HomeMy WebLinkAboutTB Minutes 1998-04-13 TOWN BOARD MEETING
April 13, 1998
5 : 30 p. m. - 9e00 p. m.
AGENDA
1 . Call to Order.
2 . Pledge of Allegiance.
I . Report of Tompkins County Board of Representatives.
4 . Report of Fire Commissioners:
5 . 6: 00 p.m. - PERSONS TO BE HEARD.
a . Marcia Torrance, 110 Winston Drive.
6 . Review 'of Correspondence :
a. Phil Smith, General Manager - Time Warner Cable.
b. NYS`i Department of Transportation - School Speed Zone, East King Road.
7. ANNOUNCEMENT : Filing of 1998 Ethics Disclosure Statements.
8. Consider Proclamation for Kids Day America/Intemational.
9 . Consider Tompkins County Board of Representatives resolution to correct the 1998 Tax Roll for Town of
Ithaca water and sewer benefit assessments.
10 . Consider the Joint Youth Services Program for the contract year 1998 .
11 . Consider entering into an agreement with Alfred Eddy to perform maintenance of the Saponi Meadows park
land and the Tomlinson park land.
12. Consider approval and acceptance of bids for Highway Department Vibrator Compactor (Roller).
13 . Consider process for filling vacancies on various boards, (i. e. Planning Board; Zoning Board of Appeals).
TOWN BOARD MEETING PAGE 2 APRIL 13, 1999
APPROVED - MAY 11v 1998
Mtg. 4/ 13/98 - Agenda Page 2.
14 . Consider resolution amending term of Planning Board member, and Zoning Board of Appeals member.
15 . Discuss Park, Open Space Plan Executive Summary.
16 . Consider setting Special Town Board Meeting date to hold public hearing to consider the Cornell
University Lake Source Cooling Project,
17 . Consider setting a public hearing date to consider enactment of a local law relating to the construction and
maintenance of telecommunication facilities.
18 . Consider authorization to sign a contract with the New York State Department of State regarding the Local
Waterfront Revitalization Program.
19. Discussion regarding the Northeast Subarea Transportation Study (NESTS), including the identification of
transportation issues and problems.
20. Consider adoption of a Home Rule request to the New York State legislature regarding the City of Ithaca' s
proposed Southwest Park alienation.
Consider acceptance of the locations of: public sewer and water line and/or easements, access easements, and
park land, in relation to the proposed Mecklenburg Heights Apartments development.
22. Consent Items : Consider resolution approving and/or authorizing the following:
a . Town Board Minutes - 3/9/988
b . TOWN OF ITHACA WARRANTS .
c . BOLTON POINT WARRANTS .
d . Ratify submission of 1998 Comptroller' s Annual Financial Report, SCLIWC.
e . Records Management Disposition Listing.
f. Human Resources Specialist - Classification Status Change.
g . Keyboard Specialist Appointment. .
h . Ratification of Appointment on Distribution Operator Trainee, SCLIWC.
L Ratification of Appointment - Administrative Department Leader, SCLIWC.
J . Personnel Manual Revision - Paid Meal Time.
k. Approval of Conference Attendance - Highway Department.
I . Appointment Local Advisory Board of Assessment Review.
m . Designation of Polling Places for 1998 .
n. Water and sewer benefit assessment refunds.
o. Appointment Recreation Partnership.
p. Conference Attendance - Zoning Board of Appeals member.
TOWN BOARD MEETING PAGE 3 APRIL 13, 1993
APPROVED - MAY 114 1998
Mtg. 4/13/98 - Agenda Page 3.
23. Report of Town Committees.
240 Reports of Town Officials:
a . Town Clerk/Receiver of Taxes.
b . Highway Superintendent.
c. Director of Engineering.
d . Director of Planning.
e . Director of Building/Zoning.
f. Human Resources.
g . Budget Officer.
25 . TIME PERMITTING: Discussion of five year capital plan.
26. Consider ADJOURNMENT.
ADDI77ONAL
6. 00 p. m. - Discussion of new Town Dull schematic desigm
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TOWN BOARD MEETING PAGE 4 APRIL 13, 1998
APPROVED — MAY 11s 1998
TOWN OF ITHACA
TOWN BOARD MINUTES
APRIL 13, 1998
At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at the
Town Hall, 126 East Seneca Street, Ithaca, New York, there were present:
PRESENT: Carolyn Grigorov, Deputy Town Supervisor; David Klein, Councilman; Ellen Harrison,
Councilwoman; Mary Russell, Councilwoman; John Wolff, Councilman,
EXCUSED: Catherine Valentino, Town Supervisor; Edward Conley, Councilman,
ALSO PRESENT: Joan Lent Noteboom, Town Clerk; John Barney, Attorney for the Town; Daniel Walker,
Director of Engineering, Fred Noteboom, Highway Superintendent; Jonathan Kanter, Director of Planning;
Alfred F. Carvill, Town Budget Officer; Judith Drake, Human Resource Specialist.
EXCUSED: Andrew Frost, Director of Building and Zoning.
OTHERS. Meghan VanLoon, 103 Sharlene Road; Doug Foster, 108 East Green Street; Douglas Look,
t a; Cloles Wilson, Ithaca; Henry Doney, Ithaca; Joan Jurkowich, Tompkins County Planning Department;
e Kosakowski, West Tower; Katie Cline, West Tower; J. Caruso, West Tower; Liz Vastbinder, Cornell
ties; Robert Romanowski Fire Commissioner; Tim Joseph, Tompkins County Board of Representatives;
Cohen; City of Ithaca Mayor; Richard Charsly, New York State Electric & Gas; Marcia Torrance for Peter
Bamberger, 1110 Winston Drive.
CALL TO ORDER: Deputy Town Supervisor Grigorov called the meeting to order at 5 :30 p.m. , and led the
assemblage in the Pledge of Allegiance.
AGENDA ITEM NO. 3 - REPORT OF TOMPKINS COUNTY BOARD OF REPRESENTATIVES:
Timothy Joseph, County Board Representative - I wanted to update the Town Board on the latest news about
sales tax. The County Board has heard from the Conference Committee of the State legislature that the sales tax
exemption on text books will happen. It will apply to books sold to both undergraduate and graduate students.
The book will have to be assigned in some course, and the purchaser must show student identification. The
purchaser does not have to show they are registered for a course the book is assigned in. It will applicable to any
book store. It had been previously discussed that this exemption would only apply to a college book store. The
Department of Taxation and Finance has been assigned the task of determining what to do about general interest
books which - are assigned as "text books" in some courses. We do not know what that' decision will be .
There has also been action about sales tax on clothing. There will be another "sales tax holiday" on clothing and
footwear in September with a $500.00 purchase limit. In January 1999, there will be another eight day "sales tax
day" in order to include two Sundays. That "holiday" will have the same conditions. The permanent
ation of sales tax on clothing begins December 1999 . That limit of purchase will be $ 110. 00.
Suncilman John Wolff - Are any of these conditions subject to change?
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TOWN BOARD MEETING PAGE 5 APRIL 13, 1998
APPROVED - MAY 119 1998
Joseph - It is very unlikely there will be any change this year. Of course, things that are planned for the
te may change. They passed the 1999 elimination and changed it from a $ 100 purchase limit to a $ 110
purchase limit. Perhaps next year it may be changed again.
It is not a bad idea to eliminate sales tax on clothing as a way of making tax more progressive, nor to eliminate the
sales tax on text books to make a college education less expensive. However, these are done in a rush at the state
level without any thought to the impact on local municipalities. We happen to be the County that will have the
most impact on the text book sales tax elimination. There is no other place in the state that has the concentration
of colleges compared to the general population that we have.
Councilwoman Mary Russell - Has there been any discussion of providing revenue sharing to our County to
compensate for this loss of revenue?
Mr. Joseph - No, we are building a movement to demand that the State of New York increase revenue sharing.
This will be one more argument of why that ought to be done. Mike Lane has organized a meeting of people
from the surrounding counties to talk about forming a lobby on this issue. The lobbying effort will deal with
asking for reimbursement to local governments for the loss of revenue, and/or finding a way to coordinate a
response. The response might mean reaching an agreement not to cooperate with the "sales tax holidays" on
clothing.
t cilwoman Ellen Harrison - I have heard the County is going to be working on Warren Road at the same time
of Cayuga Heights will be working on .North Triphammer Road. That could create a great deal of
ct.
Mr. Joseph Warren Road will be re-paved, but not as extensively as originally planned. I do not know what the
construction' schedule is, but I will pass on your concerns.
AGENDA ITEM NO. a - REPORT OF FIRE COMMISSIONERS.
Robert Romanowski - The slogan for the Fire Department this year will be " 175 Years of Saving Lives and
Protecting Property", in conjunction with the anniversary celebration. The Rescue Steamer and Chemical
Company No. 2 was formed in July of 1823 . This was the beginning of the Ithaca Fire Department.
The Joint Operations Committee for the training center has been appointed and approved. The committee will
coordinate and run this facility. The Program and Analysis Committee formed this year will review whether there
is value from each taxpayer dollar being spent. A presentation from the Fire Department to the Common Council
will be made this evening, and eventually all aspects of the Fire Department will discussed; programs, budgets,
and all incidentals.
Station No. 7, (north side) has been a retired fire station and is being put on the market for sale. Mutual aid claims
for participation in the ice storm clean up by the Fire Department has been submitted to FEMA. Those claims
tal approximately $75, 000.
o meetings were held last month to discuss issues effecting volunteers. There has been an ongoing problem
acting volunteers and keeping costs down. The Town of Ithaca is directly involved through the budget.
TOWN BOARD MEETING PAGE 6 APRIL 13, 1998
APPROVED - MAY 11, 1998
n Tobias of the Cornell Cooperative Extension was the facilitator of the meeting. Mr. Tobias has worked with
le police; volunteer organizations, and communities to assist them with mission critical issues of volunteers.
Issues discussed included volunteer time involvement due to government regulations, . new techniques, and
technology for fighting fires.
Moneys to support these services has been static or declining which creates another problem in retaining volunteer
services. We are in the process of writing a book of protocol for the Board of Fire Commissioners,
AGENDA ITEM NO. 8 - PROCLAMATION FOR KIDS DAY AMERICA/INTERNATIONAL:
Megan Van Loon - Asked the Town Board to proclaim May 9, Kids Day. Approximately 1 , 000 chiropractic
offices across the country will be promoting children' s health, safety, and environmental awareness. This years
area event will be held at a local chiropractic office. Any moneys received through door prizes will be donated to
the Special Children' s Center,
Deputy Town Supervisor Grigorov - Are other municipalities going to make this proclamation?
Ms. VanLoon - I have only approached the Town of Ithaca. The Tompkins County Sheriffs Department, the
Fire Department, Bang' s Ambulance, and a number of other community businesses will be involved and have
de contributions, or are helping with refreshments and supplies.
uncilwoman Russell - Can you tell us more about the event?
Ms. Van Loon - The event will be held on Saturday, May 9th from 12 :00 p.m. to 3 :00 p.m. at 103 Sharlene
Road. Tioga Transport will provide a shuttle service between the East Hill parking center and the location.
Children and their families will be able to pick up information and play games associated with health issues;
safety, fire awareness, the Edith Plan for fire drills. The Sheriffs Department the DARE Program will have their
information Finger printing and identification for children will be provided to give parents a measure of comfort
if their child became lost or kidnapped.
Councilwoman Harrison - There is only one particular chiropractic medical group planning this event?
Ms. Van Loon - In this particular area "yes", my husband and myself. It is being put on by a company called
Future Perfect of New Jersey. Future Perfect has been coordinating these events across the country for about five
years. We have also contacted other chiropractic groups in the area to see if they wish to participate. Some
groups havei said they are interested.
Councilwoman Harrison - That is what is making me uncomfortable, to proclaim a day like this that is being held
by a private business. It sounds like a very good activity, but it sounds as if the Town Board would be supporting
a private enterprise. I am surprised there is a single entity, rather than several organizations getting together to
plan and develop the event.
Van Loon - Anyone is welcome to join we became interested through this company who is coordinating it
ross the country for May 9 .
Councilwoman Harrison - Can you tell us about that company.
TOWN BOARD MEETING PAGE 7 APRIL 13, 1998
APPROVED - MAY Ill 1998
Van Loon - Future Perfect is out of Point Pleasant, New Jersey. It is run by two chiropractors who have
lolved other doctors in their area. They thought it would be a wonderful event, so they started notifying other
chiropractors and doctors.
Councilman Wolff - Do you plan on making this an annual event?
Ms. Van Loon - It is now a biannual event in some places. This is the first time our office has been involved.
Deputy Town Supervisor Grigorov - Are there any other professional organizations who will participate?
Ms. Van Loon - I have sent letters to many of the, doctors in the area, the major health facilities, the Health
Department and the Department of Social Services. I have not had any responses. I am in the process of making
phone contact with them.
Councilwoman Harrison - Your letter was inviting them to do what?
Ms. Van Loon - The letter was inviting them to participate, to bring brochures, or to come to the event. We are
hoping to get flyers out to the Elementary Schools to invite children to attend.
e area of the building will describe environmental awareness with coloring books and stickers, and one room
have healthy food and healthy snacks. The Fire Department will provide stickers and other items relating to
ety issues.
Councilwoman Harrison - Why is this declared Kids Day America?
Ms. Van Loon - It would be a nice way to advertise, saying that the Town of Ithaca has declared May 9th as
Kids Day America. It does not have to be done.
Deputy Town Supervisor Grigorov - Would you be asking the City to pass the proclamation?
Ms. Van Loon - The office is located in the Town of Ithaca, the Mayor suggested that I check with the Town.
Human Resource Specialist Judith Drake - Supervisor Valentino said that her main concern was the same as
Mayor Cohen' s, whether it was practical to proclaim a day that will be provided by a business.
Councilman Wolff - If this was a consortium of businesses the issue may be different.
Ms. Van Loon - I wish I could tell the Board that I have some definite answers from other health care
practitioners.
Attorney for the Town John Barney - I do not see any legal impediment in making the proclamation. Was the
tompkins County Medical Association contacted?
Van Loon - I have contacted the pediatricians and the family practice medical doctors separately. I did not
e a specific person to contact for the Tompkins County Medical Association Society.
TOWN BOARD MEETING PAGE 8 APRIL 13, 1993
APPROVED — MAY He 1998
uncilwoman Harrison we I am not comfortable doing this resolution. I hope this will be successful and next year
ould be more supportive if this were being sponsored by a group of health professionals.
The board members agreed with Councilwoman Harrison' s statement, and decided not to make the proclamation.
AGENDA ITEM NO. 6 - REVIEW OF CORRESPONDENCE.
A. Phil Smith, General Manager - Time Warner Cable - See attached letter.
The Town Board had a brief discussion on a letter received from Phil Smith (General Manager of Time Warner
Cable) in regards to upgrading the system in the community during the next six weeks.
Be NYS Department of Transportation - School Speed Zone, East King Road - See attached letter.
The Town Board discussed the letter received from the State of New York Department of Transportation
regarding the school speed zone for the Montessori School on East King Road.
AGENDA ITEM NO. 7 - ANNOUNCEN ENT: FILING OF THE 1998 ETHICS DISCLOSURE
STATEMENTS:
uty Town Supervisor Grigorov es The Ethics Disclosure Statements will be available May 1st, at the Town
' s offic e.
trk .
AGENDA ITEM NO. 5 - PERSONS TO BE HEARD:
a. Richard Charsley, NYSEG - I am here to inform the Town Board about the most resent development in the
NYSEG filing and restructuring plan. The plan was accepted last month by the Public Service Commission. As
part of the plan we might have had the option to bid on our own power plants at auction, including Mulligan
Station on Cayuga Lake. If the Commission agreed on the protocol for the auction by April 8m we would abstain
from bidding on our own plants.
At this point the focus is not having supplier choice which means the native utilities that control most of the
generation of power would focus on getting out of the generating business. We have a generation sub-City area.
When the holding company share holders approve the plan on April 29th we will still have a generating company,
but we will not be bidding on our own plants.
Therefore, Mulligan Station will have a name other than NYSEG in the near future. There are approximately 300
other parties that are interested, in bidding on the power plants for NYSEG, and this would move swiftly ahead
since the protocol is approved. I just wanted to bring that information to the Town Board to see if there were any
questions regarding the NYSEG plan.
t uncihnan' Wolff - What are the ramifications the Town should be concerned about?
. Charsley = The auction is intended to take care of the stranded cost business that has been reviewed over the
t few years. NYSEG plants are worth approximately $ 1 . 1 billion. During the restructuring proceedings in
TOWN BOARD MEETING PAGE 9 APRIL 13, 1998
APPROVED - MAY 11, 1998
York,, many utilities agreed and submitted a plan. NYSEG submitted a plan to auction off their plants. Nine
te II will be dealt with in a different manner because NYSEG owns 18% of that nuclear plant.
It is estimated the qualifier plants will establish $ 1 . 1 billion in value. Anything received above that value will be
used towards the cost related to Nine Mile II. In the first five years it will not effect a customers power bill. Part
of the restructuring included a reduction of the rates for large industrial customers by five percent each year for
five years. Everyone else will have a price cap for four years, with a five percent reduction in five years. That
will begin in the year 2002. It does not have a short range impact on the Towns, or the customers bill.
Councilman Wolff - There may be companies financing projects else where.
Mr. Charsley - Once we are out of the generating business, NYSEG may own generation somewhere else. We
would not own any qualifier power plants as we do today. Individual customers will be able to choose their own
supplier beginning August 1 , 1999. Hopefully, as we move through deregulation it will put more pressure on
prices. To the extent there is price relief now, according to the plan, large industrials that are not eligible for the
five percent reduction beginning this year would have the ability to choose their supplier. There will be a
continued downward pressure on utility rates as we go into the future.
b. Maria Torrence, 110 Winston Drive = I am here representing Peter Bamberger, owner of the property who is in
ael. The upstairs apartment in this home is rented to a family, and the one bedroom basement apartment was
ted to someone else. That person left garbage outside and a neighbor complained, which is when I found out
basement apartment is not legal. The tenant. has moved out and now the property is a one family house.
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I have talked to the Assessment Department to have them change the dwelling from a two family to one family for
the tax records. The apartment in the basement still has a sink, but the family that lives there uses the area for
living room.
Councilman 'David Klein - The affidavit that you signed, is that to state that it is a one family home?
Ms. Torrance - I did not sign that statement, the owner Peter Bamberger prepared it. I mailed it to Israel, and
then sent to the Town.
Deputy Town Supervisor Grigorov - Mr. Frost explained that is the usual thing to do to prevent it from being an
apartment.
Councilwoman Harrison - If I had a sink in the basement with a bar for family room activities, would that be
illegal?
Deputy Town Supervisor Grigorov = If the areas was maintained as an apartment.
Attorney Barney = You have to look at the definition of "dwelling unit" in the Zoning Ordinance. Building code,
t es "a space which provides complete living accommodations for a family" . That is defined as having sleeping
lities, kitchen facilities, and bath room facilities. The Town does not inspect every residence to see if there is a
bar in the basement. Technically, it could fall under that definition because they may have a restroom next to
hich could allow it to be considered a dwelling unit.
TOWN BOARD MEETING PAGE 10 APRIL 13, 1998
APPROVED - MAY 1141998
tents ere is a clear history of a violation of the law, the concern is if the dwelling unit still maintains the physical
of a kitchen, bathroom, and bedroom. If those have not been removed there is a possibility of
resumption of a violation.
Councilwoman Harrison - Is there a stove still in the basement apartment?
Ms. Torrance - No, the stove and refrigerator were removed.
Councilwoman Harrison - The idea of making someone remove a sink does not sound sensible. I would be more
comfortable if I could talk to Mr. Frost. I would like to defer this matter until Mr. Frost can enter the discussion.
Councilman Klein - I agree with Councilwoman Harrison. We do have the appropriate procedure, given the
structure of the Zoning Ordinance, for Ms. Torrance to go to the Zoning Board of Appeals to allow the sink to
remain.
Attorney Barney - This policy was brought to the Town Board for discussion a while ago. Mr. Frost is just
enforcing the compliance.
Councilwoman Harrison - Are we in a situation where something needs to be done now, or can we wait until Mr.
Frost is here to discuss this issue further?
orney Barney - "No. "
The Town Board deferred this issue until the May 1 Vh meeting.
ADDITIONAL AGENDA ITEM NO. 1 - NEW TOWN HALL SCHEMATIC DESIGN.
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Doug Look; HOLT&C Architects - We are here to give an overview of the schematic design for the new Town
Hall. The Town Board was supplied with the most recent plans. We wanted to share some updates since the last
meeting on March 30th.
There have been discussions with Supervisor Valentino and Mr. Walker about the changes. The general idea of
the main floor is to take advantage of the grand existing lobby space. The design takes advantage of that by
keeping the main entrance as the new main entrance lobby. It will be the primary entrance for the public into the
new Town Hall. From the main entrance lobby one can easily access the transaction counter.
The Town Board room would be located in the large existing space off the entrance lobby. This room will
function as a multi purpose room for the board meetings and the Town Court room. There are also some court
functions adjacent to the side lobby entrance. These offices would house the Justices ' and Court Clerks.
One strategy in the design was to take advantage of what the building has to offer, the grand entry lobby. There
are high work spaces. Most of the office functions will be in the middle of the building, and there will be new a
w conference room in the rear. There will be some enclosed offices in the back of the building made from the
ea of the present loading dock.
TOWN BOARD MEETING PAGE 11 APRIL 13, 1999
APPROVED - MAY 119 1998
e adjustment based on comments at the last meeting for the multi purpose room has to deal with providing a
led multi functional platform ( 12 inches) for Town Board meetin?,s, but also for the Town Court. This raised
platform was expressed as a positive feature. With this solution, the entrance lobby would function for the Town
Clerk's office and the Town Court.
Councilwoman Harrison - Are those removable seats or fixed seats?
Mr. Look - They are removable seats.
Councilwoman Harrison - The configuration of the seating of the Board Members on the drawing indicates it
would be difficult to interact with one another if we were in a straight line. It is better to sit as a half circle to be
able to see everyone.
Mr. Look Security measures are being looked into for the front office. The only change in the basement was
to add the employee lounge to that space.
Councilman Wolff - At the last meeting the Town Justices ' mentioned having a rail on the bench for protection.
It would be difficult to have that railing be permanent if this room is considered to use as multi-purpose room.
tLook - There was mixed feedback in terms of whether or not natural separation was desired or not. The
dback we received from Mr. Walker was that the Justices preferred not to have the rail.
ector of Engineering Walker - One Town Justice stated that people lean on the rail. I was not sure that he
liked the rail being there. The main issue was that the Justices needed to be at a higher elevation, so people are
not attempting to -lean over their table. There are a number of different elements that could be used to separate
the public from the Justices.
Mr. Look - We can look further into that during development phase. There is more flexibility without building
something like that.
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Building Code issues have been discussed and a memorandum from Andy Frost (Director of Building and
Zoning) in regards to the issues has been received. Mr. Frost' s letter concurs with our feelings about the building.
The code issues are up to Mr. Frost. Mr. Frost' s memorandum . indicates the general uses will work in the existing
building, including the kinds of functions being proposed for the basement area.
We have also generated a current opinion of probable cost for construction of this specific design. The estimate is
approximately $ 1 , 674, 000 which includes an eight percent overhead in profit while maintaining a 15 percent
design contingency. The cost does not include furnishings, fees, or miscellaneous items, it is only for construction
costs.
The loading; dock at the rear of the building will be used to construct more rooms. There will be some
landscaping and parking development. There will not be a lot done to the parking lot, but we propose building a
p to the east entrance of the building. The current projected cost also includes additional work to the raised
forms.
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TOWN BOARD MEETING PAGE 12 APRIL 13, 1998
APPROVED - MAY 114 1998
issue relates to the requirements for sprinkler systems. Mr. Frost' s memorandum states, "he does not believe
It a sprinkler system is required under State Law or under the Town' s Local Law" . We assumed under this
particular design that we were going to have sprinklers in the entire building. That would cost approximately
$809000. If the Town Board concurs with Mr. Frost's findings, we may be able to modify the projected cost
figures.
Town Clerk Noteboom - Does the cost projection include the temperature and humidity controls for the Records
Management Center in the basement?
Mr. Look - The projected cost does not include those controls. It was our understanding that the specifics on the
records vault and archival storage will be not included in this phase because it would be a separate designated
area. It was our understanding we were waiting for further definition and information about some funding
sources. We have not included design or cost for those archival pieces.
Town Clerk Noteboom - Do you still have the information on building these types of centers I provided to you?
Mr. Look - "Yes" .
This is the design at this point. It could be a very nice space appropriate for use as a new Town Hall.
tncilrnan Klein - Do the spaces provided compare to the program functions we evaluated several years ago?
Look - This design is pretty close to the original program requirements. There are a few extra spaces in this
plan with extra conference rooms that were not identified in the earlier version. This design has been evolving in
terms of a multipurpose function. The individual spaces for the Town Board room and the Town Court room
have changed since the original design. Work spaces have expanded due to the multi-purpose conference room
areas, but I do not believe the employee lounge was ever identified as being that large. The general spaces we
designated as the lobby were not as generous as indicated in the current plan because we were working with the
existing structure.
Councilman lKlein - I thought the Town Board discussed, at the last meeting, that we would need more records
storage area ?in the vault than what was shown in the basement. The entire space identified as general storage
must also contain the records vault.
Mr. Look - This is what was communicated to us for space.
Councilman .,Klein - If the Town receives the records grant the intent was to rent some of the space to other
municipalities, but if we don' t receive the grant we would still have to provide a climate controlled area for the
records vault.
Director of Engineering Walker - There are two. components, the climate control is at the north side of the
t ding, That is 1 , 400 square feet. We were originally looking for 1 , 000 square feet for the archival vault space,
h has the highest level of control. We were looking for 3 , 000 to 4, 000 square feet of general storage space
ess valuable files that have a short retention period. There is approximately 2, 500 square feet in that area
, and there are other options to expand to portions of the building at the south end of the building. That
would add significant costs.
TOWN BOARD MEETING PAGE 13 APRIL 13, 1998
APPROVED — MAY 11s 1998
Look - The original design was to keep the new basement area limited to this.
Councilman Klein - There seems to be a lot of wasted space particularly the area between the lounge and the
records storage.
Mr. Look - The earliest conception was that the basement would be all storage, archival and general storage.
Those were the kinds of square foot costs that were identified.
Director of Engineering Walker - There is a stairway and elevator there with a grade change of approximately one
foot on the north side south side of the building. The south side is approximately one foot higher. The double
door to the left of the wall is a fire door into the corridor that has a ramp into the other spaces. : Access would be
eliminated if that were included as part of the storage. The rooms in the southeast corner and the south side are
only accessible from the stairway to the lobby area. Major construction changes could allow passage from one
place to the other.
Councilman Klein - Would it make sense from a security point of view to remove the inspection galleries since
they provide spaces for people to hide?
Director of Engineering Walker - "Yes", but we need to watch costs. There is a lot of masonry and poured
oncrete th at would have to be removed.
uncilman Klein - Would the doors be locked to prevent access from upstairs, as well as downstairs?
Director of Engineering Walker - "Yes. "
Councilman . Klein - The estimate excludes correcting any existing problems. Is there an asbestos in the building
to remove, or has the Post Office taken care of that?
Director of Engineering Walker - I have received reports from the Post Office officials indicating they have
already done the asbestos removal project. The only areas they felt may have asbestos were the floor tiles and
walls in the basement. Those are being tested. There is no visible asbestos in the building.
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Councilman ! Klein - Would the Buffalo Street sidewalk need to be replaced? Tioga Street looks as if it has
already been done by the postal authorities or the City.
Mr. Look - We need to look into that, as well as other things that need further study.
Director of Engineering Walker - There are significant long term maintenance issues the Town Board needs to
discuss. Sidewalks in this type of climate tend not to be stable forever. We will need a different maintenance
program than what we have presently.
Councilwoman Russell - Is the building currently handicap accessible?
ector of Engineering Walker - There is a ramp on the loading dock, but I do not think it meets the American
th Disabili ty Act (ADA) requirements. The Post Office is not handicap accessible at this tune.
TOWN BOARD MEETING PAGE 14 APRIL 13, 1998
APPROVED - MAY 11 , 1998
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cilman Klein - There will be a handicap ramp on Buffalo Street and Tioga Street.
Councilwoman Russell - How would this impact the visual aspect of the building?
Mr. Look - I think it will have an impact, but we can work to develop a solution to retain as much of the existing
visual aspects as possible.
AGENDA ITEM NO. 20 - ADOPTION HOME RULE REQUEST TO THE STATE LEGISLATURE -
CITY OF ITHACA PROPOSED SOUTHWEST PARK ALIENATION.
Deputy Town Supervisor Giigorov - The City has been favoring this park alienation and they need the Town to
agree. There is a new regulation which needs confirmation with signatures by the Town.
Doug Foster, City Planning Department - The Town Board received a letter and a map providing an explanation
of why the City is asking for a Home Rule Request for the Alienation of Southwest Park. This is the removal of
the status of park land for the southwest park to replace it with substitute park land. Almost half of those lands
are located in the Town of Ithaca, and the State has recently informed the City that the Town needs to pass a
Home Rule Request also. Usually it would be just the City since we are alienating the park, but now the Town
needs to pass this request also.
ector of Planning Jonathan Kanter - The Town Board was supplied with a draft resolution authorizing the
g of the Home Rule Request.
Mr. Foster - The State does not need to see a resolution passed by the Town Board, but as the legislature states,
you would need to pass a resolution authorizing the Supervisor and the Town Clerk to sign these documents and
mail them into the State .
Councilwoman Harrison - The Home Rule is in order to alienate the park land?
Mr. Foster - : The legislation has been submitted by the City, but the State legislature needs a request from the City
to allow the removable of park status for the Southwest Park, and replace it with substitute park land.
Councilwoman Harrison - In order to alienate one parcel the City needs to acquire the other parcel?
Mr. Foster - "Yes. "
Councilwoman Harrison - Although the substitute is not yet in place, the State would give permission to do so
when these parcels are in place?
Mr. Foster - Yes. In 1995, the City passed a similar bill for the Inlet Island/Cass Park. They replaced it with
some lands from Ithaca Falls and Six We Creek. The State did not ask the City to have the Town pass a Home
le Request at that time, but there are now a lot of new State requirements.
puty Town Supervisor Grigorov - Is this the land we did not want to see developed?
I u ?
Director of Planning Kanter "No" . It is mostly land in the flood plain and the unique natural area.
WN BOARD MEETING PAGE 15 APRIL 13, 1998
APPROVED — MAY 11s 1998
Foster - There is a natural border to the railroad tracks.
Councilwoman Hamison - This is being done because of the interest of the City to alienate the Southwest Park
land for development in other ways? Is there a plan for that development?
Mr. Foster It is the same plan as before the Southwest Park land, it calls for some of the land from the
Southwest Park to be residential and commercial. That plan was updated to make it all commercial, otherwise the
original plan has not changed.
Councilwoman Hanson - Has the Town received a copy of the plan to study?
Mr. Foster - We are presently finishing the addendum ' s.
Director of Planning Kanter - The Town received the 1994 version.
Mr. Foster - We have not finished the process.
Councilwoman Harrison - A few years ago comments were made by the Planning Board to the City when the
draft plan was introduced. There are some roads that come into the Town over the line that have not been looked
t r thought about. Intermunicipal boundaries are of critical interest. I am not sure how that issue fits.
of Ithaca Mayor, Alan Cohen - The roads are in the plan as a means of egress and access to those particular
. T he Town is only impacted through the easVwest road that ends into Floral Avenue. There is mention in
the plan about a possible connection to a collector road. We have talked about that, but are still not clear about it.
Nothing will ': be happening in regards to connection of that road to any other road unless the Town of Ithaca
wants it to happen. It is not something that we want to happen.
Councilwoman Harrison - The plan as it reads does not address that issue. The plan the City is going to approve
shows the internal roadways and connection to Route 13A.
Mayor Cohen - It does not show anything beyond that, it just mentions it.
Councilwoman Harrison - Was the original intent for the Southwest Park to be a developed park?
Mr. Foster - "Yes, but then the need for ball fields was not there" .
Councilwoman Harrison - What are the plans for the new area of park?
Mayor Cohen - Passive recreation.
Councilwoman Harrison - How would people access this passive recreational park?
tte r Cohen - There are a number of different ideas about accessing the property, such as along the flood
ot levy or railroad right-of--way. The City received State funding to install a pedestrian bridge over the new
13 where the railroad abutments have been constructed. Another way could be from the north along the
flood control channel by the fish ladder.
TOWN BOARD MEETING PAGE 16 APRIL 13, 1998
APPROVED - MAY 11, 1998
. Foster - The proposed Black Diamond Trail will go through the park land. Any development happening
long Route 13 south of the levy would include "rights of access" to the park lands.
Councilwoman Harrison - Which parcels would the Town obtain from the County?
Director of Planning Kanter - That would be SW71
Councilwoman Harrison - The intent was to sell the parcel back to the City with stipulations on how the land
would be used?
Director of Planning Kanter - "Yes. "
Councilwoman Harrison - Does that give us an. interest in access? Could the Town be partner to the access of
this park land?
Mayor Cohen - I think something could be worked.
RESOLU77ON NO. 67: Agenda Item No. 20 - HOME RULE REOUEST FOR ALIEN54TION AND
SUBSTITUTION OF PARKLAND RELATING TO THE CITY OF ITHACA 'S SOUTHWEST PARK:
WHEREAS, certain lands situate in the southwest portion of the City of Ithaca have been acquired,
erved or designated for park and recreation purposes and the City has determined that said lands are no
9nger useful for such purposes, and
WHEREAS, the Common Council of the City of Ithaca wishes to discontinue the use of those lands for
park and recreation purposes and to be authorized and empowered to discontinue the use as park land and to
sell and convey these lands upon such terms and conditions as Common Council shall deem appropriate, and
WHEREAS, the City of Ithaca Common Council has investigated and located potential substitute park
lands, some of which is situated within the Town of Ithaca, and
WHEREAS, the City of Ithaca has requested that the Town of Ithaca Town Board cooperate with the
Citv in the Southwest Park alienation process, and
WHEREAS, the State of New York has indicated that the Town of Ithaca Town Board would have to file
a Home Rule Request in order for lands within the Town of Ithaca to be included in the City of Ithaca 's
Southwest Park alienation and substitution proposal.
NOW, 771EREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca does hereby
support the City of Ithaca s proposed Southwest Park alienation and park substitution process, and
BE IT FURTHER RESOLVED, that the Town Board of the Town of Ithaca does hereby authorize the
n Supervisor and Town Clerk to file a Home Rule Request with the New York State Legislature requesting
t the New York State Legislature enact a special law entitled "An act to authorize the City of Ithaca,
TOWN BOARD MEETING PAGE 17 APRIL 1391998
APPROVED - MAY 119 1998
pkins County, to discontinue the use of certain lands owned for park and recreation purposes, " Assembly
110677 and Senate No. S-6901 .
MOVED: Councilwoman Harrison, SECONDED: Councilman Wolff. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wol , aye. Motion carried unanimously.
AGENDA ITEM NO. 18 - AU'T'HORIZATION TO SIGN CONTRACT - NY STATE DEPARTMENT
OF STATE REGARDING THE LOCAL WATERFRONT REVITALIZATION PROGRAM.
Attorney Barney - Did the State provide you with this contract?
Joan Jurkowich, Tompkins County Planning Department - The State provided the contract to the City of Ithaca,
and the City provided it to me. This is a contract between the City on behalf of the Town of Ithaca and the
Village of Cayuga Heights for the grant funds to repair the Local Waterfront Revitalization Program. The County
is not a party even though they are mentioned in the contract. The City is the primary party because they applied
on behalf of all the other eligible municipalities. The County prepared a plan that addresses the entire waterfront,
not just the portion in the City and the Town.
ector of Planning Kanter - Do we know if the missing pages of the contract have any language other than the
9 oation of contract?
rney Barney - While reviewing the pages, there was a lot of discussion about the State ' s ability to terminate.
If the State does not pay the Town, I am not sure the Town would want to continue doing the work required to
do.
RESOLU77ON NO 66 • Agenda Item No. 18 - AUTHORIZATION FOR TOWN SUPERT7SOR TO SIGN A
CONTRACT WITH NEW YORK STATE REGARDING THE TOWN'S PARTICIPATION IN A JOINT LOCAL
WATERFRONT REVITALIZATION PROGRAM:
WHEREAS, the New York State Department, State Division of Coastal Resources and Waterfront
Revitalization has approved a grant in the amount of $50, 000 to the eligible Cayuga Lake waterfront
communities, including the Town of Ithaca, to prepare a joint Local Waterfront Revitalization Program
(LWRP), and
WHEREAS, preparation of an LWRP will enable the participating communities to coordinate their
planning for revitalization of the waterfront, protection of the scenic, recreational, and natural resources of
Cayuga Lake and its waterfront, and the economic vitality of the area; and
WHEREAS. the City of Ithaca has agreed to be responsible for grant administration for the joint
LWRP:
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca does hereby
horize the Town Supervisor to sign a contract with New York State on behalf of the Town of Ithaca regarding
lie Totivn of Ithaca 's participation in a joint Local Waterfront Revitalization Program with such changes as the
TOWN BOARD MEETING PAGE 18 APRIL 13, 1998
APPROVED - MAY 11, 1998
n Supervisor may, with the advice of the Town Planner and Attorney for the Town, approve, her execution
same to be due evidence of such approval.
MOVED: Councilwoman Russell, SECONDED: Councilwoman Harrison. . A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolff, aye. Motion carried unanimously.
AGENDA ITEM NO. 16 - SET SPECIAL TOWN BOARD MEETING DATE TO CONDUCT PUBLIC
HEARING TO CONSIDER THE CORNELL UNIVERSITY LAKE SOURCE COOLING PROJECT:
The Town Board had a brief discussion about the date of the special Town Board meeting.
RESOL U77ON NO. 63: Agenda Item No. 16 - Special Town Board Alfeetine Date
BE IT RESOLVED, the Town Board of the Town of Ithaca will hold a Special Town Board meeting on
May 7, 1998, at 5:30 p. m. , in order that they may conduct a public hearing on the proposed rezoning of a
portion of Tax Parcel No. 19- 1 -5 on East Shore Drive, for the Cornell University Lake Source Cooling Project, .
to consider SEAR findings, related to such rezoning, and to consider a proposed Local Law effecting such
rezoning; and, be it, further
RESOL VED, that the Town Clerk is hereby authorized and directed to prepare and advertise notice of
h meeting as required by law.
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted
as follows:: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolff, aye. Motion carried unanimously.
RESOLU77ON NO. 64: Agenda Item No. 16 - PUBLIC HEARING DATE: Cornell University Lake Source
Cooling Protect:
,I
BE IT RESOLVED, that the Town Board of the Town of Ithaca will hold a public hearing on May 7,
1998, at 5:35 p. m. , at the Town Hall for the purpose of considering the SEQR findings, and a local law
rezoning a portion of Tax Parcel No. 19-1 -5 on East Shore Drive to a Special Land Use District for the Cornell
University Lake Source Cooling Project; and, be it, further
RESOLVED, that the Town Clerk is hereby authorized and directed to prepare and advertise such
public hearing as required by law.
MOVED: Councilwoman Harrison, SECONDED: Councilman Wow A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, ave; Councilman Klein, ave; Councilwoman Harrison. aye;
Councilwoman Russell, aye ; Councilman Wow aye. Motion carried unanimously.
EN�TDA ITEM NO. 9 - RESOLUTION TO CORRECT THE 1998 TAX ROLL FOR WATER AND
WER BENEFIT ASSESSMENT:
TOWN BOARD MEETING PAGE 19 APRIL 13, 1998
APPROVED - MAY 11, 1998
Clerk Noteboom - I have received notification from Tompkins County, as the Receiver of Taxes,, to make a
ection to the 1998 Tax Roll. The parcel owned by Ithaca College has now become part of Ithacare. This
parcel was inadvertently charged taxes twice. In 1997 it was one parcel. In 1998 it was split into two parcels, but
the original parcel was not removed this resulted in there being three parcels on the 1998 Tax Roll when there
should have only been the two parcels.
This is a proper correction with authorization for the Receiver to do so. Mr. Walker reviewed this correction and
has decided it was proper. Since there were no charges on the tax bill other than our water and sewer benefit
assessment, I feel that it would have been appropriate for the Assessment Department to have notified us about
this correction before they asked the County Board to adopt a resolution. I would like to write a letter to the
Assessment Department stating our desire to notified first.
Attorney Barney - There is a ten day window where the County is to make their determination about a correction
from the time the individual complains. The Director of Assessment is supposed to act within ten days and make
a recommendation to the County Board. I think it would be appropriate to write the letter, but the letter should
state in the course of his investigation he should be in touch with the Town officials to discuss the issue.
AGENDA ITEM NO. 10 - JOINT YOUTH SERVICES PROGRAM FOR THE CONTRACT YEAR
1998 :
Clerk Noteboom - This is the contract related to the approved budget amount for these services. In prior
we had a sub-contract with the Learning Web. During the November 1997 meeting, the Town Board
ided to contract with the Cornell Cooperative Extension for these services. This is the first time we have seen
any of the contracts. The contract was sent to Attorney Barney for his review, and he sent a letter to the Town
Board indicating some concerns about the contract. We forwarded that letter to the Cornell Cooperative
Extension. Attorney Barney added language about the indemnification and being responsible for liability
insurance. Attorney Barney suggested a change in the time frame of payment for the services. Attorney Barney
also wanted'; to add provisions that clarify the relationship between the parties as not being an employer and an
employee, in the event of termination of the agreement. Those comments were forwarded to Holly Beeimann,
who looked; at them and requested that Attorney Barney' s letter be forwarded to Karen Coleman, (Tompkins
County You'.th Bureau), and Barbara Hopkins, (Cornell Cooperative Extension) for review. The Board does not
need to take+ any action, this is for informational purposes.
AGENDA ITEM NO. 11 - ALFRED EDDY AGREEMENT -MAINTENANCE SAPONI MEADOWS
PARK LAND AND THE TOMLINSON PARK LAND.
Superintendent Fred Noteboom - The Town has had previous agreements with Mr. Eddy to maintain the park
land and to plant crops. The agreement has been signed by Mr. Eddy, and we are waiting for the proof of
insurance. After receiving notification of the insurance, Supervisor Valentino can sign the agreement.
RESOLU77ON VO. 61: Agenda Item Mo. 11 - Apprmyal of Maintenance Agreement - Saponi
t adowsITomlinson Park Land:T�Y7IEREAS, the Town of Ithaca entered into an agreement with Alfred Eddy, Eddydale Farms, 544
twickRoad, Ithaca, New York on play 29, 1996 to perform maintenance of the Saponi Meadows park land
and the Tomlinson park land by mowing same andior growing legal crops on same; and
TOWN BOARD MEETING PAGE 20 APRIL 13, 1998
APPROVED - MAY 1141998
RWEREAS, the said agreement has expired and the Town Board wishes to continue the arrangement
the said maintenance as outlined in the expired agreement; now therefore, be it. .
RESOLVED, the governing Town Board hereby authorizes and directs the Town Supervisor to enter
into an agreement with Alfred Eddy, Eddydale Farms, 544 Bostwick Road, Ithaca, New York to perform
maintenance of the Saponi Meadows park land and the Tomlinson park land as agreed upon in the expired May
29, 1996 agreement; and be it further
RESOLVED, the said agreement shall be for a term from May 1, 1998 through December 31, 1998,
and be it further
RESOLVED, notwithstanding the terms set forth, the agreement may be terminated immediately by
either party upon the breach of any of its terms by the other party.
MOVED Councilman David Klein, SECONDED: Councilwoman Ellen Harrison. A vote on the resolution
resulted as follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolff, aye. Motion carried unanimously.
AGENDA ITEM NO. 12 - APPROVAL AND ACCEPTANCE OF BIDS FOR HIGHWAY
PAR TMENT VIBRATOR . COMPACTOR OLLER :
SOLUT70.N .NO. 62: Agenda Item No. 12 - Acceptance o Bid for Used Roller:
WHEREAS, the 1998 Highway Fund Budget included appropriations for the purchase of one used
Roller; and
WHEREAS, the Town Clerk received bids through the properly advertised bidding process; and
WHEREAS, the Highway Superintendent reviewed the bids and compared them to the specifications,
and determined that L. B. Smith, Inc. , 5985 Court Street, Syracuse, NY 13206, submitted the lowest bid that
most closelymeets the specifications; and
WHEREAS, upon the Highway Superintendent 's findings, he recommends that the governing Town
Board of the Town of Ithaca accept the lowest bid from L. B. Smith, Inc. ; now, therefore, be it
RESOLVED, the governing Town Board does hereby accept the lowest bid made by L. B. Smith, Inc. ,
for the purchase of one used roller; and, be it further
RESOL VED, the Highway Superintendent is hereby authorized and directed to purchase the said used
roller from L. B. Smith, Inc. , at a cost of . 19, 990. 00 to be expended from the DB5130. 200 equipment
propriation line item in the Highway Budget.
MOVED: Deputy Supervisor Grigorov, SECONDED: Councilwoman Mary Russell. A vote on the
olution resulted as follows: Deputy Supervisor Grigorov, aye; Councilman . Klein, aye; Councilwoman
Harrison, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Motion carried unanimously.
TOWN BOARD MEETING PAGE 21 APRIL 13, 1998
APPROVED - MAY 114 1998
ENDA ITEM NO. 13 - PROCESS FOR FILLING VACANCIES ON VARIOUS BOARDS . E.
IJANNING BOARD, ZONING BOARD OF APPEALS).
Deputy Town Supervisor Cmgorov - The Town Board was supplied with a copy of the resolution from 1991 in
regards to the Planning Board and Zoning Board of Appeals appointments.
Town Clerk Noteboom - The resolution has not been changed or rescinded, and so the Town Board should be
following the procedures of the resolution unless they wish to amend it. I will forward a copy of this resolution to
the Chair of each applicable Board explaining the Town Board had a brief discussion about the resolution and did
not wish to amend it at this time.
AGENDA ITEM NO. 14 - RESOLUTION AMENDING TERM- OF PLANNING BOARD MEMBER
AND ZONING BOARD OF APPEALS MEMBER.
Deputy Town Supervisor Grigorov - We have not been able to reach the members mentioned in the resolution to
ask them if they would be interested in being re-appointed.
Town Clerk Noteboom - Planning Board Member, James Anslie was first appointed to a five year term as the
agriculture member. When he was appointed an error occurred in the term of appointment which should have
ded December 31 , 1997, instead of December 31 , 1998 as the resolution states.
uncilwoman Harrison - This is not a correction, it is an extension of his term. Would this be a new
ointment?
Town Clerk Noteboom - This would be a new appointment. The appointment resolution indicates Mr. Ainslie
would continue to serve through the year 1998 , when he should have been considered for re-appointed on
January 1 .
Also, there presently exists an inequity in the staggering of the terms because of resignations during odd periods of
the tern, and clerical errors. One members term should expire at the end of each year, but presently we have
terms that are not staggered with more than one expiring at the same time. If the Town Board wished to re-
appoint Mr. ; Ainslie for a term through December 31 , 2000 we can correct the staggering problem. We have one
term that should end December 31 , 2000, and one that should end December 31 , 19990
Attorney Barney and Supervisor Valentino are proposing that Mr. Ainslie be asked to serve from this point
forward until December 31 , 2000 to be in compliance with the terms being staggered. After December 31 , 2000
that term would be a seven year term, as it should be. The other seat is a vacancy due to a resignation, that term
would end December 31 , 1999,
Councilwoman Harrison - The Town Board needs to make a decision about this. I am uncomfortable with this
proposal because the people serve seven year terms instead of a five year tern is because we wanted to keep the
tblic;ning Board and the Zoning Board of Appeals separated from the political turnover of the Town Board.
motivation in doing this is not so that we can "politically stack the Board", but that may not be evident to the
PP and in the future. I find this confusing and would like to see on paper what the terms are. and what we
would be doing.
TOWN BOARD MEETING PAGE 22 APRIL 13, 1998
APPROVED - MAY 11, 1998
orney Barney - There are two member' s terms who terms by resolution expire at the end of 1998, one on the
g Board and one on the Zoning Board of Appeals. One of them was Mr. Ainslie who was improperly
appointed to a term which should, have expired December 31 , 1997.
Town Clerk Noteboom - There is a vacancy on the Planning Board that expires December 31 , 19999
Deputy Town Supervisor Grigorov - The reason we need to contact these people is to ask if they want to have
their terms extended.
Attorney Barney - Mr. Ainslie was only appointed to a five year term. . At the time when there was an eight
member Planning Board, seven members had terms expire at the end of each year, with an agriculture member,
by law, appointed for a five year term. In 1993, when Mr. Ainslie should have been appointed for a five year
term, the resolution inadvertently stated the term as a six year term. Mr. Ainslie is sitting with an unauthorized
term we would like to correct. If Mr. Anslie is willing to accept a three year term, it would correct the legalities of
the staggered terms for the Planning Board,
Councilwoman Harrison - How can the Town Board randomly decide who gets a three year term?
Attornev Barnev - The Town Board can always authorize a lesser required term if it were done in conjunction
with correcting the staggered terms.
Harrison - Do we have a term expiring in seven years from now?
$uncilwoman
wn Clerk Noteboom - We have one person' s term expiring December 31 , 1998, one in 2001 , one in 2002, one
in 2003, and one in 2004. The terms that we need to complete the consecutive staggered terms would end, one
on December 31 , 1999, and one on December 31 , 2000,
Deputy Town Supervisor Grigorov - That information needs to be put to paper for further clarification.
Attorney Barney - If the Town Board passes a resolution to correct this they should recite why the Board is doing
it.
Councilwoman Russell - Is there still an agriculture member for the Planning Board?
Attorney Barney - Yes, and Mr. Ainslie fills that position. . By State law it is no longer a five year term. It is now
a seven year term for the Planning Board agriculture member.
Director of Planning Kanter - By going through that process, if Mr. Ainslie is not to continue on the Planning
Board the Town would not be required to have an agriculture member.
Attorney Barney - Mr. Ainslie is a designated Agricultural Committee member. The Town Board does not have
to reappoint Mr. Ainslie as the designated agriculture member for the Planning Board.
uncilwoman Harrison - What about appointment for David Stotz?
TOWN BOARD MEETING PAGE 23 APRIL 13, 1998
APPROVED - MAY 114 1998
jwn Clerk Noteboom - Mr. Stotz was appointed to fill the unexpired term of Robert Hines who was appointed
1993 . Mr. Stotz should have been appointed to fill that unexpired term until December 31 , 1997, but the
resolution showed December 31 , 1998 . Mr. Stotz' term should have expired December 31 , 1997. If the Town
Board had considered him for re-appointment on January 1 , the term would have been for January 1 , 1998
through December 31 , 20026 A full term on the Zoning Board of Appeals is five years.
Councilwoman Harrison - I have not heard if there have been any other applicants.
Town Clerk Noteboom - There have not been any new applicants. I am bringing this to the Town Board so you
can make a decision. Do you wish me to contact these people to see if they are stall interested in serving? They
should at least be notified because they are under the belief they were appointed through 1998 .
Councilwoman Harrison - I feel quite comfortable appointing Mr. Ainslie to the Planning Board since we have
looked extensively for members.
Town Clerk Noteboom - We have done the same for the Zoning Board of Appeals.
Councilwoman Harrison - Do we have a sense that Mr. Stotz has functioned in an adequate manner?
t n Clerk Noteboom - I have talked to Mr. Frost, and he does not hesitate to recommend that the Town Board
ppoint Mr. Stotz.
uty Town Supervisor Grigorov - I have attended a few Zoning Board of Appeals meeting, and felt very
satisfied with Mr. Stotz.
Town Clerk Noteboom - We should ask lair. Stotz if he is willing to continue another five year term.
Discussion 'deferred until the members are notified of the proposed changes.
Town Clerk Noteboom - The Conservation Board has a full compliment of members, and all terms are correct.
The Ethics Board has two vacancies.
AGENDA ITEM NO. 15 - PARK, OPEN SPACE PLAN EXECUTIVE SUMMARY :
Director of Planning Kanter - Planning staff looked into the cost estimates for the printing of the summary which
has been provided to the Town Board. We also need to . know if there are any additional comments the board
would like to make about the summary?
The cost estimate of printing the Open Space Plan came from Arnold' s Printing who gave us the estimate for
black and white printing which was thirty percent less than coloring printing.
Councilwoman Harrison - How many colored pages will there be? Pages with photographs will be full color9
ector of Planning Kanter - "Yes, I was surprised black and white was not much less. Black and white printing
Arnold ' s Printing would be approximately $ 1 , 900. 00.
TOWN BOARD MEETING PAGE 24 APRIL 13, 1998
APPROVED - MAY 119 1998
tof cilwoman Harrison - What are the plans for distribution of the Open Space Plan, would these be provided
charge or would they be sold?
Director of Planning Kanter - There would be approximately 200 people or groups who attended the public
meetings last summer who would receive copies at no cost. After that, based on the average cost per copy the
book would be sold for approximately $5 . 32 per copy. The full report with all the documentation and appendixes
will be at Town Hall for anyone to reference. If someone wanted a copy they would be charged
We would like direction from the Town Board on how to proceed with the printing. The Planning Department
appropriation line in the budget has about $2, 000, so the balance would need to be transferred from another
account.
Deputy Town Supervisor Grigorov - We should probably have 500 copies printed.
Councilwoman Harrison - I thought the Open Space Plan was very well done with- the pictures being laid out very
nicely. However, some of the pages were not numbered.
Director of Planning Kanter - When the Plan is printed page numbers will be at the bottom.
f acilwoman Harrison - Page 8, second paragraph states, "given the location of these large. tracts of land, the
cter of the terrain and the limited need for park space to serve them should development be proposed. " I
it should read "to serve new residents should development be proposed. " I know this Plan was adopted
e this happened, in the Water Oriented Recreation section on page 6. It was mentioned that the Cornell
University Lake Source Cooling Project may be an opportunity for public access. Since the Town has done
something in that regard a footnote should be added in regards to it.
Attorney Barney - There is no adopted agreement with Cornell University yet.
Councilwoman Harrison - It seems we are close to completing the agreement. A note should be added with the
updated information. Now there is no longer a Planning Committee to work on the new Conservation Zones and
the boundary designations.
Director of Planning Kanter - Those will be looked at by the Conservation Board, and then they will be looked at
by the Codes and Ordinances Committee. The Conservation Board has looked specifically at the Coy Glen area
and the South Hill Swamp area.
Councilwoman Harrison - Will the Conservation Board make recommendations on those two areas?
Director of Planning Kanter - "Yes" . The Conservation Board will also be working on the areas adjacent to the
5 g J
Buttermilk Falls State Park. Those would then go to the Codes and Ordinances Committee who will need to
discuss the process for rezoning and map changes.
t hputy Town Supervisor Grigorov - Supervisor Valentino mentioned that there was an error on the financial page
the Capital Project information.
TOWN BOARD MEETING PAGE 25 APRIL 13, 1998
APPROVED - MAY 11 , 1998
ector of Planning Kanter - Supervisor Valentino feels it would be more appropriate in the Executive Summary
take out some of the specific references to funding mechanisms. There will be general references to different
types of funding mechanisms. The purpose of the Executive Summary is to provide the public with an idea of
the overall concepts of the Plan.
AGENDA ITEM NO. 17 - SET PUBLIC HEARING DATE TO CONSIDER ENACTMENT OF A
LOCAL LAW RELATING TO THE CONSTRUCTION AND MAINTENANCE OF
TELECONEWUNICATION FACILITIES:
RESOLU770N NO. 6S: A.Qenda Item No. 17 - PUBLIC HEARING DATE: Local Law - Construction and
Maintenance Telecommunications Facilities
BE IT RESOLVED, the Town Clerk of the Town of Ithaca is hereby . authorized and directed to
advertise for a public hearing to be held at a regular meeting of the Town Board on May 11 , 1998, at 6:30
p. m. , in order that the Town Board . may consider enactment of a Local Law for the Construction and
Maintenance of Telecommunications Facilities.
MOVED: Councilman Klein, SECONDED: Councilman Wolff. A vote on the resolution resulted as follows:
Deputy Supervisor Grigorov, ave; Councilman Klein, aye; Councilwoman Harrison, ave; Councilwoman
sell. ave; Councilman Wolff,, ave. Motion carried unanimously.
ENDA ITEM NO. 19 - THE NORTHEAST SUBAREA TRANSPORTATION STUDY STS
CLUDI NG IDENTIFICATION OF TRANNSPORTATION ISSUES AND PROBLEMS:
Director of Planning Kanter - Fred Noteboom is officially appointed on the Working Group, and I am technical
advisor to the working group. The Working Group usually meets once a month, but will be meeting more than
that for a while because of the amount of work to be done . The Working Group has been addressing other public
groups, organizations, and neighborhood groups to receive input about potential issues and problems in any study
area. Does .the Town Board have any specific input for the working group?
Deputy Town Supervisor Grigorov - Some Town Board members have completed the survey on the Northeast
Subarea Transportation Study.
Councilwoman Harrison - There have been discussions about cross walks, and I have noticed that there are . a lot
of cross walks that do not have painted strips anymore.
Superintendent Noteboom - Those should be brought to my attention.
Director of Planning Kanter - A varied group of people are on the Working Group. There will be a meeting of
the Working Group on May 16th at the Dewitt Middle School,
,aAGENDA ITEM NO. 21 - ACCEPTANCE OF THE LOCATIONS OF: PUBLIC SEWER AND
FATkER LINE AND/OR EASEMENTS ACCESS EASEMENTS AND PARK LAND IN RELATION
E PROPOSED MECKLENBURG HEIGHTS APARTMENTS DEVELOPMENT.
TOWN BOARD MEETING PAGE 26 APRIL 13, 1998
APPROVED - MAY 119 1998
uty Town Supervisor Grigorov - Should we receive public comment on the road before accepting it?
Superintendent Noteboom - The Board would only be accepting the concept of the location of the road, not the
road itself.
Director of Planning Kanter - We are trying to frame together the Mecklenburg Heights proposal and the Woven
Hearts proposal. These are on two large properties on the West Hill that could be formed with the concept of a
future road connecting them together between Mecklenburg Road and Bundy Road. We are proceeding with the
subdivisions on these phases because that is what we are hearing from the Town Board I wanted to make sure
there was something like that in concept. The resolution would not deal with exact alignments or the specifics of
the road, but simply say to the Planning Board this is a good idea to advance this plan. Otherwise, I do not want
to get into a position where we have gone through this process with the Planning Board, and then come to the
Town Board later and realize this is not a good idea.
Deputy Town Supervisor Grigorov - Does it depend on Woven Hearts being accepted?
Director of Planning Kanter - "No. " It is just at the point where all these discussions are active for the Planning
Board. It will not be contingent upon the Woven Hearts being approved.
Councilwoman Russell - Where is the Woven Hearts project located?
ector of Engineering Walker - Below Perry Lane off of Bundy Road.
e Town Board had a brief discussion on the concept of the connector road from Mecklenburg Road to Bundy
Road.
Councilwoman Harrison - Is the park inaccessible until the road connection goes through?
Director of Planning Kanter - "No. " This would be set with the subdivision of the Cerrache parcel to have a
thirty foot wide easement to the park area for immediate access to the park site.
Councilwoman Harrison - But it will not be paved or improved in anyway?
Director of Planning Kanter - That is correct. It would not be developed as a park until more of the Cerrache and
Perry parcels are developed. This would be a long range plan, but we would have legal access to the site if
needed. There is a revised park boundary from what was originally shown on the subdivision map? That is good
in some ways because the area that is added is one of the nicest parts of the site for having athletic fields.
Councilwoman Russell - Is this area actively farmed?
Superintendent Noteboom - "No. " The Perry ' s are only mowing the fields.
ector of Planning Kanter - One resolution deals with acceptance of the location of the proposed park area
lined on the map. The second one is for the overall concept of the connector road.
TOWN BOARD MEETING PAGE 27 APRIL 13, 1998
APPROVED - MAY 11 , 1998
ctor of. Engineering Walker - The sewer is at the southeast corner of the property where there is a main
sing Mecklenburg Road. The developer will be building the sewer main to Town standards for future
development. Once the final layout of the site has been completed there will be locations of sewer mains
proposed to the Town. Those would be accepted as Town' s sewers so they could be used for future phase
developments of the site. It is possible that the sewer mains may cross the creek. They may have trouble
developing a portion of the site because it as a significant wet area that should be recommended for storm water
management.
Councilwoman Harrison - What does the Comprehensive Plan say about the fiuthest west sewer extension?
Director of Engineering Walker - Currently the sewer runs along Mecklenburg Road to West Haven Road. If the
Town was to extend sewer to Mecklenburg Road, which we are not proposing to do, there is a connection point
where the sewer could be connected.
Councilwoman Harrison - If the balance of the Cerrache parcel is developed the sewer would come down further?
Director of Engineering Walker - It could be tied into the current sewer main. The developer has picked the
shortest distance to his site and the water would circulate around to the buildings in that manner. There have been
a number of requests from residents on Mecklenburg Road for water since the sewer was added.
t ld not propose putting the water line through the middle of the property. The Town should consider putting
ater line down further to tie into the City ' s water main at Warren Place which has a few benefits. Now all
ater is pumped up Route 96 to Bundy Road to the Trumansburg Road tank. The Town has a six inch
main that is very fragile. We currently serve all the City properties on Oakwood Lane and the upper portion
of Hector Street from the pressure zone on Trumansburg Road. The tank is not high enough to provide pressure
to this area. That serves approximately 50 to 60 City residences. Bringing this water main down and tying into
the City ' s main gives the Town some opportunities.
We could correct the problem on Route 96 main, and we could put a new pump station at the City ' s tank site to
take some of, the pressure off of the Cliff Street pump station. We could pressurize our system using the existing
pipes, or we could pressurize with a new line if there is development in the area. Bringing the water down would
provide a second source and more security.
Deputy Town Supervisor Grigorov - Would the Town pay for the line, or would the developer?
Director of Engineering Walker - The developer would not want to pay anymore than they would have had to for
their least expensive method. This would be approximately a 1 , 200 foot water main.
Councilwoman Russell - Won' t the developer have to pump water up Mecklenburg Road to the site without the
additional pressure station?
Director of Engineering Walker - "No. " They would need to pressurize from the main that exists off of
t ansburg Road.
cilwoman Harrison - There would be enough pressure even if the line comes down along Mecklenburg Road
to the site?
TOWN BOARD MEETING PAGE 28 APRIL 13, 1998
APPROVED - MAY 11, 1998
ector of Engineering Walker - "Yes" . There is minimal pressure at the intersection of West Haven Road and
acklenburg Road. We cannot push water up the road any firrther, but we can push it down hill.
Councilwoman Russell - But then the water would need to go uphill again into the site?
Director of Engineering Walker - "Yes, but there is pressure there. " I am proposing an eight inch main from the
Warren Place intersection. Eventually we may install a pump station depending on the plans with the City to
pressurize. The preliminary costs on this development will be approximately $ 150, 000. This is the less expensive
method of cost per foot because this would be in the road right-of--way.
Councilwoman Harrison - In the past when the Board talked about development on the South Hill, we said the
developers may be able to do it less expensively, but it would not be acceptable because it would not have the
redundancy we felt was necessary.
Director of Engineering Walker - They had a six inch water main on their side of the road they wanted to use, but
it was too weak a line. There was an eight inch water main directly across the road which was their source. This
twelve inch main is the one they are going to tap. The developer is in the process of determining a reasonable
cost estimate for this main. They are willing to contribute what it would cost to build if the Town were on other
main. I would suggest they build the water main, because it is easier for us to tell the developer what to pay in
return for this service.
l uncilwoman Harrison - Have we verified the estimate that the developer gave us?
ector of±Engineering Walker - That will have to be a negotiated issue. The Town Board has the authority to
determine where the lines will go.
Attorney Barney - The Town Board has the authority to accept the water main and to control where the water
hooks up toi the Town ' s main.
Councilwoman Russell - We can justify an improvement to our water system?
Deputy Town Supervisor Grigorov - We cannot make a developer pay for an improvement to the Town that does
not effect them.
Director of Engineering Walker - The developer' s engineers are estimating this to be approximately $35 . 00 per
foot on the open fields. There is more vegetation closer to the road. Networks are very good for water systems
because if there is a break we could still provide service in other routes. The developer' s primary concern was
whether we would get this built in time for them to use it for their facility. Before moving ahead we need a firm
agreement that the developer is going to pay a certain amount to build this water main.
Councilwoman Harrison - What is the time frame?
ector of Engineering Walker - The developer was hoping 90 to 120 days from now. We could put a
nstruction . contract in place in 120 days. This project would take about three weeks. It is not a difficult design,
d we already have the survey information.
TOWN BOARD MEETING PAGE 29 APRIL 13, 1998
APPROVED - MAY 11, 1998
mey Barney - Would we be bonding?
Director of Engineering Walker - "Yes. " We have a $200, 000 surplus in the Water Fund because we did not
spend it on 'painting tanks. We had $400,000 budgeted for tank painting between this year and. last year, and the
painting contract was only $ 160, 000. These excess funds could be used.
Councilwoman Harrison - Would the public still have time to comment on this proposal?
Director of Planning Kanter - "Yes. " People on Bundy Road have already had concerns with the concept of the
connector road.
Deputy Town Supervisor Grigorov - With this resolution the Town Board would be approving the right-of--way to
the park?
Director of Engineering Walker - The portion from Bundy Road down to the creek. That is shown on the
preliminary subdivision plat for the Perry farm
Councilwoman Russell - The only two parcels that the connector road would go through is the Perry farm and the
Cerrache parcel?
ctor of Planning Kanter - "Yes. "
SOLU77ON NO. 68: Aizenda Item No. 21 - Acceptance ol Location of a 9. 473 f Acre Parcel to be
edicated as a Town Park in Conjunction with the proposed Mecklenburg Heights Apartments, Portion of Tax
Parcel No. 27-01 =13. 12, Mecklenburg Road:
WHEREAS, the Town of Ithaca adopted Park; Recreation and Open Space Plan (December 8, 1997)
recommends the assemblage of at least 10 acres for a community park to be located on West Hill, a portion of
which is suggested to be located on Tax Parcel No. 27-01 -13. 12, which includes the Mecklenburg Heights
project site, ;and which is shown on a concept map, entitled, "Mecklenburg - Bundy Road Area: Mecklenburg
Heights Project Site " (August 26, 1998); and
WHEREAS, the Planning Board granted Preliminary Subdivision Approval and Preliminary Site Plan
Approval at the March 3, 1998 meeting for the proposed Mecklenburg Heights development, conditioned upon
acceptance by the Town Board of the location of the 9. 473 +/- acre "Parcel to be Dedicated to the Town of
Ithaca for Use as a Park; " with the boundaries of that proposed park area revised as required in the same
resolution, as well as acceptance by the Town Board of the locations of all ingress/egress easements that will
provide access to the above-referenced park parcel, as shown on the drawing labeled, "Preliminary Plan
Mecklenburg Heights - Lands Now or Formerly Anthony Ceracche, Part of Military Lot 56, " dated 119198,
revised 2 12198, and as modified on the drawing attached to the letter from John Fennessey, dated March 18,
1998 (received March 19, 1998) ; and
WHEREAS, the Town Board approved the rezoning of the Mecklenburg Heights project site (11 . 45 +/-
es) at their meeting of March 31 , 1998; and
TOWN BOARD MEETING PAGE 30 APRIL 13, 1998
APPROVED - MAY 119 1998
WHEREAS, the Town Board and Planning Board are currently reviewing a proposal on the adjacent
ry site to the north of the subject park parcel, which could result in the dedication on an additional 15 +/-
acres of contiguous park land;
NOW, THEREFORE, BE IT RESOL VED:
1 . That the Town of Ithaca Town Board hereby finds that the proposed location of the proposed park site,
as described above, presents an opportunity for the Town of Ithaca to establish a community park on
West Hill as recommended in the adopted Parr Recreation and Open Space Plan and is an appropriate
location for a community park in the Town of Ithaca; and
2. That the Town of Ithaca Town Board hereby accepts the above described location of the 9. 473 +/- acre
park site on West Hill, subject to the following conditions:
a. the specific surveyed location, deed, and abstract showing good and marketable title for the
proposed park parcel be submitted in a form acceptable to the Attorney for the Town of Ithaca
and the Director of Planning for the Town of Ithaca, prior to acceptance of the park parcel by
the Town Board.
b. that Final Subdivision Approval be granted by the Town of Ithaca Planning Board in order to
split off the parcel proposed as park land, prior to the Town Board accepting said park parcel.
cm that legal rights of way (or permanent easements) be secured from Mecklenburg Road and, if
possible, from Oakwood Lane to the proposed Town park site as well as legal title to an
easement from the westerly terminus of the unopened street on Oakwood Lane, 100 feet westerly
along the south line of the park parcel, all as shown on the above referenced drawings, subject to
approval by the Attorney for the Town, the Director of Engineering for the Town and the Town
Highway Superintendent.
d. that all of the other conditions and requirements of the Preliminary
Subdivision Approval granted by the Planning Board on March 3, 1998, be met prior to formal
acceptance of the park land by the Town Board, and those additional conditions and
requirements are herein incorporated as additional conditions of the Town Board 's acceptance
of the location of the proposed West Hill park land.
MOVED: Councilwoman Russell, SECONDED: Councilman Wolff. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein. abstain; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wo, aye. Motion carried
RESOLUTION IVO. 69: Agenda Item No. 21 - Acceptance of Concept of Future Road on West Hill Connecting
Mecklenburg Road and Bundy Road Through Portions of Tax Parcel No 's. 2741 43. 12 and 27-01 - 11 . 2:
WHEREAS, the Town of Ithaca Town Board has been considering the possibility of a fixture road right-
way on West Hill, connecting ?Mecklenburg Road with Bundy Road, across portions of Tax Parcel 1Vo. 27-01 -
12, which includes the Mecklenburg Heights project site, and Tar Parcel Xo. 27-01 - 11 . 2 to the north, the
TOWN BOARD MEETING PAGE 31 APRIL 13, 1998
APPROVED - MAY 11y 1998
ncept of said future road right-of-way being shown on a concept map, entitled, "Mecklenburg - Bundy Road
ea: Mecklenburg Heights Project Site " (August 26, 1998) ; and
WHEREAS, such a future road would provide safer and more direct access between Mecklenburg
Road, Bundy Road, and T rumansburg Road, in particular for emergency and maintenance vehicles traversing
this area of West Hill; and
WHEREAS, the Planning Board granted Preliminary Subdivision Approval and Preliminary Site Plan
Approval at the March 3, 1998 meeting for the. proposed Mecklenburg Heights development, which includes
proposed locations for a future road right-of-way through portions of Tax Parcel No. 27-01 - 13. 12 on a
drawing labeled, "Preliminary Plan Mecklenburg Heights - Lands Now or Formerly Anthony Ceracche, Part of
Military Lot 56, " dated 119198, revised 212198; and
WHEREAS, the Town Board approved the rezoning of the Mecklenburg Heights project site (H . 45 +/-
acres) at their meeting of March 31, 1998: and
WHEREAS, the Town Board and Planning Board are currently reviewing a proposal on the adjacent
Tax Parcel No. 27-01 - 11 . 2 to the north of' the subject park parcel, which could result in the identification of a
future road right-of-way through to Bundy Road;
NOW, THEREFORE, BE IT RESOL t,'ED.
That the Town of Ithaca Town Board hereby finds that the proposed concept of a future road right-of-
way, connecting Mecklenburg Road with Bundy Road, as generally described above, is supported by the
Town Board, and that future subdivisions and development of Tax Parcel No 's 27-01 -13. 12 and 27-01 -
11 . 2 should incorporate appropriate provisions for such a future road; and
2. That the Town of Ithaca Town Board hereby accepts the locations of the southern portion of a future
road right-of-way abutting Mecklenburg Road and the northern portion of a future road right-of way
abutting Tax Parcel No. 27-01 - 11 . 2 (Richard and Mary Louise Perry) as shown on a drawing labeled,
"Preliminary Plan Mecklenburg Heights - Lands Now or Formerly Anthony Ceracche, Part of Military
Lot 56, " dated 119198, revised 212198.
MOVED: Deputy Supervisor Grigorov, SECONDED: Councilwoman Russell. A vote on the resolution
resulted as follows: Deputy Supervisor Grigorov, aye; Councilman Klein, abstain; Councilwoman Harrison,
aye; Councilwoman Russell, aye; Councilman Wow aye. Motion carried.
RESOLU77ON NO. 70: Agenda Item No. 21 - Authorization for Preparation of Engineering Design and
Construction Cost Estimate for Water Lines - illfecklenburg Road.
BE IT RESOL VED, the Town Board of the Town of Ithaca does hereby authorize and direct the Town
lgineer to prepare an engineering design and cost estimate for the construction of water lines for the route
Proximately 2200 feet along the north side of.Mecklenburg Road from the water main crossing the Ceraache
rcel easterly to connect with the City of Ithaca water main near the intersection of Mecklenburg Road and
arren Place ; and, be it, further
TOWN BOARD MEETING PAGE 32 APRIL 13, 1998
APPROVED - MAY 119 1998
RESOLVED, the Town Engineer is hereby instructed to work with the developer of the Mecklenburg
lights housing project to negotiate the cost sharing for the construction of the water line.
MOVED: , Councilwoman Harrison, SECONDED: Deputy Supervisor Grigorov. .4 vote on the resolution
resulted as follows: Deputy Supervisor Grigorov, aye; Councilman Klein, abstain; Councilwoman Harrison,
aye; Councilwoman Russell, aye; Councilman Wbtff, aye. Motion carried.
AGENDA ITEM NO. 22 - CONSENT ITEMS. RESOLUTION(S) APPROVING AND/OR
AUTHORIZING THE FOLLOWING.
RESOLU770NNo 's. 7104P): Agenda Items No. 220-22(0) - Consent Agenda Items:
BE. IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or
adopts the resolutions for ConsentAgenda Items No. 22(A) - 22(0) as presented and/or amended.
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: :Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. Motion carried unanimously.
SOL U770N NO. 7164): Agenda Item No. 212 0) - Town Board Minutes:
kWHEREAS, the Town Clerk has presented the minutes for the regular meeting held on March 9, 1998
e oth governing Town Board for their review and approval for filing; and
WHEREAS, the governing Town Board has reviewed the said minutes; now therefore, be it
RESOLVED, the governing Town Board does hereby approve for filing the minutes for the regular
meeting held on March 9, 1998 with the following amendment.
ORIGINAL: Page 35, Additional Business, Second. Paragraph - He is the attorney who has filed a $200 million
lawsuit against the government of Canada on behalf of Ethel Corporation under the NASA treaty.
AMENDMENT He is the attorney who has filed a $200 million lawsuit against the government of Canada on
behalf of Ethel Corporation under the NAFTA treaty.
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; ' Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wo, aye. Motion carried unanimously.
RESOLU77ONNO. 71 (B): Agenda Item No. 22(B) - Town of Ithaca Warrants
WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for
roval of payment; and
p d
TOWN BOARD MEETING PAGE 33 APRIL 13, 1998
APPROVED — MAY He 1998
WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore
it
RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in
total for the amounts indicated.
Vouchers No. 310-470
GENERAL FUND TOWNWIDE: $ 107, 739. 04 WATER FUND: $325, 875. 18
GENERAL FUND PART TO WY116, 069. 42 SEWER FUND: $136, 462. 01
HIGHWAY FUND PART TOWN.128, 163. 56 RISK RETENTION FUND: $31 . 00
LIGHTING DISTRICT FUNDS: $ 1, 572. 86 DEBT SERVICE FUND:$600. 00
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted
as follows: , Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolf, , aye. Motion carried unanimously.
RESOLU77ON NO. 71 (C): Agenda Item No. 22( C ) - Bolton Point Warrants
WHEREAS, the following numbered vouchers have been presented to the governing Town Board for
roval of payment; and
WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore
be it
RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers.
Prepaid Voucher No 's: 76- 79, 136- 158 $100, 422. 72
Water Fund Voucher No 's: 159-214 $139, 448. 02
Capital Projects Fund Voucher No: 1 $379983, 00
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolff, aye. Motion carried unanimously.
RESOLUTION NO. 71 (D): Agenda Item No. 22(d) - 1997 Southern Cayuga Lake Intermunicipal Water
Commission Annual Financial Report:
WHEREAS, the Treasurer of the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC)
has submitted the 1997 Annual Financial Report, including the Notes to Financial Statements to the NYS
omptroller 's Office as required by Town Law; and
WHEREAS, the SCLITVC and the Town of" Ithaca Town Board have reviewed and discussed the said
or and
TOWN BOARD MEETING PAGE 34 APRIL 13, 1998
APPROVED - MAY 11 , 1998
WHEREAS, the Town Clerk has properly advertised the availability of the said report for public
1pection ,as required by Town Law; now therefore be it
RESOLVED, the governing Town Board of the Town of Ithaca does hereby ratify the submission of the
1997 Annual Financial Report to the YVYS Comptroller 's Office as reflecting the financial activities and
condition of the SCLIWC for the year 1997.
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. Motion carried unanimously.
RESOL U7TON NO. 71 (E): Agenda Item No. 22(E) - Records Management Disposition Listin'a:
WHEREAS, the Records Management Officer has determined that the attached listing of outdated and
duplicate copies of records are eligible for disposition according to the State Archives and Records
Administration (SARA), Records Retention and Disposition Schedule MU4 ; and
WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk) and Department Heads
have reviewed and approved the disposition of the said records; now, therefore, be it
t cRESOLVED, the governing Town Board does hereby authorize and direct the Records Management
er to dispose of the records as described in the attached listing according to the procedure developed "by,
4.
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolff, aye. Motion carried unanimously.
RESOLU77ON NO. 71 (F): Agenda Item No. 22 (n - FLSA Classification Change Human Resources
Specialist:
WHEREAS, the Human Resources Specialist has been classified under the Fair Labor Standards Act
as non-exempt, therefore paid at a rate of time and one half for all hours over 40 in a work week; and
WHEREAS, if this position, as a management position, was paid on a salary basis it would meet the
FLSA test tobe classified as exempt, therefore not paid extra for hours worked over 40 in a work week; and
WHEREAS, if classified as exempt this position would be required to work a minimum of a forty (40)
hour work week, paid on a salary basis; now therefore be it
RESOL Y ED, the Town Board of the Town of Ithaca does hereby approve changing the Human
I aassources Specialist position from non-exempt to exempt under the Fair Labor Standards Act; and be it further
RESOLVED, the said position would be classified as a forty (40) hour a week employee at job
sification ' 'O at the 1998 annual salary of $32, 843. 20. retroactive to March 1, 19989
TOWN BOARD MEETING PAGE 35 APRIL 13, 1998
APPROVED - MAY 11 , 1998
IYED: Councilwoman Harrison, SECONDED:. Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, ave; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. Motion carried unanimously.
RESOL U71ON NO. 71 (G): Agenda Item No. 22 (g) - Regular Appointment of Keyboard Specialist:
WHEREAS, there has been a vacancy in the position of Keyboard Specialist in the Town Clerk
Department, which is the position that transcribes all the minutes of the Town Board, Planning Board, Zoning
Board and Conservation Board; and
WHEREAS, the Town Clerk and Human Resources Specialist interviewed three candidates from the
Civil Service Eligible Listing provided by Tompkins County Personnel; and
WHEREAS, the interviewers have determined that Carrie Coates possesses the necessary skills and
experience to satisfactorily perform the duties of this position; now therefore be it
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the appointment of Carrie
Coates as Keyboard Specialist, job classification "F ", at $8. 25 per hour based on a 37. 5 hour flexible work
1
charged 50% to .41410. 100, 25% to B8010. 100 and 25% to B8020. 100, under the direct supervision of
Town Clerk; and be it further
RESOLVED, the said person shall start May 4, 1998 and will need to successfully complete a twenty
six (26) week probationary period for permanent status, no further Town Board action will be required if
probationary period is successfully completed. Full time benefits apply.
MOVED : Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow ave. Motion carried unanimously.
RESOLU770N NO. 71 (11): Agenda Item No. 22 (h) - Provisional Appointment Distribution Operator
Trainee: SCLIWC:
WHEREAS, there has been a vacancy of the Distribution Operator Trainee position . in the Distribution
Department at Southern Cayuga Lake Intermunicipal Water Commission since January 23, 1998; and
WHERE,4S, Craig Ballard possesses the experience and qualifications desired to fill the said vacancy;
and
WHEREA c, SCLIWC has apprcwed the provisional appointment of Craig Ballard effective February
1998, since there is not an eligible listing available for the said position; now therefore be it
RESOLVED, the Town Board of the Town of Ithaca, as the administering municipality, does hereby
ify the provisional appointment of Craig Ballard as a full time Distribution Operator Trainee, account
SW8340. 101 . ` at an hourly wage of$9. 03 effective February 19, 1998.
TOWN BOARD MEETING PAGE 36 APRIL 13, 1998
APPROVED - MAY 114 1998
VED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolff, aye. Motion carried unanimously.
RESOLU770N NO. 71 (D: Agenda Item No. 22 (I) - Regular Appointment Administrative Department Leader:
SCLIWC:
WHEREAS, Larry Parlett has been a provisional Administrative Department Leader at Southern
Cayuga Lake Intermunicipal Water Commission since the Town became compliant with Civil Service in June
1995; and
WHEREAS, Mr. Parlett has successfully completed the required exam for said position; and
WHEREAS, SCLIWC has approved the regular appointment of Larry Parlett as the Administrative
Department Leader effective March 27, 1998; now therefore be it
RESOLVED, the Town Board of the Town of Ithaca, as the administering municipality, does hereby
ratify the regular appointment of Larry Parlett as the Administrative Department Leader, in a salary position,
Jhe 1998 salary of $38, 735, effective 11farch 2 ? 1998. Full time benefits apply.
VED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
ws: Deputy Supervisor Grigorov, aye; Councilman Klein, aye ; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wol, aye. Motion carried unanimously.
RESOL U770N NO. 710: Agenda Item No. 22 ("i) - Revision of Personnelltdanual- Paid Meal Periods:
WHEREAS, the subject of Paid Meal Periods was an agenda item at the March 18, 1998 Personnel
Committee Meeting; and
WHEREAS, it was discussed that the present policy to reimburse for meals during emergencies is too
cumbersome{ and time consuming for many Departments; and
WHEREAS, the committee recommends to revise the policy to pav employees through the half hour
0
lunch period; in place of reimbursing them for meals; now therefore be it
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the following revision of the
August 11, 1997 Personnel Manual : Paid Meal Periods page 32,
Present "Employees called back to work in emergency situations may be reimbursed for meals, if the
mplovee provides receipts for the meal purchased. The employee shall record the meal period taken on their
e sheet. "
TOWN BOARD MEETING PAGE 37 APRIL 13, 1998
APPROVED - MAY 1141998
iced Poll : "Employees called to work or stays after normal working hours, for emergency situations, will
paid straight through for the day. In these situations an employee will be paid through the meal period in
place of being reimbursed for the meal. " ; and be it further
RESOLVED, the Human Resources Specialist is hereby authorized and directed to incorporate the said
policy into the Town of Ithaca Personnel .Manual and distribute a copy of said policy revision to each Town
employee.
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. ' Motion carried unanimously.
RESOLU770N NO. 71 (In: Agenda Item No. 22(K) - Approval Conference Attendance - Highway
Department:
WHEREAS, the Highway/Parks Department has software to enable the department to track the signs
program, vehicle maintenance records, mapping, etceteras; and
WHEREAS, MCS/Spectrum provides a training, once a year for users of their software, in Niagara
lls, New York; and
WHEREAS, the Administrative Assistant, Gail Kroll wishes to attend said conference; now, therefore,
it
RESOLVED, that the governing Town Board of the Town of Ithaca does hereby approve the attendance
of Gail Kroll, Administrative Assistant at the said conference; and, be it, further
RESOLVED, the cost of attending said conference shall not exceed $300. 00, and shall be expended
from the General Fund, Superintendent of Highways, Conference line appropriation.
MOVED: Councilwoman Harrison. SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. Motion carried unanimously.
RESOLU77ON tYO. 71 (L): Agenda Item No. 22(L) - Appointment Local Advisory Board of Assessment
Review:
WHEREAS, the Tompkins County Local Advisory Board of Assessment Review will hold their review
proceedings on Wednesday, May 13, 1998, from 3: 00 p. m. to 6: 00 p. m. , at the Tompkins County Assessment
Office, 128 East Buffalo Street, Ithaca, New York; and
WHEREAS, it is necessary that the Town Supervisor anchor Deputy Town Supervisor appoint two
mbers of the Town Board to attend the said proceedings as Town of Ithaca representatives; now, therefore,
it
TOWN BOARD MEETING PAGE 38 APRIL 13, 1998
APPROVED - MAY 11, 1998
tRESOLVED, . the Deputy Town Supervisor hereby appoints Councilwoman Ellen Harrison and
ncilwoman 4 Carolyn Grigorov as the Town of Ithaca representatives on the Tompkins County Local
Advisory Board of Assessment Review on Wednesday, May 13, 1998; and be it further
RESOLVED, the Town Clerk is herebv authorized and directed to send a certified copy of this
resolution to the Tompkins County Division of Assessment.
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolf, aye. Motion carried unanimously.
RESOL U77ON NO. 71 (M: Agenda Item No. 22(M) - Designation of 1998 Polling Places:
WHERE4S, in conformity with Town Law it is necessary that the Town of Ithaca designate the names
and addresses of Polling Places for voting within the Town of Ithaca; and
WWEREAS, the governing Town Board of the Town of Ithaca wishes to be in compliance with the
Election Law; now, therefore, be it
tRESOLVED, that the governing Town Board does hereby designate the following list by Districts of
ing Places, as the official Designated Polling Places for the year 1998; and be it further
RESOLVED, the said designated polling places are all in compliance with the Election Law and are
accessible to the handicap.
District # 1 - West Hill Fire Station, 1242 Trumansburg Road .
District #2 - Veteran Volunteer Fireman 's Association, Inc. , 638 Elmira Road
District 43 - South Hill Fire Station, 965 Danby Road
District 44 - Reis Tennis Center (a� Cornell University, 230 Pine Tree Road
District 45 - Hasbrouck Apartments Community Center, 121 Pleasant Grove Road
District #6 - B. O. C.E. S. , 555 Warren Road
District # 7 - Cayuga Heights School, Corner East Upland & Hanshaw Road
District #8 - Boynton Middle School, 1601 North Cayuga Street
District #9 - B. O. C.E. S. , 555 Warren Road
District 410 - Axiohm, 950 Danby Road
District 411 - Reis Tennis Center @ Cornell University, 230 Pine Tree Road
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolff, aye. Motion carried unanimously.
r acS 71 OLU77ON NO. N4) : A enda Item No. 22n - Water and Sewer Benefit Assessment Refund Town of
a Tax Parcel #57. - 1 -8. 155 / Circle Lane :
TOWN BOARD MEETING PAGE 39 APRIL 13, 1998
APPROVED - MAY 11, 1998
WHEREAS, Philippe Baveye has requested a refund of water and sewer benefit charges on the basis
at assessment units were incorrectly calculated, and;
WHEREAS, the Special Benefit Assessment Committee and the Town Engineer have reviewed the
request for a reduction of water and sewer benefit units and have determined that the correct number of units
for the parcel is adval for water and adval for sewer, and that the assessment for 1998 was for 1 . 12 units for
water and 1 . 12 units for sewer, and has recommended that a refund is due for 1 . 12 water benefit units in the
amount of $60. 48 and that a refund is due for 1 . 12 sewer benefit units in the amount of $84. 00 for the year
1998, and;
WHEREAS, taxes have been paid in full for the affected tax parcel, now therefore be it
RESOLVED, the Town Board hereby authorizes refunds of ,$60. 48 for water and $84. 00 [total of
$144. 48] to be paid to Philippe Baveye, 108 Tudor Road, Ithaca, New York 14850.
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows : Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. Motion carried unanimously.
ASESOL U77ON NO. 71(N-2): Agenda Item No. 22 - Water and Sewer Benefit Assessment Refiind Town o
raca Lax Parcel #57. -1 -8. 172 / Circle Lane
WHEREAS, Menequita Gonzalez has requested a refund of water and sewer benefit charges on the
basis that assessment units were incorrectly calculated , and;
WHEREAS, the Special Benefit Assessment Committee and the Town Engineer have reviewed the
request for 'a reduction of water and sewer benefit units and have determined that the correct number of units
for the parcel is zero for water and zero for sewer, and that the assessment for 1998 was for 1 . 12 units for
water and 1. 12 units for sewer, and has recommended that a refund is due for 1 . 12 water benefit units in the
amount of $60. 48 and that a refund is due for 1 . 12 sewer benefit units in the amount of $84. 00 for the year
1998, and;
WHEREAS, taxes have been paid in full for the affected tax parcel, now therefore be it
RESOLVED, the Town Board hereby authorizes refunds of $60. 48 for water and $84. 00 for sewer
[total of$ 144. 48] to be paid to Menequita Gonzalez, 106 Landmark Drive, Ithaca, New York 14850.
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. Motion carried unanimously.
U acU770N NO. 71 N-3 : ,4 enda Item No. 22 n) - Water and Sewer Bene it Assessment Re and Town ax Parcel 456. - 1 - 1
TOWN BOARD MEETING PAGE 40 APRIL 13, 1998
APPROVED - MAY 11, 1998
WHEREAS, Carl Lowe has requested a refund of water and sewer benefit charges on the basis that
isessment units were incorrectly calculated, and;
WHEREAS, the Special Benefit .Assessment Committee and the Town Engineer have reviewed the
request for a reduction of water and sewer benefit units and have determined that the correct number of units
for the parcel is 2_5 for water and 2_S for sewer, and that the assessment for 1998 was for 4. 74 units for water
and 4. 74 units for sewer and has recommended that a refund is due for 2. 69 water benefit units in the
amount of $145. and that a refund is due for 2. 69 sewer benefit units in the amount of $202. for the year
1998, and
WHEREAS, taxes have been paid in full_for the affected tax parcel, now therefore be it
RESOLVED, the Town Board hereby authorizes refunds of $145. for water and $202. for sewer /total
of 347. . to be paid to Carl Lowe, 1517 Slaterville Road, Ithaca, New York 14850.
MOVED: Councilwoman Harrison, SECO.NDED: Councilwoman Russell. A vote on the resolution was as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye, Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. Motion carried unanimously.
AMESOLU7YO.1V NO. 71(7V4) : Agenda Item No. 22 n - Water and Sewer Benefit Assessment R efi1nd Town o
haca . Tax Parcel #57. - 1 -8. 170 / Circle Lane
WHEREAS, Kenneth Strike has requested a refund of water and sewer benefi t charges on the basis that
assessment units were incorrectly calculated, and;
WHEREAS, the Special Benefit Assessment Committee and the Town Engineer have reviewed the
request for. a reduction of water and sewer benefit units and have determined that the correct number of units
for the parcel is adval for water and adval for sewer, and that the assessment for 1998 was for one (1) unit for
water and one (1) unit for sewer, and has recommended that a refund is due for one (1) water benefit unit in
the amount of $54. 00 and that a refund is due for one (1) sewer benefit in the amount of $ 75. 00 for the year
1998, and;
WHEREAS, taxes have been paid in full for the affected tax parcel, now therefore be it
RESOLVED, the Town Board hereby authorizes refunds of $54. 00 for water and $ 75. 00 for sewer
[total of$ 129. 001 to be paid to Kenneth Strike, 106 Tudor Road, Ithaca, New York 14850.
MOVED : Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wolff, aye. Alfotion carried unanimously.
rthaca OLUT70N NO. 71 -S : A enda Item No. 22 (N) Water and Sewer Benefit Assessment Refund Town o
Tax Parcel 957. -1 -8. 171/Circle Lane:
TOWN BOARD MEETING PAGE 42 APRIL 13, 1998
APPROVED - MAY 119 1998
WHEREAS, attendance at this seminar will be beneficial in the performance of Mr. Sigel 's duties as a
ping Board of Appeals member; now, therefore, be it
RESOLVED, that the Town of Ithaca Town Board hereby approves the attendance of Kirk Sigel at said
seminar at a cost of $ 145. 00, plus approximately $ 75. 00 for mileage, to be paid from Building/Zoning Account
No. B8010. 403,
MOVED: Councilwoman Harrison, SECONDED: Councilwoman Russell. A vote on the resolution resulted as
follows: Deputy Supervisor. Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. Motion carried unanimously.
AGENDA ITEM NO. 23 - REPORT OF TOWN COMMITTEES:
Councilwoman Russell - The Recreation Partnership has a meeting next week and they are asking the participating
municipalities to express interest in continuing the partnership after 1999. The representatives were asked to
check with their Boards to see if that interest is there.
Councilwoman Harrison - I would like an update on the Intermunicipal participation during the budget process.
Has this been discussed by the group?
tm uncilwoman
Russell - The participation amounts were raised for the outlying municipalities for this year. All of
agreed to the least amount, and in concept they were ready to take on a fairer share financially. I will be
ed to see full equity, but there is some language in the agreement relating to moving towards equity.
Councilwoman Harrison - The fact is that the Town is subsidizing some of these other towns. But are we getting
services that we would not get otherwise? Remind me why that is true, if the other towns are willing to participate
in an equitable manner what would we loose?
Councilwoman Russell - Children in the Town of Ithaca are not allowed to participate in programs of these
outlying municipalities.
Town C1erkjNoteboom - If the partnership were dissolved, we would need to contract individually with the City
of Ithaca to provide these services. The Town does not have the facilities to provide these services, (tennis courts,
ball fields, youth center). If we had to pay the City for providing the programs and the facilities we would
probably pay more for the services as a whole. But the partnership does help the City offset the costs of
maintenance and operation of those facilities.
I think there would be a strong possibility of loosing youth bureau staff. They do all the planning, administration,
and work of the programs we provide. The money contributed by other municipalities helps pay for several staff
members.
When we first entered into agreement several years ago we had more athletic programs than diversified recreation
grams. We are now developing drama and arts programs, along with nature programs. We were never able to
that before. We are giving opportunities to young people who are not athletically inclined. Those children
w have activities they can get involved in that make them feel good about themselves.
TOWN BOARD MEETING PAGE 43 APRIL 13, 1998
APPROVED - MAY 119 1998
cost may go up, and there are some real issues that need to be raised with the City. The budget is a concern,
the money is not spent for a given program the money does not go into the Recreation Partnership fund
balance, it goes to the City of Ithaca' s General Fund. That is an issue that this Town Board really needs to
address with the City of Ithaca. For example, if the City budgets $ 10,000 for one program and they only spend
$6, 000, the City takes the remaining $4, 000. 00 and adds it back to the City' s General Fund.
The Town Board had a brief discussion on the City s decision of putting the money into their General Fund if it
is not spent.
Councilwoman Russell - The MAI Committee received a 60-page report from the Environmental Consultant.
That report will be discussed at the meeting for the Technology Plan for the Waste Disposal.
Councilwoman Harrison - Have they recommended an option?
Councilwoman Russell - "Yes" . The incineration was taken out and it was agreed upon by the committee
members not to consider the incineration of carcasses. The original proposal was shelved several months ago, but
incineration of carcasses were still being considered. The environmental consultant suggested putting that aside
to consider all other options of disposal before considering incineration. With that concern, we decided to
examine other disposal options.
t unciAvoman Russell gave a brief presentation of what the MV Committee was doing.
ncilwoman Harrison - Transportation Committee : The City had a public meeting on the bike plan they have
put forward. The meetings were conducted informally at different stations. I have talked to several people on
how we might best coordinate with the Town ' s plan. I have drafted a letter to the City mentioning that we
applaud their efforts on bike plantning, and that we have been active in that area ourselves. We would like to
invite them to the next Transportation Committee meeting to discuss coordinating routes. I will send this letter on
behalf of the Town.
The Town Board decided to look at the letter and edit it before sending it to the City.
Councilman :Klein - The Codes and Ordinances Committee will be meeting Wednesday night. They will be
reviewing the study from the adult businesses in the Town of Ithaca. The Public Works Committee has been
meeting with the architectural engineering consultant on the highway garage feasibility study. They have done a
lot of analyzing of the existing facility and program. They have developed some schematics of block diagrams
that have been reviewed by the committee and highway staff.
Councilwoman Harrison - Is there anything new that has developed about the cell towers in the Town of Ithaca
since the newspaper article?
Attorney Barney - I am not sure where they got that information. However, I would like to make several
amendments to the law, and come back with further information for the Town Board.
4uncilwoman Harrison - We set a public hearing for the next Town Board meeting. The revisions would need
be sent prior to that meeting. The Codes and Ordinances Committee has put forward the previous draft, are
0u suggesting there is not enough time to revise the draft?
TOWN BOARD MEETING PAGE 44 APRIL 13, 1998
APPROVED - MAY 110 1998
orney Barney It will be going before the Planning Board at their next meeting for a recommendation. It is
lcial to get something in place.
Councilwoman Harrison - When the entire Zoning Ordinance is revised it could be included in that?
Attorney Barney - "Yes" . I will receive more information from other sources. My understanding is that we
cannot prohibit adult entertainment businesses, but the Town can regulate them in certain ways.
Councilwoman Harrison - What about the Benefit Assessment Committee? They were going to discuss how
benefit assessments related to open space and conservation districts?
Councilman Klein - If we develop a formula that only deals with frontage, and get the right equation it would
become self regulated because many conservation properties have deep lots that do not have much frontage. The
whole formula is being restructured. The accounting analysis will be done by the Planning Department and the
Engineering Department.
Director of Engineering Walker - The number of large properties are not that great. The number of units
impacted are marginal compared to the overall numbers for residential lots. In the past, people with water and
sewer were rezoned R- 1 5, we do not do that anymore. Now, a 150 foot lot size would be charged one-quarter of
a unit. There is no direct correlation between the frontage and the cost of the structure. Some of the formulas
re from the State and were used as a guideline.
uncilman Klein - The current formula takes in the whole acreage, so if there is a large parcel they are not just
paying for the frontage, but they are paying for the back lot.
Councilwoman Russell - This would also give the Town a way to help the land owners that are not necessarily in
the Conservation District, but who we do not want to pressure to develop.
Councilwoman Harrison - Hopefully, those lots extend along the road frontage instead of being deep.
Councilwoman Russell - Those pieces will need to be looked into. The new formula will not take properties to
just a level of one unit, but owners can still have a Conservation Easement on their property. Then we could
consider bringing it down to a level of one unit. We do not want to bring it down to a level of one unit without
that conservation easement.
Councilwoman Harrison - I thought that is part of what was going to be addressed?
Councilman Klein - If there is a conservation easement, and the owner does not develop the property, the
assessment would reflect that.
Councilwoman Russell - There have been discussions about taking the conservation district land out of the
calculations.
e Board had a brief discussion about the conservation district lands and how the water and sewer benefit
sessment effects those lands.
TOWN BOARD MEETING PAGE 45 APRIL 13, 1999
APPROVED - MAY 11* 1998
ENDA ITEM NO. 24 - REPORTS OF TOWN OFFICIALS.
A. Town Clerk/Receiver of Taxes - See attached.
Town Clerk Noteboom as The Town Clerk ' s Office will be closed tilonday, April 20, Tuesday, April 21 , and
Wednesday, April 22, while the Town Clerk and Deputy Town Clerk' s attend the New York State Town Clerk's
Association Conference at Saratoga Springs.
Be Highway' Superintendent - See attached.
Superintendent Noteboom on The Safety Committee has met and will be meeting once every two months. People
from Town Hall and people from the Highway Department will be working together on this committee.
Human Resource Specialist Drake on I have received a follow-up letter from Jim Carey who did the initial safety
evaluation through Workman ' s Compensation. Mr. Carey stated that we are doing a good job. He will be
forwarding a copy of that letter to the State Insurance Fund so they will not ask for another evaluation.
Co Director of Engineering - See attached.
ctor of Engineering Walker we The County has $35, 000 that can be used for storm water projects that we are
g to apply for. We have some erosion problems that are impacting storm water which may cause problems in
future. We have a major drainage way in Eastern Heights that was never maintained after putting stone there
a few years ago. Now there are a few houses being threatened in that area.
D. Director of Planning - See attached.
Director of Planning Kanter on We have heard of a few grant programs that will be presented at the May meeting.
These grants may possibly be used for the Purchase of Development Rights Program, Clean Water and Clear Air
Bond Act, and the Federal Farmland Protection Program. There will also be full reports of conferences that the
Planning Department staff attended at the L next meeting.
E. Director of Building and Zoning - See attached.
Councilman Klein - Mr. Frost' s memorandum mentions that the Post Office would not need to have a sprinkler
system.
Attorney Barney - The local law requires retrofitting sprinklers in buildings with areas for sleeping. I do not know
if office buildings require sprinkler systems. I would need to look at that issue further.
F. Human Resources - See attached.
Budget Officer - See attached.
Je vtn Budget officer Alfred CanU - Quarterly Revenue and Summary Expense Reports indicate that we are on
o what expenditures have been. Revenues right now are shown to be high. There are a few funds where
TOWN BOARD MEETING PAGE 46 APRIL 13, 1998
APPROVED - MAY 114 1998
h flow is tight because those funds depended upon sales tax revenue. One of those funds is the General Part
Fund (B). That fund should be watched until the sales tax revenue comes in. One healthy financial note is
that the cash equivalencies are equal to 100% of the Fund Balance to date. Investments are healthy. Interest rates
are down, but we are still maintaining status quote. Our Capital Project Fund has grown.
I have a pre-audit meeting with the Independent Auditors for the year 1997 on April 27th. We do not anticipate
any problems. A third party opinion will be very welcomed.
Councilwoman Russell - How will the proposed sales tax exemption for textbooks affect the Town?
Town Budget Officer Carvill - The last report by the County Board of Representatives was that it would be a
county wide decrease of about $ 100, 000. It is hard to say what the Town' s share of that decrease will be.
Councilman Klein - The Town Hall Fund is actually the Town Hall Building/Capital Reserves Fund. Should
Town Hall be deleted off of that title in case we use the money for something else, and just have a Capital
Reserve Fund?
Town Budget Officer Carvill - That fund is a reserve for the Town Hall expenditures.
AGENDA ITEM NO. 25 - TEME PERMITTING: DISCUSSION OF FIVE YEAR CAPITAL PLAN.
C GETown Board deferred this issue until a later date.
NDA ITEM NO. 26 - EXECUTIVE SESSION:
Motion made by Deputy Town Supervisor Gigorov, seconded by Councilman Wolff to enter into Executive
Session to discuss public safety and potential litigation. Motion carried unanimously. The Board entered
Executive Session at 9 : 50 p.m.
Motion made by Councilwoman Harrison, seconded by Councilman Wolff to resume regular session. Motion
carried unanimously. The Board resumed regular session at 10 :40 p.m.
As a result of the Executive Session the following resolution was adopted:
RESOLUTTON NO. 72: Agenda Item No. 16 - Cornell Universitv Lake Source Cooling Project Proposed
Revisions to SLUD:
BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby authorizes and
directs the Attorney for the Town to discuss with the appropriate officials of Cornell University the possibility of
adding a provision to the draft Special Land Use District legislation for the Cornell University Lake Source
Cooling Project to provide for an independent panel to annually, (for the first five years after completion of the
tjroect and on a biennial basis thereafter) , monitor the effects of the Cornell University Lake Source Cooling
ect if approved.; and, be it further
TOWN BOARD MEETING PAGE 47 APRIL 13, 1998
APPROVED - MAY 11, 1998
RESOLVED, the Independent Panel would consist of three members, one chosen by Cornell University,
by the Town of Ithaca Town Board, and the third chosen by the two panel members; and, be it further
RESOLVED, the Independent Panel, after their review, shall provide a written report to the Town
Board and Cornell University. The Town Board and Cornell University shall then have the opportunity to
proceed with any appropriate notification, and or action to the New York State Department of Environmental
Conservation proved necessary related to the permit to rectify any adverse circumstances disclosed in such
report; and, be it, further
RESOLVED, the cost to secure the expertise of the independent panel shall be paid for by Cornell
University,
MOVED: Councilwoman Russell, SECONDED: Deputy Supervisor Grigorov. A vote on the resolution
resulted as follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilwoman Russell, aye; Councilman Wow aye. Motion carried unanimously.
AGENDA ITEM NO. 27 - ADJOURNMENT:
As there was no further business to come before the Town Board, a motion was . made by Councilwoman
on, seconded by Councilman Wolff to adjourn. Motion carried unanimously.
uty Town Supervisor Grigorov adjourned the meeting at 10 :45 p.m.
Respectfully submitted,
Joan Lent Noteboom,
Town Clerk
"NEXT REGULAR MEETING - May 11 ; 1998 at 5 : 30 p. m.
"Minutes Transcribed by Deborah Kelley.
T OWN C L E R K ' S MO N T H L Y R E P O R T
TOWN OF ITHACA , NEW YORK MARCH , 1998
TO THE SUPERVISOR : PAGE 1
Pursuant to Section 17 , Subd f of the Town Law , I hereby mate the following statement of all fees and moneys received by me
in connection with my office during the month stated above , excepting only such fees and moneys the application and payment
of which are otherwise provided for by law :
1997 SPORTING LICENSES
1998 SPORTING LICENSES 1 . 00
3 MARRIAGE LICENSES NO . 98003 TO 98005 26 . 25
AGRICULTURE REPORT
COPY AERIAL PHOTOS
6 MISC . COPIES 16 . 55
1 COMPREHENSIVE PLAN 12 . 00
ENVIRONMENTAL REVIEW
MARRIAGE TRANSCRIPT
2 NOISE ORDINANCE 2 . 00
RETURNED CHECK — CLERK
RETURNED CHECK — TAXES
RETURNED CHECK — W& S
OPEN SPACE REPORT
POSTAGE 3 . 00
SIGN ORDINANCE
1 SUBDIVISION REGULATIONS 3 . 00
6 TAX SEARCH 30 . 00
WATER & SEWER SEARCH
10 ZONING ORDINANCE 85 . 00
A1255 TOTAL TOWN CLERK FEES 178 . 80
A1555 DOG ENUMERATION 103 . 00
A1556 SPCA CONTRACT 560 . 98
A1557 SPCA IMPOUND FEES 30 . 00
A2530 GAMES OF CHANCE LICENSES
_ BINGO LICENSES
BINGO FEES 63 . 09
A2540 TOTAL A2540 63 . 09
A2544 103 DOG LICENSES 20600_
Paid to Supervisor for General Fund _ 1141 . 87
Paid to NYS DEC for 1998 Sporting Licenses 13 . 00
Paid to County Treasurer for Dog Licenses 197 •
Paid to Ag & Markets for Dog Licenses 54 . 00
Paid to NYS Health Department for Marriage Licenses 33 . 75
Paid to State Comptroller for Games of Chance Licenses
Paid to State Comptroller for Bingo Licenses
Total Disbursements 11440 . 14
APRIL 1 , 1998 � -t4*,c_ ✓-Q��K' 4r , SUPERVISOR
STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA
JOAN LENT NOTEBOOK , being duly sworn , says that she is the Clerk of the TOWN OF ITHACA
that the foregoing is a full and true statement of all Fees and Honeys received by her during the month above stated ,
excepting only such Fees the application and payment of which are otherwise provided for by
sAlaw .
Subscribed and sworn to before me this Nary. J. Saxton Vic ' .
Nota Public, State of New York Town Clerk
day of _R 2CA_�_ 19 Salified in Tinge Cougty
Commission Expires _��
Agenda Item No . 24 (A)
Town Clerk/Receiver of Taxes
Monthly Report
Presented : Town Board Meeting 4/13/98
Town Clerk: Work and training continues related to the restructuring of the office . The
month was very busy with additional sales of marriage licenses , fishing licenses , and
turkey licenses, and dog licenses .
Staff has been working with . the accounting office in the development of more efficient
spreadsheets showing the breakdown of water and sewer billing payments . The sheet
eliminates the need for duplication of work by our staff and SCLIWC .
Staff helped in the collating and mailing of the spring newsletter.
Records Management: The Records Management Advisory Board (RMAB) March 24 .
The RMAB set their meetings to be held on the 4'h Tuesday of each month at 10: 30
a. m . The RMAB discussed the timetable for completion of work through the . New York
State Library grant application if awarded .
The inventory and disposition of the present records by all departments will be started
and hopefully concluded from May 1 - September 1 , 19986 The conservation and
preservation of the historical documents identified in the grant will be conducted from
June 17 October 1 , 19989
The RMAB was presented with several publications from SARA that outline the
processes necessary for completion of the grant, and development of the Records
Storage Center in the new Town Hall .
The Human Resources Specialist and the Town Clerk are reviewing job descriptions for
the development of the, Records Technician position . The RMAB will review these at
their next meeting .
Tax Collection : Staff processed and mailed the second notices on April 2 , 1998 .
I
Receiver of Taxes - Monthly Report
Presented 4/13198
Page 2.
Total Tompkins County Warrant: $ 490479312.46
Warrant Payments to Tompkins County:
; 2/10/98 1s' Payment - 1998 Warrant $29500, 000.00
2/18/98 2nd Payment - 1998 Warrant 909000000
3/5/98 3rd Payment = 1998 Warrant 1051000. 00
3/25/98 4'h Payment 1998 Warrant 25 ,000. 00
Balance Due Tompkins Co. Warrant. $ 193279312.46
Misc. Payment to Tompkins County:
2/13/98 First Installment Services Charges $309511077
3/5/98 Interest Receiver Checking Acct. $ 909098
04 /01 /98 14 : 21 : 12
TOWN OF ITHACA TAX COLLECTION
TRIAL BALANCE
03 / 31 / 98
ORIGINAL WARRANT 9 7 , 7551673 . 44
ADJUSTMENTS 0000
ADJUSTED WARRANT 79755 , 673 . 44
:LST INSTALLMENTS 6109238 . 65
SVC CHARGES 30151. 1 . 77
FULL PAYMENTS 6 , 0991732 . 46
PENALTIES 25387 . 25
2ND NOTICE FEES 0000
TOTAL COLLECTIONS 697429870 . 13
TOTAL OUTSTANDING ,6 4359466 . 65
04 /01 /98 14 : 21 : 12
TOWN OF ITHACA TAX COLLECTION
TRIAL BALANCE
03 / 31 / 98
ORIGINAL WARRANT $ 7 , 7559673 . 44
ADJUSTMENTS 0 . 00
ADJUSTED WARRANT 757554673 . 44
1. ST INSTALLMENTS 610 , 238 . 65
SVC CHARGES 301511 . 77
FULL PAYMENTS 6 , 0991732 . 46
PENALTIES 29387 . 25
2ND NOTICE FEES 0 . 00
TOTAL COLLECTIONS $ 697421870 . 13
TOTAL OUTSTANDING $ 435 , 466 , 65
Yom'
:Yr' :
. T • i '
y
Agenda Item 24b
HIGHWAY DEPARTMENT'S MONTHLY REPORT, MARCH 1998
TOWN OF ITHACA TOWN BOARD MEETING, APRIL 13, 1998
Highway Superintendent' s
The Town of Ithaca Highway/ Parks Department has been involved in the Snow
Emergency Team. This team is comprised of representatives from public agencies,
police agencies, educational institutions, and major employers . We have been meeting
for the purpose of developing a Snow Emergency Plan that will be an easily understood
plan, used throughout Tompkins County in the event of a severe weather. emergency .
The team was formed to address snow emergencies only. The team has recommended
that the Plan be effective for any weather related emergency situation. We have
developed a final draft Plan and are asking for suggestions and comments .
On March 27, 1998, the official Presidential Inauguration for Ithaca College' s new
president Peggy Williams began. It was also the kicked off day for " Partners in Service
Involving Ithaca College ,and the Community . " Ithaca College had student volunteers
working on South Hill Trail . The students installed a cedar fence to discourage bikers
from entering the City of Ithaca' s water shed. President, Peggy Williams visited the
work project area, along with Fred Noteboom and Rich Schoch (who coordinated the
project) . She expressed interest in having student volunteers each semester for work
efforts. in the community. We look forward to continuing to participate in this
worthwhile effort.
The MRB / Group has completed Phase I and II of the Town Highway/ Parks Feasibility
Study . Phase I was an Evaluation of Space Needs . Phase II was an Analysis of Existing
Buildings and Conditions . The MRB/ Group has had two sessions with all the
employee at this facility to receive input and take advantage of any ideas' employees
may have . They met with the Public Works Committee to present their findings for
Phase I and II . We have sifted through the data and apprised the MRB/ Group of what
we feel will work for us and gave them a list of priorities (of our needs) as we see them.
The MRB / Group will take our suggestions and proceed to Phase III: Schematic Design
and Phase IV: Preparation of Construction Cost Estimates . The Public Works
Committee asked them to prepare a phased project based on the list of priorities that we
provided them.
Deputy Highway Superintendent
Other work this month included locating utilities in the Eastwood Commons area . This
area is schedule to be re-paved this summer. Along with this, we worked at Elm Street
Ext. putting in underground drainage. These projects took 320 hours of time.
Agenda Item 24b
We continue to haul materials for summer projects and clean ditches. Between these
two projects, training, and other miscellaneous projects, we spent 876 hours of time.
Due to a weekend of snowy weather; we spent 328 hours of time on snow removal. Of
that time, 213 hours were sent on over time. (We had approximately 9 inches of snow
on Saturday, then the next Friday it was 80' .) Machinery maintenance took 262 hours
of time .
There were no water breaks during March! ! Although, we did work on repairing valve
boxes, manholes, etc. This time took 71 hour of sewer maintenance and 142 hours of
water maintenance .
Park Maintenance Manager' s
Snow removal for our walks and trails required 18 hours.
Historical markers were installed along New York State highways. This required 32
hours.
Various work shop projects totaled 13 hours.
Project planning and coordination required 26 hours for the month. Included in this
was a Community Service Project that Ithaca College students and staff performed at
South Hill Trail for us. We hope that this program will be continued in the future as is
the wish of the new College President.
Routine maintenance tasks totaling 538 hours completed March's work efforts.
April Projects
11 Computer training for Rich, Fred, Gene, and Gail.
2. Grinding out Eastwood Commons area- for paving.
3 . Continue ditching.
4. Brush and leaf pickup .
51 . Parks and trail cleanups.
6 . Start lawn repairs .
71 Working on water services and hydrants .
8 . Using the jet Rodder.
91 Finish Elm Street Ext. underground drainage.
10: Winner' s Circle Trail relocation and reconstruction.
Town Engineer's Report for 4/13/98
Town Board Meeting
DEVELOPMENT REVIEW
Sanctuary Drive
Monitoring of drainage and sediment control measures continues. Will be coordinating with Highway
Superintendent to have developer clean road ditches and restore disturbed areas during the spring of 1998 .
Ithaca College
Construction of the HSHP and the Music Center building improvements continue to be monitored for
stormwater management impacts. The restoration grading plan for the excavation spoil area has been
prepared and reviewed as part of the recreation center site plan review. Construction of this portion of the
campus improvements will be monitored closely to prevent drainage problems.
Ithacare
Court Street Companies , the General Contractor, has continued with site construction. Phase II erosion
and sediment control improvements are in place as the mass earth work is nearing completion and the site
drainage improvements are being installed. The contractor has made some minor adjustments to the final
grading to improve drainage and fire department access to the rear of the buildings. '
Mecklenburg Heights
Final design will require additional detail and coordination with the City of Ithaca and State DOT to ensure
that down stream drainage systems will not be adversely effected. Water supply improvements are under
design and may provide the Town with an opportunity to reinforce the west hill water' system.
EARTH FILL PERMITS
Five Mile Drive, Immaculate Conception
'No activity on the site during February. Final grading and site restoration will be completed in the spring of
1998 . Sediment control measures on the site are being maintained over the winter.
FLOOD CONTROL CHANNEL REHABILITATION PROJECT
No activity on the site during January. Final site cleanup and restoration will be completed in the Spring of
1998 .
TOWN ENGINEERS REPORT 4 / 13 / 98 PAGE 2
WATER PROJECTS
The Town Engineer is continuing to work with the City Engineer and SCLIWC member municipal
engineers on the engineering evaluation to include the entire water infrastructure for the area. The City and
SCLIWC are evaluating water supply options for the City.
The Buttermilk Falls Road Water Main replacement is substantially complete, with only site restoration
work remaining to be done in the spring.
Planning on a water connection and pump station at the City of Ithaca Oakwood Dr. water tank is
underway, to determine the . feasibility of working with the Mecklenburg Heights Proposal to reinforce
the West Hill water supply grid.
SEWER
The Buttermilk Falls Road Sewer extension is substantially complete, with only site restoration work
remaining.
STORMWATER
Development of the Townwide watershed evaluation is continuing. Base maps were developed utilizing
the digital planimetric map.
Processing of the field data and development of the watershed model for the Northeast Ithaca area is
underway. The model will result in recommendations for drainage improvements that will be incorporated
into the 1998 work plan.
A preliminary evaluation of the data and watershed analysis indicates that infrastructure improvements for
stormwater management will be primarily capacity improvements for the existing road drainage system
Some stormwater detention may be recommended prior to additional development of the area. The Town
Engineer is evaluating the large undeveloped parcels in the area for potential stormwater management
facility sites.
A public information meeting for the Northeast Drainage plan was held on March 31 , and was attended by
approximately 50 residents. The Supervisor and town staff presented an overview of the work planned for
1998 and public was given an opportunity to ask questions and make comments. In general the comments
were favorable and people understood that there are limits to how much can be done in a given year. The
process of maintenance and improvements will be ongoing and the staff encouraged the residents to
continue to give us feed back on problems they are experiencing. ,
TOWN ENGINEERS REPORT 4 / 13 / 98 PAGE 3
TOWNHALL
The schematic design process for the renovation of the Tioga Street Post office is continuing during
February. The schematic layout has prepared by the Architect and modified several times after review by
the department heads and staff. Staff has had an opportunity to visit the HOLT&C offices which have
work space very similar to the proposed town hall space. The architect will present a revised draft of the
floor plan at the April 13 Town Board meeting. A project budget is being prepared by the Budget Officer
and Town Engineer. This budget is based on the original estimates provided by the Architect and will be
updated as the project progresses.
CUZ SENGRIERM8P4.REP
Agenda Item #
Planning Director's Report for Al2ri113 , 1998 Town Board Meeting
DEVELOPMENT REVIEW
The following are actions that were considered by the Planning Board.
Montessori School Annex Addition, 117 East King Road
The Planning Board granted Preliminary Site Plan Approval and issued a
favorable recommendation to the Zoning Board of Appeals for Special Approval
at the March 17, 1998 meeting regarding the proposed addition to the Montessori
School Annex, to consist of 2,175 square feet of additional classroom space,
located across East King Road from the main Montessori School building, on
Town of Ithaca Tax Parcel No. 43-2-7, R45 Residence District. [Note : This
preliminary approval was conditioned on the State's approval of a school speed
zone in this portion of East King Road . Subsequently, the school speed zone was
approved (for 30 m. p.h.), and the County has installed the required warning
signs. ]
Cornell University Lake Source Cooling Project, 983 East Shore Drive
The Planning Board held a public hearing at the March 17, 1998 meeting to
consider approval of its Statement of Findings regarding Cornell University's
proposal to construct a chilled water plant and a proposed route for chilled water
lines in conjunction with the Lake Source Cooling Project. Actions before the Town
of Ithaca Planning Board include the referral from the Town Board requesting a
recommendation from the Planning Board regarding the proposed rezoning of the
site of the proposed chilled water plant from Business District "E" to Special Land
Use District (SLUR), as well as site plan approval and subdivision approval for the
project, located at 983 East Shore Drive on a 3. 12 +/- acre portion of Town of Ithaca
Tax Parcel No. 19-1-5, Business District "E", and additional lands within the Town
of Ithaca affected by the pipeline route. Because of the length of the public hearing,
the Planning Board tabled its decision regarding the Statement of Findings until the
April 7, 1998 meeting, and also scheduled a public hearing for April 7th to consider
Preliminary Site Plan Approval, Preliminary Subdivision Approval, and a
Recommendation to the Town Board regarding the proposed rezoning. [Note: The
Town Board is being asked to consider setting a public hearing date at its April 13th
meeting for consideration of the proposed rezoning. The suggested Town Board
public hearing date would be April 27, 1998, at a special meeting, if the Planning
Board completes its actions at its April 7th meeting.]
Cornell FingerLakes Credit Union Bank Building, Ellis Hollow Road
The Planning Board considered a Sketch Plan at its March 17, 1998 meeting for
the proposed construction of a 4,920 +/- square foot, one-story bank building,
located adjacent to East Hill Plaza at the intersection of Ellis Hollow Road and
Summerhill Lane, on Town of Ithaca Tax Parcel No. 6244'.125. The proposed
project would be a full service branch for the Cornell FingerLakes Credit Union,
containing a teller lobby and offices, with a drive-up teller operation with four lanes
plus a fifth lane for an automatic teller machine.
EcoVillage Future Development and SLUD, Rachel Carson Way, off Mecklenburg Road
The Planning Board considered a concept plan at the March 17, 1998, meeting, for
future development and a possible Special Land Use District (SLUD) for the overall
EcoVillage property, located off Mecklenburg Road at Rachel Carson Way (a private
drive), on Town of Ithaca Tax Parcel No's. 2&1 -26.2 and 2 81-26.8, consisting of a
total of 174.29 +/- acres. The concept plan includes up to a total of 150 dwelling
units in addtional neighborhood groupings, an education center, and a possible
village center for local services and businesses to serve the EcoVillage development.
At the suggestion of Planning staff, EcoVillage is considering requesting the
establishment of a Special Land Use District (SLUD) for the overall EcoVillage
property, which would allow the town to enact provisions to guide the future
development at EcoVillage in a comprehensive way, rather than in a piecemeal way.
Plans for a Second Neighborhood Group (SONG) are in the early stages of
preparation.
[Note: Actions considered at the April 7, 1998 Planning Board meeting will be reported
in' the May Planning Director's Report.]
CURRENT PLANNING DEPARTMENT PROJECTS
The following are significant accomplishments or issues that have been dealt with over
the past month.
SEOR Reviews for Zoning Board : No additional SEQR reviews for the Zoning Board
were completed since the March 9th Planning Report. SEQR reviews for the April 8,
1998 ZBA meeting will be reported in the May Planning Report.
Codes and Ordinances Committee : The Codes and Ordinances Committee met on
March 25, 1998. The Committee continued discussion on a revised draft Agricultural
2
Zone, and a draft local law regarding the regulation of telecommunication towers. The
committee began review and discussion of the draft Lakefront Residence Zone. It was
also reported that a new ad hoc working group, called the 'Water Resources Ordinance
Committee;' has been formed. This group consists of several COC members and is
looking at sample stormwater management and stream corridor ordinances. The next
COC meeting is scheduled for April 15th. To be discussed at that meeting are the draft
study and proposed local law on Adult Entertainment Uses, and continuation of review
of the draft of the proposed Lakefront Residence Zone.
Town of Ithaca - Cornell University�y ransportation Committee: The Committee met on
March 11 , 1998. Agenda items included: discussion with the new MPO Director
(Fernando deAragon) esp. regarding intermunicipal coordination of bicycle plans,
presentation of Cornell' s plans for the Precinct 9 athletic fields off Pine Tree Road, and
follow-up discussion on preliminary designs and costs for Caldwell Road
improvements.
A separate meeting was held on March 19, 1998, with some of the Transportation
Committee members and NYS Dept. of Transportation representatives to discuss
conceptual plans for relacement of the Rt. 366 bridge at Judd Falls Road.
Northeast Subarea Transportation Study (NESTS) : The Working Group continues to
meet at least once each month. Working Group members are in the process of meeting
with community groups, businesses and institutions to get further input on
transportation problems and issues affecting the study area . The March 26th meeting
focused on evaluating future land use and development scenarios in the study area,
which will be factored into the transportation modelling process. A special public
meeting is tentatively scheduled for Saturday, May 16, 1998, at the DeWitt Middle
School from 9: 00 a.m. to 12:00 noon, to report on the status of the NESTS project and to
obtain further input from the public on transportation issues and priorities in .the study
area.
Spring Newsletter: The newsletter was completed and mailed. Thanks to Sue Ritter for
coordinating the preparation of the newsletter, and for the cooperation and assistance
of all of the staff who contributed to the preparation of articles, organization of the
mailing, etc.
Economic Development Initiative / Strategic Plan: The Planning Director has been
attending meetings of the TCAD Economic Development Technical Committee and
Strategic Planning Committee (most recently meetings on March 23rd and March 26th).
A draft county-wide economic development plan is being drafted by TOAD. Sessions
with the business community and government officials have helped to identify
priorities and issues for economic development efforts.
Filename: 17p1an \townbd \ tpre0498.mem
3
1998- V EAR-TO-DATE FEES COLLECTED
BUILDING /ZONING DEPARTMENT
BUILDING ZONING BOARD SIGNS FIRE , BUILDING rF.Rnn'r CERTIFICATESOF FOUNDATION 0P1?RATINC: 1'O'I':� I ,S
IIERNII'I'S OF AI'1'F ,% [ .S SAFFAIN, FlTENSIONS OCCUPANCY PERMITS PF.R�II'I'S
JAN 475.00 440.00 168.00 0.00 75.00 0.00 0.00 0.00 11158.00
E'I'0"YAlj.sL 1 ,050.00 80.00 0.00 368.75 75.00 300.00 0.00 50.00 1 ,923 .75
815.00 180.00 0.00 125.00 0.00 625.00 0.00 150.00 1 ,895.00
2.340.00 700.00 168.00 493.75 150.60 925.00 0.00 200.00 4,976.75
1997 ' 1 'O"i' AL, S .IANUARY - NIARC ' I1
BUILDING 7.ONINC BOARD SIGNS 1,110i 11UII ,I)INC I'IodIM111' CI?RTIFICATFSOI FOUNDATION O1'F.RA'I' IN( : r) 628.75 T,U .S
I'FR0II'1'S OF ,U'PF,.� is S:1FI :1'1' EXTENSIONS OCCUPANCY PF.R�IITS . 1'1:12\TITS
JAN 385.00 260.00 0.00 97.92 50.00 0.00 0.00 350.00 , 142.92
FLB 145.00 100.00 0.00 168.75 15.00 0.00 0.00 200.00
NIAR 935 .00 160.00 0.00 1 187.50 0.00 0.00 0.00 0.00 1 ,282.50
1 ,465.00 520.00 1 0.001 65.00 0.00 0.00 550.00 3 ,054 . 17
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fn
TOWN OF ITHACA Agenda # a
REPORT OF BUILDING PERMITS ISSUED
FOR THE MONTH OF MARCH 1998
YEAR TO DATE
TYPE OF PERMIT YEAR # OF PEIL%CTS AMOUNT H AMOUNT
SINGLE FAMILY ATTACHED 1998 0 0 0 0
RESIDENCES 1997 0 0 0 0
SINGLE FAMILY DETACHED 1998 3 195,000 6 4109000
RESIDENCES 1997 0 0 2 180,000
1998 0 0 0 0
TWO FAMILY RESIDENCES 1997 0 0 0 0
1998 2 1269000 2 126,000
RENOVATIONS 1997 0 0 4 369558
1998 0 0 1 800
CONVERSIONS OF USE 1997 1 21500 1 29500
1998 1 15,000 1 152000
ADDITIONS TO FOOTPRINT 1997 1 309000 1 309000
1998 0 0 0 0
MULTIPLE RESIDENCES 1997 , 1 2009000 1 2009000
1 Ithaca Beer Co. renovation 4,500
t Ithaco concrete pad 2x550
1998 2 7,050 3 107,050
t U SINESS
1997 4 1419000 4 141 ,000
1998 0 0 0 0
AGRICULTURAL 1997 0 0 0 0
1998 0 0 0 0
INDUSTRIAL 1997 0 0 0 0
1998 1 IC Observatory 50,000 2 619,500
EDUCATIONAL 1997 0 0 0 0
MISCELLANEOUS 1998 1 Enclosed sun porch 9,997 9 80,545
CONSTRUCTION 1997 7 . 58,600 11 917825
TOTAL NUMBER OF 1998 10 403,047 24 1,358,895
PERMITS ISSUED 1997 14 432,100 24 681 ,883
TOTAL FEES 1998 10 815 24 2,340
RECEIVED 1997 14 145 24 675
Date Prepared: April 21 1998
Dani L. Holford
BuildinglZoning Department Secretary
. 2 .
CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 9
1 inct #7 (CU) - library storage facility - Temporary.
6 Hanshaw Road - new single-family dwelling.
3 . 067 Taughannock Boulevard - second story building addition.
4. 21 Fairway Drive - sunroom addition and related areas.
5. 1059 Danby Road - alteration to existing building.
6. 125 Park Lane - new single-family dwelling.
7. 222 Forest Home Drive - install gas boiler.
8. 1083 Ellis Hollow Road - 420 square foot room addition.
9. 201 Dates Drive - renovate suites 101- 105.
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1998 - 29
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1997 - 30
INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 7
1 . 101 Juniper Drive - sign violation - abated.
2. 210 Penmsylvania Avenue - noise - abated
3 . 380 Pine Tree Road - building code - pending.
4. 124 Haller Boulevard - building code - pending.
5. 320 Coddington Road - property maintenance - abated.
6. 136 Whitetail Drive - dirt on road - abated.
1/173 Bundy Road - building code - pending.
1 . 803 Coddington Road - building code - pending.
2. 611 Elmira Road - building code - pending.
From January 1998:
1 . 110 Winston Drive - property maintenance & building code - pending.
From October 1997:
1 . 1447 Trumansburg Road - building code and zoning violation (illegal apartment) - pending.
From SWtember 1997:
1 . 119 Woolf Lane - building code - pending.
From July 1997:
1 . 527 Warren Road - occupancy - pending.
From May 1995:
1 . 1152 Danby Road - zoning and building code - pending legal action.
V
me Drive - building code - pending state hearing on 9119/96 - variance granted - fire alarm installed - exterior stairway pending.
AINTS INVESTIGATED YEAR TO DATE. 1998 - 15
TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE. 1997 - 7
- 3 -
FIELD VISITS THIS MONTH - 66
rm Building Code - 39
Local Law and Zoning Inspections - 17
Fire Safety - 7 (4 multiple dwellings [16 total units], l senior housing, l church, 1 day care)
Fire Safety Reinspections - 3 ( 1 restaurant, 1 day care, 1 assembly space)
Fire/Emergency Occurrences - 0
Fire Occurrence Reinspections - 0
TOTAL FIELD VISITS YEAR TO DATE, 1998 - 217
TOTAL FIELD VISITS YEAR TO DATE, 1997 - 217
TOTAL SIGN PERMITS THIS MONTH - 0
TOTAL SIGN PEIL IITS YEAR TO DATE, 1998 - 3
TOTAL SIGN PERMITS YEAR TO DATE, 1997 - 0
ZONING BOARD OF APPEALS
1 MEETING, 3 CASES, AGENDA ATTACHED
F I ]-:I L
� l .
TOWN OF ITHACA ZONING BOARD OF APPEALS
NOTICE OF PUBLIC HEARINGS
WEDNESDAY, MARCH 11 . 1998
7:00 P.M.
By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that
Public Hearings wily be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday, March
11 , 1998, in Town Hall, 126 East Seneca Street, (FIRST Floor, REAR Entrance, WEST Side), Ithaca, N.Y.,
COMMENCING AT 7:00 P.M., on the following matters:
APPEAL of Yunis Realty, Inc., Appellant, Mary Jo Yunis, Agent, requesting variances from the
requirements of Article VIII, Section 44 and 45 of the Town of Ithaca Zoning Ordinance, to be permitted to
maintain a business/light industrial building with a front yard building setback of 65 + feet ( 150 feet
required) and side yard building setbacks of 40 + feet (60 feet required), at 606 Elmira Road, Town of
Ithaca Tax Parcel No. 33-3-2. 1 , Light Industrial zone. Automobile parking spaces are also maintained in
the required front yard, where parking is otherwise prohibited.
APPEAL of Richard M. Newhart, Appellant. requesting variances from the requirements of Article V.
Sections 21 and 23 of the Town of Ithaca Zoning Ordinance, to be permitted to create two building lots by
subdivision, with each lot lacking the required lot width, at 171 and 173 East King Road, Town of Ithaca
Tax Parcels No. 44-2-8. 1 , -8.2, Residence District R-30. The westerly proposed parcel will have a lot width
at the street line and at the maximum front yard setback of 56.44 + feet ( 100 feet and 150 feet required
respectively), while the easterly proposed parcel will have a lot width at the maximum front yard setback of
144. 18 + feet ( 150 feet required). Additionally, an existing residence known as 173 East King Road will
have, by the subdivision, a westerly side yard building setback of 31 .6 ± feet (40 foot setback required).
APPEAL of Ithaca College, Appellant, Robert J. O' Brien, Agent, requesting a special approval from the
Zoning Board of Appeals under Article IV, Section 11 , Paragraph 3 of the Town of Ithaca Zoning
Ordinance, to be permitted to construct a 30,238 ± square foot fitness center on the Ithaca College Campus,
at 953 Danby Road, Town of Ithaca Tax Parcel No. 41 - 1 -30.2, Residence District R- 15 .
Said Zoning Board of Appeals will at said time, 7 :00 p.m., and said place, hear all persons in support of
such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or
hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary,
upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time
of the public hearing.
Andrew S. Frost
Director of Building and Zoning
273- 1783
Dated: March 4, 1998
Publish : March 6, 1998
OF I2V
TOWN OF ITHACA
21 ¢� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
�►�'�
10
WN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 4113/98
Agenda Item No. 24 (f)
Human Resources Report for March 1998
Personnel Committee :
March 17 , 1998 was the first Quarterly meeting for 1998 . The committee
approved the attached December 16 , 1997 minutes . The committee reviewed
the Paid Meal Periods policy and has determined it necessary to revise this
policy : I reported to the committee about the meeting Fred Noteboom , Highway
Superintendent and I had with Ward Hungerford , County Highway Manager.
Such topics discussed were call back time , overtime calculations , and paid meal
periods . Larry Salmi , HEO highway , brought up the topic of weekly paychecks .
Supervisor Valentino stated the paycheck schedule would not change for 1998 ,
but it could be revisited prior to the 1999 paycheck schedule .. The main reason
for not changing to weekly is due to the increase in cost over bk weekly pay
checks . . Erik Whitney, Assistant Town Engineer, addressed the Agenda item of
a sick time pool . There was a long discussion on this topic with the decision to
researched it more and bring it back to the committee for further review. I
explained to the committee that I have received the Tompkins County' s 1998
pay rates , but not the contracts since they have not been finalized and printed
yet. I also explained that I have received the City of Ithaca' s 1997 contracts and
have sent a letter to the Town of Owego to receive theirs . Since the committee
meeting I have received Owego ' s and have started reviewing it. I am to provide
to the committee a break down of all of the benefits offered by the different
municipalities . The next scheduled meeting of the committee will be June 16 ,
1998 ,
Deferred Compensation :
Suzanne Slimbaugh , Area Director for PEBSCO , went to each of the three
locations to enroll employees in the PEBSCO plan and answer any questions
that were not addressed in March ' s meetings . In the Copeland State Plan we
had a 13 % participation level with 4 from SCLIWC , 3 from Highway/Parks and 2
from Town Hall , After PEBSCO ' s enrollment meetings we now have a 39 %
participation level with 8 from SCLIWC , 10 from Highway/Parks , and 9 from
Town Hall . I am very happy with this increase in the participation level . I believe
that as more employees become involved even more will become interested as
time proceeds . The best part of the plan is that an employee can enroll in the
plan at any time with as little as $ 10 a pay period deduction .
Deferred Compensation Continued :
The Personnel Committee ( Deferred Compensation Committee) has
; signed all the documentation required to transfer the Town to PEBSCO 's Model
plan in place of Copeland ' s State plan . John Barney, Attorney for the Town , is in
the process of finalizing the contracts with PEBSCO . Our first payroll with
PEBSCO will be pay date May 1 , 1998,
Town' s Insurance :
So far this year we have had 3 incidents that have occurred .
In January one of our plow trucks allegedly scratched a stopped vehicle's
driver side front bumper as our truck turned onto Warren Road from Hanshaw
Road . There is no police report on file . There was no one injured and no
damage to the plow truck.
In February as a vehicle was passing by one of our Mack dump trucks , in
the opposite lane , it lost control and collided with the rear tire of our truck and
then overturned on the south side of the street. This incident was caused by
very icy conditions per the police report. There was no one injured and no
damage to the Mack truck.
In March a vehicle heading North on NYS Route 96 (Trumansburg Road )
lost control in the slush and ice and struck a fire hydrant. The Town will be
charging the repairs made to the fire hydrant to the vehicle owner's insurance
company . There is a sheriff report on file .
Workers' Compensation :
Since the beginning of the year the Town has had only two incidents with
employees getting hurt . Of the two only one was a reportable incident in regards
to the OSHA 200 Log . However that one was only a first aid claim so it is not a
required workers' compensation claim .
In January an employee slipped on ice and fell striking left elbow on the
ground . This incident occurred at the highway facility at night when visibility was
limited . First aid at location on elbow was all that was needed .
In March an employee pinched fingers between sluice pipe and front of
dump box . Even through gloves the employee's pinkie finger was cut.
Employee went to emergency room to have wound cleaned and stitched .
These incidents have been investigated by the appropriate Department Heads
for follow up safety improvement measures .
Human Resources Office :
Training: I participated in three training seminars this month . The first
one was a few hour training held by the Tompkins County Chamber of
Commerce on " How to Find , Interview and Motivate . " I attended the monthly
meeting of the Human Resources Association of Tompkins County . This months
meeting was an update from the National Safety Council on Health and Safety
Issues . The last .training of the month was a Management Organizational
Effectiveness Training that the Human Resources Office sponsored for the
Department Heads , Budget Officer, Human Resources Specialist and Town
Supervisor. This hour and a half interactive training was focused on increasing
the effect of management for the Town . One of the key discussions was that
what one person perceives may not be perceived the same way by another
person . As dealing with employees and the public, management needs. to be
able to deal with other persons perceptions on a matter.
I met with Rosalie Fontana , Tompkins County Health Promotion Program ,
TC Health Department, on programs available to the Town employees to
promote good health and wellness . Some of the programs considered is the
Blood Pressure Screening , Spring into Shape exercise contest, Quit Smoking
Classes/Support , cholesterol screenings and health club membership
reimbursements .
Completed the day to day tasks of the office .
Submitted By:
Judith C . Drake
Human Resources Specialist