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Home My WebLink About2021-08-31 PB Minutes FinalPage 1 of 4 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 31 August 2021 – 6:30 PM Town Hall Board Room – 3577 Terrace Road – Cortland, NY 13045 Board Members (*absent) Others Present Christopher Newell, Chairman Bruce Weber, P/Z Officer Nicholas Renzi Joan E. Fitch, Board Secretary Laird Updyke John DelVecchio, Town Attorney Nasrin Parvizi Tom Williams, Town Supervisor Ann Hotchkin Applicants & Public Present Adam Fishel, Adam Long & Justin Marchuska for Cayuga Medical Associates, Applicants; Amelia McLean-Robertson, Bob Martin, Pam Jenkins; John Finn & Carlos Karam, ZBA Members. REGULAR M EETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order at 6:30 p.m. by Chairman Chris Newell. APPROVAL OF MINUTES – 27 JULY 2021 A motion was made by Member Nick Renzi to approve the Town Planning Board Minutes of 27 July 2021, as submitted. The motion was seconded by Member Laird Updyke, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #33 of 2021. PRIVILEGE OF THE FLOOR Town Supervisor Tom Williams had requested Privilege of the Floor to bring everyone up to date on the Gutchess Park project. He said that the Planning Board and Zoning Board of Appeals needed to be involved. A contract has been signed with a baseball group and there will be expansion of the facility. He assured everyone they will be involved, especially when it comes to complying with the Town’s Code. He spoke of things that were underway: a walking trail, a bocce court, a horseshoe court and additional parking. Town Attorney John DelVecchio clarified that Supervisor Williams was seeking this Board’s feedback regarding this project. He stated he would like to see some kind of non-binding sketch plan type of review. Member Ann Hotchkin commented on the project and that a feasibility study had been completed. (T) Cortlandville Planning Board Regular Meeting Minutes 31 August 2021 Page 2 of 4 NEW BUSINESS Cayuga Medical Facility – 1113 Tompkins Street (NYS Route 13) – TM #96.05-01-19.000 – Sketch Plan Conference for Proposed Medical Facility Chairman Newell recognized Adam Fishel, PE of Marathon Engineering, representing Cayuga Medical Associates (CMA) and Marchuska Brothers Construction who were seeking informal feedback from the Planning Board regarding this proposed project at the former Willcox Tire facility. The project would involve the demolition of the existing building and the construction of a 21000± SF medical facility on this 3.24±-acre parcel. The new facility would be operate by CMA and is intended to provide primary care, specialty care, and out-patient lab services. They would like to start construction this year and occupy the building in September of 2022. Mr. Fishel reviewed the Sketch Plan with those present, noting site ingress and egress, potential future building addition, parking, etc., looking for feedback from the Board. Everything will be formalized, hopefully, he said by the end of September. Everything has been submitted also to the NYSDOT for their review; their approval of the ROW and driveway will be required. He also displayed a Rendering Plan to give everyone an idea of what the building will look like. Adam Long of CMA answered Chairman Newell’s question regarding what will be done at this facility, mostly primary care with offices there of specialty physicians, cardiologists, neurologists, pulmonologists, dermatologists, etc. There will also be a lab facility; no medical/surgical procedures will be done here. They will not be moving out of the Commons, he stated. Member Hotchkin asked if sidewalks would be installed; it would be nice to have them on this site. Green space was discussed; it would be less, but the quality would be improved with landscaping and lawn areas. Member Renzi reminded the representatives of the Town’s Design Guidelines which should be addressed. He had made a list of informal comments regarding this project, a copy of which was given to Mr. Fishel, and a copy of which has been placed on file for the record. Member Updyke commented on the façade of the building; Member Renzi advised this, too, was addressed in the Town’s Design Guidelines. Member Hotchkin asked if an environmental assessment of the site had been done, and the applicant’s rep stated they had, and the report was available. No Action Taken. OLD BUSINESS Regan Development, Applicant/CB Cortlandville LLC, Reputed Owner – NYS Route 13 – TM #95.00-10-11.100 – Sketch Plan Review – Proposed Development (Reference is made to the Planning Board’s 29 June and 27 July 2021 Minutes for previous information.) Town Attorney John DelVecchio reported that seven Requests for Proposal had been sent out regarding this project and two replies had been received; they were reviewed by Board members. Attorney DelVecchio advised that the Board should go into Executive Session to discuss this as it is a proposed contract. EXECUTIVE SESSION At 7:08 p.m., a motion was made by Member Hotchkin to enter into Executive Session to discuss the proposed contract. The motion was seconded by Member Parvizi, with all Board members present voting in favor. (T) Cortlandville Planning Board Regular Meeting Minutes 31 August 2021 Page 3 of 4 At 7:35 p.m., a motion was made by Member Renzi to come out of Executive Session during which there were no actions taken. The motion was seconded by Member Hotchkin, with all Board members present voting in favor. R EGULAR MEETING – CONT’D OTHER DISCUSSION Local Law – Existing Wellhead Protection Areas Town Attorney DelVecchio advised the Board that they needed to either recommend or not recommend that the Town Board adopt the proposed changes to existing Zoning Code regarding wellhead protection areas. A public hearing on this matter has been done. After discussion, a motion was made by Member Updyke that the Town of Cortlandville Planning Board makes no recommendation to the Town Board regarding the proposed amendment of the Local Law regarding the Existing Wellhead Protection Areas Within the Town. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairman Newell Nays: Member Parvizi Member Renzi Member Hotchkin Member Updyke Motion carried. This becomes Action #34 of 2021. Engineering Contract to Assist With SEAF Process for Proposed Regan Development Project – NYS Route 13 – TM #95.00-10-11.100 After a brief discussion, a motion was made by Member Renzi that the Town of Cortlandville Planning Board hires Barton & Loguidice as the engineering firm to assist with the SEQRA process for this project. The motion was seconded by Member Hotchkin, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Hotchkin Recused: Member Updyke (conflict of interest) Motion carried. This becomes Action #35 of 2021. Zoning Text Amendment Regarding Signs At the conclusion of a short discussion, a motion was made by Member Renzi that the Town of Cortlandville Planning Board makes no recommendation to the Town Board regarding the proposed Zoning Text Amendment Regarding Signs. The motion was seconded by Member Updyke, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #36 of 2021. (T) Cortlandville Planning Board Regular Meeting Minutes 31 August 2021 Page 4 of 4 Meeting Date Change Chairman Newell asked everyone if the September and October meetings of this Board could be moved back one day. No one objected, so the September and October meetings will be held on the last Monday of these two months. ADJOURNMENT At 8 p.m., a motion to adjourn the meeting was made by Member Updyke, seconded by Member Renzi, with all members present voting in the affirmative. Joan E. Fitch, Board Secretary Draft e-mailed to Town Clerk & AR, AA, JD, PB Members, TJ, BW, KM & DC on 9/17/21. Approved 9/27/21.