Loading...
HomeMy WebLinkAboutTB Minutes 2016-04-25Study Session of the Ithaca Town Board April 25,2016 *Study Sessions are meetings of the Town Board which generally focus on committee reports and informational presentations.Time sensitive action items may be scheduled when needed. Please contact the Town Clerk's office at 273-1721 or pterwilli2er@town.ithaca.nv.us with any questions. 1.Review AgendaforMaymeeting 2.4:30 p.m.Public Hearing on Noise Permits for La Tourcile and Firelight Camps 3.Committee Reports a.Planning b.Public Works c.Codes and Ordinances d.Budget e. P&O and Employee Relations f.RMAB 4.Discuss and consider award of Option AorB associated with the Trumansburg Water Tank Replacement Project 5.Discuss and consider East Hill Water Study,and discuss Town-Wide Water Study 6. Discussandconsiderpotentialpurchaseof Gradall Excavator 7. DiscussrequestfromMr.MountinforexemptionfromTownSewerCode 8.Consent Agenda a.Approval of Minutes -None b.Abstract -Town of Ithaca 9.Consider executive session to discuss proposed litigation TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I,Paulette Terwilliger,being duly sworn,say that I am the Town Clerk of the Town of Ithaca, Tompklns County. New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper.Ithaca Journal: •ADVERTISEMENT/NOTICE •NOTICE OF PUBLIC HEARINGS n NOTICE OF ESTOPPEL •NOTICE OF ADOPTION OF PUBLIC INTEREST ORDER Noise Permit for Events at LaTourelle Location of Sign Board Used for Posting: Town Clerk's Office 215 North Tioga Street Ithaca,NY 14850 Town website at www.town.ithaca.nv.us Date of Posting: Date of Ru6Dcation: Paulette Terwiluger Town Clerk STATE OF NEW YORK) COUNTY OF TOMPKINS)SS: TOWN OF ITHACA) Sworn tp-gnd subscribed before me this ^dav of .2016. A Debra DeAugistine Notary Public -State of New York^No.0lDE6U8035QualifiediriTompkmsCounty My Commission Expires June ia.20 _ TownoFKhaca Noticeof PubSc HaaiInQ The Ithaca Tovm Board wOl hold a public hearing on Mon day.April 25lh at 4:30 inthe Aurora Room at Town Hall, 215 N. Toga St.Ithaca for the purpose of a proposed noise permit for various events at La ToureHe and fnreSghi Campa Ihia spring/summer -located at 1150 Oanby Ftd.Queationa or commeffiscan be drected to the Town Oerh at townderkO town.ithace.ny.us eventKetinsB canbe found at http://www.iown. ithacB.ny.us/^dle-not>ce8-1 PaulettsTer^ig9 TeiMi €iefk' 4/19/2016 Study Session of the Ithaca Town Board April 25,2016 Minutes Board Members Present:Bill Goodman, Supervisor; Rod Howe, Deputy Town Supervisor; Pat Leary (via videoconference).Tee-Ann Hunter,and Pamela Bleiwas Absent:Eric Levine and Rich DePaolo Staff Present:Susan Ritter,Director of Planning,Bruce Bates,Director of Code Enforcement; Judy Drake,Director of Human Resources; Paulette Terwilliger,Town Clerk; and Jim Weber, Highway Superintendent Absent: Mike Solvig,Director of Finance 1.Review Agenda for May meeting - Mr. Goodman reviewed the agenda 2.4:30 p.m.Public Hearing on Noise Permits for La Tourelle and Firelight Camps Mr. Goodman opened the public hearing at 4:37 p.m.; there was no one wishing to address the board and the hearing was closed. Mr. Howe asked Mr. Wiggins if this request is about the same number of events as last year and he respondedthat therearetwo moreweddingsandthe bluegrassbands. Ms.Hunterasked if we have had any complaintsinthe past and Ms. Terwilligerrespondedthat we have not and added that both she and Mr. Engman went to a number of events last year and the year before to see what the level of noise was and none of them were at a level they thought rose even close to a problem. TB Resolution 2016 -066:Approval of a noise permit for La Tourelle and Firelight Camps for series of events in the 2016 season Whereasthe IthacaTown Boardadvertisedandheld a public hearingon April 25,2016 to hear comments from the public regarding a proposed noise permit for various events at La Tourelle and Firelight Camps located at 1150 Danby Rd. this season, and Whereas no one spoke against the permit, now therefore be it Resolved that the Ithaca Town Board hereby grants a noise permit to La Tourelle and Firelight camps for the events listed below: La Tourelle Banquet Room Terrace Saturday,May 7,1:00 - 8:00pm; DJ and Band Wednesday,June 15,7 -10pm;Bluegrass Thursday, August 11,7 -10pm;Bluegrass Concert Firelight Camps Commons Space Tuesday, May 31,5:00 - 8:00pm;Jeff Love Band TB 04-25-2016 pg 1 Saturday,June 4, 5:00-10:00pm;4piece band Saturday, June 18,5:00 - 10:00pm; 4 pc Band Saturday, June 25, 5:00 - 10:00pm; 5 pc Band Saturday,August 27, 5:00 -10:00pm;4 pc Band Saturday, September 24, 5:00 -10:00pm;4 pc Band Monday, October 2, 5- 8pm; 5 pc Band With the following conditions: 1.Mitigation measures as defined in the application,including but not limited to facing all speakers toward the Buttermilk State Park, shall be taken, and 2. The Town Board reserves the right to revoke this multiple-event permit if complaints are received and hold a subsequent public hearing to revise said permit and discuss further mitigation requirements Moved:Rod Howe Seconded:Pamela Bleiwas Vote:Ayes -Howe,Bleiwas,Hunter,Goodman and Leary Absent:DePaolo and Eric 3.Discuss request from Mr.Mountin for exemption from Town Sewer Code (Attachment 1) Mr. Mountin was present for questions from the board. Mr. Goodman turned to the letter submitted by Mr. Mountin and Ms.Ritter handed out aerial maps of the property and the subdivision proposal. Mr. Goodmanaskedaboutthe County's responseto the requestand Mr. Mountinstatedthat they are waiting for the Town Board to grant the waiver but indicated they would not have an issue with it andMr. Weberstatedthat he respondedto the County's lettersayingthat seweris available and accessible. Mr. Goodmantumed to the lawandthe generalrequirementis that peoplearerequiredto connect to existing infrastructure unless there are "extreme practical difficulties" there can be an exemption. Mr.Goodman asked Mr. Weber to explain where the sewer system is in the area and Mr. Weber statedthat it runsdownElm Streetonthe oppositeside of the streetfromtheproposed development. Mr. Goodmanasked if the others on the street have pump stations and Mr. Weber responded that it is his understanding that they do. Mr.GoodmanaskedMr.Mountinaboutthedrivewayeasementsto allowfora shareddriveway and what lots would be connected.Mr.Mountin stated that lot A would be connected to town sewer because there is an existing house there but the others would not be. TB04-25-2016 pg 2 Mr. Bates noted that easements do not cover the requirements of State Building Code 280a for frontage of a lot and it was his imderstanding the drivewaywouldbe co-ownedto satisfythat becauseeasementsdonotcountas ownership.Mr. Mountinrespondedthatheunderstoodthat. Mr.Goodman asked about the sewer on Coy Glen Road and whether the connection could be downto CoyGlen insteadand whoownedthe large parcel abuttingMr. Moimtin's. Ms. Ritter respondedthat Mr. Youngownsit and we do not knowany of his plans buthe owns a lot of property in Ithaca. Mr. Mountin noted that he is trying to make Lot G and H legal by having the flag-lot style connect to Coy Glen. Mr.Howe asked if the hardship is mainly financial and Mr.Moimtin responded it is more an ownership issue because of the pump station and Ms. Ritter added that having a pump station would be getting into another transportation corporation issues similar to the Amabel project. Discussion followed. Ms.Hunter asked if the town has granted an exemption before and Ms.Ritter responded that this is the first one but it hasn't been an issue until the County changed the rules about the transportation corporations. Mr. Weber noted that there are a number of developments that have been approved with pump stations but Mr.Goodman noted that we can't do that anymore according to the County. Ms. Ritter noted that this is semi-rural neighborhood in our Comp Plan because it is challenging for sewer and now we have the Coy Glen Conservation area there also. Ms.Hunter asked about the size of the houses being planned and Mr.Mountin responded that they were on the small side, about 1,400-2,000square feet and he will have deed restrictions for no vinyl siding and such becausehe wants to keep them in tune with the nature and he plans on living down the hill so they want them to be what they find attractive and becausethey own them, they will be ableto put inthose types of restrictions. Ms. Ritter added that there is a proposed trail that he would give to the town to connect to Coy Glen. There was no one on the board or staff who knew the history of this law and why it was enacted; Ms. Terwilliger lookedthe law up on line and read the Preamble section which alluded to wanting the best sanitaryuses and Ms. Ritter added that it may have beenthat the larger developmentsstartedthen and theTown wantedto encourageconnectionsbythem forsanitary reasons. Mr. Howe asked if the action here tonight is to gauge whether there is interest in moving this forward and Mr. Goodman responded yes, he would like a feeling of the board on whether to sendthe questionto the Public WorksCommittee. Boardmemberswere in favor of lookingat the questionin moredetailgiventhe locationandtopographyandstatedthattheywouldliketo see more comments from the County and additional reasons why it would be a good idea and a costanalysison connecting to the sewersystemversususingseptic systems.Mr.Weberthought that mightbe difficultbecausethereare no plans or testson the soilsetc.to basethose costs on. TB 04-25-2016 pg 3 Mr.Mountin statedthathehas investigated this a bitandhe knows whattheneighbor'ssoilsare andthe costsso he canbringthat infoto thePublicWorks Committee.Mr.Goodmanaskedfor informationon getting an easement through Mr.Young's property in the event that he was to build on that land also. The Board referred the request to the Public Works Committee. 4.Committee Reports a.Planning - Ms. Ritter reported that they reviewed the Maplewood PDZ draft language and they will come back with another draft. The meeting then moved into the Special Board meeting to discuss the draft moratorium law language.The next meeting will continue with the Maplewood PDZ and the Zoning Review document and start talking about historic resources preservation. b.Public Works - Mr. Howe reported that the items discussed at Committee are on the agenda tonight and will be discussed then. He stated that the Conunittee was in favor of replacing the Badger with the Gradall. Mr. Weber added that he has agreed, as allowed by Town Law, to sign a road use agreement for a mutually agreed upon amount of approximately $30K based on the assessment ofthe road as it is now. The impact will be on the intersection of Rte. 96 and Confer Road and the monies will cover milling and paving after the project is done. The Town has discussed in the past establishing a Road Use Agreement by using TCOOG's draft but that was never completed and so this agreement was negotiated. c.Codes and Ordinances - Mr.Goodman reported that they continue to work on the revised solarlawand hopeto have a draft next monthforthe Boardto consider. He reportedthat after the field trip to hear the guinea hens, the Committee will be changing the law to allow a regulated number of chickens where they are not allowed currently but not take a stand on guinea hens or meld that into the chicken regulations and that should come next month. The Committeealso startedtalkingaboutthe draft mural lawin conjunctionwith the sign law. d.Budget - No report. Next meeting will focus o capital projects and the CIP e.P&O and Employee Relations - Ms. Bleiwas reported that the Committee is recommending a proposalfor a temporarystaffingrequestfor a recordsmanagement project and Ms.Drakewill be sendingout the outlineof goals;the impetusis the roll out of Laserfische and the integration of Municity with Laserfische. The person will be stationed inthefrontareaandworkingdownstairsalso. The Committee alsodiscussedchangesto the buildingpermit fees which will be coming back with changesfor further discussion. The Committee alsocontinuesto workonretireehealth insurance issues.Nothingspecificfrom Employee Relations f. RMAB - Ms. Terwilliger reported that the Committee discussed what was neededto implement Laserfische andthe integrationwithMunicityandproposeda temporarystaff TB04-25-2016 pg 4 personfor 2-3 yearswho would help withverifyingand inputtinginformationas well as covering for existing staff doing routine tasks to free them up to help with the implementation. The RMAB also talked about movingtoward having electronic records as the official records of the Town and will be making a recommendation to the Board at some point soon. 5.Discuss and consider award of Option A or B associated with the Trumansburg Water Tank Replacement Project Mr. Goodman gave the overall background noting that the question before the Board is whether to install an aerator and mixer to the Trumansburg water tank (Tank) or just a mixer. Town of Ulysses has had issues with their water supply and had approached the Board to split the costs of the aerator over a year ago and the Town had agreed to consider it.Now that the time has come, the Town of Ulysses has submitted information and requests for the Town to cover more costs because they feel they do not get a discount on the water they purchase and also that Town residents will benefit from the aerator. Ulysses installed a large pipe and infrastructure that is not being used to capacity which lets the water stand and the triglyceride levels rise; the County has told them they have to remediate the problem and in addition to what they need to do on their side, an aerator in the Tank would help. The issue is a misunderstanding in that Ulysses thinks that we are putting aerators in all of our tanks now so we would be paying for it when in fact we are putting mixers in and they are a lot cheaper. Mr. Goodman noted that there is an existing agreement between us for the purchase of water and the agreed upon rate which runs for 30 years so there is a question on whetherthey can get out of that agreement. The Town of Ulysses is lookingat different water supplies and costs; possiblyfromthe Trumansburgwater systemand they arehaving a meetingtonight to discuss their options followed by their regular Board meeting on Wednesday. Mr. Goodman asked Mr. Weber for comments and he responded that the Town of Ithaca is not underanymandatesbythe HealthDepartmentor anyotherregulatoryagencyrelativeto well waterquality;there havebeenhighnumbersabovethe Woolf Lanepumpstationwhichis the section of Town of Ithaca residents fed from the back flow or the Town of Ulysses Iradell tank. Mr.Weberexplainedthat as thewateris pumpedfromusto theirtank,thatwaterthenflows back in to our customers. Even if we do put an aerator in our tank, there is no guaranteethat the waterqualityin the Iradelltank inthe Townof Ulysseswillactuallymeetthe levelsforTHM 's so our customers could still see higher levels from water from their tank. Ms. Hunter asked if the aerator Ulysses puts in would help and Mr. Weber responded that we do not knowthatthey aregoingto do that and she respondedthat we can't conditionour resolution on their installing an aerator. Ms. Hunter stated that her takeaway from this summary is that Ulysses over-built their system andthat iswhythey arehavingtheseproblems,and sheis not inclinedto sharein the costs of anythingtheyhaveto do or reducetheirrate inthe agreement,butshewouldconsiderputtingan aerator in our tank if it was conditioned on them putting an aerator in their tank but she was not TB 04-25-2016 pg 5 sure we could do that.Mr.Howe added that that is what the Public Works Committee stated also because it isn't going to work without an aerator in both tanks. Discussion continued focusing on Town of Ithaca residents with Mr. Weber saying that we can say that people below the Woolf Lane pump station would see some improvement on the levels but we don't have any violations or excessively high numbers on those properties now. The upper houses on Woolf Lane, Grove Place and Rte. 96,depending on the numbers within the Ulysses system as it backflows down will be based on how the water comes back out of Ulysses. Mr.Weber stated that the mixers in our other tanks circulates the water better and an aerator will only run in the summer and basically only deals with aiding in atomizing the byproducts associated with the THM s and that in and of itself does not change the overall quality of the water in the tank, the mixer does that and by mixing the water you do lower the levels also,just not to the level an aerator will. Ms.Leary stated that she is in favor of improving quality of water but wanted to understand if we do our part, what about their part. Mr.Goodman responded that Ulysses will need to do about$1Min workontheir side of theirwatersupplyand installingan aeratoris onesmallpart of their options. They will have to do a lot of improvements to affect their levels. Mr. Weber explained that another thing they can do is flush their lines which is about 5OK gallons quarterly just to changethe water in their pipes and their talking about going to Trumansburg would be the same issue of an oversized pipe system with not enough usage and we would turn our valve off so we did not mix water. Discussion followed on the timing of having to make this decision in order to award this bid when we don't have all the informationfrom them. The bid numbers are good for 45 days and the construction of the tank at the production center is on hold because the aerator is connected to the top of the tank and it can't be built until that decision is made. Mr. Weber added that construction schedules are built around the time it takes to make,deliver,install,and reconnect the tank and make it operational and weather is a factor in that. Mr. Goodman explained that the timing of the Ulysses meetings may not allow for a clause in our resolution making our decision dependent on theirs; we may have to take a chance and believe that they are going to do it. Mr. Weber added that an option is to subtract the amount of the mixer from the aerator since we are putting the mixer in anyway and split the remaining cost which would be about $57.5K each; thereis an option of retrofittingbut it wouldbe muchmore expensiveso if the aeratoris retrofitted in,theTownwouldonlyput the$57.5Ktheywerewillingto do inthe beginning. Discussion followed and the Boardmadechangesto the draffresolutionto essentiallyincludethe aeratorwiththe understanding of a cost sharing of $57,500towardthe aeratorby the Town of Ulysses andan option togowithjust themixeriftheydonot indicate thattheywillbe doing the cost sharing. TB04-25-2016 pg 6 TB Resolution 2016-067;Authorization to Award Alternate Bid for Construction of the Town of Ithaca Trumansburg Water Tank Water Improvement Whereas, on March 16,2016, the Director of Public Works/Highway Superintendent received bids for the Town of Ithaca Trumansburg Water Tank Water Improvement for the replacement of an existing 500,000 gallon steel water tank with a 500,000 gallon glass-lined water tank on the same site located off Trumansburg Road, and other related ancillary facilities, which bids included a base project bid plus bids on two alternates related to mixers,and Whereas, the Director of Public Works reviewed the bids and qualifications of the bidders, decided to recommend award of only the base project at the March 21,2016 Town Board meeting, and determined that the base project bid of $609,622.00 for the tank replacement made by Statewide Aquastore, Inc., 6010 Drott Drive, East Syracuse,New York 13057,was the lowest responsive bid, and Statewide Aquastore,Inc. was a responsible bidder, and Whereas,on March 21,2016 the Town Board of the Town of Ithaca approved the award (TB Resolution 2016-052)of the base bid to Statewide Aquastore, Inc., and Whereas,the Director of Public Works has determined that the base project bid of $609,622.00 for the tank replacement,plus Alternate Bid "A"of $135,000.00,which includes an aerator,mixer,controls,structural modifications to the roof,conduit/wiring and any ancillary work, made by Statewide Aquastore, Inc., is the lowest responsive bid for the base project plus Alternate Bid "A",and Whereas, the alternate Bids were discussed at the April 19, 2016 Public Works Committee meeting and it was determined that it would be in the best interest of both the Town of Ithaca to award Alternate Bid "A",in the amount of $135,000.00,to Statewide Aquastore, Inc.,if the Town of Ulysses shares equally in the Alternate Bid "A" cost and installs an aerator in its Iradell water tank,and Whereas, at the December 7, 2015 Town Board Regular meeting, the Town Board adopteda PublicInterestOrder(TB Resolution 2015-140)authorizing the maximum amountof $900,000.00to be expendedbythe Town of Ithacaforthis Improvement,now,thereforebe it Resolved, that the Town Board of the Town of Ithaca authorizes the award of the contract for Alternate Bid "A"for the Town of Ithaca Trumansburg Water Tank Water Improvement project (which includes an aerator,mixer,controls,structural modifications to the roof, conduit/wiring and anyancillary work)to Statewide Aquastore,Inc., subjectto finalapprovalof the contract documents by the Town Engineer and Attorney for the Town, and conditioned on the Town of Ulysses' decision to pay $57,500 toward the cost of Alternate Bid "A", and be it further Resolved, that the Town Supervisor is authorized to execute such contract for Alternate Bid "A" with StatewideAquastore,Inc. upon such approval of the final contract documentsand the Town of Ithaca's entry into the contract with the Town of Ulysses; and be it further TB 04-25-2016 pg 7 Resolved, that if the Town of Ulysses does not agree to contribute $57,500 toward Alternate "A"the Town Board of the Town of Ithaca authorizes the award of the contract for Alternate Bid "B"for the Town of Ithaca Trumansburg Water Tank Water Improvement project (which includes mixer, controls and ancillary work) to Statewide Aquastore, Inc., subject to final approval of the contract documents by the Town Engineer and Attorney for the Town, and be it further Resolved,that the Town Supervisor is authorized to execute such contract for the appropriate Alternate Bid "A"or "B"with Statewide Aquastore,Inc. by April 27, 2016; and be it further Resolved,that the Town Finance Officer is directed and authorized to record all necessary and appropriate budgetary and cash transactions transferring the $135,000 Alternate "A"amount or the $20,646 Alternate Bid "B"amount as finally determined to the construction account for the capital project fund "Town of Ithaca Trumansburg Water Tank Water Improvement"project,which account shall have a revised total amount of $800,000.00 for Alternate "A"or $685,646 for Alternate "B". Moved:Bill Goodman Seconded:Rod Howe Vote: Ayes -Leary,Goodman,Howe,Hunter and Bleiwas Absent:Levine and DePaolo 6. Discuss and consider East Hill Water Study,and discuss Town-Wide Water Study Mr. Weber gave an overview of the study noting that with the advent of the Maplewoods and East Hill Plaza projects now known, the company will look at demands in the area and the capacities of our tanks and our pipes in the area and they will provide an extension of our distribution model which we will be able to continue to use as we move forward so that is a nice receivable we will be getting. Mr. Weberadded that this is one step of the process he would like to get done for the whole Town but this had to be moved up a bit due to the high development potential coming in from Cornell right now. TB Resolution 2016-068:Authorization to Award Contract for a Study of Potential East Hill Water System Improvements Whereas,on October 19,2015 the TownBoard approved the 2016 TownBudget (ResolutionNo 2015-116)that included$25,000to funda study of potentialEastHill Water System Improvements,and Whereas, for consistency in the analysis of the water distribution system, and to accommodatethe redevelopment application of the MaplewoodHousing site, it was determined to contractwith the samecompanythat performedthe Town of IthacaNortheastWaterSystem Improvements study, GHD Consulting Services Inc., and TB04-25-2016 pg 8 Whereas, GHD Consulting services has prepared and submitted a proposal to complete the Town of Ithaca East Hill Water System Improvements;and Whereas, members of Town Staff have reviewed the proposal and presented the proposal to the Public Works Committee, which has recommended that the proposal of $34,500.00 for the study made by the firm of GHD Consulting Inc. is a qualified proposal, and Whereas,an additional $9,500.00 will need to be transferred from Water Reserves to supplement the current budgeted amount,now therefore be it Resolved,that the Town Board of the Town of Ithaca authorizes the award of the contract for the study of potential East Hill Water System Improvements to GHD Consulting Services Inc.,Cazenovia New York,subject to final approval of the contract documents by the Town Engineer and Attorney for the Town, and be it further Resolved, that the Town Supervisor is authorized to execute said contract upon such approval. Moved:Bill Goodman Seconded:Pamela Bleiwas Vote: Ayes - Howe, Bleiwas, Hunter,Goodman and Leary Absent:DePaolo and Eric 7.Discuss and consider potential purchase of Gradal!Excavator There was no discussion by the Board. TB Resolution 2016 -069:Purchase of Gradall D152 to replace 2012 Badger Excavator Whereas, the Town of Ithaca has a 2012 Badger telescoping excavator that has not operatedproperlysinceit waspurchased,despitethe Town's repeatedrequeststo Badger EquipmentCompanyand its localdistributorto remedyits materialdefects,and Whereas, a potential replacement Badger telescoping excavator offered on a demonstrationbasisby Badgerand its distributorto the Town likewisefailedto operateproperly, and Whereas,the HighwayDepartmenthas functionedmost dayssincethe purchase of the badgerequipmentshorta pieceof equipmentand hasdelayed projects that requiredattention, thereforethis telescoping excavatoris a criticalcomponentof its day-to-day operationsand needs to be replaced,and Whereas, the lack of a second functioning and dependable telescoping excavator will affectpublicpropertyandthe safetyandproperty of Town of Ithacaresidentsif it is not replaced,because roadway,stormwater,waterand sewer maintenance and construction applications mustbe addressedduringthe summer maintenance season,and TB 04-25-2016 pg 9 Whereas, based on its experience,the Director of Public Works and the IthacaTown Board have determined that Badger Equipment Company is not capable of producing a reliable telescoping excavator free of material defects, and there is only one other manufacturer (Gradall Industries) that produces a telescoping excavator, and Whereas,the Public Works Committee has reviewed and recommended the purchase of a Gradall D152 telescoping excavator,and Whereas,Public Works Department has received a quote from Gradall's sole franchise dealer for the Town of Ithaca service area.Vantage Equipment,LLC, for a Gradall D152 telescoping excavator,now therefore be it, Resolved,for reasons of efficiency and economy and pursuant to the authority conferred by subdivision 5 of section 103 of the General Municipal Law, it is determined by the Town Board that there is a need for standardization in the purchase of a telescoping excavator for use by the Town, with the equipment to be manufactured by Gradall Industries, and be it further Resolved,the Town Board does hereby authorize and direct the Highway Superintendent/Director of Public Works to purchase a new Gradall D152 from Vantage Equipment LLC, local district franchise dealer of Gradall telescoping excavators,for $238,908.16,withthe moneyto be expendedfromfleetequipmentreservesaccount,allwithout advertising for sealed bids because the item can be purchased from only one source, and be it further Resolved, the Town Board authorizes and directs the Town Budget Officer to appropriate $238,908.16 fromthe HighwayFundoperatingfundbalanceto meetthis expenditure. Moved:Rod Howe Seconded:Tee-Ann Hunter Vote: Ayes - Howe,Bleiwas,Hunter, Goodman and Leary Absent:DePaolo and Eric 8.Consent Agenda TB Resolution 2016 -070:Consent Agenda 1.Approval of Minutes -None 2.Town of Ithaca Abstract Moved:Bill Goodman Seconded:Pamela Bleiwas Vote: Ayes - Howe, Bleiwas, Hunter, Goodman and Leary Absent:DePaolo and Eric TB Resolution 2016 -070;Town of Ithaca Abstract TB04-25-2016 pg 10 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment;and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS.495 -574 General Fund Town wide 54,889.11 General Fund Part Town 8,067.46 Highway Fund Part Town 40,716.25 Water Fund 12,953.66 Sewer Fund 59,733.25 Risk Retention Fund 227.00 Fire Protection Fund 255,000.00 TOTAL 431,586.73 9.Consider executive session to discuss proposed litigation Ms. Hunter moved to enter executive session to discuss proposed litigation; seconded by Mr. Howe,unanimous.6:50 p.m. Mr.Goodman moved to reenter open session at 6:50 p.m.,seconded by Ms.Bleiwas,unanimous. Meeting was adjourned upon a motion and a second at 6:51 p.m. Submittec Paulette Terwilliger Town Clerk IB 04-25-2016 pg 11 4-12-2016 Town of Ithaca Board 215 No.Tloga Avenue Ithaca,New York 14850 Re:Exemptionfrom Town Law Article II Chapter 214-5-'Use of Public Sewers Required' APR 12 2016 /^/ town of (THAnAJOWNCL^^'^ Dear Town of Ithaca Board, As the owner, developer, andgeneral contractor we are requestingyour consideration forgrantingan 'Exemption ofa Public Sewer'-Chapter 214-6, for the proposed 519 Elm Street ExtensionSubdivision. Description: The existing site islocated between Elm St.Extension and Coy Glen Road on the West Hill.Thesite iscomprisedof4 parcels that total 20 acres including14 acres of woodlands and 6 acres of mostlyopen field.Thesite has road frontage on Elm St. and CoyGlenRoadwith the boundaries ofthe site beingcontiguous to property owners on Elm St.Extension and CoyGlen Road. The site is zoned Medium Density Residential. The proposed 519 Elm St.Ext.Subdivision application isfor dividing the site Into8 lots.The proposed Subdivision includes creating 6 single family home lots (1-2 acres each)that will share a common driveway off of Elm St. Ext.and 2 lots (5 acres each) with access to CoyGlen Road. TheTownof Ithacasewer main runs along Elm St Extension and isavailableto the proposed 6 lot location. 2 of the proposed lot, with proposed access to Coy Glen Road,do not have Town of Ithaca sewer available. An exemption from the Town Of Ithaca sewer is being requested for the 5 lots (B-H)off of Elm St. Extension (1 lot (A)had an existing home at one time inwhich the sewer pipe isexisting and will be reused for the proposed home site) and for the 2 lots (G &H)offofCoyGlenRoadinorder to have each lot have a septic system. The following reasons for the exemption request are: 1)The proposed home sites for the 5 lotsare downhill (approximately600feet) of the sewer main that ison Elm St. Extension.The proposed Individual lot development does not create any Hot to have ownership of a sewer pump station; including,performing required maintenance and responsibility for the associated operating costs. 2)The Pump Station construction site work would involvea large segment of the site to be excavated including tree removal,pump station location,and 1400'of additional buried piping and electrical service. 3)The proposed lots are 1-2 acres in size and are at a minimum twice the size required for an onsite septic system that meets Tompkins County Health Department requirements. 4) The estimated (R$ Sincerely, David and Sarah Locke Mountin 738 Elm St.Extension,Ithaca New York 14850 t for a Sewage Pump Station would be $40-60,000 and $100/mo.operating costs. -'.•"it4.-r'*^^^''>''''-'*i'>"^-'»2f^^*^'^-iLr"",'?'^'nii"^!©*!."^14.'•j'^EaS^wS®"•»••?•_•..--?iL?^ir^'iX^ilNfe'fc.>^-'v/'»•jfe-'Jww-'^ir^•4-*'1i£«-^•'HB:S'"•^•^40E£i£4,ic|i^!MapPreparedbyPlanningDept.AerialPhoto2015(-1J».&:^fciiAS*JCL-:e',ji*si..rS^..^^-^'.V4"rr--...i:>>--viS.->.-•__;•-1,300