The URL can be used to link to this page

Home My WebLink AboutTB Minutes 2004-06-07 Regular Meeting of the Ithaca Town Board Monday, June 7 , 2004 at 5 : 30 p . m . 215 North Tioga Street, Ithaca , New York 1 . Call to .Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Legislature 4 . Report of Fire Commissioners 51 6 : 00 p . m . - Persons to be Heard and Board Comments 61 . 6 : 30 p . m . - Public Hearing to Consider a LOCAL LAW AMENDING THE TOWN OF ITHACA SUBDIVISION REGULATIONS EXPANDING THE ZONES IN WHICH RESIDENTIAL CLUSTER SUBDIVISIONS ARE . PERMITTED . 7 : SEQR regarding a Local Law Amending the Town of Ithaca Subdivision Regulations 8 . Consider Adoption of a LOCAL LAW AMENDING THE TOWN OF ITHACA SUBDIVISION REGULATIONS EXPANDING THE ZONES IN WHICH RESIDENTIAL CLUSTER SUBDIVISIONS ARE PERMITTED 91 6 : 45 p . m . — Public Hearing regarding Noise Permit Application for the . American Cancer Society's Relay for Life 10 , Consider Approval of Noise Permit for American Cancer Society's Relay for Life 11 . Consider Setting Public Hearing for the Adoption of the Town of Ithaca Code 12 . Discussion of the Recreation Partnership . . 13 . Consider Creation of Building Inspector Position 14 . Consider Authorizing the Town to Use Wire Transfers for the Transfer of Funds for Town Purposes and Designating Persons Authorized to Wire Funds 15 . Consider 2004 Budget Amendment for the Purchase of Vehicle Inspection Equipment 16 . Consent Agenda k a . Town of Ithaca Minutes b . Town of Ithaca Abstract l c . Bolton Point Abstract d . Approve Records Disposition e . Appointment of Representative to Human Services Coalition f. Cornell Federal Work Study Agreement 17 . Report of Town Committees j a . Agricultural. Land Preservation Advisory Committee b . Capital Projects and Fiscal Planning Committee c . Cayuga Lake Watershed Intermunicipal Organization d . Codes and Ordinances Committee e . Lake Source Data Sharing Committee j f. Personnel Committee g . Public Works Committee h . Recreation and Human Services Committee i . Recreation Partnership j . Records Management Advisory Board k . Safety Committee I . Sewer Joint Committee m. Sewer Contract Committee n . Southern Cayuga Lake Intermunicipal Water Commission o . Transportation Committee 18 . Report of Town Officials a . Town Clerk b . Highway Superintendent c . Director of Engineering d . Director of Planning e . Director of Building and Zoning f. Budget Officer g . Manager of Human Resources h . Receiver of Taxes i . Network/ Records Specialist j . Recreation and Youth Coordinator k . Attorney for the Town 19 , Review . of Correspondence a . 5/ 10/2004 Letter from Six Mile Creek regarding liquor license j application 20 . Consider Adjournment i TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: LEGAL ADVERTISEMENT : NOTICE OF PUBLIC HEARING NOISE PERMIT APPLICATION RELAY FOR LIFE Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , NY 14850 Date of Posting : Thursday, May 27, 2004 Date of Publication : Thursday, May 27 , 2004 Tee-Ann Hunter, Town Clerk , Town of Ithaca STATE OF NEW YORK) COUNTY OF TOMPKINS) SS : TOWN OF ITHACA) Sworn to and subscribed before me this 28th day of May 2004 , Notary Public CARRIE WHITMORE Notary Public , state of New York Now 01 WH6052877 Tioga County ' Commission Expires December 2Ore i NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Ithaca Town Board will hold a public hearing on Monday, June 7, 2004 at 6:45 p.m. at Town Hall, 215 North Tiogo Street, Ithaca, NY regarding a Noise Permit Application submitted by the American Cancer Society for a fund raising event at the Ithaca High School Stadium and Track. The event, Relay for Life, is scheduled to take Place from 5 :00 p. m . onJu- y 9, 2004 to 10:00 a. m. July 10, 2004. At this public hearing all persons in favor of or op- Eosed to the application will e heard by the Town Board. Individuals with vis• ual or hearing impairments or other special needs will be provided with assistance as necessary upon request. People desiring assistance should make a request not less that 48 hours prior to the time of the public hearing . Date: May 25, 2004 Tee-Ann Hunter Town Clerk May 27, 2004 i i r TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: LEGAL ADVERTISEMENT : NOTICE OF PUBLIC HEARING : LOCAL LAW AMENDING THE TOWN OF ITHACA SUBDIVISION REGULATIONS Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , NY 14850 Date of Posting : Thursday, May 20 , 2004 Date of Publication : Thursday, May 20, 2004 Tee-Ann Hunter, Town Clerk , Town of Ithaca STATE OF NEW YORK) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA) Sworn to and subscribed before me this 20th day of May 2004 . �i ryryry _ L Notary Public CARRIE WHITMORE Notary Public, State of New York No . olWH6052877 / 1 Tioga County (� GommiSSIon Expires December 26. d J i i II 1 I - i I i NOTICE OF PUBLIC HEARING Notice . is hereby- given - that the Town Board of the Town of Ithaca will hold a public hearing at 215 North Tioga Street, Ithaca, New York on June 7, 2004 at . 6: 30 P.M . for the purpose of consider- ing a local law amending the Town of Ithaca Subdivi- sion Regulations. At this time, the Town Board will hear any persons in favor of or opposed to said local law. Copies of , the pro- posed local low are availa- ble for review at the Town. Clerk's office, 215 North Tioga Street, Ithaca, New York . during regular office hours (Monday through Fri- day from 8 :00 a .m . to 4:00 p.m .) Further notice is hereby given that individuals with visual or hearing impair- ments of other special needs will be provided with assis- tance as necessary, upon request. Persons desiring assistance must make a re- .quest to the Town Clerk not less than 48 hours prior to the time of the public hear- in . Dagted* May 13, 2004 Tee-Ann Hunter Town Clerk May 20, 2004 ONE CA Se11S it ALL 1-800- 342-3188 Ma°rketplace 1J I TOWN OF ITHACA TOWN BOARD SIGWIN SHEET DATE : Monday , June 07 , 2004 (PL EASE PRINT TO ENSURE ACCURACY IN; OFFICIAL MINU TES) PLEASE PRINT NAME PLEASE PRINTADDRESS / AFFILIATION d f L IVll n � 2� � C � duo kj i � 0eA l D S ° vr` `�� Gl June 7 , 2004 Town Board Meeting Approved bily 12, 2004 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, June 7 , 2004 AT 5 : 30 P . M . 215 NORTH TIOGA STREET, ITHACA, NY 14850 PRESENT : Supervisor Valentino ; Councilwoman Grigorov ; Councilman Lesser; Councilman Burbank ; Councilwoman Gittelman ; Councilman Engman ; Councilman Stein STAFF PRESENT: Tee-Ann Hunter, Town Clerk ; John Barney , Attorney for the Town ; Dan Walker, Engineer; Jon Kanter, Director of Planning ; Fred Noteboom , Highway Superintendent ; Al Carvill , Budget Officer; Judy Drake , Human Resource Manager; Andy Frost , Director of Building and Zoning OTHERS PRESENT : Maralyn Edid , 22 Renwick Heights Road ; Paul Marino , 210 Christopher Lane ; Melody Warren , 210 Linden Avenue ; Marty Moses , 1746 Slaterville Road . CALL TO ORDER Supervisor Valentino called the meeting to order at 5 :30 p . m . and led the assemblage in the Pledge of Allegiance . Agenda Item No . 3 — Report of Tompkins County Legislature Barbara Blanchard appeared before the Board on behalf of the Tompkins County Legislature and reported on the following . Ms . Blanchard thanked Jon Kanter and the Town Planning Board for their cooperation in advancing the County' s Public Safety Communications Tower Project . Ms . Blanchard remarked on an Ithaca Journal Op Ed article by Jack Miller in which Mr. Miller commented on the slow progress of the communications upgrade . Ms . Blanchard stated Mr. Miller was not correct in leaving the impression that nothing was being done . The South Hill Towner is the second piece of a phased project . The County is in intensive negotiations with Motorola on the remainder of the project and should it begin to " roll out" in the next few months . Ms . Blanchard stated she anticipated some corrective information in the paper. Ms . Blanchard countered another newspaper article that suggested the County was no longer considering the feasibility of a county executive form of government . Ms . Blanchard stated that this was not the case . Discussion of this is still under discussion in the Government Operations Committee and they still have a number of people they want to talk with and a couple of field trips . It will be some months before they make a report . Regarding the Recreation Partnership , Ms . Blanchard stated that she was very pleased to hear that the towns seem to have developed a proposal for helping to manage the Recreation Partnership . She stated she personally believed it would be a lot of assistance to the County . Ms . Blanchard asked for questions from the Board . Regarding the Public Safety Communications Project , Mr. Engman asked whether the County' s going with Motorola while the State goes with another vendor would pose a problem . Ms . Blanchard stated they did not believe it would . The County knew a different 1 June 7, 2004 Town Board Meeting Approved July 12, 2004 vendor was a possibility . The State ' s provider, Macon , did not submit a proposal for Tompkins County . There is the technology to bridge the systems and there should not be a problem with this . Councilman Lesser told Ms . Blanchard that the Town was going to be sending letters to the Town ' s County representatives about the Hanshaw and Coddington Roads projects . The letters are expressing an .interest in early involvement and cooperation between the Town and County on these projects. Ms . Blanchard stated she had received the letter about Coddington Road and intended to speak with Dick Booth , chair of the Facilities and Infrastructure Committee ; about how they can integrate the Town into the consultant selection process . Supervisor Valentino asked that County staff be asked to make sure that the Town is part of the discussion . Agenda Item No . 4 — Report of Fire Commission (Attachment # 1 written report) Regarding the County Communications Program , Mr. Romanowski reported that the present communication system suffered a major shut down due to equipment failure . There were no major emergencies during the time it took for stop gap repairs . The Town should expect this situation to happen again until the equipment is completely changed over. Mr. Romanowski read his monthly report to the Board and added that the Fire Department currently has 11 , and possibly 13 , potential bunkers who will be trained in August . In addition , there have been four volunteer applicants separate from the bunkers . The Ithaca Volunteer Firefighter Unit is looking for alternative methods for training these potential members . OTHER BUSINESS Supervisor Valentino reported the following Public Information Meetings : Transportation Committee - public information - eeting and results of transportation Study — June 10 , 2,004 at 7 : 00 p . m . at Town Hall Tutelo Park - public information meeting - June 24 at 7 : 00 p . m . at Public Works Building Recreation and Human Services Committee — public information meeting — June 28 , 2004 at 7 : 00 p . m . at Town Hall Committee Vacancies Supervisor Valentino told the Board that she was working to fill vacancies on the Joint Youth Commission , the County Youth Bureau , and the Ethics Committee . She asked the Board for any recommendations of people to fill those vacancies . Kevin Crawford , Association of Towns 2 June 7, 2004 Town Board Meeting Approved July 12, 2004 Supervisor Valentino told the Board there would -be a breakfast meeting with Kevin Crawford , Attorney for the Association of Towns , and Tompkins County Municipal Officers at Town Hall on June 8 at -8 : 30 a . m . Under discussion will be the Help America Vote Act and the ownership of the voting machines (county or town ) or how to together coordinate those issues . There will also be an update on the Association ' s proposed legislation . Board members were invited to attend . Personal Watercraft Ordinance Supervisor Valentino reported she had met with Doug Austic (Town of Ulysses Supervisor) , Bud Schattuck (Town of Lansing Deputy Supervisor) , and Sheriff Meskill to discuss how best to enforce the watercraft regulations . Sheriff Meskill was not sure how well he could do on the noise part of it , but thinks they can do a fairly good of job patrolling Thursdays , Fridays , Saturdays , and Sundays . The Town of Lansing has their own Constable who will be out patrolling . Agenda Item No. 5 — Persons to be Heard and Board Comments Councilman Stein remarked on an earlier Board request that Ms . Hunter provide the Board with a description of the various committees' responsibilities and asked why that has not been done . Following discussion it was decided, that the committees themselves should undertake this and have the committees report back to the Town Board by early fall . Councilman Lesser restated his hope that the Conservation Committee would do a literature review on the impact of large deer population on native vegetation . Mr. Engman felt the . Conservation Board had some more important things to do like the stream buffering and wetlands work and did not want this to be interpreted as a higher priority . TB RESOLUTION NO . 2004-095 : Request for a Literature Review on the Environmental Impacts of the Deer Population BE IT RESOLVED , that the Town Board requests the Conservation Board to do a literature review of the environmental impacts of large deer population , their damage to the environment and feasible control methods . MOVED : Councilwoman Gittelman SECONDED : Councilman Lesser VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , nay. Motion carried . Agenda Item No. 11 - Consider Setting a Public Hearing for the Adoption of the Town of Ithaca Code TB RESOLUTION NO . 2004-096 : SETTING A PUBLIC HEARING TO CONSIDER A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS , 3 June 7, 2004 Town Board Meeting Approved July 12, 2004 ORDINANCES AND CERTAIN RESOLUTIONS OF THE TOWN OF ITHACA INTO A MUNICIPAL CODE TO BE DESIGNATED THE " CODE OF THE TOWN OF ITHACA" RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca, New York , on the 12th day of July , 2004 at 6 : 30 p . m . for the purpose of considering a proposed local law to provide for the codification of the local laws , ordinances and certain resolutions of the Town of Ithaca into a municipal code to be designated the "Code of the Town of Ithaca" ; and it is further RESOLVED , that at such time and place all persons interested in the proposed local law and codification may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of . the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Supervisor Valentino SECONDED : Councilman Lesser VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . Agenda Item No . 13 — Consider Creation of the Building Inspector Position (Attachment #2 — Memo from J . Drake and position description Supervisor Valentino reminded the Board that Andy Frost will be retiring in April of 2005 and asked for their approval to create an additional building inspElctor position . Mr. Frost told the Board creating and filling this position would facilitate a transition . Someone will be learning , training , and getting certified with the State while Mr. Frost is still with the Town . There was Board discussion about the proposal . Councilman Stein expressed concern that the Town was creating and filling this position without an overall plan for the Building and Zoning Department . He wondered whether this individual would be filling Mr. Frost ' s position or whether the Town was adding a position . Supervisor Valentino told the Board that when people retire and positions become vacant , she and Town Hall staff take time to re -evaluate the position and consider possibly reconfiguring things as needed . She told the Board that no final decisions have been made and there will be future opportunities for Board input . Judy Drake stated that the position before them was a department head recommendation . that has been discussed with herself and Supervisor Valentino . This is traditionally how staff 4 June 7 , 2004 Town Board Meeting Approved July 12, 2004 positions are created and filled , following recommendation from a department head and discussion with herself and the supervisor. Councilman Engman concurred with Councilman Stein adding that he wondered if there was a process for the Board to evaluate the personnel needs of the Town as a whole , and asking how Board members can help do this on a regular coordinated basis . Councilman Burbank stated he felt the Board should be involved in the process before this stage and asked that the matter be postponed . Supervisor Valentino told the Board the issue would not be in front of them if it were not in need of immediate action . She invited members of the Board to form a . committee and study if the issue , but stated she and Town staff had done their research and their recommendations was in front of the Board . Councilman Engman put forward the following resolution : TB RESOLUTION NO , 2004-097 : Postpone Creation of Civil Service Classification : Code Enforcement Officer BE IT RESOLVED , that the Town Board postpone consideration of Creation of Civil Service Classification : Code Enforcement Officer. MOVED : Councilman Engman SECONDED : Councilman Burbank VOTE : Supervisor Valentino , nay ; Councilwoman Grigorov , nay ; Councilwoman Gittelman , nay ; Councilman Lesser, nay ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . That motioned denied , the Board voted on creating the code enforcement position . TB RESOLUTION NO . 2004-098 : Creation Civil Service Classification : Code Enforcement Officer WHEREAS , the Town of Ithaca established compliance under the New York State Civil Service Agency to qualify employment positions in the Town of Ithaca in accordance with Section 22 of Civil Service Laws , Rules and Regulations ; and WHEREAS , by regulation of Civil Service Law the Town must create a position and approve the job description before making an appointment ; Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby establish the following position in accordance with the applicable New York Sate and Tompkins County Civil Service rules : 5 June 7 , 2004 Town Board Meeting Approved Judy 12, 2004 1 . The following position is established and is a position in the competitive class pursuant to Section 44 of the Civil Service Law : (a) One Code Enforcement Officer And be it further RESOLVED , the Town Board does hereby approve the attached job description for the said position , with the said position being in the Job Classification " N " ; and be it further RESOLVED , the Human Resources Manager is requested and directed to coordinate any necessary filing with Tompkins County Personnel Department to obtain certification of the position . MOVED : Supervisor Valentino SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , nay ; Councilman Burbank , nay ; Councilman Engman , nay . Agenda Item No . 6 — Public Hearing to Consider a Local Law Amending the Town of Ithaca Subdivision Regulations Expanding the Zones in Which Residential Cluster Subdivisions are Permitted . (Attachment #3 — Memo from J . Kanter Supervisor Valentino opened the public hear at 6 : 30 p . m . Ms . Hunter stated the hearing had been posted and published as required . There was no one present from the public to address the Board and the hearing was closed at Mr . Kanter brought the Board ' s attention to the materials provided in their packets . Agenda Item No . 7 = SEQR regarding a Local Law Amending the Town of Ithaca Subdivision Requlations TB RESOLUTION NO . 2004-099 : SEQR : ADOPTION OF A LOCAL LAW AMENDING THE TOWN OF ITHACA SUBDIVISION REGULATIONS EXPANDING THE ZONES IN WHICH RESIDENTIAL CLUSTER SUBDIVISIONS ARE PERMITTED (Attachment #4 — SEQR) WHEREAS , this action is the adoption of a local law amending the Town of Ithaca Subdivision Regulations expanding the zones in which residential cluster subdivisions are permitted ; and 6 June 7 , 2004 Town Board Meeting Approved July 12, 2004 WHEREAS , said proposed amendment would delete the existing provision in Section 31 ( 1 ) of the Subdivision Regulations stating that . , , "Clustered subdivisions are permitted only in any residential district of the Town of Ithaca . Agricultural lands must first be rezoned to a residential designation before a clustered subdivision plan may be brought before the Planning Board for review . " This is in conflict with the intent and provisions of the new Agricultural Zone , which encourages the clustering of residential units in order to preserve as much open agricultural land as possible ; and WHEREAS , the proposed amendment also includes other minor revisions in Section 31 ( 1 ) , including a clarification that the cluster regulations apply only with respect to residential dwelling units ( not to commercial or industrial lots or buildings) , and an update to the reference to the new High Density Residential Zone (eliminating the current reference to the former Residence District R-9) ; and WHEREAS , this is an unlisted action for which the Town of Ithaca Town Board is acting as Lead Agency in environmental review with respect to the adoption of the above- described local law ; and WHEREAS , the Town Board , at its regular meeting held on June 7 , 2004 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and , therefore , neither a Full Environmental Assessment Form , nor an Environmental Impact Statement will be required . MOVED : Supervisor Valentino SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . Agenda Item No . 8 - Consider Adoption of a LOCAL LAW AMENDING THE TOWN OF ITHACA SUBDIVISION REGULATIONS EXPANDING THE ZONES IN WHICH RESIDENTIAL CLUSTER SUBDIVISIONS ARE PERMITTED (Attachment #5 — Local Law) TB RESOLUTION NO . 2004- 100 : RESOLUTION ADOPTING , " A LOCAL LAW AMENDING THE TOWN OF ITHACA SUBDIVISION REGULATIONS EXPANDING THE ZONES IN WHICH CLUSTER SUBDIVISIONS ARE PERMITTED " WHEREAS , a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town Board on May 19 , 2004 , at 6 : 30 p . m , to hear all interested parties on a proposed local law entitled " A LOCAL LAW AMENDING THE TOWN 7 June 7 , 2004 Town Board Meeting Approved Jody 12, 2004 OF ITHACA SUBDIVISION REGULATIONS EXPANDING THE ZONES IN WHICH CLUSTER SUBDIVISIONS ARE PERMITTED " ; and WHEREAS , notice of said public hearing was duly advertised in the Ithaca Journal ; and WHEREAS , said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law , or any part thereof ; and WHEREAS , pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 ( State Environmental Quality Review Act. or " SEAR" ) of the New York State , Conservation Law it has been determined by the Town Board that adoption of said proposed local law would not have a significant effect upon the environment and could be processed without further regard to SEQR , and WHEREAS , the Town Planning Board , after due consideration has recommended adoption of such local law ; and WHEREAS , the Town Board finds it is in the best interests of the Town and its citizens to adopt the local law ; NOW , THEREFORE , be it RESOLVED , that the Town Board of the Town of Ithaca hereby adopts said local law entitled " A LOCAL LAW AMENDING THE TOWN OF ITHACA SUBDIVISION REGULATIONS EXPANDING THE ZONES IN WHICH CLUSTER SUBDIVISIONS ARE PERMITTED " , a copy of which has been submitted to the Town Board at this meeting and which is to be filed with the minutes of this meeting and which local law is made a part of this resolution ; and it is further RESOLVED , that the Town Clerk be and she hereby is directed to enter said local law in the minutes of this meeting and in the Local Law book of the Town of Ithaca , and to give due notice of the adoption of said local law by publication of such local law or an abstract or summary thereof in the Ithaca Journal and by filing a copy of said local law with the Secretary of State of the State of New York . MOVED : Councilman Lesser SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , Voting aye ; Councilperson Grigorov , Voting aye ; Councilperson Lesser, Voting aye ; Councilperson Burbank , Voting aye ; Councilperson Gittelman , Voting aye ; Councilperson Engman , Voting aye ; Councilperson Stein , Voting aye . Agenda Item No . 9 - Public Hearing regardinq Noise Permit Application for the American Cancer Society Relay for Life (Attachment #6 — Letters from M . Moses and P . Marino 8 June 7 , 2004 Town Board Meeting Approved July 12, 2004 Supervisor Valentino opened the public hearing at 6 : 45 p . m . Notice of the meeting was posted and published as required . Supervisor Valentino invited those present regarding the issue to address the Board . Marilyn Edid , 22 Renwick Heights Road Ms . Edid expressed her appreciation for the work those running the event did last year to minimize the noise and asked that they do the same for this year' s event . Marty Moses, Chair of the Relay for Life Ms . Moses distributed information on the event to the Board and assured them that the same precautions taken last year will be used to minimize noise this year. The event will take place July 9 and 10 . This year' s theme is hope ; the hope that those lost to cancer will not be forgotten . 60% of the money raised at this event will stay in the community and Ms . Moses brought the Board 's attention to a list of the programs and services the money supports . The other 40% goes to research . The major sponsors this year include Cayuga Medical Center, Eagle Boardcasting , News 10 , Ithaca Journal , Tompkins Trust , Open MRI , and Cargill . Ms . Moses invited questions from the Board . Councilman Lesser commented that the music would be turned off one hour earlier, at 11 : 00 p . m , rather than midnight . Paul Marino introduced himself to the Board as the individual responsible for controlling the sound system and invited anyone having problems with noise to contact him . In response to questions from Councilman Burbank , Mr. Marino stated that a disc jockey would be playing music beginning at 11 : 00 p . m , and ending at 8 : 00 a . m . His sound system will be "tiny" , local , and controlled from the front of the stage area . Mr. Marino did not feel that would be a problem in terms of sound carrying out of the football field , because his system is small and not designed to broadcast live sound . After midnight , the relay is set up for quiet time . Supervisor Valentino closed the public hearing at 7 : 58 p . m . Councilman Burbank asked and the organizers agreed to have people walk through the surrounding neighborhood to monitor the sound . Councilman Lesser recognized the contribution the organizers made to the community through planning and holding this event . Aqenda Item No . 10 = Consider Approval of Noise Permit for American Cancer Society' s Relay for Life TB RESOLUTION NO . 2004- 101 : Granting a Noise Permit to the American Cancer Society Relay for Life BE IT RESOLVED , that the Town Board grants the request of the American Cancer Society Relay for Life for a noise permit from 7 : 00 p . m . July 9 , 2004 to 10 : 00 a . m . July 10 , 2004 , MOVED : Supervisor Valentino 9 June 7 , 2004 Town Board Meeting Approved July 12, 2004 SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . Agenda Item No. 12 — Discussion of the Recreation Partnership (Attachment #7 — Evaluation Matrix and Recreation Partnership budge information Supervisor Valentino brought the Board ' s attention to information regarding the Recreation Parnership that was placed on the table for tonight ' s meeting , Supervisor Valentino reported on the position of the municipal officers regarding the Recreation Partnership . At their last meeting , the municipal officers had a lengthy discussion about the future of the Recreation Partnership . The group strongly supports the partnership . There are some goals of the partnership that have not been met and concern the group . One is hiring a coordinator to help coordinate programs and help move away from having the City the sole provider of the services . Don Barber presented the group ' s proposal to the Recreation Partnership : 1 . No longer request funding from the County . 2 . Have the recreation people from the Towns of Ithaca , Dryden , Lansing , and the City of Ithaca work together to coordinate programs 3 . Explore the possibility of forming a 501c3 non - profit corporation for purposes of seeking funding and sponsorships Councilman Burbank reported as Town representative to the Recreation Partnership . That group has started looking at their budget situation for 2005 . A key component of that budget is the anticipated lose of $38 ,110 worth of County support . The County' s Board of Human Services and members of the partnership have made appeals for continued funding from the County . Councilman Burbank indicated that there was an understanding that the County might reconsider if the budgetary situation warranted a continuation beyond this year. If the funding is lost , the question before the partnership is whether they make up that subsidy and try to roughly continue the present level of programming by increasing municipal members ' contributions . This would increase the Town of Ithaca ' s share from 2004 ' s $ 50 , 814 to $63 , 516 . Or, do they eliminate programming . The group has started to evaluate and rank the programs in preparation for possible cuts . Or, is there another mix ? Councilman Burbank made a "pitch " for continued County involvement stating he saw the County' s role as generally very positive and that philosophically he felt recreation is appropriately a County mission with the partnership a way that the County maintains involvement in recreation . Supervisor Valentino told the Board that having the County' s continued involvement was not the original intent of the partnership . 10 June 7 , 2004 Town Board Meeting Approved July 12, 2004 Councilwoman Gittelman told the Board the partnership ' s programs are wonderful and what needs to be done is not to shrink them very much but to try to get things out in the rural areas for people who cannot get into town . That , however, costs money and there was an approximate $6 , 000 shortfall last year. The shortfall was made up by a donation from Wegman ' s . Ms . Gittelman felt it would be much easier for the partnership if they knew where they' re going . The partnership does not know how whether the County will continue their involvement or how much the municipalities are willing to give . These are two very important questions , and Councilwoman Gittelman would like Board members to begin to think about how much the Town of Ithaca is willing to contribute . Councilman Stein asked how much of the $ 190 , 000 goes toward reimbursing people who have jobs in the various municipalities? Mr. Burbank responded stating the money goes to the Recreation Partnership account which then essentially buys the services of providers , but it has been primarily the Ithaca Youth Bureau to-date . They then run a series of programs based on the expressed desires that will be open to all participants in the partnership . Some of the programs are essentially supported almost entirely by fees , some show a small profit , other operate at a considerable subsidy . The two that leap to mind are the summer day .camps . Those cost a lot of money . Supervisor Valentino added that the overhead costs are all included in the $ 190 , 00 that goes to the City and told the Board that the City's overhead is fairly substantial and is one of the problems the other municipalities have with the City being the sole provider of the services . If the programs were run in the small communities they would cost substantially less . Councilwoman Gittelman thought they may not have a choice about letting the County go and stated her feeling that if they were not a financially contributing partner they should not be involved at all . She felt there was a lot of energy and enthusiasm from the Towns , and doing without the County is not the major thing that ' s going on . She would just let it go . Councilman Lesser felt the County should be encouraged to maintain its commitment stating they may choose not to and the partnership may have to fall back on increased subscriptions by the remaining members but recreation is certainly a county responsibility as well . Councilman Engman felt the County should be asked to continue contributing to recreation . Councilman Stein concurred stating it has been a bad budget time for the County but eventually it will get better and if cancelled out it will be a lot harder to bring them back into the partnership later. He He felt the Town should make some attempt to keep the County involved at some level . Supervisor Valentino stated her feeling that the County , while providing needed youth services , has no interest in parks or recreation and at some point people have to recognize that , and do what is needed . She felt that the municipal officers were telling the County they need them to carry the ball on youth services and they will take care of recreatio Marnie Kirchgessner told the Board that recreation coordinators from other municiaplites , Steve Colt , Jennifer, and herself have been in conversations about how to respond to delivery of services and keep the partnership on track . One of their concerns is that the 11 June 7 , 2004 Town Board Meeting Approved July 12, 2004 County administration has gotten in the way of administration of the goals of the partnership . The mission of the County Youth Bureau offices is very reactive . Years ago all municipalities did was write a check to the City to have their youth participate and things actually went smoother because what the recreation partnership board now is essentially micro - managing even by that matrix you see in front of you how the city delivers its services . What municipalities want to see is a proactive response that we are actually developing programs that kids can participate in . The County Youth Bureau has never had that role in this county of being proactive in the developing or delivery of programming to kids . What they do is monitor and evaluate . That monitoring and evaluation is a wonderful function , necessary to some degree , but it does not create new programming for kids . And because it hasn 't created new programming for kids it has frustrated ; there are a number of vacancies on the Recreation Partnership board , all of the Board involved with the Youth Bureau at this particular point . Councilman Burbank saw no down -side to the County remaining involved and supported asking them to continue their involvement . Councilman Lesser proposed a resolution asking for continued County involvement . TB RESOLUTION NO . 2004- 102 : Request for County Support of Recreation Whereas , the Town of Ithaca Board recognizes the Recreation Partnership as an excellent example of intermunicipal cooperation ; and Whereas , the County Board ' s involvement is an important and welcome aspect of intermunicipal cooperation ; Now , therefore , be it Resolved , that the Town of Ithaca Board encourages the County Board to consider ongoing involvement in the Recreation Partnership as a valued component of intermunicipal cooperation . MOVED : Councilman Lesser SECONDED : Councilman Stein VOTE : Supervisor Valentino , nay ; Councilwoman Grigorov , nay ; Councilwoman Gittelman , . aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Lesser, aye ; Councilman Engman , aye . I Agenda Item No . 15 — Consider Approval of 2004 Budget Amendment for the Purchase of a Vehicle Inspection Equipment TB RESOLUTION N0 , 2004-103 : BUDGET AMENDMENT FOR THE PURCHASE OF VEHICLE INSPECTION EQUIPMENT 12 June 7 , 2004 Town Board Meeting Approved July 12, 2004 WHEREAS : The Town Highway Superintendent has received notice from the New York State Department of Motor Vehicle advising that the Town must purchase new "testing equipment" as required under the Federal Clean Air Act , and WHEREAS : The cost of the equipment is $ 1 , 664 . 02 per unit , and WHEREAS : Failure to or an election not to acquire this "vehicle inspection equipment" the Town will no longer be able to conduct vehicle inspections on Town owned transportation and highway equipment , and WHEREAS : The Town Highway Superintendent recommends purchasing this inspection equipment , and WHEREAS : The Town Budget Officer recommends to this governing Board the following budget amendment which provides funding for the purchase of this equipment , and therefore be it BUDGET JOURNAL GENERAL TOWNWIDE FUND DEBIT A599 Appropriated Fund Balance 11664 . 02 CREDIT A960 Appropriations 11664 . 02 A5132 . 200 Highway Garage — Equipment 15664 . 02 RESOLVED : That this governing Town Board approves both the purchase of "vehicle inspection equipment" and the budget amendment for acquisition funding . MOVED : Councilman Stein SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . Agenda Item No. 14 — Consider Authorizing the Town of Ithaca to Use Wire Transfers for the Transfer of Funds for Town Purposes and Designating Persons Authorize to Wire Funds (Attachment # 8 — Draft Agreement) Supervisor Valentino told the Board she reviewed the agreement with Attorney Barney . Wire transferring is more efficient and allows the Town to keep money in its interest bearing accounts until the last minute . Tompkins County Trust has a very good network for allowing the Town to do this . 13 June 7 , 2004 Town Board Meeting Approved July 12, 2004 Councilman Engman questioned Debbie Kelley' s name on the agreement . In response , attorney Barney stated that Supervisor Valentino was required to sign the agreement which designates the people authorized to act , including Tax Collector Kelley . TB RESOLUTION NO . 2004= 104 : Authorizing the Town to Use Wire Transfers for the Transfer of Funds for Town Purposes and Designating Persons Authorized to Wire Funds BE IT RESOLVED , the Town Supervisor and Budget Officer are hereby authorized and directed to execute the Funds Transfer Agreement with the Tompkins Trust Company in the form presented to the Town Board . MOVED : Supervisor Valentino SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . Agenda Item No. 16 — Consent Agenda TB RESOLUTION NO . 2004- 105a : Town Board Minutes WHEREAS , the Town Clerk has presented the minutes for the Regular Town Board Meeting held May 10 , 2004 to the governing Town Board for their review and approval of filing ; NOW , THEREFORE , BE IT RESOLVED , the governing Town Board does hereby approve for filing the minutes for the meetings held on May 10 , 2004 . MOVED : Councilman Lesser SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser , aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . TB RESOLUTION NO . 2004-105b : Town of Ithaca Abstract WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it 14 June 7 , 2004 Town Board Meeting Approved July 12, 2004 RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 8639 -8774 General Fund Townwide $ 99 , 866 . 37 General Fund Part Town $ 10 , 146 . 41 Highway Fund Part Town $ 216 , 951 . 79 Water Fund $ 24 , 116 . 97 Sewer Fund $ 10 , 491 . 19 Trumansburg Road Sewer Improvement $ 850 . 00 2003 West Hill Water Tank Improvement $ 17 , 797 . 19 Bostwick Rd Water Tank & Transmission Line $ 34 , 316 . 48 Coy Glen Pumpstation / Pipeline $ 170 . 02 Risk Retention Fund $ 271 . 87 Fire Protection Fund $ 139 , 282 . 00 Forest Home Lighting District $ 174 . 82 Glenside Lighting District $ 62 . 49 Renwick Heights Lighting District $ 87 . 31 Eastwood Commons Lighting District $ 179 . 64 Clover Lane Lighting District $ 20 . 70 Winner' s Circle Lighting District $ 60 . 73 Burleigh Drive Lighting District $ 60 . 84 - West Haven Road Lighting District $ 238 . 25 Coddington Road Lighting District $ 140 . 71 Debt Service $ 742 . 00 TOTAL : $ 556 , 027 . 78 MOVED : Councilman Lesser SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . TB RESOLUTION NO . 2004= 105c : Bolton Points Abstract. WHEREAS , the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town ® Board ; now , therefore , be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers . 15 i June 7 , 2004 Town Board Meeting Approved JulY 12, 2004 Voucher Numbers : 218 , 274-281 , 283-335 Check Numbers : 73021 7358-7365 , 7368 -7420 Operating Fund $ 127 , 552 . 76 2002 Office Space Addition $ 629002 . 50 1998 SCADA Capital Project $ 361 . 49 TOTAL $ 189 , 916 . 75 MOVED : Councilman Lesser SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . TB RESOLUTION NO . 2004= 105d : Records Management Disposition Listing (Attachment #9 — disposition list) WHEREAS , The Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligiblE) for disposition according to the State Archives and Records Administration ( SARA) Records Retention and Disposition Schedule MU - 1 ; and WHEREAS , the Town Supervisor , Records Management Officer (Town Clerk) , and Department Heads have reviewed and approved the disposition of the said records ; now , therefore , be it RESOLVED , the governing Town Board does hereby authorize and direct 'the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA . MOVED : Councilman Lesser SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . �. TB RESOLUTION NO . 2004- 105e : Appointment of Representative to Human Services Coalition 16 June 7 , 2004 Town Board Meeting Approved Judy 12, 2004 Whereas , the Town of Ithaca has hired a Recreation and Youth Coordinator; and Whereas , the Town Supervisor recommends the Recreation and Youth Coordinator be appointed to the Human Services Coalition ; and Now , therefore , be it Resolved , that the Town Board hereby appoints Marnie Kirchgessner as the Town Representative to the Human Services Coalition (thereby replacing Fred Noteboom as Town Representative) for the term of June 1 , 2004 through December 31 , 2004 , MOVED : Councilman Lesser SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . TB RESOLUTION NO . 2004=105f : Approval of Cornell University Federal Work Study Agreement (Attachment #10 — draft agreement) WHEREAS , the Town has budgeted the necessary funds to cover the cost of participating in the Cornell University Federal Work Study Program to provide student interns with a valuable work experience while providing the Town of Ithaca with valuable technical support ; and WHEREAS , Cornell University covers 75% of the hourly wages and 100% of the employment expenses of this program and the Town would be responsible for the other 25 % of the hourly wages plus 10 . 25% for non - registered students employed for the summer; and WHEREAS , the Town Board has reviewed and discussed the proposed Cornell University Federal Work Study Agreement ; now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the participation in the Cornell University Federal Work Study Program for the school year of July 1 , 2004 through June 30 , 2005 ; and be it further RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to sign the Cornell University Federal Work Study Agreement ; and be it further RESOLVED , the cost of participating in the said program for the year 2005 shall be reviewed and approved during the budget process . MOVED : Councilman Lesser SECONDED : Councilwoman Grigorov 17 June 7 , 2004 Town Board Meeting Approved Judy 12, 2004 VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . Agenda Item No. 17 — Report of Committees Sewer Contract Committee Supervisor Valentino recommended that this committee be eliminated from the list as it has finished its work and the contracts signed December 31 , 2003 . Cayuga Lake Intermunicipal Watershed Organization At Councilman Burbank' s recommendation , the Board was asked to consider the appointment of Herb Engman as an alternate to this committee . Their next meeting will be at Town Hall on June 23rd : TB RESOLUTION NO . 2004= 106 : Appointment of Alternate to the Cayuga Lake Intermunicipal Organization BE IT RESOLVED , that the Town Board hereby appoints Herb Engman to serve as the alternate to the Cayuga Lake Intermunicipal Organization . MOVED : Councilman Burbank SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Gittelman , aye ; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . Codes and Ordinance Committee Councilwoman Grigorov reported that a draft Streambank Erosion Ordinance has come down from the Conservation Board . Councilman Burbank asked that the City / Town Trail Committee be added to the list . The initial focus of the group has been the proposed trail up South Hill . It would connect with the existing recreation way . Also under discussion is the Black Diamond Trail and how to get the State to put that in motion . Councilman Burbank reported that one of the obstacles is that a short section of the trail , located in the Town of Ithaca , is not owned by the State but by private owners . Agenda Item No. — Report of Town Officials Budget Officer Mr. Carvill reported that the 2 million dollar bond issue to complete the Coy Glen project and the West Hill Water Tank went to market . It is a 20 year bond and went out for 4 . 35 , an annual interest amount of roughly $ 86 , 000 per year. 18 June 7 , 2004 Town Board Meetin; Approved July 12, 2004 Network Specialist Mr. Burbank reported ongoing problems accessing the Town ' s website . Attorney for the Town of Ithaca Mr. Barney reported that his firm was arguing the case against the Planning Board re Overlook at West Hill on Friday , June 11 , 2004 . Director of Building and Zoning Mr. Frost reported that Ithaca College received permits for retrofitting sprinklers to their dorms . Most of the campus now has sprinkler systems that have been retrofitted . Mr. Frost also reported issuing a permit for the most expensive house he has issued a permit for during his year with the Town , $600 , 000 house on Taughannock Boulevard . Adjournment On motion by Councilman Burbank the meeting was adjourned at 8 : 35 p . m . ectfully submitted , 1CL � Tee -Ann Hunter Town Clerk NEXT REGULAR MEETING: July 12, 2004 i 19 1 1 1 ATTACHMENT # 1 • " Y L`7�d/�'4Tit/f� & ) i ,5/.stT3 � &Aloes k1f4sa4 1o".54c;c✓TJ �% ll� TcaJ � TEfC G TY 5 �H�f1. alrTy �s'�,evi cctj �ry�'Y - o� Cca�.�C,�� cia/G-L �T .4 �c��S� � u.�•tr 7" lle471 16 k)j 7 t r# elow vvplwer , o � ,4 �� c��,� ,Q�.� �i� �� :,e✓ ,�c,Y'�� r�.s �c?e��eK /�� gvia � ��R1� r�,p�S � � cs �s�i�� ,jr.vWDS T6 444CVJ Th�� % /�Z j>jeAl v OK wccjpt�,rT� a / : ti ,per' 6�ss .. , Z)P� � /LLX4rss ef Alb, , Ir*..1 LIM,/� •i �tarA.Yor xT,P0.��y plc . _ 7 e FY's vid v 6�Jo .E, sivTji�u�,cJ /fir>� i� 14e - i 1 .. 4 � •�v, i .Eia1,¢s �5 �i��T �-l� ,s�cc?� _ Gc.�o� G�.��iit/sj� !�� i�1f.�'s�1�,c✓T,�� € �?3 �� .gam z�t,,k% �' c yr p,yrrcrr s .s�rs� Aj'Q.ueo , ,o ?a 7�• iz T7 .of i ,C�c= ►� y Alt tv 771eAe►.4,4 t r44c,f Ac e��r s . Cf�T' i4� 4 � iS� i �a,y 7ri' T ,vs-1x" CA 7#4e 7e7%" ly Sq4eiFv3- 00.477204 T Is 44?,v 4 Ce,veizno Lr 11AC44s i�*4r TWe. Z7F &W/m— fvf 4 4� Z?e �16 Td TEL' Cr : it�,elT,�2 ie� vzivT /za.6 v�s� i� l�)AT,E 0&400mOV44&w Aoe ! , S iR•c^l ril s� i� i�i7lC. gd /AeOrt0,WAli7ra) ,3( WAICv 7b �;4wVj tqt A&09e . 5dW CcA)R/A)Pti �'� i�ir- ', rvs 4Pip. s�v ✓1,Q� rz� �ir��l� 7�z�) Town Board Meeting June 7 , 2004 ATTACHMENT # 2 draft CODE ENFORCEMENT OFFICER TOMPKINS COUNTY Department: Town of Ithaca Classification : Competitive Labor Grade : Approved : Revised : By: DISTINGUISHING FEATURES OF THE CLASS_ This is a responsible technical position that reviews plans for and completes inspections of construction and building use for compliance with zoning ordinance and enforces the State Uniform Fire Prevention , Building Code and Energy code . Work is performed under the general supervision of the Director with a moderate level of leeway allowed for the use of independent judgment in caring out work activities . The incumbent does related work as required . TYPICAL WORK ACTIVITIES . Examines building permit applications including reviewing plans to determine compliance with the New York State Uniform Fire Prevention,;J301ding. . code , Energy Code as well as local laws and zoning ordinances ; Inspects construction sites including family dwellings , commercial buildings and industrial complexes for compliance with building codes , submitted _plans , and if practicing acceptable work standards ; Performs fire safety inspections of public assembly, areas , multiple residences and non - residential occupancies Assists in explaining and interpreting the Uniform Fire Prevention , Building Code and local zoning ordinances and Laws to contractors , developers and the general public ; Investigates complaints concerning building and zoning code violations ; Prepares a variety of forms , records and reports relevant to Code Enforcement activities ; Issues written notices to correct unsafe , illegal, or dangerous conditions in existing structures ; Issue building permits and certificates of occupancy and violation notices under the supervision of the Director; Responds to phone inquiries concerning all services provided by the office ; Day-to -day coordination with other Town Departments and staff ; Attendance at Town Board , Zoning Board of Appeals , and Planning Board meetings when requested ; Performs a variety of related duties as required . CONTINUED NEXT PAGE 5/27/04 draft f CODE ENFORCEMENT OFFICER CONT. FULL PERFORMANCE KNOWLEDGE , SKILLS , ABILITIES AND PERSONAL CHARACTERISTICS : Good knowledge of modern practices , materials and tools used in building construction trades ; Good knowledge of the building trades ; Good knowledge of the State Uniform Fire Prevention and Building Code and local zoning ordinances ; Ability to prepare reports and maintains records in an orderly manner; Ability to effectively and tactfully work with building contractors and the general public to achieve compliance with all State and Town regulations ; Ability to read and interpret plans and specifications ; Ability to be firm but courteous and honest ; Ability to understand complex oral and written directions ; Ability to communicate effectively , both orally and in writing ; Ability to deal courteously and effectively with the public , boards and committees , and counterparts in other municipalities ; Ability to operate a personal computer , utilizing spreadsheets , word processing and database software ; Honesty , integrity , thoroughness , tact and good judgment ; Physical condition 'commensurate with the demands .of the position . : r MINIMUM QUALIFICATIONS : EITHER : (a) = ` F Graduation from a regionally accredited . or New York State registered two year college with an Associates degree in Engineering or Construction Technology or related field AND two years .of. full time paid (or the equivalent part-time and/or volunteer) experience in building inspection , independent contractor, skilled construction worker, or closely related i field , OR (b ) Graduation from high school or possession of a high school equivalency diploma AND four years of full time paid (or the equivalent part-time and/or volunteer) experience in building inspection , independent contractor , skilled construction worker , or closely related field ; OR (c) Any equivalent combination of training and experience as described in ( a ) and (b) above . SPECIAL REQUIREMENTS : • Must possess and maintain a valid New York State Drivers' License . • Incumbent must successfully complete the prescribed training programs established by the NYS Fire Administrator and the NYS Fire Fighting and Code Enforcement Personnel Standards and Education Commission within eighteen ( 18 ) months of appointment . In addition , incumbents must attend and complete the continuing education requirements on an annual basis . 5/27/04 i OF 1 T� TOWN OF ITHACA 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 www . town . ithacamy . us TOWN CLERK 273- 1721 HIGHWAY (Roads, Parks, Trails, Water & Sewer) 273-1656 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 or (607) 273-5854 MEMORANDUM TO : Town Board Members FROM : Judith C . Drake , PHR , Human Resources Manager Andrew Frost , Director of Building and Zoning DATE : June 2 , 2004 SUBJECT : Creation Code Enforcement Officer position Along with this memo is the resolution and job description for a new position of Code Enforcement Officer. This is an entry- level position for the Building and Zoning Department . The request for additional staff for this department is based on the following - points : ♦ New . Building Code — increased diversification in the code , which incorporates numerous reference standards to other codes (e . g . : Energy Code , Natural Gas Code , Concrete/Foundation code . ) ♦ New Zoning Ordinance = expansive in size (almost doubled ) ♦ Housing Market — o Existing homes that were built 10-20 years ago are riow coming back for building permits for. renovations or additional square footage . o New homes being built at a rapid pace . o Expansion of subdivisions and housing complexes ( i . e .: Linderman Creek phase 111 , Overlook , Sky Gardens . ) ♦ Increasing Commercial inspections for Cornell University projects , Cayuga Medical Center expansion projects , Country Inn & Suites , & other such projects . ♦ Strict revisions to the noise ordinance requiring stronger enforcement of the ordinance . ♦ Existing laws ( e . g . : sign ordinance ) that have not been able to be enforced as well as they should , except when a complaint is filed . Pending new requirements for Environmental Controls ( e . g . : Storm Water Management , Water quality regulations , Sediment / erosion control measures , restrictions on open burning and tree cutting . ) ♦ Need and desire to have inspectors/enforcers more accessible to the walk in public at Town Hall . position would be filled full time at 37 . 5 hours per week . The position would be filled by the . nning of July ; so that the incumbent could be trained and become certified before Fall . cost of this position for 2004 will be $ 18 , 769 for wages or a total of $32 , 902 including full time benefits . i �, ' June 7 , 2004 Town Board Meeting ATTACHMENT # 3 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM : JONATHAN KANTER, DIRECTOR OF PLANNING RE : PROPOSED AMENDMENT TO SUBDIVISION REGULATIONS — CLUSTERING IN AGRICULTURAL ZONE DATE : JUNE 15 2004 Article V of the Town of Ithaca Subdivision Regulations includes Rules and Regulations for Clustered Subdivisions . Section 31 ( 1 ) contains the following : "Clustered subdivisions are permitted only in any residential district of the Town of Ithaca . Agricultural lands must first be rezoned to a residential designation before a clustered subdivision plan may be brought before the Planning Board for review. " This is now in direct conflict with the intent and provisions of the new Agricultural Zone , which encourages the clustering of residential units in order to preserve as much open, agricultural land as possible . Section 610 of the new Agricultural Zone states the following : "Clustering of the lots may be required by the Planning Board as a condition to granting any subdivision approval . " That section goes on to state that clustered lots should avoid prime agricultural soils, should not interfere with natural drainage patterns, and should provide for the largest amount of contiguous acreage for open space or agricultural use reasonably possible . The Town Board has scheduled a public hearing at the June 71h meeting to consider adoption of a local law amending the Town of Ithaca Subdivision Regulations to delete the current provisions that allow clustering only in residential zones ( see above) . The proposed amendment also clarifies that the clustering regulations apply only with respect to residential dwelling units (not to commercial or industrial lots or buildings) . It also updates the reference to the new High Density Residential Zone ( instead of the former Residence District R-9) . The Planning Board has provided an affirmative recommendation to the Town Board regarding the proposed amendment (refer to attached) . In addition to the draft local law regarding the proposed amendment, a copy of the current wording in the Subdivision Regulations is also attached . Meanwhile, please let me know if there are any questions on the proposed amendment . Att . i i I i i i I I i I i I I I I I Town Board Meeting June 7 , - 2004 ATTACHMENT # 4 11 ❑ ❑ ❑ ❑ ❑ Town Assigned Project 1D Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART 1 - PROJECT INFORMATION ( To be comp leted by Applicant or Project Sponsor) 1 . Applicant/Sponsor 2. Project Name Adoption of a Local Law Amending the Town of Ithaca Town 'of Ithaca Town Board Subdivision Regulations Expanding the Zones in Which Residential Cluster Subdivisions Are Permitted. 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map :) Town-wide (primarily affects the Agricultural Zone) Tax Parcel Number. N/A 4. Is proposed action : NEW? EXPANSION ? MODIFICATION/ALTERATION? X 5. Describe project briefly : (Include project purpose, present land use, current and future construction plans, and other relevant items) : Adoption of a local law amending the Town of Ithaca Subdivision Regulations expanding the zones in which residential cluster subdivisions are permitted. The amendment would delete the existing provision in Section 31 ( 1 ) of the Subdivision Regulations stating that . . . "Clustered subdivisions are permitted only in any residential district of the Town of Ithaca. Agricultural lands must first be rezoned to a residential designation before a clustered subdivision plan may be brought before the Planning Board for review. " . This is in conflict with the intent and provisions of the new Agricultural Zone, which encourages the clustering of residential units in order to preserve as much open agricultural land as possible. Attach separate sheets if necessary to adequately describe the proposed roject . ) mount of land affected * N/A (Townwide — The Agricultual Zone encompasses approximately 4,234 +/- acres) tall (0-5 rs) Acres (6- 10 rs) (>10 rs) Acres ow is land zoned presently? N/A 8. Will proposed action comply with existing zoning or other existing land use restrictions? Yes X NO If no, describe conflict briefly : 9. Will proposed action lead to a request for new : Public Road ? YES NO X Public Water? YES . NO X Public Sewer? YES NO X 10. What is the present land use in the vicinity of the proposed project? Residential Commercial Industrial Agriculture Park/Forest/Open Space Other. Please Describe : N/A 11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local ?) YES NO_X_ If yes, list agency name and permit/approval/funding : 12 . Does any aspect of the proposed action have a currently valid permit or approval ? YES NO If yes, list agency name and permit/approval. Also, state whether it will require modification . N/A I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Type) : Catherine Valentino, Supervisor, Town of Ithaca y Signature and Date : o �/ i i I I I I I I I i i i i i i IERT II - ENVIRONMENTAL ASSESSMENT (To be completed b the Town ; Use attachments as necessary) oes proposed action exceed any Type I threshold in 6 NYCRR, Part 617.4 or Town Environmental Local Law? S NO X If yes, coordinate the review process and use the full EAF. ill proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any. C. Could proposed action result in any adverse effects associated with the following : ( Answers may be handwritten, if legible) C1 . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion , drainage or flooding problems? Explain briefly : None anticipated. C2 . Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or Neighborhood character? Explain briefly : None anticipated. The amendment will make the Subdivision Regulations consistent with the new Zoning Ordinance, which is intended to preserve agricultural resources in the Town . C3. Vegetation or fauna, fish, shellfish , or wildlife species, significant habitats, unique natural area, wetlands, or Threatened or endangered species ? Explain briefly : None anticipated . C4. The Town ' s existing plans or goals as officially adopted, or a change in use or intensity of use of land or other Natural resources? Explain briefly: None anticipated . Clustering in the Agricultural Zone will help to preserve open, agricultural lands. C5. Growth , subsequent development, or related activities likely to be induced by the proposed action ? Explain briefly : None anticipated. 6. Long term, short term, cumulative, or other effects not identified in C1 -059 Explain briefly : None anticipated . C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly : None anticipated. D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly : See Attached . E. Comments of staff X CB., other attached . (Check as applicable.) PART I1] - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions: For each adverse effect identified above, determine whether it is substantial , large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting(i .e. urban or rural) ; (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope, and (f) magnitude . if necessary, add attachments or reference supporting material . Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. _X—Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination . Town of Ithaca Town Board Name of Lead Agency Prepa is Signature( If different from Responsible Officer) thaet&herine Valentino Supervisor title of Responsible Officer In Lead Agency Signature of Contributing Preparer DATE : June 7 , 2004 Signature of Responsible Officer in Lead Agency i i i i i June 7 , 2004 Town Board Meeting ATTACHMENT # 5 L oval L a w Fil ing NEW YORK STATE DEPARTMENT OF STATE 41 STATE STREET, ALBANY , NY 12231 (Use this form to file a local law with the Secretary of State,) 'text of law shov-ld be given as amended . Do not include matter being eliminated and do not use italics or underlining to indicate new matter. County City of ITHACA Town - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Village Local Law No_ - - - - - - - - _ _ _ _ 6 - - - - - - - - - - - - - - - of the year 20. 04 _ AMENDING THE TOWN OF ITHACA SUBDIVISION REGULATIONS A local law - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - u�..l LOW EXPANDING THE ZONES IN WHICH RESIDENTIAL CLUSTER - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - ' - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SUBDIVISIONS ARE PERMITTED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Re it enacted by the Town Board - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - of the " - - - (Nmne of Leis/alive Bodyl _ - - - - ` _ - ' - - ` - County City Ithaca 'town of - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - = - - - - - - - - - - - - - - - - - - - - - - - as follows : Village TOWN OF ITHACA LOCAL LAW NO . 6 OF THE YEAR 2004 A LOCAL- LAW AMENDING THE TOWN OF ITHACA SUBDIVISION REGLILA"hIONS ' EXPANDING THE .ZONES IN WHICH RESIDENTIAL CLUSTER SLIBDFVISIONS ARE PERMIT`FED Be it enacted by the Town Boar(1 of the "town of Ithaca as follows : Section 1 . ARTICLE V , Section 31 , Subsection I of the Subdivision Regulations ofthe Town of Ithaca (which Regulations were acloptecl by the 'rown of Ithaca Town Planning Board on March 2 , 1993 auld approved by the "town Board on March 8 , 1993 , and amended thereafter from time to tune) be al-nencled to react as follows : "The minimum gross area for vly clustered subdivision proposal shall be five acres . Clustered subdivisions are permitted only with respect to residential (lwelling units . The Planning Board may not require a subdivider to prepare a cluster plan for lan(Is in a High Density Residential Zone . " Section . 2 . In the event. that any portion of this law is declared invalid by a COUrt o1 cornpetenI juris(liction , the validity of the remaining portions shall not be affecte(1 by such declaration of invalidity . Section 3 . This law shall take effect 20 clays after its adoption or the clate it is tiled in the Office of the Secretary of State of the State ol " Ne w York , whichever is later.. (If additional space is needed , attach pages the same size as this sheet , and number each .) DOS -239 ( Rev- 11 /99) 1 ) i I, i ,, i I i (Complete the certification in the paragraph that applies to the filing of this local law and strike out that which is not applicable .) 1 . ( Final adoption by local legislative body only.) I hereby certify that the local law annexed hereto , designated as local law No . - _ _ _ _ _ _ _ 6- - - - - - - - - _ _ _ _ _ _ _ _ _ _ _ of 2004 of the ( Cou nty) (City )(Town) ( Village) of - - - - - - - - - - - - - - - - _ _ Ithaca_ " was duly passed by the Town - Board_ _ _ _ _ _ _ _ _ - - - _ on June_ _ 7- _ _ 20 04 in accordance witb the applicable rovisions o law . (Name of Legula live Body) PP ' p 2. (Passage by local legislative body with approval , no disapproval or repassage after disapproval by the Elective Chief Executive Officer '.) I hereby certify that the local .law annexed hereto , designated as local law No. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ of the ( CoUrity)(City )(Town) (Viilag -C) of - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - of 20 - - - - - - - - - - - - - was duly passed by the - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - on - - - - - - - - - - _ - - - - - - - 20 _ _ _ , and was (approved)(not approved)(repassed after (Name of Legislative Body) disapproval) by the _ _ _ _ - - - - - - - - - - - -- - - - _ - --- - - - - --- _ _ _ - - - - - - - - _ _ and was deemed duly, adopted on _ _ _ _ _ _ _ _ _ _ _ (Elective Chief Executive Officer ') , . _ - - _ _ _ _ in accordance with the applicable provisions of law. I . (Final adoption by referendum . ) I hereby certify that the local law annexed hereto, designated as local law No . _ _ " _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ of the (County)( City ) (Town) ( Village ) of - _ _ _ _ " _ _ _ _ _ _ _ _ _: _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ was duly passed by the - Name - - - .j irfarive Body)- - - - - - - - - - - - - - - - - - - - - - - - - - on INamr oJL�g - - - - - - _ - - - - - - - - - - - 20_ _ _ a d roved)(repassed after .. _ and was (' PP rove ) (not a PP disapproval ) by the _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ — - : - - - - - on- - - - - - - - - - - - 20- - - - • Such local law w (Elective ChitfExecutiv< O/ficer•) as submitted to the people by reason of a (mandatory) (permissive) referendum , and received the affirmative vote of a majority of the qualified electors voting thereon at the. (gene ral )(special )(annual ) election held on - - - - - - - - - - - - - accordance with the applicable provisions of law . 20 _ - _ , in 4 . ( Subject to permissive referendum and final adoption because no valid petition was filed requesting referendum .) 1 hereby certify that the local law annexed hereto, designated as local law No . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ of the ( County)( City )(Town) ( Village) of _ _ _ _ _ _ _ _ _ _ _ _ _ _ of 20_ _ _ _ _ _ - - - - - - was duly passed by the - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - on - - - - - - - - - - - - - - - - - - 20- _ _ _ and was a roved t a roved )(repassed after (Name ofLrgit(ntive Body) ( PP ) (nopp disapproval ) by the - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20 - - - . Such local law was subject to (Elective Chief Executive Officer *) permissive referendum and no valid petition requesting such referendum was filed as of - - - - - - - - - - - - - - - - - - accordance with the applicable provisions of law. 2a _ _ - to * Elective Chief Executive Officer means or includes the chief executive officer of a county elected on a county . wide basis or, if there be none, the chairperson of the county legislative body, the mayor of a city or village , or the supervisor of a town where such officer is vested with the power to approve or veto local laws or ordinances (2) i I i i I I 5 . ( City local law concerning Charter revision proposed by petition .) I hereby certify that the local law annexed hereto, designated as local law No . - - - - - - - - - - - - - - - - - - - - . . . . . . _ _ _ _ of 20_ - - - - - of the City of - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - having been submitted to referendum pursuant to the provisions of section ( 36)( 37) of the Municipal Home Rule Law, and having received the affirmative vote of a majority of the qualified electors of such city voting thereon at the (special)(general) election held on - - _ _ _ _ _ _ _ _ _ _ became operative . 20 _ 6. (County local law concerning adoption of Charter.) I hereby certify that the local law annexed hereto, designated as local law No . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ of 20_ . _ _ _ _ of the County of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ State of New York , having been submitted to the electors at the General Election of November _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 20- - - - , pursuant to subdivisions 5 and 7 of section 33 of the Municipal Home Rule Law, and having received the affirmative vote of a majority of the qualified electors of the cit- ies of said county as a unit and a majority of the qualified electors of the towns of said county considered as a unit voting at said general election , became operative . Of any other authorized form of final adoption has been followed , please provide an appropriate certification .) I further certify that I have compared the preceding local law .with the original on file in this office and that the same is . a correct transcript therefrom and of the whole of such original local law, and was finally adopted in the dicated in paragraph - - - - - 1 . . . . . . above . manner in - Clerk of the County legislative body , City, Town or Village Clerk or officer designated by local legislative body (Seal) Date° ' l. - " `t (Certification to be executed by County Attorney, Corporation Counsel , Town Attorney, Village Attorney or other authorized attorney of locality.) STATE OF NEW YQRK COUNTYOF 17 the undersigned , hereby certify that the foregoing local law contains the correct text and that all proper proceedings have been had or taken for the enactment of the local law arf'nex A hereto . Ajf Signature Title ( �- u .:C- :r �y Town Of Wi fa ge Date : ( 3 ) June 7 , 2004 Town Board Meeting ATTACHMENT # 6 American Cancer Societys $ June 1 , 2004 Ms. Tee Ann Hunter Town Clerk Ithaca Town Board 215 No . Tioga Street Ithaca, N.Y. 14850 Dear Tee Ann: I am writing as the communities volunteer Chairperson for the American Cancer Society, Relay For Life. In preparation for your Town Board meeting on June 7 and regarding a Noise Ordinance for this event, you will find enclosed the following documents : 1 ) Letter from Paul Marino explaining our plan to control sound 2) The tentative Schedule of Events 3) Copy of the Ithaca High School Neighbor letter which will be delivered door-to-door Last year one of the neighbors, Mrs. Ann Kotas, contacted me directly with her concern about noise from prior years. After explaining the plan for redirecting the speakers toward Rte. 13 and also not allowing live music after midnight, she was more comfortable with out efforts to be more considerate of our neighbors. After the event she spoke with me and indicated they did not hear as much sound as in past years. In addition she helped us identify another small section of neighbors near her home (731 East Shore Drive) where we were able to deliver invitations that included our telephone contact number during the event. As has been expressed, the volunteers, cancer survivors and attendees at this event are members of the community and all have the best intentions of being good neighbors. We appreciate the consideration of the Ithaca Town Board in this matter. I hope this additional information will be adequate. If there are any further questions, please don't hesitate to call me at my office 254-7105 or home 273 -0731 . Sincerely, Ms. Marty Moses Relay for Life, Chairperson Enclosures Eastern Division 31 Adams Avenue, Endicott, NY 13760 t) 607 . 786 . 7736 f) 607 . 785 . 6087 Cancer Information 1 . 800 . ACS . 2345 www. cancer. org I , TO : Members of the Ithaca Town Board 5/21 /2004 I strongly support the efforts of the American Cancer Society Relay for Life. As co-chair of the Relay for 2004, and chair of the entertainment committee, I am responsible for musical entertainment as well as the hiring of sound professionals. We spend a great deal of time at monthly meetings discussing sound arrangements with an eye toward reducing the effects on neighbors. We hire Calf Audio to provide sound; they have been in business providing sound professionally for over 30 years. In 2001 , against the advice of the sound professionals, we faced the stage and the speakers toward Cayuga St. to reduce the sound carrying to Lake Street. Calf Audio told us that they would not be able to cover the entire field that way, but we felt it was the neighborly thing to do. We received complaints from event participants that they could not hear music or announcements, but we did reduce the sound heard along Lake Street. In 2002, we utilized small remote speakers along the football field and lowered the volume from the main stage speakers. We faced the remote speakers toward Cayuga St. to further reduce noise to neighbors. We did this again in 2003 , and will again in 2004. I schedule entertainment to reduce noise after 10:00pm by having solo artist perform. Live music will stop this year at 11 :OOpm, a full hour earlier than previous years. I spend much of the night at or near the sound booth if we need to adjust sound for our neighbors. I also walk up and down Lake Street several times during the night to compare volume levels as the event progresses. The professionals at Calf Audio are very helpful and adjust accordingly when asked. We will utilize a disc jockey for entertainment from 11 :30pm- 9 : OOam. The sound will kept at a low volume; quite a few people at the event sleep during that time. Occasional announcements will made over that sound system, primarily for fundraising purposes. The Tompkins County Relay will raise close to- $200,000 to fight cancer this year. Thousands of Ithaca community members will learn a little more about prevention and cure, and thousands will come together in a way seldom seen at any other event. We are aware that we are in a neighborhood, and will do everything we can to balance the needs of the neighborhood while providing an exceptional event for over 1500 people in an outdoor environment. Come join us. Thank you, Paul Marino, 607-257-4219 210 Christopher Lane, Town of Ithaca Relay for Life co-chair, 2004 American Cancer Society Relay for Life i Y m � m Q Cl Q Q N O c } � LLL a U) U) U) (1) U) t Y O �+ U) (1) U) U U) U L m U = : : : �N O mN (C t0 gy c Cc N C m m m m m C +' E C C C C Q C C ca cU) C OU) (n (/) p NUUUUU N CU) N N N N c N cu l0 N cm •V U �' U U U L V Y Y Y Y Y U U V v ' U > N U U U mE N N i> h U2mW000 cc CHI- F- F- f- U 222 2J () 2 E N c d W c a Cl 0.. O Ham' 0 L OC d O O U O U m c m vV m _ m m O c m d R O c c 0 E E O E N d Q N U) U) U) `O H O 2 Vl W > U N U U > N (D O Q C GC U) U U U) a) Fm - U ai m c •N •� L U N V � (tea 0 c Lo m Y O U m m E N C v _ O C Q• m Y � E t s � O in o >' mE Q C 3tm 06 CL cm c a) .(o � mE �- 0 YO c m C Cc U = N d N C C J +� O O O J v- D. N E O m he m 7 m N CV) + ' C C M 0 N m Q O M m Cld a U 1 O m � C U m .0 C U_(D 0 umi C H m o O m m 0 c to > = U) 0 Q >' CL � pL � Qc � m � 3 .0 cmcZ. .6ccv (v o E Qv) °30 a£i �a � � � E v, E � E > > E m o � m 0 t CL an C H m 0 m m O Q O� d O J O N .(D m 0 C_ m V m V N W O U N v J E u) 0 V C N �+ u N O r +-' �_ C C d ca. (Dw y0 U) Q Y c ` N N J O U N O N Q' " N Z' N U — w O m � c 0 U) �- m m m c 0 0 .> N ` N a c c $ f0 c eo 3 ~ O O a m � C W Y N V N •= N N m N W W a U W = N W Y c 0 m E Z m U — C CL - - m O Z 0 L m 0 C 0 m y m E E — U G1 O N � - > m 3 0 ,> O m m _ N a Q. O. O m � N m N .> N ? O m .? 7 E m > .0 c m p W C� J (AJJwUU) JYOU) U) UO � dF- JHJ � i jJl m W mJ0 > O O O O 0 0 0 0 0 0 0 O O O O O O O MMO Mq' ONNMM N0000 O �t LO M (D (O (0 r� r� r� r� r� t� 00 00 rn rn N �- O O E O N O m M O M O M O p O O N C c co (O — a) O � O O (O m O r 1 _� O O M M Co O M O N m m M O H N MtoMln (fl 0 BOO r rr (1j a) T- � I- V a a a O O O L .- U O C -t m cd (0 (0 N (n E E o c ' ' N fn U) C N r+ YYYYY U O a . U N U V N c9 (0 c0 N j O O N c c o, 0 m J HI- 2U _ _ = LY � U J I- F- H L U X � N C m W O O O L d (n r. cu C: v ` N � M U Y N •d 3 c N c O E = U O O O O V N w c co O C O U N N Y E (D E Q CL m c m E m 0) F°- C.) 0- CL M t S c0 0 o O c 0 N 0 Lo N fn a c0 N O Y C N ' c C N Q d m fl 3 0 3 0 w 0 m m cu = O G1 D 0 Y C p 3 c f U)i c W w U ) n v ° ai E o 0 m 'a a 0 m N c U N U �" u cL E a L °' �' 3 0 O . ' CO y 0 3 N 'i N U) dl co U) 3 C) N Y.0 ca•, t' O O c c R' N C O U c t+ c0 J m (� O) o Q U d t+ .cu CL = C m w Q O Q Y O p� O E �, fl c C = 0 d N a W a, co cnQ � 2tiaFZU) >-< < tonaUC9 � WUNUF- O O O O O 0 0 0 0 0 0 0 0 00 O O O O O O O 0 0 0 0 0 0 0 0 O M M O T- N M � UO � N M � d' I� I� I� CD O r O O CY) O O O N O c 0 0 � ( - O O a) CD I I i O E (h OOO _E OO F- O O CO � H 0 1 June 17 , 2004 Town Board Meeting ATTACHMENT # 7 Evaluation Matrix : Staff compiled this information based on these two questions : ■ Why is this program unique? ■ What would happen . if this program weren ' t available? Spring Programs : 1 . Kiwanis Baseball : Skill building and interest development program . Ages 5 to 8 . Recreational league that meets 2 times per week . Dryden, Newfield, T- burg and Groton have leagues . The YMCA has T ball for 4 to 7 year olds but they hold no games . 2 . Dessie Jacobs Softball : Newfield and Dryden have 1 or 2 teams for their residents . If there wasn ' t softball players could participate in baseball . 3 . Lacrosse : This is unique in that it is instructional and recreational . Other leagues offer a competitive level of play and travel teams . Serves both boys and girls ages 6 to 14 . 4 . Jr. Olympics : This is a community event for youth ages 5 to 12 . There is a similar event held in Trumansburg. 5 . Fishing Fun Shop : One-day event @ Stewart Park . There are other fishing programs, Fly-Fishing, Lansing Derby, and Dryden had fishing Derby. Summer Programs : 1 . Club Ithaca : This is a very unique program for teens in our area. The rink tried a similar offering last summer but the fee was double and it was not run on a consistent basis . 2 . Tennis Lessons : These lessons are affordable and centrally located . Lessons are also offered at Cornell and Lansing Recreation Club , affordability may be an issue for some . Newfield offers tennis lessons for their residents . 3 . Tennis Tourney : This is the only tennis tournament in Tompkins County 4 . Golf Lessons : Golf lessons are available at other locations , cost and location may be a barrier for some families . 5 . Sports Camp : Affordable teaches the fundamentals of a variety of sports . Cornell offers a similar camp $ 159 per week 9 : 00 to 4 : 30. (our camp is $ 110 for two weeks of %2 days) 6 . Cass Park Camp : Many of the smaller towns offer day camps but they are currently at full capacity, more then likely could not absorb more youth. Private camps are much more expensive and are not centrally located . 7 . Stewart Park Camp : Many of the smaller towns offer day camps but they would not be able to absorb this many youth . This camp is centrally located and affordable . 8 . Skate Camp : There are no other skateboard opportunities in our area. 9 . Learn to sail Affordable. Other lessons are offered at the Ithaca Yacht Club . but these, are much more expensive . 10. Expressive Art Summer . Both of these camps are unique . Imagine That ! Targets 3 to 5 year olds , there are no other drama programs offered to this age group . The fees for the older drama camp are less than half those charged for the Hangar ' s Next Generation Theatre Camp . � ' i i w Fall Programs : . 1 . ' Tot Spot : This is the only program offered for this age group . 2 . Football : Flag football is for boys and girls grades 2 and 3 . And is only offered in Newfield and Dryden. Small Fry Football is for boys and girls grades 4 and 5 . Newfield , Trumansburg, Lansing, Dryden, Groton, Morvia, and Seneca Falls offer football for grades 4 to 7 . These programs are affordable but there may be a travel barrier for some. 3 . Soccer : This is the only fall recreational soccer league offered . If not offered some participants could play with leagues at the rink, but it is more competitive and sometimes includes travel . The skill level and motivation needed to participate at this level may make it inaccessible to some youth. 4 . Fencing : This program ran in the spring and fall . Our current instructor is building his own facility and will offer lessons next year but not through the Recreation Partnership . 5 . Expressive Art School Year : Youth Theatre is the only children ' s theatre program offered during the spring and fall . Imagine That ! Bring theatre opportunities directly to students in schools . Tae-Kwon-IDo is offered at a much more affordable price then the private lessons offered around town. Learn to Play Chess is the only program we know about that is offered in the area. Mud Art is a ceramic program geared towards children. There are some in school opportunities for older children . Winter Programs : 1 . Basketball : Small ball is a very unique instructional program for grades 1 and 2 , there is no other program like it offered . The YMCA has a program for 4-year-olds to 7 year olds . Middle School Basketball is a recreational program to all that want to play. Other opportunities for this age group are more competitive travel teams that hold try-outs or are modified and/or JV scholastic teams . 2 . Indoor Soccer : The recreational aspects of this program make it unique . This is also a program that has been able to bring in revenue for the partnership . More competitive programs are offered at the rink . i I i i i I m r I cn cn C7 cn G) —1 '-i n m L r Cn _3 (n j C O x CD v -O CD CD C <n v o 'O 0 = n "O M O o cn O o O 7 C n 5 O , O CD N N 7 O �. . �. ? 7 Ct? CC CO 23 CD U) p CD Cn Cn — � (Q — N O CD o CD fn cn U) N < fll w N O CD o C CD O O CD Cv � n O C/O3 7 O w O = F5. CD Ca W M '� cn Y N * W 7 CQ CD Q N . .. CD (n �' � � Cn w v IN _ - to 3 N I I N 3 0 CD O O CD O CD 7 -! I . y o CD c CD CD 17 U! CD 69 69 69 69 69. 6A 69 69 69 6A I69 69 69 6A 69 C �CD c�D �' o M O N N O' -, W W — d W = .� a) P6 C n U1 N '^ y N CD .P Cn W co Icn O U1 �4 W U1 C O K A CA O 0) O CD U1 CD CD �I 0 CA �4 -� O �4 � 0 O O1 CD CJt CA' CA N Co CA go CD O O Cn N co 0 W CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q, x O O � � 0000000000 0000 0 %< .D O � 09 -77 N N O 69 69 69 69 69 69 6A 69 69 69 69. 69 69 69 C �CD CD 0 O CD N O n C J M U7 �J 69 .-. N 0 y N N N 0) P A W CA Cn N CA N cn Ul 0 O W _� CL N 0 O co W CA CD Cn C ) Co W O N CA co CO K .O W m Cfl U1 O CD W A O CD O Cp [h N N a a1 N in < 69 69 69 6A 69 D 6A 69 6A �T7 69 . N 6A CD n M Co 00 -> 69 j CD � 0 tZ A) 0 Cn Ui O cn CD cn d9 d cn N N N 0 o J o CJI CD m CD �, .69 Cn ! A A A) 10 4 (D CD CD o rn N . I CA I rn p p � � � 00 p 00 00 00 00 ~ W N W Cn W N N N) N) N 0 tC O O � W Cn Ut N W W O CD �I ti v v Cn L" - 8° \ \° \ \ \° \° \° \° \ \° \° \° \° \° 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r r r r i i r i r r r r r r O CD N N ' N -� N W N .P N) m .A W N -� O (� M9 O CD CA - t Ut W N -�l O 0 N A �4 CO l< \o \o \o \o \° \o \o \o \o \° \o \o \ \o \o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � d O . O 1 r i i i r r i r r r r r r r O t= � Cn CA A N 4 Cn U7 W U1 W, W N W A '* W CD CA U1 CD CD N W Cb 0 �! G C I 0 0 0 0 0 0 0 0 0 0 0 0 0 o N x 1 09 n y W 3 I O I N j I j I O I CD W 0 ' N WIT co , N_ 0) W W N 0m (n W W CAIN W NI00v NICn j O W � ! � j `< a I I a I � � < I I (n j 0 Z IW , , , ° � � 0 4 � � � � 4 Oi A O IO O Co Co N � � � j j ! y CD I o, j °r U) . D j j j ! ! Ic Icy r b9jc i69i69i � X1699 ' c j6HIW <» .69i mn i � DOI j 0 � IW -MINI i IWI i i � ! 0 mc c) i px nIN) IMIOIOI ! CD C) OIcn O O Oi Ul ! -� -O CD ! j i . ! ! i I i 3 fl 0 -O C) v r = 0. . U o X r. 0 C n � cn .o -+ CD M O C 0 CD CCD "n -o -� y p 0) cC N CD cn�' O CC 0 = p N CD Q O c D 3 "1 0) (p L1 U O cn Cll y O CD O 0 LD O O O ' 7 C « O a) C CD C_ CD � 7 C � 69 CD 69 69 69 69 �folk M (D W 0 cn CD 1 > _ �^4 0) 0 cr C. Cn C. Cn �4 M 60 0 0 0 0 a G 0 0 0 0 0 1 CD 3 69 f-9 69 a) 69 69 69 69 Cl) CD CD C y ` cr n< CD A v O O C O n i4 i06 O C .p 3 0 y Q C 4 CO 0 CO co O OD Q `< N 69 69 =T, < 69 N ( 69 S CD . 0 N CD A Ln 0 3 (n 69 C.D N C Ln Cn n. O O Cv O O O O -A -06 I Cn WWZ0 l< 3 o o o 0 0\ _ 1 O W W U I (0 W ? ..P r► 3 p 0 0 O o \ CO a X . ' y 0 � NN I 10 N) (.0 I � C I' I � 0 3 - 0 IN � co N :r , '0' . y I � ; 69 I � I ff3 t79 69 I I I I � s I I ! ! ! to cD : ~' j i �4 W j lco101wl j ly � rn --4 j Cn : I � , wl � ! j . cn ; cn , i i 1 i I �' i Recreation Partnership 2005 2005 2005 2005 2004 subsidy same subsidy less County $ 171 ,495 total County 1 /2 of w/o County $38110 Subsidy 2004 Payment 2004 Payment Caroline $ 59703 $ 79030 $ 51624 $ 61327 $ 61327 Danby $ 7 , 761 $ 91584 $ 71667 $ 81626 $ 81626 Dryden $ 11 ,238 $ 141311 $ 11 ,449 $ 12 ,880 $ 12 , 880 Enfield $ 51650 $ 61813 $ 51451 $ 61132 $ 62132 Groton $ 433 $ 451 $ 361 $ 406 $ 406 V. Lansing $ 127701. $ 16 , 119 $ 12, 896 $ ' 149508 $ 14 , 508 Newfield $ 1 , 192 $ 17809 $ 11447 $ 11628 $ 11628 Uylsses $ 67136 $ 71397 $ 51918 $ 69657 $ 61657 $ 50,814.00 $ 63,516 $ 50,814 $ 57,165 $ 572165 Town Ithaca $ 50,814 .00 $ 631516 $ 50 ,814 $ 57 , 165 $ 57, 165 City $ . 50 , 814 .00 $ 639516 $ 50, 814 $ 57 , 165 $ 57, 165 County $ 38 , 110 .00 $ - $ - $ - $ 193055 Total Subsidy $. 190, 552800 $ 190,552 $ 152,442 $ 1719495 $ 190, 552 subsidy subsidy subsidy same . $38 ; 110 less $ 19 , 055 less subsidy same as 2004 then 2004 than 2004 as 2004 r y c � r ._. -I � -i -ilcnv+ �ncnlrnv� �n �n' cnv� cn000 G> TTTmmmmmmmmmc� c� c� c� mmmm Ep.� A � O Z m m m -i -I O O O 7 0 D c c r p O O m D D D D A D D D D D D r x D D D D si m 4 zz _ - Omm -noc) DMF -1 -4 { AnrO0Ztn (ncnwww .(Moto Win c min toWtn fn N . 0 0Cl) z z 33 � � : '--40 mz rzZK ; Am -4 � (� cc -0000 ) oowwwM ;KXXM pwr X ► ' , A m D - - -r m m m m fn m O O r m m r, m x 2 x x x x m m — p m m m m m pZ W W W Xx> mTomDpOC) cnNM > > '- 3n DD � r -� 1 � DA `g D Am -4r W � ,� r _ y vv (nu1 (nrr 93 -< { { { { { xmmmmrmi - _ DOvmiNFD -u —0 nzx0comm (n mmmxAx � � � A �A� DDrD- � � rp �t. . O Z ccnO 0009 > 01 , o0 W v1 � A < -i -i -I n > . r - C) Z DzOZ { mwx mOmmZ 3A Z �n c DDD 0KO :E s' m -im m -i0 K -i � Dz9 o xxD x z A z � T. 7ccn > O nA 3y > r ZIMTm7� oom { { O DDO !r D < W Oom { � -i { p v rr O � W*7mm2A � tWiiOn � C)du D < < y p A A = D N x m O -q m m 3 3 m m � , i m � . DDO m { m ZOCO DM � (n I > � � Ey€ ;o O 33m Z G) C (n0l I -Iz m rx I Ln x (D { vv (n c O m x n ' O m 0 1s m 4t c m m I' t < r z y*F,j m 0 AIA D m x �' n i x _ + m j O mist ;o 0 -1 CD 1 n Z Gm� CD c m m m y m v1 J J J 0 ! JTN Py Nco A Ot0 Nt0 � N0� W JN O (D W W 01N V A W -� W AN ! W NW V QI -t6 cN+a Z ,. W O A t0 01 W co A V (0 W m + W N A t0 m O OD N (It W f0 N A Q! O A W W 01 m W N 01 W W N �( W c ' 3 �. t _ G < X to V T+7% O (ATOOO + N Ol tDA pt 0o t0 N 0 -+ 00 W !O -' N V O ANJ O + O NOOOOI CIS + O A A W OW� O W i 01 S W O + O -+ N V A Qf N W W O W 0 V NND7 W ! V W + O NJ W 00000 (TO NUt OD �77 41 .Ica N co A A O W O A + O. O 0 01 W A OD 01 W m 0 0 01 A 0 N W O + W A N W t 5 0 0D w W i N � + + L O ! W O A 001 W N m m O N 0 0 0 + 01 W + OD A A N V O + O N 0 0 0 0 0 0 N + W + W O N f y JTM o 01 _ _ _ _ _ N _ _W J 01 O1 W O N W N A N (n 0 + N O O N (0 A + O + O tNit mm A ((��1 V A (DA NO (O WNN (D A (0001 t0 W V 01 s GD OI + �A(pp N + • N pp A � NNP ZE ]T-� N + W + O N W N v Wm A000O W V AO co V V V V f000I V NOD (DO NNW CD (A W OIO N 3 � x� M1 �N ,pp i �E fmO VAiA O O V O O W N 00 AA + ! O NOO + 01 + J OO + A N 00 O O O O JOO W 0 0010 fps` .ii ^. j S (0# 10 � 0'1 m7. A A W N N O� . 01.. A m '�l N OON A O + OD 01 t0 <O OD V O + DOO W V ! O W O W N Oo + + O A O ' + AtO ! N O W (TNN Off" ' v 1 1. y 3. I O? NN AA ': ON0000 r O + N O! E4' gA C aT� ! N�, 01AN °mil: OAO + NOD7v NAOf J W OOIO + NOINOJJ W N W + V OO W000 V V O + V NPO • 1 V 3NN",. J Ys O! 000 af. . O + 0 0 0 0 0 0 0 + 0 0 0 0 0 0 0 0 + 0 0 0 + 0 0 0 0 0 0 0 O ', O + 0 0 W 0 0 0 0 00 4a.. y al Cp 0 v 0) 0 N i N V O W O A O NO W Oi + INI0 m (O O W W N w I i i i i i VALUE OF IYB SCHOLARSHIPS; YEAR END 2003 PROGRAM 2003 J Baseball ( Kiwanis ) $280. 00 I ; Basketball $380 . 00 Basketball Camp $262 . 50 << `` (� Cass Park Day Camp $21240. 00 EA School Year $574 . 00 EA Summer $734. 75 Fencing $ 112 . 50 Football $228 . 00 Golf Junior Lessons $ 137 . 50 Lacrosse $83 . 25 Pool Pass $828. 75 Pre/Post Camp Supervision $808 . 50 Sailing Camp $330. 00 Skate Camp $37 . 50 Skating Lessons $90. 00 Skating Pass $360. 00 Soccer Rota $446.25 Soccer Indoor $472. 50 ! .. . f Softball Dessie Jacobs) $ 103. 50 i- Sorts Camp $ 1 ,443, 75 ' Stewart Park Da Camp $7 , 065.00 ' c. Swim Lessons $ 120 :00 r Tennis Lessons $ 191.25 Track . $45. 00 Total $ 17,374 . 50 Value Registrations Individuals Municipality 2003 2003 2003 Caroline $382 . 00 7 7 Danb $561750 14 13 Dryden $ 1 , 176 . 75 15 13 Enfield $ 1 ,460 . 50 17 15 Groton . $56 . 25 1 1 Ithaca C . $6 , 992 . 00 103 70 Ithaca T. $5 , 000650 C74 50 Lansing V. $865 . 75 1 0 Newfield $479 . 00 5 4 Other $67 .50 2 2 Ulysses , $332 . 75 171 14 Totall $ 17 , 374 . 501 2661 199 DSS SCHOLARSHIPS 2003 SUMMARY Total Pgm Cost, Total Shared Amts , Total # Individuals Sib Disc Total DSS Parent Total DSS Withdrew/ Total Total Program Cost ( 10% ) Auth Share . Share IYB Schp Pmt Amt no DSS Bill # Indivs $17 ,466.201 $302. 841 $ 15, 123. 361 $2 , 040.00 $718. 75 • $ 15, 123. 361 $0. 001 47 Value Scholarship, # Individuals by Program DSS Auth DSS Program Share Pymt Amt # Indivs' Basketball Camp $ 180. 96 $ 180. 96 3 Cass Pk Day Camp $5,484. 96 $5,484. 96 19 Imagine That $ 114.43 $ 114.43 1 Sailing $ 110. 00 $ 110. 00 1 _ ) Stewart Pk Day Camp $9, 193.01 $90193. 01 23 Tot Spot $40.00 $40.00 1 Total $ 15, 123.36 $15, 123. 36 48 * # Indivs includes duplicate count r?� Value Scholarship, # Individuals by Municipality C •� DSS Auth DSS Municipality Share Pmt Amt # Indivs Caroline $1 ,454.76 $ 1 ,454.76 4 Danb , Twn $827.40 $827.40 4 Dryden, Twn $986.00 $986.00 4 Enfield, Twn $0.00 $0.00 0 Groton, Twn $0.00 $0.00 0 Ithaca , City $7, 963.20 $7, 963.20 23 Ithaca, Twn $2,426.00 $2,426.00 6 Lansing , Vill $480. 00 $480. 00 2 Newfield , Twn $ 110. 00 $ 110. 00 1 Ulysses, Twn $608. 00 $608. 00 2 Other $268. 00 $268. 00 1 Total 1 $ 15, 123. 361 $ 15, 123. 36 47 SeSS10n app zc�m a=.d' n: � x� < 9 a RX, - ( 1 -3, 2 weeks, SPDC (a.m , or SP )C-pre/ CPDC-pre/post, 4, 1 week ext) p.m .-$80, sess 1 -3 post supv CPDC supv Sports Camp' 1 $ 160 $22/$22 $1601$22/$22 $105 2 $ 160 $22/$22 $160 $22/$22 $105 3 $ 160 $22/$22 $ 160 $22/$22 $105 `SPDC afternoon session reduced to $75 when combined with Sports Camp I I I i i I I June 7 , 2004 Town Board Meeting ATTACHMENT # 9 Records Disposition Listing for June 7 , 2004 Town Board Meeting • Agreement between Town and Otto B . Schoenfeld regarding the completion of conditions prior to Town accepting title to portion of Lexington Drive , Dated November 16 , 1983 • Agreement for services between Town and O ' Brien & Gere Engineers , Inc , Dated July 247 1996 • Work Agreement between Town and County , Dated October 2 , 1997 • Correspondence between Town and Morse Chain regarding site plan , Dated September 16 , 1968 Letter copied to Larry Fabbroni , addressed to Richard Ramin from John Andersson of the Health Department regarding Country Garden Apartments Sewage System , Dated August 19 , 1983 • Letter to Peter Grossman from Richard Thaler regarding conveyance of Dove Drive and Pheasant Lane , Dated May 6 , 1983 • Letter to Larry Fabbroni from Richard Parker regarding sewage discharge at Lakeside , Dated November 3 , 1980 • Copies of Correspondence regarding Sanctuary Woods, Dated June 25 , 1996 • Copy of letter with an unsigned , undated encroachment license agreement for 122 Warren Road , Dated August 10 , 2001 • 1997 Work Agreement between Town and County • 1995 Agreement to pay real estate taxes • 1994 Agreement between Town and County for work performed on Town roads ENGINEERING FILES i June 7 , 2004 Town Board Meeting ATTACHMENT # 10 . i CORNELL UNIVERSITY PUBLIC SERVICE CENTER al X L 3 t -o I A a _ 29 51>. '1 k1l A Y - A ej ,_ 1_ I 'a vt� ?=� f ��- :�?mac°Ja :�pp� ° °� /'.t� , } ,: i � :, 's: +-✓ t - i. 3 °� yF . . \ � '; .�. �i � 1=L..l': i:1 i.: i � : "vii 4 , � -• ,- • . . - � -- . Public Service Center ! This agreement is entered into between CORNELL dents employed for the stunmer pay period will have a U,p�ITY, her in called "Institution," and 10.25% mandated benefit rate applied to the gross portion le GU n O =4ha C o. of wages for which the Agency is billed. herein called Agency, a public/private nonprofit organiza- lion within the meaning of the term as defined in the regula IN FULL COMPLIANCE WITH OSHA REGULATIONS lions of the Department of Education, governing the Federal AND AGREES TO INDEMNIFY AND HOLD THE IN- Work Shady Program. For the purpose of providing work to STITUTION HARMLESS FROM AND AGAINST ANY students eligible to participate in the Federal lrork Study AND ALL LIABILITIES INCLUDING BUT NOT LINI- (FWS) Progrann as established by the Economic Opporhmity IT'ED TO FINES, DEFENSE COSTS, EXPENSES SETTLE- Act of 1964, Agency is a public/ private nonprofit organiza MENTS, JUDGMENT CLAIMS, SUITS, AND OTHER lion incorporated as such under laws of the state of New York ACTIONS OR PROCEEDINGS WHICH ARE BASED and classified by the Internal. Revenue Service as tax-exempt. UPON OR IN ANY tiVAY ARISE OUT OFTHE - 1 . The Cornell student whose name appears on the subse- AGENCY'S NEGLIGENT ACTS, ERRORS, OR OMIS- quentAgency hiring addendum will be employed by the SIONS WITH OSHA REGULATIONS, LABOR LAWS OF : Institution and made available to the Agency for the THE STATE OF NEW YORK, THE FEDERAL GOVERN- — performance of specified work assignments. The student MENT, OR ANY OTHER PERTINENT LEGISLATIVE OR = may be removed from work on a particular assignment or REGULATORY BODY. from the Agency by the Institution, either on its own 5. Work erformed under this agreement must be in the initiative or at the request of the Agency. Immediate ter- p - = := public interest. Public Interest is work performed for the mination from the Federal Work Study Program will be welfare of the nation or community, rather than work - required if the student must withdraw from the Univer- performed for a particular interest or group, and is de- -` sity for any reason. Also, if the student's financial circtun- stances change and the student is not eligible for work signed to improve the quality of life ffor commtutity resii dents, primarily low-income individuals, or to solve - study funds, removal from the program will be required. particular problems related to their needs . Work is not "'in . 2. The Institution shall be deemed the employer for pur- the public interest" if it (a) primarily benefits the mem- poses of this agreement. In communication with the bers of an organization that has membership limits, such Agency, the Institution has the right to control and direct as a credit union, a fraternal or religious order, or a coop the employment of the student. The Institution shall also erative; (b) results in the displacement of full-time worn -_ determine if the student meets the eligibility require- ers; (c) involves construction, operation, or maintenance ments for employment under the Federal Work Study of a facility for sectarian instruction or religious worship; - Program, assign the student to work for the Agency, and (d) involves any partisan or nonpartisan political activity monitor the student's work performance in conjtrnction or is associated with a faction in an election for public orr - _-•: ...._ with the Agency. The Agency shall direct the details and party office; (e) is work for an elected official unless the means by which the result is to be accomplished and official is responsible for the regular administration of -- - -- verify actual hours worked. All payments due as an federal, state, or local government; (f) is work as a politic employer 's contribution under State, Local Workmen's cal aide for any elected official; (g) takes into account a Compensation laves under Federal or State Social Security student's political support or party affiliation in hiring laws, or under other applicable laws, will be made by the him or her; or (h) involves lobbying on the federal, state;, = — Institution. or local level . 3. The Institution's maximum liability for wages paid to 6. The Agency agrees that no student will be denied work or students as directed by the Agency will range between subjected to different treatment under this agreement orn 50%-75% of each student's Federal Work Studv eligibility the grounds of race, creed, color, sex, physical handicap. at the time the completed hiring addendum is returned to or national origin, and that it will comply with the provii- the Agency The Agency and student shall be responsible sions of the Civil Rights Act of 1964 (P_L. 88-352; 78 Stat, for keeping track of the wages earned by the student to 252) and Title IX of the Higher Education Amendment orf ensure that the student's Federal Work Study eligibility is 1972, as well as other laws, regulations, and orders relat-- not exceeded. The Agency is solely responsible fo.r wages ing to discrimination which are applicable to the Agency. paid to the shident that exceed the shrdent's Federal 7. The Agency certifies that it is a responsible organization Work Study eligibility See student's individual hiring with professional (nonstudent) supen�ision and staff, ancd addendum for maximum FWS eligibility earnings, the work performed by the student will be res onsibl hourly rate, and authorized wage subsidy amount un- p Y s der the terms of the contract. Note: Nonregistered shr- upervised and consistent with the approved job descrip>- (Contintred on back) � �lT7 N TT7If T : JUne 7 , 2004 Town Board Meeting ATTACHMENT # 11 TOWN CLERK ' S MONTHLY REPORT l T WN OF ITHACA, NEW YORK MAY, 2004 HE SUPERVISOR : PAGE I P ►ant to Section 27 , Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received b e in connection with my office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by Law : A 1255 19 MARRIAGE LICENSES NO. 04027 TO 04045 225 .00 10 MISC . COPIES 12. 15 1 SUBDIVISION REGULATIONS 3 .00 I SIGN ORDINANCE 1 .00 9 TAX SEARCH 45 .00 1 RETURNED CHECK - CLERK 5 .00 7 MARRIAGE TRANSCRIPT 70.00 1. 9 COPY OF TAX BILL 4. 15 TOTAL TOWN CLERK FEES 365.30 A 1557 1 SPCA IMPOUND FEES 10.00 TOTAL A1557 10000 A2540 9 BINGO PROCEEDS 48 . 14 TOTAL A2540 48.14 DOG LICENSES 528 .03 TOTAL A2544 528.03 B2110 25 BUILDING PERMIT 57840.00 1 BUILDING PERMIT EXTENSIN 25 .00 1 CERTIFICATE OF OCCUPANCY 50.00 1 TEMP. CERT. OF OCCUPANCY 62. 50 2 OPERATING PERMITS 100.00 3 FIRE SAFETY INSPECTIONS 125 .00 4 ZBA AREA & USE VARIANCES 320. 00 4 ZBA SPECIAL APPROVALS 320.00 TOTAL B2110 69842.50 B2115 2 SUBDV . REV. FINAL PLAT 160. 00 1 SITE PLAN FINAL PLAN 100. 00 TOTAL B2115 260.00 TOWN CLERK'S MONTHLY REPORT MAY, 2004 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 951 .47 PAID TO SUPERVISOR FOR PART TOWN FUND 71102 . 50 PAID TO COUNTY TREASURER FOR DOG LICENSES 91 .97 PAID TO AG & MARKETS FOR DOG LICENSES 9 .00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 405 .00 TOTAL DISBURSEMENTS 8,559.94 JUNE 17 2004 SUPERVISOR STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I, TEE-ANN HUNTER , being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law . Subscribed and sworn to before me this Town Clerk day of 20 Notary Public TOWN OF ITHACA Highway Department's Monthly Board Report June 7, 2004 Administration We have a Cornell University student intern for the summer who will be working building the database for the Road Surface Management System (RSMS) program . The basic concept is to establish a deterioration curve, which illustrates that a road in good shape costs less to maintain than a road in bad shape . With this in mind, preventative maintenance programs were developed to provide a framework for keeping the roads in good shape . The, main goal of preventative maintenance programs is to help decision makers develop cost effective strategies. Water Work Twenty-five trees were planted at the Bostwick Road water tank site to help screen it. Five additional trees were planted at the Oakwood Road pump station to add additional screening of the building . Town crews repaired water main breaks at Lois Lane and Snyder Hill Road during May. The Town participated in several confined space entries for meter repair and valve maintenance with Bolton Point. During May Town crews installed 440 feet of 8" water main on Valley View Road . The increase in available pressure from the. new West Hill water system made this possible . . Because new homes have been built on this road with long service laterals across properties and in the highway right-of-way, it was practicable for the Town to .extend the water main . This also was valuable experience for our Town crews . At the same time, we were able to build a turn around at the end of the road for the snowplow to use. in the winter. Road Work Evergreen Lane, Rich Road , and Coy Glen Road are scheduled to be paved the first week in June, and should be done by the time we have the Town Board meeting . We will then be completing the landscaping and closing out these projects in June . 1 On June 1 , 2004, we will be closing Caldwell Road and construction is scheduled for completion by August 20, 2004 . We hope to finish the project before that, but we are allowing some leeway for any unforeseen events. After that, we will be moving into the preventative maintenance program for our roadways: hot patching and surface treating throughout the Town. Roadside mowing was started on May 17th . During May we cleaned the ditches on Woolf Lane and Orchard Hill Road . Parks Work There will be a public information meeting on June 24, 2004, at 7: 00 p .m . The meeting will be held in the employee break room at the Public Works Facility, 106 Seven Mile Drive . Plans will be presented by the staff for the development of Tutelo Park, located on lower Bostwick Road across from the Ithaca City School District Bus Garage. This is a two-year capital project to construct a regulation-size, little league baseball field; comfort station; picnic pavilion; and nature trails . Above average rainfall in May kept our grounds crew very busy keeping up with the mowing . Restoration work was resumed at the Lisa Lane Walkway to finish up the drainage we installed. last fall . Plantings were installed to help screen the adjoining property . The Finger Lakes Runners Club held their forth-annual Rec. Way 5- 10K race. at South Hill Recreation Way on Saturday, May 22, 2004 . This is a popular event that brings welcomed attention to this well-used facility . . A successful Eagle Scout leadership service project was completed at Tutelo Park on Saturday, May 22, 2004 . Jon Billing, who resides on Pheasant Lane, with his Scout troop and nearly 20 volunteers helped install our natural trails in the forested portion of the Park . They also built and installed two park benches as part of the project, cleared and piled brush cut from the trails, and did general clean up at the site . Gates were installed at Troy Park, Bostwick Road Water Tank, and at entrance points along the new water transmission main off Stone Quarry Road . Numerous lawn repairs were completed in between rain and muddy conditions . The new sign for the Hudson Street Entrance to. South Hill Recreation Way was installed . This sign was paid for by a grant from the County ' s Beautification Program and was coordinated by the South Hill Civic Association . A 1 . Tune Projects 1 . Paving Evergreen Lane, Rich Road , and Coy Glen Road . 2 . Start construction on Caldwell Road , 3 . Continue ditching, hot .patching, roadside mowing, and sign work . 4 . . Plantings at Coy Glen Pump Station, Woolf Lane Pump, and Eco=Village Tank . (42 trees have been dug and staged on-site. thus far. ) ghk. Town Engineer's Report for 6/7/2004 Town Board Meeting GENERAL Pre-Disaster Hazard Mitigation Plan The Plan committee is reviewing the plan and the plan has been available for public review on the County Web site. The schedule for completing the plan is as follows: June 21 , 2004 Consultant presents final draft of Plan to Planning Group. June -July 2004 Review draft .Plan and submit written comments to consultant. Solicit public comment on draft Plan. July 30, 2004 . Submit final draft Plan to SEMO/FEMA (requirement of SEMO grant) . Aug.-Sept. 2004 Revise final, Plan per SEMO and FEMA comments and incorporate/address public comments on draft plan. September 2004 Presentation of final Plana Sept. -Oct. 2004 Adopt Plan and begin Plan implementation. November 1 , 2004 Plan must be adopted and implementation of Plan must be initiated to meet requirements for future hazard mitigation funding. . EARTH FILL PERMITS No fill permits were issued in May. WATER PROJECTS SCLIWC Office Addition Construction has started on the office addition at the Bolton Point Water Plant. Keuka Construction is the prime General Contractor for the project and has started foundation work. The rainy weather has slowed work, but foundations should be in place the first week in June. Kathryn Prybylski on the Town Engineering staff is serving as Clerk of the Works for the project with technical support form the rest of the staff. The Town is providing this service to SCLIWC at cost which has reduced the overall cost of supervision for the project along with having better owner representation. Water SCADA System The Town Engineering staff has been working with Bolton Point staff to develop a wireless Supervisory Control And Data Acquisition (SCADA) system to improve operation of the SCLIWC water system; which includes the Town of Ithaca water system. The Town will be installing equipment on the Hungerford Hill Tank, the Bostwick Road Tank, The new West Hill Tank, the Oakwood Lane control building and the Stone Quarry Road Control valve building as part of the wireless control. system . Bolton Point is installing equipment on the Trumansburg Road tank to which will serve as a repeater for signals from many of the remote sites back to the main control panel at the water plant. East Hill Transmission Main and Storage Tank The Town Engineering staff has completed the Final Design for a proposed transmission main on Ellis Hollow Road from Summerhill Lane to the proposed SCLIWC 3 million-gallon tank on Cornell University Hungerford Hill Road property. The Town Engineer is working with the Bolton Point General Manager to acquire a permanent easement for the tank site . Cornell has asked for a significant improvement as compensation for the easements and an appraisal has been requested to determine the value of the Easements. This project has been in the long-range capital improvement plan for the Bolton Point Water System and will strengthen the transmission system with additional storage . As a capital project that will require bonding, the commission 's attorney is preparing the resolutions that each of the municipalities must approve for the project. The project may be constructed under two contracts, one for the water main construction, and one for the r TOWN ENGINEERS REPORT 6/7/2004 Tank construction. If all approvals and required easements are received, the projects will be put out to bid late this summer and construction will be completed in 2005 . South Hill Transmission Main and Bostwick Road Storage Tank The contract for construction of the South Hill transmission main and Bostwick Road Tank, awarded to Procon Construction, is now complete . The final pay requisition is included with the June vouchers. The Bostwick Road Tank and the stone Quarry Road Control valve are in service and supplying wager to Inlet Valley. The Second phase of the transmission main across Ithaca College property to the Pearsall Place pump station is being designed, and discussions with Ithaca College and Therm regarding an easement are underway. This improvement will reinforce the South Hill distribution system and eliminate a bottleneck caused by the limited capacity of the existing water main on Coddington Road. West Hill Water Tank and Water Main Natgun Inc. has completed the tank and water main on the West Hill Tank project. Road improvements are now complete, along with the Tank backfill and site grading. Seeding and mulch of the site is complete and Town forces have received trees on site and will be planting as soon as the site is dry enough . Coy Glen Pump Station and Water Main The Pump station and water main contract is substantially complete with minor site restoration remaining. The Town has repaved Coy Glen Road after replacing some of the old culverts. Electricity was finally connected to the site and the pump station commissioning has been completed. Manual operation is now possible with automatic operation to begin after installation of the SCADA system with Bolton Point. Full utilization .of the pump station will not be possible until the remainder of the South Hill Transmission main is completed. Ithaca College Water Supply Ithaca College installed new water pumps in 2002 and improve their pumping capacity significantly. The College now has the capability, by turning on both new pumps, to draw water at a higher rate than the Town and Bolton Point can supply from Pearsall place with the current transmission limitations on South Hill . This can result in the Danby Road water tank being drawn down to an unacceptable low level . The improved Ithaca College pumping system was designed to satisfy its needs by running one pump with the second pump held as a reserve pump. Running both pumps allows the college to keep its storage tank at maximum water level even when a high irrigation load is placed on the system, even though the system is designed to allow the tank level to drop during peak demand periods. Bolton Point and the Town Engineer are working with IC do better manage their water system operations to allow the Town to maintain an adequate water level (minimum of 50% capacity) in the Danby Road tank while not negatively impacting the IC customer. . The Operation of only one pump at IC will accomplish this goal along with reducing the electric charge for IC. After the South Hill Transmission Main is completed the system capacity will increase to the level that higher demands by Ithaca College can be met while also meeting the Town Demands in Inlet Valley and West Hill. Town Engineer's Report June 7, 2004 Daniel R. Walker Page 2 6/7/2004 TOWN ENGINEERS REPORT 6/7/2004 SEWER PROJECTS South woods Subdivision Force Main The Developer has started constructing the high lift pump station and 4" DIP force main to the existing sewer on Troy Road. The Existing gravity sewer on Troy Road will be extended approximately 300 feet to the south side of Troy Road as part of this project. IAWWTF Phosphorus Removal Project The project was re-bid and several qualified bids were received for each contract. The low responsive bids were within the approved revised budget and the city is proceeding to award the contracts for the project. The partners are finalizing financing details for the project. Town Engineer's Report June 7, 2004 Daniel R. Walker Page 3 6/7/2004 TOWN ENGINEERS REPORT 6/7/2004 Joint Interceptor Sewer Projects The Town Engineering staff is working on a capital improvement plan with the City Water and Sewer Division for improving the interceptor sewers that are jointly used by the Town and City. No major construction is planned before 2005 . STORM WATER MANAGEMENT -South Hill The Kristen E. Taylor, engineering intern from Cornell has completed development of the Hydrologic model of the South Hill watershed, and has published her work as part of the Requirements for tier Master of Engineering Project entitled" Storm Water, System Evaluation of South Hill, Ithaca, NY, a copy of which is available in our library. The model includes delineation of drainage ways and storm water outlets. The model gives the Town an additional tool to use in reviewing future development projects in the area and in identifying solutions to existing problems. This work is a requirement of the Storm Water Management permit issued by New York State. DEVELOPMENT REVIEW ECOVILLAGE EcoVillage is nearing completion on the site work and buildings for the. Second Residents ' Group. Sediment and erosio controls have been maintained adequately during construction. Final site work and landscaping will be completed as th Buildings are finished. COLLEGE CIRCLE Ithaca College has substantially completed .the additional Parking for College Circle on the North side of the apartment project. Final site restoration will be completed when weather permits. LINDERMAN CREEK PHASE TWO Linderman Creek Phase Two is complete and the owner is working on the construction of Phase 3, which consists of 3 eight-unit buildings. The Town Engineering staff is inspecting the site periodically to ensure compliance with the approved site plan . Town Engineer's Report June 7, 2004 Daniel R. Walker Page 4 6/7/2004 OFIp TOWN OF ITHACA PLANNING DEPARTMENT, ie zi^ 215 NORTH TIOGA STREET, ITHACA.- N .Y . 14850 Jonathan Kanter, A.I.C.P. (607) 273-1747 Director of Planning FAX (607) 273-1704 Planning Director ' s Report for June 7 , 2004 Town Board Meeting DEVELOPMENT REVIEW May 4, 2004 Meeting : Recommendation to Town Board Regarding Amendment to Section 31 (1) of the Town of Ithaca Subdivision Regulations : The Planning Board issued an affirmative recommendation to the Town Board regarding an amendment to Section 31 ( 1 ) of the Town of Ithaca Subdivision Regulations to allow cluster subdivisions in the Agricultural Zone . Westview 33-Lot Subdivision , Schickel Road and Danby Road : The Planning Board granted Preliminary Subdivision Approval for the Westview 33 -Lot Subdivision located at the intersection of Schickel Road and NYS Route 96B (Danby Road) , Town of Ithaca Tax Parcel No . 36-2-3 . 2 , Residence District R-30 (Low Density Residential) . The proposal includes extending Schickel Road towards the east and creating a loop road for 32 residential lots and one 1 '/z +/- acre lot for a park site in the southeast corner of the property. Igor Cheikhet, Owner; Boris Simkin, Applicant, William Albern, Agent, Cayuga Medical Center Southwest Addition, 101 Harris B. Dates Drive : The Planning Board granted Preliminary Site Plan . Approval and a Special Permit for the proposed addition and site improvements to the Cayuga Medical Center at Ithaca located at 101 Harris B . Dates Drive, Town of Ithaca Tax Parcel No . ' s 24-3 -2 . 1 , 24-3 -2 .411 , 24-3 -2 .412 , 24-3 -2 . 21 , and 24-3 -2 . 3 , zoned Office Park Commercial . The project includes a four story (+/- 89 foot height) , +/- 53 ,000 square foot addition to the southwest corner of the existing Cayuga Medical Center. The project also involves modifications to the parking, vehicular circulation, landscaping, and stormwater facilities, and includes demolition of an existing home located to the south of the existing Cayuga Medical Center, Cayuga Medical Center at Ithaca, Owner; Peter Trowbridge, Trowbridge & Wolf LLP , Agent. May 13 , 2004 Special Meeting : Boodley 2-Lot Subdivision, 199 Iradell Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 2 -lot subdivision located at 199 Iradell Road, Town of Ithaca Tax Parcel No. 24- 1 - 1 . 2 , Agricultural zone . The proposal includes subdividing the 8 . 08+/- acre parcel into two lots , one 3 ±/- acre parcel containing the existing residence and one 5 . 08 +/- acre vacant parcel to be maintained in its natural state . A NYS Department of Environmental Conservation designated freshwater wetland is located on the parcel . Nancy K. Boodley, Owner/Applicant. T�own�of�IthaGa�l�anncngDirac�or s Repor[�° � June �ZflfJ4 fiown�ourd Meetan`"g� � ' s `� � , Sketch Plan Review of 30-Lot Drake Subdivision , Mecklenburg Road (to the east of . 1362 Mecklenburg Road) : The Planning Board considered a sketch plan . for the proposed 30-lot subdivision located on Mecklenburg. Road (NYS Route 79) to the east of 1362 Mecklenburg Road, Town of Ithaca Tax Parcel No . .27- 1 - 15 . 2 , Agricultural District. The proposal includes constructing a new road off Mecklenburg Road for the development of 29 residential lots and one lot reserved for open space on the 94 +/- acre parcel . Robert Drake , Owner/Applicant; Lawrence P . Fabbroni , P . E. , L . S . , Agent. May 18 , 2004 Meeting : Glenside Park Subdivision, Glenside Road and Five Mile Drive: The Planning Board granted Final . Subdivision Approval for the proposed 5 -lot Glenside Park subdivision located along Glenside Road and Five Mile Drive (NYS Route 13A) , Town of Ithaca Tax Parcel No. 30- 1 - 1 , Residence Districts R- 15 (Medium Density Residential) and R-9 (High Density Residential) . The proposal includes subdividing the 44 +/- acre parcel into three residential lots for sale, one 7 +/- acre lotto be dedicated to the Town of Ithaca for a recreational park, and 32 . 5 +/- acres to be retained by the owner. for possible future development. The proposal also includes subdividing off seven small parcels to be consolidated with adjacent residential lots to correct existing encroachment problems . John F . Young & Susan M . Barnett; Owners; Patrick Leahy, Applicant. Sapa/Center 2-Lot Subdivision, 621 Elm Street Extension : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision 'located on Coy Glen Road and Elm Street Extension, Town of Ithaca Tax Parcel No . 29-8-5 . 1 , Residence District R- 15 (Medium Density Residential) . The proposal is to subdivide off a 0 . 67 +/- acre parcel having . frontage on Coy Glen Road from the existing 5 . 2 +/- acre parcel having a residence at 621 Elm Street Extension. Kirk Sapa and Sharon Center, Owner/Applicant. (This is a modification of a lot that was recently approved by the Planning Board. ) Fabbroni 4-Lot Subdivision, 127 Warren Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 4-lot subdivision located at the southeast corner of Warren Road and Fairway . Drive , Town of Ithaca Tax Parcel No . 66- 3 -3 . 12 , Medium Density Residential zone . The proposal includes subdividing . the 2 . 04 acre parcel into three lots for potential future residences along Fairway Drive and one 0 . 77 +/- acre lot containing the existing i residence at 127 Warren Road. Lawrence P . & Elizabeth H . Fabbroni , Owners/Applicants . Ithaca College Temporary Modular Office Space, 953 Danby Road * The Planning Board. granted Preliminary and Final Site Plan Approval and a Special Permit for the proposed temporary office facilities at Ithaca College , 953 Danby Road, Town of Ithaca Tax Parcel No, 41 - 1 - 30 . 2 , Medium Density Residential zone . The proposal includes installation of a new 7 , 750 +/7 square foot temporary modular office building located between Dillingham and . Smiddy Halls to accommodate 30- 35 employees . The proposal also includes a request fora time extension until September 15 , 2009 for the existing 10, 890 square foot temporary office facility located to the east of the Park School building. Ithaca College , Owner; Fred Vanderburgh, Agent. Follow-up Sketch Plan Review of Country Inn & Suites Hotell, southwest corner of West King Road and Danby Road : The Planning Board reviewed a revised Sketch Plan for the proposed Country Inn & Suites hotel located at the southwestern corner of West King Road and . Danby Road . 2 Mm (NYS Route 96B), Town of Ithaca Tax Parcel No , 37 - 1 - 17 . 1 , Business District "C" . The proposal includes subdividing off a +/- 2 . 74-acre parcel from the +/- 4 . 82-acre parcel for the construction of a 67-room hotel at the intersection . The proposal. also includes approximately 72 parking spaces, sidewalks , signage, landscaping, and lighting. David Auble, Owner; Trowbridge & Wolf, LLP, for , Jay Bramhandkar, Applicant; Peter. J. Trowbridge , Agent. CURRENT PLANNING DEPARTMENT PROJECITS/FUNCTIONS The following are accomplishments or issues that have been dealt with over the past month. SEQR Reviews for Zoning Board : Sic SEQR reviews for the Zoning Board were done since the May report : ( 1 ) request for authorization to construct a sunroom on a non-conforming residential dwelling with an insufficient side-yard setback, located at 227 Renwick Drive, Residence District R- 15 , Katherine Stettler and David Deitcher, Appellants ; (2) request for approval to add an addition on . a non-conforming residential building, located at 115 McIntyre Place ,. Residence District R- 15 , Abe and Laure Stroock, Appellants ; (3 ) variance to permit the constuction of an agricultural distillery, located at 1407 Mecklenburg Road, Low ,Density Residential Zone, Jeffrey Hanavan and Katharine Lunde, Appellants; (4) height variance to permit the construction of an addition to the Cayuga Medical Center exceeding the height limits of the Office Park Commercial Zone , located at 101 Harris B . Dates Drive, Cayuga Medical Center, Appellant; (5 ) height and setback variances to permit the construction of a 1 , 040 square foot garage with a loft; located at 1151 Danby Road, Low . Density Residential Zone, Edward Kratil , Appellant; and (6) request for approval to replace a non- conforming single-family residence with a new residential building in a commercial zone, located at . 930 Mitchell Street, Community Commercial Zone, Scott and Susan Hamilton, Appellants. Codes and Ordinances Committee : The Committee 'met on May 19 , 2004 . Agenda items included continuation of discussion regarding revision of the definition of "telecommunications facility", and continuation of discussion regarding a proposed draft Stream Buffer Ordinance . The draft of the Town Environmental Review Law has been further revised based on discussions at Committee meetings, and has been forwarded to the Conservation Board for review and comment. The next meeting .is scheduled for June 16 , 2004, where the agenda will include continuation of the above. referenced discussions. Transportation Committee : The Committee met on May .20, 2004 . The agenda included updates on discussions regarding the Forest Home Traffic Calming Plan and how it relates to the Town ' s . Caldwell Road project, Sheriff patrols, possible park-and-ride lots, pending County road projects (Coddington and Hanshaw Roads) , and progress on the inventory chapters of the Transportation Plan, The date of the first public meeting regarding the Transportation Plan has been confirmed for Thursday, June 10 , 2004 at 7 : 00 p . m. A press release and community announcement have been circulated. The Committee Chair will send a letter to the editor to the Ithaca Journal . The next meeting is scheduled for June 17, 20044 Conservation Board : The Board met on May 6, 2004 . Discussion_ items included a review of the Town ' s Stormwater Management Program Annual Report to NYSDEC, preliminary consideration of a Draft Wetlands Ordinance, and follow-up on the Richard Fischer Award. The next meeting is scheduled for June 3 , 2004 . 3 TownoflthrraPlannang l)arectors Report une7, 2404w1'06 wn BoardMeeqngM,` ' MOA Planning Coalition : The Planning Coalition met on May 27 , 2004 . Agenda items included a discussion regarding the draft County Comprehensive Plan. The next meeting is scheduled for June 30, 2004 . ITCTC Planning Committee : The next meeting is scheduled for June 15 , 2004 , which will be a joint meeting of the Planning and Policy Committees . Capital Projects and Fiscal Planning Committee : The next meeting is scheduled for Wednesday, June 2 , 2004 at 3 : 00 p . m . Inter-municipal Trail Committee : The Committee continues to meet to discuss planning for the Buttermilk Falls/South Hill Trail . The next meeting is scheduled for June 21 , 2004 . Overlook at West Hill Lawsuit : The Planning Department is assisting the Attorney for the Town in compiling and indexing the public record regarding the Overlook at West Hill development in conjunction with the lawsuit that has been filed against the Town. Quality Communities/Smart Growth Conference , Albany NY : The Director of Planning attended the Quality Communities Conference in Albany, New York on May .25 and 26, 2004 . Quality Community Awards were issued to the Town of Pittsford for their open space protection and downtown . revitalization efforts, to the Greater Binghamton Area for the "BC Plan", which focused on a vision for Broome County and especially on Brownfield redevelopment efforts, to the Town of Amherst (near Buffalo) for the Clarence Youth Planning Project, and to the Village of Margaretville for its Revitalization Program. Numerous workshops and panel discussions were attended, including Livable Transportation Networks , Community Revitalization Examples, Community Design and Open Space Enhancements (project examples) , Economic Growth/Smart Growth, How State Agencies Implement Smart Growth, Balancing the Need for Development with the Demand for Quality Living, and a concluding session "Where do we go from here?" Numerous discussion papers and other conference materials are available for review in the Planning Department. I i 4 TOWN OF ITHACA REPORT OF BUILDING PERMITS IIISSUED FOR THE MONTH OF MAY 2004 MONTH YEAR TO DATE y i u TY1 - PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SIN FANCILY 2004 7 11551 ,500 21 41311 ,500 JRE CES 2003 14 Vi 678,000 14 21336, 500 2004 0 0 1 149,700 T\VO FAMILY RESIDFNCES 2003 1 �L 225 ,000 3 600,000 ir 2004 1 17750 9 1692500 RENOVATIONS 2003 2 557896 6 1041460 2004 0 0 3 97,800 CONN'ERSIONS OF USE 2003 0 �II 0 0 0 2004 l G 100,000 5 424,752 ADDITIONS TO FOOTPRINT 2003 0 0 3 93,090 2l004 0 0 0 0 MULTIPLE RESIDENCES 2003 0 0 0 0 2004 1 CMC CT scan renovation 11 1 100,000 5 21789,700 BUSINESS 2003 0 0 1 11300,000 2004 0 �II 0 2 39,000 AGRICULTURAL 2003 0 0 0 0 2004 0 0 0 0 INDUSTRIAL 2003 0 0 0 0 1 IC Tallcott Hall add sprinkler system :1021200 1 IC Holmes "Hall add spri nkler system 1102;200 ir 1 IC Rowlan Hall add sprinkler system . 102,200 I IC Hilliard `Hall add sprinkler system 1023200 ' I IC Hood Hall add sprinkler system 4021200 I Y CU Maplewood Park Apartmentlsl roof repairs 1290,580 L IC Egbert Union kitchen renovation •836,000 " 1 IC East "and West Tower elevator upgrade 803 .222 . 2004 8 21440,802 11 3, 115,802 EDUCATIONAL 2003 8 j 609,500 9 623,500 I Demolish barn 47000 1 Accessory building V 507000 MISCELLANEOUS 2004 2 547000 9 81 ,012 CONSTRUCTION 2003 4 479543 13 116,543 if TOTAL NUMBER OF r2004 20 4,2485052 66 11 , 178,766 PERMITS ISSUED 19 1 ,6157939 49 5, 174,093 TOTAL FEES 20 2,245 66 13,000 RECEIVED 19 21845 49 85815 Date Prepared : June 1 , 2004 Dani L. Holford Building/Zoning Senior Clerk Typist May 2004, Page 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 10 120 Bundy Road - new 4 bedroom modular home with attached garage. 2. 1301 Trumansburg Road - renovations to Suite M and L (Ithaca Urology). . 111 Blackstone Avenue - building additions - temporary. . 35 Dove Drive - family room addition. . 1319 Mecklenburg Road - convert 3 family home into 1 family and bed and breakfast. 6. 301 Maple Avenue - parking lot renovations. . 770-2 Elm Street Extension - storage mezzanine. 651 Five Mile Drive - re-roof existing two-family home. 115 Pinewood Place - existing two-family residence. 0. 105 Kings Way - creation of legal second floor apartment. TOTAL CERTIFICATES OF OCCUPANCI' YEAR TO DATE. 2004 - 73 1 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 2003 - 79 (INQUIRIES/COiIIPLAINTS INVESTIGATED THIS MONTH - I 1 . Vine Street - property maintenance - pending. February, March, and April••complaints have been abated. From January 2004 : . 107 Maplewood Drive, - building code - pending. 2 . 260 Coddington Road -occupancy -' pending 6/ 1 /04 compliance date. From May 1995 : 1 . 1152 Danby Road - zoning and building code - Building Permit applied ,for corrections - issuance of anew permit pending plan revisions. TOTAL COMPLAINTS INVESTICATED YEAR TO DATE, 2004 - • 12; "TOTAL COMPLAINTS 1 .VESTIGATED YEAR TO DATE, 2003 - 15 TOTAL FIELD VISITS THIS NNIONTH - 95 Uniform Building Code - 81 Local Law and Zoning Inspections - 1 l Fire Safety - 2 ( 1 motel [ 16 units], 1 apartment [ 3 units]) Fi ire Safety Reinspections - 1 (apartment [6 units]) Fire/Emergency Occurrences - 0 Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO DATE, 2004 - 405 TOTAL FIELD VISITS YEAR TO DATE, 2003 - 400 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERVIITS YEAR TO DATE, 2004 - 2 TOTAL SIGN, PERMITS YEAR TO DATE, 2003 - 3 ZONING BOARD OF APPEALS IMEETING, 6 CASES, AGENDA ATTACHED