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Home My WebLink About2019-03-21TOWN OF GROTON PLANNING BOARD Minutes of Regular Meeting - Thursday, 21 March 2019 - 7:30 PM Town Hall Court Room - 101 Conger Boulevard - Groton, NY Members, Groton Planning Board Mark Baxendell, Chairman Leon Brockway, Jr., Vice -Chairman Monica Carey *Barbara Clark Edward Neuhauser Lisa Maloney Hahn Vacancy (*Absent) Others Present Rick Fritz, Town CEO Donald Armstrong, Town Attorney Crystal Young, Town Council Member Joan Fitch, Board Secretary Applicants & Public in Attendance Barbara & Barry Siebe, Applicants; Alan Wilkinson, Applicant; Timothy C. Buhl, PE, Mr. Wilkinson's engineer; Jeff Lucas, Sam Rose. REGULAR MEETING The Regular Meeting of the Town of Groton Planning Board was called to order by Chairman Mark Baxendell at 7:30 p.m. APPROVAL OF MINUTES — 17 JANUARY 2019 A motion was made by Member Monica Carey to approve the Minutes of the 17 January 2019 Planning Board meeting, as submitted. The motion was seconded by Member Lisa Maloney Hahn, with the vote recorded as follows: Ayes: Chair Baxendell Nays: None Member Carey Member Neuhauser Member Maloney Hahn Absent: Member Clark Member Brockway Motion carried. This becomes Action #5 of 2019. OLD BUSINESS — NONE NEW BUSINESS Barbara & Barry Siebe, Applicants/ Reputed Owners - 800 South Main Street - TM #26.-1-25.1 - Proposed Flea Market Chairman Baxendell recognized the applicants who explained to the Board that they would like to have a "flea market style operation" at this location, focusing on selling vintage items, plus there would be other vendors; there are 31 potential vendors at this time. Mr. Siebe commented that they had plenty of vendor space and parking for everyone, as shown on the site plan accompanying the application. He stated they would be open on Saturdays in the beginning, starting in April. Hopefully, they could expand and, at that time, would come back before this Board. The southwest corner of the subject property would be used for this expansion. Member Carey asked about parking access, and Mr. Siebe commented that there would be a walkway from the parking area to the market area, as indicated by him to the Board. Porta Johns would be provided and vendors would be responsible for bringing their own canopies/ setups. Member Carey Page 1 of 3 (T) Groton Planning Board Minutes of Regular Meeting 21 1V also reminded the applicants that this is a farming area and to expect those activities, including the spreading of manure, on nearby ag properties; Mr. Siebe acknowledged that he is aware of this and felt the vendors/ customers would understand this. Entrance and exits were discussed for customers and vendors (signs will be posted), as well as speed limit and line of sight. Mr. Siebe stated that they would be doing nothing with the barn as it needs some work. Member Leon Brockway asked the applicants if they would be putting anything on the field where it's "hashed out" on the drawing, and Mr. Siebe stated it was a "septic leach field" and they were not proposing to do anything in that area. At the conclusion of the discussion, a motion was made by Member Carey to approve the Preliminary Site Plan for the proposed flea market, with a Public Hearing set for 18 April 2019 at 7:30 p.m. The motion was seconded by Member Brockway, with the vote recorded as follows: Ayes: Chair Baxendell Nays: None Member Carey Member Neuhauser Member Maloney Hahn Absent: Member Clark Member Brockway Motion carried. This becomes Action #6 of 2019. Alan Wilkinson, Applicant/ Reputed Owner - 974 Peruville Road - TM #35.-1-25.2 - Proposed Storage Units Chairman Baxendell recognized Tim Buhl, PE, who explained the history of this project, including starting of construction without a NYSDEC Permit as per instruction of the original engineer for the project. Therefore, a Stop Work Order was issued by the DEC; there are two buildings there at present. Engineer Buhl was retained to solve the many problems with the proposed storage unit facility. He submitted a modified plan, dated 11 March 2019, which indicated the same number of buildings, the same number of square feet, but a new layout, all of which he explained to the Board. It is proposed to combine two of the original buildings on the plan, making one "double building" that is climate controlled. Member Ed Neuhauser commented if propane was to be used, there needs to be room for the tank; Mr. Buhl said any tank could be buried. Retention ponds were discussed, along with a landscaping/ buffer. The grading of the site is yet to be completed. Engineer Buhl stated he had to modify the Stormwater Pollution Prevention Plan and file it on the site. CEO Rick Fritz commented that he liked the new Site Plan, but units cannot be rented without a Certificate of Completion. He then explained what was needed from the applicant; an indication of how the project would proceed in phases. Furthermore, CEO Fritz stated the applicant needed to stop renting units until a final inspection was completed. Once satisfactorily completed, there would be a Certificate of Completion. Town Attorney Don Armstrong also advised of Code requirements and stated that a Public Hearing would be required. Chairman Baxendell added that this was a "modification of the Site Plan." Having a special meeting was discussed; the Public Hearing would be based only on the changes. With no further discussion, a motion was made by Member Maloney Hahn to set a Public Hearing for 4 April 2019, 7:30 p.m., at a Special Meeting. The motion was seconded by Member Brockway, with the vote recorded as follows: Ayes: Chairman Baxendell Nays: None Member Carey Member Neuhauser Member Maloney Hahn Absent: Member Clark Member Brockway Motion carried. This becomes Action #7 of 2019. Page 2 of 3 (T) Groton Planning Board Minutes of Regular Meeting A motion was then made by Member Brockway to set a Special Meeting of the Town of Groton Planning Board for 4 April 2019, 7:35 p.m., to consider the proposed Route 34B Self Storage. The motion was seconded by Member Carey, with the vote recorded as follows: Ayes: Chairman Baxendell Nays: None Member Carey Member Neuhauser Member Maloney Hahn Absent: Member Clark Member Brockway Motion carried. This becomes Action #8 of 2019. OTHER BUSINESS Interviews for New Planning Board Member Board Members interviewed two potential candidates for one opening on this Board: Barry Siebe and Sam Rose. Chairman Baxendell advised that he would recuse himself from the selection because of a friendship with one of the candidates. At the conclusion of the interviews and a discussion, a motion was made by Member Brockway that the Town of Groton Planning Board recommends to the Town Board that they appoint Sam Rose as a member of the Town Planning Board. The motion was seconded by Member Carey, with the vote recorded as follows: Ayes: Member Brockway Nays: None Member Carey Member Neuhauser Absent: Member Clark Member Maloney Hahn Recused: Chairman Baxendell Motion carried. This becomes Action #9 of 2019. Update from Town Board Member Crvstal Young Town Board Member Crystal Young brought everyone up to date on the John Benson property re a PILOT program. Board questions were answered by Town Clerk April Scheffler and Crystal. It is noted that Deputy Clerk Robin Cargian was also present. ADJOURNMENT At 9 p.m., a motion was made by Member Brockway to adjourn the meeting. The motion was seconded by Member Neuhauser, with all members present voting in favor. J,�dn E. Fitch, Board Secretary Page 3 of 3 Emailed to Supv., Town/Deputy Clerks, CEO Fritz, Attorney Casullo & Board Members on 4/3/19. 21N