HomeMy WebLinkAboutTB Minutes 2002-06-10 REGULAR TOWN BOARD MEETING
MONDAY, JUNE 10 , 2002 AT 5 : 30 P . M .
215 NORTH TIOGA STREET, ITHACA, NY
1 . Call to Order
2 . Pledge of Allegiance
3 . Report of Tompkins County Board of Representatives
4 . Report of Fire Commissioners
5 . 6 : 00 p . m . — Persons to be Heard — Anne Morrisette , Coddington Road Community
Center
6 . 6 : 15 p . m . — Public Hearing — Consider Adoption of Ordinance Repealing Auctions
Ordinance
7 . SEQR — Adoption of Ordinance Repealing Auctions Ordinance
8 . Consider Adoption of Ordinance Repealing Auctions Ordinance
9 . Discussion of 2001 Independent Auditor' s Report
10 . 7 : 00 p . m . — Benchmark Environmental Consultants — Status Report regarding Lake
Source Cooling Monitoring
11 . Consider setting a date for a public hearing to Consider an Additional
Memorandum of Understanding with the City of Ithaca on fire protection
12 . Town Public Works Facility — Consider Approval of Bid Construction Documents
and Authorization to Advertise for Bids
13 . Consider recommendations from Capital Projects and Fiscal Planning Committee
Regarding 2003 and Future Years' Proposed Capital Projects
14 . Discussion of Stone Quarry Road Repairs
15 . Discussion of Request for No Parking on Sand Bank Road
16 . Discussion of Annual Contract Renewals
17 . Discussion of Amendment to Municipal Agreement Regarding Intermunicipal Water
Supply
18 . Consider Renewal of Contract with Alfred Eddy
19 . Discussion of Safety Manual
20 . Discussion of Health Insurance Buy- Back Program
21 . Discussion of Vacation Buy- Back Program
22 . Consider Appointment of Board of Fire Commissioners Representative
23 . Consider Option Agreement Relating to Sale of Old Town Hall
24 , Consider Appointments to the Capital Projects and Fiscal Planning Committee
25 . Consider Withdrawing as NYS Department of Environmental Conservation
Licensing Agent
26 . Discussion of Use of Tutelo Park by Coddington Road Community Center
27 . Discussion of Changing Membership Guidelines for the Joint Youth Commission
28 . Consent Agenda
a . Town Board Minutes
b . Town of Ithaca Warrants
c . Bolton Point Warrants
d . Cornell Work Study Agreement
e . 2002 Budget Transfers
f. Appoint Distribution Operator Trainee at SCLWIC
29 . Report of Town Committees
a . Purchase of Development Rights Committee
b . Capital Planning Committee
c . Cayuga Lake Watershed Intermunicipal Organization
d . Codes and Ordinances Committee
e . Fire Contract Negotiating Committee
f. Park and Trail Use Committee
g . Personnel Committee
h . Public Works Committee
i . Safety Committee
j . Sewer Contract Committee
k . Special District Benefit Assessment Committee
I . Transportation Committee
30 . Report. of Town Officials
a . Town Clerk
b . Highway Superintendent
C . Director of Engineering
d . Director of Planning
e . Director of Building and Zoning
f . Human Resource Manager
g . Budget Officer
h . Network/ Records Specialist
i . Attorney for the Town of Ithaca
31 . Review of Correspondence
a . 5/8/02 letter from Paul and Maria Muscente re water to Burns Road
b . 5/9/02 PERMA Recognition of Achievement
c . 5/ 10/02 copy of letter from Wm Lesser to Sheriff Meskill re Additional Road
Patrols
c . 5/ 16/02 letter from David Yearsley and Annette Richards , Cornell College of
Arts and Sciences re Water to Burns Road
d . 5/ 14/02 letter from Michelle Benedict Jones re Municipal Water Service on
Iradell Road
e . 5/ 15/02 emails from State Comptrollers Office re Justice Courts
f . 5/ 16/02 letter from David Yearsley and Annette Richards re Water to Bums
Road
g . 5/ 16/02 letter from Mikel Shakarijian , Tompkins County , re RFPs for Public
Safety Communications System
h . 5/21 /02 letter from Diane Jayne , Joint Youth Commission
i . 5/22/02 letter from Ithaca City School District re School Board Election Results
j . 5/22/02 Voting Machine Damage Report
k . March 2002 Fire Commissioners Reports (City and Cayuga Heights)
32 , Consider Executive Session for purposes of discussing possible sale of Old Town
Hall
33 . Consider Adjournment
ADDITIONAL AGENDA ITEMS
1 . Consider Approval of Budget Amendments and Cash Transfer for the West Hill
Water Tank Improvement Project
2 . Discuss F=ee for Copies of Draft Zoning Ordinance Information on Compact Disc
3 . Approval of Linderman Creek II Restrictive Covenants
4 . Authorize Requests for Proposal for Group Health Insurance
Approved July 8, 2002
REGULAR MEETING OF THE ITHACA TOWN BOARD
MONDAY , JUNE 109 2002 AT P . M .
215 NORTH TIOGA STREET, ITHACA, NY
• THOSE PRESENT : Supervisor Valentino , Councilwoman Russell , Councilwoman Grigorov ,
Councilman Klein , Councilman Lesser, Councilman Burbank , Councilman Niederkorn
OTHERS PRESENT : Tee-Ann Hunter , Town Clerk; John Barney , Attorney for the Town ;
Dan Walker, Town Engineer; Fred Noteboom , Highway Superintendent ; Susan Ritter;
Assistant Director of Planning ; Al Carvill , Budget Officer; Judy Drake , Human Resources
Manager; Andy Frost ; Director of Building and Zoning ; Kelli B . Grant , Ithaca Journal ;
Dooley Kiefer, Tompkins Board of Representatives ; Anne Morrissette , Coddington Road
Community Center; David Lorenzini , Hascup Lorenzini Architects ; Paul Werthman ,
Benchmark Engineers ; Don Weir, 930 East Shore Drive ; Rick DePaulo , 126 Northview;
Sylvia Wahl , 1426 Hanshaw Road ; Doria Higgins ; Patrick Francis , 865 Taughannock
Boulevard ; Joe Francis , 865 Taughannock Boulevard
CALL TO ORDER : The meeting was called to order at 5 : 30 p . m . and the Supervisor led the
assemblage in the pledge of allegiance .
AGENDA ITEM NO . 3 — REPORT OF TOMPKINS COUNTY BOARD OF
REPRESENTATIVE= S
Dooley Kiefer appeared before the Board reporting for the Tompkins County Board of
Representatives .
There was discussion of the County' s efforts to gather input from municipalities about
planning issues ; M :s . Kiefer cited the recent Planning Forum as one such effort . Supervisor
Valentino asked if there had been any discussion at that Forum about a structured
organization to replace the Planning Federation . Representative Kiefer said that there had
not . The County Planning Advisory Board is being expanded and will probably be playing a
larger role than it has in recent years .
Councilman Lesser asked if the County was considering delaying any capital projects and if
there were any delays that might impact the Town . Representative Kiefer responded that
money has been moved so that the County can do North Triphammer Road . That in turn will
delay such projects as Hanshaw Road and Coddington Road . Another project that is under
discussion to either scale back or delay is Ellis Hollow Road .
Ms . Kiefer requested a copy of the May 2002 minutes
AGENDA ITEM NO 4 — REPORT OF FIRE COMMISSIONERS (Attachment # 1 )
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Approved July 8, 2002
Bob Romanowski appeared before the Board with the Commission ' s monthly report . The
Commissioners did not have a formal meeting in May.
Supervisor Valentino asked Mr. Romanowski if they had prepared a budget for the
preservation of the steam engine and told him that the Town would need to see a budget
adding that , legally, such a contribution might be tricky. Mr. Romanowski concurred .
Agend Item No . 5 — Persons to be Heard — Anne Morrissette , Coddington Road
Community Center (Attachment #2 — email from Ms. Morrissette)
Anne Morrissette , Director of the Coddington Road Community Center, appeared before the
Board to request use of the undeveloped Tutelo Park on West Hill . The park would be used
for some field trips for the Center' s summer camp . The camp is an established summer
camp permitted by the Tompkins County Department of Health . The proposed field trips are
an expansion of their middle school activities , which with the help of some funds from the
Joint Youth Commission , is intended to reach out to the West Hill part of Town . This year's
program is a pilot program with planned field trips to the West Hill . They plan to use the State
Parks and Cass Park . Tutelo Park would be a nice , private setting for the kids to do some
special projects oriented around nature crafts and native lore . The plan is to go twice a week
from 1 : 30 to 4 : 30 p . m . between July 8 and August 16 .
Anne Morrissette met with Rich Schock and toured the site . Fred Noteboom stated that the
park would be maintained in the same manner that has been . Ms . Morrissette has requested
two picnic tables and the Town is able to provide those . Mr. Noteboom does not anticipate
any problems . The knoll , up in the woods , is the part of the park they are interested in using .
The Center would bring in and set up a small canopy and a small lockable storage container
that they could move in and move out . The Center is willing to rent a port-a-john unless they
were able to make arrangements with the church next door or the bus garage across the
street .
Coddington Road Community Center offers full day camp . It used to be just elementary , but
they have expanded to include middle school ages largely because kids have grown up with
the program and want to keep coming . The Community Center is the licensed site , but part
of being a camp allows the field trips . The Tutelo visits would be the field trip part of the
camp . West Hill parents could sign up for the afternoon portion of the program . There is a
9 : 00 a . m . to noon option , full day , and this would be adding a 1 : 30 to 4 : 30 option and the
sites would all be on West Hill : Buttermilk Falls , Cass Park , or Tutelo Park . Parents on the
Hill could meet them at the site instead of driving over to Coddington Road .
Mary Russell asked if there would be transportation vehicles on -site , her concern being one
of sheltering the children if a big storm comes up . Ms . Morrissette stated that she intended to
ask either the bus garage or the church for emergency shelter. Usually they check the
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Approved July 8, 2002
forecast and if bad weather is forecast , they simply do not go . Supervisor Valentino
recommended the nearby County facility where people are likely to be all day .
Councilman Burbank asked if they planned to have fires and , following discussion , Ms .
Morrissette and the Board agreed that there would be no fire building .
The ratio of counselors to children would be at least 1 to 10 , which is way under what is
allowed for this age group under their County permit . There will always be two , if not three ,
people going on the trip .
Ms . Morrissette and the Board discussed use of the field . Ms . Morrissette stated that they
would not be using it for running and playing without inspecting it for ruts and holes .
Councilwoman Russell , having walked the field , stated that it was a very irregular surface .
Ms . Morrissette stated that they would probably stick to the wooded area .
The camp has a whole protocol for behavior. It is not like school where you necessarily have
the right to keep coming . If children can 't fit in and work within the boundaries of the camp ,
they don 't keep coming .
Councilwoman Russell asked Ms . Drake if she had looked into whether it was okay for the
Town to be allowing this group to use a park that is not developed . Ms . Drake did not think it
was going to be any different than having somebody on our trails . It is one of our listed parks
for insurance purposes , listed as property of the Town of Ithaca . Councilwoman Russell
asked Ms . Drake to verify that there would be no problem .
Councilman Lesser asked if the Center had any security concern because the park is a
somewhat remote and un - patrolled place . Ms . Morrissette had spoken with Rich Schock
about this . Mr. Schock has not observed any problems . Ms . Morrissette has been to the
park four times and walked through , curious to see if kids had discovered it and we ' re using it
as a hang out . She found no evidence of that . Picnic tables and the canopy would be up on
the knoll out of site of the road .
The Center will be bringing water for drinking and hand washing . All consumable stuff will go
in and out .
Agenda Item No . E> — Public Hearing — Consider Adoption of Ordinance Repealing
Auctions Ordinance (Attachment #3 — legal notice)
Supervisor Valentino opened the public hearing at 6 : 15 p . m .
Agend Item No . 5 — Persons to be Heard — Anne Morrissette , Coddington Road
Community Center (continued)
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Approved July 8, 2002
TB RESOLUTION NO . 2002 -080 - Use of Tutelo Park by Coddington Road Community
Center.
RESOLVED, that the Town Board grant consent to the use of Tutelo Park by Coddington
Road Community Center (the " Center" ) day camp in furtherance of the Town 's youth
recreation programs subject to entering into an agreement with the Town containing the
following conditions , among others :
a . The Center indemnify and hold the Town harmless from any loss arising out of
said use .
b . The Center will provide liability insurance naming the Town as an additional
insured in an amount satisfactory to the Town .
C , The Town assumes no responsibility for any materials or equipment on the site .
d . The Town will provide two picnic tables .
e . The Center provides adequate sanitary facilities either by portable bathrooms or
arrangements with adjoining property owners .
f . The Center my install a temporary canopy.
g . Usage to be limited to two times per week for no more than three hours per
session , during the period of July 8 , 2002 through August 16 , 2002 .
h . Maximum of 25 children to be permitted .
i . No fires on the property .
j . Center will provide adequate supervision of children at all times .
RESOLVED , that the Town Supervisor is authorized to enter into an agreement containing
such provisions and such additional provisions as the Town Supervisor may deem
appropriate with the advice of the Town Highway Superintendent and Attorney for the Town ,
her execution of such agreement to be due evidence of such approval .
MOVED : Councilman Burbank
SECONDED : Councilwoman Russell
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
Agenda Item No . 6 Public Hearing — Consider Adoption of Ordinance Repealing
Auctions Ordinance (Attachment #4 — SEQR)
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Approved July 8, 2002
Supervisor Valentino asked if there was anyone present who wanted to address the Board
relative to this ordinance . There was no one present .
• The public hearing was closed at 6 : 30 p . m .
The Auctions Ordinance came to light during the codification project . It was in the index of
ordinances forwarded on to General Code Publishers . The ordinance is currently on the
books , but there are neither licensing nor enforcement mechanisms in operation .
TB RESOLUTION NO. 2002-081 - SEOR: ADOPTION OF ORDINANCE REPEALING
AUCTIONS ORDINANCE
WHEREAS , this action is the adoption of an ordinance repealing the auctions
ordinance passed by the Town Board in 1954 ; and
WHEREAS , said ordinance is on the books , but there are neither licensing nor
enforcement mechanisms in place ; and
WHEREAS , this is an unlisted action for which the Town of Ithaca Town - Board is
legislatively determined to act as Lead Agency in environmental review with respect to the
adoption or repeal of ordinances ; and
WHEREAS , the Town Board , at a public hearing held on June 10 , 2002 , has reviewed
and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this
action ;
RESOLVED , that the Town of Ithaca Town Board hereby makes a negative
determination of environmental significance in accordance with the New York State
Environmental Quality Review Act for the above referenced action as proposed and ,
therefore , neither a Full Environmental Assessment Form , nor an Environmental Impact
Statement will be required .
MOVED : Councilman Lesser
SECONDED : Councilman Klein
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , alye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
• TB RESOLUTION 140 . 2002 =082 = ADOPTING THE ORDINANCE REPEALING THE
ORDINANCE REGULATING AUCTIONS IN THE TOWN OF ITHACA
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Approved July 8, 2002
WHEREAS , a resolution was duly adopted by the Town Board of the Town of Ithaca
for a public hearing to be held by said Town on June 10 , 2002 , at 6 : 15 p . m , to hear all •
interested parties on a proposed ordinance repealing an ordinance adopted by the Town
Board regulating auctions in the Town ; and
WHEREAS , notice of said public hearing was duly advertised in the Ithaca Journal ;
and
WHEREAS , said public hearing was duly held on said date and time at the Town Hall
of the Town of Ithaca and all parties in attendance were permitted and opportunity to speak
on behalf of or in opposition to said proposed ordinance , or any part thereof ; and
WHEREAS , pursuant to Part 617 of the implementing Regulations pertaining to Article
8 of the Environmental Conservation Law, the State Environmental Quality Review Act
( SEQRA) , it has been determined by the Town Board that adoption of said proposed
ordinance would not have a significant effect upon the environment and could be processed
without further regard to SEQRA ,
NOW , THEREFORE , be it
RESOLVED , that the Town Board of the Town of Ithaca hereby adopts said ordinance
entitled " ORDINANCE REPEALING THE ORDINANCE REGULATING AUCTIONS IN THE
TOWN OF ITHACA , " a copy of which is attached hereto and made a part of this resolution ;
and it is further
RESOLVED , that the Town Clerk is hereby authorized and directed to file said
ordinance in the Town 's Ordinance Book and to publish a copy or abstract of such Ordinance
in the Ithaca Journal , all as required by law .
MOVED : Councilwoman Russell
SECONDED : Councilman Niederkorn
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
AGENDA ITEM NO . 9 - Discussion of the 2001 Independent Auditor ' s Report
The 2001 financial audit report prepared by Sciarabba and Walker was distributed to the
Board . Supervisor Valentino asked that Board members review the report . Sciarabba and
Walker will be present at the July meeting to answer any questions . Supervisor Valentino
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Approved July 8, 2002
reported that the Town had received a clean audit ; Sciarabba and Walker did not see any
problems with the way we do our accounting .
• OTHER BUSINESS
Supervisor Valentino asked Noel Desch , who was in the audience , if there was anything
specific he was present to for. Mr. Desch stated that he was present for discussion of water
for Burns Road , Supervisor Valentino stated that she had spoken with Sharon Hilker today
and planned to get a small committee to meet with the Burns Road residents to talk in more
detail and depth about the project . Supervisor Valentino reported that she had asked Sharon
Hilker if they might be interested in thinking about a conservation easement because one of
the concerns is the potential for quite a bit of development . Supervisor Valentino listed
members of the committee to meet with the residents as Will Burbank , Carolyn Grigorov ,
Mary Russell , Al Carvill , Jon Kanter, Dan Walker, Superviosr Valentino , all members of the
Capital Projects Committee , as many of us as possible that could meet would be good' .
A date of Friday , June 21 , 2002 at 7 : 30 p . m . at the Town Hall was set for that meeting .
Councilwoman Russell reported that the project was put through the Town ' s existing matrix
for ranking capital projects . It came out with a very low score . That is mainly because it
serves so few residents at a comparatively high cost . This is the reason it is coming back to
the Board : for a decision on whether or not to move on the project . Supervisor Valentino told
the Board that the matrix is set up as one tool for ranking projects , but there are certainly
many other consideration that the Board can look at to determine how important a project is .
Because of the health and safety concerns , Supervisor Valentino felt this project warranted
further discussion . Supervisor Valentino suggested consideration of a conservation
easement to restrict growth . Mr. Desch recommended including the Silsbees in the
discussion .
Councilwoman Russell reported that the growth analysis the Planning Department put
together indicated there could be a possible 34 dwelling units . Supervisor Valentino wanted
to speak further with IDan Walker because it looked as though setback requirements from the
stream - bank are too close for some of those units to really happen and some are not in the
conservation zone .
AGENDA ITEM NO . 111 - Consider setting a date for a public hearing to Consider an
Additional Memorandum of Understanding with the City of Ithaca on fire protection
The Town still does not have a final agreement on the fire contract with the City of Ithaca .
Supervisor Valentino sent over some of the newest language from the Town for review . Fire
Chief , Brian Wilbur, was going to incorporate the changes into the agreement and get back to
Supervisor Valentino . He has not gotten back yet ; she will try to call him this week to get a
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Approved July 8, 2002
meeting set up . The mayor and City Attorney should be included in that meeting . Mayor
Cohen will be away all of July . It is unlikely there will be any meetings in June . At least one
meeting , maybe more , is needed to go over the contract . A new memorandum of
understanding is needed until the agreement is finalized . That memorandum requires a
public hearing .
TB RESOLUTION NO. 2002-083 - SET PUBLIC HEARING TO CONSIDER ENTERING
INTO AN EXTENSION OF A MEMORANDUM OF UNDERSTANDING WITH THE CITY OF
ITHACA FOR THE PROVISION OF FIRE PROTECTION AND EMERGENCY SERVICES
FOR A PORTION OF THE TOWN 'S FIRE PROTECTION DISTRICT.
RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the
Town Hall , 215 North Tioga Street , Ithaca , New York , on the 8th day of July 2002 , at 6 : 30
p . m , for the purpose of considering the execution of a memorandum of understanding with
the City of Ithaca for the extension of the contract with the City providing for fire protection
and emergency service for a portion of the Town 's fire protection district , said extension to be
through December 31 , 2002 ; and it is further
RESOLVED , that at such time and place all persons interested in such memorandum
may be heard concerning the same ; and it is further
RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and
directed to publish a notice of such public hearing in the Ithaca Journal published in the City
of Ithaca , Ithaca , New York , said publication to occur not less than ten days before the day
designated above for the public hearing .
MOVED : Supervisor Valentino
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
Agenda Item No 12 = Town Public Works Facility — Consider Approval of Bid
Construction Documents and Authorization to Advertise for Bids
Dan Walker reported that draft bid documents and specifications were received early last
week . They were reviewed and changes were made . Revised drawings were received
earlier in the day , but they have not been reviewed . Dave Lorenzeni , Hascup Lorenzeni
Architects , recommended and the Board agreed that both the architect and the Town take
another look at the drawings to make certain all changes had been made .
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Approved July 8, 2002
There are a few items in the specifications , the roofing and the siding that have been written
as a proprietary spec . The reason : the architect is very familiar and comfortable with the
• manufacturer and the product , their colors , and the detailing of the siding . The architect was
concerned what materials they might get because there are so many metal building
manufacturers out there . Attorney Barney told them they were "treading close to the line with
that" . They replied that the specifications do not preclude the contractor from entering a
substitution if they feel they have something that is equal .
John Barney asked if it is a proprietary such that there are only particular dealers that have
access to the products and whether any contractor would be able to purchase them .
Councilman Klein asked if the concern was color. Mr. Lorenzini stated it was color and also
the detailing because of the horizontal siding . The materials in the specs have a nice
watertight closure system and a deep rib , as well as welded , mitered corners . They did not
find anything that matched .
In response to questions from Councilman Niederkorn , it was stated that it is generally the
designer or architect who determines whether the "or equal" is in fact acceptable . David
Lorenzini stated they did not preclude substitutions ; a contractor can enter a substitution for
any item , but we can certainly add "and or equal" to the spec .
Councilman Klein asked that the architects clearly document their review of products , stating
that in public work it is not unusual for contractors to start filing claims when the bids are
received or even afterward ; they often have fights over the "or equal product" .
Attorney Barney asked Mr. Lorenzini if the specifications were drawn in such a way that
nobody else can meet them . Mr. Lorenzini replied that they were not . Councilman Klein
added that there aria certain things , the welded corners , the type of weather seals that are
justifiable details the Town has a right to demand .
TB RESOLUTION i'VO. 2002-086 - AUTHORIZING BIDDING OF THE TOWN OF ITHACA
PUBLIC WORKS FACILITY
WHEREAS , plan , specifications and bid documents have been duly prepared relating
to the renovation and addition to the Town of Ithaca Public Works Facility on Seven Mile
Drive , (formerly known as the Town Highway Facility) ( hereinafter such work being referred to
as the " improvement " ) by David Lorenzini , of Hascup Lorenzini , Architects , an architect duly
licensed by the State of New York , which plans , specifications and related documents have
been filed in the office of the Town Clerk where they are available for public inspection , and
• WHEREAS , there are still some details to complete with respect to such plans , and
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Approved July 8, 2002
WHEREAS , the adoption of such resolution and the fact that it was subject to
permissive referendum was duly posted and advertised as required by law ; and
WHEREAS , more than thirty days have elapsed since the adoption of such resolution
and no petition seeking a referendum on such resolution has been received by the Town ; and
WHEREAS , the Town is ready to authorize the solicitation of bids for such
improvement conditional on approval of the final plans and specifications prior to the award of
any bid ; and
NOW , THEREFORE , be it
RESOLVED , that the Town of Ithaca Director of Engineering , Town Highway
Superintendent , and Town Clerk be authorized to advertise for, and solicit bids for, the
construction of the renovation and addition to the Town 's Public Work Facility, upon approval
of the plans , specifications and other bidding documents in final form by the Town Highway
Superintendent , Town Director of Engineering , Town Supervisor, Councilman Klein , and
Attorney for the Town prior to advertising for such bids , and it is further
RESOLVED , that the final plans , specifications and other documents for such project
be submitted to this board for final approval at the July 8 , 2002 , Town Board meeting .
MOVED : Councilman Klein
SECONDED : Councilwoman Russell
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
Agenda Item No. 14 — Discussion of the Stone Quarry Road Repairs
Supervisor Valentino and Mr. Noteboom reported that , after talking with County and State
officials , it seems that Stone Quarry Road will not meet the criteria for FEMA funding because
the estimated cost of the repairs , $500 , 000 , was less that $750 , 000 and the flooding was not
declared a disaster. It was a localized event and the surrounding area did not suffer enough
damage to trigger disaster designation .
Using in - house forces the Town could probably do the project for a material cost of $250 , 000 .
Total cost , including Town labor, is approximately $ 500 , 000 . Over a two-year period we can
"squeeze" out the finances to do this . Repairing Stone Quarry must move up to a high
priority because it is such a dangerous situation . Plus we 've got a water- line hanging out in
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Approved July 8, 2002
thin air which , if not secured , can freeze when the cold weather gets here . The problem that
the project presents is the need to postpone and re- prioritize other projects .
The first of two resolutions before the Board is an attempt to contact our elected State and
Federal representatives and ask for funding . The second sets up a capital project fund so
that we can move forward with fixing Stone Quarry Road .
Councilman Klein asked what projects would be deferred . Mr. Noteboom stated that this year
Marcy Court , Whitetail Drive , and Compton Road . Next year would be Evergreen Lane and
Rich Road . All are road projects . That is the only way they could think of to capture the
needed money and man -hours . There are some projects they still have to make sure they
do , such as Dove Drive .
Councilman Klein asked if there had been thought given to bonding the project . Supervisor
Valentino replied that they did have some ideas on bonding . When we get to the point where
we ' re talking about capital projects / capital planning , there is a possibility of putting some of it
into bonding .
Councilman Lesser asked if the reconstruction would prevent a reoccurrence?
Superintendent Noteboom reported that the problem had occurred in the past : 1993 , 19969
and 1999 . He and Supervisor Valentino told the Board it was their intention to fix the road so
that this problem does not reoccur.
In response to questions from Councilman Niederkorn , Supervisor Valentino stated that the
two resolutions were related but not dependent upon one another. The work on the road will
begin regardless of whether or not the Town receives State or Federal funding .
TB RESOLUTION h10. 2002-084 - BUDGET TRANSFERS TO ESTABLISH FUNDING FOR
BUILDING AND RECONSTRUCTION OF STONE QUARRY ROAD
WHEREAS : on Monday , May 13 , 2002 the Town of Ithaca experienced a local micro-burst
rain storm which has been assessed as greater than a hundred year rainfall , and
WHEREAS : numerous areas throughout the Town of Ithaca suffered washouts and over
runs , the greatest damage was incurred on Stone Quarry Road . This interconnecting
roadway has been dangerously washed away . The Town of Ithaca took immediate safety
action declaring the roadway closed , and
WHEREAS : the Highway Superintendent and the Town Budget Officer made many
emergency phone calls to the new York State Office of Emergency Assistance , the New York
• State Department of Transportation , the FHWA Emergency coordinator in Albany, Tompkins
County Emergency Management coordinator and the State Comptroller' s Office in the effort
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Approved July 81 2002
to locate and secure emergency funds for rebuilding and reconstruction of this major town
highway artery, and
WHEREAS : since Tompkins County was not declared a disaster area the Town 's ability to
secure and receive any State or Federal monetary assistance is not immediately available ,
and
WHEREAS : it remains the Town 's fiscal , maintenance and safety responsibility to reconstruct
and rebuild Stone Quarry Road , and
WHEREAS : the Town 's Capital Project & Fiscal Planning Committee , the Town Highway
Superintendent and the Town Budget Officer have expended a great deal of time discussing
and assessing the safety , fiscal and construction issues and requirements of Stone Quarry
Road , and
WHEREAS : the Town Highway Superintendent and the Town Budget Officer have reviewed
the 2002 Highway Budget and have isolated the initial funds to begin reconstruction , and
WHEREAS : the Town Budget Officer and the Town Highway Superintendent seek the
approval of this governing Board to record the following 2002 budget transfers , and be it
HIGHWAY FUND
BUDGETJOURNAL
Debit DB960 Appropriations 125 , 000 . 00
DB5112 . 453 Road Repairs 1259000 . 00
Credit DB960 Appropriations 125 , 000 . 00
DB9950 . 923 Transfer to capital project 125 , 000 . 00
Stone Quarry Road
CAPITAL PROJECT FUND
STONE QUARRY ROAD RECONSTRUCTION
BUDGETJOURNAL
Debit H11 -510 Estimated Revenue 125 , 000 . 00
H11 -5031 Interfund Transfer 125 , 000 . 00
Highway Fund
Credit H 11 -960 Appropriations 1255000 . 00
H1 1 -5112 , 203 Construction 125 , 000 . 00
12
Approved July 8, 2002
RESOLVED : that this governing board has discussed , reviewed , approves , authorizes and
direct the Town Budget Officer to make the appropriate and necessary budget and cash
transfers to begin reconstruction of Stone Quarry Road .
MOVED : Councilman Niederkorn
SECONDED : Councilman Klein
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
TB RESOLUTION NO . 2002-085 - SOLICIT GOVERNMENTAL FUNDS FOR THE
RESTORING OF STONE QUARRY ROAD DUE TO SEVERE FLOOD DAMAGE
WHEREAS , in early May , Tompkins County and in particular the Town of Ithaca
suffered a severe flood event resulting in substantial damage to Stone Quarry Road , a Town
Road ; and
WHEREAS , it appears that the cost of repairing the damage and restoring the road to
a useful condition is in excess of $ 500 , 000 ; and
WHEREAS , in these days of reduced revenues and economic difficulties , the Town
does not have anywhere near sufficient funds to undertake the repairs of said road without
assistance from other governmental entities ,
NOW, THEREFORE , BE IT RESOLVED , that the Town seek financial assistance from
the State of New York and the United States Government for the repairs and restoration of
Stone Quarry Road necessitated by reason of the damaging flood waters which destroyed
parts of it ; and it is further
RESOLVED , that the Town Supervisor and other officers of the Town be and they
hereby are requested to solicit aid for such purpose by contacting governmental officials in
the New York State legislative and executive branches of government and persons in the
legislative and executive branches of the Unites States Government , including those persons
who presently and may in the future represent the Town in the New York State Assembly,
New York State Senate , and the United Stated Congress .
MOVED : Supervisor- Valentino
• SECONDED : Councilman Lesser
13
Approved July 8, 2002
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
Agenda Item No . 10 - Benchmark Environmental Consultants — Status Report
regarding Lake Source Cooling Monitoring
Paul Werthman , President of Benchmark Environmental Engineering , appeared before the
Board and gave the following presentation :
I was hired by two years ago to basically act as your reviewer of the data being generated by
the University as far as the monitoring program for the lake source cooling project . Again , I ' m
not sure how familiar everyone here is with the project . I just want to give a very brief
overview of what the lake source cooling project is all about . Before I do that let me just give
you an outline of what I plan to present this evening . A little bit of background about the lake
source cooling project . A little more detail about the State 's pollution discharge determination
system , that ' s the permit given to Cornell to essentially operate the lake source cooling
project and monitoring reporting requirements that are contained in that project . A little bit
more about the purpose and scope of what our job is in terms of monitoring the project . A
summary of the monitoring results to date , and then unresolved monitoring issues , and then
kind of where do we go from here .
Basically , the lake source cooling project takes water from the deep part of the lake and it is
designed to cool buildings . It runs cool water from the lake through a heat exchanger for
cooling university campus . It is drawn from about 250 feet deep in Cayuga Lake through a
closed loop shoreline system as depicted here . Lake water and the cooling water on the
shore of the system never touches , they go through heat exchanger where heat is exchanged
in the plant . And then the warm water is returned to the lake in a diffuser located about 150
meters offshore in about 7 and 1/2 meters of waters .
This is a critical figure . It kind of lays out where the critical facilities are and where the key
monitoring points are in the lake . What we 've got here is basically the very southern tip of the
lake depicted on this diagram and in the southern end of the lake here you 've got the Cayuga
Inlet , the Fall Creek Outlet , the outfall from the Ithaca City Wastewater Treatment Plant , and
over here is the Cayuga Heights Wastewater Treatment Plant outfall , and then these are
basically depths lines showing 4 meters , 6 meters , and then basically here ' s your edge of the
shelf . This is a cross section shown up in the corner where basically the depth of the water in
the southern shelf drops from 6 meters at this location 5 to 40 meters at location 6 , and
continues to get deeper as you move to the north .
And then you 've got basically 7 monitoring locations starting down here . This is number 2
which is , we ' re going to be talking a lot about number 2 because there' s some interesting
information on number 2 , it ' s kind of smack dab in the middle of the southern shelf down in
14
Approved July 8, 2002
the southern end . We got number 7 , here ' s number 1 . Number one being inaudible
comments right next to the Cayuga Heights waste water treatment plant , not too far away and
you can see that the scale on this drawing , basically 1 kilometer to about 1 . 4 inches ,
• something like that .
So here you have the Lake Source Cooling discharge . Location 1 is the closest , that and
number 7 are the closest monitoring locations . Then we have the cluster pile out here .
That' s where basically the temperature data is collected on a continuous basis from the lake .
And then location 5 and 6 being more representative of the main body of the lake . I ' ll refer
back to this .
This summarizes the critical limitations of monitoring requirements that are in the SPEDES
permit . It' s a combination of things that have to be monitored basically in the plan . What
gets discharged back into the lake , and then there ' s several things here that aren 't inaudible
comments those are measurements that have to be taken from the lake itself on a seasonal
basis . We have dissolved oxygen in the first one and monitoring the inaudible comments
flow, daily maximum limitations in cubic meter per second on a continuous basis , ph really is
not a particularly interesting parameter because there is nothing that goes on in the lake
source cooling plant that changes the ph of the lake water. Now we head into a more
interesting thing from a lake quality perspective , namely the phosphorous . The first being
total phosphorous where again we have to monitor it on a twice per week basis at all these
different in lake monitoring locations . Also the soluble reactive phosphorous in the lake . The
importance of the soluble reactive phosphorous is particularly the phosphorous is made up of
several different components . You have the soluble components , the part that's dissolved in
the water, and that ' :; basically what the soluble reactive phosphorous is measuring . That's
the part that ' s readily available to form , to provide nutrients to phytoplankton and that' s one of
the key things that people look at in terms of growth limiting nutrient for plankton in the lake .
And then the temperature , the temperature again on a daily basis a daily basis and then also
from the inaudible comments the discharge from the lake source cooling project .
There ' s also a number of special permit conditions contained in the permit by the New York
State DEC for the lake source cooling project . A critical one being inaudible comments
source temperature monitoring , inaudible comments phosphorous , inaudible comments, and
a number of biological monitoring . The concerns there being inaudible comments basically
phytoplankton being sucked into the intake of the lake source cooling project and fish as well .
There are several provisions in the design of the lake source cooling project to mitigate the
inaudible comments of those micro- invertebrates , mysid , and also for maintenance of this
light source . Actually even though the permit calls for a light source and maintaining the light
source , one of the design changes was actually fitting the intake with a screen to physically
prevent these inaudible comments phytoplankton into the intake . And then finally we have
seasonal total in chlorophyll , basically you ' re measuring the phytoplankton in the water itself .
The more direct measurement , the phosphorous , which controls growth of the phytoplankton ,
how productive the lake is , and whether it is being influenced by the lake source cooling
15
Approved July 8, 2002
project . And then we get seasonal tiki-disc which is basically a tool to represent how clear
the water is . Basically you hold the disc in the water and when it disappears that ' s a measure
of how turbulent or clear the water is , and then we have here the year round inaudible
comments. So that , in a nut shell , is what the SPEDEs permit is all about .
The purpose of Benchmark's job is basically to review the environmental impact statement
and all the other voluminous background documents related to the permitting of this facility ,
review all the discharge monitoring reports that are submitted by Cornell on a monthly basis
to the DEC in response to their permit requirements , and then review the annual report .
Annual reports are particularly important because that 's where most of the ambient data
collected in lake is . The dmrs are primarily just the data collected from the outfall of the plant
itself. They don 't tell you a whole lot of information .
We 've also attended the data sharing group meetings along with Mary and with Jon Kanter.
We basically had , the data sharing group is called by the University basically once a year
very shortly after they release the annual report . The last data sharing meeting was last
Wednesday and usually are very short notice and basically we haven 't even had an
opportunity to really digest the 2001 data which was what was presented at that last data
sharing meeting . We 've just started to look at it . What we have done is a more complete
review of the 2000 data and then the inaudible comments still collecting data for 2002 . So
we ' re really kind of early in the process . It might have been appropriate to have this meeting
say a month from now when we 've had a more thorough chance , but we scheduled this
awhile ago , we thought that the data sharing meeting would be earlier, and at least we can
bring you up to speed on where we are today.
Part of our job is also to present the preliminary findings to the Board and the public on an
annual basis . In year three , basically the SPEDES permit is a 5 -year permit , so this process
runs annually for a 5-year period . Year three is critical , actually year two , the end of this year
is critical because some of the biological monitoring may expire at the end of this year and
one of the critical things that we ' re going to try to input on is whether or not it 's appropriate for
them to discontinue the biological monitoring or continue it for the duration of the five years .
All of the temperature monitoring , phosphorous monitoring , chlorophyll monitoring will go on
for the duration of the permit . At the end of year three there ' s also a , that' s when the
SPEDES is planned for renewal , and an application will be submitted by Cornell , and we
expect that is also going to be a critical point again because they may ask for changes in their
monitoring requirements related to the SPEDES permit .
First I ' ll show a summary of the data . This comes from the data that was just distributed in
the last data sharing meeting by the Upstate Freshwater Institute which is the technical
consultant for the people that actually collect the field data for Cornell University. The top
series of bars is the flow of Fall Creek . Across the bottom the you see 1998 , 1999 , 2000
roughly I think it was July of 2000 when the Lake Source plant started up . So it didn 't have a
full summer of operation , roughly a half a year. In 2001 it was their first year where it ran
16
Approved July 8, 2002
continuously and like I said . We don 't have all of that data , just summary data provided to us
by the university . Basically what you see here is the little things on top of the big bars
basically show the standard deviation and how variable the data is and these are basically
averages during the course of that year. So you see basically that you would expect Fall
Creek flow are up and down year to year. Year 2000 was , at least on an annual basis . A
much wetter year with bigger flows to Fall Creek . And 2001 is looking more like the 1998
report inaudible comments.
The second set of bars across here is the Ithaca Wastewater Treatment Plant total
phosphorous load . The total kilograms per day , average kilograms per day, discharged by
that plant to the lake , and again we would expect those loads to be fairly consistent from year
to year because the phosphorus discharge from the plant is going to be more a function of
the population connected with the plant than it is the amount of rainfall we have . Then the
third set of bars is your, in the south basin , your total phosphorous concentration , and this
important because this is basically what is happening in the southern basin of the lake and
again if you look at -the data there ' s much more variation than what' s shown here . But this
sort of dampens it out because it' s shown on an annual average basis , but again you have
roughly 20 micrograms per liter which is more or less what the State uses in the guidelines as
a inaudible comments lake that has some putrification associated with it . In 1999 the
phosphorous in the ;southern part of the lake , the average phosphorous was down . And then
2000 — 2001 are back up closer to 1998 . So on an average basis this is good news because
clearly , at least on an average basis , there isn 't significant increases in the total phosphorous
concentration in the southern basin of the lake during the year and a half during that the lake
source project has operated . And similarly we have the south basin chlorophyll data for that
same period of time . And then finally the turbidity , and the turbidity , and one of the key
findings from the turbidity data , tubidity is a measure of both the amount of phytoplankton , the
stuff that you look for that gives it the green color indicative of being impacted . But also
measures the turbidity , when you get a lot of runoff events , you get a lot of inorganic , not
phytoplankton , as contribution of turbidity to the lake and that' s basically it 's an inorganic , a
non - phytoplankton component of the turbidity that' s really controlling the turbidity numbers .
So in a nutshell what Cornell University and the Upstate Freshwater Institute , their
consultants , this is a basically a synopsis of their conclusions about the data . They claim that
the south basic clarity is low after runoff events , certainly the data reflects that . They also
conclude that the inorganic particles regulate the clarity of the lake . And also everything that
we 've seen in the data we 've reviewed substantiates that , that ' s not too much of a surprise .
They also claim that the south basin chlorophyll is in a low geotropic range approximately the
same as what it is in mid lake . So basically they' re saying they don 't see too much difference
between what 's happening in the south basin of the lake , as it would be in the mid portion of
the lake . And historically the south basin has basically shown a greater impact so . They also
conclude that the lake source cooling phosphorous input , the concentrations of phosphorous
• in the discharge from the lake source cooling plant are basically are a lot less than what was
modeled in the Environmental Impact Statement . They predicted in their Environmental
Impact Assessment that the lake source cooling plant could potentially contribute on average
17
Approved July 8, 2002
4 . 8% of the total phosphorous load to the southern end of the lake . And based on their
assessment of the data so far, it is more like 3 % the concentration of phosphorous in the
returned water are lower than what they were predicting , which is a good thing from a water
quality perspective . They also conclude that the south basin total phosphorous in the south
basin is less than the New York State DEC guidelines , and I mentioned early that 20
micrograms per meter cubed of phosphorous . Also , that most of the total phosphorous in the
southern basin is not algae producing . That most of it' s in a particular form , not the soluble
reactant form . And then finally that the total phosphorous in the lake source effluent is less
than average concentration of phosphorous in the south basin during the monitoring period .
These are all very positive conclusions that Cornell has produced so far.
We made an attempt here to summarize and look at some of the data in a little bit closer form
than the University presented it . Let me say before I go too much farther and present this
data that we have not seen anything in the data provided to us thus far that in any way
contradicts what the findings of the Freshwater Institute and the University are , but the
problem is we ' re very frustrated with the fact that the University has not been , in my opinion
very forthright in producing the data . We have , well the State has insisted as part of the new
permit requirement that the discharge monitoring reports are now provided to the Town at the
same time that they are provided to the DEC . So we ' re getting those starting this month .
We 've gotten the first month and we ' ll be seeing that more frequently. But the inaudible
comments in the details here and how you analyze the data , and unfortunately we have been
hampered in our efforts to independently evaluate the data because all that we 've been given
is the Freshwater Institute and the University' s summation of the data and the discharge
monitoring results . The real meat of the data , the real every single monitoring date at every
single location that the ambient data in the lake is really what we want to get our hands on to
independently look at what it means and we have not been able to do that . In fact , I don 't
even have as we speak today the 2001 annual report . This has been an endemic problem
with the University . We had to FOIL , from the Freedom of Information Act from the DEC to
get a lot of the data that we have . This is a problem and I ' ll come back to that at the
conclusion because basically where I am going to leave this at the end , I ' m going to tell you
what we see so far. From my perspective , we haven 't performed our job . We have not really
been able to do that really independent evaluation of the data , only to look at their summaries
and so forth , inaudible comments makes sense , it looks very positive , but I can 't honestly tell
you here right now that there absolutely, positively is no significant impact from the lake
source cooling project on the lake until we get our hands on the data and do our own
statistical evaluation . I ' m going to give you some examples of why that is important and how
the data can be looked at from different perspectives and can give different answer. This is
straight plotting , there ' s no interpretation of the data we just simply took the data , the monthly
averages again , we don 't have the individual two times a week monitoring data , we've only
got the monthly summaries , but what you see here is basically the green is the most recent
data . That 's the 2000 ; this is ambient lake data , average daily total phosphorous
concentrations , month by month . We compared them for 1999 , and again 1999 and the
beginning of 2000 were prior to the lake source cooling project and July 2000 on would be
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Approved July 8, 2002
after lake source cooling . And you can look at the trends . I am not going to necessarily say
from this data that it's a higher flow , but you can see for yourself month to month how the
daily phosphorous I' ooks in the lake . You ' re going to see a lot more variability in this data
because this is the same total phosphorous data collected , and again this is basically what
this is this is averag e concentrations in the south basin excluding point number 2 monitoring
point number two . This is point number 2 right here off of the Ithaca area wastewater
treatment plant . What the Freshwater Institute and Cornell are saying about point 2 is that
that' s anomalously high data point because it ' s close to and heavily influenced by the Ithaca
Wastewater Treatment Plant that represents about 35 % of the total phosphorous load at the
southern basin . And also it's heavily influenced by Fall Creek and the Lake Inlet and
consequently shouldn 't be factored into the concentrations that they use for the averaging
when they plot the data . So they take number 2 data point and throw that data away and
average all the other data points , and this is what they' re seeing in the lake . At this point in
time , we don 't know if that's right or wrong . We just have some concerns about it because
even though we don 't disagree with their characterization that is highly influenced by the
other point sources to the lake , we would like to crunch the data ourselves and see what the
impact is because whether it is highly influenced or not inaudible comments shows that it
averaged the impacts on the southern . It just makes perfect sense . You don 't have to be a
statistician to realize that if you take 7 data points and you take the highest data point and
you throw that one away, it is going to bias the data downwards . I don 't know if that's
significant or isn 't . Until we get the data I can 't tell you . That ' s one of data manipulation
things that we have a problem with , or potential problem .
Moving on to look at the monthly lake data for the four years , the green being the 2001 , the
red being 2000 . This is again the reactive phosphorous is the part that 's available to make
phytoplankton , so it's more important . And , again , I can 't tell whether this is statistically
significant or not , but it is curious that the data jumps up substantially in July in 2001 . You
would expect variations in the basin regardless of whether the lake source cooling project
was there or not , but it is something that we look at and we need to look at it from a statistical
basis , if it' s significant or not . Freshwater Institute says it is not.
And then again even more variability on the daily maximum reactive phosphorous is by
definition that 's the individual data points are going to be higher and lower than the average
shown on the monthly data inaudible comments.
So beyond just not having our hands on the data and not being able to independently assess
the statistical significance of what this data means to me , and again it's early in the process .
Basically you 've got a year and a half of operating data . That ' s not a lot of data , certainly not
enough to draw any bottom - line conclusions , basically just to try to observe whether there ' s
some statistical trends at this point in time and the additional data will give us more
• confidence in what we ' re seeing . One of the specific things that' s in the SPEDES permit ,
basically requires a full , data has to be collected to assure that annual aren 't affected in the
lake . And the data that is being collected by the University and Freshwater Institute , we don 't
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Approved July 8, 2002
think can allow us to make that assessment because the only place that data is being
collected in the lake is at this pile cluster. Basically they've got an electronic recording device
they set in the piles that measures the temperature in the lake . And that pile cluster is
roughly 900 meters , almost a kilometer away from the lake source cooling discharge . The
EIS , Environmental Impact Statement , for the lake source cooling project predicted that under
the worst case conditions which is basically in August when the lake temperature is the
highest and the discharge temperature is the lowest , that' s when you have the biggest
gradient / radiant , that you would only see less than a 1 degree Fahrenheit change at 300
meters from the outfall . Since we ' re collecting data 900 meters from the outfall we can 't
validate that the predictions that were made in the Environmental Impact Statement are
. . . . out by real data or not . We think this could be remedied basically by taking data closer,
say 300 meters which is where they predicted it , as a snap shot , a single day event at several
locations . . . and put that concern of ours to rest once and for all . Again , we have no data that
suggests this is problem , but I can 't tell you that what they modeled and what they predicted
in the Environmental Impact Statement , which is what I think we were hired to do , I can 't tell
you one way or another whether that' s true .
Finally , other unresolved monitoring issues on the water quality impact . I mentioned some of
the locations , parameters , and frequencies . The bottom line is once all this data is in , the
University is going to do some statistical tests and say we think these changes , basically
they' re recommendation and the Freshwater Institute ' s recommendation is to use only the
the . . . . to assess statistical impacts from the lake source cooling project . And again , until we
see that data we can 't say whether we think that's appropriate or not . Right now , our
preliminary position is we think that what is required for the SPEDES permit , namely to
assess the trends of both total phosphorous and chlorophyll is the more appropriate and
comprehensive way to assess the data . So that's one thing we have an issue with . The
other thing is they are not collecting data on a routine , and are not required to in accordance
with the SPEDES permit , to collect phosphorous data on the Fall Creek and Inlet discharges
to the lake , which are the most significant phosphorous loads to the lake . Unless you look at
those really through amass gallons and look at the total amount of phosphorous coming into
the lake , where it is coming from , how much of it is contributed by the lake source cooling
project , you really don 't have big picture of what' s going on . They look at what comes out of
the outfall pipe , they look at what' s in the lake , and then they say "we don 't know , we don 't
know what ' s going on , we don 't know if this is statistically significant or not' . We agree with
them that there is , natural systems like Cayuga Lake are very difficult , highly variable , very
difficult to model and predict . So we expect some variability , but we don 't think that they' re
doing all that they can do , and I ' m not suggesting that they have to do a lot more to get this
data , but if they really looked at the total phosphorous load at the southern part of the lake
and all these contributions it would give us a better picture . And again , when we get our
hands on all that data , if they don 't do that assessment , we propose to do that .
And then finally , the statistical methods themselves are , again we don 't , we ' re questioning
whether the methodology they used is the most appropriate for this particular. They' re using
20
Approved July 8, 2002
what they call before and after control impact and based on the way they' re doing it , they' re
model predicts that they can determine if there is a 30 % change in lake water quality with a
70% probability . I guess part of our job is , is that good enough ? If it isn 't good enough what
would they have to do to improve either the probability that they can predict it and whether
30% or say 20% or some other . . . more appropriate . . . That's kind of where we are at and
what' s next is basically to continue review of the 2001 annual report as soon as I get my
hands on it to , and this is where I really need the Town 's help if the Town wants me to pursue
it , if we are to really do an independent assessment of whether or not we predict a statistically
significant impact from the lake source cooling project on the lake , the only way I can do my
job is to get me hands on the raw data from the University . I cannot get it and I have no stick
to get it . If the Town wants me to do this they' re going to have help collect that data from the
University because even the State , I FOILed the State to get that data and the State doesn 't
even collect all , they only collect what the SPEDES permit calls for. So they don 't even have
the raw data . If you sense a little frustration in my voice , I am frustrated because I ' m trying to
do a job and I don 't have the data to do it . And then finally , if and when we get that data , I
. . . come in front of the Board and say conclusively we independently looked at the data and
we conclude that there is or isn 't or what degree of . . .
Councilman Klein — Obviously the first thing that comes to mind in terms of the missing data
that Cornell obviously has been controlling , not having looked at our agreement with Cornell
in a while , is it your opinion that they' re in violation of the terms of our agreement as it relates
to your monitoring tasks ?
Mr. Werthman - I ' m not aware of any agreement between the University and the Town so I
wouldn 't know what that involves . All I know is what the scope of our engineering agreement
to perform our services are with the Town . As I was saying , I ' m not familiar with any
agreements between the Town and the University as it relates to our services . I only, I know
that the University was provided a copy of our engineering agreement and that they know
what it is we are doing , but whether they have any contractual obligation to provide all of the
data to the Town , I have no idea . Unfortunately , since they are not a public entity we can 't do
a freedom of information request from them . We 've already done it from the State and we
didn 't get what we needed .
Councilwoman Russell — The agreement is that Cornell agrees to supply the consultant with
data collected by Cornell related to the operation of the water intake and discharge facility
including temperatures , phosphorous contents , and other items monitored by Cornell
pursuant to it DEC permit .
Mr. Werthman — I would say that would be sufficient for us to get the data , but unfortunately
and I think what 's going to be required , Mary , is we ' re going to have to write a letter or we ' re
• going to have to meet with them and basically say " look we need all of the data from every
monitoring location at every time" , not just their summarization of the data because we can 't
assess it based on what we 've got .
21
Approved July 8, 2002
Councilwoman Russell — They do also agree to meet with us periodically , as reasonably
necessary , is what it says in the agreement to provide information .
Mr. Werthman — And we haven 't pressed the issue up 'til now because , as I said , they just
issued the 2001 annual report . It 's our first full year of data , but I think now is the time .
We 've got enough data to start the process . There are some critical things coming up in the
SPEDES permit and so I can deal with Mary , I guess Jon afterwards , and we can figure out
how we want to approach the University , but at this point in time I ' m , we need more data .
Councilman Russell — Here ' s the 2001 report .
Mr. Werthman — This will help , but again this is averages and summaries and not the real
data . And I can 't tell what' s in there , what' s not in there , and that sort of thing . Once we get
that data and really look , and there is a heck of a lot of data so , I think at that point it would
appropriate to come back in front of this board and say " Here ' s where we ' re at" .
Unfortunately I have more questions tonight than I have answers .
Councilman Klein — There ' s nothing in the report that alarms you , it' s just that you really can't
totally independently verify it which is what we want you to do ?
Mr. Werthman — Exactly correct .
Councilwoman Grigorov — That' s the whole point .
Councilman Lesser — Haven 't we raised this issue with Cornell previously? I remember in the
past there was a question about access .
Supervisor Valentino — We talked to them once before about this , right?
Councilwoman Grigorov — Did they have an explanation ?
Councilman Klein — It was about a year ago , I think .
Councilman Lesser — That' s exactly correct , yes .
Councilwoman Russell — Yes . I think we even sent them a letter.
Mr. Werthman — We did , but we didn 't get any response from it .
Councilwoman Grigorov — There wasn 't any response at all ?
Councilwoman Russell — I don 't think there was any formal response .
22
Approved July 8, 2002
Paul — I 've probably made calls to all the key people that we deal with at the data sharing
meetings , probably four or five times . They keep saying go look at the website . Well the
• website ' s just summarization of the data , it ' s not the hard data . I think we' re going to have to
have a meeting and sit down with them and basically say " Look this is what we need , how do
we get it ? "
Councilman Lesser — Should we call that meeting ?
Councilman Klein — Sure .
Councilman Lesser — A resolution for a meeting with Cornell to request the data , the raw data
as described ?
Mr. Werthman — It' s good by me .
Councilman Niederkorn — It seems like it ' s incumbent upon the Town to fight this fight . I don 't
know what Cornell might say in response to this , we at least ought to give them a chance to
say something . Maybe a letter from you , Paul , to us stating in writing what you 've said
tonight .
Paul — I can even carbon the University so they know it's coming . And quite frankly I think
they' ll go along because if they don 't we ' ll just appeal with the DEC and the DEC can
probably make them if the Town can 't . Eventually we ' re going to get the data and we ' re
going to look at it anyway so , it really serves no purpose . I think they were maybe hoping
that we 'd just simply take their assessments and say "Oh , everything 's fine" .
Councilman Klein — Who is that you 've been dealing with at the University who basically has
not been responding to your inquiries .
Mr. Werthman — I ' m terrible with names . There ' s several individuals ( end of tape)
Supervisor Valentino — He 's a Vice President .
Councilman Klein — Was he the one we kind of dealt with ?
Supervisor Valentino — Lany and the other ones . I think if we get the letter and then we can
certainly contact Cornell and say, "look we need to have a meeting with you" , and have them
explain to us why we ' re not getting the important information .
Councilman Niederkorn — Because apparently there ' s nothing so far, at least , that indicates
• that this whole project is a failure .
23
Approved July 8, 2002
Mr. Werthman — Oh no , not by a long shot .
Supervisor Valentino — You ' d think from a public relations point of view they' d want to be
forthcoming with it .
Mr. Werthman — It just seems they want to manage the data rather than just produce it .
Councilman Klein — I think we had quite a bit of discussions with them when we sort of
drafted our agreement with them that we weren 't going to be in a position to tell them what to
do in terms of the collections and all that . That we were kind of sticking with the DEC
agreements , however, I do believe we were promised full access to that data to draw our own
conclusions , and that does seem to be what they' re , for whatever reason , kind of
stonewalling .
Councilman Russell — Well also the SPEDES permit is being redrafted , it expires next year .
So . . . we can request that the DEC either share data with us or require Cornell to .
Mr. Werthman — Exactly . That ' s why it' s so critical right now because this is really the last big
batch of data we ' re going to have before that first re- issuance of the permit comes up . And
there will be a lot of , that' s critical because I ' m anticipating that they' re going to try to reduce ,
it costs a lot of money to do the monitoring that they' re doing and they' re going to try to
probably reduce it to the extent the DEC will allow it and to the extent they get comments .
Councilwoman Russell — The DEC has already asked us if we wanted to get the discharge
monitoring reports directly from Cornell . And we 've told them , yes .
Paul — That' s a tenth of the data I need , maybe 5 % .
Councilman Burbank asked if members of the audience could be heard. Supervisor
Valentino invited questions from the audience, stating that this was not a public hearing and
asking those present to limit their comments to questions only.
Rich DePaulo , 126 Northview — There was a graphic on the screen early on in the
presentation that compared the total phosphorous in Cornell 's discharge to the phosphorous
that was modeled . You referred to that both as a concentration and as a phosphorous load .
I think that' s an important point to distinguish between the two . If , in fact , the concentration is
lower that would indicate that regardless of what the flow rate is , that the project will be
putting in less phosphorous than was modeled . If , what they' re saying is , that the load is 3%
versus the 4 . 8 % that they anticipated then it' s important to mention that the project has only
been operating at roughly half its permitted flow rate .
Mr. Werthman — That is correct . Those are excellent points because this first point says the
phosphorous load is 3 % versus the predicted the 4 . 8 % , but the load is directly proportional to
the flow. You double the flow, you double the load . When the phosphorous reduction
24
Approved July 8, 2002
projects get implemented at the two waste water treatments plants , which I think are
scheduled for 2003 and 2005 , the phosphorous load from those two sources , which are 35%
of the load to the southern basin , are going to be substantially reduced , and then the
• percentage contribution of the phosphorous loading of the lake source cooling project
becomes a higher percentage . So percentages is not a good way to look at phosphorous
loading . You 've got to look at it from a pound perspective . At that point it get back to , you 've
got to look at all these sources , you 've got to do a phosphorous balance on the southern part
of the lake and then you can make more scientifically . . .
Mr. DePaulo — I totally agree with that . But just so I can walk away with something of a
conclusion , if we were to assume that is a load comparison and that the project is operating
at roughly half its permitted flow, which it is , then we could conclude that it would be , under
the current scenario , would be contributing 6% of the total load if it was operating at its full .
Mr. Werthman — Thaose assumption are correct .
Doria Higgins , Hillcrest Drive — I 'd like to remind you that one of the basic faults in the
Environmental Impact Statement , which is the basis on which the permit was given to Cornell
to operate it , is that there is no base line data on phosphorous from the intake sight which
then , of course is the discharge flow . So you don 't have any base line data on which you can
compare what is happening . And this is outrageous fault , inexcusable one , and I don 't
understand how it ever happened . But this is going to be your problem right along . Thank
you .
Mr. Werthman — Just to answer your comment , you are exactly correct . The statistical
methods that they've proposed are comparisons of the impacted part of the lake , they've
chosen sites 1 and 7 on either side of the outfall , to compare against. And they haven 't said
what they' re going to compare it to yet . They might compare it to sites 5 and 6 , which they
said they can do with 30% , they can be kept at 30% change with 70% probability with 3 years
worth of data . And if they compare it to the other sites in the lake , they say that they can 't
make that assessment with that probability without 4 or 5 years worth of data . So we 'd have
to wait that much longer. So that's why there 's devils and the details , with a lot of different
ways to look at the data and to measure statistical significance and trying to ascertain what 's
going on around the lake source cooling , all the loading spots into the lake not just the lake
source cooling project . And in my opinion inaudible comment.
Mr. DePaulo — UFI and Cornell continue to compare the total phosphorous in the lake source
cooling discharge to the total phosphorous in the southern basin while neglecting to mention
that roughly half of the phosphorous in the discharge is in soluble form . So do you think that
that analysis is accurate and should be used to render a determination as to whether is
• having
Mr. Werthman — No I don 't .
25
Approved July 8, 2002
Ms . Higgins — I wasn 't able to read exactly where your testing site is , but I do know it is
considerably below Bolton Point . And , as we all know , phosphorous can affect the taste of
water so it' s just not possible to ingest it . And the technique to remove it can make it toxic , so
is there any chance that you could be monitoring what the Environmental Impact Statement
called the flow up towards Bolton Point , because you ' re way below that ?
Mr. Werthman — We' re not collecting any data at all . Basically, we do have some
recommendations as in terms of changes or proposed changes to the monitoring points .
Quite frankly , I don 't think those are going to happen . I think we 've got to live with the data
that is being collected so far and we ' re going to have to make our conclusions based on that .
don 't want to mislead you and tell you that we' re going to go out and collect more data .
We ' re going to continue to collect data from the points that they' re collecting it from and we' re
going to have to make our assessment based on that .
Mr. DePaulo — You mentioned that due to a lack of data from Fall Creek and from the Inlet , in
terms of the phosphorous contribution , that it was hard to analyze what the affect was . Now ,
I don 't know if you are aware that the southern basin of the lake has been proposed for high
priority tmdl development . Do you think that would be an advantageous route to follow in
order to facilitate this larger picture that you are tryng to get?
Mr. Werthman — I think it' s the only way to do it .
Mr. Depaulo — Thank you .
Councilman Lesser — Paul , I want to say thank you , that was helpful for me to understand
what the situation is . I don 't know if this question is easily answerable , but it's not clear that
once you get these raw data from Cornell exactly what you ' re going to be able to do ? You
talked a lot about statistical significance . Are you going to be able to say whether or not
there 's been a significant increase in the concentration or load of phosphorous , or
temperatures , or if inaudible comment it's not significant change one would anticipate no
impact . If there is a significant change , you likely be able to do that ? If so can you go on the
next step and indicate whether or not it has practical significance in terms quality of the
water? What' s the final product you would hope to give us ?
Mr. Werthman — It' s a very difficult question to answer and Cornell and Freshwater Institute
has gone into great lengths to explain why that ' s a difficult thing to answer. And I don 't
disagree . I mean it ' s no small task to try to say are these trends significant or aren 't they .
Part of the answer is what else is going on in the southern part of the lake besides the lake
source cooling project , and that ' s part of my problem . All I can say is we ' re going to take a
hard look at the data . First we ' re going to try to do a forensic analysis of theirs , try to at least
identify the weaknesses or potential weaknesses of their statistical evaluation and then
basically try to carve it up a couple of different ways and see what it looks like . And then
26
Approved July 8, 2002
when we look at the big picture I think we ' ll have a better feeling of in total does it look like
there 's any statistical impact or not . There won 't be any one thing , you won 't be able to just
do a one statistical test , you won 't be able to look just the phosphorous data for two or three
• years . You 've got to look at the whole picture , and I think from that you base some opinions
with some degree of confidence .
Attorney Barney — IS there some information that might be in that raw data that would be
significantly harmful to Cornell ' s position and would that be a reason that they' re resisting
turning it over to you ?
Mr. Werthman — Well you ' re always skeptical when you don 't see something . I mean maybe
there is something there that they don 't want us to see . Or again , it just seems to me this
whole process even before the data was being generated was controlled by the University ,
they wanted to determine how the data was presented , when it was distributed . It's clear
they don 't want us to get our hands on the data as they generated , for us to form an opinion
before they can package it . It ' s possible there 's something there . I don 't believe that' s why
they' re withholding the data . I just think they really just don 't want us to do an independent
appraisal of it . And we can 't do our job without it .
Supervisor Valentino — Thank you very much for your presentation . Thank you folks for
coming . I know you 've got a long-standing interest in this . Maybe the next time when we do
a presentation we ' ll try to set it up in a format where it 's not our regular board meeting and
you can be available to ask more questions or make you statements . I don 't like to cut
people off and I apologize for doing that tonight , but we do have a long agenda that we have
to get through . Thank you all .
Agenda Item No. 13 — Consider Recommendations from the Capital Projects and Fiscal
Planning Committee regarding the 2003 Future Years ' Proposed Capital Projects
(Attachment #5)
Councilwoman Russell reviewed the summary of the Committee ' s recommendations with the
Board .
In response to questions from Councilman Lesser, Supervisor Valentino and Councilwoman
Russell stated that lighting for Pew Trail was not under consideration .
The paving projects as listed will be reprioritized as a result of the needed repairs on Stone
Quarry Road .
The Hanshaw Road water improvement project has been deferred because it needs to be
• coordinated with the County' s rebuilding project , which does not appear to be happening any
time soon .
27
Approved July 8, 2002
To move a number of the projects forward and in light of the current favorable interest rates ,
the Committee is considering bonding for a number of the projects .
Councilman Klein asked about the status of the Drew Subdivision request for water.
Councilwoman Russell stated that consideration had not been formally dropped . The
Committee was going to try to assess the project . Dan Walker is working on a report on that
project , which he will bring to Public Works .
There is uncertainty regarding when the City is going to move forward with the first
interceptor project . Supervisor Valentino reported that in speaking with the City about the
project , she had told them that the Town would need a detailed budget for the approval
process . That budget has not been put together and there is no clear sense of when that is
going to happen .
Councilwoman Russell drew the Board 's attention to the recommendation for short or long
term bonding for Tutelo Park , Trumansburg water, and West Hill water line projects .
Supervisor Valentino reported that they were considering a package for bonding of
approximately 2 . 4 million for these projects . Our debt is down to approximately 4 million ,
compared to the approximate 12 million it was a while back .
Supervisor Valentino remarked that the Benefit Assessment Committee should meet to
review the benefit charges . The water benefit assessment was lowered when the Town paid
off the Bolton Point debt , but needed projects call for a review of that charge .
Agenda Item No 15 - Discussion of Request for No Parking on Sand Bank Road
Supervisor Valentino reported that Mr. Brown from the State Parks came to the Town 's Public
Works committee to ask that the Town put No Parking signs along Sand Bank Road , at the
bottom of the hill , by the park . His major concern is people parking for free , instead of paying
the $6 . 00 fee to get into the park . Supervisor Valentino and Superintendent Noteboom both
visited the site . Supervisor Valentino observed that all of the people parking there were able
to get their 4 tires off the pavement . No one was parking on the other, steep side of the road .
While Supervisor Valentino did not want to say that it was entirely safe it was no more difficult
than other roads in the Town . By putting no parking signs there , it would force people to park
out on the highway or across the road , an even more dangerous situation .
Councilman Klein stated that he felt Mr. Brown ' s safety concerns were secondary to the loss
of parking fees . Most of the people parking on the road are there for softball games .
Following discussion , the Board decided against any action and asked Mr. Noteboom to
contact Mr. Brown .
28
Approved July 8, 2002
Agenda Item No . 16 — Discussion of Annual Contract Renewals
The Board reviewed a list of the Town ' s current contracts . There was discussion regarding
• the impact of County cutbacks on contracts for which the Town is reimbursed by the County .
These include Gadabout , Human Services Coalition , some of Joint Youth Commission .
Councilman Lesser remarked that the Town should prepare itself for greater requests from
these entities . Supervisor Valentino agreed stating that we would be seeing a lot of people
coming in the door asking for money this year.
Agenda Item No. 17 -Discussion of Amendment to Municipal Agreement regarding
Intermunicipal Waiter Supply
Deferred to the July Meeting .
Agenda Item No. 1 .B - Consider Renewal of the Contract with Alfred Eddy
Attorney Barney reported that The Town had a contract with Alfred Eddy to mow and
maintain a couple of the Town ' s undeveloped parks . These included some planting and
harvesting of crops , That contract has expired and Attorney Barney recommended that the
Board authorize Supervisor Valentino to sign a renewal of the agreement .
TB RESOLUTION NO. 2002-087 - EXTEND CONTRACT WITH ALFRED EDDY FOR
MAINTENANCE AIWD MOWING OF SAPONI MEADOWS AND TOMLINSON PARK LANDS
WHEREAS , the Town Board has had agreements with Alfred Eddy for the
maintenance and mowing of the Saponi Meadows park land and Tomlinson park land ; and
WHEREAS , said agreements have expired ; and
WHEREAS , the town and Mr. Eddy are willing to enter into new agreements ;
NOW , THEREFORE , BE IT RESOLVED , that the Town enter into an agreement with
Alfred Eddy for the purposed of maintaining the Saponi Meadows park land and Tomlinson
park land by mowing same and/or growing legal crops on same , said contract to be for a
period not to exceed five years , to contain a provision whereby either party can terminate the
agreement at the end of any calendar year upon at least one year's prior notice , said
agreement to provide that in lieu of any fees to be paid to Mr. Eddy , he may retain any of the
crops grown on the premises and harvest it prior to the termination of the agreement , said
agreement to contain such other terms and conditions as may be reasonably required by the
Town Supervisor with the advice of the attorney for the Town ; and it is further
29
i
Approved July 8, 2002
RESOLVED , that the Town Supervisor be and she hereby is authorized to execute an
agreement on behalf of the Town , containing the terms set forth above and such other terms
that she may deem necessary or advisable .
MOVED : Supervisor Valentino
SECONDED : Councilman Lesser
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
Agenda Item No . 19 - Discussion of the Safety Manual
Ms . Drake reviewed the Safety Manual with the Board .
In response to questions from Councilman Klein , Superintendent Noteboom stated that there
would be training for staff , referring to the training calendar included in the manual .
Additionally , training would be part of orientation for new employees .
TB RESOLUTION NO. 2002-088 - APPROVAL AND ADOPTION OF SAFETY POLICY
AND PROCEDURES MANUAL
WHEREAS , the Safety Committee has devoted the past year to creating a
comprehensive safety policy and procedure manual for the benefit of the employees and
officials ; and
WHEREAS , the committee has had the manual reviewed by the Norm Wiley , Loss
Control Consultant , Public Employers Risk Management Association ; Nancy TenKate , editor,
and the Public Works Committee for comments and suggestions ; and
WHEREAS , the Safety Committee recommends the Town Board approving and
adopting the Safety Policies and Procedures Manual for all the employees ;
NOW , THEREFORE , be it
RESOLVED , the Town Board of the Town of Ithaca does hereby approve and adopt
the Safety Procedures Manual for all the employees , effective June 10 , 2002 ,
MOVED : Councilman Burbank
SECONDED : Councilman Niederkorn
30
Approved July 8, 2002
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
• Agenda Item No . 20 - Discussion of Health Insurance Buy- Back Program (Attachment
#6
Ms . Drake explained the program to the Board . The Town would offer to reimburse
employees who opt out of the Town 's health insurance coverage because they are covered
under another family member' s insurance . The reimbursement would be 30% of the
premium cost and would represent a savings to the Town .
The Board agreed that the program should be included in the draft of the Personnel Manual .
Councilman Klein urged that employees be required to have some form of coverage , stating
that it is in our interest to keep our employees insured .
Aqenda Item No. 21 — Discussion of Vacation Buy- Back Program (Attachment #7)
Councilman Lesser described the program as providing financial motivations for people to
look at their position as one that gives one weeks holiday because if they take more than that
it is costing them money.
Supervisor Valentino explained that the proposed policy insists that the employee take one
week of vacation . It is when an employee is eligible for three weeks that they can opt to take
only two . An employee cannot get the buy- back without taking vacation .
The Board agreed that this program could be included in the draft of the Personnel Manual .
Agenda Item No . 22 — Consider Appointment of Board of Fire Commissioners
Representative
TB RESOLUTION NO. 2002-089 - Recommendation of Appointment to Board of Fire
Commissioners.
WHEREAS , Gregory R . Kirkpatrick ' s term on the Ithaca Board of Fire Commissioners as a
Town of Ithaca representative expires on June 30 , 2002 ; and
WHEREAS , Mr. Kirkpatrick wishes to be re- appointed to the said position ; and
• WHEREAS , the appointment to the said position is made by the City of Ithaca Common
Council based upon a resolution recommending appointment by the Town of Ithaca Town
Board ; now, therefore , be it
31
Approved July 8, 2002
RESOLVED , that the governing Town Board hereby requests and recommends that
the City of Ithaca Common Council appoint Gregory R . Kirkpatrick as a Town of Ithaca
representative on the Board of Fire Commissioners for a three-year term commencing July 1 ,
2002 through June 30 , 2005 .
MOVED : Supervisor Valentino
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
Agenda Item No 23 — Consider Option Agreement Relating to Sale of Old Town Hall
To be discussed during executive session .
Agenda Item No 24 — Consider Appointments to the Capital Projects and Fiscal
Planning Committee
TB RESOLUTION NOm 2002-090 — Appointment to Capital Projects and Fiscal Planning
Committee
BE IT RESOLVED , that the governing Town Board appoints Fred T . Wilcox III and
William Burbank to serve as members of the Capital Projects and Fiscal Planning Committee
for a term ending December 31 , 2002 .
MOVED : Supervisor Valentino
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
Agenda Item No 25 — Consider Withdrawing as NYS Department of Environmental
Conservation Licensing Agent (Attachment #8— memo from T. Hunter
TB RESOLUTION NOn 2002 -091 — Withdraw as Licensing Agent for New York State
Department of Environmental Conservation
32
Approved July 8, 2002
WHEREAS , New York State Department of Environmental Conservation is
implementing an Automated Licensing System for the sale of Conservation Licenses ; and
WHEREAS , the new system requires the installation of approximately $3 , 000 . 00 worth
of computer hardware , a dedicated phone line , and electronic access to a Town of Ithaca
bank account for thE! transfer of monthly license fees ; and
WHEREAS , during the past seven years the Town of Ithaca has sold less than 100
licenses per year and generated an average of $83 . 43 per year in revenue for the Town ; and
WHEREAS , licenses are available from the Tompkins County Clerk , the City of Ithaca
Clerk , and various retailers ; and
WHEREAS , pursuant to conversations with New York State Department of
Conservation ' s Peg Sauer and Robert Schwank the Town has the authority to opt out of the
license sales program ; now , therefore ,
BE IT RESOLVED , that the Town Clerk of the Town of Ithaca no longer act as New
York State Department of Environmental Conservation licensing agent .
MOVED : Councilman Niederkorn
SECONDED : Councilman Klein
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously.
Agenda Item No . 217 — Discussion of Changing Membership Guidelines for the Joint
Youth Commission
Discussion deferred to July 8th Town Board Meeting
Agenda Item No. 28 — Consent Agenda
TB RESOLUTION NO . 2002 -092 — Consent Agenda Items .
BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby
approves and/or adopts the resolutions for Consent Agenda Items .
• MOVED : Councilman Lesser
SECONDED : Councilwoman Grigorov
33
Approved July 8, 2002
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
TB RESOLUTION NO . 2002 -092a — Town Board Minutes of MaV 13 , 2002
WHEREAS , the Town Clerk has presented the minutes for the Town Board Meeting
held on May 13 , 2002 to the governing Town Board for their review and approval of filing ;
NOW , THEREFORE , BE IT RESOLVED , the governing Town Board does hereby
approve for filing the minutes for the meeting held May 13 , 2002 as presented at the June 101
2002 board meeting .
MOVED : Councilman Lesser
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
TB RESOLUTION NO . 2002 -092b - Town of Ithaca Warrants .
WHEREAS , the following numbered vouchers have been presented to the Ithaca
Town Board for approval of payment ; and
WHEREAS , the said vouchers have been audited for payment by the said Town
Board ; now therefore be it
RESOLVED , that the governing Town Board hereby authorizes the payment of the
said vouchers in total for the amounts indicated .
VOUCHER NOS . 5096 through 5239
General Fund Townwide $ 127 , 579 . 64
General Fund Part-Town 97511 . 23
Highway 90 , 477 . 97
Water 151 , 452 . 67
Sewer 167242 . 17
West Hill 659 . 24
Risk Retention 883 . 50
Debt Service 743 . 28
34
Approved July 8, 2002
Lighting Districts 995 . 64
TOTAL $ 398 , 545 . 34
MOVED : Councilman Lesser
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
TB RESOLUTION NO . 2002 -092c — Bolton Points Warrants .
WHEREAS , the following numbered vouchers for the Southern Cayuga Lake
intermunicipal Water Commission have been presented to the governing Town Board for
approval of payment ; and
WHEREAS , the said vouchers have been audited for payment by the said Town
Board ; now, therefore , be it
RESOLVED , that the governing Town Board hereby authorizes the payment of the
said vouchers .
Voucher Numbers : 192- 195 , 260-326
Operating Fund $ 146 , 046 . 72
1998 SCADA Capital Project 2 , 625 . 00
2001 Backup Electrical Power 11 , 969 . 64
TOTAL $ 160q641 , 36
MOVED : Councilman Lesser
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank, aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
TB RESOLUTION NO 2002-092d — Approval of Cornell University Federal Work Study
Agreement.
35
Approved July 8, 2002
WHEREAS , the Engineering and Planning Departments have budgeted the necessary
funds to cover the cost of participating in the Cornell University Federal Work Study Program
to provide student interns with a valuable work experience while providing the Town of Ithaca
with valuable technical support ; and
WHEREAS , Cornell University covers 75 % of the hourly wages and 100% of the
employment expenses of this program and the Town would be responsible for the other 25%
of the hourly wages plus 10 . 25 % for non - registered students employed for the summer; and
WHEREAS , the Town Board has reviewed and discussed the proposed Cornell
University Federal Work Study Agreement ; now , therefore , be it
RESOLVED , the Town Board of the Town of Ithaca does hereby approve the
participation in the Cornell University Federal Work Study Program for the school year of July
11 2002 through June 30 , 2003 ; and be it further
RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct
the Town Supervisor to sign the Cornell University Federal Work Study Agreement ; and be it
further
RESOLVED , the cost of participating in the said program for the year 2003 shall be
reviewed and approved during the budget process .
MOVED : Councilman Lesser
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
TB RESOLUTION NO . 2002 -092e - Budget Transfers , Amendments and Modifications
for the Period of January 1 , 2002 to May 31 , 2002
WHEREAS : consistently , the Town Supervisor and Town Budget Officer has reviewed all
under and over expended revenue and expenditures for the 1 /01 /02 - 05/31 /02 , and
WHEREAS : this review has disclosed that certain budgeted revenues and expenditures
require transfers , amending or modification , and
WHEREAS : these findings are detailed for this Governing Board 's review , discussion and
approval , and therefore be it
36
Approved July 8, 2002
TOWN OF ITHACA
Budget Transfers
BUDGET JOURNAL
GENERAL TOWNWIDE FUND
ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT)
Al 110 . 410 JUSTICES - CONFERENCES & MILEAGE 28 .00
A1220 .200 SUPERVISOR - EQUIPMENT 100 .00
Al 220. 420 SUPERVISOR - DUES & PUBLICATIONS 22 .00
A1330. 410 TAX COLLECTOR - CONF & MILEAGE 500 .00
A1330 .420 TAX COLLECTOR - DUES & PUBLICATIONS 5 .00
A1340 . 400 BUDGET - CONTRACTUAL 47.25
A1430 .410 HR - CONFERENCES & MILEAGE 33 . 00
A1440. 200 ENGINEERING - EQUIPMENT 136.39
A1620 . 200 BLDGS & GROUNDS - EQUIPMENT 750 .00
Al 6500400 CTRL COMM - OFFICE SUPPLIES 41200. 00
A1670. 404 CTRL COMM - COPIER 41300 .00
A1680 . 200 INFO TECHNOLOGY - HARDWARE 1 , 000 .00
A5132 .416 HWY - GARAGE MAINTENACE 13 ,000.00
A7110 . 405 TOWN PARKS - YOUTH 61038.64
TOTAL UNEXPENDED 30 , 160 . 28
TO ( CREDIT)
JUSTICES
A1010. 420 DUE & PUBLICATIONS 28. 00
SUPERVISOR
Al 220 . 400 CONTRACTUAL 43 .68
A1220 .420 CONFERENCES & MILEAGE 334 . 98
' ACCOUNTING
37
A1316 . 400 CONTRACTUAL Approved July 8, 2002 38. 54
Al 316 . 408 CONFERENCES & MILEAGE 19. 11
Al 316 . 421 EMPLOYEE EDUCATION 564 . 75
TAX COLLECTION
A1330 .400 CONTRACTUAL 48 . 69
BUDGET OFFICER
A1340 . 410 CONFERENCES & MILEAGE 11 .67
A1340 . 420 DUES & PUBLICATIONS 35 .58
HUMAN RESOURCES
A1430. 420 DUES & PUBLICATIONS 33 . 00
ENGINEERING
A1440 . 450 GASOLINE 136 . 39
TOWN HALL BUILDING MAINTENACE
Al 620. 102 SALARIES & WAGES - OVERTIME 11456. 50
A1620. 243 TOWN HALL - AUDIO SYSTEM 31305 . 00
Al 620 . 413 BLDGS & GRDS MAINTENANCE 970 . 88
A1620 .431 ELEVATOR MAINTENANCE CONTRACT 750. 95
CENTRAL COMMUNICATION
A1650 . 410 TELEPHONES 550 . 60
INFORMATION TECHNOLOGY
Al 680 . 402 XEROX COPIER - DC470 881 . 88
A1680 . 403 XEROX COPIER - 5614ZSD 279 .00
A1680, 405 XERCO COPIER - DC230 507 . 41
A1680 . 481 WEB SERVICES 31810. 55
A1680. 491 SOFTWARE 671 . 50
SPECIAL ITEMS
A1910. 400 UNALLOCATED INSURANCE 4 , 758 . 46
A1920 . 401 TAX ASSESSMENTS ON TOWN PROPERTY 91473 . 16
LAND ACQUISTIONS
A7710 . 255 BALDWIN/COLLE PROPERTY 11450. 00
TOTAL OVER EXPENDED 309160 . 28
38
Approved July 8, 2002
GENERAL PART TOWN FUND
• ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT)
81670 .404 CTRL PRTG - COPIER 17737 . 91
B1680. 201 INFO TECHNOLOGY - HARDWARE 13500 . 00
TOTAL UNEXPENDED 39237 . 91
TO (CREDIT)
INFORMATION TECHNOLOGY
B1680 .402 XEROX COPIER - DC470 881 . 88
B1680 . 405 XEROX COPIER - DC230 507 . 40
ZONING
B8010. 200 ZONING - EQUIPMENT 11392 . 00
B8010 . 420 DUES & PUBLICATIONS 432 . 25
B8010 .440 PERSONAL PROTECTIVE EQUIPMENT 24. 38
TOTAL OVER EXPENDED 39237 . 91
HIGHWAY FUND
ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT)
DB9901 . 900 TRANSFERS TO GENERAL FUND 232253. 34
DB599 UNAPPROPRIATED FUND BALANCE 81284 . 82
TOTAL UNEXPENDED 31 , 538 . 16
TO ( CREDIT)
INFORMATION TECHNOLOGY
39
Approved July 8, 2002
DB1680.491 INFO TECHNOLOGY - SOFTWARE 806. 00
SPECIAL ITEMS
DB1910 . 400 UNALLOCATED INSURANCE 71478 . 82
TRANSFERS TO OTHER FUNDS
DB9901 . 901 TRANSFERS TO GENERAL FUND 23, 253 .34
TOTAL OVER EXPENDED 31 , 538 . 16
WATER FUND
ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT)
F1680 . 404 COPIERS 4 ,238. 35
F1920 .400 UNALLOCATED INSURANCE 11394. 86
F9901 . 902 TRANSFER TO GENERAL FUND 62 , 745 .46
F1670 . 408 POSTAGE 100 . 00
F8340 .420 DUES & PUBLICATIONS 24. 06
TOTAL UNEXPENDED 68, 502 .73
TO ( CREDIT)
INFORMATION TECHNOLOGY
F1680 . 201 HARDWARE 2 , 583 . 64
F1680. 402 XEROX COPIER - DC470 881 . 85
F1680 . 405 XEROX COPIER - DC230 507 .37
F1680 .491 SOFTWARE 701 . 26
SPECIAL ITEMS
F1910 . 401 TAX ASSESSMENTS ON TOWN PROPERTY 461 . 14
WATER ADMINISTRATION
F8340 . 440 PERSONAL PROTECTIVE EQUIPMENT 94 . 66
F8340 . 490 WATER REFUNDS 527 . 35
TRANSFERS TO OTHER FUND
40
Approved July 8, 2002
F9901 . 901 TRANSFER TO GENERAL FUND 62 , 745 . 46
TOTAL OVER EXPENDED 68, 502 . 73
SEWER FUND
ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT)
G1680 .404 INFO TECHNOLOGY - COPIERS 4,238 . 35
G1680. 491 INFO TECHNOLOGY - SOFTWARE 36 . 98
TOTAL UNEXPENDED 4 , 275 . 33
TO ( CREDIT)
CENTRAL PRINTING & MAILING
G1670. 408 POSTAGE 1 .36
INFORMATION TECHNOLOGY
G1680 . 201 HARDWARE 29583 . 64
G1680. 402 XEROX COPIER - DC470 881 . 85
G1680. 405 XEROX COPIER - DC230 507 .37
SPECIAL ITEMS
G1920 . 401 TAX ASSESSMENTS ON TWN REAL PROPERTY 301 . 31
TOTAL OVER EXPENDED 41275 . 53
FIRE PROTECTION FUND
ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT)
SF599 UNAPPROPRIATED FUND BALANCE 26, 675 . 53
• TOTAL UNEXPENDED 26, 675 . 53
41
Approved July 8, 2002
TO (CREDIT)
SF1420. 400 ATTORNEY 31839. 97
SF1920 . 401 TAX ASSESSMENTS ON TOWN PROPERTY 22 , 835 . 56
TOTAL OVER EXPENDED 269675 . 53
RESOLVED : that this Governing Town Board , approves , authorizes and directs the Town
Supervisor and Town Budget Officer to record these budget transfers , amendments and
modifications including any and all other changes deemed appropriated and necessary for
the operating period January 1 , 2002 to May 31 , 2002 ,
MOVED : Councilman Lesser
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
TB RESOLUTION NO . 2002 -092f — Provisional Appointment of Distribution Operator
Trainee.
WHEREAS , there is presently a vacancy in the full time position of Distribution
Operator Trainee in the Distribution Department at Southern Cayuga Lake Intermunicipal
Water Commission ; and
WHEREAS , the Distribution Manager interviewed candidates through the solicitation
process as there was not an adequate eligible listing available from Tompkins County Civil
Service ; and
WHEREAS , the said individual has determined that Steven C . Riddle possess the
necessary knowledge and skills to satisfactorily perform the duties of the said Distribution
Operator Trainee ; and
WHEREAS , the said Distribution Operator Trainee was appointed provisionally by
SCLIWC at their June 6 , 2002 meeting , and will need to be one of the top three reachable
candidates from the next civil service exam for the said title ; now, therefore , be it
RESOLVED , the Town Board of the Town of Ithaca does hereby ratify SCLIWC 's
provisional appointment of Steven C . Riddle as full time Distribution Operator Trainee for the
Distribution Department , effective June 10 , 2002 ; and be it further
42
Approved July 8, 2002
RESOLVED , this is a forty (40 ) hours a week position , at the hourly wage of $ 12 . 00 ,
which is an estimated annual salary of $24 , 960 , from account number SW8340 . 100 , with full
• time benefits ; and be it further
MOVED : Councilman Lesser
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ;
Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman
Niederkorn , aye . Motion carried unanimously .
Agenda Item No . 29 — Report of Town Committees
Transportation Committee
Councilman Lesser referred to Board to the May 10 , 2002 letter to Sheriff Meskill re additional
road patrols .
Councilman Lesser reported that the Committee will be considering an application for a new
State grant on technical assistance , traffic engineering and transportation planning for
localities at their next: meeting , June 20th at 2 : 00 p . m .
Codes and Ordinances
Councilman Klein reported on the two , well - run presentations on the proposed zoning
ordinance . He expressed disappoint that the meetings were so poorly attended and the
Board discussed whether people are in agreement with the proposed ordinance or simply not
engaged in or aware of the changes .
The Board discussed contacting public access television for airing of the power point
presentation .
Lake Source Cooliriq Data Sharinq
Councilwoman Russell reported that there was a Lake Source Cooling Data Sharing Group
meeting the previous week . There were no red flags raised by the data that has come forth
so far from Freshwater or Cornell . Councilwoman Russell offered copies of a handout
distributed at that meeting of the group ' s written conclusions . Contained in that report is a
table comparing Cayuga Lake with other Finger Lakes in terms of phosphorous levels .
Councilwoman Grigorov requested a copy .
43
Sewer Contract Committee Approved July 8, 2002
Councilwoman Russell reported that the Town had received a copy of the rewritten Draft
Environmental Impact Statement . She has not had an opportunity to review it .
Agenda Item No. 30 — Report of Town Officials (Attachment # 10)
Town Clerk
Ms . Hunter reported that she had received a Draft Code of the Town ' s laws and ordinance
from General Code Publishers . She told the Board that she would be circulating copies for
their review .
Attorney for the Town
Attorney Barney updated the Board on the Eddy case stating that Bill Troy had argued the
case a couple weeks ago and they are expecting a decision within the next four weeks .
Regarding the Bostwick Road case , they have received an adjournment to file the brief to the
23r of June
Additional Agenda Item No . 1 — Consider Approval of Budget Amendments and Cash
Transfer for the West Hill Water Tank Improvement Project
TB RESOLUTION NO. 2002-093 - Budget Amendments and Cash Transfer for the
Capital Project Fund - West Hill Water Tank Improvement - Oakwood Lane
WHEREAS : a review of the Capital Project Fund for the West Hill Water Tank Improvement
located on Oakwood Lane has disclosed that year-to- date expenditures and encumbrances
exceed cash on hand by $ 9 , 452 . 88 , and
SUMMARY OF CAPITAL PROJECT CASH
FUND BALANCE@ 1 / 1 /02 $ 15 , 472979
LESS : APPROPRIATED FUND BALANCE 2002 ( 15 , 202 . 92)
NET FUND BALANCE@ 5/31 /02 269 . 87
ADD : YEAR -TO- DATE 2002 REVENUE 240 . 20
ADD : YEAR -TO- DATE 2002 ENCUMBRANCES 51895 . 87
ACCOUNTS PAYABLE & RETAINAGE 137633 . 08
NET FUND BALANCE@ 5/31 /02 20 , 039 . 02
LESS : CASH BALANCE @ 5/31 /02 ( 10 , 586 . 14)
ADDITIONAL CASH REQUIRED TO PAY REMAINING PROJECT EXPENSES
44
Approved July 8, 2002
$ 9 , 452 . 88
WHEREAS : based upon these findings the Town Budget Officer recommends to this
governing Town Board the following budget amendments and cash transfers , and
BUDGET JOURNAL
WATER FUND
ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT)
F599 UNAPPROPRIATED FUND BALANCE $ 99452 . 88
TOTAL APPROPRIATED FUND BALANCE $ 9 , 452 . 88
TO (CREDIT)
TRANSFERS TO CAPITAL PROJECTS
F9950 . 922 WEST HILL WATER TANK IMPROVEMENT $ 99452 . 88
TOTAL BUDGETED EXPENDITURE $ 99452 . 88
CAPITAL PROJECT FUND
(West Hill Water Tank Improvement)
ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT)
1-19- 5031 INTERFUND TRANSFER - WATER FUND $ 91452 . 88
TOTAL ESTIMATED, REVENUE $ 91452 . 88
TO ( CREDIT)
H9-599 UNAPPROPRIATED FUND BALANCE $ 93452 . 88
TOTAL BUDGETED REVENUE $ 99452 . 88
45
Approved July 8, 2002
CASH DISBURSEMENT
WATER FUND
ACCOUNT DESCRIPTION AMOUNT
DEBIT
F522 APPROPRIATIONS $ 9 , 452 . 88
F9950 . 922 WEST HILL WATER TANK PROJECT $ 91452 . 88
CREDIT
F202 CASH IN SAVINGS $ 9 , 452 . 88
CASH RECEIPT
CAPITAL PROJECT FUND
(West Hill Water Tank Improvement)
ACCOUNT DESCRIPTION AMOUNT
DEBIT
1-19 -202 CASH IN SAVINGS $ 91452 . 88
CREDIT
1-19-980 REVENUE $ 99452 . 88
1-19 -5031 INTERFUND TRANSFER - WATER FUND $ 97452 . 88
RESOLVED : that this Governing Town Board , approves , authorizes and directs the Town
Budget Officer to record these budget amendments and transact the appropriate and
necessary cash transfers for the remaining expenditures of the West Hill Water Tank
Improvement Project .
MOVED : Supervisor Valentino
SECONDED : Councilwoman Grigorov
VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Russell ,
aye ; Councilman Klein , abstain ; Councilman Lesser, aye ; Councilman Burbank , aye ;
Councilman Niederkorn , aye . Motion Carried .
46
Approved July 8, 2002
Additional Agenda Item No 2 — Discuss Fee for Copies of Draft Zoning Ordinance
Information on Compact Disc
Mr. Carvill reported that the cost of the compact disc itself was somewhere around $ 20 . Add
to that the cost of staff time for producing copies . A price of $5 . 00 was recommended .
TB RESOLUTION A10 2002-094 — Approve Fee of $5. 00 for Draft Zoning Ordinance on
Compact Disc
Resolved that the Town Board charge $ 5 . 00 per copy for the Town of Ithaca Draft Zoning
Ordinance on compact disc .
MOVED : Supervisor Valentino
SECONDED : Councilwoman Russell
VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Klein , aye ;
Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion
carried unanimously .
Additional Agenda Item No 3 — Approval of Linderman Creek II Restrictive Covenants
(Attachment #91
Attorney Barney explained to the Board that the Linderman Creek Local Law that rezoned an
area for phase II and phase III of that development required them to file a restrictive
covenant , which basically kept the property available for low income housing for at least 15
years . The restrictive covenant was to be approved by the Attorney for the Town . Mr.
Barney stated that he had approved the covenant and was bringing to the Board for their
required approval .
TB RESOLUTION /Y'Oo 2002-095 — Approve Use Restriction Document for Linderman
Creek 11 Proiect
Resolved that the 'Town Board hereby approves the use restriction document for the
Linderman Creek II Associates LLC project on Mecklenburg Road .
MOVED : Oupervisor Valentino
SECONDED : Councilman Niederkorn
• VOTE : Supervisor 'Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Russell ,
aye ; Councilman Klein , abstain ; Councilman Lesser, aye ; Councilman Burbank, aye ;
Councilman Niederkorn , aye . Motion Carried .
47
Approved July 8, 2002
TB RESOLUTION NO. 2002-096 — Authorize Request For Proposals for Group Health
Insurance.
WHEREAS , the Town has been notified that Univera Health Care , an Excellus
Company , will be dissolved and will not be renewing contracts for 2003 ; and
WHEREAS , the Human Resources Manager recommends the Town Board authorizing
an official Request For Proposals for Group Health Insurance for 2003 ;
Now, Therefore , be it
RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct
the Human Resources Manager to conduct a Request For Proposals for Group Health
Insurance for the 2003 contract year.
MOVED : Councilman Niederkorn
SECONDED : Councilman Burbank
VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Russell ,
aye ; Councilman Klein , abstain ; Councilman Lesser, aye ; Councilman Burbank , aye ;
Councilman Niederkorn , aye . Motion Carried .
Agenda Item No . 32 — Consider Executive Session for Purposes of Discussing
Possible Sale of Old Town Hall
On motion by Councilwoman Russell , seconded by Councilwoman Grigorov , the Board enter
into executive session at 9 : 45 p . m . for discussion of the possible sale of the old Town Hall .
On motion by Councilwoman Russell , seconded by Councilman Lesser, the Board returned
to regular session at 9 : 58 p . m .
TB RESOLUTION NO. 2002-097 - Authorizing The Execution Of An Option Agreement
With Ciminelli Development Company, Inc. For The Sale Of The Former Town Hall At
126 East Seneca Street
WHEREAS , the Town of Ithaca acquired and renovated the former US Post Office
building at 215 North Tioga Street , Ithaca , New York , for use as a Town Hall , is now using
the new facilities for its Town Hall and , as a consequence , no longer needs the former Town
Hall at 126 East Seneca Street , Ithaca , New York (the " Building") for any Town purpose ; and
48
Approved July 8, 2002
WHEREAS , the Town entered into an option agreement with Cornell University
("Cornell') to sell the Building at an agreed upon price ; and
• WHEREAS , (aiminelli Development Company , Inc . ("Ciminelli") has , in essence ,
acceded to the interests of Cornell in the project for which Cornell was seeking to acquire the
Building ; and
WHEREAS , the option agreement with Cornell expires June 30 , 2002 ; and
WHEREAS , Ciminelli needs another year to determine whether the project involving
the Building and parcels of land owned by others may be feasible ; and
WHEREAS , Ciminelli has requested either an extension of the Cornell option or the
execution of a new option , upon substantially the same terms as the Cornell option ; and
WHEREAS , because of the pending negotiations related to the Ciminelli project , it is
unlikely that any other party would enter into a purchase agreement for the Town Hall until
the Ciminelli negotiations result in a definitive project or abandonment of the project ; and
WHEREAS , prior to the execution of the option with Cornell the Town made efforts to
sell the Building over a period of approximately a year without success ; and
WHEREAS , Ciminelli and the Town Supervisor have negotiated an option agreement
pursuant to which Ciminelli would be granted an option to acquire the Building and agrees
during the period of -the option to make certain payments that would reimburse the Town for
its operating costs of retaining the Building until Ciminelli has determined whether it will
choose to exercise its option ; and
WHEREAS , the sale of the Building has been determined to be a " Type I Action "
pursuant to the regulations of the New York State Department of Environmental Conservation
promulgated pursuant to the State Environmental Quality Review Act and the laws and
regulations of the Town of Ithaca , the implementation of which action as proposed , the Town
Board has determined , will not result in any significant environmental effects ; and
WHEREAS , a draft of the option agreement has been submitted to this meeting and
reviewed by the Town Board ; and
WHEREAS , it is now desired to approve the execution of such option agreement and
to authorize the sale of the Building in accordance with the terms of such option agreement
should Ciminelli determine to exercise its option thereunder;
• NOW , THEREFORE , BE IT RESOLVED by the Town Board of the Town of Ithaca as
follows :
49
Approved July 8, 2002
Section 1 . The Town of Ithaca hereby approves the execution by the
Town Supervisor of an option agreement with Ciminelli pursuant to which
Ciminelli is granted an option to acquire from the Town the premises known
generally as 126 East Seneca Street , Ithaca , New York for a purchase price of
$315 , 000 for a period ending June 30 , 2003 , and pursuant to which Ciminelli is
credited with certain payments including the $20 , 000 previously paid by Cornell
and the $5 , 000 being paid by Ciminelli with the option , and pursuant to which
Ciminelli makes certain payments to the Town to preserve the option for its
entire period to offset the costs of the Town in maintaining the Building during
the option period , such option agreement to be in substantially the form
submitted to this meeting with such changes therein as the Town Supervisor
with the advice of the Director of Engineering and the Attorney for the Town
may approve , her execution of same to be due evidence of such approval .
Section 2 . The Town Board of the Town of Ithaca , subject to the
contingencies set forth in the option agreement and this resolution and other
contingencies relating to obtaining necessary approvals including , if a
referendum is held , the approval of the voters of the Town of Ithaca , hereby
authorizes the sale of the 126 East Seneca Street property to Ciminelli as set
forth in such option agreement , and further authorizes the undertaking of all of
the obligations set forth in said option agreement , including without limitation ,
the preparation of a survey , obtaining and delivering all closing papers , and
completion of the sale , all of said actions being authorized pursuant to Sections
64 and 220 of the Town Law ,
Section 3 . The officers of the Town , including the Town Supervisor,
Director of Engineering , Director of Planning , Town Clerk , and Attorney for the
Town are hereby authorized to take such actions as they deem necessary or
appropriate to complete the sale of the Building if Ciminelli exercises its option
and to carry out the intent of this resolution .
Section 4 . Within 10 days after the adoption of this resolution by the
Town Board , the Town Clerk shall , as set forth in Section 90 of the Town Law ,
post and publish a notice which shall set forth the date of the adoption of this
resolution and contain an abstract of this resolution , concisely stating the
purpose and effect thereof . Such notice shall specify that such resolution was
adopted subject to a permissive referendum .
Section 5 . This resolution shall take effect immediately, unless a
referendum is requested , in which event it shall take effect , if approved at such
referendum , upon such approval .
50
Approved July 81 2002
Section 6 . This resolution is adopted subject to a permissive referendum
pursuant to Town Law Sections 64 and 220 .
• MOVED : Councilman Niederkorn
SECONDED : Councilwoman Russell
The question of adoption of the foregoing resolution was duly put to a vote on a roll call ,
which resulted as follows :
Supervisor Valentino Voting Aye
Councilperson Russell Voting Aye
Councilperson Klein Voting Aye
Councilperson Lesser Voting Aye
Councilperson Grigorov Voting Aye
Councilperson Niederkorn Voting Aye
Councilperson Burbank Voting Aye
The resolution was thereupon duly adopted .
Adjournment
On motion by Councilman Klein , seconded by Councilwoman Russell , the meeting was
adjourned at 10 : 01 p . im .
Respectfully submitted ,
Tee-Ann Hunter
Town Clerk
Next regular meeting Monday, July 8, 2002 at 5:30 p . m.
51
1
1
TOWN OF ITHACA
TOWN BOARD
SIGN - IN SHEET
DATE : Monday , June 10 , 2002
(PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES)
PLEASE PRINT NAME PLEASE PRINTADDRE55 / AFFILIATION
&/V'.L Jv O lr d t o l"u
za
� I '^ e ( ' h u� G✓ c N. a 0- t his r�
OF I ATTACHMENT # 3
�a TOWN OF ITHACA
y 1B 21 �1L 215 N . Tioga Street , ITHACA , N . Y . 14850
�v
TOWN CLERK 273- 1721 HIGHWAY 273- 1656 PARKS 273 -8035 ENGINEERING 273 - 1747 PLANNWG 273- 1747 ZONWG 273- 1783
FAX (607) 273 - 1704
TOWN OF ITHACA
AFFIDAVIT OF POSTING AND PUBLICATION
I , Tee- Ann Hunter, being duly sworn , say that I am the Town Clerk of the
Town of Ithaca , Tompkins County , New York and that the following notice has
been duly posted on the sign board of the Town Clerk of the Town of Ithaca and
the notice ha,> been duly published in the official newspaper, Ithaca Joumal.
Location of Sign Board Used for Posting : Town Clerk's Office
215 North Tioga Street
Ithaca , New York 14850
LEGAL ADVERTISEMENT : NOTICE OF PUBLIC HEARING
CONSIDER ADOPTION OF ORDINANCE
REPEALING AUCTIONS ORDINANCE
Date of Posting : Friday , May 31 , 2002
Date of Publication : Friday, May 31 , 2002
STATE OF NEW YORK)
COUNTY OF TOMPKINS ) SS :
TOWN OF ITHACA)
Tee-Ann Hunter, Town Clerk
Town of Ithaca
Sworn to and subscribed before me this day of � M X2. 002
CARRIE WHITMORE
Notary Public, State of New York
No . 01 WH6052877
Tioga County
Commission Expires December 26,..L'
The Ithaca Journal Fridav May 31 2002
NOTICE OF PUBLIC
HEARING
NOTICE IS HEREBY GIVEN
that a public hearing will be
held before the Town Board
of the Town of,lthoca at 215
North Tioga Street, Ithaca,
New York, on the 10th day
of June, 2002 at 6: 15 p.m.
concerning an ordinance re-
pealing"an; ' ordinance
regulating auctions pre-
v ious)y adopted by the Town
Board on July 7, 1955 . At
such time and place all per-
sons interested in the subject.
matter thereof will be heard
concerning the same.
At that time the Town Board
will hear any person
interested in such ordinance.
Copies of such ordinance
are available for review ' at
the Town Clerk's Office' at
215 North Tioga Street,
Ithaca, NY during normal
business hours of the Town
Clerk.
Individuals with visual or
hearing impairments or
other special needs will be
provided with assistance as
necessary, upon request.
Persons desiring assistance
must make a request to the
Town Clerk not less than 48
hours prior to the time of the
public hearing .
Tee•Ann Hunter,
Town Clerk
Town of Ithaca
May 31 , 2002
❑ ❑ ❑ ❑ 11 ❑ Town Assigned Project ID Number
Town of Ithaca Environmental Review
SHORT ENVIRONMENTAL ASSESSMENT FORM
For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY
PART 1 - PROJECT INFORMATION To be complete by Applicant or Project Sponsor)
1 . Applicant/Sponsor 2 . Project Name
Town of Ithaca Town Board Ordinance Repealing Auction Ordinance .
3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map : )
Townwide
Tax Parcel Number , N/A
4. Is proposed action :
NEW ? EXPANSION? MODIFICATION/ALTERATION? X (Repeal of Ordinance
5. Describe project briefly : ( Include project purpose, present land use, current and future construction plans, and other relevant
items):
Adoption of an ordinance repealing the Auctions Ordinance passed by the Town Board in 1954 . The ordinance is on the
books, but there are neither licensing nor enforcement mechanisms in place .
(Attach separate sheet(s) if necessary to adequately describe the proposed project.)
mount of land affected : N/A
ially (0-5yrs) Acres (6- 10yrs) (> 10 yrs) Acres
ow is land zoned presently? N/A
8: Will proposed action comply with existing zoning or other existing land use restrictions ?
Yes X NO if no, describe conflict briefly :
9. Will proposed action lead to a request for new :
Public Road ? YES NO -X Public Water? YES NO X Public Sewer? YES NO X-
10. What is the present land use in the vicinity of the proposed project? Residential Commercial
Industrial Agriculture Park/Forest/Open Space Other
Please Describe : N/A
11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental
agency
(Federal, State, Local ?) YES NO_X_
If yes, list agency name and ;permit/approval/funding :
12. Does any aspect of the proposed action have a currently valid permit or approval ? YES NO
If yes, list agency name and permit/approval. Also, state whether it will require modification . N/A
t1 CERTIFY THAir THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE
Applicant/Sponsor Name (Print or Type) : Catherine Valentino, Supervisor, Town of Ithaca
Signature and Date : C , 6 - 10 - 2002
1RT II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessary)
Does proposed action exceed any Type I threshold in 6 NYCRR, Part 617 .4 or Town Environmental Local Law?
ES NO X If yes, coordinate the review process and use the full EAF.
ill proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6
YES NO X If no, a negative declaration may be superseded by another involved agency, if any.
C. Could proposed action result in any adverse effects associated with the following :
( Answers may be handwritten , if legible)
C1 . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste
production and disposal, potential for erosion , drainage or flooding problems ? Explain briefly :
None anticipated.
C2 . Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or
Neighborhood character? Explain briefly :
None anticipated.
C3 . Vegetation or fauna, fish, shellfish , or wildlife species, significant habitats, unique natural area, wetlands, or
Threatened or endangered species? Explain briefly :
None anticipated.
C4. The Town ' s existing plans or goals as officially adopted , or a change in use or intensity of use of land or
other Natural resources ? Explain briefly :
None anticipated .
C5. Growth, subsequent development, or related activities likely to be induced by the proposed action ? Explain
briefly :
None anticipated .
6. Long term, short termm, cumulative, or other effects not identified in C1 -059 Explain briefly :
None anticipated .
C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly :
None anticipated .
D. Is there, or is there likely to be controversy related to potential adverse environmental impacts ?
YES NO X If yes, explain briefly : See Attached .
E. Comments of staff X , CB., other attached . (Check as applicable.)
PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca)
Instructions: For each adverse effect identified above, determine whether it is substantial , large, important, or otherwise significant.
Each effect should be assessed in connection with its (a) setting(i . e . urban or rural) ; (b) probability of occurring ; (c) duration ; (d)
irreversibility; (e) geographic scope, and ( f) magnitude . if necessary, add attachments or reference supporting material . Ensure that
the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address.
Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur.
Then proceed directly to the full EAF and/or prepare a positive declaration .
x Check here if you have determined, based on the information and analysis above and any supporting documentation,
that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on
Attachments as necessary the reasons supporting this determination .
Town of Ithaca Town Board
Name of Lead Agency Pre rer' s Signature( If different from Responsible Officer)
atherine Valentino Supervisor C 2%A/ Coy k
e & title of Responsible Officer In Lead Agency Signature of Contributing Preparer
DATE : 6 - 10 - 2002
nature of Responsible Officer in Lead Agency
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ATTACHMENT # 1
RESOLUTION TO INCORPORATE
WHEREAS, The Emergency Services Alliance of Ithaca, hereinafter referred to as the
Alliance, has been formed
■ To enhance Ithaca community afe tY safety through acquisition and equitable
distribution of resources which will support the Ithaca Fire Department' s mission
to save lives and protect property ;
■ To support initiatives that will maintain and preserve the fire department's history;
and
• To maximize overall community benefit through collaboration with other
organizations committed to community safety ; and
WHEREAS , it is now, by the members of the Alliance, deemed proper and for its best
interests that it assumes the form of a corporation without stock and not-for-profit,
NOW, THEREFORE, BE IT HEREBY RESOLVED
That, subject to prior consent of the Alliance, Brian H. Wilbur, C . Thomas Parsons, and
Marcia E. Lynch, members of the Alliance, be and they hereby are authorized and
directed as incorporators to take such steps as may be necessary to effect the
incorporation of the Alliance under the laws of the State of New York under the name
and style of The Emergency Services Alliance of Ithaca, Inc.
I, Marcia E. Lynch, Secretary of The Emergency Services Alliance of Ithaca, do hereby
certify that the foregoing is a full and correct copy of resolutions passed by said Alliance
at its regular meeting held at Ithaca on the 25`h day of April, 2002 and that two weeks
written notice of said meeting was regularly given to all members of said Alliance.
T 4610#oA)f A01A - sli�lo z
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a SIGNED : Marcia E. Lynch
/PoQG¢% 20 r�aNOCvSkr " ��S , DATE : April 25 , 2002
CERTIFICATE OF INCORPORATION
of
The Emergency Services Alliance of Ithaca
Under Section 402 of the Not-For-Profit Corporation Law
The undersigned, for the purpose of forming a not-for-profit corporation under Section
402 of the Not -For-Profit Corporation of the State of New York, hereby certify that:
1 . The name of the Corporation is The Emergency Services Alliance of Ithaca.
2, The Corporation is a corporation as defined in subparagraph (a)(5) of Section
102 of the Not-For-Profit Corporation Law.
3 . The purpose for which the Corporation is formed is to enhance Ithaca
community safety through acquisition and equitable distribution of resources
which will support the Ithaca Fire Department' s mission to save lives and
protect property.
4. The Corporation is a Type A corporation under Section 201 of the Not-For-
Profit Corporation Law.
(a) No part of the assets, income, profits or net earnings of the Corporation
may be distributable to, or inure to the benefit of, its members, directors,
officers, or any private individual.
(b) The Corporation shall not participate in or intervene in any political
campaign on behalf of any candidate for public office.
(c) In the event of the liquidation, dissolution, or winding up of the
Corporation, whether voluntary or involuntary or by operation of law, the
net assets of the Corporation shall be dedicated to such municipal or other
organization or organizations as shall qualify as an exempt organization or
organizations under Section 501 (c)(3 ) of the Internal Revenue Code of
1954 (or the corresponding provision of any future United States Internal
Revenue Law) as the Board of Directors shall determine . Any of such
assets no so disposed of shall be disposed of by the Supreme Court of the
county in which the principal office of the Corporation is then located, in a
manner which in the judgment of the court would best accomplish the
general purpose for which the corporation was organized .
5 . The office of the Corporation shall be located in the County of Tompkins,
State of New York.
6. The names and addresses of the initial three directors are:
Brian H. Wilbur
1335 Ellis Hollow Road
Ithaca, New York 14850
C . Thomas Parsons
10 Mary Street, Apt, 2
Auburn, New York 13021
Marcia E. Lynch
40 Teeter Road
Ithaca, New York 14850
7, The Secretary of State of the State of New York is hereby designated the
agent of the Corporation upon whom process against it may be served. The
post office address to which the Secretary of State shall mail a copy of any
process against the Corporation served upon him as agent of the Corporation
is:
Office of the Fire Chief
City of Ithaca Fire Department
310 W. Green Street
Ithaca, New York 14850
ATTN : Marcia E. Lynch
Page I of 1
Town Clerk Department
Attachment # 2
From : Anne Morrissette
Sent : Thursday, May 161 2002 7 : 38 PM
To : Townclerk@town . ithaca . ny. us
Cc : Karen Coleman
Subject : Tutelo Park for middle school program
Dear Tee-Ann Hunter,
I am writing to follow- up on our phone conversation about the Coddington Road Community Center using the
Town 's Tutelo Park for some summer camp activities . I have attended meetings with Karen Coleman and the
Joint Youth Commission and our goal is to expand our summer program for middle-school children and be more
inclusive and inviting to young people from the West Hill part of the Town of Ithaca .
For this year we propose to have a new afternoon program for children entering 6 , 7, or 8th grades that has
a signifcant number of activities convenient to West Hill . The Tutelo Park and Buttermilk Falls State Park seem
ideal locations for this and would tie in well with some programming ideas we have that center around outdoor
activities , primitive technology, and Native American crafts & lore . We would hope the Town could provide two
picnic tables for the Tutelo site and we would ask if we could set-up a canopy and a lockable storage container
there for the 6 weeks we ran the program . Our tentative plan is to visit the park twice a week for the weeks of
8th through August 16th . Our programs must operate within the regulations of our Camp permit from the County
Health Department. Our activities away from Coddington are considered field trips and are regulated as such . We
have experience doing this and have already arranged for transportation with Tioga Transport. I believe we may
also be able to offer transportation from West Hill to Coddington for the days the program is at our site, if that
would make the program more convenient for parents .
As you probably know, we are finally underway at Coddington with our building project. This prevented me from
working on this camp expansion for the past week and I apologize for not following up with you sooner. I look
forward to hearing from you . Anne Morrissette , Director, CRCC
P . S . To actually operate a camp program at the Town Park is possible with some minimal conveniences such as
a water tap and basic shelter (such as our Coddington pavilion ) . Rented privies can be used for the season if a
comfort station isn 't available. If you are interested in that possibility for the future I would be happy to assist in
anyway 1 can .
6/4/02
t
• AGENDA ITEM # 13
ATTACHMENT # 5
SUMMARY OF RECOMMENDATIONS FOR 2003 - 2007
CAPITAL PROJECTS
Community Parks, Trails and Development Rights
(General Fund )
William & Hannah Pew Bike Trail $2429360
Funding : General Fund Unreserved Fund balance $72 ,708 , Grant - $ 169 ,652
Description : Construction of this multi -purpose recreational and commuter trail on East
Hill is part of the ongoing implementation of the Town ' s Park, Recreation and Open
Space Plan .
Status : Final cost estimates are complete . The Town has begun the process of acquiring
necessary and appropriate access easements, land surveys and trail designs . Actual terrain
construction of the pedestrian and bikeway trail will begin in 2003 .
Committee Recommendation : Underway for construction in 2003
Parks and Open Space Preservation Reserve
Funding : General Fund current appropriations . To date : the Town has accumulated
reserve funds totaling approximately $ 182 , 271 .
Description : These monies are set aside for the future purchase of land development
rights and park construction and improvements .
Status : The Town continues to seek farmland owners willing to participate in the
purchase of development rights program .
Committee Recommendation : $50, 000 — 2003
$609000 — 2004
$709000 — 2005
$80, 000 — 2006
$90, 000 — 2007
East King Road Park (Hallberg land) and Related Trail $ 100,000
Funding : General Fund
Description : The development of this park and related trails are surrounded by Deer Run,
Chase Farm and Saunders Road developments . This would connect to Chase Pond trail ,
and include a basketball court, picnic area, and scenic overlook .
Status : Planning and design are recommended for 2005 , with construction in 2006.
Committee , Recommendation : Recommend 2006
Woolf Lane Park and Related Trail $959000
Funding : General Fund
Description : Park is anticipated to be a passive , natural area park and related trails. A
small play structure or swing set may be possible , but wetland presents site constraints .
Status : Planning and design are recommended for 2004, with construction in 2005 .
Committee Recommendation : Recommend 2005
$ 10,000 — 2004 (design )
$85,000 — 2005 (construction)
Saponi Meadows Parks $3009000
Funding : General Fund
Description: Development of this park in the Inlet Valley as a community park would
include a regulation size soccer field , picnic area, comfort station, pavilion, parking lot,
and connecting trail to Tutelo Park,
Status : Planning and design are recommended for 2006 , with construction in 2007 .
Committee Recommendation : Recommend 2007
Tutelo Park $3509000
Funding : Part of short or long term bonding proposal
Description : This is the smaller portion of the Inlet Valley Community Park Complex
(on Bostwick Road) , which will connect with the Saponi Meadows park site on Seven
Mile Drive .. Design elements could include a Little League regulation size baseball field
(also suitable for regulation softball ) , a picnic pavilion , comfort station, trails and
observation, deck overlooking wetlands, part of the connecting path to the Saponi
Meadows site , a parking lot, an interpretive display highlighting the heritage of the
Tutelo people, and plantings .
Status : Preliminary design was prepared for grant funding , no funding was received .
Committee ! Recommendation : Recommend 2004 by Committee (may need to be
moved up to 2003 to include with proposed bond financing)
Transportation Paving & Partial Reconstruction
(Highway Fund )
Stone Quarry Road $ 125,000
Funding : Highway Fund
Description : Rebuilding section of road and stormwater improvements caused by May
2002 storm .
Status : Design work has started . A portion of the construction will take place in 2002 ,
with the remaining half to be done in 2003 .
Committee Recommendation : High Priority 2003
Rich Road . $329750
Funding : Highway Fund
Description : Pavement overlay on . 25 +/- miles of this road . Repairs and upgrades to the
drainage system are also planned.
Status : Part of Town ' s continued Permanent Highway Improvement Program .
Committee Recommendation : Recommend 2004
Evergreen Road $ 169000
Funding : Highway Fund
Description : Pavement overlay on . 15 +/- miles of this road . Repairs and upgrades to the
drainage system are also planned .
Status : Part of' Town ' s continued Permanent Highway Improvement Program .
Committee Recommendation : Recommend 2004
Orchard Hill Road $20,000
Funding : Highway Fund
Description : Pavement overlay on . 35 +/- miles of this road . Repairs and upgrades to the
drainage system are also planned .
Status : Part of Town ' s continued Permanent Highway Improvement Program .
Committee Recommendation : Recommend 2005
Seven Mile Drive $809000
Funding : Highway Fund
Description : Pavement overlay of the 1 . 05 +/- mile road (entire road) and install new
shoulders .
Status : Part of Town ' s continued Permanent Highway Improvement Program .
Committee Recommendation : Recommend 2004
Dove Drive $649000
Funding : Highway Fund
Description : Pavement overlay on 0 .46 +/- miles of this road . Repairs and upgrades to
the drainage system are also planned .
Status : Part of Town ' s continued Permanent Highway Improvement Program .
Committee Recommendation : Recommend 2003
Pheasant Lane $ 109000
Funding : Highway Fund
Description : iPavement overlay on 0 . 11 +/- miles of this road . Repairs and upgrades to
the drainage system are also planned .
Status : Part of Town ' s continued Permanent Highway Improvement Program .
Committee Recommendation : Recommend 2003
i
I
I '
Calkins Road $709000
Funding : Highway Fund
Description : Pavement overlay of the 0 . 77 +/- mile road (entire road) . A new road
crossing culvert (5 ' ) is also planned .
Status : Part of Town ' s continued Permanent Highway Improvement Program .
Committee Recommendation : Recommend 2004
Compton Road $55,000
Funding : Highway Fund
Description : Pavement overlay of the 0 . 36 +/- mile road (entire road) .
Status : Part of Town ' s continued Permanent Highway Improvement Program .
Committee Recommendation : Recommend 2004
Snyder Hill Road Reconstruction $2005000
Funding : Highway Fund
Description : Reconstruction of Town ' s portion of Snyder Hill Road including drainage,
re-profiling, pavement milling and overlay and restoration work in the right-of-way .
Status : Part of Town ' s continued Permanent Highway Improvement Program .
Committee Recommendation : Recommend 2004
i
Infrastructure Maintenance
(Water Fund)
Northviewi Water Tank Grid Improvement $ 1009000
Funding : Funded by quarterly user billing, benefit charges, and available unreserved
fund balances .
Description : Reconfigure piping to make Northview Water Tank off-peak supply,
instead of sister tank to Danby Road tank and bring control valving above ground to
delete confined space problems in existing pit .
Status : Preliminary Design
Committee ' Recommendation : Recommend 2003
Hanshaw Road Water Main Improvement $500 ,000
Funding : Funded by quarterly user billing, benefit charges, and available unreserved
fund balances .
Description : Replace existing water main on Hanshaw Road from Village of Cayuga
Heights line to Sapsucker Woods Road (Approximately 7 ,000 feet) .
Status : County TIP amendment now has Hanshaw Road project scheduled for 2006
construction.
Committee Recommendation : Defer (coordinate with County Project)
$ 10,000 — 2004 (prelim . Planning and design)
$209000 — 2005 (detailed design)
$470,000 — 2006 (construction)
Danby Road Water Main (West Side) $2505000
Funding : Funded by quarterly user billing, benefit charges, and available unreserved
fund balances .
Description : Replace water main on west side of Danby Road and extend main to new
main service to Longview Drive (approximately 3, 000 feet) .
Status : Preliminary Planning
Committee ! Recommendation : Recommend 2004
Trumansburg lRoad Water Main Improvement $4509000
Funding: Part of short or long term bonding proposal
Description : Replace existing 6" water main along west side of Route 96 fro Bundy
Road to Trumansburg Water Tank main in front of Hospital . Place new main on east side
of Route 96 . Thais is approximately 4 , 500 feet.
Status : Preliminary Design
Committee Recommendation : Recommend 2003 (may be included in proposed bond
financing)
West Hill Interconnecting Water Line $ 19500,000
Funding : Part of short or long term bonding proposal
Description : Construction of approximately 7, 000 feet of 12 " water main, 0 . 5 — 1 . 0
million gallon tank in Inlet Valley area , and a West Hill booster pump station .
Status : Preliminary Planning
Committee Recommendation : Recommend 2003 (may be included in proposed bond
financing)
Burns Road Water Main Extension $ 1109000
Funding : Funded by quarterly user billing, benefit charges, and available unreserved
fund balances or residents line serves pay for it, then dedicate to the Town .
Description : Extension of water main from Coddington Road down Burns Road to serve
existing residences .
Status : Additional discussion still needed for project .
Committee Recommendation : Low Priority (committee did not reach consensus)
Water Tank Painting & Maintenance
Funding : Funded by quarterly user billing , benefit charges , and available unreserved
fund balances .
Description : Painting and general maintenance of the water tanks on a rotating schedule.
Status : Operation and Maintenance Schedule
Committee, Recommendation : Committee did not discuss individual projects, only
concept. Engineering Department suggests :
$25 ,000 — 2007 (Danby Road)
$25 ,000 — 2007 (Ridgecrest Road)
$25,000 — 2006 (Northview)
$25,000 — 2003 (Sapsucker Woods Road)
$25,000 — 2003 (Christopher Circle)
$25 ,000 — 2006 (Pine Tree Road)
$ 100,000 — 2005 (Hungerford Hill)
$ 10,000 — 2007 (Troy Road)
$ 100,000 — 2004 (Trumansburg Road)
( Sewer Fund)
Northeast & South Hill Improvement
Funding : Funded by quarterly user billing, benefit charges, and available unreserved
fund balances .
Description: Plastic Line existing clay tile and AC pipe and rehab manholes .
Approximately 2 ,000 to 3 ,000 feet will be slip lined each year.
Status : Maintenance plan for inspection in process . Preliminary Planning
Committee Recommendation : High Priority
$33 ,000 each year thru 2006
First Street Interceptor $2509000
Funding : Bond Act Grant, Sewer Fund
Description : Installation of 10 ,000 feet of 24" PVC interceptor sewer on First Street,
Cascadilla Street, and Aurora Street ,
Status : Final Design Development
Committee Recommendation : Recommend 2003
Additional Committee Recommendation : The committee recommends grouping
Tutelo Park, the Trumansburg Road water main improvements, and the West Hill
interconnecting water line projects together for possible funding by short or long term
bonding in 2003 .
Town of Ithaca Capital Projects & Fiscal Planning Committee
June 6 , 2002
TOWN OF ITHACA
CAPITAL BUDGET 2003 - 2007
SUMMARY OF CAPITAL EXPENDITURES AND REVENUE RESOURCES
BY
CATEGORY
CATEGORY CAPITAL COSTS BY PROJECT CATEGORY
2003 2004 2005 2006 2007 TOTAL
PARKS $ 549 ,270 $ 53, 090 $ 859000 $ 100,000 $ 3009000 $ 19087 ,360
OPEN SPACE PRESERVATION 50,000 60, 000 70,000 80, 000 900000 350 ,000
TRANSPORTATION 1990000 453, 750 209000 - - 672 ,750
WATER 21100 , 000 360 ,000 120,000 5202000 60,000 3, 1601000
SEWER 33 ,000 33,000 33 ,000 33, 000 339000 1652000
'TOTAL� CAPITALEXPE�NDI,TURES = k , $ „2 ,931 ,270 �$� .�,�=, 959,840 ;,; $ " 328000'E` $� 73&;Q00 � $ ,, :483,000 '`a "$ " " ,, ,,5435, 11Q";�'
RESOURCE FINANCING PLAN FOR ALL PROJECTS BY REVENUE SOURCE
2003 2004 2005 2006 2007 TOTAL
GENERAL REVENUE $ 122 ,708 $ 70 ,000 $ 113 ,090 $ 180,000 $ 390 ,000 $ 875, 798
FEDERAL & STATE GRANTS 126 ,562 43 ,090 - - - 169 ,652
SHORT OR LONGTERM BONDING 2 ,3001000 - - - 21300, 000
SPECIAL DISTRICT ASSESSMENTS 382 ,000 846,750 214 ,910 553,000 939000 2108900
AND USER CHARGES
TOTAL'CAPITAL RESOURCES $ 5,435„ A,,Q
TOWN OF ITHACA
CAPITAL BUDGET 2003 - 2007
CAPITAL IMPROVEMENT PROGRAM
BY
PROJECT
PROJECT CAPITAL COSTS BY PROJECT
2003 2004 2005 2006 2007 TOTAL
COMMUNITY PARKS, TRAILS and
DEVELOPMENT RIGHTS
GENERAL FUND
Wm. & Hannah Pew Bike Trail $ 199,270 $ 43,090 $ - $ $ $ 242,360
Parks and Open Space Preservation Reserve 50 ,000 60,000 70,000 80,000 90,000 350,000
E King Rd/Hallberg Park & Chase Pd Trail - - 100,000 - 100,000
Woolf Lane Park & Poyer Trail 10,000 85,000 - 95,000
Saponi Meadows Park - - 300,000 300,000
Tutelo Park 350,000 - - - 350,000
SUBTOTAL $ 599,270 $ 113,090 $ 155,000 $ 1801000 $ 390,000 $ 114379360
TRANSPORTATION
PAVING & PARTIAL RECONSTRUCTION
HIGHWAY F_UM
Stone Quarry Road $ 125,000 $ $ $ $ $ 125,000
Rich Road 0 32 ,750 - 32,750
Evergreen Lane 0 16 ,000 - - 169000
Orchard Hill Road - 20,000 - 20,000
Seven Mile Drive - 80,000 - - 809000
Dove Drive 64,000 - - 64,000
Pheasant Lane 10,000 - - 10,000
Calkins Road - 70,000 - 70,000
Compton Road 55,000 - 55,000
Snyder Hill Road Reconstruction - 200,000 - 200,000
SUBTOTAL $ 199,000 $ 453,750 $ 20 ,000 $ $ $ 672,750
INFRASTRUCTURE MAINTENANCE
WATER FUN
Northview Water Tank Grid Improvement $ 100,000 $ - $ - $ $ $ 100,000
Hanshaw Road Water Main Improvement - 109000 20 ,000 4701000 500,000
Danby Rd Water Main Imp (West Side) 0 250,000 - 250,000
Trumansburg Water Main Improvement 450,000 - 450,000
West Hill Interconnecting Water Line 1 ,500,000 1 ,500,000
Water Tank Painting & Maintnenace:
Danby Road - 25,000 25,000
Ridgecrest Road - 25,000 25,000
Northview - 25,000 - 259000
Sapsucker Woods Road 25,000 25,000
Christpoher Circle 25,000 25,000
Pinetree Road - - 25,000 25,000
Hungerford Hill - 1009000 - 100,000
Troy Road - - - 10,000 10,000
Trumansburg Road - 100,000 - - 100,000
SUBTOTAL $ 2 , 100,000 $ 360,000 $ 120,000 $ 520 ,000 $ 60,000 $ 31160,000
SEWER FUIyW
Northeast & South Hill Improvement $ 33,000 $ 33 ,000 $ 33,000 $ 33 ,000 $ 33 ,000 $ 165,000
SUBTOTAL $ 33,000 $ 33,000 $ 33 ,000 $ 331000 $ 33 ,000 $ 165,000
TOTAL CAPITAL COST $ 21931 ,270 $ 9593840 $ 328,000 $ 733 ,000 $ 483 ,000 $ 51435, 110
TOWN OF ITHACA
GENERAL TOWNWIDE FUND
LONGTERM SERIAL BOND BORROWING
$ 350 , 000
TUTELO PARK
20 YEAR FINANCING @ 4. 7679%
YEAR PRINCIPAL YEARLY PAYBACK YEARLY BONDS OUTSTANDING
BORROWING PRINCIPAL INTEREST AMOUNT DUE & UNPAID EACH YEAR
1 $ 350 , 000 $ 17 , 500 $ 169688 $ 341188 $ 332 , 500
2 332 , 500 17 , 500 171456 34 , 956 3151000
3 315 , 000 171500 161538 34 , 038 2971500
4 297 , 500 17 , 500 15 ,619 33 , 119 280 , 000
5 280 , 000 17 , 500 14 , 700 321200 262 , 500
6 262 , 500 17 , 500 13 , 781 31 , 281 245 , 000
7 245 , 000 17 , 500 12 , 863 30 , 363 227 , 500
8 227 , 500 17 , 500 11 , 944 299444 210 , 000
9 210 , 000 17 , 500 111025 28 , 525 192 , 500
10 192 , 500 17 , 500 107106 27 ,606 175 , 000
11 175 , 000 171500 91188 26 ,688 157 , 500
12 157 , 500 17 , 500 81269 25 , 769 1400000
13 140 , 000 17 , 500 7 , 350 24 , 850 122 , 500
14 122 , 500 17 , 500 69431 231931 105 , 000
15 105 , 000 171500 5 , 513 23 , 013 87 , 500
16 87 , 500 17 , 500. 41594 22 , 094 70 , 000
17 70 , 000 17 , 500 31675 219175 52 , 500
18 52 , 500 17 , 500 2 ,756 20 , 256 35 , 000
19 35 , 000 175500 11838 19 , 338 171500
20 179500 171500 919 18 ,419 -
PRINCIPAL PAID $ 350 , 000
INTEREST PAID $ 1911250
TOTAL ' DEBT PAID $ 541 , 250
Pagel
TOWN OF ITHACA
WATER FUND
LONGTERM SERIAL BOND BORROWING
$ 450 , 000
TRUMANSBURG WATER MAIN IMPROVEMENT
20 YEAR FINANCING @ 4, 7679%
YEAR PRINCIPAL YEARLY PAYBACK YEARLY BONDS OUTSTANDING
BORROWING PRINCIPAL INTEREST AMOUNT DUE & UNPAID EACH YEAR
1 $ 4501000 $ 45 , 000 $ 211456 $ 66 ,456 $ 405 ,000
2 405 , 000 $ 45 ,000 21 , 263 66 ,263 360 ,000
3 360 , 000 $ 45 , 000 18 , 900 63 , 900 3159000
4 315 , 000 $ 45 , 000 16 , 538 61 , 538 270 , 000
5 270 , 000 $ 45 ,000 141175 59 , 175 225 ,000
6 225 , 000 $ 451000 11 , 813 56 , 813 180 ,000
7 180 ,000 $ 45 , 000 9 ,450 54 ,450 1351000
8 135 ,000 $ 45 , 000 71088 52 , 088 90 ,000
9 90 , 000 $ 45 , 000 41725 49 , 725 45 , 000
10 450000 $ 45 , 000 2 , 363 47 , 363 -
11
12
13
14
15
16
17
18
19 - - - - -
20
PRINCIPAL. PAID $ 450 , 000
INTEREST PAID $ 127 , 768
TOTAL DE13T PAID $ 577 ,768
Page 1
TOWN OF ITHACA
WATER FUND
LONGTERM SERIAL BOND BORROWING
$ 1 , 500 , 000
WEST HILL INTERCONNECTING WATER LINE
20 YEAR FINANCING @ 4, 7679%
YEAR PRINCIPAL YEARLY PAYBACK YEARLY BONDS OUTSTANDING
BORROWING PRINCIPAL INTEREST AMOUNT DUE & UNPAID EACH YEAR
1 $ 11500 , 000 $ 75 , 000 $ 39576 $ 78 , 576 $ 1 ,425 , 000
2 1 ,425 , 000 $ 75 ,000 74 ,813 149 , 813 11350 , 000
3 193507000 $ 75 , 000 70 , 875 145 , 875 11275 ,000
4 11275 , 000 $ 75 , 000 66 , 938 141 , 938 11200 , 000
5 11200 , 000 $ 751000 63 , 000 138 , 000 11125 ,000
6 1 , 125 , 000 $ 75 , 000 59 , 063 134 , 063 11050 , 000
7 11050 , 000 $ 75 , 000 55 , 125 130 , 125 975 ,000
8 9757000 $ 75 , 000 51 , 188 126 , 188 9001000
9 900 , 000 $ 75 , 000 471250 122 , 250 825 ,000
10 825 , 000 $ 75 , 000 43 , 313 118 , 313 750 , 000
11 750 ,000 $ 75 , 000 39 , 375 114 , 375 675 , 000
12 675 , 000 $ 75 , 000 35 ,438 110 ,438 600 , 000
13 600 , 000 $ 75 , 000 31 , 500 1069500 525 , 000
14 525 , 000 $ 75 , 000 273563 102 , 563 450 ,000
15 450 , 000 $ 75 , 000 237625 98 , 625 375 , 000
16 375 , 000 $ 75 , 000 191688 94 , 688 300 ,000
17 300 , 000 $ 75 , 000 15 , 750 90 , 750 225 , 000
18 2251000 $ 75 , 000 11 , 813 86 , 813 150 ,000
19 150 , 000 $ 75 , 000 7 , 875 82 , 875 75 ,000
20 75 ,000 $ 75 , 000 31938 78 ,938 -
PRINCIPAL PAID $ 13500 ,000
INTEREST PAID $ 751 , 701
TOTAL DEBT PAID $ 21251 , 701
Page 1
TOWN OF ITHACA
WATER FUND
LONGTERM SERIAL BOND BORROWING
$ 1 , 950 , 000
TRUMANSBURG WATER MAIN IMPROVEMENT
WEST HILL INTERCONNECTING WATER LINE
20 YEAR FINANCING @ 4 . 7679%
YEAR PRINCII AL YEARLY PAYBACK YEARLY BONDS OUTSTANDING
BORROWING PRINCIPAL INTEREST AMOUNT DUE & UNPAID EACH YEAR
1 $ 1 , 950 , 000 $ 97 , 500 $ 92 , 974 $ 1901474 $ 11852 , 500
2 1 ,352 , 500 97 , 500 97 , 256 1941756 11755 , 000
3 1 ,755 , 000 97 , 500 92 , 138 1891638 11657 , 500
4 1 ,657 , 500 97 , 500 87 , 019 184 ,519 11560, 000
5 1 , 560 , 000 97 , 500 81 , 900 1797400 1 ,462 ,500
6 1 ,4621500 97 , 500 76 , 781 174 ,281 113657000
7 11 :3651000 97 , 500 71 , 663 169 , 163 11267 , 500
8 10267 , 500 977500 66 , 544 164 , 044 11170 , 000
9 11170 ,000 97 , 500 61 ,425 158 , 925 11072 ,500
10 1 ,072 , 500 97 , 500 56 , 306 153 , 806 . 975 , 000
11 975 , 000 97 , 500 51 , 188 1487688 877 , 500
12 8779500 97 , 500 46 , 069 143 , 569 780 , 000
13 7801000 977500 40 , 950 1381450 682 , 500
14 1382 , 500 97 , 500 357831 133 , 331 585 , 000
15 585 , 000 979500 307713 128 , 213 487 , 500
16 44871500 97 , 500 25 , 594 123 , 094 390 , 000
17 390 , 000 97 , 500 207475 117 , 975 292 , 500
18 :292 , 500 97 , 500 15 , 356 112 , 856 195 , 000
19 195 , 000 97 , 500 10 , 238 1077738 97 , 500
20 97 , 500 97 , 500 51119 102 , 619
PRINCIPAL PAID $ 11950 , 000
INTEREST PAID $ 11065 , 537
TOTAL DEBT PAID $ 37015, 537
Page 1
WATER FUND
BALANCE SHEET
A COMPARATIVE REVIEW
{ r �' % E?�' S k. �aa a 7�^l w.S�,(., x E t I � f:� iE F` �f .� i �, �7 � �•_ .
1998 to ESTIMATED 2002
1998ry s"199x9 2000 2001 ' 2002 . ,
EST_ IMATEu
ASSETS
CHECKING $ - $ - $ - $ - $ -
TIME DEPOSITS 636 ,992 388 ,468 490,358 671 ,966 526 , 182
ACCT RECEIVABLES 80 , 847 60, 903 150 , 731 194 ,008 1911699
DUE FROM GOV7S - 28 , 701 131 ,280 - -
DUE FROM OTHER FUNDS - - - 18 -
PREPAID EXPENSES - 291 250 89940 -
TOTAL ASSETS
LIABILITIES & EQUITY
PAYABLES $ 44 , 964 $ 59 , 696 $ 72 ,469 $ 69 , 645 $ 71 ,607
ACCRUED LIABILITIES 20 , 102 5 ,339 17 ,244 1837733 -
DUE TO OTHER FUNDS 79 - - - -
TOTAL LIABILITIES $°" ` 65;1, 45 „$' ' , . . . _= 65,034, f$ , . , .89;713-' $ 253,378
ENCUMBRANCES $
APPROPRIATED FUND BALANCE - - - - -
UNRESERVED FUNDBALANCE 653 , 146 413, 329 682 ,906 621 , 554 6467280
TOTAL FUND BALANCE $ ,:; '6.5,3;1,46 . $ 3, .. .. 413;329x . $ ., , ,682 ,906 , $ ,621,,554„ ,$ , ' 646;,280:''.
TOTAL LIABILITIES & ! FUND BAL $.. `,a ,x71,8;291, , $`;, , ,, .,4738;363 $, 772,619 w$. , , 0741 932 ,
AVERAGE 5 YEAR FUND BALANCE
;�o N'�tivD•.
( Tie 2i- _ - ,
TOWN OF ITHACA
>
, . :� � 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850
:acv %j
TOWN CLERK 273- 1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273- 1747 PLANNING 273-1747 ZONING 273- 1783
FAX (607) 273- 1704
Town Board Meeting 11 /9/00
Agenda Item Number 19
Resolution Authorizing the Acquisition of Land and
Construction of the William and Hannah Pew Bikeway
Resolution No . 176
WHEREAS , certain lands have been offered to the Town for construction of the
William & Hannah Pew Bikeway; and
WHEREAS , the Town . Board of the Town of Ithaca finds the offer of lands very
attractive , and that construction of a Bikeway on same would be a desirable addition to
the Town 's recrtaational trails and facilities ; and
WHEREAS , it is likely that partial funding for such project may be obtainable from
the Federal Government through the New York State Department of Transportation ; and
WHEREAS , the Director of Planning has obtained a commitment from the State
of New York for federal reimbursement of approximately 70% of the costs of acquiring
and constructing said trail ; and
WHEREAS , the Town Board has determined that the estimated total project cost
will be $242 , 360 .00 without contingencies and $300 ,000 with contingencies ; and
WHEREAS , the acquisition of the property and the construction of a such trail
has been determined to be an " Unlisted Action" pursuant to the regulations of the New
York State Department of Environmental Conservation promulgated pursuant to the
State Environmental Quality Review Act and the laws and regulations of the Town of
Ithaca , the implementation of which as proposed , the Town Board has determined , will
not result in any significant environmental effects ; and
WHEREA:�O , it is now desired to authorize the acquisition of such property, the
construction of such trail , and appropriation of funds for such capital project ;
NOW , THEREFORE , BE IT RESOLVED by the Town Board of the Town of
Ithaca as follows :
Section 1 . The Town of Ithaca acquire a strip of land in fee , or by
easement, running generally from Pine Tree Road and Honness Lane to Park
Lane and Tudor Road , Ithaca , New York , for the purposes of constructing a bike
way for the Town of Ithaca on such location (the "Bikeway') .
Section 2 . The Town of Ithaca , subject to the contingencies set forth in
this resolution and other contingencies relating to obtaining necessary approvals
including , if a referendum is held , the approval of the voters of the Town of
Page 2 of Resolution No . 176
TBM — 11 /9/00
Ithaca , hereby authorizes the expenditure of up to $300 ,000 .00 , inclusive of the
land acquisition costs set forth above , for the acquisition " of such property , and
the construction and equipping of the Bikeway on said property, all of said
actions being authorized pursuant to Section 220 of the Town Law .
Section 3 . The costs of acquiring said property and paying the costs of
constructing said bikeway, including grading , site improvements , original
surfacing and other improvements and incidental expenses necessary in
connection therewith , be budgeted in the Town Budget for the years during which
such costs are being incurred and be paid out of the General Townwide Funds ,
Town Parks Budget of the Town .
Section 4 . $300 ,000 .00 is estimated as the maximum cost for the
acquisition of the above mentioned real property and the construction of the
Bikeway on same , hereinafter collectively referred to as the ' Project' .
Section 5 . The plan for the financing of the Project consists of
(a) The obtaining of Federal Aid Reimbursement in the amount
of $ 169 ,652 for part of the costs of the Project; and
(b) Appropriations from year4o-year from the Town General
Townwide Fund , Town Parks Budget, of all of the costs not so reimbursed
including , if necessary, the entire cost of the Project .
Section 6 . Within 10 days after the adoption of this resolution by the Town
Board , the Town Clerk shall , as set forth in Section 90 of the Town Law, post and
publish a notice which shall set forth the date of the adoption of this resolution
and contain an abstract of this resolution , concisely stating the purpose and
effect thereof. Such notice shall specify that such resolution was adopted subject
to a permissive referendum .
Section 7 . This resolution shall take effect immediately, unless a
referendum is requested , in which event it shall take effect, if approved at such
referendum , upon such approval .
Section 8 . This resolution is adopted subject to a permissive referendum
pursuant to Town Law Section 220 .
Page 3 of Resolution No . 176
TBM — 11 /9/00
The question of adoption of the foregoing resolution was duly put to a vote on a
roll call , which resulted as follows :
MOVED : Councilman Niederkorn
SECONDED: Councilwoman Grigorov
Supervisor Valentino AYE
Councilwoman Russell AYE
Councilwoman Grigorov AYE
Councilperson Klein AYE
Councilperson Conley AYE
Councilperson Lesser AYE
Councilperson Neiderkorn AYE
Motion carried unanimously.
ivlhJJA
Deborah Kelley,
Deputy Town CI!erk
ATTACHMENT # 6
of jT� AGENDA ITEM NO . 20
TOWN OF ITHACA
215 NORTH TIOGA STREET , ITHACA , N . Y . 14850
www. town . ithaca.ny.us
TOWN CLERK 273- 01721 HIGHWAY (Roads, Parks, Trails , Water & Sewer) 273-1656 ENGINEERING 273-1747
PLANNING 273-1747 ZONING 273- 1783
FAX (607) 273- 1704 or (607) 273-5854
MEMORANDUM
TO : Town Board Members /
FROM : Judith C . Drake , PHR , Human Resources Manager
,r
�J
DATE : June 4 , 2002
SUBJECT : Discussion Health Insurance Buy Back Program
As part of the union negotiations with the Bolton Point employees , SCLIWC agreed to the new benefit
of Health Insurance Buy Back. See below the contract wording of the policy.
ealth Insurance Buy Back:
Employees who elect not to take health insurance through the employer shall receive 30% of the
employer's annual contribution for an individual policy provided that the employee provides proof to
the employer that the employee is covered by another health insurance plan which provides health
insurance coverage for the employee equal to or better than the coverage of the health insurance
plan being offered by the employer at that time.
As a discussion at the Personnel Committee the employees would like the Town Board to consider
offering this same benefit -to them . If the Town Board decided to offer this same benefit to the
employees , the policy would not be in effect until January 2003 . The employees would have to enroll
in this benefit in November during the open enrollment period for January 1 , 2003 .
This program would be a cost savings for the Town and additional income for the employees .
Currently some employees are being covered by the Town ' s health insurance policy, which the Town
is paying 100 % for, and their spouse ' s/partner' s policy. This program would reduce the cost the
Town is paying for health insurance coverage for those individuals , would give the employee more
income , and would reduce the double insuring of the parties .
Example of cost savings for Town : (using 2002 rates )
Double plan premium = $ 528 . 22 per month or $ 6 , 338 . 64 per year.
Imployee receives 30 % of $264 . 11 ( Individual plan premium ) or $ 79 . 24 per month or $ 950 . 88/yr,
nnualized savings of $ 5 , 387 . 76 for one employee .
Annualized savings of $ 7 , 832 . 40 if the employee carried family coverage .
t
OF ITS AGENDA ITEM NO , 21
TOWN OF ITHACA Attachment # 7
215 NORTH TIOGA STREET , ITHACA , N . Y . 14850
www . town. ithaca.ny . us
TOWN CLERK 273- 1721 HIGHWAY (Roads , Parks, Trails, Water & Sewer) 273-1656 ENGINEERING 273-1747
PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704 or (607) 273-5854
MEMORANDUM
TO : Town Board Members
FROM : Judith C . Drake , PHR , Human Resources Manag
DATE : June 5 , 2002
SUBJECT : Vacation Buy Back Policy
As part of the Bolton Point union agreement the employees negotiated for a new policy titled
Vacation Buy Back . Below is the section from the union contract . The Personnel Committee
discussed this benefit and are asking the Town Board to discuss considering offering this benefit to
the employees . If the Town Board offers this policy it would not be in effect until 2003 , in which the
enefit would be paid in December 2003 .
Vacation Bum::
Employees are allowed to sell back up to 40 hours of accumulated vacation time in December
of each year this contract is in effect provided that the employee has taken at least one week
of vacation in the preceding twelve months .
The only change I would recommend the Board considering , if they decided to offer this policy , would
be changing it to read " up to one weeks worth of vacation not all of the Town employees work
a 40 hour work week.
This policy is designed to be a larger benefit for the employee rather than the employer, but there are
benefits for both sides . This policy would give extra income to an employee just before the holiday
season in trade for a specified amount of their vacation time . It would also be a way an employee
could reduce their vacation balance , and keep them from losing time when they reach the maximum .
This policy is a benefit to the Town because it would decrease the need for coverage for an
employee being out on vacation . Another benefit to the Town is that it would reduce some of the
financial liability due to high vacation accrual amounts . If an employee leaves service the Town pays
them for the remaining vacation and compensatory balances . If the Town pays for some of that time
annually it has the potential to reduce the liability of later years when the employee would be making
thigher wage .
he potential cost of this benefit is : If every employee "sold " 5 days worth of vacation at 2002 wages
it would cost the Town about $ 35 , 000 . However, I do not believe all the employees will want to sell
time , let alone all 5 days worth .
I
t
vy� OF IT�f
TOWN OF ITHACA ATTAGE ENT # 8
215 NORTH TIOGA STREET , ITHACA , N . Y . 14850
�-
www . town . ithaca . ny . us
TOWN CLERIC 'S OFFICE
PHONE (607) 273 - 1721 FAX (607) 273-5854
MEMORANDUM
TO : Town Board
FROM : Tee-Ann Hunter
DATE : June 4 , 20091?
RE : Town Clerk':> Office Withdrawing as Sales Agent for Conservation Licenses
At the April 2002 meeting I recommended that the Town no longer sell hunting and fishing licenses for
New York State 's Department of Environmental Conservation . The reason for this recommendation
was a new, State mandated program for license sales that will begin during the summer of 2002 . My
concerns regarding the new program are two-fold :
1 . New York State will be outfitting all municipal offices that sell licenses with a computer and
printer devoted exclusively to license sales . This will cost the State in the neighborhood of
$3 , 000 per site . It will require that the Town provide space for the equipment and fund a
dedicated phone line . The Town of Ithaca sells a small number of licenses ( less than 100)
per year. The revenue generated by these sales and kept by the Town as a commission
has averaged $83 . 43 over the past seven years . The Tompkins County Clerk and the City
of Ithaca Clerk sell hunting and fishing licenses , and both are within walking distance of
Town Hall . Additionally, licenses are sold by a number of retailers in the area .
2 . The new program will also require that the Town provide NYS DEC with electronic access
to a Town of Ithaca bank account so that the State can electronically transfer what they
calculate to be their monthly sales . Upon discussion with Al Carvill , Town Budget Officer,
there are a number of concerns regarding this requirement .
Pursuant to my phone conversation of 3/28/02 with Robert Schwank of DEC and a subsequent phone
conversation between Al Carvill and DEC ' s Peg Sauer, the Town has the authority to withdraw from
the license sales program . This requires a resolution by the Town Board .
Tee-Ann Hunter
Jun- u0'uc UL ; c ( pm rrom'tuirtK KtALIT ( IDJ44MI) 1 ° ( DO r . uc/ u ( r-040
f
ATTA��NT
lr..j� �
USE RESTRICTION
This Use Restriction made as of June 4, 2002 , by Linderman Creek II Associates,
L. L .C . , a New York limited liability company ("Owner") , having its principal place
of business at c/o Conifer Realty, LLC, 183 East Main Street, Sixth Floor, Rochester,
New York 14601 .
WHEREN3, The Owner owns certain real property that is to be developed
into a multifamily rental housing development located in the Town of Ithaca,
County of Tompkins, State of New York, commonly known as Linderman Creek
Apartments , Phase ll , and more particularly described in Schedule A, attached
hereto and made a part hereof. (the " Property ")
WHEREAS, in consideration of the approval of the Town Board of the Town .
of Ithaca (the "Town ") to rezone the Property to a Multiple Residence District, the
Owner has agreed to restrict the use of the Property as affordable rental housing
pursuant to the terms hereof.
NOW THEREFORE, the Owner agrees as follows :
1 . Use as Low Income Housing. All rental units on the Property shall be limited in
the amount of rent charged for same in accordance with the following provisions:
A, Income Restrictions and Duration . For a period of fifteen years from the
date a permanent certificate of occupancy is issued for the last building
on the Property as approved by the Town Planning Board by resolution
adopted April 16, 2002 , all of the units shall be made available solely to
low income tenants . This Use Restriction shall terminate at the end of
such fifteen year period .
1 ) Definition . For the purpose of this Use Restriction, a " low income
tenant" shall be a tenant (either individual or family as the case may
be) whose income is not more than 60 % of the median family income
in Tompkins County at the time of the rental . The determination of
60 °!D of median family income shall be based upon incomes
published by the United States Department of Housing and Urban
Development for the area in which the project is located, or if not
published by said Department, shall be based upon other similarly
recognized sources of median income information as determined by
the Town of Ithaca .
2) Maximum Rent. The maximum rent to be charged for the units shall
not exceed the lesser of:
Jun-0542 02 : 27pm From-CONIFER REALTY 7163240556 T-765 P . 03/07 F-848
(a) The maximum rents authorized by the Internal Revenue Code
Section 42 , Low Income Tax Credit Program applicable to the
Property and as administered by the United States Internal
Revenue Service and/or the New York State Division of Housing
and Community Renewal ; or
(b) On an annualized basis (determined at the time of execution of a
lease or upon occupancy, whichever is earlier), 35 % of 60 % of
the applicable median family income in Tompkins County
published as set forth above (e. g. , if the median family income for
a family of two in Tompkins County is $ 36,600 . 00, the maximum
annual rental chargeable to two people shall be $ 7686, or
$ 640. 50 per month ($ 36, 600 . 00 times 60 % times 35 % )) . The
maximum rent set forth above shall include costs of heat, water,
gas, electricity, and sewer, if any . The Owner shall have the
option or requiring tenants to pay directly to the provider the costs
of any or all of such utilities provided that the basic annual rent
charge is reduced by the reasonably anticipated annualized costs
of such utilities (e .g. if the maximum annual rent is $ 7 , 686 .00, and
if the tenant is required to pay New York State Electric & Gas
Corp. or other public utility directly for his or her own gas and
electricity, and or the reasonably anticipated annual cost of gas
and electricity so payable is $ 1 , 200600, the basic annual rent shall fi
be no more than $ 6, 486.00 or $ 540. 50 per month) .
3) Income Information . The Owner shall obtain, at the time of rental ,
such information as the Owner may reasonably determine to be
necessary to establish the total income of the person or persons
occupying the rental units. At a minimum, such information shall
include copies of the tenant' s most recent income tax return including
copies of W-2 forms; if the tenant is working, copies of the tenant ' s
four most recent pay stubs; and an affidavit sworn to by the tenant
under the penalties of perjury stating the total amount of tenant' s
income and the sources thereof including names and addresses of
payees of such income. The tenant shall also provide a signed
authorization allowing both the Owner and the Town of Ithaca to
verify tenant' s income with the payees of such income and shall also
sign a written agreement agreeing to notify the owner of any increases
in tenant' s income occurring after submission of the foregoing
affidavit. Such records, authorizations and agreement shall be kept by
the owner with any leases and shall be disclosed to the Town ' s
zoning enforcement officer and other officials of the Town of Ithaca at
any time upon request for the purposes of confirming that the units
have been rented to low income tenants.
dun-ua-uc uc : c ( PM rrom-wriirrr KtALIr rio � c4u000 i — ( oo r • u4/ ui r—v4v
4) toss of Eligibility. Subject to any other provisions regulating the
occupancy of the Property, any person who is an eligible .low income
tenant at the time of rental but who becomes ineligible by reason of
increased income after assuming possession of a rental unit may be
permitted to stay for the duration of such tenant' s lease . Leases shall
be limited to one year in duration, and may be renewed upon
demonstration that the tenant continues to meet the income
limitations.
2. Maximum Number of Units . A maximum of 72 dwelling units shall be located
on the Property . In addition, one community building may be constructed .
3 . Conformance to Plan . The construction of the Property shall be substantially in
accordance with the plan entitled " Linderman Creek Apartments Phase II ,
Preliminary Site Plan and Details L-1 ", dated january 17, 2002, with only such
changes therein as may be approved by the Town Planning Board, such
construction to consist essentially of the construction of a community building and
nine additional buildings containing, in the aggregate, 48 two bedroom apartments,
16 one bedroom apartments, and 8 three bedroom apartments.
4 . Subdivision Prohibited . The Property shall be owned in its entirety by one entity
and shall not be subdivided or converted to condominium units, cooperative units,
or any other form of multiple ownership without the approval of the Town Board
and approval of The Town Planning Board .
5 . Retention Area Maintenance. The Owner shall maintain at its own expense any
drainage and/or storm water retention area shown on any final site plan approved
by the Town Planning Board . Such maintenance shall be reasonably satisfactory to
the Town Engineer.
6 . Certification to Town . Every three years, and more frequently if requested by the
Town, for so long as the Property is required to provide housing for low income
tenants, the Owner shall provide to the Town a certification of compliance with the
requirements of this Use Restriction, which certification shall be in form and
substance reasonably satisfactory to the Town and which may include a rent roll
indicating for each apartment name(s) of the tenant's), duration of the lease, period
of occupancy, tenant ' s income, utility cost and rent paid.
7. Audit. For so long as the Property is required to provide housing for low income
tenants, the Town shall have the authority (but not the obligation) to audit the
certifications of the owner to determine compliance with the provisions of the local
law rezoning the Property for the project. Such audit may be conducted by Town
personnel or by consultants or others selected by the Town . If the audit discloses a
r
Jun-05-02 02 : 26pm From-CONIFER REALTY 7163240556 T- 765 P . 05/07 F148
material breach of the provisions of this Use Restriction or said local law, without
limiting any other remedies available to the Town, the reasonable expense of the
audit shall be paid by the Owner to the Town, within ten days of demand for same .
by the Town .
8 . Conflicts. In the event that there are any conflicts between this Use Restriction
and the requirements of the federal Low income Housing Credit Program, codified
in Section 42 Of the Internal Revenue Code, the requirements of the federal Low
income Housing Credit Program shall prevail _
In witness whereof, the Owner executes this Use Restriction as of the date
first mentioned above.
Linderman Creek 11 Associates, LLC
By : Conifer Realty, LI.0
B . �
Y-
C.. Te once Butwid
Executive Vice President
State of New York, County of Monroe ss:
On the 4th day of June in the year 2002 before me, the undersigned , personally
appeared C . Terence Butwid personally known to me or proved to me on the basis
of satisfactory evidence to be the individual (s) whose name(s) is (are) subscribed to
the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their capacity( ies), and that by his/her/their signatures) on the instrument,
the individual (s), or the person upon behalf of which the individual (s) acted,
executed the ' instrument.
tit
Notary Public
MARLENE E. BE$WICK
Not" Pubfic, S=% of New YorK
No, 01 BE60620d3
Duadod in Omano Cote
Commission E.xpim3 xmc
Jun-05-02 02 : 28pm From-CONIFER REALTY 7163240556 T°765 P . 0610T F-848
SCHEDULE A
C .T. MALE ASSOCIATES. P. C . Ltd
A......P
200 Gatewoy Pcrk Dove. B10g. C. P O Box 3246, Norfi Syracuse, NY 13212.3246
c315) 45&-o49a FAX (315) 458-4427 www.cimale .corn •
LEGAL UFSCRJVnON
11.1rIDERMAN CREEK APARTMENTS — PHASE 2
ALL THAT TRACT OR PARCEL OF LAND, situate in the Town of Ithaca, County
of Tompkins and State of New York, being part of Military Lot 56 and being more
particularly bounded and described as follow:
Beginning at t1ae intersection of the division line between the lands now or formerly of
.Anthony Ceracche as described in Book $65 of Deeds at Page 882 on the west and the
lands now or formerly of Conifer Realty Corporation as described in Hook 853 of Deeds
at Page 260 on the east with the northerly margin of N.Y.S . Route 79 (Enfield Center
Ithaca Road, S.H. No. 1001 ); thence North 75 deg. 05 min. 07 sac. West along said
margin of N.Y .S . Route 79 (Enfield Center - Ithaca Road, S .H. No. 1001 ), a distance of
721 .28 feet to a paint; thence through the said lands of Ceracche the following three (3)
courses and distances : 1 ) North 14 deg. 41 min. 00 sec. East a distance of 11747 feet to it
point; thence 2) N6rth 39 deg_ 38 rain. 53 sex. East a distance of 75.23 feet to a point and
3) North 14 deg. 41 min. 00 sec. Fast a distance of 515943 feet to a point in the center of
Lindcrrtlan Creek; thence along the said center of Linderman Creek the following two (2)
courses and distances: 1 ) easterly aloe$ said cetera as it winds and turns, a distance of
about 891 fut to a point on the said division line between the said lands of Conifer
Realty Corporation on the east and said lands of Ceracchc on the west, said point being
South 66 deg. 40 min. 20 sec. East a distance of 693 .31 feet from the termination of the
lest described course; and 2) easterly along said center as it winds and turns, a distance of
about 447 feet to .a point on the division line between the said lands of Conifer Really
Corporation on the west and the lands of Linderman Creek Associates, L.P , as described
in Book 853 of Deeds at Page 263, on the east, said point being South 83 deg. 31 mien. 11
sec . East a distance of 426 . 12 feet from the termination of the last described course;
thence South 14 deg. 54 min. 53 sec. West along said division line, a distance of 265 .49
feet to a point; thence North 75 deg. 05 min. 07 sec. West through the said lands of
Conifcr Realty Corporation, a distance of 415 .00 feet to a poi
ta nt on the division line
between the said lands of Conifer Realty Corporation on the east and the said lands of
Ceracche on the west; thence South 14 deg. 54 min. 53 sec. West a distance of 397 .00
fen to the point of 'beginning, containing 12 .494 acres, more or lots.
Together with a 100 foot wide easement for ingress and egress, in common with
others, and being more particularly bounded and described as follow.
Begin ninng at the, inmmtction of the division line between the lands now or formerly of
Conifer Realty Corporation as described in Book 853 of Deeds at Page 260 on the west
and the lands now or formerly of Edward M. Murray as described in Book $71 of Taceds
at Page 563 on the east with the northerly margin of N.Y .S . Route 79 (Enfield Canter -
lthwa Road, S .H . No. 1001 ), thence North 75 deg. 05 min. 07 sec. West along said
northcrly margin, a distance of 1 KOO foot to a point on the division line between the
lands now or formcrly of Anthony Ccracchc as described in Book 565 of Deeds at Page
Arcnaacrurs & Budcivv Sysionis En(v)aarrno • ow EnoneerFno EnvaonrnenTal :�@rvices survey 6 rand Iniormalion stiwce4
t
Jun-05-02 02 : 28pm From-CONIFER REALTY 7163240556 T-765 P . 07/07 F-848
C .T. MALE ASSOCIATES, P. C .
200 Gateway Park Drive. Nag. C. P O. Box 3246. NOM Syracuse. NY 13212-324t)
(315) 458-6498 FAX (315) 458-4427 wwwvctMcie . com •
882 on The west and the said lands of Conifer Realty Corporation on the east; thence
North 14 deg. 54 rain. 53 sec. East a distance of 397.00 feet to a point; thence through the
said lands of Conifer Realty Corporation The fallowing two (2) courses: 1 ) South 75 deg.
05 min. 07 sec. East a distance of 100.00 feet to a point; and 2) South 14 dcg. 54 min. 53
sec . West a disc= of 100000 feet to its intersection with the said division line between
the said lands of Conifer Roalty Corporation an the west and the said lands of Murray on
the east; thence South 14 deg. 54 min. 53 sac. West along said division linr, a distance of
297 .00 feet to the point of beginning, containing 0.911 acmas more or lcsa.
Subject To a portion of a 30 foot access easement between Conifer Realty Corporation
and the Town of Ithaca by dcod dated October 16, 2000 and recorded in the Tompkins
County Clerk ' s ' Office in Book 898 of Deeds at Page 119.
Subject to a 10' wide gas pipeline easement conveyed to New York State Electric &
Gas as recorded in the Tompkins County Clerk' s Office in Book 3?4 of Deeds at Page 46.
Subject to a ' 20 ' wide waterline easement as recorded in the Tompkins County Clerk's
office in Book , 608 of Deeds at Page 297 .
Being a portion of lands conveyed by Anthony Ceracche to Conifer Realty
Corporation by Warranty Deed with Lien Covenant dated July 1999 and recorded July 19,
1999 in the Tompkins County Clerk' s Office in Book 853 of Deeds at Pagc 260 and a
portion of lands conveyed by Westview Heights, Inc. to Anthony Ceraeche by warranty
Deed dated July 20, 1978 and recorded in the Tompkins County Clerk 's Office in Book
565 of Deeds at Page 882 .
Prepared by C.T Mak Associam, P.C.
CTM Project No . 01 .4028
paced April 17. 2002
File: P'trsse2_4/ 17/02.dcc
Revised: 4/24/02 j
ti •
* Ar
A
ArcnivacTure & BuUing SysTems Engneerng • cmi Engineering • EnvironnnenMl SUNices - Survey $ Wry tnt�rmar�on Szrvice�
TOWN CLERK ' S MONB~ HLY REPORT ends # 30.
ATTACHMENT # 10
TOWN OF ITHACA . NEW YORK MAY . 2002
t rT HE SUPERVISOR : PAGE 1
suant t to Section 17 . Subd 1 of the Town Law . 1 hereby make the following statement of all fees and moneys received by me
in connection with my office during the month stated above , excepting only such fees and moneys the application and pavment
of which are otherwise provided for by law ,
2001 SPORTING LICENSES
2002 SPORTING LICENSES 3 . 50
10 MARRIAGE LICENSES NO . 02018 TO 02027 87 . 50
_ AGR: ICULTURE REPORT
COPY AERIAL PHOTOS
16 MIS; C . COPIES 21 . 70
COMPREHENSIVE PLAN
DRAFT ZO MAPS ( PER MAP )
1 DRAFT ZO MAP SET 500
DRAFT ZO
2 DRAFT ZO PACKAGE 30 . 00
ENVIRONMENTAL REVIEW
_ EXECUTIVE SUMMARY ZO
2 MARRIAGE TRANSCRIPT 20 . 00
NOISE ORDINANCE
1 RETURNED CHECK — CLERK 10000
RETURNED CHECK — TAXES
RETURNED CHECK — W& S
OPEN SPACE REPORT 1984
OPEN SPACE REPORT 1997
1 POSTAGE 1 . 03
_ SIGN ORDINANCE
SIX MILE CREEK REPORT
2 SUBDIVISION REGULATIONS 6 . 00
51 TAX SEARCH 255 . 00
_ 1 USE OF PARKS & BLDG 5400
WETLAND GUIDELINES
WATER & SEWER SEARCH
ZONING MAP
ZONING ORDINANCE
ZONING ORDINANCE DRAFT
A1255 TOTAL TOWN CLERK FEES _______ 444 . 7- 3
A 15 5 5 6. 1_ . . DOG ENUMERATION ______ 61 ._00
A1556 1 SPCA CONTRACT ___-_-_-_ __ 292 ,_ 70
A1557 _ _ - l _ . SPCA IMPOUND FEES _ ....__ - _ , 130900
A 2 3 8 9 VOTING MACHINE FEE
A2530 GAMES OF CHANCE LICENSES
BINGO LICENSES
1 BINGO FEES 6 . 46
2540 TOTAL A2540 6 __- 4.6
A2544 61 DOG LICENSES
A2701 _ _-__ _ . _ _ -. REFUND PRIOR YEAR EXPENS
N - ERK ' S MONTHLY REPORT
PAS ENot'a Prublic ! Councilman
_ _ 21 _ . BUILDING PERMIT 34860 . 00
__. ... 2 _. BUILDING PERMIT EYTENSIN 75000
1 - FOUNDATION PERMITS 150 . 00
CERTIFICATE OF OCCUPANCY 100000
TEMP . CERT . OF OCCUPANCY
USE PERMITS
OPERATING PERMITS 150000
2 FIRE SAFETY INSPECTIONS 50 . 00
_- , .._ . 1.. . . . SIGN PERMITS 74 . 75
ZBA AREA & USE VARIANCES 240 , 00
ZBA ADDITIONAL MTG . FEE
ZBA SPECIAL APPROVALS
ZONING SIGN APPROVALS
132110 TOTAL B2110 44699 , 75
SUBDV , REV . INITIAL APL ,
SUBDV . REV , PRELIM , PLAT
3_ .. _ SUBDV . REV , FINAL PLAT 230 . 00
SBDV , REV . PLAN REAFFIRM
SITE PLAN INIT . APL . FEE
SITE PLAN PRELIM , PLAN
SITE PLAN FINAL PLAN 100000
ADD , MTG . FEE AGENDA PRO
1 . . .. ASS . MTG , FEE P . H . PROCE 50 . 00 '
82115 TOTAL B2115 380 * 0
_ '.Of
Paid to Supervisor for General Fund 14056 , 89
Paid to Supervisor for Part Town 5 , 079 . 75
Paid to NYS .DEC for 2002 Sporting Licenses 316 _ 50
Paid to County Treasurer for Dog Licenses 93980
Paid to Ag & Markets for Dog Licenses 9-000
Paid to NYS Health Department for Marriage Licenses 11_2 . _5_0_
Paid to State Comptroller for Games of Chance Licenses
Paid to State Comptroller for Bingo Licenses
Total Disbursements 6 . 383944
JUNE 4e 2002 SUPERVISOR
STATE. OF NEW YORK , COUNTY OF TOMPKINS . TOWN OF ITHACA
TEE - ANN HUNTER , being duly sworn , says that she is the Clerk of the TOWN OF ITHACA
that the foregoing is a full and true statement of all Fees and Moneys received by her during the month above stated ,
exceotine only such Fees the application and Payment of which are otherwise provided for by law ,
Subscribed and , worn to before me this
Town Clerk
day of 20
Agenda 3 o
Town of Ithaca Town Board, June 10, 2002
Highway Department Report for May 2002
Public Works Facilitv
The Highway Department received the final plans and specifications . They are
available at Town Hall for the Board members review . This will be discussed at this
meeting for their approval to move ahead and advertise and bid out the project.
Roads
Due to heavy rains in areas, the Highway crews were busy taking care of flooding
problems . Some of the places that needed more repairs include : Elm Street,
Pennsylvania Avenue, Kendall Avenue, Park Lane, West Haven Road, and Stone
Quarry Road . In total (not including what needs to be done on Stone Quarry Road) the
cost of labor, equipment, and materials came to $11,592. 85 . This total includes park
and trail sites, etc . There are still some minor repairs to be done .
Renwick Drive Reconstruction : The Renwick Drive reconstruction has been going very
well in spite of the heavy rains we have been experiencing. The crews will have
completed their work as of June 7t". We are waiting for the paving contractor to pave
Renwick Drive to complete the project.
Parks and Trails
Several trails sustained flood damage on May 13, 2002 . Portions of the South Hill Trail,
Forest Home Walkway, and East Ithaca Recreation Way (Game Farm Trail) washed out
and repairs were made .
Wet weather and flood emergencies combined to put us behind mowing the park, trails,
and tank sites . A second mower was required to get caught up, however, this delayed
making much progress with roadside mowing.
Water and Sewer
Plant materials for t]'rie.. Hanshaw sewer and Oakwood Tank have been ordered.
- . Y g . , I
Oakwood trees and shrubs are being held for us at Ca u a Landscape s nursery yard
until we are ready to plant We are holding some of the Hans haw tree's and shrubs in j
our Fnurseryx area at the .barn waitin` for the site to' dr out before we .can lant without
Y p ;
g y
create g darriage to our seeding at the site _
Lawn repairs, due largely to water breaks and changing fire hydrants, were done
during May . Continuous projects include sewer mark outs and water and sewer
maintenance .
The Town Maintenance Worker painted the handicapped markings at Town Hall
during May . He continues to assistance with other projects at Town Hall, the Public
Works Facility, and our water and sewer pump stations .
Projects for May
1 . Finish Renwick Drive drainage and paving work .
2 . Parks and trail grounds maintenance .
3 . Water and sewer maintenance .
4 . Start preparing for construction at the Public Works Facility .
5 . Continue tree and shrub plantings at Hanshaw Road back lot sewer and Oakwood
Tank projects .
6 . Maintenance at Town Hall .
7. Finish lawn restorations .
8 . Plantings at Forest Home sewer pump station.
9 . Design memorial garden for Tom Putnam at Bolton Point plant.
10 . Install memorial bench for Brent Pitzer at East Shore Park .
ghk
Attachment for Agenda Item # 5 and #25
PERSONS TO BE HEARD and USE OF TUTELO PARK BY CODDINGTON ROAD
COMMUNITY CENTER
Rich Schoch and Anne Morrisette met at Tutelo Park on Friday, May 31 , 2002 to further
discuss her plans for an afternoon summer camp program using the undeveloped park
site for outdoor activities . Her plans include nature study, use of the site for Native
American study and crafts, and other low impact activities . The Town would provide
two picnic tables, with the Coddington Road Community Center providing a port-a-
john and potable water trucked in by the camp' s counselor . A lockable storage bin
would be secured at the site out of the public view .
Town staff would continue to keep mowed areas maintained at the level we've
provided in the past. Aside from delivering the picnic tables, no additional workload
would be generated in preparation for the camp . This seems to be an appropriate use
for the park site given its low impact and current state of development.
Town Engineer' s Report I 6/ 10/02
Town Board Meeting
g0,13do
GENERAL
Records Management
Engineering staff is continuing to work with existing record maps of the Town' s water and sewer systems to develop an
electronic GIS record map. Student interns are being utilized to transfer data from the paper record maps and field notes to
accurately locate Town facilities on the Arc View GIS.
Park and Open Space
The Engineering staff has been working with the Highway Department and Planning Department on the Hanna Pew Trail
project. Plan development is being finalized and final design and construction documents are being prepared. The
engineering report to document the project for funding has been submitted to NYS Office of Parks and Historic Preservation
for review.
Highway
The Town Engineer has been working with the Highway Superintendent and Hascup Lorenzini Architects on the Public
Works Facility improvements. The project contract documents have been prepared for solicitation of bids.
The Town Engineering staff is working with the Highway Department on a damage analysis after the rainstorm of May 13 .
A damage evaluation and repair design are being prepared for Stone Quarry Road.
Tompkins County Emergency Management Planning Committee
The Town Engineer has been meeting with the committee that is drafting the Tompkins County Comprehensive Emergency
Management Plan.
Town of Ithaca Emergency Management and Fire Protection
Town staff is in the process of updating the Town emergency response plan.
EARTH FILL PERMITS
No activity has occurred on the City of Ithaca application for the proposed demolition and construction spoil disposal site on
the Landstrom lot.
Ithaca College submitted an application for a fill permit on college property near the Coddington Road entrance. The
application was complete and because the volume of fill exceeds 2500 CY requires a recommendation from the Planning
Board, which was made at the May 2l planning board meeting. The permit is on the agenda for the June 17`h Zoning Board
of Appeals meeting.
WATER PROJECTS
Integrated Water System
Final project planning and design work on improvements for the integrated water system is on hold until completion of the
revised SCLIWC agreement.
r
TOWN ENGINEERS REPORT 6/ 10/02
West Hill Water System
The Engineering ;Staff is continuing to work on plans and an engineering report for the part of the West Hill Water
System behind the Biggs complex and the Hospital .
Several alternatives for a new water storage tank are being reviewed and an engineering report with recommendations is
being prepared.
Burns Road Water Main Extension
The Town Engineer has prepared an engineering report and preliminary cost estimate for the extension of a watermain on
the South end of Burns Road. Several residents on Burns Road who have poor quality and shortages of well water
requested this project. The project has been reviewed by the Capital Projects Committee, and will be discussed at the
Town Board meeting.
SEWER PROJECTS
Intermunicipal Sewer System
The Intermunicipal sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership
in the sewer system. The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer
Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden, plus the three potential partners,
which are the Village of Lansing, The Village of Cayuga Heights and the Town of Lansing. The consultant developing
the Environmental Impact Statement for the project has been revising the draft document to incorporate comments from
the Committee members
The Town Engineer has reviewed project data and cost information provided by the City of Ithaca to evaluate the
appropriate cost participation in the jointly used interceptor sewers. Negotiations regarding these costs are continuing
between the Town and City.
Stearns and Wheler have developed the preliminary Design of the Phosphorus removal project at the Ithaca Area Waste
Water Treatment Facility. The Town Engineer is representing the Town of Ithaca on the team and is reviewing the
design and contract documents as the project progresses.
West Hill Sewer System
The Town Engineering staff is in the process of completing the design and construction plan for replacement of the
Trumansburg Road Hospital sewer line in 2002 . At the request of a Town resident a preliminary evaluation of the cost and
benefit to extend sewer along Trumansburg Road from Fire Station 5 to Hayts Road has being developed. The project will
be reviewed at the June Public Works Committee.
DEVELOPMENT REVIEW
Site work for the PRI Museum of the Earth was restarted in May after a winter shutdown. The Town Engineering staff
has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed
the required sediment and erosion control measures and is maintaining them. No site related problems have been noted.
Eco Village is ' continuing on the site work for the second resident group with construction on the roadways and driveway.
Sediment and erosion controls have been maintained adequately during construction.
The Town Engineer completed review of the College Circle proposal as part of the Planning Board approval process, and
the project has received site plan approval from the Planning Board. The Storm Water Management plan for the site was
approved and ,will be inspected for compliance by the Engineering Staff. The Town of Ithaca will be monitoring
operation and maintenance of the storm water control system, and has authority by agreement to ensure proper function .
( :\reports\ER PT0206.doc
Daniel R. Walker Page 2 6/5/02
TOWN ENGINEERS REPORT 6/ 10/02
The Water system is designed to Town of Ithaca standards and to ensure reliable operation and maintenance along with
adequate fire flow, the Town Engineering staff will monitor construction, as the system will be dedicated to the Town of
Ithaca.
The Town Engineering staff has done extensive review of the storm water management system for the Cornell University
Precinct 9 athletic field proposal . Working with the Project Engineers the Town has provided watershed data for the East
Hill/Snyder Hill Road/Pine Tree Road watershed sub area to ensure that drainage improvements would not increase
problems that have occurred in the past.
The Town Engineering staff has been monitoring drainage work and sediment and erosion control systems at the Baker
institute expansion project.
] :\reports\ERPT0206.doc
Daniel R. Walker Page 3 6/5/02
Planning_Director ' s Report for June 10 . 2002 Town Board Meeting
Agenda # 3
DEVELOPMENT REVIEW
The following are actions that were considered by the Planning Board .
May 7 , 2002 Meetin :
Auble Two-Lot Subdivision , Danby Road and West King Road : The Planning Board
granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision
located at the southwest corner of Danby Road and West King Road , Town of Ithaca Tax
Parcel No . 37- 1 . 17 , Business Districts "D" and "C", Multiple Residence District, and
Residence District R - 15 . The proposal is to subdivide the 46 . 6 +/- acre parcel into a 31 .64
+/- acre parcel for conveyance to New York State , and a 14 . 93 +/- acre parcel to be
retained for potential future development . David C . Auble, Owner/Applicant .
Town of Ulysses Two-Lot Subdivision , Woolf Lane : The Planning Board granted
Preliminary and ]Final Subdivision Approval for the proposed two-lot subdivision located
on Woolf Lane , Town of Ithaca Tax Parcel No . 23 - 1 - 11 . 134 , Residence District R- 15 . The
proposal is to subdivide the 24 , 886 +/- square foot parcel into a 16,661 +/- square foot
parcel which will be retained by the current owner and a 8 ,225 +/- square foot parcel to be
used for a municipal water pump station . Paula McClure , Owner; Town of Ulysses.
Applicant ; Doug Austic , Ulysses Town Supervisor, Agent .
Town of Ithaca Public Works Facility, 106 Seven 1\9ile Drive : The Planning Board
granted Preliminary and Final Site Plan Approval and issued an affirmative
recommendation to the Zoning Board of Appeals regarding Special Approval for the
proposed expansion and renovation of the Town of Ithaca public works facility located at
106 Seven Mile Drive , Town of Ithaca Tax Parcel No . 33 -2 - 6 . 1 , Residence District R - 30 .
The proposal includes the renovation of +/- 10 ,900 square feet of existing space and the
addition of +/- 16,000 square feet of new space to include new offices, breakroom ,
conference room , maintenance bay, wash bay, and storage space , and modifications of the
existing parking area . Town of Ithaca , Owner/Applicant .
Cornell University Precinct 9 Athletic Fields, Pine Tree Road : The Planning Board had
a discussion regarding the SEQR Negative Declaration Determination made at the March
19 , 2002 meeting regarding the proposed Cornell University Precinct 9 Athletic Fields
located off Pine ;free Road behind the Reis Tennis Center and the Cornell Equestrian
Center, Town of Ithaca Tax Parcel No. ' s 60- 1 - 9 . 1 . 60- 1 - 9 . 2 ! 60- 1 - 18 , 60- 1 - 5 , and 60- 1 - 8 . 2 ,
Residence District R - 30 . The proposal includes the creation of two multi -purpose athletic
fields, involving -the deposition of 7 , 500 +/- cubic _yards of fill , and disturbance to
approximately 0 . 5 acres of the hawthorn forest/thicket ( originally stated by the applicant as
disturbance to 0 . 1 acres), located west of the Reis Tennis Center. Cornell University, .
Owner/Applicant ; Laurene Gilbert , ASLA , Agent . The Planning Board determined that
the difference between the originally stated 0 . 1 acre disturbance to the hawthorn thicket
t
and the revised estimate of 0 . 5 acres disturbance was not a significant enough
environmental , issue to warrant rescinding the Negative Declaration , but that Come] ]
should revise the proposed site plan to minimize disturbance to the hawthorn thicket .
Tompkins. County Vital Communities Initiative : The Planning Board adopted a
resolution supporting the adoption by the Tompkins County Board of Representatives of
the Vital Communities Initiative development and preservation principles .
May 21 , 2002 Meeting :
Quick Four-Lot Subdivision , 1564 Slaterville Road . The Planning Board granted
Preliminary and Final Subdivision Approval for the proposed four-lot subdivision located
at 1564 Slaterville Road , Town of Ithaca Tax Parcel No . 56-3 -26 . 2 , Residence District R -
15 . The proposal is to subdivide the 9 . 228 +/- acre parcel into a 1 . 524 +/- acre parcel
which contains an existing house and barn , and three vacant parcels of 0 .490 +/- acres ,
0 .416 +/- , and 6 . 798 +/- acres . Raymond C . Quick , Owner/Applicant .
Meldrum Five-Lot Subdivision , 142 Troy Road : The Planning Board granted
Preliminary and Final Subdivision Approval for Lots 3 , 4 , and 5 of the proposed five- lot
subdivision located at 142 Troy Road , Town of Ithaca Tax Parcel No . ' s 44- 1 -5 .2 and 49- 1 -
26, Residence Districts R - 15 and R - 30 respectively. The proposal is to subdivide the
14 . 985 +/- acre parcel ( Tax Parcel No . 44- 1 - 5 . 2 ) into a 2 . 0 +/- acre parcel which contains
an existing house and a 12 . 985 +/- acre parcel which is vacant . and to subdivide the 80 .418
+/- acre parcel ( Tax Parcel No. 49- 1 -26) into three vacant parcels of 7 . 156 +/- acres, 3 . 889
+/- acres , and , 69 . 373 +/- acres . William F . Meldrum and Betty Jane C . Meldrum , Owners :
Joseph W . Allen , Agent . The Planning Board withheld approval of Lots I and 2 pending
receipt of additional information and clarification regarding an apparent conflict between
the survey of the proposed subdivision and that of an adjacent parcel owner.
Ithaca College Fill Permit , Building 25 , Off of Coddington Road : The Planning Board
issued an affirmative recommendation to the Zoning Board of Appeals with respect to a
request for Special Approval for the proposal to fill and grade up to 22 ,000 cubic yards of
material on a 12 . 0 +/- acre site located on the Ithaca College campus at the southwest corner
of Coddington Road and Main Campus Road , Town of Ithaca Tax Parcel No . ' s 41 - 1 - 26
and 41 - 1 -25 , ;Residence District R - 1 5 . The proposal is to utilize 22 .000 +/- cubic yards of
excavated material from the College Circle Apartments project via truck to the Ithaca
College location . Ithaca College, Owner; QPK Design , Applicant : David A . Harding,
Agent .
Ithaca College Connector Road to College Circle, Off of Danby Road : The Planning
Board granted Preliminary Site Plan Approval and a recommendation to the Zoning Board
of Appeals regarding Special Approval for the proposed construction of a connector road
between the College Circle Apartments and L- Lot parking area at Ithaca College, Town of
Ithaca Tax Parcel No . ' s 42 - 1 - 13 . 2 and 41 - 1 - 30 . 2 , Residence District R- 15 . The project
involves construction of a 590 + /- foot road , a walkway, stormwater facilities including a
t
new detention basin and modifications to the existing parking lot to accommodate the new
road . Ithaca College , Owner: QPK Design , Applicant . David A . Harding, Agent .
Blanchard Three-Lot Subdivision , 165 East King Road : The Planning Board granted
Preliminary and Final Subdivision Approval for the proposed three-lot subdivision located
at 165 East King Road, Town of Ithaca Tax Parcel No . 44- 2 - 7 , Residence District R- 30 .
This is a revision of a previously submitted subdivision that was approved by the Town of
Ithaca Planning Board . The revised proposal , which involves modifications of the lot lines
and sizes as compared with the previous proposal , is to subdivide the 24 . 152 +/- acre
parcel into three lots, two vacant parcels consisting of 8 . 789 +/- acres ( Parcel A ) and 7 . 163
+/- acres ( Parcel C) and a 8 . 240 +/- acre parcel ( Parcel B) which contains an existing
residence . George and Dawn Blanchard , Owners/Applicants .
CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS
The following are accomplishments or issues that have been dealt with over the past
month .
SEQR Reviews for Zoning Board : Five new SEQR reviews for the Zoning Board were
done since the May report : ( 1 ) fence height variance , 115 Northview Road , Residence
District R - 15 , Robert and Barbara Coils, Appellants : ( 2 ) lot width variances, 136 Snyder
Hill Road , Residence District R - 15 , John Lowe, Appellant : ( 3 ) lot size , depth and setback
variances for the Town of Ulysses water pump station parcel , 133 Woolf Lane , Residence
District R - 15 , Town of Ulysses , Appellant : (4) approval to construct a garage on a non-
conforming parcel , 288 Hayts Road , Residence District R - 30 , Ardell Alling, Appellant :
and ( 5 ) authorization to reconstruct a single- family residence on an undersized parcel and a
height variance , 877 Taughannock Boulevard , Residence District R- 15 , Bonnie Howell ,
Appellant .
Codes and Ordinances Committee : The Committee met on May 8 , 2002 to go over details
and preparation for the two public meetings regarding the revised Zoning. Much time and
effort was involved in preparing for the meetings, which were held on Thursday evening,
May 16'11 and Saturday morning. May 181h . Many thanks go out to Planning staff, other
Town Hall staff, and Committee members for all of the hard work and time that went into
these meetings . The meetings were very successful , although resident turnout was not as
high as hoped for. Comments received to date regarding the Zoning draft have been
assembled . The Committee will be meeting next on June 19 , 2002 to review comments
received regarding the revised Zoning draft .
Capital Projects and Fiscal Planning Committee : The Committee met on May 21 " and May
28' h, 2002 , and continued reviewing and evaluating proposed 2003 and future year capital
projects . The next meeting was scheduled for June 4 , 2002 to complete recommendations
for 2003 capital projects for consideration by the Town Board at the June 10, 2002
meeting.
3
Tompkins County Planning Forum : The Director of Planning and Deputy Supervisor
attended a planning forum hosted by the Tompkins County Planning Department on May
29 , 2002 . The purpose was to provide feedback to the County on their municipal
assistance programs and to begin discussions regarding a County Comprehensive Plan .
Transportation Committee : A Committee meeting is being scheduled for some time in mid
June to continue discussions regarding a town-wide transportation plan . Discussions will
include consideration of applying for a State grant that could help pay for the costs of some
of the transportation plan elements . If this looks feasible , this will be brought to the Town
Board for consideration at the July meeting.
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Regular Meeting of the Ithaca Town Board
June 10 , 2002
Human Resources Report for May 2002
Personnel Committee :
Attached are the draft minutes from the May 15th meeting . The draft Personnel
Manual has gone out to the committee members for review.
Safety Committee :
The committee: did not meet in May .
Wellness Program :
Joe Hulbert , Joe Slater, Kathryn Prybylski , Henry Eighmey and Raymond
Manning have received their Hepatitis A shots . The cost for this is $ 156 per
person for a two shot series . The Town contracts with Cayuga Medical Center
for this service .
Commercial Insurance :
Due to the flooding from May 13th , the Town has received two notices of claim .
The claims have been turned into Selective Insurance for consideration . George
R . Bush , Insurance Claims Adjuster, has contact Fred Noteboom , Highway
Superintendent , to review the damages alleged .
Workers' Compensation :
The Town has received the annual billing for Workers' Compensation coverage .
The cost for the policy year of June 1 , 2002 through May 31 , 2003 is $47 , 660 ,
which is an increase of 10 % over last year. This increase is attributable to an
increase in wages , a decrease in our experience modifier and a decrease in the
member discount given .
Health Insurance :
Time was spent over the last month researching the idea of forming a consortium
with the other local towns and villages to purchase group health insurance .
Much to my disappointment this is not going to pan out to being a benefit for the
municipalities . NYS Rules and Regulations specify that if even one group of the
larger group has less than 50 employees than the entire larger group will be
assessed as a small group — community rated entity.
I will be sending out a Request for Proposals for group health insurance in June .
Submitted By:
Judith C . Drake , PHR
Human Resources Manager
Draft Draft Draft
Town of Ithaca Personnel Committee Meeting
May 15, 2002
12 : 00 noon
Members Present : Supervisor Catherine Valentino ; Dani Holford , Senior Typist;
Cindy Wasleff , Court Clerk ; Don TenKate , Working Supervisor
Absent : Councilman William Lesser; Councilman Will Burbank;
Larry Salmi , Heavy Equipment Operator
Support Staff : Judith C . Drake , Human Resources Manager
Others Attending : Paul Tunison and Larry Parlett , SCLIWC ; Mary Bryant, Senior
Typist; Stanley Schrier, Laborer .
Call to order: 12 : 10 p . m .
Agenda Item It2 : Review of minutes of April 10, 2002 meeting .
Corrected member's present/absent.
Agenda Item #3 : Persons to be heard :
Dani Holford asked us to review/discuss emails sent to some members of
the committee by Al Carvill , Budget Officer (emails attached) . Judy had
responded to AI's inquiries by return email previous to this meeting (also
attached) . No changes or recommendation of changes were made .
The Personnel Committee supports employee input , but encourages
attendance at the meeting so the person bringing the issue can actively
participate in the discussion .
Agenda Item # 4 : Update on Health Insurance Issue :
Judy Drake explained Univera is being dissolved by Excellus and will not
be available after 12/31 /02 . The Town will be doing a Request for Proposals for
other healthcare coverage .
Dani Holford asked if we are only looking at HMO's . Judy explained the
different kinds of products available . Examples are : HMO' s , PPO ( Participating
Provider Organization) and indemnity plans . Most seriously looking at the PPO
plans .
1
Draft Draft Draft
Agenda Item #5 : Vacation Buyback :
Judy explained the policy as it was bargained for by S . C . L . I . W . C .
employees . In November, employees could "sell" up to one ( 1 ) week of vacation
time back to the Town . However, the employee has to have used at least one ( 1 )
week of vacation time in the past twelve ( 12) months to qualify
This is a benefit to the employees in two ways : 1 . ) They have extra cash
available to them prior to the holidays and 2 . ) It helps to decrease their vacation
balance if they are close to the maximum and are at risk of losing future accruals .
Additionally , this is a benefit to the Town by reducing the amount of time an
employee is out of work and the need for arranging coverage for that person
while out . It will also reduce the large financial liability the Town carries from one
year to the next for accrued vacation time .
Potential costs to the Town would be about $35 , 000 . 00 if every employee
"sold" one ( 1 ) week of vacation time back to the Town . This number is based on
2002 wages , but the benefit would not be available until 2003 .
There is employee interest, but we need feedback from the Town Board
before moving forward . The Committee asked to have this added to the June
agenda of the Town Board for their initial input .
Agenda Item #6 : Health Insurance Buyback:
Judy explained this was a new policy bargained for by S . C . L . I .W . C .
employees . It pays an employee 30% of the individual health insurance premium
if they opt not to be covered by the Town' s policy . This benefit would begin on
1 / 1 /03 since the employee has to make this decision during open enrollment in
November.
To take advantage of this , employees must have other coverage , which is
comparable or better than the Town ' s . This benefit is a savings to the Town (see
attached cost analysis) . The Committee asked to have this added to the June
agenda of the Town Board for their initial input.
2
A D raft D raft Draft
Agenda Item #7 : Draft #6 of Personnel Manual :
Judy distributed a draft of the Personnel Manual for the committee' s
review. She will prepare a summary of the changes to go with the draft . The
committee should be prepared to discuss any changes at the next meeting .
Next meeting : Wednesday, June 12 , 2002
Adjourned : 1 : 00 p . m .
3
Potential Cost to Offer Health Insurance Buy Back
2002 Individual coverage monthly premium $ 264 . 11
Buy Back percentage applied 30%
Cost per employee per month $ 79 .23
Cost Annualized $ 950 .80
Potential users of program 5
Cost to Town $ 41753 .98
otherwise :
Annualized cost for individual coverage $ 31169 .32
Potential users of program 5
Cost to Town $ 15,846 .60
Minimal* Potential Savings to row
• Potential users could have double or family coverage
versus the individual coverage costed out.
- -o
These are hopefully some clarifying points . If they are not helpful , please see me or attend next weeks personnel
committee meeting .
Judy
-----Original Message-----
From : Al Carvill
Sent: Tuesday, April 02, 2002 1 : 14 PM
To : Judy Drake; Catherine Valentino; Mary Russell; Dani Holford; Cindy Wasleff
Subject: Questions and/or Points
Hi Everyone ,
It has not been my habit to attend the personnel committee meetings . After reading the minutes of the last
meeting I was left with some mindful questions. Perhaps they require more understanding on my part or
they are simply my thoughts that the committee may find helpful or have overlooked . Whatever the case,
thank you for your considerations :
1 . Page#2 Agenda It 5 : Mileage Reimbursement
Annually the Board passes a mileage rate reimbursement . Should this also include language
referencing back to the Town's Personnel Manual?
I find the odometer reading concept fruitless . We all use the odometer to calculate our miles traveled .
With that said , I asked myself; What purpose does this reimbursement request requirement serve? The
answer it generated for me was a tedious one . Odometer readings of an employee can be checked from
one voucher to the next. That is a good internal check for honesty , tracking cost as well as skewed mileage
reporting . Now I ask ; Whom is going to do this checking? Particularly if the employee only incurs
reimbursable mileage once a year. Sort of an internal labor intensive policy for checks and balances? Then
I was not clear as to what the difference was between the requesting of mileage reimbursement between
an hourly or salaried employee? We both get our miles traveled from the odometer.
It seemed self evident to me that the annual mileage rate resolution said it. Any employee is reimbursed
for town business miles travel , at a given rate .
I recognize the "Stanley Rule" and those that feel that they have to get paid between here and the
highway dept. These appear to be exceptions versus the fact that
a simple annual resolution resolves the issue plus the personnel manual already addresses the point
that town business miles are reimbursable.
To me the real question is : What are and will be deemed as business miles?
2 . Page# 2 Agenda Item# 6: Accumulated Sick Time
Can an employee have their accumulated sick time added to their service time if they leave town
employment voluntarily or do the have to like attain the eligible
"retirement" status?
E .G . Let us say that an employee has 9 1 /2 years of employment service . They now leave town
employment with 6 months of accumulated sick time on the books .
These applied 6 months would render the employee vested in the pension plan . I think the point
in question is clear in this example.
I would like to have the committee consider the idea that a departing employee should be paid for all
or a % (e . g . 50%) of her or his unpaid accumulated sick time .
5/9/02
Page 3 of 3
Versus the "use it or loss it. ' philosophy . After all , the town did benefit by employee not abusing
(pretending ) to be sick during their employment.
I think we can all vouch to the fact that we have (ourselves included) seen coworkers who
should be at home in bed versus being at work.
Surely, the town has benefited from this employee's commitment and dedication.
3 Page# 3 "The Stanley Vacation Question"
I asked myself if Stanley's question regarding vacation maximum has merit. Again perhaps, this is
something I need clarification on myself but it seems to me that once an employee earns vacation time
status on their anniversary it is time due them for the year regardless of the accrued hours or days .
E .G . Take myself as the example . This past December I celebrated my five year employment
anniversary. This made me eligible for three weeks of paid vacation .
But let us say that I only have one week of accrued time on the books at the time of I leave my
job . ( Now I am not leaving . This is only an example. ) Do I lose
the other 2 weeks of vacation given to me by the Town in fulfillment of my years of service?
Vacation time is accrued monthly but the eligible benefit is based
upon service time . Somehow this sounds like the "use it or loss it attitude" in reverse. It is lost
before it gets accrued and used?
Al Carvill
Town Budget Officer
Town of Ithaca
215 Tioga Street
Ithaca , NY 14850
Ph# (607) 273- 1721 Ext # 113
Email : ACarvill @town . ithaca . ny. us
Judy Drake
From : Judy Drake
Sent: Thursday, April 04 , 2002 9 :07 AM
To : Al Carvill ; Catherine Valentino ; Mary Russell ; Dani Holford ; Cindy
Cc : Paul Tunison ( E:-mail ) ; Larry Parlett (E-mail); William Lesser ( E-mail)
Subject: RE : Questions and/or Points
Al ,
Thank you for your comments . Everyone 's ideas are a value as these policies or procedure affect all . I want you
to know that you are more than welcome to attend any of the Personnel Committee meetings .
I would like to comment on some of the points that you raised .
Mileage Reimbursement:
1 . 2002 is the first year the Town Board has ever had a resolution setting the reimbursement rate . That is
why the personnel manual states that the rate is equal to the IRS rate . Therefore the board passed a
resolution they really didn 't have to do , since it is already an established policy they set.
2 . The odometer readings I agree are not a great indicator, but it also makes the employee keep track of the
actual miles and not estimated miles , which might be more than the actual .
30 As for the Salary versus hourly employees , I tend to agree that there shouldn't be a difference . As the
minutes reflect the discussion was that salaried employees are expected to do some traveling and absorb
that cost, and it is not an expectation of hourly employees . If you have any further comments about this
please address them with Cathy .
Accumulated Sick Time
1 . This time is only useable at retirement the following ways : ' increase service time and 'contribute toward
retiree health insurance premiums .
2 . If an employee leaves service but not through retirement the sick time is . lost time , you are
correct . Employees do receive their vacation balance in lump sum payment if they leave . I would not
support the Town also paying for unused sick time . The benefit was designed to aid the employee if they
or a family member is sick and they needs to be home . This allows them the time and they will not lose
pay for taking the time . We do not police if someone needs to go home and they don't, that is their own
discretion. It is not traditional to pay a terminating employee unused sick time . However, if we were to do
any kind of benefit with this time I might suggest allowing a terminating employee to use it toward COBRA
health insurance if they needed it.
3 . We can not add service time by using the sick balance if an employee leaves service, that is a benefit at
retirement only .
The Stanley Vacation Question
1 . For clarification : vacation time is accrued the first day of every month for completing the previous month .
On that date if the employee's balance is at the max they do not accrue more time until the balance is
decreased , then they will continue to accrue . So yes this part is
2 . Therefore , if you leave service you are getting what you have accrued and not used in a lump sum
payment .
3 . The old system was designed that you had to work the complete year in order to get your vacation
allotment . This monthly accrual system allows the employee to get the time every month as they earn it
instead of wait to the end of the year for it. You are getting the time you earn every month instead of one
lump at the end of the year.
4 . The maximum amount is designed so that we don 't have employees with weeks and weeks of vacation that
they aren 't using . By setting a max it encourages the employees to take time off, which is why there is the
benefit in the beginning .
5/9/02
Page 1 of 1
Judy Drake
From : All Carvill
Sent: Wednesday, May 08 , 2002 7 :01 PM
To : Catherine Valentino; Judy Drake ; Dani Holford ; Cindy Wasleff
Subject: ???????
When reading the April Personnel Committee meeting minutes I was surprised , maybe disappointed is more my
feeling , that questions or thoughts which I presented in written form to those sitting on the committee did not even
reach a discussion point . They did not even get acknowledged . YES ! Judy sent me an email with clarification .
That does not constitute my agreeing with policy. I thought anyone and everyone's comments, thoughts and or
questions would be addressed by the committee at large .
I guess once again my understanding is an incorrect one? Maybe I am zoned out on the point, I still am not
convinced that an employee isn't loosing annual vacation time . etc . So much for the Boston Tea Party?
All Carvill
Town Budget Officer
Town of Ithaca
215 Tioga Street
Ithaca , NY 14850
Ph# (607 ) 273-1721 Ext # 113
Email : ACarvill @town . ithaca .ny. us
OF Ip
TOWN OF ITHACA
Mill e� 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850
www. town . ithaca . ny . us
Network/ Record Specialist
Report for Town Board Meeting
June 10 , 2002
Web site :
Apr & May TOI web site hits
2500
_. 2000
0
Lo�e
ti 1500 ❑■ April
t%: 1000 ® May
_
0 500
0
■ Ed ■
Home Gov't Services Information Community
Pages
Hosting of the Town' s web site has been changed from Clarity Connect to Softcomca.com. Clarity Connect still
provides a high-speed Internet connection for the Town Hall, but their web hosting service has not been suitable
for the demands of our site . Softcomca. com is a better fit for our type of site and offers a wide variety of reports
on site traffic, the ability for staff to check their Town account email from any location and 24/7 technical
support.
Network:
Town Board members are encouraged to contact me if they' re interested in having a Town email account, which
they can access remotely.
Respectfully submitted,
Lisa B . Carrier-Titti
Network/Record Specialist
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1 ADDITIONAL AGENDA ITEM NO . I
1
Town Board Meeting - 06/10/02
Additional Agenda Item No . 1
Budget Amendments and Cash Transfer
For the Capital Project Fund = West Bill Water Tank Improvement - Oakwood Lane
Resolution No .
WHEREAS : a review of the Capital Project Fund for the West Hill Water Tank Improvement located on
Oakwwod Lane has disclosed that year-to-date expenditures and encumbrances exceed cash on
hand by $9,452 .88 , and
SUMMARY OF CAPITAL PROJECT CASH
FUND BALANCE@ 1 /1 /02 $ 157472 . 79
LESS : APPROPRIATED FUND BALANCE 2002 ( 15 ,202 . 92)
NET FUND BALANCE@ 5/31 /02 $ 269 . 87
ADD: YEAR-TO- DATE 2002 REVENUE 240 . 20
ADD: YEAR-TO- DATE 2002 ENCUMBRANCES 51895 . 87
ACCOUNTS PAYABLE & RETAINAGE 13 , 633 .08
NET FUND BALANCE@ 5/31 /02 $ 20 ,039 .02
LESS : CASH BALANCE @ 5/31 /02 ( 10 , 586. 14)
ADDITIONAL CASH REQUIRED TO PAY
REMAINING PROJECT EXPENSES $ 91452 . 88
WHEREAS : based upon these findings the Town Budget Officer recommends to this governing Town
Board the following budget amendents and cash transfers , and
BUDGET JOURNAL
WATER FUND
ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT )
F599 UNAPPROPRIATED FUND BALANCE $ 91452 . 88
TOTAL APPROPRIATED FUND BALANCE $ 99452 .88
TO ( CREDIT )
TRANSFERS TO CAPITAL PROJECTS
F9950 . 922 WEST HILL WATER TANK IMPROVEMENT $ 91452 . 88
Page 1 of 3
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TOTAL BUDGETED EXPENDITURE $ 91452 . 88
CAPITAL PROJECT FUND
(West Hill Water Tank Improvement)
ACCOUNT DESCRIPTION AMOUNT
FROM ( DEBIT)
H9-5031 INTERFUND TRANSFER - WATER FUND $ 91452 . 88
TOTAL ESTIMATED REVENUE $ 99452. 88
TO ( CREDIT )
1-19-599 UNAPPROPRIATED FUND BALANCE $ 91452 . 88
TOTAL BUDGETED REVENUE $ 9 ,452. 88
CASH DISBURSEMENT
WATER FUND
ACCOUNT DESCRIPTION AMOUNT
DEBIT
F522 APPROPRIATIONS $ 91452 .88
F9950 .922 WEST HILL WATER TANK PROJECT $ 91452 . 88
CREDIT
F202 CASH IN SAVINGS $ 91452 . 88
CASH RECEIPT
CAPITAL PROJECT FUND
(West Hill Water Tank Improvement)
ACCOUNT DESCRIPTION AMOUNT
DEBIT
H9 -202 CASH IN SAVINGS $ 91452 .88
CREDIT
Page 2 of 3
H9-980 REVENUE $ 90452 . 88
H9 -5031 INTERFUND TRANSFER - WATER FUND $ 91452 .88
RESOLVED : that this Governing Town Board , approves , authorizes and directs the Town Budget
Officer to record these budget amendments and transact the appropriate and necessary cash
transfers for the remaining expenditures of the West Hill Water Tank Improvement Project.
Page 3 of 3
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