items Est Rev - Departmental Income Est Rev - Use of Money And Property Est Rev - Licenses And Permits Est Rev - Fines And Forfeitures Est Rev - State Aid TOTAL Estimated Revenues Appropriated Fund Balance TOTAL Estimated Other Sources TOTAL Estimated Revenues And Other Sources TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 2019 EdpCode 2020 610,000 A1049N 598,000 4,650 A1099N 4,600 4,000 A1199N 0 1,800 A1299N 1,800 700 A2499N 1,300 14,500 A2599N 13,500 20,500 A2649N 19,500 60,000 A3099N 60,000 716,150 698,700 0 A599N 0 0 0 716,150 698,700 Page 9 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (A) GENERAL Budget Summary Code Description 2019 Appropriations App - General Government Support 454,624 App - Public Safety 35,670 App - Transportation 74,356 App - Economic Assistance And Opportunity 9,600 App - Culture And Recreation 5,550 App - Home And Community Services 1,250 App - Employee Benefits 125,100 TOTAL Appropriations 706,150 Other Budgetary Purposes 10,000 r TOTAL Other Uses °; , x�. .� � ,��������.,� � ;�'��,� , �;��� � - 10,000 TOTAL Appropriations And Other Uses 716,150 EdpCode 2020 Al 999N A3999N A5999N A6999N A7999N A8999N A9199N A962N 469,433 34,600 72,567 9,600 5,650 1,250 105,600 698,700 0 0 698,700 Page 10 OSC Municipality Code 500335200000 (B) GENERAL TOWN -OUTSIDE VG Balance Sheet Code Description Assets Cash In Time Deposits TOTAL Cash Due From Other Governments TOTAL Due From Other Governments TOTAL Assets and Deferred Outflows of Resources TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 2018 EdpCode 2019 82,346 B201 108,598 82,346 108,598 B440 0 0 82,346 108,598 Page 11 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (B) GENERAL TOWN -OUTSIDE VG Balance Sheet Code Description - 2018 EdpCode Accounts Payable 688 B600 TOTAL Accounts Payable 688 Accrued Liabilities B601 *:... �'.D �° ..:fir � t i.£"''�'�3's;"° ���,•� . c� "�; iaW : p,�>r_.," d*^l�" a; �,�� fir,« � t"s wr�..o.:. .^R' a#t$,"`i` nr. ,.az..:... TOTAL Accrued Liabilities' TOTAL Liabilities 688 Fund Balance Assigned Appropriated Fund Balance 40,000 B914 Assigned Unappropriated Fund Balance 41,658 B915 TOTAL Assigned Fund Balance 81,658 TOTAL Fund Balance 81,658 TOTAL Liabilities, Deferred Inflows And Fund Balance 82,346 2019 932 932 787 787 1,719 44,000 62,875 106,875 106,875 108,595 Page 12 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (B) GENERAL TOWN -OUTSIDE VG Results of Operation Code Description 2018 EdpCode 2019 Revenues Real Property Taxes 180,000 B1001 184,000 TOTAL Real Property Taxes 180,000 184,000 Sales Tax (from County) 92,100 B1120 106,700 Franchises 8,502 B1170 9,016 TOTAL Non Property Tax Items 100,602 115,716 Zoning Fees 208 B2110 361 Planning Board Fees 1,043 B2115 1,416 TOTAL Departmental Income 1,251 1,776 Interest And Earnings 292 B2401 486 TOTAL Use of Money And Property 292 486 Licenses, Other 50 B2545 50 Building And Alteration Permits 21,342 B2555 8,391 Permits, Other B2590 4,500 TOTAL Licenses And Permits 21,392 12,941 Gifts And Donations 700 B2705 700 Grants From Local Governments B2706 3,000 TOTAL Miscellaneous Local Sources 700 3,700 TOTAL Revenues 304,238 318,620 TOTAL Detail Revenues And Other Sources 3041238 318,620 Page 13 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (B) GENERAL TOWN -OUTSIDE VG Results of Operation Code Description 2018 EdpCode 2019 Expenditures Municipal Assn Dues, Contr Expend 260 B19204 270 TOTAL Municipal Assn Dues 260 270 TOTAL General Government Support 260 270 Ambulance, Contr Expend 148,500 B45404 156,000 TOTAL Ambulance 148,500 156,000 TOTAL Health 148,500 156,000 Other Eco & Dev, Contr Expend B69894 250 TOTAL Other Eco & Dev 0 250 TOTAL Economic Assistance And Opportunity 0 250 Playgr & Rec Centers, Contr Expend 11,058 B71404 15,428 TOTAL Playgr & Rec Centers 11,058 15,428 Youth Prog, Pers Sery 5,996 B73101 4,034 TOTAL Youth Prog 5,996 4,034 Joint Youth Prog, Contr Expend 36,483 B73204 38,243 TOTAL Joint Youth Prog 36,483 38,243 Celebrations, Contr Expend 2,072 B75504 2,100 TOTAL Celebrations 2,072 2,100 TOTAL Culture And Recreation 55,609 59,805 Zoning, Pers Sery 45,774 B80101 48,217 Zoning, Contr Expend 244 B80104 1,572 TOTAL Zoning 46,018 49,788 Planning, Pers Sery 6,207 B80201 6,352 Planning, Contr Expend 627 B80204 1,072 TOTAL Planning 6,834 71423 Refuse & Garbage, Contr Expend B81604 1,051 TOTAL Refuse & Garbage 0 1,051 TOTAL Home And Community Services 52,852 58,263 State Retirement, Empl Bnfts 10,000 B90108 9,000 Social Security , Empl Bnfts 4,277 B90308 4,314 Worker's Compensation, Empl Bnfts 2,800 B90408 2,500 Hospital & Medical (dental) Ins, Empl Bnft 2,800 B90608 3,000 TOTAL Employee Benefits 19,877 18,814 TOTAL Expenditures 277,098 293,402 TOTAL Detail Expenditures And Other Uses 277,098 293,402 Page 14 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (B) GENERAL TOWN -OUTSIDE VG Analysis of Changes in Fund Balance Code Description 2018 EdpCode 2019 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 54,518 B8021 81,658 Restated Fund Balance - Beg of Year 54,518 B8022 81,658 ADD - REVENUES AND OTHER SOURCES 304,238 318,620 DEDUCT - EXPENDITURES AND OTHER USES 277,098 293,402 Fund Balance - End of Year 81,658 B8029 106,878 Page 15 OSC Municipality Code 500335200000 (B) GENERAL TOWN -OUTSIDE VG Budget Summary Code Description Estimated Revenues Est Rev - Real Property Taxes Est Rev - Non Property Tax Items Est Rev - Departmental Income Est Rev - Use of Money And Property Est Rev - Licenses And Permits Est Rev - Miscellaneous Local Sources TOTAL Estimated Revenues Appropriated Fund Balance TOTAL Estimated Other Sources TOTAL Estimated Revenues And Other Sources TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 2019 _ EdpCode 2020 184,000 B1049N 184,000 74,500 B1199N 80,000 1,800 B1299N 1,800 200 B2499N 300 8,050 B2599N 8,050 700 B2799N 700 269,250 274,850 40,000 B599N 44,000 40,000 44,000 309,250 318,850 Page 16 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (B) GENERAL TOWN -OUTSIDE VG Budget Summary Code Description 2019 EdpCode Appropriations App - General Government Support 11,488 B1999N App - Health 156,000 B4999N App - Economic Assistance And Opportunity 250 B6999N App - Culture And Recreation 60,000 B7999N App - Home And Community Services 61,512 B8999N App - Employee Benefits 20,000 B9199N TOTAL Appropriations 309,250 TOTAL Appropriations And Other Uses 309,250 2020 9,863 163,500 250 61,600 63,637 20,000 318,850 318,850 Page 17 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (CD) SPECIAL GRANT Balance Sheet Code Description 2018 EdpCode 2019 Assets Cash In Time Deposits 81,766 CD201 81,848 TOTAL Cash 81,766 81,848 Rehabilitation Loan Receivable 153,416 CD390 87,846 TOTAL Other Receivables (net) 153,416 87,846 TOTAL Assets and Deferred Outflows of Resources 235,182 169,694 Page 18 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (CD) SPECIAL GRANT Balance Sheet Code Description Deferred Inflows of Resources Deferred Inflow of Resources TOTAL Deferred Inflows of Resources TOTAL Deferred Inflows of Resources Fund Balance Assigned Unappropriated Fund Balance TOTAL Assigned Fund Balance TOTAL Fund Balance TOTAL Liabilities, Deferred Inflows And Fund Balance 2018 EdpCode 2019 153,416 CD691 87,846 153,416 87,846 153,416 87,846 81,766 CD915 81.848 81,766 81,848 81,766 81,848 235,182 169,694 Page 19 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (CD) SPECIAL GRANT Results of Operation Code Description 2018 EdpCode Revenues Interest And Earnings TOTAL Use of Money And Property TOTAL Revenues TOTAL Detail Revenues And Other Sources 2019 83 CD2401 82 83 82 83 82 83 82 Page 20 OSC Municipality Code 500335200000 (CD) SPECIAL GRANT Results of Operation Code Description Expenditures Rehab Loans & Grant, Equip & Cap Outlay TOTAL Rehab Loans & Grant TOTAL Home And Community Services TOTAL Expenditures TOTAL Detail Expenditures And Other Uses TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 Page 21 2018 EdpCode 2019 CD86682 0 0 0 0 0 0 0 0 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (CD) SPECIAL GRANT Analysis of Changes in Fund Balance Code Description 2018 EdpCode 2019 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 81,684 CD8021 81,766 Restated Fund Balance - Beg of Year 81,684 CD8022 81,766 ADD - REVENUES AND OTHER SOURCES 83 82 DEDUCT - EXPENDITURES AND OTHER USES Fund Balance - End of Year 81,766 CD8029 81,847 Page 22 OSC Municipality Code 500335200000 (DA) HIGHWAY -TOWN -WIDE Balance Sheet Code Description Assets Cash In Time Deposits TOTAL Cash Cash Special Reserves TOTAL Restricted Assets TOTAL Assets and Deferred Outflows of Resources TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 2018 EdpCode 2019 76,237 DA201 55,967 76,237 55,967 256,103 DA230 73,331 256,103 73,331 332,340 129,298 Page 23 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DA) HIGHWAY -TOWN -WIDE Balance Sheet Code Description 2018 Accounts Payable TOTAL Accounts Payable Accrued Liabilities TOTAL Accrued Liabilities X� ��sA,� w �W . x x� TOTAL Liabilities Fund Balance EdpCode . _ . ............... 2019 13,976 DA600 34,682 13,976 34,682 17,838 DA601 15,572 17,838 15,572 31,815 50,253 Capital Reserve 256,103 TOTAL Restricted Fund Balance 256,103 Assigned Appropriated Fund Balance 44,422 TOTAL Assigned Fund Balance 44,422 TOTAL Fund Balance 300,525 TOTAL Liabilities, Deferred Inflows And Fund Balance 332,340 DA878 73,331 73,331 DA914 5,714 5,714 79,045 129,298 Page 24 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DA) HIGHWAY -TOWN -WIDE Results of Operation Code Description 2018 Revenues 480,400 Real Property Taxes 430,000 TOTAL Real Property Taxes 430,000 Snow Removal Services -Other Govts 202,864 TOTAL Intergovernmental Charges 202,864 Interest And Earnings 1,397 TOTAL Use of Money And Property 1,397 Sales of Scrap & Excess Materials 3,638 Insurance Recoveries 1,864 TOTAL Sale of Property And Compensation For Loss 3,638 Refunds of Prior Year's Expenditures 2,455 Unclassified (specify) 784,316 TOTAL Miscellaneous Local Sources 2,455 TOTAL Revenues 640,353 TOTAL Detail Revenues And Other Sources 640,353 EdpCode 2019 DA1001 480,400 480,400 DA2302 203,188 203,188 DA2401 1,767 1,767 DA2650 22,198 DA2680 73,485 95,682 DA2701 1,864 DA2770 1,414 3,278 784,316 784,316 Page 25 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DA) HIGHWAY -TOWN -WIDE Results of Operation Code Description 2018 EdpCode Expenditures Maint of Bridges, Pers Sery 14,863 DA51201 Maint of Bridges, Contr Expend 18,936 DA51204 TOTAL Maint of Bridges 33,799 Machinery, Pers Sery 77,821 DA51301 Machinery, Equip & Cap Outlay DA51302 Machinery, Contr Expend 107,491 DA51304 TOTAL Machinery 185,312 Brush And Weeds, Pers Sery 49,093 DA51401 Brush And Weeds, Contr Expend 4,854 DA51404 TOTAL Brush And Weeds 53,947 Snow Removal, Pers Sery 120,911 DA51421 Snow Removal, Contr Expend 100,225 DA51424 TOTAL Snow Removal 221,136 Services Other Govts, Pers Sery 28,148 DA51481 Services Other Govts, Contr Expend 147,400 DA51484 TOTAL Services Other Govts 175,548 TOTAL Transportation 669,742 State Retirement, Empl Bnfts 41,000 DA90108 Social Security , Empl Bnfts 21,279 DA90308 Worker's Compensation, Empl Bnfts 19,996 DA90408 Disability Insurance, Empl Bnfts 200 DA90558 Hospital & Medical (dental) Ins, Empl Bnft 47,148 DA90608 TOTAL Employee Benefits TOTAL Expenditures TOTAL Detail Expenditures And Other Uses 129,623 799,365 799,365 2019 12,985 9,210 22,196 99,791 243,084 137,798 480,673 22,222 3,875 26,096 124,343 81,451 205,794 37,008 107,201 144,210 878,970 40,000 21,646 20,000 200 44,980 126,826 1,005,796 1,005,796 Page 26 OSC Municipality Code 500335200000 (DA) HIGHWAY -TOWN -WIDE Analysis of Changes in Fund Balance Code Description Analysis of Changes in Fund Balance Fund Balance - Beginning of Year Prior Period Adj -Decrease In Fund Balance Restated Fund Balance - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Balance - End of Year TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 2018 EdpCode 2019 459,542 DA8021 300,530 DA8015 5 459,542 DA8022 300,525 640,353 784,316 799,365 1,005,796 300,530 DA8029 79,046 Page 27 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DA) HIGHWAY -TOWN -WIDE Budget Summary Code Description 2019 EdpCode 2020 Estimated Revenues Est Rev - Real Property Taxes 480,400 DA1049N 541,000 Est Rev - Intergovernmental Charges 203,188 DA2399N 205,423 Est Rev - Use of Money And Property 1,300 DA2499N 1,300 Est Rev - Sale of Prop And Comp For Loss DA2699N 1,000 Est Rev - Miscellaneous Local Sources DA2799N 400 TOTAL Estimated Revenues 684,888 749,123 Appropriated Fund Balance 145,000 DA599N 100,000 TOTAL Estimated Other Sources 145,000 100,000 TOTAL Estimated Revenues And Other Sources 829,888 849,123 Page 28 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DA) HIGHWAY -TOWN -WIDE Budget Summary Code Description 2019 EdpCode 2020 Appropriations App - Transportation 641,688 DA5999N 662,923 App - Employee Benefits 133,200 DA9199N 131,200 TOTAL Appropriations 774,888 7941123 Other Budgetary Purposes 55,000 DA962N 55,000 TOTAL Other Uses 55,000 55,000 TOTAL Appropriations And Other Uses 829,888 849,123 Page 29 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DB) HIGHWAY -PART -TOWN Balance Sheet Code Description 2018 EdpCode 2019 Assets Cash In Time Deposits 408,845 DB201 439,403 TOTAL Cash 408,845 439,403 TOTAL Assets and Deferred Outflows of Resources 408,845 439,403 Page 30 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DB) HIGHWAY -PART -TOWN Balance Sheet Code Description 2018 EdpCode Accounts Payable 9,603 DB600 TOTAL Accounts Payable 9,603 Accrued Liabilities 824 DB601 � t�»"b'� ��.„ �;���� � �.z m a^�Y,',� � �.,,� TOTAL Accrued Liabilities 4 824 s��� ° riwx s _r t '�:��kk'yn1 'r' '�' TOTAL Liabilities 10,427 Fund Balance Assigned Appropriated Fund Balance 120,000 DB914 Assigned Unappropriated Fund Balance 278,417 DB915 TOTAL Assigned Fund Balance 398,417 TOTAL Fund Balance 398,417 TOTAL Liabilities, Deferred Inflows And Fund Balance 408,845 2019 7.677 7,677 226 226 7,903 147,500 284,000 431,500 431,500 439,403 Page 31 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DB) HIGHWAY -PART -TOWN Results of Operation Code Description 2018 EdpCode 2019 Revenues Real Property Taxes 200,000 D131001 202,000 TOTAL Real Property Taxes 200,000 202,000 Sales Tax (from County) 196,517 DB1120 238,303 TOTAL Non Property Tax Items 196,517 238,303 Interest And Earnings 1,100 DB2401 1,443 TOTAL Use of Money And Property 1,100 1,443 St Aid, State Revenue Sharing 23,878 DB3001 23,878 St Aid, Consolidated Highway Aid 182,205 DB3501 182,239 TOTAL State Aid 206,117MUN&SOW TOTAL Revenues 603,699 647,864 TOTAL Detail Revenues And Other Sources 603,699 647,864 Page 32 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DB) HIGHWAY -PART -TOWN Results of Operation Code Description . 2018 Expenditures Maint of Streets, Pers Sery 111,877 Maint of Streets, Contr Expend 261,679 TOTAL Maint of Streets 373,556 Perm Improve Highway, Equip & Cap Outlay 182,139 TOTAL Perm Improve Highway 182,139 TOTAL Transportation 555,695 State Retirement, Empl Bnfts 25,000 Social Security, Empl Bnfts 8,381 Worker's Compensation, Empl Bnfts 8,500 Hospital & Medical (dental) Ins, Empl Bnft 29,881 TOTAL Employee Benefits 71,763 TOTAL Expenditures 627,458 TOTAL Detail Expenditures And Other Uses 627,458 EdpCode 2019 DB51101 DB51104 DB51122 DB90108 DB90308 DB90408 DB90608 145,087 201,962 347,049 182,239 182,239 529,288 23,000 10,494 12,000 39,999 85,492 614,781 614,781 Page 33 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DB) HIGHWAY -PART -TOWN Analysis of Changes in Fund Balance . _ Z' ./n',y°'t r ;s s�,ks ,.q zy k'. fir* 9 6 s.' fG `'w ; Code Description $x 4��F �'� �� 2018 Ed Code 2019 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 422,177 DB8021 398,418 Restated Fund Balance - Beg of Year 422,177 DB8022 398,418 ADD - REVENUES AND OTHER SOURCES 603,699 647,864 DEDUCT - EXPENDITURES AND OTHER USES 627,458 614,781 Fund Balance - End of Year 398,418 DB8029 431,503 Page 34 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DB) HIGHWAY -PART -TOWN Budget Summary Code Description 2019 EdpCode Estimated Revenues Est Rev - Real Property Taxes 202,000 DB1049N Est Rev - Non Property Tax Items 140,000 DB1199N Est Rev - Use of Money And Property 800 DB2499N Est Rev - State Aid 151,891 DB3099N TOTAL Estimated Revenues 494,691 Appropriated Fund Balance 120,000 DB599N TOTAL Estimated Other Sources 120,000 TOTAL Estimated Revenues And Other Sources 614,691 2020 199,500 160,000 1,000 151,800 512,300 147,500 147,500 659,800 Page 35 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (DB) HIGHWAY -PART -TOWN Budget Summary Code Description 2019 EdpCode 2020 Appropriations App - Transportation App - Employee Benefits TOTAL Appropriations TOTAL Appropriations And Other Uses 539,191 DB5999N 558,300 75,500 DB9199N 101,500 614,691 659,800 614,691 659,800 Page 36 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (K) GENERAL FIXED ASSETS Balance Sheet Code Description 2018 EdpCode 2019 Assets Land Buildings Machinery And Equipment Construction Work In Progress TOTAL Fixed Assets (net) TOTAL Assets and Deferred Outflows of Resources 563,000 K101 563,000 730,059 K102 745,558 2,363,765 K104 2,515,009 18,077 K105 3,674,901 3,823,567 3,674,901 3,823,567 Page 37 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (K) GENERAL FIXED ASSETS Balance Sheet Code Description 2018 EdpCode 2019 Liabilities, Deferred Inflows And Fund Balance Total Non -Current Govt Assets 3,674,901 K159 3,823,567 TOTAL Investments in Non -Current Government Assets 3,674,901 3,823,567 TOTAL Fund Balance 3,674,901 3,823,567 TOTAL 3,674,901 3,823,567 Page 38 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 Balance Sheet C 11 ode Description 2018 EdpCode 2019 Page 39 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 Balance Sheet Code Description 2018 EdpCode 2019 Page 40 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (SF) FIRE PROTECTION Results of Operation Code Description 2018 EdpCode 2019 Revenues Real Property Taxes 130,000 SF1001 137,500 TOTAL Real Property Taxes 130,000 137,500 TOTAL Revenues 130,000 137,500 TOTAL Detail Revenues And Other Sources 130,000 137,500 Page 41 OSC Municipality Code 500335200000 (SF) FIRE PROTECTION Results of Operation `Code Description ,. Expenditures Fire Protection, Contr Expend TOTAL Fire Protection TOTAL Public Safety TOTAL Expenditures TOTAL Detail Expenditures And Other Uses TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 2018 Ed Code 2019 130,000 SF34104 137,500 130,000 137,500 130,000 137,500 130,000 137,500 130,000 137,500 Page 42 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (SF) FIRE PROTECTION Analysis of Changes in Fund Balance Code Description 2018 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year Restated Fund Balance - Beg of Year ADD - REVENUES AND OTHER SOURCES 130,000 DEDUCT - EXPENDITURES AND OTHER USES 130,000 Fund Balance - End of Year EdpCode 2019 SF8021 SF8022 SF8029 137,500 137,500 Page 43 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (SL) LIGHTING Balance Sheet Code Description 2018 EdpCode 2019 Assets Cash In Time Deposits 53,480 SL201 53,355 TOTAL Cash 53,480 53,355 TOTAL Assets and Deferred Outflows of Resources 53,480 53,355 Page 44 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (SL) LIGHTING Balance Sheet Code Description _ 2018 Accounts Payable TOTAL Accounts Payable TOTAL Liabilities Fund Balance Assigned Unappropriated Fund Balance TOTAL Assigned Fund Balance -.,441* ml .-- f #x £ TOTAL Fund Balance TOTAL Liabilities, Deferred Inflows And Fund Balance EdpCode 2019 445 SL600 429 445 429 445 429 53,035 SL915 52,926 53,035 52,926 53,035 52,926 53,480 53,355 Page 45 OSC Municipality Code 500335200000 (SL) LIGHTING Results of Operation Code Description Revenues Real Property Taxes TOTAL Real Property Taxes Interest And Earnings TOTAL Use of Money And Property State Aid Emergency Disaster TOTAL State Aid TOTAL Revenues TOTAL Detail Revenues And Other Sources TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 Page 46 2018 OSC Municipality Code 500335200000 EdpCode 2019 5,200 SL1001 5,200 5,200 5,200 133 SL2401 195 133 195 S L3960 5,000 0 5,000 5,333 10,395 5,333 10,395 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (SL) LIGHTING Results of Operation Code Description 2018 EdpCode 2019 Expenditures Street Lighting, Contr Expend 5,266 SL51824 10,504 TOTAL Street Lighting 5,266 10,504 TOTAL Transportation 5,266 10,504 TOTAL Expenditures 5,266 10,504 TOTAL Detail Expenditures And Other Uses 5,266 10,504 Page 47 OSC Municipality Code 500335200000 (SL) LIGHTING Analysis of Changes in Fund Balance Code Description Analysis of Changes in Fund Balance Fund Balance - Beginning of Year Restated Fund Balance - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Balance - End of Year TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 2018 EdpCode 2019 52,968 SL8021 53,036 52,968 SL8022 53,036 5,333 10,395 5,266 10,504 53,036 SL8029 52,927 Page 48 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (TA) AGENCY Balance Sheet Code Descriptio %,sry �� � �::'� �� ✓ 6 3:a"'�A �Ye,, �''df �„ ,�. , 2018 EdpCode 2019 Assets Cash TA200 TOTAL Cash 0 0 TOTAL Assets and Deferred Outflows of Resources 0 0 Page 49 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (TA) AGENCY Balance Sheet ,Code Description Other Funds (specify) TOTAL Agency Liabilities TOTAL Liabilities TOTAL Liabilities, Deferred Inflows And Fund Balance 2018 EdpCode 2019 TA85 0 0 0 0 0 0 Page 50 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (W) GENERAL LONG-TERM DEBT Balance Sheet Code Description 2018 Ed Code _ ,. 2019 Assets Total Non -Current Govt Liabilities 170,560 W129 157,374 TOTAL Provision To Be Made In Future Budgets 170,560 157,374 TOTAL Assets and Deferred Outflows of Resources 170,560 157,374 Page 51 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2019 (W) GENERAL LONG-TERM DEBT Balance Sheet Code Description2018 EdpCode 2019 Net Pension Liability -Proportionate Share 62,559 W638 89,252 Compensated Absences 108,001 W687 68,122 TOTAL Other Liabilities 170,560 157,374 TOTAL Liabilities 170,560 157,374 7, TOTAL Liabilities �� r E 1 74 Page 52 OSC Municipality Code 500335200000 Office of the State Comptroller TOWN OF Groton 3/18/2020 Statement of Indebtedness For the Fiscal Year Ending 2019 First Debt Year Code Description Cops Comp Date of Date of Int. Amt. Orig. Flag Flag Issue Maturity Rate var? issued Page 53 O/S Beg. of Year Paid Redeemed Prior Yr. Accreted O/S End Dur. Year Bond Proc. Adjust. Interest of Year TOWN OF Groton Schedule of Time Deposits and Investments For the Fiscal Year Ending 2019 CASH.- On ASH:On Hand Demand Deposits Time Deposits Total COLLATERAL: - FDIC Insurance Collateralized with securities held in possession of municipality or its agent Total INVESTMENTS- - Securities (450) Book Value (cost) Market Value at Balance Sheet Date Collateralized with securities held in possession of municipality or its agent - Repurchase Agreements (451) Book Value (cost) Market Value at Balance Sheet Date Collateralized with securities held in possession of municipality or its agent EDP Code FWATATIOM 9Z2001 $400.00 9Z2011 $14,372.00 9Z2021 $1,1811256.00 $1,196,028.00 9Z2014 $264,372.00 9Z2014A $1)0451857.00 $1,310,229.00 9Z4501 9Z4502 9Z4504A 9Z4511 9Z4512 9Z4514A Page 54 OSC Municipality Code 500335200000 TOWN OF Groton Bank Reconciliation For the Fiscal Year Ending 2019 Include All Checking, Savings and C.D. Accounts Bank Add: Less: Adjusted Account Bank Deposit Outstanding Bank Number Balance In Transit Checks Balance *****-2316 $877,928 $0 $0 $877,928 *****-8002 $505 $0 $505 $0 *****-2331 $13,868 $0 $13,868 $0 *****_6716 $0 $0 $0 $0 *****-0537 $811848 $0 $0 $81,848 *****-3450 $138,149 $0 $0 $138,149 *****-5903 $73,331 $0 $0 $73,331 Total Adjusted Bank Balance $1,1711256 Petty Cash $400.00 Adjustments $2.05 Total Cash 9ZCASH * $11171,659 Total Cash Balance All Funds 9ZCASHB * $111711659 * Must be equal Page 55 OSC Municipality Code 500335200000 TOWN OF Groton Local Government Questionnaire For the Fiscal Year Ending 2019 1) Does your municipality have a written procurement policy? 2) Have the financial statements for your municipality been independently audited? If not, are you planning on having an audit conducted? 3) Does your local government participate in an insurance pool with other local governments? 4) Does your local government participate in an investment pool with other local governments? 5) Does your municipality have a Length of Service Award Program (LOSAP) for volunteer firefighters? 6) Does your municipality have a Capital Plan? 7) Has your municipality prepared and documented a risk assessment plan? If yes, has your municipality used the results to design the system of internal controls? 8) Have you had a change in chief executive or chief fiscal officer during the last year? g) Has your Local Government adopted an investment policy as required by General Municipal Law, Section 39? Page 56 Response Yes No Yes Yes No No No No No Vow TOWN OF Groton Employee and Retiree Benefits For the Fiscal Year Ending 2019 Total Full Time Employees: Total Part Time Employees: Account Description Code - 90108; State Retirement System 12 24 Total # of Full Expenditures Time (All Funds) Employees - = $93,855.00, # of Part # of Retirees Time Employees 12 5 90158 Police and Fire Retirement 90258 Local Pension Fund 90308 Social Security $57,550.00 12 24 90408 Worker's Compensation $45,878.00 12 24 Insurance 90458 Life Insurance 90508 Unemployment Insurance b 96558 Disability Insurance $291.00 11 90608 Hospital and Medical (Dental) Insurance $142,054.00 9 90708 Union Welfare Benefits 90858 Supplemental Benefit Payment to Disabled Fire Fighters 91890 Other Employee Benefits Total $339,628.00 Computed Total From Financial $339,628.89 Section (comparative purposes only) Page 57 OSC Municipality 500335200000 TOWN OF Groton Energy Costs and Consumption For the Fiscal Year Ending 2019 Energy Type Total Total Volume Units Of Alternative Expenditures Measure Units Of Measure Gasoline �_ —� - ----- gallons Diesel Fuel gallons Fuel Oil gallons Natural Gas----] cubic feet - Eectricity kilowatt-hours Coal C tons Propane gallons ��— Page 58 OSC Municipality 500335200000 CERTIFICATION OF CHIEF FISCAL OFFICER I, DONALD SCHEFFLER , hereby certify that I am the Chief Fiscal Officer of the TOWN of GROTON , and that the information provided in the annual financial report of the TOWN of GROTON , for the fiscal year ended 12/31/2019 is TRUE and correct to the best of my knowledge and belief. By entering the personal identification number assigned by the Office of the State Comptroller to me as the Chief Fiscal Officer of the TOWN of GROTON , and adopted by me as my signature for use in conjunction with the filing of the TOWN of GROTON's annual financial report, I am evidencing my express intent to authenticate my certification of the TOWN of GROTON's annual financial report for the fiscal year ended 12/31/2019 and filed by means of electronic data transmission. CHARLES V RAN KI N Name of Report Preparer if different than Chief Fiscal Officer (607) 351-8469 Telephone Number 03/18/2019 Date of Certification DONALD SCHEFFLER Name SUPERVISOR Title 101 CONGER BLVD, GROTON, NY Official Address (607) 898-5102 Official Telephone Number Page 59 Municipality Code 500335200000 TOWN OF Groton Financial Comments For the Fiscal Year Ending 2019 (A) GENERAL Adiustment Reason Account Code A8015 MINOR ADJ IN FB AT YEAR END (DA) HIGHWAY -TOWN -WIDE Adiustment Reason Account Code DA8015 MINOR UNDETERMINED IN FUND BALANCE AT YEAR END Page 60 OSC Municipality Code 50C Page 1 of 1 Thank you, 500335200000 from the TOWN of GROTON, for your Submission to the Local Government and School Accountability Data Exchange System on 03/18/2020 04:52:11 PM. Please note that this page is not proof that you have submitted the correct file, only that you have successfully attached a file to the EFSDex website. If you wish to confirm that you have transmitted the correct report you can contact OSC's Data Management Unit at 1-866-321-8503 option 4. All submissions are subject to verification by OSC. Home You may save or print this page for your records. https://nysosc l l .osc.state.ny.us/product/efsdex.nsf/FileNo/500335200000?EditDocument... 3/18/2020 Gmail - Fwd: Required Reporting: Annual Financial Reporting Page 1 of 2 M Q�Mail Chuck Rankin <cranking roton@9 mailm .co> Fwd: Required Reporting: Annual Financial Reporting Chuck Rankin <cranking roton@gmail.com> Sun, Jan 20, 2019 at 6:46 PM To: Don Scheffler <supervisor@grotontown.com> Thanks, Don. On Sun, Jan 20, 2019, 6:13 PM <supervisor@grotontown.com wrote: Sorry. I sent this a while ago, but maybe my home hand crank computer timed out before sending. Don ---------- Forwarded message ---------- From: LocalGov@osc. state. ny. its To: supervisor@grotontown.com Cc: Bcc: Date: Wed, 5 Dec 2018 15:42:29 -0500 Subject: Required Reporting: Annual Financial Reporting Division of Local Government and School Accountability Gabriel F. De o, Deputy Comptroller User ID:500335200000 PI N/Password:502H2552 Town of Groton Dear Town Supervisor Scheff ler Local governments are required to file an Annual Update Document (AUD) with the Office of the State Comptroller (OSC) after the close of their fiscal year (General Municipal Law §30). This reporting serves as an important source of financial information for the public, our staff and other data users and stakeholders. This data is the basis for calculating fiscal stress scores for OSC's Fiscal Stress Monitoring System (FSMS). The software, tools and prior -year data file that you will need to prepare your AUD will be available on our website after your December 31, 2018 fiscal -year end. The filing is due within 60-120 days. Our website has your local government's filing deadline — Please submit your information accordingly. Getting started Visit OSC's Annual Update Document (AUD) Filing Website. Log in using the User ID and PIN/Password provided above. You will also need this PIN/Password to complete your certification later in the process. https://mail.google.com/mail/u/0?ik=994232b2c8&view=pt&search=all&permmsgid=msg... 3/18/2020 Town of Groton — County of Tompkins — Fiscal Year Ended 12/31/2019 Note 1 — Summary of Significant Accounting Policies The financial statements of the Town of Groton have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the Town's accounting policies are described below. A. Financial Reporting Entity: The Town of Groton, which was erected in 1817, is governed by the Town Law and other general municipal laws of the State of New York and various local laws. The Town Board is the legislative body responsible for overall operations; the Town Supervisor serves as chief executive officer and as chief fiscal officer. The following basic services are provided: fire protection, highways and streets, recreation, public improvements, planning and zoning, and general administration. All governmental activities and functions performed for the Town of Groton are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity includes organizations, functions and activities over which elected officials exercise oversight responsibility. Oversight responsibility is determined on the basis of financial interdependency, selection of governing authority, designation of management, ability to influence operations and accountability for fiscal matters. B. Basis of Presentation — Fund Accounting: The accounts of the local government are organized on the basis of funds or account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for within a separate set of self —balancing accounts that comprise its assets, liabilities, fund balance, revenues and expenditures which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The various funds are summarized by type in the general-purpose financial statements. Certain funds of the Town are utilized to account for resources derived from, and/or expenditures applicable to an area less than the entire town. The following fund types and account groups are used: 1. Fund Categories: a. Governmental Funds: Governmental Funds are those through which most governmental functions are financed. The acquisition, use and balances of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is based upon determination of financial position and changes in financial position. The following are the Town of Groton's governmental fund types: General Fund: The general fund is the principal operating fund and includes all operations not required to be recorded in other funds. General Fund Part -Town: Used to record transactions which are required to be charged to the area of the Town outside the village. Special Revenue Funds: Used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. The following Special Revenue Funds are utilized: Highway Funds: (Townwide and Part -Town) established pursuant to Highway Law, Section 141, and used to account for revenues and expenditures for highway purposes. Highway Law, Section 277, requires that expenditures for repairs and improvements be financed by the area outside the village. Therefore, a town with a village must maintain two highway funds Special District Funds: (Lighting District and Fire Protection District) are used to record transactions for operations and maintenance for these activities. Special Grant Fund: used to account for Community Development Block Grants. Capital Projects Fund: The capital project fund is used to account for and report financial resources to be used for the acquisition, construction or renovation of major capital facilities, or equipment. b. Fiduciary Funds: used to account for assets held by the local government in a trustee or custodial capacity: Agency Funds — are used to account for money and/or property received and held in the capacity of trustee, custodian or agent. 2. Supplemental Schedules: Supplemental Schedules are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two schedules are not "funds". They are concerned only with the measurement of financial position, and not results of operations. Schedule of Non Current Government Assets — used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes. Schedule of Non Current Government Liabilities — used to account for all long-term debt. 2 C. Basis of Accounting/Measurement Focus Basis of accounting refers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modified Accrual Basis — all Governmental Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except: 1. Expenditures for prepaid expenses and inventory -type items are recognized at the time of the purchase. 2. Principal and interest on indebtedness are not recognized as an expenditure until due. 3. Compensated absences, such as sick leave which vests or accumulates, are charged as an expenditure when paid. (See Note 1-G) 4. Pension costs are recognized as an expenditure when billed by the state. See Note 2- B-1. Supplemental Schedules — General fixed assets are recorded at actual cost or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable to maturity. D. Property Taxes Real property taxes are levied annually by the Town of Groton no later than January 1, and become a lien on January 1. Taxes are collected during the period January 1, to May 31. The County of Tompkins in which the Town is located subsequently enforces uncollected real property taxes. An amount representing uncollected real property taxes transmitted to the county for enforcement is paid by the county to the Town no later than the forthcoming May 31. E. Budgetary Data 1. Budget Policies — The budget policies are as follows: a. No later than October 5, a tentative budget is submitted by the budget officer for the fiscal year commencing the following January 1. The tentative budget includes proposed expenditures and the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments no later than November 20, the governing board adopts the budget. c. All modifications of the budget must be approved by the governing board. 2. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations, is employed in the governmental funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. 3. Budget Basis of Accounting Budgets are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for the special grant fund are established in accordance with the applicable grant agreement, which covers a period other than the Town of Groton's fiscal year. F. Property, Plant and Equipment — General Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at cost in the Schedule of Non Current Government Assets. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems have not been capitalized. Such assets normally are immovable and of value only to the Town of Groton. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets. G. Vacation and Sick Leave and Compensated Absences Town of Groton employees are granted vacation and sick leave in varying amounts. In the event of termination or upon retirement, an employee is not entitled to payment for accumulated vacation time. However, sick leave can be accrued up to 960 hours which is payable upon termination or retirement. 4 The value of unused employee sick leave at year-end has been recorded in the Schedule of Non Current Government Liabilities. Payment of sick leave recorded in the Schedule of Non Current Government Liabilities is dependent upon many factors; therefore, timing of future payments is not readily determinable. However, management believes that sufficient resources will be made available for the payments of sick leave when such payment becomes due. H. Post Emplovment Benefits 1. The Town provides post-retirement health care benefits to all employees who retire on or after attaining at least 20 years of full time service and who are enrolled in the Plan at the time of retirement. 2. The Town has not employed the services of an actuary, thus has not booked a OPEB liability at this time. Note 2 — Detail Notes on All Funds and Supplemental Schedules A. Assets 1. Cash and Investments The Town of Groton's investment policies are governed by state statutes. In addition, the Town of Groton has its own written investment policy. Town of Groton's monies must be deposited in FDIC -insured commercial banks or trust companies located within the state. The Supervisor is authorized to use demand accounts and certificates of deposit. Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repurchase agreements, and obligations of New York State or its localities. Collateral is required for demand and time deposits and certificates of deposit at 105 percent of all deposits not covered by Federal Deposit Insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the state and its municipalities and school districts. The written investment policy requires repurchase agreements to be purchased from banks located within the state and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 105 percent of the cost of the repurchase agreement. Deposits and investments at year-end were entirely covered by Federal Deposit Insurance or by collateral held by the Town of Groton's custodial bank in the Town of Groton's name. All deposits including certificates of deposit are carried at cost plus accrued interest. Deposits and investments are categorized as insured and for which the securities are held by the Town's agent in the Town's name. Total adjusted bank balances as of December 31, 2019 were $1,171,659. 2. Changes in Fixed Assets: Changes in fixed assets for fiscal year ended 12/31/2019 is as follows: Be,inninw, Balance Additions Deletions Year End Balance Land.......... 563,000. 563,000. Buildings.... 7305059. 15,499 7451558. Equipment 2,363,765. 2401876. 89,632. 2,51509. Const WIP 181077 641. 18,718. -0- Total: 316741901. 257,016. 108,350. 35823,567. 3. Loans Receivable: Loans receivable as of December 31, 2019 consisted of the following, which is stated at net realizable value. Special Grant Fund - HUD Community Development Grants (Loans) - (See Note 5 ) The balance of deferred loans receivable as of December 31, 2019, represents fifteen deferred loans in the amount of $87,846. B. Liabilities: 1. Pension Plans: Plan Description The Town of Groton participates in the NYS & Local Employees' Retirement System. This System is a cost sharing multiple public employer retirement system. The system provides retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the NYS Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York serves as sole trustee and administrative head of the System. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the System and for the custody and control of their statements and required supplementary information. That report may be obtained by writing to the NYS & Local Retirement Systems, 110 State Street, Albany, NY 12244. Fundinz Policv The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System: on or after July 27, 1976, who generally contribute 3% of their salary for the first ten years of membership, on or after January 1, 2010 (ERS) or January 9, 2010 (PFRS) who generally contribute 3% of their salary for the entire length of service, and on or after April 1, 2012 (ERS and PFRS) who generally contribute between 3% and 6% (based on annual wage) for the entire length of service. Under the authority of the NYSRSSL, the Comptroller annually certifies the actuarially determined rates expressed used in computing the employers' contributions based on salaries paid during the Systems' fiscal year ending March 31. Contributions for the current year and two preceding years were equal to 100% of the contributions required, and were as follows: ERS 2019 $931855 2018 $1045464 2017 $105,058 Chapter 260 of the Laws of 2004 of the State of New York was enacted that allows local employers to bond or amortize a portion of their retirement bill for up to 10 years in accordance with the following schedule: • For State fiscal year (SFY) 2004-05, the amount in excess of 7 percent of employees' covered pensionable salaries, with the first payment of those pension costs not due until the fiscal year succeeding that fiscal year in which the bonding/amortization was instituted. • For SFY 2005-06, the amount in excess of 9.5 percent of employees' covered pensionable salaries. • For SFY 2007-08, the amount in excess of 10.5 percent of employees' covered pensionable salaries. This law requires participating employers to make payments on a current basis, while bonding or amortizing existing unpaid amounts relating to the System's fiscal years ending March 31, 2005 through 2008. Chapter 57 of the Laws of 2010 of the State of New York was enacted that allows local employers to amortize a portion of their retirement bill for 10 years in accordance with the following stipulations: • For State fiscal year 2010-11, the amount in excess of the graded rate of 9.5 percent of employees' covered pensionable salaries, with the first payment of those pension costs not due until the fiscal year succeeding that fiscal year in which the amortization was instituted. • For subsequent State fiscal years, the graded rate will increase or decrease by up to one percent depending on the gap between the increase or decrease in the System's average rate and the previous graded rate. • The interest rate will be set annually, and will be comparable to taxable fixed income investments of a similar duration. ;ower For subsequent State fiscal years in which the System's average rates are than the graded rates, the employer will be required to pay the graded rate. Any additional contributions made will first be used to pay off existing amortizations, and then any excess will be deposited into a reserve account and will be used to offset future increases in contribution rates. This law requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the System's fiscal years when the local employer opts to participate in the program. Chapter 105 of the Laws of 2010 of the State of New York authorizes local governments to make available a retirement benefit incentive program. The Town of Groton did not opt into this program. Chapter 57 of the Laws of 2013 of the State of New York was enacted that allows local employers to amortize a portion of their retirement bill for up to 12 years in accordance with the following stipulations: • The maximum amount an employer can amortize is the difference between the normal annual contribution (total bill, excluding payments for deficiency, group life, previous amortizations, incentive costs, and prior year adjustments) and the graded contribution. • For subsequent State fiscal years (SFVs), the graded rate will increase or decrease by up to one-half of one percent depending on the gap between the increase or decrease in the System's average rate and the previous graded rate. • The interest rate will be set annually, and will be comparable to a 12 -year US Treasury Bond plus 1 percent. • For subsequent SFYs in which the System's average rates are lower than the graded rates, the employer will be required to pay the graded rate. Any additional contributions made will first be used to pay off existing amortizations, and then any excess will be deposited into a reserve account and will be used to offset future increases in contribution rates. The Town of Groton has not amortized its payments to the Retirement System under any of the options listed above. At 12/31/19, the Town reported a liability of $89,252 for its proportionate share of the net pension liability. The net pension liability was measured as of March 31, 20191 and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The Town's proportion of the net pension liability was based on a projection of the Town's long-term share of contributions to the pension plan relative to the projected contributions of all participating members, actuarially determined. 8 2. Post —Employment Benefits: There are currently three retirees who meet the eligibility requirements. The Town pays 25% of the total premium of the Town medical insurance for the retirees. If the retirees attain private insurance through a plan not established by the Town, the Town will pay up to $204 per month to each retiree toward this medical insurance. The post -employment benefit expenses are recognized as the costs are incurred. As of December 31, 2019 expenses of $9,792 were recognized for post -employment health care. 3. Long-term Debt The Town of Groton had the following noncurrent liabilities: a. Compensated Absences: Represents the value of earned and unused portion of the liability for accumulated sick leave. b. Statutory Bonds: No Bonds Outstanding as of 12/31/19. c. The following is a summary of long term liabilities outstanding at December 31, 2019: Compensated Absences ............ $68,122. Statutory Bonds ..................... -0- The following is a summary of changes in long-term liabilities for the period Ending December 31, 2019: Lonv, Term Liabilities Compensated Absences Balance 01/01/19 ......................... 10801. Additions(Deletions) .................. (39,879.) Balance 12/31/19 ............... 68,122. Additions and deletions to compensated absences are shown net since it is impractical to determine these amounts separately. Note 3: Reserves C. Fund Equity — Reserves The following reserves existed as of 12/31/19 for the following purposes: Fund/Purpose Balance End of Year. General Townwide/Unemployment Insurance Reserve ..... 10,385. General Townwide/Capital Building Repair.................13 8,149. E Highway Townwide/Capital Equipment Reserve .......... 73,331. Total ...................... $2211865. Note 4: HUD Grants There are no active grants from HUD or the NYS Office of Community Renewal as of 12/31/19. Note 5: Special Grant -Community Development Loans On the advice of the CPA's, the deferred receivables of the 15 housing rehab projects that were completed with Community Renewal Funds was booked. If these homeowners stay in their homes for a period of five years, the amount granted is completely forgiven. As of 12/31/2019, this amount of deferred revenue was valued at $87,846. lul