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HomeMy WebLinkAboutTB Minutes 2007-12-31 Year- End Meeting of the Ithaca Town Board Monday, December 31 , 2007 at 10 : 00 a . m . 215 North Tioga Street, Ithaca , NY 14850 AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Board Comments 4 . Discussion of 2008 Committees 5 . Consider and Approve recognition of Teamsters Local 317 6 . Consider and Approve recognition of Sandra Gittelman as outgoing Town Board member 7 . Consider and Approve recognition of Catherine Valentino as outgoing Town Supervisor 8 . Consider and Approve naming of the ball field at Tutelo Park in honor of outgoing Town Supervisor, Catherine Valentino 9 . Consider Amendment to the 2008 Town of Ithaca Budget 10 . Consider Disposal of Outdated Records 11 . Consider Approval of Year- End Warrants 12 . Consider Adjournment Final — 12/26/2007 �0� I1Fi�A MMBM SIGN - IN SHEET DATE : Monday , December 2007 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE PRINT ADDRE55 / AFFILIATION e- mail address E z Town Board Minutes December 31 , 2007 Approved YEAR END MEETING OF THE ITHACA TOWN BOARD MONDAY, DECEMBER 31 , 2007 215 NORTH TIOGA STREET , ITHACA NY 14850 PRESENT Will Burbank, Deputy Town Supervisor; Sandy Gittelman , Councilwoman ; Herb Engman , Councilman ; Peter Stein , Councilman ; Jeff Cowie , Councilman ; Pat Leary, Councilwoman . EXCUSED Cathy Valentino , Town Supervisor. STAFF Karen M . Billings , Town Clerk ; Dan Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Judy Drake , Human Resources Manager. OTHERS Bill Goodman , 231 Rachel Carson Way ; Lisa Carrier-Titti , staff member; Christine Balestra , staff member; Kristen Taylor, staff member. Call to Order Deputy Supervisor Burbank called the meeting to order at 10 : 00 a . m . and led the assemblage in the Pledge of Allegiance . Agenda Item No . 3 — Board Comments The board discussed having photographs taken for the Town ' s website . Deputy Supervisor Burbank commented that it was Councilwoman Gittelman ' s last meeting and that he wishes her many other happy engagements . Aqenda Item No . 4 — Discussion of 2008 Committees Councilman Engman introduced the agenda item and stated he would like to discuss the Human Services and Recreation Committee . He proposed the creation of a fifth board committee that would include recreation , human services , code enforcement , and engineering because there were some things left out of the committee structure . The board discussed the pros and cons of establishing a fifth town board committee . Deputy Supervisor Burbank wrapped up discussion by asking board members to forward his/her opinions to Councilman Engman for his use in making 2008 committee appointments . Agenda Item No. 5 — Consider and Approve Recognition of Teamsters Local 317 Deputy Supervisor Burbank directed the board ' s attention to the resolution in the packets. With no comments on the resolution , Councilman Cowie moved the resolution and it was seconded by Councilwoman Leary . Deputy Supervisor Burbank called for a vote , Town Board Minutes December 31 , 2007 Approved TB RESOLUTION NO. 2007-201 : RESOLUTION RECOGNIZING TEAMSTERS LOCAL 317 AS EXCLUSIVE REPRESENTATIVE FOR CERTAIN DEPARTMENT OF PUBLIC WORKS EMPLOYEES WHEREAS, by letter dated November 5, 2007, William E. Arnault, Business Agent for Teamsters Local 317 ("Teamsters ' , notified the Town of Ithaca Supervisor that the Teamsters had obtained authorization cards from a majority of the employees in the Town 's Department of Public Works designating the Teamsters as their exclusive representative for collective bargaining purposes in accordance with the New York Taylor Law, and WHEREAS, said letter requested the Town of Ithaca to recognize the Teamsters as the exclusive representative of certain Department of Public Works employees in certain classifications or titles for the purposes of collective bargaining, and WHEREAS, said letter further stated the Teamsters would be willing to have a third party verify through a card check that a majority of the employees had so designated the Teamsters, and WHEREAS, the Town Board of the Town of Ithaca passed a resolution at its November 19, 2007 meeting in which it agreed to have the Reverend David Jones of Bethel Grove Bible Church, or another mutually acceptable party, conduct such a card check, and WHEREAS, Reverend Jones did not appear on the date of the card check, December 17, 2007, so the Town Supervisor and Teamsters representative agreed to have Enfield Town Justice Betty Poole conduct the card check, and WHEREAS, Justice Betty Poole conducted the card check on December 17, 2007, and she verified a majority of the employees in the Department of Public Works position titles listed in the Teamster's November 5, 2007 letter had designated the Teamsters as its exclusive representative for the purposes of collective bargaining, and WHEREAS, the Town Board has determined that it is in the best interests of the Town, and the goodwill of its Department of Public Works employees, to recognize the Teamsters instead of rejecting the Teamster's request, which would likely result in a Teamster petition for certification filed with the Public Employment Relations Board, THEREFORE BE IT RESOLVED, that effective January 1 , 2008, the Town Board recognizes Teamsters Local 317 as the exclusive representative for collective bargaining purposes of all full-time probationary and full-time post-probationary Department of Public Works employees in the following position titles: Laborer, Motor Equipment Operator, Heavy Equipment Operator, Working Supervisor, Maintenance Worker, Engineering Technician 1, Senior Engineering Technician, Heavy Equipment Mechanic, and Assistant Automotive Mechanic. Excluded from this recognition are all seasonal, temporary, and part-time employees and all other employees of the Town of Ithaca, and BE IT FURTHER RESOLVED, that in accordance with the requirements of Section 201 . 6 of the New York Civil Service Rules and Regulations, the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a written notice of this recognition of Teamsters Town Board Minutes December 31 , 2007 Approved Local 317 in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, for not less than one ( 1) day, and to post a copy of same on the signboard of the Town of Ithaca and in the Department of Public Works Facility for not less than five (5) working days, and BE IT FURTHER RESOLVED, that after said publication and posting are complete, the Town Clerk of the Town of Ithaca is hereby authorized and directed to deliver to the Teamsters a copy of this resolution and verification that said publication and posting occurred. MOVED: Councilman Cowie SECONDED: Councilwoman Leary Roll Call Vote : Councilwoman Leary, aye Councilman Cowie, aye Councilwoman Gittelman, aye Councilman Burbank, aye Councilman Stein, aye Councilman Engman, aye Carried unanimously. Absent: Supervisor Valentino Agenda Item No . 5A — Consider and Approve Authorization to enter into contract with LeRoy Kotary to act as the Chief Negotiator during the Collective Bargaining Negotiations with Teamsters Local 317 . Deputy Supervisor Burbank next directed the board ' s attention to a resolution on -the table and gave a brief overview of the resolution . Councilman Engman moved the resolution and Councilman Cowie seconded . Deputy Supervisor Burbank asked how the negotiator was selected . Ms . Drake explained the Personnel Committee reviewed resumes of three individuals and recommended LeRoy Kotary. There being no further discussion , Deputy Supervisor Burbank called for a vote . TB RESOLUTION NO. 2007-202: Authorization to enter into contract with LeRoy Kotary to act as the Chief Negotiator during the Collective Bargaining Negotiations with Teamsters Local 317. WHEREAS, the Personnel Committee has reviewed three (3) Requests for Qualifications for Chief Negotiator for the initial Collective Bargaining Agreement with Teamsters Local 317 representing certain employees of the Public Works Department, and WHEREAS, the Personnel Committee in conjunction with Highway Superintendent recommend LeRoy Kotary, Labor Relations Consultant, as the Chief Negotiator, at a rate of $80 per hour for travel and time associated with the representation of the client, Town Board Minutes December 31 , 2007 Approved Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby authorize the Town Supervisor to execute a contract with LeRoy Kotary, Labor Relations Consultant, to act as the Town 's Chief Negotiator at $80 per hour for travel and time associated, and with said contract being subject to the approval of the Attorney for the Town . MOVED: Councilman Engman SECONDED: Councilman Cowie VOTE: Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilwoman Leary, aye . Carried unanimously. Absent: Supervisor Valentino Agenda Item No . 6 - Consider and Approve recognition of Sandra Gittelman as Outgoing Town Board Member Deputy Supervisor Burbank moved the proposed resolution and Councilman Engman seconded . Deputy Supervisor Burbank then read aloud the resolution and called for a vote . TB RESOLUTION NO 2007=203 : Recognition of Sandra Gittelman 's Years of Service to the Community WHEREAS, Sandra Gittelman began her service to the Town of Ithaca as an appointed member of the Joint Youth Commission; and WHEREAS, Sandy served on the Town Board from January 1 , 2004 through December 31 , 2007; and WHEREAS, Sandy, in her role as Councilwoman, has contributed her valuable time and energy to such committees as Recreation and Human Services, Recreation Partnership, Personnel Committee and Board Policy and Protocol Committee; and WHEREAS, the Town of Ithaca has greatly benefited from Sandy's thoughtful consideration, intelligence, time, energy and her desire to serve our community in order to make it a better place to live; and WHEREAS, the Town of Ithaca is appreciative for Sandy's invaluable contributions and years of exemplary service as a Town Board member; NOW, THEREFORE Town Board Minutes December 31 , 2007 Approved BE IT RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, expresses its sincere appreciation, admiration and gratitude to Sandra Gittelman for her distinguished, dedicated and productive service to our community. MOVED: Councilman Burbank SECONDED: Councilman Engman VOTE: Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilwoman Leary, aye . Carried unanimously. Absent: Supervisor Valentino Agenda Item No . 7 — Consider and Approve Recognition of Catherine Valentino as Outgoing Town Supervisor Councilman Stein moved the resolution and Councilman Engman seconded . Councilman Stein then read aloud the proposed resolution . Deputy Supervisor Burbank stated that he would miss Supervisor Valentino ' s presence , her good humor, and ability to project a positive image for the Town . He then called for a vote . TB RESOLUTION NO. 2007-204 : Recognition of Catherine Valentino 's Years of � Service to the Communit y WHEREAS, Catherine Valentino has dedicated many years of her life to serving the community she has so proudly lived in since 1958; and WHEREAS, Cathy has a combined twenty-three years of service to the Town residents, which includes January 1 , 1976 through December 31 , 1980 and January 1 , 1990 through December 31 , 1995 as a Town Board member, and from January 1 , 19516 through December 31 , 2007 as the Town Supervisor, and WHEREAS, Cathy has demonstrated her leadership skills in many ways throughout the years, such as being instrumental in forming the Recreation Partnership so that children throughout the county could participate in affordable sports and activities; and WHEREAS, Cathy has been a dedicated advocate for inter-municipal cooperation and shared services by dedicating many hours to promoting the value of the Tompkins County Municipal Officers ' Association and as a leader in the creation of the Tompkins County Council of Governments, whose mission is to bring municipal officials together to improve cooperation and promote governmental efficiency and effectiveness; and WHEREAS, as the Town Supervisor, Cathy served in many capacities on several town committees along with many intermunicipal boards and committees, such as the Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) as Treasurer, the Sewer Town Board Minutes December 31 , 2007 Approved Joint Committee; the Tompkins County Water Resources Council, the Recreation Partnership and the Ithaca Tompkins County Transportation Council, and WHEREAS, during Cathy's term of office, the Town experienced many milestones, such as the purchase of the downtown Post Office for renovation into a new Town of Ithaca Town Hall; renovations to the Public Works Facility; updates to the Zoning Ordinance; creation of a Park and Open Space Plan; first Purchase of Development Rights; opening of the Tutelo Park and ball field and completion of projects that brought affordable housing and eldercare into the Town; and WHEREAS, the Town of Ithaca has greatly benefited from Cathy's thoughtful consideration, intelligence, time, energy and her ongoing desire to serve this community by making it a better place to live; and WHEREAS, the members of the Ithaca Town Board, on behalf of the citizens of the Town of Ithaca, appreciate Cathy's invaluable contributions and years of dedication, devotion and exemplary service to the Town; NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, expresses its sincere appreciation, admiration and gratitude to Catherine Valentino for her distinguished, dedicated and productive service to our community. MOVED: Councilman Stein SECONDED: Councilman Engman VOTE: Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilwoman Leary, aye . Carried unanimously. Absent: Supervisor Valentino Agenda Item No 8 - Consider and Approve Naming of the Ball Field at Tutelo Park in Honor of Outgoing Town Supervisor, Catherine Valentino Deputy Supervisor Burbank introduced the agenda item . Councilman Engman moved the resolution and Councilman Cowie seconded . Councilman Engman summarized the resolution for the board and audience . Deputy Supervisor Burbank called for a vote . TB RESOLUTION NO. 2007=205: RESOLUTION NAMING TUTELO PARK BASEBALL FIELD "VALENTINO FIELD " Town Board Minutes December 31 , 2007 Approved WHEREAS, Catherine Valentino has provided invaluable service to the Town of Ithaca and the Tompkins County community during her twenty three (23) years on the Ithaca, Town Board, including twelve ( 12) years as Town Supervisor from 1996-2007, and WHEREAS, her many accomplishments include careful stewardship of the Town 's fiscal matters and reduction of Town debt, oversight of the Town 's move into the U. S. Post Office facility as the new Town Hall, support for the Town 's parks and trails, founder and active participant on the Recreation Partnership, participation on the Tompkins County Council of Governments, negotiation of intermunicipal sewer and fire protection agreements, years of service as a Commissioner on the Southern Cayuga Lake Intermunicipal Water Commission, Tompkins County Water Resources Council, and Ithaca Tompkins County Transportation Council, and WHEREAS, the Town Board wishes to have Supervisor Valentino 's accomplishments and her many years of service to the Town and greater Tompkins County community recognized in a tangible and lasting manner, and WHEREAS, the Town 's Policy on Naming Town Parks states that the name of a Town park may be based upon the name of a person who has made significant contributions through service to the Town or general community for a long period of time and in a significant, usually official, role, and WHEREAS, the Town Board believes such criteria apply equally to the naming of specific locations within a Town park, such as a baseball field, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby names the baseball field at Tutelo Park "Valentino Field " in honor of Supervisor Valentino, and in recognition of her tireless work as a founder and participant on the Recreation Partnership as well as her service in many other roles to the Town, its citizens, and the residents of Tompkins County. MOVED: Councilman Engman SECONDED: Councilman Cowie VOTE: Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilwoman Leary, aye . Carried unanimously. Absent: Supervisor Valentino Agenda Item No . 9 — Consider Amendment to the 2008 Town of Ithaca Bud &t Deputy Supervisor Burbank provided some background information about the new, revised 2008 SPCA Contract . Passing this resolution at this meeting would ensure continued dog control services through 2008 with the SPCA and allow the Board to research alternative dog control providers for 2009 . Councilman Engman moved the resolution and Councilman Town Board Minutes December 31 , 2007 Approved Cowie seconded . Ms . Brock pointed out a small typo in the first Whereas — " as" should read "was" . Councilman Engman and Councilman Cowie agreed to the suggested change . Deputy Supervisor Burbank called for a vote . TB RESOLUTION NO. 2007-206: Amendment to the 2008 Ithaca Town Budget WHEREAS, at the November 8, 2007 Town Board meeting the 2008 Town Budget was adopted, and WHEREAS, at the December 10, 2007 Town Board meeting the Town Board accepted the Tompkins County Society for the Prevention of Cruelty to Animals (SPCA) proposal, effective January 1 , 2008, to provide the Town with animal control services to the Town of Ithaca for an annual charge of $31 , 050. 00, and WHEREAS, the adopted 2008 Town Budget reflects a budgeted amount of $20, 700, 00, now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca hereby approves, authorizes and directs the Town Budget Officer to increase from Fund Balance , the adopted 2008 SPCA budget line A3510. 400 by $ 10, 350. 00. MOVED. Councilman Engman SECONDED: Councilman Cowie VOTE: Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilwoman Leary, aye . Carried unanimously. Absent: Supervisor Valentino Agenda Item No . 10 — Consider Disposal of Outdated Records ( See attachment #1 ) Deputy Supervisor Burbank moved the resolution and Councilman Stein seconded . Deputy Supervisor Burbank called for a vote . TB RESOLUTION NO. 2007-207: Records Management Disposition Listin_g WHEREAS, the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA) Records Retention and Disposition Schedule MU- 1; and WHEREAS, the Records Management Officer (Town Clerk) has reviewed and approved the disposition of the said records; now, therefore, be it Town Board Minutes December 31 , 2007 Approved RESOLVED, the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA . MOVED: Councilman Burbank SECONDED: Councilman Stein VOTE: Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilwoman Leary, aye . Carried unanimously. Absent: Supervisor Valentino Agenda Item No . 11 — Consider Approval of Year- End Warrants Councilman Stein moved the resolution and Councilman Engman seconded . Deputy Supervisor Burbank called for a vote . TB RESOLUTION NO. 2007 408: Town of Ithaca Year End Abstract WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in the total for the amounts indicated. VOUCHER NOS. 4646-4758 General Fund Townwide $ 45, 972. 91 General Fund Part Town $ 5, 299. 44 Highway Fund $ 58, 853. 92 Water Fund $ 317, 690. 85 Sewer Fund $ 12, 052. 75 Risk Retention Fund $ 2, 115. 43 Fire Protection Fund $ 1641353. 13 Forest Home Lighting District $ 164 . 43 Glenside Lighting District $ 64. 12 Renwick Heights Lighting District $ 89. 38 Eastwood Commons Lighting District $ 182. 54 Clover Lane Lighting District $ 21 . 97 Winner's Circle Lighting District $ 63. 42 Burleigh Drive Lighting District $ 74. 82 Town Board Minutes December 31 , 2007 Approved Westhaven Road Lighting District $ 243. 19 Coddington Road Lighting District $ 144. 02 TOTAL : $ 6074386. 32 MOVED: Councilman Stein SECONDED: Councilman Engman VOTE: Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilwoman Leary, aye . Carried unanimously. Absent: Supervisor Valentino Agenda Item No . 12 - Consider Adjournment Councilman Stein moved that the board adjourn and Councilman Cowie seconded . Deputy Supervisor Burbank adjourned the meeting at 10: 45 a . m . R spectfiGlly Submitted , Karen M . Billings , Town Clerk 12 / 10 / 2007 TOWN BOARD MEETING ATTACHMENT # 1 co LL on O Q LL + D O O O O O O O O O O O O O U O O O O O O O O O O O O O m i.+ M M M M M M M M M M M cn N N N N N N N N N N N Q O O N cn M � N y c O O O O O O O O O O o U U U v v u O � , O O 'd O . 4 P. Q Q � O it Vi O "o N O O O O 6 O c) O O.--i O.-- C) O O N O O O O O O O O O O O O O +� O y O - - O O O O O O O O O O O O O 00 O O O O O O O O O O O O O N N N N N N N N N N N N N 0 � E �•I Ei p a i 03 +' 0 0 Q O a O o d U � + O O O N U NO cct ccc cad U] . cn . n N m m macn n N H U1 N cc N Op m cct m 03 �c �c O ,S fx 4, fs, E-A U N M in �,c o 01 O\ O\ c1 c, m d