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HomeMy WebLinkAboutTB Minutes 2000-09-11 -� 9� TOWN OF ITHACA 18 21 �- 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 TOWN BOARD MEETING AGENDA September 11 , 2000 5 : 30 O 'clock P . M . 1 . Call to Order. 2 . PLEDGE OF ALLEGIANCE . 3 . Report of Tompkins County Board of Representatives . 4 . Report of Fire Commissioners . 5 . 6 : 00 p . m . - PERSONS TO BE HEARD 6 . Consider appointment of Town Historian . 7 . Consider road name change from Abby Lane to Lois Lane . 8 . Discuss Hillcrest Drive petition . 9 . Consider Change Orders related to the construction/renovation of Town Hall . 10 . Consider approval of Surplus Property Listing , and ratify sale of items . - 11 . Consider report of Highway Superintendent related to equipment repair and maintenance . 12 . Consider authorization to continue Historic Resource Survey by Cornell University . 13 . Consider approval of Independent Auditor's Report for the Year , 1999 . 14 . Consent Items : Consider resolution approving and/or authorizing the following : a . Town Board Minutes - 7/ 10/00 , 8/7/00 . b . TOWN OF ITHACA WARRANTS c. SCLIWC WARRANTS d . Speed Limit Reduction Request - Sandbank Road e . SCLIWC Appointment — Provisional Distribution Operator Trainee f. Attendance - NY Planning Federation Conference , Planning Board Members g . Attendance - NYS Magistrates Assn . Court Clerks Conference h . Attendance - Windows Network Classes TB 9/ 11 /00 Meeting Agenda Page 2 . 15 . Report of Town Officials : a . Town Clerk/Receiver of Taxes b . Highway Superintendent c . Director of Engineering d . Director of Planning e . Director of Building/Zoning f. Budget Officer g . Human Resources Specialist h . Attorney for the Town 16 . Report of Town Committees 17 . Review of Correspondence . a . Ithaca City School District - Voting Machine Usage 18 . Consider motion to ADJOURN . ADDITIONAL AGENDA ITEMS 1 . Consider Forest Home Improvement Association grant application for traffic calming . 2 . Consent Agenda Item : i . Attendance Human Resources Conference 3 . Consider motion to enter into an EXECUTIVE SESSION . Town of Ithaca Town Board September 11 , 2000 5 : 30 p. m . At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York held at the Town Hall , 215 North Tioga Street , there were present : PRESENT; Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov, Councilwoman ; David Klein , Councilman ; Ed Conley, Councilman ; Bill Lesser, Councilman ; Tom Niederkorn , Councilman . PRESENT; Joan Lent Noteboom , Town Clerk ; John Barney, Attorney for the Town ; Dar? Walker, Director of Engineering; Fred Noteboom , Highway Superintendent ; Jon Kanter, Director of Planning ; Andy Frost , Director of Building/Zoning ; Al Carviil , Budget Officer; Judy Drake , Human Resource Specialist. OTHERS: Betsy A. Bush , 108 Winston Drive; Bob Romanowski , Ithaca Fire Department ; Mike Koplinka- Loehr, Tompkins County Board of Representatives ; Roger Sibley, Fransika Racker Center; Perri Lo Pinto , 531 Elm Street ; Scott Hamilton , 108 West State Street ; Ruth Mahr, 103 Judd Falls Road ; Bruce Brittain , 135 Warren Road ; Stan Seltzer, 228 Forest Home Drive ; Doug Brittain , 135 Warren Road . Call to Order: The Supervisor called the meeting to order at 5 : 35 p . m . , and led the assemblage in the Pledge of Allegiance . Agenda Item No. 3 — Report of Tompkins County Board of Representatives . Michael Koplinka- Loehr, Tompkins County Board of Representatives — We are looking to collaborate with the State on the 911 emergency communication 800 mega-hertz system . The State has decided to use the 800 mega-hertz radio trunk system . We might be a pilot project for them . We could take advantage of State funds . It will be about 6 or 9 months before we hear anything about the program . There will be a consultant looking at our alternatives . He is doing an independent analysis . The County is looking at eliminating tax on clothing under $ 110 . 00 . It may come to vote within the next couple weeks . It will be put into place 2002 . This will give municipalities time to prepare . We have voted on the monies from the tobacco settlement . There was not a consensus on horn to use the money. We might have to vote again to decide on how to use the money. The budget season has started . Celebration funding might be eliminated from the budget this year. It is too much of a hassle compared to how few dollars it is . The Quality of Life 2000 Committee has been reporting to the board and the community about measures of quality of life in the year 2000 . We completed community surveys . We are converting TOWN BOARD PAGE 2 SEPTEMBER -19 1 ) 200• APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED the responses to what indicators will be used to measure quality of life . We are hoping to have th report complete by December . It might set a benchmark for future measurements and indicators . Last year the County Board went through three different diversity trainings . It was a series of trainings with the City of Ithaca and the Ithaca City School District . We developed a diversity consortium to do joint training , recruiting , and outreach . The group is considering a social hour the first Friday of the month for persons from different groups . It would help them to create a network and give one another support . Program evaluation continues to be a challenge . It is hard to weigh the priority of important programs. We do not have a consistent system to evaluate programs . We are able to look at individual programs . It is hard to compare the programs . We are trying to develop a system of comparing programs . Supervisor Valentino — This board voted for the Recreation Partnership funds . There might be some misunderstandings about the one-time amount for the consultant . Mr. Koplinka- Loehr — We have looked at the formula . Funding for the one-time consultant might be challenging . Supervisor Valentino — Hopefully , the County representatives will understand that the partnership wJ fall apart down the road if we do not sort out the problems with the facilities . It is a one-time amou ! to help solve the facilities problem . I do not think the Recreation Partnership would be able to survi over a long period of time . Councilman Klein — We - had a resident complain about drainage problems created by the Warren Road project . Supervisor Valentino — Mr. Noteboom , Mr. Walker , and I have gone out to this property twice . Ward Hungerford sent him a nice letter outlining the process that we are going to take care of the drainage problems . I think our cooperation with the County with this problem has been good . Mr. Walker — The County installed an under drain on the Warren Road side . We . went through the project in stages . We agreed when we put the waterline in and crossed under the road the gravel bed in the waterline provided an easier path for the water to flow. We first wanted to see if the under drain would pick up the extra water and relieve the pressure . If it did not we would install additional drainage on Christopher Circle . The suggestion of the open ditch on the east side of Warren Road is not physically possible without digging a large whole in front yards . We are watching it . We have plans to do additional drainage . Supervisor Valentino — This problem will be discussed at a County meeting tomorrow . We have been working on it . Sometimes it is difficult for people to accept that their favorite solution will n . work . TOWN BOARD PAGE 3 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Mr. Koplinka- Loehr — We have learned to obtain local municipality input sooner in the process . The project will be complete in another month . Agenda Item No. 4 — Report of Fire Commissioners. . Bob Romanowski , IFD — The sale of the Number 7 Fire Station was approved by Common Council . The proceeds will go to the Fire Department for space needs projects at Central Station . Supervisor Valentino — Was it 100% of the proceeds? Mr. Romanowski — It is 68% . Councilwoman Russell — Did some of the proceeds go towards contingencies ? Mr. Romanowski — There is another $40 , 000 in contingencies . The total is about $ 100 , 000 . They want to keep some of it back until they receive the specifics . Councilwoman Russell — Are they putting the unrestricted contingency amount into the City's budget or the Fire Department budget ? Mr. Romanowski — It is in the Fire Department budget . There are meetings taking place for combining the Fire Department and the Building Department . A formal recommendation will be made as soon as all data is analyzed . It will be after the first of the year. There are a lot of problems that need to be deciphered . It has ramifications for the Town of Ithaca budgeting . Supervisor Valentino — We do not want to be paying for fire fighters that are doing building inspections in the City. Mr. Romanowski — It is one of the major discussion areas . Billing for fire systems and inspection of places of assembly is now in place . It is part of the revenue coming into the Fire Department . There are still serious problems with citing the towers for the 911 -communication system . We held a special meeting to discuss three budget scenarios . The negative two- percent and zero percent increase result in layoffs . It would require four fire fighters and two personnel to be laid off for zero percent . Six fire fighters and two staff personnel would need to be laid off, for negative two percent . The optional budget calls for eleven new positions , municipal training officer and ten new fire fighters . Five fire fighters are needed for one person per shift for three shifts , 24 hours per day. It includes sick , vacation and school time . The optional budget also includes pending salary increases for the paid fire fighters . If this is adopted , it will ensure all stations manned 24 per day, 7 TOWN BOARD PAGE 4 SEPTEMBER 11 , 200, APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED days per week . It would also include two engine pumper vehicles . I think that we will get th municipal training officer. I do not have a lot of hope for additional paid fire fighters . There is still a budget shortfall for the City of Ithaca . We probably get most items in the optional budget with the exception of additional fire fighters . Councilman Conley — The City has always had problems with enforcing fire department regulations . At the time I was Mayor, we asked that the building permits not be issued until the Fire Department had signed off on them . Many fire fighters went through the academy. It is an excellent program . The building department often does not have the same training as the fire department . Mr. Frost — There is a certification program that building inspectors have to take . I went to the fire academy for a number of weeks to get certified in building and inspecting . Mr. Romanowski — This budget includes a significant shift in resource allocation . This shift recognizes years of effort to meet staffing needs through recruitment and retention efforts that are not working . Volunteers and bunkers are important components to the staffing program . There are not enough volunteers and bunkers . Our efforts to change it have not been successful . It is harder to train and retrain people on volunteer basis . It is hard to ask someone to work all day, enjoy family activities and still be able to take three to four weeks straight training . They have to complete 110 hours in one month before they are certified to go on a fire scene . OSHA mandates that two peop , be equipped and ready while two are inside . Councilman Lesser — What portion of the budget are salaries , capital equipment , and supplies? Mr . Romanowski — Personnel services totals about $4 million . Equipment includes furniture , fixtures , office equipment , motor vehicles and other equipment . This totals about $ 104 , 000 . Contractual expenses are telephone , utilities and clothing. It is approximately $563 , 000 . The total expenditures are $4 , 746 , 000. This does not take into account capital projects and buying trucks . Supervisor Valentino has the budget . Supervisor Valentino — I have not given it to the board because the numbers are preliminary. I was given all the expenses , but I was not given the revenues . I wanted to present a real budget to the board . Aqenda Item No. 5 — PERSONS TO BE HEARD . Betsy Bush , 108 Winston Drive — My property adjoins the property of a group home . I wrote a letter to the board expressing my concerns . See Attachment # 1 & #2. My husband and I deal with noise on a daily basis . I made a recording so the board could get a feel for what we experience every day. I have been trying to work with the group home to see if we could have a meeting of the minds . We have worked into a cycle where it becomes extremely noisy and unruly for long periods of time . th it quiets down for a bit . Then the cycle begins again . We are not opposed to the home . We thi that it is a wonderful idea . It needs to be tailored to meet the needs of the area . There are two lave ; TOWN BOARD PAGE 5 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED young females who live in the house . It would be nice if they could place the two young man in a rural setting so that they could be allowed to be themselves . Councilman Klein — When did you make the recording ? Ms . Bush - I recorded the morning of Saturday, August 11 'h and the afternoon of Sunday , August 12`hI I have a fountain that I turn on in my yard . It helps to muffle some of the sound . Ms. Bush played the tape for the board. The one young man is about 15 years old . He likes to flap his arms and scream . We were told that they were happy sounds . It sounds to us like he is in agony. I have seen him throw items . At one point , the Director of Communications asked me for a list of dates and times that Are plan on raving parties and picnics . They would try to keep them quiet during those times . It seems to be an invasion of my privacy. Supervisor Valentino — There are members from the Racker Center present . They would like to comment. Roger Sibley, Executive Director of Fransika Racker Centers — There have come before the boards within the last few years to talk about developing community residences in the Town of Ithaca . The board has been very welcoming and supportive on both occasions . In the course of those discussions we had the opportunity to talk about our program . One of the reasons we exist is that people in the community wanted us here and supported us over the years . I told the board that we would be good neighbors. Everyone has homes for our enjoyment. It is important that we are part of the social system . We need to be careful with noise . We know that in any neighborhood there are children who play and make noise . We know people have power lawn mowers . There are a lot of things going on and we have to be careful with the times we use those . We also have to be careful with our expectations on silence . We can impose silence on our neighbors if we have someone who is sick and needs to sleep in the afternoon . We understand we are living in a social system and need to be careful with that . It is important to us in our attempt to be good neighbors to make sure that we have dialog to make sure we understand and come to a shared agreement . It is something we are getting very open to . We have mixed success in having meaningful dialogs . We want to understand the perspectives of all the neighbors . We want to find a place that gives us a good balance . Supervisor Valentino — My understanding is the homes are under State law. We have limited abilities . Attorney Barney — We cannot control how the Center operates their homes . Each time they have come before the board they have indicated this type of residential facility is to be compatible with a residential neighborhood . If the particular client mix were different from what you might find in an ordinary neighborhood , it would be incumbent of the board to take a look at it . There might be some adjustments that could be made . TOWN BOARD PAGE 6 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Perry Lo Pinto , Director of Community Relations — I have been in contact with Ms . Bush . She calle me this summer to tell me that there were some problems . I was concerned . I went to the Director of Residential to voice the concerns . I have had a few conversations with Ms . Bush . I think we have made an effort to be in touch to see what we can work out . We want to be good neighbors . We want to hear the concerns . I did come up with a list of things we could do . I left a number of messages for Ms . Bush. We did finally talk again on August 18th . At that time Ms . Bush mentioned there were a group of neighbors who had these concerns . I asked if I could be invited to one of the neighborhood meetings . I wanted to listen to the problems and see what we could work out . I had not received word from Ms . Bush that I could come to a meeting . I think there are things that we could do if we are able to have dialog . It seems that Ms . Bush wanted to start the dialog this way. I would encourage the neighbors to meet with us and see what we can work out . Our goal is to be a good neighbor. I think we could work this out . Councilman Conley — Are the homes in more rural areas ? Mr. Sibley — Our homes are in residential neighborhoods . Part of our program is to be able to help people to behave appropriately for the situation . It is important to have dialog because what our staff might proceed as being okay, might not be perceived that way. This is where conversations have helped us to improve . Councilman Klein — The Center seems willing to work out the problems . Ms . Bush — This area does have a lot of children . I love to have children around . The board do not understand what it is like to wake up at 7 : 00 a . m . to a non -stop shrill . It is hard when we are trying to have a nice , quiet family dinner outside . It is extremely unpleasant . I do not see how we could work out anything in light of the fact that the caregivers for this home have a high turnover. I would not be surprised if in the last 2 viz years they have not had at least 25 people come and go from their employment . It does not seem like they share any of the dialog they have with individuals . Supervisor Valentino — It is a problem . The board does not have the authority to force the Center to move the home . Ms . Bush — The program is a wonderful idea . The houses in this area are too close together to support the situation . Supervisor Valentino — We have no authority to move the house away from the neighborhood . Ms . Bush — We do not want you to move the home . There are two lovely females who live there . I cannot understand why the two boys cannot be moved where they can be allowed to be themselves . I talked to one of their schoolteachers . She said they are not allowed to make noises like this everyday at school . They have to be quiet. She said if you do not re- enforce what they are taught i school , it is turned off. TOWN BOARD PAGE 7 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Everyone loves a cute child . These children are going to grow up . No one cares for an unruly adult . i have seen them thrown things . Ms . Lo Pinto has made several different statements to me . Then in other conversations she contradicts what she says in the past. I would rather not concern myself with this situation , but I have to . The noise level is very bad . My neighbor' s husband is dying from cancer. They are unable to open the windows because the noise level has been so bad at times . Councilman Klein — We are sympathetic to the situation . I think there is an opportunity to sit face to face with the Center to work out the situation . I live on Winthrop Drive . My neighbors have a trampoline . The kids scream like crazy on the trampoline . My neighbor also lets his dog out late at night . Nobody likes their quiet to be disturbed . The remedy is to call your neighbor and discuss it . I think the people from the Center might try to make the situation better if they have an opportunity to discuss it with the neighbors . I do not think the caregivers are as sympathetic to the neighbor' s concerns as they should be . Supervisor Valentino — The board might be able to help implement discussions . We would be willing to do it as a first step . We would like to be able to bring the neighbors together to resolve a neighborhood problem . I do not see any other alternative . Councilman Niederkorn — Supervisor Valentino , how do you think we might be able to resolve this disagreement together? Do you anticipate that the Town Board is going to be involved ? Supervisor Valentino — I do think that some of us could go to a neighborhood meeting . We could help to facilitate the meeting . We could listen to the concerns and listen to recommendations . We could help them to reach a solution . 1 would be willing to work on it . Ms . Bush — Over the last two and a half years we have not been able to resolve anything . I would like to try to work through the situation . Councilman Conley — We need to start somewhere . There are some improvements that could be made . There might be a misunderstanding of what is happening . Sometimes neighborhood problems are resolved once people get to know one another. People become more tolerant and start to work together . It sounds like a difficult situation , but there is not anything the board can do . We cannot solve the problem . We can give advice . Ms . Bush — There is an ordinance against barking dogs . Yet , we have a situation where a child makes obnoxious noises . Supervisor Valentino — We do have a noise ordinance . We can set up a time to have a neighborhood meeting . We need to take steps to help resolve the problem . We can schedule a meeting for Tuesday, September 26 , 2000 at 7 : 00 p . m . at Town Hall . Councilman Lesser — 1 am going to be out of the country. I will not be able to participate . Classes have started . The children will not be a disturbance during the day. TOWN BOARD PAGE 8 SEPTEMBER 11 , 200' APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Ms . Bush - I work during the day. It is the evenings and weekends that are the worst . It does n help that they are in school all day. Supervisor Valentino - We can discuss this further on September 26 , 2000 . Agenda Item No. 6 - Appointment of Town Historian . See Attachments #3 & #4. Mrs . Noteboom - Jeffrey Morse has moved to Wisconsin . We have a gentleman who lives in the Town of Ithaca who has worked as a volunteer for the DeWitt Historical Society for 13 years . He is interested in taking on the position of Town Historian . I have met with him . He is interested in helping with the Records Management Center . Councilwoman Russell - Do we have a Town Historian at this time? Mrs . Noteboom - No . Mr. Morse has left Town . He technically vacated the position by moving . The DeWitt Historical Society appoints someone to act as our historian . Under statute , we are required to name an individual . For 5 or 6 years we could not find a resident that was interested . Resolution No. 130 = Appointment Town Historian. WHEREAS, Geoffrey Morse a Library Assistant with the DeWitt Historical Society h relocated to the state of Wisconsin and has therefore vacated his position as Town of Ithaca Historian; and WHEREAS, Henry Cowan, of 101 Terrace View Drive, a resident of the Town of Ithaca, has expressed an interest in replacing Mr. Morse as the Town of Ithaca Historian; and WHEREAS, Mr. Cowan has served In a varlety of volunteer capacities at the DeWitt Historical' Society for the past 13 years; including performing such tasks as conducting genealogy researches, serving as secretary to the board, and working in the reference room; and WHEREAS, the Town Board has reviewed and discussed letters received from Mr. Cowan and Matthew Braun, Director of the DeWitt Historical Society related to the said appointment; now, therefore be it RESOLVED, the Town Board does hereby appoint Mr. Henry Cowan; 101 Terrace View Drive, Ithaca, New York as Town Historian to fill the unexpired term created by the relocation of Geoffrey Morse; and, be it further RESOLVED, said appointment shall be for a term of office effective immediately upc adoption of this resolution through December 31 , 2000. TOWN BOARD PAGE 9 SEPTEMBER 11 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye, Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 7 — Road Name Change from Abby Lane to Lois Lane . Supervisor Valentino — We have discussed this in the past . The neighborhood has been notified of the name change . Mr. Frost — We have not had any phone calls . The notice was handed out to residents of the proposed change . It is the entrance to the Commonland . Attorney Barney — The road is only 200 feet long into Commonland . Mr. Frost — The Tenant' s Residents Association of Commonland initiated the request . Councilwoman Russell — Has this been reviewed by the Fire Department? Mr. Frost - Yes. Resolution No. 131 = Renaming of a Portion of Abby Lane to Lois Lane. WHEREAS, the County, of Tompkins with the cooperation of various officials from the Town. of Ithaca and other municipalities, is attempting to establish a 911 emergency response plan; and WHEREAS, in the process of establishing such plan the present designation as Abby Lane (also noted in some maps as Abbey Road or Abby Road) of the road running west from Route 79 to the intersection of Penny Lane and Lois lane cause confusion for several reasons: ( 1) What is presently designated Abby Lane is the principal entrance into Commonlands Subdivision but its extension beyond Penny Lane is named Lois Lane; (2) There are no dwellings or other improvements with an Abby Lane or Abby Road address, and as a result emergency vehicles looking for Lois Lane may, because of the discontinuity of the road at its intersection with Penny Lane, be unable to locate quickly addresses on Lois Lane; and WHEREAS, the Town Board finds that, to enable emergency responses to be more timely along not only the road designated Abby Lane, but also the other roads that are part of the Commonlands Subdivision, renaming Abby Lane (a/k/a Abby Road) to Lois Lane is in. the best interests of those citizens living in Commonlands and is in the best interests of the Town as a whole; NOW THEREFORE, be it TOWN BOARD PAGE 10 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED RESOLVED, that the road between Route 79 (Slaterville Road) and Penny lane; preseni' designated as Abby Lane or Abbey Road be renamed Lois Lane; and it is further RESOLVED, that pursuant to Section 64(9) of the Town Law the Town Clerk shall, within 10 days after the adoption of this resolution, notify the Tompkins County Division of Assessment, the Planning Board of the Town, the Tompkins County Clerk, the Tompkins County Engineer, and the Post Office Department of the United States of such redesignation; and it is further RESOLVED, that the Town Highway Superintendent and Town Engineer be directed to promptly arrange for a change in signage so that said segment of road is properly designated as Lois Lane rather than Abby Lane or Abbey Road; and it is further RESOLVED, that the Town Supervisor and all other officers of the Town be and each hereby is authorized and directed to take such additional steps as may be necessary to effectuate the change of name set forth above. MOVED Councilwoman Grigorov, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. OTHER BUSINESS . Supervisor Valentino - What is the status of 339 Stone Quarry Road ? Mr. Frost — It has gone up for auction . The neighbor would like to buy the property. Agenda Item No 9 — Change Orders Related to the Construction/Renovation of Town Hall . Mr. Walker — The spreadsheet is a summary of the project . The most expensive list is for the general contract . It was the largest contract . None of the change orders have exceeded 10% of the original contract price . Councilman Klein — Are we over 10% on our general construction contract? Mr. Walker — I apologize . The general contract was 12% over budget . Supervisor Valentino — We approved change orders 1 - 5 . Mr. Walker — The resolution list changes that have not been before the board . They are also listed in the spreadsheet . CPR 17 was reworking the east wall of the workroom . This was the doorway between the hallw and the back of the building . There was extra work involved . TOWN BOARD PAGE 11 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2; 2000 - APPROVED - APPROVED - APPROVED CPR 18 was a credit back to the Town for $556 . The original contract documents showed a mechanical space over the Tioga Conference room , copier rooms and offices. The additional 4- inch stud wall was not needed . There was not a wall confining the air handling unit from the back of the of the building. We asked the contractor to build a pine wall and eliminate the other wall . CPR 19 was installing an access ladder to the mezzanine . The architects did not include a provision to get to the mezzanine . CPR 21 is the roof deck replacement . We found that the wooden roofing support along the outside of the building was rotted at the ends . We cut out five feet around the perimeter and replaced it with steel deck. We did have a bid item for replacing roof deck at $20 per square foot . We deleted the sidewalk replacement from the construction contract for a credit of $3 , 020 . We used part of the money to pay for replacing the entire sidewalk along Buffalo Street . We received credit for deleting the fancy scrollwork and steel balls on the railing . It is a $2 , 500 credit. We have a credit of $3 , 850 for not realigning the stone parapet and gutters on the original stone building. The detail the architect proposed does not work. After inspection , it was found to be in good condition . We did not need to replace it at this point . The curve feature in the boardroom was in the original drawings . The squared box area above was not in the drawings . The original contract showed the ducts . It was not very symmetrical . They were not the same sizes as implied on the drawings . We had them install the squared box area . The ducts come in above the curve space . Supervisor Valentino — We did not need to have the curve feature . 1 was not able to put enough emphasis in to get it out with the architects . I regret having the curve feature . Mr. Walker — The next item is installing the concrete curb on the east wall behind the Post Office . The curve was to fill in the notch where there was a wooden dock bumper in the past . It was to be completed by the Post Office contractor. It was not being done . We went ahead and had our contractor put it in . I am going to charge the cost to the Post Office . There was extra work involved in the Buffalo Street ramp that was not in the original contract . There were two windows going into the basement that we decided was best to fill in with masonry . We also added two point communication conduits underneath the ramp . There were miscellaneous drywall and trim work beyond the contract. Part of it was including window pockets . The window extends to the ceiling . We had to form a valance around the windows . We needed to put a full layer of sheet rock on the south wall because it was a masonry wall existing that was rough . There were mechanical openings in the basement . I asked the general contractor to fill the holes to avoid conflict with other contractors . TOWN BOARD PAGE 12 SEPTEMBER 11 , gory APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED We did some additional sheet rock work to cover up some of the chipped concrete . We did extra masonry and brickwork to fill in the lookout that protruded out into the old loading dock . It was to be finished before we occupied the building by the Post Office . We are going to charge it back to the Post Office . We needed to install a shaft wall at the top of the elevator shaft . The elevator could not be approved without the separation . It was not included in the original drawings . We needed a new door for the Town Clerk' s Office . We were going to use the door from the original PostMaster' s office , but it was not suitable . They stripped the coverings on the back windows and a lot of the trim was missing . They did a nice job patching and replacing the trim . We needed to patch the floor in the lobby and put the wood trim around the entrance door . We needed to patch the terrazzo underneath both doors . We did not opt to restore the entire floor because of cost . We are going to be pursuing a grant to repair the terrazzo . The fire access door over the stairwell and elevator shaft was not shown on the original drawing The additional wood trim on top of the lower wall in the boardroom was not included . We had to a additional re-enforcing steel in the foundation of the Buffalo Street steps . We needed to pay for extra gas the contractors used . The heating system was out of service at the time they tried to dry the basement out so that we could get the sheet rock finished and painted . The total contract cost is $ 19075 , 823 . 00 . Councilman Klein — Does it include all general contract work? Mr . Walker — They have submitted a claim for $40 , 000 for additional supervisory time due to the delays in the contract . I have disputed the claim . They still have their person on site because they cannot get the painters in . This should be the end of the change orders . We had one previously approved change order for the HVAC contract . There were three additional elements of work done for the heating and ventilation contract . The first element was supplying installation of new valves on the existing radiators . We did not have shutoff valves . We installed a heater in the stairwell from the basement and the Buffalo Street fire exit . We needed the heater because we did not want the have sprinklers to freeze . The last item was the installation of a draft induction fan on the new boiler. The new boiler is fairly small compared to the big boiler that we will be using for a primary heat source . They found t chimney was too big . We were getting back gas . TOWN BOARD PAGE 13 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED The final contract for HVAC is $274 , 895 . 60 . This contractor has also written a claim for additional administrative and supervisory cost due to delays . I am in the process of responding to him . I have documentation that shows he could have been doing a lot more work . The claim was for about $23 , 000 , The plumbing contract had two additional sprinkler heads installed in the mechanical shaft . It is a ventilating space behind the elevator shaft. We did not have sprinkler protection in the space . We also had to install a water curtain to sprinkler heads in the judges ' offices and court clerk space . The vestibule for the Post Office is too close to the window. We had to provide fire protection on both sides to meet building code . We are going to charge it back to the Post Office . We installed sprinklers in the Buffalo Street fire exit . The total plumbing contract is $ 129 , 239 . 49. The electrical contract had one previously approved change order. It was overtime pay for changing over our electric service during the weekend . It kept the other contractors not being shut down for two days . There are four items . We needed to do electrical work to the basement air-heating unit removed by the HVAC contractor. The exit sign over the fire door in the boardroom was originally shown over the door from the boardroom to the hallway in front of the Town Clerk's office . We had to change it . The architects made a mistake in the drawing . They are not responsible for any additional cost . Councilwoman Russell — Could you explain why they are not responsible for additional costs? Mr. Walker — It states in their contract if they make a mistake that they are not responsible . Attorney Barney — The architects feel that in this day and age of architectural work they will make mistakes and we pay for the mistakes . Councilman Klein — Does it exclude the nature of mistake? Attorney Barney — No . They did say that they could take liability but , at a substantially increased cost to their contract. Councilman Klein — I would like to know the total amount we have had to pay due to mistakes . Mr. Walker — The largest cost were the windows . It is probably between $ 6 , 000 and $ 10 , 000 . The architects and engineers did not like the spec fixtures . They asked for different fixtures . The fixtures were not available . They chose more expensive fixture as a replacement . Councilman Klein — Where are the fixtures? TOWN BOARD PAGE 14 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Mr. Walker — They are the fixtures located in the workroom . The electrical contractor was very accommodating . They did some extra work for our security system . The total electrical contract is $ 183 , 563 . 83 . There were issues with the plumbing and HVAC contract . They were holding up the work themselves . The HVAC contractor claims we held them up because we did not get the walls in place for them to run the pipes . We could not get the walls up because they offered a rooftop unit different than the specs . We had to do structural modifications for the rooftop unit . They did not provide us with the load information . They felt it was not their job . The general contract felt it was not their responsibility. The structural engineer would not do anything . We did sit down with the contractors to discuss whose responsibility it was. The HVAC contractor provided me with 15 pages of documentation reasons they were being delayed . I have 20 pages of notes and logs of what I observed . Supervisor Valentino — These are the final change orders that we need to approve . Mr . Carvill worked with Mr. Walker and myself to show us where we are in our budget . Mr. Carvill — The bottom line to the Town Hall construction is that the Town Board committ $ 1 , 921 , 000 at the inception of the project . This was in keeping with the $2 million resolution passe last fall . As of August 31St , there is about $ 178 , 000 remaining unexpended . It reconciles itself out tt $ 178 , 141 of cash left over under project budget . This includes the change orders and the errors th had arisen during construction . The Town Board was able to construction the Town Hall at 8 . 700 under budget . Councilman Klein — What about the furniture ? Mr . Carvill — The furniture was budgeted for. The equipment was budgeted in the year 2000 budget . Some of the funds from 1999 were carried forward to the operating year of this year. Equipment was moved from line items providing some of the funding . It was provided by the general Townwide fund . Supervisor Valentino — We have money set aside to pay for the sound system . We also have about $8 , 000 set aside to paint the trim outside if we need it . Money is set aside to finish the landscaping . It is rare to see any project come in under budget . Councilman Klein — We have additional interest earnings . Why would it reduce the amount of cash flow? Would not it increase the amount of cash flow? Mr . Carvill — This is a simple statement of cash flow . The interest earnings are deducted because they are already included in the accumulated cash balance on hand . Councilman Niederkorn — Where is the money for the sound system coming from ? TOWN BOARD PAGE 15 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Mr. Carvill — It was budgeted for under buildings and maintenance in the general fund . It is ready and available . Councilman Klein — Is it the same for the security system ? Mr. Carvill — Correct . The capital budget was for electrical , general , HVAC and plumbing contracts . Attorney Barney — The $ 178 , 141 in the capital reserve fund can only be reserved for building purposes . Mr. Carvill — The board has a few options available . They could put the $ 178 , 141 into a reserve for the building of another Town facility. The board may also return any unused funds back to the original funding resources , or if any debt obligation existed in building the new Town facility these unexpended monies are to be used towards debt reduction . Supervisor Valentino — We talked about it. I asked Mr. Carvill to look at our general fund and see if we stressed it too much during this . We will come back to the board with more recommendations . Councilman Klein — Are we still withholding money for any of the contractors? Mr. Walker — Yes . We are still waiting for final closeout procedures . We are holding 3 % percent on the plumbing , HVAC and electrical contracts . I am holding back more for the general contractor because they are still completing some items. Councilman Klein — Is the money Mr . Carvill is showing we are under budget take care of the retaining money? Mr. Walker - The retaining has been covered through a separate account . Mr. Carvill — At the present time we have $ 122 , 000 cash on deposit . Out of that will come $ 101 , 000 in paying the bills from the board meeting . We have $70 , 000 in retainage . Resolution No. 132 - Contract Changes to the General Construction Contract Renovation of the Town of Ithaca Town Hall WHEREAS, the Town of Ithaca on January 3, 2000, entered into a contract for General Construction for renovation of the Town Hall with Sarkisian Bros. , Inc. for the Original Contract Sum of $969, 000. 00, and, WHEREAS, during the process of demolition and construction on the project a number of conditions were identified requiring changes to the original scope of the project plans which have required additional work to be performed by the Contractor, and, TOWN BOARD PAGE 16 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the Contractor has been asked to perform this additional work and prepay Contractor Proposal Requests (CPR) describing the work and documenting the additional sums to be paid for this additional work; and WHEREAS, the Town Engineer and the Architect have both reviewed the following and under the authority granted by the Town Board the Town Engineer has approved the following changes to the contract work: CPR 17 Rework East wall (Masonry & lintels on line A)at a cost of $ 2, 161 . 00 • CPR 18 Eliminate 4 " steel stud wall along party wall in Mezzanine and construct additional plenum wall above elevator hallway at a credit of ($556. 00) • CPR 19 install access ladder with security cover to mechanical mezzanine at a cost of $ 1 , 754 • CPR 21 Roof deck Replacement & additional repair work Q South Parapet at a cost of $7, 834. 00, (cost based on Time and materials for 553 sq ft of roof was less than contract price of $20. 00 1sgft) • Delete Sidewalk replacement from construction contract at a credit of ($3, 020. 00) • Modify Railing Trim Detail for a credit of ($2, 500. 00) CPR 22 Delete relining stone gutter and flashing of scuppers on roof of original ( 1903) stare building for a credit of ($3850. 00) • Rework Windows in Court room to close fully and secure at a cost of $470. 00 • Extra work to enclose duct work over curved feature in Board room at a cost of $ 1 , 457. 00 • install concrete curb on east wall behind Post Office space to provide support for brick at a cost $799. 00 « Extra Work to prep for Buffalo Street ramp including bricking up basement windows and installing communication conduits at a cost of $982. 00 • Additional drywall and trim work beyond contract including window pockets in Justice area and bathrooms, an extra layer of drywall on the south side of the courtroom and window trim in main workroom at a cost of $4, 053. 00 • Drywall behind mail boxes in Board room, not included in original drawings at a cost of $ 1 , 136. 00 • Patching Mechanical openings not in original scope at a cost of $ 1 . 293. 00 « Additional sheet rock work in basement lobby area at a cost of $360. 00 • Repairs at Lookout above post office door between loading dock and workroom. Work was originally scheduled to be done by Post Office contractor. Work completed at a cost of $2817. 00 • Install 2 Hr. shaft wall infill at top of elevator shaft to meet building code requirements, work not included in original drawings, at a cost of $ 1 , 534. 00 • install new door for room 114, plans showed using an existing door that was found to be in unusable condition, at a cost of $ 175. 00 Replace missing and damaged window trim at back window in work area and four windows in Court Room at a cost of $ 1 , 203. 00 ® Repair floor at lobby door thresholds and rework trim on Toga St door at a cost of $3, 5000. 00 install Access door at top of central stairwell for access to fire dampers at a cost of $200. 00 TOWN BOARD PAGE 17 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED • Install additional wood trim in board room and along top of wall along Town Clerk 's offices at a cost of $2, 059. 00 • Install additional Reinforcing steel in foundation of Buffalo Street Steps and ramp due to poor existing foundation at a cost of $833. 00 • Provide LP gas for additional temporary heating to dry basement area when heating system was not adequate at a cost of $331 . 00 THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby ratifies the listed contract modifications and approves the final contract price of $ 1, 075, 823. 00 for General Construction. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the .motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Resolution No. 133 - Contract Changes to the HVAC Work Contract Renovation of the Town of Ithaca Town Hall WHEREAS, the Town of Ithaca on January 12, 2000, entered into a contract for HVAC Work for renovation of the Town Hall with Piccirilli=Slavik and Vincent Plumbing & Heating, Inc. for the Original Contract Sum of $253, 000. 00, and; WHEREAS, during the process of demolition and construction on the project a number of conditions were identified requiring changes to the original scope of the project plans which have required additional work to be performed by the Contractor; and, WHEREAS, the Contractor has been asked to perform this additional work and prepare Contractor Proposal Requests (CPR) describing the work and documenting the additional sums to be paid for this additional work, and WHEREAS, the Town Engineer and the Architect have both reviewed the following contract changes and under the authority granted by the Town Board the Town Engineer has approved the following changes to the Contract Work: • Supply and install new radiator shut off valves on the existing radiators for a cost of $3) 571 . 61 • Install a heater in the Buffalo Street fire exit stair well for a cost of $2, 104. 69 Install a draft induction fan on the new boiler for a cost of $701 . 50 THEREFORE, BE IT TOWN BOARD PAGE 18 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED RESOLVED, that the .Town Board of the Town of Ithaca hereby ratifies the listed contras modifications and approves the final contract price of $274, 895. 60 for HVAC Work. MOVED Councilwoman Grigorov, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye, Councilman Lesser, aye; Councilman Niederkom, aye. Carried unanimously. Resolution No. 134 - Contract Chancres to the Plumbing Work Contract Renovation of the Town of Ithaca Town Hall WHEREAS, the Town of Ithaca on January 12, 2000, entered into a contract for Plumbing Work for renovation of the Town Hall with Piccirilli-Slavik and Vincent Plumbing & Heating, Inc. for the Original Contract Sum of $ 118, 975. 00, and; WHEREAS, during the process of demolition and construction on the project a number of conditions were identified requiring changes to the original scope of the project plans which have required additional work to be performed by the Contractor; and, WHEREAS, the Contractor has been asked to perform this additional work and prepa Contractor Proposal Requests (CPR) describing the work and documenting the additional sums to b paid for this additional work; and WHEREAS, the Town Engineer and the Architect have both reviewed the following and under the authority granted by the Town Board the Town Engineer has approved the following changes to the contract work: e Install additional sprinkler heads in the mechanical shaft for a cost of $627. 00 d Install water curtain sprinkler heads in rooms 107, 109, and 110 to meet fire code requirements due to the construction of the new post office entry adjacent to the existing building for a cost of $830. 00 o Install sprinklers in the Buffalo Street fire exit stairway for a cost of $ 1356. 60 THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby ratifies the listed contract modifications and approves the final contract price of $ 129, 239. 41 for Plumbing Work. MOVED Supervisor Valentino, SECONDED, Councilman Lesser. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman. Grigorov, aye, Councilman Klein, aye; Councilman Conley, aye, Councilman Lesser, aye., Councilman Niederkorn, aye. Carried unanimously. Resolution No. 135 - Contract Chan es to the Electrical Contract Renovation of the Town of lthac Town Hall TOWN BOARD PAGE 19 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the Town of Ithaca on January 12, 2000, entered into a contract for Electrical Work for renovation of the Town Hall with R. G. Burns Electric, Inc. for the Original Contract Sum of $ 175, 107. 00, and; WHEREAS, during the process of demolition and construction on the project a number of conditions were identified requiring changes to the original scope of the project plans which have required additional work to be performed by the Contractor, and, WHEREAS, the Contractor has been asked to perform this additional work and prepare Contractor Proposal Requests (CPR) describing the work and documenting the additional sums to be paid for this additional work; and WHEREAS, the Town Engineer and the Architect have both reviewed the following contract changes and under the authority granted by the Town Board the Town Engineer has approved the following changes to the Contract Work: e Disconnect and terminate existing Electrical circuits for removal of the basement air handling unit for a cost of $271 . 08 • Relocate the exit sign in the board room from the location shown on the drawings to the emergency exit location for a cost of $ 116. 03 • Provide different lighting and electrical fixtures than originally specified in the contract documents at the request of the Engineer and the Town for a cost of $2075. 12 e Additional Miscellaneous electrical work requested by the Town including security system, additional electrical outlets and additional fire alarm conduit for a cost of $2, 800. 73 THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby ratifies the listed contract modifications and approves the final contract price of $ 183, 563. 83 for Electrical Work. MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye.. Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Additional Agenda Item No. 1 - Forest Home Improvement Association Grant for Traffic Calming. Stan Seltzer, 228 Forest Home Drive - I would like to report on the progress of a grant application that has ramifications for the Town of Ithaca . A few months ago we learned of an opportunity to apply for a grant from the New York State Council for the Arts ( NYSCA) . This grant would provide funds for a traffic study and presumably traffic calming recommendations . We approached the Town of Ithaca and Historic Ithaca . With the blessing of the Town , Historic Ithaca has agreed to pursue a TOWN BOARD PAGE 20 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED grant on our behalf. In July, Ann Van Ingan from NYSCA came to Ithaca for a site visit . She me with Councilman Klein , Scott Whitham , Fernando de Argon and several Forest Home residents . She was helpful and very encouraging . We continued to develop the application . About one month ago we sent out an RSP to approximately 15 traffic engineering firms . We received 5 proposals ranging in cost from $22 , 000 to $81 , 000 . Following preliminary review of these , Ruth Mahr, Doug Brittain , and Scott Whitham conducted phone interviews with each of the firms . Within the next few days , we with Historic Ithaca and the Town will meet to decide which of the firms are suitable and make a selection . At that point , Historic Ithaca will complete the application . When we began we thought there would be the possibility of additional funding from Rural New York. It is not the case . We are optimistic that our proposal will be funded by NYSCA. We believe the project has the potential to improve livability in our neighborhood . It is important to the success of the grant and necessary to carry out the project to have the support of the Town . I urge the support of this project by allocating the necessary funds to support NYSCA' s anticipated funding . Scott Whitham , Executive Director of Historic Ithaca — The New York State Council of the Arts has been very forthcoming in that they are interested in this sort of grant . We are looking to ask NYSC for about $ 18 , 000 of the $25 , 000 that we have budgeted for the project . We would be looking to fi in the shortfall . It would allow us to do the project , but also strengthen our hand in our applicatio with NYSCA . Historic Ithaca supports this study and project . The Forest Home neighborhood h National recognition as a neighborhood of historic significance . Councilwoman Grigorov — Do you need local support to secure the grant? Mr. Whitham — Yes . We could apply for the grant from Historic Ithaca without municipal support . Our chances of receiving the grant without municipal support are very small . Councilman Conley — Do you only need our support at this point? Mr . Whitham — Letters would be helpful . Financial support would say that the Town is interested in the study and we will make the shortfall . Councilman Klein — This is for the year 2001 . The grant applications are due at the end of this month . One of the requirements is that a consultant be selected and a firm price from the consultant to do the work . They can ask for 100% funding . Chances are they will not receive 100°.% funding . There is not a specific number that the municipality needs to contribute . NYSCA realizes it is better to properly fund one or two project rather than under fund a lot of project . Our one- lane bridges in Forest Home encourage them . She thought it was unusual the Town Board would be community minded . Historic Ithaca is looking for a commitment from the Town . TOWN BOARD PAGE 21 SEPTEMBER 11 , 2040 APPROVED - APPROVED - APPROVED - OCTOBER 2; 2000 - APPROVED - APPROVED - APPROVED Mr. Whitham — We are looking at a $25 , 000 budget . Anything below it for this study would not produce quality. Two of the groups that had put the proposals in at the higher rates are revising their scope of work to cost $25 , 000 . It seemed reasonable to ask the State for $ 19 , 000 . Councilman Klein — The Forest Home Improvement Association will be providing a lot of incoming services . They will be proving services to assist the consultant . Bruce Brittain , 135 Warren Road — We can measure traffic, turning movements at . intersections , photographs of the community, road widths , grading , maps, obtain traffic information and counts . I spoke with the Village of Lansing . They have traffic counters that measure the speed of the vehicle . We would try to get a lot of the information that would cost an outside person a lot of effort to get . Mr. Whitham — We would help facilitate meetings as well . Mr. Brittain — There are a variety of things we can do and will be doing to make the project successful . Councilman Lesser — What are the expectations in regards to current traffic counts and assistance from Town staff? Mr. Whitham — We are looking to have the Town involved with the project . The Town would be involved with the decision making . Anything that would come out of the project would be something the Town could implement. Mr. Kanter — I would be involved with meetings and helping to review materials as the consultant produces them . I would be available to provide information or technical assistance . Councilman Niederkorn — I think what happens on the east side of the Town of Ithaca impacts Forest Home. This type of study and analysis would be very valuable to us . I think that we need to express our willingness to fund this and give our support . Supervisor Valentino — Do you want $6 , 000 from the Town of Ithaca ? Were you going to have fund raising ? Mr. Whitham — We were looking to get $6 , 000 from the municipality. Councilman Klein — Is there any possibility for the Association to provide some of the funding ? I would prefer some funding from the residents . Councilwoman Russell — It will be a benefit because we are looking to develop our transpor::ation plan . Councilman Lesser — We represent the entire Town . If we support one community association , then we would need to support other associations should they come forward . TOWN BOARD PAGE 22 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — I think that we should . This is a perfect example of what community is about . I would support other neighborhood organizations . Other neighborhood organizations would need to put forth the effort in their neighborhood as Forest Home does theirs . Councilman Klein — How does the budget look ? Mr. Carvill — This mirrors the discussion the board had at its last meeting . There is $2 , 000 set aside for the year 2001 for a traffic calming study in Forest Home . Supervisor Valentino — We will be doing budget analysis this month . If it is the will of the board to find the money, then we will do our best to find it . Councilman Lesser — It is appropriate to have a contribution from the community. Councilman Klein — The Town could fund $5 , 000 and Forest Home could fund $ 1 , 000 . It would enhance the grant application . Attorney Barney — The resolution should include funding for up to $5 , 000 or 20% of the total cost of the project , whichever is lower. Councilwoman Russell — We need to set up a time when we can review the consultants . Councilman Klein — I am meeting with the association to review the consultants . Resolution No 136 - Financial Support Forest Home Improvement Association Grant Application to New York State Council on the Arts WHEREAS, the Forest Home improvement Association with the assistance of Historic Ithaca is in the process of submitting a grant application to the New York State Council on the Arts to hire a consultant to develop a traffic management plan and to design a traffic-calmed streetscape; and WHEREAS, members of the Forest Home Improvement Association have reviewed the Request for Proposals and grant application with the Town Board; and WHEREAS, the Town Board has discussed the said grant application and feels that there is a need to develop a traffic management plan and design a traffic-calmed streetscape in the Forest Home Community; and WHEREAS, the Town Board wishes to express their support of the grant application by providing partial financial assistance to hire the consultant who will conduct the necessary studies outlined in the grant application.. now, therefore, be it i TOWN BOARD PAGE 23 SEPTEMBER 11 , 2030 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED RESOLVED, the Town Board hereby declares its support of the grant application to develop a traffic management plan and to design a traffic-calmed streetscape being submitted by the Forest Home Improvement Association and Historic Ithaca; and, be it further RESOLVED, the Town Board hereby authorizes the expenditure of an amount up to $5, 000 or 20% of the cost of hiring said consultant whichever is less, for the purpose of conducting such studies. MOVED Councilman Conley, SECONDED Councilman Niederkom. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye: Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkom, aye. Carried unanimously. Agenda Item No. 8 — Hillcrest Drive Petition . See Attachment #5. Councilman Klein — Does this periodically come up? Supervisor Valentino — Yes . The road does not meet Town specifications . We cannot take it over. Width is a major problem . Cost is also a concern . Mr. Noteboom — It is not paved . It is a little dirt road . It is like a driveway with a lot of potholes in it . We would have to widen it to make it a decent road . Councilman Niederkorn — Do they want the Town to improve it and maintain it? Mr. Noteboom — Yes . Supervisor Valentino — We do not - want to table this . We would like to defer the discussion . Attorney Barney - We need to respond . We need to tell them it is not practical at this time . Councilman Conley — We need to specify it does not meet our specifications . Attorney Barney — We could make it meet specifications . The more difficult problem is that we would need to cut into front yards dramatically. Some people are willing to have that happen ; others are not . Councilman Lesser — Do we have a general procedure we follow if there is a certain number of requests? Is it a case by case decision ? TOWN BOARD PAGE 24 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Attorney Barney — There is a Town Law procedure , which provides a mechanism for people on private road to make a petition for a public road . If we were to create a road district , then they would have to pay for it . It would be assessed against the land . Councilman Niederkorn — Do we have a policy on private roads and how to deal with them ? Supervisor Valentino — We need to look at roads on a case by case basis . We can tell them what it would cost them and what it would look like. It would be their own district . If it met the Town specifications we might be willing to take it over. It is hard to put together a policy that would be meaningful Mr. Noteboom — We did do some measuring a few years ago . We have it on file . Agenda Item No. 10 — Surplus Property Listing, Ratify Sate of Items. Councilman Klein — Is this a County auction ? Supervisor Valentino — We had requests from our neighboring municipalities . They would like to buy our used equipment . If we called it surplus property listing then we could put it up for sale . We could notify people and they could buy it . Councilwoman Russell — Does this fulfill our obligation of putting it into an auction ? Mrs . Noteboom — The resolution declared it surplus items . It authorizes the Town Clerk to advertise for bid . We would give an opportunity for people to view the items . Attorney Barney — We need to do it in two steps . We could offer the opportunity to other municipalities first . Then whatever is left over we could send to auction . Councilwoman Russell — Are we allowed to favor other municipalities? Attorney Barney — Yes . It has to be governmentally related . Mrs . Drake — Could the employees bid on the surplus items? Supervisor Valentino — We need to offer it to the municipalities first . Mr . Carvill — We can use the Internet to sell property. We take extremely good care of our highway equipment. There is a wide municipal market in townships Nationwide that are looking for well- maintained equipment . So long as the Town takes an initial prudent action to exercise its Judiciary duty to get the best price it can dispose of the equipment any way it likes . Attorney Barney — Employees would fall into the classification of the public. We would need to de with the municipalities first . TOWN BOARD PAGE 25 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Agenda Item No. 13 — Approval of Independent Auditor's Report for the Year 1999. Mr. Carvill — 1 received a phone call from the Board of State Audit Control complimenting the Town and its fiscal entity for maintaining a fund balance . They were most impressed with the graphs and charts . It clearly indicates that the Town has a lot of assets and is well managed . We do not have a lot of debt . Resolution No. 138 - Town of Ithaca — 19991ndegendent Auditor's Report WHEREAS, the governing Town Board and the Budget Officer have received the Certified Financial Statements for the year ended December 31 , 1999 for the Town of Ithaca from the independent auditing firm of Sciarabba Walker & Co. , L. L. P. , Certified Public Accountants; and WHEREAS, Town Law requires that the said statements must be made available for public inspection at the Town Clerk's Office; now therefore be it RESOLVED, that this governing Town Board does hereby approve and accept for filing the Independent Auditor's Certified Financial Statements for the fiscal year ending December 31 , 1999 for the Town of Ithaca; and be it further RESOLVED, this governing Town Board does hereby authorize and direct the Town. Clerk to advertise that the said statements are available for public inspection at her office as prescribed by la w. MOVED Supervisor Valentino, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkom, aye. Carried unanimously. Agenda Item No. 10 Cont' d . Councilman Lesser — I think it would be a good idea to advertise our equipment on the Internet . Attorney Barney — These items have been sold at County Auction . I would like to change the resolution to " ratifying the declaration of surplus property and ratify the sale of them Supervisor Valentino — Did we receive a good price on our items? Mr. Noteboom — I understand that our large truck did not receive a good price . Our smaller one ton diesel brought in an unfair amount of money. Supervisor Valentino — Can we set a minimum price ? TOWN BOARD PAGE 26 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Mr . Noteboom — I think that we can . The large truck sales are something that I have talked abou before . We are going to be extending our life cycle on our large trucks . The manufacturers suggested a shorter life cycle because the resale would be a lot more . We have not proven it in the last few sales . We have to shorten the life cycle on the one ton trucks we use to plow the road . They are taking more of a beating . Resolution No. 137 - SALE OF SURPLUS FURNITURE AND EQUIPMENT WHEREAS, as a result of the move to the Town Hall and the purchase of new office furniture and equipment there are many used pieces of furniture and equipment still located at the "Old Town Hall" (see attached listing); and WHEREAS, the Town Supervisor and Department Heads have determined that the said items are no longer needed by the Town of Ithaca; and WHEREAS, the Town Supervisor has been contacted by individuals from several of the surrounding municipalities asking whether or not the Town of Ithaca would be interested in selling these unneeded items; and WHEREAS, the Town Board wishes to declare the said items "surplus " as required by statut so that they may be offered for sale to the highest bidder; now, therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby declare the furniture an equipment as identified on the attached listing as "surplus property", and therefore available for sale; and be it further RESOLVED, that the Town Clerk make such items available first to other governmental agencies; and it is further RESOLVED, the Town Clerk is hereby authorized and directed to advertise for bids to be received for the purchase of any of the said items that are not transferred to other govemmental agencies. MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye, Councilman Conley,, aye,, Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Resolution No 139 - Sale of Surplus items WHEREAS, a municipal auction is held every year at the Lansing Town Barns by Tompkins County; and TOWN BOARD PAGE 27 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the Highway Superintendent has found the following items to be surplus equipment: 1989 Single Axle Mack Truck with plow equipment, 1993 Ford F150 Pickup, 1995 4X4 Ford 1 - Ton Diesel Truck, Homelite Weed Trimmer, Simplicity Walk-behind Snow Blower; and a 6 ' York Rake; and WHEREAS, the annual Tompkins County sale of surplus materials and equipment was held on September 9, 2000; and WHEREAS, it was desirable to have such surplus equipment sold at that auction as the Town has done virtually every year for the last ten years; and WHEREAS, the Highway Superintendent polled the members of this Board to obtain advance approval of the declaration of surplus property in time to sell such equipment at the Tompkins County sale, and a majority of this Board approved same; NOW, THEREFORE, BE IT RESOLVED, that this Town Board declares the following to be surplus equipment and no longer needed by the Town: 1989 Single Axle Mack Truck with plow equipment, 1993 Ford F150 Pickup, 1995 4X4 Ford 1 - Ton Diesel Truck, Homelite Weed Trimmer, Simplicity Walk-behind Snow Blower, and a 6' York Rake, and it is further RESOLVED, that this Town Board ratifies the sale of such surplus equipment at the above mentioned Tompkins County auction with all proceeds from the sale being placed into the Sale of Equipment (DB2665) account. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye, Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkom, aye. Carried unanimously. Agenda Item No, 11 — Report of Hiahwav Superintendent Related to Equipment Repair and Maintenance. See Attachment #6. Councilwoman Russell — What does the column , "Estimated Cost of Repairs" reflect? Mr. Noteboom — It is a guess . As equipment ages the maintenance cost will increase . We do not know what will happen to the equipment from year to year. We make an estimate based on past history. Councilman Klein — Does it include mechanic costs? Mr. Noteboom — It only includes parts and outside labor. TOWN BOARD PAGE 28 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Resolution No. 140 = Filing Inventory of Highway Machinery, Tools, and Equipment WHEREAS, the Highway Superintendent has presented the Inventory of Highway Machinery, Tools and Equipment for the Year 2000 to the Town Board for review and approval of filing as required under Highway Law, Section 142(3); and WHEREAS, the governing Town Board has reviewed the said inventory; now, therefore be it RESOLVED, the governing Town Board does hereby authorize and direct the Town Clerk to file the said Inventory of Highway Machinery Tools. and Equipment for the Year 2000 as required under Highway Law, Section 142(3); and, be it further RESOLVED, a copy of the said inventory shall be included in the official minutes of the Town Board for this meeting. MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the .motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. A enda Item No. 12 — Authorization to Continue Historic Resource Survey by Coyne University. Mr. Kanter — We have a status report on the entire project . Barbara Ebert provided an outline of what has been done . The project started in 1997 . Each fall semester the Correll Historic Preservation Class has participated in conducting this survey for the Town . Councilwoman Grigorov — Has there been any written reports on what has been done? Mr. Kanter — We received the survey forms from the first semester, fall 1997 . Since this report was written , I have received the additional forms to complete 1997 . Ms . Ebert has laid out her timeframe for getting the remaining forms to us . There is a lot of work that needs to be done after the class does the survey. I feel comfortable that we have a realistic opportunity to get these forms completed and to us in a reasonable timeframe . Ms . Ebert has indicated that the 1998 forms will be available by December of this year . The 1999 forms will be available June 2001 . She has requested an intern in 2001 to wrap up the project . Councilwoman Grigorov — Would we pay for the intern ? Mr. Kanter — Presumably they would ask us to fund it through our own funds or part-time interns through Cornell `s cooperative internship program . The resolution includes four sections . The first section is to continue the survey work in the fall . would be the work that needs to be done in the northwest part of the Town . There is one outstandin TOWN BOARD PAGE 29 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED bill with a past due amount of $ 1 , 685 . 19 that we have been holding pending receipt of the survey forms . The status report makes it clear how that would be accomplished . I feel comfortable recommending we make payment at this point. There is another bill that will be forthcoming . It will be for about $ 1 , 500 to cover work done in fall 1999 . These bills are for work that has been done . The resolution also includes the concept of hiring a summer intern in 2001 to help complete the project . Councilman Lesser — What will be the final project? Will it be a series of survey forms? Mr. Kanter — There will be a series of forms . There will also be an executive summary. It will include the methodology of the study and what was involved . It would also include a section of recommendations on what the Town could do with the survey forms. It would identify the types of properties that might qualify for some additional preservation beyond the normal common house . This would be something that we would work with the intern using our staff . Then we would get something usable to the Town . The forms are very complete . They are very detailed . They have original photographs of the property. Each survey form is about five or six pages long . It includes descriptive information about the sites and architecture of the building . It is very useful information . The project has an end in site . Councilman Lesser — My house was surveyed a few years ago . The students were very thorough . Mr. Kanter — We did not know how long it would take to complete the study. If we had hired a consultant it could have been completed in one or two years . It interesting having a Cornell preservation class does the work . It does have drawbacks time wise . Councilman Klein — I do not consider the invoice past due. We were legitimately withholding it . I would like the reference of " past due" eliminated in the resolution . Resolution No. 111 - Continue a Survey of Historic Resources in the Town of Ithaca Through the Historic Preservation Planning Program at Cornell University WHEREAS, the Town of Ithaca is endowed with a number of historically significant structures, many of which have yet to be fully documented, and WHEREAS, the Town is desirous of protecting and preserving the historic resources within its boundaries, and WHEREAS, the Historic Preservation Planning Program at Cornell University has the resources and expertise available with which to carry out a survey of historic resources of the Town of Ithaca to the standards and in the format specified by the relevant state and federai historic preservation agencies, as part of its teaching program, and TOWN BOARD PAGE 30 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED WHEREAS; the Historic Preservation Planning Program at Cornell University has successful completed three semesters of work on the Town 's historic resources survey during the fall semesters of 1997, 1998, and 1999, which included inventories of all areas of the Town except for the remaining portion of West Hill, which includes an additional +/- 150 properties to be surveyed, and WHEREAS, Cornell University has provided the Town with a Status Report, dated Sept. 5, 20009 outlining the survey work that has been completed over the past three years, and the work remaining to be done to complete the survey, and WHEREAS, the Historic Preservation Planning Program at Cornell University anticipates that it will incur additional costs for materials, photocopying, transportation and labor of up to $600. 00 for Fall semester2000 survey work, and is also requesting authorization foran additional $ 1, 250. 00 for a summer intern to assist with completing the project, and WHEREAS, Comell University is requesting payment for a bill past due in the amount of $ 1 , 685. 19 that was submitted in April 1999 that was for work done in the Fall of 1998 and Spring of 1999, and will be submitting a bill for work done in the Fall of 1999 estimated to be approximately $ 17500- 00) NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca authorizes the Historic Preservatio Planning Program at Cornell University to continue work on a historic resources survey of th northwest (West Hill) portion of the Town of Ithaca , under the direction of the Town Planning Department, at a cost not to exceed $600 for the Fall 2000 semester, to be charged to Account No. B8020. 406 (Planning Study), and BE IT FURTHER RESOLVED, that the Town Board of the Town of Ithaca authorizes the payment of the April 1999 bill in the amount of $ 1 , 685. 19 to cover the costs of work done in the Fall of 1998 and Spring of 1999 to be charged to Account No. B8020. 406, 6 with the understanding that the outstanding 1997 and 1998 survey forms will be delivered to the Town Planning Department in December 2000, and BE IT FURTHER RESOLVED, that the Town Board of the Town of Ithaca will agree to pay for legitimate expenses that will be billed for work done during the Fall 1999 Semester, with the understanding that the outstanding 1999 survey forms will be delivered to the Town Planning Department in June 2001 , and BE IT FURTHER RESOLVED, that the Town Board of the Town of Ithaca will consider authorizing the hiring of a summer intern during the Summer of 2001 at an estimated cost of $ 1 , 250. 00, subject to specific authorization prior to such hiring. . TOWN BOARD PAGE 31 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED MOVED Councilman Niederkorn, SECONDED Councilman Lesser. A vote on the .motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 14 — Consent Items : Resolution No: 142(a)= 142(i) = Consent Agenda Items BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No. 14 (a) - 14 (i) as presented. MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. a. Town Board Minutes — 7/10/00, 817100. Resolution No. 142(a) = TOWN BOARD MINUTES — 7110100 & 817100 WHEREAS, the Town Clerk has presented the minutes for the regular meetings held on July 10, 2000 and August 7, 2000 to the governing Town Board for their review and approval for filing; and WHEREAS, the governing Town Board has reviewed the said minutes; now therefore be it RESOLVED, the governing Town Board does hereby approve for filing the minutes of the regular meetings held on July 10, 2000 and August 7, 2000 as written. MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Carried unanimously. b. TOWN OF ITHACA WARRANTS . Resolution No. 142(b) - Town of Ithaca Warrants WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment, and TOWN BOARD PAGE 32 SEPTEMBER 11 , 20 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the said vouchers have been audited for payment by the said Town Board; nod therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NO. 2287m2423 TOTAL ABSTRACT: $551,233. 18 General Fund $208, 355. 39 Part- Town Fund $ 1, 898. 40 Highway Fund $ 47, 724. 65 Water Fund $ 10, 707. 35 Sewer Fund $ 11263. 67 Ithaca Town Hall Capital Project $270, 632. 96 Fire Protection Fund $ 10Y413, 87 Lighting District Funds $ 236. 89 MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkor . aye. Carried unanimously. C . SCLIWC WARRANTS . Resolution No 142tc) - Southern Cayuga Lake lntermunicipal Water Commission Warrants WHEREAS, the following numbered vouchers for the Southern Cayuga Lake lntermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. FUND TITLE VOUCHER NO, AMOUNT All Funds 410, 474 -535 $ 1410921 . 75 MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the .motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorr aye. Carried unanimously. TOWN BOARD PAGE 33 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED d. Speed Limit Reduction Request — Sandbank Road . Resolution No. 142(d) - Speed Limit Reduction Request, Sand Bank Road WHEREAS, Sand Bank Road is a road within the Town of Ithaca; and WHEREAS, Sand Bank Road borders State land with ball fields and the Buttermilk Falls State Park; and WHEREAS, Sand Bank Road is a steep road with sharp curves and hidden driveways; and WHEREAS, there has been a request for signage to slow down traffic; now therefore be it RESOLVED, that the governing Town Board of the Town of Ithaca hereby requests that a 35 MPH speed limit be established on Sand Bank Road from State Route 13 (Elmira Road) to the Town Line Road. MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman illiederkom, aye. Carried unanimously. e. SCLIWC Appointment — Provisional Distribution Operator Trainee . Resolution No. 142(e) = Provisional Appointment of Distribution Operator Trainee WHEREAS, there is presently a vacancy in the full time position of Distribution Operator Trainee in the Distribution Department at Southern Cayuga Lake Intermunicipal Water Commission and WHEREAS, the Distribution Manager interviewed candidates through the solicitation process as there was not a certified eligible listing available from Tompkins County Civil Service; and WHEREAS, the said individual has determined that James R. Shaff possess the necessary knowledge and skills to satisfactorily perform the duties of the said Distribution Operator Trainee; and WHEREAS, the said Distribution Operator Trainee was appointed provisionally by SCLIWC at their September 7, 2000 meeting, and will need to be one of the top three reachable candidates from the next civil service exam for the said title; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the SCLIWC 's provisional appointment of James R. Shaff as full time Distribution Operator Trainee far the Distribution Department, effective September 111 2000; and be it further TOWN BOARD PAGE 34 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2; 2000 - APPROVED - APPROVED - APPROVED RESOLVED, this is a forty (40) hours a week position, at the hourly wage of $ 11 . 25, which . an estimated annual salary of $23, 400, from account number SW8340. 100, in Job Classification "F, with full time benefits. MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye: Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkom, aye. Carried unanimously. f. Attendance - NY Planning Federation Conference, Planning Board Members. g. Attendance - NYS Magistrates Assn . Court Clerks Conference. h . Attendance - Windows Network Classes. i . Attendance - NYS Human Resources Conference . Agenda Item No. 17 - Review of Correspondence. a. Ithaca City School District - Voting Machine Usage - Attachment #7. Supervisor Valentino - We passed a resolution about not sending our voting machines out beyon the boundaries of the Town of Ithaca . I talked with the Supervisor of Caroline . They do not provide voting machine to Caroline school . They do not have a way of moving it . Councilman Klein - How do we move our voting machines? Does Highway personnel move the machines? Supervisor Valentino - Yes . Highway personnel transport our machines . Caroline does not feel comfortable moving the machine . They have talked with the school . They told the school they have another machine they will give them . It does need some minor repair. They are not willing to move the one good machine out of the building . Councilman Conley - Whose responsibility is it to set up the machines and make sure they are running properly? Mrs . Noteboom - When the schools call to ask about our voting machines , they are told they have to call the machine custodians of the Town of Ithaca and negotiate. a price with them directly . I will not allow anyone other than our machine custodians to work on a Town of Ithaca machine . Councilman Lesser - What is the average charge? Mrs . Noteboom - They are charging between $90 and $ 150 for each setup . The Town of Itha • does the delivery at no charge . TOWN BOARD PAGE 35 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — The letter states they would be willing to reimburse the Town . Mrs . Noteboom — Once the cost has been calculated it would be too much money. Mr. Noteboom — It is $200 to make the special trip out there . Supervisor Valentino — They might rethink the decision of taking the free machine from Caroline . We will send them a letter indicating the board 's position . When our personnel are moving the machines , they are not doing the work we need them to do . It is also an additional cost . Agenda Item No. 15 — Report of Town Officials . a. Town Clerk/Receiver of Taxes - See Attachment #8 Mrs . Noteboom — 1 did not have a written report because I was on vacation for most of the month . There is a primary election tomorrow from 12 : 00 p . m . to 9 : 00 p . m . I would like to discuss at some point about not having as many districts. I talked about it with the Board of Elections . They have indicated there is a possibility of consolidating some of the districts next year . It would lower our costs . Elections are starting to cost $ 11 , 000 to $ 13 , 000 a year. The Board of Elections has told us that within the next three to five years the State is going to require by law we have the new electronic machines . The machines would cost between $ 13 , 000 and $ 16 , 000 a piece . We would need to have at least thirteen machines with eleven districts . They can be phased in , but it is a decision the board will have to make . We will need to discuss it before we set the polling places next year. I am also having a lot of problems with the Reis Tennis Center again this year. The Cayuga Heights School was also a problem . The parking at Cayuga Heights is not good . The inspectors have also said they will not work there again . The room is too small . It is not air-conditioned . Councilman Conley — Could we use the Cayuga Heights municipal building ? Mrs . Noteboom — We might be able to use the Fire Station again when it is complete . Supervisor Valentino — Could we set up voting machines and districts in our new lobby? Attorney Barney — Theoretically the voting is to be done in the district the election is being held . b. Highway Superintendent — See Attachment #9 Supervisor Valentino — Mr. Noteboom , were you able to talk with the neighbors on Renwick Heights Road ? Mr . Noteboom — Yes . I have met with them . I TOWN BOARD I PAGE 36 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — Is it true that our Highway personnel have dumped some stuff in the creek . Have you seen any debris in the creek? Mr. Noteboom — We did not dump anything into the creek . We were replacing the culvert under the road . We had to cover it back up . The answer on the surface could be yes , but it is not debris in the creek . Supervisor Valentino — Was anything resolved about the sidewalk? Mr. Noteboom — We are working on that issue . c. Director of Engineering — See Attachment #10 Supervisor Valentino — I read in the paper Bill Gray will be coming to the Town asking for a permit for the City dump . Mr. Walker — 1 received a phone call from Lauren Bishop of the Ithaca Journal last week . She talked with the City and they were planning to submit an application . I have not received the application . Supervisor Valentino — Are they doing anything at this point? Mr. Walker — I have not been to the site . No one has made complaints . Councilman Conley — I was expecting City Safety to ask the Town for a permit . Supervisor Valentino — We are still where we were months ago . They have not asked for a permit . They would make an application to Mr. Walker , Mr . Walker — The sound system is 90% installed . We still need to test it . Councilman Klein — Are we going to get equipment for the assisted listening devices ? Mr. Walker — We are getting a proposal on it . The system would cost about $300 . It would include two or three headsets and a transmitter. His proposal had an estimated time for installation . We might be able to get the assisted listening device for no extra cost . The installation of this system went faster than expected . Councilman Klein — What is the problem with the brickwork at the windows on the ramp ? Mr. Walker — The mortar needs to be colored to seal it . We have been having a hard time getting the masons in . The painters are working everywhere but here . We do not have all the paint done on the railings yet . The ironworkers came and went three times last week . Everyone is too busy to finish the job . TOWN BOARD PAGE 37 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Councilman Klein — We need to know the value of the work . They have not been coming back to finish it . Supervisor Valentino — They have so many other jobs that they do not care . It is good for the economy, but unfortunate for us . Many projects are close to 50% over budget . Mr. Walker — The Post Office has started installation of the sprinklers . They had to remove some of the walls they had constructed to finish the installation . They have been working on the entrance . Mrs . Noteboom — Is the Post Office refunding us for the water they use? Mr. Walker — We are going to be charging them on a monthly basis . They are not connected to the water. Mrs . Noteboom — They are using our water. They have their hose hooked up to our faucet for their construction . Mr. Walker — We can bill them for the water they use during construction . They have installed the doors , but they have not finished leveling the floors . Supervisor Valentino — I received two phone calls from the press asking about the progress on the Post Office. Councilman Lesser — We had a lot of close supervision on our project . Mr. Walker — We made the decision to re- level the floor rapidly. The Post Office had 25 , 000 square feet of floor to do . It is about 15-20% of what we did on everything . The contractor gave the Post Office a good price to level the floor. The Post Office could not make a decision between the architect and the Postal Service . They are bringing the same contractor in , but it is going to cost them twice as much as before . d. Director of Planning — See Attachment # 11 Mr. Kanter — There is going to be a presentation by the County Environmental Management Council on their Unique Natural Area Updates . They are going to be at the October 24th Planning Board meeting . We would like to invite Town Board members who are interested in attending . The County has spent the last few years updating their Unique Natural Areas inventory. They have worked on fine-tuning and revising some of the boundaries . The presentation will be basic . Councilman Lesser' — Have we had any contact with Ithaca College about the conservation zone ? Mr. Kanter — I will be calling Ithaca College this week . TOWN BOARD PAGE 38 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Councilman Klein — During the discussion of the North Campus Residential Project Cornell did n have a use for the Cradit- Moore House . Is the move for the Plantation ' s Office at 130 Forest Home Drive a permanent relocation ? Mr. Kanter — It is a temporary move . Councilman Klein - I think a comment was made that if the Plantations moved out of the building , they had other departments that could use the office space . Cornell told the board many times that they did not - have a match for the Cradit- Moore House . I think that it says something for their credibility. I asked Mr . Kanter about the Lake Source Cooling Heat Exchange Facility. Is the building reasonably in-sink with the design that we approved ? Has anyone had a chance to look into it ? Mr. Kanter — We have not been asked to sign off on the project . Councilman Klein — The design had a public viewing area that provided windows and a walk space . There was also a canopy and overhang as a feature of the building . It was shown on the rendering . I did not see the canopy or overhang featured on the building designs I had seen at the site . Councilwoman Russell — We rezoned on the basis of the designs . Mr. Kanter — The Planning Board saw the same architectural drawings as the Town Board when th gave Final Site Plan approval . Councilwoman Russell — We need to figure out what exactly we approved and make sure they are putting it in the building . Mr . Kanter — I think that this will be a complicated compliance review. There are a lot of other elements that need to be checked . Mr. Frost — I should be receiving a letter this week indicating what they have completed and what they do not have complete . Attorney Barney — Are they using the building now? Mr. Frost — I was there September 7 , 2000 . There is still a lot going on inside the building . Supervisor Valentino — They are pumping water. Mr . Frost — There is water going through the building . I do not know how much of the building is being used . Attorney Barney Barne — I have been told it was fully functioning . TOWN BOARD PAGE 39 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — They have been telling us that they have it up and running . They are cooling the campus . Mr. Frost — There is a lot of construction activity going on inside the building . Supervisor Valentino — They are using the facility. Henry Doney has told us that . They are not keeping it a secret that the building is being used and it is cooling the campus . Councilwoman Russell — There might not be anyone actually working within the building . Mr. Frost — There are a lot of things that are not set- up . Councilwoman Russell — Lanny Joyce stated at a meeting I attended at Cornell that they have figured out ways to remotely operate the plant. We did make changes to the drawings . We need to check and make sure all the changes were made. Mr. Walker — Rich Schoch has been reviewing the plans for the pavilion . It should be coming to the board soon . e. Director of Building/Zoning — See Attachment #12 f. Budget Officer — See Attachment # 13 g. Human Resources Specialist — See Attachment #14 h. Attorney for the Town . Attorney Barney — We made a motion to dismiss the Eddy lawsuit against the Zoning Board of Appeals . Councilman Lesser — I had a question regarding Ms . Titti ' s report. It stated that some staff has been trained to update the website . Does that mean we can fully expect the minutes will appear monthly on the web page ? Could we also put the agenda to Town meetings on the web page? Mrs . Noteboom — The agenda for this meeting is on the web page . The problem is we finalized the agenda a few days before the meeting. We are trying to update it as much as we can . Agenda Item No. 16 — Report of Town Committees Councilwoman Russell — The former Cornell Community Waste Management Advisory Committee members met with the Cornell Bio Safety engineer. They reported they had been doing testing on one of the proposed replacement technologies for the incinerator at the Veterinary School . They had TOWN BOARD PAGE 40 SEPTEMBER 11 , 200 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED a machine for a week that they could run samples through . He presented a couple samples of th affluent from the machine to the luncheon meeting . One was the result of using sodium hydroxide process with the carcass residue . It was a liquid Jell-O consistency. The other was more liquefied . It was the result of using potassium hydroxide in the machine . This will allow us to look at the possibility of being able to do land spreading of that material . It would be a useful fertilizer. It could be a while until the testing is complete . They did report it having an odor. The test results did go very well . They were very impressed with the machine . There was nothing left in the machine from the carcass treatment except for stripped bones. Mrs. Drake — The Town Supervisor Review Committee met a few times . We are moving forward with the review of the position . Supervisor Valentino will be attending the next meeting . Other Business. Supervisor Valentino — We need to set a date for the Grand Opening of Town Hall . We would like to put it in the newsletter. October 2 , 2000 is our budget board meeting . I would like to take a vacation from October 5th to October 13tH Councilwoman Russell — I will be out of town October 14tH Mrs . Noteboom — I think that we should try to have it the third week in October . It fits in live ] ! wi board meetings , mail-outs and finances . I recommend we do it on a Saturday or Sunday afternoon . This way we are not interfering with people' s workload . Staff will be able to come without feeling like they are neglecting their duties . We could conduct tours easier. October 21St would be appropriate . Councilman Conley — The problem with Saturdays are the football schedules . Councilman Klein — Were we going to have a formal ribbon cutting? Supervisor Valentino — I need to talk with the Veterans of Foreign Wars . They are donating the flag . They would like the color guard to do a ceremony and put up the flag . It could be the first event of the day. Mr. Walker — The State Police would also coordinate a color guard . Mrs . Noteboom — It has been my experience when we hold events like this and we have the Town Hall open I end up doing most of the last minute work . Everyone else will help for a while and then go back to work . People filter away. It is very helpful if we close Town Hall . Supervisor Valentino — We have money set aside in a celebration fund . Councilman Klein — I think it will be well attended . There is a lot of interest . TOWN BOARD PAGE 41 SEPTEMBER 11 , 2000 APPROVED - APPROVED - APPROVED - OCTOBER 2, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — We could have daylong events . The color guard could perform a ceremony in the morning. Then we could have a public ceremony with the color guard and cut the ribbon . We could do these things without closing Town Hall . Mrs . Noteboom — We could have it 10 : 00 a. m . to 2 : 00 p . m . It would give us time to set up . Councilwoman Grigorov — We cannot expect a lot of people to come in the middle of a weekday. More people work than are at a football game. Mrs . Drake — It could be held on a Friday evening . It could start at 3 : 00 p . m . until 6 : 00 p . m . Supervisor Valentino — It would be appropriate to hold it on a Friday evening . It has been suggested that we coincide it with the Apple Festival . Then there would be a lot of people around . Councilman Conley — No one wants to come downtown during the Apple Festival . Supervisor Valentino — We can set it up for Friday. October 27"' from 3 : 00 p . m . to 7 : 00 p . m . Agenda Item No. 18 — EXECUTIVE SESSION Motion made by Councilwoman Grigorov, seconded by Councilwoman Russell to enter into an Executive Session to discuss a personnel matter. Carried unanimously. The Board entered Executive Session at 9 : 01 p . m . Motion made by Councilman Klein , seconded by Councilwoman Russell to resume regular session , Carried unanimously. The Board resumed regular session at 9 : 31 p . m . Agenda Item No. 19 — ADJOURNMENT. As there was no further business to come before the Town Board , a motion was made by Councilwoman Russell , seconded by Councilman Lesser to adjourn . Carried unanimously. Supervisor Valentino adjourned the meeting at 9 : 32 p . m . Respectfully submitted , Joan Lent Noteboom , Town Clerk *NEXT REGULAR MEETING — October 2 , 2000 at 5 : 30 p . m . " Minutes Transcribed by Carrie L. Whitmore . AGENDA N (s 5 ,� � < + TB Mtg . 9 3� O J� °�� sit , . :E . v, i .�. 'e . . 108 Winston Drive Ithaca, NY 14850 September 5 , 2000 Members of the Town Board: In 1995 we purchased our home on Winston Drive in the Town of Ithaca because it was a well-kept and quiet residential area, which we believe is reflected in our taxes. Over the past five and one-half years we have made many improvements to our property, including an inground pool and patio . We both work full time and look forward to rest and relaxation at the end of the day and on weekends. Since 1998, when a group home adjoining our property was established, we have had very little rest and relaxation, especially in the summer months when most people enjoy their pools and patios. We have been in contact with the Racker Center many times over the past two years to complain about the screaming, shrieking, chirping and slamming of doors emanating from the group home. There has been no long-term effort on the part of the Racker Center to alleviate this situation. In addition, we were told that this home would be "as quiet as a family of four" . We have observed on many occasions the children in the yard unattended for long periods of time with no supervision and no attempt to quiet them. In lieu of the ever increasing tax burden in this neighborhood and our current inability to quietly enjoy our home, the establishment of this group home in our opinion was unconscionable. Therefore, we feel that this group home should be modified to meet the needs of this area or, in the alternative, moved to a rural setting where the children can enjoy their freedom without imposing on others. Very truly yours, Jeffrey B . Bush Betsy A. Bush ATTACHMENT # 1 Agenda Item No . 5 TB 9 / 1 .1 / 00 JOAN LISTER NEISH 135 SALEM DRIVE ITHACA NY 14850 September 5, 2000 Board, Town of Ithaca 215 North Tioga Street Ithaca, W 14850 ~ ` Attention: Joan Noteboom RE: Group Home 132 Salem Drive xx:r_•-:Sri>:a:—::<.: .__. . . . . . _ .-..., . Since the Group Home has been at 132 Salem Drive the past two years, the noise level has not diminished. If anything it is more out of control at times. The Special Children's Center (the name at the time) assured the neighbors the home would be operated as a family type setting. I don't believe different caregivers around the clock, with little continuity, is a family type setting. Even though Mr. Frost informed us, (letter of 7/21 /98), that a private family with a disabled child could create the same conditions, I question if a private family would be as inconsiderate of their neighbors. And they probably wouldn't have two children as uncontrollable as these seem to be. My property doesn't even abut 132; 1 am across the street and two houses away; and still I find the screeching to be very shrill, penetrating and extremely annoying when I'd like to sit quietly on my back porch Mar even inside the house if the windows are open. I feel very sorry for the QpLq in the home's immediate area, tt would seem that the solution for children with unacceptable behavior would be to house them in outlying areas on a larger piece of land No doubt Carolyn Bartel will say they can't afford a larger parcel of land, the same reason she gave when asked if she would like them in a house next to her. It is interesting that the Town Board is supportive of these homes and considers them to be an asset to the community - I believe that is because one hasn't been put in your immediate neighborhoods. I understand there is an ordinance to control excessive dog barking with a fine if not adhered to. Maybe the same solution could be used in this situation. I generally wait half and hour before calling to ask if they can stop the noise - but I shouldn't have to call. But, as Mr. Frost informed us, the government can put any type of place they choose in any neighborhood they choose; intimating that we could have had a place occupied by juvenile delinquents. I doubt that any effort will be made to rectify the problems, but at least you know that we are not satisfied with what has been done thus far. I know that I wouldn't purchase in the immediate area of this type of facility if I had a choice. Sincerely , ?/ Joan L. Neish ATTACHMENT # 2 Agenda No . 6 TB Mtg . 9 / 11 / 00 HENRY COWAN 101 Terrace Yew Drive Dam, W, 14850 (607) 272 2693 August 15, 2000 Joan L. Noteboom , Clerk, Town of Ithaca 215 N . Tioga Street Ithaca, NY, 14850 Dear Ms, Noteboom: It was a pleasure to speak to you on the telephone earlier this afternoon . As I explained to you then, I called on behalf of Carol Kammen, County Historian, who is planning a meeting of all town historians this Saturday. Apparently, Geoff Morse, prior to his recent departure for Wisconsin, suggested me as a replacement for his position as Town Historian . However, as I learned from you, his position is not town historian but a yearly appointment by agreement between the Town of Ithaca and DeWitt Historical Society. Carol asked me if I would request permission from you to serve as Geoff's deputy at this Saturday's meeting, and that is the purpose of this letter and my intended brief visit to you tomorrow morning. After you have returned from your vacation , I would be happy to talk to you about the possibliity of replacing Geoff (as town historian or representative of DeWitt Historical Society). I have served in a variety of volunteer capacities at DeWitt for the past 13 years: since 1992 1 have been their genealogy searcher; I conduct various research projects there; and 1 work about 10 hours a week in their reference room. I served as secretary of their board for two terms until December, 1998, and this month I have returned as their secretary ( interestingly, to fill Geoff's unexpired term as secretary). I look forward to meeting you tomorrow, and to making my first visit to your new headqauarters. Sih erely you Henry Co and 1 ATTACHMENT # 3 Agenda No . 6 TB Mtg . 9 / 11 / 00 The DeWitt Historical Society of Tompkins County Tompkins County Museum ❖ Eight Square Schoolhouse 401 East State Street, Ithaca, New York 14850 (607) 273-8284 Fax : (607) 273-6107 PF August 28 , 2000 H Joan Lent Notebloom, Town Clerk Town of Ithaca i 126 East Seneca Street l . Ithaca, NY 14850 Dear Ms . Notebloom : I am delighted to know that you are considering the appointment of Henry Cowan to the position of Town of Ithaca Historian in the wake of Geoff Morse ' s departure for Wisconsin . Henry described his recent visit to your new building and archives to me with great excitement. As you must already know, he is an asset to the DeWitt Historical Society to a degree that words cannot describe . Henry ' s generosity is demonstrated through his research skills, enthusiasm for local history , and dedication to the community . He is an active member of our Board of Directors and would serve the Town admirably. On another note, I would also like to arrange to meet you and see your new facility. As I write this letter, I am aware that you are away enjoying a vacation . Yet, I hope that when you return , we can discuss ways in which the DeWitt and the Town may be able to collaborate on future projects related to the preservation and interpretation of Ithaca history . I will plan on calling you during the first weeks in September unless I hear from you sooner. Sincerely, Matthew Braun Director ATTACHMENT # 4 A local Affiliate of the New York Council for the Humanities i Agenda No . 8 TB Mtg . 9 / 11 / 00 August 8, 2000 P Catherine Valentino, Supervisor Town of IthacaG j 8 ���� Town Hall 215 N . Tioga St. Ithaca, N. Y . - 3 Dear Ms. Valentino , We, the undersigned petition the Ithaca Town Board to consider making Hillcrest Drive, presently a private road, a paved county road . There are eight properties that have drive- ways fronting on the road. The road is owned by Richard Berggren. Yours Truly, = He ,i_._. . � �-- ` �� ✓�' .. i r/ • O A !% S A.TTACKM.ENIT # 5 INVENTORY OF HIGHWAY MACHINERY, TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by Town Superintendent and filed xvith the Town Board on or before September 30, in each year.) Town of Ithaca County of Tompkins Quanti :` Descr ;tionyx; 'fi # ,Years P zrcliase � 4 Conditloi 3 Estiindtecl a r x a rf^x- ^c "`x$ '° . a -s s.x ? 'a & ca"-�- w4 a,. a- 4, x - � _ F . x ,Manuf Pnce � '� � rCost-URepaLrs »m.rE .ssi .&i. .M ,.`r. rx+•., ^3•ss, " ...`. 1 Sterling Single Axle 2 1999 $ 91 ,797. 00 New $ 500 . 00 1 Mack 10 Wheeler 3 1990 $ 89, 000 . 00 Good $ 4, 000 . 00 1 Ford 10 Wheeler 4 1997 $103,400 . 00 Good $ 31000 . 00 1 Ford 1 Super Duty 6 1997 $ 28,724 . 71 Good $ 800 . 00 1 Volvo Single Axle 7 2000 $101 , 178 . 00 New $ 500 . 00 1 Mack 10 Wheeler 8 1993 $ 98,000 . 00 Good $ 4,000 . 00 1 Ford 1 Super Duty 9 1997 S 26,389 . 71 Good $ 800 . 00 1 4x4 Ford Pickup 11 1996 $ 16,540 . 00 Good $ 800 . 00 1 4x4 Ford 1 Ton 13 1996 $ 27, 700 . 00 Fair $ 1 ,800 . 00 1 Dodge Stake Rake 14 2000 $ 23,754 . 00 New $ 500 . 00 1 Dodge Pickup 15 2000 $ 14,859 . 00 New $ 500 . 00 1 4x4 Ford Pickup 16 1996 $ 16540 . 00 Good $ 800 . 00 1 4x4 Ford Pickup 171 1999 $ 24,390 . 00 Good $ 800 . 00 1 Ford 550 Super Duty Dump 18 2000 $ 45, 983 . 00 New $ 500 . 00 1 Oldsmobile 20 1995 $ 12, 941 . 22 Good $ 500 . 00 1 4x4 Ford 1 Ton ? 2 1999 $ 25,771 . 00 Good $ 800 . 00 1 4x4 Ford Pickup 24 1995 $ 16,540 . 00 Good $ 800 . 00 1 . 4x4 Ford Pickup 26 1997 $ 19, 920 . 45 Good $ 800 . 00 1 Ford Aerostar 27 1994 $ 12,891 . 00 Fair $ 21500 . 00 1 Jeep Cherokee 28 1993 $ 13, 292. 00 Good $ 500 . 00 1 Jeep Cherokee 29 1994 $ 15,493 . 00 Good $ 500 . 00 1 John Deere Loader 644G 30 1993 $ 87,430 . 00 Fair $ 51000 . 00 1 John Deere Dozer 31 1979 $ 23,430 . 00 Good $ 11500 . 00 1 Case Backhoe 33 1994 $ 55, 973 . 00 Good $ 61000 . 00 1 Daewood Loader 34 1999 $ 108,375 . 00 New $ 3,000 . 00 1 John Deere Mower/ Broom 35 1985 $ 12,000 . 00 Fair $ 11000 . 00 1 Badger Ditching Machine 36 1997 $ 156, 900 . 00 Good $ 11000 . 00 1 Champion Grader 37 1997 $ 87, 330 . 00 Good $ 1 ,000 . 00 1 Michigan Rubber Tire Roller 38 1972 $ 8, 000 . 00 Good $ 500 . 00 1 Dresser Vibrator (5ton) Roller 39 1988 $ 34,362 . 00 Fair $ 11000 . 00 1 Case Boom Mower 40 1994 S 43 , 895 . 00 Good $ 21000 . 00 1 John Deere Mower 935 41 1987 $ 11 , 049 . 00 Fair $ 500 . 00 A.TTACHM.ENT # 6 Prepared by Gail H . Kroll o3 \ 63dataUIVC It( II \ I) VSI„ tCAIS 8 / 16 / 00 Page 1 INVENTORY OF HIGHWAY MACHINERY, TOOLS AND EQUIPMENT Highway Law, Section 112(3) (To be prepared by Town Superintendent and filed with the Town Board on or before September 30, in each spear.) Tov`rn of Ithaca County of Tompkins Quanht Descry ,fionfi - y „ ziT1 #� ; Year fi Purchased _ Condon _a Esturtated ; x , IVlanuf Y Pric . k - : n rY Cost of Re pairs , :. . . .. . .. r. , _ .. . _ . . . 1 John Deere Tractor 650 42 1982 $ 61169 . 00 Fair $ 500 . 00 1 Daewood Excavator 43 1999 $ 101 ,422 . 00 New $ 31000 . 00 1 Giant Vac Leaf Vac 44 1987 $ 11200 . 00 Fair $ 500 . 00 1 Giant Vac Leaf Vac 45 1989 $ 800 . 00 Fair $ 500 . 00 1 Giant Vac Leaf Vac 46 1996 $ 10, 973 . 00 Good $ 500 . 00 1 John Deere Mower F932 47 1997 $ 91216 . 00 Good $ 500 . 00 1 Case Backhoe 48 1997 $ 65, 907 . 00 Good $ 11000 . 00 1 Tampo Vib . (10ton) Roller 49 1985 $ 19, 990 . 00 Fair $ 41000 . 00 1 4x4 Ford 1 Ton 61 1999 $ 32,463 . 00 Good $ 800 . 00 1 Ford Crew Cab 62 1999 $ 29,841 . 00 Good $ 800 . 00 1 Air Compressor 70 1997 $ 10, 549 . 00 Good $ 100 . 00 1 Bandit Chipper 71 1997 $ 18, 261 . 00 Good $ 11000 . 00 1 Chipper 72 1998 $ 23, 997 . 00 Good $ 1 , 000 . 00 1 Shoulder Machine 731 1966 $ 2,300 . 00 Fair $ 21500 . 00 1 Sewer Jet 75 1994 $ 20, 757. 00 Good $ 11000 . 00 1 Sewer Vacuum System 76 1998 $ 42,792. 00 Good $ 11000 . 00 1 Eager Beaver Trailer T1 1982 $ 81500 . 00 Fair $ 11000 . 00 1 Custom Trailer T2 1994 $ 10,334 . 65 Good $ 100 . 00 1 Owens OTT7000 Trailer T3 1990 $ 21634 . 00 Good $ 100 . 00 1 Snowco Trailer T4 1982 $ 11432 . 00 Good $ 100 . 00 1 Hydro-Seeder T5 1999 $ 3, 595 . 00 New $ 200 . 00 1 Utility Trailer T7 1993 $ 11500 . 00 Good $ 100 . 00 $ 68,500 . 00 Town Highway Superintendent Prepared by Gail H . Kroll c: \ t,3 \ 63datainventor\ nvsmte. \ Is 8 / 16 / 00 Page 2 Agenda No . 17 TB Mtg . 9 / 11 / 00 ITHACA Ithaca City School District Joan Lent Noteboom Town Clerk Town of Ithaca 126 E . Seneca St . Ithaca , NY 14850 August 24 , 2000 Dear Joan , I am in receipt of your copy of Resolution No . 61 regarding the voting machines owned by the Town of Ithaca and specifically the cost involved in moving one machine to the Caroline Elementary School . As the Ithaca City School District is dependent on your services to make our Annual Budget and Board of Election vote run smoothly , I would like to know if there is a possibility that the Town of Ithaca would continue to move a machine to the Caroline Elementary School for a fee which would cover town costs and be fair to all parties . I realize that this year moving the machine to the Caroline Elementary School was done under a one time deal , but the Town of Caroline is unwilling to move their machine from the Town Highway Department , and as this is a School budget vote I want to continue to hold the vote at the Caroline Elementary School . Please consider what a fair reimbursement to the Town of Ithaca would be for continuing to move the vcting machine to the Caroline Elementary School each year , and let me know an amount so I can continue working towards our goal of keeping our Annual elections running smoothly . As always I appreciate your efforts especially during this very busy past year . Sincerely , e 6� �-(� .� Debra Tudi Elections Coordinator ATTAC �IM,ENT W7 CITY OF ITHACA 14851 P.O. BOX 549 - 274 - 2121 NEW YORK TOWN . CEERK ° . S MONTHLY aEPC) RT TOWN OF ITHACA . -NEW YORK AUGUST , 2000 TO THE SUPERVISOR : AGENDA Ad 1 Pursuan _ to Section '23 , Subd 1 of the Town Law , I hereby make the fallowing statement of all fees and mcnevs received by me in connection with my office during the month stated above , excepting only such fees and moneys the application and payment of which are otherwise provided for by law : 2000 SPORTING LICENSES 2001 SPORTING LICENSES 18 . 00 MARRIAGE LICENSES NO , 00046 TO 00064 166 . 25 _- AGRICULTURE REPORT COPY AERIAL PHOTOS _ 6 _ MISC . COPIES 94 . 75 —_ COMPREHENSIVE PLAN _. ENVIRONMENTAL REVIEW MARRIAGE TRANSCRIPT 30 . 00 - NOISE ORDINANCE —_ 2 - RETURNED CHECK — CLERK 7 . 00 RETURNED CHECK — TAXES RETURNED CHECK — W & S 7 . 00 OPEN SPACE REPORT 1984 _ 1 OPEN SPACE REPORT 1997 5930 _-_ POSTAGE 1 SIGN ORDINANCE 3900 SIX MILE CREEK REPORT SUBDIVISION REGULATIONS TAX SEARCH 40 . 00 WETLAND GUIDELINES WATER & SEWER SEARCH ZONING MAP 4 ZONING ORDINANCE 34 . 00 A1255 TOTAL TOWN CLERK FEES 405 . 30 A1555 76 DOG ENUMERATIOiN' 76 . 00 A1556 1_ SPCA CONTRACT _ 349 ;90 A1557 SPCA IMPOUND FEES A2530 _ GAMES OF CHANCE LICENSES BINGO LICENSES BINGO FEES 10 . 46 A2540 TOTAL A2540 10 . 46 A2544 _ 76 LICENSES — 152 . 00 A2701 REFUND PRIOR YEAR EXPENS 20 BUILDING PERMIT 29440000 BUILDING PERMIT :EXTENSIN FOUNDATION PERMITS CERTIFICATE OF OCCUPANCY 50 . 00 TEMP . CERT , OF OCCUPANCY 15372 . 50 USE PERMITS -- - 2 OPERATING PERMITS 150 . 00 FIRE SAFETY INSPECTIONS ATTACHMENT # ,8 I' OWN CLERK ' S MONTHLY REPORT AUGUST, , 20100 ' PAGE, '2 1 SIGN PERMITS 62 . 00 1 ZBA AREA & USE VARIANCES 80000 ZBA ADDITIONAL MTG . FEE _ 1 ZBA SPECIAL APPROVALS 100000 ZONING SIGN APPROVALS B2110 TOTAL B2110 _ 4 . 254 . 50 SUBDV , REV . INI `l' IA .L APL . _ SUBDV . REV . PRELIM . PLAT SUBDV . REV . FINAL PLAT SBDV . REV . PLAN REAFFIRM SITE PLAN INIT . APL . FEE _ SITE PLAN PRELIM . PLAN 3 SITE PLAN FINAL PLAN 300 . 00 ADD . MTG . FEE AGENDA PRO _ ASS . MTG . FEE P . H . PROCE B2115 TOTAL B2115 300 . 00 SUBDIV . REV . INSPECTION SITE PLAN REV . INSPECTIN _ SUBDV . PRELM . REV . DEPOS SUBDV . FIN . REV , FEE DEP SITE PLAN PREL . FEE REPO SITE PLAN FIN . FEE DEPOS BP615 TOTAI, BP615 Paid to Supervisor for General Fund 993 . 66 Paid to Supervisor for Part Town _ 41554 . 50 Paid to NYS DEC for 2001 Sporting Licenses 327 . 00 Paid to County Treasurer. for Dog Licenses 109 . 60 Paid to Ag & Markets for Dog Licenses __ 24 . 00 Paid to NYS Health Department for Marriage Licenses _._ 213 . 7.5 Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total I? isbursements 6 , 222 . 51 SEPTEMBER 1 , 2ii00 rA-�c--"�e� z., 6`�LJC .Vr,�� SUPERVISOR STA 'T' E OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA ,LOAN LENT NOTEBOOH , neing duly sworn . says that she is the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and Honeys received by her during the month above stated , excepting only such Fees the application and payment of which are otherwise provided for by law . Subscribed and sworn to before me this DEBORAH KELLEY Notary Public, State of NewYOrk Tewn Clerk ` — s No . 01 KES025073 day cf 1 6� Au2 tified in Schuyler County � �� �� �0 A Commission E;cpires May 17. 20 00 <T M o r.- �,O �t oNM v, Mt�- a 9tt !*iosr` 00000000 N- N O �G 40 Ott N V'y .--i 64 64 6A Gor- (A 64 6fi 6014 6A 69 C oo �roa0000 �t oocn000000 K, O � v , 6 Vi00006 v-; 0 c 00 ar O, M o r - o TZT .o M �t q M to 4w O c•i L ;L4 CQ O Q; 6s'> 64646g64bolk Goqcry64 64 C ° tr or1 tr) o Vl 0 0 � CD v O o o r CN o fl r fi 9 Ki "7 r`- ON r"- a ,r. h 7 Qti y' Q; 64 64 O 64 6R 64 64 6R 604 6R b O O b 0 0 O O O O O � y� O O ;� 0 0 0 0 0 0 O L 7 O 00 .A to 7 w s r N C9 •ri (� V) 0 r` tir M m d' V1 to QL Q w FA 04 603 6R 64 64 64 64 64 al '" vy r o � M k4i ER 64 64 &C� Ei} 69 64 6R EA O O O y O p , 134 i , , , , , O h � z 0 = M O _ V•, XWO o �✓a `� r` � (� Gorr 69 64 cn 604 69 69 64 65 C .O a o 0 CD 0 0 o v: o 0 C; N C V7 00 C 64 64 63 Goe� 604 6A 6fr K, 0'v O✓ 00 try O m O O J . G fl M O — 00 =Y• to ON - O O Q M V Gorr 69 Eft (A 64 64 609 69 64 W2 0 0 O O O O O O O O O O 0 0 0 0 0 0 O e N & � 00 t - 00 t' +G O, t - k - M A P O •� O W Ff? 6H 69 604 64 604 69 69 6G L V> C o 0 0 0 � to T7 --� 00 C� to M M T 00 0 4'.i ,� •a .a 1..., `,G C'" Q-. V'l V-1 v; Cl 00 N ?% to CA �D O �p _N N .-. N N ,-. Gt l- O ri Gorr ER 65 6fi bR Ffi rQ09 64 yy es e+ .c q L L 6 c a q# +° 4d4 CL ne �ujiaunc � � � t , Gn � d � e � oN C K1 O T O in O �'•• �'� ' O Ln O� V1 v1 O C. O Q` N c*1 C &S GA G�t 604 Fs Cs GS GOEI V) E04 Fn css �c �` 9• Q. v y ® cV U e i ti z o o (1) 0 U o n w Q � w x a" 4b , o a c s H ij a v W r c r Olt in in m 4tT in in in in v o U o a on Q Q ;r N C N .n '^ clyOF ] T� 9> TOWN OF ITHACA 9 '"� 1B21, o�� 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 w , TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 MEMOINND UM TO : Joan Noteboom Agenda item : 5!A.. Cc : Town Board DATE : September 5 , 2000 FROM : Lisa B . Titti SUBJECT: Network/Record Specialist's report to Town Board Records Management Program ,The Records Management Advisor Board Committee has not met since January . Next meeting is cheduled for September 19'h to discuss new Record Management Center, email and computer olicy , and web site design . echnology related issues The Town 's website has been updated with the Town Board minutes and agenda . Our web designer, Mike O ' Cello , had a chance before the move to add new features to the site ; which were recommended by department head staff. Visitors to the site can download forms such as Application for Development Review , etc . Other additions to the site are maps , information on Planning and Conservation Boards , the latest Town newsletter, and pictures of the New Town Hall . The site had not been updated since mid July due to our move and delays in establishing our Internet access . Carrie Whitmore and I have been trained on how to make updates to the pages so that pages can be edited in a more timely manner. Board members are encouraged to visit the site at www . town . ithaca . ny . us . I look forward to comment and feedback regarding content and design . Email and Internet access for staff has been established on the network . Department Heads have been given worksheets to indicate which of their staff should have particular access to these services along with file sharing . As has been discussed in Department Head meetings , this process is a fluid ; changes can be made at any time . The last portion of the network to be established is moving data from the local machines on to the server for sharing , security and backup . The directory structure is being created based upon onversations with staff and advice from the R . M . A . B . Agenda Item 15b HIGHWAY DEPARTMENT' S MONTHLY REPORT, AUGUST TOWN OF ITHACA TOWN BOARD MEETING, SEPTEMBER, 2000 Renwick Drive Bridore The Renwick Drive Bridge is nearing completion. The decks have been poured and Silverline Construction is working on the railings . The Bridge will be open by the end of the month . Renwick Heights Road Renwick Heights has been paved . The finishing touches need to be put on the road to complete this project . The seeding needs to be completed and a few concerns (from residents) need to be addressed before we are through . Tareyton Drive Tareyton Drive project has gone very well . It is a little worrisome when a project goes this smoothly because you are waiting for the other shoe to drop . The residents have been generally pleased with the work we are doing on their road. Park Lane Storm Water Management We are moving up Park Lane and will be making connection this fall . This connection will split the storm water when we have high flow situations . We will be contracting out the portion of this project that is located at Route 79 . Warren Road Tompkins County Highway Department has not completed Warren Road . Ward said that they plan on having the top on Warren Road soon, then they will be able to do the striping . They also plan on raising the school cross walk slightly and painting the speed limit in the road . Upcoming; Projects Tareyton Drive, Park Lane, and finishing touches on Renwick Heights Road will be worked on during the September . We have several training sessions scheduled for September — Defensive Driving, Driving Evaluations, and Supervisory training . The Engineering Department is completing the final grading plan for Iacovelli Park . Lay out of the future play lawn and basketball court area will then be done on site so we can continue the grading and filling in those areas . ATTACHMENT # 9 Agenda Item 15b ■ Park Mowing ■ ROW Mowing ■ Ditching ■ Jet Rodding ■ Water and Sewer Repairs ■ Town .Hall Plantings Town Engineer' s Report for 9/11 /00 Town Board Meeting EARTH FILL PERMITS A letter permit allowing a fill site on Burns Road to be restored after fill was placed without a permit was issued to Bill Hilker. . WATER PROJECTS Integrated Water System Final project planning and design work on improvements for the integrated water system is on hold until completion of the revised SCLIWC agreement. SEWER PROJECTS The SJS partners are continuing to work on the revised agreement. The Town Engineer has been working with the other municipal Engineers and the SJS attorney on technical details of the agreement. The City of Ithaca has provided an enumeration of the projects on jointly used Intermunicipal sewer mains that have been completed since 1997 . The Town Engineer has received some of the additional detail requested regarding these projects to allow a recommendation to the Town Board regarding financial participation in these projects and is in the process of reviewing the information . TOWNHALL The Town of Ithaca has officially occupied the new A Town Hall at 215 North Tioga Street. All Construction Contracts have received notice of substantial completion and most of the punch list items have been completed. The general contractor for the Post Office continued to make slow progress on the Post Office Project. Completion of that work is expected this fall. C:I RPTSENGR I ERPT0008.R EP ATTACHMENT # 10 r Agenda Item # 15 (d Planning Director's Report for September 11 2000 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. August 22, 2000 Meeting: Cortright Subdivision (for Black Diamond Trail), 653 Elmira Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No . 35-1 -18, consisting of 47.758 + / - acres, into two parcels, resulting in a 45 . 141 + / - acre parcel and a 2. 617 + / - acre parcel. The purpose of the subdivision proposal, submitted by the New York State Office of Parks — Finger Lakes Region, is to provide land for the future Black Diamond Trail. The larger parcel consisting of 45 . 141 + / - acres is primarily undeveloped stream bottomland (Cayuga Inlet) and will be held by the New York State Parks for the recreational trail project, the smaller parcel will be retained by the current owners and continue to be used as a residence. The project site is located at 653 Ehrnira Road, R-30 Residential and Business "C" Zone. Sally A. Cortright, Owner; NYS Office of Parks — Finger Lakes Region, Applicant; Sue A . Poelvoorde, Agent. Cornell Plantations Office Relocation, 130 Forest Home Drive: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative Recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed office relocation of Cornell Plantations into an existing building at 130 Forest Home Drive, Town of Ithaca Tax Parcel No. 66-1 -6, Residence District R-15. The existing commercial businesses on the first floor will be replaced with Cornell Plantations staff offices . The four existing residential apartments will remain unchanged. Modifications include minor interior changes to the first floor and exterior site changes. Cornell University, Donald Rakow, Owner/ Applicant; Trowbridge & Wolf Landscape Architects, Agent. September 5, 2000 Meeting : Sam Peter Furniture Store Addition, 1083 Danby Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed addition to Sam Peter Furniture Store, located at 1083 Danby Road, Town of Ithaca Tax Parcel No. 43-1 -5, Business District "C" . The addition includes an expansion of 196 + / - square feet on the first floor and 1634 + / - square feet on the second floor to be used as additional stock room space. Sam Peter, Owner / Applicant. Paleontological Research Institution — Museum of the Earth, 1259 Trumansburg Road: The Planning Board granted Final Site Plan Approval for the proposed Museum of the Earth, Paleontological Research Institution's new public educational and exhibit facility . The new museum will be an 18,000 + / - square foot, two-story expansion partially below ATTACHMENT # 11 grade. The project site is located at 1259 Trumansburg Road (State Route 96) on Town of Ithaca Tax Parcel No . 24-3-3 . 1 , Residence District R-30. Warren Allmon, Executive Director, Paleontological Research Institution, Owner/ Applicant; T. G. Miller, P.C., Engineers and Surveyors and Weiss-Manfredi, Architects, Agents. Cornell University — Baker Institute Expansion, Hungerford Hill Road: The Planning Board considered a revised Sketch Plan for the proposed expansion of the James A. Baker Institute for Animal Health at Cornell University, located on Hungerford Hill Road on Town of Ithaca Tax Parcel No. 61 -1 -7, Residence District R-30. The proposed 40,500 + / - square foot expansion will have three floors and include new laboratories, offices, mechanical equipment, and a new 100 seat lecture theater. Modifications to the parking lots and walkways are also proposed. In addition, old laboratories in the existing main building would be renovated for future laboratory use, and other recovered space would be used for library holdings, meeting rooms and offices . Cornell University, Owner/ Applicant; T. G . Miller, P. C., Agent. CURRENT PLANNING DEPARTMENT PROTECTS The following are accomplishments or issues that have been dealt with over the past month. SEOR Reviews for Zoning Board : Three SEQR reviews for the Zoning Board were done since the August report: (1 ) Sam Peter Addition, authorization to enlarge a non- conforming building, 1083 Danby Road, Business "C" District; (2) Cornell Plantations office relocation, special approval, 130 Forest Home Drive, R-15 Residence District; (3) Ithaca Airline Limousine, authorization to replace a storage building and install a diesel fuel tank on a non-conforming property, 615 Five Mile Drive, R-30 Residence District. Codes and Ordinances Committee: The Committee met on August 23, 2000. The agenda included: (1 ) a report on the July 26' field trip to business zones in the Town; (2) a final discussion regarding the business zone chapter in the Zoning Ordinance, as well as additional zoning map changes for business areas; (3) initiation of review of the draft Zoning Chapters (Sept. 15, 1999), focusing on setting an approach for the review and what the next steps would be, and then beginning discussion of Section 2309 (formerly Section 46b) regarding site plan modifications; and (4) a brief update on Planning Department work regarding mapping of creeks in conjunction with the draft Water Resources Protection Ordinance. The next meeting is scheduled for September 20, 2000, Capital Projects Committee: The Committee met on September 6, 2000. There was a brief report on a workshop on capital budgeting that was sponsored by the State Department of Audit and Control. The focus of the meeting was a discussion by a representative from the Cornell Local Government Program regarding a software program and manual which they are developing to assist small communities initiate capital planning programs. The Committee agreed that this was potentially useful to the Town of Ithaca . There may be an opportunity for the Town to work with Cornell as a demonstration community to test the new software. Finally, there was discussion about how to incorporate 2001 proposed capital projects into the upcoming Town Board 2 t Budget discussions. It was agreed that project description forms that had been prepared by Department Heads and reviewed by the Committee would be submitted along with the Budget worksheets. The Board will be able to refer to the project descriptions during the Budget review. The Committee agreed to cancel the October and November meetings (during Budget review) . The next meeting is tentatively scheduled for Wednesday, December 6, 2000 to plan a calendar and organize for the preparation of a long range capital improvement plan. North Campus Gateway Committee: The Committee met on August 8' and August 301 ', 2000 to continue discussion of alternative improvements for the Gateway. In addition to modifications in the Thurston / Waite Ave. area, the focus was on a new link at the A Lot parking area. Traffic models were prepared to evaluate potential impacts on other intersections . The benefits of a new A Lot link would be reduced traffic on Helen Newman Road, in Forest Home, and on Jessup Road . The model indicated minimal changes at Community Corners in Cayuga Heights . Cornell would have to look at ways of making this link affordable. The next meeting is tentatively scheduled for October 3rd 2000 to review additional model results and to discuss future steps necessary to advance a Gateway proposal. ITCTC Freight Study: The Freight Study Sub-committee met on August 28, 2000 to interview a consultant who had submitted a qualifications statement and a study proposal. Based on the interview, the Sub-committee will forward a recommendation to the ITCTC Planning Committee at the upcoming meeting on September 19' to hire this consultant to conduct the Freight Transportation Study. PDR Grant Application : A grant application for funds under the NYS Clean Water / Clean Air Bond Act and Environmental Protection Fund was completed and submitted to the State Dept . of Agriculture and Markets for the Town's agricultural easement (PDR) program. The grant request is for $119,625 in State funds with a local match of $39,875 (25 % ) . The application includes the acquisition of an agricultural easement on one property consisting of 129 + / - acres . Announcements of grant awards are scheduled for late this year or early in 2001 . 2001 Budget: 2001 Budget worksheets are being prepared for submission to the Supervisor and Budget Officer, which will be incorporated into the Supervisor's tentative proposed Budget. Departmental meetings on proposed worksheets will be held during the week of September 11 " Filename: 17p1an\ townbd \ tpreport0900.doc 3 Agenda # I 5e. TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OFAUGUST 2000 MONTH YEAR TO DATE TYPE OF PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SINGLE FAMILY ATTACHED 2000 0 0 0 0 RESIDENCES 1999 0 0 0 0 SINGLE FAMILY DETACHED 2000 2 267,000 14 2284,000 RESIDENCES 1999 2 186,000 10 936,000 2000 0 0 2 2209000 TWO FAMILY RESIDENCES 1999 0 0 1 1603000 2000 2 10,700 6 332527 RENOVATIONS 1999 5 99,000 19 402,000 2000 0 0 1 5,600 CONVERSIONS OF USE 1999 1 81850 2 12,850 2000 5 143,350 15 3882850 ADDITIONS TO FOOTPRINT 1999 1 80,200 7 201 ,197 2000 0 0 6 196275000 MULTIPLE RESIDENCES 1999 0 0 9 237059146 2000 1 Courtside knee walls and benches 10,000 4 560,800 BUSINESS 1999 1 7507000 7 2,1362793 2000 0 0 0 0 AGRICULTURAL 1999 0 0 0 0 2000 0 0 0 0 INDUSTRIAL 1999 0 0 0 0 I Renovations to IC Campus Center Dining 599, 157 1 Renovations to IC Towers Dining 1363831 1 Renovations to IC Terrace Dining 95,648 2000 3 831 ,636 17 4,605,808 EDUCATIONAL 1999 1 43000,000 13 10,0053670 1 Demolish accessory building 500 1 Roof and porch repair 8,000 1 Deck 4,000 MISCELLANEOUS 2000 3 12,500 38 2,981 , 163 CONSTRUCTION 1999 15 45,250 29 378,723 TOTAL NUMBER OF 2000 16 12753186 103 1227062748 PERMITS ISSUED 1999 16 5, 1695300 97 162938,379 TOTAL FEES 2000 16 27280 103 17,875 RECEIVED 1999 16 3,870 97 217035 Date Prepared: September 5, 2000 Dani L. Holford Building/Zoning Department Secretary ATTACHMENT # 12 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 40 1 . 111 Briarwood Drive - new two-family dwelling. 2. 118 Bundy Road - 12' x 14' room addition. 3 . 109 Briarwood Drive - new two-family dwelling. 4. 200 Forest Home Drive - repair barn. 5. 200 Forest Home Drive - repair floor joists (cellar) first floor. 6. 215 North Tioga Street - renovation to office building - temporary. 7. 654 Coddington Road - replace roof over picnic area. 8. 929 Coddington Road - 24' x 24' detached garage. 9. 44 Dove Drive - replace patio door and repair water damaged framing. 10. 835A Taughannock Boulevard - remodel bathroom. 11 . 176 Seven Mile Drive - patio sunroom addition. 12. 301 Maple Avenue - repair fire damaged apartment. 13 . 229 Summerhill Drive (units #2, #8) - new 8 unit multiple dwelling - temporary. 14. 14 Dove Drive - 1 ,600 sq ft + building addition. 15 . 11 Lagrand Court - modify front porch/entry. 16. 798 Dryden Road (CU) - outside storage bins. 17. 798 Dryden Road (CU) - renovation of garage - temporary. 18. 229 Summerhill Drive (units #2, #4, #8) - new 8 unit multiple dwelling - temporary. 19. 407 Summerhill Lane (units # 1 , #2, #4, #7, #8) - new multiple residence - temporary. 20. 229 Summerhill Drive (units #2, #3, #43 #8) - new 8 unit multiple dwelling - temporary. 21 . 327 Blackstone Avenue - new single-family home - temporary. 22. 798 Dryden Road (CU) - pole barn (addition to existing) - temporary. 23 . 12 Peachtree Lane - new single-family home. 24. 12 Peachtree Lane - 26' x 28' detached garage. 25 . 107 Conifer Circle (Linderman) - new 8 unit multiple dwelling - temporary. 26. 104 Conifer Circle (Linderman) - new 8 unit multiple dwelling - temporary. 27. 103 Conifer Circle (Linderman) - new 8 unit multiple dwelling - temporary. 28. 1010 Ellis Hollow Road - Burger King restaurant - temporary. 29. 315 Pine Tree Road (P&C) - supermarket building expansion and renovations - temporary. 30. 153 East King Road - remodel bathroom and hall. 31 . 229 Stone Quarry Road - residential building addition - temporary. 32. 223 Snyder Hill Road - existing two-family residence. 33 . 229 Summerhill Drive (units # 1 , #2, #32 #4, #52 #62 #8) - new 8 unit multiple dwelling - temporary. 34 . 407 Summerhill Lane - new multiple residence - temporary. 35. 14 Saunders Road - new single-family home. 36. 101 Conifer Circle - new community building for multiple residences - temporary. 37. 953 Danby Road (IC) - renovations to Campus Center dining facilities - temporary. 38. 953 Danby Road (IC) - renovations to Terrace dining facilities - temporary. 39. 229 Summerhill Drive (units # 148) - new 8 unit multiple dwelling - temporary. 40. 167 Seven Mile Drive - new single-family home with attached garage. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 2000 - 140 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1999 - 108 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 4 1 . 835B Taughannock Boulevard - building code - abated 2. 106 Pinewood Place - property maintenance - pending. 3 ' Comer of Trumansburg and Hayts Roads - signage - abated. 4. 654 Elmira Road - building code - pending. From June 2000: 1 . 277 Burns Road - fill - pending. 2. 3A Vista Lane - property maintenance - pending. 3 . 654 Elmira Road - building code - pending. 4. 165 East King Road - fill - pending - wetland issue addressed by Army Corp of Engineers. From May 2000: 1 . 703 Hudson Street Extension - noise - pending. From September 1999: 1 . 703 Hudson Street Extension - noise - pending. From April 1999: 1 . 172 Calkins Road - property maintenance - $200 fine imposed - abatement deadline extended to 4/19/00 - court date 5/3/00. From May 1998: 1 . 155 West Haven Road - building code - application pending. 2. 220 Haller Boulevard - building code - pending. ,217rom March 1998: 1 . 124 Haller Boulevard - building code (illegal apartment) - pending. (apartment occupied by family member) From February 1998: 1 . 803 Coddington Road - building code (illegal apartment) - pending. (apartment vacant) 2. 611 Elmira Road - building code (illegal apartment) - pending. (apartment vacant) From January 1998: 1 . 110 Winston Drive - building code (illegal apartment) - pending. (building vacant) From October 1997: 1 . 1447 Tmmansburg Road - building code and zoning violation (illegal apartment) - pending. (apartment vacant) From May 1995 : I . 1 152 Danby Road - zoning and building code - pending legal action. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2000 - 35 TOTAL COMPLAINTS LNVESTIGATED YEAR TO DATE, 1999 - 36 TOTAL FIELD VISITS THIS MONTH - 115 Uniform Building Code - 97 Local Law and Zoning Inspections - 13 Fire Safety - I (apartment [8 units]) Fire Safety Reinspections - 4 (3 apartment buildings, I mixed use [with 5 businesses and 4 dwelling units]) Fire/Emergency Occurrences - 0 Fire Occurrence Reinspections - 0 4 TOTAL FIELD VISITS YEAR TO DATE. 2000 - 773 TOTAL, FIELD VISITS YEAR TO DATE. 1999 - 657 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE. 2000 - 5 TOTAL SIGN PERMITS YEAR TO DATE. 1999 - 6 ZONING BOARD OF APPEALS CANCELLED O O � co N rn N o°\o CO 0) LO O O (y CO (O W N O � O O ct O W M t� Lo (D co V CO CO co LO CO O O M (n co m V O 1 I� Lr) M O d O �7 M W .- r O z D LO I�r _ o W co O O (O V M (D O� (o V N O CO O O (D M N 0) O z W 0) Lo (0 co co 00 O ((p � M M Ct N O O M O d d O �- LO co V O Ln M C O X '- N J 69 EA r Q 69 EA 69 69 cn F- W O O O M [� O O O o 0 O N C c0 V CD M I� W V, N co M V, C7 co cco � O N 0 O � ( c- CV r t() QM O V CO CO c0 r Imo() � � _ r z fair N '�r N`i (» EA 0 z � DO vN O W o � co O Nq 0 � � N O co O C6 LO o 0 cl) 0N (d v o� ( L N (9)W O ( ) N M ,a M M Z W x W W 0a b9 (79 � .- 0 � o 0 0 0 � (o LO T- co N °�° chi v (o (o M LL CO r -W cc) cc) o 0C )i `- c 06 � m r LO vv N rn o° cc) co o (� LL Z � � N (M4 LO ON a) O O 6H Eii 6H 69 69 69 E9 W U z O ° o p w o m m W U U a° co lZil U U w Q Q w w � o a 0 N wo 0 0. 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U C4_ 0 n MwX Boa WMaw C9 J > as a U i W LM (o (� o co , � 0 441 U) U) O O ' > W (D (D o W (D (�f W X � r W a w U J W ` Z I _ (fl (» Es WO too oo (�D � o � � rn (D v U) O co O p (7 (7 Op ONI� O � (D LO LO W C O0 N0r� OV L (� N O E9 C9 69 (fl ffl 69 (fl call LLJ O p z O w N O O (') z W U ° o co m 2 o j M w oZ U W Z m W Ua W U Z U W Q J Q _0 5 g � m � `° > z P U ap W nW, wW � Z _gm Cd z _ZZ � J Zj Z W � 06z W� W 06 z OW I� Q z � WQCL � � W F" Q z (L z WXZ UW z Wm � w Z W � � aW WLL Z H � � WW z v=i O CO � U > o � U > w D 0 Q D 0 0 v > ma0 � � ma0 0o w o W w z m a J W 1 Town Board Meeting 9/ 11 /2000 Agenda Item Number 15 (g ) Human Resources Specialist Report for August, 2000 Personnel Committee : The June meeting minutes are attached for your review . In July the committee discussed the Retiree ' s health insurance contribution levels . It was decided to recommend only adding another level which would change the top level from 25 and over paying 50 % to 25 — 30 years pays 50 % and over 30 years pays 25 % . The committee also discussed the possibility of having retirees who have family coverage convert to 2 individual plans . This would create savings for both the retiree and the Town . The committee was concerned that this might cause problems if the insurance company ever found out . This will be proposed to John Barney for his opinion . Since the committee meeting I have spoken with the Univera representative questioning this practice . She did not recommend it since the application does ask for employment date and is signed by the person stating that the information is true to the best of their knowledge . If Univera detected this error then their coverage would be denied back to the date of the application for individual coverage . Therefore , this practice isn 't recommended at this time . Safety Committee : Nothing to report since the committee did not meet in August . The committee will begin meeting again in September. Wellness Program : Nothing new to report . The Wellness Fair has been scheduled for October 27 , 2000 . More information about the Fair will be put in your boxes as the date nears . Please feel free to come to any of the locations and get your blood pressure or body fat analyzed . At this time Univera is unsure whether they will be able to give Flu shots at that time . There has been a shortage in the cerium this year. Training and Development : Defensive Driving training has been set up for both highway and town hall staff for October. Highway employees will have a trainer ride with them and evaluate them . Then the entire group will participate in the 6-hour refresher course , with highlights from the ride along . Town Hall employees have been offered the 6- hour refresher through an instructor from TST- Boces . Employees who drive the Town vehicles will be paid for in full . Other staff opting to take the course will be required to pay Y2 of the $40 cost . The 6- hour refresher is good for 3 years worth of savings on their insurance . Copies of the certificate will be submitted to our insurance carrier also . There is a very slight chance the Town will see any reduction in their auto premiums since the town ' s insurance is based on the vehicle and not the driver like private insurance is . The savings will come from fewer accidents with Town vehicles . ATTACHMENT X614 Personnel — Civil Service : I spent a great deal of time working on salary projections for the budget and meeting with Department Heads and Supervisor Valentino , regarding the projections . I also attended SCLIWCIs Personnel Committee meeting in August when they were discussing the 2001 salary projections . I have sent out the Payroll Certification for July . As per County Civil Service this year is the last year the Town will need to certify twice . From now on the Town will only need to send a payroll certification in January to reflect the new pay raises . I will also need to send with the certification the resolution from October approving the employee wages for next fiscal year. I have asked SCLIWC to pass the wages as a separate resolution from the budget in order for the Town to ratify their salary resolution . Commercial Insurance : Ithaca Agency has been asked to quote the Town on some other insurance coverage . These include a group life insurance and group supplemental disability insurance . As the quotes come in the information will go to the Personnel Committee for their recommendation to the Town Board . Workers' Compensation : There are no changes on the status of the employee out on Workers ' Compensation at this time . The only other claims have been no lost time claims only medical bill claims . The end of year audit has been scheduled for September. Any premium adjustments will need to be made in October after the audit is completed . Disability Insurance : There is nothing new at this time . Health Insurance : I have met with the Town ' s Univera representative in regards to changes coming down for our January renewal . I am hoping to have the 1 /2001 rates available for the October meeting , so that the Board can review the premiums prior to the open enrollment period in November. The Board will also need to address the issue of paying 100 % of the premium at some point . The Univera representative will be at the Wellness Fair in October to address any questions and cover what new changes will be happening with the January 1St renewal . Submitted By : Judith C . Drake , PHR Human Resources Specialist 1 FINAL FINAL FINA Town of Ithaca Personnel Committee Meeting June 21 , 2000 12 : 00 Noon At the regular meeting of the Personnel Committee for the Town of Ithaca , Tompkins County , New York held at the Town Hall , 126 E . Seneca St . , Ithaca , New York , there were present : Members : Supervisor Catherine Valentino ; Councilman William Lesser; Councilman Ed Conley ; Dani Holford , Senior Typist ; . Absent : Larry Salmi , Heavy Equipment Operator, Support Staff: Judith C . Drake , PHR , Human Resources Specialist Others : Paul Tunison , General Manager, SCLIWC ; Larry Parlet , Administrative Manager, SCLIWC ; Joan Noteboom , Town Clerk Call to order: 12 : 10 Review Minutes of May 24 , 2000 Meeting . Approved as read . Persons to be Heard : None . Agenda Item #4 : Comments from Members Concerning AFLAC The Committee discussed the AFLAC proposal . The consensus was that the policy does not cover as much as it should . Mrs . Drake suggested that the brochure be given to all employees . The persons interested should contact the Human Resources Office . The employee will pay 100 % of the premium . If there is the minimum of three employees enrolled the Town of Ithaca could initiate a group with AFLAC . Agenda Item #5 : Discussion of Comparison of Retirees ' Insurance Percentage . Mrs . Drake handed out copies of the Comparison of Retirees ' Insurance Percentage . She explained that she had compiled some information from other municipalities . Mrs . Valentino asked what Mrs . Drake ' s analysis was as to how the Town of Ithaca compared with the information gathered . Mrs . Drake said that some of the municipalities were good , some bad . She said the Town compared good in some instances and bad in others . The Village of Cayuga Heights pays 2 FINAL FINAL FINA 75 % for both individual and family , which is a pretty high percentage . The Town of Caroline , the employee has to have 20 years of service . She asked them "what is the percentage if the employee does not have 20 years of service? " They said they have not had the problem . Councilman Lesser asked how long does the sick time cover the health insurance premium . Mrs . Drake said that it depends on the employee . She could not give an answer to that but we do have a retiree who retired in 1992 and according to our calculations , her insurance will be paid through next year. It depends on the circumstances . She had a large number of sick hours accrued . It also depends on the insurance premium . Mrs . Drake said that a lot of the municipalities surveyed use sick time at 100 % until it is used up . We don 't do that. If their portion is 50 % then we use that 50 % out of their sick time balance , and the Town still pays their portion . So it helps stretch the sick time balance . In Dryden the retiree uses their sick time , then the retiree pays100 % . Lansing does the same thing but then the Town pays 85 % for individual coverage plus 65 % for family coverage . Supervisor Valentino asked if we pay anything for family coverage . Mrs . Drake explained that the Town of Ithaca retiree pays 100 % of the difference between individual and family coverage . At present the amount is about $250 a month . The City of Ithaca employee pays 100 % after the sick time is used up . Councilman Lesser asked if Mrs . Drake had done an analysis of full benefits and pay package with other towns . She stated that it was done in 1998 for 1999 . We received other Personnel Manuals or union contracts and looked at things such as vacation , sick , personal time , other major benefits and did a comparison . Supervisor Valentino stated that it is done about every three years to keep the Town of Ithaca competitive . Mrs . Drake offered to give Councilman Lesser a copy of the comparison . Councilman Lesser asked if the comparison was taken into consideration when wage scales , benefit package are established . Mrs . Drake said our wage scale changed for 1999 , 2000 , 2001 . That was a full comparison with other municipalities . Those numbers were drawn together and were discussed by Mrs . Drake and Supervisor Valentino , Councilman Lesser asked when the Town is considering changes , what emphasis is placed on salaries , wages compared to benefits , is there a general feeling about what the people would rather have? Mrs . Drake said basically what we are trying to do with our wages is to stay within a certain level with Tompkins County , which is our main competitor especially at a secretarial level where we compete with them the most. We don ' t want to fall as low as the City or the surrounding counties which are much less than Tompkins County . We did the comparison more to see where we were lacking . Some of the positions were as low as the City . We brought up the levels , especially the lower levels , up a great deal . We will be starting that process at the end of this year, getting union contracts seeing where they are . We are on the same cycle as the City and County with establishing their union contracts . Supervisor Valentino explained that when we did the Personnel Manual , which took some time , we held meetings with the employees to get their input on the benefits we are providing and the classification system . We had a consensus that employees were satisfied with what we are offering . 3 FINAL FINAL FINA Now it is a matter of maintaining it . Mrs . Drake said the one benefit that has changed the most often is the vacation policy . Also the health insurance changed due to budgeting for the most economical system . Supervisor Valentino asked Mrs . Drake if she is recommending any change in the percentage we are paying for retirees . Supervisor Valentino explained that a lot of study went into the present percentages , and was changed gradually so it would not effect retirees suddenly . We did not get complaints from the retirees who were already on the plan or the new retirees . Mrs . Drake said that if a change is made that would be better for the retirees , it would be to make this percentage also based on family coverage . If someone has 25 years of full time service there portion is 50 % . The way the policy reads now they pay 50 % of the individual policy plus the difference between the individual policy and family policy , if they need a family policy . It could be as much as $400 a month for a retiree to be paying . Where if they take 50 % of the family policy , that is only $200 they would have to pay . Mrs . Drake explained that the Town is coming into a period where the retiree has not only a spouse but a dependent child or dependent grandchild . It is not as simple as if the retiree has only a spouse . The retiree and spouse could each have individual policies but if there is a dependent child they have to have Family Coverage . Councilman Lesser asked if a family policy covers anything more than the retiree himself. Mrs . Drake said that we have looked at individual coverage and spousal coverage , it is not feasible because we have so many families . What it would do would make the individual policy less expensive but would make the family policy more expensive . Councilman Lesser commented that we are indirectly providing some family coverage benefits . Mrs . Drake explained that family coverage is any legal dependent . Councilman Lesser asked if Mrs . Drake could do a comparison of what the cost if we paid different percentages , how many employees will be retiring , make a projection of retirees ' coverage . Supervisor Valentino said she and Mrs . Drake could discuss different scenarios . Councilman Lesser suggested a ten year period for the projection . Mrs . Noteboom asked if a statement could be put in the Personnel Manual concerning the late payment of health insurance premiums by retirees . Quite often Mrs . Drake has to remind certain retirees , who are several months in arrears , of their obligation to pay the premium . The committee discussed methods of insuring that retirees would pay in a timely fashion . A statement of policy , or in the Personnel Manual , could be made that if the retiree does not pay in 60 days the insurance could be cancelled without further notice . "The Town reserves the right to cancel any person ' s insurance for accounts 60 days past due" could be inserted in the Personnel Manual . This will also be added to the COBRA section . Supervisor Valentino asked if there were other items that should be brought before the Committee . I 4 FINAL FINAL FINA Mrs . Holford stated that she had gotten complaints about the vacation accrual . Some employees complained because at the beginning of the year they use their vacation and now they have to accrue more so that they can take vacation . It is a hardship to plan a vacation like this . Mrs . Drake explained that if the employee needs extra time for an anticipated circumstance , they can get approval to use the extra time from their Department Head . The Department Head gives Mrs . Drake a letter stating approval of the extra time . The Town is flexible in their enforcement of policies regarding vacation time . Mrs . Noteboom mentioned some propositions for the future consideration by the Personnel Committee . We are getting more young people with children . Could we institute an option where the employee could " bank" money if they knew what child care would cost them for the year and get a tax advantage . Possibly a flex benefit program . Mrs . Drake stated that the City has a child care policy that pays the employee for child care in pre-tax dollars . We have looked into a flex plan policy but the administrative costs are high . At the time , there were not enough people interested to make the costs feasible . She said that she would be more than happy to research those again if the Committee wanted her to look into it . Mrs . Noteboom said there was a second item she would like to mention for the Committees ' consideration . Is there a disability group plan , supplemental insurance , or some other plan that the employee could pay for that would cover disabilities . Mrs . Drake said that she was going to check with our insurance carrier to see if we could get something with a little higher standard . The employees cannot pay more than 60 cents . It would be a Town cost. Mrs . Noteboom said that she meant a supplemental insurance that could be paid for by the employee . For a group , the rates would be less . The State policy does not pay more than $ 170 per week . A higher paid employee , on an extended disability period with little sick time , would find it inadequate . Supervisor Valentino asked how sick time effects disability . Mrs . Drake stated it would be separate from a supplemental policy . Now , if a person has sick time it is used to get a full paycheck . Mrs . Noteboom stated that she was referring to a policy that could be purchased through the Town as a group at no expense to the Town . The payment would come to the employee directly and not involve the Town . This type of plan would be less expensive if purchased through a group . It could be offered as an option to employees the way Deferred Compensation is offered . Meeting adjourned at 12 : 55 p . m .