HomeMy WebLinkAboutTB Minutes 2000-02-07 OF I T�
a TOWN OF ITHACA
126 EAST SENECA STREET , ITHACA , N . Y. 14850
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TOWN BOARD MEETING
February 7 , 2000
5 : 30 O 'clock P . M .
AGENDA
1 . Call to Order.
2 . Pledge of Allegiance .
3 . Report of Tompkins County Board of Representatives .
4 . Report of Fire Commissioners .
5 . 6 : 00 p . m . : PERSONS TO BE HEARD .
6 . 6 : 15 p . m . = 6 : 45 p . m . : Consider resolution authorizing street address changes .
7 . 7 : 15 p . m . = 7 : 45 p . m . : Steve Whicher, Director Division of Assessment ,
( Reevaluation Process , Real Property Exemption Persons with Disabilities)
8 . Consider setting public hearing date to consider a " LOCAL LAW ESTABLISHING
THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS
WITH DISABILITIES" .
9 . Consider approval of the 1999 Annual Reports of the Town Justices ' .
10 . Consider approval of the 1999 Annual Reports of Town Officials .
11 . Monthly Reports of Town Officials :
a . Town Clerk/Receiver of Taxes
b . Highway Superintendent
c . Director of Engineering
d . Director of Planning
e . Director of Building/Zoning
f. Human Resource Specialist
g . Budget Officer
h . Attorney for the Town
TB Agenda - 2/7/00
Page 2 .
12 . Consider resolutions to be presented at the Association of Towns Year 2000
Training School & Annual Meeting .
13 . Consider water and sewer benefit assessment refunds .
14 . Discuss report regarding consultant to provide independent monitoring of the
Cornell University Lake Source Cooling Project .
15 . Discuss Southwest Area Development Study Environmental Impact Statement.
16 . Consider authorization to solicit bids for the Wyckoff Road water main inter-
connection .
17 . Consider resolution approving and/or authorizing the following :
a . Town Board Minutes - 12/30/99 , 1 / 10/00 .
b . TOWN OF ITHACA WARRANTS .
c . BOLTON POINT WARRANTS .
d . Bolton Point 1999 Year End Budget Transfers
e . Records Management Disposition Listing .
f. Spring Leaf & Brush Pick Up dates .
g . Attendance Finger Lakes Building Official 's Conference .
h . Attendance NY Wetlands Forum .
i . Attendance American Farmland Trust Conference
j . Attendance New York State Town Clerks Association Annual Meeting .
18 . Report of Town Committees .
19 . Review of Correspondence : ( Letters will be circulated to Town Board at meeting . )
a . State of New York - Dept . of Transportation , Notice of Order
b . Thomas J . Reimers , Ph . D , Proposed Dump Site - VanOstrand Road
c . Town of Danby - Resolution Promoting Local Control of Speed Limits on
Local Roads
20 . Consider approval for Town Engineer to authorize change orders for remodeling
construction at the New Town Hall .
21 . Consider ADJOURNMENT .
Town Board Meeting - 217/2000
Additional Agenda Items
1 . Consider approval for Receiver of Taxes to make correction to the Year 2000
Town and County Tax Roll , and authorize refund related to the said correction .
TOWN OF ITHACA
TOWN BOARD
FEBRUARY 7 , 2000
5 : 30 PM
At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York , held at
the Town Hall , 126 East Seneca Street, there were present :
PRESENT: Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov,
Councilwoman ; David Klein , Councilman ; Bill Lesser, Councilman ; Tom Niederkorn , Councilman .
EXCUSED : Ed Conley, Councilman .
PRESENT: Joan Lent Noteboom , Town Clerk ; John Barney, Attorney for the Town ; Dan Walker,
Director of Engineering ; Fred Noteboom , Highway Superintendent ; Jon Kanter, Director of Planning ;
Andrew Frost , Director of Building/Zoning ; Al Carvill , Budget Officer; Judy Drake , Human Resources
Specialist,
OTHERS : Bob Romanowski , Ithaca Fire Department ; Sam Reizes , Ithaca High School ; Chris Furst ,
Ithaca Times ; Mike Koplinka- Loehr, Board of Representatives ; Rod Elston , 736 Five Mile Drive ; Gary
Underwood , 734 Five Mile Drive ; D . Burbank, Ithaca Fire Department ; Steve Whicher, Tompkins
County Assessment Department; Kate Rubin , Ithaca High School .
tCall to Order: The Supervisor called the meeting to order at 5 : 37 p . m . , and led the assemblage in
he Pledge of Allegiance .
Agenda Item No. 3 — Report of Fire Commissioners.
Bob Romanowski , Ithaca Fire Department — There is no news on the contribution to fire protection
from Ithaca College . Through the efforts of Tom Salm , Vice President for Business Affairs at Ithaca
College , a computer connection from Ithaca College was extended to all rooms at Number 5 Fire
Station . This allows the resident bunker, mostly Ithaca College students , and the Fire Department to
have access to the Internet . It was done at almost no cost to the Ithaca Fire Department . This
shows a willingness to make in-kind contributions in support of the Department and the start of this
process . I applaud Tom Salm at Ithaca College and the other persons that were involved in this .
The Town of Ithaca and City of Ithaca contract negotiations are in process . The Chief indicated the
need to initiate meetings and conclude these proceedings .
Two percent reporting forms have been sent to individual companies . Mr. Carvill forwarded them to
the Ithaca Fire Department .
There is no news from Albany on the Rabinor Decision . Until there is something , it will not be on the
agenda .
TOWN BOARD MINUTES PAGE 2 FEBRUARY 7 , 2000
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No discussions have occurred between the Ithaca Fire Department and the Ithaca Polic
Department. There is reorganization going on at the Police Department . Until it is concluded , it is
post- poned .
Common Council adopted the local ordinance changes on January 5th for inspection of Places of
Assembly and Fire System Testing permits and fees . Implementation details , appropriate policies
and SOPs are in the process for administration of these ordinances . This is the City of Ithaca only.
Computer systems that capture fire reporting have been upgraded . I will give reports to the board
once we start producing them . It outlines the fire calls for the Town of Ithaca separately from the City
of Ithaca .
A meeting was held on January 20th for the City/Town Emergency Management Plan . It was for
updates and included the County.
Operation Change Review is a term for data compiled on Station 6 opening 24-hours a day, 7- days a
week. The study is incomplete , but a complete study is being done . This information will be reported
back to the Town of Ithaca .
The Steamer frame has been painted . The boiler has been polished and several pieces are o
being re-nickeled courtesy of the Vet Volunteer Firemen ' s Association . They are paying for all of I
It is a long slow process .
Supervisor Valentino — I have been thinking about our Fire Contract . I have read articles from the
Binghamton area where they have consolidated fire districts . I asked Mr . Carvill to follow- up with
some people from the State to help put it together. We would like them to talk with us about a
consolidated fire district and how it has worked in other places and the feasibility for us to go that
route . I know that Mr. Cafferillo is not happy about it . I think that it is something good for the Town to
explore .
Mr. Romanowski — Would it be appropriate to send a short note from you to Chief Wilbur?
Supervisor Valentino — I was going to discuss it with him after Mr. Carvill was able to get us more
information .
Mr . Romanowski — I will not say anything until you have discussed the subject with the City and Fire
Department . It is something that we have talked about briefly. It might make sense . Consolidation
has some pitfalls , but there are a lot of positive aspects . I would have Mr. Carvill look into how it
would affect insurance rates for everyone . It might affect fire insurance rates for homeowners and
businesses . We experience a low fire insurance rate because of the level of protection that is
provided .
Attorney Barney — Is the Rabinor Decision the decision that dealt with the hard wiring of buildings ?
TOWN BOARD MINUTES PAGE 3 FEBRUARY 7 , 2000
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Mr. Romanowski — There was an inquiry and a request put in to Marty Luster and Jim Seward for
additional legislation to be able to backfill . The Rabinor Decision is everything that happened after
the 1984 code . The question of life safety and how you took care of buildings went to the court and
through the appeals process . The only way that they are going to be changed is through the
legislative process . They are attempting to do it . There is no information coming out of Albany. It
probably has not even been addressed yet . Mr. Frost might have additional information .
Councilwoman Russell — Have bills been proposed ?
Mr. Romanowski — I do not know for sure . They were requested to do so . As always with something
as controversy as this , the anti-side is landlords and large landowners . It would cost them a lot of
money. They are very reluctant .
Attorney Barney — When the code was adopted , the State could require retroactive retrofit . The
State would need to compensate the people who were required to do so . The State has never
elected to compensate anyone .
Mr. Romanowski — We are into politics now.
Attorney Barney — There is a limit to what your police power can permit you to do . If you go beyond
that limit you have opened the door for costs .
Supervisor Valentino — We received a notice from Cayuga Heights about renewing our fire contract
agreement with them . They are proposing a 10-year contract . Our rate per year would go up around
$25 , 000 per year. This is because of the addition that they want to add to the fire building . I sent
back a letter to them requesting that we get a copy of their total fire budget. I wanted a copy of their
current budget and what their projected bonding costs are going to be for the future before we get
into serious negotiations with them .
Attorney Barney — We are limited under Town Law to a 5 -year contract .
Agenda Item No. 4 — Report of Tompkins County Board of Representatives
Mike Koplinka- Loehr , Tompkins County Board of Representatives — The sales tax issue is being
reviewed . The County Board will be reviewing it over the next few months .
There has been a lot of press around whether or not we are going to expand the public safety facility.
Hopefully in the next six months we will have a recommendation from the Public Safety Committee .
The Community Communication Capital Towers Project is getting a fair amount of press . We will
have a presentation to the Town Board at the March meeting .
Supervisor Valentino is on the Complete Count Committee for Census 2000 . It is going to be a full
year for the decade ending and some of the capital projects that we are facing .
TOWN BOARD MINUTES PAGE 4 FEBRUARY 7, 2000
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One of the new projects is to define quality of life this year. We would like to do benchmarking base
on 2000 counts so that we can move forward . We are looking for community residents to join the
committee to help us think it through .
Councilwoman Grigorov — We have not heard about the jail issue . What is your opinion ?
Mr. Koplinka- Loehr — I think that many people are interested in seeing what alternative to
incarceration and what consequences we can define by it . We have many in place already. The
consultant has emphasized that we have done a lot already. We need to define the next level .
There has been a two-year study on crime prevention . The next level might be collaborating with
school districts to have in -home visitation so that young people get the support that they need . The
cost associated with it needs to be looked at . Instead of having a $20 million facility and increased
operating , do we want to commit $500 , 000 a year to prevention programs and will they work .
Councilwoman Grigorov — There is also the question of reliability of the curve analysis used to predict
jail population .
Mr. Koplinka- Loehr — It is a question of if you build it they will come . Some people are looking at
building prisons as an economic development tool for communities . It is not my way of looking at it ,
but it brings jobs to a community by building a State Prison . I hope that we can get more data o
what works . People have not started to weigh in publicly. It is at the committee level .
Supervisor Valentino — What was mentioned about sales tax?
Mr . Koplinka- Loehr — There is a $ 110 limit on clothing and will Tompkins County also take the tax off
in addition to the State or will we keep it on for a while . It used to be that once you opt out you could
not get back in . We are able to experiment to see how it will affect our tax rate .
Supervisor Valentino — Do you have any numbers from the years that it has been in place and what
the affect has been ?
Mr . Koplinka- Loehr — We have numbers for the weeks without sales tax. We have not had a year of
data yet . It is a balancing act . The year 1999 was a healthy sales tax year comparatively. We are
almost $ 1 million over what we have projected . Some feel that the excess should be taken off the
local tax. The balancing affect is that you will not have to go back to property tax.
Supervisor Valentino — We do not know how much of that from the State is some adjustments . We
should not be jumping on the idea that we have this big windfall .
Councilwoman Russell — Are the discussions taking place now?
Mr . Koplinka- Loehr — They will be taking place over the next 3 or 4 months . There is no resolutio
pending . There is no committee pushing something forward . There are representatives that a
considering bringing a resolution forward .
TOWN BOARD MINUTES PAGE 5 FEBRUARY 7 , 2000
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ouncilman Lesser — Has anyone calculated what the competitive impact is going to be if we operate
differently from surrounding communities ?
Mr. Koplinka- Loehr — For the last 1 . 5 years people have been discussing with local counties if it can
be done as a collaborative effort . Not everyone is holding to the initial agreement .
Supervisor Valentino — We rely heavily on sales tax funds in our budget . Our Highway Budget and
our Part-Town budget is totally supported by sales tax funds , not property tax.
Mr . Koplinka- Loehr — You could draft a letter from the board saying that a decrease of 4% locally
would impact a particular dollar amount .
Supervisor Valentino — I am not sure if it is up for discussion . I am not sure from what we have seen
so far what the impact would be . The estimates do look scary. It would be a big impact on the
property tax for the Town of Ithaca .
Councilman Lesser — People might also start shopping out of Town .
Councilwoman Grigorov — It is not a simple State Law. The economic losses might be more severe
in the long run .
Mr. Koplinka- Loehr — Have the Census 2000 counts information been passed out ? Do you need
copies ?
Supervisor Valentino — We need to have some copies .
Agenda Item No. 5 — PERSONS TO BE HEARD.
Supervisor Valentino opened persons to be heard at 6:00 p. m. With no persons present to be heard,
Supervisor Valentino closed PERSONS TO BE HEARD at 6: 01 p. m.
Agenda Item No. 9 — Approval of the 1999 Annual Reports of the Town Justices'
Supervisor Valentino — I am still very concerned about the huge discrepancy in the number of cases
that are handled by our two justices . We spoke to them last year about trying to do some things that
would balance it . It does not look like anything has happened with that . I plan on taking these
reports with me when I go to the Association of the Towns meeting . I talked with people from the
State last year about some things that could be done to balance it . They will be at the meeting and I
would like to discuss it with them some more . It seems like a big difference . Even though the
Sheriff' s Department has talked with their Deputy's about trying to balance who they write their tickets
for, it has not changed . I will not talk with them until I come back from the meeting . It is very
, worrisome.
TOWN BOARD MINUTES PAGE 6 FEBRUARY 7 , 200
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Councilman Lesser — How does it work? Do the individuals writing the tickets decide which court it i
delegated? Is it their preference or their right ?
Attorney Barney — They pick the night that you appear in court on your ticket .
Councilman Klein — When is Town Court held ?
Joan Lent Noteboom , Town Clerk — Justice Bordoni holds court on Wednesday nights and Justice
Larkin holds his on Tuesday.
Councilman Klein — Are they held at the same hours ?
Mrs . Noteboom — Yes .
Attorney Barney — It is a perception by the police authority which justice it will be .
Councilman Klein — Do they know specifically who is holding court when ? What if they rotated
nights?
Attorney Barney — A system could be set up if the Justices agreed to do it . There are a lot of thin
that could be done to even the load out if people wanted to do it . The problem is the Town Boar
cannot mandate such a system .
Councilman Klein — The one justice is not complaining . Is Justice Larkin complaining that he has
such a workload ?
Supervisor Valentino — He promotes to get even more . He is the one that keeps telling me that he
cannot do anything about it . We have letterhead material that clearly shows that he actively recruits
getting this heavy workload . Councilwoman Russell and Councilwoman Grigorov have sat in on court
nights .
Councilwoman Grigorov — I sat in on Larkin ' s court one evening . It is very surprising .
Councilman Klein — Would it have an impact on the scheduling of our facilities when we are in the
New Town Hall ? The imbalance might cause problems . The Courtroom is being shared .
Supervisor Valentino — Court start at 6 : 00 p . m .
Andrew Frost , Director of Building/Zoning — The courts start earlier at times .
Supervisor Valentino — They are not supposed to go in there before the other courts are finished .
The courts have from 5 : 00 p . m . to 10 : 00 p . m . They both have the same hours to do court at nigh
We talked with Justice Larkin and Justice Bordoni about the scheduling in the New Town Ha
TOWN BOARD MINUTES PAGE 7 FEBRUARY 7, 2000
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Justice Bordoni is flexible . He does not have to hold court on Wednesday night . Justice Larkin
would like to hold his court during the day. I do not know if I want that to happen .
Councilman Klein — It might be a problem .
Supervisor Valentino — I am not sure how disruptive it might be for staff .
Councilman Klein — Do their courts have prisoners from the jail ?
Supervisor Valentino — Yes . We have had some here . It is very disruptive .
Councilman Klein — I did not think that we would see a lot of that .
Attorney Barney — If it is an initial arrest without an indictment , then they are arraigned in Town Court .
If it is with an indictment and an arrest on indictment , it goes directly to the County Court .
Resolution No. 10 - Town Justice Clarence Larkin 1999 Annual Report — See Attachment # i
WHEREAS, Town Justice Clarence Larkin has presented his 1999 Annual Report to the
governing Town Board as required by Town Law, now, therefore be it
RESOLVED, the governing Town Board of the Town of Ithaca hereby accepts for filing by the
Town Clerk, the attached 1999 Annual Report of Town Justice Clarence Larkin.
MOVED Councilman Klein, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Resolution No. 11 - Town Justice Raymond Bordoni 1999 Annual Report —See Attachment #2
WHEREAS, Town Justice Raymond Bordoni has presented his 1999 Annual Report to the
governing Town Board as required by Town Law; now, therefore be it
RESOLVED, the governing Town Board of the Town of Ithaca hereby accepts for filing by the
Town Clerk, the attached 1999 Annual Report of Town Justice Raymond Bordoni.
MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted
as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Agenda Item No. 10 — Approval of 1999 Annual Reports of Town Officials
TOWN BOARD MINUTES PAGE 8 FEBRUARY 7, 200
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Supervisor Valentino — Does anyone have any comments about the various reports ?
Councilman Lesser — What is the status of the Town Website ?
Councilwoman Russell — We are within a few weeks of having it on - line .
Mrs . Noteboom — There are a couple of questions that the Records Management Advisory Board is
going to look at.
Councilman Niederkorn — It was very helpful for me to read these reports . It gave me a feel for what
is going on in the various offices .
Supervisor Valentino — Sometimes at the end of the year we forget what was done and what was
accomplished during the year until we see it all . We deal with it month by month . I was impressed
with the volume of work that the staff has done in the last year. Thank you for your reports .
Councilwoman Russell — It is very impressive with what everyone has accomplished .
Resolution No 12 - 1999 Annual Reports of Town Officials — See Attachment #s 3-8.
WHEREAS, the following officials of the Town of Ithaca have presented their 1999 ANNUA
REPORTS to the governing Town Board for review and approval for filing; and
WHEREAS, the governing Town Board has reviewed and accepted the said 1999 ANNUAL
REPORTS for filing by the Town Clerk, now, therefore be it
RESOLVED, the governing Town Board of the Town of Ithaca does hereby accept and
approve for permanent filing by the Town Clerk the 1999 ANNUAL REPORTS of the following
officials:
Town Clerk/Receiver of Taxes
Town Highway Superintendent
Director of Engineering
Director of Planning
Director of Building/Zoning
Human Resources Officer
Budget. Officer
MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted
as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Agenda Item No 13 — Water and Sewer Benefit Assessment Refunds .
TOWN BOARD MINUTES PAGE 9 FEBRUARY 7 , 2000
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aniel Walker, Director of Engineering — The East Lawn Cemetery should have one unit for the
caretaker's home . We have been charging cemeteries one unit because of the minimum amount of
water they will actually be using. This was reduced to one unit a few years ago . When we re-
evaluated based on frontage , it has a lot of frontage on Mitchell Street and Pine Tree Road . It was
bumped up to 4 . 47 units . They did not complain last year. They did look at the tax bill this year and
asked us to give a refund .
Supervisor Valentino — We corrected this once and somehow it was unfixed . It was an error that
happened .
Resolution No. 13 - Water and Sewer Benefit Assessment Refund Town of Ithaca Tax Parcel No
63, -2-9,
WHEREAS, the East Lawn Cemetery Association has requested a refund of water benefit
charges on the basis that assessment units were incorrectly calculated, and
WHEREAS, the Town Engineer has reviewed the request for a reduction of water benefit units
and has determined that the correct number of units for the parcel is one ( 1) unit for water, and has
determined that a refund is due for 4. 47 water benefit units in the amount of $241 . 38 for the year
000; and
WHEREAS, taxes have been paid in full for the affected tax parcel; now, therefore be it
RESOLVED, the Town Board hereby authorizes a total refund of $241 . 38 be paid to the East
Lawn Cemetery, c% Sherry Morse, 934 Mitchell Street, Ithaca, New York 14850.
MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted
as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
_Agenda Item No. 16 — Authorization to Solicit Bids for the Wyckoff Road Water Main
Interconnection .
Mr. Walker — This project gets its genesis from the Renwick Drive Bridge replacement . The homes
on Renwick Drive , Renwick Heights Road and a few houses on East Shore Drive are served by water
that goes through the village and comes out through some very low cast iron pipe . We have a
hydrant at the end of the line , which is served by 6- inch and 4-inch pipe . This waterline will be
disrupted when they do the bridge . We are looking at an improvement that would take care of the .
temporary water to the bridge and provide better fire flow and more reliable fire service . We are
looking at building a new waterline going down Wyckoff Road that would tie into the existing main .
There would be a fire hydrant by the entrance to the cemetery and the existing hydrant would be
replaced with a new hydrant . Due to the grade change , we need to put a pressure regulating building
approximately at the cemetery driveway. There is currently a regulating vault near Devon Place . We
TOWN BOARD MINUTES PAGE 10 FEBRUARY 7 , 200
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have been trying to replace the pits that are confined spaces to bunkhouse structures that are n
confined spaces . It reduces the safety hazard . The project is 1600 feet ± of water main . It will tie
into the village's line at Cayuga Heights Road . The pressure regulating building will be at the
cemetery driveway going down to Renwick Drive .
We are planning to be aesthetically conscious of the building . It will be a reinforced concrete
building . Instead of a smooth wall , we are looking at a brick surface . We would like to use a red brick
color because it is consistent with other buildings in the area . It will have a peaked roof with
shingles .
Councilwoman Russell — Some of the small service buildings in the Village of Cayuga Heights are
stone surfaces .
Mr . Walker — It is another pattern option with this company.
Councilwoman Russell — It could be looked into . I do not know if the brick houses are close by.
Mr. Walker — There are some brick buildings in the area . The stone is another option . I do not
believe that there is a change in cost between brick and stones .
Councilwoman Russell — We might want to be consistent with the other village structures . It is
good idea and I am glad that it was looked into .
Mr. Walker — We are trying to be sensitive . I know that the one on Pine Tree Road in a little
obtrusive . We did not think anyone in the area would worry about it .
We are proposing that the Town is going to directly order the concrete building , valving and meters
that are associated with the project . The contractors will install it as part of the contract . There is
about 6- 10 week delivery on the items .
Councilwoman Russell — Has this been a long-term project that has been on our list?
Mr. Walker — We knew that we were going to have to do temporary water supply . The County' s plan
was going to cost us $30 , 000 to $40 , 000 . They proposed that we overlay a temporary pipe down the
hill from Sunset Park to connect into the pipe on Renwick Drive . We thought that if we did not need
to spend that money it would go towards permanent improvement . When we reviewed how they
were going to make the connection , we realized that the condition of the piping was quite poor.
Councilwoman Russell — Are the plans and specifications ready?
Mr. Walker — Yes .
Supervisor Valentino — We have looked at these at the Public Works meeting . Am
IF
TOWN BOARD MINUTES PAGE 11 FEBRUARY 7 , 2000
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I Carvill , Budget Officer — Are we establishing a Capital Project ? This is not just line maintenance or
routine work . We are going to be appropriating monies from the water fund into a new established
Capital Project called Wyckoff Road Water Main . The account F8340 needs to be changed to as
provided from the account number F9950 . 901 . It is an expenditure from the water fund that will
receive the money into the Capital Project fund .
Councilman Klein — We did discuss it at Public Works that the Village of Cayuga Heights should
formally acknowledge the project . It needs to be included in the resolution .
Mr. Walker — A portion of the project does start in the Village of Cayuga Heights .
Councilman Klein — We should get an approval from the Village Board of Trustees and not just take
the word of their Village Engineer.
Attorney Barney — It should be conditioned upon receipt of approval from the Village Board of
Cayuga Heights for the project and any necessary easements to accomplish the project .
Councilman Klein — The estimate of the building is $ 18 , 000 . What are the dimensions of the
building?
Mr . Walker — It is 10 x 12 feet .
Councilman Klein — It seems that we could do a lot better by designing something that looks like a
building instead of that monstrosity.
Mr . Walker — The cemetery driveway is at the curb . We are proposing to locate the building off the
road about 15 feet .
Councilman Klein — I think that we could do better for that amount of money. I would guess that the
Village Board of Trustees might be concerned . I think that it could be built . I think a smaller building
is possible . It is an easy way for the Engineering Department , but we can do better.
Supervisor Valentino — Is it in the Village of Cayuga Heights ?
Mr. Walker — Yes .
Supervisor Valentino — I am concerned that we go out of our way for buildings in Cayuga Heights and
we do not for the Town of Ithaca . If the Cayuga Heights Trustees want a nicer looking building they
should be willing to pay for it .
Councilman Klein — They should know what we proposing .
Councilwoman Russell — We need to look into making the buildings look better everywhere .
Councilman Niederkorn — Does it impact the timing of the project ?
TOWN BOARD MINUTES PAGE 12 FEBRUARY 7 , 200
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Mr . Walker — A building that size would not take long .
Councilman Lesser — Is there a security problem with these buildings ?
Supervisor Valentino — They do need to be solid . Do the buildings need to be heated ?
Mr. Walker — Yes. It is a heated building . We are looking at a building with a peaked roof with
shingles . It is an 1830 stone and brick building .
Councilman Klein — We buy the box and then put the roof on .
Supervisor Valentino — The building on Pine Tree Road really does serve a purpose . In some places
where they are not visible it does not make a lot of sense to enhance them more . The one on Pine
Tree Road is very visible . We need to look at them on a regular basis and what the impact will be .
We need to ask Village of Cayuga Heights what kind of building they would like to have there and
how much they are willing to pay for it .
Councilman Klein — I want to make sure that it is fully disclosed what it is .
Mr. Walker — We put a building up for the transmission main on Triphammer Road and on Spru
Lane . This building is very similar in design to them . We talked to the homeowner that is giving t
easement for it to the Village . The building was acceptable to everyone there . It has the simulat
wood grain .
Supervisor Valentino — The Trustees need to talk with the residents and see what they would like .
Councilwoman Russell — If we evolve some type of design for the buildings we would only need to do
it once . We could use the same design each time .
Mr. Walker — The Village is planning to rebuild the road as part of the project after we complete our
project . There are 3 new residences that we are going to be providing new services connections .
Resolution No 14 — SEQR Wyckoff Road Water Main .
WHEREAS, the Town Board is considering authorizing construction of an 8 inch water main
on Wyckoff Road, and
WHEREAS, this is an Unlisted Action for which the Town of Ithaca Town Board is legislatively
determined to act as Lead Agency in Environmental Review, and
WHEREAS, the Town Board has reviewed and accepted as adequate the Short
Environmental Assessment Form Part I and Part 11 prepared by the Town Engineer, and
TOWN BOARD MINUTES PAGE 13 FEBRUARY 7, 2000
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WHEREAS, the Director of Engineering had recommended a negative determination of
environmental significance with respect to the project,
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby makes a negative
determination of environmental significance in accordance with the New York State Environmental
Quality Review Act for the Wyckoff Road Water Main.
MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Resolution No. 15 - Approval Plans and Specifications and Authorization to Receive Bids Wyckoff
Road Water Main.
WHEREAS, the Town Board has determined that construction of a water main on Wyckoff
Road between Sunset Drive and Renwick Drive is an appropriate water -system improvement, and
WHEREAS, the Town Engineer has prepared plans and specifications for the water main; and
WHEREAS, the Town Board has completed a SEOR review, and has determined that the
roposed project will not result in any significant adverse environmental impacts, and
WHEREAS, the estimated cost of the improvement is not to exceed $ 150, 000, and the Town
of Ithaca Water Fund has a sufficient fund balance to cover this project; now, therefore, be it
RESOLVED, the Town Board hereby conditionally approves the plans and specifications,
upon receipt of acceptance by the Village of Cayuga Heights Trustees for approval of payment and
any necessary easements to accomplish the project , and authorizes the advertisement for bid and
receipt of bids for the Wyckoff Road Water Main in the Town of Ithaca . Funding to be provided from
account F9950. 901 .
MOVED Councilwoman Grigorov, SECONDED Councilman Niederkorn. A vote on the motion
resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov,
aye; Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Agenda Item No. 6 — Authorizing Street Address Changes .
Supervisor Valentino — The Town Board wanted to hear from the Fire Department as to why they feel
the address changes are important .
TOWN BOARD MINUTES PAGE 14 FEBRUARY 7, 200
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David Burbank , Ithaca Fire Department - I am a Lieutenant with the Ithaca Fire Department and ha
been with the Fire Department for 13 years . One of my responsibilities is to assign street addresses
within the City. It used to be handled by the City Engineer's Office and for a variety of reasons the
Fire Department took over that task . Occasionally we see a need for an address change or a
consideration of an address change outside of the City in our fire protection district . In this particular
instance on Fiddler Road , the Fire Patrol approached Mr. Frost , Mary Ridley handles the 911
database. When she goes through and puts everything in the 911 computers , it creates
complications in the 911 computer when there are inconsistencies in the way the streets are lined up .
There was a concern on her part that there might be a problem or a potential delay with the dispatch .
The County Fire Coordinator' s Office asked Mr. Frost to take a closer look . Mr. Frost asked the Fire
Department to take a look at the addressing issue . The Fire Department feels very strongly that all
the structures on Fiddler Road need to have Fiddler Road addresses .
Mr. Burbank provided a drawing to the board of the homes on Fiddler Road.
There are five residential structures on Fiddler Road . The first house on the right is marked as 730
Five Mile Drive . The first house on the left is marked as 738 Five Mile Drive . The next house on the
right is unmarked as far as I can tell . I think that it is 734 Five Mile Drive . Mr. Frost suggested that
they adopt an address of 108 Fiddler Road . The house across the street has the address of 109
Fiddler Road . The farther structure is marked as 736 Five Mile Drive . Mr. Frost recommends th
this house adopt an address of 111 Fiddler Road . Some of these structures are multi- unit dwellings .
Within the City , we have guidelines that we work from . The guidelines are not part of the Cit
Charter . However, our authority to assign addresses within the City is part of the City Charter. We
feel that every structure should have one unique address and that each individual units within each
structure can be assign suite or apartment numbers . The apartment numbers have to be numeric so
that the 911 system can work with that. It does not work well with alphanumeric apartment numbers .
In the Town Ordinances there is a requirement that every structure have a clearly visible street
address .
Councilwoman Grigorov - Why is there no concern with 730 Five Mile Drive and 738 Five Mile Drive ?
Is it because they have frontage on Five Mile Drive ?
Mr . Burbank - My personal preference would be that all the structures have Fiddler Road addresses .
Their property does front on Five Mile Drive .
Mr. Frost - My rationale was that they have frontage on Five Mile Drive .
Councilman Klein - The driveways are on Fiddler Road ,
Mr. Frost - There are a lot of corner properties that are like that . I had resistances from the owners
of those buildings as well .
Councilwoman Grigorov - How does that work with the 911 system ?
TOWN BOARD MINUTES PAGE 15 FEBRUARY 7 , 2000
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r. Frost — When Mary Ridley called me , she explained that the problems that she had were the
buildings further up the road .
Mr. Burbank — We do understand that when we are considering a street address change that doing
anything like this does provide a significant disruption to the owner and/or occupant of the property.
It does involve a number of things . It is not an easy thing to do . At the same time one of the
concerns that we have surrounds life safety. The Ithaca Fire Department does respond to Fiddler
Road for various types of medical and fire emergencies . The Tompkins County Sheriff's Department
or the New York State Police Department also responds to calls there . If we were to receive a call
that someone is down and you believed that they were not breathing at 736 Five Mile Drive , even if
they took the extra step to say that it is really at the top of Fiddler Road , the information goes through
a number of hands before it is dispatched to the responding agencies . They might not get that
information . The agencies may drive up and down Five Mile Drive looking for it. We may notice a
mailbox on Five Mile Drive with the name and number on it . I do not think that it would tell me to go
to the top of Fiddler Road to find the house that does not have a street number on it . It concerns me
from that life safety standpoint .
Councilman Klein — Does the front door of 730 Five Mile Drive face Five Mile Drive?
Mr . Frost — No .
Councilman Klein — Then it seems to me that it should also be changed . I can understand that it is a
corner lot and you need to pick one street or the other. Our Ordinance requires that the street
number be posted by the front door.
Mr . Frost — It can be posted on the mailbox. Both of these parcels have frontage on Five Mile Drive .
Councilwoman Grigorov — It is a matter of finding how to get into the house .
Councilman Klein — The number should reflect the front door.
Councilman Lesser — How close are they to Five Mile Drive ?
Mr. Burbank — They sit back quite a ways . The mailboxes do have names and numbers on them .
Supervisor Valentino — Are the numbers prior to 730 Five Mile Drive consistent ?
Mr . Burbank — It would be a challenge during the daytime to find the houses .
Mr. Frost — There is vacant land and undeveloped land .
Supervisor Valentino — Why is there a big gap in the numbering ? There is 730 and then it is 738 Five
Mile Drive .
TOWN BOARD MINUTES PAGE 16 FEBRUARY 7 , 200
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Councilman Klein — The numbering goes up the street and back down .
Mr. Burbank — When we measure along the street to assign street numbers in the City, we measure
in increments of 33 feet . Every 33 feet has a new number. If a lot is 99 feet wide , the lot has one
number, but we skip two numbers before we move on . The reason that we do that is to allow for
future development .
Mr. Frost — We are working with numbers that have been around since the 1950s . We run into
sequential number problems . These are pre- existing numbers . The arguments on the corner
properties are valid , but if you look at every single house on every corner property in the Town of
Ithaca we can get into a debate as to where their door is and where their driveway is . I would like to
retain some consistency in that regard . If we are going to start changing them because they are on
the corner property and the driveway is on the side , then the same rationale should be applied to the
other properties .
Supervisor Valentino — There are corner houses on corner lots in Eastern Heights where their
driveways are not on the street where their street address is . The front of the house is definitely
facing where the street address is .
Councilwoman Russell — This does not seem like it is doing that . If we request that the Post Offi
put the postal boxes along Fiddler Road , then we need to be consistent .
Supervisor Valentino — Why will not the Postal Service allow the post boxes on Fiddler Road ?
Gentleman — The owner of the apartments on Fiddler Road tried to put the post boxes on Fiddler
Road . The Post Office told him that the post boxes needed to be on Five Mile Drive .
Councilman Klein — Is there a turn - around on the street?
Mr. Burbank — I was able to turn the fire truck around . It was not a loop . I do not know what the
postal policy is . Someone told me that the reason that the post boxes are not on Saunders Road
was because there were not 6 houses there yet . If that is true, there are only 5 houses on this road .
Gentleman — My grandmother lives on Seven Mile Drive . She has a 911 -fire address that she sends
to 911 . She also has a mailing address . Why cannot we have a Fiddler Road fire address and my
mailing address be Five Mile Drive ?
Mr . Burbank — There are many agencies involved . We notify all agencies and we try to work out a
unified address system . if this gentleman is told that he can have a special address for his use only
when he calls to report an emergency, it does not help if someone drives by and notice smoke
coming from the house and no one is home . They are not going to know the address . I cannot
predict all the scenarios . From our experience , it has been beneficial for everyone to be working of
the same numbers .
TOWN BOARD MINUTES PAGE 17 FEBRUARY 7, 2000
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upervisor Valentino — Mr. Burbank , what is you opinion on the two houses that are being left Five
Mile Drive instead of Fiddler Road ?
Mr. Burbank — I would like to take a closer look at those properties to see if they are visible from Five
Mile Drive and if the front entrance appears to be visible from Five Mile Drive . My gut feeling today
was that they also should be Fiddler Road addresses . I did not know that we were going consider it
this evening .
Councilwoman Russell — We should give the homes notification .
Mr. Frost — I made initial contact with them . They are two-family houses .
Mr. Burbank — I do think that 730 Five Mile Drive does have the front door facing Five Mile Drive . It
would also be confusing if you turn onto Fiddler Road and the first two houses have 700 block
numbering , but the rest are 100-block numbering , they may not proceed . There are many agencies
that respond .
Supervisor Valentino — It looks like the address change takes on new dimensions every time we talk
about it . Does it make sense for us to do more research on 730 and 738 Five Mile Drive before we
make a final decision ?
The Town Board decided to have more research done before making a decision.
Supervisor Valentino — We would like Mr. Frost and Mr. Burbank to take a closer look at the situation .
Councilman Lesser — The board members should also take a look at the properties before the next
board meeting .
Mr. Frost — The board needs to rely on the opinion of the people responding .
Gentleman — I am going to have to go through a lot of work to change my address . I have legal
papers that will need to be changed . I do not know why it needed to be brought before the board .
Councilman Niederkorn — We also need to consider any alternatives that there might be .
Attorney Barney — Is not it possible to have a note attached to the address in the 911 emergency
system ?
Mr. Burbank — I would prefer that the question be directed to Jack Miller. I have asked similar
questions. I think that the current software that they are using might not support it . We have had
similar requests in the City. It has not been a viable alternative .
Supervisor Valentino — There are also the visual impacts that need to be considered . We are trying
hard to understand this and come up with a solution . We made a lot of people change their
TOWN BOARD MINUTES PAGE 18 FEBRUARY 7 , 200
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addresses when we went through the 911 system . It was not something that we wanted to do t
people .
Councilman Lesser — Is the dead end sign going to be put back up on the road ?
Supervisor Valentino — I think that Mr. Noteboom knows that the sign is not visible . The Highway
Department is going to look into it .
Agenda Item No. 11 — Monthly Reports of Town Officials :
a. Town Clerk/Receiver of Taxes — See Attachment #9
Supervisor Valentino — I think that a great job was done on collecting taxes this year. They were very
busy.
b. Highway Superintendent — See Attachment #10
Fred Noteboom , Highway Superintendent — The Renwick Drive Bridge is still scheduled for May. The
County is going out to bid in March . It is not evident that they are going to follow up on some of the
public comments . I will check with Dooley Kiefer to make sure it is done .
Councilman Lesser — What were the main issues that came up in the public meeting ?
Mr . Noteboom — The public wanted opened parapits and not solid parapits .
c. Director of Engineering — See Attachment # 11
Mr. Walker — I do have a presentation on the Town Hall . The pre-construction meeting was held
January loth . The contractors started on January 11th . Mr. Walker presented slides to the Town
Board showing the construction progress of the New Town Hall.
When buildings start to be demolished , you find surprises . We found an ugly pole in the front lobby,
but we are going to patch it in with marble . The pole in the workroom was the spy way for the postal
inspectors. It came down easily.
We did not know that the steel column in the Town Clerk area existed until we took down the stairway
to the observation towers . The boardroom is to the left of the column and the Town Clerk space is to
the right . We are going to try and put the postal boxes in the area behind the lift . There is an old
bulletin board from Civil Service in this area that we are going to maintain .
The window frames at the top of the arches are in good shape . The floors are in good condition and
there are a lot of marble spaces .
Councilwoman Russell — Are the postal boxes going to be in this area?
TOWN BOARD MINUTES PAGE 19 FEBRUARY 7 , 2000
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r. Walker — We are going to put the postal boxes in the hallway to the Clerk's Office so that the
historical faces of the boxes will be seen .
Councilman Klein — Are we leaving the terrazzo floor?
Supervisor Valentino — I thought it was going to be carpeted .
Mr . Walker — The hallway floor will remain terrazzo .
Councilman Klein — The hallway should remain terrazzo because it is going to have a lot of traffic .
The clerk's area should have the carpeted area .
Supervisor Valentino — We need to mention it to the architects .
Mr. Walker — The Post Master's Office was the nicest room in the building . The closet turned out to
be a vault. The contractors are now working in the heavy vaults . They are 8 inches of reinforced
concrete and the walls are 8 inches of reinforced concrete .
The block wall is now gone . When renovations were done in the 1960s, they brought down the old
windows. The ceiling was plaster and it has now been removed . The wood planking on a lot of the
old roof seems to be in good condition . We were worried about leaks, but the leaks seem to be
around the ventilators .
Councilwoman Russell — Did they move the building in to create the loading docks in the 1960s ?
Mr. Walker — They added a wall inside the loading dock and then added the outside loading dock on
it .
Asphalt was leaking through from the tar on the roof . The wood plank is the original roof . There is a
difference in color. The 1930s addition had big skylights that were 20 x 20 feet .
The lookout area in the basement was an area of concern . It was not a problem to remove as
originally thought .
We decided to remove the air handler. The ductwork was removed within the first 10 days of the
project . The sprinkler piping is now gone .
The roof was not in great condition . There are a lot of blocks , chunks , and cracks in the wall . The
portion of the parapet built in the 1930s is in good condition and is not being removed . The portion
built in the 1960s is not in good condition and is being removed . The contractors are doing an
excellent job on the roof .
The project is on schedule . The biggest concern that we have had is the Post Office ' s abatement .
They are starting it this week and it should be done in 2'/2 to 3 weeks . Our contractors have enough
TOWN BOARD MINUTES PAGE 20 FEBRUARY 7 , 200
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work in other portions of the building so they should not be held up . As soon as the asbestos
removed the Post Office is going to build the wall between the Post Office and Town Hall .
Once we do get things cleaned up , I am going to have a couple of opportunities for staff and board
members to walk through the building . It is keeping us busy. We are finding some surprises , but it is
nothing major .
_Agenda Item No 7 — Steve Whicher, Director Division of Assessment, (Reevaluation Process,
Real Property Exemption Persons with Disabilities) .
Steve Whicher, Tompkins County Assessment — We are sending out notices this week about
reassessments . The last time a reevaluation was in 1990 to the current values that we are putting on
the tax roll . The totals from 1990 were $3 . 4 billion . The reevaluation increases it to $3 . 6 billion . All
the numbers are as accurate as I could get to what should be seen on the final roll . There are a lot of
things that are going to happen between now and then . There are some estimates blended in .
The Town of Ithaca increased from $700 million and accrued to $722 million .
The percentage of residential properties compared to commercial , vacant and industrial has not seen
a dramatic shift .
Supervisor Valentino — It does not represent growth . It represents assessed value .
Mr. Whicher — The residential portion of the tax rolls is roughly 50%. The farm percentage change is
a little distorted . I do not think that it will hold up when we are done with the exemptions . Farmers
have a tremendous number of exemptions . Farmers represent 1 . 75 % of the tax roll . It did not seem
worth while to wait the extra 2-3 weeks to get the exemptions calculated .
Supervisor Valentino — The commercial development did increase a little .
Mr . Whicher — It went up a difference in shares of 0 . 72 . It is not a significant change . The County
has increased by 2 . 28%. It is a modest increase .
Councilman Klein — Over how many years is the increase ?
Mr. Whicher — For vacant land it would be over 10 years . For residential and commercial properties
we are going to keep the properties up to date year to year .
Supervisor Valentino — When we go back to 1989 and 1990 , things were assessed based on the
market at that time . There has been a shift in what the assessed value is . A lot of properties and
homes sold for less than what they were valued .
Mr. Whicher — Some parts of the County have grown faster than other portions of the County. In th '
re-evaluation , we consciously held back adjusting the Town of Groton .
TOWN BOARD MINUTES PAGE 21 FEBRUARY 7 , 2000
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he residential properties have declined in value . We have known that for a while . We did have
some commercial growth in the Town . It did offset the change in residential growth .
Councilman Klein — Are Kendal and Ithacare considered residential ?
Mr. Whicher — They are considered commercial .
Councilman Klein — What about other multi-family dwellings ?
Mr. Whicher — It is also commercial . Anything over 4 units is considered commercial . The
agreement that we had with the Board Assessment of Review two years ago was that when Ithacare
became 85% occupied , then we would take the ratio of market biased to non -market biased . We use
the ratio to find the assessed value of the property.
Councilman Lesser — Since the commercial growth of value shared is primarily due to additional
investment, does it lead to fast depreciation in residential ?
Councilman Klein — It is more construction .
Councilman Lesser — It is not proportioned more valuable .
Mr. Whicher — What tends to happen in market influences is that the forward changes first . The City
went down first and now they are coming back first . The sales that we are seeing along Route 13 are
a sign that investors are becoming interested .
Councilman Lesser — How long a lag is there in these processes ?
Mr. Whicher — It usually does get messed up with demographics . We always try to time the re-
evaluation so that they are at the bottom for everyone .
Councilwoman Russell — Are these the final re- evaluation numbers or are they estimates ?
Mr. Whicher — They are preliminary. The next process is the informal hearing process . It started
today. We sent out 5500 properties on Friday and we had 115 calls today. I do not expect the Town
of Ithaca to be very dramatic .
There is a chart that is a percentage of dollars broken down by property class . The chart shows that
60% of the residential properties in the County are going to experience little or no shift as a result of
the re- evaluation . Property owners that are going to see a net gain are about 85 % of residential
properties . I have included the STAR reimbursements in the numbers . I did include all the
exemptions .
Ninety percent of the Town of Ithaca residential is going to experience little or no shift. Most of the
properties will be going down .
TOWN BOARD MINUTES PAGE 22 FEBRUARY 7 , 20
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Supervisor Valentino — Then 90% of the residential properties will not see a change ?
Mr. Whicher — They will see a change of less than 10% . Twenty-five percent will see a decrease of
10-25% .
Each property owner is going to receive a full disclosure notice and a cover letter. It is clear . It lists
the 1990 assessed value and the 2000 preliminary value . It then lists what the estimated tax
increase would be .
Attorney Barney — The STAR exemption is factored in . If your assessment went up $ 100 , 000 and
you are elderly and receive 10% STAR assessment , there would be identical numbers . You would
not be able to identify from this form if the STAR assessment is included .
Mr. Whicher — We are including the exemptions .
Councilman Klein — There is an overall increase in taxable property. In this example , the assessment
did not change . The taxes went down because the taxable roll went up .
Mr. Whicher — Correct . We are not including any of the special districts . The Town of Ithaca special
districts is very important .
The Town of Ithaca Is reassessed values will be sent out Friday, February 11 "' . The hearings will r
from February 14 , 2000 to February 25�' . We will follow with Dryden , Groton , and Caroline .
Supervisor Valentino — Will we be able to see a listing of the general areas who have concerns?
Mr . Whicher — I think that we are going to do a GIS map that will show the changes that are made
during the hearing process .
Supervisor Valentino — It will be interesting to see the different areas .
Mr. Whicher — In some municipalities and school districts there have been large increases in value .
The Town of Lansing tax rate used to be 1 . 4136% and has been dropped to 1 . 3114% . The Lansing
School district is going to drop from 19 . 2672% to 17 . 7786% . It is my responsibility that the public
knows what the tax rate should be . When we file the final roll in re- evaluation years , I will be
advertising the tax rate .
The Town of Ithaca average residential property increased from $ 140 , 100 to $ 142 , 000 .
Councilman Klein — Was there a loss?
Mr . Whicher — The loss is 1990 over in this year. The average property was changed a certai
amount a dollars . The Town of Ithaca saw a 1 . 36% increase . The median change was different .
TOWN BOARD MINUTES PAGE 23 FEBRUARY 7, 2000
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ouncilman Klein — If the total for residential family value went down , how can the average go up ?
Do we have fewer houses?
Supervisor Valentino — We do not have fewer houses .
Councilman Klein — The total went up because of the increase in commercial development.
Mr. Whicher — I also think that it should be negative . I will find out what is going on . I will have to
revise the chart.
If your house was assessed for $ 100 , 000 last year and is assessed for $ 100 , 000 this year, in the
preliminary roll , you would experience a decrease in taxes of about $60 . 00 .
Councilwoman Russell — Is this for residential customers only?
Mr . Whicher — No . It is for everyone .
Supervisor Valentino — The taxes would go down that much , but would still generate for the Town the
same gross amount of revenue .
Councilman Klein — The total assessment went up .
Councilman Lesser — There was growth in the commercial sector.
Mr. Whicher — This does include school district , Town and County. There is the relative portion of the
County, Town and school district .
Supervisor Valentino — It is better than I thought it might be .
Mr. Whicher — We did hold off on a couple of changes . It seems to work well .
Supervisor Valentino — Did you go into houses to do the re-evaluation ?
Mr. Whicher — This process has been going on for 3 years . We went house by house and looked at
each house on the outside . We did not go into the houses . We felt that we have been in the houses
many times already. It was more important to get the re- evaluation complete than to see if someone
put in a new kitchen .
Councilman Lesser — What do you look for on the outside ?
Mr . Whicher — I send out teams to look at the houses on each road every year. What happens is that
you get used to looking at your town . You do not see things that disappear . There were a number of
people who called regarding the number of mobile homes that were moved or re- moved . I rotated
everyone in the office . It is more efficient .
TOWN BOARD MINUTES PAGE 24 FEBRUARY 7 , 200
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Mr. Frost — We have been sending out our monthly building records to the County Assessme
Department for two years .
Supervisor Valentino — We did do some light checking . on the building permits to make sure if they
showed up on the tax roll in relation to what we had sent over . There could be a real glitch if there
was not a smooth operation .
Councilman Klein — If there is a $50 , 000 addition to a house , then the Assessment Department picks
it up and increases the assessment .
Mr. Frost — Any permit that we issue is logged in on a book and is given to the Assessment
Department .
Supervisor Valentino — All the building permits that we have sent over showed up . I would like them
to show up faster.
Mrs . Noteboom — In the software the Assessment Department is getting , is it going to be able to do a
search for any significant anomalies from one property owner's assessment to another? We had
some tax bills that were charged $9 , 000 for their solid waste fees .
Mr. Whicher — It turned out that there was one person in the office that did not realize the corre
location of the decimal . We did not catch it . We did set something up that will catch it in the future .
Mrs . Noteboom — Did not anyone notice that there was an over amount of money?
Mr. Whicher — It is a local calculation for the special districts . We take the Town ' s. special district
numbers .
Mrs . Noteboom — In this case it was the County solid waste fee . Did not someone for solid waste
give the County a number of what was to be collected ?
Mr . Whicher — From now on we are going to find out the expected totals and double check them .
Our office was doing all the calculations . When we gave them a number they agreed to it . We were
not looking at it very hard because we had a system in place and everyone knew how to calculate it .
Someone started seeing discretions .
Mrs . Noteboom — The property owner had her taxes in escrow. Did the escrow agent pay it in full ?
Mr. Whicher — I do not think that they would . If it is Transamerica or First America they are very good
about looking at the bill .
Mrs . Noteboom — The bank called and asked if we wanted them to pay the $9 , 000 over payment i
full . 1 referred them to the County . The property owner was very concerned that if their comput
showed that they paid the $9 , 000 tax bill , then their escrow would be increased .
TOWN BOARD MINUTES PAGE 25 FEBRUARY 7 , 2000
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Mr . Whicher — The STAR law was changed this year to mandate that the bank show the changes in
the escrow accounts . Some banks were not doing that .
Mrs . Noteboom — I had a lot of the problems with bills on King Road this year. The bills show King
Rd E or King Rd W . I have two 125 King Road . One of them is 125 King Road E and the other is
125 King Road W . Escrow agents are mixing up the codes for whether or not they pay them or
whether the property owner pays the tax bill . They are unable to tell if it is the same road or two
separate roads . They are getting very confused with the east and the west and because some of the
numbers are the same .
Mr. Whicher — They do not pay by address , they pay by account . It should not be an issue . We are
restructuring the database . We are going to rebuild all the addresses .
Mrs . Noteboom — I have not had the problem before , but this year King Road was a mess . The Post
Office also sent back a lot of the King Road tax bills and said that they were undeliverable because
they could not tell if it was an " E" or "W" . Some of the tax bills said King Road, some of the tax bills
said King Road E and King Road W .
Mr. Whicher — The addresses have been the same for years .
Councilman Niederkorn — Did you re-evaluate the tax- exempt parcel also?
Mr. Whicher — We tried . I know that we have lowered the Post Office . I do need to see if we can get
more realistic numbers . They are better than they were .
Councilman Klein — Do we use the non -taxable or is it just the ratio that is used ?
Supervisor Valentino — We do use some estimate of the non -taxable in Cayuga Heights .
Mr. Whicher — I think that we will come up with a better solution over time . Some of them are better
than they were , but it was not a high priority.
Supervisor Valentino — No one from Cornell University is going to come in and protest for tax-exempt
property.
Councilman Lesser — There is a lot of controversy in this community about the net tax affect of
commercial development . It sounds as if the kind of commercial development that we have had in
the Town has certainly contributed to our tax base . We would have a real issue of raising taxes if it
were not for the commercial development . I wonder if it would be possible to put together some
estimates of what the costs are so that at least for ourselves we could answer the commercial
development question .
Supervisor Valentino — We do have costs to the Town for infrastructure .
TOWN BOARD MINUTES PAGE 26 FEBRUARY 7 , 200
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Councilman Klein — The Town expenses have been level . There has not been any huge jump in th
Highway Department or Engineering .
Supervisor Valentino — The road from the commercial development did help offset the loss side of
the residential property values . We would have been seeing a much different looking bill with the
loss of the residential if we did not get commercial development .
Mr. Noteboom — There are some positive affects to infrastructure with some of the commercial
development . We did improve our water lines on Route 9613 . It was a weak system and has been
improved .
Councilman Klein — Does farmland have an average assessment per acre ?
Mr . Whicher — A good farm is more valuable as farm than as land . Transition lands are not as much
of an issue as they used to be .
Councilman Lesser — Farmland prices went down sharply last year and it is going to get reflected at
least to the extent that these better lands are dairy farms .
Councilman Klein — What is the range ?
Mr. Whicher — The upper end of the County towards Lansing is around $2200 an acre . It does n
really mean anything . We assessed them as $ 1800 . The Town of Ithaca does not have majo
farmland . They are mainly transition property. The low end was $700 to $ 800 per acre .
Councilman Klein — We are looking at Purchase of Development Rights . Are the assessments
consistent with the appraisals?
Mr . Kanter — The appraisals were showing about $ 1100 an acre .
Agenda Item No 8 — Setting Public Hearing Date to Consider " LOCAL LAW ESTABLISHING
THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH
DISABILITIES " .
Supervisor Valentino — Last year when we discussed it we thought it would be too cumbersome to
deal with .
Mr . Whicher — I have always supported the disability exemption . It parallels the senior citizen
exemption . You need to qualify by income . It is a hole in the system . You can lose your house to
the government because you had an accident or an unfortunate health related experience . There
are not very many people who qualify for it , but those who do really need the support . It would be
about 5 or 6 parcels in the Town . It is a value of $ 160 , 000 .
Councilman Lesser — How do you know our number?
TOWN BOARD MINUTES PAGE 27 FEBRUARY 7 , 2000
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r . Whicher - We have had the exemption in place for a while for County purposes . It is not big
numbers .
Councilman Klein - This would be another classification of exemptions .
Supervisor Valentino - We talked about it last year and did not follow through with it . We need to set
a public hearing .
Attorney Barney - When does this have to be enacted by? At what point would the exemption be
accepted ?
Mr. Whicher = We would like them by April . I would like to get it on the tentative roll . I do not like to
make adjustments after the tentative roll .
Supervisor Valentino - If this is done at our March meeting it will be o . k .
Attorney Barney - Have other municipalities in Tompkins County passed a local law for disability
exemptions? Is there a model local law?
Mr. Whicher - The Town of Caroline is in the process of passing a local law. There is a County law.
would check with the Town of Caroline because they are slightly ahead of the Town . The Ithaca
City School District has passed a resolution .
Supervisor Valentino - Is the County similar enough ?
Mr. Whicher - We do not have local laws . It might not be the same format . It does have to go down
to 5 % . You cannot select what you want . The highest income is $ 19 , 500 .
Supervisor Valentino - We can set the public hearing for March 13t ' at 6 : 30 p . m .
Resolution No. 16 = PUBLIC HEARING DATE " "LOCAL LAW ESTABLISHING THE PARTIAL TAX
EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH DISABILITIES"
BE IT RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a public
hearing to be held at the next regular meeting of the Town Board on Monday, March 13, 2000 at 6:30
o 'clock p. m. in order that the Town Board may consider a "LOCAL LAW ESTABLISHING THE
PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH DISABILITIES ".
MOVED Councilwoman Russell, SECONDED Councilwoman Grigorov. A vote on the motion
resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman
Grigorov, aye; Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye.
Carried unanimously.
Continuation of Agenda Item No. 11 .
TOWN BOARD MINUTES PAGE 28 FEBRUARY 7 , 200
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED --APPROVED
d. Director of Planning — See Attachment # 12
Mr. Kanter — Newsletter articles are due by the end of this week . Please submit any articles that you
have .
The City has purchased the Sincebaugh property off the Six- Mile Creek watershed . There is some
pressure off in terms of the zoning issue .
Councilwoman Grigorov — Are they going to use it for substitute parkland ?
Mr. Kanter — I do not think that they bought it as substitute parkland . I think that they bought it for
additional watershed land . It was not part of their original substitute park program .
e. Director of Building/Zoning — See Attachment # 13
Mr . Frost — Burger King will be looking to get a temporary Certificate of Occupancy in about two
weeks . I have not been up there since last Friday. They have the building covered so that they can
pour concrete and do some outside sidewalks .
Councilman Klein — Has the East Hill Plaza work been done?
Mr . Frost — It is hard to tell with the snow. It does look like all the plantings are in . Striping has be
discussed with them . They are trying for a May deadline to get striping in . The other side work if
complete .
Councilman Lesser — The merchants that I have spoken to really appreciate it . They feel that it is
much safer.
Mr. Frost — The P &C project is trying to be completed by May. Some of the Summerhill Apartments
are under construction .
Supervisor Valentino — The apartments are taller than I thought that they would be . It does surprise
me that Burger King has such a low profile . The building does not stick up like the CFCU building
and the others .
Mr. Kanter — The sign will be apparent .
Councilwoman Grigorov — Will the sign be higher than the roof?
Mr . Kanter — It will be in the back of the building near the parking lot rather than on Ellis Hollow Road .
It will stick up above the building a little .
Mr . Frost — I think that it is 15 feet high . We issued sign permits .
TOWN BOARD MINUTES PAGE 29 FEBRUARY 7 , 2000
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upervisor Valentino — Did P&C get a variance for the signs in front that say "Open 24" and others .
They seem big .
Mr. Frost — I do not remember.
f. Human Resource Specialist — See Attachment #14
Mrs . Drake — The New York State Local Retirement System has gone through and passed a tier
reinstatement law. It allows employees that have been in the retirement system in the previous tier
and are now in a 3 or 4 , to go back to a 1 or 2 tier. There are less than 15 employees that are going
to be going to a previous tier. It is good for them .
Supervisor Valentino — The State is picking up the cost .
Mrs . Drake — It is part of their contribution that they have put in under tier 3 and tier 4 . Mr. Noteboom
will be going to tier 1 benefit from tier 3 . On our annualized bill we pay less on a tier 1 and 2 than tier
3 and 4 .
Councilman Klein — We did receive a letter about a former employee . Can you use accumulated sick
time to purchase the insurance?
Mrs . Drake — The letter specifies that he was not allowed to continue with normal rates . It is a
misconception . He is not on full work. He is not on normal rate the way he was the day that he left .
He is not paying a higher rate . He is allowed to use his sick time to pay for a portion of it . The sick
time can be used only on the individual rate . Our policy is to allow them to use sick - time on the
individual rate of any family policy and they pay the difference . He has the family policy. He is
paying the difference .
Councilman Klein — As an employee he is covered 100% at the family rate .
Mrs . Drake — He pays the Town $229 per month for family coverage . It was his portion of the cost .
Councilwoman Russell — This is a retiree that is paying for it.
Mrs . Drake — This was based on a law passed by the board in 1995 . It is based on years of service
and they pay a certain percentage . He is covered as a 15 to 24 year employee . His portion is 65 % .
The Town is paying 35 % of the individual cost . The sick time is picking up the other 65 % . He has to
pay the difference between the individual and family coverage . His sick time is going to run out in
June . July 1 st he is going to have to pick up the other portion that the Town is paying. It will be close
to $600 per month .
Supervisor Valentino — He wanted us to pay back his sick time . He opted out of our insurance and is
getting his insurance through his wife . He wanted us to pay him cash for pre-approved sick time .
TOWN BOARD MINUTES PAGE 30 FEBRUARY 7 , 200
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We have never done that for anyone . The policy states that it cannot be used for anything other tha
the health insurance benefit . He was treated exactly the way that everyone is .
Councilman Lesser — Who should respond to his letter?
Supervisor Valentino — Mrs . Drake can draft a letter to explain this to him .
Councilman Klein — Was this not explained to him ?
Mrs . Drake — It was fully explained to him when he decided to retire . He had to have family
coverage .
Supervisor Valentino — He is now getting insurance through his wife .
Councilwoman Russell — Are we going to pay him the 35% personally?
Supervisor Valentino — We are not going to pay them anything if he is covered elsewhere . We never
have .
Mrs . Drake — He was asking that since I canceled off the insurance , he wants the sick time that would
have gone towards paying his insurance . I asked him if he wanted to continue with the fami
coverage to use up his sick time and then at that point he could cancel his insurance with the To
of Ithaca . it would open him up to being able to go onto his wife' s insurance .
Supervisor Valentino — This was all explained at the time that he retired . At the time he was very
satisfied and knew exactly what it was .
Councilman Klein — I do not think that he realized how expensive the health insurance is .
Supervisor Valentino — When your employer pays 100% of the health insurance benefit , it is easy to
forget how expensive it is . I can send out a response on behalf of the board .
g. Budget Officer — See Attachment #15
Mr. Carvill — The monthly December 31 , 1999 report is for all- intense and purposes is the year
ending . It is the accumulative report from month to month . In listening to some of the presentation
from Steve Whicher, an examination in the annual report of the general fund balance , which is where
we raise our Town tax rate at $ 1 . 26 , showing an impact decrease in forecasting re- evaluation of
$ 1 . 23 . We kept pace with that rate by the conservativeness in our budget . We closed 1999 with a
little over $ 1 million in fund balance on reserve in the general fund . That means that we needed to
raise $963 , 000 in the current year 2000 budget . We are in good fiscal partners with re-evaluation .
The year 2000 budgets are now open . The books are now open , but due to software problems I am
having problems with posting . All of our operating funds ended in a positive position with cash o
correlation between that equity and the fund balance . If there is
always a direct q Y
hand . There is a .
ha Y
small benefit that is attributable to the net impact of what are accrued receivables in anticipat
TOWN BOARD MINUTES PAGE 31 FEBRUARY 7 , 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED APPROVED
evenue , we have a clear picture . Supervisor Valentino and I have maintained an ongoing analysis of
fund balance . We are always anticipating where that revenue is coming in and where we are going .
We maintain it between 6 and 8% throughout the year. The provision has welcomed us into a re-
evaluation process that is positive . We have not over spent or over earned . The comparative
analysis of 1998 , actual 1999 and the 2000 year budget is available. This is as of December 31 st
Councilwoman Russell — We need to have it when we are doing our budgeting .
Mr. Carvill — This will be a useful tool when doing the 2001 budget .
Sales tax is a hot issue for everyone . The National League of Cities , the National Association of
Governors has contacted the General Financial Officers Association . They are looking to Congress
and State Legislators to look at stream line sales tax. They are looking at sales of goods and
services that are going over the Internet . People shop in Pennsylvania . New York State and other
states have decided that they want the same . They are addressing the issue of sales tax as a
statewide federal type entity. They are also looking at the state sales tax going to the federal and
being redistributed back at some type of cross sector. This is happening in other states where there
are no sales tax jurisdictions . Sales tax is a nationwide issue . The Board of Governors and National
League of Cities are looking to the legislatures . We will be hearing more in 2000 .
Supervisor Valentino — We were trying to be careful through 1999 because we were scared about
what the impact on the assessment might be . Hopefully what we were told tonight is going to hold
out . The hard work of all the department heads has also helped . We all tried to narrow our budgets
down . It has been a cooperative effort on everyone ' s part to keep the numbers where they are .
Councilman Lesser — I would like to learn more about the budget . I would like a better understanding
of how the budget process works .
Agenda Item No . 12 — Resolutions to be Presented at the Association of Towns Year 2000
Training School & Annual Meeting.
Supervisor Valentino — The resolutions were phrased differently this year.
Councilwoman Russell — The paragraphs above the resolves are phrased differently. They do not
state the direction .
Councilwoman Grigorov — The international group that sets standards for the towns cannot impose
their language . There are trade organization rules .
Supervisor Valentino — In New York State there has been some movement in the State about taking
away some of our home rule rights for zoning and planning and moving them to the County . I think
that the Association of Towns is not looking to have that home rule taken away. The towns do not
want the State to take away our rights and giving them to the counties for them to do what they like .
A lot of the counties are not equipped to do so . They do not have the staff to deal with it .
TOWN BOARD MINUTES PAGE 32 FEBRUARY 7 , 200
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED --APPROVED
Councilwoman Russell - We do have the ability to willingly coordinate with other municipalitie
throughout the County. This sounds like they are reacting to something that would be imposed by
the State .
Supervisor Valentino - A few of our legislators sound as if they are in favor of that happening .
Mr. Kanter - Many times the State will come down with mandates for localities and not fund them .
Some of the smart growth legislation proposals are like that. Others do have monies available . I do
think that would be a good idea to express that in the resolution . Any programs they do decide to
impose should have money to back it up .
Supervisor Valentino - It does come across strongly at the Association of the Town meetings .
Resolution No. 17 = Association of Towns of the State of New York Year 2000 Resolutions.
BE IT RESOLVED, that the governing Town Board of the Town of Ithaca provisionally
approves the Association of Towns of the State of New York's Year 2000 resolutions as attached to
be presented for consideration at their Year 2000 Annual Training School and Annual Meeting to be
held February 20, 2000 through February 23, 2000 in New York City; and be it further
RESOLVED, the Town 's Delegate, Mary Russell and Alternate Delegate, Catherine Valenti
are hereby instructed to exercise discretion in voting on the said resolutions based upon a
information that may be provided during the floor discussions of the resolutions at the said Annual
Training School and Annual Meeting.
MOVED Councilman Klein, SECONDED Councilwoman Grigorov. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Agenda Item No 14 - Discuss Report Regarding Consultant to Provide Independent
Monitoring of the Cornell University Lake Source Cooling Project.
Mr. Kanter - We have not moved too far since the last meeting . We have made some contacts with
a number of people to try to find names of people who might be able to do this kind of consultant
work for the Town . I have been adding names to a list and have started to make contacts asking
potential consultants to send in their resumes or qualification statements . Once we collect enough of
them , we will go over the qualification statements . If there are several , we could call them in for
interviews . I have indicated to all of them that this is a fairly informal process . It does seem like
there are some good potentials . It is hard to find names in the local area of people who do not have
some connection to Cornell . We want to stay independent .
I have one qualification statement in so far.
TOWN BOARD MINUTES PAGE 33 FEBRUARY 7 , 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED APPROVED
ouncilwoman Grigorov — Are they individuals and groups ?
Mr. Kanter — Some are researchers or professors at some of the schools . We have a couple that we
found out about at Oswego State . We found out about some of the names through SUNY ESF .
Councilman Lesser — Do we know what we want to have monitored and what kind of system it will
take to monitor it ?
Mr. Kanter — It will be part of the process . It is hard to send out information because it is hard at this
point what we want them to look at .
Councilman Niederkorn — I think that the Cahill response to Councilwoman Russell was very helpful .
Councilwoman Russell — When they do develop criteria , they are going to put it out for a public
hearing .
Mr . Kanter — I am hoping that by the March meeting we will have a couple of names to bring back to
the board for consideration .
Agenda Item No. 15 — Southwest Area Development Study Environmental Impact Statement.
Mr . Kanter — We spent as much time as we could on this. There are technical studies on traffic ,
drainage , and visual analysis . We tried to highlight the impacts that would impact the Town . We did
not think it would be appropriate for the Town to be commenting on City issues . This has been
discussed with the Conservation Board . There are some additional comments before the board .
This will also be before the Planning Board on February 15th . Comments are due to the City
February 17th . We are hoping to incorporate comments from all the boards to give to the City.
Supervisor Valentino — Staff did a good job going through this and picking out the things that would
impact the Town .
Councilman Lesser — Traffic calming is something that we are going to have to deal with . Everyone
is pushing traffic elsewhere .
Mr. Kanter — It was a major mitigating measure that the City had in mind to relieve traffic in certain
neighborhoods . If you relieve traffic and have effective traffic calming , you are going to push it
elsewhere . If you are really not looking at reducing traffic , but shifting it , it will shift elsewhere .
Supervisor Valentino — They did not look beyond the boundaries of the City.
Councilwoman Russell — I thought that the comments about the water resources was very important .
Supervisor Valentino — We have heard from residents on traffic and water resources .
TOWN BOARD MINUTES PAGE 34 FEBRUARY 7 , 200
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED --APPROVED
Mr . Kanter — I thought that the additional comments on the visual resources from the Conservati
Board were very good .
Councilman Lesser — Are there any parts that you suggest that we read ?
Mr. Kanter — The traffic section is important . Some of the mitigation measures of the traffic would be
good to look at . The visual analysis is important . There is a long appendix in volume II that deals
with the visual resources . Susan Ritter looked at the water resources section . It does take some
technical abilities to be able to review.
Councilman Niederkorn — It will be interesting to see if they decide to not consider some of these .
We might not get the answers that we want .
Mr . Kanter — Some of the issues are easy to address . The land use and zoning in the surrounding
parts of the Town of Ithaca is easy to address . Traffic might be more difficult to add on areas of
study that they did not look at . How strictly or closely they follow their original scoping outline may
not have specifically included areas on Stone Quarry Road . I know the City is under a lot of pressure
for this development issue . My advice to them is to provide as much technical backing as they can .
We tried to do just what they asked for.
Councilman Klein — Will they be hiring a consultant?
Councilman Niederkorn — They usually hire a separate consultant to review the work of the oth
consultant .
Mr . Noteboom — We are going to take some traffic counts this spring before the students leave so we
have up to date traffic counts .
Councilwoman Russell — It might be appropriate to put in a positive statement about the Town of
Ithaca , as stated in our Comprehensive Plan , supporting the City development .
Councilwoman Grigorov — It would be if you want to come out in favor of the whole thing .
Councilman Klein — It is in favor of the development of the City.
Councilwoman Russell — It is in favor of the general concept of the City development .
Councilwoman Grigorov — Pointing it out at this point is supporting it .
Councilman Klein — I think that the comments are constructive criticism .
Councilwoman Grigorov — It might make the record more effective .
Mr. Kanter — We can re-word it .
TOWN BOARD MINUTES PAGE 35 FEBRUARY 7, 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED —APPROVED
Benda Item No. 17 — Consent Agenda .
Resolution No 's. 18 (a) - 18 (i) - Consent Agenda Items.
BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves
and/or adopts the resolutions for Consent Agenda Items No. 17(b) - 17(j) as presented. Consent
Agenda Item No. 17 (a) will be considered separately.
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
a. Town Board Minutes — 12/30/9991 /10/2000a
Supervisor Valentino — I would like to pull the minutes .
b. TOWN OF ITHACA WARRANTS.
Alft Resolution No. 18 (a) = Town of Ithaca Warrants.
WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board
for approval of payment; and
WHEREAS, the said vouchers have been audited for payment by the said Town Board; now
therefore be it
RESOLVED, that the governing Town Board hereby authorizes the payment of the said
vouchers in total for the amounts indicated.
Vouchers No. 1419- 1526
GENERAL FUND TOWNWIDE. $ 6996. 40
WATER FUND: $ 5585. 32
GENERAL FUND PART TOWN: $ 2797. 83
SEWER FUND: $ 4391 . 45
HIGHWAY FUND PART TOWN: $ 9496. 21
TOWN HALL CAPITAL PROJECT $ 43219. 30
FIRE PROECTION FUND $ 78723. 00
TOTAL $ 151209. 51
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
i
TOWN BOARD MINUTES PAGE 36 FEBRUARY 7 , 20
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED --APPROVED
-Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carri
Lnanimously.
c. BOLTON POINT WARRANTS .
Resolution No. 18 (b) or Bolton Point Warrants.
WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal
Water Commission have been presented to the governing Town Board for approval of payment, and
WHEREAS, the said vouchers have been audited for payment by the said Town Board; now,
therefore be it
RESOLVED, that the governing Town Board hereby authorizes the payment of the said
vouchers.
Voucher No. 1 - 63 $ 107, 985. 06
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, a
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carri
unanimously.
d. Bolton Point 1999 Year End Budget Transfers.
Resolution No 18 (c) on Southern Cayuga Lake Intermunicipal Water Commission Authorizing Fiscal
1999 Closing Budget Transfers.
WHEREAS, in the course of operation, the "Commission " overextended certain budget
appropriation lines in the course of business, and
WHEREAS, the "Commission " incurred the unbudgeted debt during actions taken to comply
with new Federal Regulations and promote planning for an integrated water system that would
include the Bolton Point Water System, the City of Ithaca, and Cornell University. The "Commission "
also obligated funds intended to update the Utility Billing and Accounting software programs, and
WHEREAS, the Management Staff reported to the "Commission " the status of those lines
during each monthly meeting, and
WHEREAS, Town Law requires that the appropriation line transfers take place prior to closing
the 1999 Budget, and
TOWN BOARD MINUTES PAGE 37 FEBRUARY 7 , 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED —APPROVED
WHEREAS, the Budget and Finance Committee has reviewed and discussed the balances
and supports the closing entries listed below, and feels comfortable that the fiscal 1999 Budget can
be closed without the use of contingency or unappropriated funds, now, therefore, be it
RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves,
authorizes and directs the Treasurer of the Southern Cayuga Lake Intermunicipal Water Commission
to make the following closing transfers totaling $78, 111 . 50 to the fiscal 1999 Budget.
DEBIT
SW8310. 202 Vehicles $24, 561 . 42
SW8310. 101 Administration - Personal Services $22, 322. 81
SW8210. 440 Miscellaneous $ 292. 68
SW8320. 101 Personal Services $ 146. 29
SW8330. 101 Production - Personal Services $ 1 , 291 . 82
SW8340. 201 Distribution - Equipment $ 61498, 16
SW8340. 101 Distribution - Personal Services $ 11173. 51
SW8330. 402 Production - Electric Power $ 19, 651 , 17
SW9010. 800 State Retirement $ 2, 173. 64
TOTAL: $78, 111 . 50
CREDIT
SW8310.201 Equipment $24, 561 . 42
SW8310. 405 Auditor/Attorney $ 5, 344. 23
SW8310. 406 Consultants $ 71971 , 26
SW8310. 411 Printing and Postage $ 9, 007. 30
SW8310. 410 Office Supplies $ 292. 68
SW6320. 102 E/M Overtime $ 146. 29
SW6330. 102 Production - Overtime $ 17291 . 82
SW8330.201 Production - Equipment $ 51971 . 45
SW8340. 412 Tools Equipment/Parts $ 526. 71
SW8340. 102 Distribution - Overtime $ 1 , 173. 51
SW8340. 402 Distribution Electric Power $ 14, 893. 92
SW6340. 403 Distribution - Natural Gas $ 41757. 25
SW9050. 800 Unemployment $ 2, 173. 64
TOTAL: $78, 111 . 50
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried unanimously.
e . Records Management Disposition Listing — See Attachment #160
i
TOWN BOARD MINUTES PAGE 38 FEBRUARY 7 , 200
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED --APPROVED
Resolution No 18 (d) - Records Management Disposition Listing.
WHEREAS, the Records Management Officer has determined that the attached listing of
outdated and duplicate copies of records are eligible for disposition according to the State Archives
and Records Administration (SARA), Records Retention and Disposition Schedule MU- 1 ; and
WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk), and the
Department Heads have reviewed and approved the disposition of the said records; now, therefore
be it
RESOLVED, the governing Town Board does hereby authorize and direct the Records
Management Officer to dispose of the records as described in the attached listing according to the
procedure developed by SARA.
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye,
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
f. Spring Leaf & Brush Pick Up Dates .
Resolution No 18 (e) - Spring Brush and Leaf Collection.
WHEREAS, the Highway Department provides yard refuse disposal services for the Town of
Ithaca residents; and
WHEREAS, twice annually the Highway Department will collect brush and leaves from
roadsides; now, therefore be it
RESOLVED, that the spring brush and leaf collection by the Highway Department will
commence on April 17, 2000, until finished.
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
g . Attendance Finger Lakes Building Official ' s Conference .
_Resolution No 18 (f) - Director of Building and Zonino Conference Attendance.
WHEREAS, Andrew Frost, Director of Building and Zoning has requested that he attendib
three-day conference entitled Finger Lakes Building Officials Association, Inc. 25th
Ann
TOWN BOARD MINUTES PAGE 39 FEBRUARY 7 , 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED -APPROVED
TOWN
Conference at the Rochester Marriott Thruway Hotel, New York from March 20 to March
237 2000 at a cost not to exceed $500. 00, and
WHEREAS, attendance at this seminar will be beneficial in the performance of Mr. Frost's
duties as Director of Building and Zoning. It is also a New York State requirement for continuing
49ducation and training, now, therefore be it
RESOLVED, that the Town of Ithaca Town Board hereby approves the attendance of Andrew
Frost at the said seminar at a cost not to exceed $500. 00, to be paid from Building/Zoning Account
No. B8010. 403,
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
h . Attendance NY Wetlands Forum.
Resolution No. 18 (g) = Approval for Planning Department Staff to Attend New York State Wetlands
ift Forum.
WHEREAS, attending conferences on environmental issues has proven to be a valuable
educational experience for the Town staff members, and
WHEREAS, the New York State Wetlands Forum, Inc. , Year 2000 Annual Meeting is on
March 30=31, in Binghamton, New York, and
WHEREAS, it will be beneficial to the Town to send a member of the Planning Department
staff to this conference, and
WHEREAS, the current Planning Department budget includes sufficient funds for this purpose,
now, therefore, be it
RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the attendance
of Susan Ritter, Environmental Planner, to the New York State Wetlands Forum, Inc. , Year 2000
Annual Meeting on March 30 31, 2000, at a cost not to exceed $250. 00, which includes registration
($75), lodging ($50), per diem meals (2 days @ $50), and other expenses, charged to Account
B8020. 403.
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye, Councilman Lesser, aye. Carried
unanimously.
TOWN BOARD MINUTES PAGE 40 FEBRUARY 7 , 200
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED -APPROVED
i . Attendance American Farmland Trust Conference.
Resolution No 18 (h) - Approval for Planning Department Staff and Town Board Member to Attend
American Farmland Trust Conference.
WHEREAS, attending conferences on various matters pertaining to planning, and land use
issues in the Town of Ithaca has proven to be a valuable educational tool for staff and elected and
appointed officials, and
WHEREAS, the American Farmland Trust will be holding a conference entitled "Purchase of
Agricultural Conservation Easements: Foundations for the Future ". April 9- 11 , 2000, in East Windsor,
New Jersey, and
WHEREAS, it would be beneficial to the Town to send a member of the Planning Department
staff and a member of the Town Board to this conference, and
WHEREAS, the Assistant Town Planner has been invited to speak on the efforts of the Town
of Ithaca to protect its agricultural land resources at one of the conference workshop sessions, and
WHEREAS, the current Planning Department budget includes sufficient funds for this purpos
now, therefore, be it
RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the attendant
of Councilwoman Mary Russell and Assistant Town Planner George Frantz to the American
Farmland Trust conference "Purchase of Agricultural Conservation Easements: Foundations for the
Future ", on April 9- 11 , 2000, at a cost not to exceed $ 1 , 150. 00, which includes registration, lodging,
and travel expenses to and from said conference, to be charged to Account B8020. 403.
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
i . Attendance New York State Town Clerks Association Annual Meeting .
Resolution No. 18 i - A roval of Attendance New York State Town Clerks Association Year
2000 Conference.
WHEREAS, the New York State Town Clerks Association will be holding their 18th Annual
Conference in Syracuse, New York on April 30 - May 3, 2000; and
TOWN BOARD MINUTES PAGE 41 FEBRUARY 7 , 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED —APPROVED
WHEREAS, the Town Clerk believes this conference will provide essential training and
information regarding the functions of the Town Clerk's office, including updates of any state law
changes associated with the duties and responsibilities of the said office; now, therefore, be it
RESOLVED, the governing Town Board does hereby approve the attendance of Joan Lent
Noteboom, Town Clerk, and Deputy Town Clerk, Debby Kelley at the referenced conference on April
30 - May 3, 2000, at Saratoga Springs, New York; and be it further
RESOLVED, the expenses for attendance at the said conference shall not exceed $ 1200. 00
for registration, lodging, meals, and travel to be charged to the General Fund, appropriation line
Town Clerk, Conferences/Mileage, A 1410. 410.
MOVED Councilwoman Russell, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
a . Town Board Minutes.
Supervisor Valentino — On page 13 of the December 30th minutes , we were talking about the
Recreation Partnership ,
Councilwoman Russell — The third paragraph from the bottom should read , "There is a proposal we
have been asked to consider to have the County step up and take more a role in the Cass Park Ice
Rink facility and to have the Town step up and take more of a role in the pool".
Supervisor Valentino — On page 14 , fourth paragraph from the bottom , last sentence should read ,
"This allows them to maximize their deduction " .
Page 10 of the January 10th minutes , second paragraph , the first sentence should read , "When Ms .
Mink called me , she talked specifically about how we plan for the sharing of taxes".
Page 19 , third paragraph , second sentence should read , "This will not happen until the spring
because the productive plants are closed" . We sent a letter to these gentlemen so that he would
clearly understand what is going to happen . I do not think that they are . going to be satisfied . I
wanted to make sure that they had in writing what we proposed to do .
Councilman Niederkorn — On page 25 , under Agenda Item No . 11 , should it be Jon Meigs? I do not
remember seeing his name before . Should it be Phil Zarriello?
Mrs . Noteboom — It is correct .
Councilwoman Russell — I wanted Attorney Barney to look at page 14 . It is where he says I am not
too worried about the liability on an emergency call . I think that he said more than that . I think that
a
TOWN BOARD MINUTES PAGE 42 FEBRUARY 7 , 200
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED —APPROVED
he said he was not worried about it because these gentlemen had come before the board a
expressed their discomfiture about it .
Attorney Barney — In the context of talking , the two gentlemen did not want us to change their
address . It should read , " Under the circumstances of these two gentlemen resisting the renumbering
of their homes , I am not too worried about the liability on an emergency call".
Mr . Kanter — On page 37 , there is a reference to Steve Stein . It should be Stuart Stein .
Supervisor Valentino — Mr. Stein and I have talked . Cornell is going to start having those meetings .
Councilman Klein — On the top of 36 , 1 stated , "At one point , I suggested that we consider them " . I
think that it should read , "At one point , Cornell suggested that we consider them " .
Resolution No. 19 - Town Board Minutes.
WHEREAS, the Town Clerk has presented the minutes for the year end close out meeting
held on December 30, 1999, and for the regular meeting held on January 10, 2000, to the governing
Town Board for their review and approval for filing; and
WHEREAS, the governing Town Board has reviewed the said minutes; now therefore, be it
RESOLVED, the governing Town Board does hereby approve for filing the minutes for t
yearend close out meeting held on December 30, 1999; and for the regular meeting held on January
10, 2000 as written with the clerical amendments discussed at this meeting.
MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted
as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Agenda Item No 18 — Report of Town Committees.
Councilman Niederkorn — The Codes and Ordinances Committee should review their schedule so
that we can make some progress at the next meeting .
Councilman Klein — I was ready to meet .
Mr . Kanter — I came to make sure that no one came .
Councilman Klein — We did miss the last meeting . We did tried to schedule a replacement meeting .
No one had common availability. We are tentatively scheduled for March 1 St
TOWN BOARD MINUTES PAGE 43 FEBRUARY 7 , 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED —APPROVED
r. Kanter - We will be meeting on February 16th . We are hoping to schedule a special meeting to
make up for the missed meeting .
Councilman Niederkorn - Does not the moratorium expire April 12th
Supervisor Valentino - Yes .
Councilman Niederkorn - Are you expecting to have anything to happen at that point?
Councilwoman Grigorov - We do not want to renew it .
Mrs . Noteboom - I have a meeting set up on February 25th to meet with the last two furniture
vendors . Supervisor Valentino has asked that the committee stay for a while after the presentation to
discuss where we are at and where we can go from here .
Supervisor Valentino - I was hoping that we could take a recommendation to the Town Board in
March . It fits the time limit . We need to order the furniture .
Agenda Item No. 19 - Review of Correspondence :
a. State of New York - Dept. of Transportation , Notice of Order.
b. Thomas J . Reimes , Ph . D. , Proposed DumpSite - VanOstrand Road .
c . Town of Danby - Resolution Promoting Local Control of Speed Limits on Local Roads .
Supervisor Valentino - There are three letters about the fill site . I was hoping to draft a letter that
would be appropriate to respond to the letters .
Councilman Klein - Will that be going before the Planning Board or will it be through engineering ?
Mr. Walker - Once receive an application for earth fill , then if it is over 25 yards it will go the Planning
Board before it goes to the Zoning Board of Appeals .
Councilwoman Russell - Were there minutes from the meeting that we had ? There was a lot of
information at that meeting .
Mr. Walker - Yes . There are minutes . Since that meeting the City has not provided any response .
Councilwoman Russell - We could make them aware of our process and give them a copy of the
minutes .
Supervisor Valentino - Could I get another copy of the minutes ?
Mr. Walker - Yes .
TOWN BOARD MINUTES PAGE 44 FEBRUARY 7 , 200
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED APPROVED
Mr . Noteboom — Do any of the letters say anything about the fill site that is in Newfield ?
Councilwoman Russell — No . Obviously the person who talked with them did not mention the fill site
in Newfield either.
Mr. Noteboom — Is there someway to address it ?
Councilwoman Russell — We can put it in our letter. Is the fill site visible from the trail ?
Mr. Walker — It is visible from the road . I do not think that it is as visible from the Finger Lakes Trail
because there is a hill in the way. The State owns 60 feet of the site .
Councilwoman Russell — Is that the reason it was shut down ?
Mr. Walker — I was there a month ago and it looked like some more stuff was being dumped .
Councilman Niederkorn — When I was reading these letters , I thought that the trail people were much
more concerned about our 33-acre adult entertainment site .
Councilman Klein — The other letter has to do with the Danby resolution on speed control . The Sta
will probably never give it up . It is probably not worth it .
Mr. Noteboom — I am not sure we want it .
Councilman Klein — We have met with Barry Stevens . His rational was that we would end up with a
patchwork of speed limits .
Supervisor Valentino — I think that the Town of Danby needs to research the resolution more . We
talked with Barry Stevens . We did try to pursue it to some extent . I do not think that we can do a
support resolution based on the information that we already have .
Attorney Barney — They did do some discussion . I do not think that we want to presume that
research was not done . The Town can write a letter stating that the Town has tried this before . At
this juncture the Town feels that not much would be gained .
Councilman Klein — We have not had the problems with subdivision . Sometimes we have asked for
reductions and they have given it to us .
Mr. Noteboom — I can see the pressure being applied to Town Boards to get speed limits reduced .
Supervisor Valentino — Did we get letters back turning down traffic reduction requests?
TOWN BOARD MINUTES PAGE 45 FEBRUARY 7 , 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED APPROVED
ouncilman Klein — They are putting a traffic light in at Route 13 and 13A. It has been there for
many years , but is effective January 2000 . There are four letters from DOT . One was putting a
traffic light at the intersection of Caldwell and Route 366 . The other was for 13 and 13A.
Agenda Item No. 20 — Approval for Town Engineer to Authorize Change Orders for
Construction at the New Town Hall .
Supervisor Valentino — We discussed this at Public Works . We decided that we could go up to
$5 , 000 on change orders .
Councilman Klein — I think for change orders involving prompt answers due to unforeseen field
conditions on checking with the Supervisor or Deputy Supervisor when available is appropriate .
Attorney Barney — Should it be a maximum of $5 , 000 per change order or per month ?
Supervisor Valentino — It should be per change order.
Councilman Klein — If they are tearing off the roof and there are some significant concealed condition
on the roof , then we should not stop the entire re- roofing project and waiting for Town Board
authorization on a change order. Mr. Walker needs to have our authority to do so .
Attorney Barney — There should be an overall maximum .
Councilman Klein — The main idea is for unforeseen circumstances .
Supervisor Valentino — Mr. Walker checks in with me everyday on the progress of Town Hall . I think
that we can keep it monitored . Mr. Carvill also watches the expenses .
Mr. Walker — I am conservative about what is in the contracts , what we expect the contractor to do ,
and what is the fault beyond the contract . I have had a couple discussions with our consultants that
suggested change orders . I do not think that is the way we want to go .
Attorney Barney — Whereas there are times when it is necessary to approve change orders speedily
to enable construction to continue rapidly in the Town Hall area . Whereas the Town Engineer is on
the job virtually everyday . Therefore be it resolved that the Town Engineer be authorized to issue
change orders on behalf of the Town up to a maximum of $5 , 000 per change order after consultation
with the Town Supervisor , or if she is absent , the Deputy Town Supervisor.
Councilman Klein — The board would still approve the final change order. It is the authorization to
perform the work .
Attorney Barney — The board would be committed .
Councilman Klein — If Mr . Walker approves it , we cannot withdraw it .
TOWN BOARD MINUTES PAGE 46 FEBRUARY 7 , 200
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED --APPROVED
Attorney Barney — The board is delegating the employee .
Mr. Walker — We could have a maximum of $5 , 000 per contract per month . There are four
contractors .
Councilman Niederkorn — Suppose that does not work? I do not see why we are tying our hands .
Attorney Barney — A $5 , 000 limit could be exceeded given the right situation . I think that Supervisor
Valentino is the checkpoint.
Supervisor Valentino — We do work with Mr. Carvill to keep track where we are at with the budget and
to see how many changes we have had . We ' communicate with each other.
Councilman Klein — Mr. Walker can use his discretion whether it would be a type of material change
order. Sometimes you run into a situation when it is the most logical way to do the change order. Mr.
Walker has people who monitor the contractors .
Mr. Walker — We are watching the contractors closely.
Resolution No. 20 - Authorization for Town En ineer to Approve Change Orders for the New To
Hall Renovation/Construction.
WHEREAS, there are time when it is necessary for Change Orders for the New Town H
Renovation/Construction to be made speedily to enable construction to continue in a rapid manner,
and
WHEREAS, the Town Engineer is on the New Town Hall job site daily and is aware of the
renovation/construction details; now, therefore be it
RESOLVED, the Town Board of the Town of Ithaca hereby authorizes the Town Engineer to
issue change orders on behalf of the Town during the New Town Hall Renovation/Construction up to
a maximum of $5, 000 per change order after consultation with the Town Supervisor, or if she is
absent, the Deputy Town Supervisor.
MOVED Councilman Lesser, SECONDED Councilman Niederkorn. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried unanimously.
Additional Agenda Item No 1 — Approval for Receiver of Taxes to Make Correction to the Year
2000 Town and County Tax Roll & Authorize Refund Related to the Said Correction .
Supervisor Valentino — Mr. Kanter gave me a memo about possible construction of a building
Baker Institute .
TOWN BOARD MINUTES PAGE 47 FEBRUARY 7 , 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED APPROVED
Mr. Kanter — They are coming in for a sketch plan discussion in March . We are not sure what it
consists of yet . It does sound like a large addition .
Supervisor Valentino — John Guttenberger called me . He was saying that Cornell would like to make
sure that they communicate with the neighborhoods . They would contact people of the neighborhood
associations and try to set up some meetings . They are also thinking about doing an open house
with tours of the facility to enable people to understand what goes on . I think that is a good idea . We
would be willing to participate in that .
Mrs. Noteboom — I received notification from the County that there were two clerical errors . One was
that they failed to do the combat disability exemption percentage from 40 to 80% , which resulted in
an over payment of $ 10 . 09 . The other tax bill was that a senior citizens exemption was
miscalculated .
In order for me to change the tax roll , I need board authorization and proper documentation from the
County.
Resolution No. 21 - Authorize Receiver of Taxes to Correct the Year 2000 Town and County Tax
Roll and Issue Refund to Edgar & Barbara Bredbenner.
WHEREAS, the Receiver of Taxes has been notified by the Tompkins County Finance
Department that a clerical error was made on the Year 2000 Town and County Tax Roll for the
property owned by Edgar & Barbara Bredbenner, 141 Honness Lane, Ithaca, Tax Parcel No. 58. -2-
39. 7, and
WHEREAS, the Tompkins County Director of Assessment investigated the clerical error and
found that Mr. Bredbenner's Combat Disability exemption percentage was never increased from 40 %
to 80 % per the documentation filed with the Department of Assessment, and
WHEREAS, this clerical error resulted in the tax bill associated with this property being $ 10. 09
more than it should have been so that a refund is due Mr. and Mrs. Bredbenner, and
WHEREAS, Mr. and Mrs. Bredbenner paid the incorrect tax bill in full on January 6, 2000;
now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca hereby directs the Receiver of Taxes to
correct the Year 2000 Town and County Tax Roll as required under Real Property Tax Law for the
Tax Parcel No. 58. -2-39. 7; and, be it further
RESOLVED, the Receiver of Taxes is hereby authorized and directed to issue a refund in the
amount of $ 10. 09 to Edgar & Barbara Bredbenner, 141 Honness Lane, Ithaca, for the overpayment
they made for their Year 2000 Tax Bill because of the said clerical error.
TOWN BOARD MINUTES PAGE 48 FEBRUARY 7, 200
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED APPROVED
MOVED Councilwoman Russell, SECONDED Councilman Niederkorn. A vote on the motion result
as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Resolution No. 22 - Authorizing Receiver of Taxes to Correct the Year 2000 Town and County Tax
Roll and Issue Refund to Edgar & Joyce TaAAen.
WHEREAS, the Receiver of Taxes has been notified by the Tompkins County Finance
Department that a clerical error was made on the Year 2000 Town and County Tax Roll for the
property owned by Edgar & Joyce Tappen, 330 Saranac Way, Ithaca, Tax Parcel No. 44. - 1 - 77; and
WHEREAS, the Tompkins County Director of Assessment investigated the clerical error and
found that the Senior Exemption was omitted, and that Mr. and Mrs. Tappen should have been
eligible for Senior 5 % for Town purposes only, and
WHEREAS, this clerical error resulted in the tax bill associated with this property being $5. 82
more than it should have been so that a refund is due Mr. and Mrs. Tappen; and
WHEREAS, Mr. and Mrs. Tappen paid the incorrect tax bill in full on January 19, 2000, no
therefore, be it
RESOLVED, the Town Board of the Town of Ithaca hereby directs the Receiver of Taxes to
correct the Year 2000 Town and County Tax Roll as required under Real Property Tax Law for the
Tax Parcel No. 44. - 1 - 77, and, be it further
RESOLVED, the Receiver of Taxes is hereby authorized and directed to issue a refund in the
amount of $5. 82 to Edgar & Joyce Tappen, 330 Saranac Way, Ithaca, for the overpayment they
made for their Year 2000 Tax Bill because of the said clerical error.
MOVED Councilman Niederkorn, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Additional Agenda Item No. 2 — EXECUTIVE SESSION .
Motion made by Councilwoman Russell , seconded by Councilman Lesser to enter into an Executive
Session to discuss a possible litigation . Carried unanimously. The Board entered Executive Session
at 9 : 30 p . m .
Motion made by Councilwoman Russell , seconded by Supervisor Valentino to resume regul
session . Carried unanimously. The Board resumed regular session at 9 : 48 p . m .
TOWN BOARD MINUTES PAGE 49 FEBRUARY 7 , 2000
APPROVED - APPROVED - APPROVED - MARCH 13, 2000 - APPROVED - APPROVED APPROVED
Agenda Item No. 20 — ADJOURNMENT.
As there was no further business to come before the Town Board , a motion was made by
Councilwoman Grigorov, seconded by Councilman Lesser to adjourn . Carried unanimously.
Supervisor Valentino adjourned the meeting at 9 : 49 p . m .
Respectfully submitted ,
Joan Lent Noteboom ,
Town Clerk
* NEXT REGULAR MEETING — March 13 , 2000 at 5 : 30 p . m .
** Minutes Transcribed by Carrie L. Coates .
i
TOWN OF ITHACA COURT
CLARENCE LARKIN , JUSTICE
126 E SENECA STREET , ITHACA NY 14850
January 24 , 2000
RE : YEARLY REPORT
TOWN OF ITHACA COURT
CLARENCE LARKIN , JUSTICE
Activity for my portion of the Town of Ithaca Court for 1999
is as follows :
Number of cases closed : 1915
Number of cases open : 2366
Arraignments for other Courts 76
Charges transferred to County Court 36
Total cases 4393
FINES AND FEES
Criminal , Motor Vehicle $ 117 , 910 . 00
Surcharges 37 , 615 . 00
Civil 203 . 00
Bail Poundage 337 . 50
Sent to State Comptroller : $ 156 , 065 . 50
Bail Received $ 38 , 500 . 00
ADDITIONAL ACTIVITIES
Arrest Warrants issued ; Search Warrants issued ; Orders of
Protection issued ; Conditional Discharges given ; Probation
given ; Jail terms given ; Bench Trials and Jury Trials held ;
Motion hearings ; Felony Hearings ; Dismissals ; Weddings ;
Arraignments for other Courts ; Small Claim Trials ;
Certificates of Dispositions Issued ; Summary Proceedings ;
Old Case Researching .
Respectfully ,
Clare e Larkin
Town Justice j
ATTACHMENT # 1
TOWN of ITHACA
TOWN COURT
126 EAST SENECA STREET
ITHACA, NEW YORK 14850
January 17 , 2000
Annual Report for Raymond Bordoni ' s Town of Ithaca Court for 1999
Cases :
Number of cases closed 913
Number of cases open 296
Arraignments for other courts 59
Charges transferred to County Court 11
Total cases 11279
Fines and Fees:
Criminal , Motor Vehicle $37 , 735 . 00
Surcharges $ 14 , 050 . 00
Civil , Cert. of Dispo . , Small Claims Court $ 370 . 00
Bail Poundage $ 193 . 75
Sent to State Comptroller $521278 . 75
Bail Received : $ 10 , 475 . 00
Additional Activities :
Probation given : Bench Trials held : Arraignments held : Dismissals
granted : Bail Monies returned : Motion Hearings held : Weddings
conducted : Arrest Warrants issued : Search Warrants issued : Orders of
Protection issued : Conditional Discharges given : Small Claim Court Trials
held : Certificates of Disposition issued : Restitution monies provided to
victims : Commitments for Imprisonment issued : Eviction Proceedings and
Hearings held : Former Judge Wallenbeck' s cases researched , bail monies
returned and restitution monies paid to victims .
Respectfully submitted ,
RAYMOND BORDONI
Town Justice Annrep99
ATTACHMENT # 2
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JOAN LENT NOTEBOOM
04� °F1r Town Clerk/Receiver of Taxes
Town of Ithaca
P, 126 E. Seneca Street
�� 04 Ithaca , NY 14850
(607) 273- 1721 , Fax (607) 273-5854
TOWN CLERK/RECEIVER OF TAXES/RECORDS MANAGEMENT OFFICER
1999 ANNUAL REPORT
( Presented to Town Board - February 7 , 2000 )
TOWN CLERK:
The Town Clerk's office performed all daily functions as prescribed by Town Law ,
General Municipal Law, and Public Officers Law throughout the year. Total collections
processed during the year, as reported at the January 10 , 2000 , Town Board meeting
were $ 18 , 953 . 85 .
Revisions to the process of collections of these fees were made in the last quarter of
the year with all other departments participating . The Town Clerk developed a
" Recommended Procedures for Transmittal Form Building/Zoning/Planning Application
and Review Fees" . The procedures were reviewed and revised by each Department
Head . Most fees collected through each department are now processed in the Town
Clerk' s office .
The transmittal form allows staff to mark the appropriate fee , account code , and
amount . The form is then given to the Town Clerk's office for processing with the
applicant paying the fee directly to the Town Clerk or Deputy Town Clerk . This new
process provides a more efficient method of collecting by producing a better audit trail ,
and increasing the security of monetary collections .
The Town Clerk with the review and assistance of the other Department Heads
developed the " Recommended Management Practices Affidavit of Postinq and
Publication Public Hearing and Legal Notices Town Board , Planninq Board Zoning
Board of Appeals" ; and the " Recommended Management Practices Adopted
Resolution Preparation Town Board , Planning Board , Zoning Board of Appeals" .
These practices outline the procedures staff use during the production of legal
notices , minutes and resolutions to insure legal requirements are met , and that these
documents are filed within the necessary time frame .
Deputy Carrie Coates assisted in the planning and development of these procedures
because of her knowledge of the practices of the Planning Board and Zoning Board of
Appeals . Ms . Coates also has been trained in the daily duties of the office as a result
of her promotion from Keyboard Specialist to Deputy Town Clerk .
ATTACHMENT # 3
Annual Report - 1999
Page 2 .
The reference manual of town , county and outside municipal boards and
committees was completed . The manual contains a complete listing of the
committee/board , the members names and addresses , term of office , and
administrative contact person . The manual will be updated as needed throughout each
year when resignations/appointments occur .
The Budget Officer and Town Clerk worked with Karen Coleman of the Tompkins
County Youth Bureau to finalize and revise the Youth Services Programs . Changes in
the method of receipt of aid from the county were made so the town receives the funds
directly from them rather than from the State of New York . This process eliminates
unnecessary administrative work , and allows the town to receive the aid more quickly .
Deputy Debby Kelley spent a great deal of time during the year "streamlining " many
daily processes in the office , such as dog licenses , marriage licenses , conservation
licenses , etc . She evaluated the paper work completed for each process and
developed many shorter methods for completing tasks . Many unnecessary steps were
eliminated creating a more effective and efficient process .
Mrs . Kelley also worked with the staff at the Southern Cayuga Lake Intermunicipal
Water Commission to develop and implement a better method of receiving and
accounting for water and sewer billings . Her suggestions related to the delinquents
added to the tax bills were well received and were implemented . Mrs . Kelley received
additional training to assist in the Accounting Department when needed .
The Town Clerk and Deputy Debby Kelley attended the New York State Town
Clerk's Association Annual Conference on April 25-28 , 1999 in Syracuse . Training
sessions by the following departments and about the following topics included :
Department of Environmental Conservation ( Hunting/Fishing Licenses)
Department of Agriculture and Markets ( Dogs)
"Are You Ready for the Year 20007 '
" Basics of Tax Collection "
Department of Health (Vital Records - Marriage Licenses )
" Fraudulent Identification , How to Tell the Real Thing "
Department of State ( Committee on Open Government)
" Raffles , Games of Chance , and Bingo Licenses"
"The Polished Professional "
" Managing to Have Fun "
The Town Clerk and Deputy Town Clerk's attended several other training sessions
during the year, including those associated with computers and records management .
Annual Report - 1999
Page 3 .
Information was compiled and meetings were held with vendors to review plans and
designs of furniture for the New Town Hall . The committee will conduct second
interviews and make their selection of vendor during the first few months of the year
2000 .
The DeWitt Historical Society held an exhibit "Celebrating the Towns of Tompkins
County" beginning October 8 , 1999 . The Town of Ithaca 's exhibit highlighted historical
information about each of the town 's " hills" . Events that shaped our community and our
community's response to societal trends since its incorporation in 1821 were described
and shown through artifacts and documents .
TAX COLLECTION:
The final report for the collection of the 1999 Real Property Taxes was presented to
the Town Board on July 12 , 1999 . A brief summary follows :
Total Tax Bills on Warrant 5 , 124 Total Tax Bills Processed : 4 , 886
Total Collections : $61959 , 978 . 50
Total Town Warrant : $ 32816 , 978 . 51
Total " In Lieu of Tax" - General Fund : $ 41005 . 65
Total " In Lieu of Tax" - Fire Protection : $ 81076 . 21
Meetings were held with staff of the Tompkins County Assessment Office to review
methods of preparing the tax roll , tax bills , water/sewer unit charges , escrow account
changes , name/address changes , and water/sewer assessments on state properties .
Better communication produced mutual agreement as to how some of the processes
could be better managed . These new methods were utilized during the preparation of
the Year 2000 Tax Billings .
RECORDS MANAGEMENT:
The Records Management Advisory Board completed the " Records Management
Electronic Media Systems Use Policy and User Agreement" , and the Town Board
adopted it at their April 12th meeting .
Suzanne Etherington , SARA Region 6 District Representative presented a " Basic
File Management Workshop " for staff on April 20th . The town hosted a SARA
sponsored Microsoft Access 97 ' Users Group in September to create a forum of
support with other municipalities in using this application . The Town is exploring this
application for indexing minutes , records inventories , and its relation to Geographic
Information Systems applications .
Annual Report - 1999
Page 4 .
Correspondence of several Town Supervisor's , Town Clerk's , and Highway
Superintendent's were reviewed and placed in archival folders according to subject
beginning with the term of Supervisor Harry Gordan in 1942 . Trends and issues of the
town are easily identified because of this system .
The Town received $22 , 500 from the State Education Department for the Inactive
Storage Grant to purchase the steel gauge shelving and other related equipment to
build the Records Management Center in the New Town Hall .
All departments reviewed and prepared outdated records for disposition throughout
the year. Listings of these records were presented to the Town Board for approval of
disposition .
Several boxes of historical records were sorted by the Town Clerk for classification .
These records included original petitions for items such as water, sewer, lighting
districts , and road name changes . Many records dated back to the early 1920 's . The
petitions for lighting districts were not for the placement of "street lights" as they are
today . The petitions requested installation of electric power poles along roads so
property owners could have electricity connected to their homes .
The Records Management Advisory Board met several times during the year and
reviewed and discussed such items as the following :
The DeWitt Historical Society exhibit for the Town of Ithaca
Town of Ithaca Web Site
Exit interviews with employees . Should they include Records Management
issues ?
Records Management in relation to terminated employees .
Creation of databases and their impact on other departments , and the benefits of
using similar construction of these databases .
The State of New York " Electronic Signatures and Records Act" - Is the Town of
Ithaca policy in alignment with the new legislation ?
Respectfully submitted ,
Joan Lent Noteboom
Town Clerk/Receiver of Taxes
Records Management Officer
OF I T,�
PPPP 99 TOWN OF ITHACA
1821 126 EAST SENECA STREET , ITHACA , N . Y. 14850
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TOWN CLERK 2731721 HIGHWAY 273-1656 PARKS 273480 ENGINEERING 2731747 PLANNING 2731747 ZONING 2731783
FAX (607) 273-1704
Memorandum Agenda item:
' �
DATE : January 25, 2000
TO: Joan Lent Noteboom
FROM : Lisa B. Titti
CC: Town Board
RE : 1999-Year End Report
Proiects Completed per 1999 Project Goals
1 : Town Hall and Highway Department computer hardware and software
Y2K Compliance.
2 : Established timely back up and storage procedures for paper and
electronic records.
3 : PC Maintenance including by not limited to:
Anti Virus updates
Hard drive maintenance.
Upgrades to hardware and applications
4 : Established Town wide Central Data Processing budget.
5: Completed Records Management Electronic Media Systems Use Policy
and User Agreement through the Records Management Advisory Board ,
6: Inventories of equipment, inactive records.
7 : Completed software inventory and licensure status .
8 : Disposal of surplus hardware in attic.
9: Secured $22, 500 SARA Inactive Records grant for new Record
Management Center,
10 : Completed Peer to Peer Networking of P . E . Z. circuit
11 : Network Design
i
Agenda Item 10
TOWN OF 1THACA
Highway Department
1999 Aruzual Report
In 1999 the Highway Department was restructured following a departmental study that
resulted in several personnel changes . The purpose of this reorganization was to
develop a team structure whereby we can staff three crews, assign tasks more efficiently
and to be able to accomplish more work simultaneously . This allows us to undertake
major projects without cutting back on our regular maintenance . From this study, three
new positions were developed — two Working Supervisors and one Auto Mechanic
Assistant. The Working Supervisor positions were filled from within (both were Motor
Equipment Operators) . Donald (Mike) Beach was hired as our Auto Mechanic
Assistant . We now have one Highway Superintendent, one Deputy Highway
Superintendent, one Parks Manager, one Water and Sewer Maintenance Supervisor,
one Administrative Assistant, three Working Supervisors, three Heavy Equipment
Operators, six Motor Equipment Operators, three Laborers, one Auto Mechanic, one
Auto Mechanic Assistant, and one Engineering Technician.
Some minor changes to the Highway facility were made, including some improvements
to our cold storage sheds, and we put in a sawdust collection system in the wood shop .
We still have several issues that need to be addressed . We continue to have problems
with the office machinery due to the amount of dust that is generated inside and out of
the building. We continue to have problems with the photocopier from dust that
collects on the irmer parts and will not allow the paper to feed through. We continue to
have problems with the computer mice due to dust and the insides of the machines are
extremely dirty . We need to continue working on upgrades to the Highway facility in
2000 .
Ken Seamon, Laborer, left employment with the Town in 1999 . Matt Lincoln was hired
to fill the empty Laborer position.
We hired three suin ner workers this year — one to work specifically on roadside and
sewer and waterline easement mowing. We will continue to assess these positions from
year to year .
The Town purchased a 1999 loader, a 1999 excavator, a 1999 single axle truck, and
several other smaller pieces of equipment.
The Town accepted a new road in the Saponi Meadows sub-division off Seven Mile
Drive . The road name is Peachtree Lane . Several houses have been built since the
acceptance of the road . The road is . 23 miles long .
ATTACHMENT # 4
Agenda Item 10
The Highway Department continues to expand our information technology system. We
have a computer program that allows us to track the material costs, personnel hours,
and equipment hours on each project we complete and each task we undertake . This
has proved very useful in charging other entities for the Town' s time . This has also
allowed us to track time the Town spends working with other municipalities . The
program puts each " work order" in the appropriate road, sign, hydrant, park, and trail
field . This allows the Town to monitor the maintenance of each road, sign, hydrant,
park, and trail . In the Year 2000, we will continue entering data so we can track catch
basins, culvert pipes, water valves, and street lighting districts .
Some of the major projects include :
Saranac Way was repaved and new drainage structures were installed .
Inspection of painting at Christopher Circle and Pine Tree water tanks .
Inspection of water line replacement on Warren Road .
Forest Home Drive was repaved and new drainage structures were installed . A
retaining wall was erected on Forest Home Drive to stabilize a steep bank .
Inspection of water line to Linderman Creek Housing project.
Started building Iacovelli Park by putting in fill and clearing brush for a walking
path .
Caldwell Road (near Route 366) was reconstructed and new drainage structures
installed . This project was done with the cooperation with Cornell University .
Coddington Road Community Center parking lot was expanded to better serve the
public' s use of the facility . Drainage problems in the area were corrected at that
time .
We began a storm water management project on Park Lane . We started at the Six
Mile Creek Winery on Route 79 . This included a road cut at the bottom of Park
Lane . This project will continue in the Year 2000 .
We started work on a catch basin/ culvert pipe inventory . This will continue in the
Year 2000 . We are developing " as-built" drawings of all new projects .
On-going regular and preventive maintenance included :
i'
Park and trail clean ups and repairs
Play structure sealing and park furniture staining
Park and trail mowing
Water break repairs and lawn restorations
Water hydrant replacements
Brush and tree removal
Roadside and easement mowing
Five culvert pipes were replaced for homeowners
Cleaning and repairs of sewer lines
Shoulders on numerous roads were improved
Ditches were cleaned and maintained .
1999 TOTAL HOURS WORKED FOR HIGHWAY DEPARTMENT
Regular OT
Water 3564 . 50 Water 661 . 00
Parks 5746 . 00 Parks 9 . 50
Water Admin . 362 . 00 Water Admin . 0 . 00
Sewer Admin. 306 . 00 Sewer Admin . 1 . 00 i
General Repairs 15990 . 00 General Repairs 105 . 25
Sewer 2051 . 00 Sewer 219 . 50
Perm. Impv . 7091 . 50 Perm. Impv . 180 . 50
Machinery 2927. 00 Machinery 66 . 25
Br & Weeds 3064 . 50 Br & Weeds 21 . 25
Snow Removal 2565 . 00 Snow Removal 1661 . 00
,
1999 Work Hours for Highway
i
Snow Removal Parks
i --
Br & Weeds 6 % Mater j 13 %
7 % _
Water Admin .
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11 8 /° 1 %
Machinery
Se4ver Admin.
O-•
Perm. Impv . 1 /O
16 %
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Sewer General Repairs
5 % 36 %
_ — I
1999 Overtime for Highway j
' Parks
0 %
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Sewer Admin. j
Water � p % � I
23 % \ 1
Water Admin.
0
' /0
�.., General Repairs
Snow Removal 4 %
56 % - - Sewer
Br & Weeds 1 \
1 % 1`'lachinery Perm . Impv .
2 % 6 %
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General Repair rcnular hours inlcudes all fringe hours off. 2/ 2/ 00 i
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1997 1998 1999 OT 1997 OT 1998 OT1999
Water 3 % 5 % 8 % 9 % 11 % 23 %
General Repairs 35 % 31 % 36 % 6 % 5 % 4 %
Sewer 2 % 2 % 5 % 1 % 2 % 8 %
Perm . Impv . 23 % 33 % 16 % 7 % 15 % 6 %
Machinery 12 % 8 % 7 % 7 % 4 % 2 %
Br & Weeds 9 % 5 % 7 % 0 % 2 % 1 %
Snow Removal 6 % 4 % 6 % 70 % 61 % 56 %
Water Admin . 1 % 1 % 1 %
Sewer Admin . 1 % 1 % 1 %
Parks 8 % 10 % 13 %
Comparision of Regular Highway Work
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Town Engineer' s 1999 Annual Report
to the Town Board
1999 was another busy year for the Town Engineering Department with a continued
emphasis on maintaining strong engineering support for town programs and facilities.
The Town Engineers staff at the beginning of 1999 totals 6, including the Town Engineer;
Creig Hebdon, Assistant Town Engineer; Chuck White, Civil Engineer; Wayne Sincebaugh, Water
and Sewer Maintenance Supervisor; Craig Ballard, Engineering Technician; and Mary Bryant
Secretary . Along with maintenance of the water and sewer facilities the Engineering department
provides Technical support to all other departments.
WATER SYSTEM MANAGEMENT
The Town Engineer has continued to work with the City Engineer and SCLIWC member
municipal engineers on the engineering evaluation of the entire water infrastructure for the area.
The Intermunicipal Water System Committee developed the plan to combine the S . C . L . I . W. C .
(Bolton Point) water system, the City of Ithaca Water System and the Cornell University Water
system into an integrated water supply system . Water production, including transmission to the
individual distribution systems; would be provided by the integrated system. Each municipality
and Cornell would continue to be responsible for their own distribution systems:
The draft agreement, based on the current Bolton point Agreement, was completed in 1999
and is under final review by the Commission and the City committee members . The Agreement
will be brought to the Municipal Boards early in 2000 .
Two steel water storage tanks were cleaned and the exteriors painted and the interiors
coated for a total contract cost of $67,950. The tanks painted were the Christopher Circle tank and
the Pine Tree Road tank.
Two water main projects were completed in 1999 . Construction of 1200 feet of water main
on Mecklenburg Road was completed as an infill project between Westhaven Road and the City of
Ithaca line to serve properties on Mecklenburg Road and to provide a reinforcing loop for the West
Hill water distribution system. The Warren Road Water Main Replacement project was completed.
This project replaced a 40-year-old cast iron water main with a history of many water main breaks.
ATTACHMENT #5
i
TOWN ENGINEER' S ANNUAL REPORT FOR 1999 PAGE 2
During 1999 Town crews accomplished significant repair and maintenance work on the
Town water distribution system . Work completed included :
• Mowing of water main ROW' s including the SCLIWC transmission main
• Installation of security fencing at the Pine Tree Road Water Tank
• Repair of 10 water main breaks in the Northeast
• Repair of 5 water main breaks on East Hill
• Repair of 4 water main breaks on South Hill
• Repair of 1 water main break on East Shore Drive .
• Repair of 1 water main break in Village of Lansing (charged to the Village)
• Repair of 3 water main breaks in the Town of Dryden (Charged to Dryden)
• Replacement of 6 fire hydrants
REGIONAL SANITARY SEWAGE TREATMENT
The Town of Ithaca is a partner with The City of Ithaca and the Town of Dryden in the
ownership and operation of the Ithaca Area Waste Water Treatment Faciliy. Sanitary sewage
generated in the Town exclusive of the Northeast Ithaca Area and the Village of Cayuga Heights is
treated in this facility .
The plant improvements to increase the rated capacity of the plant from 10 Million Gallons
Per Day (MGD) to 13 MGD were completed during 1999 . The permit modification has been
submitted to NYSDEC and is currently under review.
The Intermunicipal sewer study group is continued to work on development of an
implementation plan to determine the most efficient way to divert flow from the VCH plant to the
IAWWTF to release capacity to the Town of Lansing and the Village of Lansing. Final plans and
agreements have not been reached at this time, but it is hoped that an agreement can be completed
in 2000 .
The Town Engineer has continued to work with the City of Ithaca and Town of Dryden to
develop an operation and maintenance plan for the jointly used trunk sewers that serve all three
parties . These sewer lines are primarily in the City and a capital improvement plan is also being
developed.
TOWN ENGINEER' S ANNUAL REPORT FOR 1999 PAGE 3
SANITARY SEWER SYSTEM MANAGEMENT
The Northeast sewer system, which is served by the Village of Cayuga Heights WWTP,
continued to be monitored during 1999 . The planned replacement of the Warren Road sewer was
put off for a year to investigate a relining program to resolve infiltration problems. The size of the
sewer line is more than adequate for the sewage flows anticipated in the area, and slip lining is an
alternative, which is much less disruptive to properties along the sewer line . The monitoring of
flows to evaluate infiltration and inflow problems in the Town of Ithaca that was begun in 1997
continued through 1998 and is also planned for 1999 . This work is being done in cooperation with
the Village of Cayuga Heights. Flow data, which is needed for reports requested by NYSDEC, is
being provided to the Village on a monthly basis .
During 1999 repair and maintenance work on the Town sewer system by Town crews
continued. Crews repaired manholes and completed marking of manholes on the Slaterville Road
sewer Line. Manholes were also located and marked in the Northeast and on West Hill . The Own
crews are marking manholes with posts and green reflective plates. Where the manholes are
located in yards the town has been marking them with bluebird nesting boxes on cedar posts.
Marking of manholes is important to aid crews doingtemergency sewer cleaning in locating them
during the rught .or with snow cover.
SPECIAL DISTRICT BENEFIT ASSESSMENT
The Water and Sewer Benefit Assessment Formula revised for the 1999 tax roll resulted in
very few complaints from residents . The roll is being checked and finalized on schedule for the
March tax status dates for inclusion on the tentative Tax Roll . Residents have the opportunity to
contest the assessments at the "Tax grievance day .
STORMWATER MANAGEMENT
Development of the Town wide watershed evaluation is continuing . Base maps were
developed utilizing the digital planimetric map .
Processing of the field data and development of the watershed model for the Northeast
Ithaca area continued during 1999 . The preliminary model was used to develop the plans for the
Warren Road drainage improvements that were partially incorporated into the work done by the
County . A preliminary evaluation of the data and watershed analysis indicates that infrastructure
improvements for storm water management will be primarily capacity improvements for the
existing road drainage system. Some storm water detention may be recommended prior to
additional development of the area. Prior to finalization of a storm water management plan of work
for the Northeast area, the Town Board will review the draft plans and the public will have an
opportunity to review the plan .
r
TOWN ENGINEER' S ANNUAL REPORT FOR 1999 PAGE 4
DEVELOPMENT REVIEW
Several Town of Ithaca subdivision projects requiring Engineering Staff compliance review
were active during 1998 .
The Sterling House/Sterling Cottage project on the Perry Farm, Trumansburg Road was
completed and is a good example of a well-designed project that was constructed well also .
The Linderman Creek Apartments project on Mecklenburg Road was the major site
development project in the Town of Ithaca during 1999. Sediment and erosion controls were
installed and the earthwork portion of the project, including the storm water detention pond, was
very well implemented . Rough grading of the project was completed by the end of the construction
season and much of the final grading and vegetative treatment of the site was completed. Final
landscaping around the buildings will be completed in the spring.
TOWN HILL FACILITIES
Final design and construction documents for the Town facilities were completed during
1999 and .the project was put out to bid with award of the. construction contracts approved at the
December. 1999 board meeting. ti
TOWN ENGINEER' S ANNUAL REPORT FOR 1999 PAGE 5
EARTH FILL PERMITS
Earth fill permits are required for excavation or fill placement in excess of 50 CY per year
on parcels in the Town of Ithaca unless the project has received a building permit or other Town
approval . The Town Engineer issues permits administratively if the volume is less than 250 CY and
the Board of Zoning Appeals issues the. permits for larger projects. If a project exceeds 2500 CY of
excavation or fill a Planning Board review and recommendation is required. Six earth fill permits
were issued during 1999 :
99- 1 Cornell University REM Facility, Pine Tree Road
An earth fill permit for up to 250 CY of clean fill to modify existing shallow ponds for
wetland plant propagation and research .
99-2 701 Elmira Road, 136 Compton Road,
An earth fill permit for up to 250 CY of clean fill to regrade site and fill depressions .
991-3 Cornell University Plantations, Rte. 366
An earth fill permit for approximately 225 CY of excavated soilrmixed with compost. to
improve planting beds.
99-4 823 Elmira Road
An excavation and fill permit to allow removal of approximately 250 CY of silt and organic
material from an existing pond. Spoil to be spread on adjacent gravelly farmland as soil
amendment.
99-5 Cornell Plantations, Emerson Field, 1 Plantation Road
Excavation and fill of approximately 150 CY of material to construct improvements to the
Winter Garden.
99-6 163 Iradell Road
Placement of approximately 200 CY of fill material from county ditch cleaning operations
to raise and existing driveway .
ENG"ANNAEP
Agenda # 10 .
TOWN OF ITHACA PLANNING DEPARTMENT
ANNUAL REPORT FOR 1999
DEVELOPMENT REVIEW
A major portion of Planning Department time was spent in support of the activities of the
Planning Board in the review of subdivisions, site plans, special approvals, recommendations to
the Town Board, and other planning activities. A "Summary of Town of Ithaca Planning Board
Actions - 1999" is attached to this report. The Planning Board approved a total of 46 actions
during 1999, including 8 preliminary and final subdivision approvals, 28 preliminary and final
site plan approvals, 4 sketch plan reviews, 5 recommendations to the Town Board or Zoning
Board of Appeals, and 1 modification of previous conditions. In addition, there were 11
recommendations to the Zoning Board of Appeals for Special Approval, and 1 Special Approval
granted by the Planning Board, which were concurrent with site plan approvals.
Pending development anticipated as a result of the final approvals granted by the Planning
Board in 1999 include: 5 new residential building lots, 84 new dwelling units (at Summerhill
Apartments — Phase 2), 2,820 + / - square feet of new retail commercial space (Burger King),
4,860 + / - square feet of converted / renovated retail or office space; 16,400+ / - square feet of
additional institutional space (15,000 sq. ft. at First Assembly of God Church and 1 ,400 sq. ft.
addition at Coddington Road Community Center), and 17,189 + / - square feet of new
educational facilities (3,044 + / - sq. ft. at Montessori Middle School, 1 ,820 + /- sq. ft. at Ithaca
College, and 12,325 + /- sq. ft. at Cornell University) .
In addition, although not reflected in the above summary because no approvals were granted in
1999, significant staff and Planning Board review time were spent on Cornell University's North
Campus Residential Initiative proposal, including review of the Environmental Impact
Statement and a recommendation to the Town Board regarding the proposed rezoning of the
project site off of Pleasant Grove Road. The Town Board approved the rezoning from MR
Multiple Residence to R-30 Residence at their December 13, 1999 meeting.
A summary of "Development Review Accounting for 1999 " is also attached to this report. The
attached spreadsheet provides an overview of application and development review fees
collected in 1999, as well as a summary of all projects open and / or closed in 1999.
In addition, the Planning staff has prepared a summary of growth in the Town of Ithaca during
the 1990's, based on building permits issued (attached at end of Annual Report). This will
provide an interesting benchmark for comparing Census 2000 population counts when they
become available.
Significant Planning staff time was also spent on the following specific projects:
ATTACHMENT # 6
PEZ Meetings: The Planning, Engineering, Zoning and Highway Departments continued to
meet in 1999 on an irregular basis to coordinate development reviews and compliance issues . I
Zoning Board SEOR Reviews: The Planning Department staff prepared 22 SEQR (State
Environmental Quality Review Act) reviews in 1999, including Environmental Assessment
Forms and staff recommendations on environmental impact for the Zoning Board of Appeals on
area and use variances and special approvals.
Town Board SEOR Reviews : Staff prepared 9 SEQR reviews in 1999 for local laws and other
Town Board actions.
PARK, RECREATION AND OPEN SPACE PLAN IMPLEMENTATION
„-::
Subsequent to the Town Board's adoption of the updated Town of Ithaca Park, Recreation and
Open Space Plan on December 8, 1997, and the final Executive Summary of the Plan that was
published by the Planning Department in early 1998, the Planning Department prepared a final
report of the complete Plan, and distributed it to interested agencies and organizations .
Progress was made on implementation of plan elements, including the following:
Purchase of Development Rights (PDR) Program: Planning staff assembled a draft PDR
program manual, which included recommendations for the Town Board' s consideration
regarding elements of a PDR program. After reviewing the draft with the Town Board and
Agriculture Committee, the Town Board adopted the "Policies and Procedures Manual" for the
Town of Ithaca Agricultural Land Preservation Program on July 12, 1999.
The Town Board authorized the Planning staff to hire an appraiser to conduct appraisals of two
farm properties, the owners of which had expressed interest in the PDR program. After
receiving results of the appraisals, which came in lower than expected, staff was authorized to
obtain an amended appraisal, factoring different assumptions of how the agricultural easement
would work. Staff will continue to work on this into 2000.
The Town Board authorized additional funds to be placed in the Parks and Open Space Reserve
Account, which has just over $80,000 as of the end of 1999.
CONSERVATION BOARD
The Planning Department provided regular staff support to the Conservation Board during
1999 . Staff attended Conservation Board meetings and provided support to the Envirom-nental
Review Committee. In addition, the Planning worked with the Conservation g p
Board on the following initiatives:
South Hill Swamp Report and Proposed Conservation Zone: The Conservation Board and
Planning staff completed the South Hill Swamp Report, which includes natural resource
information and analysis of the South Hill area around the swam p, and recommendations
regarding preservation, including the establishment of a Conservation zone. The report was
2
forwarded to the Town Board and Codes and Ordinances Committee for consideration . It
should be noted that the Conservation Board received an award from the NYS Association of
Conservation Officials at the 1999 Conference on the Environment for the South Hill Swamp
Report. Upon review, the Town Board and COC asked the Conservation Board to provide
recommendations for consideration of additional areas for a proposed South Hill Conservation
Zone. The Conservation Board then provided additional recommendations regarding the
addition of the remaining portion of a property partially in the Six Mile Creek Conservation
District and buffer lands along the eastern border of Buttermilk Falls State Park. [See reports
under Codes and Ordinances Committee and Ithaca College Master Plan for follow-up
descriptions . ]
Exterior Lighting Guidelines: At the request of the Conservation Board, Planning staff prepared
a draft Outdoor Lighting Ordinance to control potential impacts of lighting. The Conservation
Board reviewed the draft and forwarded it to the Codes and Ordinances Committee with a
recommendation to consider adoption.
Six Mile Creek Riparian Buffers Partnership: The Conservation Board has had discussions with
representatives of the City of Ithaca Environmental Laboratories, who have initiated formation
of the Six Mile Creek Riparian Buffers Partnership and have asked for participation by the
Conservation Board. The Riparian Buffers Partnership has been initiated to address the
impaired conditions of Six Mile Creek through implementation of projects aimed at stream
corridor restoration and buffer zone management. The Partnership provides an informal forum
to discuss issues relating to the Six Mile Creek watershed. Starting in 2000, the Conservation
Board will participate with the Partnership on behalf of the Town of Ithaca by selecting a
member to attend meetings, perhaps along with the Town's Environmental Planner, and will
report back to the Conservation Board and Town Board on the progress of the Partnership .
CODES AND ORDINANCES COMMITTEE
The Planning Department assisted the Codes and Ordinances Committee with several
important initiatives in 1999.
Zoning Ordinance Revision: The Codes and Ordinances Committee made additional progress
in 1999 in a comprehensive review of the current Zoning Ordinance to determine where
revisions may be appropriate, especially in light of the Comprehensive Plan that was adopted in
1993 . Based upon the proposed Table of Contents for the Zoning Ordinance revisions, COC has
re-drafted and reviewed all sections of the ZO (except for the Flood Damage Protection Law,
which the Committee agreed to handle separately ). Significant time was spent during 1999 on
revising certain chapters (e. g. , Agricultural Zone, Conservation Zone). All revised text has been
assembled into a draft, dated Sept. 15, 1999, which needs a final review by the Committee.
Attention was also focused on the proposed South Hill Conservation Zone, for which COC
sponsored a public information meeting on June 30, 1999.
Attention was also given to a nine month moratorium on drive-through and large-scale
businesses and gas stations, which was adopted by the Town Board in July 1999 and will expire
on April 12, 2000. As a result of the moratorium, COC set up a subcommittee to gather
3
information and come back to the Committee with suggestions on how to approach commercial Ida
zoning in the Town. Suggested Zoning text revisions, a proposed use table and possible on
commercial zone map changes were suggested by the subcommittee and discussed with the
Committee. Progress was also made on other recommended Zoning map revisions. Planning 119
staff assembled a series of GIS maps and a summary outline showing possible map changes.
Water Resources Protection Ordinance: The Water Resources Ordinance Committee (WROC)
that was established as a subcommittee of COC to provide recommendations regarding
stormwater management and stream corridor protection in the Town completed their work and
forwarded a draft ordinance to COC for consideration. Significant time was also spent by COC
on reviewing the draft Water Resources Protection Ordinance and stormwater management
regulations, which may be either incorporated into the Zoning Ordinance, or handled as a
separate ordinance.
ITHACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL (ITCTC)
The Director of Planning serves on the ITCTC Planning Committee and attended bi-monthly
meetings in 1999. The following were significant accomplishments in 1999.
Northeast Subarea Transportation Study (NESTS): The Director of Planning participated in both
the Working Group and Client Committee as a technical advisor through 1999. The final report
of the NESTS Working Group was completed and distributed to the Client Committee at a joint
meeting of the Working Group and Client Committee on July 29, 1999. Highlights of the final
report and recommendations include: (1 ) enhanced transit service with peripheral park-and-
ride lots; (2) an expanded bicycle facility network; (3) initiation of design / feasibility studies to
identify locations for several new roadway corridors to reduce traffic in existing neighborhoods; .
(4) referral of localized problems (e.g., specific intersection improvements, bus pulloffs, etc. ) to
municipalities for implementation of solutions; (5 ) implementation of selected improvements,
such as traffic calming measures in neighborhoods; (6) livability principles to be implemented
on a regional scale; and (7) initiation of a countywide freight movement study. The report was
forwarded to and accepted by the ITCTC Policy Committee for consideration . The Policy
Committee set up a subcommittee to pursue the enhanced transit recommendations of the
study . A report regarding costs and other considerations should be available in early 2000.
Copies of the Working Group' s report are available upon request through the Planning
Department or ITCTC.
TOWN OF ITHACA/CORNELL UNIVERSITY TRANSPORTATION COMMITTEE
The Committee met twice during 1999, and continued discussions and recommendations
regarding transportation issues relating to areas in and around Cornell University's Precinct 7.
Priorities focused on studying ways to provide safe and efficient bicycle and pedestrian routes,
improving safety and circulation on some of the area roads, and establishing better coordination
and communication among the various transportation related groups with potential interests in
this area. Specific discussion items included an update on the Cornell Plantations Master Plan;
ongoing participation in the NESTS study; follow-up on the County' s Trail / Corridor Study;
4
review of the Caldwell Road /Campus Road reconstruction plans; an update on plans for Maple
Avenue improvements (including the possibility of bike lanes and a walkway), review of plans
and the grant application for the William and Hannah Pew Trail; review of plans for Comell's
North Campus Residential Initiative; and the status of the State's plans for replacement of the
Route 366 Bridge over Cascadilla Creek,
OTHER PLANNING DEPARTMENT PROJECTS
The Planning Department worked on a number of other projects during 1999.
Local Waterfront Revitalization Program (LWRP): The Director of Planning attended monthly
meetings of the LWRP Planning Committee during 1999. The role of the Planning Committee is
to provide technical guidance to Tompkins County and the consultants who are responsible for
preparing the LWRP plan documents. Draft plan chapters are in the process of being prepared
by the consultants. Focus groups meetings were held in January 1999 to obtain early public
input regarding important issues for the waterfront. A public meeting was held in May 1999 to
inform the public about preliminary inventory and map work and to provide additional
opportunities for early public input. After preliminary plan recommendations were prepared,
which focus on key issues such as increased public access, noise controls, dredging, NYS Dept.
of Transportation site redevelopment, trail development, and enhancements to Stewart Park, an
open house was held in October 1999 to provide a third opportunity for public input .on the
plan. The draft plan is in the process of being assembled by the County and consultants . The
project will continue into 2000, culminating with -one or more additional public meetings. The
draft plan will be presented for consideration to each of the participating waterfront
municipalities, and then will be forwarded to the NYS Department of State for consideration of
approval.
Geographic Information System (GIS): Work continued in 1999 on the ongoing implementation
and maintenance of the computerized Geographic Information System (GIS) .
Park and Trail Planning:
(1 ) Town Park Site on East King Road opposite Ridgecrest Road: The Town successfully
obtained a park site containing approximately two acres on East King Road opposite
Ridgecrest Road. The park will provide opportunities for a small-scale neighborhood
park to serve the residents of the surrounding Deer Run, Chase Farm and Saunders Road
developments.
(2) William and Hannah Pew Trail Grant Application : A TEA-21 grant application was
prepared and submitted in July 1999 in order to obtain funding for the proposed Pew
Bikeway in East Ithaca . Based upon the recommendation of the local review committee,
the ITCTC ranked all of the project submissions in Tompkins County, and recommended
the Pew Bikeway proposal as the second highest ranked project in the County . The ITCTC
Policy Committee concurred, and forwarded this recommendation to the NYS
Department of Transportation. Grant awards were to be announced by the State in
December 1999, but have been delayed until early 2000. If the grant is obtained by the
5
Town, the next step is to complete conveyances of the required land and/ or easements for
the trail, and then to prepare preliminary designs for the trail and alignment.
(3) Inlet Valley / Tutelo Park Grant Application: Planning staff completed and submitted a
grant application to the NYS Office of Parks, Recreation & Historic Preservation. The
proposed park would include a baseball field, picnic pavilion and grounds, a comfort
station, walking paths, and an observation area overlooking a wooded wetland. The total
project cost is estimated at $358,150. The requested grant amount is $179,075, with a
matching local share, which includes in-kind services. The project is anticipated to be
initiated in 2001 and be completed in 2002. Grant awards were expected to be announced
by the end of 1999, but have been delayed until early in 2000.
(4) Iacovelli Park: Planning staff worked with the Parks department in developing
preliminary plans for development of Iacovelli Park, located off of Pennsylvania Avenue
adjacent to the South Hill Recreationway . Plans anticipate a lawn area, walkways,
benches, play structure, a small basketball court, and landscaping. A neighborhood
meeting to get input on the park's design was held in April 1999 . A short survey form
was sent to residents around the park to help obtain input on desired park facilities. The
Town Board held a follow-up public information meeting to provide an additional
opportunity for input and approved the plans for park development in June 1999 . The
Engineering Department is in the process of preparing a detailed survey of the park
property and a grading plan. Park construction is scheduled for 2000 as a capital project.
(5) Proposed South Hill Community Park: Discussions have resumed with a landowner on
South Hill regarding the dedication of land (in conjunction with future development of
landholdings) for a large, community park. This goes back several years, at which time
the Town Board and Planning Board gave conceptual approval to release a small parcel
that was to come to the Town as parkland, contingent on working out details on
assembling a larger community park. The landowner presented a revised sketch plan to
the Planning Board regarding plans for overall future development of their land holdings
and a modified configuration of a proposed Town park. Discussions and arrangements
for dedication of the parkland will hopefully progress in 2000.
Historic Resources Survey : The Cornell Historic Preservation class, under the supervision of
Barbara Ebert, completed phase three of the historic resources survey for the Town of Ithaca
during the Fall 1999 semester, and gave a presentation on their work on December 14, 1999 at
the DeWitt Historical Society Museum. This phase covered the Inlet Valley area and part of the
lower West Hill area . The Planning Department has received the completed survey forms for
the first phase of the study, which includes the south and southeast areas of the Town, and is
expecting delivery of the completed survey forms for phase two of the study shortly, which
includes the north and northeast areas of the Town. The Planning Department, with the
assistance of intern(s), is in the process of coding and mapping the survey information on the
GIS system. Avery large area on West Hill remains to be done in the fourth phase of the
survey. This will probably be done through a combination of summer intern work during 2000
1
and the Fall 2000 Historic Preservation class.
6
Conferences: Planning staff attended the following conferences during 1999. Highlights of
some of the conferences are described in the Planning Director' s monthly reports, and
conference materials are available in the Planning Department:
American Farmland Trust conference on "Purchase of Agricultural Conservation
Easements: The Next Generation," Perrysville, Ohio, March 1999.
NYS Conference on the Environment, Rochester, NY, September 1999.
New York Planning Federation Annual Institute, Ellenville, NY, October 1999,
American Planning Association Upstate NY Chapter Conference, Canandaigua, NY,
October 1999 .
Newsletters: The Planning Department coordinated the preparation and distribution of two
newsletters (Spring and Fall) in 1999 .
Census 2000: The Planning Department continued participation in preliminary Census 2000
programs in preparation for the upcoming Census in April 2000. Planning staff completed
follow-up reviews of materials from the U.S. Bureau of the Census regarding the Local Update
of Census Addresses (LUCA). This includes both digital and hard-copy data to be used as part
of Census work to ensure as complete a count as possible in the Year 2000 Census. Staff also
participated with the Bureau of the Census and other agencies and organizations in efforts to
coordinate the upcoming Census.
Ithaca College Master Plan / South Hill Conservation Zone: Subsequent to the public
information meeting regarding the proposed South Hill Conservation Zone and
communications with Ithaca College expressing concerns about the proposed zoning, a
committee was established by the Town Board to meet with officials from Ithaca College to
discuss the proposal. The committee met with Ithaca College officials several times in
September and October. Ithaca College has begun working on their Master Plan, and had
initially requested that the Town hold off on enactment of the South Hill Conservation Zone
until they complete the Master Plan. The committee indicated the Town's desire to enact the
Conservation Zone soon because of possible development pressures and because of the
sensitivity of the natural habitats in the area. The committee looked at possible specific
language that could be incorporated into the Conservation Zone requirements, including what
types of educational uses would be permitted within the Conservation Zone. Ithaca College has
initiated their own ecological study of their land on South Hill, and requested that the Town
Board hold off on enactment of the Conservation Zone until those studies are complete so that
they can review the findings of the Town's South Hill Swamp report. The College' s estimated
timeframe for completion of that work is June 2000. Based on a recommendation by the
committee and the Codes and Ordinances Committee, the Town Board agreed to hold off on
enactment of the Conservation Zone until May or June in order to give Ithaca College and their
consultants time to complete their ecological analysis and review of the South Hill Swamp
report. Ithaca College has agreed not to pursue any development in areas affected by the
proposed Conservation Zone during 2000 pending this review. Meanwhile, Ithaca College has
begun preparing a long range Master Plan for their campus and land on South Hill. The Town
7
has agreed to work with the College on this planning process, in conjunction with the
consideration of a possible new educational or institutional zone for areas of the campus
planned for future growth and development.
Capital Projects Planning_Committee: In order to implement a capital projects planning and
budget process, the Supervisor and Town Board established the Capital Projects Planning
Committee, which met monthly during 1999 . The committee made significant progress in a
number of areas. In determining its purpose and goals, it was clear that the committee's
primary functions should be to initiate a process for both the short and long-range planning and
review of proposed capital projects, to coordinate and facilitate capital project proposals and
reviews among the various departments, and to act as a liason between the departments and
the Town Board in the review and approval of proposed capital projects. It was agreed that it
will take several years to have a full capital improvement program in place, but the goal of the
Committee was to get the organizational work underway in 1999, and to be in a position to
prepare an initial capital budget proposal for the Town Board's consideration in conjunction
with the preparation of the 2001 Budget proposal. Work in 1999 focused on the initiation of a
facilities inventory; defining what types of projects would be included in the capital planning
and budget process; development of evaluation criteria to be used as a tool to help determine
capital project priorities; a review of what other communities are doing in this area, including
examples of project description forms, and a discussion with the City of Ithaca' s Deputy
Controller regarding the City's capital improvement program process; and coordination of staff
efforts regarding the planning, design and construction of capital projects.
Town Hall / Post Office Plans - City and State Reviews: The Planning Department assisted .with
the coordination of City and State reviews relating to the historic significance of the Post Office
building (listed on the National Register of Historic Places). Plans were submitted to both the
City Landmarks Preservation Commission (LPC) and the Planning and Development Board for
advisory review in April 1999, and to the State Historic Preservation Office (SHPO) for the
required Section 106 review, pursuant to the National Historic Preservation Act, in May. The
LPC approved the plans and issued a Certificate of Appropriateness, conditioned upon the
submission of additional project details regarding the ramp, door and handrail materials .
Those details were provided to the LPC, and were determined to meet their conditions of
approval. SHPO supported the overall project, and recommended modification of plans
regarding the stairway on the north entrance (Buffalo Street corner) and clarification of details
of the interior lobby windows. Plans were revised accordingly and additional details were sent
to SHPO regarding the stairway and lobby windows. These were determined by SHPO to be
acceptable. Town officials also appeared before the Planning and Development Board for an
informal, advisory review .
Management Retreat Cazenovia : The Director of Planning, along with the other department
heads and managers and the Town Supervisor, participated in the management retreat on June
17th and 18th, 1999, in Cazenovia, NY. The retreat included information sessions and
discussions on team building and communication skills.
Field Trip: The Directors of the Planning, Engineering and Highway Departments organized
and conducted a field trip for the Supervisor and Deputy Supervisor on September 27, 1999 . A
number of sites were visited, including several private developments under construction (e. g .,
8
Sterling House and Linderman Creek), farms on West Hill including several of the possible
PDR parcels, some of the Town parks that are planned for development (e.g., Tutelo Park and
Iacovelli Park), and several public works projects that are underway (e. g., Park Lane drainage
improvements and Warren Road construction).
Administrative Reorganization: In an effort to better coordinate activities among the Building
and Zoning, Planning and Engineering departments, and to promote more efficient operation of
administrative staff, a reorganization of the administrative staff was implemented in 1999. The
administrative work space was reconfigured to consolidate all three administrative staff in the
central working area on the second floor. The move was completed in May 1999. The
reorganization involves a team approach among the administrative staff to share
responsibilities for all Planning, Engineering and Building / Zoning functions, while each staff
retains their original primary responsibility for each of their respective departments.
Personnel: Vacancies in the Planner and Senior Typist positions in the Planning Department
were filled in the first half of 1999. Michael Smith was hired as Planner, and Sandy Polce was
hired as Senior Typist.
Personnel Evaluations: The Director of Planning completed evaluations of the Planning
Department staff in July 1999, and submitted them to the Personnel Office.
Respectfully submitted,
Jonathan Kanter, A. I. C.P. , Director of Planning
January 21 , 2000
9
Y
SUMMARY OF TOWN OF ITHACA PLANNING BOARD ACTIONS - 1999
Preliminary and Final Subdivision Approvals Granted 8
(Includes actions where prelim. &
final approval were simultaneous)
Preliminary Site Plan Approvals Granted * 4
Final Site Plan Approvals Granted * 24
(Includes actions where prelim. &
final approval were simultaneous)
Sketch Plan Reviews 4
Recommendations (to Town Board, ZBA, etc.) 5
Modification of Conditions 1
TOTAL ACTIONS 46
* [Note: The above Site Plan Approvals also included 11 recommendations to the
ZBA regarding Special Approval . The Planning Board also issued 1 Special
Approval in conjunction with Site Plan Approval for a modification of the
Ithacare site plan for addition of a storage shed in SLUR No . 7. These special
approval actions were not added into the total of 46 actions shown above . ]
10
PRELIMINARY AND FINAL SUBDIVISION APPROVALS
Treado Subdivision, 501 Elm Street : The Planning Board granted Preliminary and
Final Subdivision Approval for the subdivision of 3 . 97 +/- acres from Town of Ithaca
Tax Parcel No . 29-7 - 11 . 2, 8 . 39 +/- acres total and located at 501 Elm Street, for
consolidation with Town of Ithaca Tax Parcel No . 29-7- 11 . 1 , Residence District R- 15 .
Westwood Hills Subdivision Modification, Woolf Lane: The Planning Board granted
Preliminary and Final Subdivision Approval for the proposed subdivision of
approximately 0. 32 +/- acres (Parcel B) on the south side of Woolf Lane from Town of
Ithaca Tax Parcel No . 23- 1 - 11 . 112, for consolidation with Town of Ithaca Tax Parcel No .
23- 1 - 11 . 135 (Parcel A) , Residence District R- 15 . This is a modification of the Westwood
Hills Residential Subdivision previously approved by the Planning Board on October 6,
1987 , and subsequently modified on July 5 , 1994.
Young Subdivision , Seven Mile Drive and Bostwick Road : The Planning Board
granted Preliminary and Final Subdivision Approval for the proposed subdivision of a 20
+/- acre parcel into three lots , 13 . 49 +/- acres, 3 . 5 +/- acres , and 3 . 05 +/- acres
respectively, located at the corner of Bostwick Road and Seven Mile Drive, Town of
Ithaca Tax Parcel No . 31 -5 - 1 . 2, Residence District R- 30 .
EcoVillage Three Lot Subdivision, West Haven Road : The Planning Board granted
Preliminary and Final Subdivision Approval for the proposed subdivision of two new
building lots , Lot 1 proposed to be 1 . 0 +/- acres and Lot 2 proposed to be 1 .2 +/- acres in
size, from Town of Ithaca Tax Parcel No . 28- 1 -26 . 2 (totalling 140 +/- acres) . The site is
located on West Haven Road and is in County Agricultural District No . 2. The two
proposed building lots on West Haven Road are zoned R 715 Residence, while the
remainder of Tax Parcel No . 28 - 1 -26 . 2 is zoned R- 30 Residence. EcoVillage at Ithaca,
Owner/Applicant; Liz Walker and Marcie Finlay, Agents .
Wallenbeck Subdivision, 420 Bostwick Road : The Planning Board granted Preliminary
and Final Subdivision Approval for the proposed subdivision of 12. 37 +/- acres from
Town of Ithaca Tax Parcel No . 32- 1 - 16. 2, located at 420 Bostwick Road, for
consolidation with Tax Parcel No . 32- 1 - 17 . 21 (totaling 14 +/- acres) . The proposed
subdivision is in County Agricultural District No . 2 and is zoned Agricultural. Daniel
Wallenbeck, Owner/Applicant.
Raponi Two- Lot Subdivision, 346 Coddington Road : The Planning Board granted
Preliminary and Final Subdivision Approval for the proposed subdivision of a 1 . 34 +/-
acre lot into two parcels , located at 346 Coddington Road on Town of Ithaca Tax Parcel
No . 42- 1 - 9. 14, Residence District R- 15 . Parcel A will contain 0 . 64 +/- acres , and Parcel
B will have 0 . 70 +/- acres . Estate of Stephen J. Raponi , Owner/Applicant; Frank Raponi,
Agent,
Frandsen Subdivision - Section 4, Lots D4 and D5, Park Lane: The Planning Board
granted Final Subdivision Approval for the proposed subdivision of Lots D4 ( 18 ,594
I
e
11
square feet) and D5 (22, 962 +/- square feet) from Tax Parcel No . 56- 3- 13 . 36 in the
"Frandsen Subdivision, Section 4," for which Preliminary Subdivision Approval was
granted by the Town of Ithaca Planning Board on July 8 , 1986 , located on the west side i
of Park Lane, Residence District R- 15 . Lot D4 will be consolidated with Tax Parcel No .
56- 3 - 13 . 6 (formerly Lot 132), and Lot D5 will be consolidated with Tax Parcel No . 56-3 -
13 .7 (formerly Lot Dl ). William Frandsen, Owner/Applicant.
Suwinski Two-lot Subdivision , 1454 Mecklenburg Road : The Planning Board granted
Preliminary and Final Subdivision Approval for the proposed subdivision of Town of
Ithaca Tax Parcel No . 27 - 1 -22. 1 , 18 . 1 +/- acres in area and located at 1454 Mecklenburg
Road (Rt. 79) , into two lots , 16.7 +/- acres and 1 .4 +/- acres in size respectively, AG
Agricultural District. Jan H . and Susan J. Suwinski, Owners/Applicant; Mark Masler,
Esq. , Agent,
PRELIMINARY SITE PLAN APPROVALS
Cornell University - Campus Road Reconstruction, Between Tower Road and
Caldwell Road : The Planning Board granted Preliminary Site Plan Approval and issued
an affirmative recommendation to the Zoning Board of Appeals regarding Special
Approval for the proposed reconstruction of Campus Road, between Tower Road and
Caldwell Road, to consist of rebuilding and realigning that portion of Campus Road,
modification of the entrances to B Lot parking area to reduce the number of curb-cuts on
Campus Road, modification of the intersection at Caldwell Road, addition of bicycle
lanes , revision of the sanitary and storm sewer system, and installation of lighting and
landscaping. The project site is located off of Dryden Road (Route 366), Tax Parcel
No ' s . 63 - 1 -2. 2, 63 - 1 - 12, 63- 1 -3. 17 63 - 1 -3 . 31 67- 1 - 10 . 2, and 67 - 1 - 10. 6. Residence District
R-30 . Cornell University, Owner/Applicant; Kim Martinson, Agent,
Summerhill Apartments - Phase 11, Summerhill Lane: The Planning Board granted
Preliminary Site Plan Approval for the proposed construction of Phase II of the
Summerhill Apartments, consisting of 84 apartment units , 117 parking spaces , walkways ,
and landscaping, located on a 6 .4 +/- acre parcel on Summerhill Lane, Town of Ithaca
Tax Parcel No . 62-2- 1 . 127 , MR Multiple Residence District. The project site contains a
0 . 343 +/- acre delineated wetland, which will be incorporated into a stormwater retention
and drainage system. The project will also require yard variances from the Zoning Board
of Appeals . Ivar Jonson, Owner/Applicant; Lawrence P. Fabbroni, P .E . , L. S . , Agent.
First Assembly of God Church, Bostwick Road : The Planning Board granted
Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning
Board of Appeals regarding Special Approval for the proposed First Assembly of God
Church, to consist of a +/- 15 ,000 square foot church structure, including sanctuary,
offices and classrooms , and parking for up to 162 vehicles, to be located on the south side
of Bostwick Road approximately 1 ,000 feet west of Five Mile Drive/NYS Rte. 13A, on
Town of Ithaca Tax Parcel No . 31 -4- 6. 2 , Residence District R- 30 . This is a scaled back
version of a proposal for which the First Assembly of God Church received Preliminary
Site Plan Approval in September 1994.
12
Burger King at East Hill Plaza, Ellis Hollow Road : The Planning Board granted
Preliminary Site Plan Approval and issued an affirmative Recommendation to the Zoning
Board of Appeals regarding Special Approval for the proposed construction of a Burger
King restaurant and drive-through at East Hill Plaza, to be located between the existing
Citgo Gas Station and the existing Tompkins County Trust Company on Ellis Hollow
Road. Said proposal will include: a 2, 820 +/- square foot building and drive-through on a
1 . 859+/- acre parcel, additional proposed parking spaces on the east side of the proposed
building, proposed signs, landscaping, lighting, and outdoor seating area, located on
Town of Ithaca Tax Parcel No . 62-2- 1 . 22, Business "C" District. The Zoning Board of
Appeals is scheduled to consider Special Approval for the proposed Burger King at their
July 14, 1999 meeting.
FINAL SITE PLAN APPROVALS
Cornell University Wilson Lab/Synchrotron Addition, Dryden Road : The Planning
Board granted Preliminary and Final Site Plan Approval and issued an affirmative
recommendation to the Zoning Board of Appeals regarding Special Approval for the
proposed construction of a one- story, +/- 4,000 square foot addition to the Wilson
Laboratory/Synchrotron facility at Cornell University, located off NYS Route .
366/Dryden Road on Town of Ithaca Tax Parcel No . 63 - 1 - 8. 2 , Residence District R- 30 .
Cornell University, Owner/Applicant; Jeremy Moore, Agent,
Cornell University Golf Course Pump House, Warren Road and Bluegrass Lane: The
Planning Board granted Preliminary and Final Site Plan Approval and issued an
affirmative recommendation to the Zoning Board of Appeals regarding Special Approval
for the proposed construction of a 20 X 20 foot +/- enclosed structure, with a gable height
of 12 +/- feet, to house a potable water pump station on the Cornell University Robert
Trent Jones Golf Course, located off of Warren Road and Bluegrass Lane on Town of
Ithaca Tax Parcel No . 68- 1 - 9, R- 30 Residence District. Cornell University,
Owner/Applicant; D . Randall Lacey, University Engineer, Agent.
Cornell University - Reis Tennis Center Squash Court Addition, 230 Pine Tree
Road : The Planning Board granted Preliminary and Final Site Plan Approval and issued
an affirmative recommendation to the Zoning Board of Appeals regarding Special
Approval for the proposed construction of a one- story 8 , 325 +/- square foot addition to
the rear of the Cornell University Reis Tennis Center, to house six (6) indoor squash
courts , said Center located at 230 Pine Tree Road on Town of Ithaca Tax Parcels No . 60-
1 - 8 . 2 and 60- 1 - 9. 1 , Residence District R- 30. Cornell University, Owner/Applicant;
Robert Blakeney, Agent.
Ithaca College Addition to Roy H. Park School of Communications, Danby Road : The
Planning Board granted Preliminary and Final Site Plan Approval and issued an
affirmative recommendation to the Zoning Board of Appeals regarding Special Approval
for the proposed construction of a one story, 1 , 820 +/- square foot addition to the Roy H .
Park School of Communications building on the Ithaca College campus . Said addition
i
13 j
will be located on the northwest corner of the building, and will be used for the storage of
audio/visual equipment and supplies . Town of Ithaca Tax Parcel No . 41 - 1 - 30 . 2, R- 15
Residence District. Ithaca College , Owner/Applicant; T . G . Miller Engineers and
Surveyors, and HOLT & C Architects , Agents .
Cornell University Wilson Lab/Synchrotron Site Plan Modification, Dryden Road :
The Planning Board granted Preliminary and Final Site Plan Approval for the
modification of the previously approved construction of a one- story, 4,000 +/- square foot
addition to the Wilson Laboratory/Synchrotron Facility, located off NYS Route
366/Dryden Road. Said modification includes shifting the footprint of the proposed "G-
Line" building 28 feet to the east, closer to Wilson Laboratory, reducing the underground
link tunnel connecting G-Line to Wilson Lab, and realigning the link tunnel to bury it
deeper into the existing uphill slope. The project is located on Town of Ithaca Tax Parcel
No . 63 - 1 - 8 . 2, Residence District R- 30.
Cornell University Campus Road Reconstruction : The Planning Board granted Final
Site Plan Approval for the proposed reconstruction of Campus Road, between Tower
Road and Caldwell Road, to consist of rebuilding and realigning that portion of Campus
Road, modification of the entrances to B Lot parking area to reduce the number of curb-
cuts on Campus Road, modification of the intersection at Caldwell Road, addition of
bicycle lanes , revision of the sanitary and storm sewer system, and installation of lighting
and landscaping. The project site is located off of Dryden Road (Route 366), Tax Parcel
No ' s . 63- 1 -2 .2, 63 - 1 - 12, 63 - 1 - 3 . 17 63- 1 -3 . 31 67 - 1 - 10 . 2, and 67- 1 - 10. 6. Residence District
R- 30 .
Montessori Middle School, 122 East King Road : The Planning Board granted
Preliminary and Final Site Plan Approval and issued an affirmative recommendation to
the Zoning Board of Appeals regarding Special Approval and a sign variance for the
proposed conversion of a single- family residence into the new Montessori Middle
School, consisting of 3 ,044 +/- square feet, located at 122 East King Road on Town of
Ithaca Tax Parcel No . 43 - 1 - 3 . 6 , Residence District R- 15 .
First Assembly of God Church, Bostwick Road : The Planning Board granted Final
Site Plan Approval for the proposed First Assembly of God Church, to consist of a +/-
15 ,000 square foot church structure, including sanctuary, offices and classrooms , and
P arkin g for up to ,
162 vehicles to be located on the south side of Bostwick Road
approximately 1 ,000 feet west of Five Mile Drive/NYS Rte. 13A, on Town of Ithaca Tax
Parcel No . 31 -4-6 .2 , Residence District R-30 . This is a scaled back version of a proposal
for which the First Assembly of God Church received Preliminary Site Plan Approval in
September 1994.
Summerhill Apartments - Phase H, Summerhill Lane: The Planning Board granted Final
Site Plan Approval for the proposed construction of Phase II of the Summerhill
Apartments , consisting of 84 apartment units , 113 parking spaces , walkways , and
landscaping, located on a 6.4 +/- acre parcel on Summerhill Lane, Town of Ithaca Tax
Parcel No . 62-2- 1 . 127 , MR Multiple Residence District.
14
1059 Danby Road - Site Plan Modification : The Planning Board granted Preliminary and
Final Site Plan Approval for the proposed reconstruction of an existing single-family
house in an MR Multiple Residence District, located at 1059 Danby Road, Town of
Ithaca Tax Parcel No . 43 - 1 -3 . 2. This is part of an apartment rental complex known as the
Hayloft. Evan N . Monkemeyer, Owner/Applicant.
Cayuga Medical Center - Canopy Addition at Ambulance Entrance, 101 Dates
Drive: The Planning Board granted Preliminary and Final Site Plan Approval and issued
an affirmative recommendation to the Zoning Board of Appeals regarding Special
Approval for the proposed addition of a +/- 20 ft. X 30 ft. canopy at the ambulance
entrance to the Cayuga Medical Center, located at 101 Dates Drive on Town of Ithaca
Tax Parcel No . 24-3 -2. 1 , Residence District R- 30. Cayuga Medical Center at Ithaca,
Owner/Applicant; HOLT & C Architects , P. C. , Agent.
Montessori Middle School - Site Plan Modification, 122 East King Road : The
Planning Board granted Preliminary and Final Site Plan Approval for the proposed
modification of the previously approved site plan for the Montessori Middle School,
located at 122 East King Road on Town of Ithaca Tax Parcel No , 43 - 1 -3 . 6, Residence
District R- 15 . The original plan, approved by the Planning Board on 5/4/99, included a
total of five parking spaces on site, including two spaces in the garage. The proposed
revised plan eliminates the two garage parking spaces and retains the three spaces in the
parking lot. Elizabeth Anne Clune Montessori School, Owner/Applicant; Peter
Demjanec , Demjanec & Associates , Architects , Agent .
Burger King at East Hill. Plaza, Ellis Hollow Road : The Planning Board granted Final
Site Plan Approval for the proposed construction of a Burger King restaurant and drive-
through at East Hill Plaza, to be located between the existing Citgo Gas Station and the
existing Tompkins County Trust Company on Ellis Hollow Road. Said proposal will
include : a 2, 820 +/- square foot building and drive-through on a 1 . 859+/- acre parcel,
additional proposed parking spaces on the east side of the proposed building, proposed
signs , landscaping, lighting, and outdoor seating area, located on Town of Ithaca Tax
Parcel No . 62-2- 1 . 22 , Business "C" District. Cornell University, Owner; Rowe
Restaurants, Applicant/Agent .
Garage Addition, 140 Westview Lane : The Planning Board granted Preliminary and
Final Site Plan Approval for the proposed addition of a +/- 26 foot X 16 foot attached
garage, located at 140 Westview Lane, on Town of Ithaca Tax Parcel No ' s. 58 -2-39. 652
and 58 -2-39. 651 , Residence District R- 15 . James L. Fowler, Owner/Applicant,
East Hill Plaza Parking Lot Improvements - Site Plan Modification, 315-317 Pine
Tree Road : The Planning Board granted Preliminary and Final Site Plan Approval for
the proposed modification of the previously approved plan for the East Hill Plaza Parking
Lot and Landscaping Improvements , located at 315-317 Pine Tree Road, Town of Ithaca
Tax Parcel No . 62-2- 1 . 121 , Business District "C" . The proposed plan is to install curbed,
landscaped islands in the East Hill Plaza parking lot. The modification of the previously
15
approved plan is to incorporate the Town of Ithaca ' s requirements as they relate to the
recently approved Burger King site development. Cornell University - Real Estate
Department, Owner/Applicant; S . B . Ashley Management Corporation, Agent.
Tompkins County (Cayuga) Professional Building Modifications, 1301
Trumansburg Road : The Planning Board granted Preliminary and Final Site Plan
Approval for proposed interior renovations to the Tompkins County (Cayuga)
Professional Building - Suite B , located at 1301 Trumansburg Road on Town of Ithaca
Tax Parcel No . 24- 3 -4, Business District "A". Said renovations include converting
current vacant space to offices for new tenants. No exterior changes are proposed.
Professional Building Associates , Owner/Applicant; Mack Travis and George W.
Breuhaus , A.I. A. , Agents.
Montessori Middle School - Site Plan Modification, 122 East King Road : The
Planning Board granted Preliminary and Final Site Plan Approval for the proposed
modification of the previously approved plan for the Montessori Middle School, located
at 122 East King Road on Town of Ithaca Tax Parcel No . 43 - 1 - 3 . 6, Residence District R-
15 . Proposed site plan revisions include the relocation of a sign, changes to two
walkways , relocation of the driveway turnaround, and use of alternative plant species in
the landscaping plan . Montessori School, Owner/Applicant; Peter Demjanec , Demjanec
& Associates , Architects , Agent.
Old Hundred . Site Plan Modification, 704 Five Mile Drive: The Planning Board
granted Preliminary and Final Site Plan Approval for the proposed modification of the
previously approved plan for Old Hundred, located at 704 Five Mile Drive on Town of
Ithaca Tax Parcel No . 31 -4-2, Residence District R- 30. Proposed modifications include
relocation of four parking spaces , placing asphalt over the existing gravel drive, and
changing the location of a row of shrubs . Denmark Development, Inc . , Owner/Applicant;
Patricia and Elizabeth Classen, Agents .
The Home Design & Build Center, 614 Elmira Road : The Planning Board granted
Preliminary and Final Site Plan Approval for the proposed conversion of a former
convenience store to The Home Design & Build Center, and issued an affirmative
recommendation to the Zoning Board of Appeals regarding a sign variance to replace the
panels on an existing freestanding sign, located at 614 Elmira Road on Town of Ithaca Tax
Parcel No . 33-3-2.42, LI Light Industrial District. The proposed project would include
offices and displays for residential design and construction. There will be no retail sales or
inventory stored at this site, and no site changes are proposed. Minor exterior changes to the
building are proposed, including the addition of a portico at the entrance. The building is
currently vacant, and previously contained the Valley Korners R convenience store.
Thomas A . Bell , Owner; Dale Stevens, Evergreen Home Services, Applicant.
Coddington Road Community Center Site Plan Modification, 920 Coddington
Road : The Planning Board granted Preliminary and Final Site Plan Approval and issued
an affirmative Recommendation to the Zoning Board of Appeals regarding Special
Approval for a proposed addition to the Coddington Road Community Center, to consist
16
of approximately 1 ,400 square feet of new floor area, two new parking spaces, a car
turnaround and walkway, located at 920 Coddington Road, Town of Ithaca Tax Parcel
No . 47 - 1 - 11 .3 , Residence District R- 30. Coddington Road Community Center,
Owner/Applicant; Claudia Brenner, Architect, Agent.
Cornell Plantations Arboretum Center, 798 Dryden Road (Rt. 366) : The Planning
Board granted Preliminary and Final Site Plan Approval and issued an affirmative
Recommendation to the Zoning Board of Appeals regarding Special Approval for the
proposed renovation and addition to the Cornell University Arboretum Center, located at
798 Dryden Road (Rt. 366) on Town of Ithaca Tax Parcel No ' s . 65 - 1 -4. 1 and 65- 1 -5 . 2,
Residence District R-30 . The proposed modifications include interior and exterior
upgrades to the former bus garage, repaving of the asphalt drive, construction of storage
bins and the addition of a 40 foot X 80 foot pole barn. Cornell Plantations ,
Owner/Applicant; Hascup Lorenzini Architects , Agent.
Longview Storage Shed, 1 Bella Vista Drive: The Planning Board granted Preliminary
and Final Site Plan Approval and Special Approval for the proposed construction of an
accessory storage shed at Longview, an Ithacare Community, located at 1 Bella Vista
Drive off of Danby Road (Rt. 96B) , on Town of Ithaca Tax Parcel No . 39- 1 - 1 . 31 , Special
Land Use District No . 7 . The proposed accessory building would be 200 square feet
located in an existing paved area in the southeastern corner of the property. Ithacare
Center Service Company, Owner/Applicant; Mark A. Macera, Agent.
Ithaca College Compost Facility — Site Plan Modification, 953 Danby Road : The
Planning Board granted Preliminary and Final Site Plan Approval for modifications to the
previously approved site plan for the Ithaca College Compost Facility, located at 953
Danby Road, Town of Ithaca Tax Parcel No , 41 - 1 - 11 , Residence District R- 15 . Said
modifications include reducing the sizes of the compost building, control room and
concrete pad from what was previously approved. Ithaca College , Owner/Applicant;
Bruce A. Hatch, Agent.
Summerhill Apartments Phase 2— Site Plan Modification, Summerhill Lane: The
Planning Board granted Preliminary and Final Site Plan Approval for modifications to the
previously approved site plan for Summerhill Apartments Phase 2, located at Summerhill
Lane on Town of Ithaca Tax Parcel No . 62-2- 1 . 127 , MR Multiple Residence District .
Said modifications include enlarging each building to accommodate larger bedrooms and
handicap accessibility requirements , and shifting of the location of two buildings to
accommodate the enlargement of the buildings and to provide more separation from the
driveway. Ivar Jonson, Owner/Applicant; Lawrence P. Fabbroni, P. E . , Agent.
SKETCH PLAN REVIEWS
EcoVillage SLUD Amendment and Future Development, Mecklenburg Road at
Rachel Carson Way : The Planning Board considered a referral from the Town Board
regarding a possible Special Land Use District (SLUD) amendment to be applied to the
overall EcoVillage property, and a follow- up sketch plan discussion for the proposed
I
I
17
Second Neighborhood Group development, located off of Mecklenburg Road at Rachel
Carson Way (a private drive) , on Town of Ithaca Tax Parcel No ' s. 28- 1 -26. 2 and 28- 1 -26. 8 ,
consisting of a total of 174.29 +/- acres. EcoVillage at Ithaca, Owner/Applicant ; Rod
Lambert, Agent.
Waldorf School Parking and Circulation Modifications, 855 Five Mile Drive: The
Planning Board considered a Sketch Plan for a proposal by the Waldorf School to
construct a 25 space parking lot. The proposed project will involve filling approximately
0 . 25 acres of Fleming Meadow, a Department of Environmental Conservation (DEC)
regulated wetland. The applicant has applied to DEC for a wetland fill permit. The
project site is located at 855 Five Mile Drive, Tax Parcel No . 31 . -2- 15 and 31 . -2- 16, R-30
Residential District. The Planning Board requested the applicant to revise their plans to
reduce encroachment and impacts on the wetland.
Paleontological Research Institution Museum of the Earth — Sketch Plan , 1259
Trumansburg Road : The Planning Board considered a Sketch Plan for the proposed
Museum of the Earth at the Paleontological Research Institution, located at 1259
Trumansburg Road on Town of Ithaca Tax Parcel No . 24-3-3 . 1 , Residence District R- 30 .
The new museum will be an 18 ,000 square foot, two - story expansion , partially below
grade . New parking areas will accommodate approximately 65 cars . The Museum is
expected to attract up to 50,000 visitors per year, including both schools and the general
public . Paleontological Research Institution, Owner/Applicant; Tammi Aiken, T. G.
Miller, P. C. and Weiss/Manfredi Architects , Agents .
Ithaca Estates Sketch Plan, East King Road : The Planning Board considered a Sketch
Plan for the proposed Ithaca Estates Subdivision, which includes the initial subdivision of
approximately 15 +/- acres into 11 lots for the construction of 11 single-family houses ,
the associated dedication of 14. 9 +/- acres of land for a Town park which includes the
possible substitution of a 1 . 8 +/- acre parcel that was intended to be dedicated to the
Town as parkland, and concepts for the future development of additional lands including
additional single- family lots, higher density housing, possible additional commercial
development, and a suggested road system to serve the future potential development,
located on East King Road on Town of Ithaca Tax Parcel No ' s , 43 - 1 - 3 . 2 , 43- 1 -3 . 32, and
43 - 1 - 3 . 4, currently zoned R-30 Residence, R-9 Residence, MR Multiple Residence, and
Business "C". Evan N . Monkemeyer, Owner/Applicant; David W. Tessier, Landscape
Architect, Agent.
RECOMMENDATIONS
Wonderland Motel - Sign Variance, 654 Elmira Road : The Planning Board issued an
affirmative recommendation to the Zoning Board of Appeals regarding a sign variance
proposed at the Wonderland Motel located at 654 Elmira Road in order to replace the
existing sign, Town of Ithaca Tax Parcel No . 33- 3-6 , Business "C" District. Nayana, Inc .
(Wonderland Motel) , Owner/Applicant; Joanne Austin, Pac Sign Co . , Inc . , Agent.
18
Section 46-b Zoning Ordinance Amendment: The Planning Board issued an
affirmative recommendation to the Town Board regarding enactment of a local law
amending Section 46- b of the Town of Ithaca Zoning Ordinance pertaining to site plan
requirements .
Proposed Moratorium Regarding Drive-through Businesses : The Planning Board
issued an affirmative recommendation to the Town Board regarding a proposed
Moratorium on Drive-through Businesses in the Town of Ithaca, excluding those
applications for such businesses which are currently pending before the Town of Ithaca.
Moratorium Amendment Regarding Commercial Development in Excess of 7,500
Square Feet: The Planning Board issued an affirmative recommendation to the Town
Board regarding enactment of a Local Law Amending and Restating Local Law No . 6 of
the Year 1999 to Include a Moratorium for a Period of Nine Months Regarding the
Establishment of Any New Gas Stations or Any New Commercial Businesses in Excess
of 7 ,500 Square Feet ,
Cornell University North Campus Residential Initiative, Pleasant Grove Road : The
Planning Board considered Preliminary Site Plan Approval, a Recommendation to the
Town Board regarding the proposed rezoning from MR Multiple Residence to a new
Recreational District for Cornell University ' s proposed North Campus Residential
Initiative, and adoption of a Statement of Findings pursuant to the New York State
Environmental Quality Review) Act regarding the North Campus project, located on the
west side of Pleasant Grove Road and south side of Jessup Road on all or parts of Town
of Ithaca Tax Parcel No ' s . 67- 1 - 1 . 1 , 68- 1 - 11 . 17 68 - 1 - 11 . 2, and 68 - 1 - 12. 2, comprising
approximately 14. 1 acres of land. The overall project in both the City and Town of
Ithaca is proposed to consist of new dormitories to house up to 560 new students, a new
"community commons" dining hall/student activities center, a new road connecting the
existing South Balch Drive to Pleasant Grove Road, a new 138 space parking lot, three
new soccer fields , tennis courts and basketball courts , and bicycle and pedestrian
facilities . Cornell University, Owner/Applicant; Kathryn Wolf, Trowbridge and Wolf,
Landscape Architects, Agent. The Planning Board forwarded a recommendation to the
Town Board that the North Campus site be rezoned to R- 30 Residence rather than a new
Recreational zone. [Note : The Planning Board subsequently adopted their Statement of
Findings and granted Preliminary Site Plan Approval on January 5 , 2000 . ]
MODIFICATIONS OF PLANNING BOARD CONDITIONS
Modification of Condition Regarding Owner-occupancy - Klondike Subdivision, 315
and 309 Coddington Road : The Planning Board granted approval for the modification of
Condition 2(d) of Preliminary and Final Subdivision Approval for the Modification of
Klondike Subdivision , granted on March 30 , 1993 , to delete the owner- occupancy
restriction for Lots 1 and 3 (i. e. , Tax Parcel No . ' s 53- 1 -24. 1 and 53 - 1 - 24. 3), located at
315 and 309 Coddington Road just north of Juniper Drive, R- 15 Residence District.
Orlando lacovelli, Owner/Applicant.
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Town of Ithaca Planning Department
Development Review Accounting For 1999
In 1999, the Planning Department received thirty-two development review applications
consisting of twenty-one site plan reviews and eleven subdivision reviews . Some
applications include multiple actions that were not counted separately for development
review purposes . A total of $4,045 . 00 was collected in non-refundable application fees
and $21 ,631 . 95 was collected from development review deposits and letters of request.
Planning, Engineering, and Attorney fees charged to these projects totaled $28 , 301 . 75 for
the year. In addition, a total of $ 100 . 00 in miscellaneous application fees was collected
in 1999 for a sign review and a modification of a previous Planning Board condition
(public hearing notice), which were not assigned new project numbers.
Eight projects currently have outstanding balances (indicated in parentheses in the
"Account Balance" column) . Letters requesting payment have been sent to applicants
with outstanding balances. The outstanding balances account for the large difference
between what has been collected and what was charged to them .
The attached spreadsheet shows both 1999 projects and those received before 1999 that
remain open . The first two digits of the project number indicate the year which the
Planning Department received the application. The "Project Status" column notes .
whether the projects are open or closed as well as the current status . Thirteen pre- 1999
projects were closed in 1999 along with two 1999 projects .
20
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"�IIF I� TOWN OF ITHACA
' 8 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850
mew ` (3
TOWN CLERK 273-1721 HIGHWAY 273- 1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273- 1783
FAX (607) 273-1704
TO: Jon Kanter
FROM : George Frantz -P yz :)�
DATE : January 28, 2000
RE : Growth in the Town of Ithaca during past decade.
According to Building Department records, between January 1, 1990 and
December 31 , 1999 the Town of Ithaca issued building permits for a total of 737
new dwellings . The Village of Cayuga Heights reports issuing permits for 224
new dwellings . The total number of new dwelling units for which building
permits have been issued in the Town of Ithaca, over the past decade, stands at
961 units .
In the Town outside the Village the breakdown in types of dwellings is as
follows :
Single-family 281
Two-family 154
Multi-family 70
Single-family to two-family conversions 36
Other 196
Total' 737
The " Other" category consists of the 160 units at the new Ithacare facility on
Danby Road, 32 assisted living units at Sterling House, and 4 dwellings create by
the conversion of several 2- and 3-family structures to 3- or 4-family structures.
Of the 224 new dwellings in Cayuga Heights, 214 are located within the new
Kendal at Ithaca development. The remaining 10 are single-family homes .
' Since some of these permits were issued in November 1999, approximately 10 of these units are
probably still under construction .
23
According to the 1990 Census there were 6,193 dwelling units in the Town of
Ithaca in 1990 . The 961 new dwellings represent a 16 % increase, and brings the
number to an estimated 7,154 dwellings .
The number of new dwelling units since 1990 appears to be running substantially
ahead of the estimates given in the 1993 Comprehensive Plan. That document
projects that about 1,500 new dwellings would be built in the Town by 2010 .
Already we have seen nearly two-thirds of that projected number built. If the
rate of building in the 1990s continues, we can expect to have approximately
8,120 dwelling units, or about 430 more than projected in the Comprehensive
Plan .
In 1990, approximately 12 percent or about 750 dwellings in the Town of Ithaca
were two-family homes . The 154 new two-family homes and 36 conversions to
two-family homes thus represent an approximately 25 percent increase in the
number of such dwellings . The Eco-Village and Sanctuary Drive developments
are major contributors to this increase in two-family homes . From the standpoint
of efficiency of land resources, and probably housing affordability, the number of
new two-family dwellings can be considered a positive development
The Ithacare/ Longview, Sterling House and Kendal at Ithaca developments
account for 406 new dwelling units, or about 42 percent of the total increase .
With our aging population, these developments may reflect a new trend in
housing styles here and nationwide .
If the average household size of 2.4 persons per household found in the 1990
Census were used, the above number of new dwelling units would equal a
population increase of approximately 2,300 people . This would put the Town' s
current population at about 20,100 persons . This figure however is much higher
than recent Census estimates of population, which in 1998 estimated our
population at about 19,200 persons . Also, it does not reflect the fact that over 40
percent of the new dwellings are specifically for residents over age 55 - almost
by default households of two or less persons.
Given this and that the trend in household size in the country has been
downward since the 1960s, the Census estimate is more likely to be a more
accurate estimate of the Town' s population.
24
4
z �
ATTAC��NT # 7
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HUMAN RESOURCE SPECIALIST
1999 ANNUAL REPORT
PERSONNEL / CIVIL SERVICE :
The Town has maintained it' s compliance with civil service and has received
approved Payroll Certifications for January and June 1999 . As of the end of the
year there were two (2 ) positions with provisional appointments . The
Network/Records Specialist position is pending the creation of the exam , and the
Automotive Mechanic Assistant position is pending Jurisdictional Classification in
the Non-Competitive class . The vacant Engineering Aide position is also
pending Jurisdictional Classification in the Non -Competitive class .
Active positions not filled as of 12/31 /1999 are Principal Account Clerk Typist and
Deputy Town Clerk. The Budget Officer and I have decided to hold off filling the
Principal position until after the exam results are released in February 2000 . The
Town Clerk and I are looking to promote from within to fill the Deputy Town Clerk
position in January 2000 .
A turnover ratio is determined by dividing the total number of employees who
resigned and retired by the total number of active positions . The Town ' s turnover
ratio for 1999 was 7 : 50 or 14 % turnover. This is up from 1998' s 110/6 and 1997' s
11 % . S . C . L . I . W. C . experienced 17 % turnover compared to 0 % in 1998 and 17 %
in 1997 .
During the year there was -
0 3 new positions created : Working Supervisor, Automotive Mechanic
Assistant , Engineering Aide (temporary/full -time )
0 0 positions abolished
0 1 position reclassified : Senior Account Clerk to Principal Account Clerk/ Typist
0 4 changes in Job Classification : Highway Superintendent Q -> R , M -> O for
Deputy Highway Superintendent , Parks Maintenance Manager and the
Water/Sewer Maintenance Supervisor
0 7 resignations : Karen VanEtten , Senior Typist ; Chris Lehman , Planner; Ken
Seamon , Laborer; Michelle Townley, Typist ; Mary Saxton , Deputy Town
Clerk; Mark Cass , Senior Account Clerk and Sue Lajza , Crossing Guard
0 0 terminations
0 0 retirements
0 1 death ( Planning Board Member)
0 1 transfer from S . C . L . I . W. C . to Highway Department : Craig Ballard
0 5 new hires : Dianne McFall , Typist ; Sandy Polce , Senior Typist : Mike Beach ,
Automotive Mechanic Assistant ; Matt Lincoln , Laborer; Mike Smith , Planner
0 1 non -ratified appointment of Typist for the Courts
0 1 cross training : cleaner also part-time crossing guard
1
ATTACMIENT # 8
The following is a listing of vacant positions listed with Civil Service :
Secretary to the Supervisor Administrative Assistant
Bookkeeper to the Supervisor Principal Account Clerk/Typist
Senior Account Clerk/Typist Deputy Town Clerk
Heavy Equipment Operator Motor Equipment Operator (2 )
Senior Typist Account Clerk Typist (2 )
Typist ( part-time) ( 2 ) Laborer (6)
Planning Intern ( part-time ) Engineering Aide (temporary , full -time )
For Southern Cayuga Lake Intermunicipal Water Commission there was one
position reclassified from Account Clerk /Typist to Senior Account Clerk/Typist
and a vacant Executive Director position . The Executive Director job description
will be edited and given a new title . In 2000 this position will be reclassified and
filled by the present Production Department Leader, Paul Tunison . Mr. Tunison
has been filling in as the acting temporary General Manager, until the
reclassification is complete .
PERSONNEL COMMITTEE :
The Personnel Committee only met once in 1999 , and discussed issues to be
brought to the committee for review. The Committee also determined the need
to review the entire Personnel Manual due to the need to have one manual
between S . C . L . I . W. C . and the Town . It was the goal of the committee to meet
quarterly in 1999 , instead of monthly. This was determined as ineffective ,
therefore in 2000 the meetings will again be held monthly .
EMPLOYEE TRAINING AND DEVELOPMENT :
As an essential part of keeping employees affective , training and personal
development is always a key issue . Training sponsored by the Personnel
Department in 1999 included : Management Retreat , Managing Conflict
Effectively , Fire Evacuation Procedures , and Right to Know.
I participated in the following seminars in 1999; Human Resources Institute at
Cornell University , Human Resources Management Program at Cornell
University , Commercial and Property Insurance , Workplace Safety , HR Forum at
Cornell University , and monthly training/meetings of the Society for Human
Resource Management of Tompkins County .
As a personal accomplishment I took and passed the Society for Human
Resource Management professional exam in December. This accomplishment
allows me to present myself as a Professional in Human Resources , ( PHR) .
2
WELLNESS :
Under this big umbrella called Wellness the Town provided the employees with a
Wellness Fair in September, which 69 % of the employees participate in . At the
fair the employees could get their blood pressure , cholesterol and glucose
checked , have an analysis of their body fat percentage done , and attend a lesson
on " Physical Activity for Life" . The Town also provided free flu shots in
November, which 23 employees received .
INSURANCE :
WORKERS' COMPENSATION :
Affective July 1999 the Town changed its' carrier from State Insurance Fund to
Public Employers Risk Management Association ( PERMA) . This decision has
been a good one . The service the Town has received from PERMA has been
very good . The Loss Control Representative , Norm Wiley , has met with Mr.
Noteboom and myself a few times and has conducted training for the Town .
In 1999 there were two (2 ) reportable injuries with a total of 17 loss workdays ,
and ten ( 10 ) non-reportable first aid injuries . If the first aid injury required a
doctor visit the bills were paid through the Risk Retention Fund , instead of putting
these through our workers' compensation carrier.
Safety Committee :
The safety committee accomplished one of its many goals for 1999 . This past
Spring all employees of the Town where trained on the Fire Evacuation
Procedures for Town Hall and the Highway Facilities . The Committee has
started working on a comprehensive Safety Manual to be used by all Town
employees .
DISABILITY:
One of my goals for 1999 was to reduce the Town ' s Disability Insurance costs .
Happily this goal was reached very early on in 1999 . After requesting a bid from
the Town ' s carrier ( Reidman Insurance ) , Becker-Wells Insurance , and Ithaca
Agency, Reidman brought back a decrease in our premiums . The premiums
went from $ 12 . 06 per employee per month to $5 , a decrease of 59 % . Therefore ,
there was no need to change carriers , since this was the lowest premium .
HEALTH / DENTAL INSURANCE :
The Town ' s health and dental insurance carrier went through a change , which
included a name change from Prepaid Health Plan ( PHP ) to Univera Health
Care . Beginning in 1999 the Town stopped offering traditional Blue Cross Blue
Shield Health and Dental Insurance , and went to offering two HMO coverages .
One policy through HMO -CNY from BC/BS and the second coverage by
continuing with PHP for health and adding PHP Dental . The Town also added
3
the availability for part-time employees to pick up dental insurance , and the
availability to reimburse some employees for purchasing a separate policy from
the Town ' s , ( mostly for out of state retirees) .
COMMERCIAL INSURANCE :
The Town changed insurance companies from Spraque Insurance to Ithaca
Agency for 1999 through 2001 . In the beginning of the year Charlie Gibson ,
Ithaca Agency Representative , and myself met several times to review the
coverage and make necessary modifications . The most drastic modification was
the property values established for the Town Hall , Highway Facility and the Post
Office. The change in value to ones that more accurately reflected the
replacement cost reduced the Town ' s insurance by $ 1 , 979 . 44 . The Town also
changed the Fidelity Bond from $ 1 , 000 , 000 to $3 , 000 , 000 for 4 Officials which
was an increase of $603 . As a conclusion the Town paid $ 10 , 000 less than
budgeted for.
As you can see 1999 has been a busy and exciting year. There were many
items on my Priority Work Plan for 1999 that did not get as fully completed as I
would have liked , but will be moved into 2000 as a must complete . For example ,
Aid in the coordination of the move to the Post Office !
Submitted By:
Judith C . Drake, PHR
Human Resources Specialist
4
JOAN LENT NOTEBOOM
04� oFIT Town Clerk/Receiver of Taxes
Town of Ithaca
zi 126 E . Seneca Street
Ithaca , NY 14850
(607) 273- 1721 , Fax (607) 273-5854
Agenda Item No . 11 (a )
TOWN CLERK' S MONTHLY REPORT
January 2000
Presented : Town Board Meeting , February 7 , 2000
Town Clerk : Individuals appointed by the Town Board at the January meeting were
sent certified copies of the resolution of appointment , and notification of their need to
file an Oath of Office if applicable . The annual Ethics Disclosure forms were sent to all
elected and appointed officials who are required to submit the disclosure .
Meetings were held with two furniture vendors on January 21 , to hear their presentation
for the new furniture at the New Town Hall . The vendors presented drawings , pictures ,
and quotes to the committee in attendance . The committee will again meet during
February to review the proposals from the last two of the four vendors , and discuss all
the quotes .
Tax Collection : Payments during the first three weeks of January proved to be slower
than usual . The majority of collections were processed during the last week of the
month . Most property owners opted to pay the full payment this year, rather than the
installment option . ( See attached financial report . )
Respectfully submitted ,
.J
5 137 r
Joan Lent Noteboom
Town Clerk
ATTACHMENT # 9
TOWN C L E R K ' S M O N T H E V REPORT
TOWN OF ITHACA , NEW YORK JANUARY , 2000
TO THE SUPERVISOR : PAGE 1
ant to Section 21 , Subd I of the Town Law , I hereby make the following statement of all fees and moneys received by me
nnection with my office during the month stated above , excepting only such fees and moneys the application and payment
ich are otherwise provided for by law :
1999 SPORTING LICENSES
2000 SPORTING LICENSES
3 MARRIAGE LICENSES NO . 1 TO 20003 26125
AGRICULTURE REPORT
COPY AERIAL PHOTOS
2 MISC . COPIES 5 . 10
COMPREHENSIVE PLAN
ENVIRONMENTAL REVIEW
5 MARRIAGE TRANSCRIPT 50 . 00
NOISE ORDINANCE
RETURNED CHECK — CLERK
RETURNED CHECK — TAXES
RETURNED CHECK — W& S
1 OPEN SPACE REPORT 5 . 30
POSTAGE
SIGN ORDINANCE
1 SUBDIVISION REGULATIONS 3 . 00
4 TAX SEARCH 20 . 00
WATER & SEWER SEARCH
2 ZONING ORDINANCE 17 . 00
A1255 TOTAL TOWN CLERK FEES 126 . 65
A1555 85 DOG ENUMERATION 85 . 00
A1556 1 SPCA CONTRACT 449 . 23
A1557 1 SPCA IMPOUND FEES 10 . 00
30 1 GAMES OF CHANCE LICENSES 10 . 00
BINGO LICENSES
6 BINGO FEES 143 . 16
A2540 TOTAL A2540 143 . 16
A2544 85 DOG LICENSES 170 . 00
6 BUILDING PERMIT 870 . 00
BUILDING PERMIT EXTENSIN
1 FOUNDATION PERMITS 75 . 00
CERTIFICATE OF OCCUPANCY
2 TEMP . CERT . OF OCCUPANCY 87 . 50
USE PERMITS
1 OPERATING PERMITS 50 . 00
3 FIRE SAFETY INSPECTIONS 87 . 50
SIGN PERMITS
ZBA AREA & USE VARIANCES
ZBA SPECIAL APPROVALS
ZONING AMENDMENTS / REZONE
ZBA ADDITIONAL MTG . FEE
1 ZBA SPECIAL APPROVALS 100 . 00
it
TOWN CLERK ' S MONTHLY REPORT
JANUARY , 2000
PAGE 2
110 TOTAL B2110 1 , 270 . 00
SUBDV . REV . INITIAL APL ,
SUBDV . REV , PRELIM . PLAT
1 SUBDV . REV . FINAL PLAT 30 . 00
SBDV , REV . PLAN REAFFIRM
SITE PLAN INIT . APL , FEE
SITE PLAN PRELIM . PLAN
1 SITE PLAN FINAL PLAN 100 . 00
ADD . MTG . FEE AGENDA PRO
ASS . MTG . FEE P . H . PROCE
B2115 TOTAL B2115 180 . 00
SUBDIV . REV . INSPECTION
SITE PLAN REV . INSPECTIN
SUBDV . PRELM , REV , DEPOS
SUBDV . FIN . REV , FEE DEP
SITE PLAN PREL . FEE DEPO
SITE PLAN FIN . FEE DEPOS
BP615 TOTAL BP615
Paid to Supervisor for General Fund 994 . 04
Paid to Supervisor for Part Town 11450 . 00
Paid to County Treasurer for Dog Licenses 159 . 27
Paid to Ag & Markets for Dog Licenses 48 . 00
id to NYS Health Department for Marriage Licenses 33 . 75
d to State Comptroller for Games of Chance Licenses 15 . 00
id to State Comptroller for Bingo Licenses
Total Disbursements 2 ; 700 . 06
JANUARY 31 , 2000 ( /�tt ; SUPERVISOR
STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA
JOAN LENT NOTEBOOM , being duly sworn , says that she is the Clerk of the TOWN OF ITHACA
the foregoing is a full and true statement of' al.f ' Fees and Moneys received by her during the month above stated ,
piing only such Fees the application and `payyeat of which are otherwise provided for by law .
$cribed and sworn to before me this J �• ,
5'r Town Clerk
day of 20C; () DEBORAH KELLEY
MOUIB Public, State of New York
No. OIKE6025073
(]ualified In Schuyler County i
Commission Explres May 17, 20
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Agenda Item No . 11 (a )
2000 TAX COLLECTION
RECEIVER OF TAXES
January 2000 - Monthly Report
2000 Tax Warrant - Town of Ithaca
Total Town Warrant ( Levy) : $31818 , 15131
General Fund Levy - $ 907 , 636 . 00 Water Fund Levy - $ 395 , 737 . 99
Sewer Fund Levy - $ 517 , 299 . 42 Fire District Levy - $ 1 , 922 , 839 . 00
Lighting Districts Levy - $ 177215 . 00 Delinquent Charges - $ 57 , 424 . 90
1 / 19/00 Payment : Town of Ithaca Supervisor - $ 11500 , 000 . 00
(Tax Bill Receipts : 1 / 1 - 1 / 19)
1 /25/00 Payment : Town of Ithaca Supervisor - $ 725 , 000 . 00
(Tax Bill Receipts : 1 / 13- 1 /25 )
1 /31 /00 Payment: Town of Ithaca Supervisor - $ 1 , 500 , 000 . 00
(Tax Bill Receipts : 1 /25 - 1 /28)
1 /31 /00 Payment : Town of Ithaca Supervisor - $ 93 , 152 . 31
(Tax Bill Receipts : 1 /28)
TOTAL WARRANT BALANCE DUE : $ -0-
Total No . of Tax Bills on Warrant : 5 , 180
Total Tax Bills Processed as of 1 /31 /00 : 3 , 805
2000 In Lieu of Taxes
Budget Estimate : Groff Associates , Ellis Hollow Elderly Housing $ 17403 . 00
Ithaca Elm- Maple Houses , Inc. $ 2 , 650 . 00
* In Lieu of Tax Elm -Maple Houses , Inc . , is unknown until received in April/May .
Payment based upon gross basic rents , calculated by HUD .
TOTAL IN LIEU OF TAXES ESTIMATED TO BE RECEIVED : $ 4 , 053 . 00
Received 1 /24/00 : Groff Asso . , Ellis Hollow Elderly Housing $ 19398 . 62
TOMPKINS COUNTY WARRANT TO BE COLLECTED
Total Tompkins County Warrant: $ 492199810 . 02
Agenda Item 11b
Town of Ithaca Highway Department
Monthly Town Board Report, January 2000
January 2000 brought the Town of Ithaca mild weather . One half of the month
we were able to continue repairs to our infrastructure-replacing fire hydrants,
repairing water valves . Winter weather moved in and we had to go to winter
operation mode, which has continued ever since .
Renwick Bridge has not gone out to bid yet. The County has been investigating
the questions about the project that the public meeting raised . We have not
heard the outcome yet. We are coordinating the work with New York State
Electric and Gas (NYSEG) and will be meeting with their engineers to minimize
conflicts with Town' s water lines and NYSEG gas lines . The water line
installation down Wycoff Road will help to reinforce the Town' s water system in
that area .
The Public Works Committee will be reviewing our sidewalk ordinance . We will
be looking at how the Town constructs and maintains our trails, walkways and
bikeways . We need to keep the intermodal aspects in mind as we work our way
through this process . If pedestrians and bicycles are considered part of our
transportation system, then we will need to keep in mind equal access for all
modes of transportation . One aspect of the NESTS study was the fact that al
forms of transportation need to be considered and given equal access . This
would help to alleviate some of the car traffic problems .
Renwick Heights Road . We have solicited comments from the residents on this
road regarding the sidewalk and exactly what kind of road that needs to be
constructed there . We received many comments back and we will gladly
provide copies to any board member interested . We are scheduling a public
meeting for those residents on February 29, 2000, at Boyton Middle School to
present various concepts for design on this dead end road . The central issue is
the sidewalk along their road is whether they should contribute or not or should
we even have a sidewalk on a road like this one .
February Projects
• Snow removal, as necessary .
• Water and sewer repairs .
• Equipment maintenance .
ATTACHMENT # 10
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Town Engineer' s Report for 2/7/00
Town Board Meeting
DEVELOPMENT REVIEW
Cornell University North Campus
The Town Engineer has reviewed the basic grading plans and the proposed water main replacement. The project will
require a new connection to the Transmission main, which will include new control valves and possibly new meters. The connection
must meet Town and SCLIWC requirements.
EARTH FILL PERMITS
No new fill permits were issued in the month of January.
City of Ithaca Proposed Spoil Site
Plans have not been submitted from the City of Ithaca.
WATER PROJECTS
Integrated Water System
The Town Engineer is continuing to work with the Integrated Water Supply Committee consisting of representatives of the
City, the S.C .L.I. W.C. and Cornell University Utilities. The City has provided the commission with comments on the draft
agreement. The Comments from the City were not extensive and would not entail any significant change to the language of
the agreement: It is anticipated that the Commission will review and accept the agreement language and will be passing it
on to the Municipal Boards with a recommendation to approve. The Cornell legal staff is in the process of reviewing the
proposed lease agreement for the Cornell Water Plant and comments are expected in the near future.
Warren Road Water Main Replacement
Work is completed and the project is being closed.
Wycoff Water Main Improvements
The Town Engineering Staff has prepared a plan for 1600 LF of 8" water main to provide a reinforcing loop from the
Village of Cayuga Heights water main at Sunset Park to the Town of Ithaca water main on Wycoff Road. This project will
provide a significant improvement in fire flow and improve reliability of the system . The project also includes a Pressure
Regulating Valve and Metering station . This project will be bid for a contract to be let in March with construction to be
done in April.
SEWER PROJECTS
The SJS partners are nearing completion of a revised agreement and the final draft will be presented to the municipal
boards in the near future . The Town Engineer has been working with the other municipal Engineers and the SJS
attorney on technical details of the agreement.
ATTACHMENT # 11
TOWN ENGINEERS REPORT 2/7/00 PAGE 2
TOWNHALL
Construction started on the Town Hall project the week of January 10, 2000 with the contractors mobilizing and starting
demolition work. Demolition proceeded rapidly and is near 95% complete for the Town Hall space. The Contractor' s are
working well together and there have been no major problems. The General construction contract has had the most
demolition work to do. The interior ceilings on the fast floor have been removed along with the back work room wall and
various partitions. The old Lookout Galleries have been removed on the first floor and the basement. The glass partitions in
the lobby have been removed. Removal of the vaults is underway with a significant amount of effort being required due to
the reinforced concrete construction. The HVAC contractor has removed most of the ductwork and is removing old
radiators. The basement sprinkler system has been removed.
The Post Office has issued a contract for the removal of the floor tile in the basement and first floor. Approvals have been
received from the NYS Department of Labor and the work is scheduled to start February 7.
The Post Office signed a contract for construction of the Postal Store and a pre-construction meeting has been scheduled for
February 9, 2000, with a construction start shortly after.
Copies of the job progress meeting notes are attached.
C.•I RPTSENGR I ERPT 0001.REP
OF I T/
; qD TOWN OF ITHACA
1821 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273- 1747 ZONING 273-1783
FAX (607) 273-1704
TOWN OF ITHACA TOWN HALL PROJECT
JOB MEETING 91 / MEETING NOTES
MEETING REPORT
Date : January 20 , 2000
Meeting Date : January 19, 2000 — 9 : 00 A. M .
Location : Basement - New Town Hall Building — Room B - 15 , Tioga St.
Subject : Weekly Construction Meeting
Attendees : HOLT Architects :
Brian Cutler, Construction Administrator
Charles Wilson Engineers
Steve Wilson
Greg Kirkpatrick
Town of Ithaca:
Creig Hebdon, Town of Ithaca, Assistant Town Engineer
Chuck White, Town of Ithaca Civil Engineer
Mary Bryant, Secretary, Town of Ithaca
Contractors Present :
Butch Esposito , Sarkisian Bros .
Vincent Brigagliano, PS &V
Gary Smith, PS &V Heating
Ken Doris, PS &V Plumbing
Assistant Town Engineer Creig Hebdon opened the meeting at 9 : 10 A .M.
POST OFFICE COORDINATION
Creig Hebdon, Assistant Town Engineer stated that he has tried to contact John
Frederico, Project Manager for the Post Office construction concerning asbestos
contractor and General Contractor.
The complete Post Office Plan Sets will be available Monday, January 24 , 2000 .
The duration of time to remove asbestos is three (3 ) weeks . Everyone was in agreement
Meeting Report Page 2
January 19 , 2000
that one ( 1 ) more meeting needs to be scheduled for coordination of all prime contractors
schedules and on. removal of asbestos .
POST OFFICE PARKING
The lane is to be kept clear for Post Office employee parking .
PROJECT SCHEDULES
Project schedules are due from all contractors . The Town needs to inform the
Post Office regarding definite dates as to when the demolition is completed — the Post
Office will then construct the demising wall , which will separate the work area.
CONSTRUCTION STAGING AREAS
No complaints have been voiced regarding the staging area. Everyone is satisfied
with the parking arrangements .
MATERIALS STORED ON SITE
A copy of the delivery ticket is required of all materials that are delivered on site
— copies are to be presented to Chuck White, Civil Engineer, Town of Ithaca. If no ticket
has been delivered then Town will not pay for the materials on site .
HOLT ARCHITECTS
Brian Cutler, Construction Administrator, noted that the General Contractor
Proposal should be submitted to HOLT Architect . Brian noted that he would keep a
Change Proposal Log for each contractor. Mechanicals are to be sent directly to Charles
Wilson Engineers, with a copy to Brian Cutler, Holt Architects .
CONTRACTORS
Sarkisian Brothers asked about the restrooms in the Post Office Building . Creig
Hebdon, Assistant Town Engineer responded that the Town of Ithaca is making
restrooms not under construction available . Sarkisian Brothers said that the water was
shut off in the men ' s restroom . Mr. Hebdon pointed out that there are four stalls in the
men ' s locker room that are available for use .
Mr . Hebdon communicated to Sarkisian Brothers that the Town of Ithaca needs a
number regarding demolition of the partition wall in the basement that is made up of
sheet rock with metal studs, along with a number for cost to put back in place .
Meeting Report Page 3
January 19, 2000
Plans for the scaffolding need to be discussed with the City of Ithaca Engineering
Department. The Town of Ithaca will contact Tom West or Bill Gray .
PS &V
Assistant Town Engineer Hebdon communicated to PS &V that the Town of
Ithaca would like a price for removal of the air-handling unit from the basement
mechanical room with the compressor.
OTHER BUSINESS
Chuck White, Town of Ithaca Civil Engineer, asked about a weekly meeting time
of 9 : 00 A. M . or 9 : 30 A . M . Wednesday . Everyone was in agreement with scheduling the
meetings on Wednesday at 9 : 30 A . M .
Meeting adjourned at 10 : 00 A . M .
Eng4l /Projects/Tnhall/mtg0l . min
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_ TOWN OF ITHACA
Il 1821- .9 ) 126 EAST SENECA STREET , ITHACA , N . Y . 14850
� w � o
TOWN CLERK 273-1721 HIGHWAY 273- 1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273- 1747 ZONING 273-1783
FAX (607) 273-1704
TOWN OF ITHACA TOWN HALL PROJECT
JOB MEETING #2 / MEETING NOTES
Date: January 26, 2000
Meeting Date : January 26, 2000 — 10 : 30 A . M .
Location : Basement - New Town Hall Building — Room B- 15 , Tioga St.
Subject: Weekly Construction Meeting
Attendees : HOLT Architects :
Brian Cutler, Construction Administrator
Charles Wilson Engineers
Steve Wilson
Town of Ithaca:
Dan Walker, Town of Ithaca, Town Engineer
Creig Hebdon, Town of Ithaca, Assistant Town Engineer
Chuck White, Town of Ithaca Civil Engineer
Contractors Present:
Butch Esposito, Sarkisian Bros.
Vincent Brigagliano, PS&V
Gary Smith, PS&V Heating
Ken Dorus, PS&V Plumbing
Gary Carver, R.G . Burns Electric
Steve Pietrzykowski, R. G Bums Electric
Chuck Wright, Climate Control Tech .
Dan Walker opened the meeting at 10 : 40 A . M .
POST OFFICE COORDINATION
The Post office has issued a contract to construct the Lease space to Kelly-Atlantic Inc. , Fred Haeflin Project
manager. The Postal Service has scheduled a pre-construction meeting for February 8, 2000 . Based on a conversation
with John Frederico, the Contractor could start to mobilize prior to the pre-construction meeting. Dan Walker will be
meeting with Fred Haeflin to review schedules and work plans.
The asbestos removal project has been advertised and work is scheduled to start on February 7, 2000.
Asbestos tile removal will start in the basement and then will be completed on the first floor. The work should be
completed in 2 to 3 weeks .
SAFETY
The need to maintain a safe work site was reviewed by Dan Walker. The general contractor is maintaining fire
extinguishers in the building. Generally no problems with safety have been observed.
Town Hall Job Meeting 2 Notes Page 2
January 26, 2000
PROJECT COORDINATION
Project schedules are due from all contractors . The Town is maintaining a master project schedule and will
post a copy in the Job Plan room . Copies of the schedule will be sent to each Contractor.
Vincent provided schedules for the Plumbing and HVAC contracts at the meeting and Butch has provided a
mile stone schedule to Dan Walker.
The impact of the Post Office Asbestos abatement project on the construction schedule was discussed.
Contractors are concerned about both delay of project from aspect of performance time and also potential additional
costs of delays. No major problems at this time, and proposed schedule should work.
CONSTRUCTION STAGING AREAS
No complaints have been voiced regarding the staging area. Everyone is satisfied with the parking
arrangements . Contractors will work out snow removal arrangements as necessary . Butch said that he will be starting
loading dock bumper demo and then construction of back wall next week. That will limit access to the dumpsters which
will be away from the building.
HOLT ARCHITECTS
Brian Cutler, Construction Administrator, noted that the General Contractor Proposal should be submitted to
HOLT Architect. Brian noted that he would keep a Change Proposal Log for each contractor. Mechanicals are to be
sent directly to Charles Wilson Engineers, with a copy to Brian Cutler, Holt Architects. Copies of BFI ' s should also be
faxed to the Town of Ithaca. FAX # 273 - 1704
PAY REQUISITIONS
Under Contract the 15 '' of month is deadline for pay requisitions. For this month only requisitions submitted
by the 28" of January will be processed . Procedures will be per memo from Brian Cutler to Dan Walker dated 21
January 2000 . (Copy attached)
CONTRACTORS
SBI
Butch submitted a progress report and note about Plexiglas storm windows. (Attached)
A RFI regarding the Parapet wall detail has been submitted to HOLT and is awaiting a response. The
structural engineer is on site today and a response is pending to clarify the detail . A concern about the impact of the
Post office contractor installing a structural beam in a section of the wall below the new parapet wall . SBI will do their
work on their schedule and the PO contractor will be responsible for adequate shoring during their work. Damage
caused by the PO contractor will be repaired by that Contractor.
The structural engineer is preparing a response to the RFI regarding l ) the parapet detail ; 2) repair of openings
in the floors; and 3 ) structural details for closing holes from the scale pit and the dock leveler.
SBI needs roof structural details and curb information for work on Post Office space . Dan Walker will
coordinate with the PO contractor for that information .
Butch also expressed concern about the impacts of delays caused by the asbestos abatement.
PS & V
Vincent asked about access to PO lease space for mechanical and plumbing work in that area. Contractors will
have access and Town will provide assistance with coordination if needed.
Agenda Item # 11 (d)
Planning_ Director's Report for February 7, 2000 Town Board Meeting
DEVELOPMENT REVIEW
The following are actions that were considered by the Planning Board.
Ianuary 4, 2000 Meeting:
Walker Two-lot Subdivision, Coddington Road: The Planning Board granted
Preliminary and Final Subdivision Approval for the proposed subdivision of Town of
Ithaca Tax Parcel No. 47-2-6. 5, consisting of 56. 6 + /- acres in area and located on the
north side of Coddington Road between 955 and 1001 Coddington Road, into two lots,
48. 8 + / - acres and 7. 8 + /- acres in size respectively. Said parcel is located in the R-30
Residence District and CD-Conservation District. Richard L. and Ruth S. Walker,
Owners / Applicants.
Old Hundred Site Plan Modification, 704 Five Mile Drive: The Planning Board granted
Preliminary and Final Site Plan Approval for the proposed modification of the
previously approved site plan for housing for the elderly at Old Hundred, located at 704
Five Mile Drive on Town of Ithaca Tax Parcel No . 31 -4-2, Residence District R-30. Said
modification would increase the number of elderly residents from six to seven, using the
former library as a bedroom. Denmark Development, Inc. , Owner/ Applicant; Patricia
and Elizabeth Classen, Agents.
Cornell University North Campus Residential Initiative, Pleasant Grove Road: The
Planning Board held a public hearing on January 4"' to consider Preliminary and Final
Site Plan Approval and a Recommendation to the Zoning Board of Appeals regarding
Special Approval for Cornell University's proposed North Campus Residential
Initiative, and adoption of a Statement of Findings pursuant to the New York State
Environmental Quality Review Act regarding the North Campus project, located on the
west side of Pleasant Grove Road and south side of Jessup Road on all or parts of Town
of Ithaca Tax Parcel No's. 67-1 -1 . 1 , 68-1 -11 . 1 , 68-1 -11 . 2, and 68-1 -12. 2, in the R-30
Residence District, comprising approximately 14. 1 acres of land. The overall project in
both the City and Town of Ithaca is proposed to consist of new dormitories to house up
to 560 new students, a new "community commons" dining hall /student activities
center, a new road connecting the existing South Balch Drive to Pleasant Grove Road, a
new parking lot, three new soccer fields, tennis courts and basketball courts, and bicycle
and pedestrian facilities. Cornell University, Owner/ Applicant; Kathryn Wolf,
Trowbridge and Wolf, Landscape Architects, Agent. After holding the public hearing and
deliberating, the Planning Board adjourned the January 4"' meeting at 12: 00 midnight, and
reconvened at 12:00 noon on January 5`h, where the Planning Board adopted its Statement
of Findings pursuant to SEQR, granted Preliminary Site Plan Approval (deferring a
determination on Final Site Plan Approval pending submission of a number of plan
revisions and details), and issued an affirmative recommendation to the ZBA regarding
Special Approval. By a 4 to 3 vote, the Planning Board approved Cornell's proposal to
AT T ATTACHMENT # 12
relocate the Cradit-Moore House to a site to the north on Pleasant Grove Road. The ZBA
will consider Special Approval for the North Campus project at their February 9, 2000
meeting. Pending that decision, Planning Board consideration of Final Site Plan Approval
is tentatively scheduled for March 7, 2000.
Tanuary 18, 2000 Meeting: (Cancelled due to lack of confirmed agenda items)
CURRENT PLANNING DEPARTMENT PROTECTS
The following are accomplishments or issues that have been dealt with over the past
month.
SE OR Reviews for Zoning Board:oard: One SEQR review for the Zoning Board was done
since the January report: (1 ) Statement of Findings pursuant to SEQR regarding the
request for special approval for Cornell University's proposed North Campus
Residential Initiative, Pleasant Grove Road, R-30 Residence District (refer to Planning
Board actions at January 4' meeting above) .
Codes and Ordinances Committee: The January 20, 2000 Codes and Ordinances
Committee meeting was cancelled due to snow. The meeting is in the process of being
rescheduled. Agenda items will include: (1 ) continuation of discussion regarding
commercial/business zoning (and specific comments on the use table); (2) review of
draft zoning chapters; and (3) discussion of timetable and status of Zoning Ordinance
and map revisions project.
Capital Projects Planning Committee: The committee met on Wednesday, January 5,
2000 . Agenda items included coordination of staff efforts on planning, design and
construction of capital projects, review of sample project description forms, further
discussion of project evaluation criteria, and discussion regarding the process and
timeframe for proposed 2001 capital projects. The next meeting of the Capital Projects
Committee is scheduled for Wednesday, February 2, 2000.
City of Ithaca Southwest Area GEIS Review: The City of Ithaca has completed their Draft
Generic Environmental Impact Statement (GEIS) for the Southwest Area Land Use Plan,
and has set a deadline of February 17, 2000 for public comments. The GEIS is available
for public review at City Hall and the Tompkins County Public Library . The Town
Planning Department has a copy for review. A modified version of the DGEIS is also on
the City's Web Site. Planning staff will review the Draft GEIS and coordinate
submission of Town comments, if appropriate, with the Town Board, Planning Board,
and Conservation Board (refer to Item No . 18 on February 7"' Town Board agenda) . The
City has held three public hearings on the GEIS: Mon., Jan. 24' at 6: 00 p. m.; Tues., Jan.
25'h at 1 : 00 p. m.; and Tues. , Jan. 25"' at 7:00 p. m. Planning staff attended one of the
hearings as an observer.
Cayuga Lake Watershed Management Plan: Staff reviewed a draft of the Cayuga Lake
Watershed - Preliminary Watershed Characterization (Nov. 1999) report that was
completed as part of the intermunicipal effort on the Cayuga Lake Watershed
2
Y
Management Plan, and is being circulated for public comment. Planning staff and some
members of the Town Board, Planning Board and Conservation Board attended a public
information meeting on this report on January 19, 2000 at Boynton Middle School.
1999 Annual Report: The Planning Department completed the department's Annual
Report for 1999 . This will be presented at the February 7`' Town Board meeting, and will
include summaries of development reviews and accounting for the year, as well as
descriptions of projects and work accomplished during the year.
TCAD Economic Development Strategy Coordinating Committee: Tompkins County
Area Development (TCAD) has set up a committee to coordinate economic development
implementation efforts that were recommended in the "Tompkins County Economic
Development Strategy" which was completed in 1999. The Director of Planning has
been asked to participate on this committee. The kick-off meeting was held on January
13, 2000. The committee is expected to provide a forum for reports on the progress of
the County Economic Development Strategy and related activities, and for discussion
and evaluation of new economic development ideas that come from participants and
their constituents. The committee agreed that it was a good idea to continue this kind of
forum. The committee will meet quarterly during 2000.
Follow-up Plan Compliance: Follow-up staff review of site plan compliance elements
was done on the Linderman Creek and Burger King projects which are currently under
construction.
Census 2000: Additional follow-up work on address corrections and boundary
confirmation was completed by Planning staff.
Filename: 17plan\ townbd\ tpre0200.doc
3
Agenda # I I
TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF JANUARY 2000
YEAR TO DATE
TYPE OF PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT
SINGLE FAMILY ATTACHED 2000 0 0 0 0
RESIDENCES 1999 0 0 0 0
SINGLE FAMILY DETACHED 2000 1 150,000 1 150,000
RESIDENCES 1999 10 0 0 0
2000 0 0 0 0
TWO FAMILY RESIDENCES 1999 0 0 0 0
2000 2 14,527 2 147527
RENOVATIONS 1999 1 299000 1 29,000
2000 1 51600 1 5,600
CONVERSIONS OF USE 1999 0 0 0 0
2000 0 0 0 0
ADDITIONS TO FOOTPRINT 1999 0 0 0 0
2000 1 27,000 1 27,000
MULTIPLE RESIDENCES 1999 1 1 ,500 1 1 ,500
2000 0 0 0 0
BUSINESS 1999 1 5189804 1 5183804
2000 0 0 0 0
AGRICULTURAL 1999 0 0 0 0
2000 0 0 0 0
INDUSTRIAL 1999 0 0 0 0
2000 1 1 IC Compost Facility 356,333 1 3565333
EDUCATIONAL 1999 0 0 0 0
1 Renovate St. Catherine's chapel 4005000
1 Town Hall 11600,000
l Add skylight and window 6,731
MISCELLANEOUS 2000 3 23006,731 3 220067731
CONSTRUCTION 1999 0 0 0 0
TOTAL NUMBER OF 2000 9 2,560,191 9 2,5605191
PERMITS ISSUED 1999 3 5499304 3 5495304
TOTAL FEES 2000 9 1 ,700 9 1 ,700
RECEIVED 1999 3 895 3 895
Date Prepared: February 1 , 2000
Dani L. Holford
Building/Zoning Department Secretary
ATTACHMENT # 13
2
TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 10
I . # l Bella Vista Drive (Longview) - residential care facility - temporary.
2. 1336 Slaterville Road - enclose back of garage to form mud room.
3 . 101 Conifer Circle (Linderman Creek) - temporary use of office space in the Community Building - temporary.
4. 11 Sanctuary Drive - new two-family dwelling.
S . 14 Lisa Lane - install wood fireplace and new electrical work.
6. 975 Taughanuock Boulevard - remodel fast floor.
'7. 975 Taughannock Boulevard - second story addition with mezzanine.
8. 169 Whitetail Drive - new sunroom addition.
9. 307 Roat Street - add bathroom in basement and modify exterior door.
10. 104 Compton Road - remodel and add apartment - temporary.
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE., 2000 - 10
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1999 - 11
INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 0
From December 1999:
4. 1477 1/2 Slaterville Road - property maintenance - abated.
5. 1479 1 /2 Slaterville Road - property maintenance - abated.
From November 1999:
1 . 1432 Hanshaw Road - building code - abated.
2. 85 Whitetail Drive - building code - pending.
From September 1999:
1 . 703 Hudson Street Extension - noise - pending.
2. 177 Kendall Avenue - budding code - no violation found.
3 . 116 Kay Street - building code - abated.
From April 1999:
1 . 172 Calkins Road - property maintenance - $200 fine imposed.
From May 1998:
1 . 155 West Haven Road - building code - application pending.
2 . 220 Haller Boulevard - building code - pending.
From Mardi 1998:
1 . 124 Haller Boulevard - building code (illegal apartment) - pending. (apartment occupied by family member)
From February 1998:
1 . 803 Coddington Road - building code (illegal apartment) - pending. (apartment vacant)
2 . 611 Elmira Road - building code (illegal apartment) - pending. (apartment vacant)
From January 1998:
1 . 110 Winston Drive - building code (illegal apartment) - pending. (building vacant)
3
From October 1997:
1 . 1447 Tmmansburg Road - building code and zoning violation (illegal apartment) - pending. (apartment vacant)
rom Mav 1995:
9 1 . 1152 Danby Road - zoning and building code - pending legal action.
TOTAL COMPL .INCS INVESTIGATED YEAR TO DATE, 2000 - 0
TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1999 - 3
TOTAL FIELD VISITS THIS MONTH - 73
Uniform Building Code - 51
Local Law and Zoning Inspections - 13
Fire Safety - 8 (4 multiple residences [5 buildings, 24 units], 2 churches, 1 senior citizens residence, t restaurant)
Fire Safety Reinspections - 1 (fitness club)
Fire/Emergency Occurrences - 0
Fire Occurrence Reinspections - 0
TOTAL FIELD VISITS YEAR TO DATE, 2000 - 73
TOTAL FIELD VISITS YEAR TO DATE. 1999 - 77
TOTAL SIGN PERMITS THIS MONTH (1 - Linderman Creek, 3 - Burger King) - 4
TOTAL SIGN PERMITS YEAR TO DATE, 2000 - 4
TOTAL SIGN PERMITS YEAR TO DATE, 1999 - 0
ZONING. BOARD OF APPEALS
1 MEETING, 3 CASES, AGENDA ATTACHED
I
1
TOWN OF ITHACA ZONING BOARD OF APPEALS
NOTICE OF PUBLIC HEARINGS
WEDNESDAY, JANUARY 12, 2000
7 :00 P.M.
By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings
will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday, January 12, 2000, in Town Hall, 126
East Seneca Street, (FIRST Floor, REAR Entrance, WEST Side), Ithaca, N . Y. , COMMENCING AT 7 :00 P. M . , on the
following matters :
G APPEAL of Jan Suwinski, Appellant, requesting a variance from the requirements of Article XI, Section 51 and Article
rV, Section 21 of the Town of Ithaca Zoning Ordinance, to be permitted to create a building lot by subdivision,
A_ containing an existing residential dwelling with an east side yard building setback of 7 ± feet (40 foot setback required)
d located at 1454 Mecklenburg Road, on a portion of Town of Ithaca Tax Parcel No. 27- 1 -22 . 1 , Agricultural Zone (R-30
regulations apply).
G APPEAL of Hoyt Benjamin, Appellant, requesting authorization from the Zoning Board of Appeals under Article XII,
Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to alter a non-conforming building located at 1013 -
C% 1015 Taughannock Boulevard, Town of Ithaca Tax Parcel No. 21 -2-20 and —22, Residence District R- I 5 . Said
} alteration involves the enlargement of the building footprint, a second story addition, and anew outside deck. A height
e
d variance from the requirements of Article IV, Section 11 .6 is also being requested to permit a new building height of 45
+ feet (36 foot maximum height allowed). A variance from Section 14 may also .be required to permit an outside deck to
be 10 + feet from a north side property line ( 15 foot setback required). Said existing building is non-conforming since it
is located too close to property lines .
G APPEAL of Stephen Cummins, Appellant, requesting authorization from the Zoning Board of Appeals under Article
XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to extend a non-conforming use at the Indian
tCreek Fruit Farm Stand located at 1408 Trumansburg Road, Town of Ithaca Tax Parcel No. 24- 1 -25 . 21 , Residence
e District R- 15 . Said extension proposes the addition of a bakery and the sales of baked goods at an existing farm
produce stand (barn). Neither use is permitted in an R- 15 zone. A use variance from the requirements of Article IV,
Section 1 I may also be required.
Said Zoning Board of Appeals will at said time, 7 :00 p . m. , and said place, hear all persons in support of such
matters or objections thereto . Persons may appear by agent or in person. Individuals with visual or hearing impairments
or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring
assistance must make such a request not less than 48 hours prior to the time of the public hearing.
Andrew S . Frost
Director of Building and Zoning
273 - 1783
Dated : January 4, 2000
Published: January 7, 2000
Town Board Meeting 2/7/00
Agenda Item No : 11 (f)
Human Resources Specialist , January 2000 Report
This month has been a very busy month due to changes in payroll . As a positive
the payroll program survived the Y2K fear. However, printing W-2' s was not as
easy , but they were sent out on time and correct. I spent a great deal of time
working on updating payroll and other spreadsheets for 2000 .
The Personnel Office sponsored the first intermunicipal training of the New Year.
The session offered was " Managing Conflict Effectively" , which 9 employees
attended .
As for personnel changes in January , John Shepardson , was promoted from
Highway Laborer to a Motor Equipment Operator, and Carrie Coates was
promoted from Keyboard Specialist to Deputy Town Clerk . Kristina Rice ,
Assistant Zoning Officer/Building Inspector, and Matt Lincoln , Laborer has
successfully passed their probationary period . Michael Smith , Planner, has
completed his sixth month anniversary . Mr. Smith is still a provisional employee ,
pending the next civil service exam .
Attached is the minutes from the December 8 , 1999 , Personnel Committee
meeting . At the January 19 , 2000 , Personnel Committee meeting the committee
reviewed the Safety Toed Shoes policy from the Safety Committee and the edits
from the General Information Section of the Personnel Manual . The next
Personnel Committee meeting is scheduled for February 23 , 2000 .
As the same as the past few years I enjoyed spending a few days in the Town
Clerk' s office helping with tax collection .
ATTACHMENT # 14
TOWN OF ITHACA agenda 1 1
FINANCIAL REPORTING
MONTH ENDING
December 31 , 1999
REPORTS
SUMMARIZED REVENUE & EXPENDITURES
WITH FUND BALANCE
AND CASH
SUMMARY OF CASH ON HAND
REVIEW OF BANK COLLATERAL
COMPARATIVE REVIEW OF INTEREST EARNINGS
ATTACHMENT # 15
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TOWN OF ITHACA
CASH SUMMARY OF SAVINGS and CHECKING
FOR THE MONTH ENDING DECEMBER 31 , 1999
FUND AMOUNT
GENERAL - OPERATING $ 190129178
GENERAL - OPERATING 21500
GENERAL - HIGHWAY 22,600
GENERAL - KENDALL RESERVE 219648
GENERAL PART-TOWN - OPERATING 3181450
GENERAL PART-TOWN, REVIEW FUNDS 90612
HIGHWAY - OPERATING 5349426
WATER 388,468
SEWER 1 ,789,044
CAPITAL PROJECT BUILDING RESERVE 275,496
CAPITAL PROJECT HIGHWAY EQUIPM'T RESERVE 39
CAPITAL PROJECT PARKS & OPEN SP RESERVE 80, 676
CAPITAL PROJECT TOWN HALL 19604,655
CAPITAL PROJECT HWY STORAGE SHED CLOSED
CAPITAL PROJECT IACOVELLI NEIGHBORHOOD PK 63,297
CAPITAL PROJECT MECKLENBURG RD WTR MAIN 37510
CAPITAL PROJECT WARREN RD WTR MAIN 27,451
CAPITAL PROJECT HIGHWAY EXCAVATOR 653
RISK RETENTION 58,427
FIRE PROTECTION 18,031
FOREST HOME LIGHTING DISTRICT 400
GLENSIDE LIGHTING DISTRICT 217
RENWICK HEIGHTS LIGHTING DISTRICT 265
EASTWOOD COMMONS LIGHTING DISTRICT 53
CLOVER LANE LIGHTING DISTRICT 234
WINNER'S CIRCLE LIGHTING DISTRICT 214
BURLI IGH DRIVE LIGHTING DISTRICT 109
WEST HAVEN RD LIGHTING DISTRICT 520
CODDINGTON RD LIGHTING DISTRICT 343
TRUST & AGENCY - PAYROLL 18,342
TRUST & AGENCY - JUSTICE FUNDS 20,697
DEBT SERVICE 7, 189
TOTAL $ 612809744
Page 1
i
TOWN OF ITHACA
REVIEW OF BANK COLLATERAL
AS OF DECEMBER 31 , 1999
SAVINGS $ 6 ,2801744
CHECKING _
INVESTMENTS _
TOTAL CASH ON DEPOSIT $ 6 ,280, 744
FDIC INSURANCE 2009000
FMV COLLATERAL ON DEPOSIT 7;571 ,755
OVER ( UNDER) COLLATERALIZED $ 1 ,491 ,011
CASH ASSETS COLLATERALIZED OF FMV 121 %
Pagel
.a
SUMMARY OF INTEREST EARNINGS
COMPARATIVE REVIEW OF INTEREST EARNINGS
BUDGET VS ACTUAL
FOR THE PERIOD ENDING DECEMBER 31 , 1999
FUND ACTUAL BUDGET OVER
EARNINGS EARNINGS ( UNDER)
GENERAL $ 631310 $ 45,000 $ 18,310
GENERAL - KENDALL RESERVE 281 - 281
GENERAL PART-TOWN 6,604 51000 1 ,604
HIGHWAY 13,299 101000 3,299
WATER 26,334 28,000 (1 ,666)
SEWER 70,773 24,000 46,773
CAPITAL PROJECT - BUILDING RESERVE 112,972 - 112,972
CAPITAL PROJECT - HIGHWAY EQUIPM'T RESERVE 2,128 - 29128
CAPITAL PROJECT - OPEN SPAC PLAN RESERVE 2,775 - 21775
CAPITAL PROJECT - TOWN HALL RENOVATION & CONSTR 82,975 - 82,975
CAPITAL PROJECT - HWY STORAGE SHED 545 - 545
CAPITAL PROJECT - IACOVELLI PARK 2,931 - 2,931
CAPITAL PROJECT - MECKLENBURG RD WATER MAIN 412 - 412
CAPITAL PROJECT - WARREN RD WATER MAIN ' 2,385 - 21385
CAPITAL PROJECT - HIGHWAY EXCAVATOR 652 - 652
RISK RETENTION 2,578 1 ,200 17378
FIRE PROTECTION 33,494 171000 16,494
COMBINED LIGHT DISTRICTS 244 - 244
DEBT SERVICE 1 ,612 200 1 ,412
TOTAL YEAR TO DATE EARNINGS $426302 $ 130,400 $ 295,902
PERCENT OF BUDGET EARNED 327%
PERCENT IN EXCESS OF BUDGET 2270
Page 1 of 1
.1
v\ ve.v,�-cxc I ?vS 1-�b ►� BOaes — « /� 4 / Ci f
Blue Books : -Town of Ithaca Registered Voters list 1993
-Billing Reports 1993
B - 5 Box # 1 : - 1988 - 1992 Forest Home Qtrey Payback (Drawer AO-3C)
3 - 1991 Year End
- 1991 City and Town interchange
- 1992 Budget Worksheet
- 1992 Year End
-9/ 1993 Billing
- 12/ 1993 Billing
- 1993 Budget Worksheet
- 1993 Hwy Speed Limit Request
-3/ 1993 Water Billing
-6/ 1993 Water Billing
- 12/ 1 / 1993 Water Billing
- 1996 Dog Control Service Report
-Green Peace Action
B- 5 Box # 2 : - 1993 Bank Statements and Cancelled Checks
3
B- 5 Box # 3 : Phase 1I
3 Inlet Valley Water + Sewer
1989 Water Improvements Contract # 4
1992
File Box 1 of 1
Contractor : Devencintis and Sons Co . , Inc .
• Design/Survey/Bid
• Correspondence
• Construction Records
• Shop Drawings
• Daily log
• Payment Application
• Cert . Payroll
NOTE : TO BE CHECKED PRIOR TO
DISPOSAL AND DISPOSED OF BY
ENGINEERING DEPT. ONLY !
B - 5 Box # 4 : - 1993 Water Billing Payments Stubs
3
ATTACHMENT # 16
B - 5 Box # 5 : Town Clerk Files :
3
• Accounting Checkbook Register Stubs 10/92 - 12/93
• Abstract of Audit 1993
• Agreement with Lyman Baker for Dog Enumeration 6/21 /93
• Annual Ethics Disclosure Statements 1993
• Application for Handicapped Parking Permits-Expired 1996
• Assessment Grievances 1993
• Cable Television Franchise Agreement — Expired 11 /21 /93
• Connie Holcomb/Town Agreement to Transcribe Meeting Minutes for the ZBA
2/ 12/93 - 12/31 /93
• Copies — Fire Service Master Planning Committee Memos & Correspondences
9/ 19/84-3/28/85
• Copy — Petition — Assessment/Tax Grievances NYSEG 1993
• Dog Licenses 1996
• EPOCH Communications, inc . 1990- 1993
AZhL Maintenance Yearly Agreement
• Freedom of Information 1 / 1 /93 12/31 /93
• Hunting & Fishing Licenses Sales Report 1992- 1993
• Minolta Corporation Maintenance Agreement 1 /2/92 — 1 / 1 /93
• Notice of Foreclosures 1993
• Phone Message Book 11 /8/97-5/28/98
• Purchase Orders 1 /8/93 - 12/31 /93
• Requisition Book 8/4/94-9/29/95
• Requisition Book 1 /23/89- 5/25/93
• Stuart Brown Asociates, inc . Agreement 5/26/93
With Town for a Strategic Planning Program — Long-range Planning
Needs & Objections
• Town Clerk Cash Receipt Books 2/26/92 — 3 / 13 /93
• Town Clerk Checking Account Statement 1 /93 - 12/93
• Vouchers — New York Hilton 2/ 11 /93
• Vouchers — Lodging 2/ 14 — 2/ 16/93
B - 5 Box # 6 Town Board Mail out Packets
3
• TBMtg - 1 /8/96
• TBMtg - 2/ 12/96
• TBMtg - 3/ 14/96
• Special TBMtg
• TBMtg - 3/ 11 /96
• TBMtg - 4/8/96
• TBMtg - 5/ 13 /96
• TBMtg — 5/ 13/96
• TBMtg — 6/ 10/96
• Special TBMtg - 7/ 15/96
• Special TBMtg — 7/29/96
• TBM — 8/ 12/96
Floor Box # 1
• Paid Vouchers F/6/t/SL/SF
1 / 1 /93 To 12/31 /93
Floor Box # 2
• Paid B/oB Vouch
1 / 1 /93 To 12/31 /93
Floor Box # 3
• Paid A Vouchers
1 / 1 /93 To 12/31 /93
Floor Box Top
• Statement of Taxes 1993
• Returned Tax Bills from Past Office 1993
Outdated Records Disposition List
Records Disposed of: February , 2000
Location : Human Resources Department
Record Description Date Disposal Date Quantity
ADP Payroll Records Dec-93 Dec-99
Federal Tax Reports - 941 Dec-94 Dec-99
Construction Trailer Ins . Dec-93 Dec-99
Disability Ins . Forms and Info Mar-93 Mar-99
Highway Laborer Search May-96 May-99
Senior Account Clerk Typist Jul -96 Jul -99
NYS Retirement Billings 1988-'93 Sep-93 Sep-99
Assistant Zoning/Bldg . Inspector Nov-96 Nov-96
Human Resources Spec . Search Nov-96 Nov-99
Unsolicited Applications Nov-96 Nov-99
Insurance Proposal & Policies Dec-93 Dec-99
CNA Insurance 1993 Dec-93 Dec-99
Blue Cross/Blue Shield Billing Dec-93 Dec-99
Census & Compensation Reports
1983- 1993 Dec-93 Dec-99
1994 Annual Tax Reports(W-2s etc . ) Dec-94 Dec-99
1994 Federal Tax Reports - 941 Dec-94 Dec-99
19941099s Dec-94 Dec-99
1994 WT-4A & 4Bs Dec-94 Dec-99
Tax Reports 1993 Dec-99
NYS Deferred Compensation Plan 1993 Dec-99
Property Claims Dec-93 Dec-99
Commercial Ins . Policies 1992 Dec-99
N . Y . State S . S . Agency Dec-99
1 -9s (withdrawn & superseded )91 to 9E 1998 Dec-99
1 cu . ft.
1993 Tax Reports 1993 Dec-99
Personnel Comm . Minutes 1992-93 Dec-99
Salary Info/notes - Pat Punger 1993-95 Dec-99
Personnel Mgr. Month Reports 1994-96 Dec-99
Retirement Reports 1991 Dec-92 Dec-99
BC/BS Bills Dec-92 Dec-99
Retirement Reports 1992 Dec-92 Dec-99
Workers Comp . Budget Projection 1988- 1992 Dec-99
Sick/vacation Dec-92 Dec-92
Payroll Time Sheets 1992 Dec-92 Dec-99
Payroll Time sheets 1993 Dec-93 Dec-99
Sick/vacation sheets 1993 Dec-93 Dec-99
Floating Holiday Vote sheets for 1997 Dec-96 Dec-99
State Insurance Fund/Lovell 1991 Dec-91 Dec-99
1 cu . ft.
Inventory Worksheet
For Local Government Records w_' =
NOTE. See accompanying instructions before filling out this form
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NOTE: See accompanying instructions before filling out this form
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Yor'< ` ata "- ;1; = s and Records Acministra`c , Local Government Reccrds Bureau LGRB -5 (5191 )
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For Local Government Records 3
NOTE. See accompanying instructions before filling out this form -
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Nev; `r'orlK State Aro ;% ives and Records A ministration Local Government Records Bureau LGRB 5 (5191 )