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HomeMy WebLinkAboutTB Minutes 2007-10-15 Regular Meeting of the Ithaca Town Board Monday , October 15 , 2007 AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Legislature 4 . Report of City of Ithaca Common Council 5 . Report of Fire Commissioners 6 . 6 : 00 p . m . - Persons to be Heard and Board Comments 7 . 6 : 15 p . m . - Leslie Jones , Southern Tier Mitigation Project — Courtroom use for Teen Court 8 . 7 : 00 p . m . - Public Hearing regarding agreement for Babcock Property and transfer of money from the reserve fund 9 . Consider approval of and transfer of funds from the Open Space Reserve Fund for an agreement with Fingerlakes Land Trust , Tompkins County and Cornell University regarding the Babcock Property 10 . Supervisor' s Presentation of Town of Ithaca 2008 Tentative Budget 11 . Board Discussion of Town of Ithaca 2008 Tentative Budget along with discussion , consideration and action on Agency requests and /or vendor cost changes 12 . Discussion and Consider Adoption of Town of Ithaca 2008 Tentative Budget as the 2008 Town of Ithaca Preliminary Budget 13 . Consider Personnel Committee ' s recommendation of cost-of-living adjustment to the 2008 wage scale 14 . Consider recommendations ) from the Personnel Committee 15 . Consider authorization to hire a consultant to evaluate the natural characteristics of lands near Sapsucker Woods UNA 16 . Consider consent agenda a . Town Board Minutes Final - October 10 , 2007 Page 1 of 3 b . Town of Ithaca Abstract 17 . Report of Town Committees a . Agricultural Committee b . Agricultural Land Preservation Committee C . Capital Projects and Fiscal Planning Committee d . Carrowmoor Committee e . Codes and Ordinances Committee f. Comprehensive Plan Review Committee g . Ethics Board h . Personnel Committee i . Public Works Committee j . Recreation and Human Services Committee k . Safety Committee I . Transportation Committee 18 . Intermunicipal Organizations a . Cayuga Lake Watershed Intermunicipal Organization b . City/Town Shared Services Committee C . City/Town Trail Committee d . Joint Youth Commission e . Lake Source Data Sharing f. Pegasys Oversight Committee g . Recreation Partnership h . Southern Cayuga Lake Intermunicipal Water Commission i . Special Joint Committee ( Sewer) j . Tompkins County Council of Governments 19 . Report of Town Officials a . Town Clerk b . Highway Superintendent C . Director of Engineering d . Director of Planning e . Budget Officer f. Manager of Human Resources g . Network/Records Specialist h . Recreation and Youth Coordinator i . Attorney for the Town 20 . Review of Correspondence a . Village of Lansing , re : Proposed amendments to village zoning law; b . Village of Lansing , re : extension of its Consolidated Water District ( CWD ) by boundary change and notice of intent to be Lead Agency for environmental review ( SEAR) ; Final — October 10 , 2007 Page 2 of 3 C , State of NY Dept . of Agriculture and Markets re : closure of its case file concerning the Department' s review of the Town ' s Zoning Code and its application to Six Mile Creek Vineyard ; d . Tompkins County SPCA Service Report for the month of August 2007 e . Letter from Hollis Erb asking to be reappointed as the alternate member to the Town Planning Board 21 , Consider Adjournment Final - October 10 , 2007 Page 3 of 3 Town of Ithaca Town Board 215 North Tioga Street October 15 , 2007 5 : 30p . m . PLEASE SIGN4N Please Print Clearly , Thank You Name Address f3 V�v 1 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY , OCTOBER 15 , 2007 at 5 : 30 p . m . 215 North Tioga Street, Ithaca , New York PRESENT Supervisor Valentino ; Councilman Burbank ; Councilwoman Gittelman ; Councilman Engman ; Councilman Stein ; Councilman Cowie ; Councilwoman Leary STAFF Karen Billings , Town Clerk ; Susan Brock , Attorney for the Town ; Al Carvill , Budget Officer; Judy Drake , Human Resources Manager; Jonathan Kanter , Director of Planning ; Fred Noteboom , Highway Superintendent ; Dan Walker , Director of Engineering OTHERS Robert S . Romanowski , Fire Commissioner MEMBERS OF THE PUBLIC Krisy Gashler, Ithaca Journal , 123 W . State St. ; William Sonnenstuhl , 206 Winston Dr. ; Ben Boynton , Sr. , Kendal CALL TO ORDER Supervisor Valentino called the meeting to order at 5 : 35 p . m , and led the assemblage in the Pledge of Allegiance . Agenda Item No . 3 — Report of the Tompkins County Legislature No one present to give report. Agenda Item No . 4 — Report of the City of Ithaca Common Council No one present to give report. Agenda Item #5 : Report of Fire Commissioners ( See Attachment # 1 ) Robert S . Romanowski , Fire Commissioner - Report given ( refer to Attachment 1 ) . The report was read aloud and Robert added that at the Firefighter' s Memorial honoring the fallen firefighters last Saturday approximately 30 people showed up ; there will be a medals review sometime in December. Town Board Members comments and questions : Councilman Engman asked for clarification on the 3 % increase over last year' s budget , with an 8 % net total increase . Mr. Romanowski explained that there were four scenarios : - 1 % ; 1 % ; 3 % and the ' sky' s the limit' . The [ Ithaca] Mayor took the 3 % increase scenario ; subtracted some and added quite a bit to it . The net amount , using that scenario on the final figure , increased the budget by 8 % . Bob further explained that 3 % is added or subtracted across the Approved on November 8 , 2007 Pagel of 40 board , by either adding or subtracting from the regular [budget] line items ; netting out with an actual 8 % increase . Councilman Engman interpreted from Mr. Romanowski ' s explanation that an additional 5 % was added to the base 3 % , and asked if that additional 5 % was factored in for the two ( 2 ) new firefighters . Supervisor Valentino explained that the two new firefighters are for half a year. They will not be hired until July. Mr. Romanowski explained that the total amount of increase is for needed items - equipment , and half salary of the firefighters . Supervisor Valentino asked Budget Officer Carvill to explain the total increase and how it affects the bottom line . She wanted clarification as to whether or not the property tax would need to be increased this year. Mr. Romanowski said that as soon as he has the actual budget numbers , he will forward them to the Town . He said that upon his meeting with the Chief, he will have more information . Councilman Stein wanted clarification on the ' sky' s the limit' budget , asking what that increase was . Mr. Romanowski said it was probably a 12 % to 15 % increase in the bottom line . Councilman Stein asked Mr. Carvill and Supervisor Valentino to explain how the budget can increase 8 % without an increase in the property tax rate , stating that if we' re paying a third , why doesn 't our third go up ? Supervisor Valentino stated that it does [go up] . Councilman Stein wanted to know where the money comes from then and wanted to know how we keep from passing that on to the taxpayers . Supervisor Valentino explained that the Town has a fund balance . On fire protection contracts , she said that we do not need to carry budget fund balance . Steve Thayer, of the city , works closely with us . Councilman Stein asked for a fund balance final balance after taking out the fire protection payment Mr. Carvill responded that there would be approximately $ 3 , 000 . He said that we would be utilizing our entire fund balance . $ 123 , 000 was appropriated of the excess in the balance to meet the 3 % increase . Councilman Stein stated this was not prudent , especially if it is going up by 8 % . Approved on November 8 , 2007 Page 2 of 40 Supervisor Valentino stated that it was not going up by 8 % ; this is not the percentage that we got from Steve [city of Ithaca] . Councilman Stein stated that without the numbers in front of him right now he can 't fully understand , but he said to Mr. Romanowski that it is not 1 /3rd of 8 % it is 8 % of a third . He said that it does not make sense to use fund balance to keep that number down . He believes that a fund balance should be used for unusual circumstances ; adding two firefighters is not an unusual circumstance . Mr. Carvill explained that in the past , when the city of Ithaca added new firefighters , the cost of equipment and the firefighter for a full year was $ 66 , 000/firefighter. He said , if we' re talking about a half year for two firefighters , the cost is $66 , 000 . In the contract it reads that anything in excess of $25 , 000 for capital equipment and purchases and or adding firefighters , must come to the Town Board for approval . He advised the board members that just because the Ithaca Common Council can pass on it does not mean that we will pay for it . It' s up to the Town Board ; that' s what is in the contract , and cautioned that consideration has to be taken as to effect . In budgeting for this year , we simply took last year' s contract amount and increased it by 3 % across the board . That 3 % , at the time that we did that , did not include this additional amount for firefighters . We retained and kept the fire tax rate at $ 3 . 74 by utilizing accumulated fund balance , which had been accumulated through interest earnings , and a small amount of money which had been earned through Real Property tax assessments for the prior years . That was an accumulated fund . Now it' s the Board ' s decision , if the Board would like to consider , raising that fire tax to meet any potential future expenses . Councilman Stein said he does not believe it is prudent to raid the reserve for this . Supervisor Valentino stated that we do not have the final numbers . She further explained that it is important to bring on two new firefighters . Then she stated that according to the Comptroller' s Office we should not be carrying fund balance , or at least not very much of one , on contracted services , because you contract/pay out for one year. Discussion between Councilman Stein and Supervisor Valentino . Mr. Carvill explained that it is fair to say that once we bring on two new firefighters in next year' s [2009] budget , we do not have enough accumulated surplus to keep the tax rate at the same amount . Councilman Stein asked Mr. Carvill how much the fund balance was last year. Mr. Carvill replied , approximately about $ 128 , 000 . Councilman Stein stated that he would be happier if it [fund balance] were kept closer to that level . i Approved on November 8 , 2007 Page 3 of 40 Mr. Carvill stated that then the discretion becomes an equation of $ 125 , 000 to the MR sliding tax scale in our budget in order to derive a tax rate . Mr. Romanowski responded that it would fall directly on the fire tax . Mr. Carvill agreed . Mr. Romanowski ' s discussion was complete and he said that as soon as the [city] budget numbers are available , he will bring them to the board . Councilwoman Leary thanked Mr. Romanowski for the printed notes and Mr. Romanowski responded that they were presented to all Board Members courtesy of the Town Clerk . Councilwoman Leary asked about the carbon monoxide detectors listed on the report and asked if that implied WalMart asking for a grant or giving a grant? Mr. Romanowski said that WalMart donates , just like Wegman ' s . WalMart has volume purchasing price levels and the between them and the Community Foundation they donate to members of the community. Mr. Romanowski stated that WalMart and Wegman ' s are very civic minded and they donate things to the community . Town Board Members thanked Mr. Romanowski for his report. Agenda Item No . 6 - Persons to be Heard and Board Comments Supervisor Valentino mentioned the SEQR review received from the Town of Ulysses stated they will be the lead agency and that it is in the Communications folder. This goes to the planning staff. Supervisor Valentino received another memo , and passed it around regarding the Recreational Partnership on October 23rd from noon to 3 : 00 p . m . will be holding a retreat to work on the work plan for next year. She said that she is supposed to be the alternate there , and has been filling in quite a bit and asked the other board members for relief; asking Councilwoman Gittelman and Councilman Cowie if they could make it to that meeting , and if they cannot and other board members are interested in stepping up and helping out with that it would be greatly appreciated . Supervisor Valentino reminded everyone about Dani ' s event this coming Thursday , the 18' . Submit check donations to Tompkins County Trust Company , and signify for Dani Holford . Dani will be returning to work on the 22nd , and we ' re hoping for the best for her. Councilman Burbank asked if there was any news on the Time Bank? Ms . Judy Drake responded that we have not had to tap into it yet. Approved on November 8 , 2007 Page 4 of 40 Councilman Burbank discussed an upcoming event [November 3rd] at Tutelo Park related to Climate Change , called " Step It Up — Who ' s a Leader?" , stating that is not in the agenda packets , but placed on the Consent Agenda . Supervisor Valentino - Straw vote : to place this item on the Consent Agenda in order to waive the $ 100 Park Use Fee . Unanimous — yes . Supervisor Valentino talked about the SPCA dog contract and the Council of Government' s upcoming meeting to jointly work together to come to a resolution . They decided to put together a small committee to meet with some of the SPCA Board Members and Abigail ( Director) to talk in more detail . That meeting will take place tomorrow morning at 9 a . m . in the County Office Bldg . Supervisor Valentino Is on the committee ; Don Barber; Steve Thayer from the City ; Doug Weicher ( ? ) . The committee will attempt to come to some sort of agreement so that we can work together with the SPCA. Councilman Stein said he was confused at the presentation ( Oct . 4th ) — the humane and legal aspects . I ' m concerned about the Town contributing money to a charity. Supervisor Valentino said , we don 't . Councilman Stein asked about the increase and whether it is due to an increased cost of doing business for the SPCA? He said that he wants to be clear on what we are paying for going forward stating , I do not want to be paying for the costs to support the charitable organization; only the costs involved in providing the service we need. Supervisor Valentino clarified that it would be illegal for us to make a donation . She said that we have a contract the outlines services to be provided . We (The Council of Governments ) are asking them ( SPCA) to provide us more detailed information — their books and finances , so that we know what services we are paying for. Councilman Stein said that a year ago he questioned the finances and never saw a detailed analysis , stating that at this point he would like to see that . Supervisor Valentino acknowledged that they ( Council of Governments ) are asking for that at tomorrow' s meeting . Councilman Burbank stated that the situation is the opposite of what Councilman Stein is discussing , whereby the charitable arm of that agency has been greatly subsidizing and paying for the required mandate service that we are contracted for. They did give us a letter on September 24th describing that the contract has risen — in 1996 it was $21 , 630 ; by 2007 it was down to $20 , 700 . Part of the decrease was because we stopped contracting for cats , which affected it by $ 930 . Essentially, the cost has Approved on November 8 , 2007 Page 5 of 40 remained flat for that whole period and he believes there is some justification for this substantial increase . Supervisor Valentino explained that we used to have a cat contract , and it was jointly agreed by the SPCA and the Town of Ithaca not to fund that anymore , because it was something that the county was doing ( rabies control ) . Councilman Cowie restated that the SPCA has been subsidizing us and made it clear that the Board was not respectful to the SPCA representatives who spoke at the last meeting . Supervisor Valentino agreed that we need to be more respectful to any group that comes before the Town Board . Councilwoman Leary stated that if a group comes before the board with a sense of entitlement and it reflects in the tone ; that is unacceptable . Asking pointed questions is not necessarily disrespectful . Councilman Cowie said that there are substantive questions and there are sharp aggressive tones . End of discussion . Supervisor Valentino reiterated that all municipalities are working together and highlighted the importance of the process . Councilwoman Leary expressed that she was not sure of exactly what the SPCA is looking for by the letter that was sent . Supervisor Valentino asked if there were any Persons to be Heard . Board Comments . Councilwoman Leary asked if we are expecting anyone from the Tompkins County Legislature? No one present . Councilwoman Leary commented about articles in the Ithaca Journal pertaining to Governor Spitzer' s plan to license undocumented immigrants throughout the state and other county government' s policies . She was wondering if Tompkins County had any plans to take a position on that ; hoping that they will support the Governor' s rule . Supervisor Valentino said she understands that the County Clerk will follow Governor Spitzer' s administrative order. Councilwoman Leary wants to urge the County Board to weigh in , and support the Governor. Approved on November 8 , 2007 Page 6 of 40 Supervisor Valentino said that we should call our County Legislators and tell them we want them to do that . Councilman Engman followed up on Councilwoman Leary' s comments , stating that this is a topic that is near and dear to his heart because he works with migrant farmers ( 33 years ) . He explained that one of the issues most apparent was that farmers couldn 't get to work real easy in NYS , and without a license they drove without it ; without a license they did not have insurance . This creates a cascading effect of problems . He hopes the county will support this . He also stated that he is curious how County Clerks are all of a sudden setting policy stating that they [clerks] are to carry out policy and not set it . He wants to support the initiative to give driver' s licenses to those who need them . Councilwoman Leary expressed that it might help if we had a sense of the board and communicated that to the County Legislature . Supervisor Valentino asked if anyone would like to propose a Resolution that we could send to the county. Councilwoman Leary said that she proposes one . Supervisor Valentino asked for a straw vote , asking how many Town Board members would support a resolution ; hearing no negatives she suggested that one be put together. Discussion resulted in asking legal counsel , Susan Brock , to put together a document . Susan Brock asked for clarification on what the board members want covered in a Resolution . Councilman Engman said that the board wants to say that we recognize this as an issue and that we, representing the Town of Ithaca, wish to support the idea that individuals can get driver 's licenses and we urge the County Legislature to support the governor's actions to provide those driver's licenses. Councilman Engman said that he believes these are the elements he would like included in a resolution . Councilwoman Leary would use the word publicly reaffirm . This would help the County Clerk get some definitive guidance , too . Supervisor Valentino said that we can come back to the Resolution and in the meantime , welcome our guests from the Southern Tier Mitigation Project . Agenda Item No . 7 - Leslie Jones , Southern Tier Mitigation Project — Courtroom use for Teen Court ( refer to Attachment #2 ) Introductions : Maggie Zang — senior at LACS ; Kiera Winston — junior at Cascadilla ; Tonika Jones — junior at LACS ; Patrick Booker — junior at IHS ; Leslie Jones with the Approved on November 8 , 2007 Page 7 of 40 Southern Tier Mitigation Project here today to talk about the Green Guerillas . Leslie Jones explained that the group is here today to talk about Youth Court . Leslie explained about The Southern Tier Mitigation Project : It is a local Not For Profit with a Media Arts Center. The young people work with us through Job Link and the Youth Employment Service — year round . We focus on Social Justice issues , but we also have a focus on criminal justice issues and the environment . Leslie said , we think sustainability has a very broad meaning and we are working on helping these teens play more of a leadership role around issues of delinquency and crime . One of the models existing in the US today is Youth Court. The teens will describe this more : Patrick : Judge refers the accused to Youth Court after they admit guilt ; the Youth Court determines consequence ; Tonika : Usually the consequence is community service , or an apology letter; Kiera : Some of the cases we will be handling are assault and misdemeanor. Maggie : Benefits of Youth Court is that the youth does not have a record , and it teaches the youth not to repeat the crime . The program involves teens only : 14- 17 years old who live in the Town of Ithaca and attend the city school district — for now. After awhile they want to reach all of Tompkins County. Councilman Cowie asked how the members of the court are selected to participate and Patrick said it was voluntary . No one is turned down . Leslie added that the schools and agencies that service young people ( Learning Web or 4H ) assist , too . Leslie explained that the idea is a youth development program ; thus we are not talking about bad kids , but kids who make bad choices . We have been in this process since September 2006 . We have spoken with the judges in Family Court (Judges Rowley and Sherman ) and Judges Salk and Klein of Town Court; the DA ; head of DSS ; Probation Department . We' ve gotten the OK ( basically) from all the juvenile justices and also City Court , because we' re talking about going across that 15/ 16 line . All the justices have been very supportive . Now we' re looking for a great place to have court and get more into the nitty gritty of how a referral would be made . There are over 100 courts in NYS ; most courts go from 11 to college age . We will focus on just the city and town of Ithaca as a starting point . Councilman Burbank commented that this sounds like a great program and advocates support and no cost meeting in the Town Hall . His resolution would be on a space available basis , assuming we can work out the schedule as a community service , assuming that the rest of the Board is supportive of that . Councilman Burbank asked about defense counsel for the youth and Leslie said that 92 % of the youth courts throughout the US do not work on an admission process . They do not use a guilt and innocence phase . Thus , With parental consent and consent of the referral agency , if a young person comes in and accepts responsibility for his/her actions we assign them an advocate . Then they work through the process . If the young person refuses to go through the process , they are sent back to the referring agency . Leslie said that these programs cost about $ 50 , 000/year to operate . More information will be passed out . Approved on November 8 , 2007 Page 8 of 40 One of the young people commented : this is not a punitive type of arrangement , we help to sort out the youth ' s life and assist with the larger problems they are having — such as homelessness , etc. Supervisor Valentino learned about this ( youth court program ) four years ago during an Association of Towns session and was quite impressed . She said that she always wanted to bring this program to the Town and thinks it would be great for the Town of Ithaca to offer its room . Supervisor Valentino said to Leslie Jones that this group sounds like a group of young people that is bound to succeed . Councilman Engman asked about training for the advocates and for the jurors : who provides it and how does that take place? Leslie said that a few attorneys in town have helped out , but more information is contained in the paperwork passed out . There will be a recruitment phase and a training phase . ( One night a week commitment . ) The training phase helps them learn about their roles . We were going to ask the juvenile justice attorneys to come in and volunteer to help us with that . Training culminates with a bar exam and a swearing in ceremony , and we' ll get members such as yourselves , involved in doing some kind of official task . There' s training available through the NY Association of Youth Courts , the Federal Government ( OJJDP ) has taken over the Youth Court — that whole national youth court association . There' s a summit in Red Hook in November that I ' m going to go to . There are many resources available to supplement . There are two operating outside of Albany, and they' ve offered us much information in terms of how to get started , things to look out for and things like that . Councilman Stein asked Leslie what she is looking for from the Town Board . Leslie responded , use of this room ( probably) no more than once a week . After school and into the early evening ; for instance a weekday from 4 p . m . to 7 p . m . Councilman Stein asked if we can accommodate that? Supervisor Valentino answered that we have had some internal discussions already, and she' s pretty sure we can accommodate that . Leslie stated that they are thinking of a project start in March 2008 . Young people have to be trained , ahead of actually holding court . National Youth Court Month is September and we would like to actually be taking cases in September 2008 , Timeline : Recruitment in the beginning of the year — January 2008 ; April actual training ; August — getting cases to review. Councilman Stein asked if Leslie would be willing to undertake the responsibility of putting the room back as it was before — picking it up , etc. ? Approved on November 8 , 2007 Page 9 of 40 Leslie said " absolutely. " Yes . Supervisor Valentino said that there would be some rules established . Leslie said that her administrative offices are just down ( Buffalo ) the street , only about a half a block away. The adults will be responsible for making sure everything is in order. Councilwoman Leary asked about our Town insurance coverage — liability and would our rates be affected ? Supervisor Valentino said that she is sure we have plenty of insurance . Counsel Susan Brock suggested organization insurance — the Mitigation Project' s insurance . Leslie said they do have insurance , but is unsure as to exactly what coverage they have . She is confident they can figure it out . Councilman Cowie thinks this is fantastic . He asked if there is an advisory board or an oversight board involved to ( sort of) structure this , look after decisions , etc. ? Leslie responded that Southern Tier Advocacy Mitigation Project has a Board of Directors , and we' ve thought of putting into place an Advisory Board that looks at Youth Court because it involves cross agencies — and it' s a bigger community issue . We' re looking into putting that together and meeting ( perhaps ) on a quarterly basis to see how things are going ; to make suggestions , etc. This is a small program and we have lots of room for change and adaptation . With no more questions , the Town Board moved to the Resolution . Supervisor Valentino wanted to do a straw vote on a sense of support for the Southern Tier Mitigation Project to use the Town Board /Court room for its project . Unanimous vote of approval. Counselor Brock advised that she has the Resolution ready . Supervisor Valentino announced that Susan has the Resolution ready. Counselor Brock read the Resolution : Move : Councilwoman Leary Second : Councilman Engman Discussion — Driver' s Licenses for Illegal Immigrants : Councilman Stein asked , isn 't it true that insurance goes with the vehicle and not the driver? In order to get a registration on a vehicle you have to have insurance , and even Approved on November 8 , 2007 Page 10 of 40 if somebody who doesn 't have a license is driving the vehicle the insurance on the vehicle covers the . . . isn 't that correct? Dan Walker answered that most insurance companies ask for a listing of the drivers who will be driving the vehicle , and if you ' re not listed on that list , and you ' re more than an occasional driver or not a family member with a valid license , then that insurance doesn 't have to cover that . That' s why you have such a high fee for uninsured motorist on your insurance . Councilwoman Leary asked if we should include a note about driver' s licenses insuring competency and safety of the driver, because that' s another concern . It' s a larger public concern that you don 't want to have people who cannot pass a driver' s test driving a vehicle because they' re not allowed to even apply for one . There' s a public safety benefit to that , too . Supervisor Valentino asked , do you want to add that? Mr. Carvill asked a question about issuance of a driver' s license without a social security # , explaining that a social security # follows Americans to pay income taxes and make contributions to the community and federal services , asking how we track that , because a number of immigrant workers are paid under the table . How do we monitor contributions in terms of tax dollars? Councilman Engman said that in most places where the illegal immigrant is working , the worker still pays income tax , social security ; the thing is that without a valid social security number they' ll never get it back ; so in effect it provides a subsidy to the rest of us . They' re helping our social security system ; they' re helping income tax ; but they will never get a tax refund ; they' ll never get the social security . Councilman Engman further explained , the other reason this is such a human rights issue is because oftentimes a police officer in Upstate NY will stop someone for driving while Hispanic, they stop anybody who looks different than anyone else in the community. Part of the reason for having eligibility for driver' s licenses is because those individuals have some recourse when they' re stopped . Susan Brock read aloud a new version of the Resolution . Discussion between Councilwoman Leary , Councilman Cowie and Councilman Burbank about need to add language about safety issues that will benefit everyone . Councilman Engman agreed that the safety issue needs to be addressed as a separate "Whereas" , stating : Whereas, the opportunity to take the courses and be educated will create a safer and better driver. Councilwoman Leary added , to the benefit of all. Councilman Stein expressed his disapproval over the haste in producing this Resolution , adding that mistakes can prove embarrassing . He asked to hold off for another month . Approved on November 8 , 2007 Page 11 of 40 Councilman Engman said there is some urgency. He urged a vote . Supervisor Valentino asked for another read of the Resolution . Final , amended Resolution read . TB RESOLUTION NO , 2007= 168 : Resolution Supporting Undocumented Immigrants ' Ability to Obtain NYS Driver' s License Whereas , undocumented immigrants in New York State currently can not obtain driver' s licenses because they do not have social security numbers , and Whereas , undocumented immigrants often drive without driver' s licenses , which means they do not have automobile insurance , and Whereas , the opportunity to apply for and pass the New York State driver' s test benefits both the applicant and the public at large by ensuring a minimum standard of proficiency , and Whereas , Governor Spitzer recently announced a policy , effective December 1 , 2007 , to allow individuals to obtain driver' s licenses by producing a foreign passport , and Whereas , the Town of Ithaca Town Board supports the concept that all immigrants should be eligible to obtain driver' s licenses , and Now, therefore , be it Resolved , that the Town of Ithaca Town Board affirms its support of Governor Spitzer' s policy , and be it further Resolved , that the Town of Ithaca Town Board urges the Tompkins County Legislature to likewise publicly affirm its support for Governor Spitzer' s policy. Supervisor Valentino asked for acceptance of the amended change ; next the Resolution was moved and seconded . MOVED : Councilwoman Leary SECONDED : . Councilman Engman VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , abstain ; Councilman Cowie , aye ; Councilwoman Leary , aye . Approved on November 8 , 2007 Page 12 of 40 Councilman Stein stated that he abstained because he did not understand the situation and was unwilling to vote on it because he is confused by it . Discussion : Councilman Cowie wanted to know if the monthly Fire Department report is necessary asking , is it a required aspect of our contract? Supervisor Valentino responded that it is not . Councilman Cowie said that perhaps we are getting too much information ; he suggested compressing the information into a more substantive report that is given with less frequency. Councilman Stein added his support to Councilman Cowie Is suggestion , stating that the report is not entirely useful and not consistent with the amount we pay for fire protection . ; further , with fire protection being one of our major expenditures , Councilman Stein said that he has a lot more information about almost everything else we vote on than he has about fire protection . Councilman Stein believes that we should think about how we want to interact with the fire department and the fire protection because at present he does not think it is sufficient . Supervisor Valentino volunteered that the written information is fine and Councilman Cowie responded that compiling that into a quarterly report would provide a sense of what is happening , instead of how many smoke detectors they got from WalMart . Agenda Item No . 8 - Public Hearing regarding agreement for Babcock Property and transfer of money from the reserve fund ( refer to Attachment #3 ) Supervisor Valentino opened the public hearing at 7 : 00 p . m . The Town Clerk had proof of posting and publication of the public hearing notice . With no members of the public interested in speaking , Supervisor Valentino closed the public hearing at 7 : 01 p . m . and brought the matter back to the board . Agenda Item No . 9 — Consider approval of and transfer of funds for the Open Space Reserve Fund for an agreement with Fingerlakes Land Trust, Tompkins County and Cornell University regarding the Babcock Property. Councilman Engman wants to enthusiastically move the Resolution ; Councilman Burbank seconded . Discussion : Supervisor Valentino stated her concerns about the legality of taking money and feeding the fund of a non- profit organization over property which the town will have no ownership , and with most of the property not within the boundaries of the Town of Ithaca . She also had a couple of comments about the agreement : On the recitals , on " D" , the part that says to the greatest extent possible is worrisome , stating that she would leave out to the greatest extent, and just say , remaining natural area for the benefit of the people of the Town of Ithaca and Tompkins County , because , she asked , how do we define greatest extent? Approved on November 8 , 2007 Page 13 of 40 Councilman Stein suggested removing that clause , stating to the extent possible . Supervisor Valentino agreed that would be helpful . Supervisor Valentino stated that she is still uncomfortable with the document , " particularly because this whole thing was done and put in place and then , afterwards , the county and the town were asked to donate $20 , 000 each to replenish the fund of the land trust ; not to buy the property , because they had already bought it , or not to have ownership of it in any way , which we don 't , and in my mind and I talked with some of the folks at the Association of Towns , and they agree that that would be an improper use of our taxpayers funds . Most of this land is not in the town Ithaca . If we go through the whole litany of having the town of Ithaca take ownership to this land , we would wind up with a large parcel of land " that is not within the town ' s boundaries . Councilman Engman stated that he is an advocate for this agreement . He said that the town was approached at a very reasonable level many months ago . He also said that the town passed a resolution many months ago [in effect] agreeing , in principle , to do this . The only thing that remained was to get an agreement acceptable to our attorney. He said that he would caution against changing anything in this agreement because it is a four- party agreement . He said that it is a great Intermunicipal and Interorganizational agreement that has been very carefully put together. Any alterations to the document would set off another whole round of changes with the other organizations involved . He said that the town will gain through this agreement because we will have permanent public access for the people of the town of Ithaca ; it will also provide a trail connection that is very important to our future . He offered that we' re already spending a half million dollars on a trail with a bridge that `goes to nowhere' . Councilman Engman said that he believes that we ' re getting a pretty good deal because we do not have to do anything ( maintenance , policing , cleanup ) , outside of bur $20 , 000 commitment . Supervisor Valentino said that she is not pressing the issue , but that she just wanted to make her statements so that they go on the record . Councilman Stein said that Supervisor Valentino has raised an issue that deserves recognition . He said that the issue of the gift clause comes up a lot and this is another example of it . He asked legal counsel , Susan Brock , if she sees a problem with the stricture of the town giving gifts to another non governmental organization ( s) and secondly , is there a problem with the town owning land in another town ? Counsel Brock said there is no problem . She explained : Firstly , this is not a gift . The town is receiving value for its payment ; it is receiving the permanent access to the portion of land that contains the Fingerlakes Trail . It is also receiving the ability to take title to the land in the future , should certain events occur. The way that the deed was originally worded , the land could go back to Cornell University, if certain events occurred , and if Cornell felt the land was no longer worthy of being preserved as open space Cornell could do with the land whatever it wanted to do . That right is now writ and diminished because , should certain events occur, the town stands in line to take the property — to take title to the property ; if the town doesn 't want it , Tompkins County has the right , and if Tompkins County doesn 't want it , New York State has the right . Only if all three public entities do not wish to take title it could then go back to Cornell . Approved on November 8 , 2007 Page 14 of 40 Councilman Stein asked Counsel Brock if we incur any liability by the process of doing this , or accidents that happen on that land ? Counsel Brock said no , because the town is not the owner of the property and stated , the second question you asked (to Councilman Stein ) insofar as a prohibition , a problem with the town owning a property in another town — because this agreement is not . . . " I don 't think that would be a problem at all . " She said that right now the town is not getting title . Only if the various contingencies occur , would the town take title . It is adjacent to the town parcel and as long as you can show a benefit to the residents of the town , it would be appropriate for the town to hold that as open space . Supervisor Valentino said that she did not want to belabor this , she only wanted to get her own comments on the record . She said that Susan Brock has spent a long time on this and has done probably the best job that can be done . Supervisor Valentino said that she is just very concerned in her own mind . Councilwoman Leary referred to the Town Hall , asking "don 't we already own property outside the town of Ithaca ?" Supervisor Valentino responded that this [Town Hall ] is the town , and yes we can own property outside the town . It is not illegal to do that . Supervisor Valentino called for a vote , stating that the motion has been [already] made and seconded . TB RESOLUTION NO , 2007- 169 : Resolution Approving Babcock Parcel Natural Area Agreement With The Finger Lakes Land Trust, Cornell University And Tompkins County WHEREAS , Cornell University awarded the Finger Lakes Land Trust , Inc . a grant in 2006 for the purchase of natural areas of ecological significance in Tompkins County . The terms of the grant are contained in an agreement entitled " Natural Area Acquisition Fund Agreement , " dated June 5 , 2006 (the Grant ) , and WHEREAS , by the terms of the Grant , the deeds for any areas purchased with the proceeds of the Grant were required to contain a provision whereby title to the property would be transferred to Cornell University if any of certain enumerated contingencies occurred , and WHEREAS , in October of 2006 , the Finger Lakes Land Trust purchased from Babcock Enterprises , L . P . , a tract of land containing all of Town of Ithaca Parcel #35 . - 1 - 7 . 22 and a portion of Town of Newfield Parcel #4 . - 1 -23 . 2 (the " Babcock Parcel " ) . The Babcock Parcel has a large amount of frontage on Cayuga Inlet , and its preservation as open space and a natural area will protect the water quality of Cayuga Inlet. Preservation of the Babcock Parcel will also add to the connected series of properties in the area that are preserved as open space , which properties include Buttermilk Falls State Park , Approved on November 8 , 2007 Page 15 of 40 Cornell University property used by Cornell Plantations , property owned by the Finger Lakes Land Trust as a nature preserve , and property protected by the Finger Lakes Land Trust through one or more conservation easements . WHEREAS , in order to purchase the Babcock Parcel , the Land Trust used Grant money and also some of its own funds , with the expectation that these funds would be reimbursed by other sources after the closing , and WHEREAS , the deed for the Babcock Parcel inadvertently did not contain the reversion provisions required by the terms of the Grant . At the time that the Finger Lakes Land Trust was taking steps to correct that omission , the Finger Lakes Land Trust asked the Town of Ithaca and Tompkins County for funds to be applied to the purchase of the Babcock Parcel , and WHEREAS , the Town of Ithaca and Tompkins County objected to a reversionary term of the Grant that allowed the Babcock Parcel to be transferred back to Cornell University to be held for any purpose or disposed of under certain circumstances , and WHEREAS , the Town of Ithaca and Tompkins County also wanted to assure public pedestrian access in perpetuity to the portion of the Babcock Parcel containing the Finger Lakes Trail , which is an important connector between trails in Buttermilk Falls State Park and the proposed Black Diamond trail , and WHEREAS , the Town of Ithaca , Cornell University , the Finger Lakes Land Trust , and Tompkins County have negotiated the attached Agreement , which assures that the Babcock Parcel will , to the greatest extent possible , remain as open space and a natural area for the benefit of the residents of the Town of Ithaca and Tompkins County , by providing for the transfer of the Babcock Parcel to the Town of Ithaca or Tompkins County in the event that neither the Finger Lakes Land Trust nor Cornell University can , or want to , hold the Babcock Parcel as a natural area , and WHEREAS , the attached Agreement also assures public pedestrian access in perpetuity to the portion of the Babcock Parcel containing the Finger Lakes Trail , and WHEREAS , the Town of Ithaca has the authority to enter into the attached Agreement pursuant to General Municipal Law Section 247 and Town Law Section 130( 15 ) , and WHEREAS , pursuant to the New York State Environmental Quality Review Act (" SEQRA" ) and its implementing regulations at 6 NYCRR Part 617 , it has been determined by the Town Board that approval of this Agreement is a Type II action because it constitutes " routine or continuing agency administration and management , not including new programs or major reordering of priorities that may affect the environment , " and thus approval of the Agreement is not subject to review under SEQRA, and Approved on November 8 , 2007 Page 16 of 40 WHEREAS , payment for the Town of Ithaca ' s contractual rights pursuant to the attached Agreement is to be provided and appropriated from the Town ' s Park and Open Space Cash Reserve Fund , THEREFORE BE IT RESOLVED , that the Town Board hereby approves the attached Agreement and authorizes the Town of Ithaca Supervisor to execute this Agreement on behalf of the Town , provided that the Agreement contains substantially the same terms as those in the attached document and are in a form approved by the Attorney for the Town , and BE IT FURTHER RESOLVED , that the Town Board approves , authorizes and directs the Town Budget Officer to appropriate Twenty Thousand Dollars ( $20 , 000 . 00 ) from the Park and Open Space Cash Reserve Fund and forward such payment to the Finger Lakes Land Trust , Inc. MOVED : Councilman Engman SECONDED : Councilman Burbank Roll Call Vote : Supervisor Valentino , nay Councilwoman Leary , aye Councilman Cowie , aye Councilwoman Gittelman , aye Councilman Burbank , aye Councilman Stein , aye Councilman Engman , aye Motion carried . 10 . Supervisor' s Presentation of Town of Ithaca 2008 Tentative Budget Tabled discussion and moved on to Agenda item No . 15 . 15 . Consider authorization to hire a consultant to evaluate the natural characteristics of lands near Sapsucker Woods UNA ( refer to Attachment #4 ) Councilman Engman and Councilman Stein were on the committee . Councilman Stein gave a short presentation . Councilman Stein said the committee sent out approximately eighteen ( 18 ) requests for qualifications ( RFQ ) and received six responses ; the committee met and went through the six responses . The [bid ] range was approximately between $ 10 , 000 to $50 , 000 . Councilman Stein said the committee settled on two of the five as being firms we should consider seriously ; the other four were rejected for various reasons — two because the pricing was too high and another because the proposal didn 't seem to adequately address the project ; the other had various things wrong . Councilman Stein went on to say , the two proposals we wound up with , Sterns and Wheeler, which is a large consulting firm specializing in ecological consulting , with several headquarters around the east , and the other is a small concern run out of Approved on November 8 , 2007 Page 17 of 40 Ithaca . We decided to interview the two . The interviews were very detailed , where we discussed exactly what we were going to do . The prices were comparable ( $ 3 , 000 difference) — one was $20 , 000 the other was $ 17 , 000 . In the end we came to the conclusion that the smaller company had a lot of experience with the ecology of the region , that this was the one that we should go with . So we are recommending that we hire LeCain Environmental Services , Inc. (further referred to as LeCain ) to carry out this job . Supervisor Valentino said that even though she was not at this morning ' s meeting , she agrees with the selection committee' s choice of vendor. Councilman Cowie asked if this group can get up to speed quickly? Councilman Stein said yes . Supervisor Valentino said that LeCain said they can get started almost immediately and do the final details of the contract later. Supervisor Valentino called for a motion . Councilman Stein moved the selection and Councilman Engman seconded . Supervisor Valentino called for further discussion : Councilwoman Leary asked about the advantage of one firm over the other. Councilman Stein said that LeCain ' s actual knowledge was better. Councilwoman Leary said that Stearns and Wheeler know the area , too . Councilman Stein said that LeCain ' s actual knowledge of the floral and fauna of the region was important . Their team of four or five people has one person in particular on the team who has been named as being quite good at doing this sort of thing . He is good at looking at floral and fauna of the area . This is not to say that Sterns and Wheeler could not do that ; they just do not have the detailed experience with the floral and fauna of Tompkins County. Stearns and Wheeler is good with wastewater . Councilwoman Leary said that Sterns and Wheeler has knowledge , too . Councilwoman Leary concluded and asked for confirmation about the more important aspects of the contract , stating that the ( incoherent) aspect of the contract was not as important as the fauna( ? ) Councilman Stein said the corridors , buffer zones that kind of thing was of more importance . Councilman Cowie asked that this be an absolutely neutral contract and Councilman Stein said that this group is not involved in advocacy , as far as I know. Supervisor Valentino said that we have had some contact with this group through Ithaca College when we worked on the conservation zone there and asked Jonathan Kanter for confirmation . Jonathan confirmed and said that some of the people associated with this firm worked for Ichthyological Associates in Ithaca and they did a very good job on natural habitat study together. Approved on November 8 , 2007 Page 18 of 40 Supervisor Valentino called for a vote ; Mr. Kanter wanted to clarify some of the financials and suggested that the board authorize the addition of up to $ 15 , 000 to cover the 2008 portion of the study. He said that they can find the funds to cover the 2007 portion , but the 2008 portion will need up to $ 15 , 000 to cover. He asked to have that further resolved portion at the end of the resolution . Mr. Kanter also stated that Mr. Carvill created a new budget line so that we can more easily track the study . Mr. Carvill responded that he creates it to the chart of accounts ( new account code called the Sapsucker Woods Consulting ) . Supervisor Valentino asked Counselor Brock if it is alright to add that number later, and Counselor Brock asked Mr. Carvill for clarification . Mr. Carvill replied that the budget line B0405 would be created . Counselor Brock asked for clarification on the name and , after some discussion , it was changed to Northeast Environmental Study. Counselor Brock asked for clarification on the budget line for the 2007 portion of the study , asking if the B0406 line would be used and Mr. Carvill responded that the 405 line would be created and appropriate money from the 110 and 406 , and he needs the specific dollar amounts from Mr. Kanter that were appropriated from each of those budget categories . Supervisor Valentino said that we will do all that when we do our budget transfers later. Mr. Carvill asked for a point of clarification — the board is acting on the 2007 fee ; the board is also aware that they are adding a $ 15 , 000 budget line to the Tentative Budget without discussing the budget ability to pay for that . Supervisor Valentino said yes . Mr. Kanter said that is what he wants to discuss as part of the previous item . Supervisor Valentino called for a vote . TB RESOLUTION NO . 2007- 170 : Authorization to enter into contract with a Biological/Ecological Consultant to evaluate the natural characteristics of certain parcels in and around the Sapsucker Woods Unique Natural Area WHEREAS, the Town Board wishes to retain the services of a biological/ecological consultant to evaluate the natural features and the biological and ecological qualities of lands in the northeast part of the Town of Ithaca , located in or adjacent to the Sapsucker Woods Unique Natural Area , specifically Tax Parcel Nos . 70- 10- 3 . 5 , 73- 1 - 2 . 2 , 73- 1 -8 . 1 , and 73- 1 -8 . 22 totaling approximately 79 acres , and to formulate recommendations regarding possible protection of these lands to determine whether ( 1 ) conservation zoning should be extended to the undeveloped above- referenced properties , ( 2 ) revisions to the Comprehensive Plan and Park , Recreation & Open Space Plan , as they relate to these lands and conditions found on these lands , are appropriate , and ( 3 ) other zoning mechanisms or code revisions should be implemented to protect the natural features on these lands ; and Approved on November 8 , 2007 Page 19 of 40 WHEREAS , a Request for Qualifications was prepared and sent to numerous individuals and firms who provide biological /ecological services , and requested information including : • Statement of the firm ' s qualifications , demonstrating that the firm has the appropriate background , experience , staff and technical capabilities to adequately provide the services ; • A narrative statement including a description of the firm' s proposed approach to providing the range of requested services ; • The names and resumes of the project manager and key personnel who would provide the services to the Town of Ithaca , along with their background , experience , and qualifications ; • A listing of similar services ( including the sources of funding ) performed by the project manager and key personnel over the past five years ; • Hourly billing rate of the project manager and key personnel who would be providing the requested services , and standard billing rates for other related expenses ; • A preliminary estimate of the total cost of providing the requested services . WHEREAS , the consultant selection committee reviewed all six of the submitted proposals , and chose to interview the top two firms based on an assessment of their staffing expertise and qualifications , their proposed approach to the study , their experience with similar projects , their mapping abilities , and their cost estimates , and WHEREAS , the consultant selection committee has interviewed and determined that LeCain Environmental Services , Inc. is a well qualified and capable firm , now therefore . be it RESOLVED , the Town Board of the Town of Ithaca authorizes the Town Supervisor to execute a contract with LeCain Environmental Services , Inc. in an amount not to exceed $20 , 000 , said contract being subject to the approval of the Attorney for the Town , and be it further RESOLVED , the funds for a portion of this project , that which will be conducted in 2007 , is to be provided for in the General Part-Town Fund appropriated from budget lines B8020 . 406 and B8020 . 110 , totaling up to $5 , 000 , with the Town Budget Officer to record the necessary finance and budgetary entries to the Town ' s 2007 Budget , and be it further RESOLVED , that the Town Board authorizes an amount up to , but not to exceed , $ 15 , 000 to be included in the 2008 Budget in Account No . B8020 . 405 NE Environmental Study , to cover the costs of the portions of the Study to be conducted in 2008 . MOVED : Councilman Stein SECONDED : Councilman Engman Approved on November 8 , 2007 Page 20 of 40 ROLL CALL VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Return to : 10 . Supervisor' s Presentation of Town of Ithaca 2008 Tentative Budget Supervisor Valentino announced that this is the Tentative Budget that we will need to pass tonight as a Preliminary Budget . The budget does not have a lot of changes in it from last year' s budget . She said , I have recommended that we maintain the same property tax rate at $ 1 . 68 this year , and our projections are showing that we will have an adequate fund balance , that will be above our safety net amount to maintain that . I also want to mention the summary sheet I passed out earlier, the fire protection we put in the budget the same rate as last year, but this is subject to change depending on the final fire budget from the city of Ithaca . We may be looking at some increase in the fire tax for 2008 , depending on how things shake out and how the board feels about the fund balance . Supervisor Valentino advised that it has always been her preference to keep the majority of fund balance in the "A" fund , the biggest one , because money that' s in that fund balance , that' s on reserve , can be moved to the Part Town Fund ; the Highway Fund or the Fire Protection Fund ; $ cannot be moved from the other direction . She said , as we go through the budget , we can review the line item ' s impact on the fund balance . Supervisor Valentino said this 2008 budget includes the addition of one ( 1 ) Planner position for an estimated 2 year appointment to help complete the Comprehensive Plan . That estimate is $67 , 420/year. She also wanted to make the Board members aware that she included an increase of one Code Enforcement Officer Position , due to the increasing demand on that office . Fire inspections are falling behind . She said that we used to do 100 inspections per year, but with the changes in the law it is anticipated that we will need to do 300 per year. Supervisor Valentino said the new budget includes a 3 % cost of living adjustment for all of the town employees . It does not include discussion that the Personnel Committee has been having regarding bringing certain positions in line with market . Supervisor Valentino suggested a couple of measures to correct this : figure out how to do the total funding this year, or she would encourage the board to at least do some partial increase on those people that are slipping behind , similar to what the City of Ithaca is doing incrementally to help move those jobs up . To at least show our employees our good faith and understanding that there are certain jobs that are slipping behind and we need to make some commitment to do that . Supervisor Valentino said that the sewer fund reflects a $ 10/unit decrease in the benefit assessment ; stating that this is due to the declining of our debt obligation . The water fund reflects a $ 10/unit increase in the benefit assessment and this increase will help town meets its outstanding debt . The increase in the water unit will probably have some negative effect on our property owners who do not have sewer. Approved on November 8 , 2007 Page 21 of 40 Supervisor Valentino offered to go over the fund balances and asked if any of the board members had any questions . Supervisor Valentino said that our fund balance looks OK right now. This could be affected by Fire Protection ; the SPCA ; and the other requests , such as the request received from TCAT and the Library . She stated that she would caution the Board members that TCAT and the Library are 501 c( 3 ) organizations . She reminded the board members that just as we turned down TCRD last year and the Downtown Partnership last year , based on the fact that funding to those groups would be a gift ; she thinks the same thing is true of the Library and , definitely , TCAT right now. Supervisor Valentino wanted to just point something out about the Library , too , in that the extra 1 % ( $ 12 , 000 ) sales tax sharing from the county to the town has not been occurring . The city does collect , because the city sued the county and it was found that they have standing . Also , when the county moved the library into the city , that commercial property went off the tax rolls ; the county has said that they would make a contribution to the city of an in lieu of tax for use of that property and they have never done this. Supervisor Valentino went on to say that as part of that settlement , ( 1 % sales tax sharing ) the Town received about $20 , 000 for Gadabout , and different groups at different times received money , saying that the Town essentially received about $20 , 000 from the City from this old resolution called the Bev Livesay Waltros Resolution . Three years ago the town voluntarily said it would pickup the $20 , 000 in an effort to maintain intermunicipal cooperation ; later, when the town was having a tough time [financially] and asked for the money back , the county refused to give it back . Supervisor Valentino believes it is of greater importance to sit down with the Council , of Governments and come up with an agreement with the County. Supervisor Valentino believes that having smaller groups , such as the library , come begging to the Town for money does not set a good precedent . Councilman Engman suggested setting procedure by asking questions about individual budget items and then move to debate about individual items . He had a couple of questions : 1 . Fund balance — Last year we spent $ 13 , 078 for the town employment program and this year we' re being asked to spend $20 , 549 , and apparently none of that was in the Tentative Budget ; we are looking at a $20 , 549 increase . He had two questions about that : ( a . ) Youth Employment Program — why wasn 't it in the budget? and ( b . ) Why is there this rather large increase of about 30 % over last year? Supervisor Valentino said that it was not in the budget because the Joint Youth Commission had not met to make its recommendations to us . The $20 , 000 was an oversight in some ways . Mr. Carvill stated that the total annual youth appropriated budget runs about $ 119 , 000 ; of that amount approximately 51 % is absorbed by the town , and the remaining 49 % is received through the County Youth Bureau , through State Youth Program and state aid . We have received 50 % of that — it' s a 50- 50 share . The $20 , 549 , which is a part of that full $ 119 , 000 , it' s not in addition . He explained that every year the Youth Bureau Approved on November 8 , 2007 Page 22 of 40 reshifts program needs ; if one program has excelled over the previous year, they reshift some of that financial support and they eliminate another program . The same dollar amount has remained the same from year to year. When we originally prepared the budget the Joint Youth Commission had not provided that number yet . Councilman Engman asked why there still is an increase of $ 7 , 471 over 2007 and $ 5 , 000 of that is for new youth to be hired for the summer. I guess my question is , has there been a great demand for that youth employment program ? Mr. Carvill answered that Marnie has received great demand to place more and more young people . Councilman Engman ' s second question was about the Fire Protection Fund . Asking about information contained in the sheet handed out at the last meeting [Mr. Carvill ' s fund balance worksheet] , there was an item questioning whether or not we should reduce the Fire Protection budget by $ 50 , 120 . He said that was probably before we knew about the two additional positions — but the two additional positions will total $22 , 000 for six months , Councilman Engman wanted to know if we still need this full $ 50 , 000 ? Mr. Carvill answered that he would propose to the board that it is the board ' s discretion whether they want to keep it or not ; however he would propose that the board not delete it from the budget . Mr. Carvill explained that under the terms of our contract , with the city of Ithaca , if the city came back to us and wanted to purchase , for example , rescue equipment and the purchase amount exceeded the $25 , 000 limit , we would not have enough funding . This would make us short in the Fire Fund and we would then have to dip in to the General Fund , which would have an adverse effect in the 2009 budget for not only the Fire Fund , but also the General Town-wide fund tax rate . It would impact two rates in 2009 . Councilman Stein asked a couple of procedural questions : he asked about the discussions and the items to be voted on tonight and found out that the items under discussion will be voted on at this meeting . He wanted to know the process insofar as " Move" and " Discuss" . Supervisor Valentino advised that the procedure would be to go one by one and " Move" and " Discuss" . He then asked about tax rates staying the same , with increases in various lines in the budget and asked how there cannot be an increase in the tax rate . Mr. Carvill explained that we are discussing two distinct funds , the General Townwide Fund and General Part Town Fund . The General Part Town Fund is the fund in which planning and zoning services are provided to the community ; that fund is distinct to us because the Village of Cayuga Heights has its own Planning and Zoning . Therefore we avoid double taxation to the Village taxpayer in the townwide rate , by segregating those costs . In the " B " Fund , as it' s known , there is no tax increase . In order to meet the additional expenses ( additional positions to be considered ) they are budgeted for in this Tentative Budget . Adding them to the budget has absorbed the entire excess amount Approved on November 8 , 2007 Page 23 of 40 of fund balance that the " B" fund has . Adding these to the budget , after the budget is approved , will net us $ 174 in fund balance . Councilman Stein repeated his concern about keeping the tax rate the same if costs are increasing . He believes it is more prudent to increase the tax rate to cover the expenses and keep the fund balance where it is now. Supervisor Valentino reminded Councilman Stein that the Part Town Fund is totally funded by Sales Tax revenues ; not the property tax . She said that sales tax revenues have been growing at a very steady rate every year, and sales tax revenues are a large part of our revenue stream . Our mortgage tax money also provides a fairly hefty amount and Mr. Carvill has done a good job of investing our funds . I believe we came in at something like $400 , 000 so far this year in interest in funding that we have been able to add to that mix. She cautioned that just looking at property tax revenues as a major funding stream does not provide a total picture . Councilwoman Leary asked Supervisor Valentino to repeat the story about the County' s $20 , 000 . Supervisor Valentino explained that years ago , when the county was allowed by the state to increase the sales tax level to 8 % , the county decided to keep all the money for itself ( extra 1 % ) . Depending on the sales tax revenue taken in , the revenue amount swells and contracts based on a formula . The county started reimbursing us for certain services and at some point in time the county discontinued giving the money to us ( City and Town ) . Councilwoman Leary asked about the 7 % sharing , and Supervisor Valentino explained that there is a sharing of that — we have a formula . Councilwoman Leary asked why there is a difference between the two , asking how can the county share and then not share? Supervisor Valentino said that there was an agreement between the town and the county. Every county does this and once the formula is set it is hard to change it . Mr. Carvill said that he has researched the sales tax revenue stream , and he cannot get copies of the revenues . He has never been able to get to the bottom of it . Supervisor Valentino said the city keeps its own — revenues collected through sales within the city. Supervisor Valentino said the county share of all the sales tax money comes from the city and all of the towns . The city keeps all its share of its sales tax money for itself; all the money that is collected in the city — a certain percentage of it goes to the county and the rest of it stays in the city . In all the townships and villages , the other pot of money the state says has to be distributed to the municipalities ( of that 7 % ) is a formula that is set up differently in differently in other towns . 14. Consider recommendation ( s ) from the Personnel Committee Approved on November 8 , 2007 Page 24 of 40 Councilman Engman asked to discuss the personnel aspects of the budget . He asked about the temporary position in the budget ( Planner) to help with the comprehensive plan , which he favors , but he does have concerns about the permanent Code Enforcement position , because it can be very long term . He suggested doing this half- time and perhaps contracting with another municipality for Code Enforcement . Supervisor Valentino asked for clarification . Councilman Cowie asked about Personnel Committee recommendations and Councilman Stein asked to discuss this now, as well . Councilman Cowie pointed out the memorandum (refer to Attachment #5) from the Personnel Committee , stating that there were three requests for various types of personnel : two are additional seasonal laborers that we recommend keeping in the budget ; one is an additional planner for a two year position , and we recommend keeping that in the budget as well ; the issue that Councilman Engman just raised regarding the Code Enforcement Officer is something that we are still evaluating on the Personnel Committee , too . The workload coming up , and state mandates , has created a pressing need for more coverage . We have considered talking with the Fire Department , Supervisor Valentino stated that she already talked with the Fire Department , stating that the things they can offer would not reduce our workload at all . Councilman Cowie agreed that the Fire Department was just looking for the low hanging . fruit of the code enforcement world , but that the Personnel Committee is interested in pressing this a little further, just to clarify. To answer Councilman Engman ' s question , he offered that the committee is finding difficulty in finding someone from another municipality to cover us. Supervisor Valentino stated that other municipalities have been trying to contract with us . Councilman Stein said that the backlog in inspections should be filled by the Fire Department , and would like to see an agreement with the Fire Department . Mr. Dan Walker, Director of Engineering , cautioned that if we ask the Fire Department to do something close to a full time equivalent , the cost of the fire contract will increase . He also cautioned that an outsider doing inspections may not be as thorough because our own people look at all of the codes and ordinances when doing an inspection ; not just the fire code . Councilwoman Leary agreed with the importance of having our own employee vs , having an outside employee doing the code enforcement job . Approved on November 8 , 2007 Page 25 of 40 Supervisor Valentino asked Councilman Stein whether or not he wanted the [code] position removed today and he said yes , remove it . Councilwoman Leary asked if it could be put back later. And Councilman Stein said , yes . Supervisor Valentino said that it' s based on revenues and if we have enough fund balance to do it , then we can . Councilman Cowie asked about fire inspections and whether or not they are fee based . Mr. Walker explained that they are fee based , but that they have been kept artificially low so that homeowners are not discouraged from getting building permits. Fire safety is a little closer [to covering its budget] because we did charge $50 minimum for fire safety ( minimum ) and $ 35/hour for the doing the inspection . Councilman Cowie asked Mr. Walker to speculate how much annual revenue we could anticipate receiving through more extensive inspections . Mr. Walker explained that he is trying to look those numbers up for the next committee meeting . Councilman Burbank asked , " what trips a fire inspection "? Mr. Walker explained that if it' s a residence unit , other than single family or two family homes , if there' s any rental apartment ; that trips the code . It' s based on size and classifications — some are annual ; some are triennial . There' s a new one in there now that we have to do the dormitories in the colleges , which we had not been doing before . Councilwoman Leary said we need to get the fees up to where we start making more money . Supervisor Valentino asked whether we should leave this in the budget as a place holder or take it out? Supervisor Valentino asked if there is consensus on leaving it in the budget and Councilman Engman said that he prefers listing it as half-time . Councilwoman Leary said that she prefers having it as full-time because there is enough [work to be done] for full -time . Councilwoman Gittelman and Supervisor Valentino agree with Councilwoman Leary Ms . Judy Drake , Human Resources Director said that this particular position would require another board action to create the position and set the job description ; only then would we would be able to move forward with filling it . The Planner position has already been classified , but this position would require another step . Approved on November 8 , 2007 Page 26 of 40 Mr. Carvill offered some financial advice regarding additional positions . He explained that the " B" fund , which funds these positions , was short $263 , 000 ; to meet that shortfall it required a transfer of $ 112 , 000 of sales tax money , which was in the budget to be received by the General Fund — the "A" fund . $ 112 , 000 of that was provided to the " B" fund to lower that shortfall . The highway fund balance proved to be strong , demonstrating that we could shift the difference of $ 153 , 000 to make up that shortfall in sales tax , to the " B" fund . That brought the " B" fund with these two positions fund balance to $0 . He cautioned the board members that they have now added $ 15 , 000 to that budget . He said , we do not have $ 14 , 800 and some dollars in the " B" fund to meet the budgeted expenses . So that means that while you ' re addressing this , the $50 , 000 that' s for sales tax revenue that has been budgeted for in the town wide fund , we ' ll need to shift that revenue to make up that shortfall . That shift results in a 4 . 7 decrease in revenue or a tax adjustment upward . When you do a " place" position , it' s as if we ' re appropriating money out of fund balance . Supervisor Valentino said that we have excess fund balance in our "A" fund that we can use to take care of any emergency for the part town budget . Mr. Carvill said that we have $302 , 000 . Supervisor Valentino asked Mr. Carvill if our general fund would wind up with $ 110711506 ? Mr. Carvill said that we have budgeted for two positions , a planning officer and a zoning officer. Councilman Stein wanted to know why we have segregated budgets . Mr. Carvill explained that the Village would be double taxed if we did not . He explained that we are only discussing sales tax money ; not levy money ; we cannot take levy money. He said that he cannot take tax wide levy money and give it to the " B" fund . We can provide any other form of other revenue , other than levy money to any fund . Councilman Cowie asked about extraordinary legal expenses and asked which fund pays for that . Mr. Carvill stated that he allocates charges to the fund that derives the legal support. Supervisor Valentino said that she wants to look into the legal expenses more closely before the budget is passed . Councilman Cowie suggested leaving this as a placeholder for now. Supervisor Valentino proposed that we leave it in the budget at its current level , as a place holder , until we have explored all our different thoughts . Approved on November 8 , 2007 Page 27 of 40 Supervisor Valentino called for a motion — Straw vote : 6 board members in favor and one opposed ( Councilman Engman ) . 13. Consider Personnel Committee ' s recommendation of cost-of- living adjustment to the 2008 wage scale ( See attachment #6) Councilman Cowie explained that the cost-of- living adjustments are based on the Consumer Price Index ( CPI ) , Northeast Urban and the towns under 50 , 000 , and the committee met with the employee relations committee and found overall acceptance to the 2 . 2 % increase . Supervisor Valentino would like to see a 3 % increase . She said the city of Ithaca is looking at 3 . 4 % and most of the towns and villages around here are looking at more than 2 . 2 % . Councilwoman Leary suggested that we stick with the formula we agreed on last year. Councilman Cowie believes that we need to separate the classification system from the cost of living adjustment . Councilman Stein discussed the comparability study vs . the cost of living increase and the responsibility to the taxpayers . Councilman Engman would like to see us stick with the formula for awhile because it will balance out. Board members briefly discussed the cost of living allotment and the direction they want to go . Mr. Kantor asked the board members to consider a range whereby they would not go below a certain threshold or above a certain threshold ; otherwise there could be wild fluctuations from year to year. Councilman Cowie suggested a reward incentive and longevity — making that a more substantial aspect of the compensation package . Ms . Drake offered that a STEP system mirrors what Councilman Cowie is referring to . Supervisor Valentino mentioned that our revenue stream does not always follow inflation . One does not equal the other. She thinks Mr. Kantor' s suggestion of keeping a balance is worthwhile . Mr. Carvill said that he has a problem , personally , with his own wage . Councilwoman Leary discussed the fairness of being a fair- minded employer and taking care of the employees and the practical- minded aspects of being a small employer with Approved on November 8 , 2007 Page 28 of 40 a very small number of employees and the cost of labor is spread out over the entire town . This is just one of many expenses . Supervisor Valentino said that paying a fair wage is one of the most important aspects . Councilman Burbank wants to stick to the decision made last year so that the board members do not have to continue with this discussion . It is emotionally laden , and causes us to challenge the value of our workforce . I want there to be an objective standard . If this is truly not the right standard , let' s look at a better standard . We have a tremendously wonderful staff and we want to treat them right . Supervisor Valentino asked to call the vote . Councilman Engman would like a motion . If the Personnel Committee is discussing a certain thing and wants to make a recommendation and move a certain result , that would be one way to do it . Having discussion does nothing to alter the result. He asked to make a recommendation , put it in the motions , second it and then have a debate on that , and then make a decision . Councilman Stein- moved that we have a COLA increase at 2 . 2 % according to the Personnel Committee ' s recommendation — to move it into the prelim budget Councilman Cowie added that there other CPI ' s available , but they are not supported by the Federal Government . He would be very interested in looking into alternative CPI ' s because they might be a more honest reflection of cost of living adjustments . Second — Councilman Cowie TB RESOLUTION NO . 2007- 171 : Approval of 2008 Wane Scale WHEREAS , on May 7 , 2001 , the Town Board established a Wage Scale , which set the Hiring Minimum and Job Rate for each job classification , which are to increase each year based on a Cost of Living Adjustment ; and WHEREAS , the Town Board in 2006 established a formula using the Consumer Price Index to calculate the Cost of Living Adjustment ; and WHEREAS , the calculation to be used is the percentage increase from July of the previous year to July of the current year of the CPI : Urban Wage Earners and Clerical Workers : all items — the Northeast Urban and the Class D ( under 50 , 000 ) , in which the two percentages are averaged to establish the Cost of Living Adjustment ( COLA) percentage ( rounded to the nearest tenth ) ; and WHEREAS , the calculation of percent change to July 2007 from July 2006 is : Northeast Urban 2 . 1 ( 217 . 879-213 . 500 )/213 . 500 Approved on November 8 , 2007 Page 29 of 40 Class D 2_3 ( 199 . 207- 194 . 800 )/ 194 . 800 Total : 4 . 4 / 2 = 2 . 2 % WHEREAS , the Personnel Committee recommends the COLA to be a 2 . 2 % increase to the Hiring Minimum and Job Rate for all classifications and for those employees beyond the Job Rate ; and WHEREAS , the Personnel Committee and Employee Relations Committee met to discuss the recommended COLA increase ; Now, therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve a 2 . 2 % increase to the Job Rate for all classifications of the 2008 Wage Scale , and for those employees beyond the Job Rate . MOVED : Councilman Stein SECONDED : Councilman Cowie VOTE : Supervisor Valentino , nay; Councilman Burbank , aye ; Councilwoman Gittelman , nay ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . Funding of Town Youth Employment Program Councilman Cowie added that the Personnel Committee would be interested in hearing suggestions regarding a formula to be used to calculate cost of living adjustments . Councilwoman Leary thought it would be beneficial to look at the Alternative CPI because she agrees that the change in the Federal COLA was to hold down the cost of increase in Social Security increases . It does not apply to older people and it takes into account things that most people use . It is not food , gas or health care . Supervisor Valentino asked Councilman Cowie to look into it and report back to the Board . She thought that they could work something out that everyone felt comfortable with . Councilwoman Leary added that the discussion about the cost of living adjustment was very helpful . She voted for the resolution because of the point that it is a basis and it doesn 't preclude market adjustments for certain people or levels . Councilman Engman moved that the Town Board approve $20 , 549 for the Town Youth Employment Program . Supervisor Valentino seconded the motion . Board members were unclear of what was being moved . Councilman Engman explained that the item was included in the October 4 , 2007 budget meeting packet Approved on November 8 , 2007 Page 30 of 40 materials . The Town spent $ 13 , 078 for the Youth Employment Program , but nothing was put into the budget . So this year there was a request for an increase so the total amount that would be allocated and would need to be added back into the Tentative and then Preliminary Budget is $20 , 549 . Supervisor Valentino wondered if it was specifically for the Youth Employment Program . Councilman Engman confirmed that it was . Councilwoman Leary asked why the Town was increasing the funding for the program and wondered if it was a core activity of the Town to employ young people . She further asked why the program existed to the extent that it does and if there was a limit to how much the Board would be willing to fund . Supervisor Valentino responded that the program has surprised everyone . There is a real needed in the community for the program . It is a huge gap that is not being addressed elsewhere . Supervisor Valentino commented that many of the children that complete the program are able to get regular employment . She added that many of the children funneled through the program the Town does not have to pay for because the employer is paying them . Councilman Stein asked where the youth were being employed . Several answered that the youth are employed at the Science Center, PRI , YMCA , and various other businesses throughout the community. Councilman Stein asked who funded the program . Supervisor Valentino clarified that the program is funded by the Town . Mr. Carvill added that the Town receives 50 % State aid . Ms . Drake clarified the program was through the Joint Youth Commission . She explained that the Town took the program over when they hired the Recreation and Youth Coordinator from Cornell Cooperative Extension . It is an example of how much a program is able to grow when it is administered by in- house staff. Councilwoman Leary asked if the demand has increased because of applications from youth . Supervisor Valentino confirmed that there has been a huge number of applicants . Councilwoman Leary wondered what would happen if the Town did not fund the program . Supervisor Valentino responded that the youth would not be placed in jobs without the funding . Ms . Drake added that the program also includes the youth that work at the Town ' s Public Works Facility on park projects . Councilman Stein asked how much the Village of Lansing and the Village of Cayuga Heights pay for the program . Mr. Carvill responded that the Village of Cayuga Heights receives a State Aid reimbursement of $ 10 , 480 , which is passed through to the Town for the youth placement program . He further explained that the program consists of Coddington Road , Cooperative Extension , the Learning Web , Town Youth Employment , and Workforce NY . The program cost is $ 118 , 000 , of which the Town receives 51 % State Aid . The other 49 % is provided out of Town funds . Councilwoman Leary asked if the money is used to pay the salaries of the youth workers . Supervisor Valentino confirmed that it was for salaries and stipends . Mr. Approved on November 8 , 2007 Page 31 of 40 Carvill added that it also pays for some salaries and staff programming at Cooperative Extension . Supervisor Valentino explained that the Town has placed many more children than there is money because some providers pay the salary for the youth , but the Town places them with the employer. Councilwoman Leary wanted to know what is the limiting variable . Is it running out of places to place the youth? Supervisor Valentino responded that there are plenty of places available , but there has been more children than funds available . There is a waiting list for the program . Councilman Cowie asked if the Board does not grant the increase , then "X" number of children will not have jobs . What does "X" equal ? Mr. Carvill thought that Ms . Kirchgessner had to turn away approximately 60 applicants . They hoped that the increase in funding would pay for an additional 30 or 40 more youth for 2008 . Councilman Stein asked for clarification as to whether or not the Town was putting in $20 , 000 of their own funds into the program . Mr. Carvill clarified that the Town receives 50 % of the money from New York State . The Town needs to provide $ 118 , 000 upfront , but the total cost to the Town is $ 10 , 000 . Councilman Stein asked if Cayuga Heights and the Village of Lansing contributed the same amount . Mr. Carvill answered that they budget $ 10 , 000 for the program , but the Town monitors the program for them so they give the Town the money . Councilman Burbank asked if it is a fixed sum or is it dependent on the amount funded by the Town . Supervisor Valentino explained if the County increases the amount of funding then the State reimbursement increases . Councilman Burbank asked if the amount will be affected by the Town ' s increased funding . Mr. Carvill responded no . Councilman Burbank stated that it was real new money on part of the Town . He was not clear if there were other similar programs in Tompkins County. Ms . Drake explained that there is the Youth Employment Services ( YES program ) for City of Ithaca residents . Job Link requires that the applicants meet certain criteria . Supervisor Valentino stated that this is the only program that provides this service to Town residents . Councilwoman Leary thought the amount funded should be limited to what the Town can receive in matching funds . She felt strongly that there needed to be a limit on what the Town would fund because it is not the Town ' s primary function to employ children . Councilman Engman explained that a limit is being put on it by the amount being put into the budget . The Town is putting in $20 , 549 , half of which is being reimbursed . The limit is how much the Town allocates . Supervisor Valentino brought everyone ' s attention back to the motion on the floor. She reminded everyone the motion was to put $20 , 549 into the budget for the Youth Employment Program . Councilwoman Leary asked again how high the funding could go based upon matching funds . Councilman Burbank explained that the matching funds will not expand . Councilwoman Leary stated she is not in favor of expanding the funding beyond what it was . She did not see an end . It is whatever the Board feels like allocating each year. Councilwoman Gittelman explained that the Joint Youth Commission is asking for Approved on November 8 , 2007 Page 32 of 40 $20 , 500 because there is a demand for the program . If $ 30 , 000 is requested for 2009 then the Board can deny the request . The Board wrapped up discussion and voted on the motion . TB RESOLUTION NO , 2007- 172 : Funding for the Town Youth Employment Program Resolved , that the Town Board approve $20 , 549 for the Town Youth Employment Program . MOVED : Councilman Engman SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , absent ; Councilman Cowie , aye ; Councilwoman Leary , nay. Motion carried . Fund Community Science Institute Councilman Engman moved that the Town Board increase water monitoring funding by $ 5 , 000 rather than the $ 10 , 536 requested . The Town funded $ 6 , 000 in 2007 . He thought that the Community Services Institute is doing a wonderful job , but they are expanding very rapidly and probably do not need to do as many sites and samplings as planned . He moved that the Town budget a total of $ 12 , 500 . Councilman Burbank seconded . Supervisor Valentino agreed it is a good program and thought that there needed to be coordination to figure out who is monitoring what . Ms . Brock clarified that the funding would be for $ 11 , 500 . The Board and staff discussed whether or not the program should be funded through the B-fund or the A-fund . It was decided that it should be funded through the B-fund as it has been in the past . Councilman Engman reminded everyone that they needed to vote on the motion . Supervisor Valentino called for a vote . TB RESOLUTION NO. 2007- 173 : Funding for the Community Services Institute Resolved , that the Town Board budget for a total of $ 11 , 500 to the Community Services Institute for water monitoring . MOVED : Councilman Engman SECONDED : Councilman Burbank Approved on November 8 , 2007 Page 33 of 40 VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously. Fund Tompkins County SPCA Councilman Engman moved that the Town allocate $41 , 400 , even though the Town might not end up spending that amount . It depends on what negotiations can be done between the Council of Governments and the SPCA . He felt strongly that the Town needed a place holder because they are legally obligated to provide dog control services . Councilman Engman moved $41 , 400 to be put into the budget for animal control functions . Councilwoman Gittelman seconded . Councilman Cowie asked if any progress has been made on a possible contract . Supervisor Valentino disagreed with Councilman Engman and thought the Board should hold off on allocating monies and decide at the final budget . The other municipalities are doing that as well . She wants the municipalities to be as consistent as possible when they talk to the SPCA . Supervisor Valentino thought the City budgeted the same for 2008 as they did for 2007 . Councilman Cowie asked if the Council of Governments was going to move someplace on dog control services . Is there energy for cohesive planning . Supervisor Valentino thought so and felt it was a good test for them . Councilman Cowie thought it would be ideal for them to do so . Councilman Stein asked Councilman Engman if he had any comments on the funding . Councilman Engman responded that he did not. The only reason he made the motion was because he was unaware that the other municipalities were going to have lesser amounts in their budgets . As a bargaining chip , the Town can always revisit the issue at the next board meeting . He did not understand that part of it and was happy to have keep funding at the 2007 level , but would like to reserve right to revisit it at the next meeting . Councilman Engman withdrew his motion . Councilwoman Gittelman agreed . Councilman Cowie urged the Council of Governments to move forward on the issue . Fund Tompkins County Library Councilman Stein moved to allocate $25 , 000 to support the library . Supervisor Valentino thought it would be illegal for the Town to do so , but Councilman Stein did not think it was . Councilman Stein stated he discussed the issue with Ms . Brock and it was his understanding that the Town could give the money to the County with a stipulation . that it go to the library and there would be nothing illegal about it . Supervisor Valentino responded that' s true . Councilman Engman reminded the Board that there needs to be a second to the motion before discussing the issue . Councilman Burbank seconded the motion for purposes of discussion . Approved on November 8 , 2007 Page 34 of 40 Councilwoman Leary and Councilman Stein discussed the City' s $ 12 , 000 contribution to the Library and whether or not the Town should contribute to the Library. Supervisor Valentino asked if the Board was ready to vote on the motion . Councilman Engman wanted to offer an amendment to the motion . He thought $25 , 000 was too much to start a contribution with . The amount needed to be much more modest and get more information about Library usage by Town residents. Councilman Engman moved that the Town make a contribution to Tompkins County for support of the Tompkins County Public Library in the amount of $ 10 , 000 . Councilman Stein seconded the amendment . Councilman Cowie commented that if the Board does not have enough information and there is another avenue to be taken , then why open the door now. Councilman Stein responded that the door needs to be open now because the Library is a good thing and it is stressed financially . Supervisor Valentino brought the Board ' s attention to the amendment of the original motion . She called for a vote on the amendment . TB RESOLUTION NO . 2007- 174 : Amendment of Proposed Resolution to Provide Funding for the Tompkins County Public Library Resolved , that the Town Board contribute to Tompkins County earmarked for Tompkins County Public Library in the amount of $ 10 , 000 instead of $25 , 000 as proposed . MOVED : Councilman Engman SECONDED : Councilman Stein VOTE : Supervisor Valentino , nay ; Councilman Burbank , aye ; Councilwoman Gittelman , nay ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , nay ; Councilwoman Leary , aye . Carried . The resolution was successfully amended to change proposed funding from $25 , 000 to $ 10 , 000 . Supervisor Valentino called for a vote on providing funding to the Library . TB RESOLUTION NO . 2007- 175 : Provide Funding for the Tompkins County Public Library Resolved , that the Town Board contribute to Tompkins County earmarked for Tompkins County Public Library in the amount of $ 10 , 000 . MOVED : Councilman Stein SECONDED : Councilman Burbank Approved on November 8 , 2007 Page 35 of 40 VOTE : Supervisor Valentino , nay; Councilman Burbank , aye ; Councilwoman Gittelman , nay ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , nay ; Councilwoman Leary , nay. Motion failed . Councilman Cowie urged that there be intermunicipal coordination for funding of the Library. Supervisor Valentino agreed and stated that they needed to do a spreadsheet of who pays for what . Councilwoman Leary is sympathetic to the Library , but thought it was important not to vote to allocate money at this point because there are unanswered questions . Fund Northeast Environmental Study Mr. Kanter brought the Board ' s attention to the Northeast Environmental Study. The Board needs to approve the allocation of $ 15 , 000 in line B8020 . 405 as recommended by Mr. Carvill for the Northeast Environmental Study, Councilman Engman moved it and Councilman Burbank seconded . TB RESOLUTION NO . 2007- 176 : Allocate $ 15 , 000 for the Northeast Environmental Study Resolved , that the Town Board allocate $ 15 , 000 in line B8020 . 405 as recommended by Mr. Carvill for the Northeast Environmental Study . MOVED : Councilman Engman SECONDED : Councilman Burbank VOTE : Supervisor .Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously . Agenda Item No . 12 = Discussion and Consider Adoption of Town of Ithaca 2008 Tentative Budget as the 2008 Town of Ithaca Preliminary Budget Supervisor Valentino moved adoption of the 2008 Tentative Budget as the 2008 Preliminary Budget . Councilman Stein seconded . Ms . Brock directed the Board ' s attention to the resolution in their packet. There is a Whereas in italics . It should read , at its meeting on October 15 , 2007 . " Supervisor Valentino called for a vote . TB RESOLUTION NO . 2007= 177 : Adoption of the 2008 Town of Ithaca Tentative Budget as the Town of Ithaca 2008 Preliminary Budget Approved on November 8 , 2007 Page 36 of 40 Whereas , the 2008 Town of Ithaca Tentative Budget was filed with the Deputy Town Clerk on September 6 , 2007 and distributed to the Town Board for their review, and Whereas , the Town Board reviewed and amended the Tentative Budget at its meeting on October 15 , 2007 , and Now , therefore , be it Resolved , that the Town Board of the Town of Ithaca hereby adopts the 2008 Town of Ithaca Tentative Budget as amended as the 2008 Town of Ithaca Preliminary Budget . MOVED : Supervisor Valentino SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously. Agenda Item No . 16 = Consider consent agenda Councilman Stein moved and Councilman Burbank seconded the consent agenda . TB RESOLUTION NO . 2007= 178 : Consent Agenda Items BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for the following Consent Agenda Items : a . Town of Ithaca Abstract b . Waive Tutelo Park Use Fee for " Step It Up 2007" MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously . TB RESOLUTION NO , 2007- 178a : Town of Ithaca Abstract WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and Approved on November 8 , 2007 Page 37 of 40 WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 4270-4408 General Fund Townwide $ 97 , 926 . 89 General Fund Part Town $ 12 , 459. 39 Highway Fund Part Town $ 51 , 255 . 65 Water Fund $ 324 , 032 . 83 Sewer Fund $ 52 , 362 . 66 William & Hannah Pew Bikeway $ 45 , 702 . 90 Fire Protection Fund $ 21 1 , 759 . 27 Forest Home Lighting District $ 192 . 97 Glenside Lighting District $ 75 . 19 Renwick Heights Lighting District $ 104 . 04 Eastwood Commons Lighting District $ 202 . 55 Clover Lane Lighting District $ 24 . 57 Winner' s Circle Lighting District $ 67 . 19 Burleigh Drive Lighting District $ 83 . 74 Westhaven Rd Lighting District $ 278 . 50 Coddington Rd Lighting District $ 164 . 53 Trust & Agency $ 2 , 931 . 76 TOTAL : $ 799 , 916 . 13 MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously. TB RESOLUTION NO , 2007- 178b : Waive Tutelo Park Use Fee for " Step It Up 2007 " Whereas the Town of Ithaca Town Board recognizes that global climate change is a real and pressing problem that needs to be addressed at all levels of government , domestically and internationally , and Whereas the organization called " Step It Up 2007" , based in Manchester, New Hampshire , has called for a National Day of Climate Action on November 3 , 2007 , and Approved on November 8, 2007 Page 38 of 40 Whereas local residents are planning a gathering called " Step it Up —Who ' s A Leader?" as part of this campaign and have requested use of the Tutelo Park Pavilion on the day November 3 , 2007 between the hours of 10 am and 5 pm , and Whereas this event was discussed at the October 9 , 2007 Recreation and Human Service Committee and the Committee concluded that the educational and civic goals of this event are consistent with our mission of providing educational opportunities for the entire community ; Now Therefore Be It Resolved that the Town of Ithaca Town Board authorizes the Town of Ithaca to be a co - sponsor of this event and support it by waiving the pavilion use fee of $ 100 and asking our Recreation and Youth Coordinator to provide limited staff support , and Furthermore we invite and encourage residents of our community to attend this event and become involved in all efforts to reduce global warming . MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , Xm aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously . Agenda Item No . 17 - Report of Town Committees No reports . Agenda Item No . 18 - Intermunicipal Organizations Councilman Burbank reported that the Access Oversight Committee is hanging by a thread because the City' s representatives are resigning . The Committee is struggling to get a quorum . Agenda Item No . 19 — Report of Town Officials ( See attachment #7 ) Director of Engineering Mr. Walker announced that there is going to be a Community Forum on energy at Ithaca College on Saturday , November 17 , 2007 . Director of Planning Mr. Kanter informed the Board that the annual inspection of the Ferguson Property was added to his monthly report . Approved on November 8 , 2007 Page 39 of 40 Human Resources Specialist Ms . Drake highlighted the employee security survey attached to her monthly report . She asked that board members review the survey. Councilman Engman thought it was an excellent survey . Councilman Cowie commented that there seemed to be some uncomfortable stuff coming up in the survey. Ms . Drake thought that there might be some things that the Personnel Committee might want to look at . Ms . Drake added that information regarding the Year End luncheon will be coming out shortly . Attorney for the Town Ms . Brock brought the Board ' s attention to the correspondence . The letter from the NYS Department of Agriculture and Markets was included regarding their review of the Six Mile Creek Vineyard complaint . Fire Commissioner' s Report The Board decided to continue with the monthly report from the Fire Commissioners through the end of the year. Then they can look into it at the beginning of the year. Agenda Item No . 20 — Correspondence See attachment #8 Agenda Item No. 21 - Consider Adjournment Upon motion by Councilman Stein , seconded by Councilwoman Gittelman , Supervisor Valentino adjourned the October 15 , 2007 meeting of the Ithaca Town Board at 9 : 45 p . M . AK esp fitfully Submitted , ren M . 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AG 4leolf Wl c T1fe `iY or, _�T � � .�! �, i�`S C,,xlrTy ur /1L TP1,9 6c111,) 7y `'VWCVe6 7W A ITHACA FIRE DEPARTMENT " lk BOARD OF FIRE COMMISSIONERS REPORT October 2007 PERSONNEL STAFFING LEVELS 1 Chief 2 Deputy Chiefs 4 Assistant Chiefs 7 Lieutenants 50 Fire Fighters 64 On duty personnel 1 Lieutenant on Administrative Leave (207- a status pending ) 1 Fire Fighter on Injury Leave 1 Fire Alarm Superintendent 0 . 5 Executive Assistant 0 . 5 Financial Clerk 0 . 5 Financial Clerk Total employees as of 10/01 /07 — 68 . 5 MUTUAL AID CALLS — From : To : Cayuga Heights , Trumansburg SELECTED CALLS — On 9/12/07 , 1808 hours , A Shift quickly extinguished a kitchen fire at 415 Campbell Ave . SUPPORT 30 Vehicle work orders were written and 22 were closed . TRAINING — See Attached report . Submitted by : J . 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O. z _O � � O C cz m a L N CY) MZT LO (O r N Fm N N N N N N - a_ ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT September 2007 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 7 Lieutenants 49 Fire Fighters 63 On duty personnel 1 Lieutenant on Administrative Leave (207-a status pending ) 1 Fire Fighter on Administrative Leave (207- a status pending ) 1 Fire Fighter on Injury Leave 1 Fire Alarm Superintendent 0 . 5 Executive Assistant 0 . 5 Financial Clerk 0 . 5 Financial Clerk Total employees as of 9/01 /07 — 68 . 5 MUTUAL AID CALLS — From : Cayuga Heights (3 ) , Lansing To : Varna , Schuyler County (cancelled in route) SELECTED CALLS — On 8/17/07 and 8/25/07 , D Shift and off-shift personnel responded to numerous storm related incidents . On 8/23/07 , 0108 hours , B Shift responded to a kitchen fire at 201 E Falls St . The fire was quickly extinguished however , the occupant received serious burn injuries . There was no working smoke detector in the structure . On 8/26/07 , 1707 hours , D Shift responded to a fire at 800 S Plain St , Titus Towers . The sprinkler system functioned well and quickly extinguished the fire . IFD crews assisted the injured occupant and evacuated water from the building . SUPPORT 22 Vehicle work orders were written and 30 were closed . TRAINING — See Attached report. Submitted by : J . 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(D O) v N 01 D � ■ O Ol ~ c 01 N v 4� n O 3 'c O M W N 3• VI O co O7 y Co N � _ `� CD cn Cn cn _ m C/) O co S O v N U � L ■ Cn O m Q o 0 O n 0 Z O O G v n CD 0 0 1 J W v Cl O V N OD m cn cn O CO c J 't M y D N r 0 C C 7 1 C a D D O - O (D < O 4 x 3 n i m (D _? (D 3 M;,:..,a D D D n n m O m a m ry 3 0 x C N ° F + — (D _ n <, o =: N >f � CVn A V (n 01 A w o o. w C„ V ,o c, w N w Budget co W N W A o` V m O V (n w b O O A O V V O CO O CO A O O b w o` O O O O V O O W N V CO O O O O W O O N N O 01 O �O (n O p 0. CO O O O Cn O O O A O A O O O OJ (n CO O (n N aat�t�� A A A A A A A A A A A A A N N CO V V V V 0. (n A A W N N O O 0, (n O O O gCCOUn} Numbers O Cn n O (n hU :. o Administration & („ v A A N N a Planning 12050 ° W A O A U p cn 0 (n O A O p V n N O oA. CO Ili L" N Fire Prevention Bureau 12100 O (J N O (n ° CO O O 0 O N OV o O N Safety Section u, Q A _ 0, N v O N 12150 O O CO W OD A P"h D 1J) A Response Section l0 C CO 0% ( ° a Lnn o N 12200 °' 0 CO o CO b, V v N N O O O A (Nn W W N O D C n p W Support Section a Q 0 Ln N Cn Cn — 12250 J% C A V O <.J CO N O A a W N O V O O i F CO W W Emergency Management Q L, (n O a (n 'TWO 12300 ° o �o o Ln W Training Bureau L, 12350 A N o A %4 W A (n (n O O V O (n 0K Q A V Membership u r4 W v _ Section 12400 A w oP p Service / Duty N •o Section 12450 �o O V W co Balance of ON. O (n V V O W N V V N N (n D` W N V O v V P (n (n b W O W w P V W p 0• O N A Cn W V O O N N A 0: N O O (n N N CO V Percent Expended P aj W P P A A V A W W P A P (n CO W O V V P N N CO A P (n O A 09 09 09 09 09 09 0 oq o9 09 0 ;9 09 09 09 09 09 09 09 09 0 " ' 1I�46 CITY OF ITHACA lop V= ° • u 310 West Green Street Ithaca, New York 14850-5497 440 ° 000 0 'Sa OFFICE OF THE FIRE CHIEF RpORATEO Telephone : 607/272 - 1234 Fax : 607/272-2793 October 9 , 2007 Board of Fire Commissioners Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Board Members : The following is the Fire Marshal ' s report for August and September 2007 . Codes Division : The Codes Division received 62 complaints in the months of August and September . There were 54 complaints closed out, and 8 complaints that still remain open. The Codes Division performed 47 Inspections and issued 40 notices of violation. The division issued 32 operating permits for occupancies, 7 fire alarm system certificates, 4 sprinkler system certificates, and 2 hood fire suppression system certificate . The Codes Division issued 87 parking violations : 35 Fire Lane / Fire Hydrant Violations, 19 Handicap Parking Violations, and 3 ') No Standing/Parking Violations Fire Investigation Unit : There were 3 fire investigations conducted during the months of August and September 2007 : a structure fire at 536 Spencer Rd in the City of Ithaca, a structure fire at 201 E Falls St in the City of Ithaca, and a structure fire at 415 Campbell Ave in the City of Ithaca. Public Education : There were 9 Public Education Details, 7 Fire Drills witnessed, and 13 Child Car Seat Inspections in the months of August and September . Re e ully Submitted, ' C T omas Parson Deputy Fire Chief Fire Marshall `An Equal Opportunity Employer with a commitment to workforce diversification . " . F 10 / 15 / 2007 TOWN BOARD MEETING ATTACHMENT # 2 Southern Tier Advocacy & Mitigation Project , Incorporated 119 East Buffalo Street I Ithaca, New York 14850 P. 6072772121 � info @stamp - cny.org I F. 607 . 277 . 2120 i July 27 , 2007 Ms . Marnie Kirchgessner Recreation and Youth Coordinator Town of Ithaca 215 North Tioga Street Ithaca , New York 14850 Re : Youth Court Program Dear Ms . Kirchgessner: This letter is a brief follow - up to our recent conversations regarding the efforts of Southern Tier Advocacy & Mitigation Project , Incorporated (S .T .A .M .P.) — a local not-for-profit organization which works with at-risk youth and their families — to re-establish a Youth Court Program here in Tompkins County . We are currently focusing our efforts on youth who live in the City and Town of Ithaca , and we are interested in using the Ithaca Town Hall for our programming , if possible . Over the past several months we have met with Ithaca Town Court Judges Klein and Salk , Family Court Judges Rowley and Sherman , Ithaca City Court Judge Rossiter , the Tompkins County Probation Department , the Tompkins County District Attorney ' s Office , the Tompkins County Department of Social Services , and Tompkins County Youth Services . They have all expressed support for our initiative . S .T .A .M .P. seeks to implement a community - based youth court model , using restorative justice principles , which promotes public safety , holds young people accountable , builds/enhances youth competency and leadership , and highlights the community ' s role in problem solving . S .T .A .M .P. also seeks to work in cooperation with a variety of stakeholders to provide our community with an additional tool to help effectively address local issues of juvenile delinquency and crime . Please see the enclosed overview for more specific information . We are available to further explain our goals in re-establishing this community resource , and to answer any questions or concerns . Based on our current program design and implementation schedule , we anticipate needing access to a dedicated space — such as Ithaca Town Hall — in the spring of 2008 . We appreciate your willingness to consider our proposal , and will follow up with you within the next two weeks . Thank you . Sincerely , b4 Leslie F . Jones , Es Founder & Executive Director �` Enclosure �" Southern Tier Advocacy & Mitigation Project , Incorporated P . 607 - 277 - 2121 1 119 E Buffalo Street • Ithaca , New York 14850 F . 607 = 277 - 2120 Youth Court Program Overview WHAT Youth Court is an alternative to traditional justice systems ( and not an actual court of law) which has been identified by the Office of Juvenile Justice and Delinquency Prevention (OJJDP ) as an effective and evaluated strategy to reduce youth crime and delinquency by enhancing youth development and highlighting the community's role in problem solving . S . T. A . M . P . Is Youth Court Program will offer both youth volunteers and participants a unique opportunity to gain a better understanding of the law and increase their awareness of the responsibilities inherent in citizenship, by putting young people who model positive behaviors in a lead role to create a safe and sober peer network through which youth engaged in unhealthy and self-destructive behaviors can re- examine their role in society . WHO All youth connected to Youth Court will develop and demonstrate skills related to positive civic engagement through a series of structured , progressive activities and " hands -on " experiences designed to help them achieve social , emotional , ethical , physical , and cognitive competencies . Approximately 32 youth volunteers will be recruited from area schools and youth -serving agencies ( to include out-of- school youth) to create a positive peer network . Retention will be achieved through regular contact with participants , families , schools , caseworkers and employers ; trainings and outreach programs ; and , special events such as field trips, retreats , and team - building exercises . Youth volunteers will be required to complete paperwork, training, and a " bar exam , " to become active ( "sworn in ") members of the court and serve as either judges , attorneys , clerks, bailiffs , or jurors . S . T. A . M . P . anticipates serving approximately 72 young people ( 6 cases called monthly , year round ) who have been accused of minor crimes, delinquency, and some status offenses . At- risk youth entering the program as participants for court must ( 1 ) be referred from a supporting agency (such as the Probation Department, Family Court, the County Attorney's Office, the District Attorney' s Office, and City / Town Courts), and ( 2) voluntarily consent ( through a parent / guardian ) to Youth Court's "jurisdiction . " WHEN S . T . A. M . P . is currently meeting with a variety of local stakeholders to assess WHERE the need for this program . With the support of the community, S . T . A . M . P . intends to lead a "working group " of volunteers to assist with program design and implementation by the fall of 2007 . S . T . A . M . P . anticipates starting this program by September 2008, and hopes to use Ithaca Town Hall for training and court sessions . HOW Youth Court will serve a blended mix of young people with varying degrees of social skills , (dis)advantages , and " under-developed strengths, " who can all benefit from positive peer pressure to develop their assets, overcome barriers to opportunities and services , and achieve their full potential as empowered community members . Youth Court will serve these youth in two different, but equally dynamic ways : young people ( especially those who do not have extraordinary or special athletic or academic skills ) will be given an opportunity to be leaders and increase their self- confidence through volunteer work in the program , and at- risk youth will learn that their actions have consequences while avoiding a criminal record . Youth Court will use positive peer pressure to create a dynamic and inclusive peer support network where young people will work together to assess problems , evaluate options , and make decisions focused on personal responsibility and community development . Further, at- risk youth who come through as participants will be welcome to join the program as volunteers upon completion of their sentences . Adult volunteers will serve as trainers , mentors, and support for this unique peer network . WHY A growing body of research highlights the relationships between asset building (or competency development) programs , decreased problems during adolescence, and improved public safety . ' Youth Court will build upon young people's skills and social competencies by encouraging them to be productive and effective at tasks and activities of interest to them that are also valued within the family, at school , and in their community . The basic theory behind the application of peer justice and youth empowerment through Youth Courts is that young people are more responsive to pro- social peers than to adult authority figures . A recent study by the Urban Institute compares this correlation with the long- held belief that " hanging out with the wrong crowd " is directly related to the onset of delinquent behavior. ' Further, the Social Development Research Group at the University of Washington found that programs which promote competencies and social , emotional , or cognitive development in adolescents also have the capacity to improve many positive behaviors (self- control , assertiveness , problem solving, interpersonal skills , social acceptance, school achievement, completion of school work, graduation rates , parental trust, self- efficacy, and self- esteem ), while reducing negative and unhealthy behaviors ( hitting, carrying weapons , vehicle theft, school failure, negative family events , teen pregnancy, skipping classes and school suspensions , and alcohol , tobacco, and other drug use) . ' 2 endnotes 'Benson , P. , and R . Saito . 2000 . The Scientific Foundations of Youth Development . In Public / Private Ventures (ed . ) Youth Development : Issues, Challenges , and Directions . Philadelphia, Pa . 'Butts J . ; J . Buck ; and M . Coggeshall . 2002 . The Impact of Teen Court on Young Offenders . Washington , DC : The Urban Institute . 'Catalano, R . F . ; M . L. Berglund ; J . A . M . Ryan ; H . C . Lonczak ; and J. D . Hawkins . 1998 . Positive Youth Development in the United States : Research Findings on Evaluations of Positive Youth Development Programs . Paper submitted to U . S . Department of Health and Human Services , Office of the Assistant Secretary for Planning and Evaluation and National Institute for Child Health and Human Development . post-script S . T. A . M . P . "s work builds on the "under-developed strengths " of communities at-risk for criminalization and incarceration by focusing on individual needs and enhancing the capacity of young people and their families through training programs and services which promote practical life skills, sustainable decision making , holistic and healthy choices, and effective tools of communication . In the spring of 2006 , S . T . A . M . P . initiated the Green Guerrillas Youth Media Tech Trainee Program as a . pilot project with a small budget and the help of four dedicated adult volunteers . The Green Guerrillas study documentary and narrative filmmaking , make their own media from posters to movies, speak publicly and do outreach at community events , and analyze important social , political , economic and environmental issues which affect their lives . The Green Guerrillas are low-income youth of color, who have grown up in foster care, on Indian reservations , and in maximum security facilities . Most of them have incarcerated family members ( including parents), and they are all themselves at increased risk of imprisonment based on several social , economic , and political factors . Coming in to the program , none of these young people had video experience beyond the casual use of a camera, nor did they understand the role mainstream media plays in supporting stereotypes that promote and perpetuate unhealthy behaviors . The program" s activities and field trips use an " asset based " approach to build their skills and provide them with opportunities to experience working as a team ; share what they have learned about renewable energy and sustainable lifestyle choices with other young people and adults ; and, use digital media tools to document social issues at home and in school that are important to them . As a result of their development as empowered leaders in this community, the Green Guerrillas are working through S . T . A . M . P . to lead the effort to re-establish Youth Court in this community . S . T . A. M . P . anticipates that by building on the success of this and other programming , and its already existing collaborative relationships with justice agencies and youth - centered programs ( like Job Link, Y. E . S . , The Learning Web , and 4 - H), it has the expertise, experience, and capacity to design and implement another pilot project (Youth Court) which will empower youth in this community to take an active role in reducing the escalation of risky behaviors among their peers, while improving public safety through positive civic engagement . 3 J 10 / 15 / 2007 TOWIAORdia M§ET ING ffU ATTACHMENT # 3 if AGREEMENT This Agreement is made this 12007 , by and among, The Finger Lakes Land Trust, Inc, a New York Not-For-Profit corporation, of 202 East Court Street, Ithaca, New York, 14850 (hereinafter Land Trust), and Cornell University, a New York education corporation, c/o Real Estate Department, Box DH , Cornell University, Ithaca, New York, 14853 (hereinafter University) , the Town of Ithaca, a New York municipal corporation with offices at 215 North Tioga Street, Ithaca, New 14850 (the Town) and Tompkins County, New York, with offices at 320 North Tioga Street, Ithaca, NY 14850 (the County) . Recitals a. In 2006 , the University, for the purpose of protecting additional natural areas of ecological significance in Tompkins County, New York for the mutual benefit of its Cornell Plantations ("Plantations") and the Land Trust awarded the Land Trust a one-time grant for the purchase of natural areas in Tompkins County . The terms under which the grant was awarded was contained in an agreement entitled Natural Area Acquisition Fund Agreement and dated June 5 , 2006 (the Grant) . b . By the terms of the Grant, the deeds for any areas purchased with the proceeds of the Grant were to contain a provision whereby title to the property would be transferred to the University if any of certain enumerated contingencies came to pass . C . The Land Trust purchased from Babcock Enterprises , L . P . , a tract of land then being known as all of the Town of Ithaca Parcel # 35 . - 1 - 7 . 22 and a portion of Town of Newfield Parcel 44 . - 1 -23 . 2 by instrument dated October 31 , 2006 and recorded in the Tompkins County Clerk ' s Office on November 7, 2006 as Instrument # 499386 -001 (the Babcock Parcel) . In order to purchase the Babcock Parcel , the Land Trust used some of its funds with the expectation that these funds would be reimbursed by other sources after the closing . d . The deed for the Babcock Parcel did not contain the reversion provisions required by the terms of the Grant . At the time that the Land Trust was taking steps to correct that omission, the Land Trust asked the Town and the County for funds to be applied to the purchase of the Babcock Parcel . Although the Town and County are in favor of granting such fiords, they object to some of the terms of the Grant and they also wish to make sure that the Babcock Parcel will, to the greatest extent possible, remain a natural area for the benefit of the people of the Town of Ithaca, and Tompkins County . e . The parties are desirous to amend the terms of the Grant to address the concerns of the Town and County and to provide for the transfer of the Babcock Parcel to the Town or County in the event that neither the Land Trust nor the University can, or want to, hold the Babcock Parcel as a natural area . October 9. 2007 1 t NOW THEREFORE, the parties agree as follows : 1 . For the purposes of the Babcock Parcel , the requirements of paragraph 3 (D) of the Grant shall be deemed to be met if the Deed of Correction for the Babcock Parcel contains the following provision : PROVIDED THAT the Finger Lakes Land Trust, Inc, shall hold title to the property in perpetuity for the benefit of the Cornell community and the citizens of Tompkins County and the surrounding area as a natural area with ecological significance and if the Finger Lakes Land Trust, Inc . : 1 ) dissolves and there is no successor organization to the Finger Lakes Land Trust, Inc . , 2) is declared bankrupt, 3 ) is no longer a tax-exempt organization, 4) is disqualified from holding the title to the lands described above , or 5 ) is not holding and managing or no longer deems it in its best interests to hold and manage the lands described above in accordance with the purposes of a Natural Area Acquisition Fund Agreement between the Finger Lakes Land Trust, Inc . and Cornell University, dated June 5 , 2006 ; THEN the title and possession of the above-described premises shall vest in Cornell University, to hold thereafter for the same purposes as the Finger Lakes Land Trust, Inc . formerly held them ; and the Finger Lakes Land Trust, Inc. agrees to execute any assignments, releases, or deeds and other papers necessary to effectuate the same . It is the intent of these provisions to create a fee on condition in the Finger Lakes Land Trust, Inc . that the land be held in perpetuity as a natural area with ecological significance and a right of reacquisition in Cornell University, to ensure that the property be held for the same purposes . 2 . If any of the five conditions stated in the above paragraph occur, and the University does not want to take title to the Babcock Parcel , or if the University, having taken title to the Babcock Parcel , no longer wishes to hold such title for the benefit of the Cornell community and the citizens of Tompkins County and the surrounding area as a natural area with ecological significance, then title and possession to the Babcock Parcel shall be offered first to the Town of Ithaca; and if it declines, next to Tompkins County; and if it declines , next to the State of New York. The Finger Lakes Land Trust, Inc . and Cornell University agree to execute any assignments, releases, or deeds and other papers necessary to effectuate the same . If none of the three above-named public entities wish to hold title and possession, then Cornell University may hold title and possession for any purpose or may dispose of the premises . 3 . The Land Trust hereby agrees that the Babcock Parcel shall be held and managed as a natural area, and the public shall forever have the right of pedestrian access across the Babcock Parcel along the footpath which is part of the Finger Lakes October 9, 2007 2 Trail . The width of the trail access shall not be less than 10 feet wide along its route . The existing footpath currently traverses across the northwestern corner of the Babcock Parcel, between the Norfolk Southern Railroad Right of Way and lands owned by the University . However, the location of this public right-of-way may be relocated on the Babcock Parcel upon the mutual written agreement of the Land Trust, Town, and the County . Nothing herein shall prohibit the Land Trust from adding minor structures or developments to the Babcock Parcel such as interpretive kiosks, benches, or additional pedestrian trails that are intended to enhance the use of the Babcock Parcel as a natural area by the public . 4 . In consideration of the County' s rights described in paragraph 2 above, and the Land Trust's obligations described in paragraph 3 above, the County hereby grants and agrees to pay to the Land Trust, for the purposes of being applied to the purchase of the Babcock Parcel, the amount of $20,000 . 5 . In consideration of the Town's rights described in paragraph 2 above, and the Land Trust' s obligations described in paragraph 3 above, the Town hereby grants and agrees to pay to the Land Trust, for the purposes of being applied to the purchase of the Babcock Parcel , the amount of $20 , 000 . 6 . This Agreement shall inure to the benefit of, and be binding upon, the parties hereto and their respective successors and assigns and shall run with the land and be binding on any entity holding any interest in all or any portion of the Babcock Parcel , now or in the future . Notwithstanding the foregoing, this Agreement may not be assigned by any of the parties hereto without the written consent of the other parties . 7 . Each of the parties hereto agrees that any restraint on the alienation of the Babcock Parcel is reasonable in light of the intents and purposes of this Agreement to protect the Babcock Parcel for perpetuity, and each party waives the right to raise the objection of an unreasonable restraint on alienation in any future legal proceeding regarding the validity of this Agreement . 8 . This Agreement constitutes the entire agreement and understanding between the parties hereto and supersedes all prior discussions and correspondence between the parties regarding the matters set forth in this Agreement . Any amendment to this Agreement shall be in writing and signed by the parties ' duly authorized corporate officers, or the respective successors and assigns of the parties . 9 . The validity of this Agreement shall be governed by, the Agreement shall be construed in accordance with, and the Fund shall be administered in accordance with the laws of the State of New York . 10 . This Agreement or a memorandum thereof, may be recorded or filed, as the case may be, in the Office of the Clerk of Tompkins County, New York, or in such October �, Zoos 3 other office as may at the time be provided by law as the proper place for the recordation or filing thereof. 11 . This Agreement may be executed in any number of counterparts, each of which, when executed, shall be deemed to be one and the same instrument. 12 . Each of the parties hereto represents and warrants that it has taken all steps necessary for the formal approval of this Agreement by that party and that this Agreement shall be fully binding on that party . IN WITNESS WHEREOF, the Land Trust, the University, the Town and the County, by their duly authorized officers have caused this Agreement to be executed as of the date first above written . The Finger Lakes Land Trust, Inc . By : Name : Andrew Zepp Title : Executive Director Cornell University By : Name : Stephen T . Golding Title : Executive Vice President Town of Ithaca, New York By : Name : Title : County of Tompkins , New York By : Name : Title : October 9. 2007 4 e STATE OF NEW YORK ) COUNTY OF TOMPKINS ) ss . : On the day of in the year 2007 before me, the undersigned, a Notary Public in and for said State, personally appeared Andrew Zepp, personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her capacity, and that by his/her signature on the instrument, the individual , or the person upon behalf of which the individual acted, executed the instrument. Notary Public STATE OF NEW YORK ) COUNTY OF TOMPKINS )ss . : On this day of 2007 , before me, the undersigned, personally appeared Stephen T. Golding, personally known to me or proved to me on the basis of satisfactory evidence to be the individual (s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capaeity( ies), and that by his/her/their signature( s) on the instrument, the individual (s), or the person upon behalf of which the individual(s) acted, executed the instrument. Notary Public STATE OF NEW YORK ) COUNTY OF TOMPKINS )ss . : On this day of 2007, before me, the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the individual (s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity( ies), and that by his/her/their signature(s) on the instrument, the individual (s), or the person upon behalf of which the individual(s) acted, executed the instrument. Notary Public STATE OF NEW YORK ) COUNTY OF TOMPKINS )ss . : On this day of 2007, before me, the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the individual (s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity( ies), and that by his/her/their signature( s) on the instrument, the individual (s), or the person upon behalf of which the individual ( s) acted, executed the instrument . Notary Public October 9, 2007 5 10 / 15 / 2007 TOWN BOARD MEETING ATTACHMENT # 4 Consultants who replied to the Request for Qualifications for the Natural Features Study of Lands in and near Sapsucker Woods UNA Stearns and Wheeler, LLC *Excerpts of the qualification statements from Stearns Mike Fishman, Project Manager & Wheeler, LLC and LeCain Environmental Services, 1 Remington Park Drive Inc, are enclosed in Town Board members packets. Cazenovia, NY 13035 The full submission from these, and the other (315) 655 -8161 Ext. 384 consultants that responded, can be made available for Town Board members who is interested in reviewing LeCain Environmental Service, Inc them. Please contact the Planning Department if Ron LeCain, Project Manager interested. 731 E. Shore Drive Ithaca, NY 14850 (607) 319-0819 Habitat By Design Jeff Keller, Owner/Project Manager 74 Stagecoach Road Pipersville, PA 18947 (610) 294-9400 Great Eastern Ecology Mark Laska, CEO/President 2231 Broadway, Suite 4 New York, NY 10024 (212) 579-6800 The LA Group Dean R. Long, Director of Environmental Planning 40 Long Alley Saratoga Springs, NY 12866 (518) 587-8100 Peter Marks, Professor Emeritus Dept. of Ecology & Evolutionary Biology Cornell University 159 Bailor Road Brooktondale, NY 14817 (607) 539-7365 10/ 10/07 Ra j #41t3LY f leg 6 r5, - '.•1 f� ,Y:' . `�: y� Y,3 `y • V ' . r } .y,_ y`.s: ,ti:� %•j b^ a}> < +`7T ffazkk -Fx } ay� z° `' h K°Ey-sa :1 3 rL.^, �5 "Z rG ,�.� . ... r. x a '=;..Y rt > 6 ' *r°"` .c" v?s r •X'�ry °w Ay .zr. A!�:s€.x, {? n ..�-�.^ 2.S•- +, s m, <s, ? - . .. z . .4 -s es 41 � i ." Yx 11 xk' t r ,.:- " } ✓�. g e d}: -'^3'# a -, ' *` : . ,r•s xi iz, -.: . ' -« � ,yFy €��:,---- ri,r - -�` { 'f:-', - ,. Y` :s"e T', ,2r+s ''F ,`�X , •i:fs'� ' } s u, trz a1.t:c� ,e+: �s- i -' a...A '.'.k'.s 1. , :, . ` 98 m.. v, w : -. 3• �r - L Ci - t£ s' , .,'- ,a ;r.+�,. � :: :." xK' r ?N , ' :? - a" : > 'sr >,.} .-fiz .ss 4 a�'F'`i2z 3', 5 _ `x r - . 1 '"F' , .+ . 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NY 13035 onmental Engineers and Scientists ( 315 ) 655 -8161 ( 3 15 ) 655- + 180 www. stearnswheler. com September 20 , 2007 Mr. Jonathan Kanter, AICP Director of Plam-ung Town of Ithaca 215 North Tioga Street Ithaca, NY 14850 Re : Qualifications Statement for Evaluation of Natural Characteristics of Certain Parcels of Land I1n/Around the Sapsucker Woods Unique Natural Area i Dear Mr . Kanter: Stearns & Wheler is pleased to submit the enclosed five (5 ) copies of our qualifications s statement for evaluating the natural characteristics of certain parcels of land in and around the Sapsucker Woods Unique Natural Area (UNA- 106) in Ithaca. We believe that I we are uniquely qualified to complete this project, given our strong background in natural € resource inventory, development impact assessment, and GIS mapping and analysis . In addition, I used to work for the Comell Lab of Ornithology, and Stearns & Wheler recently designed the mitigation wetlands for the new Lab building, so we have a unique familiarity with the local area and the ecological communities therein. i We have conducted similar work in the Ithaca region, ranging from flora and fauna surveys related to remediation of a hazardous waste site in Darby, to rare plant species surveys for a proposed residential subdivision in Lansing . Our work in review of proposed development projects for municipalities includes sites ranging from Cape Cod i to the Chesapeake Bay. V We are excited about this project, and we look forward to another opportunity to work in the Ithaca area. If you have any questions or require further information, please call me directly at (315 ) 655 - 8161 , ext. 384 . Thank you for this opportunity to show you what Steams & Wheler can do — we hope to work with you on this project. ( Very to ly 'yours,' T_ Y F � / I Michael S . Fishman � it �J Certified Wildlife Biologist L b(" L Certified Professional Wetland Scientist I Enclosure t SEP 21 i = , i rr; : : nl — G Stearns & Wheler Companies Connecticut Maryland Massachusetts New Hampshire New 1'orlc North Carolina Virginia STEARNS & WHELER Table of contents Environmental Engineers and Scientists &Evaluation of Natural Characteristics of Certain Parcels of Lan In /Around Sapsucker Unique Natural Area Town of Ithaca , New York 1 Qualifications and Proposed Approach 2 company and Projects Profiles 3 Key Personnel Similar Services Fees Hourly Billing Rate Direct Expenses 6 Preliminary cost Estimate #7859 STEARNS & WHELER, LLC 1 .800.229.5629 www.stearnswheler.com Page #1 SECTION 1 Qualifications and Proposed Approach i t STEARNS & WHELERLL° Environmental Engineers and Scientists NARRATIVE STATEMENT OF QUALIFICATIONS AND PROPOSED APPROACH Experience and . Stearns & Wheler, LLC has been providing environmental consulting services Expertise in addition to environmental engineering services for more than 35 years . Our staff of environmental scientists includes certified Professional Wetland Scientists , a Certified Wildlife Biologist, as well as specialists in hydrogeology and geographic information systems (GIS ) . S &W staff have conducted numerous natural resource inventories of lands ranging from less than 1 acre to more than 25 ,000 acres to establish baseline data for conservation planning or environmental impact assessments , and to monitor progress of restored, enhanced, or created habitats . Our wetland scientists are published experts in the fields of wetland hydrology, soils, and vegetation , and our wildlife staff includes recognized and published expertise in the field of rare, threatened and endangered species of both wildlife and plants . Our experience in conducting natural resource inventories and consulting with municipalities on conservation and land use planning issues extends beyond Central New York to environmentally sensitive areas from New England through the Chesapeake Bay region . Our work in the Ithaca area has included: • Design of mitigation wetlands for the new Cornell Lab of Ornithology • Route selection guidance, wetland delineation and environmental impact assessment for Cornell Utilities ' proposed gas pipeline project • Environmental impact statement preparation for Cornell University ' s Lake Source Cooling Project • Wetlands assessment for proposed development at the Elizabeth Anne Clime Montessori School in Ithaca • State Environmental Quality Review and design work for the Ithaca Wastewater Treatment Plant • Wetlands assessment and permitting for expansion of the Tompkins County SPCA facilities in Dryden • Flora and fauna survey for Lansing' s proposed sewer project • Flora and fauna and rare species surveys for the proposed Bolton Estates subdivision in Lansing (l \ #7859 STEARNS & WHELER , LLC 1 .800.229.5629 www.stearnswheler.com Page # 1 STEARNS & WHELER ` Environmental Engineers and Scientists In addition , the proposed project manager for this project is . a graduate of Cornell University ' s Natural Resources Department, a former staff member of the Cornell Lab of Ornithology , and an annual invited lecturer to Cornell ' s Field Biology (Natural Resources 210) Course . As such, we have a great depth of local knowledge about the Ithaca region, and specifically about the sensitivities of the Sapsucker Woods area. We bring this : environmental awareness to land use planning problems to develop both sustainable human communities as well as sustainable ecosystems . Stearns & Wheler routinely incorporates Geographic Information Systems into our environmental and engineering projects . Stearns & Wheler uses the ESRI suite of GIS products, most notably ArcGIS Desktop 9 .2, including ArcInfo , ArcView and Spatial Analyst. We utilize state of the art color printers and oversized plotters . Our GIS department consists of GIS Experts and Technicians with a complete range of capabilities including - field/data collection , data scrubbing, modeling, spatial analyses, geodatabase design , map creation , and software/network integration programming . We have used GIS on projects involving : Asset management, Natural resource investigation, a Infrastructure design and planning 0 Emergency management Reference is made to project profiles contained in this statement of qualifications for further descriptions of related specific projects conducted by Stearns & Wheler. Stearns & Wheler proposes to . conduct the evaluation of natural resources on Proposed the four subject parcels in and adjacent to the Sapsucker Woods Unique Natural Approach Area (UNA 406) in a scientifically rigorous and repeatable manner, using research and field techniques recognized in the . natural resources and conservation field . We proposed to conduct this study in three phases : 1. Literature Review, II. Field Investigation, and III . Reporting. Phase 1: Literature Review Literature review will include identification, collection and review of existing documents , reports, maps, or other information regarding the subject area. Such information may include, but not necessarily be limited to materials . identified under item # 1 in the General Scope of Work in the Request for Qualifications , as well as information available from the New York State Natural Heritage Program, staff at the Cornell Lab of Ornithology, Cornell t I #7859 STEARNS & WHELER, LLC 1 .800.229.5629 www.stearnswheler.com Page # 2 A k STEARNS & WHELER "` Environmental Engineers and Scientists University Department of Natural Resources , Ithaca College Biology Department, and local amateur naturalists . Local naturalists are often overlooked as an important source of information , though qualifications of observers must be carefully vetted to confirm data. A review of aerial photographs , topographic maps , federal and state wetland maps , soils maps , and the map of Tompkins County ' s Unique .Natural Areas of the region surrounding the subject parcels will be made as part of the literature review phase of the study . This will provide information not only on drainage patterns, regulated wetlands , and soils , but on the position (physical and ecological) the subject parcels occupy in the context of local ecological communities and natural corridors . No habitat or ecological community exists in isolation, so it is vitally important to consider the functions and values of a habitat patch in the context of its surroundings . The literature review will also provide baseline information on previous records of rare, threatened, endangered, or special concern species , or natural communities that may be in need of protection or management. Such information will be used to develop the focus of the second phase of this study, the field investigation . Stearns & Wheler proposes to meet with the Town Board one time to obtain the information outlined in the RFQ, and to discuss criteria for project success . This will allow Stearns & Wheler and the Town Board to develop mutually clear expectations for the outcome of this project . Phase Il: Field Investl jatlon Field investigations will include multiple visits to the subject parcels at several time intervals during the year. The exact number and frequency of visits will be determined based on the findings of the literature review, but will include at a minimum visits in the fall, winter and spring to account for seasonal use of wildlife and seasonal appearance of plants, and at least one visit at night to account for nocturnal wildlife . Based on the contractual time period set forth in the Request for Qualifications , no summer sampling is anticipated, however, this could be provided by Stearns & Wheler, and is recommended to obtain a more complete inventory of the parcels , if the contractual period is extended into the summer of 2008 . Based on review of maps and data collected during site visits , Stearns & Wheler will identify and map the approximate extent of ecological cover types on the parcels as classified in Ecological Communities of New York State, Second Edition (Draft) (Edinger, et al. , 2002) . Mapping will be done using a GIS , and will be overlaid on aerial photographs of the parcels and local environs . Ecological communities will help to define what species of plants and animals may occupy the parcels . #7859 STEARNS & WHELER, LLC 1 .800.229.5629 www.stearnswheler.com Page # 3 STEARNS & WHELERLL` Environmental Engineers and Scientists At least two field ecologists with experience in flora and fauna survey will visit 41 each of the parcels multiple times and will use multiple survey methods to identify flora and fauna. Multiple observers are proposed because they increase detection probabilities for species . Survey methods may include, but are not . necessarily limited to.: visual encounter survey (VES ) , sign search , point counts , plot-transect sampling, and call -playback surveys for birds and vocal amphibians . Specialized surveys for specific rare, threatened, or endangered species are not specifically proposed , but may be available as additional services if such species are considered potential occupants of the subject parcels, based on the literature review phase of this project. Multiple survey methods are proposed because the strengths of some methods fill gaps left by weaknesses in others , thereby increasing detection probabilities for plant and wildlife species . The goal of the surveys will be to obtain an index of species richness and diversity , as well as some idea of relative abundance of species on the parcels . This information will provide an idea of the stability and health of the ecological communities , as well as whether rare species or ecological communities may be present, and the quality of those species occurrences or communities . Information collected in the field will be summarized in tabular and descriptive form in the final project report that will be produced in the third phase of this project. Phase I/ k Repoi-ti.ng Stearns & Wheler proposes to report both verbally and in writing to the Town Board and Town Planning Department to keep them apprised of progress and findings from this study . In addition to regular verbal progress reports provided to the Town Planning Department, Stearns & Wheler proposes to attend one Town Board Meeting in the winter, following completion of Phase I and completion of Fall surveys in Phase II, to provide a verbal update of progress and findings to date to the Town Board . Upon completion of the study , Stearns & Wheler will produce a report outlining : • Methods of the study, including lists of literature reviewed survey methods used in the field investigation ; • Findings of the study, including a detailed description of the study area that will include definition of ecological communities, lists of species identified , and indications of whether natural elements identified in the study are rare, unusual, unique, or are worthy of management or protection ; • Observations regarding whether alteration of drainage patterns from prospective development within the study area might have a significant adverse impact on wetlands, and what such adverse impacts might be ; #7859 STEARNS & WHELER , LLC 1 .800.229.5629 www.stearnswheler.com Page # 4 3 STEARNS & WHELERLL° Environmental Engineers and Scientists Recommendations regarding : o the need to provide buffers for wetlands and other habitats found in the study area, including the adjacent Sapsucker Woods Sanctuary ; o whether conservation zoning should be extended to the undeveloped subject parcels ; o revisions to the Comprehensive Plan and Park, Recreation & Open Space Plan are appropriate, as they relate to the subject parcels and their current conditions ; o whether other zoning mechanisms or code revisions should be implemented to protect the natural features on the subject parcels o measures that might be incorporated in layout or design of proposed development on the subject parcels to avoid or minimize adverse impacts to sensitive environmental conditions thereon . Stearns & Wheler proposes to present this report in written form, as well as verbally in a presentation to the Town Board in late spring or early summer 2008 . Ten ( 10) copies of the printed report will be presented to the Town Board ; one for each member of the Board, plus extra copies for the Planning Department and for Town Board distribution . #7859 STEARNS & WHELER, LLC 1 .800.229.5629 www.stearnswheler.com Page # 5 SECTION 3 Key Personnel L Stearns & Wheler, LLC CHAEL S . FISHMAN , CWB , PWS Associate, Senior Wetland and Wildlife Scientist Education EXPERIENCE : B. S. (1988) Natural Resources Major Mr. Fishman has more than 20 years of experience in natural resource inventory ( Wildlife & Aquatic Sciences) and impact assessment, including wildlife and botanical surveys . and surveys for rare, threatened , and endangered species . He also possesses broad expertise in Cornell University freshwater and tidal wetland delineation, assessment, planning and environmental College of Agriculture And impact assessment for proposed development, freshwater and tidal wetland creation Life Sciences and enhancement plans for impact mitigation , as well as regulatory review and M. S. (In Progress) permit processing at the federal, state, and local level . Mr. Fishman has worked in Conservation Biology academia, the regulatory field, and in both the non-profit and consulting sectors of natural resources . His work has spanned 25 states on sites up to 25 ,000 acres . State University of New York College of Environmental WILDLIFE AND BOTANICAL INVENTORY: Performed extensive wildlife Science & Forestry and botanical inventories and biodiversity surveys on federal lands for NEPA compliance, and on private lands for development and conservation planning. Professional Development Included surveys for birds , mammals , reptiles, amphibians , plants, aquatic Coursework: invertebrates , fish, and rare/threatened/endangered (RT&E) species of multiple 40-hour Federal Wetland Delineation taxa. Specially trained, experienced, and licensed in NY to perform federal Course protocol surveys for Indiana Bat. Survey method experience includes but is not Wetland Plant limited to : visual encounter survey (VES) , Family-Level Biotic Index (FBI) , Identification point counts , transect/plot sampling, call playback surveys , and others . • Comprehensive Wildlife Management and WETLANDS : Conducted numerous wetland delineations and functional values Planning assessments , using the Federal ( 1987) and New York State Delineation Manuals, and various assessment methodologies . Successfully defended Memberships delineations before U . S . Army Corps of Engineers and Technical Evaluation The Wildlife Society Panels (USACOE, USFWS , and NRCS) . Also designed wetland mitigation Society of Wetland Scientists areas to mitigate for unavoidable impacts to wetlands . Monitored construction of wetland mitigation areas . The New York State Wetlands Forum [Board of Governors] ENVIRONMENTAL IMPACT ASSESSMENT: Assessment of potential impacts to natural resources from proposed development. Includes preparation Northeast Bat Working of environmental impact assessment reports for permit applications, Group environmental impact statements (EISs) , long and short form environmental assessment forms and worksheets (EAFs, FEAFs, etc .) . Certifications Certified Wildlife Biologist ENVIRONMENTAL PERMITTING: Preparation of local, state, and federal (CWB) freshwater and tidal wetland, coastal zone management, and planning and Certified Professional zoning permit applications . Application reports include the identification of Wetland Scientist (PWS) proposed impacts , analysis of design alternatives, and the design of mitigation techniques to reduce environmental impacts . Services include presentation and SHA HAZWOPER 40-Hour defense of wetland delineations and permit application packages at regulatory ertification agency and public hearings . Stearns & WUheler, LLC Michael S. Fishman , CWB , PWS (continued) RELATED PROJECT EXPERIENCE Williams Lake Resort, Rosendale, Ulster County, NY, 2006- 7 - Conducted a year-long full natural resources inventory on ±900-acre privately- owned resort property in preparation for development of a new spa and resort. Inventory included identification and delineation of wetlands and vernal pools , cover type mapping on GIS , identification of rare , threatened, and endangered species and providing guidance to developers regarding avoidance of environmental impacts . West Point Foundry Preserve Design, Cold Spring, Ulster County, NY, 2006 - Delineated freshwater and tidal wetlands , completed a year-long flora and fauna survey, and identified environmental sensitivities for proposed park/preserve project on the site of an. American Civil War_ era foundry and former Superfund site . Provided input for natural resources interpretive exhibits and site planning to showcase natural resources on the site . Carvel Property Subdivision, Towns of Milan and Pine Plains, Dutchess County, NY, 2005- 6 — Conducted Indiana Bat mist. net surveys and a complete raptor (hawk and owl) survey of a ±2,300-acre site proposed for residential development, as part of the complete natural resources inventory of the site . Yorktown Wastewater Facilities Planning Project, Town of Yorktown, Westchester County, NY, 2005 — Assisted in selecting route for proposed sewer reroute, delineated freshwater wetlands and watercourses along the proposed route , identified environmentally sensitive areas , prepared freshwater wetland and stream protection permit applications, and completed SEQRA review for ±6 -mile sewer line installation . Also assessed environmental feasibility of upgrading existing wastewater treatment plant. Tioronda Subdivision, City of Beacon, Dutchess County, NY, 2004 - Delineated jurisdictional wetlands and conducted flora and fauna surveys on an historic property proposed for a 16-lot subdivision . Also testified in public hearings to provide State Environmental Quality Review . Act (SEQRA) guidance to City Council and Mayor. Reviewed potential impacts of proposed NYSDOT drainage project, demonstrating that project not properly reviewed under SEQRA . its Stearns & Wheler, LLC r hael S. Fishman , CWB , PWS continued) Moore's Farm Property, East Fishkill, Dutchess County, New York, 2002 - Mr. Fishman performed a wildlife and wetland inventory and prepared corresponding sections of an Environmental Impact Statement (EIS) for a proposed residential subdivision on a ±400 acre site along Fishkill Creek in the environmentally sensitive Hudson River watershed - Surveys included collaborations with Dr. Michael Klemens to search for wood turtles ( Clemmys insculpta) , bog turtle (Clemmys muhlenbergii) , and blue-spotted salamander (Ambystoma laterale) , and with Dr. Erik Kiviat to search for Blandings turtle (Emydoidea blandingi) . Arverne Urban Renewal Area, Rockaway Peninsula, Queens County , New York, 2001 -2002 - Mr. Fishman conducted a year-long wildlife inventory of the 308-acre Arverne Urban Renewal Area (AURA) and prepared the corresponding sections of the EIS for its proposed development. The . surveys included identification of 17 state and federally-listed rare, threatened, or endangered species of plants and animals . This included development of protective measures to avoid impacts to one of the most productive nesting colonies of Piping Plovers ( Charadrius melodus) (federally endangered) on Long Island. _ Avalon at Milford Development, Milford, New Haven County, Connecticut, 2001 - Mr . Fishman was retained by a large regional developer to oversee and review a vernal pool and herpetological inventory being conducted by another consulting firm as part of an environmental impact assessment for a ±40-acre residential subdivision . Mr. Fishman also acted as peer reviewer for all environmental reports produced by the other environmental consultant. Major issues on the site revolved around productivity of vernal pools , and conservation of habitat for Eastern box turtle ( Terrapene carolina) . U.S . Air Force Research Laboratory Natural Resource Inventory, Youngstown Missile Launch Facility (Retired), Youngstown; Niagara County, New York, 2000 - Mr. Fishman conducted a year-long complete natural resource inventory , including rare, threatened and endangered species, wildlife, botany, wetlands , floodplains, and habitat types on a ± 100 acre retired U. S . Air Force missile storage site. This project included GPS surveying and mapping of freshwater wetlands , identification of vernal pools and obligate vernal pool species , as well as surveys for rare, threatened, and endangered species , including obtaining proper licensing in Niagara County for trapping endangered Indiana Bats (Myotis sodalis) . Mr. Fishman is the only individual licensed by the NYSDEC to perform these surveys in Niagara County . Steams . & Wheler, LLC Michael S. Fishman , CWB , PINS (continued) Bennett Ponds Natural Resource Inventory, Ridgefield and Danbury, Fairfield County, Connecticut, 1999 - Mr. Fishman coordinated and conducted a multi-year complete natural resource inventory of a ±682-acre parcel of undeveloped land as part of an extensive environmental impact assessment for a proposed multi-use development plan . . The inventory included wetland delineations under both the federal and Connecticut state .regulations; complete surveys for wildlife, plants , fish, and rare/threatened/endangered species , as well as habitat mapping of the entire property . Eleven vernal pools were identified on the property and were catalogued with regard to presence and abundance of obligate vernal pool species, as well as connectivity corridors and availability of associated critical upland habitat for herptiles . Rare species identified on the site ,included wood turtle ( Clemmys insculpta) , Jefferson salamander (Ambystoma jeffersonianum), and Eastern box turtle ( Terrapene c. carolina) . Ogdensburg Bridge and Port Authority Property, Ogdensburg, St. Lawrence County, New York, 1998-99 - Mr. Fishman delineated more than 20 wetlands on a 200 acre parcel of land, including 4 vernal pools, and conducted a complete botanical and wildlife inventory of the property as part of an environmental impact assessment for a proposed industrial facility and road extension . Tallassee Power Company (TAPOCO/ALCOA) Wildlife Resources Assessment and Management Plan; North Carolina and Tennessee, 1996 - Mr. . Fishman conducted a wildlife resources assessment and prepared a wildlife habitat management plan for ±25 ,000 acres of utility company- owned lands surrounding five hydropower dams along the Little Tennessee River as part of the company ' s FERC relicensing program.. Wildlife Inventories and Management Plans - 1994 - Present - . Mr. Fishman has also conducted wildlife inventories . and prepared management . plans or environmental impact assessments , including mapping of habitats and cover types on more than 50 sites in 25 states, ranging in size from less than 1 acre to more than 25 ,000 acres . Rare, Threatened, and Endangered Species Surveys, New York, 1990 - Present Mr. Fishman has conducted field surveys, population monitoring, or peer- reviewed research on the following state or federally-listed rare, threatened, or endangered wildlife species : Birds : Common Loon Osprey Northern Harrier Red shouldered Hawk Sharp-shinned Hawk Coopers Hawk Peregrine Falcon Least Tern Roseate Tern Common Tern Black Skimmer Piping Plover Horned Lark Northern Spotted Owl Short-eared Owl Pied-billed Grebe Blue Winged Teal Henslow' s Sparrow Sedge Wren Stearns & Wheler, LLC • hael S. Fishman , CWB , PWS ntinued) Mammals : Indiana Bat Small footed Bat Amphibians : Tiger Salamander Jefferson Salamander Blue spotted Salamander Marbled Salamander Reptiles: Eastern Box Turtle Blanding' s Turtle Bog Turtle Wood Turtle Spotted Turtle Eastern Hognose Snake Timber Rattlesnake Northern Copperhead Invertebrates : Karner Blue Butterfly Checkered White PRESENTATIONS/PUBLICATIONS/SEMINARS/RESEARCH : "More Than Mitigation : Renewal and Reconciliation in the Rockaways" , invited presentation at Human/Nature: A Symposium on Reconciliation Ecology, sponsored by the Catskill Institute for the Environment at SUNY Oneonta, October, 2005 . "Saving Your Project From the Endangered Species List", invited article in the New York State Real Property Law Journal, 33 (3) , Summer, 2005 . "Living With Uncertainty : The Indiana Bat in New York" , invited presentation at the New York State Wetlands Forum Annual Meeting, Glens Falls , NY, April, 2005 "The Endangered Species Consultation Process" , invited presentation before the Erie County Bar Association ' s Environmental Committee, Buffalo, NY, January, 2005 "Bats of New York" , invited lecture for the Field Biology Class (Prof. Charles R . Smith) at Cornell University ' s Natural Resources Department, Ithaca, NY, October, 2004 "Functional Values of Accidental Urban Wetlands" , paper presentation at the 25 "' Annual Meeting of the Society of Wetland Scientists, Seattle, WA, July 2004 . "Man Cannot Live On Soils Alone — The Importance of Using a Multiparameter Approach for Wetland Delineation", paper presentation at the 25 "' Annual Meeting of the Society of Wetland Scientists , Seattle, WA, July 2004 . "Unique Wildlife Values of Small and Isolated Wetlands" , paper presentation at the 25`" Annual Meeting of the Society of Wetland Scientists , Seattle, WA, July 2004 . G Stearns & Wheler, LLC Michael S. Fishman , CWB , PWS (continued) "Inventorying and Protecting An Urban Wildlife Oasis" , paper presentation at the Northeast Natural History Conference VIII., Albany , NY , May , 2004 . "Piping Plovers and Playgrounds — Planning for Human Use and Habitat in a Unique Urban Redevelopment Project" paper presentation at the 600' Annual Northeast Fish and Wildlife Conference, Ocean City , MD , April 2004 . Ecology and Conservation of Birds" contributed paper session moderator at the 10th Annual Conference of the Wildlife Society , Burlington , VT, September 2003 . "Using Simpson ' s Index to Quantify Wetland Diversity : The Plusses and Pitfalls of an interdisciplinary Approach" paper presentation at the 24' Annual Meeting of the Society of Wetland Scientists, New Orleans , LA, June 2003 . "Lessons learned in the public trust — a case study" presentation of paper at the 58d' Annual Northeast Fish & Wildlife Conference, Portland, ME, April, 2002 (in prep .) "Protecting Adjacent Uplands as an Alternative to Traditional Wetland Mitigation" presentation of paper at the 22 nd Annual Meeting of the Society of Wetland Scientists, Chicago, IL, May 2001 "Corporate Restoration and Management of Wetlands in Urban Environments" presentation of paper at the 22"d Annual Meeting of the Society of Wetland Scientists, Chicago, IL, May 2001 "Urban Wetlands : Viable Habitats or Backyard Wastelands" co-author of presentation made at the 22nd Annual Meeting of the Society of Wetland Scientists, Chicago, IL, May 2001 "Managing, Maintaining, and Dredging Non-Tidal Ponds : Dredging Case Studies". presentation at the 1999 Fisherman ' s Forum, Riverhead, NY, January, 1999 "Corporate Habitat Area Mgmt. Programs to Become the Rule Rather Than Exception" article in New York Real Estate Journal . February 26-March 16, 1998 . Pg . 14D . "Resource Protection" essay and resource list for students . University Microfilms , Inc . , 1997 "ISO Comes to Enviro . . . Quality Program Has a Growing Foothold" article in The Business Record. 17 (24) , 1997 "The Importance of Monitoring and Documentation in Wetland Mitigation Projects" presentation at Working With Wetlands and Wildlife Workshop , Houston , TX, January 1997 , and Atlanta, GA, March, 1997 L Stearns & Wheler, LLC 4hael S. Fishman , CWB , PWS ntinued) "The Grass Isn ' t Always Greener" article in NRMCA Dispatcher (Newsletter of the National Ready Mix Concrete Association, January 1997 "Habitat Management, The Environment, and Community Relations" presentation at National Aggregate Association 's Northwest Regional Community Relations Conference, Bellevue, WA, November 1996 . Conference Developer, Moderator, and Director, Working With Wetlands and Wildlife Workshop , Chicago, IL, June, 1996 . "Managing Deer on Corporate and Private Lands" panel moderator at Wildlife, Environment, and Business Symposium, Washington, DC, November 1995 . "Individual Species Management Practices for Wetlands and Ponds on Mining Sites" Volume 2, Number 4 for Habitat & Mining, 1995 . "Environmental Risk Assessment of the Kensington Mine" presentation and case study published in the proceedings of the Second Annual Wildlands Conference : Risks, Regulations, and Resolutions, Dearborn, MI, May 1995 . "A Selective Cut Above" article about selective timber harvest in Wildlife in the News 7 ( 1 ) , March 1995 . "The Value of Natural Landscape Management on Corporate Campuses" presentation at the Annual Meeting of the Society of Landscape Architects, Portland, OR, March 1995 . "A Rose By Any Other Name" article about invasive species in Wildlife in the News 6(4) , December 1994 . "Wetlands 101 : An Introduction to Wetlands, Their Values , and Functions" presentation at and abstract published in proceedings of Vision 2000: The Path to Sustainable Development Symposium, Baltimore, MD , November 1994 . "Wastelands to Wetlands" article about the history of wetland conservation in Wildlife in the News 6(3) , September 1994 . Group Facilitator at Village of North Haven Deer Management Citizens ' Advisory Council, North Haven, NY, 1993 . "Osprey Productivity On Long Island 1978- 1987 : A Decade Of Stabilization" technical paper presentation at Federation of New York State Bird Clubs ' Annual Meeting, Rochester, NY, 1990 . "Osprey Productivity On Long Island 1978- 1987 : A Decade Of Stabilization" technical paper co-authored with M . S . Scheibel in Kingbird 40( 1 ) , 1990 Stearns & Wheler, LLC EGORY S . LIBERMAN Wetland Scientist k Education EXPERIENCE : Graduate Coursework Landscape Architecture, Mr. Liberman has extensive experience in the design , planning, permitting and State University of New York construction of environmentally sensitive landscapes including inland and tidal College of Environmental wetlands , streams , river systems , and habitat areas . He possesses expertise in Science and Forestry wetland science, natural resource analysis , permitting, resource area mapping B. S. (2000) (GIS) , and land use planning . Mr. Liberman ' s diverse professional experience Landscape Architecture, allows him to provide a variety of services to a broad range of clients . University of Massachusetts at Amherst Ecological Design - Comprehensive restoration design for degraded, impacted and sensitive ecological systems including stream channels , wetlands and Member aquatic systems . Prepare master plans, figures and construction documentation The American Society of for a variety of environmental project types often subject to local, state, and Landscape Architects federal regulatory review . Work to minimize environmental impacts from development and when necessary, create site-specific mitigation plans . ciety of Wetland Scientists Typical mitigation projects often involve the replication, .restoration and/or ciation of State Wetland enhancement of inland and tidal wetlands , vernal pools , habitat areas , flood plain and stream banks . agers Sigma Lamba Alpha Honor Environmental Permitting - Preparation of local, state, and federal Society, Landscape environmental permit applications including SEQR. Involved in the Architecture preparation and review of environmental reports based on field identification and delineation of freshwater wetlands in accordance with the three-parameter wetland delineation approach dictated by the Federal Manual for Freshwater Wetland Delineation ( 1987) . Reports include the identification of resource areas, proposed impacts , analysis of design alternatives, and the design of necessary mitigation techniques to reduce environmental impacts . Services also include client representation and defense of permit application packages at regulatory agency and public hearings . • Resource Area Mapping ( GIS) - Utilize Geographic Information Systems to both inventory and query environmental, structural and legal landscape features for a variety of projects . Incorporate on-Line available data with created spatial data sets (from Global Positioning Systems) to explore spatial relationships . Often useful in early stages of design development, feasibility studies and in the creation of user friendly interactive maps for public hearings or community participation events . Conducted an erosion survey of the Turners Falls Pool of the Connecticut River utilizing a GPS/GIS technology . Feasibility Studies - Focus preliminary site planning efforts to determine the feasibility (cost, time, capability, etc .) of various project types including retail centers , industrial areas and infrastructure facilities . Prepare layout designs for (07) #7859 1 L Stearns & Wheler, LLC r Gregory , Se: Liberman (continued) roadways , parking areas , building footprints and schematic grading while also researching potential local , county, state and federal zoning and environmental regulations . a Natural Resource Inventory — Conduct field identification and delineation of freshwater and tidal wetlands in accordance with the three-parameter (vegetation , hydrology and soils) wetland delineation approach dictated by the Federal Manual for Freshwater Wetland Delineation ( 1987 ) . Conduct ecological and vegetative cover type surveys and mapping. Prepare wetland delineation reports and environmental assessment reports as well as participate in the preparation of environmental impact statements . Utilize Rosgen stream classification system to analyze streams through New York and New England . PRESENTATIONS/PUBLICATIONS/SEMINARS/RESEARCH : "Incorporating Visual Quality & Aesthetics into Environmental Design " presented at New York State Wetlands Forum Annual Conference . Lake Placid, NY , 2007 . "Hunts Point Brownfield Initiative : An Exercise in . GIS Applications and Planning" paper presented at the United States E . P . A . Brownfields Conference . . Denver, CO , 2005 "Successful Wetland Mitigation : Incorporating Flexibility into Design" technical paper presented at the American Society of Landscape Architects Annual Meeting . Salt Lake City , UT, 2004 "Girl Brook Watershed Assessment Hanover, NH" presented at the Society of Wetland Scientist Annual Conference . Seattle, WA, 2004 "Techniques for Watershed Assessment : From Site Erosion to Landscape Level Understanding" technical paper presented at the Association of State Wetland Managers National Symposium. Nashua, NH, 2003 "Riverbank Erosion Mapping Using G . I . S . & G .P. S . Technologies" technical paper presented at the Society of Wetland Scientists Annual Conference . Lake Placid, .NY , 2002 . L Stearns & Wheler, LLC 41BBORAH A. OWENS GIS Technician/Project Assistant ,k. Education EXPERIENCE : A. O. . S. (2002) Business Administration Ms . Owens has 8 years experience with Stearns & Wheler as an assistant to Utica School of engineers and scientists with projects ranging from Construction Administration to Commerce Geographic Information Systems . Canastota, NY Geographic Information Systems Additional Coursework toward Microcomputer Activities performed within the realm of GIS have revolved around the analysis and Technology Degree: display of geographic information . These duties include : • Visual Basic • SQL Server2000 • Access • Gathering data from public and private sources . • C+ + • Integrating various types of data into a geodatabase . • Networking • Creating shapefiles and performing calculations of area, length and acreage . • Web Page Design • Extracting data to excel spreadsheets for ease of manipulation of data and advanced calculations for analysis purposes . Additional Coursework at • Projecting results onto maps for presentation to client and public . oh Valley Updating maps with information gathered from client interviews and field mmunity College: investigations . JJJkGIS Level I • Analyzing and sorting GIS data. IS Level 11 Intro to AutoCAD Producing maps showing elevation contours with flood plains for use in flow • Civil Drafting Tech. routing and emergency preparedness plans . (Auto CAD Civil 3D) Database Development and Management Training ESRI Live Training Experience in this area includes : Seminars • Introduction to 0 Create queries , graphs , and edit reports ArcGIS Data 0 Merging lab data with Access database and produce reports from queries . Models Gathering data and developing correspondence database for client. • Geoprocessing Gathering data and assisting in the development of a resource management CAD Data with database. ArcGIS Excel - Advanced Tips and Tricks Investigations, Construction Cost Estimating, and Inflow/Infiltration/SSES Analysis Studies Continuing Ed. Units: • Construction Duties in this area revolve around: Contracting for Public Entities Gathering data and preparing spreadsheets and graphs for analyses and trending. • Project 2000 0 Producing Project 2000 schedules . Powerpoint • Research relating to original construction drawings . • Excelling as a First Assistance in determining locations for soil borings and further geotechnical Time Manager The Indispensable investigations . Assistant • Estimating quantities of piping, excavation, stone, and pavement restoration needed for construction . (07) #7859 1 Stearns & Wheler, LLC Debborah A. Owens (continued) Member • Assembling soil boring logs . American Public Works Association Construction Administration Activities in this area involve : Bidding phase services including receiving calls from and transmitting Plans and Specs to Contractors and plan rooms , attending bid openings , preparing bid tabulation results , checking references of apparent low bidders , .and preparation of documents for client' s finalization of award. Shop Drawings : Receiving, routing, filing and returning shop drawings submitted for review and updating logs . • Electronic shop drawings : Receiving shop drawing submittals .in Adobe Acrobat format via FTP site, routing, marking up via Adobe Acrobat tools, returning and filing shop drawings submitted for review and updating logs . •. Reference checks on substitute equipment. Examples of projects involved with: Town of Lansing NY - Sewer System Comprehensive Planning Study Chemung County NY — Sewer District No. 1 , Sewer System Evaluation Study City of Port Jervis NY — Reservoir No. 2 Dam Improvements Town of Leray, NY — Landfill Monitoring Internal Company Resource Management Database Orange Cottnty NY — Water System Evaluationl SEOR Process Review Town of North Greenbush NY - Water District No. 14. Distribution System Town of RutlandlHamlet of Felts Mills NY - Route 3 Corridor Sewer System Cornell University Ithaca NY - Water Filtration Plant Renewal Construction Onondaga County NY - Wastewater Pump Station Construction City of Hudson NY - Water Filtration and Treatment Construction City of Hudson NY - Mill St. Pump Station Construction City of Hudson NY - Harry Howard Avenue Sewer Rehabilitation Construction City of Ithaca NY - Tertiary Phosphorus Removal Upgrade Construction Village of Fayetteville NY - East Genesee St. Sidewalk Improvements Construction Village of Cayuga Heights NY - Trickling Filter Upgrade Construction Syracuse Housing Authority, Syracuse, NY, Demolition of Structures Chemung County NY - Lake St. Trickling, Filter Wall Repairs Village of Lake Placid NY - WWTP Construction City of Port Jervis NY - Reservoir No. 2 Dam Improvements Construction Town of Rutland/Hamlet of Felts Mills NY - Route 3 Corridor Sewer System Rockland County NY - Western Ramapo Sanitary Sewer System Construction (07) #7859 2 .eCaon . n ,. nrnental . »e s , Inc. September 21 , 2007 S E P 2 1 2007 i � '• ,_.. _.._____..._._.. . _.__. . .._. .__� Mr. Jonathon Kanter ._--------.- -- __._ _.... . __..:. .__v ___..__ :_.--_._ '=i Town of Ithaca 215 N . Tioga Street Ithaca , NY 14850 Dear Mr. Kanter, Enclosed please find a response by LeCain Environmental Services , Inc. and associated team members ( LES Team ) to the Town of Ithaca 's September 5 , 2007 Request for Qualifications for Technical Consulting Services to Evaluate the Natural Characteristics of Certain Parcels in and around the Sapsucker Woods Unique Natural Area (UNA- 106) in the Town of Ithaca ( RFQ) . The LES Team is proposing to conduct an evaluation of natural features and biological and ecological qualities of approximately 79 acres of land (Site) within the town of Ithaca adjacent to the Sapsucker Woods Sanctuary . 1 . Contact information All communications for the duration of the proposed study should be directed to : Ron LeCain , President LeCain Environmental Services , Inc. 731 E . Shore Dr. Ithaca , NY 14850 ` (607) 319-0819 2 . Narrative summary of proposed approach The LES Team will initiate the study with a review of existing information relevant to the Site including , but not limited to , materials described in section III ( 1 ) of the RFQ . In addition , the LES Team will review information from the New York State Department of Environmental Conservation ( NYSDEC) , the U . S . Fish and Wildlife Service ( USF&WS) , the New York Natural Heritage Program ( NYNHP) , the Tompkins County Environmental Management Council (TCEMC) , the Cornell University vertebrate collection and database , Cornell University faculty , and professional papers , periodicals , and publications . In addition , the LES Team will conduct field surveys of avian populations and other wildlife , and vegetative communities including threatened and endangered species and species of special concern . During these surveys the LES Team will qualitatively assess the potential 731 E. shore Dr. for down gradient impacts to aquatic features in Sapsucker Woods Sanctuary resulting from Ithaca, NY 14850 alterations to Site hydrology . The LES Team will present all information from literature 607-319-0819 review and field surveys in a comprehensive final report for the Town of Ithaca . dec nvconsultin . biz Evaluation of avian resources The LES Team will pay particular attention to avian resources due to the proximity of the Site to Sapsucker Woods Sanctuary . The LES Team will approach the avian survey of the site in several ways . First , we will consult the above described sources as well as the Professional Natural Resource Management Cornell Laboratory of Ornithology ( LOA) to determine species lists and breeding birds on the laboratory properties . We will determine the approximate acreage of habitat types on the LOA property . Approximate acreage of comparable habitats on the Site will be estimated and compared t analogous habitat types in the LOA property . We will use analogous habitat acreage to - estimate acreage for breeding birds on the Site . In addition , some species have minimum habitat acreage requirements for successful breeding . For these species we will assess the effects of reduced acreage . The final approach involves a breeding bird survey during May . The LES Team will make three visits , in early , middle , and late May . We will establish listening stations across the 79 acres , within each habitat type and close enough to each other, so that each section can be surveyed . We will identify and record each singing bird and note other evidence of breeding , such as adult birds carrying egg shells or fecal sacs . Evaluation of plants and ecological communities The LES Team will initiate the evaluation of plant assemblages with a review of the above described resources . In addition , we will consult local flora guides ( i . e . Wiegand and Eames 1926) and the Bailey Hortorium to determine if there are local . or state rarities that were know from the Site or adjacent lands . The LES Team will then walk transects through the majority of the Site inclusive of all Site habitats or niches . We will .complile a full list of observed plants , and survey and document any rare species encountered following basic protocols used by the NYNHP . The LES Team will initiate characterization of ecological communities with an examination of aerial photos of the Site . This will allow preliminary determination of Site ecological communities . We will then walk transects through the site and qualitatively describe habitat at representative observation points . Descriptions will define the ecological community present as well as provide details on the different trophic layers ( i . e . canopy , sub-canopy , shrub , herb, non-vascular, etc) . Based on these data , we will create either hand drawn maps or provide GPS coordinates delineating the ecological communities present with full descriptions of all mapped ecological communities . Descriptions will include species lists of plants present, ranking of the quality of the ecological community, and information regarding the local or state frequency of the particular ecological community . Definitions of ecological communities will conform to NYNHP definitions ( Edinger et al . 2002) and/or those used by Mohler et al . (2006) . Evaluation of other wildlife resources During field surveys of avian and vegetative resources the LES Team will document evidence of all wildlife use of the Site including mammals , reptiles and amphibians , and , if present , fisheries resources . Documentation will included observations of scat , trails , hair and other wildlife sign as well as actual wildlife sightings . The LES team will document and map any evidence of threatened or endangered species , or species of special concern . References Edinger, G . J . , D . J . Evans , S . Gebauer, T . G . Howard , D . M . Hunt , & A. M . Olivero . 2002 . Draft. Ecological Communities of New. York State. 2"d Edition. A Revised and Expanded edition of Carol Reschke 's Ecological Communities of New York State. New York Natural Heritage Program , Albany , NY . Mohler, C . L, P . L. Marks , & S . Gardescu . 2006 . Guide to the Plant Communities of the Central Finger Lakes Region . New York State Agricultural Experimental Station , Geneva , NY . Wiegand , K. M . & A. J . Eames . 1926 . The Flora of the Cayuga Lake Basin. Cornell University , Agricultural Experiment Station , Ithaca , NY . Professional Natural Resource Management 38 GIS and mapping capabilities The LES Team is proficient in the use of sub- meter, resource grade GPS units useful for. the mapping of habitat types , locations of sensitive species , or other mapping needs relevant to the project . The LES Team can supply the Town of Ithaca with GPS coordinates in New York State Plan or any other published coordinate system . 4. Key Personnel Key personnel on the LES Team includes : • Ron LeCain , M . S . , LES President , Wetland Scientist; Madelyn Stafford Glase , PhD , LES Senior Ecologist; • Jon Glase , PhD , Ornithologist ; O David Werier, PhD , Botanist ; John Homa , M . S . , President Icthyological Associates , LLC . Resumes and sample project experiences for key personnel are included in Attachment A. 5. Billing rates Hourly billing rates for LES Team members and materials costs are outlined below in Exhibit A . Exhibit A : Fee Schedule LeCain Environmental Services , Inc . The following rates are effective for the duration of this contract : " LeCain , R . , M . S . , LES President , Wetland Scientist $85/hour Glase , M . , PhD , LES Senior Ecologist $80/hour Glase , J . , PhD , Ornithologist $80/hour Werier, D . , PhD , Botanist $65/hour Homa , J . , M . S . , Hydrologist $ 110/hour Technician/Labor $40/hour Travel Hourly rate Mileage $0 . 485/mile Direct Costs 10% markup on all direct costs and subcontracts * These rates are subject to change upon written notice , Professional Natural Resource Management 6. Preliminary cost estimate The LES Team will provide services on a time and materials basis according to the fee schedule in Exhibit A. Upon award of the proposal final costs will be determined from the final scope of work negotiated with the Town of Ithaca . Table One outlines preliminary estimated costs for services . These costs are intended for planning purposes only and should not be used for contracting . Table One : Summary of Costs for Natural Resources Inventory for Lands Adjacent to Sapsucker Woods Town of Ithaca x : " Task De$cription` Budget r3 Task No 5134 r 1 Review of existing materials $5 , 176 . 05 2 , Field surveys $7 , 023 . 17 3 Reporting $5 , 203 . 00 Total $ 17 ,402.22 Please review this Statement of Qualifications at your earliest convenience and contact me at (607 ) 319-0819 with any questions or comments . I look forward to working with you on this and other future projects for the Town of. Ithaca . Best regards , Ron LeCain . Wetland Scientist LeCain Environmental Services , Inc. Enc . , ( 1 ) Professional Natural Resource Management Attachment As Resumes and Project Experience Summaries for LES Team Members. f.. . Professional Natural Resource Management RONALD R. LECA /N Wetland Speclalistl Resptoratlan Ecologist Education BA , Environmental Biology , 1986 , University of Montana MS , Land Rehabilitation , 2000 , Montana State University Expertise Wetland delineations and functional assessments Mitigation wetland design and monitoring Land reclamation and erosion control Riparian revegetation and restoration Stream health assessments Integrated weed managment Aquatic resources inventory and analysis Construction oversight and supervision Professional Interests Wetland and riparian area conservation Wetland mitigation design and monitoring . Invasive species management Career History Wetland Specialist, LeCain Environmental , Inc. 2007 to present Wetland Specialist, Confluence Consulting , 2002 to 2007 Wetland Specialist, Wetland West , Inc. , 2001 Stream Biologist, MT Dept . of Environmental Quality , 2000 Graduate Researcher, Montana State University , 1997-2000. Environmental science educator, Western U . S . , 1986- 1997 . Affiliations Member American Society for Surface mining and Reclamation Member Society for Range Management Member Society of Wetland Scientists Publications LeCain , R . R . , Hook , P . J . and Sheley , R . S . , 2000 , Establishment of native and, invasive species along riparian resource gradients : Proceedings of the 2000 Billing ' s Land Reclamation Symposium . LeCain , R . R . , and Sheley , R . S . 1999 , Common Tansy ( Tanacetum vulgare) : Montguide , Montana State University. Extension Service . Special Training Basic Wetland Delineation . Wetland Training Institute , Sacramento , California . Professional Natural Resource Management Sample Project Experience Ithaca College Athletic and Events Center, Ithaca, NY, 2007 Ron provided wetland delineation and natural resource inventory and reporting services on the site of Ithaca College's planned 40-acre athletic and events center. In addition , Ron and the LeCain Environmental Services , Inc . ( LES) team conducted a thorough inventory of all floral and faunal resources on the greater 360 acres of surrounding undeveloped lands including surveys of federally endangered species and NY species of special concern . LES provided all environmental documentation to facilitate U . S . Army Corps of Engineers ( USACE) 404 permitting and review and approval by the Town of Ithaca . Majestic Way Proposed Subdivision, Virgil, NY, 2007 Ron provided wetland delineation and permitting services for a 161 -acre subdivision located near Virgil , NY . The delineation included determining wetland boundaries within a complex mosaic of old field , high groundwater areas , and braided stream systems . Ron and the LES team used an innovative technique of intensive wetland sampling in mosaic areas to obtain an estimate of upland inclusions within wetlands . These data allowed a substantial reduction in wetland permitting requirements and cost. Grandview Estates Proposed Subdivision, Cortland, NY, 2007 Ron provided wetland delineation and permitting services for a 180-acre subdivision located near Cortland , NY . Ron and the LES team provided all information and documentation to acquire USACE 404 permit approval . The subdivision was located in an area of high groundwater, thick second growth forest, and mature hardwood forest. Eagle Point Proposed Subdivision, Virgil, NY, 2007 Ron provided wetland delineation and permitting services for a 50-acre subdivision located near Virgil , NY . Ron and the LES team provided all information and documentation to acquire USACE 404 permit approval . The subdivision was located in a remote area with limited access and services . Story Mill Subdivision, Bozeman, MT, 2004-2007 Ron provided wetland delineation and permitting services , and environmental planning for a 200-acre , LEED certified subdivision located in a historic area of Bozeman , MT. The project was located in a high visibility , historically and ecologically sensitive area within a progressive minded university community . Ron provided all USACE 404 permitting services , compensatory mitigation wetland design , and native revegetation plans . In addition , Ron served as a spokesperson for the environmental preservation efforts of the project including providing local televisions interviews , testifying at public hearings , and meeting with local citizen groups . Green Mountain Subdivision, Bozeman, MT, 2004 Ron provided delineation and permitting services for a 320 acre project located in a mountainous area near Bozeman Montana . Ron used an innovative approach to delineating project wetlands that included a blending of on the ground , site specific delineation and detailed aerial photography . This approach allowed delineation of a large area of rugged country in a relatively rapid and economical fashion . Ron also provided design and construction services for the creation of 1 . 7 acres of mitigation wetland . This wetland satisfied requirements of the USACE 404 permit and provided an attractive recreational feature for the development. Professional Natural Resource Management Montana Fish, Wildlife, and Parks, Antelope Cr., MT, 2003 Antelope Creek , a tributary to the Clark Fork River, had been severely degraded from years of poor land management . .This resulted in significant bank erosion and little or no overhanging cover for fish . Overgrazing and vegetation control has depleted the riparian corridor of nearly all woody species such as willows , Wood 's rose , dogwood , and cottonwood . Ron designed and oversaw restoration of healthy riparian cover with the planting of 6 , 000 containerized native shrubs and trees over 2 mile reach of stream. In addition , Ron oversaw the harvesting and installation of over 16 , 000 willow stakes . Currently , Antelope Creek has a rapidly recovering riparian corridor and westslope cutthroat trout fishery . Private Landowner Stream Restoration, Wilsaw, MT, 2003 Ron , in cooperation with other team members , designed and constructed 1 . 5 miles of new , meandering stream channel to restore channelized reaches of Brackett Creek for native Yellowstone cutthroat trout . The channel had been mechanically straightened and became entrenched , creating a highly unstable stream with poor habitat . Restoration increased the length of Brackett Creek by over 1 /2 mile , added 54 pools , and raised the bed elevation by -3 . 5 feet . Water table in the adjacent floodplain responded by increasing by 3 feet and now provides appropriate hydrology to support over 1000 transplanted riparian shrubs and tress . Ron was instrumental in successfully acquiring nearly $ 100 , 000 in grant funding for this project . Superior Northwest Retail Center, Bozeman, MT, 2003 Ron conducted the jurisdictional wetland delineation for an innovative office and retail development in a growing area of Bozeman , MT . The delineation was part of the overall effort to enhance the functions and values of a highly impacted creek , and to ease the planning and permitting process for office and retail building sites . Ron worked closely with the client; local landscaping services ; local Fish , Wildlife , and Parks agents ; and U . S . Army Corps of Engineers representatives to develop an attractive pedestrian/recreational corridor surrounding a healthy , perennial. stream . This project was awarded the City of Bozeman Beautification Award in October 2004 . Northwestern Energy Power Substation, Bozeman, MT, 2002 Ron provided design and on-sight construction services for a mitigation wetland created to offset wetland losses associated with construction of a sub-station by Northwestern Energy. The design involved the creation of ground water supplied , emergent marsh/open water habitat to enhance wildlife habitat and aesthetic features on the property . Ron and other team members provided all design , permitting , and on-site construction supervision services for the project. In addition , Ron developed and implemented a comprehensive , three year monitoring plan to assure successful development of wetland habitat , and to satisfy U . S . Army Corps of Engineers compensatory mitigation requirements . Professional Natural Resource Management Madelyn Stafford Glase LeCain Environmental Services , Inc . MADELYN STAFFORD GLASE Senior Ecologist As Senior Ecologist, Dr. Glase provides and participates in floral and faunal surveys, wetland evaluations and delineations , and water-quality aspects of terrestrial , lake and reservoir management studies . She serves as a specialist dealing with wetland issues and water quality concerns in environmental impact analysis . Dr. Glase has also supervised laboratory water-quality analyses . She has experience in field studies and data analysis for wetland studies , including : delineations , fisheries , and wildlife investigations, faunal collections, fish stocking and population studies ; evaluation of effects of development, streamflow changes , heated discharge , and toxic effluent on aquatic systems; entrainment and mortality studies ; and analysis of reservoir fluctuations on resident fisheries and adjacent wetlands. EDUCATION • Ph . D . , Cornell University, Ecology, 1973 • M . S . , Cornell University, Ecology, 1968 • A. B . , Middlebury College , Biology, 1963 RELEVANT PROJECT EXPERIENCE Faunal Survey at Allan H . Treman State Marine dominant plant species , evaluation of hydrology Park, Ithaca, New York and soil characteristics, flagging of wetland The New York State Office of Parks , boundaries , preparation of a map depicting wetland Recreation and Historic Preservation retained Dr. boundaries , and preparation of a report on the Glase to provide a survey of fish and terrestrial investigation . fauna at the Allan H . Treman State Marine Park , located at the southern end of Cayuga Lake . The Biological Survey, Ithaca College Lands, Ithaca, study provided baseline information about fish , New York mammal , reptile , amphibian , and invertebrate As a subconsultant to HOLT Architects and populations to be used in formulation of a master Planners , Dr. Glase conducted a biological survey plan for the park for purposes of future of 360 acres of undeveloped propertyowned bythe development. One region of the park receiving college adjacent to the campus . Although these special focus was a wetland area that is not lands are largely forested , they occupy a region developed , but may be affected by potential surrounded by growing suburban development. development. This survey was incorporated into a master plan for the college' s properties. The biological survey Wetland Delineation , Cornell University included a wetland identification study, a faunal , Laboratory of Ornithology including avian study, and a vegetation study. The Dr. Glase conducted a wetland delineation of purpose of the wetland identification study was to University property adjacent to the Cornell determine the general locations of wetlands for University Laboratory of. The project area included purposes of planning and management. land already developed and adjacent undeveloped Information about the relative rarity of plant or woodlands. A wetland delineation was required as animal species , habitat types, and ecological part of a preliminary evaluation of alternatives for communities will enable Ithaca College to make expansion of the laboratory. Work conducted by informed decisions about the conservation or Dr. Glase included an initial site review, development of undeveloped lands . determination of the presence of previously mapped NYSDEC-designated wetlands and hydric soils , selection of representative delineation points in the major plant communities , identification of LeCain Environmental Service, Inc. Professional Natural Resource Management. Madelyn Stafford Glase LeCain Environmental Services , Inc . Athletic and Events Center, Ithaca College hydrological indicators on either side of each Lands , Ithaca , New York 2007 boundary. Dr. Glase participated in a survey of the wetlands , flora , and fauna of about 40 acres of the Avian Mortality Study at the Altamont Pass, undeveloped lands at Ithaca College as a Alameda County, CA. subconsultant to Moody- Nolan Architects and T.G. Dr. Glase was retained by Arcadian Renewable Miller Engineers . Fauna , flora , and wetlands of this Power Corporation , Pleasanton , California , . to property were reviewed and the significance of prepare a study plan to determine the effects of each in terms of environmental impacts of replacement of about 1 ,500 small wind generators construction was discussed . (turbines ) in the Altamont Pass , with approximately 130 much larger machines. Wind turbines have Draft Environmental Impact Statement Review , been implicated in injury and death to raptors in this Proposed Wal-Mart Store, Ithaca , New York extensive wind -use area . The plan was devised in Dr. Glase served as a subcontractor to Clough , consultation with local , state , and federal resource Harbour, & Associates for the purpose of reviewing agencies : portions of the Draft Environmental Impact Statement (DEIS) prepared for a proposed Wal - Wetland Delineation and Mitigation Plan, Preble, Mart discount store in Ithaca , New York . This work Cortland County , New York included a site visit to verify wildlife habitat and Dr. Glase performed a wetland delineation for an wetland locations, a complete review of all sections undeveloped 20 acre parcel for a proposed travel of the DEIS pertaining to natural resources, and plaza adjacent to Interstate-81 in' Cortland County, attendance of public meetings on the DEIS . A NY. The parcel consisted of hay field and report was provided detailing comments on the shrub-scrub wetlands and uplands adjacent to 1-81 . technical content of the DEIS regarding potential The site was delineated using procedures ' in the impacts to natural resources and made 1987 Corps . of Engineers Wetlands Delineation suggestions for the Final Environmental Impact Manual. Of the approximately four acres of Statement to address project shortcomings in this wetlands on the site , about 1 . 5 acres were area . proposed for development. A nearby mitigation site was proposed for creation of a three-acre wetland . Wetland Delineation and Vegetation Survey, A mitigation plan , including . design for the created Wells College, Cayuga County, New York wetland , was drafted and provided with the Joint As a subconsultant to HOLT Architects and Wetland Permit to the Corps of Engineers and the Planners , a wetland delineation of approximately State of New York . 90 acres of contiguous land belonging to Wells College was provided . The College sponsored this Wetland Delineation, Cornell University Wilson study to gather information to be incorporated into Synchrotron Laboratory . a Master Plan for development of College property. Dr. Glase was contracted by Cornell University to Methodology generally followed that described in conduct a wetland delineation of University property the 1987 Corps of Engineers Wetland Delineation adjacent to the Cornell University CHESS/Wilson Manual. The Intermediate On-site Determination Synchrotron Laboratory in Ithaca , New York. The Method for a project with a total area greater than 5 project area included a steep wooded slope and , a acres was used . Five ecological community types segment of riparian lowlands along Cascadilla were identified in the study area . Thirteen wetlands Creek . A wetland delineation was requested for were delineated , including six small , isolated this site prior to proposed construction of an wetlands; three manmade ditches; four steep additional building and temporary spoil disposal stream gorges ; and one lakeshore . Wetland and sedimentation areas associated with boundaries were determined based on changes in construction . Work conducted by Dr. Stafford - vegetation , changes in topography, or Glase included an initial site review, determination presence/absence of surface indications of wetland of the presence of previously mapped NYSDEC- hydrology. Appropriateness of the boundaries was designated wetlands and hydric soils , identification evaluated by examining soils , vegetation , and of major plant communities, ' selection of representative delineation points in the major plant LeCain Environmental Service, Inc. Professional Natural Resource Management. I Madelyn Stafford Glase LeCain Environmental Services , Inc . communities , point delineations and flagging of wetland boundaries , preparation of a map depicting wetland boundaries , and preparation of a report on the investigation . Wetland Water-Level Stabilization Investigation, Oswego County, New York Dr. Glase was retained by Reliant (formerly Orion and Niagara Mohawk Power Corporation ) to conduct an evaluation of a wetland enhancement effort associated with the licensing of its Salmon River Project. NYSDEC-designated wetland OR- 18 is hydraulically linked to Lighthouse Hill Reservoir. This has resulted in drastic fluctuations in water level within the wetland as a result of peaking operations at the hydroelectric plant. A water-control structure was constructed to minimize fluctuations within the wetland . Dr. Glase conducted an investigation to measure the level of enhancement to the aquatic community of the wetland resulting from the use of this water-control structure . Three aspects of the aquatic community were evaluated : macroinvertebrate community structure , young-of-year fish production , and aquatic macrophyte composition and abundance .. Dr. Glase was responsible for the aquatic macrophyte component of the investigation . Prior to operation of the water-control structure, baseline sampling ( Phase 1 ) of all three of these aspects was conducted . Aquatic macrophytes were sampled using 8- 10 quadrat samples ( 1 m2) along each of six transects across the wetland . Plant species in each quadrat were identified and percent cover of each taxon was determined . The Phase I data were compared to data collected in a similar manner two years after the onset of operation of the water-control structure (Phase 11 ) . This comparison allowed for evaluation of the changes in the wetland ' s aquatic community resulting from minimization of water-level fluctuations . Recommendations for operation of the water- control structure were made based on the observed changes in the wetland 's aquatic community. LeCain Environmental Service, Inc. Professional Natural Resource Management. Camculum Vitae ,Jon Charles Glase Education : B . S . , 1967 ; Biological Sciences, Cornell University Ph . D . , 1972 ; Ecology and Evolutionary Biology of Birds , Cornell University Professional Positions : Assistant Professor of Biology , Siena College , Loudonville , N . Y . ( 1972-74) Lecturer, Cranberry Lake Biological Field Station ( summer 1973 ) Director of Introductory Biology Laboratories (BioG 103 - 104) , Cornell .University , 1974 to 2004 Lecturer, Section of Neurobiology and Behavior, Cornell University , 1974- 1976 Senior Lecturer, Section of Neurobiology ,and Behavior, Cornell University , 1976 to 2004 - Courses Taught : Field Ornithology Animal Behavior Vertebrate Biology Behavioral Ecology Introductory Biology Laboratory Relevant Publications : Glase, J . C. Ecology of social organization in the black--capped chickadee . The Living Bird 12 : 235-2675 1974. Glase , J . C and Kenneth Granet. Bark chlorophyll in the American Beech (Fagus grandifolia) varies with bark aspect. The American Midland Naturalist 100 : 510-512 , . Glase , J . C. and M . C . Zimmerman . Population ecology : experiments with protistans . In Experiments to teach ecology . J . Beiswenger, ed . , pp . 37-82. Ecological Society of America , 1993 . Glase , J . C . A laboratory on population genetics and evolution : a physical model and computer simulation . In Tested studies for laboratory teaching , volume 7/8 . C. A . Goldman , and P. L . Hauta , eds . , pp . 29-41 . Proceedings of the 7th and 8th Workshop/Conference of the Association for Biology Laboratory Education ( ABLE) , 1993 . Glase , J . C. Tetrad analysis and gene mapping in Sordaria fimicola . In Tested studies for laboratory teaching , volume 16. C . A . Goldman , ed . Proceedings of the 16th Workshop/Conference of the Association for Biology Laboratory Education ( ABLE) , 1995 . Relevant Experiences : Lifetime observer of birds Assisted with Hawk Watch , Hawk Mountain , Pa, Fall 1964 . Bird Bander, Fish & Wildlife Service , 1968 - 1977 Faunal study for undeveloped land at Ithaca College , 2000 Assisted with Loon Watch , Cayuga Lake , Fall 2005 - 2006 Assisted with Hawk Watch , Mission Texas , Spring 2007 30 Banks Rd. Broolctondale, NY 14817 (607) 273 - 1765 nakita @lightlink.com A�A -a WERIE. 'W1 rk and Contract Experience: Besides the information listed below I have had numerous other small contracts involving identification of vascular plant species, teaching botany, and wetland delineations. Botanist Contractor for New York Natural Heritage Program / The Nature Conservancy 2001 -07 Albany, New York * Monitor, search for, and map rare plants in NY * Document and map ecological communities in NY * Prepare voucher specimens * Analyze aerial photos *Prepare reports and GIS shapefiles analyzing field work. *Write conservation guides for rare species in NY * Write habitat descriptions for vascular species present in NY for NY Flora Atlas Botanical and Ecological Consultant Contractor for the National Park Service - Sagamore Hill National Historic Site 2005 -06 Oyster Bay, New York * Map invasive plant populations *Prepare invasive nonnative management plan *Create GIS project including metadata for management plan Botanist (Lichenologist and Bryologist) Cornell University research project (Nat Cleavitt researcher) 2005 Ithaca, New York * Sample lichens and bryophytes in Acadia National Park, Maine to asses impact of atmospheric deposition on these species Botanical and Ecological Consultant Contractor for the US Forest Service - Finger Lakes/Green Mountain National Forest 2004-05 Rochester, Vermont * Survey and assess pastureland * Monitor and search for rare and invasive plant species *Prepare reports and GIS shapefiles analyzing findings Botanist Contractor for the Pennsylvania Natural Heritage Program / Western PA Conservancy / 2004 & 05 The Nature Conservancy Middletown and Pittsburg, Pennsylvania * Conduct de novo searches and monitor for rare plants in Pennsylvania *Prepare reports outlining field work Field Botanist Contractor for New York State Museum Biological Survey . 2002 & 03 Albany, New York * Conduct field surveys for vascular plants in the Hudson Highlands of New York. * Collect and process plant specimens. Consulting Botanist Contractor for US Forest Service - Finger Lakes/Green Mountain National Forest 2002-03 Rutland, Vermont *Prepare conservation reports for Forest Plan Revision. *Review, evaluate, and make recommendations about conservation reports and plant species for Forest Plan Revision . Botanical Educator Contractor for Cornell Plantations / Cornell University 2002 Ithaca, New York * Teach courses on plant identification and ecology. Consulting Botanist Contractor for New England Wild Flower Society ' s Plant Conservation Program 1999-2002 Framingham, MA *Prepare conservation reports for endangered vascular plant species. Field _ Botanist/ Community Ecologist Employee and contractor for Ichthyological Associates, Inc . 1999-2004 Lansing,. NY ' Conduct plant aspects of wetland delineations . * Conduct field surveys for rare plants and ecological communities. * Write reports based on fieldwork and research. *Use aerial photos to determine land use history. Field Botanist Manomet Center for Conservation Sciences 1996 & 1999-2002 Manomet; MA and Brunswick, ME *Principal botanist conducting field surveys of vascular plants. *Design studies to research the effects of logging on plant communities. *Train assistants in field identification of vascular plants in northern Maine . * Survey for songbirds. Field Botanist Missouri Department of Conservation 1997 Ellington, MO * Conduct field surveys of vascular plants for research project on logging. Curator's Assistant Bailey Hortorium/Herbarium 1995 & 96 Cornell University, Ithaca, NY *Mount pressed vascular plant specimens. * File specimens in herbarium from local and foreign areas. Education : Biological Science, Bachelor' s Degree. State University of New York at Buffalo, GPA 3 . 75 1989 . Botanical Medicine Degree Northeast School of Botanical Medicine . Ithaca, NY 1992 Advanced Sedges, Rushes, and Grasses 1 -week_ Seminar with Tony Reznicek Humboldt 2000 Field Research Institute Aquatic plants workshop (1 -day) with Barre Hellquist NY Flora Association 2001 Juncaceae workshop (1 -day) with Steve Clemants Northeast Natural History Conference VII 2002 Carex workshop (1 -day) with Tony Reznicek NY Flora Association 2002 Carex: Identification, Ecology, and Continent-wide Distribution 1 -week Seminar 2003 with Tony Reznicek Humboldt Field Research Institute Bryophyte workshop (2-day) with Nancy Slack NY Flora Association 2003 Rubus and Crataegus workshop (1 -day) with Gerry Moore Northeast Natural History 2004 Conference VIII Salix workshop (2-day) with George Argus NY Flora Association 2005 Carex workshop (2-day) with Tony Reznicek NY Flora Association 2006 Bryophyte workshop (1 -week) with Jerry Jenkins and Sue Williams White Creek Field School 2006 Programs and workshops I have conducted : *Breaking down the Carex beast: becoming familiar with the sections 2007 Josselyn Botanical Society *Woodland plants (with lots of grasses and sedges), week long workshop 2007 White Creek Field School, White Creek, New York *The genus Carex (with emphasis on section Acrocystis) in the northeast Northeast 2004 Natural History. Conference VII *Identification and taxonomy of Carex section Acrocystis east of the Rockies 2004 Josselyn Botanical Society *Lichen identification Cornell Plantations 2002 *Dozens of workshops and programs focused on lichens and vascular plants; in particular 1997-2007 brasses, sedges, rushes, ferns, violets, asters, and goldenrods. Finger Lakes Native Plant Society, ,Finger Lakes Land Trust, Northeast School of Botanical Medicine (Ithaca, NY). VblicatWerier,ions and miscellaneous : D. 2008 . Carex secalina; a new introduction to the flora of North America. In prep. Werier, D. 2007 . Arimelanchier around Ithaca: A brief field trip . Solidago: The Newsletter of the Finger Lakes Native Plant Society 8( 1 ) : 1 . Werier, D . 2006. Carex reznicekii, a new widespread species of Carex section Acrocystis (Cyperaceae) from eastern North America. Sida 22 : 1049- 1070 . Werier, D . 2006 . Carex facca (Heath Sedge) a non-native (? invasive) addition to the flora of Tompkins County and south-central New York. Solidago: The Newsletter of the Finger Lakes Native Plant Society 7(4) : 4-5 . Werier, D. 2006 . Carex deflexa - An addition to the flora of Tompkins County and central New York. Solidago: The Newsletter of the Finger Lakes Native Plant Society 7(3) : 1 ,7 . Werier, D. 2006. Some lichens from Bear Swamp . Solidago: The Newsletter of the Finger Lakes Native Plant Society 7(2) : 3 , 5 . Werier, D. 2006. Sagamore Hill National Historic Site Invasive Non-native Plant Management Plan. Technical Report NPS/NER/NRTR--2006/045 . US Department of the Interior, National Park Service, Northeast Region, Boston, Massachusetts, USA. Weldy, T. and D. Werier. 2005 . New York Flora Atlas. [ S . M. Landry, K.N . Campbell, and L.D . Mabe (original application development), Florida Center for Community Design and Research. University of South Florida] . New York Flora Association, Albany, NY, USA . Available on the web at (http ://atlas . nyflora.org/). Werier, D. 2005.. Epilobium parviorum - A common naturalized willow herb in central New York. Solidago: The Newsletter of the Finger Lakes Native Plant Society 6(3 ) : 1 , 8-9. Werier, D. 2004 . Carex backii (Back' s sedge) a new native species for the southern Finger Lakes Region of New York. Solidago: The Newsletter of the Finger Lakes Native Plant Society 5(3 ) : 4-5 . Werier, D . 2004 . Packer or Senecio? Keeping up with the taxonomic changes . Solidago: The Newsletter of the Finger Lakes Native Plant Society 5 (2): 1 -3 . Werier, D . 2003 . To grow or not to grow? Verbesina alternifolia (wingstem) a gorgeous composite from the south. Solidago: The Newsletter of the Finger Lakes Native Plant Society 4(4) : 1 -5 . Werier, D . 2003 . Rare plants hiding amidst us . Solidago: The Newsletter of the Finger Lakes Native Plant Society 4(2) : 4-5 . Barbour, J. G, R. S . Mitchell, J . Focht, and D. Werier. 2002 . Plants of the Western Hudson Highlands, Sterling Forest, and Schunnemunk Mountain & Vicinity. Ninth Report: The New York State Museum, Palisades Interstate Park Commission, and Office of Parks & Recreation. New York State Museum, Albany, NY . Werier, D. 2002 . Searching for the great laurel. Solidago: The Newsletter of the Finger Lakes Native Plant Society 3 (3 ): 3 -4 . Werier, D. 2002. Taenidia integerrima (L.) Drude (yellow pimpernel). New England Plant Conservation Program Conservation and Research Plan for New England. New England Wild Flower Society, Framingham, Massachusetts, USA. Werier, D. 2002. The Lycopodium obscurum (tree club-moss) group. Solidago: The Newsletter of the Finger Lakes Native Plant Society 3 (2) : 1 -2 . Werier, D . 2002 . Book Review : Lichens of North America. Solidago: The Newsletter of the Finger Lakes Native Plant Society 3( 1 ): 4-5 . Werier, D. 2001 . Vegetation surrounding the Eastern Parking Lot on Wells College Campus; Aurora, New York. Client Wells College. Ichthyological Associates, Lansing, New York. Stafford-Glase, M. , D. Werier, and J. Homa Jr. 2001 . Wetland Delineation on the Property of Wells College, Aurora, New York. Prepared for Holt Architects, P. C. and Oslund and Associates. Client Wells College. Ichthyological Associates, Lansing, New York. Werier, D. 2000. When an Aster is no longer an Aster. New York Flora Association Newsletter 11 (4) : 4-6 . Werier, D. , M. Stafford-Glase, and J . Homa Jr. 2000 . Ecological. Communities and Plants on the Undeveloped Property oflthaca College; South Hill, Ithaca, New York. Prepared for Holt Architects, P . C. Client Ithaca College. Ichthyological Associates, Inc . Lansing, NY . Awik Special skills and knowledte : *Thorough field knowledge of the flora of the northeastern United States. * Familiarity with and ability to interpret modern botanical manuscripts, floras, and other publications . * Familiarity with herbaria. * GIS skills and knowledge of ArcView GIS . * Lead plant identification workshops. Organizations and Affiliations : New York Flora Association : Board Member, Chair Taxonomy and Nomenclature Committee : Cornell Plantations Natural Areas Committee : Board Member. Oversee, manage, and advise Cornell, Plantations owned natural areas . Finger Lakes Native Plant Society of Ithaca : Board Member, Founding president, newsletter editor, and workshop leader. Finger Lakes Land Trust: Conservation Easement steward and member. Cayuga Keeping Track: Surveyor for sensitive mammal species . New York State Rare Plant Annual Status Review : Review and make recommendations about rare . plants in NYS . Josselyn Botanical Society (Maine) : Member, 2007 Josselyn scholar, and workshop presenter. Connecticut Botanical Society : Member Long Island Botanical Society : Member Related projects that David Werier has been involved in. Survey of Shoreham power plant undeveloped lands, Suffolk County, NY (2007 4n progress) Surveyed and mapped rare plants found at this site . Surveyed, assessed, and mapped ecological communities found at this site . Assessment of impact of road construction project on a rare plant site, Schuyler County, NY (2007 4n progress) Surveyed this site for the extent and viability of a known rare plant population. Assessed the impact of this road construction project on the rare plant population and site. Rare plant search at the new Two Rivers State Park, Tioga County, NY (2006) Surveyed for, mapped, and assessed rare plant populations present at this site . Invasive plant management plan for Sagamore Hill National Historic Site, Nassau County, NY (2005- Assessed the site for areas of high ecological significance and rare plants . Documented and mapped the invasive plants present. Provided management strategies for protecting the areas of highest ecological value . Vapped Survey of some sites on the Finger Lakes National Forest Schuyler and Seneca Counties e for a complete list of vascular plants present. are and invasive plant pop ulations found . Rare plant surveys for county wide assessments of significant ecological areas. Susquehanna, Bradford, Tioga, and Potter Counties, PA (2004-5). Searched for, surveyed, and monitored rare plant sites in county wide efforts . Botanical survey of the Hudson Highlands, southeastern NY (2003) Surveyed sites for a catalogue of all vascular plants present. Documented and mapped the rare plant populations present. Botanical Survey of Sckunnemunk Mountain, Orange County, NY (2002) Surveyed site for a catalogue of all vascular plants present. Documented and mapped rare plant populations present. Survey of the undeveloped lands of Ithaca College, Tompkins County NY (1999-2000) Surveyed and mapped the ecological communities at this site . Surveyed and mapped the wetlands at this site . Surveyed and mapped state and locally rare plants present. ICHTHYOLOGICAL ASSOC. LLC Ecological Research and Consulting Y INC . 1 JOHN HOMA Jr. , President Mr. Homa has directed aquatic and terrestrial research throughout the northeastern United States, the upper Midwest, and Pacific coast states . He has managed studies at over 200 hydroelectric developments . Many of these studies were incorporated into collaborative hydroelectric FERC licensing processes involving federal, state, regional, tribal, and local resource agencies; non-governmental organizations (NGOs); and other interveners. Studies resulted in environmental protection and enhancement opportunities while also allowing the project to operate in an economical and efficient manner. A very important aspect of these studies has been collaboration with technical teams to examine alternatives for resource restoration and to select methods that balance the most positive ecological results with energy production . A key aspect in negotiating agreements has been a close working relationship with the power producer and regulatory agencies, and thorough knowledge of issues on the federal, state, and local level . Mr. Homa has directed studies concern ing: fisheries; fish entrainment, passage, and protection; water quality; water. temperature monitoring and modeling; instream flow habitat; system-wide white water recreation, reservoir fluctuation, wetlands ; and rare species . He has prepared materials for Environmental Assessments (EA) and" Environmental Impact Statements (EIS); formal responses to resource agencies, and affidavits concerning aquatic resources. He has been a technical member of the negotiation teams for over three dozen hydroelectric development settlements that have resulted in habitat. enhancement on thousands of acres of reservoirs and hundreds of miles of rivers and streams. Mr: Homa has also directed IA studies for numerous municipal , public, and private utilities; state and federal government; engineering, design , and architectural firms ; Cornell University ; research groups; private land developers; public marinas; and industry . EXPERIENCE ! President, Ichthyological Associates, Inc . , responsible for activities of up to 25 employees dedicated to aquatic and terrestrial ecological research in the United States, 1984 to present. ! Participant in instream flow PHABSIM model studies, flow demonstrations, and Delphi evaluations at over 50 hydroelectric sites. Worked with resource agencies to develop criteria for and reach consensus about appropriate level of instream flow needed to protect environmental and recreational resources while allowing continued economical operation of hydroelectric facilities. Expect witness concerning use of adaptive management and instream flow at the Lake Chelan Hydroelectric Project. ! Provided input for development of habitat criteria for numerous species and life stages of fish, aquatic invertebrates, and riparian wildlife for use in rivers and reservoirs. These criteria were used for both impact analysis and for the design of enhancement measures to increase the function and diversity of aquatic habitats . ! Member of FERC license settlement negotiation teams representing hydroelectric project operators. Instrumental in developing consensus among negotiating team members representing the hydroelectric project operators, regulatory agencies, and non-governmental organizations. Development of strategies that protect or enhance natural and recreational resources while allowing the projects to operate under economically viable conditions. ! Input into and review of river corridor recreation and development plans for the Salmon, Raquette, Beaver, Mohawk, Sacandaga, and upper Hudson rivers in New York State. ! Participated in aquatic resource studies on the Muskegon, Manistee, Pine, Au Sable, Tittabawassee, Black, and Michigamme Rivers in Michigan . ! Supervisor and Editor of technical reports and other documents produced for clients and presented to resource agencies, including Exhibit E (Environmental Report Sections) ofFERC relicensing applications. ! Consultant to industries and developers on methods to minimize and mitigate impacts to, and enhancement of natural resources and recreational resources . ! Investigated a sediment release (primarily sand) into the Salmon River, Franklin County New York. The release was related to a reservoir drawdown for dam construction activities . Recommended a reservoir operation scheme to allow river sediment to pass through the reservoir during high flow events . Participated in the review and development of the river basin sediment plan . Developed a sediment monitoring plan that was incorporated into the State ' s 401 WQC permit. The plan is designed to monitor potential changes in substrate embeddedness in riffles and pools downstream of the hydroelectric facility. !, Conducted studies of numerous headwater streams (seasonal and first and second order streams). Assessed habitat and biological integrity of these aquatic ecosystems. Results were used to assess impacts on streams and adjacent riparian habitat. ! Participated in studies of small streams associated with the Cornell Chemical Disposal Site and Radioactive Disposal Site, the Laboratory of Ornithology, Cornell Golf Course, Cayuga Inlet, and Virgil Creek. ! Contributor to The Federal Interagency Working Group ' s Stream Corridor Restoration Principles, Processes, and Practices Handbook the 2002 Renewable Natural Resources Foundation Oustanding Achievement Award ! American Fisheries Society : Life Member since 1976 ; New York Chapter Secretary-Treasurer, 1997-2005 . ! Joint Task Group Member for the American Water Resources Association Standard Methods, 17`l' through 21 " editions, updates for Section 1006 ("Fish") . ! National Hydropower Association, member since 1994 ; participant American Eel Issues Group , Homa/Resume/20070911 JliresuineRestorafion.DOC 10 / 15 / 2008 TOWN BOARD E4ETING of rT ATTACHMENT # 5 9 9 TOWN OF ITHACA 215 N . Tioga Street, Ithaca, N .Y. 14850 www .town . ithaca. ny.us TOWN CLERK 273- 1721 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 PUBLIC WORKS FACILITY (Roads, Parks, Trails, Water & Sewer) 273 - 1656 FAX (607) 273 - 1704 or (607) 273-5854 MEMORANDUM TO : Town Board Members FROM : Judith C . Drake , PHR , Human Resources Manager DATE : October 11 , 2007 SUBJECT : Personnel Committee Recommendations he Personnel Committee reviewed the request for additional positions that were proposed in the 008 budget . • Recommend to leave in budget : o 2 additional seasonal laborers Expense is isolated to A7110 . 101 Parks Public Works Labor • Recommend to leave in budget : o 1 additional Planner position (for a 2 year hire ) to be paid out of B8020 . 100 • No recommendation yet on the additional Code Enforcement Officer position . Committee still evaluating the position request . Attached are the salary sheets for the staff to be considered at the November Budget Town Board meeting . _ mss . P �- 10 / 15 / 2008 TOWN BOA ft)4 NOf ATTACHMENT # 6 I� Table 6, Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W): Selected areas, all items Index (1982-84=100, unless otherwise noted) All items Indexes Percent change to Percent change to ® Pricing July2007 from- June2007 from- schedule Apr. May June July July May June June Apr. May 2007 2007 2007 2007 2006 2007 2007 2006 2007 2007 U.S. city average .. .... ... .... ............ ... ... . ........ . ... M 202. 130 203.661 203.906 203.700 2.3 0.0 -0.1 2.7 0.9 0. 1 Region and area size2 Northeast urban ................... ........ ..... .. .... ........ M 215.802 217.008 217.794 217.879 2.1 .4 .0 2.3 .9 .4 Size A - More than 1 ,500,000 ... ........ ...0... ... M 216.766 217.739 218.624 218.523 2.0 .4 .0 2.2 .9 .4 Size B/C - 50,000 to 1 ,500,000 3 ...... .... ...... M 129.856 130.881 131 .234 131 .521 2.3 .5 .2 2.4 1 . 1 .3 Midwest urban ...... .... ... .... ............ .... ... ........ . ... M 192.379 194.553 194.538 194.219 2.2 -.2 -.2 2.7 1 . 1 00 Size A - More than 1 ,500,000 ....... ... .... ....... M 193.403 195.325 195.105 194.725 2. 1 -.3 -.2 2.6 .9 -. 1 Size B/C - 50,000 to 11500,000 3 ...... ........ .. M 125. 159 126.897 126.995 126.738 2.4 -. 1 -.2 2.7 1 .5 .1 Size D - Nonmetropolitan (less than 50,000) . .............................. ........ . .. . ... . M 189.901 191 .801 192.455 192.804 2.2 .5 62 2.6 1 .3 .3 South urban ...... .... .......................... ........ .... .... M 196.730 198. 175 198.838 198.673 2.3 .3 -. 1 2.8 1 .1 .3 Size A - More than 1 ,500,000 . ...... ........... ... M 199.837 201 . 167 202.215 201 .867 2.4 .3 -.2 3.0 1 .2 .5 Size B/C - 50,000 to 1 ,500,000 3 .. .....6666..... M 125.598 126.639 126.930 126.878 2.2 .2 .0 2.6 1 . 1 .2 Size D - Nonmetropolitan (less than 50,000) . .... ... ....................... ........ ....... . M 2006520 201 .358 201 .709 201 .809 1 .9 .2 .0 2.4 .6 .2 West urban ... ........... ............................... ........ M 206.521 207.795 207.311 206.927 2.6 -64 -.2 2.9 .4 -.2 Size A - More than 1 ,500,000 ... .... .............. M 208.393 209.674 208.726 208.388 265 -.6 -.2 2.8 62 -.5 Size B/C - 50,000 to 1 ,500,000 3 .. ........ ...... M 1286376 128.962 129.097 128.840 2.7 -. 1 -.2 2.9 .6 . 1 Size classes A 4 ...... ........ .... .. 0....................6666....... .... ... ... M 187.531 188.791 188.909 188.642 2.2 -.1 -. 1 2.7 .7 . 1 B/C 3 .. ............................... ..6........ ...... ...... ... M 1266624 127.710 127.942 127.866 2.3 .1 -.1 2.7 1 .0 .2 D .......... .................... . .. ...6 .....6.. ............... 0.... M 1976059 198.771 199.237 199.207 2.3 .2 .0 2.6 1 . 1 .2 Selected local areas5 Chicago-Gary-Kenosha, IL-IN-WI . ........ ... .... ... M 197.067 199.109 199.279 198.700 3.1 -.2 -.3 16 1 . 1 . 1 Los Angeles-Riverside-Orange County, CA . .. M 210.195 211 .145 209.614 209.444 2.4 -.8 -. 1 2.7 -.3 -.7 New York-Northern N.J.-Long Island, NY-NJ-CT-PA .....6..... ...6 ... .....6.66.............. M 219.791 221 .396 222.322 222.237 2.5 .4 .0 2.6 1 .2 .4 Boston-Brockton-Nashua, MA-NH-ME-CT ... .. 1 225.395 226.465 1 . 1 .5 - - Cleveland-Akron, OH ........ .6..6.. .66........... ......... 1 186.889 187.344 . 167 .2 - Dallas-Fort Worth, TX ....... 6.6.... ..6..6...... .... ....... 1 195.216 1966198 162 .5 - Washington-Baltimore, DC-MD-VA-WV 6 ...... 1 - 132.330 133.766 3.1 1 . 1 - - Atlanta, GA ............. .................6.. .....6.. ... 66... .... 2 197.856 200.943 3.4 1 .6 - Detroit-Ann Arbor-Flint, MI ..6...6.66......... ........ ... 2 195.417 196.701 2.4 .7 Houston-Galveston-Brazoria, TX ...... ... ...... ..... 2 182.774 183.380 1 .1 .3 - Miami-Fort Lauderdale, FL ....... ... ........ ...... .. ... 2 208.921 210.938 4.2 1 .0 - Philadelphia-Wilmington-Atlantic City, PA-NJ-DE-MD ..... ............0... ........ ... ........ 2 214.668 216.511 - - 1 .6 .9 San Francisco-Oakland-San Jose, CA ... .. ...... 2 211 . 189 211 .422 3.0 . 1 - Seattle-Tacoma-Bremerton, WA ...... ... ... ..... ... 2 210.388 210.550 - 3.3 .1 - 1 Foods, fuels, and several other items priced every month in all areas; Tampa-St. Petersburg-Clearwater, FL. most other goods and services priced as indicated: 6 Indexes on a November 1996=100 base. M - Every month. - Data not available. 1 - January, March, May, July, September, and November. 2 - February, April, June, August, October, and December. NOTE: Local area indexes are byproducts of the national CPI program. 2 Regions defined as the four Census regions. See technical notes. Each local index has a smaller sample size than the national index and is, 3 Indexes on a December 1996=100 base. therefore, subject to substantially more sampling and other measurement 4 Indexes on a December 1986=100 base. error. As a result, local area indexes show greater volatility than the national 5 In addition, the following metropolitan areas are published semiannually index, although their long-term trends are similar. 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'a� W a (n F' zc d U v c 0 0 o c I .M rr> m m o o Q aNi N m E U Y d (D aDi 31 m E ro a) M D _U Q �I c E g a d w H c Q)CD LL m U Z U cr ro a o I a > E U I rn rn ¢ o F Z m Cn D I O Q � N W c >, N I LL, O N _ C N c c CJ a) T .O. Q o W o l c > O N p o • a t0 0 `o m e va J 9a aa) aa) cc� o .co aai aa) aa) I $ I a) aT 0 co ro o U v (n (nI W 2 o (n �, 2 ¢ Y ¢: U a a Q 0 U) R J Y W d U W o m W Z U 10 / 15 / 2008 TOWN BOARD MEETING of 1T� ATTACHMENT # 7 ° 99 TOWN OF ITHACA i - 215 N . Tioga Street , Ithaca , N . Y. 14850 Agenda 1 g 182 1 �� w ,� 04 www .town .1thaca .ny.us TOWN CLERK 273- 1721 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 HIGHWAY (Roads , Parks , Trails , Water & Sewer) 273- 1656 FAX (607) 273- 1704 or (607) 273-5854 MEMO TO : Town Board Members FROM : Karen Billings , Town Clerk DATE : Thursday , October 15 , 2007 RE : Town Clerk' s Monthly Report to the Board 9/24/07 : I attended the Town Clerk' s Association Executive Committee Regional Meeting in Ellicottville , NY , where I learned more about F . O . I . L . procedures and other Town Clerk functions . September 2007 Town Revenues received (as per detail attached ) $ 7 , 032 . 80 Disbursements State Ag & Markets and Dept of Health & Cty Treasurer 278 . 30* Town Supervisor for General and Part Town 79032 . 80 Total Disbursements $ 7 , 278 . 50 *Detailed reporting to the State and County — more information available in the Town Clerk's Office . 10/9/07 : Deputy Town Clerk , Carrie Coates-Whitmore and I attended the Tompkins County Town Clerk' s Association meeting . Special guest , Tompkins County Clerk Aurora Valenti , spoke about a $ 17 , 500 state grant the county received from New York State , its purpose and potential contributions needed from Town and Village Clerk' s offices over the next few months . I followed up with Jackie Thomas of the County office of personnel , the grant writer, and she shared her copy of the actual grant application and filled me in on the details and the potential for ongoing discussion . A copy of the grant application is available for review in my office . 10/9/07 : I met with the Recreation and Human Services Committee to discuss window displays in the Town Hall lobby. We discussed matching displays to legislative action and typical actions on the calendar as well as other ways to bring about enhanced community knowledge about the Town of Ithaca through our window displays . In November, a display depicting Tutelo Park will display the many aspects of this community asset . 10/ 10/07 : NYSERDA ( NYS Energy Research and Development Authority) is asking organizations to sign up as " Pledge Drivers" in order to help increase awareness of energy saving tips and procedures available . Becoming a Pledge Driver means you are making a public commitment to invite your community or organization to take the pledge . You can commit to driving people to NYSERDA 's Web site to take the pledge by posting information and a link to the pledge at our Web site . According to NYSERDA, we can be an important part of this show of strength and commitment by completing the pledge driver commitment form at NYSERDA's Web site : http : //www_getenergysmart . org / FallCampaign/ ESPIedgeDriver . aspx More information about this is contained in the correspondence . file in the Town Clerk's office . 10/ 10/07 : Skilled Trades Diversity Council information received pertaining to its 2008 Pre- Construction Preparedness Program application and informational flyer: • This is a nine week , unpaid program which meets on Tuesdays and Thursdays from 8 am to 4 pm . • 18 years of age or older, Valid Drivers License , High School Diploma or GED and physically able to do the work to apply. Application deadline is December 14 , 2007 • Interviews will begin the week of January 14 , 2008 • Program begins Tuesday, February 26 , 2008 • Program ends Thursday, April 24, 2008 • Completion of this program does not guarantee a job , but two-thirds of last year's participants are now employed in the trades . 0, TOWN CLERK' S MONTHLY REPORT t OF ITHACA, NEW YORK SEPTEMBER, 2007 E SUPERVISOR: PAGE 1 t to Section 27, Subd I of the Town Law, I hereby make the following statement of all fees and moneys received by me in connection with my office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by Law : A1255 7 MARRIAGE LICENSES NO . 07112 TO 07118 122 .50 5 MISC . COPIES 18 .25 1 TAX SEARCH 5 .00 1 ZONING MAP 0 .25 1 PARK OPEN SPACE FULL RPT 4 . 50 7 MARRIAGE TRANSCRIPT 70 .00 TOTAL TOWN CLERK FEES 220.50 A1557 1 SPCA IMPOUND FEES 25 .00 TOTAL A1557 25.00 A2188 1 FACILITY USE FEE 50 .00 TOTAL A2188 50.00 1 1 PARK USE FEE 30 .00 TOTAL A2191 30.00 A2544 DOG LICENSES 432 . 80 TOTAL A2544 43180 B2110 22 BUILDING PERMIT 2,250 . 00 4 BUILDING PERMIT EXTENSIN 237 . 50 1 FOUNDATION PERMITS 100 .00 1 FIRE SAFETY INSPECTIONS 80 .00 1 SIGN PERMITS 132 . 00 4 ZONING BOARD MTG 400 .00 3 TEMP CERTIFICATE OCCUP 410 .00 TOTAL B2110 31609. 50 B2115 2 SUBDV . REV . FINAL PLAT 15110 .00 3 SITE PLAN FINAL PLAN 13375 . 00 1 ADD . MTG . FEE AGENDA PRO 30 . 00 1 ASS . MTG . FEE P . H . PROCE 50 .00 1 SPECIAL PERMITS 100 . 00 TOTAL B2115 21665. 00 TOWN CLERK' S MONTHLY REPORT SEPTEMBER, 2007 Page 2 _ DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 758 .30 PAID TO SUPERVISOR FOR PART TOWN FUND 6,274. 50 PAID TO COUNTY TREASURER FOR DOG LICENSES 79 .20 PAID TO AG & MARKETS FOR DOG LICENSES 9 .00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 157 .50 TOTAL DISBURSEMENTS 79278.50 . OCTOBER 2, 2007 `fie ` SUPERVISOR CATHERINE VALENTINO STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I , KAREN BILLINGS , being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by erne duri the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by la Subscribed and sworn to before me this Town Clerk day of +' 20 C Notary Public CARRIE WHITMORE° Notary Public, State of New Yorke No . 01 WH6052877 Tioga County UI v Commission Expires December 26, TOWN OF ITHACA Public Works Department' s Monthly Board Report September Report for the October 15, 2007 Meeting ROADS O Dead trees were cut at the cul-de-sac end of Eldridge Circle . We will re-grade the area and are planning on planting new trees when we finish grading. 0 Shoulders were installed on Bundy Road . We also hot patched the road to get ready for snow plowing. Tompkins County provided the trucking of materials. ❑X We provided several trucks for the Town of Ulysses paving work and assisted the Town of Danby with trucking. Z The Town of Ulysses hauled crushed limestone for our stockpile . ❑x We assisted the Village of Cayuga Heights with installing shoulders on roads they paved . 0 Clover Lane was paved with a cold mix pavement. 0 We installed culvert pipe for a resident on Christopher Circle to enclose the ditch. Z We continued hot patching problem spots around Town to prepare for snow plowing. X Crosswalks and stop bars were installed, along with several road signs . Repairs to our salt-mixing equipment were begun. The Ridgecrest Road storm water management project materials were ordered and work has begun to continue putting pipe in the ditches and covering it. ❑X Striped center line and white lines on various Town roads . PARKS AND TRAILS ✓ Work continued on Pew Trail including cold mix paving of the entire trail, completion of concrete sidewalk and landscaping along sidewalk. ✓ Grounds maintenance at all sites continued, including weekly site inspections and garbage collection. ✓ Beautification plantings were watered and tended . ✓ We prepared Tutelo Park for the annual festival — setting up tables, chairs, picnic tables, and additional garbage cans . The festival was a success with an estimated 1 ,500 people attending on Saturday, September 22nd . Clean up of the site and returning tables and chairs were done the following Monday . The Public Works Department staff spent a total of 147 man hours working on this event. ✓ Several sections of walkways were sealed, along with the basketball courts at Iacovelli and Hungerford Heights Parks . New nets were installed at all the courts . ATER We completed work on the Clover Lane water project including landscape restoration and valve repairs . x Lawn repairs were completed for our last three water main breaks . x We replaced hydrants on E. King Road, Troy Road, and Ridgecrest Road . x Work began on the new water main along Trumansburg Road . We have staff inspecting the project daily . X PRV tour on Stone Quarry Road was done with Bolton Point. SEWER D Annual sewer pump station preventative maintenance with ITT Flyght was completed . Q Weekly pump station checks were performed . Q A total of 94 mark-outs were done for Dig Safely New York, October Projects 1 . Brush pick up starts on Monday, October 15t". 2, Ridgecrest Road storm water management project to continue . 31 Hot patching. 4. Final mowing in parks and trails . 5 . Fall clean ups in parks and trails . 6. Continue daily inspection at Trumansburg Road waterline project. 71 Beautification plantings of fall perennials and bulbs . 81 Fall tree plantings. 9. Repairs to sewer lines and manholes . 10. Sewer repair on Troy Road . ghk OF I T A* Ix 9a TOWN OF ITHACA PLANNING DEPARTMENT i8 21 215 NORTH TIOGA STREET, ITHACA, . N .Y . 14850 Jonathan Kanter, A.I.C.P. (607) 273-1747 Director of Planning FAX (607) 273-1704 Planning Director ' s Report for October 15 , 2007 Town Board Meeting DEVELOPMENT REVIEW September 4, 2007 Planning Board Meeting: Elizabeth Anne Clune Montessori School of Ithaca Field of Dreams, 120 and 122 King Road East : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed Field of Dreams (Master Plan — Phase 1) project at the Elizabeth Anne Clune Montessori School of Ithaca located at 120 and 122 King Road East, Town of Ithaca Tax Parcel No. ' s 43 - 1 -3 . 5 , 43 - 1 -3 . 6, and 43 - 1 -3 . 2 (portion of) , Low Density Residential and Medium Density Residential Zones. The proposal includes the clearing, grubbing, and grading of approximately 1 3/ ® acres to create a playing field, a sledding slope, an access lane to King Road East, stone dust paths, a pond and boardwalk, stormwater facilities , and a new asphalt path between the Middle School and the Lower Elementary School . Elizabeth Anne Clune Montessori School of Ithaca, Owner/Applicant; Kimberly Michaels, Trowbridge & Wolf, LLP , Agent. Recommendation to Town Board Regarding a Moratorium on Development in the Northeast Corner of the Town of Ithaca : The Planning Board did not adopt a recommendation to the Town Board regarding a local law providing for a moratorium on development in the northeast corner of the Town of Ithaca for a period of two hundred seventy (270) days . September 18 , 2007 Planning Board Meeting: Cornell University Transportation-focused Generic Environmental Impact Statement (t- GEIS : Kathryn Wolf, Trowbridge & Wolf, LLP , presented an update to the Planning Board regarding the t-GEIS . Cornell hopes to submit the t-GEIS for review in late October or early November. Ithaco Liquid Nitrogen Storage Tank, 950 Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed installation of a liquid nitrogen storage tank for Ithaco Space Systems Inc. located in the South Hill Business Campus at 950 Danby Road, Town of Ithaca Tax Parcel No . 39- 1 - 1 . 1 , Planned Development Zone No . 12 . The proposal involves the installation of a 9 , 000 gallon, +/- 29 foot tall liquid nitrogen storage tank located on the southern corner of the building. The tank will be enclosed with concrete retaining walls and chain link fence and will include new landscaping. South Hill Business Campus , LLC, Owner/Applicant; George W. Breuhaus, Agent. 1093 Group LLC 2-Lot Subdivision, 330 Pine Tree Road : The Planning Board granted Preliminary Subdivision Approval for the proposed 2 -lot subdivision located at 330 Pine Tree Road, ITownofltliaca �lun ingY7 ectorste�o ® ; Octab"er�,,1�5, 200To '�Bnarrl��ee z g`� � ��. Town of Ithaca Tax Parcel No . 62- 1 -3 .2 , Community Commercial Zone. The proposal involves subdividing the +/- 5 . 959 acre lot into two parcels consisting of a +/- 1 . 703 acre parcel, containing the existing Rite Aid Pharmacy, and a +/- 4 . 256 acre parcel located off Mitchell Street which would be available for future development. 1093 Group, LLC, Owner/Applicant. Sketch Plan Review — Ithaca College Temporary Metrological Tower, 144 King Road East: The Planning Board reviewed a sketch plan for the proposed Ithaca College Temporary Metrological Tower located at 144 King Road East between King Road East and the Ithaca College Campus, Town of Ithaca Tax Parcel No . 43 - 1 -4, Conservation Zone. The proposal involves clearing approximately 0 . 8 acres of vegetation for the construction of a +/- 164 foot high metrological tower. The tower will be used to collect data such as wind speed, wind direction, and temperature for a period of time ranging from 3 months to 2 years . The study is to determine the feasibility of installing a wind turbine on Ithaca College owned lands in the future. Ithaca College, Owner/Applicant; Scott Abbett, Sustainable Energy Developments Inc. , Agent. Ithaca College Athletic & Events Center, Ithaca College Campus : The Planning Board heard a presentation and update regarding the proposed Ithaca College Athletic and Events Center, Ithaca College, Owner/Applicant; Richard Couture, Agent . Several significant changes have been incorporated into the plan, including relocation of parking areas to other parts of the campus and relocation of the proposed loop road . The Draft Environmental Impact Statement (DEIS) is expected to be submitted to the Planning Board in early October. Reviews for Zoning Board (ZBA) : Six applications for the Zoning Board were processed since the September report as follows , resulting in six variances granted with conditions : September 17 , 2007 ZBA Meeting : ( 1 ) an area variance was granted to allow a sunroom addition to encroach into the required front yard on an existing, non-conforming single4amily home, located at 110 Judd Falls Road, Medium Density Residential Zone, Judith Kellock, Owner, Burke Carson, Appellant/Agent; and (2) an area variance was granted to permit the conversion of the interior of an existing garage to create a home occupation within the existing residence, with the home occupation exceeding the maximum area requirement (500 square feet max . , or 25 % of the floor space of the dwelling permitted, whichever is less ; 692 square feet proposed), located at 111 West King Road, Neighborhood Commercial Zone, David Auble, Owner/Appellant, Martin Nichols, Agent; (3 ) an area variance was granted to allow an existing addition to encroach into the required rear yard setback (the addition was added in 1985 and never received the necessary variance) , located at 111 Christopher Circle, Medium Density Residential Zone, Lewis M . Clark and Alice Wu, Owners/Appellants ; (4) an area variance was granted to allow the construction of . a workshop addition to an existing garage encroaching into the required side yard setback, located at 1151 Danby Road, Low Density Residential Zone, Edward Kratil , Owner/Appellant; (5) a height variance was granted to allow the installation of two poles and loudspeakers for a mass notification alert system on the Ithaca College campus, one on the roof of Philips Hall , the other in a wooded area between Wood Field and College Circle Road, exceeding the maximum height allowed for structures , located at 953 Danby Road, Medium Density Residential Zone, Ithaca College, Owner/Appellant, Jeffrey R. Paddock, Agent; and (6) a height variance was granted to permit the construction of a connecting breezeway between an existing house and garage to convert the garage from storage into additional living space, with the connection resulting in a single main building exceeding the permitted height (36 feet from the lowest exterior level permitted ; 38 . 5 +/- feet 2 '' dam °''� mtl°., .. _ Townsof�thacas.Plannangtrcto s�e�ort ,� Octobe S,F 200�o n Boar M e12ng � � , , provided), located at 997 Taughannock Boulevard, Lakefront Residential Zone, Richard and Sally Mennen, Owners/Appellants . CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past month. Comprehensive Plan Review Committee : The Comprehensive Plan Review Committee met on September 17 , 2007 and completed review of the remaining chapters of the Comprehensive Plan and the residents survey summary in Appendix A of the Plan. The Committee also discussed coordination of the Town and City of Ithaca Plan updates , and that perhaps one way of coordinating would be to include a Town representative on the City' s Plan update committee, and vice-versa. The Committee also began outlining its recommendations that will be reported to the Town Board. Some of the key recommendations agreed to by the Committee include: There should be a full update of the Plan . The Committee will include an outline of the sections and elements of the Plan that should receive particular attention in the update. The Plan update should begin early in 2008 and will probably be a two-year effort . One of the first phases of the update should be a new residents survey to help determine what directions residents would like to see the Town go , what current issues need to be addressed, what has changed since the 1993 Plan, what new facilities and programs would residents like to see, etc. The Committee agreed that the survey should include follow-up questions related to those in the 1993 survey, and that technical assistance in formatting, conducting and analyzing the survey should be requested from the Cornell Survey Research Institute or similar consultant . Funds for technical assistance in conducting the survey have been included in the 2008 Tentative Budget. The Committee recommends having the bulk of the work on the Plan update done by Planning Department staff as a team approach working with a committee established by the Town Board to oversee the Plan update. To accomplish this, the Committee recommends the hiring of a second, full -time Planner (time-limited) for up to two years to enable the Planning Department as a whole to work on the Plan update, which is a major new initiative. The Committee recommends this approach rather than hiring a consultant to do the Plan update. Funds for the additional Planner position (salary and fringe benefits) are included in the Tentative Budget. The Committee discussed possible committee structure for the Plan update. Preliminary ideas are that a committee should not be too large and that it should include both Town Board members and others with relevant expertise and knowledge that would be relevant to the Plan update. The Committee will continue discussion of the committee structure at the next meeting. The Committee reiterated that the Town and City Plan update efforts should be coordinated, and that should be discussed further. 3 "Townof^IlliacaF'lanning= ec ors p h' ;Octole 15�, 200E7 �own :Boardzt�lye;eF�n The next Committee meeting is scheduled for Thursday, October 18th, 2007 at 4 : 00 p.m. to complete recommendations to the Town Board regarding an update of the Plan, including the structure of a committee to coordinate the Plan update process . Codes and Ordinances Committee (COC) : The Committee met on September 19, 2007 and reviewed the proposed stormwater management law. The next COC meeting is scheduled for October 17 , 2007 . Tentative agenda items include continuation of review of the proposed stormwater management local law, report on comments received regarding the draft amendments to the Lakefront Residential Zone and dock regulations, and introduction to State mandated regulations regarding illicit discharges into municipal separate storm sewer systems . Transportation Committee : The September 26 , 2007 meeting was cancelled due to a lack of agenda items . The next Committee meeting is tentatively scheduled for Wednesday, October 24, 2007 , Conservation Board : The next Conservation Board meeting is scheduled for October 4, 2007. Agenda items will include discussion and comments on . the Scenic Resource Committee' s draft report, committee reports and updates, comments on the draft Town Wind . Energy Facility regulation, and overview of the draft Stormwater Management Local Law. Carrowmoor Committee: The Committee met on October 2 , 2007, and discussed the status of drafting a local law for a Planned Development Zone to allow the Carrowmoor development, the concept of housing trusts and how that may or may not relate to the affordable housing component discussed for Carrowmoor, and the need to obtain more information from the developer regarding a market/feasibility study for the proposal and additional financial information from the development team. The Attorney for the Town and Director of Planning met on October 1St to begin drafting a local law for the Planned Development Zone. The drafting process will take at least several weeks before a proposed law is ready to bring to the Committee for discussion, and then to the Town Board for consideration to formally begin the review process. Route 96 Corridor Management Study: The Tompkins County Planning Department released a final RFP (Request for Proposals) at the end of September, and sent a draft inter-municipal agreement for the Study for comments by participants . The Attorney for the Town and Director of Planning reviewed the draft Agreement, and sent suggested revisions to the County. The current thinking is that the Transportation Committee would review the study scope and draft agreement for the Route 96 Corridor Study at its next meeting (Oct. 24t), and provide a recommendation to the Town Board. This item would then be scheduled for Town Board consideration at the November 19th meeting. Consultant Selection for Sapsucker Woods UNA Study: The Town received six responses to the Request for Qualifications (RFQ) that was sent out in September. The Town Board committee reviewed the six Statements of Qualifications and selected two consulting firms to be interviewed. One is scheduled for Thursday, October 4th, and the other for Friday, October 5th. The preliminary cost estimates from these two consultants range between $ 17 ,000 and $20,000. Additional information and a resolution to authorize the hiring of a consultant to conduct the study will be available at the October 15`h Town Board meeting. Attendance at Conference — American Planning Association Upstate New York Chapter, Binghamton, NY : The Director of Planning attended the American Planning Association Upstate 4 To>�of�lt`ha a'��Pla nig�Direc o�'s�Re�vr# October�l�5, 2QO�I�ow�z BoardMeetr�tg � "� New York Chapter Conference in Binghamton, NY on September 19th and 20th, 2007 . Sessions attended included the following : Erie Canalway Corridors, a tour of the art gallery and studio district, Intermodal Transit Terminal and Downtown University Center, New York State Heritage Areas, Environmental Law Update, and Flood Map Modernization. Conference materials are available in the Planning Department for those interested in reviewing. Attendance at Trail Conference, Rochester, NY : The Environmental Planner attended a conference on trail grants, resources and related elements in Rochester, NY on September 29, 2007 . Some of this information will be helpful in moving ahead with the Gateway Trail project (see below) and with future trail development and grant applications . Performance Reviews : Staff performance reviews were completed during September. Fall Newsletter: The Fall Newsletter was prepared and printed in September, and mailed early during the week of October 1St, 2007 . ITCTC Planning Committee : The Planning Committee of the Ithaca-Tompkins County Transportation Council (ITCTC) met on September 18 , 2007 . Agenda items included reports on the Coordinated Public Transit-Human Services Transportation Plan, County Job Access Reverse Commute Program, and Route 96 Corridor Management Study. Gateway Trail : The grant agreement with New York State (DOT) has been approved and signed for Phase I of the Gateway Trail project. This allows the Town to move ahead with project scoping. Town staff from Engineering, Public Works and Planning met on October 2 , 2007 to discuss the next steps in the process of moving the trail project along. A meeting with the DOT administrator of the project is scheduled for October 25 , 2007 to discuss what the scoping element of the project will involve . Project design and engineering will follow scoping. Agricultural Easement Inspection : Planning staff completed the annual site inspection for the agricultural conservation easement that the Town acquired on the Ferguson property, located on Sheffield Road . A memo from Mike Smith (8/29/07) and completed Inspection Form are attached for the Board ' s information. 5 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD MEMBERS FROM : MICHAEL SMITH , ENVIRONMENTAL PLANNER� y DATE : AUGUST 29 , 2007 RE : ANNUAL AG . INSPECTION — FERGUSON PROPERTY Attached is a copy of the completed Annual Inspection Form relating to the agricultural conservation easement on the Ferguson Property. The 40- acre property is located along Sheffield Road, south of Mecklenburg Road . The Town ' s Policies and Procedures Manual and the easement require an annual inspection to be completed by the Town, with the results reported to the Town Board . I conducted the site inspection on August 23 , 2007 and found the property in compliance with the terms of the easement. I also made notes on a map of the property and took several pictures during the site inspection that are available if anyone is interested in seeing them . Please contact me at 273 - 1747 or email me at msmith a town. ithaca . ny.us if you have any questions prior to the meeting. Enc. Agricultural Conservation Easement Town of Ithaca Annual Inspection Form Date of Visit 08/23/07 Easement Name : Current Owner: Ferguson Agricultural Conservation Easement Lisa & Gary Ferguson Address of Property: Address: East Side of Sheffield Road 1485 Mecklenburg Road 285' South of Mecklenburg Road Ithaca , NY 14850 Tax Parcel No . : Phone # 28- 1 - 1 . 3 607-273-9212 Description of Current Land Uses : iJ.=J / y / 4 i"41fh 4 l / Describe current Agricultural activities (and!/ any changes since the last inspection) : /yi-' / C [- � �.�' h� ' � �/{ �� c � [ J 'I [%-i C ' /%c �7 /F , �/, � � ��//7-; ( c>.� �� Ty ���✓� List all man- made alterations made since the last inspection visit: l Do all changes comply with the terms of the easement? Yes No Comments : 7 /�•� -�� , / /�. .r,% f List any observed natural alterations : c;� z Other observations, comments, and recommendations : Attach as needed maps, photos, and illustrations . Name of Inspector (s) : n 1 Regular Meeting of the Ithaca Town Board , October 15 , 2007 Human Resources Report for September 2007 Personnel Committee : The committee discussed the recommendation of the percentage increase for the 2008 wages . The committee agreed to have a joint meeting with the Employee Relations Committee before their recommendation went to the Town Board in October. The committee continued their discussion regarding the salary survey. Mr. Kanter was invited to discuss the Director of Planning ' s hours with the committee . The members voted to recommend to the Board to increase the hours of the Director of Planning to 40 to match that of the Director of Engineering and the Highway Superintendent . The committee voted to recommend creating a sick time bank for a specific employee . Safety Committee : Committee has been working on the Violence in the Workplace assessment. Results of the assessment will be submitted to the Town Board with recommendations for changes . See attached summary from each location . Items already addressed : PWF : Lights have been ordered to increase the parking lot lighting . Additional training will be provided on conflict management skills on December 7th as part of an all day all hands training . Town Hall : to be discussed further (list not all inclusive ) are lights in the parking lot , visitor system , PEZ area , court security , lights in lobby. Training and Development : The Brainteaser group has finished designing the Fall series . The October program will be " Painless Feedback : You can tell anybody anything . " Safety Training for Town Hall has been arranged . This training is done every other year and includes safety, sexual harassment and violence in the workplace . Personnel — Civil Service : Karen Billings was appointed as the Town Clerk effective September 17th . Time was dedicated to Karen ' s orientation . Research was done on the new law involving the Deputy Town Clerk' s . This new law creates the need to evaluate the job descriptions and titles for the Deputies . More information to follow on this in October. Commercial Insurance ( Ithaca Agency — NYMIR Insurance Company) : There were two accidents in August that were reported to insurance . The first being vehicle damage due to tree branched being down . This claim was denied by NYMIR . The second claim involved another vehicle running into the back of one of the Town ' s Jeep' s . This claim was submitted to the other vehicle ' s insurance company . 1 Workers ' Compensation ( Public Employers Risk Management Assoc — PERMA) : The Town has completed its annual audit with PERMA . The audit compares the estimated payrolls for 6/ 1 /2006-6/ 1 /2007 to the actual payrolls . There was an additional amount due of $815 . Disability Insurance : Dani Holford , Sr. Typist , is out on a disability claim . She is expected to return October 22 , 2007 . The renewal premiums for statutory disability coverage increased from $4 . 50 to $4 . 95 per person per month . This increase was due to several claims over the past year. Unemployment Insurance : There are no claims to report . Others : . Performance Reviews have been sent to the Department Heads for completion . We do annual reviews in summer for all departments except Public Works , which does them on the employees date of hire anniversary. Insurance Quotes : Renewal quotes from Guardian Dental and Excellus Blue Cross Blue Shield are expected around October 15th Submitted By: Judith . C . Drake , PHR Human Resources Manager EMPLOYEE SECURITY SURVEY This survey is designed to identify hazards arising from a person ' s job duties and/or assignments in the workplace. Work Location : ublic Works total returned : 22 : 28 1 . Does either of these two conditions exist at your workplace (in your building or at any other location where you work)? a. 13Y 9 N Work alone during working hours . b . 18 Y 4 N Do you notify someone when you are leaving work (excluding leaving at the end of the workday) Are these conditions a problem? If so when, please describe. (e. g. : Mondays, evenings, daylight savings time) 22 No 2 . Do you have any concerns about any of the following : (Y=yes N=No U=unsure NA= not applicable) a. 2Y 20 N OU Written policy to follow for addressing general problems b . 3Y 17 N 2U Written policy on how to handle a violent person c . 3Y 19 N OU When and how to request the assistance of a co-worker d. 3Y 18 N lU When to request the assistance of police e. 5Y 16N lU What to do about a verbal threat f. 3Y 18 N lU What to do if a domestic dispute erupts in the workplace g. 5Y 17 N OU What to do about a threat of violence h. 4Y 18 N OU What to do about harassment i . 3Y 18 N OU 1 NA Working alone j . 2Y 18 N OU 3 NA Panic Button k. OY 18 N lU 3 NA No alarm system for the building 1 . 2Y 19 N OU 1 NA Security in and out of the building m. 2Y 19 N OU 1 NA Security in the parking lot n. lY 20 N OU 1 NA Being assaulted by a co-worker o . OY 21 N OU To your knowledge have incidents of violence ever occurred between your co-workers? If so, please explain. Do you have any concerns that are not mentioned above? nothing written 3 . Are you more concerned when working shift work, in the field, or in other situations? Please explain public (4) flagging( 1 ) field (4) nights in winter ( 1 ) EMPLOYEE SECURITY SURVEY 2007 PWD results 10/ 10/2007 Page 1 Li 4 . Where in the building or worksite would a violent related incident most likely occur? (check all that. apply) a. 6 Meeting or lunch room b . 1 Exits C , _ Deliveries d. 1 Private offices e. 6 , Parking lot f 3 Bathroom g. _ Entrance h. 4 Other: specify _can happen anywhere, job site garage road way Please explain why you feel that way: it' s a confined space your alone flipped the finger, your holding them 0 , more accessible to public there is a congregation. 5 . Have you ever missed work because of a potential violent act(s) committed during your course of employment here?. 22 N 6 . Do you receive workplace violence related training or assistance of any kind? 20 Y 1 N 7 . Has anything happened at your worksite that could have lead to violence? If so , please comment about the situation below : 3 Y 19 N 8 . Has the number of potentially violent people you deal with during work increased lately? 22 N If you answered yes to any of the above, please describe (please note the question number next to your description. Harassment between co-workers (7) training upset when not their way Building Self Evaluation : Answer the following questions with Y= Yes, N= No , N/A= Not Applicable or UN= Unsure Exterior 1 . 16 Y 6 N Are appropriate locations/sheds adequately fenced? 2 . 20 Y 2 N Are doors/ gates secured after hours? 3 . 17 Y 5 N Are visitor procedures signs and hours of operation posted at all entrances of municipal buildings? 4 . 8 Y 13 N lU Are signs explaining the secured doors policy posted? 5 . 19 Y 3 N Are shrubs and foliage cut to allow adequate lines of sight (3 ' and 8 ' )? 6 . 16 Y 6 N Are the exterior of all buildings adequately lighted? 7 . 12 Y 8 N Are the parking lots adequately lighted? Somewhat, could be better EMPLOYEE SECURITY SURVEY 2007 PWD results 10/10/2007 Page 2 Y T` 8 . 20 Y 1 N lU Are the buildings free from graffiti, and graffiti is removed upon discovery? 9 . 8 Y 13 N lU Are the grounds accessible to patrolling vehicles? 10 . 4 Y 15 N 3U Are there intrusion alarms in the buildings? Please comment on any concern you may have (please note the number next to your comment) . none Interior 1 . 20 Y 2 N Are the main entrances visible from the visitor parking area? 2 . l l Y l l N Are multiple entrances controlled, signed and/or monitored? 3 . 15 Y 7 N Are ContractorsNendorsNisitors required to sign-in? Only 21 answers 4 . 14 Y 8 N Are there only one visitor entrance, and it is clearly identified? 5 . 0 Y 21 N Are ContractorsNendorsNisitors issued dated ID cards or badges? 6 . 21 Y 0 N Are stairwells properly lighted for safety? 7 . 21 YON Are hallways properly lighted for safety? 8 . 21 Y ON Are bathrooms properly lighted for safety? 9 . 3 Y 17 N lU Are staff bathrooms near public areas locked with restricted access? 10 . 7 Y 15 N Are mechanical and boiler rooms kept locked? 11 . 21 Y 0 N Are offices clearly labeled? 12 . 20 Y ON lU Are exit signs all functioning? 13 , 16 Y 6 N Are there control systems in place to monitor keys and duplicates? 14. At the end of the day are : a. 3 Y 18 N 1NAall offices locked? b . 15 Y 6 N lU all restrooms and locker rooms un-occupied? ONLY 20 ANSWERS c . 20 Y 0 N all exterior doors are locked? d. 19 Y 1 N all night lights are on and other lights turned off? e. 8 Y 3 N 9 NA has the basement been checked, door shut and lights off? 15 . 4 Y 12 N 4U Law enforcement personnel patrol grounds after hours? Please comment on any concern you may have (please note the number next to your comment) NONE EMPLOYEE SECURITY SURVEY 2007 PWD results 10/10/2007 Page 3 Work Practice Controls : (Have the following work practice controls been implemented?) Only 19 answers 1 .' 7Y 4N 3U 5NA Desk clear of objects? 2 . 16Y ON OU 3NA Unobstructed office exits? 3 . 6Y 7N 2U 4NA Bare cubicles available to use? 4. 13Y 4N OU 2NA Reception area available? 5 . 10Y 6N 1U 2NA Visitor Sign in/out? 6 . 4Y 12N 2U 1NA Visitor escorted? 7 . 13Y 3N lU 2NA Counter top to separate clients from work area? 8 . 8Y 9N lU 1NA Separate interview area? 9 . OY 19N OU ONA LD . badges used? 10 . 16Y ON 2U 1NA Emergency phone numbers posted? 11 . 15Y IN 2U 1NA Internal phone system used (intercom)? 12 . 12Y 4N 2U 1NA Internal procedures for conflict (problem) situations? 13 : 3Y 16N Security guards used? 14. 18Y ON 1NA Are evacuation plans current? 15 . 16Y 2N 1NA Are floor plans posted showing exits, entrances, location of security equipment? Please comment on any concern you may have (please note the number next to your comment) no comments OVERALL COMMENTS : Do you as an employee feel safe at work? 16 Y 3 not answered Comments and recommendations based on this evaluation: EMPLOYEE SECURITY SURVEY 2007 PWD results 10/10/2007 Page 4 EMPLOYEE SECURITY SURVEY 16 entire survey 17 page 1 : 23mn This survey is designed to identify hazards arising from a person ' s job duties and/or assignments in the workplace. Work Location: Town Hall 11 Does either of these two conditions exist at your workplace (in your building or at any other location where you work)? a. 16 Y Work alone during working hours . b . 13 Y 2N Do you notify someone when you are leaving work (excluding leaving at the end of the workday) Are these conditions a problem? If so when, please describe . (e. g. : . Mondays , evenings, daylight savings time) not a "problem " Just a concern when working weekdays, alone. Daytime & evenings. Eveninzafter 4: 30 pm 21 . Do you have any concerns about any of the following: (Y=yes N=No U=unsure NA= not applicable) a. 4Y 11N 2U Written policy to follow for addressing general problems b . 4Y 11N 2U Written policy on how to handle a violent person c . 3Y 14N When and how to request the assistance of a co-worker d. lY 15N lU When to request the assistance of police e. 5Y 11N lU What to do about a verbal threat f. 4Y 12N lU What to do if a domestic dispute erupts in the workplace g. 4Y 11N 2U What to do about a threat of violence h. 3Y 14N What to do about harassment i. 3Y 13N lU Working alone j . 3Y I IN 3U Panic Button k. 4Y 12N lU No alarm system for the building 1. 7Y 9 N lU Security in and out of the building m. 6Y 11N Security in the parking lot n. 3Y 14N Being assaulted by a co-worker o . 3Y 14N To your knowledge have incidents of violence ever occurred between your co-workers? If so, please explain: no one wants to listen ; I have experienced several verbally tense situations between co-workers and have been personally verbally attacked by one co-worker. This co-worker has verbally attacked other staff and, on one occasion, a member of the general public (this happened in the parkin lot). : ot). ; Yes, although not witnessed, but was told of after hours confrontation between two employees and one felt threatened by the others behavior. Do you have any concerns that are not mentioned above? No consistency with punishments or wrong doing; I have concerns that this person is not emotionally stable and that management is doing nothing to control this person 's behavior. ; EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 1 Door to lobby is unlocked and anyone can walk through ; Yes there are no push plates for handicap accessibility on the inside doors of the Aurora Street entrance. : Do panic buttons work? 3 . Are you more concerned when working shift work, in the field, or in other situations? Please explain This person 's emotional outbursts and behaviors are unpredictable which makes me uneasy in every situation that I am in with her, work or otherwise Concern during regular daytime hours. : Regular workday hours; In the field some residents/developers get violent during fleld inspections . especially. while enforcing Town regulations. ; Meetings late at night; Layout of the building causes individuals to work alone and unseen by other coworkers. ; No field work is usually alone but supervisors and coworkers are very supportive of using buddy system anytime. 4. Where in the building or worksite would a violent related incident most Iikely' occur? (check all that apply) a. 6 Meeting or lunch room b . 6 Exits strangers waiting for you C , Deliveries d. 5 Private offices e. 8 Parking lot strangers waiting for you . f. 1 Bathroom g. 5 Entrance h. Other: specify _3 courtroom • 2 court counter • field; 2 front counter; 3 PEZ area • basement bathroom ; exercise room . Please explain why you feel that way: See official complaint sited: Court room/offices = no protection in these areas; Court room =people who allegedly committed crime are present; Exits & Parking lots = strangers waiting for you; Administration has not dealt with emotionally /mentally unstable employee; Meeting rooms = areas where members of the public with an issue meet with staff and various boards Private offices = areas that managers would be meeting with employees to discuss problems with performance or behavioral issues I . .1 1 Parking lot = area that a member of the public could accost a staff member Counter areas = primary contact points with public that have a problem with policy or staff actions. Meetings sometimes get heated • parking lot not secured; Downstairs = not used after 3 : 30 pm by any other employees. PEZ Area :gathering place. EMPLOYEE SECURITY SURVEY 2007 TH results 1011012007 Page 2 5 . Have you ever missed work because of a potential violent act(s) committed during your course of employment here? 1Y 15N 6 . Do you receive workplace violence related training or assistance of any kind? l0Y 6N 7 . Has anything happened at your worksite that could have lead to violence? If so, please comment about the situation below : 6Y 9N 8 . Has the number of potentially violent people you deal with during work increased lately? 2Y 14N If you answered yes to any of the above, please describe (please note the question number next to your description. 7) more and more people seem to be on edge tely 7) irate people in court related situations 7) irate customers regarding court proceedings and relatives e�ng angry 7) people at PEZ reception are and/or Clerk 's office sometimes eft agitated or upset when they don 't get exactly what they want or for various other reasons. 6) Violence in the Workplace training seminar; Sexual Harassment training; Annual video 7) Disagreements, inequitable treatment of employees 6) Workplace violence posters are located near entrance & periodic training 7 )occasionally irate customers come into PEZ area, situations are diffused easily to date, concern with some coworkers over reactions and possibility that this could eventually become violence. Building Self Evaluation : Answer the following questions with Y= Yes, N= No, N/A= Not Applicable or UN= Unsure Exterior 1 . 4Y ON lU 12NA Are appropriate locations/sheds adequately fenced? 2 . 13Y 3N Are doors/ gates secured after hours? 3 . 5Y 6N 4U 1NA Are visitor procedures signs and hours of operation posted at all entrances of municipal buildings? 4 . 2Y ION 4U Are signs explaining the secured doors policy posted? 5 . 16Y Are shrubs and foliage cut to allow adequate lines of sight (3 ' and 8 ' )? 6 . 9Y 5N 2U Are the exterior of all buildings adequately lighted? 7 . 6Y 7N 3U Are the parking lots adequately lighted? 8 . 16Y Are the buildings free from graffiti, and graffiti is removed upon discovery? 9 . 15Y ON lU Are the grounds accessible to patrolling vehicles? 10 . lY 7N 8U Are there intrusion alarms in the buildings? Please comment on any concern you may have (please note the number next to your comment) 7 Back parking lot is too dark at night, I think the existing light ight poles should be put back into working order. EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 3 2) The door to the Town Board room in the corridor to the Town Clerk 's office is quite often unlocked. Whenever I 'm up front at closing I check it This means anyone in boardroom after hours could enter open office area This happens quite a bit. `3) visitor sign in is not used but should be considered. 7) parking lot is not well lit. Interior 11 10Y 3N 2U 1NA Are the main entrances visible from the visitor parking area? 2 . 5Y 11N Are multiple entrances controlled, signed and/or monitored? 3 . OY 13N 3U Are Contractors/Vendors/Visitors required to sign-in? 4. 5Y 11N Are there only one visitor entrance, and it is clearly identified? 51 OY 14N 2U Are Contractors/Vendors/Visitors issued dated ID cards or badges? 6 . 14Y ON lU 1NA Are stairwells properly lighted for safety? 71 . 16Y Are hallways properly lighted for safety? 8 : - 16Y Are bathrooms properly lighted for safety? 9 . 6Y 7N lU 2NA Are staff bathrooms near public areas locked with restricted access? 10 . 4Y 5N 7U Are mechanical and boiler rooms kept locked? 11 , l lY 5N Are offices clearly labeled? 12 . 12Y ON 4U Are exit signs all functioning? 13 . 1 O 2N 4U Are there control systems in place to monitor keys and duplicates? 14. At the end of the day are : a. 2Y 12N 2U all offices locked? b . 3Y 4N 9U all restrooms and locker rooms un-occupied? c. 11Y 4N lU all exterior doors are locked? d. 8Y. 2N 6U all night lights are on and other lights turned off? e. 6Y 4N 6U has the basement been checked, door shut and lights Off? 15 . 1Y 4N 11U Law enforcement personnel patrol grounds after hours? Please comment on any concern you may have (please note the number next to your comment) 14 not always locker of shut off 4) People walk thru for staff in the back of the building without escort. I am not notified someone is walkinz thru and have to ask if I can help them to find out their destination. * Town Hall has no visitor parking lot or gate. 3) Visitor sign in system is not used 10) some mechanical areas are kept locked but not all 14) building is not routinely checked when last person leaves as rarely the same person. Work Practice Controls : (Have the following work practice controls been implemented?) 1 . 2Y 12N 2U Desk clear of objects? 2 . 16Y Unobstructed office exits? 3 . 8Y 6N lU 1NABare cubicles available to use? 4 . 12Y 3N lU Reception area available? 5 . OY ON 3U Visitor Sign in/out? EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 4 �w 61 2Y 12N 2U Visitor escorted? 7 . 13Y 3N Counter top to separate clients from work area? 81 lOY 5N 1NA Separate interview area? 9 . 16N I. D . badges used? 10 . 10Y 5N lU Emergency phone numbers posted? 11 . 15Y ON lU Internal phone system used (intercom)? 12 , 8Y ON 7U Internal procedures for conflict (problem) situations? 13 . 1Y 15 N Security guards used? 14 . 9Y ON 6U Are evacuation plans current? 15 , l lY 4N lU Are floor plans posted showing exits, entrances, location of security equipment? Please comment on any concern you may have (please note the number next to your comment) 13) Wednesday night court has security officer 6) This would solve problems. Is there a reason it cannot be done ? 7) PEZ reception area is cluttered so it is difficult to wait on customers without invading work space of administrative people. This makes it hard to keep - counter separation between employee and customers. More private meetings can be moved to conference rooms, especially when the meeting is planned with someone you have already been communicating with. Initial meetings with customers and quick questions should be able to be answered in the PEZ area without stepping around the counter space to the waiting area. S & 9) Visitor ID system should be considered. OVERALL COMMENTS : Do you as an employee feel safe at work? 7Y 2 N lblank 3 Most of time 3 Not Always Comments : Not since the incident with other employee And it 's not completely her per se. I no longer feel supported or protected nor do I have confidence that management will help me or any other emplo eye in future situations with this person. Feel more could be done to promote the safety of first point contact personnel. I 'd like to see more security at the front door, especially during court. Comments and recommendations based on this evaluation : Honestly ? I 'd recommend management take me seriously when I tell them I feel personally threatened by someone whether that person pulls punches or words. The effect on me is the same. I 'd also recommend mana >ement work with a psychologist to determine how best to deal with this mentally / emotionally unstable person when she is in the midst of one of her episodes, as she is doing much EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 5 more than merely expressing herself It 'd also be helpful for staff to know the tools on how to stop her before she etg s too far. The court offlices are alone in one end of the building The window where people . come to get information pay fines We orders is not of secure means Lobby poorly lighted if at all) . There are 2panic buttons for Court have no idea if they work properly. Would prefer to verbally explain issues of concern. Create sign in/out system for visitors Handicap door on Employee entrance added. ' Administration not taking seriously disturbing incidents between employees. No faith that administration will follow up. Lobby bathroom should be checked before leaving (thoujzh they can only roam in the lobby. ) All visitors should be escorted to meetings in either conference rooms and to people in back of building. Thanks for takinjZ the time to read these. I think the Town needs to re-evaluate the way non employees are allowed into and through the building the PEZ area for safer customer service and the lighting in the parking lot. EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 6 OF 17)1 - - - TOWN OF I TH AC1 �s i8 2i 4� 215 N. Tioga Street, Ithaca, N. Y. 14850 www . town . ithaca. ny . us TOWN CLERK 273- 1721 1-IIGI-I WAY (Roads, Parks, Trails, Water &Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273 - 1747 ZONING 273 - 1783 I'AX (607) 273- 1704 To : Cathy Valentino, Supervisor Town Of Ithaca Sandy Gittelman, Councilperson Will Burbank, Chair Recreation & Human Services Committee Peter Stein, Councilperson Pat Leary, Councilperson Jeff Cowie, Councilperson Herb Engman, Councilperson From : Marnie Kirchgessner, Recreation and Youth Coordinator September 2007 Youth Employment Twenty one certificates of recognition were awarded at the September Board meeting . Subsequent to that meeting two of the youth completed their 100 hours and were offered ongoing employment by their sites and continue . I was contacted about a direct hire for yard work and was able to make a referral for another 14 year old . A summer TANIF placement will continue work via placement in this opportunity . A Post program evaluation instrument was developed this year with a return rate of about 25 % . The results will be reported in the end of the year report for this program . Recreation Partnership I was unable to attend September' s meeting . Recreation and Human Service Committee The Committee was primarily updated on activity by Recreation and Youth Coordinator and Parks Maintenance Manager Rick Schoch . The committee will be reviewing the local law to determine if changes need to be recommended especially as it relates to rules for preserves . Related Activity Promotion and publicity completing articles/news releases on accomplishments and activities such as the recognition event and show casing of Lifelong ' s artists as well as promoting the adopt a park program (Rich appeared on channel 36 news and some new interest has been generated . ) Rich Schoch and I continued to participate in and support Tutelo Park Festival Planning being lead by Audrey Cooper of the Multicultural Resource Center (MRC) This year the group will offer T-shirt sales and an Educational Brochure supported by advertising revenue . The event occurred on 9/22 & 23 and was hugely successful . A truly historical moment happened at the Ceremonial council Fire relighting when estranged native groups expressed appreciation for the event and the respectfiil treatment they received in Ithaca and the plan to build on this relationship . At a 9/28/07 meeting the planning committee agreed the event was launched ! I will continue with some transition support as a formal festival "plan" is formulated . The Joint Youth Commission met on September 17 , 2007 to review funding requests . 0 Coddington Road recommended $ 11 ,600 0 Learning Web recommended (represents a 3 % COLA) $ 60, 550 0 Cooperative Extension recommended (represents a 3 % COLA) $ 22 ,903 0 Workforce NY . recommended $ 3220 0 Town Youth Employment recommended $20, 549 this amount represents an increase of $ 7471 . The Youth Commission is requesting $ 1 ,708 which is a 3 % increase from the Town of Ithaca plus an additional $4,990 which will be used to meet the Town Youth Employment request . This additional money will pay for 7 youth to each work for 100 hours during 2008 . We are requesting a total of $ 66,623 in Town dollars for Youth Development Programming . During 2007 each recommended program has met or exceeded expectations for program objectives . The most dramatic increase is in the area of Town Youth Employment. The success of this program is a testimony to the work that Marnie Kirchgessner has invested in recruiting, interviewing, referring and locating employment sites . Her work has enabled over 50 youth to secure employment this year either directly .through the Town or through other youth employment sources . This year our programs cultivated strong working relationships that included some joint planning, referrals, and amazing collaborations that increased the efficiency and capacity to serve the youth of the JYC . It is obvious to us that there is no duplication in the services these programs provide . A contract has been signed with Ithaca College for placement of a work study student. I also attended meetings of the whole community project with a focus on youth and recreation programs and a county youth services meeting discussing issues of "class" and building bridges within the communities that were very useful . Town Engineer's Report for 10/15/2007 Town Board Meeting EARTH FILL PERMITS Enforcement activity is continuing on tax parcels 26. 4-2, 26 . 43 and 26 . 4.9 . A fill permit application has been filed for Tax parcel 27 . - 1 - 14.2 for excavation and fill for enlargement of a farm pond in an agricultural district. Estimated fill volume is 2,200 cubic yards and has been scheduled for review by the Zoning Board of Appeals in October. Enforcement Activity is underway for excavation and fill in excess of 50 cy for Tax parcel 56. -4- 1 .22 . The Landowner leveled an area of approximately In acre that violated the Town of Ithaca Code and also violated the limits of the NYSDEC Storm Water Pollution Prevention Permit issued for subdivision of the property. WATER PROJECTS Trumansburg Road Water Main Replacement LRS Excavation started work on the Contract in September and has completed boring across Trumansburg Road and Dates Drive. Placement of the new water main has started at the south end of the job . Hanshaw Road Water Main Replacement The Construction Contract was awarded to LRS Excavation and a notice to proceed has been issued. Pipe installation is scheduled to begin in late October. SCLIWC Transmission Main Repair Construction has been completed and the contract has been closed . Town Staff provided construction inspection and project management services to the Commission. East Shore Drive Water Main Replacement The engineering department is continuing survey and design activities on this main with the goal of replacing the main in 2008 . The Town of Lansing has asked us to include a section of water main on East Shore Drive in Lansing in the project. The engineering department will develop an agreement for Board approval to do this work for Lansing at their cost. SEWER PROJECTS Joint Interceptor Sewer Projects Work on the Aurora Street in the area between Prospect Street and Columbia Street is proceeding and should be completed by the end of October. Completion of this link will be the last part of the Interceptor Project. TOWN ENGINEERS REPORT 10/ 15/2007 STORM WATER MANAGEMENT The Town Engineers office is continuing to work on the watershed plan for the Town. The first phase of the report for the entire town includes locating all pipe outfalls in the Town. Watershed maps for all areas of the Town are being prepared which will include information of land use and soils used for watershed modeling. Development of this plan is a requirement of the MS4 program. DEVELOPMENT REVIEW WESTVIEW SUBDIVISION The Engineering staff is monitoring the sediment and erosion control program for the site. The Phase II additional erosion control measures have been installed and are functioning. Infrastructure for phase 2 has been completed and accepted by the Town. OVERLOOK ON THE WEST HILL The Project has been completed. The permanent Stormwater management facilities will be monitored and inspected on an annual basis. BIGGS BUILDING DEMOLITION Demolition of the old Biggs A building has been completed. Final site restoration including reseeding ha been completed and the Engineering Department is monitoring the vegetation until good cover is established. CONIFER VILLAGE (Linderman Creek Phase 4) Site work for the senior housing project on Conifer Drive north of Mecklenburg Road has been substantially completed, including installation of the Storm Water Management system and utility installation along with the mass grading for the site. Conifer Drive has been installed and was paved in September. Building Construction is underway. Town Engineer's Report October 15, 2007 Daniel R. Walker Page 2 10/ 10/2007