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HomeMy WebLinkAbout1997-01-14 - TB TOWN OF ULYSSES REGULAR TOWN BOARD MEETING JANUARY 14, 1997 PRESENT : Supervisor Douglas Austic ; Councilpeople Catherine Stover, Peter Penniman and Carolyn Duddleston; Councilman Robert Weatherby absent; Town Clerk Marsha L. Georgia; Highway Superintendent James Meeker. Others Present : Thomas Reitz, Grace Wolf, Free Press Reporter, Lauren Stanforth, • Ithaca Journal Reporter, Peter Meskill, Representative County Board. Supervisor Austic called the Regular Town Board Meeting to order and led those in attendance to the Pledge of the United States of American at 7 : 30 pm. MINUTES Mrs. Stover moved, seconded by Mrs. Duddleston the approval of the minutes of the Regular Town Board Meeting of 12-1047 and 2nd Board Meeting of 12-17-97. It was noted that Cellular was spelled wrong and also the word locate was used instead of local. Hearing no further discussion the minutes were approved. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. CLAIMS Mrs. Duddleston moved, seconded by Mrs. Stover the approval of the previous examined vouchers for 1996 in the amount of $17,267.07 for claims #488 trough #516 and claims for 1997 in the amount of $7,695.89 for claims # 1 through 9. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. REPRESENTATIVES REPORTS: • Peter Meskill, County Board Representative, reported that tonight Barbara Minks the new Chairman of the County Board address the Board. He will remain the Chair of the Public Safety Committee and the Vice Chair and member of the Budget Committee. Also serving on the Highway Committee and along those lines be hopes every one has noticed that the bus shelter in Jacksonville is now in place. The other issue is that the intersection of Cold Springs and Halseyville Road is almost all cleaned up. Representative Trumansburg Fire Department Absent - Mr. Austic read report. V ' Town of Ulysses Regular Board Meeting 1-14-97 TOWN REPORTS: Highway Superintendent James Meeker, reported that they finished the bus shelter in Jacksonville before Christmas, had Dave Allen out for much needed tree trimming on Indian Fort Road, cut big tree on Curry and Rt. 227 and some tree work on Mayo Rd. . Set some Ripe Rap on Reynolds Road. Met a couple of times with FEMA. They are going to give us money for this last flood. They will pay 75 % for work on Reynolds Rd. and Cold Springs Road. He made a deal with Tompkins County to reduce $ 1000 off the mowing bill for a mower and parts. Plowed and salted as needed. Hope to have a spec • out soon for a new 10 wheeler truck. Code Enforcement Officer. Alex Rachun absent - Mr. Austic read report. Town Clerk/Tax Collector. Marsha L. Georgia reported that she turned over the December monthly report with a total of $862.50 along with a check for $510.28 for clerk fees. Mrs. Georgia read a thank you note from the representatives of the Trumansburg Area Festival of Lights for the Towns generous contribution and support. She announced that a delegate has to be appointed to represent the Town at the NYS Association Meeting to be held in NYC in February and that she had previously submitted a copy of the resolutions to be voted on at that meeting. Mrs.. Georgia reported that a total of S288,028.02 has been collected to date for TownjCounty Taxes. Three checks have been issued to the Supervisor in the amounts of $ 119,663. for Highway Townwide, $91,960., for Ulysses Fire Protection and $50,000., towards the amount of General Fund due. Committees and Board Members - Boardmember Carolyn Duddleston asked if the Supervisor had read over the contract for the Youth Recreation Partnership. They both agreed that all of the changes have been made. Boardmember Peter Penniman reported that the Economic Committee has been meeting and they are due to meet this Thursday evening here at the Town. Hall. They are still educating them selves partly and getting organized finding resources. He has received a call from a possible student intern that will do some research and write a report. In general they are looking at different projects partly this committee and partly the Board in general that has to think about different ways of looking at developing also cooperation with the Chamber of Commerce. Will be a combination of multiple efforts and need a lot of volunteers. It also ties in with our Master Plan and a lot of little details to be tied together. Supervisor's Financial Report Mr. Austic reviewed the cash flow statement. He stated that he had opened a new savings and checking account for Capital Projects. Can be used for this building and also for future purchases of trucks and other equipment. He reminded the Board that an Audit needs to be done. This was scheduled for January 25th, 1997, Saturday morning at 8:30 am. OLD BUSINESS 1996 Budget Modifications After discussion of the 1996 budget and the review of the final claims for '96, Mr. Austic assured the Board that the totals he is presenting do include all of the 1996 expenses. After these modifications he will print a new final budget. Town of Ulysses Regular Board Meeting 1-14-97 Mrs. Duddleston moved, seconded by Mrs. Stover the following resolution ; RESOLVED that the Town Board of the Town of Ulysses amend the 1996 budget as follows : A FUND Decrease A1410. 4 BY $355.51 Increase A1410. 1 BY $355.51 Increase A1620.4 BY $3128.50 • Increase A1670,4 BY $ 1552 .63 Increase A1920.4 BY $59.00 Increase A1990,4 BY $892 .24 Increase A5132.4 BY $803.90 Increase A7310. 1 BY $158.87 Increase A7310.4 BY $763.83 Increase A8810.4 BY $200.00 Decrease A9010.8 BY $7259.70 Decrease A9040. 8 BY $299.27 Summary: over expended accts. by $ 10121.86 under expended accts. by $24154.05 B FUND Increase B3620.1 BY $2 . 18 Increase B8010. 1 BY $37.94 Increase B8010. 11 BY $1.00 Decrease B9055.8 BY $41. 12 Summary: over expended accts. by $4L12 under expended accts. by $6711.48 DA FUND Increase DA5130. 1 BY $4685.94 Increase DA5140. 1 BY $327.87 Decrease DA9060.8 BY $3209.38 Decrease DA9010.8 BY $ 1804.43 Increase DA5130.2 BY purchase of new truck and show transfers from reserve acct. Summary: over expended accts. by $5013. 81 and under expended accts. by $40,815.53 DB FUND Increase DB5110. 1 BY $7396.23 Increase DB9030.8 BY $ 1318.32 • Increase DB9060.8 BY $4572 .47 Decrease DB5110.4 BY $5162 .66 Decrease DB5112 .2 BY $852536 Summary over expended some DB accts. by a total of $ 13,288. 02 and under expended some DB accts. by $24,716.33 Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. Town of Ulysses Regular Board Meeting 1-14-97 Mr. Austic moved, seconded by Mrs. Stover the following; RESOLVED that the Town Board of the Town of Ulysses transfer $9000, the over expended balance in account DA5130.02 to the Capital Machinery Reserve Account. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted Mr. Penniman moved, seconded by Mrs. Duddleston the following resolution ; RESOLVED that the Town Board of the Town of Ulysses establish another reserve account and title such CAPITAL HIGHWAY PROJECTS. FURTHER RESOLVE that the balance in DB5112.02 of $9000 be deposited in this reserve along with the credit forth coming form the County for the sales tax credit of approximately $35,000. Mr. Austic, aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. Mr. Austic went on to state that there is S1500. in the A1620.02 account and he suggests that the 1997 Budget be modified by this amount. Mr. Penniman moved, seconded by Mrs. Duddleston the following; RESOLVED that the Town Board of the Town of Ulysses modify the 1997 Town Budget and increase A1620.02 by $ 1500. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. OTHER Cellular Tower: Mr. Austic reviewed the situation with the Cellular Tower questions. • Mr. Reitz and Mr. Penniman both stated that they had talked with a Cellular Phone Co. and they had stated that they were going to build a new tower in this area. No applications have come into the Town. Mr. Austic stated that it would take longer to do a moratorium than to change the law. Alpha House Water Contract Mr. Penniman asked if any progress has been made on the contract. Mr. Austic said no and would have to get moving on this. Attorney Bruce Wilson has it to review and redesign. 7 Town of Ulysses Regular Board Meeting 1-14-97 NYC Association Meeting February 16/19th: Mr. Penniman asked permission to attend the meeting and have expenses paid. Mr. Austic and the Board bad no problem with this. Mrs. Stover moved seconded by Mrs. Duddleston the following : RESOLVED that the Town Board of the Town of Ulysses appoint Mr. Peter Penniman as the Delegate for the Town of Ulysses at the Annual Association of Towns Meeting. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted NEW BUSINESS 1997 Organizational Resolutions Mrs. Stover moved, seconded by Mrs. Duddleston the following resolutions ; BE IT RESOLVED THAT : Regular monthly Town Board Meetings of the Ulysses Town Board will be held on the second Tuesday of each month at 7:30pm in the Ulysses Town Hall at 10 Elm St., Trumansburg, NY. Board review of monthly claims will begin at 7: 00pm prior to each scheduled monthly Regular Board Meeting. BE IT FURTHER RESOLVED THAT : The designated news media be advised of the foregoing schedule and that meeting notices be posted in accordance with the Open Meetings Law, on the Clerk's bulletin board. BE IT RESOLVED THAT : Mileage at a rate of 31 cents per mile shall be paid to Town officials and employees conducting official business when driving their personal vehicles and that such mileage shall be reported on the appropriate forms provided. BE IT RESOLVED THAT : The Highway Superintendent be authorized to incur expenses not to exceed S3,000 for repairs and maintenance of highway equipment with out prior Board approval. BE IT RESOLVED THAT : The building and maintenance chairman be authorized to incur expenses not to exceed $1,000 for emergency repairs and maintenance following the Procurement Policy procedures. S BE IT RESOLVED THAT : The following bond undertakings for Town Officials is hereby approved as follows : A. Town Clerk/Tax Collector $250,0[10 B. Justices(2) 4,000 C . Deputy Town Clerk/Tax Collector 15,000 D. Justice Clerk 4,000 E. Code Enforcement Officer 1,000 F. Highway Superintendent 1,000 G. Deputy Justice Clerk 4,000 . H. Town Supervisor 500,000 I. Deputy Supervisor 15,000 5 Town of Ulysses i Regular Board Meeting 1-14-97 BE IT RESOLVED THAT : In lieu of the report required by Town Law Sec. 29(10) , the Supervisor be and hereby is authorized to submit to the Town Clerk a copy of his annual report to the State Comptroller and that the Town Clerk shall cause a summary thereof to be published in accordance with the Law. BE IT RESOLVED THAT : The Ithaca Journal and/or the Trumansburg Free Press shall be and are hereby designated as the official Town Publications. BE IT RESOLVED THAT : The Tompkins County Trust Company is designated as depository in which the Supervisor, Town Clerk/Tax Collector, Justices and • Inspectors , by virtue of their offices, shall deposit all money coming into their hands and BE IT FURTHER RESOLVED THAT : Town investments can be made at other banks as outlined in the Town Investment Policy. BE IT RESOLVED THAT : The Town Board authorizes the Supervisor to pay in advance of audit of claims for utilities, postage and contract agreements which if delayed may result in a loss of discounts or the accrual of service charges. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. Supervisor Austic introduced the following appointments: a. Town Historian Esther Northrup b. Deputy Supervisor Catherine Stover c. Chair/Hgwy. Comm. Robert Weatherby d. Chair/Bldg. Mainz. Carolyn Duddleston e. Liaison Ulysses Library Peter Penniman f. Liaison Village Board. Doug Austic The following appointments are made by the Town Board for 1997. Mr. Penniman moved, seconded by Mrs. Duddleston : a. Code Enforcement Officer - Alex Rachun b. Deputy Zoning Officer - John Fahs c. Deputy Code Enforcement Officer - contract with Village of T-burg d. Planning Bd. Chair - David Tyler e. Zoning Bd. Chair - George Tselekis • f. Rep./Human Service Coal. - Susan Madar g. Rep. Bd. of Asses. Rev. (2) - Catherine Stover/Carolyn Duddleston h. Election Custodians (2) - Robert Bennett/Keith Northrup i. Town Cleaning Contract - Laurie MacCheyne j . County Youth Bureau Rep.- Ben Curtis k. Joint Youth Comm. Liaison - Peter Penniman 1. Rep./Cable Comm.- Ben Curtis m. Town Attorney - Bruce Wilson n. Rep. EOC - vacant 0. Rep. EMC - Janet Hawkes p. Public Access Rep.- Ben Curtis q. Rep.TC Planning Federation - Greg Hoffmire n6 • Town of Ulysses Regular Board Meeting 1-14-97 r. Rep. Intermunicipal Rec . - Carolyn Duddleston s. Master Plan Liaison - Catherine Stover t. Town Rep. Youth Comm. - Deb Austic/Michelle Vanderwize u. Planning Board Member - vacant v. Zoning Board Member - vacant w. TC Emergency Fire and Blaster Comm. - Jack Fulton or Rep. Fire Dept. Mr. Austic aye 411 Mrs. Duddleston aye Mrs. Stover aye Mr. Penniman aye Adopted. Mrs. Stover moved, seconded by Mr. Penniman the following wages / salaries : BE IT RESOLVED THAT : The following is the schedule of salaries and wages for 1997: Elected Officials a. Town Supervisor $ 12 ,968.00 b. Town Board Mem.bers(4) ea. ' 2,707.00 c. Justices : Rector 10,000.00 Springer 6,100.00 d. Town Clerk/Tax Collector 29,113.00 e. Highway Superintendent 36,267.00 Appod a. Deputy Town Clerintek Officials $7.50/hr b. Deputy Supervisor negotiated as needed c. Zoning Officer S10,490. 00/year d. Deputy Zoning Officer 9.79/hour e. Code Enforcement Officer 12 ,116. 00/year f. Deputy Code Enforcement Officer contracted with Village of Trumansburg g. Deputy Justice Clerk 7.78/hour h. Justice Clerk 21,522. 00/year Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. ® Mrs. Duddleston moved, seconded by Mr. Penniman the following: BE IT RESOLVED THAT : All employees shall turn in a time card by the end of the last day of the pay period, salaried employees shall do the same stating any time used for vacation, sick time, holiday pay or other time off, This is in an effort to maintain accurate records of benefit time used. No pay will issued without a time card. Mr. Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr. Penniman aye Adopted. Cr Town of Ulysses 8 Regular Board Meeting 1-14-97 NYS ENVIRONMENTAL BOND ACT APPLICATION Mr. Austic reported that he spoke at the Village Board meeting and informed them that the Town has an opportunity to apply for a grant for a water project to Jacksonville. The Village agreed, with a resolution that they would furnish water for this project if it went through. This grant would be 75 % funding. He stated that he had talked with a representative of Mobil Oil and that they were not against supporting. Hunt engineer will re-figure and up grade to today's prices with no fee and make the application for the grant at no fee providing the Town uses them for the engineers if we receive the money. If you go through the County the Town has to pay $3000 application fee even if • you don 't get the money. The general consensus is to go ahead and apply using Hunt to do so. Mr. Austic has a meeting this Friday with the representatives from Hunt Engineers and their grant writer and the Village to see what we can come up with. Mr. Rachun is going to a meeting in Penn Yann on Finger Lakes organizational meeting on grants. We also have been in contact with Luster, Kuhl, and Seward and asking for their support. CANAL INITIATIVE The Canal Initiative - we've talked about this with several people and we have been involved with Tompkins County for years but we are having better luck dealing with the City of Ithaca on this. We have several thoughts on what we may be able to do and this program involves 1/3 - 2/3 grant - loan business - another words Hud would loan the Town money than we would loan to a developer or to who ever we would want to loan to, plus you would get 1/3 in grant. At this time no one is interested. The improvement does not have to be on the lake - it just has to attract people to the area. If a developer defaulted on a loan we may have a problem. OTHER NEW BUSINESS Mr. Austic reported on the plans for the post office that came up at the Village meeting for the interest in the Sinko property. The contractor who has an option on the land is asking the Village to give up the street to ad to it to the bridge or sell it to them for a nominal fee. The Village agreed in principal to go along with it. They will have to have public hearings to sell laud and also the Town will have to have access to the bridge. Mr. Penniman asked if there was anything on the Village upgrading the water system I filtration system. Doug's thought was if the Town goes for this grant the Village may want to think about tieing in with Ithaca to solve the filtration. Mr. Penniman asked about the speed patrol in Jacksonville. It has been patrolled much more frequently and many tickets have been issued. HEARING OF INDIVIDUALS / DELEGATIONS • Mr. Reitz stated that he has noticed the extra patrol and said that the Nice and Easy Store was greatfull to have the extra patrol for safety reasons. Still has to get together with Mr. Meeker for the neighborhood watch signs. Mr. Austic reported that there maybe funds in this grant for the preservation of the old grange hall in Jacksonville. It 's worth talking about. Mr. Reitz asked about the Black Diamond Trail -- Mr. Austic stated that he has not heard anything. Mr. Austic stated that he does have a contract from the Interm. Recreation Program - Town of Ulysses Regular Board Meeting 1- 14-97 he is going to send it down to our attorney for reveiw. EXECUTIVE SESSION Mr. Austic moved , seconded by Mrs. Duddleston to adjourn to executive session on a personnel matter. Adjourned at 9: 50 pm. Regular board meeting reconvened, hearing no further business Mr. Penniman moved, seconded by Mrs. Duddleston to adjourn the Regular Meeting. Unanimously approved. • Meeting adjourned at 10: 11 pm. Respectfully submitted, Marsha L. Georgia Ulysses Town Clerk •