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HomeMy WebLinkAboutPB Minutes 1989-11-07 S v FWD FDateil WN OF ITHACA 0 TOWN OF ITHACA PLANNING BOARD NOVEMBER 7 , 1989 The Town of Ithaca Planning Board met in regular session on Tuesday , November 7 , 1989 , in Town Hall , 126 East Seneca Street , Ithaca , New York, at 7 : 30 p . m . PRESENT : Chairperson Carolyn Grigorov , James Baker , Robert Miller , Stephen Smith , Robert Kenerson , William Lesser , Montgomery May , Virginia Langhans , Susan C . Beeners ( Town Planner ) , John C . Barney ( Town Attorney ) , Erik P . Whitney ( Acting Town Engineer ) , George R . Frantz (Assistant Town Planner ) . Chairperson Grigorov declared the meeting duly opened at 7 : 30 p . m . AGENDA ITEM : WORK SESSION ON COMPREHENSIVE PLANNING REVIEW PROJECT . Chairperson Grigorov opened the discussion on the above - noted matter . Town Planner Susan Beeners referred to a letter addressed to her , from Stuart I . Brown Associates , Inc . dated October 30 , 1989 . [ Letter attached hereto as Exhibit 1 ] . �. Ms . Beeners then referred to the Status Report and Proposed Schedule , Comprehensive Plan Review Project , which was prepared by her . Ms . Beeners said that all the projects listed on the report are tentative . Ms . Beeners noted that there would be public comment at the meeting to be held on November 14 , 1989 regarding the Comprehensive Plan , adding , public comments will also be taken through Friday , November 17 , 1989 . Ms . Beeners said that the comments will be forwarded to the Consultants so that they can do some kind of a wrap -up addendum . [ Status Report and Proposed Schedule , Comprehensive Plan Review Project attached hereto as Exhibit 2 . 1 Chairperson Grigorov offered that the Consultant would not re -write anything in the Report , they would just prepare an addendum . Ms . Beeners stated that , with Ron Brand ' s assistance , a proposed agenda was put together for the November 14 , 1989 meeting . [ Proposed Agenda attached hereto as Exhibit 3 ] . Ms . Beeners stated that Mr . Brand had suggested that the November 14th hearing be a continuation of the Planning Board ' s August 2 , 1988 Public Hearing , which was on the Comprehensive Plan Statement only . Ms . Beeners stated . that she felt the Draft Town of Ithaca Comprehensive Plan Review Report and Draft Executive Summary Report was a little broader than just looking at the Statement itself , commenting that it was her feeling that it just has to be acknowledged , as a formality , that the August 2 , 1988 Hearing would be resumed at a later date , when more concentrated • reviews of the Statement were scheduled . Planning Board - 2 - November 7 , 1989 • Chairperson Grigorov , referring to the Comprehensive Plan Project Work , and the Planning Board not being able to do it all , asked the Board members what they thought about forming new advisory committees . Mr . Lesser responded that being consistent is not a problem , if the Board is going to do a whole overall strategic planning process , then the committees have to be considered . Chairperson Grigorov stated that she felt the first thing to do would be to identify the critical areas , and get some kind of conservation process in order . Mr . May , directing his comment to Ms . Beeners , wondered about the status of the conservation overlay . Ms . Beeners responded that it has been in her reports for as long as she can remember . Ms . Beeners stated that , in her discussions with the Consultant , the Town would probably proceed with having some kind of a preliminary statement of goals and objectives that everybody can agree on , then have a phased program of working both on land use planning and legislative amendments . Chairperson Grigorov commented about sending out questionnaires to the public , and seeking their opinions on the areas to be looked at in the Town . Mr . May commented that to have a broad questionnaire in this area would be very difficult to do , e . g . , what should the Comprehensive Plan include . Ms . Beeners , commenting on the function of the document , stated that it has to be made clear that it is going to be reviewed . • Ms . Beeners remarked that there are a lot of inconsistencies in what is recommended in the main document and what is recommended in the Executive Summary , such as : expand Ag Districts is recommended in the Summary , and in another area the Consultant is talking more about expanding mechanisms for conservation of Ag . Ms . Beeners stated that the things she thought really have to be clarified would be : the CP statements were like a projection for 20 years , and elsewhere it is noted that the CP statements do not provide the specific direction to accomplish something . Ms . Beeners said that the Ithaca College matter of locating on South Hill in the 1980s has to be cleared up . Ms . Beeners said that the Consultant seemed to be very explicit about the neighbors ' expressing their concern about indifference of the Town and being helpful to developers . Ms . Beeners , referring to public reaction and growth , stated that the Consultant said the Town Planning Board prepared the draft statements , adding that she did not think that that is really what the history of it was , and it would seem to be fair that the Planning Board had to have been , over time , preparing different types of Comprehensive Plan documents , adding , most recently the Planning Board prepared those statements . Ms . Beeners , commenting on the water and sewer master plans , stated that the sentence : " These two plans are based on a premise of full development of all presently undeveloped lands in the Town . " , is largely pulled out of a piece of the Lozier Report , where it reads almost exactly like that . Continuing , Ms . Beeners said that• there is an acknowledgement by the Consultants with respect to the Lozier Report that the Report did exclude areas that were the DEC wetlands , as well as wetlands that the Town had identified on West Hill . Ms . Beeners stated that the Lozier Planning Board - 3 - November 7 , 1989 • Report also excluded the Coy Glen steep slope area . Ms . Beeners said that the Stearns and Wheler Report on the Inlet Valley area excluded the flood plains , and the DEC wetlands as well . Discussion ended at 9 : 18 p . m . ADJOURNMENT Upon Motion , Chairperson Grigorov declared the November 7 , 1989 , meeting of the Town of Ithaca Planning Board duly adjourned at 9 : 20 p . m . Respectfully submitted , Mary Bryant , Recording Secretary , Nancy M . Fuller , Secretary , Town of Ithaca Planning Board . • • STUART 1 . BROWN ASSOCIATES , INC . c� ' a* a woope Jap"k� f 94mmd. QLmo, 6?QosaWW,, A. %W 14?608 - ` October 30 , 1989 - - - Ms. Susan C . Beeners , Town Planner Town of Ithaca " 126 East Seneca Street Ithaca , NY 14850 RE : Invoice No . 2 Request for Payment Dear Ms . Beeners : In accord with the contract agreement with the Town of Ithaca I am respectfully submitting Invoice _. No . 2 and requesting - payment for work accomplished for the period extending from -July 1 , 1989 through October 30 , 1989 . The Report. and Executive Summary transmitted_ to the Town on _ October 16 , 1989 represents the major portion of the - responsibil - • ities that we committed to undertake on . behalf of the Town . As I indicated at the Comprehensive Planning Sub- Committee meeting on October 10 , 1989 , we will prepare an addendum to the October 16th report to address any comments or suggestions which are raised at the public information meeting on . November 14 . In addition to the addendum we still ore the Tovn for attendance at two meet - n.� s,. These tom; _..meeti a V111 4 nhlu-de the public meeting N` sahtduled for November 14th and a subsequent meeting to present our report to the Town Board . In support of this request for payment , I have prepared a breakdown of work elements and estimated . the level of completion for each grouping of activities . I have also included a summary statement of professional staff hours expended in support of this project and a reference to the appropriate chapter of the October 16 , 1989 report to evidence completion of individual work tasks . You should be aware that we exceeded our budget on the project . . by a very substantial amount . While this is a concern for us , if the effort generated a product which provides the Town with the direction it needs to formulate an effective planning program than it will have been worth it . EXHIBIT 1 - October 30 , 1989 Ms . Susan Beeners • Page Two Should you have any questions with regard to this invoice , please - - do not hesitate to contact me .- - I look forward to meeting with you . and the Town off-ic.ia .l-sla_t—the_ public information meeting scheduled for November 14th .. Sincerely , _ artI . Brown - -- President Enclosures 0 EXHIBIT 1 Town of Ithaca Invoice # 2 • October 30 , 1989 Percent of Value of Percent of Task Completed Work Task Task Completed . Since Previous Completed Work Element Value To Date Invoice This Invoice Meetings with Town officials -- - and Agency Personnel $ 1 , 740 100 30 522 Catalogue and - Assimilate Existing Plans and Documents 29 -130 100 20 426 Prepare Draft Report on Findings & Recommendations 29600 90 80 -. 29080 Meetings with Town Board , Planning Board and Compre - hensive Planning Sub - Committee 3 . 590 70 45 1t615 $ 10 , 060 $ 4 , 643 - - TMAL . Amount Due $4 . 643 Amount Previously Paid 4 , 079 Total Value of Work Invoiced $89722 - ( 86 . 7 % of Total ) EXHIBIT 1 s • STATEMENT OF STAFF COMMITMENTS TOWN OF ITHACA Submitted in Support- of :. Invoice # 2 Month - - Staff Time Spent - - - - - - - February - -- Stuart - Brown 19 . 00 hours - - Ron Brand 33 . 00 hours March Stuart Brown - 8 . 00 hours —_Ron Brand 24 . 00 hours April Ron Brand 2 . 50 hours May Ron Brand 9 . 50 hours June Stuart Brown 2 . 00 hours Ron Brand 9 . 00 hours July Ron Brand 24 . 00 hours August Stuart Brown P 15 . 25 hours — - - - — - --- - — - - ---Ron Brand -- - 51 . 50 hours - - - — -- • September Stuart Brown 0 . 50 hours Ron Brand 51 . 00 hours October Stuart Brown 41 . 25 hours Ron Brand 53, 00 hours TOTAL HOURS Stuart Brown 86 . 00 hours Ronald Brand - 257 . 50 hours EXHIBIT 1 J J lY t Compliance with Contract Provisiors • This list of tasks and references has been prepared to document compliance ' with the provisions of the contract for services . Although the references cited under each major activity repre - sents the principal area where contract compliance is evident , it should be noted that parts of other chapters may also include . ,recommendations which address similar topics . 1 . Introductory Meetings with Town Officials , 2 . Meetings with Agency Personnel , 3 • Meeting with Comprehensive Planning Sub- Committee . — - See Appendix ' A - October 16 , 1989 Report . 4 . Catalogue and Assimilate Existing Plans and Documents . See Appendix B of October 16 , 1989 Report , 5 . Review Draft Comprehensive Plan Statement - Purpose , Philosophy- and Planning Guidelines , See Chapter II - October 16 , 1989 Report , 6e Recommendations for Revisions . See Chapters II , III and. IV - October 16 , 1989 Report , 7 . Refining the Comprehensive Planning , Process , See Chapters V , VII and IX - October 16 , 1989 Report , 8 . Recommendations for Inter -Municipal Cooperation in Land Use - - - • Planning and Regulations , See Chapter VI - October 16 , 1989 Report , E 9 . Updating and Maintenance of the Comprehensive Plan . See Chapter V - October 16 , 1989 Report . 10 . Public Participation See Chapter VIII - October 16 , 1989 Report , 11 . Reporting Process Five of seven required meetings have been conducted with CPS ( See Appendix A of October 16 , 1989 Report ) . The consultant will attend two additional meetings : a public information meeting with the Planning Board on November 14 , 1989 ; and a meeting to present the consultant ' s findings to the Town Board , 12 . Final ' Report The Oc-tober 16 , 1989 Report together with the Executive Summary Report constitute the transmittal of the Final Report to the Town . In order to -ensure that all pertinent matters are addressed , however , an addendum to this report will be prepared following the November 14 , 1989 public information meeting . The addendum will recognize pertinent comments raised at the information - al meeting as well as any other suggestions generated • as a . result of the review of the October 16 , 1989 Report . The addendum will be submitted to the Town Board , EXHIBIT 1 STATUS REPORT AND PROPOSED SCHEDULE , COMPREHENSIVE PLAN REVIEW PROJECT • S . C . B . , ' 11 / 7 / 89 {vm4eo phYlnjm+ l 6d Status Report : 1 A Request for payment from Stuart Brown , Associates , dated October 30 , 1989 has been submitted for updated payment ; ( a further payment . would remain after Town Board review 12 / 11 / 89 ) . Included with the Request for payment is a " summary of staff committments and compliance with contract provisions " which will also be reviewed by the Planning Board . Per the October ' 24 , 1989 Planning Board resolution , the consultants were .- to , provide a summary describing the completion of tasks as outlined in the project Agreement , for review by the Planning Board on November 14 , 1989 in the process of their making recommendation to the Town Board . The Consultants have proposed the preparation of an " Addendum " to their Reports following the November 14 , 1989 Planning Board Public Hearing for receipt by this office no later than November 28 , and for. review by the Planning Board on December 5 , and by the Town Board on December 11 . As currently proposed by the Consultants , the " Addendum " would include summary comments - on the Nov . 14 Public Hearing , and a summary update of the consultants ' recommendations after hearing public comment on Nov . 14 , and after receiving written public comment through Nov . 17 . • 11 / 7 / 89 ' Plannina Board Work Session Review of Comprehensive Planning Review Project Proposed Agenda : Status report on Project Consider format for 11 / 14 /89 Public Hearing 11 / 9 / 89 Town Board Town Planner ' s Report : Statuspreport , proposed schedule . 11 / 14 / 89 Planning Board Public Hearing 7 . 30 Machinists ' Public Informational Meeting and Presentation by Consultants of Draft Town of Ithaca Comprehensive Plan Review Report and Draft Executive Summary . Report . ( SEE Proposed Agenda ) 11 / 16 / 89 Comprehensive Planning Subcommittee Approval of Minutes 11 / 21 / 89 Planning Board Development Review ( tentative schedule ) 7 : 30 - 7 : 45 Briarwood - One - lot modification for temporary private septic . EXHIBIT 2 7 : 45 - 8 : 00 Chamber of Commerce - Proposed site plan modifications . 8 : 00 - 8 : 30 Deer Run - Teton Court and open space final plat 8 : 30 - 9 : 00 Chase Pond - Final Site Plan and Sub . Plat Approval All phases . 9 : 00 - 9 : 15 ? Lemaro Sketch Plan - Proposed Starter Housing 9 : 30 - 10 : 00 Planning Dept . Reports Treman/Enfield Park Expansion Cayuga Inlet Trail South Hill Trail Peregrine Hollow ( Town of Dryden , Varn , Snyder Hill Road 10 : 00 Adjournment T 12/ 5 / 89 Planning Board 7 : 30 - 9 : 00 Consideration of Further Recommendation to Town Board on the Comprehensive Plan Review Project and on Recommended Further ' Work • Review Addendum Discuss proposed comprehensive planning improvement program 9 : 00 - 10 :100 - Presentations by Student Interns ( from land use class , C . U . CRP . , Stuart Stein , Prof . ) Agricultural Land Use in Town and Means for Conservation Inlet Valley Elmira Road Corridor Study and proposed Site Plan Review Standards 12 / 11 /89 Town Board a . Presentation of Reports to Town Board by Consultants including review of Addendum prepared after 11 / 14 PB public hearing b . Consider Recommendation by Planning Board on Consultants ' Reports and Comprehensive Planning Review Project c . Consider Recommendation by Planning Board on Further Work EXHIBIT 2 12 / 19 / 89 ° Planning Board Development Review ( tentative schedule ) Cayuga Lake Estates : Further Review of Preliminary Plat Application Materials for a Revised Plat . Cornell Parking Lot Centini - Coddington Restaurant - Sign ? Drake - Subdivision , Woodgate Lane. , Max ' s Drive Adopt P . B . Schedule of Meeting Dates 12 / 29 / 89 Town Board ( Assumed Further Report on , or Discussion of , Work Program ) " 1 / 90 + ( Town Board , Planning Board ) Further definition of work plan Appointment of committees ( Hiring of Proposed Planning Technician , and Town Engineer ) • • EXHIBIT 2 PROPOSED , AGENDA • 11114 / 89 Planning Board Public Hearing 7 : 30 Machinists ' _ Hall Public Informational Meeting and Presentation by Consultants of Draft Town of Ithaca Comprehensive Plan Review . Report and Draft Executive Summary Report Introduction Notice of publication and posting note distribution of Consultants reports Overview of history of Comprehensive planning effort Purpose of November 14 Public Hearing a . Presentation by Consultants , including general critique of existing regulations , Comp . Planning Statements , processes , and general overview of report recommendations . b . Receive Public Input on Content C , Receive Public Input on proposed Action Plan d . Receive suggestions on actions to implement including : • i . Consideration of proposed future work , ii . Consideration of further review of the Draft Statements ( PB 8 / 2 / 88 ) ( As per p . 82 of . Report ) iii . Consideration of the merits of pursuing an Action Plan of changes to existing regulations , adoption of new/modified policy guidelines , updated and new Townwide and neighborhood planning studies , and master planning . Further comments would also be received , with a due date of . November • 17 so that Consultant may consider them in the writing of an Addendum to the Report . Presentation by Consultants Overview of Analysis and Recommendations Questions and Comments Planning Board Members Public , interested agencies and Recommendations Discussion of Proposed Timeline and Proposed Next Steps • EXHIBIT 3 �i