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Home My WebLink About2021-07-27 PB Minutes FinalTOWN OF C:ORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 27 July 2021 - 6:30 PM Town Hall Board Room - 3577 Terrace Road - Cortland, NY 13045 Board Members (*absent) Christopher Newell, Chairman Nicholas Renzi Laird Updyke Nasrin Parvizi Ann Hotchkin Others Present Bruce Weber, P/Z Officer Joan E. Fitch, Board Secretary John DelVecchio, Town Attorney Applicants & Public Present Attorney William Pomeroy for McGrattan and Mack, Applicants; Kevin Smith, Cortland Voice. REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order at 6:30 p.m. by Chairman Chris Newell. APPROVAL OF MINUTES — 29 JUNE 2021 A motion was made by Member Nick Renzi to approve the Town Planning Board Minutes of 29 June 2021, as submitted. The motion was seconded by Member Ann Hotchkin, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #28 of 2021. OLD BUSINESS None. NEW BUSINESS Kevin P. & Constance A. Mack, Applicants/ William J. Cleary, Reputed Owner - Raphael Drive - TM #76.00-02-05.000 - Lot Line Adjustment Chairman Newell recognized Attorney William Pomeroy, representing the applicants who were proposing to purchase a portion of this vacant parcel (1.077± A) and consolidate it with their adjacent lot, as shown on the map accompanying the application. This will not occur, he said, until March of 2022. With no further discussion, a motion was made by Member Renzi to approve the Lot Line Adjustment, as requested. The motion was seconded by Member Ann Hotchkin, with the vote Page 1 of 3 (T) Cortlandville Planning Board Regular Meeting Minutes recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #29 of 2021. 27 July 2021 Leo & Mary McGrattan, Applicants/ William J. Clearv, Reputed Owner - Raphael Drive - TM #76.00-02-05.000 - Lot Line Adjustment Attorney William Pomeroy, also representing the McGrattans, explained that they were proposing to purchase the remaining portion of this vacant parcel (1.077± A) and consolidate it with their adjacent lot, as shown on the map accompanying the application. This will not occur, he said, until March of 2022. With no further discussion, a motion was made by Member Renzi to approve the Lot Line Adjustment, as requested. The motion was seconded by Member Nasrin Parvizi, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #30 of 2021. Regan Development, Applicant/CB Cortlandville LLC, Reputed Owner - NYS Route 13 - TM #95.00-10-11.100 - Sketch Plan Review - Proposed Development (Reference is made to the Planning Board's 29 June 2021 Minutes for previous information.) Chairman Newell announced that the Cortlandville Town Board had named this Board as Lead Agency for this proposed development which consisted of two four-story mixed use buildings containing a total of 144 multi -family units and four commercial pad sites, all as explained in the "Project Narrative for NYS Route 13," dated 11 June 2021, and as prepared by EP Land Services LLC - Cohoes, NY, which accompanied the applications for an Area Variance, Conditional Permit, and Aquifer Protection District Special Permit. The project would start with Phase One, one building, in August of 2022. An area variance would be required because there is not enough commercial space in Phase One. Town Attorney John DelVecchio reviewed the steps that would be undertaken by the Board for this large project, starting with the agreement to act as Lead Agency. A motion was then made by Member Hotchkin to act as Lead Agency under SEQRA for the proposed development of six (6) buildings and surface parking lots. The motion was seconded by Member Parvizi, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #31 of 2021. Page 2 of 3 (T) Cortlandville Planning Board Regular Meeting Minutes 27 July 2021 Attorney DelVecchio brought up previous discussion regarding the Town's hiring an expert, at the expense of the applicant, to assist with the entire process. This would consist of the scope of work. Member Renzi thought a Request for Proposals (RFP) should be generated with bids sought. Time constraints were discussed, along with notification of involved agencies and response time. PZO Weber answered Member Hotchkin's question regarding involved agencies, and Attorney DelVecchio read aloud the definition of such. Member Renzi had prepared a draft "Request for Proposal" for the project; copies were provided to Board members, Attorney DelVecchio, PZO Weber, and the Board Secretary. Attorney DelVecchio commented that this Board could discuss any correspondence received at their next meeting. The Board thoroughly reviewed Member Renzi's draft RFP and changes were agreed upon. Member Renzi stated he would make the proposed revisions and provide a copy to everyone. Chairman Newell thought RFPs should be sent out to four or five different firms. At the conclusion of the discussion, a motion was made by Member Parvizi that the Town of Cortlandville Planning Board authorizes the Town attorney to send out Requests for Proposal as discussed by this Board. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chairman Newell Nays: None Member Renzi Member Parvizi Member Updyke Member Hotchkin Motion carried. This becomes Action #32 of 2021. EXECUTIVE SESSION At 7:32 p.m., a motion was made by Chairman Newell to enter into Executive Session to discuss pending litigation. The motion was seconded by Member Hotchkin, with all Board members present voting in favor. At 7:56 p.m., a motion was made by Member Hotchkin to come out of Executive Session during which there were no actions taken. The motion was seconded by Member Updyke, with all Board members present voting in favor. ADJOURNMENT At 7:56 p.m., a motion to adjourn the meeting was made by Chairman Newell, seconded by Member Updyke, with all members present voting in the affirmative. n E. Fitch, Board Secretary Page 3 of 3 Draft e-mailed to Town Clerk & AR, JD, PB Members, DD, BW, KM & DC on 8/25/21. Approved 8/31/21.