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HomeMy WebLinkAboutTB Minutes 2008-05-12 Regular Meeting of the Ithaca Town Board ` Monday, May 12 , 2008 at 5 : 30 p . m . �; 215 North Tioga Street, Ithaca , NY 14850 Y 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Legislature - Dooley Kiefer 4 . Report of Ithaca Common Council — Robin Holtham Korherr 5 . 6 : 00 p . m . — Persons to be heard and Board Comments 6 . 6 : 05 p . m . — Public Hearing — re : Noise Permit Application 7 . Acknowledge the Filing of Ethics Disclosure Statements 8 . 6 : 15 p . m . — Presentation of Town of Ithaca Stormwater Management Plan Annual Report to NYS DEC 9 . Consider reappointing William Gilligan to the Fire Commission 10 . Discussion - Recreation Partnership update 11 . Consider resolution creating an Eruv 12 . Consider referral of proposed local law adding a Chapter to the Town of Ithaca code , titled " Storm Sewer System and Surface Waters Protection" to the Conservation Board for a recommendation 13 . Consider setting a public hearing to consider a Local Law to eliminate East Hill Plaza Fire Safety Zone from Chapter 250 of Town of Ithaca Code 14 . Consider setting a public hearing to consider a Local Law amending Chapter 270 of the Town of Ithaca Code , entitled zoning , regarding small wind energy facilities 15 . Discuss East King Road Sewer Extension — 2008 16 . Consider capital project for miscellaneous plant improvements at the Ithaca Area Wastewater Treatment Facility Final -51712008 Page 1 of 2 17 . Consider Appointment of Interview Committee to Select Alternate Members to Zoning Board of Appeals 18 . Consider Resolution of Appreciation for Will Burbank 19 . Consider recommendations from the Personnel Committee 20 . Consider Consent Agenda a . Town of Ithaca Minutes b . Town of Ithaca Abstract c . Bolton Point Abstract d . ( Consider) Appointment of Project Assistant( s) — Engineering ( Judy) e . ( Consider) Appointment of Planning Intern (Judy) f. ( Consider) Work Study Agreement with Cornell University g . ( Consider) Disposition List h . Acknowledge Town Supervisor' s Appointment of Deputy Town Supervisor , 21 . Report of Town Committees 22 . Intermunicipal Organizations 23 . Report of Town Officials 24 . Review of Correspondence 25 , Consider Adjournment Final -51712008 Page 2 of 2 Town of Ithaca Town Board Sign-In Sheet Meeting Date: May 12, 2008 Please Print your information to ensure accuracy in the meeting minutes Print Name Print Address e-mail U al 183 Lcxio CMA IOATII �5 h r cl'. orrl Osalz ( V4I4/. 1 ) LA 6C i5wfj DJ6W . CI ( ✓t}� � Ci1� 4iL � and rew sk 4fl�s '" 11 �X I S� L4 i - 61 s) W k to I JAte` �"�° � vtS ° '� Q 1r hJL / 5�� r� o r��2r S rI io 07 vLJ t(1Z I''I E1Ot I Llff ( r4 lay R11 f; L. S T NfpV� M Sc � S a . eWa �-i Ave , N e suk ,,�, roe u � Wki kc) OA 3z q .A4f a. �Nd c-o I Lem �2 IP Q dZ� � � c FINAL Regular Meeting of the Ithaca Town Board Monday, May 12 , 2008 at 5 : 30 p . m . 215 North Tioga Street, Ithaca, NY 14850 Yn. Present Herb Engman , Supervisor; Pat Leary, Councilwoman ; Peter Stein , Councilman ; Jeff Cowie , Councilman ; Eric Levine , Councilman ; Bill Goodman , Councilman . Staff Karen Billings , Town Clerk ; Fred Noteboom , Highway Superintendent ; Dan Walker, Town Engineer; Jonathan Kanter, Director of Planning ; Judy Drake , Human Resources Specialist ; Susan Brock , Attorney for the Town . Others Renee Qamar; Gauri Kolhatkar; Angela Irwin ; Oskar Liivak ; Andrew Sterngless ; Dooley Kiefer; Heeyoung Kir; John Heitemen ; Janice Johnson ; Robert Smith ; Alice Moore ; Barbara Nankin ; Meir Klein ; Dean Robinson ; Noam Schaap ; Jungeun Kong ; Hye Suk Kim ; Sander True ; Helen Tacty; Jim & Ann Niefer Call to Order Supervisor Engman called the meeting to order at 5 : 30 p . m . and led the assemblage in the Pledge of Allegiance . Supervisor Engman stated that he wanted to hold an executive session at the end of the meeting for the board to discuss a potential land acquisition . He also wanted to add discussion of "Special Town Board Meetings" to the agenda . Supervisor Engman advised the board members that the recommendations from the Personnel Committee have been placed on the table before the board . Agenda Item No . 3 - Report of Tompkins County Legislature - Dooley Kiefer County Legislator Dooley Kiefer came before the board on behalf of the Tompkins County Legislature and reported the following : • The goal for a maximum tax levy increase for 2009 is 3 % . • The search continues for a new County Administrator. • The Government Operations Committee has recommended the County return to conducting annual full-value assessments . Ms . Kiefer solicited questions from the board . Supervisor Engman noted that Ms . Kiefer had previously mentioned there was an increase in ticks in the area . He asked if the concern was about Lyme disease that ticks carry. Ms . Kiefer responded that there seems to be a tick explosion . Supervisor Engman wondered if anyone knew why it was occurring . Ms . Kiefer did not know why it was occurring , but tended to think it was climate warming . Approved June 9, 2008 Page I of 37 FINAL Agenda Item No . 4 - Report of Ithaca Common Council — Robin Holtham Korherr No one present . Agenda Item No . 7 - Acknowledge the Filing of Ethics Disclosure Statements Ms . Billings announced that there are three outstanding Ethics Disclosure Statements . At this point , the Town acknowledges the disclosures that have been received . Ms . Brock added that the disclosures are available for public review. Supervisor Engman stated that there is the potential for a $ 10 , 000 fine and loss of office for individuals who do not file an Ethics Disclosure Statement . Councilman Stein acknowledged that he had not filed his Ethics Disclosure Statement , but would return it to the Town Clerk' s Office shortly. Agenda Item No . 9 - Consider reappointing William Gilligan to the Fire Commission Mr. Gilligan submitted a letter of interest to the Town stating he was interested in continuing to serve on the Board of Fire Commissioners . Supervisor Engman moved and Councilman Stein seconded the resolution . Vote — Carried unanimously. TB RESOLUTION NO. 2008- 104 : Recommendation of Reappointment of William Gilligan to Board of Fire Commissioners. WHEREAS, William Gilligan 's term on the Ithaca Board of Fire Commissioners as a Town of Ithaca representative expires on June 30, 2008; and WHEREAS, Mr. Gilligan wishes to be reappointed to the said position; and WHEREAS, the appointment to the said position is made by the City of Ithaca Common Council based upon a resolution recommending appointment by the Town of Ithaca Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby requests and recommends that the City of Ithaca Common Council appoint William Gilligan as a Town of Ithaca representative to the Board of Fire Commissioners for a three-year term commencing July 1 , 2008 through June 30, 2011 . MOVED: Supervisor Engman SECONDED: Councilman Stein Approved June 9, 2008 Page 2 of 37 FINAL VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Motion Approved. Agenda Item No . 12 - Consider referral of proposed local law adding a Chapter to the Town of Ithaca code , titled " Storm Sewer System and Surface Waters Protection " to the Conservation Board for a recommendation Councilman Stein moved and Councilman Goodman seconded . Councilman Stein recalled the proposed local law is a State mandate . He wondered if the board has acted on the proposed law. Supervisor Engman explained there were two things the Town needed to do . The first was to adopt stormwater runoff regulations . The second is to adopt legislation regarding illicit discharges . It is part of the State mandate on controlling stormwater runoff. Councilman Stein recapped the legislation would go to the Conservation Board for a recommendation and then the Town Board would act on the legislation following the Conservation Board recommendation . He asked why it wasn 't being sent to the Planning Board for a recommendation . Mr. Kanter responded that there are two Planning Board members on the Codes and Ordinances Committee and they felt the proposed law wasn 't something the Planning Board would be interested in reviewing , but thought that it would be beneficial for the Planning Board to be educated regarding the legislation . Vote — carried unanimously. TB RESOLUTION NO. 2008-105: REFERRAL OF PROPOSED LOCAL LAW ADDING CHAPTER 227 TO THE TOWN OF ITHACA CODE, TITLED "STORM SEWER SYSTEM AND SURFACE WATERS PROTECTION" TO THE CONSERVATION BOARD FOR A RECOMMENDATION. WHEREAS, the Codes and Ordinances Committee has drafted a proposed local law adding Chapter 227 to the Town of Ithaca Code, titled "Storm Sewer System and Surface Waters Protection " for the Town Board's consideration; and WHEREAS, the above-described local law would provide regulations of non-stormwater discharges to the municipal storm sewer system and surface waters with the intent of regulating the contribution of pollutants to the municipal storm sewer system and to prohibit certain activities regarding, and discharges to, the municipal storm sewer system and surface waters; and Approved June 9, 2008 Page 3 of 37 FINAL WHEREAS, the Codes and Ordinances Committee has recommended that the Town Board refer this proposed local law to the Conservation Board for a recommendation; and WHEREAS, the Town Board has reviewed the above -described proposed local law at its regular meeting on May 12, 2008, NOW THEREFORE, BE IT RESOLVED, that the matter of the proposed local law described above be referred to the Conservation Board for a recommendation . MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Motion Approved. Agenda Item No . 13 = Consider setting a public hearing to consider a Local Law to eliminate East Hill Plaza Fire Safety Zone from Chapter 250 of Town of Ithaca Code Supervisor Engman explained that a special district was created at East Hill Plaza for fire safety. After looking into it , the best solution seemed to be to eliminate the safety zone because there is sufficient room for fire trucks and emergency equipment. Mr. Kanter added that fire safety zones are usually addressed through the site plan and building code review processes . The East Hill Plaza safety zone is the only zone codified in the Town Code . Ms . Brock stated that she verified with Cornell University Counsel that eliminating the safety zone was okay with Cornell . Town of Ithaca Staff prefers that safety zones be treated as a site plan issue . Mr. Kanter further explained fire safety zones , which allow fire and safety apparatus to access the building , are covered under the State Building Code . The requirements need to be met during the building permit process . It is redundant to have it addressed in the Town Code . Ms . Brock added that whenever modifications that could impact fire safety are proposed , the Town seeks the opinion of the City Fire Department and obtains a letter from them stating their position regarding the proposed modifications . Councilman Cowie moved and Councilman Stein seconded the resolution . Vote — carried unanimously. Approved June 9, 2008 Page 4 of 37 FINAL TB RESOLUTION NO. 2006- 106: Settin_g a Public Hearing re_gardin_g a Local Law Deleting East Hill Shopping Plaza Provisions From Chapter 250 of the Town of Ithaca Code, Titled "Vehicles and Traffic " RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 9th day of June, 2008, at 6: 15 p. m. for the purpose of considering a proposed Local Law Deleting East Hill Shopping Plaza Provisions From Chapter 250 of the Town of Ithaca Code, Titled "Vehicles and Traffic", and it is further RESOLVED, that at such time and place all persons interested in the proposed amendment may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilman Cowie SECONDED: Councilman Stein VOTE, Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Motion Approved. Agenda Item No . 17 - Consider Appointment of Interview Committee to Select Alternate Members to Zoning Board of Appeals Councilman Stein moved and Councilwoman Leary seconded the resolution . Vote — carried unanimously. TB RESOLUTION NO: 2008- 107 Appointment Interview Committee for Alternate Zoning Board of Appeals Member. WHEREAS, a vacancy exists in the position of Alternate Zoning Board of Appeals Member; and WHEREAS, the Town Board wishes to appoint an Interviewing Committee to conduct interviews and make a recommendation for appointment for the position; Now, therefore, be it Approved June 9, 2008 Page 5 of 37 FINAL RESOLVED, the Town Board of the Town of Ithaca hereby appoints the following persons to the Interviewing Committee for the vacant Alternate Zoning Board of Appeals Member P osition : Pat Leary, Town Board Member Kirk Sigel, Chairman, Zoning Board of Appeals Jonathan Kanter, Director of Planning Judith C. Drake, Human Resources Manager MOVED: Councilman Stein SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Motion Approved. Agenda Item No . 18 = Consider Resolution of Appreciation for Will Burbank Supervisor Engman read the resolution of appreciation to the board . Councilman Levine moved and Councilwoman Leary seconded the resolution . Vote - carried unanimously . TB RESOLUTION NO. 2008= 108: RECOGNITION OF WILLIAM BURBANK'S YEARS OF SERVICE TO THE COMMUNITY WHEREAS, William Burbank served as a Councilman on the Town Board from January 1 , 2002 through April 29, 2008, and WHEREAS, Will served as the Deputy Town Supervisor since January 2006; and WHEREAS, Will, in his role as Councilman, has contributed his valuable time and energy to such committees as Transportation, Recreation and Human Services, Comprehensive Plan Review, Cayuga Lake Watershed Intermunicipal Organization (10), Pegasys Oversight and Intermunicipal Trail Committee; and WHEREAS, the Town of Ithaca has greatly benefited from Will's thoughtful consideration, intelligence, time, energy and his desire to serve our community in order to make it a better place to live; and Approved June 9, 2008 Page 6 of 37 FINAL WHEREAS, the Town of Ithaca is appreciative for Will's invaluable contributions and over six years of exemplary service as a Town Board member, NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, expresses its sincere appreciation, admiration and gratitude to William Burbank for his distinguished, dedicated and productive service to our community. MOVED: Councilman Levine SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion approved. Additional Agenda Item — Consider Special Town Board Meeting Supervisor Engman suggested the board hold special Town Board meetings on Monday, May 19th at 5 : 00 p . m . and Tuesday, May 20th at 7 : 00 p . m , to interview candidates for the vacant board position . Councilman Cowie asked if the vacancy was a Supervisor' s appointment . Supervisor Engman responded that it is a Town Board appointment . Supervisor Engman moved and Councilman Stein seconded the resolution . Mr. Kanter confirmed that the special meetings would be held in the Aurora Conference Room , as there is a Planning Board Meeting and a Zoning Board Meeting scheduled for each of those evenings . Supervisor Engman explained that he talked with the attorney for the New York State Association of Towns as to how the board should handle the matter. The attorney thought that conducting the interviews in executive session was appropriate because the board is considering the employment history of a particular person for an appointment by the Town Board . Councilman Stein remembered the board having a previous discussion as to whether a Town Board member fit under the general classification of employee and whether an executive session could be held to discuss a Town Board member; the board decided that was not the case . Approved June 9. 2008 Page 7 of 37 FINAL Supervisor Engman thought that it could be discussed as it is an appointment of a particular person . Ms . Brock confirmed that the Open Meetings Law states that matters leading to the appointment of a particular person may be done in executive session . Vote - carried unanimously. TB RESOLUTION NO. 2008409: SPECIAL MEETINGS TO FILL VACANCY ON TOWN BOARD DUE TO RESIGNATION OF WILL BURBANK WHEREAS, the Town Board must appoint a member to replace Will Burbank, who was recently elected to the Tompkins County Legislature, and WHEREAS, Will Burbank has duly submitted his resignation from the Ithaca Town Board, and WHEREAS, there are several candidates for the vacant Town Board seat, Now therefore be it RESOLVED, that the Town Board of the Town of Ithaca shall hold special meetings solely to interview candidates for the position, according to the following schedule : Monday, May 19 7:00 Open special meeting 7:01 Go into executive session 7: 15 Candidate interview 7:55 Candidate interview 8:40 Return to special meeting 8:41 Adjourn Tuesday, May 20 5:00 Open Meeting 5:01 Go into executive session 5: 15 Candidate Interview 5:55 Candidate Interview 6:40. Discuss candidates 7:00 Return to special meeting 7:01 Adjourn MOVED: Supervisor Engman SECONDED: Councilman Stein Approved June 9, 2008 Page 8 of 37 FINAL VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye, Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Motion approved. Agenda Item No . 5 - 6 : 00 p . m . — Persons to be heard and Board Comments Gentleman , Elm Street Extension This gentleman spoke before the board about the public health problem posed by the deer tick . He reported that three dogs and one human have contracted the Lyme Disease in his immediate neighborhood . He noted the seriousness of Lyme Disease and asked the board where the conversation goes from here. Supervisor Engman responded that he would be willing to contact the Tompkins County Health Department to see what their plans are , to encourage them to become involved , and to see what the Town could do to help them with control . Supervisor Engman explained that Lyme Disease could also be spread by ticks off mice and other critters ; not just deer. Councilman Stein wondered how widespread the problem is and if the State should be addressing the problem . Supervisor Engman thought it was a good point and offered to talk with the County Health Department to see what their experience has been with the State Health Department . The issue could also be brought to the Tompkins County Council of Governments . Susan Titus , Culver Road Ms . Titus stated that she has lived on Culver Road for five years and has five acres of land she would like to have protected through a conservation easement . She noted that the Conservation Board has worked for years to protect Coy Glen , Ms . Titus discussed several species that are found in Coy Glen . She stated that Coy Glen is not protected unless the land south and parallel to it are protected --fragmenting the remaining natural habitats can only hurt Coy Glen . Ms . Titus thanked the board for their time . Diana Campbell Ms . Campbell appeared before the board to discuss the notification parents received regarding a Level 3 Sex Offender living across the street from the Northeast Elementary School . She was shocked to learn that there are no laws in place to protect the children in the Ithaca City School District from having the most dangerous sex predators living near school . She said that safe distance standards have not been established to prevent high risk sex offenders from living near schools ; many municipalities and states have established standards for keeping high risk offenders away from schools . She urged the board not to delay in establishing the basic safety standards that have been set by other communities . Supervisor Engman reported that Ms . Billings , Ithaca Town Clerk , has done a lot of research on the topic and that he will refer the matter to the Operations Committee to Approved June 9, 2008 Page 9 of 37 FINAL begin working on it . He stated that it is a complicated issue because there have been a lot of court cases regarding this issue . Supervisor Engman said that the Town would like to look into whether or not it would be feasible to have a countywide law. Councilman Stein asked if it is a general concern or if it is a specific concern triggered by an event . Ms . Campbell responded that the concern was triggered by a Level 3 Sex Offender moving in across the street from the Northeast School . Supervisor Engman asked how it was brought to Ms . Campbell ' s attention . Ms . Campbell explained that there is a Website called " Family Watch Dog" and one of the parents received an alert . Councilwoman Leary asked where the Website received its information . Ms . Campbell answered that information was provided by the New York State Sex Offender Registry or the Tompkins County Sex Offender Registry. She explained that some municipalities have established zones of 1000 feet or 1000 yards . Councilwoman Leary noted that there are some communities that prohibit sex offenders from residing in the community. Councilman Stein thought that there was a New York State law that addressed the issue . Ms . Brock stated that there is a law, but it doesn 't address residency. The law states that people at various levels cannot be within 1 , 000 feet of the property line of the school . Supervisor Engman wrapped up discussion by stating that the board will look into it and try to eliminate the obvious issues . He said that he will talk with the County Legislature to see if there is something that can be done jointly with the County . Teresa March Ms . March added that during her research , she found there are three different lists for the region . The separate lists are not as accurate as the New York Criminal Justice System list and www.familywatchdog . com . Councilman Cowie asked Ms . Billing if during her research , she could note if there was any residential clustering around schools . Ms . Billings responded that there are a variety of laws throughout the state and a few laws specified that no more than 1 offender could live at a residence . Supervisor Engman thanked the public for their comments and redirected the meeting to the scheduled 6 : 05 p . m . public hearing . He stated the board would return to Persons to be Heard following the public hearing . Agenda Item No . 6 - 6 : 05 p . m . — Public Hearing — re : Noise Permit Application Supervisor Engman opened the public hearing at 6 : 05 p . m . The Town Clerk provided proof of posting and publication . Approved June 9, 2008 Page 10 of 37 FINAL Ms . Billings notified the board that the applicant called saying that she was unable to make it to the meeting because she is in Maryland . The applicant contacted a friend to represent her at the meeting . Barbara Nangun Ms . Nangun appeared before the board and stated the noise permit is for a graduation party for 11 residents , and their families , at 383-384 Pennsylvania Avenue . The immediate neighbors were notified of the noise permit application . Supervisor Engman solicited comments from the pubic and the board . Councilman Stein assumed that the neighbors contacted were the applicant' s peers . Ms . Nangun responded that the four houses on Pennsylvania Avenue are Ithaca College students . Councilman Stein asked where the nearest non- Ithaca College resident lived . Ms . Nangun explained that their nearest non- Ithaca College resident lives on Kendall Avenue . With no further discussion , Supervisor Engman moved the resolution to approve the noise permit application . Councilman Goodman seconded . Councilwoman Leary made the point that receiving the noise permit is not also receiving a license to violate the law. Councilman Cowie commented that the application was thoroughly completed . Mr. Noteboom brought the board ' s attention to the note on the application regarding closure of the road . He explained that the portion of the road discussed in the application is under private ownership . Ms . Nangun explained that when they first started the noise permit process they were informed they needed to contact the City of Ithaca . When they called the City, the City said that because they live in a cul-de-sac , but that is not the case . Councilwoman Leary noted that the noise permit application makes several references to the City. Ms . Billings explained the application was originally to the City. Supervisor Engman called for a vote . Vote — carried unanimously. TB RESOLUTION NO. 2008- 110: Noise Permit Approval for Katelyn Roberts WHEREAS, Katelyn Roberts, a senior at Ithaca College, asked for approval from the Town of Ithaca to hold a small party at her residence on the night before graduation, and WHEREAS, this small gathering will consist of family and friends of Katelyn who plan to come together in celebration of Katelyn 's graduation, and Approved June 9, 2008 Page 11 of 37 FINAL WHEREAS, Katelyn has sought the approval of all neighbors in the- immediate vicinity, and promises to maintain a sense of decorum and integrity so as not to violate her neighbor's trust, NOW BE IT RESOLVED that the members of the Ithaca Town Board hereby approve the granting of a Noise Permit to Ms. Roberts and congratulate her on her upcoming graduation from Ithaca College . MOVED: Supervisor Engman SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Motion Approved. Persons to be heard cont' d Supervisor Engman asked if there was anyone else who wished to address the board . Rabbi Meir Klein Rabbi Klein appeared before the board to present the Eruv project to the board , stating that the project consists of building a virtual fence around an area of the City and the Town that encompasses the Cornell campus and sections of the downtown and areas to the north . The idea of the Eruv is that on the Sabbath Day there is a special requirement for observing Jews not to carry items from public domain to a private one or vice versa . The virtual fence will give the area a definition of a private domain . Therefore , observant jews will be able to carry items within the Eruv boundary. Rabbi Klein gave the example of people not being able to use wheelchairs or strollers on the Sabbath Day. The proposed Eruv has boundaries within the Village of Cayuga Heights , City of Ithaca , and Town of Ithaca . Rabbi Klein explained that he is requesting a resolution or proclamation from the Town to delineate the area of the Eruv. He also brought up the Town ' s concern regarding the possibility of an Eruv falling under the Town ' s Sign Law definition of a sign . Supervisor Engman asked the board if there were any clarification questions for Rabbi Klein . Councilwoman Leary asked Rabbi Klein to address the payment of $ 1 . 00 to the Town . Rabbi Klein explained that the resolution or proclamation should be designed as a formal rental . The Planning Committee brought up a concern regarding renting the Approved June 9, 2008 Page 12 of 37 FINAL area , too and Rabbi Klein stated that they can omit anything in the document relating to " rental " . The resolution would not use the term rental , but would delineate the area . The rental could be done informally. Councilman Cowie asked if an Eruv was a new concept and if there are other communities that have established an Eruv. Rabbi Klein answered that there are about 100 communities across the United States with Eruvs . He gave an example of the marker that would be placed on telephone poles to mark the Eruv boundaries . Supervisor Engman thanked Rabbi Klein for his comments and stated that the board would hold its discussion later on the agenda . He asked if there was anyone else who like to address the board . Board Comments Councilman Stein stated that four or five years ago the board had a discussion regarding when board members should receive their packets . It was brought up as a concern because items are given to board members at the meeting and then they do not have time to review and think about the material . A rule was established in the Board ' s Protocol Manual stating the board should have an action item five days prior to the meeting . He reminded everyone that items need to be to the Clerk' s Office for mailing by the Wednesday before the Town Board meeting . He thought that if there is a meeting held after Wednesday ( Committee Meeting , for example ) then the item should wait until the next Town Board meeting . Councilwoman Leary pointed out that Councilman Stein is a member of the Planning Committee and Personnel Committee , but she understands Councilman Stein ' s point. She stated that there are some instances where the board is trying to move something along and not wait an extra month if the mail-out is missed . The Protocol Manual allows for the Town Board to vote putting an item on the agenda at the Town Board meeting . Supervisor Engman asked if there were any more comments . There being none , he directed the board ' s attention to the next agenda item . Agenda Item No . 8 - 6 : 15 p. m . — Presentation of Town of Ithaca Stormwater Management Plan Annual Report to NYS DEC — see attachment #1 Ms . Ritter presented the Stormwater Management Plan Annual Report to the Town Board . The report compiles the Town ' s progress in implementing a stormwater management program . The Town has made great progress over the last five years and this year a stormwater management ordinance was enacted . The Town Board will be talking about an additional local law regarding stormwater sewage system and surface water protection later this evening . The DEC will be looking at the Town ' s progress in enacting that . The SPEDES program that the Town was operating under for the last five years expired in January and , as of May 1 , 2008 , the Town is acting under a new permit application for the next two years . The DEC will be meeting with the Town to Approved June 9, 2008 Page 13 of 37 FINAL explain the new requirements of the Town . Numerous other local and state entities will be affected by these new regulations . Councilman Cowie asked whether the Coalition is purely educational or a collaboration . Ms . Ritter responded that it really was a collaboration with all partners helping with educational outreach as well as applying for grants . Acienda Item No . 10 — Discussion — Recreation Partnership Update Janice Johnson , Tompkins County Youth Services Department Liz Vance , Deputy Directors Ithaca Youth Bureau , provider for the Recreation Partnership Ms . Johnson gave a brief overview of the Partnership . There was a report submitted for the Board with summaries and charts . There are 11 municipalities in Tompkins County and the partnership is in its 13th year. The Ithaca Youth Bureau is the main programming division while the TC Youth Services Department handles the technical and financial aspects . (Attachment #3 ) Ms . Vance continued with the latter half of the handout focusing on the different programs offered to the members of the Partnership . For the Town of Ithaca , there were a total of 1 , 500 program registrations consisting of 811 individual youth participants . Questions/comments from the Board. Councilman Cowie had a suggestion for the Partnership ; suggesting that they make it absolutely clear what a member is . He said that there is confusion when his family fills out the forms ; if you are a resident of the towns who are in the Recreation Partnership , then you are a member and you qualify for the lower fee . It is listed in the forms but not very clear. Councilman Cowie thought it would be a nice selling point for the taxpayers to clearly understand the benefit of the Town ' s participation in the Partnership . Ms . Johnson agreed and stated that the Partnership has worked with the Tompkins Trust Company and they will be doing a public service announcement that will talk about the Recreation Partnership , along with explaining what constitutes a member, during this busy month of registrations . Councilwoman Leary pointed out that there were more children served from the Town of Ithaca , including the City, in terms of individuals . r Councilman Stein wondered about the status of past topics regarding the Partnership . He mentioned the buzzwords such as , 501 ( c)3 , RFP' s , and independent contractors as references . Approved June 9, 2008 Page 14 of 37 FINAL Ms . Johnson responded that the Partnership did develop and hold an RFP process . There was not a lot of response for the operation of programs . More behind the scenes are things like the Ithaca Youth Bureau subcontracting with them with the registration process creating a seamless process , so it escapes notice . For example , Cornell Sailing operates the sailing program but residents can sign up at the same window they use when registering their children for summer camp . So partnering with organizations such as the Fingerlakes Running Club to run the running club , with the Ultimate Frisbee Club to run the Frisbee program , has worked well and the Partnership will continue to subcontract in that way. Councilman Stein asked if there was a transfer in money for those . Did the Partnership pay those people? Ms. Vance responded that it is a contract with the City of Ithaca, the City contracts with Cornell and they get a percentage of the registration fee for running the program , use of equipment ; the Partnership handles the marketing and registration . Ms . Johnson addressed the 501 ( c)3 . There have been a lot of things bantered about regarding this . The question is how to diversify the funding by getting more grants and sponsors . The Partnership was close to starting a Fund in the Community Foundation Group but they changed their rules just prior and the Partnership was not able to meet their benchmark . A 501 ( c)3 was not viewed as helpful in terms of fundraising . The Partnership uses the ECHO Fund which has the ability to hold and monitor funds over a number of years enabling the Partnership to avoid going through the process themselves . Councilman Stein also mentioned that Dryden , according to the charts , was underrepresented . Ms . Johnson replied that some municipalities , who have their own school districts and their own recreation departments , operate similar programs that the Partnership which explains the drop in those municipality' s enrollment . The municipalities do benefit from the wide range of programs the Partnership offers . Supervisor Engman , who serves on the Board , stated that he thinks it is a magnificent program and thinks the Town of Ithaca children really enjoy it as evidenced by their enrollment numbers . He thanked the ladies for their report . Agenda Item No . 11 — Consider a resolution creating an Eruv Supervisor Engman thought this was a very complicated issue and credited Staff for completing a lot of work to put together information for the Board and a draft a resolution . He asked Councilwoman Leary to talk about the Eruv. Councilwoman Leary stated that it was discussed at the Planning Committee and addressed the earlier concerns . She felt that the Town ' s and the Center for Jewish Living ' s needs were met. Approved June 9. 2008 Page 15 of 37 FINAL Supervisor Engman had a question about the sign variance . The determination from Code Enforcement was that the markings would be signs and would require a variance from the Zoning Board of Appeals . He wondered about the timeline . Mr. Kanter responded that the earliest would be June 16th . He thought that if the Board wanted to address the issue , it would have to be contingent upon successful resolution of the sign issue . Councilwoman Leary moved the resolution as drafted , Councilman Cowie seconded it. Supervisor Engman asked Ms . Brock where the statement regarding the appeal should go . Ms . Brock suggested the following : Resolved that this proclamation is contingent upon receipt of any necessary variances from the Zoning Board of Appeals , or an interpretation from the Zoning Board of Appeals that variances are not needed . The amendment was acceptable to Councilwoman Leary and Councilman Cowie , but Councilman Stein had a question . He stated that the resolution was written very carefully and it was absolutely clear that as far as the Board was concerned , it' s a ceremonially and meaningless motion , as far as the people that are proposing it , they could interpret whatever way they wanted . He stated that the resolution did not confer any rights on anyone that they don 't already have . He wondered if that was correct . He stated that if the resolution did in fact confer rights on people , that they didn 't already have , he would not be inclined to vote for it. Therefore , he felt the added resolved clause was not necessary. He did not want the implication to be that the Board was conferring some right to people . That was why he did not like the word " rent" . He asked for a comment on that from counsel . Ms . Brock said that the resolution does state that it "does not grant to the Center for Jewish Living at Cornell University any rights or privileges that are not possessed by all citizens . " Nonetheless they do require this proclamation , in their eyes , in order to have a district effectively created . Councilman Stein agreed and said that he would be happy to give it them now, independent of what the Zoning Board finds . The signs do not have anything to do with the Board . Ms . Brock thought that it was cleaner to have it in there . Councilman Stein withdrew the comment: Councilman Cowie mentioned that the sign law has come up many , many times and , in his opinion , frivolously . He wondered if the Board should revisit the sign law. Supervisor Engman agreed . He hoped the time could be found to redo the sign law. He commented that there were two fundamental public policy issues involved . One is the separation of church and state which he felt the resolution addressed . The other was the reasonable accommodation for religion which governments are expected to do and he felt this was a reasonable accommodation . He considers this a reasonable accommodation , similar to the accommodations made for others on particular days of Approved June 9, 2008 Page 16 of 37 FINAL the year. He felt it evened things out for people . Supervisor Engman was still unclear on a solution for the rental issue . He understood where the Town could rent its own parks , facilities etc, but this is a whole region that includes roads that belong to the County as well as Cornell University property that is within the Town , other people' s property, etc. He didn 't understand how the Town could rent that which is not theirs . Ms . Brock did not have an answer to that . She was unclear whether the rent was absolutely necessary as opposed to just having the Town enact the resolution . She directed the question to Rabbi Klein . Rabbi Klein responded that the Town did not have to have the term " rent" in the document but the process of rent is necessary to making the Eruv, due to Jewish Law. It is symbolic . Councilman Stein responded that the general notion in the English language is that rent means giving money for a right and we are not giving any right . He reasserted that he has no objection to the Center for Jewish Living at Cornell University giving the Town a donation of one cent , one dollar, or one hundred dollars , if that would satisfy their needs . He would be much happier if the word " rent" did not go with that . He suggested calling it a contribution . Councilman Stein made the statement that he was concerned about this because of the separation of Church and State . It seemed harmless enough in the draft resolution , but he was concerned . The Constitution forbidding the recognition of a religious entity or establishment of a religious organization is very close to his heart . Some of his concerns have been allayed by the rewriting of the resolution and his remaining concern is having the word " rent" removed from anywhere in the resolution . Councilwoman Leary concurred and stated that the word is not in the resolution and that the Board itself should not refer to the donation as rent , at all . They can call it whatever they want , but the Board considers it a donation . Supervisor Engman asked Ms . Brock for her opinion and discussion ensued with the Rabbi . It was determined that it is symbolic and a ceremonial donation of a dollar coin was exchanged between the Rabbi and the Town Supervisor. The Resolution was voted on and passed unanimously. TB RESOLUTION NO. 2008- 111 : Resolution Delineatin_g Boundary of the Eruv of the Center for Jewish Living at Cornell University in the Town of Ithaca WHEREAS, the Town of Ithaca has been petitioned by the Center for Jewish Living at Cornell University to make a ceremonial proclamation delineating an Eruv within the Town of Ithaca along the roads bounded by Caldwell Road on the east, Maple Avenue on the south, and the municipal boundaries of the Town of Ithaca on the west and on the north, for the specific purpose of "carrying " on the Sabbath and other Jewish Holy Days in accordance with Orthodox Jewish law and for no other purpose, and Approved June 9, 2008 Page 17 of 37 FINAL WHEREAS, the Town of Ithaca deems it to be in the public interest that those of its residents for whom the petition has been presented be granted the request for the convenience of "carrying " in the course of their religious observance, and WHEREAS, this Resolution and Proclamation does not grant to the Center for Jewish Living at Cornell University any rights or privileges that are not possessed by all citizens, does not reduce or allow the reduction of any such rights possessed by all, and does not endorse or otherwise embrace the religious tenets which govern the creation of an Eruv by the Center for Jewish Living at Cornell University, NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca does hereby proclaim that the attached map setting forth the delineated area of the Eruv is hereby approved as the delineated area for the Eruv of the Center for Jewish Living at Cornell University, on the condition that such proclamation shall not interfere with the simultaneous use of the right-of-way by the general public or with any other public benefit, and nothing shall prohibit the Town of Ithaca or any utility from moving, burying, or modifying any poles, structures or appurtenances affecting the Eruv, and any cost of establishing, modifying or re-establishing the Eruv shall not be the responsibility of the Town of Ithaca, Be It Further RESOLVED, that this Resolution is contingent upon receipt of any necessary variances from the Zoning Board of Appeals, or an interpretation from the Zoning Board of Appeals that variances are not needed. MOVED: Councilwoman Leary SECONDED: Councilman Cowie VOTE., Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Motion approved. Following the vote , Rabbi Klein thanked the Board for working hard on the issue and passing the resolution . He also asked that the sign law be revisited . He was told by the Planning Department that the definition of a "sign " was very broad , which is why this whole process had to start . Rabbi Klein felt that if the definition of sign was not so broad then there would not be an issue . Supervisor Engman explained that a Town Board cannot make a decision with regard to whether or not something should be considered a sign when a Zoning Board of Appeals exists within the Town . It is the Zoning Board of Appeals that makes the interpretation . The Town Board can change the law, but cannot interpret the definition . Approved June 9, 2008 Page 18 of 37 FINAL Rabbi Klein stated he thought that the Planning Committee had reviewed his request . Mr. Kanter clarified that the Planning Committee and Planning Board were two different bodies and that Town Board members did not sit on the Planning Board . Councilman Stein explained to Rabbi Klein that his religion has procedures , which the board does not understand but does not comment on or suggest that the procedures be changed ; the Town Board has its procedures and they are when such a ruling is given then it has to go to the Zoning Board of Appeals for a variance ( or interpretation ) . Rabbi Klein responded that he wasn 't commenting on procedure; he was commenting on the assumption the procedure is based on . He stated that there is a court case that ruled against the assumption . Councilman Stein replied that it is a court case that doesn 't involved the Town of Ithaca ' s law. Councilwoman Leary further explained the difference between the Planning Committee of the Town Board , the Planning Board , and the Zoning Board of Appeals . Supervisor Engman thanked everyone for their comments and moved to the next item on the agenda . Agenda Item No . 14 - Consider setting a public hearing to consider a Local Law amending Chapter 270 of the Town of Ithaca Code , entitled zoning , regarding small wind energy facilities Supervisor Engman stated the public hearing is proposed for June 9 , 2008 at 6 : 05 p . m . Councilman Goodman moved and Councilman Cowie seconded the proposed resolution . Supervisor Engman suggested the following change to the proposed law: • Page 7 , F2 under appearance . F2 would be deleted and the following substituted , "the facilities shall be painted or finished with a non- reflective unobtrusive color that blends the system and its components into the surrounding landscape to the greatest extent possible and incorporates nonreflective surfaces to minimize visual disruption " . Councilman Cowie thought that there was a technological reason that wind facilities needed to be painted black . Mr. Kanter explained the issue was raised at the Planning Board and some staff members thought they recalled that that color might have had to do with thermal characteristics or possibly keeping ice from gathering on the blades . After reviewing the research materials , Mr. Kanter could not find anything referring to the need to have black surfaces on the facilities . There were a couple of illustrations in some of the spreadsheets that showed black blades , but he didn 't find anything indicating that black blades were needed . He thought the bigger concern was the visual characteristics . Approved June 9, 2008 Page 19 of 37 FINAL Supervisor Engman moved the change to the law as an amendment and Councilman Stein seconded . Vote on amendment – carried unanimously. Supervisor Engman suggested a second change : • Page 7 , 7G , add "the owner of the site shall notify the Town in writing within 90 days of the discontinuance of the use of the facilities . Failure to notify and/or remove the obsolete or unused facilities in accordance with these regulations shall be a violation of this law. The Town Board may remove such facilities if the owner does not comply with these provisions and the Town may charge the owner for the cost of such removal ., Councilman Stein wondered why the suggestion was for " may charge the owner' instead of will charge the owner" . Mr. Kanter responded that "may" allows the Town to charge , but if it states "will " then the Town would be obligated to charge the owner. He was not sure if the Town wanted to be obligated to remove the facility. Councilman Stein stated that if the Town removes the facility, then the Town should be obligated to charge the owner for the removal . Supervisor Engman suggested changing the second " may" to " shall " . Ms . Brock brought to the board ' s attention to the aspect that the law allows an owner to have the facility for 12 months in a non-functioning state and then gives them an addition 90 days after the 12 month period to remove the facility. Supervisor Engman assumed that his amendment was in addition to the one year—after one year the facility may be removed , but if someone abandons the facility they can notify the Town within 90 days rather than waiting the 12 months . The board further discussed the proposed language and agreed to have Ms . Brock draft language for the law. Supervisor Engman recapped that the language needed to convey the board ' s intent of requiring the owner to notify the Town within one month after the facility' s use has been discontinued for one year and then if the owner does not remove the facility, the Town may remove the facility and charge the owner for the removal . Supervisor Engman moved the suggested amendment . Councilman Cowie asked if there is any leeway in the law for someone who is working on the facility. Supervisor Engman explained that after the facility has not worked for 12 months , the owner would need to notify the Town within 12 .months and then the owner would have 2 months to remove the facility . Councilman Levine asked if there was a mechanism for someone to make the case for needing more time . The board continued discussion of a time period . Councilman Stein suggested that after 12 months of nonuse , the owner must inform the Town the facility is not being used and the Town could make the determination of whether or not the facility needs to be removed . Ms . Brock asked what criteria would be used and who would make the determination . Approved June 9, 2008 Page 20 of 37 FINAL Councilman Cowie asked how the Town would determine the facility is not functioning . Councilman Stein stated it is the owner' s obligation to notify the Town that facility is not generating electricity. The notification triggers the Town ' s ability to tell them the owner to remove the facility. Ms . Brock added that there may be situations where the owner has not notified the Town , but the Town wants it to be removed because it is believed it hasn 't been operational for 12 months . Ms . Brock asked if the board wanted there to be a public hearing or some kind of hearing before the Town Board to determine whether the facility should be removed . Supervisor Engman suggested language that the owner may be forced to remove the tower, rotor, guide-wires , and associated equipment and facilities , if so determined by the Town Board . Ms . Brock thought that criteria for removal needed to be included in the law and volunteered to draft it. She asked the board what criteria they would apply to make its determination . Councilman Stein suggested that Ms . Brock work on the language with Supervisor Engman . He moved the resolution and delegated the task of drafting the language to Ms . Brock and Supervisor Engman . Mr. Walker equated this to a property maintenance situation and described the administrative process for taking care of property maintenance issues : The Code Enforcement Officer notifies the owner of the problem and then , if need be , the issue is brought before the Town Board . Councilwoman Leary asked if the radio facility law included a provision . Ms . Brock explained that it did ; it' s the same language as the proposed local law. The solar panel and telecommunications tower laws also include the same provision . Supervisor Engman reminded the board that the draft law will be before the board again for its review. Councilman Levine commented that if the Town is going to be removing an expensive piece of machinery, then the owner needs to be notified . Supervisor Engman suggested that the language include notification to the owner of intent to remove the facility. TB Resolution No. 2008= 112: Consider Setting Public Hearing Repardin_g Proposed Local Law Amendin_a Chapter 270 of the Town of Ithaca Code, Entitled Zoning. Regarding Small Wind Energy Facilities BE IT RESOLVED that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York on the 9th day of June 2008, at 6:05 p. m. for the purpose of considering a proposed local law amending Chapter 270 of the Town of Ithaca Code, entitled Zoning, regarding small wind energy facilities, and it is further RESOLVED, that at such time and place all persons interested in the proposed local law may be heard concerning the same; and it is further Approved June 9, 2008 Page 21 of 37 FINAL RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilman Goodman SECONDED: Councilman Cowie VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine , aye . Motion Approved. Agenda Item No . 15 - Discuss East King Road Sewer Extension — 2008 Councilman Stein introduced the item and stated that the Public Works Committee has reviewed the project and is recommending the Town move forward with it . Mr. Walker explained that the capital project that was listed 5 years ago had $ 50 , 000 in it , but the budget for the project is now over $ 110 , 000 . Four of the five lots are fully developed . One lot has 303 feet of frontage and is 3 . 31 acres ; it is conceivable that the lot could be subdivided . Councilman Levine asked how many residents would be served by the project . Mr. Walker responded that 5 residents would be served by the project . Councilman Levine asked how it is decided what areas will receive sewer. He explained that he lives on Coddington Road between Troy and King Road and twice people have come around with petitions to get sewer service . He wanted to know how to explain how one area gets chosen over another area to receive sewer and would this extension help their cause . Councilman Stein explained that he raised the same question at the Public Works Committee meeting and it was decided it was not timely because the project had been decided a long time ago . He feels strongly that the Town needs something more than a seat of the pants kind of determination of when sewer lines are and are not extended . Either Mr. Noteboom or Mr. Walker was going to draft a policy to guide the Town in making the decision of when sewer should be extended . Mr. Walker explained in the past the Comprehensive Plan has been used as a guide to where sewer should be extended because it shows the density of development to be expected in different areas . He further explained that the area received public water in the 1970s and public sewer was built during the same timeframe , but because the developer built the sewer 200 feet north of the road it excluded service to these 5 lots unless they had an easement across other property to the existing sewer, which is more expensive than Approved June 9, 2008 Page 22 of 37 FINAL building a sewer line . This project is more feasible cost-wise because the Southwoods subdivision built about 300 feet of the sewer line that will allow the proposed sewer to be completed . Mr. Noteboom stated that when the Town had the Capital Planning Committee the work criteria for drawing up capital projects included municipal cooperation , how many residents would be served , does it extend the buildable area of the town . Councilman Stein stated that he has voted on two proposed projects as a member of the Public Works Committee . He was uncomfortable about voting one way on one side and another way on another case without having a set of criteria . Councilman Stein believed the Town should try to draft guidelines so that there is a process for making decisions . Councilman Cowie asked what percentage of homes in the Town might be expecting sewer at some point that currently do not have sewer. Mr. Walker explained that the areas that have been requesting sewer include the 5 houses in the proposed project, a strip along Coddington Road , and 25 houses on Trumansburg Road . Recent procedure has been for the Town not to expend great amounts of money for infrastructure improvements , but rather allow developers of properties benefitting from the infrastructure improvements to build the infrastructure . Councilwoman Leary asked if the project had already been approved . Mr. Walker responded that the Capital Planning Committee approved the project several years ago . She asked why the project was coming up again . Mr. Walker explained that when it was approved the estimated cost was $ 50 , 000 and since that time (over the last 4 years) the cost has increased to $ 110 , 000 . Councilwoman Leary asked if the question before the board is whether or not to spend the money. Mr. Walker stated that the appropriate committee needs to determine if the Town has the funds available for the project . Councilwoman Leary was bothered by the policy of revisiting something that sounds like it has already been on the work plan and has been approved . She wondered why this project would need to be held up so that new criteria could be developed for future projects and why the project was brought up at Public Works Committee . Mr. Noteboom explained that all projects need to be brought before the board because the board has to approve the specifications and the project going to bid . Councilwoman Leary understood that the project was not being held up for a new list of processes and criteria and that the project was being forwarded to the board to proceed . Councilman Goodman decided to go along with the project at the Public Works Committee meeting because he thought it had been budgeted for, but it now appears that the prior budget is not sufficient. It brings up the question he had at Public Works ; that being , if the project is going to benefit 5 households , whose owners would otherwise have to spend a lot of money to upgrade their septic systems , why can 't the Town ask the homeowners to help pay for the project? Mr. Walker responded that the owners will help pay for the project because the Town has a benefit assessment process . Mr. Walker explained that there are two assessments ; all properties in the Town are assessed for sewer benefit whether or not they have sewer. If sewer is not Approved June 9, 2008 Page 23 of 37 FINAL available , the homeowner is assessed 13 cents per $ 1 , 000 of assessed value . When the homeowner receives the benefit of sewer service , they are charged the full benefit assessment which is $20 or $25 per unit. He further explained that the sewer fund has a good fund balance . Supervisor Engman understood that the water fund could not pay back the sewer fund and he was not sure whether or not the sewer fund would get all of its money back . Councilman Stein wanted to address Councilwoman Leary' s question about revisiting the project . He explained that the project was decided at a price and the price has changed . He thought that it is always a question of what the cost is and what the benefit is to the Town , which is why he felt there needed to be a policy . Supervisor Engman thought the project needed to be forwarded to the Budget Committee so that the board could get financial figures as to what can be done . Councilman Cowie asked if the cost increase is solely the rate of inflation or was there an original miscalculation . Mr. Walker responded that there are a number of factors contributing to the difference . When the project was originally estimated , $ 70 per foot of sewer was used to calculate the cost . As the project went through further design , it was discovered that the bedrock is a lot closer to the surface than anticipated making the cost of the trench higher. More manholes are needed than were not anticipated . Fuel and construction costs have also increased . Supervisor Engman wrapped up discussion saying that the issue will be brought back before the board once they have more information . Agenda Item No . 16 - Consider capital project for miscellaneous plant E mprovements at the Ithaca Area Wastewater Treatment Facility Supervisor Engman introduce the agenda item by stating the proposed resolution lays out the improvements needed and the cost of the improvements to the Town , which total $ 615 , 224 . Councilman Cowie asked if the building is prematurely failing . Mr. Walker explained the building was completed in 1985 and a lot of maintenance has not been done on the building since then . He went on to explain the list of needed repairs in further detail . Councilman Stein stated he was on the sewer committee for three years and found it quite interesting . The board could discuss the repairs for a short or long period of time , but in the end there really is no choice . The repairs need to be made . Supervisor Engman added that there have been a lot of improvements to the Treatment Plant over time such as Phosphorous Removal , Digesters , and other items . Councilwoman Leary reminded the board there was a proposal for a " Cadillac" treatment , which included a brick fagade . Approved June 9, 2008 Page 24 of 37 FINAL With the resolution being moved and seconded , Supervisor Engman called for a vote — carried unanimously. Town Board Resolution No. 2008 - 113: Capital Project for Miscellaneous Plant Improvements at the Ithaca Area Wastewater Treatment Plant WHEREAS, on April 9, 2008, at the request of the Special Joint Committee, Ithaca Area Waste Water Treatment Plant (IAWWTP) staff in association with the plant's consulting engineers, Steam 's & Wheler LLC, prepared a revised estimate for the improvement project based on completed design documents as well as the 2008 cost estimates for materials, engineering, and labor necessary to accomplish the miscellaneous plant improvements in the amount of $ 1 , 504, 950, and WHEREAS, the allocation of costs for said project shall be as follows: Roof Leaks at Skylights (Roof Replacement) $440, 000 Digester Brick Repair (Digester Cladding) $200, 000 Concrete Deterioration (ASR Treatment) $ 176, 000 Concrete Deterioration Cracks & Leaks (Crack repair) $264, 000 Miscellaneous Structural Repairs (Entrance Structure Anchors) $ 38, 500 Concrete Deck Water Proofing (Walkway Resurfacing) $ 176, 000 Contingency, Legal, Administrative, Engineers $210, 450 (includes $81 , 040 for engineer's study, cost analysis and reporting) $ 1 , 504, 950 RESOLVED, that The Town of Ithaca approves a total project authorization not to exceed $ 1 , 504, 950, and be it further RESOLVED, that the Town of Ithaca authorizes this project contingent upon approval by the Special Joint Committee (SJC) and by all wastewater partners committing their percentage of reimbursement shares to the Joint Activity Fund allocated per the Joint Sewer Agreement as follows: Municipality Percentage Project Cost City of Ithaca 57. 14 $859, 928 Town of Ithaca 40. 88 $615, 224 Town of Dryden 1 . 98 $29, 798 $ 1 , 504, 950 MOTION: Supervisor Engman SECOND: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Approved June 9, 2008 Page 25 of 37 FINAL Motion Approved. Agenda Item No . 19 = Consider recommendations from the Personnel Committee Supervisor Engman directed the board ' s attention to the new materials placed on the table and asked Ms . Drake to walk the board members through the material . Ms . Drake stated that the Operations Committee and Personnel Committee are recommending the creation of a Director of Code Enforcement position . The job description was reviewed and approved by the Personnel Committee , Councilman Stein moved and Councilman Cowie seconded the resolution . Councilman Goodman assumed that the board was creating a new position and not replacing a current position . Supervisor Engman responded yes , but the Town previously had a position of Director of Code Enforcement , Ms . Drake added that the Personnel Committee has been considering hiring another code enforcement officer for 2 years . With no further discussion Supervisor Engman called for a vote — carried unanimously. TB RESOLUTION NO. 2008- 114: Creation of Civil Service Classification : Director of Code Enforcement WHEREAS, the Town of Ithaca established compliance% under the New York State Civil Service Agency to qualify employment positions in the Town of Ithaca in accordance with Section 22 of Civil Service Laws, Rules and Regulations; and WHEREAS, by regulation of Civil Service Law the Town must create a position and approve the job description before making an appointment; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby establish the following position in accordance with the applicable New York State and Tompkins County Civil Service rules: 1 . The following position is established and is a position in the competitive class pursuant to Section 44 of the Civil Service Law: (a) One Director of Code Enforcement And be it further Approved June 9, 2008 Page 26 of 37 FINAL RESOLVED, the Town Board does hereby approve the attached job description for the said position, with the said position being in the Job Classification "S '; and be it further RESOLVED, the Human Resources Manager is requested and directed to coordinate any necessary filing with Tompkins County Personnel Department to obtain certification of the position. MOVED: Councilman Stein SECONDED: Councilman Cowie. VOTE., Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion Approved. Supervisor Engman brought the board attention to the proposed resolution appointing a Director of Code Enforcement Interview Committee . Supervisor Engman , Councilman Levine , Ms . Drake , and Mr. Kanter are the proposed committee members . Councilman Stein volunteered to serve on the committee as well . Supervisor Engman moved and Councilman Goodman seconded the resolution . Supervisor Engman called for a vote - carried unanimously. TB RESOLUTION NO. 2008415: Appointment of Director of Code Enforcement Interview Committee. WHEREAS, a vacancy exists in the position of Director of Code Enforcement; and WHEREAS, the Town Board wishes to appoint an Interviewing Committee to conduct interviews and make a recommendation for appointment for the position; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca hereby appoints the following persons to the Interviewing Committee for the vacant Director of Code Enforcement position: Herb Engman, Town Supervisor Eric Levine and Peter Stein, Town Board Members Jonathan Kanter, Director of Planning Judith C. Drake, Human Resources Manager Approved June 9, 2008 Page 27 of 37 FINAL MOVED: Supervisor Engman SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion Approved. Supervisor Engman noted that he may have gotten the two interview committees confused ; he intended for Councilman Levine to be a member of the Zoning Board of Appeals interview committee and for Councilwoman Leary to be a member of the Director of Code Enforcement interview committee . Ms . Brock suggested adopting a resolution to amend prior resolutions so that Councilwoman Leary is serving on the Director of Code Enforcement interview committee and Councilman Levine is serving on the Zoning Board of Appeals Alternate interview committee . Councilman Goodman moved and Councilwoman Leary seconded the proposed resolution . Supervisor Engman called for a vote — carried unanimously. TB RESOLUTION NO . 2008= 115a : Amend TB Resolution No . 2008- 115 Appointment of Director of Code Enforcement Interview Committee and TB Resolution No . 2008- 107 Appointment Interview Committee for Alternate Zoning Board of Appeals Member. WHEREAS , a vacancy exists in the position of Director of Code Enforcement and the position of Alternate Zoning Board of Appeals Member; and WHEREAS , the Town Board wishes to appoint an Interviewing Committee to conduct interviews and make a recommendation for appointment for the position ; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca hereby amends Resolution No. 2008- 115 and 2008- 107and appoints the following persons to the Interviewing Committee for the vacant Director of Code Enforcement position : Herb Engman, Town Supervisor Patricia Leary and Peter Stein, Town Board Members Jonathan Kanter, Director of Planning Judith C. Drake, Human Resources Manager And appoints the following persons to the Interviewing Committee for the vacant Alternate Zoning Board of Appeals Member position: Eric Levine, Town Board Member Kirk Sigel, Chairman of the Zoning Board of Appeals Approved June 9. 2008 Page 28 of 37 FINAL Jonathan Kanter, Director of Planning Judith C. Drake, Human Resources Manager MOVED: Councilman Goodman SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion Approved. Agenda Item No . 20 = Consider Consent Agenda Supervisor Engman asked if anyone wanted an item pulled from the consent agenda . Councilman Stein asked about the Project Assistant for engineering . Mr. Walker explained that the project assistants would be conducting stormwater surveying . The project assistants would be employees of the Town mapping outfalls in Cayuga Heights . The Town will receive reimbursement for the Stormwater Coalition for the mapping . Supervisor Engman pulled the disposition list from the agenda and called for a vote - carried unanimously. TB RESOLUTION NO. 2008= 116: ConsentA_genda Items BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items: a. Town of Ithaca Minutes b. Town of Ithaca Abstract c. Bolton Point Abstract d. (Consider) Appointment of Project Assistant(s) - Engineering (Judy) e . (Consider) Appointment of Planning Intern (Judy) f. (Consider) Work Study Agreement with Cornell University g. (Consider) Dispasifien 1=is h . Acknowledge Town Supervisor's Appointment of Deputy Town Supervisor MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion approved. Approved June 9, 2008 Page 29 of 37 FINAL TB RESOLUTION NO. 2008416a : Town Board Minutes of April 7, 2008 WHEREAS, the Town Clerk has presented the minutes for the Regular Town Board meeting held on April 7, 2008 to the Town Board for its review and approval of filing; now therefore be it RESOLVED, the Town Board does hereby approve for filing the minutes for the meeting held April 7, 2008 as presented at the May 12, 2008 Town Board Meeting. MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion Approved. TB RESOLUTION NO. 2008= 116b: Town of Ithaca Abstract WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 5173 - 5306 General Fund Town wide $ 100, 858. 31 General Fund Part Town $ 13, 277. 40 Highway Fund Part Town $41 , 695. 33 Water Fund $35, 724. 68 Sewer Fund $ 13, 729. 44 Debt Service $ Fire Protection Fund $ Trumansburg Rd. Water Main Improvements $21 , 533. 91 Hanshaw Road Water Main Improvements $ 127, 219. 78 Risk Retention Fund $994. 98 Fire Protection Fund $ 703Y904. 61 Forest Home Lighting District $ 175. 54 Glenside Lighting District $68. 45 Renwick Heights Lighting District $95. 09 Approved June 9, 2008 Page 30 of 37 FINAL Eastwood Commons Lighting District $ 190. 35 Clover Lane Lighting District $22. 97 Winner's Circle Lighting District $64. 90 Burleigh Drive Lighting District $ 78. 29 Westhaven Road Lighting District $256. 96 Coddington Road Lighting District $ 152. 05 TOTAL $854, 757. 88 MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion approved TB RESOLUTION NO. 2008- 116c: Bolton Point Abstract WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment, and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 185 - 253 Check Numbers: 10808- 10876 Operating Fund $ 1111869. 05 1998 SCADA Capital Project $ 56. 17 2003 East Hill Tank Project $ 0 Bolton Point Road $ 11650. 00 TOTAL $ 113Y575, 22 MOVED: Councilman Stein SECONDED: Councilman Goodman Approved June 9, 2008 Page 31 of 37 FINAL VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Motion approved TB RESOLUTION NO. 2008- 116d: Appointment of 2 Project Assistants= Engineering. WHEREAS, there is presently a vacancy in the temporary position of Project Assistant in the Engineering Department, which is a position not to exceed six months as an internship opportunity working on a specific project; and WHEREAS, the Town (among other Tompkins County Municipalities) has been designated a regulated Municipal Separate Storm Sewer System (MS4) by NYS DEC, in which the Town has to develop a map of the MS4 that shows the location of all outfalls and the names and locations of all waters; and WHEREAS, Tompkins County has received a grant that was divided out among the effected municipalities to pay for staff time to do the mapping project, and WHEREAS, the Director of Engineering has determined that Jeff King and Gregory Mauro, Cornell Engineering students, possess the necessary knowledge and skills to satisfactorily perform the duties of the Project Assistant for this project and makes the recommendation for their appointment; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the appointment of Jeff King and Gregory Mauro as Project Assistants for the Engineering Department, effective June 2, 2008 through August 22, 2008; and be it further RESOLVED, these positions are temporary summer positions not to exceed 40 hours per week, at the hourly wage of $ 10. 75, from account number A1440. 110, no benefits apply, and be it further RESOLVED, the Town will voucher the Tompkins County Soil and Water for reimbursement of half of the employment costs. MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Approved June 9, 2008 Page 32 of 37 FINAL Motion approved. TB RESOLUTION NO. 2008- 116e: AUTHORIZATION TO HIRE SUMMER PLANNING INTERN WHEREAS, the Director of Planning has recognized the need for additional staff support for the Planning Department during the summer, and WHEREAS, the Planning Department has budgeted funds to cover the cost of having student interns and has traditionally hired temporary interns to provide them with valuable work experience while the Town of Ithaca has received valuable technical support from the interns; and WHEREAS, Sutee Anantsuksomsri has a Bachelor's Degree in Landscape Architecture from Chulalongkorn University, Bangkok, Thailand, is enrolled in Cornell University's Master of Regional Planning Program, and has been assessed as possessing the qualifications necessary for appointment to this temporary intern position; Now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca authorizes the Director of Planning to hire Sutee Anantsuksomsri as a temporary summer Planning Intern, to begin on May 27, 2208 at an hourly rate of $ 10. 75 based on 37- 112 hours a week, for up to a 14 week period. The total is not to exceed $ 10, 100. 00 and will be charged to Account # B8020. 110. Benefits are limited to the temporary status of this position. MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE., Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion approved. TB RESOLUTION NO. 2008- 116f: Approval of Cornell University Federal Work Study Agreement. WHEREAS, the Town has budgeted the necessary funds to cover the cost of participating in the Cornell University Federal Work Study Program to provide student interns with a valuable work experience while providing the Town of Ithaca with valuable technical support; and Approved June 9, 2008 Page 33 of 37 FINAL WHEREAS, Cornell University covers 75% of the hourly wages and 100% of the employment expenses of this program and the Town would be responsible for the other 25% of the hourly wages plus 10. 25% for non-registered students employed for the , summer; and WHEREAS, the Town Board has reviewed and discussed the proposed Cornell University Federal Work Study Agreement, Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the participation in the Cornell University Federal Work Study Program for the school year of July 1 , 2008 through June 30, 2009; and be it further RESOLVED, the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to sign the Cornell University Federal Work Study Agreement, and be it further RESOLVED, the cost of participating in the said program for the year 2009 shall be reviewed and approved during the budget process. MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion Approved. TB RESOLUTION NO. 2008- 116h : Acknowledgement of Appointment of Deputy Town Supervisor. BE IT RESOLVED, the Town Board of the Town of Ithaca hereby acknowledges the Town Supervisor's appointment of Patricia Leary as Deputy Supervisor to serve at the pleasure of the Town Supervisor and as Deputy Supervisor, Councilperson Leary is hereby afforded ali duties and responsibilities of the said position as prescribed by Section 42 of Town Law, General Municipal Law, and the Public Officer's Law of the State of New York. MOVED: Councilman Stein SECONDED: Councilman Goodman Approved June 9, 2008 Page 34 of 37 FINAL VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion Approved, Disposition Listing Supervisor Engman wanted to make sure the record reflected that the Town would retain one archive copy of the Bolton Point records . Supervisor Engman moved the resolution with the additional caveat . Councilman Stein seconded . Supervisor Engman called for a vote — carried unanimously . TB RESOLUTION NO. 2008- 117: Disposition List WHEREAS, the Town Clerk has presented a list of eligible records for disposition according to the SARA MU1 Schedule to the Town Board for its review and approval; now therefore be it RESOLVED, the Town Board does hereby approve the disposition of the listed records as presented at the May 12, 2008 Town Board meeting as long as the records indicated on the listing below are not singular (empirical) copies, and Be it further RESOLVED, the Town Board determines that at least one archived copy of each of the below listed documents must exist within the town 's files. Document Year/Number of Copies SCLIWC Annual Operating Report 200311 SCLIWC Annual Operating Report 200411 SCLIWC Auditing Services Proposal 199711 SCLIWC Budgets/Preliminary/Tentative/Final 199413 SCLIWC Budgets/Preliminary/Tentative/Final 199518 SCLIWC Budgets/Preliminary/Tentative/Final 199612 SCLIWC Budgets/Preliminary/Tentative/Final 199717 SCLIWC Budgets/Preliminary/Tentative/Final 199813 SCLIWC Budgets/Preliminary/Tentative/Final 199915 SCLIWC Budgets/Preliminary/Tentative/Final 200015 SCLIWC Budgets/Preliminary/Tentative/Final 200111 SCLIWC Budgets/Preliminary/Tentative/Final 200211 SCLIWC Budgets/Preliminary/Tentative/Final 200411 SCLIWC Budgets/Preliminary/Tentative/Final 200513 SCLIWC Financial ReportlAnnual Audited Report 198911 SCLIWC Financial ReportlArinual Audited Report 199011 SCLIWC Financial Report/Annual Audited Report 199512 SCLIWC Financial Reports/Annual Comptroller 199212 SCLIWC Financial Reports/Annual Comptroller 199512 SCLIWC Financial Reports/Monthly 1993112 SCLIWC Financial Reports/Monthly 199418 Approved June 9. 2008 Page 35 of 37 FINAL SCLIWC Routine Emails re: Budgets 200711 MOVED: Supervisor Engman SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion approved Agenda Item No . 21 - Report of Town Committees Councilman Stein announced the Town is holding a meeting May 28 , 2008 at 7 : 00 p . m . at the Northeast School to discuss the results of the Northeast Drainage survey. Agenda Item No . 22 – Report of Intermunicipal Organizations No reports . Agenda Item No . 23 - Report of Town Officials ( attachment #2 ) Ms . Billings reported that the Town is currently licensing 3 times more dogs in 2008 than in 2007 . The Town averaged 7 . 75 new dogs per month in 2007 and is averaging 24 . 67 new dogs per month in 2008 . The renewals for 2008 are also higher than 2007 renewals . Councilwoman Leary mentioned that she attended the annual meeting of Cayuga Medical Center' s Corporate Board . She noted that it was reported at the meeting that CMC is responsible for $220 million of local economic activity. They also gave her a nice report that she will bring in to share with fellow board members . Councilman Levine reported that the Budget Committee had a visit from Janet Steiner of the Tompkins County Public Library. She has repackaged the library' s 2007 request—the money received from the Town would go towards expenses for being open on Sundays through the school year. Agenda Item No . 24 - Review of Correspondence No discussion . Agenda Item No . 25 – Consider Entering Executive Session Supervisor Engman suggested the board move into executive session to discuss the acquisition of land . He wondered if a motion was necessary since no members of the public were present . Ms . Brock confirmed that a resolution was needed to enter Approved June 9, 2008 Page 36 of 37 FINAL executive session and added to the motion "where publicity would substantially affect the value of the land ' TB RESOLUTION NO. 2008= 118: Motion to call an Executive Session for the purpose of discussing a land acquisition Be It Resolved, the Town Board has determined that according to NYS Public Officers Law, Sections 102(3) and 105, that it shall call an Executive Session for the purpose of discussing a land acquisition, where public discussion would severely impact the land value . MOVED: Councilman Stein SECONDED: Councilman Cowie VOTE. Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye. Motion approved TB RESOLUTION NO. 2008= 119: Motion to Return to Open Session Be It Resolved, the Town Board moves that it shall return to open session . MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine, aye . Motion approved Agenda Item No . 26 — Consider Adiournment Upon motion of Councilman Stein and seconded by Councilman Levine , Supervisor Engman adjourned the meeting at 8 : 57 p . m . R spectfully Submitted , Karen M . Billings , Town Clerk Approved June 9. 2008 Page 37 of 37 4 GP-02-02 nnua Report Tables Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 _ BWCP - 8 (6/2005 ) Version 1 .0 NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION = Phase II SPDES General Permit for Stormwater Discharges from Municipal Separate Storm Sewer Systems (MS4s), GP-02-02 STORMWATER MANAGEMENT PROGRAM ANNUAL REPORT (SWMPAR) TABLE Regulated MS4 : Town of Ithaca SPDES Permit Number: NYR20A 134 Annual Report Table for year ending: March 11 , T 2006 (Year 3 ) 2007 (Year 4) X 2008 (Year 5) Information about how to complete the follow tables is in the instruction section. Please complete the tables electronically, if possible. Send two completed hard copies (an original and a photocopy) of this Annual Report Table, the MCC form and any attachments to the DEC Central Office (MS4 Permit Coordinator, 625 Broadway, Division of Water - 4'h Floor, Albany, NY 12233 -3505) . DO NOT SUBMIT REPORTS IN THREE-RING BINDERS . Minimum Control Measure 1 . Public Education and Outreach Permit Reference IV.C. 1 a, b : Plan and conduct an ongoing public education and Describe Measurable Goals and Results (when applicable) outreach program to ensure the reduction of all pollutants of concern in stormwater Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next discharges to the maximum extent practicable (MEP) . years activities) • Explain the program, including activities and materials used • Identify the personnel or outside organization conducting the activity. • Indicate activities planned for next year. A public workshop entitled " Illicit Discharge Detection and Elimination " The workshop was held on May 2 , 2007 with approximately 35 was conducted by Deb Caracco , of T . G . Miller, and sponsored by the individuals in attendance , including municipal officials , Stormwater Coalition of Tompkins County. The event was held at the particularly those from public works/highway departments , and Brooktondale Fire Hall (Town of Caroline ) . The workshop was geared for other interested persons . municipal staff. The workshop involved a morning classroom session focusing on the issues and methods of illicit discharge and detection , with an afternoon session held in the field . The "Pledge for Clean Water " website , a joint production of the This is an ongoing effort. Ten new members of the public Stormwater Coalition of Tompkins County, Cornell Cooperative have taken the Clean Water Pledge since the 2006 annual Extension of Tompkins County, and the Cayuga Lake Watershed report. However, the site has not been actively promoted Network , went " live" in 2006 . This web site is to serve as the center because of delays in receiving the Water Quality Improvement piece of an outreach campaign designed to help residents identify steps Project - Round 6 grant award from NYS DEC . It is that they can take to reduce stormwater pollution . See website : anticipated that there will be many more participants once the www. cleanwaterpledge . org . media campaign is implemented . a oQ GP-02 -02 Municipal Compliance Certification Form Page 2 Municipality: Town of Ithaca Permit Number: NYR20AI34 Water Week is a county-wide local celebration of National Drinking The event was held on May 4 & 5 , 2007 , and is scheduled to Water Week organized by the Tompkins County Health Department and be held again on May 2 & 3 , 2008 . Cornell Cooperative Extension of Tompkins County. Over 300 people viewed exhibits , discussed water-related Approximately 17 organizations representing local governments , citizen issues with agency staff, and participated in the Tompkins and non -profit organizations provide educational lessons , displays , and County Drinking Water Taste Test at the Ithaca Farmers interactive exhibits during this two-day event . Market. A public workshop entitled " Field Techniques for Detecting Illicit The event was held on October 20t 2007 . Approximately 15 Discharges" was conducted by Deb Caraco , of T. G . Miller, and participants took part in the program . The participants leaned sponsored by the Stormwater Coalition of Tompkins County. The half- simple field techniques , using existing stream monitoring data day training event was held at the Cornell Cooperative Extension of and chemical monitoring data . Tompkins County and was geared towards training volunteer monitors . The " Floating Classroom " is an Ithaca area program intended to provide The Floating Classroom has been in operation since 2002 , hands on learning about Cayuga Lake aboard a traveling shipboard and continues every year as an ongoing program during the classroom . The program is primarily geared for school kids , who gain spring and fall of the school year. In 2007 , approximately first-hand experience in water monitoring techniques and understanding 1200 individuals participated in the program . of watershed concepts . The project is sponsored by the by Cayuga Lake Watershed Inter-municipal Organization , along with Cayuga Nature Center, Coop Extension , Community Science Institute , Wells College , and BOCES . The Town of Newfield hosted a talk by the Upper Susquehanna The talk was held on May 24 , 2007 . Approximately 15 people Coalition ( USC ) concerning the USC Is vernal pool program , it included attended , Town Planning staff included . educational information about vernal pools , and the USC efforts towards developing a database of vernal pools , and building/recreating vernal pools . The 4-H Environmental Appreciation Days Program is coordinated by 4- The program was held on May 2 , 5 , and 6 , 2007 , and is slated H Youth Development of Tompkins County Cooperative Extension & to continue educating future generations indefinitely. Each Finger Lakes State Parks . The Tompkins County Environmental year, more than 500 students participate Appreciation Days has been a continuing program for over 20 years geared to instruct students from local schools in grades 4th through 6th with hands-on nature , ecology, and watershed lessons . Held at local State Parks and 4-H Acres , typical lessons include : The Stream and its Aquatic Animals, Floating Classroom, Life of a Stream, Stream Treats for Fish, Water Week, Streams: The Earth 's Circulatory System, Freshwater: The Stuff of Life, and Working Watershed. Students travel to State parks , 4- H Acres and other sites around the County to participate in three 50-minute lessons in one day . Each year, more than 500 students participate If GP-02 -02 M Com liance Certification Form Page P Municipality: Town of Ithaca Permit Number: NYR20A134 A forum entitled Phosphorus in the Southern End of Cayuga Lake" was This public forum was held on February 27 , 2008 and held at the Tompkins County Public Library, and organized by the approximately 40 members of the Tompkins County Community Science Institute and Cornell Cooperative Extension of community attended . Tompkins County. This session provided a " Phosphorus 101 " overview (what it is , how it moves through the watershed , etc . ) followed by a panel of scientists sharing phosphorus monitoring findings and patterns . Presenters included : Bob Howarth , Cornell University; Jose Lozano , Ithaca-area Wastewater Treatment Facility; John Halfman , Finger Lakes Institute ; Steve Penningroth , Community Science Institute ; Dave Mathews , Upstate Freshwater Institute . The panelist' findings suggest that the primary contributors of phosphorus to southern end of Cayuga Lake are tributaries , not point sources such as the wastewater treatment facilities or Lake Source Cooling project. Additional Techniques Describe Measurable Goals and Results (when applicable) Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities) The Town continues to maintain a webpage devoted to the topic of The Town webpage was developed in 2004 and continues to stormwater management with links to the U . S . EPA and NYS DEC be updated and maintained . This website is expected to be websites and provides contact information for stormwater related available indefinitely. The address is : concerns . The Town 's recently adopted Stormwater Management and http : //www. town . ithaca . ny. us/stormwater. htm Erosion and Sediment Control Law is now posted on this website along with related application forms and guidance documents . The Town regularly publishes stormwater related articles in the Town 's Newsletter articles pertaining to stormwater have appeared twice yearly newsletter. The articles provide different stormwater since the Fall 2003 issue , for a total of 9 articles , and are related topics , and have included stormwater runoff basics , regulatory expected to continue into the foreseeable future . The basics , general homeowner practices to prevent pollution , lawn and newsletters reaches over 4500 property addresses in the garden practices , illicit discharge detection , and rain gardens . In 2007 Town of Ithaca , and also includes a small percentage of the topics featured were related to maintenance of septic systems . property owners living outside of Ithaca , so the articles have a relativelv lar a audience . GP-02-02 Annual Report Tables Page 4 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 2 . Public Involvement/Participation Permit Reference IV.C .2 .c.iii. : Design and conduct a public involvement / Describe Measurable Goals and Results (when applicable) participation program. Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next • Describe activities that the MS4 has/will undertake to provide program access to years activities) interested individuals and to gather needed input. • Indicate activities planned for next year. The citizen volunteer water quality monitoring program continues to The stream monitoring program is an on going activity and is collect data for numerous area creeks , including Six Mile Creek , Fall expected to continue into the foreseeable future . The program Creek, Cayuga Inlet , as well as Cayuga Lake . This program includes a is providing data on sediment and phosphorus levels , both of public education component , along with the collection by volunteers of which are Cayuga Lake watershed priority pollutants , as well water quality data/samples from area streams . The organization as bacteria , nitrogen , salt , minerals and biological indicators . sponsors an annual symposium for volunteers , municipal staff, and The group 's annual symposium was held on 1 / 10/08 , which members of the general public to explain the activities of the was attended by 36 adults and 8 youth volunteers . The group organization and to display water quality results . The Town of Ithaca is discussed the successes and challenges of monitoring in 2007 , one of several funding organizations . and also learned about FLLOWPA Guidelines for Quality Assurance Planning , presented by Craig Schutt, Tompkins County Soil and Water Conservation District. Tompkins County has developed a permanent location , known as the The household hazardous waste collection program is an on- Depot , to accept resident's household hazardous waste ( HHW ). The going activity that is expected to be continued indefinitely. A collection program is for all County residents and promotes this service recent annual average of approximately 800 Tompkins County through public outreach and education . The Depot is open six times a households participated in the collection program . year. Residents are encouraged to reduce and reuse items that would be considered HHW prior to bringing the items to the Depot. The Town of Ithaca continues to participate on the Stormwater Coalition This is an on-going activity that is anticipated to be continued of Tompkins County, which is composed of representatives from MS4's well beyond the MS4s Stormwater Management Plan full in Tompkins County and other organizations concerned with water implementation date in 2008 . resource related outreach and public education , such as the Tompkins County Soil and Water Conservation District , Cornell Cooperative Extension , Cornell University and The Cayuga Lake Watershed Network . The Coalition continues to identify and plan for ways to increase public involvement activities related to controlling pollution in stormwater runoff. GP-02-0Mnnua e P ort Tables 14M PqaP Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 The " Living Wall " community volunteer construction project at 227 Cherry Street (an industrial area ) , in the City of Ithaca . The 30 foot The event was held on June 17 , 2007 , with approximately 30 byl2 foot wall ( similar to a living roof) is designed to capture and treat adults and youth volunteers participating . The event received stormwater, which is collected in numerous boxes filled with soil and front page coverage in the Ithaca Journal (" Living Wall Takes planted with a variety of vegetation . Participants from throughout the Shape at Glyph " by Tim Ashmore , June 18 , 2007 ) and was county took part in the project which was funded through a NYSDEC highlighted in the Southern Tier East Regional Planning and mini-grant to the Tompkins County Water Resources Council . For Development Board 's Low Impact Development Sampler ( see photos , visit http : //www. stcplanning . org/usr/LIDTompkinsCountyNY. pdf) . http : //counties . cce . cornell . edu/tompkins/environment/event . php . Town staff held a public meeting , advertised in the local newspaper, to The meeting was held on 12/ 11 /07 and approximately ten introduce and provide information on the proposed Stormwater members of the public attended . Management and Erosion and Sedimentation Control Law. The presentation included background on the rationale for the law, as well as specific components of the proposed law. The meeting provided an opportunity for the public to ask questions and offer feedback and recommendations and on the proposed stormwater management law. Permit Reference IV.C.2 .a, f: Develop procedures to provide public notice about and access to documents and information in a manner that complies with state and local public notice requirements. Describe procedures below and state the methods used to publicize the AR public presentation. The Town submitted a press release on April 30 to the local newspaper ( Ithaca Journal ) to announce the availability of the Annual Report and invite comments . The annual report is made available to the public on the Town website and photocopies are made available from the Town Clerk . Permit Reference IV.C.2 .e : Public presentation of; f: summary of comments received on; and : intended response to comments on the SWMPAR. Summarize attendance at the public presentation of the Annual Report. Include number of attendees and who was represented . The annual report is anticipated to be discussed at the May 12th Town Board meeting . Comments on Annual Report Meeting Date of Annual Report Meeting: Approximate Date of _ No public comments received on Annual Report . Currently planned for Meeting Next Year: Comments received. Attach summary of comments and intended May 12 , 2008 May 11 , 2009 responses. Additional Techniques Describe Measurable Goals and Results (when applicable) Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities) GP-02-02 Annual Report Tables Page 6 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 3 . Illicit Discharge Detection and Elimination (IDDE) Permit Reference IV.C .3.a : Develop , implement and enforce a program to detect, Describe Measurable Goals and Results (when applicable) identify and eliminate illicit discharges, including illegal dumping, into the MS4 . Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next • Explain the activities and procedures used to meet this requirement this year and years activities) planned for next year. • Example measurable goals: number of illicit discharges detected; • Revise as procedures are updated. number of illicit discharges eliminated. Identify personnel or outside organization conducting the activities The Town is finalizing development of an Illicit Discharge and Detection Enactment of a Town Illicit Discharge and Detection Local law law. The Town 's Codes and Ordinances Committee has been reviewing is anticipated to occur by June or July 2008 . The committee and revising the draft law , which has been a featured agenda topic at will have completed their work and will be submitting the draft each of their monthly meetings since October 2007 . The committee to the Town Board for consideration at their May 12th meeting . found certain language in the state/federal model ordinance to be ambiguous and has been working on developing a better formatted and more clearly worded law over the last few months . Permit Reference IV.C.3 .b : Develop and maintain a map showing the location of all Describe Measurable Goals and Results (when applicable) outfalls and the names and location of all waters of the US that receive discharges from Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next outfalls. Explain activities performed this year and planned for next year including years activities) work on the.following IDDE guidance prerequisites: Example measurable goals: percent of outfalls mapped • field verification of outfall locations; • mapping all inter-municipal subsurface conveyances ; • delineating storm sewershed; and • developing and retaining MS4 mapping as needed to find the source and identify illicit discharges. State if maps are in GIS. The Town Engineering Department completed the survey/identification The Town outfall mapping/identification project started in the of existing outfalls/inlets in the Town . A database of the outfall locations , summer of 2005 and was completed in the summer of 2007 . with information pertaining to each outfall , has been developed with The Town assisted other MS4's in Tompkins County with locations mapped using GIS software . The Town will maintain and locating/surveying their outfalls and in developing their outfall update this database as needed . database . The Town Engineering Department is working on the next steps in the process , and has begun delineating all sub- watersheds above each inlet and calculated the capacity of each pipe . The Town is also using this data to analyze for the 2- , 5-, 10- , 50- , and 100- year storm events . GP 02 02 n� u epo rt Tables Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 3 . Illicit Discharge Detection and Elimination (IDDE) Regulatory Mechanism Permit Reference IV.C.3 .c : Prohibit, through an ordinance, local law or other regulatory mechanism, illicit discharges into the MS4 . The MS4s have until year 5 to complete the local law work. See the instructions for information about completing this section. Does the MS4 have the legal authority to enact ordinances, local laws or _ No (go to ADDENDUM 1 ) other regulatory mechanisms? I X Yes (complete questions below) Assessment of Regulatory Mechanism Local Code 1 ) When was this assessment completed or planned to be completed? The Date completed : _Summer 2007 assessment will be _Not yet completed (proceed to next table) Plan to complete for reporting in ear: 4; _5 . 2) Is there an existing ordinance, local law or other regulatory mechanism? X No (go to question 5) Yes 3) Does the existing regulatory mechanism prohibit illicit discharges as _ No (amendments needed) required by the MS4 Permit? Yes 4) Does the existing regulatory mechanism include enforcement authorities _ No (amendments needed) and procedures as required by the MS4 Permit? Yes Development of Regulatory Mechanism Local Codes 5) When was this work completed or planned to be completed? Date completed: The Town of Ithaca draft Illicit Discharge and Detection law will be X Not yet completed (proceed to next table) considered by the Ithaca Town Board on May 12th , and is anticipated Plan to complete work below for reporting in year: _4; _5 . to be adopted in June or July of 2008 . Summer 2008 6) If you answered ` No ' to question 1 , 2 or 3 , what regulatory mechanism _ NYS IDDE Model Law in its entirety or amendments will be adopted to meet the MS4 permit requirements? _ Selected NYS IDDE Model Law articles adopted as amendments to existing code(s) that are equivalent to the NYS IDDE Model Law X MS4 will write language equivalent to NYS IDDE Model Law 7) If you answered ` No ' to question 1 , 2 or 3 , has a list of needed changes to X No local codes been developed for adoption of the regulatory mechanism? _ Yes, list the local code(s) that will be changed : 8) If the existing regulatory mechanism does not require amendments, what _ NYS IDDE Model Law in its entirety language is in the mechanism? _ Selected NYS IDDE Model Law articles adopted as amendments to existing code(s) that are equivalent to the NYS IDDE Model Law _X_ Language equivalent to NYS IDDE Model Law 9) What was the date or is the planned date of local law adoption? Date : Planned date of adoption is June or July of 2008 10) Provide a web address if adopted local law can be found on a web site. Web Address : GP-02-02 Annual Report Tables Page 8 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 3. Illicit Discharge Detection and Elimination (IDDE) Permit Reference IV.C .3 .e: Inform public employees, businesses and the general Describe Measurable Goals and Results (when applicable) public of hazards associated with illegal discharges and improper disposal of waste. Indicate: Date Completed, Ongoing Task, or Scheduled Date (for • Explain activities and materials used to meet this requirement this year and next years activities) planned for next year • ldenti o personnel or outside organization conducting activities As described in Minimum Control Measure ( MCM ) 2 , the Stormwater The training program for municipal staff and officials took Coalition of Tompkins County has coordinated two training program place on May 2 , 2007 and the training for volunteer monitors focused on the technical aspects of detecting and eliminating illicit took place on October 20 , 2007 . As described above in discharges . The training also included programmatic aspects such as MCM2 , a total of approximately 50 people attended the IDDE law elements and discharge prevention programs . One of the workshops . Several staff from the Ithaca Public Works Facility training programs was geared towards municipal staff and officials , and attended the May 2nd workshop . the other was geared towards local resident interested in becoming volunteer monitors . Tompkins County holds six times a year a collection for household The household hazardous waste collection program is an on hazardous waste for all County residents and promotes this service going activity that is expected to be continued indefinitely. through public outreach and education . (This program was described Recent annual average estimates a total of 800 Tompkins more fully in Minimum Measure 2 , above ) County households participating in the collection program . The Town provides annual safety training for Public Works Facility Training is provided annually. In 2006 the Public Works employees that includes training in the handling of hazardous materials Facility staff attended a viewing of several videos concerning and responding to spills . safety, including the handling of hazardous waste . Twenty five staff members watched the videos during a '/2 day program . Also , all Public Works staff obtained 10 hours of Public Employee Safety and Health Bureau ( PESH ) training , which provides occupational safety and health protection to public sector employees , including the handling of hazardous materials . The Tompkins County Stormwater Group will continue to work towards Planned for 2008 and beyond . greater public education and outreach on proper disposal of wastes and other illicit discharges . Additional Techniques Describe Measurable Goals and Results (when applicable) Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities) GP-02-02 nnu• eport Tables P Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 4 and 5. Construction Site and Post-Construction Stormwater Runoff Control Regulatory Mechanism Permit Reference IV.C.4.b.i, 5.a.i : Require development and implementation of erosion and sedimentation controls through a local law or other regulatory mechanism. Report on assessment process used (Stormwater Management Gap Analysis Workbook,for Local Of or equivalent process) . The MS4s have until year 5 to complete the local law work. See the instructions for information about completing this section. Does the MS4 have the legal authority No (go to ADDENDUM 2) to enact land use ordinances, local laws X Yes (complete questions below) or other regulatory mechanisms? Preliminary Assessment of Regulatory Mechanism Local Code 1 . When was the preliminary Date completed: March 1 , 2006 ( preliminary) Not yet completed (proceed to next table) assessment of existing local codes Plan to complete for reporting in year: _4; 5 . completed or when will it be _Did not do preliminary assessment; proceeded directly to Gap Analysis Worksheets 1 -4 or adopted Sample completed? Local Law,for Stormwater Management and Erosion & Sediment Control (Sample Local Law) . 2. If preliminary assessment was _ If none of Sample Local Law provisions appear in local code; consider adopting Sample Local Law or completed, indicate the results . equivalent X If few Sample Local Law provisions appear in local code; major revisions needed or consider adopting Sample Local Law or equivalent If most of the Sample Local Law provisions appear in local code; minor revisions needed Assessment and Development of Regulatory Mechanism Local Code (continued on next age) 3. When was the Gap Analysis or Date completed: February 11 , 2008 ( recent, final) Not yet completed (proceed to next table) equivalent process completed or when Plan to complete work below for reporting in year: _4 ; X 5 . will it be completed? 4. How was the local code adopted or a. _ The entire Sample Local Law adopted as amendments to existing code or as stand alone law . how will it be adopted*? . If no portions of the Sample Local Law were moved or deleted, all provisions would be exactly the same as the Sample Local Law. *If MS4 has some existing local code . If ANY provisions of the Sample Local Law were moved or deleted, the moved or changed provisions must be equivalent to the Sample Local Law and reviewed (use the Gap Analysis or equivalent process) to ensure the intent of the law has not been changed. adopted parts of the Sample Local Law as amendments to make a complete local b . _ Parts of NYS Sample Local Law adopted as amendments to existing code. code, check b and c. c . X Language developed by municipality was demonstrated to be equivalent. GP-02-02 Annual Report Tables Page 10 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 4 and 5. Construction Site and Post-Construction Stormwater Runoff Control Regulatory Mechanism Permit Reference IV.C.4.b.i, 5.a.i (continued) Assessment and Development of Regulatory Mechanism Local Code (continued) 5. Answer the following questions about the Gap Analysis orequivalent processes . Clauses are defined as : All the Sample Local Law sections or subsections in the Gap Analysis Worksheets 1 -4 that have a box in the "Equivalence" column, meaning that there is an associated "Equivalence" sheet (with the exception of Article 6 , Section 4 which does not have an Equivalence sheet) . Total number of clauses in each worksheet: Sample Local Law Article 1 (Gap Analysis Worksheet 1 ) - 8 clauses; Sample Local Law Article 2 (Gap Analysis Worksheet 2) - 51 clauses ; Sample Local Law Article 3 , 4, 5 (Gap Analysis Worksheet 3 ) - 3 clauses ; Sample Local Law Article 6 (Gap Analysis Worksheet 4) - 9 clauses . MS4s that adopt the entire Sample Local Law as amendments to existing code or as stand alone law need to indicate the number of clauses being adopted that are exactly the same as the Sample Local Law, orequivalent, in the right-hand column below . Sample Local NUMBER OF REQUIRED CLAUSES IN LOCAL LAW Law Articles Existing clauses Existing clauses equivalent to the Sample Local Sample Local Law or equivalent language to be exactly the same as Law language (see Gap Analysis Workbook adopted, listed as legislative agenda items . the Sample Local Equivalence Sheets for information to help determine Law language equivalence) 1 6 2 2 44 7 3 , 4 , 5 2 1 6 4 4 1 TOTAL 56 14 1 6. Has a list of needed changes No (legislative agenda) been developed for X Yes, list the local codes that will be changed : Zoning Ordinance (includes Site Plan requirements) , adoption of amendments to local codes Subdivision Regulations (or for deletion of existing codes that are addressed by adoption of a stand alone law)? 7. What was the date or is planned date Date: The date of adoption was February 11 , 2008 of local code adoption? 8. Provide a web address if the adopted Web Address : www. town . ithaca . ny. us local law can be found on a we site. GP-02-02 nWeport Tables P Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 4. Construction Site Stormwater Runoff Control Permit Reference IV.C .4.b. v: Develop and implement procedures for site plan review Describe Measurable Goals and Results (when applicable) by the MS4 that incorporate consideration of potential water quality impacts and review Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next individual pre-construction site plans to ensure consistency with local sediment and years activities) erosion control requirements. • Example measurable goals: number of plans received; number of • Describe the procedures below. Revise as procedures are updated. plans reviewed; percent of plans received that are reviewed. All site plans are reviewed by the Planning Department and Engineering From March 2007 to March 2008 staff reviewed approximately Department to ensure they comply with NYS standards for erosion and 12 site plan and/or subdivision applications involving one acre sedimentation control from construction site activity. The reviews are or more of disturbance associated with a development or conducted prior to Planning Board consideration of the project to construction activity. The majority of these required Full determine their adequacy in meeting state regulations . The findings are Stormwater Pollution Prevention Plans . Staff regularly communicated to the Planning Board and are discussed during SEQR reviews all development proposals that are subject to review. Planning Board approval , as well as fill and excavation permits , to determine their adequacy in meeting the NYS re ulations and of protecting water quality. Permit Reference IV.C.4.b. vi : Develop and implement procedures for the receipt and Describe Measurable Goals and Results (when applicable) consideration of information submitted by the public . Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next • Explain the procedures below. Revise as procedures are updated. years activities) • Identify the responsible personnel or outside organizations. All Planning Board meetings are announced in the local newspaper, with Ongoing . All site plan and subdivision proposals will continue public hearings noticed in the legal section for consideration of all site to be announced in the local newspaper legal section , on the plan and subdivision proposals . The Planning Board agenda is posted Town website , and notification to nearby neighbors . During on the Town website and available from the Town Clerk's office . the 2007 reporting period the Town sent approximately 56 Neighbors living within 500 feet of a proposed project are mailed a public hearing notices to the local newspaper concerning Planning Board agenda several days before the meeting . various site plan and subdivision requests (this includes projects that did not require stormwater management plans ) . The public is regularly invited to provide verbal comments on Ongoing . All projects reference above in IV. C . 4. b . v had development proposals during Planning Board meetings , or through the opportunities for public comments . submission of written correspondence , which is then provided to Planning Board members . GP-02-02 Annual Report Tables Page 12 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 4. Construction Site Stormwater Runoff Control Permit Reference IV.C.4.b. iii, vii: Develop and implement procedures for site Describe Measurable Goals and Results (when applicable) inspections, enforcement of control measures and sanctions to ensure compliance with Indicate: Date Completed, Ongoing Task, or Scheduled Date (for GP-02-02 . next years activities) • Describe each procedure below. Revise as procedures are updated. • Example measurable goals are number of: inspections; .fines assessed; stop work orders; other sanctions. Site inspections occur at various stages of project construction , and are Inspections are an ongoing regular staff activity. Overall more handled primarily by the Engineering staff and the Code Enforcement than 250 staff hours for inspections are estimated to have Officers , but also can involve Public Works Facility employees during taken place over the 3/07-3/08 reporting period , with an construction of municipal projects . In addition to periodic inspections of additional 180 hours of staff time taken up for follow-up work , construction sites , staff also conducts inspections following large rain including correspondence with contractors and developer events , or if any information in the weekly SWPPP reports , submitted on regarding related construction site violations and problems behalf of the developers , indicate problems , or if there are missing related to erosion and sedimentation control . The inspections SWPPP reports . include both private development projects , as well as construction of Town/municipal projects (trails , water lines ) . Any violation of the stormwater management component of an approved Town staff has found it necessary on several occasions , site plan or subdivision would be handled through the Engineering during the 2007/2008 reporting period , to notify Department (which includes Code Enforcement Officers ) . Enforcement developers/contractors that their construction related erosion involves verbal or written notification of the violation to the property and sedimentation control measures ( ie . silt fencing , sediment owner or contractor, and if the problem continues the Town withholds ponds , re-vegetation ) were inadequate or improperly required inspections , such as plumbing , building , water/sewer utilities , maintained . Approximately 10 construction sites required etc. inspections . These Town inspections are required at various stages additional follow- up involving correspondence , additional site of construction , and if withheld , prevent further progress on the project. visits , and violation memos , letters , and meetings . Several of With enactment of the Town 's Stormwater Management and Erosion the construction sites were serious enough to have Town and Sedimentation Control Law , the Town has full enforcement authority inspections withheld ( so construction could not continue ) until and more effective enforcement tools , particularly the ability to issue the erosion and sedimentation control measures were stop work orders and have citations issued . properly installed and maintained . Permit Reference IV.C .4 .b. viii : Educate and train construction site operators about Describe Measurable Goals and Results (when applicable) requirements to develop and implement a SWPPP and any other requirements they must Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next meet within the MS4s jurisdiction. years activities) • Explain the activities and materials used to meet this requirement. The Stormwater Coalition of T . County plans to hold training • Identify the personnel or outside organization conducting this activity. programs in 2008 for contractors and property owners in Indicate actiNties planned for next year. stormwater management and erosion control techniques and issues . On April 3 , 2008 T. County Soil and Water staff gave a presentation to the Tompkins County Homebuilders Association focused on an overview of the various stormwater laws enacted by the local MS4 communities . GP-02-02 Tables 40 P Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 5. Post-Construction Stormwater Mannement Permit Reference IV.C.S. a, c. Develop and implement a post-construction stormwater Describe Measurable Goals and Results (when applicable) management program that addresses stormwater runoff from new development and Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next redevelopment and will reduce the discharge of pollutants to the MEP . Program years activities) requirements should include : • A combination of structural and/or non-structural management practices. • Identify and describe below procedures to ensure installation of post-construction DO NOT ENTER INFORMATION IN THIS CELL : . management practices. Revise as procedureLqtK The Town 's new stormwater management and erosion and The Town 's law was enacted on February 11 , 2008 and sedimentation control law requires a combination of structural and non- Implementation of the law will be on-going . structural post-construction management practices . Structural controls are required as part of the Full Stormwater Pollution Prevention Plans , however, applicants are also required as part of the Full SWPPP to incorporate two practices identified in the " Better Site Design Manual " and applicants are also allowed to utilize "stormwater credits" where appropriate and as specified in the "The Use and Implementation of Stormwater Credits" document . • Procedures for site plan and SWPPP review to ensure SWMPs meet state standards. • Example measurable goals include: number ofplans received; • Describe procedures below. Revise as procedures are updated. number of plans reviewed; percent of plans received that are reviewed. Site and subdivision plans are reviewed by the Planning and From March 2007 to March 2008 staff reviewed approximately Engineering Departments to ensure they comply with state standards . twelve site plan or subdivision applications that warranted the The Town requires applicants to meeting NYSDEC requirements for design and installation of post-construction stormwater post-construction stormwater management . Staff reviews are conducted management measures due to overall size of the prior to Planning Board consideration of the project. The staff findings development. Engineering staff utilized approximately 200 are communicated to the Planning Board and are discussed during hours during the reporting period for review of Stormwater SEQR review process . Pollution Prevention Plans ( review for both construction- related and post-construction related practices ) . GP-02-02 Annual Report Tables Page 14 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 5 Post-Construction Stormwater Management Permit Reference IV.C .5.a, c. (continued) : Develop and implement a post-construction Describe Measurable Goals and Results (when applicable) stormwater management program that addresses stormwater runoff from new Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next development and redevelopment and will reduce the discharge of pollutants to the MEP . years activities) Program requirements should include : • Procedures for inspection and maintenance of post-construction management • Example measurable goals are number of inspections maintenance practices. activities performed. • Explain procedures below. Revise as rocedures are updated. Initial inspections of permanent stormwater facilities occur during Site inspections of newly constructed stormwater facilities are construction of these facilities to insure they are properly conducted in conjunction with inspections for construction constructed/installed according to plan designs approved by the sites that was reported in Minimum Measure 4 above . Planning Board , and reviewed by the Engineering Dept. Inspections are handled primarily by the Engineering Department, which includes engineering staff and code enforcement officers . Private owners of permanent stormwater facilities are required to sign This Town will continue to require these to be signed and and submit to the Town an Operation , Maintenance , and Reporting submitted as an ongoing practice . Agreement as a condition of Planning Board approval , to assure that the facilities will continue to function properly. Development of formal procedures for an inspection program of existing Staff completed development of a database/map of existing stormwater facilities are still evolving . Staff has created a database and stormwater facilities in 2007 . Update of this database is has mapped all existing permanent stormwater facilities , which will assist ongoing . Formal procedures for an inspection program will be in the inspection program . developed in 2008 , and will become an ongoing activity. • Procedures for enforcement and penalization of violators. • Example measurable goals: number enforcement activities performed. • Explain procedures below. Revise as procedures are updated. Enforcement procedures have been developed as part of the Town 's The Town 's local law was only recently enacted and has not new stormwater management and erosion and sediment control local yet required enforcement activities under the new law and law , which was just recently adopted . under the new Town authority. . a GP-02-0 ftni2eport Tables me, 05 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 5. Post-Construction Stormwater Management Permit Reference IV.C.5.a, c. (continued) : Develop and implement a post-construction Describe Measurable Goals and Results (when applicable) stormwater management program that addresses Stormwater runoff from new Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next development and redevelopment and will reduce the discharge of pollutants to the MEP . years activities) Program requirements should include : • Adequate resources for a program to inspect new and re-development sites and for enforcement and penalization of violators. DO NOT ENTER 1INFORMATION IN THIS CELL • Describe resources below. U date annual! . 41 1 _. a The Town is currently utilizing existing staff and resources for The Town will need to consider and explore options for implementation of the stormwater and erosion control program . This funding as the stormwater management program evolves program requires significant staff time and resources to implement and throughout 2008 and 2009 . enforce , and is thus diverting time and resources from other Town efforts/programs . The Town is committed to the stormwater management program , but it will need to carefully evaluate the adequacy of current and future funding and staffing needs , and explore options for increasing levels of funding . Additional Techniques Describe Measurable Goals and Results (when applicable) Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next ears activities) Engineering staff attended a two-day training event entitled " Better Site " Better Site Design " training was held on 5/8-5/9/07 , and Design Practices" and another two-day training event in "Stormwater "Stormwater Wetland Design " was held on 5/22-5/23/07 in Wetland Design 99 , both provided by SUNY-ESF Syracuse . Town staff will continue to receive training on various stormwater Future training anticipated for 5/ 13-5/ 14/08 entitled " Design of management practices and topics , as they are offered . Filters and Infiltration" offered by SUNY- ESF in Syracuse . Explain any changes or additions to the Permit Referenced Activities / Techniques, Measurable Goals and / or Scheduled Dates above and provide a reason(s) for the change. GP-02-02 Annual Report Tables Page 16 Municipality : Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Pollution Prevention/Good Housekeeping for Municipal Operations OVERALL MUNICIPAL POLLUTION PREVENTION / GOOD HOUSEKEEPING PROGRAM INFORMATION • This table is for MS4s to report on their OVERALL Municipal Pollution Prevention / Good Housekeeping Program. • A separate table follows that is for MS4s to report on management practices performed in identified municipal operations. • Refer to the Municipal Pollution Prevention / Good Housekeeping Assistance document for example best management practices, policies and procedures. • Use separate rows to explain the different processes, activities, procedures, practices, etc . used by the MS4 . Add additional rows as needed. Permit Reference IV.C.6.a : Develop and implement an operation and maintenance Describe Measurable Goals and Results (when applicable) program to reduce and prevent pollutant discharges from municipal operations to the Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next MEP . years activities) • List pollutants that will be addressed by the munici al ollution prevention program . Phosphorus , sediment , salt , oil & grease, pesticide/fertilizer, other miscellaneous cleaners • Set and describe pollution prevention priorities by geographic areas, municipal operation type, and facilities. , . :DO.NOT ENTER ,INFORMATION IN THIS CELL '. Existing policies and procedures for catch basin cleaning help to Ongoing minimize phosphorus and sediment pollution from entering water ways . Existing winter road maintenance policies and procedures are in place to Ongoing help minimize the use of salt on Town roads and parking lots . Existing policies and procedures for grounds maintenance at Town Ongoing arks and preserves insure minimal negative impact to water quality. The recently upgraded Public Works Facility insures that oil and grease Ongoing and wash water do not enter any waterways , and all contaminants like oil and antifreeze have proper and updated containment areas . Permit Reference IV.C .6.a : Include a municipal pollution prevention training Describe Measurable Goals and Results (when applicable) component for staff (where all staff are trained) . Indicate : Date Completed, Ongoing Task, or Scheduled Date (for • Explain activities and materials used to meet this requirement. next years activities) • Identify training needs and design training components • Determine the adequacy and appropriate frequency of staff training. • Identif y personnel or outside organization conducting activities. Public Works Facility employees (28 total ) receive annual safety training Ongoing . annually. In 2007 employees attended a '/z day safety that includes the proper handling of hazardous materials and spills training session by viewing several topic specific videos . response . Twenty-five employees were in attendance and received training . Also , all Public Works staff obtained 10 hours of Public Employee Safety and Health Bureau ( PESH ) training , which includes the handling of hazardous materials . The " Hazardous Materials Response Plan " is a spill response plan Ongoing developed in cooperation with the Town 's Safety Committee . It is in operation at Town Hall and the Public Works facility. GP-02-0 Z`1_ilftl�fteport Tables 40 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Municipal Operations : Winter Road Maintenance Permit Reference IV.C .6.a, c : Develop and implement an operation and maintenance Describe Measurable Goals and Results (when applicable) program to reduce and prevent pollutant discharges from the municipal operation(s) Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next indicated above to the MEP . years activities) • Describe how the bulleted items below_focus on pollutants addressed by the munici al ollution prevention program and the pollution prevention priorities. • Briefly describe or reference any existing policies and procedures • Briefly describe or reference any policies and procedures being develo ed D.O ; ENTER INFORMATION; IN THIS CELL Policies and procedures are in place for winter road maintenance , and Ongoing all staff involved in these activities are well trained and knowledgeable of the proper required practices . In general , the Town has worked hard to balance the minimization of salt usage while insuring that safe road conditions are achieved throughout the winter season . A salt management plan has been drafted that describes in writing the A final written salt management plan is anticipated to policies and procedures that have been in effect for many years , but this completed in the near future . has not been finalized . • Briefly describe or reference any existing best management practices • Briefly describe or reference any planned best management practices DO. NOT ENTER INFORMATION IN THIS CELL All deicing materials are stored in permanent enclosed structures . The Ongoing structures are visually inspected to insure their structural integrity, and to insure there are no leaks that would create runoff/contamination problems . Salt usage by the Town has been reduced over the years due to a Ongoing . It is estimated that the Town is using approximately number of factors , including : the use of alternative deicing materials , 30 % less salt than a decade ago , adjusting for year to year utilization of improved technology for regulating salt spread , use of truck variability in winter weather severity. mounted thermometers for sensing pavement temperature , and accessibility to more accurate/up to date weather monitoring . In terms of deicing materials , the Town has incorporated the use of the salt alternative ( " Majic" ) that allows for reduced salt usage . The Town uses electronic spreader controls to regulate salt usage , and is gradually replacing older units with the most modern instruments available . These instruments are calibrated annually to insure accuracy. • Identi and describe the equipment and staff that are in place RMATION IN THISCELL The Public Works Facility has 28 total employees , of which 24 are Ongoing _ DO. NOT ENTER INFO trained and capable of participating in winter road/pavement maintenance . The Town has 14 large and small snow plows . GP-02-02 Annual Report Tables Page 18 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6 . Municipal Operations : Winter Road Maintenance Permit Reference IV.C.6.a, c (continued) : Develop and implement an operation Describe Measurable Goals and Results (when applicable) and maintenance program to reduce and prevent pollutant discharges from Indicate: Date Completed, Ongoing Task, or Scheduled Date (for municipal operations to the MEP . next years activities) • Assess if existing programs adequately reduce and/or prevent pollutant discharges DO NOT ENTER INFORMATION IN' THIS CELL. , • Determine and list any operation type, location or facility that is in need of modification or updates. ,. , . ; As described above , the Town has actively incorporated the latest Ongoing technologies and employed alternative deicing materials in order to reduce salt usage on Town roads and parking lots over the years . The Town will continue to pursue new technologies and materials as they become available . No necessary modifications or updates have been identified to date . Permit Reference IV.C.6.a : If there is a training component for staff specific Describe Measurable Goals and Results (when applicable) to these municipal operations : Indicate: Date Completed, Ongoing Task, or Scheduled Date (for • explain the activities and materials; next years activities) • identify the personnel or outside organization conducting the activities. No formal training through class or workshops has been found Ongoing necessary , but instead staff is provided with supervised hands-on training and to learn proper winter road maintenance procedures . Additional Techniques Describe Measurable Goals and Results (when applicable) Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities) Explain any changes or additions to the Permit Referenced Activities / Techniques, Measurable Goals and / or Scheduled Dates above and provide a reason(s) for the change: GP-02-01 ilf 'k'teport Tables Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Municipal Operations : Stormwater System Maintenance Permit Reference IV.C.6.a, c : Develop and implement an operation and Describe Measurable Goals and Results (when applicable) maintenance program to reduce and prevent pollutant discharges from the Indicate: Date Completed, Ongoing Task, or Scheduled Date (for municipal operation(s) indicated above to the MEP . next years activities) • Describe how the bulleted items below focus on pollutants addressed by the municipal pollution prevention program and the pollution prevention priorities. • Briefly describe or reference any existing policies and procedures • Briefl describe or reference an policies and procedures being developed DO NOT ENTER INFORMATION IN THIS CELL , Policies and procedures are currently in place for the maintenance of Ongoing storm drain ditches , catch basins , and associated infrastructure . A formal written stormwater system inspection and maintenance plan Measurable goal is to have an inspection and maintenance outlining the policies and procedures that are currently in place is plan in place by 2008/2009 . anticipated to be developed in the near future . • Briefly describe or reference any existing best management practices • Briefly describe or reference any planned best management practices DO NOT ENTER INFORMATION IN ,THIS CELL -„ The Town annually inspects catch basins/stormwater drains and Ongoing removes accumulated sediment and debris from the chamber using a sewer vacuum , as needed . The Town maintains approximately 392 catch basins . The Town maintains road ditches . As needed , ditches are cleared of Ongoing accumulated sediment and debris so as to maintain stormwater flow. The Town also regularly mows ditches , swales , and detention basins as needed to remove woody vegetation . A hydro-seeder is used to re-vegetate areas after soil disturbing Ongoing activities along roadside ditches . The Town owns and therefore has ready access to this hydroseeding equipment • Identify and describe the equipment and staff that are in place „ DQ NOT , ENTER INFORMATION. IN THIS CELL : See Vehicle and Fleet Maintenance for this information GP-02-02 Annual Report Tables Page 20 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Municipal Operations . Stormwater System Maintenance Permit Reference IV.C .6.a, c (continued) : Develop and implement an operation and Describe Measurable Goals and Results (when applicable) maintenance program to reduce and prevent pollutant discharges from municipal Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next operations to the MEP . years activities) Assess if existing programs adequately reduce and/or prevent pollutant discharges DO NOT ENTER INFORMATION IN THIS CELL . • Determine and list any operation type, location or facility that is in need of modification or updates. The existing program appears currently adequate , but greater resources Ongoing will be needed in the future for the inspection and maintenance program of the municipal stormwater facilities , as the number of facilities continue to multiply as a result of increased development in the town . Permit Reference IV.C .6.a : If there is a training component for staff specific to these Describe Measurable Goals and Results (when applicable) municipal operations : Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next • explain the activities and materials; years activities) • identify the personnel or outside organization conducting the activities. Two Public works Facility staff attended a two-day training event at The training occurred on 4/24-4/25/07 in Syracuse . SUNY ESF entitled " Erosion and Sedimentation Control " . Employees from the Public Works Facility attended a presentation on The half-day presentation took place on 7/ 19/07 and all Public sedimentation and erosion control , including the need for water quality Works Facility staff (28 ) attended the presentation . protection , techniques for erosion and sedimentation control , and how to properly install and maintain erosion control practices . The presentation was provided by Kristin Taylor, Engineering Dept . staff. Employees from the Public Works Facility attended a presentation The presentation was provided on 2/25/08 and all Public provided by the Engineering Department on the Town 's new stormwater Works Facility staff attended . management law . Employees from Town Hall attended a presentation on the Town 's new The presentation was held on 3/7/08 and was attended by stormwater management law. Staff from Engineering and Code approximately 16 staff members . Enforcement provided the training . Staff is provided with supervised hands-on training in the operation and Ongoing maintenance of stormwater management facilities . Staff will continue to attend stormwater mgmt. and erosion control Ongoing training events , as opportunities for these are provided . Additional Techniques Describe Measurable Goals and Results (when applicable) Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next ears activities) GP-02-01 iT1�T'fteport Tables Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Municipal Operations : Vehicle and Fleet Maintenance Permit Reference IV.C.6.a, c : Develop and implement an operation and maintenance Describe Measurable Goals and Results (when applicable) program to reduce and prevent pollutant discharges from the municipal operation(s) Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next indicated above to the MEP . years activities) • Describe how the bulleted items below focus on pollutants addressed by the municipal pollution prevention program and the pollution revention priorities. • Briefly describe or reference any existing policies and procedures • Briefly describe or reference any policies and procedures being deiw ed DO NOT ENTER INFORMATION IN THIS CELL Policies and procedures for vehicle and fleet maintenance are currently Ongoing in place to insure that hazardous materials , oil and grease , and wastewater from vehicle washing does not enter the stormwater system or negatively impact water quality in anyway. A formal written vehicle and fleet maintenance plan outlining the existing policies and procedures is anticipated to be developed in the near future . • Briefly describe or reference any existing best management practices • Brie describe or reference an Tanned best management practices : ,. , . . . DO NOT INFORMATION IN, THIS, CELL All vehicle maintenance and vehicle washing is done indoors , in the Ongoing Public Work Facility, where all drains go through oil separators before being directed into the sanitary sewer system . The Public Works Facility was upgraded with these features in 2003 . All used oil and other fluids are collected in a container that is equipped Ongoing with an overflow preventer. The Town has all used fluids picked-up by a rec cler. Absorbent pad are used to collect any spilled or leaking fluids when Ongoing vehicles need to be repaired in the field . • Identify and describe the equipment and staff that are in place �, ; , DO NOWT. ENTER INE,ORMATION . IN THIS CELL Various motorized equipment is used by the Town , for a total of approximately 74 , including vehicles , trailers , generators , tow-behind , mowers , utility tractors , etc . The Public Works Facility and Town Hall have approximately 50 employees , most of who can utilize Town vehicles . GP-02-02 Annual Report Tables Page 22 Municipality : Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Municipal Operations : Vehicle and Fleet Maintenance Permit Reference IV.C .6.a, c (continued) : Develop and implement an operation and Describe Measurable Goals and Results (when applicable) maintenance program to reduce and prevent pollutant discharges from municipal Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next operations to the MEP . years activities) • Assess if existing programs adequately reduce and/or prevent pollutant discharges • Determine and list any operation type, location or facility that is in need of DO NOT ENTER. INFORMATION IN THIS CELL modification or updates. The upgrades to the Public Works Facility in 2003 , with its improved oil Ongoing separators and floor drains that direct wash runoff into the sanitary sewers stem has reduced pollutant discharge . No additional upgrades are planned at this time , the 2003 upgrades to the building appear to be currently adequate . Permit Reference IV.C.6. a : If there is a training component for staff specific to these Describe Measurable Goals and Results (when applicable) municipal operations : Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next • explain the activities and materials, years activities) • identify the personnel or outside organization conducting the activities. Staff is provided with supervised hands-on training in the operation and Ongoing maintenance of stormwater management facilities . As described above in Minimum Measure 2 , the Public Works Facility Ongoing annually. In 2007 employees attended a '/z day employees ( 28 total ) receive annual safety training that includes the safety training session by viewing several topic specific proper handling of hazardous materials and spills response . videos . Twenty-five employees were in attendance and received training . Also , all Public Works staff obtained 10 hours of Public Employee Safety and Health Bureau ( PESH ) training , which included the handling of hazardous materials . Additional Techniques Describe Measurable Goals and Results (when applicable) Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities) Explain any changes or additions to the Permit Referenced Activities / Techniques, Measurable Goals and / or Scheduled Dates above and provide a reason(s) for the change: GP-02-0Glen eport Tables m Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Municipal Operations : Park and Open Space Maintenance Permit Reference IV.C .6.a, c : Develop and implement an operation and maintenance Describe Measurable Goals and Results (when applicable) program to reduce and prevent pollutant discharges from the municipal operation(s) Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next indicated above to the MEP . years activities) • Describe how the bulleted items below focus on pollutants addressed by the munici al pollution prevention program and the pollution prellention priorities. • Briefly describe or reference any existing policies and procedures • Briefly describe or reference any olicies and rocedures bein develo ed DO NOT ENTER INFORMATION IN THIS CELL Policies and procedures are currently in place to insure prevention of Ongoing pollution associated with the park and open s ace maintenance . A formal written plan outlining the existing policies and procedures associated with park and open space maintenance is anticipated to be developed in the near future . • Briefly describe or reference any existing best management practices • Briefly describe or reference any planned best management practices DO NOT ENTER INFORMATION IN THIS CELL . _ Public Works facility employees do not use non -organic herbicides (and Ongoing use organic only on limited basis ) . Pesticides are used minimally, and principally used only to eliminate wasps/hornets from play structures . Public Works facility employees survey for pests on plants during regular Ongoing maintenance , with pests are removed by hand or vegetation trimmed as needed . The Town has an aggressive tree and vegetation planting program . Ongoing Many town projects now incorporate a planting component , in which nativespecies are often used . " Mutt-mitts" are provided in Town parks and on trails to encourage pet This is an ongoing service , with stations provided at two owners to remove pet wastes . trailheads and one Town park. The trail station on the South Hill Recreationway is well used and requires the refilling of the " mutt mitt' bags by staff approximately twice a week. Periodic soil tests of high traffic turf areas are performed by Cornell U . Ongoing staff to determine if and when soil amendments are needed . The Town uses only slow release lawn fertilizers in parks and open spaces . New lawns are given a starter fertilizer and generally only the high turf areas are provided with additional applications , and only as needed . • Identify and describe the equipment and staff that are in lace -_ ; . „ .. DO NOT ENTER ,INFOR1viATION. IN, THIS . C.ELL ; ..; See Vehicle and Fleet Maintenance for this information . GP-02-02 Annual Report Tables Page 24 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Municipal Operations : Park and Open Space Maintenance Permit Reference IV.C.6.a, c (continued) : Develop and implement an operation Describe Measurable Goals and Results (when applicable) and maintenance program to reduce and prevent pollutant discharges from Indicate : Date Completed, Ongoing Task, or Scheduled Date (for municipal operations to the MEP . next years activities) • Assess i f existing programs adequately reduce and/or prevent pollutant discharges DOI NOT ENTER INFORMATION IN THIS CELL • Determine and list any operation type, location or.facility that is in need of modification or updates. - s Staff is provided with supervised hands-on training in the operation and Ongoing maintenance of stormwater management facilities . Permit Reference IV.C.6.ae If there is a training component for staff specific Describe Measurable Goals and Results (when applicable) to these municipal operations : Indicate : Date Completed, Ongoing Task, or Scheduled Date (for • explain the activities and materials; next years activities) • iden4& the personnel or outside organization conducting the activities. No formal training through class or workshops , but instead staff is Ongoing provided with hands-on training and direction from supervisors . As described above in Minimum Measure 2 , the Public Works Facility employees ( 28 total ) receive annual safety training that includes the proper handling of hazardous materials . Additional Techniques Describe Measurable Goals and Results (when applicable) Indicate : Date Completed, Ongoing Task, or Scheduled Date (for next years activities) Explain any changes or additions to the Permit Referenced Activities / Techniques, Measurable Goals and / or Scheduled Dates above and provide a reason(s) for the change. GP-02-022 n�C it Report Tables 1 Municipality : Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Municipal Operations : Municipal Building Maintenance Permit Reference IV.C .6.a, c : Develop and implement an operation and Describe Measurable Goals and Results (when applicable) maintenance program to reduce and prevent pollutant discharges from the Indicate : Date Completed, Ongoing Task, or Scheduled Date (for municipal operation(s) indicated above to the MEP . next years activities) Describe how the bulleted items belowfocus on pollutants addressed by the munici pal pollution prevention program and the pollution prevention priorities. • Briefly describe or reference any existing policies and procedures • DO NOT ENTER INFORMATION IN THIS CELL ,Briefl describe or reference an policies and procedures being developed Policies and procedures are currently in place to insure proper containment Ongoing and handling of petroleum products and other hazardous materials , as well as for pesticides and fertilizers . The Town implements recycling and provides recycling containers for staff for papers and other materials . The Public Works Facility is hooked up to a municipal sewer system and does not use a septic s stem . Policies and procedures have not been formally written . • Briefly describe or reference any existing best management practices Brie fl y describe or reference any planned best management practices DO NOT ENTER INFORMATION IN THIS CELL Town 's fuel is stored in a containment area , in area separate from the Permanent structures Public Works facility building . Storage tanks containing oil and antifreeze are housed in a containment Permanent structures area , a separate room within the Public Works Facility. Town staff is trained in spill prevention and response , and as described in Ongoing annually. Minimum Measure 2 , the employees ( 28 total ) receive annual safety training that includes the proper handling of hazardous materials . The Town collects brush and leaves from residential properties and Ongoing composts these at the Public Works Facility for public distribution . - Identify and describe the equipment and staff that are in place : , DO NOT ENTER ,INFORMATION IN. THIS . CELL „ See Vehicle and Fleet Maintenance for this information GP-02-02 Annual Report Tables Page 26 Municipality: Town of Ithaca Permit Number: NYR20A 1 3 4 Minimum Control Measure 6. Municipal Operations Municipal Building Maintenance Permit Reference IV.C.6.a, c (continued) : Develop and implement an operation Describe Measurable Goals and Results (when applicable) and maintenance program to reduce and prevent pollutant discharges from Indicate : Date Completed, Ongoing Task, or Scheduled Date (for municipal operations to the MEP . next years activities) • Assess if existing programs adequately reduce and/or prevent pollutant discharges DO NOYENTER .INFORMATION IN THIS CELL 1.C . • Determine and list any operation type, location or facility that is in need of modification or updates. s Current programs appear adequate . Permit Reference IV.C.6.a : If there is a training component for staff specific Describe Measurable Goals and Results (when applicable) to these municipal operations : Indicate: Date Completed, Ongoing Task, or Scheduled Date (for • explain the activities and materials; next years activities) • identify the personnel or outside organization conducting the activities. No formal training through class or workshops , but instead staff is provided with hands-on training and direction from supervisors . Additional Techniques Describe Measurable Goals and Results (when applicable) Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities) Explain any changes or additions to the Permit Referenced Activities / Techniques, Measurable Goals and / or Scheduled Dates above and provide a reason(s) for the change: Did you include any of the following documents as appendices? Put a mark each appended document. Summary of public comments received on the annual report at the public presentation (Required) _ Intended response to comments on the annual report (Required) Results of information collected and analyzed, including monitoring data; evaluation of assessment (modeling) of pollutant discharges, including modeling results and pollutant transport trends. Other BWCP - 8 (6/2005) Version 1 .0 NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATIION Phase II SPDES General Permit for to Stormwater Discharges from Municipal Separate Storm Sewer Systems (MS4s), GP02-02 MUNICIPAL COMPLIANCE CERTIFICATION (MCC) FORM Regulated MS4 : Town of Ithaca SPDES Permit Number: NYR20A 13 4 See infornation packet for information to help com lete this fonn. MCC Form for year ending: March 11 , _2006 (Year 3) 2007 (Year 4) X 2008 (Year 5) Section A. MS4 Owner/Operator and Contact Person Information (contact persons explained in instructions) Owner/Operator Is information below new or changed'? X Yes No Name : Herb Engman Title : Town Supervisor TB�epartment: Town Board Street or P.O. Box : 215 N . Tioga Street City: Ithaca Mailing Address: County: Tompkins State : NY Zip Code: 14850 Phone : (607 ) 273 - 1721 E-mail Address: hengman @town . ithaca . ny. us Local Stormwater Public Contact (Required by Minimum Measure 2 ) Is information below: 1 ) new or changed? Yes X No 2) same as: Owner/Operator Name: Daniel Walker Title : Director of Engineering Department: Engineering Street or P .O. Box : 215 N . Tioga Street City: Ithaca Mailing VAdd County: Tompkins State : NY Zip Code: 14850 Pone: ( 607 ) 273- 1747 E-mail Address : dwalker @town . ithaca . ny. us Stormwater Management Program (SWMP) Coordinator (Responsible for implementation/coordination of SWMP) Is information below: 1 ) new or changed? _X Yes No 2) same as: Owner/Operator X Local Stormwater Public Contact Name: Daniel Walker and Title: Director of Engineering and Department: Engineering Kristin Taylor Civil Engineer Street or P .O . Box : 215 N . Tioga Street City: Ithaca Mailing Address : County: Tompkins State : NY Zip Code: 14850 Phone : E-mail Address: dwalker @town . ithaca . ny. us and (607 ) 273- 1747 ktaylor@town . ithaca . ny. us Annual Report Preparer Is information below: 1 ) new or changed? Yes X No 2 ) same as : Owner/Operator Local Stormwater Public Contact SWMP Coordinator Name: Susan Ritter Title : Assistant Director of Planning Department: Planning Street or P .O . Box : 215 N . Tioga Street City: Ithaca Mailing Addre County: Tompkins State : NY Zip Code : 14850 tPhone�: 34 ( 607 ) 273- 1747 E-mail Address: srltter@town . lthaca . ny. us GP-02-02 Municipal Compliance Certification Form Page 2 Municipality: Town of Ithaca Permit Number: NYR40A134 IMPORTANT NOTE : Rows can be added to the tables in the following sections by going to the rightmost cell in the bottom row of the table and hitting tab. Hitting return in a given row will make the row wider, creating more room to type or wrt Section B. Local Water Quality Information Information to help complete this section can be found in the instructions . 1 . Does the MS4 discharge to 303 (d) listed waters or is it in a TMDL watershed? X Yes (complete the table below) No Not Yet Determined Put an X in the ` Classification ' cell to indicate if the MS4 discharges to a waterbody on the 303(d) list and / or if it is in a TMDL watershed. ) Impaired Waters Name Pollutant(s) of Concern Classification (from 303 (d) list and/or TMDL) (from 303 (d) list and/or TMDL) 303 (d) TMDL Cayuga Lake southern end Sediment/silt and phosphorus X 2 . Have you received notification from the Department that you are subject to the _ Yes special conditions in Part III. B . of the permit? X No 3 . Have all necessary changes been made to the Stormwater Management Program X Yes (SVWMP) to ensure compliance with Part III. B . of the MS4 permit for discharges to No (explain below) 303 (d) or TMDL waters? Explanation: GP-02-02 Municipal Compliance Certification Form Page 3 Municipality: Town of Ithaca Permit Number: NYR40A134 Section C . Partnership Information Information to help complete this section can be found in the instructions. 1 . Does your MS4 work with partners? X Yes (complete table below) No (Proceed to Section D) List MS4 Partners with Legally Binding Agreements or Contracts in Place The Stormwater Coalition of Tompkins County includes the Towns of : Ithaca , Lansing , Dryden , Danby, Caroline , Newfield , Ulysses , and the City of Ithaca , the Village of Lansing , and Tompkins County. The Coalition operates under a Memorandum of Agreement, which all municipalities signed in mid -2006 . Each of the participating municipalities contributes an annual membership fee that funds such activities as educational and outreach programs , as well as the filing of grant applications and the management of grant funds . List MS4 Partners with Planned Legally Binding Agreements or Contracts List MS4 Partners with Other Agreements in Place The Stormwater Coalition of Tompkins County also partners with other agencies and organizations involved in water resource related work. These ex-officio members of the Coalition include : Tompkins County Soil and Water, Cornell Cooperative Extension , Cayuga Lake Watershed Network , and Cayuga Lake Watershed Intermunicipal Organization . Section D. Geographic Areas Addressed by Stormwater Management Program (SWMP) Information to help complete this section can be found in the instructions. 1 . Does your SWMP cover all jurisdictional (automatic and additionally designated) areas within the MS4, as required by 40 CFR 122 . 32(a)? X Yes _ No (Explain below) Explain: The SWMP will extend to the municipal boundaries . ti GP-02-02 Municipal Compliance Certification Form Page 4 Municipality: Town of Ithaca Permit Number: NYR40A134 Section E. Funding and Resource Allocation Information to help complete this section can be found in the instructions. 1 . Are adequate resources (funding mechanism, equipment, staff, etc .) planned or in place to fully implement your SWMP no later than January 8 , 2008 ? X Yes No (explain below) Explain: The Town will continue to budget for the necessary resources required to implement the local laws and other related requirements . 2 . If the MS4 is receiving fundin4 through the municipal budget, a grant, or other source, briefly explain below : what are the sources, estimated amounts, and frequency of funding for the MS4? Explain: Grant funds : Water Quality Improvement Project Grant — Round 6 ; the Stormwater Coalition of Tompkins County was awarded approximately 175 , 000 for education and outreach programs , and for outfall mapping work . Water Quality Improvement Project Grants — Round 7 , Round 8 and Round 9 ; the Stormwater Coalition of Tompkins County was awarded a total of approximately $360 , 000 for these three grant programs . The funding will be used for the development of local laws , exploring and development of MS4s funding mechanisms , training and outreach programs , and various other additional activities related to watershed protection . 3 . If the MS4 is not receiving funding, briefly explain below : plans the MS4 has for obtaining future funding? Explain: The Town is exploring other options for funding the implementation of the stormwater and erosion control law including requiring application fees associated with soil disturbing activities that are not associated with site plan or subdivision proposals . The Stormwater Coalition will be assisting Towns in Tompkins County including Ithaca , in exploring alternative funding options for Stormwater Management which could include special service districts or user fees stormwater utility) . GP-02-02 Municipal Compliance Certification Form Page 5 Municipality: Town of Ithaca Permit Number: NYR40A134 Section F. Compliance Certification Compliance Assessment - For each of the minimum control measures, indicate below if your program has made steady progress toward full implementation and has achieved all measurable goals scheduled to be completed during this reporting year. Refer to the NOI and prior Annual Reports for information about measurable goals scheduled for this reporting year. Permit ANSWER BOTH COLUMNS Part Minimum Control Measure FOR THIS REPORT YEAR ONLY Steady Pro ress Goals Achieved IV .C . 1 . Public Education and Outreach on Stormwater IT pacts X Yes No N/A X Yes No N/A Explain ` no ' / ` N/A ' answer: IV .C .2 . Public Involvement / Participation X Yes No _ N/Al X Yes No N/A Explain ` no ' / ` N/A ' answer: IV . C . 3 . Illicit Discharge Detection and Elimination X Yes No N/A Yes X No N/A Explain ` no ' / `N/A' answer: The Town is finalizing the Illicit Discharge and Detection Law and it is anticipated to be adopted in June or July of 2008 . The Town 's Codes and Ordinances Committee has been working on development of the law since October 2007 . The committee found certain language in the state/federal model ordinance to be ambiguous and has been working on developing a better formatted and understandable law over the last few months . The Town finished the outfall mapping project in the summer of 2007 . Several Public Works employees attended a 2007 training program on illicit discharge detection and response (see Minimum Measure 1 ). Residents and business owners have received educational material on the environmental hazards posed by illicit discharges through a series of articles published in the Town 's newsletter ( bi- annual ) ( see Minimum Measure 2 ) . IV .C .4 . Construction Site Stormwater Runoff Control X Yes No N/AT X Yes No N/A Explain ` no ' / ` N/A ' answer: IV .C . 5 . Post-Construction Stormwater Management X Yes No N/A X Yes X No N/A Explain ` no ' / ` N/A' answer: IV . C . 6 . Pollution Prevention / Good Housekeeping for X Yes No _ N/A _Yes X No _N/A Municipal Operations Explain ' no ' / `N/A' answer: The Town continues to make progress in preventing discharges of pollutants from municipal operations and in conducting employee pollution prevention training . Policies and procedures are in place to address pollution prevention and employees are knowledgeable of these and implement them on a regular basis . Development of formal written operation and maintenance programs that describe these policies and procedures are still in development. GP-02-02 Municipal Compliance Certification Form Page 6 Municipality: Town of Ithaca Permit Number: NYR40A134 Certification Statement "7 certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. 1 am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. " Print Name: Title: Signature: Date: This form must be signed by either a principal executive officer or ranking elected official, or duly authorized representative of that person as described in Part VI. I. 2 . of the permit. See instructions for more information about who can sign this form. Send two completed hard copies (an original and a photocopy) of this form, the Annual Report Table and any attachments to the DEC Central Office (MS4 Permit Coordinator, 625 Broadway, Division of Water - 4"' Floor, Albany, NY 12233 -3505) . DO NOT SUBMIT REPORTS IN THREE-RING BINDERS . '~ TOWN CLERK' S t MONTHLY REPORT TOWN OF ITHACA, NEW YORK APRIL, 2008 TO THE SUPERVISOR: PAGE 1 Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received by me in connection with my office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by Law : A1255 7 MARRIAGE LICENSES NO, 08012 TO 08018 122 . 50 6 MISC. COPIES 43 . 10 1 POSTAGE 8 .95 1 COMPREHENSIVE PLAN 12. 00 5 MARRIAGE TRANSCRIPT 70 .00 2 DOMESTIC PARTNERSHIP REG 40 .00 TOTAL TOWN CLERK FEES 296.55 A1556 1 SPCA CONTRACT 30 .00 TOTAL A1556 30 .00 A2191 2 PARK USE FEE 580 .00 TOTAL A2191 580.00 A2544 DOG LICENSES 832 . 60 TOTAL A2544 - 832.60 B2110 4 ZONING BOARD MTG 400 . 00 TOTAL B2110 400.00 B2111 31 BUILDING PERMIT 53250 .00 5 BUILDING PERMIT EXTENSIN 2,237 . 50 1 FIRE SAFETY INSPECTIONS 50 .00 5 SIGN PERMITS 280 .44 2 TEMP CERTIFICATE OCCUP 150.00 1 OPERATING PERMIT 50.00 TOTAL B2111 89017.94 B2115 2 SITE PLAN FINAL PLAN 11600 .00 1 ENV. IMPACT STMNT REVIEW 65142 .36 TOTAL B2115 7974236 TA61 1 PARK SECURITY DEPOSIT 100.00 TOTAL TA61 100.00 TOWN CLERK ' S MONTHLY REPORT APRIL, 2008 page 2 TA62 1 COMFORT STATION DEPOSIT 200 .00 TOTAL TA62 ' 200.00 TOWN CLERK' S MONTHLY REPORT APRIL, 2008 page 3 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 1 ,739 . 15 PAID TO SUPERVISOR FOR PART TOWN FUND 16, 160.30 PAID TO COUNTY TREASURER FOR DOG LICENSES 158 .40 PAID TO AG & MARKETS FOR DOG LICENSES 24 .00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 157 . 50 TOTAL DISBURSEMENTS 18439.35 MAY 5, 2008 -too/ - , SUPERVISOR ERT 1 EJOAN STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I, KAREN BILLINGS, being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for,by�law,�/' Subscribed and sworn to before me this Town Clerk day of 200e Notary Public CARRIE WHITMORE Notary Public, State of New York No . 01 WH6052877 Tioga County ma�yy'' Commission Expires December 26, u; ) () TOWN OF ITHACA Public Works Department Monthly Board Report March for the April 7, 2008, Meeting Roads : • Several small storms and one destructive ice storm kept us in winter mode for much of the month. • The ice storm caused considerable damage to trees and required us to make a special effort to allow residents to put storm damage material out for us to chip up . The City of Ithaca assisted us with their bucket truck to cut broken branches that we couldn' t reach. • Heavy rains required us to check catch basins and culvert pipes to prevent them from plugging. Several snow clogged ditches had to be cleaned . • Cold patching and mailbox repairs were done . • Our annual hearing tests were performed at Ithaca College' s Speech and Hearing Clinic . • Several staff members attended the equipment show in Syracuse, March 5th and 6th • Sign maintenance was done . • Our new electronic traffic speed display and counter was tested on Judd Falls Road to obtain total counts and speed information. We will be doing weekly counts on various roads since the new devise is much easier to work with and doesn' t require hoses which can' t be used in the winter. • Brush was cut on several areas were intersections are hazardous due to visibility problems and on roads we plan to pave this year. • Several employees attended a one-day seminar on excavator safety put on by Dig Safely New York. • Salt was mixed with additive. Parks and Trails : ■ Snow and ice removal continued . ■ Tree damage from ice storm was cleaned up . ■ Weekly site inspections were done. ■ Picnic tables, park and trail signs, and the Valentino field sign were constructed in the work shop . Water: ♦ Water main breaks were repaired at 1005 Danby Road and behind 94 Penny Lane . Leaking services at 4 and 8 Winner' s Circle were repaired . ♦ Work on piping at Christopher Circle Pump Station was done . ♦ Hydrant replacements on Stone Quarry were started . ♦ Inspection at the Hanshaw Road water main continued as new house services were installed and attached to new main. ♦ Work on designing the proposed new water main along East Shore Drive was done . ♦ Rich Schoch and Joe Slater attended a training seminar on the new GIS software ARCG1S9. 2 at Cornell University . Seziler: ► 80 Dig Safely New York mark outs were done. There was a noticeable increase in the number of requests as construction activity picks up . ► Weekly sewer pump station inspections were done . ► A problem at the Caldwell Road pump station was corrected . April Projects 1 . Continue storm damage cleanup . 2. Spring brush and leaf pick up the week of April 14th . 3 . Two seasonal employee start April 141h. 4 . Tutelo ball field preparation and maintenance . 5 . Install plaque at Valentino field for April 26th dedication. 6 . Survey work of Sharlene Drive, Simsbury Drive, and walkway along Honness Lane . 7. Remove snow plow equipment, service, and store . 8 . Hydrant replacements on Stone Quarry Road and Williams Glen Road . 9 . Final inspections on Trumansburg Road and Hanshaw Road water mains . 10 . Spring clean ups in parks and trails . 11 . Begin lawn repairs and snow plow damage remediation. ghk OF I TOWN OF ITHACA PLANNING DEPARTMENT 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 Jonathan Kanter, A. I.C.F. (607) Z/3- 1 /4V Director of Planning FAX (607) 273-1704 Planning Director' s Report for May 12 , 2008 Town Board Meeting DEVELOPMENT REVIEW April 1 , 2008 Planning Board Meeting: Sunset Grill — Recommendation to ZBA Regarding Proposed Sign (Rogan ' s Corner), 823 Danby Road : The Planning Board issued an affirmative recommendation to the Town of Ithaca Zoning Board of Appeals regarding Sign Variances for the Sunset Grill restaurant located at 823 Danby Road, Town of Ithaca Tax Parcel No . 40-4-2 , Neighborhood Commercial Zone. The proposal is to allow a second freestanding sign on this property (where one freestanding is permitted) that is too close to the side lot line ( 15 -foot setback is required) . Matt Torchia & James Rogan, Owners/Applicants ; Frank Rogan, Agent. The Planning Board ' s recommendation included modification of the sign ' s size, wording and color scheme. East Hill Plaza Landscape Improvements, Pine Tree Road : The Planning board granted Preliminary and Final Site Plan Approval for the proposed landscape improvements to the north side of the East Hill Plaza located off Pine Tree Road, Town of Ithaca Tax Parcel No . 62 -2- 1 . 121 , Community Commercial Zone. The proposal includes the installation of new landscaping, brick pavers, and changes to the safety access lane along the rear of the plaza around the Cornell University offices . Cornell University Real Estate Department, Owner; S .B . Ashley Management Corp . , Agent. (The Town Board is being asked to consider amending Chapter 250 of the Town of Ithaca Code regarding the East Hill Plaza Safety Zone. ) Cornell University Dilmun Hill Farm Deer Fence, Dryden Road : The Planning Board granted Preliminary and Final Site Plan Approval and Special Approval for the proposed replacement of a deer fence at the Dilmun Hill Farm, located on Dryden Road approximately 300 feet east of Pine Tree Road, Town of Ithaca Tax Parcel No . 63 - 1 - 11 , Planned Development Zone No . 9 . The project involves replacing the existing 6 foot high fence with an 8 foot high deer fence in the same location. Cornell University, Owner/Applicant; Melissa Madden, Organic Farm Coordinator, Agent . Ithaca College Temporary Metrological Tower, Ithaca College Campus off King Road East : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed Ithaca College Temporary Metrological Tower located approximately 1 ,900 feet north of King Road East between King Road East and the Ithaca College Campus, Town of Ithaca Tax Parcel No . 43 - 1 -4, Conservation Zone. The project involves clearing approximately 0. 8 acres of vegetation for the construction of a +/- 164 foot high metrological tower. The tower will be used to collect data such as wind speed, wind direction, and temperature for a maximum period of 12 months . The study is to determine the feasibility of installing a wind turbine on the 1 `1 Pbvw ofithaca Planning Director 's Report . '1lIay12, 2008; Town,Board Me&irig ` Ithaca College owned lands in the future. Ithaca College, Owner/Applicant; Richard Couture, Associate Vice-President for Facilities, Agent. Cornell T-GEIS : Representatives from Cornell University gave a presentation/update on the Transportation-focused Generic Environmental Impact Statement (T-GEIS) . Cornell has almost completed the T-GEIS , and expects to deliver the completed draft to the Town within several weeks . April 22 , 2008 Planniny, Board Meeting: Ithaca College Athletic & Events Center, Ithaca College Campus Near Coddington Road Entrance : The Planning Board accepted the Final Environmental Impact Statement (FEIS ) for the proposed Ithaca College Athletics and Events Center (Overall Project) located on the eastern side of the Ithaca College campus near the Coddington Road campus entrance, Town of Ithaca Tax Parcel No . ' s 41 - 1 - 30. 2 , 41 - 1 - 111 41 - 1 - 12 . 21 41 - 1 -24, and 42 - 1 -9 . 2 , Medium Density Residential Zone. The proposal includes the construction of +/- 300,000 square feet of indoor athletic facilities including an indoor 200M track with practice/game field, Olympic size pool and diving well, tennis courts, rowing center, gymnasium, strength and conditioning center, and floor space for large indoor events . Outdoor facilities include a lighted artificial turf field, a 400M track with open space for field events, and lighted tennis courts . The project is proposed in several phases and will also include the construction of +/- 1 ,002 parking spaces (687 displaced spaces and 315 new spaces), relocating overhead power lines, constructing a new loop road, walkways, access drives, stormwater management facilities, lighting and landscaping. The Board also discussed the Preliminary Site Plan Approval and Special Permit for the proposed Ithaca College Athletic and Events Center ( Phase IA) . The Phase IA portion of the project includes the field house, a rowing facility, weight training facilities, the aquatics center, a landscaped plaza, six outdoor tennis courts, and an all-weather turf field with seating and lighting. This phase will also include new and expanded parking facilities, new roads and walkways, new and expanded stormwater facilities, and new lighting and landscaping throughout the project . No actions on the site plan or special permit will be taken until after the Board adopts its Statement of Findings regarding the potential environmental impacts of the project. Ithaca College, Owner/Applicant; Richard Couture, Agent. Reviews for Zoning Board (ZBA2 Four applications for the Zoning Board were processed since the April report, resulting in three variances granted with conditions and one determination/interpretation, as follows . April 21 , 2008 ZBA Meeting: GRANTED - APPEAL of Philip M . White, Jr. , Owner/Appellant, requesting area variances from the requirements of Chapter 270, Article VIII , Section 270-60 of the Town of Ithaca Code, to be permitted to maintain existing two-family residences with insufficient setbacks located at 106, 107 , and 109 Fidler Road, Town of Ithaca Tax Parcel No . 31 -3 -2 . 2 . Said residences were constructed in the 1970' s and were part of one tax parcel until the property received Planning Board Subdivision Approval on March 4, 2008 . The subdivision of the lots resulted in side yard 2 Town oflthaca PlanWng-Director 's.Report May12, 2068 Town Board Meeting setbacks that are less than the 40- foot requirement and rear and setbacks that are less than the q Y 50-foot requirement. Additional variances may be necessary. DETERMINATION THAT NO VARIANCE NEEDED - APPEAL of Frank Rogan, Owner/Appellant, requesting a sign variance from the requirements of Chapter 221 , Section 221 - 6 of the Code of the Town of Ithaca, to be permitted to install a 24+/- square foot freestanding " Sunset Grill " sign at Rogan's Corner, 823 Danby Road, Town of Ithaca Tax Parcel No . 40-4-2 , Neighborhood Commercial Zone (NC) . The sign will be located on a property that has entrances for vehicular traffic on more than one street . Per Section 221 -6, a property with entrances for vehicular traffic on more than one street may have two freestanding signs, each not more than 50 square feet in area. However, the appellant received a sign variance from the Town of Ithaca Zoning Board of Appeals on August 10, 1994, to allow one 108+/- square foot freestanding sign in lieu of the two 50 square foot freestanding signs permitted. The proposed 24+/- square foot freestanding sign will therefore exceed the number of permitted freestanding signs for this property. GRANTED - APPEAL of Cornell University, Owner/Appellant, Melissa Madden, Organic Farm Coordinator, Agent, requesting area and height variances from the requirements of Chapter 270, Sections 270-223 and 271 - 10 . H (4) of the Town of Ithaca Code to be permitted to replace an existing 6-foot tall deer fence, located on NYS Route 366/Dryden Road , 100 yards east of the intersection of NYS Route 366/Dryden Road and Pine Tree Road, Town of Ithaca Tax Parcel No . 63 - 1 - 11 , Special Land Use District No . 9 ( SLUD) . The proposed fence will be located within the SLUD-required 75 -foot setback from the right of way line of Route 366 . The proposed fence will also be 8 -feet tall , where Town Code limits the height of fences within a setback to 6-feet in height. The ZBA may need to make an interpretation as to whether the height variance is necessary, based on the SLUD No . 9 language in Section 271 - 10 (H) (2 )(b) regarding allowable heights of structures other than buildings. GRANTED - APPEAL of Ithaca College, Owner/Appellant, Richard J . Couture, Associate Vice-President for Facilities, Agent, requesting a height variance from the requirements of Chapter 270, Section 270- 16 of the Town of Ithaca Code to be permitted to construct a +/- 164 foot high temporary metrological tower located approximately 1 , 900 feet north of King Road East between King Road East and the Ithaca College Campus, Town of Ithaca Tax Parcel No . 43 - 1 -4, Conservation Zone. The tower will be used to collect data such as wind speed, wind direction, and temperature in order to determine the feasibility of installing a future wind turbine on Ithaca College-owned lands . The Conservation Zone limits non-agri cultural structures, other than buildings, to a 30-foot maximum height. CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past month. Codes and Ordinances Committee (COQ : The Committee met on April 16, 2008 . The Committee completed its work on the draft proposed local law regarding illicit discharges and connection to storm sewer systems, and forwarded it to the Town Board for referral to the Conservation Board . The Committee also continued its discussion and review of proposed Lakefront Residential Zone amendments after they were referred back to the Committee by the Town Board with a request to review the comments that had been provided by the West Shore 3 Town of IthaeaPlanning, Director. 's Report May12;-*2008 Town Board. M&ting' Homeowners ' Association. The next COC meeting is scheduled for May 21 , 2008 . Tentative agenda items include continuation of review of proposed Lakefront Residential Zone amendments and an update and report on the proposed Stream Buffer Law. Planning Committee : The Planning Committee met on April 10, 2008 and heard a presentation by Rabbi Meir Klein regarding a proposed Eruv, discussed the possible inclusion of first phase Forest Home Traffic Calming elements (including entrance features and speed tables) in the Cornell/Community Investment Initiative, and discussed the "future park" parcel next to Montessori School on East King Road . A special Planning Committee meeting was scheduled for May 1 , 2008 at 4 : 00 p .m . to continue discussion regarding the future "park" parcel . The next regular meeting of the Committee is scheduled for May 8 , 2008 . Comprehensive Plan Committee : The Committee met on April 24, 2008 and discussed a possible residents ' survey, the SEQR process for a Plan update, a possible public information meeting/open house, and a possible orientation tour of the Town. The next meeting is scheduled for Thursday, May 29, 2008 at 7 : 00 p .m. ITCTC Planning Committee : The Ithaca-Tompkins County Transportation Council (ITCTC) Planning Committee met on April 15 , 2008 and approved a recommendation regarding a list of potential transportation projects/programs that could be funded under Cornell ' s recently announced Community Support Initiative (the recommended list is formatted as a ten year program with approximately $ 1 million funded per year), and also discussed the process for the ITCTC Long-Range Transportation Plan Update. Conservation Board: The Conservation Board met on April 3 `d and May 1st, 2008 . Agenda items included an update on the Comprehensive Plan process, committee reports and updates, a presentation regarding wetland protection by the Tompkins County Water Resources Council, a discussion regarding possible revisions to language in the Conservation Zone, and consideration of a recommendation regarding the proposed Small Wind Energy Facilities Law. The next meeting is scheduled for June 5 , 2008 , Route 96 Corridor Management Study: The Steering Committee and Consultants held the first Public Information Meeting on April 23 , 2008 at the Museum of the Earth. Over 50 residents and interested people attended the meeting, which included a project overview, summary of results of the community survey, a visioning exercise to help determine what people want to see happen (and not happen) in the corridor, a description of existing traffic conditions, a description of the nodal development scenarios that will be evaluated in the study, and next steps in the project. The consultants are completing Technical Report # 1 on Existing Conditions. The next meeting of the Steering Committee is scheduled for May 12 , 2008 . Carrowmoor Draft Local Law : Follow-up meetings were held with the developer on April 18th and April 29th, 2008 to review a revised draft local law . Another meeting is scheduled for May 6, 2008 . West Hill Trail Committee : Representatives from the . Town and City of Ithaca met on April 9, 2008 to discuss possible trail connections from West Hill in the Town into the City. 4 r Torun of Ithaca Planning Director s Report , Mayl z, 2068th n Board:Meetirig 2010 Census Address Update : Planning staff participated with the Tompkins County Information Technology staff to review and revise address data provided by the U . S . Bureau of the Census. This is a preliminary step in preparing for the upcoming 2010 Census . Agriculture & Farmland Protection Grant Application : Planning staff prepared a draft application involving two potential farms that will be submitted to and reviewed by the Tompkins County Agriculture and Farmland Protection Board for a recommendation, prior to submitting the application to New York State under the Agriculture and Farmland Protection Program . Stormwater Annual Report : Planning staff prepared the 2007-2008 Annual Report for the Stormwater Management Program, as required by the NYS Department of Environmental Conservation (DEC) . This is on the May 12`h Town Board agenda for public comment and for the Board ' s consideration. 5 A )f ' Y y Town of Ithaca Code Enforcement Monthly Report ort 4/1 /08 Until 4/30/08 Building Permits BP # . .. . Date Value Description fee category 7080 4/1 /2008 $1009000 .00 New 1 ,657 sq ft 2-story, single-family $200 .00 new single-family home homes j 7082 4/1 /2008 $55,000 .00 418 sq ft room & bath addition $200 .00 additions to residential 7081 4/1 /2008 $ 12 ,000 .00 Convert basement into habitable space $60 .00 renovations to & create laundry room residential 7083 4/2/2008 $ 10 ,000.00 Construct wall partitions to enclose $45 .00 business j Upstate Millwork, Suite 60 ' I 7089 4/3/2008 $4 ,726 .25 Recover roof $35.00 renovations to residential 7084 4/7/2008 $69000.00 Convert bedroom into bathroom and $45.00 renovations to closet residential it 7085 4/8/2008 $29000.00 Install electrical service in existing $25.00 miscellaneous garage i 7086 4/11 /2008 $5 ,000.00 Repair existing dock - no change in $35.00 miscellaneous structgure size or location 7087 4/14/2008 $3,209.00 Repair damage to sun porch caused by $35 .00 renovations to tree branch residential 7088 4/14/2008 $5,000 .00 Tear off and recover roof $35.00 renovations to residential I 7090 4/16/2008 $ 12 ,000 .00 Convert detached garage into home $60 .00 renovations to office space residential 7091 4/17/2008 $16 ,503.00 Remove walls to enlarge existing $60 .00 renovations to bedroom residential 7092 4/17/2008 $ 16, 100 .00 Construct 60 square foot kitchen addition $60 .00 additions to residential i . 7095 4/21 /2008 $ 10 ,000 .00 Demolish single-family home $45.00 miscellaneous 7093 4/21 /2008 $5,000.00 Tear off and replace roof on existing $35 .00 renovations to structure residential 7094 4/21 /2008 $40 ,000 .00 Vocational class construction of 3 $ 100 .00 new single-family bedroom , single-family-no garage-no homes foundation 7096 4/22/2008 $28 ,629.00 Convert basement into habitable space $70 .00 renovations to residential. 7097 4/24/2008 $5,690 .00 Add roof covering to existing roof $45 .00 renovations to residential 7098 4/25/2008 $ 10 ,000 .00 Reroof existing single-family home $45.00 renovations to residential Monday, May 05, 2008 - Page 1 Town of Ithaca Code Enforcement Monthly Report 4/1 /08 Until 4/30/08 7099 4/29/2008 $8,500 . 00 Reroof existing single-family home $45.00 renovations to residential 8000 4/29/2008 $4,800.00 Tear off and install new roof $35 .00 . renovations to j residential 8001 4/30/2008 $ 10 ,002 .00 Remodel kitchen $60 .00 renovations to residential i j 8005 4/30/2008 $65 ,000 .00 Alterations to second floor suite 202 $200 .00 business (information services) 8003 4130/2008 $2279250.00 Re-roof existing building $550.00 business 8002 4/30/2008 $ 1829163.00 Re-roof existing building $550 .00 business ; 8004 4/30/2008 $650,000 .00 Interior alterations and refenestration $ 1 ,000 .00 business i I ' Totals $ 174949572 .25 $3,675.00 Certificates of Occupancy BP # Address Description CO Temp 7042 368 Stone Quarry Rd Convert existing garage into bedroom 4/2/2008 ❑ and study 7001 65 Whitetail Dr Reconfigure existing habitable space to 4/4/2008 ❑ create ADA bathroom 6890 397 Forest Home Dr New lathe house 4/15/2008 ❑� i 6838 125 Terraceview Dr 201 square foot addition 4/16/2008 ❑ 7093 202 Troy Rd Tear off and replace roof on existing 4/21 /2008 ❑ structure 6982 179 King Rd E New single-family home 4/22/2008 ❑ 6780 122 Farm Rd Storage shed . 4/23/2008 ❑ 7069 1259 Trumansburg Rd Convert library into office space 4/24/2008 ❑ 6851 228 Forest Home Dr Reroof house 4/24/2008 ❑ 6073 1465 Mecklenburg Rd Renovate kitchen and basement level 4/24/2008 ❑ 7098 100 Homestead Cir Reroof existing single-family home 4/25/2008 ❑ i i 7089 132 Judd Falls Rd Recover roof 4/25/2008 ❑ I Monday, May 05, 2008 Page 2 Town of Ithaca Code Enforcement Monthly Report 4/1 /08 Until 4/30/08 ........ . . 6863 132 Glenside Rd 66 square foot addition 4/28/2008 ❑ I � 7061 116 Pinewood PI Reconfigure basement of raised ranch 4/29/2008 ❑ house to increase habitable space 17054 323/37 Pine Tree Rd Divide tenant space into 1 mercantile 8 1 4/30/2008 ❑ business occupancy Complaints Date Address Complaint Type Disposition i 4/8/2008 189 Pleasant Grove Rd building code Pending j 4/8/2008 103 Larisa Ln building code Abated 4/812008 109 Larisa Ln building code Abated j 4/8/2008 544 Warren Rd drainage Pending ' I I 4/16/2008 658 Five Mile Dr property maintenance Pending i 4/18/2008 147 Whitetail Dr property maintenance Pending 4/11 /2008 355 Stone Quarry Rd electrical certificate Other 4/18/2008 120 Sapsucker Woods Rd property maintenance Pending i 4/18/2008 147 Whitetail Dr property maintenance Pending 4/17/2008 11 Hillcrest Dr water/sewer/septic Other 4/24/2008 921 Taughannock Blvd fire Other 4/25/2008 1319 Mecklenburg Rd zoning use Pending Existing Building CO Field Visits Building Code 89 Complaint/Investigation 6 Fire Safety 3 Fire Emergency I Total 99 Monday, May 05, 2008 Page 3 0510512008 TOWN OF ITHACA 12 : 58 : 37 B2111 - B2111 Transaction Report For the period 04/01 /2008 through 04/30/2008 Type Date Comment Name Quantity Fee B2111 LBP 04/03/2008 66. -5-2 COGGIN, JOHN & VALERIA 1 35 .00 2 , BP 04/04/2008 57- 1 -9. 100 MARK L. SMITH 1 60.00 3 . BP 04/04/2008 60.- 1 -7. 2 CU BAKER INSTITUTE 1 850.00 4 . BP 04/04/2008 41 .4 -30.2 IC EMERSON & PARK 1 11100.00 5 , BP 04/07/2008 25 .-2- 16 SCHAYE, ADAM 1 35 .00 6. BP 04/07/2008 33 .-2-3 . 1 KNEWSTUB MARINE 1 25 .00 7 . BP 04/ 10/2008 41 .4 - 11 ITHACA COLLEGE 1 45 .00 8 . BP 04/ 11 /2008 24. -3-2. 24 CAYUGA MEDICAL 1 500 .00 CENTER 9, BP 04/14/2008 45.-2-8 RICH BRO. - FLORENCE 1 35 .00 WRISLEY IO. BP 04/ 14/2008 70.40- 1 .29 YANG, JIM 1 35 .00 11 . BP 04/ 15/2008 59-2-20. 1 JOSEPH F. METZ 1 45 .00 12 . BP 04/16/2008 28•4 -28. 222 MOUNTIN, DAVE 1 25 .00 13 . BP 04/17/2008 22.4 - 1 . 26 WOLOSYZN, GARY 1 60.00 14. 13P 04/17/2008 -2. 10 FINN, JOHN AND KATIE 2 70.00 15 . BP 04/17/2008 39.- 1 - 1 .2 S. HILL BUS CAMPUS 1 45 .00 CAFETERIA 16. BP 04/ 18/2008 41 - 1 - 17 GREGG, DEBORAH 1 7 17 . BP 04/ 18/2008 58. -2-39.26 ANEJA, RAJINDRA AND 1 4 SARLA 18 . BP 04/22/2008 73 .4 - 1 .31 BOCES 1 100. 19. BP 04/23/2008 42.4 -7. 2 BUTLER, FRANK 1 45 .00 20. BP 04/23/2008 18.-5-3 HILTON, ROBERT 1 200.00 21 . BP 04/23/2008 61 . 4 -7.2, (7 BLDG PERMITS) CORNELL UNIVERSITY 1 185 .00 -LEVINE LAB 22 . BP 04/24/2008 30. 4 -5 FLANNAGAN, EANNA 1 35 .00 23 . BP 04/24/2008 40.4-2 TOP SHELF LIQUOR 1 25 .00 24. BP 04/25/2008 41 .4 - 17 TWO BUILDINGS ITHACA COLLEGE 1 50.00 25 . BP 04/28/2008 58.-2-39.492 JOSEPH, LAURA 1 100.00 26. BP 04/28/2008 72.4 - 1 . 106 GUO, JOHN 1 550.00 27. BP 04/28/2008 67.4 -6 CU - PLANTATIONS 1 550.00 28 , BP 04/29/2008 66-2-3 SCHWEIZER, FRED 1 35 .00 29 . BP 04/30/2008 66.- 1 -11 HALDEMAN, JAMES 1 45 .00 30 . BP 04/30/2008 MULTIPLE BUILDING PERMITS JD FERRO ROOFING, LLC 1 . 250.00 31 59250900 31 . BPE 04/07/2008 25 .-2- 16 SCHAYE, ADAM 1 50.00 32. BPE 04/ 14/2008 70.- 143 SHERMAN, M. JOHN 1 50 .00 33 . BPE 04/22/2008 41 .4 -30.29 -30.4 IC GATEWAY BUILDING 1 2,000.00 34. BPE 04/25/2008 BP 6840 BOIK MARTHA 1 87 . 50 35 . BPE 04/30/2008 45- 1 - 15 ROBIN W. STONE 1 50 .00 5 2,23 36. FSI 04/ 16/2008 60.- 1 - 17 CHURCH, DAVID 1 50. 1 50. 37 . OP 04/ 16/2008 60.4 - 17 CHURCH, DAVID 1 50.00 1 50.00 Page: I Type Date Comment Name Quantity Fee, - EHP SEDGEWICK 1 25 .76 8 . SP 04/04/2008 62.-2 1 . 121 CU BUSINESS INTS 9 , SP 04/04/2008 62.-2-1 . 121 CU EHP STOREFRONT 1 114.68 40 , SP 04/29/2008 27- 1- 13. 17 CONIFER REALITY, INC 1 48 .00 41 . SP 04/29/2008 . 36.-3-1 . 1 ITHACA CONG JEHOVAHS 1 56.00 WIT 42 , SP 04/29/2008 27.-1 - 1 . 12 CONIFER REALTY 1 36.00 5 280.44 43 . TCO 04/01 /2008 65.-1 -5 .2 CORNELL UNIVERSITY 1 100.00 44 . TCO 04/18/2008 54-5- 15 - PERMIT EXTENSION HILKER, WILLIS 1 50.00 2 150.00 Total Sales 45 89017.94 Page: 2 e Edit View Fayoiltes Tools Help Id Town of Ithaca, NY I { 4e 'I !9 ► Government LO eryices Information ► Commun�y ► Corrtad Network/ Record Specialist Report May 12 , 2008 Jebsite • Updates : o Town Board Vacancy, Dog Census , Building Safety Week o Site of the Month : May = Human Service Collation of Tompkins County • Web Site Redesign No new information to report this month letwork • Memory and video card upgrades Public Works facility client machines • Refurbished 2 computers to be using in Engineering Intern area dditional : Records Management Advisor Board Committee met last month . The committee decided to concentrate on the firs section of the RM Policy& Procedure and to bring examples of other organization 's email policies so we can begin developing a policy for the Town of Ithaca Network. � OFIT/ TOWN OF ITHACA 215 N . Tioga Street, Ithaca, N . Y . 14850 www .town . ithaca . ny.us TOWN CLERK 273- 1721 HIGHWAY ( Roads, Parks, Trails, Water &Sewer) 273 - 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273 - 1783 FAX (607) 273- 1704 To : Herb Engman , Supervisor Town of Ithaca Will Burbank , Councilperson Peter Stein , Councilperson Pat Leary , Councilperson Jeff Cowie , Councilperson Bill Goodman , Councilperson Eric Levine , Councilperson From : Marnie Kirchgessner, Recreation and Youth Coordinator April , 2008 Activity Report 1 . To date 37 youth have made contact with the office seeking employment assistance . Three continue employed ; 1 is pending , 1 with resume writing assistance located " private" employment and the balance are interested in summer employment ( some for subsidized positions some as "direct" hires . ) most of these youth are pending in the process 2 . 1 completed and mailed the Safe Routes to School Grant on March 28 , 2008 to meet the April 1 , 2008 deadline . On April 9 , 2008 John Kantner, Fred Noteboom , Rich Schoch and I completed a walking study of the proposed site with ITCTC staff Fernando de Aragon and Victor Jorrin . Subsequent to that review I provided additional information to respond to their specific inquires . At the time of the review we were advised that the Town request was well positioned in terms of cost with 17 other regional requests ( 3 from Tompkins County) for the relatively small pool of funds . 3 . Participation at Joint Youth Commission Meetings (that continues to experience a vacancy) 4 . Participation at the Recreation Partnership where I filled a vacancy on the program committee with Phil Dankert (Village of Lansing ) and Eric Levine . The Committee met as a group to discuss objectives with a formal meeting with City and County staff that proved very productive . 5 . Continued participation in the Whole Community Project that promotes healthy lifestyles in youth . This month ' s meetings were about creating a " passport" for healthy living and a presentation on " Rochester Roots" a community gardening program that was most useful . 6 . Attendance at the planning meeting for the 2008 Tutelo Park Homecoming . Rich Schoch and I are the Site Logistics Team for the ever expanding event . 7 . Meeting with Monica Prichard of Linderman Creek and Herb Engman regarding access to town owned park land on West Hill . 8 . Attendance at the April Board meeting for possible information on noise permit for 2008 Tutelo Park event . 9 . Participation in the County youth services Brown bag lunch series on the PINS process and affects of changes in the law 10 . Attendance at the History Center series on the history of equity issues in the Ithaca City School District . Follow up with director about possible joint program ideas . 11 . Meeting with Dr. Weber of Ithaca College on processes of program evaluation 12 . Attendance at public meeting on how to talk with youth about drinking . 13 . Participation ion training on how to work with populations with "difference" . 14 . Delivery of highly successful Dedication Program for Valentino Field 15 . Involvement and recruitment at GIAC ' s annual job fair for teens . 16 . Provision of snacks for West Hill (Town ) Association . 17 . Attendance at planning meeting to address transportation for children and families especially as it relates to school events . And that' s just the high points ! . f t 2008 TAX COLLECTION RECEIVER OF TAXES MONTHLY REPORT AS OF APRIL 14, 2008 TOTAL NO. OF TAX BILLS ON WARRANT : 5186 TOTAL TOWN WARRANT (LEVY) : $ 597239294.21 2/6/08 FULL PAYMENT : TOWN OF ITHACA SUPERVISOR $ 517233294 .21 TOTAL WARRANT BALANCE DUE : $ 00.00 MISCELLANEOUS PAYMENTS TO TOWN OF ITHACA SUPERVISOR: (TO BE PAID OUT IN APRIL AFTER COLLECTION IS OVER) 01 /31 /08 JANUARY INTEREST RECEIVER' S CHECKING ACCOUNT $ 19058 . 92 02/01 /08 MATURED CD INTEREST $ 13850 . 63 02/01 /08 MATURED CD INTEREST $ 23437 . 50 02/28/08 FEBRUARY INTEREST & PENALTIES $ 65036 . 28 03/31 /08 MARCH INTEREST & PENALTIES $ 35360 . 88 04/ 14/08 OVER/UNDER AND MISCELLANEOUS CHARGES $ 60 . 72 4/14/08 TOTAL OF FINAL PAYMENT : $ 149804.93 3/26/08 IN LIEU OF TAXES - ELLIS HOLLOW APTS $ 41078 . 21 3/31 /08 IN LIEU OF TAXES - ITHACA ELM MAPLE HOUSES $ 4, 105 . 85 03/31 /08 IN LIEU OF TAXES (FIRE) - ITHACA ELM MAPLE HOUSES $ 9 , 580 . 32 TOTAL TOMPKINS COUNTY WARRANT : $ 796949004.90 02/ 15/08 11T PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 3 ,0003000 . 00 02/ 15/08 FRANCHISES PAID TO COUNTY IN JANUARY $ 320 , 979 . 90 0215/08 SECOND INSTALLS TO BE COLLECTED BY COUNTY $ 6173696 . 52 03 / 15/08 2'D PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 2 ,0005000. 00 04/ 14/08 3RD PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 1 ,426, 814 .40 04/ 14/08 UNPAID WHITE SHEETS TO COUNTY $ 3145928 . 38 . 04/ 14/08 ADJUSTMENT TO WARRANT $ 135585 . 70 BALANCE TO TOMPKINS COUNTY: $ 7,694,004.90 MISCELLANEOUS PAYMENTS TO TOMPKINS COUNTYBUDGET/FINANCE: 2/ 15/08 - FIRST INSTALLMENT SERVICE CHARGES $ 305844 . 97 /26/08 - IN LIEU OF TAXES - ELLIS HOLLOW APTS . $ 169696 .40 RECEIVER OF TAXES COLLECTION REPORT FOR PENALTIES AND SERVICES CHARGES TO BE PAID TO THE TOWN OF ITHACA SUPERVISOR FOR THE 2008 TAX WARRANT. 1 % COLLECTIONS 2 % COLLECTIONS February-08 March -08 $ 322 . 95 $ 97 .42 $ 224 . 38 $ 62 . 62 $ 191 .87 $ 549 . 15 _ $ 441 . 79 $ 258 . 73 $ 501 .23 $ 165 .09 $ 136 . 03 $ 132 .07 $ - $ 82 . 74 $ - $ 64 .29 $ 1 ,818 .25 $ 1 ,412 . 11 TOTAL 1 % AND 2 % PENALTY COLLECTIONS $ 31230 . 36 TOTAL OF OTHER COLLECTIONS** $ 6012 JANUARY - MARCH INTEREST FROM TOMPKINS TRUST COMPANY*** $ 11 , 513 . 85 TOTAL TO BE PAID TO THE TOWN SUPERVISOR $ 14, 804.93 OTHER COLLECTIONS INCLUDE SHORT/OVER PAYMENTS OF $ 1 .00 AND $5.00 EXTRA FOR RETURN CHECK CHARGES 1 . Bill # 4834 paid $ 5 .00 for in sufficient funds ** $ 5 . 00 2 . Bill # 4105 paid $ 5 .00 for in sufficient funds** $ 5 . 00 3 . Bill # 2747 paid $ 5 .00 for in sufficient funds** $ 5 . 00 4 . Bill # 1857 paid $ 5 .00 for in sufficient funds** $ 5 .00 5 . Bill # 1915 never paid in sufficient funds - checking account charged ** $ ( 10 .00) 6 . JANUARY INTEREST*** $ 11058 .92 7 . MATURED CD INTEREST*** $ 21437 . 50 8 . MATURED CD INTEREST*** $ 11850 .63 9 . FEBRUARY INTEREST*** $ 41218 . 03 10 . MARCH INTEREST*** $ 11948 . 77 11 . Bill # 1915 finally paid in sufficient funds from January - plus other charges** $ 38 . 51 12 . Over/under monies** $ 12 . 21 Total Extra Charges Paid to Supervisor $ 11 , 574 . 57 !i I / �/\ RECEIVE F TAXES ` 2008 ACCOUNT REGISTER TOTAL WARRANT AS OF 1 /1 /08 $ 51723 ,294.21 DEPOSIT JOURNAL # 1 $ 642661 .97 DEPOSIT JOURNAL # 2 $ 201 , 310 .29 DEPOSIT JOURNAL # 3 $ 325 , 026 . 35 DEPOSIT JOURNAL # 4 $ 2577720 . 80 DEPOSIT OVER 20 .00 REFUND BILL # 534 $ (20 .00 ) DEPOSIT JOURNAL # 5 $ 2369156 . 54 INVEST MONEY FOR CD $ (846 ,000 . 00 ) DEPOSIT JOURNAL # 6 $ 179 , 938 . 15 NSF BILL # 4834 $ (29520 . 27) NSF BANK CHARGE BILL # 4834 $ ( 10 .00 ) DEPOSIT JOURNAL # 7 $ 223 ,800 .08 DEPOSIT OVER 33 . 19 REFUND BILL # 1913 $ (32 .65) DEPOSIT JOURNAL # 8 $ 523 ,979 . 31 DEPOSIT OVER 1524 .62-EMERSON IN LIEU OF DEPOSIT JOURNAL # 9 $ 429 , 252 . 52 DEPOSIT OVER 200 .00 REFUND BILL # 229 & 4516 $ (200 . 00 ) DEPOSIT JOURNAL # 10 $ 1739825 .65 DEPOSIT SHORT 20 CENTS DEPOSIT JOURNAL # 11 $ 176 , 653 .96 DEPOSIT JOURNAL # 12 $ 947 ,609. 60 DEPOSIT OVER 63 .87-TTC BANK REFUND TTC BILL # 913 $ (63 . 87 ) DEPOSIT JOURNAL # 13 $ 281 ,662 .40 DEPOSIT JOURNAL # 14 $ 4179941 .60 DEPOSIT OVER 30 CENTS INVEST MONEY FOR CD $ (31000 , 000 . 00 ) DEPOSIT JOURNAL # 15 $ 385 ;499. 89 DEPOSIT OVER 20 . 50 REFUND BILL # 3036 $ (20 . 00 ) DEPOSIT JOURNAL # 16 $ 394 ,346 . 38 DEPOSIT OVER 5 . 94 REFUND BILL # 3299 $ (5 .94) DEPOSIT JOURNAL # 17 $ 3511701 . 67 DEPOSIT OVER 100 . 00 REFUND BILL # 3815/3816 $ ( 100 . 00 ) DEPOSIT JOURNAL # 18 $ 829 ,670 .49 DEPOSIT OVER 381 . 87 REFUND_ BILL # 4596 $ (381 . 87 ) DEPOSIT JOURNAL # 19 $ 39028 . 72 DEPOSIT JOURNAL # 20 $ 952 , 060 . 25 DEPOSIT SHORT 98 CENTS NSF BILL # 3044/3043 $ (39357 . 78 ) NSF BANK CHARGE $ ( 10 . 00 ) NSF BILL # 4105 $ ( 5 , 119 . 91 ) Page 1 TOWN OF ITHACA RECEIVER OF TAXES 2008 SETTLEMENT OF MONEY January 31 , 2008 TOWN OF ITHACA WARRANT $ 597239294.21 TO BE COLLECTED FOR 2008 TAX YEAR $ ( 1 ,842,830 .21 ) GENERAL FUND $ (704, 86100) WATER FUND $ ( 154,863.00) SEWER FUND $ (390089606.00) FIRE PROTECTION FUND $ ( 129132 .00) LIGHTING DISTRICT FUNDS $ (5,723,294.21 ) EFT - FULL & FINAL PAYMENT OF TOWN WARRANT PD TOWN SUPER FINAL PAYMENT $ (5,723,294.21 ) TOTAL PAID TO TOWN SUPERVISOR 2/6/08 i I i i PD TOMPKINS COUNTY 1ST PAY $ 31000,000.00 CK # 782 1ST PAYMENT OF WARRANT PD TOMPKINS COUNTY 2ND PAY $ 22000,000 .00 CK # 785 2ND PAYMENT OF WARRANT PD TOMPKINS COUNTY FINAL $ 11426, 814.40 CK # 000 FINAL PAYMENT OF WARRANT $ 614269814.40 TOTAL PAID TO TOMPKINS COUNTY AS OF 4/14/08 TOMPKINS COUNTY WARRANT $ 7, 694, 004.90 TO BE COLLECTED FOR 2008 TAX YEAR ADJUSTMENTS $ ( 13 , 585. 70) TOTAL PD TOMPKINS COUNTY $ (6,426, 814.40) TOTAL PAID TO TOMPKINS COUNTY AS OF 4/14/08 FRANCHISES PAID TO TCi $ (320,979 .90) NO MONEY TO US-PD TO TOMPKINS COUNTY BUD/FIN 2ND INSTALLS TO BE COLLECTED $ (617, 696.52) TOMPKINS COUNTY TO COLLECT IN JUNE 2008 UNPAID WHITE SHEETS $ (314,928.38) TOMPKINS COUNTY TO COLLECT $ - TOTAL LEFT TO PAY TOMPKINS COUNTY AS OF 4/14/08 ,O REMITTANCE STUBS TOTALS BUNDLE # 0 - 99 $ 247 , 879 . 91 BUNDLE # 100 - 199 $ 487 ,232 . 64 BUNDLE # 200 - 299 $ 156 ,285 .64 BUNDLE # 300 - 399 $ 232 , 738 .49 BUNDLE # 400 - 499 $ 261 , 689 . 83 BUNDLE # 500 - 599 $ 262 ,438 .49 BUNDLE # 600 - 699 $ 288, 269 .45 BUNDLE # 700 - 799 $ 2569097 .03 BUNDLE # 800 - 899 $ 366 , 523 . 13 BUNDLE # 900 - 999 $ 1999255 .46 BUNDLE # 1000 - 1099 $ 271 , 674 . 05 BUNDLE # 1100 - 1199 $ 239 , 347 . 50 BUNDLE # 1200 - 1299 $ 168 , 011 .03 BUNDLE # 1300 - 1399 $ 333 ,586 . 34 BUNDLE # 1400 - 1499 $ 217 , 909.42 BUNDLE # 1500 - 1599 $ 2841707 . 70 BUNDLE # 1600 - 1699 $ 1889952 . 26 BUNDLE # 1700 - 1799 $ 200 , 509 .48 BUNDLE # 1800 - 1899 $ 142 ,804 . 05 BUNDLE # 1900 - 1999 $ 145 , 830 .45 BUNDLE # 2000 - 2099 $ 161 , 730 .42 BUNDLE #2100 - 2199 $ 130 , 296 . 75 BUNDLE # 2200 - 2299 $ 102 ,625 .83 BUNDLE # 2300 - 2399 $ 107 ,569. 65 BUNDLE # 2400 - 2499 $ 202 , 274.23 BUNDLE # 2500 - 2599 $ 204 , 027 . 35 BUNDLE # 2600 - 2699 $ 254 ,335.64 BUNDLE # 2700 - 2799 $ 242 , 145 . 34 BUNDLE # 2800 - 2899 $ 180 , 906 . 99 BUNDLE # 2900 - 2999 $ 168 , 798 . 86 BUNDLE # 3000 - 3099 $ 205 , 129. 90 BUNDLE # 3100 - 3199 $ 86 ,676 .92 BUNDLE # 3200 - 3299 $ 173 , 966 . 95 BUNDLE # 3300 - 3399 $ 180 , 203 .47 BUNDLE # 3400 - 3499 $ 1889613 . 81 BUNDLE # 3500 - 3599 $ 171 , 371 .31 BUNDLE # 3600 - 3699 $ 182 ,680 . 54 BUNDLE # 3700 - 3799 $ 124 , 518 . 50 . BUNDLE # 3800 - 3899 $ 188 , 532 . 50 Page 5 BUNDLE # 3900 - 3999 $ 183 ,476 . 57 BUNDLE # 4000 - 4099 $ 561 , 860 . 50 BUNDLE # 4100 - 4199 $ 269 , 997 .00 BUNDLE # 4200 - 4299 $ 2459209 . 74 BUNDLE # 4300 - 4399 $ 261 , 237 . 71 BUNDLE # 4400 - 4499 $ 226 ,865 . 92 BUNDLE # 4500 - 4599 $ 262 ,661 .07 BUNDLE # 4600 - 4699 $ 246 ,020 . 19 BUNDLE # 4700 - 4799 $ 268 ,611 . 71 BUNDLE # 4800 - 4899 $ 369 ,880 . 29 BUNDLE # 4900 - 4999 $ 659010 .35 BUNDLE # 5000 - 5099 $ 295 , 371 . 50 BUNDLE # 5100 - 5199 $ 711290 .34 TOTAL OF ALL BUNDLES $ 11 , 535364020 TOTAL OF ALL BUNDLES $ . 119535964010 FRANCHISES TC COLLECTED $ 3209979 .90 1ST INSTALLMENTS TO TC $ 6179698 .77 SERVICE CHARGES TO TC $ 309884.97 TOTAL COLLECTED TO DATE $ 129505,20184 TOTAL COLLECTIONS $ 12 , 5059203 .84 TOTAL OUTSTANDING $ 314 ,928. 38 Regular Meeting of the Ithaca Town Board , May 12 , 2008 Human Resources Report for April 2008 Personnel and Employee Relations Committees : The Personnel Committee continues to work on evaluating the request for a Code Enforcement Officer and the salary survey among many other topics . The committee voted to recommend to the Board in April the increase in hours for the Deputy Town Clerk , TCCOG Health Benefit support resolution , and changes to the Deferred Compensation plan . Peter reported out on the Code Enforcement position . (see attached notes) The Employee Relations discussed how longevity is allocated and how it ties back to the wage scale . Some were interested in putting a inflation factor on the longevity amount. The true point of interest for the members was the wage adjustment for 2008 falling below 3 % . There was much discussion regarding establishing a floor and ceiling to the annual wage adjustment, so that both the employees and employer had some protection . (see attached notes . ) Safety Committee : The committee discussed an incident that occurred and the employer liability regarding other types of claims . A complete review of the Safety manual is underway. Training and Development: I worked with members of the Diversity Consortium of Tompkins County to establish 2 diversity related forums for the community. March 24th the first session was held on the topic of " Establishing a Foundation for Diversity and Inclusion in your Organization . " There were thirty nine attendees for this session . The second session held April 14th titled " Best Practices for Diversity Recruitment" had 30 attendees . My role is the program flyer creator and registration coordinator. ■ First Aid and CPR training was given to 11 employees . ■ April B rainteaser 'When ALL means everyone" was on disability and diversity. Personnel — Civil Service : Time was allocated to working on the Information Technology policy revisions that were presented to several different groups for input and passed by the Board . The town 's staff have all received a copy of the policy and have signed off receiving the policy. I am currently working with Bolton Point's Personnel Committee for approval for Bolton Point's staff. Time was allocated to working on the union negotiations . Time was allocated to work with PWD regarding seasonal recruitment and placement. Every year the PWD hires 6-8 seasonal laborers to assist in completing the summer workload . Two seasonal this year are being used solely in the Parks unit to mow and such . S, Commercial Insurance ( Ithaca Agency — Selective Insurance Company : One of the Public Works regular pickups was rear ended with minimal damage . The claim has been sent to that driver' s insurance company. No injuries occurred . Workers ' Compensation Public Employers Risk Management Assoc — PERMA : No new claims to report . Unemployment Insurance : There is currently two seasonal employee claiming on the Town . One of the claimants returned to the Town mid-April . Health and/or Dental Insurance : I continue to attend the committee meeting of TCCOG on the Health Benefit Consortium . We are in the process of working with Steve Locey from Locey and Cahill on the document municipalities interested in the consortium would agree to and sign if they join . The next phase is comparing the current plans and union agreements . A meeting was held in April for the municipal officials . In March the subcommittee sent out a Request for Qualifications for an attorney to review the Municipal Cooperative Agreement. The recommended attorney was considered and approved by TCCOG at their April meeting . The sub-committee has been interviewing consultants to take on the second and third phase of the contract. The committee will be recommending a consultant to TCCOG to consider at their May meeting . Submitted By: Judith C . Drake , PHR , Human Resources Manager r 4 DRAFT 4/7/08 TOWN OF ITHACA PERSONNEL COMMITTEE Wednesday, April 2 , 2008 4 : 30 — 6 : 30 pm Tioga Conference Room DRAFT NOTES Members present: Jeff Cowie , Chair, Peter Stein and Pat Leary, Others : Herb Engman , Judy Drake , Dan Walker, Jon Kanter, Carrie Whitmore 1 . Review request of Town Clerk to change Deputy Town Clerk to full time. Karen sent out prior to the meeting a detailed answer to what the extra hours for the Deputy Town Clerk will provide. Judy explained that the main switchboard is now at Dani's desk and that would be one duty that could revert back to the Town Clerk's office, still keeping the automated system as it is or improving it some. Herb explained how he has needed some staff support from the Clerk's office as he does not have an administrative assistant, so he supports the increase in hours. Jon would support the extra hours as he would like to have the Clerk's office take over assembling the newsletter. Jeff and Pat voted affirmatively to recommend to TB (Peter absent for discussion.) 2. Report out from Peter/Herb on request for an additional Code Enforcement Officer. Peter reported out that Herb and he looked into all 8 of the questions that needed clarifying. IFD is willing to learn our zoning code so they could look for other violations when doing inspections. There would be the need to do some minor local law changes to have IFD be able to do the inspections and certify them. City would provide high standards of quality customer service. Peter reported that there were no great impediments to contracting with the City for the fire inspections. Herb stated that there probably would be some duplication of inspections, and the need for additional communication between the entities. Pat wanted to make sure the oversight can be written into the MOU. Herb suggested that we still hire an additional code position and have that be a part of that position. Further discussion continued in close session. 3 . Review resolution and Inter municipal agreement regarding TCCOG Health Benefit Consortium for a recommendation to the TB . Judy reviewed the draft resolution authorizing the Town Supervisor to sign the draft agreement. The committee did not have any changes and voted affirmatively to recommend the item to the TB. 4. Discuss changes to the Deferred Compensation 's model plan as required by the State Deferred Compensation Board for a recommendation to the TB . Judy reviewed the draft resolution authorizing changes to the Deferred Compensation Model Plan. The Town has to amend and restate the model plan any time there are changes in order to meet the requirements to offer a plan to the employees. The committee did not have any changes and voted affirmatively to recommend the item to the TB. 5. Discuss Best Companies employee satisfaction survey analysis . This item was deferred to the next meeting. Judy is to make recommendations to the committee on changes or improvements. Judy did bring up the need to establish a mission statement for the Town. There was apprehension as to the effectiveness of working on that kind of project. The committee then went into closed session to discuss the personnel history of a particular employee(s). Items were referred to the Town Board. Next meeting : Wednesday, May 7 , 2008 4 : 30-6 : 00pm Next ERC : Friday, April 11 , 2008 , 1 : 30 — 2 : 30 pm at Bolton Point Draft April 14, 2008 EMPLOYEE RELATIONS COMMITTEE Friday, April 11 , 2008 1 : 30 to 2 : 30 pm , Bolton Point DRAFT NOTES Members Present: Jeff Cowie, Pat Leary, Susan Ritter, Don TenKate, Larry Salmi, Paul Tunison, Peter Middaugh. Others attending: Judy Drake, staff support, Jon Kanter Absent: Peter Stein 1 . Member comments and concerns Notes from March meeting were unchanged. Pat would like us to work on the volunteerism policy. 2 . Discuss Longevity and how It works with the wage scale. The longevity program description in the Personnel Manual was handed out (see below.) Judy explained that employees who meet the mild stone of 10 years of service receive a separate lump sum check through payroll on a different date. This allows for a more accurate taxation of the money. The lump sum is not included in the base pay and is not reportable to retirement system until the year the employee retires. The program for Southern Cayuga Lake Intermunicipal Water Commission has the amount increasing after increments of years ie: 10- 14, 15- 19. The Town 's starts at 10 years at $300 and the payment increases $50 with every year of service. There was discussion regarding the wage scale and that once employee reaches job rate there is no award for service time except the longevity payment. The system is not a step system which increases with years of service. A step system allows for a set wage for a classification, but also has set steps based on the service time of the employee. Typically these systems have larger steps in between each step as the years go up. The true concern was not the longevity program as much as how the wages and COLA (cost of living adjustment) has been figured. If the COLA is going to be a formula only based on inflation and the CPI then the longevity program needs to have abetter benefit. Maybe start at 5 years of service versus the 10 years. Maybe the amount should be increased from $50 to $ 100 as $300 isnY worth the same as it used to in 2000 (inflate the longevity payment.) There was discussion regarding working in public sector which is a more stable environment than the private world. The benefits package and stable workforce are why people chose to work for the public sector. Some concern was expressed over the same title but one doing better or more work than a counterpart, but getting paid the same. The committee also discussed merit or performance pay system. The thought was to have both cola and wage class but also have a merit system. Group discussed the problems with different supervisor's evaluating differently. Judy explained that a Comptroller's opinion said that a performance base pay system would require a local law, so that the criteria are laid out so that there wasn 't an issue of "gifting. " Paul explained that Bolton Point uses to have a merit pay system that would be between 1 -6%. A portion was for cola and a portion for performance. Same issues came up with supervisors rating differently and complaints of inequity. The system was changed over to a classification system at the same time the Town update their system (involved agent in that process.) Judy made a recommendation that the formula that has been used for raises be used with the guideline that there be a 3% floor and a 6% ceiling. The formula is a tool to be used with other information to establish what is right for the Town. The formula was designed to take the politics out aJ Draft April 14 , 2008 of setting the rate. Problem was that the employees weren 't afforded the ability to discuss the rate in regards to the market. The Town Board used the formula method and didn 't show that they listen to the comments from the employees at the Employees Relations Committee. Shortly thereafter, the Public Works staff started discussing unionization. Pat was concerned about what was and wasn 't included in the CPI (food and fuel). The group discussed how employee pay is tied to the tax payer's ability to pay. The philosophy of setting wages first and then working the budget through. There was a sense from the group that establishing a floor and ceiling would be beneficial to all. Judy will provide the current CPI figures at the next meeting. The Personnel Committee will discuss further how to set the 2009 wages, considering that the collective bargaining agreement will set out the wages for the Public Works staff. LONGEVITY Employees with ten ( 10 ) or more years of service will receive an annual longevity payment. This payment will not be added to the employee' s hourly wage at any point, but is strictly an additional payment for dedicated years of service . The years of service is based on the cumulative service credit as of December 31St of that year. The annual lump sum payment is a taxable benefit and will be paid in a separate check around the second paycheck in November. This amount is not reportable income for retirement. Commission 's Longevity Plan : (benefit will not be included when calculating union dues) 2008 2009 2010 10- 14 years of service $310 $320 $330 15- 19 years of service $410 $420 $430 20-24 years of service $510 $520 $ 530 25 or more years of service $610 $620 $630 Increases $ 10 for each year of the contract to all employees at Bolton Point, Town 's Longevity Plan : Employees with ten ( 10) years of service will receive $300 . Every year of service thereafter, the employee will receive the previous years amount plus an additional $ 50 . Example : 10 years of service $300 11 years of service $350 12 years of service $400 Next meeting : May 9 , 2008 at Public Works Facility I i �+-1H: .P S . �o •mot •o �l o cu:�/c � /f/r4cwS kJE� �muec49 S51 lk)A is I%s c54'42 ✓!c .u1/t %i!/% �VtEidS %O t9Z c;rche Oa �9-5 �'c�40A) 4 5 77 4 �iSG I /6 Afce l veP dy T" Aipi, G'v ooC9o0r y_ 7,zle4e AS a&C v� qeWcy> oAJ.0 i ti�ezvOwVc. ll�� A �l� crli �U¢ TlrJV ,(Jry pc<s� �Cs _ i� .4/LT -e. .lv Y/ 16 A.c / ¢l. Ll�ep. . 1. c2 ._ % �. /_!LIFO 1% !loN•4L �✓' l- cJ J L/,rB_ 220 ;Fa G2✓1Sde 4;06GowfIj<) X..X CDvl� Tj �D A ,�� Tin.r� � lcJ � 2l/ : , Tf Z4-0 f C tJ�pMF�/ a��GICYC�%t J QZ . S LL /JN Q �stJG . _T Stietl6 I G2r+rvT �- ..►�� �-tows_ . - . �,5 s �s�,9..y�..�_ry�i����ie�z:���.v_?"�'�_��",a�o���c.4��o� _- R �s4 rp _ .6,eYj9t P,A6 _,!��i° orus_ CS 46A )_._ AVD_ A _ t/Ti i<�! . Y��1F&j4C ° _ 4-0-R-. qf GONTiclv�[? �22✓i5. - . .T .. ._%- 3c� . Zr� og . . p�Lr La..-rok #A s 13 ova y 1. ,4� :rr ye4-e - p4or. is ETA- 1- 1j- rvAir%v6 � A Vf— ,Bed RHO r v,.� 1CPocCsvCo4> , Recreation Partnership Tompkins County Recreation Partnership � 2007-2008 Update u # -�U �c I, r What is the Recreation Partnership ? • The Recreation Partnership is an alliance of municipalities in Tompkins County intent on providing recreation activities to youth in a safe and fun environment. • In 2008 , the Recreation Partnership enters its thirteenth year. • With eleven municipalities this unique alliance is one of the largest in the nation • The Ithaca Youth Bureau Recreation Division is the main program provider • The Tompkins County Youth Services Department gives planning and financial coordination . • The contributions of the county and the participating municipalities help keep programs affordable and accessible . • In 2007 3143 individual youth were served, with 5 ,483 registrations , in 48 different programs . • There are 3 . 7 roster staff, 200 part-time and seasonal staff, and more than 200 volunteers . • Benefits of the Recreation Partnership Include : o Kids who live in different municipalities can play and interact together. o It provides families with a diverse set of easily accessible recreational opportunities for their children o It is an outlet for healthy activities that combats stress and childhood obesity and helps build strong families o RP programs keep kids productively engaged . Children and young adults benefit from our programs as participants , volunteers , and seasonal staff. The Inter-Municipal Recreation Partnership Vision Any Tompkins County youth who wants to participate in a recreational program to meet new friends , learn new skills, or have positive new experiences will be able to find a well-supervised, appropriate activity at an affordable price at convenient times and locations . Mission To jointly plan, finance, provide, and coordinate shared, recreational services for youth of all ages and skill levels that supplement and complement those offered by localities and the private sector. By collaborating and pooling ' resources , the inter-municipal recreation partnership offers a wider and more affordable array of recreational programming than any single local government could offer on its own. Program Values Safety and Fun : All programs sponsored by the Recreation Partnership will enable participants to have fun in ways and settings that protect their health, safety, and emotional well- being. High Quality: All participants and their families will be treated with courtesy and respect and program services will be provided by capable and caring staff and volunteers who are well trained and supervised. Equity & Inclusiveness: Children of all abilities and backgrounds will be welcomed, actively included, and supported by caring and respectful staff and volunteers . A wide diversity of programs will be maintained to accommodate the varying needs, interests, requirements , and skills for all interested youth. Diversity : Programs will be designed to actively foster interaction across differences and to engender greater understanding of and appreciation and respect for children from all of the diverse backgrounds and communities that comprise our multi-cultural County. Affordability: All children and youth, regardless of income, will be able to participate affordably in a wide range of leisure time, educational, social, and cultural activities. As a publicly supported Partnership, municipal subsidies will be used to lower the cost of selected programs to assure universal affordable access . Lower cost or specialty programs that can pay for themselves should break even. Scholarships will be available to assure no interested youth will be excluded based solely on inability to pay. Accessibility: Programs will be offered at times and locations that are convenient for working families . The mix of service will need to balance the economies of scale offered by centralized programs with the convenience of decentralized programs offered in partnering facilities. The Inter-Municipal Recreation Partnership Organizational Values: Advocacy: Members of the Partnership recognize the importance of well-founded recreation programs to the quality of life in our community. The Partnership intends to advocate for the value of introducing, supporting, and engaging youth in lifelong recreational opportunities . We would like to offer all youth the opportunity to try out new programs that provide fun, educational, and growth opportunities without the pressure of high-level competition or the expense of specialized equipment. Good Investment: Members of the Partnership recognize the value of the subsidies that they are investing in youth programs . Programs that support the physical and mental health of youth translate into a much larger savings down the road from avoided costs . Children who are kept active in programs that promote not only physical fitness but also good character pose less risk to society in the future. The cost of keeping children healthy and out of trouble is much less expensive than the alternative, therefore a good investment. Inter-municipal Cooperation : The Partnership ' s success depends on having well-informed representatives who trust each other and can work together to find creative, collaborative ways of addressing shared interests and concerns . Creative Use of Resources: All Partners have information and experience with local programs , access to community facilities , informational networks to help with recruitment as well as varying levels of financial resources to contribute to the Partnership . Sharing of information, training, and facility resources will be actively pursued across municipalities and agencies . Recreation Partnership programs will be developed in concert with existing local programs . We will define decentralized program opportunities and reciprocity of common programs across participating communities . Contracting with Qualified and Responsive Providers : The Partnership was designed to offer supplemental services by contracting with well- qualified, creative, and responsive providers . Accountability: The Partnership Board needs to be responsible stewards of public funds used to offer community recreation. It will routinely review the costs and benefits of each sponsored program and periodically assess the performance of the Board itself, the contracted providers , and the staff support provided by the Tompkins County Youth Services Department, Flexibility: Community needs and local governmental circumstances change continually and the Partnership Board needs to be able to respond flexibly to changes in ways that create opportunities out of potential crises . Youth Population , by Town Caroline Ulysses Newfield • • • • • • Dryden 19% Lansing • • Enfield e, -i • i i Ithaca • • • 15% • Ithaca ( City) 15 % Recreation Partnership Participants 2007 Other Danby 1 % 7% Caroline 3% # a. J Enfield z : 4% C . Ithaca 32% Dryden 8% Ulysses 5% Newfield 3% V . Lansing 4% Lansing Groton 3% 1 % T . Ithaca 29% RECREATION PARTNERSHIP 2007 YEAR END REGISTRATION SUMMARY Gass Description Wals C: aca t h e : .Daub Dryd T: " ref T.,x rotoh TIOPaca' Tr'N fi T t7 As Y: n inq - ,OthBr > . Baseball Basics Pre-K 30 10 1 3 1 3 8 1 2 1 Baseball Nwanis 260 82 16 18 21 13 90 1 1 4 14 Bikes & Boards 74 18 1 3 5 5 1 28 3 8 2 Cheerleadin 27 8 2 4 9 2 2 Chess Get Together 24 2 1 5 6 9 1 CIT Program 9 1 3 1 1 3 1 Climbing Adventure 26 8 2 5 4 5 1 1 Cass Park Day Camp 365 183 15 29 31 7 1 82 1 121 4 Cass Park Day Camp Supervision 205 109 9 46 6 35 EA Sch Yr Chess 63 11 2 1 6 61 17 11 6 5 8 EA Sch Yr Fishing Funshop 18 5 1 1 1 7 2 1 EA Sch Yr Gift Making 5 1 4 EA Sch Yr Imagine That 43 11 2 1 10 5 2 5 7 EA Sch Yr Im rovmania 3 11 1 2 EA Sch Yr Mud Art 61 14 1 2 5 32 1 2 2 2 EA Sch Yr Pottery Camp 3 1 3 EA Sch Yr Shakes earama 29 9 2 3 3 7 5 EA Sch Yr Tae Kwon Do 128 33 3 21 8 6 12 29 2 5 9 EA Sch Yr Wheel Throwing 41 9 3 22 2 3 2 EA Sch Yr Youtheatre 69 17 1 4 7 3 1 24 1 10 1 EA Summer Imagine That 31 12 1 2 14 2 EA Summer Im rovmania 16 3 1 11 1 EA Summer Mud Art Camp 31 101 1 1 10 6 4 EA Summer Wheel Throwing 6 2 4 EA Summer Youtheatre 119 42 6 3 6 48 7 7 Football Small Fry Flag 28 8 1 1 1 4 10 1 2 Football Small Fry Sr 92 31 7 7 6 7 31 3 Golf Lessons 43 8 1 8 3 3 11 1 3 5 Imagine That 27 9 2 10 1 1 3 1 Im rovmania 12 3 2 2 3 2 Junior Olympics 146 33 14 26 1 5 3 391 5 3 7 10 Lacrosse 143 401 7 141 9 5 48 4 3 12 1 Pitch, Hit & Run Competition 27 6 4 3 41 5 5 Ropes Adventure 19 2 2 5 1 1 7 1 Sailing Camp 159 25 5 3 8 5 80 3 2 11 17 Shakespeare Extreme 7 3 1 3 Skating Roller 90 42 7 6 4 1 17 3 9 1 Soccer Indoor 130 23 5 12 8 7 55 2 7 3 5 3 Soccer Rotary 572 172 14 53 29 26 211 7 6 23 29 2 Softball Dessie Jacobs 201 43 12 18 18 21 45 21 35 4 3 Stewart Park Day Camp 555 245 161 31 281 23 1 158 15 191 19 Stewart Park Day Camp Supervision 246 78 9 24 27 151 52 10 23 8 Tae Kwon Do Advanced 17 6 2 8 1 Tennis Lessons 200 49 6 13 14 5 79 5 3 14 12 Tennis Toumament 67 13 5 1 4 3 20 3 2 3 12 1 Tot Spot 881 293 21 32 89 4 7 177 66 56 57 43 36 Grand Total 5348 1732 187 363 409 199 27 1534 150 181 277 231 58 Tot Spot Female 280 94 8 141 25 2 5 65 19 9 17 13 9 Tot Spot Male 227 83 10 9 21 4 3 44 9 5 131 10 16 Tot Spot 507 177 18 23 461 6 8 109 281 14 30 23 25 Female 1208 369 54 75 89 68 5 356 18 63 59 41 11 Male 1428 399 71 99 89 75 5 455 29 21 83 73 29 Gender Totals 2636 768 125 174 178 143 10 811 47 84 142 114 40 *Unduplicated Count 26361 768 125 174 178 143 10 811 47 84 142 114 40 'Undu licated count does not include Tot Spot individuals Newfield artici ated in Fall Rotary Soccer with 6 teams with a total of 49 parlicipants 2/26/08 mlv Recreation Partnership Budget Information for 2007 Expenditures 2007 Distributed Expenses , 11 % Ny. 1 Direct Expenses , 17% Staff, 72% Revenues 2007 Municipal Contribution , 42 % Fees , 51 % NYS -OCFS , 1 % Sponsors , 2 % Donations , 4% RECREATION PARTNERSHIP 2007 YEAR END REGISTRATION SUMMARY Class Description iiiiiii o:•::o-: i: , n' %* tt . .::::. : <r:7i leld.:c;r::T.: GCG�44sn:r::fi;<It 6 <:::>:T:i3 Rlt(SGI i >T:;: .: . . . .: :T.. ... . : i?iE f< i 2tIS??2 »:4Xt114r:iiY>i Bas D T4f s... d .. .. . . ? a.:::: ..F..:Garalt;e.: :::r)2.:kX:3 T< ??. ...�. . . . . ::. : . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . &t. . . . . . . . . . . .. . . . . . . . . . . . . .3 sus.. . . . . . . . . . . . . . .�. . . . . . . . . . . . . . .. . Baseball Basics Pre-K 30 10 'I 3 1 3 8 1 2 1 Baseball Kiwanis 260 82 16 18 21 13 90 11 1 4 14 Bikes & Boards 74 18 1 3 5 5 1 28 31 8 2 Cheerleading 27 8 2 4 9 2 2 Chess Get Together 24 2 1 5 6 9 1 CIT Program 9 3 1 1 3 1 Climbing Adventure 26 8 2 5 4 5 1 1 1 Cass Park Day Camp 365 183 15 29 31 7 1 82 1 12 4 Cass Park Day Camp Supervision 205 109 9 46 6 35 EA Sch Yr Chess 63 ill 2 1 .61 17 1 6 5 8 EA Sch Yr Fishing Funshop 18 5 1 1 1 7 2 1 EA Sch Yr Gift Making 5 1 4 EA Sch Yr Imagine That 43 11 2 1 10 5 2 5 7 EA Sch Yr Improvmania 3 1 2 EA Sch Yr Mud Art 61 14 1 2 5 32 1 2 2 2 EA Sch Yr Pottery Camp 3 3 EA Sch Yr Shakespearama 29 9 2 3 3 7 5 EA Sch Yr Tae Kwon Do 128 33 3 21 8 6 12 29 2 5 9 EA Sch Yr Wheel Throwing 41 91 3 22 2 3 2 EA Sch Yr Youtheatre 69 17 1 41 7 31 1 24 1 10 1 EA Summer Imagine That 31 12 1 2 L 14 1 2 EA Summer Improvmania 16 3 1 11 1 EA Summer Mud Art Camp 31 10 1 10 6 4 EA Summer Wheel Throwing 6 2 4 EA Summer Youtheatre 119 42 6 3 6 48 71 7 Football Small Fry Flag 28 8 1 1 1 4 10 1 2 Football Small Fry Sr 92 31 7 7 6 7 31 3 Golf Lessons 43 81 1 8 3 3 11 1 3 5 Imagine That 27 9 2 1 10 1 1 3 1 Improvmania 12 3 2 2 3 2 Junior Olympics 146 33 14 26 1 5 3 39 5 3 7 10 Lacrosse 143 40 7 14 9 5 48 4 3 12 1 Pitch, Hit & Run Competition 27 6 4 3 4 5 5 Ropes Adventure 19 2 2 5 1 1 7 1 Sailing Camp 159 25 5 3 8 5 80 3 2 11 17 -Shakespeare Extreme 7 3 1 3 Skating Roller 90 421 7 6 r 4 1 17 3 9 1 Soccer Indoor 130 23 5 121 8 7 55 2 7 3 5 3 Soccer Rotary 572 172 14 53 29 26 211 7 6 23 29 2 Softball Dessie Jacobs 201 43 12 18 18 21 45 2 35 4 3 Stewart Park Day Camp 555 245 16 31 28 23 1 158 15 19 19 Stewart Park Day Camp Supervision 246 78 9 24 27 15 52 10 23 8 Tae Kwon Do Advanced 17 6 2 8 1 1 Tennis Lessons 200 49 6 13 14 5 79 5 3 141 12 Tennis Tournament 67 13 5 1 4 31 20 3 2 31 12 1 Tots of 881 293 21 32 89 4 7 177 66 56 57 43 36 Grand Total 5348 1732 187 363 409 199 27 1534 150 181 277 231 58 Tot Spot Female 280 94 8 14 25 2 5 65 19 9 17 13 9 r Tot Spot Male 227 83 10 9 21 4 3 44 9 5 13 10 16 Tot Spot 507 177 18 23 46 6 8 109 28 14 30 23 25 Female 1208 369 54 75 89 68 5 356 18 63 59 41 11 Male 1428 399 71 99 89 75 5 455 29 21 83 73 29 Gender Totals 2636 7681 125 174 178 143 10 811 47 84 142 114 40 *Unduplicated Count 2636 768 125 174 178 . 143 10 811 47 84 142 114 40 *Unduplicated count does not include Tot Spot individuals Newfield participated in Fall Rotary Soccer with 6 teams with a total of 49'participants J 2007 CASS PARK POOL AND RINK PASSES SOLD (RPB) :: ::.:. :.:liha .;::::.;T:.:La : iAnsl :: :::T >Ngvvf3eEd::::T:iUJ. es:::>::OE r' nd:Totat> [?8sf3.L78s� natEcrn::::: 3 ..:pane :T.;p . �eii.:::: [ , Enfltild .. ::7, G�ri:::::C: litr9c .::::: .:. . . . . . . . :::. . . . . . . . . . E?s?i? .. . . . ., . . . . .. . . .. . . . . . . . . . . . . .. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 . . . . . . . . . . . . . . Additional Family Member Pool Pass 1 1 11 3 1 17 Adult Pool Season Pass 1 1 1 38 12 1 1 1 56 Cass Pool Lap Swim Pass 1 1 6 4 3 1 16 Child Pool Season Pass 1 1 1 28 11 1 2 45 Family Pool Season Pass 3 4 4 6 1 85 34 2 3 142 Senior Pool Season Pass 1 1 3 1 6 Student Pool Season Pass 1 1 9 3 1 13 Grand Total 6 6 81 81 21 180 68 01 4 21 10 1 295 n Lansl ' > 1 :Nauviiatd : :T : as: <::Oftiar: : >: : 3randc : F:: Erng ::T. .E1an T : �n.::::: :,: ; te1d. . ..:T.:Qtt#4 ::::G.,Ithaca::.::: �,:NhecO.:.::: 3 ,;Easi. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pass; i d. . . . . . . . :.. .. . . :. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., . . . . . . . . . . . . . . . . � . . . . . . . . . Adult Rink Season Pass 1 21 11 51 71 31 41 1 23 Child Rink Season Pass 2 2 1 51 101 1 31 1 22 Senior Rink Season Pass 1 1 1 1 1 i i 1 Student Rink Season Pass 1 1 1 1 1 1 2 Grand Total 2 3 4 1 ol 101 171 ol ol 31 81 01 48 i e VALUE OF IYB SCHOLARSHIPS , YEAR END 2007 PROGRAM 2007 Baseball (Kiwanis, Pre- $19175 .00 Bikes and Boards $493 . 75 Cass Park Day Camp $15 ,443 . 00 Cheerleading $313 . 50 Community Events $2134100 EA School Year $3 ,686 .25 EA Summer $2, 523 . 75 Football $1 ,276 .25 Golf Lessons $195 . 00 Lacrosse $462 . 50 Pre/Post Camp Supervision (CPDC) $574 . 75 Pre/Post Camp Supervision (SPDC) $437 .25 Sailing Camp $522 . 00 Soccer Camp $325 . 00 Soccer Indoor $766 . 50 Soccer Rotary $2 , 034 . 50 Softball (Dessie Jacobs) $235 . 00 Stewart Park Day Camp $17 , 547 . 75 Stewart Park Day Camp CIT Pgm $125 . 00 Tennis Lessons $307 .50 Tot Spot $77 . 00 Totall $50 , 864 . 25 Value Registrations Individuals Municipality 2007 2007 2007 Caroline $1 , 726 . 75 17 13 Danby $2 ,437 . 50 42 28 Dryden $484 . 50 13 9 Enfield $1 , 835 . 75 37 26 Groton $176 .25 2 1 Ithaca C . $27 ,208 . 00 231 154 Ithaca T. $11 ,959 .00 126 61 Lansing V. $2 ,446 . 50 32 21 Newfield $382 . 00 11 7 Ulysses $2 ,208 . 00 31 19 Total $50 , 864 .25 542 339 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY , MAY 129 2008 TB RESOLUTION NO. 2008- : Bolton Point Abstract WHEREAS , the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now, therefore , be it i RESOLVED , that the Town Board hereby authorizes the payment of the said vouchers . Voucher Numbers : 185 - 253 Check Numbers : 10808- 10876 Operating Fund $ 111 , 869 . 05 1998 SCADA Capital Project $ 56 . 17 2003 East Hill Tank Project $ 0 Bolton Point Road $ 11650 . 00 �. TOTAL $ 113 , 575 . 22 MOVED : SECONDED : VOTE : Ir^ Agenda Item #20b REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, MAY 129 2008 TB RESOLUTION NO. 2008- : Town of Ithaca Abstract WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 5173 - 5306 General Fund Town wide $ 1009858 . 31 General Fund Part Town $ 13, 277 . 40i'/~ IJ Highway Fund Part Town $412695 . 33 Water Fund $355724 . 68 Sewer Fund $ 135729 . 44 Debt Service $ - Fire Protection Fund $ Trumansburg Rd . Water Main t�� Improvements $213533. 91 -- Hanshaw Road Water Main � - Improvements $ 127, 219 . 78 f Risk Retention Fund $994 . 98 Fire Protection Fund $7032904 . 61 ( � W Forest Home Lighting District $ 175 . 54 Glenside Lighting District $68 . 45 Renwick Heights Lighting District $95 . 09 Eastwood Commons Lighting District $ 190 . 35 Clover Lane Lighting District $22 . 97 Winner's Circle Lighting District $64 . 90 Burleigh Drive Lighting District $78 . 29 Westhaven Road Lighting District $256 . 96 Coddington Road Lighting District $ 152 . 05 TOTAL $854 , 757 . 88 MOVED : SECONDED : VOTE :