HomeMy WebLinkAboutTB Minutes 2009-08-10 FINAL
REGULAR MEETING OF THE ITHACA TOWN BOARD
MONDAY, AUGUST 10, 2009
AGENDA
1 . Call to Order
2 . Pledge of Allegiance
3 . Report of Tompkins County Legislature — Mike Koplinka- Loehr
4 . Report of Fire Commission
5 . 5 : 45 p . m . - Persons to be Heard and Board Comments
6 . 6 : 00 p . m . — Public Hearing REGARDING A NOISE PERMIT
APPLICATION RECEIVED FROM ITHACA COLLEGE FOR AN
EVENT TO BE HELD ON THE ITHACA COLLEGE CAMPUS ON
MONDAY , AUGUST 24 , 2009 FROM 10 : 00 a . m . TO NOON
a . Consider approval of Noise Permit application submitted
7 . 6 : 02 p . m . — Public Hearing REGARDING A NOISE PERMIT
APPLICATION RECEIVED FROM HILLEL AT ITHACA COLLEGE
FOR AN EVENT TO BE HELD ON THE ITHACA COLLEGE CAMPUS
ON SUNDAY , AUGUST 31 , 2009 FROM 4 : 30 p . m . to 6 :30 p . m .
a . Consider approval of Noise Permit application submitted
8 . Consider approval of design of Forest Home Traffic Calming Phase I
Project
9 , Acknowledge Independent Auditors ' Report on Deferred
Compensation Plan
10 . Consider authorization to do an RFP for a Deferred Compensation
Administrator
11 . Consider the appointment of a DIRECTOR AND ALTERNATE TO THE
BOARD OF DIRECTORS OF THE GREATER TOMPKINS COUNTY
HEALTH INSURANCE CONSORTIUM
12 . Consider consent agenda
a . Town Board Minutes
b . Town of Ithaca Abstract
C , Bolton Point Abstract
d . Public Works — items for September auction
e . IT — items for September auction
FINAL - August 5, 2009 Page 1 of 2
FINAL
f . Consider regular appointment of the Director of Code
Enforcement
g . Appointment of Senior Typist
13 . Report of Town Committees
14 , Intermunicipal Organizations
15 . Report of Town Officials
16 . Review of Correspondence
179 Consider Adjournment
�Y
FINAL — August 5, 2009 Page 2 of 2
°' Regular Meeting of the Ithaca Town, Board ) ,
�- Monday, August 10, 2009 at 5 : 30 , p. m .
215 North Tioga Street, Ithaca, NY:: 14850
v .
Present : Supervisor Engman ; Councilwoman Leary ; Councilman Stein ; Councilman
Goodman ; Councilman Levine ; Councilwoman Hunter.
Absent: Councilman DePaolo
Staff Present : Karen Billings , Town Clerk; Dan Walker, Senior Civil Engineer; Gene
Redman , Interim Director of Public Works ; Bruce Bates , Director of Code Enforcement ;
Judy Drake , Human Resources Director.
Also Present: Susan Brock, Town Counsel .
Others Present : Bruce and Doug Brittain ; Michael Koplinka- Loehr, Tompkins County
Legislative Chair; Taryn , Tompkins County Weekly; Representative from Ithaca College .
Call to Order : Supervisor Engman called the meeting to order at 5 : 30 p . m . , and led the
assemblage in the pledge of allegiance .
Agenda Item No. 3 - Report of Tompkins County Legislature
Tompkins County Legislature Chairman Michael Koplinka- Loehr reported on
discussions taking place at the county level regarding the 2010 County Budget .
Agenda Item No . 4 - Report of Fire Commission
Fire Commissioner, Bill Gilligan read from his written report and answered questions
from board members . Supervisor Engman announced that an Interview Committee was
being established to fill the open Fire Commissioner position . ( See Attachment # 1 )
Agenda Item No. 5 - Persons to be Heard and Board Comments
Supervisor Engman announced that the Don Ten Kate Memorial Play Structure
Dedication would take place on August 12th in Eastern Heights Park at 2 : 00 p . m .
(Attachment No . , )
Agenda Item No . 6 - 6 : 00 p. m . - Public Hearinq regarding a Noise Permit
application received from Ithaca College for an event to be held on the Ithaca
College Campus on Monday, August 24, 2009 from 10 : 00 a . m . to Noon
(Attachment No . %,3 )
Supervisor Engman opened the Public Hearing at 6 : 02 p . m . ; with no persons coming
forward , either for or against the application , Supervisor Engman closed the Public
Hearing at 6 : 02 p . m .
?009 Page I of 16
DRAFT — TB Minutes . August: 101
Agenda Item No. 6a — Consider approval of Noise Permit application submitted by
Ithaca College. i
Upon a motion by Councilman Stein and seconded by Councilman Goodman , the
application was approved by a vote of 6-0 .
TB RESOLUTION NO. 2009- 138: RESOLUTION TO APPROVE A NOISE PERMIT
APPLICATION RECEIVED FROM ITHACA COLLEGE FOR AN EVENT TO BE HELD
ON THE ITHACA COLLEGE CAMPUS ON MONDAY, AUGUST 24, 2009 FROM
10:00 a. m. TO NOON
WHEREAS, a resolution was duly adopted by the Town Board of the Town of
Ithaca for a public hearing to be held by said Town on August 10, 2009 at 6:00 p. m. to
hear all interested parties on the proposed noise permit application submitted by Ithaca
College for an event to be held on the Ithaca College Campus on Monday, August 24,
2009 from 10:00 a. m. to Noon; and
WHEREAS, notice of said public hearing was duly advertised in the Ithaca
Journal; and
WHEREAS, said public hearing was duly held on said date and time at the Town
Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to
speak on behalf of or in opposition to said Noise Permit Application, or any part thereof;
NOW THEREFORE BE IT
RESOLVED, that the governing body of the Town of Ithaca hereby approves said
Noise Permit Application.
MOVED: Councilman Levine
SECONDED: Councilwoman Hunter
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried,
Agenda Item No. 7 — 6 : 02 p. m . — Public Hearing regarding a Noise Permit
application received from Hillel at Ithaca College for an event to be held on the
Ithaca College Campus on Sunday, August 31 2009 from 4 : 30 p. m . to 6 : 30 p . m .
Attachment No. Ll
Supervisor Engman opened the Public Hearing at 6 : 03 p . m . ; hearing no persons either
for or against the application , Supervisor Engman closed the Public Hearing at 6 : 03
p . m .
DRAFT — TB Minutes, August 10. 2009
Page .' of 16
Agenda Item' No. 7a;— Consider approval of the Noise ! Perm it ,application
submitted by Hillel at Ithaca College
Upon a motion by Councilman Levine and seconded by Councilwoman Hunter, the
noise permit application was approved by a vote of 6-01
TB RESOLUTION NO. 2009- 139: RESOLUTION TO APPROVE A NOISE PERMIT
APPLICATION RECEIVED FROM HILLEL ITHACA COLLEGE FOR AN EVENT TO
BE HELD ON THE ITHACA COLLEGE CAMPUS ON SUNDAY, AUGUST 31, 2009
FROM 4:30 p. m. to 6:30 p. m.,
WHEREAS, a resolution was duly adopted by the Town Board of the Town of
Ithaca for a public hearing to be held by said Town on August 10, 2009 at 6:02 p. m. to
hear all interested parties on the proposed noise permit application submitted by Hillel
at Ithaca College for an event to be held on the Ithaca College Campus on Sunday,
August 31 , 2009 from 4:30 p. m. to 6:30 p. m. ; and
WHEREAS, notice of said public hearing was duly advertised in the Ithaca
Journal; and
WHEREAS, said public hearing was duly held on said date and time at the Town
Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to
speak on behalf of or in opposition to said Noise Permit Application, or any part thereof;
NOW THEREFORE BE IT
RESOLVED, that the governing body of the Town of Ithaca hereby approves said
Noise Permit Application.
MOVED: Councilman Stein
SECONDED: Councilman Goodman
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
Agenda Item No. 8 — Consider approval of design of Forest Home Traffic Calminq
Phase I Project Attachment # 5
Supervisor Engman introduced this item and asked Dan Walker to explain the project
more thoroughly.
Dan Walker discussed the preliminary plans and recommendations from the consultant
and pointed out features on the drawings (Attachment # . ) . Dan also explained that
DRAFT — 'Cl3 Minutes, August: 10, 2009 1?age 3 ot' 16
Pleasant Grove Road and Warren Road are County roads requiring County approvals in
order to go forward with the work .
Bruce and Doug Brittain presented their suggestions to the board members (Attachment
#) . After a lengthy discussion by Bruce and Doug Brittain , Town Board Members asked
questions of the Brittain brothers and staff . County Legislature Chairman , Michael
Koplinka- Loehr commented on the project .
Upon a motion by Councilman Stein and seconded by Councilwoman Hunter to accept
the original resolution submitted , with the understanding that Dan Walker and Gene
Redman will continue their discussions with Tompkins County, more discussion took
place .
Upon a second motion by Councilman Goodman to amend the current resolution by
stating , "we accept as is , except Site #5 entrance feature on Pleasant Grove Road
without the speed table , " saying further that we want the entrance feature downhill ; if the
county comes back and says no , then the entrance feature without a speed table . " After
more discussion , Councilwoman Leary seconded the amendment .
After further discussion , Town Counsel Susan Brock offered a second amendment:
" FURTHER RESOLVED , that the Town Board prefers to locate the Site #5 entrance
feature on Pleasant Grove road , without a speed table feature , closer to the stop sign ,
as indicated in the June 29 , 2007 Forest Home Traffic Calming Plan , and directs the
Town Engineer and the Director of Public Works to discuss this relocation with
Tompkins County Staff . If Tompkins County Staff agrees to relocate Site #5 to the
Town Board ' s preferred location , then this Board may consider an amendment to this
Resolution to approve said relocation . " Councilman Stein moved that this amendment
be added to the Resolution and Councilwoman Hunter seconded . The amended
version of the resolution was approved by a vote of 5 -0 (Councilman Stein was out of
the room during the vote) .
TB RESOLUTION NO. 2009- 140: APPROVAL OF THE DESIGN FOR THE FOREST
HOME TRAFFIC CALMING PHASE I PROJECT
WHEREAS, the Town Board of the Town of Ithaca at its regular meeting on June
81 2009, authorized and directed the Town Budget Officer to establish the capital project
fund for the Forest Home Traffic Calming Phase I project and make any and all
necessary and appropriate Budget and accounting transactions in establishing this
project; and
WHEREAS, the Town of Ithaca Public Works Committee discussed the Forest
Home Traffic Calming Phase I project at its meeting on May 25, 2009, and
recommended that the Town Board authorize contracting out for design and
engineering services because of the short timeframe available for obtaining DOT
approvals and obligation of the Federal funds; and
DRAFT — T13 Minutes. AugUS1. 10, 2009 Page 4 of' ] 6
WHEREAS, the Town Board at a special meeting on June 11 ; 2009 authorized
the hiring of McFarland Johnson, located in Binghamton, ' N. Y. , as a well qualified and
capable engineering firm to prepare design and engineering details for the Forest Home
Traffic Calming Phase I project; and
WHEREAS, the Town in cooperation with the Forest Home Improvement
Association held a public information meeting on July 22, 2009 to present preliminary
plans for the Forest Home Traffic Calming Phase I project and to hear public comments
regarding the project; and
WHEREAS, McFarland Johnson has prepared and submitted design and
engineering details of the Forest Home Traffic Calming Phase I project, as shown on
plans entitled "Forest Home Traffic Calming — Phase I Entrance Features and Mid-Block
Speed Tables (PIN: 375509) " and dated July 2009, with a margin-date/time stamp: 07-
Aug-2009 09:00, to the Town Board for review and approval; and
WHEREAS, the Town Board has reviewed and discussed the above-referenced
design and engineering details of the Forest Home Traffic Calming Phase I project at its
meeting on August 10, 2009;
NOW THEREFORE BE IT
RESOLVED, that the Town Board of the Town of Ithaca hereby approves the
design and engineering details of the Forest Home Traffic Calming Phase I project, as
shown on plans entitled "Forest Home Traffic Calming — Phase I Entrance Features and
Mid-Block Speed Tables (PIN: 375509), " and dated July 2009, with a margin -date/time
stamp: 07-Aug-2009 09:00, to the Town Board for review and approval; and
FURTHER RESOLVED, that the Town Board prefers to locate the Site #5
entrance feature on Pleasant Grove road, without a speed table feature, closer to the
stop sign, as indicated in the June 29, 2007 Forest Home Traffic Calming Plan, and
directs the Town Engineer and the Director of Public Works to discuss this relocation
with Tompkins County Staff. If Tompkins County Staff agrees to relocate Site #5 to the
Town Board's preferred location, then this Board may consider an amendment to this
Resolution to approve said relocation.
MOVED: Councilman Stein
SECONDED: Councilwoman Hunter
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
absent; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter,
aye; Councilman DePaolo, absent. Motion Carried.
Agenda Item No . 9 — Acknowledge Independent Auditors ' Report on Deferred
Compensation Plan Attachment # 6
DRAFT — TB Minutes. AULUSL 10.12009 Pagc 5 of 16
j
Upon a motion by Councilwoman Hunter and seconded by Supervisor Engman the '
Resolution was approved by a vote of 5-0 (Councilman Stein was out of the room ) .
TB RESOLUTION NO. 2009- 141 .x ACKNOWLEDGING RECEIPT OF THE
INDEPENDENT FINANCIAL STATEMENTS FROM SCIARABBA WALKER & CO LLP
OF THE TOWN'S DEFFERRED COMPENSATION PLAN 457(b)
WHEREAS, all employees of the Town of Ithaca may participate in a deferred
compensation plan and thereby defer part of their pre-tax wages until (a) the employee
severs from employment and (b) attains age 50; and
WHEREAS, the 457(b) Deferred Compensation Plan is a valuable component of
the Town of Ithaca Retirement Savings Program to all Town employees; and
WHEREAS, the Town of Ithaca Deferred Compensation Plan standards and
requirements have been established under State Finance Law Article 2, Section 5; and
WHEREAS, the Town 's Deferred Compensation Plan calls for the "Plan " to be
audited by certified public accountants; and
WHEREAS, the public accounting firm, Sciarabba Walker & Co. , LLP, have
rendered report of findings and issued financial statements;
NOW THEREFORE BE IT
RESOLVED, that the Town Board acknowledges receipt of the certified Financial
Statements from Sciarabba Walker, Co. LLP.
MOVED: Councilwoman Hunter
SECONDED: Supervisor Engman
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
absent; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter,
aye; Councilman DePaolo, absent. Motion Carried.
Agenda Item No. 10 — Consider authorization to do an RFP for a Deferred
Compensation Administrator -
Upon a motion by Councilwoman Hunter and seconded by Councilman Goodman the
Resolution was approved by a vote of 6-0 .
TB RESOLUTION NO. 2009 — 142: AUTHORIZATION TO INITIATE A REQUEST
FOR PROPOSALS FOR ADMINISTRATION AND FUNDING OF A DEFERRED
COMPENSATION PLAN FOR THE TOWN OF ITHACA
DRAFT — TB Minutes, August: 10, 2000 Page 6 of 16
WHEREAS, the Town 's Deferred Compensation Plan has been administered
through Nationwide Retirement Solutions as a Model Plan since 1998, after being the
chosen company after 2 RFP's; and
WHEREAS, the NYS Model Plan requires every five years a Request for
Proposals (RFP) for Administration and Funding of a NYS Deferred Compensation
Plan for the Town of Ithaca be done; and
WHEREAS, the Model Plan allows for a extension of one year, which the Town
Board approved of in 2008;
NOW THEREFORE BE IT
RESOLVED, the Town Board of the Town of Ithaca does hereby authorize the
Human Resources Manager to advertise and accept Proposals for Administration and
Funding of a NYS Deferred Compensation Plan for the Town of Ithaca.
MOVED: Councilwoman Hunter
SECONDED: Councilman Goodman
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
Agenda Item No. 11 — Consider the appointment of a Director and Alternate to the
Board of Directors of the Greater Tompkins County Municipal Health Insurance
Consortium
Attachment # 7
Upon a motion by Councilman Stein and a second by Councilwoman Leary , the
Resolution was approved by a vote of 6-0 .
TB RESOLUTION NO. 2009= 143: APPOINT A DIRECTOR AND ALTERNATE TO
THE BOARD OF DIRECTORS OF THE GREATER TOMPKINS COUNTY MUNICIPAL
HEALTH INSURANCE CONSORTIUM
WHEREAS, in 2007, the County, on behalf of Tompkins County Council of
Governments, accepted an incentive grant award under the New York State Shared
Municipal Services Program; and
WHEREAS, the grant assisted the municipalities in Tompkins County to create a
local health- insurance consortium with the intent to provide a net savings to the
taxpayers of Tompkins County; and
DRAFT — T13 Minutes, llu ust 1 (.), 2t}09 1'�ti?e 7 of* 16
WHEREAS, the Town of Ithaca joined the Greater Tompkins County Municipal
Health Insurance Consortium via resolution No. 2009- 105, dated June 8, 2009; and
WHEREAS, the resolution includes the provision for this municipality to enter into
an inter-municipal agreement that outlines duties of the Board of Directors, which is
charged with the operation of the consortium; and
WHEREAS, each participating municipality must appoint a Director to the Board
of Directors who can vote on behalf of the municipality;
NOW THEREFORE BE IT
RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Judith
Drake to serve as this municipality's voting Director of the Board of Directors, of the
Greater Tompkins County Municipal Health Insurance Consortium and appoints Herb
Engman to serve as an alternate who can vote in the absence of the Director.
SEQR ACTION: TYPE II-20
MOVED: Councilman Stein
SECONDED: Councilwoman Leary
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
Agenda Item No . 12 — Consider Consent Agenda
Supervisor Engman introduced this agenda item and asked to pull item "c" Bolton Point
Abstract . He asked board members if they wished to have any other items on the
Consent Agenda pulled for further discussion ; hearing no requests Supervisor Engman
called for a motion . Upon a motion by Councilman Stein and a second by Supervisor
Engman , the Consent Agenda was approved by a vote of 6-0 .
TB RESOLUTION NO. 2009= 144 &a Consent Agenda Items
BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or
adopts the resolutions for Consent Agenda Items:
a. Town of Ithaca Minutes
b. Town of Ithaca Abstract
c. Public Works — Items for September Auction
d. IT Items for September Auction
e. Consider regular appointment of the Director of Code Enforcement
f. Appointment of Senior Typist
DRAFT - TB Minutes. August 10, 2009 Page 8 of 16
MOVED: Councilman Stein
SECONDED: Supervisor Engman
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
TB RESOLUTION NO. 2009- 144a: APPROVE MINUTES OF JULY 13, 2009 and
JULY 279 2009
WHEREAS, the Town Clerk has presented the minutes for the Town Board
meetings held on July 13, 2009 and July 27, 2009 to the Town Board for its review and
approval of filing;
NOW THEREFORE BE IT
RESOLVED, the Town Board does hereby approve for filing the minutes of the
meetings held on July 13, 2009 and July 27, 2009,
MOVED: Councilman Stein
SECONDED: Supervisor Engman
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
TB RESOLUTION NO, 2009= 144b; TOWN OF ITHACA ABSTRACT
WHEREAS, the following numbered vouchers have been presented to the Ithaca
Town Board for approval of payment; and
WHEREAS, the said vouchers have been audited for payment by the said Town
Board; now therefore be it
RESOLVED, that the governing Town Board hereby authorizes the payment of
the said vouchers in total for the amounts indicated.
VOUCHER NOS. 7083- 7225
General Fund Town wide 99 , 953 .75
General Fund Part Town 11 , 599.63
Highway Fund Part Town 47,225 . 90
Water Fund 15 ,334 . 39
DRAFT - TB Minutes, August 10. 2009 Page 9 oft 6
Sewer Fund 289025. 99
Warren Road Walkway 279628 .00
Fire Protection Fund 233, 103 . 59
Forest Home Lighting District 121 . 53
Glenside Lighting District 47.44
Renwick Heights Lighting District 67 . 14
Eastwood Commons Lighting District 152 . 06
Clover Lane Lighting District 18 . 16
Winner's Circle Lighting District 57 .66
Burlei h Drive Lighting District 61 .31
Westhaven Road Lighting District 189 . 81
Coddin ton Road Lighting District 112. 98
Trust & Agency 29436. 05
TOTAL $466 , 135 . 39
MOVED. Councilman Stein
SECONDED: Supervisor Engman
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
TB RESOLUTION NO. 2009= 144c. Sale of Surplus Items - Public Works
Department
WHEREAS, a municipal auction is held every year at the Lansing Town Barns;
and
WHEREAS, the Director of Public Works has determined the following equipment
is no longer needed by the Town and recommends putting the following equipment in
the auction in September 2009: a 2000 Sterling Dump Truck; a 1999 Ford F350 4-door
Flatbed Truck and two (2) 3" pumps and hoses;
NOW THEREFORE BE / T
RESOLVED, that the Town Board of the Town of Ithaca hereby declares said
above-described equipment to be surplus and no longer needed by the Town; and
FURTHER RESOLVED, that the above-described equipment be placed in the
auction, with the money from the sale going into the Cash Reserve—Highway
Equipment (DB230) account.
MOVED: Councilman Stein
SECONDED: Supervisor Engman
DRAT — TB Minutes, August 10, 2009 Page 10 of 16
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried,
TB RESOLUTION NO. 2009= 144d: SALE OF SURPLUS INFORMATION
TECHNOLOGY ITEMS
WHEREAS, a municipal auction is held every year at the Lansing Town Barns;
and
WHEREAS, it is the recommendation of the Town Supervisor, compliant with
Section 104-c of the General Municipal Law governing disposal of surplus computer
equipment, to seek the approval of this governing Town Board to declare that these
pieces of equipment are obsolete and no longer needed by the Town; and
WHEREAS, the following computer equipment should be sent to the auction in
September: 6 computers, 6 CRT monitors, 1 digital camera as listed below;
MAKE MODEL SERIAL # YEAR PURCHASED
Compaq Deskpro EX X113FR3ZA627 2001
Compaq Deskpro EN Slim line 613ODYSZA404 2001
HP EV D510 SFF USV33401 V2 2005
HP EV D510 SFF USV33603XW 2005
HP EV D510 SFF USV3320H06 2005
HP EV D510 SFF USV33456V2 2005
ViewSonic CRT monitor 2182PS Q260527000 1996
Compaq CRT monitor 610 717BC06OF990 1997
Magnavox CRT monitor 720V HD5818001948 1998
Compaq CRT monitor S710 942CG43HB836 1998
Compaq CRT monitor S710 942PK67YI997 2001
Compaq CRT monitor G520 Trinitron CPD520 2001
Olympus Digital Camera I D -510 12001
NOW THERFORE BE IT
RESOLVED, that the governing Town Board of the Town of Ithaca does hereby
declare said Information Technology items obsolete and no longer needed by the Town;
and
FURTHER RESOLVED, that the Town Board of the Town of Ithaca finds that the
transfer of computer software installed on the above-described equipment would not
DRAFT -- '1" B Minutes. August: 10. 2001) Pane 11 (,)1' 16
cause a breach of a computer software license agreement or an infringement of a
copyright; and i ,
FURTHER RESOLVED, that the above described 6 computers, 6 CRT monitors
and 1 digital camera are permitted to be placed in the auction.
MOVED: Councilman Stein
SECONDED: Supervisor Engman
VOTE., Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
TB RESOLUTION NO. 2009= 144e: REGULAR APPOINTMENT OF DIRECTOR OF
CODE ENFORCEMENT
WHEREAS, Bruce Bates has worked for the Town of Ithaca as the Director of
Code Enforcement provisionally since his appointment on September 2, 2008; and
WHEREAS, Mr. Bates has successfully completed the competitive exam for
Director of Code Enforcement and is a reachable candidate on the eligible list for the
title;
NOW THERFORE BE IT
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the
regular full time appointment of Bruce Bates as Director of Code Enforcement, effective
August 10, 2009; and
FURTHER RESOLVED, a twenty six (26) week probationary period applies and
shall end effective February 8, 2010, with no further Town Board action required if there
is successful completion of the probationary period as determined by the Town
Supervisor; and
FURTHER RESOLVED, this appointment does not change Mr. Bates ' job
classification, salary or benefits.
MOVED: Councilman Stein
SECONDED: Supervisor Engman
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
DRAFT — TB MiMlteS , AU�? IISI. 10. 2009 Pace 12 of 16
RESOLUTION NO. 2009= 144f — REGULAR APPOINTMENT OF SENIOR TYPIST
WHEREAS, there is presently a vacancy in the full time position of Senior Typist
for the Code Enforcement Department; and
WHEREAS, Paulette Terwilliger, Deputy Town Clerk, has taken on the additional
duties of the Code Enforcement Office since, February 9, 2009; and
WHEREAS, Ms. Terwilliger has taken and is a reachable candidate on the Senior
Typist eligible listing; and
WHEREAS, the Director of Code Enforcement has determined that Paulette
Terwilliger possesses the necessary knowledge and skills to satisfactorily perform the
duties of a Senior Typist and makes the recommendation for appointment;
NOW THEREFORE BE IT
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the
regular appointment of Paulette Terwilliger as full time Senior Typist, effective to August
10, 2009; and be it further
RESOLVED, there is no change in Ms. Terwilliger's job classification, hourly
e or benefits; and
FURTHER RESOLVED, that if Ms. Terwilliger successfully completes the eight
(8) week probationary period as determined by the Director of Code Enforcement, which
ends October 5, 2009, there will be no further action required by the Town Board.
MOVED: Councilman Stein
SECONDED: Supervisor Engman
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
Pulled from Consent Agenda for further discussion = Bolton Point Abstract
Supervisor Engman talked about the Bolton Point Commissioner's Meeting and the fact
that the Commissioners review the vouchers . Supervisor Engman went on to describe
the process of review of the vouchers at Bolton Point : they are signed by the Director
t/or the person who actually did the ordering on a particular item ; the vouchers then
e to Al Carvill , who signs all of them . Supervisor Engman said that Al is suggesting
t aght if the Town Board would like to have one less thing to deal with , board members
want to eliminate the process of coming before the board every month for the
DRAFT — TB Minutes. August 10, 2009 Page 13 of ] 6
approval of the Bolton Point Vouchers . Supervisor Engman said that Allchecked with
Guy Krogh on this for a legal opinion and Guy's response was that there is no real legal
guidance on whether the board should or should not handle the vouchers the way it has
been doing it . Supervisor Engman asked board members to weigh in on how they
would like to deal with the Bolton Point Vouchers . Councilwoman Hunter said that the
vouchers should continue to come before the Town Board ; we perform a fiduciary
function for Bolton Point and the board needs to look at those [vouchers] .
Councilwoman Hunter went on to ask questions about some items on the abstract
( Estates Road for $2 , 000) . Supervisor Engman and Dan Walker responded that it is a
payment to the contractor for a preapproved project . Councilwoman Hunter asked for
an opinion from Susan Brock on the Bolton Point issue regarding the abstract . Susan
responded that the Commission is created under NYS General Municipal Law, Sec .
1190 , which allows for municipalities to jointly come together to provide services . She
went on to say that 1190 says specifically that the audit of claims procedure has to be
followed , which would indicate to her that a Municipal governing body has to approve
the bills that are being paid . Supervisor Engman asked if that means all 5 municipalities
have to approve? Susan said that the Commission designates the chief fiscal officer of
one of the parties , and that party's audit of claims procedures are followed . Susan went
on to describe the process , city vs . town , and said that because this is a town , the Town
Board approves payments . She expressed surprise that information from Guy was that
the Town could abandon this procedure , because this is something that she , and this
board , has always steadfastly held to — in all intermunicipal arrangements the town has
insisted on an audit of claims procedure by the governing body that is charged with the
fiscal responsibly of oversight [sic] . Supervisor Engman said this makes perfectly good
sense to him , and said that board members should take their oversight function
seriously. Councilwoman Hunter expressed concerns about the Town warrants and
prepays . She said there are too many prepays , going on to say that pursuant to Town
Law we can prepay a utility bill if a utility will be shut off (as an example) , but that some
of the bills do not appear to rise to the level of being an emergency . She asked for
some clarification from Supervisor Engman , as the Chief Fiscal Officer. Supervisor
Engman suggested a legal opinion , as he has been advised by the town ' s fiscal staff
that the bills need to be paid . Susan Brock asked what types of bills are being prepaid ,
and Councilwoman Hunter said that she has not looked at them sufficiently to determine
a pattern . She said that maybe there are fine points that she is not aware of , with
regard to the definition of what can and cannot be paid (prepay) . Councilwoman Hunter
said that if we (board members) are going to take these abstracts seriously, this is
something to look at . Supervisor Engman asked the board members if they agreed that
Susan Brock should have a conversation with Al Carvill , and then research this to the
point of providing guidance to the board . All board members were in agreement to
proceed in this fashion .
With no further discussion , Supervisor Engman called for someone to move the Bolton
Point Abstract . Upon a motion by Councilman Goodman and a second by Councilman
Stein the Bolton Point Abstract was approved by a vote of 6-0 .
TB RESOLUTION NO. 2009= 145a BOLTON POINT ABSTRACT
DRAFT — TB Minutes, August M2009 Page 14 of 16
WHEREAS, the following numbered vouchers for the Southern Cayuga Lake
Intermunicipal Water Commission have been presented to the governing Town Board
for approval of payment; and
WHEREAS, the said vouchers have been audited for payment by the said Town
Board; now, therefore, be it
RESOLVED, that the governing Town Board hereby authorizes the payment of
the said vouchers.
Voucher Numbers: 1136- 1195
Check Numbers: 11761 - 11820
Operating Fund $ 85, 365. 94
Bolton Point Road Project $ 218, 503. 67
SCADA Project $ 1 , 690. 11
TOTAL $ 305, 559. 72
MOVED: Councilman Goodman
SECONDED: Councilman Stein
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, absent. Motion Carried.
Agenda Item No. 13 — Report of Town Committees
Upon a request by Councilwoman Hunter to follow a recommendation made by the
Personnel Committee to have the updates from the Comprehensive Plan Committee
appear as a regular item on the Town Board 's Agenda , it was decided that the
Comprehensive Plan Committee will appear on the Town Board Agenda as a
subcategory under Report of Town Committees until further notice .
Agenda Item No . 14 — Intermunicipal Organizations
Supervisor Engman briefly discussed Bolton Point budget issues ; Sewer Treatment
Plant discussions and the Fire Contract . Councilman Stein asked questions about the
county budget and its effect on the town 's fiscal strength .
Agenda Item No . 15 — Report of Town Officials
DRAFT — T13 Minutes. Au&Iust: 10, 2009 PaiTe 15 o'1' 16
Code Enforcement Director Bruce Bates reported that electrical inspections have been ,
implemented and are running smoothly.
Agenda Item No. 16 — Review of Correspondence
Councilwoman Hunter asked questions about the National Parks Survey and who
should/will fill it out? Since it is past the deadline it was decided that this is a moot
issue . Councilwoman Hunter then asked about the PEW Trail letter received from a
resident ; Supervisor Engman responded that the issue has been resolved to the
resident's satisfaction .
Correspondence received from the Town of Dryden regarding the Marcellus Shale and
fracking was discussed . Councilwoman Hunter asked if the Town will be considering a
similar resolution and asked to have the Dryden Resolution forwarded to all Town Board
Members ; finding that this had been done , she asked board members to ask the Town
Clerk for a copy if needed .
Correspondence from TCAT and SPCA was also discussed . Councilwoman Hunter
asked about the dog contract and Supervisor Engman responded that TCCOG is
working with the SPCA and Cornell for possible bonding to create an animal hospital at
the SPCA site , among other things . The hope is to drive down the cost of animal
control within the county and provide some other mutually beneficial services ; he said
that the contract for 2010 will be the same as 2009 ' s for those municipalities who stick
with them through the transitions .
Agenda Item No. 17 — Consider Adjournment
Supervisor Engman asked to hold an Executive Session to "talk about the employment
history of a particular person . " Upon a motion by Councilman Stein and a second by
Councilman Goodman and a unanimous vote by all the Town Board members present ,
the Town Board Members adjourned to Executive Session at 8 : 12 p . m .
The Town Clerk was asked to leave . All further information was recorded by
Councilwoman Hunter.
Upon a motion by Councilwoman Hunter and a second by Councilman Stein , the Town
Board returned to its regularly scheduled Town Board meeting at 9 : 20 p . m .
Upon a motion by Councilman Goodman and a second by Councilman Stein , the Town
Board adjourned its Regularly Scheduled Town Board Meeting at 9 : 21 p . m .
Respectfully Submitted ,
Karen M . Billings
DRAFT — TB Minutes, August 10, 2009 Pagre 16 of' 16
Town of Ithaca Town Board
Sign-In Sheet
Meeting Date: Monday, 7 ,�„S (� " �)q .
Please provide your contact information if you would like to be added to our e-mail list to
receive Town Board Agendas in advance of meetings.
Print Name e-mail
Attachment # 1
I
August 10 , 2009
To : Town of Ithaca Board .
From : Bill Gilligan, Town Representative on the Ithaca Board of Fire Commissioners
Subj : Report of July 28 Board of Fire Commissioners Meeting
Date : Aug . 10, 2009
A packet of information from the July 28, 2009 Board of Fire Commissioners meeting has been
distributed to you as part of this report. Included are the following items :
July 28th Meeting Agenda
Minutes of June 9, 2009 BFC Meeting
Dept . Reports — Monthly Fire Chief Report; Deputy Chief Personnel/Training Report; Fire Marshal' s
Report; Volunteer Service Report; Statistical Summary of Incidents, Situation Type Summary Month of
June, Situation Type Summary YTD (Jan — June 30, 2009 ) .
Financial Reports : - Budget Program Account Balances June 2009, Revenue Summary
Additional Items
Recruitment Project - Tasks and projected schedule
Preliminary Fire Department Budget for 2010 — as requested by Mayor Peterson
Highlights & Summary from the July 28th BFC Meeting
The regular monthly meeting of the Board of Fire Commissioners was held on July 28th. This meeting
had been rescheduled from July 14th to provide a quorum ( 3 members) for action by the Board . ( Current
Board members: City of Ithaca — Tom Hoard, Maureen Kelly; Town of Ithaca — Bill Gilligan .
Election by the Board of a Chair and Vice-Chair for the period July 1, 2009 to June 30, 2010 — Chair — Bill
Gilligan, Vice-Chair — Tom Hoard .
Personnel Items : -
Chief Brian Wilbur is retiring at the end of August. Deputy Chief Tom Dorman will be assuming his
duties while the search is conducted for anew fire chief. At this point the Board does not have
information about how the search process will be structured .
- Recruitment Project — an effort is being made to diversify the workforce of the department by
increasing the pool of potential candidates for fire fighter positions in the department to more
closely reflect the makeup of the community. A civil service exam for fire fighters will be offered in
March 2010 ( see detailed schedule from BFC meeting) . Tom Hoard will be the BFC representative
on this committee with Maureen Kelly serving as an alternate . The next meeting for the group was
scheduled for August 4, 2009 ,
Fire Fighter Test Announcement - http ://www. ithacafire , org/Career/careeropportunit . html/ PPA-
http ://www . ithacafire .org/Career/careerppa . htmi )
SAFER Grant — Staffing for Adequate Fire and Emergency Response Grant - will not open until the
fall . There are some potential changes in the requirements which would reduce the local match
required for these funds.
Financial Items:
2 % Foreign Fire Insurance funding has been received by the City from the State for 2009 . Action on
distribution of the funds received by the city was deferred until the August BFC meeting. In
response to correspondence received from the Veteran Volunteer Firemen' s Association and an
inquiry from the Board — Chief Wilber indicated that his understanding was that the town and city
were close to an agreement regarding distribution of the 2% foreign fire insurance funds received by
the town . It is anticipated that the funds received by the town for 2008 and 2009 will be split 50%
to Cayuga Hights Fire department and 50% to the City for distribution per the City Charter. In the
future, the handling of these funds will not be included as part of the City-Town contract for Fire
Service, but will be handled as a separate Memorandum of Understanding.
2010 Fire Department Budget — A preliminary summary of the Department's proposed budget for
2010 has been developed for discussion with the Mayor and City Controller. A copy was included
with the BFC information for the Ithaca Town Board . The Department is scheduled for its formal
budget presentation to the City Council mid-October (Currently Oct 19th ) . There are no capital items
( major facility projects or new apparatus) being submitted by the department .
The two new pumpers are still on schedule for delivery in the month of August .
Other Items
- Former Commissioner Bob Romanowski has offered to assist the Board in moving forward with the
following initiatives by the Board : 1 ) , Resource Recovery Legislation, 2 ) . Charter updating as it
pertains to the Board of Fire Commissioners mandates and duties; 3 ) . Removal of road blockage
from South and Wood Street; 4) . 2% funding distribution by Town of Ithaca; 5 . Other items that
might be identified that were initiated during his tenure on the Board . The Board accepted Mr.
Romanowski' s offer to continue to assist in resolving these items .
The BFC is working with the department and city to formally recognize the service provided to the
Board , the Fire Department, the City, and the Town by former commissioners Alexander and
Romanowski who served 12 and 15 years respectively on the Board of Fire Commissioners,
The August meeting for the Board of Fire Commissioners was rescheduled from August 111h to
Tuesday, August 18, 2009 at 6 P . M . at Central Fire Station .
)- U
ro
l
ITHACA BOARD OF FIRE COMMISSIONERS
JULY 28 , 2009
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES
III . ADDITIONS/DELETIONS TO THE AGENDA
A. ELECTION OF BOARD MEMBERS
B . PARTING RECOGNITION FOR BOB ROMANOWSKI AND PAUL
ALEXANDER
C . BUDGET
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
VI . MEMBERSHIP CHANGES
VII. MISCELLANEOUS REPORTS :
A . TOWN OF ITHACA
B . CITY OF ITHACA
C . AUDIT
D. TOMPKINS COUNTY FIRE ADVISORY BOARD
VIII . DEPARTMENT REPORTS :
A. CHIEF
B . DEPUTY CHIEF/TRAINING
C . FIRE PREVENTION
Codes Division
Fire Investigation Unit
Juvenile Firdsetters Program
Public Education
IX. OLD BUSINESS Y
X. NEW BUSINESS / CL
XI. EXECUTIVE SESSION
XII. ADJOURN
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 9, 2009
MINUTES
PRESENT: Commissioners Romanowski, Alexander, Gilligan, Hoard and Kelly.
I. Chair Romanowski called the meeting to order at 1803 hrs.
II. Approval of Minutes
Moved by Chair Romanowski, seconded by Comm . Hoard and voted
unanimously.
III. Additions/Deletions to the Agenda :
Resolution for Fire Police
IV. Persons wishing to speak to the Board of Fire Commissioners :
None
V. Correspondence :
t
The Board of Fire Commissioners bank statement from Tompkins County
Trust Company Donation Account showed a balance of $ 1, 045 . 57.
VI . Membership Changes :
None
VII. Miscellaneous Reports :
Town of Ithaca - Given to Clerk Flynn
City of Ithaca - None
Audit - Complete
Tompkins County Fire Advisory Board - No Report
VIII. Department Reports
A. Chiefs Report (see complete written report in Minute Book) . Chief
Wilbur offered highlights of his report and answered questions as
follows :
All Civil Service test scores are in and the eligible lists have been
received . The next steps in the office reorganization process will
occur as soon as possible.
BOARD OF FIRE COMMISSIONERS
JUNE 9, 2009
PAGE 2
FF John Cook is retiring at the end of the month and the Department
has the approval to hire a replacement.
800 MHz System : The system continues to operate well . Currently
the conversion is being worked on to convert to single tone paging for
all of IFD 's pagers.
Grants and Donations :
Assistance to Firefighter Grants : DC Parsons compiled information for
a grant proposal to equip first line apparatus with mobile radio
repeaters. These repeaters would allow us to use analog channels in
high -noise environments where digital channels do not work as well .
The amount requested for this 2009 AFG proposal was $ 115, 000 . AFG
grants for communities our size require a ten percent match.
The American Recovery and Reinvestment Act of 2009 : After reading
through the guidelines, it was decided that we would not be very
competitive.
Training Center Project Funding: Next steps include continued
research to determine designation of land where training center is
located. Additional work will be required if this is dedicated as park
lands .
Staffing for Adequate Fire and Emergency Response (SAFER) Grant:
The application period for SAFER grants will not open until the fall,
which is a change from the past.
At this time, Chief Wilbur has not spoken to Herb Engman and he
doesn't know how Herb will feel about additional employees .
Usage reports on the Training Center are included in the BOFC
packets. , .
B . Deputy Chiefs Report (see complete written report in Minute Book) .
DC Dorman offered highlights of his report and answered questions as
follows :
Two firefighters are on Administrative Leave.
One will be returning on June 11, 2009 .
s
BOARD OF FIRE COMMISSIONERS
JUNE 9, 2009
PAGE 3
The 2 new pumpers are on schedule and should be here in August.
C. Fire Prevention Bureau (see complete written report in Minute Book)
Due to DC Parsons' absence, DC Dorman offered highlights and
answered questions on his behalf as follows :
FF Otis Jackson had a busy month writing parking violation tickets.
IX. Old Business :
None
X. New Business
A donation will be made in memory of Marjorie H. Wilbur. The donation
will be made to the Cincinnatus Emergency Squad in the amount of. $ 50 .
The donation will be taken out of the Donation Fund . Comm . Kelly
personally matched the donation.
Resolution for Fire Police : A copy of the proposed resolution can be
found in the Minute book.
.An open discussion resulted in the decision to forward the resolution to
the Fire Police to obtain their input. It is the BOFC's plan that the
resolution will be returned for next month's BOFC meeting.
Hearing no further business, the meeting adjourned at 1830 hrs .
Sincerely,
Randy L. Flynn, Clerk
Board of Fire Commissioners
(Minutes will be reviewed at the July 14, 2009 meeting)
CITY OF ITHACA
310 West Green Street Ithaca, New York 14(850-5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272-1234 Fax: 607/272-2793
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the July 14, 2009,
meeting .
LIFE SAFETY DIVISION
Administration
1 ) Career Personnel Report
a) See Deputy Chief Dorman's report.
b) Retirement
I have given unofficial notice that I will retire. My last day of work will be
29 AUG 09 . Specific details such as selection process, who will be acting chief,
and other aspects related to this change, will be provided for next months
meeting .
b) Office Hiring
No further action to report at this time.
c) Recruitment Committee
A Recruitment Committee is working to develop and implement strategies to
attract as many qualified candidates to sit for the next civil service fire fighter
examination as possible. This work is part of an overall effort to diversify the
workforce of the Ithaca Fire Department to more accurately reflect the makeup of
the community.
Attached is a time line that is a work in progress . You will see that the short-term
effort culminates with a civil service exam to be offered 06 MAR 10 . Mid- and
long-term efforts are also a part of the project.
2) Operating Budget Status
a) Please see the updated account balances sheet for 2009.
3) County Communications and 911 Program
a) 800 MHz System : Purchases are being made for equipment necessary to bridge
OPS 9 talk group communications to the IFD repeater located at the IC tower.
'An Equal Opportunity Employer with a commitment to workforce diversification." �«�
Fire Chief s Report for July 2009 14 JUL 09
Page 2 of 4
This will allow personnel. responding with pagers (only) to hear fire ground
communications during their response .
b) Communications MOU between Tompkins County and the City of Ithaca:
Nothing new to report at this time .
4) Grants and Donations
a) Assistance to Firefighter Grants (AFG) : Nothing new to report at this time .
b) SAFER Grant: News reports indicate an agreement has been reached between
federal authorities and fire service organizations for a change in the distribution
formula for SAFER grants . The changes are intended to relieve some of the local
match requirements, and to help communities avoid layoffs, or rehire fire fighters
who have already been laid off.
C) Child Safety Seat Program : A grant application for the 2009-2010 fiscal year was
submitted. . We are awaiting notification of results. [Same as last month. ]
d) Training Center Project Funding : Next steps include continued research to
determine designation of land where training center is located. Additional work
will be required if this is dedicated as park lands. [Same as last month.]
1. 5) City-Town Fire Contract Negotiation
The next negotiations session is scheduled for 20 JUL 09, at 1030 hours, at City Hall ,
6) Resource Recovery Legislation
The. proposal remains at the City Attorney ' s Office for review. [same report as last
month]
7) Foreign Fire Insurance Distribution
Mayor Peterson has indicated she wouldlike the Town ' s proposal (50150 split now, per
capita after five years) to resolve the foreign fire insurance distribution dilemma to be a
topic for the next negotiations session on the City-Town Fire Contract. [same report as
last month]
8) Fire Department Management Software Acquisition
Implementation efforts have been put on hold while various vendor and .lnformation
Technology Department issues are resolved.
Fire Chief' s Report for July 2009 14 JUL 09
Page 3 of 4
9) Board Initiatives Outstanding
You should have received an email from former Board Chair, Bob Romanowski, This
email listed several initiatives that are not complete, and which he would like to assist in
moving forward. His list is attached for your reference.
Fire Prevention Bureau
1 ) Please see Deputy Fire Chief Parson's report of Fire Prevention Bureau activities for the
month of June.
Safety Section - No report.
OPERATIONS DIVISION
Response
1 ) Monthly Call Report
See distributed reports for JUN 2009 and 2009 YTD .
2) Emergency Management
a) City- Cornell Hazardous Materials MOU : At the operational level, both parties
are happy with the MOU, including respective attorneys . A final version is being
prepared now for a last review by the City Attorney, and signatures should be
obtained by the end of June . This has been at least a twenty year effort. [same
report as last month]
Support
1 ) See Deputy Chief Dorman's reports .
2) Training Center Reports
a) No report this month.
3 ) American LaFrance Preservation Proposal - No report.
Training
1 ) See report from AFC Sheldon.
Fire Chief' s Report for July 2009 14 JUL 09
Page 4 of 4
2) AC/MTO Sheldon is currently reviewing training records along with service hours for
compliance with mandates and policies . Those in arrears have been notified. He is
working with each to consider current status and/or corrective action. [same report as last
month]
VOLUNTEER SERVICES DIVISION
Recruitment and Retention
1 ) No report.
Service
1 ) Summaries of Service Hours :
Attached are reports showing active volunteer duty hours for JUN 2009 and 2009 YTD,
as entered in the logs .
Respectfully submitted,
Brian H. Wilbur
Fire Chief
Attachments
L
1
ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
July 2009
PERSONNEL STAFFING LEVELS
1 Chief
2 Deputy Chiefs
5 Assistant Chiefs
8 Lieutenants
53 Fire Fighters
69 On duty personnel
0 Recruit Fire Fighters
1 Fire Fighter on Injury Leave
1 Fire Alarm Superintendent
1 Office Manager
1 Administrative Assistant
0 . 5 Financial Clerk
Total employees as of 07/01 /09 — 73 . 5
( Open positions — None
MUTUAL AID CALLS — From : Cayuga Heights (2) , Lansing (2)
To : . Trumansburg , Lansing (2)
SELECTED CALLS —
On 6/2/09 , 22 : 25 hours , C Shift did an excellent job at a structure fire on 921
Taughannock Blvd . The call involved a possible crime scene and the shift handled the
situation in a very professional manner.
On 6/25/09 , 1030 hours , D Shift quickly extinguished a structure fire at 983
Taughannock Blvd . The fire is listed a suspicious .
SUPPORT
40 Vehicle work orders were written and 11 were closed .
The two new Pierce Pumpers are on schedule for deliver in August .
TRAINING = See Attached report
Submitted by : J . Thomas Dorman , Deputy Chief
Date Printed: 7 / 9 / 09 Page 1
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CITY OF ITHACA
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V_ ®®' � 310 West Green Street Ithaca, New York 14850-5497
y�i��•� y•• ••• ,.',� OFFICE. OF THE FIRE CHIEF
P�RATEO Telephone : 607/272-1234 Fax: 607/272-2793
July 14th, 2009
Board .of Fire Commissioners
Ithaca Fire Department
310 W Green St
Ithaca, NY 14850
Dear Board Members :
The following is the Fire Marshal ' s report for June 2009 .
Code Enforcement Division :
The Codes Enforcement Division received 20 complaints in the month June . There were
1. 4 complaints closed out, and 31 complaints remain open for June and previous months .
The Code Enforcement Division performed 133 inspections or re-inspections . There were
160 violations cited.
The Code Enforcement Division issued: 10 operating permits for assembly occupancies ;
1. operating permit for hazardous occupancy; 13 certificates of compliance for fire and
property maintenance inspections; 1 certificate of compliance for alternative suppression
system installations ; and 2 certificates of compliance for fire alarm system installations.
Fire Investigation Unit:
There were 3 fire investigations performed by the Fire Investigation Unit for fires that
occurred at 921 Taughannock Blvd in the Town of Ithaca, 40 Catherwood Rd in Village
of Lansing, and 983 Taughannock Blvd in the Town of Ithaca.
Public Education:
There was on 3 public education events performed and 3 fire drills witnessed by the
department in June. There were 3 Child Safety Seat Inspections performed in June
Parking Tickets
There were 2 parking tickets issued by the Fire Prevention Bureau in June and both
tickets were issued for areas of prohibited parking.
.y
"An Fmial (lnnnrtnnity F.mnlnver with n rnmmitment to workforce diversification." Z ,}
Fire Marshal ' s Report for June 2009— Page 2
i--- Respectfully Submitted,
C Thomas Parsons
* Deputy Fire Chief / Fire Marshall
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Situation Type Summary
01 -30 JUN 09
red 7/10/2009 Page 1
# of F.S. Civ. F.S . Civ.
.t ion Type Dollar Loss Incid's Injury Injury Death Death
100 Fire , other 520 2 0 0 0 0
111 Building fire 128 ,401 5 0 0 0 . 0
134 . Water vehicle fire 4,200 1 0 1 0 0
154 Dumpster or other outside trash receptac 1 0 0 0 0
160 Special outside fire, other 11030 2 0 0 0 0
300 Rescue, emergency medical call (EMS) cal 12 0 0 0 0
311 Medical assist, assist EMS crew 17 0 0 0 0
321 EMS call , excluding vehicle accident wit 101 0 0 0 0
322 Vehicle accident with injuries 17 0 0 0 0
323 Motor vehicle/pedestrian accident (MV Pe 1 0 0 0 0
353 Removal of victim (s) from stalled elevat 1 0 0 0 0
356 High angle rescue 1 0 0 0 0
400 Hazardous condition , other 1 0 0 0 0
411 Gasoline or other flammable liquid. spill 1 0 0 0 0
4 as leak (natural gas or LPG) 2 0 0 0 0
4 or other combustible liquid spill 1 0 0 0 0
424 Carbon monoxide incident 4 0 0 0 0
440 Electrical wiring/equipment problem , of 1 0 0 0 0
444 Power line down 4 0 0 0 0
500 Service -Call , other 14 0 0 0 0
550 Public service assistance, other 5 0 0 0 0
551 Assist police or other governmental agen 3 0 0 0 0
553 Public service 1 0 0 0 0
561 Unauthorized burning 1 0 0 0 0
571 Cover assignment, standby, moveup 2 0 0 0 0
600 Good intent call , other 9 0 0 0 0
611 Dispatched & canceled en route 3 0 0 0 0
621 Wrong location 1 0 0 0 0
651 Smoke scare , odor of smoke 1 0 0 0 0
661 EMS call , party transported by non-fire 1 0 - 0 0 0
67 azmat release investigation w/ no hazma 1 0 0 0 0
70 alse alarm or false call , other 2 0 0 0 0
71L- Malicious , mischievous false call , other 1 0 0 0 0
712 Direct tie to FD, malicious/false alarm 1 0 0 0 0
713 Telephone, malicious false alarm 1 0 0 0 0
. 714 Central station , malicious false alarm 1 0 0 0 0
715 Local alarm system , malicious false alar 1 0 0 0 0
730 System malfunction , other 4 0 0 0 0
731 Sprinkler activation due to malfunction 5 0 0 0 0
7;?-?-_ Smoke detector activation due to malfunc 7` 0 0 0 0
7 Heat detector activation due to malfunct 3 0 0 0 0
735 Alarm system sounded due to malfunction 7 0 0 0 0
736 CO detector activation due to malfunctio 3 0 0 0 0
740 Unintentional transmission of alarm , oth 43 0 0 0 0
741 Sprinkler activation , no fire - unintent 1 0 0 0 0
743 Smoke detector activation , no fire - uni 49 0 0 0 0
744 Detector activation , no fire - unintenti 1 0 0 0 0
745 Alarm system sounded, no fire - unintent 1 0 0 0 0
911 Citizen complaint 1 0 0 0 0
Total for all incidents 134, 151 349 0 1 0 0
Situation Type Summary
01 JAN 09 - 30 JUN 09
red 7/10/2009 . Page 1
# of F.S. Civ. F. S . Civ.
on Type Dollar Loss Incid's Injury Injury Death Death
100 Fire, other 520 4 0 0 0 0
111 Building fire 159 ,546 22 0 1 0 0
113 Cooking fire, confined to container 11360 17 0 0 0 0
114 Chimney or flue fire, confined to chimne 2 0 0 0 0
118 Trash or rubbish fire , contained 500 12 0 0 0 0
131 Passenger vehicle fire 41500 4 0 0 0 0
132 Road freight or transport vehicle fire 2 0 0 0 0
134 Water vehicle fire 41200 1 0 1 0 0
140 Natural vegetation fire, other 11500 7 0 0 Of
0
141 Forest, woods or wildland fire 1 0 0 0 0
143 Grass fire 1 0 0 0 0
4150 Outside rubbish fire, other 3 0 0 0 0
151 Outside rubbish , trash or waste fire 1 0 0 0 0
154 Dumpster or other outside trash receptac 1 0 0 0 0
1 pecial outside fire , other 2,030 3 0 0 0 0
2! plosion (no fire) , other 1 0 0 0 0
300 Rescue , emergency medical call (EMS) cal 63 0 0 0 0
311 Medical assist, assist EMS crew 117 0 0 0 0
321 EMS call , excluding vehicle accident wit 737 0 0 0 0
322 Vehicle accident with injuries 58 0 0 0 0
323 Motor vehicle/pedestrian accident (MV Pe 12 0 0 0 0
342 Search for person in water 1 0 0 0 0
353 Removal of victim(s) from stalled elevat 2 0 0 0 0
356 High angle rescue . 1 0 0 0 0
361 Swimming/recreational water areas rescue 1 0 0 0 0
400 Hazardous condition , other 34 0 0 0 0
410 Flammable gas or liquid condition , other 1 0 0 0 0
411 Gasoline or other flammable liquid spill 11 0 0 0 0
412 Gas leak (natural gas or LPG) 11 0 0 0 0
413 Oil or other combustible liquid spill 4 0 0 0 0
42 heroical hazard (no spill or leak) 2 0 0 0 0
42r
Sefrigeration leak 1 0 0 0 0
424- Carbon monoxide ,incident 17 0 0 0 0
440 Electrical wiring/equipment problem , of 2 0 0 0 0
442 Overheated motor 2 0 0 0 0
443 Light ballast breakdown 5 0 0 0 0
444 Power line down 8 0 0 0 0
445 Arcing , shorted electrical equipment 6 0 0 0 0
460 Accident, potential accident, other 1 0 0 0 0
P _ Building or structure weakened or collap 2 0 0 0 0
463 Vehicle accident, general cleanup 18 0 0 0 0
481 Attempt to burn 1 0 0 0 0
500 Service Call, other 97 0 0 0 0
510 Person in distress , other 4 0 0 0 0
511 Lock-out 5 0 0 0 0
520 Water problem , other 6 0 0 0 0
521 Water evacuation 2 0 0 0 0
522 Water or steam leak 10 0 0 0 0
550 Public service assistance, other 13 0 0 0 0
551 Assist police or other governmental agen 18 0 0 0 0
552 Police matter 2 0 0 0 0
553 Public service 2 0 0 0 0
554 Assist invalid 1 0 0 0 0
555 Defective elevator, no occupants 1 0 0 0 0
561 Unauthorized burning 4 0 0 0 0
571 Cover assignment, standby, moveup 5 0 0 0 0
f -
6(i Good intent call , other 45 0 0 0 0
611 Dispatched & canceled en route 51 0 0 0 0
621 Wrong location 1 0 0 0 0
631 Authorized controlled burning 2 0 0 0 0
632 Prescribed fire 1 0 0 0 0
650 Steam, other gas mistaken for smoke, oth 2 0 0 0 0
651 Smoke scare, odor of smoke 22 0 0 0 0
653 Barbecue, tar kettle 2 0 0 0 0
661 EMS call , party transported by non-fire 1 0 0 0 0
671 Hazmat release investigation w/ no hazma 3 0 0 0 0
700 False alarm or false call, other 15 0 0 0 0
710 Malicious, mischievous false call , other 9 0 0 0 0
711 Municipal alarm system , malicious false 8 0 0 0 0
712 Direct tie to FD , malicious/false alarm 12 0 0 0 0
713 Telephone , malicious false alarm 1 0 0 0 0
714 Central station , malicious false alarm 16 0 0 0 0
r
71, Local alarm system , malicious false alar 2 0 0 0 0
730 System malfunction , other 32 0 0 0 0
731 Sprinkler activation due to malfunction . 22 0 0 0 0
733 Smoke detector activation due to malfunc 36 0 0 0 0
Situation Type Summary
01 JAN 09 - 30 JUN 09
red 7/10/2009 Page 2
# of F. S. Civ. F. S. Civ.
on Type Dollar Loss Incid's Injury Injury Death Death
734 Heat detector activation due to malfunct 8 0 0 0 0
735 Alarm system sounded due to malfunction 34 0 0 0 0
736 CO detector activation due to malfunctio 5 0 0 0 0
740 Unintentional transmission of alarm , oth 208 0 0 0 0
741 Sprinkler activation , no fire - unintent 7 0 0 0 0
743 Smoke detector activation, no fire - uni 276 0 0 0 0
744 Detector activation , no fire - unintenti 13 0 0 0 0
745 Alarm system sounded, no fire - unintent 17 0 0 0 0
746 Carbon monoxide detector activation , no 1 0 0 0 0
813 Wind storm , tornado/hurricane assessment 6 0 0 0 0
900 Special type of incident, other 1 0 0 0 0
911 Citizen complaint 1 0 0 0 0
Total for all incidents 174, 156 2230 0 2 0 0
i
Situation Type Graphs
01 JAN 09 - 30 JUN 09
Number of Incidents by Situation Type
f E Incidents
600
500
400
300
200
100
0 OEM I
32 74 74 31 50 30 32
Code: Description Code: Description
32 EMS call , excluding vehicle ac 30 Rescue, emergency medical call .
74 Smoke detector activation, no 32 Vehicle accident with injuries
74 Unintentional transmission of All Others
31 Medical assist, assist EMS cre
50 Service Call , other
Dollar Loss by Situation Type
160000
Loss
140000
120000
100000
80000
60000
40000
20000
0
11 13 13 16 14 11 10
Code: Description Code: Description
11 Building fire 11 Cooking fire, confined to cont
13 Passenger vehicle fire 10 Fire, other
13 Water vehicle fire All Others
le Special outside fire, other
14�, - Natural vegetation fire , other
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Number of Incidents by Situation Type
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Dollar Loss by Situation Type
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Code: Description Code: Description
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16 Special outside fire, other All Others
1 C" Fire, other
73 Alarm system sounded due to ma
28160 Federal Register / Vol . 74, No . 113 / Monday, June 15 , 2009 / Rules and Regulations
[FR Doc. E9-13874 Filed 6-12-09; 8 :45 am] and the Government Printing Office's exemptions for firefighters under any
BILLING CODE 4910-13-P Web page at: http:// circumstances. In his opinion, the
www. access.gpo.gov/nara. requirements contained in 23 CFR 634
Background should, in the interest of safety, apply
DEPARTMENT OF TRANSPORTATION to all firefighters all the time: Prior to
The FHWA published an Interim the issuance of this Interim Final Rule,
Federal Highway Administration Final Rule on 23 CFR Part 634 on the FHWA was made aware of several
November 21 , 2008 , at 73 FR 70593 , competing safety issues that could
23 CFR Part 634 Interested persons were invited to develop under certain conditions with
submit comments to FHWA Docket No. the high visibility garments that are
[FHWA Docket No. FHWA-2008-0157] FHWA-2008-0157 , The Interim Final currently available, such as having the
RIN 2125-AF28 Rule revised existing regulations to background material either catch fire or
address safety concerns raised by the melt when exposed directly to fire . The
Worker Visibility firefighting community in order to FHWA, therefore , did issue the
provide an exemption for firefighters exemption for firefighters and other
AGENCY: Federal Highway actively engaged in emergency emergency workers when they are
Administration (FHWA) , DOT. operations where they are directly working under the conditions
ACTION : Final rule, exposed to flame, fire, heat and/or specifically listed in the Interim Final
hazardous materials . This rule has been Rule. This exemption should provide a
SUMMARY: The FHWA adopts as final an in effect since November 24, 2008 , balance of increasing the visibility of the
Interim Final Rule that amends its Summary of Comments workers under most conditions , but not
regulations to address safety concerns create -a condition that could endanger
raised by the firefighting community The FHWA received three comments them with other hazards,
regarding high-visibility safety apparel. to the docket from private individuals.
The purpose of adopting the Interim The first .commenter expressed his Conclusion
Final Rule as final is to reflect the opinion that a statement contained in For the reasons stated above, the
exemption of firefighters from the the background information of the FHWA adopts as final the Interim Final
requirement to use high-visibility safety Interim Rule created confusion and the Rule published on November 21 , 2008 )
apparel, as defined in this rule , when false impression that a firefighter does at 73 FR 70593 .
they are exposed to hazardous not need to comply with the regulation
conditions where the use of such if he is wearing an NFPA 1971 standard Rulemaking Analyses and Notices
apparel may increase the risk of injury compliant garment. He recommended Executive Order 12866 (Regulatory
to firefighter personnel. that this language be clarified to ensure Planning and Review) and DOT
DATES: Effective Date : June 15 , 2009 . the rule is interpreted correctly by all
firefighters . The FHWA disagrees with Regulatory Policies and Procedures
The interim rule became effective this comment. The background The FHWA has determined that this
November 24 , 2008 . information was included to justify the final rule is not a significant regulatory
FOR FURTHER INFORMATION CONTACT: For issuance of the Interim Final Rule due action within the meaning of Executive
technical information: Mr. Hari Kalla, to safety concerns expressed by the Order 12866 and is not significant
Office. of Transportation Operations , firefighting community. However, the within the meaning of U.S. Department
(202) 366-5915 . For legal information: language in the Interim Final Rule is of Transportation regulatory policies
Mr. Raymond Cuprill, Office of Chief accurate and does not require and procedures. The economic impact
Counsel, (202) 366-0791 , Federal modification, of this rulemaking will be minimal. The
Highway Administration, 1200 New The second commenter supported the final rule would not adversely affect, in
Jersey Avenue , SE. , Washington, DC concept of the Interim Final Rule, but a material way, any sector of the
20590-0001 . Office hours are from 7 :45 also expressed concern about the economy. In addition, the final rule
a.m. to 4: 15 p .m. , e.t. , Monday through confusion that has resulted from the would not interfere with any action
Friday, except Federal holidays. existence of several standards for high taken or planned by another agency and
SUPPLEMENTARY INFORMATION: visibility garments and how they are would not materially alter the budgetary
Electronic Access and Filing being referenced in this rulemaking as impact of any entitlements, grants , user
well as a separate rulemaking in Docket fees , or loan programs. Consequently, a
This document, the Interim Final No, FHWA-2007-28977. This full regulatory evaluation is not
Rule, and all comments received may be rulemaking proposes to revise the 2003 required.
viewed online through http :// edition of the Manual on Uniform
www.regulations.gov. Electronic Traffic Control Devices. This comment Regulatory Flexibility Act
submission and retrieval help and does not require any response to this In compliance with the Regulatory
guidelines are available on the Web site. docket, but rather it will be considered Flexibility Act (Pub. L. 96-354, 5 U. S . C.
It is available 24 hours each day, 365 in the analysis of comments to Docket 601-612) the FHWA has evaluated the
tays each year. An electronic copy of No. FHWA-2007-28977 . effects of this action on small entities
is document may also be downloadeThe third commenter expressed the and has determined that the action
om e Oce of the Federal Register's opinion that the Interim Final Rule would not have a significant economic
me page at: http ://www. archives.gov should not have provided any impact on a substantial number of small
f
Federal Register / Vol. 74, No . 113 / Monday, June 15 , 2009 / Rules and Regulations 2816
�= entities . This action does not affect any of information requirements for the Issued on: May 14, 2009.
funding distributed under any of the purposes of the PRA. Jeffrey F. Paniati,
programs administered by the FHWA. Executive Order 12988 (Civil Justice Acting Deputy Federal Highway
For these reasons, the FHWA certifies Administrator.
that this action would not have a Reform)
[FR Doc. E9-13988 Filed 6-12-09; 8 :45 am]
significant economic impact on a This action meets applicable BILLING CODE 4919-22-P
substantial number of small entities. standards in sections 3 (a) and 3 (b) (2) of
Executive Order 12988 , Civil Justice
Unfunded Mandates Reform Act of 1995 Reform, to minimize litigation,
This final rule would not impose eliminate ambiguity, and reduce
unfunded mandates as defined by the burden.
Unfunded Mandates Reform Act of 1995 Executive Order 13045 (Protection of
(Pub . L. 104-49 109 Stat. 48) . This rule Children)
would not result in the expenditure by
State, local, and tribal governments, in The FHWA has analyzed this rule
the aggregate, or by the private sector, of under Executive Order 13045 ,
$ 128 . 1 million or more in any one year Protection of Children from
(2 U. S.C. 1532) . Environmental Health Risks and Safety
Risks. The FHWA certifies that this
Executive Order 13132 (Federalism action would not cause any
Assessment) environmental risk to health or safety
This action has been analyzed in that might disproportionately affect
accordance with the principles and children,
criteria contained in Executive Order Executive Order 12630 (Taking of
13132 , and the FHWA has determined Private Property)
that this action would not have
sufficient federalism implications to The FHWA has analyzed this rule
warrant the preparation of a federalism under Executive Order 12630,
assessment. The FHWA has also Governmental Actions and Interface
determined that this action would not with Constitutionally Protected Property
preempt any State law or State Rights. The FHWA does not anticipate
regulation or affect the States ' ability to that this action would affect a taking of
!. discharge traditional State governmental private property or otherwise have
functions . taking implications under Executive
Executive Order 13211 (Energy Effects) Order 12630 .
We have analyzed this action under National Environmental Policy Act
Executive Order 13211 , Actions The agency has analyzed this action
Concerning Regulations That for the purpose of the National
Significantly Affect Energy Supply, Environmental Policy Act of 1969 (42
Distribution, or Use, dated May 18 , U. S.C. 4321-4347) and has determined
2001 . We have determined that it is not that this action would not have any
a significant energy action under that effect on the quality of the environment.
order since it is not likely to have a Regulation Identification Number
significant adverse effect on the supply,
distribution, or use of energy. Therefore, A regulation identification number
a Statement of Energy Effects is not (RIN) is assigned to each regulatory
required. action listed in the Unified Agenda of
Executive Order 12372 Federal Regulations . The Regulatory
Information Service Center publishes
(Intergovernmental Review) the Unified Agenda in April and
Catalog of Federal Domestic October of each year. The RIN contained
Assistance Program Number 20. 205 , in the heading of this document can be
Highway Planning and Construction. used to cross reference this action with
The regulations implementing Executive the Unified Agenda.
Order 12372 regarding List of Subjects in 23 CFR Part 634
intergovernmental consultation on
Federal programs and activities apply to Design standards , Highways and
this program. roads, incorporation by reference ,
Traffic regulations, Workers .
Paperwork Reduction Act ■ In consideration of the foregoing, and
Under the Paperwork Reduction Act under the authority of 23 U. S .C. 101 (a) ,
of 1995 (PRA) (44 U. S . C. 3501 ) , Federal 109(d) , 114(a) , 315 , and 402 (a) ; Sec,
agencies must obtain approval from the 1402 of Pub . L. 109-59 ; 23 CFR 1 . 32 ;
Office of Management and Budget for and 49 CFR 1 . 48 (b) , the Interim Final
each collection of information they Rule amending 23 CFR Part 634 that
conduct, sponsor, or require through was published on November 21 , 2008 at
regulations . The FHWA has determined 73 FR 70593 , is adopted as a final rule
that this rule does not contain collection without change.
To : Board of Fire Commissioners
From : Bob Romanowski
Date : July 8 , 2009
Re : Special request to finalize ongoing projects
Prior to leaving the Board,there were a few items of note that needs to be finalized .
( I )- Resource recovery legislation
( 2 ) -Charter updating as pertaining to the Boards mandates
( 3) - removal of road blockages on South and Wood Streets
(4)-2 % Town of Ithaca payments
{ (5) -anything I might have forgotten to do
Since the Chief will be leaving at the end of August,these items should all be completed by then .Thank
you for your consideration of my request.
Bob Romanowski
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Attachment # 3
,r August 10 , 2009
° 9�a t TOWN OF ITHACA
i �
182 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850
�. 4A
'W EC I
www . town . ithaca . ny . us
009
TOWN CLERK' S OFFICE
PHONE (607) 273-1721 FAX (607) 273 =5854 Town of Ithaca
Town Clerk
TOWN OF ITHACA NOISE PERMIT APPLICATION
NAME/ORGANIZATION : IthaEaellege Cevc�Fatien
PERSONS RESPONSIBLE FOR EVENT: Janet Wigglesworth / Peggy Termina
ADDRESS: 953 Danby . Rd . , Ithaca NY PHONE NUMBER : 274 -3041
ADDRESS OF PROPOSED EVENT: 953 Danby Rd . , Ithaca NY
PROPERTY OWNER : Ithaca College
DATE PROPERTY OWNER NOTIFIED : _Jules;l . 2009
DATE APPROVAL OF PROPERTY OWNER GIVEN : j'4y . } 2909
DATE/TIME SCHEDULE OF PROPOSED EVENT: August 24 , 2009 ; 10 : 30 am - 12 : 00 pm
ESTIMATED NUMBER OF PERSONS ATTENDING EVENT: 1 , 500, ,.
SIGNATURE. OF PERSON RESPONSIBLE FOR EVENT:
REASONS FOR SUCH USAGE:
This event will require music prior to the start of the Convocation Ceremonvy
Music will be played from 10 : 30 - 11. : 00 am .
PLANS AND SPECIFICATIONS OF THE USE :
Convocation is an annual Ithaca College event that begins with outdoor . music and
continues indoor ' s for the actual ceremony . A sound check is done at 10 : 00 am .
NOISE ABATEMENT AND CONTROL METHODS TO BE USED :
Music will be controlled by Ithaca College and Northeastern Production Systems
Controllers will be instructed to play the music to be heard in the academic quad only .
Town of Ithaca Noise Permit
Approved May, 13, 2002
TB Resolution No. 2002-072
DEMONSTRATION WHY APPLICANT CANNOT CONFORM TO THE ORDINANCE :
N /A
NAMES AND ADDRESSES OF NEIGHBORS NOTIFIED :
An announcement of the event will be sent to the local media and posted on the
Ithaca College website .
AUTHORIZATION FOR PERMIT ( From Town Noise Ordinance) :
"Where the enforcement of this Ordinance would create an unnecessary hardship, the Town Board, in its
discretion, is authorized to grant a permit for a specific waiver from the requirements of this Ordinance. Such
waivers shall be granted only in those circumstances where the applicant demonstrates that the waiver is
necessary for a valid purpose, that the proposed waiver is the minimal intrusion needed, that on balance the
need for and benefits of the waiver outweigh the needs and rights of the surrounding neighbors to a peaceable
and quiet environment.
A public hearing before the Town Board shall be held in connection with the application not less than five (5)
days after publication of notice of such hearing in the Town 's official newspaper. The issuance of permits shall
be discretionary. The Town Board may impose any conditions deemed necessary by such Board to minimize
the intrusion of sound that might oc cur by the exercise of the privileges granted by the permit. "
Applicant must conform to all provisions set forth in the "Ordinance Regulating Noise in the Town of
Ithaca ". Please refer to the attached Noise Ordinance.
THE UNDERSIGNED APPLICANT AFFIRMS THAT THE FOREGOING INFORMATION IS TRUE,
COMPLETE AND CORRECT:
SIGNATURE OF APPLICANT: DATE : Jv� ZUa
DATE APPLICATION RECEIVEDA Y TOV CLERK:
DATE APPROVED BY TOWN OF ITHACA TOWN BOARD :
RESOLUTION NUMBER GRANTING AUTHORIZATION FOR PERMIT:
Town of Ithaca Noise Permit
Approved May , 13 , 2002
TB Resolution No. 2002-072
Attachment # 4
August 10 , 2009 RECEIVED
0 F I r <.
JUL 1 S 2009
TOWN OF ITHACA
18 '' ' �% �l 215 NORTH TIOGA STREET ITHACA , N . Y . . 14850 Town Cie,
` www . town . ithaca . ny . us
r
TOWN CLERK' S OFFICE
PHONE (607 ) 273=1721 FAX , (607) 273 =5854
S 6/
TOWN OF ITHACA NOISE PERMIT APPLICATION
This form must be submitted to the Town Clerk 's flf�ce _with. ..._rx men...t ._4�.r1�3 .;s..r„'n_<rdv��race. ..ofthe. .._J..s�.n...rr�d rrctivit .
. . ........ . . ............. . . . ....... . ........ ........ .I......... , . ii.//.... >.. .. . ... o. }' . Y p Y
NAME/ORGANIZATION : [ L L006 A( ler RIQ - Co "';i
PERSON ( S) RESPONSIBLE FOR EVENT : �G( . L-
ADDRESS : Ki) c4 IV fto� _ PHONE NUMBER :
ADDRESS OF PROPOSED EVENT : y U IL- eg#ilet L
r /
PROPERTY OWNER : L ��
.; q
DATE PROPERTY OWNER NOTIFIED : V(,( 4c
DATE APPROVAL OF PROPERTY OWNER GIVEN :
DATEITIME SCHEDULE OF PROPOSED EVENT : r4ptl t /� T
ESTIMATED NUMBER OF PERSONS ATTENDING EVENT: I ��
e
SIGNATURE OF PERSON RESPONSIBLE FOR EVENT.
REASONS FOR SUCH USAGE :
A �-���
PLANS AND SPECIFICATIONS OF THE USE : _
o �� S [ C S �Giy -UP L � � S
NOISE ABATEMENT AND CONTROL METHODS TO BE USED :
uA LS Low - go T rub ELj� cC ,1��/ �� �
Town of Ithaca Noise Permit Application Page 2 of 6
DEMONSTRATION WHY APPLICANT CANNOT CONFORM TO THE ORDINANCE :
NAMES AND ADDRESSES OF NEIGHBORS NOTIFIED :
Wr , l ()Ate C4 .ix o
ac
AUTHORIZATION FOR PERMIT (From Town Noise Ordinance) :
"Where the enforcement of this Ordinance would create an unnecessary hardship, the Town Board, in its
discretion, is authorized to grant a permit for a specific waiver from the requirements of this Ordinance. Such
waivers shall be granted only in those circumstances where the applicant demonstrates that the waiver is
necessary for a valid purpose, that the proposed waiver is the minimal intrusion needed, that on balance the
need for and benefits of the waiver outweigh the needs and rights of the surrounding neighbors to a peaceable
and quiet environment.
A public hearing before the Town Board shall be held in connection with the application not less than five (5)
days after publication of notice of such hearing in the Town 's official newspaper. The issuance of permits shall
be discretionary. The Town Board may impose any conditions deemed necessary by such Board to minimize
the intrusion of sound that might oc cur by the exercise of the privileges granted by the permit. "
Chapter 184 of the Town of Ithaca Code ( Noise) , Article III ( Permits) , Section 184- 12 , titled " Permit
procedure :
`B. The Town Board may in its sole discretion waive the 45 day application filing requirement upon good
cause shown or for other unique, special or extenuating circumstances.
C. At the time of the filing of the permit application, the applicant shall pay the Town a nonrefundable noise
permit application fee as specified in Chapter 153, Fees, of the Town of Ithaca Code. "*
Chapter 153 of the Town of Ithaca Code , § 153- 14 . Noise permits .
"§ 153- 14. Noise permits.
A. The application fee for a noise permit shall be $50*.
B. The application fee for more than 1 but no more than 6 noise permit applications submitted simultaneously
by a single entity, representative or agent thereof, for events occurring at a single address within a
consecutive 6-month period, shall be $ 100. No two 6-month periods shall overlap. **
Town of Ithaca Noise Permit - Approved May, 13, 2002 - TB Resolution No. 2002-072
*Revisions: October 20, 2008 — Local Law # 2008-14 and 2008-15
"Revisions: Local Law 2009-4
Town of Ithaca Noise Permit Application Page 3 of 6
C. Applications submitted simultaneously shall be reviewed, and determinations shall be rendered, on an
individual basis. "**
Applicant must conform to all provisions set forth in the "Ordinance Regulating Noise in the Town of
Ithaca ". Please refer to the attached Noise Ordinance.
THE UNDERSIGNED APPLICANT AFFIRMS THAT THE FOREGOING INFORMATION IS TRUE,
COMPLETE AND CORRECT:
SIGNATURE OF APPLICANT : DATE : C7
DATE APPLICATION RECEIVED BY TOWN CLERK:
DATE APPROVED BY TOWN OF ITHACA TOWN BOARD :
RESOLUTION NUMBER GRANTING AUTHORIZATION FOR PERMIT:
: : : . . .Foffova C . s.Q�f ; ' ': . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...f... ... ... .l.. ... ...#... .'.. ... ... ... ... ... ...0...�... ...e.
otrif o .. ... :..:. :... ... ... ..:.':...':...: :..:. :...':... ..:.':.<..;:.ayment-Rlad=: •
X , . . . ... ... ... ... . . . . . . . . . . ... ... ..... ... ... ... ... ... ... ...;.:.•.:;. Y .:•.
.:.
Town of Ithaca Noise Permit - Approved May, 13, 2002 - TB Resolution No. 2002-072
*Revisions: October 20, 20D8 — Local Law # 2008-14 and 2008-15
"Revisions: Local Law 2009-4
Attachment # 5Ge� �ti lV/�
LF
August 10 , 2009
DATE: August 10, 2009 `
TO: Town Board Membe
FROM: Bruce and Doug Britt
RE: Preliminary Design P e 1 Forest Home c Calming
We have taken a quick look at the preliminary design for Phase 1 of the Forest Home Traffic Calming
project. Specific problems that we have noted include:
The mi&block speed table on the 300 block of Forest Home drive is in the wrong location. The Plan calls
for it to be located between 310 and 312 Forest Home Drive, but the houses are mis-numbered on the
map, leading to the wrong location for the speed table.
The mi&block speed tables on Judd Falls Road will block existing water drainage patterns. The Forest
Home Traffic Calming Plan recommends a solution for this.
The existing pedestrian facilities have been eliminated in the vicinity of the mi&block speed tables on
Warren Road and Forest Home Drive. If the speed tables were instead constructed to be the full width of
the road, for Phase 1 , then these facilities would be preserved.
The preliminary design makes no temporary or interim provisions for pedestrians at the community
entrance features.
The long curb tapers shown for the entrance features seem like an inefficient use of resources, especially
given that the ones inside the entrances will have to be removed during Phase 2 implementation of the
Traffic Calming Plan.
Horizontal clearance from face of curb to entrance pillars is 1 .5 ft per the Forest Home Traffic Calming
Plan, and per HDM 2.7. 3 .2.1 (see p. 1 of the Basis for County Road Widths document). Drawings also
show 1 .5 ft, but (inadvertently) from the back of the curb. The text on pages 2 and 3 of the Basis for
County Road Widths document indicates 2.5 k which is inconsistent with the other references, and
presumably a typo.
Speed tables should include the textured shoulder material, as called for in the Forest Home Traffic
Calming Plan.
The Pleasant Grove Road entrance to Forest Home is eliminated, and replaced with an entrance at North
Campus, which would serve no purpose for Forest Home. The location of the Pleasant Grove Road
entrance that is recommended in the Forest Home Traffic Calming Plan Final Report was carefully
chosen, based on a number of factors:
• The recommended location is within sight of Forest Home, so it is logically an entrance to the
neighborhood.
• The speed table and associated lamp posts can be seen well in advance, from both directions, so drivers
will not be surprised when they encounter the entrance.
• Vehicles entering Forest Home are already going fairly slowly at the recommended location, since it is
after the curve, and on the approach to a stop sign. Vehicles leaving Forest Home are traveling fairly
slowly as well. In fact, of all six entrances to Forest Home, the recommended entrance location for
Pleasant Grove Road has the lowest mean speed, the lowest 85h and 95f percentile speeds, and the
:= A
lowest percent of vehicles traveling faster than the speed limit (see p. 1 of Appendix II of the Final
Report). Speed tables have been proven to be a safe and effective means of slowing traffic, even for
vehicles that may be traveling relatively quickly. Concerns about vehicles becoming airborne therefore
appear to be a little unrealistic, especially on this part of Pleasant Grove Road.
• This is a relatively level section of the hill, where a speed table should present no great hardship for
drivers (see attached drawing). The speed table dimensions that are being considered (a 3 inch rise in 6
feet of run) result in an up-ramp slope of approximately 4%. When this is superimposed on the
underlying roadway slope of 7% (at the entrance location that is recommended in the Plan), it results in
a total slope of approximately 11 %o. This is a little more than the existing 9% slope below the
recommended location, but less than the existing roadway slope of 12 - 13% for much of the upper part
of the hill. So having the entrance speed table located as in the Plan would result in an up-ramp that is
less steep than the existing road that drivers will encounter further up the hill. Winter mobility was one
of the factors considered when formulating the Plan, and a speed table at the recommended location
would not reduce any driver' s ability to make it to the top of the Pleasant Grove Road hill. It therefore
appears that the up-ramp is not too steep, especially given the context of the rest of the hill.
In addition to the above reasons for constructing the entrance at the location recommended in the Plan, .
there are a number of factors that would argue against constructing the entrance at the top of the hill. This
top-of-the-hill location was discussed, but not recommended for a number of reasons. Consider the
following:
• The entrances serve a multitude of purposes, alerting drivers to the fact that they are entering a
residential community and signaling the start of the traffic-calmed zone. In order for drivers to
understand the need and purpose of the traffic-calmed zone, the entrances need to be clearly connected
to Forest Home. Locating the entrance at the top of the hill would not achieve this objective.
• Any speed reduction that would be realized by an entrance located at the top of the Pleasant Grove
Road hill would be lost by the time that vehicles actually entered Forest Home. In fact, if the entrance
were located at the top of the hill, a mid-block speed table would likely be needed (in the approximate
location of the entrance that is recommended in the Plan) in order to bring vehicle speeds back down to
desired levels.
Locating the entrance feature at the top of the hill would expand the size of the traffic calmed zone,
and could lead to other unintended consequences. As you know, the Plan calls for roads within the
Forest Home entrances to be constructed to the traffic-calmed specifications of 9 ft wide lanes ( 18 ft of
pavement), with a total curbm; o curb width of 21 ft. During the development of the Plan, it was decided
that traffic calming was not needed on the hill (outside the residential area), and that it might be best to
retain the existing nominal 10 ft wide travel lanes and bicycle climbing shoulder on the steep part of
the Pleasant Grove Road hill. Below the entrance, where space becomes tight, the reduction in lane
width allows the road to sneak past the barn, while still providing room for a pedestrian sidepath. An
entrance at the recommended location would signal where the road design specification changes. If the
entrance were constructed at the top of the hill, then that is where the roadway would have to change to
the Forest Home traffio-calmed specification. This would eliminate the bicycle climbing shoulder and
reduce lane width on the steep part of the hill where vehicles are perhaps most likely to be sliding
around in winter. Drivers would also find it frustrating to be expected to drive at a slow traffic-calmed
speed on the hill when there is no clear need for doing so. This would breed disrespect for traffic
calming. Keep in mind that the purpose is not to annoy drivers, but rather to inconvenience them as
little as possible while still achieving the aims of the project.
• The Town, County and Cornell are apparently all in agreement that Pleasant Grove Road should be
reconfigured in order to deflect or redirect more vehicles west into North Campus, either via Cradit
Farm Drive or another road. The Final Report also supports the reconfiguration of intersections
outside of Forest Home in order to divert traffic onto more appropriate routes. But simply constructing
an entrance feature at the top of the hill would not redirect traffic the way a reconfigured intersection
would. Also, the Report makes it clear that any traffic4version measures should be pursued in
addition to implementation of the Traffic Calming Plan, and should not be seen as a substitute for it.
Thus, constructing the entrance at the top of the hill would not be an acceptable substitute for this
agree&upon traffic deflector, nor for a real entrance feature at the actual edge of the community (as
called for in the Plan).
If having a speed table on a hill were a problem (and Forest Home' s traffic calming consultant did not
think that it was), then it would be far better to retain the location of the entrance on the hill, as
recommended in the Plan, but eliminate or reduce the severity of the speed table. This neutered entrance
feature would still define the edge of the community, and signal a change in roadway design
specifications.
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DATE/TIME =DGNS IMEO 456
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1
' FINANCIAL STATEMENTS OF
DEFERRED COMPENSATION PLAN FOR
' EMPLOYEES OF THE TOWN OF ITHACA
YEAR ENDED DECEMBER 319 2008
t
1
' DEFERRED COMPENSATION PLAN FOR EMPLOYEES OF
THE TOWN OF ITHACA
CONTENTS
1
Independent Auditor' s Reports , . . me , gas I ' mmoloolo sawl .88012 0 swo ' esselooss losellsolmes " s 0 sleepless
Statement of Net Assets Available for Benefits. . . , . . . , , Dole so , looll ' amalso all Ems ,
Statement of Changes in Net Assets Available for Benefits , , ,, , , , , , ,, , , , , , ;
4-6
Notes to Financial Statements, I am boas . . . . . . . . . :. . . . . . am * , a . . . . . . . . . . . . . . . . . "@ &ga . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .
1
SCIARABBA
KERLLP
CERTIFIED PUBLIC ACCOUNTANTS
' BUSINESS CONSULTANTS
' INDEPENDENT AUDITOR' S REPORT
July 7, 2009
' Deferred Compensation Plan for Employees of the Town of Ithaca
Ithaca, NY
We were engaged to audit the accompanying statement of net assets available for benefits of the
' Deferred Compensation Plan for Employees of the Town of Ithaca as of December 31 , 2008 and
the related statement of changes in net assets available for benefits for the year then ended.
These financial statements are the responsibility of the Plan' s management. Our responsibility is
to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain
' reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
' presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
' the net assets available for benefits of the Deferred Compensation Plan for Employees of the
Town of Ithaca as of December 31 , 2008 , and the changes in its net assets available for benefits
for the year then ended in conformity with accounting principles generally accepted in the United
States of America.
' Certified Public Accountants
' 200 East Buffalo Street, Suite 402 28 North Main Street
Ithaca, New York 14850 Cortland, New York 13045
607-272-5550 / 607-273-6357 (Fax) 607-756-0073 / 607-756-0052 (Fax) www.sciarabbawalker.com
1
' DEFERRED COMPENSATION PLAN FOR EMPLOYEES OF THE TOWN OF ITHACA
STATEMENT OF NET ASSETS AVAILABLE FOR BENEFITS
' December 31 ,
2008
ASSETS:
Participant directed investments at fair value :
' Mutual funds $ 1 ,236, 537
Total investments 1 ,236,537
Contributions receivable
TOTAL ASSETS 11236,537
LIABILITIES
' Accrued expenses
NET ASSETS AVAILABLE FOR BENEFITS $ 11236, 537
1
1
' See accompanying notes .
- 2 -
' DEFERRED COMPENSATION PLAN FOR EMPLOYEES OF THE TOWN OF ITHACA
STATEMENT OF_ CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS
Year Ended December 31,
2008
ADDITIONS TO NET ASSETS :
Investment income:
' Net depreciation in the fair value of investments $ ( 4635814)
Contributions :
' Employee contributions 175 ,766
Participant transfers 41 ,077
' 216, 843
TOTAL ADDITIONS ( 246,971 )
1 DEDUCTIONS FROM NET ASSETS :
Withdrawals 1 , 885
Administrative expenses 101794
' TOTAL DEDUCTIONS 12,679
NET DECREASE IN NET ASSETS AVAILABLE FOR BENEFITS ( 259,650)
NET ASSETS AVAILABLE FOR BENEFITS :
1 Beginning of year 1 ,4961187
End of year $ 192365537
See accompanying notes .
. 3 -
1 DEFERRED COMPENSATION PLAN FOR EMPLOYEES OF THE TOWN OF ITHACA
NOTES TO FINANCIAL STATEMENTS
' Year Ended December 31, 2008
A. DESCRIPTION OF THE PLAN :
' The following description of the Deferred Compensation Plan for Employees of the
Town of Ithaca (the Plan) provides only general information. Participants should refer to
the Plan document for a more complete description of the Plan' s provisions .
General : The Plan is a deferred compensation plan (under Internal Revenue Code section
457) established by the Town of Ithaca for eligible employees .
Contributions : A Participant may elect to defer Compensation under the Plan by
authorizing, on his or her Participation Agreement, regular payroll deductions that do not
Lin the aggregate exceed the limitations specified by law.
Participant Accounts : Each participant' s account is credited with the elective deferral
' contribution and allocation of Plan earnings and losses . Plan administrative expenses are
deducted from Plan earnings and losses before those earnings or losses are allocated to
participant' s accounts . The benefit to which a participant is entitled is the benefit that can
' be provided from the participant' s vested account.
Vesting: Each Participant shall be 100 percent vested at all times in his or her Plan
Benefit in accordance with the terms of the Plan.
' Investment Options : Upon enrollment in the Plan, participants may direct their
contributions into various mutual fund investment options. Participants may change their
' investment options at any time.
Payment of Benefits : On termination of service for any reason or upon attaining age 70
%, a participant may elect to receive cash distributions in the form of a lump-sum, a
direct rollover distribution, or a combination of both equal to the value of the
participant' s vested interest in his or her account.
' B . SIGNIFICANT ACCOUNTING POLICIES:
Basis of Accounting: The financial statements of the Plan are prepared using the accrual
method of accounting.
Use of Estimates : The preparation of financial statements in conformity with accounting
principles generally accepted in the United States of America requires the plan
' administrator to make estimates and assumptions that affect the reporting amounts of
assets and liabilities and disclosure of contingent assets and liabilities at the date of the
financial statements and reported amounts of revenues and expense during the reporting
' period. Accordingly, actual results may differ from those estimates .
Investment Valuation: The Plan' s investments in registered investment companies are
stated at fair value, based primarily on quoted market prices . Purchases and sales of
imutual funds are recorded on a trade-date basis . Dividends are recorded on the ex-
dividend date.
PaMent of Benefits : Benefits are recorded when paid.
' - 4 -
' C . INVESTMENTS :
The following presents the schedule of assets at fair value held at year end :
1 Investment Value
Nationwide Fixed Account 1 $ 295
' Nationwide Fixed Account 2 1239350
Pimco Ttlretrn Fnd Cls A 42 , 098
1 Nationwide Inv Dest Aggr Sc 47,352
Nationwide Inv Dest Mod Aggr Sc 79,442
Nationwide Inv Dest Mod Sc 170, 655
' Nationwide Inv Dest Cnsry Sc 59880
Neuber Genesis Fd Tc 1879340
Vankamp Growth & Inc Fd A 195727
1 W&R Advisor High Income Y 25889
JPM Midcap Value A 113288
Neuber Soc Resp Inv 19177
1 Am Cent Vista Fd Ic 205358
Nationwide Lgcap Gr 451
Nationwide Dest 2020 Inst Svc 55582
Nationwide lest 2030 Inst Svc 16, 891
Nationwide Dest 2035 Inst Svc 65971
' Nationwide Inter Val Inst Svc 55042
NW Fund D 11143
NW Mny Mkt Prime 157, 522
' Fid Equity Income Fnd 789098
Am Cent Growth Fnd 194
1 Fid Contrafund 135 , 105
Janus Fund 13 ,457 .
Fed US G Tsc Fnd 2-5 Ys 2408
1 MS Inst Fd Tr Corpls Fxd Inc 28 , 617
Drey S &P 500 Index Fund 334
NVIT Mult-Mgr Sm Co 1 , 690
Am Cent Int'1 Disc Ic 31794
Opp Global Fnd Cls A 175751
1 Nationwide S &P 500 Indc Isc 293
Brwn Cap Mgmt Sml Co Fd 7,493
Am Cent Value Ic 105273
' Nationwide Mdcap Mkt Indx A 35724
.Nationwide Smcap Indx A 21119
Natwide Intl Indx A 3 , 334
' $ 19236, 537
1 Denotes investments that are 5 % or more of net assets available for benefits
1 - 5 -
D . FAIR VALUE MEASUREMENTS :
Fair values of assets measured on a recurring basis at December 31 , 2008 are as follows :
Fair Value Measurements at
Reporting Date Using
Quoted Prices
in Active Significant Significant
Markets for Other Other
1 Identical Assets/ Observable Unobservable
Liabilities Inputs Inputs
Fair Value (Level 1 ) (Level 2) (Level 3 )
1
Mutual funds $ 1 ,2365537 $ 1 ,236, 537
E. PLAN ADMINISTRATION :
Assets are held with Nationwide Retirement Services, a third party that maintains custody
! of the assets and provides plan administrative services . Plan fees for the year were
$ 10,794.
' F. PLAN TERMINATION :
Although it has not expressed any intent to do so, the Town has the right to terminate the
' Plan subject to the provisions established by the law.
G. INCOME TAX STATUS :
1 The Plan administrator believes that the Plan is designed and is being operated in
� g P
compliance with the applicable requirements of the IRC . Therefore, no provision for
income taxes has been included in the Plan' s financial statements .
Ho RISKS AND UNCERTAINTIES :
i
The Plan invests in shares of mutual funds. The investments are exposed to various risks
such as interest rate, market, and credit risks. Due to the level of risk associated with
' certain investments, it is at least reasonably possible that changes in the values of the
investments will occur in the near term and that such changes could materially affect
' participants ' account balances and the amounts reported in the statements of the net
assets available for benefits .
i
1
i
- 6 -
r` Attachment # 7 August 10 , 2009
,
TOle-, VS COUNTY
C0U,AW, Lb F GOVERNMENTS
125 Eas( CgWtjStreel nIthaca , NY 14850
Phorie: r6°()7) 2-,74-555VF(Ul: (607) 274 -5558
"Eriicul tccog @tompkins -co. org
Nebiib Corolinc
Dan;V
1
Don Barber, Chairperson 1 Mary Ann Sunnier. Vice-Chair
MENIBERSHIP
City o):
Ithaca
On behalf of the Tompkins County Council of Governments , the Health Benefits
County o): Steering Committee , and Locey & Cahill , LLC we would like to thank you for your
support of the Greater Tompkins County Municipal Health Insurance Consortium .
rompl<irts Now that you have passed your resolution indicating your intention to be a
Participant in the Consortium , effective January 1 , 2010 , you now have to select
(owns o): your representative to sit on the Board of Directors . -
Caroline
This memorandum is intended to provide you with an overview of the duties and
Dc rlhy responsibilities of the Board of Directors . We hope by doing this it will assist in
Dryden choosing the most appropriate person to represent your municipality on the Board .
Enfield
Groton The Municipal Cooperative Agreement on Page 3, Paragraph C ( 1 ) defines the
Board of Directors as follows :
Ithaca
I.ansiny The governing board of the Consortium , responsible for management, control and
Nergfield administration of the Consortium and the Plan (s) , shall be referred to as the " Board
ul.ysses of Directors " (the " Board ") . The voting members of the Board shall be composed
of one representative of each Participant , who shall have the authority to vote on
any official action taken by the Board ( each a " Director" or "voting Director" ) . Each
Villages of: Director shall be designated in writing by the governing body of the Participant '
Cayuga Heights
Dryden Based on the above definition , each Participant ( Municipality) is required to
designate in writing who its representative will be to the Board of Directors . To that
Fr•eeuille end , we have attached a .sample Legislative Resolution which can be used as a
Groton model for each Municipality to select their primary representative to the Board of
Lansing Directors .
Trunurnsburg
In addition to the primary Board Member , there is provision in the Municipal
Cooperative Agreement on Page 3 , Paragraph C (7 ) which allows a Municipality the
option of selecting an alternative Director . Please refer to the following excerpt
from the Municipal Cooperative Agreement :
w
. Grolon
, To"n , TS--COUNTY
, COuffeYL`Df GOVERNMENTS
I -- \ 7 I Cqucn i
125 East; CQ•W11SIreel Ithaca. NY 14550
Phone`r(do.:7)%4,74;555 VFcr.Y: (607) 274-5558
4niail tccoj8tompkins -co. org
lIe�17IA ' Corolirc )
ip o,ror .-j i
Don Barber, Chairperson Maly Alen SurTiner-, Vice-Chair
Each Participant may designate in writing an alternate Director to attend -the
Board 's meeting when its Director cannot attend . The alternate Director may
participate in the discussions at the Board meeting and will , if so designated in
MEMBERSHIP writing by the Participant, be authorized to exercise the Participant's voting
authority. Only alternate Directors with voting authority shall be counted toward a
City of: quorum .
: m
Ithaca As with the primary Board Member, we have attached a sample Legislative
Resolution which can be used as a model for each Municipality to select an
collrliy of alternative representative to the Board of Directors , if they so desire .
Tompkins In addition to Paragraph C of the Municipal Cooperative Agreement which defines
the Board of Directors , the Agreement contains Paragraph E . which enumerates the
Towns o):• duties and responsibilities of the Board of Directors . These duties and
Caroline responsibilities include , but may not be limited to , selecting the Officers of the
Consortium , developing budgets and rates , overseeing the financial matters of the
r�alllJy Consortium , the selection of or hiring of professional support persons (treasurer,
Dryden consultant , auditor , attorney , etc . ) to assist the Consortium in its operations ,
ErnJield approving the benefit plans to be offered by the Consortium , establishing rules and
Groton procedures associated with the entry or withdrawal of a Participant , and the
development of other rules and procedures necessary for the efficient operation of
Ithaca the Consortium .
LClnsing
Newfield In addition to the above , we would suggest that each Municipality review
ufysses Paragraph O of the Municipal Cooperative Agreement which is located on Pages
12 and 13 . This Paragraph outlines the Representations and Warranties each
Participant is agreeing to as a result of their election to join the Greater Tompkins
Villages o/: County Municipal Health Insurance Consortium .
Cayuga Heights
Dryden We encourage you to select the person (s ) best suited to represent your particular
Municipality . We believe the person ( s ) should have a working knowledge of public
Freeville finances , employee benefits , labor relations , and the operation of a Board .
Groton However , we must remind everyone that their role as a Board Member is to act in
Ulllsing the best interest of the Consortium . As a result , there may be times when their
I7111T1C111SbUlCI actions may be in the • best interest of the whole , but may disadvantage one or
more Participants .
We also are encouraging each Participant to discuss with their representative(s)
the election of Officers of the Board of Directors . There are four Officers ,
Chairperson , Vice - Chairperson , Chief Fiscal Officer , and Secretary . Each position
7T-010KINS- C0UNTY
COUA65IL` 10F GOVERNMENTS
125 EasiXo(irt (Streettl`nithaca , NY 14550
P11OIte.`•n�t;Q7) d,7,4 5551--Fp (60 7) 27=1 -5558
. 'Eriiail: (ccoy a (omplcins -co. org
• I onnbi
1
Dort Barber, Chuir-person ` Mart) drat Stunner. Vice- Chair
is_ a one year term as defined in Paragraph G of the Municipal Cooperative
Agreement .
MEMBERSHIP The duties of the Chairperson and Vice- Chairpersonoare defined in Paragraph H of
the Municipal Cooperative Agreement. Basically , the Chairperson is the Chief
Executive of the Consortium responsible for the overall operations of the
c`ly °/. Consortium . The Vice-Chairperson will assume the duties of the Chairperson at
Ithaca any time the Chairperson is unavailable for meetings of the Board of Directors .
County oj: The Secretary will be responsible for making sure meeting announcements are
issued , agendas are prepared , minutes are taken at each meeting , and any
Tompkins issued ,
from the Board of Directors are issued . In addition , the Secretary
will most likely be the one selected by the Board of Directors to retain all records
Towns o/: and documents associated with the operation of the Consortium .
Caroline
The Chief Fiscal Officer's duties and responsibilities are well defined in Paragraph
r�crtl Y J of the Municipal Cooperative Agreement . Although , the CFO may not be doing
Dryclert the day to day work of the Treasurer of the Plan , they are charged with overseeing
Enfield all of the financial matters of the Consortium . This would include overseeing all of
Groton the financial matters of the Consortium , including , but not limited to billings ,
accounts receivable , accounts payable , investments , providing reports to the Board
Ithaca accounts
Directors , account reconciliations , and establishing financial policies for the safe
Lansing and accurate handling of all monies related to Consortium activities .
New/field
Ulysses We have included a sample resolution for your review and reference as well as
excerpts from the Municipal Cooperative Agreement that address the Board of
Directors and the related duties , responsibilities , and obligations .
Villages ol.
Cayuga Heights
Dryclert
Freeuille
or'OtOrl
1.an s ing
Truinansburg
'jf► ` TOWN CLERK ' S MONTHLY REPORT A GE A DA # 15
TOWN OF ITHACA, NEW YORK JULY, 2009
THE SUPERVISOR: PAGE 1
rsuant to Section 27 , Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received
y me in connection with my office during the month stated above, excepting only such fees and moneys the application
and payment of which are otherwise provided for by Law :
A1255
18 MARRIAGE LICENSES NO. 09052 TO 09068 315 .00
4 MISC. COPIES 109.60
1 NOISE ORDINANCE 50.00
1 SIGN ORDINANCE 32.00
1 TAX SEARCH 5 .00
1 ZONING MAP 1 .00
4 MARRIAGE TRANSCRIPT 40.00
1 NOISE PERMIT 50.00
TOTAL TOWN CLERK FEES 602.60
A2191
3 PARK USE FEE 106.00
TOTAL A2191 106.00
A2194
3 NOTE CARDS - YOUTH PROG 30.00
TOTAL A2194 30.00
42544
DOG LICENSES 11012. 13
TOTAL A2544 1901113
B2110
3 ZONING BOARD MTG 300 .00
TOTAL B2110 300.00
B2111
31 BUILDING PERMIT 83525 .00
7 BUILDING PERMIT EXTENSIN 73676.25
1 FOUNDATION PERMITS 500.00
TOTAL B2111 169701925
B2113
2 OPERATING PERMIT 100.00
TOTAL B2113 100000
B2115
1 SUBDV. REV. FINAL PLAT 140.00
1 SITE PLAN FINAL PLAN 200.00
2 ADD, MTG . FEE AGENDA PRO 60.00
2 ADD. MTG. FEE P.H. PROCE 100.00
TOTAL B2115 500.00
TOWN CLERK' S MONTHLY REPORT
JULY, 2009
page 2
TA61
1 PARK SECURITY DEPOSIT 50.00
TOTAL TA61 50.00
TA62
2 COMFORT STATION DEPOSIT 200 .00
TOTAL TA62 200000
n
fJ .
TOWN CLERK'S MONTHLY REPORT
Y, 2009
ge 3
DISBURSEMENTS
PAID TO SUPERVISOR FOR GENERAL FUND 1 ,750 .73
PAID TO SUPERVISOR FOR PART TOWN FUND 17 ,601 .25
PAID TO COUNTY TREASURER FOR DOG LICENSES 146. 87
PAID TO AG & MARKETS FOR DOG LICENSES 21 .00
PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 405 .00
TOTAL DISBURSEMENTS 199924985
Total F . O . I . L . Requests = 7
AUGUST 3 , 2009 /'s SUPERVISOR
HERBERT J. � )dMAN
STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA
I, KAREN BILLINGS , being duly sworn, says that I am the Clerk of the TOWN OF ITHACA
that the foregoing is a full and true statement of all Fees and moneys received by me v;xtng the month above stated, excepting
only such Fees the application and payment of which are otherwise provided f .f b aw.
Subscribed and sworn to before me this
Town Cl rk
dV f 2007
I
Notary Public ,
OAULETTE NEILSEN ,
Notary Public, State of New Yorke
No. 01 NE6156809
Qualified in Tioga County
GOmMission Expires December 4, 20 ,�
.r
rr'
OF Ip�9� TOWN OF ITHACA PLANNING DEPARTMENT
215 NORTH TIOGA STREET, ITHACA, N .Y . 14850
Jonathan Kanter, AJ. -1 /4/
Director of Planning FAX (607) 273-1704
Planning Director' s Report for August 10, 2009 Town Board Meeting
DEVELOPMENT REVIEW
July 7 , 2009 Planning Board Meeting:
Cayuga Medical Center Outdoor Recreation Area, 101 Harris B. Dates Drive: The Planning
Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed
Cayuga Medical Center (CMC) Outdoor Recreation Area located at 101 Harris B . Dates Drive,
Town of Ithaca Tax Parcel No. 24-3 -2. 1 , Office Park Commercial Zone. The project involves
expanding an existing garden behind the hospital building with a 35 ' x 40 ' paved area for
basketball, a retaining wall, and new plantings . Cayuga Medical Center at Ithaca,
Owner/Applicant; Kimberly Michaels, Trowbridge & Wolf, Landscape Architects LLP, Agent.
Inlet Valley Homeowners Association -2-Lot Subdivision, Calkins Road: The Planning Board
granted Preliminary and Final Subdivision Approval for the proposed 2-lot subdivision located .
on Calkins Road at the entrance to the Inlet Valley Homeowners Association (IVHOA) private
road, Town of Ithaca Tax Parcel No. 334 -4. 2 , Agricultural Zone. The proposal involves
subdividing off a +/- 0. 91 acre parcel along Calkins Road from the +/- 56 .40 acre IVHOA
property. The 0.91 acre parcel contains an existing barn which will be sold to an adjacent
landowner for agricultural purposes . Inlet Valley Homeowners Association, Inc. ,
Owner/Applicant; Peter J. Walsh, True, Walsh & Schubert, LLP; Agent.
Montessori School Field of Dreams Modification, 120 King Road East: The Planning Board
granted Preliminary - and Final Site Plan Approval and Special Permit to modify the Field of
Dreams project located at the Elizabeth Anne Clune Montessori School of Ithaca, 120 and 122
King Road East, Town of Ithaca Tax Parcel No. ' s 43 - 1 -3 . 5 , 43 - 1 -3 . 6, and 43 - 1 - 3 .2 (portion of),
Low Density Residential Zone and Medium Density Residential Zone. The modifications
include placing a new tea house next to the pond and relocating an existing shed adjacent to the
new gravel drive. Evan Monkemeyer and Elizabeth Anne Clune Montessori School of Ithaca,
Owners ; Elizabeth Anne Clune Montessori School of Ithaca, Applicant; Kimberly Michaels,
Trowbridge & Wolf, Landscape Architects LLP, Agent,
Verizon Cell Tower Application, 651 Five Mile Drive: The Planning Board continued and
closed the public hearing, issued a Negative Declaration of Environmental Significance, and
granted Preliminary Site Plan Approval and Special Permit for the proposed Verizon Wireless
Telecommunications Facility located at 651 Five Mile Drive, Town of Ithaca Tax Parcel No. 31 -
2-25 . 2 , Low Density Residential Zone. The proposal involves the construction of a +/- 125 ' self
supporting tower and wireless communications antennas, a 11 ' -6" x 30' equipment shelter
installed on a 20' x 38 ' elevated platform, and a new 12 ' wide gravel access drive. Donn K.
ri C�,f Itt ZanngUTea�'=°S RepUl�� ° .
Carroll , Owner; Upstate Cellular Network d/b/a Verizon Wireless, Applicant; Jared C . Lusk,
Nixon Peabody, LLP, Agent. The - approval is conditioned on obtaining a height variance and
variance from the tower fall zone requirements from the Zoning Board of Appeals (scheduled for
the August 17`h ZBA meeting) .
Westview Subdivision Tree Preservation Modifications, Schickel Road and Larisa Lane:
The Planning Board discussed a modification to the December 7 , 2004 Subdivision Approval for
the 33 -Lot Westview Subdivision located on Schickel Road and Larisa Lane in the Low Density
Residential Zone. The proposal involves changing the tree preservation (vegetative buffer)
requirements for lots 6 — 91 20 — 22 , 26, 28 and 29. The same size area will be protected on each
lot, but in a slightly different arrangement. Westview Partners, LLC , Owner/Applicant; Boris
Simkin, Agent. The Planning Board postponed a decision on this matter pending the submission
of additional information from the applicant, including how storm water issues and problems on
the site will be addressed.
July 21 , 2009 Planning Board Meeting :
South Hill Business Campus Parking Lot Extension, 950 Danby Road: The Planning Board
granted an extension of the time period for work to materially commence on the South Hill
Business Campus Main Parking Lot project located at 950 Danby Road, Town of Ithaca Tax
Parcel No . 39- 1 - 1 .2 , Planned Development Zone No. 12 . The Planning Board had previously
approved this project in 2006. Pursuant to Section 270- 194 (C) of the Town of Ithaca Code, the
site plan approval for this project will expire on August 15 , 2009 unless work has materially
commenced. In accordance with Section 270- 194 (C) of the Town of Ithaca Code, the applicant
has requested an extension of the approval from the Town of Ithaca Planning Board. Andy
Sciarabba, Owner/Applicant; Linda Luciano, Property Manager, Agent.
EcoVillage — Chris White Spa Addition, •123 Rachel Carson Way : The Planning Board
granted Preliminary and Final Site Plan Approval for the proposed room addition at 123 Rachel
Carson Way, Town of Ithaca Tax Parcel No. 28- 1 -26 . 82, Planned Development Zone No . 8
(EcoVillage). The proposal involves constructing a +/- 350 square foot, single story room
addition on the north side of the existing residence to house a portable spa. EcoVillage at Ithaca,
Inc. , Owner; Chris White, Applicant.
CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS
The following have been accomplished over the past month.
Codes and Ordinances Committee (COC) : The Committee met on July 15 , 2009• and continued
review of public comments received on the draft Stream Setback Law. The next COC meeting is
scheduled for August 19, 2009. Tentative . agenda items include further review of comments
received and possible revisions regarding the Stream Setback Law and possibly review of the
Sign Chapter of the Town Code .
Planning Committee: The Committee met on July 20, 2009 and continued discussion regarding a
letter submitted to the Town Board from the Ithaca West Hill Community Group (referred to the
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Planning Committee for discussion). The next meeting of the Committee is scheduled for
Monday, August 24, 2009 at 4: 30 p.m. [the regular meeting on Thursday, August 13d` was
cancelled and re-scheduled for August 24`h due to vacation schedules] . Tentative agenda items
include continuation of discussion and consideration of a recommendation to the Town Board
regarding the Route 96 Corridor Management Study and continuation of discussion regarding the
letter submitted to the Town Board from the Ithaca West Hill Community Group.
Comprehensive Plan Committee: The Committee met on July 23 , 2009 and continued review and
discussion regarding the goal and objective sections of the 1993 Plan in Chapter III, focusing on
"Managing the Built Environment" including the concept of "nodal development". The next
meeting of the Committee is tentatively scheduled for Thursday, August 27 , 2009 at 7 : 00 p.m. to
continue review and discussion regarding the 1993 Plan Goals and Objectives , picking up with
"Conservation, Open Space and Environmental Protection".
Conservation Board: The July meeting of the Conservation Board was cancelled. The next meeting
of the Conservation Board is scheduled for August 6, 2009,
ITCTC Planning Committee: The Ithaca-Tompkins County Transportation Council (ITCTC)
Planning Committee met on July 21 , 2009. Agenda items included consideration of a resolution of
support for the Route 96 Corridor Management Study (approved by the Committee), an update on
the ITCTC Long-Range Transportation Plan, and updates on the TCAT Route Study.
Trail Committee: The Trail Committee met on July 23 , 2009 . The Committee continued
discussion regarding results of the survey that was conducted of residents who live near existing
trails and a draft report on the results of the survey prepared by staff; the possibility of a Town
Trail Event in late September or early October that could include activities such as a press
conference, trail clean-up, guided trail walk; and possible invitation to _ representatives from
Cayuga Heights to discuss proposed trail/walkway connections from Cayuga Heights
neighborhoods to Boynton Middle School in the Town of Ithaca. The next meeting of the Trail
Committee is tentatively scheduled for Thursday, August 27 , 2009 at 11 :00 a.m.
Agricultural Planning Grant: Planning staff continued to meet with representatives from Cornell
Cooperative Extension of Tompkins County to discuss arrangements for surveying farmers in the
Town of Ithaca, which will form the basis of additional data collection and report preparation on
the Town' s Agriculture and Farmland Protection Plan. Planning staff also attended a meeting
held at Cooperative Extension involving all of the towns in Tompkins County that are preparing
municipal farmland protection plans (Ithaca, Lansing and Ulysses). Staff also participated in a
webinar regarding the technical requirements to complete the grant administration requirements
for the State funding that the Town of Ithaca received for the Agricultural Conservation
Easement on the Indian Creek Fruit Farm.
Forest Home Traffic Calming — Phase I: Planning and Public Works staff continue to coordinate
efforts to advance the Forest Home Traffic Calming Phase I project. The Town and Forest
Home Improvement Association held a public information meeting on July 22nd at the Forest
Home Chapel) to go over preliminary designs with the community. The consultant (McFarland
Johnson) is in the process of completing specific designs for the traffic calming elements . It is
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anticipated that the Town Board will be asked to consider approval of the traffic calming design
at its regular meeting on August 10`".
Scenic Resources Report: Shannon Stone, Planning Intern, is preparing a draft report regarding
her work on the scenic resources study. The report should be available by mid-August.
Economic Development Collaborative: The, ED Collaborative met on July 23 , 2009 . The
meeting included updates on a number of areas, including a study on focused development being
done by Tompkins County Planning, workforce development activities , and tourism. . Interesting
tidbits announced at the meeting were that the Lost Dog Restaurant will be closing, but the
owners of Madelline' s will be opening a new .restaurant at that location, while some of the
workers at the former Lost Dog will be opening a new microbrewery/pub at the former Grover' s
Underground restaurant, and Palmer Pharmacy will be opening a new drug store (including an
ice cream parlor) in downtown Ithaca as part of the Cayuga Green development.
4
Network/ Record Specialist Report
August 10 , 2009
Website
o Updates
■ 2008 Richard Fischer Award winner
■ Web Site Redesign
o No movement on this item in July.
Network
• Step 1 of 3 of the Email Hosting Transition Project is complete. Steps 2 and 3 to be completed
by mid August.
• Set up of new computers and phones for the Engineering staff at Public Works completed .
• Installation of the new Xerox Phaser 3635 Decision complete . This newly leased Xerox
machine provides increased productivity, ease of use and a cost savings to the Town .
Additional :
• Surplus I .T. equipment resolution .
o This equipment has no replacement value to the Town , has been stripped of usable
replacement parts and in the case of computers , the hard drives have been removed
and destroyed .
° FIT� TOWN OF ITHACA
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215 N . Tioga Street, Ithaca, N. Y. 14850
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TOWN CLERK 273- 1721 HIGHWAY (Roads, Parks, Trails, Water &Sewer) 273-1656 ENGINEERING 273- 1747
PLANNING 273- 1747 ZONING 273- 1783
To : Herb Engman, Supervisor Town of Ithaca
Peter Stein, Councilperson
Pat Leary, Councilperson
Tee Ann Hunter, Councilperson
Bill Goodman, Councilperson
Eric Levine, Councilperson
Rich De Paolo Councilperson
From : Mamie Kirchgessner, Recreation and Youth Coordinator
July, 2009 Activity Report
The Town of Ithaca was first in state to enter its required data collected for the Safe
Routes to School Project. The data is collected nationally and the reports showed some
very interesting information. Supervisor Engman ask if it was available on line for review
and I 'm still awaiting the response. Most of the elements are in place to begin
construction upon receipt of one last right of way authorization. The Town has not given
up hope on an opening event close to the start of school for the 2009-2010 academic year
beginning September 9 .
The Town sponsored a summer softball team for girls and 2 performances of the Tin Can
Fantasy Factory, one at Linderman Creek and one at Overlook Apartments. As the Town
looks to build and expand relationships with Ithaca College both of these complexes seek
to build community programming within their facilities open to both their residents and
the broader community. The Town of Ithaca also offered sponsorship of the new Youth
Council housed at the City Youth Bureau. A preliminary report has been requested before
payment is authorized and will be available for review upon its receipt.
To date 31 placements have occurred through the Student Work Initiative Program with
one youth currently pending. This has been an exciting and challenging year with 106
young people seeking assistance. Through the Youth Employment Network an additional
24 youth were placed in stipend positions with other youth assisted and connected with
positions in the marketplace. Youth in the SWI program were placed at 19 different sites
with a variety of needs and concerns to be addressed with site visits and information
sharing. As of the end of July over 1403 . 25 hours were logged in by the youth with an
additional 682 . 75 by the Youth Corps at the Public Works department.
Planning moved forward for both the dedication event for the Don Ten Kate Playground
dedication on August 12 , 2009, the Fall Agriculture Celebration and the Safe Routes to
School Education and Encouragement component. Another very busy month with many
positive outcomes has past, as always I ' m available to respond to any questions.
Regular Meeting of the Ithaca Town Board, August 10, 2009
Human Resources Report for July
Personnel and Employee Relations Committees :
The Personnel Committee continues to discussion updates on the restructuring of Public
Works. An update was provided on the search for the Director of Public Works . First
round interviews will begin August 11th with the new recruits. The committee also
discussed and referred on a part time clerical position for Public Works . Committee
discussed the resignation of Carrie Whitmore and the filling of a Deputy Town Clerk
position . (See attached notes. )
The Employee Relations committee reviewed items from the Suggestion Boxes . They
discussed eliminating pay envelopes , compensatory time for salaried staff, town vehicle
use including personal use and need for summer workers at PWF. Year End Luncheon
was put off until August. (see attached )
Training and Development:
I attended a session put on by SHRMTC with Rich Gallagher titled " How to tell anyone
anything . " This was a strength based feedback program based on his book.
Personnel — Civil Service :
All the seasonal positions for Public Works have been filled and most have started . The
youth groups have been decided upon and will start July 6d'. As we have traditionally,
we hired a youth to work at Town Hall for an hour every day doing errands and other
light office work.
The Highway Superintendent search committee has decided to re-open the application
period until July 2"d. Committee meet July gth to review the applications . Seven
candidates were chosen for interviews . One candidate since has pulled his name from
the running . Interviews will be held August 11 `h and 12`h.
Budget worksheets were completed and handed into the Budget Officer and Town
Supervisor. Revised sheets for a 2% salary budget versus a 3% was requested by
Herb. The revised budget was submitted August 3`d to Herb and All
Performance reviews were distributed and are due back by the end of July. A
performance review program for Herb and each of his staff was developed and passed
out in July.
Commercial Insurance ( Ithaca Agency — NYMIR Insurance Company) :
No new claims to report.
Workers' Compensation (Public Employers Risk Management Assoc — PERMA):
One new claim was submitted regarding a tick bite. There was no lost time for the
incident.
Health and/or Dental Insurance :
I continue to attend the committee meeting of TCCOG on the Health Benefit
Consortium. RFP's were sent out for a Third Party Administrator. I have been serving
on the sub-committee that has been reviewing the RFP responses.
Disability Insurance:
No new claims to report.
Submitted By: Judith C . Drake , PHR, Human Resources Manager
EMPLOYEE RELATIONS COMMITTEE
Monday, July 13, 2009 , 1 : 00 to 2 : 00 pm
Aurora Conference Room
DRAFT NOTES
Those present:, Peter Stein, Tee Ann Hunter, Paulette Terwilliger, Kristin Taylor, , Joe
Slater, Larry Salmi and Judy Drake, as staff support. Absent: Pat Leary
Others: Connie Clark, Debby Kelley, Lisa Carrier- Titti, Al Carvill, Jon Kanter
1 . Comments : No changes to June minutes and Rep Notes ,
Tee Ann reported that there will be notes coming from SAC meetings and shared with
staff. Kristin would like 4 day work week added to the next agenda .
2 . Suggestion Box: (full suggestion was read )
Town Hall :
■ Eliminate pay envelopes : Pay envelopes will still be used due to the way pay
stubs are printed , however, won 't be sealed so they can be recycled and
reused .
■ Salaried people should not receive comp . time . They should not use it in place
of vacation time so that they can do the vacation buy back. Lengthy
discussion with the final conclusion being that it was referred to the Personnel
Committee .
■ Why does staff have Town vehicles? Couldn 't mileage reimbursement be
used instead? : A generalized fleet was discussed , along with using the Ithaca
Car Share . Topic was referred to the Operations Committee .
PW F :
■ Family outings with town truck, like shopping at malls outside Tompkins
County, using town gas :
■ Town vehicle use after hours? Shopping , petting pizza , snowplowing their own
driveway, or going to ball games . : There is a policy on Personal Use of Town
Vehicles . Topic referred to Personnel Committee .
■ Does the Town really need so many summer workers? Topic referred to
Budget Committee .
3 . Year end lunch survey:
Year end lunch survey put off to the next meeting .
4 . Update on Highway Superintendent/Director of PW position
Committee reviewed the 48 resumes and will be scheduling interviews for August 11th
and 12th . o
Others :
Draft Employee Satisfaction Survey was passed out to go over at the next meeting .
Hope to finalize so that it can go out by mid to late August.
Next meeting : Monday, August 10 , 20099 1 : 00 — 2 : 00 pm , Aurora Conf. Rm
1
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Town of Ithaca Personnel Committee
Wednesday, July 15, 2009
Draft Notes
Present: Tee Ann Hunter, Pat Leary, Herb Engman , Gene Redman , Creig Hebdon
and Judy Drake
1 . Comments :
Additional items came up from the ERC to be added to a future agenda :
Personal use of Town vehicles
Salaried staffs use of compensatory time and vacation buy back
Added to this agenda :
Deputy Town Clerk position
Additional clerical support for PWD
29 Update. on PWD restructuring
■ Update on the restructuring transition :
Committee received update that the furniture for the PWF is scheduled to come in on
Monday, July 20th . The staff is in the process of packing and getting things ready for
the furniture company. One of the last items to process for the restructuring is the
appointments to the Sr. Civil Engineer positions and abolishment of the current
Director and Assistant Director of Engineering positions . Creig and Gene reported
out that they have already begun to coordinate their work and the work of the other
engineering staff. The staffs recommendation for an effective date is the July 20th
date to coordinate with the physical move of Creig and Kristin . Committee approved
the recommendation of sending the items to the TB meeting scheduled for July 27th
with the effective date of July 20th .
■ Update on the search process for the Director of Public Works
The search committee met on July 9th and chose 7 candidates to interview out of the
49 new resumes . Interviews will be held on August 11th and 12th .
Other items :
Additional clerical support for PWF : Gene , Creig and Judy discussed with the
committee the need for a part time (~20 hours per week) position at the Public Works
Facility. The main need for the position comes from the move of the engineering
function to the PWF . This move will create additional clerical work that was being
done by the Town Clerk's office . Additionally there will be increased phone and
customer traffic with the changes at the PWF . Historically there has not been any
coverage , provided when Gail was out, and this will allow for some coverage during
those times . The committee approved the recommendation to recruit for a part time
position . The recommendation will go to the July 27th Town Board meeting .
Judy will contact Civil Service for the Account Clerk Typist and Keyboard Specialist
lists to canvas for the position .
Deputy Town Clerk position : Committee received update that Carrie Whitmore , First
Deputy Town Clerk, resigned her position effective July 28th . Committee discussed
the filling of the position and at what FTE level it should be filled at. It was
recommended that the position should be filled at the "K" level Deputy position versus
the higher "M " level .
3 . Review of 2010 wages and benefits budgets
Agenda item put off until next meeting .
4. Executive Session to discuss the personnel history of a particular person
and an update on collective bargaining negotiations .
Following Executive Session it was decided to move ahead with at least advertising
for the Deputy Town Clerk position at the current full time level . Interview committee
needs to be established . Herb and Tee Ann would like to serve on the committee with
Karen and Judy.
Meeting adjourned .
Town of Ithaca Codes Department
Monthly Activity Report — July 2009
Category Description Entries
Building Permit. Inspection In the Field inspection tied to a building permit 108
Building Permit Consultation In-office or in-field consultation w/project managers 9
or contractors regarding building projects
Building Permit Review Review and processing of building permits 32
Complaint New New complaint investigation 5
Investigation .
Complaint Follow-Up Processing of complaints 6
Continuing Education Trainin , seminars, CEU's 2
Fire Incident Investigation Fire Incident Investigation following dispatched call 6
Fire Safety/Operating Fire Safety inspection for and/or operating permit. 0
Permit Inspection Processing of notes and issuance of permit.
Fire Safety/Operating Processing of Fire Safety re-inspection notes and 1
Permit Re- Inspection issuin o eratin ermit/follow-u
Legal Processing Order to Remedy, issuing Appearance 7
Tickets , and actual court a earances
Meeting Attendance at Departmental meetings, Board
meetings, Committee meetings and Staff meetings , 43
etc .
Miscellaneous Counter service , phone calls not associated with 27
an active file .
Stormwater Pollution 0
Prevention Plan Review Field Ins ection/Re ort
Zonin Board of A eals Review and research of ZBA a lications, 6
Addresses 911 All related work for address chan es 0
Town of Ithaca Codes Department
Building Permits Issued in July 2009
Date Last name Street Number Street Name Description
7/2/2009 Egbert Hall Flora Brown Dr Tent
7/2/2009 Job Hall 147 Textor Cir Renovations - electrical and HVAC to Job H
7/8/2009 Jacobson 112 Troy Rd Install geothermal heating system w/horizon
7/8/2009 Plantations 124 Comstock Knoll Dr Tent for Rachel Reichenbach
7/10/2009 Hedrick 616 Coddington Rd Remodel existing kitchen
7/14/2009 Terry 921 Taughannock Blvd Repair fire damage
7/15/2009 Cooke 144 Pine Tree Rd Replace windows, enclose front entry and r
7/16/2009 Zimmer 101 Woolf Ln Replace roofing
7/16/2009 Kelly 130 Enfield Falls Rd Remodel bathroom
7/16/2009 Wilks 1410 Slaterville Rd Reroof over existing roof.
7/20/2009 Lucente 1131 Briarwood Dr Construct 2-Family home
7/20/2009 Miller 315 Sheffield Rd Re-roof
7/23/2009 Powers 106 Buttermilk Falls R Demolition and construction of addition
7/2312009 White 123 Rachel Carson W Addition
7/27/2009 Gauch , Jr. 107 Sycamore Dr Roof over
7/27/2009 Human Resourc 20 Thomwood Dr Tent for CU Human Resources
7/27/2009 Mains 615 Elm St. Ext Addition for living room
7/27/2009 Challenge Indust 950 Danby Rd . Demise wall for Challenge Industries, Suite
7/28/2009 Blooding 121 Park Ln Concrete floor in garage above inhabitable
7/29/2009 McGuire . 635 Elmira Rd Construct 120 ft of nonbearing dyrwall partit
7/29/2009 Plantations 24 Comstock Knoll Dr Tent for wedding on 8-8-2009
7/29/2009 Sedlacek 15 Fairway Dr New deck, partial siding, relocate fireplace
7/29/2009 Miller 315 Sheffield Rd Replace old deck in-kind,
7/29/2009 St. Catherine's o 302 St. Catherine Cir Repair of roof support arches at St, Catheri
7/30/2009 Smith 242 Dubois Rd Repair damaged concrete stoops
7/31 /2009 Temporary Stud 130 Flora Brown Dr Erect modular building for student housing
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Monday, August 03, 2009 Page 1 of I
F
Town of Ithaca Codes Department
Building Permits Received in July
Date Recd Fee BP # ,Street Name Status
7/2/2009 $25.00 8371 St. Catherine Circle Pending - Issues with Engineer on their end
7/2/2009 $25.00 8373 Flora Brown Dr
7/2/2009 $25.00 8374 Flora Brown Dr
7/2/2009 $25.00 8375 Comstock Knoll Dr
7/2/2009 $45.00 8372 Saranac Way Pending - Need stamped plans
7/2/2009 $60.00 8370 Enfield Falls Rd
7/8/2009 $60.00 8376 Woolf Ln
7/9/2009 $45.00 8378 Slaterville Rd
7/9/2009 $100.00 8377 Taughannock Blvd
7/9/2009 $100.00 8379 Danby Rd
7/10/2009 $45.00 8381 Sycamore Dr
7/10/2009 $4,000.00 8380 Comstock Knoll Dr Pending - Lg SWPPP to KT
7/13/2009 $87.50 8382 Elmira Rd Pending - Needs to go to PB and/or ZBA
7/13/2009 $29000.00 8383 Flora Brown Dr
7/13/2009 $2,000.00 8383 Flora Brown Dr
7/14/2009 $35.00 8384 Sheffield Rd
7/16/2009 $350.00 8385 Hanshaw Rd Pending
7/17/2009 $350.00 8386 St. Catherine Cir
7/20/2009 $25.00 8388 Thomwood Dr
7/20/2009 $200.00 8387 Pennsylvania Ave Pending
7/21 /2009 $35.00 8389 Sheffield Rd
7/21 /2009 $45.00 8391 King Rd East Pending
7/21 /2009 $70.00 8268 Coddington Rd Pending
7/22/2009 $25.00 8395 Comstock Knoll Dr
7/22/2009 $45.00 8392 Hanshaw Rd Pending
7/22/2009 $45.00 8393 Park Ln
7 -.F+Yfz4."s ,:asi7•a4lr�+.7'3xz�'+"eY. ^:A.'±iat`:Az. d':4S`1�c:Y9:;::.'€Tf�1�JU; &.»wY«7.w.b ':mi:+r rx��.rei3...ax5'�• Haft'm.k�°+ P. 3uSm'S?: i!&�f.8A"..9�'..M�':�.'k�+#5&zzdr^�r�a§nfv'•&l m :.s:.^S.L.;a '."s'u^>k:.fiSCbX%'Y.'��5}.'.ZS�suW, *:rySE?';Y:ifitiFiE
Monday, August 03, 2009 Page I of 2
Date Reed Fee BP # .Street Name Status
7/22/2009 $100.00 8394 Culver Rd Pending
7/23/2009 $350.00 8390 Pleasant Grove Rd Pending
7/24/2009 $25.00 8397 Pine Tree Rd Pending
7/24/2009 $60.00 8396 Schickel Rd Pending
7/28/2009 $25.00 8398 Comstock Knoll Dr Pending
7/29/2009 $25.00 8399 Pennsylvania Ave Pending
7/29/2009 $25.00 8402 Pleasant Grove Rd Pending
7/29/2009 $35.00 8401 Dubois Rd
7/29/2009 $200.00 8400 Pennsylvania Ave Pending .
+iERY'+w"^S1GF.:3t 7�'S`YEJ�,.S'�'dSY'w°A&:&'E:+iSS er�".G�$' , 'y,T1Y+ �'Zx%YF�'�.Fd$V"•vY.'H AAs° �.^+A31:14Y.3�6°�'k?e"+b`.'E£a9'l3Y BOXY'A.T�%.0'Z'T��S»M_'^92?4b�"YO„-r. '%C.ri3.4'mks"37 /G(» `."t'2"w.' Z'Ci?:&3tA11`.n.2TSJi92aL•&�3v:wtN'IF3��%:59�&:.Y3A.i#.J`��y+::�;?f?C
Monday, August 03, 2009 Page 2 of 2
h
CO Issued Month of July 2009
BP # Street Number Street Name Description CO Tem
8359 950 Danby Rd Demise wall to increase space 7/20/2009 ❑
8313 109 Kay Street Reroof 7/1 /2009 ❑
8300 128 Simsbury Dr Kitchen renovation 7/17/2009 ❑
8282 128 Christopher Cir Kitchen/Familyroom :addition 7/17/2009 ❑
8241 950 Danby Rd South Hill Business Campus - Novomer 7/27/2009 ❑
8200 829 Taughannock Blvd Repair fire damage 7/21 /2009 ❑
8039 210 Enfield Falls Rd . 270 square foot deck less than 3 feet above nat 717/2009 ❑
8029 506 Five Mile Dr Re-roof existing structure 717/2009 ❑
8024 326 Blackstone Ave Renovate a bathroom 7/21 /2009 ❑
8012 6 The Byway 270 square foot exterior deck 7/21 /2009 ❑
7085 180 Calkins Rd Install electrical service in existing garage 7/9/2009 ❑
7084 202 Muriel St Convert bedroom into bathroom and closet 7/9/2009 ❑
6996 950 Danby Rd Suite 100 concrete pad & install stationary uprig 7/27/2009 ❑
6946 1201 Danby Rd Site work 7/29/2009 ❑
6698 116 Briarwood Dr New 3 bedroom single-family residence with att 7/10/2009 ❑
6480 110 King Rd W Apartment addition and enclosed porch 7/21 /2009 ❑
, '�aalxa. �.lac:di�u3iu�.'::..ri�.. scz..ti�s,:,%,z`�^�3Pes�.gY�;�£�_: 2s3e'2s�¢�.,�3'rid:i#xryi ,4�;a'3=1.a:F?iie�9xM.s'°.a.s;'6.PYl.`,,z`KK 'r. Nai.�.5�e?°.➢,�.,.*.iffiz'a=d#"w%tib2zn;+�:k«
Monday, August 03, 2009 Page I of I
Town of Ithaca Codes Department
Complaints Received Month of July 2009
DATE STREET NUMBER STREET NAME COMPLAINT TYPE DISPOSITION
6/1 /2009 110 Pennsylvania Ave property maintenance Pending
6/1 /2009 110 Pennsylvania Ave property maintenance Pending - ck/Sept
6/2/2009 154 Compton Rd property maintenance Closed
6/3/2009 694 Coddington Rd Other Abated
6/3/2009 1150 Danby Rd sign Pending
615/2009 921 Taughannock Blvd Fire Pending
6/5/2009 803 Coddington Rd Occupancy Pending
6/16/2009 203 Muriel St Property Maintenance Pending
6/1812009 881 .5 Taughannock Blvd Building Code Pending
6/18/2009 881 . 5 Taughannock Blvd Occupancy Pending
6/24/2009 106 Southwoods Dr Fill Pending
6/30/2009 129 Budeigh Dr Building Code Pending
'>a* 'e'. �:fed.¢X�34;'y«.f??fi'I9, :'c�'L^2'z#u�',tA€�+fl':�f$. '.. 5irt'.iCt°sYw&>.$'ffi+i�'li-:�n,@:ba:!igPd2':`EY'G�.+�.'bi�i3J'::^.c^rS,3�'a§.,✓ z.�R:9•:v5�'3�%94?#"s',3"rt'T833�XS:Ae?43Y:Wtes'R+.bu - Z3u°a'S.�''TM�'a&.2(ti"d'i:' r.'<3;kH@
Monday, August 03, 2009 Page I of 1
:- 081032009 TOWN OF ITHACA
14 :54 :09 . . B2111 - B2111 Transaction Report
For the period 07/01 /2009 through 07/31 /2009
Type Date Comment . Name Quantity Fee
B2111
LBP 07/02/2009 33- 1 - 10 BP#8370 KELLY - CROWN 1 60.00
CONSTRUCTION
2 . BP 07/02/2009 71 - 1 - 10 BP#8371 ST. CATHERINE OF SIENA 1 25 .00
CHURCH
3 . BP 07/02/2009 44- 1 -71 BP#8372 SUSAN BARBEHENN 1 45 .00
BEAVER
4 . BP 07/02/2009 41 - 1 -30.2 BP#8373 &8374 ITHACA COLLEGE - TENT 1 50.00
5 . BP 07/02/2009 67- 1 -6 BP#8375 CORNELL PLANTATIONS - 1 25 .00
TENT
6. BP 07/08/2009 23.- 1 -24, BP #8376 ZIMMER % YAMAN 1 60.00
CONSTRUCTION
7 . BP 07/09/2009 58.-2-40 YAMAN-WILKS % 8378 1 45 .00
8 , BP 07/09%2009 39.- 1 - 1 .2 SHBC - CHALLENGE % 8379 1 100.00
9. BP 07/ 10/2009 67. - 1 -6 CU PLANTATIONS 1 49000.00
WELCOME % "8380
10. BP 07/ 10/2009 70.- 10-3 . 15 SUNNYBROOK .- GANCH % 1 45 .00
8381
11 . BP 07/ 13/2009 41 .- 1 -30.2142.- 1 - 13. 1 BP#8383 ITHACA COLLEGE 1 21000.00
4BP 07/ 14/2009 28 .- 1 -3 . 1 MILLER, MATT 1 35 .00
. BP 07/ 15/2009 48.- 1 - 14.61 BP # 8268 SAYET, PETER 1 70.00
. BP 07/ 16/2009 70. 42-8 BAYLES % WAGNER % 8385 1 350.00
. BP 07/ 17/2009 71 . 1 - 10 ST CATHERINES % 8386 I 350.00
16. BP 07/20/2009 54-5-45 BP #8387 IACOVALLI 1 200.00
17 . BP 07/20/2009 7/31 /2009 CU TENT 1 25 .00
18 . BP 07/21 /2009 28 .- 1 -3 . 1 MILLER % 8389 1 35 .00
19. BP 07/21 /2009 68.- 1 - 161 VAN % 8390 1 350.00
20, BP 07/21 /2009 43 .- 1 -3 .21 T&W, MONTESSORI % 8391 1 . 45 .00
21 . BP 07/22/2009 71 .4 -61 AUSTI / GOLD % 8392 1 45 .00
22. BP 07/22/2009 121 PARK LANE C&H CONTRACTING % 8394 1 45 .00
23 , BP 07/22/2009 32. - 1 -8 FINGERLAKES RENEW % 1 100.00
8394
24 . BP 07/22/2009 TENT AT PLANTATIONS ALBRECHT % 8395 1 25 .00
25 . BP . 07/24/2009 36.-2- 14 ITHACA NEIGHBORHOOD 1 60.00
HOUSING
26, BP 07/24/2009 58.-2- 15 . 1 HOWELER % 8397 . 1 25 .00
27 , BP 07/28/20.09 TENT PERMIT CLASSE CU % WESLEY % 8398 1 25 .00
28 . BP. 07/29/2009 54.-5-43 IACOVELLI % 8399 1 25 .00
29. 13P 07/29/2009 54.-5-43 IACOVELLI % 8400 1 200.00
30. BP 07/29/2009 23 .- 1 - 16. 1 SMITH % 8401 1 35 .00
31 . BP 07/29/2009 121 PLESANT GRV RD CU - HASBROUCK APTS 1 25 .00
31 89525.00
32. BPE 07/08/2009 72.- 1 - 1 . 106 GUO % BP #8032 1 137 .50
BPE 07/09/2009 25 .-2-6.2 YAMAN- TERRY % 8377 1 100.00
BPE 07/ 13/2009 33 .-2-7.2 EARLYBIRD % 8382 1 87 .50
BPE 07/ 14/2009 63.- 1 -51 -8. 1 CU - CHPP BP #8064 1 27000.00
36. BPE 07/ 14/2009 63 .4 -5 CU R58-9531 BP #8036 1 500.00
37 . BPE 07/ 17/2009 67. - 1 - 10.2910.4 CU AHDC 1 4,801 . 25
38 . BPE 07/21/2009 60- 1 -3 HOGG, JAMES 1 50.00
7 7,676.25
Page: I
T
; . Type Date Comment Name Quantity Fee
39. FP 07/22/2009 41 .- 1 -30. 2 1C MODULARS % 9383 I
500
1 50
Total for B Fund: 39 16,701
Total Sales 39 169701.25
0810312009 TOWN OF ITHACA
10:40: 12 B2110 : B2110 Transaction Report
For the period 07/01 /2009 through 07/31 /2009
Type Date Comment Name
Quantity Fee
B2110
LZBM . 07/02/2009 26446. 1 LAKESIDE NURSING HOME 1
2 . ZBM 07/ 13/2009 38 .-3-5 100. 00
HOLGATE, ALEXANDER & 1 100.00
MEAGAN
3 . ZBM 07/24/2009 30.- 1 -9 MEA MEA ANK 1
100. 00
3 . 30 00
Total for B Fund: 3 3
Total Sales 3 30 . 0
0810312009 TOWN OF ITHACA
14 :54 :52 B2113 - B2113 Transaction Report
For the period 07/01,/2009 through 07/31 /2009
Type Date Comment Name
Quantity Fee
B2113
1 , OP 07/02/2009 34. - 1 -5.3 TEETER 1 50.00
2 . OP 07/ 10/2009 34. - 1 -5 . 3 TEETER 1 50.00
2 100.00
Total for B Fund: 2 100000
Total Sales 2 1000
TOWN OF ITHACA
Public Works Department
Month of June — Board Report
August 10, 2009, Meeting
Roads :
• Hot patching various roads to prepare for surface treating roads . Several
manholes were raised.
• Stone was hauled for surface treating projects .
• Roadside mowing and brush cutting was done. A crew of seasonal employees
began trimming around road signs, hydrants, and weed whacking around
guiderails .
• Office equipment and furnishings had to be boxed up and moved for new office
configuration. Floors were stripped and re-waxed .
• Drainage work on Sand Bank Road continued.
• We assisted the Town of Newfield with their paving.
• Re-welded the deck plating on the upstream Forest Home Drive Bridge .
• A plugged road crossing pipe on Renwick Drive was cleared .
Parks, Trails, and Preserves :
■ Construction continued on Honness Lane walkway.
■ Final details for Doris playground were completed to prepare for pubic
dedication on August 12th .
■ Support for West Hill Community Garden continued. We mowed the path and
around the fence, filled the water tank numerous times, and put down more
mulch around the fence.
■ Regular grounds maintenance and trail trimming continued .
■ Posting of parks, trails, and perseveres continued.
■ Plant donations were used at various sites . A memorial garden for Dani Holford
was planted at Town Hall near the proposed new gate on Buffalo Street.
Water:
♦ Design of T-main on Triphammer Road continued for Bolton Point.
♦ Hydrant painting crew began working on clearing, cleaning, and re-painting.
♦ A value box on Snyder Hill Road was repaired .
♦ Water line easement mowing was started, this includes T-main we mow for
Bolton Point.
Sezver:
► A total of 68 Dig Safely New York mark outs for Town sanitary sewer were done.
► Work on Sewer mapping and maintenance of several sewer meters was done .
► Sewer line easement mowing was started .
► Sewer mains on Mitchell Street were jetted and cleaned .
Au sgu t Projects
1 . Surface treat various roads, Eastern Heights Park and Public Works Facility
parking lot.
2. Hydrant painting and brush trimming.
3 . Water and sewer easement mowing.
4. Regular grounds maintenance and trail trimming.
5 . Prepare foundation/ pad for parking lot gate at Town Hall,
6. Dedication of Don Ten Kate Playground August 12t" .
7. Finish landscaping and asphalt repairs along Honness Lane Walkway.
8 . Begin construction of Warren Road Walkway.
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