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Home My WebLink AboutTB Minutes 2008-12-08 Regular Meeting of the Ithaca Town Board Monday, December 8, 2008 at 5 : 30 p. m . 215 North Tioga Street, Ithaca, NY 14850 AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Legislature — Carol Chock 4 . Report of City of Ithaca Common Council — Robin Holtham Korherr 5 . Report of Fire Commission — Robert Romanowski in person 6 . Report from Tompkins County Dept . of Planning re : Greenhouse Gas Emissions 7 . Consider Resolution of Support for the County's adoption of the Energy and Greenhouse Gas Emissions Element as an Amendment to the County Comprehensive Plan 8 . 5 : 45 p . m . - Persons to be Heard and Board Comments 9 . Consider setting the first meeting of the Town Board for 2009 and start time , and discuss year- end meeting 100 Discuss Town Board meetings for 2009 11 . 5 : 50 p. m. — Public Hearing to hear public comments regarding A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH JUNE 20 , 2009 12 . Consider approval of A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH JUNE 20 , 2009 13 . Consider Approval , and Authorization for the Town Supervisor to sign , contracts for the following services : a . Society for the Prevention of Cruelty to Animals - (SPCA) b . Tompkins County Area Transit (TCAT) c . Tompkins County Public Library d . Town residents' use of City Park Facilities ( Cass Park) e . Coddington Road Community Center f. Cooperative Extension g . Learning Web h . Recreation Partnership i . Gadabout j . Lifelong k . Human Services Coalition I . Community Science Institute (CSI ) — Water Quality Monitoring m . Legal counsel — Susan Brock and Guy Krogh n . Ithaca College Federal Work Study (expired 6/30/2008) o . Joint Youth Commission (JYC) Final — December 3, 2008 14 . Consider Extension of Fire Protection and Emergency Medical Services in the Town of Ithaca Fire Protection District Memorandum of Understanding with the City of Ithaca and the Board of Fire Commissioners until December 31 , 2009 or unless the parties mutually agree to different terms prior to such date 15 . Consider approval of a Town of Ithaca E- Records Management Policy as referred to the Town Board by the Records Management Advisory Board and the Operations Committee 16 . Consider setting a public hearing to hear public comment regarding changes to the Town of Ithaca Ethics Code 17 , Consider Setting a Public Hearing for January 12 , 2009 at p . m . to hear public comment regarding a proposed LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE , TITLED "TAXATION ' , REGARDING SENIOR CITIZEN ' S EXEMPTION 18 . Consider setting A PUBLIC HEARING for January 12 , 2009 at p . m . to hear public comment regarding a proposed " LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE , TITLED "TAXATION" , REGARDING EXEMPTION FOR CERTAIN DISABLED PERSONS WITH LIMITED INCOMES 19 . Discuss vacancies and 2009 Town Board appointments 20 . Consider setting a public hearing for the January 12 , 2009 Town Board Meeting at p . m . to hear public comment regarding proposed Lakefront Zone Amendments 21 . Consider SEQR determination regarding acceptance of conveyance of the King Road East parcel of land (tax parcel no . 43- 1 -3 . 21 ) from Evan Monkemeyer to the Town of Ithaca 22 . Consider acceptance of conveyance of the King Road East parcel of land (tax parcel no . 43- 1 3 . 21 ) from Evan Monkemeyer to the Town of Ithaca 23 . Consent a . Town Board Minutes — November 6 , 2008 and November 10 , 2008 b . Town of Ithaca Abstract c . Bolton Point Abstract d . Bolton Point appointment 24 . Report of Town Officials 25 . Report of Town Committees 26 . Intermunicipal Organizations 27 . Review of Correspondence 28 . Consider Adjournment Final — December 3, 2008 Regular Meeting of the Ithaca Town Board '' Monday, December 8 , 2008 at 5 : 30 p . m . F4 215 North Tioga Street, Ithaca, NY 14850 Present Herb Engman , Supervisor; Pat Leary , Councilwoman ; Peter Stein , Councilman ; Eric Levine , Councilman ; Bill Goodman , Councilman ; Tee -Ann Hunter, Councilwoman ; Rich DePaolo , Councilman . Staff Karen Billings , Town Clerk ; Fred Noteboom , Highway Superintendent ; Dan Walker, Town Engineer;' Jonathan Kanter, Director of Planning ; Bruce Bates , Director of Code Enforcement ; Judy Drake , Human Resources Specialist ; Susan Brock , Attorney for the Town . Others Jim Houghton , Larry Fabbroni , Bill Sonnenstuhl , Arno Selco , Dave Mountin . Call to Order Supervisor Engman called the meeting to order at 5 : 34 p . m . and led the assemblage in the Pledge of Allegiance . Agenda Item No. 3 = Report of. Tompkins County Legislature — Carol Chock Legislator Chock appeared before the board and reported the following : • The Legislature submitted comments to the State regarding the Marcellus Shale drilling . • The County is considering adopting an energy amendment to the Comprehensive Plan . After her report , Legislator Chock urged the Town and the City to work out a resolution regarding the Ithaca Area Waste Water Treatment Plant land dispute . Agenda Item No. 4 = Report of City of Ithaca Common Council — Dan Cogan Councilmernber Cogan appeared before the Board and reported the following : • Common Council voted to extend the Fire Contract with the Town for one year. • The Water Plant project is currently in the environmental review process . The City hopes to make a decision early 2009 . • Common Council voted in support of the energy amendment to the County Comprehensive Plan , Mr. Cogan thought it was unfortunate that a dispute had arisen over land adjacent to the Ithaca Area Waste ';,Water Treatment Plant (currently where the Farmers' Market is held ) and noted that the City ° and the Town have a history of intermunicipal cooperation . He hoped the Town and City could work out its differences . Town Board December 8 , 2008 Final Supervisor Engman reminded the board that they were not debating the issue that evening— rather Mr. Cogan had included it as part of his report from the City . Councilwoman Lea clarified that it is not the " Farmers ' Market Issue" . She explained that the Farmers ' Market not the issue and all it does is raise alarm with the public that the Town of Ithaca endangering the future of the Farmers ' Market . She reiterated that the Farmers' Market wa not the issue and that the issue could be referred to as the Sewer Facility issue . Agenda Item No. 5 = Report of Fire Commission - Robert Romanowski (Attachment #1 ) Mr. Romanowski appeared before the Board and gave his report . Agenda Item No. 6 - Report from Tompkins County Dept. of Planning re : Greenhouse Gas Emissions Katherine Borgella , Tompkins County Planning Department , appeared before the Board and gave a presentation on the County's proposed Energy and Greenhouse Gas Emissions Element amendment to the Comprehensive Plan . Ms . Borgella solicited questions from the Board . The board and Ms . Borgella discussed the target reduction goal , how the goal was arrived upon , and how the goal could be achieved . Agenda Item No. 7 = Consider Resolution of Support for the County' s adoption of the Energy and Greenhouse Gas Emissions Element as an Amendment to the County Comprehensive Plan Councilman Stein moved and Councilman Levine seconded the proposed resolutio Supervisor Engman called for a vote . Carried unanimously. TB RESOLUTION NO. 2008=248: Support of the Energy and Greenhouse Gas Emissions Element as an Amendment to the Tompkins County Comprehensive Plan WHEREAS, in 2004, the Tompkins County Legislature adopted the Tompkins County Comprehensive Plan to guide County program development and decision making based on a community-defined vision of future growth and development in Tompkins County, and WHEREAS, in 2004, the Town of Ithaca Town Board supported the adoption of the Tompkins County Comprehensive Plan by the Tompkins County Legislature, and WHEREAS, during the comprehensive planning process energy and greenhouse gas emissions were identified as important topics to be included in the Tompkins County Comprehensive Plan, but were delayed for study due to resource limitations at the time with the intention of studying and incorporating the topics as resources became available, and WHEREAS, the Tompkins County Planning Department, with guidance and advice from the Tompkins County Planning Advisory Board and with significant participation from the Tompkins County Environmental Management Council, has developed an Energy and Greenhouse Gas Emissions element to be added to the Tompkins County Comprehensive Plan that address the local energy challenge, and Page 2 of 22 Town Board December 8 , 2008 Final WHEREAS, the County has, through its Department of Planning, engaged in an extensive outreach effort to solicit public input and determine public support for the Energy and Greenhouse Gas Emissions element's Principles, Policies, and Action Items as a means for providing leadership and guiding decision making on energy and greenhouse gas emissions in the community, and WHEREAS, the draft element was subject to wide-ranging opportunities for public review and comment, including four general public meetings and presentations to key community organizations, including the Chamber of Commerce, Tompkins County Council of Governments, and Tompkins County Climate Protection Initiative, and i� WHEREAS, this element is based on current research undertaken by the Tompkins County Planning Department with outstanding assistance from many active groups, organizations, and individuals in the community, and WHEREAS, the element promotes community- wide reduction in energy demand, improvements to energy efficiency, transition to renewable sources of energy, and the reduction of greenhouse gas emissions, and WHEREAS the element is not only consistent with the Tompkins County Comprehensive Plan but also supports other principles and policies of the County Comprehensive Plan, such as nodal development patterns, developing alternative transportation options, investing in local Jobs and business opportunities, and protecting rural resources and natural features, and WHEREAS„ the Tompkins County Planning Advisory Board and Tompkins County Environmental Management Council have both passed resolutions recommending that the Tompkins County Legislature adopt the element as an amendment to the Tompkins County Comprehensive Plan, and WHEREAS, the proposed Energy and Greenhouse Gas Emissions element has been referred to the municipalities in Tompkins County for review and recommendations, and WHEREAS, the Town of Ithaca Town Board has established the Town of Ithaca Comprehensive Plan Steering Committee to update the 1993 Town of Ithaca Comprehensive Plan, and WHEREAS, the Town of Ithaca Town Board in its review of the 1993 Town of Ithaca Comprehensive Plan has identified energy and greenhouse gas emissions as an important subject to consider for incorporation into a Comprehensive Plan update, and WHEREAS, the proposed Energy and Greenhouse Gas Emissions element provides a sound framework for addressing issues of mutual concern to municipalities throughout Tompkins County, now;;, therefore, be it RESOLVED, that the Town of Ithaca Town Board supports the adoption of the Energy and Greenhouse Gas Emissions element by the Tompkins County Legislature as an amendment to the Tompkins County Comprehensive Plan. Page 3 of 22 Town Board December 8 , 2008 Final MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stei S. aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Agenda Item No . 8 Persons to be Heard and Board Comments Supervisor Engman stated he wanted to provide a follow- up to comments made about the Ithaca Area Waste Water Treatment Plant just in case someone else wished to speak to the issue . He explained that in 1981 the City and the Towns of Ithaca and Dryden established an agreement and that agreement has been modified several times since them . All agreements , though , have said something very clearly—that the three partners would own jointly the sewer treatment land , land . The City received $400 , 000 in compensation for that land and about $50 , 000 of that was for some left over equipment from the old Waste Water Treatment Plant . Here ' s the problem : the City received their money, but the Towns did not get their land . The question is , why? Supervisor Engman explained that he has not been able to answer the question as to why it was never effectuated . He reviewed the history and all documents , but the Town and the City can look at the same information and come to different conclusions . It is simply a difference of opinion on the interpretation of the information that is available to them . The Farmer's Market , in reality , has very little to do with it . The Town has not seen the proposed 40-year agreement for the Farmer's Market rental of the property, but he assumed that no one would have any objection to it . He felt it was necessary to settle the issue becau it would be illogical for the Town if the Sewage Treatment Plant ever has to expand to have go back and buy land that it should have already owned . Supervisor Engman is trying establish how much land is involved , which parcel it will eventually become , and how to work that out . Councilwoman Leary was correct in saying that injecting the Farmer' s Market is not really the issue . The issue is which lands are the City and the Towns going to jointly owned . Upon conclusion of his explanation , Supervisor Engman invited the public to address the board . Jim Houghton introduced himself to the board and spoke to the issue of the " Farmer's Market" . He noted that the Farmer' s Market is the source of income for many members of the community. Mr. Houghton added that the Town needs to do some "damage control" if they do not want the issue to be about the Farmer's Market and urged the board to figure out a way for the Farmer' s Market to sign a new lease . With no further comments from the public , Supervisor Engman solicited comments from the board . Councilman Stein thanked Councilman DePaolo for his work on the sound system— great job , huge improvement . Page 4 of 22 Town Board December 8 , 2008 Final Agenda Item No. 9 - Consider setting the first meeting of the Town Board for 2009 and start time,i and discuss year-end meeting Supervisor„ Engman proposed the first meeting of 2009 be held January 12 , 2009 at 5 : 30 p . m . Board members agreed . The board then discussed whether or not it was necessary to hold a Year- End 'meeting and they determined that a Year- End meeting was not needed . Councilman Goodman moved the proposed resolution and Councilman Stein seconded . Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION N0. 2008-249: Setting Organizational and Reqular Meeting BE IT RESOLVED, that the Town Board of the Town of Ithaca will hold its organizational meeting at Town Hall, 215 North Tioga Street, Ithaca, New York on the 12th day of January, 2009 beginning at 5:30 p. m. MOVED: - u Councilman Goodman if SECONDED: Councilman Stein it VOTE. Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman If Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Agenda Item No . 10 - Discuss Town Board meetings for 2009 The board discussed the possibility of holding two meetings a month and thought that it would be beneficial . They decided it was necessary to set a beginning and end time for work sessions . Councilman Stein proposed that the Operations Committee develop a plan for reorganizing Town Board meetings for discussion at the January 12 , 2009 Town Board meeting . The board agreed with Councilman Stein ' s suggestion . Agenda Item No. 11 — Public Hearing to hear public comment regarding A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH JUNE 20. 2009 Supervisor Engman opened the public hearing and invited the public to address the board . There being none , he closed the public hearing . Agenda (item No. 12 in Consider approval of A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH JUNE 20, 2009 Councilman Stein moved and Councilman DePaolo seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote . Carried unanimously . Page 5 of 22 Town Board December 8 , 2008 Final TB RESOLUTION NO. 2008- 250: Resolution Adoptin_q "A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH JUNE 20, 2009 " WHEREAS, the Town Board of the Town of Ithaca adopted Local Law No. 9 of the Yea 2007, entitled 'A Local Law Providing for a Moratorium on Development in the Northeast Corner of the Town for a Period of Two Hundred Seventy (270) Days, " which local law became effective on September 19, 2007, and was due to expire on or about June 14, 2008, and WHEREAS, the Town Board thereafter adopted Local Law No. 8 of the Year 2008, entitled `A Local Law Extending the Moratorium on Development in the Northeast Corner of the Town Through December 20, 2008, " which local law became effective on April 17, 2008, and is due to expire on December 20, 2008, and WHEREAS, the Town Board has undertaken the study referenced in paragraph P of Local Law No. 9 of the Year 2007 through its consultant, LeCain Environmental Services, Inc. ("LeCain '), and WHEREAS, LeCain has submitted to the Town Board written reports dated September 305 2008, and discussed these written reports at the Town Board's October 20, 2008 meeting, and WHEREAS, LeCain 's Ecological Communities Survey report recommends the Town prioritize for conservation the entire study area, or at least certain portions of the study are LeCain 's Spring Survey of Birds and Other Faunal Resources report recommends that t Town not permit development in the entire study area, and WHEREAS, the owner of two parcels in the study area, and a number of residents who live near the study area, provided comments on the LeCain reports to the Town Board at its October 20, 2008 meeting, and WHEREAS, the owner of the two parcels referenced above has provided the Town with numerous documents and a letter dated October 9, 2008, in which the representative of said landowner disagrees with the LeCain recommendations, and WHEREAS, the owner of the two parcels has further provided the Town with letters from its consultants, Terrestrial Environmental Specialists, Inc. and Stearns & Wheler, LLC, dated October 30, 2008 and November 3, 2008, respectively, that disagree with the LeCain reports ' recommendations, and WHEREAS, the Town Board will need time to review and analyze the LeCain reports, study area landowner reports and other documentation that has been received, and comments and documentation from residents. The Town Board anticipates that its review, study and consideration of these items and the other reports, plans, documents and information related to the areas affected by the moratorium can be completed, and legislation and revisions to plans, if needed, can be drafted and properly adopted by June 20, 2009, and Page 6 of 22 Town Board December 8 , 2008 Final WHEREAS, the attorney for the owner of the two parcels submitted a letter to the Attorney for the Town dated November 5, 2008, in which he states the owner of the two parcels has no objection to a six month extension to the moratorium covering his parcels, and WHEREAS, a representative from Cornell University's Real Estate office has informed the Attorney for the Town that Cornell University has no objection to a six month extension to the moratorium covering Cornell's properties, and WHEREAS, a six month extension of the moratorium would extend the current moratorium through June 20, 2009, and WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on December 8, 2008 at 5:50 p. m. to hear all interested parties on the proposed local law entitled "A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH JUNE 20, 2009 "; and I WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town !,of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS, pursuant to the New York State Environmental Quality Review Act ("SEQRA ') and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town " Board that adoption of the proposed local law is a Type 11 action because it constitutes "adoption of a moratorium on land development or construction " pursuant to 6 NYCRR §I! 6175(c) (30), and thus adoption of the proposed local law is not subject to review under SEQRA; NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH JUNE 20, 2009 '; a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. MOVED: Councilman Stein SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman aye; Councilman Levine aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Page 7 of 22 II Town Board December 8 , 2008 Final Agenda Item No . 13 - Consider Approval , and Authorization for the Town Supervisor to sign , contracts for the following services : Society for the Prevention of Cruelty to Animals ( SPCA) , Tompkins County Area Transit (TCAT) , Tompkins County Public Library , Tow residents ' use of City Park Facilities (Cass Park) , Coddington Road Community Cente Cooperative Extension , Learning Web , Recreation Partnership , Gadabout , Lifelong , Huma Services Coalition , Community Science Institute (CSI ) — Water Quality Monitoring , Legal counsel — Susan Brock and Guy Krogh The board discussed past processes of approving and authorizing the Town Supervisor to sign the specified contracts . It was decided to delay approval and authorization of the contracts until January to allow board members time to review proposed contracts . Copies of the contracts would be emailed to board members for their review. Agenda Item No. 14 - Consider Extension of Fire Protection and Emergency Medical Services in the Town of Ithaca Fire Protection District Memorandum of Understanding with the City of Ithaca and the Board of Fire Commissioners until December 31 , 2009 or unless the parties mutually agree to different terms prior to such date Councilwoman Hunter moved and Councilman Stein seconded the proposed resolution . Councilman Levine asked if the MOU needed to specify the length of the contract being negotiated . Supervisor Engman explained that traditionally it has been a traditional 5-year contract with an escape clause . With no further discussion , Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO. 2008-251 : Extension of Fire Protection and Emergency Medi Services in the Town of Ithaca Fire Protection District Memorandum of Understandi with the City of Ithaca and the Board of Fire Commissioners WHEREAS negotiations for a new fire contract with the City of Ithaca are ongoing; and WHEREAS the current Memorandum of Understanding expires December 31 , 2008; NOW THEREFORE BE IT RESOLVED that the Town of Ithaca Town Board approves the extension of the fire contract with the City of Ithaca and the Board of Fire Commissioners until December 31 , 2009 or unless the parties mutually agree to different terms prior to such date; and BE IT FURTHER RESOLVED that the Town Board of the Town of Ithaca authorizes the Town Supervisor to sign a Memorandum of Understanding for Fire Protection and Emergency Medical Services in the Town of Ithaca Fire Protection District on behalf of the Town. MOVED: Councilwoman Hunter SECONDED: Councilman Stein Page 8 of 22 Town Board December 8 , 2008 Final VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Agenda Item No. 15 - Consider approval of a Town of Ithaca E-Records Management Policy as referred to the Town Board by the Records Management Advisory Board and the Operations Committee Ms . Brock : the board with copies of suggested changes . On page 3 , Ms . Brock suggested that the highlighted paragraph read , "Email created in the normal course of official business may be records subject to records management requirements under Chapter 65 , Records Management of the Town of Ithaca Code . ' Councilwoman Hunter asked that the word "normal" be eliminated from the paragraph and the board concurred . She then directed the board ' s attention to page 4 , second paragraph , and reference to " Records Disposition Authorization " . Councilwoman Hunter did not know what Records Disposition Authorization meant and Ms . Billings clarified that it meant the NYS Archives MU - 1 Schedule . It was decided that the reference to Records Disposition Authorization would be replaced with MU - 1 Schedule . Further wording changes were made to make language consistent throughout paragraphs 2 and 3 . Councilwomman Hunter moved and Supervisor Engman seconded the resolution . With no further discussion , Supervisor Engman called for a vote . Carried unanimously . TB , RESOLUTION NO. 2008 — 252: Adoption of the Town of Ithaca E-Records Management Policy WHEREAS the Records Management Advisory Board has developed and recommended an 9 rY P E-Records Management Policy, WHEREAS, the Operations Committee has reviewed the policy and recommended the Town Board adopt said policy, WHEREAS, the Town Board has reviewed the E-Records Management Policy developed and recommended by the Records Management Advisory Board and approved and forwarded by the Operations Committee. NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca does hereby approve said policy to be the official E-Records Management Policy of the Town of Ithaca . MOVED: Councilwoman Hunter SECONDED: Supervisor Engman Page 9 of 22 Town Board December 8 , 2008 Final VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Agenda Item No . 16 = Consider setting a public hearing to hear public commen regarding changes to the Town of Ithaca Ethics Code The public hearing was set for January 12 2 at : 45 . m . 009 5 p g rY p A revised resolution was provided to the board , which listed the proposed changes to the Ethics Code . Ms . Brock explained that she would be drafting a local law to incorporate the proposed changes to the Ethics Code , Councilman Stein moved and Councilman Goodman seconded the revised resolution provided to the board . Mr. Kanter suggested that staff being added to the requirement of filling out an Ethics Disclosure Form be notified and given an opportunity to review and comment on the changes . With no further discussion , Supervisor Engman called for a vote . Carried unanimously. TB RESOLUTION NO. 2008=253: Consider Setting Public Hearin_g Regarding Changes to the Town of Ithaca Ethics Code BE IT RESOLVED that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York on the 12th day of January, 2009, at 5:45 prn for the purpose of considering the addition of certain positions to the list of To employees subject to the annual disclosure statement filing required by the Town of Itha Ethics Code. RESOLVED, that at such time and place all persons interested in the proposed local law may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Page 10 of 22 k Town Board December 8 , 2008 Final Agenda Item No . 17 - Consider Setting a Public Hearing for January 12 , 2009 at XXXp . m . to hear public comment regarding a proposed LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE , TITLED "TAXATION ' , REGARDING SENIOR CITIZEN ' S EXEMPTION Public hearing was set for January 12 , 2009 at 5 : 50 p . m . Councilman DePaolo moved and Councilman Stein seconded the -proposed resolution . Councilwoman Hunter suggested the public hearing notice include language regarding the proposed ;amendment . With no further discussion , Supervisor Engman called for a vote . Carried unanimously. TB RESOLUTION NO. 2008-254: Settinq a Public Hearinq for a LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE, TITLED "TAXATION', REGARDING SENIOR CITIZEN'S EXEMPTION U RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North ' Tioga Street, Ithaca, New York, on the 121h day of January, 2009, at 5:50 p. m. for the purpose of considering the adoption of a local law entitled: h LO CAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE, TITLED "TAXATION'; REGARDING SENIOR CITIZEN 'S EXEMPTION and it is further RESOLVED, that at such time and place all persons interested in such local law may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is ,hereby authorized and directed to publish anotice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilman DePaolo SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. ii Page 11 of 22 Town Board December 8 , 2008 Final Agenda Item No . 18 - Consider setting A PUBLIC HEARING for January 12 , 2009 at XXX . m . to hear public comment regarding a proposed " LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE TITLED "TAXATION " REGARDIN EXEMPTION FOR CERTAIN DISABLED PERSONS WITH LIMITED INCOMES The public hearing was set for January 12 , 2008 at 5 : 55 p . m . Councilman Goodman moved and Councilman Stein seconded the proposed resolution . With no further discussion , Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO. 2008-255: SET A PUBLIC HEARING FOR A "LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE, TITLED "TAXATION", REGARDING EXEMPTION FOR CERTAIN DISABLED PERSONS WITH LIMITED INCOMES RESOLVED, that the Town Board of the Town of Ithaca hold a Public Hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 12th day of January, 2009, at 5:55 p. m, for the purpose of considering the adoption of a local law entitled. LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE, TITLED "TAXATION"; REGARDING EXEMPTION FOR CERTAIN DISABLED PERSONS WITH LIMITED INCOMES and it is further RESOLVED, that at such time and place all persons interested in such local law may be hea concerning the same; and it is further RESOLVED, that the . Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilman Goodman SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Agenda Item No. 19 - Discuss vacancies and 2009 Town Board appointments Supervisor Engman asked board members to let him know what committees they preferred to serve on and he would try to give everyone their preference whenever possible . He directed the board 's attention to the listing in their packet of expiring board/committee appointments . The board discussed the upcoming vacancies . Supervisor Engman asked the board to thi about the positions that need to be filled and noted that appointments will be made at th January 12th meeting . Page 12 of 22 Town Board December 8 , 2008 Final Agenda Item No . 20 - Consider setting a public hearing for the January 12 , 2009 Town Board Meeting at XXXp. m . to hear public comment regarding proposed Lakefront Zone Amendments The public hearing was set for January 12 , 2008 at 6 : 00 p . m . Councilman Goodman moved and Councilman Levine seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO. 2008-256: Consider Setting Public HearingRegarding Proposed Local Law Amendinq Lakefront Residential Zoninq Requirements and Addinq Related Definitions in Chapter 270 of the Town of Ithaca Code BE IT RESOLVED that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York on the 12th day of January 2009, at 6:00 p. m. for the purpose of considering a proposed local law amending Lakefront Residential Zoning requirements and adding related definitions in Chapter 270 of the Town of Ithaca Code; and it is further RESOLVED, that at such time and place all persons interested in the proposed local law may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public 'hearing. MOVED: Councilman Goodman SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Agenda ' Item No . 21 - Consider SEQR determination regardinq acceptance of conveyance of the King Road East parcel of land (tax parcel no. 43-1 -3 .21 ) from Evan Monkemever to the Town of Ithaca (Attachment #2) Councilman DePaolo asked why the Town felt the need or obligation to relinquish the mineral rights to ' Mr. Monkemeyer. Supervisor Engman understood that it was one of Mr. Monkemeyer' s conditions for conveying the land . He explained that the Town 's purpose in receiving the land is to sell it to the Montessori School . The Town will then use the money to provide residents with better parkland in another location . Councilman Stein -moved and Supervisor Engman seconded the SEAR resolution . With no further discussion , Supervisor Engman called for a vote . Carried unanimously . Page 13 of 22 Town Board December 8 , 2008 Final TB RESOLUTION NO. 2008-257: SEOR Determination, Accept conveyance of Tax Parcel No. 43= 1 -3.21 to the Town of Ithaca as general purpose land WHEREAS, on December 1 , 1987, the Town of Ithaca Planning Board granted Fin Subdivision Approval for the Ithaca Estates - Phase ll Subdivision, located off East King Roa . The 8-lot subdivision includes Tax Parcel No. 43- 1 -3. 21 , which consists of 1 . 76 +/- acres and was intended as part of the original subdivision to be conveyed to the Town of Ithaca as a proposed park, and WHEREAS, for various reasons, Tax Parcel No. 43- 1 -3.21 has not been conveyed to the Town, and the Town of Ithaca has been working with Evan N. Monkemeyer, the owner of that parcel, find a better location for a park to serve South Hill residents, and WHEREAS, In 1997, both the Town of Ithaca Planning Board and Town Board adopted resolutions finding that Tax Parcel No. 43- 1 -3. 21 would be better suited for future uses other than as a Town park, and WHEREAS, on May 8, 2008, Mr. Monkemeyer verbally indicated to the Attorney for the Town that he was willing to convey the parcel to the Town as general purpose land without restricting it to park purposes, as long as certain other restrictions are imposed, and WHEREAS, on June 3, 2008, the Town of Ithaca Planning Board ( 1) confirmed that Tax Parcel No. 43- 1 -3. 21 would be better suited for future uses other than as a Town park, because of its location, limited access and environmental characteristics, and (2) modified the Final Subdivision Approval for the Ithaca Estates — Phase 11 Subdivision to require that T Parcel No. 43- 1 -3. 21 be conveyed to the Town of Ithaca as general purpose land, rather th as a park, subject to the Town Board's acceptance as such and further subject to Monkemeyer's submission of an acceptable deed and other necessary conveyance documents to the Attorney for the Town, and WHEREAS, by letter dated November 18, 2008, Mr. Monkemeyer confirmed he is willing to convey the parcel to the Town as general purpose land without restricting it to park purposes, subject to certain other restrictions, and WHEREAS, it has been determined that acceptance of the above-described parcel by the Town Board is an Unlisted action, pursuant to the State Environmental Quality Review Act, 6 NYCRR Part 617, and Town of Ithaca Code, Chapter 148 — Environmental Quality Review, for which the Town of Ithaca Town Board is acting as Lead Agency in this uncoordinated environmental review; and WHEREAS, the Town Board at its regular meeting held on December 8, 2008, has reviewed and accepted as adequate the Short Environmental Assessment Form, Parts 1 and 11 prepared by Town Planning staff for this action; now, therefore, be it RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance for the reasons set forth in the EAF Parts I and ll in accordance with the New York State Environmental Quality Review Act and Chapter 148 the Town of Ithaca Code for the above referenced action as proposed and, therefore, neither Page 14 of 22 Town Board December 8 , 2008 Final Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED: Councilman Stein SECONDED: Supervisor Engman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Agenda qe da tem No . 22 - Consider acceptance of conveyance of the King Road East parcel of land (tax parcel no. 43-1 -3 . 21 ) from Evan Monkemeyer to the Town of Ithaca Councilman Goodman moved and Councilwoman Leary seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO. 2008=258: Accept convevance of Tax Parcel No. 434 -3.21 to the Town of Ithaca as _general purpose land WHEREAS, on December 1 , 1987, the Town of Ithaca Planning Board granted Final Subdivision Approval for the Ithaca Estates - Phase II Subdivision, located off East King Road. The 8-lot subdivision includes Tax Parcel No. 43- 1 -3. 21 , which consists of 1 . 76 +/- acres and was intended as part of the original subdivision to be conveyed to the Town of Ithaca as a proposed park, and WHEREAS, for various reasons, Tax Parcel No. 434 -3. 21 has not been conveyed to the Town„ and the Town of Ithaca has been working with Evan N. Monkemeyer, the owner of that parcel, find a better location for a park to serve South Hill residents, and WHEREAS, In 1997, both the Town of Ithaca Planning Board and Town Board adopted resolutions finding that Tax Parcel No. 434 -3. 21 would be better suited for future uses other than as a Town park, and WHEREAS, on May 8, 2008, Mr. Monkemeyer verbally indicated to the Attorney for the Town that he was willing to convey the parcel to the Town as general purpose land without restricting it to park purposes, as long as certain other restrictions are imposed, and WHEREAS, on June 3, 2008, the Town of Ithaca Planning Board ( 1) confirmed that Tax Parcel No. 43- 1 -3. 21 would be better suited for future uses other than as a Town park, because 'of its location, limited access and environmental characteristics, and (2) modified the. Final Subdivision Approval for the Ithaca Estates — Phase II Subdivision to require that Tax Parcel No. 43- 1 -3. 21 be conveyed to the Town of Ithaca as general purpose land, rather than as a park, subject to the Town Board's acceptance as such and further subject to Mr. Monkemeyer's submission of an acceptable deed and other necessary conveyance documents to the Attorney for the Town, and Page 15 of 22 Town Board December 8 , 2008 Final WHEREAS, by letter dated November 18, 2008, Mr. Monkemeyer confirmed he is willing to convey the parcel to the Town as general purpose land without restricting it to park purposes, subject to certain other restrictions, and WHEREAS, this is an Unlisted Action for which the Ithaca Town Board, acting as lea agency in environmental review with respect to acceptance of the parcel, has on December 8, 2008, made a negative determination of environmental significance, after having reviewed and accepted as adequate a Short Environmental Assessment Form Part I and Part 11 prepared by the Town Planning staff, Now, therefore, be it RESOLVED, that the Ithaca Town Board accepts the conveyance of Tax Parcel No. 43- 1 -3. 21 to the Town of Ithaca as general purpose land, subject to the following conditions: 1 . The following restrictions requested by Mr. Monkemeyer shall apply: a . The proceeds from any sale of the parcel are to be used to purchase additional parkland or to develop infrastructure at existing parks; b. The Town retains a right of first refusal if it conveys the parcel to the adjacent Montessori School and the School thereafter seeks to sell or transfer the parcel; . C, The outdoor storage of materials and structures exceeding 20 feet in height will be prohibited through a deed restriction; and d. Mr. Monkemeyer will retain subsurface mineral rights (including natu gas rights), but not the right to place structures or equipment on the surface to extract or transport such minerals; and 2. Submission to the Attorney for the Town of the deed conveying Tax Parcel No. 43- 1 -3. 21 to the Town of Ithaca along with other necessary documents to complete said conveyance, with such documents subject to review and approval of the Attorney for the Town. MOVED: Councilman Goodman SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Agenda Item No . 23 - Consent Agenda Councilman DePaolo requested approval of minutes be pulled from the consent agenda . Councilman Stein moved and Councilwoman Hunter seconded the approval of the remaini consent items . With no discussion , Supervisor Engman called for a vote . Card unanimously . Page 16 of 22 Town Board December 8 , 2008 Final TB RESOLUTION N0. 2008-259: Consent Agenda Items BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for the following Consent Agenda Items: a. Town of Ithaca Abstract b. Bolton Point Abstract c. Bolton Point appointment MOVED. Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. TB RESOLUTION NO. 2008-259a. Town of Ithaca Abstract WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment, and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 6090 - 6216 General Fund Town wide $ 76, 934. 04 General Fund Part Town $7, 536. 74 Highway Fund Part Town $22, 326. 94 Water Fund $24, 953426 Sewer Fund $46, 779. 83 Trumansburg Rd. Water Main Impr $457050 Hanshaw, Rd Water Main Impr $457. 50 Risk Retention Fund $ 177. 40 Fire Protection Fund $269, 536. 50 Forest Home Lighting District $ 165. 92 Glenside Lighting District $64. 68 Renwick Heights Lighting District $90. 14 Eastwood Commons Lighting District $ 183. 54 Clover Lane Lighting District $22. 15 Winner's ''Circle Lighting District $63. 60 Burlei h Drive Lighting District $75. 25 Westhaven Road Lighting District $245. 07 Coddin ton Road Lighting District $ 145. 07 Trust & Agency $925. 00 TOTAL $451 , 140. 13 Page 17 of 22 Town Board December 8 , 2008 Final MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. TB RESOLUTION NO. 2008w 259b: Bolton Point Abstract WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 609-683 Check Numbers: 11234- 11308 Operating Fund $ 150, 458. 91 Bolton Point Road Project $ 4, 843016 Burdick Hill Tank Project $ 1 , 468. 00 TOTAL $ 156, 770. 07 MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. TB RESOLUTION NO. 2008=259c: Ratify Appointment of Instruments & Controls Mechanic Operator- SCLIWC WHEREAS, there is presently a vacancy in the full time position of Instruments & Controls Mechanic Operator in the Production Department at Southern Cayuga Lake Intermunicipal Water Commission; and WHEREAS, the General Manager, Production Manager and Human Resource Manager interviewed candidates through the solicitation process as the position is no competitive; and Page 18 of 22 Town Board December 8 , 2008 Final WHEREAS, the said individuals have determined that James Bower, Jr. possesses the necessary knowledge and skills to satisfactorily perform the duties of the said position; and WHEREAS, James Bower Jr. was appointed by SCLIWC at the December 4, 2008 commission meeting, Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the SCLIWC appointment of James Bower, Jr. as full time Instruments & Controls Mechanic Operator, retro- active to November 17, 2008; and be it further RESOLVED, this is a 40 hours a week position, at the hourly wage of $ 15. 75, which is an estimated annual salary of $32, 760, from account number SW8320. 101 , with full time benefits; and be it further RESOLVED, a twenty-six (26) week probationary period applies and shall end effective May 18, 2009, with no further action by the Commission or Town Board if there is successful completion of the probationary period as determined by the Production Manager. MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Discussion " of Minutes Councilman ,, DePaolo noted a typo in the November 6 , 2008 Town Board minutes . Page 9 , second paragraph from the bottom , "apologizes" should be "apologies" . He then directed the board 's attention to Page 9 of the November 10 , 2008 minutes and read the second paragraph . .Councilman DePaolo wondered if the statement was sufficient to fulfill the public record . Supervisor Engman responded that the law states the minutes need to reflect what was discussed and what the board 's decision was . Councilman DePaolo thought that there needed to be more to the minutes regarding the discussion of the proposed Lakefront Residential Zoning modifications and Councilwoman Leary agreed . Ms . Billings offered to review the minutes and the tape and insert more detail into the minutes . The board agreed and the minutes would be put on the January 2009 agenda for approval . Councilman bePaolo moved and Councilwoman Leary seconded approval of the November 6 , 2008 minutes with Councilman DePaolo ' s suggested change . Supervisor Engman called for a vote . Carried unanimously. Page 19 of 22 Town Board December 8 , 2008 Final TB RESOLUTION NO. 2008=260: Approve Town Board Minutes of November 6, 2008 WHEREAS, the Town Clerk has presented the minutes for the Budget Town Board meetin held on November 6, 2008 to the Town Board for its review and approval of filing; and WHEREAS, Councilman DePaolo submitted a correction to the minutes; NOW THEREFORE BE IT i RESOLVED, the Town Board does hereby approve for filing the minutes for the meeting held November 6, 2008 with the following correction made at the December 8, 2008 Town Board Meeting. Page 9, second paragraph from the bottom, "apologizes " should read "apologies ". MOVED: Councilman DePaolo SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilman DePaolo, aye; Councilwoman Hunter, aye. Carried unanimously. Aqenda Item No . 24 = Report of Town Officials (Attachment #3) None . Agenda Item No . 25 = Report of Town Committees Councilwoman Hunter reported that she attended the Ithaca Youth Bureau meeting where they discussed the Ithaca Rideshare Web site and how people use it to find rides to and from sporting events . She expressed concerns with liability issues and wondered if other board members were concerned . Councilwoman Hunter then asked for permission to meet with Gay Nicholson and Alane Shapiro to explore funding options for fencing at the community gardens . In response to Councilwoman Hunter's liability concerns regarding Ithaca Rideshare , Supervisor Engman recalled that the Recreation Partnership discussed Ithaca Rideshare , while he was a member of the board ; at that time it was stated that access would be password protected . He also recalled that there was discussion of towns hosting a link on their Web site to the Ithaca Rideshare Web site . Councilwoman Hunter expressed support for the Rideshare initiative , but expressed concern over using the program for transporting children . Councilwoman Leary thought the concern should be brought to the Rideshare program . Supervisor Engman suggested that Councilwoman Hunter obtain written information regarding the Rideshare Program so that . the board could understand the program . The board agreed . Page 20 of 22 Town Board December 8 , 2008 Final Regarding community gardens , the board thought it was a great project and gave Councilwoman Hunter the go -ahead to pursue the project . Public Works Committee Councilman " Stein reported that the committee has been working on the drainage issues in the northeast and there are plans to complete surveying and fieldwork during summer 2009 . Mr. Hebdon has been able to identify where the serious problems are located . The Committee has met -with hydrologists interested in the project and they have developed a broad , conceptual plan for evaluating solutions . Committee members hope to hold a public meeting in March where they can lay out a plan for what could be done , what it would cost , and how it may be funded . Councilman Stein stated he was impressed with the work the Engineering Department has done on the project in cooperation with Public Works , Town Court Supervisor Engman reported that Town Court received a grant from the Justice Court Assistance Program for $3 , 228 . 96 and $2, 035 . 00 will reimburse the Town for the new windows in the Court area . The grant also includes office equipment . Agenda Item No . 26 = Intermunicipal Organizations Councilwoman Leary reported that she attended the Health System 's Agency meeting and the keynote speaker was a 2 -hour program talking about the interrelatedness of different planning issues in the community with health . It emphasized the importance of walkable communities and responsibility of local leadership in keeping the health of the community in mind when decisions are made . Councilman DePaolo reported that he attended a meeting regarding compressed natural gas vehicles . Information was provided about medium and heavy duty vehicle retrofits and incentives available to defray costs . He was interested in sharing that with anyone interested in looking at alternatives . NYSEG currently has a compressed natural gas facility, but it is not well -maintained . Independent contractors and developers of compressed natural gas technology are looking to get a number of partners on board in order to make building infrastructure economically feasible . Councilman DePaolo noted that the city and county are involved -in the meetings . Agenda Item No . 27 — Correspondence No discussion . Executive Session Councilman Goodman moved to enter executive session and #o discuss the employment history of a particular person . Councilman Stein seconded . The board entered executive session at 7 : 57 p . m . Closed Session Upon completion of executive session , the board entered closed session to seek advice of counsel . No further, minutes recorded. Town Clerk excused due to Executive Session and Closed Session . Page 21 of 22 Town Board December 8 , 2008 Final Respectfully Submitted , Karen M . Billings Town Clerk Page 22 of 22 . TR� 12-7872.00-9 AttacYim� tj #/ oc�8 o � 1T ,°2c.4 o / 6 o s1 r1 oN J4, J:T 4 . . A IWo ,e-/G IAA zlo.eos061s5 4 . el' rl IS /fi eld6 / "IC Z'P. 1-1.4- s . ✓vr /d) 14ucc 7-1ve QexarvAr1od.1 o /L rVe _ V4eAAlcy ,P, dsoa.) CoVigl1-7W iC'�� %1 NG/� S cc.J //.� ,E3� Q2 .✓�� u✓e � /UD �l.9Tl� . LIJ_��•�-r uS<.4G� TN�c? �li2�a1G 4e ro( AAP /Svb6,Zr v-�T�� /oelyou c) Goys✓�r. � �vo,� D_ r141E a_d.0 9 . 48 44�r�i- AX0471'Alc /1/OilerLc B , %� . eCi2� � !%. rOiAk) Alp �OlJfy� Lo VvAf Uy/C471oiy� 4A) b J// A2oc-4,oe-f - oofl z ._t<'4 ,p1ov'fo�?'s7 �Y . 7` .�,��.✓G lS-- _ . . ._ / N . .P55 _r_ �� .4'� OiaS _ 1� . V -,d, 2�rJ _ c�� V ! 11 �ASG.�Ta�uS_ T�15uJ . _ / 40_ .0 StrX) 4) O40VOCWJ� r 6varry _A4)4 rf� ciTy �s � ILL. icJO2 � . / as_. 1v,CpGSS . .�1v,4�p - �� - /�u cAKs 5 . ,o.4 .641416 D/sT ld o7� 7o ._AAA JNVD.A_VED. _i$G o<-!GS i A� (<> 6oV4rA I IJ U6. 4FIV7 1 Ti. I�S.. . _ T. c J3,4 VA)C45 4 0 T � / oNi lUO14S 0 A J Tiaus vG6 IQ9q.0967 Abp MP 9Y Bo/{-RD_ OCTOBER 2008 Budget Program Account Balances 50 51 52 53 54 55 56 _ 57 E o a o O o o o' ° ° v rC4 u ° w `u u w v ° °v Dv >_> ° Z 0) d)dr v� N 0 d °o °' O ° � � ° w w m r C E y 0 > N C N L N N e `u h o g u w > C w a U m u r K H y N N 2 N Admin 366,098 105 113,301 7,622 1 ,525 3,430 10,000 8,903 6,098 152 381 151 ,412 Staff '• 4,556,678 110 41 ,360 66, 176 8,272 413,602 248, 161 15,717 32,261 828 ____ 59% 828 827,205 OverTime 360,000 125 (9.296) (2,267) 4,365 43,800 21 ,235 3,600 9,893 82% (5,525) 65,804 Furn & Fixtures 750 205 750 82% 750 . Office Equip 6,730 210 250 1 ,718 0% 1 ,968 Other E le 70,954 225 ( 131 ) 15,588 0 11 ,335 1 , 159 71 % .Telephone 13,700 405 595 27,950 61 % 574 96% Willies 107,909 410 32,698 32,698 Clothes 105,000 415 70% 0 13,362 0 29,917 0 Gas & Oil 52,500 420 43,279 59% (4, 100) (4, 100) Office Expen 8,250 425 924 500 108% 1 ,424 Contracts 67.921 435 (759) 43,892 600 83% 43,732 Staff Devel 63,000 440 0 0 0 0 0 0 26,944 36% Travel 8,000 445 3,964 26,944 57% (3, 161 ) 803 Insurance 109,000 455 739 90% 739 99% Pr mSu I 35,000 460 372 3,502 1 , 176 3,043 (753) 11 ,326 2,766 2,800 470 21 ,432 39% Renfal 1 ,021 48,500 475 Pro 1 ,021 64%Malnt 7,593 7,593 Equip Malnt 161 ,000 476 4,000 4,316 (54,963) 3,037 0 84% 78500 477 (43,610) 127% Equip , Parts 39,089 Bldg Maint 8,800 480 39,089 50% 4,990 4,990 6,231, 090 43% 156,201 76,619 88, 180 468, 190 346,223 44,820 74,800 980 1 ,208 (5,525) 1 ,251 ,696 80% 2008 Accounts.xls 11 /5/08 2008 REVENUE SUMMARY BY ACCOUNT _ : ' ' :.:. L': : X .* :'.W;YS:.{+' KNti.. :±, t - . . ..+:i2X �i 4' x y?f�> 'v ,. .. - • .. .. x OCTOBER Revised PCT Remaining REVENUE YTD REVENUE Collected REVENUE Average Mthly Pro*ected Fire Code Inspection 1565 36 ,000 $31 ,897 89% 14, 103 3, 190 $38, 276 Home & Comm Services 2189 jo $903 100% -1903 90 1 ,084 Public Safety Services 2260 $ 13 ,000 $2,520 19% 10, 480 252 3 ,024 Fire Protective Services 2262 $3,001 , 635 $ 1 , 775,479 59% 1 , 226, 156 $ 177,548 12 , 130,574 Rental of Real .Property 2410 $3,000 $ 1 , 125 38% 11 ,875 113 $ 1 , 350 Rental of Equipment 2414 0 $0 0% $0 Jo 0 Public Safety Permits 2550 $6,500 $6 ,432 99% 68 643 7, 719 Fines & Forfeited Bail 2610 18t000 $3, 972 50% 4, 029 397 4 , 766 Minor Sales 2655 50 $890 1781 % - 840 89 $ 1 ,068 Sale of Equipment 2665 10 $2,430 0% -12,430 243 12 , 916 Insurance Recoveries 2680 5,000 $42, 100 842 -137t 100 $4, 210 50,520 Other Compensation for Loss 2690 50 $0 0% 150 $0 0 Refund Prior Year Ex ense 2701 1200 $ 19, 713 100% -119, 513 1 , 971 23 , 656 Gifts & Donations 2705 $618,000 $678,480 110% -$60,480 $67, 848 814, 176 Unclassified Revenue 2770 110r000 $ 16 0% 19 , 984 2 19 Home & Community Service 3989 0 $2, 117 0% -12, 117 212 l2r540 $3, 701 ,435 $2,568,073 69.4 % $ 1 , 133,362 $64,202 $3,081 , 688 4w11/5/08 w Statistical Summary Board Report for January 1 , 2008 through October 31 , 2008 There are 36 , 243 'records in the Incidents Table . Between Tuesday, January 1 , 2008 and Friday, October 31 , 2008 there were 3 , 568 incidents . Currently there are an average of 11 . 7 incidents per day. ti erage response time for the department is 4 . 51 minutes . The average duration of an incident is 19 .52 nutes . Dollar Loss by Day of the Week 350000 300000 Loss 250000 200000 150000 100000 50000 0 SUN MON TUE w® THU FRI SAT Incidents by First Responding Unit 000 Runs 800 600 400 200 � 0 0) LO d c0 LO N Ch LO co Co CO C7 It N N Average Response Time by Unit 30 25 20 15 10 5 ` b: 1 0 ` O O O M V/ VI M V/ W N1 0 0) 0) � (0 W 11 • • • • • • • • • • I • � E i W S • m• - 1 111 / 1 � 1 / 111 • 1111 / 1111 / z � • • • • • • • • • • Statistical Summary Board Report for October 2008 There are 36 , 243 ' records in the Incidents Table , Between Wednesday , October 1 , 2008 and Friday, October 31 , 2008 there were 357 incidents . Currently there are an average of 11 . 52 incidents per day . AlkAverage response time for the department is 4 .49 minutes . The average duration of an incident is 17. 72 inutes . Incidents by Hour of the Day 25 Runs 20 tt 15 S O O CO p Lo (0 r Ccc) O CO f� 00 O O O O O O O �r r r r r N N N N Incidents by Day of the Week 70 60 Runs 50 ' 40 w x 30 e �9 20 10 SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day 30000 25000 Loss 20000 15000 10000 5000 0 O r N Co d to CO r� N (Y) O , N C'r) "t r , r Lo C,O rr 0,-0- n O N Co O O O O O O O O O O N N N N .j Statistical Summary Board Report for October 2008 There are 36 , 243 records in the Incidents Table , Between Wednesday, October 1 , 2008 and Friday, October 31 , 2008 there were 357 incidents . Currently there are an average of 11 . 52 incidents per day. Average response time for the department is 4 .49 minutes . The average duration of an incident is 17 . 7 minutes . Dollar Loss by Day of the Week 30000 25000 Loss 20000 15000 10000 5000 0 SUN MON TUE WED THU FRI SAT Incidents by First Responding Unit 140 . a 120 Runs 100 80 e 60 40 20 p . 909 905 901 964 906 965 902 939 903 Average Response6Time by Unit 6 5 r Min . 4 il ,3 3 2 L 1 909 905 901 964 906 965 902 939 903 � J) ffy C /¢lL?t dv / /^ 0C/ x- 1+A,1D " car -c k— . � y Fk - 400P Wi 3/1, SOAVVP 6A --� JEAj OA..) rO ZrAlll C'o HHOAJ C0CW(=f Proposed Fee Schedule Change 2006 - 2008 2009 INSPECTIONS Inspection : $40 /hour $44/hour Overtime : $ 60 /hour $ 66/hour PERMITS Temporary Propane Use Permit Permit Free : $40 /operation/single location $44/operation/single location Add Moo $ 11 /month $ 12 /month Add Location : $40 /location $ 12 /location** Welding, Asphalt Kettle, Fireworks, Recreational Burning, and Blasting Permits Permit Fee : $40 $44 Add Month : $ 11 /month $ 12 /month a ,^ rCLY1 � ° CITY OF ITHACA IT 108 East Green Street Ithaca, New York 14850-5690 o MAYOR'S OFFICE e CAROLYN K. PETERSON, MAYOR ° Telephone: 607-274-6501 =tip- Email: mayor @cityofithaca. org Fax: 607-274-6526 MEM®RAMUM To . Department Heads � f From . Carolyn Peterson ` Date . November 3 20.03 Re . Hiring and spending freeze As you know , the outlook for the New York State budget, and its effect on local communities , is uncertain at best , damaging at worst . The city of Ithaca budget must be voted on at - the November 5 Council meeting ; the state legislature and g overnor are convening November 18 to discuss potential cuts of 1 . 5 billion for their current fiscal year , and over 12 billion . for the 2009 / 10 year . These are drastic cuts reminiscent of the cuts ` to revenue sharing that the city received in 1991 . Although the city has built up a healthy fund balance to protect ourselves for a " rainy " day , the following measures will also be instituted : ® A hiring freeze : is instituted immediately . The Vacancy Review Committee is hereby reactivated . The committee consists of Mayor Carolyn Peterson , ,HR Director Schelley Michell - Nunn , Controller Steve Thayer , and - City Administration Chair Maria Coles . All vacancies will be reviewed no matter what stage the hiring process la . in . Appointments will be set up as soon as possible after - notification is given to Schelley . The committee will review what stage the hiring process is in , the immediate need for the position ( is it mission critical ) , the issues that arise if the position is not filled , etc . Specifically , . a . -vacant position maybe approved l . if the filling of . that particular position is essential to the proper functioning of the City government and / or essential to the protection of life and safety of the residents of the City and those we serve and must be filled immediately or 2 . that the department in which a vacant position exists proposes that the vacant position be filled and that another position ( s ) be vacated and left vacant and that the department has the means available to accomplish such action . The vacancy review committee decision shall be final . "An Equal Opportunity Employer with a commitmentto workforce diversification." CJ I Y Obi ITHAC,A .10 West Green Street Ithaca, New W) rk 1-4850- 5497 J s'see� pAe�gC >�AT l 'cIcphtme : 607/272 - 12 " 4 Fax : 607 ,`272 - 279 Novenlbci` 14 , 2008 Board of l ire Commissioners Ithaca I ire Department 310 W Green St Ithaca, NY 14850 Dear Board Members : The Iollowing is the fire Marshal ' s report Tor October 2008 . I Code I I71orcement Division : 'I'lile Codes Enforcement Division received 22 complaints in the month October. "There were 21 complaints closed out, and 17 complaints remain open Ior October and previous Months . The Code Enforcement Division performed 92 inspections or re- inspections . There were 101 violations cited . The Code Eriforcenient Division Issued : 8 operating permits Ior assembly OCCLIpaIICICS ; 2 certificates of compliance Im- 11 re and property maintenance inspections ', I alternative fife suhPression system certificate of compliance ; and 3 Fire alarm system certificates of Comp lance . 1 h'e Code Enforccment Division ISSLIed 5 handicap parking violations, > Fife Golfe parking violations, and 3 prohibited parking zone violations . I , ire Investigation Unit : T 1'ere was one lire investigation in October for a Building Fire at 311 - 313 S . Aurora St in the City oT Ithaca . Public F,diication : There were 7 Public I?ducation Details , 4 Fire Drills Witnessed , and 14 Child Car Seat Inspections in the month of 0ctobei . "An 1 "( 1wil ( )pptwtunity Emph crwith a commiUncnt to workforcc divcrsificntion . " 011 TB 12 / 8 / 2008 ATTACHMENT # 2 Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY ART 1 - PROJECT INFORMATION To be completed by Applicant or Project Sponsor) 1 . Applicant/Sponsor 2. Project Name Acceptance of Tax Parcel No. 43 - 1 -3 .21 as General Purpose Town of Ithaca Town Board Land 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map : ) King Road East just east of Montessori School Tax Parcel Number: 43- 1 -3 .21 4. Is proposed action : NEW? X EXPANSION? MODIFICATION/ALTERATION ? 5. Describe project briefly: (Include project purpose, present land use, current and future construction plans, and other relevant items) : Acceptance by the Town Board of Tax Parcel No. 43 - 1 -3 .21 as general purpose land. The parcel consists of approximately 1 .76 acres located adjacent to the Montessori School. The parcel was originally to be conveyed to the Town of Ithaca as a proposed park site, but the conveyance has not occurred to date. The owner now proposes to convey the parcel to the Town as general purpose land, rather than as a park, subject to certain other restrictions. (Attach separate sheet(s) if necessary to adequately describe the proposed project. ) 6. Amount of land affected : Initially (0-5yrs) 1 . 76+/- Acres (6- 10yrs) 1 . 76+/- (> 10 yrs) 1 . 76+/- Acres ow is land zoned presently? Low Density Residential teysl proposed action comply with existing zoning or other existing land use restrictions? X NO If no, describe conflict briefly: 9. Will proposed action lead to a request for new: Public Road? YES NO X Public Water? YES NO X Public Sewer? YES NO X 10. What is the present land use in the vicinity of the proposed project? Residential X Commercial X Industrial Agriculture Park/Forest/Open Space X Other X Please Describe: School 11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local?) YES NO_X_ If yes, list agency name ,and permit/approval/funding: 12. Does any aspect of the proposed action have a currently valid permit or approval? YES NO_X_ If yes, list agency name and permit/approval. Also, state whether it will require modification. 1 CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Type) : Herb Engman, Supervisor, Town of Ithaca Signature and Date: / tr PART II - ENVIRONMENTAL ASSESSMENT To be completed by the Town; Use attachments as necessary) F. Doesproposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? NO X If yes, coordinate the review process and use the full EAF. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any. C. Could proposed action result in any adverse effects associated with the following: ( Answers may" be handwritten, if legible) C1 . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems? Explain briefly: None anticipated. C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or neighborhood character? Explain briefly: None anticipated. Upon conveyance of the parcel, the Town could hold onto the parcel or convey the parcel to another entity. The Low Density Residential zoning of the site would ensure consistency of any future development on the site with surrounding uses. C3. Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly: None anticipated. The adjacent Montessori School has by agreement with the current owner redeveloped the site with a playing field and associated improvements. C4. The Town's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly: None anticipated. C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly: None anticipated. C6. Long term, short term, cumulative, or other effects not identified in C1-05? Explain briefly : None anticipated. C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly: None anticipated. D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly: See Attached. E. Comments of staff X CB , other attached. (Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE ( To be completed by the Town of Ithaca) Instructions : For each adverse effect identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting(i.e. urban or rural); (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope, and (f) magnitude. If necessary, add attachments or reference supporting material. Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. _X—Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination. Town of Ithaca Town Board Name of Lead Agency Pr arer' s Signature(If different from Responsible Officer) Herb EnEman, Supervisor Name ti 4e of Responsible Officer In Lead Agency c Signature of Contributing Preparer DATE : i nature o s onsible cer in Lead 1 Agency TOWN CLERK' S MONTHLY REPORT TB 12 / 8 / 2008 Attachment # 3 TOWN OF ITHACA, NEW YORK NOVEMBER, 2008 TO THE SUPERVISOR: PAGE 1 V ant to Section 27 , Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys, received e in connection with my office during the month stated above, excepting only such fees and moneys the application ayment of which are otherwise provided for by Law: A1255 5 MARRIAGE LICENSES NO. 08113 TO 08117 87 . 50 4 MARRIAGE TRANSCRIPT 40.00 1 DOMESTIC PARTNERSHIP REG 20.00 TOTAL TOWN CLERK FEES 147.50 A1557 3 SPCA IMPOUND FEES 45 .00 TOTAL A1557 45.00 A2544 DOG LICENSES 568 .00 TOTAL A2544 568.00 B2110 4 ZONING BOARD MTG 400 .00 TOTAL B2110 400000 B2111 12 BUILDING PERMIT 26, 805 . 00 2 BUILDING PERMIT EXTENSIN 75 . 00 1 SIGN PERMITS 3 .00 3 OPERATING PERMIT 250.00 TOTAL B2111 279133.00 B2115 1 SITE PLAN INIT. APL. FEE 100 .00 1 SITE PLAN PRELIM. PLAN 400 . 00 5 SITE PLAN FINAL PLAN 3 ,650 . 00 TOTAL B2115 49150.00 TOWN CLERK' S MONTHLY REPORT NOVEMBER, 2008 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 760 . 50 PAID TO SUPERVISOR FOR PART TOWN FUND 315683 .00 PAID TO COUNTY TREASURER FOR DOG LICENSES 94 .00 PAID TO AG & MARKETS FOR DOG LICENSES 24 . 00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 112 . 50 TOTAL DISBURSEMENTS 329674.00 DECEMBER 1 , 2008 SUPERVISOR HERBERT J. ENGMAN STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I, KAREN BILLINGS , being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Subscribed and sworn to before me this Town Clerk day of 20 Notary Public TOWN OF ITHACA Public Works Department Month of November — Board Report December 8, 2008, Meeting Roads: • Leaf vacuuming and paper bag collection was started on November 3rd, continuing into a second week before completing vacuuming . Many gutters, catch basins and ditches were also vacuumed out to prevent possible problems later on. Leaf bags continued to be collected every Monday for the rest of November . • Cold patching of pot holes continued . • Stop bars, stop signs, and new guiderail were installed at the new intersection of Pennsylvania and Kendall avenues . • Salt was ordered and mixed with majic additive . • Several areas were mowed with the flail mower . • Snow removal began immediately after leaf boxes were removed and vacuums put away for the season . • The last four seasonal employees' terms ended November 26th. • Stone was stock piled. • Traffic counting continued . Parks, Trails, and Preserz)es : ■ Final mowing and leaf blowing were done at several sites before snow forced us to quit for the year . ■ Eastern Heights Park playground installation was ended for this year . A payment voucher will be submitted for the work completed thus far . Disturbed areas were seeded and mulched . ■ Weekly site checks were done . ■ Earth Arts donated and planted six chestnut trees at Tutelo Park . Wire cages were provided to prevent deer browsing. ■ " No Hunting" signs were installed at the road frontage along Route 79 at the East Ithaca Preserve . Water: ♦ Water main breaks were repaired on Coddington Road, Muriel Street, Christopher Circle, Pine Tree Road, and two on Pinewood Place . Sewer: ► Dig Safely New York mark outs were done . ► Sewers were jetted and manholes vacuumed out on Kay Street. ► Weekly pump station checks were performed . December Projects 1 . Inspection on E . King Road sewer main program. 2. Sewer jetting and vacuuming manholes out. 3 . Trim brush and cut down hazardous trees. 4. Snow removal and mixing of salt and additive . 5 . Valve box repairs. 6 . Bucket truck jobs with City tree crew . 7. Circle Drive tree clearing to open up access to drainage structure . ghk Network/ Record Specialist Report December 8 , 2008 Website • Updates : o Site of the Month : December = New York State Department of Taxation o 2009 Final Town Board Budget o New page : Town of Ithaca Justice Court ■ Web Site Redesign o No changes made this month Network • General updates to clients and Town Hall server Additional : Records Management • Attended a Symposium on Electronic Records at TC3 . This symposium focused on managing email , electronic records and legal issues , Freedom of Information Law and e-records and Preservation of E-records . • Sherpa Technologies , Inc, will be giving a demonstration of an email archive appliance to the members of the Records Management Advisory Board . ly 0 F I T� q9 TOWN OF ITHACA 18 2' 215 N . Tio a Street Ithaca N . Y . 14850 www .town. ithaca. ny. us TOWN CLERK 273- 1721 1-1IGHWAY (Roads, Parks, Trails, Water &Sewer) 273 - 1656 ENGINEERING 273 - 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607) 273- 1704 To : Herb Engman , Supervisor Town of Ithaca Peter Stein , Councilperson Pat Leary , Councilperson Tee Ann Hunter, Councilperson Bill Goodman , Councilperson Eric Levine , Councilperson Rich De Paolo Councilperson From : Marnie Kirchgessner, Recreation and Youth Coordinator November, 2008 Activity Report This week ( and it' s only Tuesday) has been so busy November seems along time ago . November was a heavy preparation month for Friday' s ( 12/5 ) test walk of the Healthy Passport part of a collaborate project with the Whole Community Project . The walk will begin at Southside Community Center ( 305 S . Plain St . ) at 4 : 15 PM . Media is invited to come walk with us and the Parkside 4- Hers to find out what this project is about with Each youth participant ( also open to the public) who walks and completes a simple evaluation to provide feedback on the effort will be eligible for prizes . Along the route described in the passport , designed by Cornell student volunteers Melissa Moser, Jennifer Lee and Ashley Miller all participants will stop at Ithaca Town Hall for healthy refreshments . Rob Montana , reporter for the Ithaca Times is doing a news piece to promote the walk which is open to the public . The Healthy Passport Initiative is a collaborative effort of contributors to The Whole Community Project (WCP) located at Cornell Cooperative Extension of Tompkins County and is a collaborative effort of organizations and individuals in Tompkins County to support the health and well -being of our children and youth . The WCP does not embrace just one solution or strategy. It brings together the collective experience of community members to support existing and new initiatives that foster healthy children and families in our community. Through attendance at these meetings I learned about the Safe Ways to School grant opportunity that lead to the Town being awarded a $ 323 , 000 for Warren Road walkway. As education is a requirement of the grant the passport concept will be a key component of encouraging kids to use the walkway . Next semester I will be supervising a number of Cornell students who will be signing up specifically to build on the concept developing walks in all areas of the Town and county. I plan to build on those relationships to establish ongoing connections for service and work study opportunities on other recreational and community building projects to benefit the Town at little or no cost . I ' m also investigating other grant sources to support current and future activities to build a sense of community and neighborhood within the Town of Ithaca . The Town of Ithaca is also holding a press conference to learn about the Images of the Town of Ithaca Project at Town Hall , 215 North Tioga St. , Ithaca on Monday , December 8 , 2008 just prior to the board meeting at 5pm . Images of the Town of Ithaca are photos of some of the Town ' s " secret treasure" locations taken by a teenage resident and Student Work Initiative ( SWI ) participant Will Jones . Will and his brother Sean are budding local artists who expressed an interest in pursuing their passion through the work program . The SWI program provides increased employment opportunities for youth 14 -20 primarily first time job seekers and youth with special circumstance . Youth are accepted on a first come , first served basis with no youth turned away . An active roster of available positions and contacts is maintained for youth not requiring or qualifying for subsidized positions . This effort provides a point of contact for all youth and families to learn about employment opportunities available to them . The Joint Youth Commission recommended funding for subsidized positions to create opportunities for youth that would not exist without this support. This year a training curriculum was developed and offered ( So you want a job) to address issues of how youth can effectively conduct their own work search . Staff works collaboratively with a youth employment network to maximize resources and opportunities . Participants are interviewed , assessed and an individual plan developed with each child and family as appropriate . Increasing community resources such as the creation of a position with the local chamber of commerce should facilitate the placement of more youth with local enterprise creating internships with their own funds . Sites are recruited and developed based on youth 's interests and strengths . Ongoing coaching and monitoring occurs at all sites (currently 20 ) with both youth and supervisors . Both the success and demand for this endeavor continues to grow with over 80 youth requesting assistance to date in 2008 . With increase demand for service and sensitivity to taxpayers concerns Town Supervisor Herb Engman suggested some of Will 's images be used as note cards to sold to the public with any profits returned to the program enabling the Town to offer more opportunities for youth to learn work skills and give back to their community . Ithaca College student fieldwork intern Daielle " Danni " Schmoyer turned the photos into the note cards which will be available for purchase by the community after the press conference and in time for holiday gift giving . The Town plans this effort as the first in a series of creative efforts by Town youth to express themselves and acquaint residents with the beautiful diverse community they reside in . Daielle " Danni " Schmoyer elected to complete a celebrations grant request with all of the promotional material developed . We agreed to a theme of celebrating agriculture on West Hill and Inlet valley as her primary project. She is doing a fantastic job with materials and ideas and I look forward to implementing the concept next fall . She will be doing a full report that I will share at a later date . Town of Ithaca off6ring chan t o a I t o � a ` Health Passport' Do UPS & WNS mom, ► -Keep h local ::We're he Whole Community Project is an l g ' j ='T ' ' oinin m a test walk of a omt Healthy will take;them home and hopefully get ' in the midst of National Buy endeavor of Cornell Cooperative Passport Initiative route:that.starts at the their parents to:go on walks with them,". . M focal Week, which is, designed Extension of Tompkins County, Southside Community Center, located she added: "That's the point of this test; to r to keep peoplesupporting . in conjunction with other local' at 305 S. Plain St. The walk begins at see what .we can improve upon. On Friday, merchants their local mercha as governments; schools and community :` 4:15. p.m.; and will involve the Parkside we'll find out if we've been successful:' opposed to big boic retailers The newly=. - organizations, working to -help fight 4i:-Hen, but anyone from the public is There will be a stop along the route at formed Local First Ithaca group is taking obesity in children: welcome to attend and find out what the. the Ithaca Town Hall, where refreshments :the timely opportunity to get its Local pq "It's trying to deal with overweight ' project is .about.. will be provided and prizes will be Lover Challenge up-and running —more kids and obesity in children, said Marnie . Each youth participant who walks offered,- information can be found at www: s. Kirchgessner; Town-of Ithaca recreation' and completes a simple evaluation to a org - and is planning : localfirstithac and youth coordinator, who is part of the provide feedback on the effort will The Town: of Ithaca is hoping to tie ` Ming we Whole Community Project be eligible. for priies:;'Along the route in`the Healthy Passport concept with a more activities in the co weeks as the holiday shopping season amps up Part of the Project is-the development . ,' described in the passport, designed by $323,000 •Safe Walkways to School Grant And, Mayor Carolyn Peterson is expected . ' . of the Healthy Passport Initiative, which Cornell student volunteers Melissa Moser it has received. The .plan, Kirchgessner to deliver a proclamation atthe Common' is a collaborative effort of contributors to and Ashley Miller, .all partidi ants .will said is-for the town to build a walkway on n Cdu cil . the WCP, to get kids off, of their couches stop at Ithaca .Town Hall for healthy Warren Road next summer and out of doors The. goal is to develop: . . refreshments "Tfie goal is ao educate kids about . ! In�ustiee Jeers to "Healthy orts": for. nei hborhoods : the person or people who y p - g Jennifer Lee, a Cornell undergrad it and get them to use it (the walkway) within all of Tompkins Coun and : is the one who. came u with the initial to walk to schools," she said "This is a � _ destroyed a Bosnian,pine, P h'. . P ., .. s va t $3,800;°. at the Cornell distribute them throughout.schools so . concept, _ Kirchgessner;said, tool to getkids out and the families out lued a youngsters will take their'caregivers and The Passport will include a marked walking around-their neighborhoods, Plantations last week. Staff friends onwalks and learn about their route with landmarks along the way, a And the Passport won't be relegated ` there reported the tree was destroyed community and_ sound lifestyle choices. set of stickers and questions about the to just one route; : in Watkins Pinetum ar a of i e the F. "This is from the realization that the ': neighborhood. An evaluation form also "We want to design a'variety of these hursda A bro�retum sometime between nature of family has changed significantly will be a part of the package, so those for neighborhoods all over Tompkins T ` y e e i g, Nov. 20 and Friday since I was a kid and many parents, working on other Passport routes can . - . County," Kirchgessner said. "We have morning, Nov 21. They said the tree 0 believing they're keeping their kids safe; determine the best way to create new _ a beautiful area and too often kids, appeared to have been cut down with a hatchet or an axe. After cutting down the keep them indoors;" Kirchgessner said: ones especially in lower- and middle-income . tree and dragging it to the edge of the "We-want to get kids outdoors and "It will ask things' like `Did you -homes, just don't get to enjoy their '.road, the perpetrators abandoned it.there. . knowing their neighborhoods. like it?' `Will you do it again?' `Was it neighborhoods:' , You will have a much safer engaging.` Kirch ess ier said. "We want For more information or,to. volunteer Some people just can IeaJe other. S J . ' g peoples thin s alone, and this is I neighborhood when people are outside," to know if it's appropriate for younger to help out with the project, contact . destruction of nature. Here's hoping they: she added. "This is a win-win-win kids, stupid for older kids; and if we're Kirchgessner (607) 273-1721 ext 136: get justice;:; situation " reaching the groups we want to reach. I . _ A reward being offered and anyone with On Friday, Dec. 5; the Town of "We're hoping to be able to distribute Ros MoxTaxa info should call 607-255-1111. . Ithaca will host participants of the WCP these throughout the schools, so that kids I E N &H E' 'A' R 0 Fy Town Engineer's Report for December 8, 2008 Town Board Meeting EARTH FILL PERMITS There were no earth fill Permits applied for or Issued in November. Enforcement activity is continuing on tax parcels 26. -4-2 , and 26. 4. 3 . Enforcement will proceed with a letter requesting compliance. BOLTON ESTATE SUBDIVISION ROAD CONSTRUCTION The SCLIWC has awarded a Contract for the Construction of the Bolton Estate Subdivision Road to F Rizzo Construction of Auburn, NY. A pre construction meeting was held on November 12`h and a notice to proceed was issued by the Commission. Clearing work started on December 1 " and will be take about a week. Road construction work will be limited because of the approach of winter and work on site will be limited to some drainage and utility work. The Town Engineer is providing construction management services to the Commission for the project. The Town is being reimbursed by Bolton Point for the costs of the engineering services . WATER PROJECTS East Shore Drive Water Main Replacement Preliminary design is underway for the replacement in the Town of Ithaca and a section of water main on East Shore Drive in Lansing. Test Borings have been located and drilling was actually started on December Is' and the report from the drilling company will be completed by mid December. After the boring logs and subsurface investigation report are received the preliminary design and cost estimates will be completed. The City of Ithaca has issued the Draft Environmental Impact Statement regarding the decision for the City water supply. The Town Engineer has communicated with the City Public Works Department and indicated willingness to cooperate in a consolidated project regarding the east Shore Drive Water Main Project if the City can make a , commitment by the first of the year. SEWER PROJECTS King Rd Sewer The low bidder was DPH Transportation and Excavating at $ 84, 520 and the Contract was awarded on November 21 ". A preconstruction meeting has been held and the notice to proceed after the contract has been signed, with the work anticipated to start on or about December 8 . The work is expected to take about two weeks to substantial completion with final site restoration in the spring. Joint Interceptor Sewer Projects The Town Engineer is reviewing the 5 year capital plan for interceptor sewers with The Hector Street interceptor sewer is being studied for capacity and need for improvement due to the proposed development projects on the west hill . The Town Engineering staff is working with the City of Ithaca DPW engineering staff to model the sanitary sewer system and develop a detailed improvement plan. The sewer flow monitoring station access improvement project is complete and recalibration of the flow meters and improvements to the flow meters electronics are the next step on the monitoring program. v TOWN ENGINEERS REPORT 12/8/2008 JOINT SEWER PLANT PROJECTS Tertiary Phosphorus Removal Upgrade Crane-Hogan attempted to complete the final repair of the effluent control gate SG-2 in October following a full plant shut down by staff, but had limited success . The engineer and Staff are considering options regarding the problems with the gate. Maximum Allowable Headworks Loading Study The Maximum Allowable Headworks Loading study agreement has been authorized the SJC the background chemical sampling portion of the project is underway. The study is an evaluation of the constituents of the sewa; flow into the plant and estimate the maximum load on the plant. This information is used to evaluate the process of treatment at the plant and the need for pretreatment from industrial users . The study is required by DEC and i information used in developing the criteria for the plant discharge permit. STORM WATER MANAGEMENT Northeast Drainage Study The Northeast Ithaca Drainage area plan to help correct the identified drainage problems is starting to take shape. . The Public Works committee has been reviewing the project progress and a working meeting for project formulation was held with Susan Riha and Todd Walter hydrologist that are familiar with the area. Todd Walker teaches a hydrology class at CU and expressed interest in using the drainage problems in the are as a class project. Creig Hebdon provided watershed and survey information to the class and made a presentation describing the information to the class. The class will evaluate the data and prepare a plan to address the drainage problems . Implementation of Stormwater Management Laws Work on the development of a tracking report for implementation and enforcement activities required by the new Stormwater Management Law is continuing and a detailed report will be presented to the Public Works Committee and then the Town Board regarding administration of this program and how it impacts the Engineering Department work load. DEVELOPMENT REVIEW WESTVIEW SUBDIVISION The Engineering staff is monitoring the sediment and erosion control program (full SWPPP) for the site. The Phase II additional erosion control measures have been installed and are functioning. HOLLY CREEK Engineering staff is continuing to monitor the Storm Water Management system (full SWPPP) . The Site has several areas of being out of compliance with the SWPPP and the staff has worked with the owner to Town Engineers Report December 8, 2008 Daniel R. Walker Page 2 12/3/2008 h Jr TOWN ENGINEERS REPORT 12/8/2008 bring the project into compliance and a building permit for a single family home on lot 2 in the subdivision has been authorized. COUNTRY INN & SUITES Sediment and erosion controls are being monitored for the site. Final restoration and landscaping of the site needs to be completed prior to issuance of the final Certificate of Occupancy. CORNELL COMBINED POWER AND HEAT PROJECT AND SERVICE YARD IMPROVEMENTS The engineering staff reviewed the stormwater management plan for the project and is monitoring the sediment and erosion control measures . Construction of the gas pipeline in the Town of Ithaca Started in September and is continuing. CORNELL ANIMAL HEALTH DIAGNOSTIC CENTER The engineering staff has reviewed the stormwater management plan for the project and is monitoring the sediment and erosion control measures (full SWPPP) . LONGVIEW ADDITION Construction of the addition at Longview has been underway for the last month . The Town engineering staff is monitoring the SWPPP reports and installation of the stormwater management practices . ITHACA COLLEGE COMMUNITY WORK GROUP The Town Engineer as staff and Pat Leary as a Town Board Member sit on the IC Community Work Group which includes representatives of the City and Town South Hill Neighborhood Groups and IC representatives to work on issues that arise from the high student populations in these neighborhoods. The minutes of the November 17, 2008 meeting are included for information on the activities of the group . Present: Peter Meskill, Ed Vallely, Pat Leary, Dan Walker, John Graves, Bill Ferguson, Priscilla Quirk, Dave Maley, Rory Rothman, Cornell Woodson, Mike D 'Agostino, Brian McAree 1 . Student Concerns about Enforcement of Local Ordinances Three Ithaca College students joined the IC/Community Workgroup today to discuss their questions and concerns about how local ordinances are enforced by the City Police and Sheriff' s Office. The students were Meredith Humphrey, Jared Roth, and Jordan Broome. The students were investigating this issue as part of a project for one of their classes. The students voiced their concern that students were receiving tickets from IPD and/or the Sheriff s Office when there was a noise violation at a student residence. In particular, on one or two occasions that were cited by the students, the police/sheriff issued a ticket to each of the' residents of a specific house even though only one or two of the students were present at the time of the violation. For example, one student in a house of four was playing their music loudly at 9 : 15 p .m. on a Saturday evening. The IPD officer responded to the house and issued a ticket to the student who was present, but also issued tickets to the other three students who lived at that address but who were not present. Ed Vallely and Peter Meskill explained the history of this practice. In the past, when IPD/Sheriff s ' office responded to a loud party on South Hill, the officer would ask to speak to the students who lived at that address. Typically, the students at the party would indicate that those students were not present. Therefore, the "hosts" could not Town Engineer's Report December 8, 2008 Daniel R. Walker Page 3 12/3/2008 TOWN ENGINEERS REPORT 12/8/2008 be issued a ticket because they were not present. As a result, the IPD/Sheriff' s office have been issuing tickets for all of the students who reside at the house/address, regardless if they are present or not, in order to address this problem. Ed Vallely and Peter Meskill also shared with the students their approaches to enforcing the city and town noise ordinances. According to the ordinances, an officer does have the discretion to issue a ticket based on their perception that the noise coming from a residence is disturbing the neighbors. The students recommended that the city/town look at using noise meters to measure the noise in order to bring more objectivity to the situation. Peter Meskill explained that he would not urge the town to use this technology because of the expense of purchasing the machines and the subjective nature of interpreting the results in any specific situation. Peter Meskill also indicated that his officers take the approach of providing warnings at the beginning of the school year to students who are violating the ordinances, but that a "zero tolerance" approach is taken if early warnings are not effective in decreasing the noise. Ed Vallely and his officers take a very strict approach to enforcement during their first three weeks of the fall semester and the last three weeks of the spring semester in order to create a civil and respectful atmosphere on South Hill. Ed Vallely also explained the history of the Prospect Street Block Party and how he has approached enforcement in recent years. Although the situation at Prospect Street has improved, IPD has to take a strict enforcement approach with this event in order to avoid dangerous situations from occurring. Ed Vallely also shared some background information regarding multiple ticketing. In some circumstances, students have been given more than one ticket for more than one violation at the same time. For example, students who are confronted by the police may be ticketed for underage drinking. When confronted, some students drop their can of beer/drink, and then are ticketed also for littering. Students find this situation very frustrating and confusing. Ed Vallely shared that their approach related to multiple ticketing came from a recommendation from the city prosecutor. In the past, during court hearings regarding violations and tickets, students and their attorneys argued that there was no clear evidence as to what they were holding (i.e. cup, bottle, etc. ) actually contained alcohol. As a result, the city prosecutor recommended that the police issue tickets for underage drinking and/or littering in order to address this problem. John Graves and Pat Leary shared that the new noise ordinances and strict enforcement of these ordinances by IPD/Sheriff' s Office have really changed the atmosphere on South Hill'. Large scale parties do not occur as frequently, and are confronted much more quickly and strongly by the IPD/Sheriff' s Office. The "quality of life" on South Hill has improved immensely over the past two to three years. Peter Meskill encouraged the students to "police themselves" in order to avoid problems with the police/sheri and avoid fines. John Graves encouraged the students present to attend the monthly South Hill Civic Association meetings on the first Saturday of every month to discuss their concerns and speak with their permanent neighbors on South Hill. 2. Discussion of Recent Accident and Implications: The group discussed the recent accident which took place on 96B . The Ithaca College student who was hit by a car is recovering from the accident. He has a broken leg, broken clavicle, facial injuries, a concussion, and some problems with vision in one eye. We are hopeful that the student will make a full recovery, and they are very eager to return to school as soon as possible. A patrol officer with the Ithaca College Office of Public Safety was also hit at the accident scene by another vehicle. The officer has a broken ankle and broken wrist. He too is recovering from the accident and is presently in rehabilitation for his injuries. The group discussed what steps could be taken to investigate the possibility of creating a continuous walkway from the city line up to Ithaca College along the west side of 96B . Dan Walker clarified that a "walkway" is a path which is maintained by the town, while "sidewalks" are pathways maintained by residents. Therefore, requesting a "walkway" would be in our best interest. Dan shared that the town recognizes the need for a walkway in this area and has designated this location as an area of concern by the town. We also discussed possibilities for walkways along Coddington Road and on a frequently used path between Grandview Place and Hudson Place. Dan Walker and Pat Leary agreed that they would share our concerns with the Public Works Committee and the Town Board. Dan shared that Fred Noteboom and John Cantor on the Town Planning Committee are the two individuals who have a direct connection to this issue. Town Engineer's Report December 8, 2008 Daniel R. Walker Page 4 12/3/2008 TOWN ENGINEERS REPORT 12/8/2008 Brian McAree shared that the College has received approval from the Town Planning Board to construct a pathway on Ithaca College property from the Coddington Road entrance to Ithaca College down to Hudson Street. This pathway will be created as part of the College' s development of the Athletic and Event Center project. This path should create a safe and convenient route for our students to travel downtown and to other areas on South Hill. 3 . Off Campus Module: Because of the late hour, the group was not able to discuss the Ithaca College off campus module at this meeting. Again, the module can be found at www. ithaca.edu/reslife/quiz. We can discuss any feedback members have related to the module at the next meeting. *Next Meeting: February 2 , 2009 at 4 : 00 p.m. in the Ithaca Falls Room, Campus Center* TOMPKINS COUNTY EMERGENCY MANAGEMENT PLANNING COMMITTEE The Town engineer is the Municipal representative on the Tompkins County Emergency Management Planning Committee. The October 14, 2008 Minutes for this group are included for your information. Attending: *Daniel R. Walker Town of Ithaca *Cheryl Nelson TC Public Works *Gregg Cotterill TC American Red Cross *Shawn Martel-Moore TC Administration *Beth Harrington TC DoER *Lee Shurtleff TC DoER *Marsha Pond CMC *Alice Cole TC Health Department Brenda Grinnell-Crosby TC Health Department *John Barber Ithaca Police Department Peter Taylor Ithaca Police Department *Julie Conley-Holcomb City of Ithaca Fred Jensen Kendal at Ithaca Cheryl Hutchison Kendal at Ithaca Dick Bucklin Kendal at Ithaca Jessica Verfuss TC DoER Marcia Lynch TC PIO Carol Hill TC Health Department Scott Doyle TC Planning Department R.E . Gallinger USDA Nancy Oltz TCAT Chuck Wright NYSEMO/ Region IV (* = Voting Member - Voting Quorum Not Present) 1 . There were no agenda changes and it was noted that a voting quorum was not present. Town Engineer's Report December 8 , 2008 Daniel R. Walker Page 5 12/3/2008 4 TOWN ENGINEERS REPORT 12/8/2008 2. Introduction of New Attendees Round table introductions were done . Dick Bucklin introduced Cheryl Hutchison who will be his replacement at Kendal when he retires . 3. Minutes of the Previous Meeting Correction as noted (under Chairperson' s Report) : . . . to 3 : 00 pm, and since many TCEMP members have offices dozen town, she encouraged them and their staff to participate. The E -,,,.ufiye Comm Cheryl met with . . . There was a recommendation made by Alice Cole and seconded by Cheryl Nelson to accept the minutes with corrections as noted . Recommendation was approved . 4. Committee and Member Reports ■ PIO Team (Marcia Lynch) : The PIO Team worked on preparing messages on the national preparedness month in September; different approaches were utilized and some of the messages were actually used as PSAs, new releases and to County employees. 6 Team members are signed up to take the EOC course. At the last meeting, there was a review of equipment to be used by the Team members. It was also decided to hold bi-annual meetings with other PIO representatives from other agencies in the County, such as from the colleges, CMC, etc . There was also discussion about team roles, who will fill them and the potential need to recruit others to fill some of them. ■ Human/Special Needs: No report. ■ Public Education (Carol Hill for Tom Dorman) : Low attendance at these meetin was noted, although the original goal of defining contacts had been reached. It w suggested that this sub-committee be merged with the Training & Exercise su committee. ■ Training & Exercise (Beth Harrington) : There was a good response to the exercise hosted by Cornell . Cornell is working on the AAR draft; one suggestion was to hold exercises every 6 months or so, with a different agency in the County hosting each one. The City of Ithaca will host one on February 12, 2009, with a focus on exercising personnel from various City departments. ■ Recovery (Lee Shurtleff) : Noted that a small group met with SEMO representatives, who presented an overview of the recovery process, with an emphasis on the public assistance system. Updating this annex should be a 2009 goal; there seems to be a good handle on the preparedness, mitigation and response processes . Getting other types of people and agencies involved will lend to revision of this annex . The last SEMO Public Assistance (PA) training in the County was 4 years ago; will be scheduling another one in last spring 2009 . ■ Mitigation Plan (Scott Doyle) : The All-Hazards Mitigation Plan is due for review in 2011 . The annual meeting to review the plan was held earlier this year . It was noted that the City of Ithaca is not part of the County plan and that they have not yet been approved by FEMA . Scott noted that municipalities can join the plan if they were not originally included . The 181 action items have been put into a quick reference format, with completed items noted . Ongoing planning activities will focus flooding, mainly in the following three areas: Town Engineers Report December 8 , 2008 Daniel R. Walker Page 6 12/3/2008 TOWN ENGINEERS REPORT 12/8/2008 o Ludlowville storm water control plan (further information is available on the County' s website under " Planning" ) o TC flood mitigation projects o Updating flood maps for TC and some municipalities There has been some discussion on plan adaptation because of the potential influence of climate changes. Federal funding for updating national flood mapping through the DEC is questionable. Activities should also include hydraulic mapping, rainfall and flood flow estimates, as well as USGS stream gauging. It was suggested that all this information be shared with TCCOG to get wider distribution of the plan. ■ Donated Services (Gregg Cotterill) : This sub-committee is in the process of being re- established and has not met yet. ■ Transportation (Nancy Oltz) : The sub-committee didn' t meet in September, but the Chair has been looking at potential resources and the language of the Annex . It was noted that there was a recent meeting between DoER staff and Highway Superintendents to discuss the new plowing policy; representation from this group and the NYS DOT might be good as resources. ■ Kendal at Ithaca (Dick Bucklin) : It was noted that the NYS DOH has mandated emergency response plans for nursing homes. They have also conducted a State wide survey to help with that process . ■ TC Emergency Management Strategic Group (Shawn Martel-Moore) : The group didn' t meet in September. However, the County legislature did approve $72,000 out of the contingency fund for a County wide Public Access Defibrillation program to be coordinated through the DoER office. ■ Department of Emergency Response (Jessica Verfuss) : It was noted that an EOC Course through NYSEMO will be offered October 22 and 23, 2008 at the CFR building. This is a 11/2-day course. The County did not receive the grant to purchase WebEOC, but we can re-apply next year. Other emergency information management systems are being looked at, including LAN, a system that is being used by NYS. The NWS will be offering a Sky Warn class at the ERC Building on November 5, 2008 beginning at 7: 00 pm. NY Alert has corrected some of the " lock- out" problems previously encountered by individuals trying to sign up when they were already in a group contact. The ability to better customize messages and add GIS features is being worked on. Creation of County notification groups is handled through the DoER, with Jessica as the contact person. Policies on access and management are being developed . ■ Health Department (Alice Cole) : TC employees can receive flu immunization free, and the Clinics are being handled through individual departments. There are 11 public flu clinics with appointments scheduled . The schedule is on the Health Department' s website. ■ Chairperson's Report (Cheryl Nelson) : Please review the contact list to make sure all individual information is correct. Jim Drew will become a voting member as the volunteer Fire/ EMS representative . The one remaining open position is the City of Ithaca elected official . Dan Walker will represent the Town of Ithaca on TCCOG . ■ Communications System Update (Lee Shurtleff) : The new 800 MHz system is operational, with the Ithaca Police Department being the first agency to go online with it. All other law enforcement, fire and EMS agencies, with the exception of Ithaca Fire Department, are now online. It is working well . System development is Town Engineer's Report December 8, 2008 Daniel R. Walker Page 7 12/3/2008 TOWN ENGINEERS REPORT 12/8/2008 ongoing, with discussion with various other agencies and disciplines about coming on line, as well as the future addition of a mobile data system. The last piece of th project will be demobilization of the old system. A ' ribbon-cutting' ceremony fo the new system will be held on 10/ 24/ 08 at 10: 00 am at the Ithaca College site. 5. Development of 2009 Goals There was discussion about this committee' s 2009 goals . The Chairperson will send out a summarization of these goals, which are as follows: 1 ) Additional public and municipal outreach education on preparedness and sheltering 2) Focus on revision of three annexes, transportation, recovery and donated services . 3) Meeting structure and format 4) Training & Education sub-committee to develop a realistic multi-year plan for exercises and drills, in conjunction with addition NIMS training for various agencies 5) Focus on grant-writing skills 6) Development of compatible emergency plans, working together to review all current plans 7) Continued work on developing the sheltering plan, establishing responsibilities, MOUs, etc . 8) Comprehensive look at volunteer management, and establishing priorities for such in view of funding cuts 9) Updating the hazard mitigation plan It was noted that the USDA does offer agricultural training, and also work one-on- one with farmers. They can also do a presentation for emergency planning boards requested . Chuck Wright from SEMO noted that all other counties are facing t same types of issues as here in Tompkins. 6. Next Meeting The next meeting is scheduled for December 9, 2008 at 2:30 pm at the ERC Building. Respectfully submitted, Beth Harrington Town Engineer's Report December 8 , 2008 Daniel R. Walker Page 8 12/3/2008 f of IT�99 TOWN OF ITHACA PLANNING DEPARTMENT 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 - Director of Planning FAX (607) 273-1704 Planning Director ' s Report for December 8 , 2008 Town Board Meeting DEVELOPMENT REVIEW November 4; 2008 Planning Board Meeting: Top Shelf Liquor - Sign, 821 -B Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modification of a sign at the "Top Shelf Liquor" retail store located at 821 -B Danby Road (Rogan ' s Corner), Town of Ithaca Tax Parcel No . 40-4-2 , Neighborhood Commercial Zone. The proposal involves replacing the existing 2 foot wide by 8 feet long wall mounted aluminum sign on the storefront, with a 2 foot wide by 10 foot long wall mounted mylar sign that would be enclosed in a florescent lighted black metal cabinet. The proposed sign would contain the same color scheme and design as the existing sign. James & Julie Rogan, Owners; KFI Holdings LLC, Applicant. Burns Dock Repair & Extension, 1089 Taughannock Boulevard : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed dock repair and extension located at 1089 Taughannock Boulevard, Town of Ithaca Tax Parcel No . 21 -2 -3 , Lakefront Residential Zone. This project involves removing the existing boat hoist and installing a new boat hoist 12 feet further into the lake, adding an 8 foot extension onto the end of the existing dock, and adding new pilings in several locations . Joseph A. & Judith K. Burns, Owners/Applicants , Conifer Village at Ithaca — Fence, 200 Conifer Drive : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modification to the Conifer Village at Ithaca Senior,', Apartments project located at 200 Conifer Drive, Town of Ithaca Tax Parcel No . 27- 1 - 13 . 121 , Multiple Residence Zone. The proposed modification includes constructing a 48" high split rail fence around the existing detention pond. The fence will include a . green chain link fabric fencing on the inside of the cedar rails and will be located approximately six feet back from the edge of the water. Ithaca Senior Living, LLC, Owner/Applicant ; Lisa M . Goodberry, Agent. Revocation of Preliminary Subdivision Approval — Drake 13-lot subdivision, Mecklenburg Road (NYS Route 79) : The Planning Board revoked Preliminary Subdivision Approval for a 13 -lot subdivision on Mecklenburg Road (NYS Route 79), located east of 1362 Mecklenburg Road, Town of Ithaca Tax Parcel No . 27- 1 - 15 . 2 , Agricultural Zone. The proposal had included the subdivision of a 92+/- acre parcel into 12 residential building lots, with a 2+/- acre open space area and 62+/- acres remaining available for agricultural use. The Planning Board granted preliminary subdivision approval for the project on December 6 , 2005 . The applicant has since Town of Ithaca Planning Dtrector 's Report Decem6er`8, 2008 Town Board Meeting decided not to pursue final approval for the project and has not submitted a final plat for review and approval by the Planning Board. Pursuant to Section 176 . 5 (h) of NYS Town Law, the Planning Board may revoke a preliminary subdivision approval if a final plat is not submitted within six months of the granted preliminary approval . November 18 , 2008 Planning Board Meeting: Cornell University Plantations Welcome Center, Comstock Knoll Drive : The Planning Board granted Preliminary Site Plan Approval and Special Permit for the proposed Cornell University Plantations Welcome Center located on Comstock Knoll Drive off Plantations Road, Town of Ithaca Tax Parcel No . 67- 1 -6, Low Density Residential Zone. The proposal involves the construction of a 6,000 +/- square foot Welcome Center which will include a visitor lobby, educational exhibit area, flexible classrooms, a seminar room, and other visitor amenities (restrooms, gift shop, etc. ) . The project will also include a 44 +/- space parking lot and visitor arrival area, new stormwater facilities, a new combined pedestrian pathway and access route to connect the site elements, and new outdoor lighting and landscaping. Cornell University, Owner/Applicant; Christine Carstensen, Agent. Ithaca College Wetland Mitigation Plan, Athletic & Events Center, Located Off of Coddington Road, Northview West, and Rich Road : The Planning Board considered a Sketch Plan for the proposed Ithaca College Wetland Mitigation Plan, as part of the Athletics and Events Center Project, located off Coddington Road near Rich Road, W. Northview Road, and the Water Tower Road, Town of Ithaca Tax Parcel No . ' s 42- 1 -9 .2 and 43 - 1 -4, Medium Density Residential Zone. The proposal involves the construction of approximately 4. 2 acres of wetland in two locations on Ithaca College lands to compensate for approximately 2 . 77 acres of wetland being lost as part of the Athletics and Events Center project. Ithaca College, Owner/Applicant; Richard Couture, Associate Vice-President of Facilities, Agent, Cornell Final t-GEIS : The Planning Board discussed the Cornell draft Final Transportation- focused Generic Environmental Impact Statement (Final t-GEIS) . The t-GEIS includes an identification, examination and evaluation of transportation-related impacts of hypothetical Cornell University population growth scenarios over the next decade on transportation systems and neighborhoods. The t-GEIS addresses these impacts by evaluating and proposing mitigation measures to encourage alternatives to single-occupancy vehicle use by those traveling to and from Cornell . The draft Final t-GEIS includes copies of all of the public comments submitted regarding the t-GEIS and draft responses to these comments that were considered substantive. The Planning Board will consider acceptance of the Final t-GEIS at the December 2 , 2008 meeting. Reviews for Zoning Board (ZBA) : The Planning Department is continuing to work with the new Director of Code Enforcement on transitioning the Zoning Board of Appeals administration function to the Code Enforcement Office. The summary of actions at the November 17 , 2008 Zoning Board of Appeals meeting will be included in the Code Enforcement Director' s monthly report. 2 r r Town o -Ithaca Planning Director 's Report ', December 4'200&-Town Board 11leeting, n CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past month. Codes and Ordinances Committee (COQ : The Committee met on November 19, 2008 . The Committee 'reviewed a revision to the Lakefront Residential Zone amendments to address a comment by the County Planning Department regarding the size of extensions at the end of docks and is sending the revision to the Town Board for consideration at the December 8 , 2008 meeting. The Committee also continued review of the proposed Stream Setback Law, and began discussion of several new items, including possible amendments to language in Conservation Zones regarding tree cutting restrictions, possible zoning amendments regarding fences, and possible amendments to Chapter 221 of the Town of Ithaca Code regarding Signs . The next COC meeting is scheduled for December 17, 2008 . Tentative agenda items include continuation of review of the proposed Stream Setback Law, consideration of amendments to the Zoning provisions regarding fence height and setback, consideration of possible amendments to the language of the Conservation Zones (proposed by the Conservation Board), and consideration of amendments to Chapter 221 of the Town of Ithaca Code regarding Signs. Planning_Committee : The Committee met on November 13 , 2008 and discussed possible follow- up strategies ' to the Conservation Board ' s report, "Saving Ithaca ' s Views". The Committee agreed that the report is a valuable tool in identifying scenic resources in the Town, and will be asking the Town Board to consider designating the Top Ten Views identified in that report as significant scenic resources . Staff will prepare an outline for further study of significant views in the Town to help identify appropriate preservation strategies. The Committee also recommends that modest displays or signs could be developed at several viewing points, such as at East Shore Park or the Cornell fields at Pine Tree Road. The next meeting of the Committee is scheduled for Thursday;' November 13 , 2008 at 4 : 30 p .m. Agenda items will a report and discussion regarding the Route 96 Corridor Study and a presentation regarding Nodal Development. Comprehensive Plan Committee : The Committee met on November 20, 2008 and finalized arrangements for the residents ' survey, continued discussion and review of a draft Vision Statement for the Town, and continued discussion of the process for meeting with focus groups and neighborhood groups. The next meeting of the Committee is tentatively scheduled for Thursday, December 18 , 2008 at 7 : 00 p .m. Conservation Board: The Conservation Board met on November 6, 2008 . Agenda items included discussion regarding the LeCain Northeast Environmental Study, the Cayuga Lake water quality monitoring plan, 2009 appointments, and regular committee reports and updates. The next meeting of the Conservation Board is scheduled for December 4, 2008 . Route 96 Corridor Management Study: The Technical Review Committee met on November 10, 2008 to discuss an outline for the fourth and final technical report that will be prepared by the Committee. The consultant ' s work has basically been completed, except for some minor revisions to Technical Report #3 and some assistance with elements of the final implementation report if needed. [We will be discussing the implementation report with the Town of Ithaca Planning Committee at its meeting on December I I ' j 3 i a Town of Ithaca Planning Directbr, Report December 8, 2008 ToivnrBoard Meetinge t ' Nodal Development Workshop : Several Planning staff attended the workshop on nodal development on November 12 , 2008, held by Cornell ' s Community and Rural Development Institute (CaRDI). Speakers included Ed Marx, Rolf Pendall and Fernando de Aragon. Subjects focused on the characteristics of nodal development, benefits, and transportation-related aspects. Cornell Transportation Initiative: The ITCTC/Cornell Transportation Initiatives Committee met on November 19, 2008 to update the listing of projects that are included in Cornell ' s commitment to funding community transportation projects. Town of Ithaca projects for the second year of the program (2009-2010) still include the Hanshaw Road walkway extension (Salem Drive to Sapsucker Woods Road) and Forest Home Traffic Calming Phase I elements (speed tables and entrance features). 4 Town of Ithaca Code Enforcement Monthly Report #Name? Until #Name? Building Permits BP # Date Value Description fee , category 8200 11 /4/2008 $ 100,000.00 Repair fire damage $200.00 renovations to residential 8201 1116/2008 $8700.00 Construct 164 square foot addition and $200.00 additions to convert bath in bedroom by relocating residential staircase 8202 11 /7/2008 $ 11 ,000.00 Tear off and replace roof cover $60.00 renovations to residential 8205 11 /7/2008 $ 160,000.00 Install exterior wall cover on main $550.00 renovations to manufacturing building residential 8203 11 /7/2008 $12 ,000.00 Tear off existing and install metal roof $60.00 miscellaneous cover on barn - non farm use 8204 11 /7/2008 $203,600.00 Tear off and replace roof covering and $550.00 business replace overhead door 8206 1 /10/2008 $ 100,000.00 Add deck, rebuild breakfast area, $200 .00 additions to kitchen alterations residential 8208 1 /12/2008 $240 ,000 .00 New 2-family dwelling unit with 2300 $550.00 new two-family square foot apartment with attached 2- homes car attached garage for each unit 8207 1 /12/2008 $7500.00 Construct partition wall to expand Think $45.00 business Works Suite 137 8211 1 /13/2008 $50,000.00 Demolition $100.00 miscellaneous 8209 1 /13/2008 $ 10,000.00 Tear-off and replace roof cover $45.00 renovations to residential 8212 1 /13/2008 $2 ,500 .00 10 x 14 accessory building $25.00 miscellaneous 8213 1 /17/2008 $240,000.00 New 2-family dwelling unit with 2300 $550.00 new two-family square foot main unit and 1008 square homes foot apartment with attached 2 car 8214 1 /18/2008 $100 ,000.00 Install passenger elevator in factory $200.00 business 8217 1 /20/2008 $2 ,000.00 Construct wall partitions in Suite 210 $25.00 conversions of use 8215 1 /20/2008 $ 10,000 .00 Repair bearing wall and install window; $45.00 renovations to repair sill plate under bearing wall residential 8216 1 /20/2008 $ 12,000 .00 Replace boat hoist and extend dock $60.00 miscellaneous 8218 1 /20/2008 $ 10 ,000.00 Construct wall partitions for future $45.00 business Novomer expansion 8220 1 /26/2008 $200 ,000.00 Remodel and add second story $550.00 additions to residential Wednesday, December 03, 2008 Page 1 1 Town of Ithaca Code Enforcement Monthly Report #Name? Until #Name? 8219 1 /26/2008 $ 16 ,500.00 Front portico addition $60 .00 additions to residential Totals $1 ,574,750 .00 $4, 120.00 Certificates of Occupancy BP # Address Description CO Temp 7004 124 Pine Tree Rd Replace existing roof and siding 11 /4/2008 ❑ 8149 117 Judd Falls Rd Repair/replace 10 foot chimney section 11 /4/2008 ❑ 7022 918 Danby Rd Re-roof existing two-family home 11 /4/2008 ❑ 8057 940A East Shore Dr Convert existing enclosed porch into 11 /6/2008 ❑ habitable space & convert bathroom into 8170 1462 Hanshaw Rd New deck 11 /10/2008 ❑ 8051 117 Alumni St Alterations to Dillingham Center 11 /10/2008 ❑ 7019 122 Rich Rd 240 square foot covered pavilion 11 /10/2008 ❑ 7014 1150 Danby Rd Remodel bath in Suite 500 11 /13/2008 ❑ 8109 651 Dryden Rd Control room alterations 11 /13/2008 ❑ 7024 1422 Slaterville Rd Window replacement,install insulation 11 /13/2008 ❑ and remove window and replace with 7033 111 Budeigh Dr Install new siding, replacement windows 11 /17/2008 ❑ over 50% & construct roof over entrance 6674 950 Danby Rd Construct interior wall partitions in 11 /19/2008 ❑ Manufacturing 7063 100 Vera Cir Convert garage into bedroom/bathroom 11 /20/2008 ❑ 7079 109 Concord PI Install roof mounted photovoltaic 11 /21 /2008 ❑ system - 420 sq ft 8066 247 Dubois Rd Install 107 sq. ft. mounted photovoltaic 11 /21 /2008 ❑ system 8148 120 Homestead Cir Repair/replace 2 foot section of chimney 11 /21 /2008 ❑ above roof 8175 161 Whitetail Dr Install 100 square foot photovoltaic 11 /21 /2008 ❑ system on roof of existing structure 8186 118 Birchwood DrS Install picture window in existing structure 11 /24/2008 ❑ / remove existing double hung windows Complaints Wednesday, December 03, 2008 Page 2 " i 1 Town of Ithaca Code Enforcement Monthly Report #Name? Until #Name? Date Address Complaint Type Disposition 11 /3/2008 1150 Danby Rd fire Other 11 /12/2008 correspondence Other 11 /24/2008 1406 Trumansburg Rd building code Pending 11 /25/2008 71 Woodcrest Ave correspondence Other Existing Building CO Field Visits Building Code 97 omplaint/Investigation 9 ire Safety 3 ire Emergency 1 Total 110 T�. Wednesday, December 03, 2008 Page 3