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HomeMy WebLinkAbout1997-07-08 - TB 3f � TOWN OF ULYSSES REGULAR TOWN BOARD MEETING JULY 8, 1997 PRESENT : Supervisor Douglas Austic; Councilpeople Catherine Stover, Carolyn Duddleston and Peter Penniman. Robert Weatherby absent; Highway Superintendent James Meeker; Town Clerk Marsha L. Georgia. Others Present : Grace Wolf, Free Press Reporter; Peter Meskill, Tompkins Co. Board Representative; Mr. and Mrs. Srnka ; Judy Reese. Supervisor Austic called the meeting to order at 7 : 30 pm. Meeting was held in the • newly remodeled meeting room. New tables had been received, but the board made do with the old chairs (they are on order). APPROVAL OF MINUTES The following previously distributed minutes were reviewed ; Regular Town Board Meeting Joint Master Plan /1 Town Board 5/13/97 5/15/97 6/10/97 5/29/97 The following changes and/or corrections were made: 06/3/97 RTB - 5/13/97 - pg 1. — ad Richard Koski to the attendance and other residents (names not know) — change predicting to depicting --change you to your (under Presentation of Mural) — pg 6. — change our to are — 2nd paragraph under Grass Roots —pg 8. -- change re-paying to repaving -- under Mr. Reitz's report. RTB - 6/10/97 - pg 2. — change brides to bridges - 1st sentence — remove not -- last sentence under Mr. Penniman 's report — pg 3. — under Planning Board — change forever to however — under Office Equipment — change action to auction. JT. MP/TB - 6/3/97 -- pg 1. -- 2nd paragraph -- change think's to thinks - change are to our - change are to our -- pg 2 . -- 3rd paragraph - change your to you 're and defiantly to definitely — pg 3. -- 1st paragraph change level 's to levels. Mrs. Stover moved, seconded by Mr. Penniman to approve the corrected minutes as listed above. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted • APPROVAL OF CLAIMS Mr. Austic offered, for approval , voucher numbers #187 // #220 in the amount of $ 13,820. 09. Mrs. Duddleston moved, seconded by Mrs. Stover to pay the foregoing vouchers. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. 2 Town of Ulysses Regular Town Board Meeting 07-08-97 REPRESENTATIVE REPORTS County Board Representative: Peter Meskill Mr. Meskill stated that the County is suppose to start the paving on Perry City Road for two miles. The repairs on Podunk Road bridge are suppose to start. The plan is to have it finished before school starts. There is a question/concern about the posting of the weight limit. Mr. Meeker plans on talking with the county. • Mr. Meskill also reported about problems at the county jail. The State is investigating. Trumansburg Fire Department absent Cornell Cooperative Extension — Community Links Susan Motheral explained -- COMMUNITY LINKS IS . .. for rural communities in Tompkins county to develop collaborations among schools, businesses, local governments, and community groups so that people and organizations can help each other move ahead...for rural communities to identify and focus their strengths on the well-being of children, youth and families. Some of the issues include : conditions which are due to economic constraints on school, town, and human service agency budgets as well as individuals families, access to services which are currently fragmented, overlapping, or absent, coordinated information and delivery systems for services to children, youth, and families, especially those " at risk" or isolated, local government connections with resources to help with the above. Ms. Motheal stated that to get started you would invite community leaders and residents currently working on issues of concern -- select two rural communities who want to participate in Community Links for one year to achieve these goals and objectives. Initiate a community -wide forum to generate a picture of local opportunities and supports -- facilitate setting goals, identifying factors which further or hinder their accomplishment and devising a strategy to achieve each one -- develop a strategy to reach each goal -- assist and support community groups to implement the strategy -- identify and measure multiple impacts. Ms. Motheral suggested that start with making a list of groups within the area. A list was started. Mr. Austic also has a list that he will contact. Ms. Motheral will be available for assistance. She handed out some helpful information. HEARING OF INDIVIDUALS j/ GROWS Mr. Austic was a where of the Srnka 's concerns with the numbering of Iradell Road. With the new Tompkins County enacting of the 911 systems the four digit numbering system will not work in the computer due to the Town of Ithaca and Town of Enfield having remained with three digits on that road. Iradell Road is a unique road having • three townships. When the Town of Ulysses re-did their numbering they had checked with the County Fire and Disaster, Trumansburg Fire Department, the US Post Offices, Trumansburg and Ithaca and they were assured that using four digit numbers was certainly the way to go. Now it turns out that they will not work for 911. Because of this the Town is more than willing to go back to three digit numbers for Iradell Road only. The Town Clerk will work up the new numbers. It is a possibility that the three digit numbers used before can be re-issued. County Coordinator Jack Miller is to send a map to the town to help this process. A letter will be mailed to the residents explaining the change. County Representative Peter Meskill stated that he has spoke with Mr. Miller and the County will furnish new numbers. They will be mailed or hand delivered to the residents. Mrs. Georgia will start on this immediately. 3 3 Town of Ulysses Regular Town Board Meeting 07-08-97 The Srnka's were pleased with the change. They were concerned that emergency vehicles would have a difficult time identifying locations with the other system. Mr. Penniman moved, seconded by Mrs. Duddleston the following; WHEREAS: in 1989 the Town of Ulysses, with due consultation and cooperation of the Tompkins County Fire and Disaster Coordinator, the Trumansburg Fire Department and the Trumansburg branch of the US Postal Service, did devise and were encouraged to use a four digit house numbering system for the Town of • Ulysses, AND WHEREAS : the Town of Ulysses, working with the above agencies, was assured by all concerned that our numbering system not result in any problems with the 911 emergency call transfer system under consideration at the time, the numbering system was implemented upon completion. AND WHEREAS: the County Fire and Disaster Coordinator has discovered a problem with the numbering system on. Iradell Road in that the Ulysses 's four digit numbers conflict with the three digit numbering system of the Towns of Enfield and Ithaca on the opposite side of the road from the Town of Ulysses. Further, it has been determined that this dual system present on this " town Line' road creates problems with the computer generated response call as well as confusion among the emergency services responding to the call, BE IT THEREFORE RESOLVED: that in an attempt to eliminate the confusion and to insure that the quickest emergency response time is afforded to our residents residing on Iradell Road, the Ulysses Town Board resolves to change back to a three digit numbering system on Iradell Road. BE IT FURTHER RESOLVED THAT : Iradell Road will be the only road in the municipality affected by this change and that the residents of Iradell Road will be notified of the change as soon as the system can be reviewed and confirmed with the Town Clerk. Tompkins County Representative Peter Meskill will supply each homeowner with a set of numbers from the Fire and Disaster Office. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. TOWN REPORTS Highway Superintendent, James Meeker reported that the 1979 FWD truck needs brakes - could cost up to $415 thousand -- he is going to check this out. The usual and customary road maintenance was performed by the highway crew. Mr. Austic asked when the dirt could be put back around the Town Hall 1/ whenever the crew can. Code Enforcement Officer Mr. Rachun was absent and Mr. Austic read his report that one building permit was written for a single family home, one permit for an alteration and two permits for additions. Town Clerk Mrs. Georgia reported that a total of $ 1,433.50 was collected for the month of June, of which S 785.95 was turned over to the Supervisor along with the monthly report The large fee item for this month was dog fees for a total of $612 .70. 4 Town of Ulysses Regular Town Board Meeting 07-08-97 Committees and Board Members Mr. Penniman mentioned that he has been appointed as a representative to Tompkins County Area Development. They meet every other month. Mrs. Duddleston reported that the Recreation Partnership has not resolved the Teen Center situation. She provided minutes of the meetings if anyone was interested. Superiors Financial Report _ Mr. Austic reviewed his report -- no questions. • OLD BUSINESS Report on Building Progress Mr. Austic stated that the interior of the building is basically finished. There are a couple of electrical problems, the heat and air has a couple of vents to be installed and than the wiring will be done for the exhaust fans, the general contract has a few minor places to finish up such as the front door is not closing properly, some molding still has to be installed. There is a problem with the floor title and Mr. Austic is meeting with the title man on Friday. The exterior is coming along very slowly -- Mr. Austic, Mr. Rachun, Mrs. Duddleston, and the Architects met with Paul Briggs today to iron out some of the problems. Peter Demjanec will meet with Paul to set up a work schedule. Other Ms. Reese asked if any permits have been issued for the construction of a Cell Tower. No permits have been issued. Some activity with the Cell people asking about tax parcels. NEW BUSINESS Plans for Final Comprehensive Plan Mr. Austic feels that the Master Plan is close to being finished. The map needs some cleaning up. The document needs to have a final review and updated with the changes. Highway Plan for Future Bridge Repair Etc. Discussion. Mr. Austic asked Highway Superintendent James Meeker if there was a plan for the bridge repair projects over the next several years. Mr. Meeker has a plan f schedule that the County plans to follow. The Town needs to set monies aside for these future projects because their share will be around $35,000 per bridge. Other New Business Mrs. Duddleston introduced a resolution to have the Town Hall a non-smoking building. Mrs. Duddleston moved, seconded by Mrs. Stover the following ; • RESOLVED that the Town Board of the Town of Ulysses declare that the Town Hall will be a non-smoking building. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. 3) ( Town of Ulysses Regular Town Board Meeting 07-08-97 Check Imaging Resolution Mr. Austic stated that he has been informed by the Tompkins County Trust County that they have a new system with the bank statements and that we will no longer receive the cancel checks back with the statements but will receive images of the checks. They would like the Town Board to pass a resolution to except this process -- Mr. Austic introduced and moved, seconded by Mrs. Stover the following ; • WHEREAS: Pursuant to Section 99-b of the General Municipal Law of the State of New York, whenever The Town of Ulysses is required to receive, retain and/or produce for examination or audit a canceled check or checks drawn on the bank accounts of the Town of Ulysses, the Town of Ulysses, its officers and employees are hereby authorized to receive, retain and/or produce check images in lieu of canceled checks drawn on the bank accounts of the Town of Ulysses, provided that such images show both sides of the canceled checks; and that such check images shall be considered the equivalent of original canceled checks for purposes of record keeping and auditing requirements. BE IT RESOLVED : That the Town of Ulysses implement the check imaging practices authorized by the preceding resolution for any purpose authorized by the statutes, rules and regulations of the State of New York as may be applicable to the Town of Ulysses from time to time. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. Correspondence Mr. Austic is in receipt of an invitation from NYS Canal Authorities inviting anyone to attend a tour of the canal. If anyone is interested. Also a letter about NYS Grant monies available for community development. Adjournment Hearing no further business Mrs. Stover moved, seconded by Mrs. Duddleston to adjourn the meeting. Hearing no objection the meeting was adjourned. Respectfully submitted, Marsha L. Georgia Ulysses Town Clerk MLG : mg