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HomeMy WebLinkAboutPB Minutes 2012-06-19TOWN OF ITHACA PLANNING BOARD 215 North Tioga Street Ithaca, New York 14850 Tuesday. June 19. 2012 AGENDA 7:00 P.M. Persons to be heard (no more than five minutes). 7:05 P.M. SEQR Determination: East Hill Farmers Market, 380 Pine Tree Road. 7:05 P.M. PUBLIC HEARING: Consideration of Preliminary and Final Site Plan Approval and Special Permit for the proposed East Hill Farmers Market located at 380 Pine Tree Road, Town of Ithaca Tax Parcel No. 62-1-5, Community Commercial (CC) Zone. The proposal involves using the former Courtside building site for a once a week, seasonal, farmers market. The market would operate on Thursday from 3 pm to 7 pm and would accommodate 20-30 vendors. No construction is proposed, as small tents will be set up by the vendors each week. The proposed use is not specifically permitted in the CC Zone and therefore the Planning Board must find that the proposed use is substantially similar to a use permitted as of right in the CC Zone and does not have greater adverse effects upon traffic, noise, air quality, parking, or any other attribute reasonably relevant (Town Code Section 270-135 (R)). Cornell University, Owner; Ithaca Farmers Market, Applicant; Monika Roth, Cornell Cooperative Extension of Tompkins County, Agent. 7:15 P.M. SEQR Determination: Town of Ithaca Public Works Facility 2012 Additions, 106 Seven Mile Drive. 7:15 P.M. PUBLIC HKARING: Consideration of Preliminary and Final Site Plan Approval for the proposed additions at the Town of Ithaca Public Works Facility located at 106 Seven Mile Drive, Town of Ithaca Tax Parcel No. 33-2- 6.1, Low Density Residential Zone. The proposal involves a 4,200 +/- square foot addition to the existing pole bam, a 2,700 +/- square foot addition to the existing annex building, and a new 240 +/- square foot mechanic's storage shed located on the north side of the existing main Public Works Facility building. The proposal will also involve new stormwater facilities and landscaping. Town of Ithaca, Owner/Applicant; Creig Hebdon, P.E., Town Engineer, Agent. 7:30 P.M. Consideration of a sketch plan for the proposed Comell University Fleet Services Consolidation and Parking Area project located at 209 Solidago Road (off Palm Road), Town of Ithaca Tax Parcel No. 64-1-2, Planned Development Zone No. 9. The proposal involves constmcting a new 100 to 130 space parking lot to consolidate the Comell fleet services. The project will also include new stormwater facilities, outdoor lighting, landscaping, signage, and modifications to the Transportation / Mail Services Building to accommodate the fleet repair and maintenance activities. Comell University, Owner/Applicant; Tammi B. Aiken, P.E., Agent. 7:45 P.M. Consideration of a sketch plan for the proposed Gourd Workshop located along Rachel Carson Way at EcoVillage at Ithaca, Town of Ithaca Tax Parcel No. 28-1-26.84, Planned Development Zone No. 8. The proposal involves constmcting a 900 +/- square foot workshop building in an open field to be used as a workshop, display area, and office. The project also includes a gourd garden, fencing and a shed. EcoVillage at Ithaca Village Association Inc., Owner; Graham Ottoson, Applicant; Noah Demarest, Agent. 8. Approval of Minutes: June 5,2012 9. Other Business: 10. Adjournment Susan Ritter Director of Planning 273-1747 NOTE: IF ANY MEMBER OF THE PLANNING BOARD IS UNABLE TO ATTEND, PLEASE NOTIFY SANDY POLCE AT 273-1747. (A quorum of four (4) members is necessary to conduct Planning Board business.) TOWN OF ITHACA PLANNING BOARD NOTICE OF PUBLIC HEARINGS Tuesday. June 19.2012 By direction of the Chairperson of the Planning Board, NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Planning Board of the Town of Ithaca on Tuesday, June 19, 2012, at 215 North Tioga Street, Ithaca, N.Y., at the following times and on the following matters: 7:05 P.M. Consideration of Preliminary and Final Site Plan Approval and Special Permit for the proposed East Hill Farmers Market located at 380 Pine Tree Road, Town of Ithaca Tax Parcel No. 62-1-5, Community Commercial (CC) Zone. The proposal involves using the former Courtside building site for a once a week, seasonal, farmers market. The market would operate on Thursday from 3 pm to 7 pm and would accommodate 20-30 vendors. No construction is proposed, as small tents will be set up by the vendors each week. The proposed use is not specifically permitted in the CC Zone and therefore the Planning Board must find that the proposed use is substantially similar to a use permitted as of right in the CC Zone and does not have greater adverse effects upon traffic, noise, air quality, parking, or any other attribute reasonably relevant (Town Code Section 270-135 (R)). Cornell University, Owner; Ithaca Farmers Market, Applicant; Monika Roth, Cornell Cooperative Extension of Tompkins County, Agent. 7:15 P.M. Consideration of Preliminary and Final Site Plan Approval for the proposed additions at the Town of Ithaca Public Works Facility located at 106 Seven Mile Drive, Town of Ithaca Tax Parcel No. 33-2-6.1, Low Density Residential Zone. The proposal involves a 4,200 +/- square foot addition to the existing pole bam, a 2,700 +/- square foot addition to the existing annex building, and a new 240 +/- square foot mechanic's storage shed located on the north side of the existing main Public Works Facility building. The proposal will also involve new stormwater facilities and landscaping. Town of Ithaca, Owner/Applicant; Creig Hebdon, P.E., Town Engineer, Agent. Said Planning Board will at said times and said place hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual impairments, hearing impairments or other special needs, will be provided with assistance as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Susan Ritter Director of Planning 273-1747 Dated: Monday, June 11,2012 Publish: Wednesday, June 13,2012 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I, Sandra Polce, being duly sworn, depose and say that I am a Senior Typist for the Town of Ithaca, Tompkins County, New York; that the following Notice has been duly posted on the sign board of the Town of Ithaca and that said Notice has been duly published in the local newspaper. The Ithaca Journal. Notice of Public Hearings to be held bv the Town of Ithaca Planning Board in the Town of Ithaca Town Hall. 215 North Tioga Street. Ithaca. New York, on Tuesday. June 19. 2012 commencing at 7:00 P.M.. as per attached. Location of Sign Board used for Posting: Town Clerk Sign Board - 215 North Tioga Street. Date of Posting: June 11,2012 Date of Publication: June 13, 2012 Sandra Polce, Senior Typist Town of Ithaca STATE OF NEW YORK) SS; COUNTY OF TOMPKINS) Sworn to and subscribed before me this 13'^ day of June 2012. Notary Public CARRIE WHITMORE Notary Public, State ot htaw York No. 0lWH'30>:"-877Ticga Ccutu/ (^(J^ Commission Expires December 26, Wednesday, June 13,2012 | THE ITHACA JOURNAL TOWN OF ITHACA PLANNING BOARD NOTICE OF PUBLIC HEARINGS Tuesday, June 19, 2012 By direction of the Chair person of the Piannlt^ Board. NOTICE IS HEREBY GIVEN that Public Hearings wili be held by the Planning Board of the Town of Ittiaca on Tuesday. June 19, 2012, at 215 North Tioga Street, ithaca. N.V.. at the following times and on the following mattm: 7;05 P.M. ConsiderBtion of Preliminary and Bnal Site Plan Approval »id Special Permit for the proposed Hill Farmera Market lo cated at 380 Pine Tree Road, Town of Ithaca Tw Pared No. B2-1-5. Cotn-^ rmnty Commercial (CO Zone. The proposal Ih- volves using the former Courtslde building site fore nice e week, seasonal, farmers market. The mar ket would operate on Thursday from 3 pm to 7 pm and would accommo date 20-30 vendors. No GonBlrucHon is proposed, as srrtall tents will be set up by the vendors each week. The proposed use Is not specifically permitted in the CC Ztxte e^ therefore Ihe Plannhg Board must find that the proposed use is substantially similar to a use permitted as of right in the CC Zone and does not have greater adverse ef fects upon trafAc. noise, air qudlly. parking, or any oth er sttribute reasonably rele vant (Town Code Section 27W35'(R». •^matt.Unl- veisity. Owrer; ' Ithaca r^rni^ Maiksi. Ap[itic^ Monica ftoth. Cotndl Co- opdaSve if Tompklns Cou^^. Agent. 7:15 P.M. Consideration of Prsllmiriaiy and f^nd Site Plan Approval for the pro- pgpBfd addilions at the Town of ilhaca Public Works Faculty located at 106 Seven Mile Drfva. Town of Ithaca Tax Parcel No. 33-2-6.1, Low Density Residentiai Zone. The pro- posd Involves a 4.200 */• square foot addition to the existing pole bam. a 2.700 */■ square foot addition to the ensting annex building, and a new 240 +/- square foot mechanic's storage shed located on the north side of the existing main PubBc Works FacBty build ing. The proposal wil also .involve new stormwater fa- dllUw and tandecaping. Town of . Ithaca.G^^/Ap^cant; Creig P.E. Town Engi neer. Agent SB^PIanning Board will at,^^^^^^^^said place thereto. Persons m^j^pgar ly agent or in per- Iw. InctMduals with visual Inyainiierits. hearing lnytffinents or other spe-del negds. c«fil be provf^ with assistance as neces sary, upon request. Per sons desiring assistance must make such a request rtot less than 48 hours prior to the tirne of the pubik: hearing. Susan Ritter QrectoroF Plaining 273-1747 Dstod; Motid^. June 11.2012 6/13/2012 Town of Ithaca Planning Board 215 North Tioga Street June 19,2012 7:00 p.m. PLEASE SIGN-IN Please Print Clearly, Thank You Name Address TOWN OF ITHACA PLANNING BOARD MEETING Tuesday, June 19, 2012 215 N. Tioga Street, Ithaca, NY 14850 Board Members Present: Hollis Erb, Linda Collins, George Conneman, John Beach, Jon Bosak, Eric VanderMaas Staff Present: Chris Balestra, Planner; Mike Smith, Planner; Dan Tasman, Planner; Bruce Bates, Director of Code Enforcement; Creig Hebdon, Town Engineer; Dan Thaete, Town Engineer; Susan Brock, Attorney for the Town; Deb DeAugistine, Deputy Town Clerk Call to Order Ms. Erb called the meeting to order at 7:02 p.m. and accepted the secretary’s posting of the public hearing notices. AGENDA ITEM Persons to be heard – No one came forward to address the Board. AGENDA ITEM SEQR Determination: East Hill Farmers Market, 380 Pine Tree Road Monica Roth and Cathy Koken, Farmers’ Market Manager, were present. Ms. Roth stated that the idea for a market at East Hill Plaza came about because they had been looking for a new neighbor- hood to serve with local goods that the market sells. Cornell is very excited about it. The space can fit 25 to 30 vendors using the lawn area, which will preserve most of the parking and provide a nice grassy surface for customers to walk on. Mr. Bosak pointed out that the Farmers’ Market requires owners to be on site and asked if it will be difficult for vendors to be present at more than one market. Ms. Roth responded that they’re reserv- ing this market for the new startups because the Saturday and Sunday markets at Steamboat Landing and the Tuesday market at DeWitt Park are full. They think this will be a viable venue and will pro- vide an opportunity for new vendors to get started. Mr. Conneman asked how many vendors will be selling food as opposed to the other things they sell. Ms. Koken responded that market management doesn’t take control over how many agricultural ven- dors there are at any given market. They typically get more agricultural applications than food and craft. Ms. Roth added that some of the craft folks are doing it as a sideline, and the weekday markets don’t always work for them because they have other jobs. To questions from Ms. Erb, Ms. Roth stated that the applicants are responsible for trash control and Cornell Real Estate is responsible for lawn mowing. Vendors can use the toilet facilities at Rite Aid. There’s also a public restroom at the P&C. Gregor Brous is also very supportive and probably won’t mind if they use Agava’s facilities because he’s interested in connecting with the farmers. Signage was discussed. Ms. Roth said it would be best to have a sign on Pine Tree Road at the entrance and a smaller sign on Mitchell Street. Signs could be sandwich-board style. She said it would be nice to leave the signs up to serve as a reminder to passersby during the week. Mr. Bates stated that as long as they meet the requirements of the code, they can use a sign at each entrance. Planning Board Minutes 06-19-2012 Page 2 of 11 PB Resolution No. 2012-036: SEQR, Preliminary and Final Site Plan & Special Permit East Hill Farmers Market, 380 Pine Tree Road, Tax Parcel No. 62-1-5 Moved by John Beach; seconded by George Conneman WHEREAS: 1.This action is consideration of Preliminary and Final Site Plan Approval and Special Permit for the proposed East Hill Farmers Market located at 380 Pine Tree Road, Town of Ithaca Tax Parcel No. 62-1-5, Community Commercial (CC) Zone. The proposal involves using the former Court- side building site for a once a week, seasonal, farmers market. The market would operate on Thursday from 3 pm to 7 pm and would accommodate 20-30 vendors. No construction is pro- posed, as small tents will be set up by the vendors each week. The proposed use is not specifically permitted in the CC Zone and therefore the Planning Board must find that the proposed use is substantially similar to a use permitted as of right in the CC Zone and does not have greater ad- verse effects upon traffic, noise, air quality, parking, or any other attribute reasonably relevant (Town Code Section 270-135 (R)). Cornell University, Owner; Ithaca Farmers Market, Appli- cant; Monika Roth, Cornell Cooperative Extension of Tompkins County, Agent, and 2.The proposed site plan and special permit are unlisted actions for which the Town of Ithaca Planning Board is acting in an uncoordinated environmental review of these actions, and 3.The Planning Board, on June 19, 2012, has reviewed and accepted as adequate a Short Environ- mental Assessment Form (EAF) Part I, submitted by the applicant, and Part II prepared by Town Planning staff, a narrative and two sketches, date stamped May 18, 2012, provided by Steve Ket- telle, IFM Board President and Monika Roth, Cornell Cooperative Extension of Tompkins County, and other application materials, and 4.The Town Planning staff has recommended a negative determination of environmental signifi- cance with respect to the proposed site plan approval and special permit, NOW THEREFORE BE IT RESOLVED: That the Town of Ithaca Planning Board hereby makes a negative determination of environmental significance in accordance with Article 8 of the Environmental Conservation Law and 6 NYCRR Part 617 New York State Environmental Quality Review for the above referenced actions as proposed, based on the information in the EAF Part I and for the reasons set forth in the EAF Part II, and, therefore, a Draft Environmental Impact Statement will not be required. Vote: Ayes – Erb, Collins, Conneman, Beach, Bosak, VanderMaas AGENDA ITEM PUBLIC HEARING : Consideration of Preliminary and Final Site Plan Approval and Special Permit for the proposed East Hill Farmers Market located at 380 Pine Tree Road, Town of Ithaca Tax Parcel No. 62-1-5, Community Commercial (CC) Zone. The proposal involves using the former Courtside Planning Board Minutes 06-19-2012 Page 3 of 11 building site for a once a week, seasonal, farmers market. The market would operate on Thursday from 3 pm to 7 pm and would accommodate 20-30 vendors. No construction is proposed, as small tents will be set up by the vendors each week. The proposed use is not specifically permitted in the CC Zone and therefore the Planning Board must find that the proposed use is substantially similar to a use permitted as of right in the CC Zone and does not have greater adverse effects upon traffic, noise, air quality, parking, or any other attribute reasonably relevant (Town Code Section 270-135 (R)). Cornell University, Owner; Ithaca Farmers Market, Applicant; Monika Roth, Cornell Coopera- tive Extension of Tompkins County, Agent Ms. Erb opened the public hearing at 7:17 p.m. Ms. Erb stated that the Pine Tree Road listserv mentioned this meeting and within two days, she had heard positive feedback from 12 households; additionally, three friends had stopped her on the street with overwhelming support for the market. Ms. Roth said they met with P&C owners, who are eager to meet farmers. Ms. Erb closed the public hearing at 7:20 p.m. Mr. Bosak pointed out that more uses are allowed as of right on the property than were listed in the resolution. He wondered how many conformant businesses could be on that piece of land and what their impacts might be – probably overwhelmingly more than the impacts of a farmers market. The Board agreed to modify the resolution. Ms. Erb pointed out that she and Mr. Bosak worked with Ms. Roth on the Agriculture and Farmland Protection Plan, which calls for finding additional places for CSA dropoffs and farmers markets, so this fits with the plan the Town Board accepted. A discussion on parking was initiated by Mr. Bates, who asked if there will be direction for people on where to park or if shoppers will just pull in and start parking. Ms. Roth responded that they’ll have to do temporary striping and use some directional signs. There will also be people helping to direct traffic. Mr. Bates said that when people pull off Pine Tree Road, it’s important that they travel to the other end of the lot to park instead of clogging everything up off Pine Tree Road, so he’d like drivers to be directed to the parking area. Mr. VanderMaas agreed with Mr. Bates, saying that in his experi- ence, when pulling off Pine Tree Road into the Rite Aid parking lot, it causes confusion if another car is there. Parking should be diverted to the rear of the lot. Mr. Bates said that there should be temporary directional signage to move people to the back; then they can park anywhere they want. Ms. Roth agreed, saying it is their intention to have everyone park in the back of the lot. PB Resolution No. 2012-037: Preliminary and Final Site Plan & Special Permit, East Hill Farmers Market, 380 Pine Tree Road, Tax Parcel No. 62-1-5 Moved by Linda Collins; seconded by Jon Bosak WHEREAS: Planning Board Minutes 06-19-2012 Page 4 of 11 1.This action is consideration of Preliminary and Final Site Plan Approval and Special Permit for the proposed East Hill Farmers Market located at 380 Pine Tree Road, Town of Ithaca Tax Parcel No. 62-1-5, Community Commercial (CC) Zone. The proposal involves using the former Court- side building site for a once a week, seasonal, farmers market. The market would operate on one weekday from 3 pm to 7 pm and would accommodate 20-30 vendors. No construction is pro- posed, as small tents will be set up by the vendors each week. The proposed use is not specifically permitted in the CC Zone and therefore the Planning Board must find that the proposed use is substantially similar to a use permitted as of right in the CC Zone and does not have greater ad- verse effects upon traffic, noise, air quality, parking, or any other attribute reasonably relevant (Town Code Section 270-135 (R)). Cornell University, Owner; Ithaca Farmers Market, Appli- cant; Monika Roth, Cornell Cooperative Extension of Tompkins County, Agent, and 2.This is an Unlisted Action for which the Town of Ithaca Planning Board, acting in an uncoordi- nated environmental review with respect to the project has, on June 19, 2012, made a negative de- termination of environmental significance, after having reviewed and accepted as adequate a Short Environmental Assessment Form Part I, submitted by the applicant, and a Part II prepared by Town Planning staff, and 3.The Planning Board, at a Public Hearing held on June 19, 2012, has reviewed and accepted as adequate, a narrative and two sketches, date stamped May 18, 2012, provided by Steve Kettelle, IFM Board President and Monika Roth, Cornell Cooperative Extension of Tompkins County, and other application materials, NOW THEREFORE BE IT RESOLVED: That the Planning Board hereby finds that the proposed East Hill Farmers Market use is substantially similar to a Greenhouse which may include outside displays (Section 270-134 (B) (7)), Retail food store/grocery (Section 270-126 (A) (1)), Retail sales of candy, ice cream, gifts, flowers and similar small items (Section 270-126 (A) (2)), Arts and crafts gallery/studio (Section 270-126 (A) (4)), and Plant nursery which may include outside displays (Section 270-126 (A) (10)), which are all listed as uses permitted as of right in the Community Commercial Zone, and that the proposed farmers market does not have greater adverse effects upon traffic, noise, air quality, parking, or any other attribute reasonably relevant than the uses permitted as of right. The proposed farmers market will not involve any construction or permanent structures, the use is proposed to be once a week and seasonal, noth- ing will remain on the site after the market hours except for possible signage, the site has sufficient parking, and the market expects to draw from existing traffic and residents already in the area, AND BE IT FURTHER RESOLVED: That the Planning Board hereby grants Special Permit for the proposed East Hill Farmers Market at 380 Pine Tree Road, finding that in addition to the above, the standards of Article XXIV, Section 270-200, Subsections A – L, of the Town of Ithaca Code, have been met, AND BE IT FURTHER RESOLVED: Planning Board Minutes 06-19-2012 Page 5 of 11 1.That the Town of Ithaca Planning Board hereby waives certain requirements for Preliminary and Final Site Plan Approval, as shown on the Preliminary and Final Site Plan Checklists, having de- termined from the materials presented that such waiver will result in neither a significant altera- tion of the purpose of site plan control nor the policies enunciated or implied by the Town Board, and 2.That the Town of Ithaca Planning Board hereby grants Preliminary and Final Site Plan Approval for the proposed East Hill Farmers Market, located at 380 Pine Tree Road, as described in the narrative and sketches listed above, subject to the following conditions: a.that the Town of Ithaca Zoning Board of Appeals makes the determination required by Town Code Section 270-135 (R) regarding the proposed use in the Community Commer- cial Zone, prior to opening the farmers market, and b.if necessary, sign permits to be obtained for any signage identifying the farmers market, prior to placement of signs on the property, and c.directional signs shall be present during the hours the farmers market is open to direct ve- hicle parking to the western portion of the parking lot. Vote: Ayes – Erb, Collins, Conneman, Beach, Bosak, VanderMaas AGENDA ITEM SEQR Determination: Town of Ithaca Public Works Facility 2012 Additions, 106 Seven Mile Drive Creig Hebdon stated that the ZBA had granted the necessary variances for the project to go forward. He ran through the project introduced at sketch plan, which is primarily to expand their storage facil- ities. The storage barn will be used for equipment that is currently stored outside all winter. Another storage building will be used mainly for items like seeds and straw bales for the Parks Department. Another building will consolidate all water and sewer repair equipment. There will also be a storage shed outside the mechanics room for little-used equipment that’s in the way. To mitigate one of the current problems on the site, they will place a berm to divert water to an underground and above- ground biodetention system and keep all water on site. They will plant some shrubs on top of the berm to add greenery. They will try to match the colors and motifs of the existing buildings. PB Resolution No. 2012-038: SEQR, Preliminary and Final Site Plan Approval, Town of Ithaca, Public Works Facility, 106 Seven Mile Drive, Tax Parcel No. 33.-2-6.1 Moved by George Conneman; seconded by Jon Bosak WHEREAS: 1.This action involves consideration of Preliminary and Final Site Plan Approval for the proposed additions to the Town of Ithaca Public Works Facility, located at 106 Seven Mile Drive, Town of Ithaca Tax Parcel No. 33.-2-6.1, Low Density Residential Zone. The proposal involves construct- ing a 4,200+/- square foot addition to the existing pole barn, a 2,700+/- addition to the existing Planning Board Minutes 06-19-2012 Page 6 of 11 annex building, and a 240+/- square foot mechanic’s storage shed addition to the existing main Public Works Facility building. The proposal will also involve new stormwater facilities and land- scaping. Town of Ithaca, Owner/Applicant; Creig Hebdon, P.E., Town Engineer, Agent; and 2.This is an Unlisted Action for which the Town of Ithaca Planning Board is acting in an uncoor- dinated environmental review with respect to Site Plan Approval; and 3.The Planning Board, on June 19, 2012, has reviewed and accepted as adequate a Short Environ- mental Assessment Form Part I, submitted by Town Public Works Department staff; a Part II prepared by Town Planning staff; site plans entitled “Town of Ithaca Public Works Facility,” in- cluding sheets 1 through 8 titled “Overall Site Plan,” “Grading Plan,” “Annex Addition,” “Annex Addition Elevation(s),” “Pole Barn Addition,” “Pole Barn Addition Elevation(s),” “Mechanics Shed,” and “Mechanics Shed Details,” prepared by the Town of Ithaca Public Works Department, dated 4/09/2012, and other application materials; and 4.The Town Planning staff has recommended a negative determination of environmental signifi- cance with respect to the proposed site plan; NOW THEREFORE BE IT RESOLVED: That the Town of Ithaca Planning Board hereby makes a negative determination of environmental significance in accordance with Article 8 of the Environmental Conservation Law and 6 NYCRR Part 617 New York State Environmental Quality Review for the above referenced actions as proposed, based on the information in the EAF Part I and for the reasons set forth in the EAF Part II, and, therefore, a Draft Environmental Impact Statement will not be required. Vote: Ayes – Erb, Collins, Conneman, Beach, Bosak, VanderMaas AGENDA ITEM Public Hearing: Consideration of Preliminary and Final Site Plan Approval for the proposed addi- tions at the Town of Ithaca Public Works Facility located at 106 Seven Mile Drive, Town of Ithaca Tax Parcel No. 33-2-6.1, Low Density Residential Zone. The proposal involves a 4,200 +/- square foot addition to the existing pole barn, a 2,700 +/- square foot addition to the existing annex building, and a new 240 +/- square foot mechanic’s storage shed located on the north side of the existing main Public Works Facility building. The proposal will also involve new stormwater facilities and landscap- ing. Town of Ithaca, Owner/Applicant; Creig Hebdon, P.E., Town Engineer, Agent Ms. Erb opened the public hearing at 7:50 p.m. Hearing no one, Ms. Erb closed the public hearing at 7:51 p.m. PB Resolution No. 2012-039: Preliminary and Final Site Plan Approval, Town of Ithaca Public Works Facility, 106 Seven Mile Drive, Tax Parcel No. 33.-2-6.1 Moved by Eric VanderMaas; seconded by Linda Collins WHEREAS: Planning Board Minutes 06-19-2012 Page 7 of 11 1.This action involves consideration of Preliminary and Final Site Plan Approval for the proposed additions to the Town of Ithaca Public Works Facility, located at 106 Seven Mile Drive, Town of Ithaca Tax Parcel No. 33.-2-6.1, Low Density Residential Zone. The proposal involves construct- ing a 4,200+/- square foot addition to the existing pole barn, a 2,700+/- addition to the existing annex building, and a 240+/- square foot mechanic’s storage shed addition to the existing main Public Works Facility building. The proposal will also involve new stormwater facilities and land- scaping. Town of Ithaca, Owner/Applicant; Creig Hebdon, P.E., Town Engineer, Agent; and 2.This is an Unlisted Action for which the Town of Ithaca Planning Board, acting in an uncoordi- nated environmental review with respect to this project has, on June 19, 2012, made a negative determination of environmental significance, after having reviewed and accepted as adequate a Short Environmental Assessment Form Part I, submitted by Town Public Works Department staff, and a Part II prepared by Town Planning staff; and 3.The Planning Board, at a Public Hearing held on June 19, 2012, has reviewed and accepted as adequate site plans entitled “Town of Ithaca Public Works Facility,” including sheets 1 through 8 titled “Overall Site Plan,” “Grading Plan,” “Annex Addition,” “Annex Addition Elevation(s),” “Pole Barn Addition,” “Pole Barn Addition Elevation(s),” “Mechanics Shed,” and “Mechanics Shed Details,” prepared by the Town of Ithaca Public Works Department, dated 4/09/2012, and other application materials; NOW THEREFORE BE IT RESOLVED: 1.That the Town of Ithaca Planning Board hereby waives certain requirements for Preliminary and Final Site Plan Approval, as shown on the Preliminary and Final Site Plan Checklists, having de- termined from the materials presented that such waiver will result in neither a significant altera- tion of the purpose of site plan control nor the policies enunciated or implied by the Town Board, and 2.That the Town of Ithaca Planning Board grants Preliminary and Final Site Plan Approval for the proposed Public Works Facility Additions, as shown on the site plans noted in Whereas #3 above, subject to the following conditions: a.Submission to the Planning Department of one original large-size set of the approved draw- ings on mylar, vellum, or paper, signed and sealed by the registered land surveyor(s), engi- neer(s), architect(s) or landscape architect(s) who prepared the site plan materials, prior to the application for any building permits, and b.Granting of any necessary variances from the Zoning Board of Appeals. Vote: Ayes – Erb, Collins, Conneman, Beach, Bosak, VanderMaas AGENDA ITEM Consideration of a sketch plan for the proposed Cornell University Fleet Services Consolidation and Parking Area project located at 209 Solidago Road (off Palm Road), Town of Ithaca Tax Parcel No. 64-1-2, Planned Development Zone No. 9. The proposal involves constructing a new 100 to 130 Planning Board Minutes 06-19-2012 Page 8 of 11 space parking lot to consolidate the Cornell fleet services. The project will also include new storm- water facilities, outdoor lighting, landscaping, signage, and modifications to the Transportation / Mail Services Building to accommodate the fleet repair and maintenance activities. Cornell Universi- ty, Owner/Applicant; Tammi B. Aiken, P.E., Agent Ms. Aiken gave an overview of the project. The project involves renovations to the mail services gar- age. Currently there are four service bays and eight overhead doors; they will be adding a new 16-foot- wide overhead door and an exterior door on the south elevation of the building and will be infilling an existing overhead door. The interior modifications also include three offices, a conference room, a kitchenette area, a bathroom/shower, locker rooms, and a computer lounge. They will organize the lot to make better and more efficient use of the parking lot area. The campus-to-campus buses will be located in the existing lot. There will be space for electric car stations. They will add three ADA fleet parking spaces. The new lot will be gravel with 100 parking spaces and room for 30 future spaces. They will install a landscape buffer all the way around the open sides of the lot and a no-mow turf. The landscape island in the middle will serve as a storm drainage and bioretention area. The biore- tention area to the south is a considerable distance from the unique natural area of the creek. Ms. Erb requested that a drawing be provided at the next meeting to show this; she also wants to be assured that their stormwater will be diverted away from the manure storage of the dairy barn. Mr. Bates said the DEC was handling that project. Mr. Hebdon and Mr. Thaete said that it’s outside the Town’s SWPPP area. Ms. Aiken will check into it. Ms. Aiken said that the old facility will be used by the athletics department for a similar use. The traf- fic at the intersection of Game Farm Road and Route 366 won’t be impacted by the move – it will mostly be a time-of-use difference. There will be no fencing; they saw no need for security, but there will be a key kiosk with card access so people can go in after hours and pick up or drop off a vehicle. To a question about snow plowing, Ms. Aiken said that there will be designated snow stockpile areas. The landscaping plan will accommodate that. PB Resolution No. 2012-040: Lead Agency – Declaration of Intent, Cornell University Fleet Ser- vices Project, Tax Parcel No. 64.-1-2, 209 Solidago Road Moved by John Beach; seconded by George Conneman WHEREAS : 1.The Town of Ithaca Planning Board, at its meeting June 19, 2012, considered a Sketch Plan for the proposed Cornell University Fleet Services Consolidation and Parking Lot project located at 209 Solidago Road (off Palm Road), Town of Ithaca Tax Parcel No. 64.-1-2, Planned Develop- ment Zone No. 9. The project involves constructing a new 100- to 130-space parking lot to con- solidate the Cornell fleet services. The project will also include new stormwater facilities, outdoor lighting, landscaping, signage, and modifications to the Transportation/Mail Services Building to accommodate fleet repair and maintenance activities. Cornell University, Owner/Applicant; Tammi B. Aiken, P.E., Agent; and 2.The proposed project, which requires Site Plan Approval and Special Approval by the Town of Ithaca Planning Board, is a Type I Action, pursuant to the Town of Ithaca Environmental Review Planning Board Minutes 06-19-2012 Page 9 of 11 Law, Town of Ithaca Code Chapter 148, Section 148-5.C.3, because it involves the construction of a parking lot for more than 100 vehicles; NOW, THEREFORE, BE IT RESOLVED: That the Town of Ithaca Planning Board hereby proposes to establish itself as lead agency to coordi- nate the environmental review of the proposed actions, as described above, and BE IT FURTHER RESOLVED: That the Town of Ithaca Planning Board hereby requests the concurrence of all involved agencies on this proposed lead agency designation, said concurrence to be received by the Town of Ithaca Plan- ning Department no later than 30 calendar days after receipt of Part I of a Full Environmental As- sessment Form, completed by the applicant. Vote: Ayes – Erb, Collins, Conneman, Beach, Bosak, VanderMaas AGENDA ITEM Consideration of a sketch plan for the proposed Gourd Workshop located along Rachel Carson Way at EcoVillage at Ithaca, Town of Ithaca Tax Parcel No. 28-1-26.84, Planned Development Zone No. 8. The proposal involves constructing a 900 +/- square foot workshop building in an open field to be used as a workshop, display area, and office. The project also includes a gourd garden, fencing and a shed. EcoVillage at Ithaca Village Association Inc., Owner; Graham Ottoson, Applicant; Noah De- marest, Agent Ms. Ottoson stated that she’s a nurse/midwife and is now making lamps and other things from gourds. She’s been living at EcoVillage for eight years. She started the process of trying to find a place to do her work at EcoVillage and has had a lot of support from the EcoVillage community. There is a precedent for small businesses at EcoVillage – two bed and breakfasts, a farm, and a berry field, etc. – but this would be the first in its own building. Mr. Demarest stated that EcoVlillage is going through an amendment to the PDZ, and that he and Ms. Ottoson were at the meeting to create a parallel process for the review of this project so that when the PDZ is amended, this approval can happen. They were looking for feedback from the Board so they can prepare for preliminary and final approvals. The proposed location of the workshop is an unused field along Rachel Carson Way, directly across the street from the third neighborhood. It will follow that neighborhood and won’t happen until the utilities are in place. The building will measure 30 feet by 30 feet and will be located as far north as possible to still allow garden space in the triangu- lar area, but also allow future buildings to the south. This is the first of between two and four struc- tures at this location. There is utility access to sanitary sewer, the fire main, and the domestic water line. They will surround the building with gourd gardens to provide product. No new parking is planned; they will use the parking area already planned for TREE. There won’t be a salesroom – only a small display area. Ms. Ottoson said that the front of the building is toward the neighborhood because that’s where she expects her business to come from. She doesn’t foresee much traffic coming from outside. Planning Board Minutes 06-19-2012 Page 10 of 11 Mr. Demarest said that the building will have a wrap-around porch that functions as a work area and a space for the community to use as a drop off area, hang out area, bus stop, depot, etc. The building will be handicap accessible. To a question from Ms. Erb, Mr. Demarest responded that it is appropriate to treat it as a general- purpose workshop space. The initial use will be as a gourd workshop. They can plan for other uses without constructing them. As for signage, they do not anticipate anything permanent: maybe a sandwich board for special events. Mr. Bosak listed several items he will want to see addressed for site plan, including single use vs. mul- tiple use, dust caused by traffic, and future commercial uses. He would also like to see appropriate labeling for TREE on the site plan, to get a sense of the relationship between the projects. Ms. Collins said she didn’t realize that Ms. Ottoson was going to be the owner of the building; she thought EcoVillage would build it. Ms. Ottoson responded that she’s a resident of EcoVillage and is currently working in her dusty basement. There’s support for living and working in your community. From her point of view, she probably won’t be doing gourd work in 70 years, and this is a vote of confidence for the EcoVillage project, so she wants to build a beautiful building that someone will be able to make good use of when she no longer can. Ms. Collins asked if it would be possible for someone to buy the building and live in it in the future. Mr. Tasman responded that it will not be a residence. EcoVillage understood that there was a need for live-work arrangements in the village itself because there are people with home-based artisanal businesses. If they had someone living away from the common houses, they would become socially disconnected from the community and its governance, which is an integral part of living in co- housing. So they decided that if they were going to have commercial uses that they can’t accommo- date in the common houses or if people’s businesses outgrow their basements, this might be a way to do it since it won’t generate traffic from downtown, and they can still have a semblance of a live-work arrangement. Ms. Collins wondered if there was a way of preserving the integrity of it being a commercial use, but not a Starbucks. Bill Goodman, Town Board member and EcoVillage resident, said that there are three zones at EcoVillage: 30 acres are a residential zone, 30 acres are set aside as a natural zone, and 120 acres are set aside as an agricultural zone. The PDZ change is around an acre of the 30-acre residential zone and will also allow some commercial buildings. In the residential zone, they currently can have single- and multiple-family residences, the common houses, churches, and a few other uses by special permit. Nothing like the commercial building is currently allowed in the residential zone. The houses were built small to be energy efficient, so this would allow some additional spaces for people to do home- based businesses. There are offices in the common houses – Mr. Goodman has his legal office in the SONG common house – but the offices are all filled. For someone like Ms. Ottoson who wants to get out of her basement, they don’t have existing space. She will be taking the responsibility for building this building. The land at EcoVillage can be owned only by a certain number of entities: the EcoVil- lage not- for-profit, which owns the agricultural and natural land; the EcoVillage at Ithaca Village As- sociation, which is a not-for-profit that owns this parcel and is controlled by all the residents; and Planning Board Minutes 06-19-2012 Page 11 of II each individual neighborhood, which owns its own land. As a community, they don't want an indi vidual to be able to subdivide a little portion of land. The land for this building would be owned by the community and the individual would get a long-term lease. The community itself doesn't want to get into the business of building buildings and taking on the responsibility of renting out space. Ms. Ottoson would pay to build her building and they would have provisions in the lease about what hap pens if she goes out of business or decides to move. If Ms. Ottoson decides to sell, the community will have the right of first refusal, and she will be able to rent or sell only to other people in the commu nity because they want to keep control over who comes in. Mr. Goodman asked Mr. Bosak what he meant about the dust issue. Mr. Bosak replied that while the applicant doesn't expect many people from outside EcoVillage to visit, if that ends up not being the case, it will increase traffic on a road that's already problematic. Mr. Demarest responded that his understanding is that TREE will be paving to that point. AGENDA ITEM Approval of Minutes PB Resolution No. 2012-041: Minutes of June 5, 2012 Moved by John Beach; seconded by George Conneman WHEREAS, the Town of Ithaca Planning Board has reviewed the draft minutes from the meeting on June 5, 2012; now therefore be it RESOLVED, the Town of Ithaca Planning Board approves the minutes, with corrections, to be the final minutes of the meeting on June 5. Vote: Ayes - Collins, Conneman, Beach, Bosak Abstentions - Erb, VanderMaas AGENDA ITEM Adjournment Upon a motion by Mr. Bosak the meeting adjourned at 8:58 p.m. Respectfully submitted. ebra DeAugistlQe, Deputy To