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TB Minutes 2002-01-14
REGULAR TOWN BOARD MEETING MONDAY, JANUARY 14 , 2002 AT 5 : 30 P . M . AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Board of Representatives 4 . Report of Fire Commissioners 5 . 6 : 00 p . m . — Persons to be Heard — South Hill Civic Association 6 . Consider Approval of the Town Justices' 2001 Annual Reports 7 . 6 : 30 p . m . — PUBLIC HEARING — Consider Approval of Amendments to the Town of Ithaca Traffic Ordinance Relocating the No- Parking Area On Maple Avenue 8 . Consider SEQR related to Amendments to the Town of Ithaca Traffic Ordinance 9 . Consider .Approval of Amendment to the Town of Ithaca Traffic Ordinance 10 . 6 : 45 p . m . — PUBLIC HEARING — Consider A Local Law Amending Local Law Number 10 of the Year 1994 to Set Fees for the Sale by the Town of Copies of the Town ' s 2002 Draft Zoning Ordinance and Related Maps and Documents 11 . Consider SEQR related to A Local Law Amending Local Law Number 10 of the Year 1994 12 , Consider Approval of Local Law Amending Local Law Number 10 of the Year 1994 to Set Fees for the Sale by the Town of Copies of the Town ' s 2002 Draft Zoning Ordinance and Related Maps and Documents 13 . Set Public Hearing to Consider Amendment to Special Land Use District #4 to Allow Food Processing and Distribution at 1251 Trumansburg Road 14 . Consider Authorization to Execute Contract with NYSEG Solutions 15 . Consider Concurrence with Formation of Ulysses Water District Number 3 16 , Consider Approval of Engineering Services Contract for IAWWTP Phosphorus Removal Project 17 . Consider Authorization to Engage the Auditing Services of Scirabba Walker & Co . , LLP 18 . Consider Confirmation of Arrangements and Appointment of the Attorney for the Town for the Year 2002 19 . Discussion of Conservation Board By- Laws and Non -Voting Members 20 . Consider Approval of Board Appointments a . Zoning Board of Appeals b . Conservation Board 21 . Consider Approval of Appointment of Zoning Board and Conservation Board Chairs 22 . Appointments to Boards and Committees by the Supervisor and Town Board 23 . Consider Authorization to Apply for Grant Funding from the New York State Archives and Records Administration 24 . Consider Approval of the Joint Recreation Partnership 25 , Consent Agenda Items : a . Approval of Town Board Minutes b . Town of Ithaca Warrants C . Bolton Point Warrants d . Schedule of Town Board Meetings for 2002 e . Accounting Voucher Submission Dates f . Year- End Budget Transfers g . Designation of Official Newspaper h . Designation of Official Depositories of Town Funds i . 2002 Mileage Reimbursement j . Official Bonds of Town Officers and Employees k . Reappointment of Deputy Town Clerk / Receiver of Taxes I . Reappointment of Deputy Highway Superintendent m . Permanent Appointment of Senior Engineering Technician n . Permanent Appointment of Civil Engineer o . Designation of Voting Delegate for Association of Towns Annual Meeting P , Designation of Alternate Delegate for Association of Towns Annual Meeting q . Agreement for the Expenditure of Highway Monies 26 . Report of Town Committees a . Purchase of Development Rights Committee b . Capital Planning Committee C , Cayuga Lake Watershed Intermunicipal Organization d . Codes and Ordinances Committee e . Fire Contract Negotiating Committee f . jPark and Trail Use Committee g . ' Personnel Committee h . Public Works Committee i . Safety Committee j . Sewer Contract Committee k . Special District Benefit Assessment Committee I . Transportation Committee 27 . Report of Town Officials a . Town Clerk b . Highway Superintendent C . Director of Engineering d . Director of Planning e . Director of Building and Zoning f . Human Resource Manager g . Budget Officer h . NOtwork/ Records Specialist i . Attorney for the Town of Ithaca 28 . Review of Correspondence a . Memo from Marty Luster re First Time Home Buyers Property Exemption b . 12/21 Letter from Wm . Troy to Census Bureau re Reapportionment C , 12/27 Letter of thanks from Town of Dryden d . 12127 Letter from U . S . Department of Commerce , Census Bureau 29 , Consider Adjournment January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 REGULAR TOWN BOARD MEETING OF THE TOWN OF ITHACA TOWN BOARD MONDAY, JANUARY 14, 2002 AT 5 : 30 PM At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York held at the Town Hall , 215 North Tioga Street , there were present : PRESENT: Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov, Councilwoman ; William Burbank, Councilman ; William Lesser, Councilman , Thomas Niederkorn , Councilman . EXCUSED : David Klein , Councilman . ALSO PRESENT: Tee-Ann Hunter, Town Clerk; John Barney, Attorney for the Town ; Daniel Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Jonathan Kanter, Director of Planning ; Judy ' Drake , Human Resources Specialist ; Andrew Frost , Director of Building/Zoning ; Al Carvill , Budget Officer. OTHERS . Bob Romanowski , Ithaca Fire Department ; Marie Valentino , 118 Cambridge Place ; Clifford Blizard , 390 Stone Quarry Road ; Richard DePaolo , 126 Northview Road ; Tim Joseph , County Board Representative . Call to Order: . Supervisor Valentino called the meeting to order at 5 : 30 p .m . , and led the assemblage in the Pledge of Allegiance . Agenda Item No . 4 - Report of Fire Commissioners. Bob Romanowski , Ithaca Fire Department . See Attachment # 1 . Mr. Romanowski - The Ithaca Fire Department is increasingly being called for hazardous materials and marine safety. It is for rescue of persons in the lake and recovery of someone who has been unfortunate enough to drown . This has fallen onto the IFD to take of. It is a tremendous amount of work for the County and the different areas around . The third item is disaster planning for this area . The big item is to be able to tie the communications together. This has taken a turn so that the ' County will have to be involved with the funding . it cannot be two entities funding everything for this area without some input from the County. Agenda Item No. 6 Approval of the Town Justices ' 2001 Annual Reports (Attachment #2 Supervisor Valentino - We have received a report from Justice Larkin , Ms . Hunter - We will have Justice Bordoni 's report next month . RESOLUTION NO. 20024 - Approval of Town Justice Clarence Larkin - s 2001 Annual Report 1 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 WHEREAS, I Town Justice Clarence Larkin has presented his 2001 Annual Report to the governing Town Board as required by Town Law; now, therefore be it RESOLVED, that the governing Town Board of the Town of Ithaca hereby accepts for filing by the Town Clerk, the attached 2001 Annual Report of Town Justice Clarence Larkin. MOVED: Councilman Lesser SECONDED: Councilman Niederkorn I VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. Councilman Lesser - Has there been any progress in balancing the load between the two Justices? Supervisor Valentino - I think that there has been some progress . There is still a little hard to tell . The 2002 annual report will show the progress . Agenda Item No. 113 - Set Public Hearing to Consider Amendment to Special Land Use District #4 to Allow Food Processing and Distribution at 1251 Trumansburg Road . I Supervisor Valentino - The public hearing is set for February 11 , 2002 at 6 : 30 p . m . RESOLUTION NO. 2002-2 — Set Public Hearing to Consider a Local Law Amending Local Law Number 1 of the Year 1987 to Permit Limited Food Processing Activities in Special Land Use District Number 4 Located Off Route 96 RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 11th day of February, 2002 at 6:30 p. m. for the purpose of considering a proposed local law amending Local Law Number 1 of the year 1987, which amendment would permit wholesale processing and distribution of seitan, tofu, and soy milk under certain conditions in Special Land Use District Number 4 located at the former Cornell Statler West facility off of Route 96 in the Town of Ithaca; and it is further RESOLVED, that at such time and place all persons interested in the proposed amendment may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, lNew York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. 2 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 MOVED: Councilwoman Russell SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanirnously carried. Attorney Barney - Does anyone have any questions about the law itself? Councilwoman Russell - Attorney Barney, I was wondering about the limitations under Section I , triple iii . Attorney Barney - The limitations were discussed at the Planning Board with the applicant . The applicant was comfortable with the limitations . We are not imposing the limitations on them . I need to get a sense from the Town Board . In drafting this , I took the tack that we have what is basically a residential area and this facility. We want to limit as much as possible any commercial encroachment into that . We made it fairly restrictive . The original suggestion was to simply state , "we allow wholesale processing and distribution of food products" . We could have a pineapple cannery under that determination . We limited it to just what they wanted to do . The Planning Board limited the food products , the amount of space , the number of trips and number of employees . They wanted to keep it in a relatively small perimeter. The Town Board may choose to make the law broader. Councilwoman Russell - I was thinking much broader. I thought that it could be opened up a little . Attorney Barney - The applicant requested four vehicle trips per week. The Planning Board added a 50% factor to each of these . It allowed a little room above and beyond what they had requested . Mr. Kanter - I believe Ithaca Soy started the original use that was different from the catering . They might have initially started with the catering and evolved into . food processing and distribution . Mr. Epicure has owned the business for about a year. It is listed in the current phone book. They are entering a new phase where they are expanding . It was discussed with the Planning Board . That is what initially brought the application before the boards . Mr. Frost discovered that their building permit was for a use different from . what they are doing . They are expanding into some of the old kitchen space that has not been used for a long time in that building . Councilwoman Russell - Does the restriction in the current SLUD conflict with Part A? Attorney Barney - I read that the existing kitchen is related to the off premises catering as the subdivision 1 uses . The subdivision 2 uses added a series of limitations . This would be a subdivision 3 use , which has its own set of limitations . All of which is subject to the paragraph 3 uses on A56 , which is vibrations , noise , odors , smoke , etc . The six vehicle trips 3 January 14, 2002 Regular Town Board Meeting Approved February 111 2002 were intended to relate to deliveries and not to employees coming and going . I . can clarify that language . Agenda Item No. 3 - Report of Tompkins County Board of Representatives: I i Tim Joseph , TC Board of Representatives - I apologize for being late . I was involved in pulling and replacing an air compressor from our community water system . It has stimulated a renewed interested in the municipal water supplies . In the last two years Mr. Koplika- Loehr and myself have alternated coming here to make reports to you . We had pretty much excused Ms . Kiefer who was the other representative in the Town because she had to go to Cayuga Heights and Lansing meeting . Now the Town is represented by seven different board members . We worked out a rotation . Mr. Koplika- Loehr and I will still come to most of the meetings . Each of the other five are going to come once during the year. The board will see everyone who represent the Town at one time or another over the course of the year. The County Boardi agenda for tomorrow night's meeting does not contain any resolutions . We re-appointed committees at our last meeting . Most of them have not met. Things are only just starting to get rolling for the year. I did meet with Supervisor Valentino to talk about County and Town relations . There is nothing dramatic to report , accept a commitment on both of our parts that the way that things have been going is not good and we would like them to get better. We both want to work hard to bring people back together as much as we can . We want to work with the other towns as well . We talked about what kind of tasks can we undertake together 1 that will have us functioning more cooperatively together with less fighting over issues . Supervisor Valentino - There are a lot of items that we do agree on . Councilman Lesser - Are there any agenda issues that you think my affect the Town in the upcoming year? Mr. Joseph - Town lissues are often planning issues . We have a new Planning Commissioner at the County level, We also have a new Planning Chair. One of the things that Supervisor Valentino and I talked about is that the strongest need for cooperation between the County and towns is on planning issues . We talked about trying to revive the Planning Federation . I do not have a specific agenda around those issues , but I would like to see more coordinated planning . Everyone is aware of the ways in which the Town tries to control and regulate development . They are really at a disadvantage if the developers can do whatever they want just over the line . It makes it very hard for any one town to successfully impose any regulation . I think there is a strong need that is being more and more recognized for coordination and trying to come up with plans for development that go beyond single towns . We would like pla 1 s to conceive of countywide priorities . Then each town has to act to try and make that happen . I think it will be our challenge . The Vital Communities Initiative is one of the tools that can help us get a handle on that . I have not been all that impressed with 4 January 14, 2002- Regular Town Board Meeting Approved February 11 , 2002 what it has achieved so far. Never the less , it is the right strategy. I would like to keep pushing it and hope it will accomplish more than it has to date . Mr. Kanter We have invited the new Planning Commissioner over in order to introduce him around and tell himl what we are working on . Agenda Item No . 14 - Consider Authorization to Execute Contract with NYSEG Solutions, Attorney Barney - We thought the board should ratify the agreement. We talked about it at one of the board meetings . The consensus was to go ahead with it . I am not sure we had a formal resolution to do it . Supervisor Valentino - This is an alliance between Tioga County and Tompkins County regarding electric expenses. RESOLUTION NO. 2002-3 — Ratifying the Execution of an Agreement with NYSEG Solutions, Inc, for Natural Gas Supply Pursuant to Public , Bid Conducted by the Municipal Electric & Gas Alliance WHEREAS, the Town of Ithaca is a member of the Municipal Electric & Gas Alliance, a group which solicits bids for a number of municipalities for natural gas supply and electric supply; and WHEREAS, NYSEG Solutions, Inca has submitted the bid that is recommended by Municipal Electric & Gas Alliance; and WHEREAS, it is appropriate for the Town of Ithaca to enter into a contract with NYSEG Solutions, Inc. ; and WHEREAS, the Supervisor has executed such a contract after consultation with various Board members; and WHEREAS, the Board wishes to ratify the execution of such contract by the Supervisor; NOW, THEREFORE, be it RESOLVED, that this Board ratifies the execution of an agreement between the Town of Ithaca and NYSEG Solutions, Inc. for the supplying of natural gas for the Town of Ithaca, a copy of which is attached to this resolution and made a part hereof, such agreement to be upon the terms and conditions set forth in the attached agreement; it is further RESOLVED, that the action of the Supervisor in so executing the agreement is hereby ratified and that the Supervisor is hereby authorized to take any other steps, provide any 5 i i i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 certifications, or engage in any other actions, which may be necessary, desirable, or appropriate in ord Ir to effectuate the intention of the foregoing resolution. MOVED: Supervisor Valentino SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Llesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. i Agenda Item No. 5 - PERSONS TO BE HEARD - South Hill Civic Association . I Richard DePaolo , 26 Northview Road - I live on South Hill . I wanted to talk about a couple of issues related to Agenda Item No . 16 . Assuming that my conversation with Mr. Walker today was true and the Town has committed to it's portion of the funding for the phosphorous removal project , I applaud you for your efforts . The recently issued SPDES permit for the plant allows for a phosphorous contribution to. the lake of 40 pounds per day. Prior to the issuance of that permit for the previous two years the plant had been averaging roughly 29 pounds of phosphorous per day. This is conceivably an issue only if the proposed sewer district expansion goes forward before the phosphorous removal is implemented . I do not know the chronology. I looked at the overview documents from Stearns & Wheler. I think it is in the Town 's best I interest to try to insure that these two elements of the project materialize roughly at the same time so that you do not end up in the situation where there is more of an increased flow thIrough the plant with the current technology .. It would allow for a phosphorous expansion rather than reduction . Mr. Walker - We are looking at a 180-day design period . We could begin construction by this fall . Mr. DePaolo - I am sure the Town is committed to its portion of the funding . I understand that $ 1 . 3 million is the unfunded portion of the element . The Town 's stake in that comes out to about $450 , 000 . d There is a potential situation where anytime there is a sewer permit expansion , you are supposed to implement technology , as you seem to be doing , that will allow for the plant Ito achieve a no net increase in phosphorous . While that in all likelihood is going to be the case in this situation , the permit is currently structured to allow, in operational terms , a 37% increase in phosphorous over what the plant has been . currently doing . You could at the end of the day wind up in a situation where you make a significant investment , in terms of technology, and due to growth in outlying communities end up in a situation where you have more phosphorous entering the lake through the plant than is currently entering . I understand that the technology offers a quite considerable reduction . The Town. should safe guard against that by asking the DEC to follow up on its commitment to reduce the phosphorous limit lin the permit commensurate with the technology that . is available . There is something in the SPDES permit that says , " should advanced phosphorous treatment become available , the permit will be restructured to reflect that fact" . I think it is in your best interest to 6 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 make sure the department lowers that permit limit . It ultimately is the backstop for phosphorous entering the lake through the facility. Agenda Item No. 15 Consider Concurrence with Formation of Ulysses Water District Number 3 . Supervisor Valentino - This is basically comes as a request . They need a resolution from the Town that says yes , if we can work out all portions of the contract we are willing to allow water service in this area : Mr. Kanter - The board might want to add a Whereas that refers to the documentation of the growth inducing impacts that the Town of Ulysses did provide it . RESOLUTION NO. 20024 — Town Board Concurrence with Formation of Ulysses Water District Number 3 with Supply from the Town of Ithaca WHEREAS, The Town of Ulysses has applied for the Formation of Water District No. 3 in the Town of Ulysses which is proposed to connect to the Town Of Ithaca West Hill Water Service Area at the end of the existing Town of Ithaca Watermain on Rte 96, and WHEREAS, Improvements to be constructed by the Town of Ulysses to serve the water district include a .pump station on Woolf Lane in the Town of Ithaca, and a 260, 000 gallon water storage tank on Van Dorns Road which will provide increased pressure and additional storage that will benefit portions of the Town of Ithaca water system. on Rte 96 and Woolf Lane and allow retirement of an existing Hydropneumatic Booster station in the Town of Ithaca, and WHEREAS, The Town of Ulysses has requested and anticipates approval from the City of Ithaca Board of Public Works of an agreement to purchase water from the City of Ithaca which is the current Source of Supply for the West Hill Service Area, and WHEREAS, The Town of Ulysses has adequately documented in their environmental review that potential environmental impacts, including growth inducing impacts, will not be significant, and WHEREAS, The Town of Ithaca Director of Engineering has reviewed the engineering Report for the Proposed Water District No. 3 and has determined that the Town of Ithaca West Hill Distribution System has the capacity to convey water to the Town Ulysses to provide the Design Maximum Day Demand of 230, 000 Gallons Per Day, and WHEREAS, The Town of Ithaca and the Town of Ulysses have an understanding that a water transmission agreement between the Two towns will be executed prior to the construction of the Water Improvements. NOW THEREFORE, BE IT RESOLVED, That the Town of Ithaca Town Board concurs with the Formation of the Town of Ulysses Water District No. 3, and provided that the City of 7 January .14, 2002 Regular Town Board Meeting Approved February 11, 2002 Ithaca Agrees to sell water to the Town of Ulysses, and that appropriate agreements are executed between ) all parties, the Town of Ithaca will provide water transmission services to the Proposed District. MOVED: Councilman Niederkorn SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item No. 16 - Consider Approval of Engineering Service Contract for IAWWTP Phosphorous Removal Project. i Mr. Walker - A couple of the items that were missing a couple of months ago was the actual final engineering report from Stearns & Wheler. We received it in December 2001 . It was good that we had them look at it more closely. They were able to come up with a revised schematic plan . It cut about $750 , 000 to $ 1 million off the construction cost . They were trying to use existing structures that were currently unused on the facility. In reviewing the layout , they found that by relocating the phosphorous stripping tanks , which are now smaller type of facility than what was originally envisioned , to the tail end of the plant. They can save quite a bit of money in extra piping and pumping costs . I feel that us asking them to take a close look at it has come up with a better solution and is more cost effective . They have eliminated the need for predata on the technology . It will be incorporated into the basic design contract . It will reduce the engineering fees by about $43 , 000 from the original . think we have received the things that we asked for. Councilman Lessen - How much phosphorous removal is this technology going to allow for? I Mr. Walker - Our current permit is at 1 milligram per liter. We are doing about six tenths of a milligram . This should get us down under one tenth of a milligram per liter and possibly lower. Attorney Barney - This resolution relates to changes recommended by the attorney advising the Joint Sewer Committee . Could we expand it out to include the Attorney for the Town of Ithaca ? I have a number of comments on the general conditions in paragraph 3 . They are lopsided favoring the engineer. I think they can be modified to be more neutral , if not more favorable to the Town . I will get the board a letter with my comments . Supervisor Valentino - We have authorization to sign this upon the modifications . Attorney Barney - I do not know if the Town wants to be limited to signing which include those changes . I would) say that the Town of Ithaca signs the contract with the advice and after consultation with the attorney advising the Joint Sewer Committee and the Attorney for the Town . 8 i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 RESOLUTION NO 2002-5 — Town Board Approval of Engineering Services Contract for IAWWTP Phosphorus Removal Project WHEREAS, The Joint Sewer Committee overseeing the operation of the IAWWTP has recommended proceeding with the Phosphorus Removal Project recommended in the Stearns and Wheler Engineering Report entitled Tertiary Phosphorus Removal Upgrade dated December2001, and WHEREAS, Stearns and Wheler has submitted a proposal for engineering services to develop the Final Design — Phosphorus Removal Facilities dated December 5, 2001 , with a total cost for basic services for the final design not to exceed $368, 400, and WHEREAS, funds for this project are available in the IAWWTP budget, and WHEREAS, The City of Ithaca Board of public Works has approved this contract, and WHEREAS, The Town Engineer has reviewed the proposal scope and agreement and has recommended proceeding with this phase of the project, and WHEREAS, The Attorney representing the Sewer Committee has reviewed the Contract Agreement and has suggested minor modifications to the contract to protect the owners. NOW THEREFORE, BE IT RESOLVED, That the Town of Ithaca Town Board approves proceeding with the Design Phase of the Phosphorus Removal Project and authorizes the Town Supervisor tot Sign the Contract for the Town of Ithaca in a form satisfactory to her, after consultation with the Attorney advising the Joint Sewer Committee and the . attorney for the Town. MOVED: Supervisor Valentino SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; ' Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. Agenda Item No. 17 - Consider Authorization to Engage the Auditing Service of Scirabba Walker & Co. . LLP. Supervisor Valentino = This is the time of year where we go through the process of obtaining services of our auditors for the year. It is a confirmation confirming the arrangements . RESOLUTION NO. 2002=6 — Authorization to Engage the Services of Scirabba Walker & Co. . LLP to Conduct an Independent Audit for the Year Ended December 31 , 2001 9 January 14, 2002 Regular Town Board Meeting . Approved February 11 , 2002 i BE IT RESOLVED, that this governing Town Board herein directs and authorizes the Town Supervisor to engage the audit services of Scirabba Walker & Co. , LLP to conduct and complete an independent auditor's report of the financial statements of the Town of Ithaca for the year ending December 31 , 2001 ; and be it further RESOLVED„ that this governing Town Board herein directs and, authorizes the Town Supervisor to engage the audit services of Scirabba Walker & Co. , LLP to conduct and complete the required audits for the Town Justice Courts; and be it further RESOLVED, that upon completion of these audits, this governing Board requests a full report of `Audit Findings " be made to the Town Supervisor, Budget Officer, and this Board's Members, MOVED: Councilwoman Russell i SECONDED: i Councilwoman Grigorov VOTE., Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye, Councilman Burbank, aye. The motion was unanimously carried. Agenda Item No. 18 - Consider Confirmation of Arrangements and Appointment of Attorney for the Town for the Year 2002. i Councilman Lesser - I would like to see the total cost for a year's service at some point . Attorney Barney - I think it is about $80 , 000 . 1 might have been a little more last year because of the lawsuits . RESOLUTION NOl 2002-7 — Confirmation of Arrangements and Appointment of the Attorney for the Town BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby agrees to confirm I the arrangements discussed and presented for the appointment of the Attorney for the Town, for the year 2002 as per the attached letter of understanding as presented by John C. Barney, Esq. , of the firm Barney, Grossman, Roth & Dubow. i MOVED: Supervisor Valentino SECONDED: i Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanm ously carried. 10 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Agenda Item No . 20 - Consider Approval of Board Appointments. a. Conservation Board RESOLUTION NO. 2002=8 Appointment of Conservation Board Members BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby reappoints and appoints the following individuals to serve on the Conservation Board for the term of office indicated: CONSERVATION BOARD (TWO YEAR TERM): Clifford Bliza.rd January 1 , 2002 — December 31 , 2003 390 Stone Quarry Rd, Ithaca, NY Barney Unsworth January 1 , 2002 — December 31 , 2003 232 Renwick Dr, Ithaca, NY Donald Weir January 1 , 2002 - December 31, 2003 930 East Shore Drive, Ithaca, NY Richard Fischer January 1 , 2002 — December 31, 2003 135 Pine Tree Road, Ithaca, NY MOVED: Supervisor Valentino SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. Motion unanimously carried. b. Zoning Board of Appeals RESOLUTION NO. 2002-9 — Appointment of Zoning Board of Appeals Member BE lT RESOLVED, that the governing Town Board of the Town of Ithaca hereby reappoints the following individual to serve on the Zoning Board of Appeals for the term of office indicated: ZONING BOARD OF APPEALS (FIVE YEAR TERM): James- M. Niefer January 1 , 2002 — December 31, 2006 102 Brandywine Road Ithaca, NY 14850 11 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 i MOVED: Councilwoman Russell SECONDED: Supervisor Valentino VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. Motion unanimously carried. Agenda Item No. 21 - Consider Approval of Appointment of Zoning Board of Appeals and Conservation! Board Chairs (Attachment #4) RESOLUTION NOS: 2002- 10 - Appointment of Chairs for the Year 2002 Zoninq Board of Appeals and Conservation Board BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby appoints the following individuals to serve as Chair of the Planning Board, Chair of the Zoning Board of Appeals, and the Chair of the Conservation Board for the term of office indicated. ZONING BOARD OF APPEALS CHAIR. Kirk Sigel January 1 , 2002 — December 31 , 2002 CONSERVATION ABOARD CHAIR. Clifford Blizard January 1 , 2002 — December 31 , 2002 MOVED: Supervisor Valentino SECONDED: i Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. Motion unanimously carried. i Agenda Item No. 22 - Appointments to Boards & Committees by the Supervisor and Town Board , Supervisor Valentino - The only item that is different from what I talked with everyone about is the Town and City Trail Planning Committee . I would like to appoint Councilman Burbank to this committee . It is basically going to deal with the Black Diamond Trail . I have talked with everyone about the rest of the committees . There are no major changes . We need to eliminate Jan Hart from the Tompkins County Joint Youth Commission . She is not going to serve next year. The County has another recommendation . I would like to get more information before we make the appointment. 12 i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 RESOLUTION NO. 2002 41 - Appointments to Boards and Committees for the Year 2002 by the Town Supervisor and The Town Board. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby ratifies the appointments made by the Town Supervisor and the Town Board of those individuals as listed to the various titled committees and boards below: In House Committees: Capital Planning Committee. Catherine Valentino, Town Supervisor Carolyn Grigorov, Councilwoman Mary Russell, Councilwoman (Chair) Alfred Carvill, Budget Officer Fred Noteboom, Highway Superintendent Jonathan Kanter, Director of Planning Daniel Walker, Director of Engineering Codes and Ordinances Committee. David Klein, Councilman (Chair) Carolyn Grigorov, Councilwoman Mary Russell, Councilwoman Thomas Niederkorn, Councilman Eva Hoffmann, Planning Board Member Fred Wilcox, Planning Board Chair Kirk Siegel, Zoning Board of Appeals Chair Staff Support: John Barney, Attorney for the Town Andrew Frost, Director of Building/Zoning Jonathan Kanter, Consultant Ethics Board. David Jones, Town of Ithaca 2 VACANCIES Park and Trail Use Committee. Recommend to Abolish Personnel Committee. Catherine Valentino, Town Supervisor William Lesser, Councilman Will Burbank, Councilman Dani Holford, Town Hall Representative 13 i January 14, . 2002 Regular Town Board Meeting Approved February 11 , 2002 Larry Salmi, Highway Representative Staff Support: Judith Drake, Human Resource Specialist Public Works Committee: David Klein, Councilman Catherine Valentino, Town Supervisor Tom Niederkorn, Councilman Staff Support: Fred Noteboom, Highway Superintendent Richard Schoch, Parks Maintenance Manager Daniel Walker, Director of Engineering Records Management Advisory Board: Mary Russell, Councilwoman Lisa Carrier- Titti, Records Network Specialist Tee-Ann Hunter, Town Clerk Daniel Walker, Director of Engineering Mary Bryant, Engineering Secretary Carrie Whitmore, Deputy Town Clerk Safety Committee: Will Burbank, Councilman Fred Noteboom, Highway Superintendent Judith Drake, Human Resource Specialist Creig Hebdon, Town Hall Representative Kristie Rice, Town Hall Representative David Boyes, Highway Representative Scott Dean, Highway Representative Sewer Contract Committee: Catherine Valentino, Town Supervisor Mary Russell, Councilwoman Staff Support: Daniel Walker, Director of Engineering Jonathan Kanter, Director of Planning Town Historian: Henry Cowan, Dewitt Historical Society, 401 E. State St. , Ithaca, Water and Sewer Special District Assessment Review Committee: David Klein, Councilman Catherine Valentino, Town Supervisor Mary Russell, Councilwoman Staff Support: 14 i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Daniel Walker, Director of Engineering Mary Bryant, Clerk Alfred Carvill, Town Budget Officer Other Appointments: Cayuga Lake Watershed Management Plan Intermunicipa/ Organization: Carolyn Grigorov, Councilwoman City and Town of Ithaca Trail Planning Committee: Will Burbank, Councilman Cornell Community Waste Management Advisory Committee: Mary Russell, Councilwoman Human Services Coalition: Fred Noteboom, Highway Superintendent Ithaca Board of Fire Commissioners: Robert Romanowski, Town of Ithaca Greg Kirkpatrick, Town of Ithaca Ithaca - Tompkins County Transportation Council Metropolitan Planning Organization Policy Committee: Catherine Valentino, Town Supervisor William Lesser, Councilman (Alternate) Ithaca - Tompkins County Transportation Council Metropolitan Planning Organization Planning Committee: Fred Noteboom, Highway Superintendent Jonathan Kanter, Planning Department Susan Ritter, Planning Department (Alternate) Lake Source Cooling Data Sharing Committee: Mary Russell, Councilwoman Staff Support: Jonathan Kanter, Planning Department Recreation Partnership Board: Mary Russell, Town Board Member Catherine Valentino, Town Supervisor Sewer Joint Subcommittee: No Re-Appointments Recommended Southern Cayuga Lake Intermunicipal Water Commission: 15 i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Catherine Valentino, Town Supervisor Mary Russell, Councilwoman Tompkins. County Intermunicipal Cable Commission: Catherine Valentino, Town Supervisor Staff Support: John Barney, Attorney for the Town Tompkins County Joint Youth Commission: Sandra Gittelman, 109 Tudor Road Diane Jayne, 2251 N. Triphammer Road Janet Harper, 109 Randolph Road (Cayuga Heights Representative) Tompkins County Youth Board: M. Gale Smith, Town of Ithaca Tompkins County Local Waterfront Revitalization Program Planning Committee: Municipal Level: Carolyn Grigorov, Councilwoman Coordinating Committee: Jonathan Kanter, Director of Planning Transportation Committee: Tom Niederkorn, Councilman William Lesser, Councilman George Conneman, Planning Board Staff Support: Jonathan Kanter, Planning Department Susan Ritter, Planning Department Fred Noteboom, Highway Superintendent MOVED: Supervisor Valentino SECOND: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. Motion unanimously carried. Agenda Item No.1 19 - Discussion of Conservation Board By- Law and Non -Voting Members (Attachment #3) i Supervisor Valentino - Ms . Ritter has discussed this with the Conservation Board . The Conservation Board would like to make sure that we continue in some format of what they had as associate members . They feel that the folks that have contributed as associates have 16 i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 been really helpful to them . The one concern that 1 have with the by-laws is that I feel that it is fine to have whatever we decide is important with the associates or the people who are non -voting members . We need to make sure in the by- laws that we are very clear on what our expectation is . They can be involved in subcommittees as long as there are three regular members . It sounded fine to me . Councilwoman Grigorov - Associate members do not want to be committed to coming to every meeting . Councilman Lesser - The Environmental Committee does have associate members . Ms . Ritter - The thought was that the Conservation Board did not want the number specified as to the number they wanted to have . I think that they felt they have come to a point and realized that they have enough members . The associate member may just be serving for a short period of time on one specific project . Most of the time our associate members are regular attending members of the board . We might have someone who wants to regularly attend and then have others who want to serve project to project or on a certain project. They did not want to specify a number because they were not really sure on the future what every associate member's participation would be . They did not want to put it down in writing that they have a special number. The Town Board and Conservation Board would have input on who the associate members would be . Councilwoman Russell - It could become a burden at some point to the staff to have so many members . Ms . Ritter - We talked about that . We felt that if it came to that point it would be easy to not allow any more associate members at that point . Councilwoman Grigorov - How many associated members are there now? Ms . Ritter - There had been two associate members . Supervisor Valentino - I need to open the public hearing . Agenda Item No. or - PUBLIC HEARING : Consider Approval of Amendments to the Town of Ithaca Traffic Ordinance Relocating the No- Parkinq Area on Maple Avenue Supervisor Valentino opened the public hearing at 6 : 30 p . m . The Town Clerk had proof of posting and publication . Agenda Item No. 19 Cont'd . Mr. Kanter - There are several people who have submitted letters of interest in serving on the board . There may not be enough slots for them now as regular members . They might like to serve as associates . 17 January 14, 2002 Regular Town Board Meeting Approved February 111 2002 Councilwoman Grigorov - I do not know about that . They are free to come to the meetings and participate . Ms . Ritter - There is some notion that we could find someone who has a specialty. We would like to have the ability to have a specialist become an associate member and work on that project , i i Councilwoman Grigorov - Is there any reason someone cannot participate as a member of the public? Ms . Ritter - We have not had that situation come up . I know that people who have been continuing to participate on the board have had some sort of title . They are either an associate member or Conservation Board member. I do not know if they would be as interested to participate if they were not a member. These are not scenarios that have happened . We are looking ahead to what an associate member might be . We have not looked at associate membership like this before . It has been something that is ongoing . We are now going to have rules about what an associate member can and cannot do so we need to look at who an lassociate member might be . Historically, they have only been members that have retired from the board , but want to still maintain activity . We may encounter at times a great applicant that has a lot of enthusiasm and we do not have an opening . We might want to bring that person on as an associate member sort of knowing that our older members are likely going to be moving on eventually. We would then have that person that we could move into a voting member of the Conservation Board . The associate member could be thought of as a trainee Conservation Board member. Councilman Burbank - Have associate members been the same members year to year? Ms . Ritter Libby de Prouse and John Meigs were the associate members last year. Libby is now moving on . She does not want to be an associate member this year. I think Mr. Unsworth is going to be moving into the associate membership category if we have this position . We do I of need to appoint him until we settle on the associate membership . . He has indicated a desire to go into associate membership . Supervisor Valentino - I feel comfortable with the Town Board making appoints on the recommendation of the Conservation Board and that there be at least three voting members on any subcommittees . I am not sure what to call the associate members . Attorney Barney - We could call them advisors . Ms . Ritter - Do yo 1 not like associates? Attorney Barney - II do not care about associates . The word member is what worries me . Ms . Ritter - They had considered eliminating associate member and just saying that they are a Conservation Board associate . j 18 I January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Councilwoman Russell - They may not need by- laws if we can incorporate these things into our local law. Ms . Ritter. - This will help clear up who the Conservation Board members are and who the associates are . We can look at our new applicants and find places for them . We will need to put this into a local law, correct? Attorney Barney - It probably is not mandatory, but it is a good idea . Mr. Kanter - We will need to amend the current local law because there are some conflicting provisions in the local law with what we have been talking about . The Conservation Board did not have a strong feeling about having their own by- laws . We could address all these points in the local law, then we could eliminate having by- laws . The current local law states that they shall have their own by-laws . Ms . Ritter - The only problem that we have had is that we did not get any EMC member from the Conservation Board last board . Councilwoman Grigorov brought up the issue if an associate could be a new member or would it have to be the retired voting members . Is there a feeling amongst the board on particular rules about the associate? Councilwoman Grigorov - We could take a look at it . Ms . Ritter - We do have the potential for this year of recommending an associate be one of our new applicants . Supervisor Valentino - We need to go through the process of amending the local law. In the mean time what do we do about appointing members to the Conservation Board ? Councilwoman Russell - We just appointed members to the Conservation Board . Ms . . Ritter - Do we need to have the local law in place before we do this? We have been doing this . The Town Board just has not been approving the associates . Attorney Barney - I do not know if there is any problem with the Conservation Board inviting anyone they choose to invite to participate in their discussions and help them in their deliberations as long as they are not looking for a monetary reimbursement from the Town . They could probably continue doing what they are doing in the interim . I would prefer that the word " member" was not part of their title . We can call them associates pending the modification of the local law to conform . Then when the local law is formally adopted , then the Town Board can appoint the associates . Councilwoman Russell - It might be helpful for a Town Board member to go to a Conservation Board meeting . Ms . Ritter - They did bring up Councilwoman Russell 's suggestion at the last meeting . They thought it would be a great idea . 19 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Mr. Kanter - Could we at this point refer the question of amending the local law to the COC for review? I do not see them having to spend a lot of time on it . It would start the process . Mrs . Drake - We compensate the Planning Board and Zoning Board of Appeals . We do not compensate the Conservation Board . Is there a reason for that? Attorney Barney ' In the eyes of the Town Law, the Planning Board and Zoning Board of Appeals serve as quasi discretionary boards taking actions that are subject to legal challenge . The Conservation Board is technically an advisory board . I do not believe that they have independent authority to make decisions that are challengeable by court . It would be up to the Town Board if they wanted to compensate them . There is a clear distinction in Town Law between the Planning Board and Zoning Board of Appeals and other town bodies . Board Member comments not auditable throughout the conversation. i Agenda Item No. 7 Cont'd . Supervisor Valentino closed the public hearing at 6 :43 p . m . with no persons present to be heard . Agenda Item No . 10 - PUBLIC HEARING : Local Law Amending Local Law Number 10 of the Year 1994 to Set Fees for the Sale by the Town of Copies of the Town 's 2002 Draft Zoning Ordinance and Related Maps and Documents. I Supervisor Valentino opened the public hearing at 6 : 45 p . m . The Town Clerk had proof of posting and publication . Richard DePaolo , 126 Westview Lane - I would like to get a copy , but I do not want to pay any more than I have to for it . Attorney Barney. - We have a copying fee established by our law, which relates to the Freedom of Information documents . This local law that we are suggesting is actually reducing the cost of the item to the public . Supervisor Valentino - We are trying to reduce the cost because if is a sizeable document . i Supervisor Valentino closed the public hearing at 6 :47 p . m . Agenda Item No. 1 8 - SEOR related to Amendments to the Town of Ithaca Traffic Ordinance (Attachment #5) i RESOLUTION NO 200242 — SEOR: Proposed Amendment to . the Town of Ithaca Traffic Ordinance Relocating the No-Parking Area on Maple Avenue 20 I i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 WHEREAS, this action is the adoption of an amendment to the Town of Ithaca Traffic Ordinance relocating the no-parking area on Maple Avenue; and WHEREAS, said proposed ordinance amendment would accommodate the new parking area opposite the entrance to the east leg of the East Ithaca Recreationway on Maple Avenue; and WHEREAS, the Town Board, at a public hearing held on January 14, 2002, has reviewed and accepted as adequate the Short Environmental Assessment Form, Parts I and ll for this action; RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED: Councilman Lesser SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman. Niederkorn, aye; Councilman Burbank, aye. Motion unanimously carried. Agenda Item No. 9 - Consider Approval of Amendment to the Town of Ithaca Traffic Ordinance. RESOLUTION NO. 2002- 13 — Adopting the Amendment to the Traffic Ordinance Relocating the No Parking Area on Maple Avenue WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearincl to be held by said Town on January 14, 2002 at 6:30 p. m. to hear all interested parties on a proposed ordinance amending the Town 's Traffic Ordinance relocating the no parking zone? on Maple Avenue; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the . Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed ordinance, or any part thereof; and WHEREAS, ,pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 of the Environmental Conservation Law, the State Environmental Quality Review Act ("SEQRA '), it has been determined by the Town Board that adoption of said proposed 21 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 ordinance would not have a significant effect upon the environment and could be processed without further regard to SEQRA, i NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said ordinance entitled "ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA RELOCATING THE NO PARKING AREA ON MAPLE AVENUE, " a copy of which is attached hereto and made a part of this . resolution and it is further j RESOLVED, that the Town Clerk is hereby authorized and directed to file said ordinance in the Town 's Ordinance Book and to publish a copy or abstract of such Ordinance in the Ithaca Journal, all as required by law. MOVED: Councilwoman Russell SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. i Agenda Item No. 11 - SEOR related to A Local Law Amending Local Law Number 10 of the Year 1994 (Attachment #6) RESOLUTION NO. 2002 44 — SEQR: Proposed Local Law Amending Local Law No. 10 of 1994 Regarding Fees for Draft Revised Zoning Ordinance and Related Documents WHEREAS, this action is the enactment of a local law amending Local Law No. 4 of 1994 regarding fees for the draft revised Zoning Ordinance and related documents; and WHEREAS, said. proposed local law would establish reasonable fees to cover the Town 's cost of copying the revised Zoning Ordinance text, an Executive Summary, and maps showing proposed zoning changes; and WHEREAS, this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review with respect to the enactment of local laws; and WHEREAS,1 the Town Board, at a public hearing held on January 14, 2002, has reviewed and accepted as adequate the Short Environmental Assessment Form, Parts I and ll for this action, RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State 22 January 14, 2002 Regular Town Board Meeting Approved February 11, 2002 Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither .a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED: Councilman Niederkorn SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. Agenda Item No . 12 - Consider Approval of Local Law Amending Local . Law Number 10 of the Year 1994 to Set Fees for the Sale by the Town of Copies of the Town 's 2002 Draft Zoning Ordinance and Related Maps and Documents . Attorney Barney - II drafted the language to say that it is whatever version is available at the time of the request . . We are not going to be keeping these around . Supervisor Valentino signed the Certificate of Necessity. RESOLUTION NO. 2002= 15 — Adopting the Local Law Amending Local Law Number 10 of the Year 1994 to Set Fees for Copies of the Proposed Revised Zoning Ordinance and Related Documents WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a, public hearing to be held by said Town of January 14, 2002, at 6:45 p. m. to hear all interested parties on a proposed local law entitled `A LOCAL LAW AMENDING LOCAL LAW NUMBER 10 OF THE YEAR 1994 TO SET FEES FOR COPIES OF THE PROPOSED REVISED ZONING ORDINANCE AND RELATED DOCUMENTS" and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed ordinance, or any part thereof; and WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 of the Environmental Conservation Law (the State Environmental Quality Review Act ["SEQRA ']), it has been determined by the Town Board that adoption of said proposed ordinance does not result in any adverse effects on the environment and thus may be processed without further regard to SEQRA, NOW, THEREFORE, be it 23 i January 14, 2002 Regular Town Board Meeting, Approved February 11 , 2002 RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW AMENDING LOCAL LAW NUMBER 10 OF THE YEAR 1994 TO SET FEES FOR COPIES OF THE . PROPOSED REVISED ZONING ORDINANCE AND RELATED DOCUMENTS, " a copy of which is attached hereto and made a part of this resolution; and it isl further RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. MOVED: Councilwoman Russell SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. Motion unanimously carried. Agenda Item No. 24 - Consider Approval of the Joint Recreation Partnership. i Supervisor Valentino This needs to be taken off the agenda and moved to February. We had a Board .of Recreation Partnership meeting . We had a long discussion concerning the changes that the County was proposing to make relative to the Partnership monies to within two years hire a piart-time board member separate from the City to help us . The County watered it down . We have a new version that will be coming around for review and approval . Every municipality approves of the language. Then at the last minute , a committee of the County changed the language . i The Partnership is functioning . Agenda Item No . 23 - Consider Authorization to Apply for Grant Funding from the New York State Archives and Records Administration . I Ms . Hunter - We do not have a resolution for tonight . We are attempting to work with the Records Management Advisory Board and pinpoint specific projects that we can agree upon to go and seek funding . The grant application deadline is January 31St. We have a Records Management AdvisIory Board meeting tomorrow. We have two main projects . The first is the physical storage of the maps . The second is for the completion of an electronic indexing system . This system was started by an intern . He has since gone off to school and it is incomplete . There are aspects of the projects that people in house want to do . We are going to work through that tomorrow . We are looking for authorization from the board to apply for funding from the New York State Department of Education State Archives and Records Administration . They have an annual grant review. . Councilman Niederkorn - How much are we asking for? 24 i i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Ms . Hunter - It is riot going to be a large amount . One is for the physical , archival quality storage of maps . We are asking for about $5 , 000 . The database grant application will not be more than $ 10 , 0008 Attorney Barney - 'The board could authorize the Town Supervisor to apply for the SARA grants for the purposes of the completion of an electronic indexing system and other needed projects . RESOLUTION NO. 2002- 16 — Authorize Applications for 2002-2003 New York State Archives and Records Administration Grants WHEREAS, funding is available from the New York State Department of Education 's , State Archives and Records Administration for the management of municipal records; and WHEREAS, the Town 's Records Management Advisory Board has identified the physical storage of maps and drawings, and the completion of an electronic indexing system as needed projects; NOW, THEREFORE, be it RESOLVED, that the Town of Ithaca apply for grants from the State Archives and Records Administration for completion of an electronic indexing system and other need projects, and that the Town supervisor be, and she hereby is, authorized to execute such grant applications on behalf of the Town after consultation with the Town 's Records Management Advisory Board. MOVED: Councilwoman Grigorov SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. Agenda Item No. 2:5 - Consent Agenda. Councilman Lesser - Are we increasing the amount of bonds? Mr. Carvill - It is the same as last year. Councilman Lesser - What is the agreement for the expenditure of Highway funds? Mr. Noteboom Every year the board has to agree to go through what we work out as our projected projects for the next year. It is what we have committed our budget to . It is a form that states that we have to perform that act every January. 25 i i January 14, 2002 Regular Town Board Meeting Approved February 11, 2002 Attorney Barney - The Highway Superintendent is almost independent from the Town . By State Law, we are required to contract with our own Highway Superintendent to do the specific highway work . RESOLUTION NO. 2002- 17 — Consent Agenda Items. i BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items Numbers 17(a) through 17(q) as presented. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. Motion unanimously carried. a. Approval of Town Board Minutes RESOLUTION NO. 2002- 17(a) — Town Board Minutes. I WHEREAS the Town Clerk has presented the minutes for the Regular Town Board Meeting held on December 10, 2001 , to the governing Town Board for their review and approval of filing; NOW, THEREFORE, BE IT RESOLVE that the governing Town Board does hereby approve for filing, the minutes of the meeting held on December 10, 2001 as presented. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. Motion unanimously carried. b. Town of Ithaca Warrants RESOLUTION NO. 200247(b) - Town of Ithaca Warrants. i WHEREAS) the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS) the said vouchers have been audited for payment by the said Town Board; now therefore be it 26 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 4542 through 4616 General Fund Townwide $29, 721 . 63 General Fund Part Town 12196524 Highway Fund Part Town 19, 87622 Water Fund 242152699 Sewer Fund 41670. 56 Fire Protection 151142661 Maple Avenue 72, 360. 72 Pew Bikeway 268. 50 Lighting Districts 1, 12794 West Hill Improvements 75. 52 Risk Retention Fund 228. 00 Trust and Agency 1 , 005. 98 Debt Service 81 , 984. 41 TOTAL $618,238. 32 MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Bubrank, aye. Motion unanimously carried. c. Bolton Point Warrants RESOLUTION NO. 2002= 17(c) - Bolton Points Warrants. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers : 2001 Numbers 698, 774 through 831 Operating Fund = $89, 609. 88 2002 Numbers 1 through 7 27 i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Operating Fund = $ 41 , 692. 08 MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov i VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. Motion unanimously carried. d . Schedule of Town Board Meetings for 2002 RESOLUTION NO. 2002(d) Schedule of the Year 2002 Town Board Meetings BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby adopts the following schedule of meetings for the Town Board for the year 2002: The Town of Ithaca Town Board meets the first Monday, following the first Tuesday of each month, with the exceptions of those meetings related to the budget, year end, and conflicts of holidays. Monday, February 11th Monday, March 11th Monday, April 8th Monday, May 13th Monday, June 10' Monday, July 8th Monday, August 12th Monday, September 9th THURSDAY, October 3rd THURSDAY, November 7th Monday, December 9th Tuesday, December 31st And be it further RESOLVED, that all such meetings will be scheduled to commence at 5:30 P. M. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried e . Accounting Voucher Submission Dates 28 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 RESOLUTION NO., 2002= 17(e) Year 2002 Processing Vouchers/Invoices Deadline Dates WHEREAS, in order to facilitate a more efficient and timely method for processing vouchers/invoices for the monthly abstracts it is necessary to establish a deadline for submission of vouchers/invoices by vendors, staff, and other service people; and WHEREAS, the Accounting Department has determined that approximately one week is needed to properly prepare the vouchers/invoices for approval of the . Town Board at their monthly meeting; now, therefore, be it RESOLVED, the Town Board does hereby adopt the following schedule for the year 2002 as the last date by all vendors, staff, and other service people to submit vouchers/invoices to the Accounting Department for presentation to the Town Board on the Abstract Date: Processing Voucher/Invoice Deadline Dates: "For Abstract Date: Wednesday, January 30, 2002 Monday, February 11 , 2002 Wednesday, February 27, 2002 Monday, March 11 , 2002 Wednesday, March 27, 2002 Monday, April 8, 2002 Wednesday, April24, 2002 Monday, May 13, 2002 Wednesday, May 29, 2002 Monday, June 10, 2002 Wednesday, June 26, 2002 Monday, July 8, 2002 Wednesday, July 24, 2002 Monday, August 12, 2002 Wednesday, August 28, 2002 Monday, September 9, 2002 Wednesday, September 25, 2002 THURSDAY, October 3, 2002 Wednesday, October 30, 2002 THURSDAY, November 7, 2002 Wednesday, November 27, 2002 Monday, December 9, 2002 "Abstract date is synonymous with Town Board meeting date. BE lT FURTHER RESOLVED, vouchers/invoices must be submitted no later that 12:00 p. m. on the Processing Voucher/Invoice Deadline Date; and it be further RESOLVED, any emergency or extraordinary vouchers/invoices will be considered as deemed appropriate by the Chief Fiscal Officer and the Budget Officer. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. f. Year-End Budget Transfers 29 January 14, 2002 Regular Town Board Meeting Approved February. 11 , 2002 RESOLUTION NOI 2002- 17(f) - Year End Budget Transfers WHEREAS: consistently, the Town Supervisor and Town Budget Officer has reviewed all under and over expended revenue and expenditures for the 10/01/01 - 12/31/01, and WHEREAS: this review has disclosed that certain budgeted revenues and expenditures require transfers, amending or modification, and WHEREAS: these findings are detailed for this Governing Boards review, discussion and approval, and therefore be it TOWN OF ITHACA Budget Transfers BUDGET JOURNAL GENERAL TOWNWIDE FUND ACCOUNT DESCRIPTION AMOUNT FROM (DEBIT) A1330, 100 TAX COLLECTION - SALARIES 11163. 15 A1410. 100 TOWN CLERK - SALARIES 11202. 35 A1410. 400 TOWN CLERK - CONTRACTUAL 1, 000. 30 A1430,200 PERSONNEL - EQUIPMENT 200. 00 A1440. 406 ENGINEERING - CIVITAS STUDENTS 10673. 38 A1440, 400 ENGINEERING - CONTRACTUAL 588. 70 A1440. 420 ENGINEERING - PUBLICATIONS & DUES 600. 00 A1450, 400 ELECTIONS - CONTRACTUAL 750. 00 A1450, 401 ELECTIONS - SUPPLIES 154. 00 A1460.200 RECORDS MGMT - EQUIPMENT 500. 00 A 1460. 400 RECORDS MGMT - CONTRACTUAL 2, 154. 34 A1620.243 TOWN HALL - AUDIO SYSTEM 4, 700. 00 A1620, 412 TOWN HALL - CLEANING SERVICES 81051 . 87 A 1670. 407 POSTAGE METER LEASE 463. 16 A 1680.205 NETWORK ADMINISTRATION 41130. 70 A5010. 102 SUPERINTENDENT OF HIGHWAYS - OT 500. 00 i 30 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 A5010.200 SUPERINTENDENT OF HIGHWAYS - EQUIPMENT 500. 00 A5010. 440 SUPERINTENDENT OF HIGHWAYS - SAFETY 11000. 05 A5132. 416 GARAGE MAINTENANCE 21275. 97 A5132.440 CONSTRUCTION & IMPROVEMENTS 23, 483. 34 A5182. 400 AT LARGE - STREET LIGHTING 1, 321 .25 A7110, 100 TOWN PARKS - SALARIES & WAGES 11, 11. 1 . 91 A7110.255 TOWN PARKS - LAND ACQUISITION 8, 723. 00 A7110. 402 TOWN PARKS - MAINTENANCE 41131 . 16 A7110. 403 TOWN PARKS - CONSTRUCTION 51153. 44 A7110. 405 TOWN PARKS - YOUTH 7, 368. 00 A7110. 440 TOWN PARKS - SAFETY 870. 00 A7320. 409 COUNTY COMMUNITY ACTION PROGRAM 427.27 A9060. 800 GROUP HEALTH INSURANCE 27, 834. 39 TOTAL UNEXPENDED 122, 031. 73 TO (CREDIT) TOWN BOARD A1010. 400 CONTRACTUAL 245. 00 JUSTICES A1110. 100 SALARIES & WAGES 41454.29 A1110, 400 CONTRACTUAL 233. 06 A1110, 403 COPIER MAINTENANCE 66. 00 A1110. 405 LAWBOOKS 852.38 A1110, 408 POSTAGE 233. 18 A 1110.415 TELEPHONE 224. 38 A1110. 420 DUES & PUBLICATIONS 35. 00 A1110. 482 NYS FEES, FINES & COLLECTIONS 29, 574. 00 SUPERVISOR A 1220. 100 SALARIES & WAGES 164. 34 A 1220. 400 CONTRACTUAL 85. 63 A1220. 420 CONFERENCES & MILEAGE 533. 96 ACCOUNTING A 1316. 100 SALARIES & WAGES 45720 A1316. 400 CONTRACTUAL 7798 A 1316.408 POSTAGE 52. 58 31 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 TAX COLLECTION i A 1330.408 POSTAGE 148. 19 BUDGET OFFICER A1340, 100 SALARIES & POSTAGE 406. 99 A 1340. 400 CONTRACTUAL 135. 56 A 1340.420 PUBLICATIONS & DUES 70. 98 TOWN CLERK i A1410. 410 CONFERENCES & MILEAGE 121 . 47 TOWN ATTORNEY j A 1420. 400 BARNEY GROSSMAN DUBOW MARCUS 30, 659, 61 PERSONNEL A1430. 100 SALARIES & WAGES 4, 793. 09 A 1430.400 CONTRACTUAL 54. 73 A1430. 408 POSTAGE 24. 74 ENGINEERING A 1440. 100 SALARIES & WAGES 205. 81 A1440,404 VEHICLE MAINTENANCE 218. 89 i A1440, 408 POSTAGE 8. 95 A1440, 450 GASOLINE 465. 54 ELECTION MACHINE CUSTODIANS A 1450.402 INSPECTORS 11969. 36 A 1450. 403 CUSTODIANS 49. 60 RECORDS MANAGEMENT A1460. 100 SALARIES & WAGES 10. 13 A1460, 425 LAW PUBLICATIONS & LIBRARY 1, 138. 53 BUILDING/TOWN HALL A1620, 100 SALARIES & WAGES 12,273. 39 A1620,241 FURNITURE & FURNISHINGS 29344. 64 A 1620. 400 CONTRACTUAL 896. 32 A1620,409 UTILITIES 554. 72 32 i January . 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 A1620. 410 ELECTRIC & GAS 3, 051 . 69 A1620, 411 MECHANICAL REPAIRS 274.56 A 1620. 431 BLDG & GROUNDS MAINTENANCE 525. 91 CENTRAL COMMUNICATION A1650. 410 TELEPHONES 1, 359. 51 CENTRAL STOREROOM A 1660. 400 CONTRACTUAL 870. 97 CENTRAL PRINTING & MAILING A1670. 402 COPIER PAPER 964. 01 A1670, 403 COPIER SUPPLIES 75. 00 A 1670. 412 NEWSLETTER 1 , 386. 86 CENTRAL DATA PROCESSING A1680. 401 MAINTENANCE & REPAIRS 93. 99 A 1680, 404 COPIERS 279. 00 A1680, 495 SUPPORT SERVICES 450. 00 SPECIAL ITEMS A1910. 400 UNALLOCATED INSURANCE 77. 95 A 1920. 401 TAX ASSESSMENTS ON TOWN PROPERTY 45. 86 POLICE CROSSING GUARDS A3120. 100 SALARIES & WAGES 778.21 TRAFFIC SAFETY A3310. 400 WARREN ROAD SIGNAL 39. 53 SUPERINTENDENT OF HIGHWAYS A5010. 100 SALARIES & WAGES 11277. 38 A5010.408 POSTAGE 8. 82 HIGHWAY GARAGE A5132. 410 UTILITIES 77. 65 TOWN PARKS 33 January 14, 2002 . Regular Town Board Meeting Approved February 11, 2002 A7110. 101 SALARIES & WAGES - HIGHWAY 71424. 00 A7110.415 TELEPHONE 4542 YOUTH & AGED PROJECTS A7320. 411 SCIENCE CENTER PC PROGRAMS 1000 EMPLOYEE BENEFITS A9010. 800 NYS RETIREMENT 61174. 00 A9030. 800 SOCIAL SECURITY 21143.23 A9056. 800 DISABILITY INSURANCE - LONG- TERM 766. 96 I TOTAL OVER EXPENDED. 1225031. 73 I GENERAL PART TOWN FUND ACCOUNT DESCRIPTION AMOUNT FROM (DEBIT) B9050. 800 UNEMPLOYMENT INSURANCE 6, 188. 84 TOTAL UNEXPENDED 65188.84 TO (CREDIT) ATTORNEY B1420. 400 BARNEY, GROSSMAN, ET AL 2.21 CENTRAL COMMUNICATIONS B1650. 400 CONTRACTUAL 650. 78 CENTRAL PRINTING & MAILING B1670. 401 COPIER PAPER 964. 01 81670. 402 COPIER SUPPLIES 222. 96 CENTRAL DATA PROCESSING 34 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 81680. 404 COPIER 279. 00 ZONING b8010. 100 ZONING - SALARIES & WAGES 11052. 67 88010. 401 LEGAL ADS 259. 00 B8010. 403 CONFERENCE & MILEAGE 100. 00 B8010. 408 POSTAGE 451 . 35 B8010. 415 TELEPHONE 66. 78 B8010. 420 DUES & PUBLICATIONS 102. 00 B8010. 450 GASOLINE 333. 36 PLANNING 88020. 401 LEGAL ADS 385. 11 B8020. 450 DUES & PUBLICATIONS 352. 40 EMPLOYEE BENEFITS B9010. 800 NYS RETIREMENT 676. 00 B9056. 800 DISABILITY INSURANCE - LONG- TERM 291 .21 TOTAL OVER EXPENDED 6, 188.84 HIGHWAY FUND ACCOUNT DESCRIPTION AMOUNT FROM (DEBIT) DB5112. 100 SALARIES & WAGES - PERMANENT IMP 23, 524. 14 DB5130. 100 SALARIES & WAGES - MACHINERY 19, 590. 10 DB5140. 100 SALARIES & WAGES - BRUSH & WEED 3, 955. 97 TOTAL UNEXPENDED 475070,21 TO (CREDIT) ATTORNEY D81420. 400 BARNEY GROSSMAN DUBOW MARCUS 2, 005. 44 SPECIAL ITEMS 35 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 DB1910.400 UNALLOCATED INSURANCE 610. 00 TRANSPORTATION DB5110, 100 SALARIES & WAGES 39, 197. 72 DB5110.450 GASOLINE 636. 68 PERMANENT IMPROVEMENTS DB5112. 100 SALARIES & WAGES - OT 449. 53 MACHINERY DB5130. 450 GASOLINE 359. 02 DB5130. 461 TOOLS & SUPPLIES 42.20 BRUSH & WEED DB5140. 102 SALARIES & WAGES - OT 44. 97 DB5140. 401 SAFETY EQUIPMENT & UNIFORMS 1, 542. 07 EMPLOYEE BENEFITS DB9010. 800 NYS RETIREMENT 1, 691 . 00 DB9056. 800 DISABILITY INSURANCE - LONG- TERM 491 .58 TOTAL OVER EXPENDED 47, 070.21 WATER FUND ACCOUNT DESCRIPTION AMOUNT FROM (DEBIT) F1680. 495 DATA PROCESSING - SUPPORT SERVICES 21472. 70 F8310. 400 WATER ADMIN - CONTRACTUAL 500. 00 F8310.410 WATER ADMIN - UTILITIES 584. 95 F8340. 100 SALARIES & WAGES - TRANSMISSION 15, 824. 85 F8340. 102 SALARIES & WAGES - TRANSMISSION-OT 19.20 F8340. 400 CONTRACTUAL 849. 91 F8340. 401 CONFERENCES & MILEAGE 605. 00 F8340. 404 VEHICLE MAINTENANCE 937. 90 36 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 F8340. 410 ELECTRIC 2, 014.32 F8340. 420 DUES & PUBLICATIONS 383. 00 F8340. 430 DRUG TESTING 150. 00 F8340. 450 GASOLINE 203. 57 F8340. 490 WATER REFUNDS & BANK CHARGES 394. 44 F8350. 473 WATER SUPPLY - CITY OF ITHACA 443. 14 F8350. 474 WATER SUPPLY - FOREST HOME - CU 1184776 F9040. 800 WORKERS. COMPENSATION 11156. 00 F9045. 800 LIFE INSURANCE 4. 45 F9055. 800 DISABILITY INSURANCE 31 .20 F9056800 DISABILITY INSURANCE - LONG TERM 554. 32 F9060. 800 GROUP HEALTH INSURANCE 395. 04 F2142 METERED WATER SALES 23, 767. 93 TOTAL UNEXPENDED 535139.68 TO (CREDIT) ATTORNEY F1420. 400 BARNEY, GROSSMAN, ET AL 11521 . 11 PRINTING, FILM . . . .SPECIFIC F1670. 402 COPIER PAPER 963. 97 F1670. 403 COPIER SUPPLIES 29. 94 DATA PROCESSING F1680. 404 COPIERS 278. 99 WATER ADMINISTRATION F8340. 101 SALARIES & WAGES - HIGHWAY LABORMEN 11, 011 . 85 TRANSMISSION I DISTRIBUTION F8340. 470 REPAIRS TO WATER LINES 729. 81 F8340. 486 PUMP STATIONS 3, 969. 55 COMMON WATER SUPPLY 37 i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 F8350. 472 SCLIWC WATER CHARGES 33, 607. 10 EMPLOYEE BENEFITS F9010.800 IV Y5 RETIREMENT 81 . 00 F9030. 800 SOCIAL SECURITY 946. 36 TOTAL OVER EXPENDED 53, 139.68 SEWER FUND ACCOUNT DESCRIPTION AMOUNT FROM (DEBIT) G 1680. 491 DATA PROCESSING - SOFTWARE 923. 66 G1680. 495 DATA PROCESSING - SUPPORT SERVICES 11877. 70 G8120. 100 SALARIES & WAGES - SANITARY SEWERS 14, 957. 00 G8120. 102 SALARIES & WAGES - SANITARY SEWERS-OT 936. 76 G8120.200 EQUIPMENT 41562. 04 G8120. 400 CONTRACTUAL 299. 70 G8120. 401 CONFERENCES & MILEAGE 605. 00 G8120. 404 VE)ICLE MAINTENANCE 1, 109. 55 I G8120. 410 ELECTRIC 51259. 77 . G8120.420 DUES & PUBLICATIONS 122. 00 I G8120. 430 DRUG TESTING 150. 00 r G8120. 440 SAFETY & TRAINING 91 . 14 G8120. 486 NORTH EAST SEWER RAHAB 9, 865: 15 G8120. 490 SEWER REFUNDS & BANK CHARGES 244. 59 G9040. 800 WORKERS COMPENSATION 319. 00 G9045. 800 LIFE INSURANCE 4. 45 G9055. 800 DISABILITY INSURANCE 31 .20 G9060. 800 GROUP HEALTH INSURANCE 395. 04 G2120 SEWER RENTS 15, 797. 34 TOTAL UNEXPENDED 57,551. 09 t TO (CREDIT) TOWN ATTORNEY G1420. 400 BARNEY GROSSMAN DUBOW MARCUS 679. 75 38 I January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 CENTRAL PRINTING & MAILING G 1670. 402 COPIER PAPER 963. 97 G ,1670. 403 COPIER SUPPLIES 29. 95 DATA PROCESSING G 1680. 404 COPIERS 278. 99 ADMINISTRATION G8110. 100 SALARIES & WAGES 3, 161 . 57 G8110. 410 UTILITIES 106. 61 SANITARY SEWER G8120. 101 SALARIES & WAGES 51093. 77 G8120. 450 GASOLINE 246. 36 G8120. 480 REPAIRS & MAINTENANCE 8, 669. 47 G8120. 481 JOINT SEWER TRANSMISSION 14, 769. 00 G8120. 482 VILLAGE OF CAYUGA HEIGHTS 22, 942. 50 EMPLOYEE BENEFITS G9010. 800 NYS RETIREMENT 81 . 00 G9030. 800 SOCIAL SECURITY 464. 02 G9056. 800 DISABILITY INSURANCE - LONG- TERM 64. 13 TOTAL OVER EXPENDED 575551209 CAPITAL PROJECT FUND (West Hill Improvement-Oakwood Lane Water Tank) ACCOUNT DESCRIPTION AMOUNT FROM (DEBIT) H9-8340.231 CONTRACT & BIDDING DOCUMENTS 2,068.46 TOTAL UNEXPENDED 21068o46 39 January .14, 2002 Regular Town Board Meeting Approved February 11 , 2002 TO (CREDIT) H9-8340.200 CONSTRUCTION CONTRACT 2, 068.46 TOTAL OVER EXPENDED 2, 068.46 RISK RETENTION FUND ACCOUNT DESCRIPTION AMOUNT FROM (DEBIT) R4510. 400 HOSPITAL & MEDICAL BILLS 395. 07 R599 UNAPPROPRIATED FUND BALANCE 721 . 76 TOTAL UNEXPENDED 11116.83 TO (CREDIT) R4510. 425 HEALTH & WELLNESS 19116. 83 TOTAL OVER EXPENDED 11116.83 RESOLVED: that this Governing Town Board, approves, authorizes and directs the Town Supervisor and Town Budget Officer to record these budget transfers, amendments and modifications including any and all other changes deemed appropriated and necessary for the calendar operating year ending December 31, 2001, and be it further RESOLVED: that the Town Supervisor and Town Budget Officer are authorized and directed to take the appropriate and necessary actions needed in closing the accounting and budget records for the operating year lending December 31 , 2001 . MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. 1 . Motion unanimously carried. g . Designation of Official Newspaper RESOLUTION NO 2002-017(g) - Designation of Official Newspaper 40 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby designates the Ithaca Journal as the official newspaper for the Town of Ithaca for the year 2002; and, be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Ithaca Journal. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. h. Designation of Official Depositories of Town Funds RESOLUTION NO. 2001 47th) - Designation of Official Depositories of Town Funds BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby designates Tompkins County Trust Company and M& T Manufacturers and Traders Trust Company as the official depositories for monies coming into the hands of the Town Supervisor, Budget Officer, Town Clerk, and Receiver of Taxes for the year 2002; and, be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins County Trust Company and M& T Manufacturers and Traders Trust Company. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. : Motion unanimously carried. i . 2002 Mileage Reimbursement RESOLUTION NO. -2002-017(i) — Mileage Reimbursement For 2002 WHEREAS: The Internal Revenue Service has updated the optional standard mileage rate (I13-2001 - 106, Revenue Procedure 2001 -54) for use by employees, self-employed individuals or other taxpayers in computing the deductible costs of operating an automobile for business, charitable; medical or moving expense purposes, and WHEREAS: The ne w rates apply to costs paid or incurred on or after January 1 , 2002, and 41 i January 14, 2002 Regular Town Board Meeting Approved February 11, 2002 WHEREAS Thel standard mileage rate for the cost of operating an automobile is 36. 5 cents per mile for all miles used for business. purposes, therefore be it RESOLVED: That this governing Town Board acknowledges the standard mileage rate change enacted by the IRS and adopts . the 36. 5 cents per mile as the local mileage reimbursement rate for the year 2002. MOVED: Councilman Lesser . SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. j . Official Bonds of Town Officers and Employees i RESOLUTION NO. 2002-017(1) - Official Bonds for Town Officers and Employees BE IT RESOLVED, by the governing Town Board of the Town of Ithaca, that the Faithful Per`orma r ce Bonds for the Town Officials and Employees for the year 2002 are approved as followed: Town Supervisor/Fiscal Officer $31 000, 000. 00 Deputy Town Supervisor $3, 000, 000. 00 Budget Officer $31 000, 000. 00 Town Clerk $31000: 000. 00 Receiver of, Taxes $3, 000, 000. 00 Town Justice, Clarence Larkin $ 25, 000. 00 Town Justice, Raymond Bordoni $ 25, 000. 00 Highway Sul perintendent $ 251000. 00 All Other Employees (Per Person) $ 25, 000. 00 Forgery & Alteration $ 5, 000. 00 MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. k. Reappointment of Deputy Town Clerk / Receiver of Taxes 42 i _ _ January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 RESOLUTION NO. 2002- 17(k) — Reappointment Deputv Town ClerWDeputy Receiver of Taxes. BE. IT RESOLVED, that confirming the appointment made by the Town Clerk, Carrie Whitmore be re-appointed as Deputy Town Clerk to serve at the pleasure of the Town Clerk, and be it further RESOLVED, that confirming the appointment made by the Receiver of Taxes, Mrs. . Whitmore shall also assume the duties and responsibilities as Deputy Receiver of Taxes to serve at the pleasure of the Receiver of Taxes. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. I . Reappointment of Deputy Highway Superintendent RESOLUTION N0. .200247(I) — Reappointment Deputy Highway Superintendent. BE IT RESOLVED, that confirming the appointment made by the Town Highway Superintendent, Eugene Redman be re-appointed as Deputy Highway Superintendent to serve at the pleasure of the Town Highway Superintendent. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. m . permanent Appointment of Senior Engineering Technician RESOLUTION NO. 2002-017(m) — Regular Appointment of Senior Engineering Technician WHEREAS, Craig Ballard has worked for the Town of Ithaca as a Senior Engineering Technician provisionally since promotionally appointed June 25, 2001 ; and WHEREAS, Craig Ballard has successfully completed the non-competitive exam for Senior Engineering Technician; now, therefore, be it 43 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular full time appointment of Craig Ballard as Senior Engineering Technician, effective January 14, 2002; and be it further RESOLVED, an eight (8) week probationary period applies and shall end effective March 11 , 2002, with no further Town Board action required if there is successful completion of the probationary, period as determined by the Highway Superintendent, and be it further RESOLVED, this appointment does not change Craig Ballard's job classification, hourly wage or ben;' efits. . MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The 1 . motion was unanimously carried. n . Permanent Appointment of Civil Engineer RESOLUTION NO. 2002=017(n) - Regular Appointment of Civil Engineer. WHEREAS; Kathryn Prybylski has worked for the Town of Ithaca , as a Civil Engineer provisionally since; her appointment, June 11 , 2001 ; and WHEREAS, Kathryn Prybylski has successfully completed the open competitive exam for Civil Engineer and is one of the top three candidates; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular full time appointment of Kathryn Prybylski as Civil Engineer, effective January 14, 2002; and be it further RESOLVED, a twenty six (26) week probationary period applies and shall end effective July 15, 2002, with no further Town Board action required if there is successful completion of the probationary period as determined by the Director of Engineering; and be it further RESOLVED, this appointment does not change Kathryn Prybylski's job classification, hourly wage or benefits. MOVED: Councilman Lesser SECONDED: Councilman Burbank 44 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. o. Designation of Voting Delegate for Association of Towns Annual Meeting RESOLUTION NO., 2002= 17(o) — Official Delegate for Year 2002 NYS Association of Towns Annual Meeting WHEREAS, the NYS Association of Towns Annual Meeting will be held on February 17-20, 2002 in New York City; and WHEREAS, the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at the said meeting, and WHEREAS, it is necessary for the governing Town Board to appoint an Official Delegate who will have voting rights on behalf of the Town of Ithaca at the said meeting; now therefore be it RESOLVED, the governing Town Board of the Town of Ithaca hereby appoints Catherine Valentino, Town Supervisor, as the Official Delegate on behalf of the Town of Ithaca at the 2002 NYS Association of Towns Annual Meeting, MOVED: Councilman Lesser SECONDED:. Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. P0 Designation of Alternate Delegate RESOLUTION NO. 200247(p) — Alternate Delegate for Year 2002 NYS Association of Towns Annual Meeting WHEREAS, the NYS Association of Towns Annual Meeting will be held on February 17-20, 2002 in New York City; and WHEREAS, the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at the said meeting; and WHEREAS, it is necessary for the governing Town Board to appoint an Alternate Delegate who will have voting rights on behalf of the Town of Ithaca at the said meeting; now therefore be it 45 January 14, 2002 Regular Town Board Meeting Approved February 111 2002 RESOLVED, the governing Town Board of the Town of Ithaca hereby appoints Mary 6 Russell, Deputy Town Supervisor, as the Alternate Delegate on behalf of the Town of Ithaca at the 2002 NYS Association of Towns Annual Meeting, MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. q . Agreement for the Expenditure of Highway Monies I I RESOLUTION ND. 2002-017(q) — Agreement for the Expenditure of Highway Monies (Attachment #7) WHEREAS,I pursuant to the provisions of Section 284 of the Highway Law a governing Town Board is required to enter into an agreement with the Highway Superintendent outlining the expense of monies levied and collected in the town for the repair and improvement of highways, and for monies received from the State of New York for State Aid for the repair and improvements of highways; now, therefore, be it RESOLVED, compliantly this governing Town Board hereby approves, adopts, and authorizes the "Agreement for the Expenditure of Highway Monies " for the year 2002 as prepared by the Highway Superintendent. 1 MOVED: ! Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was unanimously carried. Association of Towns Annual Meeting Resolutions : I Supervisor Valentino - Does anyone have any objection to the proposed resolutions ? Our list is shorter this year. The Towns feel strongly about the need for the Highway funding to continue . There is a growing concern about the things that are beginning to get exemptions from taxes : The speed limit resolution is interesting . We had an interesting discussion last year at the meeting . There is a problem with getting the State to be realistic about town speed limits. 46 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Mr. Frost - I was glad to see the resolution for the code enforcement aid . When I first started with the Town the State was reimbursing us 15% . Then is started to decrease every year and the reimbursement was eliminated . I think that one of the things to providing quality enforcement of regulations is understanding the codes . The codes are getting much more complex. There is training available , but we are looking at hundreds of dollars to go out of state to some of these things . I think that if the State is going to impose stringent codes and mandating the enforcement to all municipalities that they should provide reimbursement. Councilman Burbank - I do not like the language of the State Aid resolution . Conversation was not auditable. Attorney Barney - It is interestingly close to the description against religion and government being intermingled . Supervisor Valentino = We can try to have some different language put in . Councilman Niederkorn - The speed limit resolution sounds as if they do not want to set speed limits for the smaller towns . Supervisor Valentino - They do not act on them . Mr. Noteboom - Some towns do not want the State to act on speed limits . Councilman Niederkorn - It could be done on a case-by-case basis . Mr. Noteboom - It is done on a population basis . Supervisor Valentino - It is enabling legislation that is allowing towns that wanted to set their own speed limits to apply. Mr. Noteboom - This is what this resolution states . Supervisor Valentino - Yes . It is telling the towns to go do what they need to do yourselves now . Councilman Burbank - Is the petitioning process successful ? Mr. Noteboom - It is a long process . It takes one and a half to two years for speed limit changes . Attorney Barney - Historically, it is a long process and is not that successful . They have standards based on the number houses and number of accidents . It is a point system . The speed limit is not lowered if you do not have enough points . 47 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Agenda Item No . 26 - Report of Town Committees (Attachment #8) Transportation Committee, Councilman Lesser - I raised the issue at our end of year meeting of what might be insufficient patrolling of traffic violations . I asked rather the board might want to consider the . possibility of a special benefits district for additional policing . Following that meeting Attorney Barney looked at State law and it turns that there is not a possibility to create a special district for that purpose . There are a couple of ways that we might proceed . One would be to go back to our State representatives and ask for a change in the State Law. We could also add it as a townwide benefit . It is a question of how much policing we would want . We could ask for one additional fulltime officer for the Town . In that case we would be paying the salary and benefits , which is $30 per hour. It is roughly $ 60 , 000 per year. Sheriff Meskill stated that he. would be able to supply the car without cost . Attorney Barney - We would have to pay it out of general revenues . i Councilman Lesser - The other option is to get the law changed . Is there enough interest on the part of the board to proceed ? The Sheriff's Department will have a representative come in and talk about how it will work, what they might do , and how much enforcement you would actually get with this amount of money. Attorney Barney - The Town needs to decide if they are preparing to front the money or commit to the money. Mr. Noteboom - Recently there was an article in the paper that Deputy Sheriff Jeter spent all of his time in Newfield . I do not understand how that mechanism works . It would be a question to ask the Sheriff . Supervisor Valentino - I do not see how they could do that. Mr. Noteboom - . It was in the paper about the nice work that he was doing . Councilman Lesser - We would be looking for certain kinds of patrol . We would make decisions about certain areas . The Transportation Committee has identified problem areas in the Town where there is a substantial amount of speeding . We are working with Sheriff Meskill to get a list of where accidents occur. We may be able to identify very clearly where the obvious locations for additional patrol may be . These officers have rotating shifts . It is very clear from budget hearings that the monies are not available in the future for additional patrol . We have heard complaints from our constituents about traffic problems and violations . We will have to play for it if we want to do this . Traffic calming measures could be more expensive and create other problems . Supervisor Valentino - We have contracted with the School District for $4 , 000 to have an officer at the school during the morning drop-off. Is that something different? 48 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Attorney Barney - I did not do any legal research for that contract . It was only $4 , 000 . 1 assumed that we had the authority to do that . We want to look into that when we start talking about funding $ 60 , 000 to. $70 , 000 . The other possibility to consider is a Town Police Department . The board clearly has the authority to do that . We represent the Town of Spencer and they have a patrol car. Mr. Carvill - We gave the City of Ithaca $33 , 000 more to hire a fireman . We budgeted $20 , 000 last year that did not get expended for a DARE officer through the Sheriff's Office . We budgeted $4 , 000 for a crossing guard . It is the cost of less than one penny at a source of $ 145 million assessment level . Supervisor Valentino - We have talked with people in the community about this to see if there is interest . We can at least have the Sheriff's Office come in and start the discussion . Mr. Frost - Geographically, what is interesting is that to go to Ulysses , Enfield , Newfield , or Danby you need to go through Ithaca . We are adjacent to every municipality except for Groton . Most of the time if they are going anywhere they are going to pass through the Town unless they are going to Groton or the outer skirts of Dryden . Supervisor Valentino - We have a lot of schools in the Town of Ithaca . Mrs . Drake _ We are having a lot of problems on Warren Road in front of that school . This might help that problem . Councilman Lesser - We would be able to target our problem areas . Supervisor Valentino - We can talk with the Sheriff . Councilman Lesser - I can see if they are available to come to the February meeting . Supervisor Valentino - Our residents do have concerns . Cayuga Lake Watershed Intermunicipal Organization . Councilwoman Grigorov - We have had a series of sessions with a consultant about how best to proceed with implementation of the completed plan for improvement and protection of the lake . Waste Management Project. Councilwoman Russell - The Environmental Impact Statement is scheduled to come out February 22"d . Sewer Contract Committee. 49 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Supervisor Valentino - Councilwoman Russell and I are currently on the sewer subcommittee with the City. The committee needs to be in more of a system with each member having two representatives . There are some good things coming along . Cayuga Heights has now agreed to becoming a partner. We are moving ahead with their phosphorous grant . We are working . on the agreement and working with our engineers . The thing that I am really, extremely concerned about at this point is our auditors that we hired for the Joint Sewer Contract to do the laudit last year, have not been able to complete their audit . They are still sorting out the debt . The other thing that has me concerned is the fact that even though this is a joint activity , these funds should not be coming from the City funds. We need to have a separate fund . It has been very difficult to account for that money. Our belief is that it is illegal for Town funds to be combined with the City's funds . When we look at the difficult financial situation of the City, if the worse case scenario happens where they have to file for bankruptcy , those Ifunds of ours will be lost . It becomes extremely urgent for us to put as much pressure on' the City as we can to get those funds in a segregated fund the way it should be . Dryden agrees with us whole- heartedly that this needs to be done as soon as possible . We need to do this now. We have about $4 million between our operating money and the capital projects money. I do not care whose portion is what at this point . I want all the money that belongs in the sewer fund to segregate . Then we can figure out whose percentage is what . Mr. Walker - In the Capital Reserve fund , 42% falls to the Town . There is about $2 million in that fund . We have been paying about. 36% of the operating funds . Councilwoman Gri'gorov - Are they in City accounts? Attorney Barney = lHypothetically, they are in one City account. It is one big account that all money is tossed in . It could be mixed in with the Building and Grounds Department. Supervisor Valentino - There are portions of the County and portions of the City money that Mr. Cafferillo has adjusted at different interest . Councilwoman Russell - Our auditors were absolutely appalled . Attorney Barney Given the possibility of litigation , the board might want to discuss it in executive session . Mr. Carvill - There are specific requirements . The culmination of a joint activity fund is very much mandated by the State Comptroller. It arises itself out of contractual arrangement between municipalities that jointly provide revenue resources . It has its own committee or group that approves expenditures . It is not part of a generalized operating fund . We would not use that money for roadwork . It is a self- independent , set of accounting records of which all the money is segregated and kept apart : In this case three municipalities have thrown their money into the pot , and this fund is to govern it . Supervisor Valentino - We can go through the rest of the agenda and have an executive session . 50 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Agenda Item No . 27 - Report of Town Officials . a. Town Clerk b. Highway Superintendent c. Director of Engineering Mr. Walker - We are close to having a Tompkins County Emergency Management Plan ready in draft form . They want to introduce that to all legislative leaders in the County. Some time in the next two months there will be a half-day meeting for Town Board members and Supervisors to have an introduction to the plan . I will let the board know as soon as possible when that is going to be . d . Director of Planning Mr. Kanter - It sounds like the preliminary plans for the Hannah Pew Trail are progressing . We will want to seta community meeting sooner rather than later for public review. Supervisor Valentino - I have been asked when there is going to be a meeting . Mr. Kanter - We should get it out to the public before the plans get too far along . February or March would be a good time to hold a meeting . Councilwoman Grigorov - Would we have the meeting here ? Mr. Kanter - I think we would probably want to go out into the Eastern Heights area . The Planning Board heard the sketch plans for the College Circle Phase II and III developments . As part of that , the applicants and Ithaca College is proposing a community building be added to the future phase 'development . This is part of Ithaca College's new involvement with the apartment development . We realized going through the current zoning for a multiple residence zone that it does not currently allow community buildings. The proposed zoning would allow for a community building . The Planning Board referred a proposal to the Town Board to consider amending the current MR zoning to allow community buildings in that zone . I think we will schedule that for a quick discussion at the February meeting and ask the board to consider setting a public hearing . The public hearing could then be held in March. It would coincide with the College Circle plans as they proceed . Councilman Lesser Was Ithaca College 's involvement with College Circle Apartments discussed ? Mr. Kanter - The board is interested in finding out more details on Ithaca College's involvement. They want to know what kind of agreement they are going to have and what kind of presence are they going to have on the site . I think the board felt that if Ithaca 51 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 College is truly run, ning it as if it were other campus housing , there is a great potential for improving a lot of the problems that are there now. They were interested in seeing detailed wording of the agreement that would be forthcoming . Councilwoman Grigorov - There is noise problems coming from the apartments . Mr. Kanter - They would lease it and have an agreement where Ithaca College is saying that they would have full policing authority and patrolling . There would be resident advisors living in the buildings . It ;would include the whole range of things that they do on campus . Attorney Barney - ,I Tom Salm stated that they would be treating it as if it were part of the Ithaca College cant pus . There was no writing before the Planning Board . We requested it be brought in as part of their preliminary approval process . The hook is that they want to increase the permitted density to 750 people . The Planning Board was quite clear that they wanted the area handled better. e. Director of +Building and Zoning Mr. Frost - There was a significant dollar difference of construction value due to Ithaca College and Cornell University spending more dollars on construction . There was several million dollars difference more in 2001 for construction activities than 2000 . There was roughly $4 million' spent more on businesses in 2001 . The value of construction was significantly higher in 2001 . 1 also included copies of the revenues . Overall we had several thousands dollars more in revenues this year than we did last year. We spent a bit higher than what we anticipated as well . f. Human Resource Manager g . . Budget Officer Mr. Carvill - I looked at the end of year to see where we stand . In this rolling recession , to get a one and a half or two percent stock dividend is gold . Across the board in all of our operating funds we were able to maintain an increase in fund balance of roughly three percent on a $ 12 million budget. We turned out better than most CEOs . Supervisor Valentino - I heard today that the sales tax money that is going to be coming in is very good . People spent a lot of money the last quarter. Mr. Carvill - We still have not received the $207 , 000 from the State for Maple Avenue , Supervisor Valentino - It is coming . Mr. Noteboom - All the paperwork is signed . We are waiting for the check. h . Network/Records Specialist 52 i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Ii . Attorney for the Town Attorney Barney - The Notice of Appeal for the Appellant Court for the County Bostwick Road lawsuit has been started . Mr. Noteboom , Mr. Walker and I had a discussion this afternoon on the architects contract this afternoon for the highway facility. In those discussions , we felt it would be wise to set a public hearing tonight to discuss that facility at the February meeting . We are hopeful that by the February meeting we will have an estimate and budget for the project . We are hoping that some plans will be available as well Mr. Kanter - When would be the best time to do the SEQR review? Do we have to do it to set up the referendum ? Is there going to be comparable information to what would be going to the Planning Board at that point? Mr. Walker - Maybe . Mr. Kanter - I understand the timeframe and the necessity to get. things going , but on the other hand the SEQR review is something that we should not short circuit . It could hold up the process if there is not sufficient information . Attorney Barney - The hope is that there will be . We are pushing it make to the March 11th meeting if we do not set the meeting for February. We at least have a shot at it . Mr. Noteboom - We need the information by the end of January . Mr. Kanter - We need to decide how we are going to classify it as a SEAR action and if it .needs to be coordinated . There is going to be three different boards working on different aspects of the approval , Town Board , Planning Board and Zoning Board of Appeals . Attorney Barney - We can talk about that after the meeting or later on this week. I do not know if it is a Type I action at this point . The problem is that the Permissive Referendum period runs from whenever you adopt this resolution for a period of thirty days . Supervisor Valentino - We are setting a public hearing even though we have not had a chance to have good dialog with the community on this project . Attorney Barney - I am looking at it from the technical side . Mr. Walker - At the very least we can provide a refresher presentation . We did go through the facility needs evaluation in 1998 . We had a consultant in and review everything . . At that time it was before the Town Board at several different meetings in a row. That was four years ago . Supervisor Valentino - We need to get out the media between now and February so we can have a good turnout at the meetings . 53 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Mr. Walker - We had hoped to start construction this summer. Due to a number of delays , we are looking at not being able to get a contract out until June or July. That means we would not start construction until August or September. It is a little later than what we had hoped for. It is not a huge project . We are trying to stay away from winter construction for the building because it gets more expensive . The public works side knows we have a significant need for the space . The question is if we can survive without the new space . Yes , because we have been doing it for the last five years . We will have a presentation in February about the project . We will get it publicized . The architects have been doing a . lot of work on their own time in anticipation of the contract . Mr. Noteboom - They might not be ready to go by the February meeting . Attorney Barney - ISupervisor Valentino , could we do it with the sense that as we approach the meeting , if you are. uncomfortable with it in the sense that we do not have the materials then we could postpone it? It would be nice to keep the possibility open . The problem is if the referendum is requested there is an automatic two-month delay from the time of petition . There is a ninety-day window where you do not know if you have a project . Supervisor Valentino - Let's see what kind of information we get . We can set the public hearing for 6 : 45 p . m . at the February meeting . RESOLUTION NO . 2002-18 - Set Public Hearing Date for Renovations to the Town Highway Facility. RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York , on the 11th day February, 200 , at 6 :45 p . m . for the purpose of Ireviewing the proposed renovations to the Town 's Highway Facility, and RESOLVED , that ! the Town Supervisor has the authority to postpone the public hearing if there appears to inadequate information at the time of the February meeting . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Niederkorn , aye ; Councilman Burbank, aye . The motion was unanimously carried . Agenda Item No . 28 - Review of Correspondence. Councilman Lesser - The Census Bureau letter states that we will be receiving a certificate . Supervisor Valentino - I thought that it would be here by now . 54 January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Attorney Barney - 'The County was told they would be receiving it within sixty days . They indicated that they would share it with us . It has not been shared with us . I am assuming it is on its way. The census tracks are huge . We need the information for the census block. There is one block that is out of wack . We would like to know what they did with the population in that block . Agenda Item No . 29 - EXECUTIVE SESSION . On motion by Councilwoman Grigorov , seconded by Supervisor Valentino , the Board resolved to enter into Executive Session at 8: 13 p . m . to discuss possible litigation on the joint. activity funds . On motion by Councilman Lesser, seconded by Councilwoman Grigorov , the Board resumed regular session at 8 : 40 p . m . Councilman Niederkorn - I want to make sure that we do not put too much pressure on the auditors to make them do things not as well as they would like to . Attorney Barney - Auditors in this day in age would qualify. It would say here is what we know, but you should understand that here are the conditions , the qualifications or the lack of information that we got. That is what I am looking for because that is what you are going to take to Mr. Carvill and the City. Then you say our auditors are doing a better job because your people. did not supply us with the information . Councilman Niederkorn - They might say that it is impossible to do by February 11th Attorney Barney - We can put a provision in that with the understanding of the Town Supervisor at her discretion may extend the date of the submission for the date of the report if she is so advised . RESOLUTION NO . 2002-19 — Authorize Request for Report from Audit of Sewer Joint Subcommittee. RESOLVED , that the Town Board request that the Town Supervisor direct the auditors of the Joint Sewer Facility to provide a report relative to their audit of the Year 2000 containing the best information they can have , such report to be presented at the February 11 , 2002 Town Board meeting with the understanding that the Town Supervisor, at her discretion , may extend the date of the submission of the report if she is so advised . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Lesser, aye ; Councilman Niederkorn , aye ; Councilman Burbank , aye . The motion was unanimously carried . 55 i January 14, 2002 Regular Town Board Meeting Approved February 11 , 2002 Agenda Item No . 3.0 - ADJOURNMENT: On motion by Councilman Burbank, seconded by Councilman Niederkorn , the meeting was adjourned at 8 : 45 p . m . Respectfully submitted , Tee-Ann Hunter Town Clerk NEXT MEETING —' February 11 , 2002 at 5 : 30 p . m . 56 i Regular Meeting of the Ithaca Town Board Monday, January 14 , 2001 at 5 : 30 p . m . SIGN IN SHEET Name Address a ✓ 1uc� wSE/ l I� D 3 . Li ; � � 4 . 5 . 6 . 7 . 8 . 9 . 10 . 11 . 12 . 13 . 14 . 15 . 16 . 17 . 18 , 19 . 20 . ATTACHMENT # 1 IL � 4)AJ - 77e A° A7w Z4�° i e. CrZXZ'114`Z ,was Z7460 1>iXOVaIr�� i crX•4r4vs r*e Oie . e` loos y. If-lee /,,i 7AK r.4GriYG sJ/STGY �i°� /S GYEi.✓G G� d Pdd -rf tz b�k oN TbL �S/6ql _ _ Cf Tl s¢ ic/gW (:2vy jo GT.Q /J IX 4,> T jJd r V" Ze, S Te.4iNi.7�G T hl'oeas"tiu /it/ �ryAoTs, _.- . h1e oOWZ . �U,P_ QLyT�y �esrr6 -.� � L.vcrv�-ter L�.� .y�•�n r2,�v� o L � UN �/ /�.4ZAa.DDU`i �•4T ��Ls_ T i --. _ eSO� � Tcu�s ..�•�x G��.� -- �l Grye ry N?�I�J�4L��,S . !�1c.5F. ,�LSa.t.rroiV _s�T-_ T.'�� �?' Tilt� •eo e A DCTiAt%L� .¢.�.�.t�svi, 4.�6�ic �¢ 7U14L ssl�DeG.sS •�/Ni3d/GI,a; %Ce6,4L _A•vD S�.�s/ � R•e i1•R77�.¢.S1 7 5vIrrz, /`'I �� 1! ear � c. Tv Gc.►off Co � Ti .cl f�,�S .. B� ,Cr, d°.f•�sev S a.� i� Hi�,diaJg ,fi¢ crclT�// BvT' Tffoze 1,5 No 2, Oedd;-.47— rlHS 71W C 410 e.,e/.t/6 w/T• e. Z44 Uv ,r ✓ . T/YY. 7ce,)Af o< 27'A64c f 4.✓D r;�c4 Xk Rorc AoG" &#v 76 A ✓zL9o4o .sAleo r= SE.¢so ,c j HL �FBit/c}/ ,Qp,QT- �iivNG6f_ AAz, f. Ar- 7;;� �xDotovxe 0/Lld/c S/ 7e .4c.A �,Eoy T t�,e,�eLC ,�.4kE eSot>�CG L's o�er�/6 .e.QC rGITc�. i /S �vltc .of�¢sr.T'�10 ,e.4�� , P4104oy yO V7' DA 4vje� BcWT 10401V 779f-e ie�414d:o{ j>vXmt 7?t Tiee /r/S Ale �A/ A- S A I/o . �diLdyTee peee,Qv/I.y�T' G'c �s�/ rT�e - �4e , 7A!) uJ/LG 614;fe.0 /ranee YZ4A ; /A.) T�.r. eS941. t �rS � cov,�.�v .0/ T�! ,��,riie'e.� �•¢s/� %�.a/,v�,�/� UG � Si uJoct/. Co�va)rrT�r T�o � ojo�o,�T.v�r:E.r 4C- ye.#W rP.e glow n� ee,�,s � �� Ts�e � v� a.�o 7.t,4,.✓.� ra �«e.ye rrde _ �.� ���r�.�s . T�� �,�> 771e A*VeP /40 04 tra6E 73 c7e x o 1 4 3�OB tN6 77eY a .�.� .tZ © ✓A- NCZ.7 Y+d.o r•N/ .✓t i�e cS •¢.c,.� ATTACHMENT # 2 TOWN OF ITHACA COURT CLARENCE LARKIN, TOWN JUSTICE 215 N. TIOGA STREET ITHACA, NEW YORK 14850 January 9 , 2002 RE : ANNUAL REPORT- 2001 TOWN OF ITHACA COURT CLARENCE LARKIN, JUSTICE The following is activity for Part I of the Town of Ithaca Court for the year 2001 : Number of Cases Closed : 2170 Number of Cases Opened: 2200 Arraignments for Other Courts: 419 Felony Transferred to County Court : 39 Pending Cases : 1503 Justice Wallenbeck Scofflaws : 325 FINES AND FEES COLLECTED Criminal, Motor Vehicle : $ 117, 340. 00 N. Y. S . Surcharges : 40, 110 . 00 Civil Fees : 105 . 00 Bail Poundage Collected : 601 . 50 Total Remitted to Town Chief Fiscal Officer: $ 158 , 156 . 50 (Note : Copies of Monthly Reports with check supplied to Accounting Office) Bail Received : $ 25, 900. 00 Bail Forfeited : 500 .00 ADDITIONAL ACTIVITIES Arrest and Bench Warrants Issued, Search Warrants and Returns Issued; Orders of Protections issued; Conditional Discharges with follow-ups issued; Probation; Jail Terms ; Bench Trials and Jury Trials held; Felony Preliminary Hearings ; Pre-Trial Hearings ; Oral Arguments heard on Motions before the Court; Small Claims Hearings and Trials; Dog Ordinance Hearings and Trials ; Tompkins County Local Law Hearings; Summary Proceedings ; Arraigmments for Other Courts; Act as Family Court Judges when Family Court NOT in session ; Certificate of Dispositions issued; Old case research; Scofflaws processed; Acting Justice for Village of Cayuga Heights ; Legal Research and decisions written; perform marriage ceremonies . jRespe Ily submitte , are ce Lar n own Justic ATTACHMENT # 3 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD MEMBERS FROM: SUSAN RITTER, ASSISTANT DIRECTOR OF PLANNING DATE : JANUARY 9, 2002 RE : REPORT CONCERNING CONSERVATION BOARD BY-LAWS AND PARTICIPATION BY NON-VOTING MEMBERS At the January 3rd Conservation Board (CB) meeting, members discussed the issue of CB By- laws and of non-voting members serving on the Board. This discussion was prompted by the December 31 " Town Board meeting, where Town Board members directed the CB to re-consider the adoption of By-laws, and to specifically focus on amending language pertaining to Associate Membership. Town Board members had reiterated concerns, initially raised by the Town Board in 1995 , concerning Associate Membership, especially regarding the CB's practice of self-appointing these non-voting members . In addition, John Barney had expressed concern about having more than nine members serving on the Board, a requirement mandated by State Law. Attorney Barney did, however, mention a provision in State Law allowing "Alternate" members to serve on Planning and Zoning Boards, and stated that he would research its applicability to the CB . The members of the CB firmly support having non-voting member participation on the Board. The Board feels that Associate Members serve an important role on the CB . Typically, Associate Members are previously voting members of the Board who are interested in scaling back their activities, but maintain a continued interest in participating on the Board. The Associate Membership title provides a recognized position for these members, allowing the Board to retain experienced people on the Board, while making room for new members. Without the non-voting membership status, it is feared that the Board would lose the participation of these members. Associate Members contributions are important. For example, during the last four years it has been Associate Members who have served the role of secretary of the Board, taking notes and preparing minutes of Board meetings. In addition, one former long-time Board member, who recently became an Associate, has expertise in local planning which has been a great asset to the Board. His continued involvement as an Associate means the Board can continue to obtain his valuable advice and insights. Members understand the Town Board's desire for oversight on these appointments and supports requiring Town Board approval of these members. The title is not as important to CB members, but one strongly supported suggestion was to remove the term "Membership" from Associate Membership, and call the position an "Associate" . This was recommended based on members' review of the 1995 Town Board minutes, with the thought being that elimination of the term "Member" , would help to further differentiate this position from voting members, and avoid any association with the nine member limit. Other title suggestions included " Ex-Officio" , " Ad-hoc " , and " Affiliate " . 1 CB members expressed a strong preference for maintaining a non-voting member, rather than a voting "Alternate" member. Members saw the "Alternate" as largely equal to a regular voting member, and felt that this would necessitate more active participation than what the current Associate Member may be intending. It was felt that the appeal of becoming an Associate member was the ability to miss occasional meetings, or to leave town for a period of time. Some Board members were not comfortable with allowing a voting "Alternate " member the same flexibility of membership currently enjoyed by Associate Members. The Board also expressed a desire not to specifically limit the number of Associates. Associates may have variable roles, some only offering their expertise on a specific short-term project, while others may prefer a more continuing role. The Board feels it unlikely that numerous persons would serve as Associates, but feels that if the size started to became too cumbersome, that both the CB and the Town Board,'! could decide not to approve any additional "Associates" . Further, the member's of the CB would like to permit Associates to participate on subcommittees. Currently, Local Law states that CB subcommittees must be composed of a minimum of three voting members. The CB wants to maintain this prerequisite, but to also specifically allow Associates as long as the committee had three voting members. In addition, the CB would like the Town Board to consider allowing Associates to serve as the CB representative on the Tompkins County Environmental Management Council (EMC). Because many CB members are actively involved in Board projects and activities, as well as commitments to work, families, or other community organizations, it not always easy to find a CB member willing to take on this additional role . Allowing an interested and eligible non-voting member would increase the pool of prospective EMC representatives. As always, the EMC member would be subject to Town Board approval. In summary, and in response to the Town Board directive to members of the CB to consider these issues, the CB has the following recommendations : Continue to maintain a non-voting member status on the CB Obtain Town Board approval for all appointment to the CB Change the title of the non-voting member, if necessary, to " Associate" , or something similar Do not expressly limit the number of non-voting members Allow non-voting members to participate on CB sub-committees Consider allowing a non-voting member to be appointed to the Tompkins County EMC Adoption of any or all of these recommendations will likely require the re-drafting and amendment of sections of Town, Local Law No . 4 of 1993 , rather than the CB By-laws. In fact, the CB. did not have a strong opinion about having their own By-laws (as currently required by Local Law No . 4 of 1993 ), and would support having all of the above issues covered in an amended local law. To do so, however, will require time for the drafting and review by Board members. In the meantime, the CB needs to be able to adequately assess what its current membership is, both in terms of voting and non-voting members . To do so, the CB needs to have some feedback from Town Board members on the recommendations listed above . The Conservation Board asks Town Board members to consider these recommendations and provide some direction to the CB at the January 14'b Town Board meeting . 2 ATTACHMENT #4 it'e'm # 2 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM To : Town Board Members From : Susan Ritter, Assistant Director of Planning Date: January 8 , 2002 Re : Recommendations for Conservation Board Membership and Chair The Conservation Board at their meeting on December 6t' voted unanimously to recommend Clifford Blizard as Chair, for the Year 2002 . Clifford has been an active member of the Conservation Board„ and has served for two years . The members of the Conservation Board ask that the Town Board consider this recommendation for Chair. The terms of office for Barney Unsworth, John Yntema, Don Weir, and Richard Fischer expired on December 31 , 2001 . Each of these members has expressed an interest in continuing to serve on the Board. The Conservation Board asks the Town Board to consider the reappointment of these four valuable members for a two-year term. The Board is delaying its recommendation of new Board members until there is a resolution on the issue of participation by non-voting members. Until that time, the Conservation Board would like to reserve the existing vacancy(s) for current members, who either presently serve, or who are considering serving in 2002, as an Associate Member. The members affected by this decision have actively served for many years on the Conservation Board. The Town did receive letters from three residents who expressed an interest in serving on the Conservation Board. An Interview Committee was convened and interviews were held in late December. The Committee found all three candidates to be well-suited for serving on the Board, with each candidate possessing their own unique background or expertise in the environmental field. A recommendation on these candidates will be forthcoming. 1 Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART 1 - PROJECT INFORMATION ( To be complete by Applicant or Project Sponsor) 1 . Applicant/Sponsor 2. Project Name Amendment to Town of Ithaca Traffic Ordinance Town of Ithaca Town Board Relocating the No-Parking Area on Maple Avenue . 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map: ) Maple Avenue across from entrance to east leg of East Ithaca Recreationway . Tax Parcel Number. N/A 4. Is proposed action . NEW' MODIFICATION/ALTERATION? X (Amendment of Ordinance) 5. Describe project briefly : (Include project purpose, present land use, current and future construction plans, and other relevant items) : Adoption of an amendment to the Town of Ithaca Traffic Ordinance relocating the no-parking area on Maple Avenue to accommodate the new parking area opposite the entrance to the east leg of the East Ithaca Recreationway. (Attach separate sheet(s) if necessary to adequately describe the proposed project.) VHow nt of land affected : (0-5yrs) +/- 0 . 1 Acres (6- 10yrs) +/- 0 . 1 (>10 yrs) +/- 0. 1 Acres s land zon ed presently? R-30 and R-9 Residence Districts 8. Will proposed action comply with existing zoning or other existing land use restrictions? Yes X NO If no, describe conflict briefly : 9. Will proposed action lead to a request for new : Public Road? YES NO X Public Water? YES NO X Public Sewer? YES NO X 10. What is the present land use in the vicinity of the proposed project? Residential X Commercial Industrial Agriculture X Park/Forest/Open Space X Other Please Describe: Cornell agricultural fields and East Lawn Cemetery are adjacent. 11. Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local?) YES NO X If yes, list agency name and ]permit/approval/funding: 12. Does any aspect of the proposed action have a currently valid permit or approval? YES NO If yes, list agency name and permit/approval. Also, state whether it will require modification. N/A I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Type) : Catherine Valentino, Supervisor. Town of Ithaca Signature and Date . 14L" v ' � , RT II - ENVIRONMENTAL ASSESSMENT (To be completed b the Town; Use attachments as necessary) oes proposed action exceed any Type I threshold in 6 NYCRR, Part 617.4 or Town Environmental Local Law? ES NO X If yes, coordinate the review process and use the full EAF. B. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if an x. C. Could proposed action result in any adverse effects associated with the following. ( Answers may be handwritten, if legible) C1. Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems? Explain briefly: None anticipated. C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or Neighborhood character? Explain briefly . None anticipated. C3. Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or Threatened or endangered species? Explain briefly . None anticipated . C4. The Town 's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other Natural resources? Explain briefly: None anticipated . 5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly : None anticipated . '6. Long term, short term, cumulative, or other effects not identified in C1-059 Explain briefly: None anticipated. C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly: None anticipated . D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X _ If yes, explain briefly : See Attached. E. Comments of staff X CB., other attached. (Check as applicable.) . PART III = DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions : For each adverse effect identified above, determine whether it is substantial , large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting(i .e. urban or rural) ; (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope, and (f) magnitude. If necessary, add attachments or reference supporting material . Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration . x Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination . Town of Ithaca Town Board 12C 4 — Name of Lead Agency Pre rer' s Signature(If different from Responsible Officer) t therine Valentino Su ervisor& title of Responsible Officer In ead Agency Signature of Contributing Preparer Y ATE : January 14 , 2002 WL4�1X D Si nature of Responsible Officer in Lead Agency � I ATTACHMENT # 7 Agenda Item AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONIES AGREEMENT between the Town Highway Superintendent of the Town of Ithaca , Tompkins County , New York and the undersigned members of the Town Board . Pursuant to the provisions of Section 284 of the Highway Law , we agree that moneys levied and collected in the Town for the repair and improvement of highways , and received from the State for State Aid for the repair and improvement of highways , shall be expended as follows : 1 . GENERAL REPAIRS . The sum of $ 110 , 000 shall be set aside to be expended for primary work and general repairs upon 7 miles of town highways , including sluices , culverts and bridges having a span of less than five feet and boardwalks or the renewals thereof . 2 . PERMANENT IMPROVEMENTS . The following sums of $ 246 , 000 shall be set aside to be expended for the permanent improvement of town highways upon 3 miles of Town Highway , including paving , guide rails , etc . Executed in duplicate this 14th day of January 2002 , Supervisor Councilper 2, � ouncilperso /4Councilperson C' Coura� ' per V Councilperson Councilperson Councilperson Town Highway Superintendent NOTE : This Agreement should be signed in duplicate by a majority of the members of the Town Board and by the Town Highway Superintendent . One copy must be filed in the Town Clerk ' s office and one in the County Superintendent ' s office . THIS FORM NO LONGER HAS TO BE SIGNED BY THE COUNTY SUPERINTENDENT ( 1994 ) . COPIES DO NOT HAVE TO BE FILED IN ALBANY . �1 I _ _ � : , � , ;�� i i i i I no 2 � TOWN G L E RK ' S MONTH L Y R E P O RT - ATTACHMENT # 8 TOWN OF ITHACA . NEW YORK DECEMBER . 2001 I rsuTHE SUPERVISOR : PAGE 1 ant to Section 27 , Subd 1 of the Town Law , I hereby mate the following statement of all fees and moneys received by me in connection with my office during the month stated above , eicepting only such fees and moneys the . apptication and payment of which are otherwise provided for by law : 2001 SPORTING LICENSES 2002 SPORTING LICENSES 3 . 00 5 MARRIAGE LICENSES NO . 01080 TO 01084 43 . 75 AGRICULTURE REPORT COPY AERIAL PHOTOS 33 MISC . COPIES 9 . 45 COMPREHENSIVE PLAN ENVIRONMENTAL REVIEW 2 MARRIAGE TRANSCRIPT 20 . 00 NOISE ORDINANCE RETURNED CHECK — CLERK RETURNED CHECK — TAXES RETURNED CHECK — W& S OPEN SPACE REPORT 1984 OPEN SPACE REPORT 1997 1 POSTAGE 1 . 03 SIGN ORDINANCE SIX MILE CREEK REPORT 1 SUBDIVISION REGULATIONS 3000 7 TAX SEARCH 35 . 00 1 USE OF PARKS & BLDG 25 . 00 WETLAND GUIDELINES WATER & SEWER SEARCH ZONING MAP ZONING ORDINANCE A1255 TOTAL TOWN CLERK FEES 140 . 23 A1555 61 _ DOG ENUMERATION 61 . 00 A1556 1 SPCA CONTRACT 282 . 37 A1557 SPCA IMPOUND FEES A2389 VOTING MACHINE FEE A2530 GAMES OF CHANCE LICENSES BINGO LICENSES BINGO FEES A2540 TOTAL A2540 A2544 61 DOG LICENSES 122 . 00 2701 REFUND PRIOR YEAR EXPENS 6 BUILDING PERMIT 1 . 470 . 00 3 BUILDING PERMIT EXTENSIN 75 . 00 FOUNDATION PERMITS _ 1 CERTIFICATE OF OCCUPANCY 50000 1 TEMP . CERT . OF OCCUPANCY 62650 TOWN CLERK ' S MONTHLY REPORT DECEMBER . 2001 PAGE 2 , USE PERMITS 3 ' OPERATING PERMITS 3 , 500900 4 FIRE SAFETY INSPECTIONS 162950 ISIGN PERMITS ZBA AREA & USE VARIANCES IZBA ADDITIONAL MTG . FEE ZBA SPECIAL APPROVALS 'ZONING SIGN APPROVALS B2110 'TOTAL B2110 54320 . 00 SUBDV . REV . INITIAL APL . SUBDV . REV . PRELIM . PLAT SUBDV . REV , FINAL PLAT SBDV . REV . PLAN REAFFIRM 2 SITE PLAN INIT . APL , FEE 175 . 00 SITE PLAN PRELIM . PLAN SITE PLAN FINAL PLAN ADD . MTG . FEE AGENDA PRO 1 ASS , MTG . FEE P . H . PROCE 50 . 00 B2115 TOTAL B2115 225 . 00 Paid to Supervisor for General Fund 605 . 64 Paid to Supervisor for Part Town 54545 . 00 Paid to NYS DEC for 2002 Sporting Licenses 24 . 00 Paid to County Treasurer for Dog Licenses 91 . 13. Paid to Ag & Markets for Dog Licenses 21900 Paid to NYS Health Department for Marriage Licenses 56 . 25 Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total Disbursements 6 , 342998 JANUARY 7 , 2002 SUPERVISOR STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA TEE -ANN HUNTER , being duly sworn , says that she is the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and Moneys received by her during the month...aboxe- stated , excepting only such Fees the application and payment of which are otherwise pro dti for by law . Subscribed and sworn to before me this Town Clerk day of 20 _ 1907da '` 2 l Town of Ithaca Town Board, January 14, 2002 Highway Department Report for December 2001 Highway Facility We have developed a time line for the Highway Facility project. We are waiting for the agreement to be signed to go any further . This should be done in January. We have reviewed and made changes to a plan. This will continue after the agreement has been signed . Parks and Trails East Shore Park will require lawn repairs in the spring . The lawn was destroyed with all the bird watching activity. We also are discussing this park site as a boat launching area for the fire department. We will keep the board informed when we have more details. Maintenance of the parks and trails continued during this month of December. We did have to mow the lawns in the parks at least once during the month. Roads Due to the warm and dry weather we have been able to work on a lot of maintenance projects such as cleaning ditches and culvert pipes and patching roads that needed to be done . Other projects include building mailbox posts (for replacement of broken posts during snow removal), hauling materials for stockpiles, replacing and maintenance of signs. We also started putting in under drains on W . King Road, which is on our 2002 project list for repaving. The Highway crews continued working on surveying and preparing as-built drawings for projects within the Town. Water and Sewer The Town's Highway crews repaired three water main breaks—on Vista Lane and 116 Kay Street . The crews also fixed a water main break for the Town of Dryden at 1504 Hanshaw Road . 'The Town of Dryden repaired a water main break during this month and have decided that their crews are trained enough to continue repairing their own. Other water work included performing several confined space entries, cleaning out overflow catch basins, and installing rail frames on Pine Tree Road and Trumansburg Road water tanks . The Highway crews continued to mark out underground dig sights during December. Other projects included sewer lateral clean outs, repairs to sewer lines, and locating and raising manholes within the Town . Protects for December 1 . Parks and trail maintenance . 2. Water and sewer maintenance . 3 . Snow removal, as needed . 4. Catch basin cleaning . 5 . Sign installation. 6 . Tree and brush removal . 7. Hauling of stone for 2002 projects . ghk Town Engineer's Report for 1/14/02 Town Board Meeting GENERAL Records Management Engineering staff is continuing to work with existing record maps of the Town ' s water and sewer systems to develop an electronic GIS record map. All Town maps are being catalogued in the map database. The Staff has also been working with the Planning and 7oning staffs to develop a proposal for a storage system that will be space efficient but also allow easy access to the paper originals without damage. This proposal will be reviewed by the records management advisory board and will be supporting documentation for a SARA grant application. Park and Open Space The Engineering staff is coordinating with the Highway Department and Planning Department on the Hanna Pew Trail project. . Plan development is being finalized, design survey work has been done and design development is progressing. Highway The Engineering Staff has provided technical support to the Highway staff for the contract management of the Maple Avenue Construction project. Final Project payments have been approved and the contract file is being closed. 911 /Emergency Operations Center Committee The Town Engineer is the Town of Ithaca representative on the building committee. The Town Engineer and Town Supervisor have been working with Barbara Blanchard, Chair of the Committee, on a proposal for the use of the Station Five site and the County Attorney is drafting a memorandum of understanding. Tompkins County Emergency Management Planning Committee The Town Engineer has been meeting with the committee that is drafting the Tompkins County Comprehensive Emergency Management Plan. The plan is being developed with guidelines from the Federal Emergency Management Agency and includes provisions for coordination of response and recovery efforts to deal with major natural and man made emergencies or disasters. The plan will provide guidance for preparedness, response and recovery policy and procedures. The committee is nearing completion of the draft plan and will be scheduling a meeting for public officials to introduce the document. EARTH FILL PERMITS No activity has occurred on the City of Ithaca application for the proposed demolition and construction spoil disposal site on the Landstrom lot. No new permits were issued in December. WATER PROJECTS Integrated Water System Final project planning and design work on improvements for the integrated water system is on hold until completion of the revised SCLIWC agreement. TOWN ENGINEERS REPORT 1 / 14/02 West Hill Water System Installation of the Pump Station on Oakwood Lane and construction of 2000 feet of 10 Ductile Iron Pipe has been completion . All buried piping has been completed, pressure tested and chlorinated . The pump station has been completed and the pumps and piping have been assembled . The Control building has also been installed, with all related piping and control valves . Town Staff is working with the Electrician, Bolton Point staff and NYSEG on installation of the electric service and controls for the facility. The Town of Ithaca parks department will be completing landscaping work around the Oakwood Tank site in the spring. This will include new tree and shrub plantings in a plan developed with the City of Ithaca. The Engineering Staff is continuing to work on preliminary plans and an engineering report for the part of the West Hill Water System behind the Biggs complex and the Hospital . SEWER PROJECTS Intermunicipal Sewer System The Intermunicipal sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership in the sewer system . The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden, plus the three potential partners which are the Village of Lansing, The Village of Cayuga Heights and the Town of Lansing. The group is also working on the scope of the Environmental Impact Statement required by NYSDEC. West Hill Sewer System Survey Work for the replacement of the Trumansburg Road Hospital sewer line has been completed by the Engineering Interns. The Town Engineer is in the process of developing a design and construction plan for replacement of this sewer lin in 2002. At the request of a Town resident a preliminary evaluation of the cost and benefit to extend sewer along Trumansburg Road from Fire Station 5 to Hayts Road is being developed. The Town Engineer has been looking at a possible sewer line along the North end of West Haven Road, which would serve possible frontage lots on land owned by Ecovillage. DEVELOPMENT REVIEW Site work for the PRI Museum of the Earth started in September. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan . The contractor has installed the required sediment and erosion control measures and is maintaining them . No site related problems have been noted . Project work has been shut down for the winter. Eco Village is continuing on the site work for the second resident group with construction on the roadways and driveway. Installation of the sanitary sewer system is also underway. Prior to the excavation work sediment control fence was installed below the construction area. \\ITHACA I \Engineering\reports\ERPT0201 .doc Daniel R . Walker Page 2 01 /09/02 Planning Director' s Report for January 14, 2002 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. December 4, 2001 Meeting : Independent Wireless One Cellular Antennas at NYSEG Substation, Maple Ave: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for a proposal to attach telecommunication antennas onto an existing NYSEG pole at the Maple Avenue substation, Town of Ithaca Tax Parcel No . 63 - 1 -5 , Residence District R-30 . The proposal includes attaching three cellular antennas to an existing utility pole and installation of an equipment compound within the existing NYSEG substation. Cornell University, Owner; Independent Wireless One Corporation, Applicant; Timothy A. Frateschi, Harris Beach LLP, Agent. Presentation of Proposed Town of Ithaca Revised Zoning Ordinance and Map : Planning staff presented a summary of the draft revised Zoning Ordinance and Map that has been distributed by the Codes and Ordinances Committee to boards and committees for internal review and comment. A follow-up working meeting may be scheduled by the Planning Board in January to compile comments regarding the draft Zoning Ordinance and Map. December 18 , 2001 Meeting : Cancelled CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following are accomplishments or issues that have been dealt with over the past month. SEQR Reviews for Zoning Board : Five new SEQR reviews for the Zoning Board were done since the December report: ( 1 ) request for a variance to place a storage building and recreational vehicle on a parcel of land which does not contain a permanent residential building as a primary use, 201 Sandbank Road, Residence District R-30, Brian Keith Barfield, Appellant; (2) request for special approval and a height variance to install telecommunications antennas and equipment on a Town-owned water tank, Sapsucker Woods Road, Residence District R- 15 , Nextel Partners, Appellant, Kristin Campbell, Agent (the Planning Board granted site plan approval on 11 /20/01 ) ; (3) request for special approval and a height variance to install telecommunications antennas and equipment on an existing utility pole at the NYSEG substation, Maple Avenue, Residence District R-30, Independent Wireless One, Appellant, Harris Beach LLP, Agent (the Planning Board granted site plan approval on 12/4/01 ) ; (4) request for modification of conditions of previous approval regarding reconstruction of a single-family residence after fire damage to allow for a continuation of use of an interior building loft and exterior window dormers, 934B East Shore Drive, Residence District R- 15 , Ivar and Janet Jonson, Appellants; and (5) request for a variance to construct a single-family residence on a parcel which does not front on a public road, 380 Pennsylvania Avenue, Residence District R-9, Orlando Iacovelli, Appellant. Codes and Ordinances Committee : The Committee met on December 19, 2001 . A quorum was not present. Informal discussion focused on ( 1 ) the possible need to revise some of the proposed draft Zoning Ordinance provisions regarding mobile homes/farm worker housing within State/County Agricultural Districts based on a recent Court of Appeals case ; (2) whether the Town should implement a prohibition or regulations regarding Concentrated Animal Feeding Operations (CAFO ' s) ; and (3 ) a preliminary outline regarding the Generic Environmental Impact Statement for the revised Zoning Ordinance and Map. The next meeting is scheduled for Wednesday, January 16, 2002 , where the 2002 meeting schedule will be approved. Other agenda items will include continuation of discussion regarding the three items above, the overall timeframe for completion of the zoning revisions, an update regarding distribution of the revised Zoning Ordinance and Map to other boards and committees for review and comment, and discussion of work plan priorities. for 2002 . Transportation Committee : The Committee met on December 13 , 2001 , and had further discussion regarding available traffic data (accidents, volumes) and in particular, identification of locations for compilation of accident , data. A list of areas where accident data should be compiled is being forwarded to the County Sheriff, who has agreed to assist the Town with that data. The Committee also discussed the issue of speed enforcement, and whether the Town could pay the Sheriff' s Department for additional services for patrolling and speed enforcement in certain areas. The main focus of the meeting was on possible components and elements of a Town transportation plan. The next meeting, scheduled for Thursday, January 17, 2002, will focus on a continuation of the discussion regarding the transportation plan, as well as an update on the Forest Home Traffic Calming Study. ITCTC Planning Committee : The Planning Director and other Town representatives attended the December 18'h, 2001 joint meeting of the Ithaca-Tompkins County Transportation Council (ITCTC) Planning and Policy Committees. Jonathan Kanter was elected as Vice-Chair of the ITCTC Planning Committee for 2002 , and John Gutenberger was elected to continue as Chair of the Planning Committee , Ron Anderson was elected to continue as Vice-Chair of the Policy Committee for 2002 , and a vote on Chair of the Policy Committee was deferred until the first meeting in January after the County Board of Representatives selects their representative to serve on the ITCTC Policy Committee . There was also an update regarding the County Freight Transportation Study. It was reported that the Freight Study will no longer include recommendations regarding truck route designation for Pine Tree Road, Ellis Hollow Road or Route 366 because of the strong neighborhood reaction at the last public meeting and the fact that the designation of any one of these roads could have additional impacts on other roads in the area. The final report will be distributed soon and will be discussed at upcoming ITCTC meetings in early 2002 . It was also reported that the NESTS Transit Planning Project is underway, and the consultant will be conducting a telephone survey in January/February , Route 366 Bridge Project: NYSDOT has confirmed that the shoulders on .the realigned Judd Falls Road can be five feet wide without affecting the right-of-way width, so five foot wide shoulders will be designed into the project. NYSDOT also confirmed that the bicycle/pedestrian 2 r f s path can be re-designed to incorporate some meandering to provide a more naturalistic character. Final plans, including details of grading, stormwater management and sedimentation/erosion control, will be forwarded for our review. Project contracts are expected to be awarded by NYSDOT in Spring of 2002, with project completion anticipated for December 2003 . Agricultural Land Preservation Program: The owners of the property which is the subject of a possible agricultural conservation easement have indicated that they would like to have their own appraisal of the easement value conducted. We will wait to hear from them with the results. Regional Sewer Project — Environmental Impact Statement (EIS) : Town representatives attended a meeting on December 10, 2001 with some of the regional sewer representatives and the consultants to discuss and clarify how the analysis of growth inducing impacts should be addressed in the Environmental Impact Statement. It was determined that each. of the basic growth areas (Town of Lansing, Village of Lansing, and Town of Dryden) will have to be handled differently because of the nature of the proposed sewer integration project and the situations in each area. The consultant' s original projections for development potential were coming out extremely high, and might be misleading regarding realistic growth potential related to the addition of sewers (e .g. , in Town of Lansing) or expansion of planned sewer area (e.g . , Town of Dryden) . The consultant is expected to circulate a draft summary of the proposed methodology for the growth analysis prior to proceeding with the EIS analysis. Newsletter: [Note : It is time to start thinking about articles for the Winter/Spring issue . Ideas should be forwarded to the Planning Department for consideration . The target for distribution of the Winter/Spring issue is approximately mid-March. That means draft articles should be targeted for submission to the Planning Department by mid-February. A feature article probably should deal with the proposed revised Zoning Ordinance and Map and its schedule of public meetings, etc .] Conservation Board : Planning staff presented a summary of the draft revised Zoning Ordinance and Map to the Conservation Board on December 6, 2001 . The Board will review the draft and send comments to the Codes and Ordinances Committee in early February . The Conservation Board also reviewed proposed changes in the South Hill Conservation zone boundaries, based on recommendations by staff and the Town ' s consultants (Robert Wesley and Nancy Ostman), as a result of follow-up field visits and review of the Ithaca College plant/ecology study. The Conservation Board recommends incorporating additional changes into the proposed boundaries, and authorized staff to send these recommendations to the subcommittee that is working with the Town Board and Ithaca College on the proposed Conservation zone. The Conservation Board also, at the request of the Town Board, discussed the issue of alternate/associate members, and will be forwarding recommendations suggestions to the Town Board for the January 10 meeting, as well as recommendations for member appointments. 3 t Agenda4 It tt TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF DECEMBER 2001 ' MONTH YEAR TO DATE MOF PERMIT YEAR 4 OF PI- RN11TS AMOUNT # AMOUNT F' FAMILY ATTACHED 2001 0 0 0 0 RE_ IDI_ NCES 2000 0 0 0 0 SINGLE FAMILY DETACHED 2001 0 0 13 21230, 144 RESIDI-NOES 2000 0 0 18 2,8889898 2001 3 590,000 9 11830,000 TWO FAMILY RESIDENCES 2000 0 0 2 2207000 2001 0 0 21 303, 176 R F-, NO)V A TION S 12000 1 18,000 14 143,072 2001 1 18,900 3 63,900 CONVERSIONS OF USE 2000 0 0 1 51600 2001 1 185,000 18 7179874 ADDITIONS TO FOOTPRINT 2000 0 0 18 7305850 2001 1 3009000 5 19094,800 MULTIPLE RESIDENCES 2000 0 0 7 116339200 2001 0 0 18 55354,901 13USINI-SS 2000 0 0 6 17100,800 2001 0 0 0 0 AGRICULTURAL 2000 0 0 0 0 2001 0 0 0 0 I ' STRIAL 2000_ _ 0. 0 0 0 1 CU Accessible door at Moakley House 36,000 I IC Friends Hall renovations to first floor 170,000 1 IC Physical Plant/Shops building addition 3407000 1 IC new Campus Safety Building 3,000,000 2001 4 315467000 20 191109,694 EDUCATIONAL 2000 0 0 18 41755,808 1 Rebuild carport 51000 1 17' x 20' carport 69000 1 Nextel's equipment shelter & antennas 95,000 MISCELLANE=OUS 2001 3 106,000 48 804,779 CONSTRUCTION 2000 0 0 52 31136,413 TOTAL NUMBER OF 2001 13 49745,900 155 31 ,509,268 PERMITS ISSUED 2000 1 18,000 136 14,6145641 TOTAL FLES 2001 13 57675 155 33, 195 RECEIVED 2000 1 50 136 207970 Date Prepared : .Ianuary 4, 2002 Dani L. Holtbrd Building/Zoning Department Secretary 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 6 1 , 520 Warren Road - front porch and rear deck. ' 2 . 1477 1 /2 Slaterville Road - existing two-family home. 3 . 983 East Shore Drive (CU) - Chilled Water Plant (final). 4. 20 Saunders Road - new rear deck addition. 5 . 459 Sheffield Road - shed roof storage area attached to accessory building. 6. 934 East Shore Drive - existing single-family home. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2001 - 184 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2000 - 226 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 5 1 . 113 Rich Road - property maintenance - abated. 2. 108 Kay Street - building code - abated. 3 . 635 Elmira Road - property maintenance - pending. 4. King Road West - property maintenance - Referred to Paul Cowles at TC Solid Waste. 5. Five Mile Drive - fill - no violation found. From November 2 00 1 : 1 . 125 Ridgecrest Road - building code - pending 2/ 1/02 abatement. From October 2001 : 1 . 201 Sand Bank Road - use - 12/ 17/01 ZBA denied use. From March 2001 : 1 . 370 East King Road - building code - pending. From December 2000: 1 . 172 Calkins Road - property maintenance - (partially abated). From May 1995 : 1 . 1152 Danby Road - zoning and building code - legal action pending. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2001 - 61 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2000 - 59 TOTAL FIELD VISITS THIS MONTH - 54 Uniform Building Code - 30 Local Law and Zoning Inspections - 10 Fire Safety - 11 (3 apartments [ 13 units], 2 restaurants, 4 businesses, 1 church, 1 school) Fire Safety Reinspections - 1 (club) Fire/Emergency Occurrences - 2 (IC dorm [electrical], IC food service [ gas valve]) Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO DATE, 2001 - 881 TOTAL FIELD VISITS YEAR TO DATE, 2000 - 1126 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE. 2001 - 9 TOTAL SIGN PERMITS YEAR TO DATE, 2000 -19 ZONING BOARD OF APPEALS IMEETING, 5 CASES, AGENDA ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS ' NOTICE OF PUBLIC HEARINGS MONDAY, DECEMBER 17, 2001 7 : 00 P.M. By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, December 17 , 2001 , in Town Hall, 215 North Tioga Street, Tioga Street Entrance, Ithaca, N.Y. , COMMENCING AT 7 : 00 P.M. , on the following matters: APPEAL of Brian Keith Barfield, Appellant, requesting a variance from the requirements of Article V, Section 18 and Article XIV, Sections 75 and 76 of the Town of Ithaca Zoning Ordinance, to be permitted to place a storage building and recreational vehicle on a parcel of land, which does not contain a permanent residential building as a primary use at 201 Sand Bank Road, Town of Ithaca Tax Parcel No. 35-2- 13 , Residence District R-30. APPEAL of Nextel Partners, Appellants, Kristin Campbell, AICP, Agent, requesting a special approval from the Zoning Board of Appeals under Article XIII, Section 70 of the Town of Ithaca Zoning Ordinance, to place and co-locate telecommunication equipment on a water supply storage tank owned by the Town of Ithaca and � pAcoti%�. located on Sapsucker Woods Road, Town of Ithaca Tax Parcel No. 70- 10-2, Residence District R- 15 . A height variance is also being requested from the requirement of Article IV, Section 11 of the Town of Ithaca Zoning Ordinance to permit a structure with a height greater than 36 feet. APPEAL of Independent Wireless One, Appellant, Harris Beach LLP, Agents, Cornell University, Landowner, requesting a special approval from the Zoning Board of Appeals under Article XIII, Section 70 of the Town of Ithaca Zoning Ordinance, to co-locate telecommunication equipment at a Maple Avenue utility ovt;� substation, Town of Ithaca Tax Parcel No. 63- 1 -5 , Residence District R-30. A height variance is also being - - _ requested from the requirements of Article V, Section 18 to permit a structure with a height greater than 36 feet. APPEAL of Ivar and Janet Jonson, Appellants, John Bowler III, Agent, requesting modifications of conditions of approval granted by the Zoning Board of Appeals on April 12 , 1989 and November 15 , 1989 regarding the �is� o�c �e reconstruction of a single-family residence, after fire damage, at 934B East Shore Drive, Town of Ithaca Tax J a Parcel No. 18-5-9, Residence District R- 15 . Specifically requested is an approval to allow for a continuation of use of an interior building loft and exterior window dormers. APPEAL of Orlando Iacovelli, Appellant, requesting a variance from the requirements of Article III, Sections 7 and 9 of the Town of .Ithaca Zoning Ordinance and Section 280A of the New York State Town Law, to be ;� (�Pcouea permitted to construct a single-family residence at 380 Pennsylvania Avenue, Town of Ithaca Tax Parcel No. 54-7-33 , Residence District R-9. Said parcel of land, created in 1897, does not front on a Town, County, or State highway and is lacking, by definition, a front yard. Said Zoning Board of Appeals will at said time, 7 : 00 p.m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated : December 10, 2001 Published : December 12 , 2001 y V1 vl 00 v1 O O O N 00 rr 1 ° r r 00 00 < F. -- M V1 U 00 �O 00 N Ow N F `O C L' O O O O O O O O O O O O O F F o 00 0 0 0 0 0 0 0 0 ° o o F. 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SCLIWC 's -union contract was passed by all five municipalities -and signed by the negotiating committee . Safety Committee : Continued the review of the draft Safety Manual . Training and Development : See attached copy of brochure describing the Excelling in Supervisory Management Certificate program . This program will run in 2002 with one session offered each month . The training group has begun work-on-a-Leader-ship-series ,,, which-is-projected-to-Iaunch in 2003 . I will update the Board as the details progress , as you may be interested in participating in it . Highway Department completed their annual safety training provided by Norm Wiley , Loss Control Consultant , PERMA , Kristie Rice , Assistant Director of Building and Zoning , provided a lesson on fire extinguisher use and allowed 3 employees to practice putting out a fire . Personnel — Civil Service : Employee new wage letters where sent out to all the- employees , elected and appointed officials . This letter notifies the employees of their new wages but also gives them information regarding cost associated with the wage and benefits . These include the town 's cost for health insurance , retirement , disability, workers' compensation and other benefits . Met with Councilman Burbank for orientation and review of the personnel policies . Connie did a lot of work putting together the years of service appreciation certificates and awards for 5 , 109 15 and 20 years of service for the employees that Cathy passed out at the year end luncheon , which will continue annually. Records Management Day : Connie and I worked very hard on Records Management day to get all the files put into the database and ready for disposition . I was impressed with the program and the ease of its use . Blood Drive : I met Ryan Bonvillian , American Red Cross , and Andy Olmetti , City of Ithaca , to set up a blood drive that would be held at town hall . The blood drive has been scheduled for Friday, February 8th , from 10 : 30 to 3 : 30 . Submitted By : Judith C . Drake , PHR , Human Resources Manager e OF 17) 9 TOWN OF ITHACA �a� re 21 4� 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 www . town . ithaca. ny . us TOWN CLERK 273- 1721 HIGHWAY 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONIN Agenda Item 27h FAX (607) 273- 1704 Network/Record Specialist Report for Town Board Meeting January 14, 20021 Web site : ❖ 2002 budget information now available on Town ' s web site . ❖ Zoning Ordinance information , Tour of the Town , FAQ ' s section , resolutions and Town Board description are slated for the Records Management Advisory Board committee to discuss this month . Network: ❖ Attended a two-day in house Access database training in which the facilitator designed the class around how we are currently developing our databases . The group learned how to abstract and link data from our present databases and establishing a model from which all new databases should be constructed . Respectfully submitted , Lisa B . Carrier-Titti Network/Record Specialist e