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HomeMy WebLinkAboutTB Minutes 1998-08-10 TOWN OF ITHACA TOWN BOARD MEETING AUGUST 10, 1998 5 : 30 p. m. At a regular meeting of the Town Board of the Town of .Ithaca, Tompkins County, New York held at the Town Hall , 126 East Seneca Street, there were present; PRESENT: David Klein , Councilman ; Ellen Harrison, Councilwoman; Mary Russell , Councilwoman; Edward Conley, Councilman , John Wolff, Councilman, EXCUSED : Catherine Valentino, Supervisor; Carolyn Grigorov, Councilwoman, ALSO PRESENT: Joan Lent Noteboom , Town Clerk; John Barney, Town Attorney; Daniel Walker, Town Engineer; Fred Noteboom , Highway Superintendent; Jonathan Kanter, Director of Planning; Alfred Carvill , Budget Officer; Judith Drake, Human Resources Specialist. EXCUSED : Andrew Frost, Director of Building and Zoning. OTHERS : Robert S. Romanowski , IFD ; Doria Higgins, 2 Hillcrest Drive; Richard Charsley, NYSEG; Erica Eisenstein , WHCU ; Gary M. Teeter, Ithaca Veteran Volunteer Firemen ; Howard Teeter, Ithaca Me!eran Volunteer Firemen ; Lyle Neigh , Ithaca Veteran Volunteer Firemen; Kaitlin Lovell , Cornell niversity; Shirley Egan , Cornell University; David Iles, 1148 Whitetail Drive, Sciarabba Walker; Jay ngles, Sciarabba Walker; Tim Joseph , Tompkins County Board Representative. Agenda Item No. 1: Appointment of Interim Deputy Town Supervisor. In the absence of the Town Supervisor and the Deputy Town Supervisor, the Town Clerk presented a resolution to the Town Board for appointment of Acting Deputy Town Supervisor. The following resolution was presented to the board for approval: RESOLUTION NO. 115 - APPOINTMENT ACTING DEPUTY TOWN SUPERVISOR WHEREAS, Town Supervisor, Catherine Valentino and Deputy Town Supervisor, Carolyn Grigorov will be out of town from August 10, - August 15, 1998; and WHEREAS, it is necessary that the governing Town Board appoint a Deputy Town Supervisor to act during their absence; now, therefore be it RESOLVED, the governing Town Board of the Town of Ithaca does hereby appoint Councilman David Klein as acting Deputy Town Supervisor during the absence of the Town Supervisor and Deputy Town Supervisor from August 10, - August 15, 1998; and, be it further TOWN BOARD MINUTES PAGE 2 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED RESOLVED, as said acting Deputy Supervisor, Councilman Klein shall be empowered with al duties and responsibilities as may be imposed as Deputy Town Supervisor by Town Law, General Municipal Law, and Public Officers Law; and, be it further RESOLVED, Councilman Klein is hereby authorized to sign checks and any financial wire transfers of the Town of Ithaca and the Southern Cayuga Lake Intermunicipa/ Water Commission. MOVED Councilman Conley, SECONDED Councilman Wolff. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye, Councilwoman Harrison, aye; Councilman Conley, aye; . Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Call to Order: The Acting Deputy Town Supervisor David Klein called the meeting to order at 5: 36 p. m. , and led the assemblage in the Pledge of Allegiance. Chairperson Klein - This past week there was an unfortunate incident with a Bolton Point employee, Thomas Putnum. We have a board resolution in his memory. (See Attachment #1 ) Chairperson Klein read the resolution to the board and members of the public. A moment of silence was observed in memory of Mr. Putnum. RESOLUTION NO. 116 = RESOLUTION OF MEMORIAM. WHEREAS, this Governing Board and the Town Employees have been saddened with the passing of Mr. Thomas J. Putnam, and WHEREAS, the Ithaca Town Supervisor, Catherine Valentino asks this Governing Board to declare this resolution as a memorial in recognition of his years of faithful and loyal service to the Town of Ithaca and the community as an employee of the Southern Cayuga Lake Intermunicipa/ Water Commission; NOW THEREFORE, BE lT RESOLVED, the Town Clerk is directed to affix the Town Seal to this resolution and let it be spread upon the Town records; and, be it further RESOLVED, that a certified and sealed copy of this resolution be sent to Mrs. Janis Putnam and family as an expression of this Town Board's condolences. MOVED Acting Deputy Supervisor Klein, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye, Councilman Wolff, aye. Carried unanimously. TOWN BOARD MINUTES PAGE 3 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED A&aenda Item No. 4 - Report of Tompkins County Board of Representatives, Om Joseph , Tompkins County Board Representative - The County Board is beginning the review of udget requests for 1999. 1 looked over the capital requests and remembered when the Town Board enacted the 1 % sales tax. The money was to pay for the new Town Hall without raising taxes. I commend the Town Board on their foresight and wisdom . I wish the County Board had exercised similar good judgment over the past couple of years. I had urged the board to use the surplus fund available to stabilize the tax rate. Some of the money was used in that way, but a, larger amount was used to provide a tax cut. The tax cut will be reversed this year: It creates. an up and down effect not appreciated by the tax payers. Mr. Noteboom - T. G . Miller has finished a sketch drawing for Warren Road. We discussed replacing the water and sewer line along Warren Road with the County. The new design would be under pavement and it is being worked out when and how we will do the repair. Chairperson Klein - The board has discussed the shared expenses on bridge repairs. Mr. Noteboom - Supervisor Valentino was present at the Tompkins County Public Works meeting and discussed the idea. They were planning to hold more meetings throughout the county with various boards. r. Joseph - I do not know of those particular agreements. I do know there has been discussions on e County Board. The co-operation between the towns and the counties on bridges has been a step rward in the last few years. Councilwoman . Harrison - Are the Warren. Road repairs going to be . complete this summer? Mr. Noteboom - No. Councilman Conley - Are the extra wide shoulders going to be included? Mr. Noteboom - Yes and there will not be sidewalks. We would need the town's portion of the construction to be completed as early in the year as possible to replace water and sewer lines. The county and the town are working together for cost savings. Agenda Item No. 5 - Reoort of Fire Commissioners. Robert Rowmanowski , Ithaca Fire Department - The budget is being developed. We have been asked to have a 0% , -3% , and -6% budget together. If the budget is adopted it would cause lay-offs. The Number Nine Fire Station , on College Avenue, was also proposed to be closed . We had a special budget meeting on July 28 and the budget scenarios were discussed. It was agreed that personnel are important to the delivery of- the Fire Department's mission and is why we submitted a special Smittle Budget. It contained any over target request we may have had. We may need to vert maintenance, acquisition of new equipment, and reduce some programs, but the Fire TOWN BOARD MINUTES PAGE 4 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Department is going to keep personnel . All city funding to the Volunteer Fire Company would b eliminated with the 0% , -3% 1 -6% . Councilwoman Harrison - Who put together the proposals? Mr. Rowmanowski - The Fire Department put together the proposals as ordered by the city. The Fire . Department is going on what they need to do in 1999. If someone wants to cut our budget, they do it at their parallel . The Fire Department is not going to close stations, or lay off personnel . The 2% money distribution has taken place. There is a permit ordinance for C5 occupancies. The intent is to require annual operating permits for all places of assembly and assess an annual fee to cover expenses associated with complying with a non-funded state mandate . The permit ordinance is for the City of Ithaca . I have asked the Town be sent a copy of the proposed ordinance. I have asked for separate countings of fire calls to the Town of Ithaca. This will give the Fire Department a knowledge of how many fire calls, what they are, and how many are associated with Town of Ithaca property. There was a problem with a fire call at 145 Cascadilla Park Road. The access to that area and others in the town are extremely limited with our equipment. If it was not for a quick response by a citizen , the property would have been destroyed. This resulted in looking at a smaller apparatus for better access to hard to reach areas . The 1896 Horse Drawn Steamer Agreement is ready for signatures . We have received the needed information and the contract out of the legal office for the city. The veteran volunteers are happy with the provisions. The department has two persons off on permanent disability, one person on 1 /2 day disability, and four persons on parenting leave. A new law entitles males to be able to take a parenting leave . Councilman Conley - What is Cornell Is contribution to the funds? Mr. Rowmanowski - Their contribution is $350, 000 and it goes to the general fund. ADDENDUM: TBMTG 9-8-98 Resolution Number 141a. Their contribution is $350,000 and it goes to the Fire Protection fund. Councilman Conley - The idea was to help reimburse the city for fire protection and for services the city does for Cornell University, Mr. Rowmanowski - The Number Five and Six Fire Station are critical to the involvement of the Town of Ithaca in the fire contract and the monies that are paid. The Bell Jar proposal is for the Town of . Ithaca. The Veteran Volunteer Firemen Association distributes most of the money to charity. Councilman Conley - The Elks , Eagles , and Moose also participate in Bell Jar Games. The majority of the money raised in Bell Jars are for their charities . Only members_ of their clubs participate in Bell Jar Games. Chairperson Klein - Some of the updated data would be worth while to look at during our budget process . Will the information be available to us? TOWN BOARD MINUTES PAGE 5 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED r. Rowmanowski - Cornell University has entered into a situation where they are contributing wards the cost of fire services to their property and people. Ithaca College refuses to recognizes eir obligation to contribute towards fire service. A large percentage of fire calls are to Ithaca College. Every fire call is listed, the location , time and date. I have kept all the information and made copies for the board. Councilwoman Russell - Is the Fire Department still looking into charging a fee for false alarm fires? Mr. Rowmanowski - It is still under discussion . The C5 occupancy permit is another way of assessing the persons who need to have inspections. False alarms are the next ordinance. We do not want to discourage anyone to disconnect an alarm because it malfunctions. When there is a balance in alarming and sprinkler systems, the property loss and damage, . and loss of life is decreased. Agenda Item No. 7 - PERSONS TO BE HEARD. Chairperson Klein - Is there anyone who would like to speak on an item that is not on the agenda, or part of a public hearing? Doria Higgins, 2 Hillcrest Drive Provided a copy of a letter addressed to the Planning Board and read the letter to the Town Board. (See Attachment #2) oel Kurtz pointed out at the August 4 Planning Board Meeting that co-generation cooling should be nsidered. Ms. Higgins read a quotation from Mr. Kurtz's statement, " Cornell's rationale for dismissal of this important alternative is completely false. " I understand co-generational cooling would be much less expensive, and possibly not harm the lake, and use less electricity. Mr. Kanter received a letter from Bill Foster of the Federal Environmental Protection ! Agency. He asked the Planning Board and Town Board be distributed copies. Ms. Higgins read a quote from Mr. Foster's. letter, ° I am concerned that both Ithaca and Cornell have failed to recognize the extent of future costs and liabilities they may be incurring by proceeding in this endeavor without very clearly defining their respective responsibilities and interests in. what effectivelylis a long term partnership for utilization of Cayuga Lake as an economic resource. " Board members are under the impression that the town has an agreement with Comell University that ensures proper monitoring of the Lake Source Cooling Project. The only agreement the town has with Cornell University is that Cornell University give the town $50, 000 over a five year period for a consultant. Cornell University has said in a letter to the Town Supervisor from Henry E . Doney dated June 10 that, " Cornell does not agree that the consultant or the town has any legal power or authority to directly mandate Lake Source Cooling monitoring or outcomes of such monitoring different from the requirements contained in the Cornell's New York State Department of Environmental Conservation permit for the project. " I hope the Town Board will support the Planning oard in withholding Final Site Plan Approval until these important issues have been worked out. TOWN BOARD MINUTES PAGE 6 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Richard Charsley, New York State Electric and Gas ( NYSEG) - Last Monday NYSEG announced the sale of our six coal fire power plants . One located at Milliken Station in the Town of Lansing . It does not affect the Town of Ithaca but, it does impact Tompkins County. The plants were sold to AES Energy, Inc. Their headquarters is in Arlington , Virginia . They are a multi-national corporation with power plant properties in 13-14 countries . They have bought 90 power plants and generate about 27 , 000 mega watts of energy. We auctioned our 50% interest in a joint ownership plant in Homer City, Pennsylvania for $900, 000, 000. We will receive $ 1 . 85 billion. NYSEG feels it is good for their customers. As a result, there will not be a Competitive Transition Charge related to generation . Beginning in August, a pilot is taking place. In the City of Lockport and Norwich , all the customers may choose their energy suppliers. As of next August 1 , all customers of NYSEG will be able to choose their supplier. Councilman Conley - Will we receive phone calls from companies soliciting buyers? Mr. Charsley - It is the nature of competition . Chairperson Klein - Is NYSEG responsible for the electrical repairs to individual homes? Mr. Charsley - NYSEG will be responsible for distribution , delivery, and repairs. NYSEG will own the transmission and distribution lines . The companies will be charged a fee for delivering the energy. The shareholders voted to form a holding company called Energy East. NYSEG , the transmission and delivery company, will be a subsidiary of Energy East. We also have other affiliates. One is ZENERGY. ZENERGY is an energy service company and efforts are concentrated in demand site management programs and conservation . We announced a partnership with TELLERGY. A fiber optic cable will be installed on our transmission line that originates in Binghamton, travels through , Ithaca, Aubum then to Syracuse. Attorney Barney - Was each plant sold separately? Mr. Charsely - No. The six plants were sold together and the question has been asked many times because of the tax implications that could occur. The tax assessment is determined by the New York State Department of Taxation and Finance. A formula of reproduction , cost less depreciation, whether that changes in the future depends upon the new owner. Agenda Item No. 8 - PUBLIC HEARING : Consider "LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA." Chairperson Klein opened the public hearing at 6: 15 p. m. and post-poned the public hearing until 6:24 p. m. The Town Clerk had proof of posting and publication. Mr. Charsley - When the transaction closes , there may be a disclosure to how much each plant will auction for. Each plant will be looked at and the parties interested in the auction would set an evaluation on each plant then aggregate it together. Councilman Wolff - Will there be changes in prices and services? TOWN BOARD MINUTES PAGE 7 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED r. Charsley - We are in the first . year of our five year plan . Rates for residential, customers are ozen for four years. Beginning in the fifth year there will be a 5% decrease. The money that will be realized in the auction will be used to return the investment: The rest of the money will be used at the discretion of the commission . It appears some of the money can be used for adjustment in pricing beginning next year. In our plan , because much of the asset base is rolled into rates, if we were to earn more than our cap rate, there would be a reduction for customers. Agenda Item No. 8 - PUBLIC HEARING : Consider " LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA. " Chairperson Klein re-opened the public hearing at 6:24 p. m. The Town Clerk had proof of posting and publication. Gary Teeter, Ithaca Veteran Volunteer Firemen Association - Mr. Teeter provided hand-outs to the board. Mr. Teeter - We would like Bell Jar Games, games of chance, on the November ballot. We do not want our interests or the interests of any other organization , fund raising to be endangered. This proposal would also benefit religious organizations. with their fund raising and bingo. Many people do not understand what Bell Jar Games are. They. are games of chance, for example, the player ys a ticket. The ticket contains windows that are opened up and there are icons behind indicating there is a winner. It is gambling and is monitored by the State of New York. All vending agents are ensed by the State of New York and local townships. Councilwoman Russell - Who monitors the games? Mrs. Noteboom - The states monitors most of the Bell Jar Games. The townships issue licenses for the games: There will be administrative paper work in conjunction with their bingo license. Councilwoman Russell - What about the games of chance? Mrs. Noteboom - The games of chance are not allowed in the State of New York without a license. However, the State of New York has before them legislation. It wi11 allow raffles in New York State for non-profit organizations without a license for games with prizes of $30, 000 or less. Some form of raffles will pass in late 1998 or early 1999. We would pass a local law saying it was allowed in the Town of Ithaca according to the state law, but we would not collect a fee. Attorney Barney - Raffles can be allowed in the Town of Ithaca but, need to be licensed. The legislation . before the board this evening does not include raffles. It_ includes Bell Jars and Bingo . Chairperson Klein - Can games of chance be included? rs. Noteboom - It needs to be before the Board of Elections sixty days prior. TOWN BOARD MINUTES PAGE 8 AUGUST 10, 1998 APPRO VED - APPRO VED - SEPTEMBER 8, 1998 APPRO VED - APPRO VED Attorney Barney - The interplay between the town election and the general election is not clear. The board would be pressing their luck if they did not have an advertisement. Chairperson Klein - The published public hearing was for bell jar games , and the language would be too much of a change to add games of chance. Councilwoman Harrison - Are games of chance allowed? Attorney Barney - Certain types of qualified organizations, non-profit, can hold bingo games, bell jar games, and raffles but, need to be licensed . The town could choose to authorize it or not. The town has chosen to authorize bingo and is considering bell jars. If the town chose, they could authorize raffles. Councilwoman Harrison - Could we do something about it this year? Attorney Barney - I suggest the town deal with the bell jars, set a public hearing date for raffles, and then it could be on the ballot. Mr. Teeter - The money from bell jar games was used for charities. There are other service ° clubs that use their. money for charities. Some of the , clubs may move anywhere in the county except for the Town of Ithaca. People that can play, the cost of the tickets and prizes vary. I have a sample on page 3 of the hand-out of what a bell jar is . Chairperson Klein - On page 3 it says in the future, clubs that use bell jars as an income may move to the town creating a taxable property. Mr. Teeter or example an Elks Club could move into the township and their property would be taxable. At this point, our property is not taxable because we are a non-profit organization . Chairperson Klein closed the public hearing at 6:32 p. m. Councilwoman Harrison - I do not see why we could not approve bell jar games. I would urge those who are in support of the games to educate the public. Many people do not know what the bell jar games are and their purpose. Chairperson Klein - The community should know what is done with the funds. The funds are donated to charity and worthwhile causes outside the organization . The public would think more kindly towards what is being done. Agenda Item No. 9 - Consider SEQR for " LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA. " (See Attachment #3) TOWN BOARD MINUTES PAGE 9 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED �JRESOLUTION NO. 117 - SE R: LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES ( THIN THE TOWN OF ITHACA. WHEREAS, this action is the enactment of a local law authorizing conduct of bell jar games by authorized organizations within the Town of Ithaca; and WHEREAS, this is an unlisted action for which the Town of Ithaca Town Board is legislatively : determined to act as Lead Agency in environmental review with respect to ' the enactment of local laws; and WHEREAS, the Town Board, at a public hearing held on August 10, 1998, has reviewed and accepted as adequate the Short Environmental Assessment Form, Parts I and /I for this action; now, therefore, be it RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State- Environmental Quality Review Act for the above reference action as proposed and, therefore, neither, a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED Councilman Wolff, SECONDED Councilman Conley. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Igenda Item No. 10 - Consider Adoption of " LOCAL LAW AUTHORIZING THE CONDUCT OF ELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITH THE TOWN OF ITHACA " (See Attachment #4) Chairperson Klein - The Town Supervisor has signed a certificate of necessity to allow the Town Board to adopt the Local Law. Attorney Barney - Does the board want the games of chance on the November ballot? Councilwoman Harrison - We could make a motion and resolution that we would hold a public hearing at the September meeting to allow games of chance to be on the November ballot. Mrs. Noteboom - The public hearing is set for 7: 30 p . m . on the September meeting. RESOLUTION NO. 118 - LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA . WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on August 10, 1998, at 6: 15 p. m. , at the Ithaca Town Hall, 26 East Seneca Street, Ithaca, New York, to hear all interested parties on a proposed local law TOWN BOARD MINUTES PAGE 10 AUGUST 10 , 1998 APPRO VED - APPROVED - SEPTEMBER 8, 1998 - APPRO VED - APPRO VED entitled "LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA " and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, the Official newspaper of the Town, and was duly posted on the bulletin board of the Town Hall, and WHEREAS, said public hearing was duly held on said time and date at such location and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and WHEREAS, pursuant to Part 617 of the implementing regulations pertaining to the State Environmental Quality Review Act is has been determined by the Town Board that adoption of said proposed local law would not have a significant effect upon the environment, and WHEREAS, the Town Board of the Town of Ithaca, after due deliberation, finds it in the best interest of the Town to adopt said local law, subject to submission of same to the public for approval at the next general election, NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby adopts the Local Law entitled "LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA " a copy of which has been submitted to and . included with the minutes of the meeting of which this resolution is a part, and be it further RESOLVED, that such Local Law be submitted to a mandatory referendum at the next statewide general election to be held November 3, 1998, pursuant to Section 7 of said Local Law and Section 188(2) of the General Municipal Law and Section 23(1) of the Municipal Home Rule Law, and be it further RESOLVED, that if the electors of the Town of Ithaca voting upon the proposition related to such Local Law approve the adoption of such Local Law, the Town Clerk is directed to enter said Local Law in the Local Law Book of the Town of Ithaca and to give the notice of adoption of the Local Law to the Secretary of State of New York. MOVED Councilman Conley, SECONDED Councilwoman Russell. A roll call vote resulted as follows: Acting Deputy Supervisor Klein, Aye; Councilwoman Harrison, Aye; Councilman Conley, Aye; Councilwoman Russell, Aye; Councilman Wolff, Aye. Roll call vote carried unanimously. RESOLUTION NO. 119 " PUBLIC HEARING DATE - CONSIDER AMENDMENT TO LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES TO INCLUDE GAMES OF CHANCE IF ALLOWED BY LAW. WHEREAS, during the public hearing to consider a "LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF TOWN BOARD MINUTES PAGE 11 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED HACX a request was made to the Town . Board to amend the said local law to also authorize the nduct of Games of Chance; and WHEREAS, the Attorney for the Town advised the Town Board that such an amendment would be a significant change to the local law and would require a new public hearing; now, therefore, be it RESOLVED, that the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the . Town Board on September 8, at 7:30 p. m. , in order that the Town Board may consider an amendment to the LLOCAL LAW. AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA ; to include authorizing the conduct of Games of Chance; and, be it further RESOLVED, said public hearing is to be advertised by the Town Clerk only if the Attorney for the Town determines that the legal statutory requirements can be met for the mandatory referendum on the November ballot. MOVED Councilwoman Harrison, SECONDED Councilman Conley. A vote on the 'motion - resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Agenda Item No. 11 - PUBLIC HEARING : Consider " LOCAL LAW ELECTING A RETIREMENT t MNTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47 LAWS OF 1998 FOR THE ELIGIBLE LOYEES OF THE TOWN OF ITHACA." Chairperson Klein opened the public hearing at 6:37 p. m. The Town Clerk had proof of posting and publication. With no person present to be heard, Chairperson Klein closed the public hearing at 6:38 AM, Agenda Item No. 12 - Consider SEAR for. " LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA. " (See Attachment #5) Mrs. Drake - We have one employee interested in participating with the incentive plan . He will be able to retire without any loss of benefits. Chairperson Klein - Is there a special cost to the town? Mrs. Drake - There is a cost to the town based on if it is done' over, five years . or over one year. Councilwoman Harrison and I have discussed it and we feel it would be better over five years. It is based on a percentage of our average wage. It will be around $5, 000 for five years. The benefit for the town is the decrease in employee wages by bringing in somebody new at a lower wage. 4Fr. Walker - The position would be eliminated . TOWN BOARD MINUTES PAGE 12 AUGUST ' 10 , 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Mrs . Drake - This is a position we created for Mr. Occello when the town entered into civil service. We are looking to have a job description from the county with a different title. Attorney Barney - Is the total cost $5, 000? 'Mrs. Drake - It will be $5, 000 each year totaling $25, 000. Attorney Barney - The town would be putting more money into the retirement system . Councilman Wolff - We are talking about a tier 1 deduction . A tier 4 deduction would be much less for the town . Attorney Barney - That is correct. RESOLUTION NO. 120 - SEQR: LOCAL LAW FOR RETIREMENT INCENTIVE PROGRAM AUTHORIZED BY CHAPTER 47 LAWS OF 1998 STATE OF NEW YORK FOR ELIGIBLE EMPLOYEES OF THE TOWN OF I THACA . WHEREAS, this action is the enactment of a local law electing a retirement incentive program as authorized by Chapter 47, Laws of 1998 of the State of New York, for the eligible employees of the Town of Ithaca; and WHEREAS, this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review with respect to the enactment of local laws; and WHEREAS, the Town Board, at a public hearing ' held on August 10, 1998, has reviewed and accepted as adequate the Short Environmental Assessment Form, Parts I and 11 for this action; now, therefore, be it RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above reference action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED Councilman Conley, SECONDED Councilman Wolff. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Agenda Item No. 13 - Consider Adoption of, " LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA. " (See Attachment #6) TOWN BOARD MINUTES PAGE 13 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED ,Mrs. Noteboom - The Town Supervisor signed the certificate of necessity to allow the Town Board to . opt the Local Law. ESOLUT/ON NO. 121 - LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR ELIGIBLE EMPLOYEES OF THE TOWN OF I THACA. WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on August 10, 1998, at 6:30 p. m. , at the Ithaca Town Hall, 126 East Seneca Street, Ithaca, New York, to hear all interested parties on a proposed local law entitled "A LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA ; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, the official newspaper of the Town, and was duly posted on the bulletin board of the Town Hall, and WHEREAS, said public hearing was duly held on said time and date at such location and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and WHEREAS, pursuant to Part 617 of the implementing regulations pertaining to the State of nvironmental Quality Review Act it has been determined by the Town Board that adoption of said oposed local law would not have a significant effect upon the environment, and WHEREAS, the Town Board of the Town of Ithaca, after due deliberation, finds it in the best interests of the Town to adopt said local law, NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby adopts the Local Law entitled "A LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA ; a copy of which has been submitted to and included with the minutes of the meeting of which this resolution is a part, and be it further RESOLVED, the Town Clerk is directed to enter said Local Law in the Local Law Book of the Town of Ithaca and to give the notice of adoption of the Local Law to the Secretary of State of New York. MOVED Councilman Wolff, SECONDED Councilwoman Russell. A roll call vote resulted as fol lows: Acting Deputy Supervisor Klein, Aye, Councilwoman Harrison, Aye; Councilman Conley, Aye; Councilwoman Russell, Aye, Councilman Wolff, Aye. Roll call vote carried unanimously. Agenda Item No. 6 - Review of Correspondence. (See Attachment #7) ,phairperson Klein - Does any one have any comments on the correspondence? TOWN BOARD MINUTES PAGE 14 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Councilwoman Harrison - Is there room in the budget for item ?. Mrs . Noteboom - The County Board passed a resolution saying they would distribute funds to each township who was having a celebration . The Supervisor wrote a letter to the County Board and requested we be reimbursed for part of the funds we used for the 175th Anniversary celebration of the town . She also requested the glass housing of the first fire department truck be paid for with the remaining funds. The letter from Laurel Guy states they would like the Town of Ithaca to give their funding to them to enhance the Ithaca Festival , Councilwoman Harrison - Is the county funding only for one time? Mrs. Noteboom - It will be an on going basis each year. The County Board will pass a resolution allowing an amount to each municipality for celebrations. Supervisor Valentino has asked for a reimbursement of $900 towards our 175th Celebration . She also would like money towards the case for preserving the fire truck. Councilwoman Harrison - What is the total balance? Would we want to support the Ithaca Festival through our budget? Attorney Barney - If the town was in a contract with the Ithaca Festival then they could allow money in it for the budget. It is something that needs to be looked at carefully: Chairperson Klein - Would there be the same problem with the fire truck display? Mrs . Noteboom - We would not be contributing any funds. We would be allowing the Ithaca Veterans Volunteers to apply for the balance of what the county would have given us. They also need to pay a certain amount to receive the amount from the county. Councilwoman Harrison - Is anyone planning to attend the Cayuga Lake Watershed Network? Mr. Kanter - Susan Ritter has attended the meetings. Councilwoman Russell - What is the distance from the Finger Lakes Trail to the Adult Entertainment Business Zones? Mr. Kanter - I know the set back is 250 feet at least. The map we showed of the area included the trail . Councilwoman Harrison - Can we extend the setback from the trail? Attorney Barney - The trail will not be used late at night. I do not know if more than 250 feet is necessary to protect the trail . TOWN BOARD MINUTES PAGE 15 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED 0 r. Kanter - I am not sure that differentiating the trail from other State Park areas would be asonable. ouncilwoman Russell - I do not think we would make things worse. Chairperson Klein - We need a map of the location of the trail . Agenda Item No. 14 - Consider Acceptance/Approval 1997 Independent Auditor's Financial Report. David Iles, Sciarabba Walker - The audit went smoothly and it is a reflection of Mr. Carvill and Mr. Cass. There are three sections to the report. The front section is the actual audit report. The first page is the opinion we rendered . The next report is on page 26. It is a specific report commenting on the town's internal control structure. If we find any significant weaknesses or deficiencies we are required to report it there. On page 29 we were required to comment on the town's compliance with laws and regulations as an impact on financial records. If we had any findings we would need to bring them up there. We are talking about a best case scenario audit report. The numbers are good . Mr. Carvill - Mr. Iles and Mr. Engels did an extensive review of the internal investigation that disclosed the 1995 records that there was an unreported expenditure in the water and sewer funds. I believe it has been cleared and rectified. ESOLUT/ON NO. 122 - TOWN OF ITHACA- 1997 INDEPENDENT AUDITOR'S REPORT. WHEREAS, the governing Town Board and the Budget Officer have received the Financial Report for the year ended December 31, 1997 for the Town of Ithaca from the independent auditing firm of Sciarabba Walker & Co. , LLP, Certified Public Accountants; and WHEREAS, Town Law requires that the said report must be made available for public inspection at the Town Clerk's Office; now, therefore be it RESOLVED, that this governing Town Board does hereby approve and accept for filing the Independent Auditor's Financial Report for the fiscal year ending December 31, 1997 for the Town of Ithaca; and, be it further RESOLVED, this governing Town Board does hereby authorize and direct the Town Clerk to advertise that the said report is available for public inspection at her office as prescribed by law. MOVED Councilwoman Harrison, SECONDED Councilman Wolff. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye, Councilwoman Harrison, aye, Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Agenda Item No. 15 - Consider Acceptance of Audit Proposal for Town Justice Court louncilman Conley - Were the current justices there during that time? TOWN BOARD MINUTES PAGE 16 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Mr. Carvill - No, it was Judge Wallenbeck. It is from July 1995 until 1997 and the audit brings us up to date. RESOLUTION NO. 123 - Acceptance of Audit Proposal. WHEREAS, the Town Supervisor and Budget Officer have requested an audit proposal from the accounting & auditing firm of Scirabba Walker & Co. , LLP to conduct audits of the "Town Justice Courts', WHEREAS, Town records disclose that the last "Town Justice Audit" conducted was for the period of January 1, 1995 to June 30, 1995. The following audits need to be conducted: July 1, 1995 - December 31, 1995 January 1, 1996 - December 31, 1996 January 1, 1997 - December 31, 1997 It is prudent to conduct such an annual "Court Justice" Audit, is also a requirement of the State of New York. WHEREAS, the audit proposal of Scirabba Walker & Co. , LLP is herein presented to this governing Board for review, discussion, and approval; now, therefore be it RESOLVED, this Board finds said proposal acceptable; and, be it further, RESOLVED, that this governing Board herein directs and authorizes the Town Supervisor to engage the audit services of Scirabba Walker & Co. , LLP to conduct and complete the required audits, at a cost not to exceed $7, 000 for the "Town Justice Courts', and be it, further RESOLVED, that upon completion of these audits, this governing Board requests that a full report of "Audit Findings" be made to the Town Supervisor, Budget Officer, and this Board's Members. MOVED Councilman Conley, SECONDED Councilman Wolff. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Agenda Item No. 16 - Set Public Hearing Date Considering, " LOCAL LAW AMENDING LOCAL LAW NO. 1 OF THE YEAR 1984 REGULATING THE USE OF PUBLIC SEWER AND DRAINS, PRIVATE WASTE WATER DISPOSAL, THE INSTALLATION AND CONNECTION OF BUILDING SEWERS, AND THE DISCHARGE OF WATER AND WASTES INTO THE PUBLIC SEWER SYSTEMS, THE TREATMENT AND PRETREATMENT OF INDUSTRIAL WASTES, AND PROVIDING FOR THE INSPECTION OF SUCH FACILITIES AND THEIR ENFORCEMENT OF TOWN BOARD . MINUTES PAGE 17 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED HIS LAW WHICH AMENDMENTS CONFORM LOCAL LAW NO. 1 OF THE YEAR 1984 WITH ECENT EPS AND DEC REGULATORY CHANGES. " Chairperson Klein - We have the same public hearing as Agenda Item 171 Attorney Barney - One is relating to updating EPS and New York State Department of Environmental Conservation Regulatory changes since 1984. The other is to work on ' the pollutant limitations. I have not had a chance to see if they could be consolidated into one local law. These local laws are drafted by the Council to the Special Joint Sewer Commission. Councilwoman Russell - I hope there will be someone present to explain the changes. Councilwoman Harrison - The standards look more relaxed. There is not a legal standing for us to enforce more strict limitations on industry on these laws. Chairperson Klein - Each municipality that uses the joint sewer needs to pass the same legislation . Councilwoman Harrison - The pretreatment program is federally mandated. Attorney Barney - The federal had a model of pretreatment ordinances that were incorporated into the law. ouncilwoman Harrison - These are also limits for the industries discharging waste into the sewer. hey are standards either set by the type of industry or by the discharge limit into the lake. The wage treatment plan allocates that among the industries discharge. Mrs . Noteboom - The public hearing is set for September 8 at 6: 30 p. m . RESOLUTION NO. 124 - PUBLIC HEARING DATE: LOCAL LAW AMENDING LOCAL LAW NO. 1 1984 EPS AND DEC REGULATORY CHANGES. BE IT RESOLVED, the Town Clerk is hereby authorized and directed to advertise for .a public hearing to be held at the next regular meeting of the Town Board on September 8, 1998 at 6:30. p. m. , in order that the governing Town Board may consider a, "LOCAL LAW AMENDING LOCAL LAW N0, 1 OF THE YEAR 1984 REGULATING THE USE OF PUBLIC SEWER AND DRAINS, PRIVATE WASTE WATER DISPOSAL, THE INSTALLATION AND CONNECTION OF BUILDING SEWERS, AND THE DISCHARGE OF WATER AND WASTES INTO THE PUBLIC SEWER SYSTEMS, THE TREATMENT AND PRETREATMENT OF INDUSTRIAL WASTES, AND PROVIDING FOR THE INSPECTION OF SUCH FACILITIES AND THE ENFORCEMENT OF THIS LAW WHICH AMENDMENTS CONFORM LOCAL LAW NO. 1 OF THE YEAR 1984 WITH RECENT EPS AND DEC REGULATORY CHANGES" MOVED Councilwoman Harrison, SECONDED Councilman Wolff. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilwoman Russell, ye; Councilman Wolff, aye. Councilman Conley absent during vote. Motion carried. TOWN BOARD MINUTES PAGE 18 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Agenda Item No. 17 - Set Public Hearinq Date for, " LOCAL LAW AMENDING LOCAL LAW NO. 1 OF THE YEAR 1984 REGULATING THE USE OF PUBLIC SEWER AND DRAINS, PRIVATE WASTE WATER DISPOSAL, THE INSTALLATION AND CONNECTION OF BUILDING SEWERS, AND THE DISCHARGE OF WATER AND WASTES INTO THE PUBLIC SEWER SYSTEMS, THE TREATMENT AND PRETREATMENT OF INDUSTRIAL WASTES, AND PROVIDING FOR THE INSPECTION OF SUCH FACILITIES AND THE ENFORCEMENT OF THIS LAW TO ESTABLISH REVISED POLLUTANT LIMITATIONS. " Chairperson Klein - The public hearing date is set for September 8 at 6: 45 p. m. Attorney Barney - We could authorize in the second motion that the Town Supervisor' s determination with the assistance of the Town Attorney is feasible to have one local law and amend the title of the first. Mrs. Noteboom - We need to amend it to say Deputy Supervisor because the Supervisor will be out of town and they need to be advertised prior to her return . RESOLUTION NO. 125 - PUBLIC HEARING DATE: LOCAL LAW AMENDING LOCAL LAW NO. 1 1984 TO ESTABLISH REVISED POLLUTANT LIMITATIONS. BE IT RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on September 8, 1998 at 6:45 p. m. ,. in order that the governing Town Board may consider a, "LOCAL LAW AMENDING LOCAL LAW NO. 1 OF THE YEAR 1984 REGULATING THE USE OF PUBLIC SEWER AND DRAINS, PRIVATE WASTE WATER DISPOSAL, THE INSTALLATION AND CONNECTION OF BUILDING SEWERS, AND THE DISCHARGE OF WATER AND WASTES INTO THE PUBLIC SEWER SYSTEMS, THE TREATMENT AND PRETREATMENT OF INDUSTRIAL WASTES, AND PROVIDING FOR THE INSPECTION OF SUCH FACILITIES AND THE ENFORCEMENT OF THIS LAW TO ESTABLISH REVISED POLLUTANT LIMITATIONS', and, be it further RESOLVED, the said public hearing is to be advertised only if the Acting Deputy Town Supervisor determines, upon the advice of the Attorney for the Town, that' it is necessary that this local law be adopted separately from the one to be consider as described in Resolution No. 124 of this meeting. MOVED Councilwoman Harrison, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye, Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Agenda Item No. 18 - Consider New Formulas Used in Calculation of Water and Sewer Benefit Assessments. Shirley Egan , Cornell Council - Supervisor Valentino suggested that Henry Doney be present at this meeting to initiate a discussion about the sewer benefit bills received by Cornell University. Attorney Barney - Is Cornell University present because of a certain bill? TOWN BOARD MINUTES PAGE 19 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED s . Egan - I am sure Cornell University has paid the bill . hairperson Klein - Are you here to discuss the proposed change in the benefit formula? Ms. Egan - I am not sure. Chairperson Klein - This past year there were a number of bills sent to Cornell University and others with a " One Cent" and "Two Cent" tax on water and sewer benefit charges based on assessed evaluation . Cornell University received tax bills for properties they had not received before. They did pay the bill . Ms. Egan - Mr. Doney wanted to initiate a serious level of discussion . We feel there are some problems. Cornell University owns and maintains their sewer lines. When their sewer lines exit our campus, they enter into city owned sewer lines. Mr. Doney is having a hard time understanding where the benefit lies. We accept and maintain the sewer lines for the hamlet of Forest Home without billing them . Chairperson Klein - The concern is number four and number seven of the new formula. I do not think this is different from the old formula. Councilwoman Russell - The only change is in the purpose clause. ttorney Barney - In the old formula, Cornell University was not assessed. Chairperson Klein - What was the basis for Comell University receiving tax bills? Mr. Walker - The parcels Cornell received bills for are not currently served by Cornell Water. They would be served by town water. In the past, there were many exempt properties that were not assessed including state lands, town lands, and other properties. Chairperson Klein - Under the, old formula, number four applies. Mr. Walker stated when Cornell' Universityjwas not served by their own mains they were. in the town system. Therefore, they are of. subject to 'the benefit assessment "penny" tax like anyone in the Town of Ithaca who does not have access to water and sewer. Attorney Barney - Under the new formula they would be charged. Ms. Egan - It has not been clear to us whether the benefit formula is a special assessment. Attorney Barney - The original theory for the "penny tax" in the areas that did not have direct access, was that there is a townwide benefit to placing properties on public water and public sewer. Ms. Egan - What consideration was made to entities that owned and maintained their own water and ewer lines? TOWN BOARD MINUTES PAGE 20 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 9998 - APPROVED - APPROVED Attorney Barney - If Cornell University was supplying it through its own system , there was not an assessment. Recognizing that; to buy, own , and maintain a treatment and filtration plant is considerably different than someone who has a water well . Councilwoman Russell - Wouldn't that justify charging the pennies for the sewer system? Attorney Barney - The sewer is billed on the water that enters and exits . Mr. Walker - There is a correction on paragraph four of the formula. We are proposing to charge "two cents" on both sewer and water. Councilwoman Harrison - I feel we need to have a discussion before we pass the resolution. Chairperson Klein - Cornell University has brought something to our attention that the board needs to consider. As chair of the Water and Sewer Benefit Assessment Committee, I think we did a good job with the assistance of planning and engineering staff and the Supervisor. Councilwoman Russell reworked the old formula once the committee came to consensus on how we were going to calculate the new formulas . It is in accordance with the Comprehensive Plan . The proposed formulas does take into account the development pressure of open space. Councilwoman Harrison - Could you explain? I did not understand that. Chairperson Klein - The current formula is very complex, and difficult to understand and apply. If there is road frontage that is served by water and sewer the entire parcel has assessed a certain benefit to it. In 1998, certain property owners saw their benefit assessment charge increase dramatically because they had been incorrectly assessed in prior years . We tried to have all property owners on the same level this year. It was based on frontage, acreage and depth. By calculating how many persons were on the system , and having large users on equal footing in terms of their consumption we were able to see how many units there were. The committee looked at simplifying the formula and applied different scenarios . We decided on 200 feet road frontage. For every 200 feet the person would have one unit or a fraction of that. It is all based on the frontage of where you are served . The Carmicheal's lot consolidation will have one unit under the new formula. Attorney Barney - Under the old formula , a person was charged based on their distance from the water main . Chairperson Klein - The town staff did a full inventory and looked at the impact of conservation lands . It did reduce their assessments significantly. The overall loss of units did not amount to a lot. Mr. Walker " It was about a 10% loss . Chairperson Klein - The large users are on the same level and are assessed on volume of consumption . They are paying a percentage of the total assessment. Under the old resolution we feel there were waivers made without the board's knowledge . TOWN BOARD MINUTES PAGE 21 AUGUST 10 , 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED ouncilwoman Harrison - Could you explain number 10? r. Walker - We require developers to build the infrastructure for major subdivisions. For example the Paul Jacobs subdivision in Inlet Valley. The developer incurs the . cost to install water and sewer mains and then dedicates them to the town . The five year waiver was . a way to not charge them additional assessments unless they sold , developed , or improved the building . They gained an advantage by having water, but also paid the cost to have the water. Until the property changed hands, the intent was not to penalize them . After five years they are paying on the lots that have not been sold . Councilwoman Harrison - What is the intent of number 11 ? Councilwoman Russell - The intent was to add an incentive for putting a conservation easement on land . Councilwoman Harrison - The way it is written it is not interpreted that way. Mr. Walker - One factor we will take into . account are the parcels in the conservation district of Six Mile Creek. Putting the front footage in the formula and increasing the units to 200 feet reduced their assessments. ouncilwoman Harrison - Why would . undeveloped land be based on frontage? r. Walker - The minimal charge is one unit per legal lot. The purpose of adding 200 feet per unit was to reduce the development pressure on the property. Councilwoman Harrison - Our philosophy has been to encourage development in some areas and not in others. Chairperson Klein - Increasing the frontage to 200 feet kept the formula simple. We looked at the impact of where we are compared to our debt to set the rate . Mr. Walker - We were able to decrease the rate considerably. Chairperson Klein - I am sure there will still be circumstances where it is still hard to interpret, but it seemed to work. One of the major changes had to do with Cornell University. Councilwoman Russell - 1 am not sure we had a full discussion about Cornell University. Mr. Walker - The parcels assessed were parcels that are not served by Cornell University water or town water. Chairperson Klein - Item seven does not say that. FWalker - I do not think our intention was to assess on parcels that supply their own sewer and ter. If parcels do not have water or sewer then they would be assessed . TOWN BOARD MINUTES PAGE 22 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Attorney Barney - Would it be because the parcels were not served? Mr. Walker - It would be because the parcels were not served . Councilwoman Russell - Are we assessing Cornell University the " pennies charge" for the sewer parcels they supply water to? Mr. Walker - No. They are not assessed anything for the water. They are assessed a lump sum for sewer based on total water consumption . It is a reduced assessment because they are only assessed for the waste water treatment plant. Councilwoman Harrison - Would it make sense for Councilwoman Russell , Mr. Walker and Mr. Doney to meet and discuss it? Mr. Walker - I am reviewing the maps of the system and using them to double check the formula. This way we can be sure we are assessing all parcels we should be, and not assessing some we should not. When we did the full audit we missed parcels. Councilwoman Russell - Is there an objection to revising and adding the old language from number eight? Attorney Barney - We have not been following the formula with respect to the sewer. This document I s not a policy document. It is a determination of how the benefit is conferred. It is not to be something that implements a different policy. The board had further discussion on the language of number 8 that would be added to the formula. Chairperson Klein - I do not feel we can vote on this tonight. We should be able to in September. Mr. Walker - One of the biggest changes is the elimination of many small fractions. Chairperson Klein - With going to the 200 feet frontage we have taken care of most developed lots. Mr. Walker - There are many lots where someone that owns a house with one dwelling unit is going . to be charged one unit. Mrs . Noteboom - There are many changes to be made before meeting the deadline when the tax bills are printed and the budget is adopted. We need to make sure the county will be able to implement the changes. Attorney Barney - I suggest, during budget process, a larger than normal contingency in the water and sewer funds be built to allow corrections in the units . Mr. Walker - The county is improving the system that maintains the tax rolls electronically. We have been able to have information readily checked sooner by working closer with County Assessment. I TOWN BOARD MINUTES PAGE 23 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED nnot guarantee it will be perfect. We have developed a data base that has every tax parcel listed th the assessment from , 1998, and intended assessment in 1999, If we can give it to the County in at format we can do a rapid computer comparison . Councilwoman Harrison - What is the rationale of exempting Cornell University from paying for parcels where they are supplying water? Mr. Walker - They have their own infrastructure for delivery of water to their properties and collection of sewage. They do share in some of the joint transmission lines for sewage and the waste water treatment plant. They are assessed based on consumption for those benefits. Councilwoman Harrison - Why is it different from a private well? Mr. Walker - We have an emergency supply agreement with Cornell University. It works in both directions. Chairperson Klein - A private well owner does not have benefit. Councilwoman Harrison -. Would it make sense to add language saying there are mutual benefits to the system that make it appropriate to not charge Cornell University? . tt omey Barney - I think it would complicate it. ouncilwoman Harrison It makes more sense to me that there is mutual benefit because Cornell University has a water system that benefits the town. Attorney Barney - The policy is based on what the benefits are and the fair way of allocating the benefits of the overall system to all the land owners. Chairperson Klein - It was a requirement by the townwide district to assess everyone. Mrs. Noteboom - Do you know the total amount raised last year with the "penny tax"? Mr. Walker - I think it was around $ 15, 000 . Attorney Barney - When these were merged into one townwide area there needed to be an assessment of every parcel . They did it because there was one sewer district for the original estimate. The cost for the land owners escalated . The only way they were able to help the land owners was to merge. Councilwoman Harrison - What was the difference with the water and sewer with Cornell University? Mr. Walker - Cornell University is assessed for the sewer, but, only for the benefit they receive from he wastewater treatment plant. TOWN BOARD MINUTES PAGE 24 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 APPROVED - APPROVED Attorney Barney - The sewer needs to be treated somewhere. Anyone that is putting sewage into the system is getting a benefit out of the plant. They , should pay some portion of the cost in the plant. We have an assessment for the mains in the "street, another for the transmission mains to the city, and then the assessment for the sewer plant. Cornell University does have a benefit because what is collected in their main travels through a transmission main which goes to the plant. Chairperson Klein - The Cornell University assessment is not in the old or new formula? Is it necessary to have it in the formula? Mr. Walker - Cornell University provides us with all the water and sewer consumption numbers. That assessment is charged to one parcel that Cornell University owns. Councilwoman Harrison - We need to have a clarification with Cornell University. Councilwoman Russell - We tried to cover everything. Mr. Walker - Completing the overall formula was the main goal . We may have another opportunity for discussion during the talks on the joint integrated water system . Chairperson Klein - Our main issue was to simplify the formula, reduce the assessment charges, and make the large users pay their fair share based on consumption . Mrs . Noteboom - There are some parcels that only have the " pennies tax" assessment. We have agreed administratively to mail and return all bills. We have mailed bills that cost more to mail than the total amount collected. Chairperson Klein - Can we waive a tax billing that is less than $1 . 00? Attorney Barney - We need to bill everyone . Councilwoman Russell - Mrs. Noteboom , could you see if it is possible to drop the " pennies" without revising the townwide district? Chairperson Klein - The assumption of the Committee was that the " penny taxes" were required . Attorney Barney - I think it is a requirement. The formulas are not statutory. The argument when the tax was set up was that there was a townwide benefit of having water and sewer. Therefore, everyone needed to pay something . I do see a problem with eliminating the billings. Chairperson Klein - Does the board agree that we reduce the " pennies assessment" to one cent? Mr. Walker - The state parks have about 12 separate tax parcels. We suggested that they consolidate under one ownership . That would eliminate 5 or 6 for each property. The board decided to leave the tax at $. 02 for water and $. 02 for sewer unless the tax could be dropped completely for those billings less than $ 1 . 00 Mr. Walker - Please have Mr. Downing call me, and we can discuss the parcels being contested. TOWN BOARD MINUTES PAGE 25 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Jhe Board deferred Agenda Item Number 18 until September 8. Agenda Item No. 19 - Consider SEAR for Construction of Mecklenburg Road Water Main David Klein turned the meeting over to Ellen . Harrison to chair due to his conflict in interest. Mr. Walker - We have one undecided issue at this point on the project. Originally the developer was contributing a significant portion of the cost because of a direct benefit to that parcel . The Planning . Board inserted a. caveat on the Final Approval that no building permits be issued until the law suit was settled . Conifer will not commit to an agreement in writing for an amount to be contributed until after the law suit is settled. The water main is very important for residents of the town. It is a project that needs to be completed to reinforce the West Hill system . I would like to proceed with it. When the board first agreed to go ahead with the project, a significant contribution from the developer was going to be used. They still intend to contribute assuming the project moves ahead. Councilman Conley - Do you still want to proceed if the project does not move ahead? Mr. Walker - The water main is a very important link to reinforce the West Hill system. Councilwoman Harrison - We do not have the funds without the developers contributions. r. Walker - We do have funds available in the water account. It would be about $ 100, 000 - 125, 000 range without the developers. We had $200, 000 approved for water tank painting and our contract came in below the estimate. Councilwoman Harrison - What happens if, we build the water _ main and the development begins a year from now? We do not want to pay for it and not have be reimbursed. Mr. Walker - We need to have an agreement from. the developer saying they would be willing to pay the cost if their project moves ahead . Councilman Conley - Do you have a figure worked out with the developer? Mr. Walker - We have not finalized a figure because we were going to base it on the final cost of construction . They have an estimate on how much they would spend. Negotiations stopped with the lawsuit. Their contribution will be $50 , 000 or $60, 000. Councilwoman Harrison - Do we need to have it complete this year? Mr. Walker - If the wrong events happen on Trumansburg Road we will wish we had built the water main . If it can last another five years we will be ok. It has not been completely broken . It could be done at a later date. ouncilman Conley - How long do you anticipate the law suit to last? TOWN BOARD MINUTES PAGE 26 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Attorney Barney - We expect a decision to have the case dismissed: The party that did not succeed may appeal it which would make it another six to nine months. Councilwoman Russell - I would rather wait until Supervisor Valentino returns. Mr. Walker - That is not a problem . I talked with Mr. Fennessey and it was clear they would not be behind schedule if we did not build the water main . One of their concerns in the initial discussion was they did not want to be held up by the town not being able to contract it. Within the agreement with the Planning Board they would be able to build it themselves. Attorney Barney - We have authorized projects before conditional on a certain level of contribution from the developer. To do this, we need to set and have a public hearing. There is a minimum of 60 days before the board is in the position to decide. Councilwoman Harrison - How long does someone have to file an appeal? Attorney Barney - They have 30 days to appeal . Councilwoman Harrison - We will not know by the September meeting if there will be an appeal . We could hold a public hearing at the next meeting. The local law could have expenditures conditional upon that. We would be on hold until there was a contribution from the developer. The SEQR Determination and Approval of plans, specifications, and authorization to solicit bids for the construction of the Mecklenburg Road Water Main were post-poned until the September 8 meeting for consideration. Agenda Item No. 21 - Consider Resolution Authorizing Expenditures of Funds/Establishment of Mecklenburg Road Water Main. The board had a discussion as to when the public hearing could be set. Mrs. Noteboom - We can set a public hearing for September 8 at 7 : 00 p. m . Alfred Carvill , Budget Officer - Is the language for the public hearing the same for the Capital Project? Attorney Barney - It would be the same . Mr. Carvill - The budget is $ 100 , 000 with the stipulation for outside revenue resources. Councilwoman Harrison - Will there need to be language that determines what percentage of contributions will be made by the developer? Attorney Barney - No, you are reducing your cost. The place to add the arrangement with the developers is in the resolution . TOWN BOARD MINUTES PAGE 27 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED ESOLUN a NO. 126 - ORDER FOR PUBLIC HEARING: PROVIDING A PROPOSED WATER GrIPROVEMENT AND ESTABLISHMENT OF PROPOSED WATER IMPROVEMENT AREA BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITED AREA - 1998 - MECKLENBURG ROAD IN THE TOWN OF ITHACA , TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW At a Regular Meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at 126 East Seneca Street, Ithaca, New York, in said Town, on the 10th day of August, 1998, at 5:30 o 'clock P. M. Prevailing Time. PRESENT.• Councilperson David Klein Councilperson Ellen Harrison. Councilperson Edward Conley Councilperson Mary Russell Councilperson John Wolff ABSENT. Supervisor Catherine Valentino Councilperson Carolyn Grigorov WHEREAS, a plan, report and map has been duly prepared in such manner and in such detail s heretofore has been determined by the Town Board of the Town of Ithaca, Tompkins County, New IW ork, relating to the creation and construction, pursuant to Article 12-C of the Town . Law of water ystem improvements to be known and identified as the Town of Ithaca Water Improvement - 1994 - Mecklenburg Road, and hereinafter also referred to as improvement'; to provide such water improvement including extensions, to the present Town water improvement, such water . system improvement to be constructed and owned by the Town of Ithaca, and WHEREAS, said plan, report and map have been prepared by Daniel Walker, .P. E. , the Town Engineer,, a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection, and WHEREAS, the area of said Town determined to be benefited by said Town of Ithaca Water System Improvement - 1998 - Mecklenburg Road shall be known as the Town of . Ithaca Water System Benefited Area - 1998 - Mecklenburg Road and consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights, and WHEREAS, the proposed Town of Ithaca Water System Improvement - 1998 - Mecklenburg Road consists of the water improvements set forth below, and in the areas of the Town as set forth below, and as more particularly shown and described in said map, plan and report presently on file in the Office of the Town Clerk: Construction and installation of new 8" water main extensions on and near Mecklenburg Road, he water main itself to connect with the City of Ithaca water main at the City line and to extend pproximately 1800 feet along Mecklenburg Road to connect to an existing Town of Ithaca 12" water TOWN BOARD MINUTES PAGE 28 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED main, together with an approximately 500 foot 8" main running from the main along Mecklenburg Road across property owned by Anthony Cerrache to serve the eastern 112 of Mr. . Cerrache 's property. WHEREAS, the maximum proposed to be expended by the Town of Ithaca for the aforesaid improvements is $ 100, 000. The proposed method of financing to be employed by said Town of Ithaca consists of expenditures of current revenues and surplus funds from the Town of Ithaca . Water System Benefited Area - Mecklenburg Road derived from revenues assessed against the properties which are deemed benefited by said improvement; and WHEREAS, it is now desired to call a public hearing for the purpose of considering said plan, report and map and the establishment of said Town of Ithaca Water System Benefited Area - 1998 - Mecklenburg Road, and the providing of said Town of Ithaca Water System Improvement - 1998 - Mecklenburg Road therein, and to hear all persons interested in the subject thereof, all in accordance with the provisions of Section 209-q of the Town Law; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: Section 1. A public hearing will be held at 126 East Seneca Street, in said Town, on the 8th day of September, 1998, at 7:00 o 'clock P. M. , to consider the aforesaid plan, report and map and the question of creating said Town of Ithaca Water System Benefited Area - 1998 - Meck/enburg Road and the providing of said Town of Ithaca Water System Improvement - 1998 - Mecklenburg Road therein and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk of the Town of Ithaca, Tompkins County, New York, is hereby authorized and directed to cause a copy of this order to be published once in The Ithaca Journal, and also to post a copy thereof on the Town signboard maintained by the Clerk, not less than ten or nor more than twenty days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section 3. This order shall take effect immediately. The question of the adoption of the foregoing order was upon motion of Councilman Conley, seconded by Councilman Wolff, duly put to a vote on a roll, which resulted as follows: Councilperson Klein, Voting Abstained: Councilperson Harrison, Voting, Yes: Councilperson Conley, Voting Yes: Councilperson Russell, Voting Yes: Councilperson Wolff, Voting Yes. The order was thereupon declared duly adopted. Agenda Item No. . 22 - Discuss Goals, Obiiectives, Recommendations for the 1999 Priority Work Plan, Councilman Klein resumed the chair of the meeting. Chairperson Klein - Supervisor Valentino has given the board a list of her priorities for 1999. TOWN BOARD MINUTES PAGE 29 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED ouncilwoman Harrison - What are the board's goals for implementing the Parks and Open Space Ian for 1999? Fred Noteboom, Highway Superintendent - This year we have implemented the Open Space Plan. We have looked at a number of park sites to start work. The design for lacovelli park is being worked on and next year we would need it as part of the budget process . We are trying hard to coordinate our efforts to work on areas that will save money so that we do not spend money twice. Jonathan Kanter, Director of Planning - The ITCTC is thinking about having a committee to concentrate on the trail plans. Mr. Noteboom - We will attempt to list specific projects on our priory work plan. ;Mr. Kanter - Mr. Noteboom and I have looked at the lists in the Open Space Plan and tried to decide what could be developed. We feel the lacovelli Park could be implemented within the next 3 or 4 years. The total costs would be around $80, 000: It would help to have feedback from the Town Board on what projects they feel we should start working on . Feedback from town residents would also help. One trail that is important is the William and Hanno T trail . We need to start obtaining natural easements for the trail and start on design work. The connection between the two lakes of the East Ithaca Recreation Way depends upon when the town can complete the highway project. r. Noteboom - It could be based the judgment of several areas. Coldwell Hill Road is based on ollars spent. If we can start the project, it will prevent us from doing other projects. Mr. Kanter - We will need to make some decisions for the budget. The purchase of development rights program is moving head . We are trying to come up with a system for figuring out priorities for properties . In terms of budget considerations we will need to look ahead on how much we need to budget. Councilwoman Russell - The ordinances need revisions. For example the Site Plan Review, stream corridor protection ordinance , revisions of the local SEAR law, and subdivision regulations. Chairperson Klein - I wanted to add the storm water management plan . Some projects are being implemented completed, but there are others . There is also the completion of the townwide survey. Mr. Noteboom has capital projects for next year that was presented a few months ago. Mr. Noteboom - My understanding was the board wanted to complete Town Hall first. Chairperson Klein - The Town Hall is our number 1 priority. From a fiscally conservative point of view it would make sense. I would not rule out starting some of the project or planning . There is also redoing the fire contracts. We did talk about a feasibility study in terms of what the town could buy for $ 1 , 800 , 000. Has Supervisor Valentino made any progress? lr. Carvill - Consolidated fire districts fall into the department of state. Contacts have been made to ave an expert look at the contracts . TOWN BOARD MINUTES PAGE 30 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Chairperson Klein - When does our contract expire? Attorney Barney - It expires at the end of 1999. Chairperson Klein - For the 1999 budget we would be under our current contract. During the early part of 1999 we need to evaluate it to see where we stand in 2000. We pay 40% of the City of Ithaca Fire budget. Mr. Rowmanowski stated much of the money rolls into the general fund . We do not have any control over what is happening . Mr. Carvill - The City does have the right to keep any contributions for fire protection in the general fund . The problem is the revenues earned stay within the city general fund . They are not applied to cost fire control . If the city used what we used for sales tax revenues in terms of interest, our contract rates would be down . Chairperson Klein - We lose the money when we write the checks. Ordinarily the funds are invested until they are needed . Mr. Carvill - We had a short fall by $ 15 , 000 of interest earnings of $695 dollar flow by holding the money until July. Councilwoman Harrison - Will that be in the revised contract? One of the things, that has been frustrating as a member of the joint sewer commission is the contractual issue. The city is getting an advantage that we are not. The city seems to be in the driver' s seat. The negotiations do not seem to be going anywhere. We own 40% of the plant and we only use 20% . We are now looking at negotiations where Lansing will become part of the facility. Mr. Carvill - Councilwoman Russell and Mrs. Noteboom are looking at an addition that is added on to the total cost which is a charge back for city treasury or administrative services. In the agreements it is not clear what we use in the basis of the formula . Councilwoman Harrison - We are not in a position where we have many alternatives and we need to evaluate it. Councilwoman Russell - Is there a records management goal for 1999? Mrs. Noteboom - We are going to base it on what is said by the Networks Management person . Agenda Item No. 23 - Consider Approval of Soecifications/Authorization for Insurance Coverage. Judy Drake, Human Resource Specialist - I have included the process that has been going on . Last year the board decided not to request a proposal for insurance . I have prepared it this year to get us back on a 3 year time line . I have worked with Sprague Insurance to pull our insurance coverage and clean it up . We had water meters being covered as buildings . I spent a great deal of time with TOWN BOARD MINUTES PAGE 31 AUGUST -10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Mr. Noteboom and his assistant going over what the town was insuring. The specifications listed are fere they should be. hairperson Klein Would it make sense to have a legal notice in the paper that we are soliciting proposals? In 1994, an insurance agent asked me about it.. I told your predecessor to make sure he was on the list and he was not contacted, if there .is a legal notice everyone can say they had an equal opportunity. Attorney Barney - Insurance is not only cost. It is service. The cheapest brands may not be the enterprise you want to deal with . If a public notice is given, there may be responses from people whom you do not want to deal with . Chairperson Klein - I understand to make a public request every insurance agency will try and make a proposal . At the same time if you are pre-selecting, on what basis are the selections being made. It makes me uncomfortable that it is that close to a personal preference. I think it should be clear that there is criteria other than cost to award the contract. It would give everyone in the area an opportunity. Councilman Conley - Where would it be advertised? Attorney Barney - The legal notices are advertised in the Ithaca Journal , 19 Councilwoman Harrison - Would we also be sending something to a selected group? ttorney Barney - I would hope you would . Councilwoman Harrison - Does that become uncomfortable if we do that? Chairperson Klein - I do think it is important to get the word out. Mrs. Noteboom - New York State had a regulatory agency that deals with insurance across the state. They have a listing of insurance companies and agencies in New York State by county. Mrs. Drake - The agencies on the list are the same as 1994, plus Sprague and Jeff Harmer. Councilwoman Harrison - I feel it needs to be in the paper and send notices to those on the list. Mrs. Noteboom - Advertise the notice to be open from a date and closed at another date to receive applications . We can send the applicants the requirements. Mrs. Drake - We need to issue a book of record so two insurance agencies cannot go to the same insurance companies and solicit a quote for the Town of Ithaca. Attorney Bamey - An agency cannot compete with another agent with the same company for the qame client. The Town of Ithaca needs to give a letter to an agent that says in terms of dealing with TOWN BOARD MINUTES PAGE 32 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED CNA, you are may agent of record . So that way the town does not receive a repeat bid for a CNA packet. Mrs. Drake - In the past, letters have been sent to companies and within a certain time frame send back the top two or three companies they would, want to work with The past Human Resource Specialist decided which agent would receive the broker of letter for the insurance company. I can send the same letter to other agencies that we have worked with in the past. Chairperson Klein - On the first page there is coverage for the building at 126 East Seneca Street. Would the Post Office be covered under the insurance? Mrs. Drake - At this point we have not taken over the Post Office so we do not need insurance. Once we buy the Post Office we will insure the building . Chairperson Klein - The market for professional liability insurance is excellent. A million dollar coverage is more suitable than a half million dollar coverage. Mrs. Drake - We are having a hard time receiving the type of insurance. The cost increased from $250 to about $ 1300. This year we may need to have a three year plan . Chairperson Klein - My recommendation is to have a million dollar coverage. The agency could not quote it unless an application was filled out. Mrs . Drake - We have it as of July 1 , 1998 for three years. We are trying to have this insurance due to be renewed as the rest of our insurance. I will advertise and send letters. RESOLUTION NO. 127 - AUTHORIZATION TO REQUEST PROPOSALS FOR INSURANCE COVERAGE. WHEREAS, the Town 's current insurance coverage ends December 31, 1998; and WHEREAS, guidelines were established by Resolution No. 204, dated 1013194, that the Town would request proposals for insurance coverage every three years; and WHEREAS, the Town Board of the Town of Ithaca in 1997 decided not to request insurance proposals, even though it was the third year of coverage with Sprague Insurance; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby authorize the Human Resources Specialist to advertise and send Requests for Proposals for insurance coverage for the Town of Ithaca for the years 1999, 2000, and 2001; and be it further RESOLVED, the attached coverage specifications and timeline shall be used for the solicitation of requests for proposals. TOWN BOARD MINUTES PAGE 33 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED MOVED Acting Deputy Supervisor, SECONDED Councilwoman Harrison. A vote on the motion sulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman on/ey, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Agenda Item No. 24 - Consider SEAR for Construction of ' Unheated Storage Shed at Highway Facility. (See Attachment #8) Chairperson Klein - As part of the work with MRP, it identified the location for the proposed unheated facility. Mr. Noteboom has the money in his budget. It is a three sided wood frame building with metal siding to keep equipment under cover. I am making a negative determination of environmental significance. RESOLUTION NO. 128 - SEQR: Hiahwav and Parks Storage Building WHEREAS, this action is the consideration of the approval of the construction of a Highway and Parks Storage Building at 106 Seven Mile Drive in the Town of Ithaca; and WHEREAS, this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review with respect to the approval of the construction of said facility; and WHEREAS, the Town Board, at a public meeting held on August 10, 1998, has reviewed and ccepted as adequate the Short Environmental Assessment Form, Parts I and . II for this action; now, therefore, be it RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above reference action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED Acting Deputy Supervisor, SECONDED Councilman Conley. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye, Councilwoman Russell, aye, Councilman Wolff, aye. Carried unanimously. Agenda Item No. 25 - Consider Approval of Plans/Specifications/Authorization to Solicit Bids for Unheated Storage Shed. Agenda Item No. 26 = Consider Resolution Authorizing Expenditure Funds, Establishment of Unheated Storage Shed Capital Proiect Fund. RESOLUTION No. 129 - AUTHORIZE CONSTRUCTION OF AN UNHEATED STORAGE BUILDING AT THE TOWN HIGHWAY FACILITY AND AUTHORIZE EXPENDITURE OF FUNDS FOR SUCH URPOSE. TOWN BOARD MINUTES PAGE 34 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED WHEREAS, the Town Highway Superintendent and the Town Director of Engineering have recommended that the Town, to save money and to increase efficiency, construct a new unheated storage shed at the Town Highway facility; and WHEREAS, the Town Board of the Town of Ithaca has found that there is a need for such a building; and WHEREAS, pursuant to Town Law section 222, the Town Engineer has prepared detailed plans, specifications and estimates for such facility; and WHEREAS, the construction of such facility has been determined to be an "Unlisted Action" pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act and the laws and regulations of the Town of Ithaca, the implementation of which as proposed, the Town Board has determined , will not result in any significant environmental effects; and WHEREAS, it is now desired to authorize the construction of such facility and the expenditure of funds for such purposes; NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Ithaca as follows: Section 1. The Town of Ithaca construct a new unheated storage building at the Town Highway premises at an estimated price not to exceed $50, 000. 00 Section 2. The Town Board hereby approves the plans and specifications for such project as submitted to the Board at this meeting. Section 3. The Town of Ithaca, subject to the conditions set forth in this resolution including, if a referendum is held, the approval of the voters of the Town of Ithaca, hereby authorizes the expenditure of up to $50, 000. 00, for the construction of such facility, the equipping of the building for use as a Town Highway facility, and the payment of all costs incident thereto, including closing costs, consulting fees, attorneys fees, bidding costs and any other related costs, all of said actions being hereinafter collectively referred to as the "Project" and all of such actions being authorized pursuant to Section 220 of the Town Law. Section 4. $50, 000. 00 is estimated as the maximum cost for Project. Section 5. The plan for the financing of the Project consists of payment of the costs of such project out of funds budgeted for same in the current fiscal year. Section 6. The Town Board hereby authorizes the solicitation of bids for such project, provided that no award of any bid shall occur until submission to this Board and approval of same, and provided further that no bid shall be awarded until the period of time within which a permissive referendum on this resolution may be requested. TOWN BOARD MINUTES PAGE 35 AUGUST 10 , 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Section 7. Within 10 days after the adoption of this resolution by the Town Board, the Town Clerk shall, as set forth in Section 90 of the Town Law, post and publish a notice which shall set forth the date of the adoption of this resolution and contain an abstract of this resolution, concisely stating the purpose and effect thereof. Such notice shall specify that such resolution was adopted subject to a permissive referendum. Section 8. This resolution shall take effect immediately, unless a referendum is requested, in which event it shall take effect, if approved at such referendum, upon such approval. Section 9. This resolution is adopted subject to a permissive referendum pursuant to Town Law Section 220. , MOVED Councilwoman Russell, SECONDED Councilman Wolff. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye, Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Chairperson Klein - In our bid specs , do we have prevailing bids? Mr. Walker - Yes. It is under the general conditions. enda Item No. 27 - Consent Items : Consider Resolution A rovin /Authorizin the n:, ESOLUTION No 's. 130(A)-130(G) - CONSENT AGENDA ITEMS BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and or/adopts the resolutions for Consent Agenda Items No, 27(A)-27(D), 27(F)-27(H) as presented/or amended. Consent Agenda Items No. 27(E) and 27(I) will be considered separately. MOVED Councilwoman Harrison, SECONDED Councilman Conley. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye, Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. 27a. Town Board Minutes - 6/11 /989 7/13/984 Councilwoman Harrison - I have small corrections to the June 11 , 1998 Special Board Meeting, Councilwoman Russell - I also have small corrections to the June Minutes. Mr. Kanter - I would like to clarify the account number on 27g . It is account number B8020. 407. RESOLUTION NO. 130(A) - Approval Town Board Minutes June 1 1 1998 and July 13 1998 TOWN BOARD MINUTES PAGE 36 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED WHEREAS, the Town Clerk has presented the Town Board Meeting Minutes for the special meeting held on June 11, 1998 and the regular meeting held on July 13, 1998, to the Town Board for their review and approval; and WHEREAS, the Town Board has reviewed the said minutes; now therefore be it RESOLVED, that the Town Board does hereby approve and adopt the said minutes as the official minutes of the Town Board for the special meeting held on June 11, 1998 and the regular meeting held July 13, 1998, MOVED Councilwoman Harrison, SECONDED Councilman Conley. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. 27b. TOWN OF ITHACA WARRANTS. RESOLUTION NO. 130(6) - Town of Ithaca Warrants. WHEREAS, the warrant with the following numbered listing of vouchers has been presented to the Town Board for approval of payment; and WHEREAS, said warrant has been audited for payment by the Town Board; now therefore be it RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant. VOUCHER #'s: 860 479 General Fund - $37, 990, 41 General Fund Part Town - $2, 644. 44 Highway Fund - $38, 722. 68 Water Fund - $ 124, 670. 95 Sewer Fund - $ 133, 086. 37 Lighting District Funds - $ 1146. 88 Debt Service Fund - $600. 00 Town Hall Capital Project Fund - $ 11, 223. 28 MOVED Councilwoman Harrison, SECONDED Councilman Conley. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. 27c. BOLTON POINT WARRANTS. RESOLUTION NO. 1301 C ) - Bolton Point Warrants. TOWN BOARD MINUTES PAGE 37 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED WHEREAS, the warrant with the following numbered listing of vouchers for Bolton Point, outhern Cayuga Lake Intermunicipal Water Commission (SCLIWC) has been presented to the wn Board for approval of payment, and WHEREAS, said warrant has been reviewed and audited for payment by the Town Board; RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrants. VOUCHER Xs: 371-372, 420431, 434480 $112,479. 01 MOVED Councilwoman Harrison, SECONDED Councilman Conley. A vote on the motion resulted as . fol lows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. 27d. Records Management Disposition Listing. (See Attachment #9) RESOLUTION NO. 1301D) - RECORDS MANAGEMENT DISPOSITION LISTING WHEREAS, the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA), Records Retention and Disposition Schedule MU- 1; and WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk) and Department eads have reviewed and approved the disposition of the said records; now, therefore, be it RESOLVED, the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure' developed by SARA. MOVED Councilwoman Harrison, SECONDED Councilman Conley. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. 27f. Approval of Attendance, GIS Conference. RESOLUTION NO. 1301E) - APPROVAL FOR TOWN STAFF TO ATTEND NYS GEOGRAPHIC INFORMATION SYSTEMS CONFERENCE. WHEREAS, the Planning and Engineering Department have been progressing with the implementation of a Geographic Information System (GIS), and WHEREAS, S. U, N, Y. College of Environmental Science & Forestry is co-sponsoring the 14'* Annual NYS Geographic Information Systems Conference, on September 23-24, 1998 in Rochester, ew York, which provides programs and workshops on a number of GIS topics, and TOWN BOARD MINUTES PAGE 38 AUGUST 10 , 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED WHEREAS, it will be beneficial to the Town to send staff to this program, and WHEREAS, the current Planning Department budget includes sufficient funds for this purpose, now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the attendance of Susan Ritter, Environmental Planner at the NYS Geographic Information Systems Conference from September 23'" through September 24"'. 1998, at a cost not to exceed $250. 00, which includes registration, accommodations, meals, and other travel expenses, charged to Account B8020. 403, MOVED Councilwoman Harrison, SECONDED Councilman Conley. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. 27g. Approval of Attendance, NYS Conference on the Environment. RESOLUTION NO. 130(F) - TO ATTEND NEW YORK STATE CONFERENCE ON THE ENVIRONMENT. WHEREAS, attendance at conferences on environmental issues has proved to be a valuable educational experience for the Town 's Conservation Board Members and Staff; and WHEREAS, the New York State Association of Environmental Management Councils and New York State Association of Conservation Commissions is holding their 1998 Conference on the Environment on September 11 - 13, in Ithaca, New York; and WHEREAS, it will be beneficial to the Town to send members of its Conservation Board and Staff to this conference; and WHEREAS, the current Conservation Board budget includes sufficient funds for this purpose; NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the attendance of Elizabeth deProsse, Kara Hagedorn, John Yntema, Jonathan Meigs, and Geri Tiemey, Members of the Conservation Board, and Susan Ritter and George Frantz, Staff Members, at the New York State Conference on the Environment on September 11431 1998, at a cost not to exceed ($609. 00), which includes registration ($55 each), and meals totaling ($224) to be expended from Account 88020. 407. MOVED Councilwoman Harrison, SECONDED Councilman Conley. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye, Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. 27h. West Haven Road Lighting District Refund. 30 TOWN BOARD MINUTES PAGE 39 AUGUST 1. 0, 1998 APPROVED - APPROVED SEPTEMBER 8, 1998 - APPROVED - APPROVED RESOLUTION NO. 130(G) - WEST HAVEN LIGHTING DISTRICT REFUND TOWN OF ITHACA AX PARCEL NO. 284 - 1-26. 8. WHEREAS, Susan McGreivy, Treasurer of the Edo Village Cohousing Community, Inc./First esidents' Group, has requested a refund of the Lighting District charge for 1998, and WHEREAS, the Edo Village Cohousing Community, Inc./First Residents' Group should be removed from the West Haven Lighting District, and WHEREAS, the Town Engineer has reviewed the request for a refund of the Lighting District charges and has recommended that a refund is due for $524. 90 for the year 1998, and WHEREAS, taxes have been paid in full for 1998 for the affected tax parcel, now, therefore, be it RESOLVED, the Town Board approves a refund of $524. 90 for 1998 charges to be paid to Susan McGreivy, Eco Village Cohousing Community, Inc./First Residents' Group, 100 Rachel Carson Way, Ithaca, New York 148510025, and, be it further RESOLVED, the Town Board approves the Director of Engineering's request and directs the Town Budget Officer to issue the sum of $524. 90, from Account No, SL8-5182. 4901 MOVED Councilwoman Harrison, SECONDED Councilman Conley. A vote on the motion resulted as f 7flows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; ouncilwoman Russell, aye; Councilman Wolff, aye. Camfed unanimously. e. Approval of Attendance, NY Planning Federation Annual Institute Conference. Chairperson Klein - The Planning Board member who has volunteered to go to the institute term expires on December 31 , 1998. He had signed up for the entire program which could be $400 or $500. 1 am not sure it is a good investment if their term is expired. Councilman Wolff - Was there an indication that he would not be interested in renewing his term? Councilwoman Harrison - There was an indication that he may not be reappointed. Chairperson Klein - It is unclear at this point. I think most of the terms are for seven years and staggered. I question if it is wise to spend the money for someone who's term is ending. Councilwoman Harrison - Was he the only Planning Board member who had an interest in attending? Mr. Kanter - Yes. Councilwoman Harrison - Is there money in the budget for him to attend? TOWN BOARD MINUTES PAGE 40 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Mr. Kanter - Yes . The intent was to send one Planning Board member and one staff member to the full conference . Then there was a day trip for other planning staff. Councilwoman Russell - Would it be more beneficial to have more staff attend the conference? Chairperson Klein - I would not be opposed having the staff attend more than one day. I am not comfortable sending a Planning Board member who only has three months remaining on his term. Councilwoman Harrison - I am not comfortable with saying no. There is money in the budget and I would like a member of the Planning Board to attend . I do not want to prejudge if he is reappointed . Councilwoman Russell - I agree with Councilwoman Harrison. RESOLUTION NO. 131 - APPROVE TOWN STAFF AND PLANNING BOARD MEMBER TO ATTEND NEW YORK PLANNING FEDERATION ANNUAL INSTITUTE. WHEREAS, there are many new developments impacting the planning field regarding land use, zoning and other regulatory issues; and WHEREAS, the New York Planning Federation (NYPF) is holding its 1998 Annual Institute from September le through September 16"', 1998, in Rochester, New York, which provides programs and workshops on a number of current planning and zoning topics and basic training for planning and zoning board members; and WHEREAS, it will be beneficial to the Town to send staff and members of the Planning Board t this program; and WHEREAS, the current Planning Department budget includes sufficient funds for this purpose; now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the attendance of Christine Balestra, Planner (full conference), Susan Ritter, Environmental Planner (one day only), and George Frantz, Assistant Town Planner (one day only), and Gregory Bell, member of the Town Planning Board (full conference), at the NYPF 1998 Annual Institute from September 13'' through September 16*, 1998, at a total cost not to exceed $ 1, 400. 00, which includes registration, accommodations, meals, and other travel expenses, charged to Account B8020. 403. MOVED Councilman Klein, SECONDED Councilwoman Harrison. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, nay; Councilwoman Harrison, aye, Councilman Conley, nay; Councilwoman Russell, aye; Councilman Wolff, aye. Motion defeated for lack of four affirmative votes. Motion made by Councilman Conley, and seconded by Councilman Wolff to reconsider the previous vote on the motion to approve attendance at the Planning Federation Annual Institute. Thereupon a new vote was taken with respect to the original motion to approve attendance at the Planning Federation Annual Institute. The motion then passed by a vote of four to one with the TOWN BOARD MINUTES PAGE 41 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED members voting as follows: Acting Deputy Supervisor Klein, nay; Councilwoman Harrison, aye; Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. 1junci'man - Water and Sewer Benefit Assessment Refund. Chairperson Klein - The Carmicheal's are moving to consolidate their parcels. We are refunding their charges because Supervisor Valentino visited. their property. She determined the land locked . parcel was inaccessible. Mrs. Noteboom - It is not a refund of their full assessment. It is only a refund of everything other than the " pennies tax" . Chairperson Klein - The refund is the same amount as the total bill . Mr. Walker - It will be under a dollar because they paid the general assessment also. Mrs. Noteboom - Supervisor Valentino will have a letter sent out on Tuesday, August 11 , if the resolution is passed . The check enclosed in the letter was in the amount of $350. 42 . RESOLUTION NO. 132 - WATER AND SEWER BENEFIT ASSESSMENT REFUND TOWN OF I THACA TAX PARCEL NO. 58, -2-22, 121 WHEREAS, Leland E. Carmichael has requested a refund of water and sewer benefit charges th the basis that assessment units were incorrectly calculated, and; WHEREAS, the Special Benefit Assessment Committee and the Town Engineer have reviewed the request for a reduction of water and sewer benefit units and have determined that the correct number of units for the parcel is Adval for water and Adval for sewer, and that the assessment for 1998 was for 2. 72 units for water and 2. 72 units for sewer, and has recommended that a refund is due for 2. 72 water benefit units in the amount of $ 146. 54 and that a refund is due for 2. 72 sewer benefit units in the amount of $203. 88 for the year 1998, and WHEREAS, taxes have been paid in full for the affected tax parcel. NOW THEREFORE, BE /T RESOLVED, the Town Board hereby authorizes refunds of $ 146. 54 for water and $203. 88 for sewer [total of $350. 42] to be paid to Leland Carmichael, 122 Pine Tree Road, Ithaca, New York 14850, MOVED Acting Deputy Supervisor Klein, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye, Councilwoman Russell, aye, Councilman Wolff, aye. Carried unanimously. tm a Item No. 28 - Re ort of Town Committees. TOWN BOARD MINUTES PAGE 42 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED a. Recreation Partnership Councilwoman Russell - Mrs. Noteboom and I are having a meeting on Thursday to discuss the budget. The changes we had suggested were not made. We had a special meeting with Alice Green to detail our concerns . Ms . Green took the concerns to other staff members and the City Comptroller. We are voting on them Thursday evening. Mrs. Noteboom and I feel we may have to vote no on the budget because the changes have not been made. The segregated fund has not been created for roll over amounts. They also are not showing an interest in the fund . There is also the issue of the allocation of staff. Mrs. Noteboom - We still need to pay our contribution for 1999. Councilwoman Harrison - Is there a provision in the contract for us to withdrawal? Attorney Barney - I do not know. Councilwoman Russell - The contract ends in 1999. The next thing we were going to work on was the form the entity was going to take in the next stage. Mrs. Noteboom - Supervisor Valentino has stated she did not want to continue this partnership unless it is covered under the Offices of the Joint Activity Fund . She is recommending that because we signed the contract to have Councilwoman Russell and I push our points then we need to vote no on the budget. It would send a clear message. Councilman Conley - I think you should vote no and then have Supervisor Valentino back it up with a letter. Chairperson Klein - The town and city had the similar fall outs in the late 1980s. The town withdrew their funding and set up a voucher program. It was very cumbersome to deal with . If you were a town resident you paid the city the non-participant expense and then submitted a voucher to the town for the reimbursement of the difference . The town reserved the money to cover it. Many people did not take advantage of the programs and the children suffered. Councilwoman Russell - Our tax payers may understand that we may have to vote against this for a certain amount of time in order to negotiate a valid contract. Mrs . Noteboom - The rationale of the city comptroller is that since the city actually contributes in kind service to a dollar amount. It is described on page 2. The contract portion . paid by the city is less than the town. The city is saying their total contribution is more because they give them the buildings and maintenance. We are willing to pay our fair share but, we want the numbers to prove we are paying our fair share. They wanted to pass the budget last month without Councilwoman Russell , Supervisor Valentino , and the Town Board seeing it. I suggested they did not call the budget to a vote before I had a chance to discuss it with the board . 30 TOWN BOARD MINUTES PAGE 43 . AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Councilwoman Russell - There are many advantages to this system . Children . that go to school gether are able to participate together. We want to alert people in the community. People were ncemed the last time we had an issue with the budget. They were concerned they would not have creation programs for their children . Mrs. Noteboom - Many people had the impression the Town of Ithaca did not want to provide youth programs. Councilwoman Russell - Mayor Cohen has been receptive to what Supervisor Valentino has been saying . Chairperson Klein - The question is if Mayor Cohen is responding to council . The city council sets the policies. The policies we deal with are ones with lack of cooperation. Our local newspaper that likes to write editorials about the benefit of consolidation and Intermunicipal cooperation . The truth of the matter is when you are in the trenches this is some of the problems we face. Mrs. Noteboom - We are getting to the point fiscally that we cannot afford to rely on the City of Ithaca for these things. Councilman Conley - We need to ask Supervisor Valentino to get in contact with the city and say the Town Board is very upset and that we are examining what our alternatives may be. ouncilwoman Russell - Are there requirements in the law that we cannot fund another municipalities pital improvement? Attorney Barney - We cannot fund it directly without going through our normal capital project resolutions. Mrs. Noteboom - They are going to build a handicap ramp at the Cass Park facility. They are saying because we use it through the partnership that we should contribute $3000 towards the cost and we do not know the total cost. We ask the construction supplies not be included because they are asking us , to pay $ 14, 196 of construction . If they are constructing something, they are adding an asset to their buildings. Chairperson Klein - My committee has covered the Johnson Report. Councilwoman Harrison - The Water Resources Group met again and discussed a graph which we will discuss again. Agenda Item No. 29 - Report of Town Officials: a. Town Clerk/Receiver of Taxes. (See Attachment #10) Mrs . Noteboom - As of today I have received the amounts from the Abbots of Ithaca Elderly Housing corporated regarding their collections which is what we base their taxes on . They still have not TOWN BOARD MINUTES PAGE 44 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 811998 - APPROVED - APPROVED paid their 1998 tax because they just sent this to us . The taxes were due by June 1 . Do I send them a bill with the interests and penalties of one cent per month we have waited? I have a letter of 1976 from Edward Bergen who was the Town Clerk at the time. Mrs. Noteboom read the letter. Chairperson Klein - Have we had a payment this late before? Mrs. Noteboom - We have received late payments before but they were in March or April . Attorney Barney - If there is any question the charge should be assessed. If there is something in the contract that says one way or another then we need to go by the contract. b. Highway Superintendent. (See Attachment . #11 ) Chairperson Klein - We talked about Warren Road . Will we be discussing it in September? Mr. Noteboom - They would like to know if the board thinks it makes sense to go ahead . Chairperson Klein - The water and sewer lines need to be repaired. He . is saying since they are making the investment in reconstructing the road and shoulders, should we consider replacing some of the lines . Otherwise we would be digging up new work. Councilman Conley - I think we should repair them . Mr. Walker - We are not going to contract with the county to replace water and sewer lines. The sewer lines are old . We are going to a video inspection of the sewer lines. We surveyed the area and going to bring a recommendation to the Public Works Committee meeting in September. Chairperson Klein - Is the county reconstructing Warren Road with their people or are they contracting the job? Mr. Noteboom - The county was talking about contracting the paving and the drainage. Chairperson Klein - Is someone from the county going to be here for the September meeting to see what their proposal is for reconstruction work? Mr. Noteboom - We can make sure someone is here. c. Director of Engineering. (See Attachment #12) Mr. Walker - We had an unfortunate incident last week. A staff member from Bolton Point was killed in the water pit in the town at Buttermilk Falls State Park. It is still under state investigation by PESH which is the state branch of OSHA. We are awaiting the accident report from State Parks Police who did the on site investigation work. It appears that proper procedures were not followed that are in place for the town and Bolton Point. 30 TOWN BOARD MINUTES PAGE 45 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Councilwoman Russell - What is the time line for the investigation? r. Walker - We hoped we would have the Parks Police Report this week. r. Noteboom - OSHA has to submit to Albany and they have 72 hours to submit. I spoke to the arks Police and they said we should have the report in 3 to 5 days. Chairperson Klein - The schematic time process for the Post Office was complete. The final design had been started. I assume they are of design development rather than final design. There was a meeting with the architects and we saw the schematic design. The town justices commented on the board room and there have been requirements to move the partition because it was in the wrong spot. We lost space and needed to do office reconfiguration. There was some space in the basement that needed some changes. I would want to make sure our comments were formally recorded . Do we need to formally need to approve schematics and proceedings into design development? Mr. Walker - The board authorized the Town Supervisor to move ahead with the agreement as work progressed . Attorney Barney - We said that it would be no more than $28, 000 without the board's authorization. Mr. Walker - Supervisor Valentino signed the schematic design so it is technically a contract. ttomey Barney - This board authorized for the $29, 000 to be spent but, no more until it was decided o proceed . r. Walker - The board authorized the release of the contingencies. Chairperson Klein - I do not think the board gave other approvals. Mr. Walker - The planned closing date is the first week in September. Chairperson Klein - We approved the schematics with certain comments. Attorney Barney - Why is there a rush to have the next designs complete? There is a nine month period from the time we buy and before we can actually start work. Mr. Kanter - Coordinating the designs between the Postal Service and us and then need to be reviewed by the state. Chairperson Klein - If our comments have been conveyed to the architect we should know it. Mr. Walker - They have been conveyed to the architect. Councilwoman Harrison - Should we give authorization to proceed with next stage? TOWN BOARD MINUTES PAGE 46 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED Chairperson Klein - There are two other phases. There is the design development phase which fixed dimensions and locations . It is not the actual working designs. Mr. Walker - The coordination with the Post Office is the biggest concern . The Postal Service has given their architect an authorization to go ahead. Our architects brought up the concem the length of time it make for historic preservation . We need to have the interior and exterior of the building decided upon so we can submit our design to them . Attorney Barney - My recommendation is to go ahead. Chairperson Klein - It is important of the board to properly authorize each phase. The second phase of their contract is based on a percentage of cost . estimates. Mr. Walker - Supervisor Valentino has signed the cost estimates. Attorney Barney - The agreement is signed . Mr. Walker - We plan to have a formal presentation at the September meeting. Mr. Carvill - We have received an invoice saying that we have paid them $60 , 000. Mr. Walker - We have received the invoice for the next $40, 000. Chairperson Klein - I have not been aware that the design has been to the extent that they would um up another $40 , 000. 1 think we need the updated design development and cost estimate for approval by the Town Board at the September meeting. Councilwoman Russell - We may want to have a special meeting to discuss the Town Hall , Mrs. Noteboom - We need to discuss the budget because the budget needs to be filed with Clerk no later than September 30. Chairperson Klein - I agree to having a separate board meeting. Should we have a special Town Board Meeting on September 14. The Town Board made a motion to have a Special Town Board Meeting on September 14 to discuss Town Hall. d. Director of Planning. (See Attachment #13) Mr. Kanter " I need newsletter articles to be submitted within the next couple of weeks. e. Director of Building/Zoning. (See Attachment #14) f. Human Resources Specialist. ( See Attachment #16) TOWN BOARD MINUTES PAGE 47 AUGUST 10, 1998 APPROVED - APPROVED - SEPTEMBER 8, 1998 - APPROVED - APPROVED . Budget Officer. (See Attachment #16) ESOLUTION NO. 133 - SPECIAL TOWN BOARD MEETING DATE CONSIDERATION OF PLANS FOR NEW TOWN HALL, BE IT RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a special Town Board meeting to be held on September 14, 1998, at 5:30 o'clock p. m., at the Town Hall, 126 East Seneca Street, in order that the Town Board may consider the design plans for the new Town Hall to be located in the US Postal Service building. MOVED Acting Deputy Supervisor Klein, SECONDED Councilman Conley. A vote on the motion resulted as follows: Acting Deputy Supervisor Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously. Agenda Item No. 30 - Consider EXECUTIVE SESSION. Motion made by Councilman Conley, seconded by Councilwoman Russell to enter into Executive Session to discuss potential litigation , carried unanimously. The Board entered into Executive Session at 10: 17 p. m. Motion made by Councilwoman Harrison, seconded by Councilman Wolff to resume regular session , carried unanimously. The Board resumed regular session at 10: 33 p. m. Aftaenda Item No. 31 Consider Ad'oumment, 'MRS there was no further business to come before the Town Board a motion was made by Councilwoman . Harrison , seconded by Councilman Conley to adjourn. Motion carried unanimously. Chairperson Klein adjourned the meeting at 10: 35 p. m. Respectfully submitted, oan Lent Noteboom, Town Clerk *NEXT REGULAR MEETING - September 8, 1998 at 5: 30 p. m . **Minutes Transcribed by Carrie L. Coates. JOAN LENT NOTE BOOM 04� OF 14% JOAN Clerk/Receiver of Taxes Town of Ithaca >n 126 E. Seneca Street 4�f,� 0Q Ithaca, NY 14850 (607) 273- 1721 , Fax (607) 273-5854 August 11 , 1998 Janis Putnam 2065 Ellis Hollow Road Ithaca , NY 14850 Dear Mrs. Putnam , At the August 10 , meeting of the Town Board the enclosed resolution was adopted as a memorial to Tom . The Town Board also observed a "moment of silence" at' the beginning of the meeting . Each board member expressed their sadness at Tom 's passing , and their heartfelt concern for your welfare . Please feel free to contact me at any time if you ever require my assistance as Town Clerk. I offer my deepest sympathy,. and my hope that your memories sustain you during this difficult time. Sincerely, Joan Lent Noteboom Town Clerk JLN Encs. Attachment # 1 t r OFIry 9 TOWN OF ITHACA 126 . EAST SENECA STREET, ITHACA , N . Y. 14850 WN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 8110198 RESOLUTION OF MEMORIAM RESOLUTION NO. 116 WHEREAS; this Governing Board and the Town Employees have been saddened with the passing of Mr. Thomas J . Putnam, and WHEREAS, the Ithaca Town Supervisor, Catherine Valentino asks this Governing Board to declare this resolution as a memorial in recognition of his years of faithful and loyal ' service to the . Town of Ithaca and the community as an employee of the ,Southern Cayuga Lake Intermunicipal Water Commission ; NOW, THEREFORE, BE IT RESOLVED, the Town Clerk is directed to affix the Town ' Seal to this resolution and let it be spread upon the Town records ; and, be it further RESOLVED, that a certified and sealed copy of this resolution be sent to Mrs . Janis Putnam and family as an expression of this Town Board' s condolences . David L. Klein, Acting Deputy Supervisor Ellen Z. H son, Councilwoman Edward Conl , Councilm ell ! / Mary Rus ll, Councilwoman ff, Councilman C Comments on Cornell ' s Lake Source Cooling Project O rho S Doria Higgins statement to Town of Ithaca Planning Board, August 4, 1998 (Copies made at request of Planning Board. Some sentences rewritten for greater clarity but meanings unchanged.) You , the Town Planning Board , are the last chance the Town has to behave rationally and responsibly in the matter of the Cornell Lake Source Cooling project (LSC) . Everyone else , the City, the Town Board , the School Board and even , in my view, the administration at Cornell have let themselves be convinced, without examining the data, that the project and the EIS are flawless . Whatever you decide to , do, please withhold final ' site plan approval until proper, legally enforceable monitoring is in place. The specifications for monitoring in the LSC project outlined in the State Pollutant Discharge Elimination System (SPDES) permit issued by DEC to Cornell are so inadequate as to be meaningless. There is no legal requirement in the permit for baseline data against which the sampling of the lake water after LSC is in operation can be measured and evaluated. What makes this omission particularly significant is that there was such a requirement suggested in the draft permit (page 6) , but it was deleted in the final permit. WHY? There is no requirement in the final permit that testing for 'Phosphorus coming from the LSC outflow pipe and its diffusers be done near the pipe. There was such a specification in the draft permit (page 3) , but it was deleted from the final permit. WHY? As defined in the final permit, such testing can now be done a mile and a half up lake from the outflow pipe and on the west side of the lake . It may be that the monitoring plan due DEC from Cornell August 31 will contain both of the above items , but they will then only be voluntary contributions from Cornell . And while once the plan is approved by DEC it legally becomes part of the permit, such plans I have been told by DEC can be "modified ." It will surely be easy for Cornell to later delete from the plan any items not legally specified by DEC in the permit, since the permit is supposed to contain the specs DEC considers essential . And there was also a serious deficiency in the EIS . An adequate evaluation of alternatives as legally required by SEQRA was notably lacking, and yet DEC approved the EIS . WHY? Noel Kurtz has pointed out that at least one alternative to LSC, cogenerational cooling , is an alternative that should even now be seriously considered . He said in a statement to you at your last meeting that " Cornell 's rationale for dismissal of this important alternative is completely false." Attachment # 2 page 2, Higgins to Town Planning, August 4 I understand that this system , cogenerational cooling , would not only be much less expensive and clearly offer no possible harm to the lake , but it might use even less electricity than the LSC. The fact that this alternative has not been adequately examined lays Cornell open to doubt about the manner in which they have handled this project. Also, you have on your desks an extremely important letter from a person who , though he writes as a private citizen , works at the Federal Environmental Protection Agency. Please read it carefully. Let me read to you a sentence which 1 think it is important that you and the Town Board understand. "As a result, I am concerned that both Ithaca and Cornell have failed to recognize the extent of future costs and liabilities they may be incurring by proceeding in this endeavor without very clearly defining their respective responsibilities and interests in what effectively is a long term partnership for utilization of Cayuga Lake as an economic resource." And finally, some of you are under the misapprehension that you have an agreement with Cornell that insures proper monitoring of the LSC. Please disabuse yourselves of that false understanding . The only agreement you have with Cornell is that they give you $50,000 over a five-year period for you to hire someone to monitor what Cornell does. Cornell has explicitly told you in a letter to the Town Supervisor that "Cornell does not agree that the consultant or the Town has any legal power or authority to directly mandate LSC monitoring or outcomes of such monitoring different from. . .the requirements contained in Cornell's DEC permit for the project." (June 10, 1998, letter from Henry E. Doney) it 0� 1 Town Assigned Project 10 Number Town of Ithaca Environmental Review SNORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART I - PROJECT INFORMATION o be cornoleted by r2o p licant or Project Sponsor) 1 . ApplicanVSQansar. Project Name: Local Law Authorizing Conduct Town of Ithaca Town Board of Bell Jar Games 3. Precise location (street address, road Intersections, prominent landmarks, etc, or provide map) : N/A Tax Parcel Number: 4. Is proposed action : NEW? X EXPANSICN? MOOIFICATICWALTEAATION? So Describe project briefly: (Include project purpose, present land use, current and future construction plans, and other relevant Items% Enactment of a Local law authorizing the conduct of bell jar games by authorized organizations within the Town of Ithaca . 2 (Altac : secarate sheet( s) :f t•ecassari to adeauateiv casc�t%e :he orcecsed orciece I 61 ount of land affected: Initially (0-S yrs) Acres (6-10 yrs) _ Acres (> 10 yrs) Acres N/A 7. How Is land zoned presently? N/A I a. Will proposed action comply with existing zoning or other existing land use restrictions? YES NO oUmmmoom, If no, describe conflict briefly: N/A g. Will proposed action lead to a request for new : Public Road? YES NO _ X Public Water? YES NO X Public Sewer? YES NO X Moo 10. What is the present land use In the vicinity of the proposed project? Residential Commercial Industrial Agriculture Park/ ForesvOpen Space Other Please Describe: N/A 11 , Does proposed action involve a permit, approval , or funding, now or ultimately from any other governmental agency (Federal, State, Local) ? YES NO X If yes, list agency name and permivapproval/ funding : 12 Does any aspect of the proposed action have a currently valid permit or approval ? YES NO X It yes, list agency name and permittapproval. Also, state whether it will require modification. I CEn i THAT THE INFO ATION rRO VIDED ABOVE IS UE TO THE BEST OF MY KNOWLEDGE kjelh AcE ; n� I,ep :tyTK,.o licant/Spon " a ( rint yP ) •e • �- +_ ` �� ' "'"+ ' 1' , Supervisor Now S gnature : Cate : Mob OtT Rev. 9/42 Attachment # 3 PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessary,) A. Does proposed action exceed any Type I threshold in 6 NYCRR, ?art 617. 12 or Town Environmental Local Law? YES NO If yes . coordinate the review process and use the full EAR MEN B. Will proposed action receive coordinated review as provided for unlisted actions in o NYCRR , Part 617. 6? YES NO X If no . a necative declaration may be superseded by another involved agency . if any. C. Could proposed action result in any adverse affects associated with the following: (Answers may be hanCivrftten, it legible) C1 . Existing air quality , surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal , potential for erosion , drainage or flooding problems ? Explain briefly: None anticipated . C2 Aesthetic, agricultural , archaeological , historic, or other natural or cultural rescurces? Community or neighborhood character? Explain briefly: None anticipated . C3. Vegetation or fauna, 5sh , shellfish , or wildlife species , significant habitats , unicue natural areas , wetlands, or threatened or endangered species ? Explain 'Zriefly: . . None anticipated . C4. The Town's existing plans or goals as offYc:aily adopted , or a �ange in use or intensity of use of land or other natural resources? Exciain briefly: None anticipated . CS. Growth , subsequent deveicoment, or related activities likely tc ;,e induced by ::-: e proposed action ? Explain briefly : None anticipated . Co . Long term , short term , cumulative , or other affacts not identified in C I - CS ? Explain briefly: None anticipated . C7. Other impact (including changes in use of either quantity or }roe of energy) ? cxclain briefly: None anticipated . 0 , is there , or is there likely to be , controversy related to potential acverse envircnmentai impacts ? YES NO X If yes , explain briefly: E. Comments of staff X CB other attached. (Check as acolicable . ) PART III - DETE.RMINATiON OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions: For aacn adverse effect identifted above, determine whether it is substantial, large, impcnant, or otherwise significant Each effect should be assessed in connection with its (a) setting (feu urban or rural) ; (b) probability of occurring; (c) duration ; (d) irreversibility; (e) geographic scope: and (f) magnitude. It necessary, add attachments or reference supporting materials. Ensure that explanations contain sufficient detail to show that all relevant adverse impacts have been Identified and adequately addressed. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. Check here if you have determined , based on the information and analysis above and any supporting documentation, that the proposed action Wif! NOT result in any significant adverse environmental impacts AND provide on attachments as necessary the reasons Aupporting this determination. Town or Ithaca Town Board � . _ & 9 Name of Lead Agency Pre'p6rees Signature ( If different from Responsible Officer; b" A K i e , rn Duvvty Surerviscr N fine' c ' Res '-ble Officer in Lead Agency Signature of Contributing Preparer Date : Signature of nesconsible Officer in Lead Acencv Town of Ithaca Town Board Meeting- August 10, 1998 Agenda Item No. 10 LOCAL LAW NO. OF THE YEAR 1998 A LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA Be it enacted by the Town of Ithaca as follows : Section 1 , Statutory Authority: Title This Local Law is adopted pursuant to the authority granted by Section 188 of Article 9-A . of the General Municipal Law and shall be known as the "Town of Ithaca Bell Jar Local Law" . Section 2. Definitions . The words and terms used in this Local Law shall have the same meanings as such words and terms are used in Article 9-A of the General Municipal Law, unless otherwise provided herein or unless the context requires a different meaning. Without limiting the foregoing, the definitions of " authorized organization " , " lawful purposes " , and " bell jars " asset forth in Section 186 of the General Municipal Law shall have the same definitions for the purposes of this Local Law. Section 3 . Conduct of Bell Jar Games Authorized, Restrictions. Pursuant to, and in accordance with, the provisions of Section 188 ( 1 ) of the General Municipal Law of the State of New York and other applicable provisions of law, it shall be lawful for any authorized organization, upon obtaining a license therefor as provided in Article 9-A of the General Municipal Law and other applicable statutes, to conduct the game of bell jars within the territorial limits of the Town of Ithaca, subject to the provisions of this Local Law, the provisions of Article 9-A of the General Municipal Law, and the rules and regulations set forth by any applicable New York State . or local agency relating thereto. The conduct of bell jar games shall be subject to the restrictions imposed by Section 189 of the General Municipal Law. Section 4. Sunday Games . Pursuant to Section 195 of the General Municipal Law the conduct of bell jar games on Sunday between the hours of noon and midnight is hereby authorized. Notwithstanding this provision no authority is granted to conduct bell jar games on the three days set forth in Section 195 of the General Municipal Law on which days the State of New York prohibits the conduct of such names . Attachment # 4 belljar. 112, wp51 ithVocallaw August 4, 1998 5:12pm Section 5 . Control and Supervision. The powers and duties set forth in subdivision 1 of Section 194 of the General Municipal Law shall be exercised on behalf of the Town of Ithaca by the Town Supervisor, the Town Clerk, the Town Building and Zoning Enforcement Officer, and . such other person or persons as the Town may direct by resolution from time to time. Section 6. Summary Application for License . Pursuant to Section 190 of the General Municipal Law, applicants for a license who have obtained an identification number from the New York State Racing and Wagering Board and otherwise qualifying pursuant to said Section 190 may apply for a license on a summary application as authorized in Section 190(3 ) rather than a full application required by Section 190( 1 ) of the General Municipal Law , Section 7 . Mandatory Referendum . In accordance with the provisions of Section 188 (2) of the General Municipal Law and Section 23 ( 1 ) of the Municipal Home Rule Law, this Local Law shall not become, operative or effective unless and until it shall have been approved at the next general election held within the Town of Ithaca by the affirmative vote of a majority of the qualified electors of the Town voting upon the . proposition. Section 8 . Partial Invaliditv. If any part or provision of this Local Law or the application thereof to any person or circumstance be judged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part or provision or application directly involved in the controversy in which such judgment shall have been rendered and shall not affect or impair the validity of the remainder of this local law or the application thereof to other persons or circumstances . Section 9 . Effective Date . This Local Law shall take effect, if approved as set forth above by the electors , on November 15 , 19980 2 CERTIFICATE OF NECESSITY The undersigned, Town Supervisor of the Town of Ithaca, hereby certifies to the necessity for the immediate passage of the local law entitled "A LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA" . Catherine Valentino Supervisor Dated: August 10, 1998 1 Town Assigned Project ID Number Town of Ithaca Environmental Review SNORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART I - PROJECT INFORMATION o be cotnoleted by A olicant or Project Soensor) 1 . Applicant/Sponsor: 2. Project Name: Local Law Electing a Town of Ithaca Town Board I Retirement Incentive . Progr am 3. Precise location (street address, road intersections, prominent landmarks, etc. or provide map) : N/A Tax Parcel Number: 4, is proposed action : NEW? X EXPANSiON ? MOCIFiCA7CNIALTERAT(ON? I 5. Describe project briefly: (include project purpose, present land use. current and future construction plans, and other relevant items) : Enactment of a Local Law electing a retirement incentive program as authorized by Chapter 47 , Laws of 1998 of the State of New York , for the eligible employees of the Town of Ithaca - (Attach secarate sheet(s) it necessar/ to adecuateiv :asc-te the orccosed crciec:.) On aunt of land affected : initially (0-S yrs) Acres (6-10 yrs) _ Acres (> 1a yrs) Acres N/A 7. Now Is land zoned. presently? N/A ` 8. WIII proposed action comply with existing zoning or other existing land use restrictions? YES NO If no, describe conflict briefly: N/A g. WIII proposed action lead to a request for new : Public Road? YES NO X Public Water? YES NO Public Sewer? YES NO X so"assom 10. What is the present land use in the vicinity of the proposed project? Residential Commercial Industrial Agriculture ParklForest/Open Space Other Please Describe: N/A 11 . Does proposed action involve a permit, approval , or funding, now or ultimately from any other governmental agency (Federal, State, Local)? YES NO X if yes, list agency name and permit/approval/ funding : 12 Does any aspect of the proposed action have a currently valid permit or approval ? YES NO X It yes, Ilst agency name and permittapproval. Also, state whether it will require modification. I CER71F THATTHE INFO MATiON PROVIDED ABOVE IS nUETO THE, OF MY KNOWLEDGE D�; tt K1e % n }y plicanvSpon / r e P n 'e « - -- U ^^- ' ^^, Supervisor ( ) �Ignature : o Date : D ' 1,9' ! 6 Rev. 8/92 Attachment # 5 PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town; Use attachments as necessa .) A. Does proposed action exceed any Type I threshold in 6 NYCRR , Part 617. 12 or Town Environmental Local Law? YES NO If yes , coordinate the review process and use the full EAF. B. Will proposed action receive coordinated review as provided fcr unlisted actions in o NYCRR , Pan 61706? YES NO X If no , a necative declaration may be sucerseded by another involved agency,, if any. C . Could proposed action result in any adverse affects associated with the following: (Answers may be handwritten, It legible) C1 . Existing air quality, surface or groundwater quality, noise levels, existing traff;c pattems, solid waste production and disposal , potential for erosion , drainage or flooding problems ? Explain briefly: None anticipated . C2. Aesthetic, agricultural , archaeological, historic, or other natural or cultural resources? Community or neighborhood ctiaractar? Explain briefly : None anticipated . C3. Vegetation or fauna, fis h , shellfish , or wildiifa species , significant habitats, unique natural areas, wetlands, or threatened or endangered species? Explain 'zriefly: None anticipated . C4. The Town's existing plans or goals as offic:aily adopted , or a change in use or intensity of use of land or other natural resources ? Explain briefly: None anticipated . CS. Growth , subsequent ceveicoment, or relat=_d activities likely `c be irtducad by ti^ s prccosed acttcn ? Explain briefly: None anticipated . Ca . Long term , short term , cumulative , or other effacts not iden:ified in C1 - CS ? Explain briefly: Nor_e anticipated . C7. Other imcacs (including Changes in use of wither quantity cr :ype of energy) ? Explain briefly: None anticipated . 0 . Is there , or is there likely tc be , controversy related to potential adverse environmental impacts ? YES NO X if yes, explain briefly: E. Comments of staff X , C3 , other attached. ( Check as applicable . ) PART III - DETEAMINATiON OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions: Fcr aach adverse affect Identified above, determine whether Vs substantial, large, 1mpertan4 or atherwise significant. Each effect should be assessed in connecdcn. with its (a) setting (te. urban or rural) ; (b) probability of occurring; (c) duration; (d) irreversibility; (s) geographic scope; and (f) magnitude. It recassary, add attachments or reference supporting materials. Ensure that explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately addressed. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. Check here if you have determined, based on the information and analysis above and any supporting documentation , that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on attachments as necessary the reasons s cccrting this determination. Town of Ithaca Town Bcaxd Name of Lead Agency PreWarees Signature ( If different from Responsible Officer; DaU A Meih u+ { , SUPLMr Sor Name, Title o sp dole Officer in Lead Agency Signature of Contributing Preparer Date : Signature of Resaonsible Officer in Lead Agenc/ Town of Ithaca Town Board Meeting - August 10, 1998 Agenda Item No. 10 LOCAL LAW NO, 9 FOR THE YEAR 1998 A LOCAL LAW ELECTING A RETIREMENT INCENTWE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1 . The Town of Ithaca hereby elects to provide all its eligible employees with a retirement incentive program authorized by Chapter 41 , Laws of the State of New York of 1997, as amended, including as amended by Chapter 47, Laws of the State of New York of 1998. 19980 Section 2. The commencement date of the retirement incentive program shall be October 2, Section 3. The open period during which eligible employees may retire and receive the additional retirement benefit, shall be 90 days in length, commencing October 2, 1998 and ending December 30, 19980 Section 4. The actuarial present value of the additional retirement benefits payable pursuant to the provisions of this local law shall be paid as one lump sum or in five annual installments. The amount of the annual payment shall be determined by the Actuary of the New York State and Local Employees' Retirement System, and it shall be paid by the' Town of Ithaca for each employee who receives retirement benefits payable under this local law. Section . The Town Clerk is instructed to file a certified copy of this local law with the New York State and Local Employees' Retirement System. Section 6. This act shall take effect upon filing same with the Secretary of State of the State of New York Attachment # 6 CERTIFICATE OF NECESSITY The undersigned, Town Supervisor of the Town of Ithaca, hereby certifies to the necessity for the immediate passage of the local law entitled "A LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47 , LAWS OF 1998 FOR ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA". I/ Catherine Valentino Supervisor Dated: August 10, 1998 71. July 15 , 1998 v Ms . Cathy Valentino _ *e Town of Ithaca Supervisor 126 E . Seneca St . Ithaca , NY 14850 Dear Ms . Valentino : I understand from contacts I have with the Cayuga Trails Club that there is a proposal being considered to establish adult entertainment business zones in the Town of Ithaca . The information I have indicated a possible adult entertainment site could be established in the Shady Corners — Route 13 area . The Finger Lakes Trail Conference is strongly opposed to the establishment of an adult entertainment site at this or any other location near the trail for the following reasons : 1 . The Finger Lakes Trail a long distance ( 560 miles ) hiking trail crosses NY Route 13 at this location . 2 . The 4200 mile North Country National Scenic Trail uses the Finger Lakes Trail in this area on its journey from Crown Point , NY to Lake Sakakawea in North Dakota , 3 , The Finger Lakes / North Country Trail is used by families , youth groups and others that would find very offensive having an adult entertainment business next to the trail . 4 . Because of the significance of both the FLT and the NCT visitors come from all over the US and many foreign countries to hike the trail . We do not believe it is in the best inter sts of the Ithaca community to be known by our trail users as the City with adult entertainment opportunities readily available along to FLT / NCT . I ask you to take our concerns seriously as we attempt in all ways to provide a hiking trail which hikers can feel comfortable , safe and enjoy using . Attachment # 7 - 2 - When there is a public meeting on the proposal to establish adult entertainment areas , I request this letter to be entered into the record of the meeting . Thank you very much . Sincerely , Howard S . Beye , Chair Trail Management Committee xc : Thomas Reimers , Trail Chair., Cayuga Trails Club Betty Lewis , Section Coordinator , FLTC Charles McLellan , President , FLTC William Menke , Manager , North Country NST , National Park Service Robert Papp , Executive Director , North Country Trail Association Uary . ri Q Ma 215. North Cayuga Street Ithaca, New York 14850 607/273=3646 TO: Cathy Valentino C. FROM: Laurel Guy RE: Ithaca Festival DATE: July 16, 1998 .� I respectfully ask that the Town of Ithaca consider funding the Ithaca Festival for the d following reasons : Although there are many other festivals in the area, there is but one Ithaca Festival. It is a unique, one of a kind county-wide celebration seldom found in communities of the same size. There is no other festival in the country that promotes local art and performance in the same way that we do. We provide a environment that makes room for all levels of artistic endeavor. Festival-goers may see a 7 year old performing for the first time with her recorder group, while in the next pavilion there will be a world-renowned dance troup, or someone who has the most amazing voice you ever heard. We provide the community with the opportunity to discover the art that is being made right here in our own backyard, as well as the chance to participate, exchange wares, and to simply celebrate. The Ithaca Festival has been heralded as a best festival by Mid-Atlantic magazine. We were also listed in U. S. News and World Reports' "Great Drives " 1995 directory as one of the top festivals in the country. The Ithaca Festival is the single largest community event in Tompkins County, over 40,000 people attend this celebration each year. Although we attract visitors from the region and beyond, our audience is primarily made up of Tompkins County residents. The Ithaca Festival celebrates the spirit of our community and the artist in all of us . A showcase for over 1,000 musicians, dancers, community groups, school ensembles, playwrights, actors, visual and performance artists, crafters, the Festival also works closely with downtown theaters and performance spaces which helps to build their year-round audiences . The Ithaca Festival provides several long term benefits to the community. It is an annual opportunity for people come together and celebrate all the reasons why we have chosen to live here, providing opportunities to make new friends, reconnect with old friends . There is a residual effect that can be felt for months, sometimes years . People remember special performances, images, and experiences that continue to impact their lives in indefinable ways . On amore tangible level, the Ithaca Festival enhances the economic well-being of our community, and builds a sense of pride and cultural identity within our community, as well as promoting Tompkins County and our local artists outside the immediate area . Thank you for your consideration. RESOLUTION NO. 103 - ADOPTION OF GUIDELINES AND ALLOCATION OF CELEBRATION FUNDS MOVED by Ms . Blanchard , seconded by Mr . Koplinka - l.oehr. WHEREAS , the sum of 515 , 500 was allocated in the 1998 budget to assist municipalities and community organizations with the cost of local celebrations . and WHEREAS, there is a need for the County Board to establish guidelines for the distribution of such funds, and WHEREAS, the Special Committee on Arts, Culture, and Tourism has reviewed and analyzed the many celebrations that occur in the County annually or for specific anniversaries , now therefore be it RESOLVED, on recommendation of the Arts . Culture, and Tourism Committee, That the following guidelines be adopted by the County Board for distribution of celebration funds : 1 . Funds shall be distributed to all Towns and the City of Ithaca on a per capita basis . 2 . The allocation shall be $0 . 15 per capita, based on the 1990 United States Census ( see below ) . 3 . The celebration grants that were approved at the Board meeting of April 15 , 1998 shall be subtracted from this allocation, but will not take the balance below zero . 4 . Each Town Board and the Ithaca City Council shall select and designate one or more celebrations in its municipality for receipt of such funds . 5 . Each municipality shall show that there is an equal match of resources in funds or in - kind expenses . The municipality or the designated celebration shall apply for these funds from the relevant committee of the Board of Representatives and is subject to approval by the full Board of Representatives . 6 . Anniversary celebrations shall be eligible for a bonus of $ 500 , and funds for any eligible anniversary that causes the budget to be exceeded shall be drawn from the Contingency Fund . RESOLVED , further, That these guidelines shall be distributed in writing to each Town Supervisor and the City Mayor by the Chair of the Board of Representatives . Municipality Population Allocation Caroline 31044 S 456 . 60 Danby 21858 428 . 70 Dryden 139251 19987 . 65 Enfield 39054 458 . 10 Groton 51483 823 . 45 Ithaca City 29 , 541 41431 . 15 Ithaca Town 17 , 797 2 , 669 . 55 Lansing 99296 1 , 394 .40 Newfield 47867 730 .05 Ulysses 4, 906 735 . 90 SEQR ACTION : TYPE II-20 STATE OF NEW YORK ) ) ss : COUNTY OF TOMPKINS ) I hereby certify that the foregoing is a true and correct transcript of a resolution adopted by the Tompkins Counn- Board of Representatives on the 19th day of May , 1998 . IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the said Board at Ithaca. New York, this 20th day of May, 1998 . � � . Clerk Tompkins Counn- Boar1 . , f Rcpresentatives AgEi�ta3 R Rot F19 Cayuga Trails Club , Inc . JUL 2 P .O . Box 754 Ithaca , New York 14851 - 0754 3C Wildflower Drive , Ithaca , NY 14850 TOWN OF ITHACA July 18 , 1998 Ms . Cathy Valentino Town of Ithaca Supervisor 126 E . Seneca Street Ithaca , NY 14850 w- Dear Ms . Valentino : I am writing this letter to express my opposition to changing zoning east of Robert Treman State Park to allow adult entertainment businesses . The Finger Lakes Trail leaves the park at Shady Corners and passes east along Cayuga Inlet , through the Cornell Plantation ' s Babcock Preserve , through the Finger Lakes Land Trust ' s Sweedler Preserve , and continues eastward to the Catskill Mountains . The western end of the trail is in Allegany State Park . The section of trail between Robert Treman State Park and Town Line Road is very popular for hiking , a family-oriented activity . The entire Finger Lakes Trail is 555 miles long passing across the Southern Tier of New York State . I have hiked over 350 miles of it and have not seen adult entertainment businesses anywhere else . I believe it would be very sad and embarrasing to have the only adult entertainment business near the Finger Lakes Trail in the Town of Ithaca . Sincerely yours , \7 Thomas J . Reimers Trails chairman and newsletter editor xc : John Andersson President Agenda , Nextel Communications 3500 Winton Place, Suite 1 , Rochester, NY 14623 716 350-2000 FA� 3 - f 7 �1 N MG_= - .5a July 27, 1998 Joan Lent Noteboom , Clerk ' Town of Ithaca 126 East Seneca Street dqj - = a Ithaca, New York 14850 y ° . 5 Dear Ms. Noteboom : "1 This is to notify your municipality that Nextel Communications is filing an application fora Special Use Permit with the Town of Dryden to share an existing communications site located 1 , 800 feet west of the south end of Walker Road , Dryden . Sincerely, Michael Geddes ; `. Agent for Nextel i 'J al .a ,f i y +.i '1 f Gay � �9d d� ed New I am writing to invite you , your Town or Village Board members and your municipal officials to be our guests at the first annual meeting of the Cayuga Lake Watershed Network . The annual meeting and 1998 Lake Festival will be held from 10 : 00 a . m . to 1 : 00 p . m . at Goose Watch Winery on Route 89 in Romulus , Seneca County . Please join us for music and clowns , petting zoo , wine tasting and grape juice , milk , ice cream and lunch , and a great view of Cayuga Lake and the watershed . We would like to recognize all state and local officials at the start of the annual meeting which begins . at 10 : 30 a . m . And we hope your town or village will join with the 40 municipalities in the watershed and become members of the Network . A brochure describing the Network and a membership form are enclosed . If you are planning on attending the meeting please call one of the people listed below . I look forward to seeing you on August 15 by the lake . Sincerely ,, 45 Z�4 -d - -- John S . Fessenden Chairman , Cayuga Lake Watershed Network Cayuga County Dairy Farmer Seneca County Jo Merrill 315 - 549 - 8854 days , 315 - 549 - 7034 even . Mary Catt 315 - 549 - 8773 Tompkins County Cayuga Nature Center 607 - 273 - 6260 Cayuga County Cooperative Extension , Tim Pezzolesi 315 - 255 - 1183. Cayuga Lake Watershed Network • P. O . Box 114 • Jacksonville, NY 148 .54-0114 Phone : 607-273 -6260 FAY : 607 -273 - 1719 vvr vvr av i a . tv rnn oV I do/9 0 .701 ; GllY YL.AlViV11VG � QOl CPO -r. i August 5, 1998 C . Catherine Valenti rio . Supervisor, Towr of Ithaca 126 East Seneca Street t . Ithaca, New York 14850 } Dear Cathy: After considerabi thought, I have come to the conclusion that it is in the Town`s and my best interest to resign from the Town of Ithaca Conservation Board My position with the ity of Ithaca and my parental responsibilities do not allow me additional time to pursue outside interests. I have enjoyed s rving on the CB and the ERC immensely. However, given my current responsi ilities, l am unable to give the Board the time it requires to serve effectively, I look forward to orking with the Town on future projects and hope to remain an active and aware Town resident. Should my situation change I would appreciate being considered to serve on the Conservation Board at that time_ Sincerely, oAnn Cornish CC: Jonathan Kanter ms ��- Sue Ritter Post it' Fax N� 7671 °� 1 / oegeS� CC oat To Franl 1 W CL Om It F44M 1010 coP84 I=D Agenda # 69 STATE OF NEW YORK- DEPARTMENT OF TRAS TATI TRAFFIC AND SAFETY DIVISIONS i � I STUDY NO.: 3980235 ' ~ °. = ; " NOTICE OF ORDER FILE : 50 M1 96 TROOP: C i~ THE DEPARTMENT OF TRANSPORTATION HAS FILED AN ORDER WITH THE SECRETARY OF STATE WHEREBY : SECTION 1050 . 12 SUBDIVISION (h ) PARAGRAPH OF THE DEPARTMENT'S REGULATIONS IS QADDED ® AMENDED to read as follows: ❑ REPEALED (h ) 45 MPH on Route 96 , SH616 between RM 3000t (northerly Ithaca city line ) and RM 3014t ( 1001 feet north of Hayts Road ) , a distance of 1 . 4t miles . The above order will be effective upon the installation, modification or removal of a necessary traffic control device (s) required by and conforming to the State Manual of Uniform r is Control Devi s. 7 / 27 / 98 r Regional Traffic Engineer II APPROVED BY : ^" (DATE) (SIGNATURE) (TITLE) DESCRIPTION : Order extends 45 MPH speed limit northerly for 0 . 5 miles to Hayts Road . COUNTY : Tompkins LOCALITY : Town of Ithaca OTHER RELATED ACTIONS ® NONE ❑ ( identify) cc: ❑ CITY ( Ithaca ) ❑ POLICE DEPARTMENT ❑ VILLAGE ❑ SHERIFF ❑ REGION 3 TRAFFIC ENGINEER Am F09 TOWN (3 STATE POLICE ® OTHER Cortland / Tompkins Residency ❑ COUNTY SUPT. ❑ PERMITTEE (Specify ) BAS : RTM : jkh TE 3e ) 8180 ) 1 STATE OF NEW YORK— DEPARTMENT OF TRANSPORTATION TRAFFIC AND SAFETY DIVISION STUDY NO.: 3980234 NOTICE OF ORDER FILE: 50 . 12-79 TROOP: C T EPARTMENT OF TRANSPORTATION HAS FILED AN ORDER WITH THE SECRETARY OF STATE WHEREBY : SECTION 1050 . 12 SUBDIVISION ( s ) PARAGRAPH OF THE DEPARTMENT'S REGULATIONS IS QADDED [] AMENDED to read as follows: ❑ REPEALED ( s ) 30 MPH on Route 79 , SH 1001 , between RM 3000 ± (westerly Ithaca city line ) and RM 3001 . 6 ± ( 0 . 2t mile west of Ithaca city line ) , a distance of 0 . 2 ± miles . above order will be effective upon the ' lation, modification or removal of the necessary traffic control device (s) required by and conforming to the State Manual of Uniform is Control Devices. 7 / 27 / 98 APPROVED BY: z / ' Regional Traffic Engineer II (DATE) (SIGNATURE) ( (TITLE) DESCRIPTION : Order extends 30 MPH city speed limit for 0 . 2 miles in the Town of Ithaca . COUNTY : Tompkins LOCALITY : Town of Ithaca OTHER RELATED ACTIONS ® NONE ❑ ( Identify ) ® CITY ( Ithaca ) ❑ POLICE DEPARTMENT ❑ VILLAGE ❑ SHERIFF ® REGION 3 TRAFFIC ENGINEER ® TOWN ® STATE POLICE ® OTHER Cortland /Tompkins Residency ❑ COUNTY SUPT. ❑ PERMITTEE ( Specify ) BAS : RTM : jkh TE 3e + 9l'80 ) 1 0 Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY ART 1 - PROJECT INFORMATION To be completed by Applicant or Project Sponsor) 1. Applicant/Sponsor 2. Project Name Town of Ithaca, Highway Superintendent Highway and Parks Storage Building 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map:) Town of Ithaca Highway and Parks Facility, 106 Seven Mile Drive, Ithaca, New York Tax Parcel Number: 33 . =2-6. 1 4. Is proposed action: NEW? EXPANSION? X MODIFICATION/ALTERATION? (Amendment of Ordinance) 5. Describe project briefly: (Include project purpose, present land use, current and future construction plans, and other relevant items): Construction of a 40' X 96' (3 ,840 sq-ft) Storage building to the North of the existing Highway garage. Building to be a wooden pole frame structure with painted steel siding and roof. The South Wall of the structure NMU be open Purpose of the building is for storage of equipment and trucks which are currently stored outside. (Attach separate sheet(s) if necessary to adequately describe the proposed project. ) 6. Amount of land affected: itially 0-Mvrs) 1 Acres (6= 10vrs) (> 10 vrs) Acres . How is land zoned presently? R30 8. Will proposed action comply with existing zoning or other existing land use restrictions? Yes_X_ NO If no, describe conflict briefly: 9. Will proposed action lead to a request for new: Public Road? YES NO X Public Water? YES NO X Public Sewer? YES NO X 10. What is the present land use in the vicinity of the proposed project? Residential X. Commercial X. Industrial Agriculture _X Park/Forest/Open Space Other Please Describe: 11. Does proposed action involve a permit, approval, or funding, now or ultimately from anv other governmental agency (Federal, State, Local?) YES NO_X If yes, list agency name and permit/approval/funding: 12. Does any aspect of the proposed action have a currently valid permit or approval? YES NO_X If yes, list agency name and permit/approval. Also, state whether it will require modification. I CERTIFY THAT THE INFORINIATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Tvpe) : Fred Noteboom. Hiehwav Superintendent. Town of Ithaca Signature and Date: �"S Attachment # 8 PART it - ENVIRONMENTAL ASSESSMENT (To be completed by the Town; Use attachments as necessary) A. Does proposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? YES NO X If ves. coordinate the review process and use the full EAF. B. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any. C. Could proposed action result in any adverse effects associated with the following: ( Answers may be handwritten, if legible) C1. Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems? Explain briefly: No major impact anticipated. Runoff will increase slightly due to new impervious roof over existing gravel parking area C2 Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or neighborhood character? Explain briefly. None anticipated C3 Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly. None anticipated C4 The Town' s existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly. None anticipated CS Growth, subsequent development, or related activities likely to be induced by the proposed action ? Explain briefly: None anticipated C6 Long tern, short term, cumulative, or other effects not identified in C1-05? Explain briefly: None anticipated C7 Other impacts (including changes in use of either quantity or type of energy) Explain briefly: None anticipated D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain brieflv: See Attached. E. Comments of staff CB other attached. (Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE ( To be completed by the Town of Ithaca) Instructions : For each adverse effect identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting(i.e. urban or Waal); (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope, and (f) magnitude. If necessary, add attachments or reference supporting material. Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. X Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adver:7zreparer' s pacts AND provide on Attachments as necessary the reasons supporting this determination. kTown of Ithaca Town Board N of Lead Aeencv Signature(If different from Responsible fficer) Da,o , h Kiev% O-Qp % Ay Cmatherine Aenfino, ,Sjuveivvisor Nam ^ t/it�lz of Ids onsibl Ofticer In Lead Agency Signature of Contributing Preparer / / 1 �L / +c � DATE : f,(,�.�.u.L� 10 J `7 1 � S n lure of Res onsilSle btHcer in Lead Aeencv ' O N O I I so ❑ 22 I I I 1 a ' t t I I co rw tb scA�E �ea �cr nnE 47A 7F-• ^ice rO�Z RFY�(S r n ti MNS•• TOWN OF ITHACA V F ®1 O / < N � HIGHWAY/PARKS SITE PLAN O r FKE• DISPOSITION OF MINUTE TAPES ATE OF NUMBER DATE BOARD TYPE OF BOARD OF MINUTES DISPOSITION MEETING MEETING TAPES APPROVED DATE OF TAPES 11/19/96 PLANNING BOARD 2 12/17196 4/17/97 12/3/96 PLANNING BOARD 2 12/17/96 4/17/'97 12/17/96 PLANNING BOARD 2 1 /7197 517197 18197 PLANNING BOARD 1 121/97. 521 /97 121197 PLANNING BOARD 1 2/18197 6/18/97 6097 PLANNING BOARD 1 6117/97 10/17197 6/17/97 PLANNING BOARD 3 7/1/97 1111/97 711 /98 PLANNING BOARD 2 7/15197 11 /15/97 7/15/97 PLANNING BOARD 3 8/5/97 12/5/97 8/5197 PLANNING BOARD 3 8/19/97 12/19/97 8/19/97 PLANNING BOARD 2 92/97 12!98 92/97 PLANNING BOARD 2 10f7/97 28/98 9/16/97 PLANNING BOARD 2 10/7/97 2(7/98 10/7/97 PLANNING BOARD 3 12/16/97 4/16198 1021197 PLANNING BOARD 2 12/16/97 4/16/98 11 /18/97 PLANNING BOARD 3 12/16/97 4/16/'98 12/16/97 PLANNING BOARD 2 2098 6/3/98 116/98 PLANNING BOARD 3 2/17/98 6/17/98 120198 PLANNING BOARD 2 3098 7098 2/3/98 PLANNING BOARD 2 3/17/98 7/17/'98 2/17198 PLANNING BOARD 2 47198 817198 62/97 SPECIAL TOWN BOARD 1 7!7197 1117/97 6/9/97 TOWN BOARD 3 78/97 1117/97 7!7/97 TOWN BOARD 3 8/11 /97 12/11/97 7/31 /97 SPECIAL TOWN BOARD 1 8/11/97 12/11/97 8/11/97 TOWN BOARD 3 9/8/97 1/8/'98 9/8/97 TOWN BOARD 4 102/97 21'1198 102/97 TOWN BOARD 5 11/6/97 3/6/98 1116197 TOWN BOARD 4 12/8197 4/8198 12/8197 TOWN BOARD 4 12/31197 430/98 12/31/97 YEAR END TOWN BOARD 2 2/9198 6/9/98 1/12/98 , TOWN BOARD 3 2/9/98 619/98 126198 SPECIAL TOWN BOARD 2 3/9198 7/9/98 2/9/98 TOWN BOARD 2 3/9198 7/9/98 6/11 /97 ZONING BOARD OF APPEALS 2 625197 1025/97 7/9/97 ZONING BOARD OF APPEALS 2 9/16/97 1 /16/98 8/13/97 ZONING BOARD OF APPEALS 2 9/16/97 1 /16/98 9/10197 ZONING BOARD OF APPEALS 1 1018/97 2/8/98 10/8197 ZONING BOARD OF APPEALS 2 1 /15198 5/15/98 11 /12/97 ZONING BOARD OF APPEALS 1 1 /15/98 5/15/98 1 /14/98 ZONING BOARD OF APPEALS 2 2/11/98 6/11 /98 2/11/98 ZONING BOARD OF APPEALS 1 3/11/98 7/11 /98 3/6/97 CONSERVATION BOARD 2 7/17/97 11 /17/97 4/3/97 CONSERVATION BOARD 2 7/17197 11 /17/97 5/1 /97 CONSERVATION BOARD 1 6/5/97 10/5197 5115/97 CONSERVATION BOARD 2 7/17/97 11/17197 6/5/97 CONSERVATION BOARD 2 7/17/97 11 /17197 7/17/97 CONSERVATION BOARD 2 102/97 22/98 8/7/97 CONSERVATION BOARD 2 102/97 22/98 9/4/97 CONSERVATION BOARD 2 102/97 22/98 Attachment # 9 Outdated Records Disposition List Records Disposed of: Location : Human Resources Department Record Disp, Total Record Description Date Date Quantity Personnel Committee . . 12/87 12/93 Personnel Committee 10/89 10/95 Holiday lists & benefits info 8/82 8/88 Planner II Resumes 8/94 8/97 Car fringe letters 1991 1991 11 /97 Car fringe letters 1990 1990 11 /96 Car fringe letters 1989 1989 11 /95 Car fringe letters 1988 1988 11 /94 Board members personnel memos etc. 1990 1 /96 Smoking Policy Information 4/90 4/96 Temporary Planning Aide app . 11 /90 11 /96 Personnel Committee 12190 12/96 Personnel Manual -Original & Revised 1290 12196 Personnel Committee 12/91 12/97 Salary Information - 1992 12/92 1 /98 Engineer Technician 6/95 6/98 Work Study Schedule/corres 7/95 7/98 . 5 cu . ft. 7/15/98 Sheet 1 . . . . _ .. ..... ..... .. I . ._. ._ . .. ..._ . _. _. .. .. Disposition of Reciistered Bond Certificates 1983 Public Improvement 1978 Sewer and Water._ 1959 Northeast Water District 1954 East State Street Bond Certificates Serial Bond Certificates Bond Certificates Extention Bond Certificates (blue) (brown) (green) (orange) 153-317, 319-3231 327 ' 10-750 84-911 100-115 332, 365-388 336-350. 135, 140, 145, 150, 155 (brown) 131 -1340 136-1391 141 -144, 146 1490 151 -154 i Dis osition of Register d Bonds 1986 Registered Bonds 1989 Registered Bonds 1987 ( 1 -23) 1990 ( 1 -130 274-275) 1988 (24-46) 1991 ( 15-28) '• 1989 (47-71 ) 1992 (29-42) 1990 (93-95, 582-587) 1993 (283-284) 1991 ( 101 - 1219528) 1994 (57-70) 1992 ( 132-1460 537) 1995 (7144) . 1993 ( 1631 166-1739 529, 534, 553) 1994 088A97, 572-576, 638) -. _ . ... . ... _.. . ... . . .. .. .. . . ... _. _ . . .. . .. _.. _. .._._ ._.. ....... __.. _ . . ._ _ . _.. . ._ . .._.. _. _ _ . . . , M �' N Sheet 1 ........ _._ . .. ..... - ._..._._ . _._ .. _._ _ ._ . . . . . _ .. ... . . .. .. ._... ................ DISPOSITION BONDAGE COUPONS 1983 Public Improvement 1976 Sewer and Water 1973 Industrial Development 1962 Renwick Heights Sewer 1954 East State Street Bond Coupons Serial Bond Coupons Bond Coupons District Coupons Extention Bond Coupons 8 (76-869120) 19 (366) (green coupons) 5243 ( 111 -130) (orange coupons) 9 ( 35-86, 92-121 ) 22 (333) 48 ( 1 -200) 5445 ( 116-130) 69 ( 135, 150, 155, 160) 23 (207-2241 243-3861 1041 (44-863 92- 121 ) 389-394) 56-57 ( 121 -130) 70 ( 1359 1500 1556 160) 12-13 (52-86, 92-121 ) 24 (243-3861 389-394) (orange coupons) 5849 ( 126-130) 7145 ( 1500 155, 160) 25-27 (243-271 , 274-3861 1445 (60-86, 92-121 ) 389-394) 48-49 ( 1 -200) 77 ( 155, 160) 28 (261 -2711 274-386, 16-17 (68-86, 92-121 ) 389-394 ) 29 (261 -271 , 274-3860 26 ( 120) 391 -394) (brown coupons) 3042 (279-3176 319-3239 69 ( 131 -1349 146-149, 151 - 27 ( 10.8-121 ) 327-386, 391 -394 ) 1546156-159) 70 ( 131 -134, 146-149, 151 - l 28 ( 116-120) 40 (386) 1549156-159) 71-75 ( 146A491151 -1541 156; 41 (365-386, 391 -394 ) 159) 4243 (379-386, 391 -394) 77 ( 151 -154, 156-159) 1959 Northeast Water District; Bond Coupons ` Bold & Italic Numbers - Red Numbers Numbers ( ) - Coupon Numbers _.._ ........................ ....... ._._........ ----•-_... 58-59 (341 -350) - - ....... ....... AGENDA # 29a TOWN C L E R K S MO NT H L Y R E P O R T TOWN OF ITHACA , NEW YORK JULY , 1998 TO THE SUPERVISOR : PAGE 1 Pursuant to Section 27 , Subd I of the Town Law , I hereby make the following statement of all fees and moneys received by me in connection with my office during the month stated above , excepting only such fees and moneys the application and payment of which are otherwise provided for by law ; 1998 SPORTING LICENSES 1 . 00 1999 SPORTING LICENSES 12 MARRIAGE LICENSES NO . 98026 TO 98037 105 . 00 AGRICULTURE REPORT COPY AERIAL PHOTOS 4 MISC . COPIES 131 . 25 COMPREHENSIVE PLAN 1 ENVIRONMENTAL REVIEW 1 . 00 3 MARRIAGE TRANSCRIPT 30 . 00 _ NOISE ORDINANCE RETURNED CIiECK — CLERK RETURNED CHECK—TAXES 2 RETURNED CHECK— W&S 22 . 00 OPEN SPACE REPORT POSTAGE . SIGN ORDINANCE SUBDIVISION REGULATIONS 11 TAX SEARCH 55900 WATER & SEWER SEARCH 1 ZONING ORDINANCE 8050 A1255 TOTAL TOWN CLERK FEES 353 , 75 A1555 69 DOG ENUMERATION @ $ 1 . 00 69 . 00 A1556 SPCA CONTRACT 322 . 28 A1557 1 SPCA IMPOUND FEES 50 , 00 A2530 GAMES OF CHANCE LICENSES BINGO LICENSES BINGO FEES 43080 A2540 TOTAL A2540 43s80 A2544 69 DOG LICENSES@ $ 2 . 00 138000 Paid to Supervisor for General Fund 976 . 83 Paid to NYS DEC for 1998 Sporting Licenses 34 . 00 Paid to County , Treasurer for Dog Licenses 102 . 22 Paid to Ag & Markets for Dog Licenses 27 . 00 Paid to NYS Health Department for Marriage Licenses 135 . 00 Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total Disbursements 11275 . 05 AUGUST 3 , 1998 � `� f'ti' ' tom`" , SUPERVISOR STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA JOAN LENT NOTEBOOK, being duly sworn , says that she is the Clerk of the TOWN Of ITIIACA that the foregoing is a full and true statement of all Fees and Moneys received by her during the mouth above stated , excepting only such Pees the application and payment of which are otherwise provided for by law . , ►L Subscribed and sworn to before me thisr .. . '/ �lr .{;cr ,.� Mary J. Saxton ?✓ Town Clerk q day of 1 19 J�lNotary Public, State of New York Registration A01SA5044003 Qualified in Tioga County all Notar ub clCounci man ission Expires Attachment 410 JOAN LENT NOTEBOOM Mary J . Saxton , Deputy Town Clerk Town Clerk/Receiver of Taxes o�� of ITS Deborah A. Kelley, Deputy Town Clerk F Town of Ithaca 126 E . Seneca Street 411P .10 Ithaca, NY 14850 (607) 273- 1721 , Fax (607) 273-5854 Agenda Item No , 29 (a) Town Clerk's Monthly Report Presented : Town Board Meeting - August 10 , 1998 Town Clerk: On July 29, the Town Clerk attended the Tompkins County Town Clerk's monthly meeting . A representative from the Cooperative Extension presented information regarding the "Year 2000" computer program changes. The Clerk's were asked to compile questions and potential problems about this issue to the Cooperative Extension , The Cooperative Extension is hoping to help many municipalities throughout the County address the "Year 2000" . They also have an extensive video collection which can be borrowed by municipalities . The videos cover topics such as budgeting , finance , and duties/responsibilities of municipal officials . The Deputy Town Clerk' s worked extensively on a Freedom of Information Request submitted by Richard DePaolo regarding the Cornell University Lake Source Cooling Project . Mr. DePaola spent two days in the office reviewing the files and requesting copies of minute tapes and documents . The total charges for the copies Mr. DePaolo received was $ 126 . 80 . Employee evaluations were completed , and employees were informed about their projected salaries for the year 1999 . Tentative budget numbers are being prepared for presentation to the Fiscal Officer and Town Board . Records Manaaement: The Records Management Advisory Board met on July 28 , The Board discussed the Records Technician position and the upcoming interviews to be held August 5 . We hope to have the position filled and have the successful candidate begin work the first week of September. The Board reviewed the draft Records Management Electronic Media Systems Use Policy and User Agreement . Suggestions for revisions were made and will be incorporated for further review at the next meeting . The draft policy was prepared using a model from the City of Buffalo . A report was given on progress of the records inventory. The Records Management Officer reported the inventory is going . much slower than anticipated . A new time frame for its completion will need to be addressed to coincide with the move to the new Town Hall . Town Clerk/ Receiver of Taxes Monthly Report = Presented 8/10/98 Page 2 . During the inventory process it will be necessary to review the records and files of the former Town Justices' . There are approximately 30 cubic feet of records in the basement which need to again be reviewed for disposition . The Records Management Officer will conduct the inventory, and request disposition of those records which meet the necessary requirements from the State of New York Unified Court System , Tax Collection : Information has been received regarding the STAR Program and the Taxpayer's Bill of Rights enacted by the State Legislature . The legislation mandates that, "a duplicate bill could not be used in lieu of a receipt" . This means it would not be acceptable to send duplicate tax bills , instead of receipts, to persons who pay taxes through escrow accounts. For the Town of Ithaca , this will mean that we will have to send a receipt to both the property owner and the escrow agent. This will double the postage costs for those properties with an. escrow agent. Previously we have sent the receipt to the mortgage lender who forwards them to the property owner with their receipt and statement of the escrow account. The law requires that the property owner receive a full statement of the taxes paid with a breakdown of all amounts due on the receipt. It will be necessary for Tompkins County to reformat and design the tax bill to comply with this new legislation . It is expected that the County will pass the cost of designing and printing this new bill onto use The Town received $3,262 . 38 from the State of New York Office of Real Property Services to offset the additional cost of the postage and printing for the tax collection year 1999. This revenue will not be received in future years. Respectfully submitted , Joan Lent Noteboom Town Clerk/Receiver of Taxes Sheet2 Town Clerk Fees 1998 Monthly Reports Town Clerk Fees Dog Enumeration SPCA Contract Dog Impound Fees Bingo Dog License Apport. Totals At 255 A1555 A1556 A1557 A2540 A2544 January $ 118.75 $ 98.00 $ 450.35 $ - $ - $ 196.00 $ 863. 10 February $ 208.65 $ 72 .00 $ 327.30 $ 50.00 $ 8. 03 $ 144.00 $ 809 .98 March $ 178. 80 $ 103.00 $ 560.98 $ 30.00 $ 63. 09 $ 206. 00 $ 11141 . 87 April $ 104.75 $ 70.00 $ 355.48 $ 50. 00 $ 213.37 $ 140. 00 $ 933.60 May $ 291 .40 $ 78.00 $ 371 .80 $ 100.00 $ 16. 16 $ 156.00 $ 11013136 June $ 251 .30 $ 86.00 $ 491 . 15 $ 20.00 $ 6. 50 $ 172 .00 $ 1 ,026. 95 July $ 353.75 $ 69 .00 $ 322 .28 $ 50. 00 $ 43. 80 $ 138.00 $ 976.83 August September October November December Year to Date $ 11507.40 $ 576. 00 $ 2 ,879.34 $ 300.00 $ 350. 95 $ 1 , 152.00 $ - 6,765. 69 Page 1 � � q Agenda Item #,29b 1-11GHWAY DEPARTMENT'S MONTHLY REPORT, JULY 1998 TOWN OF ITHACA TOWN BOARD MEETING, AUGUST 13, 1998 HigThrvvav Su erintendent' s Tompkins County has put together the preliminary plans for the reconstruction of Warren Road . Ward Hungerford is going to be at the August 10,1998, meeting to review and answer any questions the Town Board may have concerning this project. The plan . for Warren Road includes paved shoulders to address pedestrian and bicyclist concerns . This means that the water and sewer lines would then be paved over. There are a number of problems with both the water and sever lines along this road . They are quite shallow and cross each other in a number of spots . We have experienced a large number of water breaks on this line . When it is paved over, the water repairs will be more costly and time consuming. I feel this is the time to consider changing these lines. The Renwick Drive bridge construction has been slated for 1999 . The corporation line between the Village of Cayuga Heights and the Town of Ithaca is the middle of the stream. The Village is responsible for the approach work on the Village side of the bridge . A Meeting was held between John Lampman, Tompkins County; LaBella Engineers, who will be doing the design work; Brent Cross, Village of Cavuga Heights, and myself. We discussed various issues including the aesthetics of the area and pedestrian crossings . Jolm Lampman wondered if there would be any objections from the Village or the Town if the County put a culvert in there instead of a bridge. This would relieve the County of any further maintenance because it would no longer be a bridge . There are a number of issues that may need to be discussed such as: the historical value of the bridge, does the Town want to take over maintenance for the culvert, etc . Deputy Highway Superintendent's This month we worked 1,090 hours of time on the Eastwood Commons project. This project is nearing the end. In August, we will continue by paving the roads . We spent 250 hours of . time putting in underground drainage on Honness Lane . This project will continue in August also. The work crews starting preparing for surface treating in July. This took 169 hours of time. An additional 164 hours of time were spent on General Repair work. There were two water breaks during July . One break was on Warren Road and one on Strawberry Hill Road . These, along with other miscellaneous water maintenance Attachment 411 Agenda Item #29b projects, took 112 hours . Of this time, 42 hours were overtime hours. We worked 2 hours of time on repairing a sewer valve box in July . Other projects worked on in July include vehicle maintenance, which took 209 hours of time, and sign maintenance, which took 48 hours of time . Parks Nlaintenance Manager' s Park and trail mowing required 108 hours as drier weather towards 'the end of the month slowed down the lawns . Our Summer Youth Worker, James Robinson, started on July 7, 1998, hired through the Job Training Partnership Act Program. He is assisting in all aspects of park and trail maintenance . Shrub and trail trimming was started . So far a total of 123 hours has been spent. We are getting an earlier start on this task this season than in most prior years. In advance of surface treating, we created some additional parking area at the base of Juniper Drive, at the entrance to South Hill Trail. As part of this project, several drainage problems were corrected as well. This work required 105 hours of time . RoutuZe Maintenance tasks, totaling 192 hours, completed our work for July. August Projects 1 . Surface treating roads, trails, and trail parking areas. 2. Continue work on Eastwood Commons and begin landscape restoration. 3 . Continue work on Honness Lane, 4 . Road side / park and trail mowing. 5 . Continue regular grounds maintenance. 6 . Finish shrub and trail trimming. 7. Install remaining historical markers . 8 . Seal asphalt sidewalks . 29c Town Engineer's Report for 8/10/98 Town Board Meeting DEVELOPMENT REVIEW Sanctuary Drive Monitoring of drainage and sediment control measures continues. Will be coordinating with Highway Superintendent to have developer clean road ditches and restore disturbed areas during the fall of 1998. Ithaca College Construction of the HSHP and the Music Center building improvements continue to be monitored for stormwater management impacts. The restoration grading plan for the excavation spoil area has been prepared and reviewed as part of the recreation center site plan review. Final construction plans for the fill area will be submitted and reviewed by the Town Engineer prior to issuance of a building permit for the Recreation Center. Ithacare Court Street Companies, the General Contractor, is nearing completion of site construction. Phase II erosion and sediment control improvements are being maintained Final site restoration is scheduled for late summer early fall. Mecklenburg Heights Final site design has been reviewed and is acceptable to the ToNvn Engineer. Construction will be coordinated with the City of Ithaca and State DOT to ensure that down stream drainage systems will not be adversely effected. Water supply improvements have been designed and the Town Engineer is preparing constriction documents for Mecklenburg Road watermain which gill serve the project site and several other properties in the Town. The plan includes a connection to the City of Ithaca watermain near the intersection of Hector Street and Warren Place. This will reinforce the water supply to City parcels that are served from the Town's Tmmansburg Road tank zone. and serve as a backup line to the Trumansburg Road water main. Sterling House and Cottage, Trumansburg Road at Bundy Road The Town engineer has reviewed the final site plans and engineering details for the proposed adult care facilities to be located on a portion of the Perry Farm (Shalebrook Subdivision). The project is incorporating a storm water management system including a detention basin to control runoff from the project site. The proposed project also includes construction of water and sewer system improvements. A construction start is pending but no schedule has been submitted by the developer. EARTH FILL PERMITS Five Mile Drive, Immaculate Conception Restoration work is proceeding as material moisture conditions have permitted The contractor plans on completing grading by the end of August and will then seed the site. Attachment X612 PAGE 2 WATER PROJECTS The water tank painting contract has been completed and all tanks will be back on line by August 10th. The Town Engineer is continuing to vvvork with the City Engineer and SCLIWC member municipal engineers on the engineering evaluation to include the entire water infrastructure for the area. The City and SCLIWC are evaluating water supply options for the City. i The Town Engineer has completed the design and engineer' s estimate for an 8" watermain improvement on Mecklenburg road which will be installed in cooperation with the Mecklenburg Heights development. Bid documents have been prepared for the project. The Developer has been waiting for the resolution of the legal challenge to the project, and will not commit funds until the project is cleared to begin construction. STORMWATER Development of the Townwide watershed evaluation is continuing. Base maps were developed utilizing the digital planimetric map. Processing of the field data and development of the watershed model for the Northeast Ithaca area is underway. The model will result in recommendations for drainage improvements that will be incorporated into the 1998 work plan. A preliminary evaluation of the data and watershed analysis indicates that infrastructure improvements for stormwater management will be primarily capacity improvements for the existing road drainage system. Some stormwater detention may be recommended prior to additional development of the area. The Town Engineer is evaluating the large undeveloped parcels in the area for potential stormwater management facility sites. TOWNHALL The schematic design process for the renovation of the Tioga Street Post office is complete, and final design has started. The boundary survey has been completed, and conditions of the offer were released by the Town Board at the July meeting. The Town Engineer is coordinating with the Post Office's architect to develop a construction schedule. Staff will be coordinating the historic preservation review with the City of Ithaca and SHPO. ClRMEXGRIEPM808.REP Agenda Item # 29 (d) Planning Director's Report for August 10 , 1998 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board, Tuly 7, 1998 Meeting: Moratorium Extension, Adult Entertainment Businesses: The Planning Boardissued an affirmative recommendation to the Town Board regarding an amendment to Local Law No. l of the year 1998 Providing For a Moratc ;ium for the Establishment of Adult Entertainment Businesses for a Period of Ninety (90) Days, said amendment proposed to . extend the moratorium for . an additional seventy-five (75) days. Sign Variance, Cayuga Professional Center, Dates Drive: The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance for a proposed directional sign for the Cayuga Professional Center, said sign to be located on . Dates Drive on Town of Ithaca Tax Parcel No . 24-3-2. 1 , owned by Cayuga Medical Center, Residence District R-30 . Continuation of Cornell University Food Composting Operation, 751 Dryden Road: The Planning Board granted Special Approval as required by Local Law No. 14 of 1995, for the continued operation of a food compost processing operation that consists of mixing bedding/sawdust and manure with food waste at the existing Farm Service Complex, located at 751 Dryden Road, on a portion of Town of Ithaca Tax Parcel No . 64-1 - 1 , consisting of + / -50 acres, Special Land Use District (SLUD) No . 9 . Cornell FingerLakes Credit Union, Ellis Hollow Road: The Planning Board granted Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed construction of a 4,920 + / - square foot, one-story credit union (bank) building, located adjacent to East Hill Plaza at the intersection of Ellis Hollow Road and Summerhill Lane, on Town of Ithaca Tax Parcel No . 62-2=1 . 125. The proposed project would be a full service branch for the Cornell FingerLakes Credit Union, containing a teller lobby and offices, with a drive-up teller operation with four lanes plus a fifth lane for an automatic teller machine. July 21 , 1998 Meeting: Sign Variance, Montessori School Annex, 117 East King Road: The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign Attachment X613 variance proposed by Montessori School at the Montessori School Annex located at 117 East King Road on Town of Ithaca Tax Parcel No. 43-2-7, R-15 Residence District. Pleasant Grove Apartments Demolition, Cornell University, 120 Pleasant Grove Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed demolition of the Pleasant Grove Apartment complex at Cornell University, said project to consist of demolition and removal from the site of up to 12 one-story apartment buildings, regrading the site and reseeding disturbed areas with vegetative cover, and relocation of eight (8) streetlights to new locations along an existing walkway to be retained . This also included a general discussion of Cornell's future plans for the North Campus Residential Initiative. The proposed project is located at 120 Pleasant Grove Road, Town of Ithaca Tax Parcel No's. 67-1 -1 . 1 and 68-1 -11 .2, MR Multiple Residence District. Cornell University Precinct 9 Athletic Fields, Pine Tree Road: The Planning Board considered a revised Sketch Plan for the proposed construction of additional athletic fields and facilities at Cornell University's Precinct 9, located behind and adjacent to the Reis Tennis Center off of Pine Tree Road on Tax Parcel No's 60-1 -5, 60-1-8.2, 60-1 -9. 1 , 604421 and 60448. Possible new facilities, as described on the "Site Sketch Plan, Precinct 9 Athletic Fields," dated 3 /5 /98 and revised 5 / 27/ 98, include two soccer fields, one multipurpose field, a changing facility, six indoor squash courts, an outdoor horse show ring at the' Equestrian Center, and the reconfiguration of the existing parking areas in front of the Equestrian Center and Tennis Center. CURRENT PLANNING DEPARTMENT .PROTECTS The following are significant accomplishments or issues that have been dealt with over the past month. SEOR Reviews for Zoning Board :oard : Two (2) SEQR reviews for the Zoning Board were completed, including the following: (1 ) Cayuga Professional Center: request for sign variance to construct an off-premise directional sign along Dates Drive, Residence District R-30; and (2) Cornell FingerLakes Credit Union: special approval for the construction of a bank with drive-through, 1022 Ellis Hollow Road, Business District "C" . (Both items were also reviewed by the Planning Board . ) Codes and Ordinances Committee: The Codes and Ordinances Committee met on July 15, 1998, and discussed possible approaches to Zoning map revisions related to the comprehensive update of the Zoning Ordinance. It was generally agreed that some of the proposed Conservation Zone areas be addressed now ( e. g., South Hill Swamp, Coy Glen, and possibly the buffer along the east side of Buttermilk Falls State Park) , along with additions or changes to the Agricultural Zone. In addition, it was evident that there will be a number of map changes directly related to proposed changes in the text of the Zoning Ordinance (e .g . , zoning district name changes, differentiating sewered vs: 2 non-sewered areas for the revised R-30 Zone, mapping the new Lakefront Residence Zone, etc.) . It was also suggested that the MR and Business zoned area adjacent to Danby Road be evaluated with recommendations for possible zoning modifications (as a follow up to the recommendation which COC had discussed over a year ago) . Other relevant areas could be looked at as well (e . g., Indian Creek SLUD, other undeveloped MR areas, etc.) . It was generally agreed that there may be other Comprehensive Plan recommendations which might require additional zoning map changes, but that priority efforts be aimed at those outlined above. The Water Resources Ordinance subcommittee also reported on the status of their work. . To date work efforts have included inventory and mapping of streams and possible buffer areas, and collection and review of ordinance examples and stormwater detention approaches from around the country. The group plans to prepare-an outline of findings to date and a preliminary list of recommended prefered practices, and then to set up a meeting with relevant Town officials to discuss the above . The next meeting of the Codes and Ordinances Committee is scheduled for August 19, 1998. Proposed agenda items include follow-up discussions and review of the proposed Adult Business legislation and discussion of the revised Agricultural Zone. Town of Ithaca - Cornell University Transportation Committee: The July meeting was cancelled due to a lack of agenda items . The next meeting will be scheduled sometime in September. Northeast Subarea Transportation Study (NESTS) : The Working Group is making steady progress on their work, which has focused on identification of problems and issues in the study area, preparation of goals and objectives of the study, and preliminary brainstorming on possible alternative solutions to problems identified . The July 30th meeting focused on ( 1 ) finalizing study goals and objectives; (2) reviewing draft evaluation criteria; and (3) generating and discussing preliminary transportation alternatives . The next meeting is scheduled for August 27, 1998. ITCTC Planning Committee : The Ithaca-Tompkins County Transportation Council Planning Committee met on July 21 , 1998. The following items were discussed : the City of Ithaca Bicycle Plan; an update of the NESTS study; a map showing proposed changes in the Federal-aid road system; a report, entitled "Ecology and Urbanism," (prepared by Joan Bokaer and John Schroeder); and the process for the upcoming TIP amendment/ update process . Staff also attended a workshop sponsored by the ITCTC regarding countywide trail issues, and in particular implementation of the ITCTC' s "Trail / Corridor Study" (March 1996) . It was suggested that the ITCTC establish a subcommittee to help oversee the implementation process and to provide technical assistance to municipalities interested in pursuing trail development. 3 Route 366 Bridge over Cascadilla Creek: As a follow up to our meeting with NYS Dept. of Transportation (NYSDOT) regarding the possible rehabilitation / replacement of the Route 366 bridge over Cascadilla Creek (at Pine Tree /Judd Falls Road ), NYSDOT has prepared a "Draft Expanded Project Proposal" (July 1998) . The report includes a number of project objectives which had been discussed at that meeting, including accommodation of pedestrian and bicycle traffic and enhancing the aesthetics of the project area. NYSDOT is recommending that the bridge be replaced rather than rehabilitated, since the costs would be similar. Two alternatives are proposed for further study: ( 1 ) replacement with a four lane bridge; providing left turn lanes in both directions, with no other intersection modifications ( est. cost $ 0 : 7 million); and (2) replacement with a three lane bridge and realignment of the Judd Falls Road intersection so that it intersects opposite Pine Tree Road, including widening of the Wilson Lab Drive bridge over Cascadilla Creek and signalizing the new intersection with a three color traffic signal (est. cost $1 .2 million) . Staff has reviewed the report, and has responded to NYSDOT with some comments and corrections (refer to attached letter to Joseph Flint, dated July '01 , 1998) , Five Mile Drive (Inlet Valley) Parcels : While the Town has been working out final details to acquire these two parcels from Tompkins County, the City of Ithaca obtained approval from New York State for the alienation of Southwest Park. Since the above- referenced parcels were identified as substitute parkland, the City has asked whether they might be able to now acquire the two parcels directly from the County. The Supervisor, Town Attorney and staff will be discussing this further with City officials, and have indicated that direct City acquisition might be possible if the City first enters into an agreement with the Town regarding future uses of this substitute parkland: The Town Board' s intent was that these parcels be used only for passive park purposes, and that the natural environment of the area be preserved . City officials indicate that they agree with this approach . A meeting between Town and City officials will be set up some time in early September to discuss this further. Census 2000: Staff has been reviewing preliminary Census materials in preparation for pre-Census activities, such as the Local Update of Census Addresses (LUCA), which is intended to promote as complete a count as possible in the year 2000 . Personnel - Staff Reviews: Annual staff evaluations have been completed and filed in the Personnel office . Filename: 17p1an \ townbd \ tpre0898.mem 4 OF 1p 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273- 1721 HIGHWAY 273- 1656 PARKS 273-8035 : ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607) 273- 1704 July 31 , 1998 Joseph A. Flint, Civil Engineer II New York State Dept. of Transportation 333 East Washington Street Syracuse , NY 13202 Re : Route 366 Bridge over Cascadilla Creek - Draft Expanded Project Proposal Dear Mr. Flint: Thank you for sending and providing the opportunity to comment on the Draft Expanded Project Proposal (July 1998) for the Route 366 Bridge over Cascadilla Creek. The report is very well done and appears to incorporate much of what was discussed at our meeting of March 19th regarding this project. The following are my own comments regarding the updated report, and do not necessarily reflect the opinions of the other Town and Cornell participants who attended that meeting. 1 ) Alternatives : I am glad to see that you will be providing further evaluation of two possible bridge replacement alternatives - Alternative 3 B , which involves a four lane bridge with turning lanes, but no intersection modifications; and Alternative 3 C, which involves a three lane bridge, and realignment of the Judd Falls Road intersection so that it intersects opposite Pine Tree Road. Alternative 3 C is something that the Town has thought about in the past, but it was never clear whether the topography in that area would allow for the realignment suggested in the report. It will be interesting to see what you come up with in your evaluation of that alternative. As I mentioned in our phone conversation, I think that it would be helpful and timely to involve the Northeast Subarea Study (NESTS) Working Group in providing feedback on the two proposed alternatives. I will be discussing this further with Fernando de Aragon, Director of the ITCTC. 2) Objectives: At our meeting of March 19th, we identified several project objectives , most of which you incorporated into your report. One which was not specifically referenced is "aesthetics." Although it is evident from the descriptions in the report that you are considering the local vision for Route 366 in this area, I wanted to emphasize that visual elements of the project should be considered to be very important including items such as lighting, guiderails , bridge design/architecture, signs, views of the creek. etc. v 3) Correction: Page 11 of the report includes a reference to planned development in Cornell University 's Precinct #7. The location of Precinct 7 is incorrectly stated in this section. The correct locational description should be : . ."bounded by State Route 366 on the north and west, Cascadilla Creek on the south, and Game Farm Road on the east." Again, thank you for the opportunity to comment on the revised project report. I look forward to seeing the detailed evaluations of the two identified alternatives. Sincerely, onathan Kanter, A. I . C. P. Director of Planning Att. cc : Albert S . Vetter, NYSDOT Fernando de Aragon, Director; ITCTC Town of Ithaca Town Board Town of Ithaca/Cornell Univ . Transportation Comm. 2 TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF JULY 1998 YEAR TO DATE TYPE OF PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SINGLE FAMILY ATTACHED 1998 0 0 0 0 RESIDENCES 11997 0 0 0 0 SINGLE FAMILY DETACHED 1998 1 116,000 10 869.000 RESIDENCES 1997 1 50,000 8 615,665 1998 0 0 2 350,000 TWO FAMILY RESIDENCES 1997 2 286,000 3 461 .000 1998 2 12,000 10 411 , 136 RENOVATIONS 1997 2 15.000 12 74.458 1998 2 57500 4 9,300 CONVERSIONS OF USE 1997 0 0 2 51500 1998 1 80.000 9 4189638 ADDITIONS TO FOOTPRINT 1997 1 30.000 10 373 .507 1998 0 0 0 0 MULTIPLE RESIDENCES 1997 0 0 3 8455,000 1998 0 0 5 252.050 BUSINESS 1997 0 10 7 174,500 1998 0 0 0 0 AGRICULTURAL 1997 0 0 0 0 P1997 0 0 0 0 INDUSTRIAL 0 0 0 0 0 0 4 1 ,789,500 EDUCATIONAL 1 66,140 6 3238, 109 iVIISCELLANEOUS 1998 1 Rebuild deck and walkway 19000 24 161 .745 CONSTRUCTION 1997 4 19,610 32 946,938 TOTAL NUMBER OF 1998 7 214,500 68 4261 ,369 PERMITS ISSUED 1997 11 466.850 83 14.344.677 TOTAL. FEES 1998 7 560 68 8, 140 RECEIVED 11997 11 1 ,070 83 12,410 Date Prepared: August 5, 1998 Dani L. Holford BuildinvZoning Department Secretan Attachment 414 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 10 I . 119 Briarwood Drive - new two-family dwelling. 2. 509 Five Mile Drive - replace interior stairway. 3 . 204 Westview Lane - reconstruction of fire damaged single-family dwelling. 4 . 1259 Trumansburg Road ( PRI ) - additional exhibit and storage space. 5 . 638 Elmira Road - factory built portable storage shed. 6. 106 Winston Drive - add bathroom. 7. 3 Sanctuary Drive - new two-family dwelling. 8. 171 Seven Mile Drive - new single-family modular dwelling. 9. 122 Troy Road - renovation of house and addition of second dwelling unit. 10. 1581 Slaterville Road - existing two-family dwelling. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1998 - 71 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1997 - 97 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 8 1 . 3A Vista Lane - property maintenance - abated. 2. 1532 Slaterville Road - property maintenance - abated. 3 . 320 Coddington Road - zoning - no violation found. 4. 227 Pennsylvania avenue - building code - abated. 5 . 210 Sapsucker Woods Road - zoning - no violation found. 6. 412 Winston Court - building code - abated. 7. 1532 Slaterville Road - property maintenance - abated. 8. 911 East Shore Drive - noise - pending. From May 1998: 1 . 339 Stone Quarry Road - building code & unsafe vacant building - pending. 2. 303 Woodgate Lane - building code - pending. 3 . 155 West Haven Road - building code - pending. 4. 220 Haller Boulevard - building code - pending From April 1998: 1 . 703 Hudson Street Extension - noise - pending. From March 1998: I . 124 Haller Boulevard - building code ( illegal apartment) - pending. From February 1998 : 1 . 803 Coddington Road - building code (illegal apartment) - pending. 2. 611 Elmira Road - building code ( illegal apartment) - pending. From January 1998: 1 . 110 Winston Drive - building code ( illegal apartment) - pending. 3 From October 1997: 1 1447 Trumansburg Road - building code and zoning 1 • violatio n n ( illegal apartment)September Pending. I I9 W7 199 oolf Lane - building code - pending. From A4 1995: 1 • 1152 Danbv Road - zoning and building code Pending legal action. From March 994: I • 132 Forest Home Drive - building code _ Pendin TOTAL hearing 19i9 g state TOTAL `IPA YTS STIGATED YEAR TO DATE, 1998 _ _ 6 variance granted . fire alarm in IIIII STIGATED yE a0 stalled - exterior staff TOTAL FIELD VISITS THIS MON TO DATE stairway Pending TH ' 89 . 199 - 32 Uniform Building Code . 66 Local Law and Zoning 1nsPections . l6 Fire Safety . 3 ( l �u Fire Safe rant 1 motel, 1 apartment [3 units]) ty ReinsPeCtions - t (apar�ent) Fire/Emergency Fire occurrence Occurrences . 1 (house [flammable liquid)) ence Reinspecpo�s - 2 TOT TO FIELD VISITS YEAR TO DATE, ELD 1998 560 VISITS .YEAR TO 1'O DATE. 1997 . 6 GN PER,%,ITS T$IS ,MONTH - 0 48 DOTAL SIGN PER.NITS YEAR OTaL SIGN PER.NITS y TO DATE, 1998 - 4 EAR TO DATE, ZON . r BOA D OF , 1PPEAL 1 MEETING 3 CASES. AGENDA ATTACI-[ED c (opy R1 OF MppEMLS ZpN1NG gOM GS TOwN OF tTNMC RIN gLIC HEM NpTICE OF p�Y JI; LY g• 1998 NESD G1VE`1 that o WE —_ vOTICEStha Rp° Wzdnesda� '`1 Y s of - Ppeals Ithaca- e Zonin`=' $oard eals of the Towr ° WEST Sidel. airtttan of the Q Board of App RE kR Entrance. of the Ch by the Zonin = ST Floor gv direction eld Street, IFIR erso. „ a variance ,s will b' 6 East Seneca wina matt Agent, requestin_ ofr-Premise public H Town ftaU, 1 " the folio Travis. toot Drive v1. . on t Frost square of Dates 199s, in A [ 1 :00 P . � AF°zllan • erect an ;.lo . ?4- CONUv1EvCNG T he permitted to . at the intersectiTa� Parcel a �5socl3[es. w ° y locatedTown of Ithaca e for which the guildin _ Sign is � l Center , L of the Professional wn of ithaca vu°a Medic .. Cznter . the poop APPE,\ e To signs to O1 -� of the °wnedb� the CaCavuQa P otessi,a` ment of from Seaton - erry to the its the p requestin°_- adjacent Prop wav entrance �n Law lim • ent sign,the northeast drive 30 Said Si = esiden� Ag 11 and 34 and District R- Robert O • Wim ' VII, Section � - z Residence �ppeilant. icle vehicle drive ' - of APPeals under k with a is intended. es Credit Unt°n' foot ban s District C sign ca Zoning 'Board ' Square gusin ornell Finger uare es of Itha ct a t .9 "0 _-o . 63?- l . l APPEAL of the C from the a°O inanCe • co constru Tam Parcel uestinQ authorization special aPPTOVaI onin� Town of ithaca Agent. req a Ordinance, of Ithaca Z Road. ever S 10 , ila�, Zon'n� 66- l- wti Flollow ellants• P Town of Ithaca Ivo. ilv of the TO �� Ellis 0 of f Ithaca Ta. Parcels °-fam 06 throus_h at 10 and 'icholetti :`C1p Section tTowtt o �eXistin� Garrison aneals under Article : Home priVe addition in an under �L of Roger °f APP �� ; Forest room ,etbacks on v Board ing butldin-ilot ent consists of an s yard building from the ZOnm� fort" enlar°_gem vard and side , oR of �r✓� to enlarge a noncon paid front , supP the r hear all persons i visual or e or Residence District ated within equired r"G' e which is located m and said place Individuals with necessary • hom ;aid time ' '0 by anent or in person assistance, as the time building lot. will at rovided with our Prior to of Appeals ay. appear wilt be p than 4s h Board persons m ropriate, a request not less Said Zoning lions thereto, o s 3s aPP matters or °bI� or other special new d must make ;uch such ents a assistance m Frost Zoning hearing impairm esirina Andrew S • v and upon re4ueSt. Persons d of Buildin= ublic hearing• Director Of the P paced: July 1 . 1996 publishe Iuly � • 199s d TOWN BOARD MEETING 8/10/98 AGENDA ITEM NUMBER 29 ( F ) HUMAN RESOURCES SPECIALIST REPORT FOR JULY 1998 PAYROLL: Have been training Joy Daley on the payroll program for coverage during my maternity leave. She is picking it all up well , and has ran a payroll on her own. Accounting will also be doing all of the banking transactions for payroll during my absence. Joy will be reporting to Joan Noteboom during my absence. All Federal and State tax reports for the second quarter were completed and mailed by mid July. The Payroll Certification , required by Civil Service law, was sent to Tompkins County Civil Service, July 15, 1998. This report is due in January for certification through June 30, 1998 and in July for certification through December 31 , 1998 . 1 have added SCLIWC employees to our certification , because by Civil Service they are considered Town employees. PERSONNEL: Erik Whitney, Assistant Town Engineer resigned his position effective July 8, 1998. Advertisement for this position has been posted and the interview committee will be interviewing in August. I have also advertised for the Network & Records Specialist position with interviews to be held in August. July 13 , 1998 was Jeff Goldrick's , Highway/Parks Laborer, first day. Supervisor Valentino, Larry Parlett, Kevin Kauffman and I have been working together to develop a Job Classification schedule for SCLIWC employees. This schedule has been developed to run in conjunction with the Town of Ithaca's Job Classification chart and Salary Range chart. July 24, 1998 attended the Town Picnic held at Taughnnock State Park. INSURANCE COVERAGE : Wayne Sincebaugh , Fred Noteboom and I met with John Kuehns from Sprague Insurance to finish the review of the Town's insurance coverage. We reviewed Attachment # 15 all of the water and sewer coverage, highway contents coverage and the equipment listing . Changes were recommended to reflect the coverage needed. . These changes included removing building coverage when there was no building , adding the Master Meter Buildings , increasing the contents coverage for the Highway facility, detailing the fair market value for equipment on the equipment listing , and deleting equipment from the list if it didn 't have a fair market value over $2 , 000 . Due to the lateness of the year there will be no change in our premium for the above mentioned changes. The main reasons for these changes is to have an accurate picture of the coverage needed before sending out requests for proposals for the 1999 coverage year. BUDGET: Have started the first draft of the 1999 salary structure as detailed by the Department Heads and Supervisor Valentino. Have also been in contact with Michelle Bruce from PHP and Beth Miller from Blue Cross Blue Shield about a projection of our Health and Dental Insurance rates for 1999. There looks like there will be an increase by both companies, but not as high as last years 15- 26% increases . I plan to have preliminary budget figures into the Budget Officer prior to leaving for maternity leave for the Personnel account and the employee fringe expenses for each fund . WORKERS' COMPENSATION : The Town has received notification from the State Insurance Fund that our experience modification for coverage 7/1 /98 - 7/1 /99 has been decreased from 116% to 109% . This change has resulted in a decrease in our monthly State Insurance Fund billing and our Lovell Safety Management monthly billing . If the Town can keep its loss time claims at a low like they were in 1997 and so far in 1998 we can expect to see our experience modification level to continue to drop . With this our State Insurance Fund Billing and our Lovell Safety Management Billing should also decrease some. However, these billings are determined by the annual gross wages of the employees so as wages increase so can our workers' compensation billings . Submitted By: Judith C . Drake, Human Resources Specialist TOWN OF"A REVENUE and EXPENSE SUMMARY FOR THE PERIOD ENDING JULY 31 , 1998 FUND DESCRIPTION GENERAL GENERAL HIGHWAY WATER SEWER PART-TOW N REVENUE BUDGET $ 11378, 627 $ 569, 463 $ 111711900 $ 1570, 960 $ 11837, 663 a ACTUAL 1 , 3831027 2431089 5591037 1 321 j 547 1 296 017 rt OVER (UNDER) $ 41400 $ (326 ) 374)$ _ (612 , 863) $ (249, 413) $ (541 , 646) w % EARNED 100. 3% 42. 7% 47. 7% 84. 1 % 70. 5% 0 % UNEARNED 0. 3% -57. 3% -52. 3% -15. 9% -29. 5% n EXPENSE BUDGET $ 1 , 591 , 855 $ 7691644 $ 11396, 303 $ 11757, 467 $ 1 , 6161475 ACTUAL & ENCUMBRANCE 7971657 374 , 255 _ 850 , 600 11381 , 000 864 , 863 OVER (UNDER) $ (7941198) $ 395, 389 $ (5451703) $ (376, 467) $ (751 , 612) • EXPENDED 50. 1 % 48. 6% 60. 9% 78. 6% 53. 5% • UNEXPENDED -49. 9% -51 . 4% -39. 1 % -21 . 4% -46. 5% ESTIMATED FUND BALANCE BEGINNING BAL@ 1 /1 /98 $ 7260807 $ 357, 176 $ 550, 218 $ 785, 660 $ 11020, 817 ACTUAL and ACCRUED ADD: REVENUE 1 , 383, 027 2431089 559, 037 11321 , 547 1 , 296, 017 LESS: EXPENSES 761 , 723 372, 586 732, 621 1 , 261 , 877 8601375 ENCUMBRANCES 350934 11669 117, 979 119, 123 41488 ENDING BAL @7/31 /98 $ 113121178 $ 226, 009 $ 258 655 $ 7261208 $ 1 451 971 CASH and CASH EQUIVALENTS CASH ON HAND @7/31 /98 $ 1 , 0511888 $ 271 , 215 $ 403, 255 $ 509, 248 $ 986, 837 I ( dVl _ )TMEPdTS (�.t) 7131 /98 $ 348 000 $ $ - $ 240 000 $ 250 000 TOWN OF ITHACA REVENUE and EXPENSE SUMMARY FOR THE YEAR ENDED JULY 31 , 1998 FUND DESCRIPTION CAP PROJ CAP PROJ RESERVE TWN HALL REVENUE BUDGET $ - $ 11700, 000 ACTUAL 531724 4771005 OVER (UNDER) $ 53, 724 $ (, 222, 995) • EARNED 0. 0% 28. 1 % • UNEARNED 0. 0% -71 . 9% EXPENSE BUDGET $ 117003000 $ 1 , 700, 000 ACTUAL & ENCUMBRANCE 4761749 50, 386 OVER (UNDER) $ (1 , 223, 251 ) $ (116491615) % EXPENDED 28. 0% 3. 0% % UNEXPENDED -72. 0% -97. 0% ESTIMATED FUND BALANCE BEGINNING BAL @1 /1 //98 $ 1 , 871 , 192 $ - ACTUAL and ACCRUED ADD: REVENUE 53, 724 4771005 LESS: EXPENSES 476, 749 501386 ENCUMBRANCES - - ENDING BAL @7/31 /98 $ 11448, 167 $ 426, 620 CASH and CASH EQUIVALENTS CASH ON HAND @7/31 /98 $ 41167 $ _426, 620 �VIENTS @7/31 /98 $ 11444 , 000 TOWN OF REVENUE and EXPENSE SUMMARY FOR THE YEAR ENDED JULY 319 1998 FUND DESCRIPTION RISK FIRE LIGHTING DEBT TRUST & PLANIREVIEW RETENTION PROTECTION DISTRICTS SERVICE AGENCY APPLICATIONS REVENUE BUDGET $ 111200 $ 118761012 $ 11 , 759 $ 11018, 600 $ - $ - ACTUAL 101803 11880, 286 11 902 922, 859 - - OVER (UNDER) $ (397) $ 41274 $ 143 $ (95, 741 ) $ - $ - • EARNED . 96. 5% 100. 2% 101 . 2% 90. 6% 0. 0% 0 . 0% • UNEARNED -3. 5% 0. 2% 0. 0% -9. 4% 0. 0% 0. 0% EXPENSE BUDGET $ 31700 $ 1 , 869, 432 $ 13, 300 $ 11018, 285 $ - $ - ACTUAL & ENCUMBRANCE 637 11869, 432 9 175 899, 482 - OVER (UNDER) $ (3,063) $ - $ (4, 125) $ (118, 803) $ - $ - % EXPENDED 17. 2% 100. 0°x6 69. 0% 88. 3% 0. 0% 0. 0% % UNEXPENDED -82. 8°x6 0. 0% , -31 . 0% -11 . 7% 0. 0% 0.0% ESTIMATED FUND BALANCE BEGINNING BAL @1 /1 //98 $ 32, 934 $ 741 $ 22888 $ 5,209 $ ACTUAL and ACCRUED ADD: REVENUE 10, 803 11880, 286 11 , 902 922, 859 - - LESS : EXPENSES 637 1 , 869, 432 91175 899, 482 - ENCUMBRANCES - - - - - - E14DING BAL L7/31 /98 $ 431100 $ 111595 $ 5 615 $ 28, 585 CASH and CASH EQUIVALENTS CASH ON HAND @7131 /98 $ 3, 100 $ $ 5, 615 $ 281585 $ 272 $ 11 , 980 tl'NIvi- s i M1- rrTs (x) 7/31 /98 $ 40 000 $ $ - $ . . .._._-- _- -_ _.$_ ._ - .$ -_._ ____:_ : __ �.- - TOWN OF ITHACA CASH SUMMARY OF SAVINGS and CHECKING FOR THE MONTH ENDING JULY 31 , 1998 FUND AMOUNT GENERAL - OPERATING $ 1 ,0109205 GENERAL - HIGHWAY 219276 GENERAL - KENDALL RESERVE 20,407 GENERAL PART-TOWN = OPERATING 2199268 GENERAL PART-TOWN - GRANTS, DEV & IMP RES 519948 GENERAL PART-TOWN , REVIEW FUNDS 11 ,980 HIGHWAY - OPERATING 3289770 HIGHWAY - EQUIPMENT RESERVE 74,485 WATER 509,248 SEINER 986,837 CAPITAL PROJECT RESERVE 49167 CAPITAL PROJECT TOWN HALL 426,620 RISK RETENTION 31100 FIRE PROTECTION 50195 FOREST HOME LIGHTING DISTRICT 11127 GLENSIDE LIGHTING DISTRICT 486 RENWICK HEIGHTS LIGHTING DISTRICT 100 EASTWOOD COMMONS LIGHTING DISTRICT 743 CLOVER LANE LIGHTING DISTRICT 207 WINNER'S CIRCLE LIGHTING DISTRICT 295 BURLEIGH DRIVE LIGHTING DISTRICT 340 `NEST HAVEN RD LIGHTING DISTRICT 11470 CODDINGTON RD LIGHTING DISTRICT 848 TRUST & AGENCY 272 DEBT SERVICE 289585 TOTAL $ 39707,978 Pagel TOWN OF ITHACA INVESTMENT REPORT BY FUND FOR THE MONTH ENDING JULY 31 , 1998 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED ( DAYS ) RATE DATE PRINCIPAL EARNINGS GENERAL FUND 417198 125 5.40% 8/10/98 103,000 19931 5129198 73 5035% 8110/98 145,000 19573 5129198 102 5.40% 9/8/98 100,000 11530 TOTAL $ 348,000 $ 51034 WATER FUND 514/98 155 5.40%0 10/6/98 125,000 21906 5129/98 102 5.40% 9/8/98 115,000 11760 TOTAL $ 2409000 $ 41666 SEWER FUND 514198 155 5.40% 10/6/98 100,000 21325 6/12198 88 5.30% 9/8198 150, 000 11943 TOTAL $ 2509000 $ 4,268 CAPITAL PROJECT FUND 2113198 220 5940% 9/21198 1259000 47125 3/17/98 181 5.40% 9114198 186,000 51050 3/17/98 272 5.45% 12/14/98 1899000 71783 1514198 105 5.40% 8/17198 2319000 3,638 5/4/98 154 5.40% 1015198 2009000 49620 . 5118/98 98 5.41 % 8/24198 1500000 21209 5118198 175 5.41 % 11 /9/98 168,000 49418 5/18/98 238 5 .46% 1 /11 /99 1951000 79039 TOTAL $ 1 ,4449000 $ 38,882 RISK RETENTION FUND 512m9/98 102 5s40% ' 9/8/98 $ 40, 000900 $ 612 TOTAL INVESTED PRINCIPAL c@7/31198 $ 210329000 TOTAL ESTIMATED INTEREST EARN3JI 48, 582 @ G. TOWN OF ITHACA SUMMARY OF INTEREST , EARNINGS FOR THE PERIOD ENDING JULY 310 1998 FUND EARNINGS GENERAL $ 35 ,343 GENERAL HIGHWAY SAVINGS 454 GENERAL - KENDALL RESERVE 589 GENERAL PART-T.OWN 41962 GENERAL PART-TOWN - OPEN SPACE RESERVE 1 ,711 HIGHWAY 69136 HIGHWAY - RESERVE 29176 WATER 209646 SEWER 34,033 CAPITAL PROJECT = RESERVE 539724 CAPITAL PROJECT TOWN HALL 256 RISK RETENTION 803 FIRE PROTECTION 209274 FOREST HOME LIGHTING DISTRICT 26 GLENSIDE LIGHTING DISTRICT 11 RENWICK HEIGHTS LIGHTING DISTRICT 6 EASTWOOD COMMONS LIGHTING DISTRICT 24 CLOVER LANE LIGHTING DISTRICT 4 WINNER'S CIRCLE LIGHTING DISTRICT 8 BURLEIGH DRIVE LIGHTING DISTRICT 9 WEST HAVEN RD LIGHTING DISTRICT 34 CODDINGTON RD LIGHTING DISTRICT 20 DEBT SERVICE 11155 TOTAL YEAR TO DATE EARNINGS $ 182,404 BUDGETED 1998 148,400 EARNINGS OVER ( UNDER) BUDGET $ 349004 PERCENT OF BUDGET EARNED 123% Pagel TOWN OF ITHACA PROJECTED INTEREST EARNINGS FOR THE YEAR ENDING JULY 31 , 1998 DESCRIPTION EARNINGS TOTAL YEAR TO DATE EARNINGS AS OF 7131198 $ 182,404 ADD: INTEREST TO BE EARNED FROM OIS CD's 48,582 TOTAL PROJECTED EARNINGS $ 230,986 LESS: BUDGETED 1998 EARNINGS 148,400 EARNINGS OVER (UNDER) BUDGET $ 82,586 PERCENT OF EXCESS TO BUDGET 56% Page 1 TOWN OF ITHACA REVIEW OF BANK COLLATERAL AS OF JULY 31 , 1998 SAVINGS and CHECKING $ 31707,978 INVESTMENTS 29032,000 TOTAL CASH ON DEPOSIT $ 51739,978 FDIC INSURANCE (1009000) FMV COLLATERAL ON DEPOSIT (A) 89432,256 OVER (UNDER) COLLATERALIZED $ 2,5929278 (A) BANK COLLATERAL SECURING ALL CASH DEPOSITS AND INVESTMENTS HELD AT TOMPKINS COUNTY TRUST COMPANY IS HELD IN AN ACCOUNT AT THE DEPOSITORY IN THE SOLE NAME OF THE TOWN OF ITHACA, NOT IN STREET NAME. (B) AT PRESENT THERE 1S NO INVESTED . CASH AT M & T BANK, THE TOWN HAS NO DEPOSITS WITH FINANCIAL INSTITUTIONS OUTSIDE THE LOCAL COMMUNITY OR TOMPKINS COUNTY, Pagel MEMORANDUM To : Town Board Members From : Al Carvill Date : August 6 , 1998 Subject: INVESTMENTS The following schedules report to each of you that excess (idle) cash at the end of July was invested timely after month end . SUMMARY OF REINVESTED PRINCIPAL Total Matured @ 7/31 /98 $ 391719400 Less . Up & Coming Expenditures 850 ,400 TOTAL REINVESTED PRINCIPAL S 2 . 321 . 000 TOWN OF ITHACA INVESTMENT REPORT BY FUND . FOR THE MONTH ENDING AUGUST 5, 1998 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED ( DAYS) RATE DATE PRINCIPAL EARNINGS GENERAL FUND 4/7198 125 5.40% 8/10/98 103,000 19931 5129198 73 5.35% 8110198 145,000 19573 5129198 102 5.40% 918198 1007000 19530 813/98 36 5.35% 918/98 200,000 11070 813/98 64 SAO% 1016198 240,000 2,304 813198 94 5.42% 11 /5/98 270,000 31821 TOTAL $ 190589000 $ 12,229 GENERAL PART-TOWN FUND 813/98 36 5.35% 918/98 153,000 8.19 TOTAL $ 153,000 $ 819 HIGHWAY FUND 8/3/98 36 5.35% 918/98 $ 188,000 $ 11006 WATER FUND 514198 155 SAO% 1016/98 125, 000 21906 5129/98 102 5.40% 918198 115,000 1 ,760 813198 35 5.35% 918198 200, 000 11040 813198 62 SAO% 1015198 102,000 949 TOTAL $ 5429000 $ 67655 SEWER FUND 514198 155 5.40% 1016198 100,000 2,325 6/12198 88 5.30% 9/8/98 150,000 11943 8/3/98 35 5. 35% 9/8/98 300, 000 17560 813/98 62 SAO% 1015198 400,000 39720 813198 93 5 .42% 1115/98 188 ,000 29632 TOTAL $ 191387000 $ 12, 181 Fage 7 of 2 TOWN OF ITHACA INVESTMENT REPORT BY FUND FOR THE MONTH ENDING AUGUST 5, 1998 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED ( DAYS ) RATE DATE PRINCIPAL EARNINGS CAPITAL PROJECT RESERVE FUND 2113198 220 5.40% 9121198 125,000 41125 3/17/98 181 5.40% 9114198 186,000 51050 3/17/98 272 5.45% 12/14/98 189,000 71783 4/7198 99 5.40% 7115198 2649000 31920 514198 105 5.40% 8/17198 231 ,000 3,638 514198 154 5.40% 10/5198 2009000 41620 5118198 98 5.41 % 8124198 150,000 21209 5118198 175 5.41 % 1119198 168,000 41418 5118198 238 5.46% 1111199 195,000 79039 TOTAL $ 197089000 $ 42,802 CAPITAL PROJECT FUND - TOWN HALL 813/98 35 5.35% 918198 200,000 11040 8/3198 62 5.40% 1015198 180,000 11674 TOTAL $ 380,000 $ 21714 RISK RETENTION FUND .5129198 102 5.40% 918/98 $ 407000.00 $ 612 TOTAL INVESTED PRINCIPAL @8/5/98 $ 31308,000 TOTAL ESTIMATED INTEREST EARNINGS @8/5198 $ 61 ,686 Face 2 of 2 TOWN OF ITHACA PROJECTED INTEREST EARNINGS FOR THE YEAR ENDING AUGUST 5, 1998 DESCRIPTION EARNINGS TOTAL YEAR TO DATE EARNINGS AS OF 7131198 $ 1829404 ADD: INTEREST TO BE EARNED FROM O/S CD's 61 ,686 TOTAL PROJECTED EARNINGS $ 2449090 LESS: BUDGETED 1998 EARNINGS 1489400 EARNINGS OVER (UNDER) BUDGET $ . 95,690 PERCENT OF EXCESS TO BUDGET 64% Page 1 OF 1'" TOWN OF ITHACA n o4$ 126 EAST SENECA STREET, ITHACA, N . Y. 14850 OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 TOWN BOARD MEETING August 10, 1998 5: 30 p. m. to 9 : 00 p. m. AGENDA 1 . Appointment of Interim Deputy Town Supervisor. 2 . Call to Order. 3. Pledge of Allegiance. 4. Report of Tompkins County Board of Representatives . 5 . Report of Fire Commissioners , 60 Review of Correspondence: a. Finger Lakes Trail Conference , Inc . , Adult Entertainment Business Zones . b . Laurel Guy, Ithaca Festival c. Cayuga Trails Club , Inc . , Adult Entertainment Business Zones. d . Nextel Communications , Special Use Permit. e. Cayuga Lake Watershed Network, Invitation First Annual Meeting . 70 6 :00 p.m. - PERSONS TO BE HEARD. 8 . 6 : 15 . p.m. = PUBLIC HEARING : To consider a "LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA" . 9 . Consider SEAR related to a " LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA". 10 . Consider adoption of a "LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA". TB Mtg . 8/10/98 - Agenda Page 21 - J 11 . 6 : 30 p.m. - PUBLIC HEARING : To consider a , " LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA". 12 , Consider SEQR related to a "LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47 , LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA". 13. Consider adoption of a " LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA". 14 . 6 : 45 p. m. - Consider acceptance and approval of filing of the 1997 Independent Auditor' s Financial Report , 15 . Consider acceptance of audit proposal for the Town Justice Court , 16. Set public hearing date to consider a, " LOCAL LAW. AMENDING LOCAL LAW NO , 1 OF THE YEAR 1984 REGULATING THE USE OF PUBLIC SEWER AND DRAINS , PRIVATE WASTE WATER DISPOSAL, THE INSTALLATION AND CONNECTION OF BUILDING SEWERS , AND THE DISCHARGE OF WATER , AND WASTES INTO THE PUBLIC SEWER SYSTEMS , THE TREATMENT AND PRETREATMENT OF INDUSTRIAL WASTES , AND PROVIDING FOR THE INSPECTION OF SUCH FACILITIES AND THE ENFORCEMENT OF THIS LAW WHICH AMENDMENTS CONFORM LOCAL LAW NO, 1 OF THE YEAR 1984 WITH RECENT EPS AND DEC REGULATORY CHANGES". 170 Set public hearing date to consider a , " LOCAL LAW AMENDING LOCAL LAW NO. 1 OF THE YEAR 1984 REGULATING THE USE OF PUBLIC SEWER AND DRAINS , PRIVATE WASTE WATER DISPOSAL, THE INSTALLATION AND CONNECTION OF BUILDING SEWERS , AND THE DISCHARGE OF WATER AND WASTES INTO THE PUBLIC SEWER SYSTEMS , THE TREATMENT AND PRETREATMENT OF INDUSTRIAL WASTES , AND PROVIDING FOR THE INSPECTION OF SUCH FACILITIES AND THE ENFORCEMENT OF THIS LAW TO ESTABLISH REVISED POLLUTANT LIMITATIONS". 18 . Consider new formulas to be used in the calculation of the Water and Sewer Benefit Assessments . 19 , Consider SEAR related to the construction of the Mecklenburg Road Water Main . f TB Mtg . 8/10/98 - Agenda Page 3. 20 . Consider approval of plans and specifications, and authorization to solicit bids for the construction of the Mecklenburg Road Water Main . 21 . Consider resolution authorizing the expenditure of funds, and the establishment of the Mecklenburg Road Water Main Capital Project Fund . 22 . Discuss goals , objectives , and recommendations presented by Town Board members for the 1999 Priority Work Plan . 230 Consider approval of specifications and authorization to request proposals for insurance coverage. 24. Consider SEQR related to the construction of an Unheated Storage Shed at the Highway Facility. 250 Consider approval of plans and specifications, and authorization to solicit bids for the construction of an Unheated Storage Shed at the Highway Facility. 268 Consider resolution authorizing the expenditure of funds , and the establishment of the Unheated Storage Shed Capital Project Fund. 278 Consent Items : Consider resolution approving and/or authorizing the following : a. Town Board Minutes - 6/11 /98, 7/13/98 . b . TOWN OF ITHACA WARRANTS . c. BOLTON POINT WARRANTS. d . Records Management Disposition Listing . e. Approval of Attendance, NY Planning Federation Annual Institute Conference. f. Approval of Attendance , GIS Conference . g . Approval of Attendance, NYS Conference on the Environment. h . West Haven Road Lighting District Refund . i . Water and Sewer Benefit Assessment Refund . 28. Report of Town Committees : a. Recreation Partnership future proposals . TB Mtg . 8/10/98 on Agenda Page 4. 29 . Report of Town Officials : a. Town Clerk/Receiver of Taxes. b. Highway Superintendent. c. Director of Engineering . d . Director of Planning . e. Director of Building/Zoning, f. Human Resources Specialist. g. Budget Officer. 30. Consider ADJOURNMENT.