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HomeMy WebLinkAboutTB Minutes 2008-11-10 Regular Meeting of the Ithaca Town Board 'Monday, November 10, 2008 at 5 : 30 p . m . 215 North Tioga Street, Ithaca, NY 14850 AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of City of Ithaca Common Council — Robin Korherr 4 . Report of fire Commission — written report 5 . Report of Tompkins County Legislature — Mike Koplinka Loehr — Dist . 11 6 . 5 : 45 p . m . - Persons to be Heard and Board Comments 7 . 6 : 00 p. m . — Public Hearing — to hear public comment regarding a Local Law amending the Lakefront Residential Zone requirements and adding related definitions in Chapter 270 of Town of Ithaca Code 8 , Consider SEQR regarding a Local Law amending the Lakefront Residential Zone requirements and adding related definitions in Chapter 270 of the Town of -Ithaca 9 . Consider adoption of a Local Law amending the Lakefront Residential Zone requirements and adding related definitions in Chapter 270 of the Town of Ithaca 10 . 6 : 15 p . m . — Public Hearing - to hear public comment regarding a Local -Law to amend Chapter 250 of the Town of Ithaca Code , Titled "Vehicles and Traffic , " by Adding Stop Signs at Certain Intersections 11 . Consider and approve a Local Law Amending Chapter 250 of the Town of Ithaca Code , Titled "Vehicles and Traffic , " by Adding Stop Signs at Certain Intersections — Pennsylvania and Kendall Avenues 12 . 6 : 18 p. m . — Public Hearing — to hear public comment re : A LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE A PORTION OF TAX PARCEL NO . 36 . - 1 -4 . 2 LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL 130 Consider SEAR regarding A LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE APPORTION OF TAX PARCEL -NO . 36 . - 1 -4 . 2 LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL Preliminary — November 4, 2008 14 . Consider and approve a LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE A PORTION OF TAX PARCEL NO . 36 . - 1 -4 . 2 LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL 15 . Consider permanent waiver of fees and insurance for the use of Town Hall facilities by government and not-for-profit groups 16 . Consider Authorization to Close the Pew Trail Capital Project Accounting & Finance Records 17 , Consider Authorizing the Town Supervisor To Sign The Bond Anticipation Note ( BAN ) Renewal For The Trumansburg Road and Hanshaw Road Water Main Projects 18 , Consider Release of Temporary Easement on Tax Parcel No . 45 . - 1 -56 — Chase Farm Subdivision ( 189 King Road East) 19 . Consider accepting a title to a portion of Judd Falls Road as a Town highway and the related path and continuing maintenance responsibilities for same a . Consider approval of SEQR for accepting title to a portion of Judd Falls Related and the Related Pedestrian Strip 20 . Consider setting a public hearing for December 8 , 2008 at p . m , re : a Local Law extending the moratorium on development in the Northeast corner of the Town through June 20 , 2009 21 . Consider authorization for Town Supervisor to execute a contract with Cornell University Survey Research Institute to conduct a resident' s survey for the Comprehensive Plan update 22 . Consider award of contract for King Road East lateral sewer extension project 23 . Consider Consent Agenda a . Town Board minutes of November 6 , 2008 b . Appointment of Water Treatment Plant Operator — SCLIWC c . Approval of the 2009 Floating Holiday d . Approval of Records Management Half Day — Friday Nov. 21 , 2008 24 . Report of Town Officials 25 . Report of Town Committees 26 . Report of Intermunicipal Organizations 27 . Correspondence 28 . Consider Adjournment Preliminary — November 4, 2008 Town of Ithaca Town Board Sign-In Sheet Meeting Date: MONDAY, NOVEMBER 10, 2008 Please Print your information to ensure accuracy in the meeting minutes Print Name Print Address e-mail �/ o � l� � v Gi�.rn �+k�ca I ► r�e s " � r@ � aC& i V ,r IS � U ; 0 .0c) 1 ho V �. 14HRY FA58ROwi gk"TTK61 )E/ i' qAY F . Wolvi ® go % cam 9J4 lei I ( ' p Yid . $ F Regular Meeting of the Ithaca Town Board Monday, November 10 , 2008 at 5 : 30 p . m . 215 North Tioga Street, Ithaca, NY 14850 Expanded Discussion of Docks — Lakefront in purple . Present Herb Engman , Supervisor; Pat Leary, Councilwoman ; Peter Stein , Councilman ; Eric Levine , Councilman ; Bill Goodman , Councilman ; Tee-Ann Hunter, Councilwoman ; Rich DePaolo , Councilman . Staff Karen Billings , Town Clerk ; Fred Noteboom , Highway Superintendent ; Dan Walker, Town Engineer; Jonathan Kanter, Director of Planning ; Bruce Bates , Director of Code Enforcement ; Judy Drake , Human Resources Specialist ; Susan Brock, Attorney for the Town . Others Rob Montana , Mike Koplinka- Loehr, Augie Monkemeyer, Sam Swansbrough , Marshall Spaulding , Alacia Campice , Katie Acriber, Joe Burns , Larry Fabbroni . Call to Order Supervisor Engman called the meeting to order at 5 : 35 p . m . and led the assemblage in the Pledge of Allegiance . Additional Agenda Items Supervisor Engman added the following items to the end of the agenda : Discussion of Year End Meeting and Executive Session to discuss employment histories of particular persons and contracts under negotiation . Agenda Item No . 5 - Report of Tompkins County Legislature — Mike Koplinka Loehr — Dist. 11 Legislator Koplinka- Loehr appeared before the board and reported the following : • The 911 Emergency Communications System is on - line and has greater coverage than expected . There is close to 100% coverage . • The new County Administrator, Joe Mareane , started in October. • The County is proposing 3% tax levy increase and have planned for cost- shifts coming down from the State . Supervisor Engman commented that he attended the Route 96 Corridor Study Committee and he was very impressed with the work that is being done . He thought that it would be a very valuable study once the final document is prepared . TB November 10 , 2008 Pg 2 Agenda Item No . 16 - Consider Authorization to Close the Pew Trail Capital Project Accounting & Finance Records Councilman Stein moved and Councilman Levine seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO . 2008-233 : AUTHORIZATION TO CLOSE THE PEW TRAIL CAPITAL PROJECT ACCOUNTING & FINANCE RECORDS WHEREAS , at the November 9 , 2000 Town Board meeting the William & Hannah Pew Bike & Pedestrian Trail (aka Pew Trial) was authorized under Resolution No . 177 ; and WHEREAS , the NYSDOT Representative , Peter Bartolotta and the Town ' s Park Maintenance Manager certified the Pew Trail project is completed to the satisfaction of the NYSDOT ; and WHEREAS , the Town Budget Officer is recommending that the accounting and finance records of the Capital Project — Pew Trail be officially closed and the remaining unexpended monies , totaling $ 110 , 126 . 12 , be returned to the General Town wide Fund ($53 , 405 . 22 ) and the General Part Town Highway Fund ($56 , 720 . 90) for in kind services as incurred during the construction of the project ; NOW THEREFORE BE IT , RESOLVED , that the Town Board approves , authorizes and directs the Town Budget Officer to close the Pew Trial accounting and finance records , record all other transactions necessary to close this capital project fund . MOVED : Councilman Stein SECONDED : Councilman Levine VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Agenda Item No . 6 - 5 : 45 p . m . - Persons to be Heard and Board Comments Board Comments Councilman Stein solicited board opinion in changing the start time of Town Board meetings to 6 : 00 p . m . Supervisor Engman thought that it could be a discussion item . Councilman Stein commented that the acoustics in the room make it difficult to hear what people are saying . He asked if Councilman DePaolo would be willing to research TB November 10 , 2008 Pg 3 improving the sound quality of the room . Councilman DePaolo responded that the microphones may need to be replaced and he was willing to research it . Councilman Stein also commented that he thought it was important to have a Town Board member attend the County Legislature and City Common Council meetings . Supervisor Engman agreed that the board should set up a schedule for 2009 for board members to attend the meetings on a rotating basis . Persons to be Heard Larry Fabbroni appeared before the board and encouraged them to set a public hearing extending the moratorium . He thought it would provide time for positive outcomes to be developed . _Agenda Item No . 20 - Consider setting a public hearing for December 8, 2008 at XXX p. m . re : a Local Law extending the moratorium on development in the Northeast corner of the Town through June 20, 2009 Councilman Stein moved the public hearing be set for 5 : 50 p . m . on December 8 , 2008 and Councilman DePaolo seconded . Councilwoman Hunter asked if Ms . Brock saw any legal issues with extending the moratorium . Ms . Brock said " No . " She went on to say, it provides the Town with the time needed to review the developer's consultant responses to the Town 's consultant reports and time for the Town to determine what it thinks is appropriate to be done . With no further discussion , Supervisor Engman called for a vote . Carried unanimously . TB Resolution No . 2008-234 : Consider Setting Public Hearing Regarding Proposed Local Law Extending the Moratorium on Development . in the Northeast Corner of the Town Through June 20, 2009 BE IT RESOLVED that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York on the 8th day of December 2008 , at 5 : 50 pm for the purpose of considering a proposed local law extending the moratorium on development in the Northeast corner of the Town through June 20 , 2009 ; and it is further RESOLVED , that at such time and place all persons interested in the proposed local law may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . TB November 10, 2008 Pg 4 MOVED : Councilman Stein SECONDED : Councilman DePaolo VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously . Agenda Item No. 21 = Consider authorization for Town Supervisor to execute a contract with Cornell University Survey Research Institute to conduct a resident' s survey for the Comprehensive Plan update Councilman Stein moved and Councilwoman Leary seconded the proposed resolution . The board discussed the cost of the survey . Councilwoman Hunter wondered if someone from Cornell would come to a board meeting and discuss the survey results . Mr. Kanter explained that it was not part of the estimate , but the consultants could be asked to give a presentation on survey results . Councilman Stein added that the consultants would provide a detailed written report and his experience has been that the written report is more than adequate . TB RESOLUTION NO . 2008-235 : Authorization to Enter Into an Agreement With Cornell University's Survey Research Institute and Community Relations Office to Conduct a Town of Ithaca Residents ' Survey for the Comprehensive Plan Update WHEREAS , the Town Board established the Comprehensive Plan Committee (the Committee) to prepare an update regarding the 1993 Town of Ithaca Comprehensive Plan and make recommendations to the Town Board regarding the Plan update ; and WHEREAS , the Committee has been meeting regularly in 2008 , and among other work plan elements , has developed a draft Residents ' Survey as one means of providing an opportunity for public input into the Plan update process ; and WHEREAS, the Committee has received a proposed scope of work and cost estimate from the Cornell University Survey Research Institute ( SRI ) to implement the survey on behalf of the Town of Ithaca for an estimated cost of $9 , 891 . 00 , which includes a discount in the cost as described below ; and WHEREAS , Cornell University' s Community Relations Office (CRO) has agreed to co- sponsor the above-described Residents ' Survey with the Town of Ithaca , thereby qualifying the Town for the above - referenced cost , which represents a discount on the cost of the Survey. The original cost estimate for the survey provided by SRI was $ 13 , 616 . 40 , but the co-sponsorship of the Cornell Community Relations Office yields a cost savings to the Town of $3 , 725 . 40 ; and TB November 10 , 2008 Pg 5 WHEREAS , the Committee discussed the SRI proposal and cost estimate at its meeting on October 30 , 2008 , and unanimously recommended that the Town Board authorize the Town Supervisor to enter into an agreement with SRI and CRO to conduct the Residents' Survey , and the Committee also recommended that the Town Board pursue the aforementioned discount through co -sponsorship with Cornell 's Community Relations Office ; and WHEREAS , the Town Board previously authorized an amount up to $ 15 , 000 in Account No . B8020 . 406 ( Planning Study) to be available for conducting the Comprehensive Plan Update Residents ' Survey , and said funds are still available ; and WHEREAS , the Committee would like the flexibility to request that SRI provide additional statistical analysis of the Survey ' results beyond that listed in the cost estimate , to be charged at an hourly rate , if the need arises ; Now , therefore be it RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the Town Supervisor to enter into an agreement with the Cornell University Survey Research Institute and Community Relations Office to conduct the above -described Residents ' Survey in an amount not to exceed the originally budgeted amount of $ 15 , 000 in Account No , B8020 . 406 . MOVED : Councilman Stein SECONDED : Councilwoman Leary VOTE : Supervisor Engman , aye ; Councilwoman 'Leary, aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously . Agenda Item No . 22 = Consider award of contract for King Road East lateral sewer extension project Councilman Stein moved and Councilman DePaolo seconded the proposed resolution . Councilman Stein commented that there was a large spread between the low bid and the high bid . Mr. Walker explained that having a large spread was not uncommon . Councilman DePaolo asked -if cost is the sole criteria for a bid . Mr. Walker responded that it was not ; the Town checks references to verify the contractor is qualified to do the work and questions bids that come in much lower than other bids . He stated that the Town is required to accept the lowest responsible bid . With no further discussion , Supervisor Engman called for a vote . Carried unanimously . TB November 10, 2008 Pg 6 TB RESOLUTION NO. 2008-236: Authorization for Award of Contract for Construction of the King Road East Sewer Main Extension WHEREAS , the Town of Ithaca on October 15 , 2008 received bids for the Town of Ithaca King Road East Sewer Main Extension consisting of construction of a new 8" sewer Lateral extension to run on the South side of King Road East from 209 King Road East to 227 King Road East , and ; WHEREAS , the Town Engineer has reviewed the bids and qualifications of the bidder and has recommended that the responsive low bid of $84 , 520 . 00 for the total project made by DPH Transportation and Excavating , 281 Sabin Rd , PO Box 545 , Spencer, NY , 14883 , is a qualified bid , and WHEREAS , the maximum amount authorized to be expended by the Town of Ithaca for the aforesaid improvement is $ 100 , 856 . 00 , and WHEREAS , the Town Board of the Town of Ithaca approved the order calling for sewer District Improvements on September 8 , 2008 , and WHEREAS , the project is subject to permissive referendum under Article 7 of Town Law and the last day for receipt of a petition requesting a referendum is November 20 , 2008 and at the time of this Board meeting no petition has been received and there is no expectation of a call for a referendum , now; THEREFORE , BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby authorizes the award of the contract for the Town of Ithaca King Road East Sewer Main Extension to DPH Transportation and Excavating , 281 Sabin Rd , PO Box 545 , Spencer, NY , 14883 on November 21 , 2008 if no petition for permissive referendum is received by that date , subject to final approval of the contract documents by the Town Engineer and Town Attorney, and be it further RESOLVED , that the Town Supervisor is hereby authorized and requested to execute such contract upon such approval ; and be it further RESOLVED , that the Town Engineer be , and he hereby is , authorized to approve change orders to such contract upon receipt of appropriate justification provided that the maximum amount of such change orders shall not in the aggregate exceed $5 , 000 . 00 without prior authorization of this Board , and provided further that the total project cost , including the contract , engineering , legal and other expenses does not exceed the maximum authorized cost of the project . MOVED : Councilman Stein SECONDED : Councilman DePaolo i TB November 10 , 2008 Pg 7 VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously. Agenda Item No . 7 - 6 : 00 p . m . — Public Hearinq — to hear public comment regarding a Local Law amending the Lakefront Residential Zone requirements and adding related definitions in -Chapter 270 of Town of Ithaca Code Supervisor Engman opened the public hearing and invited the public to address the board . There being no comments , he closed the public hearing . Agenda Item No . 8 - Consider SEQR regarding a Local Law amending the Lakefront Residential Zone requirements and adding related definitions in Chapter 270 of the Town of Ithaca Councilman Goodman moved and Councilman Stein seconded the proposed resolution . The board discussed the SEQR form and the proposed SEQR resolution . Councilwoman Hunter moved that the answer to number 13 of SEQR be changed to Yes and that the Town Board is giving permission to extend the built environment over a shared natural resource and measures have been taken to limit those impacts through regulating the size of docks . Councilman Stein seconded . Councilwoman Leary proposed an amendment to the motion stating that the extension of the built environment out to a shared natural resource would have impacts , positive and negative , on recreational opportunities . Councilman DePaolo seconded . The board and staff further discussed the proposed language changes to the SEQR form . Supervisor Engman called for a vote on Councilwoman Leary's amendment to Councilwoman Hunter's motion . Ayes : Councilman Goodman , Councilwoman Leary , Councilman Levine , Nays : Councilman Stein , Supervisor Engman , Councilwoman Hunter, Councilman DePaolo . Motion failed . Supervisor Engman called for a vote on the Councilwoman Hunter's amendment . Carried unanimously . Supervisor Engman called for a vote on adoption of the SEAR . Carried unanimously. TB RESOLUTION NO , 2008-237 : SEQR : Proposed Local Law Amending the Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code WHEREAS , this action is the enactment of a local law amending the Lakefront Residential Zoning requirements and adding related definitions in Chapter 270 of the Town of Ithaca Code ; and TB November 10 , 2008 Pg 8 WHEREAS , said proposed local law would , among other things , include definitions for the main terms expressed in the Lakefront Residential Zone regulation , extend maximum allowable dock lengths from 30 feet to 50 feet , begin dock length measurements from the Ordinary High Water line , increase the maximum allowable dock surface area from 300 to 350 square feet , limit the size of boatlifts , permit roofs on boatlifts , permit accessory storage structures within 10 feet of the shoreline , and clarify sections of the existing regulation ; and WHEREAS , this is an Type I Action for which the Town of Ithaca Town Board is acting as Lead Agency in environmental review with respect to the enactment of this local law; and WHEREAS , the Town Board , at a public hearing held on November 10 , 20089 has reviewed and accepted as adequate the Full Environmental Assessment Form , Parts I and II for this action , prepared by Town Planning staff ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance for the reasons listed in Part II of the Environmental Assessment Form in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and , therefore , an Environmental Impact Statement will not be required . MOVED : Councilman Goodman SECONDED : Councilman Stein VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously . Agenda Item No. 9 - Consider adoption of a Local Law amending the Lakefront Residential Zone requirements and adding related definitions in Chapter 270 of the Town of Ithaca Councilman Goodman moved and Councilman Levine seconded . Supervisor Engman called for discussion . Councilman Goodman and Mr. Kanter provided a brief history of the proposed changes to the Lakefront Residential Zone requirements . The board then engaged in a lengthy discussion regarding the proposed local law with board members expressing their views on the changes . TB November 10 , 2008 Pg 9 Councilwoman Hunter noted that the Findings on page 17 of the SEQR , having to do with any impact on open space , was marked "no" . Board members discussed how and if SEQR's can be changed and what consequences any changes incur; Counsel Brock stated that the Board can change the form . Councilwoman Hunter wanted to check this box "yes" because the local law is authorizing people to extend the built environment over a shared natural resource . The Town is mitigating the impacts of that by regulating the sizes of those docks and boat hoists . Councilwoman Hunter made a motion for that change and Councilman Stein seconded . Councilwoman Leary offered different verbiage because she wanted to clarify that this extension of a built environment out to a shared natural resource would have impacts , positive and negative , on recreational opportunities . It would improve recreational opportunities for some and potentially interfere with recreation activities of others . It depends on who and what you are talking about . Councilwoman Leary went on to say that since the example talks about a major reduction of open space , there is a plus side , too in- that it improves recreational opportunities for some and it would be good to capture that . In response , Councilwoman Hunter clarified her point being that it would benefit a small number of people vs . the larger number of people that this would create a negative change . Councilwoman Leary suggested an amendment to Councilwoman Hunter's amendment . Councilman Stein asked for comments from Staff . Mr. Kanter stated that the changes to the SEQR are fine-tuning not substantial ; as along as the Board was still agreeing that it's a small to moderate impact . The Board was agreeing and Councilwoman Leary proposed "extension of the built environment over shared natural resources , which would result in improvement in recreational activities for some , and potential reduction of enjoyment of natural resources for others , which the Town is mitigating . by regulating the size of the docks . " The wording of the original amendment from Councilwoman Hunter was "The local law is authorizing people to extend the built environment over a shared natural resource , and the Town is mitigating the impacts by regulating the size of docks and boat hoists . " A vote on Councilwoman Leary' s amendment failed , 3 yes votes to 4 no votes . The vote on Councilwoman Hunter' s passed . A vote to accept the environmental form as amended , which is to make a negative determination of environmental significance passed . The Board then moved to consider adoption of the local law . Councilman Goodman moved the resolution and Councilman Levine seconded . Discussion followed . Councilman Goodman stated that this has been going back and forth for a couple of years and he , as Chair of the COC has been involved since January . Public comments TB November 10 , 2008 Pg 10 have been taken into account and changes made . Dock length and storage structures at the waterfront have been the hot topics . The current provisions allow a dock length of up to 50 feet which was agreed to by a majority of the COC , not unanimous , but the majority . The same with the allowance of small storage structures at the waterfront . The most recent change was taking out the mooring provisions . The reason the majority of the COC agreed to the maximum of 50 feet due to the research Staff conducted on the average length of existing docks and what other municipalities on the Finger Lakes allow . They felt the 50 feet was needed to allow homeowners with shallow waterfronts to get out far enough to allow their boats to be docked . The square footage was increased to accommodate the longer length and for safety reasons . Mr. Kanter cautioned that any dock proposal has to go to the Planning Board for site plan approval and special permit , which is a very burdensome process . He went on to explain that early on , that was taken out of the proposal , which would then make docks subject to building permits only , unless they did not conform to the Zoning requirements ; in which case they would go to the Zoning Board for a variance . Supervisor Engman mentioned that because of the TC Planning Department's objection , the passage requires a supermajority . He added that there are three "poison pills" for him . 1 ) the length - he does not agree that 50 feet is warranted . He cited the survey by the West Shore Homeowner' s Association which indicated that 30-40 feet was adequate and said that he agrees ; 2) he finds it illogical that by increasing the length , the square footage has to be increased , too . Councilman Stein asked that he expand on that and Supervisor Engman explained that part of what needs to be accomplished with this legislation is to keep docks from becoming party places . Supervisor Engman went on to say that one of the problems , is the tendency to turn docks into an extension of the residence . He said that noise travels very easily over water causing problems for the neighbors ; Supervisor Engman 's last point was 3) allowing storage of materials , particularly gasoline and other types of things , within 10 feet of the shore in buildings . It did not make any sense to him given the potential of high water, flooding and wave action . He was therefore not in favor of the law . He asked for other comments . Councilman Stein wanted to hear more about the square footage . He was under the understanding that the increased square footage was to make it wider for safety and Supervisor Engman ' s comment about parties left him unsure of that fact . Councilman Levine responded by saying that he supports the amendment . The Staff did a tremendous amount of research and this is a reasonable representation of what is already out there . People ' s docks are already this length if not longer. This law is really reflecting what is already there . Councilman Levine also thought 50 feet is a compromise , saying there were suggestions of longer. As far as storage , the intent was for people who had homes way up (on the hill ) would not have to carry their canoes , or whatever, up and down tall , narrow stairs . Although he would hope people would not store gasoline in there , the point is that it would be safer to have it in a storage shed as opposed to left out where it could be swept into the lake . He felt the law represented a TB November 10 , 2008 Pg 11 good compromise that adequately reflects what the real conditions are and what the residents want . Councilman Goodman added that if someone had a 50 foot dock , with a 350 square foot limit , the dock would be 6 feet wide and he thought that was inadequate . He said that he has kayaked frequently on the lake and has been on a lot of docks and believes 8 feet is safe . That would bring the square footage up to 400 ; so the 350 is a compromise . Councilwoman Leary added that both the length and the width was a compromise and Staff surveyed other Finger Lakes communities and many had longer lengths or no regulations at all , so what is being proposed is not extreme . They did consider the storage an improvement in safety for storage of hazardous material . As far as the threat of parties on docks , she did not see it as a major concern . She felt that it was an old -fashioned idea to think of this as pristine wilderness that needs to be kept like the Adirondacks and the idea that anyone using their waterfront for anything other than strictly utilitarian uses was wrong . Basically , people should be able to enjoy their property . Councilman DePaolo had several comments . First , in the definitions sections , the word mooring does not appear in the law so it shouldn 't be referred to . Secondly , he has never been convinced that there is a need to confer by right a 50- foot dock where there is a procedure in place for applying for a 50-foot dock if the need can be proven . He has been persuaded by photos from residents next to long docks whose view has been disturbed and with respect to square footage , the law allows for a range from 3-8 feet and presumably the 3 foot minimum has been deemed safe . So he does not agree with the 8 foot need for safety . He did not think he had enough information to make an informed opinion on flooding dangers for storage but , although he respects the work that has been done and likes the mooring provision being removed , he is still having trouble supporting this as written . Councilwoman Hunter said she does have a concern about the length but thinks that since -people can go to the ZBA for a longer length , then that addresses that concern . She thinks 10 feet is a short distance from the lake and that too could be granted with a variance . She does not feel these things should be allowed by right , but they should be reviewed by a Board . Councilman Stein said that the initial impetus for this came from the Zoning Board of Appeals and the problem is that the ZBA is granting so many of these variances that the Town does not have control . It sounds like whatever we write down as a maximum - is not a maximum because they can go to the ZBA and have it increased . Therefore , the argument made by Staff does not make sense , because the ZBA can just increase it . Supervisor Engman asked Ms . Brock to clarify . She clarified that the request actually came from the Planning Board , not the Zoning Board of Appeals . The current law says that the length of a dock shall be limited to 30 feet but then it goes on to say "longer TB November 10, 2008 Pg 12 dock lengths may be approved by the Planning Board when necessary to reach adequate water depths for proposed boat docking . " The Planning Board did not have any criteria to apply to determine when it is necessary to reach adequate water depths . They asked if they had to look at the length and draft of any proposed boat . Or when the property changes hands , what then ? They were granting longer docks than 30 feet with 65 feet probably being the longest , but they were spending a lot of time on these and that is what initiated the request to the Town Board to take a look at the regulations . It was not a variance question but a part of the law telling the Planning Board to decide . Councilman Stein asked if the 50 feet would be the absolute limit then and Ms . Brock responded that at 50 feet the variance process would take over. She also noted that in the new law, the 50 feet is measured from the ordinary high water line and the 30 feet in the current law is measured from the mean low water line . The high water line is further up the shoreline than the mean low water line so even though it sounds like an extra 20 feet given , it may not be , depending on the property. Councilwoman Leary said the request came to the Board because no one could find any rationale for the 30 feet restriction and how anybody arrived at that measurement and secondly , the Board was trying to get what was reasonable more in line with reality . The fact that the Planning Board was getting so many requests indicated that the limit was not allowing enough length . When other communities were surveyed , there were longer or no limits . That was the impetus to extend the length of the dock . As far as the storage , the closest it can be placed is 10 feet and then only if it is impossible to set it the 25 feet away . Councilman Goodman stated that COC has a representative from the ZBA and that representative supported the 50 feet and the storage . Given the way the Board seems to be feeling , a super majority is not going to happen so it needs to be worked on again . Supervisor Engman said the Board could suggest amendments and approve it such as the length down to 40 feet . He reminded the Board that they do not have to accommodate every person and every large boat . Larger boats have the option of moorings , etc . He asked for comments . Councilman Stein felt that it should go back to Committee . He moved that it be sent back to the COC again . Councilman Goodman seconded . Mr. Kanter commented that sending it back to COC would not accomplish anything because of the make up of the Committee just like the Board . He strongly suggested that the Town Board resolve how it wants to handle it and make the amendments . Since the amendments would be substantial , it could not be adopted , another public hearing would have to be held , but the Board needs to decide . Councilman Goodman said the one thing the Committee could do is address the point that the County made which would release the super majority requirement . Councilwoman Leary thought that would be a good idea . TB November 10 , 2008 Pg 13 Councilman Stein defended his motion by stating, that the Board has gone back to Committee before and . the changes made have gotten more support and he is -willing to try again . He hoped that those who felt strongly enough to vote against the law would go to the Committee meeting and suggest changes . Supervisor Engman stated that as previous Chair and now a Member, he felt that the Committee had done everything it could and he felt the Town Board now needs to make a decision . It is time for a decision . Councilwoman Leary asked how they could make a change that would satisfy the County . Councilman Goodman explained that the County objected to not having any limit on any extension such as a T- or L — shaped dock . So if a limit was set for any extension off a main dock that would satisfy them . Councilwoman Leary asked if that would solve the issue with this Board . Councilwoman Leary agreed with Supervisor Engman , saying that it has gone back to Committee too many times and the change should be made now. Councilman Goodman stated that the change actually can not be made and voted on tonight , so with the COC schedule , make the change next week and then bring it back to the Board . Councilman DePaolo asked if the County would have to relinquish their objection and Mr. Kanter stated that was true . Councilman Stein said he would assume , since they stated their objection so clearly , there would be no issue there . Supervisor Engman reminded the Board that they could reduce the length to 40 feet and the size to 300 square feet and require that any storage building be built at least 25 feet from the edge of the lake and that would accomplish what was needed . But , the vote at hand at the moment was whether to send it back to Committee . Councilwoman Leary said doing any of those things would take a long time and she thought sending -it back to Committee to "clean it up" might work and she ,would rather see it pass or fail with out the super majority requirement . Councilwoman Hunter asked if the Board Members on the COC felt they could make the changes needed to clear the County without it going back to COC or is that skirting the process . Councilwoman Leary asked for clarification and Councilman Goodman restated by saying the question is : Can we make that amendment now as a Board without sending it back to the COC ? The answer is yes , but it may take a long time . Councilman Stein asked that the vote be taken . The motion passed . Councilman Stein moved that the local law be sent back to the Codes and Ordinances Committee for further review and discussion . Councilman Goodman seconded . The board discussed sending the proposed local law back to committee . Councilman Goodman recommended addressing the concerns in the County's letter at the next committee meeting so that a super- majority vote was not needed to adopt the .local -law. Supervisor Engman called for a vote . Ayes : Councilwoman Hunter, Councilman Levine , TB November 10 , 2008 Pg 14 Councilman Goodman , Councilwoman Leary , Councilman Stein . Nays : Councilman DePaolo , Supervisor Engman . Motion carried . O TB RESOLUTION NO , 2008-238 : Referral of Local Law amending the Lakefront Residential Zone requirements to Codes and Ordinances Committee RESOLVED , that the Town Board refers the proposed local law amending the Lakefront Residential Zone requirements to the Codes and Ordinances Committee for further review and discussion . MOVED : Councilman Stein SECONDED : Councilman Goodman VOTE : Supervisor Engman , nay ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , nay ; Councilwoman Hunter, aye . Carried . Agenda Item No . 10 = 6 : 15 p . m . — Public Hearing = to hear public comment regarding a Local Law to amend Chapter 250 of the Town of Ithaca Code , Titled " Vehicles and Traffic , " by Adding Stop Signs at Certain Intersections Supervisor Engman opened the public hearing and invited the public to address the board . There being none , Supervisor Engman closed the public hearing . Agenda Item No. 11 = Consider and approve a Local Law Amending Chapter 250 of the Town of Ithaca Code, Titled " Vehicles and Traffic, " by Adding Stop Signs at Certain Intersections — Pennsylvania and Kendall Avenues Councilman Stein moved and Councilman Levine seconded the proposed resolution . Ms . Brock suggested changes to the resolution . Changes were acceptable to Councilman Stein and Councilman Levine . With no further discussion , Supervisor Engman called for a vote . Carried unanimously. TB RESOLUTION NO . 2008-239 : Consider and approve a Local Law Amending Chapter 250 of the Town of Ithaca Code, Titled "Vehicles and Traffic , " by Adding Stop Signs at Certain Intersections RESOLVED , the Town Board of the Town of Ithaca hereby adopts said LOCAL LAW , entitled " Local Law Amending Chapter 250 of the Town of Ithaca Code , Titled `Vehicles and Traffic' by Adding Stop Signs at Certain Intersections" , a copy of which is attached hereto and made a part of this Resolution ; and TB November 10, 2008 Pg 15 IT IS FURTHER RESOLVED , the Town Clerk is hereby authorized and directed to forward a certified copy of this LOCAL LAW with the NYS Secretary of State as required by law . MOVED : Councilman Stein SECONDED : Councilman Levine VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously . Agenda Item No . 12 - 6 : 18 p . m . — Public Hearing — to hear public comment re : A LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE A PORTION OF TAX PARCEL NO . 36 .-1 -4. 2 LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL Supervisor Engman opened the public hearing and invited the public to address the board . There being none , he closed the public hearing . Agenda Item No . 13 - Consider SEAR regarding A LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE A PORTION OF TAX PARCEL NO . 36 .=1 -4. 2 .LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL Attachment #1 Councilman DePaolo moved and Councilman Stein seconded the SEQR determination . With no discussion , Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO . 2008-240 : SEQR , ADOPTION OF A LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE A PORTION OF TAX PARCEL NO . 36 . -1 -4.2 `LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL WHEREAS , this action kis the adoption of a local law to amend Chapters 270 and 271 of the Code of the Town of Ithaca to rezone a portion of Tax Parcel No . 36 . - 1 -4 . 2 located off Danby Road from Planned Development Zone ( PDZ) No . 1 to Low Density Residential ( LDR) ; and WHEREAS , the owner of the property, Nathalie Bessou , has requested that a portion of Tax Parcel No . 36 . - 1 -4 . 2 , consisting of approximately 5 . 56 acres , be rezoned from .PDZ NO . 1 to Medium Density Residential ( MDR) ; and TB November 10 , 2008 Pg 16 WHEREAS , the Town Board reviewed and discussed the rezoning request at its meeting on October 20 , 2008 , and decided to consider rezoning the property to LDR because the LDR zone is more consistent with the zoning of the immediately adjacent parcel to the north and would afford more protection for the adjacent Conservation Zone than would the MDR zone ; and WHEREAS , this is an unlisted action for which the Town of Ithaca Town Board is acting as Lead Agency in environmental review with respect to the adoption of the above-described local law ; and WHEREAS , the Town Board , at a public hearing held on November 10 , 2008 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; and RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance , in this uncoordinated environmental review, in accordance with the New York State Environmental Quality review Act for the above referenced action as proposed , based on the information in the EAF Part I and for the reasons in the EAF Part II , and therefore , an Environmental Impact Statement will not be required . MOVED : Councilman DePaolo SECONDED : Councilman Stein VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously. Agenda Item No . 14 - Consider and approve a LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE A PORTION OF TAX PARCEL NO . 36 . - 1 -4. 2 LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL Councilman Stein moved and Councilwoman . Hunter seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO . 2008-241 : Resolution Adopting " A LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE A PORTION OF TAX PARCEL NO . 36. -1 -4. 2 LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL" TB November 10 , 2008 Pg 17 WHEREAS , the property known as the "La Tourelle development" is located within Special Land Use District No . 1 ( now referred to as a Planned Development Zone) , and WHEREAS , the Town of Ithaca received an application from the owners of a portion of the property located within Planned Development Zone No . 1 to rezone approximately 5 . 56 acres of Planned Development Zone No . 1 located on Town of Ithaca Tax parcel No . 36 - 1 -4 . 2 to Medium Density Residential , and WHEREAS , the property proposed to be rezoned has not been developed as part of the La Tourelle development , has been subdivided off from the developed portion of the La Tourelle development , and is owned by different persons than the owners of the La Tourelle development , and WHEREAS , the zoning for Planned Development Zone No . 1 does not allow any new residential construction , and the owners of the property proposed for rezoning have requested the zoning change to Medium Density Residential because they would like to build a house on the property , and WHEREAS , the property proposed for rezoning is designated on the Anticipated Land Use Map in the Town of Ithaca ' s 1993 Comprehensive Plan as " Rural Residential , " which is consistent with the zoning in the Town 's Low Density Residential zone , and WHEREAS , the parcel immediately to the north of the property proposed for rezoning is zoned Low Density Residential ; parcels immediately to the east are zoned Medium Density Residential , and the parcel immediately to the west is zoned Conservation , and WHEREAS , the Town Board reviewed and discussed the rezoning request at its meeting on October 20 , 2008 , and decided to consider rezoning the property to Low Density Residential at its November 10 , 2008 meeting , because Low Density Residential zoning is consistent with the zoning of the immediately adjacent parcel to the north and would afford more protection for the adjacent Conservation Zone than the Medium Density Residential zoning of the parcels immediately to the east of the property , and WHEREAS , a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on November 10 , 2008 at 6 : 20 p . m , to hear all interested parties on the proposed local ' law entitled "_A LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE A PORTION OF TAX PARCEL NO . 36. -1 -4.2 LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL" ; and TB November 10 , 2008 Pg 18 WHEREAS , notice of said public hearing was duly advertised in the Ithaca Journal ; and WHEREAS , said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law , or any part thereof ; and WHEREAS , pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617 , adoption of said local law is an Unlisted Action for which the Town of Ithaca Town Board , acting as lead agency in environmental review with respect to the above - referenced local law, on November 10 , 2008 made a negative determination of environmental significance , after having reviewed and accepted as adequate a Short Environmental Assessment Form Parts I and II prepared by Town Planning staff , NOW , THEREFORE , be it RESOLVED , that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW AMENDING CHAPTERS 270 AND 271 OF THE CODE OF THE TOWN OF ITHACA TO REZONE A PORTION OF TAX PARCEL NO . 36 . -1 -4.2 LOCATED OFF OF DANBY ROAD FROM PLANNED DEVELOPMENT ZONE NO . 1 TO LOW DENSITY RESIDENTIAL" , a copy of which is attached hereto and made a part of this resolution ; and it is further RESOLVED , that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law . MOVED : Councilman Stein SECONDED : Councilwoman Hunter Roll Call Vote : Supervisor Engman , aye Councilman DePaolo , aye Councilman Goodman , aye Councilwoman Hunter, aye Councilwoman Leary , aye Councilman Levine , aye Councilman Stein , aye Carried unanimously . TB Final 11 /10/2008 Pg 19 Agenda Item No . 15 - Consider permanent waiver of fees and -insurance for the use of Town Hall facilities by government and not-for-profit groups Supervisor Engman gave a brief overview of the agenda item . Councilwoman Hunter moved and Councilman Stein seconded . Councilman Goodman asked if providing rooms at no charge could be considered a gift of Town property . Ms . Brock answered that it depended upon if there was any cost to the Town . Councilman Stein was concerned with item number le and its exclusion of religious groups . Supervisor Engman thought that Ms . Brock had reviewed the issue and gave an opinion . Ms . Brock responded that she was specifically told not to review it when she raised the issue . Ms . Drake and Ms . Billings stated that changes had not been made to the document since it was approved in April 2008 and Ms . Brock reviewed it at that time . Ms . Brock remembered having raised the issue before Supervisor Engman was the Supervisor and she was told not to pursue the issue . Supervisor Engman did not think that the document was ready for approval since Ms . Brock had not reviewed it . He asked if Councilwoman Hunter and Councilman Stein were willing to withdraw their motion and they did . Councilman Goodman moved that the item be sent, back to the Operations Committee . Councilman Stein seconded . Board members expressed their views on sending the resolution back to committee . Councilwoman Hunter expressed concern with item 2 ( h ) , which exempted political caucuses from being open to the public . Councilman Stein moved to post- pone the agenda item until the December - board meeting . Ms . Brock researched the motion and determined that motion to post-pone takes precedent over other motions . Councilwoman Hunter seconded the motion . The board then debated the motion on the floor. Supervisor Engman called for a vote .on the motion . Ayes : Supervisor Engman , Councilwoman Leary , Councilman Stein , Councilman DePaolo , Councilwoman Hunter. Nays : Councilman Goodman and Councilman Levine . Motion carried . TB RESOLUTION ,NO . 2008-242 : Post-pone approval of Policies for the use of Town Conference Room Facilities RESOLVED , that the Town Board post- pones approval of the policies for the use of Town conference room facilities until its next meeting . MOVED : Councilman Stein SECONDED : Councilwoman Hunter TB Final 11 /10/2008 Pg 20 VOTE : Supervisor Engman , aye ; Councilwoman Leary, aye ; Councilman Stein , aye ; Councilman Goodman , nay; Councilman Levine , nay ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Motion carried . Agenda Item No . 17 = Consider Authorizing the Town Supervisor To Sign The Bond Anticipation Note ( BAN ) Renewal For The Trumansburg Road and Hanshaw Road Water Main Projects Supervisor Engman moved and Councilwoman Leary seconded the proposed resolution . Ms . Brock corrected dates in the proposed resolution . Supervisor Engman and Councilwoman Leary agreed to the changes . Supervisor Engman called for a vote . Carried unanimously. TB RESOLUTION NO . 2008-243 : BOND ANTICIPATION NOTE RESOLUTION : In' the Matter of the Issuance of BAN 01 =08 , a Renewal of BAN 01 =07, which financed' the Water Improvements in the Town of Ithaca known as the Town of Ithaca Trumansburg Road Water Main Improvement and the Town of Ithaca Hanshaw Road Water Main Improvement At a meeting of the Town Board of the Town of Ithaca , Tompkins County , held atr the Town Hall , 215 North Tioga Street , in the City of Ithaca , New York , on the 10th day of November, 2008 , at 5 : 30 o 'clock p . m . prevailing time . PRESENT : Supervisor Herb Engman Councilperson Patricia Leary Councilperson Peter Stein Councilperson Tee -Ann Hunter Councilperson Rich. DePaolo Councilperson Bill Goodman Councilperson Eric Levine WHEREAS , the Town of Ithaca Trumansburg Road Water Main Improvement and the Town of Ithaca Hanshaw Road Water Main Improvement (together, the " Improvement") were duly constructed in accord with Town Law procedures and Local Finance Law requirements ; and WHEREAS , the 'Improvement was financed by a one -year Bond Anticipation Note ("BAN ") , denominated as BAN 01 -07 , issued on or about October 3 , 2007 , which BAN is hereby being renewed ; and WHEREAS , the maximum proposed to be expended by the Town of Ithaca for the aforesaid Water Improvement was $ 1 , 217 , 000 . 00 and the proposed method of financing to be employed by said Town of Ithaca for the aforesaid Improvement was short term financing (financing proposed for less than one year) to be provided by a Fund Balance TB Final 11 /10/2008 Pg 21 Note signed by the Water District in favor of the Sewer District Fund , which Note balance was fully paid through the issuance of BAN 01 -07 by the Town of Ithaca for serial bonds' of the Town , and a public hearing was duly had upon the Improvement and the financing thereof as required by law , and WHEREAS , the issued BAN is approaching its expiration and such financing must be renewed or the debt thereof paid , and WHEREAS , in compliance with the Local Finance Law, the Town Board has decided to partially pay-down the debt pursuant to Local Finance Law §23 . 00 by making a principal and interest payment thereupon and issuing a renewal BAN for the balance thereof . NOW , THEREFORE , BE IT RESOLVED , by the Town Board of the Town of Ithaca , Tompkins County , .New York , as follows : Section 1 . It is hereby determined that it is in the public interest to issue a renewal BAN to finance the remaining debt of the Improvement ; said BAN to be denominated as BAN 01 -08 and to replace and renew BAN 01 -07 , issued on or about October 3 , 2007 ; and Section 2 . The Town of Ithaca hereby authorizes the expenditure of up to $ 1 , 125 , 725 . 00 for the payment of the obligations of the Water District for the Improvement , and all related engineering and design fees , consulting fees , attorneys fees , bidding costs and any other related costs , all of said actions being hereinafter collectively referred to as the " Project . " It is hereby determined that the estimated maximum aggregate cost of the aforesaid specific object or purpose is said amount of $ 1 , 125 , 725 . 00 , and amount is hereby appropriated there for and the plan for the financing thereof shall consist of the issuance of up to $ 1 , 125 , 725 . 00 principal amount of serial bonds ( including , without limitation , statutory installment bonds) pursuant to the provisions of the Local Finance Law , constituting Chapter 33-a of the Consolidated Laws of the State of New York (the " Law") , or bond anticipation notes issued in anticipation of the Bonds . Section 3 . It is hereby re -determined that the period of probable usefulness of the aforesaid specific objects or purposes is 40 years , pursuant to Subdivision 1 of Paragraph a of Section 11 . 00 of the Local Finance Law. It is further determined that the maximum maturity of the serial Bonds herein authorized will exceed five years . Section 4 . Current funds are not required to be provided prior to the issuance of the bonds authorized by this resolution or any bond anticipation notes issued in anticipation thereof , pursuant to subdivision d . 9 . of Section 107 :00 of the Law. The temporary use of available funds of the Town , not immediately required for the purpose or purposes for which the same were borrowed , raised or otherwise created , is hereby authorized pursuant to Section 165 . 10 of the Law, for the capital purposes described in Section 1 of this resolution . The Town shall reimburse such expenditures with the proceeds of the bonds or bond anticipation notes authorized by Section 2 of this resolution . This TB Final 11 /10/2008 Pg 22 resolution shall constitute a declaration of official intent to reimburse the expenditures authorized by Section 1 hereof with the proceeds of the bonds and bond anticipation notes authorized herein , as required by United States Treasury Regulation Section 1 . 150-2 . Other than as specified in this resolution , no money is , or is reasonably expected to be , reserved , allocated on a long -term basis , or otherwise set aside with respect to the permanent funding of the object or purpose described herein . Section 5 . The full faith and credit of said Town of Ithaca , Tompkins County , New York , are hereby irrevocably pledged to the payment of the principal of and interest on said Bonds as the same respectively become due and payable . An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such Bonds becoming due and payable in such year. There shall be annually apportioned and assessed upon the several lots and parcels of land especially benefited by the improvement in proportion to the amount of benefit which the improvement shall confer upon the same , an amount sufficient to pay the principal and interest on such Bonds as the same become due and payable . In the event the collection of such assessments shall be less than the amount required to pay the principal and interest of such obligations as they shall become due , the Town Board shall direct that surplus moneys not otherwise appropriated be applied . Section 6 , Such Bonds , if issued , shall be in fully registered form , and such Fund Balance Note shall be signed in the name of the Town of Ithaca , New York , by the manual or facsimile signature of its Supervisor, and a facsimile of its corporate seal shall be imprinted thereon and attested by the manual or facsimile signature of its Town Clerk (the bonds , if issued , and the Fund Balance Note are herein jointly and/but severally referred to as the Bonds") . Section 7 . Subject to the provisions of this resolution and of the Local Finance Law , pursuant to the provisions of Section 30 . 00 relative to the authorization of the issuance of bond anticipation notes or the renewals of said obligations and of Section 21 . 00 , Section 50 . 00 , Section 54 . 90 , Sections 56 . 00 through 60 . 00 and Sections 62 . 10 and 63 . 00 of the Local Finance Law , the powers and duties of the Town Board relative to authorizing serial bonds and bond anticipation notes and prescribing terms , form and contents as to the sale and issuance of bonds herein authorized , including without limitation the determination of whether to issue bonds having substantially level or declining debt service and all matters relating thereto , and of any bond anticipation notes issued in anticipation of said bonds , and the renewals of said bond anticipation notes , are hereby delegated to the Supervisor of the Town , the chief fiscal officer of the Town (the "Town Supervisor") . Such notes shall be of such terms , form and contents as may be prescribed by said Town Supervisor consistent with the provisions of the Local Finance Law . Further, pursuant to subdivision b . of Section 11 . 00 of the Law, in the event that bonds to be issued for one or more of the objects or purposes authorized by this resolution are combined for sale , pursuant to subdivision c . of Section 57 . 00 of the Law, with bonds to be issued for one or more objects or purposes authorized by other resolutions of the Town Board , then the power of the Town Board to determine the "weighted average period of probable usefulness" (within the meaning of subdivision a . TB Final 11 /10/2008 Pg 23 of Section 11 . 00 of the Law) for such combined objects or purposes is hereby delegated to the Town Supervisor, as the chief fiscal officer of the Town . Further, pursuant to Local Finance Law Section 15 , the Supervisor of the Town of Ithaca is designated as the Chief Fiscal Officer to maintain the records relating to the Bonds , the paying agent on the Bonds , and the registration agent if he or she does not appoint such an agent pursuant to the authority granted elsewhere in this Resolution , if any . The powers and duties of advertising such Bonds for sale , conducting the sale and awarding the Bonds , are hereby delegated to the Town Supervisor, who shall advertise such Bonds for sale , conduct the sale , and award the Bonds in such manner as he or she shall deem best for the interests of said Town , provided , however, that in the exercise of these delegated powers , he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds . The receipt of the Supervisor shall be a full acquittance to the purchaser of such Bonds , who shall not be obliged to see to the application of the purchase money. The Town Supervisor is hereby further authorized to take such actions and execute such documents as may be necessary to ensure the continued status of the interest on the bonds authorized by this resolution and any notes issued in anticipation thereof , as excludable from gross income for federal income tax purposes pursuant to Section 103 of the Internal Revenue Code of 1986 , as amended (the "Code") and to designate the bonds authorized by this resolution and any notes issued in anticipation thereof , if applicable , as qualified tax-exempt bonds in accordance with Section 265 (b) (3) ( B) ( i ) of the Code . The intent of this resolution is to give the Town Supervisor sufficient authority to execute those applications , agreements , instruments or to do any similar acts necessary to effect the issuance of the aforesaid serial bonds or bond anticipation notes without resorting to further action of the Town Board . Section 8 . Subject to the provisions of the Local Finance Law, the power to authorize the issuance of BANs and renewals thereof in anticipation of the issuance and sale of the serial Bonds herein authorized is hereby delegated to the Supervisor, as Chief Fiscal Officer. Such notes shall be of such terms , form and contents , and shall be sold in such manner as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 9 . All other matters , except as provided herein relating to such Bonds , including determining whether to issue such serial Bonds having substantially level or declining debt service and all matters related thereto , prescribing whether manual or facsimile signatures shall appear on said Bonds , prescribing the method for the recording of ownership of said Bonds , appointing the fiscal agent or agents for said Bonds , providing ,for the printing and delivery of said Bonds (and if said , Bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town ) , the date , denominations , maturities and interest payment dates , place or places of payment , and also including the consolidation with other issues , shall be determined by the Supervisor. It is hereby determined that it is to the financial advantage of the Town of Ithaca not to impose and collect from registered owners of such serial Bonds any charges for mailing , shipping and insuring Bonds transferred or exchanged by the fiscal TB Final 11 /10/2008 Pg 24 agent , and accordingly , pursuant to paragraph c of Section 70 . 00 of the Local Finance Law , no such charges shall be so collected by the fiscal agent . Such Bonds shall contain substantially the recital of validity clause provided for in Section 52 . 00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by Section 52 . 00 of the Local Finance Law as the Town Supervisor shall determine , and said serial bonds and any bond anticipation notes issued in anticipation of said bonds shall be general obligations of the Town , payable as to both principal and interest by a general tax upon all the real property within the Town without legal or constitutional limitation as to rate or amount . Section 10 . The validity of the bonds authorized by this resolution and of any bond anticipation notes issued in anticipation of said bonds may be contested only if : (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money ; or ( b) the provisions of law which should be complied with at the date of the publication of such resolution are not substantially complied with , and an action , suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication ; or (c) such obligations are authorized in violation of the provisions of the Constitution . The following vote was taken and recorded in the public or open session of said meeting , and the question of adoption of the foregoing Resolutions were , upon motion made by Supervisor Engman , and seconded by Councilwoman Leary , duly put to a vote on a roll call , which resulted as follows : Supervisor Herb Engman voting aye Councilperson Patricia Leary voting aye Councilperson Peter Stein voting aye Councilperson Tee -Ann Hunter voting aye Councilperson Rich DePaolo voting aye Councilperson Bill Goodman voting aye Councilperson Eric Levine voting aye The Resolution was thereupon declared duly adopted . Agenda Item No. 18 = Consider Release of Temporary Easement on Tax Parcel No . 45 . - 1 -56 — Chase Farm Subdivision ( 189 King Road East) Councilman DePaolo moved and Councilman Stein seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO . 2008-244 : Release of Easement on Tax Parcel 45 . =1 -56 WHEREAS , Greentree of Lockport became the Owner of Lot 8 -Chase Farms Subdivision — Phase One , Tax Parcel No . 45 . - 1 -56 , located in the Town of Ithaca , TB Final 11 /10/2008 Pg 25 Tompkins County, New York by virtue of a deed dated September 21 , 2005 and recorded in the Tompkins County Clerk' s Office at Instrument No . 481547-001 , and WHEREAS , Greentree of Lockport transferred such lot to Michael Dorf and Sherry Colb by deed dated June 6 , 2008 and recorded in the Tompkins County Clerk' s Office at Instrument No . 527475-006 , and WHEREAS , the Town of Ithaca , a municipality with offices at 215 North Tioga Street , Ithaca , New York , is the holder of a temporary easement for ingress and egress for construction vehicles and for emergency vehicles over Lot 8 , Tax Parcel No . 45 . - 1 -56 , as set forth in the easement from The Barden & Robeson Corporation dated December 21 , 1994 , recorded in said Clerk's Office in Book 741 of Deeds at page 279 , and WHEREAS , the location of the easement is depicted on the annexed survey entitled " Resurvey Map , Lots 7 & 8 , Chase Farm Subdivision — Phase One" , prepared by Michael J . Reagan , dated May 9 , 2008 , and WHEREAS , construction and emergency vehicle access to the lots in Chase Farm Subdivision is now available over public roadways dedicated to and accepted by the Town of Ithaca . NOW , THEREFORE , BE IT RESOLVED , the Town of Ithaca hereby releases to Michael Dorf and Sherry Colb , the survivor of them , their successors and assigns , all right , title and interest it has in and to the temporary easement for ingress and egress for emergency vehicles and for construction vehicles over Lot 8 , Chase Farm Subdivision — Phase One as conveyed to said Town by instrument recorded in Book 741 of Deeds at page 279 , and BE IT FURTHER RESOLVED , that the Town Supervisor and all other officers of the Town be and each hereby is authorized and directed to take such additional steps as may be necessary or appropriate to effectuate the release of the temporary easement as set forth above . MOVED : Councilman DePaolo SECONDED : Councilman Stein VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously . Agenda Item No . 19a - Consider approval of SEQR for accepting title to a portion of Judd Falls Related and the , Related Pedestrian Strip (Attachment #2) Ms . Brock suggested changes to the proposed resolution . Board agreed to changes . Councilman Stein moved and Councilwoman Hunter seconded . With no further discussion , Supervisor Engman called for a vote . Carried .unanimously . 1 TB Final 11 /10/2008 Pg 26 TB RESOLUTION NO . 2008=245 : Approval of SEOR for Accepting Title to a portion of Judd Falls Road and the Related Pedestrian Path BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby makes a negative determination of environmental significance based on the information in Part I and reasons in Part II of the Environmental Assessment Form prepared by Town staff . MOVED : Councilman Stein SECONDED : Councilwoman Hunter VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously . Agenda Item No . 19 = Consider accepting a title to a portion of Judd Falls Road as a Town highway and the related path and continuing maintenance responsibilities for same Councilman Stein moved and Councilwoman Hunter seconded the proposed resolution . Councilman DePaolo asked if the Town 's liability changes when title to a road is accepted . Ms . Brock explained the Town would have more liability as the title holder. With no further discussion , Supervisor Engman called for a vote . Carried unanimously. TB RESOLUTION NO . 2008=246 : Accepting a Title to a Portion of Judd Falls Road as a Town Highway and the Related Pedestrian Path and Continuinq Maintenance Responsibilities for Same WHEREAS , the State of New York Department of transportation has completed the project for reconstruction of the bridge on Route 366 over Cascadilla Creek , and in connection with such reconstruction , the realignment of the intersection of Route 366 and Judd Falls Road on the north side of Route 366 ; and WHEREAS , the State has appropriated title to lands for the purposes of such reconstruction and realignment ; and WHEREAS , such reconstruction and realignment also includes the maintenance of a pedestrian way across a pedestrian bridge and northerly along the old Judd Falls Road ; and WHEREAS , the State of New York has completed said project and wants the Town of Ithaca to assume ownership of part of the lands involved in connection with such TB Final 11 /10/2008 Pg 27 project , and the responsibilities for maintenance of the realigned portion of Judd Falls Road and the related pedestrian path and pedestrian bridge ; and WHEREAS , the Town has accepted such maintenance responsibilities upon completion of improvements and now is willing to accept conveyance of the properties to the Town of Ithaca ; and now therefore be it , RESOLVED , that the Town Board of the Town of Ithaca , subject to the conditions set forth below, hereby agrees to accept title in the manner specified , and with respect to the parcels , described as follows : (a) Fee title ownership to premises shown as Parcel 23 on Appropriation Map No . 18 and Parcel 17 , on Appropriation Map No . 15 , vested with Tompkins County Clerk on April 19 , 2002 ; together with the responsibility to maintain the improvements on said parcel ; and ( b) Permanent easement right on the premises shown as Parcel 18 on Appropriation Map No . 15 vested with Tompkins County Clerk on April 19 , 2002 , together with maintenance responsibility for the improvements located on said parcel ; and (c) The maintenance responsibilities for the portion of the pedestrian right-of- way located within DOT' s highway right-of-way line for Route 366 , being a strip of land approximately 21 . 7 meters long along the north line of the Route 366 right-of-way line and approximately 5 . 2 meters wide ; and it is further RESOLVED , that the acceptance of said title and maintenance responsibility is conditional upon the following : (a) Receipt of a deed or other instrument of conveyance satisfactory to the Town Supervisor with the advice of the attorney for the Town conveying , at no cost to the Town , good and marketable title in and to such roadway and pedestrian way ; and ( b) That if the premises conveyed are no longer used for public transportation purposes , the premises herein conveyed shall automatically revert to and vest in the Grantors without re -entry or other affirmative act by the Grantors , and at no cost to the Grantors . RESOLVED , that the Town Supervisor and all other officers of the Town be and each hereby is authorized and directed to take such additional steps as may be necessary or appropriate to effectuate the transfer of title and fulfillment of the conditions as set forth above . MOVED : Councilman Stein TB Final 11 /10/2008 Pg 28 SECONDED : Councilwoman Hunter VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously. EXHIBIT A DESCRIPTION OF PARCELS TO BE CONVEYED PARCEL NO . 1 Fee title in and to ALL THAT TRACT OR PARCEL OF LAND situate in the Town of Ithaca , Tompkins County , New York , being the realigned portion of Judd Falls Road north of New York State Route 366 as more particularly shown on NYS DOT Fee Appropriation Map No . 18 , Parcel No . 23 , vested with the Tompkins County Clerk on April 19 , 2002 , prepared for State Highway No . 1867 , under P . I . N . 303316 , PARCEL NO . 2 Fee title in and to ALL THAT TRACT OR PARCEL OF LAND situate in the Town of Ithaca , Tompkins County , New York , being an irregular parcel of land on the north side of the new proposed highway boundary of New York State Route 366 and being more particularly shown on NYS DOT Fee Appropriation Map No . 15 as Parcel No . 17 , vested with the Tompkins County Clerk on April 19 , 2002 , prepared for State Highway No . 1867 under P . I . N . 3033169 PARCEL NO . 3 A permanent easement in and to ALL THAT TRACT OR PARCEL OF LAND situate in the Town of Ithaca , Tompkins County, New York , being an easement over the existing Judd Falls Road and being more particularly show on NYS DOT Fee Appropriation Map No . 15 , Parcel No . 18 , vested with the Tompkins County Clerk on April 19 , 2002 , prepared for State Highway No . 1867 under P . I . N . 303316 , PARCEL No . 4 Accepts maintenance responsibility, snow removal , and use and occupancy of a pedestrian way located within the highway right-of-way of Route 366 adjacent to and immediately south of the easterly portion of the parcel described as Parcel No . 2 above , being a curving strip of land used for pedestrian way more particularly shown as a pedestrian way connecting between Parcel No . 2 and to Parcel No . 3 described above all as more particularly shown on an Alignment Plan prepared for the State of New York Department of Transportation under Filename 303316BH . WK2 dated October 2001 being drawing P2 prepared by Camp , Dresser & McKee . TB Final 11 /10/2008 Pg 29 Copies of all of the above referenced maps are filed in the offices of the Director of Planning of the Town of Ithaca . Agenda Item No. 23 = Consider Consent Agenda Councilman Stein moved and Councilwoman Hunter seconded . Ms . Billings asked that approval of the minutes- . be pulled because they are not ready. Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO . 2008-247 : Consent Agenda Items BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for the following Consent Agenda Items : a . Appointment of Water Treatment Plant Operator — SCLIWC b . Approval of the 2009 Floating Holiday C , Approval of Records Management Half Day — Friday, November 21 , 2008 MOVED : Councilman Stein SECONDED : Councilwoman Hunter VOTE : Supervisor Engman , aye ; Councilwoman Leary, aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously . TB RESOLUTION NO . 2008=247a : Ratify Provisional Appointment of Water Treatment Plant Operator= SCLIWC WHEREAS , there is presently a vacancy in the full time position of Water Treatment Plant Operator in the Production Department at Southern Cayuga Lake Intermunicipal Water Commission ; and WHEREAS , the General Manager, Production Manager and Human Resources Manager interviewed 6 candidates through the solicitation process as there was not a certified eligible listing available from Tompkins County Civil Service ; and WHEREAS , the said individuals have determined that Michael Buell possess the necessary knowledge and skills to satisfactorily perform the duties of the said position ; and TB Final 11 /10/2008 Pg 30 WHEREAS , the said position will be appointed provisionally , therefore , the appointee will need to be one of the top three reachable candidates from the next civil service exam for the said position ; WHEREAS , Michael Buell was appointed by SCLIWC at the October 30 , 2008 commission meeting ; Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby ratify the S . C . L . I . W . C . provisional appointment of Michael Buell as a Water Treatment Plant Operator, effective date becomes IIA certified ; and be it further RESOLVED , this is a lateral internal appointment with no change in grade or salary; and be it RESOLVED , the said appointment is a provisional appointment pending the results from the next civil service exam for this position . MOVED : Councilman Stein SECONDED : Councilwoman Hunter VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously. TB RESOLUTION NO . 2008-247b : Approval of Floating Holiday for 2009 WHEREAS , there is an annual poll conducted of all town and SCLIWC employees to determine their preference for the next year' s floating holiday ; and WHEREAS , the majority of the combined employees of Town Hall and Public Works Facility have indicated , Monday , July 6 , 2009 as their preference for the floating holiday ; and . WHEREAS , the majority of the SCLIWC employees have indicated , Thursday, December 24 , 2009 as their preference for the floating holiday ; TB Final 11 /10/2008 Pg 31 Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the Floating Holiday for 2009 for Town staff as Monday, July 6 , 2009 as requested by the majority of the employees of Town Hall and Public Works staff ; and be it further RESOLVED , the Town Board does hereby approve the Floating ':Holiday for 2009 for SCLIWC staff as Thursday , December 24 , 2009 as requested by the majority of the employees of SCLIWC . MOVED : Councilman Stein SECONDED : Councilwoman Hunter VOTE : Supervisor Engman , aye ; Councilwoman Leary, aye ; Councilman Stein , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously . TB RESOLUTION NO . 2008=247c : Records Management Half Day WHEREAS , the Records Management Officer & the Records Management Advisory Board have found it beneficial to periodically hold a Records Management Half Day in order to proved training in the disposition of electronic records and to dispose of electronic records ; ' NOW THEREFORE BE IT RESOLVED , that the Town of Ithaca Town Board hereby approves closing Town Hall on the morning of Friday, November 21 , 2008 , from 8 : 00 a . m . to 1 : 00 p .m . for E - Records Management Half Day Training and Disposition . MOVED : Councilman Stein SECONDED : Councilwoman Hunter VOTE : Supervisor Engrnan , aye ; Councilwoman Leary , aye ; Councilman Stein , aye ; Councilman Goodman , aye ; -Councilman Levine , aye ; Councilman DePaolo , aye ; Councilwoman Hunter, aye . Carried unanimously. Agenda Item No. 24 - Report of Town Officials (Attachment #3) No discussion . TB Final 11 /10/2008 Pg 32 Agenda Item No. 25 - Report of Town Committees Mr. Kanter requested that board members think about language to propose to the committee to address the County letter. The board discussed Mr. Kanter' s request . Councilman Goodman volunteered to discuss language with Mr. Kanter to send to the committee for consideration . Agenda Item No . 26 = Report of Intermunicipal Organizations No discussion . Discussion of Year-End Meeting The board discussed whether or not it was necessary to hold a year end meeting . They decided to think about it and make a decision at the December 8t" meeting . Agenda Item No . 27 = Correspondence Councilwoman Hunter directed the board 's attention to the letter from Susquehanna River Basin Commission regarding water consumption for a gas well project . She wondered if the Town was going to comment on the project . Supervisor Engman explained everyone was waiting for NYS DEC to come out with it Rules and Regulations and nothing was going to happen with gas exploration until that occurred . Executive Session Upon motion of Councilman Stein , seconded by Councilman DePaolo , the board entered executive session to discuss the employment histories of particular persons and for contract negotiations . Adjournment Upon motion of Councilman Stein , seconded by Councilman Goodman , Supervisor Engman adjourned the meeting at 8 : 45 p . m . Respectfully submitted , i Karen Billings , T own Cler TB 11 / 10 / 2008 Attachment # 1 PROJECT ID NUMBER EN DI SEAR APPPENDIX C 08-09-661 STATE ENVIRONMENTAL QUALITY REVIEW SHORT ENVIRONMENTAL ASSESSMENT FORM for UNLISTED ACTIONS Only PART 1 - PROJECT INFORMATION ( To be completed by Applicant or Project Sponsor) 1 . APPLICANT / SPONSOR 2. PROJECT NAME Nathalie Bessou Bessou Rezoning - PDZ No. 1 to LDR 3-PROJECT LOCATION : Town of Ithaca Tompkins County Municipality County 4. PRECISE LOCATION: Street Addess and Road Intersections. Prominent landmarks etc - or provide map 1148 Danby Road ( NYS Route 9613) Town of Ithaca Tax Parcel No. 36.- 1 -4 . 2 5. IS PROPOSED ACTION : Fv New ❑ Expansion ❑ Modification / alteration 6. DESCRIBE PROJECT BRIEFLY: The proposal involves a request to rezone approximately 5 . 56 acres of the Planned Development Zone No. 1 ( PDZ) , Wiggins, on Town of Ithaca Tax Parcel No. 36- 1 -4 .2 to Low Density Residential Zone ( LDR) . The portion of the property proposed to be rezoned is part of the original PDZ, but was never developed as part of the resort and has since been subdivided off and is owned by different family members not associated with the resort operation . The current owners would like to build a single family residence for themselves on the property at 1148 Danby Road , but the PDZ is laid out for commercial uses and does not permit any new residential development. 7. AMOUNT OF LAND AFFECTED: Initially +/- 5 .56 acres Ultimately +/- 5 . 56 acres 8. WILL PROPOSED ACTION COMPLY WITH EXISTING ZONING OR OTHER RESTRICTIONS? ❑✓ Yes ❑ No If no, describe briefly: 9. WHAT IS PRESENT LAND USE IN VICINITY OF PROJECT? (Choose as many as apply. ) Residential ❑ Industrial Z Commercial F1 Agriculture a Park / Forest / Open Space ❑ Other (describe) 10. DOES ACTION INVOLVE A PERMIT APPROVAL, OR FUNDING , NOW OR ULTIMATELY FROM ANY OTHER GOVERNMENTAL AGENCY (Federal , State or Local ) ❑ Yes � No If yes , list agency name and permit / approval : 11 . DOES ANY ASPECT OF THE ACTION HAVE A CURRENTLY VALID PERMIT OR APPROVAL? ❑ Yes FV1No If yes , list agency name and permit / approval : 12. AS A RESULT OF PROPOSED ACTION WILL EXISTING PERMIT / APPROVAL REQUIRE MODIFICATION? ❑Yes Q No I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant / Sponsor Name Michael Smith , Environmental Planner Date : November 5, 2008 Signatureih If the action is a Costal Area, and you are a state agency, complete the Coastal Assessment Form before proceeding with this assessment Bessou / LaTourelle Rezoning PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town) JA, yDoespproposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? ES NO X If es, coordinate the review rocess and use the full EAF. Will roposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any. C. Could proposed action result in any adverse effects associated with the following: ( Answers may be handwritten, if legible) C1 . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems? Explain briefly : None Anticipated. C2 . Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or Neighborhood character? Explain briefly : None Anticipated. C3. Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly : None Anticipated . C4. The Town's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly : None Anticipated. The proposal involves rezoning +/- 5 . 56 acres of the Planned Development Zone (PDZ) No . 1 on Tax Parcel No . 36- 1 -4 . 2 to Low Density Residential (LDR) . This area has not been developed as part of the resort and is not owned by family members involved with its operation. The LDR designation is compatible with neighboring parcels as the area immediately adjacent to the north is already zoned LDR. The Anticipated Land Use Map in the 1993 Comprehensive Plan designates this area as "Rural Residential", which is consistent with the LDR Zone. This rezoning from PDZ (mostly commercial uses) to LDR (mostly sidential uses) will reduce the intensity on this property. 5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly : None Anticipated. The current owners anticipate building a residence on the property following the zoning change. The PDZ is laid out for commercial uses and does not permit any new residential construction. C6. Long term, short term, cumulative, or other effects not identified in C1-05? Explain briefly : None Anticipated. C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly: None Anticipated. D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly: E. Comments of staff , CB , other attached. (Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions: For each adverse effect identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting (i.e. urban or rural); (b) probability of occurring; ( c) duration; (d) irreversibility; ( e) geographic scope, and ( f) magnitude. If necessary, add attachments or reference supporting material. Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. X_Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination. Town of Ithaca Town Board i 'tea/ z�ih� Name of Lead Agency Preparer' s ignature(If different from Kespbrisible Officer) Herb En man Supervisor me & title of Respo ibJ $£flcer In Lead Agency Signature of Contributing Preparer 1 - DATE : S ' na re of Res sible Offi n Lead Agency TB 11 / 10 / 2008 Attachment # 2 ❑ ❑ 1111111111 Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART 1 - PROJECT INFORMATION (To be completed by A plicant or Project Sponsor) 1 . Applicant/Sponsor 2. Project Name Town of Ithaca 366 Bridge over Casadilla Creek 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map :) State Route 366 and Judd Falls road between Rt 366 and Campus Rd Tax Parcel Number: 4. Is proposed action : NEW? EXPANSION? MODIFICATION/ALTERATION ? x 5. Describe project briefly : (Include project purpose, present land use, current and future construction plans, and other relevant items) : Transfer of titles from New York State Department of Transportation to the Town of Ithaca (Attach separate sheet(s) if necessary to adequately describe the proposed project.) 6. Amount of land affected : Cnitiall (0-5 rs) Acres (6- 10 rs) (> 10 rs) 1 . 199, Acres C s land zoned presently? se roposed action comply with existing zoning or other existing land use restrictions? Yes_x_ NO If no, describe conflict briefly: 9. Will proposed action lead to a request for new: Public Road? YES NO x Public Water? YES NO x Public Sewer? YES NO x 10. What is the present land use in the vicinity of the proposed project? Residential Commercial Industrial Agriculture Park/Forest/Open Space Other—x_ Please Describe : Educational 11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local?) YES NO_x_ If yes, list agency name and permit/approval/funding: 12. Does any aspect of the proposed action have a currently valid permit or approval? YES NO_x_ If yes, list agency name and permit/approval. Also, state whether it will require modification. 1 CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Fred Noteboom Applicant/Sponsor Name (Print or Type) : redr Vrle d O&W /` Signature and Date. J!/ PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town; Use attachments as necessary) JA. Does proposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? YES NO X If es, coordinate the review process and use the full EAF. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any, C. Could proposed action result in any adverse effects associated with the following: ( Answers may be handwritten, if legible) Cl . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and-rdisposal, potential-for -erosion drainage or fooding :problems? Explain .:br-iefly:t - None Anticipated. C2 . Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or Neighborhood character? Explain briefly: None Anticipated. C3 . Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered. species? Explain briefly : t None Anticipated. C4. The Town 's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly : None Anticipated. C5. Growth, subsequent development, or related activities likely to be induced by the proposed action ? Explain briefly: None Anticipated. ) �C6. Long term, short term, cumulative, or other effects not identified in C1-05? Explain briefly: None Anticipated, C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly: None Anticipated, D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly: E. Comments of staff CB other attached. (Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions: For each adverse effect identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting (i.e. urban or rural) ; (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope, and (f) magnitude. If necessary, add attachments or reference supporting material. Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. X Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination. Town of Ithaca Town Board Fred Noteboom, Highway Superintendent Name of Lead Agency Preparer' s Signature( If different from Responsible Officer) Herb Engman, Town Supervisor Name & title of Res onsible Officer In Lead Agency Signature of Contributing Preparer DATE: nature of s onsible fficer in Lead Agency ' TB 11 / 10 / 2008 Attachment #i3 TOWN OF ITHACA Public Works Department Month of September — Board Report November 10, 2008, Meeting Roads : • We cut shoulders and cleaned ditches on Northview Road . • Storm drain was installed on Haller Boulevard along the Town' s side of the road . • Several hot patching jobs were done, including paved swales on Elm Street Extension. • Shoulders were installed on Sand Bank Road, Eastern Heights Road, Park Lane, Sharlene Drive, and Tudor Road . • Snow plow runs were checked out for any problems which could hinder snow removal . • Brush pickup was completed during the week of October 20th . • Weekly traffic counts continued . • We assisted Towns of Danby and Caroline putting down shoulders on their roads. • Annual maintenance on our salt mixing apparatus was completed and salt ordered to fill the salt shed . • Sent one crew out with a leaf vacuum truck to begin picking up leaves once brush pickup was completed. • Salt spreaders were put in trucks and tool cat in preparation for snow removal . • Miscellaneous sign work was done. • Tub grinding of our brush pile was completed . The material is re-ground along with woodchips to make an excellent finished product used in our landscaping and grounds maintenance projects. Parks, Trails, and Preserves : ■ We began work on installing our new play structure at Eastern Heights Park. ■ Final mowing and leaf blowing at most sites was completed . ■ Weekly site inspections were performed . ■ We provided top soil and mulch for a community service project organized by the South Hill Civic Association at the Hudson Street entrance to South Hill Recreation Way. ■ Trees were trimmed and brush cut along the Maplewood section of East Ithaca Recreation Way . Hot patching around sewer manholes was done in preparation for snow removal . ■ We provided some assistance to NYS Parks on the future Black Diamond Trail section in the Town. Our flail mower mowed the trail bed and sides so culverts could be examined and cleaned out. ■ Work on designing the new walkway along Honness Lane proceeded . ■ Tutelo Park was winterized for the year. Water: ♦ A water main break at 105 Christopher Circle was repaired . ♦ A hydrant at 211 Eastern Heights Drive was repaired . Also one on Route 13 was fixed . ♦ T-main mowing was completed . ♦ Painting and maintenance at several pump stations was completed . ♦ PRV tour and confined space was done on Stone Quarry Road . ♦ Our emergency generators were exercised under load . Seiner: ► Dig Safely New York mark outs were done . ► Weekly sewer pump station checks were performed . ► New hatch doors were installed at several pump stations . ► Sewer plugs on Blackstone Avenue were jetted and cleaned . November Projects 1 . Leaf pickup officially begins November 3rd . 2 . Leaf bags will be picked up every Monday through the month of November . 3 . Finish hot patching. 4 . Continue installing play structure at Eastern Heights Park. 5 . Install rip rap stones to protect T-main as it crosses Cascadilla Creek along Game Farm Trail 6. Cut trees and install access into Circle Drive for cleaning storm water structures in stream. 7. Work with City of Ithaca' s bucket truck to remove several hazardous trees. 8 . Leaf blowing on trails . 9 . Begin night crew staffing week of November 17th . 10 . Begin design of Warren Road Walkway . ghk TOWN CLERK' S MONTHLY REPORT A ,G E N D A # 2 4 TOWN OF ITHACA NEW YORK OCTOBER, 2008 TO THE SUPERVISOR: PAGE 1 t suant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received me in connection with my office during the month stated above, excepting only such fees and moneys the application payment of which are otherwise provided for by Law: . A1255 10 MARRIAGE LICENSES NO. 08103 TO 08112 175 .00 P 4 MISC. COPIES 24. 85 2 MARRIAGE TRANSCRIPT 20.00 TOTAL TOWN CLERK FEES 219.85 A1557 1 SPCA IMPOUND FEES 85 .00 TOTAL A1557 85.00 A2544 DOG LICENSES 653 . 88 TOTAL A2544 65188 B2110 2 ZONING BOARD MTG 200.00 TOTAL B2110 200.00 B2111 29 BUILDING PERMIT 55390.00 5 BUILDING PERMIT EXTENSIN 230.00 2 TEMP CERTIFICATE OCCUP 29000.00 3 OPERATING PERMIT 607 . 50 TOTAL B2111 8922730 B2115 1 SUBDV. REV. INITIAL APL. 100.00 1 ADD, MTG. FEE AGENDA PRO 30 .00 1 ADD. MTG. FEE P .H. PROCE 50.00 TOTAL B2115 180.00 TOWN CLERK' S MONTHLY REPORT OCTOBER, 2008 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 958 . 73 PAID TO SUPERVISOR FOR PART TOWN FUND 89607 . 50 PAID TO COUNTY TREASURER FOR DOG LICENSES 88 . 12 PAID TO AG & MARKETS FOR DOG LICENSES 3 .00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 225 .00 TOTAL DISBURSEMENTS 9988235 NOVEMBER 3 , 2008 SUPERVISOR HERBERT J. ENGMAN STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I, KAREN BILLINGS, being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Subscribed and sworn to before me this Town Clerk day of 20 Notary Public Town Engineer' s Report for November 10, 2008 Town Board Meeting EARTH FILL PERMITS There were no earth fill Permits applied for or Issued in October. Enforcement activity is continuing on tax parcels 26. 4-2 , and 26 . 4 . 3 . The property owner has submitted a plan and application for a driveway and crossing of Williams Glen Creek. The Town Engineer reviewed the plan and asked fo"r additional supporting documentation which has not been provided. Enforcement will .y proceed with a letter requesting compliance. If the property owner does not respond enforcement may proceed to a court appearance ticket. BOLTON ESTATE SUBDIVISION ROAD CONSTRUCTION The SCLIWC has awarded a Contract for the Construction of the Bolton Estate Subdivision Road to F Rizzo Construction of Auburn, NY. A pre construction meeting is scheduled for November 12`h and clearing work may start this fall '. The Town Engineer is providing construction management services to the Commission for the project. The Town is being reimbursed by Bolton Point for the costs of the engineering services . WATER PROJECTS i Trumansburg Road Water Main Replacement 'I The Project has been completed and final payment made to the Contractor. The Capital project is complete and will be closed out in December. Hanshaw Road (Water Main Replacement The Project has been completed and final payment made to the Contractor. The Capital project is complete and will be closed out in December. East Shore Drive Water Main Replacement Preliminary design is underway for the replacement in the Town of Ithaca and a section of water main on East Shore Drivellin Lansing. Test Borings have been located and drilling will be completed in November. After the boring logs are received the preliminary design and cost estimates will be completed. l The City of Ithaca has issued the Draft Environmental Impact Statement regarding the decision for the City water supply. The Town Engineer has communicated with the City Public Works Department and indicated willingness to cooperate in a consolidated project regarding the east Shore Drive Water Main Project if the City can make a commitment by the first of the year. SEWER PROJECTS King Rd Sewer Seven Contractors submitted bids for the project and the bid proposals were opened on October 23 . The engineers Estimate for the construction cost with contingency was $ 90, 750 and the bids ranged from a low of $ 84, 520 to a high of $ 159,450. The low bidder was DPH Transportation and Excavating at $ 84, 520 . The second Low Bidder was Chicago Construction at $ 89 ,000 . The DPH bid has been determined to be a TOWN ENGINEERS REPORT 11 / 10/2008 qualified bid and the company has done work on sewer mains in the Town for the Holly Creek project and performed that work in an acceptable manner. The Town engineer will be recommending an award of the contract to DPH in November. Joint Interceptor Sewer Projects The Town Engineer is reviewing the 5 year capital plan for interceptor sewers with the City of Ithaca Staff. The Hector Street interceptor sewer is being studied for capacity and need for improvement due to the proposed development projects on the west hill . The sewer flow monitoring station access improvement project is almost complete and recalibration of the flow meters and improvements to the flow meters electronics are the next step on the monitoring program. JOINT SEWER PLANT PROJECTS Tertiary Phosphorus Removal Upgrade Crane-Hogan was scheduled to complete the final repair of the effluent control gate SG-2 on Wednesday October 8th following a full plant shut down by staff. This fix will mark the final task needed to close out the plant contract and commitments to the EFC . Once the plant Chief Operator is satisfied that the repair is successful , staff will complete the final project close out for the remaining grant funding. Maximum Allowable Headworks Loading Study The Maximum Allowable Headworks Loading study agreement has been authorized the SJC the backgrou chemical sampling portion of the project is underway. The study is an evaluation of the constituents of the a; flow into the plant and estimate the maximum load on the plant. This information is used to evaluate the proces( of treatment at the plant and the need for pretreatment from industrial users . The study is required by DEC and i; information used in developing the criteria for the plant discharge permit. Septage Receiving Station When the IAWWTF was built Tompkins County provided funding of a Septage Receiving Station to provide a s; disposal site for material pumped from Septage tanks within the County. Septage haulers were billed by the coul for the use of the facility and the plant has been reimbursed by the county. The County has requested that the SJl take over administration of the program. Plant staff has indicated that administration of the Septage receipt and!$ billing will not be much of a change in the paperwork and may be more efficient. L C� Miscellaneous Plant Improvements Work is progressing well on the roof and digester walls by Hubbard Construction of Skaneateles . The major components of this project are the replacement of roofing over the sludge handling facilities, Repair of the Digester wall cladding, and repair of concrete walls in various areas of the plant. Stearns & Wheler is providing project inspection services because of the need for expertise in the masonry field. 6 Town Engineers Report November 10, 2008 Daniel R. Walker Page 1 1 /5/2008 TOWN ENGINEERS REPORT 11 / 10/2008 STORM WATER MANAGEMENT Northeast Drainage Study The large amount of the survey information for the Northeast Ithaca Drainage area collected by the summer engineering interns is being used to develop a plan to help correct the identified drainage problems. Technical assistance will bj eprovided to individual property owners with site specific drainage problems and the Town will also be looking at solutions to drainage problems that impact multiple properties . i� j The Public Works committee has been reviewing the project progress and a working meeting for project formulation has been scheduled with technical representatives with interest in the area. A public meeting will be held after a preliminary plan is developed. Implementation iof Stormwater Management Laws Work on the development of a tracking report for implementation and enforcement activities required by the new Stormwater Management Law is continuing and a detailed report will be presented to the Public Works Committee and then the Town Board regarding administration of this program and how it impacts the Engineering Department work load. DEVELOPMENT REVIEW WESTVIEW SUBDIVISION The Engineering staff is monitoring the sediment and erosion control program (full SWPPP) for the site. The Phase II additional erosion control measures have been installed and are functioning. 0 HOLLY CREEK Engineering staffgis continuing to monitor the Storm Water Management system (full SWPPP) . The Site has several areas of being out of compliance with the SWPPP and the staff has worked with the owner to bring the project into compliance and a building permit for a single family home on lot 2 in the subdivision has been authorized. COUNTRY INN & SUITES ( Sediment and erosion controls are being monitored for the site. Final restoration and landscaping of the site needs to be completed prior to issuance of the final Certificate of Occupancy. CORNELL COMBINED POWER AND HEAT PROJECT AND SERVICE YARD IMPROVEMENTS The engineering staff reviewed the stormwater management plan for the project and is monitoring the sediment and erosion control measures. The Gas Main required for supply to the site has been approved by the state Public Service Commission and the Town Engineering Staff is reviewing the SWPPP prior to the start of construction. Construction of the pipeline in the Town of Ithaca Started in September and will continue in Octob"er. Town Engineer's Report November 10, 2008 Daniel R. Walker Page 3 11 /5/2008 h TOWN ENGINEERS REPORT 11 / 10/2008 CORNELL ANIMAL HEALTH DIAGNOSTIC CENTER The engineering staff has reviewed the stormwater management plan for the project and is monitoring the sediment and erosion control measures (full SWPPP) . LONGVIEW ADDITION Construction of the addition at Longview has been underway for the last month. The Town engineering staff is monitoring the SWPPP reports and installation of the stormwater management practices . b ITHACA COLLEGE COMMUNITY WORK GROUP The Town Engineer as staff and Pat Leary as a Town Board Member sit on the IC Community Work Group which includes representatives of the City and Town South Hill Neighborhood Groups and IC representatives to work on issues that arise from the high student populations in these neighborhoods . The minutes of the October 22 , 2008 meeting are included for information on the activities of the group. Ithaca College Community Work Group Monday , October 22 , 2008 Minutes Members Present : Brian McAree , Rory Rothman , Priscilla Quirk , Dave Maley , John Graves , Jennifer Dotson , Lynne Pierce , Dan Walker , Bill Ferguson , Cornell Woodson , Mike D ' Agostinio , Cindy Twadokus ( sitting in for Patty Porter ) , and guests , Pam Mackesey ( Tompkins County Legislator ) , Nicole Tedesco and Joseph Turcotte ( TCAT ) , Fernando Gualtieri , and Tyler Wagenet ( IC ID Office ) . 1 . Review of TCAT Issues: Pam Mackesey , Tompkins County Legislator , and Joe Turcotte , General Manager and Nicole Tedesco , Service and Operations Analyst , from TCAT joined the group today to discuss how we can more effectively provide late night bus service for students traveling from downtown to Ithaca College . In addition , we discussed strategies for increasing TCAT student ridership . Nicole and Joe shared that TCAT instituted a late night bus addition last year to provide better access for Ithaca College students going from downtown to the campus . The last bus leaving from downtown was scheduled at 1 : 47 a . m . Ridership at this time was extremely low . As a result , TCAT changed the service this year so that there is a bus that leaves from Green Street at 1 : 00 a . m . and the last bus leaves at 1 : 30 a . m . The 1 : 30 a . m . bus stops at the Commons ( outside Madeline ' s ) at 1 : 32 a . m . This change in service was instituted at the beginning of October . The hope is that this " earlier last run " will be more convenient for students . " Last call " in ! the bars is at 1 : 00 a . m . , with the bars closing at 1 : 30 a . m . Our student representatives shared that many students , when they leave the bars , will stop to get a pizza on the Commons before they head back to campus . So , we need to evaluate whether the last bus run at 1 : 30 a . m . / 1 : 32 a . m . will be utilized by students or not . Nicole Tedesco will share ridership numbers with Brian McAree who will pass this information on to the Ithaca College / Community Workgroup . We agreed that Ithaca College needs to advertise this late night bus service to our students . In addition , we need to develop other strategies for promoting students utilizing this service versus walking up the hill from downtown . Hopefully , with better advertising and promotion , ridership numbers will increase . Again , we need to evaluate whether the Town Engineer's Report November 10, 2008 Daniel R. Walker Page 11 /5/2008 TOWN ENGINEERS REPORT 11 / 10/2008 1 : 30 a . m . / 1 : 32 a . m . run is late enough for students , or whether the 1 : 47 a . m . service provided last year would be better utilized . We also discussed several strategies for promoting increased ridership on . TCAT in general for students . Strategies included : • Better promoting and communicating the typical TCAT routes that IC students use. For many students who typically do not use public transportation, it was felt that the TCAT schedules can be confusing and difficult to understand . Posting easier to read signs posters in certain locations on and off campus which better explain the times and routes of the TCAT service would be beneficial . • Promote better utilization of the TCAT website to explain routes, time schedules, policies. it • As part ofiiour staff training and orientation programs, take RAs and freshmen on TCAT and better explain the times and routes which would be convenient for IC students. I IC has a program called "INVOLVED" which helps freshmen connect with one another and understand the campus community and local community. Can the INVOLVED students be educated about TCAT and how to use the service more effectively? • Prior to the beginning of the fall 2008 semester, a new orientnation program focused on sustainability was introduced for a number of incoming freshmen . These students were educated about sustainability efforts at the College and in the local community. As part of the program, these incoming students were introduced to TCAT and actually used the TCAT bus service as part of the program . • Intercom announcements and posters can be developed to advertise TCAT service, especially the late night bus service. For some students , having to use exact change ( $ 1 . 50 ) on the bus decreases the convenience of using TCAT . Presently , a system is in place with Cornell University where students can use their proximity cards to pay for the fares on TCAT . Nicole Tedesco explained how this system works . Fernando Gualtieri and Tyler Wagenet from the IC ID Office had a number of questions about this system . They explained the technical challenges tol, utilizing the Ithaca College system in a similar way on TCAT . After much discussion , the group agreed that it probably was not feasible for IC to utilize its ID Card / Proximity Card system in a similar way at the present time . Nicole Tedesco explained that TCAT was looking at instituting a new system in the future which may increase the likelihood that Ithaca College students could use their ID / ID Express Cards on TCAT ! We will stay in touch with TCAT as they further explore this new system . Brian McAree shared information about the TCAT passes that are sold to Ithaca College students at al reduced rate . Through the College ' s Bookstore , TCAT 10 - Ride , monthly , A and semester passes are sold . IC subsidizes each of these passes for our students . For example , a 10 - Ride pass is normally $ 15 , but IC sells the passes for $ 10 . 50 ( a $ 4 . 50 savingsjlfor the student ) . Monthly passes are normally sold for $ 45 , while the student reduced price is $ 31 . 50 ( a savings of $ 13 . 50 ) . Semester passes are normally $ 165 , with the reduced price for students at $ 120 ( a savings of $ 45 ) . As of the middle of September 2008 , the College has sold 87 10 - ride passes , 38 monthly passes , and 115 semester passes . We will check on whether students can use their ID Express accounts for purchasing these passes at the Bookstore . If not , we will explore implementing this process in order to make it more convenient for our students to purchase bus passes . 2. IPD Ticketing Policy: Town Engineer's Report N, ovember 10, 2008 Daniel R. Walker Page 5 11 /5/2008 TOWN ENGINEERS REPORT 11 / 10/2008 The group briefly discussed the new approach being taken by IPD for ticketing students for multiple violations ( i . e . open container and littering ) versus the former protocol of simply ticketing students for the most serious offense . Because Sergeant Doug Wright was not able to attend the meeting , we agreed to postpone a fuller discussion this issue until our next meeting . 3. IC Off Campus Module: Brian reminded everyone to review the IC Off Campus Module . A link to the module was provided in a recent e - mail from Brian to the Work Group . Please come prepared to review the module at our next meeting and make suggestions for changes and / or additions . 4. Make A Difference Day: John Graves thanked IC for participating in Make A Difference Day on Saturday , October 25th1 2008 . Approximately 25 IC students participated in the South Hill Clean up on this day . Despite the weather , they did a great job and really contributed to the South Hill community ! Thanks , John , for the recognition . Next Meeting : Monday , November 17 , 2008 at 4 : 00 p . m . in the Taughannock Falls Meeting Room . 1. Town Engineer's Report November 10, 2008 Daniel R. Walker Page 11 /5/2008 OF I P TOWN OF ITHACA PLANNING DEPARTMENT 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 = 18 21 j onathan Kanter, A.1.C.F. Z/3-T/4/ Director of Planning FAX (607) 273-1704 Planning Director ' s Report for November 10 , 2008 Town Board Meeting DEVELOPMENT REVIEW October 21 , 2008 Planning Board Meeting: (Cancelled) Reviews for 'Zoning Board (ZBA) : The Planning Department is continuing to work with the new Director of Code Enforcement on transitioning the Zoning Board of Appeals administration function to the Code Enforcement Office. The summary of actions at the October 27, 2008 Zoning Board of Appeals meeting will be included in the Code Enforcement Director' s monthly report. CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past month. Codes and Ordinances Committee (COQ : The Committee met on October 15 , 2008 , The Committee continued review of the proposed Stream Setback Law. The Attorney for the Town also reported on the additional modifications of the Lakefront Residential Zone amendments being considered by the Town Board. The next COC meeting is scheduled for November 19, 2008 . Tentative agenda items include continuation of review of the proposed Stream Setback Law, consideration of amendments to the Zoning provisions regarding fence height and setback, consideration of possible amendments to the language of the Conservation Zones (proposed by the Conservation Board), and consideration of amendments to Chapter 221 of the Town of Ithaca Code regarding Signs . Planning Committee : The next regular meeting of the Committee is scheduled for Thursday, November 13 , 2008 at 4 : 30 p .m. Agenda items will include continuation of review of the Conservation Board Scenic View Committee ' s report, "Saving Ithaca' s Views", and discussion regarding a request for rezoning a property on Trumansburg Road from residential to commercial . Comprehensive Plan Committee : The Committee met on October 30, 2008 (re-scheduled from October 23rd) and continued discussion regarding the planned residents ' survey, continued discussion and review of a draft Vision Statement for the Town, and began discussion of the process for meeting with focus groups and neighborhood groups. A summary of discussions in the small groups at the September 23rd Open House was prepared by Planning staff and will be available on the Town ' s website. The next meeting of the Committee is tentatively scheduled for Thursday, November 20, 2008 at 7 : 00 p.m . Town of Khaca Pldnning Dire`ctor's Report -" November:10, 2008 Town Board Meeting Conservation Board : The next meeting of the Conservation Board is scheduled for November 6, 2008 , Route 96 Corridor Management Study: The consultants have completed a revised draft of Technical Report # 3 (recommendations), and the final public information meeting was held on October 28, 2008 at the Museum of the Earth to present the findings of the study. The report is on the Tompkins County website: www.tompkins-co .org. Northeast Environmental Study: LeCain Environmental Services, Inc. completed and submitted three reports related to their study of the lands adjacent to Sapsucker Woods . These reports were provided to Town Board members, and the consultants presented the reports to the Town Board at the October 20, 2008 meeting. The Town Supervisor and Planning staff met with representatives of landowners in the study area to discuss the results of the study. The reports are available on the Town' s website : www.town. ithaca. ny.us . NYPF Conference: Fred Wilcox, Vice Chair of the Planning Board, attended the New York Planning Federation Conference in Saratoga Springs from October 12th — 14`h, 2008 . Workshop — Land Use in the Finger Lakes : Several of the Planning staff and a Planning Board member attended a workshop on October 30, 2008 in Geneva, NY regarding "Land Use in the Finger Lakes : Making the Right Decisions to Sustain Economic Viability and Water Quality", APA Upstate Chapter Conference: Several of the Planning staff attended the Conference of the Upstate Chapter of the American Planning Association in Rochester, NY on October 9, 2008 (one also attended the second day of the conference on October 10`h) 2 0 Town of Ithaca Code Enforcement Monthly Report 10/1 /08 Until 10/31 /08 Building Permits BP # Date Value Description fee category 8169 10/1 /2008 $2 ,750 .00 Re-roof $35.00 renovations to residential 8170 10/1 /2008 , $ 14,500.00 New deck $60.00 additions to residential 8173 10/2/20081 $45,000 .00 Addition to single-family home $ 100 .00 additions to residential 8172 10/2/2008' $6,000.00 266 square foot deck $45.00 additions to . residential 8174 10/2/2008 $2 ,500.00 Demolish storage area $25.00 miscellaneous 8171 10/2/2008 $270,000 .00 New single-family home with attached $700.00 new single-family garage homes 8175 10/3/2008' $62,369.61 Install 100 square foot photovoltaic $200.00 miscellaneous system on roof of existing structure I 8177 10/7/2008 $7,000.00 Install new heating unit LP - forced air $45.00 renovations to I residential I 8176 10/7/2008 $100 ,000.00 New 3 bedroom single-family home with $200.00 new single-family attached garage homes 1 8178 10/8/2008 $2,000 .00 Install roof mounted solar hot water $25.00 renovations to system residential 8179 0/1.0/2008 $ 125,000.00 Construct new 2-bedroom single-family $350.00 new single-family residence w/ attached garage homes /14/2 - - 8180 0 008 5 000 00 Re roof single-family famil home 35.00 renovations t $ 9 Y $ o residential j 8181 0/14/2008 $9,500.00 Tear-off and replace roof cover $45.00 renovations to residential 8182 0/15/2008 $8,000.00 Remodel front porch & build addition $45.00 renovations to onto side of single-family home residential i I 8183 0/16/2008' $960.00 Temporary tent structures $25.00 miscellaneous i 8184 0/17/2008' $30,000.00 Construct 230 square foot addition $70 .00 additions to residential 8185 0/17/2008 $ 1 ,500.00 Install wood burning stove $25.00 renovations to residential 8186 0/20/2008 $2 ,400 .00 Install picture window in existing $25.00 renovations to structure / remove existing double hung residential windows 8187 0/21 /2008 $ 157000.00 Convert basement into habitable space $60.00 renovations to I residential Tuesday, November 04, 2008 Page 1 1, t Town of Ithaca Code Enforcement Monthly Report 10/1 /08 Until 10/31 /08 8188 0/21 /2008 $ 12 ,398 .00 Construct 768 square foot detached $60.00 miscellaneous garage 8191 0/22/2008 $900 .00 Temporary tents $25.00 business 8189 0/22/2008 $71 ,000.00 Replace outdoor stairs $200 .00 business 8190 0/22/2008 $77000 .00 Repair roof $45.00 renovations to residential 8192 0/23/2008 $ 18,000 .00 Placement of pole/antenna and fence $60.00 miscellaneous 8193 0/24/2008 $350 ,000 .00 New single-family home with attached $700.00 new single-family garage homes 8194 0/28/2008 $25,500 .00 Upgrades to handrails in north stairwell $70.00 business in Wilson Lab 8198 0/30/2008 $50,000 .00 Demolish building $ 100. 00 miscellaneous 8196 0/30/2008 $ 140,000 .00 Residing $350.00 business 8195 0/30/2008 $339000.00 Detached garage $100.00 miscellaneous 8197 0/30/2008 $ 1 ,000 .00 Replace existing concrete steps $25.00 8199 0/31 /2008 $6,500 .00 Tear-off and replace roof cover $45.00 renovations to residential Totals $1 ,424, 777 . 61 $3,895.00 Certificates of Occupancy BP # Address Description CO Temp j 7088 118 Birchwood Dr S Tear off and recover roof 10/2/2008 ❑ I i 6983 103 Park Ln 194.5 square foot porch addition on 10/2/2008 ❑ existing home 8103 203 Roat St 252 square foot detached room addition 10/2/2008 ❑ I i i 8169 593 Sheffield Rd Re-roof 10/8/2008 ❑ i 8158 132 Simsbury Dr Re-roof 10/9/2008 ❑ i 8143 428 Winthrop Dr Tear-off and replace roof cover 10/10/2008 ❑ I Tuesday, November 04, 2008 Page 2 Town of Ithaca Code Enforcement Monthly Report If 1011 /08 Until 10/31 /08 8068 139 Alumni St Alterations to 3 lecture halls in Textor Hall 10/14/2008 II 8051 117 Al,lumni St Alterations to Dillingham Center 10/15/2008 ❑� 8060 223 Cloddington Rd Repair foundation wall all work to meet 10/16/2008 ❑ design professional recommendations 7064 651 Dryden Rd Install ventilation system in existing 10/16/2008 ❑ electric converter substation 8127 307 Bostwick Rd. Constructing 605 square foot deck 10/16/2008 ❑ 7045 319 Old Gorge Rd New 5 bedroom, single-family with 10/16/2008 ❑ III attached 2 .5-car garage I I 6658 206 Dubois Rd Roof over concrete carport slab 10/17/2008 ❑ 8078 287 Enfield Falls Rd Remove two layers of shingles and 10/20/2008 ❑ recover with 30 year shingles I !! 7006 102 Happy Ln Remove existing siding and replace with 10/20/2008 ❑ vinyl 7007 132 Woolf Ln Remodel single-family home 10/22/2008 ❑ I, 8108 953 Daanby Rd Installation of metrological tower 10/22/2008 ❑ 8121 110 Eastern Heights Dr Remodel kitchen 10/22/2008 ❑ I II 8168 136, 17 S1 even Mile Dr Install manufactured home single section 10/22/2008 ❑ I I 7031 4 The Byway Storage shed 10/22/2008 ❑ II �I 7052 1000 East Shore Dr New sailing center 10/23/2008 ❑� j 6973 950 lanby Rd Modify existing structure into 3 offices 10/23/2008 El i I it 8076 10 Dove Dr Tear off and replace roof cover on house 10/23/2008 ❑ and garage i I 8034 950 Danby Rd Move partition wall and change lighting 10/23/2008 and ventilation I 8142 146 Honness Ln Remodel interior of existing room 10/24/2008 ❑ 8094 934 Mitchell St Alterations to kitchen & bathroom 10/28/2008 ❑ I y 8129 950 Danb Rd Convert Suite 230 into a radio station 10/28/2008 . ❑ with 2 exterior broadcast antenna 8156 179 Lexington Dr Alterations to single-family home 10/31 /2008 ❑ including improving garage separation !I I Tuesday, November 04, 2008 Page ,3 I 1� i Town of Ithaca Code Enforcement Monthly Report 10/1 /08 Until 10/31 /08 6945 1028 East Shore Dr Construct 30 foot dock and boat lift 10/31 /2008 ❑ 8141 913 Taughannock Blvd Construct 396-square foot detached 10/31 /2008 ❑ Lgarage Complaints Date Address Complaint Type Disposition 10/2/2008 118 Birchwood Dr S building code No Violation Found 10/2/2008 105 Larisa Ln building code Abated 10/1 /2008 Updike Rd building code I 10/9/2008 306 Salem Dr PMC 602 .2 violation 10/4/2008 104 Haller Blvd open burning Pending 10/4/2008 130 West Hill Cir building code Pending 10/20/2008 225 Pennsylvania Ave property maintenance Pending 10/24/2008 451 Pine Tree Rd water/sewer/septic Other 10/22/2008 101 Harris B. Dates Dr building code Pending 10/31 /2008 591 Sheffield Rd property maintenance Pending Existing Building CO Field Visits Building Code 113 Complaint/Investigation 11 Fire Safety 3 Fire Emergency 2 Total 129 Tuesday, November 04, 2008 Page 4 1110312008 TOWN OF ITHACA 09: 06:46 B2111 B2111 Transaction Report �I For the period 10/01 /2008 through 10/31 /2008 Type Date �� Comment Name Quantity Fee B2111 I 1 . BP 10/01 /2008 39.4 - 1 .2 SOUTH HILL BUSINESS 1 45 .00 CAMPUS 2 . BP 10/02/2008 24- 1 -40 GRAHAM, DENISE 1 60 .00 3 . BP 10/02/2008 24.-2- 1 . 1 GANGER, JOSHUA 1 25 .00 4. BP 10/02/2008 . 53- 1 - 14. 22 MARY RAPONI 1 25 .00 5 , BP 10/03/2008 37. - 1 -20. 102 PARK, RICHARD 1 45 .00 6. BP 10/03/2008 70. 40- 1 . 29 YANG, JIM 1 25 .00 7 . BP 10/06/2008 66. -2- 11 BRITTAIN, CHARLES 1 60 .00 8 . BP 10/07/2008 65 . 4 -5 .2 CU PLANTATIONS 1 200 .00 9. BP 10/08/2008 . 19. -2-29 MERRILL SAILING CENTER 1 . 25 .00 10 . 13P 10/09/2008 70. 41 - 10 BOZZELLI 1 45 .00 11 . BP 10/ 10/2008 36. -24. 1 JOHANSSON, MARY 1 . 60.00 12 . BP 10/ 10/2008 44. 4 -4.56 QUARRIER 1 35 .00 13 . BP 10/14/2008 17.-3-27 SIMPSON, KENNETH 1 200.00 14. BP 10/ 14/2008 65 .4 -5. 2 CU 1 25 .00 15 . BP 10/ 17/2008 52. -2-2 DEPAULO, RICH 1 25 .00 16. BP 10/20/2008 66. -3- 16 FOOTE, JOHN 1 200.00 17 . BP 10/21 /2008 39. 4 - 1 .2 SOUTH HILL BUSINESS 1 200.00 p CAMPUS 18 . BP 10/22/2008 70.40- 1 . 5 ADAMS, TIM 1 25 .00 ILBP 9 . BP 10/23/2008 27.- 1 - 14. 2 RANCICH, JOHN 1 60 .00 O. BP 10/24/2008 44.- 1 -4. 54 AND 44. - 1 -4.57 HERITAGE PARK 2 11100.00 TOWNHOUSES 10/24/2008 71 . 4 -34.3 HIRASUNA 1 60.00 22 . BP 10/27/2008 61 - 1 -59 -8. 19 -8. 2 CORNELL UNIVERSITY 1 15500.00 23 . BP 10/28/2008 61 . 4 -8.53 MINER, TODD 1 45 .00 24 . BP 10/28/2008 62. 4 -5 AND 62.4 -4 DEMOLITN CORNELL UNIVERSITY 2 200.00 25 , BP 10/28/2008 71 - 1 - 1 .4 ITHACA COMMUNITY 1 350 .00 CHILDCARE CNT 26. 13P 10/30/2008 25. -2-38 BOWLSBY, . DAVID 1 200 .00 27 . BP 10/31 /2008 54. -2- 1 THERM 1 550 .00 29 . 59390.00 28 . BPE 10/02/2008 28. - 1 -32.5 PALASCAK, ANDREW 1 45 .00 29 . BPE 10/02/2008 45. 4 -20 YAW'S ENVIRONMENTAL 1 15 .00 30 . BPE 10/06/2008 72. 4 -3 . 15 MYINT, SWE & STUN 1 70.00 GYAW 31 . BPE 10/17/2008 54.-745.2 MELICE, FRANCESCO AND 1 50 .00 GRAZIO 32 . BPE 10/24/2008 39.4 - 1 . 2 SOUTH HILL BUSINESS 1 50 .00 CAMPUS 5 230.00 33 . OP 10/24/2008 26.446. 1 LAKESIDE NURSING HOME 1 132 . 50 34. OP 10/27/2008 63 . 4 -59 -8. 19 -8.2 CORNELL UNIVERSITY 1 375 .00 35 . OP 10/28/2008 24.-3-3 .3 LOWER, WILLIAM 1 100 .00 3 607.50 6. TCO 10/ 17/2008 37. - 1 - 17. 1 BRAHMANDKAR, JAY TCO 1 13000 .00 EXT Page: l I� : . Type Date Comment Name Quantity Fee 37 , TCO 10/24/2008 19 -2-29 MERRILL SAILING CENTER 1 12000. 00 2 2,000.00 Total for B Fund: 39. 8,227 Total Sales ' 39 8922 Page. 2 r' t` 1110312008 TOWN OF ITHACA 09: 05 :43 B2110 B2110 Transaction Report For the period 10/01 /2008 through 10/31 /2008 Type Date Comment Name Quantity Fee B2110 LZBM 10/20/2008 70.41 - 10 BOZZELLI, DIANE & 1 100 .00 ANTONIO 2 . ZBM 10/29/2008 21 . -2-3 BURNS, JOSEPH AND 1 100 .00 JUDITH 2 200.00 Total for B Fund: 2 200.00 Total Sales 2 200.00 Page: I �i f� ll Network/ Record Specialist Report November 10 , 2008 Website • Updates : o Site of the Month : November = NY Homes . org : Providing affordable housing solutions for New York State . ■ Web Site Redesign o The 2008 Town Board and Planning Board minutes have been consolidated with the Archived Minutes page . This creates a centralized area for site visitors to view current and archived minutes back to 2000 . Web site visitors can search the Town's site by date or by using the search tool . (See attached snapshot of this page ) o New navigational and design change to the Town Board member page . (See attached snapshot of this page) Network • Repairs to the Public Works Facility secured wireless are complete . A password-protected connection is available for staff and visitors . Town Hall staff may now work from the Public Works Facility and connect to their data from the Town Hall server through this repaired wireless connection . Additional : Records,, Management Advisor Board met this month . Agenda items included : • Records Management Day and Half Day in Town Hall ( 1 /2 day in November for e- records and Full day in February) • Discuss E-mail policy • Discuss Records Management Policy Attending a Symposium on Electronic Records this month . This symposium will focus on managing email , electronic records and legal issues , Freedom of Information Law and e-records and Preservation of E-records . y Minutes Ithaca Town Board Minutes 2000 2001 2002 2003 2004 2005 2006 2007 _ 2008 1 I — January 10 I January 8 January 14 January 13 January 5 January 10 January 9 j January 8 January 7 February 7 February 12 February 11 February 10 j February 9 February 7 January 26 February 12 February 11 I March 10 March 12 March 11 February 28 March 8 March 7 February 6 March 12 March 10 ? ? ? April 19 April March 10 — March 15 April 11 February 13 i April April ; i May 8 May 21 j May 13 April 7 April 12 — May 9 February 16 April 26 May 12 May 10 June 11 June 10 May 12 May 10 June 13 March 13^ May 7 June 9 June 12 July 9 j July 8 June 9 June 7 July 11 April 10 June 11 June 17 July 10 I August 10 I July 29 July 7 July 12 August 2 I May 8 June 27 July 7 August 7 September 10 August 12 August 7 August 3 September 12 June 12 July 9 July 30 September 11 October 4 j September 9 j September 8 September 13 October 6 July 17 August 13 August 11 October 2 November 8 October 17 September 22 September 30 October 14 July 24 — September 101 August 26 November 9 December 10 November 7 October 2 October 7 October 17 August 14 October 15 September 8 ! zz I December 11 j December 31 December 9 October 23 October 18 October 28 September 11 November 8 October 2 December29 December 31 November November2 November10 i September 22 November 19 October 20 j December 8 November 15 November 14 October 5 November 6 December 31 . December 13 December 12 October 16 November 10 — December 31 December 31 November 9 1 December 8 � i November 13 December 31 December 11 ! I DeCem_ber 29 Back ZZ Page 1 Town Board Page 1 of 2 ��; �TOWN�BOARD, MEETINGS� � .;l �+ . TOWN BOARD ° MEMBERS � u� �' 3 �>� ,a� ,^ i.r ',5'* �c, r »t�i:�." y C �Y� g �,: r P n •� q ' 4 .. . r� a r" - .w, F a w'�'� >�s.w n xs,*g {>.:.�.¢� eetings are the 1 st Monday after 1 st uesday of each month at 5 : 30 pm ; or otherwise noted . " k Herb Engman , Town Supervisor Upcoming Meeting : Nov 6th @ 5 : 30pm Pat Leary, Deputy Town ' Supervisor C ZA" to � •c,.? —i,w,. a� 5 t � F y. ,s, c^ �! K+v �< "*AGENDA I MtNrUTES�" Rich DePaolo - a eg n a menu es 02/11 /08 - agenda minutes 1 03/10/08 - agenda . 1 minutes Bill Goodman 04/07/08 - agenda I minutes 05/12/08 - agenda_ minutes F Tee-Ann Hunter /09/08 - agenda minutes 117/08 - agenda minutes 3s= 07/07/08 - agenda minutes Eric Levine r 07/30/08 - agenda minutes 08/11 /08 - agenda minutes eF Peter Stein 08/26/08 - agenda minutes ` _ Questions or Feedback for the Town 09/08/08 - agenda minutes Board ? 10/02/08 - agenda- I minutes 10/20/08 - agenda I minutes 11 /06/08 - agenda I minutes 11 /10/08 - agenda I minutes /08/08 - agenda I minutes http ://www . town. ithac ;a. ny.us/TB ,htm 11 /5/2008 OF 1p TOWN OF ITHACA 215 N . Tioga Street , Ithaca, N. Y . 14850 www . town . ithaca . ny. us TOWN CLERK 273- 1721 HIGHWAY ( Roads, Parks, Trails, Water &Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273 - 1747 ZONING 273- 1783 FAX (607) 273- 1704 To : Herb Engman , Supervisor Town of Ithaca Peter Stein , Councilperson Pat Leary , Councilperson ' " Tee Ann Hunter, Councilperson Bill Goodman , Councilperson Eric Levine , Councilperson Rich De Paolo Councilperson From : Marnie Kirchgessner, Recreation and Youth Coordinator October, 2008 Activity Report , Since my preliminary report last month on the Student Work Initiative I 've interviewed two more youth ; placed one at a new site ( Island Health and Fitness ) with the second interviewing at the YMCA as I ' m writing this . Another favorable evaluation was also received . I ' ve designed a new recruitment brochure that I will be distributing to Workforce , NY , and the Ithaca area High Schools including LACS & „TST and service partners as well as the lobby. With Connie Clark and Judy Drake' s assistance I created a letter for new sites to address some of the issues ( ie . recorded break time ) that we had to deal with this past summer. I also designed a site evaluation to get feed back from them about and needs they might have . So many young people and new sites this summer made it a challenge to keep up . I appreciate Judy and Connie' s cooperation and assistance implementing this opportunity for the teens as I could not do it alone . Also a "graduate" of the program is working towards his Eagle Scout rank which requires 'I, a community service project . Andrew Sternglass will be completing a landscape project for the Town at the Installation of the new playground at Eastern Heights in the spring . Andrew will be leading his troop building benches with planting and installation scheduled with Rich Schoch for Spring 2009 Break . This type of action characterizes the benefit of building a sense of community and belonging amidst the younger citizens . I would be derelict if I did not mention the Town ' s incredibly talented Ithaca College Recreation management major Daielle Schmoyer. Danni has completed the " Note card " project for printing , has designed tools for assisting with planning the Tutelo Festival displayed remarkable initiative and always has a beautiful smile . She is an absolute delight and a tremendous asset. Her project is writing a grant for a Town of Ithaca agriculture celebration next fall . She has met with members of the West Hill community and agriculture committee and will be designing the promotion materials and " program " before the end of her term . Danni ' s agriculture concept provided a tie in between the note card idea and conversation at the Operations Committee about having town youth participate in the development of a Town of Ithaca calendar. I submitted a Celebrations grant request for the fall round to support a Four Seasons in Agriculture calendar concept with local teens being given the opportunity to submit their photos of Town of Ithaca agriculture and judged for use . A grant will assure no financial losses on the project with any surpluses used to fund future projects of this type . Work continues with Recreation Coordinators , Youth . Transportation Issues , the Whole Community Project , the Recreation Partnership and the Joint Youth Commission . All these activities are working towards increasing access to healthy, productive activities for youth . I 've met with Jemila Sequeira the new director at WCP and am supervising a Healthy Living " Passport" project being completed by Cornell students . All that being said lots of good things happening here at the Town for young people . r �t i Regular Meeting of the Ithaca Town Board , November 10 , 2008 Human Resources Report for October 2008 Personnel and Employee Relations Committees : The Personnel Committee discussed the COLA for non bargaining employees , cell phone policy, bus pass program and began review of the Public Works Department. (See notes attached ) The Employee Relations committee did not meet in October. The committee members did receive the survey results , which we will be discussing at the next meeting . ' ( See attached ) Safety Committee : The committee has begun review of the Safety Manual . The committee is working on developing a safety incentive program . Bolton Point: Time was spent working on recruiting , interviewing and hiring a Water Treatment Plant Operator and Instruments and Controls Mechanic Operator. The new employee will start in November. Training ' and Development: Management group met at Casowasco Camp in Moravia NY for a one day management retreat. The main focus of the session was team building and improving communication . Working agreements were established which you can see posted in the conference rooms . Kirby Edmonds from TFC Associates was the facilitator. Herb and I attended a Civil Service program given by Tompkins County Personnel . Personnel — Civil Service : Time was spent working on the union negotiations , attending negotiation meetings , developing a cell phone policy and working on civil service proceeding and required documentation . Commercial Insurance ( Ithaca Agency — NYMIR Insurance Company) : There have two new claims recently. One claim was to recover costs associated with determining sewer connection . This claim was denied by NYMIR . The second claim involved a sewer backup and is still being investigated . Many hours of work occur every October in the process of filing for renewals for the Town and SCLIWC . Workers' Compensation ( Public Employers Risk Management Assoc — PERMA) : Two claims were reported and submitted to Perma . Both claims have resulted in lost time . One employee has returned to work on transitional duty. The second employee is still out of work at this time . Health and/or Dental Insurance : I continue to attend the committee meeting of TCCOG on the Health Benefit Consortium . The committee has been meeting with John Powers , Hancock and Estabrook, who was hired by TCCOG to put together all the required documents to form the consortium . The attorney has also met with TCCOG to discuss the progress to date . The goal is to reduce the time spent by every municipalities attorney research insurance law. I have been working with the insurance representatives on the 2009 renewals . The annual Wellness and Benefit Fair was held on October 31St with many employees in attendance . Disability Insurance : There were no new claims this month . We have received the renewals for 2009 and there was no change in the rates . Submitted By: Judith C . Drake , PHR , Human Resources Manager Draft 10 . 17 . 08 TOWN OF ITHACA PERSONNEL COMMITTEE Wednesday, October 1 , 2008 4 : 45— 6 : 00 pm Aurora Conference Room DRAFT NOTES Members present: Herb Engman , Pat Leary, Peter Stein and Tee Ann Hunter Others : Judy Drake , Fred Noteboom , Dan Walker and Jon Kanter 1 . Committee member comments Pat want to make sure items were sent after track changes were made . ■ Bus Pass Program : Judy passed out sheet regarding a pilot program we are trying to see how well it works . Goals would be to reduce traffic coming into the city and reduce the number of parking spaces needed . A bus pass was purchased for Carrie Whitmore based on the program outlined . Carrie will ° be attending the ERC meeting to discuss how it is going . The bus pass rate is less than paying for a parking space in the garage. There was support for the program by the committee . 2 . Consider Referral from ERC : Cell Phone Policy The policy has been shared with SAC , Employee Relations and Susan Brock, Attorney for the Town . Susan suggested some changes that Judy is reviewing like restricting the picture taking capabilities . We will be discussing this during negotiations . Pat suggested a change to #4. Cell phones should be on "vibrate" during meetings to reduce the distraction and interruption to others . The concern was phones being on them to vibrate, could be tied to health risk. Judy shared the concern from others about people walking away from their phones and the new ring tones go on and on , which annoy people . Peter concerned about the cost of the program and minutes being exceeded . Personal calls on business cell phones shouldn 't cost the Town more . Dan explained the way our plans are working that we haven 't exceeded our group minutes yet. #5 should read "being" on "be. " Bolton Point's Personnel Committee will be reviewing the policy next week . The next step for the policy is through negotiations . This policy might be brought back to this committee before goes to Town Board . 3 . Discuss 2009 Employee Wages to be considered at 11 /6/08 Budget Meeting Judy passed out the employee wages that makes up the 100 lines in budget based on the 4 . 5% in the Tentative Budget. The worksheets were described . The top sheet summarizes the salaries and benefits from 2008 to 2009 budget. Judy will be bringing some changes up tomorrow night like health insurance and retirement. The health insurance quote came in at 15 . 5% , and it was budgeted at 15% . Dan asked why there wasn 't a correlated increase in the percentage for each fund to match the 15% increase . There isn 't always a direct correlation to the increase % depending on how much more is needed than was budgeted the year before . Sometimes the amount stays the same since we don 't budget to the penny. t. Draft 10 . 17 . 08 There will also be some changes to the State Retirement systems since I have been able to get the preliminary bill estimates . A fund will be reduced $ 17 , 000 , B fund $9 , 000 , but DB fund will need an additional $6 , 000 . Peter questioned the 6% increase in salaries . The sheets are based on a 4 . 5% increase as this committee discussed last month . The employee sheets will not include the collective bargaining employees as their wages have not been determined . Judy went over some of the changes that increased the budget i . e. : new director, management all at 40 hour work week, employees between hiring to job rate . A new summary was added to the salary sheets that describes what makes up the increase beyond the 4 . 5% cola , e. g . ; longevity increases , changes in pay. It is not a 4 . 5% pool , but every position gets a 4 . 5% increase . The other sheets show the details what is included in each . 100 line item . There were a few accounts like snow removal that had overtime increases to go with increases in wages . General discussion pursued about wages . 4. Public Works Department (preliminary discussion — create a plan for discussion) Fred has indicated that he plans to retire in 2009 . It would be good to start talking about this so the decision can be made over time . We need to develop a plan on how to come to a decision . Judy passed out draft plan and the Town 's organizational chart. Discussion needs to include many topics such as the Highway Superintendent's position and other job descriptions . The facility limitations , town law restrictions and how other departments relate to any items to be discussed . Public Works staff should have some input; what are some of the skills and qualities they like in a superintendent. We need to consider their thoughts so they feel engaged . The other work group that should also be included is the Engineering staff. We just wanted to get the discussions started on this topic. This also involves Bolton Point, because of the working relationship with them . Peter stated how impressed he was with how well the team approach is working with the Public Works Department. Would not want to see anything we discuss change what is working well . Peter endorsed moving forward with the discussion plan presented . The team setup was discussed with Gene , Rich and Wayne overseeing the 3 major functions of the department: highway, parks and water/sewer. The Engineering Technicians are under the public works umbrella with technical supported provided by the Engineer. The communications between the departments need to stay strong , the way they are now. Pat wondered if things are going well , then why do we want to change anything . Judy suggested looking at a Strengths , Weakness , Opportunities, and Threats (SWOT) analysis for each scenario to see what the pros and cons are . The next step is to review Town Law for the next meeting , which Judy and Fred will do . Then we can discuss how we want to proceed forward with the review process . 5. Consider Executive Session to discuss the personnel history of a particular employee(s) . ( if needed) Committee moved into executive session to discuss the personnel history of a particular employee (s ) and to update committee on collective bargaining negotiations . Next meeting : Wednesday, November 5, 2008, 4 : 45- 6 : 00 pm . t` OF 1p _ TOWN OF ITHACA dd IB 21 4� MEMORANDUM Ew Town Hall and Public Works staff OM : Judith C . Drake , PHR , Human Resources Manager DATE : November 5 , 2008 SUBJECT: Mini- Employee survey TOTAL : 39/52 = 75% The Employee Relations Committee has been reviewing the results from the Employee Satisfaction survey that employees completed in November 2007 . There were a few questions asked that seemed confusing , because of the term " Senior Leadership . " The committee would like to ask the question again using the Towns three levels of Senior Management . Your answer to the question should reflect how you feel today. Please answer the following questions using the 5 point % 5 4 3 ? scale provided . Place an X in the corresponding box. Agreed Strongly Agree Neither Disagree Strongly Agree Agree nor Disagree Disagree Original Survey Question : A� f j 6 Senior Leadership provides a clear direction for this w ' T:,organizations' future? 1 . Does the Town Board provide clear direction . . . ? 9% 3 10 14 8 2 . Does the Town Supervisor provide clear direction . . ? 17% 1 5 16 10 3 3 . Does your management leader (i . e . Department Head or Manager) provide clear direction . . . . ? 59% 8 15 6 8 2 A ax riginal Survey Question : for Leadership communicates openly about important � 4 r r �, P n o •.'. ndn"�U ` � e r , R r .ro 6 g �' ' & r ,;9 �- matters? 4 . Does the Town Board communicate openly . . . ? 10% 2 2 10 9 14 5 . Does the Town Supervisor communicate openly . . . . ? 17% 1 5 11 14 5 6 . Does your management leader (i . e . Department Head or Manager) communicate openly' . 1 . ? 53% 9 11 9 3 6 mg rsyzm3'r'". r� e Original Survey Question : � r f� 3'' t > Z �' 3gr Sr. Leadership shows a g enuine interest in the well-being " Mxv of employees? 7 . Does the Town Board show a genuine interest . . . . ? 15% 1 4 13 11 4 8 . Does the Town Supervisor show a genuine 31 % 3 10 13 8 2 interest . . . . ? 9 . Does your management leader (i . e . Department Head or Manager) show a genuine interest . . . . ? 75% 12 17 6 2 2 t� Please make any additional comments : 1 . Comment to , " Does the Town Board provide clear direction . . . 7' — Are they "suppose" too? Seriously, depending on your organizational relationships wouldn 't they see the risk of " micro management" if they gave staff " clear" direction . 2 . Do not work with Town Board or Town Supervisor as much as I have to deal with Dept Head — if we all get treated the same on same levels life could be much better. 3. Herb comes across to staff like he's still a Board member and not in a leadership position as the Town Supervisor. It seems like his style of management is very "hands off' , which is different from Cathy and not necessarily bad . He lacks the personability that Cathy had and this quality translated to the staff as if she really cared about our well being . As for the Town Board , since Peter Stein joined the Board , its { VERY clear he does not show a genuine interest in the well-being of the employees . He had made that very clear by his words and actions . As for the rest of the Board , they demonstrated their lack of confidence in the staff by dividing up what the Personnel Committee , 4 . 1 think department heads would like to communicate more with their staff, but are asked not to do so as a result of SAC and board meetings . There is a real communication disconnect between staff and SAC — not sure why. Also appears to be a lot of tension between department heads , Town Supervisor, and Town Board . This tension trickles down and affects general staff in many ways — lack of communication , which results in rumors , lack of morale , trust, etc. Not sure who is creating the tension , but it needs to stop in order for there to be a productive team of employees with open communications . 5 . 1 think there is still animosity and distrust between and amongst the three levels . Issues seem to stagnate . There never seems to be a resolution . Just sweeping under the rug . A lot of non- confrontation which leads to inaction . I would think that staff is frustrated by, and feel devalued by , the Boards unpreparedness on topics and their distrust of the committee system . Committees are where to learn about subjects or, trust your designee who has become the "expert' Decisions are suppose to be hard . When the chips are down though , we all seem to band together. 6 . Lack of trust and open communication . 7 . Stop the silly surveys , trainings , etc. We all know the issues — they are talked about on a regular basis — here at Town Hall anyways . Communication — real leadership (dept heads often act like the children they accuse support staff of) the attitude is do as I say not as I do — that's rotten teamwork ! ! ! If you want to rule with an iron fist then say so, so we can get on with our real work — if you want everyone to be a team — then play fair! ! People learn by example : two dept heads engaging in an extremely loud argument in the copy room (one of them cussing loudly needless to say) is not a very nice example to set. Were these people disciplined/spoken to at all ( I really don 't know)? But if past experience dictates , they were not. This is just one example of specialized treatment, which in general I could care less , but please be honest and open and tell people that you aim to treat people very differently depending on the position they hold ! The "we care" attitude regarding work environment is being laughed at by many and that is so sad . I wish we could all act like the adults we are and get along ! ! Oh . By the way, I truly do like my job , salary and bennies . I just have a very hard time with the we enforce policy (or don 't) when it's convenient. The lies — the secrets — well they suck. 8 . Regarding #4/#5 it depends on the issue , but at times , and especially in terms of employee issues , the TB & Supervisor tend to appear closed and unengaged with employees . #^ Dept. Head is obviously closer to the employees and more willing (apt to share information , however, there is a certain degree of information control that continues ( ie . " information is power" and controlling it gives one the feeling of power) . #7/#8 Some TB members seem more engaged and interested in employee well-being than others , the Town Supervisor does not seem interested in engaging employees , the personal touch is definitely not his forte . 9 . We the workers are left out of the loop and not told of where the town is headed pertaining to projects and our roles in the works for the town . And training is non-existent as far as the computer programs and type of programs . 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Cess aay _ Tv � �' � 1G.4B!C T oeeccipe 77fiS &�wK1T, �xoCcy `. ��� i�,�/s yZA4�b - r11os yes pwv2l,oq-77� �. �=ate . t*t rzAMAIne 445 4AR 0y A84cAj 1Exp4cA)Pzj a ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT y,yi�jh n �y�•a:'S 7'i' October 2008 PERSONNEL STAFFING LEVELS 1 Chief 2 Deputy Chiefs 5 Assistant Chiefs 8 Lieutenants 51 Fire Fighters 67 On duty personnel 2 Recruit Fire Fighters 1 FirelFighter on Injury Leave 1 Lieutenant on Military Service Leave i� 1 Fire ', Alarm Superintendent 1 Office Manager 1 Administrative Assistant 0 . 5 Financial Clerk Total employees as of 10/01 /08 — 74 . 5 Open positi h ons — None MUTUAL AID CALLS — From : To : Trumansburg SELECTED, CALLS — No Report SUPPORT 25 Vehicle work orders were written and 25 were closed . 933 is out of service awaiting a repair plan for the joy stick controller . On 10/8/08 we received our new 2009 Ford Escape ( 945 ) . The vehicle will be used primarily by the Fire Prevention Bureau . TRAINING See Attached report I' Submitted by : J . Thomas Dorman , Deputy Chief I, Date Printed: 10 / 8 / 08 Page 1 Monthly Training Hours by Training Block October 2008 Commissioners Report Station : ALL Shift : ALL Training Block Jan Feb Mar Apr May Jun Jul Aug Se ;p Oct Nov Dec Total Hours 01 FIRE PROTECTION AND ORGANIZATION ( 20 55 26 44 15 160 02 FIRE BEHAVIOR (FIRE CONTROL) 118 1 21 79 219 03 EXTINGUISHERS 28 63 91 04 FIRE PREVENTION 32 17 3 85 . 5 137 . 5 05 PERSONAL SAFETY AND PROTECTIVE E 22 . 5 73 113 . 5 66 107 76 33 51 542 06 ROPES AND KNOTS 75 75 07 TOOLS AND EQUIPMENT 36 . 5 8 5 49 . 5 08 GROUND LADDER PRACTICES 54 12 66 09 HOSE PRACTICES 8 68 16 . 5 39 131 . 5 10 FORCIBLE ENTRY 78 78 11 VENTILATION 12 11 57 29 109 12 RESCUE 53. 5 82 64 85 . 5 86 .5 26 13 58 21 489 . 5 13 SALVAGE AND OVERHAUL 14 COMMUNICATIONS (FIRE ALARM) 40 60 . 5 68 168 . 5 15 FIRE PUMPS 16 AERIAL LADDERS AND ELEVATED DEVIC 6 12 31 38 . 5 87 . 5 17 FIRE STREAMS AND HYDRAULICS (WATE 111 .5 8 119 . 5 18 HAZARDOUS MATERIALS AND RADIATION 2 12 14 19 NATURAL COVER FIRE FIGHTING 6 6 20 EMS (FIRST AID) 5 . 5 100 11 117 233 . 5 21 FIRE AND ARSON INVESTIGATION 10 . 5 72 . 5 28 111 Totals by Month 465 187 446 393 375 315 . 5 258 .5 273 349 0 0 0 3062 Prep/08 � � � f) Monthly Traininpors by Training Block October 2008 Commissioners Report Station : @ Shift : @ Training Block Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Hours 22 DETECTION, NOTIFICATION & SUPPRESS 148 26 174 23 APPARATUS - DRIVING , OPERATION AND 32 ,34_ = 1,53_- _ - - 24 26 192 142 - - -59:5=118:5— _ _— - - 781 _ 24 MISCELLANEOUS IN SERVICE 46 1 . 75 47 .75 25 ICS/NIMS 8 24 16 32 80 26 OUTSIDE TRAINING 600 300 18 . 5 32 8 205 163 48 1374 . 5 27 NYS FIRE ACADEMY COURSES 21 12 112 351 56 552 28 Out of state training / seminars 80 96 176 30 WELLNESS / FITNESS 17 . 5 4 . 5 12 . 75 3 . 5 2 . 25 3 . 75 1 . 5 45. 75 Totals by Month 1143 569 .25 679 548 581 .75 870 623.75 499 .25 605 0 0 0 6119 Prepared : 10/8/08 Page 2 2008 REVENUE SUMMARY BY ACCOUNT sir n•". . SEPTEMBER Revised ' CT Remaining REVENUE YTD REVENUE Collected REVENUE Average Mthly Projected Fire Code Inspection 1565 136, 000 $30,215 84 % $5, 785 30357 40, 287 Home & Comm Services 2189 0 $741 100 -1741 82 1988 Public Safety Services 2260 $ 13, 000 $2,040 16 % $ 10, 960 227 2 , 720 Fire Protective Services 2262 $3 ,001 , 635 $ 1 ,589,357 53 % 1 , 412 , 278 $ 176,595 $2 , 1 19 , 142 Rental of Real Property 2410 $3,000 $750 25% 2 , 250 183 $ 1 , 000 Rental of Equipment 2414 $0 $0 0% 0 0 0 Public Safety Permits 2550 $6 ,500 $6, 308 97% 192 $701 $8 ,41 1 Fines & Forfeited Bail 2610 18,000 $3,510 44 % $4,490 390 $4 , 680 Minor Sales 2655 50 $888 1775% -$838 199 10183 Sale of Equipment 2665 $0 $0 0% 0 0 $0 Insurance Recoveries 2680 15 ,000 $0 0% 5 ,000 $0 $0 Other Compensation for Loss 2690 50 $0 0% 50 0 $0 Refund Prior Year Expense 2701 $200 $ 191713 .100 -11 9 , 513 2, 190 $26, 284 Gifts & Donations 2705 $618,000 $678,480 110% -$60, 480 75, 387 1904, 640 Unclassified Revenue 2770 $ 10,000 $ 16 0% 19 ,984 2 21 Home & Community Service 3989 $0 $2, 117 0% -$2, 117 235 2 ,823 $3, 7011435 $2, 3340134 63. 1 % $ 1 ,367, 301 $64,837 $3, 112, 179 0/6/08 , SEPTEMBER 2008 Budget Program Account Balances 50 51 52 53 54 55 56 57 0 ^ C 0. 0 , in O C ^ y Z > CI N N N O c E 0 7 0 N D N C N N N W W O m h „- i� 0 U d a0 U C •C L > N - C N t0 ^ p N n c 4) c uv. c a o v ^ a ^ a c c ^ o u a U Qd � m ° a W ° .o v `u Z °o Q N N C! W y r N K H N N N 2 Admin 366,098 105 136,806 9, 189 1 ,838 4, 135 12,056 10,733 7,352 184 459 182,752 50% Staff 4,556,678 110 62,079 99,326 12,416 620,786 372,471 23,590 48,421 1 ,242 1 ,242 1 ,241 ,571 73% OverT(me 360,000 125 (7, 165) (2,267) 5,463 76,885 21 ,767 3,600 11 ,552 Furn & Fixtures 750 205 750 (5.525) 104,309 71 % 750 0% Office Equip 6, 730 210 250 1 ,718 1 ,968 Other Equip 70,954 225 ( 131 ) 15,588 0 21 ,325 1 , 159 71 % Telephone 13,700 405 3,416 37,940 47% (22) 3,394 Willies 107,909 410 75% 32,071 32,071 Clothes 105,000 415 0 37,790 70% 0 30,400 0 68, 190 Gas & Oil 52,500 420 35% 17,647 Office Expen 8,250 425 2,536 500 17,647 66% Contracts 67,921 435 (759) 44,038 600 3,036 63% 43,878 Staff Devel 63,000 440 0 0 0 0 0 35% 0 30, 175 30, 175 Travel 8,000 445 3,964 52% ( 1 ,647) 2,317 Insurance 109,000 455 23,594 71 % 23,594 78% Pr m Su I 35,000 460 372 3,792 1 , 176 5,307 [753) 11326 2,766 Rental 2,800 470 23,986 31 % 1 ,066 Prop Malnt 48,500 475 1 ,066 62% 19, 140 19, 140 61 % E ui Maint 161 ,000 476 4,000 4,316 (41 ,837) 3, 100 p Equip Parts 78,500 477 (30,421 ) 119% 58,519 Bldg Maint 8.800 480 58,519 25% 5,233 5,233 6, 231, 090 41 % 229,842 111 ,626 118,308 711 ,428 5491105 54,586 98,619 1 ,426 1 ,701 (5,525) 1 ,871 , 115 70% 2008 Accounts.xls 10/8/08 _a APPARATUS MILEAGE 8/08 ENG HOURS 8/08 MILEAGE 10/08 ENG HRS 10/08 SEPT MILEAGE SEPT ENG HRS NYSI DUE LOF DATE LOF MILES 901 40591 8347 41502 8450 911 103 4/ 1 /09 4/7/08 36763 902 101406 9718 101651 9747 245 29 7/ 1 /08 1 /7/08 99545 903 34750 9971 35075 10012 325 41 8/31 /08 8/ 15/07 31339 904 29999 9676 30017 9679 18 3 9/ 1 /08 9/7/ 07 29918 905 49941 4266 50689 4346 748 80 1211107 4/ 15/08 47781 906 90136 3883 90792 3932 656 49 6/31 /08 8 / 14/08 89557 909 27643 7210 OOS OOS 5/31 /09 5/23 /08 25576 933 49350 6001 49371 6005 21 4 6/ 1 /09 6/ 16/08 48305 939 45708 5580 46361 5648 653 68 6/30/09 6/20/08 45018 941 8781 408 9184 449 403 41 5/31 /09 7/ 9/08 8247 942 1851 1881 30 0 7/31 /09 943 2246 114 2526 132 280 18 3 /28/09 8/9/05 52750 944 55088 6783 55128 6787 40 4 7/ 1 /07 9/6/06 54790 945 107 107 0 10/31 /09 947 72619 73206 587 0 4/30/08 1 /8/07 948 75970 75970 0 0 9/ 1 /08 9 / 11 /07 64519 949 2492 217 2531 275 39 58 7/ 1 /07 7/27/06 75587 961 11301 496 11708 514 407 18' 7/ 1 /09 2/22/08 1206 962 9901 10632 731 0. 9/30/09 9320 963 15906 17110 1204 0, 1 / 1 /09 1 / 11 /08 7603 964 27410 2760 28372 2854 962 94 10/31 /08 9/25 /08 28014 965 Not Available 3304 0, 8/ 1 /08 8/ 14/07 78314 966 98573 98910 337 G1 3/ 1 /07 12/ 12/07 94475 too M Situation Type Summary YTD 30 SEP 08 Prepared 10/14/2008 Page 1 # of F.S . Civ. F .S. Civ. Si uation Type Dollar Loss Incid's Injury Injury Death Death 9 Fire , other 40 6 0 1 0 0 Building fire 11089 ,770 34 4 2 0 1 113 Cooking fire , confined to container 33220 18 0 1 0 0 114 Chimney or flue fire , l' confined to chimne 2 0 0 0 0 118 Trash or rubbish fire, cl ontained 50 14 0 0 0 0 131 Passenger vehicle fire 221750 10 0 0 0 0 132 Road freight or transpl rt vehicle fire 1 0 0 0 0 140 Natural vegetation fire; other 150 8 0 0 0 0 II 141 Forest , woods or wildland fire 21000 2 1 1 0 0 142 Brush , or brush and grass mixture fire 5 0 0 0 0 143 Grass fire 1 0 0 0 0 150 Outside rubbish fire, other 2 0 0 0 0 151 Outside rubbish , trash 'or waste fire 2 0 0 0 0 160 Special outside fire , other 4 0 0 0 0 162 Outside equipment fired 30 ,000 1 0 0 0 0 21 Overpressure rupture , of steam boiler 2 0 0 0 0 2 Excessive heat, scorchli burns with no ign 1 0 0 0 0 3 Rescue , emergency m dical call (EMS) cal 31 0 0 0 0 311 Medical assist, assist EMS crew 144 0 0 0 0 321 EMS call , excluding vehicle accident wit 991 0 0 0 0 322 Vehicle accident with injuries 98 0 0 0 0 323 Motor vehicle/pedestrian accident ( MV Pe 14 0 0 0 0 341 Search for person on land 2 0 0 0 0 350 Extrication , rescue, other 4 0 0 0 0 353 Removal of victim (s) frm stalled elevat 13 0 0 0 0 356 High angle rescue 1 0 0 0 0 361 Swimming/recreational water areas rescue 3 0 0 0 0 365 Watercraft rescue 1 1 0 0 0 0 400 Hazardous condition , other 68 0 0 0 0 410 Flammable gas or liquid condition , other 1 0 0 0 0 411 Gasoline or other flammable liquid spill 11 0 0 0 0 412 Gas leak (natural gas or LPG) 11 0 0 0 0 41 it or other combustible; liquid spill 1 0 0 0 0 42 thernical hazard (no spill or leak) 2 0 0 0 0 422 Chemical spill or leak 1 0 0 0 0 i 424 Carbon monoxide incident 17 0 0 0 0 II . 440 Electrical wiring/equipment problem , of 19 0 0 0 0 441 Heat from short circuit (wiring) , defect 2 0 0 0 0 442 Overheated motor 7 0 0 0 0 443 Light ballast breakdown 2 0 0 0 0 444 Power line down 16 0 - 0 0 0 445 Arcing , shorted electrical equipment 8 0 0 0 0 460 Accident, potential accident , other 3 0 0 0 0 463 Vehicle accident, general cleanup 21 0 0 0 0 500 Service Call , other 128 0 0 0 0 510 Person in distress , other 9 0 0 0 0 511 Lock-out 9 0 0 0 0 520 Water problem , other 8 0 0 0 0 521 Water evacuation 3 0 0 0 0 522 Water or steam leak 15 0 0 0 0 540 Animal problem , other 1 0 0 0 0 542 Animal rescue 1 0 0 0 0 550 Public service assistance, other 12 0 0 0 0 551 Assist police or other governmental agen 23 0 0 0 0 552 Police matter 4 0 0 0 0 553 Public service 3 0 0 0 0 554 Assist invalid 2 0 0 0 0 555 Defective elevator, no occupants 2 0 0 0 0 561 Unauthorized burning 8 0 0 0 0 571 Cover assignment , standby, moveup 7 0 0 0 0 600 Good intent call , other 59 0 0 0 0 611 Dispatched & canceled en route 67 0 0 0 0 621 Wrong location 4 0 0 0 0 632 Prescribed fire 1 0 0 0 0 650 Steam , other gas mistaken for smoke , oth 5 0 0 0 0 651 Smoke scare , odor of smoke 34 0 0 0 0 652 Steam , vapor, fog or dust thought to be 2 0 0 0 0 653 Barbecue , tar kettle 1 0 0 0 0 661 EMS call , party transported by non-fire 2 0 0 0 0 671 Hazmat release investigation w/ no hazma 7 0 0 0 0 700 False alarm or false call , other 28 0 0 0 0 710 Malicious , mischievous false call , other 19 0 0 0 0 711 Municipal alarm system , malicious false 17 0 0 0 0 712 Direct tie to FD, malicious/false alarm 11 0 0 0 0 713 Telephone, malicious false alarm 6 0 0 0 0 714 Central station , malicious false alarm 15 0 0 0 0 Situation Type Summary YTD 30 SEP 08 Prepared 10/14/2008 Page 2 # of F.S. Civ. F .S. Civ. S' tion Type Dollar Loss Incid's Injury Injury Death Death Local alarm system , malicious false alar 1 0 0 0 0 7 System malfunction , other 70 0 0 0 0 731 Sprinkler activation due to malfunction 13 0 0 0 0 733 Smoke detector activation due to malfunc 57 0 0 0 0 734 Heat detector activation due to malfunct 10 0 0 0 0 735 Alarm system sounded due to malfunction 49 0 0 0 0 736 CO detector activation due to malfunctio 7 0 0 0 0 740 Unintentional transmission of alarm , oth 325 0 0 0 0 741 Sprinkler activation , no fire - unintent 24 0 0 0 0 743 Smoke detector activation , no fire - uni 432 0 0 0 0 744 Detector activation , no fire - unintenti 36 0 0 0 0 745 Alarm system sounded , no fire - unintent 58 0 0 0 0 746 Carbon monoxide detector activation , no 3 0 0 0 0 900 Special type of incident , other 5 0 0 0 0 911 Citizen complaint 3 0 0 0 0 for all incidents 11147 , 980 3211 5 5 0 1 Situation Type Graphs YTD 30 SEP 08 Number of Incidents by Situation Type 1200 IN Incident's 1000 800 600 400 200 0 ELM I 32 74 74 31 50 32 73 Code : Description Code : Description 32 EMS call , excluding vehicle ac 32 Vehicle accident with injuries 74 Smoke detector activation , no 73 System malfunction , other 74 Unintentional transmission of All Others 31 Medical assist, assist EMS cre 50 Service Call , other Dollar Loss by Situation Type 1100000 Loss 1000000 900000 800000 700000 600000 500000 400000 300000 200000 100000 0 11 16 13 11 14 14 11 Code: Description Code: Description 11 Building fire 14 Natural vegetation fire , other 16 Outside equipment fire 11 Trash or rubbish fire, contain 13 Passenger vehicle fire All Others 11 Cooking fire, confined to cont 14 Forest , woods or wildland fire Situation Type Summary 01 -30 SEP 08 Prepared 10/14/2008 Page 1 # of F.S . Civ. F.S . Civ. 9 Sit ation Type Dollar Loss Incid's Injury Injury Death Death 19 Fire , other 20 1 0 0 0 0 Building fire 11220 6 0 0 0 0 113 Cooking fire , confined to container 16 7 0 0 0 0 118 Trash or rubbish fire, contained 2 0 0 0 0 300 Rescue, emergency medical call ( EMS) cal 4 0 0 0 0 311 Medical assist, assist' EMS crew 28 0 0 0 0 321 EMS call , excluding vehicle accident wit 121 0 0 0 0 322 Vehicle accident with injuries 8 0 0 0 0 323 Motor vehicle/pedestrian accident ( MV Pe 3 0 0 0 0 353 Removal of victim(s) from stalled elevat 3 0 0 0 0 400 Hazardous condition , 'other 11 0 0 0 0 410 Flammable gas or liquid condition , other 1 0 0 0 0 412 Gas leak (natural gas or LPG) 2 0 0 0 0 413 Oil or other combustible liquid spill 1 0 0 0 0 442 Overheated motor 2 0 0 0 0 44 Power line down 3 0 0 0 0 4 Vehicle accident , general cleanup 2 0 0 0 0 5 Service Call , other 21 0 0 0 0 510 Person in distress, other 1 0 0 0 0 511 Lock-out 1 0 0 0 0 522 Water or steam leak 3 0 0 0 0 551 Assist police or other governmental agen 2 0 0 0 0 552 Police matter 2 0 0 0 0 553 Public service 1 0 0 0 0 555 Defective elevator, no occupants 1 0 0 0 0 600 Good intent call , other 15 0 0 0 0 611 Dispatched & canceled en route 11 0 0 0 0 651 Smoke scare, odor of smoke 7 0 0 0 0 671 Hazmat release investigation w/ no hazma 1 0 0 0 0 700 False alarm or false call , other 2 0 0 0 0 710 Malicious , mischievous false call , other 2 0 0 0 0 711 Municipal alarm system , malicious false 1 0 0 0 0 71 irect tie to FD, malicious/false alarm 1 0 0 0 0 71 lentral station , malicious false alarm 1 0 0 0 0 730 System malfunction , other 5 0 0 0 0 733 Smoke detector activation due to malfunc 6 0 0 0 0 ,734 Heat detector activation due to malfunct 5 0 0 0 0 735 Alarm system sounded due to malfunction 11 0 0 0 0 736 CO detector activation due to malfunctio 1 0 0 0 0 740 Unintentional transmission of alarm , oth . 42 0 0 0 0 741 Sprinkler activation , no fire - unintent 2 0 0 0 0 743 Smoke detector activation , no fire - uni 41 0 0 0 0 744 Detector activation , no fire - unintenti 7 0 0 0 0 745 Alarm system sounded , no fire - unintent 8 0 0 0 0 900 Special type of incident, other 2 0 0 0 0 Total for all incidents 17256 408 0 0 0 0 Situation Type Graphs 01 -30 SEP 08 Number of Incidents by Situation Type 140 Incidents 60 40 20 0 32 74 74 31 50 60 73 Code : Description Code : Description 32 EMS call , excluding vehicle ac 60 Good intent call , other 74 Unintentional transmission of 73 Alarm system sounded due to ma 74 Smoke detector activation , no All Others 31 Medical assist, assist EMS cre 50 Service Call , other Dollar Loss by Situation Type Loss 1000 900 800 700 600 500 400 300 200 100 0 11 10 11 65 73 50 32 Code : Description Code : Description 11 Building fire 50 Service Call , other 10 Fire , other 32 EMS call , excluding vehicle ac 11 Cooking fire, confined to cont All Others 65 Smoke scare , odor of smoke 73 Alarm system sounded due to ma i Off ' �°_ Y4 j • Ss. •�` "7d �" "� 1�� �+�} PO'rk� d ;, t` � E.._ta fi r 4� i'h ��i � ma�'� i��;, �"� �`a.�'z:.. . • „F.. �r'��• " �� � •rte h'i's ��z � [ I � nx ` :y �� _ �: � F ��} �:. ' ��,y� � t � ��,�x. M Ii' Iks� ��# ctd K.r,N . 1a• s! ��?,� a€ �^x;` � '��3 �•■■II �■I �■I '-�`^ &� � �■I I��'-snl � � I ��I' . II ', Ilk,e�I I I � t .� ��'� e�.�:•. I 1 / T { f 11 `a�•��w ` � °� ,r�•�� ky . ,h � � , x* � ,r � `'i a ` � � i" � � '` �xh z�a"��� xia 4� •s:z • I .."� E' ' `.� �' �-, t ,,M h �i. fie , r w�','".� .,4 , � '�e ��� � , ,. c e� '�.., X� , � .. a'�'�»+�'? .� 7 � e� •ig v..�..,., i dx ' K .. � ,.� cu' 11111 Ell • X1 / 111 11111 r • • • • • • • • • • Statistical Summary Board Report for September 2008 There are 35 , 840 records in the Incidents Table , Between Monday, September 1 , 2008 and Tuesday, September 30 , 2008 there were 408 incidents . Currently there are an average of 13 . 6 incidents per day . Average response time for the department is 4 .47 minutes . The average duration of an incident is 20 . 41 minutes . Incidents by Hour of the Day 30 25 i. 20 15 l 1 0 . x' 0 O , N CO O O O O O O O r r O '- N M O O O r r N N N N Incidents by Day of the Week 70 60 Runs 50 40 30 20 10 � S SUN MON TUE WED TH U FRI SAT Dollar Loss by Hour of the Day 500 ® LOSS 400 _ 1 300 200 100 0 O .- N co qt LO CO r� CO O O N CO 44- CC) CO r� 00 CA O '- N CO 0 O O O 0 0 0 0 0 0 T T T T r T T N N N N a -to °''�'• �y CITY OF ITHACA FI 31. 0 West Green Street .Ithaca , New York 14850- 5497 0 o Opp cOq`' .. •.•'� OFFiCE OF '1' I-IIll FIRE (41-11 Fit' 1'cicpluonc : 607/272 - 1234 Fax : 607/272- 2793 October' 14 , 2008 Board of. l ire Commissioners Ithaca Firc Departnierrt 310 W Green St Ithaca , NY 14850 Dear Board Members : 'I 'lie followilig is the hire Marshal ' s report for September 2008 . Code Fi forcemeat Division : The Codes l rrforcement Divisloli received 32 colllplalllts ill the mmith Septellbel'. i here were 29 colllplalllts closed out, al-id 23 colllplalllts 1'emaiil opeli 101- September al-id 111-CVIOLIS 111011ti1S . The Code Eii oi-cement Divisloll peilormed 51 lilspectlolls of i'e - lllspectlolis . I here were 168 violations cited . ' I'hc, Code Eiifforcemciit Division issued : 9 operating permits for assembly occupancies ; 2 certificates of compliance for lii-e and property maintenance inspections ; and 4 fire alarm system certificates of-' compliance . 'I'hc Code Enforcement Division Issued 17 1-imidicap pai-16-ig violations , 10 fire zone parking violations, and 4 prohibited parking z.,oilc vlolatloll , Firc Investigation Unit : 'fhcre were no fire investigations in September. Public Education : There were 6 Public Education Details , 8 Fire Drills Witnessed , and 12 Child Car Seat Inspections in the month o1' September. Oil September 20"' 2008s the Fire Department pal'ticlpated 111 a C0111111Llllity block pal'ty at the Wegmall ' s Parking Lot on SOLltll Meadow St . This event was sponsored by the Cayuga iladlo GI'OLip , arid was well attended by the C011llll Lill lty . I Ile fire depar'tlllellt "Al) F (ILI i Ohlxortunity Iimhloycr %vith a commitment to workforce diversification . " p pp a