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HomeMy WebLinkAboutPB Minutes 2004-06-15FILE DATE TOWN OF ITHACA PLANNING BOARD TUESDAY, JUNE 15,2004 The Town of Ithaca Planning Board met in regular session on Tuesday, June 15, 2004, in Town Hall, 215 North Tioga Street, Ithaca, New York, at 7:00 p.m. PRESENT: Fred Wilcox, Chairperson; Eva Hoffmann, .Board Member; George C l onnaman,__Boar-d ---- Member; Larry . --- Thayer,--= Board.Member Tracy.Mitrano,— Board —_ Member (7:23 p.m.); Kevin Talty, Board Member; Rod Howe, Board Member; John Barney, Attorney for the Town (7:09 p.m.); Creig Hebdon, Assistant Director of Engineering; Susan Ritter, Assistant Director of Planning; Mike Smith, Environmental Planner; Christine Balestra, Planner. EXCUSED: Jonathan. Kanter, Director of Planning; Dan. Walker, Director of Engineering. OTHERS Gary Teeter, Ithaca Veteran Volunteer Firemen; Douglas Kemp, Ithaca Veteran Volunteer Firemen; Kimberly Michaels, Trowbridge & Wolf; Susan McCutcheon, 157 Enfield Falls .Rd; Rob Mackenzie, Cayuga Medical Center; Elena Flash, True Walsh & Miller; Larry Hoffman and Paul Levesque, HOLT Architects; Peter Trowbridge, Trowbridge & Wolf; Joe Fitzgerald, Cayuga Medical Center; Frank Santelli, TG Millers, Chairperson Wilcox declared the meeting duly opened at 7:05 p.m., and accepted for the record Secretary's Affidavit of Posting and Publication of the Notice of Public Hearings in Town Hall and the Ithaca Journal on June 7, 2004 and June 9, 20049 together with the properties under discussion, as appropriate, upon the Clerks of the City of Ithaca and the Town of Danby, upon the Tompkins County Commissioner of Planning, upon the Tompkins County Commissioner of Public . Works, and upon the applicants and /or agents, as appropriate, on June 9, 20040 Chairperson Wilcox read the Fire Exit Regulations to those assembled, as required by the New York State Department of State, Office of Fire Prevention and Control. AGENDA ITEM: PERSONS TO BE HEARD Chairperson Wilcox opened this segment of the meeting at 7:06 p.m. With no persons present to be heard, Chairperson Wilcox closed this segment of the meeting at 7:07. p.m. AGENDA ITEM: SEQR Determination: Brown 2 -Lot Subdivision, Between 104 and 130 Enfield Falls Road Chairperson Wilcox opened this segment of the meeting at 7 :07 p.m, and invited the applicant to address the board. He asked the agent to give a brief overview of the proposal and any environmental concerns or issues. PLANNING BOARD MINUTES_OF JUNE.15, 2004 APPROVED JULY 69 2004 Susan McCutcheon, 157: Enfield Falls Road Tom has a piece of property across from the entrance to Lower Treman Park: He wants to subdivide one parcel out of it, 1.34 acres of a building lot that is 11.5 acres. There aren't any environmental concerns that he knows about. It seems like a pretty straightforward subdivision. Chairperson Wilcox = My assumption is the lot will be sold and a, house will be built on it. Ms. McCutcheon — Right. A house is to be built on it. Chairperson Wilcox — Questions? Board Member Conneman moved the SEQR motion. Rod Howe seconded the motion. PB RESOLUTION NO. 2004 -057: SEQR: Preliminary and Final Subdivision Approval, Brown Two -Lot Subdivision, Enfield Falls Road, Tax Parcel No. 334-9.2 MOTION made by George Conneman, seconded by Rod Howe. WHEREAS: 1: This action is consideration of Preliminary and Final Subdivision Approval for the proposed two -lot subdivision located between 104 and 130 Enfield Falls Road, Town of Ithaca Tax Parcel No. 33- 1 -9.2, Low Density Residential Zone. The proposal includes subdividing off a 1.34 + 1- acre building lot from the 11.5 +/- acre parcel. Thomas Brown, OwnerlApplicant, and 2. This is an Unlisted Action for which the Town of Ithaca Planning Board is legislatively determined to act as Lead Agency. in environmental review, with respect to Subdivision Approval, and 31 The Planning Board on June 15, 2004, has reviewed and accepted as adequate a Short Environmental Assessment Form Part 1, submitted by the applicant, and Part 11 prepared by the Town Planning staff, and a survey drawing entitled "Map Of Survey Lot To Be Conveyed By Thomas Brown, Town of Ithaca, Tompkins County, New York," dated April 10, 2004, and prepared by Robert S. Russler, L.L.S., and other application materials, and 41 The Town planning staff has recommended a negative determination of environmental significance with respect to the proposed Subdivision Approval. NOW, THEREFORE, BE IT RESOLVED: That the Town of Ithaca Planning Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental 2 PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 Quality. Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. The vote on the motion resulted as follows: AYES: Wilcox, Hoffmann, Conneman, Thayer, Howe, Tally. NAYS None. ABSENT: Mitrano. The motion was declared:to be carried. Chairperson Wilcox closed this segment of the meeting at 7:08 p.m. The board waited two minutes to open the public hearing at the scheduled time of 7 :10 Am' PUBLIC HEARING: Consideration of Preliminary and Final Subdivision Approval for the proposed 27lot. subdivision located between 104 and 130. Enfield Falls Road, Town. of Ithaca Tax Parcel No. 33- 1 -9.2, Low Density Residential zone. The proposal includes subdividing off a 1.34 +/- acre building lot from the 11.5 +/- acre parcel. ` Thomas R. Brown, Owner /Applicant. Chairperson Wilcox opened the public hearing at 7:10 p.m. and invited members of the public to address the board. With no persons interested in speaking, Chairperson Wilcox closed the public hearing at 7:1 1 p.m. Chairperson Wilcox - Questions? Board Member Hoffmann - I really have no questions about this one. Board Member Thayer — Its pretty straight forward. Chairperson Wilcox — Simple two -lot subdivision. Board Member Hoffmann - For a change. Board Member Thayer moved Preliminary and Final Subdivision. Approval. Board Member Hoffmann' seconded the motion. Attorney Barney — Our office represents Mr. Brown, not in connection with this application. Chairperson Wilcox — Just in general. Mr. Brown could not make it this evening. 3 PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 6; 2004 PB RESOLUTION NO. 2004 458: Preliminary and Final Subdivision Approval, Brown Two -Lot Subdivision, Enfield Falls Road, Tax Parcel No. 33 -1 -9.2 MOTION made by Larry Thayer, seconded by Eva Hoffmann. WHEREAS: 1. This action is consideration of Preliminary and Final Subdivision Approval for the proposed two4ot subdivision located between 104 and 130 Enfield Falls Road, Town. of Ithaca Tax Parcel No. 33- 1 -9.2, Low Density Residential Zone. The proposal includes subdividing off a 1.34 + / -acre building lot from the 11.5 +A acre parcel. Thomas Brown, Owner /Applicant, and 2. This is an Unlisted Action for which the Town of Ithaca Planning Board, acting.as lead agency in environmental review with respect to Subdivision Approval, has on June 15, 2004, made a negative determination of environmental significance, after having reviewed and accepted as adequate a Short Environmental Assessment Form Part I, submitted by the applicant, and Part II prepared by the Town Planning staff, and 3. The Planning Board, at a Public Hearing held on June 15, 2004, has reviewed and accepted as adequate a survey entitled "Map Of Survey Lot To Be Conveyed By Thomas Brown, Town of Ithaca, Tompkins County, New York," dated April 10, 2004, and prepared by Robert S. Russler, L.L.S., and other application materials. NOW, THEREFORE, BE IT RESOLVED: 1. That the Town of Ithaca .Planning Board hereby waives certain requirements for Preliminary and Final Subdivision Approval, as shown on the Preliminary and Final Subdivision Checklists, having determined from the materials presented that such waiver will result in neither a significant alteration of the purpose of subdivision control nor the policies enunciated or implied by the Town Board, and 2. That the Planning Board hereby grants Preliminary Approval for the proposed two -lot subdivision between 1 G Road, Town of Ithaca Tax Parcel No. 33- 1 -9.2, as shown entitled "Map Of Survey Lot To Be Conveyed By Thomas Tompkins County, New York," dated April 10, 2004, and Russler, L.L.S., subject to the following condition: and Final Subdivision 14 and 130 Enfield Falls on the survey drawings Brown, Town of Ithaca, prepared by Robert S. a. submission for signing by the Chairman . of the Planning Board of an original or mylar copy of a final subdivision plat, and three dark -lined prints, with the signature of the land surveyor certifying that the survey is. accurate, prior to filing with the Tompkins County Clerk's Office, and 0 PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 submission of a receipt of filing to the Town of Ithaca Planning Department. The vote on the motion resulted:as follows: AYES: Wilcox, Hoffmann, Conneman, Thayer, Howe, Talty. NAYS: None. ABSENT. Mitrano. The motion was declared to:be carried. AGENDA ITEM. SEQR Determination; Armstrong 2 -Lot Subdivision, 121 Honness Ln. & 99 Terraceview Dr. Chairperson Wilcox opened this segment of the meeting at 7:12 p.m. and invited the applicant to address the board.. He asked the applicant to give a brief overview of the proposal and any environmental concerns or issues. Board Member Hoffmann — I need to tell everybody that I need to excuse myself from considering this matter. Not only because I've known the Armstrong's since our children were small together, but also because my daughter and her husband are buying their house. So I'll abstain from taking part in this one. Douglas Armstrong, 121 Honness Lane We are here because in 1987 all of the Planning Board and Appeals Board approved the subdivision of the property, but in the final moments when it was turned in the plat did not have a signature and certification. We are here to amend this over site Chairperson Wilcox — Environmental issues? There are no environmental issues. This is a reaffirmation of an existing subdivision. Are both lots beings sold? Mr. Armstrong — Yes. Chairperson Wilcox —:Both lots are being sold. What about the driveway, which runs from the lot with the house to the lot with the barn? Is that going to stay or...? Mr. Armstrong — The map that you have in front of you is simply an amendment form. It doesn't show the final changes that have taken place. Chairperson Wilcox — So what you have given us in an older map, pre- subdivision. Mr.. Armstrong - Yes. The map that was used for the subdivision. It shows the two lots and the tax numbers of each lot and the amendment as it states on the bottom of the map that you have says that it is amended as of 2004 to denote the tax numbers of the two lots. 5 PLANNING BOARD MINUTES OF JUNE 159 2004 APPROVED JULY 61 2004 Chairperson ` Wilcox — No. My question specifically had to do with that blacktop driveway. Is that going to stay? Mr. Armstrong — That driveway runs by the house: We use it for nothing except to get to a walk that. runs along the edge of the garage. Its not used for anything else. Chairperson Wilcox — Now, both of these lots are going to be sold to potentially two different owners? Mr. Armstrong — No. Both lots are included in.one sale. Chairperson Wilcox — So:you have a perspective buyer who is buying both lots and it is being sold as two lots? Mr. Armstrong —.Yes. It is being sold as two lots. Chairperson Wilcox — I was worried about access to the south lot. That's where I was going with that to see if Attorney Barney — Well, keep going. Mr. Armstrong, where is the dwelling unit in the back parcel? Is that where it is shown as a barn or is it what is shown as the garage? Mr. Armstrong — At the end of the blacktop drive is the unit that was moved onto a new foundation. It is an apartment now, a two - bedroom apartment. Attorney Barney — So this subdivision map that we have in front of us now shows a garage, but what you are saying is that the garage is really now a :two- bedroom apartment. Mr: Armstrong - Yes, and the garage was moved 30 feet west and 14 feet north so it is in line with the other barn as listed there. Attorney Barney — Okay. Now I'm confused. Was it moved to the location on this map or was it moved from the location from the...? Mr. Armstrong — On the map that you had originally, you have a garage and a cement apron in front. That garage was moved. The cement apron was torn out: and the barn was moved, physically moved on to a new foundation. Attorney Barney — Was the garage moved or the barn? Mr. Armstrong — I'm sorry. The garage was moved onto the new foundation. Attorney Barney — This map that you have given us here that is the 1986 map, which has some dimensions on it, 22 feet and 34.7 feet, this is now the actual location? 6. A,. Mr. Armstrong — That's the actual location. PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 Attorney Barney — The current location I should probably say of the two -unit or two - bedroom apartment. Mr. Armstrong — Right: Attorney Barney Now, how does one get to this two - bedroom apartment from a public _.:._. road? Mr. Armstrong — Terraceview Drive runs along the right hand side and the driveway... Chairperson Wilcox Mr. Barney's question is how do you get to this two-bedroom. apartment over the garage? Mr. Armstrong - Go down Terraceview Drive and take a quick right and go down on the side of the former garage. Attorney Barney — So there is some sort of driveway then off of Terraceview directly.to here? Mr. Armstrong — Yes. Attorney Barney - So there is no particular need.to maintain a .right to come across the longer driveway leading from Honness Lane? Mr. Armstrong — Right. Chairperson Wilcox — Certainly one issue is the fact that the survey map that has been given for consideration this evening does not reflect what is currently on the property and what is currently located. Ms. Balestra —That's: right Board Member Thayer — The map they handed out is correct in that respect, but it doesn't show the driveway, right? Chairperson Wilcox — It doesn't show the access and it doesn't show the proposed subdivision. One thing that we have to deal with, I think, is getting the survey map, which was revised on May 28th, 2004 to reflect the actual location of the garage and the apartment, which sits over the garage. Attorney Barney — Is that a condition in the suggested? rA PLANNING BOARD MINUTES OF JUNE.15, 2004. APPROVED JULY 612004 Ms. Balestra — Yes. And actually we may need to add a little bit more verbiage in the condition because the condition states, "revision of the plat to show the driveway which is a blacktop driveway to 99 Terraceview, Chairperson Wilcox — So that's clear that there is access to that apartment or to that structure if you will on Terraceview Drive. Ms. Balestra = Right. Chairperson Wilcox Questions? I think I understand now what is going on. John Barney, you are all set at this point? Board Member Talty moved the SEQR motion. Chairperson Wilcox seconded the motion. PB RESOLUTION NO. 2004 -059: SEQR: Preliminary and Final Subdivision Approval, Armstrong Two -Lot Subdivision, 121 Honness Lane and 99 Terraceview Drive, Tax Parcel No.'s 58 -2 -3.1 & 584-12 MOTION made by Kevin Talty, seconded by Fred Wilcox. WHEREAS: 1. This action is consideration of Preliminary and Final Subdivision Approval for the proposed two -lot subdivision located at 121 Honness Lane and 99 Terraceview Drive, Town of Ithaca Tax Parcel No.'s 58 -2 -3.1 and 58- 2 -3.2, Medium Density Residential Zone. The proposal includes the reaffirmation of subdivision approval for the lots that received subdivision approval in 1987 but did not include Planning Board certification on the plat. Douglas H. & Lucia L.Armstrong, Owners /Applicants, and 2. This is an Unlisted Action for which the Town of Ithaca Planning Board is legislatively determined to act as Lead Agency in environmental review. with respect to Subdivision Approval, and 3. The Planning Board on June 15, 2004, has reviewed and accepted as adequate a Short Environmental Assessment Form Part 1, submitted by the applicant, and Part 11 prepared by the Town Planning staff, and a survey drawing entitled "Survey Map, No. 121 ` Honness Lane, Town of Ithaca, Tompkins County, New York," prepared by Allen T. Fulkerson, L.L.S., dated June 3, 1987 and most recently amended on May 28, 2004, and other application materials, and 41 The Town planning staff has recommended a negative determination of environmental significance with respect to the proposed Subdivision Approval. NOW, THEREFORE, BE IT RESOLVED: PLANNING BOARD MINUTES OF JUNE. 15, 2004 APPROVED JULY 6; 2004 That the Town of Ithaca Planning Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. The vote on the motion resulted as follows: AYES: Wilcox, Conneman, Thayer, Howe, Tally. NAYS: None. ABSTAIN: Hoffmann. ABSENT: Mitrano. The motion was declared to be carried. Chairperson Wilcox closed this segment of the meeting at 7:21 p.m. PUBLIC HEARING: Consideration of Preliminary and Final Subdivision Approval. for the proposed 2 -lot subdivision located at 121 Honness Lane and 99 Terraceview Drive, Town of Ithaca Tax Parcel No.'s 58 =2 -3.2 and 58 =2 -3.1, Medium Density Residential zone. The proposal is for reaffirmation of these two existing. lots., which were.. subdivided in 1987 but did not include Planning Board certification on the plat. 'Douglas H. & Lucia L. Armstrong, Owners /Applicants. Chairperson Wilcox — Do we have any questions of Mr. Armstrong? Mr. Barney, do you have questions of Mr. Armstrong at this point? Attorney Barney — Is the draft resolution just one page? There was a condition in the last resolution that this area shown on the 1986 map, denominated an easement for garage access that that. be quick claimed to the Town as part of the title to Terraceview Drive, Lucia Armstrong — That has been done. Attorney Barney — That .has been done ?. Can we get a copy of it? I think it was my office that reviewed Terraceview Drive, but I don't think I did personally, so I don't recall it being done. If that's done, then my other, condition... Chairperson Wilcox— Did you want that as a condition? Attorney Barney — It doesn't need to be a condition. Mr. Armstrong — May I add that through legal advice, we were told that if we did not get legal approval of this, there was no point in having a new survey done. Prior to the sale closing, a new survey will be done including all of the information that is not available on what we have here. A% 0 PLANNING BOARD MINUTES OF JUNE 159 2004 APPROVED JULY 612004 Chairperson Wilcox —'I would ask, without naming who your counsel was, I would ask that you go back to him and say it makes it easier for the Planning Board to have a plat in front of us or a subdivision map in front of us that actually reflects what the property looks like. I understand your point that by whatever chance we weren't going to approve it, why spendthe money needlessly, but it just makes our job that much easier. Chairperson Wilcox opened the public hearing at 7:24 p.m, and invited members of the public to address the board. With no persons interested in speakingo Chairperson Wilcox closed the public' hearing at 7:25 p.m. Chairperson Wilcox — Any further discussions? Any questions? Chris, we are all set on your end? Ms. Balestra — Yeah. This is just regarding the resolution: Attorney Barney — This doesn't quite do what I think it would do. Was there ever a document given directly to the Town of Ithaca? This document that you gave me here is a NYSEG easement: Ms. Balestra — The Planning Department wasn't sure why an easement needed to be given to the Town for access to the garage. Attorney Barney — It's not an easement. It's surrendering. Right now, there's an outstanding easement on the Town road that was built for the benefit of this garage since there is now a Town road, there is no need for that easement. We need to have a surrender of that easement just to complete the title for the Town. . 1. Ms. Balestra — All right. That was what was confusing. Attorney Barney I'm not sure whether in the, course of obtaining title to the road, whether that might have been obtained because at the time Terraceview was still a... Ms. Balestra — It wasn't built yet or it was under construction or something. Attorney Barney — Well, rather than tie up the meeting... Board Member Thayer moved Conneman seconded the motion. the reaffirmation of subdivision. Board Member Attorney Barney — I would suggest that we add a further condition that if it hasn't yet been done that there be an instrument surrendering the easement for the garage access.as shown on the original 1986 map. We'll double check to see whether that has occurred. Chairperson Wilcox — That change acceptable? 10 „ 1 Board Member Thayer — Yes. PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 Chairperson Wilcox — Chris, you don't need to make any further modifications to the draft resolution? Ms. Balestra — I think I do. For "a" is said revised to show the current driveway configurations for 99 Terraceview Drive. I think we need to add also driveway and I don't know if you would say garage unit or whatever. Chairperson Wilcox - And structures on the property. Attorney Barney — Structures would be appropriate. Ms. Balestra — That's it. Chairperson Wilcox —And that is acceptable to... .Board Member Conneman — Yes. PB RESOLUTION NO. 2004 -060: Preliminary and Final Subdivision Approval, Armstrong Two -Lot Subdivision, .121 Honness Lane and 99 Terraceview Drive, Tax Parcel No.'s 58 -2 -3.1 & 58 -2 -3.2 MOTION made by Larry Thayer, seconded by George Connemara. WHEREAS... 1. This action is consideration of Preliminary and Final Subdivision Approval for the proposed two -lot subdivision located at 121 Honness Lane and 99 Terraceview Drive, Town of Ithaca Tax Parcel No.'s 58 -2 -3.1 and 58- 2 -3.2, Medium Density Residential Zone. The proposal includes the reaffirmation of subdivision approval for the lots that received subdivision approval in 1987 but did not include Planning . Board certification on the plat. Douglas H. & Lucia L. Armstrong, Owners /Applicants, and 2. This is an Unlisted Action for which the Town of Ithaca Planning Board, acting as lead agency in . environmental review with respect to Subdivision Approval, has on June 15, 2004, made a negative determination of environmental significance, after having reviewed and accepted as adequate a . Short Environmental Assessment Form Part I, submitted by the applicant, and Part 11 prepared by the Town Planning staff, and 31 The Planning. Board, at a Public Hearing held on June 15, 2004, has reviewed and accepted as adequate a survey entitled "Survey Map, No. 121 Honness Lane, Town of Ithaca, .Tompkins County, New York," prepared by Allen T. 11 PLANNING BOARD MINUTES. OF JUNE 15, 2004 APPROVED JULY 612004 Fulkerson, L.L.S., .dated June 3, 1987 and most recently amended on May 28, 2004, and other application materials. NOW THEREFORE, BE IT RESOLVED: 1. That the Town 'of Ithaca Planning Board hereby waives certain requirements for ,Preliminary and Final Subdivision Approval, as shown on the Preliminary and Final Subdivision Checklists; having determined from the materials presented that such waiver will result in neither a significant alteration of the - purpose of subdivision control nor the policies enunciated or implied by the Town Board, and 2. That the Planning Board hereby reaffirms the Preliminary and Final Subdivision Approval for the two -lot subdivision at 121 Honness Lane and 99 Terraceview, Drive approved in 1987, as shown on the survey drawings entitled "Survey Map, No. 121 Honness Lane, Town of Ithaca, Tompkins County, New York, "prepared by Allen T. Fulkerson, L.L.S., dated June 3, 1987 and most recently amended on May 28, 2004, subject to the following condition: a. submission for signing by the Chairman of the Planning Board of an original. or mylar copy of the subdivision plat and. three dark -lined prints, revised to show the current driveway configuration to 99 Terraceview Drive and structures, with the signature of the land surveyor certifying that the survey is accurate, prior to filing with the Tompkins County Clerk's Office, and submission of a receipt .of filing to the Town of Ithaca Planning Department, and b, conveyance to the Town of Ithaca, if it has not already occurred, of the easement rights for garage access located on Terraceview Drive in form and substance satisfactory to the Attorney for the Town, said instrument to be provided prior to signing and filing of the. subdivision plat. The vote on the motion resulted as follows AYES: Wilcox, Conneman, Thayer, Mitrano, Howe, Tally. NAYS: None. ABSTAIN: Hoffmann. The motion was declared to be carried. AGENDA ITEM: SEQR Determination: Association Pavilion, 638 Elmira Road Ithaca Veteran Volunteer Fireman Chairperson Wilcox opened this segment of the meeting at 7:30 p.m, and invited. the applicant to address the board. He asked the applicant/agent to give a brief overview of the proposal and any environmental concerns or issues. W PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 Gary Teeter, Ithaca Vet Volunteer Firemen's Assoc, 638 Elmira Rd Basically, we are proposing a pavilion that will measure 48x24 foot on the property. It is directly west of our present building, between the property line and our building. Chairperson Wilcox — I read something that that area is being' used now for outdoor activities or functions.' .Mr. Teeter — Yes. We use- ,that area for clam bakes and picnics and we wanted to make -- more of a permanent shelter for our Association and other fire companies .in the Town that use our facility. In the past we've used a tent and it makes it a little bit cumbersome to take a tent up and put a tent.up. We were constantly doing it. We figured this would be more beneficial for ourselves and any other community events that there may be.. Chairperson Wilcox — Is there a particular reason why...1 have an aerial photograph. Is there a particular. reason it is located there and not some place directly behind the building? Mr. Teeter — In that particular area, it's the greatest area we use for picnics. That's the area we have always used. The area behind that is designated parking. As you can see in your map, of course your map is not colored, but there is a darkened area behind our building that is all designated parking area. Board Member Thayer = I've got color. Chairperson Wilcox —.0h, you've got color. What does this say? We'll discuss this later under other business. Questions of the two gentlemen with regard to environmental review? Board Member Thayer - It appears it's going to be shielded from the road anyway. It looks like there is a tree there. Mr. Teeter. — Yes. To the direct southwest of .the proposed pavilion,. there's trees and shrubbery. From the road, it's hardly visible. Board Member Howe — I think its better than a tent. Chairperson Wilcox — Yes and I was wondering if they could move it closer to the center of the lot to try to avoid a need for a side yard variance. But given where that parking area is located, the only way to avoid the variance is to put it behind the parking lot and that's not a good place for it. It should be relatively close to the building, so I'm okay in terms of the environmental review right now. Board Member Hoffmann — I think functionally this location is better. Chairperson Wilcox = It is still 35 feet from the ... the Zoning Board will have that ultimate decision, but I don't have an issue with it right now. 13 PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 Board Member Howe moved the SEQR motion. Board Member Mitrano seconded the motion. PB RESOLUTION NO. 2004 -061: SEQR: Preliminary & Final Site Plan Approval Ithaca Vet. Vol. Fireman's Assoc. — Pavilion, 638 Elmira Road, Tax Parcel No. 33= 3 -5.1 MOTION made by Rod Howe, seconded by Tracy Mitrano. WHEREAS: 1. Consideration of Preliminary and Final Site Plan Approval for the proposed pavilion located at 638 Elmira Road, Town of Ithaca Tax Parcel No. 33m3 -5.1, Light Industrial zone. The project includes construction of a 1,152 +/- square foot (24' x 48) open pavilion located to the west of the existing building. Ithaca Veteran Volunteer Fireman's Association, Owner /Applicant; Douglas Kemp, Agent, and 2. This is an Unlisted Action for which the . Town legislatively determined to act as Lead Agency respect to Site Plan Approval, and of Ithaca Planning Board is in environmental review with 31 The Planning Board, on June 15, 2004, has reviewed and accepted as adequate a Short Environmental Assessment Form Part I, submitted by the applicant, and Part ll prepared by. Town Planning staff, plans titled "Ithaca Vet Volunteer Fireman's Association — Pavilion Plans" date stamped May 18, 2004, and Pavilion Plans dated 1019198 (date stamped May 18, 2004); prepared by Burkholder Building, and other application material, and 41 The Town Planning staff has recommended . a negative determination of environmental significance with respect to the proposed Site Plan Approval; . NOW THEREFORE BE IT RESOLVED: That., the Town of Ithaca. Planning Board hereby makes a negative determination of I nvironmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed, and, therefore, an Environmental Impact Statement will not be required. The vote on the motion resulted as follows: AYES: Wilcox, Hoffmann, Conneman, Thayer, Mitrano,. Howe, Talty. NAYS: None. The motion was declared to be carried unanimously. 14 ,, , PLANNING BOARD MINUTES OF JUNE. 15, 2004 APPROVED JULY 6; 2004 PUBLIC HEARING. Consideration of Preliminary and Final Site Plan Approval for the proposed pavilion located at 638 Elmira Road, Town of Ithaca Tax Parcel No. 33- 3 -5.19 Light Industrial zone. The project includes construction of a 1,152 +/- square foot (24' x 48') open pavilion located to the west of the existing building. Ithaca Veteran. Volunteer Fireman's Association, Owner /Applicants Douglas Kemp, Agent. Chairperson Wilcox — Questions of the applicant? Attorney Barney — Just very quickly. What is the approximate dimension to the northwest property line and the southeast property line? I see the dimensions. between them to what would be the south. Mr. Teeter — On the full property.line? Attorney Barney — Yes, approximately. Mr. Teeter — The southern property line is about 296.72 feet. On the northern side, I'm not quite sure because.I don't have that particular part on my map here. Attorney Barney — I'm sorry. You said 290 feet from ... pretend this is north /south. I realize it is not quite ... so the dimensions from the south part of the new pavilion and the south line is about 290 feet? Mr. Teeter — No. It was measurement I didn't. take, but I'm thinking right now it is about ... we have about 70 foot setback from the building itself and this would go in about half way. It's got to be about 150 foot back from the highway. I'm just estimating though. Attorney Barney — That's good. Chairperson Wilcox — Are you set,.John? Attorney Barney — Yeah: Chairperson Wilcox — Can I ask why? Attorney Barney — Quite frankly, on my colored map I hadn't read closely enough yet to see that. it was located well away from the boundary lines. Chairperson Wilcox opened the public hearing at 7:36 p.m. and invited members of the public to address the board. With no persons interested in speaking, Chairperson Wilcox closed the public hearing at 7:37 p.m. Board Member Mitrano — I think. it is going to be attractive. 15 PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 62 2004 Chairperson Wilcox moved Preliminary and Final Site Plan approval. Board Member Talty seconded the motion. Chairperson Wilcox — John, do you want to add anything or.are you all set? Attorney Barney indicated he did not have any additions to the resolution. PB RESOLUTION NO. 2004 -062: Preliminary and Final Site Plan Approval, Ithaca Vet Vol. Fireman's Assoc. — Pavilion, 638 Elmira Road, Tax Parcel No. 33 =3 -5.1 MOTION made by Fred Wilcox, seconded by Kevin Talty, WHEREAS: 1: Consideration of Preliminary and Final Site Plan Approval for the proposed pavilion located at 638 Elmira Road, Town of Ithaca Tax Parcel No. 33- 3 -5.1, Light Industrial zone.. The project includes construction of a 1,152 +/. square foot .(24' x 48) open pavilion located to the west of the existing building. Ithaca Veteran Volunteer Fireman's Association, Owner /Applicant; Douglas Kemp, Agent, and 21 This is an Unlisted Action for which the Town of Ithaca Planning Board, acting as lead agency in environmental review with respect to. Site Plan Approval, has, on June 15, 2004, made a negative determination of environmental significance, after having reviewed and accepted as adequate a Short Environmental Assessment Form Part I, submitted by the applicant, and a Part ll prepared by Town Planning staff, and 3. The Planning Board, at a. Public Hearing held on June 15, 2004, has reviewed and accepted as adequate, plans titled "Ithaca Vet Volunteer Fireman's Association — Pavilion Plans" date stamped May 18, 2004; and Pavilion Plans dated 10 19198 (date stamped May 18, 2004), prepared by Burkholder Building, and other application material, and NOW THEREFORE BE IT RESOLVED: 1: That the Town of Ithaca Planning Board hereby waives certain requirements for Preliminary and Final Site Plan Approval, as shown on the Preliminary and Final Site Plan Checklists, having determined from the materials presented that such waiver will result in neither a significant alteration of. the purpose of site plan control nor the policies enunciated or implied by the Town Board, and 21 That the Town of Ithaca Planning Board hereby grants Preliminary and Final Site Plan Approval for the proposed 1,152 +/- square foot pavilion located at 638 Elmira Road, Town of Ithaca Tax Parcel No. 33- 3 -5.1, as shown on the plans titled "Ithaca Vet Volunteer Fireman's Association - .Pavilion Plans" date stamped PLANNING BOARD MINUTES. OF JUNE 15, 2004 APPROVED JULY 6,2004 May 18, 2004, and Pavilion Plans dated 1019198 (date stamped May 18, 2004), prepared by Burkholder Building, and other application material, subject to the following conditions: . a. submission of an original of the final site plan on mylar, vellum or paper, to be retained by the Town of Ithaca, prior to the issuance of a building permit. b, granting of necessary approvals by the Zoning Board of:Appeals -prior to the issuance of a building permit. The vote on the motion resulted as follows: .AYES: Wilcox, Hoffmann, Conneman, Thayer, Mitrano, Howe, Talty. NAYS: None: The motion was declared to be carried unanimously. PUBLIC HEARING: Consideration of Final Site Plan Approval for the proposed addition and site improvements to the Cayuga Medical Center at Ithaca located at 101 Harris B. Dates Drive, Town of Ithaca Tax Parcel No.'s 24- 3 -2.1, 24 -3- 2.411, 24- .3- 2.4129 24 -3 -2.21, and 24- 3 -2.3, zoned Office Park Commercial. The project includes a four story ( +/- 89 foot height), +/- 53,000 square foot addition to the southwest corner of the existing Cayuga Medical Center. The project also involves modifications to the parking, vehicular circulation, landscaping, and stormwater facilities, and includes demolition of an existing home located to the south of the existing Cayuga .Medical Center. Cayuga Medical Center at Ithaca, Owner; Peter Trowbridge, Trowbridge & Wolf LLP, Agent. Chairperson Wilcox opened this segment of the meeting at 7:39 p.m, and invited the applicant to address the board. He asked the agent to give a brief overview. of the proposal and any environmental concerns or issues. Peter Trowbridge, Trowbridge & Wolf, 1345 Mecklenburg Road We are the landscape architects that have been responsible for helping develop this project. With us tonight, there are a number of people in the audience, probably all of the audience at this point. I haven't looked. Larry Hoffman and Paul Levesque are here this. evening. from HOLT Architects. Kim Michaels from Trowbridge & Wolf, project manager, is here this evening. Frank Santelli from TG Millers. Rob McKenzie, CEO for Cayuga Medical Center and Joe Fitzgerald representing the hospital here this evening. Just a very brief background. I know. that everyone has heard much about this project.before, but I think sometimes we forget the extent to which a project is situated on a site. Cayuga Medical Center occupies 22 acres of 135 acres, contiguous acreage that they currently own off of Dates Drive and Trumansburg Road. The project expands that developed area really only by two acres. So despite the fact that we will be talking 17 0; PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 about .quite a bit of new..square footage to the hospital and rehabilitation to the' site including site utilities, stormwater, parking and landscaping, it does represent two additional acres that are not currently developed by the hospital. As is previously stated, the site improvements include both new and restructured parking. Part of the rational of that is if you visited the hospital, there is a rather lack of efficiency. Parking has developed since the midJO's one lot at a time and there really isn't a very good organization for parking. So while we are adding new parking, it is also important to deal with...finding and program adjacency because over time outpatient services have grown. The entrance that was originally thought to be the primary entrance on the south side of the hospital has shifted really to the west side of the second story where most of us enter either for admissions or even as visitors to the hospital, but certainly as outpatients. So much of the landscape that is situated around the hospital is associated with the evolution, the natural evolution of the program within the building.. As was previously stated, associated landscape, lighting, and site utilities and as you also know there are site utilities that are Town utilities on the site and those are being improved in association with the hospital. There. has been good coordination .with Dan Walker, the Town Engineer, relative to those facilities. There. are relocated gardens. As you know, there are a number of memorial gardens that are immediately on the south side of the hospital. Those are currently underway of being relocated and I'll just point that out so everyone knows where that is. There are gardens in t his P area, as you know, a number.. of gardens some of which are called the animal gardens. The hospital is currently relocating those south of the stream in anticipation of preparation for the development of the addition to the hospital. Sequencing is rather important as well and that's been an incredible time consuming focus of our work. Because as you can imagine, we need to maintain full operations throughout any of the work that we do. I know in the first packet that we gave you there was rather detailed sequencing and we continue to work on both to keep the hospital operations functioning, but also realize that there are logical times of year, for instance when the asphalt plants are open when we can do the parking lots. So the consequence of sequencing I think has been very clearly demonstrated to the board. What I would like to do this evening, rather than rehash all the information, is focus on new materials, questions, observations that the board and the staff had at our last meeting. One of the very first things I would like to talk about because that somehow always becomes the nature of site plan review, is parking and circulation around the hospital, for whatever reason that is the nature of what it is that we do. Chairperson Wilcox — People don't like asphalt. It creates problems. Mr. Trowbridge — So really the only modification to parking, .I think in the large scheme, you can see that there is a mobile MRI unit that is situated right here next to the new radiation oncology unit. And as we looked at being able to move that unit into place, we did have to eliminate some parking just west of the mobile MRI unit and relocate some. PLANNING BOARD MINUTES. OF JUNE 1512004 APPROVED JULY 6; 2004 in this area. So it was a rather minor modification. What we wanted to make sure we achieved, however, was very clear circulation and search patterns in that area. So from the preliminary site plan a.pproval, we did want to point out that.there was a minor modification in the parking lot design. In terms of stormwater facilities and landscape, there really were only two additions.that we made and those are on drawings in the small 11.x17 landscape L403. There is a small water quality basin right near the entrance drive near the new gardens. The, previous plan that we provided didn't have species selection at- that -- point and subsequently. we have provided those. These are consistent with New York State Stormwater Design Manual as both of the water quality basins have been. I think there was a little bit of a misunderstanding in the observations made in the resolution because we did provide a Civil Engineering, and maybe it got lost;; because it was in the civil section rather than the landscape section, C305 which does show the wetland planting and design for the easterly basin. If you flip to that C drawing and I think it is a little confusing because there are some other profiles on the drawing. What you'll see is a schedule for a planting design for the big basin as well. So both of those have been provided for review this evening. Again I can imagine it getting, there are a lot of .drawings and getting lost in the shuffle with the other civil drawings. There was a minor modification.to the sedimentation and erosion control drawing as well, the C601 plan. It was modified to look at fill that is being used in this particular location. The very last phase of parking and I can go back and talk about the SRF parking study and parking phasing over time. As we look at, in fact we reviewed this with both Joe Fitzgerald and other staff that sequencing and building parking and keeping everyone in close proximity to where they wanted to go even with valet parking on site. The very last phase of parking is this back here as additional staff parking. This is a location for any material, any access cut material that we'll have from either _building excavation or slight modification to site that is mostly building and excavation would be used in this location. So subsequently we will show you a small diagram of that in your packet, but also in the civil drawing 601, it shows modification to the sedimentation and erosion control map associated with that.fill. In addition, staff did point out that there was an on -site trail and the.hospital is very committed to both retaining and reconstructing the trails on site. As you know, think everyone has hoped that the Black Diamond Trail would be constructed down. on the old rail bed. I know a number of staff use the trails at lunch time. So the hospital is very committed to keeping the trails intact. With the new water quality basin, ,we have reconstructed a segment of trail that will be just along the edge of that new basin to make sure there is a contiguous trail system on the site. And as I said, our hope is that eventually this would be connected to a regional trail system that would allow people from the hospital site to walk downtown if they chose to. In terms of stormwater and management agreement, I know this has been developed by staff. I know we. received a copy from Mike and Joe Fitzgerald and staff 19. PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 have reviewed that and (,,believe that is back with the Town at this point. I know staff has reviewed it and I'm looking at John Barney to see what the current status of that is. Attorney Barney — This particular staff person hasn't reviewed it, but...(not audible) Mr. Trowbridge — As I'said, I know it has moved from staff to staff at the hospital and I believe it is now back at Town Hall.. -- -- - And finally, there were some adjustments in architecture, rather minor ones. We had always wanted to accommodate a number of .ambulances at one time at the new emergency department: So the canopy was readjusted so we could have two ambulances undercover at the same time allow a third ambulance or if there, were someone coming to the emergency department as you can imagine if you had someone.. in your car and you just weren't reading the signs correctly and you find yourself in the ambulance bay, we wanted to make sure that there was a through open lane as well as having two ambulances stopped under the canopy. So we adjusted the canopy and there was a minor adjustment as well to the emergency department right in this corner so this building wall was pushed out. And if you remember, there was a canopy that was at a 45- degree angle last time. We've made that square to allow three vehicles to be side by side effectively under the canopy. In addition, there were some modifications to the outpatient drop -off entry canopy as well. It is mostly structural, you probably wouldn't see. it in plan, but if you are looking at the three- dimensional elevations or asymmetric of the building, you would see that there were some minor modifications made to the building. think for the most part, those are the questions that were asked of us either by board members or staff and I think l could or other individuals could address questions at this time. Board Member. Hoffmann — I missed the first meeting unfortunately and in reading the .minutes I didn't see any mention about what I think you call the animal garden, where there are those charming little animal sculptures: But .those are being saved and the moved to some other place? Mr. Trowbridge — Absolutely. Yes, that's been stockpiled. Part of that was, Eva, was that the garden work. could be done without site plan approval. So that . part of that contracts with us. really this spring because we needed to move some fairly large memorial trees. Most of that garden, as you can imagine, the benches were dedicated, the vegetation is dedicated. So very early this year in anticipation knowing that we probably wouldn't start construction on the building until December, we did want to take advantage of the early spring to get those. So all of that is being, if you go out to the hospital today, you'll see construction going on, on the south side of the creek in this area. In fact, this plan shows the reconstructed animal garden and the memorial plantings. 20 i i PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 6; 2004 Board Member Hoffmann — Great. I actually have one comment about that. When was there last time, which was a while ago now, it looked as if maybe that little garden was used by smokers and there were lots of cigarette butts around. and it didn't do anything very good for the garden. Well, it's a matter of cleaning it up. It would be nice if that could be maintained so that there weren't so many cigarette butts around or if people from the hospital who smoke go out there and, smoke could have receptacles to put it in. Kim Michaels, Trowbridge & Wolf, 1345 Mecklenburg Rd -- -- ` -- Eva, right now the hospital is expressing frustration with the way their grounds look in regards specifically to the cigarette butts as well. And internally they are trying to work out what their smoking policy is going to be. So we can't give you an answer today, but the concern is shared by the hospital administration and staff. They are working out a way to clean that up and develop a campus wide policy for smoking. Chairperson. Wilcox — You all set, Eva, for now? Board Member Hoffmann — Yes', Chairperson Wilcox — Anybody else? Board Member Conneman — Peter, the last time we talked about the disposition of the house. I believe that Mr. Fitzgerald has received a letter from the Environmental Review Committee and the Conservation Board concerning that, Joe Fitzgerald, Cayuga Medical Center Administration Yes, I did receive that. letter this morning. Board Member Conneman — And I assume that you will act on that and at least call...another concern is the fact can you salvage parts of the house and there is a belief by people on the Conservation Board that there is ... that could be salvaged... is the head of the County Historical Society and she would be willing to. work with you on that. Mr. Fitzgerald — There is some woodwork in the house. Nothing extensive, but there is some woodwork. Board Member Conneman = But she salvages a lot of pretty good stuff. Mr. Fitzgerald — We are going to utilizing the house for. a bit during the construction period. For the project itself there is offices and such before it goes away. Board Member Conneman - As long as you contact her. I realize ... (not audible) 21 M, PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 Chairperson Wilcox - I have only one question, Peter, and that is in the northeast corner where the trail is. You've moved it sort of north of the detention pond and I'm just wondering why you didn't put it south or south of the detention pond if you will. Mr. Trowbridge — Its really right on top of the dyke. So you'll have a view down into it and without probably a more dramatic view being on. top of the dyke where you are looking down into the woods and off into the pond, it was just an aesthetic choice probably. - Chairperson Wilcox — It's .wasn't random? Mr. Trowbridge — No. Chairperson Wilcox - Thank you. I have no more questions. Once again, let me thank ... there seems to be a team here of Trowbridge and Wolf and TG Miller and HOLT Architects and when they get together, they seem to do a wonderful job and I appreciate it.. I think staff and the Planning Board does so l think those of you out there. It just makes. our lives easier and it is appreciated. Board Member Mitrano moved final. site plan approval. Board Member Thayer seconded the motion. Ms. Ritter — The last condition of the resolution can be removed. Attorney Barney — They've seen the provision on the agreement for the maintenance of the water. Ms. Ritter — They have seen it and I understand that CMC has an agreement that they agree with the agreement. Attorney Barney — Yeah, because we have ar pretty standard form of agreement that we use in these circumstances, which I'll have to supply to the ... (not audible). Chairperson Wilcox = Creig, in the notes it says that the Director of Engineering has reviewed the plans and has approved the plans and specifications for the water line. I didn't see a written note from the Director of Engineering so can you just confirm that. Mr. Hebdon — Yes. Dan and I talked extensively before he left and everything is fine with the water, the sewer and the storm. Chairperson Wilcox — Very good. Thank you. I appreciate it. Changes acceptable? Good. 22 PLANNING BOARD MINUTES OF JUNE.15, 2004 APPROVED JULY 612004 PB RESOLUTION NO. 2004 -063: (Rescinded After Vote; Public Hearing not held), Final Site Plan Approval, Cayuga Medical Center Southwest Addition, 101 Harris B. Dates Drive, Town of Ithaca Tax Parcel No..'s 24- 3 -2.1, 24 -34.411, 24 -3- 2.412, 24 -3 -2.21, and 24 -3 -2.3 MOTION made by Tracy Mitrano, seconded by Larry Thayer 4%, WHEREAS: 1. This action is consideration of Final Site Plan Approval for the proposed addition and site improvements to the Cayuga Medical Center at Ithaca located at 101 Harris B. Dates Drive, Town of Ithaca Tax Parcel No.'s 24- 3 -2.1, 24 -3- 2.411, 24- 3- 2.412, 24 -3 -2.21, and 24- 3 -2.3, and is zoned Office. Park Commercial. The project includes a four story ( +/- 89 foot height), +/- 53, 000 square foot addition to the southwest corner of the existing Cayuga Medical Center. The project also involves modifications to the parking, vehicular circulation, landscaping, and storm water.facilities, and includes demolition of an existing home located to the south of the existing Cayuga Medical Center. Cayuga Medical Center at Ithaca,. Owner; Peter Trowbridge, Trowbridge & Wolf LLP, Agent, and 2. This is a Type I Action for which the Town of Ithaca Planning Board, acting as lead agency in environmental review with respect to Site Plan Approval, Special Permit, and a Height Variance, did, on May 4, 2004, make a negative determination of environmental significance, and 3. The Planning Board, on May 4, 2004, did grant Preliminary Site Plan Approval, with conditions, Special Permit, and allowed a reduction of the standard parking space size, for the proposed project, and 41 The Planning I Board, at a Public Hearing held on June 15, 2004, has reviewed and accepted as adequate, a packet of drawings and details titled "Southwest Addition to Cayuga Medical Center" (Submission for Town of Ithaca Final Site Plan Review), dated May 28, 2004, prepared by HOLT Architects, P.C., T.G. Miller, and Trowbridge & Wolf, and other application material, and NOW THEREFORE BE IT RESOLVED: 1. That the Town of Ithaca Planning Board hereby grants Final Site Plan Approval for the proposed Cayuga Medical Center Southwest Addition located at 101 Harris B. Dates Drive, Tax Parcel No.'s 24- 3 -2.1; 24 -3- 2.411, 24 -3- 2.4121 24-3- 2.21, and 24- 3 -2.3, as shown in the packet of drawings and details titled "Southwest Addition to Cayuga Medical Center" (Submission for Town of Ithaca Final Site Plan Review), dated May 28, 2004, prepared by HOLT Architects, P. C., T. G. Miller, and Trowbridge & Wolf, subject to the following conditions: 23. PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 a. submission of an original of the final site plan on mylar, .vellum or paper, to be retained by the Town of Ithaca, prior to the issuance of a building permit, and b, submission of record of application for and approval status of all necessary permits from county, state, and /or federal agencies, including but not limited to the Pollution Prevention Plan for NYSDEC, prior to the issuance of al.building permit, and - - - -- - - c. the granting of the height variance by the Zoning` Board of Appeals, prior to issuance of a building permit, and d. the granting of a 20 foot wide permanent easement to the Town of Ithaca centered on the relocated water main, prior to the issuance of the Final Certificate of Occupancy, and e. submission of an. agreement with the Town, prior to the issuance of a building permit, satisfactory to the Director of Engineering, with the advice of the Attorney for the Town, stating that the Cayuga Medical Center agrees to . maintain the stormwater facilities, . as described in the stormwater maintenance plan, including an agreement which specifies circumstances under which the Town of Ithaca could repair any damage, deficiencies, or to remove obstructions from any stormwater facility and charge the costs of such activities to the landowner, and to submit to the Town an annual stormwater inspection report (including at a minimum location of property, owners contact information, summary of completed inspections and results of inspections, and summary of any maintenance activities or corrective actions taken), and The vote. on the motion resulted as follows: AYES: Wilcox, Hoffmann, Conneman, Thayer, Mitrano, Howe, Talty, NAYS: None. The motion was declared to be carried unanimously. Chairperson Wilcox — Hold on. I did not give the public a chance to speak. this formally. John, do I have to rescind the approval? Attorney Barney — I think I would probably do that. Chairperson Wilcox — So, how do I rescind the approval? Attorney Barney — Just to have a motion to rescind. Chairperson Wilcox moved. the rescinding the approval the motion. Let me do Board Member Talty seconded 24 PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 612004 PB RESOLUTION NO. 2004 -064: RESCIND APPROVAL, Final Site Plan Approval, Cayuga Medical Center Southwest Addition, 101 Harris B. Dates Drive, Town of Ithaca Tax Parcel No.'s 24- 3 -2.1, 24 -3- 2.411, 24 -3- 2.412, 24 -3 -2.21, and 24 -34.3 MOTION made by Fred Wilcox, seconded by Kevin. Talty. I&% BE IT RESOLVED, that the Planning Board hereby rescinds approval of the Cayuga Medical Center Southwest Addition Final Site Plan Approval. - - The vote on the motion resulted as follows: AYES: Wilcox, Hoffmann, Conneman, Thayer, Mitrano, Howe, Talty. NAYS: None. The motion was declared to be carried unanimously. Chairperson Wilcox opened the public hearing at 8:01 p.m. and invited .members of the public to address the board. With no persons interested in speaking, Chairperson Wilcox closed the public hearing at 8:02 p.m. Board Member Mitrano moved approval of final site plan approval. The motion was seconded by Board Member Thayer. PB RESOLUTION NO. 2004 -065: Final Site Plan Approval, Cayuga Medical Center Southwest Addition,` 101 Harris B. Dates Drive, Town of Ithaca Tax Parcel No.'s 24- 3 -2.1, 24 -3- 2.4111 24-3- 2.412, 24 -3 -2.21, and 24 -3 -2.3 MOTION made by Tracy Mitrano, seconded by Larry Thayer WHEREAS. 7. This action is consideration of Final Site Plan Approval for the proposed addition and site improvements to the Cayuga Medical Center at Ithaca located at 101 Harris B. Dates Drive, Town of Ithaca Tax Parcel No.'s 24- 3-2.1; 24 -3- 2:4111 24- 3- 2.41.2, 24 -3 -2.21, and 24- 3 -2.3, and is zoned Office Park Commercial. The project includes a four story ( +/- 89 foot height), +/- 53,000 square foot addition to the southwest corner of the existing Cayuga Medical Center. The project also involves modifications to the parking, vehicular circulation, landscaping, and stormwater facilities, and includes demolition of an existing home located to the south of the existing Cayuga Medical Center. Cayuga Medical Center at Ithaca, Owner; Peter Trowbridge, Trowbridge .& Wolf LLP, Agent, and 21 This is a Type I Action for which the Town of Ithaca Planning Board, acting as lead agency in environmental review with respect to Site Plan Approval, Special 25 PLANNING BOARD MINUTES OF JUNE 15; 2004 APPROVED JULY 67 2004 Permit, and a Haight Variance, did, on May 4, 2004, make a negative determination of environmental significance, and 3. The Planning Board, on May 4, 2004, did grant Preliminary Site Plan Approval, with conditions, Special Permit, and allowed a reduction of the standard parking space size, for the proposed project, and 40 The Planning Board, at a Public Hearing held on June 15, 2004, has reviewed and accepted as adequate, a packet of drawings and details titled "Southwest Addition to Cayuga Medical Center" (Submission for Town of Ithaca Final Site Plan Review), dated. May 28, 2004, prepared by HOLT Architects, P.C., T.G. Miller, and Trowbridge & Wolf, and other application material, and NOW THEREFORE BE IT RESOLVED: 1. That the Town of Ithaca Planning Board hereby grants Final. Site Plan Approval for the proposed Cayuga Medical Center Southwest Addition located at 101 Harris B. Dates Drive, .Tax Parcel No.'s 24- 3 -2.1, 24 -3- 2.411, 24 -3- 2:4121 24m3- 2.21,. and 24- 3 -2.3, as shown in the packet of drawings and details titled "Southwest Addition to Cayuga. Medical Center" (Submission for Town of Ithaca Final Site Plan Review), dated May 28, 2004, prepared by HOLT Architects, P.C. T. G. Miller, and Trowbridge & Wolf, subject to the following conditions: a. submission of an original of the final site plan on mylar, vellum or paper, to be retained by the Town of Ithaca, prior to the issuance of a..building permit, and b, submission of record of application for and approval status of all necessary permits from county, state, and /or federal agencies; including but not limited to the Pollution Prevention Plan for NYSDEC, prior to the issuance of a building permit, and C, the granting of the height variance by the Zoning Board of Appeals, prior to issuance of a. building permit, and do the granting of a 20 foot wide permanent easement to the Town of Ithaca centered on the relocated water main, prior to the issuance of the Final Certificate of Occupancy, and e. submission of an agreement with the Town, prior to the issuance of a building permit, satisfactory to the Director of Engineering, with the advice of the Attorney, for the Town, stating that the Cayuga Medical Center agrees to maintain the stormwater facilities, as described in the stormwater maintenance plan, including an agreement which. specifies circumstances under which the Town of Ithaca could repair any damage, deficiencies, or to remove obstructions from any stormwater facility and charge the costs of such activities to the landowner, and to submit to the 01 PLANNING BOARD MINUTES OF JUNE 15, 2004 APPROVED JULY 6; 2004 Town an annual stormwater inspection report (including at a minimum location of property, owners contact information, summary of completed inspections and results of inspections, and summary of any maintenance activities or corrective actions taken),. and The vote on the motion resulted as follows: AYES: Wilcox, Hoffmann, Conneman, Thayer, Mitrano, Howe, Talty. NAYS: None. The motion was declared to be carried unanimously,. AGENDA ITEM: Approval of May 18, 2004 Planning Board Minutes PB RESOLUTION NO. 2004 =066: Approval of Minutes May 18,. 2004 MOTION by Fred Wilcox, seconded by Rod Howe. RESOLVED, that the Planning Board does hereby approve and adopt the May 18, 2004 . minutes as the official minutes of the Town of Ithaca Planning Board for the. said meeting as presented with correction. The vote on the motion resulted as follows: AYES: Wilcox, Hoffmann,. Conneman, Thayer, Mitrano, Howe, Tally, NAYS: None. The motion was, declared to be carried unanimously. AGENDA ITEM: Other Business Attorney Barney provided a status of the Article 78 proceeding against the. Planning Board, Ms. Ritter gave the board a preview of the agenda for the July 6r", 2004 Planning Board meeting: The board discussed having a training /work session.. Board Member Howe would be contacting Kathy Daniels, a planner that the New York State Planning Federation uses, to see if she would be willing to facilitate a training session. The, .board decided to forward possible agenda items to Board Member Howe. AGENDA ITEM: ADJOURNMENT Upon MOTION, Chairperson Wilcox declared the June 15, 2004 meeting of the Town of Ithaca Planning Board duly adjourned at 8:12 p.m. Respectfully Submitted, 27 4% . 7:00 P.M. 7:05 P.M. 7:10 P.M. TOWN OF ITHACA PLANNING BOARD 215 North Tioga Street . Ithaca, New York 14850 Tuesday, June 15, 2004 AGENDA Persons to be heard (no more than five minutes). SEQR Determination: Brown 2 -Lot Subdivision, Between 104 and 130 Enfield Falls Road. PUBLIC HEARING: Consideration of Preliminary and Final Subdivision Approval for the proposed 2 -lot subdivision located between 104 and 130.Enfield Falls Road, Town of Ithaca Tax Parcel No. 33- 1-9.2, Low Density Residential zone. The proposal includes subdividing off a 1.34 +/- acre building lot from the 11.5 +/- acre parcel. Thomas R. Brown, Owner /Applicant. 7:15 P.M. SEQR Determination: Armstrong 2 -Lot Subdivision, 121 Honness Ln. & 99 Terraceview Dr. 7:20 P.M. PUBLIC HEARING: Consideration of Preliminary and Final Subdivision Approval for the proposed 2 -lot subdivision located at 121 Honness Lane and 99 Terraceview Drive, Town of Ithaca Tax Parcel No.'s 58 -2 -3.2 and 58- 2 =3.1, Medium Density Residential zone. The proposal is for reaffirmation of these two existing lots which were subdivided in 1987 but did not include Planning Board certification on the plat. Douglas H. & Lucia L. Armstrong, Owners /Applicants. 7:25 P.M. SEQR Determination: Ithaca Veteran Volunteer Fireman Association Pavilion, 638 Elmira Road. 7:30 P.M. PUBLIC HEARING: Consideration of Preliminary and Final Site Plan Approval for the proposed pavilion located at 638 Elmira Road, Town of Ithaca Tax Parcel No 33- 3 -5.1, Light Industrial zone. The project includes construction of a 1,152 +/- square foot (24' x 48') open pavilion located to the west of the existing building. Ithaca Veteran Volunteer Fireman's Association, Owner /Applicant; Douglas Kemp, Agent. 7:35 P.M. PUBLIC HEARING: Consideration of Final Site Plan Approval for the proposed addition and site improvements to the Cayuga Medical Center at Ithaca located at 101 Harris B. Dates Drive, Town of Ithaca Tax Parcel No.'s 24- 3 -2.1, 24-3-2.4115 24 -3- 2.4125 24 -3 -2.21, and 24- 3 -2.3, zoned Office Park Commercial. The project includes a four story ( +/- 89 foot height), +/- 53,000 square foot addition to the southwest comer of the existing Cayuga Medical Center. The project also involves modifications to the parking, vehicular circulation, landscaping, and stormwater facilities, and includes demolition of an existing home located to the south of the existing Cayuga Medical Center. Cayuga Medical Center at Ithaca, Owner; Peter Trowbridge, Trowbridge & Wolf LLP, Agent. 9 10, 11 12 Persons to be heard (continued from beginning of meeting if necessary). Approval of Minutes: May 18, 2004, Other Business: Adjournment. Jonathan Kanter, AICP Director of Planning 273 -1747 NOTE: IF ANY MEMBER OF THE PLANNING BOARD IS UNABLE TO ATTEND, PLEASE NOTIFY SANDY POLCE AT 273 -1747. (A quorum of four (4) members is necessary to conduct Planning Board business.) TOWN OF ITHACA PLANNING BOARD NOTICE OF PUBLIC HEARINGS Tuesday, June 15, 2004 By direction of the Chairperson of the Planning Board, NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Planning Board of the Town of Ithaca on Tuesday, June 15, 2004, at 215 North Tioga Street, Ithaca, N.Y., at the following times and on the following matters: 7:10 P.M. Consideration of Preliminary and Final Subdivision Approval for the 'proposed 2 -lot subdivision located between 104 and 130 Enfield Falls Road, Town of Ithaca Tax Parcel No. 33- 1 -9.2, .Low Density Residential zone. The proposal includes subdividing off a 1.34 +/- acre building lot from the 11.5 +/- acre parcel. Thomas R. Brown, Owner /Applicant, 7:20 P.M. Consideration of Preliminary and Final, Subdivision Approval for the proposed 2 -lot subdivision located at 121 Honness Lane and 99 Terraceview Drive, Town of Ithaca Tax Parcel No.'s 58 -2 -3.2 and 58- 2 -3.1, Medium Density Residential zone. The proposal is for reaffirmation of these two existing lots which were subdivided in 1987 but did not include Planning Board certification on the plat. Douglas H. & Lucia L. Armstrong, Owners /Applicants. 7:30 P.M. Consideration of Preliminary and Final Site Plan Approval for the proposed pavilion located at 638 Elmira Road, Town of Ithaca Tax Parcel No. 33- 3 -5.1, Light Industrial zone. The project includes construction of a 1,152 +/ square foot.(24' x 48') open pavilion located to the west of the existing building. Ithaca Veteran Volunteer Fireman's Association, Owner /Applicant; Douglas Kemp, Agent. 7:35 P.M. Consideration of Final . Site Plan Approval for the proposed addition and site improvements to the Cayuga Medical Center at Ithaca located at 101 Harris B. Dates Drive, Town of Ithaca Tax Parcel No.'s 24- 3 -2.1, 24 -3- 2.411, 24- 3- 2.412; 24 -3 -2.21, and 24- 3 -2.3, zoned Office Park Commercial. The project includes a four story ( +/- 89 foot height), +/- 53,000 square foot addition to the southwest corner of the existing Cayuga Medical Center. The project also involves modifications to the parking, vehicular circulation, landscaping, and stormwater facilities, and includes demolition of an existing home located to the south of the existing Cayuga Medical Center., Cayuga Medical Center at Ithaca, Owner; Peter Trowbridge, Trowbridge & Wolf UP, Agent. Said Planning Board will at said times and said place hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual impairments, hearing impairments or other special needs, will be provided with. assistance as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearings. Jonathan Kanter, AICP Director of Planning 273 -1747 Dated: Monday, June 7, 2004 Publish: Wednesday, June 9, 2004 d T dAlthaca Jo�rnat„ �r M dnesday, June I TOWN OF ITHACA PLANNING BOARD „, SIGN -IN SHEET DATE: June 15, 2004 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE PRINTADDRESS /AFFILIATION 70, IQ:qu j `Q4i- /fU� l.Jc �Sr� `� 1'l�i�f — r CA u. Aedicce� IQn�Qr . 217 K - A tqLo �� �� TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I, Sandra Polce being duly sworn, depose and say that I am a Senior Typist for the Town of Ithaca, Tompkins County, New York; that the following Notice has been duly posted on the sign board of the Town of Ithaca and that said Notice has been duly published in the local newspaper, The` Ithaca Journal. Notice of Public Hearings to be held by the Town of Ithaca Planning Board in the Town of Ithaca Town Hall 215 North Tioga Street Ithaca New York on Tuesday June 15 2004 commencing at 7 :00 P.M., as per attached. Location of Sign Board used for Posting: Town Clerk Sign Board — 215 North Tio ag Street. Date of Posting: June 7, 2004 Date of Publication: June 9, 2004 Sandra Polce, Senior Typist Town of Ithaca. STATE OF NEW YORK) SS: COUNTY OF TOMPKINS) Sworn to and subscribed before me this 9th day of June 2004. Notary Public DE130RAH`KELLEY Notary Public; State of New York No. 61 KE6025073 Dualifled in Schuyler County ��11 Commission Expires May 17, 20 O //