HomeMy WebLinkAboutTB Minutes 2005-10-06 Budget Meeting of the Ithaca Town Board
Thursday, October 6 , 2005 p . m . at 5 : 30 p . m .
215 North Tioga Street, Ithaca , NY
1 . Call to Order
2 . Pledge of Allegiance
3 . Presentation and Review of Town of Ithaca 2006 Tentative Budget
4 . Review of Capital Improvement Plan Budget
5 . Set Public Hearing to Consider 2006 Assessment Rolls for Special Benefit
Districts and Special Benefit Areas
6 , Set Public Hearing for the Modification of the Benefit Assessment for the
Town-wide Water Benefitted Area
7 . Set Public Hearing for the Modification of the Benefit Assessment for the
Town -wide Sewer Benefitted Area
8 , Consider Approval of Bolton Point Wages for 2006
9 . Presentation and Discussion of Southern Cayuga Lake Intermunicipal Water
Commission 2006 Tentative Budget
10 . Consider Adoption of Southern Cayuga Lake Intermunicipal Water
Commission 2006 Tentative Budget as 2006 Preliminary Budget
11 . Set Public Hearing to Consider Adoption of 2006 Southern Cayuga Lake
Intermunicipal Water Commission Budget
12 . Consider Approval of Elected Officials' Salaries for 2006
13 . Consider Approval of Employee Wages for 2006
14 . Consider Adoption of Town of Ithaca 2006 Tentative Budget as the 2006
Town of Ithaca Preliminary Budget
15 . Set Public Hearing to Consider Adoption of 2006 Town of Ithaca Final Budget
16 . Consider Waiving Requirement for Notification of Liquor License Application
for an additional bar at LaTourelle
17 . Announcement of Resignation of Deputy Supervisor and Appointment of Mary
Russell as Deputy Supervisor
18 . Consent Agenda
a . Town of Ithaca Abstract
b . Ratification of Appointment of Court Clerk for Justice Klein
c . Appointment of Representative to Joint Sewer Committee
19 . Consider Adjournment
October 6, 2005 Budget Meeting
Approved November 14, 2005
Budget Meeting of the Ithaca Town Board
Thursday, October 6 , 2005 at 5 : 30 P . M .
215 North Tioga Street, Ithaca , New York
THOSE PRESENT : Supervisor Valentino , Councilman Lesser, Councilman Burbank ,
Councilwoman Gittelman , Councilman Engman
STAFF PRESENT . Tee-Ann Hunter, Town Clerk ; Fred Noteboom , Highway
Superintendent; Dan Walker, Director of Engineering ; Jon Kanter, Director of Planning ; AI
Carvill , Budget Officer; Judy Drake , Human Resources Manager,
OTHERS PRESENT : John Barney, attorney for the Town ; Pat Leary , 316 Highland Road
CALL TO ORDER : Supervisor Valentino called the meeting to order at 5 : 30 p . m . and led the
assemblage in the Pledge of Allegiance .
Agenda Item No . 3 - Presentation and Review of Town of Ithaca 2006 Tentative Budget
(Attachments : A Comparative Review of a Tax Bill ; Worksheet Estimating Fund
Balance by Fund for the Year Ending 2005 ; Summary of Changes Preliminary 2006
Budget ; Proposed 2006 Budget Planning Department Details ; Network Specialists
Report with Budget Details ; Memo from J Drake with attached Wage and Salary
Spreadsheets ; Consolidated Elections Expense Recommendation from Tompkins
County
Co pies of the Tentative Budget were distributed to the Board for their review on September
nd
Supervisor Valentino began discussion speaking of the proposed Town tax increase . The
biggest driving force is the shift in sales tax money. The reduction in sales tax revenue in
2005 has an impact on the 2006 budget because it reduces the fund balance . Ms . Valentino
feels that the shift in sales tax revenue to the City is going to be permanent . Her thought is
that the Town might just as well deal with it and get squared away going forward . She and
Mr. Carvill think they will not realize the $ 191 , 000 of sales tax for the General Townwide
Fund ; it looks as if all the sales tax money is going to be needed for Highway and Part Town .
Carrying this forward , the Town can expect to receive around $200 , 000 less annually in sales
tax revenue . Historically the Town has always done well regarding sales tax receipts .
Because of the formula for distribution of the sales tax , the Town of Ithaca has benefited the
most of all the towns . Now that it is reversed ; the Town will be hurt the most of all the Towns .
Supervisor Valentino felt they could no longer depend on sales tax money to support the
General Townwide Fund . The General Townwide Fund should be supported by the property
tax because that is a reliable source . Mr. Carvill distributed spreadsheets and Supervisor
Valentino reviewed with the Board information on the fund balance and scenarios for the
impact on property owners of the proposed tax increase . Property owners in Cayuga Heights
will see a $ 30 . 00 per thousand increase in their property tax . For Town residents not living in
Cayuga Heights the $ 30 . 00 increase will be offset by a $ 10 . 00 per thousand of assessed
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October 6, 2005 Budget Meeting
Approved November 14, 2005
value decrease in the fire tax . The increase for people who have sewer and ater will be
further reduced by proposed adjustments to the water and sewer benefit rates .
I
Supervisor Valentino provided a brief overview of the Tentative Budget poin ing out the
following :
Increased funding for Gadabout J
3 . 5 % increase in Recreation Partnership funding
Not in the Tentative Budget but presented as a needed change is add ng $ 12 , 000
to the election line
- Will not know the 3rd quarter sales tax money until October 20th
Will not know the mortgage tax money until after the budget has to be approved .
20% increase for health care in Tentative Budget, but the cost might come in under
that
- No money in the budget for the SPCA cat control contract
- $5 , 000 in the budget for a dog enumeration
No funding for GIAC
No funding for Human Services Coalition
Reduction in the Park and Open Space Reserve from $70 , 000 to $ 50 , UL U .
- Delay until 2007 / 2008 of the Saponi Meadows project
- 3 % increase in wages for employees
Supervisor Valentino asked the Board for questions .
Mr. Engman stated he was much more comfortable with this year' s budget than a was with
last year' s . He thought that was due largely to the additional information the Boar was given
early in the budget process . He thanked Mr. Carvill for responding to his que tions . Mr.
Engman ' s general conclusion about the budget is that there is no big new enterpr se that the
Town is undertaking ; it' s pretty much business as usual . The Town has gotten to a point
where just keeping the high standard of service the Town has come to expect is simply
costing more . Mr. Engman expressed concern regarding how the tax increase was going to
be portrayed in the press . He thought there were certain psychological barrie s that the
public has : one at a 10 % increase , another at a 20 % increase . Once people s art seeing
percentages of this size they start to panic a little bit . The only thing that Mr. Engman could
think of that would get the increase under 20 % would be to look at the position in the budget
for the Director of Building and Zoning . Taking the salary for that position out of the budget
would be one way of getting under the 20 % mark . He felt that the Board m y want to
reconsider funding the Human Services Coalition . He agreed the dollar amo nt of the
individual taxpayer increase is such that most people can absorb it and this will not be the
last year as far as he can tell that the Town is going to have to increase taxes for the next few
years to maintain the level of programs and services . Overall , he felt it was a supe b budget .
Supervisor Valentino thought there was another way to reduce the budget . If the 1 own gets
good news on health insurance before the final budget and if the sales tax monely is better
than she and Mr. Carvill are projecting . What is in the Tentative Budget is the l orst case
scenario . There are still some unknowns on the revenue side .
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October 6, 2005 Budget Meeting
Approved November 14, 2005
Supervisor Valentino felt they should not let the Town ' s unrestricted fund balances get too
low .
In response to questions from Councilwoman Gittelman , Ms . Drake reminded the Board that
Andy Frost has turned in his retirement notice and a committee was formed to reevaluate the
Building and Zoning Department. The Committee will be submitting their findings and asking
the Board for direction at the October 17th meeting . The Committee is looking at a
restructuring which could result in cost savings . Regardless of any restructuring , the zoning
function would still be a B Fund / Part Town expense . Ms . Gittelman asked if the
restructuring would cut down the functions of the department. Supervisor Valentino told her
that they hoped to have as much staff time out in the field as we have had in the past .
However, they do not know that for sure and that is one of the reasons they want to hold back
some of the money and not realize the total savings because as they analyze the
restructuring , while they are hopeful that they will have sufficient staff they don 't know for sure
if, during peak times , they might need to hire some extra help . Because of the way the
expense is imbedded in the B fund , it will not really help lower the property tax .
Councilman Burbank echoed Mr. Engman ' s comments . He felt the budget was very well
presented and voiced his appreciation to Supervisor Valentino and staff. He asked if
Supervisor Valentino had a general sense of how much the assessments have gone up
overall in the Town . Supervisor Valentino told him the Town had a 9 % growth in assessed
value . This includes new construction and reassessment of existing properties .
Approximately 20 % of that 9 % increase is new construction . Overlook and some other
properties did not make it on the tax roll this year. Supervisor Valentino hopes that when
these projects come on the rolls and if the Town maintains reasonable growth and expenses
don 't jump too much the Town might be looking at a 1 % tax increase going forward .
Councilman Burbank commented on the Fund Balance stating going from $ 930 , 560 last year
down to $409 , 000 seems like a pretty major decline . He asked how he should explain that to
people . Supervisor Valentino told him that it could be partly explained because the Town did
get a huge bump in sales tax money. It was used for some projects . Mr. Carvill added that
the Town spent $ 175 , 000 for Tutelo Park and the money came from fund balance . Mr. Carvill
then reviewed with the Board a handout with fund balance information and a projection
through the end of the year.
Mr. Burbank stated he was concerned about withdrawing support for park and open space
acquisition . He sees the development happening and knowing that once that land is gone it
is gone forever he wants the Town to retain its ability to act quickly if need be . He knew the
Town could always do it through borrowing and bonding but if the Town could find a way to
squeak that back up he would like to see it .
Councilman Lesser felt it was a lean , well-drawn budget. He did not think there were any
major new initiatives . He wondered if the Board ' s time might be well spent looking ahead a
year to begin to manage next year' s budget. He asked that the Board be mindful when they
add to park, open space , and other commitments that they are adding maintenance
responsibilities in perpetuity. Mr. Lesser further commented that in light of the increases in
health insurance premiums , the Board may have to begin to think that possibly the Town is
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October 6 , 2005 Budget Meeting
Approved November 14, 2005
not going to be able to pick up the full cost of that expense . While he stated that hopefully
that will not have to happen he felt the Town needs to begin to explore alternatives so that if
something should be needed people have some indication ahead of time and can begin to
plan . He had some questions about salaries , which he stated he would raise in executive
session .
r
Councilman Lesser asked Mr. Noteboom about the anticipated increase in fuel costs and if
they had been factored into the budget . Mr. Noteboom told him he had doubled all the fuel
lines . Councilman Lesser mentioned that there were some ways to lock in energy prices
ahead of time . Mr. Noteboom told him the Town buys fuel off State bid . They useo to have a
weekly fuel adjustment and have gone to a daily fuel adjustment . Mr. Lesser tated that
there are other mechanisms that they may want to investigate .
Councilman Burbank asked if the Town had ever explored the possibility of bio-diesel for
some of the town ' s fleet vehicles . Mr. Noteboom told him no stating it' s not on Si�ate bid so
the Town has not investigated . Mr. Burbank told him it was becoming a viable alternative
with the cost of the fuel being roughly a third . Mr. Noteboom agreed that it might be
something to look into .
Councilman Lesser stated he was often unable to calculate what the Town ' s total cost of
legal services is . Supervisor Valentino told him she keeps a close watch on what those costs
are and is looking for economies in our legal costs .
Councilwoman Gittelman commented that the Town is limited in many ways as to where
money comes from and she would like to better understand what those ways are and if there
are some ways the Town is not tapping . Mr. Carvill told her the two most significa t sources
are property tax and sales tax. These are followed by mortgage tax , a small amount of
CHIPS money , some $ 71 , 000 in the B operating fund , and Planning and Zoning fees totaling
between $40 , 000 to $60 , 000 per year. A less significant amount comes from Town Clerk
Fees , interest earnings , interest and penalties on delinquent property taxes . These are rather
small and add up to maybe a little more than $ 100 , 000 per year. The Board may want to look
at charging for use of some of our parks and other services . Interest earnings on p �operty tax
revenues have fallen from around $300 , 000 or $400 , 000 a year to $ 135 , 000 . On the flip side ,
the Town has made considerable savings in terms of cash output in borrowing what funding
the Town has needed for capital improvement projects . Supervisor Valentino added that one
of the places that they look for revenues is from grants . One of the things the oard may
want to consider is creating a 501 (c) 3 so that people could make tax deductible d nations to
parks and other things . Supervisor Valentino invited Board members to share an,,, revenue
ideas stating she would explore them .
Councilman Engman stated the County was pondering a real estate transfer tax f lomething r creating
some income to put into open space preservation . He wondered if that might be
we could ask our State representatives to look at to see if it couldn 't be done at a Town level .
Mr. Kanter reported that the State Legislature looks at such a transfer tax periodically . Last
year it got blocked in the Senate from further consideration , but it sounds like it' s coining back
to the Legislature in the next year. The Town had sent a resolution of support fort the transfer
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October 6, 2005 Budget Meeting
Approved November 14, 2005
tax and several other municipalities did as well . Mr. Kanter felt the Town should keep
pushing for that .
Mr. Engman commented further on the Director of Building and Zoning ' s salary and being
able to transfer that money. It seemed to Mr. Engman if you have a revenue and expense in
one category , in this case the part town fund , and you remove both then you still remain
neutral in that category but you still have that allocated amount which in this case is sales tax
which you can reallocated to the town-wide fund . That' s where you get your salary recapture
and you could use that for reducing the tax rate . Supervisor Valentino affirmed Mr. Engman 's
comment but told him where the Town really needs the money if they save it is actually in the
part town fund that' s already $ 55 , 000 short of where it should be .
Supervisor Valentino thanked the staff for their efforts on the budget. She commended
everyone for working hard to look at their individual budgets to make sure that the Town is
still providing quality services while cutting costs .
Councilman Burbank thanked Mr. Noteboom for his line item explanation of his budget
requests .
Agenda Item No . 4 - Review of Capital Improvement Plan Budget
The Board received the Capital Improvement Plan Budget as part of their Tentative Budget.
Supervisor Valentino briefly reviewed the Capital Improvement Plan Budget with the Board .
Agenda Item No . 5 - Set Public Hearing to Consider 2006 Assessment Rolls for Special
Benefit Districts and Special Benefit Areas
TB RESOLUTION NO . 2005-136 : Set Public Hearing Dates Special Benefit Districts and
Special Benefit Areas ,
BE IT RESOLVED , the Town Clerk is hereby authorized and directed to advertise for a
Public Hearing to be held at the next budget meeting of the Town Board on November 10 ,
2005 , at 5 :45 p . m . , for the consideration of the following 2006 Assessment Rolls for Special
Benefit Districts and Special Benefit Areas :
Forest Home Lighting District
Glenside Lighting District
Renwick Heights Lighting District
Eastwood Commons Lighting District
Clover Lane Lighting District
Winners Circle Lighting District
Burleigh Drive Lighting District
West Haven Road Lighting District
Coddington Road Lighting District
Water Improvement Benefitted Area
Sewer Improvement Benefitted Area
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October 6, 2005 Budget Meeting
Approved November 14, 2005
MOVED : Councilperson Burbank
SECONDED : Councilperson Lesser
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent; Councilpers n Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent ; Councilperson Engman , aye . Motion carried .
Agenda Item No . 6 - Set Public Hearing for the Modification of the Benefit Assessment
for the Town -wide Water Benefitted Area
TB RESOLUTION NO . 2005 — 137 : Resolution Setting a Public Hearing to Consider
Increasing the Water Benefit Charge Payable in Connection with the Town -wide Water
Benefited Area in the Town of Ithaca
RESOLVED , that the Town Board of the Town of Ithaca hold a public hearin at the
Town Hall , 215 North Tioga Street , Ithaca , New York , on the 10th day of November 2005 , at
5 : 55 p . m . for the purpose of considering a resolution increasing the unit benefit cha ge
payable for assessment purposes in the Town of Ithaca Town -Wide Water Benefited area
from $65 . 00 per unit to $80 . 00 per unit ; and it is further
RESOLVED , that at such time and place all persons interested in the propos d benefit
charge modification may be heard concerning the same ; and it is further
RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized end
directed to publish a notice of such public hearing in the Ithaca Journal published in the City
of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of
Ithaca , said publication and posting to occur not less than ten days nor more than twenty
days before the day designated above for the public hearing .
MOVED : Supervisor Valentino
SECONDED : Councilperson Engman
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent ; Councilperso Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilpers n Stein ,
absent ; Councilperson Engman , aye . Motion carried .
Agenda Item No . 7 - Set Public Hearing for the Modification of the Benefit Assessment
for the Town -wide Sewer Benefitted Area
TB RESOLUTION NO . 2005 — 138 : Resolution Setting a Public Hearing to Consider
Decreasing the Sewer Benefit Charge Payable in Connection with the Town -wide
Sewer Benefited Area in the Town of Ithaca
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October 6, 2005 Budget Meeting
Approved November 14, 2005
RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the
Town Hall , 215 North Tioga Street , Ithaca , New York , on the 10th day of November, 2005 , at
5 : 50 p . m . for the purpose of considering a resolution decreasing the unit benefit charge
payable for assessment purposes in the Town of Ithaca Town-Wide Sewer Benefited area
from $65 . 00 per unit to $ 30 . 00 per unit ; and it is further
RESOLVED , that at such time and place all persons interested in the proposed benefit
charge modification may be heard concerning the same ; and it is further
RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and
directed to publish a notice of such public hearing in the Ithaca Journal published in the City
of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of
Ithaca , said publication and posting to occur not less than ten days nor more than twenty
days before the day designated above for the public hearing .
MOVED : Councilperson Lesser
SECONDED : Councilperson Gittelman
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent; Councilperson Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent ; Councilperson Engman , aye . Motion carried .
Agenda Item No . 8 - Consider Approval of Bolton Point Wages for 2006
Paul Tunison General Manager of Bolton Point appeared before the Board to answer
questions about their Tentative Budget.
Regarding the wages , Mr. Tunison told the Board there is a union at Bolton Point and 11 out
of 19 employees are in the union . A union contract was agreed upon and ratified in
December of 2005 . Pursuant to that contract the 11 union employees received a 3 %
increase for 2006 . They have not been adjusting the hiring and job rates for the non union
employees . In 2004 . the Commission agreed to adjust those and over the last couple of years
they have been bringing employees who weren 't at the job rate up to the job rate . For 2006
all of the employees that were at the job rate were given a 3 % cost of living increase . Three
employees in the administration department are getting larger increases to bring them up to
job rate .
Mr. Lesser asked if the Bolton Point union was a local of a larger union and at what level the
real negotiations are done . Mr. Tunison told him the union is the union of operating
engineers , based out of Rochester. As far as negotiating the contract, the Commission 's
negotiating team is Supervisor Valentino , Steve Lapinski , and Mr. Tunison . For the union
there is a union representative out of Rochester and two shop stewards , one in the
distribution department and one in the production department . Their negotiations are
separate from other locals within the larger union .
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October 6, 2005 Budget Meeting
Approved November 14, 2005
Councilman Engman asked for an explanation of the vacation buy back . Mr. Tunison
explained that as long as an employee has taken 40 hours of vacation in the previous year
they can sell back up to 40 hours of vacation time that they have accrued .
TB RESOLUTION NO . 2005 — 139 : Approval of Year 2006 Southern Cayuga Lake
Intermunicipal Water Commission Employee Wages .
WHEREAS , the governing Town Board of the Town of Ithaca has rev ewed the
proposed wages for Southern Cayuga Lake Intermunicipal Water Commission ' s
(Commission ) employees for the year 2006 as presented by the Town Supe isor and
Human Resources Manager (see attached ) ; and
WHEREAS , the said wages presented have been approved by the Com ission at
their August 4 , 2005 meeting ; now , therefore , be it
RESOLVED , the governing Town Board of the Town of Ithaca does hereby approve
the said wages for the Commission ' s employees for the year 2006 as presented by the Town
Supervisor and Human Resources Manager, and as filed in the Human Resources Office .
MOVED : Supervisor Valentino
SECONDED : Councilperson Burbank
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent ; Councilperson Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilpers n Stein ,
absent ; Councilperson Engman , aye . Motion carried .
Agenda Item No . 9 - Presentation and Discussion of Southern Ca u a Lake
Intermunici al Water Commission 2006 Tentative Budget Attachment — lentative
Budget)
Supervisor Valentino reported that the Commission felt they could maintain the :::er
rate and a healthy fund balance .
Mr. Tunison distributed a handout and briefly reviewed the budget with the Board .
Supervisor Valentino asked for questions from the Board .
Mr. Lesser asked about electricity rates . Mr. Tunison told him they had not had any word yet
from NYSEG or the Public Service Commission that those rates are under consider for
raising . He reported that they had gone through a major restructuring about a year :tion
go and
the overall rates did increase and that he was keeping in close contact with their electricity
providers .
i
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October 6, 2005 Budget Meeting
Approved November 14, 2005
TB RESOLUTION NO . 2005 - 140 : Acceptance of the Southern Cayuga Lake
Intermunicipal Water Commission 2006 Tentative Budget as the Southern Cayuga Lake
Intermunicipal Water Commission 2006 Preliminary Budget.
WHEREAS , the Southern Cayuga Lake Intermunicipal Water Commission has
presented their 2006 Tentative Budget to the Town Board for their review; and
WHEREAS , the Town Board has reviewed the said 2006 Tentative Budget ;
NOW , THEREFORE , be it
RESOLVED , the Town Board of the Town of Ithaca hereby adopts the Southern
Cayuga Lake Intermunicipal Water Commission 2006 Tentative Budget as their 2006
Preliminary Budget ,
MOVED : Councilperson Gittelman
SECONDED : Councilperson Lesser
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent; Councilperson Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent; Councilperson Engman , aye . Motion carried .
Agenda Item No . 11 - Set Public Hearing to Consider Adoption of 2006 Southern
Cayuga Lake Intermunicipal Water Commission Budget
TB RESOLUTION NO . 2005 -141 : SET PUBLIC HEARING FOR CONSIDERATION AND
ADOPTION OF SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION
PRELIMINARY BUDGET AS SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER
COMMISSION FINAL 2006 BUDGET.
RESOLVED , the Town Board of the Town of Ithaca hereby authorizes and directs the
Town Clerk to advertise for a public hearing to be held at the budget meeting of the Town
Board at 6 : 00 p . m . , November 10 , 2005 , in order that they may consider the adoption of the
2006 Preliminary Southern Cayuga Lake Intermunicipal Water Commission Preliminary
Budget as the 2006 Final Southern Cayuga Lake Intermunicipal Water Commission Budget.
MOVED : Councilperson Engman
SECONDED : Councilperson Lesser
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov, absent; Councilperson Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent; Councilperson Engman , aye . Motion carried .
Agenda item No . 12 — Consider Approval of Elected Officials Salaries for 2006
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October 6, 2005 Budget Meeting
Approved November 14, 2005
Supervisor Valentino reported that she had budgeted a 3 % increase for T wn Board
Members ; her own salary remains the same . She further reported that Mr. Klein had
requested they review the salary for the Justice position . They looked at justi a salaries
around the community and determined that an increase above 3 % was not warranted .
In response to questions from Councilman Burbank , Supervisor Valentino stated that she did
p q p
not budget for a Deputy Supervisor. She told the Board that she was working fu I time and
the Deputy Supervisor had no other responsibility than to be available for chairing meetings
or being available to sign checks .
Councilman Lesser asked if the Board were to appoint Mary Russell as interi Deputy
Supervisor would she receive compensation ? Supervisor Valentino told him that she would
be receiving what was budgeted for Councilwoman Grigorov ,
TB RESOLUTION NO . 2005 — 142 : 2006 Proposed Elected Officials Salaries .
WHEREAS , the governing Town Board of the Town of Ithaca has reviewed the
proposed salaries , indicated below, for the elected officials for the year 2006 ; now, therefore ,
be it
RESOLVED , the governing Town Board of the Town of Ithaca does hereby approve
the said proposed salaries for the elected officials for the year 2006 ; and be it further
RESOLVED , the Town Clerk is hereby authorized and directed to publish the said
proposed salaries as required by Section 108 of the Town Law.
SUPERVISOR $ 43 , 000 . 00 ( Paid Biweekly)
TOWN BOARD MEMBERS (6) $ 7 , 797 . 10 Each ( Paid Quarterly)
TOWN JUSTICES ' (2 ) $ 14 , 906 . 16 Each ( Paid Biweekly)
MOVED : Councilperson Burbank
SECONDED : Councilperson Engman
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent ; Councilpersor� Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent ; Councilperson Engman , aye . Motion carried .
Agenda Item No . 13 — Consider Approval of Employees ' Wages for 2006
Councilman Lesser stated he did have some questions about the alignment of some of the
wages but would be asking Ms . Drake privately .
RESOLUTION NO . 2005 — 143 : Approval of Year 2006 Employee Wages .
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October 6, 2005 Budget Meeting
Approved November 14, 2005
WHEREAS , the governing Town Board of the Town of Ithaca has reviewed the
proposed wages for the Town of Ithaca employees for the year 2006 as presented by the
Town Supervisor and Human Resources Manager (see attachments) ; now, therefore , be it
RESOLVED , the governing Town Board of the Town of Ithaca does hereby approve
the said wages for the employees for the year 2006 as presented by the Town Supervisor
and Human Resources Manager, and as filed in the Human Resources Office .
MOVED : Councilperson Engman
SECONDED : Councilperson Lesser
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent; Councilperson Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent ; Councilperson Engman , aye . Motion carried .
Agenda Item No . 14 - Consider Adoption of Town of Ithaca 2006 Tentative Budget as
the 2006 Town of Ithaca Preliminary Budget
Agenda Item No . 14 - Consider Adoption of Town of Ithaca 2006 Tentative Budget as
the 2006 Town of Ithaca Preliminary Budget
The Board received recommended changes to the Tentative Budget at the beginning of the
meeting . Mr. Carvill and Ms . Valentino asked that the Board ' s approval of the Tentative
Budget include those recommended changes .
Mr. Engman asked for verification that the possible changes Board members mentioned
during the course of the meeting could be further discussed in the context of the next
meeting . Supervisor Valentino told him , yes , stating the next budget the Board will see will
be the Preliminary Budget . On November 10th the Board will have further opportunity to
discuss and amend the budget .
In response to questions from Councilman Burbank , Supervisor Valentino and Councilman
Engman stated that consideration of the decision regarding the Department of Building and
Zoning would be before the Board at the October 17th Meeting .
TB RESOLUTION NO . 2005 - 144 • Adoption of the Town of Ithaca 2006 Tentative
Budget as the Town of Ithaca 2006 Preliminary Budget
WHEREAS , the Town Supervisor and the Budget Officer have presented the 2006
Town of Ithaca Tentative Budget and Summary of Changes to the Town Board for their
review; and
WHEREAS , the Town Board has reviewed the said 2006 Town of Ithaca Tentative
Budget and Summary of Changes ;
NOW, THEREFORE , be it
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October 6, 2005 Budget Meeting
Approved November 14, 2005
RESOLVED , the Town Board hereby adopts the 2006 Town of Ithac Tentative
Budget as the 2006 Town of Ithaca Preliminary Budget (with the Summary of 1hanges as
presented and corrected ) .
MOVED : Supervisor Valentino
SECONDED : Councilperson Gittelman .
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent ; Councilpers n Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilper on Stein ,
absent ; Councilperson Engman , aye . Motion carried .
Agenda Item No . 15 - Set Public Hearing to Consider Adoption of 2006 Town of Ithaca
Final Budget
TB RESOLUTION NO . 2005 - 145 : SET PUBLIC HEARING FOR CONSIDERATION AND
ADOPTION OF TOWN OF ITHACA 2006 PRELIMINARY BUDGET AS TOWN OP ITHACA
2006 FINAL BUDGET
RESOLVED , the Town Board of the Town of Ithaca hereby authorizes and irects the
Town Clerk to advertise for a public hearing to be held at the next budget meeting of the
Town Board at 6 : 15 p . m . , November 10 , 2005 , in order that they may consider they adoption
of the 2006 Town of Ithaca Preliminary Budget as the 2006 Town of Ithaca Final Budget .
MOVED : Councilperson Burbank
SECONDED : Supervisor Valentino
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent; Councilperso I Lesser ,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent; Councilperson Engman , aye . Motion carried .
Agenda Item No . 16 - Consider Waiving Requirement for Notification of Liquor License
Application for an additional bar at LaTourelle
Discussion was deferred until October 17tH
Councilman Lesser felt it was important to get some idea as to what LaTourelle ' s long term
plans are . Mr. Lesser felt it was important to consider their ongoing requests in the context of
their long term plans .
Attorney Barney told the Board that there were a couple of compliance issues with respect to
the buildings which have been long standing and the thought was whether we would use this
as leverage to get those things taken care of.
12
October 6, 2005 Budget Meeting
Approved November 14, 2005
Agenda Item No . 17 - Announcement of Resignation of Deputy Supervisor and
Appointment of Mary Russell as Deputy Supervisor (Attachment — Email from C
Grigorov)
The Board received a letter of resignation as Deputy Supervisor from Councilwoman
Grigorov in their board packets .
Supervisor Valentino announced her appointment of Mary Russell as Deputy Supervisor
through end of year.
Agenda Item No . 18 — Consent Agenda
TB RESOLUTION NO. 2005 - 146 : Consent Agenda Items
BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby
approves and/or adopts the resolutions for Consent Agenda Items as presented .
MOVED : Councilperson Lesser
SECONDED : Councilperson Gittelman
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent ; Councilperson Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent ; Councilperson Engman , aye . Motion carried .
TB RESOLUTION NO . 2005- 146a : Town of Ithaca Abstract
WHEREAS , the following numbered vouchers have been presented to the Ithaca
Town Board for approval of payment ; and
WHEREAS , the said vouchers have been audited for payment by the said Town
Board ; now therefore be it
RESOLVED , that the governing Town Board hereby authorizes the payment of the
said vouchers in total for the amounts indicated .
VOUCHER NOS . 1011 - 1167
General Fund Townwide $ 105 , 224 . 18
General Fund Part Town $ 31003 . 52
Highway Fund Part Town $ 31 , 310 . 54
Water Fund $ 353 , 833 . 84
Sewer Fund $ 18 , 642 . 38
William and Hannah Pew Bikeway $ 31299 . 09
Risk Retention Fund $ 383 . 53
Fire Protection Fund $204 , 295 . 42
Forest Home Lighting District $ 165 . 89
13
October 6, 2005 Budget Meeting
Approved November 14, 2005
Glenside Lighting District $ 64 . 16
Renwick Heights Lighting District $ 89 . 50
Eastwood Commons Lighting District $ 182 . 41
Clover Lane Lighting District $ 21 . 09
Winner' s Circle Lighting District $ 61 . 18
Burleigh Drive Lighting District $ 73 . 78
Westhaven Road Lighting District $ 243 . 66
Coddington Road Lighting District $ 143 . 81
TOTAL :
$721 . 037 . 98
MOVED : Councilperson Lesser
SECONDED : Councilperson Gittelman
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent ; Councilperso l n Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilpers n Stein ,
absent ; Councilperson Engman , aye . Motion carried .
RESOLUTION NO . 2005 —146b : Ratification of Appointment of Court Clerk for ustice
Klein
WHEREAS , the Court Clerk position for Justice Klein is vacant ; and
WHEREAS , Justice Klein and Human Resources Manager interviewed the to seven
candidates from an open recruit for the position ; and
WHEREAS , Justice Klein and Human Resources Manager have determined t 0 hat Linda
Fetherbay possess the knowledge , skills and ability to satisfactorily perform the dutie of the
Court Clerk position ; and
WHEREAS , Justice Klein has appointed Linda Fetherbay as Court Clerk effective ,
October 3 , 2005 ;
NOW, THEREFORE BE IT RESOLVED , the Town Board of the Town of Ithac does
hereby ratify Justice Klein ' s appointment of Linda Fetherbay as Court Clerk , retroactive to
October 3 , 2005 ; and be it further
RESOLVED , the said position is in job classification " M " at full time salary status of
37 . 5 hours a week , at the annual salary of $ 37 , 050 , with full time benefits ; and be it further
RESOLVED , a twenty six (26) week probationary period applies and shall end
effective March 31 , 2006 , with no further action by the Town Board , if there is successful
completion of the probationary period as determined by Justice Klein .
MOVED : Councilperson Lesser
14
October 6, 2005 Budget Meeting
Approved November 14, 2005
SECONDED : Councilperson Gittelman
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent; Councilperson Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent ; Councilperson Engman , aye . Motion carried .
RESOLUTION NO . 2005 — 146c : Appointment of Representative to Joint Sewer
Committee
WHEREAS , Councilman Stein has resigned from the Special Joint Committee ; and
WHEREAS , Supervisor Valentino recommends the appointment of past committee
member Mary Russell ; now therefore
BE IT RESOLVED , that Mary Russell is appointed as a Town of Ithaca representative
to the Special Joint Committee through December 31 , 2005 .
MOVED : Councilperson Lesser
SECONDED : Councilperson Gittelman
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent ; Councilperson Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson Stein ,
absent ; Councilperson Engman , aye . Motion carried .
Executive Session
On motion by Councilman Lesser, seconded by Councilwoman Gittelman , the Board moved
into executive session at 7 : 30 p . m . regarding land acquisition and a personnel issue .
On motion by Councilman Burbank , seconded by Councilwoman Gittelman , the Board
returned to regular session at 7 : 55 p . m .
TB RESOLUTION NO . 2005 - 147 : Granting Leave to the Director of Building and
Zoning .
RESOLVED , that the Director of Building and Zoning is hereby granted an administrative paid
leave from October 21 , 2005 until November 23 , 2005 , with the understanding that he will
then be on paid vacation from November 23 , 2005 until January 10 , 2006 , at which time his
retirement becomes effective .
MOVED : Councilperson Lesser
E SECONDED : Councilperson Burbank
15
October 6, 2005 Budget Meeting
Approved November 14, 2005
VOTE : Supervisor Valentino , aye ; Councilperson Grigorov , absent ; Councilperso Lesser,
aye ; Councilperson Burbank , aye ; Councilperson Gittelman , aye ; Councilperson S�ein ,
absent ; Councilperson Engman , aye . Motion carried .
Adjournment
On motion by Councilman Lesser the meeting was adjourned at 7 : 55 p . m .
Respectfully submitted ,
Tee-Ann Hunter
Town Clerk
Next Meeting — October 17, 2005
16
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TOWN OF ITHACA
SUMMARY OF CHANGES
PRELIMINARY 2006 BUDGET
GENERAL TOWNWIDE FUND APPROPRIATIONS
ACCOUNTS CODE TENTATIVE PRELIMINARY NET
2006 2006 CHANGE
DRAINAGE & STORM WATER MGM'T A8540. 101 $ 16, 200. 00 $ 16, 100. 00 $ ( 100 . 00)
TOWN PARKS - GASOLINE A7110.450 51700. 00 11 ,400. 00 51700 . 00
ELECTION MACHINES & CUSTODIANS A1450.400 - 12, 000. 00 12 , 000. 00
TOTAL CHANGES $ 219900.00 $ 39,500.00 $ 1700.00
TOTAL APPROPRIATIONS A960 $ 39023,016.00 $ 3,0409616.00 $ 17,600.00
GENERAL TOWNWIDE FUND REVENUES
ACCOUNTS CODE TENTATIVE PRELIMINARY NET
2006 2006 CHANGE
TAX COLLECTION INTEREST & PENALTIES A1190 $ 12 , 000. 00 $ (61000 . 00) $ 6, 000 . 00
TOTAL CHANGES $ 12,000.00 $ (62000.00) $ 61000.00
TOTAL REVENUES A510 $ 21613,226.00 $ 21607,226.00 $ (6,000.00)
APPROPRIATED FUND BALANCE A599 $ 409,790.00 $ 433,390.00 $ 23,600.00
TAX RATE $ 1 .68 $ 1 .68 $ -
Budget 2006 Preliminary Changes Page 1
Proposed 2006 Budget : Planning Department Details
(Account No . B8020)
. 100 Regular Salaries $3049000
Based on 3 % salary increase approved by Town Board
7/ 11 /05 . Includes additional full-time Planner position for
Cornell Transportation Study to be funded by Cornell (refer to
new revenue line B2116 Cornell T-GEIS) . Also includes continuing
current part-time Planner @ 30 hours/week.
. 101 Board Members 129000
(Based on 3 % increase for Planning Board member attendance at
meetings.)
. 110 Student Interns 99900
(Based on equivalent of 25 weeks(c�,37 . 5 hours/week at
the rate of $ 10 . 50/hour.)
.200 Equipment 0
No equipment request specific to Planning for 2006 .
.400 Contractual (same as 2005 ) 500
This is for supplies/materials specific to Planning Department.
General office supplies are under Townwide budget line.
.401 Legal Adds (same as 2005 ) 1 ,500
Covers legal adds/notices for Planning Board hearings and meetings.
. 403 Conferences & Mileage (same as 2004) 4 ,000
Includes conferences, workshops, educational programs and related travel
expenses for Planning Department staff and Planning Board members.
(This is based on the same amount approved in the 2004 Budget.)
.404 Vehicle Maintenance 600
0
Assumes a standard annual maintenance amount for Planning
Department vehicle (# 29) . This represents an increase from the
2005 Budget amount of $300 because of the age of the vehicle .
.406 Planning Study (same as 2005) 75500
Includes studies and expenses related to special projects, such as
appraisals, surveys, hiring of consultants, etc . (This is reduced from
the $ 10,000 requested and approved in past years .)
.407 Conservation Board 11500
Covers expenses for Conservation Board projects, conferences,
educational resources, travel, Richard Fisher Award, etc. (This
is reduced from the $2 ,000 requested in 2004 and past years, but
$ 500 more than the scaled-down amount approved in 2005 . The
NYS Conference on the Environment, which was not held in 2004
will be reinstated in 2006 . In addition the Board will be working
more intently on the scenic resources analysis in 2006 where there
could be related expenses .)
.408 Postage (same as 2005 ) 29300
Based on actual costs through 2004 and projected for 2005 .
.409 Printing, Film . . . Specific (reduced from 2005 ) 300
This is for Planning Department specific printing, photo
processing, etc . (We may need this for printing of the
Transportation Plan in early 2006 . ) This is reduced from the
2005 approved Budget amount of $ 500 .
.410 Work Study 0
(We are currently only using the . 110 Intern line .)
.415 Telephone (same as 2005 ) 600
This covers monthly charges for the cell phone
assigned to the Planning Department (acquired in 2003 ) .
Estimated at approx . $ 50/month.
. 420 Dues & Publications (same as 2005) 200
Includes dues to professional organizations, (e . g. , NYPF, APA),
purchase of books, publications, subscriptions to journals,
2
periodicals, etc .
.450 Gasoline (increased from 2005 to reflect higher gasoline costs) 700
Costs of re-fueling Vehicle # 29 .
.461 Fall Creek Volunteer Program (new program) 200
This is a new program that will be requested by the Community
Science Institute as an inter-municipal effort among eight
communities, modeled after the Six Mile Creek Program. A
specific request has not yet been submitted, so the estimated
amount of $2 ,000 is a place-holder.
.462 Six Mile Creek Volunteer Program 3 ,225
This will be requested to continue in 2006 . The assumption for now is
to fund at same level as 2005 , but an updated request will be submitted
by the Community Science Institute .
(Revised 10/3 /05 )
3
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Network/ Record Specialist Report
October 6 , 2005
Website
• Site of the Month page . . . This month : Tompkins County Budget page
• Did You Know link . . . This month : IRS Tax Form info
• New pages : Transportation Plan , History Project
Network
• This month , I will attend the Town Board meeting to answer any question regarding the 2006
Information Technology Budget.
• In my report this month , I have included pie charts that outline the three categories which
make up the Information Technology Budget.
• A large cost savings for the 2006 IT budget can be found in the Hardware category . The cost
to rebuild eight PCs is a quarter of the cost of purchasing eight new PCs .
Additional .
The Town Clerk and I continue to work together to revise the Records Management Policy
and Procedure Manual . Once we have gone through the document , we will bring it to the
Record Management Advisory Board for approval .
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TOWN OF ITHACA
ie21- - 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850
�� `io¢ www . townJthaca. ny . us
TOWN CLERK 273-1721 HIGHWAY (Roads, Parks, Trails, Water & Sewer) 273-1656 ENGINEERING 273-1747
PLANNING 273-1747 ZONING 273- 1783
FAX (607) 273- 1704 or (607) 273-5854
MEMORANDUM
TO : Town Board Members and Department Heads
FROM : Judith C . Drake , PHR , Human Resources Manager
DATE : September 23, 20055
SUBJECT: 2006 wage resolution
Enclosed are the wage resolutions and sheets detailing the 2006 wages for the elected and appointed officials and the
employees . The detailed sheets break out the salaries in two different ways . The first set of sheets show all the
employees grouped by classification and the elected and appointed officials . The second set of sheets show the break out
of the personnel lines as they appear in the budget ( A 00, . 101 , A 02 . )
There are a few things that I wanted to bring to your attention as you review the detail .
3.0% raise is proposed for the Town Board Members and Justices .
The Town Supervisor's salary remained unchanged for the second year, and remained split out into two different
account codes . One for the function of the Town Supervisor / Fiscal Officer and one for the functions of
Administrator.
o The Deputy Town Supervisor's salary was decreased to $0 .00 , because of the decrease in responsibility of that
position .
o 3. 0% is proposed for appointed officials ( Planning and Zoning Board Members and Receiver of Taxes. )
o Employees received a 3% increase in their hourly wage or salary per the Wage Scale that was approved by the
Town Board July 11 , 2005 (2006 Wage Scale. ) No full time employee will receive less than a $0. 50 increase .
o The Highway Superintendent's salary was increased greater than 3% due to the change in the salary structure of
the 2006 Wage Scale .
o There are a few hourly employees that will receive an amount more than the 3%, and they are as follows :
o There are two (2) employees that will move to Job Rate in January. Therefore, their % increase is higher
than the others in the same job classification whom are already at Job Rate.
o There are six (6) employees that have not reached Job Rate yet. Four (4) will reach Job Rate January
2007 and the others in January 2008. New hires reach Job Rate the January following their second
anniversary.
o One Planner position was added to the 2006 budget, but the expense will be offset by revenue from
Cornell University.
o The overall increase for those employees already at Job Rate is 3 . 3% .
o The total increase for wages from '05 budget to '06 budget is 5. 12% .
I ettached is a summary comparison of the salaries and benefits, per fund , for 2006 budget versus the 2005 final
t.
contact me if you have any questions prior to the October 6 , 2005 Town Board meeting .
Page 1 of 1 6
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TOWN OF ITHACA 2006 BUDGET 9/23/2005 For Tent Draft TB Res :
NON-CLASSED EMPLOYEES Tent Bdgt Approved % : 1010%
f OYEE 2005 BUDGET u ge % increase
ustices (Paid bi weekly)
e $ 14,472 . 00 $ 14, 906. 16 3. 0%
$ 14,472 . 00 0 $ 141906. 16 3 . 0%
IMWm Justice $250 wk/ 52 wks $ 10,400. 00
Town Board Per member for year $ 71570. 00 $ 71797. 10 3. 0%
Elected Officials (6 members Paid 4x year) - $ 45,420. 00 $ 46 , 782 . 60
Town Supervisor/Fiscal Officer (bgt= 40%) $ 17, 200. 00 $ 17 , 200. 00 0. 0%
Administrator function for Town (bgt = 60%) $ 25, 800. 00 $ 25, 800. 00 0. 0%
Deputy Town Supervisor $ 31125. 00 $ - -100. 0%
Receiver of Taxes $ 51463. 51 $ 51627. 42 3. 0%
Planninci Board Members
Per Meeting: $ 68. 57 $ 70. 63 3. 0%
Per meeting x 24 meetingsx 6 members $ 9, 874.44 $ 10, 170. 30
Per Meeting : $ 74. 31 $ 76. 54 3. 0%
Planning Chairman (24meetings) I $ 11783.50 Is 11836. 94
Zoning Board Members
Per Meetin : $ 68. 57 $ 70. 63 3. 0%
r meeting x 15 meetings x 5 members & 1 Alt. $ 5, 142. 94 $ 61356.44
Total Non-Classified : $ 153, 153. 39 $ 143, 586. 02 4.2%
Actual 2005 Budget per 2006 Budget/ by
person not account person Difference % CHANGE
Non-Classified (electe $ 153, 153. 39 $ 143, 586. 02 $ (91567. 37) -6.2%
Personnel w/long . $ 21361 , 365. 15 $ 21486,276. 50 $ 124, 911 . 35 5. 3%
includes longevity
TOTAL $ 21514, 518. 54 $ 2,629, 862. 52 $ 115, 343. 98 4. 590/6
$ 26, 107.48 people vs. budget
Adopted Budget
Salary Budgets for for . 100 & . 101 & . 103 & . 110 % increase $ Increase
2006 $ 216557970. 00 5. 12% $ 129,425. 00 +Plnr-temp
2005 $ 2 ) 526, 545. 00 6.42% $ 152 , 345. 00 +Code Enfc+Labr+2 seas] labr
2004 $ 29374, 200. 00 8.23% $ 180, 580. 00 +Rec Cord -Sr Typ
2003 $ 2 , 1931620.00 7 . 34% $ 1499970. 00
2002 $ 21043,650. 00 8. 19% $ 154,623. 38 +pd RecTax •7/01 reclass
2001 $ 12889, 026.62 19. 23% $ 304, 718.40 +pd Dept TS, Maint Wkr, SrEng Tech, 2 FTCrtClk
2000 $ 1 , 584, 308. 22 1 . 95% $ 30, 353. 22
1999 $ 1 , 553, 955. 00 12. 02% $ 166, 743.00 +MechAsst
1998 $ 11387, 212 . 00 4.49% $ 59,624. 00 +Ntwk/RecSpec
1997 $ 11327 , 588. 00 7. 57% $ 931461 . 00
1996 $ 11234, 127. 00 5. 81 % $ 67 , 728. 00
1995 $ 11166, 399. 00 9. 59% $ 102, 081 . 00
1994 $ 11064, 318. 00 1 . 82% $ 19, 043. 00
1993 $ 1 , 045, 275. 00
9/23/2005
use for Tent Bdgt2006 Budget Prepared by Judy Drake
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ADM,INISTR ATIONt
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Stephen Which`er '
County Administrator
125 E Court St Ithac
;a NY 14883
607-274-5551
607-274-5558 Fax
MEMORANDUM
DATE : October 3 , 2005
TO : Legislature
FROM : Stephen Whicher
RE : CONSOLIDATED ELECTIONS ' EXPENSE RECOMMENDATION
I . Summary :
A smooth transition to consolidated elections services can be accomplished by billing
back the 2004 actual municipal costs , which can either be done by direct billing or
adjusting the municipalities ' sales tax allocation . The 2006 amount billed back will be
reduced by 20% each year. The County Administrator recommends maintaining the
current practice of charging back the actual costs of supplies (ballots etc. ) for each
municipality on the County Tax bill , and increasing the Board of Elections target budget
by $60 , 078 for 2006 to total $444 , 467 . (State law and municipal options determine the
amount charged back to each municipality . )
a . Net County Cost : 2006
i . OTR request — consolidation $ 165 , 913
ii . State Aid — one time (21 , 736)
iii . Town bill back (2004 levels) 84 099
iv. Net County Cost (2006) $ 605078
b . Charge back at 2004 levels $ 69 , 008
I I . Overview:
Resolution 165 of 2005 resolved that the municipalities be held harmless from any
additional expenses caused by the consolidation of election services . For 2006 the
municipalities should pay for election expenses at the municipality's actual 2004 level .
Each year thereafter the County would absorb an additional 20% of the 2004 actual
expenses .
Unanswered in resolution 165 were the particulars of how the County would fund the
consolidated expense . Two possibilities exist : bill the municipalities at their 2004 level
or add the amount to the existing charge-back process . Assuming that billing back to
the municipalities is permissible this could be accomplished as set forth by the ��chart
below. Adding the same amount to the charge-back can be done under the existing
procedures , but would cause the County to assume full responsibility for consolidation
costs in the first year and would mask the actual costs of elections from the taxpayers .
The charge-back process is masked because it is performed at a level not seen', by the
taxpayers . Billing back the actual 2004 costs to the municipalities , increasing Board of
Election ' s fiscal target , and charging back for supplies in the County Tax rate would most
accurately preserve the existing system .
III . Distribution of Charge-backs and Bill -backs :
Additional Election Expense - HAVA & Centralization
OTR Request 165 , 913
State Aid - Onetime Reimbursement (21 , 736)
Town Reimbursement (2004 cost) (84 , 099)
Total Local Share 60 , 078
2004 Charge-back on 2006 Warrant 69 , 008
County Cost 129 , 086
Fiscal Target 384 , 389
Total County Cost for Elections 4441467
Election Expense Distribution by Town
( Pursuant to 2005 Resolution # 165 - "Charge Back of Elections Expenses - Board of E ections")
Town/City Chargeback 2006 Town 2007 2008 2009 2010 2011
City of Ithaca 16 , 393 187177 147541 10 , 906 77271 31635 -
Caroline 21963 47373 31498 21624 11749 875 -
Danby 27693 31780 37024 21268 11512 756 -
Dryden 107055 151736 12 , 589 91442 61294 37147 -
Enfield 31411 27368 1 , 894 11421 947 474 -
Groton 51386 51179 41143 37108 27072 117036 -
Ithaca 121666 111753 91402 71052 41701 2 , 351 -
Lansing 77632 137625 10 , 900 87175 51450 21725 -
Newfield 31140 31188 2 , 550 11913 17275 638 -
Ulysses 41669 57920 41736 31552 21368 1 , 184 -
Total 69 , 008 84 , 099 67 , 279 50 , 459 33 , 640 16 , 820 -
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Carolyn Grigorov [cgrigoro @twcny. rr. com]
Monday, September 26 , 2005 11 : 06 AM
Cathy resigning as deputy supervisor
Dear Cathy ,
I have enjoyed being deputy supervisor the past few years , but recently
I
have been unable ( due to an illness in the family ) to properly perform
the
duties of the position . Therefore I am tendering my resignation as of
Oct . 1 , 2005 . Thank you for your understanding .
Sincerely ,
Cali Grigorov
1