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HomeMy WebLinkAboutTB Minutes 2003-01-13^ Regular Meeting of the Ithaca Town Board ' I Monday, January 13, 2003 ' 215 North Tloga Street, Ithaca, NY AGENDA 1. Call to Order 2. Pledge of Allegiance 3. Report of Tompkins County Board of Representatives 4. Report of Fire Commissioners 5. 6:00 p.m. - Persons to be Heard 6. Discussion of SPCA Dog and Cat Control Contracts 7. Consider Approval of Project to Replace the Primary Settling Basin Collection System at lAWWTF 8. Consider Supervisor's Appointments to Boards and Committees ' 9. Consider Approval of Year-End Budget Modifications and Transfers 10. Consider Authorization to Apply for Grant Funding from the New York State Archives and Records Administration 11. Consider Confirmation of Arrangements and Appointment of the Attorney for the Town for the Year 2003 12. Consent Agenda Items a. Approval of Town Board Minutes b. Town of Ithaca Warrants c. Bolton Point Warrants d. Designation of Official Newspaper e. Designation of Official Depositories of Town Funds f. Official Bonds of Town Officers and Employees g. Designation of Voting Delegate for Association of Towns Annual Meeting h. Designation of Alternate Delegate for Association of Towns Annual Meeting i. Agreement for the Expenditure of Highway Monies ^ j. Permanent Appointment Planner * k. Permanent Appointment Assistant Director of Planning I. Reappointment of Deputy Highway Superintendent m. Reappointment of Deputy Town Clerk / Deputy Receiver of Taxes n. Reappointment of Deputy Town Clerk 13. Report of Town Officials a. Town Clerk b. Highway Superintendent c. Director of Engineering d. Director of Planning e. Director of Building/Zoning f. Human Resource Manager g. Budget Officer h. Network/Records Specialist i. Tax Collector j. Attorney for the Town 14. Report of Town Committees a. Purchase of Development Rights Committee b. Capital Planning Committee c. Cayuga Lake Watershed Intermunicipal Organization d. Codes and Ordinances Committee e. Fire Contract Negotiating Committee f. Personnel Committee ' g. Public Works Committee ' h. Safety Committee i. Sewer Contract Committee j. Special District Benefit Assessment Committee k. Transportation Committee 15. Review of Correspondence 16. Consider Executive Session re: Contract Negotiations for the Attorney for the Town and for Discussion of Personnel Issues 17. Adjournment i 1 t ] January 13, 2003 Town Board Meeting Approved February 10, 2003 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, JANUARY 13, 2003 215 NORTH TIOGA STREET, ITHACA, NEW YORK BOARD MEMBERS PRESENT: Supervisor Valentino, Councilwoman Grigorov, Councilman Klein (arrived at 8:20 p.m.) Councilman Lesser, Councilman Burbank, Councilman Niederkorn TOWN OFFICIALS AND STAFF PRESENT: Tee-Ann Hunter, Town Clerk; John Barney, Attorney for the Town; Dan Walker, Town Engineer; Fred Noteboom, Highway Superintendent; Jon Kanter; Director of Planning; Al Carvill, Budget Officer; Judy Drake, Human Resources Manager OTHERS PRESENT: Kathy Luz Herrera, Tompkins County Board of Representatives; Nathan Winograd; Tompkins County SPCA; Bob Romanowski, Ithaca Fire Department EXCUSED: Councilwoman Russell; Fred Noteboom, Highway Superintendent CALL TO ORDER: The meeting was called to order at 5:30 p.m. and Supervisor Valentino led the assemblage in the Pledge of Allegiance ^ Agenda Item No. 3 - Report of Tompkins County Board of Representative Kathryn Herrara appeared before the Board on behalf of the Tompkins County Representatives. On behalf of Barbara Blanchard, regarding the communication tower project on South Hill, "they will be going to the Planning Board soon". Councilman Lesser asked Ms. Herrara about the possibility of the library breaking away from the County and creating a Special Library District. Ms. Herrara reported that this was under consideration stating it has been shown that when you have separately funded districts the amount per capita amount that people are willing to pay goes up tremendously, sometimes double or triple. Because there have been such constraints and problems with the County budget they have been looking at this for about a year. Supervisor Valentino questioned Ms. Herrara about the purchase of a new building for Foodnet stating she had read the County was paying something in the neighborhood of $330,000, a figure higher than the appraised value of the building. Supervisor Valentino stated her understanding under General Municipal Law that a municipality is not allowed to pay more than the appraised value unless able to prove an over-circumstance. Mr. Barney questioned whether the figure was more than the assessed rather than appraised value. Ms. ^ Herrara was unaware of this and told the Board she would look into it and follow-up with an email. Agenda Item No. 4 - Report of Fire Commissioners Attachment #1 - written report) Mr. Romanowski appeared before the Board with the monthly report of the Fire Commissioners. 1 January 13, 2003 Town Board Meeting Approved February 10, 2003 I Supervisor Valentino reported on the Fire Contract Negotiations stating she had received a memo from Chief Wilbur. The City Attorney has looked at the contract and made some^ suggested changes. Supervisor Valentino had not had an opportunity to review those'^ ' suggestions. Supervisor Valentino reported she had asked Chief Wilbur to talk with Steve Thayer regarding the Town's request for monthly vouchers. This process was suggested by Mayor Cohen to compensate for the City's unwillingness to establish a separate, easily audited, bank account for the Fire Department. Mr. Romanowski told the Board he would not be present for the February meeting stating Greg Kirkpatrick would be presenting the monthly report. In response to questions from Supervisor Valentino, Mr. Romanowski stated there was still a City of Ithaca vacancy on the Board of Commissioners. He has been asking for it to be filled for two years. Agenda Item No. 5 - Persons to be Heard There was no one present to address the Board. Agenda Item No. 6 - Discussion of SPCA Dog and Cat Control Contracts Nathan Winograd, Director of the SPCA, appeared before the Board to discuss the dog and cat control contracts for 2003. Supervisor Valentino invited Mr. Winograd to speak about the cut in County funding for the SPCA and the burden that loss of funding may be placing on the SPCA. Mr. Winograd stated the SPCA wears many hats. One of the hats is that of dog control officer for the towns. The SPCA contracts with each of the individual towns to provide a shelter and impoundment services for stray dogs. These contracts include providing emergency service 365 days a year for sick, injured, or vicious dogs. As part of these contracts, the SPCA enforces the dog licensing laws and intervenes in dog-related disputes between neighbors. Tompkins County contracts with the SPCA to provide animal cruelty enforcement services so that the municipal police and sheriff's departments do not have to undertake that function, and to provide a shelter for animals seized as part of cruelty cases. During 200'2, the SPCA conducted 172 cruelty investigations and impounded over 40 animals under that contract. Mr. Winograd stated he had been told that contract would disappear next year. The Town of Ithaca is the only town that contracts for cat control. For that contract, the^ SPCA provides a shelter for stray cats and goes out and picks up stray cats. The County^ was providing limited funding for the SPCA to take in stray cats. That funding has been completely eliminated by the County and the SPCA will no longer be accepting stray cats from any town except the Town of Ithaca. The County funding cut will not impact dog control services. The other subsidy the SPCA will lose in 2003 is the care of sick and injured animals by the Cornell Hospital for Animals. As of June Cornell will no longer provide spay / neuter services. 2 January 13, 2003 Town Board Meeting Approved February 10, 2003 Mr. Winograd told the Board that the SPCA has recently undergone some significant growing pains. Prior to Mr. Winograd becoming Director, the SPCA's response to the problem of too many dogs and cats was to impound them all, find homes for as many as they could, and kill the rest. That is the way most SPCAs have been operating for the past 150 years. Mr. Winograd's philosophy is a little different. He tries to abate the problem of too many cats and dogs stopping the practice of sending unaltered animals back into the community; every animal that is adopted has to be spayed or neutered before leaving the shelter. Last year the SPCA spent $25,000 to spay and neuter pets of low-income households. Under Mr. Winograd's direction, the SPCA has a "no-kill" policy. These efforts stretched SPCA staff and performance of certain enforcement duties suffered. Mr. Winograd reported on meeting with Tompkins County municipal clerks to address some of the problems the towns were having. Many of the Clerks have agreed to take on the job of sending reminder notices and writing tickets. The SPCA will still serve the tickets. Supervisor Valentino stated her hope that this will allow the animal control officers to better serve the community. She recommended the same level of funding provided in 2002. On behalf of Councilman Klein, Supervisor Valentino asked about the impact of the "no kill" policy on the SPCA's ability to take in animals. Mr. Winograd stated the "no kill" policy does not mean that no animals are killed; last year 185 animals were killed. The policy means that no healthy or "rehabilitatable" animal is killed. Regarding the SPCAs ability to take animals that owners surrender, Mr. Winograd stated that there is sometimes a waiting list, but they have never simply refused to accept a surrendered pet. The SPCA is trying to raise money to open a new facility that will triple their holding space. Attomey Barney will be in contact with Mr. Winograd regarding 2003 contracts. Agenda Item No. 7 - Consider Approval of Project to Replace the Primary Settling Basin Collection System at lAWWTF (Attachment ^2 — Memo from Dan Walker) Mr. Walker explained that there are a series of cast iron chains in paddles in the settling tanks that are worn out and need to be replaced. They will be replacing the chains with a polyester resin chain with fiberglass paddles. The work should take about 6 weeks. The bidding process has taken place and the bids were due in today. Mr. Walker did not know what the bids were. All the contracting and purchasing has been through the City of Ithaca's Board of Public Works who will be reviewing the plans on Wednesday. The Town was not aware of the problem until recently. TB RESOLUTION NO. 2003-001: Approval of Primary Settlina Basin Collector System at the lAWWTF WHEREAS, the lAWWTF chief operator has recommended replacement of the Primary Settling Tank Sludge collection system in four of the plant settling tanks because they have reached the effective end of operational life; and, January 13, 2003 Town Board Meeting Approved February 10,2003 WHEREAS, the City of Ithaca Engineering staff has prepared a design and bidding | documents for the replacement and has estimated the cost of the Project to be $ 160,000.00; and, WHEREAS, there are surplus funds allocable to the Town on deposit with the City; and, WHEREAS, the SJS has recommended the approval of a project to replace the Primary Settling Basin Sludge Collection system at the lAWWTF, and; WHEREAS, the Town Engineer has reviewed the plans and specifications prepared by the lAWWTF staff and engineers and is recommending proceeding with the project as proposed, with a recommendation to fund the project from the lAWWTF surplus funds in which the Town of Ithaca has a 41.6% interest based on plant ownership; and, WHEREAS, as a maintenance project on an existing facility this is a Type II action under SEQR and requires no further environmental review. Now, n THEREFORE, Be it resolved that the Town Board of the Town of Ithaca approves this project with a budget not to exceed $160,000 with funds to be provided from the lAWWTF Capital Reserve Fund. MOVED: Supervisor Valentino SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 8 - Consider Supervisor's Appointments to Boards and Committees TB RESOLUTION NO. 2003-002: APPOINTMENTS TO BOARDS AND COMMITTEES FOR THE YEAR 2003 BY THE TOWN SUPERVISOR AND THE TOWN BOARD. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby ratifies the appointments made by the Town Supervisor and the Town Board of those individuals as listed to the various titled committees and boards below: In House Boards and Committees: Agricultural Committee: Christiann Dean, Chair Tom McMillan Alan & Debbie Teeter i«- James Baker John & Jennifer Bokaer-Smith Agricultural Land Preservation Advisory Committee: January 13, 2003 Town Board Meeting Approved February 10, 2003 Catherine Valentino, Town Supervisor Bill Lesser, Councilman Fred Wilcox, Planning Board Chair A. Thomas McMillan, Ag. Committee Debbie Teeter, Ag. Committee Capital Projects & Fiscal Planning Committee: Catherine Valentino, Town Supervisor Carolyn Grigorov, Councilwoman Mary Russell, Councilwoman (Chair) Will Burbank, Councilman Alfred Carvill, Budget Officer Fred Noteboom, Highway Superintendent Jonathan Kanter, Director of Planning Daniel Walker, Director of Engineering Fred Wilcox, Planning Board Chair Codes and Ordinances Committee: David Klein, Councilman (Chair) Carolyn Grigorov, Councilwoman Mary Russell, Councilwoman Thomas Niederkorn, Councilman Eva Hoffmann, Planning Board Member Fred Wilcox, Planning Board Chair Kirk Sigel, Zoning Board of Appeals Chair Staff Support. Ethics Board: Personnel Committee: Staff Support. Public Works Committee: John Barney, Attorney for the Town Andrew Frost, Director of Building/Zoning Jonathan Kanter, Director of Planning 1 VACANCY Catherine Valentino, Town Supervisor William Lesser, Councilman Will Burbank, Councilman Dani Holford, Town Hall Representative Cindy Vicedomini, Town Hall Representative Larry Salmi, Highway Representative Don TenKate, Highway Representative Paul Tunison, Bolton Point Representative Larry Parlett, Bolton Point Representative Judith Drake, Human Resource Specialist David Klein, Councilman Catherine Valentino, Town Supervisor Tom Niederkorn, Councilman January 13, 2003 Town Board Meeting Approved February 10,2003 Staff Support: Fred Noteboom, Highway Superintendent Richard Schoch, Parks Maintenance Manager Daniel Walker, Director of Engineering Michael Smith, Environmental Planner Records Management Advisory Board: Mary Russell, Councilwoman Lisa Carrier-Titti, Records Network Specialist Tee-Ann Hunter, Town Clerk Daniel Walker, Director of Engineering Christine Balestra, Planner Carrie Whitmore, Deputy Town Clerk Safety Committee: Sewer Contract Committee: Staff Support: Fred Noteboom, Highway Superintendent Judith Drake, Human Resource Specialist Creig Hebdon, Town Hall Representative Kristie Rice, Town Hall Representative David Boyes, Highway Representative Timothy Eighmey, Highway Representative Catherine Valentino, Town Supervisor Mary Russell, Councilwoman Daniel Walker, Director of Engineering Al Carvill, Budget Officer n Water and Sewer Speciat District Assessment Review Committee: David Klein, Councilman Catherine Valentino, Town Supervisor Mary Russell, Councilwoman Staff Support: Daniel Walker, Director of Engineering Jonathan Kanter, Director Planning Alfred Carvill, Town Budget Officer Other Appointments: Cavuqa Lake Watershed Management Plan Intermunicipal Organization: Carolyn Grigorov, Councilwoman City and Town of Ithaca Trail Planning Committee: Will Burbank, Councilman January 13, 2003 Town Board Meeting Approved February 10, 2003 Cornell Community Waste Management Advisory Committee: Mary Russell, Councilwoman ^ Human Services Coalition: Fred Noteboom, Highway Superintendent Ithaca-Tompkins County Transportation Council Metropolitan Planning Organization Policv Committee: Catherine Valentino, Town Supervisor William Lesser, Councilman (Altemate) Ithaca-Tompklns County Transportation Council Metropolitan Planning Organization Planning Committee: Fred Noteboom, Highway Superintendent Jonathan Kanter, Director of Planning Susan Ritter, Planning Department (Alternate) Lake Source Cooling Data Sharing Committee: Mary Russell, Councilwoman Staff Support: Jonathan Kanter, Director of Planning Recreation Partnership Board: Will Burbank, Town Board Member Catherine Valentino, Town Supervisor Sewer Joint Subcommittee: Catherine Valentino, Town Supervisor Mary Russell, Councilwoman Staff Support Daniel Walker, Director of Engineering Southern Cavuga Lake Intermunicipal Water Commission: Catherine Valentino, Town Supervisor Mary Russell, Councilwoman Tompkins County Joint Youth Commission: Sandra Gittelman, 109 Tudor Road Diane Jayne, 2251 N. Triphammer Road Janet Harper, 109 Randolph Road (Cayuga Heights Rep.) Tompkins County Locai Waterfront Revitalization Program Planning Committee: Municipal Level: Carolyn Grigorov, Councilwoman Coordinating Committee: Jonathan Kanter, Director of Planning Transportation Committee: Tom Niederkorn, Councilman Staff Support: January 13, 2003 Town Board Meeting Approved February 10, 2003 William Lesser, Councilman George Conneman, Planning Board Jonathan Kanter, Director of Planning Susan Ritter, Planning Department Fred Noteboom, Highway Superintendent n MOVED: SECONDED: Supervisor Valentino Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 9 - Consider Approval of Year-End Budget Modifications and Transfers TB RESOLUTION NO. 2003-003: Year Ending 12/31/2002 Budget Transfers. Amendments and Modifications WHEREAS: The Town Supervisor and Town Budget Officer have reviewed all under and over expended expenditures and earned revenue in excess of budget during 11/01/02- 12/31/02, and WHEREAS: this review disclosed that certain budgeted revenues and expenditures require transfer, amendments or modification, and WHEREAS: detailed are those disclosures for this Goveming Board's review, discussion and approval, and therefore be it TOWN OF ITHACA BUDGET JOURNAL GENERAL TOWNWIDE FUND n ACCOUNT DESCRIPTION FROM (DEBIT) A1110.405 TOWN JUSTICE - LAWBOOKS A1110.408 TOWN JUSTICE - POSTAGE A1110.410 TOWN JUSTICE - CONFERENCE & MILEAGE A1110.415 TOWN JUSTICE - TELEPHONE A1220.420 TOWN SUPERVISOR - DUES & PUBLICATIONS A1316.408 ACCOUNTING - POSTAGE A1320.400 INDEPENDENT AUDITORS A1330.401 TAX COLLECTION - PRINTING OF TAX BILLS A1330.408 TAX COLLECTION - POSTAGE AMOUNT 1,019.30 80.56 119.32 207.90 266.98 7.69 1,512.25 445.25 189.73 8 January 13, 2003 Town Board Meeting Approved February 10, 2003 A1410.400 TOWN CLERK - CONTRACTUAL 370.50 A1410.400 TOWN CLERK - POSTAGE 174.85 A1410.410 TOWN CLERK - CONFERENCES & MILEAGE 0.86 A1430.400 HR - CONTRACTUAL 94.36 A1430.422 HR - EMPLOYEE MEDIATION SERVICES 200.00 A1430.423 HR - EMPLOYMENT ADS 2,765.50 A1430.425 HR - HEALTH & WELLNESS 194.51 A1430.429 HR - MANAGEMENT PROGRAMS 1,378.22 A1430.430 HR - PAYROLL SERVICES 274.72 A1440.200 ENGINEERING - EQUIPMENT 24,824.66 A1440.400 ENGINEERING - CONTRACTUAL 143.68 A1440.406 ENGINEERING - CIVITAS 413.63 A1440.410 ENGINEERING - CONFERENCES & MILEAGE 3,622.50 A1440.420 ENGINEERING - DUES & PUBLICATIONS 277.00 A1440.440 ENGINEERING - PERSONAL PROTECTIVE SERVICES 600.00 A1450.400 ELECTION - CONTRACTUAL 37.59 A1450.401 ELECTION - SUPPLIES 500.00 A1450.402 ELECTION - INSPECTORS 3,010.18 A1450.403 ELECTION - MACHINE CUSTODIANS 488.38 A1460.200 RECORDS MGMT - EQUIPMENT 1.000.00 A1620.101 BLDGS & GRDS - HIGHWAY LABOR 10,380.43 A1620.410 BLDGS & GRDS - ELECTRIC & GAS 16,885.76 A1620.412 BLDGS & GRDS - CLEANING SERVICES 2,885.49 A1670.403 OFFICE SUPPLIES - COPIER PAPER 1,636.22 A1680.205 INFO TECH - NETWORK ADMINISTRATION 3,400.58 A1680.495 INFO TECH - NETWORK SUPPORT 2,630.49 A1910.400 UNALLOCATED INSURANCE 194.00 A1920.400 MUNICIAPAL DUES 1.00 A1920.401 TAXES / ASSESSMENTS ON TOWN PROPERTY 668.86 A3120.100 CROSSING GUARDS - SALARIES 2,396.43 A3310.405 TRAFFIC SAFTEY - FOREST HOME CALMING STUDY 1,250.00 A5010.102 SUPERINTENDENT OF HIGHWAY - SALARIES OVERTIME 500.00 A5010.200 SUPERINTENDENT OF HIGHWAY - EQUIPMENT 500.00 A5010.400 SUPERINTENDENT OF HIGHWAYS - CONTRACTUAL 1,191.46 A5010.408 SUPERINTENDENT OF HIGHWAYS - POSTAGE 150.97 A5010.411 SUPERINTENDENT OF HIGHWAYS - CONF & MILEAGE 554.30 A5010.420 SUPERINTENDENT OF HIGHWAYS - DUES & PUBS 101.30 A5010.440 SUPERINTENDENT OF HIGHWAYS - SAFETY & TRAINING 1,400.00 A5132.410 HWY GARAGE - UTILITIES 10,797.95 A5132.440 HWY GARAGE - CONSTR & IMPROVEMENTS 15,486.43 TOTAL UNEXPENDED EXPENDITURES $ 117,231.79 TO (CREDIT) A1010.100 TOWN BOARD - SALARIES $ 30.56 A1010.400 TOWN BOARD - CONTRACTUAL 301.88 A1010.410 TOWN BOARD - CONFERENCES & MILEAGE 328.83 All 10.100 TOWN JUSTICE - SALARIES 576.45 All 10.400 TOWN JUSTICE - CONTRACTUAL 979.63 All 10.482 TOWN JUSTICE - NYS FEE, FINES & COLLECTIONS 14,898.50 January 13, 2003 Town Board Meeting Approved February 10, 2003 A1110.420 TOWN JUSTICE - DUES & PUBLICATIONS 44.00 A1220.100 TOWN SUPERVISOR - SALARIES 212.64 A1220.101 TOWN DEPUTY SUPERVISOR - SALARIES 111.69 A1220.200 TOWN SUPERVISOR - EQUIPMENT 154.00 A1220.400 TOWN SUPERVISOR - CONTRACTUAL 184.14 A1220.410 TOWN SUPERVISOR - CONFERENCES & MILEAGE 36.00 A1316.100 ACCOUNTING - SALARIES 81.67 A1316.200 ACCOUNTING - EQUIPMENT 247.15 A1316.410 ACCOUNTING - CONFERENCES & MILEAGE 126.24 A1330.100 TAX COLLECTION - SALARIES 907.71 A1330.400 TAX COLLECTION - CONTRACTUAL 115.00 A1330.410 TAX COLLECTION - CONFERENCES & MILEAGE 104.72 A1340.100 BUDGET - SALARIES 282.26 A1340.400 BUDGET - CONTRACTUAL 168.41 A1340.420 BUDGET - DUES & PUBLICATIONS 141.98 A1410.100 TOWN CLERK - SALARIES 7,060.16 A1410.409 TOWN CLERK - LEGAL ADS 544.29 A1410.420 TOWN CLERK - DUES & PUBLICATIONS 115.00 A1420.400 TOWN ATTORNEY 77.59 A1430.100 HR - SALARIES 558.28 A1430.200 HR - EQUIPMENT 47.15 A1430.408 HR - POSTAGE 72.90 A1430.410 HR - CONFERENCES & MILEAGE 423.27 A1430.420 HR - DUES & PUBLICATIONS 151.90 A1430.421 HR - EMPLOYEE EDUCATION 593.00 A1440.100 ENGINEERING - SALARIES 1,053.32 A1440.404 ENGINEERING - VEHICLE MAINTENANCE 584.35 A1440.408 ENGINEERING - POSTAGE 229.86 A1440.450 ENGINEERING - GASOLINE 374.81 A1460.100 RECORDS MGMT - SALARIES 2,563.59 A1460.400 RECORDS MGMT - CONTRACTUAL 281.69 A1460.410 RECORDS MGMT - CONFERENCES & MILEAGE 40.73 A1460.425 RECORDS MGMT - LAW PUBS & LIBRARY 1,285.57 A1620.100 BUILDINGS - SALARIES 8,586.43 A1620.101 BUILDINGS - SALARIES OVERTIME 767.58 A1620.246 BUILDINGS - EXTERIOR WORK ON TOWN HALL 378.00 A1620.400 BUILDINGS - CONTRACTUAL 1,945.66 A1620.403 BUILDINGS - TRASH COLLECTION 31.82 A1620.411 BUILDINGS - MECHANICAL MAINT & REPAIRS 732.04 A1620.413 BUILDINGS - GROUNDS MAINTENANCE 555.43 A1650.410 TELEPHONES 2,067.97 A1660.400 OFFICE SUPPLIES - CONTRACTUAL 1,940.79 A1670.412 OFFICE SUPPLIES - NEWSLETTER 874.65 A1680.200 INFO TECH - HARDWARE 6,946.00 A1680.401 INFO TECH - MAINT & REPAIRS 1,091.70 A1680.402 INFO TECH - DC470 COPIER 1,469.80 A1680.403 INFO TECH - 5614ZSD COPIER 76.98 n 10 January 13, 2003 Town Board Meeting Approved February 10, 2003 A1680.404 INFO TECH - COPIERS A1680.405 INFO TECH - DC230 COPIER A1680.481 INFO TECH - WEB SERVICES A1680.491 INFO TECH - SOFTWARE A1680.492 INFO TECH - GIS SUPPORT A3310.400 TRAFFIC SAFETY - WARREN RD SIGNAL A5010.100 HWY SUPERINTENDENT - SALARIES A5010.430 HWY SUPERINTENDENT - DRUG TESTING A5132.100 HWY GARAGE - SALARIES A5132.102 HWY GARAGE - SALARIES OVERTIME A5132.408 HWY GARAGE - POSTAGE A5132.415 HWY GARAGE - TELEPHONE A7110.101 TOWN PARKS - SALARIES A7110.415 TOWN PARKS - TELEPHONES A7320.401 YOUTH PROGRAMS - CASS PARK FACILITY A7320.405 YOUTH PROGRAMS - COOPERATIVE EXTENSION A7550.400 CELEBRATIONS - CONTRACTUAL A9010.800 EMPLOYEE BENEFITS - NYS RETIREMENT A9030.800 EMPLOYEE BENEFITS - SOCIAL SECURITY TOTAL OVER EXPENDED EXPENDITURES 150.00 389.25 43.43 297.99 156.25 26.70 656.79 39.75 23,180.73 2,100.76 201.75 932.86 6,550.95 12.55 13,710.00 12.80 295.02 3,932.00 986.44 117,231.79 ACCOUNT B1650.415 B1670.404 B1680.491 B1680.495 B1910.400 B1940.405 B8010.101 B8010.101 B8020.100 B8020.101 B8020.110 B8020.400 B8020.403 B8020.407 B8020.410 GENERAL PART TOWN FUND DESCRIPTION FROM (DEBIT) TELEPHONES COPIER INFO TECH - SOFTWARE INFO TECH - NETWORK SUPPORT UNALLOCATED INSURANCE FOREST HOME TRAFFIC CALMING STUDY ZONING - BOARD MEMEBERS ZONING - CONFERENCES & MILEAGE PLANNING - SALARIES PLANNING - BOARD MEMBERS PLANNING - STUDENT INTERNS PLANNING - CONTRACTUAL PLANNING - CONFERENCES & MILEAGE PLANNING - CONSERVATION BOARD PLANNING - CIVITAS AMOUNT 3,200.00 2,489.18 2,200.00 1,500.00 3,360.78 5,000.00 1,725.25 810.00 2,934.40 5,698.30 750.00 537.68 2,914.20 1,684.12 914.81 TOTAL UNEXPENDED EXPENDITURES 35,718.72 TO (CREDIT) 11 January 13, 2003 Town Board Meeting Approved February 10, 2003 B1420.400 TOWN ATTORNEY $ 24,527.24 B1650.400 TELEPHONES - CONTRACTUAL 125.05 B1660.400 OFFICE SUPPLIES 244.59 B1670.402 OFFICE SUPPLIES - COPIER PAPER 134.32 B1680.201 INFO TECH - HARDWARE 998.00 B1680.402 INFO TECH - DC470 - COPIER LEASE 1,469.00 B1680.404 INFO TECH - COPIERS 169.92 B1680.405 INFO TECH - DC230 - COPIER LEASE 389.04 B1680.492 INFO TECH - GIS SUPPORT 156.25 B8010.100 ZONING - SALARIES 4,529.84 B8010.400 ZONING - CONTRACTUAL 132.21 B8010.401 ZONING - LEGAL ADS 485.50 B8010.408 ZONING - POSTAGE 245.19 B8010.415 ZONING-TELEPHONE 317.79 B8010.450 ZONING - GASOLINE 334.09 B8020.401 PLANNING - LEGAL ADS 114.67 B8020.408 PLANNING - POSTAGE 343.02 B8020.420 PLANNING - DUES & PUBLICATIONS 51.00 B9010.800 EMPLOYEE BENEFITS - NYS RETIREMENT 952.00 TOTAL OVER EXPENDED EXPENDITURES $ 35,718.72 HIGHWAY FUND ACCOUNT DESCRIPTION AMOUNT FROM (DEBIT) DB1910.400 UNALLOCATED INSURANCE $ 672.95 DB5110.102 GEN'L REPAIRS - SALARIES & WAGES OVERTIME 1,149.78 DB5110.451 GEN'L REPAIRS - ROAD REPAIRS 42,638.01 DB5110.461 GEN'L REPAIRS-TOOLS 2,707.44 DB5112.102 GEN'L REPAIRS - SALARIES & WAGES OVERTIME 1,179.66 DB5130.100 MACHINERY - SALARIES & WAGES 15,404.85 DB5130.200 MACHINERY - EQUIPMENT - LARGE 1,187.93 DB5130.450 MACHINERY - OIL, GREASE AND FLUIDS 561.97 DB5130.461 MACHINERY - TOOLS & SUPPLIES 31.87 DB5130.202 MACHINERY - EQUIPMENT - SMALL 892.63 DB5140.100 BRUSH & WEED - SALARIES & WAGES 12,602.33 DB5140.400 BRUSH & WEED - CONTRACTUAL 17.90 DB5140.409 BRUSH & WEED - ADVERTISING 500.00 DB5140.410 BRUSH & WEED - CONFERENCES & MILEAGE 227.93 DB5140.440 PERSONAL PROTECTIVE EQUIPMENT 73.31 DB5142.100 SNOW REMOVAL - SALARIES & WAGES 17,163.83 DB5142.102 SNOW REMOVAL - SALARIES & WAGES OVERTIME 3,030.24 DB5142.461 SNOW REMOVAL - TOOLS & SUPPLIES 957.53 DB9030.800 EMPLOYEE BENEFITS - SOCIAL SECURITY 585.81 DB9040.800 EMPLOYEE BENEFITS - WORKERS COMP 8,028.00 DB9045.800 EMPLOYEE BENEFITS - LIFE INSURANCE 151.74 DB9055.800 EMPLOYEE BENEFITS - DISABLITY INSURANCE 876.40 DB9056.800 EMPLOYEE BENEFITS - DISABLITY INS LONGTERM 217.03 n 12 January 13, 2003 Town Board Meeting Approved February 10, 2003 DB9060.800 EMPLOYEE BENEFITS - HEALTH INSURANCE 21,810.60 DB2301 SERVICES - OTHER 1,152.50 DB2305 SNOW & ICE REMOVAL - COUNTY 32,989.98 DB2770 OTHER UNCLASSIFIED REVENUE 200.00 TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET $167,012.22 TO (CREDIT) DB1420.400 TOWN ATTORNEY $1,099.20 DB5110.100 GENERAL REPAIRS - SALARIES & WAGES 43,505.45 DB5112.100 PERMANENT IMP - SALARIES & WAGES 20,739.00 DB5112.453 PERMANENT IMP - ROAD REPAIRS 47,876.30 DB5130.102 MACHINERY - SALARIES & WAGES OVERTIME 33.34 DB5130.460 MACHINERY - VEHICLE MAINTENANCE 1,434.17 DB5140.102 BRUSH & WEED - SALARIES & WAGES OVERTIME 14.80 DB5142.450 SNOW REMOVAL - VEHICLE FUEL & OIL 2,926.84 DB5142.452 SNOW REMOVAL - SALT 11,572.74 DB9010.800 EMPLOYEE BENEFITS - NYS RETIREMENT 4,649.00 DB9050.800 EMPLOYEE BENEFITS - UNEMPLOYMENT INS 2,942.00 DB599 UNAPPROPRIATED FUND BALANCE 1,152.50 DB599 UNAPPROPRIATED FUND BALANCE 28,866.88 DB599 UNAPPROPRIATED FUND BALANCE 200.00 TOTAL OVER EXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF $167,012.22 BUDGET WATER FUND ACCOUNT DESCRIPTION AMOUNT FROM (DEBIT) F8340.100 WATER TRANSMISSION - SALARIES & WAGES $5,771.55 F8340.101 WATER TRANSMISSION - HIGHWAY LABOR 26,379.66 F8340.401 WATER TRANSMISSION - CONF & MILEAGE 868.60 F8340.404 WATER TRANSMISSION - VEHICLE MAINTENANCE 970.96 F8340.415 WATER TRANSMISSION - TELEPHONES 1,700.00 F8340.420 WATER TRANSMISSION - DUES & PUBLICATIONS 23.94 F8340.430 WATER TRANSMISSION - DRUG TESTING 72.00 F8340.450 WATER TRANSMISSION - GASOLINE 198.81 F8340.470 WATER TRANSMISSION - LINE REPAIRS 5,718.43 F8340.489 WATER TRANSMISSION - SCLIWC CONSTRUCTION 4,968.60 F8350.472 WATER SUPPLY - SCLIWC WATER CHARGES 112,932.26 F8350.474 WATER SUPPLY - CU FOR FOREST HOME 5,171.27 F9010.800 EMPLOYEE BENEFIT - NYS RETIREMENT 210.00 F9030.800 EMPLOYEE BENEFIT - SOCIAL SECURITY 2,348.89 F9040.800 EMPLOYEE BENEFIT - WORKERS COMP 921.00 F9055.800 EMPLOYEE BENEFIT - DISABILITY INSURANCE 3.90 F2142 METERED WATER SALES 170,744.54 13 F2144 F2148 F2401 F2680 F599 January 13, 2003 Town Board Meeting Approved February 10, 2003 WATER SERVICE CHARGES PENALTIES & ASSESSMENTS INTEREST EARNINGS INSURANCE RECOVERIES UNAPPROPRIATED FUND BALANCE TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET 4,214.35 5,857.48 5,227.02 300.00 1,528.04 356,131.30 n TO (CREDIT) F1420.400 ADMIN - TOWN ATTORNEY F1670.402 OFFICE SUPPLIES - COPIER PAPER F1670.403 OFFICE SUPPLIES - COPIER SUPPLIES F1680.402 INFO TECH - DC470 - COPIER LEASE F1680.404 INFO TECH - COPIER F1680.405 INFO TECH - DC230 - COPIER LEASE F1680.492 INFO TECH - GIS SUPPORT F1680.495 INFO TECH - NETWORK SUPPORT F8130.100 WATER ADMINISTRATION - SALARIES & WAGES F8340.102 WATER TRANSMISSION - SALARIES & WAGES F8340.400 WATER TRANSMISSION - CONTRACTUAL F8340.410 WATER TRANSMISSION - ELECTRIC F8340.440 WATER TRANSMISSION - PROTECTIVE EQUIP F8340.471 WATER TRANSMISSION - LINE MAINTENANCE F8340.485 WATER TRANSMISSION - SECURITY FENCE F8350.473 WATER SUPPLY - CITY OF ITHACA F8350.450 EMPLOYEE BENEFIT - LIFE INSURANCE F9056.800 EMPLOYEE BENEFIT - DISABILITY INS - LONGTERM F599 UNAPPROPRIATED FUND BALANCE F599 UNAPPROPRIATED FUND BALANCE F599 UNAPPROPRIATED FUND BALANCE F599 UNAPPROPRIATED FUND BALANCE F599 UNAPPROPRIATED FUND BALANCE F2378 SERVICES OTHER GOVERNMENTS TOTAL OVER EXPENDED EXPENDITURES & REVENUES EARNED IN EXCESS OF BUDGET 816.28 134.32 338.85 1,469.75 169.92 389.22 156.25 116.25 680.45 127.24 382.67 4,305.96 362.19 3,596.61 2,309.33 218,546.81 14.00 15.04 105,073.27 4,214.35 5,857.48 5,227.02 300.00 1,528.04 356,131.30 SEWER FUND ACCOUNT DESCRIPTION FROM (DEBIT) G8150.400 JOINT SEWER - SEWAGE TREATMENT - CITY OF ITHACA AMOUNT 70,377.14 TOTAL UNEXPENDED EXPENDITURES $ 70,377.14 TO (CREDIT) 14 January 13, 2003 Town Board Meeting Approved February 10, 2003 G1420.400 LEGAL - TOWN ATTORNEY G1420.401 LEGAL - SUSAN BROCK G1670.402 OFFICE SUPPLIES - COPIER PAPER ^ G1670.403 OFFICE SUPPLIES - COPIER SUPPLIES G1680.402 INFO TECH - DC470 - COPIER LEASE G1680.404 INFO TECH - COPIERS G1680.405 INFO TECH - DC230 - COPIER LEASE G1680.492 INFO TECH - GIS SUPPORT G8110.400 SEWER ADMINISTRATION - CONTRACTUAL G8120.102 SANITARY SEWERS - SALARIES & WAGES OVERTIME G8120.400 SANITARY SEWERS - CONTRACTUAL G8120.404 SANITARY SEWERS - VEHICLE MAINTENANCE G8120.440 SANITARY SEWERS - PROTECTIVE EQUIP G8120.450 SANITARY SEWERS - GASOLINE G8120.480 SANITARY SEWERS - REPAIRS & MAINTENANCE G8120.482 SANITARY SEWERS - VCH PLANT SERVICE G9045.800 EMPLOYEE BENEFITS - LIFE INSURANCE G9056.800 EMPLOYEE BENEFITS - DISABILITY INS LONGTERM G9060.800 EMPLOYEE BENEFITS - HEALTH INSURANCE TOTAL OVER EXPENDED EXPENDITURES CAPITAL PROJECT FUND (Public Works Facility) ACCOUNT DESCRIPTION FROM (DEBIT) HI 4-1620.201 LEGAL HI 4-1620.202 SURVEY HI 4-1620.265 10% CONTRACT CONTINGENCY TOTAL UNEXPENDED EXPENSES 2,087.06 1,347.12 134.41 338.85 1,469.75 169.92 389.24 156.25 42.00 320.39 524.39 850.88 1.02 298.32 22,050.92 39,817.12 14.00 15.01 350.49 70,377.14 AMOUNT 51.38 500.00 6723.8 7,275.18 TO (CREDIT) HI 4-1620.203 ARCHITECTURAL FEES H14-1620.205 DIRECT TOWN CONTRACTING TOTAL OVER EXPENDED EXPENDITURES 7,011.18 264.00 7,275.18 ACCOUNT R4510.400 R599 RISK RETENTION FUND DESCRIPTION FROM (DEBIT) HOSPITAL & MEDICAL BILLS UNAPPROPRIATED FUND BALANCE AMOUNT 217.50 108.01 15 January 13, 2003 Town Board Meeting Approved February 10, 2003 TOTAL UNEXPENDED EXPENDITURES & APPROPRIATED FUNDS FROM FUND BALANCE TO (CREDIT) HEALTH & WELLNESSR4510.425 TOTAL OVER EXPENDED EXPENDITURES ACCOUNT SF3410.492 SF599 FIRE PROTECTION FUND DESCRIPTION FROM (DEBIT) VILLAGE OF CAYUGA HGTS FIRE CONTRACT UNAPPROPRIATED FUND BALANCE TOTAL UNEXPENDED EXPENDITURES & APPROPRIATED FUNDS FROM FUND BALANCE TO (CREDIT) SF1420.400 LEGAL - TOWN ATTORNEY SF1420.401 TAX / ASSESSMENTS ON REAL PROPERTY SF3410.490 FOREIGN FIRE INS CITY OF ITHACA SF3410.493 FOREIGN FIRE INS VILLAGE OF CAYUGA HGTS TOTAL OVER EXPENDED EXPENDITURES FOREST HOME LIGHT DISTRICT FUND ACCOUNT SL1-2401 SF599 DESCRIPTION FROM (DEBIT) INTEREST EARNINGS UNAPPROPRIATED FUND BALANCE TOTAL UNEXPENDED EXPENDITURES & APPROPRIATED FUNDS FROM FUND BALANCE TO (CREDIT) SL1 -5182.400 CONTRACTUAL TOTAL OVER EXPENDED EXPENDITURES 325.51 325.51 325.51 AMOUNT 1,106.00 3,911.25 5,017.25 1,532.03 707.22 2,519.00 259.00 5,017.25 AMOUNT 28.04 49.17 77.21 77.21 77.21 GLENSIDE LIGHT DISTRICT FUND 16 ACCOUNT January 13, 2003 Town Board Meeting Approved February 10, 2003 DESCRIPTION FROM (DEBIT) SL2-2401 INTEREST EARNINGS SL2-5182.400 CONTRACTUAL TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET TO (CREDIT) SL2-599 UNAPPROPRIATED FUND BALANCE TOTAL NET EXCESS BUDGET RETURNED TO FUND BALANCE RENWICK HEIGHTS LIGHT DISTRICT FUND ACCOUNT DESCRIPTION FROM (DEBIT) SL3-2401 INTEREST EARNINGS SL3-5182.400 CONTRACTUAL TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET TO (CREDIT) SL3-599 UNAPPROPRIATED FUND BALANCE TOTAL NET EXCESS BUDGET RETURNED TO FUND BALANCE EASTWOOD COMMONS LIGHT DISTRICT FUND ACCOUNT DESCRIPTION FROM (DEBIT) SL4-2401 INTEREST EARNINGS SL4-5182.400 CONTRACTUAL TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET TO (CREDIT) SL4-599 UNAPPROPRIATED FUND BALANCE TOTAL NET EXCESS BUDGET RETURNED TO FUND BALANCE AMOUNT 13.07 152.04 165.11 165.11 165.11 AMOUNT 30.30 253.90 284.20 284.20 284.20 AMOUNT 39.80 340.34 380.14 380.14 380.14 17 January 13, 2003 Town Board Meeting Approved February 10,2003 CLOVER LANE LIGHT DISTRICT FUND ACCOUNT DESCRIPTION FROM (DEBIT) SL5-2401 INTEREST EARNINGS SL5-5182.400 CONTRACTUAL TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET TO (CREDIT) SL5-599 UNAPPROPRIATED FUND BALANCE TOTAL NET EXCESS BUDGET RETURNED TO FUND BALANCE WINNER'S CIRCLE LIGHT DISTRICT FUND ACCOUNT DESCRIPTION FROM (DEBIT) SL6-2401 INTEREST EARNINGS SL6-5182.400 CONTRACTUAL TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET TO (CREDIT) SL6-599 UNAPPROPRIATED FUND BALANCE TOTAL NET EXCESS BUDGET RETURNED TO FUND BALANCE BURLEIGH DRIVE LIGHT DISTRICT FUND ACCOUNT DESCRIPTION FROM (DEBIT) SL7-2401 INTEREST EARNINGS SL7-5182.400 CONTRACTUAL TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET TO (CREDIT) AMOUNT 7.54 51.47 59.01 59.01 59.01 AMOUNT 14.07 68.06 82.13 82.13 82.13 AMOUNT 21.61 431.54 453.15 r o SL7-599 UNAPPROPRIATED FUND BALANCE 453.15 18 January 13, 2003 Town Board Meeting Approved February 10, 2003 TOTAL NET EXCESS BUDGET RETURNED TO FUND BALANCE WEST HAVEN LiGHT DISTRICT FUND ACCOUNT DESCRIPTION FROM (DEBIT) SL8-2401 INTEREST EARNINGS SL8-5182.400 CONTRACTUAL TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET TO (CREDIT) SL8-599 UNAPPROPRIATED FUND BALANCE TOTAL NET EXCESS BUDGET RETURNED TO FUND BALANCE CODDINGTON ROAD LIGHT DISTRICT FUND ACCOUNT DESCRIPTION FROM (DEBIT) SL9-2401 INTEREST EARNINGS SL9-5182.400 CONTRACTUAL TOTAL UNEXPENDED EXPENDITURES & REVENUE EARNED IN EXCESS OF BUDGET TO (CREDIT) SL9-599 UNAPPROPRIATED FUND BALANCE TOTAL NET EXCESS BUDGET RETURNED TO FUND BALANCE 453.15 AMOUNT 52.67 339.69 392.36 392.36 392.36 AMOUNT 34.27 210.97 245.24 245.24 245.24 RESOLVED: that this Governing Town Board, approves, authorizes and directs the Town Supervisor and Town Budget Officer to record these budget transfers, amendments and modifications including any and all other budgetary changes deemed appropriate and necessary for the calendar year ending December 31, 2002, and be it further RESOLVED: that the Town Supervisor and the Town Budget Officer are authorized and directed to take the appropriate and necessary actions required in closing the accounting and budget records for the operating year ending December 31, 2002 MOVED: SECONDED: Supervisor Valentino Councilman Lesser 19 n n January 13, 2003 Town Board Meeting Approved February 10,2003 VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 10 - Consider Authorization to Apply for Grant Funding from the New York State Archives and Records Administration Ms. Hunter asked for the Board's authorization to apply for a 2003/2004 State Archives Records Administration grant. She stated her intention to apply for funding to hire someone to inventory, purge, and re-file in a consistent and accessible manner court records currently in the archival vault. Part of the grant application would be for personnel to help the court clerks process open case files dating back to 1990. TB RESOLUTION NO. 2003-004: Authorization to Apply for Grant Funding from the New York State Archives and Records Administration WHEREAS, funding is available from the New York State Department of Education's State Archives and Records Administration for the management of municipal records; and WHEREAS, the Town's Records Management Officer has identified the inventorying, purging, and physical storage of the Town Justice Court's records as a needed project; NOW, THEREFORE, be it RESOLVED, that the Town of Ithaca apply for a grant from the State Archives and Records Administration for the management of its Town Justice Court's records, and that the Town Supervisor be, and she hereby is, authorized to execute such a grant application on behalf of the Town after consultation with the Town's Records Management Officer. MOVED: Councilman Burbank SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda item No. 11 - Consider Confirmation of Arrangements and Appointment of the Attorney for the Town for the Year 2003 Supervisor Valentino told the Board that Attorney Barney was increasing his hourly fee by $5.00. Supervisor Valentino stated that the proposed contract could be terminated by either party at any time for any reason. She reported having spoken to both Attorney Barney and the staff about some backlogged projects and staff was in the process of putting together a _ list of those projects. She would be sitting down with Attorney Barney to make arrangements | for completing those projects. 20 January 13, 2003 Town Board Meeting Approved February 10, 2003 TB RESOLUTION NO. 2003-005: Confirmation of Arrangements and Appointment of the Attorney for the Town for 2003 ^ BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby agrees to confirm the arrangements discussed and presented for the appointment of the Attorney for the Town, for the year 2003 as per the attached letter of understanding as presented by John C. Barney, Esq., of the firm Barney, Grossman, Roth & Dubow. MOVED: Supen/isor Valentino SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously Agenda Item No. 12 - Consent Agenda Items TB RESOLUTION NO. 2003-006: Consent Agenda Items, BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby •I approves and/or adopts the resolutions for Consent Agenda Items Numbers through as presented. MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. TB RESOLUTION NO, 2003-006a: Town Board Minutes WHEREAS, the Town Clerk has presented the minutes for the Regular Town Board Meeting held on December 9, 2002, to the governing Town Board for their review and approval of filing; NOW, THEREFORE, BE IT RESOLVED, the governing Town Board does hereby approve for filing the minutes for the meeting held on December 9, 2002 as presented at the January 14, 2002 board meeting. MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supen/isor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. 21 January 13, 2003 Town Board Meeting Approved February 10,2003 r ! TB RESOLUTtON NO. 2003'006b - Town of Ithaca Warrants. ' WHEREAS, the following numbered vouchers have been presented to the Ithaca ^ Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 6228-6298 General Fund Townwide $ 21,605.17 General Fund Part Town $ 640.88 Highway Fund Part Town of Ithaca $ 26,595.05 Water Fund $336,177.34 Sewer Fund $ 2,645.33 Public Works Facility Reconstruction $ 206,161.04 Risk Retention Fund $ 8,843.30 Fire Protection Fund $ 150,000.00 TOTAL $752.668.11 ' MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. TB RESOLUTION NO. 2003-006c: Bolton Points Warrants. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the ^ said vouchers. [ Voucher Numbers : 676-677, 739, 742-744, 746-749, 751-802 22 January 13, 2003 Town Board Meeting Approved February 10, 2003 Operating Fund $132,861.75 1998 SCADA Capital Project 10,880.00 TOTAL $ 143.741.75 MOVED; Gouncilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. TB RESOLUTION NO. 2003-006d - Designation of Official Newspaper BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby designates the Ithaca Journal as the official newspaper for the Town of Ithaca for the year 2003; and, be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Ithaca Journal. MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. TB RESOLUTION NO. 2003-006e: Designation of Official Depositories of Town Funds BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby designates Tompkins County Trust Company and M&T Manufacturers and Traders Trust Company as the official depositories for monies coming into the hands of the Town Supervisor, Budget Officer, Town Clerk, and Receiver of Taxes for the year 2003; and, be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins County Trust Company and M&T Manufacturers and Traders Trust Company. MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. 23 January 13, 2003 Town Board Meeting Approved February 10, 2003 TB RESOLUTION NO. 2003-006f - Official Bonds For Town Officers & Empiovees O BE IT RESOLVED, by the governing Town Board of the Town of Ithaca, that the Faithful Performance Bonds for the Town Officials and Employees for the year 2003 are approved as followed; Town Supervisor/Fiscal Officer $3,000,000.00 Deputy Town Supervisor $3,000,000.00 Budget Officer $3,000,000.00 Town Clerk $3,000,000.00 Receiver of Taxes $3,000,000.00 Town Justice, Clarence Larkin $ 25,000.00 Town Justice, Raymond Bordoni $ 25,000.00 Highway Superintendent $ 25,000.00 All Other Employees (Per Person) $ 25,000.00 Forgery & Alteration $ 5,000.00 MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkom VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye. Carried unanimously. TB RESOLUTION NO. 2003-006h: Alternate Delegate for Year 2003 NYS Association of Towns Annual Meeting WHEREAS, the NYS Association of Towns Annual Meeting will be held on February 16-19, 2003 in New York City; and WHEREAS, the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at the said meeting; and WHEREAS, it is necessary for the governing Town Board to appoint an Official Alternate Delegate who will have voting rights on behalf of the Town of Ithaca at the said meeting; now therefore be it RESOLVED, the governing Town Board of the Town of Ithaca hereby appoints Will Burbank, Councilman, as the Alternate Delegate on behalf of the Town of Ithaca at the 2003 NYS Association of Towns Annual Meeting. MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkom 24 January 13, 2003 Town Board Meeting Approved February 10, 2003 VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. TB RESOLUTION NO. 2003-006i - Agreement For The Expenditure Of Highway Monies WHEREAS, pursuant to the provisions of Section 284 of the Highway Law a governing Town Board is required to enter an agreement with the Highway Superintendent outlining the expense of monies levied and collected in the town for the repair and improvement of highways, and for monies received from the State of New York for State Aid for the repair and improvements of highways; now, therefore, be it RESOLVED, this goveming Town Board hereby approves, adopts and authorizes the "Agreement for the Expenditure of Highway Monies", for the year 2003 as prepared by the Highway Superintendent MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye. Carried unanimously. AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONIES AGREEMENT between the Town Highway Superintendent of the Town of Ithaca, Tompkins County, New York and the undersigned members of the Town Board. Pursuant to the provisions of Section 284 of the Highway Law, we agree that moneys levied and collected in the Town for the repair and improvement of highways, and received from the State for State Aid for the repair and improvement of highways, shall be expended as follows: 1. GENERAL REPAIRS. The sum of $113,500 shall be set aside to be expended for primary work and general repairs upon 7 miles of town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks or the renewals thereof. 2. PERMANENT IMPROVEMENTS. The following sum of $22,000 shall be set aside to be expended for the permanent improvement of town highways, including paving, guide rails, etc. The following sum of $18,000 shall be set aside to be expended for the permanent improvement of Whitetail Drive to repave approximately .31 miles of the road from the intersection of Saranac Way/Whitetail Drive to the intersection of Teton Court/Whitetail Drive/Saranac Way. 25 January 13, 2003 Town Board Meeting Approved February 10, 2003 The following sum of $30,000 shall be set aside to be expended for the permanent ' ! improvement of Evergreen Lane to apply a pavement overlay on .15 +/- miles of road and includes repairs and upgrades to drainage system. The following sum of $50,000 shall be set aside to be expended for the permanent improvement of Whitetail Drive to make drainage improvements and re-paving from East King Road to Saranac Way. The following sum of $10,000 shall be set aside to be expended for the permanent improvement of Marcy Court to pave and repair catch basins on the entire road Executed in duplicate this 13"^ day of January 2003. TB RESOLUTION NO. 2003-006 - Regular Appointment of Planner WHEREAS, Christine Balestra has worked for the Town of Ithaca as a Planner provisionally since her appointment on January 29, 2001; and WHEREAS, Christine Balestra has successfully completed the competitive exam for Planner and is number 1 on the eligible list; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular appointment of Christine Balestra as Planner, effective date of civil service certification, January 6, 2003; and be it further RESOLVED, an twenty six (26) week probationary period applies and shall end effective July 7, 2003, with no further Town Board action required if there is successful completion of the probationary period as determined by the Director of Planning; and be it further RESOLVED, this appointment does not change Christine Balestra job classification, hourly wage, part time status or benefits. MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. r" TB RESOLUTION NO. 2003-006k - Regular Appointment of Assistant Director of Planning. n 26 January 13, 2003 Town Board Meeting Approved February 10, 2003 WHEREAS, Susan Ritter has worked for the Town of Ithaca as an Assistant Director of Planning provisionally since her appointment on October 2, 2000; and WHEREAS, Susan Ritter has successfully completed the competitive exam for Assistant Director of Planning and is number 1 on the eligible list; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular full time appointment of Susan Ritter as Assistant Director of Planning, effective date of civil service certification, January 6, 2003; and be it further RESOLVED, an eight (8) week probationary period applies and shall end effective March 3, 2003, with no further Town Board action required if there is successful completion of the probationary period as determined by the Director of Planning; and be it further RESOLVED, this appointment does not change Susan Ritter job classification, hourly wage or benefits. MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. TB RESOLUTION NO. 2003-0061 - Reappointment Deputy Hiphwav Superintendent BE IT RESOLVED, that confirming the appointment made by the Town Highway Superintendent, Eugene Redman be re-appointed as Deputy Highway Superintendent to serve at the pleasure of the Town Highway Superintendent. MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. TB RESOLUTION NO. 2003-006m: Reappointment Of Deputy Town Clerk/Deputv Receiver Of Taxes BE IT RESOLVED, that confirming the appointment made by the Town Clerk, Carrie Whitmore be reappointed as Deputy Town Clerk to serve at the pleasure of the Town Clerk, and be it further 27 January 13, 2003 Town Board Meeting Approved February 10, 2003 RESOLVED, that confirming the appointment made by the Receiver of Taxes, Carrie ! Whitmore shall also assume the duties and responsibilities as the Deputy Receiver of Taxes to serve at the pleasure of the Receiver of Taxes. n MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously TB RESOLUTION NO. 2003-006n - Reappointment Of Deputy Town Clerk BE IT RESOLVED, that confirming the appointment made by the Town Clerk, Lori Waring be reappointed as Deputy Town Clerk to serve at the pleasure of the Town Clerk. MOVED: Councilwoman Grigorov SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. I i I OTHER BUSINESS Request to take TC3 Course Supervisor Valentino asked the Board to consider a request by Cindy Vicedomini to take a $325.00 Legal Research and Drafting coursed offer online by Tompkins Cortland Community College. Ms. Drake had sign approval of the request from Justice Bordoni. TB RESOLUTION NO. 2003-00 - Authorization for Legal Research and Drafting Course WHEREAS, TC3 is offering Legal Research and Drafting course as a Web/Online class from January 27, 2003 and ending May 16, 2003; and WHEREAS, participation in the said program will benefit the Town of Ithaca by providing additional training to Cindy Vicedomini, Court Clerk; Now, therefore, be it RESOLVED, that the governing Town Board of the Town of Ithaca does hereby authorize Cindy Vicedomini, to attend Legal Research and Drafting course as a Web/Online class from January 27, 2003 and ending May 16, 2003; and be it further j RESOLVED, the cost not to exceed $325 is to be expended from A1110.410. 28 January 13, 2003 Town Board Meeting Approved February 10, 2003 MOVED: Supervisor Valentino SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 13 - Report of Town Officials (Attachment #3 - Officials* Monthly Reports) Highway Superintendent Mr. Walker gave an update on the Public Works facility stating "we're about a month behind the final completion on it". The roof is on and all the spaces are heated. They are doing final painting in the main shop areas. The office space is getting sheet rock put up. The exterior siding arrived last week. There was a slight defect in the metal horizontal siding panel. It had some slight roller marks on it, not a real noticeable item. It would take another 8 weeks to replace the material and so they negotiated a 15% price reduction on $20,000. Councilman Burbank asked if the Town was over budget due to all the needed snow removal. Mr. Walker stated the Town has already used more overtime this winter than was used during all of 2002. Supervisor Valentino reported she has spoken with Mr. Noteboom who "was not worried yef. Director of Engineering Mr. Walker spoke about the problem (halaocedic acid) the City and Cornell are having with the water systems. West Hill and Inlet Valley residents get their water from the City of Ithaca and 40 customers get water from Cornell. All the water systems are working together. Both the City and Cornell are aggressively working on plans to respond to the Environmental Protection Agency when they have their second failure notice. Statistically there is no way they can comply because the numbers are too high. They are looking at alternate ways of disinfecting or mixing their water with Bolton Point water, diluting it. The Town is developing their plan to bring Bolton Point water to Inlet Valley and West Hill, which will eliminate the problem for Town residents. In response to questions from Councilman Niederkorn, Mr. Walker reported that the Burns Road water line project was complete. They passed the bacteriological test as of this morning. The first service was going to be connected today. Regarding the hospital sewer project, Mr. Walker reported the contractor had started digging today. Director of Planning Mr. Kanter invited the Board to submit ideas for the spring newsletter. The deadline for articles is February 21 They are hoping to have the newsletter out the last week of March. 29 n January 13, 2003 Town Board Meeting Approved February 10, 2003 A preliminary list of articles includes something on the purchase of the agricultural easement and the public hearing schedule the zoning ordinance. Board members recommended something on dog enumeration, the County's rabies clinic schedule, and an article on the problems with City and Cornell water. ^ Director of Building and Zoning Mr. Frost's drew the Board's attention to his monthly report, which contained year-end figures. Construction activity appears to be up. Revenues for 2002 exceed 2001 revenues by about $12,000. Human Resources Manager Ms. Drake reported to the Board on the Wellness Room. Equipment has arrived and she is available to train people in using it. Budget Officer Mr. Carviirs beginning remarks inaudibie. Councilman Lesser requested and the Board discussed getting information on the sources of sales tax revenue. Mr. Carvill reported difficulty getting specific information or a breakdown of the source of sales tax money. j (David Klein arrives) Agenda Item No. 14 ~ Report of Town Committees Capital Planning Committee Committee will be looking at the Southwoods subdivision at their upcoming meeting. Dan Walker reported he had spoken with the developer's "financial person". When asking for a greater contribution towards the pumping station, Mr. Walker was told they were "right on the edge of the profitability line right now". Mr. Walker also informed them he was not going to accept the details that were in the original plan because they do not meet our current standards. The plans would have to go back to the Health Department. Codes and Ordinances Supervisor Valentino asked when the Town was going to adopt the Zoning Ordinance. Councilman Klein stated the final revised copy should be before the Committee for their meeting on Wednesday. The Planning staff is doing the Environmental Impact Statement. They are looking at things very closely and have raised questions that Councilman Klein thinks are important issues they need to look at. They are currently looking at the rural density provision and sewered and non-sewered area. Personnel Committee Supervisor Valentino asked that the time for the upcoming meeting be changed from 12:00 to 12:30. 30 January 13, 2003 Town Board Meeting Approved February 10, 2003 Sewer Contract Committee Supervisor Valentino reported that Noel Desch has volunteered to act as mediator between ^ the City and the Town regarding the interceptors and problems the Town has with SJS's finance and accounting practices. Transportation The Transportation Committee will be planning a series of Community Information Sessions. They will be talking about their plans for a Transportation Plan and doing some pre-testing on a questionnaire on travel patterns and resident expectations. Councilman Lesser will let the Board know of the dates. OTHER BUSINESS Bolton Point Facility Supervisor Valentino told the Board that they were working on an addition to the Bolton Point facility. The group has chosen Hunt Engineers as the architect. Supervisor Valentino asked Councilman Klein to review the plans. She stated that •'we" have not been happy with their proposal; they want to do want to do a curved building. There is a meeting coming up on the 22"^ with the Commission to sit down and go over the plans. Mr. Walker felt the architect had not been listening. The Commission wants function, Hunts wants to make a statement on form. Adiournment On motion by Councilman Klein, seconded by Supervisor Valentino, the meeting was adjourned at 8:00 p.m. Respectfully submitted, Tee-Ann Hunter Town Clerk NEXT REGULAR MEETING - FEBRUARY 10, 2003 31 r\ I *TOWN OF ITHACA TOWN BOARD SI6N-IN SHEET DATE: Monday, January 13, 2003 (PLEASEPRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE /VfJA/rADDRESS/AFFILIATION \AA TO'^Pid/A". r,iv ,ko-i Ao/W) (iF r - _ a/seci^ ' ^' t ' \ t \ IfbU^AJ lyTfAC/^ JI^/.''/S . MiioB (j^^iH' /^o^/in/£^coSA/ January 13, 2003 Town Board Meeting ATTACHMENT #1 Cd C&aJT^AcT "" //£,g^77/9'//c^'^'^ ^A£: 37^^ y/U Cha^jiu^^cP \ (duiOiy 9/^- ££\/£UfJjp^s jV xg^sg)^ Op^:j^77A/c> 4./Z£ /fU^ /4J TTdC 7^/5 . AUM 3A/?/jUj!^jLrc£. ' ^J>oyp7^o £/ . ts^dJ , 77^^ /V/?^ 7^££aJ /tJ 77H: /^4e:d>//f^ s^'aJT" To oa ^/AT£ /^SAiC^7?aiU*^T/d//m. /^A^al Ciit^TTkjJ Aj&c f*^AP£. 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CodJSTTUKJTh^ COOAJk, "J/tt. n V /H^ATp£.p /iu> £^AT~ Sy T^o*u£e^:^ (^AT?M^£P Sy TM -^9^ £3A January 13, 2003 Town Board Moeting ATTACHMENT #2 TOWN OF ITHACA 215 NORTH TIOGA STREET, ITHACA, N.Y. 14850 www.town.ithaca.ny.us TOWN CLERK 273-1721 HIGHWAY (Roads, Parks, Trails, Water & Sewer) 273-1656 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 or (607) 273-5854 ENGINEERING MEMORANDUM TO:Town Board DATE: January 8, 2003 FROM: Dan Walker, Town Engineer SUBJECT: Wastewater Treatment Facility Replacement of Primary Settling Basin Collector System The Ithaca Area Waste Water Treatment Facility is nearing 20 years of operation and the sludge ^rfiQllection system in the primary settling Tanks is in need of replacement. The collection system insists of 2 cast iron chain loops in each primary tank with 21 - 3"x8"x20' redwood scraper flights ^ )tween them. The cast iron chain and drive mechanisms are worn and corroded and the flights are ^o worn. The Plant operations and engineering staff have developed a plan to replace the worn out components with new nonmetallic thermoplastic polyester and reinforced nylon chains, and fiberglass scraper flights. The Plant has a total of 8 - 105 feet long by 20 feet wide by 16 feet deep primary settling tanks. During normal flow conditions the plant can effectively operate with 4 settling tanks. The plan is to replace the equipment in four of the settling tanks this winter before the high flows encountered in the spring. The project has an estimated cost of $138,600.00 and the funds are available in the capital reserve account for the sewer plant. The City plans to award a contract for the work at the January 15 Board of Public Works meeting. A construction start is expected on or before February 1 and the work is expected to take 6 weeks. The Town of Ithaca owns approximately 41.6% on the plant and based on plant ownership would be responsible for approximately $58,000 of the project cost. The SJS has recommended that a capital project be established for this work and funded from the capital reserve account for the lAWWTF. DWalker Page 1 H:\PROJECTS\ISC\citycosts\Primary sludge collection project memo.doc 1/8/03 TOWN OLERK * S MONTHLY RERORT OWN OF ITHACA, NEW YORK ^ THE SUPERVISOR: DECEMBER, 2002 PAGE 1 26.25 rursuant to Section ZJ, Subd 1 of the Tovq Lair, I hereby sake the followiDg statement of all fees and moneys received by me in connection with my office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by law: 2002 SPORTING LICENSES 2003 SPORTING LICENSES DECALS 3_ MARRIAGE LICENSES NO. 02089 TO 02091 „ AGRICULTURE REPORT COPY AERIAL PHOTOS MISC. COPIES COMPREHENSIVE PLAN DRAFT ZO MAPS (PER MAP) DRAFT ZONING MAP (EACH) DRAFT ZO MAP SET DRAFT ZO DRAFT ZO PACKAGE ENVIRONMENTAL REVIEW EXECUTIVE SUMMARY ZO 3L MARRIAGE TRANSCRIPT NOISE ORDINANCE RETURNED CHECK - CLERK RETURNED CHECK-TAXES RETURNED CHECK- W&S OPEN SPACE REPORT 1984 POSTAGE PARK OPEN SPACE EXEC SUM PARK OPEN SPACE FULL RPT SIGN ORDINANCE SIX MILE CREEK REPORT SUBDIVISION REGULATIONS TAX SEARCH USE OF PARKS & BLDG WETLAND GUIDELINES WATER & SEWER SEARCH ZONING MAP ZONING ORDINANCE ZONING ORDINANCE DRAFT TOTAL TOWN CLERK FEESA1255 30.00 25.00 1.50 82. i ) A1555 61 A1556 1 A1557 1 A2389 ^^530 ( 1 A2540 DOG ENUMERATION SPCA CONTRACT SPCA IMPOUND FEES VOTING MACHINE FEE GAMES OF CHANCE LICENSES BINGO LICENSES BINGO FEES TOTAL A2540- 75 61.00 285.0^ 30.00 14.60 14.60 TOWN CLERK'S MONTHLY REPORT DECEMBER, 2002 PAGE 2 ( ) A2544 A2701 61 DOG LICENSES REFUND PRIOR YEAR EXPENS 18 B2110 BUILDING PERMIT BUILDING PERMIT EXTENSIN FOUNDATION PERMITS CERTIFICATE OF OCCUPANCY TEMP. CERT. OF OCCUPANCY USE PERMITS OPERATING PERMITS FIRE SAFETY INSPECTIONS SIGN PERMITS ZBA AREA & USE VARIANCES ZBA ADDITIONAL MTG. FEE ZBA SPECIAL APPROVALS ZONING SIGN APPROVALS TOTAL B2110 B2115 SUBDV. REV. INITIAL APL. SUBDV. REV. PRELIM. PLAT SUBDV. REV. FINAL PLAT SBDV. REV. PLAN REAFFIRM SITE PLAN INIT. APL. FEE SITE PLAN PRELIM. PLAN SITE PLAN FINAL PLAN ADD. MTG. FEE AGENDA PRO ASS. MTG. FEE P.M. PROCE TOTAL B2115 Paid to Paid to Paid to Paid to Paid to Paid to Paid to 122.00 4,390.00 25.00 300.00 50.00 1,750.00 100.00 137.50 80.00 100.00 6.932.50 ( \ i ) 100.00 100.00 Supervisor for General Fund Supervisor for Part Town County Treasurer for Dog Licenses Ag & Markets for Dog Licenses NYS Health Department for Marriage Licenses State Comptroller for Games of Chance Licenses State Comptroller for Bingo Licenses 595.3g 7.032.50 93.43 21.00 33.75 Total Disbursements 7,776.10 JANUARY 3, 2003 SUPERVIS(^ STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA J, being duljr SKorn, says that she is the Clerk of the MH OF ITHACA that the foregoing is a full and true stateient'of all Fees and Honeys received by her during the aonth above stated, excepting only such Fees the application and payiaent of which are otherwise provided for by law<-^' Subscribed and swnrn l-n hflfnrA ma t-hie Town of Ithaca Town Board, January 13,2003 Highway Department Report for December 2002 Rublic Works Facility The Public Works Facility is moving along despite the holiday season. The building roof systems are complete other than final trim work. Also roof drainage piping has been installed. The heating system for truck garage, mechanic's shop, and large equipment storage are 90 percent complete and in operation. Work has started on heating system for office and break room area. Electrical and plumbing work is approximately 80 percent complete. Windows and exterior siding will begin first week in 2003. Prime contractors are still confident they will meet the February 14,2003, completion date. December Projects Due to snowy weather, the leaf collection was completed in December. There is a possibility some have still not been picked up; due to the snow we could not get them. '''^^^cember saw even more snow this year than last—even last month. According to the Cornell ' hiversity Weather web site, Ithaca received 27 inches of snow during December. This is above >erage for December. Most of the month was spent keeping the roads, trails, water tanks access, pump stations access, and walks cleared of snow and ice. We had seven water main breaks in December. There was one on Muriel Street, two on Park Lane, one on Stone Quarry Road, one on Roat Street, and two on Danby Road. The two on Park Lane were at the same spot about 100 yards apart, and the two on Danby Road were at 1044 and 1046. New Years Eve brought a large sewer blockage/emergency at East Hill Plaza. Due to reoccurring problems at this location, we will be billing Ashley Management/Comell University for the work the Town forces completed. The Bums Road water extension project started in December. Joe Slater, Engineering Tech. has been the inspector on this project. The project is moving along, even though there has been quite a bit of snowy weather. Projects for lanuary: 1. Water and sewer maintenance. Monitor and inspect constmction at the Public Works Facility. ^ Maintenance at Town Hall. Snow removal. Holiday Tree pickup. 6. Continue inspection of Burns Road water project. 7. Vehicle maintenance. Town Engineer's Report for 1/13/03 Town Board Meeting ^GENERAL ' \ Records Management Engineering staff is continuing to work with existing record maps of the Town's water and sewer systems to develop an electronic GIS record map. Student interns are continuing to transfer data from the paper record maps and field notes to accurately locate Town facilities on the Arc View GIS. Approximately 80% of Town sewer mains have been mapped and mapping of approximately 75% of Water mains has been completed to date. Park and Open Space The Pew Trail final design has been completed and the final design documents have been approved by NYSDOT. The approval by DOT allows the Town to proceed with land and easement acquisition. Public Works facility Constmction is proceeding and the Town Engineer has been providing technical support on constraction inspection and contract administration. Several minor change orders are in process or have been approved for the various contracts as follows: General Construction - Streeter Associates I \ 1. Changed Roof Panels to Butler Building CMR-24 Roof system, which is an equivalent roof t system for a reduction of Contract Price by $8,000.00. APPROVED 2. Repair concrete floor on each side of the existing trench drain due to conditions discovered during demolition for an additional cost of $6,059.00. APPROVED 3. Remove and replace overhead doorframes for the existing south side doors for an additional cost of $5,435.00. APPROVED 4. Replacement of rusted eave girts on the original garage building, estimated additional cost of $5,000.00. PENDING 5. Framing and sheet rock on existing walls in poor condition identified after demolition, estimated additional cost of $3,500.00. PENDING HVAC - Kimble, Inc. 1. Modify the infrared heating system for the Large Equipment storage area to avoid obstacles and improve area heating control, estimated additional cost of $2,500.00. PENDING Electrical - Knapp Electric 1. Add additional circuits and fixtures in original shop area not shown on plans for an estimated additional cost of $4,500.00. PENDING Plumbing - Buchanan, Inc. No change orders to date TOWN ENGINEERS REPORT 1/13/03 Tompkins County Emergency Management Planning Committee The Draft Tompkins County Comprehensive Emergency Management Plan has been completed and distributed to committee members. The Town Engineer has a copy of the draft plan which is available for any Town Board members review. Town of Ithaca Emergency Management and Fire Protection Town staff is in the process of updating the Town emergency response plan. EARTH FILL PERMITS No earth fill permits were issued in December. WATER PRO.TECTS Integrated Water System There has been no activity on the integrated water system in November. The Commission has | | indicated a willingness to sell water to the City under a contractual relationship and that the Agreemt. to provide Water Emergency Aid remains in effect. The Town Engineer and Bolton Point staff have been meeting with the Cornell University Utilities department to evaluate opportunities for cooperation. The Town Engineering staff is preparing the Preliminary design for a proposed transmission main and SCLIWC tank on Comell University Hungerford Hill Road property. This project is being done in conjunction with the design of a South Hill Transmission line extension to provide water to the West Hill and Inlet Valley water service area. West Hill Water System The Contract for replacement of the watermain behind the Biggs complex and the Hospital has been awarded to G. DeVincentis & Son Construction Co., Inc. of Binghamton. The Contractor has stockpiled pipe and has done layout work. Several alternatives for a new water storage tank are being reviewed, including several sites on the EcoVillage property. Site surveys and test borings have been completed and preliminary design is underway for development of an engineering report with recommendations. ( \ t \ ERPT0301 Daniel R. Walker Page 2 1/8/2003 TOWN ENGINEERS REPORT 1/13/03 ' \ n i Bums Road Water Main Extension The Bums Road water main contract was awarded at the December 9^ Town Board Meeting, and the contractor began work the week of December 16^, and the project is now substantially complete. Final testing and acceptance of the watermain should by complete by January 10^. Water Quality On December 16^, 2002, the Town was notified that the City of Ithaca Water Supply and the Comell University Water Supply were in violation of the EPA drinking water standard for Haloacetic acids. Town of Ithaca Customers on the West Hill, Inlet Valley and East Shore Drive receive water from the City water supply, and 40 Customers in Forest Home receive water from the Comell University supply. The following notice was developed by The Tompkins County Department of Health, the City of Ithaca, Comell University and the SCLIWC and has been published in the Ithaca Joumal. The City of Ithaca and Cornell University water systems recently violated a drinking water standard. Although this is not an emergency, as our customers, you have a right to know what happened, what you should do, and what we are doing to correct this situation. The systems have levels of haloacetic acids above the annual average, which are calculated every quarter as set by the Environmental Protection Agency (EPA). The EPA maximum contamination limit (MCL) is 60parts per billion (ppb) . The City's current , \ annual average is 78 ppb and Cornell's is 72ppb. * What should I do? You do not need to boil your water or take other corrective actions. No immediate action is recjuired or necessary. Who is effected? The City system serves the City and the West Hill and Inlet Valley areas in the Town of Ithaca. The Cornell system serves Cornell's central campus. Where do haloacetic acids come from? Drinking water is taken from the raw water source and processed in the City or Cornell water filtration plant. Settling basins and filters within the plant are used in conjunction with a disinfecting agent to make safe drinking water. Liquid chlorine is used to disinfect the water. When it reacts with naturally occurring organic matter in the water, it produces byproducts of disinfection. Starting in January of 2002 a certain family of 5 types of disinfection byproducts called haloacetic acids (HAAS) began to be regulated. The limit for HAAS is established at .060 milligrams per liter or 60 parts per billion, which is expressed as a rolling average. Samples are taken quarterly from four locations in each water distribution system. The sample results from all four sites are then averaged to arrive at the HAAS level for the quarter. The EPA states that: "Some people who drink water containing haloacetic acids in excess of the maximum contamination limit (MCL) over many years may have an increased risk of getting cancer. " What happened and what is being done? The combination of the quantity of disinfectant needed and the naturally occurring t \ organic material in the incoming water resulted in a level of haloacetic acid in the drinking water in excess of 60ppb. In order to correct this problem, either the level of organic matter at the disinfection site must be lowered or the amount and/or ERPT0301 Daniel R. Walker Page 3 1/8/2003 TOWN ENGINEERS REPORT 1/13/03 _ f y type of disinfectant must be reduced. Water treatment regulations require a certaf 1 contact time for the chlorine and water in the facility before it enters the public- system to kill disease-causing microorganisms. Both the City and Cornell are working with the Tompkins County and NYS Departments of Health and other experts to identify expeditious solutions to this problem. Additional information will be made available. Please share this information with all other people who drink water provided by the City of Ithaca and Cornell but who may not directly receive this notice. You may wish to post a copy of the notice where all may see it. The City of Ithaca and Cornell provide water to some points outside their systems. Your water system owner will notify you if you are an effected customer. Landlords can assist notification by copying and posting this notice. This notice will be mailed or emailed to all of the City and Cornell's billed customers and is in the media for others to read. City Contact: Cornell Contact: Charles Baker, Chief Operator James Grieger - Env. Health Specialist City of Ithaca - Water Plant Dept. of Environmental Health and Safety 202 Water Street Cornell University Ithaca, NY 14850 125 Humphreys Service Building 273-4680 Ithaca, NY 14853 Email: cbaker@cityofithaca.org 255-8200 Public Water System ID#: NY5404416 Email: dehs@cornell.edu Public Water System ID#: NY5417686 Tompkins Co. Health Department Contact: Environmental Health Division f 274-6688 email: bob@tompkins-co.org ' The Town of Ithaca has sent the following notice to all Town Customers that receive water from the City or Cornell supplies: IMPORTANT INFORMATION ABOUT CITY OF ITHACA AND CORNELL UNIVERSITY DRINKING WATER SUPPLIED TO YOU The results of recent water quality analyses have shown that the City of Ithaca and Cornell University water systems are in violation of a drinking water standard. Although this is not an emergency, as a Town of Ithaca water customer, you have a right to know what happened, what you should do, and what is being done to correct this situation. The City and Cornell systems have levels of haloacetic acids above the maximum contaminant level (MCL) set by the Environmental Protection Agency (EPA). The EPA MCL is 60 parts per billion (ppb) based on the average of water quality monitoring results obtained over four consecutive quarters. The City's current annual average is 78 ppb and Cornell's is 72 ppb. You are being provided with this notice since although you are a Town of Ithaca water customer, the water you receive is supplied from either the City of Ithaca or Cornell water system. What should I do? You do not need to boil your water or take other corrective actions. No immediate action is required or necessary. — O ( \ < \ ERPT0301 Daniel R. Walker Page 4 1/8/2003 TOWN ENGINEERS REPORT 1/13/03 I \ \ Who is affected? The City system serves the City and the West Hill, Inlet Valley, and East Shore Drive areas in the Town of Ithaca. The Cornell system serves Cornell's central campus and a portion of Forest Home in the Town of Ithaca. Where do haloacetic acids come from? Water is taken from the raw water source and treated in the City and Cornell water filtration plants. In conjunction with other treatment processes, a disinfecting agent is added at the filtration plants to produce water that is safe to drink. Liquid chlorine is used to disinfect the water. When chlorine reacts with naturally occurring organic matter in the water, it produces byproducts of disinfection. Since January of 2002, a group of 5 disinfection byproducts called haloacetic acids (HAAS) have been regulated by the EPA. The limit for HAAS is established at .060 milligrams per liter or 60 parts per billion, which is based on a rolling average of quarterly analyses. Samples are taken quarterly from four locations in each water distribution system. The sample results from all four sites are then averaged to arrive at the HAAS level for the quarter. The EPA states that: "Some people who drink water containing haloacetic acids in excess of the maximum contamination level (MCL) over many years may have an increased risk of getting cancer. " What happened and what is being done? The combination of the amount of chlorine required and the concentration of naturally occurring organic material in the source water resulted in a level of haloacetic acids in the drinking water in excess of 60 ppb. To ensure disease- causing microorganisms have been killed, water treatment regulations require a minimum contact time for chlorine once it has been added to the water and before the ' ^ water from the filtration plant enters the public system. Correcting this problem ' will require lowering the level of organic matter present or the amount of chlorine added at the disinfection sites, use of an alternate disinfectant, or removal of the haloacetic acids before the water enters the public system. Both the City and Cornell are working with the Tompkins County and NYS Departments of Health and other experts to identify expeditious solutions to this problem. Additional information will be made available. Please share this information with any other people who drink water provided by the City of Ithaca and Cornell, but who may not directly receive this notice. You may wish to post a copy of the notice where all may see it. Landlords can assist notification by copying and posting this notice. Additional copies of this notice can be obtained by calling the water system contact provided below. Bolton Point Municipal Water Svstem Tompkins Co. Health Deipartment Paul Tunison-General Manager Environmental Health Division Ken Butler—Production Manager 274-6688 Bolton Point Water Plant e-mail: bob@tompkins-co.org 1402 East Shore Drive Ithaca, New York 14850 277-0660 e-mail: pftQtwcnv.rr.com ! ^ ERPT030i Daniel R. Walker Page 5 1/8/2003 TOWN ENGINEERS REPORT 1/13/03 ^ ' \ SEWER PROJECTS Intermunicipal Sewer System The Intermunicipal sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership in the sewer system. The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden, plus the three potential partners, which are the Village of Lansing, The Village of Cayuga Heights and the Town of Lansing. The Draft Environmental Impact Statement has been revised and has been submitted to DEC for comments. Steams and Wheler have developed the final Design of the Phosphorus removal project at the Ithaca Area Waste Water Treatment Facility. The Contract Documents have been prepared and are under staff review for a recommendation of approval to the various approving boards. West Hill Sewer System The Contract for replacement of the sewer main behind the Biggs complex and the Hospital has been awarded to G. DeVincentis & Son Construction Co., Inc. of Binghamton. The Contractor has stockpiled pipe and has done layout work. Sewer installation will start at the south end of the Job near Candlewyck Apartments in mid January, dependent on weather. South Hill Sewer Service Area » ^ The Southwoods subdivision, approved in 1989 may start construction in 2003 and part of the project includes extending sanitary sewer mains. The project as originally approved included two sewage pump stations and approximately 2000 feet of force main between the project and Troy Road. The Town Engineer is evaluating an option to serve the project with a gravity sewer along Coddington Road. This would eliminate a pump station and provide the additional benefit of serving residents along Coddington Road north of E. King Road with sewer. DEVELOPMENT REVIEW PRI Site work for the PRI Museum of the Earth is continuing with constmction of the drive and parking areas, along with building constmction. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed the required sediment and erosion control measures and is maintaining them. No site related problems have been noted. ECOVILLAGE EcoVillage is nearing completion on the site work and buildings for the Second Residents' Group'^^ Sediment and erosion controls have been maintained adequately during constmction. Final site wf n and landscaping will be completed as the Buildings are finished. ' ^ ERPT0301 Daniel R. Walker Page 6 1/8/2003 TOWN ENGINEERS REPORT 1/13/03 f' \ COLLEGE CIRCLE College Circle Phase 3 Site construction is continuing during the winter. The Storm Water Management plan for the site is being inspected for compliance by the Engineering Staff. The Town of Ithaca will be monitoring operation and maintenance of the storm water control system, and has authority by agreement to ensure proper function. Excess excavated material is being transported to the old Landstrom gravel pit in Danby and a site off of Coddington road near Brooktondale. BAKER INSTITUTE The Town Engineering staff has been monitoring drainage work and sediment and erosion control systems at the Baker institute expansion project which is nearing completion. LINDERMAN CREEK PHASE TWO Linderman Creek Phase Two is continuing. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed the required sediment and erosion control measures and is maintaining them with frequent inspection and reminders from the Engineering Staff. I \ I ^ ERPT0301 Daniel R. Walker Page 7 1/8/2003 Planning Director's Report for January 13, 2003 Town Board Meeting ' \ DEVELOPMENT REVIEW December 3. 2002 Meeting: (cancelled) December 17. 2002 Meeting: Cingular Wireless Telecommunication Antennas on a Cornell University Water Tank, Dryden Road: The Planning Board granted Preliminary and Final Subdivision Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding special approval for the proposed telecommunications antennas on a Cornell University Water Tank located off Dryden Road (NYS Route 366), Town of Ithaca Tax Parcel No. 65-1-5.2, Residence District R-30. The proposal includes attaching 9 panel antennas on an existing water tank approximately 74 feet high and the installation of an ir6" X 20' equipment shelter to house the radio and computer equipment. Cornell University, Owner; Southwestern Bell Mobile Systems, LLC d/b/a Cingular Wireless, Applicant; Eric Murray, Agent. Quick Cash Auction House - Site Plan Modification for Trailer Relocation, 635 Elmira Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modification to the approved site plan for Quick Cash Auction located at 635 Elmira Road, Town of Ithaca Tax Parcel No. 35-1-21, Business District "C". The proposed modification includes relocating two of the trailers from the southwest comer of the property to a better screened location closer to the building behind a fence. The original plan was approved on June 18,2002 by the Town Planning Board. Randy Hall, Owner/Applicant. Sketch Plan for Auble Subdivision and Site Development, West King Road and Danby Road: The Planning Board considered a Sketch Plan for the proposed 8-lot subdivision, rezoning request, and associated site plan for the development project located at the comer of West King Road and Danby Road, Town of Ithaca Tax Parcel No. 37-1- 17.1, Multiple Residence and Business Districts "C" and "D". The proposal is to subdivide the 15 +/- acre parcel into 6 lots for single-family residences, one 2.1 +/- acre lot for 16 apartment units in four buildings, and reserve the remaining lot along Danby Road for future commercial development. David C. Auble, Owner/Applicant; Gary L. Wood, P.E., and Brian M. Klumpp, L.S., Agents. The Planning Board declared its intent to serve as Lead Agency to coordinate the environmental review pursuant to SEQR. Cornell University — Proposed Athletic Fields (Alumni Field Relocation): The Planning Board had a discussion and update with Comell University regarding the proposed athletic fields which are being relocated into the Town of Ithaca due to the construction of Comell University Life Sciences Technology Building in the City of Ithaca. Comell University, Owner; Peter Paradise, Agent. Comell representatives presented an overview of their site selection process, and are now proposing to locate the fields on a new preferred site, known as Precinct 8, at the comer of Game Farm Road and Ellis Hollow Road. The ' Planning Board provided positive feedback regarding this new site, and Comell will I 1 f \ prepare a new sketch plan showing the fields on the Precinct 8 site for presentation to the Planning Board at an upcoming meeting (to be determined). 2003 Meeting Schedule: The Planning Board approved the schedule of meetings for 2003, continuing with the first and third Tuesday of each month beginning at 7:00 p.m. and ending by 10:00 p.m. Recommendation to Town Board Regarding Chair for 2003: The Planning Board recommended the re-appointment of Fred Wilcox as Chair of the Planning Board for 2003. CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following are accomplishments or issues that have been dealt with over the past month. SEOR Reviews for Zoning Board: Four new SEQR reviews for the Zoning Board were done since the December report: (1) special approval to enlarge a wood deck on a non- conforming building/lot located at 107 Hillcrest Drive, Residence District R-15, Tee-Ann Hunter, Appellant; (2) special approval to enlarge a single-family residence on a non- conforming lot with the addition of a second dwelling unit, located at 29 Renwick Heights Road, Residence District R-15, Rolf Pendall, Appellant; (3) height variance to allow the construction of a single-family residence (39 +/- feet proposed, 36 feet permitted), located at 5 John Street, Residence District R-15, Larry Snyder, Appellant; and (4) special approval and height variance to enlarge an existing non-conforming building with the extension of a wood deck (may also result in the building height exceeding the permitted 36 +/- feet), located at 981 Taughannock Boulevard, Residence District R-15, Robert MacLeod, Appellant/Owner, William Chaploney, Agent. Codes and Ordinances Committee: The Committee met on December 18, 2002. The Committee approved its schedule for 2003, which will continue meetings on the third Wednesday of each month at 7:30 p.m. The Committee discussed possible issues regarding the new Low Density Residential (LDR) provision differentiating between areas with public sewer available (would have min. lot size of 30,000 square feet) and areas where public sewer is not available (would have min. lot size of three acres). No decisions were made, and the discussion will continue at the next Committee meeting, which is scheduled for Wednesday, January 15, 2003. That agenda will also include distribution of the newly revised draft Zoning text, status of the Zoning revision process, and discussion regarding work plan priorities for 2003 and beyond. Transportation Committee: The Committee met on December 19, 2002. Discussion continued regarding the possibility of contracting for patrolling and enforcement services with the County Sheriffs Office. A draft letter to the Sheriff was reviewed by the Committee, and will be sent to confirm the understanding about how an agreement for such services would be handled. The Committee also discussed elements of the townwide transportation plan. It was agreed that a good first step would be to plan a series of f \ i \ neighborhood/community meetings to obtain public input on transportation issues ^ important to Town residents, and to follow up with a survey. The next Committee meeting is scheduled for Thursday, January 16, 2003, where the Committee will focus on plans for neighborhood meetings and desired content of a survey. There was also interest in inviting a TCAT representative to a future meeting to discuss the public transit system and how it relates to the Town of Ithaca. ITCTC Planning/Policv Committee Joint Meeting: The Ithaca-Tompkins County Transportation Council Planning and Policy Committees met in their joint meeting on December 17, 2002. The Planning Committee elected Jonathan Kanter as the new Chair for 2003 (after John Gutenberger announced that he would step down as Chair, which he held since the inception of the ITCTC), and Peter Messmer, County Highway Manager, as Vice Chair. The Policy Committee elected Barbara Blanchard as its Chair and Deb Grantham, Town of Dryden Deputy Supervisor, as Vice Chair. The agenda included presentation of the 2002 Annual Report (a copy is available in the Planning Department), a discussion regarding the Transportation Improvement Program (TIP) Update, and an update on the NESTS Transit Study. Representatives from the NYS Dept. of Transportation indicated that the updated TIP is likely to include only those projects with the most critical need because of uncertainty regarding reauthorization of federal highway funds. The next meeting of the Planning Committee is scheduled for February 18, 2003. Conservation Board: The Board met on December 5, 2002. Lenore Durkee was nominated and recommended to the Town Board as Chair for 2003. Other agenda items included ^ reports from the Environmental Review Committee, the Environmental Management Council, the stream buffers committee, and from the member who attended the annual conference on the environment. The Board also continued review of a draft informational brochure describing functions and activities of the Conservation Board. The next meeting of the Conservation Board is scheduled for Thursday, January 16,2002. Agricultural Conservation Easement: It was discovered through review of a recent State Comptroller's Opinion that the Town probably should hold a public hearing and adopt a resolution subject to a permissive referendum prior to closing on the agricultural conservation easement. Therefore, a public hearing was held at the December 31®' Year- end meeting, and a resolution ratifying the authorization of the easement acquisition, subject to a permissive referendum, was adopted by the Board. A new closing date will be scheduled (will be after January 30"^, 2003) to allow for the 30-day permissive referendum time period. Municipal Officials Association Planning Coalition: This newly formed group, established by the Tompkins County Municipal Officials Association (MOA), met for the first time on January 2, 2003. Mary Russell was elected as Chair, and Joel Gagnon was elected as Vice Chair. This was an organizational meeting to discuss membership, voting, possible work items and priorities, meeting schedule, and other administrative matters. Ed Marx, Commissioner of Planning for Tompkins County, and Joan Jurkowich, Deputy ^ Commissioner of Planning, also attended the meeting to discuss the County's Comprehensive Plan that is in the early stages of preparation, and what role the Planning Coalition could play in providing municipal feedback to the County during the Plan process. ' ^ The MOA established the coalition to provide a forum for discussion and resolution of intermunicipal planning issues and cooperative planning efforts among the municipalities, as well as to provide advisory opinions and input to the County during the preparation of the Comprehensive Plan. Each municipality in Tompkins County is being invited to appoint two representatives to the Planning Coalition (one elected and one non-elected representative). The Coalition agreed to invite two members from the City of Ithaca as well, in order to have representation from all of the municipalities during the County Plan preparation process. The Planning Coalition will meet on the last Wednesday of each month at 4:15 p.m. in the Ithaca Town Hall. The next meeting is scheduled for Wednesday, January 29"^, 2003, where the agenda will primarily focus on the County Comprehensive Plan. Capital Projects and Fiscal Planning Committee: The Committee met on January 7, 2003 to discuss the possible sewer extension on East King Road and Coddington Road related to the Southwoods Subdivision. The Engineering Department described details and costs of the possible project, estimated at a total of $528,839 (a portion of which would be paid by the Southwoods developer equivalent to the amount that they would have had to pay if they built a connection to the existing Troy Road sewer). The Budget Officer presented a summary of estimated available fund balance in the Sewer Fund. The Planning Department prepared and presented a development potential analysis to provide a comparison of possible growth scenarios with and without public sewer in the area proposed to be served. The Committee will continue its discussion of the proposed sewer project at its next meeting to be scheduled for the end of January. Meanwhile, the Committee will seek feedback from residents of the possible service area on whether sewer is desired or needed there. There will also be follow-up discussion with the Southwoods developer regarding a fair-share payment if the new sewer main is built. t \ I \ TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF DECEMBER 2002 MONTH VEAR TO DATE TYF -- PERMIT YEAR n OF PERMITS AMOUNT # 1 AMOUNT SIN« FAMILY RESi... „WCES 2002 2001 oo oo 19 2,788,000 13 2,230,144 TWO FAMILY RESIDENCES 2002 2001 3 585,000 3 590,000 11 2,200,000 9 1,830,000 RENOVATIONS 2002 2001 j 12,000 0 ® 13 143,984 21 303,176 CONVERSIONS OF USE 2002 2001 0 ° , 18,900 6 91,779 3 63,900 ADDITIONS TO FOOTPRINT 2002 2001 g 263,500 , 185,000 25 1,156,284 18 717,874 MULTIPLE RESIDENCES 2002 2001 0 ° , 300,000 36 16,104,890 5 1,094,800 BUSINESS 2002 2001 1 Judd Falls Plaza entry door 2,000 0 0 12 1,988,920 18 5,354,901 AGRICULTURAL 2002 2001 oo o o 0 0 0 0 INDW^PyUAL 2002 2001 oo oo oo oo EDUCATIONAL 2002 2001 1 IC Egbert Hall Romm 315 offices 35,000 1 IC Physical Plant Office renovations 250,000 1 CU Moakley House bath addition 60,000 i CU Baker Institute demolish incinerator ZiSQCi 4 352,000 4 3,546,000 18 5,603,168 20 19,109,694 MISCELLANEOUS CONSTRUCTION 2002 2001 1 Remove loft and dormer 5,000 1 Repair attached fire damaged garage 50,000 1 Foundation repair 19,000 i Telecommunications facility 4 94,000 3 106,000 41 2,600,689 48 804,779 TOTAL NUMBER OF PERMITS ISSUED 2002 2001 19 1,308,500 n 4,745,900 181 32,677,714 155 31,509,268 TOTAL FEES RECEIVED 2002 2001 ,9 2,690 13 5,675 181 44,790 155 33,195 Date Prepared: January 2,2003 Dani L. Holford Building/Zoning Department Secretary E)ecember 2002, Page 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 19 1. 118 Bundy Road - 24' x 24.5' attached garage. 4 The Byway - third floor renovation. ( 13. 181 King Road East - new three bedroom home. 4. 1305 Hanshaw Road-convert fix)m I dwelling to 2 dwelling units. , \ 5. 406 Coddington Road - new detached garage. ^ 6. 1011 Taughannock Boulevard - demolish existing single-family and replace with new 7 bedroom home. 7. 143 West Haven Road - new 3 bedroom home. 8. 119 Park Lane - 616 square foot addition above existing garage. 9. 200 Rachel Carson Way (EcoVillage) - 8 unit carport. 10. 200 Rachel Carson Way (EcoVillage) - 8 unit carport. 11. 229/231 Rachel Carson Way (EcoVillage) - new two-family residence. 12. 112 Maplewood Drive - convert basement to apartment. 13. 365 King Road East - bedroom, bathroom, foyer, and rear porch addition. 14. 228/230 Rachel Carson Way (EcoVillage) - new two-family home. 15. 335 Pine Tree Road (Wings Over Ithaca) - renovations to restaurant. 16. 5 Saunders Road - new single-family modular with attached garage. 17. 1590 Slaterville Road - new single-family home. 18. 134-136 Judd Falls Road - legally non-conforming existing two-family home. 19. 365 King Road East - new 24' x 32' detached garage. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2002 - 180 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2001 - 226 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 5 1. 125 Ridgecrest Road - occupancy - pending. 2. 229 Coddington Road - building code - no violation found. f \ 3. 163 Snyder Hill Road-property maintenance-pending. ' ^ 4. 1502 Slaterville Road - property maintenance - no violation found. 5. 246 Renwick Drive - building code - pending. From November 2002: 1. 329 Winthrop Drive - occupancy - pending 1/27/03 ZBA. From October 2002: 1. 636 Coddington Road - zoning - pending. From August 2002: 1. 833 Coddington Road - building code - pending. From December 2000: 1. 172 Calkins Road - property maintenance - (partially abated) - limited timeframe agreed to for complete abatement. From Mav 1995: 1. 1152 Danby Road - zoning and building code - legal action pending. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2002 - 41 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2001 - 61 f \ ( ^ December 2002, Page 3 TOTAL FIELD V ISITS THIS MONTH - 84 Building Code - 52 ,al Law and Zoning Inspections - 9 ; Safety - 17 (5 businesses, 4 apartments [ 15 units], 2 restaurants, 2 churches, 2 clubs, 1 bowling alley, 1 health care) I .e Safety Reinspections -1(1 church) Fire/Emergency Occurrences - 3 (10 kitchen stove, 2 fireplace/wood stove) Fire Occurrence Reinspections - 2 TOTAL FIELD VISITS YEAR TO DATE, 2002 - 932 total FIELD VISITS YEAR TO DATE, 2001 - 881 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE, 2002 - 7 TOTAL SIGN PERMITS YEAR TO DATE, 2001 - 9 ZONING BOARD OF APPEALS 1 MEETING, 4 CASES, AGENDA ATTACHED \ TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY. DECEMBER 16.2002 7:00 P.M. t \ I \ Granted By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, December 16,2002, in Town Hall, 215 North Tioga Street, Tioga Street Entrance, Ithaca, NY, COMMENCING AT 7:00 P.M.. on the following matters: APPEAL of Tee-Ann Hunter, Appellant, requesting a special approval under Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to enlarge an outside wood deck on a non-conforming Granted building/lot located at 107 Hillcrest Drive, Town of Ithaca Tax Parcel No. 26-4-14, Residence District R- 15. Said parcel is non-conforming since it does not front on a Town, County, or State highway, with said building being located 19 feet from the front property line, whereas a 25 foot building setback is required. A variance from Article IV, Section 14 of the Zoning Ordinance, may also be requested. APPEAL of Rolf Pendall, Appellant, requesting a special approval under Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to enlarge a single-family residence on a non-conforming lot, with the addition of a second dwelling unit, at 29 Renwick Heights Road, Town of Ithaca Tax Parcels No. 17-3-4, Residence District R-15. Said parcel has an existing road frontage of 26 + feet, whereas 60 feet is required. APPEAL of Larry Snyder, requesting a variance from the requirements of Article IV, Section 11 (6) to be Granted permitted to construct a single-family residence with a building height of 39 + feet (36 foot limitation) at 5 John Street, Town of Ithaca Tax Parcel No. 56-3-13.27, Residence District R-15. APPEAL of Robert MacLeod, Appellant/Owner, William Chaploney, Agent, requesting a special approval Denied under Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to enlarge an existing non-conforming building/lot, with the extension of an outside wood deck, located at 981 Taughaimock Boulevard, Town of Ithaca Tax Parcel No. 21-2-30, Residence District R-15. A variance from Article IV, Section 11(6) may also be requested to allow an overall building height to exceed 36 + feet. Said building lot does not conform with the requirements for property dimensions, and the existing building has a north side yard setback of 2 to 5 feet (15 feet required). Said Zoning Board of Appeals will at said time, 7:00 p.m., and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S. Frost Director of Building and Zoning 273-1783 Dated: December 5, 2002 Published: December 9, 2002 ! \ I \ 2002 YEAR-1 . JkTE FEESCOLLECTED BY THEBUILDING/ZONING DEPARTMENT)BUILDINGPERMITSZONING BOARDOF APPEALSSIGNSFIRESAFETYBUILDING PERMITEXTENSIONSCERTIFICATES OFOCCUPANCYFOUNDATIONPERMITSOPERATINGPERMITSTOTALSJAN2,605.00280.00137.00150.000.00137.500.00200.003,509.50FEB260.000.000.00437.5050.002,010.000.00150.002,907.50MAR2,070.00480.0026.00256.2550.00200.00450.001,500.005,032.25APR2,170.00400.0056.65156.250.00147.5050.00362.503,342.90MAY5,955.00440.000.0050.0075.00100.00150.00150.006,920.00JUN8,975.00580.000.000.0075.000.0020.002,250.0011,900.00JUL1,675.00620.000.0025.00125.001,925.000.00100.004,470.00AUG11,230.00400.000.0037.500.001,150.00112.501,050.0013,980.00SEP3,595.00420.000.0050.0075.00235.000.001,550.005,925.00OCT2,200.00420.0045.500.0050.0087.5050.0075.002,928.00NOV1,365.00320.0051.500.000.000.00100.000.001,836.50DEC2,690.00380.000.00137.5025.001,800.00300.00100.005,432.50TOTALS44,790.004,740.00316.651,300.00525.007,792.501,232.507,487.5068,184.15JANUARY - DECEMBER 2001 TOTALSBUILDINGPERMITSZONING BOARDOF APPEALSSIGNSFIRESAFETYBUILDING PERMITEXTENSIONSCERTIFICATES OFOCCUPANCYFOUNDATIONPERMITSOPERATINGPERMITSTOTALSTOTALS33,220.004,620.00702.611,525.00740.004,465.002,337.508,700.0056,310.11 ' ^ / \ Regular Meeting of the Ithaca Town Board January 13,2003 Human Resources Report for December 2002 Personnel Committee: No meeting for December. Worked with Paul Tunison, SCLIWC, on wording changes requested by SCLIWC's personnel committee. The full Commission will consider approving the manual in January. Safety Committee: Among other items at the regular meeting the committee reviewed and approved of the new form for Exposure to Blood/Body Fluids incidents. This is a new requirement in the Blood Borne Pathogens section as the representative from PESH explained to Fred. Wellness Prooram: Fitness equipment for the Wellness Room was delivered just before New Year's resolutions were being declared. Employees will be required to go through a short training on how to use the equipment and sign a waiver before using it. Trainina and Development: Highway had their annual safety training on MSDS, Blood Borne Pathogens and reducing back injuries. As part of this training we did training on the new Safety Manual. Personnel ~ Civil Service: Charles Hulbert and Mary Bryant retired effective December 28, 2002. Mary will be returning to the Town as a temporary part time employee December 30, 2002 through the beginning of June 2003. During this transition period we will be evaluating the position and making a recommendation in regards to filling the position. Workers' Compensation: There was one injury in December involving a lower back injury. The injury has resulted in no lost days of work. Submitted By: Judith C. Drake, PHR Human Resources Manager r \ Town of Khaca - Microsoft Internet Explorer File Edit View Favofiles Jools Help I Town of Ithaca, NY ^ Governinent ^Services k Community k Contact Network/Record Specialist Report to Town Board January 13, 2003 Nov & Dec TOI Web Site Visitors iNovnDec > o 2000 1000 BNov I Dec Home 1618 864 GoVt 254 117 Services 363 171 Information 515 238 ■U.i Community 478 256 Wei i ♦ A1 and I have completed the 2003 Town Budget page. Pie charts depict Revenue & Expenses and Capital Projects are outiined with narratives and photos. Efforts are being made to have these charts become interactive with the web site visitor. ♦ New additions to the Town's web site include the 2003 Budget, new Building Code information and a link to the PEGASYS' Government Channel 15 TV schedule. Network ♦ New Public Works Facilitv: I have attended meetings with the Public Works Facility Project Manager, the Electrical Contractor and Technology Vendors to coordinate installation of wiring the telecommunication and data cabling. A scheduling conflict has arisen as the completion date for the project has been moved back to the end of February. Since I will be out of town February 22"''-March 5'^' I have called Sherpa Technologies to continue setting up the network server and to also install the client workstations and printers. They will be available for any installation problems that may occur during my absence. Additional Items ♦ A1 and I reviewed our annual technology expenditures for DSL Intemet service and GIS software. Our interest is to consolidate all departmental IT expenses into the appropriate and expense specific categories. Our initial actions have generated an annual 2003 savings of $740.00. (a 31% annual savings) Our goal is to uncover additional cost savings as we progress with the review. ♦ We are also exploring the cost and ownership advantages and disadvantages of leasing new technology. Downloading picluie hl(p://www.towaiihacany.us/_d8iived/conlactus.htr[i_cmp_lwc-ilhaca010_hbIn.gL. jStart lllCach8[nan|i%^^^^ j^inbox-MlciosoftOuM | |]Town of Ithaca-Micr....;8:5|i