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HomeMy WebLinkAboutTB Minutes 2002-09-09 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, SEPTEMBER 9 , 2002 AT 5 : 30 P . M . 215 NORTH TIOGA STREET, ITHACA, NY AGENDA 1 . Call to Order. 2 . Pledge of Allegiance . 3 . Report of Tompkins County Board of Representatives . 4 . Report of Board of Fire Commissioners . 5 . Persons to be Heard . 6 . 5 : 45 p . m . Steve Bacon , Ithaca Downtown Partnership 7 . 6 : 30 p . m . — Public Hearing - In the Matter of the Providing of a Proposed Water Improvement to be Known as the Town of Ithaca 2002 Burns Road Water System Improvement Project in the Town of Ithaca , Tompkins County , New York Pursuant to Article 12-c of the Town Law, 8 , Set Public Hearing On the Proposed Cable Franchise Agreement with Time Warner 9 . Discussion of Tentative Budget and Tax Rate for 2003 10 , Consider Adoption of Policy regarding Request for Proposals for Commercial Insurance 11 . Consider Setting a Public Hearing to Amend Special Land Use District No . 7 - Ithacare - to Allow for a Pavilion and Not Require Minor Changes to Come Back to the Town Board for Approval and Consider Referral to Planning Board for Recommendation 12 . Accept Resignation of Clifford Blizard from the Conservation Board 13 . Consider Appointment of Don Weir as Chair of the Conservation Board through December 31 , 2002 14 , Consider Appointment of Conrad Istock to Conservation Board 15 . Consider Authorization to Close Capital Reserve Account " Town Highway Garage and Administrative Building " 16 . Discussion of Possible Additional Borrowing for Public Works Facility Pending Sale of Old Town Hall 17 , Consider Declaration of Obsolete and Surplus Computer Equipment 18 . Consider Awarding 2003 Health Insurance Coverage to Blue Cross / Blue Shield 19 . Consent Agenda a . Town Board Minutes b . Town of Ithaca Warrants c . Bolton Point Warrants d . Standard Work Day Revision for NYS & Local Retirement System e . Authorization for the expenditure of money for Conservation Board Members to Attend ;the 2002 Conference on the Environment October 4 - October 6 , 2002 f . Authorization for Attendance to 2002 New York Planning Federation Annual Conference g . Permanent Appointment of Human Resources Manager h . Approval of Change in Bolton Point Abstract of Audited Vouchers 20 . Report of Town Committees a . Purchase of Development Rights Committee b . Capital Planning Committee c . Cayuga Lake Watershed Intermunicipal Organization d . Codes , and Ordinances Committee e . Fire Contract Negotiating Committee f . Personnel Committee g . Public ;Works Committee h . Safety ' Committee i . Sewer, Contract Committee j . Special District Benefit Assessment Committee k . Transportation Committee 21 . Report of Town Officials a . Town Clerk b . Highway Superintendent C , Director of Engineering d . Director of Planning e . Director of Building and Zoning f . Human Resource Manager g . Budget Officer h . Network/ Record Specialist i . Attorney for the Town 22 . Review of Correspondence . a . 8/5/02 thank you letter from Dyson - Hudson for arrangements made during repaving of Renwick Dr. b . 7/31 /02 letter from Sen . Kuhl re : Stone Quarry Rd c . 8/ 13/02 letter from Newfield Supervisor Berggren re : proposed dump d . 8/22/02 letter from Mayor Cohen re : EMS and rescue charge e . 8/27/02 letter from T . Doney at Time Warner re : Time Warner Entertainment partnership f . 8/29/02 Certificate of Publication and Posting re : Increase Funding for Public Works Facility g . 8/29/02 Certificate of Posting and Publication re : Trumansburg Road Water & Sewer Improvements h . 8/21 /02 tax grievance decisions (2 ) i . 8/ 15/, 02 letter from C . Gardener of Tompkins County Community Beautification Program re : Requests for Proposals j . 9/02 Newsletter from Tompkins County Senior Citizens Council k . 7/02 Cayuga Heights Fire Dept Monthly Report 23 . Consider Adjournment . ADDITIONAL AGENDA ITEMS 1 . Consider Approval of the Ithaca Town Capital Budget and Expenditure Plan for the Year 2003-2007 2 . Discussion of Tompkins County Industrial Development Agency 3 . Recommendations of the Benefit Assessment Committee for 2003 Interfund Borrowing , Benefit Rates , and Cash Reserves 4 . Authorization for Change Order 1 to the General Construction Contract for Renovation and Expansion of the Public Works Facility September 9, 2002 Town Board Meeting Approved October 3, 2002 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY , SEPTEMBER 9 , 2002 AT 5 : 30 P . M . 215 NORTH TIOGA STREET, ITHACA, NEW YORK • THOSE PRESENT : Supervisor Valentino , Councilwoman Russell , Councilman Lesser, Councilman Burbank , Councilman Niederkorn OTHERS PRESENT : Tee-Ann Hunter, Town Clerk ; John Barney , Attorney for the Town ; Dan Walker, Town Engineer; Fred Noteboom , Highway Superintendent ; Jon Kanter; Director of Planning ; Al Carvill , Budget Officer; Judy Drake , Human Resources Manager; Andy Frost , Director of Building and Zoning ; Bob Romanowski , Ithaca Fire Department ; Steve Balon , Ithaca Downtown Partnership ; Mike Koplinka- Loehr; Rosalind Grippi ; 9 Orchard Hill Road , Ithaca ; Carolyn Mallory , 1009 Taughannock Boulevard ; Bill Khiker, 277 Burns Road ; Jim Hilker, 255 Burns Road ; Ric Dietrich , Ithaca Youth Bureau ; Wypkelien Steenhuis , Town of Ithaca ; Bill and Sharon Hilker, 271 Burns Road ; David Yearsley , 156 Cascadilla Park ; Johhn Yntema , Conservation Board ; Joel Baines , 250 Burns Road ; Doug Stauffer, 275 Burns Road EXCUSED : Councilwoman Grigorov ; Councilman Klein CALL TO ORDER : The meeting was called to order at 5 : 35 p . m . and Supervisor Valentino led the assemblage in the pledge of allegiance and a moment of silent reflection on September 11 . AGENDA ITEM NO 3 — Report of Tompkins County Board of Representatives (Attachment # 1 — Tompkins County Administrator 's Recommended 2003 Budget — Summar Mike Koplinka -Loehr appeared before the Board on behalf of the County Board of Representatives. County Budget - Mr . Koplinka- Loehr provided a copy of the executive summary of the County Administrator' s budget recommendations . He summarized those recommendations as follows : The County will cut 20 positions ( 10 filled ; 10 unfilled) and impose a 22% tax increase . - County Library would decrease its hours from 62 to 55 - Youth Bureau Outings Program would not be funded - There would be 1 fewer Deputy Sheriff Certain services in the Health Department would not be funded : Dental 1 Hygenist , Community Health Educator - Flood Hazard Mitigation would ) not be continued - Support for the County' s portion of the AIDs work outreach education services would be decreased 1 September 9, 2002 Town Board Meeting Approved October 3, 2002 - 1 Assessor position would not be filled which will affect the timeliness of reassessing commercial property - Some of the Welfare to Work services regarding training and employment preparation would diminis 1 of 2 positions in Weights and Measures would be cut . - There would be 1 less Prosecuter in the District Attorney' s Office Driving While Intoxicated Coordinator would go from full time to half time - 21/2 staff people would be cut from various Alternatives to Incarceration Programs Program Committees of the County Board are meeting in September. Mr. Koplinka- Leohr invited Board members to "weigh - in " with representatives . Program Committee recommendations will go to the full Board in October. Public Safety Communications Facility Update — Bids were opened in late August . It will probably take 3 months , with consultant's help , to review the bids . The cost variation is between 10 . 8 and 15 . 5 million dollars . There are a variety of configurations of towers in those proposals . Communications Center Building — Will be going up on Warren Road . The County has opened bids for this project . It looks like it ' s going to be over cost by several hundred thousand dollars . County is working with the architect to get the cost back in line . Department of Transportation Relocation Siting — The County is looking at a site out in Dryden . It looks like the site that has been proposed is going to go forward with the support of the Dryden Town and Village Boards . Mary Russell asked about the road maintenance budget . Mr. Koplinka- Loehr stated that the County Administrator recommended $700 , OOOs This amount would enable the County to pave 15 miles of road per year. Mr. Koplinka- Loehr thought the County needed to pave 16 miles per year "to kind of catch up to the status quo of adequate roads , we ' re below adequate" . Mr. Koplinka- Leohr confirmed that the County Administrator had recommended no funding for the Ithaca Downtown Partnership . Mr. Koplinka- Leohr stated that in looking ahead to 2004 the County anticipates a 15 % tax increase to "keep things the same" . AGENDA ITEM NO . 4 — Report of Fire Commissioners (Attachment #2 — written report) Mr. Romanowski appeared before the Board with Fire Commission ' s monthly report . 2 September 9, 2002 Town Board Meeting Approved October 3, 2002 Mr. Romanowski added to his report that they were working on legislation requiring reimbursement for false alarms caused by deliberate acts of vandalism or un - inspected alarm systems . Councilman Niederkorn questioned whether there would be any savings in not sending all the trucks out to every call . Mr. Romanowski stated that the first three or four minutes of a fire call are the most important . To send a single squad car out to check whether or not there is a fire would defeat the purpose of having an alarm answer. It is usually a three-truck response for a house or building fire , especially when there are people involved . An automobile will usually be one of those trucks . For a fire in a shed there might be just one truck , a pumper, and a small squad car. Depending on what the fire call is and what the circumstances can be , determines the number of trucks that go out . Supervisor Valentino asked that , as the Fire Department works on getting fees and revenues , they make certain those fees go into the Fire Budget and not the general fund . Mr. Romanowski stated they would . . Mr. Romanowski told the Board that he would be bringing a copy of the Fire Commission ' s Budget as quickly as he could . He will include a copy of the budget code . Mr. Romanowski asked Mr. Carvill if the "2% money ( had ) been sent over to the City? " Mr. Carvill told him it would be in the morning ' s mail . Agenda Item No . 5 — Persons to be Heard Ithaca Downtown Partnership (Attachment #3 — In Lieu of Payment Rationale, Memo from T. Hunter, and Maps) Steve Bacon introduced himself to the Board as Treasurer of the Ithaca Downtown Partnership . He stated his " real job" is with Tompkins Trust Company . Mr. Bacon appeared before the Board to ask them to increase the Town ' s " like-kind" payment to the Partnership . In 2002 , The Town paid $967 . 00 . Applying a 1 . 7699% rate to $2 , 850 . 00 of assessed value for the Town Hall , subtracting 25% for the Post Office , the requested 2003 contribution is $3 , 783 . 13 . The City donates about $ 58 , 500 . 00 and they have committed "that will come in next year for the most part" . The Partnership is charged with keeping the Commons clean , litter-free , and maintaining some of the plantings . The County was contributing • $ 10 , 143 , but at this point they've eliminated that line item . The Partnership will ask the County for a reduced contribution rather than a line item cut . Mr. Bacon left a copy of the Partnership ' s ten -year plan and a set of "financials" with the Board . 3 September 9, 2002 Town Board Meeting Approved October 3, 2002 Supervisor Valentino presented figures indicating the County has been paying only 31 % of what they should if the 1 . 79 percentage rate is applied to the assessed value of their properties within the Partnership boundaries . Supervisor Valentino' s stated that her proposed $ 1 , 500 . 00 contribution is in line with what the County has been paying . Mr. Bacon stated that the Partnership raises quite a bit of its own money through various special events . Their total budget is about $311 , 000 . Rosalind Grippi appeared before the Board with the following statement regarding the 2002 West Hill Sewer Improvement Project : "On July 29th we had not yet been informed of the reduction in the scope of the project that was made by the Capital Projects Committee. We were speaking to the original plan. Therefore, our statement to the Town Board on July 29th was not totally appropriate to the circumstance of the revised project. We would like you to include this statement in today's minutes. " Ric Dietrich , Program Coordinator, Ithaca Youth Bureau Outings Program (Attachment #4 — Outing Options — 2003; Outings Program 2001 Annual Report) Mr. Dietrich appeared before the Board to ask for the Town to show support for continued County funding of the Outings Program . He distributed copies of "Outings Options — 2003" and the Outings Program 2001 Annual Report , Mr. Dietrich asked for a letter from the Town to its County Board Representatives asking them to support funding as outlined in the Youth Bureau ' s "Outings Option — 2003" . Supervisor Valentino told Mr. Dietrich that she would discuss the proposal with the Recreation Partnership and Joint Youth Commission . Agenda Item No . 7 — Public Hearing — In the Matter of the Providing of Proposed Water Improvement to be Known as the Town of Ithaca 2002 Burns Road Water System Improvement Project in the Town of Ithaca , Tompkins County, New York Pursuant to Article 12-c of the Town Law . Supervisor Valentino opened the public hearing at 6 : 30 p . m . Notice of the hearing was properly published and posted . Agenda No . 5 (continued ) — Persons to be Heard Bill Mallory , Caroline Schooley- Mallory , and Bruce Schooley appeared before the Board to appeal a water bill they received for their cottage at 1009 Taughannock Boulevard . 4 September 9, 2002 Town Board Meeting Approved October 3, 2002 Mr. Mallory explained to the Board that he had received a bill for usage of 1 , 250 , 000 gallons of water, in a 6-week period , in an unoccupied cottage , where the water was shut off . The bill was received between May and August of 2001 . Upon receipt of the bill , Mr. Mallory reported that they called Judy Bower at Bolton Point . There must have • been a break in the line , a frozen line , during the previous winter. Mr. Mallory stated that his brother- in - law had checked on the cottage before a February visit to the Mallory' s . Approximately 6 weeks later , he checked again and found water running and the meter turning over rapidly . He called Bolton Point and shut the water off and gave them a meter reading . Mr. Mallory told the Board that he and Mrs . Mallory do not know what happened , explaining that they had not been to the cottage for several years during which time it was unoccupied . Mr. And Mrs . Mallory were at the cottage in August of 2000 with a plumber to attempt to see if it was worth turning the water on . They turned the water on briefly . " Pipes all over the place were not working . We turned it back off at the cottage level , asked the plumber to go up and turn it off at the road . That was the last time we were there until we get this bill where we have this excessive usage . Obviously we feel . . . we' re asking for some accommodation . " Supervisor Valentino reported that she had spoken to Bolton Point to get the history of the project . She stated that what the Board looks at in forgiving any bill is were we somehow responsible , either Bolton Point or the Town of Ithaca . She asked for and received a detailed account of the happenings from Bolton Point . According to the customer history , the Mallory' s used to call Bolton point to come and pull the meter in the winter and close it down . For some reason they stopped doing that . Following is their discussion with the Board: Mrs . Mallory - -We were not aware of it . We had a rental manager, James Gardener, and he ' s the one that did it . When we shut everything down and stopped renting it we did not know about pulling the meter. We have a record that apparently the last time that was done was 1998 . Supervisor Valentino — You have received several warning letters that you hadn 't done the readings that go back to 1996 on this meter . Mrs . Mallory — And again , I think probably the last full rental we rented it in the summer of 1996 , weekly rentals at that time . And then I believe we began the shut off . Mrs . Mallory - The last time we dealt with Gardener was February of 1996 probably . • Then we did rent it in the summer of 1996 . We did not rent it again in the winter because there were some massive repairs needed . And this was the ostensible reason , we knew that we were not going to be able to do them right away and we shut it down . Part of it was that we were waiting for the sale of my mother' s house . Attorney - What was the nature of the repairs to be done ? 5 September 9, 2002 Town Board Meeting Approved October 3, 2002 Mrs . Mallory — It ' s a 100 + year-old cottage and it needed roofing and it needed porches shorn up . In the meantime , the basic core of the house is solid . The kitchen at that time is . . . one of the things we 've really appreciated and the Town has a great deal to do with . . . is that sewer and water coming out because we had a very old septic system and we were probably contributing to the problems in the lake . And so this has been something that was very nice and very workable . However, we ' re butted up against , well we ' re 300 feet from the road where - the sewer is and it ' s about a hundred foot drop so you can picture why we lost so much . . . the escape of the water down that hill . And part of what we ' re now having to do which wasn 't in the original plan to shore up the cottage , is that the kitchen which is the point at which the pipe , it butted up against shale stone , so that there is going to be a portion of pipe that is above ground and so it was at that juncture , I guess actually if it came into the house something along there that it broke loose . As far as we can tell now , this is based on having gotten workmen in there to take a look and see what happened . Attorney Barney — The repairs that you were planning to make in 96 were not plumbing repairs . Mr. Malolory — No , in fact we made no plumbing repairs . What we did the summer that we came and thought that we were going to open it up , this would have been 2000 , when we had the plumber in and realized the repairs , he was going to do a temporary plastic piping , we said no . We shut everything back off and had him shut it off because we knew we were going to do more major repairs and we just thought we ' ll wait and tie this in to the more major repairs . So we just shut it back up . Did what you have to do with the grinder pump to make it winterized , put antifreeze and everything in it that we need to do , and shut it up and left it . That was in probably August of 2000 . Mr. Mallory — We did . . . when the water and sewer went up the road we hired Becks to put the ditch in where the water and sewer could go down to the cottage so we had that trench going down to the cottage . That was probably 92 . 1 forget when the water came up there . I believe it was the Town Engineer that gave us the idea of the grinder pump and taking the sewerage all the way to the road which , believe it or not , environmental wise , still works . That part of it takes electricity and during the time that the water break was the electricity was turned off and so , therefore , no sewerage could be returned to the sewer, everything ran into and under the cottage and on out to the lake . We ' re just now replacing the kitchen floor because of all that . To your point of meter reading , we ' ve been for the last few years very sporadically getting up . We 've obviously been here . . . Supervisor Valentino — You 've received many letters and your payments have been late many , many times . Mr. Mallory — Some of them have been going to the cottage where there ' s no one to respond to them . What we did do and I guess I spoke to you about the fact we had told Bolton Point we were not in the area and couldn 't do meter readings . I guess I 've 6 September 9, 2002 Town Board Meeting Approved October 3, 2002 gotten responses that "Well we don 't do meter readings" . But I was always under the impression , I think again from Gardener, and I did find a place where we were charged for meter readings . Supervisor Valentino — What you were charged for, I think , was when we went out and read the meter and pulled your meter and shut it . There ' s a fee for that . Mrs . Mallory — I don 't think the meter was ever pulled even when they went out that time . Supervisor Valentino — When was that? Mrs . Mallory — In November 9 of 2000 . They read the meter at that time . And we requested that they do that since we were not in Town . I don 't know that we specifically requested this , but in periods of time we 've asked for it . Mr. Mallory — Each time that I 've managed to read the meter, I call it back in and tell them it 's shut off , this is the reading , this is the reading until we get back up here and get the water back on again . Supervisor Valentino — When did you call them last to shut down your meter? Let me just tell you that the plumber that you hired to shut the meter off at the street has really no authority to do that . Those meters are only to be shut off by Bolton Point personnel . That' s their equipment . Dan Walker — Most of the plumbers know that they are not to turn the valves off . The plumbers that we work with regularly , if there is a shut down , they call and then have someone from Bolton Point come out . Supervisor Valentino — I don 't know what happened . Apparently he didn 't shut it down properly if it was still running and you had a breakage . And it 's unfortunate that when you stopped having Mr. Gardener that you didn 't realize that what he was taking care of for you every year was having that meter read and pulled so that it was winterized for the winter and so that seems to be what happened . From what I read from the record that they gave me , we do a 20% audit of all the Towns every year . On 8/ 16 of 2001 when they did the 20% audit they realized that there was a high reading and contacted you that there seemed to be a problem there . Mrs . Mallory — We have no record of that . . Mr. Mallory — They contact us , but we have evidence from Bruce that there was a reading , he took a reading earlier in the winter as soon the . . . Supervisor Valentino — This record says 8/ 16/02 so that ' s when they realized there was an extremely high reading . One of our staff people called William Schooley , that's your brother, and said you had a large consumption . 7 September 9, 2002 Town Board Meeting Approved October 3, 2002 Mrs . Mallory — He had actually , I guess , done the reading . He reported to them when he found the water and found the dial spinning around and shut it off . He reported to them at that time they asked him to go and make a reading . And he did that and got back to them . That was in March . But I can 't find where they got back to us until August . Supervisor Valentino — August 17th Judy called your brother. Supervisor Valentino — As far as I can tell , and the Board can ask some more questions , I 've reviewed this , I think it is unfortunate seeing as it' s property that you don 't live in and maintain that you didn 't have the meter pulled and read as had been the practice in the past because that' s what should have happened . It' s unfortunate that your plumber didn 't seem to know that you should have contacted Bolton Point because that' s how that meter would have been taken care of and winterized properly . If they had been called to do that . Again , your bill has gone to the County Assessment a couple of times because you 've been so late in paying that , and I guess that the Board can ask you some questions at this point , but I can 't see where either the Town or Bolton Point has been in any way responsible for what has happened . That' s my assessment . Councilman Burbank — What is the amount of the bill ? Supervisor Valentino — About $9 , 000 . 00 Mr. Mallory - We attempted to pay the taxes and we sent a check for the full year' s taxes last January and it was returned to us because it did not have the $7 , 209 . 00 for water. Supervisor Valentino — That' s the law . We cannot accept a tax bill unless it is for the total amount . That' s why they returned it to you . Mr. Mallory — That ' s a combination of $3 , 673 . 34 , which is water charge , and $2 , 739 . 44 which is sewage charge . And there is no way , I mean the water was leaked , but the sewage definitely , there was no sewage , it was turned off . Supervisor Valentino — Our water sewer fees are based on water charges . Al Carvill — inaudible comment having to do with the re-levy of water charges onto the real property tax bill. Mrs . Mallory — I think I even have something ( inaudible) and one of the reasons that we had shut down the house was because we were going through an extremely busy period . We knew we couldn 't handle things up here . I recognize our business . . . Mr. Mallory — I ' m also aware that we ' ve had more than one plumber work with turning the water off at the road , and we ' d had no problem the previous year. We ' d had 8 September 9, 2002 Town Board Meeting Approved October 3, 2002 another plumber the previous year who went down in the pit , turned it off , cleaned out the cottage . This is the second time . So we had no problem with the previous 99 -2000 . We went through the same process 2000-2001 . Councilwoman Russell — Do we have any flexibility here ? I mean , it' s been re- levied . Supervisor Valentino — It' s been re- levied already so it' s on the tax bill at this point . Al Carvill — It' s cleared off the tax bill , actually . Supervisor Valentino — What do you mean ? Al Carvill — In terms of their delinquent account , that doesn 't show as delinquent anymore . It comes over to the County for collection . We have received payment for that already . We 've been paid . Their record is zero . They owe a tax lien to the County . They don 't owe a water and sewer bill , they owe a tax lien now . Councilwoman Russell — It' s really a County decision at this point . Al Carvill — inaudible Councilman Lesser — In terms of the leak itself , it' s most unfortunate . One can imagine how that could happen but regrettably I think it does represent real cost for the Bolton Point system to have supplied that water. Mr. Mallory — It does not represent cost to Bolton Point for the sewage , however. Councilman Lesser — I ' m just getting to that point , Sir . I was just going to say that as far as the sewage is concerned , if indeed it can be established and I think it should be very easily , that indeed none of that water was recycled through the sewer system I would consider it completely inappropriate to charge people for a service that in no way did they use . And indeed the way that we charge sewer, although I realize it' s a convenience for the system , I think is really a little bit inappropriate for people who water gardens and so on . I realize we need to accommodate that , but when you water your garden , your lawn as we do now , we don 't pay it . Now there case is a lot more . . . Supervisor Valentino — Oh yes we do . Councilman Lesser — No , we pay the sewer fee , but we don 't use the sewer. • Supervisor Valentino — That' s right . Councilman Lesser — So it ' s just merely a convenience a billing arrangement which I think is levied to some degree broadly unfairly , but I think in terms of this couple seems to me completely inappropriate to charge them for a service that indeed they in no way 9 - September 9, 2002 Town Board Meeting Approved October 3, 2002 utilized . If we have to return some money to the County because they paid for something they shouldn 't have been charged for, I think that' s . . . . Attorney Barney — If Mr. Eddy comes in the door next week and says , I ' m sprinkling my O garden . . . Councilman Lesser — I ' m not saying that we ' re going to do that . Attorney Barney — I ' m only raising that because I think you have a precedential question here . There ' s no question about it , there are some circumstances where the way the water / sewer charges are set up there ' s some detriment . On the other hand , people put things down the sewer sometimes that don 't come through the water pipes . So , I mean , there ' s a give and take a little bit there . You folks are the policy makers , and you make your decision obviously , but I recognize that if you make a decision here that alters the bill for these folks , as sympathetic as their case may be , I can 't believe there aren 't other sympathetic cases out there that may come in the door and you may be establishing a precendent inaudible Councilman Lesser — It seems to me , if people can establish that they didn 't use a service , I can 't see how in good faith we can charge them for it . Supervisor Valentino — Our policy is and has been that that ' s exactly the way that we charge our sewer rate . It ' s the only way that we can really charge is based on our water usage and everyone pays that . Councilman Lesser — It doesn 't mean it' s right . Supervisor Valentino - Well why would it be wrong ? Councilman Lesser — Because they didn 't use it . Supervisor Valentino — Well , one , then we have set a precedent . And these are bills that have been delinquent for a long time without any effort to pay , that went to levy , that could have probably been at least talked through it at some point . But we have a system in place of how we collect that money . If there was something here that showed that the Town of Ithaca or Bolton Point had been remiss in our responsibilities then we would and we have for people made refunds for them because their, you know , we did something wrong , it was a break and we should have been able to been aware of . This has always been the way that we 've done it based on talking to Dan , talking to Bolton Point , let' s go over it carefully , if there ' s something here that we mis- stepped about then they' re absolutely right they' re entitled to get because that was our responsibility . In this • case , these folks have a responsibility to this property that they own and for many years they were doing fine by having Mr. Gardener take care of it and having it done properly . Then for some reason they stopped doing that and that' s not our fault . 10 September 9, 2002 Town Board Meeting Approved October 3, 2002 Councilman Lesser — I don 't think in any way the leak is the fault of the Town or Bolton Point . The point I ' m raising is the point they raised , is it appropriate to charge somebody sewage when they didn 't use that service ? There is a cost of associated • with using the sewer, they didn 't use that , is it an appropriate thing to charge them for a service that they didn 't partake of ? Councilman Burbank — Bill 's raised two good points here . We have a general case critique of our system and the specific . I have actually gotten similar complaints exactly along the lines that Bill is raising . I ' ve always argued back that essentially it' s a wash . Short of putting meters on our sewers it generally works fairly well . I think here we have a situation of hardship and I would like to see some flexibility on the part of this Board , at least see if we can address the sewer part because they actually did not incur that cost . Yes it' s our general policy , yes it makes sense , in general . I think this is a specific case where we should be somewhat flexible . I should also acknowledge at this point that many , many years ago I knew Bill , we were fraternity brothers . Supervisor Valentino — Let me just point out that we have very large water users in our system that we know do not use any sewer at all , not at all . And yet they pay this on a regular and on going basis as their commitment to the benefit charge . What are we going to do ? Are we going to have Ithaca College and Cornell University and all those places coming in our door saying , well , in fact they have come in and asked not to pay some of those sewer charges and they had to pay them . I think we have to be very careful here . If we want to change the policy on how we' re charging sewer then we need to do it in a way that is going to be fair and equitable to everyone . To make a specific change in one case where people have over a number of years failed to pay their bill and have been delinquent in that bill and not taken care of their property and have a main break I think we are beginning to tread in dangerous territory . Councilman Niederkorn — I had a question , my question was , what are our options? What can we , in fact , do ? I understand the principle that Bill and Will are talking about . In terms of this particular case and what Al has told us , what can this Board do? Mr. Walker — Let me just explain where the expenses come from to the Town . We' re actually buying the water from the City . We ' re already paying the City more for the water than we ' re collecting from the customers in that area . We pay the City for sewer treatment based on the amount of water that flows through meters that are connected to facilities that have sewer service . Councilman Niederkorn — I think I understand the system , but I ' m wondering now , they've asked us for some relief . What kind of relief are we entitled to give them ? Mr. Walker — Well that' s , that' s , how much you want to . . . we ' re paying for the water, we ' ve already spent that money . For the sewer money , there ' s probably more latitude . 11 September 9, 2002 Town Board Meeting Approved October 3, 2002 Supervisor Valentino — When you say there was no cost to us for sewage , that ' s not correct because we pay our sewage to our joint ownership plant based on water consumption . So the sewer plant has charged us for that sewer use . Councilman Lesser — That ' s' a very fair point . If it ' s a cost to us , it ' s their responsibility . We may , as a Board , want to make a recommendation to the City that they reconsider refunding this charge for the service they didn 't use . We paid for it , we paid the City . Supervisor Valentino — Actually we paid our joint entity . Mr. Walker — Approximately half of what our water bill is goes to the sewage treatment plant . About half of the water rate stays in our own budget to pay for maintenance on the system . Of what we 've paid for the water about half of the $2 . 00 , about $ 1 . 00 per thousand gallons , is money that' s gone into the sewer budget for maintenance of the sewer system . It has not been paid directly out to another entity . It' s used in our budget year to pay our expenses of maintaining the system but it is not , you know , like a dollar of it goes right to City , boom . Supervisor Valentino — It goes to the O& M budget of the joint entity . Councilman Niederkorn — I still haven 't had an answer. My question is , can we waive this entire bill ? Can we cut it in half? Can we reduce it by 10% ? Can we do nothing at all ? Other than talking about the principle involved and how the operation takes place , what are we in fact able to do for these people ? Councilman Burbank — What could we legally do if we had the will ? Mr. Walker — Roughly $3 , 000 . 00 or $2 , 5000 . 00 of that was for the sewer. Mrs . Mallory - $2 , 739 . 44 Mr. Walker — Of that , roughly half of that was already paid out to the City and the rest of that was used within our budget . If there was any money that hadn 't been spent yet it would have been on the half of the sewer that we spent on our own resources . Mrs , Mallory — Could I say something too , just in the characterization that concerns me . We talked with Bolton Point several times . We tried to contact I guess was it you I don 't know who . In other words , we were not trying to be remiss , delinquent , not do something . We were searching for answers . We were slow . We were not the speediest on it . We didn 't get here until , in fact I was trying to search and found out that there was a meeting tonight . We ' re normally not here . I guess what I ' m trying to say is to characterize us as delinquent is not quite accurate . We were trying to protest a bill and , therefore , we didn 't act on it . That ' s all . 12 September 9, 2002 Town Board Meeting Approved October 3, 2002 Supervisor Valentino — You 've been delinquent on paying bills since the late 90s . Do you have the history on this? We 've had a long-standing problem with money, collecting money from you folks , is what it comes down to . Bruce Schooley - I would like to take some of the responsibility for this because I 've been in the Ithaca area since Gardener had it . I was aware that these letters from Bolton Point had been coming to this post office box here in Ithaca and I failed to notify them that they didn 't have their (inaudible) not notifying them so that Bolton Point had billed them directly to West Virginia . Supervisor Valentino — This has been re- levied on the tax roll for three tax years . would call that more than a little slow . Mr. Mallory — Can you explain what that means? Attorney Barney — The records that we have here show that from February of the year 2000 through the end of the year 2000 the bills weren 't paid . Mrs . Mallory — Oh it can 't be , because they didn 't even know about it until after February of 2000 . Attorney Barney — I ' m not talking about the big one . Even your routine bills , which are a quarter of $29 . 50 , they were not paid on time . They were re- levied in the end of the year 2000 . You paid them with your tax bill presumably in January of 2001 , but it was a delinquent bill at that point . And then the November 2000 bill , there ' s a penalty added to that . The February of 2001 , there' s a penalty added to that . Then May , there ' s a penalty added to that . So , I would suggest that all those bills were not paid on a timely basis either. And then there was a re- levying of the total amount for the entire year which included now the big amount which resulted from the leak at the end of 2001 . Mr. Mallory — Since the 9 - 1 billing , that ' s 9- 1 till what , 10- 15 , we were working trying to find answers for what it was . We had heard something from Bruce , he had called and until we got this on paper we' d had no knowledge really of . . . Attorney Barney - . . . of what the big bill was for. Our records indicate that Bolton Point did advise somebody that there was a very high reading . Mr. Mallory — We reported to Bolton Point in March . Mrs . Mallory — Bolton Point did not find the reading . We reported it . Attorney Barney — I ' m sorry , but the record we have indicates that Bolton Point was not advised of it until there was a reading that came in that was considerably higher and out of the ordinary and that' s what flagged it for them . That wasn 't until August . Mrs . Mallory — Do they have a record ? 13 September 9, 2002 Town Board Meeting Approved October 3, 2002 Supervisor Valentino — Yes they have a record . Mrs . Mallory — But do they have a record of when they contacted us , because the O record we have is six months or so later? Attorney Barney — August 17th ' 01 Judy called William Schooley regarding large consumption and that' s why Mr. Schooley told them there had been a water line break and he found it in the winter of the last year and turned the water off at that time . Mr. Schooley responded he was aware a large bill would be expected . And then there was some communications from you folks on September 24th about a month later. Bolton Point , basically , on August 15th received a meter- reading card , received with high readings , so that was the first time they were aware that there was something out of the ordinary . Then staff called the owner and then on August 16th they did an audit and they verified the high reading and on August 17th , the day after they received notice of it , they were in contact with Mr . Schooley . I don 't see that Bolton Point or our folks at the Town , they responded pretty quickly when they learned of the situation , but they didn 't learn of it in part because you folks weren 't sending in the meter reading cards going back the early part of the year. Owning property carries with it responsibilities and one of those responsibilities is to keep good track of what you ' re using and what you ' re consuming and what your utilities are . You ' re asking the Town or somebody else to absorb a cost that you have created by not being on top of the situation . Mrs . Mallory — We were asking Bolton Point to do the reading that we would pay for it if they did it . We were not in a position to have anyone here who could read it . There are some very distinctly . . . I don 't want to go into . . . that I can 't just necessarily ask him to do it . Attorney Barney — I understand the problem , but Bolton Point is not set up to do meter readings . It' s a self- reading system . Mr. Mallory — What happens when there are . . . do all property owners have to assume when there are frozen line breaks rather than being normal usage and the meter being set back to what it was . Attorney Barney — Yes . If a line breaks and you 've got water pouring through the house that ' s the homeowner' s problem . Mr . Mallory — We have it shut off at the house . We had shut off at the road . We do not know what happened . Attorney Barney — Well something wasn 't shut off at the road . Where did the break occur? Did it occur between the road and the house ? Mr. Mallory — Our side of the meter. 14 September 9, 2002 Town Board Meeting Approved October 3, 2002 Supervisor Valentino — So somehow your meter was not shut off properly . It wasn 't any of our people that did that . Our people weren 't even there . • Attorney Barney — To be honest with you , this is the first I 've heard about the problem , so legally I ' m a little bit not in a position to advise you terribly comfortably . I ' m concerned about . . . the first question that comes to my mind is a constitutional prohibition not of making gifts and then the question here whether we would by paying part of the bill because this is basically what you ' re doing , making an unconstitutional gift . I would hesitate recommending that you consider doing that until I 've had a chance to look at it and see whether we can construct it , if you chose to and wanted to , rather than of making a gift as a forgiveness of an obligation . The problem is that the time that you could have done that probably without a lot of worry about the gift would have been when the bill came out and before it got re- levied because once it got thrown on the tax bill it' s now been collected . We have the money so we ' re now writing a check to somebody . The other possibility might be to try and soften the blow for you folks and spread and basically say we' ll see if we can cut a deal with the County and say that instead of them having to pay $9 , 000 . 00 whatever the amount is right now that it get paid over a period of time and I ' m not sure but what the County might buy into that given this rather extraordinary set of circumstances . But it would not necessarily involve any forgiveness of any amount , basically spread the pain over a little bit longer period of time . Something like that I ' m fairly comfortable with if the County was willing to go along with it . Supervisor Valentino — Why don 't we do that . I can 't promise you anything . Mr. Mallory — Can you advise us on what our next step is ? To either go to the County or whatever? Supervisor Valentino — I think we can talk to the County ( end of tape) Attorney Barney — Is the meter out of there now? Mrs . Mallory — It' s not because we ' re having the workmen work on it and they need access to water right now , but it will be out of there as soon as . . . I guess there ' s also a , I guess so many months of the minimum rate equals to amount to pull it so there ' s a certain amount of well do you pull it , at what point do you pull it that it' s rewarding to pull it , in other words how many months does it take to minimum read . . . Attorney Barney — Given your experience I ' m not sure I ' d worry too much about whether it' s economically to do it with the minimum read because you may get another leak at • some point and all of a sudden you ' re hit with a $3 , 000 . 00 bill . I would strongly urge you , when you ' re done with your workmen there , if you ' re not going to be able to have somebody read that meter quarterly locally and get that meter card in on a timely fashion and you ' re not having anybody occupy the place , I would pull that meter even if it cost you a couple hundred dollars because that ' s like buying an insurance policy to avoid this kind of a situation ever occurring again . This is an expensive lesson . 15 September 9, 2002 Town Board Meeting Approved October 3, 2002 Mr . Mallory — We did read the meter. We told Bolton Point it was shut off . This is the reading until we turn it back on when we come back up next summer, the following summer, or the following summer. Mrs . Mallory — I guess I feel as if it was never clarified to us until , I believe , this spring about pulling the meter and that' s the first that I became aware that that was the only thing that could be done to clarify . . . Attorney Barney — That ' s the guarantee that you won 't have a bill like this . Mr. Walker — On this type of an installation it' s not our typical installation , usually a house that is 50 feet away from the street has the meter inside the building and the property owner is still responsible for the piece of pipe between the street and the meter, but we use a copper pipe and it' s buried 4 feet below grade so it ' s never going to freeze and the reliability is quite high . On Taughannock Boulevard , because the topography is very difficult and the rock is there we have quite a few installations where the pipes are buried shallow or not even buried and they' re insulated and heated and it scares me because they are very prone to failure . Unless you are keeping a close eye on it , you can get into a problem like you 've gotten into . There probably is a valve on the house side in the meter pit that could be turned off so that you wouldn 't have to worry about it going down the street . Our curb stop is buried 5 feet down and when that is turned off , there ' s no way you ' re going to get any water down your system so that' s where the reliability comes in . When we go up to pull a meter, we have to turn it off at the curb stop . Supervisor Valentino — I have your card here , your phone number, is that where I can reach you ? Mrs . Mallory — Yes . If necessary the work number as well . Al Carvill — To attempt to assist to get enough information from the County to see if there is a remedy here , of course the preparation of a new 2002 tax bill is a question . The charge back to the Town of Ithaca from the Finance Office of the tax roll adjustments those will be the two questions that are of importance . In order to satisfy that , can I ask you a question ? Have your received a going to tax sale notice ? Mr. & Mrs . Mallory — No . Supervisor Valentino — I think I asked that question of the County and they said they probably wouldn 't do it until next year if they' re still delinquent . Mrs . Mallory — We 've only missed last January and we only missed last January because when we sent it in and we sent the entire thing in . . . 16 September 9, 2002 Town Board Meeting Approved October 3, 2002 Attorney Barney — Let me make it absolutely clear to you , it only takes one year and it' s just a question . . . and I ' m not sure what the time frame is between the time the January tax bill is delinquent and the County will foreclose , but it' s not a long time , maybe a year, • a year and a half . You want to be very careful and make sure that you ' re getting your mail and stuff because all they' re required to do is send you a notice that you ' re going to tax foreclosure and you could all wake up the next morning and discover that somebody else owns your property . Supervisor Valentino — This is not just a water and sewer bill . Al Carvill — I simply asked that question in an effort to try to find a remedy to assist you . Attorney Barney — But they have some discretion over when they take it to sale . That ' s where I ' m hoping we may be able to cut some sort of an arrangement with the County . They' re not going to do this over 20 years , it' s going to be something that' s going to have to be done in a fairly short . . . like a 2 or 3 year period . Mr. Mallory — Thank you for your time . Agenda Item No. 7 — Public Hearing in the Matter of Provide of a Proposed Water Improvement to be knows as the Town of Ithaca 2002 Burns Road Water System Improvement Project (Attachment #5 — Memo from Jon Kanter) Jim Hilker, 255 Burns Road , appeared before the Board stating that he desperately needed public water to his property . It has been a bad situation since he built the house . Unsuccessful at drilling a well , he tapped into a spring on the property . It works okay until things get dry , or winter comes along , or there is a rainstorm . The water is gone during dry times and winter times to completely mud filled from runoff and rain . It is very unhealthy and a very nasty situation which he has been dealing with since 1984 / 1985 . The thought of getting public water is fantastic . He really hoped the Board would support and approve the project . David Yearsley whose children attend daycare at the home of Sharon Hilker appeared to support Ms . Hilker in her request for water. Supervisor Valentino closed the public hearing at 7 : 18 p . m . Jon Kanter reported that the Planning Department had filed the Notice of Intent with New York State Department of Agriculture and Markets at the end of August . There is a waiting period that could , potentially , run 65 days . If word is received before that , the Board can take action . Supervisor Valentino commended the Planning Department on putting the information in front of the State . Councilman Lesser asked if construction would be possible this construction season ? Mr. Noteboom stated it would probably not happen until spring . 17 September 9, 2002 Town Board Meeting Approved October 3, 2002 Ms . Hilker asked if there was anything she could do to hurry the process . Mr. Kanter referred her to the Tompkins County Board of Agricultural and Farmland protection as the body that may be able to relate the situation ' s urgency to the State . Following Board action there will be an additional 30 -day waiting period required for the O permissive referendum process . Unfortunately , the Town can take no action , such as conditional approval , until we hear from the State . Mr . Walker stated that he had done much of the work on the bid documents so that we will be in a position to move quickly once we hear from the State . John Barney stated that the project could go to bid prior to the 30- day referendum period with the understanding that we would not accept any bids until the 30-day referendum period has expired . Mr. Walker stated that he could have the construction documents ready for the October meeting . If the Board authorizes the documents to go to bid at the October meeting the Town could approve the contract at the November meeting . The actual construction time could be 2 or 3 weeks in November / December. Supervisor Valentino stated that if approval comes in that is out-of- sync with the Board meetings , a special meeting could be called so that the project can be moved along . Agenda Item No . 8 — Set Public Hearinq on the Proposed Cable Francise Agreement Supervisor Valentino reported that she was expecting a draft cable franchise agreement from Time Warner. It is an agreement that takes out the I - NET part . It will have a window for negotiations with the City so that the Town can include Pegasus ; the other municipalities will not have Pegasus . Supervisor Valentino stated that she will probably propose that the Town raise the franchise fee from 2% to 3% . Part of that increase will be to pick up the lost revenue from " Road Runner type things" that are no longer subject to the franchise . The other part of the increase will go toward funding Pegasus . There will be some language in the agreement regarding the laying / placement of underground and overhead cable so that it does not interfere with Town or private property . Supervisor Valentino reported that she has spoken with the State ' s Public Service Commission . She did not feel we would need to spend the $ 1 , 000 . 00 that had been approved for a cable franchise consultant because it appears that the Public Service Commission will pick up , at no cost , the work that consultant would do . They are willing to come and meet Supervisor Valentino soon . The people from the Commission said they felt , because the other franchise group had collapsed , the Town would not be bound by the October 11th deadline . Even if we are bound by it , if The Town resolves to deny the contract , legally it would take so long before it came to hearing that we could probably get it resolved . 18 September 9, 2002 Town Board Meeting Approved October 3, 2002 TB RESOLUTION NO. 2002437 - SET PUBLIC HEARING ON THE PROPOSED CABLE FRANCHISE AGREEMENT • RESOLVED , that the Town Board hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York , on the 3rd day of October, 2002 at 6 : 30 p . m . for the purpose of considering the proposed cable franchise agreement . RESOLVED , that at such time and place all persons interested in such agreement may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , said publication to occur not less than ten days before the day designated above for the public hearing . MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . Agenda Item No 9 — Discussion of the Tentative Budget and Tax Rate for 2003 Supervisor Valentino reported that the proposed budget contains no tax increase and no increase in our benefit charges for the year 2003 . In light of the high tax rate the County is planning to impose and the increased school tax , Supervisor Valentino felt we should try to do everything we could to hold the line and not put any extra burden on people if it can be done without endangering the Town ' s own budget . To achieve that goal , Supervisor Valentino proposed a 15 -year serial bond instead of a 5-year bond anticipation note to fund $800 , OOOs of the Public Works Facility . The interest rate is so good and the Town could pay it off ahead of time . The other thing she will be asking the Board to approve is a revenue anticipation note of $300 , 000 for the money expected from the sale of the old town hall . Councilman Lesser stated he felt the idea of bonding for 15 years for the Public Works facility was an excellent idea . He advised caution in borrowing money in anticipation of the sale of the old town hall . Supervisor Valentino stated that the Town had already committed to spend $300 , 000 out of the Town Budget for the Public Works Facility . If the money were to be raised by a tax increase it would require $43 . 00 for every one hundred thousand dollars worth of assessed value . 19 September 9, 2002 Town Board Meeting Approved October 3, 2002 Councilman Lesser asked the Board to consider a Transportation Committee recommendation that the Town contract with the Tompkins County Sheriff' s Office for additional traffic patrolling service . The Committee requests that the Town hire , on an experimental basis , an officer for an average of 8 hours a week , over a 6- month period , at the $45 . 00/ per hour overtime fee . The Sheriff' s Office would cover the cost of the vehicle . Expense for the 6- month period is $9 , 000 . The Committee has been collecting data on volume and speeding information so they are able to target areas where they may request the additional patrolling . Supervisor Valentino relayed a question by Councilman Klein regarding the $ 10 , 000 . Risk Retention Fund . Councilman Klein questioned the contribution when the fund seems to be so healthy and we are not using the money at a very fast pace . Al Carvill responded that , historically , the Board has wanted to set aside money annually . Mr. Carvill was continuing that contribution until instructed otherwise by the Board . It may be something to look at . The proposed ibudget contains about 1 million 5 for the West Hill water connection . We are paying the City more than we are charging our customers and "way" more than we would pay Bolton Point . If we do this project , annually savings would be between $ 150 , 000 and $200 , 000 a year. Those savings would pay the total debt service on the project . Supervisor Valentino reiterated that the Town should be able to hold the tax rate . She assured them , in response to comments from Councilmen Niederkorn and Lesser, that if it looks like this will jeopardize the Town ' s future she will be back in front of them recommending a tax increase . Agenda Item No . 10 — Consider Adoption of Policy regarding Request for Proposal for Commercial Insurance This action follows discussion regarding the policy at the July meeting . TB RESOLUTION N0.2002438 — Adoption of Policy Regarding Request for Proposals for Commercial Insurance Policy. WHEREAS , in 1994 the Town hired a consultant to review the commercial insurance coverage , limits , deductibles and the process ; and WHEREAS , the consultant recommended to the Town Board that they do a Request For Proposal ( RFP ) every three years to assure they are getting competitive rates from the Agent , but a policy by resolution was never adopted ; and WHEREAS , the Human Resources Manager recommends that the Town Board adopts a formal policy regarding RFP ' s for commercial Insurance ; and 20 September 9, 2002 Town Board Meeting Approved October 3, 2002 WHEREAS , the Human Resources Manager recommends that the RFP ' s should be performed every five (5) years versus three (3) years as recommended by the consultant , since the RFP shops more for an agent than the insurance company ; and WHEREAS , it has been practice to require the agent to provide three (3) competitive quotes from different insurance companies each year for the Human Resources Manager to review and make a recommendation to the Town Board ; now, therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby adopt the following policy : Requests For Proposals for Commercial Insurance shall be done at a minimum every five (5 ) years or at the request of the Town Board . The selected insurance agent shall provide the Human Resources Manager with at least three (3) quotes from insurance companies for comparison and recommendation to the Town Board every year by November 1St And be it further RESOLVED , 2003 will be the first year of the five (5 ) year RFP cycle . MOVED : Supervisor Valentino SECONDED : Councilman Lesser VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously. Agenda Item No . 11 - Consider Setting a Public Hearing to Amend Special Land Use District No . 7 - Ithacare - to Allow for a Pavilion and Not Require Minor Changes to Come Back to the Town Board for Approval and Consider Referral to Planning Board for Recommendation (Attachment #8 — Memo from Jon Kanter) Jon Kanter told the Board that , basically , there were two parts to the Ithacare request : 1 ) To modify the Special Land Use District to allow a single pavilion larger that 200 square feet . The proposal is for a 2 , 900 +/- square foot pavilion . • 2) To modify the provision that , basically , makes every significant change in the original Ithacare site- plan come before the Town Board as well as the Planning Board . Councilman Niederkorn recommended that the Planning Board seriously question the need for such a large pavilion and hoped that , architecturally , the pavilion would have 21 September 9, 2002 Town Board Meeting Approved October 3, 2002 some character . Jon Kanter stated that the plan has been submitted but the Planning Department has not yet looked at it in detail . Councilman Burbank stated that the second request was even more substantive . He a advised establishing some thresholds for the projects . Councilwoman Russell concurred with that recommendation . The Board requested that Mark Macera attend the October meeting to address their concerns regarding the project . Setting a public hearing was tabled until the October meeting . Mr. Kanter recommended that the project not be scheduled for the October Planning Board Meeting and wait until Town Board review . Attorney Barney will draft legislation setting forth criteria that will probably parallel the criteria in the Town ' s new zoning ordinance regarding items that can be modified without Planning Board approval . Agenda Item No . 12 — Accept Resignation of Clifford Blizard from the Conservation ' Board TB RESOLUTION NO. 2002- 139 - Acceptance of Resignation of Clifford Blizard From the Conservation Board WHEREAS , Clifford Blizard of the Conservation Board turned in his Letter of Resignation to Supervisor Valentino on Friday , August 16 , 2002 to be effective that date ; now , therefore , be it RESOLVED , that Town Board of the Town of Ithaca does hereby accept the resignation of Clifford Blizzard , from the Conservation Board , effective August 16 , 2002 , MOVED : Councilman Burbank SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . TB Resolution No. 2002 — 140 - Resolution of Appreciation Of the Town Board of the Town of Ithaca WHEREAS, Clifford Blizard was appointed to the Town of Ithaca Conservation Board in January 2000, and has served as Chair of such board since January 2002; and WHEREAS, Mr. Blizard submitted his resignation on said board effective August 19, 2002 and will be relocating in order to pursue a doctoral degree in environmental studies; and 22 September 9, 2002 Town Board Meeting Approved October 3, 2002 WHEREAS, Mr. Blizard has been a significant member of the Board, who has devoted much personal time and energy to Conservation Board projects, including serving on the Environmental - Review Committee and the South Hill Conservation Zone Committee, as well as taking part in numerous other special projects that required many site visits, meetings, and examination or preparation of reports; and WHEREAS, Mr. Blizard 's education and experience in the natural sciences and his passion for environmental concerns has been a valuable asset to the board, and WHEREAS, Mr. Blizard's exuberant energy and sense of humor will be missed by staff and fellow members of the Conservation Board; and WHEREAS, the Town of Ithaca is indebted to Mr. Blizard for his contributions and service to the town and its citizens in these capacities; and WHEREAS, the governing Town Board wishes to express its appreciation to Mr. Blizard, upon acknowledgement with regret, of his resignation; Now, Therefore, Be It RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, acknowledges with regret, the resignation of Clifford Blizard as a member of the Conservation Board; and expresses its sincere gratitude to Mr. Blizard for his diligent and dedicated service to our community. MOVED : Councilwoman Russell SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . Agenda Item No 13 — Consider Appointment of Don Weir as Chair of the Conservation Board through December 31 , 2002 TB RESOLUTION NO 2002- 141 - Appointment of Conservation Board Chair WHEREAS , the Chair of the Town of Ithaca Conservation Board has resigned ; • and WHEREAS , The Conservation Board requires the leadership of a Chair to serve the remaining term of office until December 31 , 2002 ; and 23 September 9, 2002 Town Board Meeting Approved October 3, 2002 WHEREAS , Don Weir has served as Vice-Chair since January 2001 , and on occasion , when necessary , has most ably served as Acting Chair; now , therefore BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby appoints Donald Weir to serve as the Conservation Board Chair for the term effective September 10 , 2002 and ending December 31 , 2002 . MOVED : Councilman Burbank SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser , aye . Motion carried unanimously . Agenda Item No . 14 — Consider Appointment of Contrad Istock to Conservation TB RESOLUTION NO . 2002- 142 = Appointment of Conservation Board Member WHEREAS , a vacancy exists on the Town of Ithaca Conservation Board ; and WHEREAS , The Conservation Board recommends the appointment of Conrad Istock ; now , therefore BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby appoints Conrad Istock to serve on the Conservation Board for the term effective September 10 , 2002 and ending December 31 , 2003 . MOVED : Councilman Lesser SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously Agenda Item ,No . 15 — Consider Authorization to Close Capital Reserve Account "Town Highway Garage and Administrative Building " TB RESOLUTION NO. 2002= 143 — CLOSING OF CAPITAL CASH RESERVE ACCOUNT — I"TOWN HIGHWAY GARAGE AND ADMINISTRATIVE BUILDING " WHEREAS : At the November 9 , 2000 Town Board meeting under Resolution no . 169 the capital project reserve fund was created for the future " . . . cost of acquisition or construction of buildings and facilities for the Town Highway Department , including 24 September 9, 2002 Town Board Meeting Approved October 3, 2002 replacements and/or additions to the Town Highway Garage facility and other buildings and structures , " and • WHEREAS : As of July 31 , 2002 reserved cash totaled $ 182 , 475 . 06 , and WHEREAS : At the July 29 , 2002 Town Board Meeting under Resolution No . 126 this governing Board authorized and directed transfer of cash in the establishment and funding of the Capital Project — " Public Works Facility Construction and Renovation " , and WHEREAS : In accordance with this Board directive reserve cash totaling $ 182 , 475 . 06 was transferred , now therefore be it RESOLVED : That this governing Town Board declares and directs the closing of the cash reserve account as created on November 9 , 2000 , MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank, aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . Agenda Item No 16 Discussion of Possible Additional Borrowing for Public Works Facility Pending Sale of Old Town Hall Discussed in conjunction with Agenda Item No . 9 — Budget and Tax Rate for 2003 . Aqenda Item No 17 Consider Declaration of Obsolete and Surplus Computer Equipment TB Resolution No 2002444- Surplus Computer Equipment WHEREAS , the Town of Ithaca owns the following PCs , monitors , printers : Make Model Serial # Dec PC ( Laptop) 433 SE 2L41410520 Compaq Deskpro 2000 6715HWC2P173 AST Premium 140 US138206J CYTRI 286 None • Compaq Deskpro 2000 6715HWC2PO47 Compaq Deskpro 4000 6734BNL7U632 Compaq Deskpro EP 601OCJNKA065 Compaq Deskpro 2000 6736BK55P947 25 September 9, 2002 Town Board Meeting Approved October 3, 2002 Apple Laser Writer Select 310 BG307ODD121 HP LaserJet 4 PLUS USFC205656 HP LaserJet 6L JPHDO04003 Xerox Inkjet Color Docuprint M750 PP9134665 HP Deskjet 540 SG49LI80CR Samtron SC428TX+ X9434017006 CTX 1562CLR KFO-53903857 Compaq V50 733BC05OB305 Compaq V50 733BC05OB307 Sanyo Pro - Ponent TV/VCR monitor 53701309 Summagraphics SummaSketch III Professional which are no longer needed and have no remaining salvage value beneficial to the town ; and WHEREAS , there would be a cost to the Town to dispose of such equipment by junking it ; and WHEREAS , it is the recommendation of the Town Supervisor compliant with Section 318 of the State Education Law , and Section 104 (c) , of the General Municipal Law governing disposal of surplus equipment to seek the approval of this governing Town Board to declare these pieces of equipment obsolete , now , therefore , be it RESOLVED , the governing Town Board of the Town of Ithaca does hereby declare the said PCs , monitors , and printers as obsolete surplus equipment . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . Councilman Burbank asked that the Town responsibly dispose of the equipment and stated that he would forward to Town staff the name of a non - profit organization that may take the equipment . Agenda Item No. 18 — Consider Awarding 2003 Health Insurance Coverage to Blue Cross / Blue Shield TB RESOLUTION NO. 2002- 145 — Award Health Insurance Provider. 26 September 9, 2002 Town Board Meeting Approved October 3, 2002 WHEREAS , Univera will no longer be offering health insurance as of December 31 , 2002 , therefore , the Human Resources Manager did a Request for Proposals for a health insurance program for 2003 ; and WHEREAS , there were 4 proposals received and evaluated by the Human Resources Manager and presented to the Town Board at the August 12 , 2002 meeting for review ; and WHEREAS , the Human Resources Manager recommends the proposal submitted by Blue Cross Blue Shield of Central New York for the Participating Provider Organization ( PPO) plan as the provider of health insurance for the 2003 contract year ($ 10 co-pay level and $5/$ 15/$30 drug rider level ) , at the rates of : $245 . 38 for individual coverage $503 . 52 for double coverage $723 . 40 for family coverage ; Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the proposal submitted by Blue Cross Blue Shield of Central New York for the Participating Provider Organization ( PPO ) plan , as the provider of health insurance for the 2003 contract year at the rates provided above ; and , be it further RESOLVED , the Town Board authorizes the Town Supervisor, with the advice of the Attorney for the Town and the Human Resources Manager, to enter into agreement with Blue Cross Blue Shield of Central New York for health insurance coverage for the 2003 contract year, using the PPO plan at the $ 10 co- pay level and using the $5/$ 15/$30 drug rider. MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser aye . Motion carried unanimously . Agenda Item No 19 — Consent Agenda • TB RESOLUTION NO. 2002- 146 — Consent Agenda Items. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items. MOVED : Councilman Lesser 27 September 9, 2002 Town Board Meeting Approved October 3, 2002 SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . TB RESOLUTION NO. 2002446a — Town Board Minutes of July 29, 2002 and August 12, 2002 WHEREAS, the Town Clerk has presented the minutes for the Town Board Meeting held on July 29, 2002 and August 12, 2002 to the governing Town Board for their review and approval of filing; NOW , THEREFORE , BE IT RESOLVED , the governing Town Board does hereby approve for filing the minutes for the meeting held July 29 , 2002 and August 12 , 2002 as presented at the September 9 , 2002 board meeting . MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . TB RESOLUTION NO. 2002- 146b - Town of Ithaca Warrants. WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . Voucher Nos . 5487 — 5623 : General Fund Townwide 52 , 497 . 88 General Fund Part-Town 41239 . 71 Highway Fund Part-Town 1273937 . 40 Water Fund 677475 . 32 Sewer Fund 20 , 689 . 34 West Hill Improvement 39187 . 10 Stone Quarry Rd Reconstruction 83 . 70 Trumansburg Rd Sewer 545 . 00 28 September 9, 2002 Town Board Meeting Approved October 3, 2002 Biggs Water Main 545 . 00 Risk Retention 101 . 00 Fire Protection Fund 14 , 778 . 00 • Lighting Districts 996 . 99 Trust & Agency 31957 . 84 TOTAL $297 , 034 . 28 MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . TB RESOLUTION NO. 2002= 146c — Bolton Point Warrants. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now , therefore , be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers . Voucher Numbers : 406 , 465-526 Operating Fund : . $ 156 , 318 . 51 1998 SCADA Capital Project : $ 2 , 676 . 65 2001 Backup Electrical : $ 1 , 800 . 00 TOTAL $ 160 , 795 . 16 MOVED : Councilman Lesser SECONDED : Councilman Burbank 29 September 9, 2002 Town Board Meeting Approved October 3, 2002 VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . TB RESOLUTION NO. 2002- 146d — Establishment of Standard Work Day for NYS& Local Retirement. WHEREAS , New York State and Local Retirement Systems requires municipalities to set a standard work day to report all employees participating in the New York Retirement System ; now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby set the following standard workday for the following classifications as required by the NY State and Local Retirement System : 7 . 5 hours per day 8 hours per day Director of Planning Highway Superintendent Director of Building & Zoning Director of Engineering Budget Officer Deputy Highway Superintendent Town Clerk Parks Maintenance Manager Human Resources Manager Water/Sewer Maintenance Supervisor Network/ Records Specialist Assistant Director of Engineering Assistant Director of Planning Civil Engineer Assistant Director of Building & Zoning Working Supervisor Environmental Planner Heavy Equipment Mechanic Planner Senior Engineering Technician Administrative Assistant Engineering Technician Bookkeeper to the Supervisor Maintenance Worker Principal Account Clerk Heavy Equipment Operator Deputy Town Clerk Motor Equipment Operator Court Clerk Automotive Mechanic Assistant Secretary Laborer Senior Account Clerk Typist Playground & Seasonal Worker Senior Typist General Manager Keyboard Specialist Production Manager Secretary to the Supervisor Distribution Manager Human Resource Specialist Administration Manager Instruments and Controls Mechanic/Operator 6 Hours per day Water Treatment Plant Operator Elected and Appointed Officials Distribution Operator Technical Services Assistant Administrative Assistant Senior Account Clerk/Typist Account Clerk/Typist 30 September 9, 2002 Town Board Meeting Approved October 3, 2002 MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . TB RESOLUTION N0s 2002- 146e - Approval for Conservation Board Members to Attend 2002 Conference on the Environment WHEREAS , attendance at conferences on environmental issues has proven to be a valuable educational experience for the Town 's Conservation Board members , and WHEREAS , the New York State Association of Environmental Management Councils and New York State Association of Conservation Commissions is holding their 2002 Conference on the Environment on October 4-6 , in Corning , New York , and WHEREAS , it will be beneficial to the Town to send members of its Conservation Board to this conference , and WHEREAS , the current Conservation Board budget includes sufficient funds for this purpose , NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca does hereby approve the attendance of Conservation Board members Elissa Wolfson and Barney Unsworth to the New York State Conference on the Environment on October 4-6 , 2002 , in Corning , N . Y . at a cost not to exceed $501 . 00 , which includes registration ($ 65 each ) , and meals (totaling $ 135) , and lodging (totaling $ 180 . 00) and mileage ($28 each ) . MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . 31 September 9, 2002 Town Board Meeting Approved October 3, 2002 TB RESOLUTION NO. 2002446f - APPROVAL FOR TOWN STAFF AND PLANNING BOARD MEMBER TO ATTEND NEW YORK PLANNING FEDERATION PLANNING & ZONING CONFERENCE WHEREAS , there are many new developments impacting the Town regarding land use , zoning and other regulatory issues ; and WHEREAS , the New York Planning Federation ( NYPF) is holding its 2002 Planning & Zoning Conference from September 29th through October 2nd 2002 , in Saratoga Springs , New York , which provides programs and workshops on a number of current planning and zoning topics , basic training for planning and zoning board members , and continuing education credits for professional staff ; and WHEREAS , it will be beneficial to the Town to send staff and a member of the Planning Board to this program ; and WHEREAS , the current Planning Department budget includes sufficient funds for this purpose ; BE IT RESOLVED , that the Town Board of the Town of Ithaca does hereby approve the attendance of Jonathan Kanter, Director of Planning , and Fred T . Wilcox III , Chair of the Town Planningq Board , at the NYPF 2002 Planning & Zoning Conference from September 29t through October 2"d , 2002 , at a cost not to exceed $ 1 , 400 . 00 , which includes registration , accommodations , meals , and other travel expenses , charged to Account 88020 . 403 ; and BE IT FURTHER RESOLVED , that the Town Board of the Town of Ithaca does hereby approve the attendance of John C . Barney at the above- referenced NYPF Planning & Zoning Conference , representing the Town of Ithaca as Attorney for the Town , expenses of registration , accommodations , meals , travel and other, to be borne by Mr . Barney . MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser , aye . Motion carried unanimously . TB RESOLUTION NO. 2002446G — REGULAR APPOINTMENT OF HUMAN RESOURCES MANAGER. 32 September 9, 2002 Town Board Meeting Approved October 3, 2002 WHEREAS , Judith C . Drake has worked for the Town of Ithaca as the Human Resources Manager provisionally since her promotional appointment on May 7 , 2001 ; and WHEREAS , Judith C . Drake has successfully completed the non -competitive exam for Human Resources Manager and is on the eligible list ; Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the regular full time appointment of Judith C . Drake as Human Resources Manager, effective September 9 , 2002 ; and be it further RESOLVED , a eight ( 8) week probationary period applies and shall end effective November 4 , 2002 , with no further Town Board action required if there is successful completion of the probationary period as determined by her supervisor, Catherine Valentino ; and be it further RESOLVED , this appointment does not change Judith C . Drake 's job classification , hourly wage or benefits . MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . TB RESOLUTION NO. 2002- 146h - Approval of Change in Bolton Point Abstract Audited August 12, 2002 WHEREAS , there has been a change in the amount of Bolton Point Voucher #422 from Doug ' s Trash audited by the Town Board at their August 12 , 2002 regular meeting ; and WHEREAS , the amount of that voucher was changed from $45 . 00 to $ 18 . 00 ; now , therefore , be it RESOLVED , that the governing Town Board of the Town of Ithaca hereby approves a reduction in the total amount of the August 8 , 2002 Bolton Point Operating Fund Abstract of Audited Vouchers from $ 146 , 987 . 17 to $ 146 , 960 . 17 . MOVED : Councilman Lesser SECONDED : Councilman Burbank 33 September 9, 2002 Town Board Meeting Approved October 3, 2002 VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank, aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . Agenda Item No. 20 — Report of Town Committees Purchase of Development Rights The purchase agreements are on John Barney' s desk . Councilman Lesser stated that the Board would need to decided how they were going to publicize that acquisition . Sewer Contract Committee Supervisor Valentino reported that the Sewer Contract Committee now has a facilitator, a retired 2-star air force general . TCAD and the Chamber of Commerce came up with the proposal for and are funding his time . Transportation Committee (Attachment #6 — Outline of Transportation Plan) One of the tasks before the Committee is to prepare the Transportation Plan that is proposed in the Comprehensive Plan . They are developing a detailed outline of what that Transportation Plan might look like . Councilman Lesser invited comments from the Board and staff . The document attempts to set out the plan ' s objectives and what will be included . Councilman Burbank reported he had received complaints regarding an increase in traffic in Forest Home as a result of work on the Route 366 Bridge / Judd Falls Road realignment . The Board discussed that the alternate route goes through Cornell ' s private property . Signage redirecting traffic through the University would require consent from Cornell . Mr. Noteboom reported that Cornell was not pleased by the idea of redirecting traffic through the campus . No one knew precisely how long the road would be closed and Mr. Noteboom stated that he would try to find out . Jon Kanter invited Board members to look at Maps he had posted in the Boardroom . One was the original 1968 Highway Master Plan the Town Board had adopted . It contains proposed roadways that never happened . It is the Town ' s Official Road Map . Mr. Kanter told the Board that the Highway Master Plan needs to be updated . Kevin Denton , a summer intern , put together a map showing new roads that have been built since 1968 that do not appear on the "Official" map . A third map shows the updates in the State , County , and Road system , along with the Town parks . This map functions as an internal , official map , but has not been adopted by the Town Board . Mr. Kanter suggested that the Transportation Committee and the Town Board may want to discuss what the Official Highway Map should show . Recreation Partnership Pursuant to conversations with budget people at the County , Supervisor Valentino reported the partnership would be fully funded . There will be no cuts in money for all the other youth programs , with the exception of the Outings Program . 34 September 9, 2002 Town Board Meeting Approved October 3, 2002 Other monies coming from the County totaling $22 , 000 and funding Gadabout and either the Senior Citizens or Human Services , are still in the County budget . �. Bolton Point Commission Supervisor Valentino reported the Commission had sent a letter to the City stating they needed to hear from the City , with specifics , if they were interested in joining Bolton Point . A response that did not meet the deadline and upset the Commission was received from the Mayor. The letter did not answer the questions and re-stated the City' s request for a guarantee that there will be no rate increase to City water customers . That is a guarantee that cannot be made . At the Committee ' s last meeting they attempted to draft a response telling the City it was difficult for the Commission to come up with strong reasons why the City would make a good partner in Bolton Point . The upshot of the discussion was they have a very good facility that has no debt and will meet the needs of the current partners for many years to come . The City is asking them to take on the responsibility of 14 million dollars worth of debt . They will need to convince the Commission that it would be a benefit to them to include the City in the partnership . Agenda Item No 21 — Report of Town Officials (Attachment #7— Written monthly reports Highway Superintendent Mr. Noteboom reported that he had received a call from Jeff Jordan who expressed interest in building ball fields , working with the Town . Mr. Jordan claims that his group can get outside funding and they are willing to volunteer labor. The Board told Mr . Noteboom to invite by Jordan to speak at an upcoming meeting . Councilwoman Russell told Mr. Noteboom that she had heard from a Stone Quarry Road resident , Nancy Barrett , that someone removed the barricade on Stone Quarry and tried to go up the road . Mr. Noteboom stated that they had been having a few problems and he has reported them to the Sheriff' s Office . Town Engineer Mr. Walker reported on the break- in , through a basement window , at the old town hall . The police have investigated the incident and written it up as a burglary . The basement window has been boarded up . The police will keep a close eye in it . Attorney for the Town Attorney Barney reported that he had appeared in Albany regarding the Bostwick Road appeal . He didn 't like the tenor of the judges ' comments , which centered on whether or not the matter was moot because the building is already built . Allotted 10 minutes , Attorney Barney was able to argue for 15 . He did not like the tenor of the question because it suggests that they are focusing on the issue of "mootness" . In the course of the argument Attorney Barney reports stating that the Town attempted to be reasonably 35 September 9, 2002 Town Board Meeting Approved October 3, 2002 decent about this and did not want to apply for a preliminary injunction and stop the project cold and questioned whether we should we be penalized at this point . Agenda Item No. 22 — Review of Correspondence There were no questions or comments about the correspondence Additional Agenda Item No . 1 — Consider Approval of the Ithaca Town Capital Budget and Expenditure Plan for the Year 2003-2007 (Attachment #9 - Written Recommendations) The proposed Capital Budget and Expenditure Plan includes repairs to Stone Quarry Road . The Capital Planning Committee revised the existing plan to include those and they are before the Board for approval . Some of next year' s paving projects were postponed . TB RESOLUTION NO. 2002447 — APPROVAL OF THE ITHACA TOWN CAPITAL BUDGET AND EXPENDITURE PLAN FOR THE YEARS 2003 — 2007 WHEREAS : At the July 8t" Ithaca Town Board Meeting the Capital Projects & Fiscal Planning Committee presented a Capital Expenditures Budget for the year 2003 along with recommendations , and WHEREAS : At this meeting the Board discussed (July 8t" Board Minutes , Agenda Item 13) those recommended projects including a reprioritizing of Highway Capital Projects for year 2003 as a result of the needed repairs on Stone Quarry Road , and WHEREAS : In light of the Stone Quarry Road emergency repairs this governing Town Board asked the Capital Projects & Fiscal Planning Committee to re-evaluate , assess and prepare a revised Capital Plan for year 2003 , and WHEREAS : The Capital Projects & Fiscal Planning Committee is returning to the Town Board with the Revised Capital Expenditures Plan for 2003 dated September 3 , 2002 ( attached ) for review , discussion and budget approval for the Town of Ithaca 2003 Budget , and therefore be it RESOLVED : That this governing Town Board has discussed , reviewed and approves the Ithaca Town Capital Expenditures Plan for the 2003 Budget , and be it further RESOLVED : That this governing Town Board directs the Town Supervisor and Budget Officer to include expenditures for the recommended projects in the Town ' s 2003 Budget . MOVED : Councilwoman Russell SECONDED : Supervisor Valentino 36 September 9, 2002 Town Board Meeting Approved October 3, 2002 VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried • unanimously . Additional Agenda Item No . 2 — Discussion of Tompkins County Industrial Development Agency (Attachment # 10 — Letter from Supervisor Valentino to The Tompkins County Industrial Development Agency)) Supervisor Valentino reported that she had received a call from Mike Stamm , Tompkins County Industrial Development Agecny , in response to her 8/28/02 letter regarding the proposed Industrial Development Agency financing for the College Circle LLC apartment complex . In that letter, Supervisor Valentino stated her plan to speak at the September 18th public hearing to voice the Town ' s opposition to the proposed financing . Mr. Stamm wants to set up a meeting with the Town and Phil Proujansky or College Circle Associates , LLC . Additional Agenda Item No . 3 — Recommendations of the Benefit Assessment Committee for 2003 Interfund Borrowing , Benefit Rates , and Cash Reserves. TB RESOLUTION NO 2002- 148 — Approval Of The Retention Of Current Water And Sewer Benefit Assessment Rates, Lonq- Term Interfund Bond Borrowings Between The Water & Sewer Funds, And The Creation And Establishment Of Benefit Assessment Cash Reserves (Attachment # 11 WHEREAS : The Water & Sewer Special District Assessment Review Committee (The Committee) held a meeting on September 4 , 2002 for the purpose of ( 1 ) reviewing the current and future status of the " benefit assessment" rate for both the water and sewer funds , (2) reviewing and consideration inter-fund borrowing and repayment capabilities between the Water and Sewer Fund for certain Capital Projects as identified in the Town ' s Annual Capital Budget for 2003 and (3) the creation and establishment of cash reserves in both the Water and Sewer Funds , and WHEREAS : Detailed cash flow , revenue , fund balance and rate schedules (attached ) were reviewed by The Committee in determining and assessing the fiscal ability of the Town Sewer Fund to lend $ 1 , 950 , 000 to the Water Fund to complete certain capital projects as scheduled within the Town ' s 2003 Capital Budget Plan ($450 , 000 — Trumansburg Road Water Main Improvement and $ 1 , 500 , 000 — West Hill Inter- Connecting Water Line) , and • WHEREAS : The Committee also discussed the future water & sewer infrastructure needs in assessing the necessity and purpose for creating and establishing reserved cash accounts within each respective fund to meet potential future infrastructure repairs , and improvements , and 37 September 9, 2002 Town Board Meeting Approved October 3, 2002 WHEREAS : The Committee recommends to this governing Town Board that ( 1 ) the current water and sewer benefit assessment rates of $55 and $75 per unit , respectively , are adequate and reasonable rates in raising sufficient monies for the payment of existing indebtedness including the herein referred to inter-fund borrowings , (2 ) it is fiscally prudent for the Town to internally borrow the needed funds to commence and complete the construction of the Trumansburg Water Main Improvement and the West Hill Inter-Connecting Water Line at an annual interest rate not to exceed 3% for a term of ten ( 10) years , and , lastly (3) encourage the creation of cash reserves with any and all excess benefit assessment rate monies to meet future needs for improvements and repairs of the Town ' s water and sewer infrastructure , and therefore be it RESOLVED : That this governing Board approves ( 1 ) the current per unit benefit assessment rates of $55 for water, and $75 for sewer for the 2003 tentative budget , (2 ) the inter-fund borrowing of monies to fund the herein referred to water projects and (3 ) the creation of appropriate cash reserve accounts for the future needs for, improvements and repairs of the Town ' s water and sewer infrastructure systems , and therefore be it further RESOLVED : That this governing Board approves , authorizes , and directs the Town Supervisor, Town Budget Officer together with the Town Engineer and Town Attorney to prepare and execute appropriate capital budgets , cash reserve bank accounts and Inter- Fund Notes and any other documents deemed necessary for future project review and approval of the Ithaca Town Board , MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn . Additional Agenda Item No. 4 — Consider Authorization For Chanqe Order 1 to the General Constructionh Contract for Renovation and Expansion of the Public Works Facility TB RESOLUTION NO. 2002 449 - Authorization for Change Order 1 to the General Construction Contract for Renovation and Expansion of the Public Works Facilitv WHEREAS , The Town of Ithaca in August 2002 , entered into a contract for General Construction for renovation of the Town Hall with Streeter Associates for the Original Contract Sum of $ 1 , 157 , 000 . 00 , and ; WHEREAS , The Contractor has submitted a proposed substitution for the Specified Roofing System , with an $ 8 , 000 Credit to the Town of Ithaca , and WHEREAS , The Architect has reviewed and approved the substitution as 38 September 9, 2002 Town Board Meeting Approved October 3, 2002 acceptable , with the credit , now THEREFORE , BE IT • RESOLVED , that the Town Board of the Town of Ithaca hereby authorizes Change Order 1 to the contract for General Construction a credit to the Town of Ithaca in the amount of $8 , 000 . 00 , resulting in a revised Contract Sum of $ 1 , 149 , 000 . 00 . MOVED : Supervisor Valentino SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye ; Councilman Lesser, aye . Motion carried unanimously . Adjournment On motion by Councilman Burbank , the meeting was adjourned at 9 : 40 p . m . Respectfully submitted , Tee-Ann Hunter Town Clerk NEXT REGULAR MEETING THURSDAY, OCTOBER 3, 2002 AT 5:30 P. M. 39 September 9, 2002 Town Board Meeting Approved October 3, 2002 40 TOWN OF ITHACA TOWN BOARD SIGN - IN SHEET DATE : Monday , September 09 , 2002 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE PRINTADDRESS / AFFILIATION �� Mf C7 /0/ Lc a7 7 uivuS �Nj 1 ,.r. o2 yr l 1 C Cl� -N cS Q , e� �-e� I ,,pp Y.Qa rs � ISM SCG � r ' 1 � 1� C 5� /< TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Carrie Whitmore , being duly sworn , say that I am the Deputy Town Clerk of the Town of Ithaca , Tompkins County , New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: LEGAL ADVERTISEMENT: ORDER FOR A PUBLIC HEARING IN THE MATTER OF The PROVIDING OF A PROPOSED WATER IMPROVEMENT TO BE KNOWN AS THE TOWN OF ITHACA 2002 BURNS ROAD WATER SYSTEM IPROVEMENT PROJECT IN THE TOWN OF ITHACA, TOMPKINS COUNTY , NEW YORK, PURSUANT TO ARTICLE 12-c OF THE TOWN LAW Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , NY 14850 ate of Posting : WEDNESDAY, AUGUST 21 , 2002 Date of Publication : WEDNESDAY , AUGUST 21 , 2002 Carrie Whitmore , Deputy Town Clerk , Town of Ithaca STATE OF NEW YORK) COUNTY OF TOMPKINS) SS : TOWN OF ITHACA) Sworn to and subscribed before me this 21 st day of August , 2002 . Notary Public CONNIE F. CLARK " Notary Public, State of New York = No. 01 CL6052878 1 Qualified in Tompkins County " Commission Expires December 26, 20 0v1 The Ithaca Journal Wednesday; August 21 ' 2002 IORDER FOR PUBLIC HEARING In the Matter of the Providing main on Burns Road con-' of a Proposed Water Im- ! netted to the existing water provement to be Known as I main on Coddington Rood _ the Town of Ithaca 2002 together with related an { Burns Road Water System j cillar controls service laterals, and other structures.. J Improvement Project in the 1 WHEREAS, the maximum i 'Town of Ithaca, Tompkins ro osed to be expended I County, New York Pursuant pp p it to Article 12c of the Town I b the Town of Ithaca for the' it Law. j ! aforesaid, improvement is i At a Regular Meeting of the $ 110,000 .09. The -pro- f Town Board of the Town of i + posed method of financing I Ithaca, Tompkins County, ` to be employed by said New York, held at 215 ' Town of Ithaca consists of North Tiogo . Street, in a expenditure of current rev- Ithaca, New York, on the enues and surplus funds ' 12th day of Auggust, 2002 from the Town of Ithaca at 5 :30 o'clock P.M. Prevoij ' Water System Benefited , in g Time. ; Area . PRESENT: Deputy Supervisor- I WHEREAS, it is now desired and Counci person Mary to call a public hearing for I Russell, Councilperson Da- Ithe . purpose of considering vid Klein, Councilperson Isaid plan, report and map Carolyn Griggorov, Council- and the providing of said person Williom Lesser„ Town of Ithaca 2002 Burns Councilperson Thomas Road Water System Im- . Niederkorn, Councilperson provement, and to hear all ' Will Burbank ! persons interested in the sub- ABSENT: Supervisor Cath- i lect thereof, all in accor- erine Valentino , dance with the provisions of WHEREAS a plan, "report Section 209-q of the Town and map has been duly pre Law; pared in such manner and NOW, THEREFORE, IT IS in such detail as heretofore HEREBY ORDERED, by the has been determined by' the •, Town Board of the Town of Town Board of' the Town of Ithaca, Tompkins County, Ithaca, .Tompkins County, New York, as follows: ' New York, relating to the (Section 1 . A public. hearing creation and construction will be held at 215 North pursuant to Article 12-C of Tiogo Street in said Town, the Town Law of water syys- ' on the 9th day of Septem- tem improvements to be ' iber, . 2002, at 6:30 o'clock known and identified as 'the . P. M . , to consider the Town of Ithaca 2002 Burns aforesaid plan, report and ' ' Road Water System Im map, and the question of provement, and hereinafter providing of said Town of ! also referred to as "im- Thaca 2002 Burns Road ( provement", to provide such Water System Improvement water improvement includ- and to hear all persons mg extensions, to the pres-; (interested in the subject lent Town water im - , thereof and concerning the provement, such water same and to take such ac- system improvement to be ' b nlathereon as is* required constructed and owned by : Section 2. The Town Clerk of W Town , Ithaca, and the,Town of Ithaca, Tompkins _WHEREAS, said plan re p port and map have 6een < County, New York is hereby i prepared by Daniel Walker, authorized and directed to P.E., the Town Engineer, a cause' a copy of this order . competent engineer duly li- I to be published once in The tensed by the State of New Ithaca Journal and also to York and have been filed in post a copPy thereof on the the office of the Town Clerk ' Town signboard maintained where they are available for. by the Clerk, not less than public inspection, and ten nor more than twenty WHEREAS, the area of said days before the day. des. Town determined to be l ignated for the hearing as benefited by said Town of afforesaid, all in accordance Ithaca 2002 Burns Road with the provisions of Sec- toter System Improvement tion 209-q of the Town Low. consists of the entire area^of Section 3 . This order shall said Town exceptin take effect immediately. g , ` therefrom the area The question of the adoption i contained within the Village of the foregoing order was of Cayuga Heights, and u,�n motion of Councilman WHEREAS, the proposed gein, seconded by Council- Town of Ithaca 20pr Burns woman Grigorov , duly put Road, Water System Im- to a vote on a roll call, which provement consists of the I resulted as follows: water improvements set forth •, ! Deputy Supervisor and below, and in the areas of Councilperson Russell Voting . - the Town as set forth below III } ; Aye, Councilperson Klein ; and as more' articular) ' Voting Aye, Councilperson p y 1 I. 11Grigorov Voting Aye , shown and described in said ma , plan and report Ares- i '. Councilperson Lesser Voting P ! Aye ; Councilperson - enty on file the Office of }' • , the Town Clerk: Niederkorn Voting Aye, Construction and installation f ' ' I - ° r1 Councilperson Burbank L i of a proximately 1600 feet Voting -Aye Lg jilPproxim iron oioe water ( The order was thereupon de- r, duly adopted. J IAugust 21 '. , 2002 Town Board Meeting 9 / 9 /02 Attachment # 1 Tompkins County Administrator' s Recommended 2003 Budget - SUMMARY OVERVIEW The County Administrator ' s Recommended 2003 Budget reflects an effort to trim and consolidate programs while eliminating funding for very few. When budgets are reduced radically, there is a point beyond which a program can no longer function . Cuts that go beyond what is proposed will very likely require elimination of entire programs . This recommendation stops short of that point. Thanks are due to the departments and agencies, which have been cooperative and imaginative in offering reductions and new ways of solving problems . The Human Services Coalition, in particular, has taken a big-picture approach to finding ways to retain key services with reduced County support . A total of $2 . 5 million in Over-Target Requests (OTRs) has been denied in this recommendation , reducing the total requested from $9 . 2 million to $6 . 7 million . This recommendation does not represent growth in the budget but merely restores funding for essential services that would have been lost by adherence to an across-the-board 20% cut in local funding. The reduction in OTRs includes a reduction in capital requests . Approval of all requested OTRs would have resulted in a 42 . 78% 1A increase , adding $2 .43 per $ 1 ,000 of assessed value , to proper owners ' tax bill . The budget I am recommending cuts that tax r ase to 21 . 849/0 , addin $ 1 . 24 er $ 1 ,000 of assessed value — amounting to an additional $ 116 . 56 in,County taxes for the me ian-assessed home $( 9.4 ,0_00 in 2002 ) . 2003 Co . Adm . 2002 Adopted Recommendation Difference TAX RATE $5 .69/$ 1 ,000 $6 . 93/$ 11000 $ 1 . 24/$ 11000 assessed value assessed value assessed value COUNTY TAX ON MEDIAN $534 .86 $651 .42 $ 116 . 56 HOME ( $94 ,000 ) --- IMPACT ON WORKFORCE About 20 County positions are affected by this recommendation, but less than half of that number have active incumbents . Every effort will be made to provide transfer or transition opportunities to those few who are displaced as a result of job cuts . The other positions can be reduced through attrition, reorganization , and voluntary early retirement . Further program cuts would cause more jobs to be lost . SUMMARY OF OTR RECOMMENDATIONS Due to a number of factors, the recommended budget reductions are not evenly distributed among the program committees . Certain areas of the budget simply could not be cut . These include the Public Library, which must be funded 66 . 95 %of an average of the previous two- years support . Given the recent large increases in the library ' s budget, I have recommended that the library ' s funding be held at the mandated 95 % level for the next several years . Public Safety — primarily jail requirements mandated by the state — is another area where reductions are not possible . The following table summarizes the OTR recommendations . Tompkins County Administrator's Recommended 2003 Budget - SUMMARY 2 Program Requested Co . Adm . Committee - County Cost Recommended Difference Highlights Economic 396 , 343 3711276 (25 , 067 ) Funding for the County Historian is & Workforce eliminated ; support for rural libraries has Development been reduced by $30 000 ; funding to the County library is being held to the state- mandated level . Health & 1 , 081 ,740 730 ,968 ( 350 , 772 ) Support for Drug Treatment Courts and Human various preventative programs have been Services given a high priority; several Public Health positions have been eliminated in health education , public health nursing , and dental h iene ; AIDSWork fund in red ced ; five positions in DSS ar not unded ; the Outings Program is c funded and some other Youth Bureau programs will have reduced funding ; Office for the Aging voluntarily reduced its budget by 17 % ; funding to Human Service age ies will drop by 50 000 and it is recommended that two agencies merge; OAR retains funding for core services and bail fund . Public Safety 31090 , 819 21640 ,347 (450 ,472 ) Assigned Council is maintained ; nQ, e Asst . District Attorney position is eliminated ; emergency response is maintained ; ATI programs are retained with 1 dear funding ; several Probation positions are eliminated including Domestic Violence Prevention , support staff, and director and half-time security staff at Day Reporting - ? en erDrug Courts are funded ; one ,deputy position in the Sheriffs Office is eliminated ; Sheriffs vehicle allowance is %L. decreased ; mandated jail positions are unded . Planning 303 , 183 152 , 511 ( 150 , 672 ) Planning Dept has voluntarily reduced its budget by almost 20 percent; Cooperative Extension funding is frozen at 2002 level ; Soil & Water Conservation is maintained . Public Works 11885 , 913 11510 ,271 (375 ,642 ) Facilities is maintained ; Challenge Industries cleaning contract is cut; Highway Division is funded to a level that allows short-term maintenance only . Information 98 , 701 162 , 701 64 ,000 Funds cut last year are restored to this - Technology essential internal support service . Government 593 , 153 445 , 619 ( 147 , 534 ) Weights & Measures is reduced by Operations $20 , 000 ; $ 100 ,000 of Human Rights Commission budget is funded for one year only while agency seeks direct ederaTfunding ; Board of Reps support is maintained ; 'PtibI cInformation` clerical support in Administration are retained ;_ one position in Assessment is eliminated , one position in Finance is funded for ar only , County Attorney , and Personnel support services are maintained ; Records Mgr is eliminated . Tompkins County Administrator's Recommended 2003 Budget — SUMMARY 3 COMPARISON TO OTHER COUNTIES It is important to realize that Tompkins County is not unique, and that counties all over the state are in similar situations . According to a recent survey by the New York State Association of Counties (NYSAC) , most counties have had to dip into reserves and raise property taxes as a result of increased state mandates , the shift of more Medicaid costs to the local level , and a weakened economy . A major factor in Tompkins ' County ' s budge d4lculties is a projecte 40 cent increase in the cost of mandated services . The County budgeted l million for mandated services in 2002 and by mid- year had seen a $ 1 .4 million increase in Medicai osts . Other mandated costs are going up, as well , driving the recommended allocation for 2003 to 14 3 >illion . In 2002 , eight counties adjacent or similar to Tompkins raised property taxes by 10% or more . Cortland (+ 17 . 5 %) , Clinton (+ 19 . 5%) , Columbia (+21 . 5 %) , and Putnam (+32 . 9%) counties were forced to raise taxes dramatically . In comparison to surrounding counties an4 d those with similar populations , Tompkins County is starting to catch up but still has a lower tax rate than most. Dollar- wise, Tompkins ' tax rate — even at the County Administrator' s recommended 2003 rate — is still below the 2002 median among similar counties. ( See attachment .) OVERALL RECOMMENDATION I believe that my recommendation, taken in its entirety, is balanced and realistic , if the Board intends to maintain the existing quality of life in Tompkins County . In my 0" ion,_further reductions in departments and agencies would =air their ability to deliver service expected b'y the Board and the public . If the Board determines that it is necessary to reduce the budget yond this recommendation , it should strongly consider eliminating support for program areas in their entirety . Stephen Whicher County Administrator August 26, 2002 Tompkins County Administrator's Recommended 2003 Budget - SUMMARY 4 ATTACHMENT Comparison of Real Property Tax Rates in Adjacent* and Similarly Populated Counties-- 2002 Property Tax Co . Admin . County Population per $ 1 ,000 assessed Rec. 2003 1 . Cortland! 48 , 599 $ 12 .29 2 . Cattarau us 832955 $ 11 .08 3 . Jefferson 1117738 $9 .42 4 . Schuyler* 199224 $9 . 11 5 . Steuben 98 , 726 $8 .64 6 . Madison 69 ,441 $8 .57 7 . Wayne 93 , 765 $8 .50 8 . Genesee 60 , 370 $7 .98 9 . Ca u 4 81 , 963 $7 .96 10 . St . Lawrence 111 , 931 $7 .89 11 . Tio k*2 511784 $7 .82 12 . Chemun ' . 91 ,070 $7 .44 13 . Sullivan 73 ,966 $7 .42 14 . Livingston 64 , 328 $7 . 32 15 . Columbia -zI -S 63 ,094 $7 .28 16 . Oswego 122 ,377 $6 .99 17 . Washington 61 ,042 $6 . 57 18 . Clinton ti4 , ji S 91 ,070 $6 .44 19 . Senec ` 33 ,342 $6 .41 20 . Ontario 100 ,224 $6 . 06 CT; om kins 969501 $5 .69 $6.93 22 . Herkimer 641427 $4 . 80 23 . Otsego 61 , 676 $4 .31 24 . Putnam 95, 745 $2 .26 Source: Tompkins County Administration le ATTACHMENT # 2 C✓NA ��,� E=c� r4 134aPd 194411 73W 4*5 7ff %Gq.') c7,o- 2774g¢� ) Tie �eCld.Ci� i7v.��?s 4cc.c_ ,)iu l , 7577/4 �pArlra� qtr Ti E / S. 0�iOo, ,� G? ceJ 1 .E 'c4: �. %' r2 A- �` / p W��! G>LU/ C<1 !/eL1.i' 441P <l1 r��' ��A�`1 . - A1G%i /✓E% , L- A64 (.�E �'��:✓��AleE (emu L L H /"T C- r;/ ep Me lymV r4e5; alb �C�L.i�;..r rr 9Ll C..�'�?•y, / ,a'C-� `�J��',G/'�� C��� Lrti /C�I�L'it LSE S f ' 3�1 e:00,15 .Aop&C'K vicey //10,414,e. C�offdOCl aS eoCiC; i►a, AC. q 5 &e ,ec) 06EJ Z' cTzp !9 c'�ir�/ /f�' fdCl� ,l � f.�� GCS /C/kLJ Ct ls�Y> S ctt�L•4'3 i4A. %9 rAfL /.E'er C'f�i�/% �! tits% Co ,p�� .PecAx'ss 4Aog> 4-Aitt:Fv; 44 Pi5.ec- iA� GF X i �4C5 v4 . eZachG�,rr�c:.7.r 1 �� • J '.� ( �i "T. �-- / ;�iA: e M .LAC= 15k4iTI'Cob �'& 1(WcPVt .P� /iv4v,Q , ,c� � .v7` � �, G : '€ s c� � �� �j�' °,�•�zTc+.c�s C ,U(Ucc k3 C° lr � i fj y �(� .� Cr�lhrr.� Ot.%.JCcL CVA- 7�CI%4yr• 2 e;fwCsl55 4 114 .> oic 4 A ! C?k, ! -5 IVA i>.0 , . CiiWL 71 oiz,77 , .�'GG i=9 - � /S i' S%!GL ��.9��t ?S r / •<t 7We Ci' ��•t9,fjc�_.CHiN.' S iC ,4:c-'!> T.E'./�iA/•�iL�rs= %G 13e .tjee"I vane ) /e? 2.ee< �is��1��c.�i ef` R fo*v4r/A4 1 cevz.c o`�GPz f/.4y�C �`J� i car= fuvU_5 44& ei LE'.O i`c14, ee. /z; se, f 'c trz� 0101 L "J / LC1UL LL . JCJ 0rJILrfC071 1IMAki , 0 1 N r- N INNbH- o FAUE 02 Town Board Meeting 9 / 9 / 02 Attachment # 3 TOWN OF ITHACA Agenda # 6 ANNUAL IN LIEU OF PAYEMENT " TO THE ITHACA DOWNTOWN PARTNERSHIP RATIONALE The Ithaca Downtown Partnership was created to improve the health and vitality of downtown Ithaca, for the benefit of property owners and tenants who own or lease in the business improvement district. These benefits also extend to the broader community, from people who use downtown for commerce or recreation as well as to households throughout the region who depend on a strong downtown to help maintain their property values, their jobs and their quality of life in Tompkins County. All property owners within the district pay an additional assessment to cover the costs of the programs and activities of the Ithaca Downtown Partnership . In 2002 , that assessment rate was 1 . 7699 per $ 1 ,000 of assessed valuation. Governmental entities do not make mandatory payments to the BID . Instead, when the BID was created, each governmental entity with property within the BID boundaries agreed to make voluntary payments. Since the Ithaca Downtown Partnership commenced operation in 1997 , the Town of Ithaca has paid an "in lieu of payment" in the amount of $966 . It is our understanding that this amount reflected the value of the Ithaca Town Hall building at 126 East Seneca Street . Now that the Town has moved into larger quarters at the former Post Office building at 215 North Tioga Street, we urge the Town to continue its support of the Partnership. and its efforts to upgrade and improve downtown by paying an annual amount that reflects the new value of your current real estate holdings . It is our understanding that the total assessed valuation on the Post Office building is $2, 850 , 000 . Assuming one fourth of this total would be attributable to the actual Post Office, the proposed new annual payment would be $ 3 , 783 . 13 . Total Assessed Value of 215 North Tioga $ 278501000 IDBID tax rate (2002) 1 . 7699 Total Assessment $ 5 , 044 . 22 Less Post Office space (estimated at 25 % of floor area) $ 1 ,261 . 09 Proposed " in lieu of payment 53 , 783 . 13 CJO? LJi LCJCJL LL . 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J.L.i:'�:is - �J •�:.•.,.: - � i�. h•,• ' ♦ {:. ._. - � _ {.� C J_:•:.:rr•. S. ., - ?'' )j .:'1>a - T M '. {. .;ti;. '�':�t?.� •J, t .�+=::: •,f::n• '`' ??Y{ \ Jj . ?i•:rr??' •. tt :E:Zt•,•'.y:,CT} r) ! . :' . - i -ti�T': v • . iyr � q � � rJ{{.v.vA r `_..., :x.: •: ?: < { �J :rr>••: :i• • - {: -F •y . .. :i.: :^ •::�!: v. rr }• ♦�• !. . J . :.{1. •i ::(a.i 'F.•:: . lr .,' fir' i•).:� lJ�h•N.�J . : � . { �• 'rr :' v::• :• !•1'l�' V. _ - bf• •d J J , Jr I J.'+ , r -M SS• •� fi4. YF•))G✓i+^"'' ::+5•�i.Y • x r. i'i•: i{+ .vn♦: . .:t fit . . - _ . _ . . . •. :• C+4. • J: f . . /, - 'rr'F. n , OF I T� TOWN OF ITHACA 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 www . town . ithaca . ny . us TOWN CLERK' S OFFICE PHONE (607) 273- 1721 FAX (607) 273 -5854 MEMORANDUM TO : Town Board FROM : T . Hunter DATE : September 4 , 2002 RE: Agenda Item No . 6 — Ithaca Downtown Partnership Attached are two maps prepared by Susan Ritter. The first depicts the boundaries of the Ithaca Downtown Partnership . The second shows the Tompkins County owned properties within that area . Also attached is a list of the assessed value of the County owned properties . I spoke briefly with David Squires at the County Budget and Finance office regarding what they paid to the Downtown Partnership in 2001 and 2002 . Payment in 2001 was approximately $7 , 500 . 00 . Payment in 2002 was $ 10 , 158 . 00 . The increase in amount from 2001 to 2002 was explained to me as the result of the library . I was unable , in the context of our conversation , to get a figure for their proposed 2003 contribution . Tee -Ann Hunter �.�_„` ,.�. . ,. , _""_'' ■� ■ 11_;., 1111 1■� ■111 � �■�■ �. - � � . � �. .. M mom fi - S ZI ILI zzzzzz, will 0 WALT ' M ,, . ■■ WOWLTRWA $ • t y ■,.�!1� MEOW wAk Ik ` 11 I"'■ 1�1 AR. ■■ •. .. _ 4 171. :. 3 . nF �• r o = o CD 0 = � o o v � 0o � -0 0 cn o CD � 3 � -p (D 0 1 o I 1 � ! 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In addition, we managed a contract with the Ithaca School District for a full-time position at the Alternative Community School, the Liberty Partnership Program. Outings ran additional summer programming for Dryden, Newfield and assisted the Ithaca School District with their E.S.L. program. The Outings program worked with youth from every municipality in Tompkins County. This represents four school districts and seven separate schools where the majority of our referrals come from. Outings maintain contact with municipalities through a working relationship with the County Youth Bureau, Towns and village community councils. Outings maintains constant contact with Cooperative Extensions, program managers as we co-staff six of our after school programs, with them. Ongoing contacts with each municipality' s community councils were maintained with the cooperation and support of the county youth bureau staff. Our year-end report will address each of these categories separately. 1 ) Outdoor experiential, leaming experiences in canoeing, caving, rock climbing, and winter camping. These programs are linked to outcome objectives through an agreement with the County Youth Bureau. 2) Supplemental contracted programs, such as Youth Conservation Corps, in Dryden or summer outings with Newfield and the Ithaca school districts programs through community partnership and the ESL. program. Description of Participants - Total number 212 Age Total Ethnicity Total Municipality Total 10- 15 175 African Amer. 2 Caroline 19 16-20 37 Asian 7 City of Ithaca 34 White 196 Danby 18 Multi-racial 2 Dryden/T 22 Latino 5 Dryden/V 5 212 Freeville 0 Gender Enfield 28 Males 124 Groton/T 4 Females 88 Groton/V 0 212 Lansing/T 18 Lansing/V 6 Newfield 1 Out of County 8 Town of Ithaca 30 Ulysses/ T 13 Ulyssesfv 4 Village of Cayuga Hghts 2 Unk. 0 212 Staff: Program Coordinator - Ric Dietrich; Program Leaders - Chet Salustri, Monica Bosworth, Mark Halton, a a shared staff person through Cornell University Outdoor Education. The Outings Program has set outcome objectives for all of its programs to ensure that objectives are being met. Videos and/or slides are taken throughout the year to document activities. O p O p O f7• cD j O do C� CD O cD ky �' n' •mss 'n i co 'd b CD Cm C3 p w O O r �t O O O 0 0 w ro 'r (° 0 .d n �O•h n � co o o — � • TI CD E � < y °° � o' er O co co N $ c e a• o . 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UpQ I UQ rA CD cD c�D co g a• o Outings Full Over Target Request Full Programming ! 10 Groups V Y" +W—CCaam. u Y j " Outings Light " @ 50% Funding 4 County - Funded Groups I � I $35 ,000 Spending Cuts � � hhh -1 1 .A i rvX $70,000 County k u Funding j $35,000 New . ` i Revenues/Fees 1 I Agenda # 7 Attachment # 5 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM : ,JONATHAN KANTER, DIRECTOR OF PLANNING RE : BURNS ROAD WATER MAIN EXTENSION — SEPTEMBER 9T" PUBLIC HEARING DATE : AUGUST 29, 2002 At the August meeting, the Town Board scheduled a public hearing for the proposed Burns Road water main extension to be held on September 9, 2002 . The Board decided to hold the public hearing, but to defer any actions on the water improvement project pending completion of the Notice of Intent filing process with the NYS Department of Agriculture and Markets . The Final Notice of Intent was completed and filed with the State Department of Agriculture and Markets and the County Agricultural and Farmland Protection Board on August 28 , 2002 , The State and County agencies may take up to 65 days from the date of filing to complete their reviews, but the process could be completed sooner if we hear back from the State with no negative comments. If the State takes the full 65 days to review the Notice of Intent, then the Town Board should probably wait until the November 7`h meeting to consider a SEQR determination and a resolution approving the project (triggering the 30 day timeframe for a permissive referendum) . If we hear back from the State earlier than 65 days, then perhaps a special Town Board meeting could be scheduled to consider these approvals (or they could be scheduled for the October 3rd meeting if we hear from the State before that date) . We are holding off on preparing the EAF Part II until hearing back from the State regarding any potential significant agricultural impacts . Meanwhile, please feel free to let me know if you have any questions regarding this matter. TRANSPORTATION COMMITTEE REPORZ Town Board Meeting 9 / 9 / 02 Attachment # 6 DRAFT 8/29/02 TOWN OF ITHACA TRANSPORTATION PLAN Annotated Outline Preface The Town of Ithaca has for a number of generations utilized a Comprehensive Plan for directing Town policies , particularly as regards development planning. The current Plan establishes transportation as one of seven categories of ` goals , objectives, and recommendations ' for the Town . The overall goal for transportation is identified as , "To provide a transportation system that is safe, efficient, convenient and environmentally responsible . " Specific objectives include : 1 . Reduced need for cars 2 . Appropriate transportation network 3 . Appropriate accident prevention strategies . 4 . Minimal negative impacts on people and the environment from traffic , road maintenance , road construction , noise, exhaust, etc . 5 . Future developments designed to minimize adverse impacts . 6 . Promotion , protection and enhancement of agricultural and scenic resources along rural roads in the Town . A Transportation Plan was envisioned as a component of the overall Comprehensive Plan, but was never completed in synchrony with the other components of the Comprehensive Plan . This Transportation Plan satisfies that aspect of the Comprehensive Plan . It has the two general objectives of documenting current transportation use, and, utilizing available projections of future transportation needs, sets out policies and procedures for satisfying the Comprehensive Plan goals stated above . Like the overall Plan , the Transportation Plan is a "living document" which can and will be modified periodically to remain current . Road and trail maps and related documents are components of the Transportation Plan, although they will not in all cases be physically appended to the Plan . I . Introduction A . Situation of Town B . Population and demographics C . Employment and workforce D . Objectives The objective of this Transportation Plan is the identification and designation of specific policies and procedures for achieving the Comprehensive Plan ' s goal , ` To provide a transportation system that is safe , efficient, convenient and environmentally responsible . ' Town Qf Ithaca Comprehensive Plan, Ithaca , N . Y . , Sept. 21 , 1993 . Components of the Plan include : 1 . Safety planning Intersection design Patrolling Road and drainage design and maintenance Roadway buffers 2 . Alternatives to private auto travel Encourage and support public transportation Enhance bicycle and trail system 3 . Minimize impacts on neighborhoods (also includes #2) Identify and reserve future road and trail rights of ways Establish policy on channeling of traffic into arterials vs . dispersion over road system Develop appropriate traffic calming procedures 4 . Efficiency Project future transportation needs and develop/maintain system accordingly Establish systematic procedure for road maintenance Reconfigure road classification system according to use and community preservation II . Transportation Network A . Official Town highway map B . Jurisdiction/ownership of roads (advantages and disadvantages) C . Road classification D . Roadway safety Volume and speeds accidents E . Trail map Town State and County III . Regional/Inter-jurisdictional Issues A . ITCT plan B . Integration and cooperation with surrounding communities IV . Transport Usage A . Origins and destinations Work related Non-work related B . Traffic volumes Available data C . Usage by vehicle class Truck Bus Private car 2 Bicycle and pedestrian D . Public transport E . Freight F . Bicycle and pedestrian V . Roadway Maintenance Policies and Procedures A . Construction standards B . Maintenance scheduling Surfacing Drainage C . Funding VI . Transportation Use Projections (inc. Census Transportation Planning) A . Population growth trends B . Vehicle ownership trends C . Employment trends D . Shopping travel E . Residence locations VII . Transportation Issues A . Resident survey B . Problematic roads and intersections C . Special consideration areas • Heavy commuter traffic through neighborhoods (e . g. , Forest Home) • Character and speed changing roadways (e . g . , county roads like Hanshaw, Coddington) 0 Integrating land use/zoning considerations into transportation planning neighborhood scale shopping options • Neighborhood-sensitive design standards D . Identifying potential future roadways E . Encouraging substitutes to private cars VIII . Recommended Policies and Procedures A . Road construction and design standards B . Reconfigure intersections C . Road classification D . Bicycle lanes and sidewalks E . Traffic claming procedures F . Cooperation with State and County officials G . Additional patrolling of roads in the Town �I 3 ATTACHMENT # 7 !r (3 lq CLERK{ Q S mc> Dry" HLX 1ZEPc3nAr IxIN OF ITHACA , NEW YORK AUGUST , 2002 THE SUPPR \" ISOR : PAGE 1 G;; r � nant r. o ctiun 17 . 4ubd 1 of the mown La- - , l hiereby, make the following statement of ail fees and moneys received by me ; n .� nnnar + tnn tw ; th n ; office dur � na the month stated above , except < na only such fees and moneys the au l . catlon and payment are ,, � r + ' a * nvidad for by law : nr .� hich 3 t 'i2 _ SiS . 4 ,. . , 2002 SPORTING LICENSES 2003 SPORTING LICENSES DECALS 13 MARRIAGE LICENSES NO . 02055 TO 02067 113075 .AGRICULTURE REPORT COPY AERIAL PHOTOS 4 MISC . COPIES 8 . 10 COMPREHENSIVE PLAN DRAFT ZO MAPS ( PER MAP ) DRAFT ZO MAP SET DRAFT ZO DRAFT ZO PACKAGE ENVIRONMENTAL REVIEW EXECUTIVE SUMMARY ZO 4 MARRIAGE TRANSCRIPT 40 . 00 NOISE ORDINANCE RETURNED CHECK — CLERK RETURNED CHECK — TAXES 1 RETURNED CHECK — W & S 5 . 00 OPEN SPACE REPORT 1984 POSTAGE PARK OPEN SPACE EXEC SUM PARK OPEN SPACE FULL RPT SIGN ORDINANCE SIX MILE CREEK REPORT SUBDIVISION REGULATIONS 7 TAX SEARCH 35 . 00 USE OF PARKS & BLDG WETLAND GUIDELINES WATER & SEWER SEARCH ZONING MAP ZONING ORDINANCE ZONING ORDINANCE DRAFT Al TOTAL TOWN CLERK FEES 201 . 85 A1555 73 DOG ENUMERATION 73 . 00 A .?_ 556 1 SPCA CONTRACT 336 . 92 Aa. 557 1 SPCA IMPOUND FEES 90600 A2389 VOTING MACHINE FEE ? 530 GAMES OF CHANCE LICENSES BINGO LICENSES BINGO FEES A2540 TOTAL A2540 A 2544 73 DOG LICENSES 146 . 00 ....MONTHLY . REPO.RT.- PAGE 2Notan Publir ./ Counci !man A2701 REFUND PRIOR YEAR EXPENS 12 BUILDING PERMIT 2 , 675 . 00 BUILDING PERMIT EXTENSIN 1 FOUNDATION PERMITS 50000 CERTIFICATE OF OCCUPANCY 5 TEMP . CERT , OF OCCUPANCY 1 , 212 . 50 USE PERMITS 1 OPERATING PERMITS 1 . 050 . 00 1 FIRE SAFETY INSPECTIONS 37 . 50 SIGN PERMITS 4 ZBA AREA & USE VARIANCES 340 . 00 .... .. . . . . . ZBA ADDITIONAL MTG . FEE ZBA SPECIAL APPROVALS ZONING SIGN APPROVALS B2110 TOTAL B2110 1 SUBDV . REV . INITIAL APL . 50 . 00 SUBDV , REV . PRELIM . PLAT SUBDV , REV , FINAL PLAT SBDV . REV . PLAN REAFFIRM SITE PLAN INIT , APL , FEE SITE PLAN PRELIM . PLAN 3 SITE PLAN FINAL PLAN 300 . 00 ADD , MTG . FEE AGENDA PRO ASS , MTG , FEE P . H . PROCE B2115 - TOTAL B2115 ___35.0- . 00 Paid to Supervisor for General Fund 84. 7 . 7...7 Paid to supervisor for Part Town . 5 ,_ 71.5 - 00 Paid to County Treasurer for Doa Licenses 112 , 018. Paid to Aa & Markets for Doa Licenses __ _ _ 2.4_, .0-0 Paid to NYS Health Department for Marriaae Licenses 1.4.6 ._25 Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total Disbursements 6 . 845 . 10 AUGUST 30 , 2002 SUPERVISOR STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA TEE -ANN HJNTEP , being duly sworn , says that she is the Clerk of the TOWN OF ? THkCF that the foreaeina is a roll and true statement of all Fees and 4oneys received by her during the month above stated , g ;; rGO tnn 01! i 5!trh Fees the application an ^ o , vment of which are Otherwise provided for by law , alul) scri ;, ed Ana 2worr, to before me ,. his Town Clerk oav cf i0 Town of Ithaca Town Board, September 9, 2002 Highway Department Report for August 2002 Public Works Facility Construction began August 26, 2002 . As of this writing, we have moved the office to a temporary trailer (over near the annex building) and the one wall of the Public Works Facility has been taken down . They have been excavating for the footers . Work seems to be going smoothly for now . The wood chips and mulch piles have been moved to the future Tutulo Park site . At present we are not excepting any brush. We are instructing residents to take any brush to the Tompkins County Solid Waste facility on Commercial Avenue . They will accept it and residents do not need a dump permit to take brush there . We will have our regular semi-annual brush and yard waste collection starting in October . Roads Renwick Drive Reconstruction : The Renwick Drive project has been completed . The shoulders have been installed along with all the touch ups. We installed 100 feet of Iron Wood guide rail on Renwick, which we feel is more appealing in a residential area . If you have an opportunity to look at the guide rail, we would appreciate any feedback . There are a few resident' s concerns that we are dealing with, but will have them addressed shortly. Stone Quarry Road Rebuild: The box culvert was installed in August . We are now working on the entrances of the box culvert where the streams enter . We have reinforced the exit end of the box culvert so that the water does not damage that area . We continue to receive calls about Stone Quarry Road being closed . Our plan is not to open it until we complete the job . We could open the road but it would double the time we need to do the project. Also, road closing, on any given day, would happen and be equally aggravating to the traveling public . If we open the road, it would also increase the risk for the traveling public and our work crews while they are working. I understand how disruptive this is to some people but I also feel they need to bear with us . We continue to get information to the public through the Ithaca Journal, Channel 7 and WHCU (Radio) on the progress of Stone Quarry Road . Winthrop Drive: We were slightly delayed on Winthrop Drive due to some gas lines that had not been lowered . The project has moved along reasonably well . We will be paving the walkway and driveway cuts in September . We will also finish the landscaping on the project in September. Route 366 Project : The Route 366 project is about 21 percent complete . The lighting of the walkway has been finalized and is now waiting for installation at the appropriate times . There have been calls about increased traffic in the Forest Home area from this project, which will only be exacerbated by the return of the students . Completion is scheduled for December 2003 . Christopher Circle Water Tank Site : The Town has been receiving many critical comments about using the Christopher Water Tank site as a staging area . We have also heard the comments that the landscaping plantings are not adequate . We are cleaning up the tank site and are going to develop a more extensive planting plan inside the fenced area . We also will see if we can find an alternative site to stockpile materials for projects in the Northeast . We are working on coming up with alternatives to address many comments and concerns . During August, the Highway crews worked at preserving the road bases on several of the Town's roads . Oil and stone were applied and then a roller was used to compact it some . Before doing the oil and stone, the crews trim brush from the roadsides and patch potholes in the roads . The Highway crews worked on putting in a road base at the Public Works Facility due to the expansion of the building and moving the equipment and office equipment, etc . from the building. Parks and Trails Mowing and maintenance of the parks and trails continued during August. Watering of new plantings was again worked on during August, as the season has been so dry. Every year we try to work with various youth organizations . This year we had a worker from Tompkins Community Action / Summer Jobs Program . This summer worker joined the Town Highway Department in August. He helped the grounds crew with park and trail maintenance, which includes sealing the playground structures and fences . Another project worked on was painting speed bumps in the parks and trails . Water and Sewer There were three water breaks in August . One- on Clover Lane, one on Route 366, and one on Penny Lane . The sewer line behind the hospital was blocked and needed to clean it out—this was done in August . The Highway crews worked on other maintenance projects, too . Projects for September: 1 . Continue work on Winthrop Drive underground drainage . 2 . Park and trail grounds maintenance . 3 . Water and sewer maintenance . 4 . Monitor and inspect construction at the Public Works Facility . 5 . Begin tree and shrub plantings at Hanshaw Road back lot sewer project. 6 . Maintenance at Town Hall . 7. Plantings at Forest Home sewer pump station. 8 . Continue work on Stone Quarry Road . 9 . Begin tree and shrub plantings at Oakwood Pump Station . ghk Town Engineer 's Report for 9/9/02 Town Board Meeting GENERAL Records Management Engineering staff is continuing to work with existing record maps of the Town ' s water and sewer systems to develop an electronic G1S record map. Student interns are continuing to transfer data from the paper record maps and field notes to accurately locate Town facilities on the Arc View G1S . Park and Open Space The preliminary design documents are now under review by the regional office of NYSDOT. Property acquisition and final design for the trail will proceed after the NYSDOT approval is received. Highway The Town Engineering staff is working with the Highway Department on the design for the Stone Quarry Road repair. Public Works facility The Town Engineer has been working with the Highway Superintendent and Hascup Lorenzini Architects on the Public Works Facility improvements. The project contracts have been awarded and construction started the Week of August 26. The General Construction Contractor has proposed a substitution for the Metal roofing panels. The proposal is to use a Butler roofing system that is equal or greater in strength to the specified panel system, the main difference is that the substitution is built up on site as opposed to a factory-fabricated panel . The Contractor is proposing the roof substitute with a reduction in price. A formal change order is being prepared by the architect for approval by the Town Board. 126 East Seneca Street Building A break in to the building occurred sometime between August 20 and September 3 . Entry to the building was gained by breaking a basement window on the ally side of the building and evidence of unauthorized building use by unknown persons was discovered . No significant damage to the building was apparent . The broken window was boarded up after Ithaca City Police investigated the incident . The Police Department will be checking the exterior of the building on a regular basis. Tompkins County Emergency Management Planning Committee The plan is nearing completion and a draft copy will be given to committee members in the near future. Town of Ithaca Emergency Management and Fire Protection Town staff is in the process of updating the Town emergency response plan. EARTH FiLL PERMITS The City of Ithaca has not filed an application for the proposed demolition and construction spoil disposal site on the Landstrom, but the Town Engineer understands that the City is in the process of developing a plan . The Town Engineer has received a letter from the Supervisor of the Town of Newfield addressed to Supervisor Valentino, dated August 13, 2002. re; ;uiim� the desire of the Town of ivt�wficld io h ; nvc 1111111 on deci ; 101 "IS re, ;inlin, the lxohos;d ; r.: ii vv. ill 11111riC Town of Newfield Roads and Residents. The Town Engineer will meet with Newfield representatives and review the proposed plans after they are submitted and reviewed by the Town Engineers Staff. NYS Parks will also be kept informed of the proposal and review process. Ithaca College submitted an application for a fill permit on college property near the Coddington Road entrance. The application was complete and because the volume of till exceeds 2500 CY requires a recommendation from the Planning Board, which was made at the May 21 planning board meeting. The permit was approved at the June 17°' Zoning Board of i TOWN ENGINEERS REPORT 9/9/02 Appeals meeting. It now appears that the additional cost of restoring the area may negate the benefit of using this site for the material excavated from the College Circle project based on the contractors cost proposal . WATER PROJECTS Integrated Water System Final project planning and design work on improvements for the integrated water system is on hold until completion of the revised SCLIWC agreement . West Hill Water System The contract documents for replacement of the watermain behind the Biggs complex and the Hospital have been completed and the project has been advertised for Bid. After a pre-bid meeting on August 30, a number of questions were raised be several contractors, which resulted in an addendum to the bid documents and an extension of the Bid date to September 16 . Several alternatives for a new water storage tank are being reviewed, including several sites on the EcoVillage property. Site surveys have been completed and test borings are being done to assist in completing an engineering report with recommendations . Burns Road Water Main Extension The Town Engineer has prepared an engineering report and preliminary cost estimate for the extension of a watetmain on the South end of Burns Road. The environmental review and Agricultural assessment is being completed, and a public Hearing on the project will be held on September 9. 1 SEWER PROJECTS Intermunicipal Sewer System The Intermunicipal sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership in the sewer system . The intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden, plus the three potential partners, which are the Village of Lansing, The Village of Cayuga Heights and the Town of Lansing. The Draft Environmental Impact Statement has been revised and has been submitted to DEC for comments. The Town Engineer has reviewed project data and cost information provided by the City of Ithaca to evaluate the appropriate cost part icipation in the jointly used interceptor sewers. Negotiations regarding these costs are continuing between the Town and City . Stearns and Wheler have developed the preliminary Design of the Phosphorus removal project at the Ithaca Area Waste Water Treatment Facility . The project design is proceeding well and should be completed this summer for construction later in the year. West Hill Sewer System The Town Engineering staff is in the process of completing the contract documents for replacement of the Trumansbure Road Hospital sewer line . Aftcr a pre- bid meeting on August 30 . a number of questions were raised be several contractors; which resulted in an addendum to the bid documents and an extension of the Bid date to September 12 . l Arepons\ER PT0209.doc Daniel R . VA'alker Pape 2 9/4/02 t 1 TOWN ENGINEERS REPORT 9/9/02 DEVELOPMENT REVIEW Site work for the PRI Museum of the Earth is continuing with construction of the drive and parking areas, along with building construction . The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan . The contractor has installed the required sediment and erosion control measures and is maintaining them . No site related problems have been noted. EcoVillage is continuing on the site work and buildings for the Second Residents ' Group. Sediment and erosion controls have been maintained adequately during construction . Final site work and landscaping will be completed as the Buildings are finished . The Town Engineering staff has attended a preconstruction meeting with the General Contractor for the College Circle Phase 3 project. Site construction has started with the drainage improvements and clearing of trees and brush. The Storm Water Management plan for the site was approved and is being inspected for compliance by the Engineering Staff. The Town of Ithaca will be monitoring operation and maintenance of the storm water control system, and has authority by agreement to ensure proper function . The Ithaca College Coddington road site approved for fill has been rejected by the contractor as too costly. Several other sites are being considered for the excavated material . Any site within the Town of Ithaca will require a fill permit . The Town Engineering staff has been monitoring drainage work and sediment and erosion control systems at the Baker institute expansion project . Linderman Creek Phase Two is continuing with site work and utilities installation . The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan . The contractor has installed the required sediment and erosion control measures and is maintaining them . J :\repons\E R PT0209.doc Daniel R . walker Page ; 9/4!02 Planning Director' s Report for September 9 , 2002 Town Board Meeting DEVELOPMENT REVIEW Both the August 6th and August 201h , 2002 Planning Board meetings were cancelled due to a lack of submission of completed applications in time for those meetings . The next regular meeting of the Planning Board is scheduled for September 3 , 2002 . CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following are accomplishments or issues that have been dealt with over the past month . SEQR Reviews for Zoning Board : Three new SEQR reviews for the Zoning Board , were done since the August report : ( 1 ) use and setback variance to allow an outdoor display for sale of goods within the required front yard setback at Quick Cash Auction House, 635 Elmira Road , Business District "C", Randy Hall , Appellant; (2) variance to permit the construction of a single-family house on a parcel lacking frontage on a public road, Hillcrest Drive, Residence District R- 15 , Robert Lynott, Appellant ; and (3 ) use variance to permit the operation of a bed and breakfast facility, 1319 Mecklenburg Road, Residence District R-30 , Colleen Shuler, Appellant. Codes and Ordinances Committee : The Committee met on August 21 , 2002 , but a quorum was not present. Therefore, no official business was conducted. The next Committee meeting is scheduled for Wednesday, September 18 , 2002 . Capital Projects and Fiscal Planning Committee : The Committee is scheduled to meet on Tuesday, September 3 , 2002 at 9 : 15 a .m . to discuss proposed modifications to Highway projects (including Stone Quarry Road) , possible construction of a South Hill water transmission line, and an update on the Town of Ulysses water district and proposed water pump station on Woolf Lane . Transportation Committee : The Committee met on Thursday, August 22 , 2002 . Discussion focused on a possible contract with the County Sheriff' s office for patrolling and enforcement services in the Town of Ithaca, and possible elements of a townwide transportation plan . The Committee will ask the Town Board to earmark funds in the proposed 2003 Budget to pay for patrolling and enforcement services by the Sheriff' s office for selected areas within the Town as a demonstration program . The next Committee meeting is scheduled for Thursday, September 26, 2002 at 2 : 00 p .m . to continue discussion regarding the transportation plan and to begin discussions on a possible residents survey regarding transportation issues . Conservation Board : The Board met on August 1 , 2002 and discussed the Cornell College of Veterinary Medicine Waste Management Facility (with representatives from Cornell and the Ithaca Area Wastewater Treatment Plant, along with Mary Russell attending as representative from the Cornell Community Waste Management Advisory Committee) , an update on the South Hill Conservation zone boundaries, and the possibility of a Conservation zone (and site visit) at the Indian Creek Gorge/Lake Slopes UNA (above Taughannock Boulevard) . The next . meeting of the Conservation Board is scheduled for Thursday, September 5 , 2002 . Agenda items will include attendance at the 2002 Conference on the Environment in Corning, NY (several CB members are planning to attend) , membership and EMC representative (given the resignation of Clifford Blizard), reports and updates on Conservation zone proposals (including Indian Creek/Lake Slopes UNA , land adjacent to the Eldridge Preserve, Coy Glen, and South Hill), and discussion regarding NYSEG ' s right-of-way vegetation management plan and . practices. Newsletter: The Planning Department has circulated a memo requesting the submission of articles for the Fall Newsletter. Articles are due by September 9`h , and the Newsletter is targeted for mailing by the first week in October. Refer to the memo dated August 14, 2002 for a list of possible topics . Additional ideas for articles and the articles themselves should be submitted to the Planning Department. Town of Ithaca Map/Brochure : The Planning Department has prepared a public information brochure containing information on points of interest in the Town and a Town road map that will be made available to the public . A final draft is under review. Copies of the brochure will be available at Town Hall , the Public Works Facility, the Chamber of CommerceNisitors Center, and other government and public locations . 2 Regular Meeting of the Ithaca Town Board September 9 , 2002 Human Resources Report for August Personnel Committee : There was no meeting held in August . I have continued to receive feedback regarding the draft manual and have made some additional edits . The committee will review the new draft manual September 11 th . Safety Committee : There was no meeting held in August . Wellness Program : Nothing new to report . Training and Development : In conjunction with the Municipal Training Group (City and County) we offered a seminar titled "Grammar and Proofreading Review" on August 13th . There were seven employees from the Town that attended this seminar. Personnel — Civil Service : Meetings were held with Town Hall staff and Highway staff to bring them up to date and discuss health insurance for 2003 and the wages for 2003 . Employees overall seemed pleased with the changes that will occur by switching to BCBS ' s PPO plan and were appreciative to the Board for not making any changes to the cost share percentage or the co- pay and drug rider levels . The employees were pleased to see that the Board approved the 3 . 5 % wage scale with the changes to keep the system inline . The Highway staff expressed concern that the monetary increase from N to O and O to P was too great , which in end causes a greater span from I to S than was in the original wage scale from May 2001 . Cathy and I will be meeting with the three highway representatives and Fred in early September to discuss the wage scale structure more . As explained to the employees in the meetings , nothing is 100 % set with wages until the final budget is set in November. A great deal of time in August was dedicated to working on budget . Commercial Insurance : Applications for commercial insurance for 2003 have been sent out to St . Paul Insurance , NY MIR , Zurich , and Arrowhead . Quotes are due back to Ithaca Agency in late October, so that they can be evaluated and a recommendation made to the Board at the November Town Board Meeting . Workers ' Compensation : One new injury in August , but it was a first aid claim only . Submitted By : Judith C . Drake , PHR , Human Resources Manager of I T� TOWN OF ITHACA 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 www . town . ithaca . ny. us Network/ Record Specialist Report for Town Board Meeting September 9 , 2002 Web site : Top search phrases used to find Town of Ithaca' s web July 8 August TO[ Web Site Visits p July site : ■ August 2500 • Town of Ithaca zoning map 2000 — • Cayuga Lake y • Ithaca mooring permit Cayuga y 1500 • Ithaca town justice o 1000 • Phosphorus removal 500 • Municipal bond rating o , • Artificial light building code e � 5 0 •r1 • Adult entertainment zones zoo �,°j ��°e a�° �o°• • Sign law ithaca • Ithaca short form environmental Pages Top website links used to find Town of Ithaca' s web site : • Cornell Information (www. cuinfo . comell . edu) • Ithaca Net (www . ithaca.ny. us) • Village of Lansing (www . viansing. org) • Tompkins County Public Library (www . tcpl . org) • Tompkins County (www.tompkins-co . oriz) • Association of Towns of the State of New York (www . n)gowns . org) • New York State Citizen ' s Guild (www .nyse og v .com) • Human Services Coalition of Tompkins County, Inc. (www . hsctc . org) • State and Local Government on the Net (www. statelocalgov.net) Network: The Town Hall and Highway Department has need to dispose of obsolete computers, printers, monitors and other IT equipment. Much of this equipment is broken beyond repair; some has been used as replacement parts for active equipment. A resolution has been submitted to the Town Board for approval and subsequent disposal to either the County' s Computer Recycling Program or to the Lansing Auction this month. Respectfully submitted, isa B . Carrier-Titti etwork/Record Specialist 1 1 Agenda X121 e. TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF AUGUST 2002 ----MONTH — — -- - --- --- YEAR-TO DATE.. 0OF PERMIT YEAR OF PERMITS AMOUNT # AN10UNT LE: FAMILY 2002 4 540,000 13 1 ,952,000 RESIDENCES 2001 1 2905000 11 1 ,588, 144 2002 1 2007000 5 111359000 TWO FAMILY RESIDENCES 2001 0 0 2 2207000 2002 1 15,000 11 131 ,834 RENOVATIONS 2001 2 385000 15 207,282 2002 0 0 4 42,329 CONVERSIONS OF USE 2001 0 0 1 303000 2002 2 83,000 13 552, 137 ADDITIONS TO FOOTPRINT 2001 0 0 12 332,757 2002 9 College Circle 79899,965 34 14,981 ,890 MULTIPLE RESIDENCES 2001 0 0 3 444,800 2002 0 0 9 11787,800 BUSINESS 2001 2 114,000 14 2,501 ,401 2002 0 0 0 0 AGRICULTURAL 2001 0 0 0 0 2002 0 0 0 0 INDUSTRIAL 2001 0 0 0 0 1 IC Job Hall alterations to ground floor 168,000 1 IC Connector Road to College Circle 2435000 1 IC Terrace Dining renovate kosher kitchen 25,000 1 CU replace entry doors at 341 Pine Tree Road 3_ 2002 4 439,288 9 4,3677388 EDUCATIONAL 2001 1 51000 12 14,811 ,230 1 16' x 32' inground pool 10,000 1 Renovation of and addition to Town Public Works Facility 1 ,800,000 MISCELLANEOUS 2002 2 1 ,8101000 25 21361 ,945 CONSTRUCTION 2001 8 48,900 36 230,679 TOTAL NUMBER OF 2002 123 10,9877253 123 27,3122323 PERMITS ISSUED 2001 14 495,900 106 20,3669293 TOTAL FEES 2002 123 11 ,230 123 34,940 RECEIVED 2001 14 11210 106 19, 135 Date Prepared : September 4, 2002 Dani L. Holford Building/Zoning Department Secretary August 2002 , Page 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 32 1 . 13 Peachtree Lane - new three bedroom modular with attached garage . 2 . 212 Campbell Avenue - remove basement apartment. 3 . 123 Park Lane - screened in porch and storage area. 4 . 220 Rachel Carson Way - new two-family home - temporary. 5 . 6 College Circle - building renovations. 6. 4 College Circle - building renovations. 7 . 3 College Circle - building renovations. 8 . 1544 Slaterville Road - new outside cellar stairway and cellar renovations. 9. 53A Lois Lane - deck modification. 10. 380 Pennsylvania Avenue - new four bedroom home. 11 . 605 East Shore Drive - 18 ' x 24 ' storage building. 12. 228 Rachel Carson Way - new two-family home - temporary. 13 . 14 Peachtree Lane - new single- family modular with attached garage. 14. 385 King Road West - cell telephone equipment - temporary. 15. 303 Salem Drive - construct outside wood deck . 16. 13 College Circle - building renovations. 17. 14 College Circle - building renovations. 18. 8 College Circle - building renovations. 19. 5 College Circle - building renovations. 20. 7 College Circle - building renovations. 21 . 9 College Circle - building renovations. 22. 11 College Circle - building renovations. 233. 110 Summerhill Plaza - new 7 unit multiple dwelling. 24. Danby Road (1C) - renovations to Muller Faculty Center - temporary. 25. Danby Road (IC) - renovation kosher kitchen at Terrace Dining Hall . 26. Danby Road ( IC) - modular office building - temporary. 27. 225/227 Rachel Carson Way - new two-family home. 28. 22 Renwick Heights Road - replace roof on existing sunroom. 29. 149 Honness Lane (Trinity Lutheran Church) - parking lot. 30. 106 Briarwood Drive - new two-family home. 31 . 125 Muriel Street - modify existing second floor sunroom . 32 . 201 Harris B . Dates Drive (CMC) - renovate MOB Physicians Neurology Office. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2002 - 127 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2001 - 137 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 2 1 . 833 Coddington Road - building code - pending. 2 . 1016 East Shore Drive - occupancy - pending. From July 2002 1 . 303 Sheffield Road - building code - abated. From Decutcr 2000 . 1 . 172 Calkins Road - property maintenance - (partially abated) - limited timefiame agreed to for complete abatement . From May 1995 : L 1 152 Danhv Road - zoning and building code - legal action pending. August 2002, Page 3 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE , 2002 - 21 d1l'OTAL COMPLAINTS INVESTIGATED YEAR TO DATE , 2001 - 39 TOl'AL FIELD VISITS THIS N9ONTH - 90 niform Building Code - 74 Local Law and Zoning Inspections - 7 Fire Safety - I (multiple dwelling [7 buildings, 77 units]) Fire Safety Reinspections - 8 (multiple dwellings) Fire/Emergency Occurrences - 0 Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO DATE, 2002 - 645 TOTAL FIELD VISITS YEAR TO DATE, 2001 - 636 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE. 2002 - 4 TOTAL SIGN PERMITS YEAR TO DATE. 2001 - 8 ZONING BOARD OF APPEALS 1 MEETING, 6 CASES, AGENDA ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY, AUGUST 19, 2002 7 : 00 P .M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, August 19, 2002, in Town Hall, 215 North Tioga Street, Tioga Street Entrance, Ithaca, NY, COMMENCING AT 7 : 00 P.M. , on the following matters : APPEAL Adjourned from May 20, 2002) of Town of Ulysses, Appellant, Doug Austic, Agent requesting a variance from the requirements of Article IV, Sections 14 and 16 of the Town of Ithaca Zoning Denied Ordinance to be permitted to construct a municipal water pumping station on an 8225 + square foot lot ( 15 ,000 square feet required) with a 73 . 74 + foot lot depth ( 150 feet required), located at 133 Woolf Lane, part of Town of Ithaca Tax Parcel No. 23 - 1 - 11 . 134 , Residence District R- 15 . Said building will have a 15 + foot front yard building setback (25 ± feet required). APPEAL of Francis Paolangeli, Appellant, requesting a variance from the requirements of Article IV, Granted Section 16 of the Town of Ithaca Zoning Ordinance, to be permitted to create a building lot, by subdivision, with a lot depth of 137 ± feet ( 150 feet required) on a portion of Town of Ithaca Tax Parcel No. 60- 1 -25 . 2 fronting on Wildflower Drive, Residence District R- 15 . APPEAL of Randy Hall, Appellant, requesting a variance from the requirements of Article VII, Section 38 Granted (8) and Article XIII, Section 66 of the Town of Ithaca Zoning Ordinance, to be permitted to maintain outside display of goods for sale with said display being located within the open space of a required front yard setback at the Quick Cash Auction House located at 635 Elmira Road, Town of Ithaca Tax Parcel No. 35 - 1 -21 , Business District C. APPEAL of Robert Lynott, Appellant, Brooke Greenhouse, Agent, requesting a variance from the requirements of Article IV, Sections 14 and 16 of the Town of Ithaca Zoning Ordinance, and Section 280A Withdrawn of New York State Town Law, to be permitted to construct a single-family residence on a parcel of land fronting on a private road located at Hillcrest Drive, Town of Ithaca Tax Parcel No. 26-4- 15 , Residence District R- 15 . The proposed building will not have a front yard facing a Town, County, or State highway. APPEAL of Pravin Patel, Appellant, requesting a variance from the requirements of Article IV, Section 14 No one in of the Town of Ithaca Zoning Ordinance, to be permitted to maintain an existing residential building with a attendance 9. 3 foot west side property line setback ( 15 feet required for a residence and 10 feet for a garage) at 198 King Road East, Town of Ithaca Tax Parcel No. 44- 14 . 34, Residence District R- 15 . APPEAL of Colleen Shuler, Appellant, requesting a variance from the requirements of Article V, Section Granted 18 of the Town of Ithaca Zoning Ordinance, to operate a bed and breakfast facility at 1319 Mecklenburg Road, Town of Ithaca Tax Parcel No. 28- 1 -26. 6, Residence District R-30. Bed and breakfasts are otherwise not permitted uses in residential zones. Said Zoning Board of Appeals will at said time, 7 : 00 p. m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated : August 6, 2002 Published : August 12 , 2002 r 9 / 9 / 02 Town Board Meeting d8 # 1 1 ATTACHMENT # 8 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM : JONATHAN KANTER, DIRECTOR OF PLANNING f--- RE : POSSIBLE MODIFICATION OF ITHACARE SPECIAL LAND USE DISTRICT (SLUD NO . 7 — LOCAL LAW NO . 1 — 1994) DATE : AUGUST 30 , 2002 As described in the attached materials, Longview (an Ithacare Community) is suggesting the amendment of Local Law No . l — 1994 (which created Special Land Use District, or SLUD, No. 7) . The Town Board is being requested to schedule a public hearing to consider amending Local Law No. l — 1994 ( 1 ) to allow the Planning Board to consider "significant revisions" to the original Ithacare site plan without the applicant also having to obtain the approval of the Town Board, and (2) to allow the construction of a 2900 +/- square foot pavilion (the SLUD allows accessory buildings such as pavilions provided that each such building does not exceed 200 square feet in size) . Longview has submitted a site plan application to the Planning Board for consideration of the proposed pavilion (and a new walkway) , which is tentatively scheduled for the September 17 1h Planning Board meeting. Specific wording has not been drafted yet for such an amendment to Local Law No. I — 1 994 . It is suggested that if the Town Board is willing to consider such an amendment, then the matter be referred to the Planning Board for a recommendation at the same time that it is considering preliminary site plan approval , and that a public hearing date could be set by the Town Board , possibly for the October 3 , 2002 meeting, to consider the amendment of SLUD No. 7 . if the Board wishes to consider these modifications, then it could also request that John Barney draft such an amendment for the Board ' s consideration that would be included in the application materials that will be sent to the Planning Board for the September 17 1h meeting. Meanwhile, please feel free to let me know if you have any questions regarding this matter. Att. cc : Mark A . Macera, Executive Director Longview I . i u Ll AUG 3 0 2002 Jiw Lon ew 9VI • an Ithacare community ) ' ;_ Cvi1 . LJ � 1 lAVr1 LArMIR+ G . L- PiGINEERiNd August 29, 2002 Planning Department Town of Ithaca 215 North Tioga Street . - Ithaca, N. Y. 14850 Re: Modifications to the Longview site plan Dear Planning Department : Our correspondence dated August 14, 2002 includes a development review application relative to special land use district no. 7. At this time, and in consideration of the specific site modifications proposed by Ithacare in its most recent application, it may be appropriate for the Town of Ithaca to consider amending Local Law No . 1 — 1994 as follows. • Amend the local law to permit the Town of Ithaca Planning Board to consider reviewing and rendering decisions regarding "significant revisions" to the Longview site plans (reference item no . 5 of Local Law No . 1 - 1994). • Amend the local law to permit the construction of a single pavilion of +2900 sq . ft . (reference item no. 2(b)(ii) of Local Law No . 1 - 1994). Thank you for your consideration of this matter. S ' ere Lera ark A . Executive Director I Bella Vsta DiAle • Ithaety.9 A1'14850 In partnership Oth Ithaca College phone: 607.375. 6300 fax.- 607. 375. 6301 to promote intergenerational liming & learning website.• Niumrithaca. edu/lonbot-ieN/ • i , PW Lou ew { AUG 14 2002 an Ithacare community TOVVN OF f rr;cA PLANNING , ZOfvliyi; , 'Ei'vCi! ` ERINGf August 14, 2002 Planning Department Town of Ithaca 215 North,Tioga Street Ithaca, N. Y. 14850 Re : Modifications to the Longview site plan Dear Planning Department : Ithacare Center Service Company, Inc. is making application to the Town of Ithaca seeking approval to construct an open-air covered pavilion on its site. The details associated with the proposed modification to the current site plan are included with the documents enclosed as Attachment 1 . There is another site related matter that is under consideration and, if appropriate, I would like the Town of Ithaca Planning Department and the Planning Board to consider it as a secondary site modification under this application . However, I wish to add that it is unrelated to our project to construct an open-air covered pavilion. The matter involves extending a sidewalk at the front of the building and tying it in with sidewalks that are already in place in front of two other building wings. The outcome of this measure will be to provide additional interconnecting walkways that will permit residents to move more freely and more safely about the site and to circumnavigate the building. The details associated with the proposed sidewalk addition are included with the documents enclosed as Attachment 2 . In addition, if piggy-backing the sidewalk addition on the back of our application to build a pavilion complicates or delays review and approval of this project, then I simply wish to withdraw it. We will then submit a stand alone sidewalk project application at a later date. The requisite fees and copies of our application are enclosed. Please contact me with questions, requests for additional information and schedule for review of our application. Thank you for your attention and consideration . mcerel , Mark A. a e a Executive Director Enclosures 1 Bella Vista Drive • Ithaca, All 14&0 In partnership with Ithaea College phone.- 607.37b 6300 fax- 607.37b. 63,01 to pi-amote ktergenerational livi»g & learning website: Nrolmcithaea. edu/longilieml rain Statement For Open -Air Covered Pavilion Description : Open air covered pavilion on concrete slab . Placement: Western edge of the north lawn and bordering wooded area. This location will minimize negative impacts on scenic view(s) and on open spaces . Building Usage : Resident gatherings, including picnicking, social and recreational programming. Approximate size: 50' x 58' (2 ,900 square feet) . Occupancy : Accommodate ± 125 individuals . Additional Features : Restroom and storage area. Utilities serving pavilion include electricity, water and sanitary. Other: None zoning.app, wp511zon, 1213197 LOCAL LAW NO . 1 - 1994 A LOCAL LAW TO AMEND THE ZONING ORDINANCE TO PROVIDE A SPECIAL LAND USE DISTRICT (LIMITED MIXED USE) FOR THE ITHACARE SENIOR LIVING COMMUNITY ON DANBY ROAD OWNED BY ITHACARE CENTER SERVICES INC . (as amended by Local Law 2 - 1996) The Zoning Ordinance of the Town of Ithaca as readopted , amended and revised effective February 26 , 1968 , and subsequently amended , be further amended as follows : 1 . Article 2 , Section 1 of the Town of Ithaca Zoning Ordinance be and hereby is amended by adding to the permissible districts itemized in said section a district designated as " Special Land Use District No . 7 " , 2 . The uses permitted in Special Land Use District No . 7 are : (a) One multiple-family dwelling consisting of at least 40 dwelling units and up to 160 dwelling units aggregated with central dining , kitchen, activity , administration , and maintenance areas , and other related community service space , such multiple-family dwelling being intended to provide assisted living accommodations . Each dwelling unit in said multiple-family dwelling may be occupied by no more than two persons , related or otherwise . (b) Subject to special approval and site plan approval by the Planning Board the following accessory uses are permitted : ( i) off- street garage or parking spaces -foi the residents of; employes e working at , and visitors to the permitted facilities . (ii) accessory buildings such as storage sheds , pavilions , gazebos , and other similar small buildings provided that no single building exceeds more than 200 square feet in size and provided further that the size and location of each such building is approved by the Planning Board . ( iii) Common recreational areas including walkways , parks , community gardens , and other similar outdoor recreational facilities . ( iv) Any municipal or public utility structures necessary to the provision of utility services for the permitted facilities . (v) Signs , as regulated by the Town of Ithaca Sign Law . A - 90 zoning.app, wp511zon, 1213197 3 . Any use in this district shall be governed by all of the requirements , including side yards , setbacks , building coverage , building height , and similar requirements , of a Residence District R- 15 , except as the same may be specifically modified by the terms of this local law . 4 . In addition to the requirements and restrictions imposed by the Town of Ithaca Zoning Ordinance , the area being rezoned to Special Land Use District No . 7 shall be subject to the following conditions : (a) The exterior design , specifications , and plans for all buildings and other improvements to be constructed on the premises and the development of . the grounds and construction of all outside facilities including lighting and signs shall have been shown on a final site plan and design drawings approved by the Planning Board , and any construction thereafter shall be in accordance with said site plan and drawings as finally approved . In determining whether or not to approve the site plan , the Planning Board shall employ the same considerations it would employ in approving the site plan pursuant to Article IX and Section 78 of the Town of Ithaca Zoning Ordinance . (b) Building permits shall be required for any construction , including construction of signs and outdoor lighting facilities . Such permits shall not be issued until the Planning Board has approved the design and specifications for such proposed construction . (c) Notwithstanding any provision of the Town of Ithaca Zoning Ordinance to the contrary , in Special Land Use District No . 7 , no building shall be erected , altered , or extended to exceed 34 feet in height from the lowest interior grade or 30 feet in height from the lowest exterior grade , whichever is lower , except , however , that the one multi-family dwelling permitted-pursuant to paragraph -- --- — 2(a) above may exceed said height limitations provided such building is constructed substantially in accordance with the elevations and plans numbered SK-LIJ (Preliminary Site Plan - Alternative B . 3) , L-4 (Planting & Materials Plan) , L-5 (Trail Plan) , L-6 and L-7 (Details) , and A-6R (Elevations) , prepared by L . Robert Kimball & Associates and dated January 30 , 1996 , (hereinafter collectively referred to as the " January 30 , 1996 , Site Plan " ) copies of which are on file with the Town of Ithaca Planning Department . The heights shown on said plans shall constitute the maximum heights permitted for such building . Notwithstanding the foregoing , under no circumstances shall the highest point on the building exceed an elevation of 607 feet above City of Ithaca datum . No structure other than a building shall be erected , altered , or extended to exceed 30 feet in height . (d) Except as specifically provided for herein any construction for which a permit A - 91 zoning.app, wpSllzon, 1113197 is granted shall comply with all applicable laws , codes , ordinances , rules and regulations . (e) The dwelling units in this Special Land Use District No . 7 shall be occupied by persons over the age of 54 years requiring assisted living accommodations , except that adult persons under 55 years of age may reside in the units if because of disabling conditions said adult persons require the services provided by the owner , provided that no more than ten per cent ( 10 % ) of the occupants of the facility are under the age of 55 . (f) All of the area rezoned pursuant to this local law shall be owned by the same party and there shall be no subdivision of the area contained in Special Land Use District No . 7 . (g) There shall be provided at least 2 parking spaces for every three dwelling units , except that the Planning Board may reduce the required number of spaces by no more than 20 % in accordance with the criteria set forth in Section 38 , subparagraph 1 of the Zoning Ordinance as amended by Local Law No . 10 for the year 1993 except that there need not be a finding that the occupancy of the building or buildings is intended to be a multiple use . If the Planning Board permits such a reduction , the Planning Board may impose such reasonable conditions , including the conditions set forth with respect to reductions of parking spaces in business districts , as may , in the judgment of the Planning Board , be necessary to assure that such reduction will not cause congestion, create undesirable traffic flows or hazards , or otherwise be- adverse to the general welfare of the community . In any event , unless expressly waived by the Planning - Board , such reduction shall be subject to the same mandatory - -- --- conditions as are set forth with -respect to-business district parking area - — --- reductions . 5 . Any significant revisions to the Preliminary Site Plan (the January 30 , 1996 , Site Plan , a copy of which is on file at the Town of Ithaca Planning Department) , submitted to the Town board shall be submitted to and be approved by the Town Board before issuance of any building permits . In accordance with the provisions of the Zoning Ordinance a final site plan shall be submitted to and approved by the Town of Ithaca Planning Board before issuance of any building permits . 6 . The area encompassed and rezoned in accordance with this local law to Special Land Use District No . 7 is described on Schedule A to this local law . The official zoning map of the Town of Ithaca is hereby amended by adding such district at the location described . 7 . Any violations of the terms of this local law shall constitute a violation iof the Town A - 92 zoning.app, wp511zon, 1213197 of Ithaca Zoning Ordinance and shall be punishable as set forth in said ordinance and in Section 268 of the Town Law of the State of New York . Each week ' s continued violation shall constitute a separate offense . Notwithstanding the foregoing , the Town reserves for itself, its agencies and all other persons having an interest , all remedies and rights to enforce the provisions of this law , including , without limitation , actions for any injunction or.. other equitable remedy , or action and damages , in the event the owner of the parcel covered by this law fails to comply with any of the provisions hereof. 8 . In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity . 9 . This law shall take effect 10 days after its publication . SCHEDULE A DESCRIPTION OF PROPERTY TO BE REZONED TO SPECIAL LAND USE DISTRICT NO , 7 ALL THAT TRACT OR PARCEL OF LAND situate in the Town of Ithaca , County of Tompkins , State of New York , bounded and described as follows : BEGINNING at an iron pin set at the intersection of the westerly highway line of the State.of New York-as appropriated for the Ithaca-Danby State _H ighway No_ 5043 and delineated on Map 15 Parcel 22 and recorded in the Tompkins County Clerk ' s Office with the northerly line of lands reputedly of John M . Kelly as described in Liber 693 of Deeds at Page 255 , said pin being located a perpendicular distance from the present center line of the Danby Road , State Highway Route No . 9613 of 110 . 0 feet and is located 7 . 7 feet northerly from a granite highway monument found ; Running thence westerly an average bearing of north 83 degrees 26 minutes 05 seconds west along the northerly line of lands reputedly of Kelly , reputedly of Payne as described in Liber 340 of Deeds at Page 365 and Liber 368 of Deeds at Page 371 , and continuing along the lands reputedly of Cofer as described in Liber 611 of Deeds at Page 160 , for a distance of 1 , 434 . 92 feet to an iron pipe found , said iron pipe marks the northeasterly corner of lands reputedly of Turk as described in Liber 458 of Deeds at Page 522 ; Running thence north an average bearing of north 04 degrees 26 minutes 55 seconds east along the easterly line of lands reputedly of Berggren as described in Liber 624 of Deeds A - 93 zoning. app, wp511zon, 1213197 r at Page 79 and continuing along lands reputedly of Puerta as described in Liber 577 of Deeds at Page 613 and continuing along the lands reputedly of Goodloe as described in Liber 656 of Deeds at Page 590 , for a distance of 714 . 42 feet to an existing iron pipe , said iron pipe marks the northeasterly corner of lands of Goodloe ; Running thence north 89 degrees 57 minutes 24 seconds east along a proposed new division line through the lands of Ithaca College for a distance of 1 , 375 . 48 feet to . an iron pin set ; Running thence south 78 degrees 28 minutes 05 seconds east and continuing through the lands of Ithaca College for a distance of 230 . 0 feet to an iron pin set in the westerly highway line of New York State Route 96B , Danby Road ; Running thence south 11 degrees 31 minutes 55 seconds west along the westerly highway line of New York State Route 96B , the Danby Road for a distance of 525 . 0 feet to an iron pin set , said iron pin marks the northeasterly corner of the scenic overview area as appropriated by the State of New York ; Running thence north 78 degrees 33 minutes 31 seconds west along the northerly line of the scenic overview area for a distance of 60 . 0 feet to an iron pin set ; Running thence south 11 degrees 30 minutes 40 seconds west along the westerly line of the scenic overview area for a distance . of 335 . 64 feet to an iron pin set , the point and place of beginning . Said parcel contains 28 .010 acres of land to the highway line . A - 94 Town Board Meeting 9 / 9 / 02 Attachment # 9 SUMMARY OF RECOMMENDATIONS FOR 2003 - 2007 CAPITAL PROJECTS Community Parks , 'Trails and Development Rights ( General Fund) William & Hannah Pew Bike Trail $242,360 Funding : General Fund Unreserved Fund balance $ 72 , 708 , Grant - $ 169, 652 Description : Construction of this multi - purpose recreational and commuter trail on East Hill is part of the ongoing implementation of the Town ' s Park , Recreation and Open Space Plan . Status : Final cost estimates are complete . The Town has begun the process of acquiring necessary and appropriate access easements , land surveys and trail designs . Actual terrain construction of the pedestrian and bikeway trail will begin in 2003 . Committee Recommendation : Underway for construction in 2003 Parks and Open Space Preservation Reserve Funding : cGeneral Fund current appropriations . To date : the Town has accumulated reserve funds totaling approximately $ 182 , 271 . Description : These monies are set aside for the future purchase of land development rights and park construction and improvements . Status : The Town continues to seek farmland owners willing to participate in the purchase of development rights program . Committee Recommendation : $35,000 — 2003 $ 609000 — 2004 $70 ,000 — 2005 $80,000 — 2006 $ 909000 — 2007 East King Road Park ( Hallberg land ) and Related Trail $ 10000 Funding : General Fund Description : The development of this park and related trails are surrounded by Deer Run , Chase Farm and Saunders Road developments . This Would connect to Chase Pond trail , and include a basketball court , picnic area , and scenic overlook . Status : Planning and design are recommended for 2005 , with construction in 2006 . Committee Recommendation : Recommend 2006 Woolf Lane Park and Related Trail $ 95 ,000 Funding : General Fund Description : Park is anticipated to be a passive , natural area park and related trails . A small play structure or swing set may be possible , but wetland presents site constraints . Status : Planning and design are recommended for 2004 , with construction in 2005 . Committee Recommendation : Recommend 2005 $ 10,000 — 2004 (design ) $857000 — 2005 (construction ) Saponi Meadows Parks $3009000 Funding : General Fund Description : Development of this park in the Inlet Valley as a community park would include a regulation size soccer field , picnic area , comfort station , pavilion , parking lot , and connecting trail to Tutelo Park . Status : Planning and design are recommended for 2006, with construction in 2007 . Committee Recommendation : Recommend 2007 Tutelo Park $350,000 Funding : Part of short or long term bonding proposal Description : This is the smaller portion of the Inlet Valley Community Park Complex (on Bostwick Road ) , which will connect with the Saponi Meadows park site on Seven Mile Drive . Design elements could include a Little League regulation size baseball field ( also suitable for regulation softball ) , a picnic pavilion , comfort station , trails and observation deck overlooking wetlands , part of the connecting path to the Saponi Meadows site , a parking lot , an interpretive display highlighting the heritage of the Tutelo people , and plantings . Status : Preliminary design was prepared for grant funding , no funding was received . Committee Recommendation : Recommend 2004 Transportation Paving & Partial Reconstruction ( Highway Fund ) Stone Quarry Road $ 250, 000 Funding : Highway Fund Description : Rebuilding section of road and stormwater improvements caused by May 2002 storm . Status : Design work has started . A portion of the construction will take place in 2002 ( $ 125 ,000) , with the remaining $ 125 , 000 to be done in 2003 . Committee Recommendation : High Priority 2003 Rich Road $321750 Funding : Highway Fund Description : Pavement overlay on . 25 +/- miles of this road . Repairs and upgrades to the drainage system are also planned . Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2004 Everp,reen Road $309000 Funding : Highway Fund Description : Pavement overlay on . 15 +/- miles of this road . Repairs and upgrades to the drainage system are also planned . Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2003 Orchard Hill Road $209000 Funding : Highway Fund Description : Pavement overlay on . 35 +/- miles of this road . Repairs and upgrades to the drainage system are also planned . Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2005 Seven Mile Drive $ 80,000 Funding : Highway Fund Description : Pavement overlay of the 1 . 05 +/- mile road ( entire road ) and install new shoulders . Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2004 Whitetail Drive Paving $ 18,000 Funding : Highway Fund Description : Pavement overlay on 0. 31 +/- miles of Whitetail Drive from Saranac Way to Teton Court . Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2003 Whitetail Drive Partial Reconstruction $507000 Funding : Highway Fund Description : Drainage improvements and re - paving of section of road from East King Road to Saranac Way . Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2003 Marcy Court $ 10,000 Funding : Highway Fund Description : Pavement overlay on entire road (0 . 16 Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2003 Calkins Road $ 70,000 Funding : Highway Fund Description : Pavement overlay of the 0 . 77 +/- mile road ( entire road) " A new road crossing culvert ( 5 ' ) is also planned " Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2004 Compton Road $557000 Funding : Highway Fund Description : Pavement overlay of the 0 . 36 +/- mile road ( entire road) . Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2004 Snyder Hill Road Reconstruction $200,000 Funding : Highway Fund Description : Reconstruction of Town ' s portion of Snyder Hill Road including drainage , re- profiling , pavement milling and overlay and restoration work in the right - of- way . Status : Part of Town ' s continued Permanent Highway Improvement Program . Committee Recommendation : Recommend 2004 Infrastructure Maintenance ( Water Fund ) Northview Water Tank Grid Improvement $ 100, 000 Funding : Funded by quarterly user billing , benefit charges , and available unreserved fund balances . Description : Reconfigure piping to make Northview Water Tank off- peak supply , instead of sister tank to Danby Road tank and bring control valving above ground to delete confined space problems in existing pit . Status : Preliminary Design Committee Recommendation : Recommend 2003 Hanshaw Road Water Main Improvement $500,000 Funding : Funded by quarterly user billing , benefit charges , and available unreserved fund balances . Description : Replace existing water main on Hanshaw Road from Village of Cayuga Heights line to Sapsucker Woods Road ( Approximately 7 , 000 feet ) . Status : County TIP amendment now has Hanshaw Road project scheduled for 2006 construction . Committee Recommendation : Defer ( coordinate with County Project) $ 10,000 — 2004 (prelim. Planning and design ) $20,000 — 2005 (detailed design ) $470,000 — 2006 (construction ) Danby Road Water Main ( West Side ) $250,000 Funding : Funded by quarterly user billing , benefit charges , and available unreserved fund balances . Description : Replace water main on west side of Danby Road and extend main to new main service to Longview Drive ( approximately 3 ,000 feet ) . Status : Preliminary Planning Committee Recommendation : Recommend 2004 Trumansburg Road Water Main Improvement $4509000 Funding : Part of lnterfund Borrowing proposal Description : Replace existing 6" water main along west side of Route 96 from Bundy Road to Trumansburg Water Tank main in front of Hospital . Place new main on east side of Route 96 . This is approximately 4 , 500 feet . Status : Preliminary Design Committee Recommendation : Recommend 2003 West Hill Interconnecting Water Line $ 1 ,5009000 Funding : Part of Interfund Borrowing proposal Description : Construction of approximately 7 ,000 feet of 12 " water main , 0 . 5 — 1 . 0 million gallon tank in Inlet Valley area , and a West Hill booster pump station . Status : Preliminary Planning Committee Recommendation : Recommend 2003 Burns Road Water Main Extension $ 110,000 Funding : Funded by quarterly user billing , benefit charges , and available unreserved fund balances or residents line serves pay for it , then dedicate to the Town . Description : Extension of water main from Coddington Road down Burns Road to serve existing residences . Status : Additional discussion still needed for project . Committee Recommendation : Low Priority ( committee did not reach consensus) Water Tank Painting & Maintenance Funding : Funded by quarterly user billing , benefit charges , and available unreserved fund balances . Description : Painting and general maintenance of the water tanks on a rotating schedule . Status : Operation and Maintenance Schedule Committee Recommendation : Committee did not discuss individual projects , only concept . Engineering Department suggests : $25,000 — 2007 (Danby Road ) $25,000 — 2007 (Ridgecrest Road ) $255000 — 2006 (Northview) $25,000 — 2003 (Sapsucker Woods Road) $25,000 — 2003 ( Christopher Circle) $25,000 — 2006 (Pine Tree Road) $ 100,000 — 2005 ( Hungerford Hill) $ 10,000 — 2007 (Troy Road) $ 100 ,000 — 2004 (Trumansburg Road ) ( Sewer Fund ) Northeast & South Hill Improvement Funding : Funded by quarterly user billing , benefit charges , and available unreserved fund balances . Description : Plastic Line existing clay tile and AC pipe and rehab manholes . Approximately 2 , 000 to 3 ,000 feet will be slip lined each year. Status : Maintenance plan for inspection in process . Preliminary Planning Committee Recommendation : High Priority $ 33, 000 each year thru 2006 Additional Committee Recommendation : The committee recommends grouping the Trumansburg Road water main improvements and the West Hill interconnecting water line projects together for possible Interfund Borrowing in 2003 . It also recommends the Tutelo Park project be funded by short or long terms bonding in 2004 . Town of Ithaca Capital Projects & Fiscal Planning Committee September 3 , 2002 TOWN OF ITHACA REVISED 9/3/02 CAPITAL BUDGET 2003 - 2007 SUMMARY OF CAPITAL EXPENDITURES AND REVENUE RESOURCES BY CATEGORY CATEGORY CAPITAL COSTS BY PROJECT CATEGORY 2003 2004 2005 2006 2007 TOTAL CASH RESERVE FOR PARKS AND OPEN $ 35, 000 $ 60 ,000 $ 70,000 $ 80, 000 $ 90,000 $ 335 , 000 SPACE PERSERVATION PARKS 199,270 403,090 85, 000 100,000 3001000 1 ,087, 360 TRANSPORTATION 233, 000 437, 750 20, 000 " - 690 , 750 WATER 2, 100, 000 360 , 000 120 , 000 520 , 000 60, 000 31160, 000 SEWER 33, 000 33 ,000 33, 000 33, 000 33, 000 165 , 000 TOTAL CAPITAL EXPENDITURES $ 216000270 $ 112930840 $ 328 ,000 $ 733 , 000 $ 483 ,000 $ 5, 438 , 110 RESOURCE FINANCING PLAN FOR ALL PROJECTS BY REVENUE SOURCE 2003 1 2004 1 2005 2006 2007 TOTAL GENERAL REVENUE $ 35 , 000 $ 70, 000 $ 1133090 $ 180 ,000 $ 390 , 000 $ 788 , 090 FEDERAL & STATE GRANTS 199 ,270 431090 - - 242 , 360 SHORT OR LONGTERM BONDING - 3500000 " - 350, 000 INTERFUND BORROWING 2 , 050,000 - - 2 ,050, 000 SPECIAL DISTRICT ASSESSMENTS 3160000 830 , 750 214 , 910 553, 000 93 ,000 AND USER CHARGES 2 , 007 , 660 TOTAL CAPITAL RESOURCES $ 21600,270 $ 1 ,293, 840 $ 3287000 $ 733 ,000 $ 483 , 000 $ 5 , 438, 110 TOWN OF ITHACA REVISED 9/3/02 CAPITAL BUDGET 2003 - 2007 CAPITAL IMPROVEMENT PROGRAM BY PROJECT PROJECT CAPITAL COSTS BY PROJECT 2003 2004 2005 2006 2007 TOTAL COMMUNITY PARKS, TRAILS and DEVELOPMENT RIGHTS GENERAL FUND Wm. & Hannah Pew Bike Trail $ 199,270 $ 43,090 $ - $ - $ - $ 242,360 Parks and Open Space Preservation Reserve 35 ,000 603000 70,000 80,000 90,000 335,000 E King Rd/Hallberg Park & Chase Pd Trail - - - 100,000 - 100,000 Woolf Lane Park & Poyer Trail - 100000 85 ,000 - - 95, 000 Saponi Meadows Park - - - 300,000 300,000 Tutelo Park - 350,000 - - - 3503000 SUBTOTAL $ 234,270 $ 463,090 $ 155,000 $ 180,000 $ 390,000 $ 11422, 360 TRANSPORTATION PAVING & PARTIAL RECONSTRUCTION HIGHWAY FUND Stone Quarry Road $ 125 ,000 $ - $ $ $ - $ 125,000 Rich Road 0 32,750 - 32, 750 Evergreen Lane 30 ,000 - 30,000 Orchard Hill Road - - 20,000 20,000 Seven Mile Drive - 80,000 - - 80,000 Whitetail Drive Paving 18,000 - - 18,000 Whitetail Drive Partial Reconstruction 50,000 50, 000 Marcy Court Paving 10,000 10,000 Calkins Road - 70,000 - 70,000 Compton Road 55,000 - 55, 000 Snyder Hill Road Reconstruction 200,000 - - 200,000 SUBTOTAL $ 233,000 $ 437,750 $ 20,000 $ $ - $ 690,750 INFRASTRUCTURE MAINTENANCE WATER FUND Northview Water Tank Grid Improvement $ 100, 000 $ - $ - $ $ $ 100,000 Hanshaw Road Water Main Improvement - 10,000 200000 470,000 500,000 Danby Rd Water Main Imp (West Side) 0 250, 000 - 250,000 Trumansburg Water Main Improvement 450 ,000 450,000 West Hill Interconnecting Water Line 1 , 500,000 11500,000 Water Tank Painting & Maintenance: Danby Road - 25, 000 25 ,000 Ridgecrest Road - 25 , 000 25 , 000 Northview - 25,000 - 25 ,000 Sapsucker Woods Road 25, 000 - 25, 000 Christopher Circle 257000 - - 25,000 Pinetree Road - - 25 ,000 - 25, 000 Hungerford Hill - 100 ,000 - - 1000000 Troy Road - - - 10,000 10,000 Trumansburg Road - 100 , 000 - - - 100,000 SUBTOTAL $ 2 , 100,000 $ 360,000 $ 120 ,000 $ 520,000 $ 60 , 000 $ 3 160 000 SEWER FUND Northeast & South Hill Improvement $ 33, 000 $ 33. 000 S 33 , 000 $ 33, 000 $ 33 , 000 $ 165,000 SUBTOTAL $ 33,000 $ 33 ,000 $ 33, 000 $ 33,000 S 33, 000 $ 1 65 000 TOTAL CAPITAL COST $ 2 , 600, 270 $ 1 , 293. 840 $ 328,000 $ 733,000 $ 483 000 $ 5. 438, 110 TOWN OF ITHACA ORIGINAL 7/8/02 CAPITAL BUDGET 2003 = 2007 SUMMARY OF CAPITAL EXPENDITURES AND REVENUE RESOURCES BY CATEGORY CATEGORY CAPITAL COSTS BY PROJECT CATEGORY 2003 2004 2005 1 2006 2007 1 TOTAL PARKS $ 199, 270 $ 403, 090 $ 85 , 000 $ 1007000 $ 300,000 $ 1 , 087,360 OPEN SPACE PRESERVATION 50, 000 60, 000 70 , 000 800000 90 , 000 350, 000 TRANSPORTATION 199 , 000 453, 750 20 , 000 - - 672 , 750 WATER 21100, 000 360,000 120, 000 520, 000 60 , 000 31160 ,000 SEWER 33 , 000 33,000 33 , 000 330000 33, 000 165, 000 TOTAL CAPITAL EXPENDITURES $ 21581 , 270 $ 1 , 309,840 $ 328, 000 $ 733, 000 $ 483, 000 $ 5 , 435 , 1 10 RESOURCE FINANCING PLAN FOR ALL PROJECTS BY REVENUE SOURCE 2003 2004 2005 2006 2007 TOTAL GENERAL REVENUE $ 122 , 708 $ 70 ,000 $ 113, 090 $ 180, 000 $ 390, 000 $ 875 , 798 FEDERAL & STATE GRANTS 126562 43 ,090 - - - 169 , 652 SHORT OR LONGTERM BONDING - 3507000 350 , 000 INTERFUND BORROWING 1 , 950, 000 - - - - 11950, 000 SPECIAL DISTRICT ASSESSMENTS 382 , 000 846 , 750 214 , 910 553, 000 93, 000 2 , 089 , 660 AND USER CHARGES TOTAL CAPITAL RESOURCES $ 21581 , 270 $ 11309, 840 $ 3280000 $ 733, 000 $ 483, 000 $ 5 , 435, 110 TOWN OF ITHACA ORIGINAL 7/8/02 CAPITAL BUDGET 2003 - 2007 CAPITAL IMPROVEMENT PROGRAM BY PROJECT PROJECT CAPITAL COSTS BY PROJECT 2003 2004 2005 2006 2007 TOTAL COMMUNITY PARKS, TRAILS and DEVELOPMENT RIGHTS GENERAL FUND Wm. & Hannah Pew Bike Trail $ 199,270 $ 43 ,090 $ - $ $ - $ 242,360 Parks and Open Space Preservation Reserve 50,000 60,000 70,000 80,000 90 ,000 3500000 E King Rd/Hallberg Park & Chase Pd Trail - - 1000000 - 100 ,000 Woolf Lane Park & Poyer Trail 100000 85 ,000 - - 95 ,000 Saponi Meadows Park - 300,000 3003000 Tutelo Park - 3500000 - - - 350,000 SUBTOTAL $ 249,270 $ 463,090 $ 155,000 $ 180,000 $ 3902000 $ 1 ,437,360 TRANSPORTATION PAVING & PARTIAL RECONSTRUCTION HIGHWAY FUND Stone Quarry Road $ 125,000 $ $ $ $ $ 125 ,000 Rich Road 0 32 ,750 - 32 ,750 Evergreen Lane 0 16 ,000 - 163000 Orchard Hill Road - - 20 ,000 - 20 ,000 Seven Mile Drive 80, 000 80 ,000 Dove Drive 64 , 000 - - - - 64,000 Pheasant Lane 10 ,000 - 101000 Calkins Road 70,000 Compton Road 55 , 000 - 70,000 55 ,000 Snyder Hill Road Reconstruction - 200,000 - - 2009000 SUBTOTAL $ 199,000 $ 4530750 $ 20,000 $ - $ - $ 672,750 INFRASTRUCTURE MAINTENANCE WATER FUND Northview Water Tank Grid Improvement $ 100, 000 $ - $ - $ - $ - $ 100,000 Hanshaw Road Water Main Improvement - 10, 000 20 ,000 470,000 - 500,000 Danby Rd Water Main Imp (West Side) 0 250,000 - - 250,000 Trumansburg Water Main Improvement 450, 000 - - - 450 ,000 West Hill Interconnecting Water Line 1 ,500,000 - - 11500 ,000 Water Tank Painting & Maintnenace: Danby Road - - 25 ,000 252000 Ridgecrest Road - 25 ,000 25 ,000 Northview 25 , 000 25 ,000 Sapsucker Woods Road 25 ,000 - 25 ,000 Christpoher Circle 25 , 000 25 ,000 Pinetree Road - - 25 ,000 Hungerford Hill 25 ,000 100 ,000 - - 100,000 Troy Road - - - 10 ,000 10 ,000 Trumansburg Road - 100,000 - - - 100,000 SUBTOTAL $ 21100,000 $ 360,000 $ 120,000 $ 520,000 $ 609000 $ 3, 1602000 SEWER FUND Northeast & South Hill Improvement $ 33.000 $ 33 , 000 $ 332000 $ 33 .000 $ 33 ,000 $ 165, 000 SUBTOTAL $ 33 , 000 S 31000 $ 33,000 $ 33, 000 $ 33,000 $ 165 ,000 TOTAL CAPITAL COST $ 2: 581 ,270 $ 1 ,309 ,840 $ 328,000 $ 733 ,000 $ 483, 000 $ 5 ,435 , 1 10 9 / 9 / 02 Town Board Meeting Ada. , l 40enda It o OF 1 T// ATTACHMENT # 10 etn No , 2 _ TOWN OF ITHACA 215 N . Tioga Street, Ithaca, N . Y . 14850 www . town . ithaca . ny .us TOWN CLERK 273- 1721 HIGHWAY (Roads, Parks, Trails, Water&Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607) 273- 1704 August 28 , 2002 Tompkins County Industrial Development Agency 200 East Buffalo Street Suite 102A Ithaca , NY 14850 Ladies and Gentlemen : In response to the public hearing notice regarding the proposed Industrial Development Agency _financing _for .the .College Circle Associates , LLC , apartment complex adjoining the Ithaca College playing fields located in the Town of Ithaca , I plan to speak at the September 18'h public hearing to voice the Town of Ithaca ' s opposition to this proposed financing. This appears to be an inappropriate use of Industrial Development Agency funds in that the apartments will be a privately-owned residential development , leased to Ithaca College . The IDA financing would not result in a new business locating in the County , nor would it significantly add to the County ' s job force . The Town believes that this would set a bad precedent for use of IDA financing, and could have negative repercussions on the Town ' s tax base . In addition, at the time of Town of Ithaca Planning Board and Zoning Board of Appeals approvals of the College Circle development earlier this year, the developer (Integrated Acquisition and Development) and Ithaca College made no representation that IDA financing would be requested, and, in fact, the developer stated that the College Circle development, although involving Ithaca College programming and being intended for Ithaca College students, would be developed strictly as a private development venture . On behalf of the Town of Ithaca, l urge the Industrial Development Agency to deny this request for IDA financing. I look forward to presenting the views of the Town of Ithaca in more detail at the September 181h public hearing . Thank you in advance for your consideration . Sincerely , Catherine Valentino, Supervisor Town of Ithaca cc : Town Board Members 9 / 9 / 02 Town Board Meeting Attachment # 11 TOWN OF ITHACA ESTIMATED NET WATER REVENUE FOR 2003 - 2014 A LOOK AT REDUCING THE WHOLESALE ( BOLTON POINT) WATER RATE FOR OPERATION & MAINTENANCE PURPOSES 6/1 /02 QTRLY GALLONS OF WATER SOLD 78,517,400 ANNUAL GALLONS OF WATER SOLD 314906900 CONVERTED GALLONS 3149070 ESTIMATED WHOLESALE RATE REDUCTION $0.05 ESTIMATED ANNUAL SAVINGS TO WATER FUND FOR 0 8 M PURPOSES_ _ $159704 A COMPARATIVE LOOK INTO WHAT THE TOWN IS PAYING THE CITY FOR WATER SUPPLIED TO THE TOWN'S WEST HILL RESIDENTS CONNECTED TO THE CITY'S WATER PLANT ACTUAL AMOUNT PAID TO THE CITY 2001 $ 3219593 6/1 /02 QTRLY GALLONS OF WATER SOLD TO THE CITY 23,7589100 ESTIMATED ANNUAL GALLONS OF WATER SALES TO THE CITY 95,032,400 CONVERTED GALLONS 959032 APPROXIMATED RETAIL WATER RATE THAT THE TOWN PAID THE $ 3.38 CITY IN 2001 APPROXIMATED COST / GALLON IF WATER TOWN PURCHASES WATER FROM BOLTON POINT VIA THE INTER-CONNECTING LINE AT THE WHOLESALE WATER RATE OF $ 1 .79 / GALLON 170, 107 -- -- ANNUAL ESTIMATED COST SAVINGS IF TOWN BUILDS THE INTER-CONNECTING WATER LINE FOR WEST HILL RESIDENTS i OR I_ TO----SAY IT IN OTHER TERMS - INCREASED NET ANNUAL WATER REVENUE $ 151 ,488 ---- --- --- - -- -- --- -- -- -- - - _ WATER FUND BALANCE SHEET A COMPARATIVE REVIEW OF FUND BALANCE 1998 to ESTIMATED 2002 ESTIMATED _. _ ASSETS CHECKING $ - $ - $ - $ - $ - TIME DEPOSITS 6361992 388 ,468 490 , 358 671 ,966 5269182 ACCT RECEIVABLES 80 ,847 602903 1503731 194 , 008 191 ,699 DUE FROM GOV'TS - 28 , 701 131 , 280 - - DUE FROM OTHER FUNDS - - - 18 - PREPAID EXPENSES - 291 250 8 ,940 - TOTAL ASSETS ! $ 7179839 $ 478, 363 $ 772 ,619 $ 874,932 $ 717,881 ! LIABILITIES & EQUITY PAYABLES $ 44 , 964 $ 5906 $ 72 ,469 $ 69 ,645 $ 71 ,607 ACCRUED LIABILITIES 20 , 102 52339 171244 183 , 733 - DUE TO OTHER FUNDS 79 - - - - TOTAL LIABILITIES 1 $ 659145 $ 65,034 $ 899713 $ 253, 378 $ 719607 ENCUMBRANCES $ - $ - $ - $ - $ APPROPRIATED FUND BALANCE - - - - UNRESERVED FUND BALANCE 653 , 146 4131329 682 , 906 621 , 554 646 , 280 TOTAL FUND BALANCE 1 $ 653 , 146 $ 4139329 $ 682 ,906 $ 6219554 $ 6469280 TOTAL LIABILITES & FUND BAL ; $ 718,291 $ 478,363 $ 772,619 $ 8749932 $ 7175887 AVERAGE 5 YEAR FUND BALANCE ! $ 712,418 w �O > I� U w N to LU r cq a U iw' O cD r0 (D. (D P7 O O M 0 MI M N _ O, I V 1� (6 V M IN .r N N V N� i0: M ('? y N :f")' in[ n O ;V IRI M M w 6 (» e» i . en w f» OR O (D ' O' c0' v 0) r 0 co O M O 'M. � N V O IT� M N V iC) IT V fD M r O N III CID V N m IV V M M w (n (» e» e». w vi 00 IT CR O (D M 10 (DI aV0 M (V a0 M O M .- i0 ice) w N N (H V 00 iN' !� N N N N N M N M i0' CO' M (`7 co 0 7 10 . M N. w EA to IEA EA w (A i C9 O N N O'. Im co p 0) N O M N 01 M Of N z O N 7 N ''OI (D' N N ID N N 0'!, N I� w N V V . Q)I M M m n N a) NI m z w (» �e»; M Q' o o � m I° Ic') v Lo c6 o to W d O M N V N Lci !�� ID7� th N N M CV O (n 2 N � N N C) LI mi a z M w (A 64 �fA� INI w (A (� Q lL W M CO O M M �0! I� co V 0 N V 61 I00 V G V 1� Z O m N co M N V O I0! O (Nj v (.Nj M I� W a W ( O n N N Imo. (CD! r n N Lri a Q C N M w COI = W w w to iw; vii w (n H LL Q z 3 (Nn CVO, O N j0j INI V O V . - LL O_ a, V 4 ? 'OI 61 o M a 0 O H a Q o rN). � o V NI ICI rN) � O M rn LL, LU rn 'NI Icol z ~ ' 0 Iwo. J W C a 0 0 Ix H ! v rn v ~ 0 °o, om CD o to iM a w f° OR Lo co LU W y O 0 V C0 iO! ICMO� M e Cf) M 11j O) co (D� N W Q z N n N ling _ _ 1� h M N. IVI w (A (H juH IfA� N fA M V l- V Q O OR co V 1(f M I C IO (VOI 00 M Cq I w V M N O! N V ^1 mo M N M Lo f� ( O z 0 N n m NI N� LL Q p w V3P w i� ens w e» 0.OI V (O X01 �! V O yy V V N V O) OI Ni M N (� O N N N. 0) N n cr) I N a0! ill n M (3) (N M w b9 w '69 �fH w fH V O) V oi� O m ON) MI CO M (D cq 0) V M ��jl V n IG V M M N V _ , N 7 N � p M N V I M (h V ry ^ ((i IVI 1� M M N, w fH H9 �69; �( � A w fH f C y m (7j i y H ° c �y !I CD z z I y O o m y co c LL °i 3 W Z) o z D 4 O Im Z o % CO 'w m d y P a iN y � (° c (° O y y Y 3: 0 i 'm � m � C� U O c I4 M! la y ` O % +' 0 c fA C 0 E . t yI N w N O w a M E i z �' LL V I a -- a E O W K c Ut m a ;t f iz w{ > >° E a CL CL m Iw z z -a Z c aiQ m c m a a CL .ten TOWN OF ITHACA WATER FUND LONGTERM SERIAL BOND BORROWING $ 450 , 000 TRUMANSSURG WATER MAIN IMPROVEMENT 10 YEAR FINANCING @ 10 % YEAR PRINCIPAL YEARLY PAYBACK YEARLY BONDS OUTSTANDING BORROWING PRINCIPAL INTEREST AMOUNT DUE & UNPAID EACH YEAR 1 $ 450,000 $ 45 ,000 $ 13 , 500 $ 58 , 500 $ 405,000 2 405 ,000 $ 45 , 000 12 , 150 57 , 150 360,000 3 360 , 000 $ 45 , 000 10 ,800 55,800 3159000 4 315 , 000 $ 45,000 9 ,450 541450 270 ,000 5 270, 000 $ 45 ,000 8 , 100 53 , 100 2259000 6 225,000 $ 45 , 000 61750 51 , 750 180,000 7 1809000 $ 45 , 000 59400 50 ,400 135 ,000 8 135 , 000 $ 45,000 41050 49 ,050 90,000 9 907000 $ 45 ,000 21700 47 , 700 45,000 10 45 ,000 $ 459000 1 , 350 46, 350 - 11 - - - - - 12 - - - - - 13 - - - - - 14 - - - - - 15 - - - - - 16 - - - - - 17 - - - - - 18 - - - - - 19 - - - - - 20 - - - - - PRINCIPAL PAID $ 450 , 000 INTEREST PAID $ 74 , 250 TOTAL DEBT PAID $ 524 , 250 Pagel J W ro' a K ;a w Z w N IL Q a r x Q U w Cfim N a Imo, m N Q O 0 v d N w w w w w M w O O th co Off. �' d N N cd d M Z O r W n n N F ^� W M w w w w wl M w O m • O O, Imp dm � M m O m d N m � + H m N A r n N N d' M N w w w M Iwi N w g'; wI a c a N a w m ci N d m ' M mi CAI m d M N LL N Z cc! d n d d O Cm9 N .i0 8� �� m d 4 m N d N d m. 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'" n E E Q c F m. i w' > > a Q Z a Q op ~ �' w Z m o Z c c IQ c m Q O O! IL Q ` O °a a, N O. i N N I TOWN OF ITHACA WATER FUND LONGTERM SERIAL BOND BORROWING $ 1 , 500 , 000 WEST HILL INTER = CONNECTING WATER LINE 10 YEAR FINANCING @ 10 % YEAR PRINCIPAL YEARLY PAYBACK YEARLY BONDS OUTSTANDING BORROWING PRINCIPAL INTEREST AMOUNT DUE & UNPAID EACH YEAR 1 $ 11500,000 $ 150,000 $ 45,000 $ 195 ,000 $ 11350,000 2 11350,000 $ 150,000 $ 40, 500 190 ,500 11200,000 3 11200,000 $ 150,000 $ 369000 1869000 1 ,050,000 4 1 ,050,000 $ 1509000 $ 31 ,500 181500 900,000 5 900,000 $ 150,000 $ 27 ,000 177 ,000 750.000 6 750.000 $ 1509000 $ 229500 172,500 600,000 7 600=0 $ 150,000 $ 18,000 168,000 450,000 8 450,000 $ 150,000 $ 13,500 163500 300,000 9 300,000 $ 150,000 $ 9,000 1599000 150X0 10 150,000 $ 150,000 $ 4,500 1549500 11 12 13 14 15 16 17 18 19 20 PRINCIPAL PAID $ 1 , 500,000 INTEREST PAID $ 2479500 TOTAL DEBT PAID $ 1 ,747, 500 Page 1