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HomeMy WebLinkAboutTB Minutes 2004-07-12 Regular Meeting of the Ithaca Town Board Monday, July 12 , 2004 at 5 : 30 p . m . 215 North Tioga Street, Ithaca , New York 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Legislature 4 . Report of Fire Commissioners 5 . 6 : 00 p . m . - Persons to be Heard and Board Comments 6 . 6 : 30 p . m . - Public Hearing to Consider a LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS , ORDINANCES , AND CERTAIN RESOLUTIONS OF THE TOWN OF ITHACA INTO A MUNICIPAL CODE TO BE DESIGNATED THE ! "CODE OF THE TOWN OF ITHACA" 7 . SEQR — LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS , ORDINANCES , AND CERTAIN RESOLUTIONS OF THE TOWN OF ITHACA INTO A MUNICIPAL CODE TO BE DESIGNATED THE " CODE OF THE TOWN OF ITHACA" 8 . Consider Adoption of a LOCAL LAW LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS , ORDINANCES , AND CERTAIN RESOLUTIONS OF THE TOWN OF ITHACA INTO A MUNICIPAL CODE TO BE DESIGNATED THE "CODE OF THE TOWN OF ITHACA" 9 . 6 :45 p . m . - Auditor' s Report for Year- Ending December 31 , 2003 Financial Statements 10 . Acceptance of Auditor' s Report for Year- Ending December 31 , 2003 11 . Consider Approval of 2004 Budget Modifications 12 . Consider Recommendation of the 2005 Capital Improvement Program Budget Plan 13 . Consider Approval to Close Kendall Tax Settlement Cash Reserve Account 14 . Consider Amending the 2004 Water and Debt Service Funds for Current Serial Bond Interest 15 . Discussion of Hanshaw Road and ICoddington Road — Reconstruction and Residents ' Petition I i 16 . Consider Setting a Public Hearing regarding South Hill Water Transmission Line 17 . Consider Setting Public Hearing regarding a Local Law to Amend the Town of Ithaca Zoning Ordinance to Rezone Cornell University Tax Parcel 63 . - 1 -3 . 4 from Office Park Commercial and Multiple Residence to Low Density Residential I 18 . Consider Approval of Purchase of Highway Equipment — Shredder / Mixer 19 . Consider Bostwick Road Speed Limit Reduction Request 20 . Discussion of 2005 Wage Scale 21 . Consider Approving Flexible Benefit Program 22 . Consider Appointment of Code Enforcement Officer I 23 . Consider Appointment to the Ethics Board 24 . Consider Increasing Number of Agricultural Committee Members 25 . Consider Appointment of Agricultural Committeek 26 . Consider Acceptance of Resignation from Agricultural Land Preservation Committee 27 . Consider Appointment to Agricultural Land Preservation Committee 28 . Discussion of Board / Management Working Meeting 29 . Consider Changing August 2004 Town Board Meeting Date 30 . Consent Agenda a . Town of Ithaca Minutes b . Town of Ithaca Abstract c . Bolton Point Abstract d . Approve Attending Computer Hardware and Maintenance Course e . Appointment of Distribution Officer - SCLIWC; 31 . Report of Town Committees a . Agricultural Committee b . Agricultural Land Preservation Advisory Committee c. Capital Projects and Fiscal Planning Committee d . Cayuga Lake Watershed Intermunicipal Orgceenization i I i i i I e . City / Town Trail Committee f. Codes and Ordinances Committee g . Lake Source Data Sharing Committee h . Personnel Committee i . Public Works Committee j . Recreation and Human Services Committee k . Recreation Partnership I . Records Management Advisory�I Board m . Safety Committee n . Sewer Joint Committee o . Southern Cayuga Lake Intermu°nicipal Water Commission p . Supervisor' s Advisory Committee q . Transportation Committee 32 . Report of Town Officials h a . Town Clerk j b . Highway Superintendent c. Director of Engineering d . Director of Planning e . Director of Building and Zoning f. Budget Officer g . Manager of Human Resources h . Receiver of Taxes i . Network/Records Specialist j . Recreation and Youth Coordinator k . Attorney for the Town 33 . Review of Correspondence a . Notice of Order — New York State Department of Transportation — regarding 20 mile per hours speed limit on Winthrop Drive near Northeast Elementary School b . 6/7/2004 Letter from Dooley Kiefer regarding the Help America Vote Act c. SPCA — Monthly Report d . 6/8/04 Letter from Sydney Merritt re Woolf Lane IL e . 6/22/04 Letter from Evan Monkemeyer re hole on East King Rd 34 . Consider Adjournment 'il4 i ; AFFIDAVIT OF PUBLICATION iF � � , duii uu �' ° �'he1 aca ATTEST IT ACA TOWN CLE9 NOTICE OF (B) Prescribes the manner in PUBLIC HEARING which amendments and new I R le "islation are to be i ' 9 ncor- ' State of New York, Tompkins County, ss. : 'NOTICE IS HEREBY GIV- porated into the Code. T EN that -6 public hearing ) Requires that , Code Will be held before the Town' books be kept up-to-date. C' being duly sworn , deposes and Board of,the Town of Ithaca ( 10) Provides for.:the sale of at 215 North Tioga Street, ' Code books by the town , , says that she/he resides in Ithaca, county and state aforesaid and that Ithaca, New York, on 'the and . the ` supplementation ' l2th day :of July, 2001 ; at thereof. r she/he is Clerk 6;30 p.m. , concerning a ( 11) Prohibits tampering Of The Ithaca proposed ;locallawentitled ' with„Code books with of-, "'A LOCAL LAW TO fenses punishable by a fine .i Journal a public newspaper printed and published in ' Ithaca aforesaid PROVIuE FOR THE' of :not mgre than $250 or l CODIFICATION OF THE by imprisonment for . not LOCAL LAWS, • more than 15 days, ;or both. and that a notice of which the annexed is a true copy was published ORDINANCES AND (12) Establishes severability CERTAIN RESOLUTIONS provisions ' with respect' to in said paper d OF THE - the Code generally. TOWN OF ITHACA INTO 113) Provides that the local •1 to .2 q 0 0 A MUNICIPAL CODE TO ow will 'be -included in the . BE DESIGNATED THE ; Code as Chapter°1 , Article 'CODE OF THE TOWN I. OF ITHACA"'. - This local law: Copies =of the local law ( 1 ) Adopisthe new Code of described above 'an8 of the the Town of Ithaca Code proposed for adop` (2) Provides for the designo- tion thereby are on ' file in and that the first publication of said notice was on the � °I tion of the local laws, ordi- the office of the Town Clerk nances and certain resolu- of the Town of Ithaca day of `1 L tions of the' Town of Ithaca where the same' are ,ovoilo- o a as the "Code; of the Town' of ble for public inspection dui. Ithaca ” ing, regular office hours. C (3) Re peals< local .laws and '' ; The Town ' Board will hear ' ordinances,of a general and any pperson interested , in permanent nature not • `=in- ,such local ' aw of the time, . Subscribed and sworn to before me this A %f Of cluded in the Code, except and 'place.above stated. . as -provided. Individuals `with visual or (4) Saves from repeal cer- hearing impairments or oth" fain local laws and ordinao- er special needs will be ces and "designates 'certain provided with assistance as matters not affected : by necessary, upon request:' re real '' Persons desiring assistance (SPRetains the meaning and must make, a request to the intent of previously`adopted Town Clerk `not less than 48 legislation with certain hours prior to the time of the NOtarP PUb11C enumerated ezcep�ons ",, public heaping. (6) Novides' for the filing of Datedt ' a a ,copy, of the Code' in the June 28, 2004, Town`Clerk';;office: :'- Tee-Ann Hunter JEAN FORD (7) . , Provides for certain Town Clerk;•, . changes m or additions to Town of Ithaca Notary Public, State of New York the code June 29; 2004 f ;N No. 4654410 Qualified in Tompkins County Commission Expires May 31 , 20 6 1 ` 89 July 12, 2004 Town Board Meeting Appioi7ed August 3, 2004 Regular Meeting of the Ithaca Town Board Monday, July 12 , 2004 at 5 : 30 p . m . 215 North Tioga Street, Ithaca , New York PRESENT : Supervisor Valentino , Councilwoman Grigorov, Councilwoman Gittelman , Councilman Engman , and Councilman Stein EXCUSED : Councilman Burbank , Councilman Lesser STAFF PRESENT : Tee-Ann Hunter, Town Clerk ; John Barney , Attorney for the Town ; Dan Walker, Director of Engineering; Jon Kanter, Director of Planning ; Fred Noteboom , Highway Superintendent; Al Carvill , Budget Officer; Judy Drake , Human Resource Manager; Andy Frost , Director of Building and Zoning OTHERS PRESENT : Carol Baker, 383 Bostwick Road ; Richard Baker, 383 Bostwick Road ; Michael Ocello , 519 Warren Road ; Lois Oce'llo , 519 Warren Road ; Lisa Carrier-Titti , 311 Wood Street CALL TO ORDER Supervisor Valentino called the meeting to order at 5 : 30 p . m . and led the assemblage in the Pledge of Allegiance . Agenda Item No . 4 — Report of Fire Commissioners (Attachment #1 — written report) Bob Romanowski appeared before the board with the Fire Commissions monthly report. Al Carvill reported that the Town received $ 18 , 000 in New York State 2 % Fire Tax Premium . $ 16 , 000 of that went to the City. Agenda Item No . 5 — Persons to be Heard Carol Baker, 383 Bostwick Road Ms . Baker appeared before the Board to request a reduction in the speed limit on Bostwick Road east of Sheffield to Five Mile Drive . Ms . Baker asked that the speed be reduced to 45 mph . There are two farms on the road and slow moving farm vehicles as well as cows and other animals that cross the road . There are children that ride the school bus . With the proposed park at the foot of the hill , Ms . Baker felt it was time that the Town consider a speed limit reduction . Supervisor Valentino told Ms . Baker that a resolution requesting the State reduce this speed limit would be before the Board at the evening ' s meeting . Supervisor Valentino agreed that the existing 55 mph speed limit is too fast for the road . Ms . Baker offered any help she could give the Board in their request to the State . Mike Ocello , 519 Warren Road Mr. Ocello told the Board that along his property' s north side lot line there is a 15 foot Town right-of-way that holds a water main that , along with other things , feeds the Sapsucker 1 - 90 July 12, 2004 Town Board Meeting Approved Augus[ 3, 2004 Woods water tank . Mr. Ocello described drainage problems associated with the waterway stating it conveys the water from up hill past his house , and in the rainy season the right of way is like a swamp . If there is a serious break in the main during the rainy season it will be very difficult to access the main . The right-of-way is higher than Mr. Ocello's back yard and is :shedding its water into Mr. Ocello ' s back yard . It has been getting progressively worse over the past ten years . Mr. Ocello stated that he was starting to get cracks in his house where it is starting to settle and his back yard can 't be mowed because it is a swamp . Mr. Ocello stated he was not saying it was the Town ' s fault, the water is coming from up above and just happens to be flowing over the Town ' s right of way. The solution that Mr. Ocello would propose is to cut a swale next to the right of way , on his property , so that the water will drain off the waterway onto the swale and go out to the front of the house . He estimated 5 or 6 hours of work with a dozer . Mr. Ocell would be willing to seed it and mulch it and get it back to the way it' s supposed to be . He would also be willing to give temporary easement to the Town of Ithaca to come up his side yard if the main breaks . Supervisor Valentino stated she , Mr. Noteboom , Mr. Walker, and Councilman Stein had visited the site . They are in the process of reviewing the situation and would be sending out a letter with the Town 's recommendations . Mr. Ocello thanked the Board for their time . Lisa Carrier-Titti , Town Network Records Specialist Ms . Carrier-Titti appeared before the Board to express her hope that the Board passes the resolution coming before them regarding the flexible spending plan . She expressed her appreciation for the benefits the Town offers . Agenda Item No . 11 — Consider Approval of 2004 Budget Modifications TB RESOLUTION NO. 2004-107 : 2004 Budget Transfers , Amendments and Modifications For The Period January 1 , 2004 to May 31 , 2004 (Attachment #2 — Budget Modifications ) WHEREAS : The Town Supervisor and Town Budget Officer have reviewed all department over and under expended expenditures for the operating period January 1 , 2004 to May 31 , 2004 , and WHEREAS : This review disclosed that certain budgeted expenses require a transfer and or modification of certain expenditures , and WHEREAS : Detailed are those disclosures for this governing Board ' s review, discussion and approval , now therefore be it RESOLVED : That this governing Town Board approves , authorizes and directs the Town Supervisor and Town Budget Officer to record these budget changes . 2 91 July 12, _ d04 Town Board Meeting Approved August 3, 2004 MOVED : Supervisor Valentino SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Motion carried unanimously . Agenda Item No . 12 — Consider Recommendation of the 2005 Capital Improvement Program Budget Plan (Attachment #3 — Capital Improvement Program Estimated Budget Plan 2005-2009 and Narrative Summary of Capital Projects for 2005-2009) Supervisor Valentino explained that review of the Capital Improvement Budget Plan was an initial step in the annual budget process . The Board discussed budgeting for storm water management and setting policy for dealing with existing problems . The Town is currently working with surrounding municipalities on development of a State mandated storm water management plan . No money is shown in the capital improvement plan because the Town is not yet sure what will be need and will not know until they are further along in the mandated storm water planning process . Mr. Walker and Mr. Noteboom told the Board there was a dialogue that needs to go on with the Board about who should be responsible for existing drainage problems . Ms . Ritter told the board that storm water management is now a routine part of site plan and subdivision review, so the Town will not be creating future problems . Councilwoman Gittelman asked that discussion of handling existing drainage problems be placed on the Public Works Committee agenda . TB RESOLUTION NO . 2004-108 : Approval and Adoption of the 2005 Capital Improvement Program Budget Plan WHEREAS : The Capital Project and Fiscal Improvement Planning Committee has completed it's review of the Town 's five year (2005 - 2009) Capital Improvement Program , and WHEREAS : The Committee is presenting to this governing Town Board the proposed plan inclusive of 2005 estimated expenditures , and WHEREAS : The Committee recommends to this governing Town Board that the 2005 Capital Improvement Estimated budget be adopted and included in the 2005 Tentative Budget, now therefore be it RESOLVED : That this governing Town Board approves and adopts the proposed 2005 Capital Improvement Program as recommended by the Capital Improvement and Fiscal Planning Committee . 3 92 July 12, 2004 Town Board Meeting Approved Agpist 3, 2004 MOVED : Councilwoman Grigorov SECONDED : Councilman Engman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 13 — Consider Approval to Close Kendall Tax Settlement Cash Reserve Account TB RESOLUTION NO . 2004-109 : AUTHORITY TO CLOSE KENDAL TAX SETTLEMENT CASH RESERVE ACCOUNT WHEREAS : At the October 2 , 1997 Town Board meeting a " Kendal Real Property Tax Settlement" cash reserve account was established under Resolution No . 171 , and WHEREAS : The purpose of this cash reserve was to set aside funds for a potential legal real property tax settlement claim resulting from a certiorari action pending between Tompkins County Real Property Assessment and Kendal , and WHEREAS : The Town Supervisor and Town Budget Officer have confirmed with the Tompkins County Real Property Tax Assessment office that such action was settled on March , 2003 and that no refund of property taxes from Tompkins County and the Town of Ithaca for over assessed property taxes is due , and WHEREAS : It is the recommendation of the Town Supervisor and Town Budget Officer that the " Kendal Real Property Tax Cash Reserve Account" be closed and the accumulated cash be returned to the General Townwide Fund — Unreserved Operating Cash , now therefore be it RESOLVED : That this governing Town Board authorizes and directs the Town Supervisor and Town Budget Officer to close this unneeded cash reserve account and return all accumulated cash to the unreserved operating cash (as of May 31 , 2004 - $24 , 360 . 19) of the General Townwide Fund . MOVED : Supervisor Valentino SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 14 — Consider Amending the 2004 Water and Debt Service Funds for Current Serial Bond Interest 4 93 July 12, 2004 Town Board Meeting Approved Aogust 3, 20011 TB RESOLUTION NO , 2004-110 : AMENDING THE 2004 WATER AND DEBT SERVICE FUNDS FOR CURRENT SERIAL BOND INTEREST WHEREAS : On June 10th , 2004 the Town of Ithaca completed settlement of the $2 , 000 , 000 Public Improvement Bonds for the Water System Infrastructure Improvement Project, and WHEREAS : The first interest payment of $43 , 062 . 50 ($37 , 081 . 60 plus $ 5 , 980 . 90 of accrued interest) is due November 15th , 2004 , and WHEREAS : The Town Supervisor and Town Budget Officer recommend to this governing Town Board amending both the Water Fund and Debt Service Fund Budgets by appropriating the needed funding to pay current long-term serial bond interest, now therefore be it BUDGETJOURNAL WATER FUND Debit F599 Unappropriated Fund Balance 371081 . 60 Credit F960 Appropriations 37 , 081 . 60 F9901 . 907 Inter-fund Transfer Debt Service Fund 371081 . 60 Amend the 2004 Water Fund Budgeted Appropriations for Interest Payment due November 15th , 2004 on the Public Improvement ( Serial ) Bond Issue for the 2003 Water System Infrastructure Improvement DEBT SERVICE FUND Debit V510 Estimated Revenue 37 , 081 . 60 V5031 /F Inter-fund Transfer — Water Fund 371081 . 60 Credit V599 Unappropriated Fund Balance 37 , 081 . 60 Amend the 2004 Debt Service Fund Budget for funding provided by the Water Fund to meet long-term serial bond interest payment due November 15th , 2004 on the 2003 Water System Infrastructure Improvement . Debit V599 Unappropriated Fund Balance 37 , 081 . 60 Credit V960 Appropriations 37 , 081 . 60 V9780 . 601 $2 , 000 , 000 Pub Imp (Serial) Bd — Int Pymt 37 , 081 . 60 Amend the 2004 Debt Service Fund Budgeted Appropriations for the November 15th , 2004 Bond Interest Payment due on the 2003 Water System Infrastructure Improvement Bond . 5 94 July 12, 2004 Towel Bo.u•d Meeting Appro ed Augur[ 3, 1004 RESOLVED : That this governing Town Board approves , authorizes and directs the Town Supervisor and the Town Budget Officer to amend both the 2004 Water and Debt Service Fund budgets to meet the November 15th , 2004 long -term serial bond interest obligation . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No ._ 15 — Discussion of Hanshaw Road and Coddington Road — Reconstruction and Residents ' Petition (Attachment #4 — Memo from Sue Ritter and Petition Supervisor Valentino told the Board that she and Councilman Lesser sent a letter to the County stating the Town ' s concern about the County' s Hanshaw and Coddington Road Reconstruction projects . In their letter they asked that the County involve the Town in the process of working with the consultants so the Town is involved in the design process . Supervisor Valentino and Councilman Lesser met with Barbara Blanchard and Dick Booth , chair of the Public Works / Infrastructure Committee . As it stands now , Mr. Noteboom and Mr. Lampman (acting head of County Public Works) are doing to try to keep in regular communication on the project as it proceeds so that we can speak out on behalf of our residents and what their needs are . One of the big concerns is widening Coddington Road because the road is already so close to the houses that widening the road will cause a lot of problems for residents . Ms . Valentino reported having received a petition from Hanshaw Road residents requesting a bike and walking paths . i Councilman Stein told the Board it is life threatening to walk along Hanshaw Road , between the Corners and Warren Road . He felt it would be a good public purpose to make a safer walkway between Warren Road and the Corners . He understood this was outside the limits of the reconstruction project . However, he thought it was a mistake to have something that invited pedestrian and bike traffic and then stopped at Warren Road . It would make sense to consider whether we could do something . Noteboom stated that the Village of Cayuga Heights took care of the road in that area . He made a note to get hold of Cayuga Heights to involve them in discussion . Councilman Engman wondered if it might be possible to look at this as a three-entity project because he would like to look at the other end of Hanshaw going out to Freese Road . With the Town of Dryden , there' s a tremendous opportunity to connect Cayuga Heights all the way out to where the road goes into the Cornell Recreation Club . There used to be a road that went down and over to Route 366 . There ' s an abandoned bridge down there where the road used to go . That' s a tremendous hiking path and if people from Cayuga Heights would be able to walk all the way out there and then they could walk all the way to Route 13 , you go 6 95 ,July 125 2004 Town Board Meeting Approved August 3, 2004 across Route 13 bridge and walk back the other side and the trail ends at Turkey Hill Road and you can just walk past Route 366 and then back on Freese . That' s about an 8-mile walk . It' s a tremendous recreational and physical fitness opportunity . S Supervisor Valentino felt this was something that would fit into the County' s Comprehensive Plan and felt the County should take some responsibility for helping coordinate these kinds of things . Mr. Noteboom suggested putting it into our transportation plan . Valentino — The County needs to take some responsibility for helping coordinate some of these things . Regarding Coddington and Hanshaw Road reconstruction , there was not mention of walkways or bicycles paths in the County plans . The roads are being planned as truck routes with 11 -foot lanes and 6-foot shoulders . Mr. 'Noteboom stated the information he has been able to get from the County is short on details . The board discussed forwarding a copy of the residents ' petition to the County Planning Department and it was agreed that the Town Traffic Committee should forward the petition . Supervisor Valentino and Mr. Noteboom commented on the disconnect between the County Planning Department and the Public Works Department in planning these projects . Supervisor Valentino felt the Transportation Committee needs to encourage these two entities to come together on this project . Mr. Ritter suggested forwarding a copy should go to Fernando DeAragon . The Board agreed . Agenda Item No . 6 — Public Hearing to Consider a Local Law to Provide for the Codification of the Local Laws , Ordinances , and Certain Resolutions of the Town of Ithaca into a Municipal Code to be Designated the Code of the Town of Ithaca The public hearing was published and posted as required . Supervisor Valentino opened the public hearing at 6 : 30 p . m . There was no one to address the Board and she closed the public hearing at 6 : 31 p . m . Agenda No . 7 — SEQR - Local Law to Provide for the Codification of the Local Laws , Ordinances , and Certain Resolutions of the' Town of Ithaca into a Municipal Code to be Designated the Code of the Town of Ithaca (Attachment #5 — SEQR) TB RESOLUTION NO . 2004-111 : SEQR : ADOPTION OF A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS , ORDINANCES AND CERTAIN RESOLUTIONS OF THE TOWN OF ITHACA INTO A MUNICIPAL CODE TO BE DESIGNATED THE "CODE OF THE TOWN OF ITHACA" WHEREAS , this action is the adoption of a local law to provide for the codification of the local laws , ordinances and certain resolutions of the Town of Ithaca into a municipal code to be designated the " Code of the Town of Ithaca" ; and 7 96 July 12, 2001 Town Bowed Meeting Approved August 3, 2004 WHEREAS , said proposed codification would incorporate in a standard format all current local laws , ordinances and certain resolutions with the exception of certain local laws and ordinances that are intentionally repealed by virtue of their exclusion from the Code , as described in a document entitled , " Proposed Code Adoption Local Law for the Code of the Town of Ithaca , New York , " May 2004 ; and WHEREAS , the proposed Code of the Town of Ithaca would also include minor amendments to some of the local laws and ordinances for consistency and cross-referencing purposes , but there are no other substantive changes to those local laws and ordinances ; and WHEREAS , this is an unlisted action for which the 'town of Ithaca Town Board is acting as Lead Agency in environmental review with respect to the adoption of the above- described local law; and WHEREAS , the Town Board , at a public hearing held on July 12 , 2004 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and , therefore , neither a Full Environmental Assessment Form , nor an Environmental Impact Statement will be required . MOVED : Councilman Stein SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 8 — Consider Adoption of A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS , ORDINANCES AND CERTAIN RESOLUTIONS OF THE TOWN OF ITHACA INTO A MUNICIPAL CODE: TO BE DESIGNATED THE " CODE OF THE TOWN OF ITHACA" (Attachment # 6 — Local Law TB RESOLUTION NO . 2004-112 : RESOLUTION ADOPTING A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS , ORDINANCES AND CERTAIN RESOLUTIONS OF THE TOWN OF ITHACA INTO A MUNICIPAL CODE TO BE DESIGNATED THE " CODE OF THE TOWN OF ITHACA" WHEREAS , a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town Board on July 12 , 2004 , at 6 : 30 p . m . to hear all interested parties on a proposed local law entitled "A LOCAL LAW TO PROVIDE FOR THE I CODIFICATION OF THE LOCAL LAWS , ORDINANCES AIND CERTAIN RESOLUTIONS 8 97 July 12, 2004 Town Board Meeting Appro ved August 3, 2004 OF THE TOWN OF ITHACA INTO A MUNICIPAL CODE TO BE DESIGNATED THE `CODE OF THE TOWN OF ITHACA"' ; and WHEREAS , notice of said public hearing was duly advertised in the Ithaca Journal ; and WHEREAS , said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law , or any part thereof; and WHEREAS , pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 ( State Environmental Quality Review Act or " SEQR") of the New York State Conservation Law it has been determined by the Town Board that adoption of said proposed local law would not have a significant effect upon the environment and could be processed without further regard to SEQR , and WHEREAS , the Town Board finds it is in the best interests of the Town and its citizens to adopt the local law ; NOW, THEREFORE , be it RESOLVED , that the Town Board of the Town of Ithaca hereby adopts said local law entitled " A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS , ORDINANCES AND CERTAIN RESOLUTIONS OF THE TOWN OF ITHACA INTO A MUNICIPAL CODE TO BE DESIGNATED THE `CODE OF THE TOWN OF ITHACA' " , a copy of which has been supplied to the members of this Board as required by law and a copy of which is to be attached to the minutes of this meeting and made a part hereof as if fully set forth in this resolution ; and it is further RESOLVED , that the Town Clerk be and she hereby is directed to enter said local law in the minutes of this meeting and in the Local Law book of the Town of Ithaca , and to give due notice of the adoption of said local law by filing a copy of said local law with the Secretary of State of the State of New York and by publishing a notice of adoption of said local law with an abstract in the Ithaca Journal , MOVED : Councilman Stein SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino Voting , aye Councilperson Grigorov Voting , aye Councilperson Gittelman Voting , aye Councilperson Engman Voting , aye Councilperson Stein Voting , aye Councilperson Lesser Absent Councilperson Burbank Absent Agenda Item No . 9 — Auditor's Report for Year-Ending December 31 , 2003 4 9 July 12, 200 • Town Board Meeting Approved August 3, 2004 Dave Stenson from Sciarabba Walker LLC appeared before the Board to present the independent auditor' s 2003 financial statement audit . Mr. Stenson told the Board that 2003 ' s report marks a change because it is the first year the Town reported under the provisions of GASB 34 , a comprehensive governmental reporting standard . Due to the efforts of Mr. Carvill , the Town has implemented these standards one year ahead of schedule . Mr. Stenston reviewed the financial statement , prepared by Mr. Carvill , and the independent auditors report with the Board . Mr. Stenson told the Board Sciarrabba and Walker has issued a clean opinion , which means they found nothing in the financial statements that was not fairly representative according to generally accepted auditing and accounting principles . Mr. Stenson reviewed the auditor' s report with the Board and commended the Town on their record keeping stating there was a clean , clear audit trail . Councilwoman Gittelman and Councilman Engman commented on the comprehensive nature of the audit and financial statement . TB RESOLUTION NO . 2004-113 : Town of Ithaca Independent Auditor' s Report for the Year Ending December 31 , 2003 WHEREAS , the governing Town Board and the Budget Officer have received the Certified Financial Statements for the year ended December 31 , 2003 for the Town of Ithaca from the independent auditing firm of Sciarabba Walker & Co . , L . L . P . , Certified Public Accountants ; and WHEREAS , Town Law requires that the said statements must be made available for public inspection at the Town Clerk' s Office ; now therefore be it RESOLVED , that this governing Town Board does hereby accept for filing the Independent Auditor' s Certified Financial Statements for the fiscal year ending December 31 , 2003 for the Town of Ithaca ; and be it further RESOLVED , this governing Town Board does hereby authorize and direct the Town Clerk to advertise that the said statements are available for public inspection at her office as prescribed by law. MOVED : Supervisor Valentino SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 29 — Consider Changing August 2004 Town Board Meeting Date TB RESOLUTION NO . 2004=114 : Rescheduling of the August 2004 Town Board Meeting Date 10 99 July 12, 2001 Town Board Meeting Approved August 3, 2001 WHEREAS , members of the Town Board and staff will not be present for the regularly scheduled August 9 , 2004 board meeting ; now therefore be it RESOLVED , that the August 2004 Town Board Meeting be rescheduled for Tuesday, August 3 , 2004 at 5 : 30 p . m . MOVED : Councilman Stein SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 16 — Consider Setting a Public Hearing regarding South Hill Water Transmission Line (Attachment #7 — Engineer's Report and Capital Project Budget Worksheet Phase II South Hill Transmission` Main ) TB RESOLUTION NO , 2004-115 : ORDER FOR PUBLIC HEARING : In the Matter of the Providing of a Proposed Water Improvement to be Known as the Town of Ithaca 2004 South Hill Water Transmission Main Imp°rovement Project in the Town of Ithaca , Tompkins County, New York Pursuant to Article 12-C of the Town Law At a meeting of the Town Board of the Town of Ithaca , Tompkins County, New York , held at 215 North Tioga Street , in Ithaca , New York , on the 12th day of July , 2004 , at 5 : 30 o' clock P . M . Prevailing Time . PRESENT : Supervisor Catherine Valentino Councilwoman Carolyn Grigorov Councilwoman Sandra Gittelman Councilman Peter Stein Councilman Herb Engman ABSENT : Councilman William Lesser Councilman Will Burbank WHEREAS , a plan , report and map has been duly prepared in such manner an in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County , New York , relating to the creation and construction , pursuant to Article 12- C of the Town Law, of water system improvements to be known and identified as the Town of Ithaca 2004 South Hill Water Transmission Main Improvement , and hereinafter also referred to as " improvement" , to provide such water system improvement, to the present Town water improvement , such Improvement to be constructed and owned by the Town of Ithaca , and WHEREAS , said plan , report and map have been prepared by Daniel Walker, P . E . , the Town Engineer, a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and 11 i 10 C July 12, 2004 'ro«v Board Mcctuig Appi-rnud Aulp.513, 2004 WHEREAS , the area of said Town determined to be benefited by said Town of Ithaca 2004 South Hill Water Transmission Main Improvement consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed Town of Ithaca 2004 South Hill Water Transmission Main Improvement consists of the water improvements set forth below, and in the areas of the Town as set forth below, and as more particularly shown and described in said map , plan and report presently on file in the Office of the Town Clerk : Construction of approximately 4 , 000 feet of 16-inch ductile iron pipe water main running from the Town ' s existing main on Danby Road across Ithaca College Property east of Danby Road crossing Coddington Road and across the Therm property on the existing pump station at Pearsall Place . WHEREAS , the maximum proposed to be expended by the Town of Ithaca for the aforesaid improvement is $ 500 , 000 . the proposed method of financing to be employed by the Town of Ithaca for the aforesaid improvement is issuance by the Town of serial bonds not to exceed $ 500 , 000 . WHEREAS , it is now desired to call a public hearing for the purpose of considering said plan , report and map and the providing of said Town of Ithaca 2004 South Hill Water Transmission Main Improvement , and to hear all persons interested in the subject thereof, all in accordance with the provisions of Section 209-q of the Town Law; NOW , THEREFORE , IT IS HEREBY ORDERED , by the Town Board of the Town of Ithaca , Tompkins County , New York , as follows : Section 1 . A public hearing will be held at the Town Hall , 215 North Tioga Street , in the City of Ithaca , Tompkins County , New York , on the 3`d day of August , 2004 at 6 : 30 o' clock P . M . , to consider the aforesaid plan , report and map and the question of providing of said Town of Ithaca 2004 South Hill Water Transmission Main Improvement and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law . Section 2 . The Town Clerk of the Town of Ithaca , Tompkins County , New York , is hereby authorized and directed to cause a copy of this order to be published once in the Ithaca Journal , and also to post a copy thereof on the Town signboard maintained by the Clerk , not less than ten nor more than twenty days before the day designated for the hearing as aforesaid , all in accordance with the provisions of Section 209-q of the Town Law. Section 3 . This order shall take effect immediately . The question of the adoption of the foregoing order was upon motion of Supervisor Valentino , seconded by Councilwoman Gittelman , duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino Voting aye Councilwoman Grigorov Voting aye 12 101 July 12, 2004 Town Board Meeting Approired August 3, 2004 Councilwoman Gittelman Voting aye Councilman Stein Voting aye Councilman Engman Voting aye The order was thereupon declared duly adopted . Agenda Item No . 17 — Consider Setting Public Hearing regarding a Local Law to Amend the Town of Ithaca Zoning Ordinance to Rezone Cornell University Tax Parcel 63 . -1 -3 .4 from Office Park Commercial and Multiple Residence to Low Density Residential TB RESOLUTION NO . 2004-116 : Setting A 'Public Hearing Regarding a Local Law to Amend the Town of Ithaca Zoning Ordinance to Rezone Cornell University Tax Parcel No . 63 . -1 -3 .4 from Office Park Commercial and Multiple Residence to Low Density Residential RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York , on the 13t" day of September, 2004 at 6 : 30 p . m . for the purpose of considering a proposed Local Law to Amend the Town of Ithaca Zoning Ordinance to Rezone Cornell University Tax Parcel No . 61 - 1 -3 . 4 from Office Park Commercial and Multiple Residence to Low Density Residential ; and it is further resolved RESOLVED , that at such time and place all persons interested in the proposed local law may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Supervisor Valentino SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 18 — Consider Approval of Purchase of Highway Equipment — Shredder / Mixer Supervisor Valentino told the Board that this comes as a recommendation from the Public Works Committee . Councilman Stein asked if Mr. Noteboom had analyzed how much money this purchase would save the Town annually . Mr. Noteboom estimated an annual saving of approximately $4 , 400 , which would result in about a three-year pay off. 13 i 100 July 12, 2004 Town Boud Meeting Approved August 3, 2004 TB RESOLUTION NO . 2004- 117 : Approval of Purchase of Highway Equipment- Shredder/Mixer WHEREAS , the Highway Department currently does lawn restorations , plantings , and rights-of-way restorations using topsoil , and WHEREAS , we currently use approximately 500 yards of topsoil a year, and WHEREAS , there is a shedder/mixer machine that will allow the Town to make its own topsoil , and WHEREAS , the Highway Department would like to purchase such a machine at a cost of $7 , 500 , now therefore be it , RESOLVED , that there be transferred from the Highway Equipment Cash Reserve Fund the sum of $7500 to the budget appropriation DB5130 . 200 , and be it further RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize the Highway Department to expend up to $7500 from DB 5130 . 200 to purchase a shredder/mixer machine to produce topsoil . MOVED : Councilwoman Gittelman SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 19 — Consider Bostwick Road Speed Limit Reduction Request The Board discussed incorporating the concerns expressed earlier in the meeting by Ms . Baker into the resolution before them . It was decided to add an additional " resolved " separating the request into two components , one for a 35 mph speed limit and one for a 45 mph speed limit . TB RESOLUTION NO . 2004-118 : Bostwick Road Speed Limit Reduction Request WHEREAS , the residents on Bostwick Road have requested a lower speed limit ; and , WHEREAS , the Town of Ithaca is constructing a new Town Park on Bostwick Road and there has been recent development in that area . Currently , there is a church , the City of Ithaca School District Bus Garages and Tompkins County Highway and Public Works Department located on that road ; and , WHEREAS , Bostwick Road is under Tompkins County ' s jurisdiction ; now therefore be it , 14 10 July 12, 2004 Town Board Meeting Approved August 3, 2004 RESOLVED , that the Town Board of the Town of Ithaca hereby requests that the Tompkins County Highway Department ask New York State to conduct a study to lower the speed limit on Bostwick Road from Route 13A ( Floral Avenue) to Seven Mile Drive to a speed limit of 35 MPH ; and it is further RESOLVED , that the Town Board of the Town of Ithaca further requests that the Tompkins County Highway Department ask New York State to conduct a study to lower the speed limit on Bostwick Road from Seven Mile Drive to Sheffield Road to a speed limit of 45 MPH . MOVED : Councilman Stein SECONDED : Councilman Engman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 20 — Discussion of the 2005 Wage Scale Ms . Drake distributed a spreadsheet detailing the proposed wage scale . Supervisor Valentino told the Board that this was the first step in informal negotiations with staff. After presentation to the Board the wage scale will be presented to staff for their comments and input. It is a system that has worked very successfully. Ms . Drake reviewed the spreadsheet with the Board . In 2004 all employees were given a $ . 65/hour increase . As happens every 13 years , there will be 27 pay periods rather than 26 during 2004 . Last year the board approved dividing gross 2004 salary by 26 to arrive at bi- weekly gross income for 2005 . The proposed ' $ . 50 per hour increase in staff salaries will be added to this base amount . In response to questions from Councilman Stein , Ms . Drake stated this would be between a 4 and 6 % increase in budget numbers . Supervisor Valentino told the Board that much of the staff prefers the cents per hour increases to percentage increases . With a percentage increase , the lowest paid employees get the worst end of the deal . Staff has stated' they like having the same salary for the same kind of job , with a certain salary difference between positions . If you giver percentage increases , the gap between the lowest paid employees and highest paid employees keeps growing each year so that you have a significant difference . The system as it has been worked out keeps everybody flowing along evenly and maintains the difference between the job classifications . Councilman Engman asked for the range of percentage increases . Ms . Drake told him it depends on what you look at. If you ' re looking at it from Step 1 , the percentages range from 5 % to 7 . 3 % . If you ' re comparing them to Step 3 , then your percentages drop . It goes from a 1 % to a 4 % . The 4 to 6 % stated above it the total personnel line for 2004 versus the total personnel line for 2005 . 15 104 July 12, 2004 Towii Board Meeting Approved Augus[ 3, 2004 Councilman Engman commented that , in comparison to Cornell , the lower paid individuals looked to be paid well , which he stated was a positive . He did not think the Town should be paying people an extremely low, non- livable wage salary . Councilman Stein asked for a definition of job rate . Supervisor Valentino and Ms . Drake told him it was the value of the job in comparison with the markElt . Between hiring rate and job rate , a person is learning the position . Once they have gotten to job rate , they should be fully proficient in performing the duties of the position . People between hiring and job rate will be getting hirer raises until they get to the job rate . When they get to job rate , they get cost of living adjustments . The hiring rate is the minimum wage that we will hire people at . People can be hired anywhere between hiring and job rate depending on an individual ' s experience . If we hire someone at the minimum , our expectation is that they will learn their job quickly . Councilman Stein asked to meet with Ms . Drake to more fully discuss the proposal . Ms . Drake told the Board that the wage scale would come before the Board again in August for final approval . The number will then be used in preparing the 2005 budget and in October the Board will receive a full listing of all the employees with salary and longevity information . Agenda Item No . 21 — Consider Approving Flexible Benefit Program (Attachment #8 - memo from Judy Drake) Ms . Drake referred the Board to the memo provided in their packets . Councilwoman Gittelman asked where the money for the program would come from . Ms . Drake told her the money would come from the employees in the form of a payroll deduction . Councilman Stein questioned the $ 1 , 000 health care amount . Supervisor Valentino told him it was the amount recommended by the insurance company to get the program up and running . It is a figure that can be reviewed and readjusted annually . Supervisor Valentino stated that she wanted to start with a moderate amount and to work with employees to determine what they will use because if you do not use your contribution , you lose it . Councilman Stein asked how much the Town had to pay to administer the program . Ms . Drake told him it was $ 3 . 00 per participant per month , which is $ 36 . 00 per year. If any employee sets aside $500 . 00 the FICA and Medicare savings on that is $38 . 00 , which offsets the administrative cost . TB RESOLUTION NO . 2004-119 : Authorization Employee Benefit- Flexible Spending Program WHEREAS , the Personnel Committee has reviewed thek option of providing employees a Flexible Spending Program and recommends authorizing this program effective January 1 , 2005 ; and WHEREAS , the Human Resources Manager has reviewed quotes for the said program , and recommends choosing EBS Benefit Solutions , Inc . as the Administrative Service Provider; and 16 1n July 12, 2004 Town Board Meeting Approved August 3, 2004 WHEREAS , the Town Supervisor and Human Resources Manager recommend a maximum contribution level for the Medical Care Reimbursement Account for the initial start up year to be $ 1 , 000 ; now, therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby authorize providing an additional employee benefit of a Flexible Spending Program for the employees , to be effective January 1 , 2005 ; and be it further RESOLVED , the Town Board authorizes the Town Supervisor to enter into agreement with EBS Benefit Solutions for the Flexible Spending Program and administrative services , with the costs to be funded from budget accounts 9060 . 800 ; and be it further RESOLVED , the maximum contribution level for the Medical Care Reimbursement Account for the initial start up year of 2005 to be $ 1 , 000 with the level adjustable in following years as determined by the Town Supervisor, Budget Officer and Human Resources Manager. MOVED : Councilwoman Gittelman SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 22 — Consider Appointment of Code Enforcement Officer (Attachment #9 = resume for Steve Williams ) Ms . Drake and Supervisor Valentino explained to the Board the receptionist position they previously approved has been filled by Dani Holford who worked in an administrative capacity for the Building and Zoning Department , Ms . Holford took her work with her with the result that the Town did not end up hiring another employee . The interview committee for the Code Enforcement Officer was made up of Andy Frost , . Kristie Rice , Judy Drake , and Councilman Lesser. TB RESOLUTION NO. 2004-120 : Provisional Appointment= Code Enforcement Officer WHEREAS , there is presently a vacancy in the full time position of Code Enforcement Officer in the Building and Zoning Department; and WHEREAS , the interview committee interviewed 6 candidates through the solicitation process as there was not a certified eligible listing available from Tompkins County Civil Service for this title ; and WHEREAS , the committee has determined that Steven Williams possess the necessary knowledge and skills to satisfactorily perform the duties of the said position ; and 17 i 1Q ,July 12, 2001 Town Bow-d Meeting Approi7ed August 3, 20011 WHEREAS , Mr. Williams has received certification from New York State as a Building Code Inspector and has taken a civil service exam in Schuyler County for the title of Building Inspector; and WHEREAS , the said position will be appointed provisionally , therefore , the appointee will need to be one of the top three reachable candidates from the next civil service exam for the said position or be considered as a transfer from a different municipality ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the provisional appointment of Steven Williams as the Code Enforcement Officer in the Building and Zoning Department , effective Monday , July 26 , 2004 ; and be it further RESOLVED , this is a 37 . 5 hours a week position , at the hourly wage of $ 19 . 50 , which is an estimated annual salary of $ 38 , 025 , from account number 88010 . 100 , in Job Classification " N " , with full time benefits ; and be it further RESOLVED , the said appointment is a provisional appointment pending the results from the next civil service exam for this position or determination by New York State Civil Service as a transfer. MOVED : Supervisor Valentino SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda item No . 23 — Consider Appointment to the Ethics Board TB RESOLUTION NO . 2004-121 : Appointment of Ethics Board Member i WHEREAS , a vacancy exists on the Ethics Board ; now , therefore , be it RESOLVED , that the Town Board hereby appoints Gary Stewart , 110 Tudor Rd , Ithaca , to fill the vacancy on the Ethics Board for the term of July 12 , 2004 through December 31 , 2007 . MOVED : Councilwoman Grigorov SECONDED : Councilman Engman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 24 — Consider Increasing Number of Agricultural Committee Members 18 107 July 12, 2004 Town Bow-d Meeting Approved August 3, 2004 Councilman Engman told the Board that the Agriculture Committee held their organizational meeting . At that meeting committee members asked that, given the interest shown in serving on the Agricultural Committee , they would like to request a nine person body. TI3 RESOLUTION NO . 2004=122 : Consider Increasing the Number of Members on the Agricultural Committee WHEREAS , members of the Town of Ithaca agricultural community met June 28 , 2004 , to recommend representatives to serve on the Town Agricultural Committee , and WHEREAS , there were a number of individuals interested in serving on the Agricultural Committee , and WHEREAS , Town Board Resolution No . 266 of 1992 limits membership to eight persons , now, therefore BE IT RESOLVED , that the Town Board of the Town of Ithaca increases membership on the Agricultural Committee from eight to nine members . MOVED : Councilman Engman SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 25 — Consider Appointment of Agricultural Committee The Board discussed shared seats with Councilman Engman stating that shared seats have only one vote . TB RESOLUTION NO . 2004-123 : Consider Appointments to the Agricultural Committee WHEREAS , members of the Town of Ithaca agricultural community met June 28 , 2004 , to recommend representatives to serve on the Town Agricultural Committee , and WHEREAS , there were a number of individuals interested in serving on the Agricultural Committee , now, therefore BE IT RESOLVED , that the Town Board of the Town of Ithaca appoints the following individuals to the Agricultural Committee for a term ending December 31 , 2004 : Debbie Teeter Jamie Baker 19 lut July 12, 2004 Town 13o.u-d Meeting ApploiredAugust 3, 2004 Christiann Dean Nelson Eddy Kate Lunde/Jeff Hanavan (Shared Seat) John/Jennifer Bokaer-Smith (Shared Seat) Tom McMillan/Christianne White (Shared Seat) Jan/Sue Suwinski George Sheldrake MOVED : Councilman Engman SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 26 - Consider Acceptance of Resignation from Agricultural Land Preservation Committee Councilman Engman reported that the group wanted Debbie Teeter to be chair of the Agricultural Committee , but in order to do that she would have to resign from the Agricultural Land Preservation Committee . The resolution before the Board is to accept her resignation so that she can be appointed as Chair of the Agricultural Committee . TB RESOLUTION NO . 2004-124 : Consider Acceptance of (Resignation from Agricultural Land Preservation Committee Member BE IT RESOLVED , that the Town Board of the Town of Ithaca accepts the resignation of Debbie Teeter from the Agricultural Land Preservation Committee . MOVED : Councilman Engman SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , Agenda Item No . 27 — Consider Appointment to Agricultural Land Preservation Committee TB RESOLUTION NO . 2004-124 : Consider Acceptance of Resignation from Agricultural Land Preservation Committee Member 20 109 ,July 12, 2004 Town Board Meeting Approved August 3, 2004 BE IT RESOLVED , that the Town Board of the Town of Ithaca accepts the resignation of Debbie Teeter from the Agricultural Land Preservation Committee . MOVED : Councilman Engman SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , Mr. Engman asked if there would be a Board member to attend the July 19th , 2004 Agricultural Committee Meeting . Councilman Stein said he would attend . Supervisor Valentino asked Attorney Barney to prepare something for the July 19th meeting that would update the Agricultural Committee on the status of the concerns expressed by Agriculture and Markets regarding the Town ' s zoning ordinance . Ms . Teeter had prepared a spreadsheet analyzing those concerns for discussion at the committee' s next meeting . Supervisor Valentino requested that Attorney Barney update that information for their discussion . Agenda Item No . 28 — Discussion of Board / Management Working Meeting (attachment #10 - Town Board - The Board briefly discussed how to follow- up the meeting . Councilman Engman hoped that by working on projects together people would comfortable . Supervisor Valentino brought the Board ' s attention to a pamphlet prepared by Tompkins County called " Rules of the Tompkins County Legislature" . Both Councilwoman Gittelman and Councilman Engman felt it might be good to have certain rules and regulations written down , Supervisor Valentino briefly told the Board how, during her first term as Supervisor, the Board established a committee to review the supervisor's position . It was through the work of this committee that the position became a full-time job with administrative responsibilities , She told the Board it might be interesting to explore this more and felt it was important to put definition of the position and its responsibilities in writing , She recommended waiting until after the budget to tackle this , Councilman Stein left the working meeting feeling there were things left unsaid and hoped that we could move toward open honest communication . Ms . Drake stated she would follow up with Mr. Blen regarding attendees definitions of roles and responsibilities . Supervisor Valentino invited Board members to attend the Supervisor's Advisory Committee meetings and Ms . Hunter circulated a sign -up sheet for those meetings , Councilman Engman stated attendance at one of those meetings helped him better understand how the agenda is derived . Agenda Item No . 30 — Consent Agenda 21 July 12, 2001 Town Boiud Meeting Approved August 3, 2004 TB RESOLUTION NO . 2004-126 : Consent Agenda Items . BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items as presented . MOVED : Councilman Stein SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . TB RESOLUTION NO . 2004-126a : Town Board Minutes of June 7 , 2004 WHEREAS , the Town Clerk has presented the minutes for the Regular Town Board Meeting held on June 7 , 2004 , to the governing Town Board for their review and approval of filing ; NOW , THEREFORE , BE IT RESOLVED , the governing Town Board does hereby approve for filing the minutes for the meeting held on June 7 , 2004 as presented at the July 12 , 2004 board meeting . MOVED : Councilman Stein SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . TB RESOLUTION NO . 2004-126b : Town of Ithaca Warrants . WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 8775 - 8931 General Fund Townwide $ 45 , 698 . 16 General Fund Part Town $ 289774 . 50 Highway Fund Part Town $ 457082 . 57 Water Fund $ 5161 :381 . 84 Sewer Fund $ 411 , 024 . 13 22 July 129 2004 Town Board Meeting Approved August 3, 2004 William & Hannah Pew Bikeway $ 49 . 50 Trumansburg Road Sewer Improvement $ 285 . 61 2003 West Hill Water Tank Improvement $ 69 , 890 . 75 Bostwick Rd Water Tank & Transmission Line $ 8 , 305 . 88 Coy Glen Pumpstation / Pipeline $ 51165 . 48 Fire Protection Fund $ 148 , 517 . 00 Forest Home Lighting District $ 173 . 52 Glenside Lighting District $ 62 . 56 Renwick Heights Lighting District $ 87 . 39 Eastwood Commons Lighting District $ 179 . 76 Clover Lane Lighting District $ 20 . 71 Winner' s Circle Lighting District $ 60 . 75 Burleigh Drive Lighting District $ 62 . 19 West Haven Road Lighting District $ 238 . 47 Coddington Road Lighting District $ 140 . 83 TOTAL : $ 1 4280 , 201 w60 MOVED : Councilman Stein SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . TB RESOLUTION NO. 2004-126c : Bolton Points Abstract. WHEREAS , the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now, therefore , be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers . Voucher Numbers : 282 , 336-381 , 383-414 Check Numbers : 7367 , 7421 -7498 Operating Fund $ 186 , 698 . 53 2002 Office Space Addition $ 136t377 . 55 TOTAL $ 323 , 076 08 23 11 -2 July 12, 2004 Towu Bo;u-d Meeting Approved Aggwst 3, 20011 MOVED : Councilman Stein SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . TB RESOLUTION NO . 2004-126d : Authorization for Attending Credit Course — Computer Hardware and Maintenance WHEREAS , the three credit hour class of Computer Hardware and Maintenance , is being held at Tompkins Cortland Community College in Dryden , NY , from August 26 through December 17 , 2004 ; and WHEREAS , attendance at the said program will benefit the Town of Ithaca by providing additional training to Lisa Carrier-Titti , Network/Records Specialist; Now, therefore , be it RESOLVED , that the governing Town Board of the Town of Ithaca does hereby authorize Lisa Carrier-Titti , Network/Records Specialist, to attend the Computer Hardware and Maintenance , being held at Tompkins Cortland Community College in Dryden , NY , from August 26 through December 17 , 2004 ; and be it further RESOLVED , the cost for tuition , books and travel are riot to exceed $600 . 00 and is to be expended from A1680 . 410 . MOVED : Councilman Stein SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . TB RESOLUTION NO . 2004-126e : Permanent Appointment Distribution Operator- SCLIWC WHEREAS , Steven Riddle was appointed as a Distribution Operator Trainee on June 10 , 2002 , and WHERAS , Mr. Riddle received a passing score on the Civil Service examination for Distribution Operator Trainee in September 2003 ; and WHEREAS , Mr. Riddle has completed the training and testing and was awarded a certification as a Grade D- Distribution System Water System Operator by the NYS Health Department effective June 8 , 2004 ; and 24 113 July 12, 2004 Town Board Meeting Approved August 3, 2001 WHEREAS , under the job description certified through Civil Service once a Distribution Operator Trainee becomes certified with a Grade D license they are then reclassified to a Distribution Operator; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby ratify Southern Cayuga Lake Intermunicipal Water Commission ' s appointment of Steven Riddle as Distribution Operator retro-active to June 21 , 2004 , with no change in wages or benefits ; and be if further RESOLVED , Mr. Riddle will be required to complete an eight week probationary period , with no further action required if successful completion . MOVED : Councilman Stein SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Stein , aye ; Councilman Engman , aye . Agenda Item No . 31 — Report of Town Committees (attachment #11 Recreation and Human Service Committee Councilwoman Gittelman reported on an information meeting held by the Recreation and Human Service Committee , Approximately 24 people attended . Attendees filled out a questionnaire and were broken into groups for discussion of what they would like to see in the future both in recreation and in human services . Requests were made for, among other things , for senior citizens softball and dog training . The Town Historian , Laura Johnson - Kelly, has joined the committee . Supervisor Valentino reported that they were currently working with a City intern to conduct a survey at Cass Park pool . The Town is paying for some of her time . Consider Adjournment On motion by Councilman Stein , the meeting was adjourned at 9 : 44 p . m . Respectfull�yLsu. bnmitt edL , � �U Tee-Ann Hunter Town Clerk Next regular meeting — August 3 , 2004 25 y" JULY 12 TOWN BOARD MTG ATTACHMENT # 1 1 450dclk 0 17,ov4w,4o07ws) � uf�� � ,13� ;f / ST ou Go�vh �d s Qc.�Tu,¢�AiWIP46 T `Jara444 X10 aye / S - .¢ c4 fra RXZ S 4,04 I.AVve-oe, /S 4- V414491E /W11f r11� ( . Zc Ale T,4- 7hWw07y Tf/B.P /sj 4A50 144WAE2 lit [/C L 4e2ls /�%Grf/ 1. ;. lv 2V9-AC ly©s�AleSiC4> .4,dgS sWa�440C V4ei-11c445 - 7 e A07 1.5 as lxla �e 1 cw L.pT. 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TL s5`:>�ery21•'iSGE. y/Ac.� t/Ti .�'� July 12 , 2004 Town Board Meeting ATTACHMENT # 2 Budget Transfers, Amendments and Modifications For the Period 1 /1 /04 - 5/30/04 TOWN OF ITHACA n . Budget Transfers , Amendments and - Modifications BUDGET JOURNAL ACCOUNT DESCRIPTION AMOUNT TRANSACTION NO" 1 `� �,. . - . HUMAN RESOURCES DEPARTMENT FROM ( DEBIT) GENERAL TOWNWIDE FUND A1430. 100 HR- PERSONNEL 2,476.00 A7110. 100 TOWN PARKS - PERSONNEL 299738.00 A1620. 101 BLDGS & GROUNDS - HIGHWAY LABOR 122 .00 A5132. 101 HIGHWAY SUPERINTENDENT - EMPLOYEES 122.00 A7110. 101 TOWN PARKS - HIGHWAY EMPLOYEES 756.00 TOTAL UNEXPENDED 339214.00 TO (CREDIT) A1410.400 TOWN CLERK - CONTRACTUAL 558 .00 A1460. 100 RECORDS MGM'T GRANT - PERSONNEL 918.00 A1410. 100 TOWN CLERK - PERSONNEL 11000. 00 A7020. 100 RECREATION ADMIN - PERSONNEL 19,500.00 A1410. 100 TOWN CLERK - PERSONNEL 10;238.00 A9050.800 UNEMPLYMENT INSURANCE 11000.00 OVER EXPENDED 339214.00 TRANSACTION NO FROM ( DEBIT) GENERAL PART TOWN HIGHWAY FUND D85110. 100 PERSONNEL 41882.00 DB5112. 100 PERSONNEL 29441 .00 DB5140. 100 PERSONNEL 854 .35 DB5142. 100 PERSONNEL 11220.50 TOTAL UNEXPENDED 91397.85 TO ( CREDIT) D69050.800 UNEMPLOYMENT INSURANCE 91397.85 TOTAL UNEXPENDED 91397.85 Page 1 of 6 TRANSACTION N ' O 3 A _A ti FROM ( DEBIT) WATER FUND F8340. 101 PERSONNEL 732 .30 TOTAL UNEXPENDED 732 .30 TO ( CREDIT) F9050.800 UNEMPLOYMENT INSURANCE 732 .30 i TOTAL UNEXPENDED 732 .30 TRANSACTION FROM ( DEBIT) SEWER FUND G8120. 101 PERSONNEL 610425 TOTAL UNEXPENDED 610.25 TO (CREDIT) G9050. 800 UNEMPLOYMENT INSURANCE 610 .25 TOTAL UNEXPENDED 610.25 TRANSACTION PLANNING DEPARTMENT FROM ( DEBIT) GENERAL PART TOWN FUND 88020.409 PRINTING , FILM . . . . 226 .81 TOTAL UNEXPENDED 226.81 TO ( CREDIT) B8020.200 EO U I PM ENT 226 . 81 OVER EXPENDED 226 .81 i Page 2 of 6 �.. } . . , i TRANSACTION ZONING DEPARTMENT FROM ( DEBIT) GENERAL PART TOWN FUND 88010.403 CONFERENCES & MILEAGE 226.81 TOTAL UNEXPENDED 226.81 TO ( CREDIT) 88010.200 EQUIPMENT 226.81 OVER EXPENDED 226.81 NNW j a.:�= ZONING DEPARTMENT FROM ( DEBIT) GENERAL PART TOWN FUND 88010.403 CONFERENCES & MILEAGE 226.81 TOTAL UNEXPENDED 226.81 TO ( CREDIT) B8010.200 EQUIPMENT 226.81 OVER EXPENDED 226.81 TRANSACTION NO '8 ' z HIGHWAY & PUBLIC WORKS DEPARTMENT FROM ( DEBIT) GENERAL TOWNWIDE FUND A1620.412 CLEANING SERVICES 875 .00 A599 UNAPPROPRIATED FUND BALANCE 10000.00 TOTAL UNEXPENDED 1 ,875.00 TO (CREDIT) A1620.413 BLDG & GROUNDS MAINTENANCE 500.00 Al 620.440 PLANT , PROPERTY & EQUIPMENT 375 .00 Al 620.416 GARAGE MAINTENANCE 19000. 00 OVER EXPENDED 1 ,875 .00 Page 3 of 6 r loll TRANSACTION NO 9 FROM ( DEBIT) GENERAL PART TOWN HIGHWAY FUND DB1680.496 TIME WARNER CABLE RR 230.00 D65142.452 SALT 11000.00 TOTAL UNEXPENDED 11230.00 TO ( CREDIT) D61680.495 NETWORK SUPPORT 35.00 DB16804 .93 HIGHWAY HELPER 195 .00 D85142.461 TOOLS & SUPPLIES 1 ,000.00 OVER EXPENDED 11230.00 " TRANSACTION NO" TOWN CLERK DEPARTMENT FROM ( DEBIT) GENERAL TOWNWIDE FUND A1410.412 TOWN CLERK - LEXIS NEXIS 11161 .45 TOTAL UNEXPENDED 1 ,161 .45 i TO ( CREDIT) A1410.400 TOWN CLERK - CONTRACTUAL 45. 24 A1460.425 RECORDS MGM'T LAW PUBLICATIONS 11116.21 OVER EXPENDED 1 ,161 .45 i I I I I Page 4 of 6 i F "T RANSACTION NO '11 u . INFORMATION TECHNOLOGY GENERAL TOWNWIDE FUND FROM ( DEBIT) Al 680.205 HARDWARE 11385 .48 TOTAL UNEXPENDED 12385.48 TO ( CREDIT) A1680. 401 MAINTENANCE & REPAIRS 611 .50 A1680.461 TOOLS & SUPPLIES 26.95 A1680.499 SUPPORT - HUMAN RESOURCES 747.00 OVER EXPENDED 19385.45 GENERAL PART-TOWN FUND FROM ( DEBIT) B1680.201 HARDWARE 3, 145. 00 TOTAL UNEXPENDED 31145.00 TO (CREDIT) B1680.200 HARDWARE 3, 145.00 OVER EXPENDED 31145.00 HIGHWAY FUND FROM ( DEBIT) D131680.495 NETWORK SYSTEM 31500.00 D8599 FUND BALANCE 343 .98 TOTAL UNEXPENDED 31843.98 TO ( CREDIT) B1680.401 MAINTENANCE & REPAIRS 100.00 B1680.461 TOOLS & SUPPLIES 100 .00 B1680.491 SOFTWARE 11837.50 B1680.492 ARCVIEW & EAGLE POINT 560.00 B1680.493 HIGHWAY HELPER 430.00 DB1680.496 TIME WARNER CABLE RR ' 816.48 OVER EXPENDED 39843.98 Page 5 of 6 c WATER FUND FROM ( DEBIT) F1680.201 HARDWARE 400.00 TOTAL UNEXPENDED 400 .00 TO (CREDIT) F1680.200 HARDWARE 400.00 OVER EXPENDED 400.00 SEWER FUND FROM ( DEBIT) G1680.401 MAINTENANCE & REPAIRS 100 .00 G1680.495 NETWORK SUPPORT 300.00 TOTAL UNEXPENDED 400.00 TO (CREDIT) G1680.200 HARDWARE 400 . 00 OVER EXPENDED 400.00 I r 1 Page 6 of 6 PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD .MEMBERS FROM : SUSAN RITTER, ASSISTANT DIRECTOR OF PLANNING DATE : JUNE 255 2004 RE : RESIDENT ' S PETITION FOR BICYCLE/PEDESTRIAN PATH ON HANSHAW ROAD Attached are six pages of petition signatures from residents requesting that a bicycle/pedestrian path be installed on Hanshaw Road between the intersection of Warren . Road and Hanshaw Road and continuing to the intersection of Hanshaw and Freese Road. This petition was submitted to the Town on June 10t" at the Transportation Committee ' s public meeting concerning the Transportation Plan. The Transportation Committee was made aware of these petitions and has asked that they be provided to Board members . The resident ' s petition states, "As the county plans for new water lines and road repair on this stretch of road, we believe this to be a good time to evaluate the needs of non- motorists ' use of this area" . However, what the resident ' s may not be aware of is that the County is proceeding with plans for a major reconstruction of Hanshaw Road, (as well as Coddington Road) and is currently in the process of selecting design firms. The submission of these petitions comes at a very opportune time, as the Transportation Committee is very eager to have Town resident ' s input on the Hanshaw Road project (as well as Coddington Road) . This outpouring of support for bike/pedestrian facilities on Hanshaw Road needs to be communicated to the County, with discussions expanded to include all of Hanshaw Road slated for reconstruction, from the Village of Cayuga Heights on east into the Town of Dryden. Pedestrian/bike facilities also need to be considered for Coddington Road. The Town will need to work closely to insure that input from the Town and its resident ' s are considered as the County advances these projects . cc : Tee Ann Hunter Enc . s July 12 , 2004 Town Board Meeting ATTACHMENT # 3 TOWN OF ITHACA CAPITAL IMPROVEMENT PROGRAM ESTIMATED BUDGET PLAN 2005 - 2009 SUMMARY OF CAPITAL EXPENDITURES AND REVENUE RESOURCES EXPENDITURE CATEGORY 2004 1 2005 1 2006 1 2007 1 2008 2009 TOTAL Cash Reserve For Parks & Open Space Preservation $ 60,000 $ 70,000 $ 80,000 $ 90,000 $ 100,000 $ 100,000 $ 500,000 Park Development & Construction 384,270 270,000 170,000 280,000 620,000 - 1 ,724,270 Highway Infrastructures 247,000 245,000 255,000 235,000 138,000 265,000 1 ,385,000 Storm Water Management 125,000 - - - - - 125,000 Water Systems Infrastructures 515,950 220,000 520,000 60,000 - 1 ,315,950 Sewer Systems Infrastructures 33,000 2,633,000 383,000 383,000 350,000 350,000 4,132,000 .. w. - 707AL CAPITAL EXPENDI7UREs 4_ - 1;365,220. ;3;438;000' S 1;408,000 -� $ 1,048;000 - : ;1,208;000 -$ --715,000- -9„182;220 ) RESOURCES 2004 1 2005 1 2006'= 2007 1 2008 1 2009 1 TOTAL GENERAL TOWNWIDE FUND FEDERAL & STATE GRANTS Wm. & Hannah Pew Bike Trail $ 199,270 $ $ - $ - $ - $ _ $ 199,270 Buttermilk Falls Trail - - - - 530,000 - 530,000 CURRENT OPERATING REVENUE Parks and Open Space Preservation Reserve 60,000 70,000 80,000 90,000 100,000 1000000 500,000 E King Rd/Hallberg Park & Chase Pd Trail - 10,000 90,000 - - - 100,000 Woolf Lane Park & Poyer Trail 10,000 85,000 - - - - 95,000 Buttermilk Falls Trail - - 70,000 809000 - - 150,000 Saponi Meadows Park - - 10,000 - - - 10,000 I NOTE and BOND BORROWING Saponi Meadows Park - - 200,000 90,000 - 290,000 Tutelo Park 175,000 175,000 - - - - 350,000 SUBTOTAL $ 444,270 $ 340,000 $ 250,000 $ 370,000 $ 720,000 $ 100,000 S 2,224 270 GENERAL PART TOWN FUND FUNDS TRANSFERRED FROM HIGHWAY Storm Water Mgmt - Ewing Stream Bank Erosion $ 125,000 $ - $ - $ _ $ _ $ - $ 125,000 SUBTOTAL $ 125,000 $ - $ - $ - $ $ 125,000 GENERAL PART TOWN HIGHWAY FUND CURRENT OPERATING REVENUE Snyder Hill Road Reconstruction $ - $ - $ - $ 200,000 $ - $ - $ 200,000 Caldwell Road 150,000 - - - - - 150,000 Communications System Upgrade 27,000 - - - - 27,000 Forest Home Drive Reconstruction - $ - - - - 200,000 200,000 Salem Drive - 95,000 - - - - 95,000 Muriel Street - - 90,000 - - - 90,000 Briarwood Drive - - 55,000 - - 55,000 Road Maintenance, Repaving & Reconstruction 70,000 150,000 110,000 35,000 138,000 65,000 568,000 (Appendix A) SUBTOTAL $ 247,000 $ 245,000 $ 255.000 $ 235,000 $ 138,000 $ 265,000 $ 1 ,385,000 Page 1 TOWN OF ITHACA CAPITAL IMPROVEMENT PROGRAM ESTIMATED BUDGET PLAN 2003 - 2008 SUMMARY OF CAPITAL EXPENDITURES AND REVENUE RESOURCES RESOURCE 2004 2005 2006 2007 1 2008 1 2009 1 TOTAL WATER FUND CURRENT OPERATING REVENUE South Hill Water Transmission Main Phase 2 $ 455,950 $ - $ - $ - $ - $ - $ 455,950 Hanshaw Road Water Main Improvement 10,000 20,000 470,000 - - - 500,000 Hungerford Hill Water Tank Improvement - 100,000 - - - - 100,000 Trumansburg Road Water Tank Improvement - 100,000 - - - - 100,000 Line, Pump & Tank Maintenance, Repairs & Reconst 50,000 - 50,000 60,000 - - 160,000 (Appendix B) SUBTOTAL $ 515,950 $ 220,000 $ 520,000 $ 60,000 $ - $ - $ 1 ,315,950 SEWER FUND CURRENT OPERATING REVENUE Line, Pump & Tank Maintenance, Repairs & Reconst $ 33,000 $ 33,000 $ 33,000 $ 33,000 $ - $ - $ 132,000 (Appendix B) NOTES and BOND BORROWING Ithaca Area Wastewater Plant Phosphorus Removal - 2,000,000 - - - 2,000,000 FUND BALANCE Jointly Owned Interceptors (City & Town) - 500,000 250,000 250,000 250,000 250,000 1 ,500,000 Ithaca Area Wastewater Plant "SJS" Capital Projects - 100,000 100,000 100,000 100,000 100,000 500,000 SUBTOTAL $ 33,000 $2,633,000 $ 383,000 $ 383,000 $ 350,000 $ 350,000 $ 4,132,000 r a `TOTACCAPITAL RESOURCES V --,_$.: .T,365;220_.'$9;438;000' <$ 1;408;000-' 5`1;048;000- :$1 ,208;000 1 7.15;02L--..S_. 9;182(220-i i Page 2 TOWN OF ITHACA CAPITAL IMPROVEMENT PROGRAM ESTIMATED BUDGET PLAN 2005 - 2009 BY PROJECT PROJECT 2004 2005 2006 2007 2008 2009 TOTAL COMMUNITY PARKS- TRAILS and DEVELOPMENT RIGHTS GENERAL TOWNWIDE FUND Wm. & Hannah Pew Bike Trail $ 199,270 $ - $ - $ - $ _ $ _ $ 199,270 Parks and Open Space Preservation Cash Reserve 60,000 70,000 80,000 90,000 100,000 100,000 500,000 E King Rd/Hallberg Park & Chase Pd Trail 109000 90,000 1009000 Woolf Lane Park & Poyer Trail 10,000 85,000 - - - 95,000 Saponi Meadows Park 10,000 200,000 90,000 3007000 Tutelo Park 175,000 175,000 - - 350,000 Buttermilk Falls Trail - 70,000 80,000 530,000 6801000 SUBTOTAL $ 444,270 $ 340,000 $ 250,000 $ 370,000 $ 720,000 $ 100,000 $ 2,224,270 GENERAL PART TOWN FUND Storm Water Mgmt - Ewing Stream Bank Erosion $ 125,000 $ - $ - $ - $ - $ - $ 125,000 SUBTOTAL $ 125,000 $ - $ - $ - $ - $ - $ 125,000 INFRASTRUCTURES TRANSPORTATION PAVING and PARTIAL RECONSTRUCTION GENERAL PART TOWN HIGHWAY FUND Stone Quarry Road (Replaced with Ewing Prop) $ $ $ $ _ $ _ $ - $ - Snyder Hill Road Reconstruction - 2001000 - - 200,000 Caldwell Road 150,000 - - - 150,000 Forest Home Drive Reconstruction - 200,000 - - 200,000 Communications System Upgrade 279000 - - - 27,000 Salem Drive - 95,000 95,000 Muriel Street - 90,000 90,000 Briarwood Drive - 55,000 - - 55,000 Road Maintenance, Repaving & Reconstruction (Appendix A) 70,000 150,000 110,000 35,000 138,000 65,000 568,000 SUBTOTAL $ 247,000 $ 445,000 $ 255,000 $ 235,000 $ 138,000 $ 65,000 $ 1 ,385,000 WATER and SEWER SYSTEMS WATER FUND South Hill Water Transmission Main Phase 2 $ 455,950 $ $ - $ $ $ $ 455,950 Hanshaw Road Water Main Improvement 10,000 20,000 470,000 500,000 Hungerford Hill Water Tank Improvement - 100,000 100,000 Trumansburg Road Water Tank Improvement 100,000 1000000 Line, Pump & Tank Maintenance (Appendix B) 50,000 - 50,000 60,000 160,000 SUBTOTAL $ 515,950 $ 220.000 $ 520,000 $ 60,000 $ $ $ 1 ,315,950 SEWER FUND Jointly Owned Interceptors (City and Town) $ $ 500,000 $ 250,000 $ 250,000 $ 250,000 250,000 $ 17500,000 Ithaca Area Wastewater Plant Phosphorus Removal 29000,000 - - - 2,000,000 Ithaca Area Wastewater Plant "SJS" Capital Projects 100,000 100,000 100,000 100,000 100,000 500,000 Line, Pump & Tank Maintenance (Appendix B) 33,000 33,000 33,000 33,000 - 1329000 SUBTOTAL $ 33,000 $2,633,000 $ 383,000 $ 383,000 $ 350,000 $ 350,000 $ 4,1320000 TOTAL:-CAPITAL COST $1,240,220 $3,638,000 $1,40000 $1,048,000 $19208,000 $515,000 $ 9118292201 Page 3 I I I i i TOWN OF ITHACA CAPITAL IMPROVEMENT PROGRAM ESTIMATED BUDGET PLAN 2005 - 2009 GENERAL PART TOWN HIGHWAY FUND APPENDIX A Road Maintenance, Repaving and Reconstruction PROJECT 2004 2005 2006 2007 2008 2009 TOTAL Calkins Road $ - $ - $ - $ - $ 70 ,000 $ - $ 70,000 Christopher Lane - - 110,000 - - - 110,000 Evergreen Lane 30, 000 - - - - - 30,000 Orchard Hill Road - - - - 30,000 - 309000 Rich Road 40, 000 - - - - - 40,000 Seven Mile Drive - 150,000 - - - - 150,000 Sky-Vue Drive - - - 309000 - 30,000 Crestlane - - - - 18,000 - 18,000 St. Catherines Circle - - - - - 65, 000 65,000 Spruceway - - - 51000 - - 51000 Schickel Road - - - - 209000 - 20,000 TOTAL $ 701000 $ 150,000 $ 1101000 $ 35,000 $ 1389000 $ 65 ,000 $ 568,000 r I I I Page 4 TOWN OF ITHACA 4 CAPITAL IMPROVEMENT PROGRAM ESTIMATED BUDGET PLAN 2005 - 2009 WATER and SEWER FUNDS APPENDIX B Line , Pump & Tank Maintenance , Repairs and Reconstruction PROJECT 2004 2005 2006 2007 2008 2009 TOTAL WATER FUND Christopher Circle $ 25, 000 $ - $ - $ - $ - $ 25,000 Danby Road - - - 25 ,000 - 25 ,000 Northview - - 25 ,000 - - 25,000 Pinetree Road - - 25,000 - - 25,000 Ridgecrest Road - - - 25 ,000 - 25,000 Sapsucker Woods Road 25,000 - - - - 259000 Troy Road - - - 10,000 - 10,000 TOTAL WATER $ 50,000 $ - $ 50 ,000 $ 60 ,000 $ - $ 160,000 i SEWER FUND Northeast & South Hill Imp $ 33 ,000 $ 33 ,000 $ 33 ,000 $ 33 ,000 $ - $ 132 ,000 TOTAL SEWER $ 33 ,000 $ 33 ,000 $ 33 ,000 $ 33 ,000 $ - $ 132 ,000 TOTAL $ 83 ,000 $ 33 ,000 $ 83 ,000 $ 93 ,000 $ - $ 292 ,000 i Page 5 i Town of Ithaca Budgeted $3 , 438 , 000 Capital Improvement Expenditures 2005 Park Parks & Open Development & Space Cash Construction Reserve 8 % 2 % Highway Infrastructure 7 % f Water Infrastructure 6 % Sewer Infrastructure 77 % Page 6 I Town of Ithaca Budgeted $3 , 438 , 000 Capital Improvement Resources 2005 Current Operating Revenue 19 % r Note and Bond Borrowing Fund Balance 64 % 17 % Mow Page 7 NARRATIVE SUMMARY OF CAPITAL PROJECTS FOR 2005 -2009 Community Parks, Trails and Development Rights (General Townwide Fund) William & Hannah Pew Bike Trail (2004) $ 1999270 Funding : TEA-21 Transportation Enhancement Program Grant - $ 1995270 Description : Construction of this multi-purpose recreational and commuter trail on East Hill is part of the ongoing implementation of the Town ' s Park; Recreation and Open Space Plan. To facilitate acquiring grant funding it was necessary for the Town to make an initial seed contribution of $ 72, 708 . These funds came from unreserved fund balance. Status: The New York State Department of Transportation has approved final cost estimates and trail designs . Land surveys are also complete . After overcoming timing and land acquisition problems the Town has successfully completed acquiring needed land and appropriate access easements . Actual terrain construction of the pedestrian and bikeway trail is targeted 2004 pending receipt of a MS4 permit from NYS Department of Environmental Conservation, Buttermilk Falls Trail (2008) $6809000 1 Funding : A Federal grant has been obtained for nearly $ 544,000 . The grant is contingent upon TEA-21 Re-authorization Bill in Congress . An Inter-municipal Trail Committee has been established and meets regularly to initiate planning and coordination between the Town of Ithaca, the City of Ithaca, Tompkins County and State agencies . Description: This is a 2 mile multi-use trail . Development will provide a connection between the existing South Hill Recreation Way, the Buttermilk Falls State Park, and eventually the planned Black Diamond Trail . . Status : Planning and design are recommended for 2007 , with an estimated construction date targeted for 2008 . $ 1509000 — 2006 -2007 $5309000 — 2008 t Parks and Open Space Preservation Reserve Funding: Current Operating Revenue. To date : the Town has accumulated reserve funds totaling approximately $269, 802 . Description : These monies are set aside for the future purchase of land development rights, as well as potential park construction and improvements . Status : The Town continues to seek farmland owners willing to participate in the purchase of development rights program . The first 40 acre agricultural conservation easement was acquired by the Town in 2003 with the assistance of a grant from a local benefactor. $709000 — 2005 $809000 — 2006 $909000 — 2007 $ 1009000 — 2008 . $ 1009000 — 2009 East King Road Park (Hallberg land) and Related Trail (2005) $ 1009000 Funding : Current Operating Revenue Description : The development of this park and related trails are surrounded by Deer Run, Chase Farm and Saunders Road developments. This would connect to Chase Pond trail, and include such facilities as a basketball court, picnic area, and scenic overlook. Status : Planning and design are expected to begin in 2005 at estimated costs of $ 10,000, with construction to commence and be completed in 2006 at an estimated finished cost of $9050001 . Woolf Lane Park and Related Trail (2005) $959000 Funding : Current Operating Revenue Description : Park is anticipated to be a passive, natural area park and related trails . A small play structure or swing set may be possible, but wetland presents site constraints . Status : Planning and design are recommended for 2004 , with construction expected to be completed in 2005 . $ 109000. — 2004 (design) $85,000 — 2005 (construction) 2 r Saponi Meadows Park (2007) $3009000 Funding : Note and Bond Borrowing Description : Development of this park in the Inlet Valley as a community park would include a regulation size soccer field, picnic area, comfort station, pavilion, parking lot, and connecting trail to Tutelo Park. Status : Planning, and design are recommended for 2006 . Construction is targeted for 2007 , with completion in 2008 . $ 10,000 — 2006 (planning & 'designs) $200,000 — 2007 (planning, design & construction) $ 90,000 — 2008 (finished construction) Tutelo Park (2004) $350,000 Funding : Note and Bond Borrowing Description : This is the smaller portion of the Inlet Valley Community Park Complex (on Bostwick Road), which will connect with the Saponi Meadows park site on Seven Mile Drive . Design elements could include a Little League regulation size baseball field (also suitable for regulation softball) , a picnic pavilion, comfort station, trails and observation deck overlooking wetlands, part of the connecting path to the Saponi Meadows site, a parking lot, an interpretive display highlighting the heritage of the Tutelo people, and plantings . Status : Funding, planning, and design have been completed. Land grading and initial construction are targeted for 2004, with construction to be completed in 2005 . $ 175,000 — 2004 (design & construction) $ 175,000 — 2005 (construction ) I I 3 r Storm Water Management (General Part-Town Fund) Ewing Stream Bank Erosion (2004) $ 125,000 Funding: Funds Transferred from the Highway Part-Town Fund Description : Embankment wall reinforcement. Status : Pending engineers plans. Transportation, Paving & Partial Reconstruction (General. Part-Town Highway Fund) Snyder Hill Road Reconstruction (2007) $2009000 Funding : Current Operating. Revenue Description : Reconstruction of Town ' s portion of Snyder Hill Road including drainage, re-profiling, pavement milling and overlay and restoration work in the right-of-way. Status : Part of Town ' s continued Permanent Highway Improvement Program. Caldwell Road (2004) $ 1509000 Funding : Current Operating Revenue Description: This road project is a total rebuild including drainage , road surface and drivers sight distance. Rebuild will begin at the intersection of Forest Home Drive to the .top of the hill . Drainage, road surface and drivers sight distance . Status : Planning and design are targeted for 2004 . 4 Communications System Upgrade (2004) $ 279000 Funding : Current Operating Revenue Description: Construction of a Town owned radio repeater tower. Presently , the Town has a tower lease with R.J . Management, The Tower is located on Enfield Falls Road in the Town of Enfield. The Highway Superintendent is proposing to use the Trumansburg Road Water Tank for the repeater. This communications upgrade will replace outdated portable radios . The Town ' s present radio system is unreliable . Status : Relocation of the Town Radio Repeater is scheduled for 2004 . Salem Drive (2006) $ 95,000 Funding : Current Operating Revenue Description : The road base and top of this community drive requires complete rehabilitation. A complete overlay of asphalt will be put down the entire length of this roadway. status: Part of Town ' s continued Permanent Highway Improvement Program. Muriel Drive (2006) $ 90,000 Funding : Current Operating Revenue Description : The road base and top of this community drive requires complete rehabilitation since it is deteriorating rapidly . A complete overlay of asphalt will be put down the entire length of this roadway. Status: Part of Town ' s continued Permanent Highway Improvement Program . i i 5 1 _ Briarwood Drive (2006)„ $ 55,000 Funding : Current Operating Revenue Description: With the establishment of many new private residents ' on this drive it is recommended that a surface treatment be applied. This application will greatly reinforce the surface in withstanding increased local vehicle traffic . Status: Part of Town ' s continued Permanent Highway Improvement Program. Forest Home Drive Reconstruction (2009) $2009000 Funding: Current Operating Revenue Description : This road project will require the re-building of an existing retaining wall . The deteriorated drainage system will be repaired along with base repairs and repaving of Forest Home Drive , Status : Planning, design and construction are targeted for 2005 Road Maintenance, Repaving & Reconstruction (Appendix A) Funding : Current Operating Revenue Calkins Road (2008) . $709000 Description : Pavement overlay of the 0 . 77 +/- mile road (entire road) . A new road crossing culvert (5 ' ) is also planned. . Status : Part of Town ' s continued Permanent Highway Improvement Program. Christopher Lane (2006) $1109000 Description : This road project consists of a pavement overlay of . 53 miles . Status : Part of Town ' s continued Permanent Highway Improvement Program. 6 Evergreen Road (2004) $309000 Description : Pavement overlay on . 15 +/- miles of this road . Repairs and upgrades to the drainage system are also planned. Status : Part of Town ' s continued Permanent Highway Improvement Program . i Orchard Hill Road (2008) $309000 Description : Pavement overlay on . 35 +/- miles of this road. Repairs and upgrades to the . drainage system are also planned. Status : Part of Town ' s continued Permanent Highway Improvement Program. Rich Road (2004) $409000 Description : Pavement overlay on . . 25 +/- miles of this road. Repairs and upgrades to the drainage system are also planned. . Status : Part of Town ' s continued Permanent Highway Improvement Program. i +, Seven Mile Drive (2005) $1509000 Description : Pavement overlay of the 1 . 05 +/- mile road (entire road) and install new shoulders . i Status : Part of Town ' s continued Permanent Highway Improvement Program, SkyAue Drive (2007) $30,000 j Description : This project will consist of a full depth base reclamation and a top paving for this . . 19 miles of road . j' Status : Part of Town ' s continued Permanent Highway Improvement Program. Crestlane (2008) $ 189000 Description : An overlay of blacktop . This will extend road life by another 10 years. Status : Part of Town 's continued Permanent Highway Improvement Program. St. Catherines (2009) $ 659000 Description: Repairing the base and apply an overlay of blacktop . Status : Part of Town ' s continued Permanent Highway Improvement Program . Spruce" (2007) $ 5 000 Description : Resurfacing required. Status : Part of Town ' s continued Permanent Highway Improvement Program, Schickel Road (2008) $ 59000 Description: Resurfacing required. Ditches will be cleaned to re-establish proper drainage flow. Status : . Part of Town ' s continued Permanent Highway Improvement Program. 8 i I i I , I I n , Infrastructure Maintenance (Water Fund) South Hill Water Transmission Water Main Phase II (2 001) $4557950 Funding : Funded by quarterly user billing, benefit charges, and available unreserved fund balances . Description : Reconfigure piping to make Northview Water Tank off-peak supply, instead of sister tank to Danby Road tank and bring control valuing above ground to delete confined space problems in existing pit. Status : Preliminary Design Hanshaw Road Water Main Improvement $5009000 Funding : Funded by quarterly user billing, benefit charges, and available unreserved fund balances. Description : Replace existing water main on Hanshaw Road from Village of Cayuga Heights line to Sapsucker Woods Road (Approximately 7 ,000 feet) . Status : County TIP amendment now has Hanshaw Road project scheduled for 2006 construction. This project will be a joint coordinated effort between Tompkins County and the Town of Ithaca. $ 10,000 — 2004 (prelim. Planning and design) $207000 — 2005 (detailed design) $4707000 — 2006 (construction) Hungerford Hill Water Tank Improvement (2005) $ 100,000 Funding : Funded by quarterly user billing, benefit charges , and available unreserved fund balances . Description : Painting and general maintenance of the water tanks on a rotating schedule . Status: Scheduled Maintenance 9 I Trumansburg Road Water Tank Improvement (2004) $ 1009000 Funding: Funded by quarterly user billing, benefit charges, and available unreserved fund balances. Description : Painting and general maintenance of the water tanks on a rotating schedule . Status : Scheduled Maintenance Line, Pump & Tank Maintenance, Repairs and Reconstruction ( Appendix B ) Funded by quarterly user billing, benefit charges, and available unreserved fund balances. Christopher Circle (2004) $ 25,000 Description : Painting and general maintenance of the water tanks on a rotating schedule . Status : Scheduled Maintenance . . Danby Road (2007) $ 25,000 Description : Painting and general maintenance of the water tanks on a rotating schedule . Status : Scheduled Maintenance Northview (2006) $ 25,000 Description : Painting and general maintenance of the water tanks on a rotating schedule . Status : Scheduled Maintenance Pinetree Road (2006) $ 25,000 Description : Painting and general maintenance of the water tanks on a rotating schedule . Status : Scheduled Maintenance . Ridgecrest Road (2007) $ 25,000 Description : Painting and general maintenance of the water tanks on a rotating schedule . 10 i ' Status : Scheduled Maintenance Sapsucker Woods Road (2004) $ 25,000 Description : Painting and general maintenance of the water tanks on a rotating schedule . Status : Scheduled Maintenance I Troy Road (2007) $ 10,000 Description: Painting and general maintenance of the water tanks on a rotating schedule. Status : Scheduled Maintenance (Sewer Fund) Ithaca Area Wastewater Treatment Plant Phosphorus Removal (2004) $290009000 Funding : NYS Clean Water & Clean Air Bond Act - $ 1 , 132 ;507 Local Support from Unreserved Fund Balance - $ 549,293 i Description : Additions to the "joint" Ithaca Area Waste Water Treatment Plant for the removal of phosphate from the plant affluent . The Town of Ith(sica is anticipating with reasonable certainty that New York State will provide funding as detailed. However, the Town is acting prudently in budgeting for it ' s share (40 . 87% oi- $2,000,000) of the phosphorous removal project . j The Ithaca Area Waste Water Treatment Plant is jointly owned by the City of Ithaca, the Town of Ithaca and the Town of Dryden. The project is the addition of a tertiary treatment process in the form of a single train, high rate, chemical coagulation, flocculation and settling system for the purpose of reducing phosphorous discharges into Cayuga Lake. This project has been approved by the NYS Department of Environmental Conservation. Partial . I funding will come from the NYS Clean Water & Clean Air Bond Act. i Status : Contracts have been awarded and work has begun. i 11 Jointly Owned Interceptor Sewer Improvements (2005) $ 500,000 Funding: Financing is anticipated to come from accumulated unreserved funds . Description : The Town of Ithaca utilizes capacity in certain City of Ithaca sewer mains to transport sewage to the jointly owned Ithaca Area Waste Water Treatment Plant. The respective truck sewer lines have been identified as Interceptor Sewers. These sewer are in the process of being upgraded and improved to maintain sufficient capacity for the existing and future sewage flows. The proposed work plan will result in the replacement of several thousand feet of sewer line each year of the capital improvement plan. Any such capital project and it ' s related expenditures must initially be approved by the City of Ithaca, the Town of Ithaca and the Town of Dryden before any construction can take place . Status : Contracts have been awarded Line, Pump & Tank Maintenance, Repairs and Reconstruction ( Appendix B ) Northeast & South Hill Improvement Funding : Funded by quarterly user billing, benefit charges, and available unreserved fund balances . Description : Plastic Line- existing clay file and AC pipe and rehab manholes . Approximately 2,000 to 3 ,000 feet will be slip lined each year: Status : Maintenance plan for inspection in process: Preliminary Planning $33,000 each year thru 2007 12 c July 12 , ' 2003 Town Board Meeting ATTACHMENT # 4 h b: PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD MEMBERS FROM : SUSAN RITTER, ASSISTANT DIRECTOR OF PLANNING ,A • ► DATE : JUNE 2512004 RE: RESIDENT ' S PETITION FOR BICYCLE/PEDESTRIAN PATH ON HANSHAW ROAD Attached are six pages of petition signatures from residents requesting that a bicycle/pedestrian path be installed on Hanshaw Road between the intersection of Warren. Road and Hanshaw Road and continuing to the intersection of Hanshaw and Freese Road. This petition was submitted to the Town on June 10�" at the Transportation Committee ' s public meeting concerning the Transportation Plan. The Transportation Committee was made aware of these petitions and has asked that they be provided to Board members . The resident ' s petition states, "As the county plans for new water lines and road repair on this stretch of road, we believe this to be a good time to: evaluate the needs of non- motorists ' use of this, area". However, what the resident ' s may not be aware of is that the County is proceeding with plans for a major reconstruction of Hanshaw Road; (as well as Coddington Road) and is currently in the process of selecting design firms . The submission of these petitions comes at a very opportune time, as the Transportation Committee is very eager to have Town resident.' s input on the Hanshaw Road project. (as well as Coddington Road) . This outpouring of support for bike/pedestrian facilities on Hanshaw Road needs to be communicated to the County, with discussions expanded to include all of Hanshaw Road slated for reconstruction, from the Village of Cayuga Heights on east into the Town of Dryden. Pedestrian/bike facilities also need to be considered for Coddington Road. The Town will need to work closely to insure that input from the Town and its resident ' s are considered as the: County advances these projects . cc : :Tee Ann Hunter Enc. d I . We, the undersigned, request that Tompkins County, New York install a bicycle/pedestrian path on Hanshaw Road between the intersection of Warren Road and Hanshaw Road continuing to the intersection of Hanshaw Road and Freese Road. This will connect the excellent addition of the bicycle lane on Warren Road spanning from Route 13 to the Hanshaw Road intersection. As the county plans for new water lines and road repair on this stretch of road, we believe this to be a good time to evaluate the needs of noon-motorists' use of this area. Many people use this portion of Hanshaw Road to bicycle or walk to work. Many more use this area for recreation. The described road section currently lacks a safe place for pedestrians and bicyclists . Despite the lack of a safe of 4oad designation for non-motorists , the area experiences high pedestrian traffic. To encourage and foster safe alternative transportation, we recommend a bicycle/pedestrian path on the described portion of Hanshaw Road in Tompkins County. NAME . ADDRESS PHONE E-MAIL I>ArE t les St Z' eti� � � . �c 511 - 8 a . , zt�aca 2 ? R�fi � 2 J l AI AAAOL 3a � 1o � d J (-V0 tb4C & 145 � 12, 16 y 5' 9Z�7573 i;� 9( % 2 Lei op-eqC I zS9 day /' ,coal � r� Je ! �sti. vt, 1 zao /OF lP.wov - Pro, / HVA 43 1 Amo j-/6 A/ 31 Vw" 0,14 UK ILQ ' 7 XW 612P ' l,^` c1 VN �2 SJ� �e t ( C.� U L• ?_F r t We, the undersigned, request that Tompkins County, New York install a bicycle/pedestrian path on Hanshaw Road between the intersection of Warren Road and Hanshaw Road continuing to the intersection of Hanshaw Road and Freese Road. This will connect the excellent addition of the bicycle lane on Warren Road spanning from Route is to the Hanshaw Road intersection. As the county plans for new water lines and road repair on this stretch of road, we believe this to be a good time to evaluate the needs of non-motorists' use of this area. Many people use this portion of Hanshaw Road to bicycle or walk to work. Many more use this area for recreation. The described road section currently lacks a safe place for pedestrians and bicyclists. Despite the lack of a safe off4oad designation for non-motorists, the area experiences high pedestrian traffic. To encourage and foster safe alternative transportation, we recommend a bicycle/pedestrian path on the described portion of Hanshaw Road in Tompkins County. NAME ADDRESS PHONE E-MAIL �p ATE 00 �� e SU L4 45 D obuv b7 Cl k0j OY/ J1 1 ,� .,�.yl,(�,t� �' IG.;Ilri�' u . ZI ✓ :,1�'15V� . ��-'"''`'�''� /� :'� � � I �.{.�^�-(�'�,� ���tc-��- -.�yl�tJ ��3 jC.r�% r Q t l� ��f 2 �"1 l ` `�`� . 2 0� 1' ® G �✓� ( .2c�.c-t � 4 / L 4y / j Ir FW VIT wl /fey 3 w� r , � � T f We, the undersigned, request that Tompkins County, New York install a bicycle/pedestrian path on Hanshaw Road between the intersection of Warren Road and Hanshaw Road continuing to the intersection of Hanshaw Road and Freese Road. This will connect the excellent addition of the bicycle lane on Warren Road spanning from Route 18 to the Hanshaw Road intersection. As the county plans for new water lines and road repair on this stretch of road, we believe this to be a good time to evaluate the needs of non-motorists' use of this area. Many people use this portion of Hanshaw Road to bicycle or walk to work. Many more use this area for recreation. The described road section currently lacks a safe place for pedestrians and bicyclists . Despite the lack of a safe off4oad designation for non-motorists, the area experiences high pedestrian traffic. To encourage and foster safe alternative transportation, we recommend a bicycle/pedestrian path on the described portion of Hanshaw Road in Tompkins County. NAME ADDRESS PHONE E-MAIL DATE A�lI `-L32 14anshaw ." � 16b � JS11af�► crn atCcnfl JL 06*1 / bf l �r l rl S^7- o 7e(?/ y r �s (10 ( eV_eAa P Hey oq1 Zd I Id r We, the undersigned, request that Tompkins County, New York install a - bicycle/pedestrian path on' Hanshaw Road between the intersection of Warren Road and Hanshaw Road continuing to the intersection of Hanshaw Road and Freese Road . This will connect the excellent addition of the bicycle lane on Warren Road spanning from Route 13 to the Hanshaw Road intersection. As the county plans for new water lines and road repair on this stretch of road, we believe this to be a good time to evaluate the needs of non-motorists' use of this area. Many people use this portion of Hanshaw Road to bicycle or walk to work. Many more use this area for recreation, rrhe described road section currently lacks a safe place for pedestrians and bicyclists. Despite the lack of a safe off-road designation for non-motorists, the area experiences high pedestrian traffic. To encourage and foster safe alternative transportation, we recommend a bicycle/pedestrian path on the described portion of Hanshaw Road in Tompkins County, NAME ADDRESS PHONE E-MAIL DATE AV\ vie Nei �Gk ��i 27_ oggg c.._viein cckt�mSV\ 4com ( � Ppv< � 3 �� j , Au: 7 - IB S (�� F e2i3 .� SoN 1 �j30 �O ... L"7 n0r � lavloo , corn "7 �d z ' - 041 0 41 n i We, the undersigned, request that Tompkins County, New York install a bicycle/pedestrian path on Hanshaw Road between the intersection of Warren Road and Hanshaw Road continuing to the intersection of Hanshaw Road and Freese Road. This will connect the excellent addition of the bicycle lane on Warren Road spanning from Route 13 to the Hanshaw Road intersection. As the county plans for new water lines and road repair on this stretch of road, we believe this to be a good time to evaluate the needs of non=motorists' use of this area. Many people use this portion of Hanshaw Road to bicycle or ' walk to work. Many more use this area for recreation. The described road section currently lacks a safe place for pedestrians and bicyclists . Despite the lack of a safe off-road designation for non-motorists, the area experiences high pedestrian traffic. To encourage and foster safe alternative transportation, we recommend a bicycle/pedestrian path on the described portion of Hanshaw Rolid in Tompkins County. NAME ADDRESS PHONE E-MAIL DATE C2, 61 ale F ate, : .. �j\ 9 LA c � rem 2 Lj SaLMC, 2, 6�03 �7 -(6/ 1- 1 , I V�tjl � "1461 v ��� oz �:/"05n, C = )4e c 7jc � rk : Z oP X93 C 6 `� i We, the undersigned, request that Tompkins County, NewpYork install a bicycle/pedestrian path on Hanshaw Road between - the intersection of Warren k6id and Hanshaw Road continuing to the intersection of Hanshaw Road and Freese` d This will connect the excellent addition of the bicycle lane on Warren Road spanning from Route 13 to the Hanshaw Road intersection. As the county plans for new water lines and road repair on this stretch of road, we believe this to be a good time to evaluate the needs of non-motorists' use of this area. Many people use this portion of Hanshaw Road to bicycle or walk to work. Many more use this area for recreation. The described road section currently lacks a safe place for pedestrians and bicyclists . Despite the lack of a safe off-road designation for non-motorists, the area experiences high pedestrian traffic. To encourage and foster safe alternative transportation, we recommend a bicycle/pedestrian path on the described portion of Hanshaw Road in Tompkins County, NAME ADDRESS PHONE E-MAIL SATE ` o �- �/` /� ,25 7� / 3,`l` S.f f< O Cce2�,�Qaly �► t ° '��a� jVr mk- 14 D �Z-S7 o3s k3 cd 6 �- ►� ac . c cam, � / '� o a t � A _-?510` 2S� 6 ld ley LI � � � a � � ► � asr�� t ill 9 . P � LCL:'� ►per �'`�E� �j }� (0/0 r 2 -7 7. 73 �. 11A. f l + Agenda # 15 Hanshaw Road and Coddington Road—Reconstruction and Residents' Petition Fisher Associates was selected to do the design for Hanshaw Road . Tompkins County Highway Department has provided the attached information from their project proposal submittal for your review . Brian Dumbauld, from Fisher Associates, will be managing the project. They will be doing some initial project analysis, and then they will have a public meeting to discuss what the design options may be and to get public input. Dewberry Goodkind, Inc . was selected to do the design for Coddington Road . Ronald Centola will be leading the effort to achieve a final design for Coddington Road . Again, they will be doing some initial project analyses, and then Tompkins County will have a public meeting to discuss what the design options may be and to get public input into the design. Attached is information from their project proposals submittal. HANSHAW ROAD 3 10801 Technical Assumptions GENERAL 1 . The limits of the project to be evaluated and for final design are from the Village of Cayuga Heights Line to 100 feet east of Sapsucker Woods Road . Intersecting side streets will be included for 100 feet from the centerline of Hanshaw Road , with the exception of Warren Road , which shall be 200 feet. 2 . The project will be completed in metric units utilizing NYSDOT standard items and specifications when possible . It is assumed that a maximum of eight (8) new special specifications will be needed for the project. SECTION 1 None SECTION 2 1 . The project survey limits include a 100-foot wide bandwidth centered on the paved roadway for the project limits identified in the General section above . The fronts of buildings/structures will be surveyed . 2 . The survey control will be tied to the Tompkins County GIS survey monuments if these monuments are within on half of a mile of the project limits . If not, then an assumed local control system will be used . 3 . A survey baseline and bench marks throughout the project corridor will be established in the field . The baseline points and bench marks will be established so that they may be used through the construction phase of the project. Any control points lost in the field will be reestablished as additional services or during construction by the contractor. 4 . A Survey Control Sheet will be included in the contract plans to show the survey baseline , recovery ties to the baseline points , and a Table of Bench Marks . 5 . Project mapping will include a 3D base map and a digital terrain model (DTM ) of the project within the project limits to include surface indications of utilities apparent at the time of the survey. 6 . Evidence of the Hanshaw Road highway boundary and the property lines of the adjoining parcels will be obtained during the field survey, but final documentation of these features will be included in Section 5 , 7 . A total of 3 survey field crew days is assumed to be adequate for supplemental survey. 8 . The County will provide the Consultant with any available record plans or pavement 103 maintenance records . SECTION 3 1 . The two design concepts to be developed will reflect varying section treatments to accommodate vehicles , pedestrians , transit and bicyclists while addressing drainage needs and minimizing roadside impacts . 2 . The Consultant will collect turning movement counts at three intersections during a Friday for AM peak hour and PM peak hour. 3 . The Consultant will utilize both a straight-line growth factor for the future ETC+20 deign scenario . 4 . The Consultant will complete a detour capacity analysis of two (2 ) off-site signalized intersections . The anticipated detour route will utilize Route 13 . It is assumed that the MPT Plan may break the project into two phases at Warren Road ; therefore Sapsucker Woods Road , Warren Road and Triphammer Road would also be used as part of the detour route . The Consultant will coordinate this task with the surrounding municipalities , NYSDOT, Ithaca-Tompkins County Transportation Council ( ITCTC ) , and Tompkins County. No Tmode12 is anticipated for the traffic redistribution . The Consultant will utilize the existing count information for the offsite MPT intersections . It is assumed that only one direction of traffic will be detoured . 5. The safety analysis level of effort is based on 20 accidents for the corridor during the three- year analysis period . Additionally, we assume no Priority Investigation Locations (PIL's) will require review as part of the safety analysis . The accident analysis will tabulate the number of accidents ; the accident type , the accident rate , and compare the accident rate for similar type intersections . 6 . 85`h percentile free flow speed will be documented using a floating car survey. 7 . The format of the public meetings will be as follows : First Meeting — Open house format, aerial photo of project with no design shown , collect public input on community needs/issues , no presentation , no design graphics . Second Meeting — Open house format plus informational presentation of two (2 ) design concepts , obtain feedback, full powerpoint presentation , color plans , photosimulations , six graphics boards . Third Meeting — Open house plus public hearing/EDPL hearing , presentation of preferred alternative , obtain formal responses , full powerpoint, updated color plans , updated photosimulations , six graphics boards . 8 . A total of three (3 ) Photo simulations have been included in the scope for the project. 10 .4 SECTION 4 1 . All environmental studies will be progressed as screenings with no feature requiring detailed analysis ; these will be added later as additional services if required . 2 . Groundwater data assembly will be limited to readily available published information regarding the site area aquifers and groundwater elevations and flow directions will be based on the published information to determine if the site is over a New York State Primary/Principal aquifer. Detailed groundwater evaluations will not be required as it assumed that project corridor is not situated over a Primary/Principal aquifer. 3 . Coastal Zone Management evaluations will not be required as it is assumed that the project corridor will not impact a Local Waterfront Revitalization Program ( LWRP) . 4 . Federal and state jurisdictional wetlands will be based on published soil and wetland (NWI and NYSDEC) maps and on field observations made during the site reconnaissance . No allowance has been made for field delineation of wetlands . 5 . Hazardous Waste/Contaminated Material (HW/CM ) and Asbestos Containing Material (ACM ) screenings are based on the understanding that real estate taking will not include residential or commercial buildings , and will be limited to that required for road widening and intersection geometry. HW/CM Screening interviews with be conducted with private property owners and will be limited to commercial property owners of impacted parcels . All required interviews will be conducted as part of the site walk-over, and no cost allowance has been made for separate site visits to conduct the interviews . The HW/CM Screening is based on the assumption that development and preparation of a sampling and analysis plan will not be required 6 . The ACM Assessment is based on the assumption that development and preparation of an asbestos sampling plan will be not be required . ACM site observations will be limited to the exterior of existing highway facilities within the corridor. The field reconnaissance for ACM will be conducted concurrently with the HW/CM site reconnaissance . 7 . The Energy Analysis will be an overview of energy impacts resulting from a comparison of vehicle miles traveled , vehicle hours traveled , vehicle operating costs and level of service improvements to the null alternative . 8 . The level of effort for environmental permitting is based on the assumption that individual joint USACE/NYSDEC permits for Section 401 /404 will not be required . 9 . The Cultural Resource (Historical ) screening and summary report will be adequate to obtain a determination of " No Effect" from the State Historical Preservation Office (SHPO ) . The Stage 1A screening report will inventory all structures within the corridor limits and identify structures that are over 50 years of age . No Phase 1 B fiend studies are included . If SHPO requests Phase 1 B studies , this effort will be added by supplemental agreement. A detailed Cultural Resource study and report will not be required , and no meetings or coordination with SHPO is included . 10 . It is assumed that the project will receive a negative declaration following the completion of 10 . 5 Section 10 - Estimating & ' Technical Assumptions 10 . 01 Estimating Assumptions The following assumptions have been made for estimating purposes : Section 1 Estimate twelve ( 12 ) monthly status meetings during the life of this agreement. Estimate twelve ( 12 ) cost and progress reporting periods will occur during the life of this agreement. Section 2 Assume that GIPS methods and equipment will be used to establish local control points . Estimate 20 accidents will require analysis . Estimate two (2) signalized intersections along the detour where capacity analyses will be required for two scenarios each . Estimate one ( 1 ) unsignalized intersections where capacity analyses will be required for one scenario . Estimate no (0 ) soil borings will be taken . Estimate eight (8) pavement cores / bores will be taken for the pavement analysis Section 3 Estimate two (2 ) design concepts will be evaluated . Estimate one ( 1 ) design alternative will be analyzed in addition to the null alternative . Estimate one ( 1 ) cost estimate plus two (2 ) updates will be required . Estimate no (0 ) bridges will be rehabilitated . Section 4 Estimate two (2 ) permits will be required . Section 5 Estimate thirty (30 ) properties will require title searches . Estimate thirty (30 ) ROW maps will be required . Estimate thirty (30 ) property acquisitions will be required . Estimate 10 properties will require twenty-year title searches and title certifications . Estimate 1 right of way cost estimate per acquisition . 10 . 1 Estimate 30 property owners and 1 interview per owner Estimate 27 Limited Appraisal Reports . Estimate 0 Full Take Report. Estimate 3 Before & After (Land Only) Appraisal Reports . Estimate 0 two independent appraisal reports . Estimate 30 appraisal reviews , offer packages and closing packages . Estimate 3 just cause revisions . Estimate 3 administrative settlements . Estimate 30 partial releases of mortgages . Estimate 0 lien subordination agreements , 0 lien satisfactions and 0 title curative issues . Estimate 2 right of way certificates . Assume 5 miscellaneous curative title issues . Section 6 Estimate one ( 1 ) cost estimate plus three (3 ) updates will be required . Estimate no (0 ) bridges will be replaced and none (0 ) will be rehabilitated . Estimate six (6 ) utility companies and no (0 ) railroad agencies will be affected . Section 7 Estimate fifteen ( 15) copies of the final contract bid documents will be needed for prospective bidders . Estimate advertisements will be placed in two (2 ) publications in addition to the NYS Contract Reporter. Section 8 None Section 9 None 10 . 2 the environmental review process SECTION 5 1 . Assume that full lot topography will not be required for partial acquisitions . The topography obtained from the bandwidth defined in the general survey will be adequate . 2 . Assume 30 parcels will be subject to planting of landscape features off of the public right of way. 3 . It is assumed that an Abstract Request map will not be required . SECTION 6 1 . A full closed drainage system with curbing and sidewalk will be provided from the Village of Cayuga Heights Line to Salem Drive and the remainder of the project will be an open drainage system with a sidewalk on the north side of the road only. 2 . It is assumed that no (0 ) new traffic signals will be designed . 3 . Traffic will be maintained both on-site and off-site during construction and no design for the improvements have been included for off-site detour routes . 4 . No lighting designs or plans will be required . SECTION 7 1 . It is assumed that the project will be advertised in two local newspapers plus the New York State Contract Reporter for construction , and that the municipality has an account with the Contract Reporter for advertising purposes . SECTION 8 1 . Sections 8 of the contract, Construction Support, will be added at a later date as a supplemental agreement. SECTION 9 1 . Sections 9 of the contract, Construction Inspection , will be added at a later date as a supplemental agreement. 10 . 6 CODDINGTON ROAD Section 10 - Estimating & Technical Assumptions 10 . 01 Technical Assumptions Preliminary understanding Reconstruct Coddington Road from the Ithaca City line to the Danby/Ithaca Town Line Widen the travel lanes to 11 feet and provide 5 foot shoulders Recycle pavement and provide cost effective subbase improvements as determined by pavement analysis Provide appropriate Asphalt Concrete pavement course to provide HS25 loading Improve pavement drainage by replacing or improving roadside drainage ditches , rehabilitate or replace existing culverts and provide closed storm drainage facilities from Ithaca City line past the Ithaca College Entrance . Where necessary provide scour protection at cross culverts. Improve sight distance and safety at the Burns/E . King Road intersection Improve intersection at Troy Road and review other for improvements . Provide granite curbing , sidewalks, crosswalks, landscaping and other traffic calming measures between Ithaca City line and Troy Road . Improve roadside clearance by relocating utility poles , removing trees or providing tree protection , Acquire Right of Way to allow for the installation of improvements Section 1 The project will follow the NEPA Class II and SEQRA Type Il environmental process. Neither an Environmental Assessment nor Environmental Impact Statement for the project will be required . 1 . 06 Meetings Assume: 4 Public information meetings 3 Utility/Agency coordination meetings 11 Coordination/ Project Review meetings 10 Meeting with individual / meetings with property owners Total 28 1 .07 Cost and Project Reporting Assume : 2004 3 2005 12 2006 12 2007 9 Total 36 1 A 0 Subconsultants Assume 20 months of coordination with Fisher, Ravi and Eastern Abstract - 24 - r alp ' E . Advisory Agency Review The Consultant will provide the County with five (5) copies of the SD for distribution to advisory agencies . The County will distribute the SD to the advisory agencies . The Consultant will assist the County in evaluating and preparing individual responses to the review comments received . F. Public Information Meeting The Consultant will assist the County at public information meeting with advisory agencies , local officials , and citizens , at which the Consultant will provide visual aids and present a technical discussion of the alternatives . The County will arrange for the location of public information meeting . The Consultant will assist the County with appropriate notification . 3 . 02 Development of Alternatives A. Selection of Design Alternative(s) The Consultant will consider comments from the public and agencies and will study and evaluate other concepts as identified revise the alternatives as necessary. The Consultant will identify and make additional evaluations of potential design alternative concepts that would meet the County' s defined project objectives . These evaluations are not to be carried beyond the point of establishing the feasibility of each concept as a design alternative; only those significant environmental and geometric design constraints that bear on the feasibility should be identified . For each concept the Consultant will prepare sketches of plan , profile , and typical section views which show: • on plan : proposed centerlines ; pavement edges ; curve radii and termini ; and existing ROW limits . • on profile: theoretical grade lines ; critical clearances; vertical curve data; grades ; and touchdown points . • on typical section : lane , median , and shoulder widths ; ditches; gutters; curbs ; and side slopes . • where necessary: important existing features. • where pertaining to feasibility: significant environmental and geometric design constraints , labeled as such . These sketches will include only the minimum information needed to select design alternatives to be studied in further detail . The Consultant will meet with the County to discuss the alternatives , using the sketches as discussion aids to describe the relative order-of-magnitude costs, advantages , - 9 - X .: - t ?T' disadvantages , and problem areas of each . From these concepts, the County will select z one , or in some cases more , design alternative (s) for further development. Be Detailed Evaluations of Alternative(s) The Consultant will further evaluate each design alternative and the null alternative with specific engineering analyses and considerations . Analyses will be conceptual and limited to determining the relative suitability of each design alternative , and will include : • design geometry, including the identification and comparison of alignment constraints and (where applicable) justification for retaining nonstandard design features , per the "Locally Administered Federal Aid Procedures Manual . " • environmental constraints and potential environmental impact mitigation measures ( identified under Section 4 tasks) . • traffic flow and safety considerations , including signs, signals , and level of service analysis for intersections . • pavement. • structures, including bridges , retaining walls , major culverts , and building alterations (limited to establishing basic concepts , accommodating clearances and stream flow, and estimating costs) . Bridge investigative work ( inspection , deck coring , etc. ) is covered under Section 2 . • drainage. • maintenance responsibility. • maintenance and protection of traffic during construction . • soil and foundation considerations . • utilities . • right-of-way acquisition requirements . • conceptual landscaping (performed by a Registered Landscape Architect) . • accessibility for pedestrians , bicyclists and the disabled . • lighting . • construction cost factors . The Consultant will prepare the following drawings for each design alternative analyzed : • 1 : 250 plans showing (as a minimum) stationed centerlines ; roadway geometrics ; major drainage features ; construction limits ; cut and fill limits ; and proposed right-of-way acquisition lines . • profiles , at a scale of 1 : 250 horizontal and 1 : 50 ( maximum) vertical , showing (as a minimum) the vertical datum reference ; significant elevations ; existing ground line ; theoretical grade line ; grades ; vertical curve data including sight distances ; critical clearances at structures ; centerline stations and equalities ; construction limits ; and superelevation data . • typical sections showing ( as a minimum) lane , median , and shoulder widths ; ditches ; gutters ; curbs ; and side slopes . - 10 - i JE 3 . 03 Cost Estimates The Consultant will develop , provide and maintain a cost estimate for each design alternative . The Consultant will update the estimate .periodically and as necessary to incorporate significant design changes . 3 . 04 Preparation of Draft Design Approval Document For this project the Design Approval Document ( DAD) will be a Design Report. The County will make all determinations not specifically assigned to the Consultant which are needed to prepare the Draft DAD , The Consultant will prepare a Draft DAD , which will include the results of analyses and/or studies performed in other Sections of this document. The DAD will be formatted as specified in the "Locally Administered Federal Aid Procedures Manual . " The Consultant will submit five (5) copies of the Draft DAD to the County for review. The County will review the Draft DAD and provide the Consultant with review comments. The Consultant will revise the Draft DAD to incorporate the comments. 105 Advisory Agency Review The Consultant will provide the County with five (5) copies of the signed Draft DAD for distribution to advisory agencies. The County will distribute the Draft DAD to the advisory agencies . The Consultant will assist the County in evaluating and preparing individual responses to the review comments received . 106 Public Information Meeting(s) and/or Public Hearing(s) A Public Information Meeting (s) The Consultant will assist the County at one ( 1 ) public information meeting (s) with advisory agencies , local officials , and citizens , at which the Consultant will provide visual aids and present a technical discussion of the alternatives . . The County will arrange for the location of public information meeting(s) . The Consultant will assist the County with appropriate notification . 107 Preparation of Final Design Approval Document The County will obtain all necessary approvals and concurrences, and will publish all applicable legal notices . : - 11 - July 12 , 2004 Town Board Meeting ATTACHMENT # 5 �. Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART 1 - PROJECT INFORMATION ( To be comp leted by Applicant or Project Sponsor) 1 . Applicant/Sponsor 2 . Project Name Local Law to Provide for the Codification of the Local Town of Ithaca Town Board Laws, Ordinances and Certain Resolutions of the Town of Ithaca Into a Municipal Code to be Designated the "Code - - of the Town of Ithaca". 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map : ) Town-wide. Tax Parcel Number: N/A 4. Is proposed action: NEW? X EXPANSION? MODIFICATION/ALTERATION? 5. Describe project briefly: (Include project purpose, present land use, current and future construction plans, and other relevant items) : Enactment of a local law to provide for the codification of the local laws, ordinances and certain resolutions of the Town of Ithaca into a municipal code to be designated the "Code of the Town of Ithaca". Said codification incorporates in a standard format all current local laws, ordinances and certain resolutions with the exception of certain local laws and ordinances that are intentionally repealed by virtue of their exclusion from the Code, as described in a document entitled, "Proposed Code Adoption Local Law for the Code of the Town of Ithaca, New York," May 2004. Attach separate sheets if necessary to adequately describe the proposed project. ) tially ount of land .affected : N/A (0-5yrs) Acres (6- 10yrs) (>10 yrs) Acres w is land zoned presently? N/A 8. Will proposed action comply. with existing zoning or other existing land use restrictions? N/A Yes_ NO If no, describe conflict briefly : 9. Will proposed action lead to a request for new: Public Road ? YES NO X Public Water? YES NO X Public Sewer? YES NO X . 10. What is the present land use in the vicinity of the proposed project? Residential Commercial Industrial _ _ Agriculture Park/Forest/Open Space Other Please Describe : N/A . 11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local?) YES NO_X If yes, list agency name and permit/approvalIfunding : 12. Does any aspect of the proposed action have a currently valid permit or approval? .YES NO If yes, list agency name and permit/approval. Also, state whether it will require modification. N/A I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Type) : Catherine Valentino Sypervisor, Town of Ithaca CASignature and Date : PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessar .) A. Poes proposed action exceed any Type I threshold in 6 NYCRR, Part 617.4 or Town Environmental Local Law? tES NO X If yes, coordinate the review process and use the full EAF. ill proposed action receive coordinated review as provided for unlisted actions in .6 NYCRR, Part. 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any. C. Could proposed action result in any adverse effects associated with the following : ( Answers may be handwritten, if legible) Cl . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems ? Explain briefly: None anticipated. - - -- C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or Neighborhood character? Explain briefly , None anticipated. C3. Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or Threatened or endangered species? Explain briefly , None anticipated. C4 The Town ' s existing plans or goals as officially adopted, or a change in use or intensity of use of land or other Natural resources? Explain briefly , None anticipated. By incorporating into the new Code, some local laws or ordinances are amended for consistency and cross-referencing purposes . There are no other substantive changes to those local laws and ordinances . C5. Growth, subsequent development, or related activities likely to be induced by the proposed action ? Explain briefly, None anticipated. 6. Long term, short term, cumulative, or other effects not identified in C1-059 Explain briefly : None anticipated. C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly: None anticipated. D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X_ If yes, explain briefly: See Attached, E. Comments of staff X CB other attached. (Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions: For each adverse effect identified above, determine whether it is substantial , large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting(i .e. urban or rural) ; (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope, and (f) magnitude. If necessary, add attachments or reference supporting material . Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or _significant adverse impacts which MAY occur. . Then proceed directly to the fu 11 EAF and/or prepare a positive declaration. _X_Check here if you. have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination. Town of Ithaca Town Board Name of Lead Agency Prepa is Signature(If different from Responsible Officer) atherine Valentino Supervisor le & title of Responsible Officer In Lead Agency Signature of Contributing Preparer DATE : July 12 , 2004 lature of Responsible Officer in Lead Agency July 12 , 2 ,004 Town Board Meeting ATTACHMENT # 7 AGlEhIIDA #' A (� . CAPITAL PROJECT BUDGET WORKSHEET Project : Phase II South Hill Transmission Main 7/8/2004 DRW Design Auth : Design Complete : Design Approval : Bid Date : Construction Start: Final Acceptance : APPROPRIATIONS ACCOUNT # DESCRIPTION PRELIMINARY ENGINEERS BUDGET ESTIMATE HXX-8340 4/7/2004 201 LEGAL $ 2 , 000 . 00 206 SURVEY $ 11000 . 00 206 R . O .W. ACQUISITION $ 51000 . 00 207 ENGINEERING DESIGN $ 31000 . 00 202 CONTRACT DOCUMENTS $ 31000 .00 203 BIDDING PROCESS $ 31000 . 00 200 CONST. CONTRACT $ 470 ,000 .00 204 CONTRACT ADMIN $ 21000 . 00 208 INSPECTION $ 49000 . 00 209 TESTING $ 21000 . 00 216 TOWN FORCES $ 51000 . 00 TOTAL COST $ - $ 500 , 000 . 00 TOWN CLERK ' S MONTHLY REPORT July 12 , 2004 ATTACHMENT # 11 TOWN OF ITHACA , NEW YORK JUNE , 2004 9 T THE SUPERVISOR : Agond ° PAGE ] ant to Section 27 , Subd I of the Town Law , I hereby make the following statement of all fees and moneys received in connection with my office during the month stated above, excepting only such fees and moneys the application ayment of which are otherwise provided for by Law : A1255 23 MARRIAGE LICENSES NO . 04046 TO 04068 385 .00 3 MISC . COPIES 36 . 65 9 TAX SEARCH 45 .00 6 MARRIAGE TRANSCRIPT 60 . 00 TOTAL TOWN CLERK FEES 526.65 A 1557 I SPCA IMPOUND FEES 30. 00 TOTAL A1557 30 .00 A2544 DOG LICENSES 596 . 60 TOTAL A2544 596.60 B2110 22 BUILDING PERMIT 31765 . 00 1 FOUNDATION PERMITS 150.00 2 TEMP. CERT. OF OCCUPANCY 17425 . 00 2 OPERATING PERMITS 250. 00 2 FIRE SAFETY INSPECTIONS 100. 00 2 SIGN PERMITS 204 . 00 1 ZBA AREA & USE VARIANCES �� 100. 00 2 ZBA SPECIAL APPROVALS 200. 00 TOTAL B2110 6, 194.00 B2115 2 SUBDV . REV . FINAL PLAT 340 . 00 SBDV . REV . PLAN REAFFIRM 110. 00 2 SITE PLAN INIT. APL . FEE 300. 00 5 SITE PLAN FINAL PLAN 2, 550. 00 TOTAL B2115 35300.00 r. TOWN CLERK ' S MONTHLY REPORT JUNE , 2004 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 1 . 153 . 25 PAID TO SUPERVISOR FOR PART TOWN FUND 9 ,494 . 00 PAID TO COUNTY TREASURER FOR DOG LICENSES 113 . 90 PAID TO AG & MARKETS FOR DOG LICENSES 12 . 00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 495 . 00 TOTAL DISBURSEMENTS 11 ,268. 15 JULY 1 . 2004 SUPERVISOR STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA [ , "fEE- ANN HUNTER , being duly sworn , says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated , excepting only such Fees the application and payment of which are otherwise provided for by law . Subscribed and sworn to before me this Town Clerk day of 20 Notary Public AGENDA #. 32 TOWN OF ITHACA Highway Department's Monthly Board Report July 12, 2004 Administration Topsoil shredder: The Towns public works operations use a substantial amount of topsoil every year. In the year 2003, we used a total of 513 yards of topsoil purchased at a cost of $ 16 per yard . As of June 30, 2004, we have purchased 137 yards at a cost of $17 per yard . Topsoil is required for a wide variety of projects such as, lawn repairs from water breaks and snow plow damage; lawn restorations for road reconstruction and storm water projects; to mix with the Town-made compost for planting trees, flowers, and shrubs; and general landscape maintenance tasks. We would like to acquire a shredder machine so that we could make topsoil for ourselves . The use of this shredder machine will, in itself, not eliminate the need to purchase topsoil entirely . While we will salvage potential topsoil from other public works functions like ditching and excavations, we don't expect to fully meet our topsoil needs from internal sources . However, we feel that we can potentially reduce our purchases substantially, particularly through the mixing of our own compost with the salvaged soil . This will create a more useful product with more fertility . The shredder machine will mix and screen the soil to create topsoil, which is easier to spread and work with . Water Work Lawn repairs for water breaks continued in June . Plantings to help screen the Eco- village Water Tank were installed , along with follow-up aftercare (pruning, staking, fertilizing, " deer proofing", and watering) . We installed some of the plantings at the Woolf Lane pump station . Seven evergreen trees will be installed in late summer after the nursery begins digging trees for fall planting season. A water valve on Mitchell Street and a hydrant on Pineview Terrance were repaired . Hydrant painting was begun, starting on west hill . A water leak was repaired on Coddington Road . Sewer Work Inspection of the force main for Southwoods development was conducted on E . King Road . The new sewer jet was delivered and the vendor did training on its operation . i AGENDA # 32 i Road Work Paving is now complete on Coy Glen Road , Evergreen Lane, and Rich Road . Shoulders are down on Coy Glen Road . Topsoil and seeding are complete on Evergreen Road , Rich Road should be complete by the July 9th . Caldwell Road reconstruction is going very well . The retaining wall is complete along with the underground drainage piping . We are waiting for the paving crew to come in some time the week of July 12th . Of course, this is always weather permitting . Hopefully, Caldwell Road will be open by the end of July . We started putting in some underground drainage pipes i11 on Pineview Terrance to dry, , up a wet spot on the cul-de-sac . We continue to clean up flood damage on West Hill where they had a localized storm that dropped over 2" of rain in a one-hour time frame . Several crosswalks and stop bars were painted . New guide rail was installed and extended on Stone Quarry Road . Parks Work Some grading work was done at the Game Farm section of the East Ithaca Recreation Way to improve a drain we installed a number of years ago . We plan on surface treating the trail this summer . We finished drainage and site restoration, including plantings at the Lisa Lane Walkway. Grounds work at Town Hall was done, including additional plantings and weeding around the building . A hazardous tree was removed along the Town's walkway right-of-way near 102 Renwick Drive . Regular grounds maintenance at all parks and trails continued . Park and trail entrance signs were re- stained and the lettering re-painted . A public information meeting was held June 24 2004, to present our plans for Tutelo Park. July Projects 1 . Paving on Caldwell Road and finish site restoration . 2 . Continue ditching, hot patching, roadside mowing, crosswalk painting, and sign work . 3 . Plantings at Coy Glen Pump Station . 4 . Install silt fence at Tutelo Park and begin grading . 5 . Prepare roads for surface treatment in August . ghk OF I T� TOWN OF ITHACA PLANNING DEPARTMENT ie zl 4 � 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 Jonathan Kanter, M.C.P. (607) 273-1747 Director of Planning FAX . (607) 273-1704 it It Planning Director' s Report for July 12 , 2004 Town Board Meeting DEVELOPMENT REVIEW June 1 , 2004 Meeting: Ling Ling Gardens Expansion, 331-333 Pinel Tree Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed expansion of the existing Ling-Ling Gardens located at 331 - 333 Pine Tree Road in the 'East Hill Plaza, Town of Ithaca Tax Parcel No. 62-2- 1 , 1215 and zoned Community Commercial .. I! The project includes expanding the existing restaurant into the adjacent vacant space (formally Video Ithaca) for a dining .room with additional seating. Cornell University Real Estate Department, ! Owner; Wei-Lin, Applicant. Recommendation to Town Board Regarding Rezoning of Cornell University Parcel from Office Park Commercial and Multiple Residence to Low Density Residential, 391 Pine Tree Road : Th'e Planning Board issued jan affirmative recommendation to the Town Board regarding a local law to amend the Town ' s Zoning Ordinance to rezone the Cornell University parcel at 391 Pine Tree Road from Office Park Commercial and Multiple Residence to Low Density Residential , Town of Ithaca Tax Parcel No . 63 - 1 -3 .4. Cornell University, Owner/Applicant; Harold D. Craft Jr. , Agent. Sketch Plan . Review for Tompkins County . South Hill Communications Tower at Ithaca College Campus, off of Danby Road : The Planning Board considered a sketch plan for the proposed Tompkins County South Hill communication tower located on the Ithaca College campus, Town of Ithaca Tax Parcel No. 41 - 1 -30 . 2 , Medium Density Residential zone . The project involves construction of a 180-foot self-supporting tower (monopole or lattice) and a 192 square foot ( 12 x . 16 ') building located adjacent to the existing Ithaca College ' s, 150 ' guyed tower for the County ' s Public Safety Communication System . The existing"" Ithaca College tower will be removed once the existing transmitters are relocated to the new structure . Ithaca College, Owner; Tompkins County, - Applicant; Mikel Shakadian, Agent, Sketch Plan Review for 14 Lot Rubin Subdivision, Troy Road : The Planning Board considered a sketch plan for the proposed 14-lot subdivision located on Troy Road approximately 1 ,600 feet south of the Coddington Road and Troy Road intersection, Town of Ithaca Tax Parcel No . 49- 1 - 26 .2 , Low Density Residential zone . The proposal includes subdividing the 69 +/- acre parcel into 6 lots. of approximately 3 :3 - acres, 7 hots of approximately 2 . 2 acres , and one +/- 34-acre lot, with all lots fronting on Troy Road. Paul Rubin, Owner/Applicant. VON Lm j June 15 , 2004 Meeting: . Brown 2-Lot Subdivision, Between 104 and 130 Enfield Falls Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 2 -lot subdivision located . between 104 and 130 Enfield Falls Road, Town of Ithaca Tax Parcel No . 33 - 1 -9 .2, Low Density Residential zone. The proposal includes subdividing off a 1 . 34 -/- acre building lot from the 11 . 5 +/- acre parcel . Thomas R. Brown, Owner/Applicant. Armstrong 2-Lot Subdivision, 121 Honness Lane and 99 Terraceview Drive :. The Planning Board granted Preliminary and . Final Subdivision Approval for the proposed two-lot subdivision located at 121 Honness Lane. and 99 Terraceview Drive, Town of Ithaca Tax Parcel No. ' s 58-2-3 . 2 and . 58 -2- 3 . 1 , Medium Density Residential zone . The proposal is for reaffirmation of these two existing lots, which were subdivided in 1987 but did not include Planning Board certification on the plat. Douglas H . & Lucia L. Armstrong, Owners/Applicants . Ithaca Veteran Volunteer Fireman Association Pavilion, 638 Elmira Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed pavilion located at 638 Elmira Road, Town of Ithaca Tax Parcel No . 33 - 3 - 5 .1 , Light Industrial zone . The project includes construction of a 1 , 152 +/ square foot (24 ' x 48 ' ) open pavilion located to the west of the existing building. Ithaca Veteran Volunteer Fireman ' s Association, Owner/Applicant; Douglas Kemp, Agent. Cayuga Medical Center Southwest Addition, 101 Harris B.. Ilates Drive : The Planning Board .granted Final Site Plan Approval for the proposed addition and site improvements to the Cayuga Medical Center at Ithaca located at 101 Harris B . Dates Drive, Town of Ithaca Tax Parcel No . ' s 24- 3 -2 .15 24-3 -214115 24-3 -21412 , 24-3 -2 . 213 and 24- 3 -23 , zoned Office Park Commercial . The project includes a four story (+/- 89 foot height) , +/- 53 ,000 squire foot addition to the southwest corner of the existing Cayuga Medical Center. The project also involves modifications to the parking, vehicular circulation, landscaping, and stormwater facilities, and. includes demolition of an existing home located to the south of the existing Cayuga Medical Center, Cayuga Medical Center at Ithaca, Owner; Peter Trowbridge , Trowbridge & Wolf LLP , Agent, - CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following are accomplishments or issues that have been dealt with over the past month. SEQR Reviews for Zoning Board : Three SEQR reviews for the Zoning Board were done since the June report : ( 1 ) request for a variance to construct an accessory structure within the front yard setback area, located at 762 - 770 Elm Street Extension, Low. Density Residential Zone, Longhouse Cooperative , Appellant; (2) request for approval to add an addition on a non-conforming residential building, located at 102 Updike Road, Low Density Residential Zone , Gregory Shaw, Appellant; and (3 ) request for approval to permit the construction of a 24 ' X 48 ' pavilion on a property where the use is non-conforming, located at 638 Elmira Road, Light Industrial Zone, Ithaca Veteran Volunteer Firemen' s Association, Appellant . Codes and Ordinances Committee : The Committee met on June 16 , 2004 . Agenda items included 2 crwn o ttha a 'Plann Wit a=:irectifr 's Report ` 21, duly "� U4YZ flWttCl e4lt 1 n continuation of discussion regarding revision of the definition of "telecommunications facility", and continuation of discussion regarding a proposed draft Stream Buffer Ordinance . The next meeting is scheduled for July 21 , 2004, where the agenda will include continuation of the above=referenced discussions . Transportation Committee : The Transportation Committee hosted its first public information meeting on June 10, 2004 in Town Hall to begin the formal public participation process for the transportation plan . The agenda focused , on a summary of results of the transportation survey that was conducted in the fall of 2003 , draft goals and objectives of the plan, and discussion and comments from the public . Public comments will be, incorporated into the draft plan report that will be prepared. The Committee met at its regular meeting on June 1. 7 , 2004 . The agenda included an update on the enhanced Sheriff' s patrols in the Town, follow-up discussion on the June 10th public meeting, and next steps in preparing the transportation plan, ' including development of possible scenarios for analysis in the ITCTC transportation model . The next meeting is scheduled for August 19, 2004 (unless it is determined that a July meeting is needed) . Conservation Board : The Board met on June 3 , 2004. Discussion items included reports of the various committees, draft letter supporting the recycling of waste materials from Cornell ' s West Campus project, and initial review of the draft, revised Town Environmental Review Law that was referred to the Conservation Board for comment. The next meeting is . scheduled for July 15 , 2004 , MOA Planning Coalition : The Planning Coalition cancelled its June 30th meeting due to insufficient agenda items . The Coalition is considering taking off the summer months and resuming meetings in September. . ITCTC Planning Committee : The Planning and Policy Committees met in a joint meeting on June 15 , 2004, and discussed the status of work by the recently established park=and-ride committee, which is looking at County-wide options for park-and ride facilities, as well as a specific proposal along the Route 13 east/Route 366 corridor; approval of the annual self-certification ; and a report by the NYS Department of Transportation regarding their "transformation" process, which is an overall re-organization of the Department. The next meeting of the Planning Committee is scheduled for July 20 , 2004 , Capital Projects and Fiscal Planning Committee : The Committee met on June 2 to evaluate a proposed Kings Way High Pressure Water Main, factoring an annual percentage increase in future highway projects to account for inflation, etc . , and preliminary recommendations to the Town Board regarding the proposed 2005-2009 capital improvement program . The next meeting is scheduled for Wednesday, 7 , 2004 at 3 : 00 p '':m. to . finalize recommendations to the Town Board. Inier-municipal Trail Committee : The Committee continues to meet . to discuss planning for the Buttermilk Falls/South Hill Trail . The next meeting ,,is scheduled for July 8 , 2004. 3 Town Engineer's Report for 7/12/2004 Town Board Meeting GENERAL Pre-Disaster Hazard Mitigation Plan The Plan committee is reviewing the'lAraft plan which describes the vulnerability of Tompkins County to these hazards and offers steps to help reduce the risks associated with these hazards. Critical hazards identified for Tompkins County include flooding, severe storms, epidemics, drought, water supply contamination, transportation accidents, terrorism, and utility failures. Comments on the final Plan draft will be !!accepted through July 16 and can be. submitted in writing to Kate Hackett, Tompkins County Planning Department, 121 East Court Street, Ithaca; by email (khackettktompkins- coor ), or phone (274-5560) . The plan .is posted on . the County Planning Department website at http://www.tompkins- co.org/planning. Paper copies are available at the County Planning Department and the Tompkins County Public Library, 101 East Green Street. The schedule for completing the plan is as follows: June -July 2004 Review draft Plan and submit written comments to consultant. d July 7, 2004 Public meeting to gather public comment on the draft Multi -Jurisdictional Hazard Mitigation Plan covering Tompkins County and the Towns of Caroline, Danby, Enfield, Groton, Ithaca, Lansing, and Ulysses. , The meeting, which is open to all county residents, will• be held at 7:00pm in the Old Jail Conference Room at 125 East Court Street. July 30, 2004 Submit final draft Plan to SEMO/FEMA (requirement of SEMO grant). Aug.-Sept. 2004 Revise final Plan perjSEMO and FEMA comments and incorporate/address public comments on draft plan. September 2004 Presentation of final Plan: Sept.-Oct. 2004. Adopt Plan and begin Plan implementation. IL November 1 , 2004 Plan must be adopted and implementation of Plan must be initiated to meet requirements for future hazard mitigation funding. EARTH FILL PERMITS A fill permit was issued for 138 Honness Lane, Tax parcel 60.- 1 - 17, was issued on 6/ 17/04 to allow .placement of 100 cubic yards of topsoil to fine grad a lawn area. WATER PROJECTS SCLIWC Office Addition Construction is progressing slowly on^ the office addition at the Bolton Point Water Plant. Keuka Construction is the prime General Contractor for the project. The first half of the foundation wall was poured on July 1 , which is about four weeks behind schedule. Kathryn Prybylski, on the Town Engineering staff, is. serving as Clerk of the Works for the project with technical support form the rest of the staff. The Town is providing this service to SCLIWC at cost which has reduced the overall cost of supervision for the project along with having better owner representation. Water SCADA System i The Town Engineering staff has beenl' working with Bolton'! Point staff to develop a wireless Supervisory Control And Data Acquisition (SCADA) system to improve operation of the SCLIWC water system, which includes the Town of Ithaca water system . The Town has ordered the equipment for the Hungerford Hill Tank, the Bostwick Road Tank, The new West Hill Tank, the Oakwood Lane control building and the Stone Quarry Road Control valve building as part of the wireless control If system . Installation of the equipment ,should be completed during July. if I TOWN ENGINEERS REPORT 7/ 12/2004 East Hill Transmission Main and Storage Tank The Town Engineering staff has completed the Final Design fora proposed transmission main on Ellis Hollow Road from g g P g P P Summerhill Lane to the proposed SCLIWC 3 million-gallon tank on Cornell University Hungerford Hill Road property. The Town Engineer is continuing to work with the Bolton Point General Manager to acquire a permanent easement for the tank site . Cornell has asked for a significant improvement as compensation for the easements and an appraisal has been requested to determine the value of the Easements. This project has been in the long-range capital .improvement plan for the Bolton Point Water System and will strengthen the transmission system with additional storage. As a capital project that will require bonding,. tbe commission ' s attorney is preparing the resolutions that each of the municipalities must approve for the project. The project will be constructed under two contracts, one for the water main construction, and one for the Tank construction . If all approvals and required easements are received, the projects will be put out to bid . late this summer and' construction will be completed in 2005 : South Hill Transmission Main and Bostwick Road Storage Tank The Bostwick Road Tank and the stone Quarry Road Control valve are in service and supplying water to Inlet Valley. The design of the second phase of the transmission main across Ithaca College property to the Pearsall Place pump station is complete. and ready to advertise forbids. Easement for the water main across several Ithaca College properties have been received and an easement across the Therm property is pending. This project will be reviewed by the Board at the July meeting and a public hearing on the capital project is scheduled for the August Town Board meeting. West Hill Water Tank and Water Main Town forces have planted most of the trees for the site, and the project is complete except for a few minor punch list items and installation of the SCADA controls and the solar power system . This work should be completed by the end o July. Coy Glen Pump Station and Water Main The Pump station and water main contract is substantially complete with minor site restoration remaining. The Town has repaved Coy Glen Road after replacing some of the old culverts. The pump station is being used in manual mode` to fill the new west hill tank, with automatic operation to begin after installation of the SCADA system with Bolton Point. Full utilization of the pump station will not be possible until. the remainder of the South Hill Transmission main is completed. Emergency Power Supply The Town has taken delivery on two 100 Kw portable generators which are part of the Town ' s emergency water supply plan . The Trailer mounted. generators have sufficient capacity to provide power to run at least one pump at each of our water pumping stations. The staff is in the process of installing the appropriate transfer switchgear and generator connections at the Pearsall Place-, Coddington Road, Troy Road, Coy Glen Road, Oakwood Lane and Christopher Lane pump stations. The Woolf Lane pump station was installed with the appropriate switchgear. The portable generators will be used in the event of major power outages affecting the pump stations . The Towns principal protection against short- term power loss is the storage capacity of the water tanks in the system, which currently has at least 24 hours of reserve. In the event of a power outage in excess of 12 hours, the emergency generators would be used to provide ,power to refill the tanks. The generators would be rotated among the pump stations as needed. The S.C .L . I . W .C. has developeda system wide emergency plan which indicates that four mobile generators would provide sufficient capacity to maintain an adequate the water supply with conservation efforts in effect. Bolton Point has installed permanent emergency generators at the water plant, and with the other member communities .will acquire at least two portable generators. Town Engineer's Report July 12, 2004 Daniel R. Walker, Page 2 7/7/2004 TOWN ENGINEERS REPORT 7/ 12/2004 SEWER PROJECTS South woods Subdivision Force Main The Developer is continuing construction the high lift pump station and 4" DIP force main to the existing sewer on Troy Road. The Existing gravity sewer on Troy Road will be extended approximately 300 feet to the south side of Troy Road as part of this project. IAWWTF Phosphorus Removal Project The project was re-bid and several qualified bids were received for each contract. The low responsive bids were within the approved revised budget and the city is proceeding to award the contracts for the project. The partners are finalizing financing details for the project. Joint Interceptor Sewer Projects The .Town Engineering staff is .working on a capital improvement plan with the City Water and Sewer Division for improving the interceptor sewers that are jointly used by the Town and City. No major construction is planned before 2005 . STORM WATER MANAGEMENT Northeast The engineering staff and engineering interns have been surveying drainage systems in the northeast area of the Town to prepare a watershed evaluation and Stormwater management plan for the area. The Winston Court area is a point of concentration and a design for drainage improvements is being developed with the Highway Department which will be improving drainage and .resurfacing the road. There have been a number of complaints in the area of Warren Road and Hanshaw Road regarding pour drainage leading to very wet yards and basements and these issues will be included in the review of the watershed. Survey work on Hanshaw Road is also being done to prepare plans to replace the water main, which is located directly below the County Road Drainage system. This work will be done in coordination with the County plan to rebuild Hanshaw Road. DEVELOPMENT REVIEW COLLEGE .CIRCLE Ithaca College has completed the additional Parking for College Circle on the North side of the apartment project. LINDERMAN CREEK PHASE TWO Linderman Creek Phase Two is complete and the owner is working on the construction of Phase 3 , which consists of 3 . .eight-unit. buildings. . The Town Engineering staff is inspecting the site periodically to ensure compliance with the Approved site plan. Town Engineer's Report July 12, 2004 Daniel R. Walker Page 3 7/7/2004 Town Engineer's Report for. 7/12/2004 Town Board Meeting GENERAL Pre-Disaster Hazard Mitigation Plan The Plan committee is reviewing the draft plan which describes the vulnerability of Tompkins County to these hazards and offers steps to help reduce the risks associated with these hazards. Critical hazards identified for Tompkins County include flooding, severe storms, epidemics, drought, water supply contamination, transportation accidents, terrorism, and - utility failures. Comments on the final Plan draft will be accepted through July 16 and can be submitted in writing to Kate Hackett, Tompkins County Planning Department, 121 East Court Street, Ithaca, by email (khackettgtomRkins- cooru), or phone (274-5560) . The plan is posted on the County Planning Department website at http://www .tompkins- co.org/planning. Paper copies are available at the County' Planning Department and the Tompkins County Public Library, 101 East Green Street. The schedule for completing the plan is as follows: June -July 2004 Review draft Plan and submit written comments to consultant. July 7, 2004 Public meeting to gather public comment on the draft Multi-Jurisdictional Hazard Mitigation Plan covering Tompkins County and the Towns of Caroline, Danby, Enfield, Groton, Ithaca, Lansing, and Ulysses. The meeting, which is open to all county residents, will be held at 7 : 00pm in the Old Jail Conference Room at 125 East Court Street. July 30, 2004 Submit final draft Plan to SEMO/FEMA (requirement of SEMO grant). Aug.- Sept. 2004 Revise final Plan per SEMO and FEMA comments and incorporate/address public comments on draft plan. . September 2004 Presentation of final ;Plan. Sept.-Oct. 2004 Adopt Plan and begin Plan implementation. November 1 , 2004 Plan must be adopted and implementation of Plan must be initiated to meet requirements for future hazard mitigation funding. EARTH FILL PERMITS A fill permit was issued for 138 Honness Lane, Tax parcel 60.- 1 - 17, was issued on 6/ 17/04 to allow placement of 100 cubic yards of topsoil to fine grad a lawn area. WATER PROJECTS SCLIWC Office Addition Construction is progressing slowly on the office addition at the Bolton Point Water Plant. Keuka Construction is the prime General Contractor for the project. The first half of the foundation wall was poured on July 1 , which is about four weeks behind schedule. Kathryn Prybylski, on the Town Engineering staff, is serving as Clerk of the Works for the project with . technical support form the rest of the staff. The Town is providing this service.to SCLIWC at cost which has reduced the overall cost of supervision for the project along with having better owner representation. Water SCADA System The Town Engineering staff has been working with Bolton Point staff to develop a wireless Supervisory Control And Data Acquisition (SCADA) system to improve operation of the SOLI WC water system, which includes the Town of Ithaca water system . The Town has ordered the equipment for the Hungerford Hill Tank, the Bostwick Road Tank, The new West Hill Tank, the Oakwood Lane control building and the Stone Quarry Road Control valve building as part of the wireless control system . Installation of the equipment should be completed during July. TOWN ENGINEERS REPORT 7/ 12/2004 East Hill Transmission Main and Storage Tank The Town Engineering staff has completed the Final Design for a proposed transmission main on Ellis Hollow Road from Summerhill Lane to the proposed SCLIWC 3 million-gallon tank on Cornell University Hungerford Hill Road property. The Town Engineer is continuing to work with the Bolton Point' General Manager to acquire a, permanent easement for the tank site. Cornell has asked for a significant improvement as compensation for the easements and an appraisal has been requested to determine the value of the Easements. This project has been in the long-range capital improvement plan for the Bolton Point Water System and will strengthen the transmission system with additional storage . As a capital project that will require bonding, the commission ' s attorney is preparing theiresolutions that each of the municipalities must approve for the project. The project will be constructed under two contracts, one for the water main construction, and one for the Tank construction . If all approvals and required easements are received, the projects will be put out to bid late this summer and construction will be completed in 2005 . j South Hill Transmission Main and Bostwick Road Storage Tank The Bostwick Road Tank and the stone Quarry Road Control valve are in service and supplying water to Inlet Valley. The design of the second phase of the transmission main across Ithaca College property to the Pearsall Place pump station is complete and ready to advertise for bids. Easement for the water main across several Ithaca College properties have been received and an easement across the Therm property is pending. This project will be reviewed by the Board at the July meeting and a public hearing on the capital project is scheduled for the August Town Board meeting. West Hill Water Tank . and Water Main Town forces have planted most of the trees for the site, and the project is complete except for a few minor punch list items and installation of the SCADA controls and the solar power system . This work should be completed by the end o - July. Coy Glen Pump Station and Water Main The Pump station and water main contract is substantially complete with minor site restoration remaining. The Town has . repaved Coy Glen Road after replacing some of the old culverts. The pump station is being used in manual mode to fill the new west hill tank, with automatic operation to begin after installation of the SCADA system with Bolton Point. Full utilization of the pump station will not be possible until the remainder of the South Hill Transmission main is completed: Emergency Power Supply The Town has taken delivery on two 100 Kw portable generators which are part of the Town ' s emergency water supply plan . The Trailer mounted generators have sufficient capacity to provide power to run at least one pump at each of our water pumping stations. The staff is in the process of installing the appropriate transfer switchgear and generator connections at the Pearsall Place, Coddington Road, Troy Road, Coy Glen Road, Oakwood Lane and Christopher Lane pump stations. The Woolf Lane pump station was installed with the appropriate switchgear. The portable generators will be used in the event of major power outages affecting the pump stations. The Towns principal protection against short- term power loss is the storage capacity of the water tanks in the system, which currently has at least 24 hours of reserve. In the event of a power outage in excess of 12 hours, the emergency generators would be used to providepower to refill the tanks. The generators would be rotated among the pump stations as needed. The S .C. L. I .W .C. has developed a system wide emergency plan which indicates that four mobile generators would provide sufficient capacity to maintain an adequate the water supply with conservation efforts in effect. Bolton Point has installed permanent emergency generators at the water plant, and . with the other member communities will acquire at least two portable generators. Town Engineer's Report July 12, 2004 Daniel R. Walker Page 2 7/7/2004 TOWN ENGINEERS REPORT 7/ 12/2004 SEWER PROJECTS South woods Subdivision Force Main tl1 The Developer is continuing construction the. high lift pump station and 4" DIP force main to the existing sewer on Troy Road. The Existing gravity sewer on Troy Road will be extended approximately 30.0 feet to the south side of Troy Road as part of this project. IAWWTF Phosphorus Removal Project The project was re-bid and several qualified bids were received for each contract. The low responsive bids were within the approved revised budget and the city is proceeding to award the contracts for the project. The partners are finalizing financing details for the project. Joint Interceptor Sewer Projects The Town Engineering staff is working on a capital improvement plan with the City Water and Sewer Division for improving the interceptor sewers that are jointly used by the Town and City. No major construction is planned before 2005 . STORM WATER MANAGEMENT Northeast The engineering staff and engineering interns have been surveying drainage systems in the northeast area of the Town to . prepare a watershed evaluation and Stormwater management plan for the area. The Winston Court area is a point of concentration and a design for drainage improvements is being developed with the Highway Department which will be improving drainage and resurfacing the road. There have been a number of complaints in the area of Warren Road and Hanshaw Road regarding pour drainage leading to very wet yards and basements and these issues will be included in the review of the watershed. Survey work on Hanshaw Road is also being done to prepare plans to replace the water main, which is located directly below the County Road Drainage system . This work will be done in coordination with the County plan to rebuild Hanshaw Road, DEVELOPMENT REVIEW COLLEGE CIRCLE Ithaca College has completed the additional Parking for College Circle on the North side of the apartment project. LINDERMAN CREEK PHASE TWO Linderman Creek Phase Two is complete and the owner ''is working on the construction of Phase 3, which. consists of 3 eight-unit buildings. The Town Engineering staff is inspecting the site .periodically to ensure compliance with the approved site plan. Town Engineer's Report July 12, 2004 Daniel R. Walker Page 3 7/7/2004 Town of Ithaca - Microsoft Internet Explorei File Edit View Favorites Tools Help r _ y Town of Ithaca, NY Se _ ' Network/Record Specialist Report to Town Board July12 , 2004 May & Jun''e Web Site Visits pMay gi June 1200 1000 _y 800 > 600 0 400 200 0 I' z , Home Gott Services Information Community lV Pages We Ij lothing new to report. n Network • Met with Sherpa Technologies to outline necessary upgrades to our four year old Town Hall network. • Working with Al Carvill on proposals for upgrades to Town Hall Xerox rinters/co iers . p p Additional Items : • Constructed a Power Point presentation for the June 1128th Public Information meeting on Parks and Recreation. • A reminder: Each Town Board member has a Town 'email address . Your address is your first initial then last name @town. ithaca.ny.us ( i. e. cvalentino(iDtown. ithaca.ny.us ) Email sent to this Town address is forwarded directly to your personal email account that you supplied us. Contact Lisa with questions, 273 - 1721 ext 132 . �I �I r - - - - _ - Jill III �J J tart Wacheman _ Inbox ' MicrosoftOutlook �] T,own;,of ] 6ca ?MMIR Q � �` 'Y.�:• SXWk7.GM0•MN$YnR'rRX' S7Cr S?:�itl{ %AA I I fly OF 1T�9 _ 9 `TO " OFi! ITHACA AGENDA #32 18 210�� 215 N . Tioga Street, Tthaca, N . Y . 14850 www .town . ithaca . ny .us TOWN CLERK 273 - 1721 HIGHWAY (Roads, Parks, Trail 's, Water &Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 I!i ZONING 273- 1783 FAX (607) 273- 1704 To : Cathy Valentino, Supervisor Town Of Ithaca k Sandy Gittelman, Chair Recreation & Human Services Committee Will Burbank, Councilperson Peter Stein, Councilperson Carolyn Grigorov , Councilperson William Lesser, Councilperson From: Mamie Kirchgessner, Recreation and Youth Coordinator June 2004 June was a very busy month. . l attended meetings of the Recreation Partnership Board, Lifelong, and the Human Services Coalition. I met with Jennifer Glaab Dryden Recreation Coordinator as well as a meeting with other municipal coordinators to share potential strategies for working together to assure access for all the communities children to a diverse array of programs . I continued to acquaint myself with, the Town ' s currently funded program components with a visit to the Learning Web and conversations with variou's stakeholders. I was present at the Tutelo Park meeting where several residents offered very positive input about aspects of the park . I worked with my committee and a broad array of the Town ' s staff preparing for the public presentation held on June 28 , 2004 . 1 toured and recorded information about the Town recreational infrastructure with Rich Schoch for use at the town ' s website and for the power point component of the presentation. Lisa Carrier- Titti worked extensively on both the website and power point aspects as well as providing the teehnical support for the actual presentation . The meeting was truly a team effort with Cathy doing introductions; Rich speaking about our parks and trails . Sandy Gittelman led the public participation elements . Sandy Polce provided - critical staff support when I needed it and Judy Drake assisted with both hospitality and documentation of the group process . Twenty-two residents and stakeholders attended the meeting and participated in the process . An agenda ; from the program is attached. Eleven questionnaires were completed An assessment of the outcome will be discussed at the next Recreation and Human Services Committee, which", now includes Laura Johnson Kelly. Al Carvill will attend as requested for any budgetary concerns . The Town has agreed to work with the City to conduct a survey of Cass Park users. A questionnaire for assessing Cass Park use has been ','developed with the help of Jonathan Kanter and Sue Ritter. Extensive dialogue ' has occurred over the process , which is set to start Sunday July 11 , 2004 and continue for one month . I will participate in the process conducting surveys of pool users. fl IY, Agenda Public Information Meeting June 28, 2004 7 P . M . — 8 : 30 P .M . 1 . Introductions - Explanation about the creation of and appointment of new committee with hiring for new position of recreation & youth coordinator - Cathy Valentino 2 . Power Point Presentation — Lisa & Mamie Website review httpo//www.town .ithaea.ny.us Visual Map with pop-up parks and narratives Information regarding programs ' currently funded Joint youth Commission Contracts for services with Coddington Road Community Center Cooperative Extension Boynton Collaborative Learning Web Ithaca Invaders Club Ithaca Recreation Partnership City of Ithaca Facilities Contribution Gadabout Life Long ( Senior Citizen Council) Human Services Coalition 3 . Questions & Comments (Panel) 4. Break into groups What direction do you think recreation and human services programs for the Town should go? What do you think recreational priorities for the town of Ithaca should be? What do you think human services] priorities for the town of Ithaca should be? 5. Report out — ( Sandy - Use Flip Chart) 6. Brain Storming ( Sandy) 7 . Conclusion Please complete and return the handout distributed at the beginning of the session to receive a kiss ! , r TOWN OF ITHACA SETTLEMENT WITH TOMPKINS COUNTY 2004 TOWN AND COUNTY TAXES SUMMARY OF TAX COLLECTIONS FOR TOWN OF ITHACA - 2004 TOWN AND COUNTY TAXES TOWN OF ITHACA WARRANT $ 41486,795 .07 TOMPKINS COUNTY WARRANT TO COLLECT _ $ 61671 ,901 .69 TOTAL WARRANT $ 11 ,1589696.76 PAID TO TOWN OF ITHACA SUPERVISOR: DATE: 1 / 19/2004 CHECK # EFT ; _ $ 29181 ,424.07 DATE: . 1/28/2004 CHECK # EFT $ 21305,371 .00 TOTAL PAID TO TOWN OF ITHACA SUPERVISOR 1/1/04 : $ 4;486,795.07 .TOTAL WARRANT BALANCE TO COLLECT: (TOMPKINS COUNTY) $ 6,6719901 .69 LESS : PUBLIC SERVICE AND SPECIAL FRANCHISES COLLECTED DIRECTLY BY BUDGET & FINANCE $ (3271676.07) LESS : SECOND PAYMENTS ON INSTALLMENTS TO BE COLLECTED BY. BUDGET & FINANCE $ (598,660.02) SUB-TOTAL BALANCE: $ 597459565960 PAYMENTS TO COUNTY : DATE : 2/ 13/2004 CHECK # 680 $ (51000,000.00) DATE: 3/ 1 /2004 CHECK # 684 $ ( 100,000.00) . DATE : 4/ 1/2004 CHECK # 692 $ (2009000.00) DATE: 5/3/2004 CHECK # 695 $ ( 175,000.00) . DATE: 6/ 1/2004 ' CHECK # 697 $ (509000.00) DATE: 6/10/2004 CHECK # 699/700 $ (49,699.84) LESS TOTAL PAYMENTS TO TOMPKINS COUNTY : $ . (575749699. 84) SUB-TOTAL BALANCE: $ 1709870.28 LESS UNPAID (WHITE SHEETS) TAXES FOR .2004 : $ ( 170,792.34) LESS ADJUSTMENT TO TAX BILL # 1293 $ (82.46) ADD STATE TAX BILL # 4913-WRITE OFF $ 0.27 ADD STATE TAX BILL # 4935-WRITE OFF $ 0.92 ADD STATE TAX BILL # 4957-WRITE OFF $ . 3.33 BALANCE. AS OF JUNE 10, 2004 $ 0000 SET LE ENT REP RT P EPARED BY : DEBORAH KELLEY RECEIVER OF TAXES I, HELEN C. BEACH HEREBY ACKNOWLEDGES RECEIPT F O $ 49,699. 84 FROM THE TOWN OF ITHACA RECEIVER OF TAXES FOR SETTLEMENT IN FULL FOR THE YEAR 2004 TOWN AND COUNTY T K WARRAN HELIEN C. !BEACH, FINANCE MANAGER TOMPKINS COUNTY BUDGET & FINANCE I 2004 TAX COLLECTION RECEIVER OF TAXES MONTHLY REPORT AS OF JUNE 109 2004 TOTAL NO, OF TAX BILLS ON WARRANT : 5133 TOTAL TOWN WARRANT (LEVY) : $ 4,486,795.07 01/ 19/04 IT PAYMENT: TOWN OF ITHACA SUPERVISOR $ 271819424 .07 01/28/04 FINAL PAYMENT: TOWN OF ITHACA SUPERVISOR $ 29305 ,371 .00 . TOTAL WARRANT BALANCE DUE : $ 00000 MISCELLANEOUS PAYMENTS TO TOWN OF ITHACA SUPERVISOR (TO BE PAID TO SUPERVISOR IN JUNE): 02/28/04 FEBRUARY PENALTIES $ 11605 . 80 03/01 /04 JANUARY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 1 ,452 .96 03/31 /04 MARCH PENALTIES $ 31524. 67 04%30/04 APRIL PENALTIES AND $2 .00 SERVICE CHARGES $ 37522 . 10 05%31/04 MAY PENALTIES AND $2 .00 SERVICE CHARGES $ 2,753 . 31 06% 10/04 MISCELLANEOUS CHARGES (SEE ATTACHED SHEET) $ 26 . 39 TOTAL PAID TO SUPERVISOR ON 6/10/04 $ 12,885.23 TOTAL TOMPKINS COUNTY WARRANT : $ 616719901 .69 02/ 13/04 1ST PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 5 ,0001000.00 03%01/04 2ND PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 100 .000 .00 04/01 /04 3RD PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 2007000.00 05/03/04. 4TH PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 1757000 .00 06/01/04 5' PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 509000.00 06/ 10/04 6' PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 49,699 . 84 06/ 10/04 SEE ATTACHED SETTLEMENT WITH COUNTY SHEET $ 1 , 1469906 . 21 BALANCE DUE TOMPKINS COUNTY WARRANT : $ 00000 MISCELLANEOUS PAYMENTS TO TOMPKINS COUNTY BUDGET/FINANCE: 0301 /04 FEBRUARY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 11554 . 14 03/31 /04 MARCH INTEREST RECEIVER ' S CHECKING ACCOUNT $ 132003 04/30/04 APRIL INTEREST RECEIVER ' S CHECKING ACCOUNT $ 105 .47 05/31 /04 MAY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 57 .62 I ji 000000 0 0000000 Of NCOO co G 0) M OO0000 NNOCOCO V � vvvOocri 0 00 O. �M O� N/► WLoLoSriLoLriSricoN, 00 (vi 6 T T N *� � CO N L / 0 N N V o N N RT c Q LUw n n (5 r r N U jr Z � r r U Q Q . 2 oo _ U 4 69 69 Efl 69 69 Cfl 69 69 {f} {f3 {f} 44 U 69 69 69 69 69 69 69 69 69 64 69 69 W W am) N � ON44t T cc Z Nw0w0M co � - O TOVir�: ori 16 H 00 N qq N O S 00 W V � NCOr� CO Ir W w ° T N V1 J p G W N 02 Q CIL U Q Cc = o F— 0 N I" 69 69 69 69 69 69 69 69 W O 000000 O Z O CL ,J LL = N O CO 06 N CO qq LO Cl) Q V CO N T T CO N Q 69 Z oc w �r T a o w0 °_ Z a CO O L O cu > m CL w Q O V IR 0 W C ' + J O 69 W 69 69 69 69 69 69 69 69 J d > > U) H .O CO) TNVVVU') O J Q Z a Z N T N T 0 0 T O W W W� Q o 06000066 6 O r2 a 2 00 OD co T N 0 0 0 CY) O >, = U o r co w co Z Q V . 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