Loading...
HomeMy WebLinkAboutTB Minutes 1994-04-11PERSONNEL MANAGER'S MONTHLY REPORT TOVm BOARD MTG. 4/11/94 The Personnel Department has completed the process of recruiting candidates for three positions within the Town; Town Planner, Deputy Town Clerk and Parks Grounds Assistant. Interviews of four Town Planner candidates is scheduled for April 12; five Deputy Town Clerk candidates will be scheduled this v/eek; six candidates have already been interviev/ed for the Parks Grounds Assistant and await a final decision. The Personnel Committee discussed three issues on March 11, 1994: 1. Reimbursement for work related education expenses - will consider on an individual basis 2. A change in the Parks Grounds Ass't. salary range ^ - range was not changed / 3. Offering meal allowances to hourly workers - approved and sent to Town Board for consideration An in-house Quality Training V7orkshop v/as provided for clerical and technical employees employed in the past two years. Employment taxes and salaries (Town of Ithaca and SCLIWC combined) for the period Jan. 1 - March 30, 1994 have been paid, balanced, and reported as follows; Total Gross Salaries $ 381,199.19 Federal Income Tax 39,592.32 Social Security 45,685.22 Medicare 10,684.51 NYS Income Tax 16,479.13 A TOWN OF ITHACA AKJ'':r.DAV:i.T of posting and PUIiI.j:CATION I,.jliKULj4UiiL.-HL>Lc !■)(>< III!being duly sworn, say that I amthe Town Clerk of the Town of Ithaca, Tomplcins County, New York; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and that the notice has been duly published in the local newspaper: (Ithaca Journal) "SconLlnvlivtl) Location of sign board used for posting: Town clerk's Office I'lb East Seneca St. Date of Posting: March 17. 1994 Ithaca, NY 14850 Date of Publication: March 19, 1994 STATE OF NEW YORK )COUNTY OF TOMPKINS ) SS: j Towijf/ Clerk, Town of Ithaca LEAH B. CARPENTER Notary Public, State of New York Qualified in Tompkins Co. Wo. 4797177 NotifMy Commission Expires April 30,19-1)^1^ % TOWN OF ITHACA PUBLIC HEARING NOTICE NOTICE IS HEREBY GIVEN, that the Town Board of the Town of Ithaca will hold a Public Hearing, April 11, 1994 at 7:00 p.m., 126 East Seneca Street, Ithaca, New York in order to consider a "LOCAL LAW EXTENDING THE TERM OF TOWN OF ITHACA SUPERVISOR FROM TWO YEARS TO FOUR YEARS"; and PLEASE TAKE FURTHER NOTICE, at the aforementioned time and place all interested citizens will be afforded the opportunity to voice their approval or opposition of the said Local Law. Joan Lent Noteboom Town Clerk March 15, 1994 ms'S-' ' : ~ i: ..^TOWN OF ITHACA PUBUC HEARING NOTICE NOTICE IS HEREBY GIVEN, that ths Town Boand of ths. Town of Ithaca will hold o Public Hearing, April 11, 1994 qt 7:00 p.m., 126 East Seneco Street, Ithoco, New York in order to consider o. 'LCXAL'LAW EXTENDING- THE TERM OF TOWN OF,IThfikCA SUPERVISOR FROM"TWO^YEARS TO FOUR;: TAXfe FURTHER NC^I TICE, ot the ofofemenHon^ time end place all interest^ Citizens will be offorded thw opportunity to voice their om . pfovia] or .opposition of thd sold local Law. • 1 ' • Joan Lent Noteboorrn . :•.! .'i • Town Clerw March 19, 1994 . n .. .a FINAL Town of Ithaca N Town Board Meeting Minutes April 11, 1994 A At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at the Town Hall, 126 East Seneca Street, Ithaca, New York there were: PRESENT: John G. Whitcomb, Supervisor; Catherine Valentino, Councilwoman; Karl Niklas, Councilman; David Klein, Councilman; Carolyn Grigorov, Councilwoman; Ellen Z. Harrison, Councilwoman; Edward Conley, Councilman. ALSO PRESENT: Joan Lent Noteboom, Town Clerk/Receiver of Taxes; Daniel Walker, Town Engineer; John Barney, Attorney for the Town; Fred Noteboom, Highway Superintendent; Patricia Punger, Personnel Manager; Andrew Frost, Building/Zoning Officer; Sally Alario, Assistant Budget Officer; George Frantz, Assistant Town Planner. Wendy Skinner, Ithaca Journal; Dooley Keifer, Tompkins County Board of Representatives; Mark Macera, Ithacare; Quoc Lu; Holley Beermann, Joint Youth Commission; Paul Jacobs; William Albern, P.E.; Ben Minteer. Call to Order: The Supervisor called the meeting to order at 5:30 p.m. and led the assemblage in the Pledge of Allegiance. Agenda Item No. 3 - Report of Town Officials: The Supervisor reported the independent auditors have finished the review of the financial condition of the Town for 1993 . They have generally given the Town a "clean bill of health", and an exist conference will be held in the near future. Supervisor Whitcomb would like them to attend a future Town Board meeting to discuss the audit and other services they may be able to provide the Town regarding financial planning. The Town has received approximately (50) applications for the Town Planner position. Interviews will begin on 4/12/94 for four candidates. A discussion has been held with City representatives concerning the fire contract that expires at the end of 1994. A number of issues were brought forth including how the Town's participation of charges are calculated. The City mentioned the contributions in lieu of taxes for Cornell, and the lack of any contributions by Ithaca College. Fire Chief, Brian Wilbur has asked to address this To^ Board to explain the services the City provides to the Town. TB Minutes 4/11/94 \ Page 2. Town residents have complained the City excludes them in the hiring process for firefighters. The Town Board has received copies of those complaints. The City hired new firefighters in February, at that time firefighters contacted the Supervisor that even though they had taken the County civil service exam they were not in the City's hiring list. The Supervisor wrote a letter to Mayor Nichols raising the issue. Mayor Nichols explained they used this technique as a method to shorten the list so they could determine who to interview. The City made an arbitrary decision to choose to hire from the City. The City could hire from the City or from the County as a whole, the City did not have the choice of hiring from the City and the Town because it is not one fire district. The Town has a fire protection district and there is a technicality in the law which has to be changed to allow a fire protection district to be involved in hiring. Councilman Niklas asked why the City did not use the civil service performance ranking in the hiring? Supervisor Whitcomb said he has not received a satisfactory explanation for why the City didn't. Councilman Niklas, the question is whether the hiring is final, if not the Town may have the ability to challenge it or say not do it again. The latter is not effective. The City has gotten away with a very ill conceived way of hiring individuals. The City is used to being lightly admonished. Councilman Niklas asked if the Town can challenge the City and ask that the hiring be redone in an equitable way? Councilman Klein asked if there were any mention to this in the contract with the City for fire protection? Supervisor Whitcomb responded, no. Councilwoman Valentino said she felt there needed to be a legal change. Councilman Niklas said to discriminate based on whether someone lives inside or outside the City is unfair to all people who do not live in the City. Supervisor Whitcomb said according to civil service law the City does have the right to restrict hiring. Councilman Conley said the City has done the same thing with police officers. The object was to attempt to hire minority after being criticized and was a mechanism used to hire City residents. In the this case, the Town taxpayers are also contributing to the fire department. Every step should be taken by the Town Board to change the law to make it equitable to the Town taxpayers. TB Minutes 4/11/94 \ Page 3. Supervisor Whitcomb said that is his objective in the continuing negotiations for the upcoming fire contract. Councilman Klein said that he felt sure before the hiring of police officers from only the City/ the City announced they would be doing that. It is very unfair for an individual to spend months preparing for an exam, then to take it and then have it announced preferential treatment is being made to City residents. Councilman Conley said civil service exams are taken on a random basis with a listing good for several years. When the list becomes eligible for a new list to be called it provides more choices, both the old and new list could be used for hiring. Supervisor Whitcomb pointed out one residents complaint noted there are over (20) people ahead of them on the list who are City residents before any Town residents are considered, even though the Town residents scored higher on the exam. Supervisor Whitcomb said he did not know about this hiring practice until after the firefighters had been hired. ^ Mr. Barney said the present contract probably allows the City to \ use these hiring practices. The contract is for the payment of dollars figured in the cost of the department. The contract does not address anything other than capital equipment being discussed with the Town. Councilman Conley said that was done in the past because of federal legislation to make opportunities for minorities and females. Now that law has been changed. The Town should make every effort to change this so that the City will hire from the Town residents. Councilman Niklas said there are minorities who live in the Town. If the criteria were affirmative action all applicants should be ranked fairly. Supervisor Whitcomb said he and Councilman Klein will diligently pursue a resolution to this matter in the negotiations for the upcoming contract. Councilman Conley asked that the process be expanded to any hiring which is done by the City for departments that utilize Town of Ithaca residents and tax monies to sponsor the City programs. Such as transportation, recreation, etcetera. If there is going to be intermunicipal cooperation it should include everything. Supervisor Whitcomb and Councilwoman Harrison met with David Boyd, Andrew Mazzella, Mayor Nichols, and Assemblyman Luster regarding > the Route 13 expansion and repairs. TB Minutes 4/11/94 N Page 4. Supervisor Whitcomb thanked the Town staff for the excellent newsletter recently sent out. Councilwoman Harrison asked who was on the committee to interview the candidates for the new Town Planner? Supervisor Whitcomb responded the Chairman of the Planning Board, Chairman of the Conservation Board, Councilwoman Valentino, Supervisor Whitcomb, Chairman of the Planning Committee, Daniel Walker, and Patricia Punger. b. Town Engineer: Mr. Walker reviewed his written report, (see attached). Councilman Conley said he has heard the Town owes a map on waste water joint service areas. Mr. Walker said the Town is putting together a map of service areas for the Joint Sewer. Tom Richards a Town representative on the committee has said the map will be done by April 13, 1994. This will be an interesting discussion, because the current service included on the map is much larger than the City of Ithaca anticipated. The concern is the City wants to control where sewers can be extended in the Town. The agreement describes service area and planning area. The City wishes to have veto power over the area in the Town. A better way to do it is to base it on the capacity the Town has purchased, it should not make a difference where the sewerage comes from. Councilman Conley asked if the Town owned enough capacity to deal with this larger area? Mr. Walker, yes. The Town owns the bulk of the excess capacity and should be able to provide service on a residential basis to all the areas mapped plus more. The map has been prepared so areas are not left out. Councilwoman Harrison asked if this was done for the Comprehensive Plan? Mr. Walker said the locations of existing sewers were shown, but the entire service area depends on boundary and property lines. Councilwoman Grigorov asked if Peringrine Hollow in Dryden is a factor in this issue? Mr. Walker said it is only a factor because the Town of Dryden is a party of the three entities which own the sewer plant. The / Peringrine Hollow Subdivision is within the planning area so that \ entitles the Town of Dryden to purchase capacity from the plant, which could be part of the excess capacity. TB Minutes 4/11/94 N Page 5. The agreement was developed around 1986 and things have changed. The amount being used is measured more accurately by new types of equipment. c. Highway Superintendent: Mr. Noteboom reported on his written report, (see attached). There have been many calls this winter from elderly and disabled people requesting information on who can help them with clearing out their driveways after snowstorms. The Highway Department has compiled a list of people or organizations who can be contacted to clear out these driveways and will provide the names and phone numbers when inquiries are made. Mr. Noteboom presented and explained a listing of the expenditures for snow removal this year thus far, (see attached) . The personnel line item has been over expended; fuel and oil monies are in good shape; the salt budget is fine with 250 ton in storage; sand monies and supplies are good; the tools, parts, and supplies budget has been expended. Some charges for these have been taken from other line items. With the heavier snows this winter there have been more repairs to equipment and trucks than anticipated. Overall the budget is in good shape. ^ Supervisor Whitcomb asked if Mr. Noteboom expected budget transfers N in November or December when more snowstorms hit? Mr. Noteboom said there will have to be some transferred to only the snow personnel line items. Some of the other personnel items have more funds because they would have normally been used by now if there hadn't been as much snow. d. Building Inspector/Zoning Officer: Mr. Frost reported on his written report, (see attached). Mr. Frost speculated construction during this winter was slow due to the severe weather. Councilwoman Valentino asked what was being done at Coyote Loco? Mr. Frost said they are expanding an outside deck, and providing a second means of egress due to a fire inspection finding that the cellar space was used for more than storage space. e. Town Clerk/Receiver of Taxes: Mrs. Noteboom explained her written reports to the Board, (see attached). The 366 second notices for tax collection were sent this year compared to 418 last year. Most of the second notices are attributable to the incorrect coding to escrow agencies. The County coded them, and the bill was never received by the proper escrow agent. TB Minutes 4/11/94 Page 6. f. Assistant Budget Officer: Ms. Alario reported on her report, (see attached). Ms. Alario announced that interest rates on repurchase agreements went over 3%. Councilman Klein asked when the independent audit report would be received? Ms. Alario, there was a very good audit and the exit meeting is forthcoming. The Auditors did not find anything in error, the Bolton Point figures have to be listed separately because they are a component unit. Those have not been audited as of yet. g. Personnel Manager: Ms. Punger reviewed her written report, (see attached). h. Attorney for the Town: No report. Agenda Item No. 4 - Review of Correspondence: a. Doug Firth - Expressed pleasure that the Town Board had corresponded with the Postal Service to change the position of mailboxes on Route 96B to the house side because of the intense traffic. Supervisor Whitcomb said that no response has been . ^ received from the Postal Service yet, and he will follow up on this. b. NYS Association of Towns have contacted the Town to request letters be sent to legislators asking for increased funding in the CHIPS monies due to the severe weather this winter. Motion made by Councilman Niklas, seconded by Councilman Conley authorizing and directing the Highway Superintendent to correspond with the town's State Legislators requesting additional CHIPs monies to deal with the unusually severe winter this year. Motion carried unanimously. c. NYS Dept. of Transportation, Rt. 13: Ongoing correspondence responding to letters sent by the Town regarding the Route 13 road construction project. d. Ithacare: Mark Macera, Director explaining Ithacare's tax exempt status. Agenda Item No. 5 - Report of Town Committees: a. Delegate NYS Association of Towns Annual Meeting - Councilwoman Grigorov presented a report on her attendance. A report from the Association of Towns on the resolutions put forth was given to the Board. TB Minutes 4/11/94 Page 7. Councilwoman Grigorov said the Safe Drinking Water Regulations resolution was addressed to the EPA and was initiated by the State. The most controversial resolution was Intermunicipal Cooperation. Some people were suspicious of the tax being spent and are afraid there will be diminished revenue sharing. The Forest Preserve reimbursement had opposition because it was felt the projections were too narrow and it should apply to the whole State. Sales tax allocation was feared because of possible domination by a City in a referendum. Councilwoman Harrison reported she and the Supervisor met with Assemblyman Martin Luster regarding the Rt. 13 project. Assemblyman Luster discussed the most effective way to find out about the outstanding concerns related to the Rt.l3 changes between Rt.l3A and the City line. Assemblyman Luster suggested a meeting with State Parks and Recreation and the City of Ithaca to find a common voice. The meeting was held, State Parks feels they have made a reasonable deal for things from the State, they feel there is an open agreement for landscaping. State Parks felt relocation of bicycle and pedestrian access something that is wanted. Sidewalks were discussed in regards to placing them from the City line to the Park. It was asked if the State Parks would be willing ^ to maintain those and there was some give and take. Mayor Nichols f '\ wished John Schroder of the Planning Committee had attended. It seemed the City was ambivalent about what they wanted. Sometimes the City was saying keep it two lanes, a rural gateway; and next the City was looking at a Wal-Mart going at the end of it which would create additional traffic. It was decided the Mayor would report back to the City Council, and we the Ithaca Town Board to discuss if there was a sense of whether a two lane or four lane should be argued. Presently a four lane with turning lanes in a number of places is planned. State Park's is not interested in questioning that decision. David Boyd feels that Rt. 13 is a main transportation corridor and that a four lane is inevitable there. Another meeting with the City will be held. The DOT did make one change the Town had requested, a traffic signal at 13A. The Buttermilk Falls intersection to the park will not have a signal now. Inadequacy of the Environmental Impact Statement was discussed, DOT literally said nothing on that issue. The bike trail plans have been made with bikes passing underneath the road further southwest of the original plans. Councilman Conley asked why the Town was getting involved in what the City would like, it is all in the Town of Ithaca. - Supervisor Whitcomb said the project does contain approximately one tenth of a mile in the City. Certain agencies of the City have raised the issue of two lane versus four lanes. TB Minutes 4/11/94 Page 8. Councilwoman Harrison felt it would be a good idea to meet with the City because there is a strong hope in the County that perhaps with the intermunicipal cooperation there would be an opportunity for people to work in a coordinated manner which has not happened in the past. Since it was known the City had made comments about Route 13 it would be good to speak with them, it does not necessarily mean the Town will agree with them. Councilman Niklas said his sense of the meeting with DOT was that they have made up their minds and that the Town does not have much input other than to pursue. Is the DOT going to refuse? Councilwoman Harrison said the Town says they are very concerned with the way it will look, that DOT would not changed their direction; but if the Town said the sidewalk and landscaping are essential the State would probably put one in. The only thing the Town Board has not gone on record about is the two lane versus the four lanes. DOT has made up their mind. Supervisor Whitcomb said he believes DOT has decided it will be a four lane road because of the press release received. it ^ Councilman Niklas suggested it is not sufficient to pursue this N with DOT because they have already declared by public statement they have made the decision of a four lane road. Rather that the Town proceed regarding discussions that are still open to negotiation. Councilman Conley said the signalization, turning lanes, and environmental issues were agreed upon are very important, and talks to improve on those should be continued. The City may be able to help because a link may be made with the sidewalks the City is putting in near there. Councilwoman Grigorov announced the Planning Committee now meets the first and third Mondays of the month instead of Thursdays. Park set aside issues have been discussed. The implementation of the Comprehensive Plan was discussed relating to the current Zoning Ordinance and where changes would have to be made. A review of individual parks will be made related to the Comprehensive Plan. Councilman Klein reported the Public Works Committee met on March 17. Mr. Noteboom shared the snow removal budget as presented this evening. Funds for the reconstruction of Judd Falls Road were briefly discussed even though it is not in the budget for this year, it may be necessary for the Board to again consider it. ^ Mr. Noteboom said this repair would encompass the road from Forest ' ^ Home Drive to the tin can. A ' ^ TB Minutes 4/11/94 Page 9. Councilman Klein continued saying there will be some temporary highway employees for mowing this summer. George Frantz and Rich Schoch are working on a conservation corp hiring for July 6 to August 12. Property damage repairs were resulting from snow removal were discussed. There were a number of complaints regarding mailboxes and railroad ties. The Highway Department or the claimant will be making repairs. Mr. Walker also reported on the Forest Home Bridge. The request for proposals about the new Town Hall have been sent out. Councilman Niklas said Codes and Ordinances had a very good meeting and discussed many important topics. Supervisor Whitcomb asked if elderly housing was one of the items Codes and Ordinances discussed? Councilman Niklas said it was, they have a piece of draft legislation to address elderly cottages. COC will also be discussing sunset provisions for subdivisions. Agenda Item No. 7 - Persons To Be Heard: No one wished to address the Town Board. Agenda Item No. 6 - Report of Tompkins County Board of Representatives: Dooley Keifer said she was sorry most of the Board members agreed the Town should not spend any more time discussing with the City a unified presentation to DOT as to whether Route 13 should be a two lane or four lane road. Press releases are not necessarily the last word. The problem with environmental review and what five lanes may do is a serious concern. DOT'S willingness to keep speed limits low on four lane highways is not good. If there is a signal at Rt. 13A traffic will have to slow down. The whole idea of preserving a park like or agricultural presence near Buttermilk Falls Park and Treman Park is one of the things DOT does not seem to recognize as important. Mrs. Keifer asked that if the Town is going to meet with the City about sidewalks that this issue not be completely closed. The County Engineer sent to the office of State Parks the six design options still on the table regrading the Forest Home Bridge. The County Engineer doesn't want to release his staff time to progress any of those designs without feedback from the State office. The bridge does qualify on the listing of a historic site. The County Engineer anticipates coming before the Town Board at the May meeting with information from the State Parks. TB Minutes 4/11/94 ^ , Page 10. A resident bicyclist called Mrs. Keifer and alerted her Warren Road from the Rt. 13 BOCES entrance will be repaved this summer. At the urging of the Village of Lansing the shoulders will be paved more permanently. The resident wished to know if repaving the shoulders would continue from BOCES to Hanshaw Road. The County Highway Superintendent told Ms. Keifer it is not a project that is planned, but it will probably be done. The County Highway Superintendent has not been in touch with the Town Highway Superintendent, but he will. It will not be a major construction project. The County is again talking when time the solid waste fees should be billed. It was intended to send the billing in January with tax bills, but the decision has not been made yet. There is strong sentiment on the County Board that Town staff will have to deal with this additional income in some form. Ms. Keifer wished to receive feedback as to whether the Board felt this was a good or bad idea. Attorney Barney asked how this would be added to the tax bill. It would make a difference in the Town's collection process. If it is treated as part of the County's warrant it would probably not have much effect. ' \ Ms. Keifer that it may be on the tax bill or as a separate billing inside the tax bill. Mrs. Noteboom said it would become an issue for the Town because it would have to be itemized and proven to be the correct share to each household. The Town would be dealing with people who wished not to pay it. There were some bills this year with the unpaid solid waste fee, there was a great deal of time spent determining whether these past due amounts were legitimate. Some people refused to pay that amount and subtracted it from their bill. Real Property Tax Law states no payment can be accepted other than what the total on the bill is. The Town then had to return the payment with an explanation of why it could not be accepted, this did take extra staff time. If it were going to be done, it would be much easier to do it as part of the tax bill. But, there would have to be research by the County to insure whoever was being charged was billed for the correct units. Mrs. Keifer said cat licensing is being discussed at the County level. If the Town has any reactions to this they should let Mrs. Keifer know so she can present the Town's concerns to the Health and Environmental Quality Committee. Cats being licensed would insure rabies immunization. Cats are usually immunized now, cats get lost so identification would be desirable. The SPCA deals with a great many cats and does not receive compensation for it. Mrs. Noteboom said the State is also considering making cat licensing a law. ^ TB Minutes 4/11/94 Page 11. CounciIwoman Harrison said paving the shoulders on Warren Road has been discussed during preparation of the Comprehensive Plan, and was delighted to hear they are considering it. She asked that a letter be sent to the County Highway Department in support of this. Supervisor Whitcomb said a letter will be sent to the County. Agenda Item No. 8 & 9 - Presentation Joint Youth Commission, Summer Joint Commission Workers: Holly Beermann said the Joint Youth Commission meets monthly and is in need of more representatives, but the Town representatives have been in attendance. Nancy Armstrong will be resigning so the Town Board needs to consider a new appointment. Councilwoman Valentino said new members will be addressed this evening. Mrs. Beermann said a needs assessment survey was completed by the Commission and presented a summary to the Town Board. The Commission has started to identify areas of focus based upon information in the needs assessment. There are youth needs which ^ are not being met. The Commission sent a news release to each i \ municipality which appeared in the last Town newsletter dealing with Ide's offering its facility for Club Ithaca. It has been very successful and has reached a great number of youth in the age bracket most important according to the needs assessment. Ms. Beermann asked the Board for additional funds. The Ithaca Youth Bureau composed a budget for the subsidized Conservation Corp for the summer. This is a program the Town has participated in during the past. This is the year it is the Town's responsibility to provide the supplies for it. The cost for 1994 are $8,500 for the summer jobs, $3,253 for staffing and some supplies, $3,560 for YCC Youth salaries, and $2,200 for supplies for a total of $17,495. $8748 would be the amount the Town would be charged and the balance would be provided by County DFY funds. Interviewing will begin in two weeks for the summer jobs. The Joint Youth Commission is requesting the Town increase the amount for the summer jobs program by $2,550. The intent is that it takes $850 to put youth to work for 120 hours during a six week period. If the Town could fund three more positions, the County will fund three more positions. Therefore, six more youth could work during the summer. The Village of Lansing will also be asked to add two positions, and the County will add two for a total of 10 extra positions. The request is being made because only a little more than half of ^ the students who applied for positions last year were able to obtain a position because there was no more funding. There is ample funding at the County level to increase any number of positions. It is not felt that a significant increase can be made. ' \ Tb Minutes 4/11/94 Page 12. this would be to see if the staff could handle an additional 10 workers. The staff is willing to try it on a pilot program this summer. The County's funds would have to be matched dollar for dollar by the other municipalities. Councilwoman Harrison asked if the funding to hire these youths would be used for projects the Town determines are needed? Mrs. Beermann said they would be youth from the Town working on Town projects through a contract with the Ithaca Youth Bureau to supervise these youth. If there were more funds probably all students who apply would be able to work because there are more work sites than youth. Supervisor Whitcomb asked if the Joint Youth Commission could provide a written proposal regarding this? Councilwoman Valentino understood the Commission was asking for an indication from the Board if funding could be done before they wrote a proposal. Mrs. Beermann said last year the Town contributed $8,197 and the request for this year is $8,748. The Town is responsible for supplies. Councilwoman Valentino said the budget amount this year was enough to accommodate the original increase from last year. If the Town has the funds does the Board think the increase to hire more youth is worthwhile? Youth will be hired from each municipality. Some years more youth are hired from one municipality for special projects, there is a sharing back and forth for the workers. Motion made by Councilman Niklas, seconded by Councilwoman Valentino that the Town Board approves in principle the additional payment by the Town of $2500 to be matched by Tompkins County for the hiring of six additional Joint Youth Commission summer workers in the summer of 1994 contingent upon the review of a written request to the Town Board. Carried unanimously. Councilwoman Valentino thanked Mrs. Beermann and the rest of the Commission on their excellent job representing youth on behalf of the community. Agenda Item No. 13 a-i - Consent Agenda Items: Motion made by Councilman Niklas, seconded by Councilwoman Valentino approving and/or adopting the Consent Agenda~Items 13a- 13i as presented on 4/11/94. Carried unanimously. A TB Minutes 4/11/94 Page 13. Agenda Item No. 14 - Payment Tompkins County Election Expenses: Supervisor Whitcomb said the County billed the Town for the direct and indirect election expenses for the past two years. The Town questioned that and the State Comptroller ruled towns were not liable for the indirect expenses reversing their prior opinion. Mrs. Noteboom said the indirect expenses were for salaries and administrative costs for the Board of Elections office. Motion made by Councilman Niklas, seconded by Councilwoman Valentino approving and directing the Town Fiscal Officer to pay the amount of $8783.25 for 1992 and $6620.49 for 1993 to Tompkins County for direct election expenses, payment to be made from account A1450.403, and the Town in future years pay the direct election expenses upon receiving a financial report from Tompkins County describing in detail the charges from each vendor, a listing by municipality of the charges for each including the County's share, and a formula calculation of how the County's and each municipalities share was determined. The Town Clerk and Assistant Budget Officer shall each year review the financial report and invoice from the County to ascertain if the provisions for payment have been made before payment. If in the future, the opinion of the NYS Comptroller about election expenses were to change in any way, payment of election expenses would be withheld until the Attorney for the Town has reviewed the opinion and made a recommendation to the Town Board. Supervisor Whitcomb asked Mr. Barney if there were any way the Town could be held harmless if the State Comptroller reverses itself again and claims the Town is liable for the indirect expenses, and the County would go back and charge us the additional amount for these past two years? Mrs. Noteboom said when she discussed this with County election representatives one of them suggested if the State Comptroller reversed his opinion the County may go back and charge the Town for all the indirect expenses for previous years from the date of the dispute regarding the opinion. Mr. Barney said the Town upon payment of the check can ask the County for a waiver of release for any future claim. Supervisor Whitcomb said if the Town chose not to pay, the County could add the amount to the next tax bill. Councilman Niklas asked how likely it would be that the State Comptroller would reverse his opinion? TB Minutes 4/11/94 Page 14. Attorney Barney said anything is possible, but the question is how likely is it that our representatives recognizing that every Town would be in constraints if they were ask to retroactively pay funds already paid in good faith under an existing ruling of the State Comptroller. Hopefully, that scenario is unlikely. Motion carried unanimously. Agenda Item No. 15 - Budget Amendment: Ms. Alario explained the amendments were to adjust journal entries as recommended by the independent auditors. Motion made by Councilwoman Valentino, seconded by Councilman Niklas approving the ratification to the budget amendments in General Fund Part-town to increase B9901.900 Transfers, and decrease B7140.424 Parks Force Account by $39,311.89; and in Capital Projects to increase H9901.900 Transfers $20,580, and decrease H8120.221 Inlet Valley Sewer $10,290 and decrease H8340.221 Inlet Valley Water $10,290. Carried unanimously. Agenda Item No. 16 - American Communitv Cablevision, Franchise Deficiencies: Attorney Barney reported his office investigated this item and found the Town could realize some revenues by negotiating with ACC to pay the Town for the franchise fee on advertising revenues and the franchise fee on the actual franchise fee. Does the Town Board wish to proceed to do the negotiations since it appears that ACC can then impose whatever they pay to the cable subscribers? Does the Town wish to collect the taxes generally or collect the taxes from the ACC subscribers? Councilwoman Valentino asked if the money being considered is from sales through advertising, if the Town retroactively asked them for that part of the franchise fee would they then retroactively spread it over the whole district, or just the advertising? Attorney Barney said he felt ACC would just take the bill and divide it among the total, an amount of about $500 per year. Councilman Niklas asked if there were indirect costs to the Town in terms of how this were collected? Coiincilwoman Valentino said, no. TB Minutes 4/11/94 Page 15. Councilwoman Valentino said the 2% of the 2% for the advertising was futile. There are a great many complaints by people already regarding the amount of franchise fees they pay. If there is some way the Town could get ACC to pick up that part of the fee on the advertising it would be good. Attorney Barney said in that case ACC could and would charge their advertising, they would take the revenue and apply 2% to their advertising revenues and then take the 2% and apply it to the cable subscribers. The Board concluded it would not be worth pursuing because the Attorney's fees for negotiating would be more than the $500 realized. Councilwoman Valentino said there would be portions that would not be Attorney costs because contract negotiations are presently underway for a new franchise. If the Town can at least negotiate that from this point forward so ACC can start doing this on the gross revenues the way it is supposed to. Agenda Item No. 10 - Public Hearing, LOCAL LAW EXTENDING THE TERM OF TOWN OF ITHACA SUPERVISOR FROM TWO YEARS TO FOUR YEARS: The Supervisor opened the public hearing at 7:00 p.m. The Town Clerk had proof of posting and publication. Public Hearing postponed until finalization of discussion on agenda item 16. Agenda Item No. 16 - Continued: Councilman Niklas suggested a decision not be made at this time because negotiations are presently being conducted for the new franchise agreement and this point can be kept in minding during that process. Councilwoman Valentino said the majority of complaints are from elderly people who wish to have a senior citizens discount. In New York City under the new FCC regulations having senior discounts would no longer be allowed which is very disappointing. The reason is it has to be a nondiscriminatory within the regulations and it has to be the same for everyone. The formula for line extensions will also be considered during the negotiations. The rate will be set by the State. Councilman Klein said the City did get cable in the City Hall, it may be considered for the Town in its new town facility. ' S f TB Minutes 4/11/94 Page 16. Mrs. Keifer said on Good Friday there was a program on called Passion Play which was offensive to people. During negotiations would it be considered to do what the City has not wanted to do, and ask that adult material be shown in the late hours only. All the franchises reflect the City's policy in that regard. Councilwoman Valentino said it would be very difficult to negotiate that issue since the access is part of the City's franchise and what they have paid for. If the County Cable Commission is formed a broader franchise in terms of access it may be addressed. The Town does not have much leverage on the access. Councilman Niklas stated he was opposed to any municipality exercising any form of censorship on broadcasting. Individuals may find particular programs offensive whether they are designed to be or not, that is a matter of personnel preference. Attorney Barney asked if the Town Board wished to negotiate for an amount on the franchise fee of 2% or more. Councilman Klein said the franchise fee is revenue to the Town as a pass through on the cost of the cable. Attorney Barney said the Town is presently raising $22,000 which is about $10,000 per percentage point. Supervisor Whitcomb said he is personally opposed to increasing revenues in that way. Councilwoman Valentino said a year ago raising it was considered, but since talking with senior citizens, small amounts of money mean a great deal to them regarding television and it does not seem worthwhile to increase the percentage. Agenda Item No. 10 - Public Hearing, Supervisor Term of Office - Continued: Public Hearing resumed at 7:10 p.m., no member of the Public wished to be heard. Public hearing closed at 7:11 p.m. Former Supervisor Shirley Raffensperger sent a letter to the Town regarding this issue and requested that it be entered into the minutes, (see attached). Agenda Item No. 11 - SEOR. LOCAL LAW EXTENDING THE TERM OF TOWN OF ITHACA SUPERVISOR FROM TWO YEARS TO FOUR YEARS" : Motion made by Councilman Niklas, seconded by Councilwoman Harrison making a negative determination of environmental significance for the proposed Local Law entitled, "LOCAL LAW EXTENDING THE TERM OF THE TOWN SUPERVISOR FROM 2 YEARS TO 4 YEARS", and therefore no TB Minutes 4/11/94 Page 17. further environmental review will be required. Carried unanimously. Agenda Item No. 12 - Resolution, "LOCAL LAW EXTENDING THE TERM OF THE TOWN OF ITHACA SUPERVISOR FROM TWO TO FOUR YEARS": Motion made by Councilman Klein, seconded by Councilman Niklas that the Town Board adopts said local law "A LOCAL LAW EXTENDING THE TERM OF TOWN OF ITHACA SUPERVISOR FROM TWO YEARS TO FOUR YEARS" , a copy of which is attached hereto and made a part of this resolution, such adoption being subject to the submission of same to a referendum, and that this local law be submitted for approval to the electors of the Town of Ithaca at the next general Town election to be held on November 8, 1994; and if approved at the general election, the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Roll call vote carried unanimously. Councilwoman Harrison asked that the Town Clerk remind the Board to publicize this in early October. The Town Clerk stated she would. Agenda Item No. 17 - Tompkins County Area Development, Inc.: A Supervisor Whitcomb reminded the Board that Michael Stamm of TCADmade a presentation at the last Board meeting suggesting the Town may wish to enter into a contract with them for economic development. Mr. Stamm has presented examples of similar agreements TCAD has with the City and County for review. A decision has to be made if the Town wants to enter into a contract, and if so how to go about it. Councilwoman Valentino said she is inclined not to enter into a contract with TCAD. Looking at the City contract and thinking how it would be applied to the Town did not seem to fit the Town's situation. If the Town is going to make a contract which is basicly making contributions, the Town needs to make a priority list of where limited funds should go. There are many issues such as affordable housing and youth to be considered. Councilwoman Grigorov said she understood a contract with TCAD would be a way of receiving more money for the Town in the long run because of stimulating economic development. Councilman Conley asked if it would behoove the Town to wait to enter into a contract until the land use plan has been in place so it is known exactly where and what should be developed? Supervisor Whitcomb said the land use plan does not really identify specific areas of the Town for commercial development, it only describes the criteria for developing those areas. ym, TB Minutes 4/11/94 / Page 19. Motion made by Councilman Conley, seconded by Councilwoman Grigorov that the Town Supervisor is hereby authorized and directed to execute and file a contract with Tompkins County to assist the Town in partially covering its operating expenses for transportation and human services upon modification of the contract in form and substance satisfactory to the Town Supervisor and Attorney for the Town for the Town removing the indemnification provisions; and the Town Supervisor is hereby authorized and directed to sign and submit a voucher to Tompkins County in the amount of $5/975 representing the first quarterly payment to the Town. Carried unanimously. Agenda Item No. 19 - Town Hall RFP: Mr. Walker said Requests for Proposals have been submitted to various architectural firms and proposals will be returned by April 20. These proposals are to find out how these firms would do the job. Proposals will be taken to the Public Works Committee for review. Councilwoman Harrison asked if this meant the Public Works Committee would select a firm without knowing what it will cost? / \ Mr. Walker said this is a professional services contract. The Town wants to have confidence it can communicate with this firm and that they Imow what they are doing. Once the Public Works Committee is comfortable with the firm it will work with them to develop a cost estimate. If the Town does not feel comfortable with the cost estimate the firm does not have to be selected. Councilman Klein said the method being used is a QBS (Qualification Base Selection) which is endorsed by the Association of Towns. In some cases it is State Law, they solicit the qualifications of the firm and then competitive fee negotiations are done. This is a legal and preferred method of selection. The consultants have been asked to do a fair accounting of programming and space analysis for two facilities/ the previous specified money to hire them will probably not be enough. Agenda Item No. 20 - Insurance Fuel Tanks: Postponed until cost estimates have arrived. Agenda Item No. 25 & 26 - Saponi Meadows/Glendale Farms, Acceptance Road, Public Utilities. Park Dedication; Mr. Frantz reported the Planning Board approved a preliminary plat ^ for Saponi Meadows which has approximately 2800 feet of roads. / There will be public water and sewer lines and these roads / installed by the developers. An 8.3 acre park site will also be provided. There will be curb cuts on Seven Mile Drive for nine TB Minutes 4/11/94 ^ Page 18. ^ Councilman Klein said the land use plan does address light industrial and job opportunities, it has generalizations for economic development. A contract with TOAD would allow the Town to get assistance with this if specifics were described. Councilwoman Valentino said if there were a contract that had a real focus it may work. Supervisor Whitcomb said sending any money to TCAD would have to be a budgeted item. Councilman Niklas said it does not make sense to approve something without a listing of priorities of the options for spending the money. The Board by consensus instructed the Supervisor to correspond with TCAD and inform them the Town will consider entering into a contract with them during preparation of the 1995 budget with a listing of specific services outlined. Agenda Item No. 18 - Agreement Tompkins County Operating Expenses Transportation & Human Services: Supervisor Whitcomb said the agreement was made last year between the Town and the County as part of the additional 1% sales tax revenue the Town would receive a portion for some transportation and human services. The original contract did not specify exactly what the services were, so the contact was returned asking for more specific terms. Attorney Barney said the indemnification still makes no sense in the agreement. If the County were sued, why should the Town pay the attorney's fees? Under this indemnity if someone where killed while riding the Gadabout bus, and the County were sued the Town would paying the defense of the lawsuit. The idea of the contract is only so the Town can be a conduit to pass money through to Gadabout. It would be different if the contract were between the County and Gadabout that would actively involve doing something which might result in a claim. The specifics of what the services are is now defined. Supervisor Whitcomb said it is a pass through reimbursing the Town for expenses that would have been incurred anyway. Councilman Niklas asked why these services were not paid directly by the County, why do they have to go through the Town? Attorney Barney said the reimbursement was in lieu of the Town ^ collecting money directly from the sales tax. TB Minutes 4/11/94 Page 20. driveways. This will not be a problem due to the low volume of the road. The last traffic count was between 500 to 700 vehicles a day. Supervisor Whitcomb asked if the archeological dig was completed in this area yet? Mr. Frantz said the preliminary survey is done. There will be more digging in May around the four features which were found. Should something major be found another proposal for the location of the park would be made to protect those features. The odds of that happening are slim. Councilman Niklas did not understand why the Board was being asked to accept the location of roads now, are they contingent based on not changing the proposal? Councilman Klein asked how can the acceptance be retracted? Attorney Barney said the applicant has to get through SEQR and the archeological evaluation has to be finished. If during SEQR it is found those areas are significant environmentally then the applicant will have to rethink the roads. Mr. Frantz said they are asking for Town Board road location acceptance at this point because the developers want to receive final approval for a portion of the property. The acceptance can occur because the Planning Board's final acceptance will come after the final findings of the archaeological survey. Mr. Frantz described the road system on a map. The culdesac will be built to meet the specifications for emergency vehicles to enter. The Planning Board has granted preliminary approval for both Saponi Meadows and Glendale Farms. Mr. Tomlinson is proposing to deed a strip of land to the Town across from Culver Road in Glendale Farms for the road. The developer will build the road. The parks are in the upper portions of the properties so each development would have their own green space. One of the criteria for the parks would that it be a size to accommodate a sports field. The park acts as an additional buffer from the residential and light industrial zoning. Motion made by Councilman Niklas, seconded by Councilwoman Grigorov that the Town Board hereby accepts the locations of the proposed public facilities, subject to compliance by the subdivider with all ^ conditions and requirements that have been or may be imposed by the Planning Board as part of further project consideration for Saponi Meadows Subdivision. / \ TB Minutes 4/11/94 Page 21. f ' Attorney Bairney said, on each of these the Town is showing tentative roads, will the Town be receiving title to that strip of land without a road being on it in each instance? Mr. Frantz said the Town will be receiving title. Councilwoman Harrison asked who will build the road? Attorney Barney said his concern is that the Town will own it and have the liability. Mr. Walker said the Town will not be building any roads there. Motion carried unanimously regarding Saponi Meadows. Motion made by Councilman Niklas, seconded by Councilman Conley accepting the locations of the proposed public facilities, subject to compliance by the subdivider with all conditions and requirements that have been or may be imposed by the Planning Board as part of further project consideration for Glendale Farm Subdivision. Councilwoman Harrison said the developer will not build the road, but will deed it to the Town in case at a later date it is determined a road is needed, at that time someone else would build the road. Motion carried unanimously. Agenda Item No. 21 - Agreement for Highway Superintendent to Expend Funds: Mr. Noteboom presented the agreement outlining all the roads to be paved, repaired, or rebuilt during this year which has been approved by the Public Works Committee. Motion made by Councilwoman Valentino, seconded by Councilman Niklas approving and adopting the "Agreement for the Expenditure of Highway Moneys" for the year 1994, as prepared by the Highway Superintendent and the Public Works Committee. Carried unanimously. Agenda Item No. 22 - 1994 Highway Paving Schedule; Motion made by Councilman Niklas, seconded by Councilwoman Valentino that the roads indicated on the listing of road repairs and improvements be completed according to the methods_described; and in the spirit of cooperation, to provide information to Town residents, the Highway Superintendent is directed to follow the ^ time schedule for repairs and improvements of these roads as closely as possible. Carried unanimously. f TB Minutes 4/11/94 Page 22. Mr. Noteboom reported he has allowed $190,000 in the permanent improvement budget in case it is determined that Judd Falls Road could be repaired this year. Supervisor Whitcomb asked Mr. Noteboom whether other roads would be repaired if Judd Falls Road were not done? Mr. Noteboom responded that if Judd Falls Road is not repaired, a proposal later in the year will be made to make other necessary road repairs. Judd Falls Road will only be done if an agreement can be reached with the Forest Home community. Councilwoman Valentino asked what will happen to the condition of the Judd Falls Road if the repairs are not made? Mr. Noteboom said a great deal of time has been spent already cold patching that road, there are a large volume of phone calls received with complaints of the pot holes and poor condition of the road. Supervisor Whitcomb said it had been hoped the repair of the Judd Falls Road could have been coordinated with the repair of the Forest Home Bridge. Councilwoman Harrison asked if negotiations with the Forest Home community were still underway regarding this road? Mr. Walker said the group that negotiated with them impressed that traffic plan studies would be completed prior to rebuilding the road. Part of that is coming to fruition through the Northeast Corridor Study funded under the ISTEA as part of the Metropolitan Planning Organization study. That project will not start until fiscal 1995. It may appropriate for the Town to get in touch with Forest Home representatives to see if the plans for transportation will alleviate their fears sufficiently to allow the Town to go ahead with the minor reconstruction of Judd Falls Road. Councilman Klein said Judd Falls Road really does need to be repaved. Mr. Walker said currently some members of the transportation task teams reviewing the long range plan of the MPO are from Forest Home. Supervisor Whitcomb said the approval by DOT for the funding of this planning project has not been made yet. Motion made by Coiincilman Niklas that the Judd Falls Road reconstruction project be referred to the Public Works Committee to have a sub-committee meet with the Forest Home Improvement Association to discuss the issue. Seconded by Councilwoman N TB Minutes 4/11/94 Page 23. ^ Valentino. Carried unanimously. Agenda Item No. 23 - Rental Highway Street Sweeper: Mr. Noteboom asked for approval to rent a street sweeper for a two week period in order to sweep streets that are going to be paved and for cleaning catch basins. Motion made by Councilwoman Valentino, seconded by Councilman Niklas that on the recommendation of the Public Works Committee, the Town Board approves the rental of a street sweeper from Roberts Equipment for two weeks at a cost of $2500. The monies to be taken from account DB5110.451. Carried unanimously. Agenda Item No. 24 - Abandonment Orchard Street: Mr. Walker explained this road is on a plat that was completed in 1953. There was a 50 foot road reservation. The previous owner is deceased and the present owner is trying to sell it. There is a garage that belongs to the property which encroaches on the apparent Town right of way. This plat shows it as reserved for a road. The Town does not have a deed for it, but it is assumed the Town owns the road. There will probably never be a need to connect this road all the way through but there is a need to maintain a ^ drainage way which goes through this land to drain water from portions of both streets. Councilman Niklas said since there is no way to build on this the Town Board might ask the owners on either side if they were interested in purchasing the rights to the properties with an easement granted to the Town for drainage. Mr. Noteboom said the owners are trying to sell the land and they do not have clear title. Mrs. Noteboom said the real estate agent called and said the new owners are supposed to close on this property on Friday, the realtor wanted to know if the Town Board were discussing this because they cannot have the closing until this is resolved. Councilman Niklas said the decision might be to make the offer to the people who are buying the property since the garage is encroaching on the Town's land. It doesn't make sense that anyone else would be interested in buying this land except for people who's property is next to it. Attorney Barney said when a road is set aside in a subdivision it is treated as an offer to the municipality to dedicate the road for ^ purposes of a highway. The municipality has to do something ^ affirmatively to accept the offer of dedication. As far as it can ' be determined the offer of dedication was made but there is no deed TB Minutes 4/11/94 Page 24. or any indication it was ever accepted. The rules of how you can dispose of property not needed differ depending on whether you own it or whether you don't. The Town is in limbo, the Town owns it but sort of owns it. If the Town had accepted it and taken a deed for it the Highway Superintendent could sign a certificate that the road has not been used for six years and is no longer a road, the Town Board would accept that certificate and ownership would revert to the owners on each side. However, because the Town wishes to have the drainage issue considered, it is not entirely clear it was ever accepted, now it has to be measured for six years of non use from the time it was accepted. If the Town owns it, it then can be conveyed for fair and adequate consideration after it is determined to be surplus property. That is probably what should be done depending on the rights the Town has, convey the rights to the two adjoining land owners in exchange for them granting the Town a permanent easement for drainage purposes. That however, allows for a permissive referendum. A resolution would have to be adopted for a permissive referendum with a waiting period for 30 days to see if any person wishes to have a permissive referendum. Attorney Barney said the only problem with the second solution is the Town doesn't know who owns the road. The Town is going to get rid of any rights the Town has in the road, and get an easement from people who have no right in it at all. In the end the Town may not be any better, presumably the original developer still owns that road. Supervisor Whitcomb asked Mr. Barney if he were the Attorney for the people trying to close on Friday, wouldn't he be a little uneasy about that kind of an arrangement? Nobody has title to this and nobody ever will have? Attorney Barney said he would be happier in saying the Town is surrendering whatever right it has. Supervisor Whitcomb asked what the worst case scenario would be in the future if the Town surrendered its rights? Attorney Barney said that some heir of some long absent developer could surface and say it was their land. Councilman Conley made a motion authorizing the Town Supervisor with the assistance of the Attorney for the Town to negotiate a possible conveyance in the Town's interest in the strip of land on Orchard Street to the adjoining landowners in exchange for their ^ conveyance of an easement to the Town for drainage purposes across ^ said strip of land subject to a permissive referendum and other legal requirements. Seconded by Councilwoman Harrison. f TB Minutes 4/11/94 ^ Page 25. Supervisor Whitcomb said this would prolong the issue for a couple of months. Attorney Barney said unfortunately a garage was built on the land and there is now no way the Town could speed up the process because of that encroachment. Motion carried unanimously. Motion made by Councilman Niklas, seconded by Councilwoman Valentino authorizing the Town Clerk to advertise for a Public Hearing to be held at 7:30 p.m., May 9, 1994 at the regular meeting of the Town Board in order to consider the conveyance of the Town's interest in a strip of land on Orchard Street to the adjoining landowners in exchange for their conveyance of an easement to the Town for drainage purposes across said strip of land. Carried unanimously. Agenda Item No. 27 - Set Public Hearing, Local Law Reimbursement Moving Expenses: Attorney Barney said it is clear by law the State Comptroller has said if the Town wants to pay moving expenses there must be a Local Law. Councilwoman Harrison asked if the Town has ever paid anything other than the moving expenses, such as house hunting expenses? There is apprehension about including things in the law that is not intended to be done because candidates may be more likely to try and bargain for them is it is stated in the law. Attorney Barney said not many new employees would know what the local law states. There is no problem either way, but employees could not be reimbursed unless it was in the local law. Councilwoman Harrison asked if anyone has ever been paid for moving expenses? Mrs. Noteboom said she had been paid for her moving expenses, but she was not paid for house hunting. Mileage was paid for going back and forth. Supervisor Whitcomb and Councilwoman Valentino agreed the local law should not contain anything more than is required. Mrs. Punger said the other issues may be a negotiating factor in hiring someone. In lieu of salary some of the other things may be paid. / TB Minutes 4/11/94 Page 2 6 . Councilwoman Grigorov pointed out the proposed law says, "may include but is not necessarily limited ", so other things may be negotiated. Councilman Conley said the wording opens it up to negotiation. Councilwoman Harrison asked if rather than enumerating item B through E, say, "such relocation expenses may include but are not necessarily limited to", and then include item A; this would leave it open to pay the other options if it were in the best interest of the Town through negotiations. Attorney Barney said item E. should be included. B, C, and D may not be, but including them clearly authorizes them. Councilman Niklas suggested for the public hearing B, C, and D be eliminated. It seems that items A and E are reasonable. Councilwoman Harrison asked if 36 months should be used in the item describing an individual would pay back the Town for these expenses if they left employment? Mrs. Punger thought that 24 months would be more reasonable. Attorney Barney said the law says the complete 36 months would not have to be used, you could always go less. Councilwoman Harrison asked, then someone could be terminated after two years and ten months and have the amount paid to them for moving expenses subtracted from their final pay? Attorney Barney said if an employee leaves of their own free will, or if the Town terminates for cause they would pay it back if the Town Board so chooses. Motion made by Councilman Niklas, seconded by Councilwoman Grigorov that the Town Clerk is hereby authorized and directed to advertise for a Public Hearing to be held on May 9, 1994 at 7:00 p.m. to consider enactment of a "LOCAL LAW AUTHORIZING THE PAYMENT OF RELOCATION EXPENSES FOR NEW TOWN EMPLOYEES". Amendment to motion made by Councilman Niklas, seconded by Councilwoman Grigorov that items B, C, and D of the proposed Local Law be deleted from the final version of the Local Law. Attorney Barney said there could be a problem if you gave someone closing costs on a house. A and E outline the nature of the costs. Councilman Niklas said given that example he was not worried because he would not want that to be part of a condition of employment. I do not know of anyone who has had closing costs paid ' for them. TB Minutes 4/11/94 Page 27. Council woman Harrison said in the long run the Town may make a much better deal if they pay the person several thousands less in salary for a few years in order to pay their closing costs. Someone may be "cash poor" at this time, economically it could be in the best interests of the Town. It could set precedent which is not good, because how would it be traded off. Councilman Niklas said incidental expenses related to the move would could the expenses for house hunting. Attorney Barney said if that is the intention then say so in the law. Councilwoman Grigorov said because it should not be encouraged. Attorney Barney said once this is adopted, the only people who will probably Icnow about the local law will be the Personnel Manager. Mrs. Noteboom said that she found out she could be reimbursed for moving expenses from other employees after she had started working. The Town Board gave her six months to move into the Town, therefore she applied for reimbursement. Councilman Niklas said he was amazed to hear the Town Board disagreeing on a point that would cost the Town more money. Attorney Barney said he was disagreeing because he felt there should be flexibility, it is the Town Board's decision. Councilwoman Valentino said the two items which bother her the most are C and D. Roll Call Vote: Supervisor Whitcomb, Nay; Councilwoman Valentino, Aye; Councilman Niklas, Aye; Councilman Klein, Nay; Councilwoman Grigorov, Aye; Councilwoman Harrison, Aye; Councilman Conley, Nay. Motion carried. (See attached proposed Local Law for clarification on items.) Agenda Item No. 28 - Paid Meal Time: Motion made by Councilwoman Grigorov, seconded by Councilwoman Valentino approving paying hourly employees working extended hours through meal periods when approved by the appropriate Department Head. Councilwoman Valentino said this is to put back a benefit that was previously omitted by mistake. Mrs. Punger said it would pay overtime for meal time, for employees ^ ^ working extended hours. r TB Minutes 4/11/94 Page 2 8. Mr. Noteboom said highway workers previously had this benefit and this resolution would clarify the issue by Town Board approval. Councilwoman Valentino said it is not paying for the meal/ it is paying for time when they are working overtime. Mrs. Punger said it would also include breakfast and lunch times if they came in during the night. Motion carried unanimously. Agenda Item No. 29 - Amendment to Local Law #3/1992, Fill Permits: Deferred until Codes and Ordinances Committee can review and make recommendation to the Town Board. Councilman Niklas said the COC decided it would be better to settle a clear statement rather than having it move back and forth between the COC and the Town Board. Agenda Item No. 30 - Planning Board Recommendation, Little Subdivision: Mr. Walker said the Town Board referred this to the Planning Board and recommended the park land set aside be waived because Mr. and Mrs. Little had proposed a conservation easement through the Fingerlakes Land Trust. The Fingerlakes Land Trust has excused themselves from handling the conservation easement. The Town Board now has a proposed conservation easement drafted by Mr. and Mrs. Little which gives the easement to the Town. The easement would be for an 8.5 acre parcel and includes access to Ridgecrest Road. The draft easement was prepared using a model that the Fingerlakes Land Trust uses. It does not specifically allow public access. The Little's want to protect themselves from unauthorized usage such as snowmobilers. The Little's will probably invite people to do such things as bird watching however. Councilwoman Harrison asked if it provides for the Town to inspect the land? Mr. Walker said, yes. The Town will own the easement/ not the land. Councilwoman Harrison said that means it restricts the use of the land. The Town would have the right to inspect if the Little's built anything there because of the easement to enforce against ^ that. TB Minutes 4/11/94 Page 29. Attorney Barney said the Town Board is being asked to approve the concept of the Town taking the easement, there are some consequences. Mr. Barney read the document and has some reservations. Mr. Barney will work out with the Little's the technical aspects that are acceptable. The greater concept is whether the Town wishes to get involved with enforcing conservation easements. Councilwoman Grigorov said this would be part of the Town's plan for land preservation. Councilman Niklas asked why the Fingerlakes Land Trust turned down the acceptance of the conservation easement from the Little's, and are there any options available to the Town? Are the Little's willing to donate a smaller amount of land to the Town? Supervisor Whitcomb said the Fingerlakes Land Trust turned it down because they are interested in bigger parcels of land. Councilwoman Harrison said the Little's do not have to be willing to donate land, it is a subdivision and the Town can expect the 10% set aside. There is the option of telling the Little's the Town wants the 10% park set aside. Councilwoman Grigorov said the water lines are also a consideration. Councilwoman Harrison asked if the Town is prepared to inspect lands under conservation easements? This may be a precedent that the Town may like, it may be something that should be looked at in the future. Zoning issues regarding conservation and agricultural zoning concepts may entail development for setting aside other parcels to remain open. Councilwoman Grigorov said conservation easements have always been considered a good way of preserving open land. Attorney Barney said it would require a bureaucracy to maintain. There would have to be records as to the existence of the easements. If there are a number of them someone in the Town has to organize the administration of them. There would have to be some mechanism of inspection to insure the easement is complied with. The area would have to be photograph for a basis of what it is. Councilwoman Harrison asked if there would be any property tax implications? It has been discussed whether there should be a tax benefit for conservation easements. TB Minutes 4/11/94 Page 3 0 . Mr. Frantz said the County Assessment Office will not automatically reduce the assessment on a parcel of land because it has a conservation easement. They watch how easements effect the actual sale value. The easement may just as well increase the value of a parcel. Councilman Niklas said he is not opposed to the Town getting involved in conservation easements. What are the obligations of the Town when it accepts these easements, what are the rights of the Town, and what are the obligations and the rights of the people who own these lands? It is uncomfortable to accept this type of easement unless these questions are answered. There is an arrangement being proposed which is based on an easement given to the Fingerlakes Land Trust. Does this then become an arrangement for all other conservation easements? Once the Town enters into this, will the assumption be this is sufficient for all other easements? Councilwoman Grigorov said with the Fingerlakes Land Trust each easement is negotiated separately. Supervisor Whitcomb said the Town is being asked to conceptually accept the easement, the legalities can be negotiated and worked out later. Mr. Frantz said the Town's expenditures of resources would be for staff time. In Lancaster County the Agricultural Preserve Force staff is now three people who spend approximately 25% of staff time monitoring a little over 300 conservation easements. Someone maybe once a year would have to inspect each easement. Councilwoman Harrison said the Fingerlakes Land Trust has volunteers who inspect the parcels, maybe the Conservation Board could do the inspections. Mr. Frantz said the aerial photographs taken approximately every four years of the Town would also help to monitor them. Councilman Niklas said if the Town Board feels comfortable in principle accepting this kind of arrangement the Attorney for the Town should be instructed to carefully review the agreement and then the Town Planning Board can review the agreement. Attorney Barney said the Town Board should approve the acceptance of the easement because they would be considering the cost implications of administration. Supervisor Whitcomb asked what the delay to review the easement /•n would do to the Little Subdivision, would they be able to proceed ^ , with what is necessary for them to do? TB Minutes 4/11/94 Page 31. Mr. Walker said the Little's have received final subdivision approval from the Planning Board contingent upon filing in the Tompkins County Clerk's office of a conservation easement acceptable to the Attorney for the Town for the 8.5 acres protected under the site easement. Motion made by Councilman Niklas, seconded by Councilwoman Valentino that the Town Board accepts the locations of the proposed public facilities and conservation easement, subject to compliance by the subdivider with all conditions and requirements that have been or may be imposed by the Planning Board as part of further project consideration. Amendment: Motion by Councilman Niklas, seconded by Councilwoman Valentino: and as to the conservation easement, negotiation of the terms of the easement by the Town Supervisor and Attorney for the Town, with the final easement to be approved by the Town Board at the Town Board meeting of May 9, 1994. Mr. Walker said the Little's would be willing to grant the water main easement to extend the water main down to Troy Road. This would be beneficial in satisfying a request for water from residents who do not have enough water. The easement is contingent upon the construction of that water main in a timely manner. ' ^ Preliminary costs estimates for this water extension would be approximately $55,000, minus the contribution from the developer which would probably be $2000 per lot. Councilwoman Harrison asked what this indicated, does this mean the Town shouldn't be allowing development at all in these areas unless the Town is willing to put water to them? The Town has talked about keeping water and sewer services to the areas presently served. The Town was under the impression that health department regulations in lots of two acres would deal with water. This is not a two acre issue and it is not pollution from septic systems, it is not enough water. Coddington Road is saying they have an iron problem. Is this a priority that makes sense? Last month the issue was raised about water lines putting development pressure where the Town doesn't want it. Councilman Niklas said there are parts of the Town presently which are water stressed, and he feels the Town has an obligation to bring water to those residences that need it. If restricting access to water and sewer is the only mechanism the Town has to control density and development, the Town is in a bad state. Mr. Walker said the Little's would only allow the water easement if the construction was done within a year because they plan to build " their home and do not wish to have the land disturbed after they have completed the home. TB Minutes 4/11/94 Page 32. Councilwoman Valentino asked if the Little's are aware that if there are problems with the water lines the easement would allow for the Town to do work there which may disturb the land? Mr. Walker said they are aware of that/ they would not be allowed to construct anything over the water main. Councilman Conley said he agrees it is the Town's obligation to provide water where there is not water to existing areas. The sewer gaps should also be filled in where people have water but no sewer, such as places along Route 96 and West Haven Road. Supervisor Whitcomb said that once water is installed there is very little else left to control density. Councilman Klein said if the Town doesn't want the conservation easement and the Planning Board wanted to keep the open space, why couldn't that stay with parcel A and be restricted to other subdivi s i ons ? Mr. Frantz said they cannot subdivide parcels B, C, and E; they have no plans to subdivide parcel A. However, at some point in the future that could be an option for the Little's. If someone in the future subdivided parcel A, the area where the conservation easement is would still be permanent open space. Councilman Klein asked if something could be done to attach the park to a parcel that cannot be subdivided, then there is the permanent open space. Mr. Walker said no, that could be done but it is not the wishes of the subdivider. They wish to control this area and maintain it themselves within their home parcel. They would be stewards of the land. Councilman Niklas called the motion. Motion carried unanimously. Supervisor Whitcomb said this item along with the possibility of extending water across this parcel will be added to the May 9, agenda. People along Troy Road are hopeful the water extension will be constructed. Agenda Item No. 31 - Chase Farm Subdivision; Mr. Walker explained there is a problem with the Chase Farm Subdivision. This subdivision was approved in 1989. Preliminary approval was granted for all 90+ lots. Mr. Walker showed a map indicating the division of the lots which have had homes constructed on them and those which have not. TB Minutes 4/11/94 (1^ Page 33. \ There are some lots that are in violation of Town subdivision regulations because they are more than 1000 feet from ingress to egress. The map shows an emergency access without pavement. That access was changed to another location by subsequent Town Board action for construction and emergency access. The construction access was removed by the Town Board two years ago because the construction was complete on the houses. The emergency access component is essentially precluded because there are not two houses within 20 feet of the property lines on each side with landscaping which would have to have a road through their lines. At the time this did not seem to be a major issue because Phase II was about to receive final approval, except it did not. The road is one of the conditions that was looked at when preliminary subdivision approval was made. This road will probably never happen. The Planning Board refused final subdivision approval due to wetlands. The neighbor, Tessa Flores has offered to buy this property from the developer because she has a great deal of open space she wishes to preserve. The package the developer and Mrs. Flores have agreed on includes selling the parcel to Mrs. Flores and buying one section back to put a lot on. The road would not go through. It may be possible to bring the road through the Sawyer's property and have a future connection if they desired to subdivide. That may never happen because of the disagreements between the property owners. A retention pond was installed to eliminate drainage problems. The park land process included the development of a park to go through the parcel to another trail. In order for this to work many conditions of subdivision will have to be waived after the fact if Phase II is not allowed to be built. The Town has basicly issued building permits that have violated all the standards. They wish to build even more. These houses do not have legal access. Mr. Frost said some of the houses were legal with building permits until 1992 when the road was eliminated. Mr. Walker said the road was eliminated because at the time the subdivider thought he had approval and did not know until the night of the Planning Board meeting he did not. Councilman Niklas asked if there were any type of emergency road which could be built now that would make those homes in compliance? It seems that if there were a relocated paved emergency access road similar to what was originally thought of it may work. Mr. Frost said the problem is finding the land that jwould make those homes accessible. Someone is looking to subdivide in the westerly direction of King Road which may allow for a link up to the culdesac that would minimize the problems in some lots. TB Minutes 4/11/94 ^ Page 34. Mr. Walker said he is alerting the Town Board that the Planning Board is probably going to be considering the subdivision of that parcel which will preclude many conditions that were made during the first subdivision approval. Councilman Niklas asked if the Planning Board would do that without requiring an emergency road be installed? Mr. Walker said the developer no longer controls the land. It is all the individual homeowners. Mr. Frost said the concern is if the egress is blocked on Chase Road by King Road you cannot get in, and it is a fairly long road. Mr. Walker said his concern is the number of conditions, and these should be discussed to minimize conditions on tentative subdivisions. Attorney Barney said the Town should not be giving up access roads until all conditions are met. Mr. Frantz said the Town has already approved that culdesac. The homes have been sold, the Town Board has accepted the road. Attorney Barney said this issue is being addressed to get the Town Board's sense of the Board's position if the subdivision comes in as to what will be necessary to extend what is already an over extended culdesac. Councilwoman Grigorov said she can not imagine letting the land be subdivided further. Mr. Walker said the Town Board accepted the road locations and the park locations which cannot be deeded. There is a paved walkway. The Town can still ask for park land dedication and provisions can be made to make future access possible. There is a wide area of wetlands difficult to cross without a special permit. Councilman Klein said even if someone were willing to develop this it would still be a difficult task. Mr. Walker said if someone was willing to develop it Councilman Niklas said he appreciated this information, but the Town Board is not in the position to offer solutions now. The Planning Board will have a chance to review this and be creative, and when the Planning Board is creative it will come back to the Board with some sort of recommendation. That is the appropriate time to discuss this issue, not now when it is not known what the Planning Board will do. TB Minutes 4/11/94 Page 3 5. Mr. Frost said from the staff's standpoint it is a very stressful situation and it was felt the Town Board should be made aware of this problem. Staff will have to make a recommendation to the Planning Board and it would be nice if the Town Board has any suggestions or concerns to let staff know. Councilwoman Harrison said it is not desirable to add more lots. Supervisor Whitcomb said that may be the only way this deal will go through. Mr. Walker said the Town Board has to be aware if the Planning Board decides to waive certain things, especially items already approved by the Town Board like road locations, the Town Board will have to again take action. There was also a water loop to be constructed which would have maintained other houses. The Town Board did not understand the ramifications of accepting utilities and easements and locations if the subdivision did not work. There are issues the staff can work on with the developers to try and minimize negative impacts, but the non-approval interfered with other approvals. Councilwoman Harrison asked if the placement of the park area would be decided by the Planning Board as they negotiate? f Mr. Walker showed possible areas for the park on the land. Mr. Frost asked Mr. Barney if he had a chance to review the Local Law where the access was modified in 1992 because it is not clear that the Town waived the right to the emergency access? Mr. Barney said he did not think it was Local Law, but connected in the negotiations with Citizens Savings Bank who owned it when an emergency access was reserved. Mr. Frantz said the lesson to be learned is the Town has to look at all the land use plans for South Hill because up to 40% of South Hill has wetlands. Agenda Item No. 32 - Specifications, Advertisement of Bids - South Hill Sewer Repair: Mr. Walker explained there is a 300 foot section of sewer on Coddington Road which has been crushed and has a blockage, and on Danby Road the sewer from the City line to the connection with Ithaca College has significant capacity and structural problems needing repair. The Danby Road project has been budgeted for $100,000 and there is $30,000 in the repair budget for the J^\ Coddington Road sewer. TB Minutes 4/11/94 Page 3 6 . Motion made by Councilman Niklas, seconded by Councilwoman Valentino authorizing and directing the Town Clerk to advertise for bids for the repair of the Sanitary Sewermain Replacement, South Hill according to the conditions of the advertisement prepared by the Town Engineer. Carried unanimously. Agenda Item No. 33 - Amendment Local Law #5/1990, Inspections Fees: Mr. Frost stated that John Guttenberger from Cornell University has indicated he will be requesting a waiver of the Temporary Certificate of Occupancy fee. The local law allows for the ability of the building/zoning office to issue a TCO for properties that are nearing completion with building permits but have not necessarily met all conditions of the approval for non safety related issues. The fee for a TCO is one half the building permit fee. In the case of the Cornell Reis Tennis Court the fee would be $1000 for a TCO. The TCO is being issued because the final paving and landscaping has not been done because it was not the paving and planting season. Mr. Frost suggested the issue brings up potential problems with conditional certificates of occupancy. There is no authorization to do that, the Town may not want conditional certificates and (9^ perhaps TCO' s are more appropriate as there may be fees which are , ^ unfair to some people. Councilwoman Harrison asked if there are costs involved with TCO's such as second inspections, etcetera? Mr. Frost said in some cases an additional fee should be necessary, but some things left undone can be as simple as a bathroom vanity not coming in so the plumbing can not be finalized. There are different degrees of severity of things that may not be completed. Supervisor Whitcomb said there are two issues which need to be decided, whether to waive the TCO fee for the Cornell Reis Tennis Center, and whether the local law should be amended regarding fees for the inspections. There should be some flexibility and a sliding scale built into the fee schedule to accommodate the different occasions of non completion. Councilwoman Grigorov said there is the point that many items are unrelated to building occupancy. Motion made by Councilman Niklas, seconded by Councilwoman Grigorov that the consideration of an amendment to the Local Law #5/1990 regarding the fee schedule for Temporary Certificates of Occupancy be referred to the Codes and Ordinances Committee for their recommendation. Carried unanimously. TB Minutes 4/11/94 Page 37. Councilwoman Harrison asked that the COC consider any new language recognize any administrative costs associated with this being covered within the fee. Councilman Niklas said the current fee schedules are in place for the TOO for the Reis Tennis Center and to make an exception for anyone is to make an exception for everyone, and therefore the request of waiver should be denied. Motion made by Councilman Niklas, seconded by Councilwoman Harrison that the Town Board hereby denies the request by Cornell University waiving the Temporary Certificate of Occupancy for the Reis Tennis Center. All members voted aye, with the exception of Councilwoman Grigorov who voted nay. Motion carried. Agenda Item No. 34 - Water Petition. Coddinqton Road: Councilwoman Harrison said when looking at the Comprehensive Plan concept map for this area it is either rural residential or agricultural. It is clear a few property owners in the vicinity are concerned about development pressures when water lines are installed. The petition says it is a water quantity problem and also a iron bacteria problem. There can be high iron, the explanation is garbled. / \ Councilman Niklas said he called in two water experts about his property and most experts do not know what iron bacteria is. There is sulfur in the water and iron in the water, that gets transcribed into sulfur bacteria and iron bacteria. Councilwoman Harrison said she is apprehensive about the Town's obligation to run water anywhere there is sulfur. Mr. Walker said this would be an extension of the water main on Coddington Road that ends past Burns Road. There is 15 tax parcels that would be served by the extension. Most of them are large lots that vary in size from 2 acres to 44 acres. Councilwoman Grigorov noted there could be a substantial subdivision on that 44 acres. Supervisor Whitcomb said the owner of that parcel is not interested in having water there and may be interested in a conservation easement. Mr. Walker said the Community Center would be supplied with water if the extension were built. Councilman Niklas said this is a request for public water and in the past the Town Board has always extended the curtesy of allowing ^ people to come before the Board and explain the circumstances. ^ TB Minutes 4/11/94 Page 3 8 . This would at the same time afford an opportunity for the Town Board to explain to individuals the criteria for the Town approving or denying the extension of water. This particular issue should not raise the generic debate of how the Town Board feels about density of development. There are other examples in the Town which would raise the debate in a clearer way. Councilwoman Valentino asked if the owners of the 44 acres gave a conservation easement to the Town, how many water units would be in the extension? Mr. Walker said the 44 acres would be assessed for the proper number of units based on our present local law. The Town Board could waive the units if the 44 acres were deemed to be unbuildable land. The Attorney for the Town will say a conservation easement cannot be guaranteed forever and ever. Attorney Barney said the rule which determines the units for assessment are made by the Town Board's rulings based on the benefit conferred. One could argue with a conservation easement there is not a benefit conferred to the land. Supervisor Whitcomb said you could build a pay back schedule into ^ it similar to the agricultural district so that if the conservation easement were ever violated there would be a pay back of the unit charges to the Town. At present another issue which is being reviewed is the revision of the water and sewer benefit formula. Mr. Walker said he would not anticipate there would be any subdivision activity within the area described for the petition. Councilwoman Harrison stated this is an area where the Town is concerned about the septic system impact on Six Mile Creek and the whole Codding ton Road corridor, if you bring in water and you stay on septic systems you increase the amount of water being discharged in the area. Attorney Barney said that may not be true because people would be paying for the water rather than just paying electric costs. Mr. Walker said the tendency is that people will generally use more water especially if they are in a poor water quality area. If people have poor water they tend to do things such as laundry somewhere else. Councilwoman Harrison said this would likely put increasing pressure on the septic systems in this area, this is something that has very serious ramifications. The other possible way of handling it would to be to have a sub-committee look at this issue. ^ TB Minutes 4/11/94 f Page 3 9. n \ Councilman Niklas said this raises the issue the whole Town Board should be involved in. Mr. Frost said the Coddington Road Community Center has a legitimate problem with water quality. The sprinkler system is required in a day care center and with a well there may be a problem in having enough water. Supervisor Whitcomb said this is a day care center the Town has encouraged/ participated in, and helped develop so the Town bears a responsibility as well. Councilwoman Valentino said she would hate to be the member of the Town Board who would say the Town would not provide water to the day care center. Councilwoman Harrison said she would hate to be a member of the Town Board that says the Town is trying to preserve the Coddington Road corridor for quality purposes, but the Town will extend water, and yes, that probably means sewer will follow and that the land will be subdivided. Councilman Klein said the Town Board normally asks the Town Engineer for a study of costs even when the sense of the Board has not been favorable./ \ Mr. Walker said this has already been included in the Capital Improvements Project estimates as a low priority. The^ project would be a 2000 foot water main with approximately 15 services. At $50.00 per foot for water mains it would cost about $125,000, if it were built in conjunction with Troy Road it would probably cost a total of $225,000. Mr. Walker said he will prepare an engineering report with estimates of what it would take to bring water to both Coddington Road and Troy Road for the next Board meeting. Councilwoman Harrison said she would not like to see the two projects linked. Mr. Walker said the Public Works Committee has discussed this and if the Town goes into capital improvements for less than $1,000,000 it is not cost effective, and that aggregating a niimber of projects needed into one provides a better way of bonding. Councilwoman Grigorov said these projects are supposed to be referred to the Planning Board who reviews extensions of any ^ utilities. < ^ Councilwoman Harrison asked the Town Board consider the policy issues that are being discussed. ^ TB Minutes 4/11/94 J . Page 40. The Town Clerk said usually any petitions for water are presented to the Town Board who authorizes the filing of the petition, and directs the Town Engineer to provide a feasibility study. The Town Board reviews the study and then refers the issue to the Planning Board for their recommendation. Mr. Walker said he will make his report at the next meeting after the informational meeting with the residents, and the Board can then refer the issue to the Planning Board if they choose. The Board instructed the Town Clerk to send an invitation to residents of Coddington Road and Troy Road to attend the May 9, Town Board meeting to discuss their concerns about the extension of water to those roads. Supervisor Whitcomb asked when a construction decision would have to be made if the water extension were put in across the Little's property before the year is up? Mr. Walker said if the year is up from the date of the filing of the easement from the Little's it could be constructed until November 1994. A decision should probably be made by June 1994. Attorney Barney said it would be a capital expenditure and a public hearing would have to be held. Supervisor Whitcomb said first there will be an informal public meeting with the Coddington Road residents at the May meeting. If it is decided to proceed with either the Coddington Road or Troy Road extensions a public hearing will be set for the June meeting. The Troy Road extension will be placed on the agenda for May. Agenda Item Additional No. 1 - Appointment Planning Board Member: Motion made by Councilwoman Harrison, seconded by Councilwoman Grigorov appointing Gregory Bell, 113 Penny Lane, to fill the unexpired term of Carolyn Grigorov for a term of office effective immediately upon adoption of this resolution through December 31, 1997. Carried unanimously. Councilwoman Harrison asked the Town Board to consider doing some recruiting for Planning Board members. Councilwoman Grigorov reminded the Board the Town now has three professional planners on the Planning Board, and the Planning Board is supposed to be made up of diverse citizens. ^ Supervisor Whitcomb said Virginia Langhans has stated she will be / \ resigning from the Planning Board as of July 1. Recruitment should be made to fill her position before that date. TB Minutes 4/11/94 Page 41. f \ . . Agenda Item No. 35 - Executive Session: Motion made by Councilman Klein to move into Executive Session to consider personnel, pending litigation, and property acquisition. Seconded by Councilman Niklas. Carried unanimously. The Board moved into Executive Session at 9;43 p.m. Motion made by Councilman Niklas, seconded by Councilwoman Valentino to resume regular session. Carried unanimously. The Board resumed regular session at 10:23 p.m. As a result of the Executive Session the following motion was made by Councilman Niklas, seconded by Councilwoman Valentino. The Town Board hereby authorizes the extension of the employment probationary period for an additional ninety (90) days for the employee discussed during the Executive Session. All Town Board members voted aye, with the exception of Councilman Conley who voted, nay. Motion carried. Agenda Item No. 36 - Adjournment: Motion made by Councilwoman Valentino, seconded by Councilman Klein to adjourn as there was no further business to come before the Board. Carried unanimously. f \ Meeting adjourned by the Supervisor at 10:27 p.m. Respectfully submitted, Joan Lent Noteboom Town Clerk ***Next regular meeting. May 9, 1994 - 5:30 p.m. ***5:45 p.m. - Presentation City of Ithaca Fire Chief ***6:30 p.m. - Progress Report Forest Home Bridge ***7:00 p.m. - Public Hearing: "Local Law Authorizing the Payment of Relocation Expenses for New Town Employees". ***7:30 p.m. - Public Hearing: Conveyance of Town's interest of land on Orchard Street. ***7:45 p.m. - Presentation Joint Youth Commission ***8:00 p.m. - Public Information Meeting: Coddington Road and Troy Road proposed water extension. ^ Town Board Meeting 4/11/94 ^ Agenda Item No. 4c ^ ^ Association of Towns - Request of Correspondence, CHIPS Resolution No. 80 BE IT RESOLVED, that the Highway Superintendent is hereby authorized and directed to correspond with the town's State Legislators requesting additional CHIPs monies to deal with the unusually severe winter this year. MOVED: Councilman Niklas SECONDED: Councilman Conley DATED: April 11, 1994 Carried unanimously Joan Lent Noteboom, Town Clerk f \ ^ Town Board Meeting 4/11/94 ( i \ Agenda Item No. 9 Joint Youth Commission Summer Workers Resolution No. 81 BE IT RESOLVED, that the Town of Ithaca Town Board approves in principle, the additional payment by the Town of Ithaca of $2500.00 to be matched by Tompkins County for the hiring of six additional Joint Youth Commission Summer Workers in the summer of 1994 contingent upon the review of a written request to this Town Board. MOVED: Councilman Niklas Carried unanimously SECONDED: Councilwoman Valentino DATED: April 11, 1994 ThUtJjcc Joan Lent Noteboom, Town Clerk I \ ^ Town Board Meeting 4/11/94 ( \Agenda Item No. 11 SEQR Local Law Extending Term of Town Supervisor Resolution No. 82 WHEREAS, this action is the consideration of a local law entitled, "A LOCAL LAW EXTENDING THE TERM OF THE TOWN SUPERVISOR FROM 2 YEARS TO 4 YEARS," and WHEREAS, the Town Board is legislatively determined to act as Lead Agency for environmental review for the proposed local law; and WHEREAS, the Town Board, at a Public Hearing held on April 11, 1994, has reviewed the proposed local law entitled, "A LOCAL LAW EXTENDING THE TERM OF THE TOWN SUPERVISOR FROM TWO YEARS TO FOUR YEARS", and a Short Environmental Assessment Form Part I and II prepared by Town planning staff; and WHEREAS, the Assistant Town Planner has recommended that the Town Board make a negative determination of environmental significance for the proposed local law; now therefore be it RESOLVED, that the Town Board hereby makes a negative determination of environmental significance for the proposed local law entitled, "A LOCAL LAW EXTENDING THE TERM OF THE TOWN SUPERVISOR FROM 2 YEARS TO 4 YEARS", and therefore no further environmental review will be required. MOVED: Councilman Niklas Carried unanimously SECONDED: Councilwoman Harrison DATED: April 11, 1994 \ oLJr 'TiMLk. Joan Lent Noteboom, Town Clerk ^ Town Board Meeting 4/11/94 ^ ^ Agenda Item No. 12 RESOLUTION ADOPTING THE LOCAL LAW EXTENDING THE TERM OF THE SUPERVISOR FROM TWO TO FOUR YEARS Resolution No. 83 WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on April 11, 1994 to hear all interested parties on a proposed local law entitled "A LOCAL LAW EXTENDING THE TERM OF TOWN OF ITHACA SUPERVISOR FROM TWO YEARS TO FOUR YEARS"; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 (State Environmental Quality Review Act) it has been determined by the Town Board that adoption of said proposed local law would not have a significant effect upon the environment and could be processed without further regard to SEQR, NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW EXTENDING THE TERM OF TOWN OF ITHACA SUPERVISOR FROM TWO YEARS TO FOUR YEARS", a copy of which is attached hereto and made a part of this resolution, such adoption being subject to the submission of same to a referendum; and it is further RESOLVED, that this local law be submitted for approval to the electors of the Town of Ithaca at the next general Town election to be held on November 8, 1994; and it is further RESOLVED, that, if approved at the general election, the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Res. #83 - 4/11/94 Page 2. MOVED: Councilman Klein SECONDED: Councilman Niklas DATED: April 11, 1994 ■4- HJiL. Roll Call Vote Supervisor Whitcomb Aye Councilwoman Valentino Aye Councilman Niklas Aye Councilman Klein Aye Councilwoman Grigorov Aye Councilwoman Harrison Aye Councilman Conley Aye Motion Carried Unanimously Joan Lent Noteboom, Town Clerk TOWN OF ITHACA LOCAL LAW NO. FOR THE YEAR 1994 A LOCAL LAW EXTENDING THE TERM OF TOWN OF ITHACA SUPERVISOR FROM TWO YEARS TO FOUR YEARS. Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. This law is enacted pursuant to Section 10(l)(ii)(a)(l) and Section 10(l)(ii)(d)(3) of the Municipal Home Rule Law of the State of New York. Section 2. The term of office of the Supervisor of the Town of Ithaca shall be changed from two years to four years. Section 3. The change in the length of term of the Town Supervisor shall occur effective January 1, 1996 and shall apply to persons elected to that position who assume office on and after January 1, 1996. Section 4. This local law shall amend, in its application to the Town of Ithaca, Section 24 of the Town Law with respect to the term of the office of the Supervisor of the Town of ^ ^ Ithaca. Section 5. In accordance with the provisions of Section 23 of the Municipal Home Rule Law, this local law shall be submitted for approval to the electors of the Town of Ithaca at the next general Town election to be held on November 8, 1994. Section 6. Any other local law, ordinance, or resolution inconsistent herewith is hereby repealed. Section 7. In the event any provision of this local law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 8. This local law, if approved by the electors, shall take effect immediately upon filing with the Secretary of State after approval by a majority of the electors voting thereon in accordance with the requirements of Section 27 of the Municipal Home Rule Law. Town Board Meeting 4/11/94 Agenda Items 13a to 131 Consent Agenda Items Resolution No. 84 BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the Consent Agenda Items 13a - 13i resolutions as presented to the Town Board on April 11, 1994. MOVED: Councilman Niklas SECONDED: Councilwoman Valentino DATED: April 11, 1994 Carried Unanimously TL^JjCtyyr^ Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 13a Town Board Meeting Minutes 3/7/94 Resolution No. 84a WHEREAS, the Town Clerk has presented the Town Board Meeting Minutes for the regular meeting held March 1, 1994 to the Town Board for their review and approval; and WHEREAS, the Town Board has reviewed said minutes as written; now therefore be it RESOLVED, that the Town Board does hereby approve and adopt the said minutes as the official minutes of the Town Board for the meeting held March 7, 1994. MOVED: Councilman Niklas Carried Unanimously SECONDED: Councilwoman Valentino DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item 13b Town of Ithaca Warrants Resolution No. 84b WHEREAS, the warrant with the following niombered listing of vouchers has been presented to the Town Board for approval of payment; and WHEREAS, said warrant has been audited for payment by the Town Board; now therefore be it RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant. General Townwide Vouchers:No.150 - 217 $124,932.28 General Outside Village Vouchers:No.72 - Ill 54,687.87 Highway Vouchers:No.64 - 103 72,369.06 Water & Sewer Vouchers:No.65 - 97 422,195.30 Lighting District Vouchers:No.7 9 1,061.80 Capital Projects Vouchers:No.8 - 13 1,202.50 MOVED: Councilman Niklas SECONDED: Councilwoman Valentino Carried Unanimously DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 13c Bolton Point Warrants Resolution No. 84c WHEREAS, the warrant with the following numbered listing of vouchers for Bolton Point has been presented to the Town Board for approval of payment; and WHEREAS, said warrant has been audited for payment by the Town Board; now therefore be it RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant. Operating Fund Vouchers: No. 201 -278 $129,626.01 f , MOVED: Councilman Niklas SECONDED: Councilwoman Valentino DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk Carried Unanimously Town Board Meeting 4/11/94 Agenda Item No. 13d Financial Report - December 1993 Resolution No. 84d WHEREAS, the Assistant Budget Officer has presented the Financial Report of the Town of Ithaca for the month ending December 31, 1993 to the Town Board for their review and approval; and WHEREAS, the Town Board has discussed and reviewed the said report; now therefore be it RESOLVED, the Town Board does hereby adopt the said report as the official Financial Report for the month indicated. MOVED: Councilman Niklas Carried Unanimously SECONDED: Councilwoman Valentino / s DATED: April 11, 1994 ] Joan Lent Noteboom, Town Clerk /*\ Town Board Meeting 4/11/94 Agenda Item No. 13e Annual Financial Report Resolution No. 84e WHEREAS, the Town Supervisor, Financial Officer has submitted the 1993 Annual Financial Report including the Notes to Financial Statements to the NYS Comptroller Office as required by Town Law; and WHEREAS, the Town Board has discussed and reviewed the said report; and WHEREAS, by Town Law the Town Clerk has advertised in the legal newspaper the availability of the said Financial Report for public review at her office; now therefore be it RESOLVED, the Town Board of the Town of Ithaca hereby ratifies the submission of the 1993 Annual Financial Report to the NYS Comptroller Office as correctly reflecting the financial activities of the Town of Ithaca for the year 1993. ^ MOVED: Councilman Niklas Carried unanimously SECONDED: Councilwoman Valentino f \ DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 13f Joint Youth Commission Appointment Resolution No. 84f WHEREAS, there exists a vacancy for a Town of Ithaca Representative on the Joint Youth Commission; and WHEREAS, Rich and Nancy Armstrong, 14 Orchard Hill Road, Ithaca have expressed an interest in serving jointly as the Town's representatives to the said Commission; now therefore be it RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Rich and Nancy Armstrong as Town of Ithaca Representatives on the Joint Youth Commission for a joint term of office from April 11, 1994 to December 31, 1995. /*N f \ MOVED: Councilman Niklas SECONDED: Councilwoman Valentino DATED: April 11, 1994 Carried Unanimously Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 13g Authorization to Hire Summer Help for the Highway Department Resolution No. 84g WHEREAS, it has been deemed necessary by the Highway Superintendent to hire additional workers to augment the highway work force; and WHEREAS, proper justification has been demonstrated to the Town Board and it has been shown that the funds exist to cover the additional expenses; now therefore be it RESOLVED, that on the recommendation of the Public Works Committee the Town Board hereby authorizes the hiring of two summer employees for a period to start no earlier than June 1, 1994, and extend not later than September 30, 1994. MOVED: Councilman Niklas Carried Unanimously SECONDED: Councilwoman Valentino ^ DATED: April 11, 1994 f \ \ \ Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 13h Approval to Extend Engineering Civitas Student Resolution No. 84h WHEREAS, Jose Alvarez has worked in a satisfactory manner for the Town since September 1993 through the Cornell University CIVITAS Program but has exhausted his funding; and WHEREAS, Mr. Alvarez's skills and experience would be applied to the Inlet Valley Water and Sewer as built, and water modeling, network analysis, CYBERNET if his employment were continued in the CIVITAS Extension Program through May 25, 1994; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the extension of Jose Alvarez through the Cornell CIVITAS Extension Program for $8.00 per hour at an estimated 10 hours per week. Cost not to exceed $600.00, charged equally to accounts F8340.470, H8120.221, and H8340.221. No benefits apply. MOVED: Councilman Niklas Carried unanimously SECONDED: Councilwoman Valentino / N DATED: April 11, 1994 , JrJh nJlLt, Joan Lent Noteboom, Town Clerk A Town Board Meeting 4/11/94 Agenda Item No. 131 Records Management Disposition Listing Resolution No. 84i WHEREAS, the Town of Ithaca has completed the inventory phase of the Records Management Program as outlined by the State Archives and Records Administration (SARA); and WHEREAS, the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the Records Retention and Disposition Schedule MU-1; and WHEREAS, the Supervisor, and Department Heads shall review and approve disposition of said records before disposition; now therefore be it RESOLVED, the Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA. MOVED: Councilman Niklas Carried Unanimously SECONDED: Councilwoman Valentino DATED: April 11, 1994 £j: -nJlLa Joan Lent Noteboom, Town Clerk A INVENTORYWORKSHEET NO.Outdated Records Disposition ListingApril 11, 1994Records Disposed of April , 1994RECORDDESCRIPTIONAgenda Item 131,4/11/94 TB Mtg.RECORD DISPOSITION TOTALDATE DATE QUANTITYLocation; VaultV-10: Box IT-6Polder #1Polder #2Polder #3AO-2aA0-3aAO-3bAOAO-2bV-10: Box IT-14Polder #1Polder #2Polder #3Polder #4Polder #5 Sf #7Polder #6Polder #8Polder #9Polder #10Polder #11Water & Sewer Misc. CalculationsHighway Department Bills1984 Budget WorksheetsBuilding Permit Pees - CopiesChange Order - CopyResolutions - CopiesWater & Sewer Misc.Water & Sewer Billing Misc.Water St Sewer Computer run outs ofactual bills, original stubs are keptby Bolton Point, then returned to town.Copies.Town Clerk's Monthly ReportsJustice Court Pees ReportsVouchers - Highway Snow RemovalS. Hill Water Monthly ReportsS. Hill Property Owner ListingWater Tank MaintenanceWater Tank InformationWater Distribution System SurveyWater Tank MaintenanceWater Districts - GeneralSnyder Hill Road Water RetainerSnyder Hill Road Water VouchersSnyder Hill Road Postings & Publication1985 19911967-1979 19851983-1984 19904/941991 4/941990-1992 4/941984-1987 19931972-1983 19893/92-12/93 4/941987 12/931987 12/931986 12/9211/53-11/58 11/641958 19647/73-6/66 6/7210/58-9/61 9/671961-1963 19681963-1965 19711960-1970 19761969 19751967-1969 19751967 19731 GU Ft1 Cu. Pt.( Disposition Listing4/11/9A T.B. MTG.Outdated Records Disposition ListingApril 11, 1994Records Disposed of April , 1994INVENTORYWORKSHEET NO.RECORDDESCRIPTIONLocation: Town Clerk's Office, Receptionist AreaFile Cabinet #3Drawer #1Drawer #2Copies - Town Board MinutesCopies - Local LawsRECORD DISPOSITIONDATE1989-19911980-1991DATETOTALQUANTITY4/944/942 Cu. Ft.{C Disposition ListingA/11/94 TB Mtg.INVENTORYWORKSHEET NO.OutdatedRecordsRECORDDESCRIPTIONRecords DispositionApril 11, 1994Disposed of April 12Listing1994RECORDDATEDISPOSITIONDATELocation: Supervisor's OfficeThe following are all COPIES regarding the1989 Water and Sewer Improvement.Letter to Fiscal Advisors, Inc.Letter to Municipal Financial ServicesLetter to Wilkie, Farr & Gallagherfrom John BarneyLetter to Fiscal Advisors, Inc.Letter to Fiscal Advisors, Inc.Letter to Wilkie, Farr & GallagherLetter to Supervisor from John BarneyLetter to Fiscal Advisors, Inc.Letter to Supervisor from Chase LincolnFirst Bank, N.A.Letter to Supervisor from FiscalAdvisors & Marketing, Inc.Letter to Supervisor from Willkie, Farr& GallagherEstimate of Costs and DatesNotice of Sale and Official Statementof 1990 BAN'S - City of IthacaTwo Copies of Resolution from Town BoardMeeting of May 7, 1990Letter to Supervisor from Willkie, FarrSf GallagherLetter to Supervisor from Willkie, FarrSi GallagherLetter to Supervisor from Willkie, FarrSi GallagherApplication to State of New YorkDepartment of Audit and Control5/21/905/21/915/21/905/21/915/10/905/10/914/30/904/30/911/6/891/6/905/2/905/2/915/1/905/1/911/4/891/4/907/16/907/16/918/31/908/31/919/4/909/4/914/25/904/25/913/20/903/20/915/7/905/7/919/21/909/21/917/26/907/26/917/26/907/26/912/14/902/14/91TOTALQUANTITY{€C Description Packing Slips for Salt, CBR, etc. Misc. Packing Slips Receipts Payroll Records Day Book Copies of Financial Reports Location Highway Highway Highway Highway Highway Highway Service Dates 1980 1980 1980 1980 1980 1980 Date in RM Book 6 Years 6 years 6 years 6 years 6 years c h" ^ W t— "O o vO U) -C- H- rt H H- 03 O 3 rt tr- OQ M* • cn rr H- 3 OO 1 \ FINAL C •— CO •— •« o vO (/) H- rr H H' C3 O P DISPOSITION LIST ^ r- OQ H- • W DUPLICATE COPIES OF PLANNING BOARD & TOWN BOARD MINUTES Central Office Area Boxes 2/12/94 Box B-18 Box 3 (Box #16) 1 CU. FT Copies of Planning Board Minutes from 1979 - 1985 Box B-18 Box 2 (Box #25) 1 CU. FT Copies of Planning Board Minutes from 1970 - 1978 Box BF8 (Box #3) 1 CU. FT Copies of Planning Board Minutes from 1970 - 1991 Box V-38 1/4 CU. FT Copies of Planning Board Minutes from 1955 - 1969 Box #6 3/4 CU. FT Copies of Town Board Minutes from 1988 - 1990 Copies of Misc. Deer Run Information TOTAL 4 CU. FT H- 3 OQ Town Board Meeting 4/11/94 ^ ^ Agenda Item No. 131 Records Management Disposition Listing Resolution No. WHEREAS, the Town of Ithaca has completed the inventory phase of the Records Management Program as outlined by the State Archives and Records Administration (SARA) ; and WHEREAS, the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the Records Retention and Disposition Schedule MU-1; and WHEREAS, the Supervisor, and Department Heads shall review and approve disposition of said records before disposition; now therefore be it RESOLVED, the Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA. ^ MOVED: SECONDED: DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk N Town Board Meeting 4/11/94 Agenda Item No. 14 Payment Election Expenses Resolution No. 85 WHEREAS, Tompkins County has submitted invoices to the Town of Ithaca for payment of its share of the direct election expenses for the years 1992 and 1993; and WHEREAS, the previous invoice for 1992 reflected indirect charges for the operation of the Tompkins County Department of Elections; and WHEREAS, the County removed those charges from the 1992 billing due to an opinion of the New York State Comptroller, 92-26 that there was no basis for allocation of indirect charges to the Town; and WHEREAS, the Town Clerk has reviewed the charges on the invoices for 1992 and 1993 and found the charges reflective of actual direct election charges to the Town of Ithaca; now therefore be it RESOLVED, the Town Board of the Town of Ithaca hereby approves of and directs the Town Fiscal Officer to pay the amount of $8783.25 for 1992 and $6620.49 for 1993 to Tompkins County for direct election expenses for the Town, payment shall be made from account A1450.403; and be it further RESOLVED, the Town of Ithaca shall in future years pay the direct election expenses upon receiving a Financial Report from Tompkins County describing in detail the charges from each vendor, a listing by municipality of the charges for each including the County's share, and a formula calculation of how the County's and each municipalities share was determined; and be it further RESOLVED, the Town Clerk and Assistant Budget Officer shall each year review the Financial Report and invoice from Tompkins County to ascertain if the foregoing provisions for payment have been met before payment to Tompkins County shall be made; and be it further RESOLVED, if in the future the opinion of the NYS Comptroller regarding election expenses were to change in any way, payment of said election expenses would be withheld until the Attorney for the Town has reviewed the opinion and made a recommendation to the Town Board. MOVED: Councilman Niklas ^ATEDr^A^ril 11, 1994 SECONDED: Councilwoman Valentino ^ Carried Unanimously /toan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 15 1993 Budget Amendment Resolution No. 86 WHEREAS, the auditing firm of Ciaschi, Dietershagan, Little, and Nickelson have recommended the reclassification of certain expenditures; and WHEREAS, reclassification would cause those line items to go over budget; now therefore be it RESOLVED, that the Town Board of the Town of Ithaca does hereby ratify the amendment in General Fund Part-town to increase B9901.900 Transfers, and decrease B7140.424 Parks Force Account by $39,311.89; and in Capital Projects to increase H9901.900 Transfers $20,580.00, and decrease H8120.221 Inlet Valley Sewer $10,290.00 and decrease H8340.221 Inlet Valley Water $10,290.00. MOVED; Councilwoman Valentino Carried Unanimously SECONDED: Councilman Niklas DATED: April 11, 1994 iL-jb Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 18 N Contract - Tompkins County, Operating Expenses ^ Transportation & Human Services Resolution No. 87 WHEREAS, Tompkins County wishes to enter into a contract with the Town of Ithaca to assist the Town in partially covering its operating expenses for transportation and human services; and WHEREAS, the Town Board and the Attorney for the Town have reviewed the proposed contract and agree to the conditions and terms of payment in said contract except for the indemnification provisions; now therefore be it RESOLVED, the Town Supervisor is hereby authorized and directed to execute and file the said contract with Tompkins County upon modification of the contract in form and substance satisfactory to the Town Supervisor and Attorney for the Town for the Town removing the indemnification provisions; and be it further RESOLVED, the Town Supervisor is hereby authorized and directed to sign and submit a voucher to Tompkins County in the amount of $5,975.00 representing the first quarterly payment to the Town. MOVED: Counc iIman Conley Carried Unanimously SECONDED: Councilwoman Grigorov DATED: April 11, 1994 ■TL-Mjor. Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 ^ Agenda Item No. 21 / N Agreement for the Expenditure of Highway Moneys Resolution No. 88 WHEREAS, pursuant to the provisions of Section 284 of the Highway Law the Town Board is required to enter into an agreement with the Highway Superintendent outlining the expense of moneys levied and collected in the Town for the repair and improvement of highways, and for moneys received from the State of New York for State Aid for the repair and improvements of highways; and WHEREAS, the Town Board of the Town of Ithaca wishes to comply with Town Law and the requirements of the State of New York; now therefore be it RESOLVED, that the Town Board does hereby approve and adopt the attached "Agreement for the Expenditure of Highway Moneys" for the year 1994, as prepared by the Highway Superintendent and the Public Works Committee. MOVED: Councilwoman Valentino Carried Unanimously SECONDED: Councilman Niklas DATED: April 11, 1994 ■4- Joan Lent Noteboom, Town Clerk UNAL AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONIES , \ AGRBBMKHT betvesQ the To¥a Highwaj SuperiDteadent of the Town of Ithaca, Toipkins County, Hew Tork and the ndersigned leibers of the Town Board. Pursuant to the prowisions of Section 284 of the Highway Law, we agree that loneys lewied and collected in the Town for the repair and laproweient of highways, and receiwed froi the State for State Aid for the repair and iiproweient of highways, shall be expended as follows: 1. GBHBRAL RBPAIRS. The sui of $85,000 shall be set aside to be expended for priiary work and general repairs of town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks or the renewals thereof. 2. PBRHAHBHT IKPR07BKBHTS. The following suis of $146,500 shall be set aside to be expended for the perianent iiproveient of town highways npon 1.34 liles of Town Highway, including paving, guide rails, etc. (a) On LeGrand Court, coiiencing at Chase Pan and leading to end a distance of .15 lile, there shall be expended not over the sui of $14,250; (b) On Teton Court, coiiencing at Vhitetail Drive and leading to the end of road, a distance of .17 liles, there shall be expended not over the sui of $14,250; (c) On Blackstone, coiiencing at Christopher Lane and leading to Hanshaw Road, a distance of .50 liles, there shall be expended not over the sui of $43,000; (d) On Hopkins Road, coiiencing at Bundy Road and leading to Hayts Road, a distance of .52 liles, there shall be expended not over the sui of $75,000. \ xecuted in duplicate this 11th day of April, 1994. Supervisor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson County Highway Superintendent Town Highway Superintendent HOTBt This Agreeient should be signed.in duplicate by a lajority of the leibers of the Town Board and by the Town Superintendent. Both copies lust be approved by the County Superintendent. One copy lust be filed in the Town Clerk's office and- one in the County Superintendent's office. COPIES 00 SOT BATS TO BSJILSD IS ALBAS7. Town Board Meeting 4/11/94 Agenda Item No. 22 Highway Paving Schedule 1994 Resolution No. 89 WHEREAS, the Town of Ithaca Highway Superintendent and the Public Works Committee have scheduled and defined the road improvements to be completed in 1994; and WHEREAS, the Town Board has authorized the expenditure of Highway Funds for the purpose of paving and repairing the Town roads as defined on the attached listing of road repairs and improvements; now therefore be it RESOLVED, that the roads indicated on the attached listing of road repairs and improvements be completed according to the methods described; and be it further RESOLVED, in the spirit of cooperation, to provide information to Town residents, the Highway Superintendent is hereby directed to follow the time schedule for the repairs and improvements of these roads as closely as possible. MOVED: Councilman Niklas Carried Unanimously SECONDED: Councilwoman Valentino DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk jms. Town Board Meeting 4/11/94 Agenda Item No. 23 Rental of Street Sweeper Resolution No. 90 WHEREAS, a sweeper is needed to clean out catch basins and clean roads for paving; now therefore be it RESOLVED, that on the recommendation of the Public Works Committee, the Town Board of the Town of Ithaca hereby approves that the Town rent from Roberts Equipment a sweeper for two (2) weeks at a cost of $2,500 per week. The monies for this rental will be taken from the DB5110.451 account. MOVED: Councilwoman Valentino Carried Unanimously SECONDED: Councilman Niklas DATED: April 11, 1994 ; 'TldjLrx: \ Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 24 ' Abandonment Unopened Portion Orchard Street Resolution No. 91 BE IT RESOLVED, the Town Board of the Town of Ithaca hereby authorizes the Town Supervisor with the assistance of the Attorney for the Town to negotiate a possible conveyance in the Town's interest in the strip of land on Orchard Street to the adjoining landowners in exchange for their conveyance of an easement to the Town for drainage purposes across said strip of land subject to a permissive referendum and other legal requirements. MOVED: Councilman Conley SECONDED: Councilwoman Harrison DATED: April 11, 1994 Jr 71:^711^. Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No, 24 , , Public Hearing - Abandonment Unopened Portion Orchard Street Resolution No. 92 BE IT RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a Public Hearing to be held at 7:30 p.m., May 9, 1994 at the regular meeting of the Town Board in order to consider the conveyance of the Town's interest in a strip of land on Orchard Street to the adjoining landowners in exchange for their conveyance of an easement to the Town for drainage purposes across said strip of land. MOVED: Councilman Niklas SECONDED: Councilwoman Valentino DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk ' \ \ Town Board Meeting 4/11/94 Agenda Item No. 25 / Acceptance of Location of Proposed Roads, Public Utilities, and Public Park Dedication, Saponi Meadows Subdivision Resolution No. 93 WHEREAS, the Town Planning Board, on March 1, 1994, granted Preliminary Subdivision Approval for Lot Nos. 1 through 32 of the proposed "Saponi Meadows" subdivision, proposed to be 53 lots total, and including approximately 4,800 ft. of proposed public roads, an 8.4 +/- acre public park and open space dedication, and public water and sewer facilities, located on Town of Ithaca Tax Parcel No. 33-3-1.2, 80 +/- acres total, on the east side of Seven Mile Drive approximately 700 ft. south of Bostwick Road; and WHEREAS, the subdivider has offered to dedicate to the Town of Ithaca approximately 4,800 ft. of proposed public roads, and 8.4 +/- acre public park and open space dedication, and public water and sewer facilities; and WHEREAS, Article IV, Section 21 of the Town Subdivision Regulations requires that no dedication proposed by the subdivider for an easement of a highway or other public use shall be shown of a (final) plat unless accepted by the Town Board; and WHEREAS, the Town Board, on April 11, 1994, has reviewed the location of the proposed public roads, the approximately 8.4 +/- acre public park and open space dedication, and public water and sewer facilities; now therefore be it RESOLVED, that the Town of Ithaca Town Board hereby accepts the locations of the proposed aforementioned public facilities, subject to compliance by the subdivider with all conditions and requirements that have been or may be imposed by the Planning Board as part of further project consideration. MOVED: Councilman Niklas Carried unanimously. SECONDED: Council woman Grigorov DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 26 Acceptance of Location of Proposed Roads, Public Utilities, and Public Park Dedication, Glendale Farm Subdivision Resolution No. 94 WHEREAS, the Town Planning Board, on March 1, 1994, granted Preliminary Subdivision Approval for the proposed subdivision of those portions of Town of Ithaca Tax Parcels No. 31-4-1, 31-5-1, and 31-6-1.2 shown on the subdivision plat entitled "Preliminary Plat, Glendale Farm Subdivision, Ephraim Tomlinson III, Bostwick Road, Culver Road, and Seven Mile Drive, Town of Ithaca, Tompkins County, NY" and dated January 25, 1994, into 21 lots, and including dedication of 8.3 +/- acres for public park and open space puiposes, an extension of public sewer, and a 60 ft. by 430 ft. strip of land for future public road purposes; and WHEREAS, the subdivider has offered to dedicate to the Town of Ithaca approximately 8.3 +/- acres for public park and open space purposes, and a 60 ft. by 430 ft. strip of land for future public road purposes, and public water and sewer facilities; and WHEREAS, Article IV, Section 21 of the Town Subdivision Regulations requires that no dedication proposed by the subdivider for an easement of a highway or other public use shall be shown of a (final) plat unless accepted by the Town Board; and WHEREAS, the Town Board, on April 11, 1994, has reviewed the location of the proposed strip of land for a future public road, the approximately 8.3 +/- acre public park and open space dedication, and public water and sewer facilities; now therefore be it RESOLVED, that the Town Board of the Town of Ithaca hereby accepts the locations of the proposed aforementioned public facilities, subject to compliance by the subdivider will all conditions and requirements that have been or may be imposed by the Planning Board as part of further project consideration. MOVED: Councilman Niklas Carried unanimously SECONDED: Councilman Conley DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk ("•St Town Board Meeting 4/11/94 Agenda Item No. 27 Public Hearing Date - Local Law Reimbursement Moving Expenses New Out of Town Employees Resolution No. 95 BE IT RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a Public Hearing to be held at the next regular meeting of the Town Board on May 9, 1994 at 7:00 p.m. in order that the Town Board may consider the enactment of a, "LOCAL LAW AUTHORIZING THE PAYMENT OF RELOCATION EXPENSES FOR NEW TOWN EMPLOYEES". AMENDMENT: and, BE IT FURTHER RESOLVED, items B., C., and D. of the draft Local Law be deleted from the final version of the proposed Local Law. Motion MOVED: Councilman Niklas SECONDED: Councilwoman Grigorov Amendment MOVED: Councilman Niklas SECONDED: Councilwoman Grigorov Roll Call Vote Supervisor Whitcomb Nay Councilwoman Valentino Aye Councilman Niklas Aye Councilman Klein Nay Councilwoman Grigorov Aye Councilwoman Harrison Aye Councilman Conley Nay jjr -rutL. Motion with amendment carried Joan Lent Noteboom, Town Clerk f'' 4 n TOWN OF ITHACA ^ LOCAL LAW NO. FOR THE YEAR 1994 A LOCAL LAW AUTHORIZING THE PAYMENT OF RELOCATION EXPENSES FOR NEW TOWN EMPLOYEES Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. This law is enacted pursuant to Section 10(l)(ii)(a)(l) of the Municipal Home Rule Law of the State of New York. Section 2. At the option of the Town Board of the Town of Ithaca, the Town of Ithaca may reimburse newly hired employees for all or a part of the expenses such employee may incur in relocating to the Town of Ithaca. Such relocation expenses may include, but are not necessarily limited to: (a) Reasonable expenses incurred in moving furniture, normal household goods and personal belongings to the new location; the employee must obtain three (3) estimates and the selection of the carrier is to be coordinated with the Town of Ithaca's personnel department. Reasonable expenses while home-hunting, including no more than two trips to the ^ Ithaca 4rea with the employee's spouse or one other significant person who lives with the ^ employee. Reasonable and customary closing costs incurred in buying a new home. Reasonable temporary living expenses incurred while awaiting occupancy in the employee's new quarters. (e) Incidental expenses such as meals, gasoline and other travel expenses related to the move. Section 3. The maximum amount to be reimbursed in total, and/or the maximum amount for any specific item, may be determined by the Town Board prior to or concurrently with the making of an offer of employment to the prospective employee. Section 4. The payment of relocation expenses as authorized herein may be made subject to such conditions as the Town Board may impose. Such conditions include bit are not necessarily limited to: (a) A requirement that the relocation expenses be paid back to the Town in the event employment with the Town is terminated by the employee prior to the expiration of a specified period, which period shall in no event exceed 36 months from commencement of work with the Town. Such reimbursement condition may require that all of the relocation expenses be paid'A f y relocexp.ll Wp51\Ith\Locallaw, , 04/08/94 3:10pm back or only a portion, pro-rated according to the length of time of the specified period that the employee is an employee of the Town of Ithaca. (b) A requirement that all or a portion of the relocation payments be returned to the Town in the event the employee's employment with the Town is terminated by the Town for cause during a specified period, not in excess of 36 months following initial employment by the Town. (c) A requirement that the relocation occur within a specified time of the hiring of the employee. Section 5. Payment of relocation expenses shall be made upon submission of vouchers and other documentation reasonably required by the Town in order to substantiate the expenses for which reimbursement is sought. Section 6. An employee receiving relocation expenses pursuant to this local law shall be fully responsible for any income taxes that may be payable with respect to such relocation expenses, and the Town may withhold any amounts required by any applicable tax laws, federal or state, that relate to or require such withholding of payments of such nature. ' \Section 7. In the event any provision of this local law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 8. This local law shall take effect immediately upon filing with the Secretary of State. Town Board Meeting 4/11/94 Agenda Item No. 28 Paid Meal Time Resolution No. 96 WHEREAS, employees working extended hours are sometimes forced to purchase meals without advance notice; and WHEREAS, the Personnel Committee has considered this situation and feels the cost of these meals represents a hardship to employees; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve paying hourly employees working extended hours through meal periods when approved by the appropriate Department Head. MOVED: Council woman Grigorov Carried unanimously SECONDED: Councilwoman Valentino DATED: April 11, 1994 illA ■ntLr, Joan Lent Noteboom, Town Clerk \ Town Board Meeting 4/11/94 Agenda Item No. 30 Acceptance of Location Proposed Public Water Line Easement and Conservation Easement - Little's Farm Subdivision Resolution No. 97 WHEREAS: 1. The Town Planning Board, on April 5, 1994, granted Preliminary and Final Subdivision Approval for Town of Ithaca Tax Parcel No. 45-2-14.2, 42 +/- acres in size, into six parcels ranging in size from 0.75 +/- acre to 23.44 +/- acres, located backlot of Ridgecrest, East King, and Troy Roads, Residence Districts R-15 and R-30, and 2. The subdivider has offered to dedicate to the Town of Ithaca an easement for a public water main approximately 1,450 ft. in length, a conservation easement covering 8.5 +/- acres at the northerly end of Parcel A and to contribute $1,000 to a Town park fund for maintenance and/or development purposes, and 3. Article IV, Section 21 of the Town Subdivision Regulations requires that no dedication proposed by the subdivider for an easement of a highway or other public use shall be shown on a (final) plat unless accepted by the Town Board, and 4. The Town Board, on April II, 1994, has reviewed the location of the proposed easement for a public water main and the 8.5 -i-/- acres at the northerly end of Parcel A proposed for protection through a conservation easement. NOW, THEREFORE, BE IT RESOLVED: That the Town of Ithaca Town Board hereby accepts the locations of the proposed aforementioned public facilities and conservation easement, subject to compliance by the subdivider with all conditions and requirements that have been or may be imposed by the Planning Board as part of further project consideration, AMENDMENT: and further, as to the conservation easement, negotiation of the terms of the easement by the Town Supervisor and Town Attorney, with the final easement to be approved by the Town Board at the Town Board meeting of May 9, 1994. Motion Amendment MOVED: Councilman Niklas MOVED: Councilman Niklas SECONDED: Councilwoman Valentino SECONDED: Councilwoman Valentino DATED: April 11, 1994 Motion with amendments, carried unanimously. Ijr Joan Lent Noteboom, Town Clerk > Town Board Meeting 4/11/94 Agenda Item No. 32 Advertisement for Bids Replacement/Repairs Sanitary Sewermains Resolution No. 98 WHEREAS, the Town Engineer has prepared bid specifications for the replacement and repairs of sanitary sewermains on South Hill in the Town of Ithaca; and WHEREAS, the Town Board of the Town of Ithaca discussed and approved the replacement and repairs of these sanitary sewermains; now therefore be it RESOLVED, the Town Clerk is hereby authorized and directed to advertise for bids for the Sanitary Sewermain Replacement, South Hill according to the conditions of the advertisement prepared by the Town Engineer. MOVED: Councilman Niklas Carried Unanimously SECONDED: Councilwoman Valentino DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. 33 Temporary Certificate of Occupancy - Comell University, Reis Tennis Center Resolution No. 99 WHEREAS, Cornell University has requested a waiver of the fee for a Temporary Certificate of Occupancy for the Reis Tennis Center because items left to be finished are unrelated to building occupancy; and WHEREAS, the Town Board has reviewed and discussed the request with the Town of Ithaca Building Inspector/Zoning Officer; and WHEREAS, the Temporary Certificate of Occupancy fees have been set and outlined in Local Law #5/1990; and WHEREAS, the Town Board feels that waiving the TCO fees for the Reis Tennis Center would be inconsistent with Town procedures and policies; now therefore be it RESOLVED, that the Town Board of the Town of Ithaca hereby denies the request by Comell University waiving the TCO fee for the Reis Tennis Center. MOVED: Councilman Niklas SECONDED: Councilwoman Harrison DATED: April 11, 1994 ow Joan Lent Noteboom, Town Clerk Supervisor Whitcomb Councilwoman Valentino Councilman Niklas Councilman Klein Councilwoman Grigorov Councilwoman Harrison Councilman Conley Motion Carried Aye Aye Aye Aye Nay Aye Aye Town Board Meeting 4/11/94 Agenda Item No, 35 Executive Session - Extension of Employment Probation Resolution No. 100 BE IT RESOLVED, that the Town Board hereby authorizes the extension of the employment probationary period for an additional ninety (90) days for the employee discussed during executive session. MOVED: Councilman Niklas SECONDED: Councilwoman Valentino DATED: April 11, 1994 Supervisor Whitcomb Aye Councilwoman Valentino Aye Councilman Niklas Aye Councilman Klein Aye Councilwoman Grigorov Aye Councilwoman Harrison Aye Councilman Conley Nay Motion Carried Joan Lent Noteboom, Town Clerk Town Board Meeting 4/11/94 Agenda Item No. Additional 1 Planning Board Member Appointment ^ Resolution No. 101 WHEREAS, a vacancy exists on the Town of Ithaca Planning Board due to the election of Carolyn Grigorov to the Town Board; now therefore be it RESOLVED, the Town Board of the Town of Ithaca hereby appoints Gregory Bell, 113 Penny Lane, Ithaca, New York to fill the unexpired term of Carolyn Grigorov for a term of office effective immediately upon adoption of this resolution through December 31, 1997. MOVED: Councilwoman Harrison Carried Unanimously SECONDED: Councilwoman Grigorov DATED: April 11, 1994 Joan Lent Noteboom, Town Clerk ' \ mnm H:3ocitr\ puy TOWN OF ITHACA A^xeAtfia. ^ /O njiiM April 9, 199-4 139 Pine Tree Road Ithaca, Ny H850 To the Town Board of the Town of Ithaca: I am unable to attend the public hearing April 11,1994 on the local law adopting a four year term for the Town of Ithaca Supervisor. I would appreciate these comments being included in the record of that hearing. Members of the County Board of Representatives, Ithaca City Council and all Town Board members ^rve four year terms. While the term of Town Supervisor traditionally has been a two year term, the option for a four year term has been available In New York State for a number of years and has been enacted by a number of towns, Including several In Tompklns County. I support this change for the Town of Ithaca. Two years Is not an alequate period for a supervisor to Implement programs that reflect the priorities he/she has presented In an election campaign and does not provide voters with an adequate record to judge the performance of a supervisor. While a two year term may seem to make the Supervisor more accountable, a four year period provides the time for a more deliberative process and establishes an atmosphere that encourages full community Involvement, giving Town residents more real Influence In the affairs of the Town, rather than less. The Supervisor Is chief fiscal officer of the Town and should be Involved In multi-year budget projections and planning In order to insure a stable tax rate and efficient fiscal management. A two year Supervisor comes in with a budget inherited from his/her predecessor and has little opportunity to develop o coherent system in whot amounts to one budget year. Seven Department heads report directly to the Ithaca Town Supervisor. A four year term would provide consistency In administration and personnel management and enhance morale and productivity. The position of Town Supervisor is part-time. The time spent in biennial campaigns is all out of proportion to the total amount of time that can be dedicated to the job. Additionally, even town campaigns are costly. One single town-wide mailing runs well over one thousand dollars. Campaigns every four years, rather than two, would permit and encourage a wider participation in Town government. ^ N The possibility of a four year term for Ithaca Town Supervisor was discussed even before my terms as Supervisor. It always seems difficult for an incumbent Supervisor to promote the change. This is why, as I left office, I made the recommendation to the Town Board that they proceed with the term change. However it is important to emphasize that if the Town Board enacts the local law on April 11,1994, the local law will be subject to a mandatory referendum, appearing on the ballot in November 1994. If approved by the voters, the 1995 candidates for Supervisor will run for a four year term, beginning January 1996. The issue does not influence the term of the present Supervisor, who was elected in 1993 for a two year term. I urge the Town Board to enact this local law and provide voters in the Town of Ithaca an^ opportunity in November to make the final decision on this matter. Sincerely, Shir Icy A. Raffensperijir TOUN of ITHACA TOUN ENOINEER'S REPORT TO THE TOUN BOARD ^ APRIL 11, 1994 ' ADMINISTRATION Development Review The Town Engineer hes been providing development review services for the following projects: 1. Little's Farm Subdivision 2. Saponl Meadows Subdivision 3. Glendale Farm Subdivision 4. The C.U. Precinct 7 SLUD environmental review 5. Chase Farm Phase II proposal reviews Procedures for evaluation of critical review Issues and compliance enforcement are being updated. The wetlands Issue on the Chase Farm Phase II project area has resulted In major changes to the concept plan which received preliminary subdivision approval by the ^ Planning Board in 1989. Consideration of a ' modification of conditions by the planning board and town board may be required. MPO and Transportation The Town Engineer Is continuing to participate as a member of the MPO Plsmnlng Committee. The primary task currently In process Is the development of the Long Range Plan, which Is currently receiving Input through the Transportation Task Team process. The Town Engineer Is the llason to the Infrastructure Task Team, and George Frantz, Assistant Town Planner, Is llason to the Bicycle Task Team. Records Mamagement The engineering staff has been working diligently to Index the large collection of maps and drawings on file In the planning and engineering department files. The student interns have been assisting with the development of a map file database using Lotus 123 n - —which - allows- a - quick—cross- -referencing- method. Completion of the basic Indexing Is anticipated shortly and sorting of maps for archiving will begin soon. Geographic Information System / ^ Planning for the development of a GIS which will be a very prowerful tool for planning and engineering in the Town of Ithaca is currently underway. The base mapping project with NYSBG, the County, The City and the Town is basically complete with discussions of the database management issures continuing. A proposal for purchase of budgeted hardware and software to utilize this resource is currently being developed. PUBLIC WOEttCS Transportation The Forest Home Bridge Project has been approved for ISTBA funding as an enhancement project based on the historic significance of the structure. The design team will meet again after the review of the NYS / \ historic preservation agency. The MPO has included a Northeast Corrider study in the 5 year TIP, and the study is scheduled for funding in 1995. The purpose of this program will be to develop an integrated solution for the transportation system and traffic problems in the Northeast area. Water Water design project planning is continuing on the long term projects including the Bast Hill Tank project which is being proposed as a Joint SCLIWC project. A draft agreement for this is being prepared by the commission and will be forwarded to the Town Board in May or June. The development of an Bast Shore Dr. transmission main to feed water directly from the Bolton Point clear well into the grid now fed by the City gravity system is in the preliminary planning stage. A proposal to bring water to the east end of Troy Road through the Little's subdivision Is being developed. This would serve an area In which the residents have — significant well problems. The project Is being considered along with a request from the Coddlngton ^ Road Community Center for a watermaln extension to the center. A third area which is being considered for an - improvement is the-south-end -of Danby Road whlch-would benefit from a pressure enhancement project. Several of these projects are being considered for bundellng Into a single package for bonding purposes. Sewer A bid package for the replacement of a portion of the Danby Road sewer and a section of the Coddlngton Road sewer, both of which have capacity and maintenance problems, has been completed and board authorization to bid the project Is being requested. A request for a sewer extension (Infill) project for Westhaven Road Is being considered for Inclusion as an element of a possible capital bonding program. I ^ Repair of the Sapsucker Woods sewer manholes will commence when conditions allow. PLANNING DEPARTMENT Subdivision Review Siobdlvlslon activity has picked up somewhat with the following projects coming before the Planning Board: 1. Little's Farm Subdivision 2. Saponl Meadows Subdivision 3. Glendale Farm Subdivision 4. The C.U. Precinct 7 SLUD environmental review 5. Chase Farm Phase II proposal reviews 6. Sanctuary Woods The Cornell GBIS has been the major area of concentration for the past several months and is reaching a point of conclusion. It Is anticipated that the SLUD will be brought to the Town Board In July. B tE:RPT94e4 a. 3o , ^ TOWN OF ITHACA HIGHWAY SUPERINTENDENT'S BOARD REPORT, MARCH 1994 TOWN OF ITHACA BOARD MEETING, APRIL 11. 1994 During March, the Highway crews spent 885.5 hours working on snow removal with 269.5 of those hours as overtime. Almost 300 tons of salt was used during March. » The Highway Department has received repeated requests from elderly and disabled people to see if we could plow their driveway. They usually call because they feel they can not afford a private contractor. We contacted a number of volunteer organizations to see if we could refer these people to some agency, and this is what we have come up with so far. The Ithaca Youth Bureau (273-8364) will do snow removal. They do charge a fee but also have some volunteers. We are not sure of the fee. We can also refer older residents to the Tompkins County Office for the Aging at (274-5482) but should contact the Ithaca Youth Bureau first. During March the Highway Crews worked 932 hours on General Repairs with 13 of those hours being overtime. Some of the general repairs included: cold patching the roads; miscellaneous repairs in and around the Highway Barns, etc. The extremely cold winter has been hard on the roads and they are in need of patching (the pot holes). ^ So far, we have been keeping up with them until the hot mix plant opens and we can effect a more permanent repair. We had spot flooding in March, but we did not have the flooding problems we were expecting with the extremely large snow pack. Other projects worked on this month include: Machinery repairs-- which took a total of 127.25 hours; preparing for brush and leaf pick-up (24 hours of time); continued work on building a trailer for the Engineering Department (30 hours), which is completed; and work on water main breaks for 190.5 hours. 97.5 of those hours were spent on overtime. Along with brush and leaf pick-up which starts on April 18, 1994, the following projects will be worked on: 1. Preparations for paving. 2. Lawn restorations. 3. Road sweeping. 4. Continued water and sewer maintenance. ,00^ 5. Finishing touches to South Hill Trail. Mareh Expenditures for 5142 Account' SelfSf^nt)ThclsDate of POMo. to BoardVenderPO#DB5142.100DB5142.450DB5142.452DB5142.453DB5142.461$54,900.00$7,000.00$32,000.00$3,000.00$1,000.0001/04/94FebruaryCargill SaltPO 007695$7,104.8201/14/94??Pay Roll$11,666.4901/26/94FebruarySeneca SuppyPO 7676$112.3501/26/94FebruaryPetty Cash$21.4601/27/94??Pay Roll$8,160.1801/31/94FebruaryGregory Paul PressPO 07670$56.4101/27/94MarchSeneca SupplyPO 07676$120.0002/08/94MarchCrispeirsPO 07669$54.6002/10/94??Pay Roll$5,900.8402/07/94MarchWainwright OilPO 07778$239.3401/24/94MarchSeneca Suply Inc.PO 07728$273.4202/11/94MarchLandowner$5.8802/14/94MarchAndree Retro.R12703$2,028.4902/16/94MarchAgwayPO 07733$14.3802/15/94MarchKolar MachinePO 007797$217.5002/24/94??Pay Roll$6,749.3301/28/94MarchCargill SaltPO 07750$4,820.8402/09/94MarchCargill SaltPO 07768$5,259.8403/10/94??Payroll$12,620.8503/02/94AprilSeneca SupplyPO 07836$295.3503/15/94AprilAndreeR12963$1,744.4102/28/94AprilCargill SaltPO 07830$5,026.8002/14/94AprilCargill SaltPO 007785$1,388.2003/11/94AprilGritnth OilPO 07854$787.9503/23/94??Payroll$9,154.2103/25/94AprilSeneca SupplyPO 07808$101.8502/14/94AprilCargill SaltPO 007785$1,262.0003/17/94AprilCargill SaltPO 007865$5,205.7504/07/94??Pay Roll$1,004.56Or\<iAr\ POSa£f-/vJ($356.46)$2,199.81$9,036.57$3,000.00^($273.20)$$Amt SpentThis Month27,121.7125,684.46$37,587.37Ion 3o \ ' \ I \ \ ( \ PARK AND OPEN SPACE MANAGER REPORT. MARCH 1994 TOWN BOARD MEETING. APRIL 11. 1994 1. Parks staff spent a total of 215 hours on snow removal for the month of March as the pattern of above average snowfall continued for the first three weeks. 2. Various workshop construction projects occupied 82 hours. A push was made to complete these indoor projects before a break in the weather allows us to begin spring clean-ups at all park and open space sites. 3. Routine maintenance tasks, safety training seminars, and project planning required a balance of 275 hours for the month. In addition, Jerry Stronsider completed his pesticide applicator certification training to obtain his applicator's license. All three Parks employees are now certified. April Parks Projects 1. Complete workshop projects. 2. Finish bluebird nesting box cleaning and maintenance. Install newly constructed boxes at South Hill Trial which will bring our total number at all sites to 70 boxes. 3. Interview and hire new Parks Grounds Assistant prior to yard waste pickup. 4. Spring yard waste collection: April 18 through 29, or until finished. 5. Begin construction of the Crescent Place ramp on South Hill Trail, order seed for revegetating the entire trail, continue fence and sign installations, and perform other required work as weather allows. 6. Spring clean-ups at all parks, trails, and open space sites in preparation for mowing season to begin on or about May 1, 1994.