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HomeMy WebLinkAboutTB Minutes 2002-02-11 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY , FEBRUARY 11 , 2002 AT 5 : 30 P . M . AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Board of Representatives 4 . Report of Fire Commissioners 5 . 6 : 00 p . m . — Persons to be Heard — Joe Vitalli of Tompkins County Sheriff's Office 6 . Set Public: Hearing to Consider Amendment to Zoning Ordinance to Allow Community Buildings in a Multiple Residence District , 7 . 6 : 30 p . m . — Public Hearing — To Consider a Local Law Amending Local Law Number 1 of the Year 1987 to Permit Limited Food Processing Activities in Special Land Use! District Number 4 Located off of Route 96 . 8 . SEQR — Local Law Amending Local Law Number 1 of the Year 1987 to Permit Limited Food Processing Activities in Special Land Use District Number 4 Located off of Route 96 , 9 , Consider Adoption of Local Law Amending Local Law Number 1 of the Year 1987 to Permit Limited Food Processing Activities in Special Land Use District Number 4 Located off of Route 96 . 10. 6 : 45 p . m . — Presentation of Highway Facility Design by Hascup Lorenzini , Architect: 11 . Discussion of Name for New Highway Facility 12 . Consider Declaration of Lead Agency Status for Environmental Review for Town Board Regarding Renovation of Highway Facility 13 . Set Public Hearing for Review of Proposed Renovations to Highway Facility • 14 . Set Public Hearing for Consideration of Fire Contract with the City of Ithaca 15 . Set Public Hearing for Consideration of Fire Contract with the Village of Cayuga Heights 16 . 7 : 30 p . m . — SJS 2000 Audit — Preliminary Report by Sciarabba and Walker 17 . Consider Appointments to the Agricultural Committee and Ethics Board 18 . Consider Appointments to the Special Joint Subcommittee 19 . Consider Appointment to the Tompkins County Environmental Management Council 20 , Consider Approval of Joint Recreation Partnership By- laws 21 . Discuss Amendment to Local Laws Regarding Parks and Trail Use 22 . Consider Approval of Justice Bordoni ' s 2001 Annual Report 23 . Consider Approval of 2001 Annual Reports of Town Officials 24 . Consent Agenda a . Town Board Minutes b . Town of Ithaca Warrants c . Bolton Point Warrants d . Records Management Disposition Listing e . Appointment to Records Management Advisory Board f. Request for Speed Limit Reduction on Culver Road g . Spring Brush & Leaf Pick- up h . Water and Sewer Refund 25 . Report of Town Committees a . Purchase of Development Rights Committee b . Capital Planning Committee c . Cayuga Lake Watershed Intermunicipal Organization d . Codes and Ordinances Committee e . Fire Contract Negotiating Committee f. Park and Trail Use Committee g . Personnel Committee h . Public Works Committee i . Safety Committee j . Sewer Contract Committee k . Special District Benefit Assessment Committee I . Transportation Committee 26 . Report of Town Officials a . Town Clerk b . Highway Superintendent c . Director of Engineering d . Director of Planning e . Director of Building and Zoning f. Human Resource Manager g . Budget Officer h . Network/ Records Specialist i . Attorney for the Town of Ithaca _ 27 , Review of Correspondence a . Coyote Loco Liquor License b . Letter Regarding Town Water on Burns Road C , Letter Regarding Need for Town Water at the Hayts School House and Chapel • 28 . Consider Executive Session to Consider Reapportionment Litigation and Discuss Possible Litigation regarding La Tourelle 29 . Consider Adjournment ADDITIONAL AGEIVDA ITEM Additional Item No . 1 - Consideration of a Recommendation to the NYS Department of Transportation Regarding Lighting of the Proposed Pedestrian Pathway in the Route 366 Bridge Over Cascadilla Creek Project 1 1 1 1 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 REGULAR TOWN BOARD MEETING OF THE TOWN OF ITHACA TOWN BOARD MONDAY, FEBRUARY 11 , 2002 AT 5 : 30 PM At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , New York held at the Town Hall , 215 North Tioga Street , there were present : • PRESENT : Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov , Councilwoman ; William Burbank , Councilman ; William Lesser, Councilman ; Thomas Niederkorn , Councilman . EXCUSED : David Klein , Councilman . ALSO PRESENT: Tee-Ann Hunter, Town Clerk ; John Barney , Attorney for the Town ; Daniel Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Jonathan Kanter, Director of Planning ; Judy Drake , Human Resources Specialist ; Andrew Frost, Director of Building/Zoning ; Al Carvill , Budget Officer, OTHERS : Greg Kirkpatrick , 403 Teton Court ; Mike Koplinka- Loehr, 124 Crest Lane ; Tye Wolfe , Ithaca Times ; David Lorenzini , 330 East State Street; George Hascup , 330 East State Street ; Lisa Carrier-Titti , 311 Wood Street ; Lauren Bishop , Ithaca Journal ; Bob Steinkamp , V1/ HCU ; Jay Engels , 200 East Buffalo Street . Call to Order: Supervisor Valentino called the meeting to order at 5 : 30 p . m . , and led the assemblage in the Pledge of Allegiance . OTHER BUSINESS : Supervisor Valentino - There are going to be a few changes on the agenda tonight . Under Persons to be Heard , Joe Vitali of the Tompkins County Sheriff's Office , is not going to be coming . They want to meet with us and go over some things first . Councilman Lesser - Okay . We will try to schedule Sheriff Meskill with the Transportation Committee , Councilwoman Russell - Do you know when that will be , Bill ? Councilman Lesser - April 4th at 2 : 00 p . m . Supervisor Valentino - We are going to have an addition to the agenda discussing the Route 366 lighting along the path . Other than that , I think we will be okay . Mike , do you have a report for us ? • Agenda Item No .3 - Report of Tompkins County Board of Representatives 2 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Mike Koplinka- Loehr, TC Board of Reps - I want to start by thanking Cathy and Mary for coming to our meeting last Tuesday . It was greatly appreciated . The olive branch symbolism was not lost . We also appreciate the invitation to the breakfast for the new and returning County Board Representatives . There are now seven of us representing different sectors of the Town of Ithaca . I hope that we can continue this dialog and communication . . I did bring the master list of our staff directory and County Board members . It is quick access to different numbers and contact information . Last Tuesday we did approve the Recreation Partnership agreement . I know that it is on your agenda tonight . I just wanted to let you know that . Coming up , the EMS , is having an interesting speaker this Wednesday , at 7 : 10 p . m , about the Pesticide Notification Law. I think you probably saw in the paper about the New York State Commissioner of Labor coming for our Workforce Development Center. It is being recognized as the Tompkins Workforce New York Career Center. It is a real milestone for us being a pilot project. There are a lot of other communities looking to us as a model . I will also give you a copy of a Mutual Aid Agreement . This is between the Sheriff and the City of Ithaca . It is a first response agreement . You may want to_ review it if you have not already seen it . Last fall we had an intern do a voting demographics study of who votes in Tompkins County . I have the full report if you need it . I think you may have gotten a copy of it . I have the Executive Summary that you may want to look at. Some of the recommendations are looking at how do we get voters early on in the high schools . How do we get them engaged to actually participate? So , several of us reps are doing more of going to schools and talking to government classes . Also , looking at the League of Women Voters and some of their information collection and how we can get basic , generic information about candidates out to the populous . There are a couple other recommendations about data collection in the Department of Election , about who votes and how you can get better data . I can give you at least the Executive Summary . If you want the full report I can do that . It is broken down nicely by voting booth area . I think that you had talked last Tuesday about wanting Advisory Board information . So I brought information about how many advisory board we have , which boards report to which of the County Committees . I am glad to leave it all with you and you can decide which pieces you want . There is a list of vacancies . This is all as of late January . You are probably are aware that the last two years Tompkins County has been looking at how to use the old library for our space needs . The Court System may be asking for more space in the Court House . Eventually , the Board of Representatives may have to move out . We are looking at lots of different configurations . We currently rent space around the County . Maybe we will consolidate there . We are looking at other options in 3 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 the downtown area . We will keep you posted on that . At present , it looks like that particular building will be used as County space , given our projections in the next five to ten to twenty years in what we will need . On the short-term , it is being used as the Justice Center and for records storage . There are a lot of possible uses including the Biggs B , which is the Health Department , possibly coming downtown . They are not too • happy about that , but we are still looking at it as a possibility. Finally , I wanted to remind you that we are looking at a budget shortfall from the State . That is going to be taking up most of our time this year. We will be looking at what services may have to get cut . About $ 1 . 8 million it looks like at this point for Tompkins County . That is out of basically $ 100 million budget . Please let me know if you have any questions . Supervisor Valentino - I think that the municipal officers in the towns have some interest in reviewing your various committees . I talked with Tim about it a little bit today. He said we should get that information from you . I need to figure out how to get the information out and get the feedback back . I will try to work on that a little bit. Councilwoman Grigorov - Are you going to give a copy of the voting information report to the board ? Mr. Koplinka -Loehr - Do you want the whole report? Councilwoman Grigorov - Yeah . I would like to see it. I do not need one to keep , but I would like to read it . Ms . Hunter - Do you need this back? Mr. Koplinka - Loehr - It is a little marked up with my notes , but I can get another copy . Councilman Lesser - Mike , you mentioned some budget cuts from the State . There is another area where there are cuts at both the Federal and State level in the highway and general transportation . Any idea what is going to happen in that regard yet and how it is likely to be accommodated in the County? There are a lot of roads that there have been a number of postponements on . Mr. Koplinka- Loehr - The CHIPS funding from the State is discontinued . We do not know about the capital part of the highway funding , which is also in jeopardy. We are sending a delegation to Albany , but it is still all up in the air. I have not heard the Federal component of that. It is not looking that good . We have a really , great new Highway Manager, Pete Messmer. He is doing a lot with what he has got. It is unfortunate that when he first came in he had to deal with budget cuts right away . Supervisor Valentino - Any other questions for Mike at this point? Thank you very much . We will be in touch . 4 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 Agenda Item No . 4 - Report of Fire Commissioners . Mr. Kirkpatrick appeared before the Board with the Fire Commissioner's monthly report . Greg Kirkpatrick , Ithaca Fire Department - I am stepping in for Bob tonight . He is on vacation . Supervisor Valentino - He is in Florida . Mr. Kirkpatrick read the Report of the Fire Commissioners . Supervisor Valentino - Do we have any questions ? I guess we are hoping to get that fire contract nailed down soon , it looks like . We have it pretty complete now. I talked with Chief Wilbur. He is working on getting me that line item budget in the format that I want . That should be coming through any day I hope . That should be it . Councilwoman Russell - Thanks , Greg . Agenda Item No . 6 - Set Public Hearing to Consider Amendment to Zoning Ordinance to Allow Community Buildings in a Multiple Residence District. Supervisor Valentino - We need to set a public hearing . Remember we have had discussions of this before . Jonathan , did you want to give us an update on that? Mr. Kanter - Sure . I would like to thank John Barney for providing the draft of the local law that would have been the zoning . It is pretty simple . I did have a discussion with John about adding Community Buildings into the MR zone . The current proposal indicates that community buildings would be for use by residents of the multiple family dwellings in that MR zone . The discussion that we had , which is more of a board question . Should community buildings in the MR zone be solely for the use of the residents in that zone ? We have a couple that are actually coming up at the Planning Board for review . One is College Circle that would actually be used by students at Ithaca College if in College Circle becomes integrated with the Ithaca College Campus . So , part of the use of the community building would be for students activities , even though it is in the MR zone . That is sort of what initiated the question in my mind , if whether community buildings should be solely for use by residents in the MR zone . At this point , we are submitting the proposal to you as it is . We are raising the question of whether we should think of doing something additionally with that definition . Supervisor Valentino - Comments? Ark Councilman Niederkorn - I live in a community development out in Deer Run . It is not an MR zone . It is a concentrated development . We do not have a community building . We do have to have a place to meet. We have to have annual meetings . It is required . We have to go down to a place like AXIOM and use their cafeteria . It would be much more convenient if we could find something a little smaller and suited to our needs . 5 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 Possibly , even something a little more convenient and close . I would not think that it would necessarily, make sense to limit it only to the residence of the MR zone . Because there are other people around that I think could use these facilities . Councilwoman Grigorov - I think it would be hard to regulate , too . • Supervisor Valentino - To regulate what? Councilwoman Grigorov - To keep people out of a community center. Supervisor Valentino - The regulation falls to the community . Attorney Barney - Or our esteemed Zoning Enforcement Officer. Enforcement would be an interesting question . I do not think I can picture Andy sitting out there taking ID 's as people go into the community building to see if they are members of the community or not . This is language verbatim from our revised Zoning Ordinance that is being proposed . I do not have a strong feeling . The only thing that I would wonder about is whether the residence of a multiple residence zone would want to have a lot of activities in their community buildings , in their neighborhood that is not really related in any way to their living accommodations . Supervisor Valentino - They own the building , don 't they? Attorney Barney - No . This presumably would be owned by the landlord . Mr. Kanter - It would be more of a residence association or it could be that the developer would retain ownership rights over it . Attorney Barney - MR zone , more often than not , the entire zone is owned by one entity . College Circle is a perfect example . The same entity would be the same entity that owns the community building . It is clearly a policy decision for you folks . It would be helpful to know how you feel about it so that we can draft the local law appropriately so that we do not have to advertise it twice . Councilman Lesser - Suppose we said residents and guests? Leaving "guest" somewhat vague would at least allow some flexibility , but an indication that the guest have some association with the residents . Councilwoman Grigorov - The residents would have some control over who comes . If another group wanted to meet there , they could arrange it as guests . Attorney Barney - The other way you could go is to allow special approval or some kind • of mechanism for a permit process if they want to use it . Supervisor Valentino - I kind of like the guest idea . 6 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 Councilwoman Grigorov - It is the most flexible . Supervisor Valentino - It does not get us into a lot . . . Does everyone agree with that? We need to set a time for this public hearing on the 111h of March . Is 6 : 30 p . m . a good time? Ms . Hunter - Do you think that you will have a presentation under Persons to be Heard ? Supervisor Valentino - There is a chance that the people on Burns Road that want the extension of water might be coming . I think that 6 : 30 p . m . would work. I will move that . Is there a second ? Councilman Niederkorn - Second . Supervisor Valentino - Any further discussion ? RESOLUTION NO. 2002-20 - SET PUBLIC HEARING TO CONSIDER AMENDMENT TO ZONING ORDINANCE TO ALLOW COMMUNITY BUILDINGS IN A MULTIPLE RESIDENCE DISTRICT. RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 11th day March, 2002, at 6:30 p. m. for the purpose of considering an amendment to the Zoning Ordinance to allow community buildings in a multiple residence district, and it is further RESOLVED, that at such time and place all persons interested in such amendment may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New. York, said publication to occur not less than ten days before the day designated above for the public hearing. MOVED: Supervisor Valentino SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. Agenda Item No 11 - Discussion of Name for New Highway Facility. Supervisor Valentino - This is kind of interesting because we have a resolution that . . . No we don 't . I thought we had a copy of the old resolution . FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 Mr. Noteboom - We do under number 11 . Supervisor Valentino - It is not that old . There was basically discussion at the time of not wanting to name our facility a public works facility . I wish David were here for this discussion . Basically , as I remember us having this discussion at the time , there was • concern about the Public Works Department in the City and how it seemed to have so much control over what was done and what was happening . The Town Board at that time had a real aversion to getting us in the realm of having public works because of what was going on at that time . In reality , we have been expanding and building on . our water maintenance and repairs of our own lines instead of contracting it out. It is the same with our sewer projects and our parks and recreation part of the operation has grown pretty dramatically . We have actually found it to be very cost effective for us to have our people cross trained and working in these various areas . I think that from our Public Works discussion , we were saying that it seems that the name of the facility out there should really be a public works facility . It more clearly states what it really is . I think that from the Public Works Committee , we feel that we would like to propose that we change the name of the facility out there to a public works facility . Fred , did I get close to what we talked about? Mr. Noteboom - Yes . I do not think that we should have concern about the control because the Town Board is in charge . Supervisor Valentino - The Public Works is just a committee that makes recommendations to the Town Board . It has no authority of its own . Councilwoman Grigorov - I do not think a name is going to do it to us . Supervisor Valentino - Do we need to have a motion or a resolution ? What should we do , John ? Attorney Barney - I think you probably want to formal resolution naming the facility . We could do it tonight or we could prepare one for adoption at the next meeting . Supervisor Valentino - If you have time to zap one out before the meeting is over tonight we could do that . I do not think it has to be very complicated , does it? Attorney Barney - No . Supervisor Valentino - We are going to have that presentation and we are going to hold the public hearing . I think one of the other things that brought this to the surface is people are wondering why we are spending over $ 1 . 5 million on a barn . It is not a true • characterization of what that facility is going to look like . We would like to get it done as quickly as we could . Are we all in agreement for that? Okay . John will try to draft us a resolution . 8 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Mrs . Drake - Right now it is called the Highway Department. Would it be changed to a Public Works Department? Supervisor Valentino - I do not think so . There are some legal things for us to have a Highway Department . Attorney Barney - Section 64 of the Town Law allows you to establish a Department of Public Works in a town as long as you have a 10 , 000 or more population . The Town Superintendent becomes a Commissioner of Public Works . I am not hearing that that is really what you want to be . Supervisor Valentino - Let's think about that . I was only prepared to think about changing the name of the building . My mindset is not on making that next leap . We could probably take that up at the next Public Works Committee meeting . Councilwoman Russell - Judy is just trying to decide how much she is going to revise the Personnel Manual . Mrs . Drake - When we changed it from just the Highway and Parks Department and Water and Sewer was just hanging out there , we also went through and changed some of the job descriptions . There are some rippling affect that happens with some of this . That is one of the main reasons that I wanted to bring it up . Are we are going to change the department or if we are just changing the facility name ? So there are some other thoughts . Councilwoman Russell - It needs more complete discussion I think you are pointing out . Supervisor Valentino - I think it needs to go to the Public Works Committee and then back here . Attorney Barney - I have a resolution . Supervisor Valentino - " RESOLVED , that the building and property on Five Mile Drive presently know as the Town of Ithaca Highway Facility be hereafter renamed and known as the Town of Ithaca Public Works Facility . " Councilwoman Russell - It should be Seven Mile Drive . Supervisor Valentino - I will move this . Is there a second ? Councilwoman Russell - I 'll second . RESOLUTION NO. 2002 41 — Renaming Town of Ithaca Highway Facility as Town of Ithaca Public Works Facility 9 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 RESOLVED, that the building and property at 106 Seven Mile Drive, tax parcel number 33. -2-6. 1 , presently known as the Town of Ithaca Highway Facility be hereafter renamed and known as the Town of Ithaca Public Works Facility. MOVED: Supervisor Valentino • SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item_ Nlo . 12 - Consider Declaration of Lead Agency Status for Environmental Review for Town Board Regarding Renovation of Highway Facility . Mr. Kanter - We anticipated it . Supervisor Valentino - You already knew. Mr. Kanter - Fred told me to . Supervisor Valentino - He knows us too well . Councilwoman Russell - The resolution says Town Highway Facility . Supervisor Valentino - Mine says Town of Ithaca Public Works Facility . You have a resolution naming the Town of Ithaca Town Board as the Lead Agency. This will be the long Environmental Assessment Form . Mr. Kanter - This is just to establish the board as lead agency . It does appear to be a Type I action . We do have to coordinate the review with any other agency . Supervisor Valentino - Would somebody like to move that? Councilman Niederkorn - So moved . Supervisor Valentino - Tom moves it . Cali , do you second it? Councilwoman Grigorov - Second . Supervisor Valentino - Any further discussion? Councilwoman Russell - Can I just ask which other agencies are involved agencies ? Mr. Kanter - You can ask . I do not know that we have gotten as far as identifying them yet , but we want to be set up . Even if there aren 't any others , we will be processing it 10 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 along with the environmental assessment form . I can 't think at the moment of any specific ones , but the Town Board . We certainly will have to refer it . I 'm sorry , I just thought of it. It is the Town Planning Board and Zoning Board of Appeals . They are involved agencies because it is going through the local review process . Councilwoman Russell - That is what I was wondering . Thank you , Jon . Mr. Kanter - The County Planning , not as an involved agency , but as the normal , general municipal law referral . Councilwoman Russell - It has been moved and seconded . RESOLUTION NO. 2002-22 - LEAD AGENCY DESIGNATION FOR ENVIRONMENTAL REVIEW, TOWN OF ITHACA PUBLIC WORKS FACILITY EXPANSION AND RENOVATION WHEREAS, this action is the expansion and renovation of the Town of Ithaca Public Works Facility, located at 106 Seven Mile Drive on Tax Parcel No. 33-2-6. 1 ; and WHEREAS, said project will include the renovation of +/- 10, 900 square feet of existing space and the addition of +/- 16, 000 square feet of new space to include new offices, breakroom, conference room, maintenance bay, wash bay, and storage space, and modification of the existing parking area on the 11 . 73 +/- acre property; and WHEREAS, the proposed actions, which include authorization of the project construction and funding . by the Town Board, site plan approval by the Town of Ithaca Planning Board, and special approval by the Town of Ithaca Zoning Board of Appeals, are Type I actions pursuant to the State Environmental Quality Review Act, 6 NYCRR Part 617, and Town of Ithaca Local Law No. 5 of the Year 1988 Providing for Environmental Review of Actions in the Town of Ithaca; and WHEREAS, a Long Environmental Assessment Form (EAF) will be prepared by the Town Board; RESOLVED, that the Town of Ithaca Town Board hereby proposes to establish itself as lead agency to coordinate the environmental review of the proposed actions as described above; and FURTHER RESOLVED, that the Town of Ithaca Town Board hereby requests the concurrence of all involved agencies on this proposed lead agency designation, said concurrence to be received by the Town Board within thirty days from the date of notification of the involved agencies. MOVED: Councilman Niederkorn SECONDED: Councilwoman Grigorov 11 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. Agenda Item No . 13 - Set Public Hearinq for Review of Proposed Renovations to • Public Works Facility . Supervisor Valentino - We set the other public hearing for 6 : 30 p . m . Do you think 6 :45 p . m . ? I do not think the other one will take that long . I am willing to move that for March 11th at 6 :45 p . m . Is there a second ? Councilman Lesser - Second . RESOLUTION NO. 2002-23 - SET PUBLIC HEARING DATE FOR RENOVATIONS TO THE TOWN HIGHWAY FACILITY. RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Toga Street, Ithaca, New York, on the 11th day March, 2002, at 6:45 p. m . for the purpose of reviewing the proposed renovations to the Town of Ithaca Public Works Facility, and and it is further RESOLVED, that at such time and place all persons interested in such contract may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, said publication to occur not less than ten days before the day designated above for the public hearing. MOVED: Supervisor Valentino SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. OTHER BUSINESS . Supervisor Valentino - Bob , you missed a very exciting part of the agenda . I will just fill • you in . Number 11 was the discussion of the name of the Highway Facility . We just passed a resolution changing its name to the Public Works Facility . We do water, sewer, parks , trails and everything from there we thought it would be a little more appropriate name . I did not want you to miss that . 12 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Agenda Item No . 14 - Set Public Hearing for Consideration of Fire Contract with City of Ithaca . Supervisor Valentino - I think Tee-Ann handed out copies of the most recent version with City . I still have to review the exhibit of the boundaries to make sure that that is correct . We discovered the one with Cayuga Heights had some errors in it. We have to attach the map that shows the boundaries for that fire district. The City has got to provide us with a line item budget that meets our approval of the things that are going to be included in when we do that calculation . It still has to be forthcoming . I think that is about it . Other than that , what you see in there has all the changes that we talked about before at the other meeting , I believe . Hopefully , we can get this approved at the March meeting . Councilman Niederkorn - Cayuga Heights is satisfied with it now? Supervisor Valentino - We are talking about the City . Councilman Niederkorn - Okay . Supervisor Valentino - We will get the Cayuga Heights contract in just a minute . So we can set the public hearing for March 11th at 7 : 00 p . m . I am willing to move that . Will someone second it? Councilwoman Russell - Second , Supervisor Valentino - Mary seconds . Any further discussion ? RESOLUTION NOz 2002-24 - Set Public Hearing Date for Consideration of Fire Contract with the City of Ithaca. RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 11th day of March, 2002 at City the h 7:00 p. m . for the purpose of considering the execution of a contract with y of Ithaca for the provision of fire protection and emergency service for a portion of the Town 's fire protection district; and it is further RESOLVED, that at such time and place all persons interested in . such contract may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, said publication to occur not less than ten days before the day designated above for the public hearing. MOVED: Supervisor Valentino 13 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman. Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman • Burbank, aye . The motion was carried unanimously. Agenda Item No . 14 - Set Public Hearing for Consideration of Fire Contract with the Village of Cayuga Heights . Supervisor Valentino - Tom , your question concerning Cayuga Heights is that John Barney has redrafted the agreement . We had that discussion with Jeff Silber when he was here . They have not given us any feedback yet . So we do not know . We know we are in agreement on what we want to do . We have not heard back from them if the language that's in there is . . . if they need to tweak it or what at this point . We should be hearing back shortly . I know they would also like to get this approved soon . Councilman Niederkorn - We need a map there , to , I guess . Supervisor Valentino - I have the map on that one . I do not know if it is included in your version tonight . We do have the map and we do have the description that Jon has gone over, Susan has gone over. We have all gone over it and are satisfied that that is correct. There is one other component for both Cayuga Heights and the City that I need to talk to Sue Ritter again about . We need to go to County Assessment and meet with Jay Franklin because we think in all the back and forth about where that boundary line is going to be , that we think the last numbers that the County gave us are still in error on the assessed value . Sue and I thought the best thing to do was to go right . . . We have been talking back and forth with Jay over the phone . We are going to go over and sit right down at this computer and work through it to make sure that we have those assessment numbers correct . We use them for both contracts , the taxable assessed value . We have to make sure that we have the right ones on the right side of the line for that percentage . That was one other thing that I needed to talk about . So , this one will also be on the 1 'Ith of March . Does 7 : 15 p . m . sound okay? Would someone like to move that? Councilman Lesser - I ' ll move . Supervisor Valentino - Bill moves . Is there a second . Councilwoman Grigorov - Second . • Supervisor Valentino - Cali seconds . Any further discussion ? RESOLUTION NO. 2002 45 - Set Public Hearing Date for Consideration of Fire Contract with the Village of Cayuga Heights. 14 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 11 th day of March, 2002 at 7: 15 p. m . for the purpose of considering the execution of a contract with the Village of Cayuga Heights for the provision of fire protection and emergency service for a portion of the Town 's fire protection district; and it is further RESOLVED, that at such time and place all persons interested in such contract may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, said publication to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. Let's hope that in March we get these completed . That would be a big thing off my desk . Agenda Item No 17 - Consider Appointments to the Agricultural Committee and Ethics Board . Ms . Hunter - The resolution that went out in the packet on the Agricultural Committee was incomplete . It only listed two names . I did give each of you when you came in the revised resolution with all the members names . Jennifer and John Bokaer-Smith and Alan and Debbie Teeter both share seats . Supervisor Valentino - We need somebody to move these appointments . Councilwoman Russell - I will move it . Supervisor Valentino - Is there any further discussion ? Councilman Burbank - I will second . 0 RESOLUTION NO. 2002-26 = AGRICULTURAL COMMITTEE APPOINTMENTS. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby appoints the following individuals to serve on the Agricultural Committee for the term of office indicated: 15 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 Jennifer & John Bokaer-Smith January 1 , 2002 - December 31 , 2002 West Haven Farm • Jamie Baker January 1 , 2002 - December 31 , 2002 Ithaca, New York Christiann Dean January 11 2002 - December 31 , 2002 Ithaca, New York Tom McMillian January 1 , 2002 - December 31 , 2002 Ithaca, New York Alan & Debbie Teeter January 11 2002 - December 31 , 2002 Ithaca, New York MOVED: Councilwoman Russell SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. Supervisor Valentino - Now is the Ethics Board . Frank Liguori , who will not be an official member of the SJS anymore , but I did , ask him because we need to have a Republican on the Ethics Board . I asked him if he would be willing to. serve on the Ethics Board . He has kindly said that he would . So I will be very happy to move this appointment of Frank Liguori . Councilman Niederkorn - I will second that . Supervisor Valentino - All in favor? RESOLUTION NO. 2002-27 - APPOINTMENT TO ETHICS BOARD. BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Frank • Liguori to the Town of Ithaca Ethics Board to fill the un-expired term of January 1, 2000 through December 31 , 2004 , MOVED: Supervisor Valentino 16 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Councilwoman Russell - I think his last name is misspelled . Attorney Barney - It is " uoi " . Agenda Item No 18 - Consider Appointment to the Special Joint Subcommittee . Supervisor Valentino - While we were reviewing the . . . I think we talked to the board about this last time . We had some very serious concerns about the Town's funds that are co-mingled with the City and the financial problems that the City is facing . We felt pretty strongly that we wanted those funds set up in a separate joint activity fund . We were pretty sure that that what the law said we needed to do . We researched the law. Beyond that , we started reviewing the Sewer Agreement that is in place right now. That specifically spells out very clearly that those funds should have been put in a dedicated fund that has not only a fund , but its own checking account and the ability , just as we do with the warrants here every month , that that Joint Subcommittee is suppose to audit those warrants and approve those payments every month . As chair of that SJS , I am in the process of trying to get a meeting set up for the last week in February . I have asked the secretary that sends that out that every member has a copy of the Joint Agreement . Our discussion that day is going to be on how to come into compliance with that agreement. Along with that we found that there were some other parts of the agreement that we have not been following . One of them is the election of the representatives from the Town of Dryden and the Town of Ithaca . The City of Ithaca has four appointments . Three from the Board of Public Works and the person that is the liaison between Common Council and the Board of Public Works and the Mayor. They are okay . They have their appointments alright . The other part is that two towns would have four representatives . It does not specify if it is two each or three and one . So that has been out of compliance because the Town has had three e. Dryden has sometimes had two that came and voted and sometimes they have had one . We talked with Mark Varvayanis from Dryden and said how would you like to overcome this problem . He basically said that he wants to have two representatives and we have two . That is fine with us because that is what the new agreement will have . Two from each municipality . He thought he had someone from Dryden that would be very good on that . He would like to appoint Chris Michaels to it. I called Frank Liguori and talked to him . I felt pretty strongly that I would like to recommend to this board that Mary and I be the representatives to that committee , especially since we have been so involved in everything that is going on there and the joint agreement . It seemed that would be the continuity to have . That is why we have this resolution tonight to appoint Mary and myself as the representatives to the Joint Subcommittee . Would someone like to move that? 17 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 Councilwoman Grigorov - I will move that resolution . Councilman Lesser - Second . I am glad you are willing to do that . It is very important . • Supervisor Valentino - Is there some more discussion about that at this point? Councilman Burbank - Now that we are changing names to more accurately describe what it is , the name of that committee of what we are just apart , is not very descriptive of what it is about . I had no clue until I talked with Tom . Supervisor Valentino - Historically , this goes back to the Board of Public Works and how public works are tied into it . for the longest time , because they called it a Special Joint Subcommittee , I was like here we go and we have these meetings . We have no power. We have no authority. It goes to the Board of Public Works in the City . They decide what to do and that is that. This is one of the things we found when we read , carefully , the agreement is that this Special Subcommittee does have a lot of authority . In fact it is the Board of Public Works that is suppose to take what this committee has determined and review it and essentially agree with that . If they do not agree with that , then it needs to come back to the subcommittee to see if they want to change it , if they do not want to change it , then there is whole procedure of where it goes to the Mayor and the Supervisors of each town and the Chair of the Board of Public Works to try to resolve it . It was kind of interesting . We do have all this authority . The name is certainly very misleading . It has always been . It has been made and seconded . Are they any other questions ? RESOLUTION NO. 2002-28 - APPOINTMENTS TO SPECIAL JOINT SUBCOMMITTEE. BE IT RESOLVED, that the Town Board of the Town . of Ithaca hereby appoints Catherine Valentino and Mary Russell as Town of Ithaca Representatives on the Special Joint Subcommittee , MOVED: Councilwoman Grigorov SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. • Supervisor Valentino - So I guess from our other meeting and this meeting , just to follow up on that , I think I am hearing a consensus from this board that you really want us to follow through on getting that straighten out and those funds in the right places . 18 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Agenda Item No . 19 - Consider Appointment to the Tompkins County Environmental Management Council . Supervisor Valentino - I think we did get a recommendation from the Conservation Board and they would like us to about Don Weir to that. Bill , you have already been approved , I noticed in their minutes that I got from the EMC for another year. Councilman Lesser - I believe my initial appointment was for two years . Is that correct? Supervisor Valentino - Yes . I think , that if it came up that somebody from the Conservation Board would be willing to serve , then you would be willing to . . . Councilman Lesser - That was my offer, yes . We need to comply with our own local law . Supervisor Valentino - Would somebody be willing to move the appointment of Don Weir to the Tompkins County Environment Management Council ? Councilman Burbank - I ' ll move that . Councilman Lesser - Second . Attorney Barney - Could I suggest, Cathy , that in the resolution instead of referring to the noted council that we spell out Tompkins County Environmental Management Council ? Supervisor Valentino - Okay . Attorney Barney - Because other than the title I am not sure that it is otherwise noted . Supervisor Valentino. - I think that is a good idea . RESOLUTION NO. 2002-29 - APPOINTMENT TO TOMPKINS COUNTY ENVIRONMENTAL MANAGEMENT COUNCIL. BE IT RESOLVED, that the Town Board of the Town of . lthaca hereby recommends and requests that the Tompkins County Board of Representatives appoint Don Weir for the term January 1 , 2002 through December 31 , 2002 to serve as a Town of Ithaca Representative on the noted council. MOVED: Councilman Burbank SECONDED: Councilman Lesser 19 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Councilwoman Russell - I would like to thank Bill serving on that committee for us . • Councilman Lesser - It was my pleasure . Supervisor Valentino - We really needed someone to fill that . Then you stepped up and we appreciate that . Councilman Lesser - It was a good opportunity to learn what that important committee does . Supervisor Valentino - I think that the next meeting , the County Clerk is going to be there to swear people in . Do you know when that meeting is? Councilman Lesser - I believe it is the 13th at 7 : 00 p . m . at the bus garage . Supervisor Valentino - Then we can have everything taken care of all at once . Agenda Item No . 20 - Consider Approval of Joint Recreation Partnership By -laws , Supervisor Valentino - We had those to review . I think that we have gone over them many times . Does anyone have any questions ? Attorney Barney - I had a couple of comments . Do you want to hear them now? Supervisor Valentino - We still have five minutes before the public hearing . Attorney Barney - Item 7 , Page 2 . Since this is a public body , I am not sure that you can have a secret ballot for the election of office . The last sentence I think should probably be deleted . Supervisor Valentino - Okay . Attorney Barney - Item 10 on voting . The requirement of passing the majority vote of those present is a little different than what you would normally have with municipal bodies . Normally , in order to pass anything you need a majority of the entire body or the entire board . I do not think this is illegal per say , you could probably do it this way because we are dealing with an advisory group . This flies a little counter to what , for example , Common Council , this Town Board and all the other bodies involved in it would normally be required to do . • Supervisor Valentino - It should really read , "a passage . . . " 20 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 Attorney Barney - " Of the motion required of the majority of the entire board . " They have to show up in order to quorum . The quorum is based on the majority of full membership . If you do not have quorum , you do not have a vote . O Supervisor Valentino - Okay . Attorney Barney - Then , the section on committees , having been recently discussing the issue with the advisory members to the Conservation Board , the question here came up as I was reading it was whether committee members can only be members of the Recreation Partnership or if there could be other non-members . Supervisor Valentino - We could set up committees to do research and things for us as we deem necessary . Some of those committees might be staff people because of their expertise or other people in the community that are on Youth Bureau boards . Attorney Barney - And you want to give those people , non -members , an equal vote on the committee? That is what flagged it to me was that all members of the committee have equal voting . Supervisor Valentino - They would be making some kind of a recommendation . Attorney Barney - Legally , I do not have a problem with it . It is a policy question . Supervisor Valentino - That does not bother me that much because the only thing that they would be doing is research and making recommendations . Attorney Barney - The next item is called the Nominating Committee . That is repetitious of what is in Item 7 . It spells out the Nominating Committee . I do not know if you need to say it twice . Supervisor Valentino - Okay , so we do not need the second one . Attorney Barney - Item 13 , again I raise as a question here . Amending it by two thirds of the vote of members present as opposed to two thirds quorum of the entire board , which I think you probably want to have . Supervisor Valentino - It is funny how many times you can read this and be working on it . It should not be members present , especially if we are changing the by- laws . Councilwoman Russell - John , are you saying that you believe that this is required by O law or just that it is the way that we usually set up these things? Because I have not read anything that requires the joint entity to mimic the same sort of rules that the municipalities have as far as membership and voting goes . Attorney Barney - I did not go back and look at the law specifically in reference to a joint entity . Clearly , a Town Board , Planning Board , Zoning Board of Appeals cannot act 21 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 except by a majority of its entire membership . I think there is a good policy reason for that , aside from the issue of whether it is legal or not . I can go back and take a look if you want at the specific legal question . I am not sure if there is going to be any law on it . The presumption might very well say that it needs to be that way . This body basically fixing budget and authorizing expenditure of money . So you are acting as a • quasi-municipal role . I am not one hundred percent certain on that . Councilwoman Russell - Everything that we do goes back to the municipalities for approval as far as budgeting . . . Supervisor Valentino - And changes to the by-laws . Attorney Barney - Contracting and selection of the purveyors , it says that is what you are going to be doing . That is not all subject to approval . If you feel strongly about it , I can take a look at it . I raise the issue because it is contrary to what is normally the case . Councilwoman Russell - I think it is a very good point . I am a little worried that they are going to come back and make that argument to us . Attorney Barney - Let me see if I can give you some ammunition . Councilwoman Russell - It does not seem like we can pass these tonight because all these changes have not been presented back to the other municipalities . Supervisor Valentino - There are other changes that have to go back to them on the agreement anyway . It is not like we are holding everyone up . I need to open a public hearing . Agenda Item No . 7 - PUBLIC HEARING : To Consider a Local Law Amending Local Law Number 1 of the Year 1987 to Permit Limited Food Processing Activities in Special Land Use District Number 4 Located off Route 96 (Attachment # 1 = Public Notice Supervisor Valentino opened the public hearing at 6 : 30 p . m . The Town Clerk had proof of posting and publication . Agenda Item No . 20 Cont 'd . Attorney Barney - There are two very quick items . Again , in Item 13 , the second paragraph . It says it needs to be ratified by 100 % of the governing bodies . When I read • that it came out that everybody on every government body had to vote in favor of it. I think you might want to change it to read , " ratified by all of the government bodies" . Then the saving clause , in the next paragraph , talks about if these by- laws conflict with State , Federal or laws of any of the municipalities , then it goes on to say , "the provision 22 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 of any State or Federal law shall control and the by- laws should not be valid . " It does not say what should happen in respect to the local law. I would suggest that the ought to read , "The provisions of any State , Federal , or local law shall control . . . " Councilwoman Russell - John , did you have any comments on the Partnership agreement itself other than the issue of the five year duration ? Attorney Barney - I do not think so . I will have to go back and double check. Councilwoman Russell - Did we get written comments from you on that? Attorney Barney - No . I think we talked about it at a meeting . Supervisor Valentino - John can double check . Like I said we have to go back to the board one more time any way because of some of the problems with the agreement . It is not like we are holding everybody up . Agenda Item No . 7 - Cont'd . Supervisor Valentino - Is anyone present to speak to this issue? Susie Gutierrez , 210 Park Place - Would anyone like to ask me any questions ? Attorney Barney - Are you the owner of the business? Ms . Gutierrez - Yes . Supervisor Valentino - Ms . Gutierrez spoke to us before . Does anyone have additional questions? Mr. Kanter - We have a recommendation from the Planning Board for the zoning amendment. Supervisor Valentino - Is there anyone else here that would like to speak to the local law? Supervisor Valentino closed the public hearing at 6 : 35 p . m . Councilman Lesser - As you can see , the local law is fairly specific in terms of employees , deliveries , trips and so on . Do you feel that this is going to be able to accommodate your business for the reasonable foreseeable future ? Ms . Gutierrez - Yes . 23 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 Councilman Lesser - Obviously , we cannot have an open ended . On the other hand , we don 't want to be doing this on a regular basis should we be short on delivery trip or something . Ms . Gutierrez - I think what we came up with is okay . • Councilman Lesser - I just wanted to ask you again . Supervisor Valentino - I have closed the public hearing . We need to consider SEQR . Agenda Item No . 8 - SEQR : To Consider a Local Law Amending Local Law Number 1 of the Year 1987 to Permit Limited Food Processing Activities _ in Special Land Use District Number 4 Located off Route 96 (Attachment #2 - Environmental Assessment Form) Supervisor Valentino - Does someone want to move the SEQR? Councilwoman Russell - I will move the SEQR . Supervisor Valentino - Is there a second for the SEQR ? Councilman Lesser - Second . Supervisor Valentino - Bill Lesser seconds . Any further discussion ? RESOLUTION NO. 2002-30 - SEQR: Proposed Local Law Amending Local Law No. 1 of 1987 To Permit Limited Food Processing Activities in Special Land Use District Number 4 (Former Cornell Statler West Complex) Located Off of Route 96 WHEREAS, this action is the enactment of a local law amending Local Law No. 1 . of 1987 regarding food processing activities in Special Land Use District Number 4; and WHEREAS, said proposed local law would allow and establish limits on wholesale food processing and distribution activities in Rebecca Hall of the former Cornell Statler West Complex on Route 96; and WHEREAS, this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review with respect to the enactment of local laws; and WHEREAS, the Town Board, at a public hearing held on February 11 , 2002, has reviewed and accepted as adequate the Short Environmental Assessment Form, Parts I • and II for this action; RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State i i 24 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED: Councilwoman Russell SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. Supervisor Valentino - I need to sign the SEAR . Agenda Item No . 9 - Consider Adoption of a Local Law Amending Local Law Number 1 of the Year 1987 to Permit Limited Food Processing Activities in Special Land Use District Number 4 Located off Route 96 . Supervisor Valentino - Would someone like to move that? Councilman Niederkorn - I 'll move it. Councilwoman Russell - We have resolutions in front of us . We need to be clear about which one we are moving . There is one that came in the packet . Then is believe that there is one that was on our desk . Attorney Barney - The one that was in the packet was the local law itself. That was the local law we are drafting . Councilwoman Russell - Okay . Supervisor Valentino - Tom moved it . Did somebody second it? Councilwoman Grigorov - I 'll second . Supervisor Valentino - Cali seconds . Is there any further discussion ? This is a roll call vote . RESOLUTION NO. 2002-31 - ADOPTING A LOCAL LAW AMENDING LOCAL LAW NUMBER 1 OF THE YEAR 1987 TO PERMIT LIMITED FOOD PROCESSING ACTIVITIES IN SPECIAL LAND USE DISTRICT NUMBER 4 (FORMER CORNELL STATLER WEST COMPLEX) LOCATED OFF OF ROUTE 96 WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town Board on February 11 , 2002, at 6:30 p. m. to hear all interested parties on a proposed local law entitled 'A LOCAL LAW 25 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 AMENDING LOCAL LAW NUMBER 1 OF THE YEAR 1987 TO PERMIT LIMITED FOOD PROCESSING ACTIVITIES IN SPECIAL LAND USE DISTRICT NUMBER 4 (FORMER CORNF_ LL STATLER WEST COMPLEX) LOCATED OFF OF ROUTE 96 ';' and • WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 (State Environmental Quality Review Act or "SEQR ') of the New York State Conservation Law it has been determined by the Town Board that adoption of said proposed local law would not have a significant effect upon the environment and could be processed without further regard to SEQR, and WHEREAS, the Town Planning Board, after due consideration has recommended adoption of such local law; and WHEREAS, the matter was submitted for review to the Tompkins County Department of Planning pursuant to New York State General Municipal Law Sections 239-1 and/or 239-m, and such Department issued its opinion that adoption of the proposed local law will not have a significant adverse impact on intercommunity, County, and State interests; and WHEREAS, the Town Board finds it is in the best interests of the Town and .its citizens to adopt the local law, NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW AMENDING LOCAL LAW NUMBER 1 OF THE YEAR 1987 TO PERMIT LIMITED FOOD PROCESSING ACTIVITIES IN SPECIAL LAND USE DISTRICT NUMBER 4 (FORMER CORNELL STATLER WEST COMPLEX) LOCATED OFF OF ROUTE 96 ", a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that the Town Clerk be and she hereby is directed to enter said local law in the minutes of this meeting and in the Local Law book of the Town of Ithaca, and to give due notice of the adoption of said local law by publication of • such local law or an abstract or summary thereof in the Ithaca Journal and by filing a copy of said local law with the Secretary of State of the State of New York. 26 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Moved: Councilman Niederkorn Seconded: Councilwoman Grigorov O Vote : Catherine Valentino Aye Mary Russell Aye Carolyn Grigorov Aye David L . Klein Absent William Lesser Aye Thomas Niederkorn Aye Will Burbank Aye Supervisor Valentino - Good luck with your business . I hear it is doing well . Agenda Item No 10 - Presentation of Public. Works Design by Hascup Lorenzini , Architects (Attachment #3 — Architectural Drawings and narrative)) The board took a brief recess while the presentation was being set up. Dave Lorenzini , Hascup Lorenzini Architects - We are here to present to you our progress for the schematic design phase of the Public Works Facility . What I thought I would do is give you an overview of the project . I will explain a little bit about how we have added onto the building . The gray area that you see here is the existing facility as it is now. We are going to be adding this portion around the existing building . Supervisor Valentino - How many square feet is that? Mr. Lorenzini - The existing is 1. 1 , 000 square feet . The new addition is approximately 15 , 000 square feet . This facility will be located in the southeast corner of the building . Those offices are about 1700 square feet of office . Right adjacent to there will be the break room . The break room will have a small kitchen area . Next to that is heated storage . The next space is a large equipment storage room . That is 2500 square feet. That will be heated . Adjacent to that area is the vehicle maintenance facility . It is about 3200 square feet . A small office will be right in here . Adjacent to the small area will be an enclosed area for tools . Above that area is a small mezzanine where the air compressor will be located . This small addition to the existing building of 500 square feet . The wash bay area is 1600 square feet. If there are any question , I can answer them . 0 Supervisor Valentino - What you see on this drawing are the vehicles that we actually own right now. So that you can see that there really isn 't any extra space . It is all space that they are going to use . 27 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 Mr. Lorenzini - This plan here is an upper level plan of the plan before this . This is the upper bay for the vehicle maintenance shop . The only reason we had that in there is to show the mezzanine . This is the north and south elevations of the facility . This portion here is the existing building . This is the wash bay . The intent hereby is to communicate . . . On the existing building we are going to be removing the existing • siding and residing with new , preformed , pre-finished metal siding . It is going to be vertical . On the additions , we are going to install preformed , pre-finished siding only it will be in a horizontal application . It will give some linear look to the facility . Councilman Burbank - The horizontal siding will be the part that is most visible . Mr. Lorenzini - That is correct. That will be the west elevation that face the road . I ' m sorry that is labeled incorrect . It should be the east elevation . This will face the road . This is the office area , break room , vehicle heated storage and the maintenance facility . This will be the west elevation with new siding . This is the existing building up to this point . We will have new siding to integrate that portion of the building . I ' m just going to move back quickly to the plan . The break room will be sheetrock petitions and the floor will be painted concrete . The same is for the bathrooms and . . . they will have the painted concrete floors at the request of the Highway Department . We do have a fire wall and the masonry will be painted to prevent staining . We will paint the floors in the garage area and wash bay . The wash bay will also get FRP panels that are washed re-enforced plastic panels . They are lined to protect the wash bay from the water . That is where we are at . This is the site plan that shows the existing building , the additions to the building and the wash bay . It also shows the commercial drive . The drive to the wash bay is . . . That is the project at this point. Councilman Niederkorn - David , have you yet , given consideration to drainage on the site and run-off from this 25 , 000 square foot roof? Mr. Lorenzini - We are in the process of doing that . Councilman Niederkorn - What does the existing building . . . the roof? Mr . Lorenzini - The roof is at a very low pitch . Councilman Niederkorn - And does it go east and west? Mr. Lorenzini - It goes east and west . On the side of our addition , what we are doing is reflecting water along here off of that . We will take that water to the . . . That is one of • the big things that we are working on . Supervisor Valentino - Could you talk more about the work , especially on the new addition and how you have it set up to drain the water off of that? 28 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 Mr. Lorenzini - It will be a composite , insulation , metal panel that will be its own insulation system . The roof drain will collect the water and take it to a catch basin for distribution . Supervisor Valentino - Why did you decide to go with a flat roof? Mr. Lorenzini - We do not have the space to put a pitched roof. We can 't put a building right up against this building . We have to have it tight to do this . A flat roof is probably . . . Supervisor Valentino - Didn 't you worry about snow and stuff building up in those areas on both sides , especially the long one on the other side? Mr. Lorenzini - There will be some snow built up in there . But we are not real worried about it. Councilman Burbank - Is it wholesale slab? Mr. Lorenzini - The building will be a slab . Councilman Burbank - What provisions are making for ventilation , which I think is quite a problem right now? Mr. Lorenzini - Right now we are looking at putting a some sort of air vac system . It is ' tricky because it is heated space . You cannot just run air through there . So we will have to bring in tempered air and move it through the garage and out the other side . Just to keep air moving through the garage . You are getting a lot of exhaust. The idea for the composite roof system is that with the system that is in there now , is that it has joints . At each one of those joints moist air molecules can condense on either side . We are trying to eliminate that problem . Councilman Lesser - How long a period of anticipated increase use do you usually recommend with a facility like this be built for? If the Town is likely to continue to grow at 1 % a year, are we looking at 20 year or 10 year life? How far out into the future do you usually suggest that a community like this think about planning for? There is always a catch-up mode . Mr. Lorenzini - That is a tough one . I would say , this is my personal opinion , with this facility at least 15 years . Councilman Lesser - What about the increase in operating costs compared to the existing facility? Clearly it is substantially larger. I think that there is going to be bigger air flow . Should we anticipate significant additional increase in utility costs and alike to operate this building or are there efficiencies in insulation ? 29 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 Mr. Lorenzini - There will be some increase cost because it is a bigger facility , but just as you said , we are operating at the envelope . We will re- insulate the quality of the building substantially from where they are right now. We will also be looking at any way that we can to save energy . Councilman Lesser - Thank you . Mr . Noteboom - What are you using for a heating system ? Mr. Lorenzini - Mitchell ? Mitchell - What we are looking at right now in the office area , break room and the shop area is a radiant heating system . We are looking at the economics of that right now . That is what we would like to see . Mr. Carvill - ? ? Mr. Noteboom - That is something that we did ourselves . All the existing equipment is listed on the right hand door. What is plotted in the garage is up at the top . There are some that aren 't in the garage , which probably would be . What is in cold storage is on the lower portion of the right hand side . Mr. Carvill - Mr. Noteboom - We have nothing stored in the wash bay at the moment or in the shop . I foresee in the near future putting electric out to the cold storage and expanding it for a lot of our smaller trucks . Mr. Walker - The equipment that is in the garage right now are the trucks that are used pretty much everyday . The bigger plow trucks we keep loaded with salt or sand between storms . They are kept undercover and heated so they can immediately move out and work . The trucks that have the funny little things in the back are actually our service vehicles that go out on water main breaks . Where there is tools and equipment stored on them . The outside cold storage is where we would keep pick-up trucks or brush chippers and things like that that are use occasionally and need to be sheltered from the weather, but are not needed at a moments notice on a regular basis . It is a balance between keeping everything under a heated storage and protecting it with less expensive storage because we can build cold storage for $25 or $30 per square foot . Where this is going to be over $ 100 per square foot for this type of storage . Councilman Niederkorn - There is a public water line out there . • Mr. Walker - Yes . There is public water and sewer all discharged from the inside of the garage . It will all go through oil , water and separation and sediment traps . It will be discharged into the sanitary sewer and not into the surface waters . That will be an improvement . Currently we have a SPDES permit to discharge into the stream from our 30 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 floor drain system . We do have oil water separation and sediment separation . We are operating under a SPDES permit from DEC . That permit will no longer be needed once we complete our new facility and discharge into the sanitary sewer system . Councilman Niederkorn - So this will be an environmental improvement . Mr. Walker - Yes it will . Councilman Burbank - Was there any consideration to constant solar or portable tag into the heating ? Mr. Walker - We are adding some window for natural lighting . This is Ithaca , solar heat can work at times , but I think the cost for the type space that we have will not add significantly . The heat in the main garage area is a radiant heat , which does on itself a solar, which is a infrared air heating type system . The radiant heat eats the surfaces and the people and the equipment as opposed to the air. So right now we have an older gas two type radiant heating system , which will be replaced with an updated , more efficient type unit . Mitchell - As Dan said , the air that is in the garage is not really heated . It is an infrared type heating system . Supervisor Valentino - Fred handed out a sheet . . . Mr. Noteboom - As we move closer to the Planning Design request it will be clarified a little better. Mr. Carvill - A cost that is not added in here is the cost of network administration and hardware . We will need the same as we did in this building . Mr. Walker - The running of the wires and the conduit will be under the electrical portion of the project . We have not added in the information technology portion of it, which is in another portion of the budget for using equipment . I am not sure if we have the money to do that right now, but we are working on it . I believe that the electrical contractor will cover because the distribution and the telecommunications conduit . Most of the computers are all in the office area , which is a fairly small area with the exception of the computer that is in the maintenance shop . It requires communication . Those would be fairly small portions compared to . . . Plus we are planning to do a lot of the additional work with a lot of our own forces , which we did in this building also . The architect's of statement of probable cost is based just on construction costs because we do have a staff that is very adapt to public works type work and we have equipment to do site work and earth work , a lot of the site work will be done by our own staff in conjunction with the contract . What Fred handed out is a preliminary capital budget worksheet, which is preliminary . We are just trying to build it. There are things like legal costs from our attorney here . Do not go over that budget, John . Survey costs 31 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 is a place holder there , but we have been doing that work ourselves so there will not be a significant cost there . The architectural fees are broken down through the different phases of the project . Then we have Town direct expense for this project, which based on past bidding projects at Town Hall and other projects , we are going to be paying for contract document reproduction ourselves instead of paying 10 % extra to the architects . • We will save a little money there . The advertisement of bidding cost , I have estimated about $ 150 , which I will check with Tee-Ann to make sure . I do not think it is too much more than that . Then inspection and testing are costs that we would normally pick-up . It would be charged directly to the Town . The Town , with the site work and drainage work that we will be doing with our own crews . Utility relocation work , electrical supply , water and sewer connections and the gas line , I know we are going to move somewhat , again that is pretty much exterior to the building and will save us significantly over what we would have to pay a general contractor to do the same work . Then we are going to be doing our own landscape work . We can plant a lot of trees for that money . Fred said that it is too much . Supervisor Valentino - I do not think we will spend $ 10 , 000 on landscaping . Mr. Walker - Then what I have done , is I have taken the different elements of the architect's statement of probable cost and the general construction contract, the plumbing contract, the HVAC and electrical contract , which we need to break up into four contracts because of the wonder width law . Those again are estimates . 1 assume that the plumbing will be a fairly small portion of the HVAC and Plumbing so I put more into the HVAC side . It is an estimate , but we should be in pretty good shape . Mr. Carvill - Dan , the architect's schematic and your schematic is a $ 170 , 000 different . Your total cost of the project is $ 1 . 9 million and their cost of the project $ 1 . 7 million . Mr. Walker - That number has no Town cost involved in it . We are doing the site work. If you look at it closely , you will see that there is the legal cost , the survey costs , the Town workforce account and the Town direct expenses . Those are not in the architect's estimate . Those are all costs that we will be incurring . Again , this is a preliminary . We just got these probable costs today . We will be working with the Budget Officer and the Town Supervisor to work out the final budget . , I think that we are pretty on what we will be expecting to see . There is a significant contingency , 20 % , which we will be narrowing down , hopefully once we get to the final design stage . And if things turn out as they did with our contractors for this Town Hall , we did. come in almost 10 % under the architect's estimate when we built this building . Councilwoman Russell - You are not suppose to say that in front of the architects , Dan . • Mr. Walker - A good architect will not underestimate the construction cost . It is a lot easier to say , " Gee , you guys got a good deal" . 32 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 Supervisor Valentino - We have set up this public hearing , right , next month ? When we have the public hearing for the building and the design , we also have to have a budget in place . Attorney Barney - If you choose . You need a maximum figure that you are not going to exceed because that resolution itself is subject to a permissive referendum . Supervisor Valentino - So do we have to say when we put together that budget , which will be a safe amount , do we have to approve the bonding part of that? Attorney Barney - Normally , you would . Because you are not going to have more than one referendum . Supervisor Valentino - Is the bonding subject to referendum , also ? Attorney Barney - The construction itself is subject to referendum . The bonding is subject to referendum if it is more than five years . Supervisor Valentino - We are talking about a Bond Anticipation Note . Attorney Barney - You are subject to a permissive referendum anyway . The period of probable use of the building is going to be 15 or 20 years . The finance laws have some idiosyncrasies , but I am sure it is at least 15 years . So if you want to bond , you might as well incorporate that into the resolution . The resolution that you adopt would normally be authorization to construct , fixing a not to exceed cost, and authorizing bonding for however the amount you want to bond for. The Bond Anticipation Note you can only have after you have authorized bonding . Supervisor Valentino - We will probably want to talk about bonding for maybe 15 years . Attorney Barney - It can be whatever period you want . Councilwoman Russell - Does the amount not to exceed have to include the Town 's direct, internal expenses? Attorney Barney - It should . It is the total cost of the project. Supervisor Valentino - Are there any other questions at this point? Thank you very much . Mr. Walker - The plan is to bring the final design to the board at the next board meeting . You have already set the public hearing for March . Supervisor Valentino - We set a public hearing tonight? Mr. Walker - Yes , I believe you did . 33 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Supervisor Valentino - We have set so many tonight . The public hearing should include the budget , total cost , and the . . . What do you do , have a resolution for the bonding or what? • Attorney Barney - It is a resolution for whatever you tell me you want to possibly do . Normally we would incorporate it all into one resolution . Ms . Hunter - Do we need to put that in the advertisement for the public hearing ? Attorney Barney - I have got to check . I do not think so , but am not sure . Councilman Lesser - Cathy , are you going to be able to do any preparing the public or educating our residents about this prior to the public hearing ? Supervisor Valentino - Right. You can see that Channel 7 is taking some photos right now. Lauren , do you want some design things that might be appropriate for the Ithaca Journal to use in covering and promoting this ? Have we shared some of them with the Ithaca Journal already , Fred ? Mr. Noteboom - We can get a copy to them . We were going to have an article in the newsletter also , about the Public Works Facility . Supervisor Valentino - At 7 : 30 p . m . our auditors should be coming in . Agenda Item No . 21 - Discuss Amendment of Local Law Regarding Park and Trail Use . Supervisor Valentino - Has everyone had a chance to read the work of the committee? Are there any comments? The board has the new version and the marked up version . Attorney Barney - 'The marked up version is from an earlier version that the committee who was doing it previously . Unfortunately , I did not have the capacity to give you easily give you a marked up version from the existing true laws that are now put together. Supervisor Valentino - I thought that you did a really nice job . The questions that I have are on page 6 , on the fees and security deposit . I was wondering why we would have a three-tier fee . I was thinking more along the lines of having a $ 10 fee for just about everyone , but requiring a security deposit of each group . Maybe the smaller groups a $50 deposit and the other one somewhat higher . That is your deposit to take care of • something if there were problems . If they were very nice people , who cleaned up after themselves and did everything then we could return it . Then have the fee cover what it costs us to administer the permit . It does not cost that much more to administer a permit for 5 to 49 people as it does 50 to 100 . 34 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Attorney Barney - The only time you need a permit for 5 to 49 is if you are serving alcoholic beverages . Most 5 to 49 groups are not only going to need a permit . It was just the $ 5 . 00 to review the alcoholic beverage . Supervisor Valentino - It is only when we get to groups of 100 persons or over that we require a security deposit of $ 100 . 1 was thinking that we should require maybe at least $ 50 security deposit . Ten people can be just as disruptive as 100 . Attorney Barney - That is up to you . The committee felt to try and minimize the financial burden on anyone in the park . Supervisor Valentino - They would get that back . Attorney Barney - Still , they need to front the money. You folks tell me what you want. Supervisor Valentino - Those are the only things that I was thinking about. Anyone else have questions about the changes? Councilman Niederkorn - I do not have any questions , just a comment. I think it is a considerable improvement over what we have been working with . It relates fairly well to the City's requirements . It does not seem to be erroneous to anybody . Supervisor Valentino - Anyone else? Councilwoman Russell - There are a couple of typos in Section 6 , Number 21 Attorney Barney - Okay . You have better eyes than I do . Supervisor Valentino - What do people think about my idea of charging more of a security fee? Councilman Burbank - I think it is a good idea . Supervisor Valentino - I just thought it would make people think a little bit more of what they are doing . Councilman Burbank - The intent is to protect the property . Supervisor Valentino - Right , and if they do a really nice job , then it gets returned to them . Councilman Niederkorn - How do they determine if they get something back or whether they don 't? 35 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 Supervisor Valentino - It would basically be up to Fred or Rich and their crews to go there and look and see what they see . If they see some real damage or some real work that they have had to clean up . Councilman Burbank - Would that put a real burden on your crew? • Mr. Noteboom - 1 think it would be pretty obvious right away? Councilman Lesser - Would they be responsible for clean -up expenses beyond the amount of the bond ? Supervisor Valentino - They are expected to clean- up . Don 't they get a little sheet or something when they come in to get a permit that tells them they are expected to clean- up? Ms . Hunter - Yes . Attorney Barney - When the deposit gets return if there has been no damage or littering . Councilman Lesser - Suppose the damage and the littering exceeds the amount of the posted bond , does the party have additional liability , or do we have to absorb the difference ? Attorney Barney - This does not really address , but we could specifically say that the security deposit does not represent the maximum . We could put in a provision saying that they are liable for anything beyond the security deposit . Supervisor Valentino - That would not be a bad thing to do . Councilwoman Russell - Cathy , what were you suggesting for the . . . ? Supervisor Valentino I was suggesting , we don 't a security deposit until the group is over 100 . I was thinking that at least $ 50 deposit for some of the smaller groups . Attorney Barney - It could be a two tiered system . For anybody that requires a permit , they make a $ 50 security deposit . If they are over 100 , then they are required to make a $ 100 security deposit . Supervisor Valentino - That is what I was thinking . It would be refunded to them . It makes you feel a little more responsible . Councilman Lesser - I can see that , just indeed if it is five people , a $50 deposit is a fair amount of chipping in . 36 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 Attorney Barney - I am going to suggest that we limit this to only when a permit is required . Then the five people would be chipping in because they are having alcoholic beverages there . Councilman Lesser - A couple of beers on a Sunday afternoon . . . Councilwoman Russell - I think we should raise the number, maybe to 25 . Councilman Burbank - I can imagine that say two families getting together wanting to bring some beer, that would seem erroneous . Supervisor Valentino - Well , if they want beer, they have to get a permit. Councilman Burbank - It would seem kind of excessive . Supervisor Valentino - What do you suggest? Councilman Burbank - Mary's suggestion of 25 seems reasonable . Supervisor Valentino - Well ten people is only $5 a piece . Councilman Lesser - What role does the permit fee have if we are expecting more of a deposit and more of an open ended liability? Is the fee merely to compensate us for actual costs of processing the application ? Attorney Barney - Exactly . Councilman Lesser - In which case , I think that we should drop those way down . Attorney Barney - They have to check insurance when they are up to the 50 to 100 persons . At that point , I am sure Tee-Ann would spend more than $25 worth of her time probably going through it and answering fifteen questions . I do not think that that is an abnormal amount . Then the $ 100 or $ 50 , is now you have to check it for a couple of other elements. These do not strike me as being really out of line . At all , I think they are light. Mrs . Drake - When we rented for the summer picnic we paid over $75 . 00 . Then we also had to sign a number of things stating that we were going to be responsible . Attorney Barney - Do you want me to write it as $ 50 security deposit is required for groups of 25 to 100? Councilwoman Russell - That is what I suggested . Councilman Burbank - It seems reasonable . 37 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 Supervisor Valentino - Okay , I will give in . Mr. Kanter - Cathy , I had a question on Section 3 , on page 1 . Where is this segment adjacent to west side of Judd Falls Road ? Is that the walkway near Judd Falls Road Plaza ? • Attorney Barney Barne - This is the new one that is not there yet . Mr. Kanter - You are presuming it is going to be lighted , but we are not sure yet . Supervisor Valentino - That is on our agenda tonight . Mr. Kanter - The trail itself is not proposed to be lighted , yet . It is a discussion item . The intersections on the roadways , yes , but not the pathway itself. The pathway also does not exist yet . Attorney Barney - The way that we phrased it , Jon , was that it was an exception for that portion that which is illuminated . If none of it is illuminated, then it would be the exception . There is another question I have to that . Do we really want to say that people cannot use that trail even if it is not illuminated after dark? Mr. Kanter - Also the question relates what is a Town trail or recreational facility . That is an issue that we have been talking about a lot at the Transportation Committee . Fred has raised some questions about that as well . For instances , that walkway , from my perspective , is not going to be a recreational facility . It is a pedestrian , bicycle , pathway to enable people to walk from one part of the street to the other. That really applies to some of the other walkways around the Town as well . That is why the Public Works Committee is going to be discussing the question of lighting of walkways and other trails in general . I had another question on that same section , which was under this provision , the East Ithaca Recreation Way is and would be closed one half hour after sunset . I have heard a lot of people saying that that trail is being used more and more as a commuter type of a pedestrian route rather than just as a recreation way . I do not know if we can resolve tonight . It is a policy issue for the board to think about. Again , lighting is something we should consider for those . I do not think you want to have a heavily used pedestrian route available and open at dark and not lighted . It would be a safety question . Apparently , people are using it during off hours . We are going to have to start thinking about the actual use at this point . Supervisor Valentino - I think we do need to look at some of the definition of what constitutes what right Fred ? Mr. Noteboom - I think we probably need to table this local law until we have had some • discussions at the Public Works Committee and the Transportation Committee . Supervisor Valentino - I think it needs to go to public works and maybe to the Transportation Committee for some more discussion before we act on it . 38 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Attorney Barney - The local law that is in place now that is governing this in ways that are less desirable than what this does . You might want to go ahead and adopt this with the expectation that after discussions at public works , we come back and review portions . It is up to you . Supervisor Valentino - What we have here under the law right now is not really acceptable . Mr. Carvill - Under Section 18 , item 2 . 1 am not clear on that . Are we going to refund the fee ? Attorney Barney - If we are notified up to 48 hours then the fee . . , it is only if the cancellation is timely later. It could be no later than 48 hours . If you cancel the day before the event you do not get a refund . If you cancel two days before the event you get a refund . The thirty days is just the timeframe the Town has in which the Town has to issue the check for a refund . Supervisor Valentino - What do people think about the idea of going ahead and passing this now because it is better than the old one , but with the understanding that it is going to public works and transportation for further review and amendments ? Councilman Niederkorn - Passing it the way it is now? Supervisor Valentino - Yeah . Because it is better than what we have . At least we could be in compliance with people . Councilman Burbank - How long would it take us to go through ? It seems less cumbersome . . . Supervisor Valentino - Oh , it would probably be at least a couple more months minimum . Councilman Burbank - Okay . Supervisor Valentino - This is already done . It is a lot better than what we have . Councilwoman Russell - The Transportation Committee is not meeting until April 4th Supervisor Valentino - You are talking at least three or four months before we could do that. We are coming up on the season when people want to start to do things . so , I agree with that . I think it is a wise move to go ahead and pass this now with the understanding that we are going to review this . Councilman Burbank - Occasionally , it gets snowy here in Ithaca . It can be absolutely delightful to go out and cross country ski on a trail on a moonlit night , which would be 39 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 after the approved hours . I would like to be able to permit that as we are continuing to discuss that . Councilwoman Russell - It is a good point . • Mr. Kanter - Part of this is a liability issue from the Town 's perspective that normally under dark conditions , you want to be on record saying that it is closed . Then if people go on there , they are at their own risk . There obviously times when it would be safe for people to be there and the Town does not policing force that is going to go out and monitor that . Attorney Barney - The reason it is in there is because there might be a group of people that are habitually on the trail at midnight drinking , you want to have a mechanism . I do not see Andy standing at the end of the steep trail waiting to see if someone is on the trail or not. Mr. Kanter - Were you going to set a public hearing for this ? Ms . Hunter - We need to set a public hearing for March . Attorney Barney - What do you want to do with Judd Falls Road ? Mr. Kanter - My preference would be to take that part out for now , since it does not even exist . Attorney Barney - Take out the exception . Supervisor Valentino - Do we have a resolution for setting a public hearing ? Ms . Hunter - We could easily create one . Supervisor Valentino - Why don 't you create one and then we can easily come back to it . Is that okay , John ? Attorney Barney - Yes . Supervisor Valentino - Why don 't we here from Scriarabba and Walker. Agenda Item_ No . 16 - SJS 2000 Audit - Preliminary Report by Sciarabba and Walker. Jay Ingles , Sciarabba & Walker - I am the lead accountant on the SJS Audit for 2000 , • which is now 95 % complete . We have draft financial statements . They are in the hands of the City and their accountants . We are going through them with them . We have a management letter drafted to them . At this point we are ready to sit down with them 40 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 and wrap things up and issue the financial statement . Unfortunately , I can 't discuss a lot more . Supervisor Valentino - Jay , let me just say so that people understand a little bit. This is a little unusual for Sciarabba & Walker to be here because during the 1999 Audit we commissioned them and paid them to come . Right now , they have been commissioned by the SJS . So there is certain limitations to some of the things we can talk about. Jay , I am as Chair of the SJS , getting a meeting together for the last week of February . I hope I can get a quorum of the group there . Do you think that you would have a written report ready for us ? Mr. Ingles - I am hoping to meet with them this week or early next week to finalize it. think that on our end we are ready to go . I would think that there would be no problem . Supervisor Valentino - What can you tell us about the audit so far? Mr. Ingles - Basically , the report that you got last year, we are kind of at that same stage . There are some outstanding issues that the way they are doing some of the accounting that we had questions and would like justification for. I think the whole committee would like clarification on . Supervisor Valentino - Remember last year we did raise issue in 1999 about the co- mingled funds . We did not really pursue it very strenuously as we probably should have and might have . I think that with talking with the Town of Dryden and the Town of Ithaca , we are pretty adamant that those funds need to segregated and be taken out of those co- mingled funds that they have set- up . I guess in your audit you will be verifying what those balances are and the unallocated fund balance and the capital fund balance . Mr. Ingles - I will be assisting them in that. It is their job to do that and it is our job to make sure it looks correct. We will be looking into that. That is part of the management letter we gave you last year in the 1999 audit . Supervisor Valentino - And they will be in the management letter again this time? Mr. Ingles - It will continue until we get issue completed when everyone is satisfied. Supervisor Valentino - We have a meeting in February . The main theme of that meeting is for the SJS to come into compliance with the agreement . Lets hope we can achieve it this time . It is either going to be the 26th 27th or the 28th . Those are the three dates that we have given to everyone and we are hoping that we can get a quorum of the SJS there and available so that we can sit down and hash this out . Mr. Ingles - I can present the final . . . 41 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Supervisor Valentino - It would be nice if we had a written . . . Even if you do not have all of the completed numbers , would you be able to give at least a preliminary written report to the group) at that meeting ? Mr. Ingles - At this point we have drafts ready to go and the drafts are in their office . • Dominic and Steve have them . We can certainly go over those numbers at that meeting . Supervisor Valentino - I would think that you should be prepared to do that. Mr. Ingles - Our office is fine with the numbers we have . Supervisor Valentino - Do people have questions at this time ? Al , did you have anything ? Mr. Carvill - No . Agenda Item No . 22 - Consider Approval of Justice Bordoni 's 2001 Annual Report. (Attachment #4) 1 . Supervisor Valentino - Someone raised the question last time on how it balancing out between the two . Remember last month we had Justice Larkin 's report . This month we have Ray's report. The variation between the two is still very substantial . Judge Larkin is doing way more cases than Judge Bordoni . John , what I was thinking about doing , let me ask you this , is making copies of these two reports and sending them to Peter Meskill , the Sheriff, and the State Police . I know that Peter Meskill wants his deputies to try and balance this up . And say that look , you guys have basically said that you were going to work some to try to care of these . Even them up between the two courts and that does not seem to be happening . Do you think that would be a terrible thing for me to do? Attorney Barney - No . Councilman Niederkorn - Why do they go to Larkin instead of Bordoni ? Attorney Barney - Law enforcement officers , I am speculating on this and am not accusing anybody , I am speculating that the law enforcement perceive Judge Larkin to be a little more favorable disposed to the law enforcement side of the issue than the defendant's side of an issue . They have that option when they write the ticket. Councilman Niederkorn - Is Larkin complaining about it? • Supervisor Valentino - No . Bud goes out and campaigns to get the majority of them . Ray would take more cases . Bud has always been . . . Councilwoman Russell - Larkin is very proud of the number that he gets . 42 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 Councilman Niederkorn - How does an enforcement officer decide where they go? Attorney Barney - He just makes it returnable on a particular date . The date that he makes it returnable is the date that he chooses. He can choose whether it is Judge Larkin or Judge Bordoni . Supervisor Valentino - They can manipulate that very easily . Attorney Barney - In the higher court , the Supreme Court , where we now have to do our civil litigation , that go rid of that . We used to be able to pick the judge , too , by the same token . We could look on the schedule and say that this judge is going to be sitting on this day and we will make our motion returnable on that day . Now it is a strict alternate situation . It really is something that could be encouraged here , but I am not quite sure it would . . . Councilwoman Grigorov - What are the two dates? Supervisor Valentino - Bud has Monday mornings . Councilwoman Grigorov - I think that might be one factor. Supervisor Valentino - That is one factor. Councilwoman Grigorov - They would rather do it during the day than come in at night . Supervisor Valentino - Ray has night court . There will always be some discrepancy because Bud has the daytime . . . Attorney Barney - Cali , I would wager that if Judge Bordoni and Judge Larkin switched their times , that Judge Larkin would still have the majority . Supervisor Valentino - I thought that maybe I would do that . Draft a letter and send a copy of the two reports . Okay , so I am going to move approval of Judge Bordoni's annual report . Is there a second to that? Councilwoman Russell - I will second . Supervisor Valentino - Any further discussion ? Mr. Carvill - Tee-Ann cancel a password to General Code , Ms . Hunter - Right . I heard that . Mr. Carvill - The reason for that is Court Administration has made available , statewide , free of charge , access Nexis Lexis . 43 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Ms . Hunter - Why is it that they cannot share their password with us ? Mr. Carvill - I have already asked that . • Ms . Hunter - What was the answer? Mr. Carvill - It is a restriction . Councilwoman Russell - It does not seem like we need more than one password . Is that what you are suggesting , Al ? Ms . Hunter - Right , at the Town Hall . You , Mary and I all share one . They have two . Councilwoman Russell - We only have three all together. Supervisor Valentino - That is good . It has been moved and seconded . Is there any further discussion ? RESOLUTION NO. 2002-32 - TOWN JUSTICE BORDONI 2001 ANNUAL REPORT WHEREAS, Town Justice Raymond Bordoni has presented his 2001 Annual Report to the governing Town Board as required by Town Law; now, therefore be it RESOLVED, the governing Town Board of Town of Ithaca hereby accepts for filing by the Town Clerk, the attached 2001 Annual Report of Town Justice Raymond Bordoni. MOVED: Supervisor Valentino SECONDED: Councilwoman Russell VOTE: VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item No . 21 Cont'd . Ms . Hunter - Are we ready for the resolution ? " RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street, Ithaca , New York 14850 , on the 11th day of March 2002 at for the purpose of considering a local law amending , restating , and regulating the use of Town parks , trails and other • recreational public use facilities . It is further RESOLVED , that at such time and place all person interested in such local law may be heard concerning the same . It is further RESOLVED , that the Town Clerk is hereby authorized and requested to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , New York 44 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 and to post a copy of such notice on the Town Notice Board , said publication and posting date to occur not less than 10 days before the day designated above for the public hearing " . Supervisor Valentino - What time should we put in ? Ms . Hunter - I would say 7 : 30 p . m . looks good . Supervisor Valentino - Would someone like to move that resolution ? Councilman Niederkorn - I will move that. Supervisor Valentino - Tom will move it . Is there a second ? Councilman Lesser - Second . Supervisor Valentino - Is there any further discussion ? RESOLUTION NO. 2002-33 —SET PUBLIC HEARING TO CONSIDER A LOCAL LAW AMENDING, RESTATING, AND REGULATING THE USE OF TOWN PARKS, TRAILS, AND OTHER RECREATIONAL PUBLIC USE FACILITIES RESOLVED, that the Town Board hold a public hearing at the Town Hall, 215 North Tioga Street Ithaca, New York on the 11th day of March 2002 at 7.30 p. m. for the purpose of considering a local law amending, restating and regulating the use of town parks, trails and other recreational public use facilities, and it is further, RESOLVED, that at such time and place all persons interested in such local law may be heard concerning the same, and it is further, RESOLVED, that the Town Clerk is hereby authorized and requested to publish a notice of such public hearing in the Ithaca Journal, published in the City of Ithaca, Ithaca, New York, and to put a copy of such notice on the Town Notice Board, said publication and posting to occur no less than 10 days before the day designated above for the public hearing. MOVED: Councilman Niederkorn SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. MIA Additional Agenda Item No 1 - Consideration of a Recommendation to the NYS Department of Transportation Regarding Lighting of the Proposed Pedestrian 45 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 Pathway in the Route 366 Bridge Over Cascadilla Creek Project (Attachment #5 — Memo from J. Kanter) Supervisor Valentino - Jonathan , you are up . • Mr. Kanter - I believe that everyone has this on the table in front of you tonight . I do not think it has made it out in the packet . The Transportation Committee met last week and was talking about the pathway or the trail along the new Route 366 Bridge project . Basically , the Transportation Committee felt pretty strongly , and Bill you can throw in your viewpoint of how this discussion went , that the pedestrian/bicycle pathway should be lighted because of the heavy use it is anticipated to get . The representatives from Cornell , who are on that committee , I think originally had felt very strongly , even more so than Town representatives , at an early point that lighting that walkway would be a real safety and liability issue . The State , throughout the development of this project, had declined to include lighting as part of that project for the walkway itself. Basically , I think the lighting that they would do would be limited to existing lighting . That would be primarily at the intersection . There is even a Cornell owned street halfway up Judd Falls Road existing that the State will not pay for relocating and replacing . That will be Cornell 's responsibility . The whole issue of lighting along that pathway was addressed early on in the whole design process , but again the State , for whatever their reasons are , did not agree to put that in the package . I think basically what we are hoping the Town Board will authorize a resolution that would request that the State seriously , one more time , consider including paying for and installing along that walkway . That is basically what we have a before you is a recommendation from the Transportation Committee . Firstly , that the walkway be lighted and secondly , that the Town Board actually request that the State include that lighting as part of the Route 366 Bridge replacement project . Supervisor Valentino - And you have a resolution ? Mr. Kanter - There is a resolution attached to my memo that would request that. Councilman Lesser - It is a good resolution . I would be happy to move the resolution . Supervisor Valentino - Okay . Bill moves it . Is there a second ? Councilman Burbank - I second . Supervisor Valentino - Will seconds . Mr. Kanter - I thought , when you look at the resolution too , in the Whereas ' we tried to put the rationale . Particularly the part relating to safety where we say that the area is • heavily used by pedestrians and bicyclists and it is anticipated that such use will increase . Also , we made a reference to the Town 's comprehensive plan where the plan really recommends that the diversified transportation system and encourages multi- mode transportation use , recognizing the need for safe pedestrian and bicycle facilities . 46 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 And that lighting the pathway is an important element relating to safety of pedestrians and bicyclists for reasons that we mentioned here . The topography of the walkway is fairly difficult. It is relative isolated in terms of the roadway and also it will be shared by pedestrians and bicycles , which is another safety factor. Supervisor Valentino - It is a good resolution . Okay , the motion has been made and seconded . Is there any further discussion ? RESOLUTION NO. 2002-34 - Recommendation to the New York State Department of Transportation Regarding Lighting of the Pedestrian Pathway in the Route 366 Bridge Over Cascadilla Creek Project WHEREAS, the New York State Department of Transportation (DOT) is proposing the rehabilitation of the Route 366 Bridge over Cascadilla Creek (PIN 303316); and WHEREAS, said bridge replacement project includes the installation of a pedestrian/bicycle path and bridge between the intersection of Pine Tree Road/Route 366 and Campus Road; and WHEREAS, the Town Board in Resolution No. 2001441 , passed on 1118101 , has agreed to accept ownership and maintenance responsibilities for the new pedestrian/bicycle bridge and the entire length of the connecting pathway; and WHEREAS, the Town of Ithaca Transportation Committee, which includes representatives of the Town Board and Cornell University, at their meeting on February 7, 2002, unanimously approved a recommendation to the Town Board to support the lighting of this pedestrian/bicycle pathway for the following reasons: (1) this area is already heavily used by pedestrians and bicyclists, and -it is anticipated that such use will increase once the pathway is installed; and (2) the Town of Ithaca Comprehensive Plan, adopted in September 1993, promotes a reduced reliance on cars through development of a diversified transportation system which emphasizes more fuel-efficient forms of transportation such as public transit, bicycling, and walking, while at the same time recognizing the need for safe pedestrian and bicycle facilities; and (3) lighting of this pathway is an important element relating to the safety of pedestrians and bicyclists for a number of reasons, including the planned shared use of this pathway by both pedestrians and bicyclists, the moderately steep topography traversed by the pathway, and its relative isolation from the roadways; 47 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 RESOLVED, that the Town of Ithaca Town Board hereby supports the recommendation of the Transportation Committee, and concurs that the lighting of the above -described pedestrian/bicycle pathway is an important safety element, and FURTHER RESOLVED, that the Town of Ithaca Town Board hereby requests that the New York State Department of Transportation include lighting of the pedestrian/bicycle pathway as part of the overall State project budget, design and construction for PIN 303316, MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. Councilman Lesser - Could we talk about this a little more before we move on ? This is the easy part , that they have identified a need if the State pays for it . The point that Jon made was that the State has already denied themselves the opportunity to pay for it . Now they have the additional argument that it is late in the process . The question is . what do we do if the State declines at this point? I do not think we need to make a final decision right now . I understand that there is a choice need about putting the conduits in at least under the pavement so that at a time when this matter is resolved of who is going to pay for it, at least you do not have to go to the expense of taking down the shrubbery or the landscaping . It will be done at as low cost as possible at that point. Is that something we could discuss now? Is that something that you would like the Transportation Committee or the Public Works Committee . . . ? This is kind 'of a new area . Sort of a new issue . Supervisor Valentino - I think the Transportation Committee should be talking about the alternatives ? Councilman Lesser - I think we are going to recommend , that indeed at that if the State does not do it , the Town at least pay for the conduit . So at least we have the basis . We can certainly do that . Supervisor Valentino - We should try . Councilwoman Russell - I think they have already insisted that if want a trail there then we need to maintain it . • Councilman Lesser - Correct . Councilwoman Russell - It is on the campus . I would think that we have an argument that they should somehow chip in . 48 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 Councilman Lesser - We could come back with another resolution to Cornell . I think Cornell 's perspective would be that they are not particularly interested to see the with that much land , that this trail is going to occupy such a whole existing roadway. They are not particularly encouraging people , but they certainly do it . Councilwoman Russell - They are tearing up a good portion of the road , though . Councilman Lesser - They are tearing it up , but it still is not very useable space for them . Supervisor Valentino - Isn 't the State going to turn that land over to us? Mr. Kanter - They are going to turn the land over to us with easement . Then the discussion begins between the Town and Cornell . Supervisor Valentino - Cornell would like to own that land . We might have a little more leverage . Mr. Kanter - We actually talked about this a little at the Transportation Committee because Bill Wendt and John Gutenberger are part of the committee where negotiations in regard to ownership and maintenance of the entire . . . Supervisor Valentino - They really want to own that land , really , really bad . Then they could probably help us out . Councilman Lesser - We will discuss it further and come back with another resolution to the board . Councilman Niederkorn - Beyond that , there is a principle here , and that is the idea of whether trails that are used for transportation routes , not recreation routes , need to be lighted somehow. I think we need to address that as a policy issue for existing and future trails . Supervisor Valentino - If they are going to be transportation ways , then we won 't be able to close them at sunset. Councilwoman Russell - Has there been any discussion in the Transportation Committee about another linkage from this trail up to the East Hill Recreation Way? Mr. Noteboom - Not any further. The last we left it, they agreed to tentatively build it. They said they' would actually pay for it . I do not have that in writing or anything substantial at this point in time . 49 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Councilwoman Russell - That is another thing we want to keep in mind as we have this discussion with them about who is going to own the land , who is going to maintain and who is going to pay for the lighting . Agenda Item No . 23 - Consider Approval of 2001 Annual Reports of Town Officials • (Attachment #6 — Departmental Annual Reports) Supervisor Valentino - We have every officials report , except mine . You will have that next month . I need to see everyone else 's first . I would just like to say , after reading through them , sometimes when a year goes by , we were faced with some troubled times . You tend to forget all the things that have been accomplished . If you look at every single report of all the department heads , you see that there was an amazing about of tasks and projects that they did and were completed . The review of the job classifications and wages . All the different things the Planning Department did . The work that the Engineers did . The Highway Department . AI 's work . I just want to thank everybody , all you folks for all the work you did last year. Your reports are extremely impressive . I know that they are not fluffed up . It is actually work that you guys actually did . You have done some things beyond that are not in there . Councilwoman Grigorov - I think it is very important to have these reports . It gives you a good idea of what is going on . Supervisor Valentino - You really see how much work can really accomplish . Councilwoman Grigorov - Each one is a very good report , too . Councilwoman Russell - I appreciated the quality of reports this year. Thank you very much . Supervisor Valentino - Does anyone else have questions for staff about the annual reports? We have a resolution to consider the approval of their reports . Councilwoman Russell - I will move that. Supervisor Valentino - Mary moves it . Is there a second ? Councilwoman Grigorov - Second . Supervisor Valentino - Any further discussion ? RESOLUTION NO. 2002-35 - ANNUAL REPORT OF TOWN OFFICALS WHEREAS, the following officials of the Town of Ithaca have presented their 2001 ANNUAL REPORTS to the governing Town Board for review and approval for filing; and 50 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 WHEREAS, the governing Town Board has reviewed and accepted the said 2001 ANNUAL REPORTS for filing by the Town Clerk; now, therefore be it RESOLVED, the governing Town Board of the Town of Ithaca does hereby accept and approve for permanent filing by the Town Clerk the 2001 ANNUAL REPORTS OF THE FOLLOWING OFFICIALS: Town Clerk Town Highway Superintendent Director of Engineering Director of Planning Director of Building/Zoning Human Resources Officer Network/Records Specialist MOVED: Councilwoman Russell SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; ,Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item No . 24 - Consent Agenda Councilwoman Grigorov - I would like to pull the January 14th minutes . Supervisor Valentino - Is there anything else that needs to be pulled . With the exception of the January 14th minutes , would somebody like to move this consent agenda? Councilman Lesser - I will move the consent agenda . Supervisor Valentino - Is there a second ? Councilman Burbank - I will second . RESOLUTION NO. 2002-36 — Consent Agenda Items. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/o'r adopts the resolutions for Consent Agenda Items Numbers 24 a through 24 h with the Minutes of January 14, 2002 pulled for correction. MOVED: Councilman Lesser SECONDED: Councilman Burbank 51 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. • RESOLUTION NO 2002-36(a) — Town Board Minutes of December 31, 2001 WHEREAS, the Town Clerk has presented the minutes for the Year- End Town Board Meeting held on December 31 , 2001 to the governing Town Board for their review and approval of filing; NOW, THE=REFORE, BE IT RESOLVED, the governing Town Board does hereby approve for filing the minutes for the meeting held December 31 , 2001 as presented at the February 11 , 2002 board meeting . MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. RESOLUTION NO. 2002-36(b) - Town of Ithaca Warrants. WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 4617 through 4703 General Fund Townwide 53, 314. 96 General Fund Part Town 1 , 852. 99 Highway Fund Part Town 22, 679. 03 Water Fund 10, 480. 88 Sewer Fund 81182. 71 • West Hill Water Improvement 81795, 37 Fire Protection Fund 316, 916. 34 Risk Retention 250. 00 TOTAL 422, 472. 28 i 52 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. RESOLUTION NO. 2002-36(c) — Bolton Points Warrants. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers : 8 through 58 and 832 through 855 Operating Fund $44, 844 . 93 (832-855) 1998 SCADA Capital Project 2, 670. 00 (832-855) Operating Fund $ 100, 529039 (8-58) 2001 Backup Electrical Power 19, 710. 60 (8-58) MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. RESOLUTION I NO 2002-36(d) - Records Manaqement Disposition Listing (Attachment #7) WHEREAS, THE\ Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA) Records Retention and Disposition Schedule MU4 ; and 53 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk), and Department Heads have reviewed and approved the disposition of the said records; now, therefore, be it RESOLVED, the governing Town Board does hereby authorize and direct the • Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA . MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. RESOLUTION NO. 2002-36(e) - Appointment to the Records Management Advisory Board. BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby appoints Gail Kroll to the Town of Ithaca Records Management Advisory Board, term beginning January 1 , 2002 and ending December 31 , 2002. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. RESOLUTION NO. 2002=36(o - Speed Limit Reduction Request for Culver Road. WHEREAS, Culver Road is a road within the Town of Ithaca, and a reduction of the speed limit has been requested; now, therefore be it RESOLVED, the governing Town Board hereby requests, through the County of Tompkins, that the State of New York Traffic Safety Division consider a linear speed limit of 25 MPH for the whole length of Culver Rd. MOVED: Councilman Lesser • SECONDED: Councilman Burbank 54 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; ,Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. Tjhe motion was carried unanimously. RESOLUTION NO. 2002-36(_g) - Spring Brush and Leaf Collection. WHEREAS, the Highway Department provides yard refuse disposal services for the Town of Ithaca residents; WHEREAS, twice annually the Highway Department collects brush and leaves from roadsides; now therefore be it; RESOLVED, that the spring brush and leaf collection by the Highway Department will commence on Monday, April 15, 2002, until finished MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; jCouncilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. RESOLUTION NO. 2002-36(h) Refund of Paid Water & Sewer Charges WHEREAS: Town resident Mr. Richard Southworth of 930 East Shore Drive was incorrectly assessed on his 2002 County & Town Property Tax Bill (Tax Map No. 18. -2- 2) the delinquent water and sewer charges of Ms. Shirley Valenza of 936A East Shore Drive (Tax Map No . 18. -5-8), totaling $451 . 95 ( $272. 69 and $ 179. 26, respectively), and WHEREAS: Mr. Southworth has paid his 2002 County and Town Tax Bill including the incorrect assessed delinquent water and sewer charges of Ms. Shirley Valenza. Appropriately, the Town Receiver of Taxes has notified both residents of the error. Ms. Valenza has been a bill for her delinquencies. Should these charges remain unpaid they are to be added to her 31112002 water and sewer bill including any and all related interest and penalties, and WHEREAS: The Town Budget Officer seeks the approval and authorization of this governing Town' Board to issue a refund of four hundred fifty-one dollars and ninety-five cents ($451 . 95) to Mr. Richard Southworth, and therefore be it RESOLVED: That this governing Town Board approves, authorizes and directs the Town Budget Officer to issue the appropriate and required refund to Mr. Southworth, and therefore be it further 55 FEBRUARY 11 , 2002 MINUTES Approved March 11, 2002 RESOLVED: That a certified copy of this resolution be sent to Ms Shirley Valenza and Mr Richard Southworth. MOVED: Councilman Lesser • SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. RESOLUTION NO. 2002-37— Town Board Minutes of January 14, 2002 WHEREAS., the Town Clerk has presented the minutes for the Regular Town Board Meeting held January 14, 2002 to the governing Town Board for their review and approval of filing; NOW, THEREFORE, BE IT RESOLVED, the governing Town Board does hereby approve for filing the minutes for the meeting held January 14, 2002 with the corrections, submitted by Councilwoman Grigorov. MOVED: Supervisor Valentino SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye . The motion was carried unanimously. Supervisor Valentino - Okay , the January 14th minutes . Councilwoman Grigorov - Yes . Page 48 , my Cayuga Lake Watershed Report was apparently inaudible . So I just wanted to fill it in . I wrote down more less what I said . Is that okay to put that in ? Ms . Hunter - Yes . Supervisor Valentino - Can we approve them ? Ms . Hunter - As amended . • Supervisor Valentino - I will move the January 14th minutes as amended . Is there a second ? Councilwoman Grigorov - Second . 56 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 RESOLUTION Councilman Burbank - I said aye , but I just wanted to say something . I also had an inaudible section which related to my concern on the Association Towns motion . I am happy with the minutes as long as that concern gets . . . Supervisor Valentino - I think it did mention the concern when I read the minutes . We did say that we were going to discuss it at the meeting . Agenda Item No . 25 - Report of Town Committees Supervisor Valentino - Tom , did you have any committees to report . . Councilman Niederkorn - Nothing to report . Supervisor Valentino - Will ? Councilman Burbank - No . Supervisor Valentino - Bill ? Councilman Lesser - We already talked about the Transportation Committee , The Development Rights Committee are . . , the target family is pursuing their own appraisal for their property . We just have to wait until that is available . We will make a decision based on that additional information . Councilwoman Grigorov - You still have not gotten it? Its been a month . Councilman Lesser - Its their choice . We have essentially what amounts to an offer on the table . They are proceeding slower than we would hope . At least they are considering it carefully . I did also want to mention that I will be away and missing next month 's board meeting . I will be back for the April meeting . I ' m missing all those public hearings . Supervisor Valentino - Cali , did you have any committees? Councilwoman Grigorov - No . Supervisor Valentino - Mary? Councilwoman Russell - The Cornell Community Waste Management Advisory Committee met East week . We were given an update by the Veterinary School staff on the progress on the draft Environmental Impact Statement. It is almost ready for release . I have a preliminary draft to review. They are anticipating that it could be issued by the end of the month for public review. 57 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 Supervisor Valentino - Is that the only one ? Councilwoman Russell - Yes . I think we have covered Sewer and the Recreation Partnership . Supervisor Valentino - The only thing I would like to say about the Recreation Partnership is that I am also on the Finance Committee there . We had a meeting last week . One of the things that I have really been impressed with is that we have been successful in bringing those cost overruns that we were so familiar with for so many years under control by increasing the fees at some places . Just getting them to do a better job of looking at their costs and controlling their costs . I have been really impressed that we have been able to get costs down and . still be able to provide very good programming . Even provide more scholarships to children that cannot afford them because we have been able to save money in other places . So I think the premise of the Recreation Partnership is really being to come together. I hope it keeps going that way . The other meeting that I was at with John Barney on Friday , was , and Dan was there for part of it , was the 911 Communications Center meeting . We went over the drafts of the agreements and contract that we need . I just came away from that meeting feeling very good . I thought that the cooperation between the County and the Town was . . . the dialog was very , very good . Our Attorney , John Barney , had a lot of very good input . That, for the most part , the County accepted without a problem . Dan , don 't you feel that we came away from that feeling that we are really going to be able to do this? The lease , the ownership , Ithaca College , the County , the Town and the City , there are so many components to it that it certainly not an easy thing to work through . It is funny dynamic . Sometimes when the project in front of you is so complicated it seems like people work harder to try to pull it together. Let's keep our fingers crossed . Councilman Niederkorn - What happens now with that project? Supervisor Valentino - Well , the two attorneys are exchanging some language changes that have been agreed upon . They are changing it for us to review . Attorney Barney - We need to look at each other's work product . I am sure that there will be some further discussion about the actual wording . Councilman Niederkorn - And then does it have to be approved by all the bodies? Attorney Barney - Well , it is interesting . The meeting was scheduled for Ithaca College's convenience because they could not make another time when it was scheduled . For some reason or another, they were not there . The County has to go • talk with them . one of the elements of the project is the construction of a very sizeable tower somewhere on the Ithaca College campus . That could not be addressed very well , other than the technology that needs to be done . I think that while we are doing the language part of it , the County is scheduled to try and get together one on one with 58 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 Ithaca College to see if they can resolve that issue or at least set the perimeters for that . Then once that is done we can incorporate that into the agreement. The County seems to be moving quite along . They had designs for the building . They were not final . Supervisor Valentino - They need to modify their costs . Attorney Barney - The current design is somewhat over budget . Assuming that we can get everyone in one spot , why it shouldn 't move right along . Supervisor Valentino - It is very encouraging . Attorney Barney - The County has agreed to go through our normal planning approvals . Councilman Burbank - And be bound by it? Attorney Barney - Yes . We also have a little leverage . We are leasing the space to them . Councilwoman Russell - John , you mentioned a tower, but there is already a tower up on South Hill ? Mr. Walker - That tower has reached its useful life . It needs to be replaced . Ithaca College has set up a communication tower for their radio stations . It is being used as that. It is getting a little weak . Councilwoman Russell - You mean structurally? Mr. Walker - Yes . It is old . They want to replace it . They are looking at a freestanding tower because it is in the adjure in the Natural Area on top of the hill . One of the questions that Ithaca College has is that they know they are going to end up with a freestanding tower because it has to go through the review process at the Town . That is the direction , I believe , the Planning Board will direct them . There is also a question of co-location of other private communications facilities on that tower. Ithaca College apparently has some concerns about . I am not particularly at what standpoint. Then , because the Coiunty would be co- locating on that tower also , they are looking . . . The County's impression was that Ithaca College would build the tower and let them locate on it. I think Ithaca College is now realizing wait a minute we could use some cost contribution from the County . There are some things to be worked out . There is an existing tower that needs to be taken down . The new tower will probably be 40 or 50 feet taller than the existing tower. Councilwoman Russell - Will it have to be black? Mr. Walker - I do not believe so , but I will have to verify that . It is part of the design process . The County's whole communications project is out to bid again . They have RFP's for purveyors of towers . The fact that we have a foothold here that the tower they 59 FEBRUARY 11, 2002 MINUTES Approved March 11 , 2002 would be co- locating on will be subject to Town approval because of Ithaca College would be building it , they would set the depth , the building code enforcement they can kind of accept that maybe we can provide that service to them . Councilwoman Russell - So Dan , when you say that the tower has to be 40 or 50 feet • taller, what are you basing that need on ? Mr. Walker - I am basing that just on what I have heard from people saying that this would be what the coverage would require . Councilwoman Russell - Coverage for what? Mr. Walker - I am not sure if it is for thee . . . Supervisor Valentino - Apparently that because of that new building they are going to build does not have a direct line to the 911 . Mr. Walker - Well , that might mean a higher tower on top of the building itself rather than a higher tower on the hill . I am not sure why . I just know that the reconstructed tower is proposed to be higher. I have not seen any design details of that aspect up to this point . They basically want to put it in about the same location . I think they are going to build it before they take the other tower out of service I believe . Councilwoman Russell - Okay . Thank you . Supervisor Valentino - That was a good meeting . I just wanted to bring to people's attention is that you probably read in the paper and heard on the news about Cornell 's new Life Science building . It is huge dimensions . I forget how many square feet . It is going to be built on the Alumni Fields on Campus . Councilwoman Russell - It is 300 , 000 square feet . Supervisor Valentino - It will displace two of their fields , I believe . Mr. Walker - One permanently and one temporarily during construction from what I read . Mr . Kanter - I think the relocation part of the project would be for two new fields elsewhere . Supervisor Valentino - That is the part that concerns me . Where they are talking of replacing one of these fields Js on Pine Tree Road where the pasture is . They call it the Paddock , but it is really a pasture . They are talking about a lot of parking and a lot lights . I think that that is going to be a serious problem . 60 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Councilwoman Grigorov - Which side of Pine Tree Road is that? On the east side? Councilman Lesser - I think it is across from the tennis and polo facilities . O Supervisor Valentino - The other one is going to be up beyond the Apple Orchards or behind . Mr. Kanter - Well , either in the Orchards or some part of Precinct 7 . Councilwoman Russell - Are they talking about putting one field in one place and another field in another? Mr. Kanter - They have a number of fields they would relocate to either one location as far as I can tell . We do not know much about this yet. Supervisor Valentino - And that is what we are concerned about . Councilwoman Grigorov - The lighting is the main . . . Supervisor Valentino - And the parking . Councilman Lesser - Has there been any discussion about how they are taking students , players and athletes to these fields ? Are they going to have a bus ? Mr. Kanter - Wei don 't know much about it at this point . We only know that the Alumni Fields are very active team fields . They are not just intramurals . They are actual college teams where they have competition and large numbers of spectators at times . It is not just a matter of transporting the athletes , but everybody is going to be going there . Supervisor Valentino - Then you are going to have all that light pollution . Quite a lot of parking would have to go there , too . Councilman Burbank - Would this involve a zoning change ? Supervisor Valentino - It would require special permits . It is not a zoning change because it is R-30 . It would require special permits and we do have a checklist of things that we can raise concerns about or reject it for certain things . One of them could be the lighting and the parking . Is that right , John ? Attorney Barney - And the traffic . Mr. Kanter - The drainage . There are a number of things that we would have to look at . Supervisor Valentino - It is not just a given . Even on educational things are allowed there , it would have to be with a special permit. They would have to go through that process . I guess the reason I am bringing it up is it seems like Cornell is beginning to formulate their ideas about this . If we have some real concerns about that project being 61 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 in that location , then I think it would be important for me to convey those concerns to the administration . If they do not hear from us they are just go to go along their merry way . What do you folks think? Councilman Lesser - Presumably , if the fields are placed in the general Orchards • area . . . Is that the B- Lot that is there in front of the Vet School ? Perhaps that could be used . It is generally off- peak times so they would not have to construct all additional parking for occasional use . That would minimize the amount of land . I would tend to think that since that is a little bit lower, that the light affect on the surrounding community would be less evident . There is not really much of anybody who lives directly around the Orchards area . Councilwoman Grigorov - That is the kind of positive thing that might be helpful to them . It is a favorable thing to say about one of the places instead of just negative comments . Supervisor Valentino - I guess that they have to get special permission for some parts of the Orchard . That is sort of what we heard , right? Mr. Kanter - I do not know all the details . Supervisor Valentino - Me neither. I have heard it before when we have had other issues come up . Do you remember that, John ? It is hard to get past those Orchard people . Attorney Barney - I vaguely remember that . There was some discussion during Precinct 7 . Mr. Kanter - There are other parts of Precinct 7 that are not part of the Orchards that probably could accommodate athletic fields . Councilwoman Grigorov - I think a lot of parking was allowed for it . Mr. Kanter - Recreational facilities are allowed by special permit in a Special Land Use District . Councilman Niederkorn - I think it would make sense for Cathy to go into this early . This could make some very . . . Supervisor Valentino - They are making some decisions . Councilman Niederkorn - Oh , yeah . • Supervisor Valentino - They got the approval from the trustees . Once you get your approval from the trustees , then they start moving . I thought it might be important if call on behalf on the board and say that we have some reserves about that location . 62 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 Councilman Niederkorn - I do not think you have a negative to start with . Just point out there are things that could be our concern . Supervisor Valentino - I could get some dialog going . Is that my direction from the board ? Councilwoman Grigorov - Yes . Councilman Lesser - In the longer term , it is clear that that is the only space that the campus has to grow . The Orchards and pass the Orchards into the pastures and the like . Perhaps we could think a little bit longer term . Even if this particular use could be accommodated , ; in the longer term it is going to be moving there , should we think possibly about another connector road . It could cut across to .Ellis Hollow Road . There could be some thinking about how to accommodate a long term goal . Supervisor Valentino - We did think about that a lot. That is one of the reasons it is not a through road . There are two parts of this . The people in Forest Home would have been an even more direct shot to send traffic right through their area . It would have also because traffic would come up across South Hill on Burns Road and Route 79 and then up through Eastern Heights . It would be another direct route right through that neighborhood . At the time , because there was Summerhill that goes off of Ellis Hollow, there was a lot of thought and consideration , it was decided that a road across there would be disruptive to too many neighborhoods . If we are thinking about a connector road , then we need to think of one further out somewhere . Mr. Kanter - The SLUD has . a provision that the natural area of Cascadilla Creek will never have a vehicular bridge over it . Councilman Lesser - Okay . Mr. Kanter - The Town made the decision which could be changed . Supervisor Valentino - At the time that we looked at Precinct 7 , it was pretty well discussed . I will contact them then . Any reports of any committees from any other staff? Mr. Kanter - I was just going to mention , some of you know , the Agriculture Committee is getting together this Wednesday at 7 : 00 p . m . Their primary task will be to discuss the proposed zoning addition . Agenda Item N'o 26 - Report of Town Officials (Attachment #8) a . Town Clerk Supervisor Valentino - Does the Town Clerk have anything to add to her report? 63 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Ms . Hunter - No . Supervisor Valentino - Any questions for the Town Clerk? b . Highway Superintendent • Supervisor Valentino - Does the Highway Superintendent have anything to add to his report? Mr. Noteboom - The only thing that I have to add is about the CHIPS funding . I just got this today . I spoke to Al about it . The County indeed , their operation and maintenance portion of their CHIPS funding was cancelled . It is $ 35 million statewide for counties . The towns operational and maintenance funding was cancelled , but it was incorporated into our capital funding . The Town should get the same amount of CHIPS money that we have always gotten . Supervisor Valentino - The County's loss of their funds was. Statewide . I did not realize that. Any questions for Fred ? c . Director of Engineering Supervisor Valentino - Dan , did you have anything to add ? Mr. Walker - No , not unless someone has questions . Supervisor Valentino - Does anyone have questions for Dan ? Everyone writes such good reports . d . Director of Planning Supervisor Valentino - Jonathan , did you have anything else to add ? Mr. Kanter - Just that we will have the newsletter coming out pretty soon . Just a reminder if anyone has any ideas for articles we need them pretty soon . Councilman Burbank - What is your projected date , Jon ? Mr. Kanter - Probably the beginning of March for actually getting it out . I think we would be looking for articles within about a week . Councilwoman Grigorov - People would get it before the next meeting when we have a public hearing . • Mr. Kanter - The timing of the actual distribution depends partly on when we decide to hold the public information meetings on zoning revisions . That will not be known .until COC meets at the end of this month . 64 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Supervisor Valentino - I am going to try to write at least a small summary of at least the highlights of what happened this last year. It is like my State of the Town Address . I will try to do a shorter version of that . e . Director of Building & Zoning Supervisor Valentino - Andy , did you have anything to add to your report? Mr. Frost Supervisor Valentino - Did anybody have any questions for Andy? I do not know if people noticed in the newspaper this week that Andy's son Art named Athlete of the Week for wrestling . Where is he in the State now? Mr. Frost - ? ? ? Councilwoman Grigorov - How old is he ? Mr. Frost - He is: 17 . This is his senior year. Supervisor Valentino - He will be graduating this year. So , congratulations . f. Human Resource Manager Supervisor Valentino - Judy , did you have anything to add to your report? Mrs . Drake - The only thing that I wanted to add was that our Workmen 's Comp company comes in and does an evaluation that determines our discount rate . I just received it back !and we got 100 °/x . So we get the highest discount rate that we can . Supervisor Valentino - Very good work . Congratulations . Any questions for Judy? g . Budget Officer Supervisor Valentino - Al , did you have anything you wanted to add or say about your reports ? Mr. Carvill - I am trying to take a look at the projected fund balance going into 2003 . That will not belfrom month to month . We will keep a status report . I do believe that there are some earnings area that we need to reduce . Supervisor Valentino - If you noticed , our sales tax money came in at $386 , 934 higher than what we had budgeted . Although , if you read the County , their overall revenues were actually 1 % lower. Of course , we are going to have Target next year so that will 65 FEBRUARY 11 , 2002 MINUTES Approved March 11 , 2002 help us . The mortgage tax money was also very good . We received almost 14 % higher than we had anticipated . Mr. Carvill - Refinancing and mortgages will probably drop off. Supervisor Valentino - That is another thing that we are going to see drop . • Mr. Carvill - I think it will decline a great deal . Attorney Barney - ? ? ? ? Mr. Carvill - ? ?? ? Supervisor Valentino - The realtors were telling me that the market is good in this area . Especially in the Town of Ithaca . Lets keep our fingers crossed . h . Network/Records Specialist Supervisor Valentino - Everyone has Lisa 's report . i . Attorney for the Town of Ithaca Attorney Barney - ? ? ? ? Agenda Item No 27 - Review of Correspondence Supervisor Valentino - As I mentioned earlier , probably the folks on Burns Road are going to come in for Persons to Be Heard next month to talk about trying to extend water there where they have very poor water. I have received five or six letters now from folks there . I think they are going to come in and try to talk to us about their problem there . Dan will do a little research on that . Councilwoman Grigorov - Is it the people up towards 79 ? Supervisor Valentino - No . It is the Hilkers . They have very bad water and not much water. Dan is going to try to cost it out to see what it would be to extend the sewer over there . It might not be that big of an extension cost for us . There is quite a few more places that we could service along there that is zoned for that . Is there anything else to come before the board tonight? Agenda Item No 28 = Consider Executive Session to Consider Reapportionment Litigation and Discuss Possible Litigation regarding La Tourelle • Supervisor Valentino - Okay we still need to consider that Executive Session regarding La Tourelle or not? 66 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Attorney Barney - We can put that on for next month . Councilwoman Russell - What about the reapportionment? 0 Attorney Barney - That we will have to have . Supervisor Valentino - We will move into Executive Session to consider reapportionment litigation . I will move that. Is there a second? Councilwoman Russell - Second . Supervisor Valentino - Bob did you want to talk to us at all before . We can take a break for a couple of minutes , even though we are in Executive Session . I can talk to Bob and he can go home . On motion by Supervisor Valentino , seconded by Councilwoman Russell , the Board resolved to enter into Executive Session at 8 :45 p . m , to discuss reapportionment litigation . On motion by Councilman Lesser, seconded by Councilwoman Russell , the Board resumed regular session at 9 : 05 p . m . Councilman Lesser - . . . through the Conservation Zone and maybe we could have Cornell become a little bit more forthcoming . So they can plan it in a broader context. Councilwoman Grigorov - It is absolutely huge and extremely expense survey for Precinct 7 starting 10 years ago . It went through a really , really long thing . They have 1 11 done a generic impact statement for that whole area . We need to find out what they are thinking about . I am kind of concerned about some of these things . Councilman Lesser - What do they see as needs coming along and where do they consider replacing them . Supervisor Valentino - It is interesting . Cornell has regular meetings with , at least once a month , the Mayor and some members of Common Council about their plans . Yet , mostly everything is developed in the City . So they should probably be having some meetings with us or at least include us in those kinds of meetings . We are the ones with open lands . Councilman Burbank - I have a separate thing . I was wondering if there was any way we could get a lecturn for our visiting speakers . Somewhere where people could put their papers . Supervisor Valentino - We have one back there . 67 FEBRUARY 11, 2002 MINUTES Approved March 11, 2002 Councilman Burbank - Maybe would could move it up . It does not have to stay here the whole meeting , but when people come up to make a presentation , I 've noticed it is very awkward . Supervisor Valentino - We do bring it up when we have a public hearing and we know • there is going to be a fair amount of people . We could bring it up at the beginning of the meetings . Councilman Niederkorn - This beautiful room just doesn 't work. Mr . Walker - We are tweaking it . Supervisor Valentino - They tell me that the new sound absorbing things have made quite a difference in the speakers . Councilwoman Russell - We now have a screen . Councilwoman Grigorov - I like that screen . That is the best thing that ever happened . Supervisor Valentino - We are going to make some improvements . Okay , motion to adjourn ? Councilman Lesser - So moved . Supervisor Valentino - Second ? Councilwoman Grigorov - Second . Supervisor Valentino - We are done . Thank you everybody . Agenda Item No . 30 - ADJOURNMENT : On motion by Councilman Lesser , seconded by Councilwoman Grigorov , the meeting was adjourned at 9 : 09 p . m . Respectfully submitted , Tee-Ann Hunter Town Clerk • NEXT MEETING — March 11 , 2002 at 5 : 30 p . m . 1 1 1 Z. O o z COrJM. CaeZG lezxk4 m/c.. . I4Q .?Tif/6 ByVGL7' fi�CCdtJ,t� T �f� rvs - Zoo 2 &U06 -7 AadC V7760S �E.e ,Ci dE L/T - �I�cutJ , !c/�' ���cr - �uB,-3T•4.�Jr/ALLY C'c�y�-�9 . �ulmr.,Uc F, ��c �!�<.s . _ .�/A�� .. ._ , rre�c e.✓o of ffcc.K, ioo2.lT� . f F ��llS. /yD �LR . NHS G/✓ecl . . �(oTicL off. �evvi.✓s .�eTiee�.dTr ,mod. � 7�oz , rF �L 6 __�T/L. !!>eLL �T•4 d1� . ... . �A�tJ ., o aA16 RMe OA6 4 ✓G / e" 4v7o .dj 77146 .�Ttef49CA/� .to Z `/� - TEOw4odp. _,.A�P./.scozc , . TXG /J�/4</WoC �Aeccx53 r2o AIGL Tf/L ✓�- C�4A/GK,s RAJ 74-4;-- v� _ fEQ, 2ae ? . s - - /3�e�J E C !E OCC04vse 9::53A OWN:- 90de Coft l727YA� A&I BC - __ i I I I J . i I I I I I I I I i I � I i I I ATTACHMENT # 1 Original in LOcal Law Book TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , *Tompkins County, New York and that the following notice has been duly posted on the sign board of -the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, ( Ithaca Journal ) : LEGAL ADVERTISEMENT: TOWN OF ITHACA PUBLIC NOTICE: NOTICE OF PUBLIC HEARING ON FEBRUARY 11 , 2002 Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , New York 14850 Date of Posting . Friday , January 25 , 2002 Date of Publication : Monday, January 28, 2002 Tee-Ann Hunter, Town Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this ` ;�'� day of , 2002 . Notary Public LORI L QUIGLEY Not Nob 01Q New York U6012333 ovalitiied in Tompkins Coun camnnission Expires August 206 IQ • The Ithaca Journal Monday , January 28 , 2002 NOTICE_OF, PUBLIC HEARING TOWN OF ITHACA , PLEASE TAKE NOTICE that a public hearing will be held before the Town Board of the Town of Ithaca at 215 North Ti a Street, Ithaca, New York on the 1 1 th doy of February 2002 at 6:30 p. m. concerning a proposed local law amending Local Law Number 1 of the Year 1987 to Permit Limited Food Pro. cessing Activifies at 1251 Trumonsburg` Road in Spe- cial Land lJse District Num. ber 4. PLEASE TAKE FURTHER Na TICL that at that time, the Town Board will hear cm `7 Fersons interested in such ocal law. Copies of said local law ore available for %^ review at the Town Clerks office during ,regular office %1' hours. Individuals with visual or Fo ; hearing impairments, or other special needs will be provided with assistance as - necessary, upon request. Persons desiring assistance must make a request to the i Town Clerk not less than 48 hours prior to the time of the public hearingg.Tee-Ann Hunter Town Clerk, Town of Ithaca Dated: January 25, 2002 January 28, 2002 t ' r I _ ATTACHMENT # 2 original in Local Law Book ❑ ❑ 1111111111 Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY 1 - PROJECT INFORMATION (To be completed b A licant or Project Sponsor) 7ART . Applicant/Sponsor 2. Project Name Amendment to Local Law No. 1 of 1987 to Permit Limited own of Ithaca Town Board Food Processing Activities in Special Land Use District No . 4 (Former Cornell Statler West Complex) located Off of Route 96 3. Precise location (street address, road intersections, prominent landmarks, etc. or provide map:) 1251 Trurnansburg Road/ Special Land Use District Number 4 Tax Parcel Number: 24-3-3.4 4. Is proposed action: NEW ? EXPANSION? MODIFICATION/ALTERATION? _X_ (Amendment of Local Law) 5. Describe project briefly ' (Include project purpose, present land use, current and future construction plans, and other relevant items) : Enactment of a local law amending Local Law No. I of 1987 to permit limited wholesale food processing and distribution activities in SLUD No. 4 (Former Cornell Statler West Complex) located off of Route 96. The amendment will allow wholesale production and distribution of seitan and tofu products, with limitations on interior building space, quantity of allowable weekly deliveries related to the business , and number of permitted employees. 6. Amount of land affected: * SLUD #4 is 5 .22 acres total, specific area affected is approx . 2,257 square feet. Initiall (0-S rs) _5.22*_ Acres (6- 10 rs) _5.22*_ (>10 rs) _5.22*_Acres 7. How is land zoned presently? Special Land Use District Number 4 8. Will proposed action comply with existing zoning or other existing land use restrictions? Yes_ NO _X_ If no, describe conflict briefly: Action involves an amendment of existing zoning. 9. Will proposed action lead to a request for new : Public Road? YES NO _X_ Public Water? YES NO _X_ Public Sewer? YES NO _X_ 10. What is the present land use in the vicinity of the proposed project? Residential _X_ Commercial Industrial Agriculture _ Park/Forest/Open Space _X_ Other—X— (Institutional) Please Describe: N/A 11. Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local?) YES_X_ NO_ If yes, list agency name and pert -tit/approval/funding: Site plan approval by the Town of Ithaca Planning Board was granted on January 8, 2002. 12. Does any aspect of the proposed action have a currently valid permit or approval? YES NO If yes, list agency name and permit/approval. Also, state whether it will require modification. N/A • I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Type) : Catherine Valentino Town of Ithaca Supervisor Signature and Date: PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town; Use attachments as necessary) A. Does proposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? YES NO X, If yes, coordinate the review process and use the full EAF. B. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any. C. Could proposed action result in any adverse effects associated with the following: Answers may be handwritten, if legible) C1 . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems? Explain briefly: See Attached, C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or Neighborhood character? Explain briefly : None Anticipated. C3. Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly: None Anticipated, C4. The Town 's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources ? Explain briefly : See Attached. C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly : None Anticipated. C6. Long term, short ;term, cumulative, or other effects not identified in CI-05? Explain briefly : None Anticipated. C7. Other impacts (in Icluding changes in use of either quantity or type of energy) Explain briefly: None Anticipated. D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X i If yes, explain briefly : E. Comments of staff CB , other attached. ( Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions: For each adiverse effect identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting ( i .e. urban or rural) ; (b) probability of occurring; (c) duration ; (d;► irreversibility; (e) geographic scope, and ( f) magnitude. If necessary, add attachments or reference supporting material . Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. X Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed actionIWILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination. Town of Ithaca Town Board Name of Lead Agency Preparer' s Signature(If different from Responsible Officer) • Catherine Valentino, Town Supervisor Name & title of Responsible Officer In Lead Agency Signature of Contributing Preparer DATE : Signature of Responsible Officer in Lead Agency / PART II - Environmental Assessment: Amendment to SLUD #4 1251 Trumansburg Road Town of Ithaca Town Board A. Action is Unlisted B . Action will not receive coordinated review. C . Could action result in any adverse effects on to or arising from the following : C 1 . Existing air quality, surface or groundwater quality or quantity, noise levels, existing traffic raffic patterns, solid waste production or disposal,�otential for erosion drainage or flooding problems? No significant adverse effects are anticipated relating to air quality, water quality or quantity, noise levels, . traffic, solid waste, or potential for erosion, drainage, or flooding as a result of the proposed action. The proposal includes an amendment to the language of Special Land Use District # 4 to add wholesale food processing and distribution as allowed uses in the district. The amendment will allow the conversion of 996+/- square feet of interior storage space for use as an expanded kitchen for the Vegan Epicure . The kitchen is located in the basement of Rebecca Hall which currently houses the Finger Lakes Massage School, at 1251 Trumansburg Road, Town of Ithaca Tax Parcel No. 24-3-3 .4. C4. The Town' s existing plans or goals as officially adopted, or a change in use or intensity of land or other natural resources? None Anticipated. The Town of Ithaca Comprehensive Plan designates the site as "Public/Institutional," and it is zoned Special Land Use District No. 4 (SLUD #4) . Vegan Epicure is seeking a modification to SLUD #4 to include wholesale food processing and distribution as allowed uses in the district. At this time, only on-site and limited off-premises catering activities are allowed. Modifications to the SLUD are allowed only with Town Board approval following site plan approval from the Planning Board. PART III - Staff Recommendation, Determination of Significance Based on review of the materials submitted for the proposed action, the proposed scale of it, and the information above, a negative declaration of environmental significance is recommended 'for the action as proposed. Lead Agency: Town of Ithaca Town Board - ° Reviewer: Christine Balestra Lehman, Planner Of-AP-) Review Date : January 29 , 2002 • From 2 / 11 / 2002 Town Board Mtg Attachment # 3 Renovations and Additions to the Public Works Facility The present town Public Works facility was opened in 1976. At that time, the Town had only 20 miles of road to maintain and seven highway employees. The Town of Ithaca • had no parks or trails, nor did they maintain any of its water and sewer lines. The Town now has about 70 miles of water lines, 100 miles of sewer lines, 9 water tanks, 10 sewer pump stations, 7 water pump stations, 10 park sites, 8 .4 miles of trails, along with 48 miles of road to maintain. In addition, several undeveloped Park and trail sites exist which will need to be maintained in the future. We also provide more services to the Town residents. For example, we now pick up brush and leaves biannual and makes wood chips and compost available to Town residents . These materials are used extensively for Town landscaping and trail maintenance projects. The added maintenance responsibilities and services have required the Town to purchase more equipment and add personnel thus; our current Public Works facility no longer adequately serves our expanded operations. There is not adequate space for equipment or employees. A large proportion of our equipment is parked outside in the winter. The maintenance facility inside is often inadequate for repairs and servicing. The lunchroom cannot hold the number of employees that we have, forcing us to use the truck bays as an eating area, staff meeting area, and safety training area. The office area is overcrowded with a trailer being utilized to make office space available. The present facility is showing its age with the roof having multiple leaks, rust holes developing in the siding, fire doors rusting and overhead doors malfunctioning to name a few problems. All of these problems would need to be repaired or replaced soon. In addition, the electric service needs to be upgraded because of increased demand . computers, welders, etc . The building is neither ADA compliant nor fire code compliant for businesses in the Town of Ithaca. Other serious issues exist regarding air quality, inadequate ventilation, lack of storage space, and the absence of a separate area to wash vehicles and equipment, which now causes excess moisture in the main facility. This leads to increased corrosion of our equipment. The proposed renovations and improvements to our facility have been thought about • for years by our staff. A space needs study was completed by a design and engineering firm in 1997 to identify how to most efficiently expand our facility to suit our present and future needs. That study provided the basis for an architectural firm to prepare a final design for the renovations and addition, which incorporates most of our well- documented needs . 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" T--------_- ------ °' TnP e _ > I _SW OF-Si VIFTEEL F —_ *VIG EJEY. .L / _ ..._._... ...._-_...._....._._... ..:...__._.. ......_..... ........................ ............. :.. :_... ....._._...'.._.__..... .----- -.....------ ----'.. 11 1 HASCUP LORENZINI ARCHITECTS PROJECT TITLE: TOWN 01 / 330 EAST STATE STREET ITHACA NEW YORK 14UO (507) 277.7385 (807 ) 2T7-7785 FAX H I G H VUA ,� TTACHMENT :e# 4 TOWN of ITHACA TOWN COURT 126 EAST SENECA STREET ITHACA, NEW YORK 14850 • January 29, 2002 Annual Report f6r Raymond Bordoni ' s Town of Ithaca Court for 2001 . Cases : Number of cases closed 870 Number of cases open 341 Arraignments for other courts 36 Charges transferred to County Court 8 Total cases 1 ,255 Fines and Fees : Criminal, Motor Vehicle $ 48, 425 . 00 Surcharges 19, 900 . 00 Civil, Cert. of Dispo . , Small Claims Court 408 . 00 Bail Poundage 199 . 50 Sent to State Comptroller $ 68, 932 . 50 Bail Received : $ 16, 250 . 00 Additional Activities : Probation given : Bench Trials held : Arraignments held : Dismissals granted : Bail Monies returned : Motion Hearings held : Weddings conducted : Arrest Warrants issued : Search Warrants issued : Orders of Protection issued : Conditional Discharges given : Small Claim Court Trials held : Certificates of Disposition issued : Restitution monies provided to victims : Commitments for Imprisonment issued : Eviction Proceedings and Hearings held : Former Judge Wallenbeck ' s cases researched, bail monies returned and restitution monies paid to victims . Respectfully submitted , x W i 0&oZ46in�L RAYMOND BORDONI • Town Justice H :\Annua1Report2001 . duc -\ TTACHME NT TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO: TOWN OF ITHACA TOWN BOARD FROM: JONATHAN KANTER, DIRECTOR OF PLANNING RE: ROUTE 366 BRIDGE PROJECT — LIGHTING OF PEDESTRIAN PATHWAY DATE: FEBRUARY 8 , 2002 The Transportation Committee at their February 7th meeting requested the addition of an agenda item for consideration at the Feb . 11 th Town Board meeting. It has to do with the lighting of the pedestrian pathway that is part of the Route 366 Bridge project. The Committee asked me to prepare a draft resolution for the Board's consideration to request that the State consider the addition of lighting along the pedestrian pathway as part of the overall State project budget and design. Up to this point, the State has said that it would not consider lighting of the pathway as part of the project, and that it would be up to the Town and Cornell to install any lighting of the pathway, if we decide that we want lighting, and if we did, that the State would allow us to install the necessary conduit during the construction project, so that the ground/pathway would not have to dug up again after construction. Cornell previously indicated to us and the State that they thought that lighting was an important safety issue for this pathway, and that not lighting it could be a safety/liability issue. The Town has not previously had a policy regarding the lighting of walkways or trails . The Transportation Committee came to a consensus at their meeting that the Town should support the lighting of this particular pathway, and that the Town Board should try to get the State to include, pay for and install lighting of the walkway. While the Public Works Committee will be discussing the more general issue/policy of lighting of Town walkways or trails at the Feb . 26th meeting, the Transportation Committee felt that waiting until then would jeopardize the possibility of the State considering the addition of lighting to their bridge project. Attached is a draft resolution for the Board ' s consideration. Bill Lesser and Tom Niederkorn, along with Fred Noteboom and me, were present at the Transportation O) Committee meeting, and we will all be available to discuss this further with the Board at the February I Vh meeting . Att . ATTACHMENT # 6 2001 Annual Report Ithaca Town Clerk Records Management The Town is fortunate to have a fully equipped records center with more than enough room for the Town 's growing number of records . The Town ' s inactive and archival records have been properly stored in this central location . During 2001 , the Town Clerk' s office spent considerable time and attention creating finding aids for locating the Town's stored records. Carl Valentino creaked an electronic directory of the Town Clerk's stored records , and staff began work on a town-wide directory . This involved a careful look at the Town 's many departmental databases , staff training , and ongoing discussion . Creig Hebdon , Kristie Rice , Kathryn Prybylski , Susan Ritter, and Lisa Titti all devoted their time and attention to this project. All received in-house Access training and set about making the changes necessary in their departmental databases to make them compatible and ultimately able to be linked together and create, a town -wide directory of records . Together with the Town Clerk, they prepared a State Archives and Records Administration grant application requesting $ 12 , 868 to hire a consultant and clerical help to finish the project . If awarded , funding will be available to - begin the project in July 2002 . The other records management project undertaken was the physical storage of the Town's maps and drawings.. Many of these require permanent retention . Currently, the Town does not have the proper equipment to safely store these maps/drawings. Staff members mentioned above explored storage options and made a recommendation to the Town Clerk's office . This information was used to prepare another State Archives and Records Administration grant asking for $33 , 609 for the purchase of boxed roll files and two part-time clerks to sort , label , electronically index , and physically store the maps . If awarded , funding will be available to begin the project in July 2002 . Whether or not funding is awarded , staff has identified the above-mentioned projects as records management goals and will work to achieve them . Regarding public access of records , the Town Clerk has delivered all Town publications to the Tompkins County Library where they are available for review . Additionally , copies of all publications are available from the Clerk for review at the Town Hall . Efforts are made to respond efficiently and openly to all requests for information . The Clerk' s department has been working with 1'isa Titti , to develop procedures for posting information to the Town ' s website . Beginning with the January 2002 meeting , the formal actions from each Town Board meeting will be posted on the website within two-weeks of the meeting date . Clerk of the Board In planning for the 2002 Town Board meetings , the Town Clerk' s department has established the Wednesday before each Board meeting as the day on which to mail out the Board packet . To this end ; there will be a regular staff meeting on these Wednesdays to review the packet prior to its mail out . My objective is to give Board members sufficient time to review the information prior to the meeting . As discussed with the Board , the Town Clerk will begin to prepare summary minutes in addition to the usual "verbatim" minutes now prepared . This pilot project will allow the Town • Clerk' s department and the Town Board members to evaluate both practices and make a determination on how minutes should be prepared . License Sales and Permits 2001 saw no State directed changes in licensing/permitting procedures. There are expected changes coming in 2002 with regard to Hunting and Fishing licenses . If things go according to plan , the State will be providing agents with equipment for computer-generated licenses and maintaining a central database of license sales . This is not of real concern for the Town as we sell few hunting and fishing licenses . The Town Clerk's department recommends a review of the Clerk's Fees in 2002 . Many of our fees are below what is charged by other municipalities and do not cover the cost of the services rendered . Staff In 2001 , the Town Clerk's department lost one full-time employee when Debbie Kelley became Bookkeeper to the Supervisor and Receiver of Taxes . She has retained her appointment as Deputy Clerk and is available to fill in when needed . Carrie Whitmore took on Ms . Kelley' s responsibilities and was promoted to Deputy Town Clerk and Deputy Receiver of Taxes . An additional part-time Typist , Lori Quigley, was hired to. provide general clerical assistance . Mary Bryant was appointed as a third Deputy Town Clerk to fill in for Carrie during her maternity leave . She will remain a Deputy Clerk and be available to occasionally fill in . In closing , I would like to thank the Board for my reappointment and look forward to serving you in 2002 . LU l� T OWN O F I T HACA TOWN CLsERK ' S 2001 ANNUAL l:ZRF" C> 2 r • RECEIPTS SPORTING LICENSES 1 , 431900 MARRIAGE LICENSES 1 , 680 . 00 MISC . COPIES 281 . 05 COPY AERIAL PHOTOS ZONING ORDINANCE 314 . 50 SUBDIVISION REGULATIONS 9 . 00 ENVIRONMENTAL REVIEW 2 . 50 OPEN SPACE REPORT 1984 NOISE ORDINANCE 4 . 00 SIGN ORDINANCE 9 . 00 ' TAX SEARCH 600 . 00 WATER & SEWER :SEARCH RETURNED CHECK — CLERK MARRIAGE TRANSCRIPT 250 . 00 POSTAGE 1 . 03 COMPREHENSIVE PLAN 24 . 00 AGRICULTURE REPORT 2 . 00 RETURNED CHECK -- W& S 45 . 19 RETURNED CHECK -- TAXES 50 . 00 OPEN SPACE REPORT 1997 5 . 30 WETLAND GUIDELINES ZONING MAP 23 . 50 SIX MILE CREEK REPORT USE OF PARKS & BLDG 275 . 00 SPCA IMPOUND FETES 545 . 00 VOTING MACHINE FEE 250 . 00 GAMES OF CHANCE: LICENSES BINGO LICENSES 843 . 75 BINGO FEES 104961 DOG LICENSES 9 , 401 . 50 BUILDING PERMIT 36 , 655 . 00 BUILDING PERMIT EXTENSIN 740 . 00 FOUNDATION PERMITS 2 , 287 . 50 CERTIFICATE OF OCCUPANCY 750 . 00 TEMP . CERT . OF OCCUPANCY 4 , 307950 OPERATING PERMITS 8 . 450 . 00 FIRE SAFETY INSPECTIONS 1 , 525 . 00 SIGN PERMITS 716 . 61 ZBA AREA & USE VARIANCES 2 , 340 . 00 • ZBA SPECIAL APPROVALS 2 , 440 . 00 SUBDV . REV . FINAL PLAT 470000 SBDV , REV , PLAN REAFFIRM 80 . 00 SITE PLAN INIT . APL , FEE 650 . 00 SITE PLAN PRELIM . PLAN 675 . 00 SITE PLAN FINAI, PLAN 1 , 780 . 00 ASS . MTG . FEE P . H . PROCE 200 . 00 TOTAL RECEIPTS 80 , 218 . 54 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 11 , 556 . - PAID TO SUPERVISOR FOR PART TOWN FUND 64 , 066 . 61 PAID TO NYS DEC FOR SPORTING LICENSES 1 , 345 . 00 PAID TO COUNTY TREASURER FOR DOG LICENSES 1 , 514 . Si PAID TO AG & MARKETS FOR DOG LICENSES 285 . 00 • PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 945 . 00 PAID TO STATE COMPTROLLER FOR BINGO LICENSES 506925 TOTAL DISBURSEMENTS 80 , 218 . 64 a TEE — ANN HUNTER , TOWN CLERK JANUARY 28 , 2002 TOWN OF ITHACA Highway Department Annual Report 2001 The Highway Department had several personnel changes this year . Ray Manning returned after a prolonged absence due to a back injury and subsequent operation and recovery. Welcome back . During the past few years it had become apparent that the Highway Department required more technical assistance on the variety of public works projects we are responsible for — surveying, inspections, as-builts, design, etc . The Engineering Department has been increasingly busy with other projects . Thus, a position was created entitled Senior Engineering Technician . Craig Ballard was promoted from Engineering Tech-iician to Senior Engineering Technician and Joe Slater was hired as the Department' s Engineering Technician . These positions will go a long way towards filling the gap in getting -the technical information, computer-aided design, field layout, and other aspects of planning and constructing projects . A strong element of quality assurance has been achieved through close cooperation between our technical support staff and our crews in the field. Another area of responsibility that requires increasing attention is a person to work on building maintenance, electrical work, plumbing, etc . The Town created another position entitled Maintenance Worker. This person works through the Highway Department and is asked to work at all Town facilities — Highway, Town Hall, Sewer Pump Stations, Water Tanks, Park structures, etc . We hired Joe Hulbert. Welcome and congratulations to, the new hires and promotions . This year the Highway Department conducted training in surveying, confined space entry, and trenching safety . We continued all of our annual training requirements that entail many areas . Our initial training takes about 6 hours per person. Our annual training requires approximately 16 hours per person. The Safety Committee, in which Fred Noteboom chairs and Judy Drake co-chairs, finished a Safety Policies and Procedures Manual . This will be presented to the Town Board for "their approval in 2002 . ® Purchases made in 2001 include a single axle plow truck, a 1 -ton truck with plow and combination box, a pickup`truck with plow, a utility van used by the Engineering: Technicians, a Bob-Cat skid steer_ loader with attachments, and a leaf vacuum:, We also built a trailer for fi ansportng the Bob Cat. A jeep for the Zoning Department was purchased through the Highway Department. We acquired four traffic counters so that we can compile data for various departments and committees to help improve present and future transportation endeavors . The Town contracted with the local architectural design company of Hascup and • Lorenzini to design renovations to and expansion of the Highway facility . This will allow for more heated storage for the trucks and equipment, more office space, a larger mechanical garage, larger break room, a separate conference room, expanded locker room, and a more efficient physical lay-out of all our spaces . This project is much needed and will accommodate our expanded responsibilities And staffing for years to come . Highway Work This year we completed underground drainage (piping) on both Elm Street Extension and West Haven Road . Park Lane, John Street, Cayuga Street Extension, and King's Way were paved . King' s Way is the old E . King Road that was turned over to the Town by the County. New York State Department of Transportation repaved the " truck pull off (to. check brakes) " area at the same time as the Town repaved the rest of the road and renamed it.. The administrative staff oversaw the reconstruction of Maple Avenue . Suit Kote completed that work. Other maintenance work was done including ditching, brush and leaf pickup, tree trimming in rights-of-way, road signs, and snow removal . Parks and Trail Work The Highway crews completed construction of Vincenzo Iacovelli Park on the South Hill . Leathers and Associates helped by designing and getting volunteers to help build the play structure . East Shore Park maintenance responsibility was taken over by the Town. The pavilion was constructed late in the year. This has become a very popular community park . The property and topographical surveys were done for the William and Hannah Pew Trail . Preliminary design of the trail and associated improvements were begun. Ten ornamental Weeping Cherry trees were given to the Town through a new program by the Central New York Nurserymen' s Association to encourage tree planting by municipalities . We planted one tree at each of our major park sites . Other maintenance and mowing work was done. Sewer Work The' Hanshaw Road back lot sewer was re-lined during 2001 . The Highway Department' s Administrative staff oversaw this work. The Highway Department crews Performed landscape renovation and seeding. Tree and shrubplantiugs� will be done in the spring 2002 for each of the affected properties . Regular' maintenance on sewer lines was conducted including mowing rights-of-way, cleaning sewer blockages, repairs to mains and service laterals, video inspections, pump station maintenance, and adjusting manhole frames and covers for paving operations . There has been an ongoing problem with grease build up in the sewer lines, causing • blockage that the Town has to clean, in the East Hill Plaza area . We have been working with Ashley Management (property owner of East Hill Plaza) to resolve the problem. This will continue in 2002 . Water Work During 2001 the Town started work on improvements on the West Hill water line and tank. The Administrative staff oversaw this project . They also inspected the water line going in at the Paleontological Research Institutions new Museum of the Earth building. There were 20 water main breaks that needed the Town' s attention. Of those breaks repaired, two were done for other entities — one for the Village of Cayuga Heights and one for the Town of Dryden. We will continue to support our neighboring municipalities . The Town of Dryden is now using their own forces to fix water main breaks and the Town of Ithaca will be happy to give technical support when necessary . The Town crews replaced five fire hydrants and repaired ten more . They also continued valve box maintenance throughout the Town. Fall protection rails were installed on Trumansburg and Hungerford Hill water tanks completing this work on all Town water tanks . New fiberglass control buildings were installed at Sapsucker Woods Road and Pine Tree Road tanks, bringing the telemetry controls above ground — eliminating confined space problems. The Highway Department continued in 2001 to improve the quality of work that the staff does_ We continue to work closely with Accounting, Engineering, Planning, and Building acid Zoning through the Town Clerk' s office so that we can achieve. the results that the residents and Town Board desire . We continue to expand our search for alternative methods of operation that would allow the Town to be more environmentally friendly. We. have eliminated the Town' s use of herbicides and pesticides and will. continue this in the future . We are working with various committees and boards to help find solutions to our neighborhood traffic problems and provide our resident with aesthetically appealing landscapes that the Town is proud of. • These efforts will take all of us working together to find equitable and cost effective solution, 8 , 2001 TOTAL HOURS WORKED FOR HIGHWAY DEPARTMENT Regular OT Water 3,398 . 50 Water 258.50 Parks 61855 . 50 Parks 310.00 Water Admin . 458.50 Water Admire . 2.50 Sewer Admin . 400 .00 Sewer Admin . 0. 00 General Repairs 17, 661 . 60 General Repairs 95.00 Sewer 21449 .00 Sewer 134 .00 Perm. Impv . 81063 .25 Perm. Impv . 188 .75 Machinery 21301 .00 Machinery 25 .50 Br . & Weeds 31306 . 50 Br. & Weeds 36.50 Snow Removal 11871 . 50 Snow Removal 1,252. 75 2001 Work Hours for Highway I Br. & Weeds Snow Removal Parks � 15 % 7% 4 'Y° Water Machinery 7 % Water Admin. 5 % 1 % I Perm. Impv. Y< R _Sewer Admire. I 1790 i Sewer 5 % General Repairs f 38 % f 2001 Overtime for Highway Water Admire. Parks 0 % Water 13°U 'Sewer Admin' 0% I vL y a `_. General Repair Snow Removal 4 % 55% _Sewer r 6 % Machinery Perm. Impv. Br. & Weeds 1 % 2% General Repair regular hours includes all fringe hours off. 2/6/02 o =r3 m o m D D tD (D a Cl 3 3 o a � < m o < W m O Ul Co Qn O (P O CIS O 0 0 0 0 0 0 0 0 ti 0 } - - Oo 0 0 o co 0 0 0 0 o CD { o o o 0 0 0 0 0 0 0 �{ y ec r Water ryP • > 3XC"Jia � S ►-+ N W )PL CJl V v* G> ` : : sc� t�s ,- ` ! O -' ` J� CJt 00 W CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CD ED Genera] „ Repairs i Water y x rR } r T CD \ \° \ \0 \ \ \ \ CD General 0 0 0 0 0 0 0 0 (D j Sewer Repairs z _ ` Sewer v v v v A v 00 O r _� C Perm. 0 0 0 0 0 0 0 0 0 0 O Perm. ` _ ! ;$ r + Y ��� Tnlpv. Owe -.r e r'r "^t 'H 3 �"t - may' Fry "� .,� t.• O D6 v Cn � 0 W V Machine ry Q O _ Machinery -; . ►'h o 0 0 0 0 0 0 0 0 0 Br k r Weeds . H r- s `• r Br n r INN" Weeds ..ROW ►+• _- t;.:. � 3 IffAe 0 fN o 3 CD cD ? 3 0 m CD Water x > -s _ -, 0) -� Snow $` D D cD CD i Adnlin x 3 Removal =\ Q D (D 0 0 9 X Sewer s� .,v � s kr '¢✓ O �i ,. _ " ti 3 �• 0 1 Admin. rn x Water O i a y Y T O Admin Parks _ (D Sewer Admin, 0 I Co I Co 0) N AC3lNC3l �Al 000 Parks r _: I o o e\ 0< 0 0 0 i ❑ ® ❑ 0 0 0 '0 0 0 Co H H H H . ® ® ' ® .® rn NrnCo � w tQJ N F•t F� ' '''t-� �O .�G �0 ..a O O O o o X o \ ° o O 0 N O W CITY Co a) 4 -� 0 0 0 0 o b0 o 0 1 1 1 ' Town Engineer's Annual Report for 2001 GENERAL Staff 2001 has been a year of many changes, including staff. After seven years with the Town of Ithaca, Civil Engineer Chuck White resigned from the Town March 9 to accept a position with a consulting Engineering firm in the Syracuse area. Craig Ballard, Engineering Technician, was assigned to the engineer' s office for several weeks to assisting on the final design detailing of the Hanshaw Road Sewer Rehabilitation project and on other active projects. Kathryn Prybylski accepted the Civil Engineering Position vacated by Chuck White. Kathryn graduated from Cornell in May and started work on June I Vh . Prior to accepting a permanent position with the Town of Ithaca, Kathryn worked as a Student intern with the Town. Two Student Interns from Cornell started work for the summer on June 4, 2001 . Jenna Lewis is a Junior majoring in Materials Science and Engineering. Robert Pederofsky is a Senior majoring in Civil Engineering. Jenna and Robert were productive members of the staff and worked in a variety of areas including Surveying, Data Entry and Mapping. Craig Ballard was promoted to Senior Engineering Technician in July. He is responsible for providing technical assistance for Town construction projects, which include Highway, Parks, Water and Sewer Work. Craig will also be responsible for much of the survey work for planning and design of projects. The Engineering Technician I position vacated by Craig' s promotion was filled by Joseph Slater who started work on August 20. This position provides technical support, to the Highway Department under the direction of Senior Engineering Technician Craig Ballard. Operations & Facility Management Several sections of the original postal boxes have been retrieved from the temporary post office and have been set in place in the Hall by the Town Clerk' s office. The crew from the Highway Department did an excellent job in moving the heavy units. Wood trim has been installed around the boxes and was painted to match the other window trim. The Engineering Staff replaced the incandescent bulbs in the Lobby Globe lamps with high efficiency florescent replacement units. These units draw 26 watts of electricity while producing light equivalent to a 130-Watt incandescent bulb. They also have an estimated operating life of 10,000 hours compared to 1000 hours for standard bulbs, which will eliminate frequent awkward bulb changes in the hanging fixtures. The Carrier Comfortview software has been delivered and installed. The software allows us to monitor the operation of the HVAC system and make adjustments as needed. A number of floor tiles in the basement area were damaged by bumps that formed in the gyperete floor leveling material. The bumps were apparently caused by some form of chemical reaction in the material, which caused lumps to form, which expanded and raised areas of the tile to the point that cracks formed in the tile. The contractor and gyperete manufacturer had never seen this type of reaction before and samples of the raised spots were taken and analyzed. The test results showed concentrations of lime, but no answer to why they formed has been provided. A close examination resulted in finding over 60 damaged tiles in the basement. After several months of monitoring, no additional bumps have been found. The floor contractor patched the concrete and replaced the damaged tiles at no cost to the Town under the construction Warranty. During the year there have been several short-term power interruptions in the downtown area that have affected Town Hall. There have also been associated power surges, which have damaged some computer equipment. Additional surge protection has been added to protect sensitive equipment. The power interruptions have also affected the HVAC control system requiring resetting of the system. t TOWN ENGINEERS ANNUAL REPORT 2001 PAGE 2 of many changes, including staff. After seven years with the Town of Ithaca, Civil Engineer Chuck White resigned from the Town March 9 to accept a position with a consulting Engineering firm in the Syracuse area. Craig Ballard, Engineering Technician, was assigned to the engineer' s office for several weeks to assisting on the final design detailing of the Hanshaw Road Sewer Rehabilitation project and on other active projects. Kathryn Prybylski accepted the Civil Engineering Position vacated by Chuck White. Kathryn graduated from Cornell in May and started work on June I Ith Prior to accepting a permanent position with the Town of Ithaca, Kathryn worked as a Student intern with the Town. Two Student Interns from Cornell started work for the summer on June 4, 2001 . Jenna Lewis is a Junior majoring in Materials Science and Engineering. Robert Pederofsky is a Senior majoring in Civil Engineering. Jenna and Robert were productive members of the staff and worked in a variety of areas including Surveying, Data Entry and Mapping. Craig Ballard was promoted to Senior Engineering Technician in July. He is responsible for providing technical assistance for Town construction projects, which include Highway, Parks, Water and Sewer Work. Craig will also be responsible for much of the survey work for planning and design of projects. The Engineering Technician I position vacated by Craig' s promotion was filled by Joseph Slater who started work on August 20. This position provides technical support to the Highway Department under the direction of Senior Engineering Technician Craig Ballard. Operations & Facility Management Several sections of the original postal boxes have been retrieved from the temporary post office and have been set in place in the Hall by the Town Clerk' s office. The crew from the Highway Department did an excellent job in moving the heavy units. Wood trim has been installed around the boxes and was painted to match the other window trim. The Engineering Staff replaced the incandescent bulbs in the Lobby Globe lamps with high efficiency florescent replacement units. These units draw 26 watts of electricity while producing light equivalent to a 130-Watt incandescent bulb. They also have an estimated operating life of 10,000 hours compared to 1000 hours for standard bulbs, which will eliminate frequent awkward bulb changes in the hanging fixtures. The Carrier Comfortview software has been delivered and installed. The software allows us to monitor the operation of the HVAC system and make adjustments as needed. A number of floor tiles in the basement area were damaged by bumps that formed in the gyperete floor leveling material. The bumps were apparently caused by some form of chemical reaction in the material, which caused lumps to form, which expanded and raised areas of the tile to the point that cracks formed in the tile. The contractor and gyperete manufacturer had never seen this type of reaction before and samples of the raised spots were taken and analyzed. The test results showed concentrations of lime, but no answer to why they formed has been provided. A close examination resulted in finding over 60 damaged tiles in the basement. After several months of monitoring, no additional bumps have been found. The floor contractor patched the concrete and replaced the damaged tiles at no cost to the Town under the construction Warranty. During the year there have been several short-term power interruptions in the downtown area that have affected Town Hall. There have also been associated power surges, which have damaged some computer equipment. Additional surge protection has been added to protect sensitive equipment. The power interruptions have also affected the HVAC control system requiring resetting of the system. UTB prepl20021Februi3ryIERPT01sum.doc e TOWN ENGINEERS ANNUAL REPORT 2001 PAGE 3 Joe Hulbert started work as the Building Maintenance worker in July and has started right in on the list of maintenance work that has accumulated over the past year. Repair and maintenance work completed has included installation of a new curb at the Post Office entrance ramp, installing a new drain for the roof drain at the ramp and replacement of the old step at the back ramp with a new concrete ramp. He was assisted by several of the highway employees who worked very hard on some extremely stubborn concrete. Other work at Town hall included installation of a telephone line into the archive room, closing up holes in the old basement area walls that were left by duct removal and various small trim and painting jobs. Repair of the brick wall around the parking lot at the Town Hall was completed in August, including resetting all of the capstones and replacement of damaged bricks Records Management Engineering staff worked with all departments on implementation of the Town of Ithaca records management system. The system incorporates effective use of the various filing resources available in the Town Hall with a computerized database to keep track of the documents. Training on using the various database files is being done informally on an individualized basis. The Engineering staff is currently working with the Town Clerk/Records Management officer on developing a more efficient system for storing the archived maps and drawings. SARA has indicated that old drawings are best preserved lying flat as opposed to being rolled and stored in tubes. A plan using new map file drawer units is being considered, and grant money from SARA may be available for implementing the system. The drawings will be evaluated and the most important documents will be archived in the drawer system. Park and Open Space The Engineering staff is working with the Highway Department and Planning Department on the development of the Hanna Pew Trail Plan. Assistance provided includes project planning and development, survey work, design development and construction documents. Plan development was started in December after receipt of the survey data from TG Miller. Engineering Staff has also provided assistance on site layout for the Iacovelli Park construction which proceeded during the year. Highway The Engineering SUff completed the final design and construction documents for the Maple Avenue roadway and walkway improvement project, and the project was put out for bids to be opened April 5 , 2000. The Engineering Staff assisted with Contract Administration for the project, which started with the Award of the contract and Notice to proceed issued to Suitkote. Work started the week of September 17 with milling of the Road Surface and the project was substantially complete in November. The Engineering Staff has provided design and layout assistance on drainage for West Haven Road and Elm Street Extension. Survey Work to develop the maps for the Kings Way acceptance by the Town Board was completed by the Engineering Staff. UTB prepl20021Febru,iryIERPT01sum. doc TOWN ENGINEERS ANNUAL REPORT 2001 PAGE 4 911 /Emergency Operations Center Committee The Town Engineer represented the Town of Ithaca on the County Communication Capital Project Committee which reviewed several different sites and design configurations for the proposed 911 Dispatch Center, which will also be the base for the Emergency Operations Center. This facility would co-locate the 911 Call Center, currently located in cramped quarters at the Central fire Station, and the Emergency Management Coordinators Office, with facilities for an Emergency Operations Command Center. Several sites have been considered, including Hanshaw Road in Dryden, the airport CFR site, the Warren Road Public Safety Site and South Hill in the Town of Ithaca. Sites on South Hill include adjacent to Fire Station 5 and a possibility of co-locating with a proposal for a new Ithaca College Lifesafety and central services building. The South Hill sites have been ranked fairly high because of the proximity with a good transmitter site at the existing IC radio tower and sufficient space for the facilities. Preliminary cost figures were developed and evaluated by the County COMCAP committee. After review of operations and cost issues the site adjacent to Station 5 on the South Hill was determined to be the most suitable site for the center. Critical selection criteria included proximity to the Ithaca College antenna site, which could provide stand-alone coverage to a great part of the County, and the ability to share existing services in the Fire Station. The Town of Ithaca will have a representative on the building committee as the project develops Program development is being finalized and a schematic design has been prepared. The project will be coming to the Town Board for approval to use the Town owned property, and the County is preparing a memorandum of understanding. The project will also require a Special Approval by the Board of Appeals and Site Plan Approval by the Planning Board. The Town Engineer introduced the project to the Planning Board as a staff report at the August 20 Planning Board meeting. Tompkins County Emergency Management Planning Committee The Town Engineer has been meeting with the committee that is drafting the Tompkins County Comprehensive Emergency Management Plan. The plan is being developed with guidelines from the Federal Emergency Management Agency and includes provisions for coordination of response and recovery efforts to deal with major natural and man made emergencies or disasters. The plan will provide guidance for preparedness, response and recovery policy and procedures. The committee is meeting monthly and includes representatives from County and Municipal Agencies, including the Ithaca Fire Department, TC Health Department, Cayuga Medical Center, Public Works Agencies and the American Red Cross. The Tompkins County Fire and EMS Service provide coordination. DEVELOPMENT REVIEW Site work for the PRI Museum of the Earth started in September. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed the required sediment and erosion control measures and is maintaining them. No site related problems have been noted. Ecovillage has started the site work for the second resident group with construction started on the roadways and driveway . Stripping; of topsoil in the building area has started. Prior to the excavation work sediment control fence was installed below the construction area. Construction of fire protection improvements and sanitary sewers will start in mid- October. L: ITB prepl20021FebrutlrylERPT01sum.doc TOWN ENGINEERS ANNUAL REPORT 2001 PAGE 5 EARTH FILL PERMITS The City of Ithaca application for the proposed demolition and construction spoil disposal site on the Landstrom lot was submitted by the Superintendent of Public Works on April 16. The Town Engineer reviewed the application and determined that it was incomplete and has responded by letter to the City with a list of additional information required to complete the application. The interested parties in Newfield, Enfield and Finger Lakes Parks have been copied on all correspondence. One fill permit application is being processed for construction of two ponds on Tax Parcel 47.-2-6.2 on the east side of Coddington Road. The project will entail placement of approximately 3500 cubic yards of till excavated form the two pond pool areas. The project was started prior to the permit application and after protecting the area with silt fence the contractor stopped work until a permit was received. The site is within the Six Mile Creek Conservation Zone. The project has been reviewed by the Planning Board as part of the subdivision approval . Two permit applications for pond construction have been received for parcels on Coddington Road in September. Both applications have been reviewed and forwarded to the Zoning Board of Appeals for approval with a recommendation for approval by the Town Engineer. Two permit applications for pond construction have been received for parcels on Coddington Road. Both applications have been reviewed and forwarded to the Zoning Board of Appeals for approval with a recommendation for approval by the Town Engineer. The permits for Tax Parcels 47.-2-6.2 and 47.-2-6.52 were both approved by the ZE,A on October 15 , 2001 and the Town Engineer has issued the permits. An earth fill permit for approximately 200 cy of fill has been issued for 145 Bundy Road, Tax Parcel 26.-9-4. The fill material is coming from the Oakwood Lane Pump Station and Water Main project and is being used to level the yard on Bundy Road. STORM WATER MANAGEMENT East Hill The watershed model development has moved forward in conjunction with the development review of the Baker Institute project. The ArcView GIS software is being used to develop the watershed map information, and the CEDRA watershed modeling software is being utilized to evaluate the Hydrologic and Hydraulic characteristics. The Eastern Heights drainage improvement project includes the work nearing completion on Park Lane and the stabilization of the drainage channel above Rte. 79 adjacent to the Ewing' s property. L:ITB prep 120021FebruaryIERPT01sum.doc e TOWN ENGINEERS ANNUAL REPORT 2001 PAGE 6 WATER PROTECTS Integrated Water System Final project planning and design work on improvements for the integrated water system is on hold until completion of the revised SCLIWC agreement. A meeting of the Integrated Water System Committee was held on April 5 , 2001 at the Village of Lansing offices and the revised SCLIWC agreement was discussed. West Hill Water System West Hill Water System The Engineering Department completed final design work on a new pump station to replace the aging Cliff Street Pump Station. The City Board of Public Works reviewed the project on March 7, 2001 and granted approval with the condition that the Superintendent of Public Works approves the final plans prior to construction. The City planning staff also reviewed the site plan. Final Construction documents were prepared and advertised for Bid in May The Town Engineer worked with the City of Ithaca to finalize the site plan approval, which was granted on August 28. A construction contract was awarded to Adhan Piping. Installation of the Pump Station on Oakwood Lane and construction of 2000 feet of 10 Ductile Iron :Pipe was started in September. Work proceeded smoothly and substantial completion was reached in November. The Contractor completed basic site restoration this Fall and the Town of Ithaca Highway Department will be completing landscaping work around the Oakwood Pump Station site in the Spring. This will include new tree and shrub plantings in a plan developed with the City of Ithaca. Several tank locations to site a tank to reinforce the Trumansburg Road Tank are being evaluated and will be reviewed by the Public Works C;ommittee and the Planning Board. The Engineering Staff is continuing to work on preliminary plans and an engineering report for the part of the West Hill Water System behind the Biggs complex and the Hospital. This is an old watermain and as the Hospital complex has developed over the years, significant re-grading has occurred which has resulted in sections of the line being covered by over 20 feet of fill. This makes locating and repairing the line very difficult. Relocation of a portion of the line will be considered for construction and plans are being reviewed along with the development plans for .the Biggs A building. Sapsucker Woods Road Watermain The contractor for the Lab of Ornithology project completed installation of a new 12" watermain along Sapsucker woods Road in September Water System Mapping and Model The Engineering staff, including student interns, has been continuing to update the electronic database for the water system. This information will be used to update the Town-wide water system hydraulic model, and will be used to provide information to locate water mains in the field. These tools are important for effective maintenance of the water system. Hanshaw Road Water Main Preliminary planning to replace portions of the Hanshaw Road watermain between Warren Road and Sapsucker Woods Road is continuing. This watermain is the same age and condition as the Warren Road watermain replaced last year. This work would be coordinated with the proposed County Project to reconstruct Hanshaw Road, which is tentatively scheduled for 2002 . Much of the water main is located directly adjacent and below the County storm drainage system. L:ITB prepl20021FebruarylERPT01sum. doc TOWN ENGINEERS ANNUAL REPORT 2001 PAGE 7 Ithaca College Pump Station Ithaca College has seen an increase of water consumption due to recent expansion projects and enrollment increases. The current IC pump station, which is owned and operated by the College, includes two pumps, which are currently running at capacity almost 24. hours per day. The college is planning to replace the two pumps with two larger pumps to handle the increased water demand. The Town Engineer is reviewing the design to ensure that the existing Danby Road Tank distribution system will provide adequate flow to supply the new pumps. Ithaca College is currently using up to 400,000 gallons of water per day at peak times. SEWER PROJECTS Joint Sewer Agreement The SJS partners are continuing to work on the revised agreement for the Ithaca Area Waste Water Treatment Facility and jointly used interceptor sewers. Intermunicipal Sewer System The Intermunicipal Sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership in the sewer system . A workshop was held on February 10, 2001 to review the agreement and solicit comments from the elected officials of all six of the municipalities involved in the project. The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden, plus the three potential partners which are the Village of Lansing, the village of Cayuga Heights and the Town of Lansing. The group is also working on the scope of the Environmental Impact Statement required by NYSDEC. The group is also working on the scope of the Environmental Impact Statement required by NYSDEC. A public hearing for comments on the draft scope of the EIS for the project was held by DEC on September 6. Some additional funding for the IAWWTF and VCHTF has been announced for improvements for phosphorus removal of these plants. The Town Engineer has been working with other municipal engineers and Stearns & Wheler to finalize a proposal and scope of work for the final design of phosphorus removal facilities for the IAWWTF. A facility report with recommendations for the facility is due from Stearns & Wheler and should provide the information that the municipal boards need to approve funding for the final design of the project. The Town Engineer has been reviewing the improvements to the interceptor and transmission sewers that the City has proceeded to construct without the approval of the Town. The Town Engineer requested additional information from the City detailing the capacity and costs of the improvements made during the reconstruction of Rte. 13/96, and the Lake Source Cooling Project. Once the Town Engineer has received the data, a recommendation regarding the appropriate contribution for the project will be presented to the Town Board . Northeast Sewer Improvements The Engineering Department completed the design and contract documents for realigning the Hanshaw Road sewer main from the Village of Cayuga Heights line to Warren Road. The site was surveyed after the residents were notified of the maintenance work and brush was cut. Several of the residents expressed concern because fifty (50) willow and poplar trees were identified as being directly over the back lot sewer line. These trees are potential hazards to the sewer because of the water seeking nature of the roots. Access to the sewer easement also required stabilization of a 10-foot wide strip over the sewer main. A public meeting held on February 5 at the Northeast School resulted in a number of concerns from the residents regarding tree removal and environmental impacts of the project. An environmental review of the project was completed and the resident questions were addressed prior to a second public meeting held on March 21 , 2001 . Bids were received on April 3 , 2001 and the Town Board approved an award of contract. New easements were prepared for the UTB prep 120021FebrusirylERPT01sum.doc i TOWN ENGINEERS ANNUAL REPORT 2001 PAGE 8 effected properties and staff worked with the residents to have them executed. An agreement was negotiated with the Beyenbach' s to assist in the relocation of the tree house over the right of way The Hanshaw Road sewer main contract was awarded to Pipelining Products, Inc. , and construction started with clearing work on July 9th. The Contractor completed the Hanshaw Road sewer main contract in August. The Town Highway Department is completing the restoration of the site, which includes replanting trees and shrubs according to plans developed with the individual property owners. West Hill Sewer System The sewer line on the east side of Trumansburg Road from the City line north to the Biggs complex is one of the oldest sewer mains in the Town. This sewer, which serves the Hospital and the Lakeside Nursing Home, is old vitrified clay tile and is at capacity as well as :requiring frequent maintenance for cleaning and root removal. The line is also a significant source of infiltration into the sewer system. The Town Engineer is in the process of developing a design and construction plan for replacement of this sewer line. Survey Work for the replacement of the Trumansburg Road Hospital sewer line was completed by the Engineering Interns in August. Survey work on the north end of West Haven Road to evaluate the best way to provide sewer service to EcoVillage property was also completed and a preliminary plan for a sewer main was completed. East Hill Plaza The Town of Ithaca. sewer system serving the East Hill Plaza, has required cleaning several times of year due to significant grease buildup in the sewer lines. Town staff has identified the sewer owned by Cornell University serving the plaza as the source of the grease:. Several restaurants and the P&C grocery are located in the plaza and are the probable source of the grease. The Town of Ithaca sewer use law prohibits the discharge of grease in high volumes to the sewer system. The Property Managers who manage the plaza for Cornell University Real Estate have disputed the assertion that the plaza is generating the grease discharge. Town Staff have recently used the Video Inspection system to evaluate the sewer line for services that are the source of the grease. These sources will be required to install and properly operate effective grease traps to eliminate the problems. The Plaza has been billed for the cleaning of the sewer lines. LATB prep120021Febru;3ryIERPT01sum. doc 1 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM: JON KANTER, DIRECTOR OF PLANNING T RE: SUMMARY OF 2001 ACCOMPLISHMENTS & 2002 PRIORITIES AND PRESENTATION OF 2001 ANNUAL REPORT DATE : FEBRUARY 1 , 2002 I am pleased to present the attached Annual Report for 2001 on behalf of the Town of Ithaca Planning Department. For easier reference, I have compiled the following summary highlighting Planning Department accomplishments during 2001 and possible priorities for 2002 . 1 ) Codes & Ordinances Committee : Completed review and revision of proposed draft of revised Zoning Ordinance and Map. Circulated draft to Town boards and committees for internal review _ and comment. Priorities for 2002 : (a) Completion of Zoning Ordinance Revisions (public information meetings, preparation of Generic EIS , public hearings, enactment) ; (b) other code revisions/enactment (refer to attached list of "Work Plan Priorities for 2002") . 2) PDR — A rig cultural Easement Program : Obtained approval from Park Foundation to transfer $39, 875 grant from previously approved property to a new property on West Hill . Currently negotiating with owners to acquire agricultural easement on their 49+/- acre property. Priorities for 2002 : Complete agricultural easement acquisition on West Hill property (which would be the first such acquisition by the Town) . Initiate other agricultural easement negotiations. 3) Transportation Initiatives : Through Town of Ithaca Transportation Committee, made progress on (a) discussions with NYSDOT and Cornell to finalize Route 366 Bridge Project; (b) reviewed County Freight Transportation Study and coordinated neighborhood input regarding proposed designation of Pine. Tree Road as a truck route (as a result, County consultants will not include a recommendation to designate Pine Tree Road as a truck route) ; (c) worked with Forest Home on Traffic Calming Study; (d) began discussion of townwide Transportation Plan. Also continued participation in TI'CTC Planning Committee . Priorities for 2002 : Through Town of Ithaca Transportation Committee, initiate elements of townwide Transportation Plan . The Town of Ithaca' s Director of Planning was elected as Vice Chair of the ITCTC Planning Committee for 2002. 4) Capital Project Planning and Budgeting : Capital Project Committee prepared a several year capital program, including a capital budget recommendation to Town Board for 2002. Priorities for 2002: Continue developing a multi-year capital program and focus on recommendations for 2003 , 2004 capital budgets . Goal is to ultimately come up with a five-year capital plan. 5) Lake Source Cooling — Monitoring: Coordinated with consultants (Benchmark Environmental) to participate in Lake Source Cooling monitoring process, including attendance at Data Sharing Group meetings. It appears that much useful data is being collected, so far documenting that Lake Source Cooling has had insignificant impacts on Lake water quality. Priorities for 2002 : Continue working with Benchmark to monitor Lake Source Cooling data collection and analysis process . 6) Proposed South Hill Conservation Zone : Coordinated with Town Board' s subcommittee, Ithaca College, and our consultants (Wesley and Ostman) to review/confirm elements of the Ithaca College ecological/plant study, and came up with proposal for revised boundary for ,South Hill Conservation zone. Priorities for 2002 : Finalize South Hill Conservation zone proposal . Hopefully, combine with rest of Zoning Ordinance and Map revision process for enactment during 2002. 7) Development Reviews : (a) Completed approvals of EcoVillage Second Neighborhood Group and overall SLUD ; (b) dealt with Steeples Glen proposal and follow-ups with owner (Paolangeli) ; (c) reviewed and approved numerous Cornell projects (Wrestling Facility, Oxley Parking Area, Baker Institute expansion) and Ithaca College projects (new parking lot, Campus Safety/General Services Building, Physical Plant Shop addition, temporary office building). Also worked with Ithaca College on their Master Plan. 8) William and Hannah Pew Trail : Made progress on implementation of trail design and development. Obtained signed agreement from NYSDOT regarding grant for trail work. Contracted detailed surveys and appraisals of parcels involved. Obtained the necessary subdivision approval from the Planning Board. Priorities for 2002: Prepare preliminary design plans, meet with neighborhood to discuss trail and plans . Engineering and Highway Depts . to complete Ewing drainage improvements . Complete necessary land/easement conveyances (Baldwins, Colles, Ewings, Ngates) . 9) County Re-apportionment and Lawsuit: Participated in County re-apportionment process. Prepared maps and analysis assistance during process of lawsuit against the County. 10) Regional Sewer Draft Environmental Impact Statement (DEIS) : Participated with other municipal representatives and DEC in the Draft EIS scoping process and initiating the preparation of the growth inducing impact analysis in the DEIS Priorities for 2002 : Assist with completion of Draft EIS . Att. 2 TOWN OF ITHACA CODES & ORDINANCES COMMITTEE WORK PLAN PRIORITIES FOR 2002 Based on a discussion at the January 16, 2002 meeting, the Codes and Ordinances Committee determined that the following are work plan priorities for 2002 and beyond. These have been listed in priority order, starting with the highest priorities. HIGHEST PRIORITY 1 ) Enactment of Revisions to Zoning Ordinance and Map (refer to outline of timeframe and elements for completion of zoning revision project - 12/ 12/01 ) 2) Revision of Local Law No. 4 of 1993 establishing the Conservation Board 3) Enactment of Outdoor Lighting Ordinance 4) Further :Revision of Telecommunications Law (amending Local Law No. 4 of 1998 , as amended by Local Law No. 5 of 2001 ) 5) Revision of Local Law No. 10 of 1994 establishing Town Clerk, Building, Engineering, Planning and Other Fees NEXT PRIORITY 6) Enactment of Water Resources Protection Ordinance(s) (including provisions for Stormwater Management and Stream Buffers) 7) Revision of Subdivision Regulations 8) Revision. of Town Environmental Review Law (Local Law No. 5 of 1988) * The Committee decided to hold off on these items until after the Zoning Ordinance revisions are completed. Town of Ithaca Planning Department February 1 , 2002; Ithaca 1/jkanter/acd vefiles/coc/2002workplanpriorities2.doc TOWN OF ITHACA PLANNING DEPARTMENT ANNUAL REPORT FOR 2001 DEVELOPMENT REVIEW A major portion of Planning Department time was spent in support of the activities of the Planning Board in the review of subdivisions, site plans, special approvals, recommendations to the Town Board, and other planning activities. A " Summary of Town of Ithaca Planning Board Actions - 2001 " is attached to this report. The Planning Board approved a total of 61 actions during 2001 , including a total of 13 subdivision approvals, 38 site plan approvals, 5 sketch plan reviews, 2 recommendations to the Town Board or Zoning Board of Appeals, and 3 modifications of previous conditions. Planning staff also spent a considerable amount of time in review of institutional development projects by both Cornell University and Ithaca College. Pending development anticipated as a result of the final approvals granted by the Planning Board in 2001 include: 7 new potential residential building lots, a new Italian eatery on Danby Road, and construction of 30 new homes in the Ecovillage Second Neighborhood. Also approved was the renovation of the County Biggs A Building for the proposed Cayuga West Professional Campus . However, the sale of the Biggs A Building to that developer did not go through. A new owner has purchased the building from the County, and will probably result in new plans being submitted for Town approval. Potential institutional development includes : Cornell University' s 41 ,000 s.f. Baker Institute expansion, a 15 ,000 s .f Wrestling Facility, and a 16,000 s.f Carpenter and :Paint Shop building in Precinct 7 . Additionally, Ithaca College received approvals for a 13 ,365 s .f. General Services/Campus Safety Building, a 213 space new parking lot, a 10,900 s.f. Temporary Office Building, and a 4, 160 s .f. Physical Plant Shop Addition. The Linderman Creek Phase H development project is pending in the upcoming year. The Planning Board reviewed a sketch plan proposal in 2001 for approximately 96 apartment units in 12 buildings on 14+/- acres of a 42+/- acre parcel on Mecklenburg Road (adjacent to Phase I development) . The ;project, like Linderman Creek Phase I, will include affordable housing units for low-income renters . . Another Multiple Residence project proposal, Steeples Glen, underwent sketch plan discussions and much staff review time, but was withdrawn by the applicant. Planning staff began. utilizing the Development Review database developed by planning intern Nippawan Nitiprapa. in 2001 . In addition to being a records management system for all development review files in the Planning Department, the database can also generate several types of reports from brief to detailed. Attached is a simple table illustrating development review projects received in 2001 . Please note the table shows only those projects that were logged and created in 2001 . It does not include those projects that were logged in prior to 2001 but received final approval in 2001 . A summary of "Development Review Accounting for 2001 " is attached to this report. The attached spreadsheet provides an overview of application and development review fees collected in 2001 , as well as a summary of all projects open and/or closed in 2001 . Significant Planning staff time was also spent on the following development review activities : Plan Compliance and Inspections : The Planning, Engineering, Zoning and Highway Departments continued to work together to coordinate development inspections and compliance issues . Zoning Board SEQR Reviews : The Planning Department staff prepared 36 SEQR (State Environmental Quality Review Act) reviews for the Zoning Board of Appeals in 2001 , including Environmental Assessment Forms and staff recommendations on environmental impact for the Zoning Board of Appeals on area and use variances and special approvals. Planning staff attended ZBA meetings to provide technical assistance to the ZBA. Town Board SEQR Reviews : Staff prepared 8 SEQR reviews in 2001 for local. laws and other Town Board actions . PARK, RECREATION AND OPEN SPACE PLAN IMPLEMENTATION Purchase of Development Rights (PDR) Program: One new appraisal was completed for a 49 +/- acre property of potentially interested owners . The agricultural easement negotiations on that property will continue into 2002. The owners have decided to obtain their own appraisal as a comparison. The Town received approval from the local foundation to transfer the $39,875 grant from another property to the new property that is under negotiation for an agricultural easement. The Agricultural .Land Preservation Committee met several times in 2001 . Town Board member Bill Lesser was nominated and agreed to Chair the Committee. Discussion items included property priorities for easement acquisitions, the overall state grant application process, and how to get more landowners interested in the PDR program. Although it was initially agreed that the Town should try to assemble a comprehensive package of agricultural easement proposals for the 2001 grant application cycle, it was not possible to obtain enough interest from landowners to prepare an attractive and competitive application. The grant application for funds under the NYS Clean Water/Clean Air Bond Act and Environmental Protection Fund that had been submitted to the State Dept. of Agriculture and Markets for the PDR program in 2000 was not approved. State representatives indicated that other areas of the State received higher priority for limited grant funds because of higher development pressures and more imminent loss of productive farmland. The Town Board authorized additional funds to be placed in the Parks and Open Space Reserve Account, which has a balance of $ 181 ,094 as of the end of 2001 . CONSERVATION BOARD The Planning Department provided regular staff support to the Conservation Board during 2001 . Staff attended Conservation Board meetings , organized and attended numerous field trips, and provided support to several Board committees, such as the Environmental Review Committee 2 and the Stream Buffer Ordinance Committee. Notable projects or activities the Conservation Board was involved in during 2001 include: Revise Stream Buffer Ordinance: Board members spent considerable time educating themselves on the functions and values of stream buffers, such as in sediment trapping and erosion control, filtering out pollutants, and supporting terrestrial and aquatic habitats. Members read materials and viewed video tapes that had been on loan from the Cornell/Tompkins County Cooperative Extension. Board members them focused attention on the proposed stream buffer ordinance. This is the ordinance that had been drafted earlier by the Water Resource Ordinance Committee, and had been presented to the Codes and Ordinance Committee. Conservation Board members, while enthusiastic and supportive of the buffer concept, found the proposed ordinance difficult to read and understand, and suggested that modifications be considered. A committee was formed to examine the ordinance and to make appropriate modifications . Modifications have been made, and Committee members recently sent a draft to Dr. Rebecca Schneider, a Cornell University professor in Natural Resources who has expertise on the issue of stream buffers, and has offered to provide input on this draft ordinance. Committee members are currently awaiting her comments, and hope to meet with her in the near future. The ordinance will then need to be reviewed by the entire Conservation Board before being sent on to the Codes and Ordinance Committee. Committee member , Lenore Durkee, provided an article in the Town's Fall newsletter, on the value to land owners of retaining stream buffers . Review and Evaluate the Proposed Draft Natural Heritage Preservation Program: Board members reviewed the draft Natural Heritage Program document (prepared by Frantz and . Associates), that outlines a program intended to protect scenic and environmentally sensitive lands in the Town by purchasing the development rights . The Board was asked to focus on the question of whether the criteria used in selecting the specific sites within the Town has actually generated the correct results . Essentially this meant looking at the properties that were selected, and their rankings, especially those ranking the highest and lowest, and determining if they really merit that ranking. In late summer/early fall Board members conducted several site visits to examine properties that were identified in the program as candidate parcels . The site visits proved very helpful in thinking about the criteria that was used. More site visits are proposed for the spring (when plants and trees are leafed out and can be better identified) after which members hope to provide more feedback on the proposed program. Not all the properties can be site visited, due to hazardous conditions, such as steep terrain, or extremely dense vegetation that makes access onto the property very difficult. Modifications to the South Hill Conservation Zone: Conservation Board members have been involved in discussions concerning modification to the South Hill Conservation Zone, on Ithaca College's property. These discussions were prompted by Ithaca College's assertion, based on their consultant's survey and report, that certain areas on South Hill did not merit Conservation 3 Zoning. Conservation Board members, along with other Town representatives, attended site visits to South Hill, to examine the areas in question. One field visit was conducted by Ithaca College representatives, along with their consultants , and another site visit was conducted by the Town's hired consultants, Nancy Ostman and Robert Wesley. Ostman and Wesley concurred with some of Ithaca College's findings . Conservation Board members subsequently discussed the finding of both consultants reports, and agreed to recommend modification of the Conservation Zone boundary. Meetings to discuss the recommendations between the Town's South Hill Committee and Ithaca College representatives are forthcoming. Environmental Review Committee: The Environmental Review Committee (ERC) continued to provide useful comments to the Planning Board on various development proposals. Parking lots seemed to be a prevalent topic for the ERC in 2001 , with both Cornell and Ithaca College proposing large expanded parking lots . Cornell's Oxley Site Development was considerably modified after CB comments outlined serious concerns for the projects proximity, and potential impacts, to Cascadilla Creek. Planning Department staff coordinated site visits and meetings for the various projects that were reviewed. CODES AND ORDINANCES COMMITTEE The Planning Department provided staff assistance to the Codes and Ordinances Committee in 2001 . Zoning Ordinance Revision: The Codes and Ordinances Committee completed its comprehensive review of the current Zoning Ordinance and prepared a revised draft of proposed revisions to the Zoning Ordinance text and map, along with a revised Executive Summary providing an overview of proposed changes . The revised draft has been circulated to other Town boards and committees for internal review and comment. The Committee has prepared an estimated timeframe for completion and enactment of the Zoning revisions, which targets August or September of 2002 for enactment. Initial public information meetings are anticipated to be held in March 2002 . The Committee and Town Board have decided to prepare a Generic Environmental Impact Statement (EIS) to conduct the environmental review of the proposed Zoning revisions. A preliminary outline was prepared and approved by the Committee and Town Board. TRANSPORTATION COMMITTEE The Planning Department provided regular staff support to the Transportation Committee during 2001 . Staff attended Transportation Committee meetings and provided assistance in research, data collection, and . in preparing correspondence. The inaugural meeting of this newly restructured committee was on April 9, 2001 . Since then the Committee has been busy providing guidance on specific transportation issues, such as the Tompkins County Freight Study, the Route 366 Bridge/Judd Falls Road Project, and the Forest Home Traffic Calming report. The committee's other main effort has been directed towards developing a Town of Ithaca Transportation Plan. Attention has been directed towards examining transportation plans of other communities, of assessing existing and available data, and determining what data is 4 needed and how to go about obtaining it. The committee continues discussions for outlining desired components of a Transportation Plan, and will be determining a scope of work. OTHER PLANNING DEPARTMENT PROJECTS AND ACTIVITIES The Planning Department worked on a number of other projects during 2001 . The following are highlights of those activities . For more detail, refer to the monthly Planning Director' s Reports that were prepared (luring 2001 . William and Hannah Pew Bikeway: Staff made progress on implementation of trail design and development. The Town received the signed agreement from NYS Dept. of Transportation (DOT) regarding the state grant for the trail project and met with state officials to review procedures for administration of the grant. The Town contracted detailed surveys and appraisals of the parcels involved, and obtained the necessary subdivision approval from the Planning Board. Planning, Engineering and Parks staff have been working as a team in coordinating and preparing preliminary design plans for the trail project. Staff began coordination with landowners regarding conveyances of parcels and easements associated with trail development. Capital Projects Planning Committee: The Committee met regularly during 2001 . The Committee prepared a several year capital program, including a capital budget recommendation to the Town Board for 2002 . Ithaca — Tompkins County Transportation Council (TTCTC) : Planning staff attended regular meetings of the TTCTC Planning Committee. Regional transportation projects initiated in 2001 included review of the 2001 -2006 draft Transportation Improvement Program (TIP), NESTS Transit Study, County Freight Transportation Study. The ITCTC Planning Committee also reviewed recommendations of the North Campus Gateway Committee. Regional Sewer Grc ffiR: Planning staff participated with other municipal representatives and the NYS Dept. of Environmental Conservation (DEC) to discuss the preparation of the Draft Environmental Impact Statement (EIS ) for the Ithaca Area Municipal Collection System Improvement project. Stearns & Wheler, as the group' s primary consultant, is sub-contracting with Chazen Engineering & Land Surveying to prepare the DEIS , which will include, among other items , an analysis of traffic and growth inducing impacts of the extension of sewers into the Town of Lansing, along with the proposed inter-municipal agreement adding partners to the current joint treatment plant partnership. Planning staff assisted with the preparation of a Positive Declaration of Environmental Significance that the NYS Department of Environmental Conservation has issued for this project. A public scoping session to obtain comments on the scope and content of the EIS was held on September 6, 2001 . Town representatives attended a meeting on December 10, 2001 with some of the regional sewer representatives and the consultants to discuss and clarify how the analysis of growth inducing impacts should be addressed in the Environmental Impact Statement. TCAD Economic Development Strategy Coordinating Committee : Representatives from the Planning Department attended quarterly meetings of the TCAD Economic Development Strategy Committee. Discussions focused on the economic outlook for Tompkins County and the larger 5 regional and national situation, and included economic sector reports in the following areas : small business development, retail, tourism, agriculture, banking and finance, manufacturing, high-tech, and education. General concerns have been . raised regarding the questionable status of State funding for local governments, school districts, and not-for-profit social service organizations . Local Waterfront Revitalization Program (LWRP) : The LWRP Planning Committee met in May to review the revised draft of the Cayuga Lake Waterfront Plan. A final draft will be presented to the participating municipalities in early 2002 for consideration of adoption, after . which the plan will be sent to the New York State Department of State for acceptance. Lake Source Cooling Monitoring/Data Sharing Group: Planning staff and representatives from Benchmark Environmental attended two meetings (May 2, 2001 and November 29, 2001 ) of the Lake Source Cooling Data Sharing Group to discuss Cornell University' s 2001 Annual Report on the Lake Source Cooling project and interim data collected subsequent to the Annual Report. Cornell and Upstate Freshwater Institute updated the group on the data collection and monitoring process since the Annual Report that was presented at the May 2001 meeting. This was an interim point, so little new data was available on Cornell ' s website. Our representatives from Benchmark Environmental have contacted NYS Dept. of Environmental Conservation (DEC) to request detailed data (rather than summary and analysis as presented by Cornell) . Benchmark is planning on submitting a progress report to the Town Board early in 2002 (perhaps at the March meeting). County Reapportionment and Lawsuit: Planning staff provided assistance to the Supervisor and Deputy Supervisor in reviewing the County' s legislative district reapportionment scenarios and worked on the preparation of additional district scenarios to present to the County Board of Representatives . Staff also provided assistance in the lawsuit that was filed against the County on this matter. Conferences : Planning staff attended the following conferences and training sessions during 2001 . Highlights of some of the conferences are described in the Planning Director's monthly reports, and conference materials are available in the Planning Department: Third Annual Purchase of Development Rights Conference, Syracuse, NY, March 2001 . New . York Planning Federation Conference, Saratoga Springs, NY, October 2001 . Supervisory Training Sessions, Tompkins-Cortland Community College, Ithaca, NY, October and November, 2001 . Access Database Training, Ithaca, NY, December, 2001 . Newsletters : The Planning Department coordinated the preparation and distribution of two newsletters (Spring and Fall) in 2001 . Personnel: Christine Balestra re joined the Planning Department as a part-time Planner. Nipawan Nitiprapa worked as an Intern for the spring semester. Jonathan Kanter was re- appointed as Director of Planning beginning in April. Tom Chandy worked as a summer Intern. 6 i Ithaca College Master Plan : Representatives from the Town and Ithaca College met several times , during 2001 to discuss the progress of Ithaca College' s long range master plan that is being prepared by Sasaki Associates, and attended a presentation of the master plan in September. The preliminary Master Plan includes a construction program over the next ten to fifteen years of approximately 739,700 square feet of additional campus development, including 124,700 s.f. of academic space, 260,000 s .f. of residential space, 170,600 s .f. of athletic/recreation space, and 184,400 s .f. of administrative space. Three alternative schematic plans were presented, including parking modifications, showing possible locations and configurations of new development and redeveloped areas on the campus . North Campus Gateway Committee : The Committee finalized its recommendations. Presentations were made at the ITCTC Planning Committee, the Town of Ithaca Planning Board, and other involved municipalities . Next steps involve coordination of implementation elements between ITCTC, Cornell University and the affected municipalities. Town of Ulysses Water District No. 3 : Planning staff reviewed an Environmental Assessment Form for the Town of Ulysses ' proposed water district and water lines that could tie into existing Town of Ithaca water lines, and prepared a . response for the Supervisor indicating that we would like to see expanded discussion of the potential growth inducing aspects of the proposal as part of the environmental review. Staff met with representatives of the Town of Ulysses to discuss the proposal . A letter was sent to Supervisor Austic recommending that the Town of Ulysses provide more information and analysis regarding the possible growth inducing impacts of their proposed Water District No. 3 prior to issuing a Negative Declaration of Environmental Significance. As a follow up, Town of Ulysses officials attended the October 4, 2001 meeting of the Town of Ithaca ']Gown Board to discuss issues relating to potential growth impacts, and sent a letter dated Nov. 21 , 2001 summarizing this discussion. Subsequently, the Ithaca Town Board adopted a resolution at the January 14, 2002 meeting in concurrence with the formation of Water District No. 3 . Respectfully submitted, Jonathan Kanter, A.I.C.P. , Director of Planning Susan Ritter, Assistant Director of Planning Michael Smith, Environmental Planner Christine Balestra February 5 , 2002 7 SUMMARY OF TOWN OF ITHACA PLANNING BOARD ACTIONS — 2001 Preliminary Subdivision Approvals Granted 0 Final Subdivision Approvals Granted 13 (includes actions where prelim. & final approval were simultaneous) Sketch Plan Reviews 5 Preliminary Site Plan Approvals Granted * 8 Final Site Plan Approvals Granted * 30 (includes actions where prelim. & final approval were simultaneous) Recommendations (to Town Board, ZBA, etc.) 2 Modification of Conditions 3 TOTAL ACTIONS 61 * [Note: The above Site Plan Approvals also included 15 recommendations to the ZBA regarding Special Approval. These special approval actions were not added into the total of 61 actions shown above. ] 8 i PRELIMINARY AND FINAL SUBDIVISION APPROVALS Ciaschi Two-lot Subdivision, Lot #5 Westwood Hills Buffer, 120 Grove Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of 0.09 +/- acres from Town of Ithaca Tax Parcel No. 23- 1 - 11 . 112 ; . located at 120 Grove Road, Residence District R- 15 . The 0.09 +/- acre parcel will be consolidated with Town of Ithaca Tax Parcel No. 23- 1 - 11 . 118 , located at 124 Woolf Lane, which is Lot #5 of the Westwood Hills Subdivision, to maintain the 30 foot buffer behind the existing swimming pool and deck. Walker / VanValen Subdivision, Coddington Road: The Planning Board granted Preliminary and Final Subdivision Approval and made a Recommendation to the Zoning Board of Appeals with respect to a request for Special Approval, for the proposed subdivision of 13 .4 +/- ' acres from Town of Ithaca Tax Parcel No. 47-2-6.2, to be consolidated with Town of Ithaca Tax Parcel No. 47-2-6.5 , and subdivision of a triangular piece in . the Southern portion of Town of Ithaca Tax Parcel No. 47-2-6 .5 to be retained as part of the parcel that lies in the Town of Danby; both parcels are located on the north side of Coddington Road, Tax Parcel No. 47-2-6 . 2 being approximately 1200 feet east of Updike Road, and Tax Parcel No. 47-2-6 . 5 being approximately 2500 feet east of Updike Road; Residence District R-30 and Conservation District. The Special Approval is being sought for the excavation of two ponds, construction of a driveway and related grading. Iacovelli 2-Lot Subdivision, Pennsylvania Avenue : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of 2,880 +/- square feet from Town of Ithaca Tax Parcel No. 54-5-30, +/- 120 feet east of 271 Pennsylvania Avenue, to be consolidated with Town of Ithaca Tax Parcel No. 54-5-31 , +/- 70 feet east of 271 Pennsylvania Avenue, Pennsylvania Avenue, Residence District R-9 . The subdivision and consolidation will create two lots of 9037 +/- square feet and 13 ,835 +/- square feet. Theisen 2-Lot Subdivision, 1502 Slaterville Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 2-lot subdivision of a 55 ,089 +/- square foot lot located at 1502 Slaterville Road, Town of Ithaca Tax Parcel No. 57- 1 - 11 . 2, Residence District R- 15 . The 55 ,089 +/- square foot lot will be divided into two lots of 18 ,961 +/- square feet and 36, 128 +/- square feet (containing the house and the garage) . Aung San and Ny Chea 2 Lot Subdivision, 1431 Slaterville Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No. 58- 1 -24.2 from Town of Ithaca Tax Parcel No. 58- 1 -24. 1 , located at 1431 Slaterville Road, Residence District R- 15 . This subdivision represents existing lines, which did not receive Town approval . The subdivision will create two parcels . Lagrand Court Subdivision, 7 Lagrand Court: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 2-lot subdivision located at 7 Lagrand Court, Town of Ithaca Tax Parcel .No. 45 - 1 -39, Residence District R- 15 . The proposed subdivision will create two lots from the 1126 +/- acre parcel, one lot 0.64 +/- acres which contains the house, and one lot 0.62 +/- acres. 9 Turback Subdivision for NYS Black Diamond Trail, NYS Routes 13/34/96: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No' s. 35- 1 -8 . 1 and 35- 1 -8 .2located on NYS Route ' s 13 , 34, and 96, Residence District R-30. The subdivision will create a 6.976 +/- acre parcel which will be retained by Turback, and 20. 116 +/- acres which will be acquired by NYS Office of Parks, Recreation and Historic Preservation for the future Black Diamond Trial, Merritt 4-Lot Subdivision, 127 Woolf Lane . The Planning Board granted Preliminary and Final Subdivision Approval for the proposed four lot Subdivision at 127 Woolf Lane, Town of Ithaca Tax Parcel No. 23- 1 - 11 . 135 , Residence District R- 15 . The proposal will subdivide a 2.9 +/- acre parcel into four parcels which will be conveyed to and consolidated with neighboring parcels . Three Lot Subdivision for Wm. & Hannah Pew Trail, 149 Pine Tree Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed three lot subdivision at 149 Pine Tree Road, Town of Ithaca Tax Parcel No. 57- 1 -7 .2, Residence District R- 15 . The proposed subdivision will create a 4 . 399 +/- acre parcel, a 1 . 824 +/- acre parcel and a 16.282 +/- acre parcel (to be retained by the Baldwins) from the original 22.5 +/- acre parcel. The 6 .2 acres being subdivided off the original parcel will be used for the William & Hannah Pew Bikeway and drainage access . Butler 3-Lot Subdivision, 227 Enfield Falls Road: The Planning Board granted Preliminary and Final Subdivision approval for the proposed three-lot subdivision at 227 Enfield Falls Road, Town of Ithaca Tax Parcel No. 33 - 1 -24.2, Agricultural District. The proposal includes subdividing Tax Parcel No. 33- 1 -24.2 into two parcels, one parcel north of Enfield Falls Road and one parcel south of Enfield Falls Road, and subdividing a strip from Tax Parcel No. 33- 1 - 24.2 and consolidating it with Tax Parcel No. 34- 1 -3 . 1 . Schwan 2-Lot Subdivision, 231 Coy Glen Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two lot subdivision at 231 Coy Glen Road, Town of Ithaca Tax Parcel No. 29-7- 13 . 1 , Residence District R- 15 . The proposal includes subdividing the existing 2.59 +/- acre parcel into a 0. 62 +/- parcel and a 1 .97 +/- parcel, which contains the existing house. SKETCH PLAN REVIEWS Cornell Precinct 9 Athletic Fields, Pine Tree Road : The Planning Board considered a Sketch Plan for the proposed Cornell. University Precinct 9 Athletic Fields located off Pine Tree Road behind the Reis Tennis Center and the Cornell Equestrian Center, Town of Ithaca Tax Parcel No. ' s 60- 1 -9 . 1 , 60- 1 -9 .2, 60- 1 - 18, 60- 1 -5 , and 60- 1 -8 .2, Residence District R-30. The proposal includes the creation of three multi-purpose athletic fields that will be largely developed from the deposition of 74,000 +/- cubic yards of fill . The proposal also includes the creation of a recreation trail which will link the proposed athletic fields and the Reis Tennis Center to the East Ithaca Recreation Way. 10 i Linderman Creels Phase II — Sketch Plan, Mecklenburg Road: The Planning Board considered a Sketch Plan for the proposed Linderman Creek Apartments Phase II development of 96 apartment units (72 units proposed initially, 24 future units) in twelve buildings on 14 +/- acres of a 42 +/- acre parcel to be located off of Mecklenburg Road at Conifer Drive (a private drive), Town of Ithaca Tax Parcel No. 27- 1 - 13 . 12, Residence District R- 15 . The proposal also includes a community building, access drives , parking, sidewalks , landscaping, and a recreation area including a pavilion, basketball court, and play structures . The proposed development would consist_ of affordable housing units with 36 of the units being handicapped accessible or handicapped adaptable. The applicant has requested a rezoning of the proposed housing site from R- 15 Residence to MR Multiple Residence. Cornell University Wrestling Facility, Campus Road: The Planning Board considered a Sketch Plan for the proposed 15 ,000 +/- square foot wrestling facility at Cornell University, Campus Road east of the field house at existing tennis courts , Town of Ithaca Tax Parcel No . ' s 67- 1 - 13 .2 and 63- 1 --8 .2, Residence District R-30. The proposed facility will house the wrestling program and provide a 900 seat area, associated training facilities, locker rooms, and offices that can be dedicated to varsity wrestling practice and competition. Cornell University Precinct 9 Athletic Fields Revised Sketch Plan, Pine Tree Road: The Planning Board considered a revised Sketch Plan for the proposed Cornell University Precinct 9 Athletic Fields located off Pine Tree Road behind the Reis Tennis Center and the Cornell Equestrian Center, Town of Ithaca Tax Parcel No. ' s 60- 1 -9. 1 , 60- 1 -9 .2, 60- 1 - 18 , 60- 1 -5 , and 60- 1 -8 .2; Residence District R-30. The proposal includes the creation of two multi-purpose athletic fields that will include the deposition of 7 ,500 +/- cubic yards of fill. The proposal also includes the creation of a recreation trail which will link the proposed athletic fields and the Reis Tennis Center to the East Ithaca Recreation Way. Cornell University - Oxley Parking Lot, NYS Route 366 : The Planning Board considered a Sketch Plan for the proposed Oxley Parking lot at Cornell University, located on NYS Route 366, Town of Ithaca Tax Parcel No. 63 - 1 -8 .2 and City of Ithaca Tax Parcel No. 31 - 1 - 1 .2, Residence District R.30. The proposal includes _the removal of the existing barn, development of a seasonal pedestrian trail, construction of a permanent paved 149-space parking lot, landscaping, and site lighting. PRELIMINARY SITE PLAN APPROVALS Cornell University Human Resources Department, 337 Pine Tree Road : The Planning Board granted Preliminary Site Plan Approval for the proposed renovation of the former Warehouse Carpet Outlet space in the East Hill Plaza, Town of Ithaca Tax Parcel No. 62-2- 1 . 121 , 337 Pine Tree Road, Business District "C," for offices of Cornell University Human Resources Department. Modifications include providing work space for approximately 32 employees, replacement of exterior windows and doors, and install . a new concrete ramp to the new exterior door on. the north side of the building. 11 Cornell University Baker Institute Expansion, Hungerford Hill Road: The Planning Board granted Preliminary Site Plan Approval and made a Recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed expansion of the James A. Baker Institute for Animal Health at Cornell University, located on Hungerford Hill Road, Town of Ithaca Tax Parcel No. 61 - 1 -7 . 1 , Residence District R-30. The proposed 41 ,400 +/- square foot (gross) , three-floor expansion will include new laboratories, offices, a kennel facility, and a 100-seat lecture theater. Modifications to the parking lots and walkways are also proposed. Italian Carry-Out, Danby Road : The Planning Board granted Preliminary Site Plan Approval and made a Recommendation to the Zoning Board of Appeal regarding Special Approval for the proposed Italian Carry-Out located on Danby Road, approximately 150 feet north of the intersection of Danby ' Road and West King Road, Town of Ithaca Tax Parcel No. 39- 1 - 16. 1 , Business District "C." The proposal includes the construction of a 1 ,024 +/- square foot building, 14 +/- parking spaces and associated drives, and related lighting and landscaping. Ithaca College Campus Safety/General Services Building, Campus Service Road (off Coddington Road) : The Planning Board granted Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed two-story building with a 13 ,365 +/- square foot footprint located on Campus Services Road, Ithaca College, Town of Ithaca Tax Parcel No. 41 - 1 - 11 , Residence District R- 15 . The proposed building will be sited where the old composting building currently is and will house offices for campus safety on the upper level and the college ' s mail, duplicating, and printing facilities on the lower level . The proposal also includes 54 +/- parking spaces and associated sidewalks and landscaping. Ithaca College 213 Space Parking Lot, Main Campus Road : The Planning, Board granted Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed 213 space gravel parking lot at Ithaca College, Town of Ithaca Tax Parcel No. 42- 1 -9.2, Residence District R- 15 . The parking lot will be located off an existing parking lot on Main Campus Road and will contain site lighting. Ithaca Beer Co. Expansion, 606 Elmira Road: The Planning Board granted Preliminary Site Plan Approval for the proposed 3 ,600 +/- square foot addition to the Ithaca Beer Co. located at 606 Elmira Road, Town of Ithaca Tax Parcel No. 33 -3 -2. 1 , Light Industrial District. The warehouse addition will be placed at the rear of the current building on the existing paved area and will be used to house larger equipment. Cornell University Wrestling Facility, Campus Road , The Planning Board granted Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed 15 ,000 +/- square foot wrestling facility at Cornell University, Campus Road east of the field house at the existing tennis courts, Town of Ithaca Tax Parcel No. ' s 67- 1 - 13 . 2 and 63 - 1 -8 .2 and City of Ithaca Tax Parcel No. 31 - 1 - 1 .2, Residence District R-30. The proposed facility will house the wrestling program and provide a 900 seat arena, associated training facilities, locker rooms, and offices that. can be dedicated to varsity wrestling practice and competition. 12 Cornell University Oxley Parking Lot, NYS Route 366: The Planning Board granted. Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed Cornell University Oxley Parking Lot located on NYS Route 366, Town of Ithaca Tax Parcel No. 63 - 1 -8 .2 and City of Ithaca Tax Parcel No. 31 - 1 - 1 .2 , Residence District R-30. The proposal includes the removal of the existing barn, development of a seasonal pedestrian trail, construction of a permanent paved 149-space parking lot, landscaping and site lighting. The Planning Board also recommended that the special approval for use of the existing temporary parking lot be extended through December 2004 until the new permanent parking lot is constructed. FINAL SITE PLAN APPROVALS Warehouse Carpet Outlet Space, East Hill Plaza : The Planning Board granted Final Site Plan Approval for the proposed renovation of the former Warehouse Carpet Outlet space in the East Hill Plaza, Town of Ithaca Tax Parcel No. 62-2- 1 . 121 , Business District "C," for offices of Cornell University Human Resources Department. Modifications include providing work space for approximately 3:2 employees, replacement of exterior windows and doors and install a new concrete ramp to the new exterior door on the northwest corner of the building. Cornell Baker Insttitute Expansion, Hungerford Hill Road: The Planning Board granted Final Site Plan Approval for the proposed expansion of the James A. Baker Institute for Animal Health at Cornell University, located on Hungerford Hill Road, Town of Ithaca Tax Parcel No. 61 - 1 -7 .2, Residence District R-30. The proposed 41 ,400 +/- square foot (gross), three-floor expansion will include new laboratories, offices, a kennel facility, and a 100-seat lecture theater. Italian Carry-Out Restaurant, Danby Road : The Planning Board granted Final Site Plan Approval for the proposed Italian Carry-Out located on Danby Road, north of the intersection of Danby Road and West King Road, Town of Ithaca Tax Parcel No. 39- 1 - 16. 1 ; Business District "C ." The proposal includes the construction of a 1 ,024 +/- square foot building, 14 parking spaces and associated drives, and related lighting and landscaping. Ithaca College Campus Safety/General Services Building, Campus Service Road (off Coddington Road): The Planning Board granted Final Site Plan Approval for the proposed two- story building with a 13 ,365 +/- square foot footprint located on Campus Services Road, Ithaca College, Town of Ithaca Tax Parcel No. 41 - 1 - 11 , Residence District R- 15 . The proposed building will be sited where the old composting building currently is and will house offices for campus safety on the upper level and the college' s mail , duplicating, and printing facilities on the lower level. The proposal also includes 54 +/- parking spaces and associated sidewalks and landscaping. Ithaca College 213 Space Parking Lot, Main Campus Road: The Planning Board granted Final Site Plan Approval for the proposed 213 space gravel parking lot at Ithaca College, Town of Ithaca Tax Parcel No. 42- 1 -9.2 , Residence District R- 15 . The parking lot will be located off an existing parking lot on Main Campus Road and will contain site lighting. 13 Cornell University Oxley Parking Lot, NYS Route 366 : The Planning Board granted Final Site Plan Approval for the proposed Cornell University Oxley Parking Lot located on NYS Route 366, Town of Ithaca Tax Parcel No. 63 - 1 -8 .2 and City of Ithaca Tax Parcel No. 31 - 1 - 1 .2, Residence District R-30. The proposal includes the removal of the existing barn, development of a seasonal pedestrian trail, construction of a permanent paved 149-space parking lot, landscaping and site lighting. Cornell University Wrestling Facility, Campus Road : . The Planning Board granted Final Site Plan Approval for the proposed 15 ,000 +/- square foot wrestling facility at Cornell University, Campus Road east of the field house at the existing tennis courts, Town of Ithaca Tax Parcel No. ' s 67- 1 - 13 .2 and 63- 1 -8 .2 and City of Ithaca Tax Parcel No. 31 - 1 - 1 .2, Residence District R- 30. The proposed facility will house the wrestling program and provide a 900 seat arena, associated training facilities, locker rooms , and offices that can be dedicated to varsity wrestling practice and competition. PRELIMINARY AND FINAL SITE PLAN APPROVALS Renovation of the County 's Biggs A Building for Cayuga West Professional Campus, 301 Harris B. Dates Drive : The Planning Board granted Preliminary and Final Subdivision Approval and Preliminary and Final Site Plan Approval for the proposed Cayuga West Professional Campus, located on Harris B . Dates Drive, Town of Ithaca Tax Parcel No. 24-3- 2. 22 , Special Land Use District No. 3 . The proposal involves the substantial interior renovation and conversion of the County' s Biggs A Building, consisting of 120,000 +/- square feet, into multi-tenant office space, with associated accessory uses such as a deli/cafd to serve the employees of the office complex. Parking lot and access drive modifications are also proposed. The proposal also includes subdividing off a 12.272+/- acre lot containing the building and related grounds of the County' s Biggs A Building from the County' s 49.22 +/- acre parcel. Paleontological Research Institution — Temporary Greenhouse, 1259 Trumansburg Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed temporary greenhouse at the Paleontological Research Institution located at 1259 Trumansburg Road,—Town of-Ithaca Tax Parcel-No-24--3=3-1—Residence DistricC R=30:—The proposal-includes -- - the addition of a 600 +/- square foot temporary greenhouse, to be used as a storage and preparation facility for the whale skeleton for approximately a year and a half. Paleontological Research Institution, Museum of the Earth, Site Plan Modification, 1259 Trumansburg Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed site plan modifications for the Museum of the Earth, Paleontological Research Institution' s new public education and exhibit facility, located at1259 Trumansburg Road, Town of Ithaca Tax Parcel No. 24-3 -3 . 1 , Residence District R-30. Proposed modifications include using an alternate roofing material, a reduction in the roof overhang, substitution of sandblasted concrete for stone pavers, substitution of concrete curb for granite along entry drive, reduction of concrete paving in the plaza, and the removal of three light fixtures in the parking lots . 14 i Summerhill Apartments — Phase 2 Site Plan Modifications, Summerhill Lane: The Planning Board . granted Preliminary and Final Site Plan Approval for proposed modifications to the Summerhill Apartments Phase 2 located on Summerhill Lane, Town of Ithaca Tax Parcel No. 62-2- 1 . 127 , Multiple Residence District. Modifications include the addition of 4000 +/- square feet to six of the buildings , changes to the walks and parking lots, and changes to the planting list and landscaping plan. Tompkins County Trust Company Modifications, East Hill Plaza/Ellis Hollow Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed changes to Tompkins County Trust Co. at East Hill Plaza located off Ellis Hollow Road, Town of Ithaca Tax Parcel No. 62••2- 1 .21 , Business District "C". The proposal includes modifications to the driveways and parking areas including adding five parking spaces, replace existing exterior lighting, install a sign at the Ellis Hollow Road side of the building, add a sloped shingle roof, and add a 333 +/- square foot addition. Also includes a Recommendation to the Zoning Board of Appeals regarding a. sign variance for the proposed sign. Tompkins County Trust Company Further Modifications, East Hill Plaza/Ellis Hollow Road: The Planning Board granted Preliminary and Final Site Plan Approval for proposed modification to Tompkins County Trust Company at East Hill Plaza, located at 1012 Ellis Hollow Road, Town of Ithaca Tax Parcel No. 62-2- 1 .21 , Business District "C." The modification includes the revision of the three-faced sign which will be located on the Ellis Hollow Road side of the building. Cornell University Paint and Carpenter Shop, Palm Road: The Planning Board granted Preliminary and Final Site Plan Approval and Special Approval for the proposed construction of a 16,000 +/- square foot building on Palm Road approximately 900 feet off Route 366, Town of Ithaca Tax Parcel No. ' s 64- 1 - 1 and 64- 1 -2 , Special Land Use District No. 9 . The building will .provide space for Cornell University' s Paint and Carpenter Shops. Longview, an Ithacare Community, Walkway, 1 Bella Vista Drive : The Planning Board granted Preliminary and Final Site Plan Approval and Special Approval for a proposed walkway on the north lawn at Longview, an Ithacare Community, 1 Bella Vista Drive, Town of Ithaca Tax Parcel No. 39-_ 1 - 1 . 31. , Special Land Use District No. 7 . The proposed walkway would be a 1 ,200 +/- foot loop, 8 +/- feet wide, with a blacktop surface, to provide access for residents and visitors to the north lawn. Tompkins Trust Company (More . Modifications), East Hill Plaza/Ellis Hollow Road: The Planning Board granted Preliminary and Final Site Plan Approval for modifications of a previously approved site plan for Tompkins Trust Company at East Hill Plaza located at 1012 Ellis Hollow Road, Town of Ithaca Tax Parcel No. 62-2- 1 . 21 , Business District "C." Changes from the previous site plan approval include maintaining the existing flat roof instead of the proposed sloped roof and renovate the existing curbing instead of installing new granite curbing. Rogan's Corners Site Modifications, 825 Danby Road : - The Planning Board granted Preliminary and Final Site Plan Approval for the proposed site plan modifications to Rogan' s Corners located at 8:25 Danby Road, Town of Ithaca Tax Parcel No. 40-4-2, Business District 15 The proposal includes the addition of a wood deck and awning to Franco' s Italian Restaurant for outdoor seating, the addition of a 225 +/- square foot wood storage shed on the north end of the laundromat, the addition of a 355 +/- square foot wood storage shed on the south side of the convenience store, locating the waste/recycle bin area to the west of the laundromat, and other related site changes (all improvements are existing). East Side Restaurant — Outdoor Seating Area, 335 Pine Tree Road: The Planning Board .granted Preliminary and Final Site Plan Approval for the proposed outdoor seating area to consist of approximately 30 chairs an d 10 tables at the East Side Restaurant located in the East Hill Plaza, 335 Pine Tree Road, Town of Ithaca Tax Parcel No. 62-2- 1 . 121 , Business District "C." The tables and chairs will be brought out from inside the restaurant during business hours and will not increase the seating capacity of the restaurant. The proposal was previously granted approval one year ago for a trial period, with the option of returning to the Board for site plan approval without a time limit. M&T Bank — New Lighting System, East Hill Plaza, 325 Pine Tree Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed installation of a new light pole system for the M&T Bank ATM at East Hill Plaza, 325 Pine Tree Road, Town of Ithaca Tax Parcel No. 62-2- 1 . 121 , Business District "C . " The proposal in removing the existing fagade light and replacing it with two lights mounted on a 30 +/- foot pole located in the parking area. Burger King — Site and Landscaping Modifications, 1010 Ellis Hollow Road: The Planning Board granted Preliminary and Final Site Plan Approval for modifications to a previously approved site plan for Burger King located at 1010_ Ellis Hollow Road, Town of Ithaca Tax Parcel No. 62-2- 1 . 22, Business District "C . " The proposed modifications include not installing the landscaped peninsula at the north end of the building and moving the landscaping to the adjacent planting bed, placing additional plantings on a raised planting bed along the drive thru, and place planters along the outdoor seating area on the south side of the building. Ithaca College Garden Apartments, Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed additions to Building 25 of the Ithaca College Garden Apartments located at 953 Danby Road, Town of Ithaca Tax Parcel No. 41 - 1 -25 , Residence District R- 15 . The additions include a 242 +/- square foot mechanical room on the east side of the building and three brick and steel entrance canopies on the south side of the building. Ithaca College Physical Plant Shops Building Addition, Campus Service Road (off Coddington Road): The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed 4, 160 +/- square foot addition to the Physical Plant Shops Building located on Campus Service Road at Ithaca College, Town of Ithaca Tax Parcel No. 41 - 1 - 11 , Residence District R- 15 . The addition will house five vehicle service bays and additional office space for physical plant shop staff. 16 Ithaca College Temporary Office Building, Danby Road The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals . regarding Special Approval for the proposed 10,920 +/- square foot temporary offices located at Ithaca College, Town of Ithaca Tax Parcel No. 41 - 1 -30.2, Residence District R- 15 . The proposal would include office space for current Ithaca College employees and will be removed after five years. City of Ithaca Gateway Bridge over Route 13 : The Planning Board granted Preliminary and Final Site Plan. Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposal to install a pre-fabricated steel bridge on the two existing bridge abutments on either sides of Route 13 , located along the City and Town of Ithaca municipal boundary. The bridge will provide a future connection between the proposed Black Diamond Trail to Buttermilk Falls State Park. City of Ithaca Tax Parcel Nos. 131 - 1 -3 and 103-4-7 .2 and Town of Ithaca Tax Parcel Nos. 31 -2-3 . 1 and 38-3 -20, Residence District R-30. Summerhill Apartments Phase II — Site Modifications, Summerhill Lane: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modifications to the Summerhill Apartments Phase 11, located on Summerhill Lane, Town of Ithaca Tax Parcel No. 62-2- 1 . 127 , Multiple Residence District. Said modifications include reducing the number of total units from 84 to 73 units, with 35 of the units being townhouse . apartments instead of the previously approved garden apartments . Other modifications for the townhouses include building patios instead of stair towers and decks , and replacing some parking with detached garages. Longview Trail and Recreational Area, 1 Bella Vista Drive : The Planning Board granted Preliminary and Final Site Plan Approval and Special Approval for the proposed recreation area and walkway at Longview, an Ithacare Community, 1 Bella Vista Drive, Town . of Ithaca Tax Parcel No. 39- 1 - 1 . 31 , Special Land Use District No. 7 . The proposal includes a trail that. connects the existing north lawn promenade walkway with the existing trail west of the building, and a intergenerational recreational area including adult sitting areas and children' s playscapes . Cellular Antennas on Farm Silo, 385 West King Road : The Planning Board granted Preliminary and Finial Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special_ Approval for the proposed telecommunication antennas on a silo at 385 West King Road, Town of Ithaca Tax Parcel No. 35-3- 1 , Residence District R-30. The proposal includes attaching six cellular antennas to the top of an existing silo, constructing a 12 foot wide gravel access road approximately 360 feet long, and constructing an eight foot high chain link fence inside of which the cellular equipment cabinets will be located. Trinity Lutheran Church Site Plan Modifications, 149 Honness Lane: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modifications to the previously approved site plan for the Trinity Lutheran Church parking lot expansion project, located at 149 Honness Lane, Town of Ithaca Tax Parcel No' s . 58-2-4 and 58-2-5 , Residence District R- 15 . The proposed modifications include relocation of handicapped parking from the east edge of the parking lot into the middle of the lot, and revision of the planting plan to fine- tune placement and types of plantings. 17 Nextel Partners Telecommunication Antennas, Sapsucker Woods Water Tank, Sapsucker Woods Road : The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval, for a proposal . to attach telecommunication antennas onto the Town-owned water tank located on Sapsucker Woods Road, approximately 200 feet south of Sanctuary Drive, Town of Ithaca Tax Parcel No. 70- 101-2, Residence District R- 151 The proposal includes attaching four pipes that would hold 4 whip antennas onto the water tank, construction of a prefabricated 10 x 20 foot .equipment shelter next to the tank and a protective ice bridge from the shelter to the tank, and construction of . a +/- 12 foot wide, +/-60 foot long, gravel driveway. The antennas will extend approximately 26 feet above the top of the water tank. EcoVillage Second Neighborhood Group, Rachel Carson Way : The Planning Board granted Preliminary and Final Site Plan Approval and Preliminary and Final Subdivision Approval for the proposed development of a Second Neighborhood Group consisting of 30 +/-dwelling units and a common house by EcoVillage at Ithaca, located off Mecklenburg Road at Rachel Carson Way (a private drive), on Town of Ithaca Tax Parcel No. ' s 28- 1 -26 .2 and 28- 1 -26 .8 , consisting of a total of 176 +/- acres. The subdivision will create +/- eight parcels out of the existing two parcels, including Parcels A through G and the remainder of the existing tax parcels, as well as individual building footprints reflecting separate leasehold interests in the proposed cooperative organization. RECOMMENDATIONS Willowood Resort, Route 327: The Planning Board made a Recommendation to the Zoning Board of Appeals regarding sign variances to increase the size of the off-premise sign by 3 square feet to 20 square feet for Willowood Resort. The sign is located at the corner of Route . 327 and Route 13 , Town of Ithaca Tax Parcel No. 33 - 1 -9 . 3 , Residence District R-30, Recommendation Regarding Local _Law Amending the Town of Ithaca Zoning Ordinance Relating to Definition of Telecommunications Facility: The Planning Board issued an affirmative recommendation to the Town of Ithaca Town Board for the enactment of a local law amending the Town of Ithaca Zoning Ordinance relating to the definition of telecommunications facility. The proposed amendment would revise and clarify the current definition of telecommunications facilities and exempt certain types of equipment from regulation. This would apply to all zones in the Town. MODIFICATIONS OF PLANNING BOARD CONDITIONS Modification of Condition of Planning Board Approval for Montessori Middle School, 122 East King Road: The Planning Board approved the modification of Condition "2.c." of the Planning Board' s Resolution of Site Plan Approval for the Montessori Middle School, granted on May 4, 1999, 122 East King Road, Tax Parcel No. 43- 1 -3 .6, Residence District R- 15 . Said condition required the obtaining of an easement to construct a path and provide access across a 25 foot wide strip of land located between the Montessori School Main Building and the new 18 I I Middle School Building. The Planning Board agreed to eliminate this condition since the applicant, through no fault of their own, was not able to obtain said easement. Black Diamond Ti. ail — Modification of Subdivision Condition, Elmira Road: The Planning Board granted approval for Modification of Condition "2 . a." of the Planning Board' s Resolution of Subdivision Approval granted August 22, 2000, Town of Ithaca Tax Parcel No. 35- 1 - 18 , Residence District R-30. Said condition required the consolidation of the 45 . 141 acre parcel, that was subdivided off Tax Parcel No. 35 - 1 - 18, with adjacent Tax Parcel No. 35- 1 -5 .2, within six months from the approval date. The applicant requested and received a one-year extension of the condition. Coddington Road. Community Center — Modification of Site Plan Condition, 920 Coddington Road: The Planning Board granted approval for modification of Condition "2 .b." of the Planning Board' s Resolution of Site Plan Approval granted December 7, 1999, Town of Ithaca Tax Parcel No. 47- 1 - 11 . 3 , Residence District R-30. Said condition required that the temporary modular office trailer on the site be removed on or before June 30, 2000. The applicant is requesting the condition be extended to June 5 , 20020 WITHDRAWN Paley 2-Lot Subdivision, Bostwick Road : The Planning Board considered a proposed 2 Lot Subdivision on Bostwick Road, Town of Ithaca Tax Parcel No. 32-2-3 .2, Agricultural District. The proposed subdivision would create a 4. 8 +/- acre parcel from the 81 . 8 +/- acre parcel, which would have no road frontage. Claire Paley, Owner; Tom Greenspun, Applicant. After discussion. and an indication that the Planning Board would not likely approve the application, the applicant withdrew the proposed subdivision. 19 DEVELOPMENT APPLICATIONS RECEIVED IN 2001 Year 1 IMIT o ect No " I ro ect Name M � ,RQate;of�Act on e Status FFile;KKRe . 2001 01 - 12-408 Sign Review- Best Western University Inn 08-Jan-02 Open Active 2001 01 - 12-407 College Circle Apartments, Phase I Modifications 08-Jan-02 Open Active 2001 01 -12 406 Vegan Epicure 08-Jan-02 Open Active 2001 01 - 11 -405 Telecommunication Antennas/NYSEG pole 04-Dec-01 Open Compliance 2001 01 -11 -404 Schwan 2-Lot Subdivision 20-Nov-01 Open Active 2001 01 - 10-403 Ithaca Beer Company - Expansion 20-Nov-01 Open Active 2001 01 -10-402 Nextel Cell - Sapsucker Woods water tank 20-Nov-01 Open Compliance 2001 01 -09-401 Butler 3-Lot Subdivision 06-Nov-01 Open Active 2001 01 -09-400 Baldwin 3-Lot Subdivision Pew Bikeway) 02-Oct-01 Open Active 2001 01 -09-399 IWO Telecommunication Antennas on Voss Silo 02-Oct-01 Open Compliance 2001 01 -08-398 Pale 2-tot Subdivision 05-Feb-02 Open Active 2001 01 -08-397 Merritt 4-Lot Subdivision 18-Sep-01 Open Active 2001 01 -08-396 Longview Recreation Area 04-Sep-01 Open Compliance 2001 01 -07-395 Ithaca College Residential Parking 18-Sep-01 Open lCompliance 2001 01 -07-394 Land for Black Diamond Trail II/Turback 21 -Au -01 Open Active 2001 01 -07-393 Gateway Pedestrian Bridge 07-Aug-01 Open Compliance 2001 01 -06-392 IC Physical Plant Shops Bldg , Addition 17-Jul-01 Open Compliance 2001 01 -06-391 Ithaca College - New Temporary Office Bldg . 17-Jul-01 Closed Compliance 2001 01 -06-390 IC. - Cam us Safet /General Services Bldg , 17-Jul-01 Open Compliance 2001 01 -06-389 Cornell University Wrestling Facility 06-Nov-01 Open Compliance 2001 01 -06-388 Steeples Glen Open Withdrawn 2001 01 -05-387 7 Lagrand Court 2-Lot Subdivision 19-Jun-01 Closed Inactive 2001 01 -05-386 Ithaca College Garden Apartments Building 25 19-Jun-01 Closed Inactive 2001 01 -04-385 Eastside Restaurant - Outdoor Dining 15-May-01 Closed Inactive 2001 01 -04-384 M&T Bank ATM - light pole project 05-Jun-01 Closed Inactive 2001 01 -04-383 CU - Precinct 9 Athletics Fields 01 -May-01 Pending Active 2001 01 -03-382 CU - Oxley Site Development Project 06-Nov-01 Open jActive 2001 01 -03-381 Linderman Creek Apartments Phase II 05-Feb-02 Open Active 2001 01 -03-380 Rogan's Corner- Site Modifications 01 -Ma -01 Closed Inactive 2001 01 -03-379 Italian Carry-Out 15-May-01 Open Compliance 2001 01 -02-378 Sign Review- Willowood Resort 20-Mar-01 Closed Inactive 2001 01 -02-377 Longview - North Lawn Promenade 20-Mar-01 Closed Inactive 2001 01 -02-376 lacovelli 2-Lot Subdivision - Pennsylvania Ave. 20-Mar-01 Closed Inactive 2001 01 -01 -375 Theisen 2-Lot Subdivision 03-Apr-01 Closed Inactive 2001 01 -01 -374 CU Human Resources, East Hill Plaza Offices 13-Mar-01 Closed Inactive 20 i Town of Ithaca Planning Department Development Review Accounting For 2001 In 2001 , the Planning Department received thirty-five development review applications consisting of twenty-four site plan reviews, nine . subdivision reviews, and two sign recommendations. Some applications include multiple actions that were not counted separately for development review accounting purposes. A total of $5 ,200 .00 was collected in non-refundable application fees and $ 18 ,200 . 28 was collected from development review deposits and letters of request. Planning, Engineering, and Attorney fees charged to these projects totaled $ 13 ,210 . 32 for the year. Eleven projects currently have outstanding balances (indicated in parentheses in the "Account Balance" column) . Letters requesting payment have been sent to most applicants with outstanding balances. The attached spreadsheet shows both 2001 projects and those received before 2001 that remain open. The first two digits of the project number indicate the year which the Planning Department received the application. The "Project Status" column notes whether the projects are open or closed as well as any additional information. Thirty pre- 2001 projects were closed in 2001 along with twelve 2001 projects. 21 d L � a, . 0 O O O 0 0 y 0 y O O O 0 0 0 0 O O O O 0 0 O O 0 0 0 N O O O O vi O m O N O O O O O N O O N O O O O N O O N N N N �•, N U 66 N O N N N N N N N Q, Q 'ry\V 'N\V' � Q ^ �' �p y 7 ^ ref �o ^ � 7 ^ �o •-- ... .... •C 'C 'C •C 'C b 'C 'C 'C b b b 'C 'C b 'C b - 0 U 'C C C C C C y C N y y N C C y C G C C y y y C y N y � C y N M M C y y y C y C y y y C C G. 6. C. C. G. 0 °' 0 0 0 0 4. C. O p• 0. o, n. 0 0 0 0. 0 0 0 0 fl„ 0 0 0 O Q. O O O g 0 p• 0 0 0 °�, Q. 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V. . o L' L oa . 0 �O O O%% t� N O N t� M y.. 4 O l� V1 t�0 O O R - C .M. 69 O DO to b9 N N 69 64 69 69 M .ti WIV bpi o - U ! I I ! 0 0 0 0 0 0 00 0 0 0 0 0 0 N 0 0 0 0 0 0 O O 69 O O O 65 O O d � 596N9 � N N A 00 > oa AI ! 0 0 0 0 0 0 0 ,� 000000 0 000vio (Do 0 o> �s• vj cry v­--o s� fio� Cool, tll d .o a F" Q d Aboo 3 .� e a w r ❑ c � � CL o oat N oq E Qb A z COI) rn c Q y a N V y oar� oW O3 A0 ^ o � up) 0 M O lVoo I I v� C) v d eh 7 �7• N d �' O N N N Or 2 0 0 0 0 0 0 I o1yOFIp _ q9 TOWN OF ITHACA ie zi 4� 215 NORTH TIOGA STREET, ITHACA , N . Y. 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 MEMORANDUM TO : Cathy Valentino and the Town Board DATE : January 28, 2002 FROM : Andy Frost, Director of Building and Zoning SUBJECT : Year 2001 Overview/Highlights The following summary provides an overview of the Building/Zoning Department activities for the year 2001 . A more detailed "2001 Year End Report" is also attached. While statistics can be displayed in various ways in order to suggest certain findings, the highlights at least suggest that Cornell University and Ithaca College continue to expand/improve their facilities and that the dollars spent can be attributed to increased construction costs and not necessarily an increase in the number of projects developed, over previous years. Additionally, the Cayuga Medical Center continues to improve and expand their medical facilities. Here then are the highlights for the activities of the Building and Zoning Department. lrEighteen building permits were issued for business enterprises totaling greater than $5 ,354,901 in construction costs. These ojects include a new Italian Food Services building (Danby Road), 2 new telecommunications facilities (Sapsucker Woods Road and est King Road), a retail mattress store (existing building Elmira Road), and the expansion of the Tompkins Trust Company (East Hill Plaza). Included in this dollar amount is over 2 million dollars in renovations at the Cayuga Medical Center, and a 2.6 million dollar expansion at the Paleontological Research Institute. Twenty permits were issued to Cornell and Ithaca College with a construction dollar value of over 9 million dollars. These permits included a new Physical ]Plant facilities building, Wilson Lab expansion, Baker Institute expansion, and Plantations Services Building expansion at Cornell University. Ithaca College is building a new Life Safety facility, expanding the Physical Plant facility, library renovations, apartment renovations, and a new 200-space parking lot. Summerhill Apartments is building new multiple residences that are a part of almost , 1 . 1 million dollars spent in this category. Phase two of EcoVillage expansion has contributed to over 1 . 8 million dollars spent in the category of new two-family residences. Also of interest is the rebuilding of a historic barn on Gray Road, which utilized monies from a State grant. There are 143 open building permits with a total of 184 certificates of occupancy issued (down from 226 in 2000). All construction costs totaled over 31 million dollars, the second highest amount since 1993 (highest was over 41 million in 1997 and several years totaled 18 million plus per year. The year 2000 had 14.5 million dollars spent.) The Zoning Board held 12 meetings and heard 47 new cases and 2 adjourned appeals. Two cases were denied and there was I l eso decision and l withdrawn case. Only 9 fire occurrences were reported in 2001 . There were no deaths or injuries. Two fires were somewhat significant. An ctrical fire significantly damaged an apartment in an apartment complex and a storage building (garage sized) was completely troyed. An average (yearly) number of complaints were investigated; totally 61 , with property maintenance being the leading category with 25. 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Q OO � AZ � z W a' u' O F U0 � U U w � 'a b > k Ls, F- W Q GW 1 Fw- C40) U :3 as > z r¢ U Ca z O > 0 co a = a o o w V On v Y > c c v h z °�' v v o °o c `° 'o `� c HOLU UU0.1 Y BUDGET OFFICERS FISCAL HIGHLIGHTS YEAR ENDING 2001 Sound financial administration requires the preparation and adoption of an annual comprehensive operating budget for the Town and it ' s taxpayers but this or any budget is only effective if it assures that: ( 1 ) community services and objectives are attained ; (2) expenditures are properly controlled ; and (3 ) an adequate resource stream will be available to finance current operations , repay long-term liabilities , and meet continued Capital expenditures for infrastructures , highway equipment, technology and administrative equipment, parks and other community recreation , land preservation and development, and buildings . The barometric proof that the ever demanding needs and services of and for the Town of Ithaca were monitored , maintained and meet is by a simple but close; examination of a few vital operating resources ad expenses . RESOURCES SALES TAX Actual sales tax revenue exceeded 2001 budgeted expectations by approximately 15 % ($386 ,934) . This unanticipated revenue not only helped support the Town ' s daily operations but also strengthened fund balance dollars which aided in helping to keeping the real property tax rate flat in 2002 . MORTGAGE TAX This modest financial resource tells us that new construction and or mortgage refinancing is ongoing within the County and Town of Ithaca. In 2001 receipts totaled $204, 144. Comparatively, this revenue stream appreciated 13 . 9 % between 2000 and 2001 . INTEREST INCOME Unexpended cash was not allowed to stand idle in 2001 . Investment ( interest) earnings totaled $236 , 813 . Town-Wide earnings exceeded budget by 26 . 6 % , Fire Protection Tax dollars generated earnings totaling $41 , 511 . In both cases , this revenue helped keep tax rates flat or within reasonable demand levels for the year 2002 . Current investment interest rates will not generate earnings for the Town as in past years . Investment income will be nominal for year 2002 . I i IN SUMMARY Actual resources (which includes tax dollars) , exceeded the Town-Wide budgeted operations for 2001 by approximately 24 % . Special Revenue (Highway, Lighting Districts , Fire) resources exceeded the 2001 anticipated receipts by an average of 4 .7 % . The Water & Sewer Funds experienced an increased revenue stream of 4 . 5 % . EXPENDITURES LEGAL A total of $97 ,765 in legal fees was incurred during 2001 . Over the past seven (7) years the average annual cost for legal counsel has been $80, 613 . Cost of services in 2001 exceeded the! annual average by 1. 7 . 5 % ($ 17 ,544) . While this cost may be viewed high it is in actualit a reasonable and inexpensive administrative cost to the Town taxpayers . The average cost per taxpayer in the Town is approximately $ . 0001312 cents for every $ 1 ,000 of assessed property value or $ . 013 cents for every $ 100,000 of assessed value . Legal fees fo;r 2001 can be clearly categorized into the following operating purposes or functions : Planning & Zoning — 27 % , Water & Sewer — 7 % , Capital Projects — 1 % , General Administration — 62 % , Fire Protection Contract — 1 % and Highway — 2 % . COMMUNITY SERVICES Services - ---------------------Expenditures-- ---------------- ---- Actual Over (Under) Over ( Under) Budget Bucluet Gen ' 1 Gov ' t ;support & Srvc $ 17101 ,029 ($ 43 , 561 ) (5 %) Gen ' l Transportation & Safety $ 175 , 859 ($ 29 , 835) ( 13 %) Gen ' ] Parks & Recreation $ 4887027 ($ 32 , 649) (6 %) Gen ' 1 Employee Benefits for Admin . $ 225 , 875 ($ 21 , 590) ( 8 % ) Zoning & Planning* $ 532 , 157 ($ 583817) ( 10%) Highway * $ 11406 ,723 ($ 144 , 270) (9 % ) Water & Sewer* $ 31638 ,998 $ 37 , 332 1 % Fire Protection $ 1 ,901 , 813 -0- -0- i `Salaries & Employee Fringe Benefits are included in these specific community services . DEBT OBLIGATION Long-term bond obligations for financing the Town ' s water and sewer infrastructure beginning in 1976 was reduced by 15 % . Principal and interest totaling $ 837 ,016 was paid out during 2001 . $ 789 ,773 will be paid down in 2002 . All Town indebtedness will be paid off in 2011 . IN SUMMARY An examination of total expenditures for 2001 to the Town taxpayer can be categorized into the various functional units of service : Function ----------- -----Per Assessed Valuation ----------- Fund Balance Tax Rate Total Cost Per $ 1 ,000 Per $ 1 ,000 Per $ 1 ,000 General Town-Wide $ 1 . 61 $ 1 . 26 $ 2 . 87 General Part Town $ 1 . 08 $ . 00 $ 1 . 08 Highway $ 2 . 85 $ . 00 $ 2 . 85 Fire Protection $ . 04 $ 3 . 85 $ 3 . 89 t r 3 ' t HUMAN RESOURCES OFFICE 2001 ANNUAL REPORT PERSONNEL .: A great deal of time was allocated Iin2001 to the reclassification project and the pay structure evaluation . As a result the work the Town Board passed a point factor criteria set , which is to be used to evaluate a job description to determine what job classification letter the position should be in . The Board also passed the updated Job Classification listing which was developed utilizing the point factor system . In May , the Board passed a new Wage Scale , which correlated with the Job Classification listing , and was determined using information gathered from several municipalities and local employers . With the strong support by the employees the Town Board passed a July 1 st wage increase , with no full time ernployee earning less than $9 . 00 per hour. Along with the Wage Scale was a longevity program that rewards employees for 10 years of service and beyond . The new mechanism of updating the wage scale in August every year was used during the 2002 budget process and made the process less stressful for all involved . This new process removed the element of department heads " marketing" their department for higher raises versus another department. At Southern Cayuga Lake Intermunicipal Water Commission , the employees voted in to represent them for purpose of collective bargaining the International Union of Operating Engineers . The contract was negotiated , voted on by the employees and passed by SCLIWC and the 5 municipalities . The contract goes into effect for ,January 1 , 2002 through December 31 , 2004 . 1 was staff support for these negotiations , which took a great deal of time throughout 2001 , but was very appreciative of the experience . There was a personnel change to the office in late 2001 . Joy Daley , part time Typist for the office resigned and moved with her family to Las Vegas . The need was accessed for a full time staff member to take Ms . Daley' s place . Connie Clark was asked to return to the Town to work in the Human Resources office , in the same title that she vacated in March . Connie responsibilities include payroll processing , purchasing and back up to the Accounting office among several other responsibilities . To finish off the year on a very positive note for the employees an Employee Appreciation program was started . At the annual luncheon employees with five (5 ) or more years of service received certificates and awards . This program will be continued annually with certificates and awards being presented by the Town Supervisor at the annual luncheon . 1 i CIVIL SERVICE : The Town has maintained compliance with civil service and has received approved Payroll Certifications for 2001 . i As of the end of the year, there were six (6 ) positions filled by provisional appointments and those positions are : Network/Records Specialist , Assistant Director of Planning , Environmental Planner, Planner, Engineering Technician I , and Humari Resources Manager. Most of these positions were filled in 2001 and are pending the County scheduling of the correlating exam . Turnover ratio is determined by dividing the total number of employees who resigned orlretired by the total number of active positions . The Town ' s turnover ratio for 2001 was 3 out of 51 or 6 % turnover. Compared to : 2000 ' s 13 % , 1999 ' s 14 % , 1998 ' s 11 % and 1997 ' s 11 % . S . C . L . I . W . C . experienced 1 out of 19 or 6 % in 2001 compared to 11 % in 2000 , 17 % in 1999 , 0 % in 1998 and 17 % in 1997 . During the year the following changes occurred : • 4 new positions created : Maintenance Worker, Sr. Engineering Technician , Deputy Town Supervisor, Receiver of Taxes (approved by NYS Civil Service as Exempt 9/01 ) . • 3 Title Changes : Assistant Town Engineer to Assistant Director of Engineering ; Assistant Town Planner to Assistant Director of Planning ; Assistant Zoning Officer to Assistant Director of Building and Zoning , (with minor changes in job description ) . • 0 positions abolished : • 2 position reclassified : Human Resources Specialist to Human Resources Manager and Automotive Mechanic to Heavy Equipment Mechanic . • 2 changes in Job Descriptions : Town Clerk , Highway Superintendent , Director of Building and Zoning , Budget Officer, Engineering Technician I , and Water/Sewer Maintenance Manager. • 6 Promotional Appointments : Deborah Kelley , Bookkeeper to the Supervisor and Receiver of Taxes ; Carrie Whitmore , Deputy Town Clerk/ Deputy Receiver of Taxes ; Susan Ritter, Assistant Director of Planning ; Michael Smith , Environmental Planner; Tim Eighmey , Heavy Equipment Operator; Monty Mouillesseaux , Motor Equipment Operator. • 10 newl ( or re- ) hires : Tee-Ann Hunter, Town Clerk; Mary Russell , Deputy Town Supervisor; Jonathan Kanter, Director of Planning ( rehired 4/01 ) ; Connie Clark , Principal Account Clerk ( rehired 9/01 ) ; Joseph Hulbert , Maintenance Worker; Kathryn Prybylski , Civil Engineer; Joseph Slater , Engineering Technician I ; Christine Lehman , Planner ( part-time , rehired ) ; Lori Quigley , Typist ( part-time ) ; Lisa Sheffield , Crossing Guard . • 1 miscellaneous : Court Clerk at part time status changed to full time status . • 3 resignations : Charles White , Civil Engineer; Connie Clark , Principal Account Clerk ; Joy Daley , Typist ( p/t) . 2 i • 0 terminations : • 0 layoffs : • 0 retirements : • 0 deaths : At Bolton Point there were no new positions created , reclassified or abolished . The following are vacant positions listed with Civil Service as of 12/31 : • Secretary to the Supervisor • Automotive Mechanic • Senior Account Clerk/Typist Assistant • Account Clerk Typist (2 ) • Typist (part-time) ( 2 ) • Planning Intern (part-time ) • Laborer (5) • Engineering Aide (temporary , • Keyboard Specialist full -time ) • Administrative Assistant The following positions are budgeted to be filled in 2002 , Automotive Mechanic Assistant , and Planning Intern , Fred Noteboom and I contracted with Challenge Industries for temporary workers for spring brush and leaf pick up . We were in hopes of being able to utilize a local resource to aid in the short time frame need of extra help . This " project" was difficult in the aspect that the people we were provided with weren 't always of the best frame of mind and physical ability. As an example of how giving we were , we had to loan one of the gentleman a coat, socks and shoes before sending him out with a crew . At this point we are hesitant to contract for this type of service again . PERSONNEL. COMMITTEE : The Personnel Committee met almost monthly to review the entire Personnel Manual do to the need to have one manual for S . C . L . I . W . C . and Town employees . The manual will be ready in 2002 for consideration by the Commission and the Town Board . Some of the policies added include ; Violence in the Workplace , Safety Toed Shoes , Uniforms , Records/Electronic Media Policies , On -Call pay , Coaching Policy , Longevity Pay , and several updates made to current policies . SAFETY COMMITTEE : The safety committee continued working on a comprehensive Safety Policies and Procedures Manual to be used by all Town employees with a projected completion by early 2002 . The committee also developed and recommended to the Town Board a Transitional Duty Program and an update of the Town ' s Safety Glasses program . The committee also reviewed accident reports and made suggestions to correct problems , in hopes to alleviate any future accidents . 3 i i The committee reviewed loss run reports from PERMA to familiarize them with the cost associated with accidents . A concern on everyone ' s mind this past year was safety and security . Town Hall had a successful surprise evacuation drill in late fall with participation by Ithaca Fire Department . This drill was important as we experienced our first bomb threat , which was phoned into the court' s office . Monthly checks have also been done on Town Hall ' s panic system to be sure it is working properly . There were meetings held with the employees to allow them to discuss their concerns after September, 11 th and again after the bomb threat . A sign -in procedure was added to the front desk , so that there was a better check on what department the customer was here to see . This also gives information during an evacuation of who , besides employees , was in the building . i TOWN SUPERVISOR POSITION REVIEW COMMITTEE : The committee met early 2001 to finalize the full report and to make formal recommendations to the Town Board regarding the full time — part time status of the Town Supervisor position . The committee also formalized a recommendation to create a more formal Deputy Town Supervisor position . This position would go from a non - paid check signing capability position to one that would be paid , working atlTown Hall on apart time basis , with a job description . Wages and benefits of1the said positions were also addressed and recommendations made . EMPLOYEE TRAINING AND DEVELOPMENT : As an essential part of keeping employees affective , training and personal development is always a key issue . Training sponsored by the Personnel Department in 2001 : annual safety training for Town Hall , Sexual and Workplace Harassment awareness training , and sponsored several employees attending different sessions of the " Building Supervisory Excellence" certificate series . i The Munies Group (City and Town of Ithaca and Tompkins County) spent a great deal of time in 2000 and 2001 developing an ongoing training series for supervisors called " Building Supervisory Excellence" , which is a certificate series that was launched in 2001 . The training targets the core competencies a supervisor needs to effectively supervise people . The series offers 38 hours of training , which is made up of 10 sessions , in which the participants must complete at least 32 hours in order to receive the certificate . The Munies Group has begu n' looking into the training need of a Leadership Series also . A great deal more work will need to be done on this before it can be launched in late 2002 or 2003 . This training will be designed for Boards and top management . I participated in the following seminars in 2001 ; monthly training/meetings of the Society for Human Resource Management of Tompkins County , N . Y . S . SHRM Conference , OSHA Compliance Seminar, NYS Teleconference on Civil Service 4 Compliance , and the Notary Public exam preparation class . As part of the Building Supervisory Excellence series I attended "The Write Stuff' , and " Understanding Supervisory Excellence" . On a professional basis I served on the local SHRM Board of Directors and served as a municipal representative on the United Way Allocations Committee . WELLNESS : As one part under this big umbrella called Wellness the Town provided the employees with a Wellness Fair in November. At the fair the employees could get their blood pressure , cholesterol and glucose checked , have an analysis of their body fat percentage done , and have a free flu shot . The participation was very good with 41 employees out of 65 , Bolton Point included , participating at a combined cost of $ 300 . Fitness membership reimbursement , as a second part of the wellness program , has again seen an increase in participation . In 2001 , 12 employees received reimbursements for enrolling in some type of wellness program . In 2000 , only 7 employees received some type of reimbursement . DIVERSITY : I have attended and become an active member of the Tompkins County Diversity Consortium . The consortium was developed a few years ago by the Board of Representatives to address diversity issues with employers in county . Goals of the Consortium are to aid employers in the challenge of diversifying their staff, have a better representation of the community. One issue that was addressed at several meetings is the need to have a more diversified pool taking and passing civil service exams . As not only the County , City and Towns utilize the exam lists , but so does the schools , TC3 and BOCES . Another " hot topic" for employers is the problem with retaining minorities and people of color in positions in rural central New York . The group has supported the efforts of establishing an active " First F= riday" organization in the area . First Friday is a national organization that meets at a organized social event on the first Friday of the month for a night of professional networking for people of color and minorities , with employers in the community . INSURANCES : WORKERS ' COMPENSATION : In 2001 there were four (4 ) injuries reported to PERMA , but only three ( 3 ) were record -able injuries on our PESH 900 log . The injuries resulted in a total of zero lost workdays and 20 restricted or transitional duty days . The employee who went out in December 1999 on a back injury returned to work , full duty , in May . 5 DISABILITY : The Town Board approved adding Long Term Disability coverage for the employees ,' effective February 1 , 2001 . The current rate is $ . 41 / 100 of gross wages , perlemployee . The current rate for state mandated short-term disability is $ 5/month per eligible employee , with the employees contributing $ . 60 per paycheck . 'This disability only pays a maximum of $ 170 per week , which is low , for a maximum of 26 weeks . HEALTH / DENTAL INSURANCE : For 2001 the Town changed the prescription co-pay from $ 5/$20 to $ 5/$ 15/$35 do to the requirement for a three tier prescription plan . Since Univera ' s coverage no longer had a zip code restriction , the Town stopped offering Blue Cross/Blue Shield ' s HMO-CNY . There was no change in the Town ' s dental insurance coverage . COMMERCIAL INSURANCE : I continued I to work with Charlie Gibson from Ithaca Agency to keep the Town ' s coverage levels where they should be . I requested putting off the Request For Proposals until 2002 . This request was based on the lack of time I had to really do a good job developing the RFP and evaluating the proposals . Also every time there is a change in the agency , it really takes a lot of time to adjust to what information, they require and the coordination between the agency representative and myself There were 2 accidents reported to Selective Insurance by the Town in 2001 . The first claim was an automobile claims involving a broken windshield of a non - Town vehicle . There was 1 liability claim which was do to a pedestrian falling and injuring himself when entering the post office . The post office entrance continues to be problematic , as others have fallen , but not made a claim . i LIFE INSURANCE : The Personnel Committee recommended as an additional benefit for 2001 , Life Insurance coverage . The plan adopted gives the employees $ 25 , 000 worth of group term life insurance coverage , while employed , at no cost to the employee . This coverage costs the Town $ 8 per employee per month . As an additional benefit the, employee has the option to purchase more coverage for themselves and coverage on a spouse or dependent child at a group rate . This insurance is transferable at the time of termination of employment , but at a more expensive level of cost . 6 SUMMARY . 2001 was a busy and exciting year, especially with the challenges of changing the wage program , negotiating a first union contract and trying to deal with the challenges that came with the affects of September 11 th . It was also a year of many changes in positions , but yet not a great deal of change in the staff. We had Jonathan Kanter and Connie Clark who resigned their position to move on , but later in the year were excited to return to the Town of Ithaca as their employer. This gives one the feeling that the Town of Ithaca is place where the employees are happy. That in no way means that life is perfect at the Town of Ithaca , but that life is not as bad as it once was . Employee concerns are being addressed , and better communication has really started to happen between departments . I view the year as a successful one in terms of bridging the gap that has occurred over the year: between Town Hall and Highway. For the first time in several years almost 100 % of the highway employees were in the same room as the town hall employees . Everyone enjoyed pizza and had a chance to say farewell to a fellow employee who had the pleasure of working with staff from both facilities . The annual picnic was highly attended by all employees and viewed by many as a fun afternoon . There was real unity support by both Highway and Town Hall in the changes made to the wage program and the new benefits of Long Term Disability and Life Insurance . The effort in bridging these two facilities will continue to take time as still many of the staff would not know each other if they passed on the street . Unfortunately , I find again making the statement that there were many items on my Priority Work Plan that did not get as fully completed as I would have liked , and will be moving them into a " must complete" mode for 2002 ' s priority plan . This would include finishing the Personnel Manual and Safety Policies and Procedures Manual , and purchasing a HR Information System . It has been a great pleasure working at the Town of Ithaca and with the Town Supervisor, members of the Town Board , and the employees of Town Hall , Highway and Bolton Point . Submitted By: Judith C . Drake , PHR , Human Resources Manager 7 OF 17, TOWN OF ITHACA 4,= 1e 2'= � 215 N . Tioga Street , Ithaca , N . Y . 14850 www .town . ithacamy . us TOWN CLERK 273- 1721 HIGHWAY (Roads, Parks, Trails, Water&Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607) 273-1704 Agenda Item 21 Network/Record Specialist 2001 Year End Report The Town Hall 's network computer system has passed the 18-month benchmark with flying colors . This success is largely due to continual upgrades to software and regular maintenance of hardware . Departments have worked closely with the Network/Record Specialist in carefully evaluating their technology needs and budgeting for anticipated expenses . The network saw little unanticipated "down -time" . Our anti -virus applications contributed to this objective by properly identifying and destroying a handful of viruses . Additionally, our firewall security correctly notified us of a breach that was quickly remedied . Fortunately, our server and data were unaffected in these instances . Our most notable technology accomplishment was our revamped web site . Last year, the Network/Record Specialist participated in project sponsored by SUNY Albany's Center for Technology in Government . The intent of this project was to gather insight into how local governments develop , launch , and maintain their web sites . This project resulted in a guide for municipalities to use when establishing a web presence , or in some cases , overhauling an existing site . This , in combination with hiring a web design consultant from Finger Lakes Webs helped create a site that made IthacaNet' s Site of The Week! The Town ' s web site is an interactive tool for residents to obtain information and also avails them several opportunities to convey concerns and give feedback . The continued success of our site will come from in - house maintenance of the site by the staff that can post information as it becomes available . The Records Management Advisor Board oversees the site ' s content and makes recommendations to the Town Board . 2 - 11 - 02 AttachTmnt #7 n �. LA o to cn d CA A CD A n CD n O CD A CD ` - CD O � CD "� ... 0 p ®+ w. O ,�� C G ►�• `�' O CAD 'yG ►��Gn ° CL o Q6 cD a a 0 5 `0 o . n CL w 5 0 co a a G n a 0 o a n °• a o � . uQ UQ 0 0 0 CIA Ut CD CD d zy � z ' m3 z M CD CD CD CD CD CD CD C Uao Qq UQQ UQQ (IQ U�q GQQ m tz O O O O O p O N tQ O O O O 25 O� C7 i ONO (.01 !!;�4 COOC� :!5A4 C7: CD G C r O A A A D CD D dD C C C D p �C CD rD n CD W n CD ppD d < < .- C 'J < co < < d U' CD CD CD " y CD CD r CO y CD y N el tz a 9 w a bd a W CIA a 0 o CD o F : F � CD 0 CD CD n C Ono to � O CCD CD CD CD CD CID CAD co +n 'om3 �••� H 'I b � b i b b z )MM4 CD CD CD CD CD CD co cr � cr cr � da�.yy 0 z CD CD CD 0 CD CD C1Q (IQ UQ C!Q GQ UQ UQ CD CD CD CD CD CD co CD CD CD CD CD CrQQ (m QQ Cro bOQ Cro OQQ e`er+ O O N O O O O O O O tv O ro). 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O• cn a a. 5 CD CD CD a °' a 5 a' CD CD co I. � . tai trl td m M C�7 n O cn cn cn cn cn c Zd CD b b b •o b b m � ro CD CD CD CD CD CD CD cr (76 cr cr co co CD 0 CD CD CD CD CO C O O Q OG COQ C C C C C OQ OQ OG Q Q COD COD COD COD COD COD COD COD CD 0 CD CD CD CD CD CD COQ COQ COQ COQ COQ COQ COQ COQ J' r* N O O O O O C O O O d O e� NTJ � � � 0 � � � C � � � 0 0 a o 0 o w cn A A �. d A d o < CDx CDLZ C � x � CD a cn CA En tv COD CD 21 0 ro CD a � . 4 a: R° a Iwo 'b 'u n b o D CD a CD CD CD n C a CD CD o 0 o 5 5 � � n 0 5 t� A t2lO z � c� tv IA d d t�7 H 5 ' (IQ ' a ' S ' UQ ' m z o COD CD CD CD � y N CD co OQ . QG • bq • � M ~ � UO UQ N H O H t"' 0 0 0 0 0 y o 7 � II p N n C 0 C n r) p n 0 < 0 n C n in n w .w'�- ° can cn cn CD cn CD cn CD `Z, cn CD b cn CD rd �-h CD d Oct CD C I� Oho �. 000 00 O000 = 000 00 rA o 0 a. � 0 o ° tz� tz� n `d V) y CD CD CD CD CD CD CD CD CD CD CD CD zs a cn � e 00 � n N N N d Ono d Ono z c� db > o y °z o r � yH d r m Nz n Oil cro ao ono 00 0�o aroma C � o � y N C� z H d 0 b 0 C 0 0 0 o O N N N N N N C/1 r.r y O z d y C-h PERSONNEL RECORDS FOR DISPOSAL Records for Disposal February , 2002 Box 3A File Date Disposal Date Budget Worksheets . 1996 12/01 Insurance Policies 1992-' 94 12/01 ADP Committee notes 1992- ' 95 12/01 Health Insurance Info . 1994 12/01 Former Employees Withholding 1986 294 12/01 Insurance Information RFP Process 1995 12/01 Highway Laborer Position 1998 12/01 Personnel Committee Minutes 1995 12/01 Vehicle Insurance Claims 1995 12/01 Insurance Correspondence 1995 12/01 Copies of Right of Way Bond 1995 12/01 In Judy' s Office Commercial Insurance Loss Run 1995 1995 12/01 Commercial Insurance Policy 1995 1995 12/01 Independent Contractors Contracts 1991 ' 93 12/01 Vanderbilt V . Town of Ithaca Accident Aug-94 12/01 Time Sheets for Temporaries 1995 12/01 Payroll Process-Hiring/Salary Procedures 1995 12/01 Payroll W-2 Test Run 1994 12/01 NYSLRS Monthly reports 1995 12/01 Lovell Safety Mgmt Group Correspondence 1994 295 12/01 Worker's Compensations Quotes 1995 12/01 Ithaca College Work Study 1995 12/01 C I V ITAS 1 1995 12/01 Evaluations Information & Masters 1994 12/01 United Way Reports 1989-' 95 12/01 Training Seminar information 1995 12/01 Tax 1099s 1995 12/01 Time-off Requests 1995/1996 12/01 Employee Letters Sent to Civil Service 1995 12/01 Town Justice Information (salaries , etc . ) 1995 12/01 Williamson Payroll Program Disk Pre-1996 12/01 Dispbx Records for Disposal Box 3B Box 2 ,File Date Disp Date i Insurance Proposals 1995 11 /94 11 /2001 CIVITAS and Staff King Time Sheets (for bill payment Verification 1995 2/01 T & A journal Entries - 1995 12/95 12/01 Superseded & Withdrawn W-4's 12/96 12/01 Superseded & Withdrawn W-4's 12/96 12/01 BC/BS Billings before 1996 12/95 12/01 BC/BS Claim experience 12/95 12/01 W-2s 1995 12/95 12/01 SCLIWS charges 12/95 12/01 SCLIWC Correspondence 1995 12/95 12/01 Senior Account Clerk Typist 1998 12/98 12/01 Assistant Town Engineer 1998 12/98 12/01 Network Records Spec. 1998 12/98 12/01 Keyboard Specialist 1998 12/98 12/01 Asst. Zoning Officers/Bldg. Insp . 1998 12/98 12/01 Violence in the workplace questionnaire 5/96 12 . 02 i i Dispbx i 1 Box 3C Box 3 Time sheets and payroll information sheets 12/95 12/01 Bolton Point Time Sheets 12/95 12/2001 Highway Time Sheets 12/95 12/2001 1995 W-2s , 1099s , Fed . & State Withholding United Way , Garnishments , Direct Deposit , S ,V , P Time off, Deferred Comp and TCCU 12/95 12/01 Dispbx Box 3D Box 1 Payroll Register Sheets Dec-95 12/01 Dispbx a CD rD �k p a p x x n 0 rD Qn CD o° w cn . . . � Co � O � O (D `L3 O .Y \C) a n v, cn cs v, w to � (.A v, CD o O o 0 0 o O O o 0 0 ° �0 \C) .o �10\C) � .o 0 o C7 ° �.o ry p" A.. d C7 cn b o locl in o 0 V) V O 0 rn o 0 0 0 P7, x 77, 74 00 O N E w N O O d O p w W w w w w w w w r- u w u O O O O O O O O O O O C� Q r . ci CD C CD CD A> o Attachment # 8 2 - 11 - 02 TOWN LEE2K ' S MONTHLY REPORT N OF ITHACA . NEW YORK JANUARY , 2002 THE SUPERVISOR : PAGE 1 Pursuant to Section 27 , Subd I of the Town Law . I hereby make the following statement of all fees and moneys received by me in connection with my office during the month stated above , excepting only such fees and moneys the application and payment of which are otherwise provided for by law : 2001. SPORTING LICENSES 2002 SPORTING LICENSES 1 MARRIAGE LICENSES NO . 01085 TO 01085 8 . 75 AGRICULTURE REPORT COPY AERIAL PHOTOS 8 MISC . .COPIES 45 . 20 1 COMPREHENSIVE PLAN 12 . 00 ENVIRONMENTAL REVIEW 3 TRANSCRIPT 30 . 00 NOISE ORDINANCE RETURNED CHECK — CLERK 1 RETURNED CHECK — TAXES 5900 1 RETURNED CHECK — W & S 5900 OPEN SPACE REPORT 1984 OPEN SPACE REPORT 1997 POSTAGE SIGN ORDINANCE _ SIX MILE CREEK REPORT SUBDIVISION REGULATIONS _ 10 _ TAX SEARCH 50900 USE OF PARKS & BLDG WETLAND GUIDELINES WATER & SEWER SEARCH ZONING MAP 3 ZONING ORDINANCE 25050 A1255 TOTAL TOWN CLERK FEES __:_ _.181_ .._45 A1555 77 ENUMERATION __77 - 900 A1556 _1 SPCA. CONTRACT A1557 2 SPCA, IMPOUND FEES -------_. _._ ___ _60 _ ._ 0. 0 A2389 VOTING MACHINE FEE A2530 GAMES OF CHANCE LICENSES --- __._......___.. BINGO LICENSES 3 BINGO FEES 42 . 61 A2540 TOTAL A2540 42 . 61 544 77 DOG LICENSES __ . . 154. . 00 701 REFUND PRIOR YEAR EXPENS _ 6 BUILDING PERMIT 265 . 00 BUILDING PERMIT EXTENSIN FOUNDATION PERMITS 1 CERTIFICATE OF OCCUPANCY 50 . 040 2 TEMP . CERT . OF OCCUPANCY 87 . 50 Notary PubliclCouncilman TOWN CLERK ' S MONTHLY REPORT -JANUARY , 2002 PAGE 2 USE PERMITS 3 : OPERATING PERMITS 200900 4- _ . ; FIRE SAFETY INSPECTIONS 150 . 00 1 ' SIGN PERMITS 137900 ; ZBA AREA & USE VARIANCES ZBA ADDITIONAL MTG , FEE 2 ._.- ZBA SPECIAL APPROVALS 200 . 00 ZONING SIGN APPROVALS B2110 iTOTAL B2110 1 , 089 . 50 ( SUBDV . REV . INITIAL APL . ---- ---- ---- -- , SUBDV . REV . PRELIM . PLAT 1 ', SUBDV . REV . FINAL PLAT 70 . 00 SBDV . REV . PLAN REAFFIRM ' SITE PLAN INIT . APL . FEE ' 1 SITE PLAN PRELIM . PLAN 100 : 00 SITE PLAN FINAL PLAN ADD . MTG , FEE AGENDA PRO ASS . MTG . FEE P . H . PROCE B2115 ; TOTAL B2115 Paid to Supervisor for General Fund 8,63 . 9 Paid to Supervisor for Part Town 1 , 259 . 50 Paid to County Treasurer for Dog Licenses 109 , _0T' Paid to Aq & Markets for Doo Licenses 18 . 00 Paid to NYS Health Department for Marriage Licenses 11_._ 25 --- Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total Disbursements 2 , 261981 FEBRUARY 1 , 20012 _ , SUPERVISOR STATE! OF NEW YORK , COUNTY OF TOMPKINS . TOWN OF ITHACA TEE -ANN HUNTER, , being duly sworn : says that she is the Clerk of the TOWN OF ITHACA that the ioregoinq is a frill and true statement of all Fees and Moneys received by her durinq the month above stated , aWaptinq only Such Fees the aDolicati ^ n and payment of which are otherwise provided for by Subscribed and sworn to beror. e me this n Town Clerk day of �( �fw� �", 2Q G�` CARRIE WHITMORE Notary Public, State of New York 01 Tioga County ! , Commission Expires December 26 6L� Town of Ithaca Town Board, February 11 , 2002 Highway Department Report for January 2002 Highway Facility There will be a schematic design presentation to the Town Board for the Public Works facility. Hascup and Lorenzini have indicated that they will have preliminary cost estimates at that tame . Parks and Trails During January we worked several times on snow and ice removal on the trails and at Town Hall . We cut and removed dead trees in Salem Park, along East Ithaca Recreation Way and several other park and trail sites . Roads In January the snows finally came, which keep the crews fairly busy with salting and plowing roads and mixing the salt and Magic -O. We did work on trimming trees in several locations throughout the Town, conducted the annual Christmas tree pickup throughout the Town, and did several small jobs this month. The Highway crews continued working on surveying and preparing as-built drawings for projects within the Town. Water and Sewer The Town's Highway crews repaired four water main breaks— two on Winthrop Drive, one on Hanshaw Road and one on Winston Drive . Other water work, included performing several confined space entries, replacing fire hydrants, and checking and repairing valve boxes . There was a sewer blockage on Campbell Avenue that the Town' s crews responded to and we installed delineators on Mecklenburg Road sewer manholes . The Highway crews continued to mark out underground dig sights . A training session on sewer pump station controls was held with most of the Department attending . Projects for February 1 . Parks and trail maintenance . 2 . Water and sewer maintenance . 3. Snow removal, as needed . 4 . Catch basin cleaning . 5 . Sign installation. 6 . Tree and brush removal. 7. Hauling of stone for 2002 projects . 8 . Annual maintenance on bird nesting boxes . ghk Town Engineer's Report for 2/11/02 Town Board Meeting GENERAL Records Management Engineering staff is continuing to work with existing record maps of the Town ' s water and sewer systems to develop an electronic GIS record map. Assistance was provided to the Town Clerk on development of the proposal for the SARA grant application submitted this month. Park and Open Space The Engineering staff has been working with the Highway Department and Planning Department on the Hanna Pew Trail project. Plan development is being finalized and final design and construction documents are being prepared. Highway The Engineering Staff has provided technical support to the Highway staff for the development of plans for reconstruction of Renwick Road. Technical support has also been provided for development of drainage improvement plans for Winthrop Drive. 91 I /Emergency Operations Center Committee The Town Engineer is the Town of Ithaca representative on the building committee. The Town Engineer and Town Supervisor have been working with Barbara Blanchard, Char of the Committee, on a proposal for the use of the Station Five site and the County Attorney has drafting a memorandum of understanding which is being reviewed. Tompkins County Emergency Management Planning Committee The Town Engineer has been meeting with the committee that is drafting the Tompkins County Comprehensive Emergency Management Plan. The plan is being developed with guidelines from the Federal Emergency Management Agency and includes provisions for coordination of response and recovery efforts to deal with major natural and man made emergencies or disasters. The plan will provide guidance for preparedness, response and recovery policy and procedures. The committee is nearing completion of the draft plan and will be scheduling a meeting for public officials to introduce the document. EARTH FILL PERMITS No activity has occurred on the City of Ithaca application for the proposed demolition and construction spoil disposal site on the Landstrom lot. No new permits were issued in January. Two ponds on Coddington Road with earth fill permits have been substantially completed, with final site restoration and seeding to be completed in the spring. WATER PROJECTS Integrated Water System Final project planning and design work on improvements for the integrated water system is on hold until completion of the revised SCLIWC agreement. i TOWN ENGINEERS REPORT 2/ 11 /02 West Hill Water System The Engineering Staff is continuing to work on preliminary plans and an engineering report for the part of the West Hill Water System behind the Biggs complex and the Hospital . i - Several alternatives for a new water storage tank are being reviewed and an engineering report with recommendations is being prepared SEWER PROJECTS I Intermunicipal Sewer System The Intermunicipal sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership in the sewer system. The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden, plus the three potential partners, which are the Village of Lansing, The Village of Cayuga Heights and the Town of Lansing. The group is also working on the scope of the Environmental Impact Statement required by NYSDEC. The Town Engineer has been reviewing project data and cost information provided by the City of Ithaca to evaluate the appropriate cost participation in the jointly used interceptor sewers that the City has been constructing over the past 5 years. Some of the documentation requested from the City staff has been slow in coming and has been incomplete which has delayed and complicated the review process. A summary report of the projects and related costs, including the summary data on NYS grants will provide to the Board prior to a request for authorization of payment for the work. i West Hill Sewer System I Survey Work for the replacement of the Trumansburg Road Hospital sewer line has been completed by the Engineering Interns. The Town Engineer is in the process of developing a design and construction plan for replacement of this sewer line in 2002. At the request of a Town resident a preliminary evaluation of the cost and benefit to extend sewer along Trumansburg Road from Fire Station, 5 to Hayts Road is being developed. The Town Engineer has been looking at a possible sewer line along the North end of West Haven Road, which would serve g� g P g possible frontage lots on land owned by Ecovillage . I Ecovillage hasi completed construction of the sewer extension to serve the Second Neighborhood. Upon receipt of record drawings and a final easement description, acceptance of the facility as a Town of Ithaca Sewer main will be formalized. DEVELOPMENT REVIEW i Site work for the PRI Museum of the Earth started in September. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed the required sediment and erosion control measures and is maintaining them. No site related problems have been noted. Project work has been shut down for the winter. i Eco Village is continuing on the site work for the second resident group with construction on the roadways and driveway . Installation of; the sanitary sewer system is also underway . Prior to the excavation work sediment control fence was installed below the construction area. Construction of the Antennas and the transmitter building on the Sapsucker Woods Road water tank site has been substantially completed by Nextel and a temporary Certificate of Occupancy has been issued. The final Site restoration will be completed this spring . i l Areports\ERPT0202.doc Daniel R . Walker Page 2 2/6/02 I I I Agenda # TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF JANUARY 2002 MONTH YEAR TO DATE PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT 4kOF GLE FAMILY 2002 0 0 0 0 RESIDENCES 2001 1 1269944 1 126,944 2002 0 0 0 0 TWO FAMILY RESIDENCES 2001 0 0 0 0 2002 2 26,600 2 26,600 RENOVATIONS 2001 2 229651 2 22,651 2002 1 30,001 1 309001 CONVERSIONS OF USE 2001 0 0 0 0 2002 0 0 0 0 ADDITIONS TO FOOTPRINT 2001 0 0 0 0 2002 0 0 0 0 MULTIPLE RESIDENCES 2001 0 0 0 0 2002 1 Judd Falls Hair Salon entry breezeway 700 1 700 BUSINESS 2001 2 4532000 2 453,000 2002 0 0 0 0 AGRICULTURAL 2001 0 0 0 0 2002 0 0 0 0 INDUSTRIAL 2001 0 0 0 0 2002 1 CU 15,000 sq ft wrestling facility 21800,000 1 29800,000 VIONAL 2001 0 0 0 0 1 Telecommunications facility 20,000 1 Seasonal cabin 209000 1 Wood stove insert 2100 MISCELLANEOUS 2002 3 429100 3 42, 100 CONSTRUCTION r2001 1 10,270 1 109270 TOTAL NUMBER OF 8 29899,401 8 29899,401 PERMITS ISSUED 6 612,865 6 612,865 TOTAL FEES 8 2,605 8 21605 RECEIVED 2001 6 11050 6 1 ,050 Date Prepared: February 1 , 2002 Dani L. Holford Building/Zoning Department Secretary I r 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 16 1 . 502 Coddington Road - install wood stove insert into existing fireplace. 2. Pleasant Grove Road (CU Northeast Initiative) - basketball courts. 3. 269 Coy Glen Road - mudroom/enclosed porch addition. 4. 17 Fairway Drive - new single-fainily residence - temporary. 5 . 197 Bostwick Road ( 1st Assembly) - new church (final certificate). 6. 210 Northview Road West - remodel bathroom. 7. Danby Road (IC) - Friends Hall interior renovations on 1 st floor. 8. 101 Dates Drive (CMC) - administrative offices, obstetrics, and "on call rooms" renovations (final certificate). 9. 101 Dates Drive (CMC) - renovations 2nd and 3rd floor patient wings - temporary. 10. 612 Coddington Road - entry addition and remodel single-family home. 11 . 365 East King Road - bedroom, bathroom, foyer addition - temporary. 12. 149 Honness Lane (Trinity Lutheran Church) - parking lot - temporary. 13 . 234 Sapsucker Woods Road (To l) - Nextel new equipment shelter and telecommunications equipment - temporary. 14. 1507 - 1 & -2 Slaterville Road - existing attached two-family home. 15. 612 Coddington Road - 256 sq (t bedroom addition. 16. 1012 Ellis Hollow Road (Tompkins Trust Company) - addition to bank. I TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2002 - 16 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2001 - 15 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 2 I . 249 Pennsylvania Avenue - occupancy - ZBA approved 1 /28/02. 2. 206 Sapsucker Woods Road - building code - no violation found. I From December 2001 : 1 . 635 Elmira Road - property maintenance - abated. From November 2001 : 1 . 125 Ridgecrest Road - building code - pending 2/ 1 /02 abatement. From March 2001 : 1 . 370 East King Road - building code - pending. From December 2000: 1 . 172 Calkins Road - property maintenance - (partially abated). From May 1995 : 1 . 1152 Danby Road - zoning and building code - legal action pending. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2002 - 2 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2001 - 2 TOTAL FIELD VISITS THIS MONTH - 113 I Uniform Building Code - 42 Local Law and Zoning Inspections '- 12 Fire Safety - 28 (21 businesses/offices in 3 buildings, 3 multiple residences [4 buildings and 111 total units], 2 churches, 1 restaurant, 1 group home) Fire Safety Reinspections - 28 (25 businesses/offices, l church, 1 restaurant, 1 senior housing) Fire/Emergency Occurrences - 2 ( l barn, 1 wood stove) Fire Occurrence Reinspections - 1 (barn) TOTAL FIELD VISITS YEAR TO DATE, 2002 - 113 TOTAL FIELD VISITS YEAR TO DATE, 2001 - 73 i 3 $TLOTIAL SIGN PERMITS THIS MONTH (Wonderland Motel) - 1 SIGN PERMITS YEAR TO DATE, 2002 - 1 SIGN PERMITS YEAR TO DATE, 2001 - 0 "ZONING BOARD OF APPEALS IMEETING, 3 CASES, AGENDA ATTACHED Y TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY, JANUARY 28, 2002 7 : 00 P.M. By directionl,of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, January 28, 2002, in Town Hall, 215 North Tioga Street, Tioga Street Entrance, Ithaca, N.Y. , COMMENCING AT 7 : 00 P.M. , on the following matters : APPEAL of Kenneth and Mia Simpson, Appellants, requesting authorization from the Zoning Board of Appeals under Article XII, Section 54 of the Town of Ithaca to be permitted to enlarge a non-conforming Qdeo�c�ea building with an, 816 ± square foot addition, which will encroach into the road right-of-way at 24 Renwick J Heights Road, Town of Ithaca Tax Parcel No. 17-3 -28, Residence District R- 15 . Said building is non- conforming because it currently is set back 13 . 9 feet from the front yard property line, whereas 25 feet is required. APPEAL of the Best Western University Inn, Appellant, Patrick Doyle, Rapp Signs, Agent, requesting a variance from Section 3 .01 - 1c of the Town Sign Law to be permitted to place an internally illuminated directional sign 'at the entrance (west side) of the Inn, which is located at 1020 Ellis Hollow Road and the East Hill Plaza, Town of Ithaca Tax Parcel No. 62-2- 13 . 7, Business District C. Said Sign Law does not allow self-illuminated directional signs. APPEAL of James Iacovelli, Appellant/Owner, Edward A Mazza, Esq. Agent, requesting a special permit under Article III, Section 4 (2b) of the Town of Ithaca Zoning Ordinance, to be permitted to occupy a single-family dwelling by six unrelated persons at 249 Pennsylvania Avenue, Town of Ithaca Tax Parcel No. 54-6- 1 , Residence District R-9. The appellant proposes to encumber an adjacent building lot, by keeping it vacar`\ Said Zoning Board of Appeals will at said time, 7 : 00 p. m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S. Frost Director of Building and Zoning 273 - 1783 Dated : January 17 , 2002 Published : January 23 , 2002 i Planning Director' s Report for February 11 , 2002 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. January 8 , 2002 Meeting: Recommendation to ZBA Regarding Proposed Sign, Best Western University Inn at East Hill Plaza : The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance to allow one internally illuminated entrance sign approximately +/-3 .. 5 feet in height and +/-2 . 75 feet in width , mounted on a 2 foot pole and resulting in an overall height of +/- 5 . 5 feet. The sign is proposed to be placed in the grass island at the beginning of the entrance drive to the Best Western University Inn at East Hill Plaza, Town of Ithaca Tax Parcel No . 62-2- 13 . 7 , Business District "C" , Cornell University, Property Owner; Best Western University Inn , Applicant; Patrick Doyle , Rapp Signs , Inc . , Agent, Vegan Epicure Modifications, 1251 Trumansburg Road : The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Town Board regarding a zoning amendment to Special Land Use District # 4 for the proposed modifications to Vegan Epicure located at 1251 Trumansburg Road, Town of Ithaca Tax Parcel No . 24- 3 -3 .4 . The proposal includes using an additional 996 +/- square feet of the existing building for Vegan Epicure and modifying the Special Land Use District # 4 language to include food processing and distribution as allowed uses . Joseph Ciaschi , Ciaschi Properties , Owner; Susie Gutierrez, Applicant . Sketch Plan for Phase II and III Modifications at College Circle, 1033 Danby Road : The Planning Board considered a sketch plan for the proposed Phase If and III development at College Circle Apartments located at 1033 Danby Road, Town of Ithaca Tax Parcel No . 43 - 1 - 2 . 3 , Multiple Residence District . Phase II includes construction of the 60 additional apartments that were previously approved by the Town in 1988 , with some proposed modifications to the parking, building layout and circulation , and Phase III which includes a community center building, Ithaca College campus integration infrastructure and a request for additional apartment occupancy. The discussion included an overview of Ithaca College ' s Master Plan and how it relates to the College ' s proposed involvement in the College Circle Apartments , as well as how the proposed renovation of the existing College Circle Apartments fits in with the overall development plan . J .M . S . Reality, Owner; Integrated Acquisition & Development Corp . , Applicant . The Planning Board also declared its intent to serve as lead agency to coordinate the environmental review for this project . Recommendation to Permit Community Buildings in the MR Multiple Residence District: In conjunction with the College Circle proposal mentioned above and the upcoming review of the Linderman Creek Phase H development, the Planning Board adopted a resolution recommending that the Town Board consider enacting an amendment that would permit community buildings in the MR Multiple Residence District. The proposed revised Zoning Ordinance drafted by the Codes and Ordinances Committee already has a proposed provision including community buildings as permitted accessory buildings in the MR District. The Planning Board requested that the Town Board consider enacting an amendment to the current Zoning Ordinance that would incorporate the wording of the proposed revised Zoning Ordinance . This has been scheduled for the Town Board ' s consideration at the February 11 ` ;meeting in order to set a public hearing to consider this amendment. College Circle Phase I Modifications, 1033 Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modifications to the existing College Circle Apartments located at 1033 Danby Road, Town of Ithaca Tax Parcel No. 43 - 1 -2 . 2 , Multiple Residence District. The modifications include repaving the entrance drive, parking lot, and walkways , construction of dumpster enclosures , install new utilities , install new vinyl siding and trim on buildings , repair building foundations , construct new patios and drip edge around buildings , and repaint existing light poles . J .M. S . Reality, Owner; Integrated Acquisition & Development Corp. , Applicant. Election of Vice Chairperson for 2002 : The Planning Board nominated and elected Eva Hoffmann to serve as Vice Chairperson for 2002 . 2002 Meeting Schedule : The Planning Board approved its meeting schedule for 2002 , continuing the practice of holding two meetings per month on the first and third Tuesday of each month, unless otherwise specified. The meeting schedule has been forwarded to the Town Clerk ' s office and to the Town Website . CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following ai•e accomplishments or issues that have been dealt with over the past month . I SEAR Reviews for Zoning Board : Three new SEQR reviews for the Zoning Board were done since the January report : ( 1 ) request for authorization to enlarge a non-conforming building with an 816 +/- square foot addition which will encroach into the Town road right-of-way, 24 Renwick Heights Road , Residence District R- 15 , Kenneth and Mia Simpson , Appellants ; (2) request for a sign variance to place an internally illuminated directional sign at the entrance of the Best Western University Inn at East Hill Plaza, 1020 Ellis Hollow Road, Business District C , Best Western University Inn ; and (3 ) request for special permit to occupy a single-family dwelling by six unrelated persons , 249 Pennsylvania Avenue , Residence District R-9, James Iacovelli , Appellant/Owner, Edward A. Mazza, Esq . , Agent. Codes and Ordinances Committee : The Committee met on January 16 , 2002 . Discussion focused on ( 1 ) an update on the status of board and committee comments on the revised Zoning Ordinance ; (2) 1 a revised section of the proposed draft Zoning Ordinance regarding mobile homes/farm worker housing within State/County Agricultural Districts based on a recent Court of Appeals case ; (3 ) whether the Town should implement a prohibition or regulations regarding Concentrated Animal Feeding Operations (CAFO ' s) — the Committee was split on this question and decided to hold off on this for now ; (4) a preliminary outline regarding the Generic Environmental Impact Statement for the revised Zoning Ordinance and Map — the Committee 2 okayed the preliminary outline ; (5 ) the overall estimated timeframe for enactment of the Zoning revisions — currently estimated to be completed by August or September of 2002 ; and (6) work plan priorities for 2002 . The Committee also approved its meeting schedule for 2002 , continuing the practice of holding meetings on the third Wednesday of each month at 7 : 30 p . m. , unless specified otherwise . The next meeting is scheduled for Tuesday, February 26 , 2002 , to accommodate the Presidents ' Day/winter school vacation/NYS Assoc . of Towns conference schedules . Possible agenda items will include a discussion of comments from other boards and committees regarding the revised draft of the Zoning Ordinance and map ; discussion regarding public information meetings for the revised Zoning and schedule of public information meetings ; and discussion of possible revisions of Local Law No . 4 of 1993 regarding the Conservation Board . Transportation Committee : The Committee met on January 17 , 2002 , and had further discussion regarding assistance by the County Sheriff' s Department for compilation of accident data, and the issue of speed enforcement, and whether the Town could pay the Sheriff' s Department for additional services for patrolling and speed enforcement in certain areas . Deputy Sheriff Joe Vitalli will attend the February 11 `h Town Board meeting to discuss this further with the Town Board . There were also brief updates on the Forest Home Traffic Calming Study, the Route 366 Bridge project, and the County Freight Transportation Study. The main focus of the meeting was a continuation of the discussion on possible components and elements of a Town transportation plan . The next meeting, scheduled for Thursday, February 7 , 2002 , will focus on a continuation of the discussion regarding the transportation plan , as well as updates on other relevant studies . Route 366 Bridge Project : Staff reviewed preliminary detailed plans for the Route 366 Bridge project sent by NYSDOT , and confirmed that the various elements that had been discussed over the past several months have been adequately addressed in the plans . One remaining issue that needs to be resolved between the Town and Cornell relates to possible lighting of the pedestrian pathway. The State will not incorporate any pedestrian lighting in the project. Cornell representatives believe that it would be important to light the pedestrian path . The Public works Committee is scheduled to discuss the issue of lighting on Town trails and walkways at their meeting on February 26`h and will report back to the Town Board. Newsletter: The call for newsletter articles for the Spring 2002 issue has gone out. Articles should be submitted to the Planning Department by about the middle of February. Chris Balestra and Al Carvill should be credited with coming up with a cost saving proposal for mailing of the Newsletter. On a trial basis , we will have Challenge Industries prepare our mailing of the Newsletter at a lower cost and with considerably less staff time involved. 2001 Annual Report : Planning staff prepared the 2001 Planning Department Annual Report for presentation to the Town Board at the February 11 `h meeting . South Hill Conservation Zone : The Town ' s subcommittee met to discuss the proposed modifications in the South Hill Conservation zone boundaries , based on the recommendations of the Conservation Board, staff and the Town ' s consultants . The subcommittee agreed with the proposed modifications , and a meeting with Ithaca College officials will be scheduled in the near 3 I future to review the proposed modifications . The modifications are, primarily based on fine- tuning the plant community locations that had been identified in both Town and Ithaca College studies . TCAD Economic Development Strategy Committee : The Director of Planning attended the quarterly meeting of the Economic Development Strategy Committee on January 24, 2002 . The discussion focused on a Progress Report for the year 2001 . Topics that dominated the discussion included the State Budget, the events of September 11 'h , and the effects on economic expectations in Tompkins County for the upcoming year, and the issue of livable wages in Tompkins County. I Zoning Revisions on the Website : The Director of Planning and Network/Record Specialist met with the Town ' s website consultant to discuss the upcoming Zoning revisions and how they might be set up ! on the Town ' s website . Marty Demarest of Finger Lakes Webs has already looked at possible ways of configuring the Zoning text, Executive Summary and maps on the website, and we discussed some possible ways to make it very "user friendly" . The target for putting the revised Zoning on the website is around mid-March after the Codes and Ordinances , Committee has reviewed board and committee comments and determined whether additional revisions to the draft will be needed . Another issue that came up had to do with the upcoming Codification project and whether the codified version of the new Zoning on the website, once it is adopted, will be as flexible and user friendly as what we could produce ourselves . This will undoubtedly be the subject of future discussions . County Redistricting and Adjusted Census Figures : Planning staff provided assistance to the Supervisor in reviewing the revised population figures distributed by the U. S . Bureau of the Census . 4 REGULAR MEETING OF THE ITHACA TOWN BOARD Monday, February 11 , 2002 Human Resources Report for January 2002 Personnel : I spent a great deal of time in January working with Paul Tunison ; in regards to policy changes do to the union agreement that became effective January 1St Paul and I also converted Bolton Point from a summary timesheet to each employee having their own timesheet , which allows them to record their own time versus their supervisor recording their time . The new sheets also allow the employee to sign a statement to the truth of the information , much like the Town ' s time sheets . W -2 's were passed or mailed out to the employees by January 25th . There were some delays do to problems with getting program corrections from Williamson Law Book . 1099 ' s were mailed to the election inspectors and George Frantz for his consulting work . Employees were sent information and enrollment packets for the New York State College Savings Program . The NYS Governor' s Office and the Office of the State Comptroller support this program . The program is not a pre-taxed but a reducing taxable income program that allows employees to set aside money for college for a child (legal dependent or not) . Employees who opt to participate in this program have the opportunity to have the money deducted from their paychecks or they can send a check directly. This program had minimal cost to the town ; it required a change in the payroll program and a check mailed out every payday . Civil Service : The payroll certification that is required by Civil Service Law was sent to Tompkins County Personnel in January. This certification is a means for civil service to check what employees are being paid versus what the Town Board and Commission passed as resolutions in October. County Personnel also uses the certification to update the employee ' s roster cards they are required to keep . Personnel Committee : Did not meet in January do to time and I wanting to work out union issues before meeting again . Next meeting : February 13th , Noon . Safety Committee : Finished the review of the draft Safety Policy and Procedures Manual . The draft was sent to the Town ' s workers' compensation loss control representative for his comments , which will be reviewed at the February meeting . The manual will be sent to the Public Works Committee for their review next. Blood Drive : I met Ryan Bonvillian , American Red Cross , and Andy Olmetti , City of Ithaca , to set up a blood drive that would be held at town hall . The blood drive has been scheduled for Friday, February 8th , from 10 : 30 to 3 : 30 . Time was allocated to this project in order to get the word out to Town and City employees . Training ands Development: Six of the management group attended the "Structured Decision Making" session from the Building Supervisory Excellence series , presented by Judy Saul , Executive Director of CDRC . OSHA Record keeping seminar: I was able to gain a lot of valuable information at this meeting regarding the changes that went into effect on January 1St. There is a log that has to be kept of " record -able" accidents , and this log has to be posted for the employees to review every year. Besides a change in form used , employers now have to post the form for 2 more months than previously. The regulations also require the recording of lost days to include Saturdays and . Sundays , however they have also now capped the lost days to 180 days . As an aside ; ther6 is a difference between what has to go on the log and what has to be turned into Workers' Compensation , and that is part of what makes this so confusing . Attached is a copy the Town ' s log for 2001 , which has to be posted for the month of February. Mediation Skills for Human Resources Professionals : Judy Saul , Executive Director of CDRC , taught a 3- hour session on developing mediation skills . As a participant I was able to practice the techniques that were discussed with other HR professionals. The main emphasis was on good listening skills and to not solve the problem , help the person express the problem and guide them through it. Some time was also spent on summarizing what the other person said . I feel these skills are useful for all supervisors to have . Submitted By: Judith C . Drake , PHR , Human Resources Manager w U.S. Department of Labor r <<�> For Calendar Year TA oo ( Page �Lof_ / Ipsny. :wme �'y d C Form Approved ibll Nome O.M. B. No. 1220-OM ibll Addren3 See OMB Disclosure f S A i Q 5#• /06 e &4. r � 7a . � Statement on reverse. int ulcome of INJURY Type, Eetent of, and Outcome of ILLNESS MISS Nonlatef Injuries Type of Illness Fetelltln Nonfatal Illnessoa Injuries With Lost Workdays ry Injuries CHECK Only One Column for Each Illness plows Illnesses Whh Lost Workdays Illneeaee ad Without Lon ($ea other side of form for terminsdone Related Without frost Workdays or Permanent tronsism) Workdays r DATE 5nior a Enter it Enter purr► Enter nurn- Enter a CHECK Enter DATE Enter a Enter a Enter nun► Enter num. Enter a CHECK lath. HECK CHECK If bar of bar of If no entry was of death. HECK t injury Injury In- DAY$ awy DAYS of made In col- r .Y CHECK if bar of bar of If no entry was nwNee ,q •E 11 Illness Illness Irv. DAYS away DAYS of made In Col. . . ewe volwa ari hnrrr work, nstrknd umns 1 or 2 c It Dias rom away from �RX but the Injury lX k E g d rya days horn work. tinrk� umns B a 01 4 Y away from w0} actlr, 0 or work. !rye Is neoWeble 0 from eye of as dafind q tS 'x .x I ■ work, or work. esukt rr IL g _F _� fnw !_31 t days of �' �e.ylYr. Ihl above. .7 v 3 $ o Mo./dav/We work ork r bon v 6 ¢ 8 0 fi O ; a or b th. or both. (2) (3) (4) (fil 1B) (7 ) IBI (0) ( 10) { 111 ( 12) ( 13) lei I (b) (c) (d) (a) I (f) (p) APO �+ r � e � fs . e t �( I sail' of Annual summary TotalsBy V Title G"V�G L 1 V' n' One _ 1 " ! 'J " c" •%r OS zoo P ST ONLY THIS PORTION OF THE LAST PAGE NO LATER THAN FEBRUARY 1 . i OF 11� y0 TOWN OF ITHACA = 1B21= = 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 www . town . ithaca. ny . us TOWN CLERK 273- 1721 HIGHWAY 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING Agenda Item 24h FAX (607) 273- 1704 Network/Record Specialist Report for Town Board Meeting February 11, 20021 Web site : ❖ 2002 Town Board resolutions now available on Town ' s web site . The resolutions are searchable by date , resolution number or any word within the resolution . As are with any document posted on our site , they are not official copies of Town resolutions . This and other caveats regarding information on our site are outlined on the Disclaimer page under the Contact section . ❖ Zoning Ordinance information , Tour of the Town , FAQ ' s sections are being developed . Zoning Ordinance project is being closely coordinated with the Director of Planning . ❖ New Community Site of the Month page added to Town site . Sites are nominated and must be organizations that serve residents of the Town of Ithaca . This is being done to benefit newly established or less well - known sites and will help develop more traffic to our own site . Network : ❖ One of the goals :For the network this year is to establish baseline standards for network traffic . The Network/Record Specialist has begun periodic network traffic monitoring during peak business hours and off hours . This will aid in identifying abuses or intrusions to our network either internally or externally . espectfully submitted , isa B . Carrier-Titti Network/ Record Specialist f i 2002 TAX COLLECTION RECEIVER OF TAXES MONTHLY REPORT AS OF JANUARY 31 , 2002 TOTAL NO. OF TAX BILLS ON WARRANT : 5111 TOTAL TOWN WARRANT (LEVY ) : $ 4036944.00 01 / 18/02 1ST PAYMENT : TOWN OF ITHACA SUPERVISOR $ 115007000 . 00 01 /29/02 2ND PAYMENT : TOWN OF ITHACA SUPERVISOR $ 27536 ,944 . 00 TOTAL WARRANT COLLECTED BY JANAURY 29TH : $ 4,0361944 .00 MISCELLANEOUS PAYMENTS TO TOWN OF ITHACA SUPERVISOR: 01 /31 /02 JANUARY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 11570 . 89 02/28/02 FEBRUARY PENALTIES $ 00 . 00 03/31 /02 MARCH PENALTIES $ 00 . 00 04/30/02 APRIL PENALTIES AND $ 2 . 00 SERVICE CHARGES $ 00 . 00 05/31 /02 MAY PENALTIES AND $2 . 00 SERVICE CHARGES $ 00 . 00 =k * -1= �= =k * =k =� k * =kx * =k * �= =k -k �= =k * � =� =k =k * =k � * * � * �= � � k * =k =k * � =f= � * � * k � - �= k � * 1= * =k =k * k * -f= x * =k � �= =ka= X =k * k �= =r• � x= * =k � x � � � �= � � -k =ky =k TOTAL TOMPKINS COUNTY WARRANT : $ 4 ,6337628 .22 01 /01 /02 1ST PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 00 . 00 01 /01 /02 2" D PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 00 . 00 01 /01 /02 3 " ' PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 00 . 00 01 /01 /02 4T" PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 00 . 00 01 /01 /02 5TH PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 00 . 00 01 /01 /02 6TH PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 00 . 00 BALANCE DUE TOMPKINS COUNTY WARRANT : $ 00 .00 MISCELLANEOUS PAYMENTS TO TOMPKINS COUNTY BUDGET/FINANCE: 02/28/02 FEBRUARY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 00 . 00 03/31 /02 MARCH INTEREST RECEIVER ' S CHECKING ACCOUNT $ 00 . 00 04/30/02 APRIL INTEREST RECEIVER ' S CHECKING ACCOUNT $ 00 . 00 05 /31 /02 MAY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 00 . 00 I w Ir w >LU cc cr w O Cr cr . 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